North Pender Island Local Trust Committee regular meeting, June 19, 2024

[0:00:02] Voice 10: Awesome. Wasn't that fun? Anyway, thank you for your hard work today. It's certainly been a long

[0:00:12] Voice 10: day already. A lot of intellectual activity. We've got an area that we didn't get through

[0:00:19] Voice 10: yesterday and local planning services section that I'd like to get us through today. So I'm

[0:00:27] Voice 10: going to return us to trust area services starting in 8.1. And I am committed not to rush

[0:00:35] Voice 10: any conversations that we have. But I would like to think that those items that we don't need to

[0:00:41] Voice 10: talk about, we would just take as consent agenda items and receive them for information so that we

[0:00:47] Voice 10: can spend the time today having conversations about the items that we do want to debate or

[0:00:54] Voice 10: or talk about it.

[0:00:55] Voice 10: So that's such a hint.

[0:00:57] Voice 10: And I'm gonna start at 8.1 and the three items

[0:01:01] Voice 10: that are here for consent agenda to be adopted

[0:01:05] Voice 10: as presented are 8.1, 1, 1, 2, and 1, 3,

[0:01:09] Voice 10: starting on page 72 of your agenda package.

[0:01:12] Voice 10: And so I'm just gonna ask, is there any discussion

[0:01:15] Voice 10: on any one of those three items?

[0:01:20] Voice 10: No.

[0:01:20] Voice 10: Dr. Frater, do you, I see at the microphone there,

[0:01:23] Voice 10: do you have anything to add to your report at this time?

[0:01:26] Voice 12: Thank you, Chair.

[0:01:27] Voice 12: Just one thing, which is to introduce Jason Newman, who's at the back of the room here.

[0:01:32] Voice 12: And he is our new senior policy advisor who will be supporting council in your policy work, agreements, advocacy, and policy statement.

[0:01:41] Voice 12: So welcome to the team.

[0:01:49] Voice 10: Good news.

[0:01:50] Voice 10: Thank you, Director Frater.

[0:01:52] Voice 10: Thank you, Jason.

[0:01:53] Voice 10: All right, then.

[0:01:54] Voice 10: I'm going to continue on then to the decision items.

[0:01:57] Voice 10: and we have the draft annual report request for decision.

[0:02:02] Voice 10: And now this is the complete amended draft report

[0:02:06] Voice 10: that has come back from the LTC

[0:02:07] Voice 10: and the executive committee here.

[0:02:09] Voice 10: And so this is looking for the motion that's on the table.

[0:02:16] Voice 10: I'd look to trustees for a motion

[0:02:19] Voice 10: or any questions that you might have at this time.

[0:02:21] Voice 10: So Trustee Adams.

[0:02:25] Voice 12: I'll do the motion.

[0:02:27] Voice 12: I move that the Islands Trust Council approve the 2023-24 Draft Annual Report for submission to the Minister of Municipal Affairs.

[0:02:35] Voice 10: Thank you.

[0:02:36] Voice 10: Seconder in Susan Yates, thank you very much.

[0:02:38] Voice 10: And to speaking to the motion, just to speak to the motion, Christina?

[0:02:43] Voice 10: No.

[0:02:43] Voice 10: And Judy Getty, over to you.

[0:02:45] Voice 10: so

[0:02:46] Voice 11: when we get into the report and it's talking about individual islands the second sentence of

[0:02:53] Voice 11: each section says the same thing it's very repetitive and so for instance bowen island

[0:03:02] Voice 11: is located within the territory of first nations whose people have cared for these lands and waters

[0:03:07] Voice 11: since time immemorial and the repetition of it in every exactly the same wording except for the

[0:03:13] Voice 11: name of the island in every single section is um um i think bad draftsmanship i'm not sure

[0:03:22] Voice 10: we can do it differently i think we

[0:03:24] Voice 10: can do it yeah and if you in the next report imagine

[0:03:26] Voice 10: you know

[0:03:27] Voice 11: something in front of the whole list of the islands so that it comes out of each

[0:03:32] Voice 11: so that the the all of the islands in the archipelago are within the you know territory

[0:03:39] Voice 11: of many different nations,

[0:03:43] Voice 11: but I think the repetition is not something that helps us.

[0:03:48] Voice 11: All

[0:03:48] Voice 10: right, but you're not asking that we change it today?

[0:03:52] Voice 11: I

[0:03:53] Voice 10: don't want this to go to the minister.

[0:03:54] Voice 10: Oh, I see, okay.

[0:03:56] Voice 10: Director Frager, what would you suggest?

[0:04:00] Voice 12: Certainly we can take that sentence out.

[0:04:01] Voice 12: The local trust committee reports have all been through

[0:04:04] Voice 12: each local trust committee,

[0:04:05] Voice 12: but if it's the will of council that we remove that sentence

[0:04:08] Voice 12: from each local trust committee report, we certainly could.

[0:04:11] Voice 12: Okay. Trustee Evans?

[0:04:14] Voice 12: I mean, so take that sentence and put it at the higher level prior to the introduction of each of the islands so that the sentence is still in there, but it's not repeated island by island.

[0:04:26] Voice 12: Yes. So on page 147 of your agenda, there's a small introductory paragraph around local trust committees and Bowen Island Municipality. We could move it there.

[0:04:36] Voice 12: Okay.

[0:04:40] Voice 10: And so let me just, so I don't have a motion.

[0:04:45] Voice 10: to this at this point um we have we have a motion on the floor to approve the agenda we're now

[0:04:50] Voice 10: amending the document what would you recommend as a first process and i have some other speaker

[0:04:56] Voice 10: a

[0:05:00] Voice 13: microphone i know that we table the motion until we edit the report thank you very much

[0:05:05] Voice 13: that's

[0:05:06] Voice 10: a brilliant idea um so what i'm going to seek now then is there is any other suggestions

[0:05:13] Voice 10: for the draft and we'll report.

[0:05:16] Voice 10: I see Deb Morrison and Sue Ellen Bass.

[0:05:19] Voice 12: Thank you.

[0:05:20] Voice 12: The North Pender Local Trust Committee

[0:05:24] Voice 12: blurb is not what I understand we discussed

[0:05:27] Voice 12: because I know we wanted to list our ongoing concerns

[0:05:31] Voice 12: about bylaw enforcement related to our rockers notes.

[0:05:34] Voice 12: And I know we discussed it at our meeting,

[0:05:36] Voice 12: but I don't see it reflected in here.

[0:05:38] Voice 12: So I just wanted to get that checked.

[0:05:39] Voice 12: okay

[0:05:42] Voice 10: um do you want to make a remark are you no okay um thank

[0:05:48] Voice 12: you i'm just wondering whether we

[0:05:51] Voice 12: might um want to add the words as amended to the motion when it comes up because uh i also see

[0:05:58] Voice 12: draft awaiting approval there so there's a few bits and pieces i sent in the typo i think it's

[0:06:04] Voice 12: been addressed so i think there's a few bits and pieces and maybe we want to just say as amended

[0:06:10] Voice 12: ended when it comes up again but perhaps um director frederick can uh tell us is this the

[0:06:15] Voice 12: latest version or is there another version that we can see or not this should be your latest version

[0:06:22] Voice 12: it could be that some things have not been caught in which case yes you can say either you can

[0:06:26] Voice 12: specify for us the change you want or tell it to me we're capturing it now morgana is listening

[0:06:31] Voice 12: and we'll make that change on your behalf however if someone raises a change you don't agree with

[0:06:36] Voice 12: that we would expect someone to speak at this table

[0:06:37] Voice 12: and let us know that.

[0:06:38] Voice 10: Right.

[0:06:39] Voice 10: And go ahead, Sue Ellen.

[0:06:42] Voice 12: So is there text for,

[0:06:46] Voice 12: has this text that's in yellow on the screen

[0:06:48] Voice 12: been approved for Blooms from Chelsea?

[0:06:50] Voice 12: Yes.

[0:06:52] Voice 12: Yes, all of the texts for Blooms from Chelsea

[0:06:54] Voice 12: and the executive committee was approved by them

[0:06:56] Voice 12: just yesterday, I believe, or earlier, or by RWM.

[0:07:00] Voice 10: So that line that's highlighted on the screen

[0:07:03] Voice 10: just needs to be removed.

[0:07:04] Voice 12: Yeah, all of that will be removed.

[0:07:05] Voice 12: Everything is now final.

[0:07:06] Voice 12: thank you all

[0:07:06] Voice 10: right thank you so i just want to acknowledge that we've got a mover to table it

[0:07:11] Voice 10: until uh the revisions are made i'll now suggest that maybe you bring it back to us tomorrow

[0:07:16] Voice 10: rather than anything else and i'm going to look for a seconder for that motion

[0:07:20] Voice 10: joe bernardo thank you and so all those in favor of tabling that until we get the revised back

[0:07:29] Voice 10: hands down any opposed none opposed that carries all right so um if there's no further comments

[0:07:37] Voice 10: on it, then I will move along

[0:07:39] Voice 10: and Director Clayton, we have something else to add.

[0:07:41] Voice 12: For clarity, can I confirm

[0:07:43] Voice 12: it was the request of Trustee Getty that we take those

[0:07:45] Voice 12: repetitive sentences out and move them up

[0:07:47] Voice 12: and we've heard an inquiry to look into

[0:07:49] Voice 12: the minutes of the North Pender meeting to ensure

[0:07:51] Voice 12: we've captured that correctly. Was there anything else

[0:07:53] Voice 12: raised? Toby Elliott?

[0:07:57] Voice 12: I'm going to send you a few

[0:07:58] Voice 12: grammar edits that we talked about

[0:08:01] Voice 12: yesterday, Executive Committee.

[0:08:03] Voice 12: Thank you, and then we'll take the draft pieces off.

[0:08:05] Voice 10: So is that satisfactory? We just take that

[0:08:07] Voice 10: as general consent that those edits

[0:08:09] Voice 10: will be applied, right?

[0:08:11] Voice 10: And just give it one last eye over, of course.

[0:08:14] Voice 10: And so thank you very much, Director Frater.

[0:08:18] Voice 10: So I'm gonna move to the next item, 8.22,

[0:08:23] Voice 10: appointments to Transport Canada's General Vessels

[0:08:25] Voice 10: Technical Working Group, RFD.

[0:08:28] Voice 10: And Director Frater, I'm just gonna ask you

[0:08:30] Voice 10: to brief that for us and we'll look for nominations

[0:08:35] Voice 10: or a motion for those that would like to stand

[0:08:38] Voice 10: on that committee.

[0:08:48] Voice 4: thank you

[0:08:49] Voice 12: council yes this is just being brought to you um as with many opportunities there's an

[0:08:53] Voice 12: opportunity for council to appoint someone to transport canada general vessels technical

[0:08:57] Voice 12: working group i understand this is not an onerous assignment they meet infrequently

[0:09:02] Voice 12: and they have recently collapsed two working groups into one and the bulk of the work that

[0:09:08] Voice 12: they had assigned themselves has been done so it's more at this point as i understand it more

[0:09:11] Voice 12: of an information conduit position around work to do primarily with the killer whale

[0:09:18] Voice 12: protection zones and so on so at this point you've had two trustees that responded to the

[0:09:22] Voice 12: expression of interest trustee murray bowen and trustee michaela laroni there's an opportunity

[0:09:27] Voice 12: to appoint one trustee and an alternate so i leave it to the group um to um undertake

[0:09:34] Voice 12: take that recommendation okay

[0:09:36] Voice 10: i note that to mary bowen has has uh departed the meeting and so i'm

[0:09:42] Voice 10: going to have to assume that she has would have her name stand and michaela you're interested in

[0:09:48] Voice 10: letting your name stand okay so i'm going to go to trustees that have got their hands up for

[0:09:53] Voice 10: direction um

[0:09:56] Voice 12: i move that trust council appoint trustee mckayla livoni to transport canada's

[0:10:03] Voice 12: general vessels technical working group and appoint uh trustee boland as the alternative

[0:10:09] Voice 12: representation second

[0:10:11] Voice 10: trustee peterson seconding it uh wish to speak to it sure

[0:10:17] Voice 12: i just um having

[0:10:18] Voice 12: been to a number of um uh events i see mckaylee laroni there and so i um i know that she's uh

[0:10:29] Voice 12: I just see evidence of interest.

[0:10:31] Voice 12: I know she's got experience on marine vessels, so I understand.

[0:10:36] Voice 12: And I saw her at, I'm sorry, looking for my notes.

[0:10:41] Voice 12: Oh, Oceans Protection Plan at the beginning of the term.

[0:10:44] Voice 12: I saw her over

[0:10:46] Voice 13: her shoulder at the Sailor Sea Conference.

[0:10:48] Voice 13: She was there in person.

[0:10:49] Voice 13: I was there virtual, but I felt like I was sitting at the table behind her,

[0:10:52] Voice 13: looking

[0:10:53] Voice 12: over her shoulder.

[0:10:54] Voice 13: And

[0:10:54] Voice 12: she's on the Bain Sound Roundtable.

[0:10:58] Voice 12: round table and um the vessel experience i think is important as well so that's my uh explanation

[0:11:05] Voice 12: for the motion thank you thank

[0:11:07] Voice 10: you anybody else who speaks emotion all right i'm going to call

[0:11:11] Voice 10: the vote then all those in favor hands down any opposed i think you're allowed to vote michaela

[0:11:20] Voice 10: anyway all uh all the paper so that carries thank you very much and thank you for your

[0:11:26] Voice 10: your dedication to the Island's Trust,

[0:11:29] Voice 10: both to Mayreid and yourself.

[0:11:33] Voice 10: Going to continue on.

[0:11:34] Voice 10: We had a lovely presentation by Chair Smith yesterday

[0:11:38] Voice 10: and thank her for that.

[0:11:40] Voice 10: 6.2.3.2 is March 31st, 2024 audited financial statements

[0:11:46] Voice 10: for the Island's Trust Conservancy.

[0:11:48] Voice 10: That's a briefing there for your information.

[0:11:51] Voice 10: Do you have any remarks?

[0:11:53] Voice 10: No, okay.

[0:11:54] Voice 10: So that's there for information.

[0:11:56] Voice 10: So if that's all right.

[0:11:57] Voice 10: If there's no questions, then I will receive it by general consent for information.

[0:12:05] Voice 10: Thank you.

[0:12:06] Voice 10: 8.2.33, ministerial response to the submission of the 2023-2025 Islands Trust Conservancy Plan, also a briefing.

[0:12:16] Voice 10: And I'll ask if there's any remarks or questions or comments.

[0:12:20] Voice 10: Otherwise, we'll receive that for information also.

[0:12:23] Voice 10: All right.

[0:12:27] Voice 10: Okay, we'll receive it for information.

[0:12:29] Voice 10: information. And just because I glanced back up at the screen too, I also want to recognize that

[0:12:34] Voice 10: Doug Falk has managed to join us this afternoon. Thank you for joining us. I'm now going to skip

[0:12:42] Voice 10: over to Administrative Services Finance. I'm going to

[0:12:47] Voice 10: direct them off. There she is.

[0:12:49] Voice 10: So we have one, two, three, four consent agenda items there on pages 213 through 232, 1.11,

[0:13:00] Voice 10: one, two, one, three, one, four,

[0:13:01] Voice 10: is there any discussion on those four items?

[0:13:06] Voice 10: Otherwise we'll receive them,

[0:13:10] Voice 10: we'll adopt them, the recommendations as presented.

[0:13:16] Voice 10: All right, then by general consent,

[0:13:18] Voice 10: we will receive those and adopt them

[0:13:21] Voice 10: as per the recommendations in the items 11.11,

[0:13:25] Voice 10: one, two, one, three, one, four.

[0:13:28] Voice 10: I'll just provide an opportunity at this moment

[0:13:31] Voice 10: as that included the director of administrative services report do you have anything additional to

[0:13:36] Voice 10: add for us today no sir i i think i'm just going to take this moment to uh acknowledge and and say

[0:13:44] Voice 10: um thank you director of administrative services for stepping in as the interim

[0:13:48] Voice 10: um ceo and i know that council is very pleased to have you uh take up that role so

[0:13:54] Voice 10: thank you very much and council may want to give you a warm welcome to that role

[0:13:59] Voice 10: thank you council it's an honor and so let us continue on with the other items in your section

[0:14:11] Voice 10: and uh that would be the march 31st 2024 islands trust audited financial statements and audit

[0:14:16] Voice 10: report request for decision um do you wish to make any remarks uh

[0:14:22] Voice 9: i will i'll keep my remarks brief

[0:14:24] Voice 9: yep um so once again the islands trust has been issued a clean audit report from the auditors

[0:14:29] Voice 9: which is always what we want so yay for that i won't speak to the specific details of the

[0:14:34] Voice 9: financials, the financial report and the consent agenda item section speaks to the specific details

[0:14:38] Voice 9: of the financial results for the year. I will highlight that our financial position has

[0:14:42] Voice 9: improved year over year. That's a result of two main things. First, we realized more revenue last

[0:14:48] Voice 9: fiscal year, primarily due to increased grant revenue and increased investment income. And

[0:14:53] Voice 9: once again, we had underspending against budget due to staff vacancies and underspending against

[0:14:58] Voice 9: projects. So I can happily take questions on the numbers. Otherwise, we would just seek council

[0:15:02] Voice 9: Council approval.

[0:15:03] Voice 10: Any questions for the director? Excellent work. There you go. So then can I get a

[0:15:11] Voice 10: motion? Christina Evans.

[0:15:15] Voice 12: I move that Trust Council approve the Islands Trust audited financial

[0:15:19] Voice 12: statements for year ended March 31st, 2024 and forward them to the Minister of Municipal Affairs.

[0:15:25] Voice 10: Do I have a seconder? Judy Getty. Thank you very much, Judy. Any discussion? All right. I'm going

[0:15:32] Voice 10: I'm going to call for the vote.

[0:15:33] Voice 10: All those in favor?

[0:15:37] Voice 10: Hands down, what did you say?

[0:15:43] Voice 10: Any opposed?

[0:15:44] Voice 10: None opposed, excellent.

[0:15:46] Voice 10: Thank you very much.

[0:15:48] Voice 10: 11.2.2, we're covering meeting costs

[0:15:51] Voice 10: for the absent trustees request for decision.

[0:15:55] Voice 10: Let me just see, this comes from the executive committee.

[0:15:58] Voice 10: It was raised by Trustee Elliot

[0:16:03] Voice 10: and has been advanced through to this stage.

[0:16:07] Voice 10: And so I'm going to, I'm not quite sure,

[0:16:14] Voice 10: I didn't prepare myself for speaking to this,

[0:16:17] Voice 10: but is the trustee eligible to speak to it?

[0:16:20] Voice 10: So

[0:16:24] Voice 12: this just came about as a question really,

[0:16:27] Voice 12: where can we be more fiscally responsible?

[0:16:31] Voice 12: Are we losing costs?

[0:16:32] Voice 12: um and so i think you'll recall march trust council i thought it was a surprise not not

[0:16:42] Voice 12: intended to bring it forward and so we had voted to um address this uh this trust council

[0:16:49] Voice 12: but in the meantime we asked executive committee our staff to to provide a brief reporting piece

[0:16:56] Voice 12: on what are some options and then as a result of that uh the recommendation here is that this

[0:17:03] Voice 12: preliminary briefing not yet ready for decision be sent to um the governance committee and the

[0:17:10] Voice 12: financial planning committee for some additional thoughts and analysis and so um it wasn't quite

[0:17:17] Voice 12: ready to come back to council for a decision and so this recommendation is just to um keep doing

[0:17:22] Voice 12: some thinking on it and the implications and there may be a recommendation not to take any action so

[0:17:30] Voice 10: right and so to be clear the motion is to forward this to the committees and if you choose not to

[0:17:35] Voice 10: forward it to the committees then it would go no further at this point so um uh i'd seek a motion

[0:17:41] Voice 10: um perhaps would be the best way to get this started well we can if you want to have questions

[0:17:51] Voice 10: we can have questions so sure what's

[0:17:56] Voice 11: the reasoning behind it coming to the governance

[0:18:03] Voice 10: the body that covers all because

[0:18:05] Voice 12: on no on your matrix was at one point uh reimbursement or um

[0:18:12] Voice 12: remuneration for trustees and so this is partly a policy piece um that you might want to weigh

[0:18:21] Voice 12: in on or it would inform your discussion on remuneration yeah

[0:18:26] Voice 11: uh trustee sampling i think

[0:18:30] Voice 11: um

[0:18:33] Voice 12: i'm not clear how much of a problem this actually is and what we're trying to solve

[0:18:39] Voice 12: and whether or not um the fiscal responsibility of of trying to investigate this and administrate

[0:18:47] Voice 12: this would actually cost more than the recovery costs so that's one of my concerns with this and

[0:18:53] Voice 12: that we are going down potentially a rabbit hole where we could be dealing with bigger issues

[0:18:59] Voice 12: is christine

[0:19:05] Voice 10: evans and then bernardo yeah

[0:19:07] Voice 12: that was sort of my question too was how how much of

[0:19:10] Voice 12: a problem is this like it per per trust council meeting that we have how many people don't show

[0:19:16] Voice 12: up for booked rooms um and uh yes and and the other part is that i would be concerned about is

[0:19:25] Voice 12: the um the consequences should this move forward would be equal to a full month's salary

[0:19:34] Voice 12: not showing up and uh given how little we're paid i don't see that being fair um so i see

[0:19:43] Voice 12: a lot of issues with this for uh and and like trustee stamford said an issue that is potentially

[0:19:51] Voice 12: actually a small drop in the bucket of things occurring last minute for us not to be able to

[0:20:00] Voice 12: show up here once we've committed to showing up. And we do have to commit quite far in advance to

[0:20:05] Voice 12: show up as well. So I think I'm reluctant to go down this path. So I don't think I could support

[0:20:14] Voice 12: moving this further forward unless it's proven that this is a pervasive issue that really requires

[0:20:20] Voice 12: of scrutiny yeah

[0:20:26] Voice 3: yes thanks um yeah my comments from the same vein which is i think uh we need

[0:20:36] Voice 3: to decide today whether this thing is worth advancing at all and if it is i i wouldn't have

[0:20:42] Voice 3: any objection for it moving on to the governance committee if this body determined this was

[0:20:46] Voice 3: important enough for it the question though is as t stanford pointed out is it is it worth the

[0:20:55] Voice 3: effort uh i'd like to know uh what are we talking about in terms of dollars like what have we lost

[0:21:02] Voice 3: as a result of this do we know um

[0:21:05] Voice 10: thank you julia for putting your hand up um um we did receive some

[0:21:09] Voice 10: reporting we don't have a lot of detail but i'm going to let julia address what we've provided

[0:21:13] Voice 10: uh sure

[0:21:15] Voice 9: those are great questions they did come up at executive committee as well at that time we

[0:21:19] Voice 9: didn't have a sense of how pervasive the problem was um i did work with the admin staff to sort of

[0:21:24] Voice 9: do a historical look at our trust council meetings to see how many um controllable late cancellations

[0:21:31] Voice 9: uh we were experiencing it ranges from zero to two per trust council meeting um so that might

[0:21:38] Voice 9: not be viewed as as very frequent um this policy as i understand it or this work is centered around

[0:21:44] Voice 9: really controllable absences and not things that you know i fell on the stairs and injured myself

[0:21:49] Voice 9: offering ill or there's fairy issues and so we just looked at that data um just to address trustee

[0:21:55] Voice 9: evans's comment around the implications of this to a trustee could equal a full month's salary

[0:21:59] Voice 9: um council could land there if it chooses to pursue this path or you know council could just

[0:22:05] Voice 9: adopt a penalty of sorts you know a hundred dollar treaty or something so there's ways around that

[0:22:10] Voice 9: but first council needs to decide if they want to advance the work

[0:22:15] Voice 10: yeah just one thing there was a

[0:22:17] Voice 10: a question about a dollar figure that would be helpful to know yes

[0:22:22] Voice 9: so we do have on page 259 of

[0:22:24] Voice 9: the agenda package some averages um per night for sort of a missed night of accommodation or a missed

[0:22:30] Voice 9: day of catering um so you know considering three nights of accommodation and three nights of

[0:22:36] Voice 9: catering uh we might be looking at you know maybe four or five hundred dollars per trustee um per

[0:22:45] Voice 9: meeting depending on the location of of the meeting of course and the season so high season

[0:22:50] Voice 9: versus low season we're going to see a difference cost did that answer your question just

[0:22:55] Voice 3: to clarify

[0:22:57] Voice 3: uh director mobs you've mentioned that it can range from zero to two absences per meeting so

[0:23:05] Voice 3: that's there's no predicting it it's arbitrary yeah so if we're dealing with two absences the

[0:23:11] Voice 3: maximum and in the most expensive jurisdiction what you just said it sounds like it's a thousand

[0:23:16] Voice 3: I

[0:23:18] Voice 9: would be looking at that $400 to $500 is probably per trustee if we're considering three nights.

[0:23:24] Voice 9: If you've got, yeah, two trustees in there, you're looking at $800 per meeting, potentially.

[0:23:32] Voice 3: That's unfortunate, but I have to say after hearing that, I don't think it's worth burning up staff time.

[0:23:37] Voice 3: It's worth quite a bit more screwing around with this. Sorry.

[0:23:42] Voice 10: So, Trustee Evans is next.

[0:23:44] Voice 10: So, I'm going to let David manage this because I see other hands going up.

[0:23:48] Voice 3: Okay, so trustee Laronis next.

[0:23:51] Voice 3: Thank you.

[0:23:56] Voice 5: My thought is that I believe we're all adults here, and we all know we're here representing our community.

[0:24:01] Voice 5: We all know it's taxpayers' dollars that have brought us here.

[0:24:04] Voice 5: So with that said, I think I suspect most of us are really trying to show up and do the best we can to represent our communities and do our job here at Coastal Council.

[0:24:13] Voice 14: Trustee Scott.

[0:24:19] Voice 2: Yes, thank you.

[0:24:20] Voice 2: Yeah, I'd like to start from a position that we trust each other, that we are elected into these positions.

[0:24:26] Voice 2: Each term, there's 16 meetings.

[0:24:29] Voice 2: So what is seen as a reasonable number to miss for whatever reason?

[0:24:35] Voice 2: I mean, I think I missed one for my own personal health reasons, and I missed part of this one for another family matter.

[0:24:45] Voice 2: So I've kind of been intermittent on this one.

[0:24:48] Voice 2: So I don't know where the fairness in this would be, and I don't want to judge other trustees on this.

[0:24:56] Voice 2: So I'd rather just leave it.

[0:25:00] Voice 2: And I anyway, try to make a better effort just to be accountable.

[0:25:08] Voice 2: Thank you.

[0:25:10] Voice 14: Trustee Maberly.

[0:25:13] Voice 14: Yeah, thank you.

[0:25:14] Voice 14: I'm along the same lines.

[0:25:16] Voice 14: I'm saying grants are well in Moroni.

[0:25:18] Voice 14: I mean, we're all elected officials.

[0:25:20] Voice 14: We're all trying our best.

[0:25:22] Voice 14: This is not a significant number.

[0:25:24] Voice 14: The reality is that we get eat up four or five trust

[0:25:28] Voice 14: meetings at two people per just in staff time alone

[0:25:31] Voice 14: to look at this.

[0:25:32] Voice 14: So yeah, I don't see the point of this.

[0:25:35] Voice 14: I'd be prepared to make a motion not to forward this

[0:25:38] Voice 14: to the governance committee and the finance committee.

[0:25:41] Voice 14: meeting well

[0:25:49] Voice 10: yeah i was just going to say that um although i said you have to make a motion to

[0:25:55] Voice 10: vote in favor against it of course if there's no mover or seconder then the motion doesn't get on

[0:26:01] Voice 10: the floor so um so

[0:26:05] Voice 14: did i make a motion to not i thought i made a motion not to forward this to

[0:26:10] Voice 14: the governance committee and finance committee i don't think we need to do

[0:26:12] Voice 10: that well i don't have

[0:26:13] Voice 10: to make a motion if it's not moved to advance that oh i guess yeah

[0:26:18] Voice 4: i got to

[0:26:18] Voice 10: even get okay yeah

[0:26:19] Voice 4: Yeah.

[0:26:19] Voice 10: So I'm just going to reach out. I see Dag Falk is wanting to speak a first time.

[0:26:24] Voice 10: Maybe I'll go to him and I'm going to ask if anybody wishes to move the motion just for

[0:26:29] Voice 10: certainty.

[0:26:31] Voice 1: Yeah, thank you. I cannot support this moving forward. It just seems like a lost

[0:26:36] Voice 1: opportunity to build cooperation, you know, which I think we probably already have. And to me,

[0:26:44] Voice 1: it's a cost of doing business. I mean, we're adults, we have lives, we're putting ourselves

[0:26:49] Voice 1: out to be here in the first place and things happen that's out of our control

[0:26:54] Voice 1: then you know if if if somebody repeatedly does it because they want to

[0:27:00] Voice 1: go to the pub instead let's deal with that but I really don't think that this

[0:27:05] Voice 1: is an issue that we want to kind of create resistance and resentment from

[0:27:11] Voice 1: from trustees over.

[0:27:13] Voice 1: So not in favor.

[0:27:17] Voice 6: Trustee Dodds.

[0:27:18] Voice 8: Well, I just want to,

[0:27:20] Voice 8: first off, some people are misunderstanding.

[0:27:22] Voice 8: This is about people who say,

[0:27:23] Voice 8: yes, I'm coming and you booked a hotel for me.

[0:27:26] Voice 8: And I really think that that should never happen

[0:27:28] Voice 8: if you, unless it's an emergency.

[0:27:30] Voice 8: So, and my knowledge,

[0:27:31] Voice 8: having gone to many, many, many trust councils,

[0:27:35] Voice 8: I'm not aware of people taking advantage.

[0:27:37] Voice 8: We are elected, we're adults.

[0:27:39] Voice 8: I don't think it's an issue at all,

[0:27:42] Voice 8: but this is not to do with whether you simply can't make

[0:27:45] Voice 8: that particular trust council.

[0:27:47] Voice 8: So should be clear on that.

[0:27:48] Voice 8: And we would ask that people make sure

[0:27:51] Voice 8: that if they say they're coming, they do come

[0:27:52] Voice 8: and not make expensive hotel rooms empty.

[0:27:59] Voice 6: So Trustee Harris for the first time

[0:28:02] Voice 3: and then Trustee Evans finishes.

[0:28:04] Voice 3: Thank you.

[0:28:05] Voice 3: I feel the same way.

[0:28:07] Voice 3: I think Trustee Stamford for her remarks,

[0:28:10] Voice 3: And the theme of punishing trustees, which has happened a couple of times with this meeting, is troublesome to me.

[0:28:20] Voice 3: So I'm not in favor of awarding this at all. Thank you.

[0:28:25] Voice 6: Okay, Trustee Elliott.

[0:28:30] Voice 12: So there was no intention to punish anyone, at least from executive committee or myself.

[0:28:37] Voice 12: What I found interesting about this is if we're going to examine the question of trustee remuneration and the code of conduct, what is listed in the draft code of conduct is that it is an expectation of elected council members that you attend council meetings.

[0:28:53] Voice 12: And when I saw that there is this base amount of compensation for trustees for their work on council-related work, what happens if there is a consistently absent council person?

[0:29:07] Voice 12: So it's not like there's two pieces to this.

[0:29:11] Voice 12: It was initially to investigate lost causes because somebody signed up to come and then it didn't show up.

[0:29:19] Voice 12: This was June.

[0:29:20] Voice 12: There was quite a few absentees.

[0:29:22] Voice 12: nothing on anybody it was just whatever that's the past but this remuneration piece is probably

[0:29:28] Voice 12: more related to code of conduct so if we're um being compensated for council related work

[0:29:34] Voice 12: and somebody is consistently not showing up for council which is where we make decisions and we

[0:29:39] Voice 12: represent our constituents how is that addressed and is it through um a remuneration um a cost

[0:29:48] Voice 12: recovery or is it another method right so this just provides some information for that and if

[0:29:54] Voice 12: no action is taken at least we've got this briefing to inform some discussion on the code of conduct

[0:30:00] Voice 12: So that's all I'm looking for.

[0:30:04] Voice 12: Thank you so much for raising that

[0:30:06] Voice 12: because that's the point I was trying to get to as well.

[0:30:08] Voice 12: So I actually have two points.

[0:30:10] Voice 12: My first one was if a council member is unable to attend

[0:30:15] Voice 12: and they advise you that they're not able to attend last minute,

[0:30:17] Voice 12: are you still charged all three nights of the hotel

[0:30:20] Voice 12: or is it just the first night?

[0:30:22] Voice 12: That would be my first question.

[0:30:24] Voice 12: And just for understanding of actual charges.

[0:30:29] Voice 12: And the second part is what Toby Elliott just said

[0:30:31] Voice 12: with regards to we're paid to show up for these three days and if we don't show up for these three

[0:30:37] Voice 12: days it's like um any other standing committee if we don't show up to that standing committee we do

[0:30:42] Voice 12: not get paid for it so if we do not show up for these three days should we be paid for it i think

[0:30:50] Voice 12: that's that's the the second underlying question here

[0:30:54] Voice 6: trustee morris i'm

[0:31:00] Voice 12: totally not for the

[0:31:01] Voice 12: recovery of costs because of all the things that have been said but what i would add that i'm

[0:31:05] Voice 12: hearing that's slightly new to that and i would ask us to be a little cautious of that um as we

[0:31:12] Voice 12: think about code of conduct things is because somebody isn't here at the meeting does not mean

[0:31:17] Voice 12: they have not contributed to thinking at the meeting so there is lots of conversations that

[0:31:22] Voice 12: go on between trustees reading thinking um there are situations that happen and i've had them happen

[0:31:28] Voice 12: multiple times where it's like freaking gymnastics to try and like be at these meetings because of

[0:31:34] Voice 12: of how they situate in professional life,

[0:31:36] Voice 12: but that doesn't mean that I wouldn't contribute

[0:31:38] Voice 12: and do the work in advance to be present

[0:31:42] Voice 12: in the thinking and the efforts.

