Islands Trust Conservancy Board regular meeting, May 28, 2024

[0:00:00] Voice 12: Chair Smith the webinar has started and we are recording.

[0:00:04] Trustee Smith: Thank you. So Trustee Gavreau

[0:00:08] Trustee Smith: I'll let you start with the land acknowledgement. Thank you.

[0:00:11] Voice 15: Thank you. It's an honor and privilege

[0:00:13] Voice 15: for us to be here today on the unceded and ancestral territories of many First Nations.

[0:00:21] Voice 15: I'm on Galliano Island particularly the territory of the Penelope tribe.

[0:00:25] Voice 15: tribe uh since our last meeting i've attended um a community call with the organization called

[0:00:32] Voice 15: culturally committed and during one of the calls we met with uh jared kastanahan sorry working on

[0:00:41] Voice 15: working on my pronunciations there uh williams and discussed the disconnect of like modern societies

[0:00:47] Voice 15: have with uh with their environment um emphasize he emphasized that to first nations people

[0:00:56] Voice 15: people. Nature isn't just about resources. It's considered part of family. I'm deeply grateful

[0:01:04] Voice 15: for the opportunity to learn from Kwesteenhan, who drew from his own cultural heritage and ancestral

[0:01:13] Voice 15: teachings to convey a very profound truth. He reminded us that humans are not separate from

[0:01:19] Voice 15: the environment, but are deeply connected with it. This understanding that he emphasized is key

[0:01:26] Voice 15: to our collective well-being um it was a very thought-provoking discussion that prompted me

[0:01:33] Voice 15: to reflect on my own perceptions of environmental protection and i realized that i previously viewed

[0:01:40] Voice 15: it through a very very narrow lens uh equating preservation with the removal of human intervention

[0:01:46] Voice 15: um however those insights uh challenged that notion and uh he's urging us to recognize that

[0:01:55] Voice 15: true stewardship of the environment involves actively engaging and caring for the land

[0:02:01] Voice 15: rather than simply abstaining from interactions. Thank you very much for this opportunity to speak.

[0:02:09] Trustee Smith: Thank you Trustee Galbraith. I was at the same session and really liked it as well,

[0:02:15] Trustee Smith: it's really good. I

[0:02:17] Trustee Smith: think Trustee Elliott might have been there too if I remember correctly and

[0:02:20] Trustee Smith: And maybe Director Freighter as well.

[0:02:22] Trustee Smith: Not sure.

[0:02:23] Trustee Smith: Anyways, okay.

[0:02:24] Trustee Smith: So before I go into the approval of the agenda, I just want to do what I always do.

[0:02:29] Trustee Smith: We get an agenda in a certain form.

[0:02:32] Trustee Smith: It's a standard way that agendas are done in the Islands Trust.

[0:02:35] Trustee Smith: I like to switch the order of events around a little bit, the order of business around a bit,

[0:02:40] Trustee Smith: because I prefer to do the harder items first that require more discussion.

[0:02:45] Trustee Smith: and that allows us then to move quicker through the other items because we've

[0:02:51] Trustee Smith: all had a chance to really deal with the harder items so I do see trust before I

[0:02:55] Trustee Smith: say what I want to trust yellow can I say the order that I want to change or

[0:03:00] Trustee Smith: do you want to speak to that before I do trusty Elliot did you want to speak

[0:03:05] Trustee Smith: first um

[0:03:05] Trustee Elliott: I was just gonna ask if we could I was gonna ask if we could have a

[0:03:10] Trustee Elliott: round of introductions recognizing that we have a staff member present who is

[0:03:16] Trustee Elliott: new to the group uh joe elliott and so it just might be helpful if we do some introductions

[0:03:22] Trustee Elliott: uh perhaps before we start on the agenda

[0:03:26] Trustee Smith: but up to

[0:03:27] Trustee Elliott: you okay that's it thank you that's a very good

[0:03:28] Trustee Smith: idea i really appreciate when people remind me of all the important things about being a chair so

[0:03:33] Trustee Smith: why don't we do uh most of us know each other but um uh joe why don't we start with you since

[0:03:40] Trustee Smith: you're new and tell us a little bit about yourself and what your role is and um how you're uh going

[0:03:46] Trustee Smith: to work with ITC. Thanks a lot. Who you are. Thanks, Joe.

[0:03:50] Voice 10: Sure. I don't know if I'll be able

[0:03:53] Voice 10: to speak well to what my role is. I'm just in the process of still learning. But as an Indigenous

[0:03:58] Voice 10: person, First Nations individually, you know, I like to acknowledge and thank you, Rhys, for,

[0:04:03] Voice 10: you know, going through the process and, you know, doing the wellness check and also trustee for

[0:04:09] Voice 10: doing the land acknowledgement, the importance of that. I as First Nations continue to do the

[0:04:16] Voice 10: the Latin acknowledgement to remind myself

[0:04:18] Voice 10: and some of the teachings that Jared speaks to

[0:04:20] Voice 10: is that, you know, we're all connected

[0:04:21] Voice 10: and we can't be separated from the land and water

[0:04:24] Voice 10: and all the elements that is being gifted to us

[0:04:27] Voice 10: to the people from the creator.

[0:04:30] Voice 10: And so that's a continual reminder.

[0:04:33] Voice 10: So the Latin acknowledgement is basically my reminder

[0:04:36] Voice 10: that we're balanced and we're one

[0:04:38] Voice 10: with everything that's provided to us

[0:04:41] Voice 10: as a gift from the creator.

[0:04:43] Voice 10: and i i continue to remind myself it's also a reminder to be a voice to our ancestors who have

[0:04:49] Voice 10: gone before us um and also to be the voice for the ones that are not born in the importance of

[0:04:55] Voice 10: to protect and preserve and to maintain that balance between uh our living and our balance

[0:05:00] Voice 10: with uh all the gifts that's been provided to us um and i i and i i do this work in hopes that we

[0:05:07] Voice 10: can continue bringing our knowledge and building that relationship with the first nations to

[0:05:12] Voice 10: to continue that knowledge and interwoven those teachings with our processes

[0:05:17] Voice 10: and how we manage the structure and our, I guess, the lands and resources today.

[0:05:24] Voice 10: And so I do that.

[0:05:27] Voice 10: My work is to build that relationship and hopefully to be a guide and support to our process

[0:05:33] Voice 10: and build that relationship with the First Nations community.

[0:05:35] Voice 10: My family is Tawakwult, which originates from S'neneymoch.

[0:05:44] Voice 10: But then if we look a lot further than that, that goes back to the early 1800s.

[0:05:52] Voice 10: When things have changed in all our communities and when these elements shift in where we live,

[0:06:00] Voice 10: a lot of our people shifted and moved and families moved to where the resources were.

[0:06:04] Voice 10: So if it was coal mining or if it was other resources.

[0:06:08] Voice 10: So they moved from the islands to other places.

[0:06:11] Voice 10: So sometimes it's going to be difficult to travel and to look at the exact where some of our names come from.

[0:06:18] Voice 10: But I say Tawakwil comes from Sinaimo, but Tawakwil also originates from some of the islands that we're concurrently working from.

[0:06:27] Voice 10: And that's where our families come from.

[0:06:28] Voice 10: and my my my great great grandfather or great great grandfather was uh chief cl and so during

[0:06:37] Voice 10: that transition chief seattle so when his family were being removed from seattle some of our

[0:06:43] Voice 10: families moved to uh stamenis so my great grandmother was uh chief seattle's um great

[0:06:51] Voice 10: granddaughter and she was raised in stamenis um and then married into couch and and my i also have

[0:06:57] Voice 10: you know, connections to Penelaket, Halal, Blayaxin, and all those communities that we're

[0:07:03] Voice 10: working collectively close with, and looking and continuing bringing that relationship and

[0:07:09] Voice 10: bringing those relationships closer to protect and preserve the work that we're doing today.

[0:07:14] Voice 10: So, haichika, thank you. That's who I am.

[0:07:17] Trustee Smith: Thank you very much, and welcome. We're really kind

[0:07:20] Trustee Smith: of excited to have you here, to have your voice, and we need more. We all know, in this particular

[0:07:26] Trustee Smith: board anyways that we need more First Nations voices at our table and every

[0:07:32] Trustee Smith: time we have one it has an impact so it's pretty exciting to have you here

[0:07:35] Trustee Smith: thank you maybe I'll just go around the table briefly for everybody else trustee

[0:07:40] Trustee Smith: Elliot

[0:07:43] Trustee Elliott: hello I square good morning everyone my name is Toby Elliot and I'm

[0:07:53] Trustee Elliott: here in the traditional territory unseated territories of the name of

[0:07:57] Trustee Elliott: First Nation on Gabriola Island. And I serve as a member of the board and represent the executive

[0:08:03] Trustee Elliott: committee of Trust Council. So I hope to act as a liaison. And yeah. Thank you.

[0:08:16] Voice 5: Trustee Yates.

[0:08:20] Voice 5: Thank you, Chair Elliott. Hi, it's Gwail from Snuneymuc territory, like Trustee Elliott. And I

[0:08:29] Voice 5: I am very happy to be with you all today and I particularly enjoyed Joe Elliott's introduction

[0:08:36] Voice 5: and this is my first face-to-face as we call it now meeting with Joe Elliott so that's a real

[0:08:45] Voice 5: pleasure for me and it's just so nice to see you all. Thank you.

[0:08:50] Trustee Smith: Thanks. Trustee Govro. Hi Lisa

[0:08:55] Voice 15: ago Rose. I'm from Galliano Island. I'm very happy to be here. I serve as a local trustee.

[0:09:01] Voice 15: I also serve as Island's Trust Conservancy appointee to the Governance Committee and

[0:09:09] Voice 15: as a Red Trust Council. I'm very excited to be here today. Thank you. Thank you. Trustee Coyne?

[0:09:18] Voice 11: I was very pleased to meet you, Joe. I'm thinking that we need to

[0:09:27] Voice 11: liaise much more with First Nations and that's sort of something that's been lacking with this

[0:09:32] Voice 11: group or seems to have been over the time. I live on Salt Spring Island and traditional territory

[0:09:43] Voice 11: territory of several First Nations. And my background is Eastern European, but I very

[0:09:55] Voice 11: much enjoy being part of the environment here. That's a main part of my life. And I hike

[0:10:03] Voice 11: almost every day or kayak or cycle. I'm really very pleased to be in this environment. Anyway,

[0:10:11] Voice 11: way welcome you joe and look forward to working with you okay

[0:10:15] Trustee Smith: and maybe a brief introduction from

[0:10:17] Trustee Smith: all there's a lot of staff you've probably met everybody already but uh we can do it quickly um

[0:10:21] Trustee Smith: uh manager kate emmings you're

[0:10:31] Voice 13: on mute kate

[0:10:33] Voice 4: sorry

[0:10:34] Voice 13: my band where it tells me to unmute

[0:10:36] Voice 13: if preferred chair smith for time um staff are meeting with um joe elliott at our our team

[0:10:44] Voice 13: meeting this week and so we'll have an opportunity to do a little bit more of a personal introduction

[0:10:48] Voice 13: but I'm happy to do it if you'd like to continue no

[0:10:52] Trustee Smith: I think that would be great then maybe I'll

[0:10:53] Trustee Smith: just at least we've all met the staff and unless there's someone new here other than Joe who we

[0:11:00] Trustee Smith: don't know is there someone new here I unfortunately with this screen I don't get to see everybody at

[0:11:05] Trustee Smith: the same time let's see Mike Richards I don't think Mike usually comes to our meetings Mike

[0:11:15] Voice 2: Yes, thanks Chair Smith. Yes, I did fortunately get to meet you all in person at the last meeting

[0:11:22] Voice 2: down in Victoria. So that was good, but happy to be here today.

[0:11:29] Trustee Smith: Thank you. And I think we've met everybody else. Is that correct? Yes.

[0:11:34] Trustee Smith: I will

[0:11:34] Voice 13: do some updates under 4.3. We do have our co-op student here who I'll introduce you all to

[0:11:41] Voice 13: at that time, if it makes sense. Yes, it does.

[0:11:44] Voice 13: So

[0:11:44] Trustee Smith: I'm, this is just for Joe's

[0:11:46] Trustee Smith: purpose, I'm Risa Smith, I'm the current chair of the Islands Trust Conservancy Board, I'm a provincial appointee, I live on what is Galeano Island in the traditional territory of several Halkwaminum speaking peoples.

[0:12:02] Trustee Smith: I look very I live very close to um Penelope and um I'm one thing I've learned from the many years

[0:12:12] Trustee Smith: I have working with different uh Indigenous people is to sort of own who you are and own

[0:12:17] Trustee Smith: your ancestors and that's really been a difficult thing for me so I think I'm gonna own them here

[0:12:23] Trustee Smith: just because I I am trying to like Lisa's trying to um uh say yes to the acknowledgments I'm trying

[0:12:30] Trustee Smith: to say trying to own my my background and my ancestors i am the child of a refugee who came

[0:12:37] Trustee Smith: from uh what is now moldova and escaping a pogrom of jews and she my mother was a child when they

[0:12:46] Trustee Smith: came and was scooped up in the same way that refugees are scooped up today into canada

[0:12:53] Trustee Smith: by the sponsorship of some random family in hamilton ontario so that's how i ended up in

[0:12:59] Trustee Smith: Canada. And that's it. Anyways. So thanks, everybody. So maybe we'll get started on the

[0:13:06] Trustee Smith: meeting now. And what I want to do is just first explain that before we approve the agenda that I

[0:13:12] Trustee Smith: want to change the order of agenda items. When we get into the business part, number five,

[0:13:19] Trustee Smith: I'd like to start with what is there right now, which is Islands Trust Conservancy work plan and

[0:13:26] Trustee Smith: priorities. And then after that, I would like to move to item 5.2 in the order that those items

[0:13:34] Trustee Smith: appear, and then we'll go back to 5.1. The reason I want to do that is I think once we really get

[0:13:41] Trustee Smith: our heads around what the priorities are for us, what the staff has presented, I think all the

[0:13:47] Trustee Smith: other items will actually fall into place. So I'm hoping people will agree with that change in

[0:13:53] Trustee Smith: order. It's not really a change in agenda, but just in order. Is there anybody who objects to

[0:13:57] Trustee Smith: that? I'll just check. I can't see everybody. For some reason, I can't see Trustee Kahn. I don't

[0:14:05] Trustee Smith: know why. Just the way it's set up. So if you electronically put your hand up, Trustee Kahn,

[0:14:13] Trustee Smith: I will see you. I think that's how this works. So I don't hear any objections. Are there any

[0:14:17] Trustee Smith: other agenda items people would like to add to this agenda I don't see anybody

[0:14:24] Trustee Smith: so for approval of the agenda if there's just agreement I don't need to have a

[0:14:29] Trustee Smith: motion or anything raise your hands if you agree to approving the agenda with

[0:14:35] Trustee Smith: the change in order oh I see let's see see if I can see other hands trustee

[0:14:43] Trustee Smith: Khan did you want to make a change I don't see you agreeing or you are

[0:14:47] Trustee Smith: agreeing oh I just don't like sorry that I have such a bad system here okay now I see everybody

[0:14:55] Trustee Smith: okay so it seems the agenda is approved with that small amendment so now we'll start with

[0:15:00] Trustee Smith: there's the excuse me the rise and report and there's no items so there's nothing to put in

[0:15:08] Trustee Smith: there then item four the minutes of meetings resolutions without meetings and what we have

[0:15:15] Trustee Smith: is the draft agenda the draft minutes from March 19th 2024 which was our last

[0:15:22] Trustee Smith: meeting does anybody have any we don't need to go through them in detail I'm

[0:15:28] Trustee Smith: sure you've all looked at them are there any changes we need to make to the

[0:15:32] Trustee Smith: minutes of the last meeting trustee a girl book trustee go over your hand is

[0:15:41] Voice 15: Yep. Hi. On page of the minutes, on page 11, during my Governance Committee update, second paragraph, second sentence,

[0:15:57] Voice 15: Trustee Govereau commented it's important to hear from both staff and trustees on the 50 recommendations in the report.

[0:16:05] Voice 15: there isn't 50 in the report there's a lot but there's not 50. um it's 15 actually and i attribute

[0:16:16] Voice 15: that to my um it probably sounded like i said 50.

[0:16:23] Trustee Smith: thank you for that any other changes to the

[0:16:26] Trustee Smith: minutes from the last meeting i don't see any hands can i have a motion to um oh uh trustee

[0:16:34] Trustee Smith: khan did you have a change you wanted to make no

[0:16:36] Voice 11: i was just moving to adopt the minutes thank you do

[0:16:39] Trustee Smith: do I have a seconder? Trustee Yates? And all those in favor, raise your hands, please. You can,

[0:16:48] Trustee Smith: I think, yeah, I think that works. Okay. So that's unanimous. So the minutes are approved

[0:16:53] Trustee Smith: unanimously. The next item is the follow-up action list. So we have a, oh, why isn't it,

[0:17:03] Trustee Smith: it's not appearing. Okay. Does anybody, again, we don't generally go through these in detail.

[0:17:11] Trustee Smith: I'm just going to ask if anybody has any changes that they would like to make to the action

[0:17:17] Trustee Smith: list and anything that I don't see any manager Emmings did you want to highlight anything

[0:17:28] Trustee Smith: or

[0:17:28] Voice 13: you're okay with it as it is I'm happy to answer any questions but have nothing to

[0:17:33] Voice 13: highlight okay

[0:17:37] Trustee Smith: so um then we'll move on to the next um item which is the staffing and board

[0:17:45] Trustee Smith: vacancy and i think that um kate you're going to give us a verbal update is that correct

[0:17:51] Trustee Smith: or somebody is yes

[0:17:53] Voice 13: that would be me i'm going to start us off anyway um i just wanted to

[0:17:57] Voice 13: remind the board that we have an open board um position coming up in august and that the

[0:18:03] Voice 13: the notice of position has gone up on the Crown agencies and board resourcing office website. And

[0:18:10] Voice 13: so we now have links to that from the Islands Trust website, which were sent out to all trustees

[0:18:15] Voice 13: and staff, I believe it was yesterday. So please feel free to share that far and wide. We've also

[0:18:22] Voice 13: been doing some sharing internally with contacts and with our contact, we're hoping to send it out

[0:18:30] Voice 13: to our contact list for First Nations because of course one of the um the desires is to get

[0:18:36] Voice 13: some Indigenous voices onto the some additional Indigenous voices onto the board um and uh and

[0:18:43] Voice 13: that closes on June 7th so please circulate to your contacts as much as you can uh in terms of

[0:18:50] Voice 13: staffing uh I wanted to introduce you all to our summer co-op student there she is Emily McLean

[0:18:58] Voice 13: who is joining us until August and has already basically she had her first day with us and then

[0:19:05] Voice 13: went out on four days of field work so we're helping her to hit the ground running and I

[0:19:11] Voice 13: circulated an introduction to her but she her previous co-op position she was doing work on

[0:19:16] Voice 13: caribou up in some more remote areas of BC but has been out and about with both Nula and Gemma

[0:19:24] Voice 13: so far doing monitoring as well as some invasive species removal, shiny geranium. And Emily,

[0:19:31] Voice 13: I don't know, would you like to give a little introduction to yourself?

[0:19:34] Voice 1: Yeah, of course. Super exciting to meet the board finally. So yeah, my name is Emily McLean.

[0:19:42] Voice 1: I'm a biology student attending the University of Victoria. I'm about halfway through my degree

[0:19:49] Voice 1: and enrolled in the co-op program so this is my third co-op and yeah super excited to get out

[0:19:56] Voice 1: onto the gulf islands and explore a little more I have some family connections on Saturna so

[0:20:02] Voice 1: that's kind of the only gulf island I know so it's been really interesting to get to know

[0:20:08] Voice 1: all the different island communities and compare and contrast it's been really awesome so excited

[0:20:15] Voice 1: excited to uh work here for the summer thanks

[0:20:20] Trustee Smith: and well we're always excited to have a new co-op

[0:20:23] Trustee Smith: they seem to be fantastic new energy into the organization um is there anything else that you

[0:20:30] Trustee Smith: would like to add kate

[0:20:31] Voice 13: uh yes i have a couple of other additions um just uh i've sent some

[0:20:37] Voice 13: information out to the board about this but our admin assistant corlin strachan is currently on

[0:20:42] Voice 13: a leave of absence. We're hoping that she will return to us in June sometime but we have no

[0:20:47] Voice 13: confirmed return date as of yet. So I wanted to say a big thank you to Robert Barlow who is helping

[0:20:53] Voice 13: us with the administration of the meeting today. He really jumped in and it's always something that

[0:20:59] Voice 13: I very much appreciate at Islands Trust is how willing staff are to pitch in when needed. So

[0:21:06] Voice 13: a big round of thank you to Robert Barlow from staff and hopefully the board as well.

[0:21:12] Voice 13: And then finally, I just wanted to, I know I've sent around an email and you guys have received news already, but I am planning to take a temporary appointment with the Conservation Data Centre, the BC Conservation Data Centre, which works through the Ministry of Water, Land and Natural Resource Sustainability, WALRUS.

[0:21:34] Voice 13: I hope I got that right, considering I'm heading out that direction.

[0:21:38] Voice 13: I'm very much looking forward to it.

[0:21:40] Voice 13: And I'm going to start that position June 10th.

[0:21:43] Voice 13: And it will run until mid to late September of 2025.

[0:21:48] Voice 13: This is through a program at the provincial government that allows staff to take temporary appointments in order to learn different skills and different perspectives in the province.

[0:22:03] Voice 13: and I'm really hopeful that what I learned there is something that I can bring back to ITC

[0:22:07] Voice 13: in late 2025. And I think I will pass it over to Claire Frader at this point to just give an

[0:22:15] Voice 13: update on the hiring process for the manager position.

[0:22:20] Voice 7: Okay, thank you, Kate. And through

[0:22:22] Voice 7: the chair, I am very pleased to let you know that I have indeed hired someone already to step in for

[0:22:27] Voice 7: Kate, and she'll be starting on June 17th. Her name is Carolyn Stewart, and she is a former

[0:22:35] Voice 7: manager of Islands Trust Conservancy back in the day. So she's worked with us before. She knows

[0:22:40] Voice 7: the organization. Of course, it's changed in the interim. Carolyn brings a breadth of experience,

[0:22:45] Voice 7: of course, with Islands Trust, but she's also worked with the Gulf Islands National Park Reserve

[0:22:49] Voice 7: and also with the Capital Regional District Parks Department. She's got a background in

[0:22:54] Voice 7: parks planning and in management planning for parks experience with trail management and really

[0:22:59] Voice 7: has lots of connections with the conservation community within First Nations on the southern

[0:23:04] Voice 7: Gulf Islands and the southern

[0:23:05] Voice 7: Vancouver Island so I'm really excited that she's agreed to step

[0:23:09] Voice 7: into this role we've hired her I can appoint someone for seven months to start so I've

[0:23:14] Voice 7: appointed for seven months and we'll then be running a competition in about November

[0:23:17] Voice 7: for the remaining part of the term that she may or may not choose to apply on but for now we have

[0:23:22] Voice 7: some certainty until mid-January. So very pleased to welcome her. We will have a gap of about a week

[0:23:29] Voice 7: which I'm sure we can manage and I'm really looking forward to bringing her on board and

[0:23:33] Voice 7: introducing her to you all. Thank

[0:23:36] Trustee Smith: you very much Director Frater for acting so fast on that.

[0:23:41] Trustee Smith: I was wondering how we were going to manage it all and so that is just fantastic. Thank

[0:23:45] Trustee Smith: you very much. We'll welcome Carolyn when she comes on. Thank you. Thank you. Okay,

[0:23:50] Trustee Smith: Okay, anything else to add, Kate?

[0:23:52] Voice 13: No, that is the breadth of updates.

[0:23:56] Trustee Smith: Okay, thanks.

[0:23:57] Trustee Smith: So now, just to make everybody aware, it's 10.30.

[0:24:01] Trustee Smith: And, you know, we're hoping to have a break around 11.15.

[0:24:05] Trustee Smith: And the first item now is the Islands Trust Conservancy work plan and priorities.

[0:24:11] Trustee Smith: I just want to introduce this a bit.

[0:24:13] Trustee Smith: I know that, Kate, you probably will too.

[0:24:14] Trustee Smith: But I want to make people aware that this is going to be, really think about this,

[0:24:18] Trustee Smith: because this is where we're talking about priorities where we have um you know always a

[0:24:24] Trustee Smith: lot of stresses pushes and pulls and never enough people enough time enough money to do everything

[0:24:31] Trustee Smith: ever and then when people come and go it even makes it worse so we have to put some thought

[0:24:36] Trustee Smith: into that the staff has made six recommendations and they're really a lot about what work we would

[0:24:43] Trustee Smith: delay from their viewpoint in order to get through the next little while and I

[0:24:49] Trustee Smith: think I want what I'm hoping this discussion will be about is those points

[0:24:55] Trustee Smith: and whether we agree with that what we think we can delay or should delay if we

[0:25:00] Trustee Smith: think there's things we shouldn't delay and I will remind everybody as we think

[0:25:04] Trustee Smith: about this that if we want to put something that they want to delay back

[0:25:11] Trustee Smith: back on the on the list we have to take something else off like you can't just add without taking

[0:25:17] Trustee Smith: something off it's it doesn't work that way so think about if you if you have a difference of

[0:25:22] Trustee Smith: opinion what you would take off if you want to add something so I'll leave it there and Kate did

[0:25:29] Trustee Smith: you want to introduce it from your perspective I

[0:25:32] Voice 13: would love to thank you very much for that

[0:25:34] Voice 13: Chair Smith. Indeed, it's nice to have support in terms of the managing of workloads because,

[0:25:42] Voice 13: of course, we're all working towards the same goals that are set out for Island Stress Conservancy

[0:25:46] Voice 13: and staff are very open to reimagining what it is that we're working on within the scope of the

[0:25:54] Voice 13: hours that we have available to us. So I just wanted to start off by saying this is typically

[0:26:00] Voice 13: something that we do at the beginning of every year and usually it happens in the January or

[0:26:05] Voice 13: March board meetings, but it has been delayed largely due to a leave of absence that I took

[0:26:10] Voice 13: at the end of last year. So we are a little bit late in kind of formulating the board's priorities

[0:26:18] Voice 13: and I just appreciate the board's patience as we start to delve into this. Of course, we do work

[0:26:24] Voice 13: planning to increase the efficiency of the work that we do and to make sure that we're not spreading

[0:26:30] Voice 13: ourselves too thin and to focus on the priorities of the board. So I recognize that many of the

[0:26:37] Voice 13: recommendations here are about things that we suggest the board disengage on or stop working on

[0:26:44] Voice 13: but really I wanted to emphasize that the reason for that is so that we can focus on the work that

[0:26:51] Voice 13: we will be doing over the next year and that that is really the important message I suppose in this

[0:26:57] Voice 13: request for decision. And for the ITC staff, our focus has really been on some of the goals

[0:27:05] Voice 13: and objectives that are set through our regional conservation plan. And so things like making sure

[0:27:12] Voice 13: that we're continually learning and collecting information and communicating out on the work

[0:27:16] Voice 13: that we're doing well, that we are broadening our relationships with First Nations in a way that

[0:27:24] Voice 13: helps to promote conservation moving forward, and in areas where we have joint goals and objectives

[0:27:31] Voice 13: with nations, that we are doing land conservation and management, and that our organization is

[0:27:38] Voice 13: strong, and really work planning is what helps to make us strong. So as we move through the work

[0:27:46] Voice 13: planning, I did want to give a little bit of background, particularly on some of the things

[0:27:50] Voice 13: that are a little more hidden from the board. ITC has two components to its work planning.

[0:27:56] Voice 13: We have our routine annual work programs, which, and I should say that all of these things come

[0:28:02] Voice 13: largely from the board. So our annual work programs, of course, are dictated by policy

[0:28:08] Voice 13: approved by the board and then by strategies and plans that are approved by the board,

[0:28:13] Voice 13: particularly our ITC five-year plan, which I think you're all aware is still under development,

[0:28:18] Voice 13: our regional conservation plan, our securement strategy, our property management strategy,

[0:28:23] Voice 13: our fund development strategy and action plan, and then our communications and engagement

[0:28:28] Voice 13: strategy, which is on the board's agenda for today. And so the routine annual work program

[0:28:36] Voice 13: items, which I think the board was really interested in, in knowing a little bit more

[0:28:39] Voice 13: about at its last meeting, essentially fall into six categories, administrative, property

[0:28:44] Voice 13: property management, communications, fund development, land securement, and strategic

[0:28:48] Voice 13: planning. And I've put a little attachment to this RFD that kind of outlines it's a bit of a chart

[0:28:56] Voice 13: when some of the key items occur and who is working on them and at what time of the year.

[0:29:03] Voice 13: So that's just to give you a, it's not absolutely exhaustive, but it gives you a general sense of

[0:29:08] Voice 13: what we're working on over the course of any given year. In addition to that, there are also

[0:29:15] Voice 13: special projects, some of which come directly from the board, many of which come directly from the

[0:29:19] Voice 13: board, and some of which are administrative that come largely from staff leadership to help us to

[0:29:26] Voice 13: do our work better. So, of course, and I've attached to this RFD where appropriate project

[0:29:35] Voice 13: charters to remind you of what those projects are. But essentially,

[0:29:39] Voice 13: we have the IDC plan

[0:29:41] Voice 13: plan development. Our climate change impacts project, which has been delayed by the board

[0:29:46] Voice 13: over the last couple of years, but was approved back in November 2021. Reconciliation action plan

[0:29:53] Voice 13: development, also approved by the board several years ago, but has been delayed. A species...

[0:30:00] Voice 13: at risk program, which is in progress, a risk management and policy development project,

[0:30:05] Voice 13: which is directed by a resolution of the board that is in progress. And then, um, several

[0:30:10] Voice 13: confidential projects, some of which are large in scope that the board is aware of through its in

[0:30:15] Voice 13: camera, um, meetings, um, that we can't really speak about the details of, but that are really

[0:30:20] Voice 13: important in consideration of, um, of work planning going forward. Um, uh, wherever possible

[0:30:29] Voice 13: Well, actually, in all areas, I have put who the staff resources are primarily, as well as, you know, the status of the project, and a little description for your review.

[0:30:43] Voice 13: Additionally, we have administrative projects, and these are often hidden from trustee eyes, mainly because they're sort of happening behind the scenes.

[0:30:51] Voice 13: But I did want to daylight the fact that we are doing a lot of background systems shift and change.

[0:30:57] Voice 13: Our mapping and information system for property information is, how do I put this, is being sunset, I guess, is in need of transition.

[0:31:13] Voice 13: And so staff are moving to what's called CityView to help guide applications processes and knowledge of property.

[0:31:22] Voice 13: We also have a DigiCAM photo management project, which is largely a communications project to help us source photos in a much more efficient and quick way.

[0:31:34] Voice 13: And what's our CRM software transition, which is a database that helps us to manage our contacts, our donors, and our land, our people who own lands that ITC manages.

[0:31:50] Voice 13: In addition to that, Island Stress Conservancy administrative projects are largely focused around property management.

[0:31:57] Voice 13: The first is just an upgrading of our field technologies to help with data collection in a more smooth way for monitoring particularly,

[0:32:07] Voice 13: but also for things like restoration and identification of species on site.

[0:32:15] Voice 13: and then our property management software we have 113 properties that we manage and currently all

[0:32:22] Voice 13: of the information for these properties is stored in a spreadsheet which is becoming more and more

[0:32:27] Voice 13: unwieldy for staff to source information from so we are looking and the board or not the board

[0:32:33] Voice 13: trust council approved some budget allocation to look for a software solution to help us to

[0:32:38] Voice 13: manage property better over the course of the next year so as always happens at the beginning

[0:32:44] Voice 13: beginning of the year once you do a listing of all the stuff that you're working on you realize

[0:32:48] Voice 13: that it's a long list and the board may have noticed that so as we contemplated this as staff

[0:32:55] Voice 13: of course we started to look at well where where should our focus be and what what is this

[0:33:02] Voice 13: daylighting for us and so later on in your package you'll note there's a briefing on the work plan

[0:33:08] Voice 13: for the Regional Conservation Plan. After going through that with staff there was a recognition

[0:33:15] Voice 13: that there are still several relevant work items on there that we're not going to complete within

[0:33:21] Voice 13: the scope of that plan and so there's a recommendation to extend the time frame for

[0:33:25] Voice 13: the Regional Conservation Plan work to the end of 2029. We're also recognizing that we're not making

[0:33:31] Voice 13: progress on the Climate Change Impacts Project and I think this is largely due to the fact that it's

[0:33:38] Voice 13: It's a big project, and we have not had the staff resources to put the think work into

[0:33:45] Voice 13: it that it requires.

[0:33:46] Voice 13: And so the hope is that following the hiring of the property management team lead, we'll

[0:33:52] Voice 13: have a bit of a team between that person and our ecosystem protection specialist to be

[0:33:57] Voice 13: able to work together to bring a new lens to how to integrate climate change mitigation

[0:34:04] Voice 13: and manage and adaptation to some of our property management. We also have not made any progress on

[0:34:12] Voice 13: our ITC reconciliation action plan. Some of that is because, you know, we've had some changeover

[0:34:18] Voice 13: in our senior Indigenous relationship advisor role. But also it's because there hasn't been a

[0:34:24] Voice 13: lot of capacity at the management level at ITC to do the work. And so in considering this, staff

[0:34:31] Voice 13: felt that our priority for reconciliation and First Nations engagement focus for the next year

[0:34:37] Voice 13: should really be on the ITC plan development and the building of relationships through that process.

[0:34:44] Voice 13: So we are recommending that the board cancel the work on the Reconciliation Action Plan to let us

[0:34:51] Voice 13: focus on that and are hopeful that by going through that work, we'll understand better what

[0:34:56] Voice 13: what nations in our area want from ITC, and that it may come back to the board as a reconciliation

[0:35:02] Voice 13: action plan, or it may come back as some other unknown thing that will help to guide our work

[0:35:08] Voice 13: in building relationships with nations. We are also daylighting through this that our property

[0:35:15] Voice 13: management staff are really busy, which we knew, and the board asked for budget for that at the

[0:35:22] Voice 13: um the last trust council budget process and so uh the focus over the next little while we're

[0:35:27] Voice 13: hoping will be on the hiring of a property management team lead um and so staff are

[0:35:33] Voice 13: recommending that we put management planning on hold partly because um of capacity over the next

[0:35:40] Voice 13: little while but also uh because we're still a little unsure of our first nation's um commitments

[0:35:46] Voice 13: with that and we're also a little unsure of what the minister is requiring of us through the itc

[0:35:51] Voice 13: plan. So we're suggesting until those things are a little more clear that perhaps that gets put on

[0:35:58] Voice 13: hold. And then finally, oh yes, there's also a recommendation that we delay the management on

[0:36:10] Voice 13: the risk management policy, largely because we are going to be without an ITC manager who's up

[0:36:16] Voice 13: to speed over the next few months here. And also because our property management staff are in the

[0:36:20] Voice 13: field over the summer and early fall. And so the suggestion is that we pick that project back up

[0:36:27] Voice 13: when we have a new property management team lead and an established ITC manager in place.

[0:36:34] Voice 13: So those are some of the recommendations. Again, this is to allow us to focus on the

[0:36:40] Voice 13: implementation of our regional conservation plan, our ITC plan development, including the

[0:36:46] Voice 13: engagement with First Nations and also focus on hiring our property management team lead and

[0:36:54] Voice 13: orienting our new ITC manager. Chair Smith has already highlighted.

[0:37:00] Trustee Smith: Sorry, Kate, can I ask you to wrap up because I'm going to make the assumption everybody's

[0:37:04] Trustee Smith: read everything. I'm sure they have. It's a really good board in that sense and I want to

[0:37:08] Voice 13: have

[0:37:08] Trustee Smith: time for discussion. Thanks a lot.

[0:37:10] Voice 13: Absolutely. I have one last thing to add and that is that

[0:37:13] Voice 13: But as Chair Smith mentioned, everything is on the table for board consideration and staff are really welcoming the conversation.

[0:37:22] Voice 13: I'm happy to answer questions. And but of course, anything that gets added back in, we're hoping that you will consider removing something else from the slate of work.

[0:37:33] Voice 13: So that is really all. I'm happy to take questions.

[0:37:36] Voice 13: questions.

[0:37:37] Trustee Smith: Okay, so I think what I'm going to do, because I think the staff has provided some

[0:37:41] Trustee Smith: pretty thorough written material from this meeting. It's been great. It's really allowed us

[0:37:47] Trustee Smith: to, you know, put some thought into what we what we want to do. And I'd like to open the discussion,

[0:37:54] Trustee Smith: I think. And then if there's questions for for Kate or other staff during the discussion,

[0:38:00] Trustee Smith: we can do it. So I see hands are up. So I'll just wait a minute. I think what I'd like to do

[0:38:05] Trustee Smith: is just, if you don't mind, process-wise,

[0:38:10] Trustee Smith: going through, I'm assuming you've read everything,

[0:38:13] Trustee Smith: going through, starting with the first recommendation,

[0:38:17] Trustee Smith: and if for some of those there's not much controversy,

[0:38:20] Trustee Smith: then we can just move on to the next.

[0:38:23] Trustee Smith: So I see three hands up, and I'll answer those in a minute,

[0:38:27] Trustee Smith: but maybe when you speak, see if you're okay

[0:38:30] Trustee Smith: with going through those six recommendations

[0:38:32] Trustee Smith: recommendations for more detailed discussion in their order. So I'll let you go first,

[0:38:39] Trustee Smith: Trustee Kahn.

[0:38:41] Voice 11: Well, I was just interested in the third one, but perhaps I should leave my

[0:38:46] Voice 11: comments until you get to that point.

[0:38:49] Trustee Smith: Okay, so you're okay with that. That's great. Trustee Yates?

[0:38:53] Voice 5: Exactly as Trustee Kahn has just said, so I'm okay with that. Thank you.

[0:38:58] Voice 5: Okay, and Trustee

[0:39:00] Trustee Smith: Govro, did you have your hand up or you changed your mind?

[0:39:04] Voice 15: Yeah, we're going to go through them one by one, then I'll wait.

[0:39:07] Trustee Smith: Okay, so I'm going to start with the first one, which relates to the regional conservation plan.

[0:39:13] Trustee Smith: I know there'll be a more detailed discussion, and there was a good note on that a little bit later, but it may or may not be controversial.

[0:39:22] Trustee Smith: So the staff is recommending that that regional plan goes to 2027.

[0:39:28] Trustee Smith: I'm sure you've all looked at it, and they're recommending extending it to 2029.

[0:39:34] Trustee Smith: I had some questions about that. So maybe with Kate, I maybe I'll share with you something she

[0:39:39] Trustee Smith: said, that if we do extend it to 2029, it's just two years, the plan is actually out of date,

[0:39:47] Trustee Smith: as you'd expect, because it's a 10 year plan, it has some global stuff that's not relevant,

[0:39:51] Trustee Smith: but that's all fine. It's a 10 year plan. But then, if we go to 2029, that will put us more

[0:39:56] Trustee Smith: in sync with our, our five year plans. So it might make sense to do that. But I really want

[0:40:04] Trustee Smith: to hear from people so um is i want to hear from you are you in agreement with delaying

[0:40:10] Trustee Smith: the regional conservation plan um or it's actually just extending the date to 20 29 it's currently at

[0:40:18] Trustee Smith: 20 27. it's a 10-year plan that would make it a 12-year plan uh any comments on that uh trustee

[0:40:27] Voice 5: yates yes thank you chair chair smith i am in agreement with this and i'm wondering do are we

[0:40:36] Voice 5: looking for a motion from the board for each of these possibilities?

[0:40:41] Trustee Smith: I think we have to uh there

[0:40:43] Trustee Smith: is a motion like the recommendation could be a motion so uh we do have to have a motion because

[0:40:48] Trustee Smith: that's how it's written uh trustee Emmings I'm sure I'm correct on that yes okay

[0:40:53] Trustee Smith: um okay so you

[0:40:55] Trustee Smith: agree with it anybody else want to comment let me put it this way is there anybody who disagrees

[0:41:00] Trustee Smith: with extending the date of the regional conservation plan for two years?

[0:41:10] Trustee Elliott: I'm not disagreeing.

[0:41:14] Trustee Elliott: I guess my support for extending the length of the conservation plan by two years

[0:41:23] Trustee Elliott: would be to go through and prioritize items,

[0:41:27] Trustee Elliott: which I know we can do later on with the work plan discussion.

[0:41:31] Trustee Elliott: um i think we need to have a look at the regional conservation plan and not just

[0:41:37] Trustee Elliott: have it ticking along as it was i think some of the items are out of date and some should

[0:41:42] Trustee Elliott: be prioritized so i'm in support of um extending it but uh go through a thorough process

[0:41:50] Trustee Elliott: with regard to the work so

[0:41:53] Trustee Smith: maybe i can just ask a question there um because i think uh the staff

[0:41:58] Trustee Smith: is still working this but they just need a little more time to update maps and do

[0:42:04] Trustee Smith: all the work behind it could that be an agenda item for the next meeting where

[0:42:08] Trustee Smith: we really look at what parts of the regional conservation plan we should

[0:42:13] Trustee Smith: prioritize

[0:42:14] Voice 4: does

[0:42:16] Trustee Smith: that make sense or do you did you want to do that here trust

[0:42:25] Trustee Elliott: I, well, I saw the briefing for this meeting being sort of the intent of that work is they proposed a second work plan. And so we're going to go through it. And I'm assuming that we can identify where the board wants to emphasize, you know, we might want to focus on goal two and three exclusively.

[0:42:53] Trustee Elliott: And then that's all I'm saying. Let's have a conversation about it. But I think it's already in, it's up for review right now. So that's this meeting.

[0:43:02] Trustee Smith: It's decisions. So let's park it. And then at the end of going through these recommendations, see if we have actually prioritized. Does that make sense?

[0:43:12] Trustee Smith: Sounds good.

[0:43:13] Trustee Smith: Okay, so then I think I'm gonna, I don't see any objections to this specific recommendation,

[0:43:19] Trustee Smith: which is to extend the Regional Conservation Plan by two years. So can I have somebody

[0:43:25] Trustee Smith: to move that motion? Trustee Cohn?

[0:43:34] Voice 11: Sure, I'll move that we move the plan for two years.

[0:43:40] Trustee Smith: Yeah, I think you just read it as it is that the Islands Trust Conservancy Board

[0:43:44] Trustee Smith: extend the Regional Conservation Plan by two years until December 2029.

[0:43:48] Voice 11: You want me to read it again?

[0:43:50] Trustee Smith: Yes, just as is, because that's the motion.

[0:43:53] Voice 11: I just don't see the written...

[0:44:01] Trustee Smith: It's on the screen.

[0:44:03] Trustee Smith: Can you see your screen?

[0:44:05] Trustee Smith: She's highlighting it.

[0:44:05] Voice 11: Oh, yes, right.

[0:44:06] Voice 11: Okay.

[0:44:06] Voice 11: That the Islands Trust Conservancy...

[0:44:08] Voice 11: I move that the Islands Trust Conservancy Board

[0:44:10] Voice 11: extend the Regional Conservation Plan

[0:44:11] Voice 11: by two years until December 2029.

[0:44:14] Trustee Smith: Thank you.

[0:44:16] Trustee Smith: Trustee Yates, are you seconding that?

[0:44:19] Trustee Smith: Okay, all those in favor?

[0:44:23] Trustee Smith: And Trustee Elliott, I can't see you on the screen.

[0:44:25] Trustee Smith: I don't know it's very frustrating actually. I

[0:44:29] Trustee Elliott: had to take my video I sorry I had to take my video off.

[0:44:32] Trustee Elliott: Oh okay I

[0:44:34] Trustee Smith: see you when you speak I don't know why that is but anyways okay so that's approved

[0:44:40] Trustee Smith: unanimously that's great and don't we won't forget that we're we're going to go back to look at

[0:44:46] Trustee Smith: prioritizing maybe when we get into that item because that item is actually on the on the

[0:44:51] Trustee Smith: agenda as well. The second recommendation is that the Islands Trust Conservancy Board rescind

[0:44:56] Trustee Smith: Resolution 2020-03. And that is to complete an ITC reconciliation plan, because we're really in

[0:45:09] Trustee Smith: the middle of First Nations engagement for our ITC five-year plan. And so that will inform our

[0:45:15] Trustee Smith: reconciliation plan so um and this also Toby it is goal two of the regional conservation plan

[0:45:23] Trustee Smith: to complete an ITC reconciliation action plan so if we agree to this um then we are it's not that

[0:45:31] Trustee Smith: we're not going to do a reconciliation action plan it's that we're going to do that after we're

[0:45:37] Trustee Smith: informed by the engagement that we're going through right now um can some staff who wants

[0:45:44] Trustee Smith: to speak to that to be sure i'm correct in that i

[0:45:47] Voice 13: can confirm that that's correct yes

[0:45:49] Trustee Smith: okay so

[0:45:51] Trustee Smith: uh maybe i'll see if anybody wants to speak to this i see trustee yates your hand is up uh i

[0:45:58] Voice 5: was just going to move move it okay

[0:46:02] Trustee Smith: let's see if anybody else wants to speak to it before we do the

[0:46:05] Trustee Smith: movings does anybody else want to speak to it trustee kwan did you want to speak to it you're

[0:46:13] Trustee Smith: on mute you're on mute um trustee you're still on you okay um

[0:46:23] Voice 11: yeah my my i am okay the i wonder how

[0:46:27] Voice 11: that interplays with the inter with the um minister's refusal to accept our interim plan

[0:46:37] Voice 11: Are we doing enough to counter that need or address that need, or should we be doing more?

[0:46:49] Trustee Smith: Well, the minister has asked us to engage with First Nations for the plan, and that is exactly what we're doing.

[0:46:55] Trustee Smith: And we will get into that specific charter a little bit later, but I don't know if we want to get into that now.

[0:47:03] Trustee Smith: or um yeah i i think that's all i i think that answers that i mean it's not that we're doing

[0:47:10] Trustee Smith: nothing we are but we're not going to have the plan written until after that engagement trustee

[0:47:16] Trustee Smith: elliot please yeah

[0:47:19] Trustee Elliott: and and so i'm in support absolutely of developing a reconciliation action

[0:47:24] Trustee Elliott: plan i think this is a question of sequencing um what we're proposing or be is being proposed to

[0:47:31] Trustee Elliott: undertake is sort of a review of the landscape and a deeper learning of what does conservation

[0:47:38] Trustee Elliott: mean in the light of DRIPA and other legislation and First Nation priorities. And until we know

[0:47:46] Trustee Elliott: that, we can't make a reconciliation action plan. We need to gather information and learn from the

[0:47:53] Trustee Elliott: different perspectives of First Nations in the trust area. So I think this is sort of a, it's

[0:48:00] Trustee Elliott: It's almost like a literature review.

[0:48:01] Trustee Elliott: You take the scope of what's out there and we need to cast our net broadly and deeply.

[0:48:09] Trustee Elliott: And then after that, we might want to embark on a reconciliation action plan or there might

[0:48:14] Trustee Elliott: be something very different, like a co-management and partnership development plan with nations.

[0:48:20] Trustee Elliott: So I think we don't know what the outcome of that would be until we do the work.

[0:48:25] Trustee Elliott: So that was my interpretation of the sequencing of that.

[0:48:29] Trustee Smith: It occurs to me that we might need to amend that particular recommendation a little bit to reflect.

[0:48:37] Trustee Smith: It's not just consideration of First Nations engagement needs, but it's more, it might be more consideration of their input into our five-year plan.

[0:48:49] Trustee Smith: So I'll ask people to just, I know that Trustee Kahn wants to speak, but I think we do need to amend that recommendation a little bit to reflect.

[0:48:59] Trustee Smith: better, that we're not rescinding doing it,

[0:49:03] Trustee Smith: we're just delaying it for a very particular purpose.

[0:49:07] Trustee Smith: Trustee Khan.

[0:49:10] Voice 11: Well, I was just wondering what we've done.

[0:49:15] Voice 11: I mean, this is not a new item,

[0:49:18] Voice 11: it's been around for four years,

[0:49:22] Voice 11: according to this listing here.

[0:49:27] Voice 11: What we've done to date and how we're planning

[0:49:30] Voice 11: planning to continue this engagement process. I haven't seen any indication of what we're

[0:49:39] Voice 11: doing and I'm just curious as to how we're going about this. Again, I worry about the

[0:49:44] Voice 11: Minister's response to our interim plan because it curtails our activities. I think that needs

[0:49:55] Voice 11: to be addressed.

[0:49:58] Trustee Smith: I think these are very good points and we do have in our package there the ITC five-year plan First Nations engagement so maybe we want to stop for a moment and look at that so that we can make a better decision on this item.

[0:50:19] Trustee Smith: Does that make sense to people? That's in our package and we will probably want to talk, I have comments on it as well.

[0:50:27] Trustee Smith: so um

[0:50:28] Voice 4: oh

[0:50:36] Voice 13: chair smith i believe you've frozen have you lost internet am

[0:50:46] Trustee Smith: i back am i back you're back

[0:50:49] Trustee Smith: i i don't know what's happening my internet isn't even collapsing but anyways whatever we'll just

[0:50:55] Trustee Smith: persist i guess it's something about this zoom it doesn't like me um so i just want to see if

[0:51:00] Trustee Smith: there's any objections that we have to stop for a minute we're on this recommendation um two and we

[0:51:06] Trustee Smith: we have to look at the, that charter that's in there.

[0:51:13] Trustee Smith: It's on page, what page is it on?

[0:51:15] Trustee Smith: Maybe you could pull it up.

[0:51:16] Voice 13: Yeah, so it's going back to the regular package.

[0:51:19] Voice 13: We were currently in the addendum package

[0:51:21] Voice 13: and we're on page, I believe 90 of the regular package

[0:51:24] Voice 13: for the briefing note on.

[0:51:26] Voice 13: Oh,

[0:51:26] Trustee Smith: it's in the addendum package too.

[0:51:27] Trustee Smith: I'm in the addendum package as well.

[0:51:30] Trustee Smith: I don't know why, but.

[0:51:32] Voice 13: Well, the project charter for the ITC plan

[0:51:35] Voice 13: is the description of what we're doing related to First Nations engagement is in the regular

[0:51:40] Voice 13: package.

[0:51:42] Trustee Smith: That's so funny I've got I'm looking at the charter right here and it's in this package

[0:51:46] Trustee Smith: doesn't matter so I want to look at the charter so what you haven't got the charter pulled up there

[0:51:54] Trustee Smith: there we go yeah so here's the charter and I hear what I'm hearing you say trustee Khan is that we

[0:52:03] Trustee Smith: We need to look at this charter and see if it's, if we're doing anything that, if we're

[0:52:09] Trustee Smith: comfortable with what we're doing, this is telling us the project and what we're doing.

[0:52:14] Trustee Smith: And Kate, were we going to have to approve this later on?

[0:52:18] Trustee Smith: I just want

[0:52:18] Voice 13: to check with you.

[0:52:19] Voice 13: Charter is already approved.

[0:52:21] Voice 13: The board saw it at its last meeting.

[0:52:23] Voice 13: The piece that staff are bringing forward at the request of the chair is a bit more

[0:52:27] Voice 13: detail around what is planned for First Nations engagement.

[0:52:30] Voice 13: And the content of that is really in the briefing note in these items one, two, and three.

[0:52:36] Trustee Smith: Okay, so, um, all right, so I'm at a little difficult part in the agenda, because the question is, I think people, I think what I'm hearing is, you're okay with this.

[0:52:54] Trustee Smith: I got to go back to that. Sorry. You're okay with, you know, the sequencing not completing the ITC really reconciliation plan, but you want to know that we're doing something and that is going to be a different agenda item we're going to talk about that in more detail and I had questions myself about what we're doing.

[0:53:18] Trustee Smith: So would people be comfortable with approving the recommendation to not complete the ITC reconciliation plan until we have completed the First Nations engagement for the ITC five-year plan, which will inform our reconciliation plan?

[0:53:39] Trustee Smith: That's what I'm hearing. And I want to know if people are comfortable with that. I would like to make a few amendments, though, to this recommendation.

[0:53:48] Trustee Smith: Because I think it should say to incorporate the results of First Nations,

[0:53:58] Trustee Smith: the ongoing results of First Nations engagement arising from the ITC five-year plan.

[0:54:07] Trustee Smith: Or maybe someone has better words than that.

[0:54:10] Trustee Smith: I

[0:54:10] Trustee Elliott: want to be informed, be informed by the, yeah, I didn't mean to speak out of term, but...

[0:54:20] Trustee Smith: No, go ahead.

[0:54:22] Trustee Elliott: Yeah, to

[0:54:23] Trustee Smith: maybe to ensure the reconciliation action plan is informed by the current First Nations engagement on the ITC five year plan. Does that make sense?

[0:54:37] Voice 4: Mm hmm.

[0:54:57] Trustee Elliott: I think that's better. Yeah.

[0:55:01] Trustee Smith: So does somebody want to read that motion with the amendment?

[0:55:09] Trustee Smith: And then maybe I'll just ask first before we go through it.

[0:55:12] Trustee Smith: it somebody want to make change oh trustee yates were you going to read the motion or

[0:55:17] Trustee Smith: is that why your hands up okay just before you do that is does anybody want to make any further

[0:55:22] Trustee Smith: amendments to that no okay so trustee yates would you like to read the motion i

[0:55:28] Voice 5: move that the

[0:55:29] Voice 5: islands trust conservancy board rescind resolution itc 2020 030 which reads that the itc board direct

[0:55:40] Voice 5: staff to complete an ITC reconciliation action plan that incorporates

[0:55:46] Voice 5: actions in Goal 2 of the Regional Conservation Plan. This is to ensure that

[0:55:53] Voice 5: the reconciliation action plan is informed by the current First Nations

[0:55:58] Voice 5: engagement for the ITC plan.

[0:56:04] Trustee Smith: Okay, do we have a seconder? Trustee Goveril? Trustee

[0:56:10] Trustee Smith: trustee Elliott just open it for discussion trust anybody have any further discussion you don't see

[0:56:16] Trustee Smith: anybody okay all those in favor raise your hand okay all those and so that's unanimous okay so

[0:56:25] Trustee Smith: that passes with the amendment and I think that's good um and don't forget we're coming back to this

[0:56:33] Trustee Smith: item in more detail one remind people it's 11 o'clock so the meeting's going a lot slower than

[0:56:37] Trustee Smith: we hoped, but let's keep going. The third one that several people wanted to speak to is that

[0:56:43] Trustee Smith: the Islands Trust Conservancy Board removed the climate change impact project from the ITC work

[0:56:48] Trustee Smith: plan to enable staff to re-evaluate the project. So I'll open discussion on this one. I think

[0:56:56] Trustee Smith: a couple people already said, Trustee Yates, yes.

[0:57:01] Voice 5: Thank you, Chair Smith. I am fine with this,

[0:57:05] Voice 5: But I had a question, and it relates to two previous meetings.

[0:57:10] Voice 5: One is the September 17th, 2019 meeting that the ITC board had with EC, and it was with regard to climate change emergency and the work done between the ITC and council.

[0:57:29] Voice 5: Council and it listed a number of priorities and two of them that seemed to be missing were

[0:57:38] Voice 5: increasing the NAPTEP tax reduction to more than 65 percent which we have discussed at other

[0:57:48] Voice 5: meetings and the other one was the protection of eelgrass. So I'm in favor of this what we have

[0:57:56] Voice 5: in front of us but i don't want to lose the priorities that we've talked about between itc

[0:58:03] Voice 5: and council okay

[0:58:08] Trustee Smith: um trustee that's not too confusing uh it is a little confusing because

[0:58:14] Trustee Smith: i did want to say i would add to that that we just had a meeting with um with the executive

[0:58:19] Trustee Smith: and it was focused on climate change and focused on the fact that we're both organizations are

[0:58:25] Trustee Smith: doing very little to address the emergency that we identified. So, you know, we're, and I'm okay

[0:58:33] Trustee Smith: with not doing this particular project, because it's my opinion that this project is very small,

[0:58:39] Trustee Smith: actually, what we propose to do in the charter is a very small pilot. And I don't think it addresses

[0:58:44] Trustee Smith: the issue. And I like the idea of the trust of the staff reflecting on maybe a different,

[0:58:53] Trustee Smith: more meaningful project uh trustee freighter not trustee director freighter thank you thank you

[0:58:59] Voice 7: chair um i just wanted to provide the board with an update around the um request to look into

[0:59:07] Voice 7: whether we could have the um regulation changed by the province to allow for more exemption on

[0:59:13] Voice 7: taxes for landowners that enter the naptep program we've been successful in getting an

[0:59:17] Voice 7: $8,200 grant for this work just recently. So the minute I have some time, we're going to see about

[0:59:23] Voice 7: securing either someone on temporary assignment or a contractor to undertake the financial impact

[0:59:28] Voice 7: analysis that's needed to then do advocacy to the province. The province had previously let

[0:59:35] Voice 7: us know they wouldn't entertain that request unless we provided the tax impact analysis

[0:59:39] Voice 7: in terms of how an increased exemption would impact other taxpayers that were not in the

[0:59:46] Voice 7: the NAPTEP program. So we're hoping to get that work done sort of between now and maybe December

[0:59:50] Voice 7: and then provide that back to executive committee. The NAPTEP program is an

[0:59:56] Voice 7: initiative of Trust Council, so that would happen at the Trust Council.

[1:00:00] Voice 7: level if any advocacy has to proceed um and with regard to eelgrass you may remember a regional

[1:00:05] Voice 7: planning committee um last year considered funding a phase two of eelgrass mapping to identify where

[1:00:12] Voice 7: you know and confirm where the eelgrass is such that we could then then potentially the board

[1:00:16] Voice 7: could look at or anyone anybody could look at what the trends have been around loss or gain of

[1:00:21] Voice 7: eelgrass however it was not a political priority at that time to advance um so we'll just have to

[1:00:27] Voice 7: see through the next budget year if there's some interest in re-evaluating that decision.

[1:00:33] Voice 7: Okay,

[1:00:34] Trustee Smith: so those are a little bit tangential, Trustee Yates, to the actual issue here, but

[1:00:40] Trustee Smith: not totally, because certainly with eelgrass, it is a very important climate change mitigation

[1:00:50] Trustee Smith: ecosystem. Anyways, nature-based ecosystems. Trustee Yates.

[1:00:54] Trustee Smith: Thank

[1:00:56] Voice 5: you. That's great news. Thank you, Director Frater, regarding the NAPTAP, because I actually do consider that it is kind of tangential, but anytime you can get private landowners to preserve even a portion of their land, that does address climate change, and it engages citizens in a really good way. So I really appreciate that.

[1:01:18] Voice 5: And yes, I should have actually referred to the ITC-EC meeting of April 24th of this year,

[1:01:26] Voice 5: because that really is the more recent one.

[1:01:28] Voice 5: Thank you.

[1:01:31] Trustee Smith: So I'd like to, if people could indulge this, I'd like to change this motion a bit,

[1:01:37] Trustee Smith: because it reads as if we're actually just cancelling the project.

[1:01:41] Trustee Smith: And since we have deferred it since 2021, that's quite a long time to defer something

[1:01:46] Trustee Smith: that we've considered an emergency.

[1:01:48] Trustee Smith: So I would prefer, I haven't written this out, but I should, the Island Trust Conservancy Board remove the current climate change impact project from the ITC work program and direct staff to develop a climate change project more in line with the climate emergency we are currently experiencing.

[1:02:15] Trustee Smith: Can I see that on the board? I can't see it.

[1:02:29] Trustee Smith: Okay.

[1:02:30] Trustee Smith: That is to remove the current climate change impact from the IHC work.

[1:02:33] Trustee Smith: Plan directors have to develop a climate change.

[1:02:39] Trustee Smith: There's some repeat there.

[1:02:42] Trustee Smith: Climate change.

[1:02:44] Trustee Smith: You've got to develop a climate change project more reflective of the current climate change emergency that we are experiencing.

[1:03:03] Trustee Smith: Or more reflective of the current climate change emergency.

[1:03:09] Trustee Smith: i

[1:03:10] Voice 6: know

[1:03:13] Trustee Smith: toby you're so much better at words than me maybe uh are people comfortable with that or

[1:03:17] Trustee Smith: maybe you prefer just the way it was maybe i could uh trustee

[1:03:22] Trustee Elliott: chair yes oh i would suggest um

[1:03:26] Trustee Elliott: i think it's rather than developing a climate change project would the the ask be to request

[1:03:33] Trustee Elliott: staff to explore options um and research opportunities because it might not be about

[1:03:42] Trustee Elliott: developing a project but there might be a partnership grant or something through climate

[1:03:48] Trustee Elliott: change canada and um staff could leap on that as as an opportunity rather than developing a project

[1:03:55] Trustee Elliott: specifically? So requesting staff to explore options and research potential climate change

[1:04:11] Trustee Elliott: projects to address climate change emergency in the trust area.

[1:04:21] Trustee Smith: Well, actually, can I just say,

[1:04:23] Trustee Smith: it's not because we are the itc board we wouldn't be looking at all all everything but we would be

[1:04:30] Trustee Smith: looking at um and research potential climate change projects related to protected areas

[1:04:37] Trustee Smith: or something like that okay on

[1:04:45] Trustee Elliott: itc problem for protected areas yeah

[1:04:48] Trustee Smith: or yeah do we just for the

[1:04:52] Trustee Smith: terminology do we consider NAPTECs and covenants protected areas we

[1:04:59] Voice 13: do okay

[1:05:00] Trustee Smith: that's I wanted to be

[1:05:01] Trustee Smith: inclusive of the areas thanks let's just read that oh sorry yes Kate did you want to say something

[1:05:07] Trustee Smith: um

[1:05:09] Voice 13: just that I would recommend or request that the board um provide some timeline for this and

[1:05:15] Voice 13: and some suggestions might be that we not engage in this work until we have a property management

[1:05:21] Voice 13: team lead or that it be delayed until you know 2025 or something to that effect because staff

[1:05:29] Voice 13: unless there's some place where the board is looking to cut other work programs staff don't

[1:05:36] Voice 13: currently have the ability to do this work yeah

[1:05:39] Trustee Smith: so i have some ideas of um i i realized to do this

[1:05:43] Trustee Smith: i think it's very important we've delayed it since 2021 so i'm i'm concerned about that um

[1:05:49] Trustee Smith: But there's some things that I would like to consider taking off the work plan in the not forever. I think they're all everything is important in order to get some work started on this. But I do like the idea of saying to just come on ITC projects. Once we have a new operations manager, I would be

[1:06:26] Trustee Smith: so that would um and i think just to get this correct um director frader you said that would

[1:06:33] Trustee Smith: probably be it will certainly happen uh this year right it

[1:06:39] Voice 7: is our it is our hope to have someone

[1:06:40] Voice 7: hired by september although that is now getting getting tight so it may be into october okay

[1:06:47] Trustee Smith: so it wouldn't be delayed quite as quite that long well

[1:06:53] Voice 13: you have to also contemplate that

[1:06:55] Voice 13: but whoever comes in will need some orientation

[1:06:57] Voice 13: and will need to come up to speed on ITC properties.

[1:07:01] Voice 13: So late 2024, I think might be possible,

[1:07:06] Voice 13: late 2024, early 2025 with this consideration.

[1:07:13] Trustee Smith: Well, I'm not willing to go.

[1:07:15] Trustee Smith: Like, I mean, really I'm suggesting,

[1:07:17] Trustee Smith: I do have some suggestions about things

[1:07:20] Trustee Smith: that we should defer that are important,

[1:07:22] Trustee Smith: but maybe not as important.

[1:07:24] Trustee Smith: I'm very concerned about a project that we approved in 2021 and have deferred it and we're now in 2024 and we're proposing to defer it maybe another year, another year and a half on something that we consider to be an emergency.

[1:07:41] Trustee Smith: So maybe I'm out of line. If other board members disagree with me, that's fine.

[1:07:46] Trustee Smith: It's not the property management team lead that has to get up to speed on this.

[1:07:51] Trustee Smith: It's actually because the idea of having the property management team lead, I thought, was so that the manager would be freed for these more deeper projects.

[1:08:02] Trustee Smith: So that is not the way the property management team lead would be doing this as well.

[1:08:08] Trustee Smith: Yeah,

[1:08:10] Voice 13: so the freeing up of the manager time would go towards things like policy work and the ITC plan work and other strategic directions that the board chooses to take.

[1:08:21] Voice 13: When we're looking at climate change impacts on ITC protected lands, so for example, fuel management, fire risk assessment, potential impacts from sea level rise, those types of things, that is a project that was considered as part of the role of the property management team lead.

[1:08:42] Voice 13: Okay

[1:08:43] Trustee Smith: I'm also thinking of it not just being a negative like impacts on but the importance of

[1:08:50] Trustee Smith: for climate change mitigation for example so they always have to look at both sides.

[1:08:54] Trustee Smith: Okay I'll let thanks for that. Trustee Govro.

[1:08:59] Voice 15: Thanks yeah I'll be speaking in favor of this motion. I think we're not really losing direction

[1:09:08] Voice 15: on this it is a climate emergency and that's sort of what we do here but I

[1:09:13] Voice 15: think we're gaining focus I think as our engagement plan increases we're going to

[1:09:21] Voice 15: be our circumstances will be changing I think that we will have a more complete

[1:09:29] Voice 15: climate action plan if we are incorporating indigenous views and that

[1:09:35] Voice 15: and I think the engagement plan will allow us to do that. So I think this would work as a motion

[1:09:41] Voice 15: for us right now. We certainly can refocus it later when we have the people but where we are

[1:09:48] Voice 15: right now situationally I think this is a great option.

[1:09:53] Trustee Smith: So can I just rephrase to be sure I

[1:09:56] Trustee Smith: understand you properly. So you're saying that you think this you know it'll be informed by

[1:10:04] Trustee Smith: engagement with First Nations. It'll be informed by the five-year plan, which I hope this would be

[1:10:11] Trustee Smith: in the five-year plan, actually. So it would be appropriate to wait for the new property

[1:10:18] Trustee Smith: management team lead, and then the staff can figure out how this would happen. But it links

[1:10:23] Trustee Smith: nicely to those other projects. Is that what you're saying?

[1:10:25] Voice 15: Really does, yeah.

[1:10:27] Trustee Smith: Okay, so you're

[1:10:28] Trustee Smith: happy with it the way it's written now okay any other comments on just the actual motion and the

[1:10:34] Trustee Smith: wording of it because kate has asked us to put a date on it and that date would be you know

[1:10:41] Trustee Smith: she's suggesting 2025 she hasn't said when in 2025 but you know she's suggesting i think kate i'm

[1:10:49] Trustee Smith: don't want to put words in your mouth you're suggesting suggesting to defer it about a year

[1:10:52] Trustee Smith: year is that correct yes that would be right yeah

[1:10:57] Trustee Smith: okay so i want to and and this motion would not

[1:11:01] Trustee Smith: defer it a year it would maybe defer it six months i think that's what we're we're looking at you

[1:11:07] Trustee Smith: have to wait till you have the people there to decide how it would happen

[1:11:10] Voice 13: uh so the way the

[1:11:12] Voice 13: current motion is written it's until we get that property management team lead in and they're able

[1:11:17] Voice 13: to get their feet under them and understand the project yeah

[1:11:20] Trustee Smith: that's okay any other comments on

[1:11:24] Trustee Smith: Does somebody want to read the motion the way it's written now?

[1:11:30] Trustee Smith: No one wants to read it.

[1:11:32] Trustee Smith: Oh, no one wants

[1:11:33] Trustee Elliott: to read it.

[1:11:33] Trustee Smith: I can move it if you want.

[1:11:35] Trustee Elliott: Okay.

[1:11:35] Trustee Elliott: Yes.

[1:11:37] Trustee Elliott: I move that the Islands Trust Conservancy Board remove the current climate change impacts project from the ITC work program

[1:11:45] Trustee Elliott: and direct staff to explore options and research potential climate change projects to address the,

[1:11:54] Trustee Elliott: V, sorry, if you could put in V, Robert, climate change emergency on ITC protected areas,

[1:12:02] Trustee Elliott: comma, once ITC has a new property management team lead. Thank you.

[1:12:07] Trustee Smith: Okay, do I have a seconder? Is that Trustee Yates? Okay, Trustee Yates is a seconder.

[1:12:12] Trustee Smith: All those in favor? Raise your hand. See if I can see everybody. Anybody against? One, two,

[1:12:22] Trustee Smith: three four five that's all of us okay so that passes unanimously thank you um the next one

[1:12:28] Trustee Smith: is number four um and i just want to remind people it's 11 20 we haven't had a break yet

[1:12:36] Trustee Smith: we were hoping for lunch around one so um and around 12 i think that the auditor's coming is

[1:12:43] Trustee Smith: that correct kate the auditor's coming at 12 so we'll have to have a break in our meeting just to

[1:12:49] Trustee Smith: to listen to the audit because we have to make it,

[1:12:51] Trustee Smith: it's very important to approve the audit.

[1:12:53] Trustee Smith: So how about if we go to 1130, that's 10 minutes

[1:12:57] Trustee Smith: and see if we can get through at least number four,

[1:13:01] Trustee Smith: maybe even more.

[1:13:02] Trustee Smith: So number four is the Islands Trust Conservancy Board

[1:13:07] Trustee Smith: direct staff to pause the risk management policy

[1:13:10] Trustee Smith: and development until property monitoring reports

[1:13:13] Trustee Smith: have been completed and First Nations engagement letters

[1:13:18] Trustee Smith: and information meetings for the ITC plan have been sent and held.

[1:13:23] Trustee Smith: So do we have anybody who wants to speak to this?

[1:13:26] Trustee Smith: So what they're asking is to delay the risk management policy.

[1:13:33] Trustee Smith: And I would like to just remind people that although it says in this briefing

[1:13:39] Trustee Smith: that we just approved the risk management policy in January,

[1:13:42] Trustee Smith: I will remind you that we've been talking about a risk management policy

[1:13:46] Trustee Smith: for over a year.

[1:13:47] Trustee Smith: we've been waiting for some legal opinions and signage and all that kind of stuff and

[1:13:51] Trustee Smith: this all did start with the trees being cut down on um on gabriela so trusty elliot would you like

[1:13:59] Trustee Smith: to speak to this um

[1:14:02] Trustee Elliott: i was going to suggest that we table this recommendation until we discuss

[1:14:06] Trustee Elliott: the briefing and the recommendations on um the risk management policy uh further i would suggest

[1:14:15] Trustee Elliott: I would suggest that if we do want to vote on this now, perhaps we could consider until property monitoring reports have been completed and First Nations engagement initiated on the ITC plan, because we don't know how long it's going to take to schedule meetings.

[1:14:34] Trustee Elliott: meetings, waiting until meetings are sent and held kind of puts a timeline we just can't predict

[1:14:43] Trustee Elliott: right now. And I think we have to be flexible. So there may be a window of opportunity to work on

[1:14:48] Trustee Elliott: that management policy as we're waiting for, you know, nations to get back to us. So just working

[1:14:57] Trustee Elliott: some flexibility in there. So just maybe consider putting until First Nations engagement

[1:15:04] Trustee Elliott: engagement on the ITC plan has been initiated, would leave it a little more open.

[1:15:10] Trustee Smith: Okay. We've got that discussion. Just before we make any amendments, let's see if there's

[1:15:17] Trustee Smith: any other discussion. Anybody else want to speak to this? I don't see anybody else. I do want to

[1:15:25] Trustee Smith: speak to it then. I feel that we're operating right now in a time of high risk without a risk

[1:15:31] Trustee Smith: management policy. I don't feel that risk management is just about danger trees. I feel

[1:15:36] Trustee Smith: that our briefings are really focusing on danger trees. But to me, a proper risk management policy

[1:15:42] Trustee Smith: is going to look at danger to the public. And danger trees could be part of that. It's going

[1:15:48] Trustee Smith: to look at the risk of climate change, it links to the climate change project. It's things

[1:15:54] Trustee Smith: particularly like the impacts of climate change that we're already experiencing, fire, drought,

[1:15:59] Trustee Smith: out what are the impacts of that that's how we're going to manage that risk and so a risk management

[1:16:05] Trustee Smith: policy has to be in my opinion much broader than what is currently being proposed and even what is

[1:16:12] Trustee Smith: being proposed i don't think we can keep delaying managing our properties without any policy and

[1:16:20] Trustee Smith: this clearly links to the number five which where they're asking us to approve up to 10 trees being

[1:16:26] Trustee Smith: removed from nature reserves without any any further with just the approval of an arborist

[1:16:33] Trustee Smith: which I also disagree with so I I am suggesting and I will say this here and people can disagree

[1:16:40] Trustee Smith: with me I'm totally okay with that I'm suggesting that this is very important to be not to be

[1:16:48] Trustee Smith: Be operating without a risk management policy is, to me, irresponsible.

[1:16:54] Trustee Smith: And to me, I think that what we would have to not do, and this, I don't like this, but I realize there's always, we always have, you know, pulls and pushes.

[1:17:09] Trustee Smith: And we have to defer things that we might want to do and not defer things that we do want to do.

[1:17:15] Trustee Smith: And I would say, in my opinion, that we should not secure any more land, we should not accept any more covenants, we shouldn't be spending time on that until we have a risk management policy to manage what we have.

[1:17:31] Trustee Smith: that is core work of the staff it takes a lot of time it should it's our core work it's super

[1:17:37] Trustee Smith: important but we can't do everything and to me really a risk management policy yes it should

[1:17:45] Trustee Smith: definitely be informed by our first current first nations engagement it would take a while to do it

[1:17:51] Trustee Smith: but it should and it should be much broader than danger trees it's not just about um signage but

[1:18:00] Trustee Smith: but it's that as well, like we haven't even really got a plan for signage, you know, on danger. So

[1:18:06] Trustee Smith: my opinion is that I, I actually want to have a risk management policy on our, on our, on our

[1:18:16] Trustee Smith: plan, I think it's very important. And I think until we have it, we shouldn't be securing any

[1:18:21] Trustee Smith: more land. Don't like that. But I do recognize that you have to take something off to do

[1:18:27] Trustee Smith: something and I am sensitive to that and I know that land securement takes a lot of time because

[1:18:33] Trustee Smith: you have to talk anyways the staff has made that clear I understand why it takes time I know it's

[1:18:37] Trustee Smith: not a deal I know that opportunities will be lost if we don't do that but to me this is the first

[1:18:44] Trustee Smith: piece before we can responsibly take on new land and even manage what we have

[1:18:48] Trustee Smith: so I'll see if anybody wants to speak to that um and if people disagree with me I'm so happy to

[1:18:54] Trustee Smith: hear. I'd like to hear from the board and also Kate has her hand up as well. So Kate, your hand

[1:19:01] Trustee Smith: was up first and then Trustee Kahn.

[1:19:05] Voice 13: I just wanted to clarify for the board that the staffing

[1:19:09] Voice 13: limitations for the development of this policy are largely due to the fact that our property

[1:19:14] Voice 13: management staff are in the field over the summer. So pausing while I'm, I don't disagree with the

[1:19:20] Voice 13: notion of pausing securement and acquisitions and covenants that's completely a board decision

[1:19:27] Voice 13: it won't really help with this particular piece of work because it's the property management staff

[1:19:32] Voice 13: who are out monitoring lands right now that we need to pull into this item and then the second

[1:19:38] Voice 13: piece is although it's not ideal the board does have policy that essentially says that we will

[1:19:44] Voice 13: manage lands for safety um and so it's not a risk management policy we definitely need that but

[1:19:51] Voice 13: we're not operating in complete in a complete void um it talks about um basically responding

[1:20:00] Voice 13: to danger to signing properties appropriately and to managing them for ecological uh purposes

[1:20:07] Trustee Smith: thank you and trustee khan uh

[1:20:11] Voice 11: yes there's just so many things to comment here on uh i i don't think

[1:20:15] Voice 11: we we can um take on any new projects anyway because of the minister's uh um letter to you

[1:20:23] Voice 11: um which which said that anything we wanted to do had to be approved by them first

[1:20:28] Voice 11: um i also disagree uh with the um you're not allowing not allowing 10 up to 10 trees to be cut

[1:20:38] Voice 11: just on the on the um statement of an arborist um that's what led to the problem on on gabriola

[1:20:46] Voice 11: and it just if we allow that to to go through i think we're just looking for another

[1:20:52] Voice 11: another uh problem area uh because arborists will be um uh be be protecting their themselves by

[1:21:01] Voice 11: suggesting that any tree that might possibly come down be cut. That's certainly what seems to happen

[1:21:09] Voice 11: in these situations. It's happened on Salt Spring in a number of cases. So I also wondered about

[1:21:19] Voice 11: the signage because I thought we talked about the signage at a previous meeting and that we

[1:21:23] Voice 11: kind of agreed on some wording for signage. I thought we were going ahead with that, but

[1:21:28] Voice 11: but apparently we're not, it seems to me that that was a good way of getting around these problems

[1:21:35] Voice 11: that you tell people that, look, you know, things happen, trees fall down. If you enter this

[1:21:43] Voice 11: property, you're entering it at your own risk. The Occupiers Liability Act probably pertains to

[1:21:52] Voice 11: to us as well as any private landowner.

[1:21:55] Voice 11: And it protects you as long as you're doing

[1:21:57] Voice 11: what you should be doing.

[1:21:59] Voice 11: In other words, signage,

[1:22:02] Voice 11: making sure that there aren't any deep holes

[1:22:04] Voice 11: that somebody is gonna fall into,

[1:22:07] Voice 11: you know, whatever you need to do.

[1:22:11] Voice 11: You might also include in the signage

[1:22:14] Voice 11: something about climate change

[1:22:15] Voice 11: because that's having a big effect.

[1:22:17] Voice 11: We just had a power outage

[1:22:20] Voice 11: because one of our trees fell down

[1:22:22] Voice 11: and just knocked out our hydro and our internet.

[1:22:27] Voice 11: So there's a lot to consider here,

[1:22:29] Voice 11: but I think we can deal a lot with risk management

[1:22:34] Voice 11: in terms of signage and making sure

[1:22:37] Voice 11: that when we monitor these properties,

[1:22:39] Voice 11: and that was another thing that's on our agenda

[1:22:43] Voice 11: or at least on the work plan,

[1:22:46] Voice 11: allowing volunteers to help with the monitoring,

[1:22:51] Voice 11: We can certainly do that on Salt Spring and alert staff if there is a potential problem that needs to be addressed in terms of risk management.

[1:23:02] Voice 11: But if we're doing our due duty to take care of our properties and we have signage up that alerts the public that things do happen and if you enter this property, you enter it at your own risk, I think we're doing what we need to do.

[1:23:21] Trustee Smith: Okay. So I'm just going to, there's two issues there. So one is number five, which we weren't

[1:23:26] Trustee Smith: on, but that's fine. They kind of linked. And the other is the number four, which is the risk

[1:23:32] Trustee Smith: management policy. So I think Trustee Elliott had suggested that maybe we table the risk management

[1:23:43] Trustee Smith: policy part till we see what might be coming off the work plan and whether we could fit that in

[1:23:50] Trustee Smith: in some way being sensitive to what Kate has said about certainly not being able to do this until

[1:23:56] Trustee Smith: staff are back from the field. So can I suggest we table number four till probably after our break

[1:24:04] Trustee Smith: and maybe in the next few minutes we just deal with number five because Trustee Cohn brought

[1:24:11] Trustee Smith: that up and it may be an easier one to deal with. So Trustee Yates you can obviously speak to either

[1:24:16] Trustee Smith: because you've had your your hand up but we're going to table the decision on number four until

[1:24:22] Trustee Smith: the discussions on other items of the work plan okay trustee gates uh

[1:24:29] Voice 5: thank you chair smith and

[1:24:31] Voice 5: thank you um thank you charles for your comments i i'm happy to table number four i will speak to

[1:24:38] Voice 5: it later i totally disagree that we authorize approval of up to 10 trees um because the arborist

[1:24:49] Voice 5: the arborist on gabriola um well i don't want to go into any detail but they're they're looking

[1:24:56] Voice 5: after their jobs um and we have partners on i think most of the trust islands partners in

[1:25:04] Voice 5: conservancy who would happily help out with assessing danger trees and recommending that

[1:25:12] Voice 5: no the trees don't necessarily have to be chopped down completely they can be limbed and they can be

[1:25:18] Voice 5: topped and that kind of thing okay

[1:25:21] Trustee Smith: does that so again we're tabling four does anyone else

[1:25:24] Trustee Smith: be want my suggestion for number five from the last two discussions um is that we just delete

[1:25:31] Trustee Smith: number five that we're not going to have a motion about removal of 10 trees at one time but does

[1:25:38] Trustee Smith: anybody else just want to speak to that I see that staff Kate Emmy's hand is up as well so I'll just

[1:25:46] Trustee Smith: just Kate can you just wait one second I'll just see if anybody else wants to if anybody else wants

[1:25:52] Trustee Smith: to speak to just not I'd like to suggest we remove number five and not have a motion on that

[1:26:00] Trustee Smith: does anybody else want to speak to that does anybody else disagree with that

[1:26:05] Trustee Smith: removing number five I don't see any disagreements okay and Kate you want to

[1:26:13] Trustee Smith: speak to it so I'll let you um

[1:26:15] Voice 13: I just want to say that this is really an

[1:26:18] Voice 13: interim resolution that is designed to follow after the recommendation number

[1:26:26] Voice 13: four so if the board does delay risk management policy we are operating in a

[1:26:31] Voice 13: gap in terms of the concerns raised by the board last year around danger tree management. Danger

[1:26:37] Voice 13: tree management is something because it's a public safety issue that we would need to respond to

[1:26:41] Voice 13: quickly. So I would be looking to the board for guidance on how you want us to quickly deal with

[1:26:47] Voice 13: reported danger trees. If you do, if you do resolve to, well, regardless, because we're

[1:26:56] Voice 13: or regardless, because we're operating in a bit of a void in terms of our ability to manage those

[1:27:01] Voice 13: issues.

[1:27:02] Trustee Smith: Yes, I will remind you also that we had a motion, as I think Trustee Kahn alluded to,

[1:27:07] Trustee Smith: that we were going to have a plan for signage on all our properties, you know, for a phase in of

[1:27:12] Trustee Smith: signage. And we haven't seen that plan. That doesn't seem to have happened. And so I'm a bit

[1:27:18] Trustee Smith: disturbed that this comes up. We don't have a risk management policy. And anyways, I get that

[1:27:26] Trustee Smith: I think that's good that you raised the issue that we're working in a void and maybe that's

[1:27:30] Trustee Smith: why we do need a risk management policy, maybe a phased-in one, I don't know, but we need something.

[1:27:36] Trustee Smith: Trustee Yates.

[1:27:38] Voice 5: Thank you, Chair Smith. Regarding signage, I am very happy to report that at the

[1:27:44] Voice 5: three main entrances of Sulawesi Bay Nature Reserve on Gabriola, there are good signs talking

[1:27:52] Voice 5: about so we're on our way to signage as at least as far as we can tell here

[1:27:57] Voice 5: thank you that's

[1:27:59] Trustee Smith: the only one we did we insisted on that the board has to do

[1:28:02] Trustee Smith: that and we got it and that's great and I'm super happy but we don't have the

[1:28:06] Trustee Smith: plan for having it on all the other properties yeah Kate yeah

[1:28:10] Voice 13: I just wanted

[1:28:11] Voice 13: to say that actually hasn't been included here as a major project but

[1:28:14] Voice 13: that would be a major project to go and do that evaluation staff do do a review

[1:28:20] Voice 13: view of signage when they do their property monitoring um and so um we do um sign all of

[1:28:28] Voice 13: our properties according to current policy um what we are kind of lacking in terms of direction

[1:28:36] Voice 13: around um signage is really what um is the stuff that's coming out of the discussion

[1:28:42] Voice 13: around risk management which is later on in the board agenda around what kind of policy

[1:28:49] Voice 13: policy um direction the board wants to take because we can't move forward until we know

[1:28:55] Voice 13: particularly if you want a core policy directive um or if you want to proceed with sort of the

[1:29:02] Voice 13: more status quo direction which is actually protecting public safety and evaluating danger

[1:29:08] Voice 13: trees okay

[1:29:09] Trustee Smith: so i think what i'll do um we have tabled the one on number four on risk management

[1:29:14] Trustee Smith: and whatever we do with the specific things will depend on what we decide on that one um i think

[1:29:21] Trustee Smith: we have uh i think we've decided but i'm going to take a vote to just remove number five as it

[1:29:27] Trustee Smith: stands now and when we look at the risk management policy we may have a sub policy related depending

[1:29:34] Trustee Smith: on what we decide so are all those in favor of removing number five uh raise your hand oh so

[1:29:43] Trustee Smith: So it's just, oh, one, two, three, trustee Govro, you would not, you don't want to remove

[1:29:49] Trustee Smith: number five.

[1:29:50] Voice 15: Oh, I'm undecided.

[1:29:51] Voice 15: I mean, if we're deferring item four, and then item five is about that plan.

[1:29:57] Voice 15: It just seems like, I know we can.

[1:30:00] Voice 15: remove this and bring it back later so I'm going to put my hand up okay

[1:30:04] Trustee Smith: well yeah we might put

[1:30:05] Trustee Smith: something different in we don't know that's

[1:30:07] Voice 15: the thing right yeah but we

[1:30:09] Trustee Smith: do have it in our minds

[1:30:10] Trustee Smith: that we have to what Kate said that we if we decide not to do a risk management plan we're

[1:30:16] Trustee Smith: not managing risk so that means we might need something interim or not but that's our decision

[1:30:22] Trustee Smith: okay so the decision I see it's unanimous is to remove number five so there's not really a motion

[1:30:28] Trustee Smith: because no one's passed a motion. And since I'm sort of imagining it would be fast,

[1:30:34] Trustee Smith: I'll just see if we can address number six quickly, that the Islands Trust Conservancy

[1:30:39] Trustee Smith: Board delay work on nature reserve management plans until it receives an approved ITC plan

[1:30:44] Trustee Smith: from the minister. That kind of makes sense to me, but does anybody want to, let's put it this way,

[1:30:49] Trustee Smith: does anybody want to speak to not approving that? Oh, that's good. Trustee Elliott and then

[1:30:56] Trustee Smith: then trustee yeats it's

[1:30:58] Trustee Elliott: more that i have a question about the implications um i know that there are

[1:31:04] Trustee Elliott: some nature reserve management plans that are essentially on hold as uh for saturnina island i

[1:31:11] Trustee Elliott: believe as we're waiting for um first nations feedback and so this kind of goes hand in hand

[1:31:20] Trustee Elliott: we need to engage with nations in order to develop these management plans but what are the implications

[1:31:25] Trustee Elliott: of delaying all the work are some of them really out of date and are going to be you know what what

[1:31:35] Trustee Elliott: what are the risks if we do that and

[1:31:38] Trustee Smith: I would actually can I just make one comment on that

[1:31:41] Trustee Smith: because I did identify that if we delay the management plans it's certainly in conflict

[1:31:45] Trustee Smith: with our ITC acquisition and management plan which is referred to in the briefing notes because that

[1:31:51] Trustee Smith: That says it's a 2014 plan, and it says that we have to have a management plan within one year of acquiring property.

[1:32:00] Trustee Smith: So we're in conflict with that.

[1:32:02] Trustee Smith: Anyways, Trustee Yates?

[1:32:06] Voice 5: Trustee Yates?

[1:32:08] Voice 5: Yeah, sorry, just had to get the mute button there.

[1:32:12] Voice 5: Well, I know that the field staff are out on the islands right now, like this week and throughout the summer.

[1:32:21] Voice 5: and isn't that work on the nature reserve like isn't that the kind of work that we're talking

[1:32:28] Voice 5: about halting so

[1:32:30] Trustee Smith: these are just the management plans like each has

[1:32:32] Trustee Smith: a management plan which and

[1:32:35] Trustee Smith: what they're doing is doing the day-to-day work well i can let someone speak to that but

[1:32:40] Trustee Smith: yeah it's not the management plans okay you delay managing the properties they're going to delay

[1:32:46] Trustee Smith: management plans for properties don't happen

[1:32:49] Voice 4: yeah

[1:32:50] Trustee Smith: it is confusing but we are in conflict with our

[1:32:53] Trustee Smith: policy which is um that we have to have a plan within one year so maybe i'll let manager emmy

[1:33:00] Trustee Smith: speak to that if we if we approve that number six how do we deal with the conflict with our policy

[1:33:07] Voice 13: so you are you will be in conflict with your policy the board can policy is supposed to

[1:33:13] Voice 13: guide the work of Islands Trust Conservancy. So the board can make resolutions, as long as it's

[1:33:19] Voice 13: directing staff in a certain way, you can make recommendations that aren't necessary, and you're

[1:33:24] Voice 13: considering the implications, you can make decisions that aren't necessarily consistent

[1:33:28] Voice 13: with policy. If our delays in management planning, which may happen as we do more engagement with

[1:33:35] Voice 13: First Nations look like they're going to take longer, I would suggest the board revisit that

[1:33:39] Voice 13: policy um the piece around uh that trustee elliott asked around won't this um be complex for staff in

[1:33:47] Voice 13: terms of management of property uh it is um it is concerning to staff and so um our property

[1:33:54] Voice 13: management specialist and i had a conversation about this and raised those concerns and weighed

[1:33:59] Voice 13: those concerns against the the place that we're working in right now um and felt that it was still

[1:34:05] Voice 13: worth asking the board to delay these because we're still working in a place where we

[1:34:11] Voice 13: don't really know how we need to engage with First Nations because we don't have that

[1:34:15] Voice 13: plan approved by the minister and we haven't engaged with nations so we don't have clarity

[1:34:20] Voice 13: on what that process is going to look like and then also we do already have for most of our

[1:34:28] Voice 13: nature reserves we have existing management plans some of them are quite dated but at least we do

[1:34:33] Voice 13: do have those plans in place. And so the feeling was it would make sense to delay for now. But

[1:34:39] Voice 13: having said that, after this delay, at some point in the future, staff will probably come to the

[1:34:45] Voice 13: board seeking direction on which management plan reviews to prioritize and move forward with first

[1:34:52] Voice 13: because we won't be able to do all of the revisions in a year, for example.

[1:34:56] Trustee Smith: Are there any that aren't

[1:34:58] Trustee Smith: done at all do we have properties without management plans that's like we have

[1:35:02] Voice 13: saturnina

[1:35:04] Voice 13: island and link island that are currently without management plans link island is closed to the

[1:35:08] Voice 13: public so there are less implications we don't have any direction from the board on saturnina

[1:35:14] Voice 13: island at this point we are in conversations um with first nations right now on how much they

[1:35:20] Voice 13: want to participate in those plans and we've had strong indication that they're important um islands

[1:35:26] Voice 13: to work with First Nations on.

[1:35:29] Voice 13: Okay, thanks.

[1:35:30] Trustee Smith: Trustee Kahn, was your hand up?

[1:35:31] Trustee Smith: Did I miss you?

[1:35:33] Voice 11: I did have my hand up,

[1:35:35] Voice 11: but I think Kate's answered the question.

[1:35:38] Voice 11: I wanted to know which of our nature reserves

[1:35:40] Voice 11: don't have management plans,

[1:35:42] Voice 11: but it appears that Saturnina Islands

[1:35:45] Voice 11: is the only one that doesn't have a management plan.

[1:35:47] Voice 11: So that's good.

[1:35:50] Trustee Smith: Well, there's two,

[1:35:51] Trustee Smith: but it's the only one that's really Link Island as well,

[1:35:54] Trustee Smith: but it's not as serious.

[1:35:56] Trustee Smith: oh

[1:35:57] Voice 13: and i should say staff have also just brought up in the chat we do have a new nature reserve

[1:36:01] Voice 13: on salt spring the larmer lands that is without a nature management plan but we are actually waiting

[1:36:05] Voice 13: on transfer well on other um processes happening at the moment for that before we okay

[1:36:12] Trustee Smith: okay so

[1:36:13] Trustee Smith: what i'm hearing is uh there's some concerns maybe we should add a um just a statement to

[1:36:24] Trustee Smith: number six recognizing that um we're in conflict with the itc acquisition and management plan

[1:36:31] Trustee Smith: 2014 should we add that like that we recognize we're in conflict with that just for clarity

[1:36:41] Voice 13: it's not a plan it's a policy um yeah

[1:36:44] Trustee Smith: oh i think it's called the plan though i looked it up but

[1:36:47] Trustee Smith: maybe i'm wrong i thought that was the title of it the itc acquisition and management plan

[1:36:52] Trustee Smith: but then you go to it anyways it doesn't matter

[1:36:59] Trustee Smith: if it's a policy it is i might have written it

[1:37:02] Trustee Smith: down though it

[1:37:04] Voice 13: might also be in the property management strategy but it comes from policy

[1:37:11] Trustee Smith: so um do we want to recognize that or just leave it as is maybe some advice from staff would help

[1:37:19] Trustee Smith: here um

[1:37:21] Voice 13: i don't think you need to recognize it unless you want it to be really visible to the

[1:37:25] Voice 13: public okay

[1:37:27] Trustee Smith: so we are saying that we're delaying work we're not not doing the work we're delaying

[1:37:32] Trustee Smith: it um so oh trustee khan i didn't see your hand was up again uh

[1:37:38] Voice 11: it makes it look like we don't

[1:37:40] Voice 11: have any management plans in place but if the only ones that are um are not in place are

[1:37:49] Voice 11: saturnina island and link island and possibly the larmer uh property that uh we don't have as yet

[1:37:57] Voice 11: Maybe we should just mention these specifically in this thing,

[1:38:03] Voice 11: saying that we are delaying those management plans.

[1:38:08] Voice 11: There won't be any others because we can't acquire any other properties

[1:38:12] Voice 11: until we get this problem with the minister settled.

[1:38:19] Trustee Smith: But there will be old plans that really need to be updated.

