Islands Trust Council regular meeting, September 24, 2024

[0:00:00] Voice 2: started. All

[0:00:01] Voice 9: right. Well, good morning, everyone. Welcome to the pre-council executive committee

[0:00:08] Voice 9: meeting of September the 24th. We're well into fall here now, folks. And so I want to thank

[0:00:17] Voice 9: members of the public for joining us and viewing. And I want to thank the executive committee here

[0:00:22] Voice 9: for gathering early this morning. Some business is conducted already and the staff preparing us

[0:00:28] Voice 9: for this agenda. So just introductions, quickly starting. We're going to start right here across

[0:00:34] Voice 9: the table for me, Tim Peterson. We'll just go around and introduce ourselves. All right, Tim.

[0:00:40] Voice 8: Tim Peterson Good morning. Tim Peterson, elected on Kuwaiti,

[0:00:43] Voice 8: Luskeetee Island. Glad

[0:00:45] Trustee Maude: to be here. David Bard, elected on Main Island,

[0:00:48] Trustee Maude: traditional Haudenosaunee people, and enjoying a nice gloomy day in Nanaimo.

[0:00:51] Trustee Maude: Sophie

[0:00:53] Trustee Elliott: Elliott from nearby Gabriela Island, and we are in Senegal Reception Territory. Hello.

[0:00:59] Voice 9: Great. And I am Peter Locke. I'm elected on Thetis Island in Lax and Penelope Territory.

[0:01:04] Voice 9: Grateful to be here, noting we're turning Orange Shirt Week here. September the 30th is absolutely

[0:01:11] Voice 9: Orange Shirt and Truth and Reconciliation Day, and we're going to celebrate that because we're

[0:01:18] Voice 9: just here in this place together staff

[0:01:22] Voice 6: well good morning stephan cermak uh director of planning

[0:01:25] Voice 6: services i'm happy to be here hi

[0:01:28] Voice 7: good morning david mallow director of legislative and information

[0:01:32] Voice 7: services morning

[0:01:34] Voice 10: great director of justice services uh good morning julia mobs interim

[0:01:39] Voice 10: chief administrative officer and also still the director of administrative services so

[0:01:43] Voice 10: very busy happy to be here 10

[0:01:46] Voice 9: gallon hat thank

[0:01:47] Voice 10: you and in

[0:01:48] Voice 9: the corner there

[0:01:48] Voice 9: Laurie Foster looking after our admin and minutes and all the magic that makes council happen thank

[0:01:55] Voice 9: you very much for the photocopying etc etc um okay everybody let's dig into this agenda we have an

[0:02:03] Voice 9: agenda before us um there is a late item correspondence uh from right that's in your

[0:02:09] Voice 9: addendum i believe is there anything else that needs to be added or removed from the agenda today

[0:02:16] Voice 9: day. There's a random thought here, council meeting. Okay, so we've got the council meeting

[0:02:25] Voice 9: on here. So I'll address the other issue when we get there. So let's adopt the agenda as amended

[0:02:32] Voice 9: with the additional correspondence. And rising report from the previous meeting is the next item

[0:02:39] Voice 9: in due course of the agenda. And I'm just rising reporting that the Executive Committee of

[0:02:43] Voice 9: of September the 11th closed meeting.

[0:02:50] Voice 9: The following executive committee adopted

[0:02:51] Voice 9: is July 24th in-camera meeting minutes

[0:02:53] Voice 9: and advanced the September 26th

[0:02:56] Voice 9: trust council closed meeting agenda,

[0:02:59] Voice 9: which is on Thursday.

[0:03:00] Voice 9: And that's all there is to report there.

[0:03:03] Voice 9: So adoption of the minutes of the last live meeting

[0:03:07] Voice 9: from September 11th in Victoria.

[0:03:09] Voice 9: Are there any changes to those minutes?

[0:03:12] Voice 9: Oh, you're right, I just see that meeting

[0:03:14] Voice 9: are pending excellent thank you quick turnaround so we'll see those at our next meeting follow-up

[0:03:21] Voice 9: action list then um and again pre-council meeting we try to be brief here um is uh i'm just going

[0:03:27] Voice 9: to turn to staff and ask you um do any of you have a director's report or a status report in

[0:03:32] Voice 9: your areas that is critical for executive to know today i'm saying nobody wants to pick that baton

[0:03:38] Voice 9: up so thank you very much everybody for all your work local trust committee chair updates

[0:03:44] Voice 9: any kind of thing? Is there something happening in

[0:03:46] Voice 9: any of the communities that you need to

[0:03:48] Voice 9: report to the executive today?

[0:03:53] Trustee Elliott: Not in the community that I chair, but just a note for the general public, and an invitation

[0:03:59] Trustee Elliott: has been made to all trustees. So from the Gabriela community, we have a speaker coming

[0:04:06] Trustee Elliott: on Thursday evening, and so Doug White, the third special counsel to the Premier on Indigenous

[0:04:15] Trustee Elliott: Indigenous Reconciliation and former Senate Chief and a lawyer specializing in constitutional law

[0:04:22] Trustee Elliott: and indigenous law is going to be speaking on Gabriela. And it was actually this very person

[0:04:28] Trustee Elliott: I was hoping that we could have come and address Trust Council. And so just looking on the follow

[0:04:33] Trustee Elliott: up action list here at Trust Area Services, writing to the First Nation, so they're interested in

[0:04:39] Trustee Elliott: posting a dialogue. So I still want, I'm hoping we can still work on that. But I'm very pleased

[0:04:45] Trustee Elliott: that a few trustees have responded to the invite and might be attending. And I will make that video

[0:04:51] Trustee Elliott: link to the label. It's going to be very significant, specific insight into Douglas

[0:04:56] Trustee Elliott: treaty rights, rights and title in our, in our legislation jurisdiction. So great to see that

[0:05:04] Trustee Elliott: coming and see that some people can participate. I tried to make it happen on Wednesday, but

[0:05:14] Voice 9: Okay, I just have a question for you on that.

[0:05:17] Voice 9: What for everybody else's interest, what is the potential ferry that if you attend, what

[0:05:23] Voice 9: ferry can you be on to get off at 10.30, there is a 10.30 ferry Thursday night to get you

[0:05:30] Voice 9: back to.

[0:05:31] Voice 9: Okay.

[0:05:32] Voice 9: All right.

[0:05:33] Voice 9: So that's great.

[0:05:34] Voice 9: Thank you for that information.

[0:05:35] Voice 9: information. Anybody else? Just

[0:05:38] Voice 8: super briefly, post our last EC meeting, Salt Spring LTC

[0:05:48] Voice 8: met and we had a presentation from North Salt Spring Water Works and I think that was a

[0:05:56] Voice 8: good sort of initial look at what work the LTC can do to work with North Salt Spring

[0:06:03] Voice 8: and the LCC and the CRD towards essentially advocating that the water allotments

[0:06:12] Voice 8: can go towards the much-needed housing priorities.

[0:06:17] Voice 8: And so briefly on Hornby, letter of advocacy for supporting the Hornby Farmland Trust

[0:06:27] Voice 8: trust and standing resolution to defer bylaw enforcement

[0:06:33] Voice 8: on non-permitted farm or produce stands

[0:06:36] Voice 8: in terms of setback and I'll leave it there.

[0:06:43] Voice 9: Okay, that good?

[0:06:45] Voice 9: All right, so I'm just gonna make note here

[0:06:48] Voice 9: cause it's not reflected in the executive committee agenda.

[0:06:51] Voice 9: It is sort of reflected in the trust council agenda

[0:06:54] Voice 9: is a number of the, all of the executive committee

[0:06:57] Voice 9: a number of staff attended UBCM last week.

[0:07:00] Voice 9: Tremendous amount of learning opportunity.

[0:07:03] Voice 9: Grateful to council and the public

[0:07:06] Voice 9: for supporting the costs associated with attending them.

[0:07:08] Voice 9: Very worthwhile.

[0:07:10] Voice 9: And there'll be some full reporting upcoming.

[0:07:13] Voice 9: And I know that some of you have already done that

[0:07:16] Voice 9: or started that reporting.

[0:07:18] Voice 9: Toby, I want to thank you for stimulating that.

[0:07:20] Voice 9: And that will be coming forward.

[0:07:23] Voice 9: We have a discussion about that in new

[0:07:26] Voice 9: business 9.1.

[0:07:31] Voice 9: Oh, right. There we are. So it is on the agenda. I missed that. Okay. I knew it was somewhere.

[0:07:38] Voice 9: I thought it was there, but it was here. Okay. So just to say I'm grateful to have attended

[0:07:42] Voice 9: that and we'll discuss that a little bit later. So if that does it for local trust committee

[0:07:48] Voice 9: chair updates on trust consumancy liaison meeting. Anything there, Toby?

[0:07:52] Voice 9: We have a

[0:07:52] Trustee Elliott: meeting next,

[0:07:53] Voice 9: Tuesday

[0:07:55] Trustee Elliott: the 1st, online, and I don't think this is a joint meeting

[0:08:00] Trustee Elliott: with UC.

[0:08:02] Trustee Elliott: No.

[0:08:04] Trustee Elliott: Nothing to report, other than we've reported out that we've posted for the insurgency manager

[0:08:11] Trustee Elliott: position.

[0:08:12] Trustee Elliott: Yes, we have.

[0:08:16] Trustee Elliott: That's it.

[0:08:17] Voice 9: Okay, great.

[0:08:18] Voice 9: So, this brings us to the other part of the appointment work, the important work, the

[0:08:23] Voice 9: executive committee does which is bylaw approvals that come to us and uh section 6.1 page 10 of your

[0:08:32] Voice 9: agenda we have bull island municipality bylaws number 658 license and number 660 lub amendments

[0:08:41] Voice 9: and this is a request for decision two parts i'm just going to turn to stefan cermak regional

[0:08:47] Voice 9: General Planning Director to advise us on these

[0:08:52] Voice 9: and one of us could make a motion.

[0:08:55] Voice 6: Thank you, Mr. Chair.

[0:08:57] Voice 6: Sure, so these two bylaws before the Executive Committee

[0:09:01] Voice 6: are part of Bowen Island Municipality's long-going efforts

[0:09:05] Voice 6: to address short-term rentals on their island.

[0:09:08] Voice 6: What you had before you as a response from them to Bill 35,

[0:09:12] Voice 6: which the province is used to help them collect data

[0:09:17] Voice 6: on and enforce on certain aspects of the short-term rentals and so these

[0:09:22] Voice 6: directly respond to that legislation. The first bylaw before use 658 is to amend

[0:09:27] Voice 6: the Bowen Island Municipality's business license by introducing principal

[0:09:31] Voice 6: residence, which I know most of you understand in terms of legislative

[0:09:34] Voice 6: changes. It permits short-term rental accommodations use only in one

[0:09:38] Voice 6: secondary suite or an accessory dwelling unit at the owner's principal residence

[0:09:42] Voice 6: And it requires business license for traditional B&Bs as well.

[0:09:46] Voice 6: So it uses the business license model to regulate them.

[0:09:51] Voice 6: You don't see before you bylaw number 659, and that is it amended Bowen Island's bylaw

[0:09:56] Voice 6: enforcement bylaw to reflect the changes in these other two bylaws.

[0:10:00] Voice 6: The BC does not need to see that, but just so you know that it makes sense for 658, 659,

[0:10:05] Voice 6: 660.

[0:10:06] Voice 11: And

[0:10:07] Voice 6: of course, 660 is the line use bylaw amendment change, which is primarily to amend the existing

[0:10:12] Voice 6: definition of residential guest accommodation to align with Bill 35 by changing it to principal

[0:10:17] Voice 6: residence and putting the restrictions in there. The conclusion is that staff don't find that the

[0:10:24] Voice 6: Bowen Island Norwich by-laws just find it contrary or at variance with the policy direct policy

[0:10:30] Voice 6: statement and recommend you say the same. Okay thank you

[0:10:34] Voice 9: Stefan. So executive do you have any

[0:10:38] Voice 9: questions or concerns do you and do you believe that the this bylaw is not contrary or bearing

[0:10:43] Voice 9: through the interest policy statement i look forward to a motion i

[0:10:46] Trustee Elliott: just want to note on page

[0:10:47] Trustee Elliott: 14 i think that it's interesting that 32 properties potentially um could be returned to full-time

[0:10:57] Trustee Elliott: residential use so i'm very happy to see that some provincial measures might actually potentially

[0:11:03] Trustee Elliott: potentially address the shortage of housing so anyway thanks for making that note i'll move the

[0:11:10] Trustee Maude: executive committee advice for one municipality the file number 658 said it's going on this full

[0:11:15] Trustee Maude: business in licensing file numbers 465 2019 amendment bylaw number 658 2024 is not contrary

[0:11:23] Trustee Maude: or at variance with the honest trust policy statement so

[0:11:26] Voice 9: moved by debbie

[0:11:27] Voice 9: Marge, I'll second it. Toby Elliott, thank you. Any discussion? All those in favour?

[0:11:32] Voice 9: That carries unanimously. We have a second motion.

[0:11:36] Trustee Maude: I'll move that the Executive Committee advise Bullen Island Municipality that the

[0:11:40] Trustee Maude: by-law number 660 sign it as Bullen Island Municipality land use by-law number 5-7-2022

[0:11:47] Trustee Maude: or 2002, amendment by-law number 6-6-0-2024 is not contrary or at variance for the Islands Trust

[0:11:55] Trustee Maude: trust policy state.

[0:11:56] Voice 9: The seconder, Tim Peterson, thank you.

[0:11:59] Voice 9: Any discussion?

[0:12:01] Voice 9: All right, all those in favor?

[0:12:02] Voice 9: I'll carry unanimously also.

[0:12:05] Voice 9: Thank you very much and good luck to Bowen

[0:12:07] Voice 9: on their good work.

[0:12:09] Voice 9: Thank you, Stephan.

[0:12:12] Voice 9: Trust Council meeting preparation.

[0:12:14] Voice 9: Here we are, Trust Council three-day schedule here

[0:12:16] Voice 9: for discussion, final review and consideration.

[0:12:21] Voice 9: Laurie, do you have anything to add at this time

[0:12:24] Voice 9: with logistics or anything on this? No,

[0:12:27] Voice 2: I don't, Chair. Okay. No, everything's in order on the

[0:12:31] Voice 2: schedule. There's no changes of anything. Okay. Chair?

[0:12:35] Voice 11: Yeah, go ahead.

[0:12:36] Trustee Elliott: Sorry. On the schedule,

[0:12:37] Trustee Elliott: it does say 6.30 to 7.30 dinner. Did we make that change?

[0:12:43] Voice 2: The libations open at 6.30 dinner

[0:12:46] Voice 2: is 7 30. yes because this schedule says 6 30 and 7 30 dinner so

[0:12:52] Voice 9: um david has something to chime in

[0:12:56] Voice 7: here yeah it's trying to make sure you're aware that you've got 90 minutes for the delegations

[0:13:00] Voice 7: in town hall right there's one delegation right so you may have additional time at that spot

[0:13:06] Voice 7: i just wanted to raise that with you um

[0:13:11] Voice 9: so that's earlier in the day and so that might

[0:13:15] Voice 9: of facilitated recess earlier is that what you're saying well that's this afternoon

[0:13:18] Voice 7: right

[0:13:19] Voice 7: so we

[0:13:22] Voice 10: want to address that topic now before we talk about dinner uh

[0:13:30] Voice 9: well uh uh well we're on

[0:13:32] Voice 9: the dinner topic and is that related to the dinner topic yes or no no no all right sorry so um i

[0:13:42] Voice 9: guess this popped up just last night and we just encourage everybody whenever you see something

[0:13:46] Voice 9: that doesn't fit, make sure we include Gloria or Alexandra in that conversation so that it

[0:13:53] Voice 9: can be, doesn't come as a surprise. I guess the concern is that seems to be late. There are a

[0:14:01] Voice 9: couple of expressions there. Is it, is there a possibility to bump that up a little bit? Like,

[0:14:06] Voice 9: I think maybe we usually only had a half an hour for libations.

[0:14:09] Voice 9: With

[0:14:09] Voice 2: the meal service, this doesn't fill up the detail as it did with other schedules that

[0:14:16] Voice 2: were circulated to trust council so yeah my apologies for that yeah i i can check with the

[0:14:22] Voice 2: with the service providers if possible my understanding was the trust council wanted

[0:14:27] Voice 2: or put things pushed back a bit and

[0:14:30] Voice 10: that's the way it's been presented

[0:14:33] Voice 9: yeah i

[0:14:34] Voice 10: think earlier versions of the agenda saw the day finishing at 6 30 yes so

[0:14:39] Voice 10: dinner would

[0:14:40] Voice 10: have been a bit later we've since amended the agenda to finish earlier in the day so

[0:14:44] Voice 10: So if they're able to accommodate early dinner, that's great,

[0:14:46] Voice 10: but all they have to do is ask.

[0:14:47] Voice 9: Yeah, because some folks may not be

[0:14:50] Voice 9: able to attend

[0:14:51] Voice 9: or get hungry earlier, and so it would be good

[0:14:55] Voice 9: if we could maximize that.

[0:14:57] Voice 9: And then perhaps if that could be investigated,

[0:15:00] Voice 9: we could advise counsel of any other change in time today

[0:15:03] Voice 9: sometime once we get started.

[0:15:06] Voice 9: That's fantastic.

[0:15:06] Voice 9: Thank you, Laurie.

[0:15:08] Voice 9: And it's complicated for sure.

[0:15:09] Voice 9: Is there anything else on that topic, dinner?

[0:15:11] Voice 8: No.

[0:15:12] Voice 8: No.

[0:15:12] Voice 9: So then let's go back to the three-day schedule.

[0:15:18] Voice 9: David, you introduced the notion that we only have one delegate,

[0:15:22] Voice 9: and so there may be additional time available to us during the day.

[0:15:27] Voice 7: Yes, you've got 90 minutes for the delegation public comments.

[0:15:31] Voice 9: Okay.

[0:15:32] Voice 7: See you, Oscar.

[0:15:33] Voice 9: Okay.

[0:15:35] Voice 9: I'm going to just continue on this stream with staff,

[0:15:38] Voice 9: because I think you probably want to chime in on that as well.

[0:15:41] Voice 10: Yes.

[0:15:41] Voice 10: Yes. So we do only have the one delegation, so we may have more time.

[0:15:44] Voice 10: Of course, we don't know how many members of the public might want to

[0:15:47] Voice 10: speak to us.

[0:15:48] Voice 10: We've got some topics of particular interest to the public this time around.

[0:15:53] Voice 10: If we do end up with extra time, my suspicion is we will probably use that time for the discussion on the provincial request for review of Islands Trust.

[0:16:02] Voice 10: Initially, we thought maybe that conversation would be shorter.

[0:16:05] Voice 10: I think after meeting with ministry staff last week at UBCM, there may be some long discussion that happens around that topic.

[0:16:12] Voice 10: But if we wrap up early, I'm not going to complain personally, especially if we get dinner advanced earlier.

[0:16:20] Voice 10: So that's my two cents.

[0:16:25] Voice 9: Okay, I'm just looking at the schedule here.

[0:16:27] Voice 9: So we'll just flow accordingly.

[0:16:29] Voice 9: I'm not inclined to recess early or anything.

[0:16:32] Voice 9: We'll just pick up some items.

[0:16:34] Voice 9: so if there's items that we could advance earlier if there actually does turn out to be time that

[0:16:38] Voice 9: would fit into a time slot just appreciate anything from yourself or the directors to

[0:16:43] Voice 9: advise me of that any suggestions at this time just flow with it

[0:16:49] Voice 10: i can connect with you at the

[0:16:51] Voice 10: break i think we've got a few items that are flagged for you know they're time permitting

[0:16:54] Voice 10: items so

[0:16:55] Voice 9: if we end up

[0:16:56] Voice 10: with time today we could

[0:16:58] Voice 10: then take those time permitting items yeah so

[0:17:00] Voice 9: So let's touch

[0:17:00] Voice 9: base at the afternoon break, then, and we'll certainly have a good feel for where we are.

[0:17:06] Voice 9: Okay.

[0:17:06] Voice 9: Great.

[0:17:07] Voice 9: Any other?

[0:17:08] Voice 9: So,

[0:17:09] Voice 8: Tim, to you.

[0:17:09] Voice 8: Yeah, I just, where we're going is great.

[0:17:13] Voice 8: And if time permitting, I just wanted to comment that I wouldn't assume that the discussion around the provincial request is going to be a brief conversation.

[0:17:27] Voice 8: So just wanted to note that.

[0:17:29] Voice 8: That's my impression.

[0:17:31] Voice 9: Yeah, well, I think everybody at the table is aware of the conversation we have with

[0:17:35] Voice 9: the ministry staff, and I think we have to take the recommendations or the suggestions

[0:17:42] Voice 9: from the provincial staff seriously, and that may indeed require a deeper conversation.

[0:17:48] Voice 9: We'll see how it goes.

[0:17:52] Voice 8: Well,

[0:17:53] Trustee Elliott: on that topic, and sort of related to the new business item, reporting out on UPCM,

[0:18:00] Trustee Elliott: We could

[0:18:01] Trustee Elliott: talk about, should written information or written notes from that meeting be circulated to trustees in advance of the discussion on the request to review?

[0:18:14] Trustee Elliott: Because we specifically went forward, we asked the question, what would position this request for review for success?

[0:18:21] Trustee Elliott: And we got information back that shouldn't form that discussion.

[0:18:24] Trustee Elliott: So how do we want to present that?

[0:18:29] Voice 9: sure well let's talk about that when we get there because you're absolutely right

[0:18:32] Voice 9: we need to address that issue okay um and given the shortage of time i don't know what we could

[0:18:38] Voice 9: do but anyway um

[0:18:39] Voice 10: unrelated to that just wanted to mention there's an email from trustee boland

[0:18:42] Voice 10: that was asking for clarity on potential shuffling of items in the agenda i had not heard any

[0:18:48] Voice 10: conversation about that they're unaware of the email i'm referring to i'm

[0:18:52] Voice 9: just trying to remember

[0:18:53] Voice 9: I thought there was some praise for the changing of the agenda.

[0:19:00] Voice 9: Yes,

[0:19:00] Voice 10: I've heard that.

[0:19:02] Voice 10: I've received that feedback, and I'm really happy trustees are appreciating the change.

[0:19:07] Voice 10: I think if I interpret Trustee Boland's email correctly,

[0:19:13] Voice 10: I think she was understanding that there was a possibility we would move the timing

[0:19:17] Voice 10: of the discussion of the provincial request.

[0:19:19] Voice 10: request right that may have been a confusion because we have already shifted it formerly

[0:19:25] Voice 10: this discussion was supposed

[0:19:26] Voice 10: to happen tomorrow we've moved it to today but i have not heard of

[0:19:29] Voice 10: any further dialogue or suggestion that we re-evaluate where it is now so i just wanted to

[0:19:35] Voice 10: be clear on that um and we can clarify for trustee boleyn

[0:19:40] Voice 9: well i think that obviously we can't

[0:19:43] Voice 9: shortchange that discussion and so in an ideal situation with the limited number of delegates

[0:19:48] Voice 9: gets coming today that we've got some additional space in there and if not that conversation will

[0:19:54] Voice 9: continue on the following day i would expect is that reasonable so

[0:20:00] Trustee Elliott: chair i think the specific

[0:20:02] Trustee Elliott: request is if that discussion is moved earlier than five o'clock like say delegations end at

[0:20:09] Trustee Elliott: 4 30 and then we open the discussion that participants who are online may be wanting

[0:20:17] Trustee Elliott: or able just to jump in for that conversation,

[0:20:20] Trustee Elliott: that an email be sent to everyone saying,

[0:20:22] Trustee Elliott: we're gonna start that conversation early.

[0:20:25] Trustee Elliott: That was Trustee Boland's request,

[0:20:28] Trustee Elliott: that it be done with plenty of warning,

[0:20:29] Trustee Elliott: email alert to send to trustees.

[0:20:31] Trustee Elliott: So perhaps if we do move into the RFD for request to review,

[0:20:38] Trustee Elliott: we could just send out a note to all the trustees.

[0:20:44] Trustee Elliott: I don't

[0:20:46] Trustee Elliott: know who will be

[0:20:47] Voice 10: participating just for that discussion, but...

[0:20:50] Voice 10: Oh, I see.

[0:20:50] Voice 10: But trustees were

[0:20:51] Voice 10: there only for that.

[0:20:53] Voice 10: Potentially.

[0:20:53] Voice 9: Yes.

[0:20:54] Voice 9: I see.

[0:20:55] Voice 9: So that would mean rejigging the agenda to move the administrative officers' consent agenda items somewhere else,

[0:21:05] Voice 9: but that's only a few minutes, I suspect, maybe longer.

[0:21:10] Voice 9: longer. So maybe there's a half an hour in there that maybe an hour maximum that could

[0:21:17] Voice 9: be saved.

[0:21:18] Voice 9: I think

[0:21:19] Voice 10: the request is as we move through the agenda if we're making good time and we

[0:21:22] Voice 10: advance to the discussion for the Provincial Review earlier than what this agenda indicates

[0:21:26] Voice 10: that we should just send an email out to trustees who may only be joining for that and I think

[0:21:31] Voice 10: that's possibly achievable. We can do that.

[0:21:34] Voice 9: We'll just work with it

[0:21:35] Voice 10: if we move through

[0:21:36] Voice 10: the agenda.

[0:21:36] Voice 10: decide

[0:21:36] Voice 9: that at the break then is that respectful of a sufficient advance notice i would i would

[0:21:43] Voice 8: just suggest that we identify that we're not sure how many like how long the public comment period

[0:21:49] Voice 8: is no exactly

[0:21:50] Voice 8: right and that we'll probably be getting into that as soon as we're finished with

[0:21:54] Voice 8: public comment so it could be it could be four o'clock right so if anyone's thinking about just

[0:22:02] Voice 8: Just zooming into that part, they should be paying attention starting at 3.30.

[0:22:06] Voice 8: Yeah.

[0:22:08] Voice 9: We're going to move

[0:22:09] Voice 8: on into that as soon as we can after.

[0:22:11] Voice 8: We don't know.

[0:22:12] Voice 8: Maybe we'll have 30 people for public comment.

[0:22:14] Voice 9: You know,

[0:22:14] Voice 9: the agenda is only a guideline for events.

[0:22:17] Voice 8: Absolutely.

[0:22:18] Voice 9: We have the privilege of adjusting it accordingly.

[0:22:21] Voice 9: And we do.

[0:22:23] Trustee Maude: But I just expressed disappointment at the suggestion that trustees would only come in for one issue.

[0:22:28] Trustee Maude: Trustees are here for trust counsel.

[0:22:30] Trustee Maude: so well

[0:22:31] Voice 9: i want to thank you for raising that yeah uh trustee maude because that is troublesome

[0:22:37] Voice 9: we're here for council and that's the entire session um not selectively uh voting on issues

[0:22:45] Voice 9: that you want to be sure full participation but should be full participation at all times

[0:22:54] Voice 9: Okay. So I think I'll just say that at the beginning, the agenda is flexible. We may be behind, we may be ahead.

[0:23:05] Voice 9: Okay. Is that all right, everybody? Anything else on the three-day schedule from anybody?

[0:23:15] Voice 9: Okay. Get your seatbelts on.

[0:23:17] Voice 9: Well,

[0:23:20] Voice 8: I just had a question for Vice-Chair Elliott, you sent around an email letting

[0:23:28] Voice 8: folks know about the event on Gabriola, and you did mention the potential for, just trying

[0:23:38] Voice 8: to find it, of course I can't find it now, the potential for Trust Council allocating

[0:23:45] Voice 8: training.

[0:23:45] Voice 11: Oh, right.

[0:23:46] Voice 11: And

[0:23:46] Voice 8: I'm just wondering if you have intention to bring that up at this meeting.

[0:23:51] Voice 8: I

[0:23:52] Trustee Elliott: think we discussed this before, that if you're traveling back tomorrow morning, that would still be covered under a Trust Council regular meeting or travel piece.

[0:24:07] Trustee Elliott: piece if if we were to stay in a hotel and have that extra accommodation um that's probably we'd

[0:24:14] Trustee Elliott: need an RFD to pull that on the Thursday night yeah Thursday night and so I've offered billets

[0:24:23] Trustee Elliott: and accommodation I think nobody's responded uh except for you that you would stay overnight

[0:24:30] Trustee Elliott: so I think would you have to no cost and there hasn't been a significant number of people saying

[0:24:36] Trustee Elliott: i want to attend those people seem to want to stay and then leave and actually it's quite early the

[0:24:42] Trustee Elliott: talk is at 5 45 and we're having you know a meal together at bannock and and so it might be over by

[0:24:49] Trustee Elliott: nine people could leave on a 9 30 ferry okay

[0:24:54] Voice 8: i was just wanting to check in if whether you had a

[0:24:56] Voice 8: thought about bringing that up if

[0:24:58] Trustee Elliott: enough trustees were saying we want to stay and stay overnight

[0:25:01] Trustee Elliott: but you're

[0:25:01] Voice 8: not getting those numbers okay fairness

[0:25:03] Voice 8: any

[0:25:04] Trustee Elliott: other advice am i missing something

[0:25:06] Trustee Elliott: well

[0:25:06] Voice 10: there's still travel costs even if folks aren't staying overnight um and so those i think

[0:25:12] Voice 10: would be funded out of the trust council travel for training okay but that would

[0:25:17] Voice 9: only be from

[0:25:18] Voice 9: the nine mode gabriel on back because yeah

[0:25:20] Voice 10: barely barely insignificant i would suspect

[0:25:23] Trustee Elliott: yeah um so

[0:25:25] Trustee Elliott: do we need

[0:25:25] Voice 8: we'd still need an rfd for that

[0:25:27] Trustee Elliott: you would need yeah sorry

[0:25:31] Voice 10: i don't know what you would

[0:25:33] Voice 10: if it's for training to be a trust council supported training you do need a resolution

[0:25:39] Voice 10: of trust council or this body potentially um to support that i'll see

[0:25:43] Trustee Elliott: how many are interested

[0:25:44] Trustee Elliott: if it's significant not all faith for their fairies myself i don't

[0:25:50] Voice 10: suspect it will be a

[0:25:51] Voice 10: significant expense no if it's

[0:25:53] Voice 10: just a fairy and some followers

[0:25:54] Voice 9: but there is potential one

[0:25:57] Voice 9: additional hotel man is

[0:25:58] Trustee Elliott: there yeah yeah

[0:25:59] Voice 9: well if i come i'm going to want to come back to that

[0:26:01] Voice 9: yes

[0:26:02] Trustee Elliott: okay because

[0:26:03] Voice 9: otherwise it's going to be new before i get home so i can leave her we'll keep

[0:26:07] Trustee Elliott: collecting information and see who's interested in putting

[0:26:11] Voice 10: that on yeah we're halfway through

[0:26:13] Voice 10: the fiscal year and zero dollars has been spent against that budget line so there's no concerns

[0:26:18] Voice 9: budget is available right okay so then work with the staff to figure out a magic number

[0:26:24] Voice 9: and see what we can do.

[0:26:28] Voice 9: That's great.

[0:26:31] Voice 8: Yeah, and then ideally

[0:26:32] Voice 8: I guess that would be a new business

[0:26:35] Voice 8: on Thursday.

[0:26:38] Voice 8: Or somewhere else.

[0:26:42] Voice 8: Anyway, we don't

[0:26:44] Voice 9: have to go into that.

[0:26:44] Trustee Elliott: I don't have to have it.

[0:26:46] Trustee Elliott: Yeah,

[0:26:46] Voice 9: because people will want to have certain

[0:26:50] Voice 9: to make the decision about where there's a name.

[0:26:53] Voice 9: So that,

[0:26:58] Voice 9: well, let's ponder that

[0:27:00] Voice 9: that because we'll obviously need to make that decision sooner than later does executive committee

[0:27:04] Voice 9: have the ability to make that decision outside of council executive

[0:27:08] Voice 10: committee does have authority

[0:27:09] Voice 10: and responsibility for actually planning and executing trust council's training yeah

[0:27:14] Voice 9: um so i

[0:27:15] Voice 10: think you could step into that

[0:27:16] Voice 9: space and given that we've had a discussion about it can we do

[0:27:20] Voice 9: that by i realize it's additional work but some kind of rwm type thing or something because we're

[0:27:25] Voice 9: not going to meet again and we're not

[0:27:26] Voice 9: ready to make that are

[0:27:28] Trustee Maude: we ready to make a decision well

[0:27:29] Trustee Maude: Well, I don't know.

[0:27:30] Trustee Maude: Can we not just open it and say if people attend, we'll cover the expenses?

[0:27:35] Voice 9: And you're indicating there's funding, so we could do that.

[0:27:39] Trustee Elliott: So Thursday, September 26th.

[0:27:42] Trustee Elliott: So that, say, $500 will be allocated from the Trust Council Council Training Budget?

[0:27:48] Trustee Elliott: Travel for Travel.

[0:27:49] Trustee Elliott: Travel for...

[0:27:50] Voice 9: Well, make it up to $1,000, actually, because two people stay in a hotel.

[0:27:55] Trustee Elliott: Yeah.

[0:27:55] Trustee Elliott: From the Council Travel for Council training budget, trustees or staff attending the Doug White Talks on Thursday, September 26th?

[0:28:04] Voice 7: It should

[0:28:05] Voice 7: just be trustees, but

[0:28:05] Trustee Elliott: staff is a separate budget.

[0:28:07] Voice 7: Oh, staff

[0:28:07] Trustee Elliott: is a separate budget, right.

[0:28:12] Trustee Elliott: So, again, I move that $1,000 be allocated from the Trust Council Travel for Council training budget for trustees attending the Doug White Third Talk Thursday, September 26th.

[0:28:29] Voice 9: did you get that lori i

[0:28:31] Trustee Elliott: can even yeah yeah

[0:28:33] Voice 9: i can do tim peterson seconded thank you

[0:28:36] Voice 9: any further discussion all those in favor that's great thank you well

[0:28:41] Voice 9: thank you toby

[0:28:42] Voice 9: um three-day schedule anything else all right let's move along i'm gonna skim

[0:28:50] Voice 9: right the way through the new business and hey here we are ubcm ranked round table review

[0:28:55] Voice 9: review discussion. BCM was great. We do need to provide reports back to Council.

[0:29:04] Voice 9: Yes. Toby, do you have some thoughts here?

[0:29:10] Trustee Elliott: Well, Tim, you started us off and thank you for your notes, which are wonderfully brief.

[0:29:16] Trustee Elliott: I

[0:29:17] Voice 8: tried not to get

[0:29:18] Voice 8: too long-winded.

[0:29:19] Trustee Elliott: I'm the opposite. So we have, I think,

[0:29:24] Trustee Elliott: three significant pieces to report out on the workshops could probably wait um they're

[0:29:31] Trustee Elliott: substantial you know we want links in them we want who attended who are the principal players

[0:29:36] Trustee Elliott: that's good information and feedback to trustees and programs committee but it's not urgent i think

[0:29:41] Trustee Elliott: the ministry result of the ministry meetings um should probably be reported out this meeting

[0:29:48] Trustee Elliott: because it is germane to strategic planning, discussions on housing,

[0:29:55] Trustee Elliott: and the question of view and restrictions on engagement.

[0:30:00] Trustee Elliott: big topics so how can we do that you know not wrong with the group i'm

[0:30:15] Voice 9: i think there needs to

[0:30:18] Voice 9: be a thoughtful full report on this and that we don't have the time to do that you have to just

[0:30:24] Voice 9: acknowledge that but i think that there's opportunity even in the trustee roundtable to

[0:30:29] Voice 9: speak about our experience there um indicating that a full report will come later um i think

[0:30:37] Voice 9: in the conversation around I think the one item that is I think important in this is the

[0:30:44] Voice 9: conversation about the letter to the province and what we've learned from that now um no question

[0:30:51] Voice 9: I know that uh Claire you were taking notes is that in any kind of a format that's

[0:31:02] Voice 9: I've

[0:31:02] Trustee Elliott: written up notes where um supplemented and supported and I did confirm with the CAO

[0:31:10] Trustee Elliott: um some of the wording and so there's a good set of notes that has at least the three of us

[0:31:18] Trustee Elliott: have looked at and sent to you three so if you can take a look even before our

[0:31:24] Trustee Elliott: council meeting, we can tighten them up and send to all trustees and then present that

[0:31:30] Trustee Elliott: maybe in the discussion or before the discussion, somewhere in that. But at least they'll have

[0:31:37] Trustee Elliott: the written report out. I think that's important. And I tried to capture exact phrases. That's

[0:31:46] Trustee Elliott: what we're there to do is bring that information back to council so that they can inform our

[0:31:51] Trustee Elliott: discussion.

[0:31:51] Trustee Elliott: but

[0:31:51] Trustee Maude: those notes should be confidential in nature because it was a confidential meeting with

[0:31:57] Trustee Maude: ministry staff that we were part of knowledge in a confidential nature i don't think they should

[0:32:01] Trustee Maude: be in a public venue

[0:32:02] Trustee Elliott: okay so not on a general let's

[0:32:04] Voice 9: get some clarity on that i'm not so sure

[0:32:07] Voice 9: about that i

[0:32:09] Voice 10: i don't share that concern it's not legal advice it's um dialogue with ministry staff

[0:32:17] Voice 10: that is informing a conversation council is having this week.

[0:32:21] Voice 10: We did mention to ministry staff

[0:32:23] Voice 10: that trust council is having this discussion.

[0:32:26] Voice 11: They

[0:32:26] Voice 10: were fully aware that we were going to be

[0:32:28] Voice 10: taking the information received to inform debate on this topic.

[0:32:34] Voice 10: Most of what we heard from ministry staff

[0:32:36] Voice 10: reflects what the CAO comments have said

[0:32:39] Voice 10: with some

[0:32:39] Voice 10: additional points that are valuable for consideration.

[0:32:43] Voice 10: To not share that information with trustees

[0:32:45] Voice 10: to inform this discussion I think is a disservice to good governance.

[0:32:49] Trustee Maude: I wasn't suggesting good governance, but I was saying putting it in a public venue.

[0:32:53] Trustee Maude: I don't think that's a good answer.

[0:32:55] Trustee Maude: Oh,

[0:32:56] Voice 10: I mean, I heard Trustee Elliott suggest that those notes be shared with trustees to inform

[0:33:01] Voice 10: My

[0:33:02] Trustee Maude: question is, should it be circulated confidentially or do they go on the agenda as a public document?

[0:33:08] Voice 12: I would circulate to trustees. I think we would want, you know, collegially if it was going to be published on an agenda

[0:33:14] Voice 12: we particularly if you choose to attribute a comment to a person we would want to circle back

[0:33:18] Voice 12: and ensure they saw it before we published it but i think you could circulate trustees i think

[0:33:23] Voice 12: placing on agenda we'd probably want to be more

[0:33:25] Voice 12: collegial in the review prior yeah but yeah the

[0:33:29] Trustee Elliott: summarized version should be a report that appears on our next agenda i think we should still have

[0:33:36] Trustee Elliott: that but we need those notes for trustees so

[0:33:38] Voice 8: yeah and i would just say that um to be useful those

[0:33:42] Voice 8: Those notes need to get out to trustees as soon as possible today.

[0:33:46] Voice 11: I can work on that in the next hour.

[0:33:48] Voice 11: And if you all take a look, I agree then.

[0:33:51] Voice 9: I agree with getting this out because it needs to seed that conversation.

[0:33:56] Voice 9: But I think that it also needs to be really clear that it says something along the lines of preliminary notes, draft, not yet vetted or something.

[0:34:06] Voice 9: And just because, as Claire has indicated, we haven't confirmed, but I know that your minutes, your recordings are bulletproof, but we want to make sure that everybody really wants it to be said that way.

[0:34:21] Voice 9: So let's just make sure it says draft on it, for sure, and say preliminary notes for your information.

[0:34:27] Voice 9: For

[0:34:28] Trustee Elliott: your information only.

[0:34:29] Voice 9: Yeah, for your information only.

[0:34:30] Voice 9: And then we can, when we come around to the full reporting out on UBCM, we'll have the

[0:34:39] Voice 9: baseline in there.

[0:34:41] Voice 9: Is that a reasonable expectation?

[0:34:44] Voice 9: Okay.

[0:34:44] Voice 9: So you guys should work together and figure that out.

[0:34:48] Trustee Elliott: One more note on the roundtable or reporting out.

[0:34:51] Trustee Elliott: So we don't have that in our agenda for other things, like who attended which workshops.

[0:34:59] Trustee Elliott: shots you might want to talk to that trustee um you know code of conduct standards of conduct

[0:35:04] Trustee Elliott: tim and i and you

[0:35:04] Voice 9: can come in a later report you

[0:35:06] Trustee Elliott: think so yeah we're supposed to report the next

[0:35:09] Trustee Elliott: trust council which is today as

[0:35:11] Voice 9: well no we're not bound by coming out at trust council it can come

[0:35:14] Voice 9: out at any point in time because you're right next trust council is december well that's kind

[0:35:20] Voice 9: of useless so i think we can focus on getting that report out and and just distribute it accordingly

[0:35:27] Voice 9: Yeah. Does that

[0:35:28] Voice 10: seem reasonable? Well, the next trust council is this one, right? UBC was last week. The next trust council for policy is here. It is a practical logistic. The feasibility of it is a struggle. If there's pieces that are relevant to conversations happening now, I think we hustle to advance them.

[0:35:47] Voice 10: I think a written report can come at a later date.

[0:35:51] Voice 10: We can circulate that to trustees earlier than the next council meeting

[0:35:54] Voice 10: and then also include it on the council meeting agenda

[0:35:56] Voice 10: just for official receipt.

[0:35:59] Voice 10: You know, certainly as you wander around,

[0:36:00] Voice 10: share with trustees the sessions that you went to

[0:36:02] Voice 10: and share what you learned.

[0:36:04] Voice 10: I think that's valuable.

[0:36:06] Voice 9: Yeah, you know, I think the original notion there was

[0:36:09] Voice 9: if you want to speak about it in the roundtable, that'd be great.

[0:36:12] Voice 9: But obviously you might want to talk about local issues as well.

[0:36:14] Voice 9: So we get to balance that accordingly.

[0:36:17] Voice 9: And, you know, in previous reporting, I always did brief reports, much like Tim's, actually,

[0:36:22] Voice 9: and just said, talk to me if you want to know more about any particular topic.

[0:36:27] Voice 9: And I always provided links to the materials to make sure that was adequate.

[0:36:33] Voice 9: So I think it's forthcoming, but it's just when council falls a week after, less than a week after UBCM,

[0:36:42] Voice 9: it's just not

[0:36:42] Voice 4: i'm

[0:36:43] Voice 9: not going to be able to participate and so then therefore my comments

[0:36:46] Voice 9: would remain absent tim yeah

[0:36:50] Voice 8: well i'll just say uh um getting the notes together yesterday was

[0:36:57] Voice 8: i made an effort to do it but i i don't blame anyone for um i don't know catching up on sleep

[0:37:03] Voice 8: or catching your breath or whatever else was necessary i just wanted to highlight um but one

[0:37:09] Voice 8: One of the, there is a request around the strengthening responsible conduct around that, the LGMA-UBCM discussion paper.

[0:37:20] Voice 4: Right.

[0:37:20] Voice 8: And there is, there's a deadline for providing response to the questions, which is November 1st.

[0:37:27] Voice 8: Obviously, we're not sure if we'll have time to go into that today.

[0:37:30] Voice 8: day. But

[0:37:31] Voice 8: in terms of what Islands Trust might want to contribute to that, top of my head,

[0:37:41] Voice 8: I was going to ask if David Marler would have a look at that paper, and then maybe we could

[0:37:47] Voice 8: have that on our agenda for our next meeting. We don't have a lot of meetings before November

[0:37:53] Voice 8: 1st, but I was

[0:37:57] Voice 8: thinking it'd be nice.

[0:37:57] Voice 9: October 9th is our next meeting, which

[0:37:59] Voice 9: is actually

[0:38:00] Voice 9: not that very far away it's not

[0:38:02] Voice 9: that far away um anyway

[0:38:07] Voice 8: uh because i think if we do want to

[0:38:12] Voice 8: have a response obviously we have to we have to be thinking about it by our next meeting so um

[0:38:18] Voice 8: i don't know if if any uh you see has had a chance to go through the discussion paper in any depth

[0:38:25] Voice 8: um but i thought it might be useful for our legislative services director to

[0:38:31] Voice 8: to have a look and then maybe we could have a conversation at our next cc meeting about that

[0:38:36] Voice 8: so do you have the capacity for that

[0:38:37] Voice 7: never have capacity but i'll still do it

[0:38:41] Voice 9: yeah well you know i think we need

[0:38:43] Voice 9: to and thank you david i think we really need to come to grips

[0:38:46] Voice 9: with having the capacity or not having the capacity um we need to be stronger in those areas

[0:38:52] Voice 9: but you guys

[0:38:56] Voice 9: always want to

[0:38:57] Voice 9: satisfy council's appetite

[0:38:59] Voice 9: Yeah,

[0:39:00] Voice 7: if I may, there is

[0:39:01] Voice 7: public conduct on your agenda today

[0:39:03] Voice 7: so you can see how council

[0:39:05] Voice 7: responds to that,

[0:39:06] Voice 9: what you're going to do with that

[0:39:07] Voice 9: and

[0:39:07] Voice 7: it's going to be part of that

[0:39:09] Voice 9: Okay, so it's a bit fluid

[0:39:11] Voice 9: but let's see what we can do

[0:39:14] Voice 9: opportunities, one should

[0:39:15] Voice 9: consider all of the opportunities that come before

[0:39:17] Voice 9: us in life. Well, and certainly

[0:39:19] Voice 8: if council has no

[0:39:20] Voice 8: no appetite for change, then you're off the hook, I guess.

[0:39:29] Voice 8: But conversely, at the very least, I think it's worth while getting your eyes on it,

[0:39:36] Voice 8: since you're advising us around good conduct.

[0:39:39] Voice 10: It's the person I sent you last week.

[0:39:41] Voice 8: Yeah.

[0:39:41] Voice 10: Yeah.

[0:39:42] Voice 10: I have it.

[0:39:43] Voice 8: Okay.

[0:39:43] Voice 10: Yeah.

[0:39:44] Voice 8: I just wanted to raise that, because there is that November 1st deadline for response.

[0:39:47] Voice 8: So we're not sure if we want a response, but if we do, yeah.

[0:39:51] Voice 8: to get on yeah

[0:39:52] Voice 9: okay so are we good on the bbcm roundtable review discussion everybody's got

[0:39:58] Voice 9: somebody's got little things to do so so

[0:40:00] Trustee Elliott: if i circulate that by

[0:40:03] Trustee Elliott: noon you look at it just after lunch i'll get back to you i know you come to the meeting yeah

[0:40:09] Voice 9: okay i'll

[0:40:10] Voice 9: glance at it if i can okay

[0:40:11] Trustee Elliott: people

[0:40:12] Voice 9: want to drag me aside all the time and have

[0:40:15] Voice 9: have conversations okay

[0:40:16] Voice 10: no

[0:40:17] Voice 9: thanks um

[0:40:19] Voice 10: just a generic comment

[0:40:20] Voice 9: it would be appropriate there's

[0:40:22] Voice 9: a few eyes on it go yeah a

[0:40:25] Voice 10: generic comment so this is my first time at ubcm yeah um you know

[0:40:28] Voice 10: historically we've talked about how much this event cost and it is a bit of sticker shock and

[0:40:32] Voice 10: i sort of looked at it and thought what on earth yeah having been there i see the value yeah there

[0:40:38] Voice 10: is excellent opportunity to learn from others in the space great networking opportunities building

[0:40:43] Voice 10: the relationships to foster the collaborate part of our mandate and work on some advocacy so

[0:40:50] Voice 10: i think it's really valuable and i'm grateful that we're moving towards actually having some

[0:40:54] Voice 10: written notes so that all trustees can also see the value in it so yeah

[0:40:58] Trustee Elliott: one more comment we should

[0:41:00] Trustee Elliott: start earlier in this year on the planning kind

[0:41:04] Voice 10: of it's already in the list there's actually some

[0:41:06] Trustee Elliott: trustees who want to attend and we may not want to go on the exception of just all the vice chairs go

[0:41:11] Trustee Elliott: is how do we make this more a learning environment for all trustees. I think this leaves a great

[0:41:17] Trustee Elliott: value for broader representation there and much more focused on what we're actually

[0:41:23] Trustee Elliott: advocating for and asking for. We want

[0:41:27] Trustee Elliott: to nail that

[0:41:27] Voice 9: down. Of course, the dilemma with UBCM is

[0:41:30] Voice 9: they don't actually post the program until very late. So you don't really know what you're signing

[0:41:35] Voice 9: up for.

[0:41:36] Trustee Maude: And I think that's sort of my concern is, you know, we need to get better coordinating

[0:41:40] Trustee Maude: meeting. We were supposed to get coordinated who was attending what and all that. That

[0:41:45] Trustee Maude: never happened.

[0:41:46] Trustee Maude: Because we didn't know until the week before the convention.

[0:41:49] Trustee Maude: But even at that point. And

[0:41:52] Trustee Maude: the thing is, we did a lot of last minute stuff, which unfortunately

[0:41:57] Trustee Maude: I didn't participate in because it was last minute. And, you know, the coordination needs

[0:42:04] Trustee Maude: be a little bit better yeah um it's it's just one of those things it's i realize it's difficult um

[0:42:13] Trustee Maude: and but the other thing is too as i think there needs to be a little bit of a sit-down briefing

[0:42:19] Trustee Maude: prior to going to to ubcl because we had trustees setting up meetings without consulting staff

[0:42:26] Trustee Maude: without letting us know um we had missed meetings which i personally got recommended for by ministry

[0:42:32] Trustee Maude: to do that. And so we need to be a little bit more disciplined in our approach.

[0:42:44] Trustee Maude: We need the resources and the capacity to do that.

[0:42:47] Voice 9: Certainly,

[0:42:49] Voice 10: I think our requests for meetings with the province is not always informed by the agenda,

[0:42:59] Voice 10: a UBCM agenda so we don't need to wait for that to come we could be planning that in advance we

[0:43:03] Voice 10: could actually be being more strategic around what we want to advocate for there what we want

[0:43:08] Voice 10: to advance what topics we want to talk about and actually have those sit-down sessions so that we

[0:43:13] Voice 10: have a coordinated approach yeah

[0:43:17] Voice 12: I would just add I'm feeling again the lack of policy advisor

[0:43:20] Voice 12: capacity because of course I was trying to help you amongst the hundred other things heading into

[0:43:24] Voice 12: trust council and the other UBCM pieces so that is when I was in that role that was a big piece

[0:43:29] Voice 12: of my job was helping prep all those pieces and

[0:43:32] Trustee Maude: so you're again

[0:43:32] Voice 12: feeling that that position is not

[0:43:34] Voice 12: there to support executive committee and yeah but equally

[0:43:38] Trustee Maude: though you know is it you had no idea that

[0:43:40] Trustee Maude: a trustee was going to go in and arrange a ministry meeting well that's not that's not

[0:43:44] Voice 11: not in

[0:43:45] Trustee Maude: any way putting on staffs because i think that we need to understand what the policies and

[0:43:52] Trustee Maude: procedures are and what's the appropriate behavior is because i think it wasn't clear to some

[0:43:56] Trustee Maude: trustees and

[0:43:58] Voice 12: then as you move forward with your new strategic plan it may be like by june trust

[0:44:03] Voice 12: council and it depends on the timing of the exam but you might want to hook your advocacy more

[0:44:07] Voice 12: directly to council stated strategic priorities but it does seem a bit ad hoc and i think you're

[0:44:14] Voice 12: seeing some alignment coming now in the way in which you're approaching your work and so as you

[0:44:18] Voice 12: look at advocacy as a piece of that you might want to have stronger alignment with your priorities

[0:44:26] Voice 9: absolutely okay i'm just gonna make one remark you know we didn't have minute we did not have

[0:44:33] Voice 9: minister meetings because they would turn down but we had staff meetings and that's the first

[0:44:37] Voice 9: time that i've participated in a staff only meeting and i'll tell you it was very valuable

[0:44:43] Voice 9: and we should consider doing more of that level of meetings we don't need to meet with the minister

[0:44:49] Voice 9: the minister will be briefed on anything that staff bring i just found it quite a bit more

[0:44:56] Voice 9: informative so that's

[0:44:59] Trustee Elliott: great once that informed the minister all the

[0:45:01] Trustee Elliott: way

[0:45:03] Voice 8: certainly heard in um

[0:45:06] Voice 8: that the minister would also welcome opportunities to meet in victoria outside of bbcm as well

[0:45:10] Voice 8: so

[0:45:11] Voice 9: no um minister kang is very welcoming and uh open door policy and we need to take advantage

[0:45:17] Voice 9: of that when we have something important to ask for

[0:45:21] Trustee Elliott: just one more thing there was something um

[0:45:25] Trustee Elliott: that was missed, and I don't know where to bring it up,

[0:45:27] Trustee Elliott: but in our meeting about First Nations engagement

[0:45:31] Trustee Elliott: and how are we doing, can you give us more direction?

[0:45:35] Trustee Elliott: The feedback actually was the Islands Trust is doing well.

[0:45:39] Trustee Elliott: We use you as a model for other local governments,

[0:45:43] Trustee Elliott: which you didn't hear.

[0:45:44] Trustee Elliott: It would be in that meeting, but you and I didn't.

[0:45:47] Trustee Elliott: And so I'm wondering where that might come back,

[0:45:50] Trustee Elliott: um because it's so rare that we get outside information about how our processes are working

[0:45:57] Trustee Elliott: and so this is the first time i've actually heard um you are doing well uh we use you as a model and

[0:46:04] Trustee Elliott: and we want to support you more in this work and so i just i will highlight that for trust council

[0:46:10] Trustee Elliott: just as a little tidbit because you have to get in the circle of there's so much to do and we're

[0:46:15] Trustee Elliott: are overtasked and we don't know how we're doing but the report card came back and it said

[0:46:19] Trustee Elliott: I think a B plus maybe A minus so

[0:46:22] Voice 11: I'm very very

[0:46:24] Voice 11: happy about that yeah

[0:46:26] Voice 8: I'm just on the notes in

[0:46:27] Voice 8: terms of those those meetings um I didn't go into that because I didn't feel like we'd had

[0:46:34] Voice 8: the discussion about David sort of highlighted what's what's appropriate uh in in the public

[0:46:40] Voice 8: realm and what's not and so i didn't actually spend my note making a lot on the weekend

[0:46:49] Voice 8: on those but uh i look forward to seeing what you have and if there's anything i need

[0:46:52] Voice 8: feel that you're missing which i highly doubt uh i'll let you know okay that's great thanks

[0:47:04] Voice 9: everybody and it was great to be there with you and have a lot of sight let's move on to

[0:47:12] Voice 9: trust area services LTC chairs before the local advocacy anything typical happening here?

[0:47:22] Trustee Elliott: So sort of on the coordination of advocacy I did make a misstep and I apologize but the opt-in

[0:47:32] Trustee Elliott: to the climate connects which went out after last executive committee

[0:47:39] Trustee Elliott: that we were supposed to do a sort of group application and I missed that for the Gabriel

[0:47:45] Trustee Elliott: Trust Committee so we actually didn't end up getting our application approved so spring did

[0:47:51] Trustee Elliott: I was very happy to see that so I need to be more up to date so I'm sorry to my community that we

[0:47:58] Trustee Elliott: didn't get a climate connection piece but I'm hoping we can get some learning back

[0:48:05] Trustee Elliott: I think it's not really advocacy okay

[0:48:11] Voice 9: um just a footnote also there on local advocacy and maybe

[0:48:19] Voice 9: some of the best behavior on the part um I actually did speak with Chris Nichols at

[0:48:25] Voice 9: UBCM and asked him about an avenue to request information about the aquaculture license that

[0:48:33] Voice 9: was issued on Thetis and that we have declined the rezoning and asked the minister to rescind

[0:48:41] Voice 9: that permit.

[0:48:42] Voice 9: And we'd heard nothing for almost three months now.

[0:48:45] Voice 4: And

[0:48:46] Voice 9: Chris said, oh, well, send me the letter that you sent and I'll bump it up to people

[0:48:51] Voice 9: that I know and see what happens.

[0:48:52] Voice 9: And so he actually got a response back from a staff person.

[0:48:55] Voice 9: I now have a staff person's name that is responsible for that file and there was going to be something

[0:49:01] Voice 9: coming back.

[0:49:01] Voice 9: so just let you know that's sort of an advocacy thing i was asking for something and that did

[0:49:05] Voice 9: get advanced and chris is such a great person to work so

[0:49:09] Voice 12: if i might chair ideally that's the role

[0:49:11] Voice 12: of trust area services place for you so

[0:49:12] Voice 12: we would generally elected officials not go directly to

[0:49:16] Voice 12: provincial stuff yeah and

[0:49:17] Voice 12: that you would come through trust area services and we would be

[0:49:19] Voice 12: your internal advocate yeah that's what i'm

[0:49:20] Trustee Elliott: saying i misstepped you

[0:49:22] Voice 12: know but yes but the

[0:49:23] Voice 12: great that he is a great service and really that role is meant to be our conduit into the other

[0:49:27] Voice 12: I

[0:49:28] Voice 9: think actually the question was, how can I do this?

[0:49:31] Voice 9: And he said, well, send me the letter and I'll bump it up.

[0:49:35] Voice 9: There's

[0:49:35] Voice 12: an invitation there, but in general, it's best if we can help you.

[0:49:38] Voice 9: Totally understood. I try not to.

[0:49:42] Voice 9: Anyway, so you now know. So that's actually that's why I'm mentioning you here today.

[0:49:47] Voice 9: Let's go on to correspondence.

[0:49:49] Voice 8: I just have like two quick things.

[0:49:52] Voice 8: One, I did mention North Salt Spring water was presented at the LTC,

[0:49:58] Voice 8: and one of the items that was sort of highlighted is that the water district can't prioritize water supply

[0:50:08] Voice 8: for affordable housing without provincial approval.

[0:50:11] Voice 8: And I suspect that that is something that both the LTC and the LCC may wish to pursue

[0:50:20] Voice 8: as an advocacy topic with the province um so just wanted to to bring that up and then i missed one

[0:50:27] Voice 8: little thing um circling around to the the ubc um um i spoke with uh roberta from the advocacy

[0:50:35] Voice 8: access program at disability bc right and uh just in terms of as we're establishing the new

[0:50:41] Voice 8: accessibility committee um she said any questions of any sort on that process she's happy to

[0:50:50] Voice 8: happy to answer any questions so I'll make sure I get you her email address okay okay

[0:50:59] Voice 9: correspondence we have three pieces one came as a late item ocean protections plan newsletter

[0:51:05] Voice 9: that's here for information then the next uh session is coming up with a mention there's

[0:51:09] Voice 9: registration and things that will have to be spoke after if you want to participate in that

[0:51:13] Voice 9: virtually ideal I

[0:51:14] Voice 12: yeah I don't know if and when there will be another one this is just a new

[0:51:17] Voice 12: seven yeah

[0:51:18] Voice 9: just a new set I'm just flagging the bigger picture so we'll just receive that

[0:51:22] Voice 9: for information perhaps we want to circulate that to trustees and so is that taken by general

[0:51:28] Voice 9: consent can we ask staff to circulate that newsletter for these thank you um city victoria

[0:51:35] Voice 9: question important climate leadership plan and climate change adoption plan uh um and request

[0:51:43] Voice 9: for submissions is uh deadlines october 11th claire do you know anything about that uh well

[0:51:48] Voice 12: this is one where we debate sometimes whether we add things to your agenda yeah how relevant are

[0:51:52] Voice 12: they and then

[0:51:53] Voice 12: you know we're we're area on the side of providing you with as much as we can i

[0:51:57] Voice 12: would just you don't particularly have staff capacity to assist you with

[0:52:00] Voice 12: this and you don't

[0:52:01] Voice 12: have overlapping jurisdiction i think it's been provided to you within your capital regional

[0:52:05] Voice 12: district so i would suggest if you're going to let something slide this might be that this could be

[0:52:09] Voice 12: something so

[0:52:10] Voice 9: uh general can you see that information everybody anybody else that

[0:52:14] Voice 9: anything one of you no okay so we'll just receive this information thank you so then 10.3 was a

[0:52:21] Voice 9: a letter from Mr. Wright with respect to the letter to the province, I think. And what

[0:52:30] Voice 9: do you want to do with that?

[0:52:35] Trustee Maude: Well, that's related to Trust Council.

[0:52:37] Trustee Maude: Yeah.

[0:52:37] Trustee Maude: So it's already...

[0:52:40] Trustee Maude: Yeah, I

[0:52:40] Voice 9: think it was copied to Council already.

[0:52:42] Voice 4: Yeah.

[0:52:44] Voice 9: So we'll just receive it for information. Council can take it under... as information.

[0:52:52] Voice 1: Yeah, to their agenda, and that they received it then on their agenda.

[0:52:57] Voice 9: I'm sorry, I think it was, I think it was emailed to everybody. I don't

[0:53:04] Voice 9: believe so again. I don't think that letters on the agenda. It is not on the agenda. It was late, but it did go to all trustee. It did go to all trustees.

[0:53:13] Voice 9: So,

[0:53:13] Voice 10: that's it was circulated to easy that I saw

[0:53:15] Voice 9: all

[0:53:16] Voice 12: trustees as well.

[0:53:18] Voice 9: I got it on all trustees.

[0:53:19] Voice 12: Mr. Right himself sent it. Yeah.

[0:53:21] Voice 9: So, trustees can take that into consideration when we have the conversation and want to thank Mr.

[0:53:28] Voice 9: to write for taking the opportunity to write to us in detail yeah

[0:53:32] Trustee Elliott: and

[0:53:35] Voice 9: you know the yeah it just

[0:53:38] Voice 9: comes back to that whole conversation about agenda coming out people want to make remarks and i think

[0:53:42] Voice 9: we need to be a little bit liberal at least to determine if there's necessary action like for

[0:53:47] Voice 9: instance if it didn't get circulated to trustees we would want to make sure that's circulated

[0:53:53] Voice 9: okay so then that concludes correspondence no further actions our review and amendment

[0:53:59] Voice 9: the current work program that's where we are at today unless there's anything dramatic that's

[0:54:03] Voice 9: changed otherwise so i would suggest we receive that information and our next meeting is october

[0:54:09] Voice 9: the 9th uh 9 15 electronic and um we don't have a closed meeting today and so i'll call for germany

[0:54:18] Voice 9: all those in favor thank you for the morning

[0:54:22] Voice 11: yeah

[0:54:25] Voice 9: was it two hours we're having lunch in an hour

[0:54:28] Voice 9: and then we'll be meeting and toby thank you for stepping up community of the whole

Islands Trust                                                                       ADOPTED Page 1 of 18  
Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
                                           Trust Council 
Minutes of a Regular Meeting 
Date:  
Location:  
September 24 to September 26, 2024 
Vancouver Island Conference Centre – Dodd Narrows Rooms A/B 
101 Gordon Street, Nanaimo BC 
 
Executive Members Present: 1. Peter Luckham, Trust Council Chair, Thetis Trustee  
 2. Tobi Elliott, Vice-Chair, Gabriola Trustee  
 3. David Maude, Vice-Chair, Mayne Trustee  
 4. Timothy Peterson, Vice-Chair, Lasqueti Trustee  
Members Present: 5. Sue Ellen Fast, Bowen Municipal Trustee  
 6. Judith Gedye, Bowen Municipal Trustee  
 7. Sam Borthwick, Denman Trustee (electronic attendance)  
 8. David Graham, Denman Trustee (electronic attendance)  
 9. Susan Yates, Gabriola Trustee  
 10. Lisa Gauvreau, Galiano Trustee  
 11. Ben Mabberley, Galiano Trustee  
 12. Joe Bernardo, Gambier Trustee  
 13. Kate-Louise Stamford, Gambier Trustee (electronic attendance)  
 14. Alex Allen, Hornby Trustee  
 15. Grant Scott, Hornby Trustee  
 16. Mikaila Lironi, Lasqueti Trustee (attended Tuesday and Wednesday)  
 17. Jeanine Dodds, Mayne Trustee (electronic attendance)  
 18. Aaron Campbell, North Pender Trustee (electronic attendance)  
 19. Jamie Harris, Salt Spring Trustee (electronic attendance)  
 20. Laura Patrick, Salt Spring Trustee  
 21. Mairead Boland, Saturna Trustee  
 22. Lee Middleton, Saturna Trustee  
 23. Kristina Evans, South Pender Trustee  
 24. Dag Falck, South Pender Trustee (electronic)  
 
Members Regrets: 
25. Ken Hunter, Thetis Trustee 
       26. Deb Morrison, North Pender Trustee  
 
Staff Present:        Julia Mobbs, Interim Chief Administrative Officer   
        David Marlor, Director, Legislative and Information Services  
        Clare Frater, Director, Trust Area Services  
        Stefan Cermak, Director, Planning Services  
        Warren Dingman, Bylaw Compliance & Enforcement Manager   
        Jeffery Lloyd, Senior Technical Analyst  
        Daphne Shaed, Computer Application Support Technician  
        Lori Foster, Executive Administrative Assistant   
        Lisa Millard, Meeting Administrator/Recorder   
Members of the public present:    There were 14 members of the public in attendance. 
 
  

 
Islands Trust                                                                       ADOPTED Page 1 of 18  
Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
Tuesday, September 24, 2024 
The in-person meeting was recorded, livestreamed, and made available for electronic attendance. 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
Chair Luckham called the meeting to order at 12:30 p.m. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
Chair Luckham introduced Snuneymuxw First Nation Elder Lolly Good who initiated a protocol 
blessing and led attendees in joining a circle to sing “It’s a really good day”. 
Trustee Middleton joined the meeting at 12:43 p.m. 
2. APPROVAL OF AGENDA 
2.1 Review of the Agenda 
There were no additions or amendments to the agenda. 
2.2 Approval of the Agenda 
By general consent the agenda was adopted as presented. 
Trustee Stamford joined the meeting at 1:05 p.m. 
3. GENERAL BUSINESS ARISING 
3.1 Consent Agenda Items 
By general consent Islands Trust Council adopted the recommendations as 
presented in items 3.1.1, 3.1.2, and 3.1.4. 
3.1.1 Draft May 30, 2024 Trust Council Special Meeting Minutes  
That Islands Trust Council adopt the minutes as presented.  
3.1.2 Draft June 2024 Trust Council Quarterly Meeting Minutes 
That Islands Trust Council adopt the minutes as presented.  
3.1.3 Trust Council Follow-Up Action List 
It was noted that several items on the follow up action list incorrectly showed 
progress status at 0% and staff provided a progress update where applicable. 
By general consent Islands Trust Council adopted the recommendations 
as presented in item 3.1.3. 
3.1.4 Resolution without Meeting Report 
Received for information.  
3.1.5 Islands Trust Active Priorities Chart 
3.1.5.1 Executive Committee Work Program Report 

 
Islands Trust                                                                       ADOPTED Page 1 of 18  
Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
Committee Chair provided a verbal update on the work of the Executive 
Committee. 
Staff noted “Islands Trust Council Goals” listed at the top of the Islands 
Trust Active Projects Priorities Chart can be renamed “Islands Trust 
Council Strategic Plan Goals”. 
By general consent Trust Council approved the Executive 
Committee Work Program Report as presented.  
3.1.5.2 Governance Committee Work Program Report 
Committee Chair provided a verbal report on the recent work of the 
Governance Committee and indicated that consideration of hiring a 
secretariat will be presented as a budget request. 
By general consent Trust Council approved the Governance 
Committee Work Program Report as presented.  
3.1.5.3 Financial Planning Committee Work Program Report 
Committee Chair provided a verbal report on the recent work of the 
committee in preparation for future Trust Council budget deliberations. 
By general consent Trust Council approved the Financial 
Planning Committee Work Program Report as presented.  
3.1.5.4 Regional Planning Committee Work Program Report 
Committee Chair provided a verbal update on current work of the 
committee.  
By general consent Trust Council approved the Regional 
Planning Committee Work Program Report as presented.  
3.1.5.5 Trust Programs Committee Work Program Report 
Committee Chair provided a verbal report and noted that the Trust 
Programs Committee continues to support the delivery of a secretariat 
services program. 
A Vice-Chair suggested that the Trust Programs Committee Future 
Projects List Item 1. Update Crown Land Agreements should be moved 
to the strategic plan so that it can be actioned. 
By general consent Trust Council approved the Trust Programs 
Committee Work Program Report as presented.  
3.1.5.6 Islands Trust Conservancy Report 
    Islands Trust Conservancy Chair provided a verbal update. 
Received for information. 
3.2 Discussion / Decision Items 

 
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Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
3.2.1 Trustee Roundtable 
Trustees provided updates on the work of their local trust committees and 
common topics included Official Community Plan and Land Use Bylaw reviews 
and amendments, housing needs assessment work, general and workforce 
housing issues, and community and First Nations engagement. 
Trustee Middleton left the meeting at 2:13 p.m. 
Trustee Bernardo left the meeting at 2:25 p.m. and returned at 2:28 p.m. 
4. CORRESPONDENCE 
4.1 2024-07-09 S Brands - Section 3 Wording  
Received for information.  
4.2 2024-07-20 Trustee Boland - Web Page for the Request to the Province Project 
Trustee Boland asked how the request could be advanced. Staff indicated that changes 
to the website related to the strategic plan were forthcoming and that while webpages 
were generally created around lasting programs a new page could be added at Trust 
Council’s request. The Chair stated that if a motion associated with the correspondence 
were to be put forward it could be revisited after the break; however, Trustee Boland 
indicated she would bring the request forward during discussion on the provincial 
review communications plan. 
Due to the scheduled time for the delegation Item 6.1 Consent Agenda Items were heard after Item 4. 
6. EXECUTIVE 
6.1 Consent Agenda Items 
By general consent Islands Trust Council adopt the recommendation as 
presented in items 6.1.1 and 6.1.2. 
Trustee Falck left the meeting at 2:41 p.m. and returned at 2:43 p.m. 
Trustee Allen left the meeting at 2:42 p.m. and returned at 2:44 p.m. 
Trustee Middleton returned to the meeting at 2:44 p.m. 
6.1.1 Interim Chief Administrative Officer's Report 
Interim Chief Administrative Officer thanked colleagues for their support during 
her interim term and opened the floor to questions.  
Clarification was provided regarding the process of the Committee of the Whole 
advancing recommendations through Executive Committee to Trust Council for 
further consideration and action versus circumstances in which resolutions 
without meetings could be sent to Trust Council or Executive Committee after 
each Committee of the Whole meeting to formalize recommendations into 
directions. 
Received for information. 

 
Islands Trust                                                                       ADOPTED Page 1 of 18  
Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
6.1.2 Strategic Plan Quarterly Report 
Received for information.  
The meeting was recessed for a break at 2:57 p.m. and reconvened at 3:30 p.m.    
Trustee Dodds left the meeting at 3:00 p.m.                   
5. ENGAGEMENT / COLLABORATION 
5.1 Delegations 
5.1.1 Elsie Born, Salt Spring Island Poultry Club - Protecting Agricultural Land and 
Supporting Local Farmers 
The delegate spoke to the need to safeguard agriculture on land located outside 
of the Agricultural Land Reserve (ALR) but located within a Local Trust Area that 
is zoned for farming and agricultural purposes. They requested Islands Trust 
engage in consultation with stakeholders, develop guidelines for non ALR land, 
establish standards to support sustainable farming practices on rural-zoned 
land, form an Agricultural Advisory Committee, and review and revise policies. 
5.2 Public Comments 
A representative of Friends of the Gulf Island Society spoke to the inability of Local Trust 
Areas to accommodate build out if every lot were to be developed and requested all 
Trustees consider obtaining build out and development potential maps to determine 
what might be supportable. 
Several Mudge Island residents spoke to community concerns related to bylaw 
complaints and investigations and the following comments were noted: 
 High number of complaints submitted by small number of individuals and freedom 
of information requests show complaints are vexatious, targeted, defamatory, and 
are negatively affecting community cohesiveness; 
 Current practice of investigating all complaints does not provide bylaw compliance 
and enforcement staff discretionary leeway; 
 Ongoing discussion with the Bylaw Compliance and Enforcement Manager about 
policy use of term “may” being considered as meaning “must”; 
 Visits by bylaw compliance and enforcement staff can be seen as intrusive and 
residents can feel intimidated; 
 Lack of guidance forces homeowners to navigate complex rules; 
 Complaint files are not closed after evidence has been provided; 
 Mudge Island Community Association aware of ombudspersons report and 
recommendations which are not being considered; and 
 Request Trust Council grant local trust committees authority to determine when 
complaints are not investigated and to establish a code of conduct for bylaw 
enforcement staff. 
A member of the public requested the current definition of environment in the Islands 
Trust Draft Policy Statement, and specifically the inclusion of the phrase “all organic and 

 
Islands Trust                                                                       ADOPTED Page 1 of 18  
Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
inorganic matter”, not be adopted as an openly generalist definition will not prioritise 
policies when they come into conflict with one another. 
Trustee Dodds returned to the meeting at 3:55 p.m. 
A member of the public spoke to Trust Council’s opportunity to restructure the Islands 
Trust Policy Statement and noted that the Act directs that the Policy Statement 
implement the object of the Trust. They stated the current Trust Policy Statement relies 
on supplemental information which creates potential for less effective implementation. 
Trustee Campbell joined the meeting at 4:10 p.m. 
6. EXECUTIVE 
6.1 Consent Agenda Items 
 Items 6.1.1 and 6.1.2 were re-ordered and addressed following Item 4. 
6.2 Discussion / Decision Items 
6.2.1 Provincial Review of Islands Trust - Request For Decision 
A Vice-Chair referenced a meeting with ministry staff who advised the timing of 
sending the request letter during the election period was discouraged, the 
Province would likely not amend the Local Government Act until there is 
readiness at the community level, and the path to a review should be 
strategized in conversation with First Nations and local communities. 
Interim Chief Administrative Officer attended the meeting with ministry staff 
and concurred with the Vice-Chair’s comments. They further noted that ministry 
staff said the letter does not make clear what is wanted and would more likely 
achieve success if it was clear about what problem Islands Trust is requesting 
the Province assist with. She further noted it was necessary to consider protocol 
agreements before submitting a request letter. 
Discussion ensued and Trustees debated the structure and content of the 
request letter as well as the timing of sending it during an election period. 
Trustee Scott left the meeting at 5:20 p.m. 
The meeting was recessed at 5:47 p.m. 
Wednesday, September 25, 2024 
Chair Luckham reconvened the meeting at 8:33 a.m.  
Discussion on item 6.2.1 continued. 
Trustee Stamford joined the meeting at 8:38 a.m. 
Trustee Stamford left the meeting at 9:16 a.m. and returned at 9:19 a.m. 
TC-2024-066 
It was MOVED by Trustee Patrick, and SECONDED by Trustee Yates, 

 
Islands Trust                                                                       ADOPTED Page 1 of 18  
Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
that Trust Council request the Lieutenant Governor in Council for the 
Province of British Columbia to conduct a review of the Islands Trust's 
mandate, governance and structure.     
CARRIED 
(22 in favour, 3 opposed) 
TC-2024-067     
It was MOVED by Trustee Middleton, and SECONDED by Trustee Yates,                                                                                                  
that Trust Council make the request by submitting the letter attached as 
Appendix 1 to the Lieutenant Governor under Section 8(2)(e) of the 
Islands Trust Act outlining the potential scope of a review, including, but 
not limited to: 
a. An assessment of the optimum governance model to preserve and 
protect the Trust area pursuant to the Province’s vision for the 
future of the Trust area; 
b. The object of the Islands Trust Act and clarification of the mandate 
of the organization; 
c. The governance structure of the organization; 
d. The alignment of decision-making processes and structures with the 
Declaration on the Rights of Indigenous Peoples Act; 
e. The geographic scope of the organization and in particular authority 
over marine areas; and 
f. The funding mechanisms provided to the organization in light of a 
clarified mandate. 
CARRIED 
(14 in favour, 10 opposed) 
Trustees Elliott, Evans, Gedye, and Hunter Opposed 
It was noted that in the last sentence of the second paragraph of the 
letter to “Request a Provincial Review of Islands Trust” the word 
(unanimously) should be deleted. 
Discussion ensued regarding Section 7 of the Declaration on the Rights 
of Indigenous Peoples Act which allows a Minister to enter into 
agreements with First Nations on behalf of other decision maker. 
 
TC-2024-068 
It was MOVED by Trustee Mabberley, and SECONDED by Trustee 
Harris, 
to ask staff to engage with the Province to analyze Section 7 of the 
Declaration on the Rights of Indigenous Peoples Act to see how it 
pertains to Islands Trust Council, Islands Trust Conservancy, the Local 
Trust Committees, and Bowen Island Municipality. 
CARRIED 
The meeting was recessed for break 10:01 a.m. and reconvened at 10:15 a.m. 
 

 
Islands Trust                                                                       ADOPTED Page 1 of 18  
Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
TC-2024-069 
It was MOVED by Trustee Mabberley, and SECONDED by Trustee 
Boland,                                                                                                  
that the Executive Committee of Trust Council in conjunction with Staff 
develop a communications strategy that informs the public of Trust 
Council’s request for a comprehensive review of the Islands Trust Act 
and the reasons for it in advance of the next provincial election. 
TC-2024-070 
It was MOVED by Trustee Evans, and SECONDED by Trustee Gauvreau, 
to amend the motion to remove “in advance of the next provincial 
election”. 
CARRIED 
It was determined that the word “comprehensive” be removed from 
the motion. 
The question on the following motion, as amended, was then called 
that the Executive Committee of Trust Council in conjunction with Staff 
develop a communications strategy that informs the public of Trust 
Council’s request for a review of the Islands Trust Act and the reasons 
for it. 
CARRIED 
TC-2024-071 
It was MOVED by Trustee Evans, and SECONDED by Trustee Allen, 
that the topic of a communications strategy regarding the reason for a 
request for the Provincial review of Islands Trust be referred to the 
Committee of the Whole. 
DEFEATED 
Trustee Stamford left the meeting at 10:54 a.m. 
6.2.2 Chief Administrative Officer Performance Evaluation Policy - Request for 
Decision  
Legislative and Information Services Director reviewed the request for decision.  
TC-2024-072 
It was MOVED by Trustee Peterson, and SECONDED by Trustee Boland,                                                                                                 
that Trust Council establish a Chief Administrative Officer Performance 
Evaluation Policy Select Committee consisting of the members of the 
Executive Committee and the chairs of all four standing committees.      
CARRIED 
 
TC-2024-073 
It was MOVED by Trustee Peterson, and SECONDED by Trustee Boland,                                                                                                 

 
Islands Trust                                                                       ADOPTED Page 1 of 18  
Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
that Trust Council establish the terms of reference for the Chief 
Administrative Officer Performance Evaluation Policy Select Committee 
as follows: 
a) Review material provided by Trustee Falck and Trustee Patrick to 
Trust Council on December 7, 2023 regarding evaluation of Chief 
Administrative Officers; 
b) Engage a consultant to work with the Chief Administrative Officer 
Performance Evaluation Policy Select Committee, to develop a 
policy for the performance evaluation of the Islands Trust Chief 
Administrative Officer; and 
c) Make recommendations to Trust Council on adoption of a Chief 
Administrative Officer Performance Evaluation Policy. 
CARRIED 
TC-2024-074 
It was MOVED by Trustee Peterson, and SECONDED by Trustee 
Mabberley,                                                                                                  
that Trust Council approve spending of up to $15,000 from the unspent 
funds approved for recruiting a new Chief Administrative Officer to 
engage a consultant to develop a Chief Administrative Officer 
performance evaluation policy. 
CARRIED 
6.2.3 Interpretation of Islands Trust Act Section 3: Islands Trust Object - Briefing 
Received for information. 
6.2.3.1 6.2.3 Supporting Materials 
Received for information. 
6.2.4 Approval of the Draft Islands Trust 2025-2028 Strategic Plan Elements - Request 
For Decision 
Interim Chief Administrative Officer stated that Trust Council directed that the 
topic of the discussion of Section 3 of the Islands Trust Act (object clause) be 
brought forward for discussion in an open meeting.  
Discussion ensued regarding the possibility of releasing information received 
during in-camera sessions to the public. 
Trustee Dodds left the meeting at 11:05 a.m. and returned at 11:10 a.m. 
Trustee Middleton left the meeting at 11:11 a.m. and returned at 11:17 a.m. 
It was MOVED BY Trustee Evans, and SECONDED by Trustee Boland, 
that Trust Council request Executive Committee to release a public 
facing version of the legal opinion that was central to the September, 
2023 Trust Council interpretation on the Section 3 mandate. 
TC-2024-075 

 
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September 24 to September 26, 2024 
  
It was MOVED by Trustee Bernardo, and SECONDED by Trustee 
Boland, 
to defer the motion to the in-camera session. 
CARRIED 
7. TRUST AREA SERVICES 
7.1 Consent Agenda Items 
By general consent Islands Trust Council adopt the recommendation as 
presented in items 7.1.1 and 7.1.2. 
7.1.1 Director of Trust Area Services Report 
Receive for information. 
7.1.2 Legislative Monitoring Report - Briefing 
Receive for information.  
7.2 Discussion / Decision Items 
7.2.1 Policy Statement Amendment Project (PSAP) - Draft Revisions to Address 
Jurisdiction, Clarity, Accuracy and Islets - Request For Decision 
Director of Trust Area Services summarized the request for decision. 
TC-2024-076 
It was MOVED by Trustee Bernardo, and SECONDED by Trustee Elliott,                                                                                                   
that Trust Council approve the proposed revisions to the draft Islands 
Trust Policy Statement in Appendix 1. 
CARRIED 
 Trustee Mabberley requested his vote in opposition be recorded.  
7.2.2 Policy Statement Amendment Project (PSAP) - Project Charter and 
Project Charter Implementation Plan - Request for Decision 
Director of Trust Area Services summarized the request for decision. 
Trustee Patrick left the meeting at 11:32 a.m. and returned at 11:34 a.m. 
Trustee Allen left the meeting at 11:33 a.m. and returned at 11:36 a.m. 
TC-2024-077 
It was MOVED by Trustee Evans, and SECONDED by Trustee Yates,                                                                                                   
that Trust Council endorse Policy Statement Amendment Project 
Charter V9 as amended. 
CARRIED 
Trustee Mabberley requested his vote in opposition be recorded.  
TC-2024-078 

 
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Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
It was MOVED by Trustee Evans, and SECONDED by Trustee Peterson,                                                                                                  
that Trust Council approve additional spending of up $40,000 in the 
2024/25 budget to support the work of Trust Area Services and 
advancement of the Policy Statement project. 
CARRIED 
8. COMMITTEE OF THE WHOLE MEETING 
TC-2024-079 
It was MOVED by Chair Luckham, and SECONDED by Trustee Bernardo, 
that Trust Council will resolve itself as a Committee of the Whole.  
CARRIED 
The meeting recessed at 11:37 a.m. for a scheduled Committee of the Whole meeting and reconvened 
at 3:50 p.m. 
9. PLANNING SERVICES 
9.1 Consent Agenda Items 
By general consent Islands Trust Council adopt the recommendation as 
presented in items 9.1.1 and 9.1.2. 
9.1.1 Director of Planning Services Report 
Receive for information. 
9.1.2 Bylaw Enforcement Statistical Reports - Briefing  
Receive for information.  
Trustee Mabberley left the meeting at 3:50 p.m. 
9.2 Discussion / Decision Items 
9.2.1 Bylaw Compliance and Enforcement Policy Review Updates - Request for 
Decision 
Director of Planning Services summarized the Bylaw Compliance and 
Enforcement Policy Review updates. 
Discussion ensued and the following comments were noted: 
 Ombudsperson’s staff will review the policy to ensure best practices; 
 Local Trust Committees have ability to generate policy for bylaw 
enforcement and can change notification period to enter property; and 
 Require a process where bylaw officers are given direction and guidance 
about how to exercise discretion. 
 
Trustee Scott left the meeting at 4:30 p.m. 
Bylaw Compliance and Enforcement Manager made the following comments: 
 Policies currently dictate how complaints are received and handled; 

 
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September 24 to September 26, 2024 
  
 Complaints are reviewed and a determination made if the complaint is a 
contravention; 
 Notice is given to the property owner that a file has been open; 
 Once file is opened and investigation begins the local trust committee 
determines what happens next; 
 Each local trust committee can change their policy document; and 
 Trust Council and local trust committees can adopt vexatious complaint 
policies.  
 
Trustee Dodds left the meeting at 4:43 p.m. 
 
Trustee Falck left the meeting at 4:53 p.m. 
 
Trustee Dodds returned to the meeting at 5:06 p.m. 
TC-2024-080 
It was MOVED by Trustee Bernardo, and SECONDED by Trustee 
Campbell, 
that Trust Council request staff to hire a qualified legal consultant to 
develop an enforcement policy and design a management structure for 
the Islands Trust’s bylaw enforcement capability. 
 
TC-2024-081 
It was MOVED by Trustee Patrick, and SECONDED by Trustee 
Gauvreau, 
that the motion be postponed until a permanent Chief Administrative 
Officer has advised Trust Council on the bylaw enforcement review 
project. 
CARRIED 
TC-2024-082 
It was MOVED by Trustee Evans, and SECONDED by Trustee Elliott, 
that Trust Council approves the amended Bylaw Compliance and 
Enforcement Policy Review Updates Project Charter to include a Local 
Trust Committee Bylaw Compliance and Enforcement Policy Template.     
CARRIED 
Trustee Bernardo left the meeting at 5:15 p.m. and returned at 5:17 p.m. 
Trustee Lironi left the meeting at 5:18 p.m. 
It was noted that a Trustee provided document edits to the Director of Planning 
Services based on the ombudsperson’s report and the Interim Chief 
Administrative Officer stated staff will work on edits and provide a new draft for 
Trust Council’s review.  
TC-2024-083 
It was MOVED by Trustee Evans, and SECONDED by Trustee Yates,                                                                                                                   
that Trust Council endorse the continuation of drafting amendments to 
Trust Council Bylaw Compliance and Enforcement Policy (Policy 5.5.1) 

 
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September 24 to September 26, 2024 
  
and provide Regional Planning Committee direction to create a plain 
language version of the Bylaw Compliance and Enforcement Best 
Practices manual. 
CARRIED 
The meeting was recessed at 5:26 p.m.  
Thursday, September 26, 2024 
The meeting was reconvened at 8:35 a.m. 
It was determined that Items 9.2.2 to 10.2.4 would be addressed following Items 11 and 12. 
11. CLOSED MEETING 
TC-2024-084 
It was MOVED by Trustee Patrick, and SECONDED by Trustee Peterson,    
that the Islands Trust Council close this meeting to the public subject to Part 4, Division 
3, Section 90(1) (a),(c),(g), and (i) of the Community Charter: 
(a) in order to consider matters related to personal information about an identifiable 
individual who holds or is being considered for a position as an officer, employee or 
agent of the municipality or another position appointed by the municipality; 
 (c) labour relations or other employee relations;  
 (g) litigation or potential litigation affecting the municipality; and 
 (i) the receipt of advice that is subject to solicitor-client privilege, including 
communications necessary for that purpose;  
and that the Interim Chief Administrative Officer and staff be invited to attend the 
closed session.  
CARRIED 
The regular meeting was closed to the public at 8:40 a.m. and reconvened at 11:15 a.m. 
Trustees Campbell and Middleton left the meeting at 11:15 a.m. 
12. RISE AND REPORT 
Chair Luckham reported that Theresa Burley, Marjorie Gang, Stephen MacLean, Lisa Nissinen, 
and Sidra Treal and Trustee Gauvreau have been appointed to the Islands Trust Accessibility 
Committee September 2024 to December 2026.  
9.2.2 Planning Staff Time Tracking - Development Application Processing and Cost 
Recovery – Briefing 
Received for information. 
9.2.3 Referrals to First Nations - Request For Decision 
Planning Services Director noted that conversations and relationship building 
continued with several First Nations and a work program will need to be 
developed to prioritize and advance the work. 

 
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September 24 to September 26, 2024 
  
TC-2024-085 
It was MOVED by Trustee Gauvreau, and SECONDED by Trustee Yates,     
that Trust Council direct staff to: 
1. Solicit First Nations to get their feedback about the referral 
processes, concerns and new initiatives; 
2. Develop a work plan that captures planned actions advancing from 
this Request for Decision; and 
3. Include this initiative in the Draft 2025-2028 Strategic Plan and the 
amended Reconciliation Action Plan. 
CARRIED 
10. LEGISLATIVE & INFORMATION SERVICES  
10.1 Consent Agenda Items  
By general consent Islands Trust Council adopt the recommendation as 
presented in item 10.1.1. 
10.1.1 Director of Legislative & Information Services Report 
Receive for information.  
10.2 Discussion / Decision Items  
10.2.1 Trust Council Meeting Procedure Bylaw - Scheduling Amendment - Request For 
Decision 
Director of Legislative and Information Services summarized the request for 
decision. 
TC-2024-086 
It was MOVED by Trustee FAST, and SECONDED by Trustee Gedye,      
that Trust Council give Bylaw 198, cited as “Islands Trust Council 
Meeting Procedures Bylaw, 2004, Amendment Bylaw No. 2, 2024” First 
Reading. 
CARRIED 
TC-2024-087 
It was MOVED by Trustee Gedye, and SECONDED by Trustee Yates,      
that Trust Council give Bylaw 198, cited as “Islands Trust Council 
Meeting Procedures Bylaw, 2004, Amendment Bylaw No. 2, 2024”, 
Second Reading. 
CARRIED 
TC-2024-088 
It was MOVED by Trustee Gedye, and SECONDED by Trustee Gauvreau,     
that Trust Council give Bylaw 198, cited as “Islands Trust Council 
Meeting Procedures Bylaw, 2004, Amendment Bylaw No. 2, 2024”, 
Third Reading. 

 
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September 24 to September 26, 2024 
  
CARRIED 
10.2.2 Trust Council Bylaw 197 - Local Trust Committee Meeting Procedures Bylaw - 
Request For Decision  
Deferred to December, 2024 Trust Council meeting. 
10.2.3 Amendment to Policy and Procedures Regarding Delegations to Trust Council - 
Request For Decision 
Deferred to December, 2024 Trust Council meeting. 
10.2.4 Code of Conduct Review - Next Steps - Request For Decision 
Deferred to December, 2024 Trust Council meeting. 
Chair Luckham re-ordered Item 13 to be discussed after Item 14.2. 
14. NEW BUSINESS 
14.1 Dark Sky Principles Adoption Advocacy - Request For Decision 
Deferred to December, 2024 Trust Council meeting. 
14.2 Update on Work to Date on Action 26 (Advocate to Province for changes at the 
Provincial and regional level to support tiny homes on wheels) of the Islands Trust 
Housing Strategic Action Plan - Request for Decision  
Trustee Boland, Campbell and Elliott formed a working group to look at barriers to 
allowing tiny homes on wheels. Trustee Elliott provided an update of the work and 
research done to date.  
Discussion ensued. 
TC-2024-089 
It was MOVED by Trustee Yates, and SECONDED by Trustee Scott,      
that implementation of the Islands Trust Housing Action Plan be included in the 
2025-2028 Strategic Plan, and that Trust Council prioritize implementation of 
Actions 23, 24 and 26, with a focus on enabling Tiny Homes On Wheels in the 
Trust Area. (RPC resolution 2024-020) 
CARRIED 
   TC-2024-090 
   It was MOVED by Trustee Boland, and SECONDED by Trustee Yates,      
that Trust Council allocate $20,000 (of the $30,000 budgeted in fiscal 2024-2025 
to advance the Housing Strategy and Housing Options Toolkit) to support 
coordination of roundtables and technical workshops with a focus on enabling 
Tiny Homes in the Trust Area. (RPC Resolution 2024-021) 
CARRIED 
Trustees Allen, Borthwick, and Yates left the meeting at 12:00 p.m. 
The meeting was recessed for a break at 12:00 p.m. and reconvened at 12:05 p.m. 

 
Islands Trust                                                                       ADOPTED Page 1 of 18  
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September 24 to September 26, 2024 
  
13. ADMINISTRATIVE SERVICES / FINANCE 
Trustee Borthwick returned to the meeting 12:12 p.m. 
13.1 Consent Agenda Items 
By general consent Islands Trust Council adopt the recommendation as 
presented in items 13.1.1, 13.1.2, and 13.1.3. 
13.1.1 Director of Administrative Services Report 
Receive for information.  
13.1.2 June 30, 2024 Financial Report - Request For Decision 
That Trust Council approve the June 30, 2024 Financial Report.  
13.1.3 2023/24 Statement of Financial Information (SOFI) - Request For Decision 
That Trust Council approve the 2023/24 Statement of Financial Information.   
13.2 Discussion / Decision Items 
13.2.1 Draft 2025/26 Budget Assumptions, Principles, and Guidelines - Request For 
Decision 
Interim Chief Administrative Officer indicated that historically focus has been 
placed on budget assumptions and principles and provided a summary of 
guideline recommendations proposed by the Financial Planning Committee. 
Trust Council members had no question or comments. 
TC-2024-091 
It was MOVED by Trustee Peterson, and SECONDED by Trustee Gedye,      
that Trust Council approve Financial Planning Committee’s 
recommended draft 2025/26 Budget Assumptions, Principles, and 
Guidelines as presented. 
CARRIED 
13.2.2 Amendments to Policy 6.3.2 Special Property Tax Requisition - Request For 
Decision 
Interim Chief Administrative Officer noted a current lack of clarity in policy 
about what happens with special requisition funds allocated to a Local Trust 
Area if unspent at end of a fiscal year.  
TC-2024-092 
It was MOVED by Trustee Peterson, and SECONDED by Trustee 
Gauvreau,      
that Trust Council approve the amendments to Policy 6.3.2 Special 
Property Tax Requisition as presented. 
CARRIED 

 
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Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
15. DISPOSITION OF DELEGATIONS/PUBLIC COMMENT & CORRESPONDENCE 
Chair Luckham asked if Trust Council had any action to take in regards to the delegation or 
public comments and no actions were identified. 
16. TRUSTEE UPDATES - Community Committee Participation  
Written updates received for information only.  
16.1 Atl'ka7tsem/Howe Sound Biosphere Region 
None provided. 
16.2 Baynes Sound/Lambert Channel Ecosystem Forum 
None provided. 
16.3 BC Ferries Advisory Committees 
None provided. 
16.4 First Nations Relations 
None provided. 
16.5 Freighter Anchorages/Oceans Protection Plan (OPP) 
None provided. 
16.6 Shellfish Aquaculture Management Advisory Committee (SF AMAC)  
Received for information. 
16.7 Southern Gulf Islands Forum 
None provided. 
17. NEXT MEETING 
The next Islands Trust Council Quarterly meeting is scheduled to be held in-person in Victoria 
December 3 - 5, 2024.  
17.1 Proposed December Trust Council 3-day Program 
Received for information.  
18. ADJOURNMENT 
 By general consent the meeting was recessed at 12:30 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 

 
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Trust Council Quarterly Meeting Minutes 
September 24 to September 26, 2024 
  
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder