Hornby Island Local Trust Committee regular meeting, June 14, 2024

[0:00:00] Voice 4: I want to begin by acknowledging that we're fortunate to be able to gather today in locations across the territory of Coast Salish Peoples.

[0:00:08] Voice 4: We respectfully acknowledge that the line to gather on is on the unceded traditional territory of the Comox First Nation, the traditional keepers of this land.

[0:00:17] Voice 4: My name is Tim Peterson. I'm elected on Liskety Island. I'm the chair of the Hortby Island Local Trust Committee.

[0:00:23] Voice 4: i'm joined today by uh trustees alex allen grant scott and together we uh can we make up the

[0:00:33] Voice 4: hornby island local trust committee uh

[0:00:35] Voice 7: the meeting's being live streamed and recorded

[0:00:37] Voice 7: for those who are unable to attend in person today um

[0:00:41] Voice 4: and of course we have limited wi-fi

[0:00:44] Voice 4: connection here so you have a device on the wi-fi which is asking turn it off so we can

[0:00:49] Voice 4: hopefully get the broadband i'm

[0:00:51] Voice 3: going to adequate

[0:00:52] Voice 4: um

[0:00:54] Voice 3: yeah just just

[0:00:56] Voice 7: it's we we do have some staff

[0:00:58] Voice 7: voting in and we really just like to be able to hear stuff so

[0:01:01] Voice 10: it's

[0:01:02] Voice 7: just the more we can limit

[0:01:03] Voice 7: the bandwidth use the more chance we have for having that success hopefully that's not going

[0:01:08] Voice 4: to be the case forever um and we have staff members joining us today uh lisa mullard is

[0:01:17] Voice 4: our minute taker uh ian cox our planner and jim roots the regional planning manager

[0:01:22] Voice 4: happy to have

[0:01:23] Voice 4: you all

[0:01:23] Voice 7: i don't know if uh warren dieman has joined yet but he's going to be joining us and

[0:01:33] Voice 7: and uh looks like we also have jill elliott and daniel schneider uh with us today as well

[0:01:42] Voice 7: so thank you everyone for being here um

[0:01:46] Voice 4: this meeting is an official forum for the local trust

[0:01:49] Voice 4: committee to make decisions about live use planning matters and discuss relevant business

[0:01:53] Voice 4: and i'll also add this as a place of employment and despite the fact some staff are in their own

[0:01:59] Voice 4: homes our staff have a right to a safe and respectful workplace and so with that i will

[0:02:06] Voice 4: go to the agenda um any amendments to the agenda today i know that we do have

[0:02:14] Voice 4: i guess that's for the closed meeting i had that portion coming in so other than that i don't think

[0:02:21] Voice 4: we can adopt the agenda as presented then

[0:02:23] Voice 7: by general consent yep yes okay so we'll lead off

[0:02:28] Voice 7: with the trustee reports who'd like to go first grant for change yeah yeah thank you

[0:02:45] Voice 5: yes apologies trustee scott um there was um an addition of an additional

[0:02:53] Voice 7: closed yes so okay

[0:02:56] Voice 7: but

[0:02:57] Voice 4: we can put i figured

[0:02:58] Voice 7: that should be amended to the closed agenda

[0:03:00] Voice 4: right we

[0:03:01] Voice 3: just need to oh we

[0:03:03] Voice 4: just to make sure we

[0:03:04] Voice 5: do all the right

[0:03:04] Voice 3: for

[0:03:06] Voice 5: the break because the staff from the ministry of

[0:03:09] Voice 5: relationships right

[0:03:10] Voice 7: okay yeah so that will change our timing of our agenda but um yeah and and the

[0:03:16] Voice 7: citation i guess all right good good point but uh so

[0:03:21] Voice 4: yeah we will have

[0:03:22] Voice 7: you say 115. yeah when the

[0:03:25] Voice 7: break is

[0:03:25] Voice 5: yeah depending on okay

[0:03:31] Voice 7: so we'll be going into a closed meeting shortly after

[0:03:34] Voice 7: after one o'clock just for everybody's information and then we'll come back out of that

[0:03:38] Voice 7: business if we haven't completed it yet

[0:03:41] Voice 10: um

[0:03:43] Voice 7: so trustee scott fire away thank you so the

[0:03:48] Voice 7: two main meetings we've had since the last one of these which is of course with the

[0:03:53] Voice 6: Comox Valley Regional District

[0:03:54] Voice 7: and it

[0:03:55] Voice 6: was quite interesting one of the two

[0:03:57] Voice 6: main issues that I

[0:03:58] Voice 6: remember Alex a little bit more

[0:03:59] Voice 7: one was the question they're doing a study about uh

[0:04:03] Voice 7: licensing for short-term principles and they're going to delve down into it the question of

[0:04:11] Voice 7: temporary use permits because a big question of ours is which is more advantageous we have

[0:04:21] Voice 7: have temporary use permits already, license it. So there's advantage and disadvantage.

[0:04:24] Voice 7: I won't get into what that means. So that was very interesting. The other thing I found

[0:04:29] Voice 7: really fascinating was PRCMP Sergeant was there, and one of the things we talked about

[0:04:37] Voice 7: was how much Denver resents Hornbyites, you know, speeding, using McFarland, that's a

[0:04:47] Voice 7: 50k zone and going to 80k or 90k trying to beat them you know get ahead of the flying on the slow

[0:04:53] Voice 7: way so i've said a couple of times i thought the best way to deal with that is if they if the rcmp

[0:04:59] Voice 7: simply put a road rock there once in a while you know a camera and and all you got to do is

[0:05:08] Voice 7: hand out a few tickets and the word will go out very very quickly you speed along

[0:05:12] Voice 7: along McFarland that's West Coast, there's a chance you're going to get busted. And if you go 80 or 90 in a 50k zone, you're

[0:05:25] Voice 7: hitchhiking. So they thought that was a pretty good idea, especially coming from somebody from Hornby. But I mean, you know, I

[0:05:37] would feel the same way

[0:05:38] Voice 7: if I hadn't done that

[0:05:39] Voice 7: where people were speeding, right?

[0:05:41] Voice 7: And I don't want my

[0:05:43] Voice 7: everybody guilty, but I wouldn't want

[0:05:45] Voice 7: them to go one way or the other.

[0:05:47] Voice 7: But the other interesting

[0:05:48] Voice 7: meeting we had was we met with the

[0:05:50] Voice 7: Comox First Nation.

[0:05:53] Voice 7: And the big issue that came up there

[0:05:55] Voice 7: was, from their point of view

[0:05:57] Voice 7: and ours, was how

[0:05:59] Voice 7: do I identify the

[0:06:01] Voice 7: First Nation's cultural

[0:06:03] Voice 7: and heritable values on a map

[0:06:05] Voice 7: so that people will

[0:06:08] Voice 7: be able to you know when you go to do a development or you buy a piece of property

[0:06:13] Voice 7: and it's you at least can see whether in my mind it's in a red zone or not this isn't to

[0:06:20] Voice 7: identify specific sites with specific things on it you're not going to say that's a burial site

[0:06:26] Voice 7: and there's a mid there but just to say this is a this is an area that's been identified as a high

[0:06:32] Voice 7: potential so if you are doing a development in that zone you're going to have to go through a

[0:06:38] Voice 7: bunch of hoops so that was that was taken into account and the chief was adamant about they

[0:06:45] Voice 7: didn't want to be the policeman on on every permit that comes to this go all the way to the art all

[0:06:53] Voice 7: the way to them so they were looking for the trust to do that and as i understand there's there's

[0:06:59] Voice 7: something called red maps that we brought for something with you that people can actually

[0:07:04] Voice 7: see you're out there that actually shows some of your stuff so it was very interesting and i thought

[0:07:09] Voice 7: i found both both meetings very helpful thanks thank you um trust the album well i've done

[0:07:20] Voice 7: the tournament was very same meetings

[0:07:21] Voice 9: but i got a few more separate points um so yeah let's see

[0:07:27] Voice 9: The CVR meeting was in June, and Daniel Arbour, our Director of Charities meeting.

[0:07:33] Voice 9: And yeah, so the RCMP, I forget his name, but he comes to the meetings pretty much regularly.

[0:07:39] Voice 9: So we talked about the most common talk to police issues have been traffic and wellness and mental health checks, apparently.

[0:07:50] Voice 7: And that's not Courtney, but that's Cumberland and Black Creek and all the rural areas, and Hornby and Denman.

[0:07:56] Voice 7: and

[0:07:56] Voice 9: um and then another one is the online extortion fraud it's like up 150 percent

[0:08:04] Voice 9: i know there was this one woman on our island that did have somebody call and um

[0:08:11] Voice 9: it was very frightening they she thought her son was in a car accident and uh she was going to send

[0:08:16] Voice 9: money she was this close to doing that and the

[0:08:20] Voice 7: son walked in this type of walking just be very

[0:08:24] Voice 7: aware of that when you pick up the phone so it's a very unpleasant thing um and

[0:08:30] Voice 9: then we talked about

[0:08:30] Voice 9: animal control once again dogs lots of issues here and i am going to put up some sort of survey or

[0:08:35] Voice 9: something in the um the summer edition just to see what's the appetite for revisiting this because

[0:08:42] Voice 9: there has been a lot of dog attacks and chickens and

[0:08:46] Voice 7: we do have a lot of dogs inside and of course

[0:08:49] Voice 7: the visitor dogs as well so we'll find out about that what's the appetite and then yeah i was kind

[0:08:56] Voice 7: of confused

[0:08:57] Voice 9: about the vacation rental business licensing discussion because we've got the

[0:09:02] Voice 9: provincial radio i still i'm still i felt like um they were wanting us to come up with a motion

[0:09:08] Voice 9: frankly to go further whether we want um temporary permits versus getting to explore business

[0:09:15] Voice 9: business licenses. So I wasn't sure where this is going. And I

[0:09:17] Voice 9: did talk to Daniel. And then, yeah, he said his quote was

[0:09:25] Voice 9: partnership is hard. And then also brought up the signage at

[0:09:30] Voice 9: Mount Jeffrey the trails and a lot of people do not like the

[0:09:33] Voice 9: signage is still organic. And everyone is the name of the

[0:09:37] Voice 9: the trail, call

[0:09:38] Voice 7: 911, everyone, call 911, call 911,

[0:09:40] Voice 9: call 911, and that's ridiculous.

[0:09:43] Voice 9: And I did mention that, which I'm going to bring up later in our meeting, about a resolution

[0:09:49] Voice 9: we did about place names was coming up for destinations back in 2017, and I'm going to

[0:09:54] Voice 9: bring that up because

[0:09:55] Voice 7: that should have been part of this before they even put signs on

[0:09:59] Voice 7: the park, frankly.

[0:10:01] Voice 7: and then

[0:10:01] Voice 7: so

[0:10:05] Voice 9: we met with the chief

[0:10:08] Voice 9: councillor Ken Price and

[0:10:09] Voice 9: one councillor Ken

[0:10:12] Voice 9: Newman and then there was

[0:10:14] Voice 9: an archaeology coordinator

[0:10:16] Voice 9: in intergovernmental relations

[0:10:19] Voice 9: and it was

[0:10:19] Voice 9: good I actually thought it was going to be two hours but it was only

[0:10:22] Voice 9: an hour and it's like oh so I didn't

[0:10:24] Voice 9: I thought okay I'll bring that up in the next

[0:10:26] Voice 9: hour and it didn't really happen

[0:10:27] Voice 9: and it wasn't all the signage so I didn't get to really talk about

[0:10:30] Voice 9: that but they did put out

[0:10:32] Voice 9: out that they don't want to hear site and usage, SAP. They

[0:10:41] Voice 9: don't want to hear it after the fact, they want to know before.

[0:10:43] Voice 9: So I thought when Grant and I did pass motions that they're

[0:10:47] Voice 9: going to hear before anytime something comes up to us, we

[0:10:50] Voice 9: will send it to them and then they comment on it. But

[0:10:53] Voice 9: apparently they haven't been receiving that. So we'll deal

[0:10:56] Voice 9: with that. And they feel like we're being real active, not

[0:11:00] Voice 9: proactive regarding our direct obligations um which is declaration of rights of indigenous

[0:11:06] Voice 9: peoples and then you know i mentioned about carrying capacity in terms of looking at ocps

[0:11:12] Voice 9: various other um reviews that they have to do and they said to not you know don't worry we have the

[0:11:19] Voice 9: carrying capacity so we can do it which i was surprised and they basically brought up about

[0:11:24] Voice 9: the cultural heritage policy and how we need to have um way more education the round tables or

[0:11:30] Voice 9: some sort of events on the island and um and they didn't mention they wanted cultural heritage

[0:11:36] Voice 9: signage which i've been pushing for too and then the last one was some they do have really big

[0:11:42] Voice 9: concerns

[0:11:42] Voice 7: about the water running in terms of them they're feeling that the aquifers people

[0:11:48] Voice 7: were prescribed so it was a it

[0:11:50] Voice 9: was an interesting meeting and done and i'll say it was the first in

[0:11:53] Voice 9: person meeting since 2017 for me and uh consulting staff to staff one and then hoping that we had

[0:12:00] Voice 9: important

[0:12:01] Voice 7: politicians politicians so that's my long record sorry thank you for that and so next

[0:12:07] Voice 7: up is the chair of the report i just would say that uh from my perspective the the meeting with

[0:12:13] Voice 7: uh kamak's uh first nation um chief of council

[0:12:16] Voice 4: and staff members was uh was really positive as far as

[0:12:22] Voice 4: that's a sense that everybody's on board to to meet more and to work together and so i think

[0:12:28] Voice 4: that's that's uh beginning of a positive step forward in the

[0:12:33] Voice 7: relationship um i really also

[0:12:37] Voice 7: appreciated the uh the meeting with uh daniel harper and the crd um it was actually both moving

[0:12:44] Voice 4: meetings were joined with um with the denman trustees that was kind of good because we got

[0:12:49] Voice 4: to cover there's a there's i think both from the first nation perspective and from the crd

[0:12:57] Voice 4: perspective

[0:12:57] Voice 7: there's a lot of there's a lot of overlap but we also did get into individual

[0:13:02] Voice 7: island um issues so i thought both were really productive and a good spirit of working together

[0:13:09] Voice 7: that's part of our mandate is in cooperation with other agencies and the first nations so i think

[0:13:16] Voice 7: that was uh positive steps on both of both of those meetings um let's see so trust councils

[0:13:24] Voice 4: next week on salt spring um we'll be marking the 50th anniversary of the islands trust which was

[0:13:31] Voice 4: i think june 5th um so a bit of reflection on that um uh

[0:13:38] Voice 7: the um chief executive officer uh hiring

[0:13:43] Voice 7: committee is i think on the brink of announcing an interim appointment um as the recruiting process

[0:13:50] Voice 7: the process for the placement comes on. Yes, there is an announcement

[0:13:56] Voice 4: has been made. Okay.

[0:13:58] Voice 4: I didn't want to announce anything

[0:14:00] Voice 7: unless it had already been released so that yeah,

[0:14:06] Voice 7: so directed Julia Mobs has been appointed as the interim

[0:14:09] Voice 4: CAO for Islands Trust. And

[0:14:12] Voice 4: I think everyone's feeling pretty positive about that. That's a really solid person to

[0:14:18] Voice 4: have as as the bridge until we get the permanent position in um i'm on that uh hiring committee as

[0:14:26] Voice 4: as a vice chair and we have uh we have selected a an executive search for we're just sort of putting

[0:14:33] Voice 4: the last pieces together for them to go out and start

[0:14:35] Voice 7: getting their recruiting which i think is

[0:14:38] Voice 7: gonna happen really soon but given the the timeline it's important and prudent of us to have

[0:14:45] Voice 7: made a trust council actually made the the appointment i think um you know by consensus

[0:14:51] Voice 7: well-supported decision to to have uh director mobs um interim cao we're all looking forward

[0:14:59] Voice 7: to working with hirsch that are super great attitude really good people person knows the

[0:15:04] Voice 7: numbers knows how everything works so it's going to be a really good bridge for us um at the end

[0:15:10] Voice 7: of may we had our first committee of the whole meeting uh ever at island's trust to uh start

[0:15:16] Voice 7: delving into the draft policy statement and uh and so there's going to be uh more of them as we

[0:15:23] Voice 7: get a little bit deeper into the event so two or three hours anyway not so certainly not enough to

[0:15:30] Voice 7: get fully weighted into but just sort of an initial um initial look and there'll be more uh

[0:15:37] Voice 7: or coming on that and those are generally all going to be open to the public i've been listening

[0:15:42] Voice 10: to

[0:15:42] Voice 7: see this rain today i know how it's

[0:15:45] Voice 7: felt here on corby but we've been feeling a little

[0:15:47] Voice 7: harsh over on the ski so i'm actually very excited for this time of year yes if julia's

[0:15:55] Voice 7: yeah does that mean she cannot be she can apply for the permission yeah absolutely

[0:16:09] Voice 7: Okay, I have to suggest expanding it on one committee, the whole is a slightly less formal

[0:16:17] Voice 7: forum for trust council and it was identified that it could be useful for the policy statement

[0:16:26] Voice 7: review as well as potentially for other subjects.

