Salt Spring Island Local Trust Committee special meeting, October 1, 2024

[0:00:06] Voice 8: Okay. Well, welcome, everyone. Good afternoon. I'd like to call this special meeting of the Salt Spring Island Local Trust Committee to order. We are live streaming today. It's an electronic meeting, and the recording of the meeting will be posted to the Islands Trust website.

[0:00:26] Voice 8: website. I'd like to begin by acknowledging that we're fortunate to be able to gather here today

[0:00:32] Voice 8: on the traditional territory of the Coast Salish people. I myself am coming in from Huaytay,

[0:00:40] Voice 8: also known as Laskete Island. And before we begin, yesterday was the fourth National Day

[0:00:48] Voice 8: for Truth and Reconciliation. The fourth. Acknowledging the harms visited upon generations

[0:00:55] Voice 8: of Indigenous people through historical injustices such as the Indian residential school system

[0:01:00] Voice 8: is to acknowledge an ugly and painful past. The stories from survivors are shocking and

[0:01:07] Voice 8: disturbing to hear. It is difficult for those of us who've never had to go through these experiences

[0:01:12] Voice 8: to fully understand the intensity and pain felt by those who did, to understand the intergenerational

[0:01:19] Voice 8: trauma that remains of a legacy of those injustices. For many of us, the revelations

[0:01:26] Voice 8: over the past few years came as a shocking surprise. However, there's clear evidence that

[0:01:31] Voice 8: those operating the system knew fully well about the atrocities that were being committed upon

[0:01:35] Voice 8: Indigenous children in those institutions. The Davin Report of 1879 showed the clear

[0:01:41] Voice 8: methodical intention of the Canadian government to force Indigenous children out of their

[0:01:46] Voice 8: communities and away from their cultures by any means necessary. The Shaw letter of 1898 detailed

[0:01:53] Voice 8: the rampant physical and mental abuse taking place, and the author, Elizabeth Shaw, was discredited

[0:01:58] Voice 8: and declared mentally unfit by the Methodist missionary who founded that school. The Bryce

[0:02:05] Voice 8: report of 1907 was even more damning, and although this report was distributed to members of the

[0:02:10] Voice 8: parliament and covered by the press, it did not lead to any lasting change. Doctors Bryce spent

[0:02:17] Voice 8: spent years repeatedly calling for change and pointing out the atrocities occurring within the

[0:02:21] Voice 8: schools until he was forcibly retired in 1921. Bryce was fired from his job as chief medical

[0:02:28] Voice 8: officer and never worked in the medical field again. These documents clearly show that those

[0:02:34] Voice 8: in charge were aware of the abuses that went on, unchecked for the duration that the Indian

[0:02:39] Voice 8: residential schools were in operation. In 1996, the Gordon Reserve Indian Residential School in

[0:02:46] Voice 8: Saskatchewan, the last of its kind, was closed and demolished. 1996. These are truths. We must

[0:02:55] Voice 8: acknowledge the truth as a precursor to reconciliation. So, my name is Tim Peterson.

[0:03:09] Voice 8: I'm elected on Liskety Island, as I mentioned. I'm the chair of this local trust committee.

[0:03:13] Voice 8: Committee. Joining me are local trustee Laura Patrick. I'm not seeing local trustee Jamie

[0:03:23] Voice 8: Harris today. Hopefully he will be joining us. And with us today we have staff regional

[0:03:35] Voice 8: planning manager Chris Hutton, planner Chris Buchan, planner Garuba, communication specialist

[0:03:45] Voice 8: Naturalist Van Eerkerk and Land Use Assistant Silva Kumar.

[0:03:53] Voice 8: And doing our technical hosting is Mr. Croker.

[0:04:00] Voice 8: Thank you all for supporting us in our meeting today.

[0:04:06] Voice 8: This meeting is an official forum for the Local Trust Committee to make decisions about land use planning matters and discuss relevant business.

[0:04:14] Voice 8: This is also a place of employment.

[0:04:16] Voice 8: Our staff have the right to a safe and respectful workplace.

[0:04:22] Voice 8: Do not have a public comment period in this meeting because it is a special meeting.

[0:04:31] Voice 8: But we do have an agenda before us.

[0:04:35] Voice 8: And I will note that there is an addendum that we received late.

[0:04:41] Voice 8: And I will just look to Trustee Patrick in terms of approving the agenda today.

[0:04:48] Voice 8: clearly the addendum coming late we can either choose to try and address in the short time we

[0:04:54] Voice 8: have available today or we could also defer it to our next regular meeting um do you have a trust

[0:05:01] Voice 8: uh preference trustee patrick uh

[0:05:03] Trustee Patrick: time allowing yes we should include it if we can okay so let's

[0:05:11] Voice 8: Let's put that on the agenda then as item 3.5, I suppose.

[0:05:24] Voice 8: We'll put it at the end.

[0:05:25] Voice 8: If we have time, we will address it.

[0:05:27] Voice 8: And if not, we'll defer it to our next meeting.

[0:05:31] Voice 8: So that being the case, can I take it that we will approve the agenda as amended then?

[0:05:38] Voice 8: And I'm getting a thumbs up from Trustee Patrick.

[0:05:41] Voice 8: Thank you.

[0:05:43] Voice 8: So on to business.

[0:05:46] Voice 8: The first item is the official community plan land use bylaw project update and I believe this

[0:05:56] Voice 8: is coming to us from Planner Buchan today.

[0:05:59] Voice 4: Thank you Mr. Chair and good afternoon trustees. Today's

[0:06:02] Voice 4: report is in response to a few separate items. First being the OCP LEB project identity and

[0:06:07] Voice 4: branding concept first introduced in April this year by Planner Humans where staff noted that

[0:06:12] Voice 4: branding materials would be brought to LTC at a future date for endorsement.

[0:06:16] Voice 4: Second, we have the project terms of reference returning for LTC endorsement,

[0:06:20] Voice 4: which would inform the RFP and assist in progressing the project to the procurement stage.

[0:06:25] Voice 4: The proposed project branding has been developed by our communications staff

[0:06:29] Voice 4: and is prepared in draft form as attachment to today's report.

[0:06:33] Voice 4: Staff are looking for LTC's endorsement unless changes are desired by LTC.

[0:06:38] Voice 4: Our communications staff can inform LTC what changes are permitted and which are bound by

[0:06:42] Voice 4: the Islands Trust Identity Guide. What's endorsed, future updates and draft materials will incorporate

[0:06:48] Voice 4: this imagery and branding. Now the terms of reference underwent a few changes in these

[0:06:52] Voice 4: past few months. First, LTC resolved back in the June 6th regular LTC meeting to send the draft out

[0:06:58] Voice 4: to our First Nations Engagement Specialist Sue Hallett. After her review, some minor changes

[0:07:03] Voice 4: were recommended around language. However, the document's body remained largely the same. Now

[0:07:08] Voice 4: Now, between the June 6th resolution and today, there have been a few changes to this project.

[0:07:14] Voice 4: Mainly, we have also incorporated the Ganges Village project funding, while also amending and endorsing the consultant's scope of services.

[0:07:21] Voice 4: In this draft terms of reference document, you'll see revised language, consistent phasing with the scope of services to provide clarity and alignment,

[0:07:30] Voice 4: a revised budget breakdown between the fiscals, and a clear outline on the project timeline and deliverables,

[0:07:36] Voice 4: which break down what the consultant would be accomplishing each phase.

[0:07:40] Voice 4: Now, switching back to the project branding and identity,

[0:07:43] Voice 4: I'm going to hand off to our communications staff member, Morgana,

[0:07:46] Voice 4: who will provide a brief presentation.

[0:07:48] Voice 4: And afterwards, I'm happy to answer any of LTC's questions.

[0:07:51] Voice 4: Thank you.

[0:07:52] Voice 4: Thank you.

[0:07:57] Voice 3: Hi.

[0:07:58] Voice 3: So I haven't created a PowerPoint presentation or anything.

[0:08:03] Voice 3: I'm just going to talk through this.

[0:08:04] Voice 3: You've got the images in front of you.

[0:08:09] Voice 3: um we decided to so we have worked with a graphic designer um and she's very connected to salt

[0:08:18] Voice 3: spring island um which is very helpful and we wanted to choose um colors obviously within our

[0:08:26] Voice 3: branding um guidelines but something that you can see um how the project is going to continue and

[0:08:35] Voice 3: how one phase moves on from another.

[0:08:38] Voice 3: The color choices reflect the lakes, nature, farmland.

[0:08:43] Voice 3: But we wanted to be sure to include people

[0:08:47] Voice 3: within the graphics too.

[0:08:50] Voice 3: This can be a little bit tricky.

[0:08:52] Voice 3: We want to make sure that people can stay anonymous and so on.

[0:08:56] Voice 3: But we've got a couple of good images in the back.

[0:09:00] Voice 3: The typography is in our identity guide. It's kind of friendly. It's not too corporate and sort of stuffy.

[0:09:10] Voice 3: It's meant to be friendly and engaging and kind of homey.

[0:09:19] Voice 3: What else can I say? The identity guide was created with accessibility in mind,

[0:09:25] Voice 3: which is very helpful

[0:09:27] Voice 3: when we create all the other materials

[0:09:29] Voice 3: that go along with it

[0:09:30] Voice 3: which includes any presence on our website

[0:09:35] Voice 3: this includes anything on social media

[0:09:37] Voice 3: and then of course any printed products

[0:09:39] Voice 3: of which we've got quite a big variety

[0:09:43] Voice 3: of different products to choose from

[0:09:49] Voice 3: and what else?

[0:09:51] Voice 3: I think maybe I'll end it there

[0:09:53] Voice 3: and I'm sure you have some questions

[0:09:55] Voice 3: and then I can elaborate on some of that.

[0:10:01] Voice 8: Thank

[0:10:02] Voice 7: you for that.

[0:10:03] Voice 7: Trustee Patrick, any questions?

[0:10:06] Trustee Patrick: No, thank you, Rihanna, for the work.

[0:10:10] Trustee Patrick: And I just have one general question.

[0:10:17] Trustee Patrick: I think the public would relate better.

[0:10:20] Trustee Patrick: To me, the OCP and LUB project is the hierarchy,

[0:10:24] Trustee Patrick: the main project, and that the complete communities

[0:10:28] Trustee Patrick: is sort of like step one under the ocp and i'm just concerned if if the intent is to brand

[0:10:35] Trustee Patrick: the complete communities separately i just think that we might face public confusion

[0:10:42] Trustee Patrick: or is that just an

[0:10:43] Trustee Patrick: example um

[0:10:45] Voice 3: i completely agree with you it would be confusing to make it separate

[0:10:50] Voice 3: and too different um it's not meant to appear different so i'm sorry if that was confusing in

[0:10:56] Voice 3: the attachments um so basically the project starts off with yellow um and moves on to green

[0:11:03] Voice 3: and then finally blue um we can change that around if you like i just find um yellow seems to be a

[0:11:14] Voice 3: good starting point there um and then in terms of our legend i wouldn't let that influence too much

[0:11:22] Voice 3: on where on the main color block of each type because in every step of the way we are going

[0:11:30] Voice 3: to be talking about um the different items in the lead and so housing and reconciliation and

[0:11:35] Voice 3: climate resiliency and in the ecosystem so it's not as though the community complete communities

[0:11:42] Voice 3: is just housing um as the products come out you'll see how we integrate all of those

[0:11:49] Trustee Patrick: okay no thank

[0:11:51] Trustee Patrick: oh yes oh sorry sorry

[0:11:54] Voice 8: go ahead it's just calling

[0:11:55] Voice 8: on you i

[0:11:56] Trustee Patrick: hate i hate zoom meetings i'm so glad we

[0:11:59] Trustee Patrick: were back in person um so the colors just coincide with the phase of the project so beginning middle

[0:12:06] Trustee Patrick: end or i mean as our color charge okay got that i missed that um in the description um but again

[0:12:14] Trustee Patrick: like i said it's just the hierarchy i mean if we're going to have the i understand we'll have

[0:12:21] Trustee Patrick: have different communications coming out on all kinds of topics as we proceed

[0:12:25] Trustee Patrick: forward.

[0:12:28] Trustee Patrick: So it still should probably have the official community plan and land use

[0:12:33] Trustee Patrick: bylaw being kind of in that title somewhere so that,

[0:12:39] Trustee Patrick: you know, it belongs to that project.

[0:12:42] Trustee Patrick: That's all I was trying. That was my, my clarity of point that if we,

[0:12:48] Trustee Patrick: that if the materials just get out as being, you know, housing,

[0:12:51] Trustee Patrick: that uh somebody you know picking it up for the very first time uh doesn't remember you know

[0:12:58] Trustee Patrick: doesn't get linked back to the context that this is a bigger project this is part of the ocp land

[0:13:05] Trustee Patrick: use bylaw update project um so that was all i was getting at because you know it's hard to get

[0:13:12] Trustee Patrick: people's attention and we will get different people's attention at different points over the

[0:13:19] Trustee Patrick: the next you know year or so of doing this so that's all i was somewhere on that the the images

[0:13:28] Trustee Patrick: that it links back um uh that you know it has that connection okay the project that that would

[0:13:37] Trustee Patrick: be my only comment just because it should stand together even though they're going to be separate

[0:13:43] Trustee Patrick: topics being discussed i

[0:13:46] Voice 3: completely know what you mean and i am gonna just have a another look and

[0:13:50] Voice 3: make sure that um the entirety of products i have that it's easy to follow that progression

[0:13:56] Voice 3: and i'll kind of take a step back and have another look so thank you for that no

[0:14:02] Trustee Patrick: i think it's it's

[0:14:03] Trustee Patrick: it's great for the coloring the only other coloring i'm i look at the color choices i get

[0:14:10] Trustee Patrick: get the icons and i think it's great as we move forward i i can vision i can start to see that

[0:14:16] Trustee Patrick: we're going to have you know information that's that that's coming and it's going to say oh look

[0:14:20] Trustee Patrick: this is housing this is records and it's ecosystems because that's what we've been trying to talk

[0:14:24] Trustee Patrick: about is the interconnectivity of all of these things the more interconnectivity the better the

[0:14:30] Trustee Patrick: uh the the solution that we are moving forward with um the one thing on is i don't know if

[0:14:39] Trustee Patrick: if that's meant to be orange or red on the reconciliation um and yeah

[0:14:45] Trustee Patrick: so it just comes

[0:14:47] Trustee Patrick: across as being so much brighter um but i i also i i looked up colors you know there's all

[0:14:55] Trustee Patrick: i am not a graphic artist i'm not going to pretend to be a graphic artist but i was looking at what

[0:15:00] Trustee Patrick: does color intensify and mean it kind of looks red ish and it's probably going to show up as

[0:15:05] Trustee Patrick: reddish on some documents and you know um and so that's my only concern is it looks

[0:15:16] Trustee Patrick: super bright and you know blue is actually probably i don't know if blue is if there's

[0:15:22] Trustee Patrick: a more appropriate i understand the orange from yesterday and and truth and reconciliation um

[0:15:28] Trustee Patrick: but that's you know we're we're we're um you know that's one aspect um so i don't know what color

[0:15:37] Trustee Patrick: is more relationship and patience and understanding.

[0:15:46] Trustee Patrick: And, you know, there's a lot of things

[0:15:47] Trustee Patrick: that we're bringing our community along

[0:15:50] Trustee Patrick: on understanding, you know,

[0:15:52] Trustee Patrick: what reconciliation means to the work that we're doing.

[0:15:58] Trustee Patrick: So I don't know if that, or to me,

[0:16:01] Trustee Patrick: it just sort of stands out.

[0:16:05] Trustee Patrick: And I don't know if it was intended to,

[0:16:07] Trustee Patrick: if that there's times where it should be but i mean if we're just trying to have icons on a page

[0:16:13] Trustee Patrick: um the colors to me should be a bit more um you know at this point neutral to each other if that's

[0:16:24] Trustee Patrick: it's a it's a hard thing to say but um um i'm trying to find proper ways

[0:16:30] Trustee Patrick: of saying it

[0:16:31] Voice 5: i trust you patrick but if i may is it to say that there's maybe that red is not a strong

[0:16:35] Voice 5: choice for like a relationship like a relational notion that it sort of connotes a sense of

[0:16:41] Voice 5: urgency i guess well

[0:16:43] Trustee Patrick: danger is one of

[0:16:45] Trustee Patrick: the you know i think of our stop um which there may be

[0:16:48] Trustee Patrick: times where that is the appropriate reaction but in you know as we present materials and bring you

[0:16:55] Trustee Patrick: know our we have a responsibility to bring the community along in understanding reconciliation

[0:17:01] Trustee Patrick: reconciliation and, and to go to those places that are deeper. So, you know, I'm just trying

[0:17:08] Trustee Patrick: to be cognizant of, you know, color standing out and, and, you know, I really appreciate the icons

[0:17:16] Trustee Patrick: and I can, like I said, I can see them working on the materials as we go forward. I just don't

[0:17:20] Trustee Patrick: want them to be misunderstood as being, you know, the stoplight. You know, I always think the red,

[0:17:25] Trustee Patrick: the red green yellow maps that we see so much of that this is different this is more about

[0:17:30] Trustee Patrick: thinking and understanding and bringing your mind and thoughts to something so um okay so just maybe

[0:17:39] Trustee Patrick: a general just maybe double check the you know see if there's a better color choice combo um

[0:17:46] Trustee Patrick: and that's all okay perfect otherwise i think it's great i'm glad to see it and i'm glad to

[0:17:57] Trustee Patrick: see we didn't try to come up with some catchy phrase or anything so let's get just call it

[0:18:01] Trustee Patrick: the project so that was good um

[0:18:05] Voice 3: just on that i um was talking to a colleague quite recently about

[0:18:11] Voice 3: that and in terms of the catchy phrase or the cool tagline um sometimes those make it more

[0:18:20] Voice 3: complicated for the public to follow because you can't google what does community engagement mean

[0:18:27] Voice 3: well you can in this case but if it's a catchy phrase it's difficult to kind of follow what we're

[0:18:33] Voice 3: trying to say so i personally am pleased with the simplicity so i'm glad you feel the same great

[0:18:40] Voice 8: thank you and thank you for your observations trustee patrick so um morgana are in terms of

[0:18:48] Voice 8: proceeding here i see you're taking notes um uh we we have a recommendation to endorse the

[0:18:58] Voice 8: logo and brand identity is um it i assume that your your notes are going to lead to a little

[0:19:07] Voice 8: bit of tweaking of of those color balancing those colors out um in terms of the suggested resolution

[0:19:16] Voice 8: before us um can we do that as amended or uh are you just going to take that under advisement i

[0:19:23] Voice 8: just looking at sort of the procedural end of things here mr

[0:19:28] Voice 5: chair if there's no objection

[0:19:30] Voice 5: from LTC, I think it's probably expedient to just take that as a note

[0:19:36] Voice 5: and Ms. Dan Nyker can take that on as we incorporate that into the project

[0:19:43] Voice 5: going forward and running with the brand.

[0:19:46] Voice 8: Okay.

[0:19:47] Voice 8: So then we do have that resolution in front of us.

[0:19:54] Voice 8: And I think we may as well do this in two parts.

[0:19:58] Voice 8: and let's do this part first for trustee patrick guys see your mic

[0:20:02] Voice 8: on no

[0:20:03] Trustee Patrick: i'm happy i apologize i'm

[0:20:05] Trustee Patrick: working from one screen so um i may look a little awkward as i jump amongst things but um i move

[0:20:10] Trustee Patrick: that the salt spring island local trust committee endorsed the project logo and brand identity

[0:20:14] Trustee Patrick: attached as attachment one in the report titled major projects update ocp land use bylaw to the

[0:20:21] Trustee Patrick: the Planner's report dated September 12th, 2024.

[0:20:26] Voice 5: Update that to October 1st.

[0:20:30] Trustee Patrick: I'm wide awake there. October 1st.

[0:20:34] Trustee Patrick: Hadn't been seconded yet.

[0:20:37] Voice 8: Okay, great.

[0:20:38] Voice 8: So moved, and I will second that.

[0:20:43] Voice 8: And any discussion, Trustee Patrick?

[0:20:48] Trustee Patrick: As long as, just make sure the minutes just note that we had discussed

[0:20:52] Trustee Patrick: Just some of the color palette or something.

[0:20:58] Voice 8: Yeah.

[0:20:59] Voice 8: Balance was what I thought I heard.

[0:21:02] Voice 8: Yes.

[0:21:02] Voice 8: You wanted us to try and achieve there a bit, but more balance.

[0:21:05] Voice 8: Balance would be lovely.

[0:21:07] Voice 8: All right.

[0:21:09] Voice 8: So let's call the question.

[0:21:11] Voice 8: All those in favor?

[0:21:15] Voice 8: My virtual.

[0:21:17] Voice 8: Oh, I see Trustee Harris has joined us.

[0:21:19] Voice 8: That's great.

[0:21:19] Voice 8: So that is all in favor is unanimous.

[0:21:23] Voice 8: Um, so thank you for that. And then, uh, let's move on to the second piece here. Uh, the terms

[0:21:35] Voice 8: of the revised terms of reference, and I'll just look to, um, trustee Patrick, go ahead.

[0:21:43] Trustee Patrick: Well, I think, uh, are we ready to discuss? I think Chris had introduced it, uh, earlier.

[0:21:50] Trustee Patrick: Um, I

[0:21:51] Voice 8: just said, yeah, I think it questions I think would be appropriate or comments at this

[0:21:54] Voice 8: point and then we can refer back to Mr. Buchan as needed.

[0:21:57] Trustee Patrick: Again I apologize I'm going to be working

[0:21:59] Trustee Patrick: over multiple screens or one screen and trying to go through multiple documents here. A couple

[0:22:04] Trustee Patrick: things. One I really appreciate changes that you were trying to make here in some ways and I kind

[0:22:12] Trustee Patrick: of wish you'd put track changes because it really makes the review of the document a little extra

[0:22:16] Trustee Patrick: hard to compare back and forth from the June document to this one. And I think the primary

[0:22:23] Trustee Patrick: area that is significantly different is the table one planning process um i i understand what you

[0:22:33] Trustee Patrick: were trying to do with the changes here but i think it it uh i think you may have tried to do

[0:22:41] Trustee Patrick: too much with one table there's a lot here um and some things that aren't here anymore and that's

[0:22:48] Trustee Patrick: um what i wanted to look at one i understand engagement of of trying to show the difference

[0:22:58] Trustee Patrick: of engagement and that the first nations have linked but separate engagement um but by taking

[0:23:03] Trustee Patrick: the equitable engagement approach that we're taking um indigenous engagement is embedded in

[0:23:10] Trustee Patrick: equitable engagement it's it's to really recognize and make sure we're doing that

[0:23:14] Trustee Patrick: So I don't know if just calling it equitable engagement, but I do see why you want to separate this out. But by doing so, that N.A. in that first column leaped off the page to me.

[0:23:32] Trustee Patrick: because we've been talking about this phase for a long time now, it feels, since the springtime.

[0:23:42] Trustee Patrick: And this local trust committee had tried to establish some early relationships

[0:23:51] Trustee Patrick: and indicating strongly that it was important at this phase of the project.

[0:23:56] Trustee Patrick: um we had a number of resolutions going back in time february 23 when we had asked for interim

[0:24:04] Trustee Patrick: protocol agreements uh between the significant um indigenous governing bodies and um and then

[0:24:15] Trustee Patrick: we had requested uh funding uh in may of 23 for an indigenous relations approach for the projects

[0:24:24] Trustee Patrick: projects and um so to now have that say in a that would say we have had no conversations with

[0:24:37] Trustee Patrick: no nations at this stage of the project i see chris's hand up

[0:24:47] Voice 4: leonard buckin uh through the

[0:24:49] Voice 4: chair if you look at that table just for clarification phase one is broken out in two

[0:24:53] Voice 4: parts 1a is exclusively finalizing complete committees while 1b is is about the osp leb

[0:24:58] Voice 4: be a project start i understand how this this may appear misleading uh it certainly does speak to

[0:25:04] Voice 4: to the letters we've developed in draft form which are being still reviewed by uh by the island

[0:25:09] Voice 4: stress right now um so if you wish to see changes to this table to revert more similarly to the

[0:25:15] Voice 4: earlier one for simplicity's sake um we can definitely make those changes yeah

[0:25:20] Trustee Patrick: i think i

[0:25:21] Trustee Patrick: think from a public consumption because we're doing both uh this is us to be following along

[0:25:26] Trustee Patrick: and understanding the project and to the public

[0:25:30] Trustee Patrick: to give them somewhat of a roadmap

[0:25:33] Trustee Patrick: and expectation as we go through these.

[0:25:36] Trustee Patrick: So that's where I think we're trying to do too much

[0:25:38] Trustee Patrick: in this table now,

[0:25:40] Trustee Patrick: where the other was just a bit easier to follow

[0:25:44] Trustee Patrick: with just the three column headers.

[0:25:48] Trustee Patrick: Because it says policy development,

[0:25:50] Trustee Patrick: they're really actions.

[0:25:51] Trustee Patrick: you know um you know and and there's a few things that are missing from this table

[0:26:00] Trustee Patrick: that were in the previous table and um as i understand the project again i'm trying to go

[0:26:08] Trustee Patrick: back to the simple understanding of you know the complete communities is going to prepare a whole

[0:26:14] Trustee Patrick: bunch of of really good geospatial information and data it is going to throw out some options

[0:26:21] Trustee Patrick: but they're they're meant to be thinkers you know i like a little of this a little of that or

[0:26:26] Trustee Patrick: none of this or that is you know so it's meant to really uh get the community thinking of uh

[0:26:32] Trustee Patrick: so it gives them something to talk about so it is a kickstarter to the conversation

[0:26:37] Trustee Patrick: is is how i how i would i would characterize or how i explain to people in the community as i

[0:26:44] Trustee Patrick: explain to them this project what i call it and then when we go into the to the next phase it

[0:26:51] Trustee Patrick: It really sounds more like just visioning.

[0:26:55] Trustee Patrick: And before, the other one really had a clear options development phase.

[0:27:02] Trustee Patrick: And it's not as clear in this table because the whole housing strategy from Trust Council

[0:27:14] Trustee Patrick: is around recognizing that we need innovative approaches.

[0:27:19] Trustee Patrick: pouches. And while it does have a table of some ideas, they're not necessarily all the ideas.

[0:27:25] Trustee Patrick: We can't have innovation and have them already figured out. Innovation is going to come from the

[0:27:31] Trustee Patrick: juicy thoughts and conversations that people are going to have from responding to some of

[0:27:38] Trustee Patrick: the information that's going to be created through the complete communities. So there are unknown

[0:27:43] Trustee Patrick: potential policy options that are going to come out of the conversations and those things.

[0:27:48] Trustee Patrick: So I just want to make sure we're not losing the clarity on that step. So that's one example. And I have not done a play-by-play of each and every previous action that was identified to make sure it's here, but that was one that jumped off to me.

[0:28:09] Trustee Patrick: Because to me, I always look at it as the funnel. It's the big hopper going in. And of course, we're going to go through a process where we will narrow it down through community consultation to choose which policies reflect the vision and so forth of the community.

[0:28:27] Trustee Patrick: Um, so that's the only thing. And then by putting the consultant's work in here, I mean, it was mentioned in the other one. Um, I'm not getting the sense that the project management piece was picked up as, you know, we had recommended that project management be included in this, uh, not any way in any form of, of not recognizing staff's, uh, invaluable, uh,

[0:28:58] Trustee Patrick: contributions to this project, but we are on our third planner and we are still in work planning

[0:29:05] Trustee Patrick: of the OCP. And I was really concerned that when this project gets off into the community

[0:29:12] Trustee Patrick: realm and really is out there running, that we have a team that's going to be there front to end.

[0:29:20] Trustee Patrick: And that's just what's important to me, that we don't have, you know, something happens or

[0:29:27] Trustee Patrick: changes, a fantastic opportunity lands on your lap and we lose you, which don't open those

[0:29:34] Trustee Patrick: envelopes or those offers. So that's all I was really looking for is to make sure we have that

[0:29:43] Trustee Patrick: continuity from the consultant. They're not just coming in and running engagement and doing some

[0:29:47] Trustee Patrick: stuff that they're actually got their hand on the project to some extent that can take care of any

[0:29:54] Trustee Patrick: waves that we have in resource contributions. I'll stop talking for a minute.

[0:30:00] Trustee Patrick: other people have comments yeah

[0:30:03] Voice 4: through the chair um trustee patrick just on that last note with the

[0:30:07] Voice 4: consultant's role um i i know you acknowledge it's a new addition were you looking to have that

[0:30:12] Voice 4: revised to essentially reflect that project management role then because we can certainly

[0:30:17] Voice 4: do that or were you getting something else there well

[0:30:21] Trustee Patrick: i i don't i don't know what the intent i if

[0:30:25] Trustee Patrick: this if this column was intended to give us the entire consultant's role then the project

[0:30:31] Trustee Patrick: management piece is missing from that column if that makes sense thank

[0:30:35] Voice 5: you if i may mr chair um

[0:30:38] Voice 5: these these columns really get into the the highlight activities um i think it's certainly

[0:30:43] Voice 5: valid that we do need some some kind of project management um who will support and um around that

[0:30:51] Voice 5: and that's really what we we put into the project terms um around this when we get into the details

[0:30:57] Voice 5: of what's expected and also the the reporting requirements that's sort of part of any project

[0:31:03] Voice 5: consultant is going to come and provide reports at some type of regular interval whether timeline or

[0:31:09] Voice 5: at certain stages of the project another time will be it'll be staff utilizing those tools

[0:31:16] Voice 5: to bring you project updates as the as the warranted managed budget through the project

[0:31:22] Voice 5: But I think it's certainly valid in the outset that we at least articulate in the roles of the project consultant that we'll bring forward some, that the consultant's role includes some aspects of delivering on early product, like timeline early on, and just some sort of ongoing discussion.

[0:31:50] Voice 5: discussion so um it's fleshed out a bit more in the roles um further down in terms of reference

[0:31:58] Voice 5: and again it went through the the contracting and all that would be much more fleshed out

[0:32:02] Voice 5: very very um dull but delineated language so um

[0:32:12] Voice 8: and so uh trustee patrick to your point earlier

[0:32:18] Voice 8: earlier around the, that table one, and just the, the sort of the concern about

[0:32:27] Voice 8: just being able at a glance to, to, to understand it in terms of the difference between this and

[0:32:33] Voice 8: the, and the earlier version. Did you want to, are you suggesting that we go back to the sort

[0:32:41] Voice 8: of more simplified form?

[0:32:43] Trustee Patrick: Well, how did, how did you react to it? I guess this is just my opinion.

[0:32:47] Trustee Patrick: how did um yeah

[0:32:51] Voice 8: i i i think um and i understand about the phase 1a and phase 1b but certainly um

[0:33:02] Voice 8: the na does jump off the page uh as you say it in that very first uh the first row um

[0:33:11] Voice 8: Um, again, I, I, I don't have, uh, I haven't been able to do, um, a fully comprehensive,

[0:33:21] Voice 8: uh, comparison, uh, but, but I take your point is, is what I'm, I'm, I'm trying to say.

[0:33:27] Voice 8: I'm, um, and I'm, I'm just wondering if in terms of, of, uh, of a revision, um, what

[0:33:36] Voice 8: had in mind, I see Mr. Uh, Hutton.

[0:33:38] Voice 5: Yeah.

[0:33:38] Voice 5: The revision there is probably just to say, like, it's not a task related to complete

[0:33:43] Voice 5: the community's assessment but sending out letters and letting them know that one that we're just

[0:33:47] Voice 5: kind of wrapping up the complete community's assessment to we're um moving into an ocplub

[0:33:52] Voice 5: project the the line is early um the first word is early and ongoing um engagement so the fact

[0:34:00] Voice 5: that it's coming ahead of that phase is totally acceptable i think we can just move that up in

[0:34:05] Voice 5: that square and it that's really where the conversation starts from there anyways and

[0:34:10] Voice 5: And to some extent, we're doing this with some parties that are more engaged with us,

[0:34:16] Voice 5: and we look forward to doing it across the board through outreach.

[0:34:20] Voice 5: We can move that up and prioritize that letter.

[0:34:24] Voice 5: It's been a priority, but as Chris noted, it's with our higher, our other departments

[0:34:30] Voice 5: for review at the moment.

[0:34:34] Voice 8: Okay.

[0:34:34] Voice 8: Yeah.

[0:34:34] Voice 8: Thank you for that clarity.

[0:34:35] Voice 8: Does that work for you, Trustee Patrick, then?

[0:34:39] Voice 8: i

[0:34:39] Trustee Patrick: think that helps quite a bit because it just it looks like we've done nothing and i was hoping

[0:34:45] Trustee Patrick: that that wasn't the case and so or that

[0:34:48] Voice 8: it's or that it's not applicable yeah exactly yeah i know

[0:34:52] Voice 8: i i take your

[0:34:53] Voice 8: point there okay and and um so while we're on the terms of reference was there

[0:34:59] Voice 8: anything else on this table from your perspective sorry

[0:35:04] Trustee Patrick: i'd have to jot through my various screens

[0:35:14] Trustee Patrick: no

[0:35:16] Voice 8: okay and i just want to take a moment and uh check in with trustee harris um on this table one

[0:35:23] Voice 8: any any comments or concerns on table one

[0:35:25] Voice 6: well you know everybody's it's no it's no secret on

[0:35:30] Voice 6: how i feel about this whole thing um it's interesting i i'm not uh i'm not really upset

[0:35:37] Voice 6: anymore um i this is sort of i i guess maybe i anticipated this sort of thing not to the fault

[0:35:45] Voice 6: of anybody but just you know the way things go things can get complicated and change and

[0:35:50] Voice 6: like trustee patrick mentioned there was um you know different planners and um not that that's

[0:35:57] Voice 6: anybody's fault um and yet we're so far into the term and this may take longer than we think and

[0:36:04] Voice 6: and you know the housing crisis is a this is you know it was reeling um yeah i know i take it i

[0:36:13] Voice 6: take your point

[0:36:14] Voice 6: right now anyways so i i really wish i just

[0:36:18] Voice 8: wondered if you have anything on this

[0:36:20] Voice 8: table or or if not

[0:36:22] Voice 6: on this table in the terms of reference i'm not

[0:36:24] Voice 6: trying to i'm not trying to

[0:36:27] Voice 6: i'm not trying to cause any uh trouble here i'm just anyways yeah i know i have nothing to say

[0:36:33] Voice 6: about the table thank you very much for asking okay

[0:36:36] Voice 8: uh thank you did i see uh chris hutton did

[0:36:39] Voice 8: Did you want to say something?

[0:36:41] Voice 8: Okay.

[0:36:41] Voice 8: It looked like your hand was up.

[0:36:44] Voice 8: Trustee Patrick?

[0:36:45] Trustee Patrick: I did have one more because it relates, and I don't know if it was as clear.

[0:36:52] Trustee Patrick: It just has now that we're looking just at a policy gap analysis.

[0:36:57] Trustee Patrick: And I guess that's somewhat it, but it's hard to say.

[0:37:00] Trustee Patrick: I know there's a lot behind these little bullets.

[0:37:03] Trustee Patrick: There's a lot of work that's occurring back there.

[0:37:05] Trustee Patrick: um and one of the things that we were looking at and it relates to the housing needs assessment is

[0:37:11] Trustee Patrick: we have the 2008 ocp and it set out having its objectives of what it thought was going to

[0:37:16] Trustee Patrick: be occurring in our community and then we have the reality what did occur you know where did

[0:37:24] Trustee Patrick: the houses end up and all of that and i'm hoping that the the complete community's geospatial data

[0:37:28] Trustee Patrick: is going to be showing us that information is going to be out there. But I want to just make

[0:37:38] Trustee Patrick: sure as we're going forward, we're going to have to be always sort of challenging

[0:37:46] Trustee Patrick: the tools that are thrown at us, like the housing needs assessment and what is it really saying.

[0:37:51] Trustee Patrick: And as we go into our visioning exercises and things, we're not always just talking about

[0:37:56] Trustee Patrick: more housing of this type. It could be less housing of this type and more housing of another

[0:38:01] Trustee Patrick: other type. So I just want to make sure that that's in there. And sometimes these words like

[0:38:05] Trustee Patrick: just policy gap analysis is that, you know, are we going to have that work occurring behind there

[0:38:09] Trustee Patrick: where we're, you know, we have to face that there's a correction potential side of what the

[0:38:14] Trustee Patrick: work that we're doing as well. So like I said, redirecting one form of housing to another form,

[0:38:19] Trustee Patrick: not just add one new form. So

[0:38:24] Voice 5: I can, I can probably field that question. I think the

[0:38:30] Voice 5: The intention of the policy gap analysis is not only to recommend where the 2008 OCP didn't

[0:38:37] Voice 5: get to, but the indication that people, like not just the island trust, but people on the

[0:38:44] Voice 5: island have indicated directions they want to go as well as the island trust.

[0:38:48] Voice 5: And that really comes through policies and various plans and different products that

[0:38:54] Voice 5: community organizations have been adopted since we started um since the ocp was about in 2008

[0:39:01] Voice 5: we've adopted things like the housing toolkit as you mentioned we've done various other policies

[0:39:07] Voice 5: either within the islands trust or um you know here locally on fall spring so all those things

[0:39:15] Voice 5: come together and we've talked about those various documents in the past um when we look at those

[0:39:21] Voice 5: those sort of the intentions that goes this is all this is policy reform or where does the OTP

[0:39:28] Voice 5: need to improve in order to meet the very recent expectation setting that we've done through some

[0:39:33] Voice 5: of those smaller plans and how can this OTP best serve those some of the objectives that that's

[0:39:40] Voice 5: really I think where the policy gap analysis should be targeted at so it's an early task

[0:39:44] Voice 5: for a successful product consultant to review our policy background our plan for the business

[0:39:49] Voice 5: preparing a background around what it looks like how far that wants to go and companies understand

[0:39:57] Voice 5: what their groups understand what that would look like and to give them an idea of what's

[0:40:02] Voice 5: expected around that and go from there we've added also in this version the

[0:40:08] Voice 5: um the identification not only of things you could do or things this project will do but

[0:40:14] Voice 5: things that might require that are uh you know strategically imperatives um and then there are

[0:40:20] Voice 5: they're things that might be achievable right away so there may be small land use things

[0:40:25] Voice 5: would hopefully not distract from the ongoing the progress of this this larger project but if

[0:40:33] Voice 5: we can assign a smaller project to that person to undertake without interrupting the flow of the

[0:40:39] Voice 5: project ideally at that point that might involve some type of a focused amendment to the otp and

[0:40:47] Voice 5: land use bylaw will be to respond to things like um the even the changes in north austin water

[0:40:54] Voice 5: um new studies are really coming out

[0:40:57] Voice 5: oh thank

[0:41:04] Voice 8: you for that mr hutton um so anything uh oh trust to hear us you

[0:41:17] Voice 6: know from what i see

[0:41:18] Voice 6: i think we really need to redirect here this is again there's a huge housing crisis going on

[0:41:24] Voice 6: and why are we not just amending the housing portion of the ocp and and stop all this stuff

[0:41:30] Voice 6: for now and maybe halt this until next term um that's i don't understand why we can't do that

[0:41:37] Voice 6: thank you thank

[0:41:41] Voice 8: you for your comment um anything else on table one are there other

[0:41:46] Voice 6: sorry chair it

[0:41:48] Voice 6: was a question i'm not a comment a question basically geared to the chair and to trustee

[0:41:53] Voice 6: Patrick. Thank you.

[0:41:56] Voice 8: Trustee Patrick?

[0:41:57] Trustee Patrick: We've talked about this at every time that we've

[0:42:00] Trustee Patrick: seen this document at every iteration. This is how we change the OCP. And this is the project

[0:42:07] Trustee Patrick: that is necessary. And I think you just heard Planner Hutton discuss that as this project

[0:42:14] Trustee Patrick: starts underway, I think we've always talked about them as exit ramps. If there's something

[0:42:20] Trustee Patrick: that is identified as a more immediate action, it's going to be flagged and taken. So this is

[0:42:29] Trustee Patrick: the process that we're going to have to take to go through an OCP amendment. You know, I've sat

[0:42:36] Trustee Patrick: and I've talked to, you know, an OCP amendment goes up to the executive committee and to municipal

[0:42:41] Trustee Patrick: affairs. And I've sat with municipal affairs about expectations of what they expect

[0:42:49] Trustee Patrick: today for any changes to our ocps and this is what a process looks like well

[0:42:58] Voice 6: that's i'm only

[0:42:59] Voice 6: taking your you know your word for that no offense um they haven't spoken to the ltc um

[0:43:06] Voice 6: so i'm not sure how that really relates at this point but um but these speaking these off off

[0:43:11] Voice 6: ramps you're talking about why can't we not just take an off ramp and amend the housing portion of

[0:43:14] Voice 6: the lcp well

[0:43:18] Voice 8: my and my perspective is that um uh in addition to uh what trustee patrick said of

[0:43:25] Voice 8: course we have we have professional staff um that are essentially doing the heavy lifting in terms

[0:43:32] Voice 8: of making sure the work that we do is um legislatively supportable and aligns with the

[0:43:40] Voice 8: The processes, and I certainly appreciate the hard work the staff does on our behalf

[0:43:49] Voice 8: and make sure that we are approaching all of these things in a way that is supportable

[0:43:57] Voice 8: when it comes to getting any changes to the ministry.

[0:44:04] Voice 8: So that is important.

[0:44:07] Voice 6: To that point, Chair Peterson, Stefan Cermak, I think you may have heard

[0:44:10] Voice 6: we were at a meeting and the planning manager said we could amend the housing section of the

[0:44:16] Voice 6: ocp and it should only take a couple of months um that was quite a while ago so i do appreciate

[0:44:21] Voice 6: staff's input as well including the planning managers um what's the what what what are we

[0:44:29] Voice 6: doing with that information we're just not going to ignore that information from seven surmac or

[0:44:33] Voice 6: well

[0:44:36] Voice 8: as i'm sure you i'm sure you know um uh uh rpm hutton uh reports directly to uh

[0:44:44] Voice 8: mr shermak and and i see that he has a comment here so i guess

[0:44:48] Voice 5: i

[0:44:49] Voice 8: would just say that we could

[0:44:50] Voice 5: um i don't have any doubt that you could get to um you know third reading of that bylaw um

[0:44:57] Voice 5: um in a matter of months um getting past the executive committee may also be easy

[0:45:03] Voice 5: um but without the meaningful engagement and work that we need to do um the province wouldn't

[0:45:10] Voice 5: um I really highly doubt that given the process that's been laid out for us procedure uh you know

[0:45:17] Voice 5: I don't think that's likely to happen and that's really assuming that everybody on the island gets

[0:45:23] Voice 5: along and decide this you know the direction that that that draft all goes the way they want it um

[0:45:29] Voice 5: because there's any number of you know um challenges that we can run into a lot so those are

[0:45:38] Voice 5: that i mean it comes from experience and looking at what other occupies in the province are going

[0:45:43] Voice 5: through historically currently right now kind of the essence i think we'll be looking for the and

[0:45:54] Voice 5: and you know keep looking at that your

[0:46:01] Voice 8: your audio is a bit sir i'm sorry yeah

[0:46:09] Voice 8: sorry sorry uh mr

[0:46:12] Voice 8: hutton your your audio was breaking up there and i don't think we caught the last bit of what you

[0:46:17] Voice 8: were saying oh

[0:46:17] Voice 5: um can you hear me now that's much better apologies um so when we when we do go out

[0:46:23] Voice 5: to tender um we do look for we do look at the timelines that that you know we've put out there

[0:46:29] Voice 5: We put out a conceptual timeline. It's not uncommon to get proposals back that that shorten and lengthen various parts of that process.

[0:46:37] Voice 5: So we'll be looking at, you know, what's the overall delivery on it and how attuned is it to meeting the needs of Islanders?

[0:46:46] Voice 6: If I may to comment, Mr. Chair.

[0:46:48] Voice 5: Go

[0:46:48] Voice 7: ahead, sir.

[0:46:49] Voice 7: So

[0:46:49] Voice 6: when I hear about community engagement, now, are we to ignore the community engagement of the last election where Trustee Patrick and myself ran on a housing platform?

[0:47:03] Voice 6: And that's a pretty big community engagement right there.

[0:47:07] Voice 6: Are we just to ignore that?

[0:47:09] Voice 8: Well, if I might step in there for a moment, I'll certainly turn it back over to you, sir.

[0:47:15] Voice 8: But what I'm hearing from staff is that notwithstanding your point about the election, our process means that we have to put whatever OCP amendments that we deem proper in front of the ministry.

[0:47:37] Voice 8: And the ministry expects a certain process, a certain level of public engagement to take place before we advance any revisions to them for final approval.

[0:47:50] Voice 8: And that is something that we we there's really no point attempting to skip because we'll have just bring something to the ministry that they will they will turn down.

[0:48:04] Voice 8: So, Mr. Hutton.

[0:48:07] Voice 8: I

[0:48:07] Voice 5: would just add that we only, I mean, we take the direction of LPC and what direction we take.

[0:48:13] Voice 5: We try, we deliver on, you know, from a perspective of best practices.

[0:48:17] Voice 5: And that's really the, our process of engagement is to undertake the best practice and meet engagement on this topic.

[0:48:26] Voice 5: So the topic here is the OCP and the LEB.

[0:48:29] Voice 5: We'll engage people on the questions.

[0:48:32] Voice 5: questions we'll look to inform people and hear their thoughts on what what the options are and

[0:48:39] Voice 5: how they feel these issues can be addressed and we'll apply professional input into that and

[0:48:45] Voice 5: and look to this group here to ultimately make that decision if i may thank

[0:48:53] Voice 6: you um so so what

[0:48:57] Voice 6: What I'm hearing is that the ministry, the public engagement of trustees who ran on the housing platform, the ministry isn't good enough with that.

[0:49:10] Voice 6: They don't respect or want to acknowledge that when it comes to this.

[0:49:17] Voice 6: Is that basically what I'm hearing?

[0:49:18] Voice 8: It's not enough.

[0:49:21] Voice 8: The rest of the process needs to take place.

[0:49:25] Voice 8: so

[0:49:26] Voice 6: is is that but you know the rest of the process is such a small amount of people that were that

[0:49:31] Voice 6: are being engaged such a large amount engaged in the election on the housing platform and we have

[0:49:35] Voice 6: a couple of special interest groups and non-governmental organizations that influence

[0:49:39] Voice 6: the ocp while it's so it's it seems to be not balanced at all we have a not really a proper

[0:49:45] Voice 6: community engagement versus we had a great community engagement where you know thousands

[0:49:49] Voice 6: thousands of people came out to cast their vote for housing.

[0:49:52] Voice 6: So am I to believe that the ministry would stand behind that statement,

[0:49:57] Voice 6: that they don't think that an election is good enough?

[0:50:01] Voice 6: Is that what staff is telling me?

[0:50:03] Voice 8: I would look to staff

[0:50:05] Voice 8: for proper confirmation on that.

[0:50:07] Voice 8: But certainly in terms of the way these processes for amending OCPs go,

[0:50:13] Voice 8: There is an expectation by the province that we follow certain processes, and public engagement is part of that, in specific to the actual amendments that we're proposing, rather than a more general statement that might be taken from something like election results.

[0:50:34] Voice 8: Trustee Patrick,

[0:50:35] Trustee Patrick: I see your hand up.

[0:50:35] Trustee Patrick: We have a two

[0:50:38] Trustee Patrick: -hour special meeting on the topic of this choice of

[0:50:40] Trustee Patrick: reference, and we keep

[0:50:42] Voice 8: going back and debating

[0:50:43] Trustee Patrick: election results from two years ago.

[0:50:45] Trustee Patrick: We're

[0:50:45] Voice 2: trying to work on

[0:50:46] Trustee Patrick: a community plan, belongs to the community, and a process that gets us confidence in that.

[0:50:54] Trustee Patrick: That's what this is about.

[0:50:56] Trustee Patrick: So I'd like to get back to discussing what's before us on the agenda.

[0:51:01] Voice 6: If I may, I'm not trying to debate.

[0:51:03] Voice 6: These are simple questions.

[0:51:06] Voice 6: So again, the planning manager, Stefan Cermak, said we could have amended the housing section of the OCP in two months. Is that a false statement or is that, did I hear wrong? Is that something that we are to ignore? These are just honest questions because time is of the essence. Sorry. Thank you.

[0:51:23] Voice 8: so i i would recommend that maybe you want to reach out um to mr sermac um and and get some

[0:51:30] Voice 8: confirmation on that if that's the case but uh to trusty patrick's point we do have a limited

[0:51:37] Voice 8: amount of time scheduled for this meeting i know staff has uh other responsibilities that they have

[0:51:42] Voice 8: to attend to um so i i do agree we need to get back to this terms of reference in front of us and

[0:51:49] Voice 8: work through it to the extent that we can. And we have a couple other items on our agenda

[0:51:55] Voice 8: potentially today if we have time. So back to the terms of reference. Trustee Patrick, I see your

[0:52:02] Voice 8: hand.

[0:52:03] Trustee Patrick: Just another item that on page 19, there was an added piece about staff, trustees, local

[0:52:10] Trustee Patrick: appointees, government of partners will champion fair and equitable access to the information. And

[0:52:16] Trustee Patrick: And it says that we will encourage and identify, which I absolutely would hope would always be the case.

[0:52:22] Trustee Patrick: But that, I hope, is I assume we're also, as we're bringing in consultants to develop equitable public engagement, that they're going to be also helping to identify the voices that we're bringing into this conversation.

[0:52:36] Trustee Patrick: We're not just relying on one of us raising our hands and saying, oh, this group's being missed.

[0:52:42] Trustee Patrick: So am I correct?

[0:52:44] Trustee Patrick: Because that was added.

[0:52:46] Trustee Patrick: it that wasn't in the last version of the document yep

[0:52:50] Voice 5: um i think i i kind of think the liberty of

[0:52:52] Voice 5: just clarifying those those communication messages um the role of the consultant here really in

[0:52:57] Voice 5: developing it really goes back to developing an engagement communications and the engagement plan

[0:53:02] Voice 5: especially um and and um how that methodology is developed and what it looks at in terms of

[0:53:09] Voice 5: of how do I identify various stakeholders, interest holders?

[0:53:14] Voice 5: How do we classify those?

[0:53:16] Voice 5: And so that we can at least report on who we've heard from,

[0:53:21] Voice 5: where we may be deficient or hearing back.

[0:53:24] Voice 5: And so that's allowing you decision makers

[0:53:27] Voice 5: to deliberate this stuff with your eyes wide open

[0:53:31] Voice 5: on where your input is coming from as well

[0:53:34] Voice 5: as you're reviewing engagement results.

[0:53:36] Voice 5: result. But of course, everybody, including project consultants, has some obligation to

[0:53:44] Voice 5: give people a fair and equal access to this project in terms of the ways that they engage with it.

[0:53:49] Voice 5: Yes, Trustee Patrick.

[0:54:00] Trustee Patrick: One other on page 20 on the consultant-led working groups,

[0:54:03] Trustee Patrick: the previous version said it will establish subject area groups. Now it says may. I can see

[0:54:09] Trustee Patrick: that you know we're just leaving that out i mean i think we assumed there'd be at least

[0:54:15] Trustee Patrick: one group or two groups it was just how many was the question but now it's a

[0:54:20] Trustee Patrick: may it's

[0:54:21] Voice 5: mr chair

[0:54:23] Voice 5: through the chair i would i would suggest that it it's probably better than may given that it's um

[0:54:28] Voice 5: it you may end up with a really great consultant who just doesn't um operate in that way and that

[0:54:35] Voice 5: methodology doesn't quite work for what they're providing in terms of what they're proposing

[0:54:39] Voice 5: proposing how to execute this project well. A working group, calling an ad hoc working group

[0:54:46] Voice 5: at some specific point in the project may be warranted, but I really think it is, I suppose

[0:54:53] Voice 5: I would suggest that it is a tool of engagement that ought to be used at a very specific point

[0:55:01] Voice 5: or as is warranted, but it's very much dependent on the methodology that's put forward by

[0:55:08] Voice 5: by a proponent that would undertake the work.

[0:55:22] Voice 8: So that makes sense.

[0:55:25] Voice 8: I understand that may is not well,

[0:55:28] Voice 8: but I think we've got an explanation about why it is may.

[0:55:32] Trustee Patrick: It is,

[0:55:33] Voice 8: but I mean,

[0:55:34] Trustee Patrick: it's also if we're trying to get consultants,

[0:55:35] Trustee Patrick: I think we're hopefully finding people that understand that,

[0:55:38] Trustee Patrick: you know, I think there is going to be some expectation

[0:55:41] Trustee Patrick: of work groups in various areas, or, you know,

[0:55:44] Trustee Patrick: they may be more informal, you know,

[0:55:46] Trustee Patrick: just to work on some policy issues but i think the more we get the community involved in the various

[0:55:53] Trustee Patrick: aspects the more confidence that we build and in the process at the end of the day so

[0:55:58] Trustee Patrick: i

[0:55:59] Voice 5: think i think the value of it is certainly um conveyed the fact that we expressly articulate

[0:56:05] Voice 5: it quite often what i see in proposals of this nature is is um systems that other that

[0:56:13] Voice 5: consultants have found work in other environments and may very well work for salt spring and and get

[0:56:20] Voice 5: the job done but when it comes if there if there's a choice of having to do a working group um it can

[0:56:26] Voice 5: sort of put a bit of a pigeonhole in the budget like it becomes a fixed cost rather than something

[0:56:32] Voice 5: that can be made more flexible especially when it's articulated explicitly that they will do

[0:56:37] Voice 5: this it seems to sound like we have an ocp advisory planning commission um that'll that

[0:56:42] Voice 5: will run throughout the progress so their their work is clearly articulated um i can see that

[0:56:48] Voice 5: consultants would be kind of looking at this going i have to run i have to you know work with this apc

[0:56:53] Voice 5: and then i also run my own working groups all the way you know they may have extrapolated that being

[0:56:57] Voice 5: all the way through the project whereas maybe it is maybe it isn't um but any clarity on expectations

[0:57:04] Voice 5: from ltc might help to determine that if there's a desire to discuss that here

[0:57:12] Voice 8: trustee patrick i

[0:57:14] Trustee Patrick: I mean, we're trying to build ultimately a flexible system here as we go forward.

[0:57:19] Trustee Patrick: And, you know, I really want the community to be able to bring these ideas forward.

[0:57:24] Trustee Patrick: And I think so it's being able to respond to that is what's just important.

[0:57:28] Trustee Patrick: And that the community, we're building the community, bringing the community along.

[0:57:33] Trustee Patrick: And so that's all.

[0:57:37] Trustee Patrick: I think the more we have this ability to work with groups and so forth,

[0:57:40] Trustee Patrick: it just, we build confidence.

[0:57:48] Voice 7: the project charter in terms of reference pardon me yeah

[0:57:53] Voice 6: i just had a question about um

[0:57:55] Voice 6: the uh you know the community engagement um you know trustee patrick was just mentioning

[0:58:01] Voice 6: bringing the community along and getting them engaged when do we deem that it's a success is

[0:58:07] Voice 6: there how do we know how many have been engaged is there some way of us knowing how many are

[0:58:13] Voice 6: actually and it's not just a group um say a non-governmental organization or something

[0:58:17] Voice 6: how do we know we've got true engagement is there some way for us to tell that thank you

[0:58:22] Voice 6: mr

[0:58:25] Voice 5: chair there are there are certainly measures um you know expected what is sort of deep is good

[0:58:31] Voice 5: bad um you know abysmal when it comes to things like survey results if we're getting a certain

[0:58:36] Voice 5: proportion of would-be respondents responding um we can we can measure that um and and there's

[0:58:44] Voice 5: different certainly some have personal thresholds that are not the same as the sort of general

[0:58:50] Voice 5: professional expectation um that that's okay too that that's up to each of you as a decision maker

[0:58:56] Voice 5: to um to deliberate on these you will but our intention is to simply provide it so every time

[0:59:02] Voice 5: we do an in-person engagement you will see in our engagement reports we you know x number of people

[0:59:07] Voice 5: attended this event on Thursday night at 7 to 9 p.m. the library. We'll provide those numbers

[0:59:15] Voice 5: each time to let you know what type of engagement we're getting. And quite often in survey tools,

[0:59:22] Voice 5: we can get right down to X number of responses were received, but only X number of, you know,

[0:59:30] Voice 5: but far fewer answered question 10 because it's boring and, you know, you only got about 10%

[0:59:36] Voice 5: the responses so you can you can take from that what you will and uh the people that we hire if

[0:59:42] Voice 5: you conduct this information review and analysis we'll also provide you with their recommendations

[0:59:51] Voice 6: um thank you for that is there uh is there some way that um we can keep track of that and should

[0:59:58] Voice 6: we prior to

[0:59:59] Voice 6: To.

[1:00:00] Voice 6: putting it out there have a type of um you know a measurement tool so you know for instance um

[1:00:06] Voice 6: there's 11 000 or just under registered voters on the island um 3 800 or so came out to vote

[1:00:12] Voice 6: the last election so we would hope to see you know before we can ever take it seriously it

[1:00:18] Voice 6: should be more than the election i would think is that is that fair to say and is there can we

[1:00:25] Voice 6: we have a scale that says, okay, well,

[1:00:26] Voice 6: only 10 people actually answered the survey. So we're not,

[1:00:29] Voice 6: we can't even pay attention to this or only a hundred people or only 500

[1:00:33] Voice 6: people when there's actually, you know, 3,800 came out to vote. Is there,

[1:00:37] Voice 6: can we, can we do something along those lines?

[1:00:41] Voice 5: I would,

[1:00:42] Voice 5: I would suggest maybe that unless we're making a very concerted effort to

[1:00:46] Voice 5: reach non-voters, so that will mostly be youth engagement.

[1:00:51] Voice 5: Pretty rare that you will engage more people than voted just because,

[1:00:55] Voice 5: because OCPs, broad as they are, are still a single issue,

[1:00:59] Voice 5: whereas voting is a very low commitment and a high-impact outcome, right?

[1:01:05] Voice 5: You vote once in four years.

[1:01:07] Voice 5: So it is kind of a high-water mark of participation quite often

[1:01:11] Voice 5: in most communities, in my experience.

[1:01:14] Voice 5: Well,

[1:01:14] Voice 6: we'd think that the ministry would acknowledge that, I would think,

[1:01:19] Voice 6: because you put it very well there, Planner.

[1:01:24] Voice 6: thank you well

[1:01:35] Trustee Patrick: we've we've set equitable public engagement as the the goal it's discussed in the

[1:01:40] Trustee Patrick: plan on page 20 and it it's it is holding an in-person meeting at seven o'clock on a tuesday

[1:01:49] Trustee Patrick: isn't going to represent salt spring and that the this is part of what the uh a qualified

[1:01:55] Trustee Patrick: engagement consultant is going to design that not everybody is going to come to a meeting at

[1:02:00] Trustee Patrick: seven o'clock on a tuesday or um or like gabriel said we offered cake and no nobody young came

[1:02:09] Trustee Patrick: you know it's like we we have to tailor the engagement um you know to the voices that we're

[1:02:15] Trustee Patrick: trying to receive and i assume we will receive reports as to who did we you know you know hear

[1:02:21] Trustee Patrick: from who are we missing and i hope at every phase of this um that the consultant has asked that

[1:02:27] Trustee Patrick: question who are we hearing from who are we missing because that's really important and i'm

[1:02:33] Voice 8: seeing some nodding from staff there appreciate that uh trustee harris did you have something

[1:02:38] Voice 8: further yes

[1:02:39] Voice 6: and then i would like to

[1:02:40] Voice 8: move along um

[1:02:43] Voice 6: my only comment to that would be i would hope

[1:02:45] Voice 6: that the um that if we were going to take any um influence by the engagement it will be more

[1:02:54] Voice 6: than came out to vote for trustee patrick and myself if we were to take her you know if it

[1:02:59] Voice 6: is to be genuine.

[1:03:01] Voice 6: Thank you.

[1:03:05] Voice 8: Yeah, and I think despite the best efforts

[1:03:09] Voice 8: of any local government or other organization,

[1:03:14] Voice 8: you can't force people to participate.

[1:03:17] Voice 8: What we can do is we can give the best opportunities,

[1:03:23] Voice 8: do our best to try and tailor different opportunities.

[1:03:27] Voice 8: Certainly some people work at different times of the day.

[1:03:29] Voice 8: We've done that in the past as a local trust committee to try and expand the times of day that people can participate.

[1:03:40] Voice 8: But ultimately, we can't force anyone to do this, which is why engagement is a tricky business at the best of times.

[1:03:50] Voice 8: and it is important to to to do the broadest best version that we can to try and make it

[1:03:57] Voice 8: accessible to as many different people in as many different walks of life um work schedules all

[1:04:03] Voice 8: those different things and that's that is that's what's built into into the engagement uh um that

[1:04:09] Voice 8: we're we're planning here but ultimately uh when it comes down to hard numbers you

[1:04:15] Voice 8: you you can you can't make anyone um uh fill out a survey or or come to an event it's

[1:04:24] Voice 6: so so

[1:04:25] Voice 8: setting target numbers is just not i don't think it's a realistic approach um

[1:04:31] Voice 8: setting up as many uh varied options for people to engage in is is the best we can do so

[1:04:39] Voice 6: so to

[1:04:40] Voice 6: to that mr chair so what are you maybe so what i'm hearing is that if correct me if i'm wrong

[1:04:50] Voice 6: i'm hearing that we're going to let a small amount of people shape the ocp as opposed to

[1:04:58] Voice 6: the amount of people that came out and elected myself and trustee patrick we're going to let

[1:05:02] Voice 6: the small amount um influence influence it and don't let the big amount that came out

[1:05:07] Voice 6: on a vote for that voted for a housing platform we're not we're going to ignore those and favor

[1:05:12] Voice 6: a small amount is that what i'm hearing so

[1:05:14] Voice 5: i can

[1:05:15] Voice 8: maybe just clarify

[1:05:16] Voice 5: said at all mr chair go ahead

[1:05:19] Voice 5: the i use the example of a you know the number two to come out on a thursday night at seven o'clock

[1:05:24] Voice 5: we'll give you those details at that event but every every stage of engagement mr buckin has

[1:05:29] Voice 5: illustrated you know that sort of where engagement period along the way um we we keep a an open ear

[1:05:35] Voice 5: or to people who want to send in submissions.

[1:05:38] Voice 5: But by and large, we try to do these structured engagements

[1:05:41] Voice 5: where if the question is about housing policy,

[1:05:45] Voice 5: the question is targeted to address housing issues.

[1:05:49] Voice 5: We might identify a specific issue and say,

[1:05:51] Voice 5: how should we address this?

[1:05:52] Voice 5: This is just a very broad hypothetical.

[1:05:55] Voice 5: But that question, the way we ask that question

[1:05:58] Voice 5: might be done in a workshop on a Tuesday at 7 p.m. at the library.

[1:06:01] Voice 5: It will also be backed up with an online survey

[1:06:05] Voice 5: And if you really can't make it and you call us up and you say, I want to provide my input, we'll do it over the phone with you.

[1:06:11] Voice 5: You come to the office and we'll give you a paper copy and we will transcribe that survey into the input so that your input is counted in those results and tabulated with the balance of the engagement.

[1:06:21] Voice 5: All that information, we strive to make it available digitally, analog, in person, and asynchronously throughout in order to give people the best opportunity to access these things.

[1:06:34] Voice 5: if you can't read we will read it to you um that's that's the approach we try to take that i always

[1:06:39] Voice 5: try to take we always try to make people you know and and i do reach people that are i do get

[1:06:43] Voice 5: through public engagement i have dealt with people who are frustrated because they can't figure out

[1:06:48] Voice 5: how to access a digital tool because they can be cumbersome at times and um we just work to take

[1:06:54] Voice 5: them through it we either give them the technical support they need or we literally just assist them

[1:06:58] Voice 5: through these things and and we provide a neutral ability for people to provide their input

[1:07:03] Voice 5: put yeah

[1:07:07] Voice 8: thank you uh trustee harris i'm gonna i'm gonna take your question and i will want to

[1:07:11] Voice 8: get us back on track to um to the work before us today go ahead sir well

[1:07:15] Voice 6: thank you um i think this

[1:07:18] Voice 6: this pertains to this and it's very it's very important well you know what the community

[1:07:22] Voice 6: engagement isn't that what we're talking about um so thank you for your clarification trustee

[1:07:27] Voice 6: patrick our trustee and peters or chair peterson that that's we're not going to favor a small

[1:07:31] Voice 6: small amount over the election so are we going to take into account the people that voted for

[1:07:38] Voice 6: workforce ownership housing and zoning that would facilitate that that that was um you know we're

[1:07:45] Voice 6: talking thousands basically are we going to also take that into consideration when we when we shape

[1:07:50] Voice 6: the um the ocp are we just going to pretend that didn't happen mr

[1:07:59] Voice 5: chair i i don't really know how

[1:08:00] Voice 5: to how to assess that how would i even do that if they if they come out and participate in the

[1:08:04] Voice 5: the engagement questions and answer the questions that are being asked through a thoughtfully

[1:08:09] Voice 5: designed engagement process then then that'll be tabulated so we

[1:08:14] Voice 5: so we are going to ignore the

[1:08:15] Voice 5: engagement result at this point we can't say we have we have no idea um you know we just have

[1:08:21] Voice 5: numbers so we

[1:08:22] Voice 6: are going to ignore the election my question was more can't we use the election

[1:08:26] Voice 6: numbers to bring that to the ministry as an argument can we not the

[1:08:30] Voice 5: consequence of this

[1:08:31] Voice 5: We're going in circles here.

[1:08:34] Voice 5: We're

[1:08:34] Voice 8: going in circles here, and I want to move on.

[1:08:38] Voice 8: We have limited time left to us today.

[1:08:41] Voice 8: I'm

[1:08:42] Voice 6: not sure how that circles.

[1:08:43] Voice 6: I'm not sure how that circles.

[1:08:44] Voice 6: That's an honest question.

[1:08:45] Voice 6: I'm just wanting to know, can we not use,

[1:08:48] Voice 6: can we not bring that to the ministry?

[1:08:50] Voice 6: Can we, in conglomeration with the community engagement surveys,

[1:08:56] Voice 6: can we not, as argument to the ministry,

[1:08:59] Voice 6: say, look, there's many people voted for workforce ownership housing.

[1:09:02] Voice 6: can we not use that as well it's it's i'm not being angry or or anything it's a very honest

[1:09:08] Trustee Patrick: question i'm happy to answer uh trustee harris you and i both know there's a great interest in

[1:09:15] Trustee Patrick: in solving the housing issues on the island lots and lots and lots of people the engagement process

[1:09:22] Trustee Patrick: is going to recognize that it they will show up it will it will be in it will come come out in

[1:09:29] Trustee Patrick: the process i encourage you on page 20 there's a link to the uh the guidelines for what equitable

[1:09:34] Trustee Patrick: engagement is um this is even going to go further and make sure we're out talking to the people

[1:09:40] Trustee Patrick: who don't have housing we want to make sure voices are represented in in what's happening today they

[1:09:47] Trustee Patrick: don't just have to vote we want to make sure we hear from everyone okay

[1:09:56] Voice 8: um i'm

[1:09:58] Trustee Patrick: prepared to make

[1:09:59] Trustee Patrick: the motion but okay

[1:10:01] Voice 8: uh trustee harris uh okay uh trustee patrick go ahead and make the motion then

[1:10:06] Voice 8: and and then we can hopefully we can get through the rest of the agenda today i

[1:10:10] Trustee Patrick: move that salt

[1:10:11] Trustee Patrick: spring island local trust committee endorsed the revised terms of reference attached as attachment

[1:10:16] Trustee Patrick: to in the report titled major projects update ocp land use bylaw to the plan to the planners report

[1:10:23] Trustee Patrick: The report dated October 1st, 2024.

[1:10:29] Voice 8: Moved.

[1:10:29] Voice 8: I will second that motion.

[1:10:32] Voice 8: Discussion?

[1:10:38] Voice 8: Trustee Patrick?

[1:10:39] Trustee Patrick: Again, just hope staff will make the changes that we did discuss in regards to the not applicable and perhaps revisiting this table to make it a bit easier to follow like the previous version.

[1:10:57] Voice 8: Okay.

[1:10:57] Voice 8: And I've seen nodding from staff.

[1:10:59] Voice 8: Appreciate that.

[1:11:01] Voice 8: All right.

[1:11:01] Voice 8: If there's nothing further, we'll call the question.

[1:11:04] Voice 8: All those in favor, please raise your hands.

[1:11:10] Voice 8: Two in favor.

[1:11:12] Voice 8: Any opposed?

[1:11:17] Voice 8: Not seeing any opposed.

[1:11:19] Voice 8: Motion carries.

[1:11:22] Voice 8: Okay, so then that brings us to the next item on the agenda,

[1:11:26] Voice 8: which is the OCP LUB project business case.

[1:11:32] Voice 8: and i believe this is coming to us uh from regional planning manager hutton thank

[1:11:41] Voice 5: you mr chair um

[1:11:42] Voice 5: so um as it's been pointed out we're kind of in a similar situation to where we were about a year

[1:11:48] Voice 5: ago in terms of some projects um i believe that with the oclb we've made significant progress in

[1:11:53] Voice 5: terms of having um laid out the groundwork um just now finalized i think the groundwork in order to

[1:12:00] Voice 5: advance these projects. However, along the way, as we've been developing the goal and these terms

[1:12:08] Voice 5: and refining the project consultant scope of services, including a budget that was brought

[1:12:16] Voice 5: back in July around merging the Ganges area planning project into this one, both as principles

[1:12:26] Voice 5: in budget. We've provided some estimates and some baked-in costs that we believe this project

[1:12:35] Voice 5: is very much on the right track and it's sort of right-sized in terms of budget and the

[1:12:40] Voice 5: scope of the work. However, that does put us at a point where we do need to, A, we can't

[1:12:48] Voice 5: spend the entire budget from this year in this fiscal, but we certainly have a project

[1:12:54] Voice 5: that can consume that um and beyond that um it likely requires some additional funding

[1:13:00] Voice 5: uh in the next fiscal so uh we put forward a budget that would propose about um utilizing

[1:13:06] Voice 5: um what we can this year of the 158 500 budget that we have that that's where we we've come to

[1:13:14] Voice 5: in terms of an amount for total um with the the merging of the gandhi's project with this one

[1:13:20] Voice 5: with those budgets together um and then going into the next fiscal um we've suggested that an

[1:13:26] Voice 5: additional um forty four thousand five hundred dollars would be needed over that one hundred

[1:13:31] Voice 5: and fifty eight five um and this is an ongoing process that we're gonna have to track as we get

[1:13:36] Voice 5: that contract out um as that early review of documents happens um the the basically the work

[1:13:43] Voice 5: of consultants will will consume the budget over time um but the amount of hours they're doing and

[1:13:49] Voice 5: and who's doing that work and what their billing rate is,

[1:13:52] Voice 5: is really going to determine how much we spend before the end of this fiscal

[1:13:57] Voice 5: and how much we need in the next.

[1:14:01] Voice 5: So that's where that request for an additional $44,500 total.

[1:14:06] Voice 5: But the final actual business case is going to need to be refined as we take it forward.

[1:14:12] Voice 5: But this is really just looking at the total of two years of being about $200,000 project.

[1:14:19] Voice 5: That is the OCPLEB project.

[1:14:21] Voice 5: We also have what is sort of broadly classed as a freshwater sustainability product that

[1:14:28] Voice 5: incorporates the SWPA function and the well monitoring function, as well as the water

[1:14:37] Voice 5: protection bylaw.

[1:14:39] Voice 5: You will note that the water protection bylaw budget, there was about $1,500 budgeted last

[1:14:43] Voice 5: year.

[1:14:44] Voice 5: The minor project is not on this list of business case items.

[1:14:48] Voice 5: And the reason for that being that, A, it's a minor project, it could be done through

[1:14:51] Voice 5: room on a project at this point. And B, there's really not much to do on this. So my sense is,

[1:14:57] Voice 5: and I suggest that LTC set this expectation that if we can't bring you a bylaw for consideration

[1:15:03] Voice 5: at this point before the end of this fiscal, then I'm not sure if we should proceed at this point

[1:15:09] Voice 5: with the additional work of putting it off down the road if it's not getting addressed.

[1:15:14] Voice 5: addressed we're really it's really a little bit further down the road um but i would suggest that

[1:15:21] Voice 5: we should probably just bring it forward and consider it at this point um the super budget

[1:15:28] Voice 5: um basically you know the the proposal that i've put forward there is that you hold this money

[1:15:34] Voice 5: until we have greater conversation with crd um i think there's the watershed protection plan

[1:15:39] Voice 5: land established there's a desire to transfer this service over um and um i believe that that

[1:15:46] Voice 5: funding could certainly be used at a time when there's a an opportunity for a wider conversation

[1:15:50] Voice 5: this funding is not um it's essentially you know in a sort of a sense in a sense in a reserve um

[1:15:58] Voice 5: it's something that was collected under um a special tax requisition and it can be carried

[1:16:04] Voice 5: forward into um it should be it should probably be carried forward into the future um until it

[1:16:10] Voice 5: can be put to the specific purpose for which it was collected um so that's that's with regards

[1:16:16] Voice 5: to the well monitoring program um i suggested a similar aspect you essentially have a bit of a

[1:16:21] Voice 5: financial liability um with the with the well monitoring process given that um there appears

[1:16:28] Voice 5: to be one or two that are stuck um and may need to be removed by a professional uh pump installer

[1:16:33] Voice 5: So that would be a bit of a, uh, basically a liability and we don't hold this money.

[1:16:39] Voice 5: We would have something else where, um, the, the alternative is to just remove the well

[1:16:45] Voice 5: loggers now, um, and close the project, um, which is an alternative as well.

[1:16:52] Voice 5: That is the high level view of this case for this coming fiscal year.

[1:16:58] So

[1:16:58] Voice 8: let's address these one at a time then, uh, let's, let's start with the, uh, uh,

[1:17:05] Voice 8: the OCPLUB project business case.

[1:17:09] Voice 8: And we'll just look to trustees,

[1:17:11] Voice 8: see if there's anything that needs to be addressed

[1:17:14] Voice 8: or added or removed, and try to see Trustee Patrick.

[1:17:20] Trustee Patrick: Thank you.

[1:17:21] Trustee Patrick: But I now understand that this is a typo.

[1:17:25] Trustee Patrick: In the report summary, it suggests that the budget

[1:17:28] Trustee Patrick: of $415,000 to ensure adequate funding.

[1:17:31] Trustee Patrick: So I think there's an extra zero there.

[1:17:33] Trustee Patrick: is that correct on page 25 the second paragraph under report summary says the report suggests an

[1:17:44] Trustee Patrick: increase to the ocp budget of 415 i think it was meant to be 41 5 41 000 is that correct

[1:17:53] Trustee Patrick: page

[1:17:54] Voice 5: 25 page

[1:17:55] Trustee Patrick: 25 second paragraph under report summary why

[1:17:59] Voice 5: does it say that yeah there's a

[1:18:03] Voice 5: there's a typo there's

[1:18:04] Trustee Patrick: a typo um

[1:18:04] Voice 5: the budget should be increased to 204 000 um i know that at one

[1:18:09] Voice 5: point it was about not far off of that because it was because we were counting the complete

[1:18:14] Voice 5: community's assessment which was taken from the same budget so no

[1:18:18] Trustee Patrick: i know that's why the balance

[1:18:19] Voice 5: of the budget is more or less agnostic to the complete community's assessment so because it's

[1:18:23] Voice 5: just i've had an apple takeaway and apple um math would be all the way through the report but um so

[1:18:30] Voice 5: So, yeah, let's acknowledge that.

[1:18:32] Voice 5: Definitely a typo on my part.

[1:18:36] Trustee Patrick: No, that's fine.

[1:18:37] Trustee Patrick: And then in the staff report and in the business case,

[1:18:39] Trustee Patrick: it makes reference to that our intention was to merge Ganges and the OCP

[1:18:44] Trustee Patrick: just to create additional funding.

[1:18:46] Trustee Patrick: Our intention was to recognize the importance of Ganges

[1:18:49] Trustee Patrick: in relationships to housing and to bring those parts of the project together.

[1:18:55] Trustee Patrick: So it just reads like we were grabbing money from another project

[1:18:59] Trustee Patrick: to make more money.

[1:19:00] Trustee Patrick: And I think the intention was to recognize

[1:19:02] Trustee Patrick: the housing importance of Ganges.

[1:19:08] Trustee Patrick: And then the only other comment I really have

[1:19:10] Trustee Patrick: is we've got a unique opportunity here.

[1:19:12] Trustee Patrick: And I think it needs just to be acknowledged

[1:19:16] Trustee Patrick: then somehow shared in the business case

[1:19:19] Trustee Patrick: as it goes into the budget prep processes.

[1:19:22] Trustee Patrick: As you build your request for proposal

[1:19:25] Trustee Patrick: and go out for tender,

[1:19:27] Trustee Patrick: I think you should be asking the consultant for the one, two-year budgets. And when you select a consultant, I'd say you've got a pretty accurate number. So I think we should just acknowledge that we're going to go out to the market and get some information.

[1:19:49] Trustee Patrick: so that our budget is an estimate for next year

[1:19:52] Trustee Patrick: and it will be firmed up through the RFP process.

[1:19:57] Trustee Patrick: Is that not going to occur?

[1:20:01] Voice 5: I think that's certainly true.

[1:20:04] Voice 5: To some extent, you get an RFP process.

[1:20:07] Voice 5: I think that comment didn't go to correction.

[1:20:11] Voice 5: I mean, the budget we get at the time of the proposal

[1:20:15] Voice 5: will likely be as close to the maximum of the budget as possible.

[1:20:18] Voice 5: So the ARP will be somewhat complicated, and it does include a caveat that this contract is for $158,500, but that there is a request outstanding until the trust counsel approves the budget.

[1:20:34] Voice 5: That additional request would not be available.

[1:20:39] Voice 5: So that would be the approach that we'll take, and I'll be working with finance to articulate that language clearly.

[1:20:47] Voice 5: I

[1:20:48] Trustee Patrick: understand that, but I mean, you're going to be getting good numbers. We cannot commit to that additional funds until we have budget approval. But I think if the RFP is structured well, you could get that data and then revisit so that we don't get ourselves, like I said, I'd like to start this project and have confidence we're going to end the project.

[1:21:11] Trustee Patrick: um and so i you know i i have every bit of confidence in your budget estimates but we're

[1:21:18] Trustee Patrick: going to have you know we're going to have that response from the street that will you know be

[1:21:24] Trustee Patrick: able to firm that up so that we don't under or over ask for next year okay

[1:21:30] Voice 5: yeah i think we can

[1:21:31] Voice 5: we can certainly commit to bringing that back and um working working with ltc over the the balance

[1:21:38] Voice 5: of this fiscal and the budget approval process to maintain a regular update if we find the changes

[1:21:48] Voice 5: is happening here we'll certainly have a lot more information post RFP but as we get into the

[1:21:55] Voice 5: project as well and you get updated through the project there may be other conversations with

[1:22:01] Voice 5: the RPM about where this budget is going and if there's adjustments that need to be made

[1:22:08] Voice 5: um in a in a business case consideration situation thank

[1:22:18] Voice 8: you for that so anything further

[1:22:20] Voice 5: i will caution that i i don't think i can really provide you with much of a summary of

[1:22:25] Voice 5: what the the range of proposals it'll most likely be the the successful contract but i i apart from

[1:22:32] Voice 5: that i don't think we'd be in a position to share anything around what was what was pitched

[1:22:37] Trustee Patrick: fair

[1:22:38] Voice 5: enough sir

[1:22:39] Trustee Patrick: no mine was more just a note to the financial planning committee that this is you

[1:22:43] Trustee Patrick: that this is this process is just so that they have a heads up that you know the numbers you

[1:22:48] Trustee Patrick: know could be subject to changes uh when the rfp is completed okay

[1:22:54] Voice 5: i think i think we can definitely

[1:22:55] Voice 5: incorporate that into the rp we can we can make that amendment um to forward to the fpc and i'm

[1:23:04] Voice 5: i'm sorry i can't recall if we place the um i did make a note that yeah then in the at the end of

[1:23:10] Voice 5: of the report and it might carry forward as well that you know that the drawdown of the budget that

[1:23:16] Voice 5: exists is is contingent on the even the things like the billing cycle of the of the consultant

[1:23:22] Voice 5: um so that those are things that affect our what the balance sheet looks like at the end of the

[1:23:27] Voice 5: fiscal okay

[1:23:32] Voice 8: appreciate that um all right uh anything further on this business case or should

[1:23:41] Voice 8: Should we advance a resolution here?

[1:23:46] Voice 8: I believe I heard Mr. Hutton say that he'd amend the business case as discussed here.

[1:24:08] Trustee Patrick: All right, I can make that.

[1:24:11] Trustee Patrick: Certainly.

[1:24:13] Trustee Patrick: I move that the Salt Spring Island Local Trust Committee approve the attached major project business case

[1:24:19] Trustee Patrick: for the OCP land use bylaw project for submission to the regional planning committee.

[1:24:24] Trustee Patrick: oh yes the regional why did they get that well to the regional planning committee and the financial

[1:24:29] Trustee Patrick: planning committee for fiscal 2025-26 uh your budget i'll

[1:24:38] Voice 8: second that um any further discussion

[1:24:46] Voice 8: not seeing any i'll call the question all those in favor two in favor and those opposed

[1:24:58] Voice 8: not seeing any opposed and the motion carries all right so then we have the last business case

[1:25:08] Voice 8: starting on page 35 mr hutton has um gone over this uh to some extent but i will look to see

[1:25:17] Voice 8: if there's further discussion or comments questions on this one trustee patrick of course there's

[1:25:23] Trustee Patrick: discussions for me um on the staff report i noticed that only copies gary holman um the

[1:25:30] Trustee Patrick: special tax requisition collected funds from other associated islands that are in the southern

[1:25:37] Trustee Patrick: gulf island electoral area so i really appreciate when we are talking about swipa and the special

[1:25:42] Trustee Patrick: tax requisition that we include the southern gulf island uh electoral area director and

[1:25:51] Trustee Patrick: there's a number of comments in here um you know i know we've had resource

[1:25:58] Trustee Patrick: challenges on this file for a couple of years now um but we did have a meeting when we had

[1:26:07] Trustee Patrick: temporarily had jason yeomans on on board there in the spring we did have a meeting with both

[1:26:15] Trustee Patrick: electoral area directors the staff in north salt spring on um just the beginning conversations of

[1:26:22] Trustee Patrick: a future water service. And so I think we should make sure it's, you know, we have not had

[1:26:31] Trustee Patrick: conversations with the LCC. The staff report indicates that we're waiting for the LCC to take

[1:26:35] Trustee Patrick: on watershed. They do not have watershed service. They may or may not have watershed service in the

[1:26:41] Trustee Patrick: future. But we've been, you know, we need to have the conversation higher into the CRD than just the

[1:26:50] Trustee Patrick: the LCC, and in conjunction with the Southern Gulf Island

[1:26:54] Trustee Patrick: electoral area director, as to what a future service looks like.

[1:27:01] Trustee Patrick: Because there was a great deal of interest at the table

[1:27:03] Trustee Patrick: at that meeting in the spring.

[1:27:07] Trustee Patrick: So I'm just concerned that we've just only talked to Salt Spring.

[1:27:15] Trustee Patrick: And I think we need to make sure we're at the right level in the CRD

[1:27:20] Trustee Patrick: as to what that future service could look like

[1:27:24] Trustee Patrick: because there was, like I said, considerable interest.

[1:27:31] Trustee Patrick: The other is, sorry, I just want to make sure

[1:27:39] Trustee Patrick: I'm talking about that piece.

[1:27:42] Trustee Patrick: So, I mean, I think the governance piece,

[1:27:45] Trustee Patrick: and I do concur that the money should be held

[1:27:49] Trustee Patrick: for that conversation.

[1:27:50] Trustee Patrick: It's just, we got to find the right table

[1:27:52] Trustee Patrick: to have that conversation.

[1:27:54] Trustee Patrick: And I think the report is putting too much emphasis on being the LCC, being that table. It may not be.

[1:28:01] Voice 5: Okay.

[1:28:05] Trustee Patrick: Sorry, kind of going through all my notes here.

[1:28:09] Trustee Patrick: The ongoing well monitoring project.

[1:28:14] Trustee Patrick: I've got a few concerns there. I mean, Quadra Island has introduced a very similar program.

[1:28:20] Trustee Patrick: program and their data is being input to the provincial data system so the data is available

[1:28:26] Trustee Patrick: and people are have access to it um i know when i guess our contracts we wrote with the with the

[1:28:33] Trustee Patrick: people who put wells in we we made it anonymous um i think that we really should look closely at

[1:28:41] Trustee Patrick: the quadra system that they're they're doing as we go forward i think it's a useful project having

[1:28:47] Trustee Patrick: Having only one or two monitoring wells on the island from the province isn't enough.

[1:28:52] Trustee Patrick: And having a lot more data is very useful, especially going forward in our concerns with water.

[1:29:00] Trustee Patrick: But I think their program, by getting the data into the provincial system, is really the way to go.

[1:29:09] Trustee Patrick: Not have staff-dependent data analysis all the time.

[1:29:13] Trustee Patrick: it's getting that data out to the people who want it and need it. And I still can't put my

[1:29:21] Trustee Patrick: fingers on where the data is or where our report was. And from 2020, I've got to go find, I remember

[1:29:28] Trustee Patrick: seeing a report at one time, but I think that program should be continued and we should look

[1:29:36] Trustee Patrick: at really refreshing it and following a more province-involved process. And yes, if we've been,

[1:29:47] Trustee Patrick: if we've left data loggers that need to be addressed and have no liability,

[1:29:53] Trustee Patrick: that has to be dealt with, and so it has to be.

[1:30:00] Trustee Patrick: Back to the watershed coordination. Sorry, I'm just running through your report. I had to go through it in the order that it was in. It said that we indicated that we had signaled we no longer wish to administer SWPA. That's not true. In the project charter we approved, we specifically put in there that we will carry on coordinating SWPA until another entity takes it over.

[1:30:26] Trustee Patrick: so yes we've maybe signaled that we're interested in passing it on but we can't just abandon it and

[1:30:33] Trustee Patrick: i think that that's an important signal because it gets yeah that's what it sounds like and kind

[1:30:39] Trustee Patrick: of have um and i want to make sure we're very clear like on page 38 it just talks about crd

[1:30:45] Trustee Patrick: and the salt spring electoral area we've got to expand that that is the salt spring and southern

[1:30:50] Trustee Patrick: Southern Gulf Islands. The whole point, it says that staff at the bottom of 38 will just plan the

[1:30:57] Trustee Patrick: big tent meeting every year. We were trying to have a final SWPA meeting that was planned. It

[1:31:03] Trustee Patrick: was supposed to happen in September. It clearly is not. That was the work item that we were going

[1:31:08] Trustee Patrick: to bring the members together and not only celebrate the fact that they did contribute

[1:31:12] Trustee Patrick: an awful lot of their time over the years, but also get their direct feedback. What does the

[1:31:17] Trustee Patrick: big tent look like what is it and and have them engage in sort of designing what doesn't you know

[1:31:23] Trustee Patrick: an annual pull together of interest look like um and i think getting their feedback is we we don't

[1:31:29] Trustee Patrick: know what that that is um and i think i oh swipa yeah i like how it says swipa wind down i think

[1:31:42] Trustee Patrick: um what was in the um governance we had two reports uh from kirk stenchcomb the first one was

[1:31:51] Trustee Patrick: had recommendations in it. And I don't think it was called Swip a Wind Down. It had sort of a

[1:31:58] Trustee Patrick: recommendation more about Islands Trust taking management of this faction and incorporating it

[1:32:05] Trustee Patrick: into what we were doing. And I just find wind down being probably not the right words that we

[1:32:11] Trustee Patrick: should have used there. Because it was more about bringing it in-house and bringing it into what

[1:32:18] Trustee Patrick: we're doing and basically and focusing on the um governance issue and putting our resources into

[1:32:25] Trustee Patrick: helping that get decided um and figuring out what does a big tent um look like sorry a lot

[1:32:38] Trustee Patrick: of comments on that one and

[1:32:41] Voice 8: i'm i'm seeing the planning manager um taping away there um so uh

[1:32:49] Voice 8: I just want to start by thanking you, Trustee Patrick.

[1:32:55] Voice 8: Certainly is it important that Director Brent is copied on this.

[1:33:05] Voice 8: Certainly, if nothing else, from the taxation and jurisdiction aspect,

[1:33:10] Voice 8: very important indeed.

[1:33:12] Voice 8: So I appreciate your bringing that to our attention.

[1:33:15] Voice 8: um in terms of uh the recommendations here um what's the interest there are a couple options

[1:33:28] Voice 8: especially second in terms of the second uh one trustee patrick i

[1:33:32] Trustee Patrick: was gonna say i have no problem

[1:33:33] Trustee Patrick: with the monies that have been identified for the items um you know i think that we've seen this

[1:33:38] Trustee Patrick: before and we approved the the um what were the project charters that we saw back before so we've

[1:33:44] Trustee Patrick: already seen the project charters that are behind this so the money is correct and just the stuff

[1:33:49] Trustee Patrick: uh just some of the indications in the staff report of what where where we were is what i

[1:33:55] Trustee Patrick: was focusing on

[1:33:57] Voice 8: okay thank you um okay so shall we proceed there's uh uh i'll move that the salt

[1:34:08] Voice 8: spring island local trust committee forward the watershed protection plan 2023 2032 business case

[1:34:18] Voice 8: Attach as attachment

[1:34:19] Voice 8: One to the staff report of October 1st

[1:34:22] Voice 8: 2024 to financial planning committee

[1:34:24] Voice 8: For inclusion in the

[1:34:26] Voice 8: 2025-26

[1:34:27] Voice 8: And now I've lost it

[1:34:30] Voice 8: Trust council budget

[1:34:35] Voice 8: Moved

[1:34:36] Voice 8: Seconded by trustee Patrick

[1:34:38] Voice 8: Any further discussion

[1:34:39] Voice 8: Not seeing any I'll call

[1:34:45] Voice 8: The question all those in favor

[1:34:47] Voice 8: Two in favor

[1:34:52] Voice 8: Any opposed

[1:34:53] Voice 8: opposed the one opposed the motion carries and trustee patrick

[1:35:02] Trustee Patrick: before we take the second motion

[1:35:04] Trustee Patrick: there i mean i i know i i don't know if staff were aware that quadra island had a similar

[1:35:09] Trustee Patrick: system that was set up um to ours it was more of a citizen science uh uh program but they did put

[1:35:19] Trustee Patrick: monitoring wells uh data loggers across the island just like us but they they did you know they

[1:35:24] Trustee Patrick: They upload to the province.

[1:35:26] Trustee Patrick: So I just think as we go forward, we should look into what they did just to see, because

[1:35:31] Trustee Patrick: I think getting the data into the provincial system and into the public hands is really

[1:35:38] Trustee Patrick: the value of this data and having it, you know, I can't even put my hands on the report

[1:35:42] Trustee Patrick: and I'd love to.

[1:35:44] Trustee Patrick: I think we need to get it into the public realm.

[1:35:49] Voice 8: Okay.

[1:35:50] Voice 8: Okay, and look to staff.

[1:35:53] Voice 8: Does that seem relatively simple to at least investigate?

[1:35:59] Voice 8: To get the report?

[1:36:01] Voice 5: Yep, staff can certainly investigate that.

[1:36:08] Voice 8: Investigating the way that Trustee Patrick mentioned,

[1:36:11] Voice 8: Quadra Island is approaching the data coming out of those.

[1:36:19] Voice 5: Yep, we can certainly report back on that.

[1:36:21] Voice 5: um and i

[1:36:24] Trustee Patrick: i can link you to the hydrogeologist that's doing it that

[1:36:28] Voice 5: would be great yeah

[1:36:29] Voice 5: and okay i

[1:36:32] Trustee Patrick: can make that motion i move that the salt spring island local trust committee forward

[1:36:35] Trustee Patrick: the salt spring island groundwater sustainability well monitoring business case attached as

[1:36:40] Trustee Patrick: attachment to the staff report of october 1 2024 to the financial planning committee for inclusion

[1:36:46] Trustee Patrick: conclusion in the 2025-26 trust Council budget moved

[1:36:52] Voice 8: I will second that any further discussion

[1:37:01] Voice 8: not seeing any I'll call the question all those in favor two in favor any opposed

[1:37:15] Voice 8: do not see any opposed motion carries okay um to my agenda here okay so that brings us on to item

[1:37:29] Voice 8: Item 3.4, so this is the October 10th electronic meeting timing, and I'll just start off.

[1:37:43] Voice 8: The reason that this is here is just in terms of seeking efficiency because I will be on

[1:37:54] Voice 8: on the road uh on um uh the thursday and based on the the timing that we have scheduled now

[1:38:05] Voice 8: um i'd need to find a spot to uh to conduct the meeting um and uh i guess the alternatives are

[1:38:21] Voice 8: If we move the timing up, then I have sufficient time to get home, turn on my internet and computer, conduct the meeting from home.

[1:38:31] Voice 8: Failing that, I need to make sure that I have a place that I can access with a reliable internet and a certain measure of privacy in case we have any in-camera items.

[1:38:45] Voice 8: And I guess the third alternative, though I have not explored it, would be to have the alternate chair conduct the meeting.

[1:38:58] Voice 8: So my initial thought was to try and bump up the start time, but I'm certainly open to discussion on the item and see where we go with that.

[1:39:13] Voice 8: I see Trustee Harris' hand. Go ahead, sir.

[1:39:15] Voice 8: yes

[1:39:15] Voice 6: um i'm not personally i'm not too keen on another chair um you know sitting in i would

[1:39:21] Voice 6: much rather prefer you know you've you've been here you know what you know you know what's

[1:39:26] Voice 6: happening somebody wouldn't have to be brought up to speed um whatever will work for you i will

[1:39:32] Voice 6: you know um this is what we're you know it's just a reality of how it's all set up and i'm more than

[1:39:37] Voice 6: willing to accommodate whatever it is you need if it's a later start or a different day or whatever

[1:39:42] Voice 6: it is i'm in support of that yeah

[1:39:45] Voice 8: i'm not i'm not suggesting a different day um but uh a slightly

[1:39:51] Voice 8: later start would just uh mean i could complete the travel and and

[1:39:56] Voice 8: not have to uh not have to

[1:39:58] Voice 8: find a space uh just patrick yeah

[1:40:01] Trustee Patrick: no thank you for bringing this to a discussion item because

[1:40:05] Trustee Patrick: that was my only concern was we had just moved the start date for november um you know salt spring i

[1:40:11] Trustee Patrick: I think has had an awful lot of stability in its meetings, the time,

[1:40:15] Trustee Patrick: the hour it starts. And I, you know,

[1:40:18] Trustee Patrick: part of the accessibility to our, you know, to us is, is that, you know,

[1:40:23] Trustee Patrick: we're hard enough to figure out and then we go and change our times to tell

[1:40:27] Trustee Patrick: people.

[1:40:28] Trustee Patrick: So I was just concerned because we had just done it for November and now

[1:40:31] Trustee Patrick: we're doing it for October.

[1:40:32] Trustee Patrick: And I didn't know if this is a potential challenge of travel that's coming,

[1:40:37] Trustee Patrick: or is this going to be just a one-off and we'll get back to,

[1:40:42] Trustee Patrick: normality this

[1:40:43] Voice 8: is a one-off um essentially it's it's uh uh you know my normal schedule would have

[1:40:51] Voice 8: just brought me to salt spring on the 10th um but we did uh we did uh change that meeting to uh

[1:40:59] Voice 8: to electronic and so just it's just in terms of um of uh making sure that uh that i've got a

[1:41:08] Voice 8: reasonable space to to conduct the electronic meeting and if we bump it up to say 11 o'clock

[1:41:14] Voice 8: uh from 9 30 then i've got ample time to get home as i say turn on my internet and and be in a space

[1:41:21] Voice 8: where i i'm gonna have good internet and confidentiality if if we have a closed session

[1:41:28] Voice 8: um whereas there might be challenges um if i'm on the road so that's that's really what it's all

[1:41:36] Voice 8: all about. I'm not looking at a permanent change to our meeting times. It's just, you know, the

[1:41:44] Voice 8: November one is about the bumping up the change that occurred on Galliano. And since I try and

[1:41:51] Voice 8: make my travel efficient in terms of the cost of the taxpayers, those meetings are usually

[1:41:57] Voice 8: bundled together so the change of gallianos is is is what uh led to the november um issue just

[1:42:06] Voice 8: because they're they're moving in a full week ahead and this one is is simply about uh um

[1:42:13] Voice 8: trying to trying to make it work in a way the other thing of course is if i'm in the

[1:42:18] Voice 8: vehicle or something i may lose connectivity i certainly wouldn't want to have that happening

[1:42:23] Voice 8: It makes it very challenging, especially if the chair is losing connection while we're trying to conduct a meeting.

[1:42:32] Voice 8: Trustee Harris?

[1:42:33] Voice 6: Yeah, just again, I have no problem with that.

[1:42:36] Voice 6: You know, these things happen and it's completely reasonable.

[1:42:40] Voice 6: So no problem from my end.

[1:42:43] Voice 8: Okay, so then for the sake of moving us along then, maybe I'll just go ahead and make a motion.

[1:42:49] Voice 8: And that would be to move that the Salt Spring Island Local Trust Committee amend the starting time of the October 10th regular meeting to 11 a.m.

[1:43:06] Voice 6: Seconded.

[1:43:10] Voice 8: And any further discussion?

[1:43:12] Voice 8: session. I'll just add that, of course, I do appreciate Trustee Patrick, as you mentioned,

[1:43:19] Voice 8: it is good that the public knows what's going on and has the opportunity to engage, listen

[1:43:29] Voice 8: when they want to. And it's certainly a lot easier if it stays the same. I appreciate that.

[1:43:36] Voice 8: So I'll call the question. All those in favor? All three in favor. So that is unanimous.

[1:43:47] Voice 8: And that carries. Thank you very much. So we have about 15 minutes left. We have an item that came to us as an addendum. And Trustee Harris, I don't think you had joined the meeting yet when we agreed that we would approach this item if time permits.

[1:44:14] Voice 8: And I'm hoping that 15 minutes might be enough time.

[1:44:19] Voice 8: If anyone feels that it might not be, please speak up now.

[1:44:26] Voice 8: Okay.

[1:44:27] Voice 8: So in that case, let's move to that item.

[1:44:32] Voice 8: This is the covenant release request for 134 Drake Road.

[1:44:38] Voice 8: And we have a staff report starting on page two of the addendum.

[1:44:45] Voice 8: And let's see, this is over to Planner Garuba.

[1:44:50] Voice 2: Thank you very much, Mr. Chair. Good afternoon, trustees.

[1:44:54] Voice 2: This report brings forward a request from the applicants, Rosalie Marchett and Richard Miller, owners of 134 Drake Road,

[1:45:02] Voice 2: to discharge a covenant that requires them to provide off-street motor vehicle parking spaces for the owners and tenants of 168 Fullfoot Ganges Road.

[1:45:12] Voice 2: Road. The covenant being sought to be released is an off-site parking agreement. It relates to

[1:45:17] Voice 2: the parking spaces requirements for 168 Fulford Ganges Road on 134 Drake Road, which currently

[1:45:23] Voice 2: has three commercial buildings on it. Staff has reviewed the relevant documents, including the

[1:45:30] Voice 2: Salt Spring Island Land Use By Law, the Salt Spring Island Official Community Plan, as well

[1:45:37] Voice 2: as the development permit that was issued for the commercial use on 168 Fulford Ganges and

[1:45:42] Voice 2: determined that the release of the off-street parking covenant on 134 Drake Road will reduce

[1:45:48] Voice 2: the number of parking spaces required for 168 Fulford Ganges, bringing the required numbers

[1:45:54] Voice 2: as specified in the land use by law from 28 to 20. Therefore, staff recommends that the Salt

[1:46:00] Voice 2: Spring Local Trust Committee deny the release of the covenant. And that will be all. Thank you very

[1:46:07] Voice 2: much i

[1:46:16] Voice 8: muted myself uh so trustees uh any questions or comments on staff report uh trustee patrick

[1:46:27] Trustee Patrick: oh boy um see that's that's why it's important to let staff do their staff reports on these things

[1:46:34] Trustee Patrick: um i understand you know how the owners would feel that this is something because i don't know how

[1:46:42] Trustee Patrick: long i look back in aerial photos as far as i could find and it's been a while and but you

[1:46:47] Trustee Patrick: you couldn't get back very far for what's available um like on the crd atlas um the

[1:46:54] Trustee Patrick: you know these agreements were made and i'm i know there's a lot of tenants downtown that

[1:47:00] Trustee Patrick: hold buildings that have spent a lot of money bringing in parking lots to achieve our requirements

[1:47:07] Trustee Patrick: and we have to be fair if you know for if we are reducing the number of parking lots on

[1:47:12] Trustee Patrick: sorry excuse me on one property we have to be fair as we as we look at this so

[1:47:18] Trustee Patrick: i kind of see this as being sort of a this is a ganges village planning issue

[1:47:23] Trustee Patrick: um i know there was a parking study done for part of the crd aspect i don't know if it looked at

[1:47:30] Trustee Patrick: covenanted parking spots that are technically there that aren't there um and or you know so

[1:47:39] Trustee Patrick: So I think this issue is far bigger than this.

[1:47:42] Trustee Patrick: I can understand the sensitivity

[1:47:43] Trustee Patrick: of this particular property owner wanting this release,

[1:47:48] Trustee Patrick: but like I said, I am concerned that we need to be fair

[1:47:52] Trustee Patrick: to all of the property owners in town

[1:47:54] Trustee Patrick: that have invested in parking lots

[1:47:57] Trustee Patrick: to meet our minimum requirements.

[1:48:02] Trustee Patrick: So I'll leave it there for now.

[1:48:11] Voice 8: Any thoughts from you, Trustee Harris on this?

[1:48:15] Voice 8: um

[1:48:17] Voice 6: no really i don't um i don't really care to wade into it

[1:48:23] Voice 8: okay um i'd certainly uh

[1:48:28] Voice 8: appreciate the staff report and uh um as trustee patrick outlined there of course uh

[1:48:37] Voice 8: fairness is important and when these uh requirements are uh uh put in place and

[1:48:45] Voice 8: And when these agreements are made, there's some expectation that that should be followed.

[1:48:52] Voice 8: So we do have a recommendation before us, and we'll look to trustees and see if someone is ready to make that motion.

[1:49:02] Trustee Patrick: I guess I'll go ahead and make that motion.

[1:49:05] Trustee Patrick: I move that the Salt Spring Island Local Trust Committee not support the release of the restrictive covenant J118028 from Lot 20, Section 1, Range 3 East,

[1:49:15] Trustee Patrick: north salt spring island cowichan district plan 6344 uh

[1:49:22] Voice 8: so moved and i will second the motion

[1:49:25] Voice 8: and i'll look for discussion trustee patrick like

[1:49:31] Trustee Patrick: i said i can understand the frustration

[1:49:32] Trustee Patrick: um with this but i think it just starts into a bigger issue um and i think the parking

[1:49:39] Trustee Patrick: problem in town is you know it's it is a huge challenge and it would be nice to understand

[1:49:45] Trustee Patrick: the report that was done before, if they had counted technically

[1:49:49] Trustee Patrick: existing parking spots or not, and that this should

[1:49:53] Trustee Patrick: be looked at kind of holistically and done fairly.

[1:49:58] Voice 8: Appreciate that. Trustee Harris?

[1:50:02] Voice 6: Could the staff tell me again

[1:50:03] Voice 6: what's the main reason they want to release this covenant

[1:50:07] Voice 6: and have the change to the parking situation there?

[1:50:23] Voice 5: Banner Garuba, would you like to respond to that question?

[1:50:25] Voice 2: Okay, through the chair. Thank you very much. So the reason why the applicant was seeking a release is because they assumed that because there is no restaurant on the property, I mean on 168 Fulford Ganges.

[1:50:46] Voice 2: So they assume that because of that, it renders the covenants dormant. And part of the agreement is if the covenants is dormant, then it can be released.

[1:51:01] Voice 2: But upon site visits, although there is no restaurants, they have a takeout sort of restaurant where there are no indoor seats provided or outdoor seats.

[1:51:12] Voice 2: But going through the land use by law and all the commercial buildings on the property, they had to provide minimum of 28 parking spaces.

[1:51:24] Voice 2: So that's the only reason for the recommendation.

[1:51:33] Voice 8: Thank you.

[1:51:34] Voice 8: Even someone like me recognizes that parking is at a premium in Ganges.

[1:51:40] Voice 8: Absolutely.

[1:51:42] Voice 8: So any further discussion on the motion?

[1:51:49] Voice 8: Not seeing any.

[1:51:51] Voice 8: I'll call the question.

[1:51:52] Voice 8: All those in favor?

[1:51:57] Voice 8: And any opposed?

[1:52:02] Voice 8: Two in favor.

[1:52:03] Voice 8: I didn't see any opposed.

[1:52:05] Voice 8: So the motion carries.

[1:52:08] Voice 8: And I believe that brings us to the end of this meeting.

[1:52:15] Voice 8: Well done. We've completed the meeting within the allotted time.

[1:52:21] Voice 8: Appreciate that. And I know staff that has to do other things today does as well.

[1:52:26] Voice 8: So our next meeting then is scheduled for an 11 a.m. start on October 10th.

[1:52:34] Voice 8: And that is a regular meeting. And I will see you then. Thanks very much.

Salt Spring Island Local Trust Committee Minutes ADOPTED 1 
October 1, 2024 
  
 
Salt Spring Island Local Trust Committee 
Minutes of Special Meeting 
 
 
Date: Tuesday, October 1, 2024 
  
Location: Electronic Meeting 
  
 
Members Present: 
 
 
Timothy Peterson, Chair 
Laura Patrick, Local Trustee 
Jamie Harris, Local Trustee   
 
Staff Present: 
 
Chris Hutton, Regional Planning Manager  
Chris Buchan, Island Planner  
Kalyaan Selvakumar, Planning Team Assistant 
Morgana van Niekerk, Communications Specialist 
Oluwashogo Garuba, Planner 1 
Rob Kroeker, Planning Services Administrative Assistant / Recorder 
 
Others Present: 2 members of the public 
These minutes follow  the  order  of  the  agenda  although  the  sequence  may  have  varied. The  electronic 
meeting was live streamed and recorded. 
1. CALL TO ORDER 
 
 Chair Peterson called the meeting to order at 1:31 p.m. He welcomed everyone to a meeting of the 
Salt  Spring  Island  Local  Trust  Committee  and  introduced  himself,  the  Trustees  and  staff.  Chair 
Peterson humbly stated gratitude to live and work in Coast Salish First Nations territory, discussing 
Truth and Reconciliation Day and the harms of the residential school system. 
 
2. APPROVAL OF AGENDA 
 
The following addition to the agenda was presented for consideration: 
 
3.5  Covenant Release Request – 134 Drake Road, SSI 
 
By general consent the agenda was approved, as amended.  
 
3. BUSINESS ITEMS 
 
3.1 Official Community Plan – Land Use Bylaw Project Update 
 Planner Buchan introduced the staff report, returning branding materials and the project 
Terms  of  Reference  which advance  the  project  to  procurement  stage.  Communications 
Specialist Van Niekerk further discussed branding considerations and consistency with the 
Islands Trust Identity Guide.  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 2 
October 1, 2024 
  
  In discussion the following items were noted: 
 Complete Communities is step one towards the Official Community Plan, and 
public confusion could ensue from branding it separately 
 The colours coincide with the phase of the project 
 Including Official Community Plan and Land Use Bylaw Update Project in the 
branding for Complete Communities will place this document in context within 
the wider project at a glance 
 Reconciliation page’s orange appears close to red and stands out, and red’s 
association with a stop light is not our intention to signal 
 
Trustee Harris joined the meeting at 1:50 p.m.  
 
SS-2024-104 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee endorse  the  project  logo  and  brand 
identity attached as Attachment 1 in the report titled “Major Projects Update: OCP-LUB” 
to the Planner’s report, dated October 1, 2024. 
CARRIED 
 
 
Discussion regarding the Terms of Reference commenced: 
 Track changes can assist Trustees in following changes applied to versions 
 The former version of Table 1 with three columns was easier to follow 
 Not Applicable is in the first row under First Nations engagement for Phase 1a 
 Salt Spring Island Local Trust Committee has a history of working to build in 
conversations with First Nations, including seeking protocol agreements with 
Indigenous governing bodies, funding for an Indigenous relations approach for 
the Official Community Plan – Land Use Bylaw projects 
 Table 1 should reflect this and serve as a roadmap, rather than read Not 
Applicable for First Nations engagement 
 Complete Communities is a kick starter to the conversation of this major project 
 The former version had a clear options development phase, which is not as clear 
in this table 
 Housing strategy from Trust Council recognizes the need for innovative 
approaches, which will come in part from community responses to Complete 
Communities information  
 Community consultation will ultimately narrow the project to fit the needs and 
wishes of the community 
 Continuity from the consultant in project management is valued and sought  
 Regarding the policy gap analysis, it seeks to answer how the Official Community 
Plan can best support initiatives like the Housing Toolkit and identify strategic 
imperatives 
 The housing crisis continues and why couldn’t the housing portion of the Official 
Community Plan simply be amended? 
 More immediate actions towards the housing crisis will be flagged and taken 
during the legislatively supportable Official Community Plan amendment 
process, including community engagement expected by the Province 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 3 
October 1, 2024 
  
 Does running on a housing platform and being elected count towards this 
process of community engagement? 
 The Official Community Plan belongs to the community and community 
engagement fosters community ownership 
 Regarding fair and equitable access to information and engagement results on p. 
19, the hope is that consultants will develop an engagement plan to reflect the 
full diversity of interested people  
 Regarding consultant-led working groups, the new version says “may” whereas 
the last said “will”, and methodology put forward by consultant towards 
executing this project well is variable, but some expectation exists of work 
groups to further involve the community 
 The measures of success regarding community engagement, reports of which 
Islands Trust will produce 
 The validity of setting target numbers for engagement 
 Engagement must be tailored to the groups sought, and consultant must ask 
who we are hearing from and missing in process 
 
SS-2024-105 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee endorse the revised Terms of Reference 
attached as Attachment 2 in the report titled “Major Projects Update: OCP-LUB” to the 
Planner’s report, dated October 1, 2024. 
CARRIED 
 
3.2 Official Community Plan – Land Use Bylaw Project Major Project Business Case 
 
Regional Planning Manager Hutton introduced the business  case,  indicating that  during 
refinement   of   the   project   consultant   scope   of   services   and   merging   the   Ganges 
(Shiya’hwt/SYOWT) Village Planning Project with this one, it was determined the project 
requires additional funding in the next fiscal year.  
 
In discussion the following items were noted: 
 In  the  report  summary  on  p.  25  the  suggestion  of  an  increase  of  $415,500  is 
stated, and this is a typo that will be corrected by staff 
 The LTC’s intention was to recognize the housing importance of Ganges to SSI, not 
to seek additional funding 
 As the Request for Proposal is built, confidence is sought that consultant market 
costs can be met appropriately and budget cost will be confirmed by Request for 
Proposal process  
 Staff will supplement with regular updates if adjusted business case is required 
 
SS-2024-106 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee approve  the  Attached  Major  Project 
Business Case for the OCP-LUB Project for submission to the Regional Planning Committee 
and Financial Planning Committee for the fiscal 2025-2026 year budget. 
CARRIED 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 4 
October 1, 2024 
  
 
3.3 Salt Spring Island Freshwater Project Business Case 
 
Planner Hutton introduced the business cases regarding the Watershed Protection Plan 
(Attachment  1)  and  the  Salt  Spring  Island  Watershed  Protection  Alliance  (SSIWPA)-
coordinated well monitoring initiative (Attachment 2).   
 
In discussion the following items were noted:  
 The  staff  report  only  copies  Gary  Holman,  but  special  tax  requisition  captures 
other  islands  in  the  Southern  Gulf  Islands Electoral  Area,  and  its  Director Paul 
Brent should be included 
 Meeting  towards  beginning  conversations  of  a  future  water  service  were  held, 
but the Local Community Commission does not have watershed service and may 
or  may  not  in  the  future,  and  conversation  must  be  higher  in  CRD  than  Local 
Community Commission and in conjunction with southern Gulf Islands Director as 
to what the future of service looks like 
 Regarding   governance, the report   puts   too   much   emphasis   on the   Local 
Community Commission being the table for discussion and perhaps it may not be 
the correct forum, though resources should be allocated to this discussion 
 Well  monitoring  project:  Quadra  Island  has  introduced  similar work,  and  their 
input  is  being added into the provincial  system  and  is  available.  Studying  their 
project  and more monitoring wells are useful, and getting data to public rather 
than reliance on staff-dependent data analysis 
 SSI Local  Trust  Committee approved  project  charter  that  they will  continue 
coordinating SSIWPA until another entity takes it over 
 p.  38  should  read  Salt  Spring  and  Southern  Gulf  Islands  Electoral  Area,  not  just 
Salt Spring 
 Two  reports  regarding  SSIWPA  and  Islands  Trust  taking  over  management  and 
incorporating it into initiatives, rather than “wind-down” language used in report: 
what does big tent participation look like?  
 
SS-2024-107 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee forward the Watershed Protection Plan 
2023-2032 business case attached as Attachment 1 to the staff report of October 1, 2024 
to Financial Planning Committee for inclusion in the 2025/26 Trust Council budget. 
CARRIED 
Trustee Harris Opposed 
 
SS-2024-108 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee forward  the  Salt Spring  Island 
Groundwater Sustainability (Well-Monitoring) Business Case attached as Attachment 2 to 
the staff report of October 1, 2024 to Financial Planning Committee for inclusion in the 
2025/26 Trust Council budget. 
CARRIED 
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 5 
October 1, 2024 
  
3.4 Regular Meeting Schedule - Discussion 
 
Chair  Peterson  introduced  discussion  of  the  timing  for  the  October  10 Regular  LTC 
meeting, indicating that he will be in transit on that date and current timing would mean 
he would face challenges in conducting the meeting. 
 
 In discussion the following items were noted: 
 Alternate Chair could conduct meeting, or start time could be moved 
 Support was expressed for Chair Peterson’s preference regarding moving start 
time 
 Accessibility is important and a meeting has been moved for November already 
 Moving start time to 11 a.m. should be time enough to ensure confidentiality in 
surroundings and stable internet connection 
 November  meeting  change proceeded  from a  Galiano  Local  Trust  Committee 
change and travel is typically bundled to limit costs 
 
SS-2024-109 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee amend the starting time of the October 
10 regular meeting to 11 a.m. 
CARRIED 
 
3.5 Covenant Release Request – 134 Drake Road, SSI 
 
Planner Garuba introduced the staff report regarding the applicant seeking a release 
from a restrictive covenant to provide off-street motor vehicle parking spaces. 
 
In discussion the following items were noted: 
 Fairness to owners of parking lots who have invested to meet parking 
requirements must be considered 
 This is a Ganges Village planning issue 
 A CRD parking study was performed, but a Trustee was uncertain if it looked at 
covenanted parking spots 
 This is a larger issue than this particular covenant and it would be preferable to 
look at the issue holistically 
 
SS-2024-110 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee not  support the  release of  restrictive 
covenant EJ118028 from LOT 20, SECTION 1, RANGE 3 EAST, NORTH SALT SPRING ISLAND, 
COWICHAN DISTRICT, PLAN 6344.  
CARRIED 
 
 
4. ADJOURNMENT 
 
  By general consent the meeting adjourned at 3:24 p.m. 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 6 
October 1, 2024 
  
 
 
 
_________________________ 
Timothy Peterson, Chair 
 
CERTIFIED CORRECT: 
 
 
_________________________ 
Rob Kroeker, Planning Services Administrative Assistant / Recorder