Islands Trust Conservancy Board regular meeting, July 23, 2024

[0:00:00] Trustee Smith (probable): So, I'll call this meeting to order. To start with Toby, or Trustee Elliott, has kindly agreed to do land acknowledgement for us.

[0:00:08] Trustee Smith (probable): Thank you.

[0:00:09] Trustee Smith (probable): Cheers.

[0:00:09] Trustee Smith (probable): I was thinking about how to appropriately begin today, as we're meeting on the territory of the Lekwungen.

[0:00:20] Trustee Smith (probable): I'm always at a loss here.

[0:00:23] Trustee Smith (probable): It's Laywood Tooth. No, it's Laywood Tooth. That's fine.

[0:00:25] Trustee Smith (probable): I was also in the Lekwungen people.

[0:00:30] Trustee Smith (probable): episode is final. I am so sorry. Can I start again? We're grateful to be meeting here today

[0:00:35] Trustee Smith (probable): in the territory of the Lekwungen-speaking peoples. And as I was thinking about our

[0:00:43] Trustee Smith (probable): topics for discussion, First Nations engagement, and a lot of land consideration questions,

[0:00:50] Trustee Smith (probable): I always return to this book, and I highly recommend it. It's a series of

[0:00:54] Trustee Smith (probable): of essays called living in indigenous sovereignty it's a book on anti-colonial practice focused

[0:01:03] Trustee Smith (probable): on non-indigenous people so it's really a lesson the author is elizabeth carlson maranatha

[0:01:13] Trustee Smith (probable): and she collected these essays from a lot of thought leaders in uh in canada and so 2015

[0:01:21] Trustee Smith (probable): And so in this section about engagement with the land, I want us to really contemplate how we consider ourselves as trustees, as holders of land, as Conservancy board members,

[0:01:42] Trustee Smith (probable): how we consider ourselves and what kind of way we might shift how we ask questions of Indigenous

[0:01:49] Trustee Smith (probable): people about what they wish for lands in their territories. So one author describes Indigenous

[0:02:03] Trustee Smith (probable): sovereignty and Indigenous law are relational, emphasizing kinship with not only humans,

[0:02:08] Trustee Smith (probable): humans, but also the earth and the non-human beings of earth.

[0:02:12] Trustee Smith (probable): If we are to fit into Indigenous law and orient to Indigenous sovereignty,

[0:02:16] Trustee Smith (probable): as settlers, we must begin a new way of relating to the land.

[0:02:25] Trustee Smith (probable): And our status on the land as non-Indigenous

[0:02:32] Trustee Smith (probable): settlers, we might consider ourselves as guests, uninvited guests.

[0:02:36] Trustee Smith (probable): You know, we came here, our forefathers came here, settled,

[0:02:39] Trustee Smith (probable): settled, and nobody really asked them to create a whole new set of laws and carve up new borders

[0:02:47] Trustee Smith (probable): and separate kinship families. So if we start to consider ourselves as guests, that changes a

[0:02:55] Trustee Smith (probable): little bit. As a guest, you have certain limits and certain restrictions. You don't exceed those

[0:03:00] Trustee Smith (probable): limits. You can't somehow impose your ideas, your behaviors, and your conduct. But even if our

[0:03:07] Trustee Smith (probable): our position is that of a guest it is difficult for white settler occupiers and this is what the

[0:03:13] Trustee Smith (probable): author uses term occupiers to do since it involves relearning habits patterns and ways of being

[0:03:20] Trustee Smith (probable): and for those of us who are white whiteness is known for often a tendency to act and think

[0:03:29] Trustee Smith (probable): as if all spaces, whether geographical, psychical, linguistic, economic, spiritual, bodily, or

[0:03:37] Trustee Smith (probable): otherwise, are or should be available for them to move in and out as they wish.

[0:03:43] Trustee Smith (probable): And so I think our responsibility as we consider land questions is to restrain personal power

[0:03:49] Trustee Smith (probable): as a way of demonstrating respect and to conform our behaviors within that status, to recognize

[0:03:57] Trustee Smith (probable): our limitations and responsibilities, this requires practice. And so we really have to

[0:04:06] Trustee Smith (probable): restrain ourselves, I think, from thinking we know what is best for others, trying to give advice or

[0:04:12] Trustee Smith (probable): influence or coerce others into saying or doing as we see fit. Most of us have been here for

[0:04:17] Trustee Smith (probable): two generations, maybe three. And so asking those questions of, you know, how do we consider land?

[0:04:23] Trustee Smith (probable): And what would you like to do with the land that we as guest stewards have been caretaking for the Conservancy for the last 50 years?

[0:04:35] Trustee Smith (probable): Well, we're looking for a new way forward.

[0:04:37] Trustee Smith (probable): And so I think asking those questions with humility and really considering ourselves as guest stewards might invite a new kind of conversation.

[0:04:47] Trustee Smith (probable): So thanks for allowing me the space to share that.

[0:04:51] Trustee Smith (probable): that. Thank you, Shirley.

[0:04:52] Trustee Smith (probable): That's a great way to start the meeting as we make decisions about land.

[0:04:58] Trustee Smith (probable): Very wise words. Thank you so much.

[0:05:01] Voice 6: And it's a well-worn book, I see.

[0:05:03] Voice 6: I'm going to have to

[0:05:04] Trustee Smith (probable): write down the author ones. Okay, so the first

[0:05:10] Trustee Smith (probable): order of business is approval of the agenda. So you have an agenda. Does anybody want to,

[0:05:15] Trustee Smith (probable): this is the regular

[0:05:16] Trustee Smith (probable): meeting, does anybody want to add anything to the agenda or

[0:05:19] Trustee Smith (probable): make any changes to the agenda no no okay so then uh can i say that the agenda is approved

[0:05:30] Trustee Smith (probable): by consensus we don't really have to vote on okay so the next uh order of business is the minutes

[0:05:37] Trustee Smith (probable): um so we have quite a few minutes we have the minutes of the meeting wait okay first we have

[0:05:46] Trustee Smith (probable): approval of the may 28th itc i'm looking at the wrong one sorry i'm looking at the wrong one no

[0:05:52] Trustee Smith (probable): No, no, I'm looking at, sorry, I have two things in front of me, I should close this other one.

[0:05:59] Trustee Smith (probable): Can I put this on my other screen? I see it's happening.

[0:06:03] Trustee Smith (probable): Okay, we first have the RISEN report from the May 28th, that says, oh, from the May 28th INCAMER meeting.

[0:06:13] Trustee Smith (probable): So we don't have anything to approve on that, we just RISEN report.

[0:06:17] Trustee Smith (probable): court. The next one is the minutes of several meetings. The

[0:06:22] Trustee Smith (probable): first is the May 28 ITC regular meeting. Did anybody have any

[0:06:27] Trustee Smith (probable): changes they want to make to that? No. So then I do have to

[0:06:33] Trustee Smith (probable): have a vote on this. So can someone move to approve those

[0:06:35] Trustee Smith (probable): minutes?

[0:06:37] Trustee Smith (probable): Second,

[0:06:39] Trustee Smith (probable): trustee.

[0:06:41] Trustee Smith (probable): It's a test. Seconded it all those in favor. That's

[0:06:46] Trustee Smith (probable): That's unanimous. The second one is approval of the June 12th special meeting minutes.

[0:06:52] Trustee Smith (probable): And is there anybody who wants to make any changes to that one?

[0:06:59] Trustee Smith (probable): No? Okay. Does anybody want to move to approve it?

[0:07:03] Trustee Smith (probable): I'll adopt.

[0:07:04] Trustee Smith (probable): Okay. Trustee Elliott and Trustee Cohn second it. All those in favor?

[0:07:09] Trustee Smith (probable): Okay. Thanks.

[0:07:10] Trustee Smith (probable): The next one is approval, schedule a special meeting for June 12th.

[0:07:17] Trustee Smith (probable): That's just for information, so we don't have to do that.

[0:07:21] Trustee Smith (probable): And then the cancellation of the ITC EC liaison meeting.

[0:07:27] Trustee Smith (probable): And I'll just maybe say one thing about that.

[0:07:29] Trustee Smith (probable): I did check with the person who was currently chairing the Trust Council

[0:07:39] Trustee Smith (probable): because Peter was away and because we'd already met three times and we had a

[0:07:44] Trustee Smith (probable): heavy agenda ourselves today I had made the decision to to cancel it so I hope

[0:07:50] Trustee Smith (probable): that's okay with people but and he didn't have anything you want to talk to

[0:07:54] Trustee Smith (probable): us about so I hope that's okay anyway so I would like someone to move so I guess

[0:08:03] Trustee Smith (probable): we do have to no we don't know we actually voted on voted

[0:08:06] Trustee Smith (probable): on that okay so um the next item is

[0:08:12] Trustee Smith (probable): itc freedom of information and protection of privacy bylaws so um and we have a briefing note

[0:08:20] Trustee Smith (probable): on that just a minute okay um does staff want to speak to that and i will i will say something as

[0:08:29] Trustee Smith (probable): i start the meeting i think to get through the meeting we have to assume that we've all read

[0:08:32] Trustee Smith (probable): all the items I think we have all read them is that

[0:08:35] Trustee Smith (probable): a good assumption okay so I'll ask staff

[0:08:38] Trustee Smith (probable): just one second to um you can be brief assuming that everybody's read it and we can ask you

[0:08:43] Trustee Smith (probable): questions but is there a staff member who wants to speak to that one uh Carolyn is that you know

[0:08:49] Voice 4: I just wanted to check that there was nothing around the follow-up action list that you needed

[0:08:53] Voice 4: to address ah 4

[0:08:55] Voice 4: .2 or oh I

[0:08:57] Voice 4: see uh

[0:08:58] Trustee Smith (probable): I'm sorry about that and I did have something hold up

[0:09:02] Trustee Smith (probable): Thank you, Karen. We'll just go back to the follow-up action list.

[0:09:11] Trustee Smith (probable): I know what page you've been on.

[0:09:16] Trustee Smith (probable): 51, I think.

[0:09:19] Trustee Smith (probable): Yeah. Okay.

[0:09:29] Trustee Smith (probable): So there's several, the January, the first item is a step to proceed with the development of risk management policy, which we have a decision on.

[0:09:37] Trustee Smith (probable): there's several in several different areas we have comments on this risk

[0:09:42] Trustee Smith (probable): management policy somewhere else it says there's two phases which we did also

[0:09:46] Trustee Smith (probable): decide on so I just want to be clear they have a target date of March 2025 so

[0:09:56] Trustee Smith (probable): that's pretty well more than a year like again like there's just all these

[0:10:03] Trustee Smith (probable): different different decisions and actions around this management so I

[0:10:09] Trustee Smith (probable): don't know if they all have the same date they don't all have the same

[0:10:14] Trustee Smith (probable): wording summer policies and our activities so I just want to be clear

[0:10:19] Trustee Smith (probable): that it's all one risk management policy and if that's the date March 21st then

[0:10:26] Trustee Smith (probable): all of it the phase one will be completed by that date I just want to

[0:10:30] Trustee Smith (probable): clarify that heading that that's the intention as i understand

[0:10:34] Voice 4: it it was postponed by the board

[0:10:36] Voice 4: to start in the fall and would presumably be wrapped up by the end of fiscal which is

[0:10:42] Voice 4: launch 31st okay

[0:10:43] Trustee Smith (probable): because then you later have may 28th staff to continue work on a

[0:10:48] Trustee Smith (probable): risk assessment policy through a phased approach it's the same yeah but they can't help that

[0:10:56] Trustee Smith (probable): because those are decisions of the board and that's when

[0:10:58] Trustee Smith (probable): it's entered that's okay

[0:10:59] Trustee Smith (probable): i just want

[0:11:00] Trustee Smith (probable): them that it might be better if they were all sort of in one action because they are from the point

[0:11:06] Trustee Smith (probable): of view of people doing the work it's actually one action so

[0:11:10] Voice 6: i just wanted

[0:11:10] Trustee Smith (probable): to raise that but

[0:11:11] Trustee Smith (probable): they're listed like

[0:11:12] Trustee Smith (probable): chronologically right i see that they have five more directions

[0:11:15] Trustee Smith (probable): and i see

[0:11:16] Trustee Smith (probable): that i just wanted to erase that because it confused me okay so any other action uh on the

[0:11:23] Trustee Smith (probable): follow-up action just sorry to go

[0:11:24] Voice 6: back chair smith just a quick question um do i usually when we do a

[0:11:29] Voice 6: a rise in report we read it out for the benefit of any listening sure so i'm wondering if we could

[0:11:36] Voice 6: just read out that rise in report decision at number three on our yes yeah yeah we can

[0:11:42] Voice 6: um

[0:11:43] Trustee Smith (probable): that was good to hear some would you like to do that

[0:11:45] Voice 6: sure sure i'd be happy to do that okay so

[0:11:49] Voice 6: the rise in report from the may 28th 2024 in camera meeting was that the islands trust

[0:11:54] Voice 6: Conservancy Board approved an opportunity fund grant of $8,000 be awarded to the Bowen Island

[0:12:01] Voice 6: Conservancy. Thanks a

[0:12:04] Voice 6: lot for that and

[0:12:05] Trustee Smith (probable): I do appreciate people not approaching and

[0:12:09] Voice 6: that was

[0:12:10] Voice 6: so that they could get a really good assessment of the property value because they weren't convinced

[0:12:17] Voice 6: that the assessment they were looking at provided I think by the realtor was for their

[0:12:23] Voice 6: best information. So yeah, thanks

[0:12:26] Voice 6: a lot. So I'm very glad we did that. Yeah. Okay, that's good.

[0:12:30] Trustee Smith (probable): So anything else from the follow up action list? No. Okay. Then the next item is

[0:12:39] Trustee Smith (probable): item five, that's items for approval.

[0:12:49] Trustee Smith (probable): So the first one, I haven't changed the order, because I think we can get through all of them,

[0:12:53] Trustee Smith (probable): in my opinion, what I've done is I've tried to in my head time, but I don't want people to be

[0:13:00] Trustee Smith (probable): cut off if they have to ask questions, and it's always about speaking up. Freedom of information

[0:13:07] Trustee Smith (probable): and protection, so bylaw number four, so does somebody want, staff want to speak to that

[0:13:13] Trustee Smith (probable): briefly, and then people can ask questions. Yes,

[0:13:15] Voice 4: I'll just note that this essentially brings the

[0:13:19] Voice 4: the conservancy, in line with the way that freedom of information,

[0:13:24] Voice 4: protection of privacy is done in the other agencies,

[0:13:27] Voice 4: the other entities of the trust.

[0:13:29] Voice 4: It is a bylaw, and it clarifies that the secretary is the one

[0:13:37] Voice 4: that acts as head, so it keeps it at, again,

[0:13:40] Voice 4: the same situation as other entities.

[0:13:44] Voice 4: And it updates the fees charged.

[0:13:47] Trustee Smith (probable): Yeah, that's what I saw as the main thing.

[0:13:48] Trustee Smith (probable): and updates the feeds okay and is it the one thing i didn't understand about this is um who

[0:13:56] Trustee Smith (probable): like who's is there a person who does foi for the island's trust is the same whether itc or do we

[0:14:04] Trustee Smith (probable): have our own person that's what i wasn't clear

[0:14:06] Voice 4: from this the head is the same for all entities

[0:14:09] Voice 4: of the island's trust so us local trust committees and uh trust council and who is that that is the

[0:14:17] Voice 4: Yeah, the

[0:14:18] Voice 4: Director of Legislative Services.

[0:14:21] Voice 4: Okay.

[0:14:22] Trustee Smith (probable): Okay.

[0:14:22] Trustee Smith (probable): And then one other question I had, it says there's no financial implications,

[0:14:27] Trustee Smith (probable): but having been in government and had to deal with FOI requests myself,

[0:14:32] Trustee Smith (probable): it takes a long time.

[0:14:34] Trustee Smith (probable): If it's a lot of staff time, there are financial implications for staff time.

[0:14:39] Trustee Smith (probable): So I don't know why we put that there's no financial implications,

[0:14:43] Trustee Smith (probable): but of course it's an unknown because you never know on your question.

[0:14:46] Trustee Smith (probable): I think because it's required legislatively and we can't we have to just budget that time in so

[0:14:53] Trustee Smith (probable): yeah sometimes there's 15 requests and sometimes none and we can't control that so I don't think

[0:15:00] Trustee Smith (probable): so I'm prepared to move on

[0:15:04] Voice 8: to the recommended so I think director freighter has well I could

[0:15:07] Voice 8: just speak there's no financial implications to to changing your bylaw around the authorities

[0:15:11] Voice 8: because we've already had one in place so there's no financial implications to this recommendation

[0:15:15] Voice 8: recommendation, if that makes sense.

[0:15:17] Trustee Smith (probable): Okay, any other comments on it? No? Someone wants to move

[0:15:22] Trustee Smith (probable): then? I move that Islands Trust Conservancy Bylaw No. 4, cited as Freedom of Information and

[0:15:29] Trustee Smith (probable): Protection of Privacy Bylaw No. 4, 2024, be read a first time. Seconded. Trustee Galbraith, all those in favor?

[0:15:38] Trustee Smith (probable): Okay, I think you can just do it in their turn. Sure, I move that Islands Trust Conservancy

[0:15:44] Trustee Smith (probable): bylaw number four cited as freedom of information and protection of privacy bylaw number four 2024

[0:15:49] Trustee Smith (probable): be read a second time exactly

[0:15:51] Voice 1: um

[0:15:52] Trustee Smith (probable): secondary oh okay you didn't get the chance all

[0:15:55] Trustee Smith (probable): those in favor

[0:15:57] Trustee Smith (probable): all those against the game passed unanimously the next one i move that island stress conservancy

[0:16:03] Trustee Smith (probable): bylaw number four cited as freedom of information and protection and privacy bylaw number four

[0:16:07] Trustee Smith (probable): in 2024 be read a third time. I move that Islands Trust Conservancy Board rescind Islands Trust

[0:16:24] Trustee Smith (probable): Conservancy policies 3.8 and 3.9 as they are now redundant. Okay, thanks a lot. So,

[0:16:39] Trustee Smith (probable): So 5.1.2, this is the ITC communications and engagement strategy.

[0:16:43] Trustee Smith (probable): It's a request for a decision, and this was deferred from the last meeting.

[0:16:50] Trustee Smith (probable): We didn't get time to talk about it.

[0:16:54] Trustee Smith (probable): So Michaela's not here yet.

[0:16:56] Trustee Smith (probable): Michaela's here.

[0:16:56] Trustee Smith (probable): She's electronically here.

[0:16:59] Trustee Smith (probable): Okay.

[0:16:59] Trustee Smith (probable): So, again, I'm assuming that everybody has read it.

[0:17:02] Trustee Smith (probable): It's pretty thorough.

[0:17:04] Trustee Smith (probable): Michaela, did you want to say anything briefly about it?

[0:17:07] Trustee Smith (probable): Oh, there you are.

[0:17:08] Trustee Smith (probable): I didn't see you over there hi

[0:17:10] Voice 3: hi everyone uh yes I will briefly just talk about the strategy

[0:17:16] Voice 3: so this request for decision is regarding the 2024-2026 ITC communications and engagement

[0:17:24] Voice 3: strategy a formal communications and engagement strategy has not been adopted by ITC since 2010

[0:17:30] Voice 3: and so moving forward this strategy will serve as a guide for ITC communications and engagement

[0:17:35] Voice 3: to foster purpose, clarity, trust, education, and engagement, and is a key document on providing

[0:17:41] Voice 3: board direction to staff on communications and engagement. A communications and engagement

[0:17:47] Voice 3: strategy serves a multitude of purposes, creates a plan or a guide to make sure information is

[0:17:52] Voice 3: communicated with the appropriate details on the right timeline to the correct audiences

[0:17:57] Voice 3: in the correct places and through the use of select tools and measures. It creates efficiency

[0:18:02] Voice 3: through the appropriate allocation of communications resources, and ensures effective communications

[0:18:07] Voice 3: delivery to reach target audiences and achieve desired communications objectives.

[0:18:13] Voice 3: The strategy is organized by all of the key components of a communications and engagement

[0:18:17] Voice 3: strategy, and is also guided by 14 principles, some of which include accessibility, inclusivity,

[0:18:24] Voice 3: and commitment to reconciliation and engagement with First Nations.

[0:18:26] Voice 3: The focus for 2024 is laying the foundation for strong communications through key message development, organization of select tools for efficient and effective communications delivery, and updates and ongoing development of communications and engagement materials and projects.

[0:18:43] Voice 3: You will note that the briefing attached to the communications and engagement strategy was created in response to a request in an earlier board meeting regarding outreach on nature reserves.

[0:18:53] Voice 3: And this briefing addresses these questions and also identifies the actions to increase

[0:18:58] Voice 3: public community engagement with ITC nature reserves.

[0:19:02] Voice 3: There are no anticipated budget items to come back to the board regarding this strategy,

[0:19:07] Voice 3: and our recommendation is that the ITC board approve the 2024-2026 ITC communications and

[0:19:14] Voice 3: engagement strategy.

[0:19:15] Voice 3: Thanks, and I'm happy to take any questions.

[0:19:18] Voice 3: Did anybody have any questions?

[0:19:20] Trustee Smith (probable): It

[0:19:20] Voice 2: seems to me that the Islands Trust Conservancy is very unknown in the public eye and confused

[0:19:29] Voice 2: with other conservancies, and it seems to me that we need more and better newsletters.

[0:19:36] Voice 2: The Heron, of course, is the newsletter of the Islands Trust Conservancy, but it's become

[0:19:43] Voice 2: very, very thin in recent times.

[0:19:46] Voice 2: It used to be much thicker.

[0:19:47] Voice 2: I would like to recommend that the that the heron become a bit thicker and have

[0:19:53] Voice 2: been more meaty and that more effort is provided you know to make sure that the

[0:20:00] Voice 2: public get it because I think it's circulated to a restricted audience

[0:20:05] Voice 2: people who've asked for it and we really want to get it in the hands of people

[0:20:09] Voice 2: who don't know that we exist.

[0:20:12] Trustee Smith (probable): I just want to ask one question trustee Khan is

[0:20:15] Trustee Smith (probable): Is there anything like in the engagement policy,

[0:20:17] Trustee Smith (probable): some worry or something that could reflect your concerns?

[0:20:21] Trustee Smith (probable): Like sometimes it's easier to just say, well, make a change on this line.

[0:20:25] Voice 2: There's just so much in the stuff that Michaela has read out

[0:20:31] Voice 2: that I'm afraid this will get lost because it's just one item.

[0:20:35] Voice 2: But I think it's possibly the most important thing

[0:20:37] Voice 2: as far as the public is concerned

[0:20:39] Voice 2: because we really aren't known in the public.

[0:20:42] Voice 2: and we're confused

[0:20:44] Voice 2: like people on Salisbury

[0:20:46] Voice 2: think we're the Salisbury Conservancy

[0:20:48] Voice 2: they don't realize that there

[0:20:50] Voice 2: are two conservancies

[0:20:52] Voice 2: the Orange Trust Conservancy is separate

[0:20:54] Voice 2: from the Salisbury Conservancy

[0:20:56] Voice 2: Okay Michaela

[0:20:59] Voice 2: is there any way that

[0:21:00] Trustee Smith (probable): you could have, do you think just

[0:21:01] Trustee Smith (probable): telling you that as a concern

[0:21:04] Trustee Smith (probable): is enough or is there

[0:21:06] Trustee Smith (probable): something that could be slightly

[0:21:08] Trustee Smith (probable): tweaked in the engagement strategy

[0:21:09] Trustee Smith (probable): to reflect that

[0:21:11] Trustee Smith (probable): Yeah,

[0:21:13] Voice 3: I think in the strategy that has been identified, that is identified under goal one as a key focus area for the next couple of years is to create a clear distinction between Islands Trust and Islands Trust Conservancy and also increase the reach of Islands Trust Conservancy across the islands and make it really clear as to who we are.

[0:21:33] Voice 3: So I think knowing that, having that identified in the strategy is definitely a key priority moving forward.

[0:21:42] Trustee Smith (probable): um

[0:21:42] Voice 6: just um Michaela it's is it still published just three times a year yes

[0:21:50] Voice 3: the heron is published

[0:21:51] Voice 3: in the spring the summer in the fall and

[0:21:55] Voice 6: I know it's expensive to publish a beautiful print

[0:21:58] Voice 6: document like that but but I would I would want to see it four times a year if there was any way

[0:22:04] Voice 6: to do that although it would then we'd get back down to thinness probably so maybe three times

[0:22:09] Voice 6: a year, a little thicker. I really appreciate getting it. There are teachers at our school

[0:22:15] Voice 6: in Gabriola who love it, and they use it, and our local conservancy uses it. They definitely

[0:22:22] Voice 6: know the distinction between the two conservancies. They think it's beautiful. I use it for various

[0:22:28] Voice 6: programs that I do, and I know how much work it is. I know it's expensive, but I think it's worth it.

[0:22:44] Trustee Smith (probable): So on page 34, you're at the evaluation, you've got reporting to the ITC board on communication

[0:22:51] Trustee Smith (probable): initiatives once a year for feedback and questions.

[0:22:55] Trustee Smith (probable): When is that sort of scheduled to happen?

[0:22:58] Trustee Smith (probable): How much input do you want from the board on specific initiatives?

[0:23:02] Trustee Smith (probable): initiatives um or would you be sort of canvassing you know what's been happening and bring some

[0:23:08] Trustee Smith (probable): potential projects or initiatives forward for consideration like how what is the sort of

[0:23:13] Trustee Smith (probable): partnership with the board look like for that that

[0:23:18] Voice 3: is a great question um that is still something

[0:23:23] Voice 3: that i am considering uh so i'd have to take that and think about it i think it would uh probably

[0:23:30] Voice 3: look like a yearly report on communications um so a slideshow or a presentation of of some sort to

[0:23:37] Voice 3: report out on communications and then if there were projects that needed um board approval then

[0:23:43] Voice 3: i would also bring those as well um carolyn do you have anything in addition to that to offer

[0:23:49] Voice 3: typically

[0:23:49] Voice 4: i would suggest it's a report saying here are all of the things that we've accomplished

[0:23:53] Voice 4: um because in addition to the heron there are several other newsletters that go out

[0:23:58] Voice 4: and um it might be that we include a list of the types of items that are going to be included in

[0:24:07] Voice 4: upcoming um herons or and ask for if there's anything that the board members would like to see

[0:24:15] Voice 4: in a

[0:24:16] Voice 4: future issue if you have ideas about that but generally speaking it's a report out on what

[0:24:21] Voice 4: what we've done yeah

[0:24:22] Trustee Smith (probable): trustee ellie had

[0:24:24] Trustee Smith (probable): her hand up and then so i i'm just maybe some reflection

[0:24:27] Trustee Smith (probable): on how to organize information so that we don't just get oh here's a report but there's no point

[0:24:35] Trustee Smith (probable): there's no chance for input you know such as charles you've said or these are some things

[0:24:41] Trustee Smith (probable): that we're hearing in our communities and we need to address um is there some way that we could see

[0:24:46] Trustee Smith (probable): maybe a Gantt chart of say different initiatives like public engagement on ITC nature reserves

[0:24:52] Trustee Smith (probable): that has become an initiative by the board we wanted to see if we could work with

[0:25:02] Trustee Smith (probable): the routine monitoring of nature reserves and use that as but it's not appropriate so now I've

[0:25:10] Trustee Smith (probable): of turn to this other way that ITC will engage in the public. So that's kind of a, to me, that's a

[0:25:17] Trustee Smith (probable): story that I would like to understand how it's being communicated. And so these different stories,

[0:25:24] Trustee Smith (probable): if you could distinguish these themes, so rather than by, and then say, well, it's gone out in this

[0:25:31] Trustee Smith (probable): medium and that medium at this time, so that we have some assurance that A, the story is being

[0:25:38] Trustee Smith (probable): being told, but also where we can direct people to find that information.

[0:25:42] Trustee Smith (probable): So adding a little coherence to the storytelling with some timelines and where that stuff has

[0:25:49] Trustee Smith (probable): gone out in the reporting could be really helpful.

[0:25:52] Trustee Smith (probable): Nice.

[0:25:53] Trustee Smith (probable): Dr. Quinn?

[0:25:54] Voice 8: Yeah, thank you.

[0:25:55] Voice 8: Just a couple of comments.

[0:25:57] Voice 8: We will talk to staff about the timing of bringing you the evaluation.

[0:26:00] Voice 8: My recommendation is going to be at your May meeting, such that we can then report on the

[0:26:04] Voice 8: previous fiscal year, report how it's going, and then inform your budget request for the

[0:26:09] Voice 1: the

[0:26:09] Voice 8: next fiscal year at your typical August meeting yeah so I think that that would be my

[0:26:12] Voice 8: recommendation to staff in terms of a cycle that will work well um in terms of the comment just

[0:26:18] Voice 8: made around um having a Gantt chart something we're bringing in corporate planning to Island's

[0:26:22] Voice 8: Trust so there's going

[0:26:23] Voice 8: to be a whole lot of templates and roll out of different ways of

[0:26:25] Voice 8: communicating projects so we're going to I would suggest we're going to wait and see what that

[0:26:29] Voice 8: looks like and then evaluate those tools so we can sort of take a collective approach to how

[0:26:33] Voice 8: we're reporting and then if it's insufficient then we can certainly look at a different way

[0:26:37] Voice 8: bringing that forward and hopefully have both communication specialists reporting out through

[0:26:41] Voice 1: the same type of metrics

[0:26:42] Voice 1: um

[0:26:43] Voice 8: and then finally with regard to distribution of the heron um i think it

[0:26:48] Voice 8: would be we recently last year undertook advertising in every um local paper took out ads encouraging

[0:26:55] Voice 8: people to sign up for our subscriber service didn't see a large bump relative to the expenditure made

[0:27:00] Voice 8: to try and draw awareness to the subscriber service to gain more information about island's

[0:27:05] Voice 8: trust so it'd be really helpful to us if you had specific methods by which you think we might build

[0:27:09] Voice 8: our subscriber list or if you're interested in us having print copies distributed on the islands at

[0:27:15] Voice 8: particular venues it would be helpful to know that and then we'd have to take another look at

[0:27:20] Voice 8: your communications budget to account for the mailing and distribution of that out on island

[0:27:26] Voice 8: but so some advice there from those of you who live on islands would be great and we want to

[0:27:31] Voice 8: to know how much effort and energy we want to put into printing the print ones and having them out

[0:27:35] Voice 8: in the community. Trustee Kahn?

[0:27:38] Voice 2: I think the Islands Trust generally sends out updates on what it's

[0:27:44] Voice 2: done and everything, but I don't see in those reports anything about the Conservancy. That

[0:27:51] Voice 2: would be a good place to add something about the Conservancy and maybe a mention of the Heron

[0:27:56] Voice 2: so that people could sign up for the list. I really don't think we should be spending more

[0:28:00] Voice 2: money on print copies, although they are beautiful, as you said. But everybody now is going to

[0:28:10] Voice 2: online applications. I think we're wasting our money. But I think the Islands Trust

[0:28:21] Voice 2: trust newsletters, what they send out as updates for people in the trust, have a much wider

[0:28:30] Voice 2: distribution than our little thing. So I think if we could tag along with that, and we should be in

[0:28:36] Voice 2: there because we're part of the trust.

[0:28:41] Trustee Smith (probable): I have, I just have one thing I'd like to say. First,

[0:28:45] Trustee Smith (probable): I read this and I thought, do you have a team? I think this is like an overwhelmingly large amount

[0:28:53] Trustee Smith (probable): out of stuff so something to think about um on page 30 you have foster community engagement and

[0:28:59] Trustee Smith (probable): build relationships and if there's one thing i've learned from my many years working with different

[0:29:04] Trustee Smith (probable): indigenous organizations and non-indigenous ones that um you always have to separate your engagement

[0:29:11] Trustee Smith (probable): with indigenous people from non-indigenous people so you should have a line fostering community

[0:29:16] Trustee Smith (probable): engagement build relationships with non-indigenous people and a separate line about fostering

[0:29:21] Trustee Smith (probable): relationships with Indigenous people. And it is different, but it's very important in all our

[0:29:27] Trustee Smith (probable): documents that we don't imply that Indigenous people are somehow stakeholders in a list.

[0:29:33] Voice 1: So

[0:29:34] Trustee Smith (probable): I've learned that, well, it comes up everywhere, so I don't know. But it's also throughout this

[0:29:41] Trustee Smith (probable): document, there's other places where there's lists, and it includes Indigenous and non-Indigenous

[0:29:48] Trustee Smith (probable): people but always we should have a second point for indigenous people as a separate

[0:29:53] Trustee Smith (probable): as a separate line so i'll just i think that's standard practice and i just have a few others

[0:30:00] Trustee Smith (probable): small things to say. You talk about a warden's program, and I love that idea. I didn't know we

[0:30:08] Trustee Smith (probable): had such a thing. Do we have such a thing?

[0:30:11] Voice 4: Yes, I'll jump in. We do have a volunteer warden

[0:30:17] Voice 4: program. It seems to me that it has not had a lot of effort put into it, but often from what

[0:30:27] Voice 4: What Michaela has told me and Nuala has told me, it's often the landowners or, excuse me, Catherine has told me, the landowners or neighbors or conservancy members that have an interest in a particular property.

[0:30:43] Voice 4: what has been what's underway now is Michaela's leading a survey of the existing people that

[0:30:51] Voice 4: are in this program to see how what their experience has been like what's worked well

[0:30:56] Voice 4: what hasn't so that we can do an internal review of it

[0:31:01] Voice 1: determine

[0:31:02] Voice 4: whether whether it's a good program

[0:31:04] Voice 4: whether we should be bolstering it and getting more wardens that's where we're at okay so just

[0:31:11] Trustee Smith (probable): to make you aware i'm a volunteer warden for bc parks of an ecological reserve and it it's a lot

[0:31:17] Trustee Smith (probable): of work to have volunteer wardens if you make it broad it's like a lot of work they have to

[0:31:22] Trustee Smith (probable): have a meeting every year where all the wardens get together they have newsletters there's

[0:31:27] Trustee Smith (probable): communication special site i mean it's amazing how much work it is and i just want to make you

[0:31:32] Trustee Smith (probable): aware of that to have like an effective wardens program is not actually trivial and i was thinking

[0:31:38] Trustee Smith (probable): of another uh decision i forget where it was but um trustee khan raised it about some people wanting

[0:31:44] Trustee Smith (probable): to be involved in monitoring i think it's in one of these decisions somewhere um and uh i was

[0:31:50] Trustee Smith (probable): thinking about that because like the bc parks volunteer warden program also has you know engaging

[0:31:56] Trustee Smith (probable): communities in monitoring it also has some funds for doing research you know so i just want to make

[0:32:03] Trustee Smith (probable): you aware that there's a line in there about a volunteers wardens program that means something

[0:32:07] Trustee Smith (probable): I'm thinking British Columbia, because every island has these volunteer wardens who work for BC Parks.

[0:32:13] Trustee Smith (probable): And so just to make you aware that it's like a big deal.

[0:32:16] Trustee Smith (probable): If you do it right, it's a big deal and expensive.

[0:32:19] Trustee Smith (probable): And I don't know if it's worth it.

[0:32:21] Trustee Smith (probable): I actually don't know.

[0:32:23] Trustee Smith (probable): Even being one, I don't know.

[0:32:26] Trustee Smith (probable): So Trustee Kahn and then Chair Frater and then Beryl.

[0:32:31] Trustee Smith (probable): um

[0:32:32] Voice 2: i'm actually um involved um in monitoring uh properties with nula on salt spring and it's not

[0:32:42] Voice 2: a big deal she she gets in touch with me when she wants when she's coming to the island and

[0:32:47] Voice 2: if i'm available i go out with her um i did uh we did a tour of of the um lower lower monitors

[0:32:55] Voice 2: in nature reserve uh four months ago and that worked out really well um i think that's it's

[0:33:03] Voice 2: really good i can provide information that she wouldn't have because i'm local um so i think i

[0:33:12] Voice 2: think that's a really important thing and i i don't think it's a big deal i think it can be

[0:33:16] Voice 2: done very easily just you know with with people who are interested we also have a contract between

[0:33:21] between the Islands Trust Conservancy

[0:33:25] and the Salt Spring Island Trail Nature Club.

[0:33:29] And

[0:33:29] Voice 2: we, to monitor that particular nature reserve

[0:33:33] Voice 2: and we do that kind of informally.

[0:33:36] Voice 2: And when there's some report,

[0:33:40] Voice 2: Nuala might get in touch with me and say,

[0:33:43] Voice 2: there's a tree at such and such a point

[0:33:46] Voice 2: and we take care of it, you know, a danger tree,

[0:33:48] Voice 2: you know, at some, we don't do big trees,

[0:33:50] Voice 2: but, you know, things that can be cleared up, you know, easily.

[0:33:54] Voice 2: We keep the trails.

[0:33:55] Voice 2: There's actually a lot of volunteers now who are doing that on their own.

[0:33:58] Voice 2: Our trails are being maintained by everyone who uses them,

[0:34:03] Voice 2: and more and more people, especially since COVID,

[0:34:05] Voice 2: have been using the trails.

[0:34:07] Voice 2: So that's one thing.

[0:34:09] Voice 2: Another thing I wondered about on this topic

[0:34:11] Voice 2: is whether the Islands Trust Conservancy

[0:34:15] Voice 2: is considering being around at the fall fair,

[0:34:18] Voice 2: Fair, because the Fall Fair is a good place to advertise things like conservancies.

[0:34:25] Trustee Smith (probable): So I think what I'll do is, I'll leave, this is very specific stuff, but I'm hearing you

[0:34:29] Trustee Smith (probable): say that you agree with even having a volunteer wardens program, maybe instead of just monitors

[0:34:34] Trustee Smith (probable): you could be considered volunteer wardens, and we should look

[0:34:38] Trustee Smith (probable): at who's doing what and

[0:34:40] Trustee Smith (probable): what part of it might actually be volunteer wardens, but we're not labelling it that way.

[0:34:45] Trustee Smith (probable): So, I don't know just raise that and I think you already see,

[0:34:49] Trustee Smith (probable): and did you want to begin.

[0:34:50] Voice 4: The thing that I will add to this is volunteer programs do take a lot of effort, and there should be someone, they should not be done off the side of someone.

[0:35:00] Voice 9: and if

[0:35:02] Voice 4: we do find from the survey work that's done and the analysis that staff are doing

[0:35:09] Voice 4: from that that the volunteer program is beneficial to us then i believe that we need to set out the

[0:35:16] Voice 4: program there should be a terms of reference for what a warden is and does what we expect them to

[0:35:22] Voice 4: do what they are not to do and um they're it should be it should be created um a little more

[0:35:30] Voice 4: rigor to the creation i think yeah so that's

[0:35:33] Voice 4: what i thought that was my thing that's part of the

[0:35:35] Voice 4: analysis yeah

[0:35:37] Trustee Smith (probable): so thanks a lot for that and then um i think this is just maybe just some guidance i

[0:35:41] Trustee Smith (probable): had um another point it's on page 27 uh oh about halfway down the page to say create a strategy for

[0:35:49] Trustee Smith (probable): the development promotion maintenance of an itc blog to tell the stories i love that idea but i'm

[0:35:55] Trustee Smith (probable): not sure why you need a strategy for a blog but that might be a little bit over the edge for a

[0:36:01] Trustee Smith (probable): blog if it's part of the engagement strategy i don't think we need a separate strategy for a

[0:36:06] Trustee Smith (probable): blog although you do have to think about what stories you're going to tell and stuff like that

[0:36:09] Trustee Smith (probable): so i just would say that um we might not we might just want to create a blog though a strategy for

[0:36:16] Trustee Smith (probable): the blog. And can I just make, I'm going to make a few other, you can answer them all at once.

[0:36:22] Trustee Smith (probable): Sorry. You also have implement and revise and monitor the communication of gauges

[0:36:36] Trustee Smith (probable): writing through the nature reserves. And I'm not sure why that's, it's on page 28,

[0:36:43] Trustee Smith (probable): 2.1, there's some, actually you might look through this, there's a little bit of numbering

[0:36:48] Trustee Smith (probable): issues here but anyways um 2.1 and then i think it's 9.1 implement and revise and monitor community

[0:36:55] Trustee Smith (probable): strategy for nature reserves i'm not sure why we have a separate communication strategy for

[0:37:00] Trustee Smith (probable): nature reserves shouldn't that be part of our overall uh communication strategy maybe i'm

[0:37:06] Trustee Smith (probable): somehow not understanding this we asked for it we asked for a separate strategy for nature reserves

[0:37:12] Trustee Smith (probable): is that we asked for a communication strategy for nature specifically yeah okay well then that's one

[0:37:18] Voice 4: okay so that do you want to say something i would uh depending mckayla may know more than i do at

[0:37:25] Voice 4: this stage but i would suggest some of these strategies are internal strategies so that staff

[0:37:30] Voice 4: have looked at what's the for instance with the blog what's the purpose of the blog how often are

[0:37:35] Voice 4: we going to post how are we going to maintain it so it doesn't become uh such a big project that

[0:37:41] Voice 4: But again, it's more work than benefit.

[0:37:44] Trustee Smith (probable): Okay, great.

[0:37:45] Trustee Smith (probable): And then I had one other quick point, two points.

[0:37:48] Trustee Smith (probable): One under the principles, it says authentic.

[0:37:52] Trustee Smith (probable): I actually didn't understand what this meant.

[0:37:54] Trustee Smith (probable): So it's not, like it says communicate, you have principles, I understand what principles are.

[0:38:00] Trustee Smith (probable): You have authentic, communicate intentionally through a vulnerable voice person, personnel to our vision.

[0:38:08] Trustee Smith (probable): I'm just not, it's just, I don't know what that means.

[0:38:11] Trustee Smith (probable): The way it's written, I don't know what it means.

[0:38:13] Voice 4: Not familiar with that language.

[0:38:15] Voice 4: I'm going to refer to Michaela because she's-

[0:38:18] Voice 3: Yeah, that is in line with storytelling language.

[0:38:22] Voice 3: So what I mean by authentic is when we're telling the stories

[0:38:26] Voice 3: of Islands Trust Conservancy to do that.

[0:38:28] Voice 3: Vulnerable might've been the wrong choice of word,

[0:38:30] Voice 3: but to do that from an authentic voice

[0:38:32] Voice 3: and to do that from an authentic place

[0:38:34] Voice 3: in relationship to Islands Trust Conservancy's voice

[0:38:37] Voice 3: and the people that we are telling the stories of.

[0:38:43] Trustee Smith (probable): i guess i would say that's as opposed to corporate yeah there's a

[0:38:47] Trustee Smith (probable): very different voice that you would

[0:38:49] Trustee Smith (probable): use if you're being if it's corporate storytelling versus an authentic on the ground first person

[0:38:56] Trustee Smith (probable): voice like why does this matter to me as a person or an organization i'm happy with that maybe we

[0:39:04] Trustee Smith (probable): could like i'm just thinking of the public reading this i didn't sort of i get it that it's it's

[0:39:10] Trustee Smith (probable): language that you use and this kind of stuff maybe you could just put in brackets first person voice

[0:39:15] Trustee Smith (probable): or community voice or something to make it clear what that means i like the concept i just didn't

[0:39:23] Trustee Smith (probable): know the way it was written with it i

[0:39:25] Voice 6: didn't understand the vulnerable yes

[0:39:28] Trustee Smith (probable): i got i don't

[0:39:29] Trustee Smith (probable): understand it so i'm just asking to maybe you could fix the wording on that a little bit to

[0:39:33] Trustee Smith (probable): to make it more, I think there's a word for that,

[0:39:38] Trustee Smith (probable): just not technical.

[0:39:42] Trustee Smith (probable): Yeah, thanks.

[0:39:43] Trustee Smith (probable): Okay, yes, Trustee.

[0:39:45] Voice 6: So I have a question.

[0:39:46] Voice 6: I think Michaela can probably answer it.

[0:39:48] Voice 6: It's kind of a follow-up to what Charles Kahn

[0:39:52] Voice 6: was saying earlier about the Islands Trust news releases,

[0:39:55] Voice 6: which we all subscribe to and many of our friends do.

[0:39:58] Voice 6: And so it actually came up last week

[0:40:01] Voice 6: and you were helping me with this, Michaela,

[0:40:02] Voice 6: where someone i know really wanted to learn about the stewardship educational webinars

[0:40:10] Voice 6: because she wanted to go back and listen to the three that we've had so far so and then she said

[0:40:16] Voice 6: to me i already subscribed to the news releases just the regular ones so i said i think they're

[0:40:22] Voice 6: not in there so then michaela helped me out by saying they are different and of course when you

[0:40:28] Voice 6: go on you know you choose what you want to subscribe to right but i don't remember whether

[0:40:34] Voice 6: that includes any conservancy does it yes

[0:40:40] Voice 3: i i think it was morgana that was helping you actually

[0:40:43] Voice 3: because i don't

[0:40:43] Voice 6: maybe it was morgana

[0:40:44] Voice 3: yeah i think it was morgana that was helping me i don't recall

[0:40:47] Voice 3: this but but yes there is a section on our uh subscribe page where you can subscribe specifically

[0:40:53] Voice 3: to the island stress conservancy newsletters our news releases and also our heron newsletter as

[0:40:58] Voice 3: well i

[0:40:59] Voice 6: wonder if we could have the stewardship webinars educational webinars listed separately

[0:41:05] Voice 6: even though they're part of what we do as a conservancy they're so helpful

[0:41:12] Voice 6: um you know it would be great just to have them listed separately okay

[0:41:18] Trustee Smith (probable): great i'm gonna try and um

[0:41:20] Trustee Smith (probable): wrap this up um i just one more small thing is under your audiences you have uh governance uh

[0:41:27] Trustee Smith (probable): you have First Nations as secondary audiences, and I think actually in today's world we have to

[0:41:33] Trustee Smith (probable): bump those up to a primary audience. So you have, first of all, target audience primary, secondary,

[0:41:39] Trustee Smith (probable): and in secondary you have Indigenous governing body representatives. But I think then later on

[0:41:47] Trustee Smith (probable): it says primary audiences and then secondary audiences, 16 is First Nations. So I'd like you

[0:41:52] Trustee Smith (probable): to bump that up to a primary audience and then also when you talk about um indigenous governing

[0:41:58] Trustee Smith (probable): body representatives uh i think that's probably correct that's more like a um a government

[0:42:08] Trustee Smith (probable): that should also be primary i don't

[0:42:11] Trustee Smith (probable): think that makes sense no okay because

[0:42:12] Trustee Smith (probable): secondary audiences

[0:42:13] Trustee Smith (probable): is all the government yeah you know to government which includes indigenous people yeah so that

[0:42:19] Trustee Smith (probable): I don't know if maybe, no, I don't agree that Indigenous governing bodies should be primary.

[0:42:23] Voice 1: No, I don't either.

[0:42:25] Trustee Smith (probable): That's what I'm saying.

[0:42:26] Trustee Smith (probable): It's not secondary and it should be.

[0:42:28] Trustee Smith (probable): But perhaps in the list of primary audience, Indigenous...

[0:42:32] Trustee Smith (probable): Just First Nations.

[0:42:34] Trustee Smith (probable): Peoples.

[0:42:34] Trustee Smith (probable): Yeah.

[0:42:35] Trustee Smith (probable): Should be included.

[0:42:36] Trustee Smith (probable): Yeah.

[0:42:36] Trustee Smith (probable): It's not Indigenous governing bodies.

[0:42:37] Trustee Smith (probable): That's what I'm saying.

[0:42:38] Trustee Smith (probable): I'm saying the same thing.

[0:42:39] Trustee Smith (probable): So we should have First Nations people as our primary audience, not the governing bodies.

[0:42:48] Trustee Smith (probable): That's what you said.

[0:42:49] Trustee Smith (probable): I'm well I'm challenged by the okay and again this word landowners we've tried

[0:42:54] Trustee Smith (probable): to move away from that language we've noted that already right

[0:42:58] Trustee Smith (probable): remember that

[0:42:58] Trustee Smith (probable): okay thanks so that that also will change okay is there so if there's no

[0:43:03] Trustee Smith (probable): other comments I'll ask for some for the motion with the changes I think there's

[0:43:08] Trustee Smith (probable): been a lot of like small changes does anybody want to pass the motion sure I

[0:43:18] Trustee Smith (probable): I move that the

[0:43:19] Voice 4: Alice Trust Conservancy Board approves a 2024-26 Alice Trust Conservancy Communications and Engagements Strategy.

[0:43:27] Voice 4: We

[0:43:27] Trustee Smith (probable): don't want to say with.

[0:43:29] Voice 8: You could

[0:43:29] Voice 8: just say as.

[0:43:30] Voice 8: As men.

[0:43:33] Trustee Smith (probable): Trustee Kahn, all those in favor?

[0:43:36] Trustee Smith (probable): I'll shut that down.

[0:43:37] Trustee Smith (probable): Go ahead.

[0:43:38] Trustee Smith (probable): Okay.

[0:43:39] Trustee Smith (probable): So you've got that.

[0:43:40] Trustee Smith (probable): That's good.

[0:43:41] Trustee Smith (probable): So the next one relates to the CDFCP Terms of Reference Statement of Cooperation Endorsement.

[0:43:51] Trustee Smith (probable): There's some really good documentation on what this is.

[0:43:55] Trustee Smith (probable): I'm presuming everybody's read it, so we don't need to have the details of it.

[0:44:00] Trustee Smith (probable): But if you want to speak to that, I'm just asking briefly.

[0:44:04] Trustee Smith (probable): Do you want me

[0:44:04] Voice 5: to move over there or am I OK over here?

[0:44:06] Voice 5: I think you're OK.

[0:44:08] Voice 5: I think it's pretty self-explanatory.

[0:44:10] Voice 5: sorry um the conservancy has been a founding member pretty much of the coastal uh douglas

[0:44:18] Voice 5: fur and associated ecosystems conservation partnership and we've revamped the terms of

[0:44:23] Voice 5: reference in the statement of cooperation largely to include first nations more prominently and

[0:44:30] Voice 5: recognition of their rights and responsibilities and also to clarify things like the bowl of the

[0:44:35] Voice 5: chair and just those sort of administrative types of ideas so this is just seeking uh renewed

[0:44:43] Voice 5: endorsement and signature from the insurgency board one thing i did want to mention

[0:44:50] Voice 5: um 10 years ago or whatever the previous one was the board also passed a motion

[0:44:57] Voice 5: recommending that it be shared with trust council um along with a recommendation that trust council

[0:45:03] Voice 5: Council join I didn't put that in here because I thought that might be something for discussion

[0:45:11] Voice 6: um um just to use um I really like that idea of sharing it with just Council I think at this point

[0:45:18] Voice 6: in our in our work it would be really important well

[0:45:22] Voice 5: the CDFC people the partnership will probably

[0:45:24] Voice 5: approach Council directly to ask for their indoors okay

[0:45:27] Trustee Smith (probable): so you're just telling us that

[0:45:29] Trustee Smith (probable): we wouldn't have a motion but well yeah yeah

[0:45:32] Voice 2: um i just wanted to clarify that um this isn't going

[0:45:38] Voice 2: to take a lot of staff time

[0:45:39] Voice 5: well it's it takes a current a bit of staff time so um on the steering

[0:45:45] Voice 5: committee i participate in the steering committee which is uh one and a half to two hour meeting

[0:45:50] Voice 5: once a month and i think on average i put in an extra three or four hours a month on items

[0:45:54] Voice 5: uh manager emmings used to be on the securement working group um i don't know if

[0:46:00] Voice 5: if manager steward will have time for that or not um and then the species at risk coordinator

[0:46:07] Voice 5: participates in one of the working groups as well so it's

[0:46:09] Voice 5: not i i think it's i do feel like it's

[0:46:12] Voice 5: probably the the best of the partnerships to put our time into though because of all of those

[0:46:18] Voice 5: overlaps that are involved so so yes but i think it's worth it would be the answer to your question

[0:46:25] Trustee Smith (probable): actually my answer that would be that it's not only worth it but it probably makes your job

[0:46:30] Trustee Smith (probable): easier to be part of that partnership because what you learn from the partners and we're all

[0:46:34] Trustee Smith (probable): on the same page and the same and

[0:46:35] Voice 5: there are products and projects that are corollary to a

[0:46:39] Voice 5: lot of the work that we do as well even though it's not just for the islands trust area right

[0:46:43] Voice 5: there are others that don't i

[0:46:47] Trustee Smith (probable): find this super exciting

[0:46:49] Trustee Smith (probable): i would love to

[0:46:53] Voice 6: make that motion um i moved that the islands trust conservancy board endorsed the

[0:46:58] Voice 6: coastal douglas fir and associated ecosystem conservation partnership revised terms of

[0:47:04] Voice 6: reference and statement of cooperation and direct the chair to sign the statement of cooperation

[0:47:09] Voice 6: on behalf of the islands trust conservancy have a second year trustee all those

[0:47:15] Voice 6: in favor

[0:47:16] Voice 6: you know super exciting i'd be happy to make that second motion oh there's two motions okay

[0:47:24] Voice 6: I move that the Islands Trust Conservancy Board continues to endorse the participation of staff on the CDFCP Steering Committee and or Working Groups as authorized by the Islands Trust Conservancy Manager.

[0:47:39] Voice 6: Seconded by Trustee Cronin. All those in favor?

[0:47:42] Trustee Smith (probable): Great. Thank you.

[0:47:45] Trustee Smith (probable): Okay. And just so that, you know, I'm trying to keep time. It's 10 to 11. I hope we could take a break at 11. And I think we might be on time for that. So that's pretty cool.

[0:47:56] Trustee Smith (probable): The next item is the budget submission.

[0:47:58] Trustee Smith (probable): So I think this is pretty important, obviously.

[0:48:02] Trustee Smith (probable): And we've got some good documentation, we've got the budget right in front of us.

[0:48:07] Trustee Smith (probable): Are there any questions about, did you want to speak to it?

[0:48:10] Trustee Smith (probable): I don't know if someone wants to speak to it, or do you just want us to fire questions

[0:48:14] Trustee Smith (probable): at her?

[0:48:14] Trustee Smith (probable): And who would be the person who you'd fire questions at?

[0:48:18] Trustee Smith (probable): I think you can start with me and I'll-

[0:48:20] Voice 6: Andrew

[0:48:20] Trustee Smith (probable): Stewart and she'll turn around and ask you, okay, fine, let's go for that.

[0:48:24] Trustee Smith (probable): trustee i just

[0:48:25] Voice 2: had a couple of questions the um item conservation planning and land securement

[0:48:31] Voice 2: has been very it's been increased i think and it's a fairly large 13 000

[0:48:38] Voice 2: on leading line right uh and given the fact that we've said that we weren't going to be

[0:48:44] Voice 2: doing anything about land securement and um having more covenants to our to our list i

[0:48:53] Voice 2: I wonder why this amount is in a budget.

[0:48:57] Voice 4: Certainly, if I recall correctly, it in part goes to the conservation planning side of it.

[0:49:04] Voice 4: Maybe she's at risk.

[0:49:05] Voice 4: Work that needs to be done to help us be prepared when we come around to doing our update of the original conservation plan.

[0:49:13] Voice 4: And if there is something else that I don't recall, I'll defer.

[0:49:18] Voice 8: So, yes, so we had spoken that we're going to be doing engagement with First Nations as we undertake this year.

[0:49:23] Voice 8: we're anticipating that that will result in in some requests to have more knowledge of properties

[0:49:27] Voice 8: to undertake archaeological surveys species at risk surveys culturally you know we just don't

[0:49:34] Voice 8: know what it is so it's prudent to plan before being

[0:49:37] Voice 8: able to respond to that also you'll see

[0:49:40] Voice 8: there that there's a species at risk grant contribution of 12 000 so in the contribution

[0:49:45] Voice 8: agreement signed we had planned to undertake more conservation planning work as part of that

[0:49:51] Voice 8: so that's the large you know portion of the rationale there um to make sure that we can be

[0:49:56] Voice 8: nimble um again thirty seven thousand dollars is a modest amount of money when we're speaking about

[0:50:01] Voice 8: scientific inquiry yeah

[0:50:04] Voice 2: there's the other one i i wondered about was the last one um itc plan

[0:50:10] Voice 2: first nations engagement and i wasn't quite sure i understood that um it's it's so if it's in

[0:50:19] Voice 2: in parenthesis it means that it's it's been taken away yes

[0:50:26] Voice 1: but

[0:50:26] Voice 2: there's there's a budget

[0:50:29] Voice 2: um says total approved budget well maybe that's the says twenty thousand dollars right so that

[0:50:35] Voice 8: is a mistake actually thank you for noting that it should be a reduction and so in the

[0:50:40] Voice 8: and the number change it should be twenty thousand so we're not planning for you to have any funding

[0:50:46] Voice 8: in the next fiscal year for first nation engagement on the plan we intend to provide all

[0:50:50] Voice 8: the capacity funding in this year so we can fix that before it goes to

[0:50:54] Voice 2: so everything everything

[0:50:55] Voice 2: should be 20 instead of 10.

[0:50:56] Voice 8: uh yeah so the total approved budget of last fiscal was 20. the total

[0:51:01] Voice 8: improved proposed budget for next year is zero therefore the dollar changes should be 20 000

[0:51:06] Voice 8: and then that bottom right-hand corner.

[0:51:13] Trustee Smith (probable): Yeah, I had the same question. Yeah, Trustee Ellie?

[0:51:16] Trustee Smith (probable): Well, do you have a question on that?

[0:51:19] Trustee Smith (probable): I think it's on the same page.

[0:51:22] Trustee Smith (probable): Okay, so I think you've answered that.

[0:51:23] Voice 8: Yeah, so we're intending to get letters out this fall and issue

[0:51:26] Voice 8: all the capacity money by the end of the fiscal,

[0:51:29] Voice 8: such that you

[0:51:29] Voice 8: wouldn't need any in the fall of the fiscal.

[0:51:33] Trustee Smith (probable): Well, I guess this is on the same line.

[0:51:36] Trustee Smith (probable): professional services includes 8,000 from CCC I didn't know there was a plan

[0:51:43] Trustee Smith (probable): to contract a First Nations liaison advisor so

[0:51:46] Voice 1: this

[0:51:47] Voice 8: is to have money so

[0:51:48] Voice 8: through this feature we take this care through the this allows for the

[0:51:55] Voice 8: possibility so that when you're budgeting we want to make sure you're

[0:51:57] Voice 8: enabled to do things through the environment to climate change Canada

[0:52:01] Voice 8: grant there is the option to hire in specialists relating to First Nation engagement particularly

[0:52:06] Voice 8: around ecology and species at risk so if we wanted

[0:52:09] Voice 8: to bring in an expert person related to species at

[0:52:11] Voice 8: risk and working with Indigenous peoples it's budgeted for through the year should that not

[0:52:15] Voice 8: prove to be something that where our conversations are going we could approach Environment and

[0:52:20] Voice 8: Climate Change Canada reallocate the funds but that's currently accounted for in the contribution

[0:52:25] Voice 8: agreement for this last year

[0:52:26] Trustee Smith (probable): okay so for the last year but it's it's

[0:52:30] Voice 8: the last year of that

[0:52:31] Trustee Smith (probable): of their contribution oh it's

[0:52:33] Trustee Smith (probable): okay so this is but this is for the next fiscal okay that's great i'm

[0:52:37] Trustee Smith (probable): really happy to see that so i had a question related to the last linen um first nations

[0:52:42] Trustee Smith (probable): engagement as well because i like i hear what you say this is the itc plan for first nations

[0:52:50] Trustee Smith (probable): engagement it's not all first nations engaged that's

[0:52:55] Voice 8: what's confusing it's about first nations

[0:52:56] Voice 8: engagement on the five-year plan it goes to the minister yeah so

[0:53:00] Trustee Smith (probable): but where is ongoing first

[0:53:03] Trustee Smith (probable): nations engaged in the budget so it would be that

[0:53:06] Voice 8: is our standard referral process so that that

[0:53:08] Voice 8: happens routinely as part of um as part of our um routine operations so

[0:53:15] Trustee Smith (probable): it's at no cost okay so i

[0:53:17] Trustee Smith (probable): I actually, that's something that I really question, because I think it's already established

[0:53:22] Trustee Smith (probable): that the referral process for First Nations, the way we do it, isn't really adequate.

[0:53:29] Trustee Smith (probable): And so I think we need a budget for First Nations.

[0:53:32] Trustee Smith (probable): But if you're starting to build relationships around the plan, you still need to plan, you

[0:53:38] Trustee Smith (probable): need to keep going on those relationships.

[0:53:40] Trustee Smith (probable): And it can't just be a referral, it's relationship building.

[0:53:43] Trustee Smith (probable): so I think we need a budget for ongoing relationships with First Nations and I don't

[0:53:48] Trustee Smith (probable): see it in here but maybe I'm just not seeing it so

[0:53:51] Voice 8: a couple things there so I would say our

[0:53:53] Voice 8: referral process I mean it it's working the council in September is getting a update as to

[0:53:59] Voice 8: our work on improving the referral process we're going to be recommending an extension to like a

[0:54:03] Voice 8: 90-day process which Conservatives is already doing we have a broader reconciliation program

[0:54:09] Voice 8: program budget for the islands trust so what generally um when nations want to engage with

[0:54:13] Voice 8: us they're looking talking to us as a collective they don't distinguish between there's council

[0:54:17] Voice 8: and there's the board yeah so

[0:54:19] Voice 8: for example with so now is working group meeting which i'm organizing

[0:54:21] Voice 8: this morning uh there's an opportunity for them to talk about the conservancy there so again it's

[0:54:26] Voice 8: at no cost to the conservancy we're already hosting the meeting if the topic arises our staff can

[0:54:30] Voice 8: attend i don't know that you would need a separate budget line specifically particularly in this next

[0:54:35] Voice 8: year because you would have already provided capacity funding to the nations

[0:54:39] Voice 8: to participate in the plan discussion which i expect will be comprehensively about the conservancy

[0:54:43] Voice 8: but if you wish if the board wished to add another line certainly we could um any travel of your

[0:54:49] Voice 8: staff to in-person meetings would be covered under your travel line um but if you wish to add

[0:54:53] Voice 8: something in to support the work you could well

[0:54:56] Trustee Smith (probable): i don't know i mean that's a good answer that it's

[0:54:58] Trustee Smith (probable): we're part of the trust council um work in that

[0:55:02] Trustee Smith (probable): i just was a bit worried about it but maybe trustee

[0:55:04] Trustee Smith (probable): yeah i

[0:55:05] Voice 8: was very concerned about the referral process myself and i i inserted an rfd and it

[0:55:10] Voice 8: was passed at the trust council and it's about the referral process and i am as the writer author

[0:55:16] Voice 8: that rfd i'm very uh confident in y'all's trustability and how they're moving it forward

[0:55:20] Voice 8: it's been a year now since that rfd has passed but

[0:55:24] Trustee Smith (probable): there is a lot of work to do it it's not a

[0:55:27] Trustee Smith (probable): simple ask but

[0:55:28] Voice 1: i know you're

[0:55:29] Trustee Smith (probable): confident that we're part of that we don't

[0:55:31] Trustee Smith (probable): need to have something set

[0:55:32] Trustee Smith (probable): that the pieces are coming

[0:55:33] Trustee Smith (probable): together thank you for that um could i request that we approve this

[0:55:39] Trustee Smith (probable): after discussion of first nations engagement uh the five-year plan engagement outline 5.2.3

[0:55:47] Trustee Smith (probable): because um there's something i'd like to bring forward that we maybe want to consider

[0:55:52] Trustee Smith (probable): additional budget for training um yeah okay i think that's a good idea so we're going to park

[0:56:01] Trustee Smith (probable): we're not going to prove this. We've had the discussion on it. I just want to have one more

[0:56:05] Trustee Smith (probable): item that I want to discuss about this, just the budget, but we'll defer the decision and come back

[0:56:10] Trustee Smith (probable): to it. And that relates to the board. I'd really like to have a board retreat. And I don't see that

[0:56:16] Trustee Smith (probable): budgeted for. And I want to talk to the board about that, what we'd be doing that retreat,

[0:56:21] Trustee Smith (probable): why we'd have it. But in order to do it, we would need to have a budget for it. I don't even know

[0:56:27] Trustee Smith (probable): work so i'm not even sure you know um but maybe it's like you have travel for training

[0:56:34] Trustee Smith (probable): training and conferences but i think is that just the staff or does that include the board

[0:56:41] Trustee Smith (probable): okay yeah sorry yeah my

[0:56:43] Voice 4: apologies for interrupting no

[0:56:45] Trustee Smith (probable): no go on

[0:56:45] Voice 4: um there is a board training and

[0:56:47] Voice 4: conferences line yeah and

[0:56:49] Voice 4: i would think that that a board retreat could um come out of that line

[0:56:56] Voice 8: Yes, but

[0:56:56] Voice 4: I would suggest

[0:56:57] Voice 8: that $1,600 is likely insufficient for a board retreat as well as

[0:57:01] Voice 8: possible attendance at a conference

[0:57:02] Trustee Smith (probable): or so for the Audit Board member.

[0:57:04] Voice 8: Yeah,

[0:57:04] Trustee Smith (probable): so I'd like to see some budget specifically, but what do you think a board

[0:57:08] Trustee Smith (probable): retreat would cost?

[0:57:09] Trustee Smith (probable): I have no idea.

[0:57:10] Trustee Smith (probable): But maybe you can think about that.

[0:57:14] Voice 8: Food and a venue and some travel, probably $1,500 to $2,000,

[0:57:18] Trustee Smith (probable): ballpark.

[0:57:20] Trustee Smith (probable): So I'd like to see that in the budget.

[0:57:23] Trustee Smith (probable): People disagree with me.

[0:57:24] Trustee Smith (probable): that's fine with you okay so we're not going to prove this anyways but you can ponder that

[0:57:32] Trustee Smith (probable): anything else just sort

[0:57:34] Voice 6: of a layout thing when i was first looking at this i thought it would

[0:57:38] Voice 6: be really helpful if we had a solid dark black line between 2024-25 and 2025-26

[0:57:52] Trustee Smith (probable): okay good

[0:57:53] Trustee Smith (probable): any other questions we're

[0:57:54] Voice 6: not gonna you know i i really like your idea of a board retreat

[0:57:58] Voice 6: retreat on one of our islands and I bet we could make it a little cheaper than than normal just

[0:58:08] Voice 6: because we could have you know billeting and yeah self-catering and that so

[0:58:14] Trustee Smith (probable): we'd have to decide as

[0:58:15] Trustee Smith (probable): a board but just have to

[0:58:16] Voice 8: be budgeted well one consideration that would change my just off the

[0:58:20] Voice 8: top of my head estimate would be whether you wanted an external facilitator for that retreat

[0:58:23] Voice 8: or if you'd like staff to facilitate it um that would i would have to amend my off the top of the

[0:58:29] Trustee Smith (probable): head and i don't have the

[0:58:30] Trustee Smith (probable): answer to it yeah so i'd like to see it budgeted for maybe budgeted

[0:58:34] Trustee Smith (probable): with a facilitator we don't have to use it but just to think about that because also there's

[0:58:40] Trustee Smith (probable): facilitators i just learned this from a meeting i was just at the province has a list of people

[0:58:45] Trustee Smith (probable): and the federal government actually they have a list of staff their staff who they've trained

[0:58:51] Trustee Smith (probable): who do completely different jobs to be facilitators and some of them are really good but they're

[0:58:56] Trustee Smith (probable): outside and they're free so we could take someone from a list like that too we don't necessarily

[0:59:01] Trustee Smith (probable): we can have a facilitator we don't necessarily take would you share that information with me

[0:59:05] Trustee Smith (probable): yes please uh

[0:59:08] Voice 6: yeah it's free free sounds good and i'm sure each of our islands also has like i know

[0:59:13] Voice 6: trustee elliot and i both know facilitators on our island for example i don't think they're free

[0:59:18] Voice 6: but they certainly give us a good deal yeah

[0:59:20] Voice 9: okay

[0:59:21] Voice 6: so that's

[0:59:21] Trustee Smith (probable): uh and now it's 11 it's remarkably 1102

[0:59:26] Trustee Smith (probable): and except for approval of the budget we have actually finished where i hope you could have

[0:59:32] Trustee Smith (probable): a break are people needing a break 15 minute break if you don't we can just keep going

[0:59:39] Voice 4: let's just mention that there is coffee if anyone needs coffee

[0:59:50] Voice 8: Versus this work in art.