[0:16:31] Voice 7: yeah a little less formal uh the idea is to have um a bit more free-flowing discussion

[0:16:39] Voice 7: in committee the whole um there are no uh no decisions of trust counselor made so it's really

[0:16:48] Voice 7: about the deliberation of discussion and committee the whole can make recommendations to trust

[0:16:54] Voice 7: council but it's only in a normal trust council that would make decisions so i don't know if that

[0:17:01] Voice 7: made it any clearer or more confusing but that's committee

[0:17:04] Voice 3: of the whole is also

[0:17:04] Voice 7: it's uh sorry

[0:17:07] Voice 7: committee of the whole is is a it's a type of meeting that's used in a lot of local governments

[0:17:13] Voice 7: i think most regional districts um have the whole sessions as well as as the board session so it's

[0:17:21] Voice 7: just a slightly different format intended to improve the discussion portion of it and not be

[0:17:30] Voice 7: quite as fun so i think that's it for my chair's report and that means we can move on to i don't

[0:17:40] Voice 7: think we have anything from director arbor today which is okay um so we have a public comment

[0:17:45] Voice 7: session well i did have one thing sorry sorry go ahead i just wanted to add that there's national

[0:17:52] Voice 7: Indigenous Peoples Day on June 21st, next Friday at Comox First Nations. It's going to do a Comox

[0:17:59] Voice 7: Valley exhibition around 2 to 9pm. So I've never been there, but it's buried in Forty Acres. It's

[0:18:04] Voice 5: amazing.

[0:18:05] Voice 7: I'm at Carters Road, so if anybody, I unfortunately can't participate, but one day I

[0:18:10] Voice 7: will. I think it would be a good thing to do. So this is an opportunity for members of the

[0:18:18] Voice 7: public to address the local trust committee um we request that you direct your comments

[0:18:25] Voice 7: to the local trust committee and not to other individuals or staff be clear concise and

[0:18:32] Voice 7: respectful and with that um i'll look to for sure hands to see who would like to speak today

[0:18:39] Voice 7: okay so i'm gonna actually my timer working try and keep it brief so around three minutes

[0:18:54] Voice 7: Oh, yeah. Yeah, no, it's being recorded in live stream, so that's where it's going to work.

[0:19:02] Voice 7: The camera's frozen for some reason, but I don't think that's the other one.

[0:19:04] Voice 7: So I'm going to go with the very first hand I saw, which is right down the middle.

[0:19:09] Voice 3: This is a question of clarification, probably, and I also want to understand that I am deeply concerned about the Tribune Bay Park Project and the BC Parks.

[0:19:21] Voice 3: I'm wondering, my clarification question is, does Islands Trust have any jurisdiction over

[0:19:27] Voice 3: these parts of the land?

[0:19:29] Voice 3: The reason I am so concerned is the request for proposals have just come out, and in a

[0:19:37] Voice 3: quick look, my understanding is they're talking about bringing in 1,000 to 1,500 truckloads

[0:19:48] Voice 3: of standing alone that your loans alone will be exceeding difficult and for a so-called low impact

[0:19:58] Voice 3: walk-in campsite i'm just appalled i'm just appalled so i'm wondering if there is a place

[0:20:07] Voice 3: where i was trusted okay thank

[0:20:11] Voice 4: you for that and i'm gonna um put that one over to staff

[0:20:17] Voice 4: I don't think we have much jurisdiction, but I'll look to staff if there's any clarification

[0:20:23] Voice 4: on that.

[0:20:25] Voice 5: Yeah, okay.

[0:20:26] Voice 5: Thanks, Chair.

[0:20:27] Voice 5: Yeah, we've heard...

[0:20:29] Voice 5: We've spoken to folks who've called in on inquiries, about inquiries who are also concerned

[0:20:34] Voice 5: and also just wanting information.

[0:20:37] Voice 5: And so, I've done some looking around and it appears as though, and this isn't the final

[0:20:45] Voice 5: answer necessarily, but the zone, I mean, we believe that likely, and in previous cases on

[0:20:54] Voice 5: other islands, like I'm taking on North Kender and Edith, there's an example, that they should

[0:21:00] Voice 5: probably be at least submitting like a rezoning application of some kind, because it is zoned a

[0:21:05] Voice 5: certain way, the one portion for example, but that's not, it may not be actually necessary,

[0:21:10] Voice 5: So that's something that also part of that land, as you well know, is in the ALR.

[0:21:16] Voice 5: So there's that consideration as well.

[0:21:19] Voice 5: How the ALC, how the commission legislation interacts with BC Parks legislation is another matter.

[0:21:26] Voice 5: And it's not really a NINUS Trust matter, that particular thing.

[0:21:30] Voice 5: thing. But, but certainly, the zoning is in cases where the

[0:21:40] Voice 5: Crown owns the land, they are understanding that, you know,

[0:21:49] Voice 5: they are able to, to do uses that they wish to do on that

[0:21:57] Voice 5: land. So you want to take that through the

[0:22:03] Voice 7: chair as well. If the work is I'm not familiar with

[0:22:08] Voice 7: the particular kind of work happening typically by PC parks, but if it's work related to the

[0:22:13] Voice 7: maintenance of the camp ground that it's from for the profits to do so it's not related to

[0:22:20] Voice 7: of the land use beyond that extent so you do have to take those into account. It's always a good idea however

[0:22:29] Voice 7: I think the promise follows that best practice to listen to any concerns that are heard from

[0:22:37] Voice 7: the community or or the LTC so I think there's still that that exists but BC Parks does have

[0:22:44] Voice 7: the ability to perform the events um if it is for me but with that said i think they

[0:22:53] Voice 7: won't hear about concerns if there's concerns about trucks and potential concerns

[0:23:03] Voice 7: This is

[0:23:05] Voice 7: a brand new development.

[0:23:07] Voice 5: This particular issue is that

[0:23:14] Voice 7: Justice got me a question.

[0:23:17] Voice 7: Oh, yeah, well, I asked Mark's people impression I got is that they come under separate legislation.

[0:23:28] Voice 7: But I think like what Brene said, I mean, just as a matter of best practices, they should

[0:23:34] Voice 7: be informing the community, whether they do that to the trust or they do that to the Parks

[0:23:40] Voice 7: Committee, which would probably be a more effective way to do it than doing it to the

[0:23:44] Voice 7: trust.

[0:23:44] Voice 7: But legally, as I understand it, they come under a separate jurisdiction.

[0:23:52] Voice 3: I just want to add, when on my taxes and everywhere else, Island's Trust was there.

[0:23:59] Voice 3: there to preserve and protect, and they allowed the land to be sold to the government, does

[0:24:07] Voice 3: that give them the, they now have no responsibility in it?

[0:24:12] Voice 7: Who's that?

[0:24:13] Voice 3: The Islands Trust, because that was private land before, and you put a restriction over

[0:24:23] Voice 3: it, I imagine?

[0:24:25] Voice 9: No, we didn't hear, we heard after the fact that this land was bought over.

[0:24:30] Voice 9: pardon me we heard after the fact that the land was bought not it's not a part of our courses

[0:24:37] Voice 7: well we

[0:24:38] Voice 9: don't know the problem is it's just like the riparian crisis so um no i didn't know anything

[0:24:43] Voice 9: about it until after the fact and i looked at i'd like to ask jan in terms of the trucks are they

[0:24:49] Voice 9: going to be doing this all summer long is that their intent to

[0:24:51] Voice 3: start work in september um but

[0:24:56] Voice 3: But still, the volume of material being dumped into an ecosystem is appalling.

[0:25:04] Voice 9: No, I've been seeing the trucks going back and forth.

[0:25:06] Voice 3: Plus all the traffic, plus the roads.

[0:25:09] Voice 3: I mean, my first concern is that ecosystem, but it concerns us all here.

[0:25:14] Voice 3: It will affect all of us deeply, not just that land, but the land.

[0:25:19] Voice 3: I just don't understand this.

[0:25:21] Voice 3: I really don't.

[0:25:24] Voice 7: Renee?

[0:25:27] Voice 7: So just to clarify, I think the question was, I don't trust an authority with that kind

[0:25:32] Voice 7: of concern.

[0:25:34] I would confirm

[0:25:35] Voice 7: there isn't any authority for the Entrance Trust to control that piece.

[0:25:41] Voice 7: So to encourage contact with the province, we'll ask for some questions, and if there's

[0:25:48] anything the trustees

[0:25:49] Voice 7: would like staff to maybe connect with, maybe some contact information,

[0:25:53] Voice 7: we can do that as well but just to clarify that the ltc wouldn't have the ability to

[0:26:01] Voice 7: limit the trucks through the province okay

[0:26:04] Voice 4: thank you and i think what i heard planner

[0:26:08] Voice 4: cox say at the very beginning is that there may be a zoning issue but that needs to be clarified yet

[0:26:13] Voice 4: um but other than that in terms of the trucking and stuff that's we can certainly reach out and

[0:26:19] Voice 4: ask them to listen to the public but we don't actually have any jurisdiction over whether they

[0:26:25] Voice 4: bring in materials or not there's

[0:26:27] Voice 3: 4 200 i think 4 200 names on a petition about this they also met

[0:26:34] Voice 3: with the other they asked to meet with violence trust reps uh a month or two ago so there is a

[0:26:42] Voice 3: shady area but there are a lot of people really concerned about this and i want to bring that

[0:26:51] Voice 4: yeah to

[0:26:51] Voice 3: be able to do this there's anything you can do

[0:26:54] Voice 4: and certainly i i don't know that the

[0:26:57] Voice 4: local trust committee has received that um the petition or whatever it is with all the names

[0:27:03] Voice 4: but uh we could certainly if the little trust committee decides they want to take some action

[0:27:08] Voice 4: we could draw the province's attention or bc park's attention to to to that

[0:27:17] Voice 4: but we haven't decided on any anything on that and we may do that a little bit later today

[0:27:24] Voice 4: um so i want to move on then uh you were next i

[0:27:28] Voice 7: i want to um second what jen was saying and

[0:27:31] Voice 7: ask that you do deep action even if it's a letter of whatever it is just to say the trust

[0:27:34] Voice 7: doesn't support this project um my other one my other comment was there was a traffic calming um

[0:27:42] Voice 7: get the police out with their little you know radar things and it was down in islanders who

[0:27:47] Voice 7: were caught um so since then they've never wanted to do it again um but my my main one was um

[0:27:57] Voice 7: my understanding was that when island's trust met with the cbrd that um housing was going to be part

[0:28:03] Voice 7: of the discussion and that the housing society would be invited and i'm not sure if the meeting

[0:28:08] Voice 7: you talked about was that one or if that's one to come or if it just sort of fell off the radar

[0:28:14] Voice 7: um but it would still be something to um to meet together whenever it's going yeah it wasn't only

[0:28:24] Voice 7: it

[0:28:24] Voice 8: wasn't on that agenda okay

[0:28:26] Voice 7: and do you need twice a year once twice a year twice a year

[0:28:29] Voice 7: wait for the next one yeah i know that and then i'm going to come

[0:28:36] Voice 8: over this way i just saw another

[0:28:37] Voice 8: other hand yeah

[0:28:38] Voice 7: um my question is about the ban amendment put forward by Warren Damon and I read

[0:28:45] Voice 7: the report and I don't really have any uh concerns and questions on his request my concern and

[0:28:52] Voice 7: question is on a broader overview in that then being in place for STRs for a number of years now

[0:29:00] Voice 7: uh has not been affected or has not um it does not appear to have been affected because there

[0:29:06] Voice 7: there are still large numbers of short-term vacation rentals

[0:29:11] Voice 7: that are advertising that are outside,

[0:29:13] Voice 7: that are not by law compliant.

[0:29:15] Voice 7: And how does the bylaw enforcement expect

[0:29:20] Voice 7: to add another level of enforcement

[0:29:23] Voice 7: that they want to do with them

[0:29:25] Voice 7: when it does not appear that it is working

[0:29:29] Voice 7: with short-term vacation rentals,

[0:29:31] Voice 7: as I understand primarily due to lack of staffing resources?

[0:29:39] Voice 7: Yeah.

[0:29:42] Voice 10: No,

[0:29:43] Voice 9: it's just been my ongoing thing, and I've had discussions with Morgan on this, and seem

[0:29:48] Voice 9: to think that Salt Spring Island is getting the most of their bio-enforcement infrastructure.

[0:29:53] Voice 8: Yeah, good.

[0:29:54] Voice 9: And it's, yeah, we've asked for proactive, and it's never really happened.

[0:29:57] Voice 8: And so why add another level to it?

[0:29:58] Voice 9: Absolutely, yeah.

[0:30:00] Voice 7: I have concerns over that as well, so

[0:30:02] Voice 9: we'll do it.

[0:30:02] Voice 7: Green number one.

[0:30:04] Voice 7: Well, I might want to, depends on when you get to them.

[0:30:06] Voice 7: Yeah.

[0:30:07] Voice 7: Yeah, yeah.

[0:30:08] Voice 7: Well, and then, oh, I just saw him come up on the screen.

[0:30:15] Voice 7: Minister Dingman, did

[0:30:16] Voice 4: you have something to add there?

[0:30:18] Manager of Bylaw Compliance and Enforcement: Well, I can comment now, Chair, if you wish.

[0:30:20] Voice 4: Sure, go ahead.

[0:30:24] Manager of Bylaw Compliance and Enforcement: So we've done proactive enforcement,

[0:30:26] Manager of Bylaw Compliance and Enforcement: And we found a very limited number of short-term vacation rentals that are operating unlawfully.

[0:30:35] Manager of Bylaw Compliance and Enforcement: I know there's lots advertised on Hornby, but you do permit them during the summer months, right?

[0:30:43] Manager of Bylaw Compliance and Enforcement: Approximately May to September or May to October.

[0:30:48] Manager of Bylaw Compliance and Enforcement: They're lawful businesses during that time.

[0:30:51] Manager of Bylaw Compliance and Enforcement: There might be some minor infraction with some of those businesses.

[0:30:56] Manager of Bylaw Compliance and Enforcement: they're not posting a sign or some other minor issue but those are lawful operations

[0:31:02] Manager of Bylaw Compliance and Enforcement: those operations outside operating outside of the lawful period we have actively pursued and

[0:31:09] Manager of Bylaw Compliance and Enforcement: issued tickets for and we will continue to do that as long as the proactive enforcement is authorized

[0:31:16] Manager of Bylaw Compliance and Enforcement: authorized by the local trust committee

[0:31:20] Voice 4: um okay um

[0:31:24] Voice 7: can um warren uh tell us how many

[0:31:28] Voice 7: tickets have been issued i have i'm surrounded by short communication rifles and two of them

[0:31:36] Voice 7: are quite clearly in non-compliance uh director director

[0:31:44] Voice 7: director um through the chair i just wanted to like perhaps this could be um

[0:31:52] Voice 7: through the business of the meeting addressed through the agenda you know

[0:31:55] Voice 7: okay

[0:31:56] Voice 4: yeah no we do have a couple

[0:31:58] Voice 7: of comments and then yeah

[0:31:59] Voice 4: yeah no i

[0:32:00] Voice 4: was going to say it

[0:32:00] Voice 4: earlier that that was going to be my suggestion and then i saw that

[0:32:03] Voice 3: pop up there but yeah yeah

[0:32:06] Voice 4: yeah

[0:32:07] Voice 7: for sure so trustees we can bring this up and uh with the director when we get to that

[0:32:11] Voice 7: section that is your preference more appropriate um so judith um

[0:32:16] Voice 3: i'm just wondering um i was to the

[0:32:19] Voice 3: highway meeting the other night and the very advisory community spokesperson

[0:32:24] Voice 3: uh said that he wasn't he didn't know about you people getting together with the denman people

[0:32:31] Voice 3: with the province about the berries and i just want to encourage everybody to work together on

[0:32:39] Voice 3: So that we have the two islands come to some conclusion that we get a little bit more or

[0:32:48] Voice 7: maybe a lot more ways to get off of this island in a ordinary manner instead of wait, wait, wait, it's gone.

[0:32:57] Voice 7: Everybody's

[0:32:58] Voice 3: complaining to me about it.

[0:33:00] Voice 3: So did you have your meeting?

[0:33:04] Voice 4: No.

[0:33:05] Voice 4: No, so the Wharton Beach Island Local Trust Committee did pass a resolution to that effect

[0:33:09] Voice 4: to have a joint meeting with Denman and request a joint meeting with Denman and the minister.

[0:33:16] Voice 4: And there's certainly no reason why.

[0:33:18] Voice 4: And you guys have a joint fairy advisor committee, do you not?

[0:33:21] Voice 4: Yeah.

[0:33:22] Voice 4: So there's no, I don't see any reason why the fairy advisor committee couldn't be part

[0:33:25] Voice 4: of that.

[0:33:27] Voice 4: As far as the scheduling of Denman has not enacted their part of that yet.

[0:33:36] Voice 4: it was but anyway i'm i'm i'll check back

[0:33:39] Voice 4: i'll check back in with the denman uh the last time

[0:33:42] Voice 4: i talked to the chair of denman was prior to their last meeting so i'm not sure where that's at but

[0:33:48] Voice 4: i'll make myself a note to check in with

[0:33:50] Voice 4: that chair and see where they're they're going on

[0:33:52] Voice 4: and then up front here well

[0:33:57] Voice 3: just further to what john was saying about the roads of gravel

[0:34:01] Voice 3: When does the community know that you've made some, that you've acted in misrepresentation to Congress?

[0:34:13] Voice 7: How do we find out if you've made an action to Congress on this?

[0:34:18] Voice 4: Well, we haven't discussed whether we're going to take any action.

[0:34:22] Voice 4: And we may, you know, decide to send a letter or something today.

[0:34:26] Voice 4: And then I would say if it happens in a part of the meeting that you're not here for,

[0:34:30] Voice 4: for then I would hope your local trustees

[0:34:33] Voice 4: have some level of reporting out to the community

[0:34:35] Voice 4: that trustees got.

[0:34:41] Voice 7: That was one of the concerns we expressed

[0:34:43] Voice 7: was what those roads, you know, the trails were all about.

[0:34:48] Voice 7: I didn't hear any, 1,200 to 1,500 yards of gravel.

[0:34:52] Voice 7: That is unbelievable.

[0:34:55] Voice 7: And then what they did take change was,

[0:34:58] Voice 7: you know, they were gonna run the trail right down

[0:35:03] Voice 7: to that low that lower you know the bottom end of Katimovic they were going to use gravel down there

[0:35:08] Voice 7: everybody would totally guess that so they're going to build a walk I don't know a walkway

[0:35:14] Voice 7: you know bridge I guess so that seemed like a good thing but I had no idea that they were talking

[0:35:21] Voice 7: about but what they did say and I kind of understood that is they're trying to make those

[0:35:26] Voice 7: trails within the park usable by everybody this is people with wheelchairs walkers

[0:35:33] Voice 7: you know it's for the use of the public in general so they really try to make it

[0:35:40] Voice 7: accessible to everybody so when i heard that i thought well you know that's it is a it's a part

[0:35:47] Voice 7: for the use of the public it's not a conservation area i think this is some i'm going to get a

[0:35:53] Voice 7: little bit confused it's not a protected area it's for the use of the public of the people of

[0:35:59] Voice 7: British Columbia to get there. Tribune Bay is one of the most desirable places, I think, on the coast

[0:36:04] Voice 7: for people to come to. It's warmer water, it's not, you know, all of a sudden steps up. Yeah, it's really

[0:36:11] Voice 7: quite a conflicting, you know, I'm talking about the gravel on the trails, not good.

[0:36:23] Voice 3: The point that I do want to ask you was, I followed your last meeting online and I saw that you were

[0:36:29] Voice 3: proposing a letter to the crown regarding the sighting of the town and the letter that was

[0:36:36] Voice 3: going to come from high state regarding housing i just wondered um where's where's that at

[0:36:46] Voice 3: yeah we

[0:36:47] Voice 4: haven't received the referral um from the province yet so what we weren't sure what

[0:36:53] Voice 4: the timing was going to be and we weren't sure what how much time we would have to to respond

[0:36:58] Voice 4: respond so we've just basically had a special meeting to sort of be proactive to to sort of

[0:37:04] Voice 4: set out what things we thought would be important in in that response so that if it comes you know

[0:37:10] Voice 4: in the middle of a space between meetings and we're not able to get a meeting together that we

[0:37:15] Voice 4: we've got something basically sketched out so we're not scrapping so

[0:37:20] Voice 7: that thing that you sketch

[0:37:21] Voice 7: out still in here it hasn't gone to the province no

[0:37:25] Voice 4: that would be in response when we get the

[0:37:27] Voice 4: referral from the province but i see um minor cox has his hand up here

[0:37:31] Voice 5: yeah through the chair

[0:37:32] Voice 5: we just received the referral oh just yesterday the day before um and staff um

[0:37:40] Voice 5: that you see that referral and and um in your attachments with the motion that you passed

[0:37:46] Voice 5: before we know so that'll happen but we've just received it so we're doing

[0:37:50] Voice 5: expecting a response to the land use referral part of it for the zoning in the in the land use

[0:37:56] Voice 5: file and then the local trust committee's um resolution and attachment will go with that

[0:38:01] Voice 5: response to the province

[0:38:03] Voice 7: that's part of the referral package okay

[0:38:06] Voice 4: so that that's good to know

[0:38:08] Voice 4: and um makes me all the happier that we did that proactive step for preparing political end of that

[0:38:16] Voice 7: the timing for that through

[0:38:19] Voice 5: the chair the the uh the timing for the the deadline for the referral

[0:38:21] Voice 5: that Crown Lands gave staff was July

[0:38:23] Voice 5: the 1st. We'll

[0:38:25] Voice 5: probably attempt to do that a little sooner

[0:38:28] Voice 5: but the local trust can be wished to

[0:38:29] Voice 5: see the response

[0:38:32] Voice 5: with their

[0:38:33] Voice 5: attachment to it before it went out

[0:38:36] Voice 5: so that will be

[0:38:37] Voice 5: circulated to your

[0:38:39] Voice 5: elected officials before it goes out

[0:38:41] Voice 5: however long that takes

[0:38:43] Voice 5: probably before July.

[0:38:45] Voice 3: Will the public be able to have a look at that?

[0:38:52] Voice 5: Through the chair

[0:38:52] Voice 5: it's not it's not usually so the public portion of it would have been what your local trust

[0:38:58] Voice 5: committee like held the special meeting for past that usually the correct like crown referrals are

[0:39:04] Voice 5: generally an administrative uh exercise whether that's for um you know a water lease or or

[0:39:12] Voice 5: rather because it's basically a technical review of what your your land use bylaw

[0:39:20] Voice 5: So it would normally be a public document that would go out other than what was other

[0:39:27] Voice 5: than what your what your local trust committee share with you in the open public justice

[0:39:32] Voice 7: call.

[0:39:33] Voice 7: Well, since the public's now aware that we have referrals, really, if somebody phoned

[0:39:39] Voice 7: in and said, I'd like to see a copy, it seems to me like was probably since the other document.

[0:39:44] Voice 7: the document. So I mean, if somebody asked for it, you would

[0:39:52] Voice 7: provide

[0:39:52] Voice 7: sharing.

[0:39:54] Voice 3: So the referral is a referral we receive

[0:39:58] Voice 7: from the

[0:40:00] Voice 7: province, right. So that information is public and a

[0:40:05] Voice 7: member of the public contacts the province. We're part of a

[0:40:10] Voice 7: lot of a better word, the technical referral piece, we get

[0:40:15] Voice 7: referred so we don't own that process but one part of that is it's an important process

[0:40:21] Voice 7: so to share that information that's possible but we would probably steer people to receive

[0:40:28] Voice 7: the full information from the province because they're the senders of that information they're

[0:40:34] Voice 3: the

[0:40:34] Voice 7: owners of that information if there's information or concerns that members of the

[0:40:39] Voice 7: public would like to express that's where i think the ltc has provided some opportunity and direction

[0:40:45] Voice 7: And when the proponent is, we need to learn more, we need to hear what our community is saying.

[0:40:52] Voice 7: So that could be the opportunity that the LTC can provide that comment, in addition to the technical referral, when the stress response is a bad application.

[0:41:02] Voice 7: So members of your community can also speak with you and capture that and include that in the referral response.

[0:41:11] Voice 8: So two

[0:41:12] Voice 7: different ways to find them.

[0:41:13] Voice 7: Yeah.

[0:41:13] Voice 8: So can I ask, so where are we at in terms of, so we just received a

[0:41:18] Voice 9: few days ago,

[0:41:19] Voice 9: so now we're going to, they're going to receive the letter that shows what we requested for

[0:41:24] Voice 9: writing this whole application, and then we wait for them to get back to us.

[0:41:31] Voice 9: Is that, so that's it in terms of the process, or does it also at that point go to the Rogers

[0:41:38] Voice 9: Tower Consultant, et cetera, et cetera, just want to know what the process is?

[0:41:41] Voice 9: so

[0:41:42] Voice 7: through the chair i'll defer to planner costs and this item can also be updated at the

[0:41:48] Voice 7: application portion of this meeting as well i'm just aware of we're in the public comment portion

[0:41:53] Voice 7: and above we can get into that too okay great letter we'll bring that later thanks

[0:42:02] Voice 4: okay great

[0:42:04] Voice 4: thank you all right then um so next up we have the minutes of april 26th for adoption

[0:42:13] Voice 7: any amendments to those minutes there's a

[0:42:16] Voice 7: time for me

[0:42:22] Voice 7: Yes, but I think when it's a typo, you can just send that off to staff.

[0:42:27] Voice 7: We don't have to correct it here.

[0:42:29] Voice 7: Was there any substance?

[0:42:33] Voice 7: Can you give me a minute in the minutes there?

[0:42:36] Voice 7: Okay, so there's one.

[0:42:39] Voice 7: One, I've read a note of it, but I've lost it.

[0:42:41] Voice 7: Oh, dear.

[0:42:44] Voice 7: Yeah, got it?

[0:42:56] Voice 4: No.

[0:42:56] Voice 4: No, okay.

[0:42:57] Voice 4: One of these days, I'll have to show you how to mark up your agenda.

[0:43:01] Voice 4: of c is right in there um okay so can i take it by general consent we'll adopt the minutes of april

[0:43:09] Voice 4: 26th and then we have the meeting uh the minutes of the special meeting of may 22nd for adoption

[0:43:17] Voice 4: anything to correct

[0:43:19] Voice 4: on those nope not saying anything i'll take it by general consent we'll

[0:43:25] Voice 4: adopt those as presented uh we have a resolution without meetings report on page 18.

[0:43:34] Voice 4: and we can receive

[0:43:36] Voice 7: that for information unless there's any there i couldn't see why there would

[0:43:40] Voice 7: be um okay so i have no advisory planning commission minutes today and next is the

[0:43:51] Voice 7: follow-up action report starting on page 19 and we'll send it over to staff to tell us

[0:43:58] Voice 7: any updates they want and then we'll see if there's any questions for trustees

[0:44:01] Voice 7: Thank you.

[0:44:02] Voice 7: Thanks, Chair.

[0:44:02] Voice 7: No, not unless the trustees or the Chair has any questions.

[0:44:07] Voice 7: There's a fair number of things ticked off.

[0:44:09] Voice 7: Yeah, that's great.

[0:44:10] Voice 7: Trustee Allen?

[0:44:12] Voice 9: Yeah, I just wanted to question the December 13, 2023 motion.

[0:44:19] Voice 9: That's sort of changed because that's

[0:44:21] Voice 8: – are you with me on that?

[0:44:24] Voice 8: The second one under December –

[0:44:26] Voice 8: Yeah, so C.

[0:44:30] Voice 7: So basically, that's what I initially wanted the motion to be.

[0:44:35] Voice 7: So what I'm saying is

[0:44:37] Voice 9: typically withhold enforcement against unlawful dwellings

[0:44:41] Voice 9: unless any of the following conditions apply.

[0:44:43] Voice 9: And they're C, or basically, unlawful dwellings.

[0:44:47] Voice 9: So I don't know how that got worded like that,

[0:44:52] Voice 9: because it's not reflecting the initial motion.

[0:44:57] Voice 9: and i changed it just to be a little more narrow on that can

[0:45:05] Voice 7: you respond yes

[0:45:06] Voice 5: uh this is something

[0:45:07] Voice 5: that i've we we have wanted to clean up stuff we wanted to there's several resolutions that started

[0:45:13] Voice 5: out in 2017 and sort of built upon one another and then um earlier this year um uh trustee allen

[0:45:21] Voice 5: made a motion wanted to change that but there's some there's some they don't fit right together

[0:45:26] Voice 5: So staff's intention would be to, at the next meeting, it's on the list, to bring up a cleaned-up version of this and, you know, well, I wouldn't project any recommendations yet, but probably to somehow rescind some or clean it up to the LTC satisfaction so that it's really clear.

[0:45:45] Voice 5: At the moment, it's clear that by-law understands what the intention is, but the next meeting,

[0:45:54] Voice 5: the intent is to bring back some sort of report that can tell you, you know, here's when you

[0:45:59] Voice 5: made this motion, here's what, you know, built upon those, and here's what would be clear.

[0:46:04] Voice 5: Can you rescind this so that we're not interpreting multiple motions about the same topic?

[0:46:10] Voice 5: Is that?

[0:46:11] Voice 7: Yeah.

[0:46:11] Voice 7: Sounds great.

[0:46:12] Voice 7: Thank you.

[0:46:12] Voice 7: that's just got i found my notes can i step back one okay back to the minutes yes please

[0:46:21] Voice 7: so under 7.4 in the pin up in the minutes is about the advisory planning commission terms

[0:46:29] Voice 7: and appointments and the question that came up was could a apc member serve for more than one term

[0:46:38] Voice 7: terms or two terms and if the answer confirmed it could serve a second term for reasons of

[0:46:45] Voice 7: continuity but the question I posed was what about a third term is it is there anything

[0:46:53] Voice 7: limiting as I understood there isn't anything so the minutes don't quite reflect that question

[0:47:10] Voice 7: it's 7.4 it says

[0:47:13] Voice 7: a number of our apc members have served two and now applied for a third i'm i'm

[0:47:31] Voice 4: i'm just

[0:47:32] Voice 4: stepping in for a second i'm not aware that there's any limitation on the number of terms

[0:47:37] Voice 4: an apc member can there is

[0:47:39] Voice 4: can serve unless they're unless it would be it would be a local

[0:47:42] Voice 4: um limitation because there's certainly no limitation at a broad sense that's correct

[0:47:48] Voice 4: okay

[0:47:48] Voice 7: clarification

[0:48:06] Voice 3: it doesn't do the minutes accurately reflect

[0:48:10] Voice 3: reflect trustee Scott what your question is or um

[0:48:15] Voice 7: are you saying it was you had asked about

[0:48:18] Voice 7: because we can answer that question absolutely but if there's well I don't I don't

[0:48:24] Voice 7: think it has

[0:48:24] Voice 7: to change these minutes if it's reflected in these minutes today what Tim just said

[0:48:33] Voice 7: that there is no limitation I think it's fine it doesn't change this okay

[0:48:39] Voice 7: all right yes trustee yeah so

[0:48:42] Voice 9: i'm just going to confirm so page 22

[0:48:44] Voice 9: number three that's basically what cleaning up of that motion is that correct

[0:48:57] Voice 5: correct that's the future in progress pieces yeah yeah this is check for consistency

[0:49:03] Voice 5: incorrect yeah okay

[0:49:09] Voice 7: uh so anything else on the fallout action us uh trustees

[0:49:14] Voice 7: please no okay well we'll receive that for information then um and so that brings us

[0:49:26] Voice 7: to application and referrals starting on page 28 we have a memorandum on the

[0:49:34] Voice 7: the reasons of building point nine or beyond the resort limited comment various requests

[0:49:49] Voice 7: Oh, yes, well, it came to the right place, though, so that's the table, so it looks like so what they just do this

[0:50:04] Voice 5: just take sure this is a bit of an unusual one, but I think this seems like just in a little while, but this is a request from the local trust committee.

[0:50:14] Voice 5: for an alteration of the terms of a covenant

[0:50:18] Voice 5: that was put in place at the time

[0:50:22] Voice 5: of the rezoning for the Hornby Island Resort property.

[0:50:26] Voice 5: And so this is from a 2009 application.

[0:50:33] Voice 5: And as development is going forward,

[0:50:36] Voice 5: the firm has discovered

[0:50:39] Voice 5: that a particular portion of this covenant

[0:50:43] Voice 5: it is uh um they put forth is going to be hard to fill namely the uh that portion of the development

[0:50:51] Voice 5: on the property is green roofs to the buildings that will be used for uh residential or accommodation

[0:51:02] Voice 5: and so um they're requesting of the lcc that that particular instrument that they come in

[0:51:08] Voice 5: be discharged and that is permitted under a section of the government which says that

[0:51:18] Voice 5: that the owner may approach the local trust committee if circumstances you know arise

[0:51:24] Voice 5: etc. I can give you more information on that if you like. Staff is there's there's no recommendation

[0:51:30] Voice 5: from staff here because really it's the proponent's request to the LTC. Staff is making

[0:51:35] Voice 5: is just in here that perhaps you know the LTC can decide if um they feel um the intent of that

[0:51:42] Voice 5: covenant is being fulfilled in some way and maybe could request the applicant to do something else

[0:51:48] Voice 5: in lieu of the green roofs as in other plans or the vegetation and so forth um the reason for the

[0:51:58] Voice 5: the request. The reason is essentially that their insurance

[0:52:11] Voice 5: provider will not insure residential readers. That's the

[0:52:16] Voice 5: rationale. So you can take any questions.

[0:52:22] Voice 7: Okay, thank you. And I appreciate the section on

[0:52:27] Voice 7: on options and next step, which sort of goes into what the LT2 might want to consider.

[0:52:33] Voice 7: Trustees, questions?

[0:52:34] Voice 7: Trustee Scott?

[0:52:35] Voice 7: Is it just a typo?

[0:52:37] Voice 7: It says, I got confused.

[0:52:39] Voice 7: I thought it was on, it says Gabriel.

[0:52:42] Voice 7: That's just a typo.

[0:52:44] Voice 7: I don't mean to welcome you.

[0:52:47] Voice 7: I'll apologize.

[0:52:48] Voice 9: Can you just repeat what you just said about commercial insurance regarding what, commercial

[0:52:53] Voice 9: versus residential?

[0:52:54] Voice 9: Can you just repeat that, please?

