Salt Spring Island Local Trust Committee special meeting, July 31, 2024

[0:00:21] Voice 5: having trouble with the live stream all right it is working now so we have a live stream uh we are

[0:00:44] Voice 5: recording and uh it's almost 1 30 for the start of the meeting i will uh pass it over to you to

[0:00:49] Voice 5: chair peterson great

[0:00:54] Voice 8: i'll just uh let the minute tick over here and then we'll uh we'll begin

[0:01:12] Voice 8: okay uh welcome everyone to this uh special meeting of the salt spring island local trust

[0:01:21] Voice 8: Trust Committee. I'll call the meeting to order. My name is Tim Peterson. I'm elected on

[0:01:28] Voice 8: Laskete Island, and I'm the chair of the Salt Spring Island Local Trust Committee.

[0:01:32] Voice 8: With me are local trustees, Laura Patrick and Jamie Harris, and together we form the Salt

[0:01:41] Voice 8: Spring Island Local Trust Committee. We're also joined today by Regional Planning Manager,

[0:01:46] Voice 8: Manager Chris Hutton, Legislative Clerk Rob Pingle, Planner Chris Buchan, Recorder Sarah Sugar, and Director of Planning Services, Stéphane Cermak.

[0:02:01] Voice 8: And I'd just like to take a moment to acknowledge that we're meeting across the territories of many Coast Salish peoples,

[0:02:10] Voice 8: and to respect that they have been here since time immemorial.

[0:02:14] Voice 8: And as we are all on our journey of reconciliation, to take time to pause and think about what these lands and waters mean, not only to us as settlers, but to the First Nations who have been here long since before we arrived.

[0:02:33] Voice 8: These beautiful shores.

[0:02:35] Voice 8: So we have an agenda before us, and I'll just check with trustees if there's any amendments proposed to the agenda today.

[0:02:43] Voice 8: not hearing any I'll take it by general consent that we will adopt the agenda as presented

[0:02:51] Voice 8: and to start off on page two of the agenda package we have the staff report on the housing

[0:03:01] Voice 8: accelerator fund grant application and I'll turn it over to uh Planner Buchan are you taking the

[0:03:10] Voice 8: lead on this i

[0:03:12] Voice 4: can i can i can speak to this one um chair peterson okay please go ahead

[0:03:17] Voice 4: um well uh thank you mr chair um so at our last it was july 11th regular ltc uh ltc passed this

[0:03:28] Voice 4: resolution asking us to look into the possibility of submitting an application for the housing

[0:03:33] Voice 4: accelerator fund local trust committee will recall that last summer um salt spring island

[0:03:41] Voice 4: and did submit uh we adopted provisionally a housing action sorry sort of an amalgam of the

[0:03:50] Voice 4: um the recommendations of the housing action planning task force as well as a variety of

[0:03:56] Voice 4: other housing policy documents um and reflecting on our housing needs assessment so um we've since

[0:04:02] Voice 4: followed up with cmhc staff and also discussed this possibility and explore this possibility

[0:04:08] Voice 4: with CRD staff. The conversation with CMHC staff really paints a picture of a fairly significant,

[0:04:16] Voice 4: somewhat more rigorous, and possibly less rewarding grant process this time around.

[0:04:23] Voice 4: Previously, the federal government had budgeted about $4 billion to the CMHC Housing Accelerator

[0:04:29] Voice 4: Fund. Much of that was dispersed. However, there's a remaining $400 million. And our LTC

[0:04:38] Voice 4: not being successful in the first round was invited to submit with the caveats that there

[0:04:43] Voice 4: was a need to revise and consider successful applications. Conversations with CMHC staff

[0:04:53] Voice 4: indicated, and these are staff that are based out of Victoria, that know Islands Trust well,

[0:04:58] Voice 4: that work in the local government and housing spheres. Their statements were really around

[0:05:07] Voice 4: our actions and we're like our math was fairly good like the what we were looking at however

[0:05:15] Voice 4: the direct ties to housing units and the timelines involved in the housing accelerator fund

[0:05:20] Voice 4: and the the timing given sort of the the higher nature and our ability to tie that back to

[0:05:26] Voice 4: units directly was a challenge they also conveyed that this round in the first round they were very

[0:05:34] Voice 4: focused on they were sort of open to innovative ideas um however they've looked since at about

[0:05:40] Voice 4: i think it's 580 somewhere in their uh applications and housing action plans so worth of worth of

[0:05:46] Voice 4: innovative ideas and they've formed some fairly solid opinions around what that so suffice to say

[0:05:53] Voice 4: they know what good looks like um and so the bar has been raised significantly and um so all of

[0:06:03] Voice 4: of that is to say that this is a very challenging, a shorter timeline, a higher bar to meet, and

[0:06:07] Voice 4: looking at the partnership opportunities, the CMHC opportunities, and the project load before

[0:06:15] Voice 4: the Salt Spring office and the sort of place we are in our projects. It requires pumping the brakes

[0:06:22] Voice 4: pretty hard on our present trajectory in order to shift focus and do a really high effort to put

[0:06:30] Voice 4: out this grant application for something that um despite being really well prepared may end up not

[0:06:35] Voice 4: succeeding and um you know they're also very clear that you know by and large most communities did

[0:06:42] Voice 4: not get all of what they asked for in the first round um and the the recommendation if we are

[0:06:48] Voice 4: going to pursue an application this time around is to ask for less and expect even proportionally

[0:06:53] Voice 4: less in this round. So overall, a much more challenging grant program than it was in the

[0:07:00] Voice 4: first round. For that reason, from a perspective of looking at it from our policies and from a

[0:07:08] Voice 4: staffing perspective, it seems that this, unfortunately, the work, fortunately or

[0:07:15] Voice 4: unfortunately, the work that we're doing is going in the direction of where future applications

[0:07:20] Voice 4: would be successful through a grant program like this,

[0:07:23] Voice 4: but at this time,

[0:07:25] Voice 4: it would be a very high cost to submit this application,

[0:07:29] Voice 4: so we don't recommend pursuing it at this time.

[0:07:35] Voice 8: Okay.

[0:07:37] Voice 8: Thank you, trustees.

[0:07:38] Voice 8: Questions, comments?

[0:07:42] Voice 8: Trustee Patrick.

[0:07:45] Trustee Patrick: Oh, thank you, Chris.

[0:07:50] Trustee Patrick: Sorry, I can't say RPM Hutton and all those words.

[0:07:55] Trustee Patrick: Hence it, an order.

[0:07:58] Trustee Patrick: So I think it's important and I'm glad that we did debrief and look at what was pulled together.

[0:08:03] Trustee Patrick: I'm still I'd love to see more details of Bowen's. I have no look at my hands on it.

[0:08:08] Trustee Patrick: And I'd like to see what they did, what they put forward, because I think it's worth seeing what they were thinking, because it might there might still be lessons to be learned in there.

[0:08:19] Trustee Patrick: I guess I did have one question. Do you know, is Main Island going to pursue applying?

[0:08:25] Trustee Patrick: Our

[0:08:26] Voice 4: understanding is that, yeah, Main Island is intending to pursue a grant application.

[0:08:32] Voice 4: Theirs may better align with the overall requirements.

[0:08:37] Voice 4: Additionally, I will remind LTC that all other LTAs are in the small community stream, and their standards are slightly different than ours.

[0:08:49] Voice 4: so we are in the uh just two streams you're either a big city or you're a small town and

[0:08:53] Voice 4: we are unfortunately in the eyes of this program a big city so that's our our sort of field that

[0:08:59] Voice 4: we play in

[0:08:59] Trustee Patrick: oh thank you i understand that um i was fortunate to also speak to someone on the

[0:09:06] Trustee Patrick: inside there in victoria who gave some pretty blunt advice um on our position and it was like

[0:09:12] Trustee Patrick: Like to, we should avoid contorting ourselves to try to meet, you know, granting programs.

[0:09:19] Trustee Patrick: But, you know, the feds threw out an awful lot of money on the table that we felt we had to at least make an attempt at looking at.