[0:31:44] Voice 12: So, and I would ask us all to understand that

[0:31:46] Voice 12: and think about that as we go forward

[0:31:49] Voice 12: with any kind of code of conduct around this.

[0:31:53] Voice 6: Trustee Harris.

[0:31:54] Voice 3: Thank you.

[0:31:55] Voice 3: I don't think anybody would be missing the meeting

[0:31:58] Voice 3: maliciously after signing up to go to it.

[0:32:01] Voice 3: so again i think this point is is dragging on a bit um and as far as um somebody missing the meeting

[0:32:07] Voice 3: and getting paid um there's just you know maybe they've showed up um via zoom so they're still

[0:32:14] Voice 3: there and putting in the time thank you that's

[0:32:19] Voice 10: it okay thank you council um for the conversation um

[0:32:23] Voice 10: i think the moral of the story is do your absolute best to come to a meeting and cancel as soon as

[0:32:30] Voice 10: you know that you might not be able to come that would be helpful um is there anybody that wishes

[0:32:34] Voice 10: is to move the motion okay so i'm not seeing any movers so that will not advance any further and

[0:32:45] Voice 10: i'm looking for david that would be correct yes yeah thank you so 11.2.3 and thank you for the

[0:32:52] Voice 10: conversation thank you toby uh 11.2.3 uh 20 25 26 budget guidelines briefing to your mods uh thanks

[0:33:03] Voice 9: chair so before anyone gets too excited we are not asking trust council to set budget guidelines

[0:33:08] Voice 9: lines today that would just be cruel after having strategic planning all day we wouldn't do that to

[0:33:13] Voice 9: you um this briefing is here simply to remind trust council that there is a really important

[0:33:18] Voice 9: session planned for the september trust council meeting that's our budget assumptions and

[0:33:23] Voice 9: guidelines uh session that we'll be engaging in so guidelines has come up as part of corporate

[0:33:27] Voice 9: planning um it's a really important part of improving our budget process um so we'd like

[0:33:33] Voice 9: to prompt or FPC has asked that staff prompt council at this juncture to start thinking about

[0:33:38] Voice 9: those things so that you're prepared for the session in September. We have included a few

[0:33:43] Voice 9: examples of budget guidelines on page 263 of the agenda package. These are examples that came out

[0:33:49] Voice 9: of a previous year guideline session for the district of Saanich. So the corporate planning

[0:33:54] Voice 9: group had looked to the district of Saanich as a model and so we've used their examples. If you

[0:33:59] Voice 9: hit up google and you type in budget guidelines local government you will find a whole host of

[0:34:03] Voice 9: examples to help get you thinking about these things um i can take any questions that there

[0:34:08] Voice 9: might be on this topic uh or maybe see if the chair of fbc has anything to add otherwise i

[0:34:14] Voice 9: think that's it yeah

[0:34:18] Voice 3: um there's a surprise um the um i just want to remind people that

[0:34:25] Voice 3: budget guidelines are themselves a component of strategic thinking. They help define the outcome

[0:34:36] Voice 3: of a budget process, what that budget looks like at the end of the piece, by setting some

[0:34:41] Voice 3: parameters basically for the budgeting process. For example, if there's a political decision by

[0:34:51] Voice 3: by a body to limit tax increases to X percent,

[0:34:57] Voice 3: then that's an instruction that can be crafted

[0:35:00] Voice 3: in the form of a budget guideline

[0:35:02] Voice 3: that then the staff has that to work with

[0:35:05] Voice 3: when they're developing departmental red line,

[0:35:08] Voice 3: their own departmental budgets.

[0:35:12] Voice 3: That's just one example.

[0:35:14] Voice 3: I'm not saying we need to have something like that,

[0:35:16] Voice 3: but typically it's a tool that's used to get a control

[0:35:22] Voice 3: over your spending profile going forward.

[0:35:27] Voice 3: It's setting some sort of limit,

[0:35:29] Voice 3: not necessarily a numerical limit,

[0:35:31] Voice 3: it could be a conceptual limit,

[0:35:32] Voice 3: but it's setting boundaries.

[0:35:35] Voice 3: As we know, and I've made this point a number of times,

[0:35:38] Voice 3: that our processes just don't allow us

[0:35:42] Voice 3: and enable us to do this cost-benefit analysis

[0:35:44] Voice 3: that's necessary.

[0:35:45] Voice 3: Budget guidelines are pretty standard.

[0:35:48] Voice 3: And as the director pointed out,

[0:35:50] Voice 3: So it's worth looking at examples of what other local governments do.

[0:35:55] Voice 3: As with everything we do, there's a question here of striking a balance.

[0:35:59] Voice 3: If you're an outright, complete fiscal conservative, okay, you can expect that from that quarter there's going to be some pretty rigid demands to have a 0% increase or even a clawback or whatever.

[0:36:11] Voice 3: And if you want to support absolutely everything that's out there, you're probably not a fan of even having any type of guide.

[0:36:17] Voice 3: But we've got to somehow find a balance point that works for this organization so that when we do get to the budget process, at the end of the annual budget process, we don't end up doing what we seem to be doing all the time, which is having very long meetings where we're trying to reduce the tax burden by looking at a very small percentage of what the actual budget is about.

[0:36:44] Voice 3: We're looking at the discretionary spending for projects, somehow $600,000, $700,000, whatever that is.

[0:36:50] Voice 3: And we end up just going to war over these little marginal amounts of money.

[0:36:54] Voice 3: You know, let's cut $15,000 here, $25,000 here, in order to sort of grind it down to what we believe is going to be an acceptable tax increase.

[0:37:03] Voice 3: Well, there's a better way of doing it, which is before you get to having that meeting.

[0:37:07] Voice 3: All right.

[0:37:08] Voice 3: That's my spiel about budget guidelines.

[0:37:10] Voice 3: lines please read the very brief memo in the materials if you haven't uh read the examples

[0:37:17] Voice 3: and as the director pointed out uh take a little bit of time five ten minutes look look up what

[0:37:22] Voice 3: some other uh jurisdictions are doing because we are going to be coming back to you uh with

[0:37:28] Voice 3: some suggestions uh in september thank you

[0:37:33] Voice 12: thank you um so budget has always been a real challenge

[0:37:39] Voice 12: from my perspective and i'm just curious um i'm not sure who to ask this question of

[0:37:43] Voice 12: um around the corporate planning component if that sits within the budget guidelines

[0:37:50] Voice 12: um because i would love to understand how that the sort of salary black box starts to weave into

[0:37:59] Voice 12: our understanding of what we just did on the wall um is that going to be somehow reflected in the

[0:38:05] Voice 12: budget guidelines is that something that we'll see in september at the same time to help us think

[0:38:10] Voice 12: about the budget in advance of those more contentious meetings and the planning for

[0:38:15] Voice 12: departments for them to help think about that i guess i have a question about that

[0:38:24] Voice 9: such faith um i can attempt to answer that so the intent of a corporate plan is to give us

[0:38:30] Voice 9: guiding documents that will form part of can form part of your budget guidelines that inform the

[0:38:37] Voice 9: budget process and the budget itself so if we have a strategic plan in it and that feeds into

[0:38:43] Voice 9: to departmental work plans that set up the timeline

[0:38:46] Voice 9: to achieve what we've been told to achieve

[0:38:47] Voice 9: in the strategic plan.

[0:38:49] Voice 9: We then can look at the departmental work plans

[0:38:51] Voice 9: and say, okay, year one or two of the budget,

[0:38:53] Voice 9: whichever year we're in, says we're gonna take on this work

[0:38:56] Voice 9: and that's what we're going to prioritize.

[0:38:58] Voice 9: And council can look to that guiding document and say,

[0:39:01] Voice 9: yes, that guiding document stands,

[0:39:03] Voice 9: we instruct that you prioritize funding for that work.

[0:39:06] Voice 9: And then any new work outside of this

[0:39:08] Voice 9: will either require certain criteria to even come forward

[0:39:11] Voice 9: or is going to require a heightened level of scrutiny or can't come forward at all so it

[0:39:17] Voice 9: they worked together um i'm not sure where this is going to be by the time we get to september

[0:39:25] Voice 9: certainly if we've got something workable here we will be working it into the process um you know

[0:39:31] Voice 9: historically council has set assumptions and principles which are a form of soft guideline

[0:39:35] Voice 9: It's a statement that informs our preparation of the budget. Guidelines are what we're talking about now are really just stronger statements around those things. And as FBC Chair Bernardo mentioned, potentially some goalposts, you know, a limitation on the tax increase or a limitation on departmental spending increases, things of that nature. So does that answer?

[0:39:56] Voice 9: Yeah,

[0:39:58] Voice 12: I think it answers. I guess I've heard multiple times this year conversations, and I think I even heard at this trust council at one point, that there's only so much that we actually have control over in the budget. And I just really need us not to think that way, because we are elected officials, we are in control of the entire budget. And like, from that perspective, I just need to be able to say this $5 million in staff costs. So maybe it's more of a communication issue that we're getting to instead of a

[0:40:27] Voice 12: So just I need to be able to explain to community this percentage of staff time went toward the review for the province or to whatever, so that we can actually explain where all that's going.

[0:40:40] Voice 9: If I may share.

[0:40:43] Voice 3: If I could just jump in on that point, budget guidelines are one of the tools that are available to trustees to control the budget.

[0:40:53] Voice 3: And I agree with Trustee Morrison, there are no parts of the budget that are off limits.

[0:40:59] Voice 3: As a practical matter, there is, you know, the vast bulk of our money goes to paper overhead.

[0:41:05] Voice 3: And so budget guidelines, if we're looking at them as a potential to apply a certain amount of fiscal discipline,

[0:41:14] Voice 3: will have an effect on that part of the budget, the operating part of the budget.

[0:41:18] Voice 3: Basically saying there isn't a blank check there.

[0:41:20] Voice 3: there is going to have to be some decisions made to restrict what staff is deployed doing in order

[0:41:28] Voice 3: to operate within the envelope that budget guidelines contemplate. But it's a high concept

[0:41:35] Voice 3: way of exerting control over the budget. And it doesn't necessarily involve the trustees in making

[0:41:41] Voice 3: operational decisions. If they're phrased the right way, they give the staff quite a bit of

[0:41:49] Voice 3: discretion about how to get to those goalposts thanks director mobs i'll

[0:41:58] Voice 9: just add to that

[0:41:58] Voice 9: briefly i was hearing a little bit what you're talking about is actually around the communication

[0:42:02] Voice 9: of different pieces of the budget to facilitate a greater understanding of what's in each bucket

[0:42:08] Voice 9: so that is absolutely something council can direct as part of the guidelines you know

[0:42:12] Voice 9: please present the budget information and in this way or provide greater level of detail around this

[0:42:17] Voice 9: particular item and we can accommodate that. That will also jive with the corporate planning

[0:42:22] Voice 9: because if you're looking to understand, okay, you're telling us we're going to fund the status

[0:42:26] Voice 9: quo of staffing and that's 63 staff members, the work plans will help you understand why those 63

[0:42:31] Voice 9: staff members are needed and what they're working on for you. So Trustee Elliott.

[0:42:40] Voice 12: So just a reminder

[0:42:41] Voice 12: to financial planning committee members, we had a brief discussion about communication to

[0:42:46] Voice 12: to constituents financial planning committee chair.

[0:42:49] Voice 12: And I did ask committee members to come back

[0:42:52] Voice 12: to look at the financial statements

[0:42:56] Voice 12: and all the operational strategic buckets

[0:43:00] Voice 12: and figure out what kind of communication

[0:43:03] Voice 12: we need to put on the website tied to our strategic plan.

[0:43:07] Voice 12: So we've actually asked for that input

[0:43:08] Voice 12: so that we can incorporate that

[0:43:10] Voice 12: and get communications working on it

[0:43:12] Voice 12: because we do need to do better reporting

[0:43:14] Voice 12: about our strategic initiatives

[0:43:16] Voice 12: and what the money is going towards

[0:43:17] Voice 12: and what kind of staff positions.

[0:43:19] Voice 12: And so there was some really good,

[0:43:20] Voice 12: well, great reporting in the last

[0:43:23] Voice 12: allocated financial statements,

[0:43:24] Voice 12: but I would remind committee members

[0:43:26] Voice 12: that we need to put some thinking towards that

[0:43:28] Voice 12: for the next fiscal day.

[0:43:39] Voice 10: Okay, thank you, Julia and your staff,

[0:43:42] Voice 10: and thank you council for your comments and questions.

[0:43:46] Voice 10: So we'll receive the 2025-26 budget guidelines briefing

[0:43:50] Voice 10: for information at this time.

[0:43:52] Voice 10: And we're going to move along to planning services,

[0:43:55] Voice 10: Stefan Surmak's area.

[0:43:58] Voice 10: We've got two items in his consent agenda section.

[0:44:03] Voice 4: And

[0:44:03] Voice 10: I'll ask if there's either of those items

[0:44:05] Voice 10: you wish to speak to.

[0:44:07] Voice 10: Anybody?

[0:44:10] Voice 10: No?

[0:44:10] Voice 10: Then I'm going to then take it that those two items,

[0:44:13] Voice 10: 12.11, 12.12, be adopted as per the recommendations

[0:44:18] Voice 10: in those briefings.

[0:44:19] Voice 10: And Director Surmak, thank you for joining us.

[0:44:21] Voice 10: do you have any additional remarks you'd like to make the council at this time i do not mr chair i

[0:44:27] Voice 10: would just like to give whatever time i can to the rpc chair excellent thank you thank you for your

[0:44:31] Voice 10: good work and your team i appreciate it all so that concludes um what was oh i'm sorry i didn't

[0:44:42] Voice 10: quite hear that sorry rpc chair laura patrick please

[0:44:48] Voice 13: there's an hour left in the meeting we

[0:44:50] Voice 13: can ramble on can't we well

[0:44:52] Voice 10: i was going to say that we can absolutely no

[0:44:57] Voice 13: we're not going to

[0:44:58] Voice 13: ramble on for an hour uh no thank you director cermak uh thank you to the members of the

[0:45:04] Voice 13: committee uh i think i assume you have all read our work report that's here um what's going to

[0:45:11] Voice 13: be coming is i believe a fair bit of work in the september trust council meeting should be uh

[0:45:15] Voice 13: for arriving on your plate.

[0:45:19] Voice 13: Trustee Evans, we have not lost.

[0:45:20] Voice 13: I know you want to have more of a conversation

[0:45:22] Voice 13: of talking more about the housing strategic plan.

[0:45:26] Voice 13: I guess that this could be an opportunity.

[0:45:28] Voice 13: How would you like to do that?

[0:45:29] Voice 13: When and how much time would you like left to that

[0:45:32] Voice 13: so we could design that to be successful?

[0:45:39] Voice 10: Any questions for the director?

[0:45:43] Voice 12: Sorry, you said that I'm going to be doing something

[0:45:46] Voice 12: with the housing plan?

[0:45:47] Voice 12: I didn't know anything about that.

[0:45:49] Voice 13: No, you had asked for more information on it.

[0:45:51] Voice 13: you felt that we hadn't discussed it at length when it came through in december we said a good

[0:45:56] Voice 13: point and we could bring it back and have that conversation but having

[0:46:00] Voice 12: it discussed would be

[0:46:01] Voice 12: wonderful because i have no information to impart all

[0:46:06] Voice 13: right well we can we can talk about it and

[0:46:08] Voice 13: see if what we can do when september comes back with a whole pile of things for you to be

[0:46:12] Voice 13: considering a bit of a discussion and update on it then i believe i think probably the most

[0:46:17] Voice 13: important for all of us is the implementation of the water program seeing that that did make it to

[0:46:22] Voice 13: to lots of dots over there.

[0:46:24] Voice 13: We have put quite a bit of pressure

[0:46:27] Voice 13: on our freshwater specialists to get an implementation plan.

[0:46:31] Voice 13: And that plan is going to cover a number of things,

[0:46:35] Voice 13: roles and responsibilities, the actions,

[0:46:37] Voice 13: and have that laid out in budget requests

[0:46:41] Voice 13: and all that tied to it.

[0:46:42] Voice 13: I think that'll help us all see what that looks like

[0:46:45] Voice 13: and make better informed decisions.

[0:46:47] Voice 13: Thank you.

[0:46:51] Voice 10: Any further questions or remarks?

[0:46:53] Voice 10: Okay. Thank you. And just this, I apologize for skipping over the chair of the Regional Planning Committee. And that makes me reflect on a conversation I had earlier, actually, about why is it that we don't hear from the committees and Trustee Evans on the Trust Programs Committee and Joe Bernardo on Financial Planning Committee and Judy Getty on Governance Committee.

[0:47:16] Voice 10: And indeed, there's a little bit of an anomaly there.

[0:47:21] Voice 10: And so I've reflected on that a little bit.

[0:47:23] Voice 10: And indeed, as we've gone to this consent agenda items, we've tossed those items into the consent agenda.

[0:47:28] Voice 10: And I think that may be that's wrong.

[0:47:30] Voice 10: And I would suggest that we not add those ones into the consent agenda items so that they can be available for each of the directors to report out on it, because that's how we used to do it.

[0:47:40] Voice 10: And if the council is in general support of that, then I would suggest that in the future that we place the committee reports outside of the consent agenda items.

[0:47:56] Voice 10: And so with that, I'd like to correct what happened earlier.

[0:48:00] Voice 10: And I'd like to provide the opportunity for Christina Evans, the chair of the programs committee, to speak to us about her committee.

[0:48:07] Voice 10: would um

[0:48:10] Voice 12: i don't have a whole heap more to to say other than what was already in the report um but

[0:48:16] Voice 12: for our next um trust programs meeting where we've asked for a project charter to be made on

[0:48:24] Voice 12: four additional webinars uh based on the success of the previous ones that have gone on

[0:48:28] Voice 12: to further the the educational uh portion that that we're really working hard on getting some

[0:48:35] Voice 12: information out to our constituents on and those included um uh i think there was the

[0:48:42] Voice 12: an additional wildfire one we've had some water a water uh webinar and we had um removing invasive

[0:48:52] Voice 12: species and also um planting native plants so those were sort of four categories that we were

[0:48:59] Voice 12: asking staff to take a look at so that we could get some more information out on those

[0:49:05] Voice 12: Apart from that, I think our committee is being fairly quiet, and that was done on purpose.

[0:49:09] Voice 12: We worked very, very hard to lighten our workload so that we would be ready for the review of the trust policy statement.

[0:49:16] Voice 12: But seeing as though that is sitting more now at the committee of the whole, and this is actually a question that I did have for this group,

[0:49:23] Voice 12: was should that remain at the committee of the whole and allow the trust programs committee to move on

[0:49:31] Voice 9: and pick up additional work?

[0:49:34] Voice 10: there we go there's an open question to council um any feedback on that trustee morris

[0:49:45] Voice 12: um so i had and i think we talked about this earlier um it'd be great i think to continue

[0:49:51] Voice 12: those conversations and community of the whole it would be good to iron out the problems and i i am

[0:49:57] Voice 12: probably overly clear with executive on how i felt about that last time um but just to outline

[0:50:04] Voice 12: outline the process by which we might consider changes to the trust policy statement, like

[0:50:12] Voice 12: what's the process inside the Committee of the Whole, but also to schedule out the meetings.

[0:50:19] Voice 12: So, and I think I might have talked to staff about this, or whoever is responsible for that.

[0:50:23] Voice 12: It'd be nice to be able to schedule all the Committee of the Whole meetings, even if we

[0:50:27] Voice 12: don't use them, because it is really problematic to have them come up on such short notice.

[0:50:32] Voice 12: this?

[0:50:35] Voice 10: Yeah. So thank you for that question. And thank you, Deb. I just want to say that I echo

[0:50:40] Voice 10: that completely. And it has been something that we have asked you to provide information for. But I

[0:50:47] Voice 10: think that what we'll do is that will be perhaps on the next committee, the whole agenda to

[0:50:52] Voice 10: determine a schedule for future meetings so they can be planned. No, but we can make recommendations

[0:50:58] Voice 10: to count. That's the way it works. I don't think we can do it now because, again, it would be

[0:51:05] Voice 10: rushing to make commitments there sometimes but um council could advise us or staff could advise

[0:51:11] Voice 10: us tomorrow if there was an ability to do that between now and tomorrow we could consider it then

[0:51:16] Voice 10: but director i was

[0:51:19] Voice 12: just going to say we can um open up the meetings as a trust council go into

[0:51:24] Voice 12: committee of the whole close out a committee at the hall and then make a decision as trust council

[0:51:29] Voice 12: so. Okay.

[0:51:31] Voice 10: So thank you for that. Excellent.

[0:51:36] Voice 4: Trustee Stanford.

[0:51:39] Voice 12: My question is about the

[0:51:41] Voice 12: webinars. So I'll go back until anybody else is finished.

[0:51:46] Voice 10: Okay. So that's a new topic then?

[0:51:49] Voice 10: Trustee Bernardo.

[0:51:50] Voice 10: Yeah. And I don't want to delve into new business actually at the moment

[0:51:53] Voice 10: because that's not on the agenda. But Trustee Bernardo. Yeah.

[0:52:00] Voice 3: Trustee Morrison touched on

[0:52:01] Voice 3: on a point I was thinking about,

[0:52:03] Voice 3: which is when we do meet as committee of the whole

[0:52:07] Voice 3: and eventually develop some recommendations

[0:52:10] Voice 3: with respect to what we think should happen

[0:52:12] Voice 3: with the trust policy statement,

[0:52:14] Voice 3: there is a question there about what should happen

[0:52:17] Voice 3: with those recommendations.

[0:52:20] Voice 3: The policy statement was developed by the staff

[0:52:23] Voice 3: with direction from trust council,

[0:52:25] Voice 3: but in terms of taking ownership of the document,

[0:52:29] Voice 3: I'm wondering whether or not that is the,

[0:52:31] Voice 3: the we have a recommendation whether the writing of a draft text for consideration of the committee

[0:52:39] Voice 3: of the whole should be something to be delegated to the uh trust programs committee whether that's

[0:52:45] Voice 3: something they should do uh as opposed to staff you know using them basically as the uh uh you

[0:52:53] Voice 3: know as secretary to the committee of the whole uh that's still not the same as you know that

[0:52:59] Voice 3: it still awaits final motions at the level of trust council i'm just wondering if that's a

[0:53:05] Voice 3: working relationship because it is their area in that sense and you know that's just the thought

[0:53:09] Voice 3: i'm not advocating it i'm just racing yeah so

[0:53:12] Voice 10: i'm going to receive that as a thought because it

[0:53:15] Voice 10: begins to sound like some new business and that would have to be discussed by the various

[0:53:19] Voice 10: committees particularly for that committee so maybe we'll just receive that as a thought but

[0:53:25] Voice 10: But if you wish to speak to it, I don't want to deny it.

[0:53:27] Voice 12: Very quickly, I'm just going to say we're then stepping into staff's realm.

[0:53:32] Voice 12: And I think that that's wrong.

[0:53:33] Voice 12: Like having having the cow say, here are the changes.

[0:53:37] Voice 12: You go and type them up and bring them back is wrong.

[0:53:40] Voice 12: No, that's that's stepping into somebody else's realm.

[0:53:42] Voice 12: Got to stay in our own lane.

[0:53:44] Voice 12: And,

[0:53:45] Voice 10: you know, it kind of gets arm's length, arm's length.

[0:53:47] Voice 10: And I'm looking at Claire to tell me if I'm wrong here, maybe you know where I'm going.

[0:53:52] Voice 10: is that this is a document that actually

[0:53:54] Voice 10: is a responsibility of the executive committee

[0:53:56] Voice 10: and we have continued to work

[0:53:58] Voice 10: with the Trust Programs Committee as a commitment

[0:54:00] Voice 10: that was made years ago to

[0:54:02] Voice 10: work with the Trust Programs Committee to

[0:54:04] Voice 10: advance that document. But ultimately, it's

[0:54:06] Voice 10: owned by council.

[0:54:09] Voice 10: So, let's just

[0:54:10] Voice 10: see how this evolves.

[0:54:12] Voice 10: It's getting to be a new business conversation

[0:54:14] Voice 10: at this juncture, if that's all right.

[0:54:17] Voice 10: And so,

[0:54:18] Voice 10: you know, I'm going to look at my clock here.

[0:54:20] Voice 10: you guys amaze me some days it's oh we got one other speaker on

[0:54:26] Voice 12: really simple just uh request

[0:54:29] Voice 12: that um if you do another um fire in the islands workshop that you do one specifically for the

[0:54:36] Voice 12: house on an area because we have a different ecosystem so i just want to make sure that

[0:54:40] Voice 12: gets through excellent and

[0:54:43] Voice 10: that's the other one it

[0:54:45] Voice 3: could be adjusted yeah that's great

[0:54:47] Voice 10: anything else associated the trust program committee you can get it no well she spoke

[0:54:55] Voice 10: actually yesterday yeah yeah and that was the inequity that i realized existed so

[0:55:02] Voice 10: that probably resolved that

[0:55:04] Voice 4: yeah thanks i

[0:55:09] Voice 12: had a something on regional planning didn't get caught

[0:55:12] Voice 12: that's because we switched over to tps faster than oh

[0:55:15] Voice 10: i'm sorry okay so yeah let's return then to

[0:55:18] Voice 10: So we're correct with that omission from yesterday.

[0:55:21] Voice 10: Thank you.

[0:55:21] Voice 10: And let's come back to regional planning services

[0:55:24] Voice 10: and then get it.

[0:55:27] Voice 12: So I just had a question I've heard several times

[0:55:29] Voice 12: this meeting just in the informal conversations

[0:55:32] Voice 12: around the bylaw enforcement,

[0:55:34] Voice 12: bylaw compliance and enforcement review piece

[0:55:36] Voice 12: that's on page 265 of the reporting.

[0:55:40] Voice 12: Thanks for this.

[0:55:42] Voice 12: The work on the website shows the charter,

[0:55:45] Voice 12: but doesn't show a draft bylaw manual,

[0:55:54] Voice 12: I guess is the word I'm looking for.

[0:55:57] Voice 12: And I understand that there is some version of that manual

[0:56:00] Voice 12: like in motion in the world.

[0:56:03] Voice 12: Can I just know more about that?

[0:56:05] Voice 12: Because that's the sticking point for us

[0:56:07] Voice 12: in our local trust committee and it's a larger issue

[0:56:10] Voice 12: related to governance of a lot of other things.

[0:56:12] Voice 12: So where are we at on that thing?

[0:56:15] Voice 12: So,

[0:56:17] Voice 3: as you may know, as you know, we currently have a policy and we currently have procedures.

[0:56:25] Voice 3: We currently

[0:56:26] Voice 2: have

[0:56:30] Voice 3: posted procedures and policies online.

[0:56:35] Voice 3: We just got direction from the Regional Planning Committee and how they would like us to proceed

[0:56:44] Voice 3: for the amendment to those policies and procedures.

[0:56:49] Voice 3: And so that draft is not available yet

[0:56:51] Voice 3: because we haven't produced it yet.

[0:56:55] Voice 12: I'm sorry, but my understanding was

[0:56:57] Voice 12: we didn't have procedures.

[0:56:59] Voice 12: We had draft procedures.

[0:57:03] Voice 3: That's correct.

[0:57:04] Voice 3: It says draft on the document,

[0:57:06] Voice 3: but we've been applying it for more years than I know.

[0:57:09] Voice 3: So I think that was an anomaly of calling it a draft.

[0:57:11] Voice 3: And I don't understand the whole story

[0:57:13] Voice 3: of why it's a draft.

[0:57:14] Voice 3: But we have policies.

[0:57:16] Voice 3: policies, we posted them to the internet. They're there for your review. They're being revised as

[0:57:21] Voice 3: directed by Customs.

[0:57:23] Voice 10: Yeah, and that revision work is happening at this moment. Yeah, so that's what

[0:57:27] Voice 10: I spoke to this earlier today.

[0:57:31] Voice 12: Okay, thank you. Maybe we can post it to the bylaw project page,

[0:57:36] Voice 12: the actual draft. I'm just like struggling to locate it, and it's the website challenge thing

[0:57:41] Voice 12: again so like the link that you shared in the meeting notes doesn't go anywhere and then when

[0:57:48] Voice 12: i go to the um what's happening which is the way to set it then i go to bylaw enforcement

[0:57:54] Voice 12: the documents that are there i can't is it i just don't know where to find it so that'd be helpful

[0:58:01] Voice 12: would

[0:58:02] Voice 10: that have been in the package from regional planning committee on their agenda yeah i don't

[0:58:07] Voice 12: I want to have three other things.

[0:58:09] Voice 3: Yeah, it certainly should be.

[0:58:10] Voice 3: But I do understand that there's challenging symptoms

[0:58:13] Voice 3: on the right place to put one item all together,

[0:58:16] Voice 3: especially with violent enforcement.

[0:58:17] Voice 3: We did make one website for it,

[0:58:19] Voice 3: and I'd be happy, Trustee Morrison,

[0:58:21] Voice 3: to send that directly to you.

[0:58:26] Voice 10: Anything else in regional planning?

[0:58:31] Voice 10: Okay.

[0:58:34] Voice 10: So that brings us to the conclusion

[0:58:36] Voice 10: of what we have scheduled today.

[0:58:38] Voice 10: You have all worked very hard today.

[0:58:40] Voice 10: I am inclined to say let's quit

[0:58:43] Voice 10: it and go for dinner and come back here tomorrow. But that is going to hopefully will be reflected

[0:58:52] Voice 10: in our agenda tomorrow because I would like to get through the items tomorrow. But if you want

[0:58:57] Voice 10: to work more, we could do some tomorrow's agenda. What do you want to do? Break? Keep going.

[0:59:08] Voice 10: Excellent. Thank you very much, counsel. Okay. So I didn't hear any objections. So I'm going to go

[0:59:16] Voice 10: So I'm going to bypass, of course, the in-camera closed meeting, which is tomorrow morning,

[0:59:22] Voice 10: and go directly to the new business section of tomorrow's work.

[0:59:26] Voice 10: And 15.1 is the governance structure of the Allen's Trust Working Group to Subcommittee

[0:59:32] Voice 10: Request for Decision.

[0:59:34] Voice 10: And this is brought to us by Trustees Morrison, Gavreau, and Bortzwick.

[0:59:38] Voice 10: And thank you very much for your dedication and work on this topic.

[0:59:41] Voice 10: And which one of you would like to take the lead on introducing it to Council?

[0:59:44] Voice 10: I

[0:59:45] Voice 12: would actually ask that we keep this one for tomorrow because given the comments, there's some other conversations we need to have this evening.

[0:59:51] Voice 12: All

[0:59:51] Voice 10: right. So that would be fine. And so we'll defer that. So any objections to advancing 15.2?

[1:00:00] Voice 10: y'all have okay 15.2 am i in the right place so recommendations for trust council strategic plan

[1:00:13] Voice 10: integrated spatial planning approach request for decision brought to us by trustees elliott bass

[1:00:19] Voice 10: patrick and smith so who would like to take the lead on this one trustee fat go ahead please

[1:00:27] Voice 12: Well, thank you, everybody. This is a simple, I think, a simple request to ask staff to do some work now that this working group has been coming back and forth to Trust Council and to committees for over a year.

[1:00:43] Voice 12: and um let me see if i've got it here and uh so i just wanted to say this is to be familiar to you

[1:00:54] Voice 12: this is the idea of um um integrated spatial planning which the chair of the island's trust

[1:01:01] Voice 12: conservancy risa smith is on this committee and referred to yesterday as uh data presented

[1:01:08] Voice 12: represented visually in graphs and maps, and sometimes from satellites or from new technology,

[1:01:17] Voice 12: sometimes in graphs, so you can see changes over time. And so I just wanted to,

[1:01:25] Voice 12: I wasn't able to, because we're going quickly here, I'm going, okay, I thought this was tomorrow

[1:01:30] Voice 12: morning so um this from the montreal um coming montreal cop 15 protocol about conserving

[1:01:39] Voice 12: biodiversity protecting and preserving biodiversity protecting and preserving nature

[1:01:43] Voice 12: healthy ecosystems and uh that um the federal government has been working on that we're not

[1:01:51] Voice 12: signing on to anything this is just uh a work that's happening around us and could we um uh

[1:01:59] Voice 12: participate in this? Could we use it like a toolkit to improve the work we do? So I think

[1:02:10] Voice 12: we can. We did check on the part about are all the Islands Trust Conservancy reserves and

[1:02:19] Voice 12: covenants, conservation covenants, are they all being counted towards the 30 by 30?

[1:02:24] Voice 12: and yes they are they're already being counted so that work topic is off the list um what you see

[1:02:31] Voice 12: on the screen is uh the best image i can see for how integrated spatial planning is different

[1:02:39] Voice 12: from the kind of planning that we do on islands with ocps so it starts with um working together

[1:02:47] Voice 12: together with partners. And this, by the way, is from indigenousoceans.ca. Lots of First Nations

[1:02:54] Voice 12: input as well in the link that's below figure one. So I've been involved in marine spatial

[1:03:03] Voice 12: planning in Howe Sound. And now that Howe Sound Alkitson marine spatial planning is starting to

[1:03:10] Voice 12: move up into the rest of the biosphere. So it's starting to turn into terrestrial

[1:03:14] Voice 12: uh planning through this similar process so um uh working together with partners to set some

[1:03:22] Voice 12: specific goals was the next one and then collecting data and knowledge from various

[1:03:30] Voice 12: kinds of knowledge and from various kinds of people and then um to analyze it looking for

[1:03:39] Voice 12: conditions and uses so what's the state of the environment what's the state of the

[1:03:45] Voice 12: areas and what are the uses that people want to put them to and then develop this marine

[1:03:53] Voice 12: spatial plan or in our case islands for marine and island spatial planning because that's what's

[1:04:01] Voice 12: happening in Hell Sound and in some of the other areas of the Salish Sea, and then monitor,

[1:04:07] Voice 12: evaluate, and enforce, which are familiar words that we talked about today in the session,

[1:04:16] Voice 12: and then revisit it, do the whole cycle again.

[1:04:21] Voice 12: So it's different from dotted lines on maps that last for 12 or 13 years.

[1:04:27] Voice 12: The main differences are that it's focused on trends and changes.

[1:04:32] Voice 12: It uses modern technology, including satellites and software.

[1:04:37] Voice 12: And it has much more engagement with partners.

[1:04:41] Voice 12: And it tends to be something that First Nations are involved with already in the Salish Sea, in the marine side of things.

[1:04:51] Voice 12: So I just wanted to offer this opportunity for council to decide whether we want to direct staff to do any work on this.

[1:05:02] Voice 12: And if you'll excuse me, I don't have the actual, I've got my speaking notes, but thank you.

[1:05:14] Voice 12: So the recommendation is here.

[1:05:18] Voice 12: It's just very simply something to ask staff to put their minds to it.

[1:05:23] Voice 12: i think we need some professional input there's uh uh many brilliant minds around this table

[1:05:29] Voice 12: but we have various um other things in our lives and we're not all experts on these different

[1:05:34] Voice 12: things let alone on trust systems so do we want to ask staff to come forward with options and uh this

[1:05:41] Voice 12: is why the recommendation is there um in front of us to uh and i'm happy to make the recommendation

[1:05:47] Voice 12: unless anybody's got questions.

[1:05:49] Voice 12: Go ahead, Prisina.

[1:05:51] Voice 12: Based on the work that we just did earlier today,

[1:05:54] Voice 12: is this something that would fit under that?

[1:05:58] Voice 12: So I'm looking on the board and there's two areas.

[1:06:00] Voice 12: We've got growth management, community resiliency,

[1:06:03] Voice 12: where we were talking about proactive planning.

[1:06:06] Voice 12: Would this fall under proactive planning

[1:06:08] Voice 12: and could this be an initiative under that?

[1:06:10] Voice 12: Also, we were looking at the ecosystems.

[1:06:14] Voice 12: So would that also have a crossover effect

[1:06:17] Voice 12: fact as far as an initiative and if those answers are in the affirmative should we add them to the

[1:06:23] Voice 12: initiatives boards so that they become part of uh the forward conversation of what our strategy

[1:06:30] Voice 12: process is going to entail um i suggest that the answers are both affirmative the whole point of

[1:06:38] Voice 12: this is to be proactive and to for example uh around this the squamish uh the squamish area

[1:06:46] Voice 12: not the First Nations, but the district, they are mapping out wildlife movement corridors

[1:06:54] Voice 12: because they've got elk and grizzly bears and things that big creatures need to move.

[1:06:59] Voice 12: And that's just one example.

[1:07:02] Voice 12: But if those kinds of ecological processes can get into official community plans

[1:07:09] Voice 12: or the other kinds of planning tools we can use, yeah, I think they could be a strategy.

[1:07:13] Voice 12: But first, I think we need, we think we need some staff input and for them to present some

[1:07:21] Voice 12: options, how much would it cost, that kind of thing.

[1:07:23] Voice 12: And so I hope that answers it.

[1:07:28] Voice 12: But the whole point is if we're going to ask staff resources to move forward on investigating

[1:07:34] Voice 12: initiatives, I think they need to be part of the strategy.

[1:07:36] Voice 12: Otherwise, they're going to be bumping off other work.

[1:07:40] Voice 12: So does this mean we're not going to make any more decisions until we have a strategic

[1:07:44] Voice 12: plan in front of us?

[1:07:45] Voice 12: would be my question back yeah

[1:07:51] Voice 3: yeah

[1:07:54] Voice 4: so

[1:07:55] Voice 11: i think that the motion is just random from there if

[1:07:58] Voice 11: the council needs to make the decision whether or not they want to take the risk and so uh the

[1:08:04] Voice 11: speakers

[1:08:04] Voice 10: uh so you've spoken to you so thank you do i need to repeat that so um the speaker has

[1:08:12] Voice 10: spoken uh or introduced the topic um if you wish to make the motion that's up to you to

[1:08:18] Voice 10: to take that now and we'll go to debate.

[1:08:22] Voice 12: Yes, thank you.

[1:08:23] Voice 12: On behalf of the working group, I will make the motion,

[1:08:26] Voice 12: but trust council requests staff to explore options

[1:08:29] Voice 12: for including an integrated spatial planning approach

[1:08:32] Voice 12: within the strategic planning process

[1:08:34] Voice 12: and report back with recommendations by August, 2024.

[1:08:38] Voice 10: Right, so do I have a seconder?

[1:08:40] Voice 10: I see Lisa Gaborow down there seconded the motion.

[1:08:43] Voice 10: So you don't wish to speak to the motion any further?

[1:08:46] Voice 10: it no so discussion around the table then who would like to speak to the motion

[1:08:51] Voice 6: okay so so i

[1:08:52] Voice 10: see some uh curiosity down there what's uh no

[1:08:56] Voice 14: it's not curiosity i i mean i know there's a

[1:08:58] Voice 14: discussion going on at that end of the table but i hadn't ended up a long time ago i believe i was

[1:09:03] Voice 14: the first speaker identified and um anyways i'm troubled that we are asking staff to do more

[1:09:13] Voice 14: when we're just meant for a huge exercise where we're trying to identify right um the amount of

[1:09:21] Voice 14: work we can do at this point um i think this project is better left to local organizations

[1:09:27] Voice 14: um it's it's not something that i could support but um yeah okay i'm

[1:09:35] Voice 14: gonna leave it

[1:09:39] Voice 14: I'm running out of speakers, yes.

[1:09:43] Voice 12: So I actually have a question for directors, I like how I can't think of your last name

[1:09:51] Voice 12: right now, for Stefan.

[1:09:55] Voice 12: Just around like how this situates with the work that you already have around the GIS

[1:10:01] Voice 12: specialist um what this looks like in the context of bylaw schedules at local trust committees in

[1:10:08] Voice 12: terms of like wetland mapping for instance we have a bunch of like little scheduled maps that

[1:10:13] Voice 12: are static in nature and then we have to update them like that requires a certain amount of dynamic

[1:10:19] Voice 12: or like actual consultancy work if you could speak to those two kinds of related issues like

[1:10:25] Voice 12: how how might this thing relate to it

[1:10:29] Voice 3: well my pardon me thank you through the chair

[1:10:33] Voice 3: is i don't know yet i would have to do that assessment that's what you're asking me to do

[1:10:37] Voice 3: my understanding of integrated spatial mapping is it's just it's the latest way to sort of classify

[1:10:43] Voice 3: a type of mapping process and we're going that way already with our sort of maps but they are still

[1:10:50] Voice 3: static and this would be an improved process but how we get from where we are there i think

[1:10:55] Voice 3: Thank you, Nancy.

[1:10:58] Voice 3: Trustee Bernardo.

[1:11:07] Voice 4: I

[1:11:08] Voice 12: could supplement that a little bit with that.

[1:11:11] Voice 12: The discussion earlier on the state of the islands reporting,

[1:11:14] Voice 12: integrated spatial planning includes a component around monitoring.

[1:11:17] Voice 12: So what are your trends over time and how are they tracking?

[1:11:20] Voice 12: So if you had the data layers that you could compare, say, decade after decade,

[1:11:25] Voice 12: then you could kind of identify what your trends look like.

[1:11:27] Voice 12: So that would be one element of it that would tie into something you talked about today.

[1:11:30] Voice 12: as an example but we would need to do more work to bring back to you like the full spectrum of

[1:11:35] Voice 12: how it might integrate with what you've talked about today or whether it's indeed an additional

[1:11:39] Voice 12: body of work yeah

[1:11:44] Voice 3: my question here is really um when i look at the recommendation or the request

[1:11:49] Voice 3: here it's uh pretty straightforward it's basically asking staff to do some exploratory work back

[1:11:54] Voice 3: with some information some preliminary assessment um how i'd like to know from the staff how much

[1:12:03] Voice 3: of an imposition or how much of a resource burden would would this be and would it

[1:12:10] Voice 3: uh take away from the staff's ability to execute things that we've already decided um it's related

[1:12:17] Voice 3: to what trustee was talking about before but it seems to me that we we need to know what's

[1:12:22] Voice 3: involved on the staff side before we say go ahead snap go and do this it'd be useful to know what

[1:12:27] Voice 3: that we're imposing on them.

[1:12:29] Voice 3: And the other question, if it's possible to answer is,

[1:12:33] Voice 3: it sounds like it's the latest and greatest,

[1:12:35] Voice 3: but if we adopted something like this,

[1:12:37] Voice 3: and maybe there's something only can be answered

[1:12:40] Voice 3: after exploring it, but I'm just wondering,

[1:12:42] Voice 3: would it materially make a difference

[1:12:43] Voice 3: to what we're doing already?

[1:12:44] Voice 3: Would it materially add to our ability

[1:12:48] Voice 3: to implement effective plan?

[1:12:58] Voice 12: I can speak for my department in that the timeline

[1:13:00] Voice 12: of August, 2024 would be ambitious

[1:13:03] Voice 12: given summer holidays and new staff.

[1:13:05] Voice 12: So my department would be challenged to provide you with that

[1:13:08] Voice 12: without bumping some other work.

[1:13:10] Voice 12: Again, it's unknown what you're going to be asking of us

[1:13:12] Voice 12: with the policy statement as well.

[1:13:14] Voice 12: With regard to would it be useful, I think that's a question for you.

[1:13:18] Voice 12: What information do you feel you need to make good land use decisions?

[1:13:22] Voice 12: If you want to understand how different ecosystems relate to each other,

[1:13:27] Voice 12: what the trends are that are happening,

[1:13:28] Voice 12: I think spatial planning could offer you more graphic illustration or models.

[1:13:34] Voice 12: If you think of a 3D model, whatever it may be that might emerge from that, would that help you make good decisions or do you feel like you already have what you need?

[1:13:42] Voice 3: Well, the reality is when we make those decisions, we rely on staff's advice.

[1:13:46] Voice 3: And really, to rephrase your question, I'm going to throw it back at you, which is, is it going to improve your ability to give trustees advice that's useful for them?

[1:13:57] Voice 3: Because we really don't know, you know, at this stage.

[1:14:03] Voice 3: I'll take that one. I think always staff are seeking better information and better

[1:14:09] Voice 3: data to provide to elected officials to make decisions, and this is clearly that.

[1:14:13] Voice 3: So it would definitely help. I see the resolution as not saying how we're going to apply it to every

[1:14:19] Voice 3: project, but more into the strategic planning process itself. So it'd be a simpler assessment

[1:14:24] Voice 3: as opposed to really dissecting how each project is going to do this. And I think that wouldn't

[1:14:29] Voice 3: be an already onerous process to to help you with and you know if i had to put into hours

[1:14:34] Voice 3: i'm slower than crack but i would take about 20 hours you'd probably take five but um that's

[1:14:40] Voice 3: that's a specific assessment on how we do about these assessments and would it take something

[1:14:44] Voice 3: away sure but that's always that tension and if this is the world trust council happy to do it

[1:14:49] Voice 7: trustee campbell i think um russ has continually said to us through the last for the last two 20

[1:14:59] Voice 7: months or whatever it is that we've been been doing this that uh be careful what you ask

[1:15:05] Voice 7: of staff just because it takes away from somewhere else and stephan just said it as well uh if it's

[1:15:12] Voice 7: the will of trust council um we've loaded a much a ton of work on the on the staff in the last

[1:15:22] Voice 7: couple of meetings and i think that we need to be really conscious of what little tweaks we're

[1:15:30] Voice 7: trying to make and whether that slows down actually being able to make any progress where

[1:15:35] Voice 7: we're trying to go trustee

[1:15:38] Voice 6: scott yes

[1:15:40] Voice 2: thank you um my question is similar would it maybe be more

[1:15:45] Voice 2: reasonable to ask staff to provide this by the september council meeting rather than august

[1:15:52] Voice 2: because august is only a month and a bit away so would that be more reasonable i

[1:16:06] Voice 10: don't see anybody

[1:16:06] Voice 10: jumping up but actually December might be more reasonable because I think August is probably

[1:16:10] Voice 10: intended to be for September but anyway that's my preference. Trustee Yates.

[1:16:17] Voice 12: I would echo what

[1:16:19] Voice 12: Trustee Scott just said because I was thinking this is probably too soon to expect this work

[1:16:25] Voice 12: to be done however I do think it's really important work I think it relates directly to

[1:16:32] Voice 12: the important planning we do for the whole trust area and when i first read it in the package i

[1:16:40] Voice 12: thought oh right the state of the islands report those things that i keep looking at and wish we

[1:16:44] Voice 12: could update them so i think it's a really important thing to do and and i think it says

[1:16:50] Voice 12: right here within the strategic planning process so we're not going outside the strategic planning

[1:16:57] Voice 12: process. We're just adding this. Yes, it is a bit more work, but it is part of the strategic

[1:17:03] Voice 12: planning process. So perhaps we could amend this motion to ask staff to come back with

[1:17:11] Voice 12: recommendations by December. Thank you.

[1:17:15] Voice 6: Trustee Stanford.

[1:17:22] Voice 12: Yes, I was going to say something

[1:17:23] Voice 12: similar that this fits well within the strategic initiatives that we've been looking at this

[1:17:30] Voice 12: afternoon um and the value of this type of work um to transparency to communications with the public

[1:17:41] Voice 12: helping them understand our process can't be underestimated the work that's done in the marine

[1:17:46] Voice 12: has gone a long way to legitimizing um the type of direction and science that's used

[1:17:53] Voice 12: specifically in the house down for that layered data and really advertising that anyone can access

[1:18:02] Voice 12: this material and use it to their advantage. So I think this is coming anyway, and we can start now

[1:18:10] Voice 12: or we can start behind the eight ball in a few years. So I think this fits well within our

[1:18:16] Voice 12: direction jesse

[1:18:19] Voice 6: morris um

[1:18:23] Voice 12: so i'm i'm oddly against this motion and i i think i'm against this motion

[1:18:29] Voice 12: because i feel like it's an area where we're micromanaging a little bit too much like that i

[1:18:36] Voice 12: i would love this if all this report just went to staff for consideration and integration as they

[1:18:42] Voice 12: can manage it with the work that they're doing because it's already in our strategic work it's

[1:18:48] Voice 12: It's in communications.

[1:18:49] Voice 12: It's in planning.

[1:18:50] Voice 12: And then they can kind of phase it in as they have capacity and ability, and we're not telling them how to do their job.

[1:18:57] Voice 12: That's, I think, why I'm against it.

[1:18:59] Voice 12: It's not that I'm against the ideas.

[1:19:00] Voice 12: I actually am a geographer.

[1:19:02] Voice 12: Like, my first degree is in geography.

[1:19:04] Voice 12: I get this idea.

[1:19:05] Voice 12: It's just that I think that we're getting too in the weeds to what the staff, how the staff should be doing their work.

[1:19:13] Voice 6: So, Trustee Fast and then Trustee Patrick.

[1:19:16] Voice 12: Thank you.

[1:19:20] Voice 12: I hear everybody, and I'm certainly happy to adjust the end date.

[1:19:25] Voice 12: We could make it January 2025, and I'll make that amendment at the end of my little remarks here.

[1:19:32] Voice 12: Just want to remind everybody there's a BC Coastal Marine Strategy is coming from the province,

[1:19:38] Voice 12: and I'm hoping we could kind of be ready for this if we've asked staff to do a little bit of work.

[1:19:44] Voice 12: And in the motion, it just says approach, right?

[1:19:50] Voice 12: It's just an integrated spatial planning approach.

[1:19:53] Voice 12: So it could just be like getting started on it

[1:19:56] Voice 12: or as staff feels.

[1:19:59] Voice 12: It's not like we're gonna do it all right away.

[1:20:03] Voice 12: So I would like to move an amendment

[1:20:05] Voice 12: and move that the recommendations by August, 2024

[1:20:10] Voice 12: be changed to January, 2025.

[1:20:35] Voice 10: So we have a motion that's been moved by Sue Ellen Fast to amend the motion for the completion date of August 2024 to January 2025, and seconded by Susan Gates.

[1:20:49] Voice 10: And do you wish to speak to it any further?

[1:20:53] Voice 12: One more thing I just wanted to mention.

[1:20:55] Voice 12: I've heard a few comments about how Trust Council never gets anything done.

[1:20:59] Voice 12: done. In the report, I just point out that in March 2023, Trust Council asked a working

[1:21:07] Voice 12: group to do some work on this and requested advice from impacts on committees and then

[1:21:15] Voice 12: TPC has discussed it and TPC brought it back to Trust Council and Trust Council requested

[1:21:22] Voice 12: requested details um for inclusion in the strategic planning process and in february 2024 tpc requested

[1:21:31] Voice 12: specific recommendations and here they are so there's been a bunch of work done at the request

[1:21:37] Voice 12: of trust council um so that's what's in front of us today thank you dr

[1:21:44] Voice 4: patrick are

[1:21:47] Voice 13: we talking on

[1:21:48] Voice 13: the amendment or this is on the

[1:21:50] Voice 10: amendment now are you right well i just wanted to talk about the

[1:21:54] Voice 10: Okay, let's deal with the amendment then.

[1:21:56] Voice 10: Is there anybody who wishes to speak to the amendment?

[1:22:01] Voice 12: My only concern with moving the date out to January 2025

[1:22:05] Voice 12: would be the discussion that we're going to have

[1:22:08] Voice 12: around the strategic process,

[1:22:10] Voice 12: and then this will not be a part of it.

[1:22:13] Voice 12: This will have to be a late addition

[1:22:14] Voice 12: into the strategic process once it's been decided.

[1:22:17] Voice 12: So if that's the route that we want to go,

[1:22:20] Voice 12: then that's the route that we're going to go.

[1:22:22] Voice 12: but i would prefer to see it in the strategic discussion so i think i will vote against that

[1:22:28] Voice 12: so

[1:22:31] Voice 10: that's an interesting conundrum um i'm gonna if you don't mind i'm just gonna ask staff it's

[1:22:38] Voice 10: if it says by january 2025 if you think this is important enough in your work it is it possible

[1:22:45] Voice 3: you might get that done sooner like in september october or do you want something specific we will

[1:22:53] Voice 12: do our best and we will bring you what we can i think it's important that you have a you know full

[1:22:58] Voice 12: consideration as you undertake the final review of your street show time we'll try and bring you what

[1:23:02] Voice 12: we can so

[1:23:03] Voice 10: on on the amendment thank you

[1:23:07] Voice 3: i'm

[1:23:09] Voice 14: not in favor um i

[1:23:12] Voice 3: think that we've uh loaded staff up

[1:23:15] Voice 3: with plenty of work this is not a priority in my view and uh i want people in favor nobody else

[1:23:25] Voice 3: no

[1:23:25] Voice 10: other speakers on the amendment no other speakers on the amendment i'm going to call

[1:23:33] Voice 10: for the vote on the amendment to change the date to january 2025 by 2025 all those in favor

[1:23:39] Voice 10: hands down please that's 14 in favor those opposed just to make sure and i'm going to say that that

[1:23:56] Voice 10: motion carried to amend the motion so let's go back to the amended motion now are there

[1:24:02] Voice 10: There are speakers on the amended motion, and I think it was Dr. Baxter.

[1:24:09] Voice 13: I do partly agree.

[1:24:11] Voice 13: Yes, we're getting too much into the details because this is, to me, part of the idea of what we have in the strategic plan is the constant keeping up to date on technology and things.

[1:24:20] Voice 13: I think the one difference is there could be some time and effort because there may be some expenses to look at how to present this data.

[1:24:26] Voice 13: This is about really making the data clear and in a consumable way for people to understand, not just us, but the folks that come into our community information meetings and so forth as we go forward.

[1:24:41] Voice 13: I think there's potentially some low-hanging fruit for staff to look at was one when Dr. Tara Martin did the GIS system for Salt Spring.

[1:24:48] Voice 13: There was an entire piece built, which has disappeared, and I think would be a wonderful demonstration for an organization of a body like this to see of how it could work.

[1:25:01] Voice 13: And the other is, I hope, with the complete community work that Salt Spring's doing, the geospatial work of really bringing different things together.

[1:25:09] Voice 13: We don't know what it's going to look like yet, but I think we'll have some examples, again, of the work that's being done on Salt Spring and paid by the grant money,

[1:25:16] Voice 13: of what some of that information looks for.

[1:25:19] Voice 13: The intent is that's going to help our conversation

[1:25:22] Voice 13: with ROCB be much clearer

[1:25:24] Voice 13: because there'll be visual data that's current,

[1:25:27] Voice 13: pulled together in interesting ways.

[1:25:32] Voice 6: So, Trustee Harris, I had you on the older list.

[1:25:35] Voice 6: Did you make your point?

[1:25:37] Voice 6: We're not in favor. Thank you.

[1:25:40] Voice 6: Trustee Scott, I had you on the previous list.

[1:25:43] Voice 6: Are you?

[1:25:45] Voice 2: I'm good, thanks.

[1:25:46] Voice 2: Okay.

[1:25:47] Voice 6: And so, Christy Gavreau.

[1:25:53] Voice 12: Yeah, I'll be voting in favor of this. You had me at bringing together partners. This is fantastic. That's what we should be doing. It might not be on that wall, but I know we kind of feel that working with First Nations on projects, sharing data, you know, integrating that data together, getting a holistic view of our community and working with partnership. I think that's a win. So I'll be voting in favor.

[1:26:16] Voice 11: Christy Yates.

[1:26:19] Voice 12: So one of the things that Trust Programs Committee has done are the educational webinars, which are so well received.

[1:26:27] Voice 12: And one of the things that looks really good in an educational webinar is this kind of spatial planning.

[1:26:35] Voice 12: All

[1:26:41] Voice 10: right. Then no more speakers. I'm going to call for the vote on the motion, the amended motion, which is up on the screen that has a different delivery date on it.

[1:26:50] Voice 10: I'm just going to call for the vote. All those in favor?

[1:26:52] Voice 10: favor. Okay, that's 14 votes in favor. Those opposed? Yeah, so that carries. Eight opposed.

[1:27:18] Voice 10: Thank you. Thank you for that work. And we'll look forward to seeing what the options might be

[1:27:22] Voice 10: for that. We are 12 minutes away from 530. I sort of think that dark skies principles might be more

[1:27:33] Voice 10: more than a 14 minute conversation.

[1:27:36] Voice 10: So I don't see anything immediately easy to advance

[1:27:40] Voice 10: beyond where we're at.

[1:27:42] Voice 10: So I would suggest we recess and dinner.

[1:27:45] Voice 10: I'm going to go to Alessandra to advise.

[1:27:50] Voice 10: We'll be open here at six and 6.30 is dinner.

[1:27:54] Voice 10: All right.

[1:27:57] Voice 10: So thank you very much council.

[1:27:58] Voice 10: Great work today.