[0:52:56] Voice 9: So

[0:52:56] Voice 5: the proponent's insurance provider has said that this is for the new home warranty insurer,

[0:53:04] Voice 5: indicating a refusal to insure two-story wood frame buildings with green roofs, which is what the company requires.

[0:53:12] So because a portion

[0:53:15] Voice 5: of the development is this accommodation piece slash residential piece,

[0:53:18] Voice 5: the insurer would not insure that portion of the development.

[0:53:22] Voice 9: I don't look at this as residential at all. This is commercial in the Strata Council,

[0:53:26] Voice 9: so i don't understand why that insurance is pointing this out frankly why it's why is it

[0:53:32] Voice 9: brought up at this point when this covenant was kind of updated 2011 or something so

[0:53:37] Voice 9: it's what's the game process here so through the chair i believe

[0:53:42] Voice 9: let me hear your

[0:53:43] Voice 7: representative from a lot of discussions

[0:53:49] Voice 5: well

[0:53:50] Voice 7: i just want to make the audience yeah the uh performance are representatives now here for this

[0:53:56] Voice 7: request yeah and and we can certainly hear from them uh trustee scott you had a question are they

[0:54:03] Voice 7: now obliged because i read this they're obliged to have green roofs on some percentage of the

[0:54:11] Voice 7: buildings twenty percent so twenty percent of the this isn't the fact this isn't the restaurant or

[0:54:19] Voice 7: public this is the actual dwelling units 15 units so what what do you need do we need to make a

[0:54:30] Voice 7: resolution one way or the other on this is that

[0:54:32] Voice 5: what we resolve it so so through the chair the

[0:54:36] Voice 5: request is to remove that section of the covenant and you have that attached to this this report

[0:54:41] Voice 5: here we can go through that that section if you like it's numbered oh i see

[0:54:49] Voice 5: It's number two, so on page 37 of your package, of your agenda package, this is the Schedule A instrument of the covenant, and the request is to discharge this number 2.1, provision 2.1, 20% of the area of each roof is a green roof for the accommodation or commercial building.

[0:55:18] Voice 5: So that's the, that's the request.

[0:55:23] Voice 5: Okay.

[0:55:24] Voice 5: The option would be either that the LTC can either agree to do that or, you know, perhaps

[0:55:33] Voice 5: require something else.

[0:55:35] Voice 5: The proponent has suggested that they could, you know, be planting other native vegetation

[0:55:42] Voice 5: or do landscaping in a way that could compensate for this particular provision in the original

[0:55:47] Voice 5: covenant.

[0:55:48] Voice 5: Is that clear?

[0:55:50] Voice 7: Well, I'd like to take them.

[0:55:56] Voice 7: Let's not get in there yet, because I know Trustee Allen has questions.

[0:55:59] Voice 9: Yeah, I mean, this covenant has got a huge amount of requirements, and I'd like to ask

[0:56:04] Voice 9: whether all these other requirements are done, because it's actually a detailed covenant

[0:56:10] Voice 9: I haven't seen.

[0:56:11] Voice 9: It's kind of fun.

[0:56:13] Voice 9: So is there propane-fueled space heaters?

[0:56:16] Voice 9: Are the parking and previous servicers paid to leave?

[0:56:20] Voice 9: I don't know.

[0:56:21] Voice 9: the lighting, exterior lighting, solar power,

[0:56:23] Voice 9: is there passive solar heating?

[0:56:26] Voice 9: There's a lot of...

[0:56:29] Voice 5: Yeah, so through the chair,

[0:56:32] Voice 5: everyone has indicated that they can comply

[0:56:34] Voice 5: with all the rest of the terms of government.

[0:56:36] Voice 5: It's this particular issue

[0:56:37] Voice 5: that's causing them insurance problems, essentially.

[0:56:40] Voice 5: And I won't speak for the representative who's here,

[0:56:44] Voice 5: but that's what staff understands.

[0:56:46] Voice 5: And

[0:56:47] Voice 9: I will say that I was waiting in the ferry lineup

[0:56:49] Voice 9: when that ferry didn't go until like 9 o'clock

[0:56:51] Voice 9: it was pouring with rain and windy and i'm talking to a guy who works in construction

[0:56:55] Voice 9: and he pointed out to the first unit the units 113 i guess they're on the right

[0:57:01] Voice 9: the rain was falling down off your roof landing on a little edge and splashing against you and

[0:57:05] Voice 9: sliding under buildings so um you

[0:57:08] Voice 7: might have concerns with that and he said too bad you

[0:57:11] Voice 7: didn't have a green roof on there because it wouldn't be doing that that's just from the side

[0:57:18] Voice 4: So since proponent is here or the holder is here, do you have anything you want to add?

[0:57:24] Voice 4: I don't know if you've got a chance to read through this staff member.

[0:57:28] Voice 4: A

[0:57:28] Voice 6: little bit actually. So we do have the, it's in the literature there, the commercial building isn't subject to the new home warranty.

[0:57:40] Voice 6: and it's got an extensive flat portion of the roof on it as well so it's almost the same as the

[0:57:49] Voice 6: 20 of the residential buildings that it almost covers the whole the whole difference if we do

[0:57:59] Voice 6: the whole so what we've proposed is to do a whole commercial all the flat space on the commercial

[0:58:05] Voice 6: commercial building like a hundred percent like the original stash yeah I think that's probably

[0:58:12] Voice 6: where this sort of came from because in terms of energy efficiency and all that like 100% green roof

[0:58:20] Voice 6: um does that energy efficiency 20% like what we were going to do was go around the outside

[0:58:27] Voice 6: edge so that from the ground it looked like it was 100% right so because you can't really see it

[0:58:33] Voice 6: unless you're on the ground you can't see the roof itself we're going all the way around the edge

[0:58:37] Voice 6: and so it looked like 100 but that actually doesn't do anything in terms of energy efficiency

[0:58:46] Voice 6: whereas it will you know it's more energy efficient if we do 100 of a roof and it you

[0:58:54] Voice 6: know that roof is lower we're going to we're actually um like i'm a beekeeper so we're going

[0:58:58] Voice 6: to put we're gonna put beehives up there and yeah so i think i'm not sure where that recommendation

[0:59:05] Voice 6: came from to take the 7 500 feet which is 100 of all the residential and and and add that to the

[0:59:16] Voice 6: make sure that's in the landscaping because the landscape planet has a lot of native vegetation

[0:59:23] Voice 6: probably more than 7,500 square feet.

[0:59:26] Voice 6: Anyways, just in the landscape plan.

[0:59:28] Voice 6: So we were, I wouldn't say we were surprised,

[0:59:35] Voice 6: but we were that when we went to get a new home warranty

[0:59:38] Voice 6: and went to get a new home warranty

[0:59:39] Voice 6: and there was no warranty company

[0:59:42] Voice 6: that would insure the roof on a wood frame structure.

[0:59:50] Voice 6: So it was just a hard no.

[0:59:55] Voice 6: so they said you know in the abc building code it doesn't actually

[1:00:00] Voice 6: it doesn't count you see most green roofs you see them on commercial buildings and then

[1:00:04] Voice 6: you know you'd have you know you'd probably have metal and concrete and a bunch of things that

[1:00:10] Voice 6: weren't as susceptible to that so it's not that we didn't want to do it but we but we couldn't

[1:00:17] Voice 6: make insurance so we're proposing that we that we try and do the same percentage of green roofs

[1:00:25] Voice 6: on you know if we do the commercial building i think it'll look better too because it's a lower

[1:00:30] Voice 6: only one story building and it's down at the bottom of the property so you actually see the

[1:00:34] Voice 6: roof when you drive down the road so i think because i think that's where that can speak

[1:00:41] Voice 6: for the trustees at the time or who was doing what but i think that's where the green roof

[1:00:46] Voice 6: sort of came from in the first place was because that had a green roof but none of the you know

[1:00:52] Voice 6: the restaurant or any of the cottages or anything that had green roofs but the old structures that

[1:00:59] Voice 6: went out on the spit all that grass roof but with that she's not if you're ever there when it was

[1:01:06] Voice 6: raining but it leaked like hell so once it was just porch on with dirt put on top of it and

[1:01:13] Voice 6: planted and it once it started to leak you couldn't fix it without the terminal roof off

[1:01:20] Voice 6: so it's a good idea but it's not really a good long-term idea

[1:01:28] Voice 6: I mean, there's a big green roof on the convention center over in Vancouver, but that's a multi-million

[1:01:36] Voice 6: dollar building and it's curved and it's, so it's not really, I guess what the home

[1:01:43] Voice 6: warranty groups are saying is that it's not practical, it's not insurable, it just won't

[1:01:49] Voice 6: do it.

[1:01:51] Voice 6: so that's so we're not we're not trying to get out of doing that we just simply couldn't get

[1:01:56] Voice 6: so

[1:01:57] Voice 4: if i can recap what i think i'm hearing is is that so it's the residential is the issue

[1:02:03] Voice 4: but part of part of what you're proposing is as a sort of a remedy is rather than doing the 20

[1:02:10] Voice 4: and on the residential and not being able to get insurance and so why would you do that

[1:02:14] Voice 4: then you can do 100 on the commercial which would almost be the same area and then you'd be willing

[1:02:21] Voice 4: to do some landscaping native vegetation type landscaping as well and

[1:02:27] Voice 4: we already are right

[1:02:28] Voice 4: so yeah

[1:02:29] Voice 6: so that's but so so 20 of 7 500 square feet which is the residential stuff is is 1500

[1:02:38] Voice 6: square feet and the commercial that one part of the commercial building is a 2 000 square foot

[1:02:45] Voice 6: but it's got a partially sloped roof, and then a flat roof, and then a breezeway that

[1:02:51] Voice 6: has a flat timber frame section, and an electrical room on the other side, so I haven't actually

[1:02:57] Voice 6: gone and measured it, but it's pretty close to 1,500 feet, so 100% of that area is the

[1:03:05] Voice 6: same as 20% of the other, and we don't have the home warranty on the commercial.

[1:03:11] Voice 6: Right, gotcha.

[1:03:13] Voice 7: Sounds good.

[1:03:16] Voice 7: Do we have any further questions?

[1:03:21] Voice 7: I'm ready to make a motion.

[1:03:23] Voice 7: Okay.

[1:03:25] Voice 7: So the suggested

[1:03:26] Voice 7: resolution on page 29

[1:03:30] Voice 7: that the local

[1:03:33] Voice 7: RBI and local trust committee

[1:03:34] Voice 7: direct staff will work with the owner's legal

[1:03:36] Voice 7: counsel to remove the entirety of

[1:03:39] Voice 7: section 2, schedule

[1:03:40] Voice 7: A to land

[1:03:43] Voice 7: Title Pact Section 219 Covenant CA2090177 Registered for the property title to include

[1:03:53] Voice 7: required plantings as a term for the draft acts of the LTC final review and signature

[1:04:01] Voice 7: and what I would add to that is subject to doing a comparable area of green roof on the

[1:04:07] Voice 7: commercial buildings.

[1:04:09] Voice 8: I'll second that.

[1:04:10] Voice 7: Okay, I'm going to second it.

[1:04:12] Voice 7: i'm just going to check in with our minute taker and see if she captured that last

[1:04:16] Voice 7: bit yes

[1:04:24] Voice 2: chair i did catch that

[1:04:25] Voice 7: okay great thanks all right move seconded uh for the discussion

[1:04:31] Voice 4: not seeing any i'll call the question all in favor and that motion carries okay well thank you gentlemen

[1:04:41] Voice 4: yeah thanks for waiting

[1:04:43] Voice 6: for a hard time 2100 but then we it's a school right so

[1:04:50] Voice 7: please well they

[1:04:55] Voice 4: can work but it's definitely not something you want to just kind of go slap

[1:04:59] Voice 4: back on because they can also be a nightmare uh so moving on to page 43 we have a staff report um

[1:05:06] for uh developed and various permit

[1:05:10] Voice 7: for 2023.2 and you know once again over to clara cox

[1:05:17] Voice 7: Okay, thank you, Chair. This one has the right title. It's a development variance permit on Ellison Drive,

[1:05:29] Voice 5: and the variance request is to reduce the 30-meter setback to breaking water walls on the property for a septic dispersal field,

[1:05:41] Voice 5: as well as a reduction of the natural boundary setback from what's required in bylaws 15 meters

[1:05:48] Voice 5: to 12 meters and that's for the septic tank only so um the uh the gist of the project if you will

[1:05:56] Voice 5: is that the uh existing tank would be removed and moved um to comply with the setbacks for

[1:06:06] Voice 5: sewage disposal fields from the natural boundary. So it's going behind the house, if you will,

[1:06:11] Voice 5: or on the Anderson Drive side. And then the septic tank would be on the water side within

[1:06:18] Voice 5: 12 meters instead of 15 meters of the natural boundary. And all of this is because of the

[1:06:24] Voice 5: constraints of the site, and the location of the new principal residence, and the proximity

[1:06:31] Voice 5: activity of neighboring drinking wells to septic dispensaries. And this work has been

[1:06:40] Voice 5: designed and would be filed with Island Health under septic filing by a registered on-site

[1:06:48] Voice 5: wastewater

[1:06:49] Voice 7: practitioner. And I think there's not too much else that I need to add before

[1:06:58] Voice 7: or asking questions.

[1:07:02] Voice 9: Yeah, yeah, I'm just curious. I'm trying to

[1:07:06] Voice 9: find the duration to the new proposed single family drawing

[1:07:10] Voice 9: versus the old cottage and doesn't show any illustrations

[1:07:14] Voice 9: that show

[1:07:17] Voice 7: that we got on page 71 or something. There's the

[1:07:20] Voice 7: barren residents.

[1:07:33] Voice 7: the new dwelling even closer to the ocean is it further back is it

[1:07:36] Voice 7: uh i'm so through the chair i'm not sure apologies for not having that comparison

[1:07:43] Voice 7: i think

[1:07:43] Voice 7: we might have the applicant in the room you're actually not yeah okay

[1:07:52] Voice 7: The new residence is basically a little bit further back than the existing product, but

[1:07:57] Voice 7: you can't see it because it's right on, kind of pretty much right on top of the light.

[1:08:02] Voice 7: Oh, okay.

[1:08:02] Voice 7: But it is slightly different angle, so it's a little bit further back than the existing

[1:08:07] Voice 7: product.

[1:08:09] Voice 7: Okay.

[1:08:10] Voice 7: But through the chair, it complies with the setbacks, the natural brownouts.

[1:08:13] Voice 7: Yes.

[1:08:15] Voice 7: any other questions for product office i

[1:08:20] Voice 9: also was saying you know in terms of when we send letters

[1:08:23] Voice 9: to neighbors we don't hear anything and quite often i often wonder well did they actually get

[1:08:28] Voice 9: it did the letter go some other direction but um because often that's happens where

[1:08:34] Voice 9: the neighbors didn't even receive a letter but you were quite confident that there's no concerns

[1:08:41] Voice 9: from the neighbors it's

[1:08:44] Voice 5: through the chair we didn't hear anything

[1:08:46] Voice 5: um if someone has moved

[1:08:47] Voice 5: or changed their address it's not something that we have that we can have too much control over

[1:08:53] Voice 7: i'll just comment that i did actually hear from one of the neighbors

[1:08:56] Voice 7: okay great say that again i did hear from one of the neighbors who had received the notice that

[1:09:04] Voice 7: the center across the street okay uh so where are we on trustees okay proceed

[1:09:19] Voice 7: this is going to it's the very big report

[1:09:31] Voice 7: apologies

[1:09:32] Voice 5: for interrupting about fiduciary i will say that one thing staff didn't forget

[1:09:36] Voice 5: to mention is that this applicant was extremely willing to um to go through the comox first

[1:09:42] Voice 5: nations uh cultural heritage investigation from the process and um we've done that from the very

[1:09:47] Voice 5: beginning and you have that before you know there's there's that well i'd like to move

[1:09:52] Voice 9: that the worm yard and local trust committee approved so h

[1:09:55] Voice 7: -o-d-v-p 2023

[1:09:57] Voice 9: .2

[1:09:58] Voice 7: a little second

[1:10:00] Voice 7: it uh for the discussion see me and i'll call the question all in favor and that carries as well

[1:10:09] Voice 7: okay so we've got 20 to one it's one 15 that we're gonna we're scheduled for closed right um

[1:10:19] Voice 7: 105 105 okay so i just want to check in with everyone are we good to continue and then

[1:10:28] Voice 7: we need to break a little bit later but i want to assume that everyone wants to keep working

[1:10:37] Voice 7: Okay, all right. Well, next up, we've got a verbal update on the RBI, Official Community By-law Review, a major project.

[1:10:52] Voice 7: You can start your talks.

[1:10:54] Voice 7: I guess it is, or it could be both.

[1:10:59] Voice 5: there's not much to report here as per your adopted project you can expect to see draft

[1:11:06] Voice 5: bylaws for your special meeting which you scheduled for the 9th of August and I don't

[1:11:12] Voice 5: think that could be at the hall or is it here I'll check that the 9th of August is the date

[1:11:18] Voice 7: It won't be at the Hall of the Huts, during the festival?

[1:11:21] Voice 5: It was great, yeah. So that's where that's at.

[1:11:27] Voice 5: Okay.