[1:38:23] Trustee Smith: so work on management plans isn't just management plans for new properties it's also updating

[1:38:29] Trustee Smith: management plans that are very old and probably do need updating because particularly because of

[1:38:35] Trustee Smith: first nations engagement so it's not just we're delaying all that work new management plans and

[1:38:44] Trustee Smith: the updating of the old ones trustee yates i

[1:38:51] Voice 5: think we're better off going with the motion

[1:38:53] Voice 5: as it reads right now and I'm willing to make that motion okay why don't you make

[1:38:58] Trustee Smith: it and I

[1:39:05] Voice 5: think you're frozen am I still frozen oh no we can hear you now sorry I

[1:39:20] Voice 5: wasn't sure if it was you or me I move that the Islands Trust Conservancy Board

[1:39:25] Voice 5: delay work on nature reserve management plans until it receives an approved ITC

[1:39:31] Voice 5: plan from the minister of municipal affairs okay

[1:39:38] Trustee Smith: all those uh trustee govro has seconded it

[1:39:41] Trustee Smith: um all those in favor one two three four trustee elliott are you in favor or not oh you are okay

[1:39:51] Trustee Smith: passes unanimously thank you so i think what i'll propose now it is 11 46 believe it or not

[1:39:58] Trustee Smith: and um we have somebody the auditor coming in at 12 uh just to check with you um kate how long

[1:40:07] Trustee Smith: is the auditor going to be speaking to

[1:40:08] Voice 13: us I think we'll need about 10 minutes for that 10 to 15

[1:40:13] Voice 13: minutes depending on discussion but the auditor usually five to seven minutes so

[1:40:18] Trustee Smith: why don't we

[1:40:19] Trustee Smith: take a break now till 12 o'clock come back right at 12 the auditor will be here we'll deal with

[1:40:24] Trustee Smith: that item and then we'll move into the rest of the agenda and the regional conservation plan is next

[1:40:30] Trustee Smith: and then the risk management policy and then we'll come back to this motion on risk management after

[1:40:35] Trustee Smith: we've dealt with that so we'll see everybody at 12 o'clock sharp thank you very much don't forget

[1:40:41] Trustee Smith: to put your um video off and mute robert

[1:54:28] Voice 4: are you back online yet um

[1:54:33] Voice 12: i'm right here i'm not sure

[1:54:35] Voice 13: what you mean

[1:54:36] Voice 13: just wondering if you're back from your break um i'm just checking in i just had a

[1:54:42] Voice 13: note from julia mobs asking if she could get um a link for the meeting i think she'd like to come

[1:54:48] Voice 13: in for the audit report okay

[1:54:51] Voice 12: i'll send her that to her now thank

[1:54:57] Voice 13: you she says she's got it and

[1:55:16] Voice 13: she's good okay

[1:55:18] Trustee Smith: it seems to be 12 o'clock so can we get the meeting started again

[1:55:25] Trustee Smith: oh there we go and is the auditor here yes

[1:55:29] Voice 13: we do have lenora lee joining us there she is okay so

[1:55:34] Trustee Smith: So we should probably go to that agenda item, which is 5.1.5, the audit report.

[1:55:44] Trustee Smith: And there's a request for decision on that.

[1:55:56] Voice 4: Somehow

[1:56:04] Trustee Smith: I'm not hearing somebody.

[1:56:07] Trustee Smith: Were you speaking, Kate?

[1:56:08] Trustee Smith: I didn't hear you.

[1:56:09] Voice 13: I was.

[1:56:10] Voice 13: I got interrupted by my internet connection.

[1:56:12] Voice 13: My apologies.

[1:56:13] Voice 13: I just said I could do a quick introduction, but I would love to pass it over to Lenora.

[1:56:19] Voice 4: Yeah,

[1:56:20] Voice 13: why don't we do

[1:56:20] Voice 4: that? That'd be great.

[1:56:23] Voice 13: So every year the Islands Trust Conservancy is responsible for reviewing an annual audit report.

[1:56:29] Voice 13: This is part of your duties under the Islands Trust Act.

[1:56:32] Voice 13: And typically what happens is the board approves it and then we forward it to Trust Council just for information.

[1:56:39] Voice 13: and it goes into the annual report so that the public is aware of it, both through the annual

[1:56:44] Voice 13: report and through our website as our financial statements. At this point, we just have a couple

[1:56:51] Voice 13: of points that have been noted for your interest, but I'm not going to speak to those. I'm going to

[1:56:56] Voice 13: at this point hand it over to Lenora to take us through the audit report.

[1:57:02] Voice 8: Great, thank you. I'll

[1:57:04] Voice 8: just provide a summary of the financial statements included within this package and then touch on

[1:57:11] Voice 8: the highlights of the audit findings report as well. The first few pages of the financial

[1:57:16] Voice 8: statements are the auditor's report and this indicates that the financial statements present

[1:57:22] Voice 8: fairly based on the accounting standards that it's required to follow and so it is a clean

[1:57:28] Voice 8: audit opinion and it has no reservations within it. That is the ideal state and outcome that you're

[1:57:34] Voice 8: looking for as attached to the financial statements. The auditor's report also includes

[1:57:40] Voice 8: includes responsibilities of management to prepare the financial statements, as well as the auditor's

[1:57:46] Voice 8: responsibility to audit them in accordance with their professional standards. That includes things

[1:57:51] Voice 8: such as evaluating the going concern of the organization, as well as the completeness and

[1:57:58] Voice 8: sufficiency of the note disclosures that go along with them. So no significant changes to the wording

[1:58:06] Voice 8: of the auditor's report that it is standard and based on the audit standards. The first page of

[1:58:13] Voice 8: numbers is the statement of financial position and this is an as at March 31st financial position

[1:58:20] Voice 8: showing the assets liabilities and fund balances of the Conservancy. As in previous years there's

[1:58:27] Voice 8: four columns or four funds that the Conservancy uses to track its activities. The opportunity

[1:58:35] Voice 8: Fund, which is basically its operating fund where unrestricted donations and transactions are

[1:58:43] Voice 8: recorded. The Restricted Fund, which holds funds that are set aside specifically by the donors

[1:58:50] Voice 8: to manage certain properties. The Capital Fund holds the land and the Endowment Fund holds

[1:58:58] Voice 8: primarily the Alton property with some funds available there to maintain it as well.

[1:59:03] Voice 8: In terms of the total assets, as at the end of March, it was almost exactly $20 million.

[1:59:12] Voice 8: You'll see a little bit of classification changes between cash and investments, where more funds were placed into investments to earn greater return.

[1:59:23] Voice 8: There are some GICs that are held at the end of the year, as well as some holdings with the Municipal Finance Authority pooled funds.

[1:59:30] Voice 8: The largest change in terms of assets related to a donation of land during the year, and that was the Salt Spring Island property, Lemoore Nature Reserve.

[1:59:42] Voice 8: $721,000 was the estimated fair value at the time of donation and that was added to land during the year.

[1:59:51] Voice 8: In terms of liabilities, these are the amounts owing at the end of the year or grants received that will be spent in future years.

[2:00:00] Voice 8: years. The total liabilities was $130,000, pretty consistent year over year. You'll see the

[2:00:07] Voice 8: composition vary slightly. Deferred contribution is only in the Opportunity Fund. So last year,

[2:00:13] Voice 8: there was two donations received, one through bequest, that have to be spent in a particular

[2:00:19] Voice 8: manner, and that had not yet been expended at the end of 2023. There was some drawdown in the funds

[2:00:26] Voice 8: in 2024 but there still is some funds that remain outstanding and to be spent on the intended

[2:00:32] Voice 8: purpose and those related specifically to Hornby property and the screech owl costs to be incurred

[2:00:38] Voice 8: in the future. There is some monies due to Islands Trust and where that arises is primarily where

[2:00:46] Voice 8: there are grants that are received by the Conservancy and the work is done by Islands

[2:00:53] Voice 8: Trust. So specifically the Species at Risk grant is revenue or received by the Conservancy and the

[2:01:00] Voice 8: work is done through Islands Trust so the Conservancy pays for those costs and that's

[2:01:05] Voice 8: what's built up in the due to Islands Trust value. Asset retirement obligations was a new standard

[2:01:12] Voice 8: last year. There's two properties where there exists either remediation costs related to asbestos

[2:01:19] Voice 8: or demolition costs on removing a structure on a donated piece of property at the end of its

[2:01:26] Voice 8: agreement term or life. No significant change in that value year over year. So there's no new

[2:01:34] Voice 8: liabilities that have been identified. Primarily the change in cost between 2023 and 2024 is what's

[2:01:41] Voice 8: reflected on the statements. Lastly, the fund balances is the surpluses or everything that

[2:01:48] Voice 8: isn't previously committed by the Conservancy. There's a number of lines here that are consistent

[2:01:54] Voice 8: with previous years. So unrestricted is again the funds in the Opportunity Fund that do not have any

[2:02:02] Voice 8: restriction over how they're to be spent and that's balance is just over $100,000 at the end

[2:02:07] Voice 8: of the year. Investment in land is exactly the amount within the Capital Fund properties that

[2:02:14] Voice 8: that are owned.

[2:02:15] Voice 8: Similarly, restricted for endowment,

[2:02:18] Voice 8: again, relates to the Alton property.

[2:02:21] Voice 8: Externally restricted funds are those

[2:02:23] Voice 8: that are provided by donors

[2:02:26] Voice 8: and that are attached to a specific property.

[2:02:29] Voice 8: And that represented 423,000 at the end of the year.

[2:02:35] Voice 8: Those were the highlights

[2:02:36] Voice 8: of the statement of financial position.

[2:02:38] Voice 8: I'll just pause for any particular questions at this point.

[2:02:44] Voice 8: Okay, so the statement of operations,

[2:02:46] Voice 8: just in terms of some highlights here. Again, same four columns, same four funds. This shows

[2:02:52] Voice 8: the revenues and expenses for the fiscal 2024 year. In the capital fund, the $721,000, as I

[2:03:01] Voice 8: mentioned, is the donation of the Salt Spring Island property. So that represents a revenue

[2:03:06] Voice 8: transaction during the course of the year. Opportunity fund, the primary activity in this

[2:03:12] Voice 8: fund was a spending of the screech owl donation value and some expenses incurred there. And then

[2:03:21] Voice 8: the balance of the activity is within the restricted fund. The largest transaction here

[2:03:26] Voice 8: is the species at risk grant where there is revenue and expenses of the same amount and that

[2:03:34] Voice 8: $220,000 agrees to the maximum grant value in the multi-year agreement with ECCC during

[2:03:42] Voice 8: during 2024. Overall, surpluses in each of the funds, so the revenue did exceed expenses for the

[2:03:51] Voice 8: year. Most of the $761,000 represents a non-cash donation within the capital fund of $721,000.

[2:04:04] Voice 8: The next page shows the changes in fund balances. No new information here. This just shows the

[2:04:11] Voice 8: changes in the ending buckets of surpluses by fund and the only item here is the surplus

[2:04:19] Voice 8: for each of the funds in the year. There was no transfers between funds and that would be the

[2:04:23] Voice 8: additional information and purpose of this particular statement if there was more money

[2:04:28] Voice 8: moved from opportunity into restricted or vice versa that's what would be presented here but

[2:04:34] Voice 8: no transactions in 2024 other than surplus. And then the last numerical statement is a statement

[2:04:40] Voice 8: of cash flows and this shows sources and uses of cash. So you can see in the first section

[2:04:46] Voice 8: operating activities this is cash generated and paid from day-to-day activities and it generated

[2:04:53] Voice 8: cash of $40,000. So what that means is that the Conservancy was able to pay all of its bills as

[2:04:59] Voice 8: they came due and still had an additional $40,000 of cash that was added to the cash balance at

[2:05:07] Voice 8: year end. Investing activities is the second bucket with activity in it. And what this shows

[2:05:15] Voice 8: is that cash was used to purchase investments. So as mentioned, there was a bit higher return

[2:05:21] Voice 8: on some GICs and continuous activity in the MFA pooled funds. So the subtotal here is the amount

[2:05:29] Voice 8: of cash that was invested into longer term investments of $222,000. The notes to the

[2:05:37] Voice 8: the statements, I won't go through in a lot of detail. Note 1 to the financial statements is

[2:05:42] Voice 8: essentially identical to previous years. There's been no changes to the main accounting policies

[2:05:49] Voice 8: used in the preparation of the financial statements. What you'll see in note 1i on page 8

[2:05:56] Voice 8: is some discussion around new accounting policies. So the Conservancy did consider the impact of a

[2:06:03] Voice 8: new standard related to revenue recognition primarily the timing of revenue recognition

[2:06:08] Voice 8: as well as a new standard related to public private partnerships p3s in the construction

[2:06:14] Voice 8: of capital management did review the impact of both those standards and there was no impact to

[2:06:20] Voice 8: the conservancy that changed any of the numbers or standards that are being applied so evaluated but

[2:06:26] Voice 8: but no impact. Notes 2, 3, and 4, no significant activity in those notes, just provides more

[2:06:33] Voice 8: information about the financial statement line items, as well as the composition of asset

[2:06:39] Voice 8: retirement obligations. Note 4 shows the detailed list of land owned by the Conservancy, with the

[2:06:47] Voice 8: one addition during the year, Larmore Nature Reserve, Salt Spring Island, $721,000 on page 10.

[2:06:54] Voice 8: The next page shows the balance of the restricted funds and endowment funds. No particular changes on these two statements, just some spending primarily of the external funds. So that represents the externally restricted donations, so donor amounts that have been contributed to maintain each of the specific properties.

[2:07:24] Voice 8: properties. Note nine on the next page shows the costs that are incurred by Islands Trust

[2:07:35] Voice 8: that are not charged over to the Conservancy. So primarily the property management and

[2:07:41] Voice 8: administration costs are reported as expenses of Islands Trust and not within the Conservancy

[2:07:47] Voice 8: statements. Those were the highlights of the statements that I wanted to touch on and before

[2:07:55] Voice 8: just commenting on a couple items in the findings report again I'll just stop for any questions.

[2:08:05] Voice 8: Okay, great. Most of the content of the audit findings report, which is the second document in your package from QPMG, is the findings report. And the purpose of this document is just to give you a summary of our areas of focus, the results of our procedures, as well as the scope of our procedures.

[2:08:25] Voice 8: The first item I wanted to touch on is on page 7, materiality, and this provides some context as to the scope of the financial statement audit.

[2:08:36] Voice 8: So when we speak about having a clean opinion and not having any material errors, this is quantitatively what that means.

[2:08:47] Voice 8: We established a materiality of 12,000 for the fiscal 2024 audit, which is the same as previous years.

[2:08:54] Voice 8: And this particular slide was included in the Islands Trust Planning Report, but also wanted to just include it within this findings report for the Conservancy Board too.

[2:09:05] Voice 8: The audit standards require that we use a particular range for materiality.

[2:09:11] Voice 8: So we're permitted to apply between 0.5 and 3% of a benchmark in establishing materiality.

[2:09:19] Voice 8: Where an organization lies within that materiality range is dependent on a number of things, primarily driven by risk.

[2:09:27] Voice 8: Given the low history of audit adjustments arising, stability and staffing, and very stable operations, you'll see that 2.53% was the percentage of revenue applied for materiality.

[2:09:43] Voice 8: So when we step back and determine whether our audit report is qualified or unqualified, it's within the context of if there are unadjusted errors or potential errors in the statements more than $12,000.

[2:09:58] Voice 8: Because we drafted a clean opinion, that means we have not identified any uncorrected differences more than $12,000.

[2:10:06] Voice 8: Of course, we do perform our procedures at a much lower level of detail.

[2:10:10] Voice 8: so the last box the audit posting threshold is like our error tolerance threshold so when we're

[2:10:19] Voice 8: looking at things like the bank statements compared to the financial statements or the

[2:10:24] Voice 8: amount of revenues and expenses for the year if we find an error that's more than six hundred dollars

[2:10:30] Voice 8: we would suggest to management that that be adjusted in the statements before the financial

[2:10:35] Voice 8: financial statements come to the board for review and approval in the course of our audit work we

[2:10:41] Voice 8: did not find any audit differences more than 600 either adjusted or unadjusted on page nine of the

[2:10:52] Voice 8: statements I'll just touch on quickly a couple of the areas of focus primarily due to larger dollar

[2:10:57] Voice 8: values within these financial statements so the first relates to the donation of land the Larmor

[2:11:04] Voice 8: nature reserve and the reason we've identified this as just a topic is that it is a non-cash

[2:11:11] Voice 8: transaction so there was not actually any cash proceeds of $721,000 obtained and management had

[2:11:18] Voice 8: to estimate the fair value of that property when it became the legal owner of it. Our audit work

[2:11:25] Voice 8: did evaluate what management used to estimate the value of that property and then we also

[2:11:31] Voice 8: reviewed the documentation to ensure that title did actually transfer to the Conservancy.

[2:11:37] Voice 8: There was no audit adjustments or issues noted in our testing but because it's a large dollar value

[2:11:43] Voice 8: and a bit outside the day-to-day operations we wanted to share some highlights with the board.

[2:11:49] Voice 8: And then secondly the Species at Risk Grant is a multi-year grant with ECCC. The current year

[2:11:56] Voice 8: revenue, as noted in the statement review, was $220,000. Our work in this area involved

[2:12:03] Voice 8: reviewing the grant agreement itself, seeing that the $220,000 was collected in cash,

[2:12:11] Voice 8: and also looking at the expenses that were paid using that grant. We confirm eligibility and that

[2:12:19] Voice 8: they are appropriate based on the terms of the grant. Again, no particular issues or adjustments,

[2:12:25] Voice 8: but a large dollar value that we wanted to bring to your attention the rest of the findings report

[2:12:31] Voice 8: does include more detail as to our audit procedures and findings again no audit differences or errors

[2:12:38] Voice 8: that were noted but a little bit more detail as to what we do as part of the audit process

[2:12:44] Voice 8: looking at mostly supporting documentation from third parties there was no control deviations or

[2:12:52] Voice 8: observations that we noted in the audit. This is the next page. We are required to communicate to

[2:13:00] Voice 8: the Conservancy Board if there's any material or significant control deficiencies. So this would be

[2:13:06] Voice 8: areas where we feel there could be a large risk that an error in the financial statements would

[2:13:12] Voice 8: occur. We have not noted any of those issues during the course of our audit. I think those

[2:13:19] Voice 8: were the highlights I wanted to touch on in this document. There's a lot more material in terms of

[2:13:23] Voice 8: the appendices and some current developments around sustainability standards. But I think

[2:13:30] Voice 8: I'll leave it there and happy to address any questions and go into any further detail if

[2:13:34] Voice 8: you'd like me to. Lastly, I would like to thank the team, Kate, Julia, for all of their help in

[2:13:40] Voice 8: the audit process. Having no adjustments, corrected or uncorrected, is a really clean

[2:13:45] Voice 8: process and clean outcome. So I would like to thank them for all of their support in the audit

[2:13:50] Voice 8: a process.

[2:13:54] Trustee Smith: Thanks very much, Lenore. That was a great report. Good talk, but also very clear,

[2:13:59] Trustee Smith: easy to read report. That might be why you didn't get many questions because it was so well done.

[2:14:04] Trustee Smith: And again, thanks to the staff as well for helping you do that. It's just absolutely excellent. I

[2:14:09] Trustee Smith: don't have any questions, but we do have to make a decision on this to approve it. So I think

[2:14:15] Trustee Smith: is there anybody who wants to ask Lenore any questions? Trustee Yates, thanks.

[2:14:20] Trustee Smith: No,

[2:14:22] Voice 5: I always appreciate Lenore's presentations. They are so clear and concise. And I'm not

[2:14:30] Voice 5: generally a financial person, but I really understand your reports. And I'm so grateful

[2:14:36] Voice 5: for that. Thank you. And I'll make the motion.

[2:14:39] Trustee Smith: Thank you. Make the motion, please. Yes.

[2:14:42] Trustee Smith: I

[2:14:43] Voice 5: move that the Islands Trust Conservancy Board approve the audited financial statements for the

[2:14:50] Voice 5: 2023-24 fiscal year and refer the statements to islands trust council for information

[2:14:57] Trustee Smith: do i have a seconder trustee govro all those in favor raise your hand please

[2:15:03] Trustee Smith: and that is unanimous thank you fast agenda item and thank you very much again lenora for

[2:15:09] Trustee Smith: really excellent easy to read report for those of us who aren't financial experts thanks a lot

[2:15:15] Trustee Smith: up. Okay, I think we'll just move on in our agenda. We're

[2:15:20] Trustee Smith: running very late. It's 1222. I'm hoping that we can finish

[2:15:25] Trustee Smith: this, the open meeting by one o'clock so we can have lunch, but

[2:15:31] Trustee Smith: it may be a little bit past that we'll see how far we go. So the

[2:15:34] Trustee Smith: next item is, so we finished those recommendations, we've

[2:15:38] Trustee Smith: gone through them, we've deferred the one on the risk

[2:15:41] Trustee Smith: management plan till we get to that agenda item, which will be

[2:15:44] Trustee Smith: happening in a minute and remove the one number five on the um on the 10 trees and we'll discuss

[2:15:52] Trustee Smith: that we'll discuss the risk management policy and if we need something to replace that when we get

[2:15:58] Trustee Smith: to that agenda item so now we're moving on to 5.2.1 which is the regional conservation plan

[2:16:06] Trustee Smith: and can you pull that up i think that was on page 50 something is that right and i'll remind

[2:16:19] Trustee Smith: remind staff that we've already approved the extension to that recommendation to extend

[2:16:25] Trustee Smith: this to 2029. And I don't know who's going to speak to it, but I'll ask that you

[2:16:35] Trustee Smith: realize that we've already approved the extension and that we're probably all interested in the work

[2:16:40] Trustee Smith: plan and what's going to be happening between now and the end of this work plan. Is someone

[2:16:48] Trustee Smith: going to speak to it?

[2:16:49] Voice 14: Oh, sorry. That's probably me. It's Catherine.

[2:16:51] Trustee Smith: Can you all hear me?

[2:16:52] Voice 14: Yes. So I apologize. I'll start with an apology. I had myself all nicely settled in a spot in the

[2:16:58] Voice 14: woods and then got surrounded by a nature preschool and had to move on. So I'm walking

[2:17:05] Voice 14: in the woods at the moment and not settled as I had hoped to be. I apologize. So this is the work

[2:17:12] Voice 14: plan. It is largely dealing with the intent of this multi-year work plan is that because it's

[2:17:21] Voice 14: multi-year it is not only very ambitious but also quite high level and there are some

[2:17:29] Voice 14: more detailed action items in there but for the most part it's meant to lay out

[2:17:34] Voice 14: the broader goals for the next few years and then the idea is that staff as a team

[2:17:41] Voice 14: and with input from the board about the priorities would revisit on an annual

[2:17:45] Voice 14: or semi-annual basis to come up with the more precise timelines and

[2:17:54] Voice 14: measures of success and action items under those individual broader items. So I know it's a large

[2:18:00] Voice 14: spreadsheet. I think some of the key pieces of information, and this is not a surprise to the

[2:18:06] Voice 14: board, but many of these actions are constrained by factors outside of ITC's control. The capacity

[2:18:13] Voice 14: of the mapping team, the availability of software, that kind of approach or kind of item, which is

[2:18:21] Voice 14: why we decided to take the approach of the timelines and are not yet fully developed for

[2:18:27] Voice 14: this work plan because of those uncertainties. That was, I think, on the assumption that everyone's

[2:18:35] Voice 14: had a chance to at least glance through it. The goals and objectives, of course, are the same

[2:18:39] Voice 14: as the previous work plan and from the regional conservation plan so it was just the detailed

[2:18:46] Voice 14: action items within those and of course there have been some changes we have um several new staff

[2:18:52] Voice 14: positions and the new species at risk program since the original work plan and the uh was

[2:18:58] Voice 14: created and also um the trend the big transition to having monitoring of nature reserves and

[2:19:05] Voice 14: covenants in-house instead of done by contract has made big differences to, of course, the day-to-day

[2:19:13] Voice 14: but also the bigger picture action items of this work plan. So I think with that, I'll answer any

[2:19:20] Voice 14: questions. That was the overview I was hoping to give.

[2:19:24] Trustee Smith: That was excellent overview because we've

[2:19:27] Trustee Smith: all read it and an excellent report, really helpful. Maybe I'll open it up to questions from

[2:19:33] Trustee Smith: from the board first and I have a few questions myself and of course this did come up we've

[2:19:38] Trustee Smith: already approved I guess you weren't there because you're in the field um extending the

[2:19:42] Trustee Smith: date of the regional plan to oh

[2:19:44] Voice 14: yes no I was I was there for that yes oh good

[2:19:46] Trustee Smith: oh good okay thanks

[2:19:47] Trustee Smith: good any questions for Catherine from the board no oh uh trustee Elliot okay

[2:19:58] Trustee Elliott: um so under key

[2:20:01] Trustee Elliott: key considerations, the second to last bullet, and I know I'm always harping on reconciliation,

[2:20:08] Trustee Elliott: but what does staff need in terms of support for, you know, in terms of assistance, training,

[2:20:16] Trustee Elliott: support, and guidance in navigating many of the actions that require development?

[2:20:22] Trustee Elliott: So, you know, I'm leading to a point, which is, we've all heard broadly from the ministry to

[2:20:30] Trustee Elliott: to nations themselves, that considering our work in light of reconciliation

[2:20:35] Trustee Elliott: and considering how conservation work is done

[2:20:38] Trustee Elliott: and maybe the philosophy that underpins the work,

[2:20:43] Trustee Elliott: this needs to be a much deeper conversation.

[2:20:45] Trustee Elliott: And it's going to require that whoever's engaging in it understands

[2:20:52] Trustee Elliott: understands and has experience with cultural safety um you know and i and i'm not speaking

[2:21:01] Trustee Elliott: to staff or any current competencies or not it's just how do we ensure that going forward whether

[2:21:09] Trustee Elliott: staff or consultants are undertaking this work that those um engagements are happening in a

[2:21:17] Trustee Elliott: culturally safe way, or appropriate, and are going to really seek to understand from

[2:21:30] Trustee Elliott: nations' perspectives how the conservancy work should be done in their territories.

[2:21:40] Trustee Elliott: And this is a fundamentally different question than, would you give us feedback on the ITC plan?

[2:21:48] Trustee Elliott: The minister asked us to do some deep investigation and learning about what do nations think about conservation generally and how can we go forward in different ways.

[2:22:00] Trustee Elliott: And that's going to require some skills and cultural competency that I think we need to figure out how to resource and how to support staff or whoever is going to be undertaking this work.

[2:22:12] Trustee Elliott: So that's the first point that I wanted to ask questions about.

[2:22:17] Trustee Elliott: Have we done any thinking on that?

[2:22:21] Voice 13: Catherine, would you like me to respond to that?

[2:22:24] Voice 13: Sure.

[2:22:27] Voice 13: And feel free to chime in because I know there's, you've had conversations with staff around this as well.

[2:22:34] Voice 13: So ITC and Olive Island's Trust currently does have a sort of training plan for staff, both new and old in terms of ongoing training.

[2:22:44] Voice 13: Staff are required within the first year of their work with us to engage in training courses around reconciliation, particularly around residential schools and, oh, there's another one, and, oh yes, the history of First Nations in our area.

[2:23:04] Voice 13: And then staff are encouraged on an ongoing basis to do ongoing training.

[2:23:10] Voice 13: In the past, a lot of this ongoing training has been coordinated by our Senior Indigenous Relationships Advisor, and we have had a little bit of a gap there.

[2:23:21] Voice 13: So most of the training that staff have had in the interim has either been provided through external organizations or through the public service agency that does have several courses that are designed to help increase knowledge on how to build relationships.

[2:23:40] Voice 13: with First Nation because of DRIPA, essentially. In terms of the actual work that staff do,

[2:23:49] Voice 13: it actually percolates through all of the work we do. And staff are, you know, beginning to

[2:23:55] Voice 13: become more comfortable as their relationships build with nations. I will say that we do not

[2:24:00] Voice 13: have relationships with staff or members of, you know, all of the nations and the territories that

[2:24:07] Voice 13: we work so we're really starting on building where we do have um have contacts and places that we

[2:24:14] Voice 13: have things that we have done are things like bringing knowledge holders onto land with us

[2:24:18] Voice 13: particularly when we're doing activities that involve digging um sometimes when we know that

[2:24:25] Voice 13: we've got archaeological sites um so things like that and then in terms of working with nations

[2:24:32] Voice 13: uh the board did approve a policy recently around referrals out to first nations and making sure

[2:24:39] Voice 13: that we're following up on those referrals and we are um we are doing work in that area and i will

[2:24:46] Voice 13: say that we're not getting responses back all the time but i think we're getting responses back more

[2:24:52] Voice 13: than we were and it's allowing us to to at least have those conversations and build as we've been

[2:24:58] Voice 13: and trying to do those relationships.

[2:24:59] Voice 13: Hope that's answered the question.

[2:25:04] Trustee Smith: That's great.

[2:25:05] Trustee Smith: Thanks for that.

[2:25:06] Trustee Smith: Are there any other questions or just comments?

[2:25:12] Trustee Smith: I do have one, oh, I'm sorry, Trustee Yates.

[2:25:15] Voice 5: Yes, Councillor, where are you?

[2:25:18] Voice 5: I'm gonna put this down.

[2:25:20] Voice 14: I'm just at Mount Doug.

[2:25:21] Voice 14: I took my dog for a quick walk in our break

[2:25:23] Voice 14: and it was gone longer than I expected, that's all.

[2:25:28] Trustee Smith: okay any trustee i had one question um when i look at the the work plan i think it's

[2:25:35] Trustee Smith: it's really great the way you laid it out it's so easy to understand um is there any if if you

[2:25:41] Trustee Smith: were to have to be working on some other priorities is there anything in there that

[2:25:46] Trustee Smith: you think could be deferred like what would be your top um uh areas to defer like there's many

[2:25:53] Trustee Smith: any things that are incomplete, maybe they're not as important, or maybe, you know, they're just

[2:25:57] Trustee Smith: lowered down on the list. Is there anything that you could defer, say, over the next year

[2:26:02] Trustee Smith: to work on other areas?

[2:26:05] Voice 14: I think, well, I can let Kate speak to that as well. I think from the

[2:26:10] Voice 14: team's perspective, when we were building this, and by the way, Kate takes the credit for

[2:26:15] Voice 14: the structure. She's the one who developed the original one, worked from that framework. Staff

[2:26:22] Voice 14: Staff has felt, and I don't mean to exclude Kate from staff, I just mean the team, has felt that many of the activities, while they're core work or ongoing, should or could be suspended until those bigger pieces are in place.

[2:26:35] Voice 14: So until goal two has had more focus and until the policies have been, so I don't, I don't know what specific action items, but those are the ones that the board already discussed earlier this morning, I think, in

[2:26:51] Voice 14: a lot of ways.

[2:26:54] Voice 14: I couldn't

[2:26:55] Voice 13: yeah I was going to say I could interject there a lot of what gets captured

[2:26:59] Voice 13: in the regional conservation plan some of its special projects but a lot of it is the ongoing

[2:27:03] Voice 13: work programs of ITC staff and those are work plans that have been or work items that have

[2:27:09] Voice 13: been in place for a long time so I guess if the board wanted us to consider beyond what the scope

[2:27:15] Voice 13: is of the request for decision that we were discussing earlier you could ask the staff to

[2:27:21] Voice 13: go away and come back with recommendations on what to defer from this set of work um but a lot of

[2:27:30] Voice 13: what we're doing right now is kind of core to the work that um that is uh developed through

[2:27:37] Voice 13: the regional conservation plan and so departure from it would mean you know departing from

[2:27:44] Voice 13: what is a regular work program of itc yeah

[2:27:48] Trustee Smith: i don't think we need staff to go back and do that because

[2:27:50] Trustee Smith: Because I think staff has provided, I think the briefings for this meeting are really excellent, what you do, and, you know, there's always too much.

[2:27:58] Trustee Smith: And I was just wondering, just sort of, if you look at it, like I look at Goal 3, sort of incredible, we continue to secure and manage Island Trust Conservancy lands and covenants, but maybe we could defer, continue to secure for a year.

[2:28:16] Trustee Smith: like i had suggested that earlier we might not take any new lands we have to always manage what

[2:28:22] Trustee Smith: we have i don't think there's a way to i don't personally think there's a way to stop that but

[2:28:26] Trustee Smith: or would want to but i think we could not take on any new ones which would free up time because

[2:28:32] Trustee Smith: each one takes time so that's one possibility um some goals are just you know we have to do them

[2:28:42] Trustee Smith: that was the one that I saw as possibly coming off while we do some of the more strategic pieces. So

[2:28:49] Trustee Smith: I just was curious what Catherine had to say about that. Oh, Catherine, your hand's up. There

[2:28:54] Trustee Smith: you go.

