Denman Island Local Trust Committee regular meeting, November 7, 2024

[0:00:00] Voice 24: Good morning, everyone. Really nice to

[0:00:02] Voice 24: see such a group. Obviously, there's a lot of interest in the work that we've got here today. Just a note, we've got a very full agenda with some tight timing and availability of staff. I'm remixing the agenda. It's important to me to respect the application space for folks that are here, that are in the queue for applications that they make.

[0:00:24] Voice 24: And I also want to respect the number of people that are here from Fudge Island and the bylaw, which is obviously a lot of interest.

[0:00:29] Voice 24: So we're going to advance that to the beginning of the agenda.

[0:00:32] Voice 24: I've spoken with your representative or your chair about this and pleased to know that this has been a good process.

[0:00:39] Voice 24: And so we'll just mix the agenda up.

[0:00:42] Voice 24: But, of course, what's really critically important right now is Geraldine Manson is here to provide, share some thoughts with us and welcome us.

[0:00:50] Voice 24: and just to say that I'm so incredibly grateful every day

[0:00:54] Voice 24: to wake up here in Coast Salish Territory.

[0:00:56] Voice 24: There's so much to learn, so much to know.

[0:00:59] Voice 24: Geraldine here, thank you for being here to share with us.

[0:01:02] Voice 24: So, please.

[0:01:07] Voice 11: Hi, it's Gwail.

[0:01:09] Voice 11: I'm the Patsa Tasia.

[0:01:10] Voice 11: It's the name of each two years.

[0:01:14] Voice 11: Hi, it's Appa Gwanzala.

[0:01:15] Voice 11: It's good to meet you.

[0:01:16] Voice 11: I'm Gwail.

[0:01:18] Voice 11: Good morning, beautiful elders, friends.

[0:01:22] Voice 11: and thanking

[0:01:23] Voice 10: you for coming here today.

[0:01:26] Voice 10: My name is

[0:01:27] Voice 10: known more as Satasya than

[0:01:30] Voice 11: my English name, Nance.

[0:01:34] Voice 11: It's always a pleasure and full of gratitude

[0:01:37] Voice 11: and humbleness at the same time

[0:01:39] Voice 11: that I come and welcome each and every one of you here

[0:01:45] Voice 11: and acknowledge your presence

[0:01:48] Voice 11: on the land of my ancestors,

[0:01:50] Voice 11: known as the Sonocon people. When I did my research over a year ago, understanding the

[0:01:59] Voice 11: importance of this island to our community, I went back and did that and published my second book

[0:02:07] Voice 11: known as Sonaymo Mustino. It's just a bit of the iceberg of our history

[0:02:17] Voice 9: to our traditional

[0:02:19] Voice 11: territory and some beautiful place names. If you ever had the opportunity to go to

[0:02:25] Voice 11: Gabriel Museum and see the touchscreen audio map where all the beautiful

[0:02:32] Voice 11: place names are pronounced, you can hear it and the book actually tells you what

[0:02:37] Voice 11: the meaning behind those place names are. So yeah,

[0:02:42] Voice 10: I am honoured and every time I

[0:02:45] Voice 10: come over here, I turn to who I know is Sitso Sam, which I'm going to do this morning prior to your

[0:02:53] Voice 10: meeting. So everyone is grounded from the mind to the

[0:02:58] Voice 11: heart, clearing any obstacle along the way.

[0:03:02] Voice 11: So each of your voices are heard that needs to be heard today. And thanking you for allowing me

[0:03:10] Voice 11: to open up your satchel

[0:03:12] Voice 11: with this beautiful prayer.

[0:03:16] Voice 11: Aichika.

[0:03:55] Voice 11: Auxiem Sitzotiem,

[0:03:58] Voice 10: greatest creator of all.

[0:04:00] Voice 10: Siem Sulelos,

[0:04:02] Voice 10: our guardian angels

[0:04:03] Voice 10: who walk with us, guide us

[0:04:05] Voice 10: ever so gently.

[0:04:08] Voice 10: I turn to you, Sitzotiem,

[0:04:12] Voice 10: reaching my hand

[0:04:13] Voice 10: and asking

[0:04:13] Voice 11: for your

[0:04:15] Voice 11: presence to embrace

[0:04:18] Voice 11: each and every one of us here

[0:04:19] Voice 11: today, to

[0:04:22] Voice 11: to share and have a conversation

[0:04:25] Voice 11: and whatever's in their heart.

[0:04:28] Voice 10: Sitzel Tien, embracing them from the mind to the heart,

[0:04:33] Voice 10: clearing any obstacle along the way,

[0:04:36] Voice 10: so the words come that are not forgotten

[0:04:40] Voice 10: and they're heard.

[0:04:42] Voice 10: That I ask of you, Sitzel Tien,

[0:04:45] Voice 10: and the Stoleiros, thanking you for being here with me

[0:04:49] Voice 10: on the ancestral land that you have left,

[0:04:53] Voice 10: acknowledging your presence as always talk to him and still labels

[0:05:01] Voice 15: so

[0:05:15] Voice 16: thank you

[0:05:26] Voice 14: very much for being with us today and starting us off in a good way

[0:05:40] Voice 8: right

[0:05:40] Voice 24: um let's um call our uh meeting to order um as i indicated i'm going to advance through

[0:05:48] Voice 24: into the business items and we'll return to the beginning of the agenda and do our trustee

[0:05:55] Voice 24: reporting and the like accordingly. So I'll just call the meeting to order. We have an agenda for

[0:06:01] Voice 24: us and I'll ask if there's any additions or deletions from the agenda. There's a question

[0:06:06] Voice 11: Chair Luckin. Under First Nations reports is that where you would like us to do our council to

[0:06:13] Voice 11: council reports or should we just

[0:06:15] Voice 24: do that that was a space reserved for the nations if they

[0:06:19] Voice 24: choose to report to us okay so just uh if you have something to share just do it okay

[0:06:23] Voice 11: thank you sure

[0:06:25] Voice 11: well on that note if other staff here um wanted to provide any information from some community

[0:06:31] Voice 8: um

[0:06:39] Voice 8: and

[0:06:40] Voice 14: we'll pick that up a little bit later

[0:06:45] Voice 14: does that work for you it works okay

[0:06:49] Voice 24: so oh yeah oh right 9.3 uh right so 9.3 uh uh from mid-island

[0:06:59] Voice 24: co-op is being deferred to a future right okay so that was not on today's agenda all right then so

[0:07:06] Voice 24: other than that is there anything else so then let's adopt the agenda as amended by

[0:07:12] Voice 24: And I'm going to move immediately to, well, not quite immediately, but

[0:07:20] Voice 6: we'll be moving to item 13.

[0:07:23] Voice 6: I want to provide,

[0:07:48] Voice 24: because we're going to go directly to the bylaw review and potential adoption, provide the Mudge Island community, perhaps through the chairperson, just to briefly speak to the item today as a public comment opportunity.

[0:08:07] Voice 24: um i don't want to deny that from me so um if we can keep that brief i'll just turn the floor to

[0:08:13] Voice 24: you and if there's somebody else maybe that needs to back up what you're saying that or have a

[0:08:18] Voice 24: contrary point of view that would be fine as well so i'll serve over to you hey

[0:08:22] Voice 4: well thank you very

[0:08:23] Voice 4: much i'm john mccullough i'm the vice chair of the much island community association um we're here to

[0:08:32] Voice 4: to speak in support of the new bylaw enforcement policy.

[0:08:37] Voice 4: You've got, I think, 25 people here in person

[0:08:40] Voice 4: and you would have more online,

[0:08:43] Voice 4: but the power's out on much today.

[0:08:45] Voice 4: So there would be more.

[0:08:50] Voice 4: We want to say thank you to the local trustees

[0:08:57] Voice 4: and thank you to Manager Dingman.

[0:08:59] Voice 4: We feel like we've been heard. We feel like the new policy is responsive to our requests, and we're very appreciative of that.

[0:09:09] Voice 4: that. We have one remaining comment in that there was a new part of the policy that was added

[0:09:20] Voice 4: that essentially said that structures which were 25 years old or older would essentially

[0:09:30] Voice 4: enforcement wouldn't proceed for citing violations. Our concern about that is that

[0:09:37] Voice 4: that it's potentially divisive in the community

[0:09:40] Voice 4: because it sort of gives protection to a chosen few.

[0:09:45] Voice 4: And we think it would be more appropriate

[0:09:48] Voice 4: if we're going to have a rule like that

[0:09:52] Voice 4: is to draw the line at today's date

[0:09:56] Voice 4: to say, to recognize that in the past,

[0:10:00] Voice 4: much has been virtually unregulated.

[0:10:04] Voice 4: Through this whole process,

[0:10:06] Voice 4: the community now is very aware of what the bylaws are.

[0:10:11] Voice 4: We're about to engage in a process to examine the bylaws.

[0:10:14] Voice 4: So we feel that absent, you know, health and safety concerns,

[0:10:19] Voice 4: we think that we'd like to stop enforcement against citing violations on structures as of this date.

[0:10:31] Voice 4: but beyond that let me say that we're very appreciative of the process and very

[0:10:38] Voice 4: appreciative of all the time that you've taken and that staff has taken to uh to hear us and

[0:10:45] Voice 4: address our concerns okay

[0:10:46] Voice 24: um thank you very much and thank you for that additional suggestion um

[0:10:51] Voice 24: and just um out of fairness i'll just ask is there anybody else who wishes to uh from much island

[0:10:56] Voice 24: that wishes to speak to or anybody actually that wishes to speak to item 13.1 today otherwise we'll

[0:11:03] Voice 24: move directly into it and we will have that conversation at this table won't be an opportunity

[0:11:07] Voice 24: for you to engage in the debate at the table so this is your opportunity to speak up if you wish

[0:11:12] Voice 19: um i mean i've got a letter from a neighbor just regarding this whole

[0:11:17] Voice 19: so your name's for the record my name is chad heathbrook um i am one of those people that would

[0:11:25] Voice 19: I would really like to see today's date as the cutoff point.

[0:11:28] Voice 19: I was actually sort of hoping for January 1st, 2025,

[0:11:33] Voice 19: but I'm not the only one that feels that way.

[0:11:36] Voice 19: I'm getting a lot of feedback from a lot of people.

[0:11:38] Voice 19: But anyways, a letter from a neighbor on the island, Will McDonald.

[0:11:44] Voice 19: He just wanted me to read this out.

[0:11:46] Voice 19: These are his words.

[0:11:47] Voice 19: I apologize, can't be in the meeting in person today.

[0:11:50] Voice 19: I really wish to be there.

[0:11:51] Voice 19: However, we have pre-existing medical appointments

[0:11:58] Voice 19: Having read Warren Damon's proposal, I think there's a real effort there, and that we're

[0:12:04] Voice 19: moving in the right direction. However, I do have some concerns about his proposal on

[0:12:09] Voice 19: non-conforming structures. How can we possibly set the date in the past and say a structure

[0:12:15] Voice 19: is 25 years old, or 25 years old, or 10 years old, or even five years old, are okay, but

[0:12:22] Voice 19: it once built after that point or not. How can we verify this? How can Islands Trust verify this,

[0:12:30] Voice 19: that there's no documentation for probably 90% of the buildings on the island? And why should

[0:12:37] Voice 19: the 25-year-old structure be treated any differently than a five-year-old structure?

[0:12:41] Voice 19: Furthermore, if we do have a date set, have a date set, a hard line drawn on a specific date,

[0:12:49] Voice 19: how is that enforced and how are we going to have a survey of what's existing on the

[0:12:56] Voice 19: island at that point. I suggest January 1st, 2025, any properties wishing to be included

[0:13:07] Voice 19: could submit photographic or video evidence or something similar that would offload the

[0:13:12] Voice 19: effort of documenting from Islands Trust to the citizens themselves. There's a doctrine

[0:13:18] Voice 19: and law referred to as latches and essentially what it means is that if a person fails to

[0:13:26] Voice 19: exercise or invoke their rights they give they give them up i feel as though this is almost

[0:13:33] Voice 19: what islands trust has done on much of enforcing bylaws for decades upon decades although i'm sure

[0:13:41] Voice 19: or legally that's not the case, but there are parallels there. This is whether this is whether

[0:13:49] Voice 19: intentionally or not created a cultural understanding of these things won't be enforced

[0:13:57] Voice 19: on much and now suddenly beginning to enforce things and discriminating against half of the

[0:14:04] Voice 19: island or a portion of the island did you look at them on the next page here yeah it's almost done

[0:14:13] Voice 19: it's almost done there's only a couple of lines there just gotta find where i'm at and now suddenly

[0:14:19] Voice 19: things being enforced things discriminating against happy island or a portion of the island

[0:14:23] Voice 19: seems quite unfair i propose a hard date of january 1st 2025 and self-reported any actions taken

[0:14:31] Voice 19: can need to be equitable to all. Thank you for your time.

[0:14:35] Voice 19: Okay,

[0:14:35] Voice 24: thank you. Anybody else? On 13.1? We'll have the

[0:14:43] Voice 24: conversation here. Okay, so let's go to 13.1 proposed

[0:14:47] Voice 24: bi-law compliance and enforcement policy. It's here

[0:14:49] Voice 24: for adoption. It's up to the LTC to determine that. And I'll

[0:14:53] Voice 24: turn to the manager, Warren Dingman. Good morning. Thank you

[0:14:59] Voice 24: for being flexible and being with us today unfortunately we don't have a projector so

[0:15:02] Voice 24: you can't see him but hopefully you can hear him and so i am hoping also or that you were able to

[0:15:07] Voice 24: hear the members of the public that spoke to the battle and thank you for your work in collaborating

[0:15:12] Voice 24: with the community over to you good

[0:15:16] Manager of Bylaw Compliance and Enforcement: morning chair yes i i heard the comments uh today this morning

[0:15:21] Manager of Bylaw Compliance and Enforcement: and members of MICA have expressed their concerns

[0:15:27] Manager of Bylaw Compliance and Enforcement: about how far back in time

[0:15:31] Manager of Bylaw Compliance and Enforcement: that the Local Trust Committee

[0:15:33] Manager of Bylaw Compliance and Enforcement: should consider enforcing on certain structures

[0:15:37] Manager of Bylaw Compliance and Enforcement: or in fact, any structures.

[0:15:39] Manager of Bylaw Compliance and Enforcement: So the report that I've prepared

[0:15:41] Manager of Bylaw Compliance and Enforcement: for Local Trust Committee review

[0:15:44] Manager of Bylaw Compliance and Enforcement: gives you the background regarding this process

[0:15:48] Manager of Bylaw Compliance and Enforcement: and the report summary purpose of this report is to present this bylaw compliance and enforcement

[0:15:55] Manager of Bylaw Compliance and Enforcement: policy document for review and consideration by the local trust committee and the proposal is to

[0:16:01] Manager of Bylaw Compliance and Enforcement: incorporate all current standing resolutions for compliance enforcement to a single document and

[0:16:05] Manager of Bylaw Compliance and Enforcement: provide clarity on current issues and policies attached to this staff report is now a heavily

[0:16:15] Manager of Bylaw Compliance and Enforcement: edited document after going through a series of webinars and discussions with not just

[0:16:25] Manager of Bylaw Compliance and Enforcement: Mudge Island community, we did a webinar for Gabriola to get community feedback, and after

[0:16:31] Manager of Bylaw Compliance and Enforcement: taking all that into consideration and the submissions by Micah, made substantial changes

[0:16:40] Manager of Bylaw Compliance and Enforcement: changes to the original document, tried to address Mudge Island concerns about enforcement.

[0:16:47] Manager of Bylaw Compliance and Enforcement: And for the edits that I have completed within the document, I've drawn on other stranding

[0:16:54] Manager of Bylaw Compliance and Enforcement: resolutions and policies from other local trust areas, used their language when dealing

[0:16:59] Manager of Bylaw Compliance and Enforcement: with similar issues.

[0:17:00] Manager of Bylaw Compliance and Enforcement: issues uh so you'll note within uh the mudge island uh set of policies part b

[0:17:08] Manager of Bylaw Compliance and Enforcement: um incorporated in there the use of the word uh neighborhood uh an immediate neighborhood in order

[0:17:18] Manager of Bylaw Compliance and Enforcement: to uh consider whether or not enforcement will proceed uh because there have been concerns about

[0:17:23] Manager of Bylaw Compliance and Enforcement: you know who's making complaints and why on the island when for a long period of time there were

[0:17:30] Manager of Bylaw Compliance and Enforcement: minimal or no complaints on much in regard to the length of time or the time period how far to go

[0:17:41] Manager of Bylaw Compliance and Enforcement: back to look at certain structures the 25 year date was originally you know originally forwarded

[0:17:49] Manager of Bylaw Compliance and Enforcement: that and it was adopted by the denman island local trust committee as a date to you know

[0:17:54] Manager of Bylaw Compliance and Enforcement: essentially don't go back any further than this when say looking at siting and use permits

[0:17:59] Manager of Bylaw Compliance and Enforcement: So enforcement comes to looking at the newer structures and not going back 50 years and looking at these structures that have been on property, on properties on these islands for decades with no complaints of any kind.

[0:18:20] Manager of Bylaw Compliance and Enforcement: So the concerns of the community have been incorporated in the document, tried to clarify language, especially around definitions, around vexatious complaints, and just to provide the local trust committee with a means to give direction to staff on what their priorities are and how you wish to have enforcement proceed, ensure that those priorities are established.

[0:18:49] Manager of Bylaw Compliance and Enforcement: Establish things like how much notice you want to give property owners

[0:18:53] Manager of Bylaw Compliance and Enforcement: when it comes time for a site inspection.

[0:18:57] Manager of Bylaw Compliance and Enforcement: There was discussion at Trent's Council that it should be 30 days.

[0:19:01] Manager of Bylaw Compliance and Enforcement: I think that is possible.

[0:19:03] Manager of Bylaw Compliance and Enforcement: It shouldn't be a problem for enforcement.

[0:19:06] Manager of Bylaw Compliance and Enforcement: But anything that's urgent, we would go sooner

[0:19:09] Manager of Bylaw Compliance and Enforcement: with just really 24 hours notice if necessary

[0:19:14] Manager of Bylaw Compliance and Enforcement: in order to deal with urgent matters

[0:19:17] Manager of Bylaw Compliance and Enforcement: There might be an environmental impact or some health and safety risk.

[0:19:24] Manager of Bylaw Compliance and Enforcement: And just to go back to address the date at which to basically exclude enforcement on old structures.

[0:19:34] Manager of Bylaw Compliance and Enforcement: Within the Local Government Act, there is protection for pre-existing structures.

[0:19:39] Manager of Bylaw Compliance and Enforcement: So there'll be a lot of protection for pre-existing structures on Mudge.

[0:19:43] Manager of Bylaw Compliance and Enforcement: They had their bylaw adopted in 2008.

[0:19:46] Manager of Bylaw Compliance and Enforcement: 2008. So we're going back 16 years where there will be that protection. And of course, there

[0:19:54] Manager of Bylaw Compliance and Enforcement: will be other structures of that that also have lawful nonconforming protection. So I know there's

[0:20:00] Manager of Bylaw Compliance and Enforcement: concern that folks won't be able to prove lawful nonconformity. But I think some of this evidence

[0:20:10] Manager of Bylaw Compliance and Enforcement: will be obvious. And I think they will be able to provide either statements from neighbors

[0:20:15] Manager of Bylaw Compliance and Enforcement: or previous owners regarding structures and i don't see it as a as a major problem

[0:20:25] Manager of Bylaw Compliance and Enforcement: that needs to be addressed by having you know a very recent date of saying well we're not going

[0:20:31] Manager of Bylaw Compliance and Enforcement: to look at these structures before say a date of this year or to start with january 1st 2025

[0:20:37] Manager of Bylaw Compliance and Enforcement: Many structures already have protection.

[0:20:42] Manager of Bylaw Compliance and Enforcement: And I would say this, I don't know if you want to have a longer discussion about this issue at this meeting.

[0:20:50] Manager of Bylaw Compliance and Enforcement: It's something that can be considered a gain by the local trust committee to deal with just the scope of the problem.

[0:21:00] Manager of Bylaw Compliance and Enforcement: If there is one, we can do further investigations.

[0:21:02] Manager of Bylaw Compliance and Enforcement: We can do reporting back to the LTC, and they can, you know, make another decision further down the line as to whether or not the 25-year date or any other date is appropriate not to look at really, basically really old structures, structures that have been legitimately on properties for decades, and why are we pursuing them if they're that old?

[0:21:27] Manager of Bylaw Compliance and Enforcement: The only exception that I would have to that is for buildings within the setback from the sea.

[0:21:35] Manager of Bylaw Compliance and Enforcement: That might be an exception that we really need to look hard at is whether or not there should be any exceptions to enforcing the regulations regarding putting buildings too close to the natural boundary of the sea.

[0:21:48] Manager of Bylaw Compliance and Enforcement: For the remainder of the document, like I said, it's been heavily edited.

[0:21:53] Manager of Bylaw Compliance and Enforcement: I believe it's ready for adoption.

[0:21:56] Manager of Bylaw Compliance and Enforcement: By the Local Trust Committee, it can be reconsidered again at any time if the priorities of the LTC change and whatever the needs of the community change or concerns arise.

[0:22:08] Manager of Bylaw Compliance and Enforcement: And I think that's going to be one of the benefits of this document.

[0:22:12] Manager of Bylaw Compliance and Enforcement: We'll be able to bring it forward when necessary instead of using one-off standing resolutions to deal with enforcement issues.

[0:22:19] Manager of Bylaw Compliance and Enforcement: So at present, I believe this document is ready for adoption unless the Local Trust Committee has further concerns or comments regarding its content.

[0:22:30] Manager of Bylaw Compliance and Enforcement: Over to you, Chair.

[0:22:32] Voice 24: Okay, thank you very much, Warren.

[0:22:36] Voice 24: I'll come to trustees for questions and things, but if you don't mind, I just want to have a question of clarity on the question about existing structures.

[0:22:45] Voice 24: structures. You've suggested 25 years in the draft bylaw. You also just said that anything

[0:22:52] Voice 24: prior to 2008 may also fall into that. So that's obviously less than 25 years.

[0:23:01] Voice 24: Yeah, so more recent structures would fall into likely a legal non-conforming status.

[0:23:09] Voice 24: Is that correct? Is that what I'm able to interpret?

[0:23:13] Voice 24: yes

[0:23:14] Manager of Bylaw Compliance and Enforcement: chair that's the law on the local government act

[0:23:16] Voice 24: okay so

[0:23:17] Manager of Bylaw Compliance and Enforcement: if there are structures that were

[0:23:19] Manager of Bylaw Compliance and Enforcement: lawful under previous bylaw that are now unlawful under the current bylaw they're already going to

[0:23:25] Manager of Bylaw Compliance and Enforcement: have that lawful non-conforming protection and they're not going to be subject to enforcement

[0:23:29] Manager of Bylaw Compliance and Enforcement: anyway right once

[0:23:31] Manager of Bylaw Compliance and Enforcement: that has been established that they're pre-existing right

[0:23:34] Voice 24: so two remaining things

[0:23:35] Voice 24: you don't mind um obviously discretion can be applied in this area as well is that true

[0:23:42] Voice 24: i

[0:23:44] Manager of Bylaw Compliance and Enforcement: mean discretion by bylaw officers as far as uh i would say the discretion needs to be delegated

[0:23:52] Manager of Bylaw Compliance and Enforcement: to staff from the local trust committee okay and so if we have a structure that is 30 years old

[0:23:59] Manager of Bylaw Compliance and Enforcement: and it obviously uh was unlawful and under this bylaw and unlawful under the previous bylaw then

[0:24:08] Manager of Bylaw Compliance and Enforcement: enforcement can proceed so the ltc is being asked to make a decision here do you want to go back

[0:24:15] Manager of Bylaw Compliance and Enforcement: up to 40 or 50 years to enforce on all these older structures or do you want to delegate

[0:24:22] Manager of Bylaw Compliance and Enforcement: some discretion to bylaw staff to say okay this is beyond 25 years or 20 years whatever the date

[0:24:29] Manager of Bylaw Compliance and Enforcement: that's going to be established is and say okay we're not going to enforce on this it's 30 years

[0:24:34] Manager of Bylaw Compliance and Enforcement: years old.

[0:24:35] Voice 24: Okay. And just for clarity, and I'll call the trustees, one, somebody can always apply

[0:24:46] Voice 24: for a development variance permit.

[0:24:48] Manager of Bylaw Compliance and Enforcement: Yes, Chair, correct.

[0:24:49] Voice 24: And the LVC may or may not want to

[0:24:52] Voice 24: consider potential to waive fees and provide some opportunity there. But obviously, you've indicated

[0:24:59] Voice 24: that we could adopt this bylaw today, and we could revisit this very question specifically

[0:25:05] Voice 24: and come back with a further development on this bylaw.

[0:25:09] Voice 24: But advancing this today would help us today with a number of issues

[0:25:14] Voice 24: and the 25-year thing we could revisit later.

[0:25:18] Manager of Bylaw Compliance and Enforcement: Yes, Chair, absolutely.

[0:25:20] Voice 24: So I just wanted to clarify those things.

[0:25:22] Voice 24: So, Trustees, do you have questions for staff?

[0:25:28] Voice 24: It's

[0:25:29] Voice 11: all pretty clear.

[0:25:30] Voice 11: It's just very challenging to pick which, you know,

[0:25:35] Voice 11: know where's the balance of um uh for discretion to lie and um and so on the one hand i do think

[0:25:45] Voice 11: it's a shared responsibility for property owners and the local government to uphold bylaws there

[0:25:54] Voice 11: isn't it isn't always just on the government that if we do not enforce therefore the bylaws do not

[0:25:59] Voice 11: apply i don't think that's fair i think when property owners purchase a property it is on

[0:26:04] Voice 11: the onus is on you to understand the land use regime in place and if there is a willful

[0:26:12] Voice 11: negligence of that or a i'm sorry i don't want to characterize it badly if there has been a

[0:26:18] Voice 11: tradition of um these bylaws don't apply in which that culture of we do we manage things our own way

[0:26:28] Voice 11: that's what we're wrestling with right so where do we draw the line um and to to respect both

[0:26:34] Voice 11: the local bylaws and the work that went into creating them back in 2007-2008 and

[0:26:40] Voice 11: then amendments in 2018 but then the current place that we find ourselves

[0:26:46] Voice 11: today so I am finding it difficult to draw that line I don't want to see us

[0:26:52] Voice 11: cause division in the community and the more precise we get I think we can get

[0:26:59] Voice 11: into danger of well now we're up to you know all the works can be done in

[0:27:04] Voice 11: improving what is the structure built right so that's not helpful either so I am struggling with

[0:27:12] Voice 11: the term issue and I see both sides of it for sure but it is a policy that can be revisited

[0:27:22] Voice 11: and we can see what's not working and that gives me some hope that now we have a dialogue back and

[0:27:28] Voice 11: forth you have a community group that can give really robust input and speak for the community

[0:27:35] Voice 11: and our staff have been very responsive so i am happy with an 80 there a policy that gets us to

[0:27:47] Voice 11: where we need to be and if we are not perfect that's we can come back and be working on it so

[0:27:54] Voice 11: So I was tending towards the 2017, sorry, 2008 date because that gives us a clear, here's where the land use bylaw came into effect.

[0:28:07] Voice 11: It does exist.

[0:28:08] Voice 11: We can't just ignore the fact that it exists.

[0:28:12] Voice 11: If that proves to be a problem, we're going to have to revisit that.

[0:28:17] Voice 11: so that would be my proposal is setting sort of the line at the 2008

[0:28:25] Voice 11: land use bylaws okay

[0:28:26] Voice 24: so just a hint we will need a motion to amend if that's what you want to do

[0:28:32] Voice 24: but let's hear from trustee yates and maybe i'll add to the conversation exactly what

[0:28:37] Voice 11: what Trustee Elliott has just said. Your land use bylaws are only as good as the enforcement

[0:28:47] Voice 11: of them, of course. And I was also wrestling with the date at which this should come into

[0:28:55] Voice 11: force regarding siting and use permits, structures.

[0:29:01] Voice 11: My main concern is setback from the foreshore.

[0:29:04] Voice 11: health and safety concerns with regards to septic and water that's taken care of quite a bit by

[0:29:10] Voice 11: other departments um i definitely do not want i don't want anything newer than the 2008

[0:29:22] Voice 11: land use bylaw that would be a really good starting point and as trustee elliott has said

[0:29:30] Voice 11: we can wrestle with that anyone who moved to Mudge Island after that date knows that those

[0:29:40] Voice 11: bylaws were in place my other concern because I think this is a really really good bylaw it's

[0:29:51] Voice 11: also a good model bylaw because it's not just from there's only part b from Mudge Island it's

[0:29:56] Voice 11: also from Gabriel Island Trust Area and I am so

[0:29:59] Voice 11: So.

[0:30:00] Voice 11: appreciative of the work that manager Damon has put into this and all the

[0:30:04] Voice 11: staff it's really helpful for the Gabriela trust area as well I have

[0:30:10] Voice 11: another concern the revisions say that we will only proceed with enforcement if

[0:30:17] Voice 11: there are two written complaints from the immediate neighborhood or less

[0:30:23] Voice 11: serious contraventions well a couple of things there depending on the lot size

[0:30:29] Voice 11: and where people live in the neighbourhoods,

[0:30:32] Voice 11: it's hard to say what an immediate neighbourhood is.

[0:30:37] Voice 11: I am concerned about saying there must be two.

[0:30:41] Voice 11: Everyone has the right to lodge a concern about by-law enforcement,

[0:30:46] Voice 11: every single person.

[0:30:48] Voice 11: And for me, the less serious contraventions,

[0:30:51] Voice 11: I do believe that that's more or less taken care of

[0:30:54] Voice 11: with discretion on behalf of the enforcement staff so far they've they've shown their

[0:31:04] Voice 11: discretion they've certainly conveyed that to us and you know what one person might think is a less

[0:31:13] Voice 11: serious contravention might be quite serious to a neighbor

[0:31:16] Voice 11: so I don't agree that there has to be two

[0:31:19] Voice 11: I believe every single person has the right

[0:31:22] Voice 9: to

[0:31:23] Voice 11: make a complaint.

[0:31:26] Voice 11: And whether or not that's enforced is an entirely different matter

[0:31:29] Voice 11: because lots of stuff happens between the lodging of the complaint

[0:31:34] Voice 11: and what happens with regard to enforcement.

[0:31:38] Voice 11: As we've seen, there are lots of files on Mudge Island

[0:31:41] Voice 11: that have been closed in the past few months.

[0:31:47] Voice 16: One more thing.

[0:31:49] Voice 11: I have been looking up the meaning of latches because that caught my attention in the letter

[0:31:57] Voice 11: and I do think this bears some consideration just in a brief legal dictionary it says the

[0:32:04] Voice 11: legal doctrine that a legal right or claim will not be enforced or allowed if a long delay

[0:32:09] Voice 11: in asserting the right or claim has prejudiced the adverse party in a sort of a legal ambush

[0:32:14] Voice 11: for instance if it was known that a property owner is building over the property line

[0:32:20] Voice 11: but the neighbor just watched it being built for 10 years and didn't file any claim then

[0:32:28] Voice 11: the long period of time says that you can't then it's not going to be but that's in a court of law

[0:32:35] Voice 11: like you can't then come 10 years after the fact and said oh he built this shed over my property

[0:32:40] Voice 11: defined 10 years ago so i think there is some merit in that you know that if the island trust

[0:32:46] Voice 11: has not been diligent in upholding our bylaws even if it was for practical reasons could not

[0:32:55] Voice 11: actually you know go over it was difficult to enforce um and there was a lax regime i think

[0:33:02] Voice 11: that is partly on us as well so i just wanted to put that out there that there does seem to be i

[0:33:09] Voice 11: I think, some merit in the fact that we've had this long, long period of time of non-enforcement

[0:33:15] Voice 11: and then all of a sudden enforcement, and that's the unfair part of it.

[0:33:19] Voice 11: So,

[0:33:20] Voice 24: coincidentally, I see Warren Dingman's in the back, and I wanted to ask Warren about this,

[0:33:28] Voice 24: because seeing as we're citing legal references, because I have always had the impression,

[0:33:36] Voice 24: and it might be wrong that if we do not conduct enforcement it does not um uh eliminate the

[0:33:44] Voice 24: opportunity for us to enforce at a later date and so perhaps warren if that's what you wanted to

[0:33:48] Voice 24: speak to or or you have a concrete point of view from what the chair just said and we would all

[0:33:55] Voice 24: appreciate that over to you so

[0:33:58] Manager of Bylaw Compliance and Enforcement: chair uh my interpretation of our legal advice is that

[0:34:03] Manager of Bylaw Compliance and Enforcement: that there are court decisions that state that those principles don't apply to local government.

[0:34:08] Manager of Bylaw Compliance and Enforcement: Local government has full discretion on whether or not it wishes to enforce its bylaws.

[0:34:15] Manager of Bylaw Compliance and Enforcement: So if local government wants to wait 50 years, the local government can wait 50 years.

[0:34:20] Manager of Bylaw Compliance and Enforcement: It does

[0:34:20] Manager of Bylaw Compliance and Enforcement: not eliminate their legal authority to enforce its bylaws.

[0:34:24] Manager of Bylaw Compliance and Enforcement: To some, it may seem to be unfair or unreasonable, but that discretion is there

[0:34:30] Manager of Bylaw Compliance and Enforcement: as a local government has full discretion to not actually enforce its bylaws.

[0:34:37] Manager of Bylaw Compliance and Enforcement: So a delay does not take away the local trust committee's right

[0:34:41] Manager of Bylaw Compliance and Enforcement: to pursue enforcement at some future date.

[0:34:45] Manager of Bylaw Compliance and Enforcement: The matter that was brought up, this legal principle,

[0:34:48] Manager of Bylaw Compliance and Enforcement: it's really for, it's a private civil matter issue

[0:34:51] Manager of Bylaw Compliance and Enforcement: between, you know, private individuals.

[0:34:56] Voice 24: So if I might make a remark then on the bylaw,

[0:35:00] Voice 24: I'm pretty happy with this.

[0:35:03] Voice 24: And I would like to see us put this bylaw into force

[0:35:08] Voice 24: with any amendments that you choose to make today.

[0:35:10] Voice 24: And I would concur that 2008 seems like a reasonable date to start with.

[0:35:17] Voice 24: And then I think that let's see how it unfolds

[0:35:21] Voice 24: and whether or not some new problems arise,

[0:35:25] Voice 24: particularly with respect to even the two-person complaint thing.

[0:35:29] Voice 24: is that really there's no doubt that violent enforcement will get complaints um and if it

[0:35:34] Voice 24: seems that that's not working the ability exists for us to alter it yeah and so i would say this

[0:35:41] Voice 24: is good work much islanders are generally in support of it and appreciate that as well um

[0:35:49] Voice 24: and you know really let's look at this the the date thing and determine whether i've got this

[0:35:55] Voice 24: hear from warren that denman has set you know a bit of a precedent although we don't set precedents

[0:36:01] Voice 24: in the honest trust every case is decided under its own merit but nonetheless that has been set

[0:36:06] Voice 24: um but 2008 seems like a reasonable date so if there's any amendments that you would like to

[0:36:12] Voice 24: make to this bylaw um before we ask for a motion to adopt it i would really love to hear that now

[0:36:20] Voice 24: and who would like to go first?

[0:36:23] Voice 24: That's a quick question.

[0:36:24] Voice 11: It's possible that Denman chose that date.

[0:36:26] Voice 11: Maybe that was when their last land use bylaw was.

[0:36:28] Voice 24: Yeah, so we don't know.

[0:36:30] Voice 24: Do you know that, Warren?

[0:36:33] Manager of Bylaw Compliance and Enforcement: So, Chair, that was not a date that was picked

[0:36:38] Manager of Bylaw Compliance and Enforcement: because of the adoption of their land use bylaw.

[0:36:40] Manager of Bylaw Compliance and Enforcement: It was discussed with other bylaw officers,

[0:36:42] Manager of Bylaw Compliance and Enforcement: okay, what's a reasonable date here?

[0:36:44] Manager of Bylaw Compliance and Enforcement: Should we be going back further than a quarter century

[0:36:47] Manager of Bylaw Compliance and Enforcement: in consideration enforcing against either unlawfully cited structures or structures

[0:36:53] Manager of Bylaw Compliance and Enforcement: without a citing and use permit um it's just like what what's a reasonable date if something's been

[0:36:59] Manager of Bylaw Compliance and Enforcement: on the property for 25 plus years without complaint why are we pursuing it now

[0:37:04] Voice 24: that's

[0:37:05] Voice 24: fair enough okay um so i

[0:37:10] Voice 11: would propose the alternative recommendation that we first

[0:37:14] Voice 11: amend Part B, Section 112. It's at the bottom of page 189. So rather than saying a date,

[0:37:23] Voice 11: I would suggest that structures that predate 2008 with the establishment of a land use

[0:37:29] Voice 11: bylaw. So then it's a moving, you know, it's not, we don't have to keep. Yeah. So can you

[0:37:35] Voice 24: move that?

[0:37:35] Voice 11: Yeah. So I move that the Gabriel Island Local Trust Committee amend Part B,

[0:37:39] Voice 11: section 112 limiting enforcement on structures that predate 2008. I'll second that motion.

[0:37:51] Voice 24: Okay, moved and seconded. Any further discussion? All those in favor? So that carries.

[0:37:59] Voice 24: Further, Toby Elliott.

[0:38:01] Voice 11: I move that the Gabriella Island Local Trust Committee adopt the proposed

[0:38:07] Voice 11: proposed bylaw compliance and enforcement policy as amended.

[0:38:12] Voice 24: Moved. Do I have a seconder?

[0:38:14] Voice 11: I'll second that, and then I wish to speak to it.

[0:38:17] Voice 24: Okay. So, Toby, do you wish to speak to it?

[0:38:20] Voice 24: No,

[0:38:20] Voice 11: the amendment is just the date.

[0:38:23] Voice 11: Susan?

[0:38:24] Voice 11: I am still concerned about the issue of requiring two written complaints.

[0:38:31] Voice 11: I really believe that every person has the right to lodge a complaint or a concern,

[0:38:36] Voice 11: and that the discretion of the enforcement staff

[0:38:41] Voice 11: can deal with whether or not that may be a vexatious.

[0:38:46] Voice 24: Right.

[0:38:47] Voice 11: And they do deal with that.

[0:38:50] Voice 24: And so I would suggest, and Warren helped me out here,

[0:38:55] Voice 24: we're not taking away the right of an individual to complain.

[0:39:01] Voice 24: No.

[0:39:01] Voice 24: It's just that bylaw enforcement is going to filter it

[0:39:04] Voice 24: based upon do they have more than one complaint.

[0:39:07] Voice 24: because i would hope that people if they feel there's something wrong would complain and then

[0:39:14] Voice 24: by law enforcement can analyze that over time to determine whether or not that's a problem or not

[0:39:19] Voice 24: and of course obviously you would suggest to somebody that complained who aren't correct if

[0:39:24] Voice 24: i'm wrong that um i need to have a second tell that person i need a second complaint to act on

[0:39:30] Voice 24: on this and then that's up to the individual to find that and maybe that's onerous don't know

[0:39:36] Voice 24: but let's get an answer from warren his hand is up and then i'll go to you toby

[0:39:41] Voice 24: on the motion that's on the floor so

[0:39:44] Manager of Bylaw Compliance and Enforcement: chair in regard to the submitting of complaints anyone

[0:39:47] Manager of Bylaw Compliance and Enforcement: can submit a complaint a file will be opened we'll investigate this policy would state for

[0:39:55] Manager of Bylaw Compliance and Enforcement: as stated you know unless there's a complaint from an immediate the immediate neighborhood

[0:40:01] Manager of Bylaw Compliance and Enforcement: and it's somehow having an adverse effect we wouldn't proceed on the complaint we would try

[0:40:08] Manager of Bylaw Compliance and Enforcement: to you know first we need to determine if there's even a contravention if there isn't we can close

[0:40:11] Manager of Bylaw Compliance and Enforcement: the file but then the complainant yes would be informed okay we can't proceed on this because

[0:40:16] Manager of Bylaw Compliance and Enforcement: there is only one complaint and if someone else in the neighborhood wishes to second basically

[0:40:23] Manager of Bylaw Compliance and Enforcement: that complaint then it could proceed and but also if there is something of concern here

[0:40:29] Manager of Bylaw Compliance and Enforcement: it can always be brought to the local trust committee if we only have one complaint but we

[0:40:34] Manager of Bylaw Compliance and Enforcement: see maybe this is something that we should proceed on we can bring that matter back to the local

[0:40:40] Manager of Bylaw Compliance and Enforcement: trust committee and they can consider whether or not they wish to proceed enforcement on the matter

[0:40:44] Manager of Bylaw Compliance and Enforcement: based on just the one complaint because in the end we don't know what an investigation is going

[0:40:49] Manager of Bylaw Compliance and Enforcement: going to find but for most part this policy will see i think deal with vexatious complaints

[0:40:56] Manager of Bylaw Compliance and Enforcement: things that may be frivolous and uh you know and it's been adopted on other with by other

[0:41:04] Manager of Bylaw Compliance and Enforcement: local trust committees uh you know get two complaints for dealing with serious issues

[0:41:09] Manager of Bylaw Compliance and Enforcement: if not uh don't move forward okay

[0:41:13] Voice 24: um thank you warren toby so

[0:41:17] Voice 11: yeah i wanted to clarify then

[0:41:19] Voice 11: under inspection enforcement procedures 1.2.2,

[0:41:24] Voice 11: enforcement on contraventions

[0:41:26] Voice 11: that are in environmentally sensitive areas

[0:41:28] Voice 11: concern issues of health and safety

[0:41:30] Voice 11: or interfere with archaeological heritage sites

[0:41:34] Voice 11: will proceed if there is a written complaint

[0:41:37] Voice 11: from any person.

[0:41:39] Voice 14: That

[0:41:40] Voice 11: is the security that one person's complaint,

[0:41:45] Voice 11: if it is significant about these significant areas,

[0:41:49] Voice 11: will trigger enforcement so i think that covers the egregious things that we agree

[0:41:58] Voice 11: want to see enforcing it so if i'm correct in saying that is

[0:42:05] Voice 24: that correct one yes chair absolutely

[0:42:08] Voice 11: okay yeah yeah satisfied yeah i did read that and i and i'm happy with that i'm i'm still concerned

[0:42:18] Voice 11: I'm concerned that everyone does have the right to concern.

[0:42:22] Voice 11: They do.

[0:42:23] Voice 11: So that's covered.

[0:42:24] Voice 11: So I'm good with that.

[0:42:26] Voice 24: So I'll call it a moment, but just comment.

[0:42:29] Voice 24: It's an interesting analogy that crept up in my mind.

[0:42:33] Voice 24: If we have a motion, somebody makes a motion at the table here, and nobody seconds it, the motion fails.

[0:42:39] Voice 24: Right.

[0:42:40] Voice 24: And so it's an interesting analogy.

[0:42:42] Voice 11: So

[0:42:43] Voice 24: I'll just say, let's see how that goes.

[0:42:45] Voice 11: Okay, I got it.

[0:42:46] Voice 11: So,

[0:42:46] Voice 24: we have a motion that has been moved and seconded, and so now we're going to act on

[0:42:51] Voice 24: it.

[0:42:51] Voice 7: And

[0:42:51] Voice 24: I'm going to call the vote.

[0:42:52] Voice 24: All those in favor?

[0:42:53] Voice 24: So, that carries unanimously.

[0:42:55] Voice 7: All right.

[0:42:56] Voice 7: Thank you much, Anthony.

[0:42:58] Voice 7: Wonderful words.

[0:43:05] Voice 24: Thank you for your kindness and work with file enforcement.

[0:43:09] Voice 24: Thank you, Warren, for that.

[0:43:11] Voice 24: And also, I'll just say thank you for expediting this.

[0:43:14] Voice 24: This has been very quick in terms of the Islanders' Trust.

[0:43:17] Voice 24: And I just want to thank you all for coming.

[0:43:20] Voice 24: acknowledge that. And thank you for joining us. And if you don't want to hang around for the rest

[0:43:24] Voice 24: of the meeting, by all means, now would be the time to answer. Thank you.

[0:43:49] Voice 12: here. What's your step up?

[0:44:09] Voice 24: So that's why you both need to be on that area. So give you

[0:44:13] Voice 24: the person on the speaker. And then there's Vanessa. So if you

[0:44:17] Voice 24: don't mind folks i do need to continue with the meeting so the two folks can get on the fair

[0:44:25] Voice 24: and uh so i'm gonna go with general dean matson onto the uh first nations report thank you

[0:44:32] Voice 11: um it took a little uh short uh report from our community as you know i was over here

[0:44:39] Voice 11: here not too long last weekend and did protocol with the group that was here at the Haven.

[0:44:50] Voice 11: And it came to thought with our elders being there that we need to come back and do more

[0:44:58] Voice 11: around protocols, what that protocol is, because there is so many different protocols within

[0:45:05] Voice 11: in that we follow whether it's what we came for with the uh essential remains topic and uh i think

[0:45:16] Voice 11: uh it's more like i was telling my other elder who was there with me that i do have power points

[0:45:23] Voice 11: that we presented at the university of what we what's required etc so i would like to i don't

[0:45:31] Voice 11: know if it's under Highland Trust or whom, as I go under, choosing reconciliation group, but

[0:45:39] Voice 11: to make it a full day where you're getting

[0:45:44] Voice 10: the full history of what I hold

[0:45:47] Voice 10: and bringing the other elders as my support for topics.

[0:45:55] Voice 24: I would really love us to do something

[0:45:58] Voice 24: something like that. And I thank you for raising the topic of protocol. It came up. It's a

[0:46:06] Voice 24: topic that's not well understood. And I noted in conversation that when Harold Joe was here,

[0:46:14] Voice 24: a Cowichan member, he demonstrated protocol necessary for one nation to be within the

[0:46:22] Voice 24: territory of another nation. And

[0:46:24] Voice 24: in many respects, we are in your territory and we need to

[0:46:28] Voice 24: respect your protocol. So I think this would be a wonderful thing to proceed with, and we'll have to

[0:46:34] Voice 24: have some thoughts and conversations. So thank

[0:46:36] Voice 24: you. In the new year,

[0:46:37] Voice 11: around springtime, we could

[0:46:39] Voice 11: organize something. Yes. In our OCP review project, cultural heritage, archaeological sites,

[0:46:50] Voice 11: this is the topic that Sanemok is taking a lead on, giving input on, but

[0:46:55] Voice 11: we're holding community

[0:46:57] Voice 11: focus groups on different topics like housing services connectivity and we would look for

[0:47:04] Voice 11: your lead i think to lead a discussion that would then we could incorporate that into our

[0:47:12] Voice 11: process so i think that'd be wonderful thank you i look forward to it

[0:47:17] Voice 14: and just

[0:47:20] Voice 11: before you leave elder manson um at our council to council meeting on october 31st

[0:47:27] Voice 11: we talked about a full day forum or even a partially forum with islands trust council

[0:47:34] Voice 11: to talk about things like the solid country yes and i think we need to have that at the council

[0:47:41] Voice 11: level as well as at the local yes

[0:47:43] Voice 8: so

[0:47:44] Voice 11: i really thank you for that yeah

[0:47:46] Voice 8: i look forward to that

[0:47:46] Voice 8: i

[0:47:47] Voice 11: want

[0:47:52] Voice 24: to afford the opportunity to vanessa craig and then we'll return to the agenda

[0:47:57] Voice 24: Thank you

[0:47:57] Voice 11: for joining me along. And it's always inviting me. I did provide a

[0:48:04] Voice 11: highlight. The first is that we've managed to add to the 707 Community Park, which is very exciting.

[0:48:14] Voice 11: Big thanks to Galt, who had a relationship with the landowner. And so we're able to kind of

[0:48:21] Voice 11: facilitate those types of discussions and to the landowner for accepting um a tax receipt in lieu

[0:48:28] Voice 11: of actually getting cash for a big chunk of it and by doing it within a shorter period of borrowing

[0:48:35] Voice 11: five years it is going to increase our taxes for the next five years but then we paid it off

[0:48:40] Voice 11: we risked the um the the being able to lose the opportunity to purchase the property if we didn't

[0:48:48] Voice 11: quickly and as well um we actually saved about six hundred thousand dollars um by doing it and

[0:48:57] Voice 11: not having the extended borrowing plus to to sweeten the pot so to speak the landowner did

[0:49:03] Voice 11: take a larger tax receipt than they originally had proposed taking so with all of that and the

[0:49:08] Voice 11: generous gulp donation of a hundred thousand dollars we've managed to acquire that property

[0:49:12] Voice 11: which is very exciting and

[0:49:14] Manager of Bylaw Compliance and Enforcement: a big issue

[0:49:15] Voice 11: of course is that it formalizes the emergency fire access

[0:49:18] Voice 11: into the park there already was an agreement with the private line owner that yellow gate but now

[0:49:23] Voice 11: it's actually going to be managed within the park system which makes sense because that was

[0:49:28] Voice 11: very important access a big project that we're starting now is the well it's kind of a

[0:49:33] Voice 11: continuation of a series of projects is the changing coast project where we've been doing

[0:49:38] Voice 11: sea level rise mapping and a variety of things and so right now we're starting our multi-year

[0:49:44] Voice 11: initiative to get a better understanding with coastal risks and how they may evolve under

[0:49:49] Voice 11: climate change and our first focus here is to open it up to a survey to ask residents to say

[0:49:56] Voice 11: you know what are your concerns where are you seeing the issues and it's not like we're going

[0:50:00] Voice 11: to write down oh this person has a seaball or anything like that it's it's more to generally

[0:50:05] Voice 11: understand how people are seeing the risks in their community we've done some very interesting

[0:50:11] Voice 11: sea level rise mapping through the RDN on Gabriola and it's actually quite scary for some

[0:50:18] Voice 11: of the areas on the island about long-term effects and you know you got to start planning now for

[0:50:24] Voice 11: these types of things also one of the important things I think is asking people how you would

[0:50:30] Voice 11: like to be information to be conveyed to you because in this new era of communications it's

[0:50:36] Voice 11: sometimes really hard to better understand how people want to communicate it with and and you

[0:50:43] Voice 11: know sometimes we're missing um people and it's like well you know how can we not miss people

[0:50:47] Voice 11: that want to be involved because people do want to be involved and so uh that's an important part

[0:50:52] Voice 11: of the survey so um if you can spread the word about this survey i would really appreciate it

[0:50:57] Voice 11: um there is a longer report which talks about um the the point of this project and the survey

[0:51:04] Voice 11: which is just an initial phase and it's open until november 17th so it's a couple of weeks more

[0:51:11] Voice 11: we're offering new larger organics carts so we've heard from quite a few residents that they liked

[0:51:17] Voice 11: the organics thing for yard waste and then now we're offering the opportunity to actually get

[0:51:22] Voice 11: bigger yard waste carts um there is there's a fee associated with that but it's optional so if you

[0:51:28] Voice 11: want one you can get one and there's there's a deal on now where you can if you do it now you'll

[0:51:34] Voice 11: get um get a reduced part part exchange fee and uh things like that and um also gyro uh gyro this

[0:51:46] Voice 11: saturday from 9 30 to 2 uh rdn personnel are going to be there so if you have questions about the

[0:51:52] Voice 11: organics waste cart program and what what it would mean and how you could sign up for a larger cart

[0:51:58] Voice 11: they'll be at gyro for 9 30 to 2 on saturday

[0:52:01] Voice 9: um

[0:52:02] Voice 11: that's just a quick question that's just for

[0:52:04] Voice 11: private households right yes private households but we are starting the the new waste regulations

[0:52:10] Voice 11: for multifamily residential business institutional so up until now it was only people who lived in

[0:52:16] Voice 11: homes that needed to do the three streams and so as you can imagine all of institutional commercial

[0:52:23] Voice 11: restaurants didn't have to do that and so we're getting a lot of stuff in the landfill that

[0:52:28] Voice 11: doesn't need to be there a lot of organics a lot of things that could be recycled and so as of

[0:52:33] Voice 11: january 1st we brought in first in the province to bring in a new waste recycling regulation that

[0:52:39] Voice 11: requires all of these institutional and multi-family and commercial properties to

[0:52:45] Voice 11: divide into waste streams and as an added component to it we also have a licensing a

[0:52:51] Voice 11: waste hauler licensing program so that you know people don't put all the effort into separating

[0:52:57] Voice 11: and then the waste hauler dumps everything in together and there is a carrot for the haulers

[0:53:02] Voice 11: because they get reduced tipping fees okay so um you know we've got the the carrot in the in the

[0:53:08] Voice 11: bylaws so really looking forward to seeing how this affects our landfill um um i put in the

[0:53:14] Voice 11: sounder i don't know if it came out the

[0:53:15] Voice 11: thing about the landfill landfill is reaching uh capacity

[0:53:19] Voice 11: and it's going to cost many many many many many millions of dollars to close and then if we have

[0:53:26] Voice 11: to start shipping waste out of our region that's not responsible um so we have an opportunity now

[0:53:31] Voice 11: to try and get ahead of it and forestall it as much as we can so uh well being coordinator i'm

[0:53:37] Voice 11: to go to the ferry um welcome to carol ferguson so the phc was chosen to hold the contract for

[0:53:44] Voice 11: the new health and well-being service on gabriela we went through a full rfsq where anybody could

[0:53:50] Voice 11: bid on it and phc was chosen and i was involved in it was a completely uh external um thing with

[0:53:57] Voice 11: staff so that's congratulations to phc and thank you for them stepping up and then carol ferguson

[0:54:03] Voice 11: and has just been hired by PHC as the new health and well-being coordinator.

[0:54:06] Voice 11: King Charles Satassia left, but King Charles III Coronation Medal,

[0:54:11] Voice 11: I was actually on the selection committee for Lisa Marie Barron's medals,

[0:54:15] Voice 11: and we recently had a party to celebrate all of the nominations

[0:54:19] Voice 11: and the people who will be awarded their medals at a separate ceremony.

[0:54:23] Voice 11: But Doug Radley didn't have a chance to award his medals before the election,

[0:54:29] Voice 11: So they actually did the ceremony to award the medals, and Satasya was one of the wise women elders, as he indicated.

[0:54:37] Voice 11: He nominated three First Nations leaders, so Satasya, obviously, from St. Amic, Gracie Alton Wilson from Staminas, and Florence James from Penelope First Nation.

[0:54:50] Voice 11: And they were all awarded their medals and given an opportunity to speak.

[0:54:53] Voice 11: It was a very lovely ceremony, very well done.

[0:54:57] Voice 11: So that was very fun, and I have to go.

[0:55:00] Voice 11: Thank you so much for the advice.

[0:55:04] Voice 24: So thank you, Director Craig.

[0:55:06] Voice 24: I've just got to say I really appreciate the work that you do,

[0:55:10] Voice 24: Nanaimo Regional District, of course, and of course with Gabriola,

[0:55:14] Voice 24: but also the contribution you make to governance broadly

[0:55:17] Voice 24: around the House Trust area and Vancouver Island.

[0:55:20] Voice 11: Thank

[0:55:21] Voice 24: you very much.

[0:55:22] Voice 11: It's a

[0:55:22] Voice 11: super interesting agenda, I wish you could see.

[0:55:29] Voice 11: okay

[0:55:30] Voice 24: thank you bye all right so let us take a collective deep breath yeah

[0:55:37] Voice 24: we've done some good work this morning and we've dealt with some of the timing anomalies

[0:55:42] Voice 24: and let's restart the agenda at the top and we'll continue through the rest of the agenda at a more

[0:55:49] Voice 24: at a more reasonable pace.

[0:55:54] Voice 24: So rise and report that section three is the first item

[0:55:58] Voice 24: and that I'll just rise and report

[0:56:01] Voice 24: from our previous in-camera meeting

[0:56:03] Voice 24: that the Gabriola Island Local Trust Committee

[0:56:05] Voice 24: indicated to the Gabriola Commons

[0:56:07] Voice 24: or it was moved and seconded

[0:56:10] Voice 24: that the Gabriola Island Local Trust Committee

[0:56:12] Voice 24: indicate to the Gabriola Commons

[0:56:15] Voice 24: that the Local Trust Committee is not prepared

[0:56:17] Voice 24: to advance the request by the Gabriela Commons Foundation

[0:56:21] Voice 24: to be the covenant holder for the covenant proposed at this time

[0:56:26] Voice 24: for the following reasons.

[0:56:28] Voice 24: One, we require clarity on Section 4

[0:56:32] Voice 24: regarding the actions, role, and responsibilities

[0:56:34] Voice 24: entailed by the stewardship plan,

[0:56:37] Voice 24: specifically the local trust committee's role

[0:56:40] Voice 24: in developing and maintaining the stewardship plan.

[0:56:43] Voice 24: and to Section 5 Baseline Report should be in a final form.

[0:56:51] Voice 24: The Gabrielle Commons has been informed of this

[0:56:53] Voice 24: in the intervening time between our last meeting and now,

[0:56:58] Voice 24: and this is just a public reporting of that decision that was made.

[0:57:03] Voice 24: So I'll move on now to reports, and we start with trustee reports.

[0:57:08] Voice 24: Who would like to go first?

[0:57:11] Voice 11: Okay, looks like...

[0:57:13] Voice 24: I

[0:57:13] Voice 11: will submit mine in written form, so I'm going to take care of my life.

[0:57:18] Voice 11: It's not overwhelmed because there's been almost two months since our last meeting.

[0:57:23] Voice 11: A very brief report on our attendance.

[0:57:26] Voice 11: Obviously, Chair, welcome.

[0:57:28] Voice 11: You were there at the Union of BC Municipalities in September of 2024.

[0:57:32] Voice 11: So that followed right after our local trust committee meeting.

[0:57:35] Voice 11: I attended five meetings with staff of various ministries, Ministry of Forests.

[0:57:43] Voice 11: We had a great conversation around wildfire planning and the sort of interface of private lands and the, what do we call it, wildfire hazards and then nature-based solutions that are more nature-friendly for management.

[0:58:08] Voice 11: And so, there's a lot of conflicts that come out because many of our fire departments,

[0:58:14] Voice 11: you know, tell us to take down trees and remove woody debris, and then of course our nature-based

[0:58:22] Voice 11: solutions are saying to regenerate forests, we need to leave that on the ground.

[0:58:25] Voice 11: So we decided that we need more sort of a whole of society with multiple government

[0:58:32] Voice 11: jurisdictions approach to raise awareness of wildfire hazards and maybe develop some

[0:58:37] Voice 11: better management solutions for the islands. Ministry of Housing, we keep advancing a request

[0:58:46] Voice 11: to enable housing solutions specific to rural islands in the Islands Trust area. And so

[0:58:53] Voice 11: they were quite receptive to that. And perhaps talking about a program that could provide

[0:59:00] Voice 11: stable, secure and ongoing funding. So that's an ongoing advocacy request. We had two meetings

[0:59:06] Voice 11: with Ministry of Municipal Affairs staff the first was about engagement with First Nations

[0:59:12] Voice 11: and alignment of the Island Trust Act with DRIPA and would there be potential for more capacity

[0:59:18] Voice 11: funding to engage with nations particularly around the Conservancy's five-year plan

[0:59:24] Voice 11: I think I gave some feedback oh and other meetings that in general the Ministry staff

[0:59:30] Voice 11: thinks the Honest Trust is doing quite well in engagement with nations and sometimes use us as

[0:59:36] Voice 11: a model where sort of out front other local governments in many respects. We also sought

[0:59:42] Voice 11: advice on the request for provincial review of the Honest Trust Act in a separate meeting

[0:59:47] Voice 11: and how to proceed with that. That had considerable debate at September Trust Council meeting

[0:59:56] Voice 11: and with the decision to send a letter to the ministry.

[1:00:00] Voice 11: responsible for the Islands Trust. I did not actually support the timing of the letter or

[1:00:05] Voice 11: how it was advanced. I support their intent but based on advice from ministry staff

[1:00:10] Voice 11: they said really would be better done if we were working together in partnership with

[1:00:16] Voice 11: the other agencies such as the Island Municipality, other First Nations with whom we have

[1:00:22] Voice 11: our developing agreements to make that request together. So this is a very very long-term project

[1:00:29] Voice 11: The request has been made and there was a public notice that went out so if you're not

[1:00:36] Voice 11: aware of it, get onto the news subscriber notice, I would say, with the Islands Trust.

[1:00:44] Voice 11: We've also been advancing some great work on tiny homes as affordable housing, potential

[1:00:50] Voice 11: affordable housing solutions in the Islands Trust area.

[1:00:53] Voice 11: area. A resolution at the end of September Trust Council meeting met with unanimous endorsement

[1:01:02] Voice 11: to put forward tiny homes as a focus for affordable housing in our strategic plan for 2024-25

[1:01:09] Voice 11: and to allocate $20,000 for the work from a budget that's to address affordable housing.

[1:01:17] Voice 11: We're meeting tomorrow as the Regional Planning Committee to determine the project pathway,

[1:01:22] Voice 11: how those funds will be spent. I've been in conversations with Director Craig, because

[1:01:28] Voice 11: interestingly enough, the RDN has scoped out work on tiny homes and RVs as affordable housing

[1:01:36] Voice 11: for the next year. And so their planning department was separately looking at this, and they're

[1:01:41] Voice 11: very interested in being involved in this project. So what I'm going to propose is two

[1:01:48] Voice 11: Two technical working groups, which will mostly be staffed.

[1:01:52] Voice 11: One is Artigan and Gabriola, because we're pretty much ready to go.

[1:01:56] Voice 11: And the other will be convened in the Capital Regional District

[1:02:00] Voice 11: with the Southern Gulf Islands.

[1:02:02] Voice 11: And we're looking for probably a steering committee

[1:02:06] Voice 11: and also the BC Building Safety and Standards Department

[1:02:10] Voice 11: of the Ministry of Housing, which is in charge of code of compliance,

[1:02:13] Voice 11: has indicated that they're interested in being involved

[1:02:16] Voice 11: because there'd be some, not amendments to code, but we would probably create a manual of variations to the BC building code, because they can't match it.

[1:02:29] Voice 11: Anyway, so that's some very, very technical work, but it's been really, really well supported by New Orleans Trust. It's great.

[1:02:38] Voice 11: um we are advancing committee of the whole and i'm not going to report on everything but

[1:02:46] Voice 11: committee of the whole is continuing to work on the policy statement amendment project we just

[1:02:50] Voice 11: had a meeting last night uh so committee of the whole this new structure to discuss more broadly

[1:02:56] Voice 11: the policy statement draft we're moving through objective three i think we got to the point of

[1:03:05] Voice 11: having last night. And so I had actually chaired many of the

[1:03:10] Voice 11: whole September Trust Council meeting very good discussion on

[1:03:13] Voice 11: environmental protection policies. Um, I'm not going to

[1:03:20] Voice 11: talk about trustee conduct, but there has been

[1:03:23] Voice 11: I will timber. Okay.

[1:03:28] Voice 11: Conservancy board work. Just briefly, there's a report in

[1:03:32] Voice 11: today's agenda, but we just want to celebrate that new NACA

[1:03:36] Voice 11: covenants on the Cootes property which moved quite quickly. Very briefly, October 10th I

[1:03:43] Voice 11: participated in a global civility summit with over 420 civic leaders including City of Nanaimo

[1:03:50] Voice 11: Mayor Leonard Grove and this was a forum to share strategies for tackling the rising tide of

[1:03:58] Voice 11: incivility. So I'm bringing that information back to council. October 18th I was able to

[1:04:05] Voice 11: participate in a Salish Sea Regional Conservation Forum on Galliano Island

[1:04:10] Voice 11: and we had fantastic conversations, really deep discussions on restoring

[1:04:17] Voice 11: degraded forests, marine conservation, managing hyperabundant deer,

[1:04:23] Voice 11: reconciliation approaches such as Indigenous protected and conserved areas

[1:04:27] Voice 11: and I'm looking to bring Dr. Tara Martin or working with staff to see if Dr. Tara

[1:04:33] Voice 11: Martin can do a webinar. She leads the Martin Constervation Decisions Lab at UBC, which is

[1:04:41] Voice 11: illuminating how baselines for ecology are shifting because of our cumulative effects on the land.

[1:04:46] Voice 11: And so Galliano Conservancy put this together, but it was sponsored by the Island Trust Conservancy

[1:04:52] Voice 11: and the Island Coast Economic Trust, and this was a great event. Most of the Conservancy staff were

[1:04:57] Voice 11: there, including some who have moved on. October 23rd, we had our final call as a group with

[1:05:05] Voice 11: Culturally Committed. It's a small, intimate group, this last call and very precious time

[1:05:11] Voice 11: with Indigenous mentors. And so looking ahead, we'll be looking at how to build on that

[1:05:19] Voice 11: learning for ongoing cultural learning for trustees in the next year. But our

[1:05:26] Voice 11: contact with them has ended. October 28th, as the chair of Main Island, we had a Main Island

[1:05:34] Voice 11: Housing Forum and Community Workshop. And things to note there, I would actually go to the website

[1:05:40] Voice 11: if you're from housing groups, go to our website and watch the recording. We featured sort of

[1:05:47] Voice 11: up-to-date information from Islands Trust, Capital Regional District, the CRD's planner Justin Stark

[1:05:54] Voice 11: presented, Habitat for Humanity, the local non-profit group from the main

[1:06:00] Voice 11: Tetridge story. So there was a multi-stakeholder group to talk about

[1:06:05] Voice 11: exploring housing options and Maine Islander of course has their flex zoning

[1:06:11] Voice 11: model which we have yet to see it and thinking we're making use of it but they're

[1:06:18] Voice 11: plowing forward and they are of course in Columbia the CRD's Rural Housing

[1:06:22] Voice 11: program pilot so we're going to keep up to date on how that's going. Finally

[1:06:28] Voice 11: November 2nd many of you participated in this important reconciliation cultural

[1:06:34] Voice 11: event which is the name of the most sacred lands and we had a panel

[1:06:43] Voice 11: discussion with elders of Tatia and three other respected elders to share

[1:06:49] Voice 11: and cultural knowledge and some teachings about Sinema's sacred areas and ancestors,

[1:06:54] Voice 11: which was followed by the Dusty Billows film, which was excellent. I just want to give a

[1:07:00] Voice 11: shout out to the Gabriela Arts Council's Breaking Bannock program, the Gabriela Historical Museum

[1:07:06] Voice 11: Society, and the Allen's Fest, all of which contributed money and resources and staff,

[1:07:12] Voice 11: some staff hours, to making this happen. It was a huge turnout. Let's shout out 100 people.

[1:07:18] Voice 11: order. Finally, November 11. Remember, it's day I'll be presenting or healthy, laying a wreath of

[1:07:25] Voice 11: the Gabriel or Karen.

[1:07:29] Voice 8: Like those who passed on and veterans. And that's all for my

[1:07:35] Voice 8: report.

[1:07:40] Voice 24: You've provided that. I

[1:07:42] Voice 11: will give you that. I'm right here.

[1:07:44] Voice 24: Susan if you're a trustee yes

[1:07:46] Voice 11: thank you um and thank you for that trustee Elliot it's you can

[1:07:50] Voice 11: tell when we had gone a long time between meetings because

[1:07:53] Voice 8: we do a lot of we do

[1:07:54] Voice 11: a lot of stuff

[1:07:55] Voice 11: between meetings

[1:07:56] Voice 8: um

[1:07:57] Voice 11: I before I tell you what I've been doing I wanted to acknowledge the passing of

[1:08:02] Voice 11: Honorable Justice Maurice and because I had the privilege to meet him at near the beginning of

[1:08:10] Voice 11: the trc events across the country when he stayed on gabriella and i have to say he had a profound

[1:08:18] Voice 11: impact on how i continued to learn about the residential school system

[1:08:23] Voice 11: and it it isn't just what he said it was how he said it because he had a way of speaking

[1:08:30] Voice 11: speaking that was both commanding and compassionate. And his voice just goes on.

[1:08:38] Voice 8: Oh, Mrs. Voice.

[1:08:52] Voice 8: Quite an amazing

[1:08:55] Voice 11: person, actually. Not just to meet him in person, but to listen to anywhere he spoke.

[1:09:02] Voice 11: because just like he was just mesmerizing well

[1:09:06] Voice 24: maybe while we're in this moment give you a bit

[1:09:09] Voice 24: of time to pause um i must say i share exactly the same feelings i have had the opportunity to

[1:09:16] Voice 24: meet with him when i was first to be um up in whistler actually at a session there in fact

[1:09:24] Voice 24: that's when I got my first orange shirt. Orange shirt day started to get kicked off. And Murray,

[1:09:33] Voice 24: if I could be so casual, but Senator Murray, Justice Murray Sinclair,

[1:09:41] Voice 24: was a, is a great man. And he shared with us on the drive up to Whistler, and we'll always

[1:09:48] Voice 24: remember this, on the drive up to Whistler, he noted all the signs that said watch for falling

[1:09:53] Voice 24: rocks and that that puzzled him about all the things that were important to watch out for in

[1:09:58] Voice 24: life watching out for falling rocks on the highway to whistler was uh had was of significance and he

[1:10:05] Voice 24: just left that thought with us to ponder that because not only did he undertake serious work

[1:10:12] Voice 24: serious weight on his spirit and shoulders he also had a sense of humor and compassion for people

[1:10:19] Voice 24: Fantastic.

[1:10:20] Voice 11: Thank you for that.

[1:10:21] Voice 24: Well, thank you for sharing that.

[1:10:22] Voice 11: Yeah.

[1:10:23] Voice 11: So we've actually had two council-to-council meetings with the name of First Nation between

[1:10:29] Voice 11: the last trust meeting and this one.

[1:10:32] Voice 11: We've talked about the update of the 2008 protocol agreement, how we work together in

[1:10:38] Voice 11: the context of the Sarla Contuiti, engagement on the Island Trust Conservancy's plan.

[1:10:45] Voice 11: of course the Gabriela OCP update and the Salt Spring Island OCP update project and I look forward

[1:10:54] Voice 11: to working more closely with the elders and the knowledge keepers with the name of I just find

[1:11:04] Voice 11: when they when they're at our meetings it just sets a different tone which I really appreciate

[1:11:09] Voice 11: onto something a little more i don't know a little more technical i am on the fairy advisory

[1:11:17] Voice 11: committee and we are still begging bc fairies to meet with us as soon as possible to talk about

[1:11:26] Voice 11: mitigating measures that will be in place when they do the shutdown in the spring of 2026

[1:11:32] Voice 11: six of both the births, Nanaimo and Gabriela.

[1:11:37] Voice 11: It is not for lack of perseverance,

[1:11:40] Voice 11: that we haven't had that meeting yet,

[1:11:42] Voice 11: because Heather O'Sullivan is the vice chair of FAC,

[1:11:44] Voice 11: and she's a former trustee.

[1:11:46] Voice 11: Stephen Earl is a well-known community activist,

[1:11:51] Voice 11: and he's the chair.

[1:11:52] Voice 11: And they're just, they keep telling us to go look at what's happening

[1:11:57] Voice 11: with Cortez and Quadra, and I was on Cortez and Quadra.

[1:11:59] Voice 11: They don't know what's happening either.

[1:12:01] Voice 9: So

[1:12:02] Voice 11: it's not helpful.

[1:12:02] Voice 9: we

[1:12:03] Voice 11: did get the um the financial report for the 26 routes that bc ferries has and um of those 26

[1:12:12] Voice 11: routes seven made a profit the usual seven that have a lot of tourism and 19 of course had revenue

[1:12:20] Voice 11: losses pretty much all the coastal community routes it's quite shocking to see because at

[1:12:26] Voice 11: one time the gabriel and the 900 route 19 actually made a profit around 580 000 and then when we got

[1:12:34] Voice 11: the new ferries we went boom 10 million bucks into the hole and last year we were only nine million

[1:12:40] Voice 11: bucks anyway that's easy fairies um we do have a transportation uh society now registered on

[1:12:49] Voice 11: Gabriela and they're really being quite active on safety concerns around Ferry Hill, pedestrian

[1:12:57] Voice 11: active transportation including the ferry terminal area and it's good that it's kind of like

[1:13:04] Voice 11: it's a well-rounded group of people who are going to be participating in community meetings

[1:13:12] Voice 11: specifically to talk about transportation issues and active transportation. Oh yes highlights from

[1:13:20] Voice 11: from the council meeting in September.

[1:13:23] Voice 11: Well, my highlight was the report on the tiny homes.

[1:13:26] Voice 11: So that was, yeah, I was very happy.

[1:13:31] Voice 11: I think my other highlight was talking about

[1:13:34] Voice 11: engaging with First Nations to find out

[1:13:36] Voice 11: what is the best way to talk about referral processes

[1:13:39] Voice 11: and to work alongside them for improvements.

[1:13:44] Voice 11: So that was a highlight for me as well.

[1:13:49] Voice 11: What else here?

[1:13:50] Voice 11: year oh so i actually attend the um regional district parks and open spaces advisory committee

[1:13:58] Voice 11: meetings and the last one was just a couple of weeks ago and um there is a lot of talk about

[1:14:04] Voice 11: how this island needs a dedicated soccer field so that they're not always begging to use

[1:14:11] Voice 11: the school field that's in terrible shape all the time and they can use the rollover play field

[1:14:16] Voice 11: but it wasn't actually ever built to be a soccer field so they do use that and it works but

[1:14:22] Voice 11: they're going to be looking at other places on Gabriel in the next few years for a dedicated

[1:14:29] Voice 11: soccer field and what I find the most inspiring thing at those POZAC meetings is when we get a

[1:14:37] Voice 11: regional parks update and all these wonderful new trails and amenities and various regional parks

[1:14:44] Voice 11: in all of the regional districts, which I hardly ever get to visit,

[1:14:49] Voice 11: but it makes me inspired to visit them.

[1:14:55] Voice 8: Yes.

[1:15:00] Voice 11: I, along with a number of other trustees at Trust Council,

[1:15:04] Voice 11: sent a letter to the Union of BC Municipalities asking for a provincial

[1:15:13] Voice 11: protocol for code of a provincial code of conduct for local governments um we've had a few rough

[1:15:23] Voice 11: council meetings where a code of conduct that could be enforced would be very well

[1:15:30] Voice 11: and so i hope that happens i think it will happen there was a lot of input uh to ubcm

[1:15:37] Voice 11: end for the Code of Conduct. I wanted to thank especially Trustee Elliott for all of the work

[1:15:49] Voice 11: you put into getting Dust and Bones at our theater here. That was such an amazing film to watch.

[1:15:56] Voice 11: But also the whole session before and after that kind of put the film into such a good context. I

[1:16:04] Voice 11: really appreciated that. And it was a very enjoyable morning. And I had another meeting

[1:16:09] Voice 11: I had to go off island for, otherwise I would have stayed for the

[1:16:12] Voice 9: lunch

[1:16:14] Voice 11: at the Phoenix.

[1:16:18] Voice 11: I think everything else, well two more things I think are important. Pursuant to that meeting

[1:16:28] Voice 11: where we showed dust and bones, it became apparent to me, because I did not know this before,

[1:16:35] Voice 11: that a property owner who discovers cultural remains

[1:16:40] Voice 11: or significant cultural items on their property,

[1:16:44] Voice 11: I did not know that if the cost is on them

[1:16:48] Voice 11: to both report that and then do something about it.

[1:16:51] Voice 9: And

[1:16:52] Voice 11: so I'm going to be asking,

[1:16:55] Voice 11: I'm not quite sure who yet,

[1:16:56] Voice 11: I did send a letter to the executive committee

[1:16:58] Voice 11: to find out who we can ask

[1:17:01] Voice 11: so that Trust Council can send a letter

[1:17:03] Voice 11: to the heritage branch to ask if the cultural heritage act or probably its regulations would

[1:17:11] Voice 11: include a change regarding the cost of the property owner so that the heritage branch could

[1:17:18] Voice 11: assume those costs

[1:17:19] Voice 9: because

[1:17:20] Voice 11: i hope that that would then encourage landowners to come forward

[1:17:23] Voice 11: when they discover items of cultural significance and then i'm going to be asking the bcm to support

[1:17:31] Voice 11: for that as well anyway I did send a letter to you can see about that we'll figure that out at

[1:17:37] Voice 11: some point and the other thing that came from that same session um with the showing of Dustin Bones

[1:17:43] Voice 11: was it seemed to me that um in the olden days and former days when I was a trustee we had an

[1:17:51] Voice 11: annual meeting with the realtors to talk about things like items of cultural significance but

[1:17:57] but

[1:17:57] Voice 11: a lot of other things too.

[1:17:59] Voice 9: And

[1:17:59] Voice 11: I think sometimes there's gaps

[1:18:02] Voice 11: between what realtors are able to give to new residents

[1:18:07] Voice 11: or what they tell them

[1:18:08] Voice 11: and what we would like them to see.

[1:18:10] Voice 11: And we do have a really wonderful pamphlet

[1:18:13] Voice 11: called Living in the Trust Area.

[1:18:14] Voice 11: And that is sent out, you know,

[1:18:17] Voice 11: occasionally to all mailbox holders.

[1:18:20] Voice 11: But I think we need to ask again

[1:18:24] Voice 11: if we can have an annual meeting

[1:18:26] Voice 11: with our local realtors and in the olden days it wasn't just staff it was actually the trustees

[1:18:33] Voice 11: with the two local trustees would also be at that meeting so they could ask questions of the

[1:18:38] Voice 11: realtors and vice versa so at some point i'll figure out how to ask about that too

[1:18:44] Voice 9: i

[1:18:44] Voice 11: did send the letter to who did i send it to to director freighter and to all of us to north info

[1:18:52] Voice 15: So,

[1:18:52] Voice 11: because I'm not quite sure how to go about that, but we'll figure it out.

[1:18:57] Voice 11: It might be something to consider through the OCP process

[1:19:01] Voice 11: regarding economic development and property, sort of.

[1:19:06] Voice 11: I just think there's something in there that we could work in the Chamber of Commerce on.

[1:19:09] Voice 11: Oh, Chamber of Commerce, I think that would be delighted to do that.

[1:19:12] Voice 11: It does. Thank you so much.

[1:19:16] Voice 11: yeah um

[1:19:17] Voice 24: i'm just going to be brief uh um on my activities as a chair of the lpc is minimal but

[1:19:24] Voice 24: sort of a little more broadly at the federation level um and indeed when we don't meet often

[1:19:29] Voice 24: there's lots to mention but i'm going to be very brief and indeed i attended uh ubcm and that was

[1:19:36] Voice 24: helpful in terms of our working um on issues locally um we did meet with ministry staff and

[1:19:44] Voice 24: and that was very informative.

[1:19:46] Voice 24: Trust Council followed shortly after that.

[1:19:48] Voice 24: This is in September,

[1:19:50] Voice 24: and that was a full session

[1:19:55] Voice 24: of which we are still digesting

[1:19:58] Voice 24: some of the events and the work

[1:20:00] Voice 24: that has come from that.

[1:20:03] Voice 24: I'm just going to say,

[1:20:04] Voice 24: and I'll reflect on it afterwards,

[1:20:06] Voice 24: I also contracted the most serious case of COVID

[1:20:08] Voice 24: I've ever had,

[1:20:10] Voice 24: somehow, somewhere,

[1:20:11] Voice 24: at our Trust Council meeting,

[1:20:13] Voice 24: And I think we need to not drop our guard with respect to, and I noticed where I asked, but it's fantastic, we need to not drop our guard because it's as virulent as it ever was, and we need to be cautious.

[1:20:28] Voice 24: So in the intervening period here, work on the policy statement continues through Committee of the Whole, which has been a really instrumental new tool that we're using to advance work through discussion.

[1:20:43] Voice 24: And then recommendations to Council.

[1:20:45] Voice 24: That's terrific.

[1:20:46] Voice 24: We've also had a couple of meetings with Sanemo First Nation.

[1:20:50] Voice 24: And I know that in the background there's a conversation going on

[1:20:54] Voice 24: about advancing the revising protocol with Sanemo First Nation.

[1:20:58] Voice 24: That's terrific.

[1:20:59] Voice 24: We have hired a new CAO.

[1:21:01] Voice 24: And that new CAO will begin November the 25th.

[1:21:05] Voice 24: You

[1:21:05] Voice 11: can say his name.

[1:21:06] Voice 24: That's me.

[1:21:07] Voice 24: Say his name.

[1:21:08] Voice 24: His name is Reuben Breed.

[1:21:11] Voice 24: Breed.

[1:21:12] Voice 24: Thank you.

[1:21:13] Voice 24: Ruben Brony, and he comes to us from PSA.

[1:21:16] Voice 24: He has been an assistant deputy minister 26 years in the public service

[1:21:20] Voice 24: and has moved from core government to come and work with the Islands Trust.

[1:21:24] Voice 24: This is fantastic.

[1:21:28] Voice 24: Very much looking forward to the skill set that he will bring to the Islands Trust.

[1:21:35] Voice 24: It has been noted that he even asked, I had a conversation with him just last week,

[1:21:40] Voice 24: but why did you hire me?

[1:21:42] Voice 24: I don't have any planning background and that was purposeful because we have senior staff

[1:21:48] Voice 24: that are responsible for planning and we have hired a CAO of a very high caliber and I'm

[1:21:53] Voice 24: very pleased.

[1:21:56] Voice 24: We are preparing for the 2024-25 budget that's ongoing.

[1:22:02] Voice 24: Lots of business cases coming forward, much higher level of scrutiny being applied to

[1:22:08] Voice 24: that in order to demonstrate some fiscal responsibility.

[1:22:10] Voice 24: I mentioned committee, the whole work just touched briefly, was really glad to know that Harold Joe was able to be on Gabriela and showing a dust and bones.

[1:22:22] Voice 24: I've known Harold since I worked at Carlton Tribes, and certainly Dust and Bones is a significant piece of work and to me really carries the weight on the shoulders of those that are workers, and Harold is one of those with respect to the ancestors.

[1:22:41] Voice 24: Florence James, indeed, on Penelope Island also was the recipient of a King Charles model,

[1:22:48] Voice 24: lives on Penelope and grateful to know her also.

[1:22:56] Voice 24: Disturbance of archaeological sites, I'll just add into your consideration that we need to think about it.

[1:23:02] Voice 24: It is the law. If you disturb an archaeological site, it is the law to not do so and investigate.

[1:23:09] Voice 24: so i'm not sure how we would facilitate all of that but i just want to i mentioned that so at

[1:23:16] Voice 24: council in september i got covid i've actually only just come out of that five weeks which

[1:23:22] Voice 24: included hallucinations of problem solving i'll reflect problem solving the word problems

[1:23:28] Voice 24: you can imagine how frustrating that might be for a guy like me

[1:23:32] Voice 24: but i was completely out of touch with reality for a significant period of time

[1:23:37] Voice 24: And I've only just realized, and Toby and Susan be aware of this, and I've admitted this in public even, that significant memory lapses with events that happened in that space where I was actually working, but have, for some reason, little recollection of some of the events.

[1:23:55] Voice 24: And so I'm trying to reassemble my life here.

[1:23:57] Voice 24: I'm feeling much better today.

[1:23:58] Voice 24: I'm back getting into the theme of things when I realize there are gaps.

[1:24:03] Voice 24: And so, again, be safe out there and don't let your guard down associated with handwashing.

[1:24:11] Voice 24: My wife works in a public school.

[1:24:13] Voice 24: Handwashing is the most significant thing you can do.

[1:24:16] Voice 24: So that's it.

[1:24:18] Voice 24: Let's get on with the agenda.

[1:24:21] Voice 24: That's trustee reports, chair reports.

[1:24:23] Voice 24: We've done the electoral reports.

[1:24:25] Voice 24: Let's go to public comment period. We had a brief opportunity there from Mudge Island to speak to us about the bylaw enforcement work that we conducted already this morning.

[1:24:34] Voice 24: Because of the timing, we advanced that. But now I want to provide a public comment to all of you for anything on our agenda today, including the bylaw enforcement file, if that's what you wish to speak about and you weren't here.

[1:24:47] Voice 24: items that are in stream that may be coming up you have concerns about or anything else that

[1:24:53] Voice 24: is within the jurisdiction of the islands trust anybody wants to speak to the ltc today

[1:24:57] Voice 24: and so i acknowledge one two okay let's start with you your name please uh jenny hayes

[1:25:04] Voice 11: j-a-y-a-n-y-h-a-y-e-s

[1:25:08] Voice 11: you want

[1:25:10] Voice 20: me to speak now yes at this moment okay thank you for joining us

[1:25:18] Voice 20: And I brought you a copy of the speaker, please.

[1:25:22] Voice 20: No, you can't have my copy.

[1:25:23] Voice 20: I wrote on it.

[1:25:33] Voice 8: So

[1:25:34] Voice 11: this is a matter for Shane.

[1:25:36] Voice 11: So I'm on the covenant team of the Gabriela Commons.

[1:25:39] Voice 11: And so this matter is for your item number to read the rise and report.

[1:25:47] Voice 11: I would say the local trust committee is not prepared to advance the request by the Gabriel

[1:25:54] Voice 11: Commons Foundation to be the covenant holder for the proposed covenant at this time.

[1:26:00] Voice 11: I was going to read this because it stops me from wondering.

[1:26:04] Voice 11: The local trust committee has indicated in previous communications

[1:26:08] Voice 20: with the Gabriel Commons

[1:26:09] Voice 20: Covenant team that any requested trust amendments would not change the intent or purpose of

[1:26:16] Voice 20: the covenant which indicates to us that the current draft contains many of the values and

[1:26:21] Voice 20: principles that are important to trustees and

[1:26:24] Voice 11: to the community the covenant team certainly

[1:26:27] Voice 11: appreciates that the local trust committee finds in particular that the stewardship plan lacks

[1:26:34] Voice 11: needed clarity regarding the actions roles and responsibilities that the trust committee would

[1:26:41] Voice 11: would be involved in developing

[1:26:43] Voice 11: and maintaining the stewardship plan.

[1:26:45] Voice 11: So since the stewardship plan is focused

[1:26:47] Voice 11: on the specifics of monitoring a covenant,

[1:26:50] Voice 11: we are of course prepared to review that plan

[1:26:53] Voice 11: in order to clarify the actions, roles,

[1:26:56] Voice 11: and responsibilities of the potential covenant holder,

[1:27:00] Voice 11: and also to consider any modifications

[1:27:02] Voice 11: that would assist along the local trust committee

[1:27:05] Voice 11: in monitoring the plan.

[1:27:08] Voice 11: Additionally, the LTC noted that the baseline report that forms part of the Covenant should

[1:27:13] Voice 11: be finalized and not in draft form.

[1:27:15] Voice 11: This too is a directive that the Covenant team addressed.

[1:27:19] Voice 11: We've got a really good draft already.

[1:27:22] Voice 11: A Covenant is a significant tool for the protection and preservation of the island's ecosystems

[1:27:27] Voice 11: and natural landscapes.

[1:27:29] Voice 11: We appreciate that the Islands Trust Conservancy and individual local trust committees covered over the trust area do hold a number of conservation covenants, which make a significant contribution to the protection of our island's ecosystems.

[1:27:46] Voice 11: systems. The unique value of the Gabriel Commons

[1:27:51] Voice 11: Covenant is the added focus on agricultural purposes

[1:27:55] Voice 11: and

[1:27:56] Voice 20: community sustainability, providing another tool

[1:27:59] Voice 20: for the local trust committee to protect and preserve

[1:28:03] Voice 20: lands for agricultural, recreation, and social

[1:28:07] Voice 11: benefits, particularly encouraging local food systems and

[1:28:11] Voice 11: community food security. The

[1:28:15] Voice 11: The covenant team recognizes that right now,

[1:28:19] Voice 11: the local trust committee and staff time and resources

[1:28:22] Voice 11: are largely focused on the official community plan project,

[1:28:26] Voice 11: but we remain optimistic that there will be opportunity

[1:28:29] Voice 11: in time and future to advance the request

[1:28:32] Voice 11: by the Fabriola Commons for the local trust committee

[1:28:36] Voice 11: to consider holding covenant,

[1:28:39] Voice 11: especially if further work on the stewardship plan is done.

[1:28:42] Voice 11: done thank you for your hard work and commitment to community issues that we call gmail culture

[1:28:49] Voice 24: well thank you very much for joining us today and providing your report in writing and

[1:28:53] Voice 24: presenting it um thank you are there any questions for the delegate at all

[1:28:59] Voice 24: just very

[1:29:01] Voice 11: quickly i don't know that this work has

[1:29:04] Voice 6: to wait until

[1:29:06] Voice 6: tell. Just

[1:29:32] Voice 11: a question about timeline, sort of how do you envision, you know, the review and

[1:29:42] Voice 11: finalization of the baseline report and sort of clarifying some of those goals, responsibilities

[1:29:47] Voice 11: and roles in the stewardship plan? Would that take like a year? Do you think it could be a couple of

[1:29:54] Voice 11: months? Is there any idea? I'm talking off the top of my head that I'd say six months. We'd have to

[1:29:59] Voice 11: Thank you very much.

[1:30:01] Voice 11: Currently, the covenant team is inactive, so we pull that team out and get the work done.

[1:30:08] Voice 11: Okay.

[1:30:09] Voice 11: Yeah, I hope we can look at it again, so thank you for that.

[1:30:12] Voice 24: Yeah.

[1:30:13] Voice 24: Thank you.

[1:30:14] Voice 24: That's great, Cody.

[1:30:15] Voice 24: And just note that, you know, the LTC, and I'm grateful to the LTC, but all of the LTC's

[1:30:21] Voice 24: take these covenants seriously, and so we've identified those areas of shortfall, and you've

[1:30:28] Voice 24: acknowledge them and so look forward to seeing this coming back to us

[1:30:32] Voice 11: one small

[1:30:33] Voice 11: foot not only

[1:30:34] Voice 11: so i can send you this electronically if you want that way okay just give me your email address

[1:30:40] Voice 20: i'll do that

[1:30:41] Voice 24: um sir in the background

[1:30:42] Voice 24: my

[1:30:43] Voice 21: name is bob andrew uh and um a couple of things first of

[1:30:49] Voice 21: all i'm really happy you're there i had a shot of quote with myself a little while back but it

[1:30:55] It

[1:30:55] Voice 21: wasn't that serious.

[1:30:56] Voice 21: This is a freight train.

[1:30:58] Voice 21: Yeah.

[1:31:00] Voice 21: We need you.

[1:31:02] Voice 21: Secondly, also not the time to come and talk about it,

[1:31:06] Voice 21: but listening to Geraldine Manson this morning,

[1:31:11] Voice 21: that was a wonderful thing.

[1:31:13] Voice 21: I don't know if that happens at every trust committee meeting or not.

[1:31:17] Voice 21: It happens on occasion.

[1:31:19] Voice 21: We're making every effort to embrace that.

[1:31:21] Voice 21: I just felt it certainly helped ground me in anxiety of coming to meetings like this, right?

[1:31:28] Voice 21: And that was hugely important.

[1:31:30] Voice 21: It literally felt like I was in the forest for a while.

[1:31:33] Voice 21: Thank you.

[1:31:35] Voice 21: But why I'm here is just to, I sent a letter to the Trust Committee, and I think it's shown on your agenda.

[1:31:44] Voice 21: And I'm just here to try and reinforce my concern about the issue I raised in that letter.

[1:31:51] Voice 21: That is to do with the 98 hectares that HARMAC wishes to develop or wishes to rezone to an industrial floor.

[1:32:04] Voice 21: And the reason that's such a huge concern, I think, to Gabriela,

[1:32:07] Voice 21: and the reason I like to trust them to consider what they may have that can do with the rezoning

[1:32:19] Voice 21: is because industrial core allows virtually any kind of industry that you could possibly imagine.

[1:32:26] Voice 21: The location is less than one and a half kilometers from Gabriola and indeed touches the tip of Mudge Island within a few hundred meters.

[1:32:35] Voice 21: So I think it's a huge concern. I have no idea. I can't remember how or if a local government can talk to another local government or intervene or say, hey, this affected us. We'd like to talk to you more about this.

[1:32:51] Voice 21: The status of the application is it hasn't gone to their council yet, so it will go to

[1:33:01] Voice 21: their council, I think, pretty soon, but then they have to go first, second meetings and

[1:33:06] Voice 21: then the public hearing.

[1:33:07] Voice 21: So I just, again, I just wanted to reinforce the concerns.

[1:33:11] Voice 21: I've talked to several people on island and off island, talked to conservancy groups in

[1:33:16] Voice 7: the

[1:33:16] Voice 21: nine they're mostly concerned about the cable bay trail and the

[1:33:20] Voice 21: protection of the cable bay

[1:33:21] Voice 21: trail rightfully so uh but the other um nine-yard hectares that are uh up for a potential rezoning

[1:33:30] Voice 21: which hormac would do and then simply put it on the market for whoever wanted to come and do

[1:33:36] Voice 21: whatever they wanted to do uh is um the fact that and this the trustee that our our community can

[1:33:44] Voice 21: do nothing about this but the fact is they're going to level it and it's a huge thing for us

[1:33:49] Voice 21: today our great department is gary of course with the potential their own statement is to have 1.5

[1:33:56] Voice 21: million square feet of industrial activity there and you know we get enough industrial activity

[1:34:05] Voice 21: thrown at it now without having the visual the lighting that the sound the air pollution

[1:34:14] Voice 21: potential ocean pollution right in our doorstep again so i hope there's something the trust

[1:34:20] Voice 21: committee can do and say about this i don't know but that's it thank you okay thank you very much

[1:34:27] Voice 24: for your letter and thank you for being here today um certainly um it's a we'll receive that as

[1:34:32] Voice 24: correspondence and perhaps there'll be some conversation around what may or may not be

[1:34:36] Voice 24: a need. Is there

[1:34:37] Voice 11: anybody else? Did you want to talk about that now or when we get to it? Let's

[1:34:41] Voice 24: deal with it in the correspondence section, I think, just to try and keep ourselves in order.

[1:34:49] Voice 24: Yeah, let's just try and keep ourselves in order here because we're falling behind.

[1:34:57] Voice 24: Anybody else wish to address the local trust committee today on any of the topics mentioned?

[1:35:02] Voice 24: Just a question,

[1:35:03] Voice 3: I am Kent Mullen with the application for development and I wonder if

[1:35:09] Voice 3: I should make a comment now or just when?

[1:35:13] Voice 3: Are

[1:35:13] Voice 24: you the applicant?

[1:35:14] Voice 24: Yes.

[1:35:14] Voice 24: Okay, so you will have an opportunity to speak to the application when we table it.

[1:35:19] Voice 24: Perfect.

[1:35:19] Voice 24: Okay, so thank you.

[1:35:21] Voice 24: Thank you for being here today.

[1:35:24] Voice 24: So then that concludes our public comment period then.

[1:35:27] Voice 24: I'm going to continue on the agenda to our minutes, which are on page four of the agenda.

[1:35:35] Voice 24: And I'll ask if there's any. Thank you for joining us.

[1:35:42] Voice 24: Local Press Committee minutes, September the 5th. I'm here for a document. Are there any changes?

[1:35:50] Voice 11: It's not it's not a problem with the minutes. There's like the minute taker took the minutes correctly.

[1:35:54] Voice 11: Exactly. But it's a problem on page four of those draft minutes, page seven of our package,

[1:36:01] Voice 11: that we're talking about Sewell-Wheatons Bay Nature Reserve and the bylaw number 313 to create an ecological protection zone.

[1:36:12] Voice 11: And then it says very clearly, and apply it to elder cedars.

[1:36:17] Voice 11: That is not the point of the ecological protection zone.

[1:36:20] Voice 11: So we expect nature reserve already has passive recreation and we are not going to change that. It is not going to be an ecological protection zone.

[1:36:30] Voice 11: So I brought this up before, as I say it's not a problem with the minutes it's a problem with, it's in the follow up action list on page 17 and it's also in the active projects list on page 214 of this package.

[1:36:44] Voice 11: and it's misleading because that's not the purpose of the ecological protection zone it's just

[1:36:52] Voice 11: supposed to be a holding zone which is why trustee elliot suggested some months ago that we

[1:36:58] Voice 11: put it forward to the official community plan review to talk about where is a good place for

[1:37:04] Voice 11: ep zone to be in the ocp so

[1:37:08] Voice 24: like this is sir do you want to change that in the follow-up action

[1:37:11] Voice 24: list then in some fashion okay so let's address that in the follow-up action list yeah and then

[1:37:16] Voice 24: at the moment i appreciate what you're the point you're raising yeah um the minutes themselves are

[1:37:21] Voice 24: correct absolutely okay so then is that's all right then i'll call that we adopt the minutes

[1:37:28] Voice 24: september september the 5th by uh james consent right so then uh continuing through this section

[1:37:37] Voice 24: uh we have the local trust committee special meeting minutes of september the 12th for

[1:37:46] Voice 24: adoption is there any changes necessary to those no

[1:37:50] Voice 11: i'm just wondering if the meeting is recording

[1:37:53] Voice 11: or does it keep going

[1:37:54] Voice 24: um i don't know the meeting has

[1:37:57] Voice 11: recorded the entire time there's two quick

[1:37:59] Voice 11: blips in the internet in okay uh no i'm all satisfied with these um minutes are great

[1:38:07] Voice 24: 6.2 we're okay then i'm going to take it then that the special meeting minutes of september

[1:38:14] Voice 24: the 12th be adopted as presented and thank the minute taker for the fine work yes

[1:38:19] Voice 11: i would like

[1:38:19] Voice 11: to echo that um our minute taker does amazing work what we do all

[1:38:27] Voice 24: right so this takes us through to

[1:38:28] Voice 24: the next section section seven seven point one and um susan you did have a point to raise yes

[1:38:35] Voice 24: with respect to one of the items on that list yeah

[1:38:37] Voice 11: page four of the follow-up action report

[1:38:40] Voice 11: 14 in the agenda yeah on number two yeah again it's yeah

[1:38:47] Voice 7: so

[1:38:49] Voice 22: you want to change the wording there

[1:38:51] Voice 22: yes okay oh

[1:38:56] Voice 11: wait a minute okay okay that no that part's okay because we were talking about

[1:39:06] Voice 11: What

[1:39:08] Voice 23: page of the agenda are you on?

[1:39:10] Voice 11: I'm on page 17 of the agenda.

[1:39:15] Voice 11: I guess the other place where it's really confusing is where it says again that it's going to be applied so we can stay nature reserved.

[1:39:29] Voice 24: that's on the follow-up that's on

[1:39:31] Voice 24: the project list then yes okay

[1:39:33] Voice 24: i'd like to deal with that

[1:39:34] Voice 24: okay okay i

[1:39:36] Voice 11: think actually it's a so

[1:39:38] Voice 24: we're okay with the

[1:39:39] Voice 11: follow-up yeah okay

[1:39:40] Voice 24: yeah is there

[1:39:41] Voice 24: anything else on the follow-up action list if there are questions today i

[1:39:47] Voice 11: mean an update on the

[1:39:49] Voice 11: um sorry the cultural heritage and just looking for it uh this is one of the very first actions

[1:39:56] Voice 11: that our trust committee asked about um i don't know if it's just bottomed off the list or if it

[1:40:06] Voice 11: needs to be removed because it's what page

[1:40:10] Voice 22: are you on i

[1:40:10] Voice 11: am trying to find it actually

[1:40:13] Voice 11: we may have been removed so it was the

[1:40:17] Voice 11: heritage register oh yeah and get it that um

[1:40:22] Voice 11: you were working on that for a while and then i think we're waiting for some

[1:40:27] Voice 11: there were legislation related changes and i'm not sure i think it's been removed

[1:40:34] Voice 11: i think it's been removed because i

[1:40:37] Voice 12: don't see it here

[1:40:37] Voice 11: um

[1:40:39] Voice 7: so

[1:40:43] Voice 22: has that been do you have a recollection

[1:40:45] Voice 24: of the heritage work i

[1:40:48] Voice 5: i do not um i can go back and um and look at previous reports and so

[1:40:54] Voice 5: presumably if

[1:40:55] Voice 5: it's not on the list it's not being actioned but yeah

[1:40:58] Voice 11: i'm just i'm trying to remember

[1:40:59] Voice 11: of what happened but i think renee you may have said this is a big project and then there was

[1:41:06] Voice 11: sort of a pause you were doing some initial scope research this was on the community register or

[1:41:12] Voice 11: heritage heritage sites yeah protection of upset of heritage sites through the chair might be um

[1:41:21] Voice 11: mixing local trust committee initiatives um so i'll need to check notes and follow up and follow

[1:41:31] Voice 11: up with the with the trustees it's no big deal um generally speaking i think if something comes

[1:41:39] Voice 11: up through uh the follow-up action list or a future projects item staff will raise it to

[1:41:45] Voice 11: talk about it and then mindfully ask the LTC if you would like to what you would like to do with

[1:41:51] Voice 11: it and remove it so it might just be a matter of us tracking down the minutes do

[1:41:55] Voice 24: you need a motion to

[1:41:58] Voice 24: keep that on track so we we follow up action

[1:42:03] Voice 24: i think

[1:42:07] Voice 11: we got an update and it was removed okay because

[1:42:10] Voice 11: let's go start through the chair that's

[1:42:12] Voice 24: yeah so

[1:42:13] Voice 24: you guys can have a conversation okay okay so then yeah unless there's something else

[1:42:19] Voice 24: on the follow-up actually i'm going to receive it for information so this is the place i wanted to

[1:42:24] Voice 24: get to is we've got applications and referrals and then we'll break for lunch okay um

[1:42:29] Voice 24: so the

[1:42:30] Voice 24: first one would be 9.1 gabriella rezoning 2022.1 uh mohan is the applicant here that's you okay

[1:42:37] Voice 24: Okay, perfect. Thank you. So we'll hear from staff on their report, and then there'll be an opportunity for you to speak to the report, if you concur with it or not, and whether or not you have additional information.

[1:42:49] Voice 24: And then we may have questions at this table for staff or yourself, and then we'll proceed with the discussion at this table. So we'll turn to staff to advise us on this rezoning.

[1:43:01] Voice 5: Okay, so this report is regarding a bylaw amendment application for 750 Lintan Alley,

[1:43:09] Voice 5: which is currently the location of Wild Rose Garden Centre.

[1:43:12] Voice 5: An OCP and land use bylaw amendment was presented to the LTC in May of this year

[1:43:17] Voice 5: for consideration of first reading and the LTC requested staff to work with the applicant

[1:43:23] Voice 5: to explore options in tool number three of the housing toolkit and also referred the application

[1:43:29] Voice 5: to the senior freshwater specialist.

[1:43:32] Voice 5: So this report provides analysis of the application

[1:43:35] Voice 5: as it relates to the housing toolkit

[1:43:37] Voice 5: and includes the comments

[1:43:38] Voice 5: from the freshwater specialist as well.

[1:43:41] Voice 5: And what it relates is that while commercial use

[1:43:45] Voice 5: of groundwater does require groundwater license,

[1:43:48] Voice 5: domestic water does not.

[1:43:50] Voice 5: And so staff in consideration

[1:43:52] Voice 5: of the LTC's request for information are recommending

[1:43:55] Voice 5: that the LTC direct staff change the draft bylaw

[1:43:58] Voice 5: to restrict the location of the dwelling units on the lot to within the envelope of a commercial building.

[1:44:05] Voice 5: And then also in consideration of the housing quote,

[1:44:08] Voice 5: I recommend the draft bylaw be changed to reduce the parking requirements for dwelling units

[1:44:15] Voice 5: and to limit the floor area of each dwelling unit square meters.

[1:44:20] Voice 5: And the recommendation to include the dwellings within a commercial building

[1:44:25] Voice 5: essentially provides some assurance that even though the domestic use does not require an

[1:44:31] Voice 5: outlier license, they would consider an existing residential use in an outlier license application

[1:44:38] Voice 5: for a commercial use. And so in that way, they're tied together.

[1:44:44] Voice 24: Okay, that concludes your report. Okay, so let's turn to the applicant. Thank you for

[1:44:50] Voice 24: for working with staff on this.

[1:44:57] Voice 24: And I just asked you if you concur

[1:45:00] Voice 24: with the recommendation that's here or not,

[1:45:04] Voice 24: and whether you have any alternative suggestions

[1:45:06] Voice 24: for the LTC to consider.

[1:45:08] Voice 24: Thanks, Chair.

[1:45:11] Voice 3: I think in the bylaw that was drafted,

[1:45:15] Voice 3: there is a provision for water catchment

[1:45:19] for any new buildings that are constructed so um that will help to provide water or anything that

[1:45:27] may get developed there also um i have um forwarded to the planner uh the application

[1:45:36] for a water license that was done in 2000 2022 i believe uh is still pending i guess

[1:45:44] it was a very big stack of them to deal with um and um uh so my recommendation

[1:45:55] Voice 3: i guess my request

[1:45:57] Voice 3: would be to consider for the trustees to consider option two that the planner was given as an option

[1:46:04] Voice 3: I wish that they would consider the first reading of the draft bylaws and refer to the First Nations and local government agencies, etc.

[1:46:25] I think that's all I have.

[1:46:29] Voice 9: Okay.

[1:46:31] Voice 11: So, just to clarify, not to restrict the location of dwelling units within the input?

[1:46:36] Voice 11: Oh

[1:46:36] Voice 14: no, that's fine.

[1:46:37] Voice 11: Is that all?

[1:46:38] Voice 14: Yeah.

[1:46:39] Voice 14: Okay,

[1:46:39] Voice 11: so the first recommendation, reducing the parking requirements, restricting no units to in the envelope, limiting the flow area, and then to do first reading.

[1:46:51] Voice 11: Yeah,

[1:46:52] Voice 3: and I really want to make it clear that residential units on this application were never my desire.

[1:47:03] Voice 3: You know, this is added as a recommendation of the Island Express.

[1:47:08] Voice 3: HAB-Masyn Moyer- That's right, yeah okay

[1:47:11] Voice 24: now I got a note here will ensure we're being online is there a necessity to hear from will ensure, but with respect to the water elements of this, it sounds like that's understood, or does William have something particularly wants to address for us.

[1:47:29] Voice 22: HAB-Masyn Moyer- Otherwise.

[1:47:31] Voice 22: HAB

[1:47:31] Voice 2: -Terry Palmos- I chair.

[1:47:33] Voice 2: HAB-Terry Palmos- You

[1:47:35] Voice 22: got there.

[1:47:36] Voice 22: Yeah,

[1:47:37] Voice 2: thank you. Fulford Harbor. Yeah, thank you, Chair, and thank you, LTC, and thank you to the planner for including me in this discussion. It's a unique application, rezoning application, whereby we don't particularly know the future water requirement of the project,

[1:48:04] Voice 2: since it's um a little bit open-ended um and and in this case we we are um insured by the the

[1:48:12] Voice 2: process of of non-domestic uh groundwater licensing that um that the province will

[1:48:19] Voice 2: require a technical assessment of the applicant at the time of um of their application to undertake

[1:48:27] Voice 2: take a future expansion of of of their um project um it seems like their their water use is um

[1:48:36] Voice 2: their current demand is is um is about half a little bit more than half than what is available

[1:48:44] Voice 2: from the existing pumping test so that's something that the province would um would uh you know

[1:48:51] Voice 2: consider uh as of right now um there's about the the amount of extra water available

[1:48:58] Voice 2: um to the applicant is about one dwelling unit and so to uh that was the the the recommendation

[1:49:07] Voice 2: of containing the dwelling units within a commercial building is that they would be

[1:49:11] Voice 2: um that that water use would be uh considered by the province when when they're adjudicating

[1:49:19] Voice 2: the new water license. And one other concept about catchment of rainwater, which is

[1:49:27] Voice 2: not a vested water source of the province. So there is no license required. But say if there

[1:49:35] Voice 2: was a restaurant or something else with some public health consideration, that the health

[1:49:42] Voice 2: authority would have the jurisdiction to look at the water sources and there would likely be

[1:49:49] Voice 2: requirements with treatment on that. So yeah, a very unique rezoning application. And if there is

[1:50:00] Voice 2: the one kind of element that is kind of something that we should explore as staff is if there is a

[1:50:11] Voice 2: development going on onto the property following this rezoning, if the local trust committee is

[1:50:19] Voice 2: involved in anything to do with uh the the water adjudication with with groundwater license

[1:50:25] Voice 2: applications for a new use in the future through a development permit um it's something that staff

[1:50:31] Voice 2: uh will need to work with the building inspectors um with but um that was the the only kind of

[1:50:40] Voice 2: hanging question but other than that um i have no more comments or concerns thank you okay and so

[1:50:48] Voice 24: So you're supporting the recommendation that's provided to us by staff in our report?

[1:50:54] Voice 2: Yeah, by including that a dwelling unit is within the envelope of a commercial building.

[1:51:03] Voice 2: That would need to be considered by the provincial staff when they're adjudicating a water license application.

[1:51:13] Voice 2: So that really closed out some of the concern because there's not an abundant amount of water there to have multiple dwelling units in addition to significant non-domestic water use on this one particular well that they have now.

[1:51:30] Voice 2: And of course, the applicant can engage with the province to lessen their current use of 42,000 liters per day from groundwater by going to, say, rainwater catchment for non-potable uses for their existing use to move some of that water to, say, a restaurant or something in the future.

[1:51:50] Voice 2: And that's a discussion that they can have with the province on kind of their water accounting.

[1:51:56] Voice 2: Yeah.

[1:51:58] Voice 2: Okay.

[1:51:59] Voice 24: So thank you.

[1:52:00] Voice 24: So, trustees, do you have any questions for staff or the applicant?

[1:52:04] Voice 24: I do.

[1:52:05] Voice 24: Oh, so do you have something to comment?

[1:52:08] Voice 3: Currently our water use is seasonal.

[1:52:11] Voice 3: We're a garden center.

[1:52:13] Voice 3: We have one small washroom.

[1:52:17] Voice 3: And so from, let's say, middle of April till middle of September is where all of our water is used.

[1:52:25] In fact, that turn off our water system and blow it out in the winter so it doesn't freeze.

[1:52:31] So there's a period of time where we have high usage

[1:52:34] Voice 3: for watering plants daily.

[1:52:37] Voice 3: All of that can be done with rainwater harvesting, meaning that any well water use could be then

[1:52:45] converted into what is needed for any new operations.

[1:52:51] Voice 24: operations.

[1:52:52] Voice 11: Okay, so

[1:52:53] Voice 24: questions to the applicant or staff

[1:52:56] Voice 24: or there's a motion?

[1:52:57] Voice 11: I do have, I'm so

[1:52:59] Voice 11: grateful for William

[1:53:01] Voice 11: Shovel's report

[1:53:02] Voice 11: and I'm also

[1:53:05] Voice 11: grateful for the housing options toolkit

[1:53:07] Voice 11: in order to look at this.

[1:53:11] Voice 11: I note that

[1:53:13] Voice 11: the likelihood of groundwater

[1:53:15] Voice 11: availability will only support

[1:53:18] Voice 11: one additional

[1:53:19] Voice 11: domestic filling.

[1:53:21] Voice 11: And, and yet, got a suggestion of two in the draft bylaws. So I know that only one can really be guaranteed the supply of water needed for domestic use, only one dwelling.

[1:53:40] Voice 11: I know also, and I noted this before, that it's really challenging to estimate future water needs because we don't have any development plans in front of us.

[1:53:51] Voice 11: so you know there's all sorts of ways we can mitigate those challenges for sure

[1:53:57] Voice 11: but it is a

[1:53:58] Voice 11: challenge um the other thing i wanted to note is that um the floor area of the dwelling units

[1:54:06] Voice 11: within the commercial envelope i'm very glad about that is limited to 90 square meters which is like

[1:54:13] Voice 11: 270 square feet. Is that right? No.

[1:54:19] Voice 11: What is that? Okay, good. Because I thought, well,

[1:54:23] Voice 11: I'm going to fix my mask. Okay. Oh, phew. Okay. Great. I'm happy about that. Why would

[1:54:33] Voice 11: be bothered i really admit that my mask feels really bad so happy to hear that um i really

[1:54:43] Voice 11: appreciate the staff recommendations i and i really appreciate the applicant working with

[1:54:48] Voice 11: staff too that because that's great so other than the fact that william schultz report says

[1:54:55] Voice 11: that right now you know well and in the future groundwater availability really only supports

[1:55:01] Voice 11: supports one additional dwelling, that's what I'm getting at, Sarah.

[1:55:07] Voice 2: Chair, may I speak to that comment?

[1:55:10] Voice 24: Yes, please.

[1:55:11] Voice 2: Okay, great.

[1:55:11] Voice 2: So when I say support one dwelling unit, that is a very hard read of the Water Sustainability

[1:55:21] Voice 2: Act, where every dwelling, say on a parcel, has a deemed right of 2,000 liters per day.

[1:55:29] Voice 2: uh what what could happen is that um since since the um uh since the the domestic dwelling units

[1:55:40] Voice 2: are are going to be located or restricted to within a commercial building footprint this

[1:55:45] Voice 2: gives the applicant the opportunity to work with the province to determine water demand for a like

[1:55:53] Voice 2: an integrated uh domestic uh unit so even you can consider a multi-family unit and at that time the

[1:56:01] Voice 2: uh um the the province has the discretion to to identify the the water usage of of a um like say

[1:56:11] Voice 2: of a domestic unit within a building um to to its actual use which is much lower than 2 000 liters

[1:56:19] Voice 2: per day. So that's what was one of the other reasons for including that, that it'd kind of

[1:56:26] Voice 2: be like a package deal. And it's likely that if a domestic unit is located within a commercial

[1:56:34] Voice 2: building, that it wouldn't really be considered domestic use. It'd be considered a dwelling unit

[1:56:40] Voice 2: within a commercial building, which likely would be included in a non-domestic water license.

[1:56:49] Voice 2: It would be part

[1:56:49] Voice 2: of their use case.

[1:56:51] Voice 2: And I hear the applicant about their water use being seasonal and their water application does reflect that.

[1:57:02] Voice 2: And the applicant can work with the province in the future to change those use cases if they, you know, engage in a different use on the property.

[1:57:14] Voice 2: Um, so, so I, I, I don't want to, I don't want to say that, that a small domestic, a

[1:57:21] Voice 2: 90 square meter unit, um, like living quarters inside a commercial building will use 2000

[1:57:28] Voice 2: liters per day as a, as a, um, regular use case.

[1:57:33] Voice 2: That is the, uh, a strict read of the water sustainability act 2000 liters per day deemed

[1:57:38] Voice 2: right um which you know any parcel with one dwelling unit on gabriel would um receive that

[1:57:45] Voice 2: deemed right yeah

[1:57:47] Voice 11: yeah okay

[1:57:48] Voice 2: thank you for that clarity yeah that helps a lot because

[1:57:50] Voice 11: when i ran

[1:57:51] Voice 11: that with that well nobody here uses 2 000 meters a day that's for sure so i do understand that you

[1:57:57] Voice 11: know the careful reading of that okay so i think

[1:58:00] Voice 24: we got over that hurdle i think you're probably

[1:58:02] Voice 24: okay yeah yeah so Susan and then

[1:58:04] Voice 24: Toby you have so

[1:58:06] Voice 11: just looking forward into the future and knowing

[1:58:10] Voice 11: that we're not creating the bylaw for the user we're creating it for the zoning and the use

[1:58:17] Voice 11: why would we not allow for more units knowing that the mix will be something to work out with

[1:58:29] Voice 11: the province um and what does that process look like and how is the ltc potentially involved you

[1:58:36] Voice 11: mentioned william that the ltc might be involved in a lot of adjudication with use in the future

[1:58:43] Voice 11: so let's say it's zoned for commercial dwelling and all these other these these these different

[1:58:50] Voice 11: pieces plus let's say four buildings which we know the groundwater um is not enough for but

[1:58:59] Voice 11: Our OCP decides that rainwater harvesting must be attached to all new builds.

[1:59:08] Voice 11: And then the water license negotiation with the province says, well, they can have cisterns for these commercial uses and this groundwater is going to be sufficient for the domestic or for the dwellings.

[1:59:26] Voice 11: Like, I'm just asking, should we limit ourselves to four dwelling units?

[1:59:31] Voice 11: and because there is a further negotiation for the supply of groundwater plus any other sources

[1:59:39] Voice 11: for the mix of commercial and residential very confusing so

[1:59:43] Voice 24: i'll turn to the planning staff to

[1:59:46] Voice 24: answer that

[1:59:47] Voice 5: yeah i think i think i heard the question was why why not why why only two why

[1:59:52] Voice 5: not four well again that's a lot it's all there's a few reasons i mean the first is primarily it's

[2:00:00] Voice 5: intended to be a commercial law. But the second is as well as

[2:00:04] Voice 5: that the official community plan, the current official

[2:00:07] Voice 5: community plan, which is how we are reviewing this application

[2:00:10] Voice 5: does not support additional density with unless with some

[2:00:16] Voice 5: exceptions, such as for seniors housing, special needs and

[2:00:19] Voice 5: multi dwelling affordable housing. And so, so these are

[2:00:25] Voice 5: intended just to have these kind of mixed use kind of units and so they don't need unless they

[2:00:32] Voice 5: were required to be affordable housing in some way or there was some additional conditions added

[2:00:38] Voice 5: to them then then the OCP would not would need to be amended to allow right so currently

[2:00:45] Voice 11: the lot

[2:00:46] Voice 11: allows for two or two gotcha um okay well I don't want to hold the process up any further I would

[2:00:56] Voice 11: like to proceed to first reading regardless of what is added in here i just want to know william

[2:01:04] Voice 11: what what did you mean by the ltc would be involved in future education

[2:01:10] Voice 11: um for water use yeah

[2:01:13] Voice 2: yeah um through the chair thanks this is a very unique uh rezoning

[2:01:17] Voice 2: application this is the first one been with the islands trust you know coming up in eight years

[2:01:21] Voice 2: here where um you know for lack of better term this is speculative zoning where where in the past

[2:01:27] Voice 2: um uh you know there would be multi-family rezoning or commercial zoning with uh very

[2:01:34] Voice 2: well-defined groundwater or water use and that would be adjudicated at the rezoning level

[2:01:40] Voice 2: it's kind of a little bit more open-ended um with respect to the the um i guess the technical

[2:01:48] Voice 2: assessment of how much water is at it one existing well right now the the owner or the applicant can

[2:01:55] Voice 2: have the opportunity to explore other water sources drill another groundwater well in the

[2:01:59] Voice 2: future etc um the the one uh element that i would like to work with planning staff is that

[2:02:06] Voice 2: so if this is rezoning is passed that when when will the ltc be involved in in the future build

[2:02:15] Voice 2: of this property if there's going to be, say, for example, a restaurant built there

[2:02:24] Voice 2: and there's a water source that's going to be developed for that. Staff are often provided

[2:02:33] Voice 2: water license referrals when there is one. But what we don't usually get referred on is when

[2:02:40] Voice 2: there is a building permit and and through the when that building permit is being um processed

[2:02:47] Voice 2: through the building inspector we're we're largely not involved in the the water story there um and

[2:02:55] Voice 2: so in this case it would probably be prudent for the local trust community to be in involved in

[2:03:03] Voice 2: in in that because it there will be um there's still there's just it's it's an open there's

[2:03:09] Voice 2: open-ended questions there with respect to um what use would be in engaged on this property

[2:03:16] Voice 2: so that's that's just that that that's that that's that's my open-ended question i i don't i don't

[2:03:22] Voice 2: have the answers to that so

[2:03:24] Voice 24: i'm going to go to uh our piano camera to address this because we will

[2:03:31] Voice 24: the building refer will come to the island stress you would only refer to us if it didn't meet the

[2:03:37] Voice 24: LCP over to you what would you like to say um

[2:03:42] Voice 11: through the chair and I'll also um if I make you

[2:03:46] Voice 11: a planner about here um so just to be clear I just want to um ask um what is the comment

[2:03:55] Voice 11: that you'd like the LTC to consider in that regard and I can respond to the

[2:04:00] Voice 11: maybe the development process where you might see that information

[2:04:03] Voice 11: we should say. Just to be clear because I wasn't sure that I got that. So what was the comment you

[2:04:10] Voice 11: wanted to play from the LTC, William?

[2:04:19] Voice 2: Well, it's referring to, okay, so like I said, this is an

[2:04:34] Voice 2: interesting Rezoni application because for other applications of its sort, we would have some sort

[2:04:38] Voice 2: water management plan and knowing what uses are going to be undertaken on the property and where

[2:04:44] Voice 2: that water is coming from. And in this case, we don't have that. So the applicant will operate

[2:04:51] Voice 2: as they are. And then in the future, they may apply for a water license or change their water

[2:04:57] Voice 2: license. And we will likely get referred that. But if there is, say, some sort of development

[2:05:06] Voice 2: that's going to happen on the property that involves a building permit and if there is

[2:05:14] Voice 2: and there needs to be proof of water for that building permit that that that I have not been

[2:05:22] Voice 2: referred at all water use from a from a building inspector building permit so on on on on that side

[2:05:31] Voice 2: of the development is an open-ended question.

[2:05:40] Voice 24: Okay, so before you answer that,

[2:05:42] Voice 24: I'm just gonna be adding it

[2:05:43] Voice 24: because I'm hearing something else.

[2:05:45] Voice 24: Although this might be a requirement

[2:05:48] Voice 24: in other local trust areas,

[2:05:50] Voice 24: this trust area does not have a development

[2:05:52] Voice 24: approval information by law that characterizes

[2:05:56] Voice 24: those water requirement elements.

[2:05:59] Voice 24: And so that's why we're not seeing that

[2:06:01] Voice 24: those in this application I would expect today. Over to you.

[2:06:04] Voice 24: Here

[2:06:04] Voice 11: in the chair, I'll defer to the planner. I believe that's

[2:06:07] Voice 11: where I was trying to understand.

[2:06:10] Voice 5: Okay, so for this particular application, the it has been

[2:06:16] Voice 5: ordered a few times in the past, including in this report

[2:06:18] Voice 5: that there's no development plans associated with it. That

[2:06:21] Voice 5: was the choice of the application. The application

[2:06:24] Voice 5: has proceeded to this point, so far without them. The applicant

[2:06:30] Voice 5: it has provided a uh we're just taking even a hydro geological report um and so until the

[2:06:38] Voice 5: ltc has received that and that would pursue into nocp policy required and

[2:06:45] Voice 11: through the chair if i

[2:06:46] Voice 11: may add um what's before you for the amendment request is for the the allowance of up to two

[2:06:56] Voice 11: units so subject to that occurring the applicant or the owner would submit

[2:07:02] Voice 11: those development plans. They may be subject to development permit area

[2:07:08] Voice 11: requirements as well and that would have to follow the guidelines. When it lands to a

[2:07:15] Voice 11: building permit referral through that process planners would also comment

[2:07:21] Voice 11: according to the regulations that are in your land use bylaw so if there's information in our

[2:07:26] Voice 11: regulations that also speak to having to show information on water

[2:07:33] Voice 9: that

[2:07:34] Voice 11: would that is an

[2:07:35] Voice 11: opportunity to have that conversation with the regional district department for building um but

[2:07:42] Voice 11: the ltc may not see that referral before you right because it's a comment it's an administrative

[2:07:50] Voice 11: your referral but staff would review file on requirements to provide comment back to the region

[2:07:56] Voice 11: right so

[2:08:00] Voice 24: i might just remark that for the purposes of the work here today is to approve the amendment

[2:08:07] Voice 7: potentially

[2:08:08] Voice 24: take this to first reading um as as indicated in option two um and then of course

[2:08:14] Voice 24: course, at post-public hearing, sorry, after first reading, not the public hearing, but

[2:08:23] Voice 24: after first reading, and as we advance through this process, it may become apparent through

[2:08:27] Voice 24: the referrals that there's other information that we need to consider in this work.

[2:08:33] Voice 5: Through the chair, just to clarify, the recommendation at least is that you direct staff to draft

[2:08:39] Voice 5: the changes to the bylaw, and then at that point, it would come back to you again in

[2:08:44] Voice 5: a future meeting for consideration of first reading right so the alternative option that is

[2:08:48] Voice 5: identified in the report is um because there are draft bylaws already and the alternative is that

[2:08:53] Voice 5: you uh give first reading to those bylaws as they're currently drafted

[2:08:57] Voice 24: okay so i i know one

[2:08:59] Voice 24: of the trustees suggested about getting to first reading but that

[2:09:02] Voice 24: is not the intention for today

[2:09:03] Voice 24: no

[2:09:04] Voice 11: we can't do it if we haven't dropped it

[2:09:05] Voice 24: okay so then um on the amendments then um are there

[2:09:10] Voice 24: any questions or concerns or do you want to advance this or is there more work necessary

[2:09:16] Voice 24: i'm

[2:09:16] Voice 11: happy to advance the staff's recommendation as a motion okay and i really appreciate all the

[2:09:22] Voice 11: work that's going on so

[2:09:24] Voice 24: if you're okay with that let's get that on the table and we can

[2:09:27] Voice 24: vote on it and decide that will be the ultimate decision

[2:09:30] Voice 11: all right i move that the gabriella

[2:09:32] Voice 11: island local trust committee request staff to amend draft bylaw number 319 cited as gabriel

[2:09:39] Voice 11: Island land use file on 1999, amendment number one, 2024.

[2:09:44] Voice 11: Two, A, restrict the location of dwelling units

[2:09:48] Voice 11: to within the envelope of a commercial building.

[2:09:50] Voice 11: B, reduce the parking requirements for each dwelling unit

[2:09:54] Voice 11: from two parking spaces to one.

[2:09:57] Voice 11: And C, limit the floor area of dwelling units

[2:10:00] Voice 11: to 90 square meters.

[2:10:03] Voice 24: All right, so moved at seconded by Toby Elliott.

[2:10:06] Voice 24: Any further discussion?

[2:10:07] Voice 24: All those in favor?

[2:10:08] Voice 24: oh sorry

[2:10:09] Voice 11: pausing um i'm just thinking through this process because the challenge that i see

[2:10:22] Voice 11: is the current owner of this property wants to develop commercial units totally great i support

[2:10:30] Voice 11: local economic development especially for small businesses with restricting the dwelling units

[2:10:39] Voice 11: within the envelope of a commercial building I have heard that it's very difficult to marry

[2:10:47] Voice 11: residential building requirements with commercial building requirements and often it is not

[2:10:55] Voice 11: favorable commercial owner there's a reason we struggle with multi-use

[2:11:03] Voice 11: um zonings and you have zoning for one use of the other commercial so if we approve this and

[2:11:10] Voice 11: it goes forward the owner has no wish to develop the residential dwellings is it is it could it

[2:11:18] Voice 11: will still allow it to be retrofitted potentially let's say if you sold it or somebody else bought

[2:11:24] Voice 11: the property and they say i want to you know maximize those two dwellings inside now um

[2:11:30] Voice 11: but by limiting it within the envelope of the commercial building we're actually

[2:11:34] Voice 11: i think we're making it harder to create residences and so i just wanted to note that

[2:11:42] Voice 17: because

[2:11:42] Voice 11: the practicalities of a building permit for commercial building with residences inside

[2:11:51] Voice 11: i'd say plus the landowner doesn't actually really want to do this um may change mind absolutely um

[2:11:59] Voice 11: I'm just saying that we might not see those dwellings realized because I think we're making

[2:12:06] Voice 11: it harder that require not to be inside the

[2:12:08] Voice 24: commercial. I'll just say from my experience

[2:12:11] Voice 24: there's also significant benefits to incorporating

[2:12:14] Voice 24: residential units in

[2:12:15] Voice 24: the commercial structure

[2:12:16] Voice 24: because it changes your security and your insurance and those aspects of it when you

[2:12:21] Voice 24: have people that are actually residing on the commercial premises. So there's two sides to it

[2:12:26] Voice 24: And at the moment, we're just advancing amendments to a bylaw, and obviously we can consider some of these other elements further down the road.

[2:12:34] Voice 24: I think the applicant is satisfied to undertake this, as pointed out, as a recommendation from the LTC to create some housing stock, because otherwise we might just be advancing a commercial building permit.

[2:12:47] Voice 24: yeah

[2:12:48] Voice 11: i recognize that at least this has the options so and i am satisfied with the amendment

[2:12:53] Voice 11: i just wanted to say that doesn't necessarily mean housing will be created as a result of this

[2:12:59] Voice 11: rezoning

[2:12:59] Voice 24: but there are lots of examples in the gulf islands where it is happening

[2:13:04] Voice 11: good

[2:13:05] Voice 24: yeah like happy

[2:13:06] Voice 11: to be corrected

[2:13:07] Voice 24: on pander island is a really great example lots of dwelling

[2:13:10] Voice 24: units above commercial yeah it

[2:13:14] Voice 11: used to be done okay uh that was

[2:13:18] Voice 24: moved and seconded any further

[2:13:19] Voice 24: discussion

[2:13:19] Voice 11: yeah i wanted to comment on that as well i mean there's a real advantage environmentally

[2:13:24] Voice 11: to putting your housing above your commercial space even if you

[2:13:28] Voice 11: don't want to do it that's

[2:13:29] Voice 11: fine but if you do want to do it the footprint is there so you're saving a ton of infrastructure

[2:13:34] Voice 11: destruction space and clearing of land and there's lots of advantages to having a housing unit

[2:13:40] Voice 11: directly above a commercial space we see it even here on gabriola and um it's recommended in our

[2:13:48] Voice 11: climate action toolkit it's recommended that we try to put housing above every new commercial

[2:13:54] Voice 11: development in fact we often lament the fact that it was not done with the metro yeah

[2:13:59] Voice 17: and that's

[2:14:01] Voice 11: come up a number of times and that could easily have been done there but I'm supportive of it

[2:14:05] Voice 11: absolutely just it's not going to guarantee that oh no

[2:14:09] Voice 24: so I really appreciate the thoughtfulness

[2:14:11] Voice 24: that's going into this matrix right thing and so if there's no further questions or comments

[2:14:16] Voice 24: I'll call to the vote

[2:14:17] Voice 2: chair oh chair I just oh sorry chair I just wanted to make one more comment

[2:14:23] Voice 2: because there is uh

[2:14:24] Voice 11: chair you might want to consider this

[2:14:28] Voice 24: yeah I don't know we've we just

[2:14:30] Voice 24: Is it pertinent to the decision ahead of us?

[2:14:33] Voice 24: Because this is only a step in the process.

[2:14:36] Voice 24: We're looking for amendments to the bylaw.

[2:14:38] Voice 2: Sure.

[2:14:38] Voice 2: It was just a comment about the comment of being above a commercial building

[2:14:43] Voice 2: and to within an envelope.

[2:14:45] Voice 2: Sure.

[2:14:47] Voice 2: So above a commercial building is what the bylaw was originally written.

[2:14:51] Voice 2: And I provided the comment that it should be within that envelope

[2:14:54] Voice 2: to not restrict the building to be two-story,

[2:14:58] Voice 2: that it can be a single-story building.

[2:15:00] Voice 2: with a commercial with a

[2:15:01] Voice 24: residential fully understood yeah yeah sure there are the only

[2:15:06] Voice 24: reference there there are examples of residential above commercial but that's certainly not the only

[2:15:12] Voice 24: way of approaching so then um thank you very much um i've called the vote everybody voted in favor

[2:15:20] Voice 24: oh

[2:15:21] Voice 17: you

[2:15:23] Voice 24: didn't quite get that so all those in favor okay so now it carries there we go

[2:15:29] Voice 14: I'm

[2:15:30] Voice 24: sure your hands will look at that, horizontal.

[2:15:33] Voice 24: So we'll see this coming.

[2:15:34] Voice 24: Okay, so then that concludes that business side of this.

[2:15:37] Voice 24: There's no further business on it.

[2:15:38] Voice 24: So thank you for coming today

[2:15:40] Voice 24: and the work that you're doing.

[2:15:41] Voice 24: Thank you.

[2:15:43] Voice 24: Can we just wrap these applications up

[2:15:46] Voice 24: and then we'll break for lunch?

[2:15:47] Voice 24: Yeah. We're running a bit late.

[2:15:48] Voice 24: Yeah, it's plenty.

[2:15:50] Voice 24: Gabriella Development Variance Permit 2023.3,

[2:15:54] Voice 24: Miller at 888 Horseshoe Road.

[2:15:59] Voice 24: We have a staff report. Is the applicant here? No. Okay. So that's great. I'm glad that we've managed to get this to our table. Over to staff.

[2:16:09] Voice 11: Pardon me. I interrupted you. The applicant may attend virtually, but I don't believe they're here in the audience today. And I'll speak to introducing the report.

[2:16:20] Voice 24: Okay. And so just turn to Lisa. Do we have the applicant? No. Okay. So let's go ahead.

[2:16:25] Voice 24: Okay.

[2:16:26] Voice 11: So this application request is for development variance in RILA DVP 2023.3.

[2:16:35] Voice 11: So the purpose of the application is to consider the variance application to vary a 10-meter-wide setback minimum

[2:16:43] Voice 11: in order to allow an existing wood shed within that setback to zero meters of the interior or inside wall.

[2:16:52] Voice 11: one so the application is supported as the variance is minor and there is no land or

[2:16:58] Voice 11: ground disturbance proposed and it does not obstruct intact neighboring fields of property

[2:17:04] Voice 11: the subject property is on agriculture and it's 2.05 hectares or just over five acres in the area

[2:17:11] Voice 11: the woodshed under consideration was originally built in the 1990s and and the setback variance

[2:17:19] Voice 11: variance is for the Northern property line that's shared with the adjacent property.

[2:17:24] Voice 11: So the LDC has approved the applicant's request to waive the survey requirement back in November

[2:17:30] Voice 11: of 2023 and in April of this year had asked the applicant to contact Sonoma First Nation

[2:17:37] Voice 11: for Sonoma's referral policy. The applicant has done that and Sonoma First Nation has

[2:17:43] Voice 11: deferred considering the variance request and so this request and the direction from

[2:17:47] Voice 11: the LTC has been satisfied along with the planning analysis that's been completed. So this report

[2:17:53] Voice 11: before you recommends approval of the variants as presented for your consideration and please let us

[2:18:00] Voice 11: know if you have any comments. Planner Amadeus is also online for your questions.

[2:18:06] Voice 14: Okay trustees.

[2:18:17] Voice 11: So there are a number of questions and really good process questions that this application has

[2:18:25] Voice 11: offered us and I just want to note the letter from the applicant on March 13th which is on

[2:18:33] Voice 11: page 95 um they asked us a lot of really good questions about the timing of the filing of the

[2:18:41] Voice 11: DDP application acceptance and then the shift to um the LTC requesting or deferring consideration

[2:18:52] Voice 11: consideration of the application and requesting she go through the SFN's referral process.

[2:19:01] Voice 11: I just wanted to ask a question about our, because the timing of all of this honestly

[2:19:11] Voice 11: has been quite unfortunate.

[2:19:13] Voice 11: I think we were challenged with when we received the file or opened the file, sorry, and then

[2:19:26] Voice 11: and received information about what kind of files Sennéboch wanted to see.

[2:19:35] Voice 11: And I just think because there's so much here that could give rise to an unfavorable view

[2:19:48] Voice 11: of the referral process in general, that I wonder if the LTC could write an apology that

[2:19:57] Voice 11: we weren't able to be clear at the outset that a DVP of this nature needed to be referred to SFN.

[2:20:07] Voice 11: It's only through conversations with SFNs we've engaged staff to staff only in the last year

[2:20:15] Voice 11: to understand what referrals they wanted to see and unfortunately this application was caught

[2:20:20] Voice 11: right in the middle of that where SFN said we want to see all DVPs and notify us in a meeting

[2:20:30] Voice 11: where is this referral for a DVP and then subsequently um said they deferred

[2:20:40] Voice 11: um comment on it and so it's so the

[2:20:48] Voice 11: onus is on us to provide a clear process and I don't feel

[2:20:51] Voice 11: And I don't I don't think it's anyone's fault. It's because we are changing how we engage with the name and what kind of files they want to see that should not be on the owner and the property owner has expressed frustration.

[2:21:09] Voice 11: And I just think it would be respectful to, you know, offer apologies for having caught up.

[2:21:18] Voice 11: so

[2:21:20] Voice 24: there's you've raised a very good question and i'm glad that you brought it out um because it's

[2:21:27] Voice 24: serious in nature but there's two things one is the advancement of the um the uh permit today

[2:21:33] Voice 24: and i

[2:21:34] Voice 24: would suggest we do that and then certainly as a new as a new item in light of this action

[2:21:41] Voice 24: another motion and a discussion associated with some further action associated with the process

[2:21:48] Voice 24: is not unreasonable for us to consider.

[2:21:51] Voice 24: So let's advance this and get that done.

[2:21:54] Voice 24: Let's not delay it any further.

[2:21:56] Voice 24: And if you are supportive,

[2:21:59] Voice 24: and then I'd be happy to have a conversation

[2:22:04] Voice 24: about what remediation might be done with respect to this.

[2:22:09] Voice 24: And I have

[2:22:09] Voice 24: some remarks I would want to make.

[2:22:12] Voice 24: Okay.

[2:22:13] Voice 11: I move that the Gabriel Island Local Trust Committee

[2:22:16] Voice 11: approved issuance of Development Variance Permit Application GB-DVP-2023.3.

[2:22:23] Voice 24: All right, so moved, and that's seconded by Trustee Elliott.

[2:22:27] Voice 24: Thank you.

[2:22:27] Voice 24: Is there any further discussion on this item?

[2:22:31] Voice 24: Then I'm going to call all those in favor.

[2:22:34] Voice 24: So that carries.

[2:22:36] Voice 24: That is done.

[2:22:39] Voice 24: And I just, you know, outside of apologies and the like,

[2:22:45] Voice 24: would like to thank the applicant for working with us and advancing this in the way that we suggested

[2:22:53] Voice 24: um and i'm sorry that it's taken so long and this would have been a necessity to do this well

[2:22:59] Voice 11: and chair thank you pursuant to that we've just adopted a policy about non-enforcement

[2:23:06] Voice 11: on structures that predate a certain time this is a 30 year old structure filmed before

[2:23:14] Voice 11: for our land use bylaw and there is I have been wrestling with this for such a long time because

[2:23:23] Voice 11: the parallel of this case and the retaliatory nature which the applicant makes clear in that

[2:23:30] Voice 11: letter November 29th where she's just trying to do the right thing um making a complaint against

[2:23:37] Voice 11: a neighboring property owner and was doing real environmental damage and in retaliation

[2:23:46] Voice 11: is punished not punished but a complaint that a shed that was built before our land use bylaw

[2:23:53] Voice 11: is too close to the property line and i just feel this whole situation is completely unjust

[2:23:59] Voice 11: i know the property owner feels very strongly about it and it is not putting the owner's trust

[2:24:05] Voice 11: in a good light or our referral process was sitting wrong and there needs to be some

[2:24:11] Voice 11: communication done about this is not the correct way we have addressed um we are working on our

[2:24:19] Voice 11: bylaw enforcement policy to address vexatious retaliatory complaints so it should never happen

[2:24:24] Voice 11: again um and this woodshed never should have been subject to a dvp and i just want that stated on

[2:24:31] Voice 11: the record it's far too insignificant to even taken up staff time or any of our resources so

[2:24:39] Voice 11: um i would like the ltc to um just write a simple letter acknowledging that the process

[2:24:48] Voice 11: um was i think unfair because we could not provide clarity on what was required and

[2:24:58] Voice 11: And it's one of those cases where I think we just.

[2:25:06] Voice 24: Yeah, so.

[2:25:07] Voice 24: Can

[2:25:07] Voice 11: I make this one big comment too?

[2:25:08] Voice 11: I agree, totally.

[2:25:10] Voice 11: And she was punished, actually.

[2:25:13] Voice 11: She had to pay for it and she had to wait a very long time.

[2:25:16] Voice 11: She took the application over herself to stand in impersonation.

[2:25:23] Voice 11: And yeah, it was not the whole process.

[2:25:27] Voice 11: It's made me

[2:25:28] Voice 11: very upset, actually.

[2:25:29] Voice 11: Yeah.

[2:25:35] Voice 11: Yeah,

[2:25:39] Voice 21: you know, you've raised, time

[2:25:48] Voice 14: has marched

[2:25:50] Voice 24: on in all of this.

[2:25:53] Voice 24: I'm quite honestly not mentally prepared to think about what the implications are,

[2:26:02] Voice 24: what the remediation is, or otherwise, events unfolded as they have.

[2:26:11] Voice 24: And the decision today certainly reflects, would obviously be different for a future application.

[2:26:18] Voice 24: But that decision about enforcement only happened today.

[2:26:22] Voice 24: And this is an application that's in process

[2:26:24] Voice 24: and is conditional on the bylaws that existed at the time.

[2:26:31] Voice 24: Notwithstanding the unfairness that has unfolded

[2:26:35] Voice 24: as a result of the complaint, but here we are.

[2:26:41] Voice 24: So I think that if we want to review policy and process

[2:26:45] Voice 24: ask that what we need to do is ask for staff to provide us some advice on that very point

[2:26:53] Voice 24: to ensure that things will unfold in a better fashion in the future

[2:27:02] Voice 24: how you want to characterize and word an apology of sorts is something to be determined and

[2:27:11] Voice 24: And so I'm going to open that door by just simply saying,

[2:27:15] Voice 24: is there any further business with this application?

[2:27:18] Voice 11: I would like to see a very short letter of apology,

[2:27:22] Voice 11: at least from the two local trustees,

[2:27:25] Voice 11: about how long this took and how difficult it was.

[2:27:28] Voice 11: And that we have subsequently adopted a policy

[2:27:31] Voice 11: that would have addressed this type of retaliatory complaint

[2:27:37] Voice 11: and a pre-existing structure built before the Lundies bylaw.

[2:27:41] Voice 11: was in existence so

[2:27:44] Voice 24: you want that captured in them absolutely okay

[2:27:47] Voice 24: she has written multiple

[2:27:48] Voice 11: letters about how problematic this process has been and i think we need to acknowledge that as

[2:27:53] Voice 11: an ltc and take responsibility for it yeah

[2:27:56] Voice 24: sure well this is not a within the purview of staff

[2:28:03] Voice 24: this would be a little bit by the trustee so um i'm perfectly happy to support that

[2:28:08] Voice 24: And so would you like to articulate the motion?

[2:28:15] Voice 9: I

[2:28:15] Voice 24: don't think it needs to be in depth and detail what the letter contains because you will decide that when you write the letter.

[2:28:21] Voice 24: The

[2:28:22] Voice 11: LTC draft, a response to the applicant of DVP, what was it, 2023.1?

[2:28:33] Voice 11: 2023.3.

[2:28:35] Voice 11: Technology, the challenges in the process.

[2:28:40] Voice 24: Do you want to cross that motion over the break and bring it back?

[2:28:44] Voice 24: Sure, yeah.

[2:28:45] Voice 11: Maybe

[2:28:45] Voice 24: that would be more respectful of the time.

[2:28:48] Voice 24: So let's raise

[2:28:50] Voice 24: this when we return to my break.

[2:28:52] Voice 24: And

[2:28:52] Voice 11: Peter, just a quick question. Are you willing to sign it on behalf of the LTC?

[2:28:58] Voice 11: Depending on the letter?

[2:28:59] Voice 24: Well, I would sign it on behalf of the LTC. I'd like to do that.

[2:29:02] Voice 24: Yeah.

[2:29:04] Voice 24: And obviously we can work through that.

[2:29:08] Voice 11: I just...

[2:29:09] Voice 11: Because

[2:29:09] Voice 24: I don't want to place, put the LTC in any jeopardy.

[2:29:13] Voice 11: No, and

[2:29:13] Voice 11: nor the staff. The staff were really helpful.

[2:29:17] Voice 11: We just got caught in a really awkward time of changing our procedures.

[2:29:23] Voice 11: So I do have a motion that the Gabriel Local Trust Committee draft a response, a written

[2:29:30] Voice 11: response to the applicants on DBP 2023.1, but not 2023.3.

[2:29:37] Voice 11: Thank you.

[2:29:38] Voice 11: Acknowledging the challenges of this process and lessons learned.

[2:29:43] Voice 24: Did you get that?

[2:29:44] Voice 24: Okay.

[2:29:46] Voice 24: So moved and seconded?

[2:29:47] Voice 24: Yes.

[2:29:47] Voice 24: Seconded.

[2:29:48] Voice 24: All those in favor?

[2:29:49] Voice 24: That carries.

[2:29:50] Voice 24: Thank you.

[2:29:51] Voice 24: Okay.

[2:29:51] Voice 24: Thank you for raising that.

[2:29:53] Voice 24: and certainly I appreciate it.

[2:30:00] Voice 24: the thought

[2:30:00] Voice 16: i'm

[2:30:02] Voice 24: going to move on to 9.4 and then we'll break for lunch um this is pldp

[2:30:15] Voice 24: 2024 i'm guessing that must be dot zero i'm not sure what the number is

[2:30:22] Voice 24: i'm going to turn it over to staff to introduce this and tell us what it

[2:30:25] Voice 24: sure

[2:30:26] Voice 5: sure so this is a development permit application um for a development permit area

[2:30:32] Voice 5: eight multi-dwelling portable housing um at the basic place uh the development permit area is

[2:30:39] Voice 5: established to provide objectives for the form and character of multi-family residential development

[2:30:45] Voice 5: staff note that um the recommendation is is that uh the ltc approve issuance of development permit

[2:30:51] Voice 5: permit PLDP-20240249 and the one guideline does state that the exterior surface of the

[2:31:02] Voice 5: building shall be comprised of wood or stone. This guideline is not met by the application.

[2:31:09] Voice 5: The applicant has noted that the reasons for this are that the cement library board was

[2:31:15] Voice 5: is chosen to be more cost-effective. It's an affordable housing project. They provide more

[2:31:22] Voice 5: durability than wood and it's also within the BC housing design guidelines. And so staff asked in

[2:31:29] Voice 5: a little bit more detail and did find out too that it will have a wood grain texture to it.

[2:31:34] Voice 5: So the visual appearance will be very similar to wood siding.

[2:31:37] Voice 11: Can I just ask a quick question

[2:31:39] Voice 11: right there? Sure. I understand also from somebody I was talking to in the southern Gulf

[2:31:45] Voice 11: unless that this type of material is also flyer-proof.

[2:31:49] Voice 22: Oh yeah, that may

[2:31:51] Voice 5: even take some time.

[2:31:52] Voice 22: And now it

[2:31:53] Voice 24: is, yeah. Recommended.

[2:31:57] Voice 5: So yeah, so staff know that they do know that guideline, which speaks specifically to the

[2:32:03] Voice 5: material used, but in light of the objective of the development permit area as a whole,

[2:32:09] Voice 5: which is really relates to the character of the development stuff, we're recommending

[2:32:13] Voice 5: the development permit be approved.

[2:32:16] Voice 5: Okay.

[2:32:18] Voice 24: Okay.

[2:32:19] Voice 24: Trustees, any questions?

[2:32:20] Voice 24: Is the applicant here?

[2:32:21] Voice 22: Uh-huh.

[2:32:22] Voice 22: There you go.

[2:32:23] Voice 24: Thank you.

[2:32:24] Voice 24: Do you have any remarks with respect to the permit?

[2:32:27] Voice 20: No, I don't.

[2:32:28] Voice 20: I support the staff's report, and I'm here to answer any questions that might be helpful.

[2:32:34] Voice 24: Okay.

[2:32:34] Voice 24: So, trustees, any questions for staff or the applicant?

[2:32:38] Voice 24: Otherwise, let's go to the vote.

[2:32:39] Voice 11: I am supportive as well of not having community garden space.

[2:32:43] Voice 11: Thank you.

[2:32:43] Voice 11: We have some at the Commons, so noting that drought-resistant plants were selected from the site due to limited water availability.

[2:32:52] Voice 11: I very much appreciate that.

[2:32:54] Voice 11: Yeah, good decision.

[2:32:56] Voice 11: Okay.

[2:32:57] Voice 11: Yeah.

[2:32:57] Voice 11: Thank you.

[2:32:58] Voice 11: I'm going to

[2:32:58] Voice 9: make that motion.

[2:32:59] Voice 11: Sure.

[2:33:00] Voice 11: I move that the Gabriela Island Local Trust Committee approve issuance of development permit PLDP-2024-0249.

[2:33:10] Voice 11: I'll second that motion.

[2:33:11] Voice 24: I move to end seconded.

[2:33:13] Voice 24: Any further discussion?

[2:33:14] Voice 24: All those in favor?

[2:33:16] Voice 24: That carries unanimously.

[2:33:18] Voice 24: There you go.

[2:33:19] Voice 24: Thank you very much.

[2:33:19] Voice 11: Congratulations.

[2:33:20] Voice 11: Thank you, House and Society.

[2:33:21] Voice 11: Yeah.

[2:33:22] Voice 11: All

[2:33:23] Voice 24: right, so let us go for our break.

[2:33:27] Voice 24: Let's return at, if you can indulge me,

[2:33:33] Voice 24: let's return at 1.30 and it's a round number.

[2:33:37] Voice 24: And then we will continue with our major projects work.

[2:33:43] Voice 24: and um mr chadwick can mention that that's time okay so let's recess until 1 30.

[2:33:52] Voice 24: thank you for speaking into

[2:33:54] Voice 14: that early afternoon

[2:57:45] Voice 7: Okay,

[2:57:46] Voice 24: welcome back everybody. We are at Section 10, Local Trust Committee Projects, our agenda.

[2:57:53] Voice 24: We've certainly conducted a lot of business this morning.

[2:57:55] Voice 24: I'm grateful to the trustees and staff for all the contributions.

[2:57:59] Voice 24: And Marissa Chadwick is a planner joining us for the Gabrielle Island Comprehensive Official Committee Plan.

[2:58:09] Voice 24: And I'll turn it over to you for your report on page 167.

[2:58:15] Planner Chadwick: All right. Thank you, Chair Leckham.

[2:58:19] Planner Chadwick: Hello, everyone.

[2:58:21] Voice 11: Hi, Marissa.

[2:58:23] Planner Chadwick: I'm glad that I'm after lunch when everybody's been well fed

[2:58:26] Planner Chadwick: but there is

[2:58:28] Planner Chadwick: the sleepy factor so I'll try

[2:58:30] Planner Chadwick: not to put you to sleep

[2:58:35] Planner Chadwick: so we're coming back here with

[2:58:41] Planner Chadwick: some further thought done to the

[2:58:43] Planner Chadwick: engagement the last report provided

[2:58:46] Planner Chadwick: some options for engagement and sort of sketched out a bit of a plan

[2:58:50] Planner Chadwick: and we received some feedback from the LTC.

[2:58:53] Planner Chadwick: And upon diving into things

[2:58:56] Planner Chadwick: and looking at things in a deeper way,

[2:58:59] Planner Chadwick: we, and when I refer to we,

[2:59:01] Planner Chadwick: it's myself and Stephen Bao,

[2:59:04] Planner Chadwick: you're a planner on the island.

[2:59:05] Planner Chadwick: We're working quite closely together,

[2:59:07] Planner Chadwick: actually in this piece, part of the project,

[2:59:10] Planner Chadwick: which has been very, very, very great.

[2:59:13] Planner Chadwick: So just, I just want to acknowledge

[2:59:18] Planner Chadwick: Stephen's work on this as well.

[2:59:21] Planner Chadwick: Um, and so I'm going to, I'll go through, um, sort of what the engagement direction that we're proposing now is. It's not that far off from, um, where it was before. It's just a little more fine tuned, um, based on, like I say, our, our deeper evaluation of things.

[2:59:39] Planner Chadwick: I've done a bit of a review of the budget, and it looks like we can bump up our contributions

[2:59:45] Planner Chadwick: to Sineamuk from 6,000 to 10,000, so I've got a recommendation to do that.

[2:59:51] Planner Chadwick: And I know you were all there in the meeting with Sineamuk, and they're enthusiastic about

[2:59:59] Planner Chadwick: Bye.

[3:00:00] Planner Chadwick: participating uh in this process and they're starting to do some um some paperwork on their

[3:00:07] Planner Chadwick: end when we're doing our paperwork on our end so um so uh we'll be able to support that process

[3:00:13] Planner Chadwick: um and then i've revised the project charter slightly um just to update a little bit uh

[3:00:20] Planner Chadwick: timelines that uh are sort of in keeping with um uh what i'm proposing here with the

[3:00:26] Planner Chadwick: the engagement process, it's still going to give us a good amount of time to get, you know,

[3:00:34] Planner Chadwick: get to first reading, hopefully by the summer. So that's, let's hope, let's, we've been, we've

[3:00:43] Planner Chadwick: been good. We've been on track so far. So let's see how it moves forward. So I've included in

[3:00:49] Planner Chadwick: your, in the report here, an update on the community engagement process. We asked, we've

[3:00:56] Planner Chadwick: We had a survey out over the summer where we asked people to comment on the community to comment on the draft principles and goals that had emerged out of the visioning part of our engagement process.

[3:01:08] Planner Chadwick: And so that involved a survey online. And also we did we did engagement at the market on island engagement that was very effective in driving people towards the survey.

[3:01:22] Planner Chadwick: and also just gaining a little bit more of a sense of how people understand what the OCP process is about

[3:01:30] Planner Chadwick: and facilitating, I think, some enthusiasm in being engaged.

[3:01:36] Planner Chadwick: So I think it was a very good time spent.

[3:01:40] Planner Chadwick: We learned a lot about different interests in the community,

[3:01:44] Planner Chadwick: and a lot of that sort of influences how we move forward.

[3:01:48] Planner Chadwick: So I did do a bit of a summary of the survey results, and I provided the raw results so you could see exactly what the feedback was.

[3:02:00] Planner Chadwick: It was overall quite good, quite favorable to what currently exists.

[3:02:06] Planner Chadwick: There was, on the principal side, a lot of support for the principals in general.

[3:02:12] Planner Chadwick: role, you know, there were some comments around, you know, questions around how do you actually

[3:02:18] Planner Chadwick: implement these, some concerns of whether they can be implemented, and, you know, the

[3:02:25] Planner Chadwick: community, again, it's the interest in being engaged kind of came out really clearly in

[3:02:33] Planner Chadwick: the responses, and again, goals were also quite, they were supported, and in particular

[3:02:39] Planner Chadwick: particular ones around environmental protection and resource stewardship and and also um a lot

[3:02:48] Planner Chadwick: of comments around the the importance of engaging with the sunimuk first nations as well so i think

[3:02:54] Planner Chadwick: we're on i think i think we're on the right track um there were there were some i think some areas

[3:02:58] Planner Chadwick: where we can tweak things a little bit based on those comments for example um um the need to um

[3:03:07] Planner Chadwick: stress sort of disaster response or preparedness with respect to climate resilience was something

[3:03:13] Planner Chadwick: that we could potentially strengthen in these goals. And there maybe are a few other things,

[3:03:18] Planner Chadwick: but we'll go through that and we can propose those tweaks to you at another time. And also,

[3:03:25] Planner Chadwick: as we go along, it's still an open process. Nothing's finalized, right? So there's still

[3:03:29] Planner Chadwick: that opportunity for for comment so we've been like really really on track with these first

[3:03:36] Planner Chadwick: phases of um engagement and now we're getting into um the deeper engagement on on on topics and so

[3:03:44] Planner Chadwick: um we um so when i when i refer to we now i'm referring to myself steven and joanne who was

[3:03:54] Planner Chadwick: our co-op student through this summer and we brought her on as staff part-time to help support

[3:03:59] Planner Chadwick: the the engagement process so what we've been doing is we've been working to provide back like

[3:04:08] Planner Chadwick: very clear background information for folks so that we have an understanding of where the community is

[3:04:14] Planner Chadwick: at and where and everybody's basically on the same page so there's three different types of

[3:04:19] Planner Chadwick: products that we're creating to assist in the discussions and it includes um what we're calling

[3:04:26] Planner Chadwick: discussion guides which basically for each topic looks at um what's currently already in the ocp

[3:04:33] Planner Chadwick: what we've heard from the community so far a little some reflections on um on the topic

[3:04:40] Planner Chadwick: in terms of um the evolution of of things so different topics have different um perspectives

[3:04:48] Planner Chadwick: kind of in their, you know, housing, we have some reflections on the input that we've got from the housing APC and, you know, things that would be relevant to conversation we've sort of put into these guides.

[3:05:04] Planner Chadwick: And then there'll be questions that will stem from those that will be part of a survey, as well as part of the discussion at the focus groups.

[3:05:14] Planner Chadwick: So, in addition, and I've just given you examples of how our discussion guides, basically, what kind of information they're covering in the appendix. And I've also given you an example of a snapshot, and both of these are related to housing.

[3:05:30] Planner Chadwick: So you can see the snapshot, which is, I don't know, I don't have the full package, I just have a printed copy of mine, but Appendix 3 snapshot, so we're going to have several of these for different topics.

[3:05:47] Planner Chadwick: We've got one on environment, we've got one on climate change, First Nations, and it just provides a snapshot of the most relevant information in a really, really easy to access way.

[3:06:02] Planner Chadwick: So we're going to have this information hopefully on the website by the middle of this month is what we're pushing for.

[3:06:10] Planner Chadwick: And by the end, by December, we're going to have a, by the end of middle of December, full community profile, which is, it's something that most local governments do when they're doing an OCP.

[3:06:27] Planner Chadwick: So, again, you'll have kind of a full profile that will weave together all of the relevant information about the island, everything from the history to where the environment is at.

[3:06:46] Planner Chadwick: I know Trustee Yates, you've mentioned many times that you'd like to see the information that the Conservancy has around thresholds and the environmental impact of development.

[3:07:09] Planner Chadwick: So some of that information is going to be embedded in this profile.

[3:07:13] Planner Chadwick: file so um any questions about that information before i move on um

[3:07:19] Voice 24: so i do have a remark here

[3:07:23] Voice 24: from uh rpm jamara and i would just like to also add a comment um before you move on to the next

[3:07:29] Voice 24: section through

[3:07:30] Voice 11: the chair um letter target one page 183 of your agenda shows the housing snapshot

[3:07:36] Voice 11: yeah that

[3:07:37] Voice 11: planner chat chat with you too so show

[3:07:40] Voice 14: some little bit visuals and it's

[3:07:42] Voice 24: a great visual

[3:07:42] Voice 24: i got it from down there yeah so my my comment uh uh narissa chadrick um is um executive committee

[3:07:53] Voice 24: received a letter from um jane is it vandalo um i'm not sure it's joanne joanne yeah that's correct

[3:08:02] Voice 24: um complimenting you and your contribution to her learning experience as a co-op student

[3:08:10] Voice 24: at the Island Trust and your

[3:08:12] Voice 24: mentorship is being significant

[3:08:13] Voice 24: and I just want to acknowledge that and thank you

[3:08:16] Voice 24: for that. I was very pleased

[3:08:17] Voice 24: to read that letter from her.

[3:08:21] Planner Chadwick: Thanks, Chair Leckham.

[3:08:23] Voice 24: Yeah. So

[3:08:24] Voice 24: back to the topic at hand.

[3:08:26] Voice 11: That is the topic at hand.

[3:08:28] Voice 11: So what Planner Chabot

[3:08:30] Voice 11: was referring to that I'm always fond

[3:08:32] Voice 11: about is the conservation status

[3:08:34] Voice 11: of the Gabriel Island Local Trust

[3:08:36] Voice 11: area and the last time that

[3:08:38] Voice 11: was done was 2018

[3:08:39] Voice 11: And even at that time, we were at the teetering edge of the threshold whereby the number of

[3:08:49] Voice 11: species in a habitat declines more rapidly because of human effects.

[3:08:55] Voice 11: So I'm really glad that you're able to include that.

[3:08:59] Voice 11: I understood when this last one was done that it cost quite a bit of money for the Conservancy

[3:09:04] Voice 11: to work with a number of other groups here to put these out for various islands.

[3:09:09] Voice 11: So I'm impressed if you're able to get some of that information.

[3:09:14] Voice 11: Thank you.

[3:09:16] Voice 11: But the other comment...

[3:09:17] Voice 11: Oh, sorry, sorry, Planner Chaddock, just another...

[3:09:20] Voice 11: I had a typo to mention here.

[3:09:22] Planner Chadwick: Oh, sure.

[3:09:22] Planner Chadwick: Yeah, can I just...

[3:09:23] Planner Chadwick: I just wanted to follow up on both Peter and your comments,

[3:09:27] Planner Chadwick: and that is Joanne has been an incredible part of this team.

[3:09:35] Planner Chadwick: We wouldn't have this information together in this way

[3:09:38] Planner Chadwick: if we didn't have Joanne as part of our team.

[3:09:41] Planner Chadwick: And so she is an exceptional storyteller with graphics

[3:09:47] Planner Chadwick: and a very good researcher.

[3:09:50] Planner Chadwick: So she's been able to pull at the information

[3:09:53] Planner Chadwick: that we've got available and find things from other sources

[3:09:55] Planner Chadwick: that are really helping us understand

[3:09:59] Planner Chadwick: the story of Gabriela Island.

[3:10:02] Voice 24: That's fantastic.

[3:10:03] Planner Chadwick: Thank you for that.

[3:10:04] Voice 24: yeah

[3:10:05] Voice 11: oh so the typo is on page five of the report and it just says um in the second paragraph with

[3:10:13] Voice 11: the two bullets the second bullet says note that the target date for this phase to wrap up

[3:10:18] Voice 11: april 2024 it's all right

[3:10:22] Voice 11: yeah yeah okay that's

[3:10:25] Voice 11: right we

[3:10:26] Planner Chadwick: are in 2024 yeah and

[3:10:28] Voice 11: that's great that

[3:10:29] Voice 11: the target data is still the same yeah

[3:10:31] Voice 24: yeah so there's no other questions otherwise oh

[3:10:34] Voice 24: toby elliott thank

[3:10:36] Voice 11: you um so question about adding services as a focus

[3:10:43] Voice 11: uh for discussion what did that come out yeah

[3:10:47] Planner Chadwick: so we were and we may actually we may actually end up

[3:10:53] Planner Chadwick: um uh pulling it into into housing um because we were thinking because we were going through

[3:11:00] Planner Chadwick: the ocp and we were identifying all of the different topics and the kinds of questions

[3:11:07] Planner Chadwick: that might emerge um related to policy direction in in all of the different areas and one of the

[3:11:14] Planner Chadwick: areas that wasn't kind of covered as we were going through things was um sort of water sewer garbage

[3:11:21] Planner Chadwick: bridge but the challenge with those is a lot of that is actually outside of our jurisdiction

[3:11:26] Planner Chadwick: um except for the piece around water so we thought um it may be it it may end up either

[3:11:35] Planner Chadwick: being tucked into housing or environment or we may end up looking at it independent like water

[3:11:40] Planner Chadwick: independently um so we're still sort of not quite sure about that so it's a very very good question

[3:11:48] Planner Chadwick: you asked because we have the same we've been pondering the same thing ourselves so could i

[3:11:56] Voice 11: suggest that actually that what you've got is services now maybe water could go under environment

[3:12:04] Voice 11: and garbage slash recycling probably should go under economy or resource conservation and

[3:12:15] Voice 11: stewardship and then I mean sewer is intimately like sewer and sewerage and island health you

[3:12:23] Voice 11: know related things servicing should be going housing I think I just think these three pieces

[3:12:30] Voice 11: are you know they're obviously connected to everything else but maybe and maybe it would be

[3:12:37] Voice 11: helpful to have a focus group on on services I was just trying to think through they're quite

[3:12:44] Voice 11: is like what

[3:12:45] Planner Chadwick: what it would be yeah i and i think you're i think you're experiencing what we were

[3:12:48] Planner Chadwick: kind of experiencing and this was like um after putting this together we sort of started to think

[3:12:53] Planner Chadwick: about it a little bit more um and you see we've got the same special meeting so i think i think

[3:12:58] Planner Chadwick: i think we will try and address those um it where it's appropriate where they're appropriately

[3:13:06] Planner Chadwick: connect to the other thing so so um so i don't think we will end up having one on services we'll

[3:13:12] Planner Chadwick: tuck that stuff where it makes sense does that make sense to you yeah i mean that's that's

[3:13:16] Planner Chadwick: basically what you've just said so and

[3:13:19] Voice 11: i don't know um so for the point on cultural heritage

[3:13:22] Voice 11: um i don't know if you heard at the very beginning of our meeting today

[3:13:27] Voice 11: elder geraldine matson is is really passionate about and extremely knowledgeable on um

[3:13:34] Voice 11: on cultural heritage protection and would have offered to do a one-day session has a lot of

[3:13:42] Voice 11: powerpoints and and information she's published two books and so she's very interested in bringing

[3:13:48] Voice 11: that to gabriel that has spoken to some of the elders after the event on on november 2nd here

[3:13:55] Voice 11: and so i'm wondering if that could be part of um that they would lead um sort of an education or

[3:14:04] Voice 11: info session perhaps and then following that we could have you know a focus group discussion how

[3:14:09] Voice 11: we incorporate that knowledge into our policies. So I think there's a real opportunity to do some

[3:14:14] Voice 11: collaboration there.

[3:14:16] Planner Chadwick: Yeah, and interestingly enough, I wrote Elder Geraldine's name right

[3:14:20] Planner Chadwick: by here, and I was going to suggest that we reach out to her and find out. And I was here earlier in

[3:14:29] Planner Chadwick: the meeting as well, so that's definitely something we'll do is we'll reach out to her and see what

[3:14:34] Planner Chadwick: and see what she thinks um i think um i mean the one thing that we really need to um

[3:14:42] Planner Chadwick: remember as we're moving through this is is what we're looking for through these discussions is

[3:14:47] Planner Chadwick: policy direction right so um um the um and there are so with respect to that there's a couple of

[3:15:01] Planner Chadwick: of things with respect to cultural heritage one is simply acknowledging it well um which actually

[3:15:08] Planner Chadwick: the current gabriela um ocp isn't as bad as um as others others are very out of date and use very

[3:15:16] Planner Chadwick: antiquated language so um so that's one piece of it but the other piece is is actually thinking

[3:15:22] Planner Chadwick: about the applications of planning tools like uh that that can potentially protect areas and

[3:15:29] Planner Chadwick: And if you were going to use these tools, the one tool that we've now identified, we can clearly be used, we've identified this through our work with the Comox on Denman and Hornby, is called Heritage Protection Areas.

[3:15:50] Planner Chadwick: that's a provincial tool

[3:15:52] Planner Chadwick: and that is

[3:15:55] Planner Chadwick: the use of that tool

[3:15:57] Planner Chadwick: requires

[3:15:59] Planner Chadwick: an understanding of the areas

[3:16:01] Planner Chadwick: to protect

[3:16:02] Planner Chadwick: and so Namook may or may not

[3:16:05] Planner Chadwick: want to go in this direction

[3:16:06] Planner Chadwick: we still need to have the conversation

[3:16:08] Planner Chadwick: but the direction that Comox has gone

[3:16:10] Planner Chadwick: is they've used their funding

[3:16:13] Planner Chadwick: from the Islands Trust

[3:16:16] Planner Chadwick: to go and explore

[3:16:18] Planner Chadwick: those areas

[3:16:19] Planner Chadwick: and map them in more detail than they have been before.

[3:16:23] Planner Chadwick: So we won't know until we actually engage with the nation

[3:16:32] Planner Chadwick: how we can apply those sorts of things.

[3:16:36] Planner Chadwick: But there's definitely more around just general acknowledgement, etc.,

[3:16:42] Planner Chadwick: and how that is addressed in the OCP.

[3:16:45] Planner Chadwick: um that uh that will be it'll be really helpful to have uh elder elder geraldine's um

[3:16:54] Planner Chadwick: engagement with that piece two more questions

[3:16:59] Voice 11: okay um so one question is around engagement and the rate of the number of people who responded

[3:17:07] Voice 11: to the survey i find is quite low for gabriel a lot um three percent maybe i don't know my

[3:17:15] Voice 11: My math was terrible, but 167 out of a population of 4,700.

[3:17:23] Voice 11: I don't, like, this is not nearly the kind of engagement that we can, that we normally

[3:17:28] Voice 11: expect from Gabriel.

[3:17:29] Voice 11: And so I, just from my experience with the Housing and Planning Commission, and when

[3:17:36] Voice 11: when we did a bunch of surveys and work the last term,

[3:17:42] Voice 11: got over 400 responses in each of the surveys.

[3:17:47] Voice 11: I think a shorter timeframe is better.

[3:17:51] Voice 11: The longer you leave it, the more people tend to defer.

[3:17:55] Voice 11: Forget about it, summertime is not a great time for surveys.

[3:18:00] Voice 11: Tie it to an engagement activity,

[3:18:02] Voice 11: fall fair, surveys open for one week,

[3:18:05] Voice 11: put them notice in the sounder put it out on the subscriber list and really just hit it hard and

[3:18:11] Voice 11: that's people's opportunity to engage when you give them a tight deadline they will respond

[3:18:16] Voice 11: better so that's my feedback on uh survey engagement i don't think that 168 is actually

[3:18:23] Voice 11: great um 63 sorry um but i think it's just it's just lessons learned and um i think people are

[3:18:33] Voice 11: to be very keenly interested in the topics we really want to dive into the focus areas it's

[3:18:39] Voice 11: possible that giving feedback on draft principles and goals was also just not it was a bit nebulous

[3:18:44] Voice 11: and hard for people to grasp so i think that might have been um when we get into housing and water

[3:18:51] Voice 11: people will definitely engage a lot more and then my second question is um it's actually related to

[3:18:58] Voice 11: the policy statement development and a conversation that we just had last night trustee patrick

[3:19:04] Voice 11: brought up about how regional context statements link your community's ocp with the regional growth

[3:19:13] Voice 11: strategy goals and so in your ocp if we had a regional strategy growth strategy goal

[3:19:22] Voice 11: strategy for the region your OCP would link directly to what that goal would be and I know

[3:19:29] Voice 11: you're already thinking about that but how is regional planning team considering the relationship

[3:19:35] Voice 11: between the OCP and the policy statement development and how would it be linked and

[3:19:42] Voice 11: perhaps presented in the OCP and I know that's further down the road if you haven't

[3:19:46] Voice 11: Well,

[3:19:47] Planner Chadwick: I think you bring up a really good point. I mean, and yeah, so what you're referring to is regional growth strategies that are created by regional districts. And that's a key piece to ensure that there is, that the regional growth strategy is being respected.

[3:20:08] Planner Chadwick: i think that that is something that needs to be have like there needs to be more conversation i

[3:20:15] Planner Chadwick: think at the island's trust level that that is that is the way you want to go because it hasn't

[3:20:20] Planner Chadwick: been in the past that hasn't been um that direct um acknowledgement hasn't we haven't had that so

[3:20:29] Planner Chadwick: we can certainly look to explore that one of the things that um um one of the things that we have

[3:20:36] Planner Chadwick: been doing is looking at the draft um the draft uh policy statement and and looking at what ocp

[3:20:46] Planner Chadwick: sections could look like and aligning them with with the draft language um again it's drafts too

[3:20:53] Planner Chadwick: so that's the other thing that we're really um aware of right so things could change but i think

[3:20:58] Planner Chadwick: in general the the categories probably won't change that much i mean they shouldn't change

[3:21:04] Planner Chadwick: in the policy statement i think um i haven't been engaged in that project but my assumption is that

[3:21:09] Planner Chadwick: you know it's it's sort of just looking more at the details at this point as opposed to the overall

[3:21:14] Planner Chadwick: structure um but again we're like we're very conscious of the fact that um that we want

[3:21:21] Planner Chadwick: one to um to have very clear connection to the policy statement and and and also um working

[3:21:31] Planner Chadwick: towards consistency across the trust so if we can start to so this Gabriel and

[3:21:37] Planner Chadwick: I've said it before that Gabriel is OCP is basically a it's going to be a

[3:21:43] Planner Chadwick: template like so we want to make sure that that consistency is as tight as

[3:21:48] Planner Chadwick: possible so that that other local trust committees as they move forward through

[3:21:54] Planner Chadwick: their OCP reviews are, you know, able to really use it as a template. Yeah, so yeah, we are.

[3:22:05] Planner Chadwick: Does RPM Jamerot have

[3:22:07] Voice 11: something to offer?

[3:22:08] Voice 11: Just to add, there is an item on the policy statement update coming on

[3:22:13] Voice 11: later on in the agenda as well. It's just because it's so, we are finding it so difficult to work

[3:22:23] Voice 11: through the policy statement outside of an OCP process and I'd be really interested to see it

[3:22:31] Voice 11: Jason Yeoman with his experience as a planner could if there was if he had time and capacity

[3:22:38] Voice 11: say look at some of our areas and go oh yeah that would go under directive policies for managing

[3:22:44] Voice 11: growth and development and sort of look at some of the language between the two because I've done

[3:22:49] Planner Chadwick: I've done that scan with the previous one.

[3:22:53] Planner Chadwick: I don't know.

[3:22:53] Planner Chadwick: I don't know how much it's changed in the last six months,

[3:22:56] Planner Chadwick: but I did a direct relationship and I, I have a draft.

[3:22:59] Planner Chadwick: I created a draft context contents page that's based on the,

[3:23:05] Planner Chadwick: on the draft. Oh, Whoa. Oh, sorry. Oh, sorry.

[3:23:12] Planner Chadwick: There's I've got static in my ears and I thought, Oh,

[3:23:18] Planner Chadwick: what is happening? Hello?

[3:23:21] Planner Chadwick: We can hear you.

[3:23:22] Planner Chadwick: Did you hear music?

[3:23:24] Voice 24: No, no music.

[3:23:26] Planner Chadwick: Okay, so suddenly...

[3:23:28] Planner Chadwick: Did

[3:23:28] Voice 24: you share the music?

[3:23:29] Planner Chadwick: There was this static

[3:23:32] Planner Chadwick: and then there was

[3:23:33] Planner Chadwick: this singing that happened

[3:23:36] Planner Chadwick: and I didn't press anything.

[3:23:38] Planner Chadwick: Anyway, that was weird.

[3:23:41] Voice 7: And I was

[3:23:42] Planner Chadwick: looking all around. I was like, is something

[3:23:44] Planner Chadwick: falling apart in my house?

[3:23:46] Planner Chadwick: Anyways, it's all good. It was just in my

[3:23:48] Planner Chadwick: my earphones okay sorry about that

[3:23:51] Voice 11: you've already done a scan i don't think things have changed

[3:23:54] Voice 11: drastically but i think it would be helpful for our communities to see where the policy statement

[3:24:01] Voice 11: matches with our ocp development because we don't want to be offside and there might be

[3:24:07] Voice 11: stuff in the policy statement that community members go oh absolutely we we're missing that

[3:24:15] Voice 11: So, anyway, in general, I think the whole plan is fabulous.

[3:24:20] Voice 11: I just wanted to bring up that.

[3:24:22] Planner Chadwick: And I appreciate you bringing that up, too, because I think, you know, we can also maybe make it a little bit more front and center as we engage in the discussions.

[3:24:32] Planner Chadwick: We can identify, you know, again, I'm not sure how much we are able to share yet, but I think there's going to be some, well, I guess Jason will tell us.

[3:24:43] Planner Chadwick: um um but yes thank you for that question i think it's a really important one

[3:24:49] Planner Chadwick: um so i'll mention that the the dates that we've put so we just sort of went through calendars and

[3:24:54] Planner Chadwick: start to think about um um like the flow of things and what could be reasonable in terms of timing

[3:25:01] Planner Chadwick: and ltc meetings and such but these are not dates that are in stone until until you decide that

[3:25:08] Planner Chadwick: that they

[3:25:10] Planner Chadwick: sorry something strange is happening

[3:25:13] Planner Chadwick: again I'm completely

[3:25:15] Planner Chadwick: good wow you know what's so strange

[3:25:17] Planner Chadwick: is that I don't have anything

[3:25:19] Planner Chadwick: else open

[3:25:20] Planner Chadwick: it's

[3:25:22] Voice 8: wireless something wireless

[3:25:24] Voice 8: and

[3:25:24] Planner Chadwick: something it's like it's like something

[3:25:26] Planner Chadwick: it's like somebody

[3:25:27] Planner Chadwick: um hopped into

[3:25:29] Planner Chadwick: my something

[3:25:32] Planner Chadwick: anyway sorry

[3:25:34] Voice 24: um

[3:25:34] Voice 24: yeah no

[3:25:38] Planner Chadwick: it's really weird

[3:25:39] Voice 23: it was

[3:25:40] Voice 11: a wireless connection that

[3:25:42] Voice 24: just anyway let's keep going here

[3:25:44] Voice 11: let's keep going yeah

[3:25:44] Voice 11: next

[3:25:45] Voice 24: engagement steps or i think you must be on the project charter um

[3:25:49] Voice 11: i want to i have some

[3:25:50] Voice 11: questions too i

[3:25:53] Voice 24: think your steps

[3:25:54] Voice 23: we

[3:25:56] Planner Chadwick: are still on the steps in the engagement process so if you have

[3:26:00] Planner Chadwick: yeah questions related to that uh that would be great and and i was just going to mention that

[3:26:04] Planner Chadwick: these dates i will send them around just for you to double check and see if those dates for the

[3:26:09] Planner Chadwick: the ltc special meetings work for you and if you if you see any problems with the proposed dates

[3:26:15] Planner Chadwick: for focus groups as in you know it falls on the day where there's other things happening in the

[3:26:20] Planner Chadwick: community or what have you

[3:26:21] Voice 24: yeah i don't know if you have well you know unfortunately at this time

[3:26:28] Voice 24: of year we don't have a comprehensive set of future meeting dates available to almost any of

[3:26:34] Voice 24: of us and so the calendar is sparse at the moment for next year so that there may be some challenges

[3:26:41] Voice 24: with that but march 6th to 28th they're noticing march 6th somewhere in there there's a trust

[3:26:47] Voice 24: council meeting i'm presuming to some extent you may have referenced the overall calendar that's

[3:26:53] Voice 24: available to staff there yeah

[3:26:55] Planner Chadwick: that's what we look we were looking at when we sort of put these dates

[3:26:58] Voice 24: together

[3:26:59] Planner Chadwick: and I'll definitely

[3:27:00] Planner Chadwick: double check those as well yeah it's getting

[3:27:03] Voice 24: populated now so yeah

[3:27:05] Planner Chadwick: yeah

[3:27:06] Voice 24: okay so any questions Susan and then Toby

[3:27:11] Voice 24: but

[3:27:12] Voice 11: do you want to finish just on the dates because we are considering how to

[3:27:17] Voice 11: do the OCP policy statement over engagements I think something to

[3:27:26] Voice 11: consider is having um so first of all are these special meetings proposed to be in person or

[3:27:36] Voice 11: online and can we pair them not with the same content but so that we're not scheduling three

[3:27:46] Voice 11: more extra dates to consider a policy statement work which is also coming this spring like we're

[3:27:55] Voice 11: but this is a lot of extra meetings looking at the media facilitator i

[3:28:01] Voice 24: don't know the answer to

[3:28:02] Voice 24: that so

[3:28:03] Voice 11: i'm just the first question is are they going to be online um electronic you think oh i

[3:28:09] Voice 24: suspect yeah the

[3:28:10] Voice 11: ltc special meetings okay and the focus groups we don't have to worry about because

[3:28:14] Voice 11: that's the focus groups with community members it's not us

[3:28:17] Planner Chadwick: yeah that's not you yeah yeah okay

[3:28:20] Planner Chadwick: yeah i mean the ltc special meetings can be however you'd like them and i mean my preference

[3:28:27] Planner Chadwick: is actually online personally during that time of year because uh it's travel can be uncertain

[3:28:35] Planner Chadwick: with the malahat and such but but again i'm willing to travel up if you'd like them to be

[3:28:41] Planner Chadwick: in person so um but but i'm hearing maybe online uh i'll send it so yeah i mean that those are

[3:28:50] Planner Chadwick: sort of logistic details that um i'll send a reminder out for you to have a look at calendars

[3:28:56] Planner Chadwick: and um and then get your feedback on on how you'd like those meetings sound good

[3:29:02] Voice 11: so um yes with regard to those special meetings i would say online as well because i'm the one

[3:29:13] Voice 11: who lobbies for in-person local test committee meetings and this is a good trade-off that's

[3:29:19] Voice 24: why we're sitting in okay

[3:29:21] Voice 11: so

[3:29:23] Planner Chadwick: it sounds like we've got a decision really online for those

[3:29:26] Planner Chadwick: those okay and

[3:29:27] Voice 11: then i had a couple of other comments questions uh marissa um yeah the the

[3:29:34] Voice 11: cell that says services that seems to me other than water which is so important the sewer and

[3:29:41] Voice 11: garbage like that's rdn stuff as far as i can see but i don't think it needs its own um compartment

[3:29:48] Voice 11: here it's it's quite distracting in fact however okay

[3:29:52] Planner Chadwick: yeah that's

[3:29:53] Voice 11: good yeah having asked for a lot

[3:29:55] Voice 11: of money to do the water budget study and I'm very glad we're getting it.

[3:30:00] Voice 11: and we're doing it i believe that warrants its own section or at least maybe combined with one

[3:30:08] Voice 11: other thing like water is like the prerequisite for everything we do as far as development

[3:30:15] Voice 11: are gabriel is so i don't want to see water dubbed in with services um partly because it's not

[3:30:22] Voice 11: it's not it's not a service on on in the islands it's it's a resource that

[3:30:29] Planner Chadwick: yeah well and it's an

[3:30:29] Planner Chadwick: interesting perspective because there's the um putting it in with services is is is about um

[3:30:37] Planner Chadwick: identifying that it is nature that provides the service um so this is sort of there's a natural

[3:30:42] Planner Chadwick: assets perspective that is um is um being um sort of more understood which is for us to acknowledge

[3:30:51] Planner Chadwick: the fact that nature is is is providing services so but i understand i i that's why we sort of put

[3:30:59] Planner Chadwick: it in there but i totally understand your perspective and i think that we will absolutely

[3:31:02] Planner Chadwick: once the um once the water balance uh um work is done there'll be uh there'll be um uh community

[3:31:10] Planner Chadwick: information meetings but i i am thinking that that and um that we we can we could be doing we

[3:31:18] Planner Chadwick: We can be connecting water to both housing and to environment,

[3:31:22] Planner Chadwick: and then there'll be further conversation about water as well.

[3:31:28] Voice 11: For sure.

[3:31:29] Voice 11: And will the water budget study be done before we get into the suitable land analysis

[3:31:35] Voice 11: or done alongside that?

[3:31:40] Planner Chadwick: I don't know if we're still on the line.

[3:31:42] Planner Chadwick: So the suitable land analysis, there'll be an opportunity for –

[3:31:46] Planner Chadwick: so we're actually working on being able to share that with you very soon um i don't know that

[3:31:52] Planner Chadwick: the water balance will be integrated into that for a little bit um um but william can probably

[3:32:03] Planner Chadwick: speak to that see

[3:32:06] Voice 21: william on your screen hi chair

[3:32:08] Voice 2: um yeah thank you uh interesting conversation um

[3:32:13] Voice 2: Um, just to update on the suitable land analysis, uh, as, uh, the trustees may know, we, we

[3:32:20] Voice 2: were having some staffing challenges and on the GIS side of, of, of our, of our work.

[3:32:27] Voice 2: And, and so we are, um, in the process of hiring the contractor, uh, or rehiring the

[3:32:34] Voice 2: contractor that was helping us with the suitable land analysis.

[3:32:37] Voice 2: Um, the suitable land analysis has been processed for Gabriela already.

[3:32:41] Voice 2: And what we'll be working on is the deliverables to share with the trustees and the ability to take in feedback and to maybe provide reanalysis or however that's going to work out.

[3:32:58] Voice 2: And that's going to be in the near term.

[3:32:59] Voice 2: That's happening.

[3:33:01] Voice 2: The procurement for the freshwater footprint project is still ongoing.

[3:33:08] Voice 2: going. We had the request for proposal be posted in September, and it closed in October. And we

[3:33:20] Voice 2: have a successful proponent who's, we're just going through the contracting process right now,

[3:33:25] Voice 2: which is out of my hands. And so when that closes, and we have our contractor or consultant,

[3:33:31] Voice 2: consultant, I should say, working, then we're going to start undertaking that process of

[3:33:38] Voice 2: looking at water balance and the overall holistic freshwater footprint.

[3:33:44] Voice 2: So they're parallel processes. I think the information we have right now with the

[3:33:51] Voice 2: suitable land analysis is ready for a holistic conversation with the local trust committee. And

[3:33:58] Voice 2: And I'll be working with Marissa and our contractor to bring that to you.

[3:34:03] Voice 2: And Gabriel is our top priority for the suitable land analysis.

[3:34:08] Voice 2: So, yeah.

[3:34:11] Voice 2: Thank

[3:34:11] Voice 11: you very much.

[3:34:12] Voice 11: And I just have one more question.

[3:34:13] Voice 11: So, Planner Chadwick, you explained why marine and foreshore did not warrant its own separate component.

[3:34:22] Voice 11: I'm still kind of sad to see that it doesn't.

[3:34:26] Planner Chadwick: Yeah, I

[3:34:26] Planner Chadwick: can explain why.

[3:34:27] Planner Chadwick: Yeah.

[3:34:28] Planner Chadwick: Yeah,

[3:34:28] Voice 11: it would be good to hear you. I read it, and it makes sense, but might as well hear it online as well.

[3:34:33] Planner Chadwick: Okay. Yeah, I mean, because, again, what we're looking for is policy direction at this point in time. And so a policy direction may be that we need to protect the marine foreshore. Like, that's where we're at. That's where we're at in the process.

[3:34:50] Planner Chadwick: We get into more detailed discussion if you decide we want to do that with a DPA.

[3:34:56] Planner Chadwick: And so that's where you would get into the more detailed discussion on the specifics of different areas and different types of protection.

[3:35:06] Planner Chadwick: And as I did mention in the report, that we are already working on guidelines for DPAs.

[3:35:19] Planner Chadwick: We have the regional planning team, Robert Cugino, to be specific, has been doing a review of all the DPAs in the Islands Trust area and pulling out some of the strengths of them and strengthening some of the ones that we know are going to be of interest to the bulk of LTCs.

[3:35:46] Planner Chadwick: and one of them is a marine inshore line.

[3:35:48] Planner Chadwick: So that work is being done for guidelines

[3:35:51] Planner Chadwick: and there'll be an opportunity

[3:35:52] Planner Chadwick: to review those guidelines at some point.

[3:35:54] Planner Chadwick: And again, if the LTCs choose,

[3:35:57] Planner Chadwick: and this is when the LTC or if,

[3:36:00] Planner Chadwick: if when the LTC chooses to develop a DPA

[3:36:04] Planner Chadwick: for marine inshore line

[3:36:06] Planner Chadwick: and that'll involve some mapping as well.

[3:36:08] Planner Chadwick: So there's a few steps in the process,

[3:36:10] Planner Chadwick: but the OCP, like right at this point,

[3:36:16] Planner Chadwick: it's really looking for policy direction so i don't like detailed discussion about very specific

[3:36:22] Planner Chadwick: types of environments um won't be helpful um at this point in the process but it will be help

[3:36:29] Planner Chadwick: i mean everything's helpful to the process generally but it's it's easier to do the do

[3:36:36] Planner Chadwick: it sort of one step at a time because otherwise you get bogged up bogged down in details um before

[3:36:43] Planner Chadwick: you've even decided that that's your direction so just

[3:36:49] Voice 11: one one thing on that point um that vanessa

[3:36:52] Voice 11: craig the director uh rdn director brought up is that they have done flood mapping for the

[3:36:58] Voice 11: regional district of denaimo including capriola so i'm sure you're following that i haven't been

[3:37:05] Planner Chadwick: so i've i've i have included i put a note right in my paper here to say connect with rd staff

[3:37:11] Planner Chadwick: relating to the um the mapping the sea level rise mapping that they're doing it sounded like

[3:37:17] Planner Chadwick: they were doing some other they were also going to be doing a survey and so um they're engaging

[3:37:22] Voice 11: right now on on sea level rise but they've sounds like they've already established the context

[3:37:29] Voice 11: and they're at the identifying the hazard stage like to come is risk assessment risk

[3:37:35] Voice 11: evaluation and management strategy so it's still kind of early in the process yeah

[3:37:39] Planner Chadwick: so this is what

[3:37:40] Planner Chadwick: i think there could be an opportunity for some collaboration here like if we're going out and

[3:37:45] Planner Chadwick: asking questions of gabrielle public there may be questions we don't need to be asking because

[3:37:50] Planner Chadwick: they're asking them um so i'm going to try and connect with staff and uh and uh yeah and see how

[3:37:57] Planner Chadwick: how we can kind of collaborate a bit on that piece because we don't we don't we again it's

[3:38:04] Planner Chadwick: it's that um we don't want to get into to survey fatigue right so it's like they've got same similar

[3:38:11] Planner Chadwick: surveys coming from different places it just it's just not a good thing

[3:38:15] Voice 24: um i just want to ask a

[3:38:18] Voice 24: question are you suggesting that um these guidelines would be included in this um version

[3:38:30] Voice 24: of the OCP in advance of actual development permit areas being established, because clearly

[3:38:39] Voice 24: the guidelines need to be in place in the OCP in order to provide those permissions.

[3:38:44] Voice 24: Is that correct?

[3:38:49] Planner Chadwick: Oh, you're asking, do you want me to answer that question?

[3:38:52] Planner Chadwick: Yeah.

[3:38:53] Voice 17: Yeah.

[3:38:55] Planner Chadwick: Yeah, so the guidelines, you basically, you would have, the guidelines will be ready for discussion, and your OCP ideally would have the guidelines, and you'd still have to establish your DPA areas, so that may be a second step.

[3:39:18] Planner Chadwick: up

[3:39:20] Voice 24: yeah so i'm just that was my question and so you've answered that yeah so the guidelines will

[3:39:25] Voice 24: be included in the dpa's will come later as a second step yeah yes so rpm general yes through

[3:39:34] Voice 11: the chair um some great information just to connect for the discussion um rdn staff working

[3:39:40] Voice 11: on this particular project uh the change in coast initiative that they're working on

[3:39:44] Voice 9: have

[3:39:45] Voice 11: reached out and they're they are in early days of the project but they're intending to do

[3:39:50] Voice 11: some more steps and involve other agencies and one of them being us so I'll be sure to connect

[3:39:57] Voice 11: everybody when that's because that would connect climate change work sooner than later so that

[3:40:02] Voice 11: we can

[3:40:03] Voice 11: connect on this OCP now

[3:40:05] Voice 24: Susan has a question were you also wanting to address

[3:40:08] Voice 24: climate change well

[3:40:09] Voice 11: because it seems like that information would be essential for the the little

[3:40:13] Voice 11: the block up at the top here climate change mitigation and adaptation right like you

[3:40:18] Voice 11: definitely want that mapping blood mapping information for that right

[3:40:22] Voice 7: right

[3:40:28] Voice 24: okay you

[3:40:31] Voice 24: want to continue yeah

[3:40:32] Planner Chadwick: so do you want do you want to um consider the the resolution related to

[3:40:38] Planner Chadwick: that part of this part of the discussion which is the the um the update of the

[3:40:45] Planner Chadwick: the engagement process?

[3:40:47] Voice 7: It's on page

[3:40:47] Voice 8: 167.

[3:40:49] Voice 8: Yep, there's three recommendations.

[3:40:52] Planner Chadwick: Yeah, so we could do that one first.

[3:40:53] Planner Chadwick: I don't know how you want to do them.

[3:40:54] Planner Chadwick: If you just want me to finish and then do them all,

[3:40:56] Planner Chadwick: we can do them all, all

[3:40:57] Voice 24: three of them.

[3:40:58] Voice 24: We can do them one at a time,

[3:40:59] Voice 24: and then we can advance through the next section.

[3:41:03] Voice 11: And we can certainly do the $10,000 one,

[3:41:08] Voice 11: because we're very happy about that.

[3:41:11] Planner Chadwick: I mean, you may be ready for all of them now.

[3:41:13] Planner Chadwick: um

[3:41:14] Voice 24: you

[3:41:15] Planner Chadwick: can ask questions

[3:41:16] Voice 24: we haven't discussed the details of the project no no let's do the

[3:41:20] Voice 24: first two okay

[3:41:22] Voice 11: i'll move the first one i move that the gabrielle and local trust committee

[3:41:26] Voice 11: endorsed the revised engagement direction related to topic focused discussions

[3:41:33] Voice 24: moved seconded any discussion just

[3:41:36] Voice 11: that uh connor chadrick has heard our discussion and we'll

[3:41:40] Voice 11: incorporate those finessing changes but yeah in general i think it's a great direction

[3:41:45] Voice 11: so

[3:41:46] Voice 24: it calls about then all those in favor and the

[3:41:49] Voice 24: second item i

[3:41:51] Voice 11: can move on that the

[3:41:52] Voice 11: gabriel island local trust committee allocate ten thousand dollars of the ocp lub review project

[3:41:59] Voice 11: budget to engage to engage with the name of first nation and direct staff to work with us in the

[3:42:05] Voice 11: name of first nation staff on a capacity funding agreement i'll second that

[3:42:09] Voice 24: seconded

[3:42:10] Voice 24: And if there's a discussion, all those in favor, so that carries.

[3:42:15] Voice 24: So let us go to the revised budget charter.

[3:42:18] Voice 24: You touched on that at the outset.

[3:42:22] Voice 24: Yeah,

[3:42:23] Planner Chadwick: so I provided you, I put lines through what we've finished.

[3:42:26] Planner Chadwick: And then I've updated a few things like the water balance assessment.

[3:42:33] Planner Chadwick: I've made a few tweaks.

[3:42:34] Planner Chadwick: I think topic focus engagement was until March.

[3:42:38] Planner Chadwick: I've moved it until April.

[3:42:40] Planner Chadwick: So there's just a few things have been pushed a little bit in some places. And so it's not significantly changed from the previous. I've also updated the budget to reflect that 10,000 to First Nations engagement. And that's just by taking a little bit out of each of the others.

[3:43:01] Planner Chadwick: And those are all still realistic amounts for until the rest of the fiscal.

[3:43:07] Planner Chadwick: We're going to we're going to be pretty, pretty well supported with budget.

[3:43:12] Planner Chadwick: And yeah, and then I've added a first reading date as a as a target for us.

[3:43:20] Planner Chadwick: And and just added a couple of other lines there relating to the the public review.

[3:43:30] Planner Chadwick: you and i will note that um while we may only be launching officially phase three in september

[3:43:37] Planner Chadwick: um the intention is as we do as we move through uh the ocp policies and uh as as there's sort of

[3:43:47] Planner Chadwick: more consensus around the direction we will also be kind of whittling away at the the land use bylaw

[3:43:58] Voice 11: great i have one more question and it's with regard to the project charter so this kind of

[3:44:04] Voice 11: came up a bit earlier um there i saw and it's with regard to the suitable land analysis and

[3:44:11] Voice 11: and build out analysis i still don't quite see how we can do a build out analysis without the

[3:44:18] Voice 11: water balance assessment in place yeah

[3:44:21] Planner Chadwick: so the build out analysis just what's currently what

[3:44:25] Planner Chadwick: what what is what can currently

[3:44:27] Planner Chadwick: be built out okay yeah

[3:44:29] Planner Chadwick: okay

[3:44:30] Voice 12: yeah so

[3:44:32] Planner Chadwick: we'll be looking to organize a

[3:44:34] Planner Chadwick: just a information meeting for um trustees once we've got the suitable analysis suitable land

[3:44:41] Planner Chadwick: analysis ready to share which should be soon uh barring the you know we've had some as as

[3:44:46] Planner Chadwick: william identified some challenges with uh with staffing but unless

[3:44:52] Voice 24: there's any other questions

[3:44:53] Voice 24: We've got a motion for endorsement on page 167.

[3:44:57] Voice 11: Yes, I could advance that.

[3:44:59] Voice 11: I just related to the project charter, and I've said this before, that capacity funding

[3:45:08] Voice 11: for First Nations is still not a well-understood concept in our communities.

[3:45:13] Voice 11: And I have had questions before with Skeedy, for instance, about a projected budget.

[3:45:20] Voice 11: Why is 8,000 being provided for First Nations capacity funding and only 4,000 for community engagement?

[3:45:29] Voice 11: I think we would do well to have some communication around this, perhaps related to our referral sort of plan, work plan.

[3:45:42] Voice 11: How are we doing referrals?

[3:45:43] Voice 11: I think community members will ask, and we just need to be able to say what capacity funding is for and why is it needed. It doesn't have to be exhaustive, but some messaging would be helpful.

[3:45:56] Voice 11: Yeah,

[3:45:58] Planner Chadwick: certainly. And we do have the capacity funding agreements identify very clearly what's being committed to in terms of a deliverable, I guess, from the nation.

[3:46:15] Planner Chadwick: um it's uh and so so so we have that to rely on we've updated uh capacity funding agreements and

[3:46:25] Planner Chadwick: that's gone through legal review and um and i know that tass um claire is working on a capacity

[3:46:33] Planner Chadwick: funding policy uh for first nations so we'll have um we've been working through it like we've been

[3:46:42] Planner Chadwick: working through understanding it ourselves and the processes we've been with through with the

[3:46:48] Planner Chadwick: um the Squamish for Gambier and the the Comox uh for Denman and Hornby is helping us to understand

[3:46:57] Planner Chadwick: how that um uh that funding is best used uh has been used by those nations and it's been similar

[3:47:06] Planner Chadwick: and different and I think it will continue to be similar and different as we move through so I

[3:47:11] Planner Chadwick: I think we're learning as we go along, um, um, the different ways that the, that the, um, the

[3:47:17] Planner Chadwick: capacity funding can be used to like really very, very effectively, uh, um, contribute to these

[3:47:23] Planner Chadwick: projects because it's really, um, about establishing a, a, like a base, a base understanding of what

[3:47:31] Planner Chadwick: the nation's interests are. And what I've experienced is with, um, with Comox is that

[3:47:38] Planner Chadwick: But the fact that we're there with them, I can start to draft policies and I know what to anticipate in terms of what their interests are.

[3:47:48] Planner Chadwick: And so when it does go forward for their review, you know, we're capturing things and we're sort of also using language that we know they're supportive of because we're kind of doing it together.

[3:48:03] Planner Chadwick: So it's kind of, it's been a good learning experience.

[3:48:07] Planner Chadwick: so um um yeah but i yeah i i can i hear you and i've had the same i've had the same question um

[3:48:15] Planner Chadwick: on denman as well in terms of like why how how's all that money being used and how is it related

[3:48:21] Planner Chadwick: to the the project specifically so yeah

[3:48:25] Voice 11: i don't question all

[3:48:25] Voice 11: the value it's the transparency

[3:48:27] Voice 11: for the public they do need to understand that that's all through the chair um

[3:48:35] Voice 11: Yeah,

[3:48:36] Voice 24: sorry, I'll go to you first this time.

[3:48:39] Voice 11: Through the Chair, to what Mayor Chadwick has said,

[3:48:43] Voice 11: Trust Area Services is working on a policy capacity funding agreement

[3:48:51] Voice 11: and that option is available through projects.

[3:48:54] Voice 11: And it's separate from formal referrals that we do with agencies and patients.

[3:49:01] Voice 11: So, in working through those pieces of information with what initiatives and what work the Island Trust will undertake and options,

[3:49:13] Voice 11: Trust Area Services is working on an aspect of that, and Trust Council's given direction for our staff to work on a referral, First Nations referral for the plan.

[3:49:27] Voice 11: so that action is also coming through which will also pull up some of this information and

[3:49:32] Voice 11: and provide some clarity at least to what we understand

[3:49:37] Voice 11: so it sounds like there's a lot of different pieces in motion and coming together to produce

[3:49:42] Voice 11: some documents so we did okay yeah

[3:49:45] Voice 11: are we ready to make that last motion um

[3:49:50] Voice 24: yeah no that's great

[3:49:52] Voice 24: i just wanted to comment but renee for the most part has said what i was going to say

[3:49:57] Voice 24: is that we will start to see this

[3:49:59] Voice 24: because I think the question there,

[3:50:01] Voice 24: which is that it's important,

[3:50:03] Voice 24: is that this doesn't need to get daylighted.

[3:50:04] Voice 24: So there's still understanding

[3:50:05] Voice 24: for us to be able to advocate for it

[3:50:07] Voice 24: and for the public generally to support

[3:50:10] Voice 24: our tax revenue base

[3:50:12] Voice 24: in the use of those funds.

[3:50:14] Voice 24: And it's very complex.

[3:50:16] Voice 24: Having worked for nations in the past,

[3:50:19] Voice 24: it's very complex.

[3:50:20] Voice 24: And so this is good.

[3:50:24] Voice 24: Thanks for asking the question.

[3:50:26] Voice 24: and I'm pleased to know that that work is being done,

[3:50:30] Voice 24: because the policy will help.

[3:50:32] Voice 11: And we've benefited from it, even now.

[3:50:37] Voice 24: Well, yeah, you know, actually,

[3:50:39] Voice 24: the Islands Trust is actually breaking ground provincially

[3:50:46] Voice 24: with advancing this out of necessity

[3:50:48] Voice 24: to get the work that we've been challenged

[3:50:51] Voice 24: by the government to do through DRIP.

[3:50:54] Voice 24: Yeah.

[3:50:54] Voice 24: So

[3:50:55] Voice 11: I move that the

[3:50:57] Voice 11: Gabriel Island Local Trust Committee endorse

[3:50:59] Voice 11: the revised project charter.

[3:51:03] Voice 24: Moved. Seconded.

[3:51:04] Voice 24: Any further discussion?

[3:51:06] Voice 24: All those in favor?

[3:51:08] Voice 24: Okay.

[3:51:10] Voice 24: Do you have more for us, Vanessa?

[3:51:13] Voice 24: That's all I have.

[3:51:18] Voice 24: It's

[3:51:18] Voice 24: plentiful, and I'm

[3:51:20] Voice 24: grateful for this work, and

[3:51:22] Voice 24: we're really moving along nicely.

[3:51:24] Voice 24: Thank you.

[3:51:26] Voice 7: yeah

[3:51:26] Voice 24: thank you well thank you um okay so i'm going to move along on the agenda

[3:51:36] Voice 24: and this brings us to the correspondence section we have two pieces of correspondence here today

[3:51:43] Voice 24: um normally correspondence is received for information unless this direction provided

[3:51:49] Voice 24: by the ltc certainly grateful to get a little information out from marjana with respect to

[3:51:56] Voice 24: a junk car removal i think we could receive that for information certainly it's a it's a good news

[3:52:02] Voice 24: story it should end up on cbc or something

[3:52:04] Voice 11: so great which is amazing but maybe not

[3:52:10] Voice 24: lost

[3:52:11] Voice 11: a few pounds there but

[3:52:12] Voice 24: 11.2 um more serious matter brought to us by a member of the public

[3:52:17] Voice 24: here um is a letter regarding the rezoning application between harmack and cable bay and

[3:52:25] Voice 24: And I think it just begs the question, maybe of staff, if the LTC wishes, what is our authority in this?

[3:52:32] Voice 24: And will that be referred to us in terms of regional district protocol or policy?

[3:52:41] Voice 24: Anybody have an answer to that?

[3:52:43] Voice 24: Can I

[3:52:43] Voice 11: have some other questions too?

[3:52:46] Voice 11: Through the chair, should this come through as a formal referral, that staff would see it and staff

[3:52:53] Voice 11: could share that.

[3:52:54] Voice 11: yeah um

[3:52:55] Voice 11: we would have to check and see if a rezoning if that's what it is did come through

[3:53:01] Voice 11: as a referral um to be able to share that with you yeah

[3:53:05] Voice 7: so i'm not

[3:53:05] Voice 11: aware of anything now but i

[3:53:07] Voice 11: would have to just check and see um we could also check with our protocol agreements yes with the

[3:53:13] Voice 11: regional district of danaimo and that includes some sharing of information which i think they

[3:53:18] Voice 11: would be happy to share and we can um for you to collect information if that was something you

[3:53:23] Voice 11: wish to look at so i have a whole bunch of questions what about the city of nanaimo

[3:53:28] Voice 11: because i don't know whether this harm act land like i think this might be part of the city of

[3:53:34] Voice 11: nanaimo not just through the chair we don't have a protocol i know which i'm worried about um and

[3:53:40] Voice 11: i have some other questions we certainly have written letters before for example to the nanaimo

[3:53:45] Voice 11: airport authority about change flight patterns across capriola we've written letters you know

[3:53:51] Voice 11: not better for no um and it's any of that area in our marine zone in the mud like for example

[3:54:00] Voice 11: my john it is right across from this area does

[3:54:04] Voice 24: that probably green zoning only goes halfway

[3:54:06] Voice 24: across dots and arrows probably okay yeah

[3:54:10] Voice 24: i know i've swam across it yeah

[3:54:12] Voice 11: yeah okay more than once

[3:54:14] Voice 11: exciting um because and have we heard from any of the neighboring first nations for example

[3:54:21] Voice 11: I mean, certainly as far as climate emergency and our climate action plans, this definitely

[3:54:35] Voice 11: affects any climate mitigation activities that we're involved in.

[3:54:40] Voice 11: It's everything.

[3:54:42] Voice 11: It's a health concern, it's a climate concern, it's a big disaster.

[3:54:47] Voice 11: We need to do something.

[3:54:50] Voice 11: something so could we as an ltc write and say we would like to be included in any referral process

[3:54:57] Voice 11: not because we have but because our residence was impacted so that we could give formal comments

[3:55:08] Voice 24: uh yeah it depends on their public we wouldn't actually be any different than the public but

[3:55:13] Voice 24: um

[3:55:13] Voice 11: renee

[3:55:15] Voice 24: you're

[3:55:15] Voice 11: a good chair so every zoning of the city of nanaima would be the city of

[3:55:20] Voice 11: process. So if they wanted to refer to agencies, that could be something that staff to staff,

[3:55:29] Voice 11: we can have a conversation and see if they would be interested to share their information.

[3:55:33] Voice 11: I imagine their information could also be available online, should this be part of a

[3:55:38] Voice 11: rezoning application. As well, the LTC could, if they wish, provide a letter through that

[3:55:49] Voice 11: referral process the city's referral process for that rezoning application so

[3:55:54] Voice 11: they're aware of your questions concerns so that could be done formally through

[3:56:00] Voice 11: that for example public hearing process or earlier I can also staff to staff

[3:56:06] Voice 11: could also reach out to find more information if you wish and members of

[3:56:10] Voice 11: the public as well as part of the city's rezoning process as a legislative

[3:56:16] Voice 11: later process they would also have a public hearing process so members of the public could

[3:56:21] Voice 11: provide their letters of comment to the city as well so there's a couple different ways that the

[3:56:27] Voice 11: local trust committee could provide comment if you wish to so

[3:56:33] Voice 24: what kind of inquiry should we make

[3:56:35] Voice 24: to establish whether such a referral is forthcoming or not

[3:56:43] Voice 11: um through the chair i i can give the city

[3:56:46] Voice 11: a call to find out um we may not know to find out if if they would refer to us if they would refer

[3:56:53] Voice 11: to us if there's any impact you know if we're adjacent to their to that

[3:56:58] Voice 11: area for example which

[3:56:59] Voice 11: we are um so we would we would see that but we can clarify that if and then that would be one

[3:57:06] Voice 11: way to share information or to receive information um but we would be a party providing comment

[3:57:15] Voice 11: So you can provide comment that way if you didn't get a referral as an LTC or you could

[3:57:21] Voice 11: provide a letter, a more formal letter through their public hearing processor just in general

[3:57:27] Voice 11: regarding this application.

[3:57:30] Voice 11: So the stated intent is to rezone it for all of these possible uses and then to sell it.

[3:57:37] Voice 11: lease out it looks like carmack wants to lease out the land over many years

[3:57:43] Voice 11: but um

[3:57:44] Voice 24: we're speculating it was our full knowledge you know

[3:57:48] Voice 11: i i don't know if there's a formal

[3:57:49] Voice 11: application from the city um but that i would suggest that would be the best place to collect

[3:57:55] Voice 11: yeah

[3:57:55] Voice 24: the information made up do you need direction for that um

[3:58:00] Voice 11: through the chair if there's

[3:58:03] Voice 11: some information you would like me to follow up on to seek about whether there's a formal

[3:58:08] Voice 11: application in place and to share that information i'm happy to do so and email you that link yeah

[3:58:14] Voice 17: i

[3:58:14] Voice 11: would just ask if the ltc could be considered a referral agency and they're rezoning because

[3:58:21] Voice 11: our residents will be affected so through the chair i would appreciate a motion for that

[3:58:28] Voice 11: direction for staff. I move that the Gabriel Island Local Trust Committee request staff to

[3:58:36] Voice 11: contact City of Nanaimo and request that the Gabriel Island Local Trust Committee

[3:58:45] Voice 11: be part of the referral process for this rezoning application which we will need to get something a

[3:58:56] Voice 11: more rezoning

[3:58:58] Voice 24: 950 at about 60 feet right

[3:59:00] Voice 11: the next way yeah from rural resource to industrial board

[3:59:05] Voice 11: do the chair if um if i may suggest some wording for your consideration um

[3:59:12] Voice 11: we were receive a referral receive a referral yeah on a on a potential rezoning application

[3:59:20] Voice 11: application or a rezoning application.

[3:59:22] Voice 11: Sure.

[3:59:24] Voice 11: Did

[3:59:25] Voice 10: you get that?

[3:59:27] Voice 10: Lisa, can you read it back?

[3:59:28] Voice 10: I'll just see those addresses again.

[3:59:31] Voice 11: Addresses are

[3:59:32] Voice 11: 950

[3:59:34] Voice 11: and 1260

[3:59:36] Voice 11: Phoenix Way.

[3:59:41] Voice 10: It was moved that the Gabriel Island

[3:59:43] Voice 10: Local Trust Committee request staff

[3:59:45] Voice 10: to contact City of Nanaimo

[3:59:47] Voice 10: and request that the Gabriel Island

[3:59:49] Voice 10: Local Trust Committee receive a referral

[3:59:51] Voice 10: for rezoning application of

[3:59:53] Voice 10: of 9-5-0 and 1-2-6-0, Phoenix, Wayne, and 9-0-B-C.

[4:00:02] Voice 24: so um that's moved and seconded and so called for a vote on the motion all those interiors that

[4:00:09] Voice 24: carries so we'll wait and see what happens thank you and

[4:00:12] Voice 11: if i made you the chair so what sap will

[4:00:14] Voice 11: do is we'll give the city and then i will call for information and um with that direction and

[4:00:23] Voice 11: keep you in the loop for when we'll expect to see you and how it would work yeah thank you very much

[4:00:28] Voice 11: That's RPM Gemara. And I wonder whether the Thetis Island look to the committee might get

[4:00:33] Voice 11: raised. Maybe.

[4:00:37] Voice 14: Let's see what they do there.

[4:00:42] Voice 24: You know, I think the difficulty is the city,

[4:00:48] Voice 24: not the regional district. Absolutely. The regional district may have the requirement

[4:00:54] Voice 24: requirement to do referrals um it's interesting that we don't often get even when we shouldn't

[4:01:03] Voice 24: get referrals from the cbrd um that impact i think that's how the language is if the particular

[4:01:12] Voice 24: rezoning or if a bylaw in particular has an impact on an adjacent area that say there's an

[4:01:20] Voice 24: obligation that they there should be a referral or notification but i don't think that the cities

[4:01:26] Voice 24: have any of that responsibility and neither do municipalities necessarily because i know

[4:01:30] Voice 24: i've never seen a referral from the north college for instance through

[4:01:34] Voice 11: the chair of

[4:01:36] Voice 11: local government processes on raise our needs of planning application but consider other agencies

[4:01:44] Voice 11: so i imagine they would they wouldn't mind forwarding this on now that they

[4:01:50] Voice 11: sit there with you let's go we'll

[4:01:53] Voice 24: see okay well that deals with the correspondence and i think

[4:01:59] Voice 24: we'll move along we've already dealt with the compliance and enforcement policy and thank

[4:02:03] Voice 24: everybody for that work particularly water and dingman and i i see uh jason yeomans has now

[4:02:09] Voice 24: showed up on my screen here that must indicate that we're going to talk about base for community

[4:02:14] Voice 24: community engagement options of policy statement amendment project staff

[4:02:18] Voice 24: report on page 196. Jason,

[4:02:21] Voice 24: I want to commend you for your work last night on the committee of the whole

[4:02:25] Voice 24: and being very professionally able to advise them on that work.

[4:02:32] Voice 13: Thank you, chair. I'd like to commend the committee,

[4:02:34] Voice 13: commend the committee of the whole for their thoughtful consideration of the

[4:02:37] Voice 13: policies in that document. I know it's, it is laborious, but important work.

[4:02:43] Voice 24: Well, there's good work going there. Yeah.

[4:02:44] Voice 24: governor. So over to you, Senator.

[4:02:47] Voice 13: Okay, thank you very much, Chair. Coming to you today as an

[4:02:50] Voice 13: emissary on behalf of Trust Area Services concerning the Islands Trust Policy Statement

[4:02:56] Voice 13: Amendment Project, just what I hope, or potentially you could take as much time as you want to

[4:03:00] Voice 13: consider it, but what I hope may be a short conversation. The current project charter for

[4:03:06] Voice 13: the Policy Statement Amendment Project envisions a modest amount of on-island engagement beginning

[4:03:12] Voice 13: in the spring and running through the summer of 2025. And the purpose of this engagement,

[4:03:17] Voice 13: as it's framed in the project charter, is to help inform local trust committee responses

[4:03:23] Voice 13: once you receive the draft policy statement on referral from trust counsel.

[4:03:28] Voice 13: And so the question that is essentially being asked of you today is what sort of information

[4:03:33] Voice 13: do you feel that you will need from your community in order to inform your local trust committee

[4:03:39] Voice 13: referral response. Table 2 in the staff report lays out a range of different types of public

[4:03:46] Voice 13: engagement that we might be able to carry out on your island over the course of the engagement

[4:03:51] Voice 13: period. I will note, regardless of which engagement option you choose, your constituents will still be

[4:03:58] Voice 13: able to share their opinions on the document directly with Trust Council in the form of a

[4:04:03] Voice 13: a survey most likely. So regardless of which of the on-island options you may choose.

[4:04:09] Voice 13: In the table, you know, the options really do range from nothing at all, essentially. You can

[4:04:15] Voice 13: receive the document on referral. And if you feel you have a command of it and or a command of what

[4:04:21] Voice 13: your constituents may feel about it, you can simply craft a referral response as a local

[4:04:25] Voice 13: trust committee. And then at the sort of far yet still modest end of the spectrum, trust area

[4:04:31] Voice 13: area services staff can show up on the island, run an information booth, have conversations and

[4:04:36] Voice 13: solicit information that way, which we then would pass on to you to inform your considerations.

[4:04:43] Voice 13: So I think I'll leave it there. You've got the table before you. I don't know if it's entirely

[4:04:47] Voice 13: exhaustive. There may be other ideas that you have. And certainly happy to entertain that

[4:04:51] Voice 13: conversation. Thanks.

[4:04:57] Voice 24: Okay. Let's get my head wrapped around the question there. So trustees,

[4:05:03] Voice 24: do you understand the ask and what the options are so just

[4:05:09] Voice 11: informally i can tell you that all

[4:05:12] Voice 11: the conversations i've had with quite a few people who understand what the policy statement is and

[4:05:17] Voice 11: how it guides all of our ocps they've all said to me even staunch trust supporters we don't care

[4:05:25] Voice 11: about public input other than the fact that you get it done and um so in a number of different

[4:05:32] Voice 11: I think most people just care that that policy statement does reflect the fact that the Islands Trust is a unique form of local government.

[4:05:45] Voice 11: That's really what they care the most about.

[4:05:49] Voice 11: That the policy statement reflects the object of the trust, and of course there's lots of disagreement about what the object actually means.

[4:06:00] Voice 24: So if I might be so bold as to ask, which option do you support?

[4:06:05] Voice 11: I support the option of getting on with the writing, finishing the policy statement.

[4:06:11] Voice 24: But we have options one through five. Yes.

[4:06:14] Voice 24: On page 100 and 97.

[4:06:18] Voice 24: Go ahead.

[4:06:19] Voice 11: So my favorite four because the Gabriela community is large. We've got, you know,

[4:06:25] Voice 11: second largest population in the trust area um if there's going to be on island engagement i think

[4:06:34] Voice 11: um we should put some efforts here and there are a lot of newcomers who are um not familiar with

[4:06:42] Voice 11: the policy statement or even the island's trust and so i think there's some opportunity for

[4:06:47] Voice 11: for education engagement not just to inform our LTC response but to galvanize community interest

[4:06:56] Voice 11: in the whole process so you know with respect to the people that you talk to the ones that are

[4:07:03] Voice 11: familiar with the Island Trust absolutely get it done yeah and they will submit their comments if

[4:07:08] Voice 11: they want I'm more concerned about I think the large majority of the population that

[4:07:16] Voice 11: frankly doesn't understand what we do why a policy statement would exist um and how it relates to

[4:07:23] Voice 11: their lives i would love to see this tied to our ocp review in some way but i think there should

[4:07:29] Voice 11: be for gabriel at least a formal structured opportunity for um engagement um if it doesn't

[4:07:39] Voice 11: work uh it'll work it'll work i the the challenge is distinguishing this from our ocp

[4:07:47] Voice 11: and from you know already an engagement right there's a level of exhaustion but i think if we

[4:07:54] Voice 11: had i would choose for having staff lead a community information meeting but actually i

[4:08:02] Voice 11: would say in an evening i know it's hard for staff to because then it's going to be cost to stay

[4:08:08] Voice 11: overnight um so i'm not really sure um or an ltc led like you and i could lead an engagement

[4:08:19] Voice 11: evening meeting and staff could support online you know with an electronic

[4:08:26] Voice 11: presence and we'd have a minute taker there and some information um i think it needs to be an

[4:08:34] Voice 11: evening meeting and i think it needs to be targeted to people who are just not familiar with the

[4:08:39] Voice 11: project i totally i totally agree with you on that helby um and i'm thinking that i don't think i

[4:08:47] Voice 11: want to add it on to a regular lpc or born on municipality meeting maybe they do it's too much

[4:08:54] Voice 11: yeah and also it does confuse people between the ocp review which we always talk about and

[4:08:59] Voice 11: LCC meetings so I think these be separate um and I'm happy with with five actually um

[4:09:10] Voice 11: that would

[4:09:11] Voice 11: be five right that would actually be five but I do a combination personally of

[4:09:17] Voice 11: three and four because I think evening meetings for access are really important

[4:09:24] Voice 11: um and I think Trustee Yates and I could lead the in-person discussion it could be a ground up

[4:09:30] Voice 11: look for them yeah maybe anywhere and staff could support with electronic presence um that would be

[4:09:37] Voice 11: my preference a special one meeting let's

[4:09:41] Voice 24: let's ask jason because you didn't identify evening

[4:09:46] Voice 24: meetings as an option nor did you identify electronic or physical participation and so

[4:09:53] Voice 24: So that variation on that theme as four or five is essentially it.

[4:10:02] Voice 24: What's your anticipation?

[4:10:04] Voice 24: How well will that be received?

[4:10:09] Voice 13: In populating this table, I think we were primarily trying to work within the modest

[4:10:15] Voice 13: budget that we have and imagining how that might be spread across 13 local trust committees.

[4:10:21] Voice 13: however I think you've hit on probably a fine middle ground that's not reflected in the table

[4:10:26] Voice 13: which is that if trustees Elliot and Yates wish to host the on-on component of the meeting

[4:10:32] Voice 13: and then have staff join in electronically that's you know I think that's a comfortable middle

[4:10:38] Voice 13: ground in so

[4:10:41] Voice 13: far as you know yes there's still a hall rental yes there may still be advertising

[4:10:45] Voice 13: but there isn't that additional staff overnight cost let's say of us traveling up there and uh

[4:10:51] Voice 13: and spending the evening on gabriola and

[4:10:54] Voice 24: an evening meeting would just require staff to

[4:10:57] Voice 24: rotate their work shift to accommodate that so it wouldn't be an additional expense associated

[4:11:02] Voice 24: okay so well i could but that would have additional expenses i'm sure

[4:11:11] Voice 11: I do think, sorry, the Haven would be a good venue. Wintertime is a good time. When is this

[4:11:17] Voice 11: September?

[4:11:20] Voice 24: Yeah, we

[4:11:22] Voice 13: kind of, we can't quite get any of this underway, both until the document

[4:11:28] Voice 13: has approval in principle by Trust

[4:11:30] Voice 13: Council, and also until we have an approved budget,

[4:11:33] Voice 13: so we know how much we can spend on this work.

[4:11:36] Voice 11: And the Haven is a good venue, but it's quite

[4:11:39] Voice 11: Quite a bit more expensive than, say, the commons.

[4:11:42] Voice 11: The commons could be good, yeah.

[4:11:45] Voice 24: So because you've mentioned budget now,

[4:11:49] Voice 24: I'm guessing that you're pretty, because you must be working on it,

[4:11:53] Voice 24: the revised project charter,

[4:11:55] Voice 24: because the business case came through executive committee,

[4:11:59] Voice 24: and I sort of suggested there was a strategy to that,

[4:12:04] Voice 24: in that do you want to save money or spend money?

[4:12:08] Voice 24: in the budget and what came through in that is a reduction in the budget assuming a lower level

[4:12:14] Voice 24: of engagement so um have you anticipated that there's obviously this was crafted long before

[4:12:22] Voice 24: the executive committee advanced the recommendation it has do you have any remarks there without

[4:12:28] Voice 24: letting the cat out of the bag

[4:12:29] Voice 13: you're not letting the cat out of the bag at all that was a decision

[4:12:33] Voice 13: made by executive committee in an open meeting so it's there in the minutes um this uh this

[4:12:40] Voice 13: report before you does not uh reflect the decision that that ec made on october the 30th

[4:12:48] Voice 13: we are continuing to work off of the project charter that was approved by trust council at

[4:12:53] Voice 13: its september meeting until such time as that project charter is replaced by an updated version

[4:12:58] Voice 13: Now, of course, with EC's potential budget decision on October 30th, we then are in the process of crafting a revised project charter to go to the next trust council to accompany that new budget request.

[4:13:12] Voice 13: And in that reduced budget request, there would be no money for on-island engagement, basically.

[4:13:19] Voice 13: Basically, we would be limited to, and this is sort of forecasting things that are not yet set in stone in any way in an approved project charter.

[4:13:30] Voice 13: But with the reduced budget, you would be looking at an online survey component, most likely one that is mostly designed and administered by staff, perhaps with a little bit of external expertise brought to bear.

[4:13:44] Voice 13: and an online sort of virtual workshop for constituents of the trust area

[4:13:50] Voice 13: to learn about the policy statement project and share their questions

[4:13:55] Voice 13: and potentially their comments through that venue as well.

[4:13:58] Voice 13: So in that revised budget, there wouldn't be the opportunity

[4:14:00] Voice 13: for at least trust area services staff to have their boots on the ground

[4:14:05] Voice 13: on the islands.

[4:14:06] Voice 24: Yeah.

[4:14:07] Voice 24: So if you don't mind, presumably the feedback that you now will be getting

[4:14:13] Voice 24: from LTCs may also give you an indication of those areas like let's say Gabriola with a large

[4:14:19] Voice 24: population want to have more intimate contact with the community and other islands perhaps

[4:14:26] Voice 24: with smaller populations not necessarily that makes a difference but that may be less interested

[4:14:31] Voice 24: in that level obviously there's going to be a balancing act there that even if there's less

[4:14:36] Voice 24: budget there's still potentially opportunity to focus on areas that need have the necessity for

[4:14:41] Voice 24: more support and be able to accommodate those that need less support. So I think we just need

[4:14:47] Voice 24: to base our decision based on the current charter and say, this is what we want. And then once

[4:14:52] Voice 24: council decides how much money it wants to spend, how much time it wants to take to advance the

[4:14:57] Voice 24: policy statement, because certainly there is some anxiety on advancing this and a little bit more

[4:15:02] Voice 24: rapidly in order to ensure that it gets done by the end of this term. So

[4:15:06] Voice 24: those are all very real

[4:15:08] Voice 24: real things. But do you agree we shouldn't be basing our decision based upon the project

[4:15:15] Voice 24: chart that we have before us already? Yeah. Okay.

[4:15:18] Voice 24: So

[4:15:19] Voice 11: one final question though. If the LTC is confident that we have the pulse of the community

[4:15:27] Voice 11: and we've got enough input, this is about an LTC referral response. It isn't actually

[4:15:33] Voice 11: about public engagement because the public has the opportunity to engage

[4:15:37] Voice 11: and everything else.

[4:15:39] Voice 11: So what I was thinking was great opportunity to foreground the work,

[4:15:44] Voice 11: have people understand what's happening.

[4:15:46] Voice 11: But if that's just, that's actually not the purpose,

[4:15:48] Voice 11: the LTC needs to give a response.

[4:15:51] Voice 11: So our LTC could consider the policy, the document,

[4:15:57] Voice 11: when it's approved in principle, adding LTC meeting, a public meeting.

[4:16:04] Voice 11: and if you know we could advertise that and say we're going to be spending an hour two hours

[4:16:10] Voice 11: whatever um and if people are jumping up and down say no you've misunderstood our community and

[4:16:16] Voice 11: we think this referral response is terrible that we do it again but like it's our ltc's response

[4:16:25] Voice 11: is what i'm suddenly just understanding it's not necessarily a whole community engagement so i think

[4:16:31] Voice 11: Yeah, I got off on the wrong track a little bit, yeah.

[4:16:37] Voice 24: That's a brilliant question.

[4:16:39] Voice 24: You really brought a focus to this question.

[4:16:44] Voice 24: And so it does beg the question of, Jason,

[4:16:48] Voice 24: do you concur with that notion that this is an LTC decision

[4:16:53] Voice 24: that ultimately you're looking here

[4:16:59] Voice 24: for support of the policy statement

[4:17:01] Voice 24: statement um versus engagement of the public in that support is that characterized correctly

[4:17:09] Voice 24: jason

[4:17:10] Voice 13: that that is my understanding of the exercise if you'll sort of bear with me momentarily i

[4:17:16] Voice 13: wouldn't mind cracking open uh the work plan for this project just to make sure that i've got

[4:17:22] Voice 13: an accurate understanding of the of the of the purpose there's been obviously a lot of work on

[4:17:27] Voice 13: this project has been done before i arrived on the scene and i'm still making trying to

[4:17:31] Voice 24: make sure that

[4:17:31] Voice 24: i've got i think i think

[4:17:33] Voice 21: toby is right

[4:17:34] Voice 24: but absolutely we need to be certain about what

[4:17:38] Voice 24: the intention is so

[4:17:40] Voice 11: well well um yeah planner yeomans is digging that up i can tell you two

[4:17:44] Voice 11: people said to me two different islands one on salt spring one of gabriel i said well why don't

[4:17:49] Voice 11: you guys just get on with it because that's what we elected you to do yeah i thought yeah i get

[4:17:53] Voice 11: that we have been well that is

[4:17:56] Voice 11: definitely an interest to it with the with the committee of

[4:17:59] Voice 11: the whole like we we are crafting it and so we're representing our community and we have their

[4:18:07] Voice 11: interests in mind i don't know if like so the wording here is to seek community input to inform

[4:18:14] Voice 11: the ltc's referral response to trust council so i think we're kind of but this is also doubling up

[4:18:22] Voice 11: on a the six-month engagement with the community that programs committee sort of wanted to do

[4:18:30] Voice 11: which i disagreed with entirely because the longer an engagement process the worse

[4:18:37] Voice 11: the responses it just doesn't work um when

[4:18:43] Voice 24: when is this charter

[4:18:49] Voice 13: the project charter was last approved in an updated version of the project charter was

[4:18:55] Voice 13: improved was approved by trust council in september of 2024 so at your last uh at your

[4:19:00] Voice 13: last trust council meeting

[4:19:01] Voice 11: okay we had intended i neglected to put a motion on the floor to shorten

[4:19:08] Voice 11: that six-month community engagement i think you

[4:19:11] Voice 11: tried yes you did you said something at that

[4:19:13] Voice 11: meeting because this is now getting to the point where we can't finish it this term that's exactly

[4:19:19] Voice 11: in december somebody has to put this on the floor to two months

[4:19:24] Voice 24: for

[4:19:25] Voice 11: review yeah

[4:19:26] Voice 24: one of our fellow

[4:19:26] Voice 24: executives might be up there everyone

[4:19:29] Voice 11: at the table you didn't talk about that toby out this september

[4:19:32] Voice 11: i did but we didn't actually leave it

[4:19:34] Voice 24: so we're still that's a strategic piece of bringing the

[4:19:39] Voice 24: focus to how much money you want to spend as opposed to the ways we want to get the work done

[4:19:44] Voice 11: So one of the things that I think is quite useful too are in the educational webinars

[4:19:50] Voice 11: that the Islands Trust does generally about mostly, you know, conservancy type things but

[4:19:56] Voice 11: an educational webinar about the trust policy statement could also be a relatively inexpensive

[4:20:04] Voice 11: way to engage the public because those people who are really interested can watch it live or they

[4:20:10] Voice 11: They can watch it every quarter of the year.

[4:20:11] Voice 11: Yeah,

[4:20:12] Voice 24: it could be perceived as disingenuous.

[4:20:14] Voice 24: I don't know.

[4:20:16] Voice 24: Anyway, Jason, do you have an answer for us on the objective here?

[4:20:21] Voice 13: I do, yeah.

[4:20:22] Voice 13: So following approval in principle,

[4:20:24] Voice 13: the document is going to be referred to local trust committees

[4:20:27] Voice 13: and island municipalities for local trust committee

[4:20:30] Voice 13: and island municipality consideration.

[4:20:32] Voice 13: The six-month public engagement window, it's my understanding,

[4:20:36] Voice 13: was meant to help inform that those local trust committee

[4:20:40] Voice 13: or island municipality responses to that referral. Now granted, the information gleaned through the

[4:20:48] Voice 13: engagement could also inform Trust Council's decision, but I understand from earlier phases

[4:20:56] Voice 13: of this project that representatives from some islands felt their local communities were

[4:21:03] Voice 13: insufficiently engaged and wanted to leave a longer window in order to help them understand

[4:21:08] Voice 13: understand the nature of the document and its potential impact on their communities.

[4:21:13] Voice 13: And then the local trust committee would be the conduit by which that information would

[4:21:17] Voice 13: then reach back to trust counsel.

[4:21:20] Voice 24: But in fairness, that's a reflection on the previous term's work on the policy statement,

[4:21:27] Voice 24: which is very different today than what it was in the fall of 2020, whatever it was.

[4:21:38] Voice 7: yeah it is yeah so

[4:21:40] Voice 24: given that then let's come back to the lpc and trustees

[4:21:44] Voice 24: um the recommended motion there is looking for an option of engagement that you wish to um

[4:21:52] Voice 24: either conduct or have support to conduct uh one through seven actually i think it is there's two

[4:22:00] Voice 24: at the very tail end that are different than the first five but what's your feeling now

[4:22:09] Voice 24: on this is that a fair question to be asking Jason this is the answer you want I think yeah

[4:22:14] Voice 13: absolutely if you're it's either a selection of one of those engagement options or you'll see

[4:22:18] Voice 13: that in the alternative section I set up the language for you to request something slightly

[4:22:24] Voice 13: different which is which is what I previously heard from from trustee Elliot

[4:22:27] Voice 13: was sort of a

[4:22:28] Voice 13: variation on on a theme thank

[4:22:30] Voice 24: you so we

[4:22:35] Voice 11: would like to be so bold so do you want to go for an

[4:22:38] Voice 11: alternative trustee elliot and you and i host a session i'm actually happy to work this into a

[4:22:47] Voice 11: regular work program we're doing so much work on the policy draft right now um that i think if we

[4:22:57] Voice 11: had a town hall session during one of our regular business meetings uh and said you know we're now

[4:23:05] Voice 11: considering a referral on this um there's a bunch of documentation if anybody wants to come speak to

[4:23:11] Voice 11: it um but the ltc is going to make a decision uh or provide a referral response in this meeting

[4:23:19] Voice 11: so all it would be is part of our regular meeting agenda and if anybody wants to come to the town

[4:23:23] Voice 11: on-haul or submit letters they can do that and we make a decision in that meeting what our response

[4:23:30] Voice 11: would be i'm good with that i'm good i'm good at that um conditional upon what we decide with

[4:23:35] Voice 11: regard to our meeting calendar and because we have one of our next items of business is our

[4:23:42] Voice 11: meeting calendar you know

[4:23:44] Voice 24: that will come in due course so i think what we need to do is focus on

[4:23:47] Voice 24: the method and the

[4:23:48] Voice 24: actual dates will get nailed down when it becomes obvious that's how it's

[4:23:52] Voice 24: And I'm going to segue into the notion about electronic attendance of staff.

[4:23:58] Voice 24: Presumably, if number two is maybe what I heard, option number two, town hall, presumably staff could attend electronically to provide that support role to provide that professional, not that trustees wouldn't do it, but provide that professional oversight on the process at this point.

[4:24:17] Voice 24: Is that a reasonable thing to think?

[4:24:20] Voice 13: Certainly, if we're talking about a regular LTC business meeting during regular business hours, it's easy enough for staff to pop on your screen, much as much as I'm doing right now.

[4:24:31] Voice 24: Right. And I would suggest that

[4:24:33] Voice 24: we should plan for that being a long day, maybe starting early, maybe do some LTC business, do a town hall midday and then wrap up at the end of the day.

[4:24:44] Voice 24: then just simply make sure we have lunch and breaks

[4:24:47] Voice 24: and make it a good solid hard working day.

[4:24:51] Voice 24: Yeah.

[4:24:51] Voice 24: Okay, Jason.

[4:24:53] Voice 11: Yeah, I'm

[4:24:54] Voice 24: good with that.

[4:24:54] Voice 24: Yeah,

[4:24:54] Voice 11: no six month period needed here.

[4:24:56] Voice 24: All right, so trustees, another motion.

[4:24:59] Voice 11: Okay.

[4:25:01] Voice 11: I move that the Gabriel Island Local Trust Committee

[4:25:05] Voice 11: select engagement option number two

[4:25:07] Voice 11: for phase four community engagement

[4:25:09] Voice 11: about the new draft Islands Trust Policy Statement.

[4:25:13] Voice 11: I'll second that.

[4:25:13] Voice 11: moved

[4:25:14] Voice 24: and seconded thank you very much trustees um any further discussion all those in favor

[4:25:20] Voice 24: that carries unanimously jason you got

[4:25:23] Voice 11: it zero dollars spent i

[4:25:26] Voice 22: like that

[4:25:29] Voice 22: your boss will be happy that's right

[4:25:33] Voice 23: okay i realize that we cut the budget out so is there any further business on 13.2 jason or

[4:25:38] Voice 23: trustees no

[4:25:41] Voice 13: further business for me sir okay

[4:25:43] Voice 23: thanks yeah thanks

[4:25:45] Voice 11: jason see

[4:25:46] Voice 24: you all again soon

[4:25:48] Voice 24: okay i 18.3 on stress conservancy report highlights of the answers conservancy from

[4:25:54] Voice 24: october 1st these are here for our information and the public's information mostly to understand the

[4:26:00] Voice 24: work of the conservancy we have two conservancy members on this ltc i'm not sure how that happened

[4:26:05] Voice 24: but it is who would like to address this report i

[4:26:08] Voice 11: would love to address this report because

[4:26:10] Voice 11: we

[4:26:11] Voice 11: don't very often get to talk about the conservancy um in public so two things we have an amazing

[4:26:17] Voice 11: new board member tanner timothy who comes from tlaman and we like hi first nations he's a gis

[4:26:25] Voice 11: expert which is super helpful he's young he's very wise and he i love listening to him um one

[4:26:34] Voice 11: of the things he said at one of our meetings was how important it is to improve our understanding

[4:26:39] Voice 11: of environmental stewardship and anthropogenic changes that are everywhere and one of the other

[4:26:47] Voice 11: things he said was indigenous people are one of the most important stakeholders in the islands

[4:26:52] Voice 11: trust area represented by the arms trust conservancy so it's wonderful to have him on board

[4:26:59] Voice 11: board um and the only other thing i wanted to say was to as uh trustee elliott mentioned earlier

[4:27:06] Voice 11: to thank um galt and yarrow coons for uh the nap tap covenant on that property on gabriel

[4:27:15] Voice 11: super good way to preserve the natural environment and that was if you thought it was short i thought

[4:27:22] Voice 11: it was long but any either way they got it done and it's it's great we want to thank residents for

[4:27:28] Voice 11: taking that on it's really important work yeah

[4:27:32] Voice 24: great okay anything further to add trustee elliott

[4:27:36] Voice 7: no okay

[4:27:37] Voice 24: thank you both of you for your work on the conservancy um i did at our most recent

[4:27:43] Voice 24: executive committee day of our meeting have the opportunity to meet virtually uh timothy on the

[4:27:49] Voice 24: line that's fantastic yeah uh so let's move along the trust conservancy the heron i'm

[4:27:59] Voice 24: pleased to tell you i get a paper copy of that in the mail and it's a lovely piece of

[4:28:03] Voice 11: my

[4:28:04] Voice 24: coffee table uh literature for my guests to review i

[4:28:09] Voice 11: get 10 copies and they're gone

[4:28:10] Voice 11: almost instantly oh

[4:28:12] Voice 24: wow i'm only getting one um so let's move along if that's okay

[4:28:17] Voice 24: applications report dated october 31st are there any questions for staff on the applications

[4:28:24] Voice 11: When will we be seeing the strand, the two applications for that shoreline variance?

[4:28:31] Voice 11: It just seems to have lapsed for a very long time.

[4:28:36] Voice 24: Do you know

[4:28:37] Voice 24: the answer to that one?

[4:28:38] Voice 5: The strand?

[4:28:39] Voice 5: I do not know the answer.

[4:28:40] Voice 5: I know there are applications you're referring to.

[4:28:44] Voice 11: 1160 and 1170, the strand.

[4:28:46] Voice 5: One

[4:28:47] Voice 11: that's under revisions and one that's under review.

[4:28:52] Voice 24: This is a beautiful new report, by the way.

[4:28:54] Voice 11: I like it.

[4:28:56] Voice 11: It's more detailed.

[4:29:02] Voice 24: Okay, so you'll bring us to our next meeting?

[4:29:07] Voice 24: You don't need directions for that.

[4:29:10] Voice 24: Because those two properties predate

[4:29:12] Voice 11: this term.

[4:29:14] Voice 24: Yeah, yeah, yeah.

[4:29:15] Voice 24: Well, some of these things take forever, but not our delays.

[4:29:19] Voice 24: delays. So anything else on the application report?

[4:29:25] Voice 11: I just want it noted for the record that shoreline development variance permits should go out

[4:29:31] Voice 11: of style.

[4:29:32] Voice 11: Yeah, I

[4:29:33] Voice 11: agree. I totally agree. And that reminds me about another development variance permit

[4:29:40] Voice 11: it that we started looking at at the very beginning of this term on um on el grano

[4:29:48] Voice 11: and i know we did refer that to the name of first nation marine division

[4:30:00] Voice 8: Yeah.

[4:30:02] Voice 11: Should we inquire as to...

[4:30:05] Voice 11: I think I inquired with Warren a little while ago, and we didn't lose.

[4:30:10] Voice 11: No, we just...

[4:30:12] Voice 11: Okay.

[4:30:15] Voice 24: Can we move along?

[4:30:17] Voice 24: Yeah.

[4:30:17] Voice 24: Trustee and local expense reports. That's really there for information.

[4:30:21] Voice 24: If you have any questions, you can go to Nancy Vargas for answers.

[4:30:25] Voice 24: Adopted policies and standing room solutions.

[4:30:28] Voice 24: Unless there's any changes or there's necessity for something new.

[4:30:31] Voice 24: we're

[4:30:32] Voice 11: going to remove the standing resolutions regarding deferral of enforcement okay because

[4:30:40] Voice 11: we now have a policy 2022 we have

[4:30:43] Voice 24: that under advisement from staff we're ready for that

[4:30:46] Voice 24: zero

[4:30:47] Voice 11: eight nine and zero six six because now we have a policy

[4:31:04] Voice 24: We should ask

[4:31:06] Voice 11: staff if it's safe to remove it.

[4:31:13] Voice 5: I'm just looking back through Ward's report to see if it's noted in there anywhere, but perhaps it would be best to just to seek his advice.

[4:31:21] Voice 5: Yes.

[4:31:21] Voice 24: Do we need a motion to do that?

[4:31:25] Voice 24: Yes.

[4:31:26] Voice 24: That would be good.

[4:31:27] Voice 24: So I move that the Gabrielle LPC request bylaw enforcement to advise on the necessity of

[4:31:38] Voice 24: the rescinding of standing resolutions regarding bylaw enforcement.

[4:31:46] Voice 7: Yes.

[4:31:46] Voice 14: Do you have a second?

[4:31:47] Voice 14: Yeah.

[4:31:48] Voice 14: Do you get that?

[4:31:50] Voice 14: Perfect.

[4:31:51] Voice 24: All those in favor?

[4:31:54] Voice 24: skip the debate

[4:31:56] Voice 24: okay awesome

[4:31:58] Voice 24: First Nations relationship building

[4:32:00] Voice 24: update

[4:32:01] Voice 24: you know I think actually the

[4:32:04] Voice 24: burning

[4:32:05] Voice 24: dust and bones is a great

[4:32:08] Voice 24: relationship building event

[4:32:09] Voice 24: and

[4:32:10] Voice 11: having Elder

[4:32:11] Voice 11: Manson here today

[4:32:13] Voice 11: in

[4:32:14] Voice 24: fact we heard from the members

[4:32:16] Voice 24: in public that we should

[4:32:18] Voice 24: do that more often

[4:32:19] Voice 24: it opens the meeting up

[4:32:22] Voice 24: And again, I'm grateful.

[4:32:24] Voice 24: Climate change action, anybody?

[4:32:28] Voice 24: Local Trust Committee web page.

[4:32:30] Voice 24: So, good as it gets.

[4:32:33] Voice 24: Our work program, active projects and future projects.

[4:32:37] Voice 24: Are there any anticipated changes there?

[4:32:40] Voice 11: I don't understand your comment, Jesse Yates, about the minor projects.

[4:32:45] Voice 11: Ecological protection zone.

[4:32:47] Voice 11: 2014.

[4:32:48] Voice 23: So

[4:32:48] Voice 11: you said that the intent of that project was not to rezone how the city nature reserve to conservation type zone?

[4:32:57] Voice 11: Who's comment?

[4:32:58] Voice 11: Trustee Yates earlier.

[4:32:59] Voice 11: Yeah.

[4:32:59] Voice 11: The project has been about creating a new zone and applying it to Sullivan's finish day.

[4:33:06] Voice 11: Yeah, what you

[4:33:07] Voice 24: said, that's what you were talking about at the end of that.

[4:33:11] Voice 11: Oh, shut that out.

[4:33:12] Voice 11: So yeah, the whole intent was to create an ecological protection zone as like a holding zone, similar

[4:33:19] Voice 11: to what GILS did.

[4:33:22] Voice 11: And it was to, it's for when a development application comes before us, and there may be a chance to preserve a very sensitive ecosystem area.

[4:33:35] Voice 11: And so that would get this special zoning.

[4:33:39] Voice 11: it's not a passive recreation the way elder cedar is elder cedar is a well-used

[4:33:45] Voice 11: a reserve and it already is protected it already is protected you know as much as it's supposed to

[4:33:51] Voice 11: be by the fact that it's a nature reserve it's so we know spain nature reserve so it has but

[4:33:59] Voice 11: it's passive recreation and so what the intent of this ecological protection zone was for not to

[4:34:07] Voice 11: have passive recreation not to have any kind of recreation just to for the sake of looking after

[4:34:13] Voice 11: a sensitive ecosystem i understand but the entire project my understanding from the very beginning

[4:34:19] Voice 11: was that elder cedar was going to be rezoned and because there's already already passive recreation

[4:34:25] Voice 11: as a use that is what triggered what is encompassed by passive recreation are we wedging

[4:34:31] Voice 11: that into the zone and so if you're saying this project has gone off the rails from the beginning

[4:34:37] Voice 11: yep then it what are we doing why is it still on the list so

[4:34:43] Voice 24: maybe i can just ask a question

[4:34:46] Voice 24: so there's two questions i think what you're saying is that the which the section of that

[4:34:53] Voice 24: statement there which includes the rezoning of elder cedar nature reserve should be deleted

[4:34:58] Voice 24: exactly

[4:34:58] Voice 11: and

[4:34:59] Voice 24: what this is in your mind is a zone that exists in the zoning options on gabrielle

[4:35:06] Voice 24: island so if somebody comes along with a piece of land says i want this in an ecological protection

[4:35:10] Voice 24: zone it can be rezoned to that without actually creating a zoning yeah is that right yeah

[4:35:17] Voice 11: hey

[4:35:19] Voice 24: planning staff know all about

[4:35:20] Voice 5: this well i just was going to point you to your project charter

[4:35:24] Voice 5: because that's what you would need to amend in the purpose.

[4:35:28] Voice 5: Where

[4:35:28] Voice 24: are we with that? It's not in our report.

[4:35:31] Voice 24: No, it

[4:35:31] Voice 5: is not. No, but that's what's providing direction for your project,

[4:35:36] Voice 5: is the project charter, and it does, that's currently drafted.

[4:35:41] Voice 5: This would really be a substantial change to that.

[4:35:45] Voice 5: And so, because the purpose of the project and the project charter

[4:35:49] Voice 5: is to rezone Elder's Year Nature Reserve to an ecological protection zone that is side-producting.

[4:35:56] Voice 5: If the purpose of the project, if you would like the purpose of the project to be different,

[4:36:01] Voice 5: to be, then you can provide side-to-side direction and we could amend the project

[4:36:08] Voice 5: chart and bring it back to

[4:36:09] Voice 8: the OCP review and we

[4:36:10] Voice 11: could remove it from our minor projects.

[4:36:13] Voice 11: Okay, no,

[4:36:14] Voice 24: no, no, I don't think that's the intention.

[4:36:16] Voice 24: No,

[4:36:16] Voice 11: but it is. You're creating a new zone and that's what you do in an OCP review.

[4:36:21] Voice 11: We're not applying that zone to Elder Cedar.

[4:36:23] Voice 11: Fair enough.

[4:36:25] Voice 11: Remember the first time you mentioned that, I said, okay, I'll

[4:36:27] Voice 12: go with that.

[4:36:27] Voice 12: This has gone

[4:36:27] Voice 11: off the rails from the very beginning and I think we do need a correction.

[4:36:32] Voice 11: Yes, it has gone off the rails from the very beginning.

[4:36:35] Voice 24: Let's continue here. So, do you understand that?

[4:36:40] Voice 5: Well, I'm hearing a few things. If I can go back as well just to the comment about drafting

[4:36:47] Voice 5: a zone that will not apply anywhere. That's another thing that staff might have some advice

[4:36:55] Voice 5: about. I don't know if that would be necessarily a really good use of your time and resources.

[4:37:02] Voice 5: But it could be done in the OCP.

[4:37:03] Voice 5: And it could be done in your land use bylaw review.

[4:37:06] Voice 9: Yeah.

[4:37:06] Voice 5: which is the next project that's when you will get to the point of drafting something so

[4:37:16] Voice 11: and to follow up on that you know when the gabrielle land steward society asked for

[4:37:21] Voice 11: something similar two years ago they got it almost immediately because people saw the value

[4:37:26] Voice 11: of having a holding zone for potential land that could be for community use but it had

[4:37:32] Voice 11: We didn't go through the LTC.

[4:37:36] Voice 11: Yeah, I did.

[4:37:38] Voice 11: We have

[4:37:38] Voice 8: a zone for what?

[4:37:40] Voice 11: Well, I don't know what it's called,

[4:37:42] Voice 11: but the discussion involved having a holding zone

[4:37:45] Voice 11: for potential land uses for the community,

[4:37:51] Voice 11: but it didn't go through the LTC to create a new zone,

[4:37:57] Voice 11: a community services zone.

[4:37:59] Voice 11: Yeah, community services zone.

[4:38:00] Voice 24: yeah

[4:38:01] Voice 11: it's yeah but there was i don't think we went through like

[4:38:05] Voice 24: we have a wigs transfer station

[4:38:06] Voice 24: and a fire hall yeah community services so

[4:38:09] Voice 11: i don't think we've created a new zone for that

[4:38:12] Voice 11: it didn't happen right away they advocated and said we want this to be part of the ocp project

[4:38:17] Voice 11: yeah well we want to amend that yeah minor project where are we at now because i thought

[4:38:24] Voice 11: it wouldn't refer to send a book in there we were waiting on capacity agreement to get their input

[4:38:29] Voice 11: But on

[4:38:30] Voice 5: the most recent LTC direction was that we are incorporated the engagement is the name of this minor project with the major project.

[4:38:41] Voice 8: Right.

[4:38:46] Voice 8: Okay,

[4:38:46] Voice 24: so what's the staff advice bottom line should this minor project be.

[4:38:54] Voice 24: terminated proceed no further and should an ecological protection zone be added to the

[4:39:04] Voice 24: land use bylaw at the time that we update it well

[4:39:09] Voice 11: after the rcp people agree to it

[4:39:12] Voice 11: if people want that they have to want that certainly with the gill's proposal people

[4:39:18] Voice 11: people wanted that yes oh

[4:39:20] Voice 24: well actually only the trustees have to want it yes I know

[4:39:23] Voice 24: that's okay

[4:39:24] Voice 24: I understand then

[4:39:26] Voice 11: I think you're right I think but

[4:39:27] Voice 24: I'm looking for staff advice what to do because

[4:39:29] Voice 24: we've had this conversation at least two years

[4:39:32] Voice 8: and we need

[4:39:34] Voice 24: to do a lot from this and if it's

[4:39:37] Voice 24: just misconstrued then we have to take our bite swallow our losses and and do what needs to be

[4:39:44] Voice 24: done and it sounds to me like we need an lub we need a new zone in the lub for which would be a

[4:39:51] Voice 24: catchment area for potential ecological use yeah

[4:39:57] Voice 5: yeah i think if this project does not reflect to

[4:40:01] Voice 5: the ltc's this occur so if you're not interested in doing that and there's an instant feather

[4:40:07] Voice 5: interest that could fit within the ocp by just by an overview project then certainly i think you

[4:40:13] Voice 5: just you could address that so you

[4:40:16] Voice 17: need to get that

[4:40:16] Voice 5: uh and and to get out that very medium of

[4:40:20] Voice 5: adb that i'm not sure what we could look at how to include that in that major project

[4:40:25] Voice 5: can i

[4:40:27] Voice 11: get

[4:40:29] Voice 5: you to make the motion

[4:40:30] Voice 24: sir sure

[4:40:30] Voice 5: i

[4:40:31] Voice 11: move that the gabriel island local trust committee

[4:40:34] Voice 11: committee request staff to remove the minor project, not minor project, that's the only

[4:40:44] Voice 11: one listed, ecological protection zone.

[4:40:48] Voice 14: That will be amended.

[4:40:49] Voice 11: From the active projects list?

[4:40:51] Voice 11: Yeah, from the active projects list.

[4:40:54] Voice 11: And how does it provide options for creating an ecological protection zone through the

[4:41:02] Voice 11: OCP amendment project?

[4:41:04] Voice 11: yeah project yeah

[4:41:06] Voice 23: brilliant i'm good with that thank you

[4:41:08] Voice 23: yeah i wanted

[4:41:11] Voice 11: to get this project is

[4:41:13] Voice 11: not moving so

[4:41:14] Voice 24: just for certainty let's hear it back uh

[4:41:18] Voice 10: this move that we gave you on our local

[4:41:19] Voice 10: trust committee request staff to remove the minor project ecological protection zone from the active

[4:41:25] Voice 10: projects list and provide options for creating an ecological protection protection zone through

[4:41:31] Voice 10: the ocp and lub amendment project perfect right

[4:41:36] Voice 24: so moved seconded any discussion i'm sorry all

[4:41:41] Voice 12: those

[4:41:41] Voice 24: in favor that carries and i would recommend that the um the minor project work that is a land

[4:41:51] Voice 24: the the work on the ecological protection zone be burned or deleted so that no future planet

[4:42:00] Voice 24: I can stumble across it and figure out that that's what we mean in the next iteration.

[4:42:07] Voice 11: We'll add some notes.

[4:42:10] Voice 24: Bless you, that's what I wanted.

[4:42:11] Voice 11: You know, to add to that, the original planner, Ian Cox, did an amazing job on the original

[4:42:17] Voice 11: ecological protection zone, and I still want to thank him for his original work.

[4:42:22] Voice 14: So that's obviously out there.

[4:42:25] Voice 11: So now on our future projects list, sir,

[4:42:29] Voice 11: Are we moving to number one, that rezoning?

[4:42:33] Voice 24: Oh, because we don't.

[4:42:35] Voice 11: Yes.

[4:42:36] Voice 24: You

[4:42:37] Voice 11: see how efficient that is?

[4:42:40] Voice 11: Sorry.

[4:42:41] Voice 24: Minor projects, future projects.

[4:42:43] Voice 11: Does the LTC still want to initiate a rezoning

[4:42:47] Voice 12: and it's probably going to wait?

[4:42:48] Voice 24: Oh, where do you want to?

[4:42:50] Voice 24: Okay.

[4:42:51] Voice 24: Start from the beginning.

[4:42:52] Voice 24: We're dropping number three.

[4:42:55] Voice 11: Two.

[4:42:57] Voice 11: No, no.

[4:42:57] Voice 11: active projects report number two if we have no minor project anymore then you go to the

[4:43:04] Voice 11: future projects report on the next page and we have a list of three future projects that

[4:43:09] Voice 11: potentially we could so

[4:43:11] Voice 24: we do want to advance which projects i'm sorry do

[4:43:14] Voice 11: we want to advance

[4:43:15] Voice 11: the rezoning or the advisory planning commission bylaw or my violent competition

[4:43:22] Voice 11: I would like to advance the second one, only because I'm hesitant to advance the first one just yet.

[4:43:31] Voice 11: But we

[4:43:33] Voice 24: could advance the third one.

[4:43:38] Voice 11: Well,

[4:43:39] Voice 24: hang on. Maja Island Official Community Plan and Language By-law, is that a minor project? I don't think so.

[4:43:45] Voice 10: It's a targeted.

[4:43:50] Voice 5: what's described in the review not

[4:43:53] Voice 24: actually creating

[4:43:54] Voice 5: and which would not be a minor project

[4:43:56] Voice 5: number

[4:43:57] Voice 24: three not a minor project no i didn't think so but

[4:44:01] Voice 11: number two is very minor in memory

[4:44:03] Voice 11: i

[4:44:04] Voice 24: thought we decided we didn't need to do that i

[4:44:07] Voice 11: thought we did too i thought they were just

[4:44:09] Voice 11: going to make up their minds to meet yeah yeah

[4:44:11] Voice 11: no no no no my darling we haven't helped off

[4:44:15] Voice 11: No, no, no, number two.

[4:44:16] Voice 11: We

[4:44:16] Voice 24: don't need to do number two.

[4:44:18] Voice 24: Okay,

[4:44:18] Voice 11: let's try number two.

[4:44:19] Voice 11: That was your idea.

[4:44:20] Voice 11: Well, it was my idea, but not to make it a minor project.

[4:44:23] Voice 11: Thank goodness.

[4:44:24] Voice 11: It was my idea.

[4:44:25] Voice 11: I thought it was housekeeping and then the wording of the ABC bylaw.

[4:44:29] Voice 11: Okay, that's it.

[4:44:30] Voice 24: We're no longer going to

[4:44:31] Voice 11: spend

[4:44:33] Voice 24: any time on that.

[4:44:34] Voice 24: No.

[4:44:34] Voice 24: Okay, so let's get a motion to eliminate number two.

[4:44:38] Voice 11: Okay, yes.

[4:44:38] Voice 11: I move that number two, advisory planning bylaw on the future projects list

[4:44:44] Voice 11: just be removed. I'll second that.

[4:44:48] Voice 24: Perfect. No discussion. All of us. Okay. So now we're

[4:44:56] Voice 24: down to my job efficient plan of land use bylaws, not on my end. Sorry. Go ahead. Okay.

[4:45:03] Voice 11: So you were not at the town hall meeting. Much is very strong on a revision, a targeted

[4:45:14] Voice 11: amendment to the

[4:45:15] Voice 11: L.U.B.

[4:45:16] Voice 17: And

[4:45:17] Voice 11: so this is comprehensive.

[4:45:19] Voice 11: We've discussed numerous times, no, there's certain amendments

[4:45:22] Voice 11: that are very specific and not

[4:45:25] Voice 11: a lot of them. And we've actually deferred enforcement

[4:45:28] Voice 11: on everything until that land use

[4:45:31] Voice 11: bylaw is updated. So we're putting up, I think

[4:45:34] Voice 11: if we don't do this before the end of term, we're putting ourselves in

[4:45:37] Voice 11: some precarity with a long non-enforcement

[4:45:40] Voice 11: policy um i would like to see what the options are for resuming the property um i think that

[4:45:49] Voice 11: this is just going to continue to be an issue and i understand that it's probably for sale

[4:45:55] Voice 11: i think they're looking for buyers and whoever we whoever purchases that property

[4:46:01] Voice 11: that zoning goes with it what are we decided to signal an intent to change the zoning you know

[4:46:14] Voice 24: Now,

[4:46:14] Voice 14: I

[4:46:28] Voice 24: guess I'm uncomfortable with talking about this in public.

[4:46:32] Voice 24: Yeah,

[4:46:32] Voice 11: and I am too.

[4:46:34] Voice 11: And I'm uncomfortable about taking that on at this time

[4:46:37] Voice 11: because we're waiting for other information.

[4:46:39] Voice 16: That too.

[4:46:45] Voice 11: Why don't

[4:46:46] Voice 11: we hold off?

[4:46:46] Voice 11: Why don't we just leave these two on right now and just wait a little bit?

[4:46:51] Voice 24: We're going to have to make that decision today.

[4:46:53] Voice 11: Yeah.

[4:46:53] Voice 11: But

[4:46:54] Voice 24: let's keep it in there.

[4:46:55] Voice 24: I

[4:46:56] Voice 11: know we can't start a new project right away anyway.

[4:47:00] Voice 11: just cleaning up

[4:47:01] Voice 24: um so i think what you were hinting at there toby was that we've got a space

[4:47:08] Voice 24: on that well we've got two spaces on the active project system well maybe only one is do we want

[4:47:14] Voice 24: to advance anything to the active projects report or should we just reflect on where we're at

[4:47:21] Voice 24: and then the next meeting we could come prepared um to determine what we want to advance next

[4:47:27] Voice 24: that it's not like there's a shortage of work with the OCP.

[4:47:30] Voice 24: No,

[4:47:30] Voice 11: no, I'm not in a hurry to.

[4:47:38] Voice 24: Okay. So then we've amended the act with both of the lists. This is good. This is really good

[4:47:43] Voice 24: and so I'm going to go to our next meeting is scheduled to be determined. How come we

[4:47:50] Voice 24: haven't, how come we don't have a list of meetings?

[4:47:57] Voice 24: Oh, I missed that.

[4:47:58] Voice 24: There it is.

[4:47:59] Voice 11: We

[4:47:59] Voice 24: talked about that yesterday.

[4:48:02] Voice 24: Right.

[4:48:03] Voice 24: It's in the other.

[4:48:04] Voice 24: I got it.

[4:48:07] Voice 24: I'm on.

[4:48:10] Voice 24: Meeting schedule.

[4:48:11] Voice 24: There we go.

[4:48:12] Voice 24: That's in the addendum.

[4:48:14] Voice 24: It's one page and there's a bunch of meeting dates.

[4:48:18] Voice 24: So it's just not on the list.

[4:48:20] Voice 24: Well, that was what the problem is.

[4:48:23] Voice 11: Peter, did you want to look at that?

[4:48:24] Voice 11: Through the chair?

[4:48:26] Voice 11: would you like the meeting administrator to give a brief overview or i can since you're taking

[4:48:31] Voice 11: minutes um

[4:48:34] Voice 10: it's up to the chair i can do it as well whoever

[4:48:38] Voice 24: is the best and i you know we've

[4:48:40] Voice 24: read it right there's a bunch of days so if we're satisfied with those dates we should just

[4:48:46] Voice 24: um make the motion um there's

[4:48:51] Voice 11: two considerations if

[4:48:53] Voice 5: you just wanted if there's any that you would

[4:48:55] Voice 5: like to be electronic that you know this point too if you can indicate that now as well oh actually

[4:49:00] Voice 5: okay so

[4:49:03] Voice 11: i have two comments go

[4:49:04] Voice 14: ahead um

[4:49:06] Voice 11: one of my comments is i see we're skipping march 2025 i know

[4:49:11] Voice 11: we have council in march um and i foresee that as being probably a pretty busy agenda for the ltc

[4:49:19] Voice 11: is there any way to squeeze a March LTC meeting in even I know that we have council so I totally

[4:49:27] Voice 11: get why March isn't on here

[4:49:29] Voice 10: so through the chair the meetings the number of meetings are scheduled

[4:49:33] Voice 10: based on historically how many meetings that you have yeah and so I would expect that you might

[4:49:42] Voice 10: want to take a different meeting out if you don't if you want to meet in March and I can I can look

[4:49:47] Voice 10: at the schedule but it's going to be next to impossible to find you something yeah in march

[4:49:52] Voice 10: okay that's what i thought and i just wanted you to talk to you yeah yeah

[4:49:56] Voice 10: i can definitely

[4:49:56] Voice 10: look at it i've got the studying community schedule um but uh you've got trust council

[4:50:04] Voice 10: you've got the following week is um uh is it ubcm or avi no avicc um yeah

[4:50:14] Voice 11: i can see where we just

[4:50:16] Voice 11: when the space went in. I'm okay with that. I just wanted to double check because I kind

[4:50:20] Voice 11: of foresee a busy March. We can do it.

[4:50:25] Voice 11: We did it today. We'll just do it in April. And

[4:50:29] Voice 11: my only other comment was, I appreciate this very much. And I believe all of our local

[4:50:36] Voice 11: press committee meetings should be in public. I mean, sorry, in person, in person. Yeah,

[4:50:44] Voice 11: Yeah, in person, which I know we need to know well ahead of time in order to book a venue.

[4:50:52] Voice 11: I just feel like this is one good way to never alienate the public.

[4:51:01] Voice 11: You know, it's so easy to be alienated.

[4:51:03] Voice 24: Well, we certainly do get attendance.

[4:51:05] Voice 11: And I understand the cost. I really do.

[4:51:08] Voice 11: Climate change.

[4:51:09] Voice 11: And I try very hard in my own way to not incur costs for council and LDC.

[4:51:15] Voice 11: I really get it

[4:51:17] Voice 11: and I understand the climate change aspect

[4:51:18] Voice 11: of it as well

[4:51:22] Voice 11: but there's

[4:51:23] Voice 11: a cost to electronic work

[4:51:25] Voice 11: as well

[4:51:25] Voice 11: Julia

[4:51:26] Voice 24: keeps saying it's zero cost to electronic

[4:51:29] Voice 24: meetings

[4:51:29] Voice 24: no

[4:51:30] Voice 11: I meant environmentally

[4:51:31] Voice 24: oh well

[4:51:32] Voice 24: it doesn't come out of tax

[4:51:35] Voice 24: they're definitely climate change

[4:51:37] Voice 24: associated with servers across the world

[4:51:40] Voice 24: so the one thing

[4:51:41] Voice 24: we did talk about

[4:51:42] Voice 24: With respect to the policy statement work, is that we might start early.

[4:51:51] Voice 24: Do we need to identify those days now or just book those days and we'll figure out the timing later?

[4:51:59] Voice 5: Richard, I think you could adjust the start time later on.

[4:52:03] Voice 5: It may be difficult to do for the policy statement now, too, as I don't think we know when that will come through.

[4:52:11] Voice 24: Well, it has to come through pretty soon.

[4:52:13] Voice 24: um i would suggest we adopt these dates and when it becomes apparent what all the other 250 meetings

[4:52:21] Voice 24: have fallen out on the calendar too if we want to do something we could but obviously if you

[4:52:28] Voice 24: want to do something in march you do want to make sure the venues do we have an ultimate venue on

[4:52:34] Voice 11: gabriella yeah the haven sometimes oh the haven

[4:52:37] Voice 11: yeah sometimes we is one of those groups go ahead

[4:52:41] Voice 11: So I am just looking at the meeting calendar that was supplied to Executive Committee.

[4:52:45] Voice 11: There is room in March, but most of the focus groups and the special meetings around our OCP project are late February and early March.

[4:52:55] Voice 11: So I just don't think we're going to have meetings anyway.

[4:52:59] Voice 11: I think the meeting calendar is fine.

[4:53:02] Voice 11: Yeah, okay.

[4:53:05] Voice 11: Are you happy to move that Gabriel Island Local Trust Committee approve their agenda 2020, their January 2025 to March 2026 meeting schedule?

[4:53:19] Voice 11: I'll second that.

[4:53:20] Voice 24: And that they be in person?

[4:53:22] Voice 11: That would be my preference.

[4:53:25] Voice 11: On this schedule it says regular, that means in person.

[4:53:29] Voice 14: Yeah.

[4:53:30] Voice 14: They're all?

[4:53:31] Voice 14: Oh, I see.

[4:53:35] Voice 10: was your option to choose in person or electronic if you wanted to identify any electronic at this

[4:53:41] Voice 10: time yeah um if not you can just adopt the meeting schedule and it will reflect that they're all

[4:53:46] Voice 10: electronic will be moved to reflect that they're all in person okay

[4:53:49] Voice 11: through the chair regular just

[4:53:51] Voice 11: means it's a regular business meeting versus oh special

[4:53:54] Voice 11: business meetings i think outside of your

[4:53:57] Voice 11: Yeah, yeah. So do we need an addendum to the motion? If we do, we do want to have them in

[4:54:04] Voice 11: present, which that's the default. So I'll second that motion.

[4:54:13] Voice 24: We can always change the meeting

[4:54:15] Voice 24: to a different time.

[4:54:17] Voice 11: Don't forget a snowstorm or whatever.

[4:54:19] Voice 24: Okay, so you want to make a motion?

[4:54:20] Voice 24: I did.

[4:54:21] Voice 11: Yeah, Toby did and I seconded it.

[4:54:22] Voice 24: Oh, okay. Moved and seconded. All those in favor?

[4:54:29] Voice 17: So

[4:54:29] Voice 24: that carries. So therefore now, our next business meeting is January the 23rd.

[4:54:37] Voice 24: It's that far away.

[4:54:39] Voice 24: It's impossible.

[4:54:39] Voice 24: January the 23rd?

[4:54:41] Voice 24: Yes.

[4:54:41] Voice 24: He has just made the motion.

[4:54:43] Voice 11: I know. Well, we have December Council, right?

[4:54:45] Voice 24: Yes.

[4:54:45] Voice 11: That's part of

[4:54:46] Voice 24: the reason for

[4:54:48] Voice 11: not having one in December.

[4:54:52] Voice 24: Okay. I think that does it. Is there any further business today?

[4:54:58] Voice 24: Wow, Steve, it's a new year.

[4:55:01] Voice 6: I'm going to get out of here mentally, totally.

[4:55:03] Voice 6: Yeah.

[4:55:04] Voice 6: Oh, I need a chair.