[1:11:27] Voice 5: And yeah, I mean, I think further to the discussion about, which you can get into with

[1:11:37] Voice 5: Planner Officer Damon, when

[1:11:40] Voice 7: the time comes, part of the project is short-term education rental regulations,

[1:11:53] Voice 7: Okay, thank you for that. Any questions from trustees?

[1:12:00] Voice 7: I thought I'd wait until after the report. Is Warren actually going to do a report?

[1:12:06] Voice 7: On the community plan, we haven't got to Warren's report yet.

[1:12:12] Voice 7: What

[1:12:14] Voice 8: page are we on?

[1:12:16] Voice 7: Well, it's the verbal report, so we're somewhere in between page 76 and a half.

[1:12:23] Voice 7: 76 and a half issues um because our next session is correspondence

[1:12:30] Voice 7: so if you have something on the on the community plan project

[1:12:38] Voice 7: for you well

[1:12:39] Voice 9: i wanted to i don't want to bring up the evolution that's back in 2017 regarding

[1:12:45] Voice 9: place names with commons for stations so nothing ever happened and just disappeared i want to not

[1:12:51] Voice 9: forget that especially

[1:12:52] Voice 7: right now so okay so the process is whether i have it i can see you know

[1:12:58] Voice 7: and you're the chair that could

[1:13:03] Voice 7: be that could not mean a new business or uh yes it could be

[1:13:06] Voice 7: a new business i think we could well we could add that as a business i also made a note about uh

[1:13:11] Voice 7: eventual a motion for a letter to parks um potential new thing for new business as far

[1:13:18] Voice 7: as adding new business at this point as long as everyone on the local trust committee agrees to

[1:13:22] Voice 7: add them i'm fine with that um so should we have both of those items for a new business

[1:13:27] Voice 7: let's be

[1:13:27] Voice 9: clarification i'm confused here

[1:13:29] Voice 7: okay we're 11. new business despite the fact that

[1:13:35] Voice 7: says none we've just added two um so do you want to proceed with the the first nations place names

[1:13:44] Voice 7: uh or do you want to do anything else come back to that uh i'm not i've left myself offline just

[1:13:54] Voice 7: for family um so you don't have that hand that i do have it

[1:14:00] Voice 7: handy i have it right here yeah okay

[1:14:01] Voice 7: well we could maybe just read the resolution to us out loud and then maybe that forms the basis

[1:14:06] Voice 7: of the discussion yes this is back in the fifth 2017. um there

[1:14:34] Voice 10: might be i wasn't planning on it

[1:14:38] Voice 7: uh if you want while you're looking for that we can talk about oh there it is okay you got it yeah

[1:14:53] Voice 7: Okay, so if we wanted to, we could just move to the discussion around the potential for a letter to parks regarding the Truby Bay works plan there and just look to trustees if there's interest in doing that.

[1:15:15] Voice 7: i mean i think one of the things i heard is that um somebody might want to write parts and just

[1:15:23] Voice 7: draw their attention to the petition that's one

[1:15:27] Voice 9: and jim would you could you send that to us we

[1:15:31] Voice 9: did ask and i didn't receive any request to meet with anybody unless i missed that email no i was

[1:15:37] Voice 3: speaking of when they asked to meet with the community and do a walk around oh okay that's

[1:15:42] Voice 3: sort of starting but i would be happy to send that it's also on facebook and just put it up

[1:15:53] Voice 8: um yes well we should so our we should

[1:16:00] Voice 10: draft um do we want to draft

[1:16:06] Voice 7: a letter and attach a copy

[1:16:08] Voice 7: of the petition and um

[1:16:09] Voice 9: yeah and any other concerns that have been brought up i think

[1:16:15] Voice 9: you know i

[1:16:16] Voice 8: think the whole thing is the process is

[1:16:17] Voice 9: just probably doing things out you know they're

[1:16:19] Voice 9: doing things after the fact with a lot of their process here like why is it you know why didn't

[1:16:27] Voice 9: they acknowledge the alr and now it's being acknowledged and there's no rezoning we don't

[1:16:31] Voice 9: know if it's a zoning block there's a lot of things i have no idea about

[1:16:33] Voice 7: um so i think in

[1:16:36] Voice 7: terms of dropping the letter if there's concerns that we want to address in the letter it's really

[1:16:41] Voice 7: important to identify them um

[1:16:43] Voice 4: and if we're not clear on what they are then maybe today isn't the

[1:16:49] Voice 7: day to start the process of a writing letter or maybe it's as simple as uh writing a letter

[1:16:58] Voice 4: drawing their attention to the petition attachment petition and then if there's other concerns we

[1:17:02] Voice 4: want to compile that we're not ready to do now we can do that as a separate communication yeah

[1:17:08] Voice 4: trustee scott i'm

[1:17:10] Voice 7: just not sure how appropriate it is for us to use somebody's petition to send

[1:17:18] Voice 7: to somebody what i would propose we should be doing is if we have issues about the proposal

[1:17:26] Voice 7: we point that out the proponent sends a petition to the arts or whoever just i can just see in the

[1:17:34] Voice 7: future we start attaching everybody who does a petition i'm not quite sure it's appropriate

[1:17:47] Voice 4: just checking with staff whether there's anything you know from a legislative point of view that's

[1:17:52] Voice 4: inappropriate i think otherwise it's just a political decision whether we decide to forward

[1:17:58] Voice 4: the concerns that we've heard from the public in that matter step do you have any any cautions

[1:18:04] Voice 4: around this?

[1:18:04] Voice 3: Through the chair, I'm

[1:18:08] Voice 7: not sure in terms of the including a petition.

[1:18:14] Voice 3: So I would like to follow up with you with the LTC on that. I think there's more, I'm more

[1:18:23] Voice 7: clear about if the LTC wanted to provide an advocacy letter stating concerns heard to raise that to the attention of the Ministry of Parks.

[1:18:34] Voice 7: that way there's no there's no issue with raising a petition right that could be that

[1:18:43] Voice 7: through um through the chair

[1:18:45] Voice 3: trustee scott's um point here makes sense right

[1:18:50] Voice 3: the members of the

[1:18:51] Voice 3: public could

[1:18:52] Voice 7: provide that on their own court and any concerns coming through the ltc could

[1:18:56] Voice 7: could be kind of more general so we're

[1:19:00] Voice 5: connected with your

[1:19:02] Voice 5: OCP policies as well so whether that was yeah because there's

[1:19:08] Voice 4: that gray area

[1:19:09] Voice 7: there that we're not clear on at this point in

[1:19:11] Voice 3: terms of raising a petition as advocacy to the ministry is

[1:19:17] Voice 3: right

[1:19:18] Voice 4: um and of course

[1:19:21] Voice 4: and of course another approach would

[1:19:24] Voice 4: be to just talk about the petition and not send a copy of it yes and

[1:19:30] Voice 3: to share the opportunities

[1:19:32] Voice 3: is

[1:19:32] Voice 7: i think is always there for members of the community and their residents to contact the

[1:19:39] Voice 7: ministry and share that information sure sure yeah

[1:19:43] Voice 4: uh trustee scott and trustee albert it

[1:19:47] Voice 7: almost seems like we can work the other way around we can point out like that i can see

[1:19:53] Voice 7: us pointing out the parks and concern about the vast quantities of gravel needed to create these

[1:20:00] Voice 7: paths and have they considered what we or i understand the idea that making it as accessible

[1:20:07] Voice 7: to as many people as possible is a good objective does it have to involve such a vast quantity of

[1:20:14] Voice 7: gravel with that scale and size to do it and you could use the letter to send our you could use

[1:20:20] Voice 7: are you petitioning to send the parks going the other way around

[1:20:24] Voice 3: it's not i have to also clarify

[1:20:26] Voice 3: it's not just pads it's the

[1:20:28] Voice 3: campsites it's a huge in the parking lot this is massive

[1:20:40] Voice 9: well when we uh wrote the concerns regarding the tower location on the crown land

[1:20:45] Voice 9: And we did mention that a large amount of people in the community were not for this.

[1:20:52] Voice 9: So we can just allude to the fact that we got a petition of over 4,300 people.

[1:20:57] Voice 9: Don't include it and just say that in the letter.

[1:20:59] Voice 7: Sure.

[1:21:01] Voice 7: So

[1:21:01] Voice 4: as far as specifics, certainly, I mean, it's easy enough to make a resolution that we're going to send a letter to Parks about the upgrades or whatever you want to call it.

[1:21:16] Voice 7: um but then so the points would be

[1:21:20] Voice 4: um the community opposition to the it's essentially

[1:21:25] Voice 4: it's not the expansion it's the way they're doing the work right um so uh to the

[1:21:32] Voice 7: it's

[1:21:33] Voice 4: a location it's a location

[1:21:34] Voice 7: plan location of the campsite

[1:21:38] Voice 7: and

[1:21:39] Voice 9: do you have any comments about the wetlands like i've got other people

[1:21:43] Voice 9: for you guys are involved with that too yeah

[1:21:44] Voice 3: yeah that's a big concern

[1:21:46] Voice 9: that's a good

[1:21:47] Voice 3: part of this is

[1:21:48] Voice 3: in wetland area uh grant had mentioned that as though they were going to put in raised boardwalks

[1:21:56] Voice 3: that's as i understand it that's in the recommendations from the people that had

[1:22:01] Voice 3: a look at this but that's not what they want to do going down here he does not include anything

[1:22:08] Voice 3: anything about the trail of grace. Okay, so then this is that volume is about the parking lot, and

[1:22:17] Voice 3: the campsite and the other trails that connect everything.

[1:22:22] Voice 9: I would say sorry to download it. It's the process because they keep on, you know, apparently they

[1:22:29] Voice 9: can solve the community sentences, what they're going to do, and they keep on adding new things

[1:22:34] Voice 9: and doing things differently so it's just um i don't think they're being very open about

[1:22:40] Voice 9: their whole approach to this uh i'll say that development that's what's turning into it

[1:22:45] Voice 7: so yeah

[1:22:47] Voice 5: so yeah so just paying attention to time yes five to one and i'm just going into the mer

[1:22:56] Voice 5: stuff yeah this is going to be coming but

[1:22:58] Voice 7: like i mentioned

[1:22:59] Voice 5: that this i mean uh doing that as kind

[1:23:03] Voice 5: out of the line in a letter is probably it makes sense it's within the ltc's you know and if you

[1:23:07] Voice 5: want to speak about your your policies and the fact that there is still zoning on the land that

[1:23:11] Voice 5: they acquired but it hasn't yet changed zoning i mean there is that i mean and on the one hand

[1:23:16] Voice 5: the province give it and they can take it away again in terms of the use of land in in a certain

[1:23:21] Voice 5: way in that way but um but that doesn't mean that the local government should uh have a say

[1:23:32] Voice 5: And particularly if there's a policy that's not to you, to him, but the process piece

[1:23:39] Voice 5: probably is good and what you've heard from your community is good and your policies that

[1:23:45] Voice 5: you have in place.

[1:23:51] Voice 4: Okay, so being cognizant of the time, I think we can wrap this up in 10 minutes or less.

[1:23:59] Voice 4: have come like or do we want to uh

[1:24:01] Voice 7: do

[1:24:04] Voice 4: we want to complete this this portion do we want to make a

[1:24:07] Voice 4: resolution requesting that the ltc send a letter to bc parks about the right

[1:24:17] Voice 9: i'm going to i move

[1:24:18] Voice 9: that the hornbeam local trust committee send a letter to the bc parks regarding the following

[1:24:28] Voice 7: The ones I have listed are process of community consultation,

[1:24:34] Voice 4: changing work plan, location

[1:24:39] Voice 4: of campsites, wetland areas, volume of gravel, and in

[1:24:45] Voice 7: addition there may be some issues around

[1:24:53] Voice 7: the zoning and policies of the local trust committee and the 4200 opposition and then

[1:25:03] Voice 7: that the

[1:25:03] Voice 4: community opposition to the present plan so i don't know how much of that we absolutely

[1:25:10] Voice 4: have to have in the resolution um suggest something yes that

[1:25:15] Voice 3: i think the problem in

[1:25:17] Voice 3: terms of the community is that this has been put forward as a low impact project and then now when

[1:25:29] Voice 3: the request for proposal being put out only now do we hear how massive this is that's a major issue

[1:25:43] Voice 7: so

[1:25:44] Voice 4: as far as what goes in the resolution um are are you i just wonder instead of making this big

[1:25:51] Voice 4: messy long resolution we could just just uh um make notes make

[1:26:00] Voice 4: notes of this i've got some

[1:26:02] Voice 4: notes this and then we can either if you want we can run the letter by each of you

[1:26:07] Voice 4: before we send it out to make sure that we've captured all the issues

[1:26:11] Voice 4: is that reasonable and we could just have a resolution to send the letter to the piece of

[1:26:17] Voice 4: parts uh rpm

[1:26:19] Voice 7: gemara through

[1:26:20] Voice 3: the chair um i'm seeing some nods of the ltc so there could if

[1:26:24] Voice 3: you wanted to ask them to capture what the motion is on the floor okay and then you could include

[1:26:34] Voice 7: those specific aspects that would be quicker for staff to drop

[1:26:40] Voice 3: the letter for you

[1:26:41] Voice 7: sure and then

[1:26:43] Voice 3: you can revise and update that that

[1:26:45] Voice 7: can take more direction if you were to make it more general we

[1:26:49] Voice 7: would still need to um share that drug okay so if you have the specific concerns it's captured in

[1:26:56] Voice 7: the description all

[1:26:56] Voice 4: right well let's check in with the amazing lisa miller there and see what she's

[1:27:01] Voice 4: got so far and i would i'll take your direction on that or suggestion on that

[1:27:05] Voice 7: um lisa can you

[1:27:07] Voice 7: share what you've got for us so far thank

[1:27:10] Voice 2: you chair uh what i have so far is that the hornby

[1:27:13] Voice 2: island local trust committee requests staff to send a letter to bc parks regarding the following

[1:27:19] Voice 2: concerns process of community consultation changing work plans location of campsites

[1:27:27] Voice 2: wetland area location of campsites and wetland areas volume of gravel and in addition issues of

[1:27:36] Voice 2: zoning the

[1:27:40] Voice 7: sound of gravel

[1:27:42] Voice 3: gravel and rocks

[1:27:44] Voice 7: can we add rock volume of gravel and rock

[1:27:48] Voice 7: okay and it was did that cover yes i'm not going to support that

[1:27:54] Voice 7: resolution i've read all the reports from the higher okay well we haven't even got a second

[1:28:04] Voice 7: video yet but um we can do that in a moment uh

[1:28:10] Voice 4: just wanting to check if if there's any

[1:28:13] Voice 4: thing on the list that should be there that isn't this point to you because

[1:28:24] Voice 7: is nothing okay okay so um this is confusing you were writing your staff that's right

[1:28:31] Voice 7: lisa sounds like lisa's got most of what we've said out loud so far

[1:28:35] Voice 4: so uh it's i'll consider it to move do we want to do you want to hear it one more time

[1:28:41] Voice 4: no

[1:28:42] Voice 7: okay i'll

[1:28:44] Voice 4: consider it moved um i take it you're going to decline and second it so i'll

[1:28:50] Voice 4: all set in the motion and then we can discuss the motions most without before addressing scott

[1:28:58] Voice 7: well i spent a lot of time reading the uh five expert reports that were written from the park

[1:29:12] Voice 7: itself and the conclusion i came to at the end the wetland issue the way they put it in there

[1:29:23] Voice 7: I've walked all the way through here, it does not go into the wet hives.

[1:29:33] Voice 7: You look closely on that map, it shows that the 40 campsites on the north side of the

[1:29:40] Voice 7: road are not in there.

[1:29:42] Voice 7: So I don't understand that.

[1:29:44] Voice 7: The campsites themselves of those 40 are 27 something, I can't remember exactly, I don't

[1:29:52] Voice 7: have those reports the impact of that themselves is not great at all

[1:30:00] Voice 7: on each one of them and the way they're spread through the forest it didn't seem they're going

[1:30:05] Voice 7: to take some trees down some dead trees all some seeds that are yes they're going to do that and

[1:30:11] Voice 7: so i didn't see that as a bad thing um the trail thing is something that really bothers me the

[1:30:18] Voice 7: connection don peterson who worked for the government all his life and i went through it

[1:30:26] Voice 7: in detail um is that the best way they didn't put the they changed a whole bunch of things in that

[1:30:32] Voice 7: plan for what they originally proposed so i thought that they went quite a long way

[1:30:38] Voice 7: listening to the public and changing it now obviously there's a lot of people

[1:30:42] Voice 7: don't believe that but um i just keep falling over back that you the use and benefit of the

[1:30:51] Voice 7: people of british columbia it's not a conservation area i know what a conservancy is you know

[1:30:57] Voice 7: the Great Bear Rainforest. That's what I've worked on for years. It's not that, it's a park. It's for

[1:31:02] Voice 7: the use and benefit of the tributes. So they've gone from what was 150 sites in the old, the

[1:31:13] Voice 7: original, I don't know what it's called, the private one. It's gone down to 120 total. It's

[1:31:19] Voice 7: got 10 little buggy chains and it's got, so it's gone down from 150 to 120. They've made it less

[1:31:27] Voice 7: and they were very concerned

[1:31:29] Voice 7: about the traffic coming down

[1:31:32] Voice 7: increasing the traffic by

[1:31:33] Voice 7: the co-op and I thought

[1:31:35] Voice 7: that made sense because that you know

[1:31:37] Voice 7: what it's like in front of the co-op

[1:31:39] Voice 7: so they put the cars down

[1:31:41] Voice 7: the existing road

[1:31:43] Voice 7: into the park

[1:31:45] Voice 7: and they made a new parking lot

[1:31:47] Voice 7: there so I thought that made sense

[1:31:49] Voice 7: keep the cars

[1:31:52] Voice 7: away from Shields

[1:31:54] Voice 7: Road if you can. The bicycles

[1:31:55] Voice 7: and the people that are going to come into those campsites by all means and the people

[1:32:01] Voice 7: who go into the main so all of it kind of made sense to me but

[1:32:06] Voice 3: the new parking lot is for the

[1:32:08] Voice 3: use of the campsite okay right

[1:32:10] Voice 4: um i just want to i'm concerned that we're almost into the time

[1:32:14] Voice 4: what we have um uh ministry coming for a closed meeting so like literally two minutes or less

[1:32:21] Voice 4: so i think what we actually need to do is um is to defer this discussion until after that

[1:32:29] Voice 4: closed meeting session sure just because just a timing crunch like they they're coming in when

[1:32:34] Voice 4: they're coming and

[1:32:38] Voice 7: then yeah and then so let's do the closed and then have a little break and

[1:32:43] Voice 7: we'll come back and yeah yeah one one have you read those five consultants expert people you

[1:32:52] Voice 7: read you got those documents that you read i

[1:32:55] Voice 3: haven't i haven't read them but hank and

[1:32:58] Voice 3: and um have read them there are a whole lot of questions in there

[1:33:03] Voice 3: okay

[1:33:04] Voice 7: now now

[1:33:07] Voice 4: we're down to one minute so i'd like us to defer this for now

[1:33:11] Voice 4: as we come back after closing the break yeah through

[1:33:15] Voice 3: the chair um we haven't done it for

[1:33:18] Voice 3: another 10 minutes um but we

[1:33:22] Voice 10: do have 10 minutes until

[1:33:24] Voice 7: we would want to do it sort of for close

[1:33:27] Voice 7: to the full portion so if there's any items that you guys closing off the conversation for

[1:33:34] Voice 7: or if you want to decide to pause them oh okay

[1:33:39] Voice 8: i thought i

[1:33:39] Voice 4: thought it was five after that

[1:33:40] Voice 4: we're that

[1:33:41] Voice 7: would be if we wanted to break at 105. oh

[1:33:44] Voice 7: and then going to

[1:33:45] Voice 4: close okay okay

[1:33:46] Voice 7: i apologize

[1:33:49] Voice 7: um you

[1:33:50] Voice 4: guys should we pause now yeah take a break and then we'll come back at

[1:33:55] Voice 7: uh quarter

[1:33:56] Voice 7: past for the closed yeah and stuff we'll just monitor see when they

[1:33:59] Voice 7: okay great well let's recess then and we'll come back to the closing stuff

[1:34:09] Voice 7: There is a

[1:34:10] Voice 7: motion on the floor.

[1:34:12] Voice 7: Yeah.

[1:34:15] Voice 7: Oh, I

[1:34:16] Voice 7: do have a guesstimation

[1:34:18] Voice 7: of how long we might be in closed.

[1:34:22] Voice 3: Through the chair, I might,

[1:34:24] Voice 3: I think it may be

[1:34:25] Voice 3: half an hour

[1:34:26] Voice 3: to 45 minutes

[1:34:29] Voice 7: that we may be in closed.

[1:34:30] Voice 7: Okay.

[1:34:31] Voice 7: But that's an estimate.

[1:34:32] Voice 7: So

[1:34:33] Voice 4: we may be

[1:34:34] Voice 4: back in public session.

[1:34:37] Voice 4: by two.

[1:34:41] Voice 3: Yeah, we'll

[1:34:45] Voice 7: make sure that public's allowed back in when we're back. Okay, so

[1:34:51] Voice 7: we're recessed for 10 minutes.

[1:34:54] Voice 7: Okay, so we return from recess and

[1:35:02] Voice 4: we have a motion to

[1:35:04] Voice 4: go into closed session

[1:35:05] Voice 7: so i move that the meeting be closed to public in accordance with the

[1:35:11] Voice 7: community charter part 4 division 3 section 91 a and b for the purposes of considering 1

[1:35:19] Voice 7: a personal information about an identifiable individual who holds or is being considered for

[1:35:24] Voice 7: a position as an officer employee or agent of municipality

[1:35:27] Voice 4: or another position appointed by

[1:35:30] Voice 4: municipality and b the consideration of information received and held in confidence relating to

[1:35:36] Voice 8: negotiations between the municipality from the provincial government or the federal government

[1:35:41] Voice 8: or both or between the provincial government or the federal government or both and the third party

[1:35:47] Voice 8: and the recorder staff and representatives of the ministry of indigenous

[1:35:52] Voice 4: indigenous relations

[1:35:53] Voice 4: and reconciliation attend the meeting uh so to have a seconder seconded by trustee allen

[1:36:01] Voice 4: any discussion all those in favor motion carries and we'll now go into closing with the recorder

[1:36:09] Voice 7: moment to shut down the live stream okay so we are back from closed meeting

[1:36:18] Voice 7: and uh i'm going to rise and report that the hornby island local trust committee has appointed

[1:36:23] Voice 7: joanne obertsman cd chazenko vicky bale wendy bertman aileen fearman rob

[1:36:31] Voice 4: mccreary and and

[1:36:33] Voice 4: left there and uh to the hornby island advisory planning commission commencing immediately and

[1:36:38] Voice 4: for a term ending june 14th 2026.

[1:36:44] Voice 7: so i think that so um when we reset earlier

[1:36:51] Voice 4: uh we were we had a

[1:36:53] Voice 4: motion on the floor it's about uh sending a letter to sparks

[1:36:57] Voice 7: and we were in seconded we're in

[1:37:01] Voice 7: discussion so trustees for the discussion you know well granted there's not the rest of your concerns

[1:37:13] Voice 7: it wasn't it seemed like one concern in terms of science but in terms of all the other points that

[1:37:20] Voice 7: we added to that you're happy with the process they took you're happy that they changed everything

[1:37:26] Voice 7: from the

[1:37:27] Voice 7: beginning you have to keep on doing things new things and nobody knows about it

[1:37:30] Voice 7: you're happy with that well i read all those reports in great detail and like all the meetings

[1:37:36] Voice 7: with them we're representing all of them so i think the additions to the park are a real asset

[1:37:48] Voice 7: and i don't understand the process is going on the meetings were held with the parks committee

[1:37:57] Voice 7: meetings were held with the subcommittee of the parks committee meetings were held with us

[1:38:02] Voice 7: if they had the open house here i don't know about the process i don't get that part

[1:38:07] Voice 9: well i'll say that every single new thing that they've been doing since i've met with them

[1:38:11] Voice 9: i've never heard about that i have no idea i have no idea about this

[1:38:15] Voice 9: it's sort of you know all this tracking i didn't know about that they're not telling us everything

[1:38:21] Voice 9: and i just i don't think it's it's it's uh good for the community and we thought you know there's

[1:38:27] Voice 9: a huge amount of people out there that are not happy and i'm representing them not my feelings

[1:38:33] Voice 9: So

[1:38:33] Voice 4: just in terms of the motion, I'm just going to ask the recorder just to read it out again because I think what we're afraid is that we've heard these concerns from the public, which is different than saying that we have these concerns is that we're hearing this.

[1:38:50] Voice 4: So I'm just going to check in with this and see what the motion, the motion read.

[1:39:14] Voice 8: okay uh lisa can you can try again i don't think we heard you can

[1:39:20] Voice 2: you hear me now yes

[1:39:23] Voice 2: that the hornby island local trust committee requests staff to send a letter to bc parks

[1:39:28] Voice 2: regarding the following concerns process of community consultation changing work

[1:39:34] Voice 2: plan location of campsites and wetland areas volume of gravel and rocks an

[1:39:41] Voice 2: addition additional issues of zoning okay

[1:39:47] Voice 7: so I think that it should be

[1:39:59] Voice 4: that

[1:40:04] Voice 4: that the LTC has heard from the public

[1:40:08] Voice 4: on the following concerns.

[1:40:10] Voice 4: Yeah.

[1:40:10] Voice 10: Yeah,

[1:40:11] Voice 7: so in my mind it still implies

[1:40:18] Voice 7: that we support the public with most concerns.

[1:40:25] Voice 7: And when I ask people, have you read the report?

[1:40:28] Voice 7: Have you seen the scientific reports that were done

[1:40:34] Voice 7: by professionals got their seals,

[1:40:36] Voice 7: their stamps are on the wetlands on the tree removal you know it's there are very several

[1:40:43] Voice 7: reports and the processes i've seen it all the different meetings open house this that the other

[1:40:49] Voice 7: thing we we will get them the rfp of the gravel we can comment on that and say this seems like

[1:40:59] Voice 7: an excessive amount of gravel but as far as the rest of it is sir the the parking lot i went to

[1:41:09] Voice 7: So, no, I'm not going to support it.

[1:41:13] Voice 7: Well,

[1:41:16] Voice 9: I'm sticking with it.

[1:41:17] Voice 9: Okay,

[1:41:18] Voice 4: so I'm going to move an amendment.

[1:41:24] Voice 4: At least I don't know if you caught it when I said it earlier.

[1:41:28] Voice 4: But it would be that the letter from the LCTLTC expresses the following community,

[1:41:37] Voice 4: or shares, expresses the following community concerns.

[1:41:49] Voice 4: So I'm gonna go with express assistance a little bit more.

[1:41:52] Voice 4: I think it's, to me, that's the compromise

[1:41:56] Voice 4: between your positions.

[1:41:57] Voice 9: Another friendly amendment to the

[1:41:58] Voice 7: truckloads of dirt

[1:42:02] Voice 7: and we have volume of gravel.

[1:42:05] Voice 7: It's the truckloads and other trucks as well.

[1:42:08] Voice 7: The volume and number of truckloads?

[1:42:12] Voice 7: Yes.

[1:42:13] Voice 7: Okay, let's check in with Lisa and see if

[1:42:15] Voice 4: she got any of that.

[1:42:18] Voice 2: Yes, Chair. Can you hear me?

[1:42:21] Voice 2: Yes.

[1:42:22] Voice 2: What I have now is that the Hornby Island Local Trust Committee

[1:42:28] Voice 2: requests staff to send a letter to BC Parks

[1:42:30] Voice 2: to express concerns heard from the public

[1:42:35] Voice 2: regarding the process of community consultation,

[1:42:38] Voice 2: changing work plan, location of campsites and wetland areas,

[1:42:42] Voice 2: is the volume and number of truckloads of gravel and rocks and additional issues of zoning okay

[1:42:56] Voice 7: okay so anything further not seeing anything call the question all those in favor

[1:43:05] Voice 7: and any opposed opposed and motion carries okay next up is first

[1:43:14] Voice 8: nation place names

[1:43:15] Voice 8: names. Take it away Alex. Okay, so back in April

[1:43:19] Voice 9: 2017, part of our First Nations Relationship

[1:43:24] Voice 9: Building, we had, we actually passed a motion regarding the, that the Hornby Island Local

[1:43:34] Voice 9: Trust Committee endorsed the project charter. Basically, this was the first step into integrating

[1:43:41] Voice 9: First Nations deep history narrative and place names within the OCP. So basically, we haven't

[1:43:47] Voice 9: done any of this. And the other recommendation was to encourage

[1:43:52] Voice 9: residents of Horme, Devon Island to voluntarily start sharing

[1:43:55] Voice 9: First Nations place names and histories of the island through

[1:43:59] Voice 9: various stakeholder community groups and community events and

[1:44:02] Voice 9: where possible influence the content of signage to include

[1:44:04] Voice 9: First Nations place names in the context of Indigenous places.

[1:44:08] Voice 9: And that just disappeared. And I want this brought up again. I'd

[1:44:14] Voice 9: I'd like to contact the commons for stations on this and send it to them.

[1:44:20] Voice 9: And then go back to the regional district regarding the signage in the parks

[1:44:26] Voice 9: and also address the chief's request at our last meeting at commons for stations

[1:44:32] Voice 9: regarding having cultural signage at Buckley Bay, very general as well.

[1:44:37] Voice 9: So to look at signage overall, I mean, I won't speak for Devin,

[1:44:41] Voice 9: but that does pertain to both islands at Buckley Bay.

[1:44:45] Voice 9: and um we said this this is a long time ago and it got forgotten and now that we're actually had a

[1:44:53] Voice 9: personal

[1:44:54] Voice 7: in-person meeting with them and policy politician politician i think it's time to bring

[1:44:58] Voice 7: this okay um just proceed surely

[1:45:03] Voice 4: i'm just unconscious at the time but uh also just uh

[1:45:07] Voice 4: looking for simplicity if we just request that this get added back to our follow-up action list

[1:45:12] Voice 4: today would that be adequate

[1:45:14] Voice 4: and then we can address it more in a deeper way unless you have

[1:45:19] Voice 4: some something

[1:45:21] Voice 9: else you want to

[1:45:21] Voice 4: do at this time

[1:45:23] Voice 4: i just want to

[1:45:23] Voice 9: part because you know we already

[1:45:24] Voice 9: thought part of the conversation is engagement and uh we did this with a long time ago and i just

[1:45:29] Voice 9: wanted you know front and center that this is something that's being discussed back and forth

[1:45:34] Voice 9: back and forth and i don't want to forget that and they've also requested that during our last

[1:45:39] Voice 9: speed so

[1:45:39] Voice 7: i'm pretty sure this is free either make it or don't yes so

[1:45:47] Voice 3: through the chair um for clarity

[1:45:50] Voice 3: if you would like to make a motion to bring uh mayhem back

[1:45:54] Voice 7: into a fuel item or some other

[1:45:59] Voice 7: resolution back after it's disappeared to add to the fuel action list the follow-up action list

[1:46:05] Voice 7: for me um and then we can make sure it gets captured in a good sense

[1:46:10] Voice 4: okay so this resolution

[1:46:12] Voice 4: i'm just going to suggest that you bring do you have the resolution number well

[1:46:17] Voice 9: no that's the

[1:46:17] Voice 9: thing i'm going to find a recommendation but i know we passed the resolution since

[1:46:20] Voice 9: it follows the date the

[1:46:23] Voice 8: date of the meeting yeah

[1:46:25] Voice 9: the date of the meeting was april twelfth

[1:46:26] Voice 9: twelfth april 25th 2017. so it was the following meeting that it was that meeting that was passed

[1:46:34] Voice 9: but I couldn't find it.

[1:46:37] Voice 9: Through the

[1:46:37] Voice 5: chair, staff could find that resolution if you give us a second.

[1:46:42] Voice 5: So

[1:46:42] Voice 9: it's HO-6500-20, First Nations Relationship Building.

[1:46:54] Voice 5: Also, through the chair, part of this, so the trustee's asking specifically that this particular signage piece

[1:47:02] Voice 7: be addressed?

[1:47:03] Voice 7: Signage, narrative, and place

[1:47:04] Voice 9: names, and deep history, etc.

[1:47:06] Voice 5: part of the um the work of the of the major project i think is is hopefully incorporating

[1:47:13] Voice 5: some of those wishes from the nation through their review of those bylaws and how they'd like

[1:47:20] Voice 5: to go forward so if um it certainly i think we added at this time as a as a placeholder

[1:47:26] Voice 5: placeholder in the fual somehow whatever that would look like but if there's if there's a sort

[1:47:32] Voice 5: like a separated project if you will that would become its own as the potential would become its

[1:47:37] Voice 5: own thing right if it was if it was like you know if it's just a discussion with with um with comox

[1:47:44] Voice 5: in one way or whether it's part of a bigger project anyway that would be specific i guess

[1:47:49] Voice 5: this is what i'm saying so i'm gonna

[1:47:51] Voice 5: stop for our clarity i think we just want to know what's

[1:47:54] Voice 5: the action item is there an action item or is it just a i

[1:47:58] Voice 4: think it uh i was trying to

[1:48:02] Voice 4: clarify is that if we request to get added back into the ball of action list then it's on our

[1:48:08] Voice 4: radar if we decide that we need to you know make more resolutions and respect it then that's fine

[1:48:15] Voice 4: it's just then it's on the radar yes through

[1:48:18] Voice 3: the chair that's my understanding as well to

[1:48:21] Voice 3: uh trust trustee allen's uh desire to bring

[1:48:25] Voice 7: that to the forefront so with any further conversations

[1:48:38] Voice 7: and then any subsequent actions that follow from

[1:48:44] Voice 3: that can also be raised through the future

[1:48:49] Voice 3: so eventually that intent is possible

[1:48:53] Voice 7: to be able to do that so do you want to make a motion and if

[1:48:57] Voice 7: you've got the you've got a motion and a second so we're going to move on to the next item which is

[1:48:59] Voice 7: the resolution

[1:49:01] Voice 8: number you can throw that into the motion that i could um i don't have the resolution

[1:49:04] Voice 8: number okay um

[1:49:07] Voice 7: i just referenced that okay

[1:49:11] Voice 4: just throw the date in there i

[1:49:15] Voice 9: mean yeah because you

[1:49:17] Voice 9: know also i just felt that this could be the one or the umbrella part we'll probably try to

[1:49:20] Voice 9: i know it's a

[1:49:25] Voice 4: huge it's a big one you want this needs to be

[1:49:28] Voice 4: basically on our list so that we're not forgetting about it.