[0:59:51] Voice 1: 11, 13.

[0:59:54] Voice 1: Thank you.

[1:13:09] Voice 1: So we'll just move on to the next agenda item, and then

[1:13:11] Trustee Smith (probable): remembering that we have to come back for the budget.

[1:13:17] Trustee Smith (probable): Isla's Trust Conservancy Work Plan Briefing.

[1:13:20] Voice 1: So

[1:13:20] Trustee Smith (probable): I'm presuming that everybody has read that as well.

[1:13:23] Trustee Smith (probable): It's a thorough document.

[1:13:25] Trustee Smith (probable): Carolyn, did you want to speak to it at all, or just we'll

[1:13:29] Voice 4: fire questions at it?

[1:13:30] Voice 4: The only thing I would say is it was not a specific direction of the board to bring this,

[1:13:36] Voice 4: but from the conversation that I heard in the main meeting it seemed as though it would be something

[1:13:40] Voice 4: that might be useful totally which

[1:13:43] Voice 4: I found it

[1:13:44] Trustee Smith (probable): incredibly useful

[1:13:44] Voice 4: so thank you

[1:13:46] Trustee Smith (probable): it was so helpful

[1:13:47] Trustee Smith (probable): I honestly think that's um yeah and and I

[1:13:51] Trustee Smith (probable): apologize I think our last meeting we got a

[1:13:53] Trustee Smith (probable): little heated and it was like what is this and it was hard to understand where do we sit and so

[1:13:58] Trustee Smith (probable): really translating from staff and management and you know getting this into a cohesive form that

[1:14:04] Trustee Smith (probable): we could look at it just on this was so valuable so thank you so much yes that's so i did too

[1:14:11] Trustee Smith (probable): so do you does anybody have any questions in relation to this

[1:14:18] Trustee Smith (probable): i have one

[1:14:18] Trustee Smith (probable): comment yeah um so let's see how do i i don't see the page numbers

[1:14:24] Trustee Smith (probable): um my system here um well anyways it's under something that says goal one

[1:14:33] Trustee Smith (probable): and it says

[1:14:35] Trustee Smith (probable): work with interested First Nations to identify

[1:14:37] Trustee Smith (probable): confidentialist areas

[1:14:41] Trustee Smith (probable): so

[1:14:41] Trustee Smith (probable): of areas of cultural importance

[1:14:44] Trustee Smith (probable): and sacred significance

[1:14:46] Trustee Smith (probable): but I would also add

[1:14:48] Trustee Smith (probable): conservation importance

[1:14:49] Trustee Smith (probable): because First Nations have

[1:14:52] Trustee Smith (probable): I don't know if people found that line

[1:14:54] Trustee Smith (probable): I'm sorry, oh page 66

[1:14:56] Trustee Smith (probable): yeah I hope

[1:15:01] Trustee Smith (probable): I think that we do need to

[1:15:03] Trustee Smith (probable): just add cultural sacred

[1:15:05] Trustee Smith (probable): significance and conservation importance, because some areas are particularly important to them for

[1:15:10] Trustee Smith (probable): conservation reasons. And something that occurred to me, I don't know if I put it in there, but I

[1:15:15] Trustee Smith (probable): just want to raise it, that it might be important for us at least to have in our back pocket,

[1:15:21] Trustee Smith (probable): which properties do we have that would be most appropriate for, say, co-management agreements,

[1:15:28] Trustee Smith (probable): So something like that. I'm not saying we want to do that, but if we're talking to First Nations, and that seems at least in British Columbia where they're going, I should tell you, I just came back from the North American Congress on Conservation Biology, and there was a big First Nations component, and it was a BC First Nations component.

[1:15:50] Trustee Smith (probable): and so that seemed to be where they're going to sort of conservation co-management or or they

[1:15:57] Trustee Smith (probable): manage themselves but uh so i was thinking it would be good for us to have in our back pocket

[1:16:04] Trustee Smith (probable): which properties do we of ours are would be the most easy for us to do that like there could be

[1:16:09] Trustee Smith (probable): some problems you can't do it because of how we received it or i don't know where um other

[1:16:14] Trustee Smith (probable): properties that would be quite easy for us to do that so i was just thinking in that in that

[1:16:20] Trustee Smith (probable): context, do you think it'd be possible for us to have a look at our properties and

[1:16:27] Trustee Smith (probable): see, you know, where could IPCAs be important? It would be possible. And maybe

[1:16:36] Trustee Smith (probable): people disagree with that. I wouldn't mind hearing you say it. And where I'm coming from is

[1:16:41] Trustee Smith (probable): having the ISAF Ollantayn Nation ran a whole bunch of workshops at that

[1:16:45] Trustee Smith (probable): consultation meeting, and they were really on top of this. And I thought, so

[1:16:50] Trustee Smith (probable): So it really got me thinking, anyways.

[1:16:54] Trustee Smith (probable): Trustee Monroe and Trustee Aldi.

[1:16:56] Trustee Smith (probable): Well, I think co-donorants is coming.

[1:16:59] Trustee Smith (probable): We should be ready for it.

[1:17:01] Trustee Smith (probable): However it comes, we don't know.

[1:17:04] Trustee Smith (probable): But I think

[1:17:05] Trustee Smith (probable): this work plan is very clear

[1:17:08] Trustee Smith (probable): that staff need to focus on working on current tasks

[1:17:12] Trustee Smith (probable): before we bring them into a new direction.

[1:17:15] Voice 8: But I am convinced that that question will be answered

[1:17:19] Voice 8: through this work plan at some point.

[1:17:21] Voice 8: Oh,

[1:17:21] Trustee Smith (probable): I'm not, so thanks. I don't think so, actually. I think it's a specific thing you'd have to decide to do.

[1:17:26] Trustee Smith (probable): Yeah, I think it's related to a lot of the work that we are doing that's ongoing, that is coming.

[1:17:34] Trustee Smith (probable): True, but we aren't identifying specifically, you know, first stations when we're consulting and they'd say,

[1:17:41] Trustee Smith (probable): well, you have that nature reserve, we want to co-manage it with you.

[1:17:46] Trustee Smith (probable): uh we wouldn't have previously looked at maybe that's one that someone will to us whatever you

[1:17:53] Trustee Smith (probable): know i don't know there could be complications and others there wouldn't be so yeah i

[1:17:58] Voice 1: just i

[1:17:59] Voice 1: want to have that list

[1:17:59] Trustee Smith (probable): at the end of engagement and building those relationships as we work

[1:18:04] Trustee Smith (probable): towards them they'll identify those needs and

[1:18:07] Voice 4: then we'll be able to bring

[1:18:08] Trustee Smith (probable): it into our policies

[1:18:09] Trustee Smith (probable): and bring it into our work plan okay

[1:18:11] Voice 4: so it's a

[1:18:11] Trustee Smith (probable): before after i wanted you before you're suggesting

[1:18:13] Trustee Smith (probable): immediate after. I don't know if there's a right or wrong, but that's interesting. I think it's

[1:18:17] Trustee Smith (probable): inevitable. So it's kind of related. I don't necessarily agree that the confidential list

[1:18:29] Trustee Smith (probable): of areas of cultural importance and ecological importance needs to be merged. This is really

[1:18:34] Trustee Smith (probable): specifically talking about, but what we could say is the social and cultural, as in the

[1:18:41] Trustee Smith (probable): biocultural values of the land um this is sort of uh i don't know the terminology has been used

[1:18:49] Trustee Smith (probable): for about five or six years so i would be asking how is our mapping going to account for these

[1:19:02] Trustee Smith (probable): you know more than ecological values as in there has been a conversation with you know several

[1:19:10] Trustee Smith (probable): first nations and whose territory it is and they are describing the importance of the land and the

[1:19:15] Trustee Smith (probable): use of it and what they would like to do with it but that should be part of our mapping not

[1:19:21] Trustee Smith (probable): necessarily a separate component and then would inform the you know potential conversation about

[1:19:28] Trustee Smith (probable): the use right so um i wouldn't start necessarily with like which areas do we want to look in

[1:19:36] Trustee Smith (probable): co-management it's which areas um can we asset map for those biocultural values and then

[1:19:46] Trustee Smith (probable): see which conservation plan is appropriate for that land and that may be co-management agreement

[1:19:56] Trustee Smith (probable): it may be transfer of land it may be different so i just don't know how like our when we say

[1:20:02] Trustee Smith (probable): updating mapping like conservation covenant monitoring we're all about updating mapping

[1:20:06] Trustee Smith (probable): but do we have a way to map biocultural or cultural values or is that a separate

[1:20:12] Trustee Smith (probable): where is that phobia i'm sort of scanning through the whole thing the conservation covenant

[1:20:17] Trustee Smith (probable): monitoring program has mapping all the monitoring programs depend on mapping

[1:20:26] Trustee Smith (probable): Biocultural values might be something we want to look at.

[1:20:34] Trustee Smith (probable): I don't know. I'm not an ecologist. I'm not totally speaking outside of my field.

[1:20:40] Trustee Smith (probable): Did you want to speak?

[1:20:42] Voice 8: Sure, I can speak to this a little bit.

[1:20:46] Voice 8: I would say I believe that because we're about to undertake a big engagement process with all interested nations,

[1:20:52] Voice 8: I think it's inevitable that through that process will emerge requests, interests, desires for co-management,

[1:21:00] Voice 8: but also in the conversations I have with nations, it's often more about engaging youth.

[1:21:04] Voice 8: Rather than stepping into the co-management space, what we sometimes hear is an interest in what youth opportunities are there for our nations.

[1:21:11] Voice 8: So I think it's going to be for the nations to tell us which properties they're interested in,

[1:21:16] Voice 8: in what manner they wish to be involved in the operation of those properties, or a request for

[1:21:22] Voice 8: a property to be disposed of to a nation. And then once that request is made, then we can look at the

[1:21:26] Voice 8: viability of that option for that particular property. So I think a year from now, when we

[1:21:32] Voice 8: hosted some of those meetings and had those engagements, you'll be in a position to then

[1:21:36] Voice 8: talk about this more concretely. But I think we've had one nation now, or we've got two nations I'm

[1:21:42] Voice 8: discussing with around the conservancy and how they may wish to get involved um but we're ways

[1:21:46] Voice 8: off from giving you specifics um to that but i think after we've had the plan engagements we're

[1:21:51] Voice 8: going to come back to you with all kinds of insights around what

[1:21:54] Voice 8: their desires are so when

[1:21:55] Trustee Smith (probable): we go out to them are we telling them here's all our properties that's maybe what i i'm i'm saying

[1:22:00] Trustee Smith (probable): so we're saying here's here's what our here's our covenants here's our nature reserves you know

[1:22:04] Trustee Smith (probable): where they are so

[1:22:07] Voice 8: again it's custom to each nation and it's really as we meet with them

[1:22:10] Voice 8: and they're telling us what type of conversation they wish to have.

[1:22:14] Voice 8: It's at a governance level, it's at a specific level.

[1:22:16] Voice 8: There's one nation that's just asked for a map

[1:22:18] Voice 8: of all the conservancy properties in their territory,

[1:22:20] Voice 8: which our mapping department provided, which I've set off.

[1:22:24] Voice 8: So really it's driven by the nation and their level of interest

[1:22:27] Voice 8: and where they wish to take the conversation.

[1:22:31] Trustee Smith (probable): But what I'm asking is how, as we have those conversations,

[1:22:35] Trustee Smith (probable): how are those cultural values integrated

[1:22:37] Trustee Smith (probable): back into our mapping?

[1:22:38] Voice 8: Thank you for that, Prout.

[1:22:40] Voice 8: So yes, so we are careful with our mapping layers. So if there's archaeological sites,

[1:22:45] Voice 8: we can add them to our mapping layers as they're provided to us. We've recently received a layer

[1:22:50] Voice 8: from a First Nation, some of which is public, some of which is not. So that's routine for us

[1:22:54] Voice 8: to have that information. And Council has just funded for the Conservancy of Property Management

[1:22:59] Voice 8: database as well. So at the really fine-tuned scale, when we're developing fields for that

[1:23:05] Voice 8: database if there's a site within a nature reserve that needs to be tracked and monitored we'll be

[1:23:10] Voice 8: able to do that within the management detail of the database that's just been funded that we're

[1:23:15] Voice 8: going to kick off that project in the fall so that nuance would be captured there and we could look

[1:23:19] Voice 8: at privacy protections within that database as well as needed i'm not talking about archaeological

[1:23:24] Voice 8: sites

[1:23:25] Trustee Smith (probable): we're talking about sacred areas where an entire

[1:23:27] Trustee Smith (probable): area and the value of it is we would love

[1:23:32] Trustee Smith (probable): to see this conserved for this type of medicine harvesting? How is that value captured? This is

[1:23:38] Voice 4: not an

[1:23:38] Trustee Smith (probable): archaeological site. I

[1:23:40] Voice 4: would suggest that it would be put on a layer. We would have to GPS

[1:23:47] Voice 4: the area in some manner to add it to the layer. I would certainly expect it would be a confidential

[1:23:54] Voice 4: layer in all probability and but it can be done yeah yes I would think it can be

[1:24:02] Voice 4: done it's been done in other organizations that work for you and we

[1:24:06] Trustee Smith (probable): wouldn't you have to have an inventory to do that like I mean it'd be hard to

[1:24:10] Trustee Smith (probable): do that if you didn't have an inventory of all what's in all our properties

[1:24:13] Trustee Smith (probable): that's like big so I

[1:24:15] Voice 8: know it's done

[1:24:16] Trustee Smith (probable): before we get a property but it

[1:24:18] Trustee Smith (probable): certainly

[1:24:18] Voice 8: will call it we will call it cultural heritage mapping layer we did

[1:24:21] Voice 8: kick off a number of years ago a cultural heritage mapping project which looked at all publicly

[1:24:25] Voice 8: available information we haven't yet built the relationships with nations out to such a degree

[1:24:30] Voice 8: now that we have the trust necessary to share those so that's where they

[1:24:34] Voice 8: are shared they are

[1:24:34] Voice 8: already being captured by our planning department and are

[1:24:37] Voice 8: available to conservancy staff and they

[1:24:39] Voice 8: are protected as confidential information okay are they available to ltcs as well uh in a buffered

[1:24:47] Voice 8: way yes they would be in there as a but i i've said we've received fairly little um in terms of

[1:24:53] Voice 8: knowledge sharing from nations in that space

[1:24:56] Trustee Smith (probable): and

[1:24:58] Voice 8: when we i will just share when it comes up around

[1:25:00] Voice 8: local trust committees bringing conservation or heritage conservation areas into being and we

[1:25:05] Voice 8: talk with nations about the need to identify locations i get a strong pushback actually for

[1:25:09] Voice 8: multiple nations and that it should be over the entire island we don't wish to tell you

[1:25:13] Voice 8: oh specifics

[1:25:14] Voice 1: our desire is for you just to bring it up

[1:25:17] Voice 8: heritage protection regime over the entire

[1:25:18] Voice 8: island so that's been the nature of the conversations i've been in

[1:25:21] Trustee Smith (probable): okay okay that's good

[1:25:23] Trustee Smith (probable): um i'm just a quick

[1:25:24] Voice 6: a quick question yeah that's okay we're interested a quick question for uh

[1:25:30] Voice 6: manager stewart um would that include things like climate for example it

[1:25:35] Voice 4: could information

[1:25:36] Voice 4: The nation wanted to identify those, yes.

[1:25:40] Trustee Smith (probable): We have another question.

[1:25:41] Trustee Smith (probable): It's on page 71.

[1:25:45] Trustee Smith (probable): It's go for, and it's the project manager,

[1:25:48] Trustee Smith (probable): hire a new ITC staff person.

[1:25:50] Trustee Smith (probable): And it says low priority.

[1:25:53] Voice 4: Well, that is, oh, excuse me, did you,

[1:25:55] Voice 4: were you finished?

[1:25:56] Voice 4: My apologies.

[1:25:57] Trustee Smith (probable): Well, I just think it's a high priority.

[1:25:59] Trustee Smith (probable): Well, at

[1:26:01] Voice 4: its last meeting,

[1:26:03] Voice 4: the board indicated priorities that the board has

[1:26:07] Voice 4: and um goal number four was not on your list um so it is it was yeah there was uh first nations

[1:26:17] Voice 4: was was highest priority a portion of goal one and a portion of goal three and goal four wasn't

[1:26:23] Voice 4: spoken on so there are things that although they're not a priority for the board they are

[1:26:29] Voice 4: are a priority for staff and we have to we will be doing that so this is a I

[1:26:36] Trustee Smith (probable): will say that from

[1:26:37] Trustee Smith (probable): my perspective that conversation was about the the regional uh you know conservation plan but

[1:26:43] Trustee Smith (probable): um the understanding that that position has already been funded to deal with operational

[1:26:47] Trustee Smith (probable): you know long-standing operational capacity issues I was like we don't have to focus on

[1:26:52] Trustee Smith (probable): that because it's already a done thing it's not that it wasn't a priority for me it was just

[1:26:57] Trustee Smith (probable): what are we looking at in the future so mine there's no no

[1:27:01] Trustee Smith (probable): that's it is an

[1:27:03] Trustee Smith (probable): absolute priority I fought for that Trust Council quite vigorously both of

[1:27:07] Trustee Smith (probable): us did and we recognize that we couldn't keep going with the current structure so

[1:27:13] Trustee Smith (probable): so I would suggest like again I love the way it's laid out that's great

[1:27:18] Trustee Smith (probable): I can see

[1:27:18] Trustee Smith (probable): it's fantastic yeah I would I think that we could change that to a high priority

[1:27:24] Trustee Smith (probable): from the board i don't know maybe let's did anybody disagree with that i think it's already

[1:27:29] Trustee Smith (probable): it's we already made a decision what we gave a

[1:27:31] Trustee Smith (probable): direction of what we considered a high priority

[1:27:34] Trustee Smith (probable): and that was all of them so wow she's just reflecting the conversation i know

[1:27:38] Trustee Smith (probable): i know but

[1:27:38] Trustee Smith (probable): we got to work on that we don't we can't change it now yeah let's make another resolution oh my

[1:27:46] Voice 8: god okay i would suggest it's not necessary if you endorse our approach here it's it's scheduled

[1:27:51] Voice 8: to begin in quarter two which would

[1:27:53] Voice 8: signal endorsement that we're making it a high priority

[1:27:55] Voice 8: okay in

[1:27:56] Voice 6: terms of in terms

[1:27:57] Voice 8: of manager stewart's next steps having it there as a quarter to start

[1:28:01] Voice 8: signals where it sits in the priority list

[1:28:03] Voice 6: we'll lose track of that yeah okay

[1:28:05] Trustee Smith (probable): uh i had a question

[1:28:06] Trustee Smith (probable): actually back on page 65 update maintaining ecological data sets um tapas map and map it

[1:28:13] Trustee Smith (probable): are those both going to be defunct um products are we still working with them and moving towards

[1:28:24] Trustee Smith (probable): I saw later on we're moving to CityView, of course, and Esri field maps and survey one,

[1:28:32] Trustee Smith (probable): two, three.

[1:28:33] Trustee Smith (probable): I don't know.

[1:28:34] Trustee Smith (probable): Are we still?

[1:28:35] Trustee Smith (probable): I thought we were phasing out TAPIS.

[1:28:37] Voice 4: That's my understanding, though I have a limited understanding at this point in time.

[1:28:45] Voice 8: Well, is Ecosystem Protection Specialist Martella on the line in Zoom here?

[1:28:49] Voice 8: She may be able to pop in and give us an update.

[1:28:52] Voice 8: And if she's not popping on here, I understand there's, we're having a new mapping platform

[1:28:59] Voice 8: that's being rolled out on the back end and we're phasing out TAPIS maps.

[1:29:03] Voice 8: Yeah, that's what I

[1:29:03] Voice 8: thought, the understanding.

[1:29:04] Trustee Smith (probable): Okay.

[1:29:06] Trustee Smith (probable): My main concern is, does this include all the consultant, you know, the information

[1:29:12] Trustee Smith (probable): that we've paid consultants for that hasn't been updated for the last 10 or 15 years?

[1:29:17] Trustee Smith (probable): or is that what this is talking about, is bringing that in?

[1:29:21] Voice 4: So partly, this is a recognition of the challenges that we have

[1:29:26] Voice 4: with our many data systems that don't necessarily talk to each other

[1:29:32] Voice 4: or don't necessarily address the Conservancy's needs.

[1:29:37] Voice 9: So

[1:29:37] Voice 4: it is partly the Esri and the MAP in 1, 2, 3,

[1:29:43] Voice 4: that project is ongoing, nearing completion.

[1:29:46] Voice 4: and we have resolved some of the issues in the sort of trial period so that's

[1:29:53] Voice 4: coming along it will be it's taking what what we're doing in a cup

[1:30:00] Voice 4: of different contracts talking with our information systems or services folks to

[1:30:06] Voice 4: see what can be done internally versus what do we need and to make it more

[1:30:12] Voice 4: efficient and effective

[1:30:14] Trustee Smith (probable): does Katherine

[1:30:19] Voice 8: do you

[1:30:20] Trustee Smith (probable): need to answer

[1:30:20] Voice 8: that question so

[1:30:21] Voice 8: in terms of changes to tapas and a phasing out of tapas maps I can never

[1:30:28] Voice 8: get an answer. Okay. So we don't know.

[1:30:30] Voice 8: I don't

[1:30:32] Voice 5: know if that's because

[1:30:33] Voice 8: it's ever shifting or... I suspect it's like the

[1:30:36] Voice 8: a symptom of lack of staff in that GIS department. Yes. And we are currently

[1:30:41] Voice 8: onboarding new staff and we're posting right now for our coordinator. There's

[1:30:44] Voice 8: also a distinction

[1:30:45] Voice 5: between TAPIS map and the database that holds additional data.

[1:30:51] Voice 5: data. And so that

[1:30:53] Voice 5: securement or that additional data about applications, that piece has largely

[1:30:59] Voice 5: been replaced with the new CityView software, but that doesn't capture all of our data and

[1:31:05] Voice 5: the map itself. And so it's extremely frustrating, but we're assured that we will not be forgotten

[1:31:12] Voice 8: in the transitions.

[1:31:13] Voice 8: Yeah, we have assurances and I will be working with Jeffrey as our new IT lead, who's still

[1:31:17] Voice 8: settling in um as we're moving forward he and i will be meeting once i'm back from vacation

[1:31:21] Voice 8: um looking at all the needs so be assured we're we're meeting we've got new staff onboarding in

[1:31:27] Voice 8: our information systems department and i'm very optimistic about the opportunity to work together

[1:31:31] Voice 8: and there's a big commitment and knowledge right off the top around the needs of conservancy being

[1:31:35] Voice 8: a high priority yeah

[1:31:36] Trustee Smith (probable): good thank you

[1:31:37] Trustee Smith (probable): so oh st con um

[1:31:40] Voice 2: i'm not sure what pages this note refers to but

[1:31:45] Voice 2: but I had marked down World 4,

[1:31:47] Voice 2: and there was something about participation

[1:31:49] Voice 2: in the Sydney Island Ecological Restoration.

[1:31:53] Voice 2: And I must admit that I feel very uncomfortable

[1:31:57] Voice 2: about what Parks Canada is doing there

[1:32:00] Voice 2: and the amount of money that they're spending.

[1:32:02] Voice 2: And I just wanted to mention that.

[1:32:07] Voice 2: Because if we are supporting that,

[1:32:10] Voice 2: I know that in the past we've discussed that

[1:32:13] in terms of what effect that has with our covenants there but

[1:32:18] Voice 2: i don't really think that

[1:32:20] Voice 2: we should be supporting that because the expense goes way beyond what should be spent on something

[1:32:28] Voice 2: like that is

[1:32:29] Trustee Smith (probable): that in here i thought that

[1:32:31] Voice 2: was in the

[1:32:31] Trustee Smith (probable): where they were asking us for a new camera

[1:32:33] Trustee Smith (probable): Is that

[1:32:35] Voice 2: a new camera?

[1:32:35] Voice 2: No,

[1:32:35] Voice 4: there is a new camera.

[1:32:37] Voice 4: Page 7071 is talking about continuing to build organizational strength

[1:32:44] Voice 4: and resilience and working together.

[1:32:47] Voice 4: I believe that's the one

[1:32:48] Voice 9: that

[1:32:49] Voice 4: you're mentioning.

[1:32:50] Voice 4: It talks of the different partnerships that we have on the go.

[1:32:53] Voice 4: There is a plan that's been approved, and it does relate to our comments on Sydney.

[1:33:00] Voice 4: um but it is a partnership that we are actively involved in

[1:33:05] Voice 9: it's

[1:33:07] Voice 4: it's not we don't fund parks

[1:33:11] Voice 4: canada work or anything of that

[1:33:13] Voice 2: nature i just thought it implied that we were supporting what

[1:33:18] Voice 2: they're what they're doing and i didn't feel comfortable with that

[1:33:21] Trustee Smith (probable): oh i i thought we did

[1:33:25] Trustee Smith (probable): have in a previous board meeting quite a long discussion on sydney island and that we did

[1:33:30] Trustee Smith (probable): did approve what they were doing so

[1:33:32] Voice 2: i'm a bit confused only in terms of of the covenant no

[1:33:36] Voice 2: and the covenants and that that what they were doing wasn't going to affect our covenants

[1:33:40] Voice 2: but if we're if we're also going ahead and saying we approve what they're doing that's what i

[1:33:46] Voice 2: feel comfortable with so

[1:33:48] Trustee Smith (probable): do you know i thought we had a resolution

[1:33:51] Voice 5: approving the management plan

[1:33:53] Voice 5: and Manager Emmings and I don't know if it was both NULA and GEMMA or just GEMMA have been

[1:34:03] Voice 5: actively involved in that partnership for years, developing the management plan. And so this board

[1:34:08] Voice 5: has, I don't know if that was before you were on the board, Trustee Kahn, but this board did

[1:34:12] Voice 5: pass a resolution approving them. Before

[1:34:14] Trustee Smith (probable): you were on the board. Okay. But, you know,

[1:34:18] Trustee Smith (probable): place to be and that also would be Germany. Thanks for that, because I thought we had a

[1:34:24] Trustee Smith (probable): little interruption. And I should say this actually came up at the North American Congress

[1:34:30] Trustee Smith (probable): on Conservation. So just, um, it's nice. It's engaged. Okay, so thanks for that. So, um,

[1:34:40] Trustee Smith (probable): Anything else on this great chart?

[1:34:46] Trustee Smith (probable): So the part about communication.

[1:34:50] Trustee Smith (probable): Where is that?

[1:34:50] Trustee Smith (probable): So right on the front of the briefing note, page 63,

[1:34:55] Trustee Smith (probable): that it's not typical to communicate externally about internal work planning

[1:34:58] Trustee Smith (probable): and project prioritization.

[1:35:02] Trustee Smith (probable): Yeah, I just wanted to have a very brief discussion about that.

[1:35:06] Trustee Smith (probable): I do agree that you know members of the public want to know about highlights and big projects

[1:35:14] Trustee Smith (probable): and accomplishments in our work program is more internal um just trying to reflect back on why

[1:35:21] Trustee Smith (probable): did we I think from my perspective what what was missing is there's still so little

[1:35:31] Trustee Smith (probable): understanding about what the conservancy does in our day-to-day operations

[1:35:36] Trustee Smith (probable): we do actually benefit from some regular reporting about the work plan.

[1:35:46] Trustee Smith (probable): It's kind of a black box to many trustees, and I do think we're losing connection with the public

[1:35:54] Trustee Smith (probable): because attention for all kinds of information is just so spread out.

[1:36:00] Trustee Smith (probable): so i don't know how to um address this because i don't want to add more work

[1:36:07] Trustee Smith (probable): to reporting we get a quarterly report it comes in our else's agendas

[1:36:13] Trustee Smith (probable): um but is this something with like a press release where is it important enough that the board is is

[1:36:22] Trustee Smith (probable): you know addressing or no the conservancy is addressing its five-year remaining three years

[1:36:29] Trustee Smith (probable): if it's five-year regional plan and highlighting these uh elements and you know sort of just

[1:36:36] Trustee Smith (probable): telling that story about what we do to get i don't know that was my thought on the occasion

[1:36:40] Trustee Smith (probable): it's just there's a lot of work in here and it might be valuable to report out on

[1:36:45] Voice 4: something

[1:36:48] Voice 4: yeah and do you mean reporting to the board the other entities i think or entities because the

[1:36:56] Voice 4: the public yeah it

[1:36:58] Voice 4: would typically we would be more likely to do an article right about all of

[1:37:04] Voice 4: the good work that's being done um as opposed

[1:37:08] Voice 4: to a report like in the hearing yes right talking

[1:37:11] Voice 4: about you know for those newbies here's what the conservancy is and does here's where we're at and

[1:37:17] Voice 4: here are some some priorities for this year i

[1:37:20] Trustee Smith (probable): like that idea of an article but for the trustees does

[1:37:23] Trustee Smith (probable): Does it help when I go to the trust counsel and give talks or maybe it doesn't help?

[1:37:27] Trustee Smith (probable): It is, but written is not enough.

[1:37:29] Trustee Smith (probable): Written is better.

[1:37:30] Trustee Smith (probable): Written is better.

[1:37:31] Trustee Smith (probable): Okay.

[1:37:32] Trustee Smith (probable): Yeah.

[1:37:32] Trustee Smith (probable): Okay.

[1:37:33] Voice 6: So just from what I've observed is part of the reason the heron might be a little skinnier

[1:37:38] Voice 6: is that we made a decision some time ago not to acquire new property.

[1:37:43] Voice 6: And, you know, oftentimes there is a lot of public hurrah when someone donates a big property

[1:37:50] Voice 6: or reacquire, you know, property in some manner.

[1:37:55] Voice 6: And then there is a lot of stuff, you know.

[1:37:58] Voice 6: So our day-to-day management and all the work that we're doing

[1:38:03] Voice 6: to care for these and work with First Nations

[1:38:05] Voice 6: is sort of maybe not quite as exciting.

[1:38:09] Voice 6: And so there doesn't seem to be as much to announce to the public.

[1:38:12] Voice 6: So that might be a bit tricky.

[1:38:15] Trustee Smith (probable): Yeah.

[1:38:16] Trustee Smith (probable): I think what this report signals to me is we've come to a midway point

[1:38:19] Trustee Smith (probable): point in this five-year conservation plan and we've made some decisions here's what we've been

[1:38:23] Trustee Smith (probable): working on and it's done and here's what we're going to work on and maybe it'd be valuable to

[1:38:28] Trustee Smith (probable): communicate that to the public and sort of an article that could be and maybe an additional

[1:38:34] Trustee Smith (probable): report from trustees like tied to the five-year conservation to the five-year conservation plan

[1:38:39] Trustee Smith (probable): just just as a yeah then it could beef up the information about all this valuable work that's

[1:38:45] Trustee Smith (probable): done in the background to um so

[1:38:49] Voice 6: uh chair smith if i may

[1:38:53] Voice 5: there was the progress report this time

[1:38:55] Voice 5: last year which could be a like i'm also guessing we share the progress report with the public

[1:39:01] Voice 5: what we could do but i mean it no one wants to read 8 000 spreadsheets but um that would be

[1:39:08] Voice 5: possibly the logical starting point to build something although as as trustee elliott said

[1:39:15] Voice 5: and it doesn't all look very exciting oh look we got

[1:39:18] Trustee Smith (probable): a new database

[1:39:22] Trustee Smith (probable): well i it's funny i don't know the resolution to this but i do get a lot of questions about

[1:39:28] Trustee Smith (probable): what do they do what do you mean you have stuff like it's obvious to me what we do but um and

[1:39:35] Trustee Smith (probable): maybe that's just something people always ask when they don't want to fund anything but you know so i

[1:39:42] Trustee Smith (probable): I always say things like, you know, I gave that talk.

[1:39:45] Trustee Smith (probable): I always give short versions of that.

[1:39:46] Trustee Smith (probable): You know, what we do, we actually take care of our properties.

[1:39:49] Trustee Smith (probable): We actually monitor them.

[1:39:50] Trustee Smith (probable): We actually, you know, et cetera, et cetera.

[1:39:52] Trustee Smith (probable): But I think that what, I don't know the resolution,

[1:39:58] Trustee Smith (probable): but maybe it's just something short on, yeah, no one wants the DPS.

[1:40:04] Trustee Smith (probable): But what we do, like, because even the report that we do make to Trust Council,

[1:40:10] Trustee Smith (probable): it's like very matter of fact, it's not very exciting.

[1:40:13] Trustee Smith (probable): but I think maybe we could make it maybe it's just an article you know that Michaela could

[1:40:17] Trustee Smith (probable): make what we do more exciting it is exciting but it's exciting to us but we

[1:40:24] Voice 9: have to make it

[1:40:24] Voice 9: it's not

[1:40:25] Trustee Smith (probable): about exciting it's the rationale so when we go back to this question of why are we

[1:40:29] Trustee Smith (probable): not securing more land why are we not actively um opening those doors well there's a reason

[1:40:36] Trustee Smith (probable): the minister said pause ask questions about the philosophy of conservation engage with first

[1:40:42] Trustee Smith (probable): nations, and we made a decision to focus all of our energy on that. And I think

[1:40:46] Trustee Smith (probable): that story has

[1:40:46] Trustee Smith (probable): not been told. So there are lingering questions from the public. Why are you pausing certain

[1:40:53] Trustee Smith (probable): things? But it's an opportunity to say, this is what we need to do, because A, we've been given

[1:40:59] Trustee Smith (probable): direction from the province, and B, it's the right thing to do as we're developing our ITC plan. So

[1:41:05] Trustee Smith (probable): pulling those together, you're right, this regional conservation plan is the minutiae of

[1:41:11] Trustee Smith (probable): how do we do it, but the big picture story is important because priorities are the only way

[1:41:20] Trustee Smith (probable): to get things done. If you've got limited resources, what are you going to do with it?

[1:41:26] Voice 8: I just want to correct the idea that we've paused acquisitions. It's not that they've

[1:41:30] Voice 8: been paused.

[1:41:30] Trustee Smith (probable): It's simply that

[1:41:31] Voice 8: the ministerial approval is now required. So,

[1:41:33] Voice 8: Councilman is still receiving inquiries and working with applicants. So, just to clarify that.

[1:41:37] Voice 8: sure it didn't happen

[1:41:39] Voice 8: to pause that no no there's no

[1:41:41] Voice 8: pause there's no possible right now

[1:41:43] Voice 8: uh the board has indeed refined what it's accepting yeah yes

[1:41:46] Voice 8: but certainly we are still

[1:41:48] Voice 8: openly receiving inquiries and talking with applicants in terms of you've just looked at

[1:41:54] Voice 8: endorsed a communication strategy um should you and i think there was a comment made it is an

[1:41:59] Voice 8: ambitious amount of work for one person to take on um at that moment in time we might have talked

[1:42:06] Voice 8: about other you know trading off different activities that are in there so things that

[1:42:10] Voice 8: you could have talked about was like do you want to have a webinar like we're having an about the

[1:42:13] Voice 8: islands trust webinar depending on how that goes we could return to the board after that this fall

[1:42:17] Voice 8: and saying we've done one about the trust we're going to include a slide or two about the

[1:42:20] Voice 8: conservancy but depending

[1:42:22] Voice 8: on how that one goes it may be that the conservancy might wish to consider

[1:42:24] Voice 8: doing its own as a spin-off you know to something like that um another thought is local trustees can

[1:42:31] Voice 8: always host something on island um should they wish um have a powerpoint about balance trust

[1:42:36] Voice 8: conservancy um you know

[1:42:39] Voice 3: we can really

[1:42:39] Voice 8: uh harness the you know with with only having one communication

[1:42:42] Voice 8: specialist trustees are our allies in terms of reaching their local communities we have in the

[1:42:46] Voice 8: past had local trustees post an evening about a certain feature of the island's trust or whatever

[1:42:51] Voice 8: it may be so that's also an opportunity okay

[1:42:55] Voice 1: thank

[1:42:56] Voice 6: you so is there

[1:42:57] Voice 6: any more oh just one point the one

[1:42:59] Voice 8: One

[1:42:59] Voice 6: thing that we do that's different than anywhere else is the NAPCAP cabinets, and we can always highlight those.

[1:43:06] Voice 6: Even if we don't have any new ones, the ones we have are really important, and they're pretty unique to my trust area in Canada.

[1:43:15] Voice 6: Okay, so

[1:43:16] Trustee Smith (probable): I'm going to, unless we don't, this isn't for decision.

[1:43:18] Trustee Smith (probable): Carolyn just provided that to us based on the last, and I think we are all remarkably patient.

[1:43:25] Trustee Smith (probable): yeah that's you know it's just

[1:43:27] Trustee Smith (probable): i think this is a way that you can communicate with us

[1:43:31] Trustee Smith (probable): this is great thank you so there's no decision um it was just for communication and it was a

[1:43:36] Trustee Smith (probable): good discussion i think yeah and

[1:43:38] Voice 4: i will take the comments that i've heard and talk to staff

[1:43:41] Voice 4: okay

[1:43:41] Trustee Smith (probable): so the next i'm trying to just get through the meeting i'm assuming we're having lunch at

[1:43:46] Trustee Smith (probable): 1230. Am I correct on that? Yeah. Yeah. Thanks. It didn't say it there, but well. Okay. Referral

[1:43:54] Trustee Smith (probable): for GBTUP, Burns, Eggers, Gabriel Island. And it's verbal. So there's no decision on

[1:44:03] Trustee Smith (probable): procedure. Is someone doing that? Is that you? Nope. Oh,

[1:44:07] Trustee Smith (probable): that's you. Okay. I

[1:44:08] Voice 4: just need

[1:44:09] Voice 4: to get to an agenda so I remember what I was going to say. So there was not an official

[1:44:16] Voice 4: referral on this. I had a conversation with a planner who called and said, hmm, this is actually

[1:44:23] Voice 4: closer than I thought, and here's the situation. It is a temporary use permit application. The

[1:44:30] Voice 4: landholders had had a temporary use permit at least two, maybe three times prior, and the planner

[1:44:39] Voice 4: said to me do you need um do you need something do you have comments and we discussed over the phone

[1:44:47] Voice 4: that um the conservancy had provided conservancy staff and provided comments in previous years

[1:44:54] Voice 4: our concern our only concern was that the nature reserve that is adjacent to the property

[1:45:01] Voice 4: is not open to the public so we wanted to ensure that if a temporary use permit allowing

[1:45:08] Voice 4: allowing visitors to come and stay on site that they were directed away from

[1:45:12] Voice 4: the property. And it didn't,

[1:45:16] Voice 4: and it didn't seem like something that I needed to address the board

[1:45:21] Voice 4: specifically on. And

[1:45:22] Voice 4: then being new,

[1:45:24] Voice 4: I went to the policy and the policy said that referrals are to come to the

[1:45:30] Voice 4: board. And so I thought, okay,

[1:45:32] Voice 4: I better let you know that I had this conversation. It wasn't,

[1:45:35] Voice 4: We didn't receive an official referral in writing, but I wanted you to know that I've had this conversation and that it was quite in line with what the Conservancy had provided in previous years.

[1:45:47] Voice 4: And then I also wasn't sure if you wanted to have a conversation as to whether you expect any and every referral to come to you.

[1:45:56] Voice 4: like there are a lot that in my previous job opportunities have been no comment no concern

[1:46:03] Voice 4: or yes we have comments or wholly there's a lot here so I just wasn't sure trustee well this

[1:46:12] Voice 6: actually did come up at our last local trust committee meeting and I was really happy to see

[1:46:16] Voice 6: that there was something from the conservancy you know to this temporary use permit holder for their

[1:46:23] Voice 6: short-term vacation rental and and being who they are they're well aware of that too and very

[1:46:29] Voice 6: respectful but it was nice to see that oh the island stress conservancy is mentioned here and

[1:46:34] Voice 6: you have to think about this property adjacent and yeah any other

[1:46:39] Trustee Smith (probable): comments i don't remember

[1:46:43] Trustee Smith (probable): seeing referrals like this in the past am i i do

[1:46:50] Voice 8: you have i think they haven't had many in

[1:46:52] Voice 8: yeah they

[1:46:53] Voice 8: have to be it will come to the board as per policy but it it just it's it just depends

[1:46:59] Voice 8: on what's received um and it would just depend if there's something that happens to be near a

[1:47:03] Voice 8: nature reserve

[1:47:04] Voice 1: because it probably

[1:47:05] Trustee Smith (probable): isn't right so in that case i think yeah we don't give you

[1:47:09] Trustee Smith (probable): many of them but i think you should bring them to the board that's the policy but also you know

[1:47:14] Trustee Smith (probable): especially if it relates to our nature reserves there was one other about um something about a

[1:47:20] Trustee Smith (probable): wall someone wanted to build a house yeah the house beside our uh a coastal nature reserve

[1:47:29] Trustee Smith (probable): so yeah we do we do get them yeah i don't know why i remember that one because there were pictures

[1:47:35] Trustee Smith (probable): okay so there's nothing else just to uh it was verbal and there's no decisions but

[1:47:40] Trustee Smith (probable): i guess there's kind of been guidance that we do want to see them because they're not good

[1:47:44] Trustee Smith (probable): they become every

[1:47:45] Voice 1: day then

[1:47:46] Trustee Smith (probable): maybe we'll have to change um the next one is the island trust so

[1:47:51] Trustee Smith (probable): let's tell you what time it is we've got lots of times uh i think we do 11 50 and uh the island

[1:47:57] Trustee Smith (probable): trust conservancy five-year plan engagement plan uh okay so i i like i just want to say one thing

[1:48:11] Trustee Smith (probable): I like that. It's like the other one that you've laid out in a point by point, you know, chart what you're doing.

[1:48:17] Trustee Smith (probable): That's on page 74. It starts on page seven. Yeah. Engagers process.

[1:48:25] Voice 1: So

[1:48:25] Trustee Smith (probable): are there any people might want to get their head around? Yes.

[1:48:28] Trustee Smith (probable): Just the

[1:48:29] Voice 2: point of how we communicate with First Nations.

[1:48:33] Voice 2: And I think you've made the point, Chair, that letters are not the appropriate way,

[1:48:42] Voice 2: because that's not the way First Nations tend to deal.

[1:48:47] Voice 2: So I don't know if the answer is telephone calls, visits, invitations, but we should

[1:48:55] Voice 2: get beyond letters.

[1:48:58] Trustee Smith (probable): If I may?

[1:48:59] Trustee Smith (probable): Well, let's see if there's any discussion first, because we might be around the same

[1:49:03] Trustee Smith (probable): And did

[1:49:03] Voice 1: you want to say something?

[1:49:04] Trustee Smith (probable): Well, I mean, letters

[1:49:08] Voice 8: are a document in some ways.

[1:49:12] Voice 8: They are how the trust conservancy operates.

[1:49:17] Voice 8: And I don't see the harm in the letter so much.

[1:49:21] Voice 8: But I do see that telephone conversations

[1:49:24] Voice 8: could be endless.

[1:49:25] Voice 8: And tracking down the right person,

[1:49:28] Voice 8: make sure you're talking to the right person,

[1:49:29] Voice 8: might be a little more challenging for staff.

[1:49:30] Voice 8: when a letter could go directly to an

[1:49:34] Trustee Smith (probable): individual an office cc you know that person at the top so

[1:49:40] Trustee Smith (probable): yeah i'd be in favor of letters i'm not saying you shouldn't do letters

[1:49:43] Voice 2: i'm just saying you

[1:49:44] Voice 2: need more than once yeah and

[1:49:46] Voice 2: if you if you have the right person to address in a letter

[1:49:50] Voice 2: then you would have the right person to get on the telephone yeah

[1:49:54] Trustee Smith (probable): it

[1:49:55] Voice 2: wouldn't require any more

[1:49:56] Voice 2: work you've already got it

[1:49:57] Trustee Smith (probable): yeah and i play a lot of telephone tech a

[1:50:00] Voice 8: lot of telephone tech um but

[1:50:02] Voice 8: that's the way that that letter is a good way to say that the door is open here

[1:50:06] Trustee Smith (probable): so i i do have um

[1:50:10] Trustee Smith (probable): i do think you have to send the letters the door's open but um you know i actually had called

[1:50:17] Trustee Smith (probable): ken thomas just to thank him for his service and chat with him and uh sort of chatting with him was

[1:50:23] Trustee Smith (probable): always enlightening because he he said like he just gets so many letters asking for this asking

[1:50:30] Trustee Smith (probable): for that asking you their opinion their consultation like it's overwhelming they've

[1:50:34] Trustee Smith (probable): sort of given up you know and um i and it it's very overwhelming for all first nations because

[1:50:42] Trustee Smith (probable): right now the province is telling everybody that they have to engage with them so i we have to send

[1:50:48] Trustee Smith (probable): them a letter but and i don't even know like of all the things i think of prioritizing for them

[1:50:55] Trustee Smith (probable): that they care about this might not be number one on their list either but um a letter

[1:51:04] Trustee Smith (probable): it depends on the first nations too of course they're all different might not be it's good to

[1:51:08] Trustee Smith (probable): send it out but you definitely need follow-ups and you have follow-ups here i i see that you're

[1:51:13] Trustee Smith (probable): conducting initial follow-ups by email i think oh if you don't hear from them would be better like

[1:51:20] Trustee Smith (probable): ken told me i think he might be typical his emails just jammed like it's impossible to cope with and

[1:51:27] Trustee Smith (probable): i i remember when i left the province to work for the feds i just deleted my email like i gave up

[1:51:33] Trustee Smith (probable): there was so much of the wealth they really needed anyways i also believe i believe in the context of

[1:51:39] Trustee Smith (probable): this this letter they're going to nations that have already participated on this so i think they

[1:51:44] Voice 8: would see this second letter maybe claire could i can speak no so we have a consultative area

[1:51:51] Voice 8: database that's prescribed by the province that we will run a report out of that database at the

[1:51:56] Voice 8: moment in time that we plan to send the letters because it's always shifting a little bit based

[1:52:00] Voice 8: on that result it's prescribed for us who we send it to which how it's addressed so on um so this

[1:52:06] Voice 8: This plan represents the provincial standard of how we do engagement.

[1:52:10] Voice 8: When the Conservancy plan goes to the Minister for Approval,

[1:52:13] Voice 8: we will provide an engagement record that meets the provincial standards

[1:52:17] Voice 8: around how we've done that engagement.

[1:52:19] Voice 8: So that is where we fell short last time,

[1:52:21] Voice 8: having forgotten one

[1:52:22] Voice 1: of the nations

[1:52:22] Voice 8: and we missed it.

[1:52:24] Voice 8: Somehow in that database, we dropped one,

[1:52:26] Voice 8: so therefore we didn't meet the provincial standard.

[1:52:28] Voice 8: We'll be very careful this time, such that we've captured every nation,

[1:52:32] Voice 8: and this will meet, ideally, should this be followed,

[1:52:35] Voice 8: of this will meet the provincial standard and hopefully we'll build relationship that we you

[1:52:38] Voice 8: know the phone calls can be to senior staff every nation is different and we've learned a lot through

[1:52:43] Voice 8: the policy statement process about who we're working with and how they like to be communicated

[1:52:46] Voice 8: with so we'll use that those lessons learned and we'll be sharing them with carolyn on how to move

[1:52:52] Voice 8: forward is that is that helpful yeah it

[1:52:54] Trustee Smith (probable): is yeah yes any

[1:52:56] Trustee Smith (probable): other questions yeah yeah just the other

[1:53:00] Trustee Smith (probable): So I did want to have some conversation. I really like the plan as laid out. It's actually,

[1:53:07] Trustee Smith (probable): it's tight. It's, you know, a lot of follow up. And this is the process. So I don't have

[1:53:14] Trustee Smith (probable): any concerns about that. When we get to seven, working together as identified by each nation,

[1:53:21] Trustee Smith (probable): what I'd like to think about is where does the Conservancy Board and trustees and staff want to be at

[1:53:32] Trustee Smith (probable): with understanding the new potential and agreements that are being worked on

[1:53:42] Trustee Smith (probable): in terms of moving towards co-governance so IPCA is we've talked a lot about this but we actually

[1:53:49] Trustee Smith (probable): don't have we haven't made any intentional steps as to getting knowledge to us or staff and maybe

[1:53:57] Trustee Smith (probable): we have all individually i don't know but um what are nations currently working on in terms of

[1:54:03] Trustee Smith (probable): agreements for concert conserved and protected areas there's a huge range everything from we

[1:54:11] Trustee Smith (probable): want programs on the land or we want co-management or we want land back or we want transfers like

[1:54:17] Trustee Smith (probable): there's just a huge range and i think i january february march i would like to see if we can get

[1:54:26] Trustee Smith (probable): a workshop maybe it's the retreat that you're talking about and we can literally watch some

[1:54:31] Trustee Smith (probable): videos because there's a raft of information online available now to talk about ipcas and

[1:54:38] Trustee Smith (probable): what is happening with different management schemes or plans and protected areas so that we

[1:54:44] Trustee Smith (probable): we are a little more knowledgeable as we're sort of fumbling around saying what what what does the

[1:54:54] Trustee Smith (probable): nation want but they may not have a clear idea but if we have a better understanding of what

[1:54:58] Trustee Smith (probable): other nations are doing and what agreements are being struck we might be able to have a more

[1:55:02] Trustee Smith (probable): productive conversation so I don't know if that means getting some OLAC the foundation that you

[1:55:09] Trustee Smith (probable): you've mentioned, or LENs to speak to us, or there is, they've done a lot of videos

[1:55:20] Trustee Smith (probable): building ethical partnerships for Indigenous-led conservation. There's sort of a basket of

[1:55:27] Trustee Smith (probable): an IPCA knowledge basket, a unique virtual space that builds capacity and knowledge on

[1:55:32] Trustee Smith (probable): IPCAs. So I think there's a lot of resources out there. We

[1:55:36] Voice 1: may not need

[1:55:36] Trustee Smith (probable): to get a speaker,

[1:55:38] Trustee Smith (probable): speaker, but this is why I wanted to talk about budget for training. This is essentially

[1:55:44] Trustee Smith (probable): looking at training for what is the future of conservation and partnership with First

[1:55:50] Trustee Smith (probable): Nations.

[1:55:53] Trustee Smith (probable): So, anybody else want to comment on that?

[1:55:55] Trustee Smith (probable): I love

[1:55:56] Voice 8: it. I think it would be very beneficial for our board

[1:55:58] Trustee Smith (probable): as well, but also for on-stress

[1:56:00] Trustee Smith (probable): organization across

[1:56:02] Trustee Smith (probable): training what are

[1:56:04] Trustee Smith (probable): protocol agreements

[1:56:05] Trustee Smith (probable): what are some understanding

[1:56:08] Trustee Smith (probable): how do they work together these are all tools

[1:56:10] Trustee Smith (probable): that

[1:56:10] Voice 8: we need to

[1:56:13] Voice 8: understand and grasp

[1:56:14] Voice 8: quickly so

[1:56:15] Trustee Smith (probable): this is what

[1:56:16] Trustee Smith (probable): the Isak Olam Foundation

[1:56:18] Trustee Smith (probable): who's Eli Ence's foundation

[1:56:20] Trustee Smith (probable): he lives in Victoria he's new child

[1:56:22] Trustee Smith (probable): and it's all he

[1:56:24] Trustee Smith (probable): he was one of the leads in that

[1:56:26] Trustee Smith (probable): we rise together document which is all about

[1:56:28] Trustee Smith (probable): out ipcas on how we can at the federal level and um he's just so engaging anyways it's such a great

[1:56:38] Voice 6: person yeah yeah

[1:56:39] Trustee Smith (probable): i don't think though i'm halfway to midterm i think we have or six meetings a year

[1:56:44] Trustee Smith (probable): by 12 meetings i i think i think um toby's idea that it would be maybe we could get someone like

[1:56:51] Trustee Smith (probable): that or i would think him just because he lives in our area yeah

[1:56:55] Trustee Smith (probable): um if he would he has like seven

[1:56:57] Trustee Smith (probable): staff now like he's as many

[1:56:59] Trustee Smith (probable): staff as i was this is great and all young amazing people i can't

[1:57:03] Trustee Smith (probable): believe it um to maybe do like a part of it we have a retreat i like that idea a lot toby like

[1:57:10] Trustee Smith (probable): to do part of a retreat bring him in and um and then i would think even if it's a board retreat

[1:57:17] Trustee Smith (probable): that would be something to bring the staff into too because he just has so many ideas what it

[1:57:22] Trustee Smith (probable): means what it doesn't mean you know um i don't know but i just think we're lucky to have a

[1:57:29] Trustee Smith (probable): resource like that so close by which is unusual but they actually have now um created a sort of

[1:57:38] Trustee Smith (probable): facility to do retreats on

[1:57:39] Voice 6: this issue i

[1:57:40] Trustee Smith (probable): noticed that yeah so i don't know it's ready yet but he's

[1:57:43] Trustee Smith (probable): sort of encouraging people to no i'm in

[1:57:45] Trustee Smith (probable): claypot you can book retreats yeah um and and also to

[1:57:49] Trustee Smith (probable): note that this is you know the federal government and provincial government is just pouring money

[1:57:54] Trustee Smith (probable): into indigenous protected areas so if we're not understanding what we can and cannot do

[1:58:01] Trustee Smith (probable): that there i understand there are maybe legal uh implications when land is donated with an

[1:58:07] Trustee Smith (probable): ecological gift and so what

[1:58:08] Trustee Smith (probable): are the implications of that i would like to understand as a board

[1:58:11] Trustee Smith (probable): member so that i'm not talking out of turn if i speak with somebody and say oh yeah we

[1:58:17] Trustee Smith (probable): we'd love to get you know talk about returning land to your nation but it's there i i need to

[1:58:23] Trustee Smith (probable): understand the boundaries um so i think that some education is necessary this is the future it's

[1:58:30] Trustee Smith (probable): inevitable it's here now so let's put some money into training and explore some options for how

[1:58:37] Trustee Smith (probable): how do we get a better understanding of of this area of conservation

[1:58:44] Voice 8: In preparation for something like that, would the board like to request a briefing about

[1:58:49] Voice 8: disposition of land so that you can understand the steps that would need to happen in order

[1:58:53] Voice 8: for us to provide land back?

[1:58:56] Voice 8: Is that a helpful thing that in advance of something like that you would like to add?

[1:58:59] Voice 8: That's what I'm hearing.

[1:59:00] Voice 8: That's one piece of your puzzle.

[1:59:03] Voice 8: So we could work with the province around producing a briefing for you

[1:59:06] Voice 8: around what that

[1:59:07] Voice 8: looks like.

[1:59:08] Voice 8: So you could understand, you know, the considerations that we have around ecological gift and tax

[1:59:12] Voice 8: or seating around if it was donated through a will what we're bound by through trust law

[1:59:17] Voice 1: or if

[1:59:18] Voice 8: it's you know has a conservation covenant on it what you know all of those considerations

[1:59:22] Voice 8: that staff would have to work through and then what the ministerial approval and consideration

[1:59:27] Voice 8: process would look like would that that would then be helpful to you as we look at our as if

[1:59:31] Voice 8: any request was to come in from a nation we could spell out for you what that would look like in

[1:59:35] Voice 8: terms of the staff response to such a request yeah

[1:59:38] Trustee Smith (probable): i would find that super useful not just

[1:59:42] Voice 8: so that

[1:59:42] Trustee Smith (probable): seems like a big piece of work

[1:59:44] Voice 8: like who's going to do that well that that is it

[1:59:46] Voice 8: so if you've just received your work plans it would have to be sequenced within that existing

[1:59:50] Voice 8: body of work but it is something as you look to a retreat in the future it might be something

[1:59:55] Voice 8: that's produced as a background piece to inform your conversation because one of the things i've

[1:59:59] Voice 8: noticed with the board

[2:00:00] Voice 8: it stays at this level but of course staff are operating at the operational level and can you

[2:00:03] Voice 8: know there's those practical considerations that might be useful to a board discussion

[2:00:08] Voice 8: so but of course you have a new manager a very full work program already so i can see i can see

[2:00:13] Voice 8: the smile here but i would just think that might be something that as you undertake these conversations

[2:00:17] Voice 8: for you to have an awareness of what the details are and we're talking years and years the

[2:00:23] Voice 8: ministerial decision that this would not

[2:00:24] Voice 8: be undertaken yeah yeah

[2:00:26] Trustee Smith (probable): but would the province not do something like

[2:00:30] Trustee Smith (probable): I was just thinking like has would the province write something like that for us?

[2:00:34] Trustee Smith (probable): Have they done that for other organizations? Like they must have an idea of what they mean by

[2:00:40] Trustee Smith (probable): probably not but you never know. But just thinking about that because we wouldn't be the only ones

[2:00:45] Trustee Smith (probable): like even the Galliano Conservancy's small one island we're actually wondering about this you

[2:00:51] Trustee Smith (probable): know and I know the Salt Spring Islands Conservancy they're also wondering about this and so probably

[2:00:56] Trustee Smith (probable): the other ones are too yeah well what

[2:00:57] Voice 8: if certainly we could ask provincial staff if they'd be willing

[2:01:00] Trustee Smith (probable): to write such

[2:01:00] Voice 8: a thing i suspect they'll bounce it back our way um but what i would say is you're

[2:01:03] Voice 8: unique right your legislation is unique yeah the powers and constraints of the board are unique

[2:01:08] Voice 8: and ministerial approval is unique so much as other non-profits are looking at

[2:01:12] Voice 8: this your

[2:01:14] Voice 8: circumstances are

[2:01:15] Trustee Smith (probable): different it's very different well in our budget we we've talked about professional

[2:01:20] Trustee Smith (probable): services, $8,000 for contracted First Nations liaison advisor. We've bumped up legal from

[2:01:26] Trustee Smith (probable): $22,000 to $30,000. Can we not hire a contract technical advisor to write that? I don't want

[2:01:36] Trustee Smith (probable): to

[2:01:36] Voice 8: add to the work program, but it's on something like that. I suggest the management of the

[2:01:42] Voice 8: contract would be more challenging than actual just doing of it. Do you think so? Do you agree

[2:01:47] Voice 8: back here? I do, quite often. Just a

[2:01:51] Voice 6: question. We are unique in our governance and perhaps our

[2:01:59] Voice 6: modes of operation, but it is the province that is reminding us, you know, the work that we need

[2:02:05] Voice 6: to do for reconciliation. So how can the province not already have that information to share?

[2:02:13] Voice 6: in some so what i'm thinking of is rather than a board retreat do this this seems more like

[2:02:20] Voice 6: we schedule a special meeting

[2:02:23] Voice 1: to

[2:02:24] Voice 6: not a retreat but a special meeting for staff and and our board

[2:02:29] Voice 1: to

[2:02:30] Voice 6: to listen to any expert at the provincial level hoping that that would be first nations

[2:02:37] Voice 6: you know advisors at the provincial um to to talk about this because they must have they must have

[2:02:47] Voice 6: expertise i do

[2:02:49] Trustee Smith (probable): know i'll just um so i sat and because of something else i'm doing i talked to

[2:02:55] Trustee Smith (probable): this person who's in charge of writing up all the agreements for these ipcas on the great bear seat

[2:03:00] Trustee Smith (probable): yeah and uh she although she's a civil servant this is a special assignment for her to make

[2:03:07] Trustee Smith (probable): make that happen and what it took to make that happen i'm 100 sure she would because these are

[2:03:16] Trustee Smith (probable): this is an ipca

[2:03:17] Voice 1: that

[2:03:18] Trustee Smith (probable): but it's but again as claire said it's not specific to us but it does talk

[2:03:23] Trustee Smith (probable): about what kind of first nations agreements have to be had but that's just one aspect what my

[2:03:30] Trustee Smith (probable): thinking is that claire's right we do need a briefing like that i can't see why that can't be

[2:03:36] Trustee Smith (probable): i think it it can't be done by staff specifically well you're saying you could manage the contract

[2:03:42] Trustee Smith (probable): and i kind of get that too actually but um okay but um i know like it would be a learning for

[2:03:50] Trustee Smith (probable): everybody so like even though personally i'd love to have staff do it because i like to have that

[2:03:55] Trustee Smith (probable): learning internal like it's so helpful to have a learning internal yeah but it would be so much to

[2:04:00] Trustee Smith (probable): learn so i don't know what like we i think it would be so helpful for us i think we need this

[2:04:06] Trustee Smith (probable): in our back pocket pocket is where it's going anyways so i don't know how to make it happen

[2:04:11] Trustee Smith (probable): because if you can't happen by a contract but maybe a first draft of it could happen by a

[2:04:18] Trustee Smith (probable): contract like it wouldn't have to be i don't know where do we need to

[2:04:21] Trustee Smith (probable): i could

[2:04:23] Voice 8: i mean i'd be produced this for if you would like to have it happen i can probably

[2:04:26] Voice 8: produce this for you with my colleagues at the profits um so

[2:04:29] Voice 8: it's yeah so i mean it's just it's

[2:04:31] Voice 8: just sequencing within the other priorities but if i'm saying if the board wished to request this

[2:04:35] Voice 8: it can be added to your follow-up action list and produced as resources permit you know within the

[2:04:40] Voice 8: balancing of other available work and um no holidays from there no and

[2:04:46] Voice 8: what i would say

[2:04:46] Voice 8: it fits into the broader learn you know we can provide that as a piece of your learning about

[2:04:50] Voice 8: indigenous protected conserved areas as

[2:04:52] Voice 8: we undertake a five-year plan engagement which

[2:04:54] Voice 8: you'll see here we're proposing to set up initial meetings starting october november december

[2:04:58] Voice 8: working with nations through the spring if a nation happens to be working on developing

[2:05:03] Voice 8: in an Indigenous protected and conserved area

[2:05:05] Voice 8: that might be within the Atlas Trust area.

[2:05:07] Voice 8: That will likely emerge as part of our conversation

[2:05:09] Voice 1: with that nation.

[2:05:10] Voice 8: And then that can be brought to the board's attention.

[2:05:15] Voice 8: That's a sequence I would see happening.

[2:05:16] Voice 8: And while that's going on next year,

[2:05:18] Voice 8: the board can be learning about what they are,

[2:05:21] Voice 8: how nations intend to use them.

[2:05:23] Voice 8: And we will learn on a specific basis

[2:05:25] Voice 8: whether any particular nation that we work with

[2:05:27] Voice 8: has something in the works or has a concept for one.

[2:05:30] Voice 8: And

[2:05:31] Trustee Smith (probable): do you think that the Trust Council would be interested in this briefing as well?

[2:05:36] Trustee Smith (probable): I think

[2:05:36] Trustee Smith (probable): it's specific to the board at this point.

[2:05:40] Trustee Smith (probable): Trust Council trustees are asking because every single one of them in our trust area,

[2:05:45] Trustee Smith (probable): we're encountering these issues of how do we honor, respect, and consider land in a different way.

[2:05:53] Trustee Smith (probable): It is part of the conversation.

[2:05:55] Voice 8: We don't have those tools.

[2:05:57] Voice 8: What I would say is a specific briefing about the mechanics would likely come to the board,

[2:06:00] Voice 8: but it certainly could be reported to trust council that

[2:06:02] Voice 8: the board is looking at this and

[2:06:04] Voice 8: then if they'd like to look at an agenda they could see the specifics there i don't think we'd

[2:06:07] Voice 8: provide such a such a similar level of detail to council is my instinct so

[2:06:12] Trustee Smith (probable): should we have a motion

[2:06:13] Trustee Smith (probable): to make that happen does anybody i just wanted

[2:06:17] Voice 8: to add that

[2:06:18] Trustee Smith (probable): i think about having like a provincial

[2:06:21] Trustee Smith (probable): representative about that i think if we went to the province and asked them how do we do this

[2:06:25] Trustee Smith (probable): they don't know either right i think we're all sort of figuring it out that we're having these

[2:06:30] Trustee Smith (probable): conversations and we're moving pieces together i think i i think i heard you say one time like

[2:06:35] Trustee Smith (probable): the only

[2:06:36] Voice 4: way like we have these uh statutory authorities we have our reconciliation goals

[2:06:41] Voice 4: or we're doing this right but you if you want

[2:06:44] Voice 4: to push the

[2:06:44] Trustee Smith (probable): statutory uh authority up you got to

[2:06:47] Trustee Smith (probable): challenge the law and i from you you might even have to break it so is that that's is that where

[2:06:54] Trustee Smith (probable): we i think that's where we are so i think by including the province and at this point to come

[2:06:58] Trustee Smith (probable): and give us a another speech it would be inspirational would be wonderful but i don't

[2:07:03] Trustee Smith (probable): think it would actually satisfy the questions that we're looking at yeah um maybe claire you

[2:07:09] Trustee Smith (probable): articulated that so well could you propose a um

[2:07:13] Voice 8: a motion could be something along the lines of that

[2:07:16] Voice 8: the board requests staff to provide a briefing on the steps required to assess a disposition of

[2:07:23] Voice 8: property or an interest in land or something like that or yeah disposition a disposition of land or

[2:07:31] Voice 8: an interest in land do

[2:07:34] Trustee Smith (probable): we need steps required or just a briefing on disposition or transfer of

[2:07:41] Trustee Smith (probable): lands to nations in the trust area with the legal implications of ecological gifts wills and trusts

[2:07:48] Trustee Smith (probable): and how it works for the Covenants and the Azure Reserves.

[2:07:54] Trustee Smith (probable): Wait.

[2:07:56] Trustee Smith (probable): But the one that I got first, and I think I didn't get it all.

[2:07:59] Trustee Smith (probable): The ITC Board requests staff to provide a briefing,

[2:08:11] Trustee Smith (probable): not on the steps.

[2:08:13] Trustee Smith (probable): What did you say?

[2:08:14] Trustee Smith (probable): Just on disposition on land.

[2:08:17] Trustee Smith (probable): On disposition of land to First Nations in the trust area.

[2:08:21] Trustee Smith (probable): does that can that be up somewhere i can't remember

[2:08:25] Trustee Smith (probable): oh okay michaela

[2:08:27] Voice 8: if you could please

[2:08:28] Voice 8: stop sharing screen then um or then we'll be able to share this one to the screen

[2:08:35] Trustee Smith (probable): but it isn't just about disposition of land because we want to be briefing on like what

[2:08:43] Trustee Smith (probable): are our obligations just just about disposition of land because what about co-managing like that's

[2:08:49] Trustee Smith (probable): not disposition of land exactly and that's a separate thing that i think is about external

[2:08:54] Trustee Smith (probable): bringing in external educators to talk about different ways that land is managed that may

[2:09:02] Trustee Smith (probable): not be about transfer of land ownership but there's an agreement of certain how programs are

[2:09:08] Trustee Smith (probable): run or how land is accessed or the names that we call it um and i

[2:09:14] Trustee Smith (probable): think that's more an outside

[2:09:16] Trustee Smith (probable): educator disposition and management aren't

[2:09:21] Voice 2: we already doing that with that island up

[2:09:25] Voice 2: north of here i thought i thought we already had one of those co-management things on an island

[2:09:32] Voice 2: before

[2:09:33] Voice 8: no at this point staff's request would be that you keep this motion just to disposition

[2:09:37] Voice 8: co-management and joint management are much broader bigger topics that could be a much

[2:09:42] Voice 8: bigger request. I

[2:09:43] Trustee Smith (probable): should say to First Nations, and I want to ask people, Eli and said this at the

[2:09:48] Trustee Smith (probable): meeting, is that please call them First Nations, not nations. It was really driving him crazy when

[2:09:54] Trustee Smith (probable): we shortened it to nations because they're First Nations.

[2:09:57] Voice 8: In this circumstance, I would actually

[2:09:59] Voice 8: encourage you to change it to Indigenous Governing Bodies because we've got entities such as the

[2:10:04] Voice 8: Misainich Leadership Council, Land Trust, like there's, you know, it could be broader than just

[2:10:09] Voice 8: of First Nation as a legal entity. Okay, yeah, that'd be good. Indigenous governing bodies,

[2:10:16] Voice 8: because their land might be held in a variety of different ways, and I would suggest in some cases

[2:10:20] Voice 8: it might be held by a corporation, right? Like nations might request it. There's some of the

[2:10:24] Voice 8: things that need to be looked into. Yeah, I like that. And with regard to the management piece,

[2:10:30] Voice 8: I will just let you know the Conservancy is already doing good work, right? We've had

[2:10:33] Voice 8: Connecticut youth out helping with trail building, we've gotten Squamish youth helping with ENA

[2:10:37] Voice 8: testing of frogs um we were working very closely with not so much tribal council around bringing

[2:10:43] Voice 8: in for other more northern properties there's good work already happening at the request of

[2:10:48] Voice 8: the nation so again we're sort of letting the nations tell us what did it what role they would

[2:10:53] Voice 8: like to have at this point if

[2:10:55] Voice 4: i may just add on to that that also goes to building a relationship

[2:11:01] Voice 4: and building back trust before jumping to everything we want to do.

[2:11:09] Voice 4: We sometimes need to do those other things first.

[2:11:13] Trustee Smith (probable): Okay, so is

[2:11:14] Trustee Smith (probable): that the motion?

[2:11:16] Trustee Smith (probable): Does anybody want to, before we actually read it, does that work?

[2:11:20] Trustee Smith (probable): I believe it's written.

[2:11:22] Trustee Smith (probable): I would probably clarify it in disposition of land and trust area

[2:11:26] Trustee Smith (probable): or disposition of lands that help a conservancy.

[2:11:29] Trustee Smith (probable): was it um uh no i think it's a sufficient argument we can solve it okay yeah okay

[2:11:35] Voice 6: i move that the island's just conservancy board request staff to provide a briefing

[2:11:41] Voice 6: on disposition of land to indigenous governing bodies

[2:11:48] Trustee Smith (probable): who's that in the bottom of us trustee elliot you're gonna get in there i think this is gonna

[2:11:55] Trustee Smith (probable): anybody in favor oh anybody yes to solve us past unanimous carry nice okay that was that was a good

[2:12:05] Trustee Smith (probable): idea thanks a lot okay so so now we have to go back i'd like to go back to yes i understand

[2:12:11] Trustee Smith (probable): there's good work being done but is it communicative you all understood do we like

[2:12:18] Trustee Smith (probable): there's so many different nations to be engaged with i don't want that just held in two people's

[2:12:24] Trustee Smith (probable): heads as we do the engagements right and there has to be some ownership of the board with where are

[2:12:30] Trustee Smith (probable): we going and that's where I want to see the alignment where we're not worried that things

[2:12:36] Trustee Smith (probable): are being left off the table but we've got a synergy in where we're moving together so I would

[2:12:42] Trustee Smith (probable): like to add some kind of exploration of a workshop or a training on different management agreements

[2:12:52] Trustee Smith (probable): agreements and ipcas and potential um their potential uses in in our work i mean i think

[2:13:01] Voice 1: so on to this

[2:13:01] Trustee Smith (probable): engagement process is that

[2:13:03] Voice 6: what you want to ask

[2:13:04] Trustee Smith (probable): so yeah so it's it's like as we're able

[2:13:07] Trustee Smith (probable): we can all explore options as to is it a retreat is it a video series a special meeting um bringing

[2:13:16] Trustee Smith (probable): mean a facilitator or advisor um we're just building capacity right now and and i think

[2:13:26] Trustee Smith (probable): that's continuous learning is part of the work of that we do for trustees of trust council we

[2:13:32] Trustee Smith (probable): don't have a lot of that for the conservancy so this would be a continuous learning project

[2:13:37] Trustee Smith (probable): so should it be second another line in there carolyn what do you think how would that if i

[2:13:44] Voice 4: would suggest oh in here it

[2:13:46] Trustee Smith (probable): doesn't need to be it's not an engagement piece it's

[2:13:48] Voice 4: broader than

[2:13:50] Voice 4: just the five-year it's

[2:13:51] Trustee Smith (probable): under the budget thing but

[2:13:53] Trustee Smith (probable): it's back to the budget yeah

[2:13:54] Voice 4: back to the budget

[2:13:54] Voice 4: yeah i saw

[2:13:55] Voice 4: it as a separate yeah resolution like you just named for the briefing yeah about land

[2:14:00] Voice 4: disposition yeah yeah

[2:14:01] Voice 4: requesting so

[2:14:03] Trustee Smith (probable): we

[2:14:04] Voice 4: go back to the line i

[2:14:06] Trustee Smith (probable): would request that 2500 uh be added to

[2:14:12] Trustee Smith (probable): the training. Board training. We add it to the budget for training. Do we get a motion

[2:14:26] Trustee Smith (probable): for that or for training? It would just be one of the, like if we approve the budget

[2:14:31] Trustee Smith (probable): with amendments and the amendment would be, that would be one of the amendments. So let's

[2:14:36] Trustee Smith (probable): keep that in our parking thing that we have for the budget. So you want an amendment to

[2:14:43] Trustee Smith (probable): the budget to include yeah um well i'm just

[2:15:07] Trustee Smith (probable): saying we have um we have staff training conferences

[2:15:10] Trustee Smith (probable): board training conferences and we want specific training around i just add to the budget because

[2:15:17] Trustee Smith (probable): i believe that the budget was increased because there was two specific conferences that we wanted

[2:15:22] Trustee Smith (probable): to go to so

[2:15:23] Voice 4: that's staff training and conferences further up there's a board training and conferences

[2:15:28] Voice 4: that's sixteen

[2:15:28] Voice 4: hundred dollars and that's when we were discussing it earlier the thought was to

[2:15:33] Voice 4: increase from sixteen hundred dollars to add additional funds for retreat or training or

[2:15:38] Voice 4: workshop whatever works the best okay so

[2:15:42] Trustee Smith (probable): make that a total of three thousand perhaps is that enough

[2:15:46] Trustee Smith (probable): it's so hard to know it is

[2:15:48] Trustee Smith (probable): but it could be a consultant fee it could be a half day retreat

[2:15:51] Trustee Smith (probable): it could be yeah we could put it at three thousand and if it costs more or less okay those are small

[2:15:57] Trustee Smith (probable): amounts of money that we can adjust so you're just asking to amend the budget

[2:16:03] Trustee Smith (probable): for 3,000 for that yeah or training sure when we get back to that

[2:16:08] Voice 1: okay

[2:16:10] Trustee Smith (probable): so can we

[2:16:13] Trustee Smith (probable): get back to the budget now yeah that wasn't an approved I don't think that's

[2:16:20] Trustee Smith (probable): just an I can burn it was just a reason she wasn't an approval but you you

[2:16:25] Voice 4: captured all the discussion issue the only last point I'll make is that it's

[2:16:31] Voice 4: ambitious.

[2:16:32] Voice 6: From a

[2:16:33] Voice 4: timing perspective, working with the number of First Nations that we have,

[2:16:38] Voice 4: and not knowing at this stage how they want to be involved in development of the plan itself.

[2:16:49] Voice 4: I'm

[2:16:50] Trustee Smith (probable): worried about that as well, but I actually think this is something that we have to do,

[2:16:55] Trustee Smith (probable): a request to do something that is ambitious and you know i'm i'm certainly yes yeah and my

[2:17:02] Trustee Smith (probable): communication brain so that is my background is like how do we how do we make the um topic

[2:17:08] Trustee Smith (probable): relevant and how do we reach our audience and we've talked about i mean letters and how overwhelming

[2:17:13] Voice 1: it

[2:17:14] Trustee Smith (probable): is i've always had in the back of my mind that if we had a communication piece it could sit on

[2:17:18] Trustee Smith (probable): YouTube, and it's a, you know, three-minute video of the Conservancies asking fundamental questions

[2:17:25] Trustee Smith (probable): about how do we protect and conserve land for the next 50 years, you know, but it's targeted at

[2:17:33] Trustee Smith (probable): Indigenous companies' bodies, and that is a way to open the dialogue, but not broad enough that

[2:17:45] Trustee Smith (probable): we're asking the questions and piquing some interest letters and emails to follow us

[2:17:51] Trustee Smith (probable): i love that but that is it is ambitious and the time is um reading videos is tough but

[2:18:01] Trustee Smith (probable): i i don't know if that might be significant let's

[2:18:08] Voice 4: look at the communication strategy

[2:18:10] Voice 4: well

[2:18:11] Trustee Smith (probable): it could fit in there i mean if we've got vlogs and videos and everything there it's also

[2:18:16] Trustee Smith (probable): like incredibly it could

[2:18:19] Trustee Smith (probable): be a big part of that is

[2:18:20] Voice 6: that what you would call an educational webinar

[2:18:22] Voice 6: or something different no

[2:18:25] Trustee Smith (probable): it's more like a um a video teaser a teaser it's it really is a teaser

[2:18:31] Trustee Smith (probable): of of you're asking a question really and piquing the interest and then driving people to

[2:18:38] Trustee Smith (probable): you know please contact us um we've got letters coming out in a five minute not even three or

[2:18:45] Trustee Smith (probable): Or even having a discussion online amongst themselves about it, which we follow.

[2:18:48] Trustee Smith (probable): I'd love to have a table.

[2:18:51] Trustee Smith (probable): That's ambitious.

[2:18:52] Trustee Smith (probable): So I'm going to part of that.

[2:18:53] Trustee Smith (probable): It's just, if this doesn't net any, like many responses, let's reevaluate in September and see if we need to come up with a date.

[2:19:06] Trustee Smith (probable): So we want, I guess we want this to come back to us just as a summary of how it's going.

[2:19:12] Trustee Smith (probable): But we want to keep abreast of how it's going.

[2:19:15] Trustee Smith (probable): i think absolutely cool okay all right um so can we go back to the budget sure decision we're

[2:19:20] Trustee Smith (probable): actually timing wise i think we're doing um so there's a motion there to um to accept the budget

[2:19:29] Trustee Smith (probable): but we've amended it so we would just add as amended that motion and did we already know so

[2:19:36] Trustee Smith (probable): So the board training budget line item be amended to $3,000 to allow for training on

[2:19:49] Trustee Smith (probable): MTCAs and management agreements.

[2:19:58] Voice 6: Yes, to see.

[2:20:00] Trustee Smith (probable): So

[2:20:00] Voice 6: I have a question.

[2:20:01] Voice 6: Were we also not going to put some money aside for a board retreat?

[2:20:05] Voice 6: Yes,

[2:20:06] Trustee Smith (probable): I think you need to.

[2:20:07] Trustee Smith (probable): So are we using all the board retreat money for this?

[2:20:10] Trustee Smith (probable): because that's this is part of it but we need a board retreat for other reasons we have to have

[2:20:15] Trustee Smith (probable): a really much better understanding of what boards do what staff does where the liaison is between

[2:20:21] Trustee Smith (probable): the two um how we work together like i you know

[2:20:25] Trustee Smith (probable): as i said earlier i've talked to so many people

[2:20:28] Trustee Smith (probable): now who manage boards and i realize that there's just a lot that we we don't know we don't do

[2:20:34] Trustee Smith (probable): i don't want to say right but we could do uh better yeah i i have trouble um advocating for

[2:20:43] Trustee Smith (probable): a board retreat uh council it doesn't seem like an operational necessity and we have had to fight

[2:20:49] Trustee Smith (probable): for every single okay uh dollar so i need a strong justification for why see same thing 100

[2:20:56] Trustee Smith (probable): yeah i don't see how it would but it comes to

[2:21:00] Voice 8: like trimming pieces of the budget that's

[2:21:02] Voice 8: that's that's going to come out

[2:21:03] Voice 9: it

[2:21:04] Voice 8: just shows to have

[2:21:05] Voice 8: a training session with an indigenous leader

[2:21:07] Voice 8: or someone to come in and talk to you about ipcas it could be that that would be the morning event

[2:21:10] Voice 8: and then you use the venue that you've booked yes the travel expense

[2:21:13] Voice 8: you've already had then

[2:21:14] Voice 8: use your afternoon yeah for more discussions you might be able to you know it doesn't have

[2:21:18] Voice 8: a million years of specific

[2:21:20] Trustee Smith (probable): treat yeah okay yeah don't call it agree okay so training

[2:21:26] Trustee Smith (probable): Who's managing the things that go up on the screen?

[2:21:28] Trustee Smith (probable): Michaela.

[2:21:29] Trustee Smith (probable): Hey, Michaela.

[2:21:31] Trustee Smith (probable): Maybe you can put that motion up there for us to see, the budget motion.

[2:21:34] Voice 8: Okay.

[2:21:35] Voice 8: So if Michaela could please unshare.

[2:21:36] Voice 8: Oh, which motion were you looking for?

[2:21:38] Voice 8: The budget motion?

[2:21:39] Voice 8: Okay, sorry.

[2:21:40] Voice 8: So I move that

[2:21:42] Trustee Smith (probable): the board-

[2:21:42] Trustee Smith (probable): Michaela.

[2:21:43] Trustee Smith (probable): Budget.

[2:21:44] Trustee Smith (probable): Page 61.

[2:21:45] Voice 4: Page 62.

[2:21:48] Trustee Smith (probable): That's in

[2:21:48] Trustee Smith (probable): several places actually.

[2:21:50] Trustee Smith (probable): so the line item on board training and conferences that board training and conferences budget be

[2:21:58] Trustee Smith (probable): increased to three thousand dollars to allow for training on ipcas and co-management agreements

[2:22:05] Trustee Smith (probable): so is this a new one then well i think it actually wouldn't be just easier to take this motion and

[2:22:11] Trustee Smith (probable): just amend this motion but we haven't met we haven't approved the budget yet we have to amend

[2:22:15] Trustee Smith (probable): the budget you

[2:22:16] Voice 6: have to amend

[2:22:17] Trustee Smith (probable): the budget that's what I'm

[2:22:18] Voice 6: doing that is

[2:22:18] Trustee Smith (probable): but I have

[2:22:20] Trustee Smith (probable): to you have to amend the budget and then approve the budget as a method no

[2:22:24] Voice 8: alternative

[2:22:25] Trustee Smith (probable): you could consider oh I see

[2:22:29] Voice 8: thank you so in the bullet part you

[2:22:35] Voice 8: could just add add $3,000 to board training and conferences so great are

[2:22:43] Voice 4: we ready still important certification do you want to increase it to $3,000 or

[2:22:49] Voice 4: Or do you want to add $3,000 to the $16,000 that's there?

[2:22:53] Voice 4: Yeah.

[2:22:53] Trustee Smith (probable): Just

[2:22:54] Voice 4: so we know what.

[2:22:55] Trustee Smith (probable): Yeah, so it would be $1,400 for a specific training slash retreat.

[2:23:02] Trustee Smith (probable): We could go.

[2:23:04] Trustee Smith (probable): Can we add $3,000?

[2:23:06] Trustee Smith (probable): Because that $1,600 would go very fast if any board member went to any.

[2:23:10] Trustee Smith (probable): Yeah.

[2:23:11] Trustee Smith (probable): So add $3,000.

[2:23:12] Voice 8: So

[2:23:13] Trustee Smith (probable): $3,600.

[2:23:14] Trustee Smith (probable): No, $4,600.

[2:23:15] Voice 8: Okay.

[2:23:16] Voice 8: It cannot be less.

[2:23:17] Voice 8: So if I might, if you're choosing to add $3,000, it would read that the ITC board approved the budget as presented in the following amendment, and you would just say add $3,000 to board training and conferences line.

[2:23:27] Trustee Smith (probable): Yes, right.

[2:23:28] Trustee Smith (probable): Yeah,

[2:23:29] Voice 8: so then you've got $4,600 in total.

[2:23:31] Trustee Smith (probable): Can someone

[2:23:31] Trustee Smith (probable): capture that online?

[2:23:33] Trustee Smith (probable): Oh, Coraline's typing that.

[2:23:34] Trustee Smith (probable): Oh, she is. Thanks, Coraline.

[2:23:37] Trustee Smith (probable): So I move that the Isles Trust Conservancy Board approve the draft 2025-26 ITC budget as presented with the following amendments.

[2:23:45] Trustee Smith (probable): comments, increase board training and conferences by $4,600.

[2:23:57] Trustee Smith (probable): And direct staff to provide it to the Director of Administrative Services and the Director

[2:24:03] Trustee Smith (probable): of Trust Area Services for inclusion in the Islands Trust Draft 2025-26 budget.

[2:24:12] Voice 6: Okay,

[2:24:12] Trustee Smith (probable): I'm all there. Okay, she's almost there. Just

[2:24:18] Trustee Smith (probable): wait till we so we can see it. Thank you.

[2:24:21] Trustee Smith (probable): Yeah.

[2:24:21] Voice 8: So Michaela, if you could unshare please. And then, and then to 40 to 4600.

[2:24:32] Voice 4: Increase board training and conferences to $46,000.

[2:24:46] Trustee Smith (probable): Okay, it was moved and seconded, but we don't need the rest of it, which is to provide the

[2:25:03] Trustee Smith (probable): Director, blah, blah, blah. I did, yeah, read that out. Oh, I see. Oh, I see.

[2:25:07] Trustee Smith (probable): Okay, so someone's already

[2:25:10] Trustee Smith (probable): read that, is that correct? Yep. And someone's seconded it? Yep. All those in favour? Woo-hoo!

[2:25:15] Trustee Smith (probable): All right,

[2:25:15] Trustee Smith (probable): this casting ends. We're training, it's coming up. Thank you. Okay, so we're doing very well,

[2:25:23] Trustee Smith (probable): it's 1228, and we have like a few, there's no correspondence, there's, is there a public

[2:25:30] Trustee Smith (probable): acquisitions report? I believe they were 75. Yeah, 75. Let's see, what

[2:25:37] Trustee Smith (probable): page is that?

[2:25:39] Trustee Smith (probable): Page 75. What? I just have a little side chatter. Oh, okay. 75. Oh, this is the public, this is,

[2:25:53] Trustee Smith (probable): yeah, it's just, this is really more something that, is there any comments on this? Yes.

[2:26:02] Trustee Smith (probable): any comments on the um it's on page 75 to 76 public acquisitions report

[2:26:10] Trustee Smith (probable): no questions there's not been any progress on the crystal mountain conversations i thought

[2:26:18] Trustee Smith (probable): there was something there's something okay i don't know that's all good he says mom i'm mom

[2:26:30] Trustee Smith (probable): I'm pretending I didn't hear that I don't have

[2:26:32] Trustee Smith (probable): anything yeah I don't have

[2:26:34] Trustee Smith (probable): anything to report on

[2:26:35] Trustee Smith (probable): oh yeah sorry okay um no other comments then there's the NAPTEP covenants uh report um is

[2:26:44] Trustee Smith (probable): there any any questions I didn't notice that ministerial approval had been received for the

[2:26:50] Trustee Smith (probable): covenant already that's quick um neighborhood island maybe I just missed that a month later

[2:27:07] Trustee Smith (probable): Well you wouldn't have, I don't think we got that on our last, oh it says March 20th,

[2:27:12] Trustee Smith (probable): yeah I don't

[2:27:13] Trustee Smith (probable): remember seeing that, maybe it just took a while to know. Oh it may have been right

[2:27:17] Trustee Smith (probable): after the March meeting or something, yeah yeah. Any other questions about that, the NAPTEP report

[2:27:22] Trustee Smith (probable): or something that people want to comment on? And there's also ITC Nature's Reserve with

[2:27:29] Trustee Smith (probable): covenants outstanding so um actually i do have a really quick

[2:27:32] Voice 6: question well because it snapped up

[2:27:36] Voice 6: so after the very last uh line there mortgage holder provided approval and principal for

[2:27:42] Voice 6: priority agreement for the government um what what's the next step after that oops

[2:27:56] Voice 6: I'm sorry, I'm right here, oh, the Coots Naptap, yes, so what's the next step after this mortgage

[2:28:05] Voice 6: holder has provided approval, so we

[2:28:09] Voice 5: are currently just working through the draft of the conservation

[2:28:12] Voice 5: Covenant itself and arranging the baseline ecologic furniture.

[2:28:17] Voice 5: That's been fast.

[2:28:19] Voice 5: Sort of.

[2:28:20] Trustee Smith (probable): Sort of.

[2:28:23] Voice 4: Okay, guys,

[2:28:24] Trustee Smith (probable): we've got to really get going. I'm so sorry.

[2:28:26] Trustee Smith (probable): That's great. I have no questions. It looks great.

[2:28:30] Trustee Smith (probable): Okay, and then the next one is the regular covenants.

[2:28:38] Trustee Smith (probable): there's the nature of the province. Outstand. That's the next thing. Any comments on that?

[2:28:46] Trustee Smith (probable): I think that's the end.

[2:28:56] Trustee Smith (probable): Could have the verbal updates. Do you want to do those after?

[2:28:59] Voice 1: No, I think

[2:29:00] Trustee Smith (probable): you should do them now.

[2:29:02] Trustee Smith (probable): When we finish that, there's no budget report, because we're talking about budget.

[2:29:08] Trustee Smith (probable): And I'm not there yet, sorry.

[2:29:10] Trustee Smith (probable): Executive committee update, that would be Toby.

[2:29:12] Trustee Smith (probable): Yes, so we meet tomorrow, so let me just look at my last meeting notes. There's a pretty

[2:29:23] Trustee Smith (probable): big agenda.

[2:29:25] Trustee Smith (probable): I'm trying to see if there's anything relevant that I didn't think of in

[2:29:35] Trustee Smith (probable): what's been discussed

[2:29:36] Trustee Smith (probable): in the last couple of meetings.

[2:29:39] Trustee Smith (probable): I will say that there's an ongoing conversation about the request to the province for the

[2:29:49] Trustee Smith (probable): review.

[2:29:49] Trustee Smith (probable): There's been advice from Adam Olson as we all heard at Trust Council and I don't really

[2:29:59] Trustee Smith (probable): think I can report.

[2:30:00] Trustee Smith (probable): done anything on executive committee that just isn't anything really well i'm sorry

[2:30:08] Trustee Smith (probable): financial planning committee update is that useless uh toby and i are both on that how

[2:30:14] Trustee Smith (probable): both of you do you

[2:30:14] Voice 6: want to say i don't think we have any we haven't had a meeting we haven't

[2:30:18] Voice 6: had a meeting a month ago and

[2:30:20] Trustee Smith (probable): yeah um trust council was asked to um decide on budget assumptions in

[2:30:31] Trustee Smith (probable): principles so for september no what month are we at oh my gosh in yes so in next september

[2:30:38] Trustee Smith (probable): our trust council meeting our trust council will decide on an agree to some guidelines

[2:30:45] Trustee Smith (probable): to help set the budget so that's um it's a new thing we haven't really set guidelines before

[2:30:55] Trustee Smith (probable): so it should be an interesting conversation but we are starting to see um business cases

[2:31:01] Trustee Smith (probable): has come in earlier from local trust committees and this is sort of in line

[2:31:04] Trustee Smith (probable): with the whole corporate plan which is things more but the strategic we haven't

[2:31:14] Trustee Smith (probable): had a meeting what about the Trust Council update well one thing for sure

[2:31:21] Voice 6: we know that we're actually not able to meet on Gabriela sadly your September we

[2:31:26] Voice 6: we are meeting in Nanaimo instead.

[2:31:28] Trustee Smith (probable): Oh, yeah.

[2:31:30] Trustee Smith (probable): And I'd like to report that I gave a talk

[2:31:32] Trustee Smith (probable): at the last council meeting.

[2:31:34] Trustee Smith (probable): Much appreciated.

[2:31:35] Trustee Smith (probable): Much appreciated.

[2:31:36] Trustee Smith (probable): It was fun.

[2:31:37] Trustee Smith (probable): I got a lot of trustees talking to me afterwards.

[2:31:40] Trustee Smith (probable): A

[2:31:40] Voice 6: lot of trustees

[2:31:41] Trustee Smith (probable): talking to me afterwards.

[2:31:42] Voice 6: Surprising trustees talking to me afterwards.

[2:31:45] Voice 6: I think it's really important actually

[2:31:47] Voice 6: that the Conservancy have a fulsome report

[2:31:49] Voice 6: at every council meeting.

[2:31:52] Voice 6: And I was sorry that you kind of got stuck

[2:31:53] Voice 6: at the end of the day.

[2:31:54] Voice 6: I always am flipping.

[2:31:55] Voice 6: I try and be

[2:31:57] Trustee Smith (probable): funny, but I'm not very funny Christmas time.

[2:32:01] Trustee Smith (probable): It was great to see Charles.

[2:32:03] Trustee Smith (probable): Thank you so much.

[2:32:05] Trustee Smith (probable): And then what about a governance committee update?

[2:32:08] Trustee Smith (probable): Governance committee update.

[2:32:09] Voice 4: Our last meeting

[2:32:09] Voice 8: was July 12th.

[2:32:12] Voice 8: The committee discussed the need for the provincial review,

[2:32:15] Trustee Smith (probable): the island trust mandate, governance and the structure.

[2:32:18] Trustee Smith (probable): We emphasized the importance of allowing the previous terms resolutions.

[2:32:23] Voice 4: conclusions. We believe that that would demonstrate continuity and

[2:32:29] Trustee Smith (probable): seriousness in our efforts.

[2:32:31] Trustee Smith (probable): So we agreed to use the original RFD from June 2022 as our basis for potential updates

[2:32:40] Trustee Smith (probable): as we start dropping to ensure clarity. Key issues that the original RFD

[2:32:47] Voice 4: included was

[2:32:48] Voice 4: was representation by population, reconciliation

[2:32:51] Voice 4: by First Nations,

[2:32:53] Trustee Smith (probable): and other challenges

[2:32:56] Trustee Smith (probable): faced by living in the trusted area.

[2:32:59] Trustee Smith (probable): We stressed the necessity of parental support

[2:33:02] Trustee Smith (probable): for us to address those matters effectively.

[2:33:06] Trustee Smith (probable): A working group was formed to draft the RFD and a letter

[2:33:12] Trustee Smith (probable): for a special meeting in August.

[2:33:14] Trustee Smith (probable): And this group consists of Trustee Harris, Patrick,

[2:33:18] Trustee Smith (probable): Patrick, Bernardo, and Gover on that committee as well.

[2:33:22] Trustee Smith (probable): Looking ahead

[2:33:23] Trustee Smith (probable): at our September 9th meeting, we'll be focusing on the final review and

[2:33:28] Trustee Smith (probable): endorsement of that draft letter, which will be sent to us at the Trust Council in September.

[2:33:35] Trustee Smith (probable): As you may know, my appointment to the Gover's Committee as an ex officio member raised questions

[2:33:41] Trustee Smith (probable): regarding the roles and responsibilities of ex officio board members.

[2:33:46] Trustee Smith (probable): To address these issues, clarity was sought through the requests on RFD at our last

[2:33:52] Trustee Smith (probable): trust council meeting and trust council decided that the ex-official member from the IPC will be

[2:33:58] Trustee Smith (probable): a non-voting member and will not contribute. I look forward to our next meeting. Thank you for

[2:34:05] Trustee Smith (probable): keeping us updated and participating in this hard community. I'm very excited. Yeah, it's very exciting.

[2:34:10] Voice 1: okay

[2:34:11] Trustee Smith (probable): um what about is there anyone from the public on this call hello public let's just turn her

[2:34:19] Trustee Smith (probable): no we do not have any attendees okay well if

[2:34:26] Voice 6: there's anybody on

[2:34:26] Trustee Smith (probable): video it's on video as well

[2:34:28] Trustee Smith (probable): is that correct it

[2:34:29] Voice 6: has been it is being live streamed yeah

[2:34:32] Trustee Smith (probable): so if anybody we're always happy

[2:34:34] Trustee Smith (probable): to have the public listen in on our meetings and anybody's there on video thank you for listening

[2:34:39] Trustee Smith (probable): me in and don't have to take to contact us um in any way with questions because we like it we'd

[2:34:45] Trustee Smith (probable): like it if more public actually came for that and i'm talking to nobody it's interesting i know

[2:34:52] Trustee Smith (probable): people watch your recordings oh do they oh that's good well thanks that's good you're watching the

[2:34:56] Trustee Smith (probable): recording i'm happy about that too uh new business was there any new business we didn't it didn't

[2:35:01] Trustee Smith (probable): the beginning the next meeting is october 1st october 1st and that would be by soon is that

[2:35:08] Trustee Smith (probable): correct yes by zoom okay thanks um and uh now we need to close the meeting so can somebody

[2:35:16] Trustee Smith (probable): read the motion to close me anything else oh yeah thanks yay uh

[2:35:22] Voice 2: i move that the meeting be

[2:35:23] Voice 2: closed to the public in accordance with the community charter part four division three

[2:35:28] Voice 2: section 91e the acquisition disposition or expropriation of land or improvements if the

[2:35:36] Voice 2: board considers that disclosure could reasonably be expected to harm the interests of the islands

[2:35:40] Voice 2: trust conservancy board k negotiations and related discussions respecting the proposed provision of a

[2:35:47] Voice 2: service that are at their preliminary stages and that from the view of the board could reasonably

[2:35:51] be

[2:35:52] Voice 2: expected to harm the interests of the islands trust conservancy if they were held in public and

[2:35:57] Voice 2: that the reporter and staff attend the meeting okay

[2:36:00] Trustee Smith (probable): thank you does anyone second it please

[2:36:02] Trustee Smith (probable): All those in favor?

[2:36:05] Trustee Smith (probable): So this meeting is adjourned.

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 1 of 8 
Regular Meeting Minutes 
July 23, 2024 
Islands Trust Conservancy Board 
          Minutes of a Regular Meeting 
 
Date:  
Location:  
Tuesday, July 23, 2024 
Islands Trust Office Boardroom 
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Risa Smith, Chair 
 Lisa Gauvreau, Vice Chair 
 Charles Kahn, Trustee 
 Susan Yates, Trustee 
 Tobi Elliott, Trustee 
  
Member Regrets: Ken Thomas, Trustee 
  
Staff Present: Clare Frater, Director, Trust Area Services 
 Carolyn Stewart, Acting ITC Manager 
 Corlynn Strachan, Administrative Assistant/Recorder 
 Kathryn Martell, Ecosystem Protection Specialist 
 Micaela Yawney, Communications Specialist (attended electronically) 
 Mike Richards, Strategic Fund Development Specialist (attended 
electronically) 
  
Staff Regrets: Emily McLean, Conservation Technician (Co-op Student) 
 Erica Wheeler, Species at Risk Program Coordinator 
 Jemma Green, Covenant Management and Outreach Specialist  
 Nuala Murphy, Property Management Specialist 
 
1. CALL TO ORDER 
Chair Smith called the meeting to order at 10:04 a.m. Trustee Elliott provided a land 
acknowledgement. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved. 
3. RISE AND REPORT   
Trustee Yates reported on the following item from the May 28, 2024 in camera meeting: 
 The Islands Trust Conservancy Board approved an Opportunity Fund Grant of $8,000 be 
awarded to the Bowen Island Conservancy. 
4. MINUTES/COORDINATION 
4.1 Minutes of Meetings/Resolutions without Meetings  

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 2 of 8 
Regular Meeting Minutes 
July 23, 2024 
4.1.1 Islands Trust Conservancy Minutes of May 28, 2024 
ITC-2024-034 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy minutes of May 28, 2024 be adopted. 
CARRIED 
4.1.2 Islands Trust Conservancy Special Meeting Minutes of June 12, 2024 
ITC-2024-035 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy minutes of June 12, 2024 be adopted. 
CARRIED 
4.1.3 ITC-RWM-2024-002 Schedule of Special Meeting for June 12, 2024 
Received for information. 
4.1.4 ITC-RWM-2024-003 Cancellation of the July 23, 2024 ITC-EC Liaison Meeting 
Received for information. Chair Smith reported she spoke with the Chair of Trust 
Council and determined that since the ITC Board had attended recent Executive 
Committee meetings, there was no need to meet in July. 
4.2 Follow-up Action List 
Received for information. 
5. BUSINESS 
5.1 Items for Approval 
5.1.1 Islands Trust Conservancy Freedom of Information and Protection of Privacy 
Bylaw No. 4 – Request for Decision 
Manager Stewart presented the request for decision, advised this bylaw brings 
the Conservancy in line with the way Freedom of Information and Protection of 
Privacy is done with other entities of the Islands Trust, and updates the fees. 
ITC-2024-036 
It was MOVED and SECONDED, 
that Islands Trust Conservancy Bylaw No. 4, cited as “Freedom of Information 
and Protection of Privacy Bylaw No. 4, 2024”, be read a first time. 
CARRIED 
ITC-2024-037 
It was MOVED and SECONDED, 
that Islands Trust Conservancy Bylaw No. 4, cited as “Freedom of Information 
and Protection of Privacy Bylaw No. 4, 2024”, be read a second time. 
CARRIED 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 3 of 8 
Regular Meeting Minutes 
July 23, 2024 
ITC-2024-038 
It was MOVED and SECONDED, 
that Islands Trust Conservancy Bylaw No. 4, cited as “Freedom of Information 
and Protection of Privacy Bylaw No. 4, 2024”, be read a third time. 
CARRIED 
ITC-2024-039 
It was MOVED and SECONDED, 
that Islands Trust Conservancy Board rescind Islands Trust Conservancy Policies 
3.8 and 3.9 as they are now redundant. 
CARRIED 
5.1.2 ITC Communications and Engagement Strategy – Request for Decision 
Communications Specialist Yawney presented the request for decision. 
Discussion ensued on: 
 Changing landowner to landholder throughout document. 
 Expanding the Heron newsletter to include more content/articles to 
promote Conservancy work. 
 ITC staff reporting to the Board annually on the strategy, possible at the 
May ITC meeting, reporting on previous year’s accomplishments, noting 
budget changes are needed, and seeking Board ideas on potential stories. 
 If ITC can be highlighted/included in Islands Trust Council’s newsletters. 
 Creating a distinction between the Islands Trust and the Islands Trust 
Conservancy and identifying this in the Engagement Strategy. 
 In sections that talk about relationship building, use separate lines for First 
Nations relationship building and for public relationship building. 
 Changing sections that talk about using authentic vulnerable voice – take 
out vulnerable and consider using ‘authentic voice rather than corporate 
voice’. 
 In the audiences section, move #16 First Nations into primary audience and 
use ‘First Nations Peoples’, keep FN/Indigenous Governing Bodies in 
Secondary audience section with other government audiences.  
 Benefits, effectiveness, and staff time to manage the Volunteer Warden’s 
program; Terms of Reference for this volunteer program is needed. 
 Whether or not a strategy for a blog is required. 
 Listing stewardship educational webinars separately on the subscription 
page of the IT website. 
ITC-2024-040 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the 2024-2026 Islands Trust 
Conservancy Communications and Engagement Strategy, as amended. 
CARRIED 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 4 of 8 
Regular Meeting Minutes 
July 23, 2024 
5.1.3 Coastal Douglas‐fir and Associated Ecosystem Conservation Partnership (CDFCP) 
Terms of Reference and Statement of Cooperation Endorsement – Request for 
Decision 
Ecosystem Protection Specialist Martell reported the CDFCP has revamped its 
Terms of Reference and Statement of Cooperation to include First Nations 
prominently in recognition of their rights and responsibilities, and to clarify 
administrative roles. It was noted that the Islands Trust Conservancy has been 
part of the CDFCP essentially since its inception. 
Discussion ensued on support for sharing this with Trust Council, staff time on 
the Steering Committee, and benefits of the conservation partnership. 
ITC-2024-041 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board endorse the Coastal Douglas‐fir and 
Associated Ecosystem Conservation Partnership (CDFCP) revised Terms of 
Reference and Statement of Cooperation and direct the Chair to sign the 
Statement of Cooperation on behalf of the Islands Trust Conservancy. 
CARRIED 
ITC-2024-042 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board continues to endorse the participation 
of staff on the CDFCP steering committee and/or working groups as authorized 
by the Islands Trust Conservancy Manager. 
CARRIED 
5.1.4 ITC 2025/26 Budget Submission – Request for Decision 
Discussion ensued on: 
 Rationale for the budget line item for Land Securement and Conservation 
Planning. 
 Correcting the $ Change column for the ITC Plan First Nations Engagement 
budget line item from $10,000 to $20,000. 
 Adequacy of Islands Trust budget for ongoing relationships with Frist 
Nations. 
 Increasing the Board Training and Conference line by $2,000 for a Board 
training retreat on a local Islands Trust island and possible use of an external 
facilitator. 
 Adding a solid black line between 2024/25 and 2025/26 fiscal years. 
Further discussion and vote was deferred to after item 5.4.3 on engagement.  
The meeting recessed for a break from 11:05 to 11:15 p.m. 
 Increasing the budget for Board training on Indigenous Protected and 
Conserved Areas (IPCAs). 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 5 of 8 
Regular Meeting Minutes 
July 23, 2024 
ITC-2024-043 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the draft 2025/26 ITC Budget  
with the following amendment: 
 Increase the Board training and conferences line to $4,600  
and direct staff to provide it to the Director of Administrative Services and the 
Director of Trust Area Services for inclusion in the Islands Trust draft 2025/26 
budget, as amended. 
CARRIED 
5.2 Items for Discussion/Direction 
5.2.1 Islands Trust Conservancy 2024/25 Work Plan - Briefing 
Manager Stewart advised the 2024/25 Work Plan was not a specific direction of 
the Board but after reviewing the conversation from the May ITC Board meeting 
it seemed something that might be useful. 
Discussion ensued on: 
 Adding “conservation importance” to cultural sacred significance for First 
Nations, (Goal 1 - page 66 of agenda package/page 3 of work plan). 
 Reviewing ITC properties suitable for co-management for Indigenous 
Protected and Conserved Areas (IPCAs). 
 Adding bio cultural values and confidential cultural heritage mapping layers. 
 Engaging with First Nations to have them tell us what they want for these 
properties, custom to each Nation. 
 Low versus high priority of the Property Management Team Lead hiring. 
 Phasing out of TAPIS maps, hiring of GIS Department staff, and replacement 
of applications with CityView. 
 Sidney Island restoration support and that the ITC Board approved the 
Sidney Island Ecological Restoration Management Plan developed by the 
partnership groups. 
 Under communications (Background - page 63) ways of reporting out to the 
public on the ITC 5 year plan and Conservancy work, including the Heron, 
news releases and regular reporting. 
5.2.2 Referral for GB-TUP-2024.2 Burren’s Acres, Gabriola Island (verbal) 
Manager Stewart advised there was not an official referral however that she 
was contact by an Islands Trust Planner regarding the temporary use permit 
application on a property close to a nature reserve. The Planner wanted to 
know if the Conservancy had comments. ITC staff had provided comments in 
previous years and the only concern was that the nature reserve, that is 
adjacent to the temporary use, is not open to the public and the Conservancy 
wanted to ensure that if a temporary use permit was issued, allowing visitors to 
come and stay on the residential property, that they were directed away from 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 6 of 8 
Regular Meeting Minutes 
July 23, 2024 
the nature reserve. Manager Stewart advised she didn’t feel it was necessary to 
address the Board prior to providing comments as similar comments had been 
provided previously. When she checked policy it noted that all referrals should 
come to the ITC Board. 
Discussion ensued clarifying that referrals should be brought to the Board. 
5.2.3 Islands Trust Conservancy 5 Year Plan - Engagement Plan Outline - Briefing 
Manager Stewart presented the briefing, noting the outline provides the Board 
with additional detail about the intended engagement process for development 
of the 2026-2030 Islands Trust Conservancy Plan. 
Discussion ensued on: 
 Appropriate ways to communication with First Nations beyond letters. 
 The amount of correspondence First Nations receive, learning their 
priorities, and importance of follow ups. 
 Director Frater advised Islands Trust/Conservancy will follow the Provincial 
standard, and share lessons learned. 
 Having a Board workshop on Indigenous Protected and Conserved Areas 
and management in protected areas (IPCAs). 
 Needed training on protocol agreements. Director Frater advised that the 
Islands Trust Act does not allow for the Islands Trust Conservancy to 
establish protocol agreements but other Islands Trust entities can, and ITC 
matters can be discussed through that mechanism. 
 Scheduling a special meeting/training retreat for Provincial staff to speak to 
Board on IPCAs. 
ITC-2024-044 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board request staff to provide a briefing on 
disposition of land to Indigenous Governing Bodies. 
CARRIED 
5.3 Correspondence 
There was no correspondence. 
5.4 Updates for Information 
5.4.1 Public Acquisitions Report 
Received for information. 
5.4.2 Public Covenants Report 
Received for information. 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 7 of 8 
Regular Meeting Minutes 
July 23, 2024 
5.4.3 Budget Report 
There was no budget report. 
5.4.4 Executive Committee Update (verbal) 
Trustee Elliott reported that Executive Committee meets tomorrow, July 24, 
2024, and there have been ongoing conversation regarding the request to the 
Province for review of Islands Trust. 
5.4.5 Financial Planning Committee Update (verbal) 
Trustee Elliott reported that Trust Council was asked to decide on budget 
assumptions, principles and guidelines to help set the budget. This will be 
discussed at the upcoming September Trust Council meeting. 
5.4.6 Trust Council Update (verbal) 
Chair Smith reported that she provided a presentation on the work of the 
Conservancy. The next Trust Council meeting is scheduled for September 24-26, 
2024 and the location was changed from Gabriola Island to Nanaimo. 
5.4.7 Governance Committee Update (verbal) 
Trustee Gauvreau reported the last meeting was July 12
th
 and the Committee 
discussed the need for the Provincial review, the Islands Trust mandate, 
governance and structure. The Committee agreed to use the original Request 
for Decision (RFD) document from June 2022 as a basis for the new request 
potential updates. Key issues to be included are: representation by population, 
reconciliation with First Nations, challenges of living in the Trust area, and the 
importance of Provincial support to address these matters. Trustee Gauvreau 
noted that a working group was formed. Looking ahead the Committee will 
focus on the final review and endorsement of a draft request. Trustee Gauvreau 
also advised that Trust Council decided that the ITC ex-officio member will be 
non-voting member. 
6. PUBLIC COMMENTS AND DELGATIONS 
There were no public attendees. 
7. NEW BUSINESS 
There was no new business. 
8. NEXT MEETING 
The next meeting will take place electronically on October 1, 2024 at 10:00 a.m. 
9. CLOSED MEETING 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 8 of 8 
Regular Meeting Minutes 
July 23, 2024 
9.1 Motion to Close the Meeting 
ITC-2024-045 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; (k) negotiations and related 
discussions respecting the proposed provision of a service that are at their preliminary 
stages and that, in the view of the Board, could reasonably be expected to harm the 
interests of the Islands Trust Conservancy if they were held in public; and that the 
recorder and staff attend the meeting. 
CARRIED 
10. ADJOURNMENT 
By general consent the meeting adjourned at 12:34 p.m. 
 
 
_________________________ 
Risa Smith, Chair 
 
Certified Correct: 
 
 
_________________________ 
Corlynn Strachan, Administrative Assistant/Recorder