[0:09:27] Trustee Patrick: So I can understand it.

[0:09:29] Trustee Patrick: You know, I think it would be nice just to reference the report in the motion so it doesn't sound like we're just abandoning ship.

[0:09:37] Trustee Patrick: And then the other thing I would like to talk more about is kind of as we go into the OCP project with a focus on housing that looking at the terms of reference or the work for the consultant, I think there's an opportunity at the end of that project to not just walk away.

[0:09:58] Trustee Patrick: way there's going to be an awful lot of lessons learned and things pulled together or paths that

[0:10:03] Trustee Patrick: were chosen not to take at this time or something that we we added an additional task to that work

[0:10:11] Trustee Patrick: to on learnings and possible steps forward or gaps or things of that nature so that we end up with a

[0:10:17] Trustee Patrick: a little bit of a of a plan going forward well

[0:10:25] Voice 6: thank you for that trustee patrick

[0:10:26] Voice 8: uh trustee harris did you have anything to add oh

[0:10:29] Voice 6: yeah thank you for the report

[0:10:32] Voice 6: planner hutton it's interesting um you know about the small town big city analogy there it's um

[0:10:42] Voice 6: it's pretty clear this is another glaring reason why the islands trust and crd and it's just uh

[0:10:48] Voice 6: not working for salt spring island anymore another reason why um clearly municipalities

[0:10:54] Voice 6: is what's in order for an island of this size um you know these programs are great and grants you

[0:11:01] Voice 6: You know, we're talking about in the future and and by the future is too late.

[0:11:06] Voice 6: It's already too late. I know so many people personally just in the last month that have been given notice that they have to leave their rental because family is moving in or the place is selling.

[0:11:23] Voice 6: And there's nowhere for these people to go. The rents have gone to such a high here.

[0:11:27] Voice 6: it's it's almost impossible and renting isn't what we need for the workforce here

[0:11:32] Voice 6: regular working folk we need um you know ownership um yeah i'll get to my point i'll get to my point

[0:11:39] Voice 6: thank you yeah you know my myself personally have been given notice and so the reality is for me

[0:11:49] Voice 6: an elected official on salt spring island i'm gonna have to leave and um and move off the

[0:11:56] Voice 6: island and continue my position um as trustee fighting for housing for people so too little

[0:12:03] Voice 6: too late um i think heads need to be hung in shame honestly thank you okay

[0:12:13] Voice 8: so we have um

[0:12:16] Voice 8: have a resolution uh staff recommendation here um trustee patrick i think i see your hand up

[0:12:25] Trustee Patrick: um i i did want to talk about emotion but we could do that when we talk about the terms of reference

[0:12:30] Trustee Patrick: for the consultant to get at it at that time.

[0:12:33] Trustee Patrick: So I just wanted to park that there is something

[0:12:35] Trustee Patrick: we want to revisit in regards to this.

[0:12:38] Trustee Patrick: The only thing I'd like to look for advice from staff

[0:12:45] Trustee Patrick: on if we make this motion, just how can we,

[0:12:48] Trustee Patrick: I just want it to sound more complete,

[0:12:50] Trustee Patrick: just not pursuing this accelerator at this time.

[0:12:53] Trustee Patrick: I think it's due to the advice and the staff report

[0:12:55] Trustee Patrick: or something of this nature.

[0:12:56] Trustee Patrick: So there's a lot in this report that is important

[0:13:01] Trustee Patrick: important and is weighing on our decision today?

[0:13:06] Trustee Patrick: The only

[0:13:07] Trustee Patrick: thing that we're just, yeah, go ahead.

[0:13:09] Voice 4: Well, actually, probably the more, I mean, the simple approach actually is since you

[0:13:15] Voice 4: can't actually resolve to do nothing, it's sort of the default. And in most cases, most,

[0:13:22] Voice 4: and I considered making this recommendation simply that the local trust committee received

[0:13:27] Voice 4: this report for information um that's um that would not simply state that we are not doing

[0:13:34] Voice 4: the housing accelerator fund so um but if you are looking meaning the other way of more words rather

[0:13:40] Voice 4: than fewer um certainly um you know respecting trust council policy 6.2.1 which speaks to the

[0:13:47] Voice 4: number of projects uh local trust committee can have um and the the allocation of of staff

[0:14:00] Voice 4: alternatively you could simply state that it's you know just choosing to focus on current actionable

[0:14:08] Voice 4: housing policy trustee patrick

[0:14:14] Trustee Patrick: okay now i'm going to start sounding like trustee harris um i think

[0:14:20] Trustee Patrick: we have to be careful and i do absolutely agree i mean this is a program it just isn't the right

[0:14:24] Trustee Patrick: fit at this moment i think is the key answer so we either just move and receive this from the

[0:14:28] Trustee Patrick: for information only at this time but you know we do have a very serious issue on this island

[0:14:35] Trustee Patrick: and I think it's just that you know we know that our a path to success is just not there and so

[0:14:44] Trustee Patrick: I don't think we need to put ourselves in pretzels over other reasons so I just move that the

[0:14:49] Trustee Patrick: uh south spring local trust committee receive the um this the july 31st 2024 housing accelerator

[0:15:00] Trustee Patrick: fund grant application staff report for information i'll

[0:15:04] Voice 8: second that moved and seconded

[0:15:07] Voice 8: thank you for that uh any further discussion okay i'll call the question then all those in favor

[0:15:16] Voice 8: in favor and that carries okay so next up um starting on page six we have the update um

[0:15:33] Voice 8: on the ocp lub uh project and i believe this is over to planner

[0:15:40] Voice 3: buckin that's correct uh thank

[0:15:42] Voice 3: you mr chair and good afternoon trustees i'm happy to be here today albeit virtually to present

[0:15:47] Voice 3: updates on the current Salt Spring major projects. As you can see, I'm not Mr. Humans. I recently

[0:15:52] Voice 3: stepped in to take over the project's role amidst his transition to his new role. And while I aim

[0:15:57] Voice 3: to answer all your questions today, if any are presented, please be aware I'm new in this role

[0:16:01] Voice 3: and I may have some gaps in my knowledge on the projects that I just may not be able to immediately

[0:16:05] Voice 3: address. So let's just provide a quick background. In the June regular meeting, staff proposed

[0:16:10] Voice 3: amendments to the OCP LEB update project terms of reference. And we also introduced a draft

[0:16:16] Voice 3: consultant scope of services establishing roughly three to five hours of consultant time per week

[0:16:21] Voice 3: and equivalent to about one eighth of a full-time employee's hours through ltc resolution the

[0:16:28] Voice 3: revised terms of reference was sent to our first nations engagement specialist sue hallett for

[0:16:33] Voice 3: comments with her limited summer availability comments were received last week and are intended

[0:16:38] Voice 3: to be presented for ltc endorsement at the september meeting the draft scope of services

[0:16:43] Voice 3: is, was not endorsed as the LTC recognized office limitations. And they also requested staff to

[0:16:50] Voice 3: explore combining the Ganges Village Planning Project with the OCP LEB project. This is in

[0:16:56] Voice 3: part to some foreseen overlap between the two projects. So this now brings us to today. We

[0:17:02] Voice 3: present a refined draft consultant scope of services with revised language, allowing the

[0:17:07] Voice 3: future consultant to take a more active role. This being reflected in the new proposed consultant's

[0:17:13] Voice 3: budget, which is partially sourced from the Ganges village planning project budget.

[0:17:17] Voice 3: Now we recommend cancelling the standalone Ganges village planning project and reallocating its

[0:17:23] Voice 3: budget to the OCP LEB update project. This will focus on office resources and streamline efforts.

[0:17:29] Voice 3: The OCP LEB project is anticipated to really direct growth within the Ganges village area

[0:17:34] Voice 3: and many elements of the Ganges village planning project will be addressed through this OCP update.

