Salt Spring Island Local Trust Committee community information meeting, October 10, 2024

[0:00:02] Voice 17: And Rob, I noticed Earl Rook is in the attendees list there.

[0:00:09] Voice 17: So when I get there, you could promote him.

[0:00:25] Voice 5: I

[0:00:26] Voice 12: couldn't quite hear that, Chair Peterson.

[0:00:29] Voice 17: Oh, just noting that LCC Chair Rook is on the attendees list.

[0:00:35] Voice 17: So when we get to the CRD portion, maybe you can promote him.

[0:00:44] Voice 12: Thank you for that.

[0:00:45] Voice 12: He's being promoted to panelist.

[0:00:47] Voice 12: The meeting is being recorded.

[0:00:51] Voice 12: is live streaming and I'll turn it over to you.

[0:00:57] Voice 17: Okay well good morning everyone. I'd like to call

[0:01:01] Voice 17: this regular electronic meeting of the Salt Spring Island Local Trust Committee to order.

[0:01:08] Voice 17: We are recording the meeting and it should be up on the Islands Trust website in a few days.

[0:01:16] Voice 17: I want to begin today by acknowledging that we're fortunate to be able to gather in

[0:01:22] Voice 17: locations across the Islands Trust area in the territories of the Coast Salish peoples,

[0:01:27] Voice 17: the keepers of these lands and waters since time immemorial. When I think about the history of

[0:01:34] Voice 17: this place in the period since Europeans first arrived in the area, I often think about how

[0:01:39] Voice 17: things would have been here on the islands prior to their arrival. There were many villages

[0:01:45] Voice 17: bustling with activity. There would be food harvesting, drying and cooking, children and

[0:01:52] Voice 17: and adults, longhouses and ceremonial poles, fishweirs and clam gardens, canoes, drumming,

[0:01:58] Voice 17: singing, and dancing, feasts, and community events all taking place along the pristine

[0:02:04] Voice 17: shoreline environment. A document on the Salt Spring Archives website compiled with the help

[0:02:11] Voice 17: of First Nations elders lists 13 St. Jotland place names on Salt Spring and 28 Hul'qminum

[0:02:19] Voice 17: place names which is just one reminder of the rich history of indigenous peoples in this place

[0:02:26] Voice 17: since first contact so much has changed it's important to reflect on the impacts of european

[0:02:31] Voice 17: settlement including the devastation wrought by important imported diseases and the oppressive

[0:02:39] Voice 17: policies which dispossess first peoples from their land outlawed customs and ceremonies

[0:02:44] Voice 17: and forcibly took children from their homes and placed them in residential schools

[0:02:48] Voice 17: ghouls. In recent years, Canadian courts have consistently upheld the constitutional rights

[0:02:54] Voice 17: and title of First Nations, and exhorted governments to focus on negotiation as the

[0:02:58] Voice 17: best path forward towards settling disputes and reaching agreements which respect those rights,

[0:03:05] Voice 17: to bring us to a place of working together rather than continuing fruitless conflict.

[0:03:11] Voice 17: Injustices and inequities remain, and there's much work to be done to address historical wrongs

[0:03:17] Voice 17: and to resolve the current issues in a collaborative and respectful manner.

[0:03:22] Voice 17: Islands Trust, as a creation of the province,

[0:03:24] Voice 17: does not have the legislative powers to address the larger issues around rights and title,

[0:03:29] Voice 17: but there is opportunity for us to work together

[0:03:32] Voice 17: within the context of our jurisdiction for land use planning.

[0:03:36] Voice 17: Acknowledging our limitations with regard to provincial and federal regulation,

[0:03:40] Voice 17: building respectful relationships and providing opportunities for active listening

[0:03:44] Voice 17: are important aspects which we can engage in now

[0:03:47] Voice 17: as part of our ongoing commitment to meaningful reconciliation.

[0:03:53] Voice 17: Let today be the next step on our journey together.

[0:04:00] Voice 17: So with that, I will introduce myself.

[0:04:03] Voice 17: My name is Tim Peterson.

[0:04:05] Voice 17: I'm elected on Laskete Island,

[0:04:06] Voice 17: and I'm the chair of the Saltsburg Island Local Trust Committee.

[0:04:11] Voice 17: Joining me today are local trustees Laura Patrick and Jamie Harris,

[0:04:18] Voice 17: as well as staff members, regional planning manager, Chris Hutton, Sarah Sugar, our recorder, legislative clerk, Rob Pingel, planner Garuba.

[0:04:37] Voice 17: And we also have Director Holman from the CRD, Earl Rook, chair of the local community commission.

[0:04:46] Voice 17: I see Justine Stark is with us from the CRD2, and we're hoping to be joined shortly by Chief Pam Jack for today's meeting.

[0:05:01] Voice 17: This meeting is an official forum for the Local Trust Committee to make decisions about land use planning matters and to discuss relevant business.

[0:05:08] Voice 17: And it is also a place of employment, and our staff have the right to a safe and respectful workplace.

[0:05:13] Voice 17: place. We do have a town hall session coming up in the meeting and that is the opportunity for

[0:05:23] Voice 17: the public to address the local trust committees and when addressing the local trust committee

[0:05:30] Voice 17: we request that you direct your comments to the committee not to other members of the public or

[0:05:36] Voice 17: staff to speak about individuals or issues not individuals and to be clear concise and

[0:05:44] Voice 17: use respectful language so with that uh we do have an agenda before us i'll look to trustees

[0:05:54] Voice 17: to see if there is anything that needs amending on the agenda and i see trustee patrick uh it would

[0:06:02] Trustee Patrick: just be nice under agenda item 15 to get an update on the communications and engagement for

[0:06:08] Trustee Patrick: the complete communities that's possible okay

[0:06:15] Voice 17: and i'd look to staff to see if that is uh something

[0:06:18] Voice 17: we can get an update on today mr hutton uh

[0:06:22] Voice 11: i can i can provide uh an update uh later on in the

[0:06:26] Voice 11: agenda and uh i know that mr bucken is um in the background today so i will just reach out to him

[0:06:33] Voice 11: and confirm if he can join us uh but i would suggest putting that into the project update

[0:06:38] Voice 11: the area of the uh the agenda that works okay

[0:06:44] Voice 17: uh so that would be

[0:06:50] Voice 17: agenda

[0:06:51] Trustee Patrick: item 15 uh

[0:06:53] Voice 17: oh so 15 okay yeah so i'll just make myself a note of that

[0:06:58] Voice 17: and then i see trustee harris's hand um go ahead sir do we need

[0:07:06] Voice 3: to have a conversation about the

[0:07:07] Voice 3: the november ltc meeting it's time and date that

[0:07:11] Voice 17: is correct i was going to add that uh myself that

[0:07:15] Voice 17: wasn't resolved at our previous meeting we just brought up that it uh that was an issue so i do

[0:07:20] Voice 17: have that um noted i was and uh we can bring that up under uh section 19 of upcoming meetings

[0:07:34] Voice 17: okay so uh if there's is there anything else to add today not seeing any i'll take it by

[0:07:45] Voice 17: general consent that we will adopt the agenda as amended um we're expecting chief jack to join us

[0:07:57] Voice 17: um and we had set aside um space and the next item but i don't see that she has joined the zoom yet

[0:08:09] Voice 17: so given that um i think we'll just advance to um the town hall selection and then um and then

[0:08:21] Voice 17: when chief jack gets here we can uh give her some space to to address the local trust committee

[0:08:29] Voice 17: So I see one attendee electronic and Mr. Pingel has indicated there's a member of the public at the meeting live location there that may want to address the LTC.

[0:08:43] Voice 17: So I'll look to Mr. Pingel to see if that is the case.

[0:09:02] Voice 12: Hello,

[0:09:03] Voice 8: can you hear me?

[0:09:06] Voice 17: Yes, thank you. Go ahead.

[0:09:07] Voice 17: Can

[0:09:07] Voice 8: you hear me?

[0:09:08] Voice 8: Okay, so my name is Maxine.

[0:09:10] Voice 17: Yes.

[0:09:10] Voice 8: I'm here today talking on behalf of Positively Forward, and we are a group that exists to promote the Islands Trust and the Islands Trust supporting its mandate.

[0:09:25] Voice 8: And because of that, we've gotten quite involved with the housing issue on Salt Spring, which we have a whole page on our website with our position on the housing issue.

[0:09:35] Voice 8: And since this is an important issue in the upcoming OCP LUB update, we've gotten quite involved in following that as well.

[0:09:44] Voice 8: And we're quite concerned that the community engagement portion is being scheduled for December and January, a time when it is difficult for many people even to get out of their homes.

[0:10:00] Voice 8: If there's snow, you know, many roads on Salt Spring are not cleared for a while, and another

[0:10:07] Voice 8: problem is in December, people are quite busy with the holidays, and after that, many people

[0:10:13] Voice 8: leave, even people who are not particularly well off, go places that are inexpensive like

[0:10:19] Voice 8: like Mexico. So for I know that you wanted to have a diverse community involved. And this time,

[0:10:30] Voice 8: really, it does exclude a portion of our community, or at least has the potential to do that.

[0:10:37] Voice 8: Also, the complete communities meeting that are scheduled for next week. This was very

[0:10:44] Voice 8: very short notice that it was just in the driftwood yesterday for meetings to take place

[0:10:53] Voice 8: next week. Very hard for people who have to plan their medical appointments and various things

[0:11:00] Voice 8: in advance. So I just, we would urge you to reconsider that. And also reconsider the

[0:11:07] Voice 8: December, January dates for community engagement. Thank you very much.

[0:11:16] Voice 17: okay um thank you maxine and i just want to acknowledge that um now look at uh chief jack

[0:11:25] Voice 17: has joined us we're happy to see you here um chief jack we just skipped ahead to the town hall

[0:11:31] Voice 17: session so if you'll bear with us i'll see if there's anyone else that wants to address the

[0:11:35] Voice 17: local trust committee and then i'll turn it over to you um so uh mr pingel as you're in the room

[0:11:42] Voice 17: there is there anyone else um there that would like to address the local trust committee

[0:12:02] Voice 17: it's very difficult for us to hear you sir yeah technology uh

[0:12:07] Voice 12: no one else is

[0:12:08] Voice 13: here in the room

[0:12:09] Voice 13: but there is one okay

[0:12:10] Voice 17: i i think you said there's no one else in the room but did you say there's

[0:12:19] Voice 17: a person online that wants to address the local trust committee i

[0:12:24] Voice 12: said if they want to address

[0:12:25] Voice 12: us the local trust committee they should raise their hand oh

[0:12:29] Voice 17: okay thank you all right so i do

[0:12:31] Voice 17: see uh a raised hand in the attendees list uh mr hellam um uh so please go ahead and uh keep your

[0:12:41] Voice 17: comments um uh brief if you could and uh go ahead hello can you

[0:12:49] Voice 10: hear me yes we can excellent

[0:12:52] Voice 10: Excellent. My name is Richard Hellam. And I have, we've applied for a development variance permit. And what the problem is, is this, we're unsure of the status of it because of there's some kind of connection between Islands Trust and the CRD.

[0:13:09] Voice 10: And we've come across many different problems throughout this process, including a lot of conflicting information and various errors by different people, different times.

[0:13:24] Voice 10: Anyways, we're very concerned that these issues are going to not permit our development variance permit to move forward.

[0:13:35] Voice 10: um so what i'd asked yesterday was i asked a couple of people um that we could if we could

[0:13:43] Voice 10: pause this dvp process because some information came in at the very last minute and i am not

[0:13:48] Voice 10: really sure what's going on so i sent a letter to i believe uh chairperson peterson and rob knows

[0:14:00] Voice 10: knows all about it and so does Chris and things like this um so that's all I really needed to

[0:14:07] Voice 10: know was whether or not this our development variance program was going to be varied or

[0:14:12] Voice 10: waived or what was going on with it because we were only given two options either it was going

[0:14:16] Voice 10: to move forward or it was not um those were my two questions okay

[0:14:25] Voice 17: thank you for that um it is

[0:14:26] Voice 17: on the agenda today and I'll just look to staff um my inclination would be to address that

[0:14:32] Voice 17: application when we get to it in the agenda, but I'll look to staff to see if there's any other

[0:14:38] Voice 17: advice.

[0:14:41] Voice 11: Mr. Chair, the ordering of the agenda, of course, is as it is. LTC is welcome to move

[0:14:50] Voice 11: the item up if it so chooses to an earlier time, if that's in any way helpful. The recommendation

[0:14:56] Voice 11: The recommendation of staff is that if there's a desire to consider it at a later date, you may resolve to defer the application.

[0:15:06] Voice 11: And because the notice has already been given, we just need to state when that would be.

[0:15:10] Voice 11: So I probably would suggest such a resolution would need to come after we have the discussion about the November meeting, at which time we'll be able to state that this will happen at that meeting on date XYZ.

[0:15:22] Voice 11: if that's um okay

[0:15:25] Voice 17: thank you for that advice thank you um so i see one more uh person has

[0:15:34] Voice 17: joined the attendees list electronically um so if you wish to address the local trust committee

[0:15:40] Voice 17: please raise your electronic hand and i'll give you a moment in case that is your desire okay i'm

[0:15:54] Voice 17: not seeing any raised hands and uh mr pingel has confirmed there's no one else in the room that

[0:16:02] Voice 17: wants to address the local trust committee mr chair yes sir

[0:16:06] Voice 11: could i suggest that i mean the

[0:16:08] Voice 11: raise your hand may not be uh the most intuitive function for people uh if that person wished to

[0:16:12] Voice 11: speak like just say hey i want to talk that might be a more practical way to just help our ensure

[0:16:18] Voice 11: people everybody has access okay

[0:16:21] Voice 17: certainly and uh the raise hand function is usually on the bottom

[0:16:25] Voice 17: of the zoom screen but i see um uh name elizabeth up so elizabeth if you have something to

[0:16:33] Voice 17: say to the local trust committee please go ahead now and otherwise uh i'll give you a moment and

[0:16:40] Voice 17: otherwise we'll move along okay i'm not seeing a hand or or uh hearing um from that person

[0:16:57] Voice 17: so uh let's move along on our agenda now we're going to backtrack a little bit and um and welcome

[0:17:04] Voice 17: Penelope to uh Chief Jack to our meeting it's good to see you here today and uh of course

[0:17:13] Voice 17: saw you just a couple days ago on Galliano so thank you for joining us and um please go ahead

[0:17:18] Voice 17: My

[0:17:21] Voice 9: apologies for being late. I'm convocating today with my second master's degree and I got

[0:17:30] Voice 9: sidetracked and busy and then I had my niece calling me from home to ask her to help her with

[0:17:37] Voice 9: a paper she was writing that was due today. So I was helping her and then I realized the time and

[0:17:46] Voice 9: and I apologize for my tardiness.

[0:17:50] Voice 9: I would first of all like to introduce myself in our language.

[0:18:16] Voice 9: Pam Jack so my my traditional name comes from the Hwasanich territories as Chikhinikwat my

[0:18:30] Voice 9: European name is Pam Jack and I'm the chief of Penelakut and I come from Penelakut I come from

[0:18:41] Voice 9: I come from Samiamu, I come from Hulaut, I come from Saikum, and I say that because, and we, and of course Salt Spring, I say that because my grandparents raised me and my grandmother was from Saikum, her father was from Penelaket, my grandfather was from Hulaut,

[0:19:05] Voice 9: And our ties through their parents were Sami'amu, Laiaksin, so well-rounded individual and just recently elected chief of Penelaket.

[0:19:23] Voice 9: and I'm really honored to be here today to be able to um approach and I appreciate um

[0:19:33] Voice 9: the invite and I'm really want to say to our Salt Spring community and the trust that

[0:19:41] Voice 9: I'm really sorry that um we haven't been involved in the past um it it pains me to hear both on

[0:19:53] Voice 9: and Galeano and Salt Spring that we haven't had an active role and presence in the communities

[0:20:00] Voice 9: just because of the stories that I hear from my grandparents on the connections to the communities

[0:20:10] Voice 9: and we used to be out in the communities all the time because my grandpa was a

[0:20:18] Voice 9: fisherman and he was on the water all the time and we would go you know collect cockles and food

[0:20:25] Voice 9: and seaweed and and the wool on the islands and so we were always out and about on the various

[0:20:35] Voice 9: islands so it really saddens me to hear that um we haven't been an active um entity within

[0:20:45] Voice 9: in salt spring and galliano um i really feel like my role as chief um is not i've said this at um

[0:20:59] Voice 9: galliano islands trust is that i don't come with an agenda i don't come um with my own personal

[0:21:11] Voice 9: personal viewpoints i'm here um for elders and for our people and the voice of our people the

[0:21:21] Voice 9: voice of our elders um and also from the direction of our our council table i take my direction from

[0:21:32] Voice 9: my council my elders and i just want to say that um that i really honor our partners and our

[0:21:48] Voice 9: community our sister communities within salt spring we have such a unique way of living island

[0:21:57] Voice 9: life is a unique way of living and quite often we need to support each other to ensure that we

[0:22:04] Voice 9: We we we continue to thrive. And that's always been our teachings and my teachings with my grandparents.

[0:22:13] Voice 9: Never wait to be asked to do something. You see what needs to be done and you do it.

[0:22:21] Voice 9: You just pick up and do it. So I just want to say that.

[0:22:24] Voice 9: And I just want to say that I'm humbled and I humbly come before all of you today as the chief of Connecticut, again, entrusted by my council to deliver a message to the Salt Spring Island community, Islands Trust and people.

[0:22:46] Voice 9: That's very important to our council.

[0:22:49] Voice 9: It's with great sincerity that I declare our unwavering interest in working with Salt Spring Island and the Salt Spring Island residents that we are on the unceded territory of the Penelakut people.

[0:23:09] Voice 9: Our Penelakut Mistimo never relinquished any land voluntarily.

[0:23:14] Voice 9: It was taken from us.

[0:23:16] Voice 9: um our our elders have always long regarded um our territories from um some of them say from

[0:23:27] Voice 9: mountaintop to mountaintop but we also have you know strong ties in the Fraser Inlet and our

[0:23:33] Voice 9: our fishing villages there well documented archaeological documentation on that and our

[0:23:40] Voice 9: our elders have been saying to me that you know we need to relay that message that we never

[0:23:49] Voice 9: relinquished any of our lands it's our right and recognized under article 10 article 18 article 19

[0:23:58] Voice 9: article 26 and 27 of the united declaration on the rights of indigenous people um having said that

[0:24:09] Voice 9: you know I'm not here and we're not here to be in opposition of anyone I've said that we're here

[0:24:15] Voice 9: to work together as one one heart one mind um we come with um come to you

[0:24:25] Voice 9: in the spirit of partnership and good faith seeking to work with you um to ensure that

[0:24:33] Voice 9: that our people have a strong foothold on our ancestral land.

[0:24:37] Voice 9: Our goal is not to disrupt or cause conflict,

[0:24:43] Voice 9: but to establish a strong foundation

[0:24:46] Voice 9: and understanding and cooperation with one another.

[0:24:51] Voice 9: We also recognize the importance of maintaining the relationships,

[0:24:57] Voice 9: a harmonious relationship with all our stakeholders.

[0:25:02] Voice 9: holders. And in the spirit of that, and this declaration today, as the Chief of Penelaket

[0:25:12] Voice 9: Mistimo, I assure you that we are committed to working together in a manner that respects the

[0:25:18] Voice 9: interest of all parties involved. We are ready to engage in open and constructive dialogue to find

[0:25:25] Voice 9: mutually beneficial solutions to build a future where the Penelaket Mistimo can thrive on the

[0:25:31] Voice 9: the land that we have sustained for generations. My council and I come to you and thank you for

[0:25:40] Voice 9: your time and the opportunity to be able to share our perspectives. We look forward to the

[0:25:48] Voice 9: conversation and collaboration with the community, Salt Spring Island community, that will shape a

[0:25:54] Voice 9: a path forward, one grounded in reconciliation and the recognition of our Penelakut inherent

[0:26:01] Voice 9: rights. I ran on the thought of watching our community in a way that we have really fallen

[0:26:24] Voice 9: and behind even our counterparts not only our island counterparts but our counterparts where

[0:26:34] Voice 9: stamina's cloud couch and all our communities are thriving around us and because we

[0:26:44] Voice 9: were such an isolated island and as i mentioned that we have the unique diversities of and

[0:26:50] Voice 9: and challenges of living on an island life,

[0:26:56] Voice 9: we don't have an economy that is thriving on Penelakut.

[0:27:01] Voice 9: So I ran on the pretense of moving our community forward

[0:27:07] Voice 9: and building partnerships within our surrounding communities

[0:27:11] Voice 9: and creating alliances where we can.

[0:27:16] Voice 9: I'm always here in the back of my mind

[0:27:20] Voice 9: one respected elder that I always hear when we speak to our federal partners and

[0:27:27] Voice 9: Tim you've heard this the other day she always says help us help you help us and

[0:27:34] Voice 9: on that always looking at those partnerships and not segregating ourselves but trying to

[0:27:45] Voice 9: to create opportunities and synergies within each other

[0:27:49] Voice 9: to be able to support each other in moving forward.

[0:27:53] Voice 9: I, of course, want to see our community thrive economically.

[0:27:57] Voice 9: I wanna see our community build itself

[0:28:01] Voice 9: and become a supporting force for the municipalities

[0:28:08] Voice 9: of North Cowichan, our islands,

[0:28:12] Voice 9: and that's my goal in the next four years this term that I've I have been elected in as chief

[0:28:25] Voice 9: is to really build those partnerships and create the alliances and synergies where we can

[0:28:33] Voice 9: come together and support each other in building opportunities strengthen each other

[0:28:42] Voice 9: and be able to show our next generation the partnerships that can be built

[0:28:53] Voice 9: and good quality relationships that can be built

[0:28:56] Voice 9: so we're not working in isolation of each other.

[0:29:01] Voice 9: That's not how our old people taught us that we really have to work together.

[0:29:07] Voice 9: And I believe that with our non-Native counterparts,

[0:29:13] Voice 9: parts and as our elder carlene thomas has always said you know help us help you help us um it's

[0:29:20] Voice 9: about building those relationships and being able to um thrive together as one as i stated the nuts

[0:29:32] Voice 9: so having said that i really appreciate the opportunity to approach the trust and the

[0:29:41] Voice 9: the community members that are here. And I apologize again for not being our

[0:29:47] Voice 9: Penelakut people, not being a presenting force. I had a conversation with our

[0:29:53] Voice 9: counterparts in the Hwasanich territory. Most of them are my relatives.

[0:30:00] Voice 9: And, you know, have said that, you know, I understand that you guys are visible on Salt Spring and, you know, same thing, wanting to work together as one and coming together to be able to do that and not in opposition and opposing agenda issues or items.

[0:30:25] Voice 9: I really believe that, as my grandparents believed, that we can always find solutions, even when we don't agree at times. So I take that position with me and that heart with me wherever I go, that we can always find solutions.

[0:30:42] Voice 9: and i just want to say that my hands are up to everyone for allowing me to speak today

[0:30:49] Voice 9: and um approaching you guys humbly with my hat in hand to state this message on behalf of our

[0:31:00] Voice 9: and my council thank you

[0:31:06] Voice 17: so much uh for being here with us chief jack and and um

[0:31:12] Voice 17: I just want to say it's I feel it's really great that you're as you're stepping into your new role as chief that that you're making taking the time to to come to these local trust committee meetings.

[0:31:34] Voice 17: meetings, and I hope that we're at the beginning of building strong and durable relationships.

[0:31:43] Voice 17: And I really appreciate you being here. Thank you.

[0:31:52] Voice 17: So next on our agenda, we have a presentation on the CRD Rural Housing Program, and that's

[0:32:00] Voice 17: coming to us from Justine Stark today.

[0:32:04] Voice 17: um so i will turn it over to justine hi

[0:32:12] Voice 2: everyone thank you um i'll just take a minute to share my

[0:32:15] Voice 2: screen and um just bear with me um as i do this i want to also really um offer my gratitude

[0:32:33] Voice 2: and acknowledgement um for um chief jack to come i was at the galliano meeting as well and it was

[0:32:43] Voice 2: super powerful um to see penelaket interacting with the community of galliano and the trustees

[0:32:50] Voice 2: and the staff and um i i felt like there was a shift in the room um through that conversation

[0:32:58] Voice 2: And I'm so grateful to see that you are coming to the local trust committee meetings and engaging the Islands Trust Island Communities.

[0:33:06] Voice 2: I've been working for Island Communities for many years, and I'll follow up with you offline.

[0:33:12] Voice 2: But I was previously a planner with Islands Trust, and currently I now work for the Capital Regional District, but I still support the Southern Gulf Islands.

[0:33:21] Voice 2: Islands. My role is Southern Gulf Islands Electoral Area Manager. And this year, I've

[0:33:29] Voice 2: been seconded to the Regional Housing Division of the Capital Regional District to support

[0:33:34] Voice 2: the development of a rural housing program for the CRD. And so that's what I'm giving

[0:33:39] Voice 2: a presentation about today. And we'll just get right into it. I've been doing this work

[0:33:50] Voice 2: from the time when I was a planner at Islands Trust

[0:33:52] Voice 2: and looking at the supply shortage of housing

[0:33:58] Voice 2: in our islands and the difficulty we have

[0:34:01] Voice 2: as island communities to resolve the housing crisis

[0:34:06] Voice 2: and to address the needs of the communities

[0:34:08] Voice 2: across the housing spectrum.

[0:34:11] Voice 2: Progress is tricky because island communities

[0:34:16] Voice 2: don't accommodate the kind of density and growth

[0:34:18] Voice 2: that you can do in urban communities and so there's no developers coming and asking to build

[0:34:25] Voice 2: housing because there's no business case to do so and our islands are too sensitive to be able to

[0:34:32] Voice 2: accommodate that model of growth. We need an approach to housing solutions that's respectful

[0:34:40] Voice 2: of the environment, of the Islands Trust mandate and of the community's needs.

[0:34:44] Voice 2: So it's been a long time that we've been trying to get some direction from the CRD that would provide solutions that are kind of appropriate to the context of our islands.

[0:35:02] Voice 2: We know that housing, building housing and the development process is more expensive on island communities.

[0:35:09] Voice 2: Pre-development costs are higher.

[0:35:11] Voice 2: They're higher because, well, to get through the zoning and to really prove, to use that evidence-based approach to prove that the development isn't going to negatively impact the environment and isn't going to abuse water resources.

[0:35:27] Voice 2: resources there's a higher cost to that kind of the professional reports that are required through

[0:35:32] Voice 2: the zoning process but then there's servicing challenges as well when you go to build you know

[0:35:38] Voice 2: we assume and we know Islands Trust does a very good job of of only approving developments that

[0:35:43] Voice 2: meet that high bar of environmental sustainability but when you don't have a community water like in

[0:35:49] Voice 2: most of the islands you don't you're outside of community water systems so then you're looking at

[0:35:55] Voice 2: you know, building the infrastructure to support the housing on site. So on site water systems,

[0:36:00] Voice 2: on site septic systems, and this increases the cost. And so we've got small scale housing

[0:36:06] Voice 2: needed badly. We've got a really uphill battle trying to fund and develop those housing.

[0:36:12] Voice 2: And so all of this is kind of like the rationale for when the Southern Gulf Islands developed a

[0:36:23] Voice 2: The housing strategy and the main, one of the main goals of the housing strategy was to have the CRD create a rural housing program that could tailor, be tailored to the very unique context of the islands.

[0:36:41] Voice 2: So we did this work on the Southern Gulf Islands through the Economic Sustainability Commission over on Salt Spring.

[0:36:49] Voice 2: spring, your local community commission now oversees that service of economic development

[0:36:54] Voice 2: in the community. And I know next week they're having a discussion about doing a housing strategy

[0:36:59] Voice 2: and it'll be very important to work collaboratively with the local trust committee to ensure there's

[0:37:05] Voice 2: no duplication of efforts and that we're supplementing each other. I'm going to get

[0:37:08] Voice 2: into that later. But as I mentioned, the main goal of the Southern Gulf Islands housing strategy

[0:37:13] Voice 2: um was uh to support housing that you know meets the needs across the spectrum um look at ownership

[0:37:22] Voice 2: housing look at rental housing but look at housing that um is fits the context of our rural settlement

[0:37:29] Voice 2: patterns and our sensitive islands um we want to support islanders providing housing for islanders

[0:37:36] Voice 2: and we want to support a whole government approach because of the multi-jurisdictional nature

[0:37:41] Voice 2: nature of our unincorporated island communities, we really need to work together and we need to

[0:37:47] Voice 2: be strategic and effective when we do that. And again, not duplicate effort and leave big

[0:37:53] Voice 2: gaps, but try and supplement each other's work so that we're providing a whole solution for

[0:38:00] Voice 2: the community who receives it. We were successful in getting the CRD board to prioritize rural

[0:38:09] Voice 2: housing um as one of the three things that's focusing on this term under its housing programs

[0:38:16] Voice 2: and we're doing that as a pilot project for salt spring and the southern gulf islands electoral

[0:38:21] Voice 2: area so you know as you know the crd or if you don't know crd regional district it covers 13

[0:38:29] Voice 2: municipalities all the way and three electoral areas goes all the way up to port renfrew

[0:38:35] Voice 2: and all the way down to Galliano Island and so the three electoral areas two are in the

[0:38:42] Voice 2: Islands Trust area Salt Spring and the Southern Gulf Islands and Southern Gulf Islands includes

[0:38:46] Voice 2: Maine, Saturna, Galliano, Pender okay so together we're the archipelago within the Islands Trust

[0:38:52] Voice 2: area that's also covered by the CRD and so this pilot project is for the two electoral areas

[0:38:59] Voice 2: areas um it's not about another creating another strategy this is actually a program we're hoping

[0:39:06] Voice 2: to um deliver service and um we've been able to strike a partnership with the um southern

[0:39:14] Voice 2: gulf islands tourism partnership to fund this and because of that um partnership um the crd board i

[0:39:21] Voice 2: think has looked more favorably at our ability to roll out this pilot because we have this funding

[0:39:26] Voice 2: And it's kind of a cool partnership because Southern Gulf Islands Tourism Partnership is the organization that receives the MRDT tax through Destination BC.

[0:39:37] Voice 2: So they are responsible for marketing sustainable tourism on the islands, and they get funding from the tax that online accommodation providers collect from their customers.

[0:39:48] Voice 2: So the Airbnb people and the VRBO people, those taxes are given to the Southern Gulf Islands Tourism Partnership, who in turn also has a goal to support and advance housing, especially workforce housing, but they're not in the business of housing.

[0:40:07] Voice 2: So they've agreed to fund our pilot project, and that's really just given it the legs to go.

[0:40:13] Voice 2: um so um it's baby steps we're sticking our toe in the water uh we're just um proposing

[0:40:24] Voice 2: three very concrete things as a pilot for 2025 and 2026 um and the first one was kind of we are

[0:40:34] Voice 2: doing our research and our feasibility studies um towards creating an accessory dwelling unit

[0:40:41] Voice 2: incentive program which I'll explain just as the provincial government announced their secondary

[0:40:46] Voice 2: suite incentive program so we we did all this feasibility work looking at how different levels

[0:40:52] Voice 2: of incentives how different grants given to private property owners would change the return

[0:40:57] Voice 2: on investment and might encourage them to build a secondary suite or a cottage on their property to

[0:41:02] Voice 2: rent to a community member and then the province rolled out their program which is great and it

[0:41:09] Voice 2: It's like our islands are eligible for that program. And so I think what we're as a sort of our base scenario is to replicate their program and just kind of add add another layer of funding for it.

[0:41:21] Voice 2: So this is the idea of this is to support islanders creating housing for islanders in what's known as the secondary housing market.

[0:41:32] Voice 2: So not necessarily relying, not only relying on nonprofit multi-unit housing projects that are kind of hard to get through the zoning process, but to take advantage of the hard work that local trust committees have done to allow secondary suites and cottages where they are allowed.

[0:41:51] Voice 2: and every island has some permissions for secondary suites and cottages but we know from

[0:41:57] Voice 2: the building permit data that there's little uptake and we know also that one of the obstacles

[0:42:02] Voice 2: to building out secondary suites and cottages is cost um you know since on salt spring 2013

[0:42:10] Voice 2: when the first secondary suites bylaw was introduced we've only had 10 secondary suites

[0:42:16] Voice 2: built um with building permits um and so you know there's there's this is this is an opportunity

[0:42:23] Voice 2: to support uh increasing the diversity of housing stock on the islands and so we're looking

[0:42:29] Voice 2: um as at a pilot project to offer a forty thousand dollar incentives that could be stacked

[0:42:36] Voice 2: with the provincial forty thousand dollars um for people to um they would receive it as a

[0:42:43] Voice 2: a forgivable loan and they could put it towards renovating a house to put in a suite or building

[0:42:50] Voice 2: a cottage and they would get 20 20 percent back over a five-year period if they comply with the

[0:42:56] Voice 2: program and the provincial program has affordability requirements so they have to demonstrate they're

[0:43:01] Voice 2: not renting above the limit that's set under the provincial program right now um i should promote

[0:43:08] Voice 2: the survey that we have out it's directed at property owners because we want to ask islanders

[0:43:14] Voice 2: their opinions and their appetite to take advantage of a program like this and drill into

[0:43:19] Voice 2: some of the questions to know if we should replicate the provincial program exactly or

[0:43:24] Voice 2: if we should tailor it a little bit more to island specific needs so um there's um there's

[0:43:32] Voice 2: a survey it's out we've been promoting it over social media um and i'll have a qr code in a

[0:43:38] Voice 2: a second that you can check it out if you want to grab the url um so that's the first that's sort

[0:43:45] Voice 2: of like one of the pieces of the pilot program is that we call it the adu incentives um the other

[0:43:52] Voice 2: piece is to support the non-profit uh development of multi-unit affordable housing with soft costs

[0:44:00] Voice 2: we don't have a line of sight on the scale of funding needed to actually provide capital

[0:44:07] Voice 2: funding to get these projects built but every island has zoning hard one zoning for multi-unit

[0:44:15] Voice 2: affordable housing that they're trying to get funded and built and so this is just a way to

[0:44:22] Voice 2: support bringing down the equity gap that they have towards funding the development and realizing

[0:44:28] Voice 2: the potential of the housing they have zoning for by giving some pre-development funding and it can

[0:44:33] Voice 2: can be used to pay for some of those professional reports, the water report, the ecosystem,

[0:44:38] Voice 2: the ecological impact assessment, or also infrastructure like that on-site water sewer

[0:44:45] Voice 2: that I talked about before. And then the third pillar of the rural housing program, which I think

[0:44:51] Voice 2: is probably even more important than the other two, is just to have the capacity within CRD

[0:44:57] Voice 2: regional housing to answer questions and support rural housing needs so we'll have a staff person

[0:45:05] Voice 2: funded through the southern gulf islands tourism partnership that will help with coordination and

[0:45:10] Voice 2: information and help people navigate uh navigate the system you know beyond crd just even to have

[0:45:16] Voice 2: somebody to help them know who to ask and how to advance projects so um that's kind of what we're

[0:45:25] Voice 2: doing right now we're going been giving these presentations to different local trust committees

[0:45:30] Voice 2: I'm thinking I might actually come to trust council but this is we're just kind of putting

[0:45:36] Voice 2: it together and we hope to launch in 2025 it's still subject to budget approval by the CRD board

[0:45:43] Voice 2: so CRD's 2025 budget will be the preliminary budget will be considered at the end of this month

[0:45:51] Voice 2: month and we're hoping they approve this as part of their budget for 2025. As you know working on

[0:46:00] Voice 2: housing it requires many partnerships and when you get the housing advocates in the room it's

[0:46:08] Voice 2: it's can be overwhelming right there's so much work to do there's so many there's so much good

[0:46:12] Voice 2: work that's been done over time and then there's like the hiccups and the obstacles and the things

[0:46:18] Voice 2: that that get stalled out um and it's really easy to point fingers and um and it's really easy to

[0:46:27] Voice 2: just let everything keep getting stalled out because it's complicated and hard and we need

[0:46:32] Voice 2: to collaborate effectively we need to work in partnership strategically um and to do that um

[0:46:39] Voice 2: we kind of need to stay in our lane and recognize that we can go further and faster when we're

[0:46:45] Voice 2: We're working squarely within our own authorities.

[0:46:48] Voice 2: So I threw this up here specifically for this conversation because there's so much overlap between the potential of a housing program and the land use to support and enable it.

[0:47:03] Voice 2: And so it's a governance relay, right?

[0:47:06] Voice 2: Right. So that the one partner will do as much as they can within their responsibility and area of control.

[0:47:14] Voice 2: But they're going to reach the limit of that and they need to pass that baton over to the other partners.

[0:47:19] Voice 2: We need to work together. And so, you know, looking, I'm bringing this for the information of the local trust committee and the Salt Spring community.

[0:47:28] Voice 2: community um and to say that there's things that you can do in your land use planning that can

[0:47:33] Voice 2: really support us in developing housing programs that meet the needs of your community um and

[0:47:40] Voice 2: there's a few things that have been on my mind lately is um floor area for cottages for example

[0:47:45] Voice 2: um we're doing violence trust is doing a new round of housing needs assessment and i'm working with

[0:47:51] Voice 2: the planners to do a supplemental survey to get into even more granular information about the

[0:47:57] Voice 2: needs in the communities. And I think that, you know, as you look at your accessory dwelling

[0:48:04] Voice 2: unit bylaws, you should be really thinking about who you're trying to serve, which needs are you

[0:48:09] Voice 2: trying to meet with these permissions. Because, for example, if you're trying to meet the needs

[0:48:17] Voice 2: of small families, you need to have your cottages be big enough to house a small family. So a two

[0:48:24] Voice 2: bedroom cottage is kind of a minimum and I have to say 600 square feet is not big enough. So it's

[0:48:30] Voice 2: worth considering as you consider the land use bylaw amendments, what the what the impacts are

[0:48:37] Voice 2: of make of increasing your floor area for cottages. If you did that, for example, and if

[0:48:43] Voice 2: there was consistent floor area limitation for floor area requirements for cottages across the

[0:48:49] Voice 2: the islands trust area you would create an economy of scale that the market could respond to

[0:48:54] Voice 2: then the market could like those prefab and those modular units that when you look at their websites

[0:49:00] Voice 2: now they're like i'm like oh that looks great oh it's really affordable oh it's too big it doesn't

[0:49:04] Voice 2: fit the zoning on the islands it's 860 square feet oh that might work on galliano because galliano

[0:49:10] Voice 2: allows cottages 860 square feet and that's a two-bedroom cottage but um the market isn't

[0:49:16] Voice 2: responding to Islands Trust because every island has different floor area requirements and 600

[0:49:22] Voice 2: square feet is too small. So that's the kind of thing that the local trust committee can do to

[0:49:28] Voice 2: support the success of the housing programs that we can develop over at CRD. Make sure your land

[0:49:34] Voice 2: use bylaws enabling the low cost solutions like the boarding house issue I know has come up

[0:49:39] Voice 2: up lately. Allow strata titling so that people can either rent or subdivide the title of their

[0:49:48] Voice 2: cottage and sell it to their son or daughter who can then have equity in the market and build their

[0:49:55] Voice 2: own capacity to be a long-term community member with ownership of property on the island. So

[0:50:03] Voice 2: there's other things that we could do to work together. I do talk to the planners quite a lot.

[0:50:08] Voice 2: a big one is to not be overly prescriptive in housing agreements but these are all like details

[0:50:12] Voice 2: and I just wanted to let you know there are a number of things that in this governance relay

[0:50:19] Voice 2: that are important to be aware of for and able to support the delivery of programs and service to

[0:50:28] Voice 2: the community so the goal of it of all of our work collectively together is to ensure that we

[0:50:36] Voice 2: maintain and retain and bring back the diversity in our communities so that we have the right mix

[0:50:42] Voice 2: of housing as the generation shift that we're supporting needs across the spectrum and that

[0:50:48] Voice 2: we're doing succession planning for our volunteer economy which makes our islands run and that we're

[0:50:54] Voice 2: supporting islanders providing housing for islanders because there isn't anyone off island

[0:51:00] Voice 2: and who's going to bring the solution and build it.

[0:51:02] Voice 2: We have to take ownership over the problem

[0:51:06] Voice 2: as an archipelago, I think.

[0:51:09] Voice 2: So that completes my presentation.

[0:51:11] Voice 2: I really appreciate being able to come

[0:51:14] Voice 2: to the Salt Spring Local Trust Committee today

[0:51:17] Voice 2: to tell you about the Rural Housing Program.

[0:51:20] Voice 2: And I'm open to answer any questions

[0:51:23] Voice 2: if the Local Trust Committee has them,

[0:51:25] Voice 2: or I'll let you get on with your agenda.

[0:51:29] Voice 17: well thank you so much for your presentation um justine lots of lots of good thoughts in there

[0:51:35] Voice 17: and uh and i know uh that we're gonna have some questions from trustees i just want to add before

[0:51:42] Voice 17: we get to that i i think the idea of presenting at trust council is a great idea so um let's let's

[0:51:48] Voice 17: talk offline and see if we can make that happen soon uh trustee patrick i see your hand up

[0:51:53] Voice 17: uh

[0:51:55] Trustee Patrick: no hello thank you um justine uh as always your enthusiasm and devotion to uh uh finding

[0:52:03] Trustee Patrick: good solutions for housing in our islands is uh is just just who you are thank you um a couple

[0:52:10] Trustee Patrick: things just uh just a side note i did uh jump into a meeting that they were about to have with

[0:52:17] Trustee Patrick: tim peterson there at ubcm from the ministry of housing and bc housing on housing agreements and

[0:52:23] Trustee Patrick: And I jumped in and said, flexible housing agreements.

[0:52:26] Trustee Patrick: And they were all thumbs up, agreed, agreed, agreed, agreed.

[0:52:29] Trustee Patrick: So hopefully we can get there and create flexible housing agreements.

[0:52:34] Trustee Patrick: I just want to ask, you did mention eventually going to the board for that.

[0:52:40] Trustee Patrick: The board will have to support these things.

[0:52:45] Trustee Patrick: When that happens, we should be able to give you letters of support.

[0:52:51] Trustee Patrick: Would that be of assistance to help that if we show up as partners, as standing with you on these requests?

[0:52:58] Trustee Patrick: I guess that's my question.

[0:53:01] Voice 2: That's wonderful.

[0:53:03] Voice 2: I mean, I think my assumption is the board's probably not going to dwell too much on this.

[0:53:08] Voice 2: It's one line in a massive budget they're considering for the whole CRD and all the services it delivers.

[0:53:13] Voice 2: um so you know if if this topic ever was like on an agenda as a standalone report then

[0:53:22] Voice 2: some some participation from community members would be probably helpful you know if it becomes

[0:53:28] Voice 2: um you know i think i think i would i suggest that you work with director holman um on on that

[0:53:35] Voice 2: on that question because if it does become controversial then yeah that might be really

[0:53:40] Voice 2: helpful um there's certainly there's certainly good effect to us collaborating when it comes

[0:53:45] Voice 2: to advocacy um yeah great

[0:53:51] Voice 17: thank you and i'll just further to uh trustee patrick's uh comment about

[0:53:56] Voice 17: our meeting with uh housing ministry staff um the our main ask was um that that the ministry

[0:54:03] Voice 17: consider uh developing a rural housing stream and and specifically uh from our context of rural

[0:54:10] Voice 17: rural island communities so we'll we'll see where that goes but potentially a a topic of joint

[0:54:16] Voice 17: advocacy trustee harris i see you thanks

[0:54:21] Voice 3: thank you justine um one thing that really stands out for me

[0:54:26] Voice 3: from um what you were saying is that uh the need for for upping the square footage for um cottages

[0:54:34] Voice 3: that's um an accessory dwellings that's something that's been important to me and i've brought this

[0:54:38] Voice 3: up in the past and I'll be sure to to advocate for that and I do see the the advantage of you know

[0:54:48] Voice 3: if we do anything you know as you well as everybody knows zoning is kind of in the purview

[0:54:53] Voice 3: of our power and we could create zoning to allow for workforce ownership housing projects

[0:54:57] Voice 3: to initiate but if we could have the support of the CRD when going to the minister of these types

[0:55:04] Voice 3: of things and that clearly would be very advantageous thank you very much for what you've

[0:55:08] Voice 3: said today okay

[0:55:14] Voice 17: well thank you for that um before we move on any any other questions for justine

[0:55:21] Voice 17: no i'm not seeing anyone thank you again so much for coming and presenting to us uh really

[0:55:26] Voice 17: appreciate that and all your hard work uh on on behalf of of the southern gulf islands region in

[0:55:33] Voice 17: a more general way and look forward to talking to you and and we'll see about uh getting a

[0:55:39] Voice 17: presentation at trust council yeah

[0:55:41] Voice 2: okay thank you thank you very much i just want to draw your

[0:55:44] Voice 2: attention that director holman has been um um contributing to the chat and he says there's no

[0:55:50] Voice 2: downside to trust support letter about the rural housing program all of the three electoral area

[0:55:55] Voice 2: directors will support it and he's confident the crd board will as well um and yesterday the crd

[0:56:01] Voice 2: board passed a motion um to bring advocacy to the province to fund rural housing um so that's

[0:56:08] Voice 2: That's all really positive.

[0:56:09] Voice 2: Thank you, Director Holman.

[0:56:10] Voice 2: Thank you, Salt Spring Local Trust Committee.

[0:56:13] Voice 2: See you soon.

[0:56:17] Voice 17: Great.

[0:56:17] Voice 17: Thanks so much.

[0:56:19] Voice 17: So next

[0:56:19] Voice 17: on our agenda is trustee reports.

[0:56:22] Voice 17: And who would like to go first today?

[0:56:27] Voice 17: Trustee Harris?

[0:56:32] Voice 3: I'm not going to report anything today.

[0:56:34] Voice 3: I'll just leave it there.

[0:56:36] Voice 3: Thank you.

[0:56:38] Voice 17: Okay.

[0:56:38] Voice 17: Fair enough.

[0:56:40] Voice 17: Trustee Patrick?

[0:56:42] Trustee Patrick: Sure.

[0:56:42] Trustee Patrick: Just a second here.

[0:56:44] Trustee Patrick: All right.

[0:56:45] Trustee Patrick: Well, I just always love Salt Spring. There's never a shortage of opinions on this island. On the Trust Council's recent request for the province to review the mandate governance and structure, Trust Council voted 21-2 in 2022 and 22-3 in 2024 for the exact same motion.

[0:57:12] Trustee Patrick: I welcome the review. When the province last reviewed the Islands Trust in 1987, it resulted in significant changes to the Act, and it sparked considerable actions to prepare the first trust policy statement, numerous protocol agreements with various ministries, the regional districts and others, and most of the internal policy and procedures that guide every action and decision that we make today.

[0:57:38] Trustee Patrick: it's it's the lack of cohesion between the trust and other governance structures that is particularly

[0:57:44] Trustee Patrick: frustrating to me uh please don't misunderstand me i have the highest regard for every organization

[0:57:51] Trustee Patrick: that has jurisdiction over one thing or another on salt spring what frustrates me is that each

[0:57:56] Trustee Patrick: of our agencies is so focused on its own area of jurisdiction and the need to coordinate and

[0:58:02] Trustee Patrick: cooperate often becomes a lesser priority. I wanted to just sort of think of a couple of

[0:58:08] Trustee Patrick: examples. This is just examples. I'm not a deep dive, but I look at the situation analysis and

[0:58:16] Trustee Patrick: options identification report that we did in 2022 for watershed protection.

[0:58:21] Trustee Patrick: This was about helping us to move forward. This report lays out all the options that we could

[0:58:29] Trustee Patrick: could consider. And we need multiple agencies to commit to completing the governance review to

[0:58:37] Trustee Patrick: ensure watershed protection and stewardship administration and coordination arrangements

[0:58:41] Trustee Patrick: are optimized. I'll think of a little, a minor and simple example. We keep, you know, these 10

[0:58:49] Trustee Patrick: square meter accessory buildings. Everyone hears, and it's almost like an urban legend on this

[0:58:55] Trustee Patrick: island if it's if it's under 10 square meters it's exempt yay i can build it anywhere well

[0:59:00] Trustee Patrick: if you go to the crd's frequently asked questions it just says they're exempt but if you go to other

[0:59:06] Trustee Patrick: jurisdictions it says that the building code does exempt uh accessory buildings under 10 square

[0:59:12] Trustee Patrick: meters but there's exception but but it says be warned zoning regulations such as setback supply

[0:59:20] Trustee Patrick: supply. And just that little sentence being added and some information, I think, and that's just

[0:59:25] Trustee Patrick: examples of, I think we could all do a much better job as we go forward. And I think we all have to

[0:59:33] Trustee Patrick: commit to doing a far better job at working together all the time. As usual, it's been a bit

[0:59:44] Trustee Patrick: of a busy period. I've had a number of reports, sorry, meetings that I've gone to. The Salt Spring

[0:59:51] Trustee Patrick: Foundation initiated a founder's table on housing. I'm very grateful for the work that they're doing

[0:59:56] Trustee Patrick: and looking forward to the innovation.

[1:00:00] Trustee Patrick: thoughts that come out of this forum. I was honored to attend the celebrations for

[1:00:08] Trustee Patrick: Adam Olson's service to the island. It was a meaningful and wonderful afternoon.

[1:00:14] Trustee Patrick: I also attended UBCM. I owe a far more detailed report on that, and I will.

[1:00:20] Trustee Patrick: Trust Council was recent, and also the Trust Council Committee of the Whole on the policy

[1:00:26] Trustee Patrick: statement and the CAO hiring committee has taken a fair bit of time and hopefully announcements

[1:00:33] Trustee Patrick: sometime in the near future and that's my report

[1:00:42] Voice 17: trustee Patrick um so next is chair's report

[1:00:47] Voice 17: um also attended the UBCM uh convention in September um it started off uh with a province

[1:00:58] Voice 17: community-to-community event co-hosted by UBCM and the First Nations Leadership Council.

[1:01:04] Voice 17: Speakers included Grand Chief Stuart Phillip, President of the Union of BC Indian Chiefs,

[1:01:10] Voice 17: Kimberly Murray, Special Interlocutor for Missing Children and Unmarked Graves and Burial Sites

[1:01:16] Voice 17: associated with residential schools, and a fabulous keynote address from the Honourable

[1:01:23] Voice 17: Judy Wilson-Raybould. Islands Trust met with municipal affairs staff regarding engagement

[1:01:31] Voice 17: with First Nations, the request to the province for review of the Islands Trust Act, and as

[1:01:40] Voice 17: Trustee Patrick mentioned, Ministry of Housing staff, as well as Ministry of Forests with regard

[1:01:48] Voice 17: regard to wildfire planning in the context of island communities living in the forest interface

[1:01:53] Voice 17: i also attended some good sessions on strengthening responsible conduct addressing

[1:02:00] Voice 17: systemic racism and advancing reconciliation bc and a workshop on mental health for and elected

[1:02:09] Voice 17: local leaders there are some great workshopping or pardon me networking opportunities i met a

[1:02:19] Voice 17: A couple of folks with BC Ferries who work in the island's areas

[1:02:25] Voice 17: and expect to have more conversations with them over the next few months.

[1:02:33] Voice 17: Also connected with Jason Arruda and Ken Clogg from the CSA.

[1:02:39] Voice 17: They have promised to follow up with looking at some new technologies

[1:02:44] Voice 17: and approaches to achieving approval from BCC health authorities around rainwater catchment

[1:02:52] Voice 17: for multi-family dwellings.

[1:02:56] Voice 17: And let's see, Roberta from Advocacy Access Program at Disability BC, as we establish

[1:03:03] Voice 17: our new accessibility committee, offered her support and help as we move into that

[1:03:10] Voice 17: area that's new for Trust Council.

[1:03:11] Voice 17: Council. And one of the other folks that I met, Stephanie Aldridge, who was, let me know about

[1:03:19] Voice 17: Hope Air, which is a program that offers support for medical transportation costs in BC and across

[1:03:24] Voice 17: Canada. And I'm happy to pass on that information if anyone's interested, but especially in the

[1:03:31] Voice 17: context of our island communities, sometimes the medical transportation costs can be significant.

[1:03:37] Voice 17: again um trust council did meet in november or nanaimo in september um trustee patrick has

[1:03:47] Voice 17: covered the request for the uh review of the honest trust act by the province and we'd worked

[1:03:56] Voice 17: again as as mentioned by trustee patrick on the policy statement in the committee of the whole

[1:04:00] Voice 17: um quite a few items were deferred to the december meeting

[1:04:06] Voice 17: including further public consideration of the Section 3 object,

[1:04:11] Voice 17: the strategic planning update, meeting procedures,

[1:04:13] Voice 17: and a code of conduct review.

[1:04:16] Voice 17: I attended a talk by Doug White III on September 26th

[1:04:22] Voice 17: on Garibriola Island.

[1:04:24] Voice 17: Mr. White is a former councillor-in-chief of Snonemo First Nation

[1:04:29] Voice 17: and a lawyer who's worked in the past with Mandel Pinder

[1:04:33] Voice 17: and was most recently a special counsel to the Premier of B.C.

[1:04:40] Voice 17: And as part of the request to the province from Trust Council

[1:04:46] Voice 17: to review the Island Trust Act was about the alignment

[1:04:52] Voice 17: of the Island Trust Act with DRIPA legislation.

[1:04:56] Voice 17: legislation and as far as making a contact that could be of great help to that process

[1:05:04] Voice 17: should the province choose to take up the request I think Mr. White is incredibly

[1:05:14] Voice 17: knowledgeable and he expressed a willingness when I got the chance to talk to him after the

[1:05:19] Voice 17: after his speech uh to uh to talk about how uh good ways to approach that and of course uh

[1:05:27] Voice 17: we'll see uh the results of the election coming in in just a few days um and and we'll see where

[1:05:35] Voice 17: these things go uh last but not least um the chief administrator officer uh hiring committee

[1:05:42] Voice 17: committee has been continuing to meet working on selection of a new CAO for

[1:05:50] Voice 17: Ireland's Trust and I am hopeful that in the not too distant future we'll be

[1:05:58] Voice 17: getting an announcement around a decision and that we'll have a new

[1:06:09] Voice 17: permanent CAO in place relatively soon. I think early in the new year is probably a realistic

[1:06:18] Voice 17: expectation at this point, but I just commend all the members of the committee for

[1:06:25] Voice 17: devoting a lot of extra time and effort into that process. So next is CRD's director's report,

[1:06:35] Voice 17: and I note that we have Director Holman and Chair Rook of the LCC here so and I see Mr. Rook on

[1:06:44] Voice 17: screen so why don't you start off sir.

[1:06:47] Voice 14: Thank you Mr. Chair. When we last spoke to the LTC we had

[1:06:52] Voice 14: just completed our vigorously attended town hall meeting on noise bylaws and tonight we will be

[1:07:01] Voice 14: be having our regular evening meeting of local commission. And on the agenda will be discussion

[1:07:08] Voice 14: of next steps going forward for instituting a methodical and transparent method for reviewing

[1:07:18] Voice 14: bylaws. And so that process will be continuing. We also had an all-day meeting to deal with the

[1:07:26] Voice 14: provisional budget for 2025. That budget was approved, but at the provisional level,

[1:07:34] Voice 14: we are anticipating a period now for feedback from the public, and I anticipate it's very likely that

[1:07:41] Voice 14: there will be some changes to the budget as we move to the final budget deadline at the first

[1:07:46] Voice 14: of the year based on input that we receive from members of the public. We are also completing

[1:07:53] Voice 14: completing a lease arrangement with school district 64 for the former Phoenix school

[1:08:00] Voice 14: property on Drake Road. Also at our meeting tonight, we will be making our initial forays

[1:08:07] Voice 14: into discussing how best to make use of that valuable community asset, setting some standards

[1:08:15] Voice 14: and priorities for making the best use of it. We'll also be looking at budgetary implications

[1:08:22] Voice 14: of taking on the Phoenix school property.

[1:08:27] Voice 14: And finally, if we get to it tonight,

[1:08:30] Voice 14: we will be talking about early steps on harbor management

[1:08:34] Voice 14: and how the LCC can contribute to that effort,

[1:08:40] Voice 14: again, at a very early stage.

[1:08:42] Voice 14: Then next Thursday on the 17th,

[1:08:45] Voice 14: we'll be having a regular daytime meeting,

[1:08:47] Voice 14: as Justine already mentioned.

[1:08:49] Voice 14: A big part of that will be dedicated to the first steps on setting up a process for developing an integrated housing strategy for Salt Spring.

[1:09:01] Voice 14: We've invited four local experts on housing, including Trustee Patrick, to assist us in laying out how to proceed in assembling such an integrative strategy, what to include, who to talk to, how best to put it together.

[1:09:18] Voice 14: and we hope that that process is something we can get started fairly promptly thereafter.

[1:09:25] Voice 14: The other big item on our upcoming agenda is sit down with the Ministry of Transportation

[1:09:31] Voice 14: to discuss a number of transportation issues related to Salt Spring

[1:09:36] Voice 14: that we've been anxious to discuss with them for some time.

[1:09:40] Voice 14: And last but not least, as we look at these things,

[1:09:44] Voice 14: There will be many overlaps with jurisdiction of the trust, and we're looking forward to our next joint meeting with local trust committee, which we're currently in the process of setting up for very late October, if not then early into November.

[1:10:02] Voice 14: And so I'll be working with Tim Peterson on that to get that agenda worked out.

[1:10:10] Voice 14: And with that, I'll turn it over to Gary.

[1:10:20] Voice 15: I do want to mention, first of all, Mr. Hellam's comments at the beginning of the meeting where

[1:10:31] Voice 15: he expressed some confusion about CRT trust rules.

[1:10:39] Voice 15: I'm not up to date on the situation.

[1:10:43] Voice 15: I'm sure that trust staff are working with CRD staff,

[1:10:47] Voice 15: but of course, if that's not happening,

[1:10:52] Voice 15: please feel free to contact myself or Chair Rook

[1:10:56] Voice 15: and we'll make sure that those staff

[1:10:58] Voice 15: to staff conversations are happening.

[1:11:00] Voice 15: I'm sure that is happening,

[1:11:03] Voice 15: but I just wanna make sure that the staff are aware

[1:11:05] Voice 15: they can reach out to elected officials as well

[1:11:07] Voice 15: to prod communication.

[1:11:11] Voice 15: I do want to thank Chief Jack for her very gracious remarks.

[1:11:16] Voice 15: I attended, Chair Rook, many others attended.

[1:11:20] Voice 15: In fact, hundreds attended the event at the Fernwood Dock where we had

[1:11:27] Voice 15: Penelope elders and drummers coming over to Salt Spring.

[1:11:31] Voice 15: It was a pretty amazing turnout.

[1:11:33] Voice 15: And actually, my experience with Salt Spring is when First Nations put out

[1:11:39] Voice 15: the word that they're visiting or want to have an event, the support and the turnout has always been

[1:11:46] Voice 15: impressive here. I do think the ground is shifting as it should around First Nations

[1:11:53] Voice 15: reconciliation and I will express here, I hope my remarks aren't taken in a partisan way,

[1:12:02] Voice 15: but I am concerned, depending on the outcome of the provincial legislation, I am concerned about

[1:12:08] Voice 15: the fate of UNDRIP and not just UNDRIP but the follow-up legislation which is intended to make

[1:12:16] Voice 15: sure that every provincial ministry is acting on the UNDRIP principles. So I am concerned about

[1:12:25] Voice 15: that chair and I do feel bound to express that. Thanks to Justine Stark as always for her

[1:12:33] Voice 15: her presentation. We're very lucky to have her. I did want to mention specifically one

[1:12:39] Voice 15: thing and I've related it to Chris Hutton just as a basic piece of information to undertake

[1:12:50] Voice 15: a GIS exercise so we can identify the number of properties that have already been legalized

[1:12:59] Voice 15: in terms of accessory dwelling units, suites, or cottages.

[1:13:03] Voice 15: And to take into account the North Salt Spring moratorium,

[1:13:08] Voice 15: part of which could be lifted.

[1:13:10] Voice 15: I think that's very basic information

[1:13:12] Voice 15: that we need to pursue any integrated housing strategy.

[1:13:18] Voice 15: I know everybody's busy,

[1:13:19] Voice 15: but I think that basic information,

[1:13:21] Voice 15: ideally, if it could be presented at the LCC strategy meeting

[1:13:25] Voice 15: on the 17th would be great.

[1:13:27] Voice 15: But we do need that information to move forward.

[1:13:32] Voice 15: And as Justine pointed out, it's not necessarily the legalization of ADUs.

[1:13:40] Voice 15: The trust has gone a fair ways in that direction.

[1:13:44] Voice 15: Really, what remains is a financial objective or obstacle.

[1:13:47] Voice 15: And that's in part what the RHP, the CRDRHP is focused on.

[1:13:53] Voice 15: And as Justine indicated, to be able to stack those incentives with provincial and federal incentives will be even more helpful.

[1:14:04] Voice 15: Chair Rook mentioned the LCC provisional budget approval.

[1:14:10] Voice 15: That's coming in around 12%.

[1:14:14] Voice 15: And the rest of the CRD budget is also coming in around a similar number.

[1:14:21] Voice 15: So overall for CRD right now for the provisional budget,

[1:14:26] Voice 15: there's a requisition proposed in the order of 12, 13%,

[1:14:32] Voice 15: which is the highest in my memory.

[1:14:36] Voice 15: And I've been unfortunately around

[1:14:38] Voice 15: for quite a number of years.

[1:14:40] Voice 15: So as Chair Rook mentioned,

[1:14:42] Voice 15: we will be looking at ways to try and reduce that.

[1:14:45] Voice 15: Although it is a difficult year in the sense

[1:14:49] Voice 15: that there's a number of increases that are just unavoidable negotiated wage and salary increases

[1:14:55] Voice 15: which of course any local government body has to has to deal with and have to retain and attract

[1:15:02] Voice 15: competent staff the the Ganges fire hall CRD will be taking that over ownership which

[1:15:12] Voice 15: transferred to the CRD when the new fire hall is completed and that's scheduled for some time in

[1:15:19] Voice 15: 2025 so we have to set aside dollars to look at the feasibility of repurposing that building or

[1:15:27] Voice 15: if that's not feasible to look at taking it down and either one of those options are going to be

[1:15:38] Voice 15: expensive and we have to set aside dollars to account for that. Also another unavoidable

[1:15:46] Voice 15: increase were increases associated with transit. We're still recovering from the COVID hit on

[1:15:54] Voice 15: revenues for our local transit system as every transit system in British Columbia is dealing with

[1:16:00] Voice 15: including by the way TransLink which is telling the provincial and federal governments that

[1:16:06] Voice 15: with looking at a $600 million a year structural deficit.

[1:16:11] Voice 15: So those are all examples of costs that couldn't be avoided.

[1:16:15] Voice 15: And it is going to be a difficult year,

[1:16:17] Voice 15: even if we're able to achieve some requisition reductions,

[1:16:21] Voice 15: it's still going to be a significant tax increase

[1:16:26] Voice 15: for the CRD for this year.

[1:16:30] Voice 15: Along with Trustee Patrick

[1:16:32] Voice 15: and LCC Commissioner Brian Webster,

[1:16:35] Voice 15: I also attended the Salt Spring Foundation funders table.

[1:16:40] Voice 15: It's a really interesting and exciting group.

[1:16:43] Voice 15: And I think there will be some opportunities there for collaboration with the rural housing program, for example, in terms of funding of nonprofits and those sorts of things.

[1:16:58] Voice 15: So I look forward to future discussions with the foundation initiatives there.

[1:17:11] Voice 15: There's a ferry advisory committee meeting coming up.

[1:17:16] Voice 15: Your staffer, Rob Pingel, who of course is also a school trustee, is a member of the FAC.

[1:17:22] Voice 15: One of the things that we're going to be discussing, and I believe that's towards the end of October as well,

[1:17:26] Voice 15: will be BC Ferries is apparently who have gone to the trust around a zoning proposal

[1:17:34] Voice 15: but apparently there are some changes to the capital improvements being suggested there so

[1:17:40] Voice 15: that'll be definitely one thing that we'll be discussing at the FAC. The composter in Burgoyne

[1:17:47] Voice 15: Valley is now operating. There are constraints on that operation because of the CRD composting

[1:17:54] Voice 15: bylaw but it's a pretty significant achievement for our island it's the first large-scale composting

[1:18:00] Voice 15: facility for salt spring and over time uh which could involve by the way uh coming to the trust

[1:18:07] Voice 15: around the uh around rezoning uh over time we hope to be able to uh receive more materials uh

[1:18:16] Voice 15: from off-site but also be selling compost off-site and that's going to require some

[1:18:22] Voice 15: coordination with um with islands trust and that's my report chair thanks very much

[1:18:30] Voice 15: director

[1:18:34] Voice 17: holman um so moving on uh our next agenda item is the draft minutes of september 12th

[1:18:46] Voice 17: regular meeting for adoption and i'll look to trustees to see if there's any amendments

[1:18:52] Voice 17: requirements required to those minutes today? Not seeing any, I will take it by general consent that we will adopt those minutes as presented. We have no resolutions without meetings report, nor minutes of advisory planning commission, nor public hearing record. So that takes us to correspondence section in section 10, starting at page 19.

[1:19:22] Voice 17: the three items of correspondence and again i'll look to trustees to see if any of those

[1:19:28] Voice 17: are wanting to be raised for discussion i see uh trustee patrick i

[1:19:37] Trustee Patrick: just more of a comment um

[1:19:39] Trustee Patrick: you know francia torp has been consistent with putting articles in the paper saying we've you

[1:19:44] Trustee Patrick: know pre-baked the outcome of the ocp and i think it's important to note that we should have

[1:19:50] Trustee Patrick: communications that are out there preparing the community for these conversations um because

[1:19:56] Trustee Patrick: otherwise you know they're reading his materials when we are you know planning a very engaging

[1:20:02] Trustee Patrick: process so i encourage us to get communications out early and often

[1:20:06] Voice 5: uh you're muted tim

[1:20:26] Voice 5: i

[1:20:26] Voice 17: just got that message from my screen uh so uh thank you for that and then next is uh we can

[1:20:34] Voice 17: except those uh items of correspondence uh for information and next is follow-up action list

[1:20:41] Voice 17: starting on page 27 i'll look to staff to see if there is anything you'd like to update us on there

[1:20:47] Voice 17: no

[1:20:50] Voice 11: updates uh today mr chair but welcome any questions you have them

[1:20:55] Voice 17: okay thank you

[1:20:57] Voice 17: trustees any questions on the follow-up action list today uh trusty patrick no

[1:21:05] Trustee Patrick: thank you i think

[1:21:06] Trustee Patrick: think this was a good try to get all the older actions on the list. I note that there are still

[1:21:19] Trustee Patrick: some missing. I'm sorry I didn't have the time to go through and look for them. I will do that

[1:21:24] Trustee Patrick: in the near future because there are a few that are still outstanding, in my opinion, that we

[1:21:29] Trustee Patrick: should verify are either outstanding or closed. But I did want to comment again, the very first

[1:21:35] Trustee Patrick: one that shows up from february of 2022 um that this tiny home village project um it keeps showing

[1:21:46] Trustee Patrick: up with that tiny home um language where it wasn't you know to me a tiny home is sort of the tiny

[1:21:54] Trustee Patrick: homes on wheels and i think the nomenclature um and it so that if this is an outstanding item

[1:22:01] Trustee Patrick: um which i don't know if it is or isn't uh we should verify and make sure we're being consistent

[1:22:07] Trustee Patrick: with the language on that one um

[1:22:11] Voice 11: mr mr chair if i may um not not directly related to um that

[1:22:17] Voice 11: specific item but um i think this is a good preliminary look um for you all but um you'll

[1:22:24] Voice 11: note that on the agenda again is a pending report from me on award program update um the the

[1:22:31] Voice 11: The intention of that report is to start with a bit of a better understanding of what the fuel ought to be, how it ought to communicate our work plan, and how staff and LTC work together to create a really clear and transparent view of the work that's going on, both at this table and in the office.

[1:22:54] Voice 11: I'll be honest, one of the biggest things on there is this upcoming relocation and the work that's really one of my biggest tasks right now.

[1:23:02] Voice 11: So it's taking me away from delivering on reports like this.

[1:23:05] Voice 11: So thankfully, I think that process is slowing.

[1:23:09] Voice 11: So I hope to get that to you. But these items, I think, you know, without resolutions to remove them.

[1:23:16] Voice 11: And at any time, if you feel there's something to pick off at this item,

[1:23:19] Voice 11: I think I certainly welcome a resolution to take it off the list, understanding that may not be what you want to do today, but that report would ideally include a bit of a rundown to sort of consolidate, straighten out, and maybe better categorize these work tasks.

[1:23:34] Voice 11: Maybe not framed so much as the resolutions, but reflecting the clarity and expectations in plain language that you're all looking for.

[1:23:41] Voice 11: um

[1:23:47] Voice 17: okay and uh if there's nothing further on the follow-up action unless we have no community

[1:23:53] Voice 17: information nor public hearing before we go into applications and referrals i just want to reflect

[1:24:00] Voice 17: um uh staff advice around the uh the one applicant's request uh there and staff advices

[1:24:09] Voice 17: that perhaps we should settle the timing of the November meeting before we

[1:24:15] Voice 17: consider a deferral so with trustees indulgence I'd like us to consider that

[1:24:24] Voice 17: before we get into those applications if that's all right and and then if there's

[1:24:32] Voice 17: wish to defer uh then as staff has advised then we can um make that uh align with the november

[1:24:41] Voice 17: meeting and i'm not seeing uh not seeing or hearing any opposition to that notion

[1:24:50] Voice 17: so this you'll remember we did i did bring up the timing of the november meeting um earlier in

[1:24:58] Voice 17: september um issue being uh from my end strictly about um logistics and expense um usually i

[1:25:13] Voice 17: combine the galliano and salt spring meetings into the same travel uh time which helps split the

[1:25:20] Voice 17: costs and being on a thursday morning as our regular meetings are uh since the galliano

[1:25:27] Voice 17: meeting has moved that would incur um three overnight stays in terms of expenses and uh so

[1:25:39] Voice 17: i was just wanting to look at what our options are to try and avoid um that expense i know that

[1:25:50] Voice 17: there's considerations around the staff end as well so maybe i'll just pause for a moment

[1:25:55] Voice 17: and check in with rpm uh hutton because we did just discuss looking at what options might work

[1:26:03] Voice 17: from a staff point of view as well uh

[1:26:07] Voice 11: certainly happy to have the question um my my primary goal

[1:26:12] Voice 11: um my my only requirement is this that i do have um right now i'm on a bit of a schedule where i

[1:26:18] Voice 11: do need to catch a 415 ferry home uh due to family obligations um i've been on an earlier

[1:26:24] Voice 11: your work schedule lately um so that's that those are that's really the only uh thing that i would

[1:26:30] Voice 11: ask is that um if we're going to do it um in the evening or something like that i can certainly do

[1:26:36] Voice 11: an online meeting in the evening um you know if it's if it's sort of later than than six but um

[1:26:43] Voice 11: alternatively and generally for the wider departmental need um our our preference is

[1:26:49] Voice 11: probably to have it something like right now what we're doing with the uh with this forfeit

[1:26:53] Voice 11: this 11 a.m start that's probably the later end of what you'd want to do in order to have a full

[1:26:58] Voice 11: discussion on the agenda and still finish at a reasonable time inside of the regular work day

[1:27:04] Voice 11: and thus avoid overtime costs related to the staffing

[1:27:10] Voice 17: i'll just identify from my end

[1:27:14] Voice 17: just in terms of the logistics it's challenging for me to get to salt spring on a thursday morning

[1:27:26] Voice 17: um uh before about uh what is i'm just sorry pardon me while i'm uh briefly consulting the

[1:27:39] Voice 17: i thought i had the the schedule uh in front of me but i'm just going to get there um so leaving

[1:27:59] Voice 17: Leaving Crofton, I think the 11.25 is the earliest possible ferry for me to make.

[1:28:07] Voice 17: And, of course, that would be predicated on a low-traffic, no-accident kind of morning.

[1:28:18] Voice 17: I think that the 10 is just not realistic.

[1:28:23] Voice 17: That would require perfect conditions, and I'd rather not set us up for something

[1:28:27] Voice 17: something that that might not work well um so

[1:28:34] Voice 11: the alternative I can offer you is that I can have a

[1:28:37] Voice 11: I can arrange for coverage um so uh Mr. Buchan um may be able to cover um in my stead um so I

[1:28:45] Voice 11: can look to another regional planning manager to to support us so we can probably find a way to

[1:28:51] Voice 11: to work with that as well yeah

[1:28:54] Voice 17: I'm just looking at so so I think for in-person attendance I think

[1:28:59] Voice 17: I think noon would be about the earliest I can make it in person on a Thursday morning.

[1:29:04] Voice 17: I know there is the public interest in not radically changing times on sort of keeping to a regular schedule.

[1:29:15] Voice 17: So I do consider that.

[1:29:19] Voice 17: However, looking at the expense of this meeting in particular, which certainly wouldn't be the case usually, I think it's worth it from a financial point of view to consider adjusting either the start time to a little bit later.

[1:29:44] Voice 17: Another option, of course, would be to change the day, but I know from the staff point of view, that can also present some problems.

[1:29:56] Voice 17: The other two options are enlistment.

[1:30:00] Voice 17: the alternate chair or um or moving to an electronic meeting so um my my preference

[1:30:08] Voice 17: is always to come in person if possible but uh i will uh look to trustees to see if you have

[1:30:16] Voice 17: some thoughts or preferences on how we approach uh the november meeting and i see trustee harris's

[1:30:26] Voice 17: hand is up i

[1:30:27] Voice 3: i'm more than happy to make it an electronic meeting um i'm going to be having to

[1:30:33] Voice 3: attend electronically um we can get into that later um but um admit that might be the uh

[1:30:42] Voice 3: easiest way to uh to deal with this i'm not keen on the alternate chair um you know it only makes

[1:30:48] Voice 3: sense to keep the same chair um to keep some sort of continuity with the meetings i'll leave it to

[1:30:55] Voice 3: hear what you guys think okay

[1:30:59] Voice 17: um trustee patrick do you have any any thoughts on what you think is

[1:31:04] Voice 17: is the best option in this situation uh steer hands up so go ahead

[1:31:10] Trustee Patrick: we seem to be spending an

[1:31:12] Trustee Patrick: awful lot of time discussing when to start meetings and when not to which is a bit um

[1:31:15] Trustee Patrick: like i said i think consistency is is vitally important um um yeah i would have to look to

[1:31:24] Trustee Patrick: staff as to what the expectation is for that for that meeting how busy that would be if a noon start

[1:31:31] Trustee Patrick: is going to be um problematic um you know for the intended expectation of it otherwise um i would

[1:31:41] Trustee Patrick: just say do the noon start um and let's hope that we return to um normalcy for our our meetings

[1:31:48] Trustee Patrick: because otherwise we'll have to look for other solutions.

[1:31:54] Voice 11: Well, if I may, Mr. Chair, I appreciate the question.

[1:31:58] Voice 11: I don't think I have a great deal of clarity for you,

[1:32:01] Voice 11: but what I can say is that we are, of course,

[1:32:03] Voice 11: going to be on the other side of a recent engagement run

[1:32:07] Voice 11: with regards to the complete communities assessment.

[1:32:10] Voice 11: So you'll be looking at a project update

[1:32:12] Voice 11: that may include some decent amount of input and discussion.

[1:32:18] Voice 11: I know that a number of planners have noted to me that they intend to bring certainly more than one application.

[1:32:25] Voice 11: So we've got about probably six or seven applications.

[1:32:28] Voice 11: And then we have the possibility of delegations following engagements.

[1:32:33] Voice 11: I think that's typically a bit more of a heavier town hall and delegation request period.

[1:32:39] Voice 11: period. So, you know, I don't think that we want to go so far as to manage our delegation approval

[1:32:45] Voice 11: process to meet, you know, the timeline needs. So that's probably one of the limiting, those are

[1:32:54] Voice 11: probably the limiting factors in terms of timing. And I think you may be looking at a longer meeting

[1:32:59] Voice 11: and not a longer meeting, but a pretty regularly sized meeting where it's sort of, you can expect

[1:33:06] Voice 11: what you typically get uh with with our standard meetings so

[1:33:13] Voice 17: four four plus hours is what you'd

[1:33:17] Voice 17: anticipate four or five hours yeah and i just note that um that ferry that gets into vesuvius

[1:33:24] Voice 17: at 10 to 12 i think to be realistic probably a 12 30 start would be what we'd be looking at to

[1:33:32] Voice 17: to allow getting off the ferry and and to the meeting venue uh trustee harris i see your hand

[1:33:39] Voice 3: what um i'm not sure what the reluctance is for the electronic meeting to get started at

[1:33:44] Voice 3: a normal time um is there a reason why we don't want to do that well

[1:33:53] Voice 17: i would think um one of one

[1:33:55] Voice 17: of the factors as as rpm hutton uh mentioned is when we have uh delegations uh and and members

[1:34:03] Voice 17: of the public wanting to address the local trust committee in person.

[1:34:09] Voice 17: Of course, I think as we experience, it's not ideal

[1:34:15] Voice 17: from an electronic standpoint.

[1:34:17] Voice 17: I think it is good whenever possible to have that in-person presence.

[1:34:24] Voice 17: Those would be my first thoughts.

[1:34:27] Voice 17: I know certainly in my community, community members prefer

[1:34:32] Voice 17: the other option to come in person and and that's been my experience on the

[1:34:39] Voice 17: islands that I've been chair on certainly you know that electronic

[1:34:46] Voice 17: meetings as an exception to the rule on occasion are one thing but I my sense is

[1:34:53] Voice 17: that what I've generally heard is is that person is preferred I mean mr.

[1:35:01] Voice 3: Mr. Chair? Yes go ahead. Well this isn't really a normal situation so anyway I guess I don't see

[1:35:15] Voice 3: the harm in an electronic meeting it's not going to be the norm but I guess I'll just leave it to

[1:35:26] Voice 3: whatever yourself and Trustee Patrick would like to do and I'll stay out of it.

[1:35:34] Voice 17: Okay so I'm just

[1:35:35] Voice 17: going to uh i'm considering a motion here um for for a start time for uh maintaining the in-person

[1:35:41] Voice 17: but i'll just double check um with rpm hutton uh what i'm considering is um is uh putting forth a

[1:35:49] Voice 17: motion to start um on the regular day at the regular location um with a 12 30 start and

[1:35:59] Voice 17: it's from a staff point of view is that seem doable that

[1:36:03] Voice 11: is a workable one if that's what

[1:36:04] Voice 11: ltc wants to do um i did have a thought um that it so any other any other choice outside of that

[1:36:12] Voice 11: space and time and date um like that that time period where we reserve made in all um is that's

[1:36:18] Voice 11: a that's secured that our regular schedule is secured for the year um anything else that was

[1:36:23] Voice 11: in person would require us to go away and um sort of get a venue penciled in come back to you with

[1:36:29] Voice 11: suggestion and best case scenario get a um an rwm to change the date of the meeting so that is sort

[1:36:35] Voice 11: of the the backup option to do it at another date in person would be simply to do that

[1:36:42] Voice 17: okay well

[1:36:43] Voice 17: thank you for for that advice and uh certainly don't want to add uh unnecessary unnecessary work

[1:36:49] Voice 17: to the staff's workload so i'm going to go ahead and move um uh that the salt spring island uh

[1:36:57] Voice 17: Local Trust Committee reschedule the November 14th meeting to start at 12.30.

[1:37:16] Voice 17: Trustee Patrick is seconding.

[1:37:20] Voice 17: And I'll just look to see if there's any further, any discussion on the motion.

[1:37:26] Voice 17: I think I've said plenty.

[1:37:31] Voice 17: Okay, I'm not seeing any hands up.

[1:37:34] Voice 17: So I'll call the question.

[1:37:35] Voice 17: all those in favor okay I see two in favor and any opposed I don't see any

[1:37:50] Voice 17: opposed so that motion carries thank you for that hopefully this is you know as

[1:37:56] Voice 17: we look into our scheduling which will probably be either the November meeting

[1:38:03] Voice 17: or December meeting we'll try again to to do our best to align this is a this

[1:38:10] Voice 17: This disruption to our schedule is, again, it's based on the Galliano changing for unique circumstances there.

[1:38:20] Voice 17: So do strive for efficiency and consistency as much as possible.

[1:38:24] Voice 17: So I appreciate that, trustees.

[1:38:28] Voice 17: Okay, so given that, let's move on to the application and referrals section.

[1:38:35] Voice 17: introduction uh starting on page 42 um we have a and i believe uh rpm hutton is going to take us

[1:38:48] Voice 17: uh to

[1:38:49] Trustee Patrick: this development

[1:38:50] Voice 17: variance permit where

[1:38:52] Trustee Patrick: are we going to defer this um

[1:38:55] Voice 17: we we can defer it um

[1:38:58] Voice 17: and uh that's certainly the case but i was going to turn it over to mr hutton um uh preparatory

[1:39:07] Voice 17: to us making any decisions on that well

[1:39:10] Voice 11: similarly to uh trustee patrick i mean i can i can give you

[1:39:14] Voice 11: a summary of the application but if if um ltc wishes to consider deferring it um i don't really

[1:39:20] Voice 11: have anything meritorious or any any deep analysis on that decision for you so you may wish to forego

[1:39:26] Voice 11: um the the presentation and uh just jump into consideration of that motion okay

[1:39:33] Voice 17: thank you for

[1:39:34] Voice 17: that i see trustee harris thank

[1:39:39] Voice 3: you um i'm i don't feel comfortable deferring this um you know these

[1:39:46] Voice 3: folks are um that's not really fair to these these people rainy season's coming and they'll work

[1:39:54] Voice 3: underway um they want to get on with it um i think it's we're doing a huge disservice by

[1:40:00] Voice 3: deferring this I'll leave it at that thank you

[1:40:03] Voice 17: okay we did hear from mr.

[1:40:08] Voice 17: Hellam early in the meeting asking us to delay consideration of this so that's

[1:40:15] Voice 17: that's why the deferral is is as a question so I think I think we heard

[1:40:26] Voice 17: fairly clearly that a deferral would be welcome at this point

[1:40:30] Trustee Patrick: trustee Patrick

[1:40:31] Trustee Patrick: did i

[1:40:31] Voice 17: see her i'm

[1:40:32] Trustee Patrick: happy to make that motion although i just see trustee harris's hand back

[1:40:36] Trustee Patrick: up again um

[1:40:39] Voice 3: wouldn't you know did he not ask for a referral or to let this go through um i would

[1:40:47] Voice 3: think it you know if we could give them the okay on this uh variance permit that would be a far

[1:40:54] Voice 3: more beneficial to everybody oh

[1:40:58] Voice 17: okay so i see rpm hutton well

[1:41:01] Voice 11: mr chair i do see a hand up in the in

[1:41:03] Voice 11: the attendees list and i did just want to point out that we are in the point of um discussing this

[1:41:07] Voice 11: item and of course the applicant is here so that would be normally the end of the presentation as

[1:41:11] Voice 11: i've mentioned they are you're aware so um it's up to you if you you're not in a in a deliberation

[1:41:17] Voice 11: point yet so if you wish to allow mr hallam to speak you may want to invite him to do so at some

[1:41:21] Voice 11: point okay

[1:41:23] Voice 17: uh thank you for that advice and noticing that uh mr helen did you did you want

[1:41:28] Voice 17: to give us a few words we

[1:41:39] Voice 10: there you go there we go i got it uh i have no problem with this

[1:41:45] Voice 10: moving forward i just have a problem with the options that you have presented at the end either

[1:41:53] Voice 10: Either that one, it goes forward or two, it gets canceled with if it's not approved.

[1:42:01] Voice 10: That's the problem I have, because it says here, although the staff recommends approving the DVP, the local trust committee, the LTC can deny the application, which may lead to file closure, application refunds and potential bylaw enforcement.

[1:42:18] Voice 10: That is what I'm concerned about. That's all I have to say.

[1:42:22] Voice 10: okay

[1:42:24] Voice 17: sir and and i i i wouldn't want to presuppose the deliberations of of the local trust committee

[1:42:30] Voice 17: but i i thought that uh in the email that i had received that you were requesting a delay so if

[1:42:36] Voice 17: i've mischaracterized that i apologize i think if we're going to get into this any further we'll

[1:42:42] Voice 17: want to uh uh hear the staff report uh but i do see trustee harris's hand up so uh go ahead sir

[1:42:51] Voice 17: thank

[1:42:51] Voice 3: you i had a hard time putting my hand down yes if we could hear the staff report um

[1:42:55] Voice 3: and um perhaps we could move on ahead with um approving the variance um i'll leave it there

[1:43:01] Voice 3: thank you okay

[1:43:04] Voice 17: so based on what i'm hearing let's uh go to rpm hutton and uh you can present the

[1:43:12] Voice 17: the report to us for our consideration thank you well

[1:43:16] Voice 11: thank you mr chair um so um to go into it um

[1:43:19] Voice 11: This report pertains to 220 Canvas Pack Place. It is a half-acre property in the Channel Ridge neighborhood, zoned Residential 6A, and has, apropos to this discussion, a house and an accessory building.

[1:43:41] Voice 11: It is the subject of a bylaw enforcement file and the matter at hand is the separation between the accessory building and the primary building.

[1:43:55] Voice 11: The Land Use Bylaw Section 4.1.1 indicates that no accessory building with the exception of a carport may be located within three meters of another building on a lot.

[1:44:08] Voice 11: For the purposes of this regulation, the distance between buildings is to be measured between their closest points, including any structural features such as raised decks or stairs, which are physically attached to the exterior walls or that function as part of any building.

[1:44:23] Voice 11: So in considering the structural elements of this, it comes down to really the eaves or the rafter base of it.

[1:44:34] Voice 11: and they're they're pretty much um you can picture the the edge or fascia of two buildings coming

[1:44:41] Voice 11: together and then you have eavesdrops and then what we've got is just a drip cap actually it

[1:44:45] Voice 11: just runs and drains into the two eavesdrops uh interesting design uh when i had a look at it so

[1:44:52] Voice 11: um but uh it appears that um and we are still seeking clarity on exactly um the approval

[1:45:02] Voice 11: process that went through here, but what does appear to have happened is that whether it was

[1:45:07] Voice 11: included in the CRD, original CRD building permit back in 2017 or not, the planning review did not

[1:45:15] Voice 11: indicate the separation of these buildings. This was identified as an enforcement issue

[1:45:25] Voice 11: and Mr. Helm, the owners have put in a variance to simply vary the separation between these

[1:45:33] Voice 11: two buildings um staff have recommended approval of this um there are three reasons for that uh

[1:45:41] Voice 11: the rationale is contained in the report um that i mean from our our perspective this property has

[1:45:48] Voice 11: existed for seven years um it's not over height or oversized in terms of coverage so it doesn't

[1:45:55] Voice 11: have any identifiable negative impact the second criteria is the lack of neighbor concerns however

[1:46:01] Voice 11: However, LTC will note that some correspondence, I believe primarily from about two pieces of correspondence, have been received indicating some opposition to this submission.

[1:46:15] Voice 11: So LTC will need to deliberate on how it considers neighbor concerns in this matter.

[1:46:23] Voice 11: And the third rationale being that it is supported by the objective the OCP has outlined in the report.

[1:46:29] Voice 11: So, the alternative here is, one alternative is to deny. Of course, you have the other alternative to defer consideration of this application. And, I mean, LTC is pretty much at its discretion to pass any resolution it likes.

[1:46:48] Voice 11: But that is essentially the crux of this permit.

[1:46:53] Voice 11: The staff, of course, recommend approval.

[1:46:57] Voice 11: You know, the main thing I think that the primary issue, I think, is whether or not a building permit was issued for this accessory structure, the variance is going to be required.

[1:47:12] Voice 11: So this is kind of a, you know, to deal with the enforcement from us, if that is all that is required, then this matter is closed.

[1:47:21] Voice 11: If this building was built without a permit, the, you know, the CRD will need to assess that.

[1:47:29] Voice 11: Thank you for that.

[1:47:37] Voice 17: I'll just check in with the applicant and see if there's anything you'd like to add, and then we will, I'll turn it over to trustees for any questions or comments.

[1:47:46] Voice 17: So, Mr. Hallam, do you have anything you'd like to add to what we heard on the staff report?

[1:47:53] Voice 10: I have nothing to add to this.

[1:47:56] Voice 10: Everything that I've had to say has been said in not only my project narrative, but also in the emails that I've sent.

[1:48:05] Voice 10: I just hope this goes through.

[1:48:07] Voice 10: That's all I have to say.

[1:48:10] Voice 17: Okay, thank you for that.

[1:48:11] Voice 17: So next, I'll turn it over to trustees, questions for staff or the applicant, Trustee Harris.

[1:48:20] Voice 3: Thank you. I'd be prepared to make the motion. I'm having a hard time locating it on the agenda.

[1:48:29] Voice 17: I believe this application starts on page 42, if I'm not mistaken.

[1:48:36] Voice 17: and and before that

[1:48:39] Voice 17: before we go into the motion i just want to give a trustee patrick an

[1:48:42] Voice 17: opportunity if you have questions for either staff or the applicant yeah

[1:48:50] Trustee Patrick: no i think um

[1:48:51] Trustee Patrick: this is really what i was alluding to as an example of of frustration i can understand when

[1:49:00] Trustee Patrick: we have you know the crd issues building permits the islands trust does the zoning and i did look

[1:49:07] Trustee Patrick: look at the frequently asked questions section of the building permits, and it just simply says,

[1:49:14] Trustee Patrick: you know, smaller structures are exempt. It doesn't make any reference to setbacks or zoning,

[1:49:22] Trustee Patrick: which I think is inappropriate and needs to be fixed so that people have the information that

[1:49:29] Trustee Patrick: they need so um as i understand this that um if we grant the development variance permit

[1:49:39] Trustee Patrick: the applicant will still potentially have to rectify any issues that are outstanding with

[1:49:46] Trustee Patrick: crd and it's building permit processes that my understanding that

[1:49:54] Voice 11: that is not really resolved

[1:49:55] Voice 11: um in this case um we're still trying to figure out if that was actually the case or if this

[1:50:00] Voice 11: building was built without a permit regardless mr allen purchased this property as it is today um

[1:50:06] Voice 11: to be noted um though it was built without a permit we can um crd is is we are engaging crd

[1:50:13] Voice 11: at this time um on on this file uh we've we've we've started the process of gathering that

[1:50:20] Voice 11: information uh and getting getting further clarity um we did officially have a bit of a initially

[1:50:25] Voice 11: have a bit of a miscommunication with crd in terms of the nature of our questions about this

[1:50:31] Voice 11: application and the the feedback we got we're also working to clarify that so and i will just on the

[1:50:39] Voice 11: wider wider comment staff have begun the conversation uh with the with the chief building

[1:50:45] Voice 11: inspector at crd as well as local building inspectors to address um ways to uh ensure

[1:50:53] Voice 11: sure that we are representing each other in a in a clear way without um while respecting

[1:50:59] Voice 11: jurisdictional boundaries thank

[1:51:03] Voice 17: you for that um

[1:51:05] Voice 3: trustee harris um clearly a um another example of

[1:51:12] Voice 3: how a municipality would better serve the community um i'm happy to make the motion um i don't really

[1:51:21] Voice 3: really understand how the CRD are going to come go after um the applicant um this is a complaint

[1:51:28] Voice 3: it's a complaint driven thing with them as well is it not um and staff is recommending we pass

[1:51:33] Voice 3: this so I'm and it's I don't feel it's right for us to hold off on something because of the

[1:51:40] Voice 3: dysfunction of the two governing bodies between one another um so I'm more than happy to move

[1:51:48] Voice 3: of this motion if it will be heard thank you mr chair

[1:51:51] Voice 12: yeah

[1:51:53] Voice 17: and and i would just say that um

[1:51:55] Voice 17: the the crd functions as it does uh certainly um any opportunity for us to uh work together

[1:52:04] Voice 17: and and align the procedures is is welcome uh but their processes uh remain their jurisdiction

[1:52:12] Voice 17: and uh and ours remain ours i'm happy to entertain the motion excellent

[1:52:19] Voice 3: entertain it

[1:52:20] Voice 3: Okay, I will read it.

[1:52:24] Voice 3: I move that the Salisbury Island Local Trust Committee approve issuance of Development Variance Permit PLDVP 2024-0082.

[1:52:39] Voice 3: So moved.

[1:52:42] Voice 17: And seconded by Trustee Patrick.

[1:52:44] Voice 17: Discussion?

[1:52:52] Voice 17: Not seeing discussion.

[1:52:57] Voice 17: And given that, I will call the question.

[1:53:01] Voice 17: All those in favor?

[1:53:03] Voice 17: All right. Three in favor, that carries. And thank you.

[1:53:16] Voice 17: So that moves us on to our next application.

[1:53:25] Voice 13: There's

[1:53:26] Voice 17: some background noise there. Whoever that is, can you please mute your microphone?

[1:53:32] Voice 17: Pardon me, trustees there.

[1:53:38] Voice 17: And so the next application starts on page 58.

[1:53:51] Voice 17: And this is coming to us from Planner Panifar.

[1:53:56] Voice 17: And please go ahead, sir.

[1:53:58] Voice 1: Thank you, Mr. Chair.

[1:53:59] Voice 1: So the application seeks to reduce the natural boundary setback from the sea from 30 meters to 15 meters,

[1:54:06] Voice 1: allowing for the placement of a new sewage disposal field on 3.23 hectare property at 1155 Mountain Road.

[1:54:16] Voice 1: The property is zone rural, currently undeveloped, but it's permitted to have one single-family dwelling, one cottage, and accessory building up to 185 square meters.

[1:54:28] Voice 1: However, development options are constrained by various challenges, including topographic issues, soil characteristics, stability concerns, and existing covenants.

[1:54:39] Voice 1: Any further development on the property requires the installation of a sewage disposal field.

[1:54:44] Voice 1: field, and the applicant has submitted a variance request to permit the placement of a new sewage

[1:54:53] Voice 1: disposal field, addressing the site's specific challenges based on several reasons stated

[1:54:58] Voice 1: in the applicant's letter of rationale.

[1:55:02] Voice 1: Other possible bench for sewage was an old logging road, but it had unpredictable flow

[1:55:08] Voice 1: patterns, making it unsuitable for effluent dispersal.

[1:55:12] Voice 1: Areas further north were dismissed because installing a pressure main on a steep terrain would be difficult,

[1:55:18] Voice 1: needs cutting down trees, and would be more likely to fail because of length and challenging conditions.

[1:55:24] Voice 1: The overall purpose of the setback to the natural boundary of the sea is to minimize impacts on environment

[1:55:30] Voice 1: and public rail related to protecting marine, foreshore, and nearshore habitats,

[1:55:36] Voice 1: protection of developments from natural hazards, and protecting water quality.

[1:55:41] Voice 1: Granting a variance can potentially create an expectation in community with regard to

[1:55:47] Voice 1: the future applications, as variance consider the unique circumstances pertaining to a particular

[1:55:53] Voice 1: situation that may warrant derelaxation to a specific zoning regulation, but each application

[1:55:59] Voice 1: should be evaluated on its own merits.

[1:56:03] Voice 1: The shoreline in the lots adjacent to subject property has been identified as an area of

[1:56:09] Voice 1: archaeological potential.

[1:56:10] Voice 1: The applicant has reached out to the archaeology branch in anticipation of the application to confirm that a provincial heritage permit is not required.

[1:56:20] Voice 1: The statutory notice of proposed variance was mailed to all owners and tenants of properties within 100 meters of the subject property's boundaries.

[1:56:29] Voice 1: We received a correspondence from Islands Trust Conservancy highlighting the ecological significance of the site.

[1:56:37] Voice 1: Fortunately, the proposed dispersal field is situated in a natural clearing, which avoids the need for tree removal and minimizes disturbance.

[1:56:47] Voice 1: Alternative location outside the 30-meter setbacks would likely cause more ecosystem disruptions, despite not requiring a DVP.

[1:56:57] Voice 1: Having said that, we advise the applicant to engage a species at-risk biologist to conduct a survey for better protecting any identified species.

[1:57:09] Voice 1: Our rationale for the recommendation was that the 30-meter setback from the natural boundary of the sea

[1:57:17] Voice 1: greatly constrains suitable sewage dispersal areas on the property,

[1:57:21] Voice 1: as no site on the property would satisfy the Islands Trust on sewerage system regulation setbacks.

[1:57:29] Voice 1: The setback still meets the BC Standard Practice Manual SPM of 15 meters.

[1:57:34] Voice 1: Further development of the property cannot be completed without an approved setback for

[1:57:41] Voice 1: the sewage disposal field.

[1:57:43] Voice 1: And the variance is supported by recommendation of professional reports.

[1:57:48] Voice 1: The proposed sand mound water system dispersal system provides superior treatment compared

[1:57:53] Voice 1: to standard systems.

[1:57:55] Voice 1: And topographic challenges, soil characteristics, stability issues, and existing covenants pose

[1:58:02] Voice 1: limitations on using much of the property for sewage disposal field. Staff recommends that

[1:58:08] Voice 1: the Salt Spring Island Local Trust Committee approve issuance of development various permit

[1:58:12] Voice 1: application PLDVP 2020-40185, and alternatives are that the LTC may consider to request further

[1:58:21] Voice 1: information or deny the application.

[1:58:28] Voice 17: Okay, thank you, and I just had a quick look at the

[1:58:32] Voice 17: participants list i don't think we have the applicant uh online with us i'll just check in

[1:58:39] Voice 17: um and uh make sure that the applicant isn't there live um mr pingel can you confirm

[1:58:50] Voice 12: thank you there is no applicant present

[1:58:52] Voice 17: okay thank you um so uh trustees questions comments

[1:58:59] Voice 17: fence trustee patrick yeah

[1:59:06] Trustee Patrick: i mean this is uh the the expectations piece it's uh i don't know if

[1:59:14] Trustee Patrick: anyone's building a house on the waterfront nowadays that is not asking us for a relaxation

[1:59:19] Trustee Patrick: of the 30 meters and i think um you know we keep bringing this up we keep talking about it we are

[1:59:24] Trustee Patrick: going to be doing the ocp project i think this is something we have to seriously look at um

[1:59:29] Trustee Patrick: um consider is is is it 30 meters or not and are we going to relax it or not um you know

[1:59:39] Trustee Patrick: definitely our neighbors to the south don't uh they have a firm line and it's not relaxed

[1:59:44] Trustee Patrick: um and i think we would be probably best to do that too so i am a bit concerned i you know i do

[1:59:53] Trustee Patrick: Do note that there is that protective zone 180 meters down the beach.

[2:00:00] Trustee Patrick: from this one that was pointed out, but I don't really see any other option for this

[2:00:09] Trustee Patrick: one as it's presented, other than it's work that we need to commit to as part of our OCP

[2:00:16] Trustee Patrick: land use bylaw project.

[2:00:21] Voice 17: Okay.

[2:00:21] Voice 17: Thank you.

[2:00:22] Voice 17: Trustee Harris.

[2:00:24] Voice 3: I'd like to thank the planner for a job well done.

[2:00:28] Voice 3: I'd be happy to to move this recommendation forward if it will be listened or heard

[2:00:35] Voice 3: uh

[2:00:38] Voice 17: I'll entertain the motion go ahead I've

[2:00:50] Voice 3: lost my page here oh it starts on page 58

[2:00:53] Voice 3: so here it is um I move that the Saltsborough and local trust committee approve issuance of

[2:01:00] Voice 3: development variance permit application pld vp 2024 0185 moved

[2:01:13] Voice 17: uh seconded by trustee patrick

[2:01:16] Voice 17: uh any discussion i'm not seeing it uh but before i call the question though i i do just want to

[2:01:26] Voice 17: to state that uh i appreciate uh trustee patrick's uh comment um certainly if if if we have a 30

[2:01:36] Voice 17: meter setback um and but we vary uh every time there's an application to vary then

[2:01:42] Voice 17: then then what is that consistency um my my thought in this case i believe the planner said

[2:01:50] Voice 17: there's essentially nowhere to cite um and meet the setback um uh but i think when we have the the

[2:02:00] Voice 17: opportunity um when there are properties where there are opportunities to uh to require the

[2:02:07] Voice 17: setback be met that that's uh certainly worth um considering that that that that should be the the

[2:02:16] Voice 17: the default and and and variances should be the exception um so i'll just leave that there

[2:02:22] Voice 17: and i will call the question all those in favor and the motion carries okay so thank you for that

[2:02:34] Voice 17: um next up uh we have a uh an update on local trust committee projects i just want to check

[2:02:46] Voice 17: check in with everyone though um uh should we take a short break uh at this time a little bio break

[2:02:58] Voice 17: so is that uh reasonable i was going to suggest if we come back at uh 10 after one and so let's

[2:03:07] Voice 17: do that let's recess till 10 after one and we'll come back to that uh

[2:03:10] Voice 5: that verbal update

[2:03:12] Voice 5: We're at 1.11. I see

[2:11:18] Voice 17: trustees are back.

[2:11:22] Voice 17: As regional planning manager, have you rejoined us, sir?

[2:11:35] Voice 5: Give

[2:11:35] Voice 17: the regional planning manager another minute or two to rejoin us.

[2:11:39] Voice 17: And I'll note that I did skip ahead.

[2:11:43] Voice 17: We actually have the addendum at 14.3 as our next item,

[2:11:53] Voice 17: which is the draft Portlock part site master plan referral from the

[2:12:03] Voice 17: regional district. Planner Garuba has come on screen. Are we expecting to hear

[2:13:19] Voice 17: from RPM Hutton on this or are you taking this item? Thank

[2:13:31] Voice 6: you very much Mr. Chair.

[2:13:32] Voice 6: I will be presenting the item.

[2:13:44] Voice 6: We received a referral from the CRD to provide comments

[2:13:51] Voice 6: regarding the proposed potluck park site master plan.

[2:13:58] Voice 17: There's a bit of a feedback coming through,

[2:14:03] Voice 17: so I don't know if you have another device with an audio on,

[2:14:07] Voice 17: but maybe you could try and reduce the feedback and give it a try.

[2:14:25] Voice 6: Is it better now?

[2:14:27] Voice 17: yes it is thank you please go ahead thank

[2:14:29] Voice 6: you so um the salt spring island local trust committee

[2:14:37] Voice 6: has been referred to sarah day's draft potluck park master site master plan for comments regarding

[2:14:43] Voice 6: the proposed developments so the proposed potluck park um located at 145 vestibules bay road

[2:14:53] Voice 6: is in park and reserve zone in the land use by law and designated as park and recreation

[2:14:59] Voice 6: in the official community plan.

[2:15:04] Voice 6: It is also in the agricultural land reserve.

[2:15:09] Voice 6: And according to the ALR use regulation,

[2:15:14] Voice 6: it is a permitted non-farm use

[2:15:17] Voice 6: that may be prohibited by local government enactments.

[2:15:20] Voice 6: The intention of the proposed master plan

[2:15:23] Voice 6: is to enhance community use,

[2:15:25] Voice 6: develop additional ball fields

[2:15:26] Voice 6: and replace Asian infrastructure

[2:15:28] Voice 6: in current or new locations.

[2:15:31] Voice 6: So, after staff analysis of the ALR use regulation, the OCP, and the land use bylaw,

[2:15:40] Voice 6: staff recommends that the Salt Spring Local Trust Committee approve the proposed development

[2:15:45] Voice 6: as it is consistent with the ALR use regulations, the OCP policies, as well as the land use bylaw.

[2:15:53] Voice 6: because um the proposed developments although may be prohibited but it is supported by the

[2:16:02] Voice 6: land use by law because it is located in the park and reserve zone in the land use by law

[2:16:07] Voice 6: and there are several policies and the ocp that also supports this developments and hence the

[2:16:14] Voice 6: recommendation of staff that the salt spring local trust committee approved the proposed developments

[2:16:18] Voice 6: means thank

[2:16:19] Voice 8: you

[2:16:20] Voice 6: well

[2:16:22] Voice 17: thank you for that manner garuba um trustees any questions or comments

[2:16:29] Voice 17: uh trustee patrick

[2:16:33] Trustee Patrick: one i just um would like to draw staff's attention to um the master plan

[2:16:40] Trustee Patrick: development process here i think i think the staff at the crd have done a really good job

[2:16:45] Trustee Patrick: moving to these master plan um concepts for their parks they've done they're this one and they're

[2:16:51] Trustee Patrick: They're working through another one on their pool site property.

[2:16:57] Trustee Patrick: They've done incredible community engagement.

[2:16:59] Trustee Patrick: They've demonstrated listening and changing and reflecting,

[2:17:02] Trustee Patrick: carrying on and having more engagement throughout the process

[2:17:08] Trustee Patrick: and really solving problems and trying to find a master plan

[2:17:10] Trustee Patrick: that suits a lot of different competing interests.

[2:17:14] Trustee Patrick: I had attended many of the meetings,

[2:17:16] Trustee Patrick: and I was very impressed with the work that they did

[2:17:18] Trustee Patrick: and encourage, like I said, staff to see what they did.

[2:17:22] Trustee Patrick: I think Dan Ovington there at the CRD headed that up.

[2:17:26] Trustee Patrick: My only comment is on their asking for comments

[2:17:31] Trustee Patrick: and our recommendation is to approve.

[2:17:34] Trustee Patrick: Would it not be better to say that indicating

[2:17:36] Trustee Patrick: that the Salt Spring Island Local Trust Committee

[2:17:41] Trustee Patrick: or that the Salt Spring Island,

[2:17:44] Trustee Patrick: indicating the Salt Spring Island Local Trust Committee's

[2:17:47] Trustee Patrick: something that basically it's the ocp that supports this master plan and we're just confirming that

[2:17:54] Trustee Patrick: because they are requesting for they requested comments was what they asked and saying we

[2:18:00] Trustee Patrick: approved yeah suggest they approve it they're still going through a process what if they change

[2:18:05] Trustee Patrick: it and modify it does that make them think they have to come back and see us i think the idea is

[2:18:10] Trustee Patrick: that the master plan is supported by the official community plan we certainly support what's been

[2:18:16] Trustee Patrick: presented where i do oh

[2:18:21] Voice 17: thank you for that uh trustee patrick and uh um of course we can uh

[2:18:28] Voice 17: we can consider an alternative to the the motion presented i'll just check uh with staff if there's

[2:18:35] Voice 17: any uh um response to that comment mr

[2:18:39] Voice 11: chair i might uh respond to that um i think the the

[2:18:42] Voice 11: suggestion that we approve might be better replaced by um if ltc wishes to um indicate

[2:18:48] Voice 11: that it supports the master plan or just advise that the OCP supports the master plan.

[2:18:59] Voice 11: That type of a referral comment is probably more of a staff referral response, and we

[2:19:05] Voice 11: can certainly reply to that, and we can certainly carry that message forward.

[2:19:11] Voice 11: LTC can carry that message forward as well.

[2:19:14] Voice 11: So, yep, that's, I mean, support.

[2:19:19] Voice 11: uh indicate the ocp supports those are other easily um good options well

[2:19:26] Voice 17: okay thank you um

[2:19:29] Voice 17: uh so trustee patrick would you care to i'm happy to make that

[2:19:36] Trustee Patrick: motion um with the modified supports

[2:19:38] Trustee Patrick: um sure i move that the salt spring island local trust committee request staff to respond to the

[2:19:43] Trustee Patrick: referral from the capital regional district for portlock park site master plan indicating that

[2:19:51] Trustee Patrick: the salt spring island local trust committee supports the portlock park site master plan

[2:19:56] Trustee Patrick: okay

[2:19:59] Voice 17: moved and uh would you like to second that trustee harris let's see on screen at the moment

[2:20:07] Voice 17: oh there you are okay thank you for that um so moved uh by trustee patrick uh secondly by trustee

[2:20:14] Voice 17: harris and any further discussion not seeing any i will call the question all those in favor

[2:20:25] Voice 17: that carries unanimously thank you all right so uh moving on to section 15

[2:20:38] Voice 17: uh local trust committee projects and i believe we have a verbal update from rpm hudson

[2:20:45] Voice 17: thank

[2:20:47] Voice 11: you mr chair um i uh i have to apologize uh mr buckin uh was hoping to give a uh a uh

[2:20:55] Voice 11: an update today but he's he's uh he was sick in the morning and he got sicker the day went on so

[2:21:02] Voice 11: So I've sent him off to go rest up.

[2:21:06] Voice 11: So he left me with this, though.

[2:21:08] Voice 11: And forgive me, this is a bit of an off-the-cuff update.

[2:21:13] Voice 11: So we have recently put out ads in the Salt Spring Exchange and the Driftwood.

[2:21:20] Voice 11: We've also posted online.

[2:21:21] Voice 11: So we have a publication push in a variety of media and formats across the spectrum.

[2:21:34] Voice 11: We've posted online material to the website regarding the Complete Communities Assessment.

[2:21:40] Voice 11: Maps were finalized last week and we immediately posted them to the website.

[2:21:45] Voice 11: So that's kind of why we've had a bit of a fast rollout of this engagement process and

[2:21:51] Voice 11: it's not not something that we we like to be doing um unfortunately we are pushing up against a grant

[2:21:58] Voice 11: deadline so we're really working to um to move this work out um and and uh so we've now got

[2:22:05] Voice 11: surveys posted online uh as well as uh in the library there's going to be uh some surveys

[2:22:11] Voice 11: available go and fill out in paper form as well with a drop box there so you'll see that in the

[2:22:17] Voice 11: the public library. And on the subject of the library, we do have two upcoming engagement

[2:22:23] Voice 11: events next week on the 16th and the 18th of October in the Salt Spring Library from 1.30 to

[2:22:32] Voice 11: 3 p.m. We'll have the maps on display there. In-person surveys will be available and staff

[2:22:39] Voice 11: and the consultant will be available to demonstrate and to sort of discuss the maps and discuss next

[2:22:44] Voice 11: steps regarding the scenarios in terms of completing the complete community analysis um

[2:22:50] Voice 11: so all this is to say that we're really getting into the asking the question of um what is the um

[2:22:57] Voice 11: you know of like here's the here's all the background um and we're wanting to develop a

[2:23:02] Voice 11: growth scenario for a complete community but we are um we're looking to clarify the definition

[2:23:07] Voice 11: of a complete community uh like a salt spring island reflection on that that's really what

[2:23:15] Voice 11: But what I think the role of that, of the public in this is, of the engagement is to get that answer and understand how they perceive this.

[2:23:26] Voice 11: We're also looking at, we have an evening meeting with local interest groups.

[2:23:31] Voice 11: And that's building off of a previous June interest group meeting where additional indicators were identified through the group.

[2:23:38] Voice 11: So we'll be, again, presenting that finalized map book and discussing upcoming scenario development.

[2:23:46] Voice 11: um so um you know as noted um today um you know we um we were we were really um organized on getting

[2:23:56] Voice 11: the engagement booked and having everything in place um but um you know this uh this whole

[2:24:02] Voice 11: process last week has been a bit of a bit of a slowdown for us um so in order to meet the

[2:24:07] Voice 11: the deadline at the end of october uh we have requested an extension so we're working on that

[2:24:12] Voice 11: to go to the end of November, but advertisements were kind of sent out later than what we would

[2:24:17] Voice 11: have liked regarding the next two weeks, next week's sessions. We've also had public hearing

[2:24:25] Voice 11: feedback around session timing, that they're both at the same time of day on both days at the same

[2:24:31] Voice 11: location. So we're, and that there's a desire for some engagement outside of working hours. So

[2:24:37] Voice 11: So beyond the actual survey that you can fill out for more information, we have been actively working to have the – to get more – sorry, I just lost my place here – to get an online session organized.

[2:24:56] Voice 11: So if we can extend that grant, we'll be looking to do a follow-on engagement session there.

[2:25:07] Voice 11: there and allowing additional feedback so so and again we really want to make sure that we get we

[2:25:19] Voice 11: get public input so I there's the only other thing that I really want to clarify here is that this

[2:25:26] Voice 11: this the impact of this project on the OCP LEB project as we're rolling that out

[2:25:33] Voice 11: is is entirely not decided at the conclusion of this product of the complete committee's

[2:25:39] Voice 11: assessment so this is not a decision this is not a doors closing kind of point this is a gathering

[2:25:46] Voice 11: you know a lot of gis data it's reflecting it in a certain way but how it gets used and how you how

[2:25:52] Voice 11: you all reflect on it as well as the wider community reflects on it um is really at our

[2:25:57] Voice 11: discretion in terms of how we utilize it so um the the base information is um you know is as realistic

[2:26:04] Voice 11: is um we have available and it's a it's there's very good um especially the government sourced

[2:26:11] Voice 11: information is um certainly very accurate and we can work with that so um but i just i just wanted

[2:26:18] Voice 11: to make it clear that we're not um you know this is not a uh a do or die moment but obviously we

[2:26:26] Voice 11: really want to get clear on that definition and we want to bring together as much as we can the

[2:26:30] Voice 11: a bit of a lay of the land about what's realistic in terms of opportunities for improving the

[2:26:36] Voice 11: housing situation on the island thank you it's

[2:26:43] Voice 17: trusty patrick no

[2:26:46] Trustee Patrick: i well i understand the the

[2:26:47] Trustee Patrick: scramble of pulling all this together but it is overwhelming 60 maps of of what i would say

[2:26:54] Trustee Patrick: dense ish information that someone needs to get through to or think they need to get through

[2:27:03] Trustee Patrick: um it it it does look a little overwhelming um and i think what you just ended with i mean that's

[2:27:10] Trustee Patrick: my understanding but i don't know if the i don't we haven't talked about the complete communities

[2:27:15] Trustee Patrick: out there in the public well we haven't talked about the ocp project much either of setting that

[2:27:21] Trustee Patrick: up so i think people are a bit you know where did this come from you know in this sort of short

[2:27:27] Trustee Patrick: notice. So I hope we can extend it. Having two afternoon sessions to me does not meet

[2:27:35] Trustee Patrick: any semblance of equitable public engagement in this community. And in, you know, the same in

[2:27:44] Trustee Patrick: one week, two afternoon sessions, it really is saying, you work, we don't want to hear from you.

[2:27:49] Trustee Patrick: And I, and I, and I'm very concerned about that. That's not what we want to get across to people.

[2:27:55] Trustee Patrick: We want to be available. We want this information to get out there. I think I think it's going to be good information. But so I think we need to make sure there's some context pieces out there. I think there needs to be great if someone could write an article. I can't write an article because I don't I haven't been in on the process of what's been happening and what it looks like.

[2:28:13] Trustee Patrick: I think we need to get some information out there so people understand the context and how this information relates to the OCP project, that it is a lot of information now.

[2:28:25] Trustee Patrick: We're going to ask some questions, but none of this is decision, really.

[2:28:31] Trustee Patrick: It's about helping to kick off some of the next conversations.

[2:28:35] Trustee Patrick: So I think we just need some clarity out there because it puts us in an awkward position when people are saying, well, why is this so last minute?

[2:28:43] Trustee Patrick: And I can't really answer it very well.

[2:28:50] Trustee Patrick: And so that's not a great place for us to be either.

[2:28:54] Trustee Patrick: We want to be here working as a team together, getting this information out and very proud of the work that's been done.

[2:29:01] Trustee Patrick: So we just need to get some context out there so folks don't get confused and we don't get more letters to the paper saying we did something when that wasn't the intent.

[2:29:11] Trustee Patrick: intent we should really own the intent and make that clear yeah

[2:29:16] Voice 11: thank you for that feedback um

[2:29:20] Voice 11: um if I may Mr chairman I'm hoping that like I said I am hoping that the the online uh that

[2:29:25] Voice 11: a follow-up evening session um will provide a bit more range in terms of those information sessions

[2:29:30] Voice 11: um yeah and and that variety I think is something where we certainly want to achieve um in going

[2:29:38] Voice 11: going forward in providing better background on the balance of this project, as well as

[2:29:44] Voice 11: going into our next, our future policy projects.

[2:29:52] Voice 17: Trustee Harris?

[2:29:56] Voice 3: Thanks.

[2:30:00] Voice 3: See, I recognize staff's, you know, efforts that they've been putting out recently with moving and all that.

[2:30:10] Voice 3: And it hasn't been exactly, you know, easy for them.

[2:30:14] Voice 3: And just, you know, thanks to them for doing what they're doing.

[2:30:22] Voice 3: You know, I still struggle with the community engagement.

[2:30:25] Voice 3: I don't see how we're going to get any real gauge from the community.

[2:30:33] Voice 3: And it's hard enough to get people to go out and vote. It's a small, you know, it's a, I guess it could be compared to, you know, a regional, you know, amount of folks that come out to vote, but it's still in the 30% range or 30 to 40%.

[2:30:49] Voice 3: um i'm skeptical that we'll see even 10 of the population i think if we saw 10 that should be

[2:30:58] Voice 3: you know seen as a huge success but it's clearly um not um you know um 10 getting involved in this

[2:31:08] Voice 3: public engagement thing you know as far as writing letters like who reads these

[2:31:11] Voice 3: um i really i'm i just struggle with the whole this whole process um

[2:31:18] Voice 3: I guess I'll leave it at that, and thanks again to staff.

[2:31:27] Voice 17: Yeah, public engagement is difficult to leverage in a lot of ways,

[2:31:38] Voice 17: and certainly in jurisdictions all across the province and all across the country.

[2:31:46] Voice 17: But I appreciate staff's work on this.

[2:31:51] Voice 17: and just check to see if there's anything anyone else would like to add.

[2:32:04] Voice 17: Okay, I'm not seeing any hands up.

[2:32:08] Voice 17: All right, then.

[2:32:10] Voice 17: So moving along on our agenda here,

[2:32:15] Voice 17: the next item is under new business.

[2:32:18] Voice 17: We have a briefing on the Dark Sky Principles adoption advocacy

[2:32:24] Voice 17: starting at page 81.

[2:32:28] Voice 17: This is coming to us via Trustee Morrison, and I don't know if staff have anything to add to the briefing before us at all, but I'll just give that opportunity if they do.

[2:32:47] Voice 11: No comment, Mr. Chair.

[2:32:49] Voice 17: Okay. Certainly, I'll just mention that light pollution is a factor which not only affects our enjoyment of the night skies, but also has implications for the wildlife, migratory birds, insects, and such things.

[2:33:17] Voice 17: And I see Trustee Patrick.

[2:33:19] Voice 17: Yeah.

[2:33:21] Trustee Patrick: I appreciate the work that's being considered here. I thought that the, sorry, I'm tired. Where this came from was about a neighboring floodlight shining into someone else's property. And that's not Night Sky's issue. That's nuisance. And that's not something that we, that's in our jurisdiction.

[2:33:49] Trustee Patrick: So I think there needs to be some clarity as to what this is. And again, I went out, when this is in here, I go out and look, who's doing what in this area? Most of it relates to street lighting and lighting that's in the control of a municipality.

[2:34:06] Trustee Patrick: functionality and um and that there's uh quite a few night sky principles on their control of

[2:34:13] Trustee Patrick: lighting um it's uh more difficult in um you know rural settings uh like i said it's more of a

[2:34:20] Trustee Patrick: nuisance issue um and there are some bylaws out there saying you know light can't shine

[2:34:25] Trustee Patrick: into your neighbor's window um so i don't know this is just to me it's if that's it'd be nice

[2:34:33] Trustee Patrick: to have some clarity but i don't think this is something um we we need to spend uh immediate

[2:34:38] Trustee Patrick: time on at this point if it's raised during the ocp project as a as an issue um it's it relates

[2:34:45] Trustee Patrick: to how people build their housing but again like i said nuisance lighting is more problematic to um

[2:34:52] Trustee Patrick: you know that that is a crd jurisdiction um so i i like i said i think we can just receive this

[2:35:02] Trustee Patrick: report at this time i i don't have any other than it's nice to have night sky um

[2:35:14] Voice 17: uh the uh

[2:35:19] Voice 17: the potential response that's identified is that if if the local trust committee was uh

[2:35:25] Voice 17: interested in doing so it would be to direct staff to notify trustee morrison uh that the

[2:35:32] Voice 17: local trust committee was interested in pursuing further exploration of policy and advocacy options

[2:35:37] Voice 17: relating to the dark sky principles

[2:35:40] Voice 17: I guess the advocacy part

[2:35:44] Voice 17: might speak to

[2:35:47] Voice 17: your point around

[2:35:51] Voice 17: jurisdiction and in this case

[2:35:54] Voice 17: the CRD but I'm perfectly happy

[2:35:57] Voice 17: to receive this for information if that's the will of the local trust committee

[2:36:00] Voice 17: and we could move along in our

[2:36:05] Voice 17: agenda

[2:36:07] Voice 17: And so next we have at 16.2 and 16.3, the work program update and the 2526 budget.

[2:36:23] Voice 17: We have note of staff reports pending.

[2:36:26] Voice 17: So since we haven't seen them, I assume that's going to come to us at a later meeting.

[2:36:31] Voice 17: Is that correct, RPM Hunt?

[2:36:33] Voice 11: As referred to earlier in the day, Mr. Chair, that's correct.

[2:36:37] Voice 11: Okay.

[2:36:39] Voice 17: Just confirming that. And so, that brings us on to the report section. On page 85, we have the policy and standing resolutions list for information. And on page 94, we have a future projects report. I'll just pause to see if there's anything to highlight there.

[2:37:02] Voice 17: there nothing

[2:37:06] Voice 11: nothing from staff mr chair beyond uh the the project update provided um the ocpl

[2:37:13] Voice 11: rfp is um is nearing its its final draft uh and should be going to our finance department

[2:37:20] Voice 11: shortly so we'll probably have one last review before it goes off to bc bid so i hope that that

[2:37:26] Voice 11: will be moving forward uh in the uh in the near term that should be certainly in the in the next

[2:37:33] Voice 11: two to three weeks okay

[2:37:35] Voice 17: thank you and then we have our applications of status report on page 101

[2:37:41] Voice 17: anything there before we move on i see trustee patrick yeah

[2:37:46] Trustee Patrick: i've noticed um i saw it on facebook

[2:37:49] Trustee Patrick: and i saw it in the driftwood regarding a number of properties that have applied for a green shores

[2:37:54] Trustee Patrick: action on salt spring to the province uh licensed occupy i was curious if uh there's a public

[2:38:02] Trustee Patrick: comment period that's open now have we received a referral or anything from the province on

[2:38:07] Trustee Patrick: that application would we and would we receive a referral mr

[2:38:15] Voice 11: jenny we may not have received a

[2:38:17] Voice 11: referral um however there are four properties currently under a delegated development permit

[2:38:22] Voice 11: process um which ought to show up on our when we get to our application uh stage um that um are

[2:38:31] Voice 11: currently in draft waiting awaiting review and approval that are I believe

[2:38:36] Voice 11: speaks the same ones if you just pick the ones on quarry and Baker roads so

[2:38:43] Voice 11: those applications are with us right now the the drafts have recently been

[2:38:48] Voice 11: completed and are just waiting to be reviewed there's being delegated

[2:38:53] Voice 11: development permits there's no requirement for us to conduct public

[2:38:58] Voice 11: public comment development permits either way don't require this but um suffice to say uh currently

[2:39:04] Voice 11: the the draft recommendation is for uh that they be approved and those will be advanced to our

[2:39:10] Voice 11: director very shortly jesse

[2:39:17] Voice 17: patrick yeah

[2:39:18] Trustee Patrick: i think that's again some of the communications that

[2:39:24] Trustee Patrick: you know now you know there's an article out there i don't know you know

[2:39:27] Trustee Patrick: how people are looking at it or thinking about it but i think this is an opportunity to

[2:39:33] Trustee Patrick: to communicate and educate, so to speak,

[2:39:36] Trustee Patrick: because I'm sure there are some people looking at this going,

[2:39:38] Trustee Patrick: ooh, I want to do this now, or something of that nature.

[2:39:41] Trustee Patrick: So I think we should be looking for these opportunities

[2:39:46] Trustee Patrick: to communicate that there is some joint effort

[2:39:52] Trustee Patrick: occurring out there, that's all.

[2:39:56] Voice 11: I can trust you, Patrick.

[2:39:57] Voice 11: Yeah, and I do want to clarify, my admin has advised

[2:40:01] Voice 11: that we do have um we have received a crown lease referral um and received um

[2:40:22] Voice 17: nothing further on the

[2:40:25] Voice 17: applications report we have no expense report nor island stress conservancy report um we do have a

[2:40:34] Voice 17: closed meeting scheduled um in terms of process just look to staff if there's any reason um

[2:40:45] Voice 17: um yes go

[2:40:48] Voice 11: ahead mr chair um the addition of sorry i've just gotten a note about this

[2:40:55] Voice 11: um we did get a note that we missed adding something to the agenda which i believe was

[2:41:00] Voice 11: the addendum um but i just need to double check this well

[2:41:05] Voice 16: we did we did look at the addendum

[2:41:08] Voice 16: we

[2:41:09] Voice 11: looked at it um but we did not have um i don't think we had a resolution to add it to the agenda

[2:41:20] Voice 11: at the outset so i think we just need a um a resolution that we would add that to that section

[2:41:26] Voice 11: of the agenda oh i'm sorry uh behind the ball while i was uh while i was away at the end of

[2:41:32] Voice 11: our break there i i guess that was um that was mattered so i i apologize for that

[2:41:42] Voice 17: okay so

[2:41:44] Voice 17: there's no no need to address that at this point okay um all right uh so as per our earlier

[2:41:53] Voice 17: discussion and resolution the next regular meeting of salt spring island local trust committee is

[2:41:57] Voice 17: scheduled for uh 12 30 on november 14th and we do have a resolution to go in camera i note that

[2:42:06] Voice 17: there is a typo in that resolution um but i would and that would be an i believe a superfluous

[2:42:16] Voice 17: a after four um coming after the the community charter's uh citation but i will uh look for

[2:42:27] Voice 17: For a motion to go in camera.

[2:42:30] Voice 11: If you don't mind holding it,

[2:42:31] Voice 11: we just want to confirm that typo

[2:42:33] Voice 11: because of the subsection of our

[2:42:36] Voice 11: reason to go in camera.

[2:42:49] Voice 11: Oh, for a law...

[2:42:50] Voice 11: What was the typo that you noted?

[2:42:53] Voice 17: Yeah, for a law enforcement.

[2:42:57] Voice 11: Oh, okay, yeah.

[2:42:58] Voice 11: Okay, that is superfluous.

[2:42:59] Voice 17: I believe the A is superfluous there.

[2:43:05] Voice 17: So for the sake of expediency,

[2:43:07] Voice 17: I will go ahead and make the motion.

[2:43:09] Voice 17: I move that Salt Spring Island Local Trust Committee close this meeting to the public subject to Community Charter Section 91F for law enforcement that council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment and that staff be invited to remain.

[2:43:32] Voice 17: And seconded by Trustee Patrick.

[2:43:39] Voice 17: Thank you for that.

[2:43:41] Voice 17: And unless there's a desire for discussion, I'll call the question.

[2:43:47] Voice 17: All those in favor?

[2:43:52] Voice 17: And that is all three members.

[2:43:55] Voice 17: So that carries unanimously.

[2:43:58] Voice 17: And we will give a few moments for staff to close the meeting.

[2:44:06] Voice 17: Okay, so we are returning from an in-camera session and we'll rise and report that we adopted in-camera minutes from a previous meeting and received a bylaw enforcement report.

[2:44:24] Voice 17: report and we have uh nothing further on our agenda i believe i mentioned that the next

[2:44:33] Voice 17: regular meeting of the salt spring island local trust committee is scheduled for 12 30

[2:44:38] Voice 17: november 14th at meaden hall and unless there's anything further from trustees

[2:44:45] Voice 17: i will call for adjournment okay thank you everyone we are adjourned

Salt Spring Island Local Trust Committee Minutes ADOPTED 1 
October 10, 2024 
  
 
Salt Spring Island Local Trust Committee 
Minutes of Regular Meeting 
 
 
Date: Thursday, October 10, 2024 
  
Location: Electronic Meeting (Zoom) and  
Public Viewing at Meaden Hall 120 Blain Road, Salt Spring Island 
  
 
Members Present: 
 
 
Timothy Peterson, Chair 
Jamie Harris, Local Trustee 
Laura Patrick, Local Trustee   
 
Staff Present: 
 
Chris Hutton, Regional Planning Manager (RPM) 
Warren Dingman, Bylaw Enforcement and Compliance Manager 
Oluwashogo Garuba, Planner 1 
Rob Pingle, Legislative Clerk 
Sarah Shugar, Recorder 
 
Others Present: Gary  Holman,  Capital  Regional  District  (CRD)  Salt  Spring  Island  Electoral 
Area Director 
Earl   Rook, Capital   Regional   District   (CRD)   Salt   Spring   Island Local 
Community Commission (LCC) Chair 
There was 1 member of the public in attendance in person and 3 members 
of the public in attendance on Zoom 
 
1. CALL TO ORDER 
 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
 
Chair  Peterson  called  the  meeting  to  order  at 11:00 a.m. and  introduced  Trustees  and  staff. He 
acknowledged that the meeting was held on the territory of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
 The following additions to the agenda were presented for consideration: 
 14.3  Draft Portlock Park Site Master Plan Referral from Capital Regional District 
 15.1 Complete Communities Community Engagement Update 
 
 By general consent, the agenda was adopted as amended. 
 
3. PENELAKUT CHIEF CHAKEENAKWAUT (PAM) JACK  
 
Penelakut  Chief Jack spoke  to  representation  of  her  elders,  Penelakut  Council  and  community, 
declared their interest to  work with  the  Salt  Spring  Island  LTC  and the  Salt  Spring  Island 
community and stated that Salt Spring Island is on the unceded territory of the Penelakut people. 

 
 
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Chief  Jack  acknowledged  Penelakut  has  not  been  involved  with  the  Islands  Trust  and  has  not 
taken an active  role  in the Salt Spring Island community and expressed interest to work with the 
LTC  to  ensure  the  Penelakut  people  have  a  strong  foundation  on  their  ancestral  land.  Chief  Jack 
recognized  the  importance  of  maintaining  harmonious  relationships  with  stakeholders  and for 
commitment to engage in open and constructive dialogue to find mutually beneficial solutions to 
build  a  future  where  the  Penelakut  people  can  thrive  on  the  land  they  have  sustained  for 
generations.   
 
4. TOWN HALL AND QUESTIONS 
 
A  member  of  the  public spoke on  behalf  of the Positively  Forward  group, stated Positively 
Forward supports the Islands Trust mandate and is interested in Housing and the OCP/LUB update 
project.  The  speaker expressed  concern  that the  month  of  December  is  not  a good  time  to  hold 
the OCP/LUB update project community engagement meetings as there may be snow or icy roads, 
people  are  busy  over  the  holidays and  people  may  be  away  travelling. The  speaker  expressed 
concern that there was  short notice for the Complete  Communities meetings that  are scheduled 
for next week and it may exclude people that would like to attend. 
 
The  applicant  for  application PLDVP20240082 stated  there  has  been  conflicting  information  and 
errors in the application process, advised they sent a letter to Chair Peterson and staff and asked 
whether the  application  could  be paused. RPM  Hutton  advised  a  motion  would  be  required  to 
defer the application as the DVP notice stated the application would be considered at the October 
10, 2024 meeting. 
 
5.  DELEGATIONS  
 
 5.1  CRD Rural Housing Program Presentation from Justine Starke, CRD 
 
Justine  Starke  presented  an  update  on  the  CRD  Rural  Housing  Program. The CRD is 
designing a Rural Housing Program through the development of a pilot project that will take 
place on the Southern Gulf Islands and SSI Electoral Areas. The Rural Housing Program will 
prototype various housing solutions that are better suited to the rural context including to 
develop  a  framework  to  provide  financial  assistance  for  homeowners  to  build  secondary 
suites  and  cottages  in  exchange  for  commitments  to  affordable  rents; build  a  program  to 
invest   pre-development   funding   in   affordable   housing   projects;   and   support   the 
coordination   of   activities   through   additional   capacity   available   to   non-profit   housing 
providers. J. Starke  requested the LTC to consider increasing the floor area for cottages  to 
be large enough to house a small family; that floor area for cottages should be standardized 
across  the  Islands  Trust  area;  to  allow  strata-titling,  and  noted  there  are  a number  of 
additional areas the LTC can support the CRD Rural Housing Program. 
 
In discussion the following comments were noted: 
 Chair  Peterson  expressed  support  for the  CRD  Rural  Housing  Program  presentation to 
be presented to Trust Council; 
 A  Trustee  expressed  support  for  flexible  housing  agreements  and  asked  if  letters  of 
support  would  be  helpful.  J.  Starke  suggested  working  with CRD Director  Holman  on 
collaboration  on  advocacy. CRD Director  Holman  expressed  support  for  the  LTC  to 
provide letters of support for the CRD Rural Housing Program; 

 
 
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 A Trustee highlighted the need to update the square footage of cottages and accessory 
dwelling units, and to increase workforce housing. 
  
6. TRUSTEE REPORTS 
 
Trustee Patrick presented the following report:  
 Trust  Council  passed a second resolution  to request  the  Province  to  review  the  Islands  Trust 
mandate,  governance  and  structure.  Trustee  Patrick  expressed  support  for  the  review  and 
advised  when  the  Province conducted  the Islands  Trust review in  1987, it  resulted  in 
significant  changes  to the Islands Trust Act; sparked actions to prepare  the first Islands Trust 
Policy  Statement, development  of numerous  inter-agency  protocol  agreements  and  Islands 
Trust procedures and policies; 
 Trustee  Patrick spoke  to  the  lack  of  cohesion  between  the  various  agencies  that  have 
jurisdiction on Salt Spring Island and noted the “2022 Situation and Options Analysis for 
Watershed  Protection”  and  the  “10-square  meter  accessory  buildings  exemption”  as 
examples of how agencies could do a better job at working together; 
 Attended the Salt Spring Foundation Funders Table meeting regarding housing; 
 Attended the celebration to acknowledge MLA Adam Olsen; 
 Attended the 2024 Union of BC Municipalities (UBCM) Convention; 
 Attended  Trust  Council  Committee of  the  Whole  meetings  regarding the  Islands  Trust  Policy 
Statement; 
 Attended CAO Hiring Committee meetings. 
 
7. CHAIR'S REPORT  
 
Chair Peterson presented the following report: 
 Attended Trust Council in September and noted several items were deferred to the December 
Trust Council meeting including: further public consideration of Section 3 object, strategic 
planning update, meeting procedures and a code of conduct review; 
 Attended a presentation by former Snuneymuxw Chief Doug Whyte on Gabriola Island; 
 Attended several CAO Hiring Committee meetings;  
 Attended the UBCM Convention and highlighted the following: 
o A   Province-wide   Community   to   Community   event   co-hosted   by   the   First   Nations 
Leadership Council and UBCM; 
o Islands Trust staff met with Ministry of Municipal Affairs staff regarding engagement with 
First Nations and the request to the Province for the review of the Islands Trust Act; 
o Islands Trust staff met with Ministry of Housing staff; 
o Islands  Trust  staff met  with Ministry of  Forests staff regarding wildfire  planning  in 
communities living in the forest interface; 
o Attended  sessions  regarding  strengthening  responsible  conduct,  addressing  systemic 
racism and advancing reconciliation in BC; 
o Attended a workshop regarding mental health for elected officials and local leaders; 
o Met with BC Ferries staff; 
o Attended   a   meeting   regarding   approvals   for   rainwater   catchment   for   multi-family 
dwellings; 
o Attended a meeting with Advocacy BC regarding accessibility; 

 
 
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o Learned  about  the  Hope  Air program  that  provides  support  for  medical  transportation 
costs. 
 
8. CRD DIRECTOR'S REPORT   
 
CRD SSI Local Community Commission (LCC) Chair Earl Rook presented the following report: 
 There  is  an LCC evening  meeting  on  October  10,  2024 that  will  include next  steps  for 
reviewing CRD bylaws; 
 The LCC approved a provisional 2025 budget; 
 The  LCC  is  in  the  process  of  completing a  lease  agreement  with  School  District 64  for  the 
former  Phoenix  School property on  Drake  Road  and  is  considering  the  best  use  of  the 
property; 
 The LCC is considering how it can contribute to harbour management; 
 A next regular LCC meeting will be held October 17, 2024 and an Integrated Housing Strategy 
for SSI and Transportation are items on the agenda; 
 The next LCC and the LTC joint meeting will be held in November 2024. 
 
CRD SSI Electoral Area Director Gary Holman presented the following report: 
 Attended  a Penelakut drumming event  at  Fernwood  Dock  on September  30,  2024, the 
National Day for Truth and Reconciliation; 
 Expressed  concern  regarding  how the  outcome  of  the  Provincial  Election  could  potentially 
impact  the  United  Nations  Declaration  on  the  Rights  of  Indigenous  Peoples (UNDRIP)  and 
legislation regarding UNDRIP; 
 Acknowledged Penelakut Chief Jack for her remarks; 
 Acknowledged Justine   Starke   for   the CRD   Rural   Housing   Program   presentation and 
recommended that the presentation be made at the inter-agency housing meeting;  
 Expressed support for mapping to identify the number of properties that are zoned for suites 
and cottages; 
 The CRD provisional 2025 budget includes  a feasibility study for repurposing the  Ganges  Fire 
Hall; 
 Attended the Salt Spring Foundation Funders Table meeting regarding housing; 
 Planning  to  attend  the next  Ferry  Advisory  Committee  meeting regarding the  Vesuvius 
Terminal upgrade project; 
 The compost facility located at Burgoyne Valley Community Farm is operational. 
 
9. PREVIOUS MEETINGS 
 
 9.1  Draft Minutes of the Salt Spring Island Local Trust Committee  
 
  9.1.1  Draft Minutes of the September 12, 2024 SSI LTC Regular Meeting  
 
By general consent, the minutes of September 12, 2024 Salt Spring Island Local Trust 
Committee Regular meeting were adopted. 
 
9.2  Resolutions Without Meeting Report- None 
 
9.3  Draft Minutes of the Advisory Planning Commissions - None 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 5 
October 10, 2024 
  
 
10. CORRESPONDENCE 
 
 10.1  J. McClean to LTC - Dated September 18, 2024 - Regarding zoning for Woodland Drive  
 
 10.2  F. Attorp to LTC - Dated September 23, 2024 - Regarding Official Community Plan Update  
  Project  
 
 10.3  M. Sinclair to LTC - Dated September 23, 2024 - Regarding zoning for Woodland Drive  
 
  The correspondence items were received. 
 
11. BUSINESS ARISING FROM MINUTES 
 
11.1 Follow-Up Action List - Report dated October 2024  
 
  The report was received. 
 
12.  COMMUNITY INFORMATION MEETING - None 
 
13. PUBLIC HEARING – None 
 
14. APPLICATIONS AND REFERRALS 
 
14.1 PLDVP20240082 - J. Braun - 220 Canvasback Place, SSI - Staff Report  
 
There  was  a  question  regarding  whether  the  applicant asked  for  the application to be 
deferred. Applicant R. Helem spoke to the application and advised his preference is for the 
application to proceed. 
 
RPM Hutton presented a staff report regarding a development variance permit application 
to  relax  the  setback  for  accessory  buildings  from  3.0  meters  to  0.0  meters  for  an  existing 
accessory building located on the subject property. 
 
SS-2024-111 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee  approve  issuance  of  Development 
Variance Permit PLDVP20240082 (220 Canvasback Place). 
CARRIED 
 
14.2 PLDVP20240185 - B. Fossen - 1155 Mountain Road - Staff Report 
 
Planner  Panahifar  presented  a staff  report  regarding  a  development variance  permit 
application for  the  proposed  siting  of  a  new  sewage  disposal  field  within  the  required  30-
meter setback of the natural boundary of the sea. 
 
  

 
 
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SS-2024-112 
It was MOVED and SECONDED, 
That  the  Salt Spring  Island  Local  Trust  Committee  approve  issuance  of  Development 
Variance Permit application PLDVP20240185 (1155 Mountain Road). 
CARRIED 
 
The meeting recessed for a break at 1:03 p.m. and reconvened at 1:13 p.m. 
 
14.3 Draft Portlock Park Site Master Plan Referral from Capital Regional District 
 
Planner Garuba presented a staff report regarding a CRD referral for the draft Portlock Park 
Site Master Plan. 
 
SS-2024-113 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee  request staff  to  respond  to  the  referral 
from  the  Capital  Regional  District  (CRD)  for  Portlock  Park  Site  Master  Plan,  indicating  that 
the Salt Spring Island Local Trust Committee supports the Portlock Park Site Master Plan. 
CARRIED 
 
15. LOCAL TRUST COMMITTEE PROJECTS  
 
15.1 Complete Communities Community Engagement Update 
 
RPM  Hutton  presented  an update on  the Complete  Communities  Community  Engagement 
process. In person public engagement sessions will be  held October 16 and 18, 2024, 1:30 
p.m.  to  3:30  p.m.  at  the  SSI  Library  and  a SSI  Complete  Community  Assessment  Survey  is 
available on the Islands Trust website and at the SSI Library.  
 
A Trustee expressed support to extend the community engagement period and for staff or 
the   consultant   to   release   information/article   to   provide   context   to   the   community 
regarding  the  Complete  Community  Assessment. A  Trustee  expressed  concern  regarding 
participation  in  the  public engagement  process  and  that  it  would  be  unlikely  to  hear  from 
more than ten percent of the community. 
 
16.  NEW BUSINESS  
 
 16.1  Dark Sky Principles Adoption Advocacy - Staff Briefing  
 
A briefing dated August 19, 2024 regarding Dark Sky Principles Adoption Advocacy was 
received. 
 
 16.2  Work Program Update Staff Report - None 
 
 16.3  2025/2026 Budget Staff Report - None 
 
16. REPORTS 
 

 
 
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 16.1  Policy and Standing Resolutions List 
 
  Received for information. 
 
 16.2  Future Projects Report dated October 2024  
 
  Received for information. 
 
 16.3  Active Projects List dated October 2024 
 
  Received for information. 
 
 16.4  Applications with Status Report dated October 2024 
 
  Received for information. 
 
A  Trustee  asked whether  the LTC received  a  referral from  the  Province regarding  the 
properties  on  Baker  Road  and  Quarry  Road  that  have  applied  for  a  Licence  of  Occupation 
for  Green  Shores  work  at  Booth  Bay.  RPM Hutton  reported  the  LTC  has  received  a  crown 
lease referral for the application. 
 
 16.5  Expense Reports - None 
 
 16.6  Islands Trust Conservancy Board Report - None 
 
17. CLOSED MEETING  
 
 17.1  Motion to Close the Meeting  
 
SS-2024-114 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee close this meeting to the public subject to 
Community  Charter  Section 90  (1)  (f)  for law  enforcement  issue  that  council  considers 
disclosure  could reasonably be  expected to harm the conduct  of an investigation under or 
enforcement of an enactment, and that staff be invited to remain.  
CARRIED 
 
The meeting recessed at 1:43 p.m. for the closed meeting and reconvened at 2:17 p.m. 
 
 17.2  Rise and Report 
 
The  draft  minutes  of the September  12,  2024 Salt  Spring  Island  Local  Trust  Committee In 
Camera meeting were adopted and the LTC received a bylaw enforcement report. 
 
18. UPCOMING MEETINGS 
 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 8 
October 10, 2024 
  
 SS-2024-115 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee reschedule the  November  14,  2024  Regular 
meeting to start at 12:30 p.m. 
CARRIED 
 
The next regular meeting of the Salt Spring Island Local Trust Committee is scheduled on November 
14,  2024 at  12:30  p.m. at  the Salt  Spring  Legion, Meaden  Hall,  120  Blain Road. Please  see  the 
meeting  calendar  on  the  Islands  Trust website  at www.islandstrust.bc.ca for current  meeting 
information and location.  
 
19. ADJOURNMENT 
 
 By general consent the meeting adjourned at 2:18 p.m. 
 
 
 
_________________________ 
Timothy Peterson, Chair 
 
CERTIFIED CORRECT: 
 
 
_________________________ 
Sarah Shugar, Recorder