[2:28:56] Voice 14: Yes, I was just going to add to that. And also in relation to the question of what we could

[2:29:02] Voice 14: draw up and looking at all of those activities, many of them are aspirational even now. So in

[2:29:09] Voice 14: So in goal three, so speaking to like taking on new properties, both by design with board direction over the last few years and also by lack of capacity, we have not been doing targeted outreach to recruit new properties.

[2:29:22] Voice 14: We've paused advertising the NAPTEP program.

[2:29:26] Voice 14: The covenant management and outreach specialist has not had time in the last several years to do a lot of focused outreach programs.

[2:29:34] Voice 14: So while those are listed in there, those are possibly obvious areas. They don't help to leave current capacity overload because we don't have the capacity to do them now. But to make sure that the board doesn't have the impression that we are doing everything that's on there. We simply can't. It's very ambitious.

[2:29:52] Voice 14: I

[2:29:52] Trustee Smith: saw that in the engagement plan and that was another. The engagement plan has a big outreach section as well, which we haven't discussed.

[2:30:00] Trustee Smith: yet and if we decide not to take on new properties and also given the minister's instructions on how

[2:30:06] Trustee Smith: difficult it will be for us to take on new properties uh we might want to also take that

[2:30:12] Trustee Smith: out of for the short term um engagement strategy as well so i'm thinking the same and i really

[2:30:18] Trustee Smith: appreciate that you said the aspirational aspect that there's some things we're not doing anyways

[2:30:22] Trustee Smith: ways we can't so thanks for that uh kate your hand is up please um

[2:30:27] Voice 13: i actually in some ways

[2:30:29] Voice 13: pausing acquisitions and covenants is a good thought in terms of freeing up some staff capacity

[2:30:35] Voice 13: one of the challenges with it and maybe katherine can add to this if she um has more detail but

[2:30:41] Voice 13: is that our negotiations when we start one of those processes are usually quite long

[2:30:46] Voice 13: And so pausing it now doesn't usually free up work time until the following year because of the timeframes that these things have in terms of working their way through.

[2:30:59] Voice 13: So, for example, the board at its March meeting just approved a covenant.

[2:31:03] Voice 13: So Catherine is is working on that and is just at the initial stages.

[2:31:08] Trustee Smith: Yes, I'm aware of that one. So but I don't think there's any other ones in the works.

[2:31:11] Trustee Smith: uh

[2:31:12] Voice 14: yep so i'm still working on i have three three active nap tap covenants right now and

[2:31:21] Voice 14: one acquisition and um so to kate's point i mean several years ago when the board agreed to

[2:31:29] Voice 14: pause new acquisitions so that we could focus on the climate project and other things

[2:31:34] Voice 14: that was great but it took me almost a year to get those other things off of my plate

[2:31:39] Voice 14: so there is that lag time having said that I don't know about any incoming applications I

[2:31:45] Voice 14: haven't had conversations with anyone who's I think imminent but they do just pop up sometimes

[2:31:50] Voice 14: we might get six applications next week but then it'd be

[2:31:53] Voice 14: exciting which would be very exciting by

[2:31:54] Voice 14: the way it

[2:31:55] Trustee Smith: would be exciting but also not exciting if we don't have the capacity to deal with them

[2:32:00] Trustee Smith: for a year or something you can lose opportunities but we might have to make that decision

[2:32:04] Trustee Smith: so when you say there's no incoming applications that's great to know you said there's one

[2:32:08] Trustee Smith: acquisition is that very far ahead we've um the

[2:32:12] Voice 14: board's familiar with that one it's an in-camera

[2:32:14] Voice 14: one so i don't want to discuss it here but the board does know about it okay

[2:32:19] Trustee Smith: okay hey that was

[2:32:21] Trustee Smith: great any other questions oh trustee elliot you have another one sorry yeah

[2:32:26] Trustee Elliott: um so i was a little

[2:32:29] Trustee Elliott: puzzled because um to me this table is amazing but it represents not a prioritization or a plan

[2:32:38] Trustee Elliott: And I understand the annual plans would be coming, and that is still to be done.

[2:32:44] Trustee Elliott: There's a lot of change that staff and everyone is going through.

[2:32:51] Trustee Elliott: I guess I wanted to know, at this point, do you want priorities from the board so that staff can go away and make a more structured annual plan?

[2:33:05] Trustee Elliott: um secondly have you looked at the corporate planning process that trust council is undertaking

[2:33:12] Trustee Elliott: um i you know we're different bodies but this is almost a parallel process where we look at

[2:33:21] Trustee Elliott: our uh strategic priorities of trust council coming under a corporate plan which then

[2:33:29] Trustee Elliott: Then ties together the financial and strategic elements, which then flows into departmental plans and then resource allocation.

[2:33:42] Trustee Elliott: And so what I see here is this is kind of messy.

[2:33:46] Trustee Elliott: I know you've done a lot of work, but it's like everything is still at the top of the pile.

[2:33:51] Trustee Elliott: What are you going to tackle first?

[2:33:52] Trustee Elliott: First, do you want direction from the board on priorities or do you have a good idea of what that should what that will look like?

[2:34:00] Trustee Elliott: And then the second question. So maybe I'll just pause there

[2:34:06] Voice 4: for

[2:34:07] Trustee Smith: that question.

[2:34:09] Trustee Smith: Tell me, maybe you should finish, actually, because I think you're in a thought. So I think it'd be good to finish.

[2:34:17] Trustee Smith: No. OK,

[2:34:21] Trustee Smith: I see that Kate wants to

[2:34:22] Voice 14: reply, so I can. Oh, sorry.

[2:34:23] Voice 4: Go ahead. Go for it.

[2:34:24] Voice 14: it. I was just going to say, one thing that it is important for the board to know, we do have

[2:34:29] Voice 14: timelines associated with those tasks. We just didn't put those in there for you. We were trying

[2:34:35] Voice 14: to keep it a bit cleaner. So it is not quite the hodgepodge that it looks like, although it does

[2:34:43] Voice 14: need some help and prioritization. And with that, I'll pass it over to Kate.

[2:34:48] Voice 13: Yeah, I guess part of

[2:34:50] Voice 13: of this is coming from the way ITC has typically done business and of course we can we can always

[2:34:57] Voice 13: look at revisiting it but typically the way what this work program shows is what staff have come

[2:35:03] Voice 13: up with in terms of the work program to carry out directions from the board in terms of the goals

[2:35:07] Voice 13: and objectives that you've set through the regional conservation plan so usually what we do is we ask

[2:35:13] Voice 13: for approval of the regional conservation plan where there are goals and objectives that are set

[2:35:18] Voice 13: by the board but this piece is actually a work program designed by staff to meet those needs

[2:35:23] Voice 13: and we bring it to the board more for input and that's why you see it as a briefing note rather

[2:35:28] Voice 13: than a request for decision because we're not really asking you to necessarily weigh in on every

[2:35:33] Voice 13: single work item that we have on our list of to-dos it's more if you see something glaring

[2:35:39] Voice 13: that is is missing or something that you really don't want us to do we take input on that but

[2:35:44] Voice 13: But essentially, this is how staff are meeting your goals that you've set in your regional

[2:35:50] Voice 13: conservation plan.

[2:35:52] Voice 13: And yes, I guess I will say, Catherine did clarify, we do have timelines associated with

[2:35:58] Voice 13: these, and therefore they're kind of prioritized.

[2:36:00] Voice 13: And the timeline that you should be aware of is that these are anticipated to complete

[2:36:05] Voice 13: in the term of the regional conservation plan.

[2:36:09] Voice 13: And they have delegated staff members associated with them as well.

[2:36:12] Voice 13: but

[2:36:14] Trustee Smith: when you say in the term you're in the term of till 2029 that's correct yeah

[2:36:19] Voice 13: and but you what

[2:36:21] Voice 13: you're not seeing here is which ones we're doing next year versus which ones we're doing in the

[2:36:25] Voice 13: final year

[2:36:26] Trustee Elliott: okay i'll just say

[2:36:27] Trustee Elliott: exactly so that's exactly my point is i understand you don't want

[2:36:32] Trustee Elliott: to report back to the board on every single item there has to be agency for staff to complete these

[2:36:38] Trustee Elliott: these tasks but in the reporting back there's there is such a there is not an understanding

[2:36:46] Trustee Elliott: of basically what you're undertaking and where those projects fit and how they're prioritized

[2:36:51] Trustee Elliott: and so it is hard to make decisions and go forward to trust council for budget and all of

[2:36:58] Trustee Elliott: these things because it's it's still a mystery to me after two years how this organization

[2:37:04] Trustee Elliott: prioritizes the work and where the time is spent so i think we are going to have to do some

[2:37:12] Trustee Elliott: organization uh in terms of the prioritization and reporting back out for the public as well

[2:37:23] Trustee Elliott: and this will help with transparency for the conservancy more broadly it i i'm not that i

[2:37:30] Trustee Elliott: I would want work plans as staff, you know, you get into the minutia of it.

[2:37:36] Trustee Elliott: I'm not talking about that level, but I think there's a lack of understanding of the core work of the conservancy.

[2:37:44] Trustee Elliott: And it's partly because even I, as a board member, don't understand how the work is prioritized.

[2:37:51] Trustee Elliott: And it's so that's going to be challenging to to communicate.

[2:37:54] Trustee Elliott: So the second piece is, can we think of some communication messages for the public as we have essentially stopped accepting donations of land or putting NAPTEP covenants on for the sake of other more critical work that we need to do?

[2:38:18] Trustee Elliott: There needs to be some public messaging and communications about that. That's a huge element that the Conservancy, we need to address it. There's just no way we can go forward without some public messaging. So that was my second thought to a communication plan.

[2:38:39] Trustee Elliott: on

[2:38:41] Trustee Smith: so i don't think we've made a decision that we're not going to go forward on any new acquisitions

[2:38:46] Trustee Smith: but maybe we need to do that in this agenda item if that's the way we want to go and secondly um i

[2:38:53] Trustee Smith: think you make a really good point that if we decide that we have to go uh we have to communicate

[2:38:58] Trustee Smith: it and we are going to be talking about we have right before is actually the um communication

[2:39:02] Trustee Smith: communication, what's it called? The engagement strategy. And it has outreach in it. And I think

[2:39:12] Trustee Smith: in that, we might want to prioritize how we communicate the decisions that we've made in

[2:39:18] Trustee Smith: this meeting, actually, where we're prioritizing. I think it's super important. Kate, do you want

[2:39:23] Trustee Smith: to go speak? You don't want

[2:39:26] Trustee Smith: to speak? Your hand

[2:39:28] Voice 13: is up. I'll take the leftover hand from a previous

[2:39:30] Voice 13: moment yeah

[2:39:32] Trustee Smith: thanks for that toby so um do you think we can put that do you want to do you want

[2:39:37] Trustee Smith: to deal with that and emotion now or do you want that to be part of the engagement strategy motion

[2:39:43] Trustee Smith: that's what i'm asking like we could have a map motion now first uh if we are going to decide to

[2:39:51] Trustee Smith: um defer any new obviously what's ongoing we're not going to be able to stop but

[2:39:58] Trustee Smith: But new acquisitions, new NAPTEPs, until we catch up with some of our other work.

[2:40:05] Trustee Smith: I don't know if we can put a date on that.

[2:40:06] Trustee Smith: We would have to have a motion for that.

[2:40:08] Trustee Smith: And this would be a good place because it is a work plan place.

[2:40:13] Trustee Smith: And then if we do that, there would have to be another motion that relates to communicating that decision to the public.

[2:40:19] Trustee Smith: and we can have a motion here and we can then uh just uh make sure it's incorporated into the

[2:40:28] Trustee Smith: engagement strategy when we get there so would that work for people should we propose a motion

[2:40:33] Trustee Smith: we've talked about it several times now about um which goal was that again goal is it goal three

[2:40:40] Trustee Smith: where the one about acquiring new properties yes i

[2:40:49] Trustee Elliott: i just i'm sorry chair i'm still failing

[2:40:51] Trustee Elliott: to understand how this is a high level overview if we can't even identify the priorities that

[2:40:55] Trustee Elliott: we're going to be working on in the next year so i still do not understand how this work plan

[2:41:03] Trustee Elliott: first has been prioritized because it's not clear from this document secondly how can we translate

[2:41:10] Trustee Elliott: that to um you know our new framework for the work going forward we need to have a clear idea of that

[2:41:19] Trustee Elliott: so we can communicate that to people. So if I'm missing something, please let me know. I just

[2:41:24] Trustee Elliott: don't see how this is a work plan that spans three years. What are you going to be working

[2:41:29] Trustee Elliott: on immediately? Are you going to come back to the board with an annual report and a plan?

[2:41:37] Trustee Elliott: This just isn't clear from this long list of essentially everything's a priority. So

[2:41:44] Trustee Elliott: So I'm just not clear.

[2:41:50] Trustee Smith: I'll let Kate speak to that.

[2:41:51] Trustee Smith: Then I would like to speak to it too.

[2:41:53] Trustee Smith: But Kate, go ahead.

[2:41:55] Voice 13: So typically the way we report out

[2:41:57] Voice 13: is at the end of our work plans.

[2:41:59] Voice 13: We tell you where we've gotten to with those.

[2:42:02] Voice 13: And so the reporting out usually happens

[2:42:04] Voice 13: or was planned to happen every three years.

[2:42:07] Voice 13: And the way we're currently,

[2:42:09] Voice 13: we currently have this set up.

[2:42:11] Voice 13: We had largely delayed because of the pandemic

[2:42:13] Voice 13: and staffing changes.

[2:42:15] Voice 13: We had a report at the end of five years, which is included in your board package in terms of what got done in those five years.

[2:42:22] Voice 13: This is a work plan, like I said, with with timelines attached.

[2:42:27] Voice 13: And so and so staff have prioritized it.

[2:42:32] Voice 13: If you have particular items in here that you want us to particularly prioritize, we can take that feedback.

[2:42:38] Voice 13: We could bring it back to the board at its next meeting with those timelines so that you're aware of them.

[2:42:45] Voice 13: And the way you would hear back about where we're at is at the end of our, Catherine,

[2:42:50] Voice 13: remind me, is it in 2027 or 2028, we would bring back a report on what the status is

[2:42:55] Voice 13: of these items?

[2:42:59] Trustee Smith: It's maybe 2028.

[2:43:01] Voice 14: Yeah.

[2:43:02] Trustee Smith: Yeah.

[2:43:03] Trustee Smith: So, I mean, I think what Toby's raising are really good points.

[2:43:05] Trustee Smith: I also am a bit confused about how, and I'm the chair, how we're prioritizing work.

[2:43:12] Trustee Smith: so I believe you that you're prioritizing it and I believe you that you have timelines it's just

[2:43:17] Trustee Smith: that we don't see that but I don't think that it's our job to prioritize every tiny item of what you

[2:43:24] Trustee Smith: do and how you do it I think it's our job to prioritize the higher level goals what do we

[2:43:29] Trustee Smith: want you to really do as very important right now and what can be done later so we could do that

[2:43:38] Trustee Smith: that prioritizing now like obviously is that what you think oh sorry somebody said something yes

[2:43:44] Trustee Elliott: that that's that is exactly it it's when i look through this list um 1.5 seek opportunities to

[2:43:52] Trustee Elliott: provide information to landholders to support voluntary conservation initiatives if the plan

[2:43:57] Trustee Elliott: is not to seek additional properties to put covenants on you know for the next year then

[2:44:05] Trustee Elliott: And pretty much that's not going to happen.

[2:44:07] Trustee Elliott: Everything in goal one, to communicate with the public about how to protect and preserve

[2:44:15] Trustee Elliott: property through a mechanism, through securement with the Conservancy, that's not going to

[2:44:22] Trustee Elliott: get done.

[2:44:23] Trustee Elliott: So it's not a priority, and we have to communicate that to the public, and the board has to be

[2:44:28] Trustee Elliott: behind that.

[2:44:29] Trustee Elliott: If our goal number two, strengthening relationships with First Nations, is the only thing we're

[2:44:34] Trustee Elliott: going to do in the next year, then we need to understand that and be on board. There has to

[2:44:39] Trustee Elliott: be alignment between staff and the board so that we can communicate that. And there isn't an

[2:44:43] Trustee Elliott: expectation that people are going to still come forward and say, I want to put a NAPTEP covenant

[2:44:49] Trustee Elliott: on my property. And then what are we going to reissue a new letter saying we're not doing that

[2:44:55] Trustee Elliott: that work for the next two years like help me understand how to to to make this work in a way

[2:45:06] Trustee Elliott: that is transparent clear for the public and for the board because the more we explain it the less

[2:45:13] Trustee Elliott: I understand what this plan is actually about and reporting out after three years I think is just

[2:45:20] Trustee Elliott: just not that is not a a measure of of reporting i i don't understand how that process um could be

[2:45:32] Trustee Elliott: supported by a board like what if we need to get you more resources like how sorry i'm letting my

[2:45:40] Trustee Elliott: frustration out okay i'll stop okay

[2:45:43] Trustee Smith: now i i think we've got the message i think it's very good i

[2:45:45] Trustee Smith: I think that we could, first of all, I want to tell people that it is 10 to 1.

[2:45:51] Trustee Smith: I'm hoping you'll go to 1.30 before lunch.

[2:45:53] Trustee Smith: Is there any reason we can't do that?

[2:45:57] Trustee Smith: Is there anybody who absolutely can't go to 1.30 before lunch and then at lunch?

[2:46:03] Trustee Smith: I can't see all the staff.

[2:46:05] Trustee Smith: Is everybody okay with that?

[2:46:08] Trustee Smith: Okay, I'm sure they are.

[2:46:09] Trustee Smith: Okay, so then I will suggest, though, that you don't have that many goals.

[2:46:14] Trustee Smith: I don't want to go through all the details, the sub points,

[2:46:16] Trustee Smith: But I do think we should be prioritizing these goals now.

[2:46:20] Trustee Smith: I think that's what you're asking, Toby.

[2:46:23] Trustee Smith: You said you agreed with that.

[2:46:26] Trustee Smith: Yeah, pretty

[2:46:27] Trustee Elliott: much the large buckets that we're devoting our time and our resources towards

[2:46:30] Trustee Elliott: so that the board can get an alignment and we can support that.

[2:46:34] Trustee Elliott: Yeah.

[2:46:34] Trustee Smith: And we should also, I think, in a motion, ask for a report back on how we've done on

[2:46:40] Trustee Smith: that because when we report for transparency to the community, we want to show that we're

[2:46:46] Trustee Smith: We're not stopping all these initiatives.

[2:46:49] Trustee Smith: We're just deferring them to get some of the other work out of the way.

[2:46:53] Trustee Smith: And I think we should, well, since, like, it's a bit awkward because Kate's leaving,

[2:46:57] Trustee Smith: someone's coming in temporarily, and then another person is coming, possibly temporarily.

[2:47:02] Trustee Smith: We should really talk about how we do work planning in a way that is more transparent

[2:47:08] Trustee Smith: to the board.

[2:47:10] Trustee Smith: Nobody wants to get into the weeds.

[2:47:11] Trustee Smith: but so I would suggest unless I'll just take a hand if there's anybody who disagrees that we

[2:47:18] Trustee Smith: look at each goal and how many goals are there like five I think um there

[2:47:25] Voice 13: are four goals and

[2:47:27] Voice 13: several uh objectives associated with each of those yeah

[2:47:31] Trustee Smith: so what I would suggest is that we

[2:47:33] Trustee Smith: we start with the four goals right now and we as a board discuss which of those goals we think are

[2:47:40] Trustee Smith: are most important to do over the next year I'll say a year this is a work plan and it's a multi-year

[2:47:48] Trustee Smith: work plan but let's talk about over the next year so if people are comfortable with that maybe you'll

[2:47:55] Trustee Smith: indulge me for a minute and we'll just start with bowl one there's only four of them and it's

[2:48:00] Trustee Smith: identify investigate and communicate about important natural areas to generate action on

[2:48:06] Trustee Smith: conservation priorities so we have like quite a few items under that some are complete some

[2:48:12] Trustee Smith: are in progress some of them relate to data which we've already talked about

[2:48:20] Trustee Smith: importance of better data management etc but can we just see if we were going to rank these one to

[2:48:27] Trustee Smith: four with this goal the overall goal i'm not saying each item in it but the overall goal

[2:48:34] Trustee Smith: goal would that be ranked as one two three or four let's just try this and see if it will help us to

[2:48:41] Trustee Smith: provide at least some prioritization so you know this is so this is the first one this is

[2:48:48] Trustee Smith: investigating new areas um and to me this would probably be a three for me when i think of the

[2:48:59] Trustee Smith: other ones that were what we're looking at maybe i could get instead of having this here we could

[2:49:03] Trustee Smith: have something on the screen that just says the four goals so people can see what the four goals

[2:49:08] Trustee Smith: are with the high levels okay that would be helpful trustee yates

[2:49:14] Voice 5: so it doesn't say about

[2:49:18] Voice 5: new areas although when you see the word identify then you think oh we must be talking about new

[2:49:26] Voice 5: areas but if we're talking about areas that we're already dealing with it is important to

[2:49:33] Voice 5: communicate and it is important to that's

[2:49:36] Voice 14: under goal three trustee yates goal one is around

[2:49:39] Voice 14: conservation planning and acquiring the mapping data and the analysis around identifying the

[2:49:45] Voice 14: priority landowners or priority projects and and

[2:49:49] Voice 14: so the flow that comes out of that way it is a bit

[2:49:52] Voice 14: confusing that way yeah

[2:49:53] Voice 5: you're right it is under three so thank you for that

[2:49:56] Trustee Smith: so if you maybe if we

[2:49:59] Trustee Smith: had the four up there it would be easier to have this conversation but um i'll continue the

[2:50:04] Trustee Smith: conversation while kate or whoever's doing i know it's hard not having corlin here the master of

[2:50:10] Trustee Smith: uh getting things up uh kate your hand is up yeah

[2:50:14] Voice 13: i'm just wondering this exercise is very

[2:50:17] Voice 13: difficult to do because all of these things are they're not one offs they're they're a web yes

[2:50:23] Voice 13: For example, the information collection informs the conservation of properties and management of properties. The communication piece that happens as a part of building a strong organization flows out of information that we gather or properties that we're looking at managing.

[2:50:41] Voice 13: So, I'm just trying to think of a way to help the board understand, like you, the, I suppose the priority setting is something that we do annually and was actually part of the RFD that is in section 5.1.1, where the board is highlighting your priorities and we use that type of information to inform how we carry out the regional conservation plan.

[2:51:11] Voice 13: I'm just not, I'm not trying to dissuade the board from doing this, but I'm wondering how

[2:51:17] Voice 13: helpful it will be for staff. I think what you could say is things like reconciliation is a

[2:51:22] Voice 13: priority for us, prioritize First Nations engagement. And then you might from there

[2:51:30] Voice 13: develop resolutions that say, look, until we have better relationships with First Nations,

[2:51:36] Voice 13: or until we've gone through the ITC plan development,

[2:51:39] Voice 13: we will not be taking on new acquisitions.

[2:51:41] Voice 13: We will not be doing new property management plans.

[2:51:44] Voice 13: You know, those types of things could flow

[2:51:46] Voice 13: from that kind of prioritization,

[2:51:48] Voice 13: but I would hesitate to go through each of these goals

[2:51:51] Voice 13: one by one because they really do, they are mesh.

[2:51:58] Trustee Smith: Yeah, it's very hard, I guess, you know,

[2:52:01] Trustee Smith: I can see all the work you're doing,

[2:52:03] Trustee Smith: but I don't see it in an integrate.

[2:52:07] Trustee Smith: I think Toby's raised some good questions.

[2:52:09] Trustee Smith: Well, to me, I think it's not very different what you've said. Like when I look at the goals, it doesn't mean, you know, you'll look at all the little each action in there. And you'll say, yeah, we could still do that, even if, say, this goal is not a priority, because it relates to the goals that are priority.

[2:52:28] Trustee Smith: I mean, we're stuck with the regional conservation plan, we've agreed to extend it another two years, so I'm not sure how else we can do that and feel that we've been heard or that we have transparency unless we do prioritize these goals, but I can be wrong too.

[2:52:48] Trustee Smith: Director Frater, please.

[2:52:50] Trustee Smith: these?

[2:52:52] Voice 7: The one element I would add is the one that Trustee Elliott referred to is that we have

[2:52:56] Voice 7: corporate planning coming, which will result in a whole lot of new templates and ways of reporting

[2:53:01] Voice 7: that will be provided to staff. We have not, there's been no reporting out to the general staff

[2:53:06] Voice 7: yet about what's going on in that process or what those templates are going to look like.

[2:53:10] Voice 7: So I would encourage the board not to go too, too far down this road in terms of requesting

[2:53:14] Voice 7: different ways of reporting, because I think we're about to receive that from the work that

[2:53:18] Voice 7: that financial planning committee

[2:53:19] Voice 7: and the working group are doing.

[2:53:20] Voice 7: So I've just put that on the table

[2:53:22] Voice 7: that you're receiving sort of our reporting mechanisms

[2:53:25] Voice 7: as of now, reflecting that we had tried to lessen it

[2:53:29] Voice 7: for administrative burden reasons,

[2:53:31] Voice 7: but there are about to be a whole new suite

[2:53:35] Voice 7: of ways of reporting out on work planning

[2:53:37] Voice 7: and tying it back into fiscal budgeting measures

[2:53:40] Voice 7: in the near future.

[2:53:41] Voice 7: So I'll just remind you of that

[2:53:42] Voice 7: as you look at this prioritization exercise.

[2:53:45] Voice 7: exercise well

[2:53:46] Trustee Smith: i really think um with all due respect that if you had the four goals up there

[2:53:52] Trustee Smith: when i look at them they're very high level but i think we have already in our mind prioritize those

[2:53:57] Trustee Smith: and that would help i think it would help trustee elliot yeah

[2:54:04] Trustee Elliott: thank you yes i do think that um

[2:54:09] Trustee Elliott: pretty much what Kate Emming said earlier, one simple decision could be to prioritize

[2:54:18] Trustee Elliott: work on the regional conservation plan or that the board directs staff to prioritize work

[2:54:23] Trustee Elliott: in the regional conservation plan related to First Nations engagement. And then secondly,

[2:54:31] Trustee Elliott: Maybe updating mapping tools or whatever is in goal one, because it's related to understanding more deeply the properties that we have, how we're going to engage with partners, data sharing, if I'm understanding it correctly.

[2:54:49] Trustee Elliott: And I think that's critical work. And then we can communicate with stakeholders and members of the public, develop communication materials to convey that. So I just don't want to see the conservancy floundering, honestly, without a communication, a solid communication framework.

[2:55:12] Trustee Elliott: framework and politically you need the backing of the board for these decisions we need the public

[2:55:19] Trustee Elliott: to understand why we would pause on um securement of new properties it's because we're working on

[2:55:25] Trustee Elliott: these two priorities so i would suggest that you know goal two and maybe goal one and leave it to

[2:55:32] Trustee Elliott: your discretion. Goal four seems like it's an ongoing piece with, you know, new staffing and

[2:55:43] Trustee Elliott: that's, you know, I don't want to micromanage that, but just some broad messaging about why

[2:55:49] Trustee Elliott: we'd be working on these, you know, the tools for mapping and relationships with First Nations

[2:55:56] Trustee Elliott: in order to establish a strong base so that we can you know acquire more properties

[2:56:03] Trustee Elliott: i think that's just that's the only thing that's missing from me i don't want to micromanage your

[2:56:08] Trustee Elliott: list okay

[2:56:12] Trustee Smith: well that's not very different than what i was suggesting so there we go um i it's

[2:56:17] Trustee Smith: yes if we communicate what our first priorities are and we um i think we have to say what

[2:56:26] Trustee Smith: we're putting on hold as well for communication because I think if we are

[2:56:31] Trustee Smith: prior if we are not going to take on new properties for a time being in order

[2:56:37] Trustee Smith: that's we can get these other things done I think that's part of what we have

[2:56:40] Trustee Smith: to communicate so maybe I'll suggest a motion and unless there's other further

[2:56:45] Trustee Smith: discussion before that and then we can see if we can go this go with that so

[2:56:52] Trustee Smith: So the ITC board requests that staff prioritize Goal 2 related to strengthening our relationships with First Nations

[2:57:13] Trustee Smith: and components of Goal 1 related to better information

[2:57:36] Trustee Smith: and management of the areas we have.

[2:57:41] Trustee Smith: I think that covers data management,

[2:57:45] Trustee Smith: better um related to we're just don't say better related to um information knowledge information

[2:57:57] Trustee Smith: and data knowledge information and data management around of um conservation priorities

[2:58:15] Trustee Smith: or of our our our holdings how about of our holdings or of our protected areas

[2:58:26] Trustee Elliott: Just ITC properties.

[2:58:29] Trustee Smith: Oh, ITC properties, yeah, okay.

[2:58:31] Trustee Smith: I just want to look at it again.

[2:58:33] Trustee Smith: Yeah, that's great.

[2:58:34] Trustee Smith: The request that staff prioritize Goal 2 of the region related to strengthening relationships with First Nations and components of Goal 1 related to knowledge, information, and data management.

[2:58:44] Trustee Smith: I put knowledge there because I think this idea of multiple knowledge, multiple ways of knowing is very important, relates to Goal 2 as well.

[2:58:54] Trustee Smith: Oh, Trustee Yates, just saw your hand up.

[2:58:57] Trustee Smith: Sorry,

[2:58:57] Voice 5: I was just going to second that motion.

[2:59:00] Trustee Smith: Okay, so I guess, I guess I've read the motion.

[2:59:04] Trustee Smith: You seconded it.

[2:59:06] Trustee Smith: Any further discussion on this motion?

[2:59:10] Trustee Smith: Trustee Elliott?

[2:59:13] Trustee Elliott: Yes, and I would say, because I know I sounded critical,

[2:59:18] Trustee Elliott: that I fully support staff's prioritization matrix.

[2:59:23] Trustee Elliott: This is so that the board can support the conservancy politically,

[2:59:28] Trustee Elliott: and we can now direct you to make communications materials so that would

[2:59:33] Trustee Elliott: be my second motion after we've finished with this one so thank you for the work

[2:59:39] Trustee Elliott: and I totally support this motion

[2:59:41] Trustee Smith: Catherine that's good to have your hand

[2:59:44] Trustee Smith: up there because does this help you

[2:59:47] Voice 14: I just I'm sorry my connection cut out for

[2:59:53] Voice 14: a while so I might have missed discussion on this I just think it's

[2:59:56] Voice 14: it's important to mention that goal three,

[2:59:58] Voice 14: management and.

[3:00:00] Voice 14: monitoring, and stewardship and restoration.

[3:00:04] Voice 14: So I just wanted to make sure that everyone's fully aware of that

[3:00:09] Voice 14: when suggesting that we focus only on, or not only,

[3:00:12] Voice 14: but that we prioritize goals two and the information pieces of goal one.

[3:00:18] Trustee Smith: I, yes, I don't think we're asking you to do nothing else

[3:00:23] Trustee Smith: that's in here in terms of the details.

[3:00:26] Trustee Smith: We're telling you what the priorities are.

[3:00:28] Trustee Smith: and if you look at that you'll think of the prior I mean yeah so I did recognize that too

[3:00:34] Trustee Smith: but do

[3:00:36] Voice 14: you think we

[3:00:36] Trustee Smith: need to add something on that I think it

[3:00:41] Voice 14: just depends on how how directly we

[3:00:44] Voice 14: need to interpret the uh the motion or the resolution uh

[3:00:52] Trustee Smith: Kate

[3:00:52] Voice 13: your hands up yeah the one

[3:00:56] Voice 13: one component that I'm that I think we would struggle in terms of managing is the conversation

[3:01:02] Voice 13: around acquisition of new conservation or protected areas so covenants and acquisitions

[3:01:10] Voice 13: um is the board deprioritizing that through this resolution and I just want to make sure that

[3:01:17] Voice 13: that's clear to staff I'd

[3:01:20] Trustee Smith: like to have a second resolution that relates specifically to that so

[3:01:23] Trustee Smith: So here's what we're prioritizing.

[3:01:24] Trustee Smith: Here's what we're, I don't know if I'd use the word deprioritizing, but here's what we're

[3:01:28] Trustee Smith: not going to do.

[3:01:29] Trustee Smith: Because I'm quite sensitive that you always have to have that.

[3:01:32] Trustee Smith: And I think Trustee Elliott also has another related motion.

[3:01:36] Trustee Smith: Should we have this as A, B, and C or separate motions?

[3:01:44] Trustee Smith: Maybe we should put all three up, put them all up and then vote on them one at a time

[3:01:48] Trustee Smith: so we see the whole package.

[3:01:50] Trustee Smith: Would that be better?

[3:01:51] Voice 13: Yeah, I would suggest that you make them separate motions.

[3:01:53] Voice 13: but if you want to look at them all at the same time that makes sense too okay

[3:01:57] Trustee Smith: um so i would say

[3:01:58] Trustee Smith: for the next one it said the islands trust conservative conservancy board requests that

[3:02:03] Trustee Smith: staff um uh defer new acquisitions um until the priorities have been achieved and trustee let's

[3:02:27] Trustee Smith: get that up and then you might want to change that and i know you have another one until the

[3:02:30] Trustee Smith: priorities have been achieved okay trustee elliott

[3:02:38] Trustee Elliott: trustee elliott thank you chair um my coming

[3:02:41] Trustee Elliott: through my internet keeps coming and going so perhaps to address um staff martel's um question

[3:02:49] Trustee Elliott: about the routine annual work and property management um should we include or have a

[3:03:00] Trustee Elliott: second motion that routine annual work which includes administrative property management

[3:03:06] Trustee Elliott: communications fund development strategic planning should continue but not land securement

[3:03:15] Trustee Elliott: so that it's on page two and three sort of going back to the oh

[3:03:28] Trustee Smith: i've lost trustee elliot does

[3:03:30] Trustee Smith: Has anybody else lost her?

[3:03:32] Voice 4: Yeah.

[3:03:34] Trustee Smith: Okay, she'll come back in a minute, I guess.

[3:03:42] Trustee Smith: Can I maybe just make an amendment to number one with,

[3:03:45] Trustee Smith: Trustee Elliot, are you back?

[3:03:49] Trustee Smith: I'll make an amendment I think is what she is suggesting

[3:03:52] Trustee Smith: to the first one.

[3:03:53] Trustee Smith: You have after First Nations comma,

[3:03:58] Trustee Smith: then take out the and components of goal one

[3:04:01] Trustee Smith: related to knowledge, information and data management

[3:04:04] Trustee Smith: of ITC properties.

[3:04:05] Trustee Smith: properties and then after the end and components of goal three related to ongoing management of

[3:04:18] Trustee Smith: our current properties of management of our holdings we

[3:04:29] Voice 13: usually use protected

[3:04:30] Trustee Smith: areas okay

[3:04:31] Trustee Smith: of our protected areas okay so then you can okay data management management comma you could take

[3:04:36] Trustee Smith: out the protected areas above there because it's at the end right so

[3:04:43] Voice 13: sorry where are you looking

[3:04:45] Voice 13: chair so

[3:04:46] Trustee Smith: information and data management okay you've got components of goal one related to

[3:04:53] Trustee Smith: comma components uh and components of goal three related to ongoing management of it

[3:05:00] Trustee Smith: it's uh it's all about protected areas right and components

[3:05:05] Trustee Smith: of goal three related to ongoing

[3:05:07] Trustee Smith: ongoing management of ITC protected areas. Does that work? Or did we need the protected areas

[3:05:14] Trustee Smith: after the goal one?

[3:05:16] Voice 13: I think we need it after the goal one because it's not related to the

[3:05:19] Voice 13: First Nations. Yeah. Okay.

[3:05:22] Trustee Smith: So we can put it back in there after. I'm sorry about that.

[3:05:26] Trustee Smith: Is Trustee Elliott back yet? I

[3:05:30] Trustee Elliott: am. I apologize.

[3:05:31] Trustee Smith: That's okay. I just added something that I think

[3:05:35] Trustee Smith: reflects what you're saying into the first one. Can you see if that works or it might not?

[3:05:39] Trustee Smith: I

[3:05:40] Trustee Elliott: think it does. So I was looking back at pages two and three of the addendum and referring to the routine annual work program. So everything that staff have listed there, administrative, property management, communications, fund development, land securement, strategic planning should probably continue except for land securement.

[3:06:02] Trustee Elliott: and so if if you think that's captured in the motion um and that staff will understand we're

[3:06:12] Trustee Elliott: not saying pause hiring and administrative functions um then i'm satisfied i think that

[3:06:20] Trustee Elliott: really does capture it and i'd support that so

[3:06:24] Trustee Smith: i have to ask uh kate and katherine if that

[3:06:27] Trustee Smith: and then we would have the second motion related to deferring new acquisitions uh

[3:06:33] Voice 13: yes i'm comfortable

[3:06:34] Voice 13: with that i don't think it this is more related to the regional conservation plan as opposed to

[3:06:39] Voice 13: other parts of our regular work yeah

[3:06:41] Trustee Smith: yeah okay and it's

[3:06:51] Voice 14: it's all good as far as i'm concerned

[3:06:53] Voice 14: at this point uh

[3:06:59] Trustee Smith: move the first motion and then we'll move the second motion see if they pass

[3:07:03] Trustee Smith: so do we have a mover for the first motion my internet is also unstable i have no idea why

[3:07:11] Trustee Smith: um yes trustee yates are

[3:07:15] Voice 5: you reading the first motion sure i move that the islands trust

[3:07:19] Voice 5: conservancy board requests that staff prioritize goal two of the regional conservation plan

[3:07:26] Voice 5: related to strengthening relationships with first nations components of goal one related to

[3:07:32] Voice 5: knowledge information and data management of itc protected areas and components of goal three

[3:07:40] Voice 5: related to ongoing management of itc protected areas i think we need an and after first nations

[3:07:49] Voice 5: comma on the second sentence um

[3:07:58] Voice 13: sorry trustee yates can you say that again i

[3:08:01] Voice 5: think we need

[3:08:01] Voice 5: the word and following first nations yeah right there yeah okay i

[3:08:12] Trustee Elliott: would add a comma there right

[3:08:14] Trustee Elliott: Right there. Thank you, Robert. Rockstar. And I would second the motion. Thank you.

[3:08:19] Trustee Elliott: Okay.

[3:08:19] Trustee Smith: All those in favor, put your hand up, please. I have one, two, three, four. I can't

[3:08:27] Trustee Smith: see. Trustee Gavreau. Yes, that's all in favor. That passes unanimously. Okay. So that is item

[3:08:37] Trustee Smith: 5.2.1. The next one is 5.2.2, ITC risk management policy.

[3:08:43] Trustee Smith: policy and sorry

[3:08:45] Trustee Elliott: chair you have a second motion and I would like to put a third one forward on

[3:08:50] Trustee Elliott: communication to the public regarding the above

[3:08:52] Trustee Elliott: and

[3:08:53] Trustee Smith: also I didn't actually pass the second motion

[3:08:55] Trustee Smith: you're right so can someone read the second motion and then we'll have you um write the third one

[3:09:00] Trustee Smith: the second motion does someone want to read it um

[3:09:04] Voice 13: just one suggestion chair before um not to

[3:09:09] Voice 13: interrupt that we just defer new acquisitions um until the priorities have been achieved i'm not

[3:09:17] Voice 13: sure how we would know the priorities have been achieved and then the only other exception i would

[3:09:22] Voice 13: suggest making is that staff bring to the board any um and any new projects that may be forwarded

[3:09:32] Voice 13: by first nations if that's a priority i

[3:09:39] Trustee Smith: think that would go okay let's just the answer is

[3:09:41] Trustee Smith: concerns but defer new acquisitions and covenants um so until when i don't want it to appear we do

[3:09:53] Trustee Smith: this forever

[3:09:54] Trustee Elliott: until we give direction um you know until further direction perhaps we could come back

[3:10:01] Trustee Elliott: to this um i

[3:10:14] Trustee Elliott: do like the suggestion that um we were yeah if if oh if indigenous initiated or

[3:10:24] Trustee Elliott: first nations people's initiated um proposals come forward that that be brought to the board

[3:10:31] Trustee Elliott: is that right yeah

[3:10:33] Trustee Smith: that's with the exception of first nations initiated

[3:10:38] Trustee Elliott: i see trustee govro's

[3:10:40] Trustee Elliott: hand up and i i'm probably talking out of turn i apologize okay

[3:10:44] Trustee Smith: so um can i okay trustee govro

[3:10:47] Trustee Smith: do you want to speak please yeah

[3:10:49] Voice 15: i'm just curious if uh we're not accepting any acquisitions or

[3:10:53] Voice 15: deferring them by our covenants what does that mean to rezoning applications or

[3:11:00] Voice 13: ongoing do you

[3:11:01] Voice 13: mean ongoing yeah

[3:11:02] Voice 15: or

[3:11:04] Voice 13: new

[3:11:06] Voice 15: ones or new new applications new applicants it seems pretty

[3:11:10] Voice 15: sweeping i i do agree with kate that we should be bringing new acquisitions to the board to the side

[3:11:15] Voice 15: on case-by-case sites uh specific um rather than making one kind of blanket over all of them

[3:11:23] Voice 15: yeah

[3:11:24] Trustee Smith: I see that's a good point yeah

[3:11:26] Voice 15: um

[3:11:28] Voice 13: so the tricky part of that is that review of those

[3:11:31] Voice 13: proposals usually requires a fair bit of staff work so the board might want to consider how we

[3:11:36] Voice 13: would receive proposals um I do think this is okay um with this caveat at the end um we might

[3:11:46] Voice 13: want to the board might want to consider how it treats um in-stream proposals which I already got

[3:11:55] Voice 13: this new this word new we

[3:11:57] Trustee Smith: said new yeah i think i think it's clear and in the communications we have

[3:12:00] Trustee Smith: to be clear about that um maybe we have to say that we would revisit that i think we're going

[3:12:10] Trustee Smith: to have to revisit this um i i don't quite know how to incorporate um what what lisa's saying i

[3:12:17] Trustee Smith: think it's really good though trustee yates i'll let you um

[3:12:21] Voice 5: yeah just sort of exactly what trustee

[3:12:24] Voice 5: govro is saying you know our job is to promote conservation and protection i definitely agree

[3:12:32] Voice 5: with our priorities regarding first nations work but what if we have a large rezoning application

[3:12:38] Voice 5: that comes to us with a possibility of amenity zoning and and we can't deal with the with that

[3:12:48] Voice 5: because you know we put a hold on this can

[3:12:54] Trustee Smith: we say with the exception of First

[3:12:56] Trustee Smith: Nations initiated proposals and requests from local trust committees would that

[3:13:07] Voice 15: make

[3:13:08] Trustee Smith: well yeah

[3:13:12] Voice 15: trustee

[3:13:16] Trustee Smith: go bro and then Catherine yeah

[3:13:20] Voice 15: as a trustee I'm not sure

[3:13:23] Voice 15: i feel comfortable promoting uh amenity zoning on behalf of an applicant um

[3:13:37] Trustee Smith: i'll let uh why don't

[3:13:39] Trustee Smith: katherine and then claire please good question i have to let people respond claire oh katherine

[3:13:47] Trustee Smith: sorry i did call on you i

[3:13:49] Voice 14: was going to say something similar to trustee govro i think we

[3:13:52] Voice 14: want to make sure that the phrasing doesn't give the impression that we're only going to accept

[3:13:56] Voice 14: rezoning applications not ones where it's just a really dang good property that someone wants to

[3:14:01] Voice 14: donate to us yeah so

[3:14:03] Voice 14: i think that phrasing but we have approached the board with acquisitions

[3:14:09] Voice 14: that were against policy in the past just as kate mentioned it's a fair bit of staff work to get to

[3:14:14] Voice 14: that point okay

[3:14:20] Trustee Smith: um i think director freighter did you have your hand up i don't see you anymore

[3:14:25] Trustee Smith: oh

[3:14:26] Voice 7: yes um i'm just thinking the wording you might be looking for something like and proposals

[3:14:29] Voice 7: associated with a development application yeah

[3:14:33] Trustee Smith: but that's just what we don't want what i i heard

[3:14:35] Trustee Smith: that we don't want to do imply that we're only accepting properties related to development and

[3:14:41] Voice 7: while i have the floor i'll just mention you might also want to consider if a request arrived

[3:14:45] Voice 7: would you want staff to tell the executive that you're not interested in seeing it and that it

[3:14:49] Voice 7: should move on to the next um person in the will or would you like us to bring that to the board

[3:15:11] Trustee Smith: i don't know uh let me just trustee go from something

[3:15:15] Voice 15: else to throw into the mix

[3:15:18] Voice 15: why don't we just accept properties and um they would have to get referred to the ministry right

[3:15:24] Voice 15: because they've um didn't approve our plan so any acquisitions have yet to be referred to the

[3:15:30] Voice 15: ministry why don't we use that as an opportunity um to learn from what the ministry does want to

[3:15:36] Voice 15: see in these applications because

[3:15:38] Trustee Smith: it's so much staff work to get to that point where you would

[3:15:41] Trustee Smith: send it to the minister that's the problem we're trying to get take things off the work plan

[3:15:48] Voice 4: like

[3:15:49] Trustee Smith: you know someone yeah anyways um somebody else had their hand up that i'm not seeing

[3:15:55] Trustee Smith: that

[3:15:55] Trustee Elliott: was exactly what i was gonna indicate um we need to focus our work and this prioritization

[3:16:04] Trustee Elliott: did require that we take some things off so it's it is tough but do we need input from the ministry

[3:16:12] Trustee Elliott: industry on what they consider oh I don't know no

[3:16:17] Trustee Smith: wait I don't think so but you know what I think

[3:16:20] Trustee Smith: that this is okay the way it is because of what both Kate and Catherine said if exceptions come

[3:16:29] Trustee Smith: up staff will bring it to the board that's what they're going to have to do and they'll have to

[3:16:33] Trustee Smith: tell us how they're going to achieve it but there can always is that not true I don't know I hate

[3:16:41] Trustee Smith: this where i can't see everybody um manager emmings is that not true this isn't precluding

[3:16:49] Trustee Smith: staff with something unusual or great coming to the board but mind

[3:16:55] Trustee Smith: you even for you to bring

[3:16:57] Trustee Smith: something to the board is work like you can't even bring it to the board without it being work

[3:17:01] Trustee Smith: is that not correct um

[3:17:04] Voice 13: that's correct we could i don't think it precludes us from flagging

[3:17:09] Voice 13: interest from a certain applicant about a property but i think you'd be leaving it to

[3:17:16] Voice 13: our discretion and so that would be something i would make the board aware of and so if it were

[3:17:21] Voice 13: me i would probably be saying that we wouldn't forward anything to the board that was small

[3:17:26] Voice 13: you know that um even things that might have um species at risk associated with them essentially

[3:17:35] Voice 13: that it would have to be a really um large and and considerable application for us to bring it to you

[3:17:43] Voice 13: so um i just would would hope that the board would recognize that and not um you know criticism be

[3:17:50] Voice 13: critical of staff if there was a project you felt was important that didn't fall onto our

[3:17:55] Voice 13: discretionary list yeah

[3:17:58] Trustee Smith: i'm comfortable with that but i don't know if other people are

[3:18:01] Trustee Smith: are people is there anybody who's uncomfortable with the way the motion stands but understanding

[3:18:12] Trustee Smith: that if there's something exceptional as they always do staff would bring it to us and of course

[3:18:18] Trustee Smith: that's at their discretion we i'm i'm okay with that but is there anybody up um uh manager emmings

[3:18:29] Trustee Smith: and then um trustee khan oh and trustee yates after that

[3:18:35] Voice 13: um i sorry i was just looking at the

[3:18:40] Voice 13: resolution and trying to think about what the implications would be for staff in terms of

[3:18:45] Voice 13: freeing up work programs um and i wondered what the board feels the trade-off is here

[3:18:51] Voice 13: what are you by removing this from our priority list um what is it that you feel that you're

[3:18:57] Voice 13: you're gaining from it I suppose um is it the because the work that Catherine does

[3:19:05] Voice 13: for example isn't related to property management work and so it would not free her up to then

[3:19:12] Voice 13: you know work on that kind of um those types of um work items I'm just bringing that to your

[3:19:21] Voice 13: attention yeah

[3:19:22] Trustee Smith: for me personally it would free her up to do work on climate change it would free

[3:19:27] Trustee Smith: her up to do work on risk management um so yeah would free her up to do i'm assuming that staff

[3:19:35] Trustee Smith: in fact i i'm 100 sure of this that all staff that you have are great and they all have a

[3:19:42] Trustee Smith: breadth of knowledge that is far beyond what they do in their jobs and i'm assuming that if they're

[3:19:48] Trustee Smith: freed up they could do some of the other priorities so and that they might enjoy that having something

[3:19:54] Trustee Smith: different to do. So that's what I'm assuming that will free up. It's not which staff, but staff time

[3:20:00] Trustee Smith: in general, and that the staff that have freed up time will fill in on the priorities. That's what

[3:20:06] Trustee Smith: I'm assuming. And trustee.

[3:20:09] Voice 13: Sorry, go on. Yeah.

[3:20:11] Voice 13: But to respond to that staff are hired for particular

[3:20:14] Voice 13: roles. And so it's not, it's not necessarily that if you free up one staff person's time that they

[3:20:21] Voice 13: they will jump into another staff person's set of rules.

[3:20:26] Voice 13: And so that creates a larger discussion

[3:20:30] Voice 13: from a management perspective within the organization.

[3:20:35] Trustee Smith: Okay, so I think I'll leave it at that

[3:20:36] Trustee Smith: because it is a larger discussion.

[3:20:37] Trustee Smith: I too have been a civil servant and a manager

[3:20:39] Trustee Smith: and there's philosophies about that.

[3:20:42] Trustee Smith: So I think I'll just leave that discussion

[3:20:44] Trustee Smith: that you asked what we thought would gain.

[3:20:46] Trustee Smith: That's what I thought I would gain.

[3:20:48] Trustee Smith: Charles, you wanted to speak

[3:20:50] Trustee Smith: and um also um trustee yates yeah

[3:20:55] Voice 11: i was just wondering if uh since we're we're trying to

[3:20:58] Voice 11: relieve staff of of doing a lot of work um that we we might might be better off not to have done

[3:21:09] Voice 11: could we not word this in such a way that uh things will be referred to the board

[3:21:17] Voice 11: to direct staff to to follow up on if the board decides that that that's that that's something

[3:21:25] Voice 11: that that should be done um rather than just saying we're going to defer new acquisitions

[3:21:33] Voice 11: and covenants um which which seems to imply that we're not doing anything um you get what i'm

[3:21:42] Voice 11: saying in other words we want to relieve staff of having to do a lot of advanced work that won't go

[3:21:49] Voice 11: anywhere but but we don't want to suggest that we're not doing not going to do anything so if if

[3:22:00] Voice 11: staff could for example i think the um um claire frayer suggested that uh if somebody were going

[3:22:09] Voice 11: going to make a big donation would that would that be left out or would it would it be referred

[3:22:16] Voice 11: to the board so that's the kind of thing that you know could be referred to the board to say okay

[3:22:21] Voice 11: yes let's let's go ahead with this now staff should do something some work on it but you know

[3:22:28] Voice 11: in other cases we might say no staff shouldn't do work on that because it's not it's not it's

[3:22:35] Voice 11: not something we we think we should go ahead with um

[3:22:40] Trustee Smith: trustee

[3:22:42] Voice 5: yates well somewhat pursuant to trustee

[3:22:47] Voice 5: khan's remarks i will not support this second motion i don't feel comfortable doing that as a

[3:22:55] Voice 5: as a board member i feel very comfortable with the first motion where we prioritized our work but we

[3:23:03] Voice 5: We do not know what will be coming in front of us in the next couple of years.

[3:23:09] Voice 5: And there could be something.

[3:23:11] Voice 5: When I spoke earlier about amenity zoning, I'm not talking swimming pools and sidewalks.

[3:23:16] Voice 5: I'm talking about strictly large donations of land, of green space, conservation type areas.

[3:23:27] Voice 5: And that's where we really appreciate the First Nations input on that kind of thing.

[3:23:32] Voice 5: so i will not support the second one okay

[3:23:37] Trustee Smith: trustee govro and trustee elliot after that please and

[3:23:40] Trustee Smith: then i'll tell people it's almost 1 30 it is 1 30 um we're gonna have to break for lunch and then

[3:23:46] Trustee Smith: talk about the agenda when we come back okay trustee govro oh i'll

[3:23:49] Voice 15: be right then um yes i

[3:23:51] Voice 15: won't be supporting the motion either um i i think

[3:23:56] Voice 5: a lot of

[3:23:56] Voice 15: people that conservation that

[3:23:58] Voice 15: we're seeing people uh putting their own properties into it you can't really put a

[3:24:02] Voice 15: dollar figure on that and that's that's there's amending zonings but there's also people coming

[3:24:06] Voice 15: forward wanting to do this and i think if we put the message out there that we're not doing it

[3:24:11] Voice 15: right now it might have a longer impact on uh future acquisitions so okay great

[3:24:18] Trustee Smith: trustee elliott

[3:24:20] Trustee Smith: it's

[3:24:21] Trustee Elliott: difficult but i do support the motion and that is because the entire philosophy of securing

[3:24:27] Trustee Elliott: Securing land, especially the transfer of crown lands, is something the Conservancy must engage with First Nations before we go forward with a new framework.

[3:24:40] Trustee Elliott: This conversation has to be had and we have to signal that we're willing to do things differently.

[3:24:44] Trustee Elliott: And so continuing to secure land, put covenants on them when we have not had the conversation that we need to with nations, I think does a disservice to the Conservancy and it doesn't signal that we're willing to do things differently.

[3:25:00] Trustee Elliott: If you want to change the language to pause and put a time limit on it, that would be great. But this is the work we have to do is learn how to do the work differently. And you cannot do that if you're continually taking on new lands. We're just recycling the same thing.

[3:25:22] Trustee Elliott: Thanks, Trustee

[3:25:23] Trustee Smith: Yates. Your hand's still up, Trustee Yates. Oh, take it down.

[3:25:30] Trustee Smith: Sorry, just left over.

[3:25:32] Trustee Smith: okay um well i support the motion too i do hear all of the reasons against it and i always prefer

[3:25:41] Trustee Smith: have a consensus motion so um i might suggest one amendment but maybe people well no i think

[3:25:49] Trustee Smith: i've heard that you're i i get why you don't want to have anything about um um new acquisitions and

[3:25:58] Trustee Smith: covenants and it makes me uncomfortable but i just feel that um we've put with the exception

[3:26:04] Trustee Smith: of first nations initiated proposals that to me means that we're deferring because we want to

[3:26:10] Trustee Smith: hear from first nations but maybe that's not explicit enough i think we'll just let's let's

[3:26:15] Trustee Smith: vote on the first motion and the second motion and we have a third motion balanced trust

[3:26:19] Trustee Smith: conservancy where directs have to develop communication materials for stakeholders and

[3:26:22] Trustee Smith: public with regard to the updated itc work plan okay good okay so um the first motion we've had

[3:26:31] Trustee Smith: someone's read it already i think and seconded it is that correct kate am i correct on that

[3:26:37] Trustee Smith: hello

[3:26:42] Voice 13: sorry chair it just takes me a moment to find the buttons um i refer to robert

[3:26:49] Voice 13: chair

[3:26:50] Voice 12: smith you have already carried the first motion okay

[3:26:54] Trustee Smith: it's actually carried perfect yes

[3:26:56] Voice 12: okay

[3:26:56] Trustee Smith: so let's somebody does anybody want to propose the second motion we can vote on it and

[3:27:01] Trustee Smith: it cannot pass that's fine um trustee elliot do you want to read the second motion sure

[3:27:07] Trustee Elliott: i move

[3:27:08] Trustee Elliott: that the islands trust conservancy board defers uh defer sorry new acquisitions and covenants

[3:27:15] Trustee Elliott: until further direction that's a little unclear um request staff defer new acquisitions and

[3:27:24] Trustee Elliott: covenants until further direction from the board thank you comma with the exception of first

[3:27:31] Trustee Elliott: nation's initiated proposals okay

[3:27:34] Trustee Smith: um i'm willing to second that motion let's vote on it um all

[3:27:39] Trustee Smith: those in favor wait

[3:27:41] Voice 5: a second hang

[3:27:42] Trustee Smith: on oh sorry can't we talk to it can we not speak to it

[3:27:46] Trustee Smith: oh i'm sorry yes sure let's speak to it sorry i'm getting tired i need lunch

[3:27:51] Trustee Smith: Yeah,

[3:27:52] Voice 5: I, again, I don't support this because our first motion clearly states that we're prioritizing work with First Nations. And if that work proceeds as we wish it to do, then assuming, let's say something comes towards us that we really need to think about.

[3:28:14] Voice 5: and it may not be a First Nations proposal but assuming that we are already engaging with First

[3:28:21] Voice 5: Nations as we should be and we need to be and that's working then why would we not want to

[3:28:31] Voice 5: look at something that could be really important that comes before us so yeah so I so I don't

[3:28:40] Voice 5: support that second motion okay trustee elliot

[3:28:43] Trustee Elliott: we've already heard from staff that they would

[3:28:48] Trustee Elliott: bring things forward and we can give new direction we can change this at any point

[3:28:53] Trustee Elliott: i think the reason this is important is because when you prioritize some things and you say you're

[3:28:59] Trustee Elliott: not going to prioritize others that means we can then communicate the reasons why and continuing

[3:29:06] Trustee Elliott: to acquire land under an old framework when we have not done the work to engage with nations

[3:29:11] Trustee Elliott: does not send a signal to me that we're doing things differently. So I think the new direction

[3:29:17] Trustee Elliott: from the board and staff will bring those proposals that are considered of an urgent

[3:29:24] Trustee Elliott: or highly valuable potential. We can work together on that. I don't think this precludes

[3:29:33] Trustee Elliott: any discussion on new acquisitions um

[3:29:37] Trustee Smith: can i make a very uh a small amendment that might

[3:29:40] Trustee Smith: solve some of this the island trust concerns were defer work on new acquisitions until further

[3:29:47] Trustee Smith: direction from the board um so that that allows staff to bring forward new acquisitions in the

[3:29:54] Trustee Smith: motion itself but not to work on them until they hear from the board whether

[3:29:59] Trustee Smith: Thank you.

[3:30:00] Trustee Smith: that that would work for us and we would hear from them of how much work it would take for that

[3:30:04] Trustee Smith: particular acquisition it's just a friendly amendment um so i'm gonna let people realize

[3:30:11] Trustee Smith: it's 1 36 um this is a good discussion so i'm happy we're having it but i do think we have to

[3:30:18] Trustee Smith: move on so i'll see trustee yates your hand is up unless you're going to say something um

[3:30:24] Trustee Smith: um different um would you uh give you the floor um

[3:30:31] Voice 5: yeah i like this this is good this is very

[3:30:34] Voice 5: helpful to me and i'll tell you why because without this without that word work we're leaving

[3:30:39] Voice 5: it up to staff to make the decision and that's not fair to staff they need clear board direction

[3:30:46] Voice 5: so i i know we can certainly trust the staff with you know anything that is above and beyond

[3:30:53] Voice 5: on First Nations proposals I'm sure the staff would bring it to our attention but it but it's

[3:30:59] Voice 5: not direction from the board so this actually gives them direction.

[3:31:04] Trustee Smith: Okay so you're comfortable

[3:31:05] Trustee Smith: with this with the amendment? Yes. And I'll ask Manager Emmings only if it's something new that

[3:31:12] Trustee Smith: we haven't already heard.

[3:31:14] Voice 13: It's just a point of clarification that with the way the the resolution

[3:31:19] Voice 13: is currently wording worded the way I interpret that is that if we receive an application what

[3:31:24] Voice 13: we will do is we will not provide a staff report we will not provide a briefing we'll just provide

[3:31:29] Voice 13: you with the application form at a board meeting that's correct that's how I

[3:31:34] Voice 13: understand it okay

[3:31:36] Voice 13: and then you can decide whether or not you want to direct staff to work on it that's how I understand

[3:31:40] Voice 13: um

[3:31:41] Trustee Smith: okay so with that clarification that's what we're that's what we're saying here I'll ask if

[3:31:49] Trustee Smith: if somebody would like to read the motion.

[3:31:51] Trustee Smith: It's slightly different with one word.

[3:31:54] Trustee Smith: Anybody willing to read this motion?

[3:31:56] Trustee Smith: Sure.

[3:31:57] Trustee Smith: Elliot, yeah.

[3:31:58] Trustee Elliott: I move that the Islands Trust Conservancy Board

[3:32:01] Trustee Elliott: defer work on new acquisitions and covenants

[3:32:04] Trustee Elliott: until further direction from the ITC Board

[3:32:06] Trustee Elliott: with the exception of First Nations initiated proposals.

[3:32:11] Trustee Smith: Sorry, it's the Islands Trust Conservancy.

[3:32:14] Trustee Smith: What you're asking is you're asking the staff

[3:32:17] Trustee Smith: to defer work on new acquisitions.

[3:32:19] Trustee Smith: Is that not correct?

[3:32:22] Trustee Elliott: yes

[3:32:22] Voice 4: request

[3:32:24] Voice 13: staff to defer i think it's appropriate as written because it's essentially

[3:32:31] Voice 13: you are deferring work um but until further until our own direction

[3:32:42] Voice 13: i'm okay with whatever wording you wish to choose that's fine

[3:32:46] Voice 13: okay well

[3:32:47] Voice 13: typically the board makes the decision and uh direction to stop is but i see it could

[3:32:53] Voice 13: make sense in this yeah i'm fine however you wish to make it go right ahead this

[3:32:58] Trustee Smith: makes sense to you

[3:32:59] Trustee Smith: the way it's written okay i

[3:33:01] Voice 13: think it's fine okay

[3:33:03] Trustee Smith: or do i have

[3:33:05] Trustee Smith: a seconder for that motion

[3:33:10] Trustee Smith: nobody wants to second it all right i'll second it um and then we can vote on it um all those in

[3:33:19] Trustee Smith: favor of that motion raise your hand please so only two of us are in favor of that motion

[3:33:29] Trustee Smith: motion okay so it doesn't pass that's how i understand it i should ask for all those against

[3:33:38] Trustee Smith: and see if there's abstentions maybe i'll do that quickly all those against the motion raise your

[3:33:42] Trustee Smith: hand one two two against and uh abstentions uh charles i haven't seen you vote anyway oh

[3:33:54] Trustee Smith: are you voting for an abstention or for voting

[3:33:59] Voice 11: for an abstention ah

[3:34:00] Trustee Smith: okay so now yeah now we're

[3:34:03] Voice 13: in an odd position right because essentially what happens is if someone abstains it passes

[3:34:10] Trustee Smith: okay so uh maybe um trustee khan you you didn't understand what an abstention would

[3:34:17] Trustee Smith: involve if you abstain it will pass because it's basically a tie and an abstention

[3:34:22] Trustee Smith: goes to

[3:34:25] Voice 13: the resolution yeah there is the option of leaving the meeting if um you

[3:34:30] Trustee Smith: could leave the

[3:34:31] Trustee Smith: meeting and then it would be a tie and then it wouldn't pass is that correct then

[3:34:35] Voice 13: it would still

[3:34:36] Voice 13: pass because you've got two and that that would form the quorum okay

[3:34:41] Trustee Smith: so maybe i will maybe it's

[3:34:42] Trustee Smith: a bit unusual but i will ask trust that you understand what an abstention means um if you

[3:34:48] Trustee Smith: abstain it will pass if you leave the room it will pass because it's two to two so i think if that's

[3:34:53] Trustee Smith: if you're okay with that that's fine or do you want to change your vote i

[3:34:57] Voice 11: change my vote vote

[3:34:59] Voice 11: vote against it

[3:35:00] Trustee Smith: against it okay so um so it's defeated thank you i'm

[3:35:07] Voice 13: sorry chair smith i did

[3:35:08] Voice 13: notice that robert popped his head up and i wondered if i had made a mistake there i can't

[3:35:13] Trustee Smith: see robert i don't know why i don't see him on my thing robert did you want to speak help us out

[3:35:18] Trustee Smith: here

[3:35:18] Voice 12: well i did at one point but perhaps it's moot now uh when in this situation with two votes

[3:35:27] Voice 12: votes for and two against, and if Trustee Cahn left the meeting, there was only four

[3:35:36] Voice 12: of you, it does not pass with two for and two against.

[3:35:42] Voice 12: You actually need a majority to pass a vote, which is slightly different than a quorum.

[3:35:49] Voice 12: A quorum all you need is 50%, but for the vote, you need a majority for it to carry.

[3:35:56] Voice 12: right thank

[3:35:57] Trustee Smith: you very much okay so it you put pass but in fact it's defeated because did trustee

[3:36:05] Trustee Smith: khan not vote against it yes yes

[3:36:09] Trustee Smith: he voted against it so it's defeated okay then does someone want

[3:36:14] Trustee Smith: to read the third motion i'll

[3:36:17] Trustee Elliott: read that um i move that the islands trust conservancy board direct

[3:36:22] Trustee Elliott: staff to develop communication materials for stakeholders and the public with regards to

[3:36:27] Trustee Elliott: the updated itc work plan and rationale for prioritization of elements of the regional

[3:36:33] Trustee Elliott: conservation plan 2017 to 2029.

[3:36:37] Trustee Smith: okay do i have a seconder trustee yates um is there any discussion

[3:36:44] Trustee Smith: does anybody want to speak to this okay all those in favor anybody against nope okay so that's passed

[3:36:51] Trustee Smith: thank you so it is now 1 43 um we were going to go into in camera at um two that would only give

[3:37:02] Trustee Smith: us 15 minutes for lunch i think we probably need longer than that for lunch so i'm going to suggest

[3:37:07] Trustee Smith: that we take lunch to 2 15 and then i'm going to ask if you think that if there's anybody

[3:37:13] Trustee Smith: anybody who cannot extend the meeting to 3 30? So I'll just check on people because sometimes

[3:37:21] Trustee Smith: that's not possible. Is there anybody who cannot extend this meeting for half an hour till 3 30?

[3:37:28] Trustee Smith: Oh so um trustee Kahn you have to leave at three? Is that correct?

[3:37:33] Voice 11: I can stay till 3 15. I have a

[3:37:36] Voice 11: doctor's appointment I have to go to.

[3:37:37] Trustee Smith: Okay to 3 15 um director Frader?

[3:37:41] Voice 7: I will step away but

[3:37:42] Voice 7: but certainly you're in good hands

[3:37:43] Voice 7: and I can watch the recording.

[3:37:45] Trustee Smith: Okay, so in that case,

[3:37:48] Trustee Smith: we'll extend the meeting to 3.15

[3:37:49] Trustee Smith: and we'll either have to defer some items.

[3:37:53] Trustee Smith: We'll see how far we get

[3:37:54] Trustee Smith: because the next thing is the risk management policy

[3:37:57] Trustee Smith: and that's also a difficult item.

[3:38:00] Trustee Smith: So I'll suggest everybody go for lunch

[3:38:05] Trustee Smith: and please be back promptly at 2.15.

[3:38:10] Trustee Smith: Thanks, everybody.

[3:38:12] Voice 6: Thank you.

[4:06:43] Voice 13: Hi, Joe. I'd ask you what you had for lunch, but we're in progress of recording. Wouldn't want it recorded for them.

[4:06:52] Voice 13: Would you

[4:06:52] Trustee Smith: like to know my lunch? Are we all

[4:06:58] Trustee Smith: back already? It's not 2.15, but that doesn't matter. We can't start. Oh, it's close to 2.15. Okay.

[4:07:04] Trustee Smith: I brought donuts.

[4:07:09] Voice 5: Hello, put up your hand if you're not here.

[4:07:12] Voice 5: That looks pretty darn good, Lisa.

[4:07:15] Voice 5: I brought everyone donuts.

[4:07:22] Trustee Smith: let's see I think everybody's here is that my imagination we have uh we

[4:07:29] Voice 13: have all the board

[4:07:30] Voice 13: members um I'm not

[4:07:33] Voice 12: sure if Charles Kahn is is oh

[4:07:36] Voice 13: yes sorry I was counting wrong we

[4:07:40] Trustee Smith: have one more

[4:07:41] Trustee Smith: minute so wait another minute I

[4:07:47] Voice 15: live right beside the bakery over here so lunch is quite easy

[4:07:54] Trustee Smith: oh plus you own the restaurant

[4:08:00] Trustee Smith: exactly okay yeah there it is great so let's get started right away uh so since we have such a

[4:08:07] Trustee Smith: short time we have a lot to cover we have an hour left um i think um uh well i think what i should

[4:08:16] Trustee Smith: do is just try and get through this we have a couple decisions to make that i don't think are

[4:08:22] Trustee Smith: too hard maybe I should just start with those um so that we can get them over with I don't think

[4:08:28] Trustee Smith: they're going to be too difficult if they are then I'll just do it um how about uh instead of

[4:08:35] Trustee Smith: because the next item that we were to deal with is the risk management policy and I think that's

[4:08:38] Trustee Smith: going to be very difficult because it's already been difficult um and then the first nation's

[4:08:43] Trustee Smith: engagement um which i think that might be a little difficult difficult too so can i suggest that we

[4:08:52] Trustee Smith: have a couple and the engagement strategy is a request for a decision but also could take some

[4:08:58] Trustee Smith: time um i'm going to suggest that we go to the recommendation for the annual report 5.1.3 the

[4:09:05] Trustee Smith: budget 5.1.4 we've already done the audit report and then there's one very quick decision about me

[4:09:12] Trustee Smith: visiting Ruby Alton House so let's go to those first three very quickly if you can put those

[4:09:19] Trustee Smith: decisions up um the first one is um the submission of the annual report do you see that there um I'm

[4:09:29] Trustee Smith: going to presume that everybody's read the annual report and that we can get right into a motion to

[4:09:36] Trustee Smith: where's the motion the islands trust approved the attached test for inclusion okay so i'll open it

[4:09:43] Trustee Smith: up for discussion before we do the motion i'm not going to ask for any report on it because i think

[4:09:49] Trustee Smith: we have a good good documentation already um i hope that's okay with everybody islands trust

[4:09:59] Trustee Smith: yeah um so is there anybody wants to speak to the annual report trustee elliot please

[4:10:06] Trustee Elliott: yep it all sounds great um the only thing i would suggest amending is on page 51 the very last line

[4:10:15] Trustee Elliott: is that appropriate to include please consider creating a conservation legacy by remembering

[4:10:20] Trustee Elliott: the island's trust conservancy in your will um i don't i don't know if that should be in an

[4:10:28] Trustee Elliott: annual report that was my only feedback

[4:10:32] Trustee Smith: uh okay any other comments on that i i don't have anything

[4:10:38] Trustee Smith: need to say one way or the other. Good point though. We'll see if there's any other comments

[4:10:42] Trustee Smith: and then come to a decision. Trustee Govro?

[4:10:45] Voice 15: Yeah, on page 42, second paragraph, this is also

[4:10:50] Voice 15: beautifully written. It was a great report. I think we should spend some more board time

[4:10:57] Voice 15: on the IPCAs before including it into our report. Simply that we haven't been told by First Nations

[4:11:04] Voice 15: around us uh they want to be that that's how they want to be included in our decision making

[4:11:09] Voice 15: i i'm not for or against ipcas but i think that the language is really important here um

[4:11:17] Voice 15: what else i think yeah logistically i think uh in terms of uh collaborations with nations i would

[4:11:25] Voice 15: think that maybe protocol agreements would probably maybe be something that would happen first before

[4:11:33] Voice 15: that's something we'd be investigating but even that is not something we discussed as a board yet

[4:11:39] Voice 15: so i don't uh um maybe we could take that sentence out i was thinking yeah

[4:11:46] Trustee Smith: maybe we could just end it

[4:11:47] Trustee Smith: as we move into 2024 be focusing on a new relationship with first nations peoples

[4:11:51] Trustee Smith: who live around the salish sea that works

[4:11:54] Trustee Smith: great sweet yeah okay uh and then anything back to

[4:12:00] Trustee Smith: to Toby's comment. I'll speak to it. I kind of like it there. It's an annual report. We're just

[4:12:06] Trustee Smith: reminding anybody who, I know it's sort of like a promo. It is kind of important, reminding people

[4:12:14] Trustee Smith: they could contribute to us if they wanted to. But, you know, I don't think it's that important.

[4:12:18] Trustee Smith: Toby, do you feel strongly about removing it?

[4:12:26] Trustee Elliott: No, it's just that I thought the audience was

[4:12:28] Trustee Elliott: the minister of municipal affairs ah we

[4:12:33] Voice 13: do frequently use this with others like um uh

[4:12:38] Voice 13: estate planning professionals and folks like that um to just give a description of our work so i

[4:12:43] Voice 13: think that's largely why it's there but it does go to the minister of municipal affairs as well

[4:12:49] Trustee Elliott: doesn't matter either way i'm not attached to it it's fine if it if you think it's important

[4:12:54] Trustee Elliott: that's great okay

[4:12:56] Trustee Smith: any other comments so maybe you can pull up the motion where's the motion

[4:13:03] Trustee Smith: and we'll have to say islands trust conservative board approved islands trust conservative no

[4:13:11] Trustee Smith: that's not that's the communication strategy we're not looking at that we're looking at the

[4:13:16] Trustee Smith: um uh annual report there we go

[4:13:22] Trustee Smith: yeah no that's communications

[4:13:25] Voice 13: If someone can give me a page reference, I can get there quickly, but otherwise I'll

[4:13:31] Voice 13: go this way.

[4:13:34] Voice 13: 36.

[4:13:35] Voice 13: 36.

[4:13:39] Trustee Smith: Okay.

[4:13:40] Trustee Smith: The Islands Trust Conservancy Board approve the attached as amended.

[4:13:44] Trustee Smith: Can you just say attached text as amended?

[4:13:48] Voice 13: Yes.

[4:13:51] Trustee Smith: Okay.

[4:13:52] Trustee Smith: So does someone want to, is that you, Trustee Yates, you want to read the motion?

[4:13:58] Voice 5: I move that the Islands Trust Conservancy Board approve the attached text as amended

[4:14:05] Voice 5: for inclusion in the 2023-24 annual report for approval by trust council and submission to the

[4:14:13] Voice 5: minister of municipal affairs

[4:14:15] Trustee Smith: do we have a seconder oh is that trustee khan are you

[4:14:19] Trustee Smith: seconding it

[4:14:21] Voice 11: yes yes

[4:14:23] Trustee Smith: okay any other further discussion no okay all those in favor is that

[4:14:32] Trustee Smith: that everybody I think that's everybody okay so the motion passes let's move to another one that

[4:14:39] Trustee Smith: I hope will be fast and that is the budget request for decision and again I'm presuming

[4:14:47] Trustee Smith: we've already looked at the audit and approved that which was great and again I'm going to just

[4:14:53] Trustee Smith: assume that everybody has read it is there anything very quick that staff want to say about

[4:14:59] Trustee Smith: this only what's necessary assume we've read it

[4:15:04] Voice 13: no nothing further okay

[4:15:06] Trustee Smith: does anybody want to make

[4:15:09] Trustee Smith: any comments on the budget any board members want to make comments on the budget ah trustee khan

[4:15:17] Voice 11: um it so is this the um expenditure does this include the expenditure tracking

[4:15:24] Voice 11: um list i'm not sure where i got this from but i had a question on the islands trust

[4:15:29] Voice 11: trust conservancy expenditure tracking to 1024 to 2025?

[4:15:35] Voice 13: I believe that's in the,

[4:15:37] Voice 13: are you talking about the budget report?

[4:15:42] Voice 11: I guess it's, yeah, I guess it must be the budget report.

[4:15:46] Voice 11: Is that not what we're talking about here?

[4:15:48] Voice 11: No.

[4:15:49] Voice 13: Well, we're talking about our request for our budget

[4:15:53] Voice 13: for next year, fiscal year.

[4:15:55] Voice 13: So for 2025 to 2026,

[4:15:57] Voice 13: our budget report is what we're doing this year,

[4:15:59] Voice 13: 2024 to 2025.

[4:16:01] Voice 13: 2025. So

[4:16:02] Voice 11: that's what I'm looking at. And that's got a list of restricted funds at the bottom?

[4:16:08] Voice 13: Yes. Okay,

[4:16:10] Voice 11: so it's the Link Island Removal Fund. And it's got an entry under the Species at Risk

[4:16:17] Voice 11: Grant. And the removal fund has to do, as I understand it, with removing a house that's on

[4:16:24] Voice 11: or a prop building that's on the property why would the species at risk grant be applied to this

[4:16:33] Voice 13: um so through the chair would you like me to move to the budget report or or did you want

[4:16:38] Voice 13: to stay on no

[4:16:40] Trustee Smith: i i would like to stick to the 25 26 itc budget it's next year's budget charles

[4:16:46] Trustee Smith: it's item 5.1.4 report is item 5.4.3 that's in another agenda item so this is

[4:16:58] Trustee Smith: the budget the budget submission for 2025 26 it's on page 52

[4:17:07] Voice 13: of the regular

[4:17:08] Voice 13: package right and up on the screen if that's helpful okay

[4:17:18] Trustee Smith: are there any other

[4:17:19] Trustee Smith: Other comments specifically about this item,

[4:17:22] Trustee Smith: which is the 2025-2026 ITC budget.

[4:17:29] Trustee Smith: So this is our budget request for the next fiscal year.

[4:17:38] Trustee Smith: Do I see, yes, Trustee Yates.

[4:17:41] Voice 5: I was just going to make the motion.

[4:17:45] Trustee Smith: Okay, please make it.

[4:17:48] Voice 5: I move that the Islands Trust Conservancy Board

[4:17:51] Voice 5: direct staff to prepare an ITC budget request,

[4:17:54] Voice 5: including budget allocations for $220,000 associated with the Species at Risk program

[4:18:01] Voice 5: and to return to the RTC board for review in July.

[4:18:07] Trustee Smith: Okay. Anybody seconding it? I guess that's Trustee Gover. Are you seconding it? Okay.

[4:18:13] Trustee Smith: All those in favor, raise your hand, please. I don't see. I think that's unanimous. So that's

[4:18:20] Trustee Smith: approved. That's great. And then there's one other which is what we did the audit 5.1.6 which is

[4:18:27] Trustee Smith: Ruby Alton house visit. I'm just requesting a motion that I would like to visit and inspect

[4:18:34] Trustee Smith: the house and the whole property. I don't think this is written correctly because it's not just

[4:18:38] Trustee Smith: the house. I want to inspect the property after I give my presentation because I'll be on Salt

[4:18:45] Trustee Smith: spring anyways and this reads that um can you put the motion up there yeah uh that the board

[4:18:52] Trustee Smith: authorized it to enter the ruby alton house on salt spring island and the property the ruby

[4:19:01] Trustee Smith: alton reserve it's not just the house is there any way to change that yes

[4:19:08] Voice 13: of course just give

[4:19:09] Voice 13: me a moment and stick it

[4:19:10] Trustee Smith: up on the screen

[4:19:10] Voice 13: and

[4:19:13] Trustee Smith: it does say authorize the itc chair but there will

[4:19:16] Trustee Smith: will be other people there and if other board members want to come with me we've talked about

[4:19:20] Trustee Smith: this particular property for years way before me so if anybody else wants to come and just to see

[4:19:28] Trustee Smith: what we're talking about um and just get an impression of the reality on the ground um

[4:19:33] Trustee Smith: i think it should authorize the chair and um board members should they should they want to

[4:19:44] Trustee Smith: The ITC chair and board members to enter the Ruby Alton house on Salt Spring Island and the property, I guess, to inspect the condition of the house and the property and that property. That's better.

[4:20:18] Trustee Smith: uh okay so is there anybody who'd like to speak to that uh trustee govro i see your hands up

[4:20:28] Trustee Smith: and then trustee yates trustee govro sorry

[4:20:35] Voice 15: here we go thank you um i don't think i'll be

[4:20:38] Voice 15: in favor of this motion um i'm not i'm failing to see the uh importance of it compared to the

[4:20:46] Voice 15: peaceful enjoyment of the tenant um i'm not sure if it's an inspection of the property

[4:20:52] Voice 15: I think it would be best left to staff to make those types of assumptions or somebody qualified to do that.

[4:20:59] Voice 15: I think that would be like, what is the information that we're trying to gather that hasn't been in the multiple documents that we've already seen?

[4:21:07] Voice 15: So I don't think I'll be supporting this.

[4:21:10] Trustee Smith: OK, that's fine. The reason I want to go is because we've been talking about it for so long.

[4:21:14] Trustee Smith: I did, it is a public, it is a nature reserve. I wasn't allowed to see the nature reserve or the property at all at that time, even though, you know, it is, it is a nature reserve and they're caretakers. And I'm very worried about the property. I want to just have a look at it. And I feel that's a legitimate thing for the board to do since we've talked about it so often. I'm not making a judgment on it, but I want to see what we're talking about.

[4:21:42] Trustee Smith: and i for me it's really important to do that especially considering that i was there once

[4:21:49] Trustee Smith: and was not actually even allowed to see the property so um i i do and we have requested

[4:21:58] Trustee Smith: um that the um

[4:22:13] Voice 13: chair smith i think we've lost

[4:22:14] Voice 13: again oh there you are okay

[4:22:17] Trustee Smith: anyways for me it's

[4:22:18] Trustee Smith: very important, but that can be your impression. They are caretakers, not ordinary tenants. But

[4:22:25] Trustee Smith: I'll let someone else speak. Trustee Yates.

[4:22:30] Voice 5: I feel similar to Trustee Govro. However, I would

[4:22:39] Voice 5: actually like to see the property since I'm on Salt Spring anyway. So I'm going to think about

[4:22:45] Voice 5: that but I'm just wondering if we have any comments from trustee Kahn because

[4:22:52] Trustee Smith: trustee Kahn has actually already seen the property and the house he's

[4:22:56] Trustee Smith: inspected it himself but he's afraid

[4:22:58] Trustee Smith: he's a friend I did suggest to him that

[4:23:01] Trustee Smith: he it's up to him he might want to recuse himself from this because he's a

[4:23:05] Trustee Smith: friend but he might not either it's up to him so anyways trustee Kahn

[4:23:09] Voice 11: yeah I

[4:23:10] Voice 11: don't think I really have to exclude myself but I'm not quite sure what what

[4:23:16] Voice 11: what trustee Yates would like me to speak about.

[4:23:20] Voice 11: I just, you know, from what I've seen,

[4:23:23] Voice 11: the property needs a lot of work

[4:23:27] Voice 11: if you're going to bring it up to standard

[4:23:30] Voice 11: for a renter, an ordinary renter.

[4:23:35] Voice 11: And the current tenant is caretaking the property

[4:23:44] Voice 11: and I think doing a fairly good job of it.

[4:23:47] Voice 11: Um, that's all I can say. The property looks pretty nice. Uh, uh, the gardens have been taken

[4:23:54] Voice 11: care of and, um, um, there's still quite a lot of materials that, uh, um, are still available from

[4:24:03] Voice 11: Ruby Alton's days, um, that come up mostly in the spring. And it's quite lovely to see

[4:24:10] Voice 11: the access to this, to the water, to the ocean is, is open. Um, that's about all I can say really.

[4:24:19] Trustee Smith: Okay,

[4:24:19] Trustee Elliott: Trustee Elliott, did you want to speak to this?

[4:24:22] Trustee Elliott: I'll support the motion, if only because it's an ITC property and the intent is, you know, as a rental is a secondary use.

[4:24:34] Trustee Elliott: I think the agreement is a little bit different with the tenancy, and I think the conditions are met with just giving notice, so I don't see a problem with this.

[4:24:47] Trustee Elliott: I do think it's a responsibility of the chair to investigate anything that is within the ITC property management scheme.

[4:24:59] Trustee Elliott: And, you know, this is one of those properties.

[4:25:04] Trustee Smith: Trustee Yates, and then probably going to let this go on for just a short more time.

[4:25:07] Trustee Smith: Yeah.

[4:25:08] Voice 5: Sorry. Yeah, thank you.

[4:25:12] Voice 5: I think Trustee Elliott expressed my view quite clearly.

[4:25:15] Voice 5: I said I definitely support the motion okay

[4:25:20] Trustee Smith: so if there's no other comments oh trustee go bro

[4:25:25] Trustee Smith: sorry I

[4:25:27] Voice 15: have one question you said that you weren't allowed to see the property when you

[4:25:30] Voice 15: first went why was that

[4:25:32] Trustee Smith: because I don't know there was um I thought it was wrong but anyways

[4:25:39] Trustee Smith: whatever I hadn't given notice that I was coming but I wasn't coming to see the house I was just

[4:25:43] Trustee Smith: coming to look at the property um which is a nature reserve but um i think there was i don't

[4:25:51] Trustee Smith: know why i don't want to go into long discussion and that's not why i want to go now but uh it's

[4:25:57] Trustee Smith: not really an open property uh it's not a nature reserve that's open because there's a house and

[4:26:02] Trustee Smith: people live there and the question is how much should be open and not it doesn't even matter

[4:26:07] Trustee Smith: it's just that i do feel that i've talked about it for so long and i i do want to look at it the

[4:26:12] Trustee Smith: tenant was having a bad day that day so that's probably part of why she didn't want me to see it

[4:26:19] Trustee Smith: which

[4:26:19] Voice 15: i absolutely feel more comfortable if the uh um the person that lives there was comfortable

[4:26:26] Voice 15: with this

[4:26:27] Voice 6: well any type

[4:26:30] Trustee Smith: of requested we've given them notice and they're willing to have me come

[4:26:35] Trustee Smith: but they want to see a motion from the board because it's not a usual thing that the board

[4:26:40] Trustee Smith: does although we do go to see properties quite often but anyways um

[4:26:44] Voice 15: yeah for sure but people

[4:26:45] Voice 15: don't live there that's

[4:26:46] Trustee Smith: that's right um and trustee emmings and then i'm if you know and

[4:26:50] Trustee Smith: then i'm going to put it and we can vote for it or against it whatever um trustee emmings did you

[4:26:54] Trustee Smith: want to speak to not trustee manager only

[4:26:56] Voice 13: that just for clarity of the board there is a component

[4:27:01] Voice 13: of the nature reserve that's open to the public and it provides an access to the beach and there's

[4:27:06] Voice 13: component of the nature reserve that is considered kind of the area around the house and it's

[4:27:12] Voice 13: required that we make appointments to visit that with the tenant um and so there we've gone we've

[4:27:20] Voice 13: gone through some effort to um sign that area a little bit better um so that the public is fully

[4:27:27] Voice 13: aware of that um but i think that the struggle was related to a desire to see the area around

[4:27:34] Voice 13: the house and that caused a little bit of the well

[4:27:38] Trustee Smith: actually that I do have to intervene that

[4:27:40] Trustee Smith: isn't true actually I was only on the public part of the property I was nowhere near the house

[4:27:44] Trustee Smith: and didn't want to go to the house so that's a misunderstanding and it's not why I want to go

[4:27:49] Trustee Smith: now anyways I just want to clarify that that I did go I wasn't interested in seeing the house

[4:27:54] Trustee Smith: or going around the house it was just like the public there to look at the property that was

[4:27:59] Trustee Smith: public but now if it's signed better that would be a good thing anyways I just I don't want this

[4:28:04] Trustee Smith: discussion to go for a long time because we have so many important things to talk

[4:28:08] Trustee Smith: about trustee Govro I'll let you go and then I'm gonna somebody's already

[4:28:13] Trustee Smith: proposed the motion I'll get a seconder and you can vote thanks go

[4:28:17] Voice 15: back and I

[4:28:18] Voice 15: understand there's a timeline around getting this motion into the tenant

[4:28:22] Voice 15: however I would like the motion to include who's going okay it's not

[4:28:26] Voice 15: open-ended who can go and who cannot go okay

[4:28:30] Trustee Smith: so I have I'm going and trustee

[4:28:32] Trustee Smith: Yates it will probably be on the Thursday so I don't know if you'll be able to go

[4:28:36] Voice 5: I can go you

[4:28:39] Trustee Smith: can go okay so I teach the chair and trustee Yates does anybody else want to go oh trustee

[4:28:45] Trustee Smith: go go do you want to go your hands still no I would not go okay and trustee Yates oops okay

[4:28:55] Trustee Smith: so maybe somebody wants to meet read the motion again because we've just added to it trustee

[4:29:01] Trustee Smith: Yates do you want to read it

[4:29:01] Voice 5: well I need to know what time on Thursday I'm in the council meeting

[4:29:05] Voice 5: until you know noon or so so well

[4:29:09] Trustee Smith: why don't we put your name in the motion and the time we haven't

[4:29:12] Trustee Smith: set the time yet so let's talk about

[4:29:14] Trustee Smith: yeah okay thank

[4:29:16] Voice 5: you um

[4:29:17] Trustee Smith: so are you reading the motion sure

[4:29:20] Voice 5: I can do that I move that the islands trust conservancy board authorize the ITC chair and

[4:29:26] Voice 5: and Trustee Yates to enter the Ruby Alton House,

[4:29:31] Voice 5: Salt Spring Island to inspect the condition

[4:29:33] Voice 5: of the house and property.

[4:29:36] Trustee Smith: Okay.

[4:29:38] Trustee Smith: I'll second it since it does affect me in the motion.

[4:29:42] Trustee Smith: All those in favor, please raise your-

[4:29:44] Trustee Smith: Can I ask this question?

[4:29:45] Trustee Smith: Sorry.

[4:29:46] Trustee Smith: I've got another question.

[4:29:47] Trustee Smith: Sorry.

[4:29:47] Voice 15: I did, I have another question.

[4:29:48] Voice 15: What happens if you're there and you find something?

[4:29:51] Voice 15: How does that be communicated back to the board

[4:29:54] Voice 15: or be um i'm

[4:29:58] Trustee Smith: not there i'm not there to we're not

[4:30:00] Trustee Smith: there to inspect it we're not inspectors but I think that would be reasonable

[4:30:04] Trustee Smith: after the visit to next time we talk about this issue to report to the board

[4:30:10] Trustee Smith: that kind of makes sense actually that we've been there as

[4:30:14] Voice 15: decision-makers on

[4:30:16] Voice 15: on this property having inspect the condition is it's in the motion yeah

[4:30:22] Trustee Smith: so

[4:30:24] Trustee Smith: you want us to put it in the motion and report back to the board

[4:30:28] Voice 15: well if you're

[4:30:30] Voice 15: they're not there to inspect the condition that i think should be removed from the motion

[4:30:35] Voice 13: uh so the for clarity the reason it's there is that's what our agreement with the tenant

[4:30:40] Voice 13: allows for so the board may enter the property to inspect the condition of the house um so that's

[4:30:47] Voice 13: why it's there and then i i did add and i'm sorry this is taking liberties on behalf to inspect the

[4:30:52] Voice 13: condition of the property and house on behalf of the board um because again the right to do

[4:30:58] Voice 13: the inspection is the boards so whoever is there is a representative of the board

[4:31:03] Voice 13: okay

[4:31:04] Trustee Smith: thanks trustee gobro is there um so we have a motion it's seconded is there anybody else who

[4:31:11] Trustee Smith: wants to speak to the motion oh trustee yates you want to speak to it again uh

[4:31:15] Voice 5: just you're

[4:31:16] Voice 5: missing the word of before between behalf and the on

[4:31:22] Trustee Smith: it should be on behalf of the board and

[4:31:27] Trustee Smith: instead of on its behalf okay you have on its yeah okay great okay all those in favor of the

[4:31:37] Trustee Smith: motion put your hand up please one two three and all those against one one against and abstaining

[4:31:55] Trustee Smith: uh trustee khan so that passes it's three four one against one abstaining okay okay so let's

[4:32:09] Trustee Smith: move on because we've really got a big agenda here um now what i'll suggest the time is 2 38

[4:32:16] Trustee Smith: and we do have an in-camera session and i we have the risk management policy the first

[4:32:23] Trustee Smith: nations engagement briefing and um the engagement strategy those are sort of big things that are

[4:32:28] Trustee Smith: left so i think we should just start with the risk management policy i'll see if we can do it

[4:32:34] Trustee Smith: in 15 minutes but i don't want people to not be allowed to speak so i think it's important to

[4:32:40] Trustee Smith: speak trustee elliott your hand is up we

[4:32:43] Trustee Elliott: do have one more motion um number two on the screen to

[4:32:47] Trustee Elliott: direct staff to tenant oh

[4:32:50] Trustee Smith: yes sorry you're right that's already kind of been done but that's right

[4:32:53] Trustee Smith: um the islands trust conservancy okay so would you like to read the second motion please

[4:32:59] Trustee Smith: trustee elliott sorry

[4:33:02] Trustee Elliott: yeah i move that the islands trust conservancy board direct staff to notify the

[4:33:06] Trustee Elliott: tenant of the ruby alton house of its intention to enter the premises to inspect the condition

[4:33:11] Trustee Elliott: of the house as per the rental agreement dated october 1st 2012.

[4:33:15] Trustee Smith: is there a seconder trustee

[4:33:19] Trustee Smith: any discussion all those in favor one two uh three in favor all those against

[4:33:31] Trustee Smith: against one abstains abstentions trustee con so that is the same as before three in favor one

[4:33:41] Trustee Smith: against and it passes okay thanks a lot thanks for that trying to get through the agenda faster

[4:33:47] Trustee Smith: than it's practical okay so the next now we'll go back to what we were doing before 5.2 ITC

[4:33:53] Trustee Smith: risk management policy and there's a briefing on that it starts on page 87 people and oh you've

[4:34:00] Trustee Smith: got it up there great okay so we started a discussion on this before and I don't

[4:34:08] Trustee Smith: know if a staff wants to speak to this but I would ask you to again just speak

[4:34:14] Trustee Smith: very briefly and assume we've read it okay

[4:34:18] Voice 13: I will speak to it very very

[4:34:20] Voice 13: briefly just to say that this is largely presented to the board to let you know

[4:34:25] Voice 13: that we have started work on this but we're not at a stage where we can give

[4:34:28] Voice 13: give you a policy to review. We've got some recommendations for you here in terms of things

[4:34:35] Voice 13: to consider. I'm just going to scroll all the way down. One of the priority questions for the board

[4:34:45] Voice 13: is what type of policy does the board want? Because we're a little unclear on whether we're

[4:34:50] Voice 13: moving forward on what a regular policy might look like, or if the board wants us to actually

[4:34:56] Voice 13: pursue this notion of core policy which we can talk about more if you have

[4:35:02] Voice 13: questions but essentially that requires further legal work and further

[4:35:05] Voice 13: information before staff can proceed with that but with our new insurance

[4:35:10] Voice 13: provider we have some models of of sort of the more status quo policy that we

[4:35:16] Voice 13: could proceed on and other than that questions but I'll pass it over in the

[4:35:22] Voice 13: the interest of time yeah

[4:35:24] Trustee Smith: okay that'd be great so um maybe i'll presume everyone's read this we've

[4:35:28] Trustee Smith: already started to discuss this there are a couple motions proposed um and i i have some things i

[4:35:35] Trustee Smith: want to say but maybe some other people do as well so does anybody want to speak to this um and i

[4:35:40] Trustee Smith: think those are good questions that um manager emmys has raised what is the type of policy we

[4:35:46] Trustee Smith: want is it really do we want a policy that's just about danger trees or do we want a broader policy

[4:35:53] Trustee Smith: that's about um risk in general and some of the other risk factors and um what are the hazards

[4:36:02] Trustee Smith: if that's where we want to go that we want to consider so um i'll let people raise their hands

[4:36:07] Trustee Smith: trustee elliot so

[4:36:09] Trustee Elliott: for me there are two main considerations and perhaps we could ask staff

[4:36:13] Trustee Elliott: have to do a little more research and come back, could we analyze which of the nature

[4:36:20] Trustee Elliott: reserves are primarily intended to be accessed and used by the public and so could be better

[4:36:27] Trustee Elliott: supported by a risk management policy that sees to the safety of the public as one of

[4:36:37] Trustee Elliott: of the primary considerations and which um reserves are more in line with the um the core

[4:36:48] Trustee Elliott: policy approach which would be to leave nature reserves undisturbed and not undertake any

[4:36:52] Trustee Elliott: measures so i think before adopting um one approach like yes we could investigate core

[4:37:01] Trustee Elliott: core policy and whether a Crown agency like the Conservancy can pursue that. But I think

[4:37:08] Trustee Elliott: identifying which reserves are for people enjoyment and which are more likely that we

[4:37:15] Trustee Elliott: desire to leave on their own might better inform the kind of policy that should be used for those.

[4:37:23] Trustee Elliott: Okay. Any other comments?

[4:37:29] Voice 5: Trustee Yates? I agree with Trustee Elliott.

[4:37:34] Trustee Smith: Okay, thanks. Any other comments? I don't see any of their hands. I have a few comments

[4:37:41] Trustee Smith: too. I agree with what Trustee Elliott said, but I also feel that we need a core risk management

[4:37:50] Trustee Smith: policy that is broader than just safety for the public. I think we need that, but I think

[4:37:57] Trustee Smith: we need a core policy that's broader. I'm reflecting a bit on the questions I got the

[4:38:02] Trustee Smith: the first time I went to trust council which they said to me what's your risk management policy for

[4:38:08] Trustee Smith: fires on your property what's your risk management policy for droughts on your property and I thought

[4:38:15] Trustee Smith: these are things that we might not have in you know the first time we that ITC might have thought

[4:38:22] Trustee Smith: about risk management we might have been talking mostly about public safety and particular danger

[4:38:27] Trustee Smith: But I think the world has changed. And now when we're talking about risk, we're talking about risk to the public from the impacts of climate change, like fires, like drought.

[4:38:40] Trustee Smith: What's the risk of drought to our properties? And I think that's very urgent to have a risk management policy that's much broader.

[4:38:51] Trustee Smith: So I would agree with asking the staff to let us know which properties urgently need a safety risk management policy.

[4:39:01] Trustee Smith: And then I see this as a two-tiered approach, but not the same tiers that the recommendation is.

[4:39:08] Trustee Smith: I think the first tier is to specifically focus on the properties that are for the public and need safety risk management.

[4:39:18] Trustee Smith: And the second tier is to focus on risk management from other issues, and particularly climate change, to our properties. And so that's a two-tiered process. I think they're both important. And I think risk management related to fire is actually kind of urgent as well, in my opinion, anyway.

[4:39:39] Trustee Smith: Anyway, so that risk management, broader than just safety, is beyond, I think, what the municipal insurance policy, you know, their advisors are talking to us about safety, and that's one specific part.

[4:39:52] Trustee Smith: But what I'm expecting is a risk management policy that's broader and addresses some of the other bigger concerns.

[4:40:00] Trustee Smith: So that's, I'll leave it at that.

[4:40:04] Trustee Smith: Manager Emmys.

[4:40:07] Voice 13: um well i can answer the question of you know which which nature reserves are open to the

[4:40:11] Voice 13: public versus not we have i think it's nine or ten that are closed to the public and the remainder

[4:40:16] Voice 13: are open um so we could easily prioritize those as having access in terms of safety um assessments

[4:40:25] Voice 13: um just a piece of information around risk management um the notion of the two pieces

[4:40:31] Voice 13: is one being more of a safety uh policy and the other whether it's a component or a second policy

[4:40:39] Voice 13: around other types of risks things like fire can be things that um like for example you could have

[4:40:45] Voice 13: a risk management policy that says you will manage for fuel loads adjacent to residential areas in

[4:40:52] Voice 13: our nature reserves because we do have several nature reserves that are in residential areas

[4:40:58] Voice 13: as opposed to more wild areas.

[4:41:00] Voice 13: So that comes, that's more of a safety issue

[4:41:03] Voice 13: related to things like fire management and climate change.

[4:41:06] Voice 13: And then there's more of the perhaps managing

[4:41:09] Voice 13: for natural values that might be related

[4:41:11] Voice 13: to risks associated with climate change.

[4:41:14] Voice 13: So for the board's consideration.

[4:41:17] Trustee Smith: Okay, thanks a lot for that.

[4:41:19] Trustee Smith: Trustee Yates.

[4:41:23] Voice 5: Thank you for that clarification, Kate.

[4:41:26] Voice 5: That is really helpful.

[4:41:27] Voice 5: I agree with I agree with you Chair Smith is that we have kind of two levels

[4:41:33] Voice 5: to look at here and probably the easiest level maybe for signage anyway is the

[4:41:41] Voice 5: ones that have a lot of public access and those are the ones that we look at

[4:41:46] Voice 5: because basically we don't want to be sued by anyone for any safety reasons

[4:41:52] Voice 5: And I really would like to encourage the staff and board to support this in looking at the Occupiers Liabilities Act, which has been brought up a number of times as being a really good guiding system.

[4:42:08] Voice 5: It's already been tested in the courts in British Columbia as to, you know, who's responsible if someone falls off a rock in a stream or something like that.

[4:42:19] Voice 5: and I think I just think that provides a really good framework for us to work on

[4:42:25] Voice 5: this safety issue ones thank you

[4:42:30] Trustee Smith: thank you any other comments so here's what I

[4:42:38] Trustee Smith: heard I think we'd have to have a different motion to address what I heard

[4:42:41] Trustee Smith: what I heard is that there's really a couple considerations and that we are

[4:42:49] Trustee Smith: talking about a sort of I don't know if tier is the right thing but we're

[4:42:56] Trustee Smith: talking about different types of risks and different policies for different

[4:42:59] Trustee Smith: type of risks so what I'm hearing is that people would like to see a risk

[4:43:04] Trustee Smith: management policy on safety for the reserves that are particularly open to

[4:43:13] Trustee Smith: the public that would be the priority and then I'm hearing that the second

[4:43:17] Trustee Smith: priority would be and that would be safety and that along with that we'd

[4:43:23] Trustee Smith: have a motion that would would say that that that should include recognition of

[4:43:31] Trustee Smith: our responsibilities under the occupiers Liabilities Act and particularly signage

[4:43:38] Trustee Smith: related to that and then the next thing is the tier on other risks like the

[4:43:46] Trustee Smith: risks of impacts of climate change near residences and there's which is a sort of say second urgency

[4:43:55] Trustee Smith: or maybe equal urgency and then the third one is the risk to our properties from climate change

[4:44:02] Trustee Smith: impacts that aren't near residential areas so that's what I'm hearing people say and then that

[4:44:08] Trustee Smith: would require I think a motion with like a b and c or something did I get that right uh trustee

[4:44:14] Trustee Smith: Yates you have your hand up trustee Yates is your hand up

[4:44:20] Voice 5: yeah sorry quick question um in the risk

[4:44:23] Voice 5: management policy policy considerations um one of the staff recommendations is again a tier one and

[4:44:31] Voice 5: a tier two with regard to um how often they're inspected and who might be helping so would we

[4:44:39] Voice 5: address that in step in a separate motion well

[4:44:43] Trustee Smith: that's different because that's really basically

[4:44:45] Trustee Smith: about the frequency of inspection yeah one could argue you know um i think that's a separate motion

[4:44:52] Trustee Smith: if we want to go that way i do personally but okay so um so i don't think i don't think any

[4:45:00] Trustee Smith: of the motions we have would work for that's a recommendation but um there's the uh where's

[4:45:11] Trustee Smith: that motion so we had the four that we deferred uh about what's happening here i

[4:45:20] Trustee Elliott: don't think there

[4:45:20] Trustee Elliott: recommended motion here this is requesting input but

[4:45:24] Trustee Smith: we did have a

[4:45:26] Trustee Smith: recommended motion in those four five that were six that we discussed

[4:45:30] Voice 4: it was

[4:45:36] Trustee Smith: on that didn't there we go yeah we had that the islands trust concerns word

[4:45:43] Trustee Smith: step were to pause risk management policy so I'm not hearing that but I'm

[4:45:47] Trustee Smith: I'm hearing a phased, maybe phased approach is really the better, the better work. So maybe I

[4:45:54] Trustee Smith: think what we need is a recommend. Can I propose some recommendations? And then we can argue about

[4:45:59] Trustee Smith: the words because that will make us go faster. People are okay with that. Oh, trustee Elliot,

[4:46:03] Trustee Smith: did you want to speak?

[4:46:04] Trustee Elliott: I did put something in the chat. The information that I'd be interested in

[4:46:10] Trustee Elliott: to help further the conversation will be to request staff to undertake further analysis

[4:46:15] Trustee Elliott: analysis to identify which ITC nature reserves would be better served, and it's in the chat,

[4:46:22] Trustee Elliott: Kate, I don't know if you're there, with a core policy of conservation environmental management,

[4:46:27] Trustee Elliott: and which would be better managed for public safety, as in reserves that are more open to

[4:46:34] Trustee Elliott: the public. So that's one step. And I think if you want to add in pieces about climate change,

[4:46:41] Trustee Elliott: that's another but then do we want to request legal opinion or get legal advice on those three

[4:46:53] Trustee Elliott: questions on page uh 89 so that would be my suggestion is keep working on this but we don't

[4:47:02] Trustee Elliott: have to do all the work right now we need more information in order to make a decision and give

[4:47:06] Trustee Elliott: of direction to develop policy um

[4:47:12] Trustee Smith: well okay so i mean i feel that we need to have like i think

[4:47:18] Trustee Smith: what we heard is we okay we're agreeing with you on a phased approach um kate's already identified

[4:47:25] Trustee Smith: that most of our nature reserves are managed for the public except for nine or ten so that's the

[4:47:31] Trustee Smith: first the first step

[4:47:33] Trustee Smith: sorry

[4:47:34] Trustee Elliott: i have to interrupt yeah she identified that eight or eight to ten

[4:47:37] Trustee Elliott: are closed to the public. But that was not the case with Sol Huynh Bay. It's open to the public.

[4:47:42] Trustee Elliott: We didn't have a risk management policy. And so the overriding policy is for public safety on

[4:47:49] Trustee Elliott: all nature reserves. That's in the ITC plan that we're currently running on. So what I'm asking is,

[4:47:55] Trustee Elliott: can we identify for a different policy approach, which nature reserves, not necessarily just ones

[4:48:03] Trustee Elliott: ones that are close to the public would be better served with, you know, an environmental

[4:48:09] Trustee Elliott: conservation management policy that doesn't put the public safety first, which is the overriding

[4:48:15] Trustee Elliott: policy approach right now. I

[4:48:20] Trustee Smith: like that. I just don't have, I don't think

[4:48:23] Voice 13: the way you

[4:48:23] Voice 13: worded it originally. What I can offer is that the ones that we do have that are close to the

[4:48:28] Voice 13: public are largely for, it's because of their natural values for the most part. And so those

[4:48:35] Voice 13: ones would perhaps be the first place to start with a core policy if you wanted

[4:48:41] Voice 13: to go that route but then that would of course exclude places like Shulween

[4:48:46] Voice 13: Spey and and others okay

[4:48:53] Trustee Smith: here's a suggestion could we say request staff

[4:48:57] Trustee Smith: because because originally that other motion which seems to have disappeared

[4:49:01] Trustee Smith: I'm sorry said that they would defer further work on the risk management

[4:49:07] Trustee Smith: So what I'm hearing saying is request staff to continue work on a risk management policy using a phased approach.

[4:49:15] Trustee Smith: And then phase one, one would be identification of properties that, properties where taking a public safety approach as a priority.

[4:49:40] Trustee Smith: It would be identification of properties where taking a public safety approach as a priority.

[4:49:49] Trustee Smith: Phase one would be identification of properties that require taking a public safety approach as the number one priority.

[4:50:06] Trustee Smith: Oops. Sorry, so that would cover what you're asking for, Toby, I think.

[4:50:15] Trustee Smith: Phase two, so this would be, you know, they wouldn't have to do all this at once.

[4:50:20] Trustee Smith: Phase two would be identification of properties that require a, Kate, I like that word you had, an environmental approach or a broader ecosystem management approach?

[4:50:43] Trustee Smith: I

[4:50:45] Trustee Elliott: think it's in the briefing the approach would be can't see it right now it was a concert anyway

[4:50:56] Trustee Elliott: it's in the chat their core policy of conservation environmental management okay that require a core

[4:51:08] Trustee Elliott: a

[4:51:10] Trustee Smith: core risk management policy no a core

[4:51:13] Trustee Elliott: policy is a specific thing we're talking about a core

[4:51:16] Trustee Elliott: core policy. So this is on page 89. And we have to get a legal opinion to how the ITC would lawfully

[4:51:27] Trustee Elliott: use this policy. So a core policy of conservation and environmental management. And could we apply

[4:51:35] Trustee Elliott: that just to specific nature reserves for that purpose?

[4:51:46] Trustee Smith: These should be

[4:51:47] Trustee Smith: properties that require

[4:51:48] Trustee Smith: a core policy of conservation and environmental management and

[4:52:01] Trustee Elliott: could i suggest a different word

[4:52:02] Trustee Elliott: other than require maybe just would benefit from within

[4:52:06] Voice 4: yeah would

[4:52:12] Trustee Smith: benefit from a core policy um

[4:52:16] Trustee Smith: okay phase one phase two i think that's it and then i would like to add to the phase one

[4:52:26] Trustee Smith: would be of any part that require taking a public safety approach as the number one and prior priority

[4:52:33] Trustee Smith: which would include um the role of signage can i put that there as well as tree removal

[4:52:47] Trustee Smith: how does that sound because we don't want to miss that um and actually uh i know that maybe

[4:52:59] Trustee Smith: Maybe everybody wasn't part of this discussion, but from Bowen Island, what's her name?

[4:53:05] Trustee Smith: I can just hear.

[4:53:06] Trustee Smith: She had raised some issues about instead of tree removal, there's a lot of management that can involve tree management,

[4:53:15] Trustee Smith: the role of signage, live tree management, and tree removal.

[4:53:37] Trustee Smith: And then phase two would be the identity of the properties that would benefit from a core.

[4:53:40] Trustee Smith: um okay what's missing here oh trustee yates i'm sorry i didn't see your hand

[4:53:49] Voice 5: that's okay

[4:53:50] Voice 5: i would be prepared to move this motion with both parts but have a very small amendment

[4:53:58] Voice 5: i don't think you need number one in front of priority um yes

[4:54:02] Trustee Smith: phase one phase two yeah

[4:54:04] Voice 5: yeah i

[4:54:05] Voice 5: mean if it's a priority that's the priority and i wonder if we could add to the first one phase one

[4:54:13] Voice 5: referring to the occupier liability act the bc occupier liability act yes

[4:54:24] Trustee Smith: and i had actually

[4:54:25] Trustee Smith: added something to that too as well include the role of signage um and then live tree management

[4:54:31] Trustee Smith: because there can be limbing you don't have to always take a tree down yeah where

[4:54:44] Voice 13: did you want

[4:54:45] Voice 13: to put the reference to the occupiers liability act

[4:54:47] Voice 5: um i would put it so i would say role of

[4:54:50] Voice 5: signage as well as treaty removal and live tree management and reference with with reference to

[4:55:04] Voice 5: the occupier liability act with with reference to the bc occupiers liability act and i don't

[4:55:21] Voice 5: mean that we have to follow it exactly but it does provide good guidance for british columbia

[4:55:25] Voice 5: yeah we do

[4:55:29] Voice 13: follow it we're required to follow the i

[4:55:33] Trustee Smith: see joe elliott's hand is up joe did you

[4:55:36] Trustee Smith: want to speak yeah

[4:55:38] Voice 9: i just and i'm quite new i'm just learning the process too and i appreciate

[4:55:41] Voice 9: the conversation but you know one and then what i'm wondering if there does there need to be any

[4:55:46] Voice 9: considerations to reconciliations and i guess um harvesting medicinal rights for first nations

[4:55:53] Voice 9: people have?

[4:55:57] Voice 13: So I can respond to that just to say that in most cases, the ITC has management plans

[4:56:08] Voice 13: and guidance that allows for a collection of plants for traditional uses. We have some

[4:56:17] Voice 13: restrictions on things like hunting that require a little bit more conversation, but we certainly

[4:56:25] Voice 13: have had those conversations in some cases for example for our covenants over on sydney island

[4:56:31] Voice 13: but the board has been making movements towards removing those barriers the piece that we think

[4:56:37] Voice 13: we need to do better is perhaps communicating that out to nations yeah

[4:56:43] Trustee Smith: so thanks that was a

[4:56:44] Trustee Smith: really good point it is something that we consider not perhaps in this risk management item but

[4:56:49] Trustee Smith: in general it's good okay anything else that we want to add I'll just I'll just

[4:56:57] Trustee Smith: remind people of one other thing in the previous discussion the staff had asked

[4:57:01] Trustee Smith: for in the absence of a risk management policy that we allow up to ten trees to

[4:57:08] Trustee Smith: be removed we didn't approve that we specifically agreed to take that out and

[4:57:13] Trustee Smith: we said when we got back to this we would consider whether we needed

[4:57:17] Trustee Smith: something in the interim, I think we are asking for the risk management policy to continue

[4:57:26] Trustee Smith: specifically that relates to that. So we don't need permission for taking trees out without a

[4:57:33] Trustee Smith: risk management policy, but others might disagree. I just wanted to raise that because we said we

[4:57:38] Trustee Smith: would discuss it. Manager Emmings, your hand is up.

[4:57:44] Voice 13: I just wanted to comment that while I

[4:57:46] Voice 13: I appreciate this phased approach.

[4:57:47] Voice 13: It actually doesn't address some of the work planning issues

[4:57:52] Voice 13: that were identified in the request for decision.

[4:57:56] Voice 13: Essentially, this is somewhat of an,

[4:57:58] Voice 13: not an increase of work,

[4:57:59] Voice 13: but you've given us two types of policies to write here

[4:58:02] Voice 13: instead of just one.

[4:58:04] Voice 13: So I just wanted to raise that.

[4:58:06] Voice 13: And I won't have, like, there won't be a prop,

[4:58:09] Voice 13: there won't be an ITC manager

[4:58:10] Voice 13: and there won't be property management staff available

[4:58:12] Voice 13: to work on this I would say until the late fall so I wanted to make sure the

[4:58:21] Voice 13: board was aware of that at the least yeah so

[4:58:24] Trustee Smith: I think by phased approach we're

[4:58:26] Trustee Smith: meaning you don't have to do both of these things right away that the most

[4:58:30] Trustee Smith: the phase one is what you do first phase two is what you do second and so I'll

[4:58:35] Trustee Smith: say that and we I think through this we're saying we're not willing to defer

[4:58:42] Trustee Smith: for a risk management policy.

[4:58:43] Trustee Smith: And so that's the controversy,

[4:58:46] Voice 4: but

[4:58:47] Voice 13: I appreciate what you're saying, yeah.

[4:58:49] Voice 13: Just saying that the board is what else is coming off

[4:58:51] Voice 13: the plate for the ITC.

[4:58:53] Voice 13: Are you going to request that we stop monitoring properties

[4:58:57] Voice 13: for the summer?

[4:59:00] Voice 13: I'm just not sure who will do this work until we get into,

[4:59:04] Voice 13: like I said, October, November, December.

[4:59:08] Trustee Smith: I'll just leave that for a minute

[4:59:09] Trustee Smith: because trustee Elliott's hand is up.

[4:59:12] Trustee Smith: so

[4:59:12] Trustee Elliott: this this was my thinking was not to do work on the policy approach but

[4:59:18] Trustee Elliott: a seek a legal opinion that is something that's already identified in the briefing

[4:59:23] Trustee Elliott: um we need to know that if we're going to implement a core policy can we do that so that was

[4:59:32] Trustee Elliott: my suggestion and also identify which properties would benefit from which type of policy because

[4:59:39] Trustee Elliott: Because if there's 38 properties that need to have a public safety policy first, we can

[4:59:45] Trustee Elliott: then work on that one first in October.

[4:59:48] Trustee Elliott: So I think what I was seeking was more problem identification, background research that

[4:59:56] Trustee Elliott: wouldn't take up staff's time necessarily, would give us a better understanding of the

[5:00:00] Trustee Elliott: understanding of do we want to go with a core policy approach or um develop the risk management

[5:00:07] Trustee Elliott: policy uh to protect the public so that's why my suggestion in the chat was to identify those

[5:00:14] Trustee Elliott: nature reserves and and then do the legal opinion piece so

[5:00:20] Trustee Smith: i'll ask people not to put things in the

[5:00:23] Trustee Smith: chat because it's absolutely impossible for me to monitor chat and manage a meeting it's impossible

[5:00:28] Trustee Smith: so I won't see any of that but okay so you you prefer to make amendments to

[5:00:37] Trustee Smith: this motion is that what I'm hearing you say that well

[5:00:42] Trustee Elliott: what we're hearing is work

[5:00:44] Trustee Elliott: can't be done on policy development could work be done on seeking a legal

[5:00:50] Trustee Elliott: opinion on a core policy and its applicability to the islands trust

[5:00:55] Trustee Elliott: trust conservancy. And secondly, identifying which nature reserves would benefit with or would be

[5:01:02] Trustee Elliott: better served with this core policy of conservation environmental management, and which would be

[5:01:08] Trustee Elliott: better served with a risk management policy that's focused on public safety. It's, it's, it's a

[5:01:18] Voice 13: assessment

[5:01:18] Trustee Elliott: yeah

[5:01:19] Voice 13: so that type of work i think could be done within staff work programs um we have most

[5:01:26] Voice 13: of the work already to seek that legal opinion and i think we probably have enough to provide

[5:01:31] Voice 13: to the board information about which nature reserves are they're all managed for their

[5:01:36] Voice 13: ecological values that's the the priority for all of them but some of them have recreational

[5:01:41] Voice 13: use as well so we can definitely identify those okay

[5:01:47] Trustee Smith: so what i'm going to do before i say i think

[5:01:49] Trustee Smith: as make you aware it's 308 charles has to leave at 3 15 for a doctor's appointment and as what

[5:01:56] Trustee Smith: i'm hearing is that this item isn't actually ready like it's going to take us longer to get

[5:02:03] Trustee Smith: to a decision on this and i i we have other things too and i don't think any of them will get the

[5:02:11] Trustee Smith: first nations engagement um which is really for discussion and direction it has many items in it

[5:02:18] Trustee Smith: that we probably do want to discuss so I will ask because I of the time if people would be willing

[5:02:26] Trustee Smith: can we do this um maybe I think it's Kate you would be asking can we have a back and forth

[5:02:33] Trustee Smith: on a motion related to this that we approve through um through the internet is that possible

[5:02:41] Trustee Smith: to do it's not possible to do it all has to be done in a public meeting in a

[5:02:46] Voice 4: public public yeah

[5:02:47] Trustee Smith: Yeah. Okay. Trustee Yates?

[5:02:49] Voice 5: I think we can approve. I think we can vote on this motion with those two phases

[5:02:54] Voice 5: and not worry about a legal opinion right now because we're not giving it a timeline. We're

[5:03:01] Voice 5: not saying that they continue to work and get it all done by any certain date at all. I think

[5:03:07] Voice 5: it's okay to say that we request them to continue to work on it and we have these two phases

[5:03:13] Voice 5: is and I think we're fine with that we're not setting a deadline and I don't

[5:03:18] Voice 5: think we need any legal opinions at this point because the staff does know the

[5:03:22] Voice 5: difference between the types of reserves

[5:03:25] Trustee Smith: okay I don't have much more time for

[5:03:31] Trustee Smith: discussion on this so I think maybe what I'm gonna have to do is have someone

[5:03:36] Trustee Smith: read the motion we can um second it we can vote on it and then we can continue the discussion if

[5:03:45] Trustee Smith: we want a separate motion but we also have to decide what we're not going to do this is what

[5:03:49] Trustee Smith: i'm really worried about so um i i think we have to go ahead because of time unless kate you have

[5:03:55] Trustee Smith: something very specific to add that you haven't already said uh

[5:03:59] Voice 13: the really important piece for

[5:04:01] Voice 13: staff in order to to develop a policy at this stage is knowing whether or not the board wants

[5:04:06] Voice 13: to proceed with a core policy approach which is entirely different than any other regular approach

[5:04:12] Voice 13: so really we if you want like if you want us to go forward with policy that would be done

[5:04:20] Voice 13: by a regular parks organization bc parks municipal governments etc we can go forward and do that

[5:04:26] Voice 13: um and then if you want us to do something that's more core policy based we do need that legal

[5:04:32] Voice 13: advice or the i would suggest the board needs that legal advice yeah

[5:04:37] Trustee Smith: okay so then so what i'm

[5:04:41] Trustee Smith: going to say here i just i just don't think we can come to this in a minute like i think it's

[5:04:45] Trustee Smith: you know it's a bigger discussion so we can request staff to continue work on this motion

[5:04:51] Trustee Smith: it um through a phased approach and then it will be the next meeting that we might request legal

[5:04:57] Trustee Smith: work. I don't see how we're going to fit that into here. Yeah, this point. Good idea. So how about

[5:05:05] Trustee Smith: somebody reads the motion, we vote on it. And then the next time if you can, someone put that in the

[5:05:10] Trustee Smith: notes that we do want in the next meeting to look at a legal approach. Charles, unless it's something

[5:05:17] Trustee Smith: very, are you going to read the motion?

[5:05:19] Voice 11: No, I just wanted to ask a question from what Kate just said.

[5:05:24] Voice 11: is this use of the words core policy adding to staff time that is a concern so

[5:05:33] Voice 13: core policy is

[5:05:35] Voice 13: a very different approach it's essentially the board could decide to manage land for ecological

[5:05:40] Voice 13: purposes in which case it has extreme signage that says that people enter this property at their own

[5:05:46] Voice 13: risk and take on the risk of having a tree fall on them i'm not quite sure how it would be written

[5:05:53] Voice 13: But essentially, we've received advice that our legal counsel is unsure whether or not the ability, the board has the ability to enter into that type of policy.

[5:06:06] Voice 13: And so we would need to explore whether we are able to.

[5:06:08] Voice 13: And then if we are able to, we need advice on the exact wording of signage related to that core policy.

[5:06:16] Trustee Smith: Okay, so, yeah, I mean, it's just there's more work.

[5:06:20] Trustee Smith: And I just, honestly, I have to end this meeting in two minutes.

[5:06:23] Trustee Smith: so we can't come up with another motion a more detailed motion we can decide not to pass this

[5:06:29] Trustee Smith: motion it's up to us i suggest that this motion isn't going to require any work immediately we

[5:06:36] Trustee Smith: can refine it later at the next meeting um with legal opinions that we might need and we might

[5:06:41] Trustee Smith: vote against it so i would ask that we just focus on this that someone read the motion someone

[5:06:47] Trustee Smith: second it we vote and then we we can move on. Thanks Trustee Yates.

[5:06:54] Voice 5: I will read

[5:06:56] Voice 5: the motion. I move that the Islands Trust Conservancy Board request that staff

[5:07:01] Voice 5: continue work on risk assessment policy through a phased approach as follows. One

[5:07:08] Voice 5: public safety approach as a priority which would include the role of signage

[5:07:14] Voice 5: as well as tree removal and live tree management with reference to the BC

[5:07:19] Voice 5: Occupiers Liability Act and two identification of properties that would

[5:07:26] Voice 5: benefit from a core policy of conservation and environmental

[5:07:29] Voice 5: management approach. It

[5:07:33] Trustee Smith: should be and an environmental management approach. Do I

[5:07:36] Trustee Smith: have a seconder? Trustee Elliott and I'm not going to have any further discussion

[5:07:45] Trustee Smith: because we don't have time. All those in favour raise their hand. One, two, three.

[5:07:53] Trustee Smith: All those against raise your hand. Trustee Dover, all those abstaining raise

[5:08:03] Trustee Smith: your hand. Trustee Cohn, so the motion passed. Yeah, that's great. And what we're

[5:08:16] Trustee Smith: gonna have to do, we have a lot of items that we didn't get through. There wasn't

[5:08:19] Trustee Smith: to law there was one thing uh related to ruby alton on the um oh there was one thing sorry i

[5:08:25] Trustee Smith: shouldn't have said that there's one thing on the in camera but we won't get to that and i we're

[5:08:30] Trustee Smith: going to have to end the meeting now and um defer all the other items but i'm going to let kate speak

[5:08:35] Trustee Smith: for a moment yes

[5:08:37] Voice 13: are we going to go in camera are you suggesting that we because

[5:08:40] Trustee Smith: there is one

[5:08:41] Voice 13: item on the in camera meeting um

[5:08:43] Trustee Smith: well it's 3 15 um it would we would still have a quorum

[5:08:49] Trustee Smith: if people would be willing to go in camera for 15 minutes it's not a

[5:08:53] Trustee Smith: long meeting it i know that

[5:08:55] Trustee Smith: a trustee khan can't stay but is there anyone else who cannot stay for another 15 minutes to go in

[5:09:02] Trustee Smith: camera all right that's good thanks for that um uh manager i mean so can i have a motion to adjourn

[5:09:09] Trustee Smith: the meeting it's written down i

[5:09:12] Trustee Smith: think we need a motion

[5:09:13] Voice 13: to go in camera oh

[5:09:14] Trustee Smith: first okay well do we

[5:09:17] Trustee Smith: not need a motion to adjourn this meeting as well we will but we have to start with okay okay okay

[5:09:23] Trustee Smith: can i have a motion to go in camera please uh trustee elliott i

[5:09:28] Trustee Elliott: move that the meeting be closed

[5:09:29] Trustee Elliott: to the public in accordance with the community charter part four division three section 90

[5:09:34] Trustee Elliott: one subsection e for the acquisition disposition or expropriation of land or improvements as the

[5:09:41] Trustee Elliott: islands trust conservancy board considers that disclosure could reasonably be expected to harm

[5:09:45] Trustee Elliott: the interests of the islands trust conservancy and one i the receipt of advice that is subject

[5:09:51] Trustee Elliott: to the solicitor client privilege including communications necessary for that purpose

[5:09:55] Trustee Elliott: and that the recorder and staff attend the meeting okay

[5:10:00] Trustee Smith: uh so anybody second that

[5:10:05] Trustee Smith: trustee yates all those in favor anybody against nobody's are you against trustee yates i see your

[5:10:15] Trustee Smith: your hands up. So that passes unanimously. So let us go in

[5:10:20] Trustee Smith: camera. So that means that somebody has to close the

[5:10:23] Trustee Smith: meeting to the public.