[0:17:40] Voice 3: date. The LTC could revisit a future Ganges Village project once the OCP has gone through

[0:17:46] Voice 3: the policy revisions, if LTC even determines this is needed. Now, this brings us to the revised

[0:17:53] Voice 3: consultant scope of services. This reflects an increased budget to $83,000 per fiscal year,

[0:17:59] Voice 3: allowing for substantial consultant involvement in project engagement, plan development and reviews,

[0:18:05] Voice 3: reviews, and policy development. This increases the anticipated consultant hours from three to

[0:18:11] Voice 3: five per week to roughly eight to ten per week. For both the fiscals, this project is anticipated

[0:18:17] Voice 3: to extend through. For a project of this size and complexity, staff believe this increased

[0:18:22] Voice 3: consultant support amid ongoing staffing difficulties would ensure the project is

[0:18:28] Voice 3: both well supported and remains on track, quite frankly. So a bit about the budget reallocation.

[0:18:35] Voice 3: By merging the Ganges project budget, we ensure increased support for the OCP-LEB project without exceeding the total operational unit's budget.

[0:18:45] Voice 3: Trust Council Policy 6.5.2 supports this approach to a degree, allowing for budget adjustments within the operational unit without exceeding the total projected budget.

[0:18:56] Voice 3: In this policy, the operational unit is defined as the entirety of the Islands Trust Local Planning Services.

[0:19:01] Voice 3: services. This policy also states expenditures over $20,000 must be reported to executive

[0:19:09] Voice 3: committee by the unit manager or director at the next EC meeting. This budget reallocation

[0:19:15] Voice 3: really ensures efficient resource utilization for this fiscal year, and staff believe there

[0:19:20] Voice 3: is rationale to support this combination in budgets. Now, with this in mind, approximately

[0:19:25] Voice 3: 20% of the new combined budget is reserved for expenses such as third-party reviews,

[0:19:30] Voice 3: views, facility rentals, by-law advertising, and contingencies. And while the LTC has flexibility

[0:19:37] Voice 3: to pull from the Ganges project budget for the purposes of this OCP LEB project, the policy does

[0:19:44] Voice 3: state that the executive committee will have some input once this is presented in their next meeting,

[0:19:49] Voice 3: and they can make corrective actions if they're deemed necessary. So while staff believe the

[0:19:55] Voice 3: rationale is present with a combination of projects and the required staffing supports,

[0:19:59] Voice 3: reports, EC's intent does remain unknown at this time. So this really brings us to our next steps,

[0:20:06] Voice 3: and there's four that are really addressed in the report. One, that LTC cancel the Ganges Village

[0:20:12] Voice 3: Planning Project and combine project plans for this fiscal, essentially having this carry over

[0:20:17] Voice 3: to the next fiscal. Two, that LTC endorse the revised OCP LEB project consultant's scope of

[0:20:22] Voice 3: services presented today. Three, that LTC direct staff to proceed with the request for proposals

[0:20:28] Voice 3: for planning consultants for this project and for that LTC direct staff to prepare and present

[0:20:35] Voice 3: the amended project terms of reference and the business case proposal for the next fiscal year

[0:20:40] Voice 3: at the September LTC meeting. And this point really is covered under the June LTC resolution.

[0:20:48] Voice 3: With that all said, does LTC have any questions, comments, or concerns on the material provided

[0:20:53] Voice 3: today?

[0:20:56] Voice 8: Thank you for the introduction to the report, Trustees. Trustee Patrick.

[0:21:06] Trustee Patrick: Well, thanks, Chris. And I know it's always hard to step into a project, but I know that even Leonard Yeomans had to step into, and that's hence why we made project management a key thing.

[0:21:21] Trustee Patrick: Not that we wish you to go, but some of those opportunities arrive on people's laps, and they may or may not be here for the rest of the project.

[0:21:29] Trustee Patrick: and this this needs to start and finish and and and well so that that's the the concern with the

[0:21:38] Trustee Patrick: project management i wanted to start with the first recommendation about canceling ganji's village

[0:21:43] Trustee Patrick: um i i was a bit surprised by the word cancel and um um the point that we were trying to make or i

[0:21:51] Trustee Patrick: was trying to make was that there are aspects of ganji's village is a big huge project and there's

[0:21:56] Trustee Patrick: aspects of ganji's village that is absolutely appropriate to and needs to be done within the

[0:22:03] Trustee Patrick: concept of the overall ocp project and that is you know the housing forms that should be

[0:22:09] Trustee Patrick: concentrated and directed toward ganji's village where what are those boundaries what does that

[0:22:18] Trustee Patrick: boundary mean you know what what boundaries do we even have options for containment boundaries or

[0:22:23] Trustee Patrick: There are other things that planning terms for, and where's the boundary today?

[0:22:28] Trustee Patrick: Is it in the right place and all of that?

[0:22:31] Trustee Patrick: The fact that we have a fractured approach to managing Ganges, where we've got sewer

[0:22:40] Trustee Patrick: run by one organization and water by another, I think it's our job as a planning agency

[0:22:46] Trustee Patrick: to say, you know what, that doesn't make sense.

[0:22:48] Trustee Patrick: You know, that we need to be able to prioritize the services in Ganges, water and sewer and whatever else is necessary, directed to the housing forms that we need.

[0:23:04] Trustee Patrick: So that, you know, we as a planning agency is making that important.

[0:23:08] Trustee Patrick: So that needs to happen.

[0:23:13] Trustee Patrick: So I think that, so it's not canceling Ganges.

[0:23:16] Trustee Patrick: It's about recognizing there's parts of the Ganges project, and it's a big one, is to support the housing that needs to be built into Ganges through this OCP project.

[0:23:30] Trustee Patrick: So I'm looking for assurances that that idea is here, that that's not falling off the table, and that I wouldn't use the word cancel, I would say absorb parts of it into this project.

[0:23:46] Trustee Patrick: And we're basically deferring further work that, you know, the Ganges does need an area plan and all of that down the road.

[0:23:54] Trustee Patrick: But the housing parts of it need to be addressed now.

[0:24:01] Voice 3: Planner Buchan?

[0:24:02] Voice 3: Yeah, thank you. Through the chair to Trustee Patrick, I do appreciate that note.

[0:24:06] Voice 3: And the language around delay, cancel, absorb is something we did really grapple with.

[0:24:12] Voice 3: with. We've landed on cancel, not to take it off the table, but the future Ganges Village

[0:24:18] Voice 3: Plan project is going to be informed by this new OCP policy. It's something that we could

[0:24:24] Voice 3: revisit in the future, but delayed doesn't feel quite right because it's going to hold

[0:24:29] Voice 3: that major project spot. So I think we could bring that back in the future. Now, as for

[0:24:35] Voice 3: resolution wording, I'm not sure. I thought cancel may have been the most simple solution,

[0:24:40] Voice 3: but if there's other recommendations to keep this alive,

[0:24:45] Voice 3: definitely entertain that.

[0:24:52] Voice 8: Okay, thank you for that, Trustee Patrick.

[0:24:55] Voice 8: Oh, Trustee Harris is here.

[0:24:56] Trustee Patrick: No, let Trustee Harris go.

[0:24:58] Voice 6: Go ahead, Trustee Harris.

[0:25:00] Voice 6: Thank you.

[0:25:01] Voice 6: I'm trying to figure out how to work these reactions.

[0:25:03] Voice 6: For some reason, the Zoom format has changed a little bit.

[0:25:07] Voice 6: So I'm trying to take my hand down,

[0:25:10] Voice 6: but anyways, I'm sorry for that.

[0:25:12] Voice 6: So, you know, the wording is fine with me,

[0:25:15] Voice 6: cancel you know honestly um you know you put it well um planner bucking to um you know you you

[0:25:24] Voice 6: know you read for the reasons of to why you chose the word cancel it makes sense at this point um

[0:25:30] Voice 6: and like trustee patrick had mentioned housing is what we need to focus on

[0:25:33] Voice 6: um it's it's clear it's an emergency at this point so i'm happy to hear those words

[0:25:38] Voice 6: um so i have no problem with that word cancel not concerned with optics or anything at this

[0:25:44] Voice 6: point we just have to uh maybe come up uh with some concrete action um to back this up sooner

[0:25:53] Voice 6: than later thank you hey

[0:25:57] Trustee Patrick: trustee patrick

[0:25:58] Voice 6: it's

[0:26:01] Trustee Patrick: not optics that i'm concerned about um it's a village

[0:26:05] Trustee Patrick: that is that is decaying in front of our eyes and housing being one of the things that is missing

[0:26:12] Trustee Patrick: from it um you know so um it is a focal point um of our work uh and an important part of our work

[0:26:23] Trustee Patrick: and an urgent part of our work because we have several projects that are stalled can't get

[0:26:31] Trustee Patrick: moving because there isn't a priority for servicing them uh water and other services

[0:26:38] Trustee Patrick: are going to single family homes

[0:26:41] Trustee Patrick: on the north end of the island,

[0:26:43] Trustee Patrick: enjoying lovely views of the water.

[0:26:47] Trustee Patrick: And we're talking about trying to provide housing

[0:26:49] Trustee Patrick: for the people who need to have housing.

[0:26:52] Trustee Patrick: And that shouldn't be a choice.

[0:26:54] Trustee Patrick: It should be directed.

[0:26:57] Trustee Patrick: So I just think it's important

[0:26:58] Trustee Patrick: that we're not losing the important value

[0:27:04] Trustee Patrick: of working on the housing issues

[0:27:06] Trustee Patrick: that are associated with Ganges.

[0:27:09] Trustee Patrick: plus the entire OCP approach for

[0:27:13] Trustee Patrick: housing.

[0:27:17] Voice 8: And it occurs to me as I was

[0:27:19] Voice 8: listening there, Trustee Patrick, that maybe one way to capture

[0:27:23] Voice 8: the reality that there's a lot of work left to be done

[0:27:27] Voice 8: in Ganges post-OCP

[0:27:31] Voice 8: is perhaps we want to

[0:27:35] Voice 8: officially put it on the future projects list or something

[0:27:39] Voice 8: something like that to acknowledge that there remains to be a lot of work I'm not sure um I'll

[0:27:45] Voice 8: go to Trustee Harris now thank you um

[0:27:51] Voice 6: I guess I'm just having trouble drawing the conclusion about

[0:27:56] Voice 6: single-family homes in the north end as to Ganges but anyway um you know I think really the even the

[0:28:04] Voice 6: OCP at this point to me is is far too little too late um and um you know and the idea that there's

[0:28:13] Voice 6: different uh you know governmental agencies um you know creating difficulty to address housing

[0:28:20] Voice 6: in Ganges or anywhere um you know again another reason that this system just does not work for

[0:28:26] Voice 6: this island we're in big trouble here um again I'm fine with that wording um I really like the

[0:28:33] Voice 6: sound of uh trustee Patrick's voice when she recognizes the uh the need for housing I don't

[0:28:40] Voice 6: really i'm not concerned with the boundaries of ganges in any way shape or form um i'm not

[0:28:47] Voice 6: interested in in uh making ganges a municipality and the rest of the island not to me it's just

[0:28:52] Voice 6: it's it's um you know a crazy scenario and just more insanity where we don't need it we need some

[0:28:59] Voice 6: solid leadership for the whole island here not just parts of it um so with that being said um

[0:29:05] Voice 6: not needing a boundary around ganges we can really focus on we know where we need to focus

[0:29:10] Voice 6: on housing there's the Rainbow Road properties there's the property the old

[0:29:14] Voice 6: Cornell property at the corner by the co-op there's the stuff and by Brinkworthy

[0:29:19] Voice 6: we really need to be getting a handle on speaking to the province and the ALR

[0:29:24] Voice 6: or the ALC and releasing that stuff so you know if we can cancel whatever we

[0:29:30] Voice 6: need to now focus on these real tasks at hand and and get some major density and

[0:29:38] Voice 6: and zoning for these properties that i mentioned um you know the sooner the better in my opinion

[0:29:44] Voice 6: i would love to hear of staff's um take on what i just said thank you i

[0:29:51] Voice 8: think okay and

[0:29:52] Voice 8: i believe the issue of containment boundaries is not necessarily uh related to municipalities

[0:30:00] Voice 8: rpm did i

[0:30:00] Voice 4: have your sure yep if i could um i know that trustee patrick had her hand up as well so um

[0:30:06] Voice 4: um i think i think

[0:30:10] Voice 4: um on balance what i'm what i'm sort of hearing is that um

[0:30:15] Voice 4: like i'm not i'm not going to go into the conversation about what uh what we're going

[0:30:19] Voice 4: to do around growth boundaries i think that's something that sort of um can be can be fleshed

[0:30:23] Voice 4: out through the planning process um and through the growth um work that we're looking at um

[0:30:28] Voice 4: However, the question of servicing is one that we want to look at.

[0:30:32] Voice 4: When we look at where serviced areas are, that inevitably does lead us back to Ganges.

[0:30:36] Voice 4: So I think what I'm maybe hearing is that there's a desire to move away from the village

[0:30:40] Voice 4: planning model of doing some type of standalone special project for Ganges at this time.

[0:30:48] Voice 4: But there's still a need to recognize its importance as the place for housing.

[0:30:53] Voice 4: Most of the areas referenced around Ganges that Trustee Harris noted there are in and around Ganges area.

[0:31:03] Voice 4: So looking at what that looks like, what I'm hearing is there's a need to sort of absorb much of that intention for Ganges, I guess, to put it that way, into this terms of service and go from there.

[0:31:20] Voice 4: So I think that's reasonable on balance when you take the two projects together.

[0:31:25] Trustee Patrick: I don't

[0:31:25] Voice 4: think you're into, if it's any kind of a scope shift, it's probably a down, a reduction in the scope shift.

[0:31:32] Voice 4: So I don't think there's any real substantial change to the scope of the overall project suite.

[0:31:37] Voice 4: They're just in a combined area.

[0:31:40] Voice 4: area so um if that that kind of absorb um not just the budget but the values and intentions

[0:31:47] Voice 4: of that of that project um without going into the village planning model um that's that's a

[0:31:54] Voice 4: workable approach and probably absorb both budget and values is probably the way that we would um

[0:32:00] Voice 4: we would wear that resolution so something along those lines and i'm hoping um miss sugar is um

[0:32:07] Voice 4: word-smashing for me, so don't worry.

[0:32:11] Voice 8: Okay, thank you for those reflections.

[0:32:15] Voice 8: Trustee Patrick, did I see your hand up again?

[0:32:18] Trustee Patrick: No, I'm happy with the direction that

[0:32:22] Trustee Patrick: Chris was just talking about.

[0:32:27] Voice 8: Okay, so that would be... Oh,

[0:32:29] Trustee Patrick: Chris's, that's true, we have two Chris's, sorry.

[0:32:32] Voice 8: So that would

[0:32:33] Voice 8: be, rather than cancel,

[0:32:34] Voice 8: So it would be to absorb the funding and values of the Ganges Village project into the official community plan land use bylaw update project.

[0:32:53] Voice 8: Is that essentially what you were suggesting?

[0:32:57] Voice 4: Yeah, I mean, I would maybe just say combine the two projects.

[0:33:01] Voice 4: Combine.

[0:33:01] Voice 4: Like move away from the village planning model and combine the two projects.

[0:33:07] Voice 4: You know, I think you do need to explicitly say we're reallocating this budget, and that goes back to the policy provisions that Planner Buchan was referring to earlier.

[0:33:19] Voice 4: Okay, thank you for that.

[0:33:21] Voice 8: um so then something like that the salt spring island local trust committee advised staff to

[0:33:35] Voice 8: combine the ganges village planning project with the official community plan land use bylaw update

[0:33:48] Voice 8: project and to reallocate the funds from the ganges village planning project into

[0:34:00] Voice 8: to the official community plan land use bylaw update project as permitted under sections b.3

[0:34:08] Voice 8: and c.2 of trust council policy 6.5.2 budget control and adjustment authority does that seem

[0:34:15] Voice 8: correct adequate i

[0:34:26] Voice 4: i'll i'll suggest that maybe um i think you're on the right track i'll maybe

[0:34:31] Voice 4: suggest that uh miss sugar um provide a bit of a resolution put that together and give you all

[0:34:38] Voice 4: the read back uh as we get forward if the trustees are in favor okay

[0:34:43] Voice 8: i'll just pause for a moment

[0:34:45] Voice 8: then because i see trustee harris's hand is up trustee harris thank

[0:34:53] Voice 6: you i don't i don't really

[0:34:57] Voice 6: understand if that is that going to actually do anything is that you know i think staff

[0:35:05] Voice 6: well i'd love to hear from staff on that proposed resolution there i'd like to hear from um

[0:35:11] Voice 6: um from Chris Buckin on that at some point but um I um again I you know I was mentioning about

[0:35:20] Voice 6: those properties in Ganges and that we need to get in touch with the ALC um you know as quick

[0:35:28] Voice 6: as we can and um and perhaps other people that maybe have the ear of the ALC higher up in the

[0:35:35] Voice 6: province um because we need to get those properties out of the ALC and so I don't want to that's where

[0:35:44] Voice 6: where i think time and resources ought to be focused rather than this big grand project like

[0:35:50] Voice 6: this is a pretty simple um you know straightforward concept um you know what we're proposing um as far

[0:35:59] Voice 6: as these properties go and do we need this giant project to to actually um achieve that i personally

[0:36:06] Voice 6: i don't think so but um maybe i'd love to hear from staff on that but again how can we get to

[0:36:13] Voice 6: to the ALC in a real way, they're gonna hear.

[0:36:18] Voice 6: That's what we need to do.

[0:36:20] Voice 6: Any feedback will be great from staff, thank you.

[0:36:24] Voice 8: Planner Buchan.

[0:36:25] Voice 3: Thank you, through the chair to Trustee Harris.

[0:36:28] Voice 3: I understand the approach you're speaking up here

[0:36:30] Voice 3: and any ALC exclusion application does need to be initiated

[0:36:35] Voice 3: by the local trust committee.

[0:36:37] Voice 3: Now, policy should inform the exclusion application

[0:36:40] Voice 3: being put forward.

[0:36:41] Voice 3: So this project here could be seen as an opportunity

[0:36:44] Voice 3: to really identify priorities

[0:36:46] Voice 3: as to where you'd like things excluded,

[0:36:49] Voice 3: swapped, what have you,

[0:36:50] Voice 3: and really base that policy in a future application

[0:36:52] Voice 3: once this is wrapped up.

[0:36:54] Voice 3: I know it's a bit of a longer road for sure,

[0:36:56] Voice 3: but this is the opportunity to build in some concrete policy

[0:37:00] Voice 3: to support those future actions.

[0:37:04] Voice 6: Thank you for that.

[0:37:05] Voice 6: Is there any way to do a preemptive approach?

[0:37:14] Voice 6: So work it into the project

[0:37:17] Voice 6: project where we can see it's being worked in but we we get something off prior because again it's

[0:37:24] Voice 6: going to be too too lengthy thank you planner

[0:37:29] Voice 8: button through

[0:37:30] Voice 3: the chair um I I think this starts

[0:37:33] Voice 3: with a bit of a comprehensive review under the current agricultural section because I do recall

[0:37:38] Voice 3: in my earlier career here which was only last year uh that the the agricultural section does speak

[0:37:43] Voice 3: speak to to some aspects of exclusion and swaps so I think that really starts a staff review

[0:37:47] Voice 3: uh to see where the support lies um because that's really what LTC can base their their

[0:37:52] Voice 3: future applications on so so what I'm saying I guess is there there could be some supporting

[0:37:56] Voice 3: policy as of right now we just need to dive in a bit more do

[0:38:04] Voice 6: we need a motion I'm sorry

[0:38:06] Voice 6: chair do we need a would we need a motion um I guess this will maybe directed to chair Peterson

[0:38:14] Voice 6: and um regarding the rainbow road properties and the brinkworthy property um would that be helpful

[0:38:23] Voice 6: i'm asking you know the ltc to ask staff to reach out or draft a letter or something along those

[0:38:30] Voice 6: lines for us to uh to get off to the alc i

[0:38:34] Voice 8: i think if you want to put a motion together to that effect

[0:38:37] Voice 8: In fact, I think that what we would do is ask staff to put together some reporting on our best next steps on that

[0:38:47] Voice 8: so that they have an opportunity to delve into what's there a little bit and then set us up for hopefully for success on that path.

[0:38:58] Voice 8: I'm going to go to Trustee Patrick and go ahead.

[0:39:03] Trustee Patrick: Well, Trustee Harris is referring to two applicants, essentially, that have properties that they wish to develop.

[0:39:09] Trustee Patrick: The fastest way for a conversation to occur is for them to apply for what they wish to see.

[0:39:17] Trustee Patrick: What we're looking at through the OCP is policy that will apply more general over the island and may or may not benefit the applicants that you are particularly discussing.

[0:39:27] Trustee Patrick: So, I think that's, you know, the quickest angle is the applicant is in their position to move that conversation at this table.

[0:39:39] Voice 3: Planner Buchan?

[0:39:41] Voice 3: Just to add to that, there's a few approaches.

[0:39:43] Voice 3: LTC can take the stance on an exclusion application, but going down to the local level, which was what Laura Patrick's really saying is,

[0:39:50] Voice 3: is the applicants have a few options,

[0:39:53] Voice 3: either the high level exclusion starting with us,

[0:39:56] Voice 3: or there are non-farm use applications,

[0:39:59] Voice 3: non-adhering residential use applications.

[0:40:01] Voice 3: So that really does start at the conversation

[0:40:04] Voice 3: at the local level between the ALC

[0:40:06] Voice 3: and the property owner for sure.

[0:40:08] Voice 3: Okay,

[0:40:13] Voice 8: thank you for that.

[0:40:15] Voice 8: So I feel like we strayed a little bit

[0:40:17] Voice 8: off the initial recommendations here.

[0:40:23] Voice 8: and so maybe I'll just take this opportunity to oh I see Trustee Patrick was your hand up there

[0:40:31] Voice 8: well

[0:40:32] Trustee Patrick: I was just waiting to I thought Sarah Sugar was going to read back what was recommended

[0:40:37] Voice 8: that's what I was perfect that's what I was just going to go I was going to ask

[0:40:44] Voice 8: Recorder Sugar to read back my long rambling attempt to the resolution there

[0:40:50] Voice 2: Okay, thank you, Chair.

[0:40:51] Voice 2: I could read it back, or I can share my screen if that's helpful.

[0:40:58] Voice 8: Actually, sharing screen would be great.

[0:41:00] Voice 8: I find it easier to absorb reading.

[0:41:02] Voice 9: Okay.

[0:41:22] Voice 4: I think you had it there.

[0:41:23] Voice 4: Okay.

[0:41:24] Voice 9: Okay.

[0:41:25] Voice 9: There it is.

[0:41:44] Voice 8: Okay, I think if staff, if that looks all right to you, I think we could go with that.

[0:41:52] Trustee Patrick: I'd be happy

[0:41:53] Voice 8: to make a motion then.

[0:41:54] Trustee Patrick: I move that the Salt Spring

[0:41:56] Trustee Patrick: Local Trust Committee request staff to combine

[0:41:58] Trustee Patrick: the Ganges Village Planning

[0:42:00] Trustee Patrick: Project with the official community plan

[0:42:02] Trustee Patrick: land use bylaw update project

[0:42:05] Trustee Patrick: and reallocate the remaining

[0:42:06] Trustee Patrick: Ganges Village Planning Project

[0:42:09] Trustee Patrick: funds as permitted under

[0:42:10] Trustee Patrick: section B.3 and C.2

[0:42:13] Trustee Patrick: of the Trust Council Policy

[0:42:14] Trustee Patrick: 6.5.2

[0:42:17] Trustee Patrick: Budget Control

[0:42:18] Trustee Patrick: and Adjustment Authority

[0:42:19] Trustee Patrick: So moved

[0:42:23] Voice 8: moved and uh trustee harris would you like to second that i'm

[0:42:32] Voice 6: not really i guess i i would

[0:42:33] Voice 6: second it for conversation sake i suppose but um

[0:42:36] Voice 8: okay well i'll take that as moved and seconded

[0:42:41] Voice 8: then um discussion then um again i you

[0:42:45] Voice 6: know i kind of stated it earlier right yeah i'm not in

[0:42:48] Voice 6: i'm not in favor um then we got things to do we could use this time and money to actually

[0:42:55] Voice 6: really address what's going on about a much quicker pace for that reason I will

[0:42:59] Voice 6: not be willing and fit with this okay

[0:43:05] Voice 8: anything further on the motion not

[0:43:13] Voice 8: hearing anything I'll call the question all those in favor and any opposed and

[0:43:25] Voice 8: motion carries okay there's a second recommended resolution there I think we

[0:43:36] Trustee Patrick: should discuss the we have not discussed the terms of reference yet oh

[0:43:42] Voice 8: all right do should we get

[0:43:44] Voice 8: into that um oh yes the scope of services that's what the second motion is they're on uh planner

[0:43:59] Voice 8: bucket uh

[0:43:59] Voice 3: yeah for for clarity right now today we've presented a uh consultant's scope of services

[0:44:04] Voice 3: uh the terms of reference which is just recently reviewed by sue how it uh is anticipated to come

[0:44:10] Voice 3: back in september just for clarification okay

[0:44:14] Voice 8: thank you for that trustee patrick all right so

[0:44:23] Trustee Patrick: i had a couple of comments one was um her our conversation we had earlier on the housing

[0:44:28] Trustee Patrick: accelerator that um it would be nice to add uh an additional final deliverable um on um sort of a

[0:44:42] Trustee Patrick: lessons learned or uh you know gaps or next steps that uh the consultant uh you know sort of a

[0:44:50] Trustee Patrick: report the consultant could leave us uh with ideas of where we could go next after the project is

[0:44:56] Trustee Patrick: done um so i would be looking for some uh help on just adding a new final deliverable the other

[0:45:06] Trustee Patrick: observation i know i sat down with chris hutton yesterday we were talking we were looking at the

[0:45:11] Trustee Patrick: terms of reference and it's very clear that it relates to the ocp but it's not um it's not

[0:45:19] Trustee Patrick: crystal clear that the land use bylaw um deliverables were included in there it's sort of

[0:45:27] Trustee Patrick: it's a little weak on that area so i don't know um if um if chris button

[0:45:32] Trustee Patrick: bucking was able to find some opportunities to um uh uh improve that language just to make it

[0:45:40] Trustee Patrick: very clear that it is the ocp and land use bylaws that uh we're looking at so

[0:45:48] Voice 4: um sorry um mr chair

[0:45:54] Voice 4: did you want me to speak or mr buck and i i didn't um they're muted sir you're still muted sir

[0:46:09] Voice 8: oh dear i thought i'd got it i saw mr bucking's hand up but uh if you have something to add

[0:46:14] Voice 8: please go ahead oh

[0:46:16] Voice 4: sure well i can i can speak to this um so we did actually um yeah i'm not

[0:46:20] Voice 4: too sure why uh but yeah we do um the intention here is that the uh the final product for this um

[0:46:27] Voice 4: project is it's called the ocp leb project uh and it's intended to address both the official

[0:46:32] Voice 4: community plan document as well as the land use bylaw document so um that's something that we

[0:46:37] Voice 4: can certainly um ensure that that's um if there's a need to if you'd like to make a resolution to

[0:46:45] Voice 4: that effect we certainly take that note um if ltc considers that it's um something that will

[0:46:50] Voice 4: correct um i i don't think i think um mr buck and it started looking at this yesterday that

[0:46:55] Voice 4: um it's just sort of adding leb to those steps um so they'll be sort of engaged on

[0:47:04] Voice 4: together but also i mean i think this might be where if you're looking for stronger

[0:47:08] Voice 4: um planning and project management consultant services um submissions may propose different

[0:47:14] Voice 4: approaches to that that may be more conducive you don't necessarily want to be talking about

[0:47:20] Voice 4: general regulations in a land use bio at the same time that you're discussing principles in an OCP

[0:47:24] Voice 4: you'd maybe rather be further along so it may be overlapping but maybe not definitely parallel at

[0:47:33] Voice 4: every you know step one is of the OCP goes with step one of the LUB so just to make that make

[0:47:40] Voice 4: sure that we're we're coherent and that may not attain that way so um but the lub is definitely

[0:47:48] Voice 4: indeliverable um and i do have a comment on the um on the conversation about a a closing report that

[0:47:55] Voice 4: um maybe worth discussing as well okay

[0:48:01] Voice 3: thank you for that did you did

[0:48:03] Voice 8: you have anything to add to

[0:48:04] Voice 8: that plunder bucket uh

[0:48:06] Voice 3: rpm putton covered covered most of it there i haven't had a chance to draft

[0:48:09] Voice 3: any refinements at this point but ltc resolution today just to explore clarifying including

[0:48:15] Voice 3: language more on the land use pilot deliverables uh could allow us to to do that and and move

[0:48:20] Voice 3: forward really yeah

[0:48:24] Voice 8: thank you and of course we want to get the don't want to hold up the rfp any

[0:48:29] Voice 8: any longer than necessary um and then it looks like laura's writing so um no i

[0:48:41] Trustee Patrick: i think chris

[0:48:42] Trustee Patrick: someone's going to make some suggestions on the closing report oh

[0:48:46] Voice 8: the closing report that's right

[0:48:47] Voice 8: where it's going to go yeah

[0:48:48] Voice 4: sure so the closing report um i think i've conveyed this to you all

[0:48:52] Voice 4: um but my my sense is that when it comes to consultant services um there's a part where

[0:48:58] Voice 4: um either staff or the consultant are very much um accountable for driving forward this project

[0:49:04] Voice 4: and that is right up until the point when um the ltc starts reading bylaws um once we start reading

[0:49:10] Voice 4: bylaws um the accountability shifts to ltc to um and obviously there's shared accountability

[0:49:17] Voice 4: throughout this process but the accountability really shifts to um you know the ability to adopt

[0:49:22] Voice 4: this in a timely manner goes to ltc's comfort with the product um and and how quickly can you can you

[0:49:29] Voice 4: move to a decision point um for that reason and because it can be very intensive in terms of

[0:49:34] Voice 4: you know minor amendments and a lot of work that you you know um when you're hiring private

[0:49:39] Voice 4: consulting services who are paying a premium to for development um it becomes like really

[0:49:44] Voice 4: expensive editing um if you're getting into um you know multiple small drafts and stuff like that so

[0:49:50] Voice 4: for that reason um i do recommend that we just the the contract uh services would only go up until

[0:49:57] Voice 4: we get into sort of first reading um once we get into second reading and public hearing processes

[0:50:01] Voice 4: um that's when we start to consider whether or not we want the you know that would be sort of

[0:50:07] Voice 4: at the end of the contract so a closing report though in order to be relevant and this is the

[0:50:11] Voice 4: reason why i bring this up now is that um a closing report might do better as not a um coming with the

[0:50:18] Voice 4: draft of the ocp and lub but with a a review of the finally adopted product um that's the real

[0:50:26] Voice 4: thing um and then you could possibly have a um basically a review and a a closing report document

[0:50:33] Voice 4: um as a as an output as a final final deliverable if i can put it that way okay

[0:50:46] Voice 8: um thank you for

[0:50:48] Voice 8: those thoughts so uh really uh post post adoption is what i think i heard you say there yes okay

[0:50:59] Voice 8: all right um trusty patrick uh

[0:51:09] Trustee Patrick: yes i mean of course i would hope that um you know i i think

[0:51:14] Trustee Patrick: to me that's more of a project direction that you know we want to make sure at the end of the

[0:51:18] Trustee Patrick: project that we have sort of that closing you know we don't just go oh boy you know we've updated it

[0:51:24] Trustee Patrick: and off we go but I think what I was trying to get at too is you know we're going to bring a

[0:51:29] Trustee Patrick: consultant that's going to become quite intimately involved in our process and is going to be

[0:51:33] Trustee Patrick: spending a lot of time and talking to a lot of people and going those ways and decisions are

[0:51:40] Trustee Patrick: are going to be made as to which directions we're going and so forth. I think it's an opportunity

[0:51:46] Trustee Patrick: to hear from them as well on sort of what they think, you know, either we stopped short of going

[0:51:53] Trustee Patrick: in a direction that they thought, hey, it's pretty interesting. Maybe you should have kept going in

[0:51:56] Trustee Patrick: that direction. So it would be a piece of the information that would kind of go into what you

[0:52:02] Trustee Patrick: just described as sort of, okay, we're done with the project. And, you know, we're now where do we

[0:52:08] Trustee Patrick: go next that um i would just it would be nice to capture what they learned and uh you know what

[0:52:15] Trustee Patrick: they sometimes consultants won't say what they won't say until they're given the freedom to say

[0:52:20] Trustee Patrick: it

[0:52:27] Voice 3: okay uh planner buckham it sounds like this may actually be an outcome of the engagement

[0:52:33] Voice 3: the consultants involved in um you know naturally after engagement ltc selects which direction

[0:52:39] Voice 3: they'll go so this could just be an engagement follow-up based on what was not pursued and

[0:52:45] Voice 3: and maybe a rational why and leave that open for the LTC to determine if they want to follow that

[0:52:50] Voice 3: in the future. So that could be included as a engagement deliverable.

[0:52:57] Trustee Patrick: Well, I hope we're going

[0:52:58] Trustee Patrick: to get a what we heard report as a deliverable. That's usually a standard deliverable in the

[0:53:03] Trustee Patrick: engagement process is sort of the what we heard. Is that not considered?

[0:53:09] Voice 4: And within the IAP2

[0:53:12] Voice 4: framework that would be um something that we would we would expect to see yeah and that is part of

[0:53:18] Voice 4: that is the structure we're expecting in the to see in the um in the engagement planning uh both

[0:53:24] Voice 4: plan and its execution okay

[0:53:36] Voice 8: and then if i could go back for a minute to the

[0:53:43] Voice 8: inclusion of the land use bylaw into the deliverables um sort of looking at what's

[0:53:52] Voice 8: there and parts of it would make sense that we could just tack on and land use bylaw to parts

[0:53:59] Voice 8: of it but then certainly other parts might need to have a an additional bullet that was um directly

[0:54:07] Voice 8: about the land use by law uh

[0:54:12] Voice 4: so mr chair i think it is it is adequate to ask us to incorporate it

[0:54:17] Voice 4: um it may simply be that it's it the way it's laid out is that these are the deliverables for

[0:54:23] Voice 4: the ocp process similar these are the deliverables for the lub process how a consultant you know if

[0:54:31] Voice 4: you want to hire experts to do this you should probably ask them to propose how they're going

[0:54:35] Voice 4: to do it so um and let them sort of you know you have an ultimate timeline for this um so within

[0:54:42] Voice 4: that timeline and budget they should be able to present um viable professional um direction

[0:54:48] Voice 4: section. I would suggest taking a light-handed approach to that, given the amount of investment

[0:54:54] Voice 4: that you're putting into this project.

[0:54:56] Voice 8: Okay. Thanks for that. So, just scrolling back up to...

[0:55:12] Voice 8: So, then maybe just a motion to request staff to incorporate Landy's bylaw deliverables

[0:55:21] Voice 8: into the project scope of services. Does that make sense?

[0:55:28] Voice 4: that sounds like an adequate approach mr chair okay

[0:55:38] Voice 8: so uh trustee patrick

[0:55:40] Trustee Patrick: i'm happy to make that

[0:55:42] Trustee Patrick: motion but i assume uh sarah sugar's probably been penciling something away already she does

[0:55:52] Voice 8: great work let's check in with uh sarah sugar and see if she's captured what i said there

[0:56:01] Voice 2: thank you chair uh so i have uh that the salt spring island local trust committee

[0:56:05] Voice 2: requests staff to incorporate land use bylaw deliverables into the project scope of services

[0:56:16] Voice 8: okay that sounds like what i said and i think staff said that sounded uh adequate i

[0:56:23] Trustee Patrick: i would make that motion as red okay

[0:56:29] Voice 8: i'll take that as moved and i'll go ahead and second that

[0:56:36] Voice 8: discussion on the motion on the floor did we place you the motion on the screen certainly

[0:56:44] Voice 8: just take a moment and if you could share that on the screen that'd be great

[0:56:49] Voice 9: okay all

[0:57:16] Voice 8: right then so

[0:57:17] Voice 8: any discussion on the motion not hearing any i'll call the question all those in favor favor and any

[0:57:36] Voice 8: opposed and okay thank you for that and the motion carries so is there any

[0:57:48] Voice 8: anything else that needs a work on this section trustees um

[0:57:56] Trustee Patrick: I just look at staff

[0:57:58] Trustee Patrick: if we endorse the scope of services as would it be as amended because you'll be

[0:58:05] Trustee Patrick: amending it or as discussed what would be what would be the term you'd prefer

[0:58:11] Trustee Patrick: I think,

[0:58:16] Voice 4: I mean, if you move the final resolution to proceed with an RFP, it would simply be these changes would be just make these changes and then go with the RFP.

[0:58:30] Voice 4: If you want us to report back in September, then we will report back in September with these changes, and you can leave it as much as you've asked us to change it here in that last resolution.

[0:58:42] Voice 4: Any similar changes, though, is to come back in September.

[0:58:48] Voice 7: Trustee Patrick?

[0:58:50] Trustee Patrick: Well, the project terms of reference, sorry, I'm used to calling consulting terms of reference and project work plan, so I'll call it the work plan.

[0:58:59] Trustee Patrick: you know we had engagement beginning in October so to meet the schedule which is extremely tight

[0:59:09] Trustee Patrick: so we need to get out to tender as soon as possible I'm still concerned that we are not

[0:59:14] Trustee Patrick: quick in this field and I'm concerned I know every municipality in the province is updating

[0:59:22] Trustee Patrick: their OCPs right now so consultants are going to be difficult to get so we need to get going as

[0:59:28] Trustee Patrick: soon as possible so um i um i would rather just move forward so

[0:59:37] Voice 8: then we could just uh go with as

[0:59:39] Voice 8: amended does that seem reasonable

[0:59:42] Trustee Patrick: chris just said go with

[0:59:44] Trustee Patrick: go with the resolution number three i would

[0:59:48] Voice 4: i would say just yeah direct us to go with it like you've asked us to make uh any any other changes

[0:59:53] Voice 4: you want to make or the the request that you made we'll make those updates um you i think you've

[0:59:59] Voice 4: You've also given us.

[1:00:00] Voice 4: a bit of a tacit nod that um the recommendations from uh our indigenous relations consultant um

[1:00:07] Voice 4: those those will be incorporated so so it's sort of up to the discretion of staff um at this point

[1:00:14] Voice 4: to um to deliver on that and uh if you're happy to focus on timing um i would ask us to just go

[1:00:24] Voice 4: ahead with the request whatever changes you like we'll make those changes and if you resolve to do

[1:00:29] Voice 4: the rfp will will go ahead with that yeah

[1:00:33] Voice 8: certainly the the time is of the essence there

[1:00:36] Voice 8: so

[1:00:37] Voice 9: um

[1:00:38] Voice 8: in the interest of that is as are are there any uh further changes uh additions to be made um

[1:00:48] Voice 8: to the scope in within appendix two at all or are we there trustee patrick well

[1:00:58] Trustee Patrick: i mean i'm i'm

[1:00:59] Trustee Patrick: hearing a bit of reluctance from the staff to kind of ask the consultant to to give us sort of a

[1:01:04] Trustee Patrick: lessons learned, but I, I, I would encourage them to consider that, that option, but

[1:01:12] Trustee Patrick: you know, this is a big project. Salt Spring is a big Island. It is important Island. And we want

[1:01:17] Trustee Patrick: to be able to do these projects better each time we do them. And I think benefiting from the lessons

[1:01:27] Trustee Patrick: learned from a consultant that gets involved on the Island would hopefully put us in a stronger

[1:01:31] Trustee Patrick: longer position for any project that we do going forward so as well that we are doing a level of

[1:01:37] Trustee Patrick: engagement that's never been done before and it's going to be challenging and so there should be

[1:01:43] Trustee Patrick: lots of lessons learned that will benefit from Mr.

[1:01:49] Voice 4: Chair if I may I think we're very open to

[1:01:50] Voice 4: to doing that so if there's I think that's probably a direct request by resolution but

[1:01:56] Voice 4: we're more than happy and I think we understand the concept and we're prepared to incorporate

[1:02:00] Voice 4: appropriate that into this terms of reference. I myself, I guess, would say that I think that

[1:02:07] Voice 4: it's again, you're hiring professionals, they may suggest things like doing a workshop with you as

[1:02:13] Voice 4: part of that. So those are the kinds of things you might get back before they prepare that.

[1:02:18] Voice 4: Those are the kinds of things that we might, so we'll try to explain it, I think, the best we can

[1:02:24] Voice 4: and look at some other examples and from there we can um we can draft something easily enough

[1:02:29] Voice 4: uh if the direction is provided by ltc

[1:02:34] Voice 8: trustee patrick do you want to follow up on that look

[1:02:40] Trustee Patrick: trustee harris raises tan i was prepared to make a motion but if trustee harris wanted to speak

[1:02:46] Voice 6: okay uh yeah go ahead trustee harris well i don't really want to speak honestly but you know i hear

[1:02:51] Voice 6: this what's going to be expensive and they're costly and time and of course they're going to

[1:02:56] Voice 6: the state let's have a workshop they're making money on this we don't need this we know what

[1:03:01] Voice 6: needs to be done here there's a crisis we need housing we need density we need zoning we don't

[1:03:05] Voice 6: need all these projects i can't even believe that i got the crocodile tears kind of thing

[1:03:10] Voice 6: stuff i'm hearing but anyways i'm opposed to all this um thank you okay

[1:03:15] Voice 8: so noted trustee patrick

[1:03:22] Voice 8: did you have a motion

[1:03:23] Trustee Patrick: i'm working on it i'm composing myself um i moved at the salt spring

[1:03:29] Trustee Patrick: island of the trust committee uh request an additional final deliverable of a lessons learned

[1:03:40] Trustee Patrick: slash closing report in the uh what was it official community plan land use bylaw

[1:03:49] Trustee Patrick: update project scope of services okay

[1:03:55] Voice 7: just checking with uh miss sugar did you grab that

[1:04:04] Voice 2: just uh working on it um would it work to amend the um scope of services to include thank you

[1:04:21] Voice 2: okay can

[1:04:24] Voice 4: i can i suggest that that be a housing focused closing report um i don't think uh

[1:04:31] Trustee Patrick: okay

[1:04:32] Voice 4: yeah

[1:04:33] Trustee Patrick: i think it should be they've got the scope of services so it would be you know it

[1:04:38] Trustee Patrick: could be process related um but definitely how you know i would hope the housing would be a

[1:04:44] Trustee Patrick: major aspect of it

[1:04:45] Voice 4: yep it is the central topic of this project so i would i think it would be the

[1:04:49] Voice 4: leader so i just wasn't sure if you wanted to focus specifically on housing actions

[1:04:57] Voice 4: great

[1:04:58] Voice 8: nice it's up on the screen for us thank you uh

[1:05:02] Trustee Patrick: i'll move with the salisbury island local trust

[1:05:04] Trustee Patrick: committee request staff to amend the official community plan land use bylaw update project

[1:05:08] Trustee Patrick: scope of services to include an additional deliverable on lessons learned

[1:05:12] Trustee Patrick: closing report so

[1:05:16] Voice 8: moved and I will second that any further any discussion

[1:05:21] Voice 8: on the motion not seeing any I'll call the question all those in favor hands

[1:05:36] Voice 8: down and any opposed opposed okay so that carries and trustee Patrick did you

[1:05:47] Voice 8: have something else for us yeah

[1:05:49] Trustee Patrick: I guess it would just be that final motion that's

[1:05:51] Trustee Patrick: If we're ready to proceed, I guess we are.

[1:05:58] Trustee Patrick: Okay.

[1:05:58] Trustee Patrick: I'll move that the Salt Spring Island Local Trust Committee request staff to proceed with

[1:06:02] Trustee Patrick: a request for proposals in accordance with the Trust Council Procurement Policy 6.5.3

[1:06:07] Trustee Patrick: and the revised Official Community Plan Land Use By-law Update Project Scope of Services

[1:06:13] Trustee Patrick: as amended and attached as Appendix 2 in the report titled Major Projects Update submitted

[1:06:21] Trustee Patrick: for the july 31st 2024 special meeting moved

[1:06:29] Voice 7: and i'll second um discussion no

[1:06:38] Voice 8: seeing none i'll call

[1:06:40] Voice 8: the question all those in favor favor and any opposed and the motion carries okay and i believe

[1:06:57] Voice 8: at the outset there planner bucking uh you mentioned that potentially uh looking maybe

[1:07:04] Voice 8: maybe for a resolution around a business case

[1:07:06] Voice 8: is what I have with my notes here.

[1:07:09] Voice 3: Yes, in September we have business cases coming up.

[1:07:14] Voice 3: Now may be a good time for LTC to direct staff

[1:07:16] Voice 3: to essentially draft business cases for consideration

[1:07:20] Voice 3: in the September FBC.

[1:07:30] Voice 8: Trustee Patrick.

[1:07:31] Trustee Patrick: I'm a little confused

[1:07:33] Trustee Patrick: because I thought we had already given direction to staff

[1:07:35] Trustee Patrick: to prepare for the budget for next year.

[1:07:39] Trustee Patrick: year yes

[1:07:43] Voice 4: yes we will um we'll simply be amending it based on this discussion we'll be sort of

[1:07:48] Voice 4: updating the business case um in regard to this and um and bringing that back in september

[1:07:54] Voice 4: um so revised business case will be presented for your review to be forwarded on to the financial

[1:08:00] Voice 4: planning committee um okay

[1:08:06] Voice 8: so you don't require a further resolution today we

[1:08:08] Voice 4: do not and i also

[1:08:09] Voice 4: did check in with director sermac uh we do not need any resolution regarding the um advisory to

[1:08:16] Voice 4: executive committee so that will happen as a matter of course so that's a fake policies yeah

[1:08:26] Voice 8: all right um so is there anything further we need to uh look at today before we move on

[1:08:33] Voice 8: on no I'm not I'm not seeing anyone waving or jumping up and down um in which case that was a

[1:08:51] Voice 8: fairly succinct um meeting here check uh okay um so if there is nothing further I'll uh I'll

[1:09:04] Voice 8: move us to adjournment and uh thank you everybody and um hope you have a wonderful rest of your day

[1:09:15] Voice 8: out there look like it's got quite nice out there thank

[1:09:23] Trustee Patrick: you no just thank you

[1:09:25] Voice 8: just saying goodbye

[1:09:26] Voice 8: okay bye everybody thanks thank

[1:09:30] Voice 4: you tim if you've got a second sure

[1:09:36] Voice 8: i do i

[1:09:38] Voice 4: uh i actually just wanted

[1:09:38] Voice 4: to check in with you if we're offline recording

[1:09:41] Voice 8: is on streaming is on okay

[1:09:44] Voice 4: nothing terribly

[1:09:49] Voice 4: sensitive somebody could let me know though when we stop um recording how can you tell

[1:09:56] Voice 4: oh i see custom live stream up

[1:09:58] Voice 8: in the corner there there's a button that says recording and

[1:10:01] Voice 8: there's a button that says live streaming so okay

[1:10:04] Voice 4: and

[1:10:06] Voice 8: then usually the recording part will

[1:10:09] Voice 8: say recording stopped when it stops i'll

[1:10:12] Voice 4: tell you what why don't i call you back