[1:49:31] Voice 4: Yes, exactly.

[1:49:31] Voice 4: That's what we're doing today.

[1:49:32] Voice 4: It's not taking anything further.

[1:49:34] Voice 4: So

[1:49:34] Voice 5: through the Chair, did you have a, does Tracy have a date?

[1:49:37] Voice 5: Do you have an approximate date?

[1:49:39] Voice 5: The

[1:49:39] Voice 9: date of the report, staff report, was April 25th, 2017.

[1:49:45] Voice 9: So, and then...

[1:49:47] Voice 9: Looking through the resolution.

[1:49:48] Voice 9: But I'm trying to, I couldn't find a report.

[1:49:50] Voice 9: I actually find, it's easier to find things through Google than on the transcripts.

[1:49:55] Voice 9: Through

[1:49:55] Voice 3: the Chair, if I may suggest.

[1:49:56] Voice 3: suggest this could follow up for the next LTC meeting. Okay. And

[1:50:08] Voice 7: however, that

[1:50:09] Voice 3: wouldn't limit any

[1:50:13] Voice 7: conversation. nation original

[1:50:17] Voice 7: script. Okay, so

[1:50:19] Voice 7: we can then collect some information ahead

[1:50:21] Voice 7: of the next LTC. Whether it's, you know, whatever regular

[1:50:25] Voice 7: meeting comes up so

[1:50:26] Voice 9: so then i can just move it to staff we

[1:50:31] Voice 3: can we can work together okay and

[1:50:33] Voice 3: find that resolution right now

[1:50:35] Voice 8: okay so we don't have to do it right now okay

[1:50:37] Voice 8: if

[1:50:37] Voice 7: we

[1:50:38] Voice 8: don't if we don't require a resolution to do that then that's

[1:50:41] Voice 4: fine all right

[1:50:46] Voice 7: okay okay

[1:50:47] Voice 4: so in that case let's move on to section 12 uh first up we have bylaw enforcement

[1:50:56] Voice 4: of the notice amendments staff report and or indictment over to you sir good afternoon

[1:51:04] Manager of Bylaw Compliance and Enforcement: chair local trust committee uh so the report before you is um initiated because the uh

[1:51:15] Manager of Bylaw Compliance and Enforcement: the previous setting and use permit primarily initiated because the previous

[1:51:20] Manager of Bylaw Compliance and Enforcement: setting and use permit bylaw was rescinded and you've adopted a new one so if you wish to use

[1:51:28] Manager of Bylaw Compliance and Enforcement: Bylaw enforcement notices for enforcement of the sighting and use permit bylaw.

[1:51:33] Manager of Bylaw Compliance and Enforcement: These amendments to the Bend schedules are required.

[1:51:40] Manager of Bylaw Compliance and Enforcement: And there's also within the schedules, amendments been made.

[1:51:45] Manager of Bylaw Compliance and Enforcement: The main one, I've simplified the schedules and I've also added a penalty for failure to obtain a development permit.

[1:51:59] Manager of Bylaw Compliance and Enforcement: that's not something you had before you have those regulations within actually

[1:52:04] Manager of Bylaw Compliance and Enforcement: within your land use bylaw which is somewhat unique with the local trust

[1:52:08] Manager of Bylaw Compliance and Enforcement: areas the requirement to obtain that permit is within your land use bylaw and

[1:52:15] Manager of Bylaw Compliance and Enforcement: you can use the file enforcement notice system to have a penalty if property

[1:52:21] Manager of Bylaw Compliance and Enforcement: owners do not obtain the necessary development permit uh for those areas so i would like to

[1:52:30] Manager of Bylaw Compliance and Enforcement: there's an error i'd like to point out before i continue in the first paragraph and the rationale

[1:52:34] Manager of Bylaw Compliance and Enforcement: for recommendations uh the new schedule b should reference uh sideni's bylaw number 168 and not

[1:52:42] Manager of Bylaw Compliance and Enforcement: this bylaw 240. so and further with the penalty schedules like i said i've simplified them

[1:52:52] Manager of Bylaw Compliance and Enforcement: reduce them to more manageable numbers so we don't have a 12-page document i put in a standard

[1:52:59] Manager of Bylaw Compliance and Enforcement: surcharge for non-payment of penalties of 300 for all the contraventions and assign the

[1:53:07] Manager of Bylaw Compliance and Enforcement: contraventions as these are major contraventions with a penalty of 500 and minor contraventions

[1:53:13] Manager of Bylaw Compliance and Enforcement: of a penalty of 350 that also makes the simplifies the schedule and keeps the total number of

[1:53:22] Manager of Bylaw Compliance and Enforcement: listed contraventions uh to a minimum and so in consideration of this uh

[1:53:31] Manager of Bylaw Compliance and Enforcement: amendment by law uh local trust me may have concerns or questions or edits as far as whether

[1:53:38] Manager of Bylaw Compliance and Enforcement: or not you want to have all the contraventions listed or if you want to have reduced fine amounts

[1:53:46] Manager of Bylaw Compliance and Enforcement: or certain other contraventions within your land use bylaw are there any questions please

[1:53:56] Voice 7: Warren, it seems like these penalties are so low,

[1:54:01] Voice 7: they don't seem like penalties are supposed to encourage people

[1:54:06] Voice 7: to not do something.

[1:54:09] Voice 7: Could you say why the numbers are what they are?

[1:54:13] Manager of Bylaw Compliance and Enforcement: So the province has limited the penalties for bylaw enforcement notices

[1:54:18] Manager of Bylaw Compliance and Enforcement: to $500 maximum.

[1:54:21] Voice 7: Okay.

[1:54:22] Manager of Bylaw Compliance and Enforcement: So you could do everything at $500.

[1:54:24] Manager of Bylaw Compliance and Enforcement: I've divided it into, okay, some of these we may consider

[1:54:27] Manager of Bylaw Compliance and Enforcement: are you know not that serious so it's a 350 penalty and but for the most serious stuff that

[1:54:33] Manager of Bylaw Compliance and Enforcement: we have we can only issue for one day a 500 fine i mean you can issue a penalty every day

[1:54:42] Manager of Bylaw Compliance and Enforcement: if required for serious contraventions so it's not that the offense is limited to just one 500

[1:54:50] Manager of Bylaw Compliance and Enforcement: fine if we do have an unlawful short-term vacation rental they can be given daily fines

[1:55:02] Voice 9: and the surcharges i'm assuming 800 is a limit as well or can they go higher than that uh no

[1:55:10] Manager of Bylaw Compliance and Enforcement: actually there is no limit set in law what they have done with the legislation and the regulations

[1:55:16] Manager of Bylaw Compliance and Enforcement: is that is entirely up to the local trust committee my only caution would be is that

[1:55:23] Manager of Bylaw Compliance and Enforcement: you know if it's challenged in court you would have to you know be able to i guess

[1:55:29] Manager of Bylaw Compliance and Enforcement: rationalize or have a reasonable amount but say there's nothing stopping the LTC from saying okay

[1:55:35] Manager of Bylaw Compliance and Enforcement: there's a $500 surcharge or there's a $1,000 surcharge I can't find any challenges to this

[1:55:43] Manager of Bylaw Compliance and Enforcement: through the courts so that amount is set by the local trust committee and the limit does not have

[1:55:49] Manager of Bylaw Compliance and Enforcement: to be $300 that's just my suggested surcharge so that we can for all of these penalties just

[1:55:58] Manager of Bylaw Compliance and Enforcement: to try and recover our costs that we have to incur when i'm filing in small claims court

[1:56:04] Manager of Bylaw Compliance and Enforcement: there's a filing fee for that or putting notices on title for non-payments of fines

[1:56:08] Manager of Bylaw Compliance and Enforcement: and that again that'll cost us more fees legal fees yeah

[1:56:15] Voice 9: i also want to address the concerns

[1:56:18] Voice 9: brought up earlier in the meeting regarding the proactive enforcement of vacation rentals

[1:56:23] Voice 9: a lot of people feel that it's not being addressed proactively though when you say it is

[1:56:29] Voice 9: is in terms of Anderson Drive vacation rentals

[1:56:32] Voice 9: and the aquifer vulnerable zone,

[1:56:34] Voice 9: there's a lot of vacation rentals there

[1:56:36] Voice 9: that they've not been,

[1:56:37] Voice 9: I don't know whether you've acknowledged them or not,

[1:56:40] Voice 9: as well as the room occupancy,

[1:56:43] Voice 9: it's way over the top in a lot of rentals.

[1:56:45] Voice 9: And I just wondered whether,

[1:56:46] Voice 9: what actually is triggering you for an offense

[1:56:50] Voice 9: regarding vacation rentals on Warby Island?

[1:56:54] Manager of Bylaw Compliance and Enforcement: So we've reviewed,

[1:56:56] Manager of Bylaw Compliance and Enforcement: I don't believe there's 13 open files.

[1:56:58] Manager of Bylaw Compliance and Enforcement: We've issued some, I believe, to four operations.

[1:57:04] Manager of Bylaw Compliance and Enforcement: We have absolutely no compliance or limited compliance,

[1:57:07] Manager of Bylaw Compliance and Enforcement: and 20 tickets have been issued for those four included.

[1:57:11] Manager of Bylaw Compliance and Enforcement: We're reviewing the advertisements.

[1:57:14] Manager of Bylaw Compliance and Enforcement: So if the stated advertisement for these operations that are allowed from May through to September,

[1:57:22] Manager of Bylaw Compliance and Enforcement: if there's nothing we can flag within those advertisements,

[1:57:27] Manager of Bylaw Compliance and Enforcement: um we really have no grounds to proceed with anything else now it would if there are residents

[1:57:34] Manager of Bylaw Compliance and Enforcement: on hornby who believe uh that there are short-term vacations rentals that are exceeding capacity to

[1:57:41] Manager of Bylaw Compliance and Enforcement: whatever we need those complaints or they need them to i need the information forwarded to me

[1:57:48] Manager of Bylaw Compliance and Enforcement: i need the addresses so we can do site visits or follow up um that's

[1:57:56] Voice 9: good to know because a lot of

[1:57:57] Voice 9: a lot of people are hesitant to contact me directly about that so i will share that now

[1:58:01] Manager of Bylaw Compliance and Enforcement: they can contact me directly and for those who do not you know who are concerned about making

[1:58:06] Manager of Bylaw Compliance and Enforcement: formal complaints because you've authorized proactive enforcement they can just send that

[1:58:11] Manager of Bylaw Compliance and Enforcement: information to me and we don't have to treat them as a complainant because the local trust committee

[1:58:17] Manager of Bylaw Compliance and Enforcement: has said there's proactive enforcement so it's now in the bylaw officer he's got information

[1:58:24] Manager of Bylaw Compliance and Enforcement: about property of concern he can use that information and then to follow through with

[1:58:31] Manager of Bylaw Compliance and Enforcement: what the ltc is already authorized so we won't need to use them as a complainant to proceed

[1:58:37] Manager of Bylaw Compliance and Enforcement: we just

[1:58:40] Manager of Bylaw Compliance and Enforcement: need the information we need the information we need uh you know we keep hearing

[1:58:46] Manager of Bylaw Compliance and Enforcement: about these places that they believe they're operating unlawfully during the summer we need

[1:58:50] Manager of Bylaw Compliance and Enforcement: their addresses or their website uh advertisement url let

[1:58:57] Voice 9: us send you an email they don't have to

[1:58:59] Voice 9: go through that whole complaint system is that correct correct okay thank you jesse scott

[1:59:05] Voice 7: you know what um one of the things people are concerned about is if they send in a complaint

[1:59:12] Voice 7: to you they're worried that others will find out that they've spoken to you um what do i tell them

[1:59:21] Voice 7: so

[1:59:23] Manager of Bylaw Compliance and Enforcement: if they submit a formal written complaint that information is kept confidential

[1:59:28] Manager of Bylaw Compliance and Enforcement: okay right unless for some reason you're going to take that's return vacation rental to court

[1:59:34] Manager of Bylaw Compliance and Enforcement: then there's the possibility that their name could be revealed but that should only happen

[1:59:40] Manager of Bylaw Compliance and Enforcement: if we have to rely on them as a witness and we're not really relying on these complainants as

[1:59:46] Manager of Bylaw Compliance and Enforcement: witnesses to provide evidence the bylaw officers are collecting the evidence so there should be no

[1:59:53] Manager of Bylaw Compliance and Enforcement: No need for their name to be disclosed, even in some court action.

[1:59:57] Manager of Bylaw Compliance and Enforcement: But right now, there's no court action contemplated.

[2:00:00] Manager of Bylaw Compliance and Enforcement: So, as you've authorized proactive enforcement, someone can give me, I don't even need the name, they can give me a phone call, right, and say I'm concerned about this address.

[2:00:10] Manager of Bylaw Compliance and Enforcement: I then got information that I can go check out proactively, because it's already been authorized.

[2:00:19] Voice 8: Yeah, that's great. Good to know.

[2:00:22] Voice 8: Okay, so on the report and

[2:00:26] Voice 7: recommendations, is there anything, Trustee Scott?

[2:00:28] Voice 7: I'm willing to make the recommendation.

[2:00:31] Voice 7: nation all right move the go right ahead okay so i have

[2:00:35] Voice 7: to we have to

[2:00:36] Voice 4: do yeah yeah

[2:00:36] Voice 7: separately

[2:00:38] Voice 7: yeah that's not

[2:00:38] Voice 4: great so that's

[2:00:40] Voice 7: the horny item it's local trust committee bylaw number

[2:00:42] Voice 7: one thirty five seconds for the animal trust committee bylaw enforcement notification bylaw

[2:00:48] Voice 7: number 159 2019 amendment number one 20.4 to be rare first time so

[2:00:56] Voice 8: moved uh seconder second

[2:00:58] Voice 7: Second.

[2:00:58] Any discussion?

[2:00:59] We'll call the question.

[2:01:00] Voice 4: All those in favor?

[2:01:02] Voice 4: Motion carries.

[2:01:03] Voice 4: Next one.

[2:01:04] Voice 7: That the Hornby, Iowa Trust Committee bylaw number 175, site area is local, that the Hornby,

[2:01:10] Voice 7: Iowa Trust Committee bylaw enforcement notification bylaw 159, 2019, amendment 1, 2024 be read

[2:01:18] Voice 7: as?

[2:01:18] Voice 7: Second time.

[2:01:19] Voice 7: Second.

[2:01:20] Voice 7: Seconded.

[2:01:21] Voice 7: Discussion?

[2:01:22] Voice 7: I'll call the question.

[2:01:23] Voice 7: All those in favor?

[2:01:24] Voice 7: Motion carries.

[2:01:27] Voice 7: motion carries trust committee bylaw number 159 2019 number 1224 third time seconded uh

[2:01:42] Voice 4: call the question all those in favor motion carries

[2:01:45] Voice 7: trust committee bylaw number 175

[2:01:54] Voice 7: I'm going to be forward to the Secretary of the Islands Trust for approval by the Executive

[2:02:03] Voice 7: Committee.

[2:02:04] Voice 7: Seconded.

[2:02:05] Voice 7: All in favor?

[2:02:07] Voice 7: Motion carries.

[2:02:09] Voice 7: Thank you, Manager Damon.

[2:02:11] Manager of Bylaw Compliance and Enforcement: Thank you.

[2:02:12] Manager of Bylaw Compliance and Enforcement: Chair?

[2:02:13] Manager of Bylaw Compliance and Enforcement: Belty C.

[2:02:15] Voice 7: Thank you.

[2:02:16] Voice 7: Okay, so we have a number of votes.

[2:02:19] Voice 7: reports here we have the trust conservancy report uh we have the spring edition of the heron

[2:02:24] Voice 7: there's a big huge title it's hilarious oh well right on the headline better tell

[2:02:30] Voice 8: the itc

[2:02:30] Voice 8: do you want to see it it's hilarious

[2:02:33] Voice 8: look they don't know it's by nature and now you're

[2:02:40] Voice 8: and now you're what is an

[2:02:41] Voice 8: hour reserve okay and that's like hilarious it's huge hopefully they

[2:02:46] Voice 8: haven't printed too many copies uh we have an applications report dated june 6th

[2:02:52] Voice 7: uh anything

[2:02:53] Voice 7: from staff on that report and if not i'll

[2:02:59] Voice 8: just look to questions um i just have a question about

[2:03:03] Voice 8: ho sup 2024

[2:03:05] Voice 9: .7 there's nothing there it doesn't say a thing i just wondered what that's about

[2:03:18] Voice 5: as in the status you know

[2:03:20] Voice 9: like what is it what's what's it about is

[2:03:23] Voice 5: it a house is it a is it oh

[2:03:25] Voice 5: what's the subject of the of the project yeah

[2:03:28] Voice 5: yeah for me so we're switching over as you may have

[2:03:31] Voice 5: heard um over to um a new system for uh applications it's called city view so some of the

[2:03:40] Voice 5: migration of the data from the ones that the old system to the new system hasn't all transferred

[2:03:46] Voice 5: so that's that's why this isn't here i could find that out if the news meeting you want to know but

[2:03:51] Voice 5: i don't know for this one but that's the reason that it's not there it's just uh this transition

[2:03:56] Voice 5: there may be a couple of other bumpies like that coming up so okay

[2:04:03] Voice 8: anything else on this

[2:04:05] Voice 8: okay then we have the trustee and local expense report anything there yes trustee all we're minus

[2:04:11] Voice 8: 350 we're minus 315 dollars and 30 cents when

[2:04:16] Voice 9: do we get

[2:04:16] Voice 8: is

[2:04:17] Voice 9: that it for the rest of i'm not sure

[2:04:18] Voice 9: about finances here but i don't know is that it maybe minus the rest of term or how

[2:04:23] Voice 7: do we get more

[2:04:23] Voice 8: money

[2:04:24] Voice 7: to

[2:04:25] Voice 9: the

[2:04:27] Voice 7: chair have some information um the ltc meeting expenses you don't need to worry about

[2:04:35] Voice 7: those are the expenses required to run your pc business book meetings and meetings that sort

[2:04:41] Voice 7: of thing um so if there are special meetings that are scheduled the regular meetings that are

[2:04:46] Voice 7: are studying all of those related costs to book the venues

[2:04:49] Voice 7: go into that account. So if it's over,

[2:04:54] Voice 3: it is what it is, it gets

[2:04:57] Voice 7: noted

[2:04:58] Voice 3: with finance for the next year to make sure that there's

[2:05:02] Voice 3: perhaps more room. The ABC meeting expenses that's also

[2:05:09] Voice 3: related to when the advisory planning committee agency is

[2:05:15] Voice 3: requested to for referrals for applications. So again, it's to

[2:05:21] Voice 3: help support the LTC business. So we look at that finance will

[2:05:25] Voice 3: look at that for subsequent next the next fiscal years to revise

[2:05:31] Voice 3: the budget. So those are the overages in

[2:05:35] Voice 7: terms of the

[2:05:35] Voice 7: balances that you'll see. So there's nothing more that you

[2:05:41] Voice 8: okay thanks okay

[2:05:45] Voice 7: and then we have adopted policies to the standing resolutions they

[2:05:48] Voice 7: got on back today please

[2:05:51] Voice 9: we've already discussed

[2:05:52] Voice 8: that local trust committee web page anything there

[2:05:56] Voice 8: we have active projects report to add or questions on that no not today then we have the future

[2:06:06] Voice 8: future projects report and

[2:06:09] Voice 4: then uh for upcoming meetings we have a meeting scheduled for Friday

[2:06:15] Voice 4: September 13th

[2:06:16] Voice 7: right

[2:06:17] Voice 4: here and we also have a special meeting coming up in August and I don't

[2:06:22] Voice 4: have that date in front

[2:06:22] Voice 7: of me then if there's nothing else uh yes sir I'm

[2:06:30] Voice 9: just wondering wasn't

[2:06:31] Voice 9: there supposed

[2:06:32] Voice 8: to were we not supposed to schedule a special meeting in July for something falling

[2:06:36] Voice 8: up for something

[2:06:36] Voice 9: is that that's the

[2:06:37] Voice 7: obvious one now yeah okay all

[2:06:39] Voice 8: right that's

[2:06:41] Voice 3: better thank you

[2:06:42] Voice 3: do you want to save that date one more time for the special meeting

[2:06:46] Voice 4: for me all the dates of the special meeting is august 9th time nine june

[2:06:51] Voice 8: wow you're running

[2:06:55] excellent all right well that i'll uh call for a german and thank you very much everyone

[2:07:00] everyone. Maybe

[2:07:02] Voice 3: you could make it.

ADOPTED 
 
 
Hornby Island ADOPTED 1 
Local Trust Committee Minutes 
June 14, 2024 
 
Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
June 14, 2024 
Room to Grow 
2100 Sollans Road, Hornby Island, BC 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Renée Jamurat, Regional Planning Manager 
 Ian Cox, Planner 2 
 Warren Dingman, Bylaw Compliance & Enforcement Manager (electronic) 
 Daniel Schneider, Bylaw Enforcement Officer (electronic) 
 Lisa Millard, Recorder (electronic) 
  
Others Present: There were 10 members of the public in attendance. 
  
1. CALL TO ORDER                       
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Peterson called the meeting to order at 11:30 a.m. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
 The following additions to the agenda were presented for consideration: 
11.1 Letter to BC Parks Regarding Tribune Bay Works Plan 
11.2 K’omoks First Nation Place Names 
By general consent, the agenda was adopted as amended. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Scott reported the following: 
 Attended a meeting with the Comox Valley Regional District (CVRD) during which 
the CVRD reported that they were doing a study on licensing short-term vacation 
rentals (STVRs); and 

 ADOPTED 
 
 
Hornby Island ADOPTED 2 
Local Trust Committee Minutes 
June 14, 2024 
 Attended a meeting with the K’omoks First Nations and discussed, in part, how to 
identify areas that might contain First Nation’s cultural and heritage values on a 
map so that property owners would be aware that certain areas might potentially 
hold historical importance related to First Nations culture. 
 
Trustee Allen reported the following: 
 Attended a meeting with the Comox Valley Regional District during which a member 
of the RCMP indicated that the most frequent issues dealt with are traffic incidents 
and mental health checks, and that online extortion had increased; and 
 Attended a meeting with the K’omoks First Nation during which it was noted that 
more education is needed regarding First Nations cultural and heritage sites and 
identification of cultural and heritage place names through the use of signage is 
important. 
3.2 Chair's Report 
Chair Peterson reported the following: 
 Attended the meeting with K’omoks First Nation and felt it was a positive step 
forward toward relationship building;  
 Attended the meeting with the Comox Valley Regional District; 
 Will be attending the Trust Council meeting next week; 
 The CAO Hiring Committee has announced the appointment of an interim CAO; and 
 Attended the first committee of the whole meeting to discuss the Islands Trust Draft 
Policy Statement. 
3.3 Electoral Area Director's Report - None 
4. PUBLIC COMMENTS 
 A member of the public made the following comments: 
 Concerned about the Tribune Bay Provincial Park works project which will (reportedly) bring 
up to 1500 (one thousand five hundred) truck loads of sand and rock onto the site, that this 
volume of material can be harmful to the ecosystem, and that a petition had been signed by 
a large number of community members who opposed the project. They asked if Islands 
Trust has any jurisdiction or ability to intervene. 
o The Planner replied that they have heard community concerns regarding this issue, 
the park and campground are under provincial jurisdiction, the Local Trust 
Committee had not received the petition, and that community members are 
encouraged to notify the Province about their concerns. 
o One of the Trustees pointed out that this is a public park for the use of the people of 
British Columbia and that he believes the trails are being improved for accessibility 
purposes. 
 A member of the public stated that there are regulations in place for short-term vacation 
rentals (STVRs); however, the rules do not appear to be effective as there are a large 
number of STVRs on Hornby Island that are not in compliance with the bylaws and the 
bylaws are not being enforced due to staffing issues. 
o The Bylaw Enforcement and Compliance Manager noted that proactive 
enforcement has been ongoing, that investigations show very few STVRs operating 

 ADOPTED 
 
 
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unlawfully, and that Hornby Island permits STVRs from May to October and if any of 
them are operating outside of the bylaws then the bylaw staff need to be informed. 
 A member of the public asked if the Hornby and Denman Local Trust Committees had a 
meeting to discuss cross-island ferry traffic. 
o The Chair replied that a meeting with the Ministry of Transportation had been 
requested but had not been scheduled yet. 
 A member of the public asked if the Local Trust Committee had sent a letter to the Crown 
regarding the siting of the cell tower. 
o The Chair noted that a special meeting had been held to discuss what the Local 
Trust Committee’s response would be once a referral was received from the 
Province regarding the siting. A Planner stated that the referral had been received 
the day prior and that they would be working on a reply based on the comments 
received from the Local Trust Committee. 
5. DELEGATIONS - none 
6. MINUTES 
6.1 Local Trust Committee Minutes dated April 26, 2024 - for adoption 
By general consent, the Local Trust committee meeting minutes of April 26, 2024 were 
adopted.  
A Trustee asked if Advisory Planning Commission members can serve for a third term 
and it was clarified that there is no limitation on the number of terms that can be 
served. 
6.2 Local Trust Committee Special Meeting Minutes dated May 22, 2024 - for adoption 
By general consent, the Local Trust committee special meeting minutes of May 22, 2024 
were adopted. 
6.3 Section 26 Resolutions-without-meeting Report dated June 5, 2024 
  Received for information. 
6.4 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List Report dated June 6, 2024 
A Trustee stated that the December 13, 2023 motion did not reflect the intent of the 
discussion and the Planner replied that there were several resolutions made that built 
on previous ones and it is the intention of staff to provide a report summarizing the 
motions with suggestions on how to make the wording and intent more clear. 
8. APPLICATIONS AND REFERRALS 
8.1 HO-RZ-2009.2 (Hornby Island Resort Ltd.) Covenant Variance Request – Memorandum 
The Planner summarized the memorandum and highlighted the following: 

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 Legal counsel for the property owner requested an alteration to the terms of a 
covenant that was put in place at the time that the property was rezoned; 
 The covenant requires green roofs on  buildings used for accommodation; 
 The new home warranty insurer does not provide insurance for two-storey wood 
frame building with green roofs; 
 The proponent has requested that aspect of the covenant be discharged; 
 The discharge is permitted under another section of the covenant; 
 The proponent has indicated that they can comply with all of the other terms of the 
covenant; and 
 The property owner will increase the percentage of green roof on the commercial 
buildings to make up for the portion of the residential building that will not have a 
green roof. 
 
The proponent was in attendance and spoke to the application. 
 
Discussion ensued and clarifications were provided regarding the overall square footage 
of green roof required and that a larger portion of green roof will be installed on the 
commercial buildings, which are made of metal and concrete. 
 
HO-2024-019 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee direct staff to work with the owner’s legal 
counsel to remove the entirety of section 2 of Schedule “A” to Land Title Act Section 219 
Covenant CA2090177 registered to the property title, and to include required plantings 
as a term and bring the draft back to the Local Trust Committee for final review and 
signature subject to doing a comparable area of green roof on a commercial building.   
CARRIED 
8.2 HO-DVP-2023.2 (McMurtrie) - Staff Report 
The Planner summarized the Staff Report and highlighted the following: 
 The variance request is to reduce the 30.0 metre setback from drinking water wells 
on neighbouring properties to 27.4 metres for a septic disposal field and to reduce 
the setback from the natural boundary of the sea from 15 metres to 12 metres to 
accommodate a septic tank; and 
 Due to constraints of the site, the location of the principal residence, and the 
location of neighbouring wells and septic fields the proposed siting has been 
recommended by a wastewater professional. 
 
The applicant was in attendance and spoke to the application. 
 
The Trustees did not have questions for the applicant. 
 
H0-2024-020 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee approve issuance of HO-DVP-2023.2 
 CARRIED 

 ADOPTED 
 
 
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9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Major Project: Hornby Island Official Community Plan and Land Use Bylaw Review - 
verbal update 
The Planner stated that draft bylaws will be prepared for the August 9, 2024 Local Trust 
Committee Special Meeting. 
10. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
11. NEW BUSINESS 
11.1 Letter to BC Parks Regarding Tribune Bay Works Plan 
The Trustees discussed writing an advocacy letter to address community concerns 
regarding the extent of the work to be done in Tribune Bay Provincial Park and the 
volume of gravel and rock to be trucked onto the island and dispersed in the park. It was 
noted that there is an opportunity for members of the community to contact BC Parks 
directly to present a petition. 
Trustee Scott opposed writing a letter because the work does not extend into the 
wetlands, the campsites have a low impact as they are spread through the forest, it is 
not a conservation area, and the park is for the benefit of the people of British 
Columbia. 
The meeting was recessed for a break at 1:05 p.m. and reconvened at 1:22 p.m. 
The regular meeting was recessed at 1:22 p.m. to go to Item 15: Closed Meeting. 
The regular meeting was recalled to order at 2:10 p.m. 
  Discussion regarding sending a letter to BC Parks continued. 
HO-2024-021 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee request staff to send a letter to BC Parks 
to express concerns heard from the public regarding  
1) The process of community consultation; 
2) Changing work plan; 
3) Location of campsites and wetland area;  
4) Volume and number of truckloads of gravel and rocks; and 
5) Additional issues of zoning    
 
CARRIED 
11.2 K’omoks First Nation Place Names 
A Trustee referred to a 2017 follow up action list, or staff report, which referenced an 
amendment to the Shared Narrative of Place Project Charter to include K’omoks First 

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Nations signage on island trails and parks. The Planner stated that they will look into the 
details and follow up at a future meeting.  
12. STAFF REPORTS 
12.1 Bylaw Enforcement Notice Amendments - Staff Report 
The Bylaw Compliance and Enforcement Manager summarized the Staff Report and 
made the following comments: 
 The report was initiated because the previous siting and use permit bylaw was 
rescinded and the Local Trust Committee has adopted a new bylaw; 
 If the Local Trust Committee wishes to use the siting and use bylaw, then, 
amendments are required; 
 The schedules have been simplified and a penalty for failure to obtain a 
development permit has been specified; and 
 Standard penalties have been applied and include a $350 penalty for minor 
contraventions and $500 for major contraventions. 
 
Discussion ensued. The Bylaw Compliance and Enforcement Manager provided the 
following clarifications in response to questions from the Trustees: 
 The Province has established that the penalty for a bylaw infraction can be set at a 
maximum of $500; however, a penalty can be issued for every day that an offence 
continues; 
 There is no set limit for a surcharge; 
 Proactive enforcement on short-term vacation rentals is ongoing; 
 Bylaw enforcement staff regularly review vacation rental advertisements; however, 
if the advertisement does not flag any infractions then staff do not have grounds to 
proceed unless a complaint, or further information, is received; 
 Once information is received, bylaw enforcement staff can follow through based on 
the ability to be proactive; 
 Complaints are confidential and individuals can make a complaint anonymously. 
 
HO-2024-022 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee Bylaw No. 175, cited as “Hornby Island Local 
Trust Committee Bylaw Enforcement Notification Bylaw, No. 159, 2019, Amendment 
No. 1, 2024,” be read a first time.  
CARRIED 
 
HO-2024-023 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee Bylaw No. 175, cited as “Hornby Island 
Local Trust Committee Bylaw Enforcement Notification Bylaw, No. 159, 2019, 
Amendment No. 1, 2024,” be read a second time.  
CARRIED 
HO-2024-024 
It was MOVED and SECONDED 

 ADOPTED 
 
 
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that the Hornby Island Local Trust Committee Bylaw No. 175, cited as “Hornby Island 
Local Trust Committee Bylaw Enforcement Notification Bylaw, No. 159, 2019, 
Amendment No. 1, 2024,” be read a third time. 
 CARRIED 
 
HO-2024-025 
It was MOVED and SECONDED 
that the Hornby Island local Trust Committee Bylaw No. 175, cited as “Hornby Island 
Local Trust Committee Bylaw Enforcement Notification Bylaw, No. 159, 2019, 
Amendment No. 1, 2024,” be forwarded to the Secretary of the Islands Trust for 
approval by the Executive Committee.  
                                                                                                                                               CARRIED 
12.2 Trust Conservancy Report  
  Received for information. 
12.3 Trust Conservancy The Heron - Spring Edition 
  Received for information. 
12.4 Applications Report dated June 6, 2024 
  Received for information. 
12.5 Trustee and Local Expense Report dated March, 2024 
  Received for information.  
12.6 Adopted Policies and Standing Resolutions 
  Received for information. 
12.7 Local Trust Committee Webpage 
  No updates at this time. 
13. WORK PROGRAM 
13.1 Active Projects Report dated June 6, 2024 
  Received for information. 
13.2 Future Projects Report dated June 6, 2024 
  Received for information. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Friday, September 13, 2024 at 11:30 a.m. at 
Room to Grow, 2100 Sollans Road, Hornby Island, BC  
A Special Meeting has been scheduled for Friday, August 9, 2024 at 1:00 p.m. to be 
held electronically. 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 
 

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HO-2024-026 
It was MOVED and SECONDED 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(a) and (b) for the purpose of considering: 
• (1)(a) personal information about an identifiable individual who holds or is being 
considered for a position as an officer, employee or agent of the municipality or 
another position appointed by the municipality; 
• (b)the consideration of information received and held in confidence relating to 
negotiations between the municipality and a provincial government or the federal 
government or both, or between a provincial government or the federal 
government or both and a third party; 
and that the Recorder, Staff, and representatives of the Ministry of Indigenous Relations 
and Reconciliation attend the meeting. 
CARRIED 
15.2 Recall to Order 
  The meeting was recalled to order at 2:10 p.m. 
15.3 Rise and Report 
Chair Peterson reported that Joanne Ovitsland, Sadie Chezenko, Vicki Bale, Wendy 
Burton, Aileen Fearman, Rob McCreary, and Angela Therrien were appointed to the 
Hornby Island Advisory Planning Commission for a term of two years ending June 14, 
2026. 
 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 2:40 p.m. 
 
 
_________________________ 
Tim Peterson, Chair 
 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder