Denman Island Local Trust Committee regular meeting, October 8, 2024

[0:00:12] Voice 11: Good morning. Thank you for joining us today for this regular meeting in the Denman Island

[0:00:16] Voice 11: Local Trust Committee. I want to begin the meeting by acknowledging that we're fortunate

[0:00:21] Voice 11: to be able to gather today in locations across the territory of the Coast Salish people.

[0:00:25] Voice 11: I'm David Maughan, elected on Maine Island and chair of the Denman Island Local Trust

[0:00:29] Committee. I'm joined today by your two Denman Island trustees, Graham and Sam Borthwick.

[0:00:33] together we make up the Demand on Local Trust Committee.

[0:00:36] Voice 11: This meeting is being live streamed and recorded

[0:00:39] Voice 11: for those who are unable to attend in person today.

[0:00:41] Voice 11: The recording will be posted on the trust website

[0:00:43] for future viewing.

[0:00:45] We have some staff members joining us today.

[0:00:48] So

[0:00:48] Voice 11: we have Ross McCarter who is our Island Planner.

[0:00:51] Voice 11: We also have Theresa Chadwick who will be joining us online

[0:00:56] Voice 11: along with Warren Dingman for bylaw enforcement.

[0:00:59] Voice 11: enforcement um we have Lisa Millard here who is our media administrator and zoom expert which we

[0:01:06] Voice 11: very much appreciate um I don't know um is anybody else coming on this meeting uh

[0:01:11] Voice 9: not that I know

[0:01:12] Voice 9: potentially um Renee

[0:01:15] Voice 11: um so that's great um uh so just this meeting is official for your local

[0:01:24] Voice 11: trust me to make decisions about land use planning matters and discuss relevant business i want to

[0:01:29] Voice 11: add this is a place for the place despite that many staffers our staff the right to

[0:01:34] Voice 11: save a respectful workplace so we have an agenda before us do we have any additions

[0:01:41] Voice 11: not for me not for you so we've like you said we will adopt the agenda and circulate it sounds good

[0:01:48] Voice 11: um so and we start off right up to get with the trustee reports what's to be the first trustee to

[0:01:55] Trustee Graham (probable): i don't have much but i'm happy to go first um i have been attending the committee of the whole

[0:02:00] Trustee Graham (probable): meetings which we've been doing uh on zoom and that's the purpose of the committee as opposed

[0:02:07] Trustee Graham (probable): to meeting at the trust council so this is all 26 trustees are invited to the meeting it's a

[0:02:12] Trustee Graham (probable): it's a set agenda we're really just discussing the uh amending the uh uh

[0:02:19] policy statement thank you which if you think of the policy statement it's kind of an official

[0:02:25] Trustee Graham (probable): community plan for the entire trust organization that's how i think and uh it's updated uh it's

[0:02:32] Trustee Graham (probable): it's missing three key uh components climate change we've talked to anybody in florida right

[0:02:38] Trustee Graham (probable): about climate change. Reconciliation, a hugely important thing called violence would be a strong

[0:02:45] Trustee Graham (probable): purpose of representation. And the third one is affordable housing. Those of us that have been

[0:02:51] Trustee Graham (probable): on the island for a number of years have watched the demographics shift to the point where our

[0:02:56] Trustee Graham (probable): islands are failing in their sustainability and ability to be nimble and deal with climate change

[0:03:04] Trustee Graham (probable): changes so these meetings are interesting um we're bogged down in some other new shit and

[0:03:10] uh i hope we can rise above

[0:03:12] Trustee Graham (probable): that and finish the project this term because it's been going on

[0:03:14] Trustee Graham (probable): thank you uh i also don't have a whole bunch i missed the last trusted community of the

[0:03:25] board meeting

[0:03:26] Trustee Borthwick (probable): because i didn't realize i'm still uh relatively late in the game that was going to

[0:03:30] Trustee Borthwick (probable): happen while i was working so uh it was it was in the afternoons which was not compatible with

[0:03:36] Trustee Borthwick (probable): work that i was doing um so i unfortunately missed the last one but i think it's been

[0:03:42] Trustee Borthwick (probable): yeah but my assessment will be similar to davidson that we're getting bogged down in minutiae and

[0:03:49] Trustee Borthwick (probable): once we when we when we're actually talking about real stuff that we're about to do we

[0:03:54] Trustee Borthwick (probable): usually steam ahead pretty quick but when we talk about kind of broader philosophical strokes

[0:03:59] Trustee Borthwick (probable): or the the nitty-gritty of sentence structure we tend to get lost a little bit um

[0:04:06] Trustee Borthwick (probable): I, yeah, we were, we did trust council a couple of weeks ago.

[0:04:11] Trustee Borthwick (probable): Both David and I were attending remotely.

[0:04:13] Trustee Borthwick (probable): We were both recovering from colds, which I've just about managed to shake.

[0:04:19] Trustee Borthwick (probable): I woke off a little bit.

[0:04:21] Trustee Borthwick (probable): It's just, I'm not full of leg.

[0:04:23] Trustee Borthwick (probable): I'm just, just got a scratchy throat.

[0:04:28] Trustee Borthwick (probable): And yeah, I'm looking forward to today.

[0:04:31] Voice 11: All right.

[0:04:32] Voice 11: Well, from my other things, it's been busy, busy.

[0:04:36] sad that I

[0:04:37] Voice 11: missed your August meeting

[0:04:38] Voice 11: we missed you

[0:04:40] Voice 11: I was sequestered in

[0:04:42] Voice 11: downtown New Westminster with busy

[0:04:44] Voice 11: various people which

[0:04:45] Voice 11: trust me Dem is way more fun

[0:04:49] Voice 11: but

[0:04:50] Voice 11: we survived

[0:04:51] Voice 11: the trust council

[0:04:53] Voice 11: was very very busy

[0:04:56] Voice 11: with so many different things

[0:04:58] Voice 11: it's a crazy world

[0:05:00] we live in

[0:05:03] we have

[0:05:04] have so many things going on the request

[0:05:07] Voice 11: to the province which people might be familiar with

[0:05:10] Voice 11: got renewed last trust council lots of discussion on that one is the timing of such

[0:05:18] Voice 11: we are in the process of hiring a new ceo which is pretty much i'm pleased to report

[0:05:24] Voice 11: done. We're within days of having that concluded, hopefully, which has been a long, long process.

[0:05:38] It was interesting because when we stepped into the process, some of the consultants that we were

[0:05:44] Voice 11: working with and internally were saying, you know, you might not get the applicants.

[0:05:49] Voice 11: It's because we're so unique and so this and so that. They said, you know, this might be a tough

[0:05:56] Voice 11: first round i believe it was 128 applicants is that we we had a very large number of applicants

[0:06:05] Voice 11: um i think the shortlist went down to 25. and at the 25 if you'd hired any of them you probably

[0:06:15] Voice 11: would have been happy um then we got down to the final five in the final five like my goodness

[0:06:21] Voice 11: this how do we pick from here then we got down to the last two same things you know there wasn't a

[0:06:27] Voice 11: wrong decision to be made because the caliber of the people that applied were very very high

[0:06:32] Voice 11: so I'm exceptionally optimistic that going forward people are going to be very happy

[0:06:40] Voice 11: I think that we're going to see some good long-range disability for the organization

[0:06:45] Voice 11: organization and it's been a very very interesting exercise that has taken a lot of hours yeah so

[0:06:51] thank you um hopefully we're we're we're done but it is as

[0:06:57] Voice 11: they say it ain't over till it's over

[0:06:58] Voice 11: so until we have all the final i started and t's crossed so we can't say it's done but we're very

[0:07:05] Voice 11: grateful which makes me very pleased um we're other than that it's just for me it's been

[0:07:13] and island, island, island, trying to keep everybody happy.

[0:07:16] We did the UBCM, which is,

[0:07:18] Voice 11: pre-election is a very interesting operation

[0:07:22] Voice 11: because that's the union of the British and the municipalities.

[0:07:26] Voice 11: So that's five days of Vancouver, which it's,

[0:07:30] Voice 11: there's a lot going on there

[0:07:32] Voice 11: because you've got the political lobby going on,

[0:07:34] Voice 11: you've got the workshops, you've got networking,

[0:07:37] Voice 11: there's a lot happening in those five days.

[0:07:41] Voice 11: But in pre-election, of course, everybody is in a different mode because nobody knows what's going to happen.

[0:07:50] Voice 11: So a lot of times you go to UBC and they get like the commitment commitments.

[0:07:55] Voice 11: And it was like, well, OK, we will take the standard advisement and get back to you in November.

[0:08:01] Voice 11: Because until the election, they have the new marching orders. So a little bit different.

[0:08:08] Voice 11: but no it's

[0:08:09] Voice 11: very busy

[0:08:10] Voice 11: summer and

[0:08:12] Voice 11: looking forward

[0:08:12] Voice 11: to a little

[0:08:13] Voice 11: bit calmer

[0:08:13] Voice 11: to the

[0:08:14] Voice 11: fall

[0:08:15] Voice 11: and happy

[0:08:16] Voice 11: times

[0:08:16] Voice 11: and thank

[0:08:17] Voice 11: you for

[0:08:18] Voice 11: having the

[0:08:18] Voice 11: sunshine for

[0:08:19] Voice 11: me because

[0:08:19] Voice 11: it's much

[0:08:20] Voice 11: appreciated

[0:08:22] Trustee Borthwick (probable): we schedule

[0:08:23] Trustee Borthwick (probable): the sun

[0:08:24] Trustee Borthwick (probable): every time

[0:08:24] Trustee Borthwick (probable): so that

[0:08:24] Trustee Borthwick (probable): David can't

[0:08:25] Trustee Borthwick (probable): pee at

[0:08:26] Trustee Borthwick (probable): golf

[0:08:28] Trustee Borthwick (probable): also it's

[0:08:30] Trustee Borthwick (probable): punishment

[0:08:31] Trustee Borthwick (probable): make one

[0:08:32] day even

[0:08:33] happy make

[0:08:33] Voice 11: one day

[0:08:34] Voice 11: even upset

[0:08:36] all right

[0:08:36] All right, so moving forward, we have a

[0:08:39] Voice 11: Lectoral Directors' Report, I assume, that they have not attended today.

[0:08:46] Okay, so we have a public participation period, so if anybody

[0:08:50] Voice 11: has any questions or comments, if you'd like to raise your hands.

[0:08:55] Voice 11: We normally allow two or three minutes, but we're pretty flexible in Devon Island, so if anybody has anything to contribute, raise your hand and we'll acknowledge you.

[0:09:16] Voice 13: Since Daniel is here, I would just like to tell you how supportive he has been of our

[0:09:25] Voice 13: organization where you know our housing, the Denny Green housing project, the sustainability.

[0:09:30] Voice 13: He really went to that for us at the recent district and won't talk about details but

[0:09:35] Voice 13: it. It's just so nice to have somebody who understands the unique realities of rural

[0:09:44] Voice 13: island communities, and he's got it, and he walked way out on the land for us, and we're

[0:09:51] Voice 13: very appreciative.

[0:09:53] Voice 11: Well, that's wonderful. Thank you so much. All right, seeing nobody

[0:09:59] Voice 11: else with hands up, I guess we need to get the agenda. So before us, we have minutes

[0:10:04] minutes for adoptions of the book trust committee

[0:10:06] Voice 11: meeting minutes of August the 13th and I don't

[0:10:11] have any commentary because I was playing hooky um but um any any

[0:10:17] Voice 11: concerns or comments on those

[0:10:19] Trustee Borthwick (probable): excellent minutes sorry I did have one and this is mostly just me checking to see if this is the

[0:10:25] Trustee Borthwick (probable): thing that I ought to be worried about I don't think that it is a major and I'm I'm I am really

[0:10:29] splitting hairs here um but i

[0:10:32] Trustee Borthwick (probable): noticed in the meeting in the minutes under 12.4

[0:10:36] Trustee Borthwick (probable): adoptive policies and standard resolutions stage stage nine yes um trustee noted the

[0:10:44] Trustee Borthwick (probable): standard standard resolution number 10 uh has been brought forward into bylaw enforcement policy and

[0:10:50] Trustee Borthwick (probable): is no longer required in the standing resolution um and i which is all technically true um but i

[0:10:58] I wanted to just check this

[0:11:00] Trustee Borthwick (probable): on our by-law enforcement policy.

[0:11:01] Trustee Borthwick (probable): And this is mostly just about sort of posterity.

[0:11:04] Trustee Borthwick (probable): By-law enforcement policy is also currently

[0:11:07] Trustee Borthwick (probable): just a standing resolution.

[0:11:08] Trustee Borthwick (probable): And I don't know if that's going to be

[0:11:10] Trustee Borthwick (probable): confusing to future people looking for a policy

[0:11:15] Trustee Borthwick (probable): if it's actually housed understanding resolutions.

[0:11:17] Trustee Borthwick (probable): And this is a very arcane point to quibble over.

[0:11:23] But that by-law enforcement policy is the reason

[0:11:28] that we we rescinded number 10 was

[0:11:30] Trustee Borthwick (probable): because it was already captured in another standing resolution

[0:11:33] Trustee Borthwick (probable): not in a separate policy and i don't know if that's a distinction that matters to anyone

[0:11:39] with me uh but i'm just and i'm

[0:11:42] Trustee Borthwick (probable): just yeah trying to do my best at reading the minutes and checking

[0:11:47] Trustee Borthwick (probable): i don't know if that's a thing that's an issue uh or if it's adequately adequately

[0:11:57] Trustee Graham (probable): I'm sorry, does he think that reads reasonably or well, I mean it's it's titled adopted policies

[0:12:03] Trustee Graham (probable): and standing resolution yeah oh yeah all right are they are

[0:12:06] Trustee Borthwick (probable): they have like they're they have

[0:12:10] Trustee Borthwick (probable): some of the same thing as the I guess it is

[0:12:14] Voice 9: like you're correct well like you're correct

[0:12:17] Voice 9: in that it's not it's not a policy under that it is under a standing resolution how about

[0:12:23] Trustee Graham (probable): we add a simple uh because of duplication of purpose the reason it was removed was no longer

[0:12:34] Trustee Graham (probable): required as a standing resolution comma because of a duplicate standing resolution actually i

[0:12:41] Trustee Graham (probable): think it's another standard resolution it covers that would that be appropriate to amend the

[0:12:46] Trustee Graham (probable): ministers to capture that and give some context as to why it was

[0:12:50] Trustee Borthwick (probable): removed um i mean i think i think

[0:12:52] Trustee Borthwick (probable): I think the intent here is broadly captured.

[0:12:55] Trustee Borthwick (probable): I just wasn't sure if it because of policy.

[0:12:59] Trustee Borthwick (probable): Policies and standard resolutions are technically separate.

[0:13:01] Trustee Borthwick (probable): I wasn't sure if we just needed to capture that.

[0:13:03] Trustee Borthwick (probable): This is a total waste of our time.

[0:13:05] Trustee Borthwick (probable): Not at all.

[0:13:06] Trustee Borthwick (probable): The conversation is good.

[0:13:11] Trustee Borthwick (probable): I think if it's otherwise clear enough,

[0:13:13] Trustee Borthwick (probable): I'm mostly thinking about like reading,

[0:13:16] Trustee Borthwick (probable): trying to read meeting minutes from three years ago

[0:13:20] Trustee Borthwick (probable): where I'm like, I don't know what they're talking about here, but I think that is

[0:13:24] Trustee Borthwick (probable): probably clear enough, especially if they're housed in the same section at the time. That's not

[0:13:28] Trustee Borthwick (probable): a problem for me. So we're fine as is? Yeah, I just wanted to

[0:13:32] Trustee Borthwick (probable): get clarity. That's something that

[0:13:33] Voice 11: we ought to make.

[0:13:35] Voice 11: I was deceptive because I actually did find something on

[0:13:40] Voice 11: page five. Public comments.

[0:13:45] Voice 11: The second vote, they noted

[0:13:48] Voice 11: to the big sous-vide oil was presented the july trust council meeting that's june trust council

[0:13:53] Voice 11: meeting so that does prove the chair does really nobody a simple mistake well done

[0:14:06] Voice 11: so if everybody's okay we can adopt those minutes as amended by consent sure that works

[0:14:16] Voice 11: Then we have Section 26, Resolution 12, Meetings Report.

[0:14:20] Voice 11: That's on page 11, straightforward, no APC minutes.

[0:14:25] Voice 11: Benefits arising from the minutes, page 12, we have the follow-up action list.

[0:14:31] Voice 11: Does anybody have anything there that they would like to contribute?

[0:14:36] Voice 11: I

[0:14:36] Trustee Graham (probable): just wanted to note that, and I really do like this new addition to our follow-up action list,

[0:14:41] Trustee Graham (probable): the percentage of the work that is completed and we're at 66 percent so that's that's good

[0:14:48] Trustee Graham (probable): it's better than what it could have been sure i'd like to see it at 99 but it's at 66 which

[0:14:53] Trustee Graham (probable): is more than halfway so progress we are making progress with our review of housing

[0:14:59] Trustee Graham (probable): regulations and policies wait wait wait for us so

[0:15:04] Voice 11: that we're at 67

[0:15:11] Voice 9: I'll just note that the APC expression of interest has been sent out again, so you'll

[0:15:18] Voice 9: see it advertised and see what you can to look at some in the community.

[0:15:23] Voice 9: It's the

[0:15:24] Voice 11: hardest job we have to be finalists.

[0:15:27] Voice 11: It's interesting because there seems to be a change on the islands that I'm more familiar

[0:15:34] Voice 11: When we did an APC call, there would be two positions and six people would apply.

[0:15:41] Main Island, I haven't.

[0:15:43] Last APC call, we had no applications.

[0:15:45] And we put it on again, no applications.

[0:15:48] But on the third time, no applications.

[0:15:51] It's like either it means we're doing a really good job, which I don't think we are,

[0:15:55] or it's just strange because there doesn't seem to be that public interest in participating.

[0:16:01] Trustee Graham (probable): I can understand why people don't want to go to meetings.

[0:16:04] Trustee Graham (probable): I really do.

[0:16:04] Trustee Graham (probable): you have to be a bit of a walk to want to hang out and talk policy and all this crazy stuff that we

[0:16:10] Trustee Graham (probable): do um that was my first introduction to the trust when i moved here 30 years ago so i joined the

[0:16:15] Trustee Graham (probable): abc i had no idea what it was and i really enjoyed it um but you do have to be a bit of a you know

[0:16:22] Trustee Graham (probable): you have that kind of person to want to do that there's just not that many out there i understand

[0:16:27] Trustee Graham (probable): but definitely changing times so when we have a focused when we have the housing advisory

[0:16:33] Planning Commission. I was really focused

[0:16:34] Trustee Graham (probable): on those people. They jumped on that. They did great jobs,

[0:16:38] Trustee Graham (probable): but because an Advisory Planning Commission never knows when they're going to be called,

[0:16:42] they don't know what the topic is. It may not happen for the entire two years

[0:16:46] Trustee Graham (probable): they're on our

[0:16:47] Trustee Graham (probable): commission. So yeah, we can only know what we can do. Excellent. Thank you for that, Mark.

[0:16:55] Trustee Graham (probable): All right, so we have no delegations. So moving on, we have applications for growth. So the first

[0:17:02] First one we have is

[0:17:03] Voice 11: DERZ2034.1 Triple Rock Co-op.

[0:17:10] Voice 9: If I can give just a brief introduction.

[0:17:12] Voice 9: The staff report introduces a draft bylaw to amend the land use bylaw

[0:17:17] Voice 9: to increase the number of units on the subject property by four

[0:17:21] Voice 9: and permit secondary suites in all units.

[0:17:25] Voice 9: Additionally, it proposes to increase the maximum gross floor area

[0:17:29] Voice 9: of the single-family dwellings to allow for the secondary suites.

[0:17:32] Voice 9: So it would be increasing it from 139 meters squared to 186 meters squared, which is still quite small, and an increase in maximum floor area for outbuildings to meet the ongoing needs that would support the new unit.

[0:17:48] Voice 9: So that's going from 1,275 meters squared to 2,174 meters squared.

[0:17:57] Voice 9: Staff are recommending that the draft bylaw in attachment one of this report be given first reading.

[0:18:05] Voice 9: Staff are also proposing an amendment to the draft bylaw to reflect the change in density.

[0:18:10] Voice 9: It was not included, it was an oversight, so I have provided you with a draft resolution

[0:18:17] Voice 9: wording, but we can include that before first reading.

[0:18:24] Voice 9: The draft bylaw amendment is consistent with the policy directives of the policy statement.

[0:18:31] Voice 9: Following first reading of the bylaw, staff recommend referrals to First Nations, provincial

[0:18:37] Voice 9: Special agencies, adjacent local governments, and some select referral agencies as detailed on page one in the recommendation section.

[0:18:47] Voice 9: And staff also recommend that a community information meeting be held prior to the public hearing once the referral period has closed.

[0:18:57] Voice 9: The LTC can also consider the alternative of giving first and second reading today.

[0:19:03] Voice 9: The LTC may wish to do this if they don't suspect that there'll be a lot of significant changes following referrals.

[0:19:13] Voice 9: So that's up to the LTC. Yeah, do you have any questions to answer those?

[0:19:20] Trustee Graham (probable): christine's um i wanted some clarity on the trigger for a um when they build a suite

[0:19:29] Trustee Graham (probable): and they have to comply with the uh sewerage requirements uh what is the trigger because

[0:19:36] Trustee Graham (probable): the sighting use permit we're in a unique situation here on heaven that we don't have

[0:19:41] Trustee Graham (probable): building inspection um so when this there's no setting a use permit required if it falls within

[0:19:47] Trustee Graham (probable): different. Well, what is the trip?

[0:19:51] Voice 9: So they would be required

[0:19:53] Voice 9: by help to file for any new septic system or connection that

[0:20:01] Voice 9: be completely separate from us. And it would be something that

[0:20:05] Voice 9: so

[0:20:06] Trustee Graham (probable): when you say they would have to this is the same level of

[0:20:10] Trustee Graham (probable): scrutiny as we all fall under, we have to build the BC

[0:20:15] Trustee Graham (probable): building code so it's the same kind of idea there's no actual there's no inspection we just

[0:20:21] Trustee Graham (probable): have to do this so we do it because we have to do it yeah

[0:20:24] Voice 9: and i mean the oversight for the filing

[0:20:26] Voice 9: would be that they would have to have a professional sign off on the filing with island

[0:20:32] Voice 9: health that this was built to certain standards yeah do

[0:20:38] Trustee Graham (probable): i get that i was just curious to know

[0:20:39] Trustee Graham (probable): Oh, was there any trigger or two? Oh, you know, and there isn't, although there are requirements.

[0:20:46] Trustee Graham (probable): Fair enough. And we live that requirement on this item, as I say, for having to comply with BCL.

[0:20:53] Trustee Graham (probable): Many of us haven't, but that's just the way it is. But we're required to.

[0:21:00] Trustee Graham (probable): Okay. And the other thing I wanted to add, when this application first started many,

[0:21:08] Trustee Graham (probable): many years ago, Laura Shagan, who's a member of the co-op, would be able to tell us when

[0:21:12] Trustee Graham (probable): it started. And the trustees at the time, I was a trustee that I stepped away from as

[0:21:17] Trustee Graham (probable): a decision because my wife was working for the landowner that donated the land or sold

[0:21:22] Trustee Graham (probable): automatic care membership and uh i know that the um at first reading they referred the application

[0:21:31] Trustee Graham (probable): to the adjacent landowners

[0:21:34] Voice 13: i'm

[0:21:35] Trustee Graham (probable): thinking it might be prudent for us to do the same add the adjacent

[0:21:38] Trustee Graham (probable): landowners to the regular list simply because uh it's a little bit of an unusual application

[0:21:46] and it's a change to what they had originally considered so many years ago

[0:21:52] not anticipating the

[0:21:53] Trustee Graham (probable): problem i just think

[0:21:54] Voice 9: as far as process is concerned

[0:21:56] Trustee Graham (probable): this is something i think

[0:21:57] Trustee Graham (probable): we should consider so

[0:21:59] Voice 9: that would be sort of considered an early referral because they would

[0:22:02] Voice 9: get the all adjacent property owners would get a notice uh once this application is moving on to

[0:22:09] Voice 9: public hearing would they yeah yeah okay so i didn't know

[0:22:13] Voice 9: that so that this would be kind of

[0:22:14] Voice 9: an additional

[0:22:15] Trustee Graham (probable): as long as as long as the adjacent owners get a ladder or something yeah okay i didn't

[0:22:20] Trustee Graham (probable): about that the general public just gets a notice of that likes to know the great fun that there's

[0:22:25] Trustee Graham (probable): a community community that the adjacent owners yeah

[0:22:28] Voice 9: there's a specific distance

[0:22:33] Voice 9: that seems that's

[0:22:35] Trustee Graham (probable): policy that seems that's fine i didn't know that thank you um

[0:22:42] Trustee Graham (probable): and i do want to say publicly yesterday i received i think we all did it received an email which

[0:22:48] Trustee Graham (probable): cited some social media chit-chat, and I really don't put a lot of stock in anything that's

[0:22:54] Trustee Graham (probable): published in social media, because you'll find climate change denials, and you'll find Trump

[0:23:00] Trustee Graham (probable): the president. And I put this particular piece of information that I saw in the same category,

[0:23:07] Trustee Graham (probable): scurrilous, dishonest, and nasty. And it reflected the work of the trust staff. And I thought that

[0:23:14] Trustee Graham (probable): That was particularly a nasty thing to do.

[0:23:18] Trustee Graham (probable): I know, and I've been told by my regional planning manager,

[0:23:21] Trustee Graham (probable): and I've been involved with the trust now for 11 years,

[0:23:23] Trustee Graham (probable): that every application is dealt with with fairness,

[0:23:28] Trustee Graham (probable): timeliness, professionalism, courtesy,

[0:23:30] Trustee Graham (probable): and the legislative requirements from staff

[0:23:32] Trustee Graham (probable): and from trustees.

[0:23:34] And for anyone to suggest otherwise

[0:23:36] is

[0:23:36] Trustee Graham (probable): completely and utterly not appropriate.

[0:23:39] Trustee Graham (probable): It's what that .

[0:23:43] Voice 11: I think you trust your agreement, I absolutely agree with you, it's unaccepted.

[0:23:49] Voice 11: Thank you.

[0:23:52] Trustee Borthwick (probable): No, I don't have any particular comments or questions, I think.

[0:24:01] Trustee Borthwick (probable): Yeah, no,

[0:24:02] Voice 11: things are good.

[0:24:05] Voice 11: Okay, there's an applicant here, anything you want to contribute?

[0:24:08] Voice 11: Well,

[0:24:09] Voice 13: just thanks for dealing with that. I saw here it's 11, so I apologize for being

[0:24:14] Voice 13: quarterly. It's not that I care. I just thought, oh, these should take longer rather than less,

[0:24:20] Voice 13: but anyway. So I didn't hear the discussion, but it doesn't sound like any major roadblocks are

[0:24:28] Voice 13: coming up, which of course an applicant wants to hear. And I really appreciated being able to see

[0:24:36] Voice 13: the staff report ahead of time and just the way this is moving along um in a you know orderly

[0:24:42] Voice 13: fashion and um that all seems as it should be so yeah hopefully it just does keep moving along um

[0:24:53] Voice 13: and thank staff and trustees thank

[0:24:57] Voice 11: you okay so we have a pre-motion

[0:25:02] Voice 11: um new housekeeping thing if somebody wants to make that

[0:25:10] Voice 11: see that maybe

[0:25:14] Trustee Borthwick (probable): uh i know that the demo's local trust committee bylaw draft number 250 decided

[0:25:22] Trustee Borthwick (probable): as demon island land use bylaw 2008 amendment number two 2024 be added to be amended to add

[0:25:30] Trustee Borthwick (probable): part three zone regulations section 3.3 residential zoning tables table three

[0:25:36] Trustee Borthwick (probable): density of uses buildings and structures is amended by replacing the number 15 with the

[0:25:42] Trustee Borthwick (probable): number 19 after Section 1.4 and Schedule 1.

[0:25:45] Trustee Borthwick (probable): Any

[0:25:46] Voice 11: discussion on this? Call the question. All in favor?

[0:25:50] Voice 11: That carries. So

[0:25:55] Voice 11: we have a staff suggestion how we can adopt the bylaws

[0:25:59] Voice 11: without saying all the words. But is that just for

[0:26:03] Voice 11: number three or can we do

[0:26:06] Voice 11: a little bundle?

[0:26:08] Voice 9: I mean, I would recommend it especially for

[0:26:11] Voice 9: for

[0:26:11] Voice 11: extra-long resolutions.

[0:26:15] Voice 11: The first two regular resolutions regularly,

[0:26:18] Voice 11: and then we have some wording

[0:26:19] Voice 11: so we don't have to read over the third option.

[0:26:22] Voice 11: Excellent.

[0:26:23] Voice 11: As we

[0:26:24] Trustee Borthwick (probable): do this, I can't pronounce.

[0:26:25] Trustee Borthwick (probable): Yeah, mostly word.

[0:26:26] Trustee Borthwick (probable): For me, it comes from a place of wanting

[0:26:28] Trustee Borthwick (probable): to be respectful to the nations.

[0:26:29] Trustee Borthwick (probable): They don't necessarily need me to butcher their names,

[0:26:33] but I think it is important

[0:26:35] and we wanna make sure that those things are captured,

[0:26:37] Voice 13: but me

[0:26:38] Voice 11: or David.

[0:26:40] Voice 11: Or David.

[0:26:42] Voice 11: or david yeah all right so somebody wants to make the first motion excuse

[0:26:47] Trustee Graham (probable): me uh i move that

[0:26:48] Trustee Graham (probable): the deminal local trust committee bylaw number 250 cited as stem and island land use bylaw 2008

[0:26:54] Trustee Graham (probable): amendment 2 to 2024 be read the first time second discussion call the question of a paper

[0:27:02] Trustee Graham (probable): and that's carried uh

[0:27:06] Voice 11: sure uh

[0:27:08] Trustee Borthwick (probable): i move that the deminal local trust committee uh has reviewed

[0:27:12] Trustee Borthwick (probable): to the island's trust policy statement directives only checklist and determine that bylaw number

[0:27:17] Trustee Borthwick (probable): 250 cited as demo island land use bylaw 2008 amendment number two 2024 is not contrary to

[0:27:24] Trustee Borthwick (probable): or invariance of the island's trust policy statement that's the second discussion all

[0:27:30] the questions all the favor that's carried and the wording for

[0:27:35] Voice 9: the third motion i think it's just uh

[0:27:40] Voice 9: With the motion as presented on page one of the October 8th staff reports.

[0:27:47] Voice 9: Sure.

[0:27:48] Trustee Graham (probable): So I move that the Demand Island Local Trust Committee, regarding the proposed bylaw,

[0:27:55] Trustee Graham (probable): number 250, be referred to the following First Nations, local governments, and agencies for comment.

[0:28:00] Trustee Graham (probable): The list as it appears in the agenda for October 8, 2024, Demand Local Trust Committee meeting.

[0:28:10] that's sufficient all right seconded a discussion call the question all in favor that's carried

[0:28:17] great so

[0:28:22] Voice 11: there was the second reading option did you want to explore that further or is that

[0:28:28] Voice 11: that's sort of up to the ltc

[0:28:29] Trustee Graham (probable): it's quite happy to say first reading and see what uh are many of

[0:28:35] Trustee Graham (probable): those first nations have to see okay all right

[0:28:38] Voice 11: well thank you very much one more step one more

[0:28:42] Voice 11: box decked um it is a slow and arduous process but we will get you there passes finish line thank you

[0:28:50] Voice 11: very much all right so our next application is dr said 2023.1 branch and that's the staff report

[0:29:02] Voice 9: believe that just a verbal update yes um margo she becomes online here yeah good morning

[0:29:09] Planner Thomaidis (probable): good morning can you see me hi thank you chair mod yeah so um in absence of the usual applications

[0:29:16] Planner Thomaidis (probable): log on your agenda we thought we would provide a verbal update about the latest steps in the

[0:29:22] Planner Thomaidis (probable): comas ranch rezoning application for your information there are really no items for

[0:29:26] Planner Thomaidis (probable): ltc discussion or decision at this juncture but staff have been working on a number of

[0:29:32] Planner Thomaidis (probable): items based on your direction and there's lots of work happening so we thought that an update

[0:29:37] Planner Thomaidis (probable): date was in order. Early referrals have gone out to over 16 nations and agencies in early August.

[0:29:44] Planner Thomaidis (probable): Very few responses have been received so far, but there will be an additional round of referrals

[0:29:49] Planner Thomaidis (probable): once first reading is given to the draft bylaws. Early engagement with the Comox First Nation is

[0:29:55] Planner Thomaidis (probable): ongoing, and at present, Island Stress staff are planning to meet with

[0:30:00] Planner Thomaidis (probable): their archaeology staff to discuss drafting a terms of reference for the specific requirements

[0:30:06] Planner Thomaidis (probable): of the preliminary field reconnaissance or PFR. That's the work that the LTC has already requested.

[0:30:13] Planner Thomaidis (probable): So the LTC should be expecting to review this document at their next meeting before finalizing

[0:30:19] Planner Thomaidis (probable): it and sending it off to the applicant. That's really just for clarity on exactly what the

[0:30:24] Planner Thomaidis (probable): preliminary field reconnaissance should include. And water and septic information has been provided

[0:30:30] Planner Thomaidis (probable): by the owners and applicant and is currently being reviewed by staff. The owners are also

[0:30:36] Planner Thomaidis (probable): in contact with staff from Islands Trust Conservancy and are exploring whether a

[0:30:41] Planner Thomaidis (probable): NAPTAP covenant is appropriate for part of the northern parcel. So that's an ongoing conversation.

[0:30:48] Planner Thomaidis (probable): Staff have also been preparing a draft information package all about heritage

[0:30:53] Planner Thomaidis (probable): conservation areas as a tool for cultural heritage protection also staff

[0:31:00] Planner Thomaidis (probable): have been gathering information about the options for a potential development

[0:31:04] Planner Thomaidis (probable): permit area for shoreline protection of parts of the lots at Comas Ranch

[0:31:09] Planner Thomaidis (probable): alongside this rezoning application and we're planning to bring this information

[0:31:13] Planner Thomaidis (probable): forward to the LTC before the end of the year so the lots of the work on the

[0:31:18] Planner Thomaidis (probable): heritage conservation areas a lot of that research has already been done and

[0:31:22] Planner Thomaidis (probable): and the DPA research is ongoing,

[0:31:24] Planner Thomaidis (probable): but you should be seeing that soon.

[0:31:27] Planner Thomaidis (probable): Staff are also beginning to draft

[0:31:28] Planner Thomaidis (probable): the official community plan bylaws

[0:31:30] Planner Thomaidis (probable): and land use bylaws for site-specific residential zones,

[0:31:34] Planner Thomaidis (probable): as well as conservation zones

[0:31:36] Planner Thomaidis (probable): across the three parcels at Comas Ranch.

[0:31:39] Planner Thomaidis (probable): Yeah, we appreciate the applicants and the LTC's patience

[0:31:42] Planner Thomaidis (probable): as all of these many items are worked through.

[0:31:45] Planner Thomaidis (probable): Otherwise, if the LTC has any questions

[0:31:47] Planner Thomaidis (probable): about the status of the application, please ask.

[0:31:50] Planner Thomaidis (probable): Thank you.

[0:31:50] Planner Thomaidis (probable): you

[0:31:51] Trustee Graham (probable): thank you very much trustees i have two questions um i know that their original land

[0:31:57] Trustee Graham (probable): contract the regional district allowed them to have an additional uh accessory dwelling unit

[0:32:04] Trustee Graham (probable): um size 400 square feet i'm wondering if the information that you have now i know the survey

[0:32:10] Trustee Graham (probable): was fairly complete and you'll be able to bring back to the local trust committee um whether in

[0:32:17] Trustee Graham (probable): fact they have complied with that particular regulation i'd like to know that and the second

[0:32:23] Trustee Graham (probable): thing i received an email from a spokesperson for the applicant suggesting that because they

[0:32:30] Trustee Graham (probable): do not contemplate any new construction that they don't require a cultural heritage permit

[0:32:37] Trustee Graham (probable): i'm wondering if you'll be able to come back to the local trust committee and explain to us

[0:32:41] Trustee Graham (probable): um what our legal responsibility and our what what can we do um to address the fact that

[0:32:52] Trustee Graham (probable): perhaps just to to flesh that perspective out for us i don't expect an answer now i'm

[0:32:58] Trustee Graham (probable): just hoping that you can bring that information back to the committee at some point yeah certainly

[0:33:05] Planner Thomaidis (probable): thank you trustee graham that that's something that um we'll be discussing with uh with comox

[0:33:11] Planner Thomaidis (probable): first nation as well yeah and and hoping to clarify thank

[0:33:16] Voice 11: you thank you does it work

[0:33:17] Voice 11: please well thank you very much for your time we appreciate the update and

[0:33:24] wish you a good quiet afternoon thank you all righty um so that takes care

[0:33:34] Voice 11: of course

[0:33:36] Voice 11: so local trust community projects minor project housing related temporary use permit review

[0:33:41] Voice 11: you for the update yeah

[0:33:44] Voice 9: so i don't have too much to report but referrals were sent out the referral

[0:33:49] Voice 9: period closes on october 25th so we will haven't received anything yet but um we'll wait and see

[0:33:56] Voice 9: what we hear and at that time if there's no significant feedback staff will move forward

[0:34:01] Voice 9: with scheduling a cim and public hearing possibly as early as late november early december and i

[0:34:08] Voice 9: I did wonder if, does the LCC have a preference for an in-person or virtual public hearing?

[0:34:14] Trustee Graham (probable): I was thinking we would hold it before our regular scheduled meeting in December, if that works for you.

[0:34:21] Trustee Graham (probable): We've often done that, and we have the advantage of having you here for that.

[0:34:26] Trustee Graham (probable): So a community information meeting, public hearing, and then our regular scheduled public trust meeting.

[0:34:31] Trustee Graham (probable): Yeah.

[0:34:32] Trustee Graham (probable): That would be my preference.

[0:34:33] Voice 4: Yeah.

[0:34:35] Voice 13: Okay.

[0:34:37] Voice 11: Excellent.

[0:34:40] Next up,

[0:34:41] Voice 11: we have a major project, a housing project update with a staff report on that.

[0:34:46] Trustee Borthwick (probable): Because we are a little ahead of ourselves, I know that Chris Walton is from COAS.

[0:34:53] Trustee Borthwick (probable): So Chris, we just had a verbal update on sort of all the things that are kind of...

[0:34:59] Trustee Borthwick (probable): Really?

[0:34:59] Trustee Borthwick (probable): I thought

[0:35:00] Trustee Borthwick (probable): we were standing around an hour early.

[0:35:02] Trustee Borthwick (probable): It was the same for Laura, we're screaming ahead.

[0:35:05] Trustee Borthwick (probable): So I just wanted to make sure you could use me.

[0:35:07] Trustee Borthwick (probable): So you've done the verbal update?

[0:35:09] Trustee Borthwick (probable): yeah we've received a verbal update just that things are moving along with we've received

[0:35:13] Trustee Borthwick (probable): information from you um and and yeah they're they're moving along with the parents bits and

[0:35:18] Trustee Borthwick (probable): pieces that they're doing um yeah i'll check just there

[0:35:23] Trustee Graham (probable): was nothing really more than the

[0:35:26] Trustee Graham (probable): conversations continue between the staff and uh from oxford nations um you're you're uh

[0:35:33] Trustee Graham (probable): in conversation with the conservancy regarding the protection of the north end there through

[0:35:38] Trustee Graham (probable): a nap potential napcaps development permit to protect the the shoreline there um and

[0:35:44] Trustee Graham (probable): yeah unfortunately it wasn't anything that we could you know yeah get our hands no meat no meat

[0:35:51] Trustee Graham (probable): just just the salad okay well that's fine so if you were like five minutes or like that really

[0:35:56] Trustee Graham (probable): was ours we're we're too fast no you're moving along okay thank you for coming down thank you

[0:36:03] Trustee Graham (probable): Thanks for

[0:36:03] Voice 11: coming, Chris.

[0:36:06] Voice 11: All right.

[0:36:07] Voice 11: So I see Planet Shattuck has come on the screen,

[0:36:11] Voice 11: so I believe that she's prepared to give her staff report.

[0:36:18] Planner Chadwick (probable): Thank you, Chair.

[0:36:19] Planner Chadwick (probable): Oh, thank you, Chair Mudd.

[0:36:21] Planner Chadwick (probable): Yeah, so we've got a little bit of work to do right now.

[0:36:27] Planner Chadwick (probable): The staff report identifies a few things that we need to kind of clarify

[0:36:34] Planner Chadwick (probable): where direction from the LTC so I've identified there's three parts to the

[0:36:45] Planner Chadwick (probable): recommendation one is to approve the revised Denman Island housing review

[0:36:49] Planner Chadwick (probable): project project charter so the project charter has been updated with some more

[0:36:55] Planner Chadwick (probable): realistic timelines and that's really all that's been changed and also the the

[0:37:00] Planner Chadwick (probable): The budget has been changed to reflect the second recommendation, which is to provide the Comox First Nations with an additional $5,000 out of the existing budget.

[0:37:12] Planner Chadwick (probable): budget, we had allocated funding for First Nations engagement, and given how effectively

[0:37:23] Planner Chadwick (probable): the work that we're doing with Comox is going, it just seems like the most reasonable way

[0:37:30] Planner Chadwick (probable): to go there. I can give you a little bit more update, an update on that as well. And then

[0:37:41] Planner Chadwick (probable): So basically, I've taken the implementation plan that was introduced previously to the LTC, which was a list of all of the different actions, and I've gone through all of the ones that are related to this phase 2a.

[0:38:03] Planner Chadwick (probable): And I know that's all a bit confusing, but let me just talk to you a little bit about the...

[0:38:12] Planner Chadwick (probable): So, well, first of all, I'll just ask you if there's any questions related to the project charter.

[0:38:16] Planner Chadwick (probable): We'll just move through this logically and methodically.

[0:38:22] Trustee Graham (probable): Not so much a question.

[0:38:25] Trustee Graham (probable): Maybe just a concern where your proposed end date takes us into, what was it, the end date takes us awfully close to our last working year as a local trust committee.

[0:38:40] Trustee Graham (probable): and I know by experience

[0:38:41] Trustee Graham (probable): that not a lot gets done

[0:38:45] Trustee Graham (probable): I'm just

[0:38:46] Trustee Graham (probable): getting a little bit nervous that we're going to

[0:38:48] Trustee Graham (probable): complete this within our term

[0:38:49] Trustee Graham (probable): well that's always

[0:38:50] Planner Chadwick (probable): the intention is always to get it done

[0:38:53] Planner Chadwick (probable): and that's how it's been designed

[0:38:55] Planner Chadwick (probable): and we can only do as much as we can do

[0:38:57] Planner Chadwick (probable): so like I said

[0:39:00] Planner Chadwick (probable): we can work

[0:39:02] Planner Chadwick (probable): as effectively

[0:39:03] Planner Chadwick (probable): as possible to try and

[0:39:05] Planner Chadwick (probable): move ahead faster that's always

[0:39:08] Planner Chadwick (probable): a possibility depending on

[0:39:09] Planner Chadwick (probable): resources etc but like I said this really reflects what is what's realistic

[0:39:20] Trustee Graham (probable): yeah no fair enough and I know we were able to pull out the temporary use permit and density

[0:39:26] as a minor project and it sounds like we're going to be able to complete that or at

[0:39:31] Trustee Graham (probable): least take that

[0:39:32] Trustee Graham (probable): off more or less this plate fairly soon which gives us an opportunity to maybe pull out something

[0:39:38] Trustee Graham (probable): something else and put on it as a minor project and remove that from your

[0:39:42] Trustee Graham (probable): responsibility. So I'm looking forward to suggesting,

[0:39:44] Trustee Graham (probable): and I can do that now or I can do that later.

[0:39:49] Planner Chadwick (probable): Yeah, so that's, that's correct. So we are,

[0:39:51] Planner Chadwick (probable): the project has been designed so that we managed to move as much forward as

[0:39:56] Planner Chadwick (probable): possible. So that's why we've, we've,

[0:39:59] Planner Chadwick (probable): we've broken it down into the sort of the three phases so that we can get at

[0:40:03] Planner Chadwick (probable): But we can move things forward without them being held back by other parts of the process.

[0:40:12] Planner Chadwick (probable): So again, the project's been designed to ensure the most amount of efficiency and timeliness in terms of moving things forward.

[0:40:22] Planner Chadwick (probable): So we'll do our best to keep the momentum going there.

[0:40:26] Planner Chadwick (probable): um and you know the fact that we do have a clear list now of um of actions it's very easy to sort

[0:40:33] Planner Chadwick (probable): of methodically go through each one and evaluate them and um um and uh yeah so we've got a clear

[0:40:40] Planner Chadwick (probable): path which is great um and uh we just keep moving forward and part of our discussion today is is

[0:40:47] Planner Chadwick (probable): about moving some of this stuff forward um any other questions on the um business case or i mean

[0:40:55] Planner Chadwick (probable): sorry the project charter uh

[0:41:00] Trustee Borthwick (probable): i mean i continue to find and i know you know this already but the

[0:41:05] Trustee Borthwick (probable): stage two phase two a b and c is well a wild way of numbering things to my mind i hope i know it

[0:41:13] Trustee Borthwick (probable): makes sense to you but i that's i keep coming up against it going like i don't know what's going on

[0:41:19] Trustee Borthwick (probable): um that's not true i do know what's going on but it just takes me a second um i did have some sort

[0:41:25] of specific bits and pieces that i sort of pulled out of some of the uh

[0:41:30] Trustee Borthwick (probable): the amendments proposed

[0:41:32] Trustee Borthwick (probable): amendments and this is the point where you want to talk about that yeah

[0:41:35] Planner Chadwick (probable): well yeah we can go through

[0:41:37] Planner Chadwick (probable): those sort of one at a time i think it's probably the best way to go and so yeah i'm very much

[0:41:41] Planner Chadwick (probable): looking forward to your input on those um and i'll mention that um as we move forward it may be that

[0:41:47] Planner Chadwick (probable): we start to lump things together it's you know once you sort of dive into the policies and you

[0:41:51] Planner Chadwick (probable): you figure out what the processes are we have our discussions it could be that we move some pieces

[0:41:56] Planner Chadwick (probable): ahead of others and that sort of thing um the update on the um so the comox engagement as i

[0:42:03] Planner Chadwick (probable): i mentioned before is going very very well um staff islands trust staff have been working

[0:42:09] Planner Chadwick (probable): um very closely with comox staff um to identify their interests and um it's been an incredibly

[0:42:16] Planner Chadwick (probable): valuable experience for us. And I think I would say it's also been, you know, very useful experience

[0:42:24] Planner Chadwick (probable): for them as well, because we're working to understand each other's processes. And in so

[0:42:30] Planner Chadwick (probable): doing, we're also seeing some challenges with, you know, policies and provincial policies and

[0:42:40] Planner Chadwick (probable): I think there's a lot that's coming out of this, and it really helps them to understand how to provide their reflections on their interests back to us, and because we're learning about them as we move through, we can be more proactive in addressing them when we propose policies.

[0:43:08] Planner Chadwick (probable): So it's been great. It's been a great experience, and we continue to work with them. That experience is also informing other work that we're doing with other nations, Sinemuk in particular.

[0:43:21] Planner Chadwick (probable): So moving through to the specific bylaw amendments, I have, so basically what I did…

[0:43:29] Trustee Graham (probable): Just an opportunity to look at this particular part of your report.

[0:43:36] Trustee Graham (probable): Yep.

[0:43:37] Trustee Graham (probable): Okay, so the original request for $16,000 to facilitate consultation with First Nations,

[0:43:49] Trustee Graham (probable): some of the other requests coming from other islands that we're looking at for the upcoming budget 2025-2026

[0:43:57] Trustee Graham (probable): has a figure of $2,000 embedded in each of those projects to deal with consultation.

[0:44:05] Trustee Graham (probable): And it just I'm starting to get a little nervous because now we're going to add another 5000 so that's $21,000 going to facilitate this discussion with Comox First Nations regarding in my mind, a simple, fairly simple list of changes to our housing regulations.

[0:44:29] relations. And I just need some

[0:44:30] Trustee Graham (probable): more, I need some background, I need some, tell me what

[0:44:35] Trustee Graham (probable): you guys are doing.

[0:44:36] Planner Chadwick (probable): Sure. Yeah, for sure. Absolutely. So first of all, I would say, nothing is simple. And

[0:44:43] Planner Chadwick (probable): that's something that we're, we're understanding, you know, we're understanding because we have

[0:44:49] Planner Chadwick (probable): this, we have developed this very close working relationship with the Comox. And what we're

[0:44:55] Planner Chadwick (probable): learning is that um um is that it you know we we've been challenged um over you know many many

[0:45:06] Planner Chadwick (probable): years um in in really understanding how to engage with first nations there's always these um uh

[0:45:12] Planner Chadwick (probable): discussions these questions around well you know we send them a referral we haven't heard back well

[0:45:16] Planner Chadwick (probable): it's not that they're not interested in engaging it's just that how and what and and and you know

[0:45:23] Planner Chadwick (probable): what what we what we're doing has been so um sort of like on the like they know they know that local

[0:45:31] Planner Chadwick (probable): governments are moving forward and doing work but how to engage is has really been something that

[0:45:36] Planner Chadwick (probable): that we need to work together on because in a lot of cases um you know nations uh you know i had a

[0:45:44] Planner Chadwick (probable): recent conversation with sinemuk and and i've been trying to connect with them on the ocp

[0:45:48] Planner Chadwick (probable): engagement with them and policies are kind of it's not landing it's not landing really clearly

[0:45:56] Planner Chadwick (probable): and um and how to engage in that process and how to provide uh their input in that that process

[0:46:05] Planner Chadwick (probable): hasn't been that clear um with the comox the funding has enabled them to expand the work of

[0:46:13] Planner Chadwick (probable): their archaeologists to really actually understand what their own interests are on Denman and Hornby

[0:46:19] Planner Chadwick (probable): Islands. So there's a Hornby Island component to this as well. And Hornby Island Trust Committee

[0:46:25] Planner Chadwick (probable): has contributed funding to this process as well. And so it's enabled them to actually,

[0:46:31] Planner Chadwick (probable): because I, and again, reflecting back on my recent conversation with Sineamuk, they understand,

[0:46:37] Planner Chadwick (probable): They know that there is value. They know that there are specific sites that need to be protected, but they haven't had the resources to actually do the work to actually explore and document these areas.

[0:46:54] Planner Chadwick (probable): areas. And in Comox's case, they've engaged their, they've been able to expand the work

[0:47:02] Planner Chadwick (probable): of their archaeologist that's actually worked with them for decades on and off as they're

[0:47:09] Planner Chadwick (probable): able to resource that person. They're bringing in a biologist to work with cultural knowledge

[0:47:19] Planner Chadwick (probable): knowledge holders, so that they can develop an even clearer story of things they already have,

[0:47:25] Planner Chadwick (probable): they already know, like, they know this information, because it's been passed down,

[0:47:30] Planner Chadwick (probable): they have stories they have. But to be able to document it is kind of a very significant

[0:47:38] Planner Chadwick (probable): opportunity for them. And it's basically creating a baseline of information and understanding,

[0:47:45] Planner Chadwick (probable): so that they can actually very effectively engage

[0:47:48] Planner Chadwick (probable): not only in this project,

[0:47:52] Planner Chadwick (probable): but in all projects moving forward on Denman Island

[0:47:56] Planner Chadwick (probable): because they have a very clear perspective.

[0:47:58] Planner Chadwick (probable): They're understanding how we work,

[0:48:00] Planner Chadwick (probable): how our processes work.

[0:48:02] Planner Chadwick (probable): We're understanding how their processes work.

[0:48:05] Planner Chadwick (probable): And so it's been incredibly significant

[0:48:07] Planner Chadwick (probable): in creating, like I said,

[0:48:10] Planner Chadwick (probable): basically a baseline and a foundation

[0:48:12] Planner Chadwick (probable): for actual reconciliation.

[0:48:14] Planner Chadwick (probable): It's an actual understanding of what the values are, an actual supporting the nations to really understand, you know, what exists.

[0:48:28] Planner Chadwick (probable): And in addition to that, you know, we've had much conversation about the kind of policy tools that exist and exploration of those as well.

[0:48:42] Planner Chadwick (probable): So, it's been a remarkable process and foundational for the Islands Trust overall in building off of the work that's been done specific to this project.

[0:49:00] Trustee Graham (probable): Thank you for that. If I may continue.

[0:49:03] Trustee Graham (probable): So we did see a map of Demmen with four areas clearly defined by Comox to show the heightened interest of those areas because of their longstanding districts with the nation.

[0:49:20] Trustee Graham (probable): um i'm wondering if to facilitate this housing review if we removed those four areas from our

[0:49:28] Trustee Graham (probable): what we're looking at would that would that make life a little easier for the first nations i mean

[0:49:34] Trustee Graham (probable): one of the areas that they're concerned with we're already dealing with because that's the

[0:49:38] Trustee Graham (probable): rezoning of the colmas corporation we have in our bed another area is the provincial park

[0:49:45] Trustee Graham (probable): but we're obviously not going to do anything in there um the lower lake on site and the uh demon

[0:49:51] Trustee Graham (probable): what we call the demon village site um if we remove those two areas in their entirety from our

[0:49:58] Trustee Graham (probable): um changes to the uh housing regulations and policies would that would that go a long ways to

[0:50:10] Trustee Graham (probable): moving this forward a little faster yeah

[0:50:13] Planner Chadwick (probable): so so this is sort of some of the discussion is to uh

[0:50:16] Planner Chadwick (probable): For them to be understanding the areas where there is significance, where they wouldn't be wanting any additional work to be, any additional development to be having, additional density.

[0:50:31] Planner Chadwick (probable): And those would be, and again, I mean, we're in the discussions, they're documenting, they're learning.

[0:50:39] Planner Chadwick (probable): We have some quite detailed information that is confidential at this moment.

[0:50:45] Planner Chadwick (probable): um and um and so there is an opportunity for them to be very like to identify areas to us um so we

[0:50:53] Planner Chadwick (probable): we need to have that discussion with them and and and i i mean it may expand beyond um you know

[0:51:00] Planner Chadwick (probable): specific areas uh that you've indicated but it um so again this is what this is where our

[0:51:06] Planner Chadwick (probable): discussions are are heading and i sort of like to kind of put it in the into the

[0:51:11] Planner Chadwick (probable): the framework of this idea of suitable land, again, you know, we've brought it up before,

[0:51:17] Planner Chadwick (probable): we're going to be presenting to the LTC the suitable land analysis that's been done,

[0:51:21] Planner Chadwick (probable): that's brought together all of the data we have on sensitive ecosystems, water recharge,

[0:51:29] Planner Chadwick (probable): sensitive aquifer vulnerability, and that's going to indicate, again, areas that are better or worse

[0:51:39] Planner Chadwick (probable): for um increasing potential density and i see the the information that we will receive from

[0:51:47] Planner Chadwick (probable): that we're working on and we're starting to understand with the the comox as being kind of

[0:51:51] Planner Chadwick (probable): another layer and so it may be that there are these sort of no-go zones and and that's what

[0:51:57] Planner Chadwick (probable): we're working towards ultimately so um the expansion of um of uh you know secondary suites

[0:52:03] Planner Chadwick (probable): and accessory dwelling units um um we have the information uh we're collecting this information

[0:52:10] Planner Chadwick (probable): to be able to say where uh that may be more favorable and not favorable both from the

[0:52:17] Planner Chadwick (probable): perspective of the environment but also from the perspective of the of the comox nation and um i

[0:52:24] Planner Chadwick (probable): would say again like you know salt spring um moved a little too fast uh with their expansion of 80s

[0:52:32] Planner Chadwick (probable): got quite a bit of backlash from nations um in this case we have the opportunity to actually um

[0:52:39] Planner Chadwick (probable): address the the interests of the of the comox so

[0:52:44] Trustee Graham (probable): thank you appreciate that

[0:52:45] Trustee Borthwick (probable): let's continue

[0:52:47] Trustee Graham (probable): i

[0:52:48] Trustee Borthwick (probable): did want to just feedback a little bit on what you're saying as well and i

[0:52:53] Trustee Borthwick (probable): want to be really clear like i don't i don't think it's uh i think i can pretty confidently

[0:53:00] Trustee Borthwick (probable): to my fellow trustees here that we're extremely grateful for all of the work that's gone into

[0:53:06] Trustee Borthwick (probable): building this relationship with Colossus and developing, you know, better practices for

[0:53:14] Trustee Borthwick (probable): how we're engaging with First Nations.

[0:53:15] Trustee Borthwick (probable): I'm really glad that this is bearing fruit in your work with Sinema over the Gabriel

[0:53:21] Trustee Borthwick (probable): OCP, and I think that's all really, really good.

[0:53:24] Trustee Borthwick (probable): um the the and i really don't want to like house this as like a caveat or a big but however

[0:53:37] Trustee Borthwick (probable): uh i like and there's no doubt that this has huge benefits for this project uh for the devon lcc in

[0:53:44] Trustee Borthwick (probable): general and for the trust as a whole my concern is is that i see this as not part of a pattern

[0:53:53] Trustee Borthwick (probable): but similar to um we are already we already you know we have to share you uh with with other

[0:54:01] Trustee Borthwick (probable): projects and you know that's the nature of the regional planning team and that's really great

[0:54:06] Trustee Borthwick (probable): and i'm really pleased for that but we are seeing you know we have we have finite nerves of time

[0:54:11] Trustee Borthwick (probable): um and uh you know we're we're dealing with finite resources and we've already seen parts

[0:54:19] Trustee Borthwick (probable): of this project that have been used to support goals at a regional level in terms of development

[0:54:28] Trustee Borthwick (probable): of tools and so on and so forth, which again, I think are really good. And Anna, you've made

[0:54:33] Trustee Borthwick (probable): the point that we've talked about this many times about the benefit that this will bring us in the

[0:54:40] Trustee Borthwick (probable): future. I'm just concerned slightly that, and again, I'm not going to suggest that we, you know,

[0:54:50] Trustee Borthwick (probable): foreshorten this process, but I am concerned that we are continuing to conflate really useful

[0:54:57] Trustee Borthwick (probable): work that is laying really good groundwork into this project in specific, which,

[0:55:05] Trustee Borthwick (probable): you know, absolutely needs to have these questions answered, absolutely needs to go

[0:55:10] Trustee Borthwick (probable): through with with this rigor um but i'm concerned that we may be losing the relatively straightforward

[0:55:17] parts of the work which don't require

[0:55:20] Trustee Borthwick (probable): uh you know that that are that are perhaps being

[0:55:23] Trustee Borthwick (probable): delayed as a part of this this broader process and i i'm uh and i'm just voicing that as a concern

[0:55:32] Trustee Borthwick (probable): i'm not saying that i think that that's necessarily what's happening more necessarily that there's an

[0:55:36] Trustee Borthwick (probable): an alternative if the work needs to get done

[0:55:38] Trustee Borthwick (probable): and I absolutely trust

[0:55:40] Trustee Borthwick (probable): your judgment and I

[0:55:42] Trustee Borthwick (probable): appreciate all the work that's happening

[0:55:43] we're already seeing the benefits of

[0:55:45] these conversations

[0:55:47] I just don't want to see our

[0:55:50] housing projects which

[0:55:52] we are already

[0:55:54] we know we're 20 years

[0:55:56] at least behind the ball on

[0:55:58] getting

[0:56:00] Trustee Borthwick (probable): and I'm not saying that this work shouldn't happen

[0:56:02] Trustee Borthwick (probable): but there's got to be ways

[0:56:04] Trustee Borthwick (probable): for this to work in parallel

[0:56:06] Trustee Borthwick (probable): level and not completely you know I'm just conscious that I don't want these resources to

[0:56:11] Trustee Borthwick (probable): be drawn away from moving the project forward in a timely manner because I am also concerned about

[0:56:17] Trustee Borthwick (probable): getting this done within this term yeah

[0:56:21] Planner Chadwick (probable): well and I totally understand I understand where we're at

[0:56:23] Planner Chadwick (probable): and I can tell you that if anything's happening here it's increased increased efficiency because

[0:56:28] Planner Chadwick (probable): it's not just Narissa time I mean what we've got Sonia time on this Sonia actually is is sort of

[0:56:35] Planner Chadwick (probable): the main person uh um with the work that she's doing on like uh on on hornby island like we're

[0:56:42] Planner Chadwick (probable): working we're working together and so she is sort of the the the sort of driving like the main

[0:56:49] Planner Chadwick (probable): contact at this this point in time so and we go back and forth she's off then you know i you know

[0:56:54] Planner Chadwick (probable): we're we're sort of like sonia said kind of the same person but that synergy is incredible it's

[0:57:00] Planner Chadwick (probable): It's incredible to be working that closely with another colleague because it increases efficiency in an incredible way.

[0:57:06] Planner Chadwick (probable): And we're also bringing in other colleagues as as required. So there's there's absolutely no loss of efficiency there.

[0:57:14] Planner Chadwick (probable): In fact, it's it's it's it's an increase in efficiency. Both of us are also work.

[0:57:18] Planner Chadwick (probable): You know, we work for the regional planning team. So it's going to increase efficiency across the trust.

[0:57:27] Planner Chadwick (probable): And I think we need to think of ourselves as a federation. It's not, and it's not going to, it's definitely not influencing the timelines on getting these things done. Because again, I'm not, it's not just Narissa time. It's also Marla's time. It's also Renee time. It's also other colleagues that, oh, more than that, you know, I mean, it's been Anthony time. It's been Robert Kijima time.

[0:57:51] Planner Chadwick (probable): There are many, many of us that are working on that. It's Brad. It's Brad time because he's working on North Pender stuff now and the work that he's going to do. You know, we're working on different types of, you know, we've talked about focusing on different elements of different bylaws.

[0:58:09] Planner Chadwick (probable): So we're not overlapping. So there's an incredible amount of synergy and efficiency happening right now like Denman is being going to be able to take advantage of the work that's happening on main and, you know, and it's just, it's all very related and I really don't know that we have had this opportunity in the trust before so I assure you that, you know, things are moving forward, I would say probably more efficiently.

[0:58:39] Planner Chadwick (probable): uh than they than they otherwise would have been

[0:58:42] Trustee Borthwick (probable): that's and that's great and and i'm going to be

[0:58:45] Trustee Borthwick (probable): the last person to say that the trust needs to work you know different islands need to work

[0:58:49] Trustee Borthwick (probable): less closely together and i don't want to silo our efforts and and take away from that that's

[0:58:55] Trustee Borthwick (probable): not i'm not trying to say but what about us um i that's the confirmation that i want to hear

[0:59:00] Trustee Borthwick (probable): and i'm thrilled that those things are coming together in that way that's what we want that's

[0:59:04] the whole dream and i also

[0:59:07] Trustee Borthwick (probable): as as a local uh representative need to speak those concerns

[0:59:13] Trustee Borthwick (probable): and just make sure that because then we get to hear you respond in that way um that's part of

[0:59:17] Trustee Borthwick (probable): the reason for for asking those questions and yeah so

[0:59:21] Planner Chadwick (probable): i totally appreciate i appreciate i appreciate

[0:59:24] Planner Chadwick (probable): your concern and um you know and your uh interest in keeping things going for your community so

[0:59:29] Planner Chadwick (probable): So it was a good question.

[0:59:34] Trustee Graham (probable): And an awesome answer.

[0:59:37] Trustee Graham (probable): Okay.

[0:59:40] Planner Chadwick (probable): Okay, so shall we go through everything now?

[0:59:44] Planner Chadwick (probable): Are you ready?

[0:59:46] Planner Chadwick (probable): Yeah, so as I mentioned before,

[0:59:48] Planner Chadwick (probable): I basically plucked out the Phase 2A portions of the review.

[0:59:55] Planner Chadwick (probable): And so the Phase 2A are the...

[1:00:00] Planner Chadwick (probable): The actions that require their LUB amendment, so they wouldn't require going through OCP process and ministry sign-off, and they require limited analysis.

[1:00:14] Planner Chadwick (probable): As we go through them, you might feel like they need more than considered before, but we'll go through each one, and I'd like to get your impressions and see where we move from here.

[1:00:28] Planner Chadwick (probable): So the first one is simply the reformatting of the bylaw. So this is a really critical part of this project because as we start to move through it, and if we start to consider things like flexible housing where you're allowing additional units on different sized properties and all that sort of thing, there's absolutely, there's no way to do that in the existing format.

[1:00:53] Planner Chadwick (probable): format. I know that Marlis has found it very cumbersome and time-consuming to make updates

[1:01:02] Planner Chadwick (probable): related to the agricultural. There's different projects. I know we have had some conversation

[1:01:13] Planner Chadwick (probable): with her. So we are moving through that. We gave you a little bit of an example. There's

[1:01:19] Planner Chadwick (probable): some questions that are coming up for us as we move through it um and that's it's all it's all

[1:01:23] Planner Chadwick (probable): good um there's going to be some opportunities to consolidate some information in um into um

[1:01:30] Planner Chadwick (probable): general regulations potentially because it's really quite interesting when you put it all out

[1:01:34] Planner Chadwick (probable): um and and then we've also um ensured that we have uh you know enough money um in our legal review

[1:01:42] Planner Chadwick (probable): so that we can put we can put the reformatted through legal review so we don't lose anything

[1:01:47] Planner Chadwick (probable): um or change any any of the um of the intent so that's i mean it's really more of an update um

[1:01:53] Planner Chadwick (probable): on that process are there any questions related to that oh

[1:01:59] Voice 13: that's good okay

[1:02:00] Planner Chadwick (probable): great

[1:02:02] Voice 9: i have a question well actually not so much a question but i just wanted to

[1:02:06] Voice 9: um because i spent a fair bit of time working through this and i just it is a considerable

[1:02:13] Voice 9: amount of work i initially thought that it would be sort of a simple just reformatting but because

[1:02:18] Voice 9: because a lot of it doesn't translate exactly from a table into text

[1:02:22] Voice 9: form.

[1:02:23] Voice 9: I just wanted the LTC to really get eyes on that example that we put

[1:02:29] Voice 9: in there.

[1:02:30] Voice 9: Attachments.

[1:02:31] Voice 9: Four.

[1:02:32] Voice 9: Four.

[1:02:34] Voice 9: And just to really,

[1:02:36] Voice 9: before we like it is going to be a considerable amount of work.

[1:02:39] Voice 9: I think it's totally worth it.

[1:02:41] Voice 9: And I think that we're going to see the benefits of it for some of the

[1:02:44] Voice 9: reasons that there are some mentioned,

[1:02:46] Voice 9: but it's going to be improved readability easier to amend um there's you know uh consistency with

[1:02:55] Voice 9: other documents like the fcp uh it's going to be more i think a text format is going to be more

[1:03:00] Voice 9: straightforward to interpret um and you know the appearance of the language file will change

[1:03:07] Voice 9: substantially the regulations themselves will remain consistent so we're not looking to alter

[1:03:14] Voice 9: or the intent or function of the zones through this process aside from you know what's what is

[1:03:20] Voice 9: actually getting amended but it will result in some simplification of the zoning language

[1:03:27] Voice 9: um some of the zones are really overly prescriptive which i i noted um and may also be

[1:03:37] Voice 9: reconsidered as part of this process so while it wouldn't be changing the intent it just could look

[1:03:43] Voice 9: very different and I just want the LTC to be aware and then also for the community

[1:03:50] Voice 9: because there isn't going to be a clear track changes document that we're going to be able to

[1:03:55] Voice 9: do it typically when we present it at a community information meeting there's you know a red line

[1:04:00] Voice 9: document for the community to see this is exactly what was changed and where and that's not really

[1:04:06] Voice 9: going to be possible with this, so I would like to do our best to show the community where,

[1:04:15] Voice 9: you know, this section of the land use bylaw came from this table and do some cross-referencing,

[1:04:22] Voice 9: because I think that there will probably be a lot of, I anticipate a lot of questions

[1:04:26] Voice 9: at the community information meeting when this is presented. So I just want to make sure that

[1:04:32] Voice 9: the LTC is comfortable moving forward in this way um and if there's any sort of red lines or

[1:04:40] Voice 9: issues that you see now that we can be aware of and yeah we're just always kind of looking forward

[1:04:46] Voice 9: to when this is presented to the community what's the best way to present and to show so you can see

[1:04:51] Voice 9: I did some of the comments that I put in that so it's on page 46 of your package um some of the

[1:04:58] Voice 9: comments that I included in there I think I will probably present a document similar to this to the

[1:05:03] Voice 9: community so that they can see but you know you can see that some things might might change like

[1:05:09] Voice 9: parks for example might get moved to the general regulations um some of these accessory woodworking

[1:05:17] Voice 9: and processing generation of electricity those are overly prescriptive regulations so you might see

[1:05:25] Voice 9: some changes there just wanted to lay that out yeah

[1:05:30] Trustee Borthwick (probable): i mean certainly i i mean i think reformatting

[1:05:34] Trustee Borthwick (probable): uh to make giving this this document is the primary users of these of this document is

[1:05:40] Trustee Borthwick (probable): planners on a daily basis um so you know i forget this needs to be a document that is

[1:05:47] Trustee Borthwick (probable): not hostile to your work um so i really support that that change um that said it is a document

[1:05:54] Trustee Borthwick (probable): that belongs to this community.

[1:05:55] Trustee Borthwick (probable): So I think as long as we're clear in,

[1:05:58] Trustee Borthwick (probable): and I think the example that you gave

[1:06:00] Trustee Borthwick (probable): is really useful in sort of suggesting

[1:06:02] Trustee Borthwick (probable): this is why this is maybe unhelpful

[1:06:04] Trustee Borthwick (probable): or difficult to work through

[1:06:05] Trustee Borthwick (probable): and laying out a clear example of,

[1:06:09] Trustee Borthwick (probable): well, this is the benefit to also to you

[1:06:10] Trustee Borthwick (probable): in terms of readability as community.

[1:06:12] Trustee Borthwick (probable): This is how this is going to look in future.

[1:06:14] Trustee Borthwick (probable): And this is why we think this change is valuable.

[1:06:17] Trustee Borthwick (probable): I think if we present that case clearly

[1:06:20] Trustee Borthwick (probable): and upfront and then have the whole of the document

[1:06:23] Trustee Borthwick (probable): in its amended form ready for people to review and then you know do their diving into you know i

[1:06:29] Trustee Borthwick (probable): i think that people you know that and there will be questions absolutely but i think i think by and

[1:06:35] Trustee Borthwick (probable): large if we can make this document more uh user friendly for both you and for our community that's

[1:06:40] Trustee Borthwick (probable): just the benefit so i don't have any concerns about that so

[1:06:46] Trustee Graham (probable): so this topic was presented to

[1:06:50] Trustee Graham (probable): the local trust committee as a this is going to be simple this is we should do this because what

[1:06:55] Trustee Graham (probable): you've got is really cumbersome and we all went great go so i didn't pay any attention to this

[1:07:00] Trustee Graham (probable): when the package came in so i thought this was yeah this is going to be so simple so thank you

[1:07:04] Trustee Graham (probable): for uh putting my eyes on it we all thought yeah more more regulations in the general makes way

[1:07:14] Trustee Graham (probable): more sense so let's flesh the general out so that's really comprehensive and then pull out

[1:07:19] Trustee Graham (probable): to tease out the specifics for the various zones that make sense and i i hate overly prescribed

[1:07:26] Trustee Graham (probable): descriptions it doesn't need to be that complicated i don't know why it's that

[1:07:30] Trustee Graham (probable): complicated probably there was a community group that struggled as we struggle with our policy

[1:07:35] Trustee Graham (probable): statement review and they just wordsmith the thing to death that's what we that's truly what happened

[1:07:41] Trustee Graham (probable): but there were community groups that just worked really really hard and

[1:07:47] Trustee Graham (probable): And so thank you.

[1:07:50] Trustee Graham (probable): Keep it simple.

[1:07:50] Trustee Graham (probable): KIS, keep it simple.

[1:07:52] Trustee Graham (probable): That's really important.

[1:07:52] Trustee Graham (probable): Flesh it out to the generals, definitely.

[1:07:54] Trustee Graham (probable): And I would actually present what you suggest

[1:07:58] Trustee Graham (probable): and then point to this was in the old thing over there.

[1:08:03] Trustee Graham (probable): But this is where it should be.

[1:08:05] Trustee Graham (probable): That would be another way of looking at it.

[1:08:08] Trustee Graham (probable): Just a suggestion.

[1:08:09] Trustee Graham (probable): You do what you do.

[1:08:11] Trustee Graham (probable): Say that again.

[1:08:12] Trustee Graham (probable): So when you present this to the public,

[1:08:14] Trustee Graham (probable): my suggestion is we present it as it's been changed

[1:08:18] Trustee Graham (probable): you know so we think collectively it should be and then when you go to the general and you point

[1:08:24] Trustee Graham (probable): to park and you could say this was originally someplace else but it makes more sense here

[1:08:29] that i think just like oh okay because some people i think people are more comfortable looking at

[1:08:35] the new intrude and then yeah oh yeah no that's where it was yeah no that didn't make sense

[1:08:41] as opposed to oh you're going to move it there i don't

[1:08:44] Trustee Graham (probable): know anyway this is just a suggestion

[1:08:46] Trustee Graham (probable): yeah as a layperson okay thank you um

[1:08:51] Planner Chadwick (probable): yeah and i'll i'll just add that um uh you know it sometimes

[1:08:57] Planner Chadwick (probable): you know putting in the time at one point in time increase increases efficiency in the long run and

[1:09:04] Planner Chadwick (probable): this is going to be an incredible improvement not only for um for planners but also for bylaw

[1:09:11] Planner Chadwick (probable): law as well. And I will also point out that we've had other colleagues working on this.

[1:09:20] Planner Chadwick (probable): Two other colleagues have been working on this work. So, you know, speaking again to

[1:09:27] Planner Chadwick (probable): the earlier point, we do find ways to maximize our working efficiency and keep projects on

[1:09:35] Planner Chadwick (probable): timeline so um anything else on the on the i think very exciting um revamp of the uh

[1:09:47] Planner Chadwick (probable): of the zoning regulations it's

[1:09:51] Trustee Graham (probable): like a favorite cookbook you know

[1:09:54] Planner Chadwick (probable): so we're going to get on to something else equally riveting definitions

[1:09:58] Planner Chadwick (probable): definitions um so again you know we are working um to um like honestly it's it's the bylaws in

[1:10:09] Planner Chadwick (probable): this organization this across the board are um are really it's been it's a it there's so many

[1:10:16] Planner Chadwick (probable): differences uh from ocp between ocps and land use bottles and it's it's again it's really

[1:10:23] Planner Chadwick (probable): really challenging for planners that are working across the federation, particularly our planning

[1:10:33] Planner Chadwick (probable): techs that are doing the day-to-day building permit reviews and looking at the whole spread

[1:10:44] Planner Chadwick (probable): of bylaws. And so with housing, we have been working towards identifying some definitions

[1:10:52] Planner Chadwick (probable): that are not only consistent you know to encourage consistency across the organization but also to

[1:10:59] Planner Chadwick (probable): encourage consistency with provincial definitions because that's also a challenge so um we've had

[1:11:06] Planner Chadwick (probable): we had um a colleague work on on um reviewing all the definitions and all the bylaws uh related to

[1:11:12] Planner Chadwick (probable): housing and i'll review the federal and the provincial definitions and um and then they

[1:11:19] Planner Chadwick (probable): They worked with Regional Planning Manager Kojima to sort of come up with a whole list of definitions that can be used, that can be offered to LTCs.

[1:11:33] Planner Chadwick (probable): And so I've gone through, I went through the list and I identified the definitions that would be relevant to the Denman By-law.

[1:11:40] Planner Chadwick (probable): Those are the ones that I've put in attachment to.

[1:11:44] Planner Chadwick (probable): um and you know some are very very uh specific related to some very specific things like the

[1:11:51] Planner Chadwick (probable): definition of bed and breakfast which um you've got different definitions that kind of a couple

[1:11:57] Planner Chadwick (probable): of different um words that are used in the same way and there needed to be some clarity there so

[1:12:03] Planner Chadwick (probable): that provides some clarity um um there's the the addition of definitions also means of certain

[1:12:10] Planner Chadwick (probable): definitions also means the removal of other definitions so that's what you're seeing here

[1:12:15] Planner Chadwick (probable): and I would also add that as we kind of move through the changes to the bylaw we may find

[1:12:22] Planner Chadwick (probable): that there are other definitions that need to be more clear like other things that need to be more

[1:12:27] Planner Chadwick (probable): clearly defined because it's again it all comes back to providing clarity consistency and efficiency

[1:12:34] Planner Chadwick (probable): as we move, as we work on, you know, various things throughout the trust.

[1:12:39] Planner Chadwick (probable): So, any questions about definitions?

[1:12:44] Trustee Graham (probable): Steve?

[1:12:46] Trustee Graham (probable): No questions, and I totally agree.

[1:12:49] They should be

[1:12:49] Trustee Graham (probable): the same definition throughout the trust area,

[1:12:53] and I

[1:12:54] Trustee Graham (probable): don't know if the province and the feds agree,

[1:12:56] Trustee Graham (probable): but I don't really worry about them.

[1:12:57] Trustee Graham (probable): I'd rather have the Federation of Islands in the trust area agreeing on definitions.

[1:13:02] Trustee Graham (probable): So, go for it.

[1:13:06] Trustee Borthwick (probable): Yeah, no, absolutely.

[1:13:08] Trustee Borthwick (probable): I completely agree, and yeah, it would be very useful to sort of clarify these things.

[1:13:14] Trustee Borthwick (probable): Just in terms of as we go through bits and pieces, and this is not, like I'm really appreciating

[1:13:22] Trustee Borthwick (probable): the sort of insights that we're getting so far, but also, you know, I'm just, we've,

[1:13:27] Trustee Borthwick (probable): I think we have read these bits and pieces, so we're aware of sort of what's coming up

[1:13:33] Trustee Borthwick (probable): in terms of uh you know what we're what we're going through i don't know if there's any if

[1:13:39] Trustee Borthwick (probable): there's specific things but yeah as we go through i don't know if we need to go really deep into a

[1:13:45] Trustee Borthwick (probable): huge rationale on each piece because i think we're all barely like we were all pretty tightly

[1:13:51] Trustee Borthwick (probable): involved with or focused on this this project but i don't know i'm open to it got

[1:13:58] Planner Chadwick (probable): it so like

[1:13:58] Planner Chadwick (probable): Like, spend less time describing things, is basically.

[1:14:02] Trustee Borthwick (probable): Yeah, I mean, just to consult, like, I also don't want to, like, I don't want to waste your time either.

[1:14:06] Planner Chadwick (probable): Sure, yeah, no, I appreciate the comment.

[1:14:09] Planner Chadwick (probable): I totally do, because lunch is in 45 minutes, and we all want to get there.

[1:14:14] Planner Chadwick (probable): I mean, I'm just here,

[1:14:15] Trustee Borthwick (probable): whatever it is.

[1:14:16] Trustee Borthwick (probable): And I'm hoping to hear if my other trustees share that feeling.

[1:14:20] Trustee Borthwick (probable): I don't want to run a rush out of what you guys want either, so.

[1:14:23] Trustee Borthwick (probable): I'm good.

[1:14:24] Planner Chadwick (probable): Okay, great.

[1:14:25] Planner Chadwick (probable): Okay, so moving right along then.

[1:14:28] Planner Chadwick (probable): We don't need, but so we had a review of site specific zoning in light of TP changes on the list we looked at it, nothing needs to be changed so we're good they're.

[1:14:39] Planner Chadwick (probable): Consistency with ALR ALC regulations that also was already addressed through the the the previous bylaws to to eight and two to nine so there's really no discussion needed there.

[1:14:54] Trustee Graham (probable): Quick question on that, Marisa. I noticed that our maximum gross floor area of single-family dwelling is 410 meters squared, and the ALR regulations are 500 meters squared. Why are they not the same?

[1:15:05] Trustee Graham (probable): That was a decision of the LPC.

[1:15:07] Trustee Borthwick (probable): Yeah, that was

[1:15:08] Voice 9: the previous LPC.

[1:15:09] Voice 9: No, it was the previous

[1:15:09] Voice 9: LPC. That was very deliberate.

[1:15:12] Voice 9: Okay.

[1:15:13] Trustee Borthwick (probable): There was a lot of discussion over that.

[1:15:15] Voice 13: Thank you.

[1:15:16] Voice 13: thank you um

[1:15:19] Planner Chadwick (probable): making multi-family zoning more flexible so we looked into this and um uh like

[1:15:24] Planner Chadwick (probable): the the the zoning on denman green is um uh it does it does allow for flexibility so there isn't

[1:15:31] Planner Chadwick (probable): really a need to to change anything there um i i understand there's some discussions still going

[1:15:37] Planner Chadwick (probable): on around pepper lane so better not to touch that one uh right now as well so basically we're just

[1:15:43] Planner Chadwick (probable): saying let's remove this um uh this action for the time being yeah i agree okay um okay so this

[1:15:54] Planner Chadwick (probable): this is one that um uh that the ltc had originally taken off the list and um staff is recommending

[1:16:03] Planner Chadwick (probable): having another look at it so this is the idea of um permitting dwelling units in uh institutional

[1:16:09] Planner Chadwick (probable): zone and community zone and and the rationale behind that is that um you know and i've given

[1:16:16] Planner Chadwick (probable): an example um on main island um you know they motivated the whole community to build a house

[1:16:22] Planner Chadwick (probable): for the the principal uh the the on the school property which wasn't zoned for um it wasn't

[1:16:29] Planner Chadwick (probable): zoned for residential but we made the change so that it would support that project um there are

[1:16:35] Planner Chadwick (probable): are examples of, you know, BC Housing has a new program around providing funding for building

[1:16:45] Planner Chadwick (probable): housing when other projects are underway, like fire halls and health centers and all that sort

[1:16:50] Planner Chadwick (probable): of stuff, integrating it into those projects. And what happens is if the zoning isn't there

[1:16:56] Planner Chadwick (probable): for the housing, then you kind of, you potentially lose your opportunity because it takes so long to

[1:17:01] Planner Chadwick (probable): rezone a property to to enable the housing so if you've got the if the zoning already

[1:17:07] Planner Chadwick (probable): uh enables that and again you can put whatever kind of caveats around what that would mean like

[1:17:13] Planner Chadwick (probable): you know um or you can not carry it but um sorry uh you could have housing agreements

[1:17:18] Planner Chadwick (probable): attached to that uh requirements for housing agreements for example that would require that

[1:17:24] Planner Chadwick (probable): you know they are people who provide services what have you um um yeah so so basically this

[1:17:31] Planner Chadwick (probable): This is just asking whether you'd like to add it again.

[1:17:34] Planner Chadwick (probable): And any kind of decisions to be made around any increases or additions to residential use,

[1:17:46] Planner Chadwick (probable): I would want, I'd be encouraging the LTC to consider the suitable land analysis,

[1:17:54] Planner Chadwick (probable): which, like I mentioned before, you know, includes looking at sensitive areas,

[1:18:00] Planner Chadwick (probable): looking at the environment, and can include the Comox perspective, too.

[1:18:05] Planner Chadwick (probable): So, I...

[1:18:10] Trustee Borthwick (probable): Sorry, I didn't understand.

[1:18:11] Planner Chadwick (probable): Yeah, so my question to you is, would you like to add this back for us to continue to have a look at?

[1:18:21] Trustee Graham (probable): So, I know originally, I think I supported not having it in there,

[1:18:27] Trustee Graham (probable): mainly because it was trying to narrow down the scope of the project so that we

[1:18:31] Trustee Graham (probable): could get it done and this one just seemed like so far out there as far as

[1:18:39] Trustee Graham (probable): its potential to actually be accomplished and my other thinking was

[1:18:45] Trustee Graham (probable): well if in some at some time we do have a principle that says well I would love

[1:18:51] Trustee Graham (probable): to work here but I would like to live on a property the community could have that

[1:18:56] Trustee Graham (probable): conversation perhaps with the school district who owns the property and see if that's a possibility

[1:19:01] Trustee Graham (probable): and i thought well we're comparing the opportunity for a landowner who has a house to build us

[1:19:07] Trustee Graham (probable): an accessory dwelling in it which could happen almost immediately with a project that would

[1:19:12] Trustee Graham (probable): require a certain set of circumstances to just happen to align and the one thing that we were

[1:19:19] Trustee Graham (probable): able to do was pre-zone the property so i just thought this is never going to happen

[1:19:23] Trustee Graham (probable): but having said that you brought to my attention the fact that there are these funding opportunities

[1:19:28] Trustee Graham (probable): that pop up every now and then and if you're already zoned you move higher up of the list

[1:19:33] Trustee Graham (probable): and i would hate to be the trustee that i lost the opportunity to build anything on this island

[1:19:39] Trustee Graham (probable): that was affordable because we didn't have the forethought to have every zone so if you can

[1:19:43] Trustee Graham (probable): assure me that putting this on does not add months and months to the overall project at all it's

[1:19:49] Trustee Graham (probable): actually very analysis that would be required then i'm okay to put it back on

[1:19:54] Planner Chadwick (probable): yeah so it would

[1:19:57] Planner Chadwick (probable): actually be a very straightforward thing to do um um and i think you know the suitable land analysis

[1:20:03] Planner Chadwick (probable): will be that it's basically you look at the map and you say do you like here's the areas that are

[1:20:08] Planner Chadwick (probable): suitable here what falls in those areas that are suitable is the school in there oh it is okay

[1:20:13] Planner Chadwick (probable): great you know what i mean let's we i just add that to the zoning uh you know so the zoning

[1:20:18] Planner Chadwick (probable): bylaw so we're already doing the work to update the zoning bylaw it's just adding another permission

[1:20:22] Planner Chadwick (probable): to the zoning bylaw i

[1:20:24] Trustee Graham (probable): appreciate that but i know that there are layers that don't exist yet but

[1:20:28] Trustee Graham (probable): the suitability analysis that need to be added and i know that we're continually adding layers

[1:20:33] Trustee Graham (probable): so at some point you've got to say well this is a usable tool or do you say as a planner we could

[1:20:39] Trustee Graham (probable): use more layers before we could use it and that's my concern with using the suitable analysis yes

[1:20:46] Planner Chadwick (probable): Yeah, right. And I guess also, until you actually see it, it's hard to conceptualize how to use it.

[1:20:52] Planner Chadwick (probable): So I am in the process of working with William to identify the time at which we can share.

[1:20:59] Planner Chadwick (probable): And hopefully that'll come within this month.

[1:21:03] Trustee Graham (probable): All right. So I'm agreeing to put it back on the list.

[1:21:08] Trustee Borthwick (probable): Yeah, I'm happy to have it on the list. Again, like David, I'm keen to make sure that it doesn't hold the project up.

[1:21:14] Trustee Borthwick (probable): does sound like it's fairly straightforward i think there could potentially be a great

[1:21:18] Trustee Borthwick (probable): deal of value in places like uh you know our ambulance station or the hall that could

[1:21:24] Trustee Borthwick (probable): potentially i know there is you know we're looking at a new fire hall potentially in the not too

[1:21:29] Trustee Borthwick (probable): distant future um you know having the potential to to to buy uh things in that i think is very

[1:21:37] Trustee Borthwick (probable): useful and i would absolutely want to see housing contracts housing agreements attached to those

[1:21:41] Trustee Borthwick (probable): properties but um but yeah great okay

[1:21:47] Planner Chadwick (probable): so moving right along limiting uh vacation rental permissions

[1:21:50] Planner Chadwick (probable): to bed and breakfast only so this was there was a um a legal opinion some time ago uh i think the

[1:21:57] Planner Chadwick (probable): the ltc dug into it a little bit and um there was some concern that what was currently in the

[1:22:02] Planner Chadwick (probable): bylaw was not necessarily reflecting the intention uh um to limit um to limit vacation rental to

[1:22:10] Planner Chadwick (probable): to bed and breakfast only.

[1:22:12] Planner Chadwick (probable): So this simply suggests some changes

[1:22:16] Planner Chadwick (probable): that would ensure that that intention is supported.

[1:22:21] Planner Chadwick (probable): And this is a piece that Marlis looked at.

[1:22:24] Planner Chadwick (probable): So if you've got some questions,

[1:22:26] Planner Chadwick (probable): you can direct them to Marlis.

[1:22:30] Trustee Graham (probable): So my only suggestion was that this would be

[1:22:34] Trustee Graham (probable): a suitable topic for a minor project,

[1:22:38] Trustee Graham (probable): because I think it goes a little deeper

[1:22:39] Trustee Graham (probable): than just making a few changes.

[1:22:42] Trustee Graham (probable): I've been told by a by-law compliance enforcement that we have some things in our by-law which are very difficult for them to work with.

[1:22:52] Trustee Graham (probable): I know we have one person who had their guests stay in an accessory building for a certain length of time.

[1:23:02] Trustee Graham (probable): And I remember the conversation was many years ago.

[1:23:07] Trustee Graham (probable): and I think at the time they were just trying

[1:23:09] Trustee Graham (probable): to make it easier for people to have their guests

[1:23:11] Trustee Graham (probable): not sleep on the ground

[1:23:13] Trustee Graham (probable): or something. But there's a number of things

[1:23:15] that are in our bios which makes

[1:23:16] Trustee Graham (probable): it very difficult for

[1:23:17] Trustee Graham (probable): bottom compliance enforcement to limit

[1:23:19] Trustee Graham (probable): vacation rentals to bed and breakfast

[1:23:21] Trustee Graham (probable): which I believe has always been

[1:23:23] Trustee Graham (probable): a community in which we do not

[1:23:25] Trustee Graham (probable): want to have Airbnbs, we do not want

[1:23:27] Trustee Graham (probable): to have empty buildings being rented

[1:23:29] Trustee Graham (probable): every week. It destroys the

[1:23:32] Trustee Graham (probable): neighborhoods that

[1:23:33] Trustee Graham (probable): we have on the side and we see what can happen

[1:23:35] Trustee Graham (probable): on Hornaby. So

[1:23:37] Trustee Graham (probable): So your comment or suggestion, is that something that you would consider a good idea?

[1:23:43] Trustee Graham (probable): Well,

[1:23:43] Voice 9: so I have been working fairly closely with Teresa this last month.

[1:23:49] Voice 9: And I think that it's probably less work to have me working on some components of this project rather than carving it off and doing it.

[1:24:00] Voice 9: Because then you end up kind of, you know, we have to go through this big bylaw and then process the name of the TUP.

[1:24:05] Voice 9: So to do that just for the Spent in Breakfast regulations, I think that having it wrapped in, it might, I don't even know that it would

[1:24:14] Voice 9: take longer than otherwise.

[1:24:17] Voice 9: So I think that at this stage of the project, it's probably more efficient to just have me helping Narissa carving off portions of the project and then integrating them into the big amendment that's going to go forward as this whole project as a whole.

[1:24:33] Voice 9: that what do you

[1:24:35] Voice 9: think narissa i

[1:24:36] Planner Chadwick (probable): completely agree with you marlis i think that that's the

[1:24:40] Planner Chadwick (probable): most efficient way to address it and and it's not going to hold back the momentum of the project at

[1:24:45] Planner Chadwick (probable): all um again like we can rely on other resources as needed um to ensure that we um you know meet

[1:24:52] Planner Chadwick (probable): timelines thank

[1:24:54] Trustee Graham (probable): you for that i appreciate that

[1:24:55] Voice 9: but i think that i i mean i'm open to suggestions

[1:24:59] Voice 9: But I suggested some alternative wording for the definition of so adding a definition for bed and breakfast. So, and then, you know, and we'd be removing the home based guest accommodation language and also just guest accommodation would be removed.

[1:25:17] Voice 9: So we would, there's a suggestion for the bylaw definition here.

[1:25:21] Voice 9: And then I proposed some regulations that we would include in the amendment that I think

[1:25:28] Voice 9: addresses the issues that bylaw enforcement has been facing and also reflects the community

[1:25:34] Voice 9: desire to make the bed and breakfast.

[1:25:39] Trustee Graham (probable): Well, I was just going to add, and I appreciate the fact that you suggested we remove the

[1:25:44] Trustee Graham (probable): second kitchen.

[1:25:45] Trustee Graham (probable): kitchen and at the time that some bed and breakfast operators uh really requested that

[1:25:52] Trustee Graham (probable): was because there was no place to get a meal on that night we really were bereft of any place

[1:25:57] Trustee Graham (probable): the cafe closed at whatever time it closed and if you came here around six o'clock you couldn't get

[1:26:02] Trustee Graham (probable): a meal so the local trust committee of the day said well we can't have people starving uh you

[1:26:07] Trustee Graham (probable): know raiding your personal fridge so we said okay sure why don't you have a little kitchen for those

[1:26:12] Trustee Graham (probable): few mean people so they can make some dinner. Things have changed, we've got lots of opportunities

[1:26:17] Trustee Graham (probable): to get food now on Devon, so I think that seems a reasonable thing to move those, that kitchen,

[1:26:24] because we've got the sweet opportunity.

[1:26:27] Trustee Borthwick (probable): Good, thank you, just wanted to agree with that.

[1:26:32] Trustee Borthwick (probable): Yeah, so yeah, I'm really keen to see these bottles are tightened up and I appreciate the

[1:26:39] Trustee Borthwick (probable): the work, and I'm glad to have Marlis sort of tackle some of this stuff, because that'll be

[1:26:44] Trustee Borthwick (probable): great. The thing, and this is just, this is more broadly for the whole project, but I think we're

[1:26:51] Trustee Borthwick (probable): going to come up against a lot of, and I had intended to find some time to communicate with

[1:26:58] Trustee Borthwick (probable): a couple people I know who do have B&Bs that I think are working well for our community and have

[1:27:03] Trustee Borthwick (probable): a little bit more of a broad sort of understanding of their perspective before we came to this

[1:27:07] Trustee Borthwick (probable): meeting personally i've just been extremely busy um but yeah i'm keen and this is not specifically

[1:27:15] Trustee Borthwick (probable): just for this but but i'm keen across this project for uh to encourage um you know encourage us to

[1:27:22] find ways to talk with people who are already doing things in ways that are good and creative

[1:27:27] and

[1:27:27] Trustee Borthwick (probable): maybe you know are fine um and make sure that we're not inadvertently closing uh closing a a

[1:27:34] Trustee Borthwick (probable): a noose around what what they're what's currently happening that's fine um so and i don't know all

[1:27:41] the bits and pieces but like you know

[1:27:43] Trustee Borthwick (probable): i don't think there's necessarily a huge problem with a

[1:27:46] Trustee Borthwick (probable): with a uh you know a b&b having being in a separate building you know or a separate like

[1:27:51] Trustee Borthwick (probable): little like studio cabin whatever on the other end of the garden necessarily depending on you

[1:27:58] Trustee Borthwick (probable): know the you know other parts around it so it's just in terms of uh you know i really want to see

[1:28:03] Trustee Borthwick (probable): that these these definitions get get tightened up i also want to make sure that i'm you know

[1:28:08] Trustee Borthwick (probable): doing my part to contribute to this process by like contributing uh you know the community

[1:28:12] Trustee Borthwick (probable): perspective of people who are doing the work in ways that are not disruptive and that is good and

[1:28:16] Trustee Borthwick (probable): is really helpful for our community because we do need places for people to stay um you know

[1:28:21] Trustee Borthwick (probable): i did i supported a number of weddings over the course of the summer with the bus

[1:28:25] Trustee Borthwick (probable): and there's lots of you know need for on those occasions for there to be places for people to

[1:28:31] Trustee Borthwick (probable): say um it's useful for us to have some guess combination of just making

[1:28:34] Planner Chadwick (probable): sure we're not

[1:28:35] Trustee Borthwick (probable): inadvertently closing around those people who are doing it in a well in a good manner

[1:28:40] Trustee Borthwick (probable): but by and large i think this is good

[1:28:45] Voice 13: um yeah okay

[1:28:54] Planner Chadwick (probable): oh yeah yeah just um i think you bring up a really good um point simon it um it sort of

[1:29:00] Planner Chadwick (probable): leads me to think a little bit of about a few things and and that is uh specific to sort of

[1:29:06] Planner Chadwick (probable): moving moving bylaws forward efficiently and so if there are if there are particular parts of this

[1:29:13] Planner Chadwick (probable): because we're trying to do a lot of things uh at one time and so if there are things that you feel

[1:29:18] Planner Chadwick (probable): would uh would benefit from having some like focused engagement on please let us know because

[1:29:25] Planner Chadwick (probable): Because we can try and organize that so that we can, you know, ensure that the experiences of the people that are, you know, directly impacted by whatever the change might be are integrated into the process.

[1:29:39] Trustee Borthwick (probable): Yeah, well, this is one of those moments where I really wish we had an ABC who could be a vehicle for that conversation as well.

[1:29:46] Trustee Borthwick (probable): And hold meetings to support, you know, support your work and interface with the community and bring those concerns forward.

[1:29:53] Trustee Borthwick (probable): So hopefully we get some more expressions of interest and we'll have a body that can help with that.

[1:30:00] Trustee Borthwick (probable): process but yeah yeah

[1:30:03] Planner Chadwick (probable): and i mean we can think about um again it's engagement right so that's

[1:30:08] Planner Chadwick (probable): that's that's a piece of it and uh engagement can look however you'd like it to look um you know

[1:30:14] Planner Chadwick (probable): we're doing some interesting work on gabriola right now uh on the ocp and focusing having very

[1:30:20] Planner Chadwick (probable): focused discussions on very specific topics but not necessarily you know they're just very specific

[1:30:26] Planner Chadwick (probable): ones that are very specific to the island um and particular interests so we can do a similar thing

[1:30:31] Planner Chadwick (probable): here right

[1:30:33] Voice 13: so

[1:30:36] Trustee Graham (probable): just referring back to the housing advisory planning commission work

[1:30:39] they were quite concerned that the topic of um that

[1:30:45] Trustee Graham (probable): breakfast vacation rentals would

[1:30:48] Trustee Graham (probable): hijack to a degree the work that we're doing on housing and i tend to agree i would not be

[1:30:54] Trustee Graham (probable): be comfortable carving off an opportunity for vacation rental people to gather and look at

[1:31:00] Trustee Graham (probable): our bylaws and make recommendations. I would rather focus on housing. And at the end of this

[1:31:06] Trustee Graham (probable): project, if we still have time, we probably will, it will be left to the next local trust committee

[1:31:12] Trustee Graham (probable): to engage with vacation people and their economic concerns. Because there's a world of difference

[1:31:20] Trustee Graham (probable): is someone who has the ability to have a home and also another home that they use for occasional

[1:31:25] Trustee Graham (probable): rentals and someone who's living in a tent. So let's stay focused on housing, housing,

[1:31:33] Trustee Graham (probable): affordable housing. We have unfortunately failed the number one requirement for the Housing

[1:31:39] Trustee Graham (probable): Advisory Committee Commission to make all of this extra housing affordable in some way that we just

[1:31:45] Trustee Graham (probable): weren't able to have housing agreements on internet on individual properties i feel bad that

[1:31:50] Trustee Graham (probable): we haven't been able to do that but at least we can focus this work on housing and not get sidetracked

[1:31:55] Trustee Graham (probable): on looking out for people who are trying

[1:31:57] Trustee Borthwick (probable): to make money yeah and and i think my my focus on this was

[1:32:02] Trustee Borthwick (probable): where i'm so like having these conversations now i saw that as part of the light work that i could

[1:32:08] Trustee Borthwick (probable): do as a trustee not i don't i don't yeah i totally agree i don't want to uh perform that conversation

[1:32:13] Trustee Borthwick (probable): over getting housing legislation created.

[1:32:20] Planner Chadwick (probable): Yeah, I just wanted to identify that what's being suggested here

[1:32:23] Planner Chadwick (probable): is really more of a technical change.

[1:32:25] Planner Chadwick (probable): It's just clarifying the intent of the bylaw,

[1:32:31] Planner Chadwick (probable): where we did have some opinion that it might not be that clear,

[1:32:36] Planner Chadwick (probable): and so it's really just, it doesn't need to go beyond that.

[1:32:41] Planner Chadwick (probable): at this point it would you know it shouldn't um it shouldn't be getting into sort of the more

[1:32:47] Planner Chadwick (probable): detailed nuances of of of operating a short-term vacation at rental um so basically i i guess what

[1:32:58] Planner Chadwick (probable): we're looking for is um you know are you okay do you are you okay with us you know we can continue

[1:33:04] Planner Chadwick (probable): to keep this in and then if it becomes problematic we can pull it out that

[1:33:10] Trustee Graham (probable): works for me yeah okay

[1:33:11] Trustee Graham (probable): Okay, great.

[1:33:14] Planner Chadwick (probable): Okay, so now we're moving on to permitting alternative types of dwelling units. So, currently, the land use by-law doesn't really support this on a permanent basis. There's some support for RVs, sort of more as vacation-y, camping kind of thing.

[1:33:36] Planner Chadwick (probable): um it is so this is where i've looked to other bylaws um main island has a bylaw that um permits

[1:33:45] Planner Chadwick (probable): uh rvs as permanent dwellings and um saturn does a similar thing and also includes yurts

[1:33:53] Planner Chadwick (probable): um and so what i've basically done is i've provided you with some bylaw language that's

[1:33:59] Planner Chadwick (probable): straight out of um straight out of main island um spy law but has added alternative dwelling

[1:34:05] Planner Chadwick (probable): units and we've got a definition of alternative dwelling unit so that would include those are

[1:34:13] Planner Chadwick (probable): dwellings that don't adhere to building code is how we've defined it so that would be that would

[1:34:19] Planner Chadwick (probable): be yurts that would be um rvs that would be other things whatever they might be um and and again

[1:34:27] Planner Chadwick (probable): like we we need to sort of pass this stuff through legal but um i think that this one's probably okay

[1:34:32] Planner Chadwick (probable): Okay. So I think if you want to move forward with this kind of amendment, you'll have to decide where you want to be permitting this.

[1:34:44] Planner Chadwick (probable): And so what I've suggested in this amendment is, you know, permitting them where you would otherwise be allowing alternative dwelling units anyways.

[1:34:56] Planner Chadwick (probable): ways. So when you get, and, you know, your permissions may be expanded through this project

[1:35:03] Planner Chadwick (probable): for the time being, if you put this in, it would, you know, it could be, just reflect where they are

[1:35:08] Planner Chadwick (probable): currently allowed. Yeah, questions?

[1:35:18] Trustee Graham (probable): So this is, this really speaks to the organic nature of housing

[1:35:22] Trustee Graham (probable): on Demma. There are many people who live in dwellings which do not comply with the ABC

[1:35:29] Trustee Graham (probable): building code. And we all accept that responsibility. We all know that we should have a building

[1:35:36] that

[1:35:36] Trustee Graham (probable): complies with the BC building code. So that's a given. In fact, our official community

[1:35:40] Trustee Graham (probable): plan states that we encourage, not require, that people live in a BC building code approved

[1:35:47] building. But there are, there are cobb buildings, there are hay bale buildings, there are two

[1:35:55] by four constructed buildings there are people in buses people in trailers there are people in

[1:36:01] yurts there are people in whatever they choose to live in

[1:36:05] Trustee Graham (probable): as long as they're dealing with their

[1:36:07] Trustee Graham (probable): sewage in there and they can always buy water at the store so even water isn't such a concern

[1:36:14] Trustee Graham (probable): this is just how emin has evolved over the years and i think it's really important that we entrench

[1:36:18] Trustee Graham (probable): that in our bios it was my biggest concern when i first came here but our bios did not

[1:36:24] Trustee Graham (probable): address how we actually live on this island and this is our attempt to do that so thank you i

[1:36:30] Trustee Graham (probable): like the main island's take on it and i like the alternative accessory dwelling unit definition

[1:36:39] Trustee Graham (probable): and i would allow them i would allow whatever you feel that you want to live in on this island

[1:36:45] Trustee Graham (probable): as your principal dwelling or as your accessory dwelling unit so maybe just to touch on your way

[1:36:51] We have a water. It does say here the provision of

[1:36:56] Voice 11: domestic water supply.

[1:36:57] Voice 11: My

[1:36:57] Trustee Graham (probable): question is, if you have your water in a cistern, and that's your only source of water, does that comply with the provisions of a domestic water supply?

[1:37:10] Planner Chadwick (probable): It would, unless it's, um, unless it's sort of properly connected and has gone, you know, there's, so the, so I think when we, when we talk about a provision of domestic water supply, we're talking about one that, that conforms with islands, island health, health regulations.

[1:37:29] Planner Chadwick (probable): regulations. So it would need to adhere to those regulations. So yes, it could be a system,

[1:37:36] Planner Chadwick (probable): but there's a system that would have to adhere to their regulations in order to be considered

[1:37:47] Planner Chadwick (probable): acceptable.

[1:37:47] Trustee Graham (probable): So you do know that all of the residences at Coho, and there's 15 now,

[1:37:54] Trustee Graham (probable): now, and perhaps one day 19, they all use cisterns for their 100% of their domestic

[1:38:01] Trustee Graham (probable): water use, and I had spoken to, at the time he was a licensed water engineer, and I asked

[1:38:08] Steve, is this legal, and he said, absolutely, if it's in

[1:38:12] Trustee Graham (probable): your bylaws, it's legal, so let's

[1:38:14] Trustee Graham (probable): make sure that we have that provision in our bylaws, because we've already got a demonstrated

[1:38:21] Trustee Graham (probable): community that's been there for more than 10 years providing their entire domestic water

[1:38:26] Trustee Graham (probable): supply from cisterns yeah

[1:38:29] Planner Chadwick (probable): and i think there's an opportunity when we start to look at um

[1:38:32] Planner Chadwick (probable): at the water provisions in the subdivision regulations to actually acknowledge that kind

[1:38:38] Planner Chadwick (probable): of a um an arrangement does

[1:38:45] Voice 11: that address your water supply well

[1:38:50] Trustee Borthwick (probable): that would be my question is

[1:38:51] Trustee Borthwick (probable): What do you do in instances where there isn't a domestic water supply,

[1:38:57] Trustee Borthwick (probable): like where someone is living out of five-gallon trucks?

[1:39:02] Trustee Graham (probable): Which is what's happening on a number of properties not down the line.

[1:39:06] Planner Chadwick (probable): Well, then that's where it would contravene the land use bylaw,

[1:39:11] Planner Chadwick (probable): and you can choose to enforce or not.

[1:39:16] Trustee Graham (probable): That's fair enough. That works.

[1:39:19] Trustee Graham (probable): Or maybe fundraise to get them a cistern.

[1:39:22] Trustee Borthwick (probable): Yeah, I mean, I think, I mean, we'd love to encourage people to have, you know, like I would encourage someone, and especially if this is something that's, you know, as a landowner who is supplying housing to people, you know, say, look, yeah, it's fine, but you need to get a cistern and, you know, manage water that way.

[1:39:41] Trustee Borthwick (probable): Yeah, I don't want to, yeah.

[1:39:43] Trustee Borthwick (probable): Yeah, so

[1:39:45] Planner Chadwick (probable): I'm hearing that in principle, you're agreeing with this amendment, we can maybe do a little bit more thinking and around the water. And I think that also affects other parts of the bylaw. So I can make sure that, you know, that we, we, I can make it clear sort of what requirements are and what, you know, the what the opportunities are and what the challenges might be with these alternatives, if that's helpful.

[1:40:15] Planner Chadwick (probable): yeah the other things i

[1:40:16] Trustee Borthwick (probable): see in your in your questions in terms of like

[1:40:20] Trustee Borthwick (probable): are there other forms that we want to approve beyond that and i mean i certainly like i think

[1:40:25] Trustee Borthwick (probable): cob houses are fantastic um you know i don't know i don't know where they fall on that sort

[1:40:31] Trustee Borthwick (probable): of spectrum of things but i think there are you know as david was saying there's a wide spectrum

[1:40:36] Trustee Borthwick (probable): of of different housing options that are here i certainly know people who are living in buses

[1:40:43] Trustee Borthwick (probable): And, yeah, I don't want to, I want to make sure that we're capturing a fairly broad,

[1:40:49] Trustee Borthwick (probable): this is the core of this project in a lot of ways, is taking the heat off a lot of those

[1:40:56] Trustee Borthwick (probable): alternative dwellings.

[1:40:58] Trustee Borthwick (probable): And I want to make sure that we're not being too narrow with the scope.

[1:41:04] Planner Chadwick (probable): Yeah, yeah.

[1:41:05] Planner Chadwick (probable): And that's, so if we keep the definition of alternative dwelling units to, you know, dwelling

[1:41:11] Planner Chadwick (probable): That don't adhere to building code, then that sort of covers those all of those.

[1:41:17] Voice 3: So question.

[1:41:19] Voice 3: For flexible.

[1:41:29] Voice 3: Grandfather provision and you know what I was going forward, we just didn't allow that generally to not another building.

[1:41:41] Trustee Graham (probable): We've always required the building code to be adhered to, except the ones you described don't, but we've always, as residents or as owners and builders, you always have to do that. That's not going to go away. So you are, in fact, flaunting that law if you happen to build something that doesn't comply with the BC Building Code.

[1:42:05] Trustee Graham (probable): Okay. So it is a grandfather provision you're talking about?

[1:42:09] Trustee Graham (probable): There's no grandfather. It's nothing changes.

[1:42:12] Trustee Graham (probable): What's currently existed

[1:42:13] Trustee Borthwick (probable): is illegal, right?

[1:42:15] Trustee Borthwick (probable): So those alternative dwellings at the moment are illegal.

[1:42:19] Trustee Borthwick (probable): So it's not a question of grandfathering,

[1:42:23] which is allowing an older permitted use to continue.

[1:42:26] It's

[1:42:26] Trustee Borthwick (probable): a question of allowing for these alternatives to exist.

[1:42:32] Trustee Borthwick (probable): It's the reverse, if anything. Does that make sense?

[1:42:36] Trustee Borthwick (probable): I'm not sure.

[1:42:38] Voice 13: Sorry.

[1:42:40] Voice 3: If there's a

[1:42:41] Voice 3: yurt,

[1:42:45] Voice 3: but this

[1:42:46] Voice 3: would allow that to be

[1:42:48] Voice 3: as legal. Yes.

[1:42:50] Voice 3: Yes. But if somebody

[1:42:52] Voice 3: came in on a piece of property

[1:42:54] Voice 3: and wanted to put a new yurt in,

[1:42:56] Voice 3: is that legal? That would be, that's the

[1:42:58] Trustee Graham (probable): intention.

[1:43:00] Trustee Graham (probable): Both of them do not comply with the

[1:43:02] Trustee Graham (probable): BC Building Act.

[1:43:03] Trustee Graham (probable): Yeah.

[1:43:03] Trustee Graham (probable): yeah that that's we the way we look at it that's not our problem that's the bc building

[1:43:09] Trustee Graham (probable): customer basically that's kind of an island mindset many of us moved here because well

[1:43:19] Trustee Graham (probable): we didn't want to live in it this

[1:43:21] Voice 3: is kind of a long-winded conversation but

[1:43:23] Voice 3: on the other hand our formal housing partners which we're all about back here yeah we're

[1:43:29] Voice 3: required

[1:43:29] Trustee Graham (probable): you need to have code four yes you are so because you're funded by government money yeah

[1:43:35] Trustee Graham (probable): exactly so that makes it less affordable i agree um it's just an interesting coho on the alternate

[1:43:44] Trustee Graham (probable): is a portable housing project and they don't have any requirement to have their um their co-ops or

[1:43:53] Trustee Graham (probable): their co-op members build a bc building or building because they are self-funded no government money

[1:44:00] was used to make coal.

[1:44:03] Voice 3: So the other thing we're saying in doing this is that

[1:44:09] Voice 3: affordability is a higher priority than climate change. I wouldn't

[1:44:15] like climate change that at all. A person that has the least impact on the climate lives in a

[1:44:23] 12-foot trailer. Their footprint

[1:44:26] Trustee Graham (probable): is minimal. Their water use is minimal.

[1:44:29] Trustee Graham (probable): there so you know I see where you're coming from but I disagree with that well

[1:44:34] Voice 3: in your specific

[1:44:35] Voice 3: example I would agree with you but in in a general sense and everybody took that argument we just

[1:44:41] Voice 3: have a whole bunch of poorly insulated you know not gas on the island but gas generally

[1:44:50] Voice 3: being generated so it's a it's a realization but perhaps not one for this

[1:44:59] Voice 13: yeah thank you yep

[1:45:07] Voice 11: so we can move to you you had questions the ltc so

[1:45:13] Voice 11: i feel like

[1:45:16] Planner Chadwick (probable): i've gotten what i need i it feels like you you're supportive of the intent um i'm

[1:45:21] Planner Chadwick (probable): um the expansion uh right now is identified uh you know a number of different so this is

[1:45:28] Planner Chadwick (probable): is pretty much all all the places where um uh where a dwelling is allowed um because it seems

[1:45:37] Planner Chadwick (probable): that you're supportive of them being being um permitted as um as principal dwellings so that

[1:45:45] Planner Chadwick (probable): that would just be extending the permission for the alternative in to all of those areas

[1:45:51] Planner Chadwick (probable): that are identified in the in the proposed okay

[1:45:57] Trustee Graham (probable): yes all those questions yeah okay cool

[1:46:02] Planner Chadwick (probable): okay so moving right along so expanding of secondary suite permissions so um they're

[1:46:09] Planner Chadwick (probable): currently only permitted secondary suites are currently only permitted in r2a agricultural

[1:46:14] Planner Chadwick (probable): agricultural, forest, and resource zones, which I think are the larger properties, and

[1:46:23] Planner Chadwick (probable): they're contained, they're required to be contained within the walls of permitted dwelling.

[1:46:29] Planner Chadwick (probable): So this expansion, I'm, you know, this is a decision for you to make. There's two actually,

[1:46:37] Planner Chadwick (probable): there's two things here. One is about the actual just expansion of secondary suite permissions,

[1:46:43] Planner Chadwick (probable): how far you want to expand it and when like if you want to expand it and i've suggested

[1:46:49] Planner Chadwick (probable): you know a first step could be to just expand that permission to um where there are existing

[1:46:56] Planner Chadwick (probable): water systems because that's where um you know there's the opportunity to regulate water use

[1:47:05] Planner Chadwick (probable): um and the other thing that i've put in here is this idea of allowing a secondary suite or

[1:47:13] Planner Chadwick (probable): or an accessory dwelling unit.

[1:47:15] Planner Chadwick (probable): Now, Sonia Zupnack has been doing some work for Hornby

[1:47:22] Planner Chadwick (probable): and has had some recent conversation with Island Health

[1:47:26] Planner Chadwick (probable): just to clarify their water,

[1:47:32] Planner Chadwick (probable): their domestic water requirements basically.

[1:47:36] Planner Chadwick (probable): And what their regulations require

[1:47:40] Planner Chadwick (probable): is that if a if an additional unit is outside of the existing principal unit

[1:47:50] Planner Chadwick (probable): then that is considered then that requires a community water system which

[1:47:56] Planner Chadwick (probable): comes with it a whole bunch of additional kind of requirements and

[1:48:01] Planner Chadwick (probable): and annual reporting and so forth.

[1:48:08] Planner Chadwick (probable): So there is a substantial additional cost

[1:48:12] Planner Chadwick (probable): and work related to supporting an addition.

[1:48:17] Planner Chadwick (probable): And this is something to consider

[1:48:18] Planner Chadwick (probable): for other things that we'll be discussing

[1:48:21] Planner Chadwick (probable): as this project moves on.

[1:48:25] Planner Chadwick (probable): But there is additional cost

[1:48:27] Planner Chadwick (probable): and additional requirements

[1:48:29] Planner Chadwick (probable): and annual reporting, like I said,

[1:48:30] Planner Chadwick (probable): if you were going to have multiple units on a property using the same well so that's something

[1:48:36] Planner Chadwick (probable): just to consider um it doesn't it doesn't sort of like mean you can't zone for it it just means

[1:48:45] Planner Chadwick (probable): it's just something to keep in mind and it's something that um Sonia and I are talking about

[1:48:49] Planner Chadwick (probable): providing some um some information on so that property owners understand this point

[1:48:57] Planner Chadwick (probable): So I just bring that up just in the context of this discussion, although it's not really a decision point.

[1:49:03] Planner Chadwick (probable): What I'm looking for from you is how far do you want to be thinking of expanding the secondary suite provision within this phase of the project?

[1:49:18] Planner Chadwick (probable): like I said like I'm suggesting I think the sort of easiest thing to do at this point without any

[1:49:26] Planner Chadwick (probable): looking at any suitable land and else or whatever would be to expand it within the areas that have

[1:49:34] Planner Chadwick (probable): water districts and and you know this is a conversation I can also have with water district

[1:49:37] Planner Chadwick (probable): to see if it sort of makes sense for them yeah

[1:49:47] Trustee Graham (probable): thank you Marissa I really like the idea of

[1:49:51] Trustee Graham (probable): you engaging with the water districts and seeing if they have the capacity to support any suites

[1:49:58] Trustee Graham (probable): in in those in those areas that that's a great one and i really like your idea of permitting

[1:50:04] Trustee Graham (probable): a secondary dwelling unit accessory dwelling unit in but i think i think we probably already do

[1:50:14] Trustee Graham (probable): do allow accessory dwelling units in R2A, F and RE.

[1:50:18] Trustee Graham (probable): So I think that's already allowed, but I could be wrong.

[1:50:22] Trustee Graham (probable): Yes,

[1:50:23] Planner Chadwick (probable): that's where they've been allowed with TEP, right?

[1:50:27] Planner Chadwick (probable): And so that's gonna be allowed outright.

[1:50:30] Planner Chadwick (probable): And there's this question of whether you allow,

[1:50:35] Planner Chadwick (probable): so there are places where you allow secondary suites,

[1:50:38] Planner Chadwick (probable): but not necessarily accessory dwelling units.

[1:50:41] Planner Chadwick (probable): So you could just expand it

[1:50:42] Planner Chadwick (probable): so that you're allowing a secondary unit dwelling unit which is a separate unit or like if you want

[1:50:48] Planner Chadwick (probable): to limit it to one additional unit um you can have your secondary suite or your adu if you're

[1:50:55] Planner Chadwick (probable): limiting it and again i think this project will also be discussing multiple units at some point

[1:51:01] Planner Chadwick (probable): time but um this first step in the process you could consider that option um i could continue

[1:51:11] Trustee Graham (probable): Thank you. So my goal here, when we do finally have this community conversation and we present all these great ideas, is that we push the envelope and we let the community push back, as opposed to being tentative and having the community say, well, you should go farther.

[1:51:29] Trustee Graham (probable): Further, I think it's more useful for us to say, look, let's expand where we do allow

[1:51:36] Trustee Graham (probable): suites, I'm sorry, let's expand for where we do allow secondary, sorry, accessory dwelling

[1:51:44] Trustee Graham (probable): units to also allow suites so that a principal dwelling on R through A, F, and R, E could

[1:51:50] Trustee Graham (probable): have a suite in the principal dwelling and an accessory dwelling unit.

[1:51:55] Trustee Graham (probable): Let's try that.

[1:51:56] Trustee Graham (probable): at and and let's i like your idea of once you've had the conversation with the water um providers

[1:52:03] Trustee Graham (probable): in those three areas that we have on them that are served by our water system if they have the

[1:52:08] Trustee Graham (probable): capacity let's ex let's expand the suites to those because those those will be r1 i believe and that

[1:52:15] Trustee Graham (probable): that's going to be interesting there are some r1 uh neighborhoods which there's just no way they're

[1:52:21] Trustee Graham (probable): going to want to have more people accessing the aquifer but they might be interested in allowing

[1:52:27] Trustee Graham (probable): a suite or a small accessory dwelling in it if it was served by a cistern only and i think you've

[1:52:36] Trustee Graham (probable): actually included that in your in this report so we'll get to that later but that's my that's my

[1:52:42] Trustee Graham (probable): to be doing anyway except

[1:52:47] Voice 11: you have anything no no david's david's got it all i just i i think it's

[1:52:52] Voice 11: interesting because on main island um it was exact obviously is it is that um secondary suites were

[1:53:00] Voice 11: permitted everywhere but where the watch systems are interesting yeah so the the all the all the

[1:53:07] Voice 11: improvement districts wanted to opt out so where were they they were at

[1:53:12] Trustee Graham (probable): maximum capacity and they

[1:53:14] Trustee Graham (probable): were worried well they were worried they were worried fair enough it's uh and ours might you

[1:53:18] Trustee Graham (probable): know too i i really don't know the grand lake one seems to be big enough but i have no idea

[1:53:24] Trustee Graham (probable): i'm not attached to it

[1:53:28] Voice 13: i just want to point out there's a fourth one that's not on here oh the fourth one well i don't

[1:53:32] Voice 13: know it's not it's not a problem the nelson water system well the little one yeah yeah

[1:53:42] Planner Chadwick (probable): so there's

[1:53:43] Voice 11: a nelson water system you might want to look oh

[1:53:46] Planner Chadwick (probable): oh it's not on there okay well yeah

[1:53:48] Planner Chadwick (probable): i just had this from oh okay thank you

[1:53:51] Voice 13: thank you very

[1:53:58] Voice 11: much that's why we're

[1:54:07] Voice 11: okay

[1:54:08] Planner Chadwick (probable): yeah and um i mean yes it is interesting and that is a conversation we're going to have on

[1:54:13] Planner Chadwick (probable): on maine as well as is uh um expanding that into the water systems because actually

[1:54:18] Planner Chadwick (probable): i mean it really makes the most sense because that's where you have at least some ability to

[1:54:25] Planner Chadwick (probable): regulate water use uh and support those through a larger system but but um um the water all comes

[1:54:33] Planner Chadwick (probable): from the same place um you know whether if it's separate wells there's it's still it's still

[1:54:38] Planner Chadwick (probable): tapping into the same um aquifer which are small they're just they're actually as as william

[1:54:45] Planner Chadwick (probable): identifies them to be fractures so they're more like like just um holes little holes in the ground

[1:54:52] Planner Chadwick (probable): where the water accumulates and so um um you know being able to have a a essential source

[1:55:00] Planner Chadwick (probable): kind of manage that is um makes more you know in the future rather than like many many individual

[1:55:08] Planner Chadwick (probable): wells can have um a much more favorable um um future opportunities in terms of um conservation

[1:55:17] Planner Chadwick (probable): etc but um but yeah okay so i hear that you're you're supportive of of what's been suggested

[1:55:24] Planner Chadwick (probable): and i'm also hearing that you like this idea of well and this is it like the conversation i think

[1:55:31] Planner Chadwick (probable): will go towards this expansion of suite and additional unit and that may be in certain areas

[1:55:38] Planner Chadwick (probable): but this is suggesting that that we say you can have a suite or so where you can currently have

[1:55:44] Planner Chadwick (probable): a suite you could have the suite or you could have a additional dwelling unit and

[1:55:49] Trustee Graham (probable): what i'm saying is

[1:55:50] Trustee Graham (probable): the current uh bylaw allows uh secondary dwelling units of r2a f and re they don't know if we also

[1:55:58] Trustee Graham (probable): also include suites in those zones but because they are all large properties I mean our minimum

[1:56:03] Trustee Graham (probable): R2 on Devon is 10 acres and some are only eight but still that's an awful lot of land and let's

[1:56:12] Trustee Graham (probable): let's be clear here when I when I take the water out of my well and then I do the dishes and I put

[1:56:20] Trustee Graham (probable): it down the sink it goes into my septic field which goes back into my habitat so I'm not I'm

[1:56:26] not it's not running down the street it's it stays in the aquifer and it just takes some time

[1:56:33] Trustee Graham (probable): before you know it's back in my well so anyway um that's beside the point

[1:56:41] can i

[1:56:42] Voice 3: just have one little thing that you guys want to look into um i know one uh

[1:56:49] Voice 3: on them and it ran into a problem when he wanted to sell it yeah I know that

[1:56:56] Voice 3: story yeah yeah so

[1:56:58] Voice 3: then um you know the BC housing uh license builder and warranty requirements

[1:57:05] Voice 3: were flagged because of the transfer that

[1:57:09] Trustee Graham (probable): cost him a lot of grief you could sell the land but

[1:57:12] Trustee Graham (probable): you couldn't sell it as a dwelling in land and that's just you know you win on one end you lose

[1:57:18] Trustee Graham (probable): on the other okay all

[1:57:24] Planner Chadwick (probable): right on to the next one

[1:57:26] Planner Chadwick (probable): this is the system requirements for new builds

[1:57:29] Planner Chadwick (probable): and so um i did i you know in the denman um bylaw there is a requirement for cisterns if um

[1:57:38] Planner Chadwick (probable): if an uh if a reduced um if if a reduced proof of water is um is supported then there's a required

[1:57:48] Planner Chadwick (probable): requirement for cistern so you do have a cistern requirement with respect to subdivision

[1:57:55] Planner Chadwick (probable): but not with respect to the building of individual units and so this was explored on

[1:58:03] Planner Chadwick (probable): north pender recently uh last year i guess that they adopted a new land use bylaw and they

[1:58:09] Planner Chadwick (probable): included cistern requirements for all new builds and so basically what i've provided you with is

[1:58:16] Planner Chadwick (probable): is North Pender's regulation but instead of building permits being the trigger it would

[1:58:28] Planner Chadwick (probable): be siting and use permits so it would be that siting and use permits would not be issued

[1:58:33] Planner Chadwick (probable): in the case of North Pender it would be it's that building permits would not be issued

[1:58:40] Planner Chadwick (probable): for new buildings to be used as dwellings unless a cistern or a combination of cisterns

[1:58:46] Planner Chadwick (probable): is located on the lot for the storage of fresh water having the total capacity of 18 000 liters

[1:58:52] Planner Chadwick (probable): so this that it that was um that number was explored by staff um having two conversations

[1:58:59] Planner Chadwick (probable): with um with architects and builders and um you know an exploration of what kind of systems are

[1:59:06] Planner Chadwick (probable): are are what sizes there there are and also talking with um william so you know there's a few

[1:59:14] Planner Chadwick (probable): I think that's

[1:59:16] Planner Chadwick (probable): there's a few things to think about with respect

[1:59:18] Planner Chadwick (probable): to this

[1:59:19] Planner Chadwick (probable): water is critical, it's important

[1:59:22] Planner Chadwick (probable): and we need to

[1:59:24] Planner Chadwick (probable): be able to supplement I think as much

[1:59:26] Planner Chadwick (probable): as possible with rainwater

[1:59:29] Planner Chadwick (probable): you know the size

[1:59:31] Planner Chadwick (probable): mains bylaws

[1:59:33] Planner Chadwick (probable): quite a lot smaller

[1:59:35] Planner Chadwick (probable): the requirement for

[1:59:37] Planner Chadwick (probable): cisterns for, they require them for

[1:59:38] Planner Chadwick (probable): secondary suites

[1:59:42] Planner Chadwick (probable): so

[1:59:42] Planner Chadwick (probable): So, you know, there's that consideration if you want to go that route, only these additional dwellings, but I mean, staff would encourage the consideration for all buildings and it's the size that you may want to have.

[2:00:00] Planner Chadwick (probable): some additional thinking around please so

[2:00:07] Trustee Graham (probable): just a question narissa the the tenure uh

[2:00:12] Trustee Graham (probable): requirement for new bills to have at least 18 000 liters that they would also require a groundwater

[2:00:20] Trustee Graham (probable): source yes so if they didn't have a groundwater source they wouldn't get a setting instrument

[2:00:26] Trustee Graham (probable): permits um

[2:00:28] Planner Chadwick (probable): oh well no currently uh so the siting and use permits no no so it's through subdivision

[2:00:36] Planner Chadwick (probable): that the the um the groundwater potential is is is evaluated right so you got your lot already

[2:00:44] Planner Chadwick (probable): you can get your building permit or your exciting use permit um under the assumption that there's

[2:00:49] Planner Chadwick (probable): enough water because the fact that it was subdivided to allow for that lot to exist

[2:00:54] Planner Chadwick (probable): assumes that the work was already done and that um that lot with a home can exist

[2:01:02] Planner Chadwick (probable): um so no you wouldn't be required uh that wouldn't be a requirement to prove your groundwater

[2:01:11] Planner Chadwick (probable): um but uh but there's this you know there's this consideration of whether you want to

[2:01:16] Planner Chadwick (probable): you want to require cisterns i

[2:01:20] Trustee Graham (probable): understand so are we going to be able to address the possibility

[2:01:23] Trustee Graham (probable): of having an accessory dwelling unit

[2:01:26] Trustee Graham (probable): that is served exclusively by a cistern?

[2:01:34] Planner Chadwick (probable): Yeah, well, so again, that's, you know,

[2:01:36] Planner Chadwick (probable): it's challenging with the siting and use permit situation

[2:01:40] Planner Chadwick (probable): as opposed to building permit.

[2:01:42] Planner Chadwick (probable): With building permit, it's really clear.

[2:01:43] Planner Chadwick (probable): It's like to get your building permit,

[2:01:45] Planner Chadwick (probable): you need to be signed off by Island Health.

[2:01:49] Planner Chadwick (probable): And that requires that you have your domestic system,

[2:01:52] Planner Chadwick (probable): which is essentially a regular, you know, falls under very specific rules and regulations.

[2:02:00] Planner Chadwick (probable): In this case, if you don't have, if you're not adhering to island health regulations,

[2:02:11] Planner Chadwick (probable): you're not, it's not, it's not actually a legal system.

[2:02:14] Planner Chadwick (probable): So, again, I mean, you can promote our bylaws, your bylaws can allow a dwelling to exist, how that dwelling exists and how it's serviced with sewer and water falls into another jurisdiction's interests.

[2:02:37] Trustee Graham (probable): I'm sorry, just that's contrary to what we've been told using the coho development, which

[2:02:44] Trustee Graham (probable): so, you know, I'm concerned we don't have a black and white answer to this question.

[2:02:51] We've been told by,

[2:02:52] Trustee Graham (probable): he was a professional water engineer when he told us this, he's

[2:02:57] Trustee Graham (probable): retired so we can't use him as a source anymore.

[2:02:59] Trustee Graham (probable): But when he designed the system for the 15 dwellings that are up there, he designed a system that allowed them to derive their domestic water exclusively from cisterns.

[2:03:12] Trustee Graham (probable): And I asked him point blank, I said, is this legal?

[2:03:15] Trustee Graham (probable): And he said, absolutely.

[2:03:16] Trustee Graham (probable): As long as it complies with your local bylaws, it is legal.

[2:03:21] Trustee Graham (probable): Now, perhaps we need to ask another professional water expert.

[2:03:27] Trustee Graham (probable): maybe steve was not correct i don't know well

[2:03:32] Planner Chadwick (probable): so um what i'm thinking is i think we i think uh

[2:03:37] Planner Chadwick (probable): delving into that a little bit more would actually be very useful because i think there's a lot of

[2:03:40] Planner Chadwick (probable): this there's a lot of things related to housing and water

[2:03:44] Planner Chadwick (probable): and so um you could request that staff um kind of provide a little bit more um

[2:03:49] Planner Chadwick (probable): um research on on on on water um on water um cistern or i guess water use regulations

[2:04:03] Planner Chadwick (probable): domestic let's say it would be actually domestic water requirements

[2:04:10] Voice 13: yeah i

[2:04:11] Voice 9: do have a little bit to add so the coho example they're not considered a community water

[2:04:15] Voice 9: system. There are individual units hooked up to their own water system and so that's completely

[2:04:24] Voice 9: allowed. So you can have an alternative dwelling unit that derives its entire domestic water from

[2:04:33] Trustee Graham (probable): the city. Beautiful.

[2:04:36] Planner Chadwick (probable): Marlis, in the case of Coho, they actually have proper potable water systems

[2:04:43] Planner Chadwick (probable): connected to the to the cisterns is that is that there is that yeah

[2:04:48] Voice 9: so like it's still called all

[2:04:49] Voice 9: this would still fall under the drinking water protection and under that you there are there

[2:04:54] Voice 9: you can have your water solely from a cistern it gets complicated when it's a multi-family

[2:04:58] Voice 9: well that's when your multi-family development that's when it becomes a community water system

[2:05:05] Voice 9: and it's much more complex i don't really know the ins and outs of it but um that's but with

[2:05:13] Voice 9: it's just an individual home and i believe with it with a secondary suite it's not considered

[2:05:18] Voice 9: a community water system um it still needs to be potable water and there's certain standards

[2:05:24] Voice 9: that they need to follow to ensure that it would be under islands health's jurisdiction and it's

[2:05:30] Voice 9: the direction of our protection yeah

[2:05:32] Planner Chadwick (probable): so i think yeah i think the key here is the the potable it

[2:05:37] Planner Chadwick (probable): It has to be potable, which means that it falls under the standards.

[2:05:41] Planner Chadwick (probable): So this is where, you know, just having a few jerry cans full of water and, you know,

[2:05:48] Planner Chadwick (probable): pouring it into your kettle to drink kind of thing isn't, that's not adhering to the standards.

[2:05:57] Planner Chadwick (probable): Or even a cistern, if you've got a cistern that's capturing rainwater and you're just taking the water out of the cistern,

[2:06:05] Planner Chadwick (probable): you know boiling it and making your dinner whatever that's not adhering to the the potable

[2:06:10] Planner Chadwick (probable): standards and so this is the thing and my understanding was and thanks marlis for

[2:06:14] Planner Chadwick (probable): clarifying that is that it in co-ops example they are actual there are actual potable systems so

[2:06:23] Planner Chadwick (probable): yes they are using the cisterns they're capturing the water and it's going into their homes but

[2:06:29] Planner Chadwick (probable): it's going through a system that is um is doing the filtering and the cleansing and all the things

[2:06:35] Planner Chadwick (probable): that are kind of required by islands health standards and so I would say that

[2:06:47] Planner Chadwick (probable): so with respect to what I'm proposing here this is not about potable this is

[2:06:51] Planner Chadwick (probable): more about this is more about

[2:06:53] Planner Chadwick (probable): just capturing the water to use for your

[2:06:56] Planner Chadwick (probable): garden like it's it to offset the use of the of the potable water the water that

[2:07:01] Planner Chadwick (probable): might be coming out of the ground i

[2:07:02] Trustee Graham (probable): like it it's a good idea yeah i would increase it to five thousand

[2:07:08] Trustee Graham (probable): gallons um whatever that meter is i think most

[2:07:13] Trustee Graham (probable): of the systems that people are purchasing here

[2:07:16] Trustee Graham (probable): mine are all

[2:07:16] Trustee Graham (probable): 2500 or 2800 so five thousand dollars it's basically two systems okay

[2:07:21] Planner Chadwick (probable): so i'm just gonna

[2:07:22] Planner Chadwick (probable): do my little math here that

[2:07:24] Trustee Graham (probable): is eighteen thousand yeah

[2:07:26] Planner Chadwick (probable): let's see three

[2:07:28] Trustee Graham (probable): that's five thousand five

[2:07:30] Planner Chadwick (probable): 5,000 yeah yeah so I think that's what we were thinking like I said we did consult some like

[2:07:35] Planner Chadwick (probable): island-based um architects and builders um and and honestly like it is really very useful for

[2:07:43] Planner Chadwick (probable): us as staff to hear about what people are using so um very helpful to know that so

[2:07:51] Trustee Graham (probable): so that

[2:07:51] Trustee Graham (probable): information is available I mean there are people that run their entire households a couple they

[2:07:56] Trustee Graham (probable): they collect 20,000 gallons.

[2:07:58] Voice 5: That

[2:07:58] Trustee Graham (probable): gives them a yearly worth of water for their use.

[2:08:01] Trustee Graham (probable): I collect 10,000 gallons.

[2:08:03] Trustee Graham (probable): It's not good enough for me.

[2:08:05] Trustee Graham (probable): But 5,000 would be a nice buffer.

[2:08:08] Trustee Graham (probable): If you're somewhere low-gloose dry, then you've got 5,000 gallons stored.

[2:08:12] Trustee Graham (probable): So that's really useful.

[2:08:15] Planner Chadwick (probable): Yeah, well, I'm happy to hear that we kind of came close

[2:08:19] Planner Chadwick (probable): to what you would estimate would be useful.

[2:08:23] Planner Chadwick (probable): Because we did go back and forth on this number quite a bit.

[2:08:25] Planner Chadwick (probable): and um and so we are very close we could bump it to to 19 that would be 5 000 gallons

[2:08:34] Trustee Graham (probable): and go 20 000 meters i mean so 19 is about 19 whatever i would

[2:08:40] Trustee Borthwick (probable): be comfortable in imperial

[2:08:41] Trustee Borthwick (probable): gallons it's worth it to think about what sizes of cisterns are sold yeah because

[2:08:46] Voice 13: of course it

[2:08:46] Trustee Borthwick (probable): has to be 20 and you know they only sell eight and a half thousand yeah we want to make it

[2:08:53] Trustee Borthwick (probable): so yeah should be a useful increment of cisterns you can easily do 5 000 gallons

[2:09:00] Trustee Graham (probable): okay

[2:09:01] Planner Chadwick (probable): okay okay i'll i can make it 5 000 gallons and just put the metric calculation for that

[2:09:09] Planner Chadwick (probable): i think

[2:09:09] Trustee Graham (probable): it's always helpful to have both yeah

[2:09:11] Planner Chadwick (probable): it is a lot of

[2:09:12] Trustee Graham (probable): us are ancient

[2:09:13] Trustee Graham (probable): yeah in

[2:09:15] Planner Chadwick (probable): the bylaw totally in the bylaw it will always have both so that was just me

[2:09:20] Planner Chadwick (probable): being lazy i guess in this case so

[2:09:22] Voice 11: your last topic is floor area maximum floor

[2:09:29] Planner Chadwick (probable): area maximum

[2:09:30] Planner Chadwick (probable): yeah so this is one that uh you know it's all listed and i think it requires a little bit of

[2:09:35] Planner Chadwick (probable): thinking um um i and and i've given you two examples of how it's been used in the trust area

[2:09:44] Planner Chadwick (probable): So North Pander, again, recently with their, last year with their land use bylaw review, actually it might have been previous to that, but anyway, it was part of recent work.

[2:09:56] Planner Chadwick (probable): They did identify some floor area maximums for different sizes of lots.

[2:10:03] Planner Chadwick (probable): And then Maine, they have their suitable or sort of their flexible housing, which looks at combined floor area of all dwellings.

[2:10:12] Planner Chadwick (probable): So they do allow additional smaller dwellings, but all within a combined floor area.

[2:10:17] Planner Chadwick (probable): So I think when this was identified as an action, I think what was being thought about was primarily the floor area maximum for, you know, in the context of primary dwellings.

[2:10:39] Planner Chadwick (probable): But you can totally, like, you know, what North Pender's done is it's the consideration of all the buildings on the property.

[2:10:46] Planner Chadwick (probable): And that could be, you know, you can decide to go in that way.

[2:10:54] Planner Chadwick (probable): And then as we move into the flexible housing, if we start looking at a flexible housing type approach, that can be an addition to whatever you might establish at a higher level for all buildings generally.

[2:11:21] Voice 13: Yeah, jump in there.

[2:11:22] Voice 13: um

[2:11:23] Trustee Graham (probable): so restricting total building i like the way we do it on devon with lot coverage

[2:11:31] and we've got some really uh

[2:11:34] Trustee Graham (probable): large percentages that you can cover with buildings i'm thinking

[2:11:38] Trustee Graham (probable): there might be some room to to reduce those lot coverage percentages which would increase the

[2:11:43] Trustee Graham (probable): amount of property on your land that doesn't have an impervious surface on it which is would be a

[2:11:48] Trustee Graham (probable): good thing i think from a natural perspective um perspective but i love maine islands what do they

[2:11:55] Trustee Graham (probable): call it the maximum combined floor area that just makes so much sense and i know that the housing

[2:12:03] Trustee Graham (probable): advisory planning commission loved the idea too and it really harmonized harmonized with a lot

[2:12:08] Trustee Graham (probable): of people that came in and they talked about it it just makes so much more sense for a landlord

[2:12:12] Trustee Graham (probable): that had the choice of whether they want you know a big building or a small building and a little

[2:12:18] Trustee Graham (probable): building beside it or maybe three or four little buildings it's just it just seems more organic and

[2:12:24] i would love to have

[2:12:28] Trustee Graham (probable): my community look at this not in an isolated area but throughout

[2:12:32] Trustee Graham (probable): our island that'd be my that'd be my take on it anyway yeah

[2:12:40] Trustee Borthwick (probable): i feel similarly i was curious about

[2:12:43] Trustee Borthwick (probable): So the main table only goes up to five hectares.

[2:12:50] I'm

[2:12:50] Trustee Borthwick (probable): just curious as to what happens above that.

[2:12:58] Trustee Borthwick (probable): This last week?

[2:12:59] Trustee Borthwick (probable): Yeah.

[2:13:01] Planner Chadwick (probable): Yeah, so on main, they chose to only, in this first phase, and this is a pilot, they also considered this a pilot phase.

[2:13:11] Planner Chadwick (probable): So they chose to only focus on smaller lots because the rationale being they're trying to support more affordable housing and more units on smaller units on smaller lots would contribute more effectively to that than on the larger lots.

[2:13:27] Planner Chadwick (probable): However, they do have it in their housing action plan to expand.

[2:13:32] Planner Chadwick (probable): So we could be seeing that expand to larger lots in the next phase of their project.

[2:13:39] Planner Chadwick (probable): project. So there aren't numbers for large or not lots at this time.

[2:13:46] Trustee Borthwick (probable): Yeah, I mean, I think, yeah, I like the total combined flora. I'm, I think, in line with

[2:13:54] Trustee Borthwick (probable): Christy Graham in terms of law coverage being a sort of guiding factor on that. I know that's

[2:14:02] Trustee Borthwick (probable): something I've heard expressed a number of times by people in community. And yeah, I would want to

[2:14:09] Trustee Borthwick (probable): to make sure that we're not only focusing on smaller lots and just allowing massive things

[2:14:14] Trustee Borthwick (probable): on big lots um yeah so

[2:14:19] Planner Chadwick (probable): do you want to um would you like staff to come back with some suggestions

[2:14:24] Planner Chadwick (probable): related to lot coverage i

[2:14:28] Voice 13: would yeah okay because

[2:14:34] Trustee Graham (probable): we have to address the fact that we're increasing

[2:14:37] Trustee Graham (probable): the human impact on the island and we're in a trust area which means that the protection of

[2:14:42] Trustee Graham (probable): the natural environment is our priority so if we don't have some way of offsetting this increased

[2:14:47] Trustee Graham (probable): impact then we're failing as a trust area so my focus that the reduction in log coverage is

[2:14:57] Trustee Graham (probable): a way to at least and and you're right suggestion of increasing the cisterns and and encouraging

[2:15:03] Trustee Graham (probable): people to to build more um environmentally will assuage i think is the word uh that negative

[2:15:11] Trustee Graham (probable): of confidence we get from the community yeah okay

[2:15:16] Planner Chadwick (probable): yeah so that's the next step related to this and

[2:15:19] Planner Chadwick (probable): then i'm also hearing that you like the flexible housing so we could continue the

[2:15:24] Voice 4: flexible housing

[2:15:25] Planner Chadwick (probable): uh zoning um discussion and i think i also heard that you'd also be interested in exploring it for

[2:15:32] Planner Chadwick (probable): larger lots yeah

[2:15:34] Trustee Graham (probable): keeping in mind that more than almost half of the lots on them or the alr they

[2:15:42] they are already with the current regulations

[2:15:44] Trustee Graham (probable): in the ALR restricted to the

[2:15:46] Trustee Graham (probable): maximum size of new bills anyway.

[2:15:48] Trustee Graham (probable): So there's probably not many large lots on them that aren't in the ALR.

[2:15:53] Trustee Graham (probable): So I think we probably already, this, if you went to a 12.3,

[2:15:58] Trustee Graham (probable): 12.35 acres, you captured our R2s, our, our,

[2:16:03] Trustee Graham (probable): our rural lots.

[2:16:04] Trustee Graham (probable): So I don't think there's many lots out there that are larger than 12 acres

[2:16:08] Trustee Graham (probable): that aren't in the ALR. I could be wrong, but I don't think so.

[2:16:11] Trustee Graham (probable): right

[2:16:11] Planner Chadwick (probable): okay

[2:16:15] Voice 11: so page 32 you've got three recommendations okay

[2:16:20] Trustee Graham (probable): on page 40 yeah uh

[2:16:22] Trustee Graham (probable): the last rationale for recommendation the second bullet you've got eight thousand dollars going to

[2:16:27] Trustee Graham (probable): oh sorry

[2:16:28] Planner Chadwick (probable): it's five okay thank

[2:16:30] Planner Chadwick (probable): you yeah thank you yeah i think uh yeah it's five

[2:16:35] Planner Chadwick (probable): yep thanks for that was good catch um yeah so there's yeah there's a three so there's the three

[2:16:43] Planner Chadwick (probable): recommendations and then um you know for the third one we approve next steps um next steps

[2:16:50] Planner Chadwick (probable): essentially we've discussed them um we've been taking notes i know that uh lisa's done a really

[2:16:55] Planner Chadwick (probable): great job in the past of um of um capturing the discussion and identifying the um um the

[2:17:03] Planner Chadwick (probable): recommendations and i've made some notes here so um you're basically agreeing uh that the next

[2:17:09] Planner Chadwick (probable): steps are what we've sort of agreed to here um to explore a little bit more or come back with

[2:17:14] Planner Chadwick (probable): with some more information or move forward so but

[2:17:19] Trustee Graham (probable): you're saying that doesn't need a motion

[2:17:21] Planner Chadwick (probable): yeah it does yeah

[2:17:22] Trustee Graham (probable): yeah but it's just it just says the

[2:17:24] Planner Chadwick (probable): next steps and i think we will have we will

[2:17:27] Planner Chadwick (probable): have covered it in in the in the meeting notes so we don't need to explicitly like line for line say

[2:17:33] Planner Chadwick (probable): what those are yeah good thank you all

[2:17:37] Trustee Borthwick (probable): right uh i move for the demon island local trust committee

[2:17:40] Trustee Borthwick (probable): approved the revised demin island housing review project stage two phase two project charter

[2:17:46] Trustee Borthwick (probable): discussion all in favor

[2:17:49] Trustee Graham (probable): that carries i move that the demin on the local trust committee

[2:17:53] Trustee Graham (probable): request staff to provide the comox first nations with an additional five thousand dollars out of

[2:17:57] Trustee Graham (probable): the existing project budget 2425 to support continued engagement on this project second

[2:18:03] Trustee Graham (probable): second discussion all in

[2:18:05] Trustee Borthwick (probable): favor that carries uh and i move that the demin island local trust

[2:18:10] Trustee Borthwick (probable): committee approve the next steps for completing demin island the demin island housing review

[2:18:15] Trustee Borthwick (probable): project stage two phase two a second

[2:18:18] Voice 11: discussion discussion all in favor that carries you have

[2:18:23] Voice 11: your marching orders thank you all right

[2:18:26] Planner Chadwick (probable): thank you thanks for all of your input all right

[2:18:31] Voice 9: Lisa just pointed that out to me

[2:18:33] Voice 9: and Marissa just left

[2:18:34] Voice 9: but there was one

[2:18:37] Voice 9: that you had talked about

[2:18:39] Voice 9: and I don't know if maybe Marissa got clarity and I didn't

[2:18:41] Voice 9: but just around stat and explore

[2:18:43] Voice 9: domestic water requirements

[2:18:45] Trustee Graham (probable): Yes, let's do that

[2:18:46] Trustee Graham (probable): Did you

[2:18:47] Voice 13: just capture that in your notes Marissa

[2:18:49] Voice 9: or

[2:18:49] Trustee Graham (probable): do you want our resolution?

[2:18:50] Voice 9: I've

[2:18:51] Planner Chadwick (probable): captured it in my notes but if Lisa wants

[2:18:53] Planner Chadwick (probable): to make sure that it's captured in hers as well

[2:18:55] Planner Chadwick (probable): that would be great

[2:18:57] Trustee Graham (probable): Excellent, we got it, great, thank you

[2:18:59] Trustee Graham (probable): thanks they're on their toes catch

[2:19:01] Trustee Graham (probable): thank

[2:19:02] Voice 4: you all right

[2:19:02] Voice 11: so thank you honestly we're 10 minutes late

[2:19:05] Voice 11: for our break so i want to take a break to 20 minutes or 30 minutes are we are we locked up

[2:19:12] Voice 11: the time i'm going to have to acquire some i can

[2:19:16] Voice 9: send a message to comox for station and just let

[2:19:18] Voice 9: them know we're running and

[2:19:19] Voice 11: you want me to say 12 50 or one o

[2:19:21] Voice 9: 'clock or okay

[2:19:23] Voice 11: excellent thank you

[2:19:25] Voice 11: very much. Thanks. We're going to take a break for half an hour.

[2:52:21] Let's get back together

[2:52:23] Voice 5: and actually do the business of the meeting.

[2:52:31] Voice 11: It's the COMOX First Nations presentation, not in camera.

[2:52:43] Voice 13: Welcome,

[2:53:33] Voice 11: okay we are returning back to our meeting. We have a presentation of the

[2:53:38] Voice 11: Co-ops First Nation on Cultural Heritage Investigation Permits. So we'll hand it

[2:53:43] Voice 11: over to you and we'll turn it over to you, please.

[2:53:57] Voice 13: Welcome. It

[2:54:08] Voice 2: might just take me a second to share my screen. We're on Teams over here, so

[2:54:16] Voice 2: every time I go on to Zoom, I have to remember how to do everything again.

[2:54:20] Voice 2: there we go um i think my colleague leah is also in attendance on another line i don't know if

[2:54:36] Voice 2: she can you can let her uh chime in

[2:54:43] Voice 11: she

[2:54:49] Voice 13: has not joined the meeting okay

[2:54:52] Voice 11: she has not joined the pair of the eyes

[2:54:55] Voice 11: give

[2:55:01] Voice 2: me a sec my computer is just being a little slow technical difficulties

[2:55:14] Voice 2: face. All

[2:55:30] Voice 2: right, can everyone see that? No,

[2:55:33] Voice 11: we're still on a blank screen. Here we go.

[2:55:46] Voice 2: Is it full screen or just showing?

[2:55:49] Trustee Borthwick (probable): No, it's not on full screen yet.

[2:55:54] Voice 2: Okay, and now that's

[2:55:57] Voice 2: the same.

[2:55:58] Voice 13: I think it stopped sharing screen.

[2:56:05] Trustee Borthwick (probable): You've stopped sharing your screen apparently,

[2:56:07] Trustee Borthwick (probable): there any

[2:56:09] Trustee Borthwick (probable): there we go

[2:56:10] Trustee Borthwick (probable): perfect

[2:56:12] Voice 13: success

[2:56:15] Voice 2: okay

[2:56:16] Voice 2: Leah says

[2:56:16] Voice 2: that she's

[2:56:17] Voice 2: on but

[2:56:17] Voice 2: she can't

[2:56:18] Voice 2: she can

[2:56:20] Voice 2: see us

[2:56:20] Voice 2: but she

[2:56:20] Voice 2: can't

[2:56:21] Voice 2: talk

[2:56:21] Voice 2: so

[2:56:22] Voice 2: um

[2:56:23] Voice 2: she's

[2:56:24] Voice 2: watching

[2:56:24] Voice 2: she

[2:56:25] Voice 13: might

[2:56:26] Voice 13: have been

[2:56:27] Voice 13: watching the

[2:56:27] Voice 13: live stream

[2:56:28] Voice 13: and not

[2:56:28] Voice 13: joining the

[2:56:29] Voice 13: meeting

[2:56:29] Voice 13: okay

[2:56:31] Voice 2: um

[2:56:33] Voice 2: I'll just

[2:56:34] Voice 2: say that

[2:56:35] Voice 2: she can

[2:56:37] Voice 2: text me

[2:56:39] Voice 2: I think

[2:56:41] Voice 9: send her the meeting link yeah

[2:56:42] Voice 2: that'd be great if you could do that okay um thank you everyone

[2:56:54] Voice 2: uh for for having me today i'm really excited to to give our talk um so uh do we have about an hour

[2:57:02] Voice 2: just to confirm whatever

[2:57:05] Voice 11: time we need yes okay

[2:57:06] Voice 2: great i'll try to be quick um but if i need to

[2:57:09] Voice 2: speed up please just let me know um so this is our talk on cultural heritage inspection permits

[2:57:15] Voice 2: We call them CHIPS as a reconcili-action tool.

[2:57:26] Voice 2: So I first just want to start off with a brief land acknowledgement.

[2:57:30] Voice 2: I obviously work for the Comox First Nation.

[2:57:33] Voice 2: Our traditional territory runs from the Englishman River all the way up to the Salmon River

[2:57:38] Voice 2: and currently situated in the Comox Valley in Comox.

[2:57:48] Voice 2: and the Comox First Nation is an amalgamation of a variety of nations, Pentlach,

[2:57:57] Voice 2: Island Comox, Ixen, and Lekwetok. My name is Rainie Bevilacqua. I am the archaeologist and

[2:58:06] Voice 2: project coordinator for KFN. My colleague Leah Tarl, who you're going to try to send a link to,

[2:58:12] Voice 2: is an archaeologist and repatriation coordinator, but we work closely together.

[2:58:22] Voice 2: um this uh picture this map uh just shows the traditional territories that's that larger

[2:58:29] Voice 2: area and then what we call our southern core territory so our southern core territory

[2:58:34] Voice 2: is deep bay all the way to the oyster river inland uh past the comox lake and including

[2:58:42] Voice 2: hornby and denman island and so this is the area that we primarily focus our uh our works

[2:58:49] Voice 2: on KFN cultural heritage.

[2:58:52] Voice 2: So the purpose of our department

[2:58:54] Voice 2: is to first and foremost manage and mitigate impacts

[2:58:58] Voice 2: to KFN's cultural heritage through our CHIP system,

[2:59:02] Voice 2: to educate the larger community

[2:59:04] Voice 2: on the importance of archaeology

[2:59:06] Voice 2: as a faction of KFN cultural heritage,

[2:59:08] Voice 2: to collaborate with municipalities,

[2:59:10] Voice 2: provincial and federal organizations,

[2:59:12] Voice 2: private property owners and archaeologists,

[2:59:15] Voice 2: and to document and exercise KFN's control

[2:59:17] Voice 2: of cultural heritage through research and repatriation. Archaeology, just as a brief

[2:59:28] Voice 2: overview, is the study of human history through the excavation of sites and the analysis of

[2:59:33] Voice 2: artifacts, belongings, and other physical remains. In BC, cultural sites are considered archaeological

[2:59:40] Voice 2: if they are related to human occupation and predate 1846. So different provinces have different

[2:59:47] Voice 2: rules on this. Some have a floating 50 or 100 year protection. BC has chosen the date of 1846.

[2:59:54] Voice 2: That was the year the Oregon Treaty was signed to consider anything predating that to be archaeological.

[3:00:00] Voice 2: and anything post-dating that being historical or modern and does not have the same protections

[3:00:06] Voice 2: there are over 62,000 archaeological sites in BC and they are registered through the remote access

[3:00:13] Voice 2: to archaeological data database these sites are anywhere from research date from anywhere from

[3:00:20] Voice 2: recent times to 14,000 plus years ago all the way up to potentially 30,000 years ago so a very long

[3:00:28] Voice 2: history. Archaeological sites on both public and private lands are protected under the Heritage

[3:00:35] Voice 2: Conservation Act whether they are known or registered or whether they are unknown and

[3:00:40] Voice 2: unrecorded and must not be altered without a permit. The BC Archaeology Branch is responsible

[3:00:47] Voice 2: for maintaining and distributing archaeological information and deciding if permits can be issued

[3:00:53] Voice 2: to allow development to take place within protected sites and this photo it's a little

[3:00:58] Voice 2: grainy but it's taken in Macklang Park here in Comox in a large shell midden or cultural

[3:01:06] Voice 2: shell deposit so you can see that white white shell as well as really dark greasy archaeological

[3:01:11] Voice 2: soils. The Heritage Conservation Act is the the legislation that we all work under particularly

[3:01:21] Voice 2: particularly under Protection 2.1 and 2.2 or 2.4,

[3:01:27] Voice 2: where the main thing is that except as authorized by a permit,

[3:01:32] Voice 2: a person must not damage, excavate, dig in or alter or remove any heritage objects

[3:01:38] Voice 2: from a site that contains artifacts, features, materials or other physical evidence of human habitation or use before 1846.

[3:01:45] Voice 2: So without proper permits, it is illegal under our legislation, under the BC Heritage Conservation Act, to disturb or damage archaeological material.

[3:01:59] Voice 2: Unfortunately, there are some shortcomings with the HCA and the archaeological branch.

[3:02:04] Voice 2: specifically um the number one issue we see is that the archaeology branch only requires permits

[3:02:13] Voice 2: within registered or known uh archaeological site boundaries and merely suggests that locations

[3:02:18] Voice 2: within 50 meters of a site um or locations that have been deemed to have a high archaeological

[3:02:24] Voice 2: potential through a archaeological overview assessment get permits this uh photo uh or map

[3:02:32] Voice 2: map, I guess, of Beach Drive and Comox shows DKSF 10, which is a large village site, as well as DKSF

[3:02:41] Voice 2: 43, which is our large fish trap site. But you can also see those small red polygons all along

[3:02:49] Voice 2: that road. And that whole landform is at a very similar elevation. There's three more polygons

[3:02:57] Voice 2: now in that area from work that's just happened in the last year and despite the fact that we have

[3:03:04] Voice 2: evidence that this whole landform is archaeological unless it's been tested uh the archaeological

[3:03:11] Voice 2: branch or unless people have dug in it uh and then realize it's archaeological and either

[3:03:16] Voice 2: self-reported or been reported on by another member of the public an archaeologist or kfn

[3:03:21] Voice 2: um there's technically don't need permits um to do disturbance here even though it's clearly

[3:03:27] Voice 2: archaeological so that's one of the biggest things that we the biggest issues that we see is that

[3:03:32] Voice 2: we're dealing with kind of legacy polygons that make it very difficult to change them without

[3:03:38] Voice 2: having archaeological studies done even though every time someone goes in to fix a lamppost on

[3:03:43] Voice 2: this street they hit archaeological material including ancestral remains part of the reason

[3:03:49] Voice 2: why this is a problem is that the majority of coastal sites were recorded and mapped by hand

[3:03:54] Voice 2: in the 1970s uh by archaeologists who were hired by uh what the previous uh royal bc museum uh

[3:04:04] Voice 2: before it became the royal bc museum and the bc uh province and what happened is they mostly did

[3:04:10] Voice 2: boat surveys uh so they surveyed from the from a boat of the shoreline if they thought they saw

[3:04:16] Voice 2: archaeological material eroding onto the shoreline sometimes they'd get out and try to map it out and

[3:04:22] Voice 2: sometimes they would merely just document it from the shoreline so this is why for dks10 we don't

[3:04:28] Voice 2: have it going the whole the whole length because either they didn't turn the bend or they didn't

[3:04:34] Voice 2: see material um when they were uh they didn't come to land or there's lots of reasons why

[3:04:40] Voice 2: our sites are actually really poorly uh representative of what's actually in the

[3:04:45] Voice 2: ground. All archaeological material is protected, but the archaeological branch requiring permits

[3:04:52] Voice 2: only within the recorded boundaries means that we do get damage to unrecorded areas.

[3:04:58] Voice 2: Another big problem is that BC has chosen to take the stance to keep locations of archaeological

[3:05:04] Voice 2: sites confidential to deter looters. Looting is a thing that happens, but there maybe will be two

[3:05:11] Voice 2: looters per community and there's like 200 developers especially right now as we're

[3:05:16] Voice 2: hitting a development boom so this means that homeowners realtors contractors and developers

[3:05:22] Voice 2: are often unaware of registered archaeological sites people are supposed realtors are supposed

[3:05:27] Voice 2: to check with the BC archaeology branch when they're selling properties it's supposed to be

[3:05:31] Voice 2: on land title it's very very very uncommon for it actually to be and for people to actually do

[3:05:36] Voice 2: do these checks unless it's coming directly from a municipality. Some other shortcomings is that

[3:05:43] Voice 2: the ARC branch permits take six to nine months to issue and even emails and site record information

[3:05:48] Voice 2: can take over a month or two to receive any information back and also archaeological

[3:05:53] Voice 2: assessments are very time consuming and expensive. So one of the most common scenarios, these are the

[3:06:02] Voice 2: three most common scenarios unfortunately private property owners are unaware of a registered

[3:06:07] Voice 2: archaeological site on their property and begin construction this obviously leads to site

[3:06:13] Voice 2: destruction and an HCA infraction if reported and so when the property owner is unaware of

[3:06:20] Voice 2: archaeology what is happens is a stop work order is issued so that's 120 day stop work and then

[3:06:28] Voice 2: they're required to get proper permits which can take like i said six to nine months um another

[3:06:34] Voice 2: thing that happens is that unregistered archaeological sites are located on a private

[3:06:38] Voice 2: property and the homeowners be in construction this is the same thing uh there won't be fines

[3:06:44] Voice 2: associated or jail time associated with uh these infractions unless uh you're knowingly doing it

[3:06:51] Voice 2: but they do cause a lot of site destruction and then thirdly and unfortunately we see this a lot

[3:06:56] Voice 2: lot is private property owners are aware of a registered archaeological site on their property

[3:07:01] Voice 2: and begin construction area any anyways we call these rogue developments and they're really common

[3:07:06] Voice 2: because of high archaeological costs high the length it takes to get a permit but in these

[3:07:12] Voice 2: cases where you have site destruction and you knew it was archaeological and you didn't stop

[3:07:16] Voice 2: work or you you started work just in general you get stop work orders jail potentially jail time

[3:07:23] Voice 2: and fines I think it's fifty thousand dollars for an individual and up to or five hundred thousand

[3:07:30] Voice 2: dollars for an individual and up to a million dollars for a corporation something like that

[3:07:33] Voice 2: so quite hefty fines and so the general rule is that the earlier a project earlier in a project

[3:07:41] Voice 2: the property owners or developers is aware of archaeology and KFN is consulted or other

[3:07:46] Voice 2: municipalities with the information are consulted the less site destruction will occur and the

[3:07:50] Voice 2: the faster or less expensive the project will be to complete. So this is a photo of an infraction

[3:07:56] Voice 2: site where midden has been basically archaeological materials been basically pushed all around this

[3:08:03] Voice 2: property on Denman. In 2020, we enacted our KFN cultural heritage policy, which has the vision

[3:08:13] Voice 2: statement that in the spirit of reconciliation, we the KFN enact the KFN cultural heritage policy

[3:08:19] Voice 2: and commit to working with the newcomers in the appropriate management of our cultural heritage.

[3:08:24] Voice 2: By enacting the KFN cultural heritage policy, we are reconciling our Aboriginal rights and

[3:08:29] Voice 2: titles to our territory with the newcomers' desire to live in and modify our territory.

[3:08:36] Voice 2: In 2021, we started the cultural heritage investigation permit, our CHIP, and from

[3:08:42] Voice 2: KFN's perspective, adhering to the KFN CHIP is a fundamental part of the consultation process

[3:08:48] Voice 2: and allows KFN to make informed decisions

[3:08:50] Voice 2: about irreversible impacts to KFN cultural heritage.

[3:08:56] Voice 2: So some of the good things that this can lead to.

[3:09:07] Voice 2: So it basically allows us to have free prior

[3:09:11] Voice 2: informed consent, which means the proponent has provided

[3:09:15] Voice 2: KFN with all the relevant available information

[3:09:17] Voice 2: regarding the project, appropriate time and means

[3:09:21] Voice 2: to review the project information and identify potential concerns allows us to discuss aspects

[3:09:26] Voice 2: of the project with the proponent address all and any potential concerns identified by KFN

[3:09:32] Voice 2: and obtain confirmation from KFN in writing or in the form of the chip that any potential KFN

[3:09:38] Voice 2: concerns with the project will be mitigated to satisfy KFN so when is a chip required

[3:09:53] Voice 2: Chip is required before starting any ground alteration projects, so ground disturbing activity, this includes digging, filling, staking, ground leveling, excavation, trenching, land clearing and grabbing.

[3:10:07] Voice 2: So if you're capping a site with fill, grabbing the topsoil, digging fence posts or holes for trees, excavating a house, septic or utility lines, these activities are considered ground disturbing.

[3:10:17] Voice 2: Miner gardening work such as planting flowers or tending to raised beds, digging less than 25 centimeters are not included in these activities.

[3:10:25] Voice 2: And so chips are required within registered archaeological sites and within KFN's designated area of high archaeological potential.

[3:10:34] Voice 2: So we created this AOP by buffering major waterways and archaeological sites within KFN's southern core territory by 200 meters.

[3:10:44] Voice 2: all ground disturbance within registered archaeological sites requires both those

[3:10:50] Voice 2: heritage conservation act bc permits as well as kfn chips before you start your project

[3:10:57] Voice 2: um the steps uh of the chip are to first find out if your property is within the area of high

[3:11:03] Voice 2: potential or a registered archaeological site this information is available when applying for

[3:11:09] Voice 2: For, in this case, sitting and use permits, Islands Trust has all this information, the AOP, as well as the archaeological sites.

[3:11:17] Voice 2: When purchasing a property through your realtor, through contacting us at KFN, or going through the BC Archaeology Branch or BC Association of Archaeological Professionals.

[3:11:28] Voice 2: If your property falls within the AOP or Registered Archaeological Site, you'll need to select the appropriate chip opt-in based on your development plans.

[3:11:37] Voice 2: Just to note that property owners are responsible to cover all associated archaeological permits, investigations, monitoring, reporting, and mitigation costs.

[3:11:47] Voice 2: Here is the KFN area of potential. So it's in yellow for Denman Island.

[3:11:53] Voice 2: As you can see, primarily it is the entire shoreline going sometimes at least on a minimum of 200 meters inland, sometimes up to 400 meters inland if there's archaeological sites.

[3:12:05] Voice 2: sites um and chips are required in kind of all these areas um to check whether you need a chip

[3:12:21] Voice 2: basically we kind of have these three areas outside of the area of potential within the

[3:12:26] Voice 2: area of potential or within a registered archaeological site if you're outside of

[3:12:31] Voice 2: the area of potential you don't need any chip uh you can do any kind of activity you want unless

[3:12:36] Voice 2: unless archaeological material is found, in which case, at that point, it is protected,

[3:12:41] Voice 2: and you must halt work and contact KFN or an archaeologist to help record it and figure out

[3:12:48] Voice 2: next steps. If you're doing work less than 100 square feet of ground alteration within the area

[3:12:55] Voice 2: of potential, you don't need a chip unless, once again, archaeological material is found. This is

[3:13:00] Voice 2: for small projects. Basically, 100 square feet is kind of the size of a single car garage.

[3:13:06] Voice 2: If you're doing work more than 100 square feet, so a trench that's say 20 meters by two meters, that's obviously above 100 square feet. And so then it's going to require a chip or a foundation or anything like that.

[3:13:20] Voice 2: and so if if you're within the AOP but outside of registered archaeological site that's our new

[3:13:27] Voice 2: form a for a PFR so that's a site survey or if we're in a very urbanized area construction

[3:13:32] Voice 2: monitoring and then if you're doing work within or planning to do work within a registered

[3:13:37] Voice 2: archaeological site all ground disturbing activity so any digging whatsoever will require

[3:13:45] Voice 2: wire, KFN chip, as well as that Heritage Conservation Act permit. There's two stages

[3:13:52] Voice 2: to those permits, the Archaeological Impact Assessment, where data gathering happens,

[3:13:57] Voice 2: and site alteration, the site alteration permit, where actual alteration happens to the site as

[3:14:03] Voice 2: part of the development plans. Step two is the application, which you submit to us,

[3:14:11] Voice 2: uh archaeologists or homeowners or developers or realtors can submit the first one the pfr

[3:14:19] Voice 2: but archaeologists must submit the aia or site alteration permits the third step is investigation

[3:14:26] Voice 2: so cultural heritage investigation activities and reporting um when we issue a permit uh you

[3:14:37] Voice 2: must proceed with any of the heritage investigation activities as detailed. So for example, with a

[3:14:43] Voice 2: site survey, that PFR, our requirements are that a qualified archaeologist and a KFN monitor must

[3:14:49] Voice 2: be present for that survey. KFN reviews the report, and if archaeological material is identified

[3:14:56] Voice 2: and within the development zone, proper permits from the BC Heritage Branch,

[3:15:01] Voice 2: the BC Archaeology Branch, and KFN are obtained for any next stage of project.

[3:15:09] Voice 2: Once we review these reports that we get, or we also at KFN conduct PFRs, we issue a consent letter. If the site survey, for example, was negative, and you can proceed with any of your development without KFN being involved, or if it's positive, request the next level of CHIP.

[3:15:31] Voice 2: or in the cases of irreversible impacts to kfn cultural heritage and ancestors we may issue a

[3:15:37] Voice 2: non-consent letter if we cannot come to a agreement on say low impact construction methods

[3:15:45] Voice 2: uh stage four is the mitigation um so this is where you're actually doing ground alteration work

[3:15:52] Voice 2: uh and the instructions that that we give out for example if you if we haven't found anything in

[3:15:59] Voice 2: that site survey then you don't need anything unless you find archaeological material then

[3:16:03] Voice 2: you stop and call. For work within archaeological material our preference is always to avoid impact

[3:16:11] Voice 2: and if that cannot be avoided maximize data recovery and potentially compensatory archaeology.

[3:16:18] Voice 2: um we obviously uh for our ancestral burials um we take those very seriously and our preference

[3:16:34] Voice 2: is always to avoid impacts um so we advocate for uh minimal impacts to archaeological sites

[3:16:42] Voice 2: through engineering design um there's a great document the bc archaeology branch has put forward

[3:16:47] Voice 2: on low impact construction methods um when we're working in intact archaeological deposits um

[3:16:54] Voice 2: we do require 25 to 50 systematic data recovery for impacted intact areas so this is going down

[3:17:02] Voice 2: in one meter uh excavation units by hand by 10 centimeters and doing full data recovery this is

[3:17:09] Voice 2: where archaeological work gets very expensive and so that's why we always try to support low

[3:17:14] Voice 2: impact construction methods such as helical pilings, building on slabs, above ground septic

[3:17:21] Voice 2: tanks, things like that to really minimize the amount of archaeology and disturbance that we

[3:17:25] Voice 2: have to do. When ancestors are uncovered, the developers or proponents are responsible for

[3:17:32] Voice 2: costs associated with reburial and repatriation and associated ceremonial and funerary work

[3:17:37] Voice 2: if we cannot keep the ancestor where they have been laid to rest originally.

[3:17:45] Voice 2: The CHIP is a solution to some of those problems we spoke of about the HCA and the BC Archaeology

[3:17:52] Voice 2: Branch because it creates this greater buffer zone where we don't distinguish between recorded

[3:17:58] Voice 2: archaeological site boundaries and areas that are unrecorded. We also conduct shoreline surveys

[3:18:05] Voice 2: on public lands to increase the accuracy of site boundaries

[3:18:08] Voice 2: and identify and record new sites.

[3:18:11] Voice 2: We also do PFRs, the preliminary field reconnaissance

[3:18:15] Voice 2: on private lands, as well as other archeologists

[3:18:17] Voice 2: in the area do this work to increase the accuracy

[3:18:20] Voice 2: of site boundaries and identify and record new sites.

[3:18:23] Voice 2: Our PFR program usually has about a 25% success rate

[3:18:26] Voice 2: for identifying previously unrecorded archeological sites

[3:18:29] Voice 2: or extending the boundaries of recorded archeological sites.

[3:18:32] Voice 2: This is really common on Hornby and Denman.

[3:18:35] Voice 2: We also are able to answer general questions, educate and share specific archaeological site details with homeowners, realtors, contractors and developers to increase public awareness of archaeological sites and try to minimize the amount of people who are digging into archaeological sites unknowingly.

[3:18:52] Voice 2: And our CHIPs and our PFRs, they take a lot less time to issue.

[3:18:56] Voice 2: so we usually do a one to three week turnaround and one to three weeks for the reporting and the

[3:19:02] Voice 2: survey after that and this allows us to identify archaeological material early in a project

[3:19:10] Voice 2: instead of halfway through a project when you've already started digging

[3:19:13] Voice 2: and also allows us kind of earlier to have those discussions on construction methods which could

[3:19:21] Voice 2: decrease costs. We're still a very new process. So in 2021, we issued about 21 permits. Last year,

[3:19:31] Voice 2: we issued about 67. And this year, we're pretty close to issuing 100 permits. So we are growing

[3:19:37] Voice 2: exponentially. In general, we find that the greater permitting area, more accurate site

[3:19:43] Voice 2: locations, increased site identification, increased public awareness, efficient permitting,

[3:19:49] Voice 2: and early mitigation has led to an increase in site protection, a decrease in site destruction,

[3:19:55] Voice 2: and decreased risks to project timelines and costs. One of the big things that we're working

[3:20:03] Voice 2: on is help streamlining this process. We work with six different municipalities. So that's the town

[3:20:09] Voice 2: of Comox, Village of Cumberland, City of Courtney, CVRD, Nanaimo Regional District, as well as

[3:20:15] Voice 2: Islands Trust and then we also work with provincial and federal entities so our hope is that all

[3:20:22] Voice 2: municipalities make sure to check all building permits sitting in use permits applications

[3:20:28] Voice 2: against our area of potential as well as the recorded archaeological sites require referrals

[3:20:34] Voice 2: chips and KFN consent letters prior to approving building permits located within KF the KFN AOP

[3:20:42] Voice 2: and join us in providing education and increased awareness of archaeology and KFN cultural history

[3:20:47] Voice 2: for everyone who lives and works in the Comox Valley. This really does, this support and

[3:20:54] Voice 2: uptaking the KFN chip really does allow us to increase awareness of archaeology and KFN

[3:21:00] Voice 2: cultural history within the greater community. This is really amazing, thousands of years of

[3:21:05] Voice 2: history for not just KFN, but really amazing information to share with the extended community

[3:21:09] Voice 2: community as well. It increases the number of registered archaeological sites, decreases the

[3:21:15] Voice 2: number of destroyed sites and infractions, and moving forward is allowing us to develop pathways

[3:21:21] Voice 2: to site protection, community stewardship, and co-management. We recently updated our KFN website

[3:21:30] Voice 2: with new CHIP information, have a CHIP info guide, our three CHIPs applications, and a mailing list

[3:21:39] Voice 2: to provide quarterly updates of our area of potential.

[3:21:42] Voice 2: Soon we'll be finishing up the CHIP issuance letter,

[3:21:45] Voice 2: consent letters for projects

[3:21:47] Voice 2: that have completed appropriate archaeological investigations

[3:21:49] Voice 2: and a chance find policy for those projects

[3:21:54] Voice 2: that we deem as having low potential,

[3:21:56] Voice 2: but you never know when someone may have dropped something,

[3:22:00] Voice 2: dropped an artifact, dropped a tool in the past.

[3:22:02] Voice 2: So it does happen.

[3:22:04] Voice 2: It's just less hard to predict.

[3:22:05] Voice 2: um so always if you ever uncover any archaeological material at any time during construction

[3:22:12] Voice 2: um stop all ground alteration work and contact kfn to get instructions on how to proceed

[3:22:20] Voice 2: and that's just my contact information and that's it uh so more than happy to take questions

[3:22:31] Voice 2: um thank

[3:22:32] Voice 11: you very much for these

[3:22:34] Trustee Graham (probable): questions it was a lot of information um very good

[3:22:39] Voice 2: yeah i did share this uh presentation with islands trust so it does have a lot of linkable

[3:22:45] Voice 2: like hyperlinks in it to kind of some more of these documents and everything like that so

[3:22:49] Voice 2: um if you have copies of that islands trust should be able to share that

[3:22:55] Voice 3: So thank you, thank you. So we're going to turn to the audience.

[3:22:58] Voice 3: Hi Brandi, you and I have five important favourites. I'm just wanting to make sure

[3:23:04] Voice 3: I understand the process. Is the first step to go through the BC Archaeological Branch

[3:23:11] Voice 3: find out if you have a registered site that you're dealing with?

[3:23:14] Voice 2: So you don't have to go through, so there's multiple ways to go about it. You can always

[3:23:20] Voice 2: always contact us. We have a $50 fee associated with it if you are on a recorded archaeological

[3:23:25] Voice 2: site, just so that we can share that information in photos and reports with you. Otherwise,

[3:23:31] Voice 2: there's no cost in checking. We are also about to have an update on our website that

[3:23:37] Voice 2: includes a map where you can put your address in, find out if you're in a recorded archaeological

[3:23:45] Voice 2: site. But if you're in the area of potential, it will tell you to contact us and we can give you

[3:23:49] Voice 2: that information you can also get that information through uh islands trust uh or any other

[3:23:56] Voice 2: municipality uh that you are a part of uh through the bc archaeology branch the bc association for

[3:24:03] Voice 2: professional archaeologists um and like realtors can apply for that information as well but if

[3:24:08] Voice 2: you're a property owner and you want to know um you can apply either directly to the the bc

[3:24:14] Voice 2: Archaeology Branch, or you can contact us.

[3:24:19] Voice 3: So if we're applying for a site and use permit

[3:24:21] Voice 3: here on Denman Islands, it's for the Islands Trust folks?

[3:24:24] Voice 2: They will tell you, yeah. So when you apply

[3:24:27] Voice 2: for the sitting and use permit, what they do is they first put it against any archaeological sites

[3:24:33] Voice 2: and our area of potential. So if it's within an archaeological site or within our area of

[3:24:38] Voice 2: potential, Islands Trust reaches out to us and says, hey, can you review this application? And

[3:24:44] Voice 2: And we say it's outside, it's in an area of potential,

[3:24:48] Voice 2: but it's not in a recorded archaeological site.

[3:24:50] Voice 2: They're doing less than 100 square feet of ground alteration.

[3:24:52] Voice 2: You don't need a permit or more than 100 square feet of ground alteration.

[3:24:55] Voice 2: You do need a permit or it's located on an archaeological site.

[3:25:00] Voice 2: Here's the information to help you get an archaeologist and go through that process.

[3:25:04] Voice 2: So when you do a sitting and use permit, Islands Trust will give you that information.

[3:25:13] Voice 11: Thank you very much.

[3:25:16] Voice 13: Well, that's good.

[3:25:17] Voice 11: Any questions for the trustee, sir?

[3:25:18] Voice 11: Sure. Well, thank you very much for an excellent presentation.

[3:25:23] Voice 11: Very informative and very timely. I do thank you for your time.

[3:25:27] Voice 2: Great. Yeah, thank you. You can always reach out to me with any questions.

[3:25:30] Voice 2: Like I said, I'm very happy.

[3:25:32] Voice 2: And we really are trying to work together with everyone and really minimize those risks

[3:25:37] Voice 2: because having a 120-day stop work order is not cheap and it's not great for projects.

[3:25:43] Voice 2: And so we're really just trying to front load with all the information

[3:25:46] Voice 2: so that we can give you the information about whether archaeology is a concern on your property

[3:25:51] Voice 2: before you've started versus halfway through. So yeah, really any kind of information you want,

[3:25:57] Voice 2: feel free to email me. We have lots of resources as well.

[3:26:00] Voice 11: Thank you so much. Thank you. Leah,

[3:26:03] Voice 2: do you have anything to add?

[3:26:06] Voice 7: Yeah, I guess just something that we've talked about before,

[3:26:09] Voice 7: but just the importance of following the chip first, because the chip is, the KFN chip is,

[3:26:15] Voice 7: protects more than the provincial permits do and so working with the chip can really help minimize

[3:26:21] Voice 7: risks and infractions and expenses to your project good

[3:26:27] Trustee Graham (probable): advice thank you very much thank you great

[3:26:29] Voice 2: thank you so much for having us okay

[3:26:31] Voice 11: thank you again bye now all right so next on our agenda we

[3:26:41] Voice 11: we have this dark sky principle of adaptation and sea-free people.

[3:26:47] Voice 11: So this is coming from the North Pender, and it's sort of, if we're interested in participating

[3:26:56] or

[3:26:57] Voice 11: such, just because we're interested more so than not, it's interesting, in the islands,

[3:27:05] the difference is North Pender, strong interest.

[3:27:13] So I think that really

[3:27:15] Voice 11: does truly capture what I was just all about each island is unique in nature, different interests different everything. So here we are, is there an interest.

[3:27:28] Voice 11: Well,

[3:27:29] Trustee Graham (probable): I know this topic has been addressed before, and I do know that there was an attempt

[3:27:35] Trustee Graham (probable): to embed in our land use bylaws lighting and how the light shines down and not up.

[3:27:44] Trustee Graham (probable): So we've kind of done a preliminary look through our bylaws and our regulations.

[3:27:51] Trustee Graham (probable): I know that was a project that was taken on by a previous trust committee.

[3:27:56] Trustee Graham (probable): That was many years ago, weren't you?

[3:27:58] Trustee Graham (probable): And our biggest fear, believe it or not, was the development that is supposed to happen across the water.

[3:28:05] Trustee Graham (probable): There were 3,000 homes and a commercial area.

[3:28:08] Trustee Graham (probable): But, of course, last month they recorded a sale.

[3:28:12] Trustee Graham (probable): So we had no idea if that's going to happen or what's going to happen.

[3:28:16] Trustee Graham (probable): That's our biggest – that would be our closest light source that we would have a lot of trouble with.

[3:28:23] Yeah, I believe this is more actually in the purview of the regional districts as

[3:28:32] Voice 11: far as regulation goes and such.

[3:28:35] Voice 11: So Trustee Morrison was just interested in connecting with any LTCs that wanted to engage in this.

[3:28:43] Voice 11: So feelings about this is...

[3:28:46] Trustee Borthwick (probable): uh yeah i mean i'm by and large i'm uh i feel strongly about preserving the darkness in our

[3:28:53] in our in our spaces i know it has massive ecological impacts um i

[3:29:00] Trustee Borthwick (probable): think

[3:29:02] Trustee Borthwick (probable): for the most part devon is a fairly dark place already so it's not something that i'm like

[3:29:08] Trustee Borthwick (probable): uh you know i'm not necessarily foreseeing like an impending massive threat on this front but i

[3:29:15] Trustee Borthwick (probable): do think that education around this topic is potentially of interest to people um my experience

[3:29:24] Trustee Borthwick (probable): is that usually where you see a lot of lights on the outside of a house it's someone who's moved

[3:29:30] Trustee Borthwick (probable): relatively recently and then as you watch over the next year and a half the lights slowly start

[3:29:35] Trustee Borthwick (probable): to go out uh at night um but uh yeah i mean it's certainly something i'm interested in and i think

[3:29:42] Trustee Borthwick (probable): I think by and large is something I support. I really value that darkness and I think it's a

[3:29:48] Trustee Borthwick (probable): good thing in general. I'm certainly open to hearing this specific briefing doesn't call us to

[3:30:00] We do have a request for decision, but the action is to collectively engage in conversations

[3:30:09] about this and

[3:30:11] Trustee Borthwick (probable): build an awareness around the dark side principle, which I think is good.

[3:30:17] Trustee Borthwick (probable): It's not a massive project per se, but it is something that I think is a valuable conversation.

[3:30:24] Trustee Borthwick (probable): I'm certainly in support broadly, but I, you know, I'm talking to the will of the rest

[3:30:30] Voice 11: of the NAPSA.

[3:30:32] Voice 11: Well, there is a motion there if the LTC wants to.

[3:30:38] Voice 11: 49.

[3:30:51] Voice 13: Oh, sorry. Go ahead.

[3:30:53] Voice 13: It has been an issue on the island because it's written into the housing agreement.

[3:30:57] Voice 13: So something to consider. It's already there.

[3:31:02] Trustee Borthwick (probable): Yeah, it exists. There are guidelines around lighting in our land use bylaws already.

[3:31:08] Trustee Borthwick (probable): And I think this is more about, less about regulation and more about, like, encouragement and, you know, helping people understand why it might be something that's desirable in value.

[3:31:24] Voice 13: That's my perspective.

[3:31:25] Voice 13: I

[3:31:27] Trustee Graham (probable): don't have any appetite to take this on now.

[3:31:29] Trustee Graham (probable): As I say, we've had our bottles looked at.

[3:31:36] Trustee Graham (probable): We've embedded some regulations regarding lighting.

[3:31:40] Trustee Graham (probable): I'm so focused on housing, I just can't think of anything else to ask staff to get involved in or anything like that.

[3:31:49] Trustee Graham (probable): I reluctantly support anything that would take away planning time from

[3:31:56] Trustee Borthwick (probable): housing regulations.

[3:31:57] Trustee Borthwick (probable): yeah i mean i guess my question would be then uh to staff is there a sense that this is a

[3:32:05] Trustee Borthwick (probable): a weighty ask because likewise i don't want to pull progress from the other work but

[3:32:12] Voice 9: i'm not

[3:32:14] Voice 9: super clear on what i mean as the motion is it's direct staff to notify trustee morrison

[3:32:20] Voice 9: of this island's interest, so that's all we can do

[3:32:25] Voice 13: at this stage.

[3:32:34] Voice 11: So if it's not a motion, then maybe you just need to have a conversation with Trustee Morrison.

[3:32:39] Trustee Borthwick (probable): Yeah, and I certainly intend to talk to Trustee Morrison about it anyways. Yeah, I think

[3:32:44] Trustee Borthwick (probable): there's not a huge appetite for it, and I think in terms of like education profiles,

[3:32:50] there's other topics that could be addressed sooner.

[3:32:53] it's it's funny because it's in this this proposal has two parallel paths

[3:32:57] Voice 11: because it's going to be

[3:32:58] Voice 11: all

[3:32:58] Trustee Borthwick (probable): ltcs but it's also

[3:32:59] Trustee Borthwick (probable): going to trust council well and i had to so when we because we got

[3:33:02] Trustee Borthwick (probable): on the trust council and then we referred it out to the ltcs and i at the time i was like i don't

[3:33:07] Trustee Borthwick (probable): really see why we're pushing this out to the ltcs like let's just if we want this to be a this feels

[3:33:12] Trustee Borthwick (probable): like a federation question to some degree but so i

[3:33:16] Voice 11: believe it's coming back to trust council

[3:33:18] Voice 11: on this assembly because trustee morrison missed the last trust council so we deferred it so um

[3:33:23] Voice 11: this

[3:33:24] Voice 13: is this

[3:33:41] Trustee Borthwick (probable): is sort of secretly why i want to talk about it

[3:33:50] Trustee Borthwick (probable): or at least at least break that conversation up um i mean i i would be happy to notice to to have

[3:33:57] Trustee Borthwick (probable): us the ltc say you know yeah and not engage us in conversation but i don't think that that

[3:34:01] Trustee Borthwick (probable): necessarily needs to uh bind all of us okay fair enough i can i can you know what i'm going to

[3:34:09] reach out to

[3:34:10] Trustee Borthwick (probable): to trustee morrison and i can do that we don't need to make a motion from ltc

[3:34:14] Trustee Borthwick (probable): i could be engaged in that on my own and certainly

[3:34:18] Voice 11: you know when it gets to the trust

[3:34:21] bc ferries might be that one triggered yeah because because a letter from the

[3:34:26] milan's trust

[3:34:27] Voice 11: to bc ferries as a whole as we know yeah so

[3:34:33] Voice 11: we sometimes be a little bit more optimistic

[3:34:36] Voice 11: they may

[3:34:38] Trustee Graham (probable): be constrained by um department of transportation so we have the idea where these

[3:34:43] Trustee Graham (probable): things filtered back and that's sort of the assumption too but great cool okay um so moving

[3:34:51] down we have a trust and service report there's one there's an application report

[3:34:55] trustee local expense reports that's for your information

[3:35:00] um first nations relationship building update interested meeting with

[3:35:04] Voice 11: the co-op's first

[3:35:05] Voice 11: stations of council were updated who's covering i

[3:35:09] Voice 13: why don't we see it oh

[3:35:11] Voice 11: that looks like

[3:35:13] Voice 11: there we go

[3:35:17] Voice 13: through

[3:35:20] Voice 6: the chair good afternoon everyone um i wanted to provide it an update

[3:35:26] Voice 6: to this item um attached to this is also a potential motion so um planner chadwick

[3:35:34] Voice 6: gave a good update through the project work that's happening of the of meetings with Comox First

[3:35:41] Voice 6: Nation and in addition to that staff are also working through some follow-up items in terms

[3:35:49] Voice 6: of some communication items looking at updating information on the Islands Trust website and

[3:35:55] Voice 6: sharing information about archaeology from the archaeology branch information and Comox chip

[3:36:02] Voice 6: process um another action and this was a conversation that had come out of um that

[3:36:10] Voice 6: meeting was a thought to coordinate a in-person meeting between the denman island ltc and chief

[3:36:19] Voice 6: and council on updating uh the purpose would be to update each other on the projects that are

[3:36:26] Voice 6: are happening um that we're we're working on um so if that's of interest to the ltc we do have a

[3:36:34] Voice 6: draft motion um if you would like that the idea would be that staff would coordinate um with

[3:36:41] Voice 6: respective chief and council and the ltc the topics that we would talk about and include

[3:36:48] Voice 6: include in the motion if, should the DEM and LTC like to host something in person,

[3:36:55] Voice 6: some funds to allocate to arrange for that meeting, to host the meeting. So that's the

[3:37:01] Voice 6: part that I would like to put out for interest to the LTC. If that's something you'd be interested

[3:37:07] Voice 6: in, then we can, I can suggest that motion.

[3:37:13] Voice 11: That's a good idea. It looks like we want to

[3:37:17] Voice 11: see a motion so

[3:37:20] Voice 6: i believe through the chair i believe um lisa millard may have a draft motion

[3:37:27] Voice 6: um if not i can read one out no

[3:37:30] Voice 11: she does not so okay

[3:37:32] Voice 13: yeah if

[3:37:34] Voice 11: you put it on your screen i can read

[3:37:35] Voice 11: it out okay

[3:37:36] Voice 6: so i will put that in the you'll

[3:37:40] Trustee Graham (probable): have to read it because i can't see it absolutely

[3:37:44] Voice 6: so

[3:37:45] Voice 6: So I

[3:37:45] Voice 6: put it in the chat, but I'll read it out.

[3:37:49] Voice 6: The draft motion could read that the Denman Island Local Trust Committee

[3:37:53] Voice 6: requests staff to coordinate an update meeting between the LTC

[3:37:58] Voice 6: and Comox First Nation Chief and Council,

[3:38:01] Voice 6: and that the Denman Island Local Trust Committee use up to $1,000

[3:38:06] Voice 6: for arrangements to host a meeting.

[3:38:08] Voice 11: It did not come up in the chat.

[3:38:11] Voice 11: So maybe you have to hit enter, maybe.

[3:38:18] Trustee Borthwick (probable): The only thing I would say here, and I absolutely want to support us hosting, and I also want

[3:38:27] Trustee Borthwick (probable): to make sure that, and I'm assuming this already, Renee, but I assume that this would be subject

[3:38:35] Trustee Borthwick (probable): to their interest in being hosted as well.

[3:38:38] Trustee Borthwick (probable): Correct.

[3:38:38] Voice 6: Yeah.

[3:38:39] Voice 6: Through the chair, that's correct.

[3:38:40] Voice 6: and i've also looked at the ltc's expense expenses so there would be funding allocation for that as

[3:38:49] Voice 6: well if you wish

[3:38:50] Trustee Borthwick (probable): i'm happy to make a motion thank you sir i move that the devon island local trust

[3:38:56] Trustee Borthwick (probable): committee request staff to coordinate an update meeting between the local trust committee and

[3:39:01] Trustee Borthwick (probable): the comox first nation chief and council and the devon island local trust committee use up to

[3:39:05] Trustee Borthwick (probable): one thousand dollars for arrangements to host the meeting if so desired okay good we'll second that

[3:39:11] Trustee Borthwick (probable): made for the discussion just

[3:39:14] Trustee Graham (probable): there's no time there so we'll just leave it up to

[3:39:16] Trustee Graham (probable): the various people coordinating this to make the time with everybody

[3:39:20] Trustee Graham (probable): honestly but there's no hurry either no more along the way

[3:39:24] Trustee Graham (probable): wait and is

[3:39:29] Voice 11: this not like the previous meeting with a home box that is often for the chair to

[3:39:36] Voice 11: attend or do you want the chair to attend i mean i think it's i i certainly welcome you to be there

[3:39:41] Voice 11: but i don't think it's i just

[3:39:43] Voice 3: did it this is for

[3:39:44] Voice 11: staff scheduling yeah so

[3:39:47] Voice 11: back during the two trustees sure if i can attend i will attend but

[3:39:50] Trustee Borthwick (probable): yeah if i can't you're a busy

[3:39:52] Voice 11: yeah we

[3:39:53] Trustee Borthwick (probable): don't have to we don't have to coordinate the rb gang as well with this one

[3:39:57] Trustee Borthwick (probable): that's the best word and so they're just us all

[3:40:01] Voice 11: right well just a few moving parts

[3:40:02] Voice 11: so call a question on favor that carries thank you renee thank you so much thank

[3:40:10] Voice 6: you and through

[3:40:10] Voice 6: the chair we'll um we'll look to schedule something um a coordinate with comox staff

[3:40:16] Voice 6: staff um for something this year

[3:40:18] Voice 13: thank

[3:40:19] Voice 11: you thank

[3:40:20] Voice 6: you all

[3:40:21] Voice 11: righty um that's the web page i'm assuming

[3:40:26] Voice 11: active projects updated for your information unless nothing future projects nothing

[3:40:37] Voice 11: upcoming next regular meeting scheduled for tuesday and september 10th uh 10 a.m at an

[3:40:43] Voice 11: an activity center. That's that. So we just need a motion to go in here.

[3:40:52] I move that the meeting be closed to the public in accordance with the Community Charter Part

[3:40:59] 4,

[3:40:59] Trustee Borthwick (probable): Section 3, Section 19, brackets 1, brackets F, and records G. For the purpose of considering

[3:41:05] Trustee Borthwick (probable): F, law enforcement considers that disclosure would be reasonably just expected department

[3:41:11] of conduct of an investigation under or enforcement of an enactment g

[3:41:16] litigation of potential litigation for the community municipality

[3:41:19] Trustee Borthwick (probable): and the recorder and

[3:41:21] Trustee Borthwick (probable): staff attend the meeting so

[3:41:22] Voice 11: second second question one favor that carries we are

ADOPTED
 
Denman Island ADOPTED 1 
Local Trust Committee Minutes 
October 8, 2024 
 
Denman Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
October 8, 2024 
Denman Activity Centre 
1111 Northwest Rd, Denman Island, BC 
 
Members Present: David Maude, Chair  
 David Graham, Trustee  
 Sam Borthwick, Trustee  
   
Staff Present: Renée Jamurat, Regional Planning Manager (electronic)  
 Marlis McCargar, Island Planner  
 Narissa Chadwick, Island Planner (electronic) 
Margot Thomaidis, Planner 2 (electronic) 
 
 Warren Dingman, Bylaw Compliance & Enforcement Manager (electronic)  
 Lisa Millard, Meeting Administrator/Recorder  
   
Others Present: There were approximately four members of the public in attendance.  
 
1. CALL TO ORDER 
Chair Maude called the meeting to order at 10:00 a.m. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Graham reported attendance at recent Committee of the Whole meeting to 
discuss amendments to the draft Policy Statement. 
 
Trustee Borthwick reported attendance at Trust Council. 
3.2 Chair's Report 
Chair Maude reported the following: 
• Attended Trust Council and noted letter being sent to the Province requesting a 
governance review; 
• Attended Union of BC Municipalities conference; and 
• Chief Administrative Officer Hiring Committee will be announcing decision soon. 
3.3 Electoral Area Director's Report - none 

ADOPTED
 
Denman Island ADOPTED 2 
Local Trust Committee Minutes 
October 8, 2024 
4. PUBLIC COMMENTS 
A member of the public, representing the community housing society, noted support received to 
advance their housing project to the Comox Regional District. 
5. MINUTES 
5.1 Local Trust Committee Minutes dated August 13, 2024 - for adoption 
The following amendments were presented for consideration: 
 
Page 2 of the minutes, second bullet point in Public Comments section, change “July, 
2024” to “June, 2024”. 
By general consent, the minutes were adopted as amended. 
5.2 Section 26 Resolutions-Without-Meeting Report dated October 1, 2024 
Received for information. 
5.3 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated October 1, 2024 
Planner noted call for expressions of interest to join the Advisory Planning Commission 
had been sent out again. 
7. DELEGATIONS - none 
8. APPLICATIONS AND REFERRALS 
8.1 DE-RZ-2024.1 (Triple Rock Land Co-op) - Staff Report 
Planner stated the application was to amend the Land Use Bylaw to allow for additional 
density by increasing the number of units on the subject property and to permit 
secondary suites in all units. 
 
Discussion ensued and it was clarified that when a suite is built, the property owner is 
required to submit a ‘septic filing’ from a Registered Onsite Wastewater Practitioner 
(ROWP) or a Professional Engineer prior to construction. Island Health is responsible for 
the approval and oversight of onsite sewage disposal systems on Denman Island and 
plays a regulatory role in ensuring septic systems are designed, installed, and 
maintained according to the Sewerage System Regulation. 
 
It was noted that the applicant was in attendance. 
 
DE-2024-064 
It was MOVED and SECONDED 
that the Denman Island Local Trust Committee Bylaw draft No. 250, cited as 
“Denman Island Land Use Bylaw, 2008, Amendment No. 2, 2024', be amended 
to add “Part 3 – ZONE REGULATIONS, Section 3.3 Residential Zoning Tables – 
Table 3 – Density of Uses, Buildings and Structures is amended by replacing the 
number “15” with the number “19” after Section 1.4 in Schedule 1.  
CARRIED 

ADOPTED
 
Denman Island ADOPTED 3 
Local Trust Committee Minutes 
October 8, 2024 
DE-2024-065 
It was MOVED and SECONDED 
that Denman Island Local Trust Committee Bylaw No. 250 cited as “Denman 
Island Land Use Bylaw, 2008, Amendment No. 2, 2024” be read a first time. 
      CARRIED 
 
DE-2024-066 
It was MOVED and SECONDED 
that the Denman Island Local Trust Committee has reviewed the Islands Trust 
Policy Statement Directives Only Checklist and determined that Bylaw No. 250, 
cited as “Denman Island Land Use Bylaw, 2008, Amendment No. 2, 2024”, is not 
contrary to or at variance with the Islands Trust Policy Statement.  
 
CARRIED  
 
DE-2024-067 
It was MOVED and SECONDED 
that Proposed Bylaw No. 250 be referred to the following First Nations, Local 
Governments and agencies for comment: Cowichan Tribes, Halalt First Nation, 
Da'naxda'xw/Awaetlala First Nation, Qualicum First Nation, Tla'amin Nation, 
Nanwakolas Council, Wei Wai Kum Nation, We Wai Kai Nation, Lyackson First 
Nation, Penelakut Tribe, Snuneymuxw First Nation, Snaw'Naw'As Nation, 
Stz'uminus First Nation, Te'Mexw Treaty Association, Tsu'uubaa-asatx First 
Nation, Tlowitsis First Nation, Homalco First Nation (Xwemalhkwu), 
Mamalilikulla First Nation, K'ómoks First Nation, Comox Valley Regional District, 
School District #71 (Comox Valley), Hornby Island Local Trust Committee, 
Denman Fire Department, and Island Health. 
 
CARRIED 
8.2 DE-RZ-2023.1 (Komas Ranch) - Staff Verbal Update 
The Planner provided a verbal update and highlighted the following: 
• Early referrals had gone out; 
• Engagement with K’ómoks First Nation is ongoing; 
• Staff are planning to meet with archeology staff to discuss terms of reference for 
specific requirements of preliminary field reconnaissance; 
• Water and septic information has been provided by owners and applicants; 
• Owners are exploring Natural Area Protection Tax Exemption Program (NAPTEC) 
covenant options; 
• Staff are working on draft information package regarding possibility of a heritage 
conservation area and an information package for development permit for potential 
shoreline protection options; and 
• Official Community Plan and Land Use Bylaws are being drafted. 
 
Discussion ensued and Trustees requested staff follow up on the following points: 
• Confirm accessory dwelling units have complied with the 400 square foot allowance 
provided in the original land contract with the regional district; and 

ADOPTED
 
Denman Island ADOPTED 4 
Local Trust Committee Minutes 
October 8, 2024 
• Confirm that a cultural heritage investigation permit (CHIP) is not required as per 
applicant’s assertion that it is not necessary because new construction is not being 
undertaken. 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Minor Project: Housing Related Temporary Use Permit Review - Verbal Update 
The Planner provided a verbal update and indicated that referrals had been sent out.  
 
Trustees requested a community information meeting and public hearing be scheduled 
at the same time as the regularly scheduled business meeting in December, 2024. 
9.2 Major Project: Denman Housing Project Update - Staff Report 
The Planner provided a verbal update and highlighted the following: 
• Project charter timelines have been updated for target completion within the 
current term; and 
• Budget has been changed to reflect recommendation to provide K’ómoks First 
Nation with additional funds for continued engagement. 
 
Discussion ensued and the following comments and clarifications were noted: 
• Higher budget amount allocated for First Nations engagement has allowed K’ómoks 
First Nation to have their archaeologist explore and document heritage sites on the 
island; hire a biologist to work with cultural knowledge holders to document 
information, and create a baseline of foundational information for Islands Trust staff 
to better understand how to effectively engage with First Nations; 
• Map has been provided by K’ómoks First Nation showing four areas of particular 
interest, additional areas may be identified, and staff can put this information into 
the framework of suitable land analysis components to indicate areas that are 
better, or less, suited for potential increased density or areas for exclusion; 
• The Land Use Bylaw will be reformatted to improve readability, facilitate ease of 
amendments, ensure consistency with other documents, simplify zoning language, 
and incorporate cross-referencing for effective presentation at the community 
information meeting and public hearing; Working towards improving housing 
language definitions to encourage consistency between Islands Trust and provincial 
definitions; 
• Staff to look into the benefits of permitting dwelling units in institutional zone as 
examples of funding becoming available since not having zoning in place has 
resulted in lost funding opportunities in the past;  
• Regulations have been proposed to ensure vacation rentals are attached to a bed 
and breakfast operation to address bylaw enforcement issues and for clarity; 
however, it was noted that the Local Trust Committee should engage with 
community members to ensure that currently accepted practices are not 
inadvertently curtailed; 
• Staff have provided bylaw examples of permissible alternative types of dwelling 
units and Trustees noted that as long as septic is dealt with appropriately then most 
alternative units would be acceptable; 
• Bylaws should reflect that domestic water supply can be derived from cisterns; 

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• Secondary suite permissions can be expanded where there are existing water 
systems; 
• Local Trust Committee would like to allow both secondary suites and accessory 
dwelling units on a property; 
• Staff can have conversations with water suppliers to determine if a suite or an 
accessory dwelling unit could be served by a cistern; 
• Siting and use permits would not be issued for new builds unless a cistern is 
installed;  
• Clarity is required around allowance for cistern only versus water system or 
community water system; 
• Local Trust Committee agrees with 18000 litres (5000 gallons) water storage 
requirement; 
• Preferred choice to determine floor area maximum is the total combined floor area 
of all dwelling units versus lot coverage allowance; and 
• Local Trust Committee encourages flexible housing options and opportunity to have 
them on larger lots. 
 
Staff noted that the Local Trust Committee requested staff explore domestic water 
requirements. 
DE-2024-068 
It was MOVED and SECONDED 
that the Denman Island Local Trust Committee approve the revised Denman 
Island Housing Review Project (Stage 2, Phase 2) Project Charter.  
CARRIED 
 
DE-2024-069 
It was MOVED and SECONDED 
that the Denman Island Local Trust Committee request staff provide the 
K’ómoks First Nations with an additional $5,000 out of the existing project 
budget (2024-25) to support continued engagement on this project.  
CARRIED 
 
DE-2024-070 
It was MOVED and SECONDED 
that the Denman Island Local Trust Committee approve the next steps for 
completing Denman Island Housing Review Project (Stage 2, Phase 2A). 
CARRIED 
The meeting was recessed for a break at 12:20 p.m. and reconvened 12:55 p.m. 
10. CORRESPONDENCE - none 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
11. NEW BUSINESS 
11.1 K’ómoks First Nations Presentation on Cultural Heritage Investigation Permits (CHIPs) 
K’ómoks First Nation Archaeologist and Project Coordinator, Raini Bevilacqua, provided 
a presentation and highlighted the following: 

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• Cultural Heritage Investigation Permits (CHIPs) are a reconciliation tool;  
• Impacts to K’ómoks First Nation cultural heritage can be managed and mitigated 
through CHIP system; 
• Archaeology sites on public and private land are protected under the Heritage 
Conservation Act; 
• Archaeology Branch only requires permits within registered and known site 
boundary; 
• Archaeology sites are kept confidential in BC, resulting in a lack of awareness of 
registered sites on properties which creates potential for site destruction; 
• CHIP allows K’ómoks First Nation to make informed decisions about irreversible 
impacts to their cultural heritage; 
• CHIP required before project begins, within areas of high archeology potential or 
registered sites, and within 200 metres of registered arch sites and major 
waterbodies; and 
• K’ómoks First Nation works with municipal, provincial, and federal agencies to 
streamline the process from permitting to protection. 
 
Trustees thanked the presenter and had no further questions. 
11.2 Dark Sky Principles Adoption Advocacy – Briefing 
Received for information. 
12. STAFF REPORTS 
12.1 Trust Conservancy Report - none 
12.2 Applications Report - none 
12.3 Trustee and Local Expense Report dated July, 2024 
  Received for information. 
12.4 Adopted Policies and Standing Resolutions 
Received for information. 
12.5 First Nations Relationship Building Update 
12.5.1 Interest in Meeting with K’ómoks First Nations Chief and Council - Verbal 
Update 
Regional Planning Manager Jamurat provided a verbal update. 
DE-2024-071 
It was MOVED and SECONDED 
that Denman Island Local Trust Committee request staff to coordinate an 
update meeting between the Local Trust Committee and K’ómoks First Nation 
Chief and Council and that the Denman Island Local Trust Committee use up to 
$1000 for arrangements to host a meeting if so desired. 
CARRIED 
12.6 Local Trust Committee Webpage 
  No changes at this time. 

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13. WORK PROGRAM 
13.1 Active Projects Report dated October 1, 2024 
Received for information. 
13.2 Future Projects Report dated October 1, 2024 
Received for information. 
 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, December 10, 2024 at 10:00 am at 
Denman Activity Centre, 1111 Northwest Road, Denman Island, BC 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 
DE-2024-072 
It was MOVED and SECONDED 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(f)(g) for the purpose of considering: 
(f) law enforcement, if the council considers that disclosure could reasonably be 
expected to harm the conduct of an investigation under or enforcement of an 
enactment; 
(g) litigation or potential litigation affecting the municipality; 
and that the Recorder and Staff attend the meeting. 
CARRIED 
The meeting was closed to the public at 1:42 p.m. 
15.2 Recall to Order 
  The meeting was recalled to order at 2:10 p.m. 
15.3 Rise and Report - none 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 2:11 p.m. 
 
_________________________ 
David Maude, Chair 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder