Islands Trust Council regular meeting, December 4, 2024

[0:00:11] Voice 7: well as you see that's a commanding voice recording

[0:00:13] Voice 20: in progress so good morning everyone

[0:00:17] Voice 20: and uh welcome uh to you to members of the public and uh our distinguished guest here today bill

[0:00:25] Voice 20: b holzer so great to have you with us today um i just want to acknowledge that uh indeed it's a

[0:00:33] Voice 20: beautiful morning here in coach sailors territory at the head of the harbor in um what is now known

[0:00:39] Voice 20: known as Victoria, this I've said before,

[0:00:43] Voice 20: this was an amazing gathering place, commerce,

[0:00:47] Voice 20: love, art, families, you name it.

[0:00:52] Voice 20: The whole garment of human experience

[0:00:55] Voice 20: since time immemorial.

[0:00:57] Voice 20: And that is significant.

[0:01:00] Voice 20: Things have changed.

[0:01:02] Voice 20: In fact, government house down there

[0:01:04] Voice 20: where the gold miners that came through British Columbia

[0:01:08] Voice 20: me to go gold mining in the Yukon those are some of the landmarks that we've placed here and the

[0:01:14] Voice 20: landmarks that were here before are only a memory and let's remember those memories and those times

[0:01:21] Voice 20: in those places and work towards reconciliation and making this a great place for all Canadians

[0:01:33] Voice 20: I have no other remarks about council and I'm just going to go ask for a motion for us to go

[0:01:39] Voice 20: in camera that's our first item of business here it's on the agenda cover

[0:01:43] Voice 20: page and we'll go in camera for some legal advice Tim

[0:01:49] Voice 4: Peterson I move that

[0:01:50] Voice 4: the meeting be closed to the public section to subject to section 91 C of

[0:01:55] Voice 4: the Community Charter in order to consider matters related to employee

[0:01:58] Voice 4: relations and that the interim chief administrative officer and chief

[0:02:02] Voice 4: administrative officer attend the meeting no that's the wrong one that's

[0:02:08] Voice 4: Thursday sorry and we're just going straight into camera yeah okay up on the

[0:02:16] Voice 4: side I moved the meeting we closed the public section subject to section 91 G

[0:02:22] Voice 4: and I have the community charter in order to consider matters related to

[0:02:25] Voice 4: litigation affecting

[0:02:27] Voice 20: the Allen trust

[0:02:28] Voice 4: new receipt of advice that is subject to

[0:02:30] Voice 4: solicitor client privilege and that staff and

[0:02:33] Voice 20: head of the meeting very good

[0:02:35] Voice 20: do i have a seconder uh alex allen i think i saw your hand up thank you alex and all those in

[0:02:40] Voice 20: favor that carries um we have an agenda before us and perhaps we'll get that up on the screen

[0:02:47] Voice 7: like the new all right and can i see the motion that we carried without revealing anything else

[0:03:07] Voice 7: in that meeting agenda yep the another

[0:03:45] Voice 20: motion is contextually safe but i'm not looking at

[0:03:49] Voice 20: you're going to read that i'm going to read it out anyway so it'll be fine thank you for that uh

[0:03:54] Voice 7: caution trustee evans there's

[0:04:01] Voice 11: multiple um motions on that one page i think she's trying to break it

[0:04:05] Voice 20: out so i asked her to be discreet yeah copy paste however you want to do it and make it bigger so

[0:04:13] Voice 20: that an old guy can see it all right so members of public uh welcome back to uh trust council

[0:04:23] Voice 20: of Wednesday, December the 4th.

[0:04:27] Voice 20: We've just come out of a camera session

[0:04:30] Voice 20: where we had the pleasure of Bill Buholzer

[0:04:33] Voice 20: with Young Anderson joining us

[0:04:35] Voice 20: and providing us some advice

[0:04:37] Voice 20: on the Section 3 interpretation of the object.

[0:04:41] Voice 20: And out of that meeting, it was decided,

[0:04:44] Voice 20: a motion was passed, and it reads as follows,

[0:04:48] Voice 20: that the Trust Council release the Young Anderson

[0:04:50] Voice 20: and legal opinion of November the 13th, 2024, relating to the interpretation of Section

[0:04:56] Voice 20: 3 provided for trust counsel to the public. And that's all that we have to report from

[0:05:07] Voice 20: the in-camera session. And I'm just going to ask now Toby Elliott, I believe you have

[0:05:13] Voice 20: a motion that we need to make out of camera. Over to you.

[0:05:17] Voice 16: Toby Elliott Thank you, Chair. If I could have the motion

[0:05:19] Voice 16: on the screen Alex oh okay I move and I'm gonna change the word debate to

[0:05:28] Voice 16: revisit just to open it up that Trust Council revisit the interpretation of

[0:05:34] Voice 16: unique amenities from Trust Council of March 2021 and Trust Council's decision

[0:05:43] Voice 16: of September 20 no sorry and its interpretation of September 2023 in a

[0:05:49] Voice 16: committee of the whole as the basis to revisit this council's interpretation of the object

[0:05:54] Voice 16: in light of public correspondence and the updated legal opinion received all

[0:05:59] Voice 20: right so i want to make

[0:06:00] Voice 20: sure alexandra has that she has that email that you were reading from i

[0:06:05] Voice 7: presume and were you

[0:06:13] Voice 20: looking to second that motion trustee evans no okay so let's just stand by until we get the

[0:06:18] Voice 20: motion on the screen thank

[0:06:22] Voice 7: you and bigger for all of us okay so that is your motion trustee elliott

[0:06:31] Voice 7: So we're going to change that to revisit and then the legal

[0:06:42] Voice 7: opinion received at the very end

[0:06:47] Voice 7: opinion received. You are satisfied?

[0:06:55] Voice 7: And staff, does this look like sufficient direction? Yes?

[0:07:10] Voice 7: Yes. Okay. Thank you.

[0:07:12] Voice 20: So then do I have a seconder?

[0:07:15] Voice 20: Sue Ellen Fast. Thank you very much.

[0:07:18] Voice 20: Do you wish to speak to your motion? No. Any discussion

[0:07:22] Voice 20: on this motion.

[0:07:24] Voice 7: Okay, over to Ms. Poole.

[0:07:26] Voice 7: Trustee Patrick. I'm not

[0:07:33] Trustee Patrick: looking forward to further debate, but

[0:07:35] Trustee Patrick: in light of the public correspondence

[0:07:39] Trustee Patrick: received, it seems like a broad

[0:07:42] Trustee Patrick: category, and

[0:07:46] Trustee Patrick: so I would feel more comfortable if that was not

[0:07:52] Trustee Patrick: in this motion. So I'll move to amend

[0:07:56] Trustee Patrick: MEND THAT WE REMOVE THE WORDS IN LIGHT OF PUBLIC CORRESPONDENCE FROM THE MOTION.

[0:08:01] Voice 20: NEW SPEAKER THANK YOU VERY MUCH FOR THAT MOTION.

[0:08:03] Voice 20: DO I HAVE A SECONDER FOR THAT MOTION? IT SEEMS FAIRLY STRAIGHTFORWARD.

[0:08:07] Voice 20: IT'S GETTING WRITTEN UP ON THE SCREEN. I SEE TIM PETERSON HAS SECONDED THE MOTION.

[0:08:11] Voice 20: LET'S JUST SEE WHAT THAT LOOKS LIKE ON THE SCREEN.

[0:08:14] Voice 20: IN THE SHORT TERM, IS THERE ANY DISCUSSION ON THE MOTION?

[0:08:18] Voice 20: YOU WISH TO SPEAK TO IT? NEW

[0:08:20] Trustee Patrick: SPEAKER I JUST THINK IN LIGHT OF PUBLIC

[0:08:22] Trustee Patrick: correspondence it's that's a very broad category I think just maintaining the

[0:08:28] Trustee Patrick: legal opinion is the right reference and of course if there's a debate staff

[0:08:32] Trustee Patrick: trustees would have that option to reference any correspondence they would

[0:08:36] Trustee Patrick: like to yeah

[0:08:37] Voice 9: yeah

[0:08:40] Voice 7: I

[0:08:44] Voice 2: just wanted to highlight that if we take a take away in

[0:08:50] Voice 2: In light of public correspondence, the rest of that sentence and the updated legal opinion

[0:08:57] Voice 2: received doesn't make much sense grammatically.

[0:09:01] Voice 2: So that's all.

[0:09:03] Voice 7: CHAIR BAILET.

[0:09:05] Voice 7: So let's just get

[0:09:12] Voice 20: a voice owned by counsel, but Trustee Patrick, what would you recommend

[0:09:19] Voice 7: for ‑‑ so while we're

[0:09:28] Voice 20: speaking at this table, it would be helpful if there were not

[0:09:30] Voice 20: side conversations at the staff table apologies for that rebuke all

[0:09:39] Voice 7: right we

[0:09:41] Voice 7: need to get this grammatically corrected I would happily take

[0:09:58] Voice 20: a suggestion from

[0:10:00] Voice 20: the floor and I see lots of hands

[0:10:01] Trustee Patrick: up I'm happy to add I think adding the word and

[0:10:04] Trustee Patrick: at the end so that the words are so just inside the quotes comma and are no

[0:10:09] Trustee Patrick: comment just and also be included in the remove those words

[0:10:14] Voice 16: yeah

[0:10:17] Voice 20: we you know we

[0:10:19] Voice 20: let's let one person speak at a time Alexander can't

[0:10:24] Voice 7: hear all the voices that

[0:10:36] Voice 7: is what we're working with you

[0:10:50] Voice 6: are

[0:10:58] Voice 7: right the motion we see on the screen is the

[0:11:04] Voice 7: motion

[0:11:04] Voice 20: we're going to work with is that right i think it said no okay christina evans no what

[0:11:12] Voice 11: can we can we put in the suggestion that we just had and put back in in light of and so

[0:11:20] Voice 11: as the basis

[0:11:22] Voice 11: of the council's interpretation of the object and in light of the updated

[0:11:26] Voice 11: legal opinion received

[0:11:28] Voice 20: that makes a lot of sense

[0:11:30] Voice 7: to me everybody okay with that

[0:11:31] Voice 7: no oh so sorry i heard a no is is

[0:11:42] Voice 20: the motion on the screen satisfactory yes or no yes all right

[0:11:47] Voice 20: let's keep moving trustee elliott is that the motion that you're prepared to move

[0:11:56] Voice 20: brilliant yeah well yeah that's what i was flashing on this it hasn't been second although

[0:12:03] Voice 20: actually it's not true it was seconded by uh trustee fast so this is an amendment to the motion

[0:12:10] Voice 20: So, moved by Trustee Patrick, seconded by whom? Trustee Peterson. Thank you. I remember that, too.

[0:12:20] Voice 20: Any

[0:12:20] Voice 7: further discussion? All those in favor? And we're counting

[0:12:37] Voice 20: the votes in this particular

[0:12:38] Voice 20: situation, correct? No. Yes. Okay. So, 17 in favor. Lower your hands on the screen as well,

[0:12:46] Voice 20: please and please raise your hands if you're opposed it's

[0:12:51] Voice 21: not clear to me on

[0:12:52] Voice 21: are we are we are we voting on the amendment it was

[0:12:57] Voice 20: we are stated so one

[0:13:02] Voice 20: opposed to the amendment all right so now we're returning to the main motion

[0:13:06] Voice 20: amended and that's on your screen is there any further discussion on the main

[0:13:11] Voice 20: motion in Evans go

[0:13:14] Voice 11: ahead I'd also like to yeah I'd like to remove the of March

[0:13:23] Voice 11: 21st and I'd like it just to be revisiting the internet good sorry it

[0:13:34] Voice 20: was somebody online I don't know what that was

[0:13:35] Voice 11: I'd like this to be a revisit

[0:13:40] Voice 11: of this council's interpretation of the September 23rd and in light of the

[0:13:44] Voice 11: legal opinion received now um especially based on a conversation that was held earlier by

[0:13:50] Voice 11: laura patrick that brought to light that at the trust council

[0:13:54] Voice 20: speaking to your amendment can you

[0:13:56] Voice 20: just tell us the motion that you want to make and

[0:13:59] Voice 7: then you can speak to the motion of march 21st

[0:14:15] Voice 7: so remove the wording of march 21st and okay okay so

[0:14:24] Voice 20: let's move we have a seconder and trustee allen

[0:14:27] Voice 20: and you wish to speak to your motion based

[0:14:32] Voice 11: on a conversation that we had

[0:14:34] Voice 11: earlier where it was brought to light that during the Trust Council of March

[0:14:40] Voice 11: 2021 there was a legal opinion that wasn't taken into account that would

[0:14:47] Voice 11: have had material influence on that decision I would prefer that we didn't

[0:14:54] Voice 11: base our conversation on that decision, but rather

[0:14:58] Voice 11: that we base our conversation on the September

[0:15:01] Voice 11: 2023 Council meeting that we were all at.

[0:15:08] Voice 7: Okay. Any speakers on the motion?

[0:15:12] Voice 7: Trustee Borthwick.

[0:15:14] Voice 2: I really hate to be this guy, but

[0:15:18] Voice 2: interpretation of unique amenities from Trust

[0:15:21] Voice 2: Council, its interpretation, again, also grammatically, is

[0:15:25] Voice 2: not not all there sorry christina

[0:15:27] Voice 20: that's okay i think we understand the intent do we understand

[0:15:31] Voice 20: the intent we're not getting gold awards for motions but as long as we're providing the

[0:15:39] Voice 7: right intent trustee campbell okay trustee peterson okay i'm

[0:15:50] Voice 9: gonna call the vote then

[0:15:51] Voice 9: we just we saw oh we don't we still more so okay go ahead then yeah thank

[0:15:58] Voice 28: you um so the word

[0:16:00] Voice 28: revisit, which I think is used twice. Is that really what we're meaning? I'm wondering if

[0:16:09] Voice 28: that sounds like we're opening up the entire discussion again. Is that the intent

[0:16:15] Voice 7: or is it

[0:16:16] Voice 7: that we're clarifying? We're actually on an

[0:16:25] Voice 20: amendment at the moment to remove a few words.

[0:16:28] Voice 20: words, we can amend this.

[0:16:31] Voice 20: Robert Hopkinson Sorry,

[0:16:32] Voice 28: my mistake. I'll wait.

[0:16:34] Voice 20: Robert Hopkinson On the amendment, removing the words of March

[0:16:38] Voice 20: 21st and. Any speakers?

[0:16:41] Voice 20: Robert Hopkinson Trustee Getty.

[0:16:42] Voice 23: Trustee Getty I find it very difficult to go back and look

[0:16:46] Voice 23: at a council meeting and have a discussion that occurred before this council came into

[0:16:51] Voice 23: office. So I'm in favor of this amendment.

[0:16:54] Voice 23: Robert Hopkinson Okay, thank you.

[0:16:55] Voice 9: Robert Hopkinson Trustee Elliott.

[0:16:58] Voice 16: Trustee Elliott This somewhat changes the intent of my motion

[0:17:01] Voice 16: to remove it. What I would like

[0:17:05] Voice 16: is for this council to consider previous debates

[0:17:09] Voice 16: that have already been had on the subject because there is a continuous

[0:17:12] Voice 16: line of what we are consistently wanting to uphold and what was

[0:17:17] Voice 16: added in the March 2021 Trust Council

[0:17:21] Voice 16: meeting is consideration of Indigenous cultural heritage

[0:17:25] Voice 16: which I know we did also debate and

[0:17:29] Voice 16: consider in September I just think it's important to remember that we don't just

[0:17:37] Voice 16: have our own decision-making to guide our policies but we rest on previous

[0:17:43] Voice 16: decisions of Trust Council there is a three paragraph summary that came out of

[0:17:48] Voice 16: Trust Council March 2021 and I would just ask that that be considered in a

[0:17:55] Voice 16: a future discussion it's three paragraphs it's not all the legal opinions and everything else

[0:18:01] Voice 20: so you're not in support of the amendment okay other speakers yes all right are we ready to vote

[0:18:08] Voice 7: on the amendment all those in favor please lower your hands those opposed to the amendment nine

[0:18:38] Voice 7: opposed so that carries thank

[0:18:42] Voice 20: you council so now we're back to the

[0:18:45] Voice 20: original or the main motion now as amended the amended motion and so I'm

[0:18:56] Voice 20: gonna assume that we all know what we're voting on are there any speakers on the

[0:19:00] Voice 20: amended motion and let's try and get that on the screen removing those words

[0:19:05] Voice 7: so there's something wrong there from trust council it's interpretation

[0:19:17] Voice 20: pardon this is yeah okay so we need nasa get rid of the it's i don't know how that happened

[0:19:25] Voice 20: okay that's the motion that's on the floor um is there any further discussion we have many speakers

[0:19:32] Voice 20: pardon the

[0:19:32] Voice 9: credit speakers so okay go

[0:19:34] Voice 9: ahead rusty harris thank

[0:19:38] Voice 21: you um i won't be able to support

[0:19:43] Voice 21: this motion as you know vice chair of the governance committee this is something that was

[0:19:49] Voice 21: you know delved into to a great degree and especially by certain trustees you know putting

[0:19:59] Voice 21: putting together something to present to trust council and we had a motion to

[0:20:06] Voice 21: to back that up in September of 2023.

[0:20:12] Voice 21: And the thought of reopening these old arguments to me,

[0:20:17] Voice 21: I'm kind of confused by it.

[0:20:18] Voice 21: And if, you know, it doesn't seem like a good path to be going down,

[0:20:23] Voice 21: what else are we going to open up and argue about again?

[0:20:26] Voice 21: You know, we have things to do.

[0:20:28] Voice 21: We had a great legal opinion today and we've agreed to release that.

[0:20:35] Voice 21: and so that will back up our decision on september um from september 2023 it's so this to me is i i

[0:20:46] Voice 21: don't see the purpose i think it has negative value and i'm i'm fully and not in support of

[0:20:52] Voice 21: this motion thank you

[0:20:53] Voice 9: yeah i

[0:20:57] Voice 28: think my points are very similar and i just think that it's it's a

[0:21:02] Voice 28: it's the wrong frame to for us to say that we're going to revisit it like we're throwing the door

[0:21:07] Voice 28: wide open again it's going to start from scratch and it's just going to take a lot of time and

[0:21:11] Voice 28: energy and the work that's been done is kind of being ignored or disrespected by that and I feel

[0:21:19] Voice 28: like that's not the right way for us to do this and it's not that we can't re-look at decisions

[0:21:27] Voice 28: made in the past it's not that we're saying couldn't do that but to say that that's exactly

[0:21:32] Voice 28: what we're doing seems to me not useful not helpful at this point so like

[0:21:37] Voice 28: clarifying or explaining or shedding light on how we arrived at the decision

[0:21:44] Voice 28: based on the legal opinion we had and the legal opinion that we now also have

[0:21:49] Voice 28: in addition to that to clarify that would be the intent that I would support

[0:21:55] Voice 28: but I can't support revisiting thank you thank you

[0:22:02] Voice 10: I support what was said before this I don't support this motion and you know

[0:22:09] Voice 10: the phrase that springs to mind is when you're in a hole stop digging we are in

[0:22:15] Voice 10: this situation because we discussed everything in camera and then we did not

[0:22:20] Voice 10: release enough of the information to make it clear how we arrived at our

[0:22:27] Voice 10: conclusions we're now in a big model of you know this legal opinion that legal opinion this

[0:22:33] Voice 10: discussion that discussion um i would love to see a table that actually lays out which legal

[0:22:40] Voice 10: opinions came when and whether they were or not released just for clarity um let's

[0:22:49] Voice 20: get to the

[0:22:49] Voice 20: motion please okay

[0:22:51] Voice 10: i don't think we should you know to to revisit this and reopen this debate

[0:22:59] Voice 10: implies that what we've done before this was wrong and that's not the case it was

[0:23:04] Voice 10: thoroughly thoroughly discussed and conclusions were reached that were reasonable the communication

[0:23:10] Voice 10: piece did not adequately deal with that thank you okay

[0:23:16] Voice 20: thank you and um would encourage us

[0:23:18] Voice 20: not to repeat something that somebody else has already said in maybe a

[0:23:22] Voice 20: slightly different way but just providing endorsing that support from

[0:23:26] Voice 20: XYZ trustee in order to facilitate a smooth movement forward in this back to

[0:23:33] Voice 20: the speakers list that's

[0:23:35] Voice 3: Bernardo yes I'm opposed to the motion because I

[0:23:38] Voice 3: don't see how anything useful can be achieved by it as I mentioned before we

[0:23:44] Voice 3: have a transparency obligation, and I think releasing the legal opinion will accomplish that.

[0:23:51] Voice 3: There are only two possible outcomes from having the proposed meeting.

[0:23:56] Voice 3: We either follow the legal advice we received, which is how we landed back in September 2023.

[0:24:05] Voice 3: That is why, at that point, basically the outcome of that whole process was we agreed

[0:24:11] Voice 3: to follow the legal advice that we had received from young anderson respecting the interpretation

[0:24:17] Voice 3: section three the updated legal opinion is substantially the same thing it reaches it's

[0:24:23] Voice 3: it's updated it's tightened up to account for certain changes but substance substance of it

[0:24:28] Voice 3: is the same so that's one option we either that can come out of the meeting we either follow the

[0:24:33] Voice 3: legal advice or the section option second option is we don't uh we will change our position from

[0:24:40] Voice 3: from what it was back in September, 2023,

[0:24:42] Voice 3: disregard the legal advice,

[0:24:44] Voice 3: which in my mind is legally reckless.

[0:24:47] Voice 3: It's not feasible.

[0:24:48] Voice 20: So can we just move to the motion to have the meeting

[0:24:51] Voice 20: rather than debating the merits

[0:24:53] Voice 20: of what we might decide in the future?

[0:24:58] Voice 3: Mr. Chair, that's exactly what I'm addressing.

[0:25:01] Voice 3: I'm pointing out that this meeting that's being proposed

[0:25:05] Voice 3: can only have two options and I'm explaining

[0:25:08] Voice 3: why I'm against it.

[0:25:11] Voice 20: Thank you. Point of order, please. Go ahead.

[0:25:16] Voice 11: Chair asked that you wrap it up, and we are in agreeance.

[0:25:20] Voice 11: You are debating the future conversation.

[0:25:25] Voice 20: I agree with the point of order.

[0:25:30] Voice 20: You're speaking about the future. We're speaking about scheduling a meeting.

[0:25:33] Voice 20: What we do in that is a different story. Back to the speakers list.

[0:25:38] Voice 7: Point

[0:25:39] Voice 15: of order?

[0:25:41] yeah um

[0:25:43] Voice 10: i believe that trustee bernardo so chair is actually discussing the motion and the potential

[0:25:51] Voice 10: consequences of the motion but he is talking about the meeting and what it would mean in his mind

[0:25:57] Voice 10: and that is

[0:25:59] Voice 20: trustee boland trustee boland do you hear me so i'm assuming that you're protesting

[0:26:07] Voice 20: the ruling of the chair yes right

[0:26:10] Voice 20: and so the the the point of order was that the

[0:26:17] Voice 20: member was speaking to events that might unfold in a meeting and what we're

[0:26:22] Voice 20: trying to provide is an opportunity for that meeting and I agree with that point

[0:26:31] Voice 20: of order and so I'm going to ask counsel if they will sustain the chair in his

[0:26:36] Voice 20: is really.

[0:26:37] Voice 7: I'll call for the vote.

[0:26:50] Voice 7: Thirteen in favor.

[0:26:51] Voice 7: Those opposed?

[0:27:00] Voice 7: And I think that's

[0:27:01] Voice 7: an

[0:27:02] Voice 20: unanimous. It's not a two-thirds.

[0:27:04] Voice 20: Yeah, it's just seven. Okay.

[0:27:05] Voice 20: So the chair is sustained.

[0:27:08] Voice 20: And thank you for that.

[0:27:09] Voice 20: And let's just continue on and get through this.

[0:27:12] Voice 20: It'll all be bright in

[0:27:14] Voice 20: the end, I believe. Go ahead.

[0:27:15] Voice 20: Trustee Getty.

[0:27:19] Voice 23: I think like Trustee Patrick, I would

[0:27:21] Voice 23: not look forward to

[0:27:22] Voice 23: to opening up a discussion about the Section 3 mandate.

[0:27:27] Voice 23: Is that something that has historically been problematic?

[0:27:31] Voice 23: But I think that the way it unfolded after September 23

[0:27:36] Voice 23: and all of the letters to the editor

[0:27:41] Voice 23: and all of the editorial comments

[0:27:42] Voice 23: and all of the delegations

[0:27:45] Voice 23: and that I think we do have to have a session

[0:27:48] Voice 23: that clarifies just what we intended in terms of,

[0:27:52] Voice 23: and we've got a legal opinion but that's not necessarily going to um that's what we tried

[0:27:58] Voice 23: to explain in terms of that decision that we made in september and i think that we need to

[0:28:02] Voice 23: have some sort of a public debate to try at least to try to clear the air and it's not

[0:28:08] Voice 23: going to be easy but i think that it is something that we should be doing so i would speak in favor

[0:28:14] Voice 23: of whether we revisit or reopen or rehash or whatever the verb is i think that we need to

[0:28:20] Voice 23: have that and the committee of the whole is a good thank

[0:28:23] Voice 20: you um well i'll speak because i asked i

[0:28:29] Voice 20: have a slightly different interpretation on this which is interesting um this is a hurdle with the

[0:28:36] Voice 20: public that i think that we need to get over i don't want to rehash this and quite honestly i

[0:28:41] Voice 20: don't want to predict what that conversation is either we will decide at that meeting whether or

[0:28:46] Voice 20: not we need to revisit this in depth or not i think we owe it to the public to um answer that

[0:28:53] Voice 20: in a public way and indeed the opinions may solve the problem but um it's up to us how much time we

[0:29:02] Voice 20: spend in that discussing it and i look forward to it trustee morrison thank

[0:29:10] Voice 12: you i am in support of

[0:29:11] Voice 12: this motion i have no delusion that we are going to change our mind on section three okay um but

[0:29:18] Voice 12: But I do think that there's a transparency requirement given all the letters and everything

[0:29:21] Voice 12: else that's been done.

[0:29:23] Voice 12: And I also strongly believe that I am not the only one at this table that thinks we

[0:29:30] Voice 12: had a consensus from the definition of consensus.

[0:29:32] Voice 9: CHAIR BAILET.

[0:29:34] Voice 9: Any further discussion?

[0:29:35] Voice 9: Vice Chair Elliott.

[0:29:36] Voice 9: MS.

[0:29:38] Voice 16: I was going to offer to suggest we defeat this motion and put a new one on the

[0:29:45] Voice 16: floor that would just be clearer and simpler.

[0:29:46] Voice 16: I actually think the intent of this council, from what I'm hearing, is for public transparency.

[0:29:53] Voice 16: It's not to re-debate, which is why I suggested we not have the word debate.

[0:29:58] Voice 16: So I like the word debate.

[0:30:00] Voice 16: clarify by trustee Falk and so if I could just bear with me as I read word

[0:30:09] Voice 16: it and then we could defeat this and put another motion on the floor just to make

[0:30:13] Voice 16: it clearer no

[0:30:14] Voice 20: actually no if you have an amendment which replaces the word

[0:30:20] Voice 20: revisit with clarify let's do that I don't think we need to go through a

[0:30:24] Voice 20: process of defeating a motion and having another motion and debating that at

[0:30:28] Voice 20: infinite item so

[0:30:30] Voice 16: I move that the the word revisit the be replaced with that

[0:30:37] Voice 16: Trust Council clarifies its interpretation of unique amenities okay

[0:30:43] Voice 20: clearly

[0:30:44] Voice 16: discussion and then from the discussion of September 2023 in a

[0:30:49] Voice 16: committee of the whole yeah

[0:30:52] Voice 20: she's changing the two words

[0:30:54] Voice 16: so we visit to

[0:30:56] Voice 16: clarify it's mm

[0:30:58] Voice 7: -hmm and let's change since we're at it

[0:31:08] Voice 7: interpretation to discussion and strike out as

[0:31:20] Voice 16: the basis to revisit this

[0:31:21] Voice 16: council's interpretation of the object sorry replace

[0:31:32] Voice 7: the first second

[0:31:34] Voice 7: interpretation with yeah no above discussion discussion okay and I was

[0:32:14] Voice 7: going to

[0:32:14] Voice 16: ask to remove as the basis to revisit this council's interpretation of

[0:32:19] Voice 16: the object if this council doesn't want to revisit it that's fine we're just

[0:32:25] Voice 16: clarifying the arguments that got us to this place so remove everything from as

[0:32:33] Voice 7: the basis to and including and thank you okay so this is

[0:33:12] Voice 20: more than I was

[0:33:13] Voice 20: anticipating. I apologize for that, but let's just keep rolling. Trustee Elliott, is this your

[0:33:17] Voice 20: intended amendment? Do I have a seconder for the amendment? Thank you, Trustee Evans, for

[0:33:24] Voice 20: seconding the amendment. Do we need to discuss the amendment? Trustee Falk?

[0:33:32] Voice 28: Yes, I'm in support now. I like the amendment.

[0:33:36] Voice 20: Okay, that's great. Thank you. Anybody else? I'm going to call the vote. For the amendment,

[0:33:43] Voice 7: all those in favor 17 in favor please lower your hands those opposed to the

[0:34:01] Voice 7: amendment one online opposed that carries we now have an amended motion

[0:34:13] Voice 20: amended amended motion

[0:34:18] Voice 7: I'm gonna wait for you to get that on the screen okay

[0:34:54] Voice 7: you ready okay so is

[0:35:02] Voice 20: that the intention we were counsel okay we're in a good

[0:35:05] Voice 20: place. Is there further

[0:35:08] Voice 20: discussion on this motion?

[0:35:10] Voice 20: Pardon?

[0:35:11] Voice 20: Go ahead.

[0:35:13] Voice 9: I will

[0:35:16] Voice 5: not be voting

[0:35:17] Voice 5: in favor of this because

[0:35:18] Voice 5: I don't want to revisit this

[0:35:21] Voice 5: in another committee of the whole meeting.

[0:35:23] Voice 5: What I do want

[0:35:24] Voice 5: is to make it very clear to the public

[0:35:27] Voice 5: that we did not reach

[0:35:29] Voice 5: consensus in September

[0:35:30] Voice 5: 2023 on the object.

[0:35:33] Voice 5: What we did reach was

[0:35:34] Voice 5: total agreement on the legal

[0:35:37] Voice 5: interpretation. We agreed that we understood

[0:35:41] Voice 5: the legal interpretation. We didn't reach consensus, but

[0:35:45] Voice 5: I don't think we need to be meeting in another committee of the whole.

[0:35:49] Voice 20: Thank you.

[0:35:50] Voice 7: Other speakers? Trustee Harris.

[0:35:56] Voice 21: Thank you. I'm not in favor

[0:35:59] Voice 21: of this motion. I believe that the legal opinion

[0:36:04] Voice 21: that we just agreed to release as a trust counsel

[0:36:08] Voice 21: to the public is more than enough clarification as to how we came up with our decision in September of 2023.

[0:36:18] Voice 21: And we can put this to bed and move on. Thank you.

[0:36:22] Voice 9: Thank you. Trustee Baldwin.

[0:36:25] Voice 10: I support the two previous speakers. I think if I read this, I would believe that the updated legal opinion had changed our minds.

[0:36:33] Voice 10: so it completely erodes what we've already concluded.

[0:36:39] Voice 10: I think we should not do this.

[0:36:43] Voice 10: Thank you.

[0:36:50] Voice 11: I'm sort of sitting on the fence on this.

[0:36:53] Voice 11: I think releasing the illegal opinion

[0:36:58] Voice 11: helps with the transparency of what we came up with in September.

[0:37:06] Voice 11: however having an open discussion in an open meeting might be helpful I'm like

[0:37:14] Voice 11: I said I'm on the fence with this part of me says release the legal opinion and

[0:37:18] Voice 11: let's see how that lands if it's still problematic then we have a conversation

[0:37:24] Voice 11: so I'm on the fence on this okay

[0:37:28] Voice 20: well it's time to decide so I'm gonna call

[0:37:33] Voice 20: the vote all

[0:37:35] Voice 7: those in favor 13 in favor please lower your hands those opposed

[0:37:50] Voice 7: seven opposed that carries Thank You counsel okay let us

[0:38:27] Voice 20: continue on so we

[0:38:29] Voice 20: have concluded the closed meeting we've concluded the reporting out and other uh associated decisions

[0:38:36] Voice 20: with what we've just discussed in in camera um we have a half an hour here before um uh our lunch

[0:38:43] Voice 20: break i think and so i'd like to continue off where we left off yesterday um we had one item

[0:38:51] Voice 20: remaining in the the executive section executive office section of the agenda

[0:39:00] Voice 20: and for me that was seven point two point two on page 102 of your agenda

[0:39:10] Voice 20: package and perhaps we'll get that up on the screen as Trust Council review of

[0:39:16] Voice 20: the 2020 governance report request for decision and i'm not sure judy getty is addressing this

[0:39:24] Voice 20: who's going

[0:39:25] Voice 7: to address this one julia mobs thank you i

[0:39:32] Voice 20: didn't see you up there i was too focused

[0:39:34] Voice 20: on the details uh go ahead julia um

[0:39:38] Voice 25: i'll keep my comments brief um i do think the chair of

[0:39:40] Voice 25: governance committee likely has a few things to say as well um so about a year ago november 2023

[0:39:46] Voice 25: the governance committee uh passed a resolution recommending that trust council hold a specially

[0:39:51] Voice 25: dedicated session to review the governance report in the 2024 year we

[0:39:56] Voice 25: are now at the end of the 2024 year such a session has not taken place nor has

[0:40:01] Voice 25: this recommendation advanced from the governance committee to Trust Council

[0:40:04] Voice 25: and so that's why this report is before you today I was not the supporting staff

[0:40:09] Voice 25: person for governance committee at the time that this recommendation was made

[0:40:13] Voice 25: so I can't speak to the content of the conversation that took place leading up

[0:40:17] Voice 25: to this recommendation because i wasn't privy to that conversation i have to admit it's not very

[0:40:23] Voice 25: clear to me what the desired outcome of such a conversation at trust council would be i would

[0:40:29] Voice 25: recommend that trust counts will be very clear on what a desired outcome of such a conversation

[0:40:33] Voice 25: would be so that staff and governance committee can properly support a conversation if that nature

[0:40:38] Voice 25: of trust council wishes to take that on as a staff person i'm required to provide some alternatives

[0:40:45] Voice 25: to recommendations that advance to this body,

[0:40:48] Voice 25: and so there's a few alternatives on page 103 of the agenda package.

[0:40:52] Voice 25: It might be that Trust Council doesn't wish to discuss

[0:40:54] Voice 25: the full governance report in a session.

[0:40:56] Voice 25: It is a very large report, 15 distinct recommendations.

[0:41:00] Voice 25: Trust Council may prefer that the Governance Committee

[0:41:02] Voice 25: adhere more closely to its terms of reference,

[0:41:05] Voice 25: do some analysis on specific recommendations in the report,

[0:41:08] Voice 25: and advance that analysis and their recommendation

[0:41:10] Voice 25: to Trust Council individually.

[0:41:11] Voice 25: individually. Trust Council could also hold a discussion about this report in a different

[0:41:16] Voice 25: format, so a Committee of the Whole instead of a Trust Council session, or Trust Council

[0:41:21] Voice 25: could hold a special meeting instead of taking up time at one of its regular quarterly meetings.

[0:41:26] Voice 25: So those are my brief comments. I would suggest, Chair, that you give Chair Getty an opportunity

[0:41:31] Voice 25: to speak as well. She'll have some context.

[0:41:32] Voice 25: Thank

[0:41:33] Voice 20: you very much, Director Mobs.

[0:41:36] Voice 23: Chair Getty.

[0:41:39] Voice 23: This item has been in our urgent and important part of the matrix from the beginning,

[0:41:46] Voice 23: and we got clear direction from council this time last year

[0:41:50] Voice 23: in terms of having this discussion at Trust Council.

[0:41:54] Voice 23: And other matters came up, and as Director Mobs has pointed out,

[0:42:02] Voice 23: to me on we got away with having three-hour meetings instead of the regular five-hour meetings and so

[0:42:08] Voice 23: While we thought we were working hard and spending a whole lot of time on everything

[0:42:12] Voice 23: We we didn't end up with enough time to get to everything that was on our matrix. So this hasn't

[0:42:19] Voice 23: disappeared and I

[0:42:21] Voice 23: Don't want anybody to think that we're trying to downplay this

[0:42:24] Voice 23: It was the things came up and then we took priority and we've dealt with as much as we can

[0:42:30] Voice 23: I've also been teasing Director Mobbs in terms of her being an accountant

[0:42:35] Voice 23: and going through and being able to notice all of these little numbers.

[0:42:38] Voice 23: She was the one that noticed on the follow-up action list that it was supposed to have happened this year,

[0:42:43] Voice 23: and we didn't get to it.

[0:42:45] Voice 23: I'm asking, and I've provided a motion that this go back to Governance Committee,

[0:42:51] Voice 23: that we have a discussion and recommend different things to Trust Council

[0:42:57] Voice 23: Council in terms of how to handle whether it's going to be all of the review or parts

[0:43:02] Voice 23: of the review and what we think the priorities might be and give some background and possibly

[0:43:07] Voice 23: some material to help people get through that. One of the first things we did on governance

[0:43:13] Voice 23: was to summarize that review and that each member of the committee came in with summaries

[0:43:19] Voice 23: and emphasis. I think we can distill some of that and help with some background. I'm

[0:43:26] Voice 23: recommending that this come back to Trust Council for further instructions

[0:43:31] Voice 23: how you want to have whole what you want to have happen it's a meeting like that

[0:43:35] Voice 23: and that it not necessarily take up a lot of time at a business meeting but

[0:43:39] Voice 23: it'd be another committee of the whole an extra meeting so I did provide a

[0:43:45] Voice 23: motion that's on the screen and changes the date and it adds committee of the

[0:43:50] Voice 23: whole all

[0:43:53] Voice 20: right thank you so that's an alternate motion from what's in the

[0:43:56] Voice 20: report and I thank you very much for that. The easy way to advance this would

[0:44:02] Voice 7: be to make

[0:44:02] Voice 7: the motion and we can have a discussion. Can you read it out?

[0:44:12] Voice 23: The governance committee recommend a trust council that it review the 2022 governance

[0:44:19] Voice 23: review at a date to be specified in 2025 and a specifically dedicated committee of the

[0:44:25] Voice 23: whole session.

[0:44:26] Voice 10: I'll second that.

[0:44:29] Voice 20: okay well before it's seconded i see director mobs has some advice to offer um

[0:44:34] Voice 25: so we're currently

[0:44:35] Voice 25: sitting as a trust council body so any motions or resolutions need to be that trust council taking

[0:44:42] Voice 25: action not that governance committee so that should be amended

[0:44:46] Voice 20: thank you for that yes indeed

[0:44:48] Voice 20: Indeed. So, good reason not to have seconded it. That trust council recommend to trust

[0:44:57] Voice 20: council.

[0:44:58] Voice 7: That trust council review.

[0:45:06] Voice 7: All right. Let's, for the public record, let's just try reading that out one more time. Thank

[0:45:11] Voice 7: you. I move.

[0:45:14] Voice 7: Trust council recommend

[0:45:19] Voice 23: to governance committee? No? Okay. Trust council review the 2022 governance

[0:45:24] Voice 23: review in 2025

[0:45:26] Voice 23: in a specifically dedicated

[0:45:28] Voice 23: Committee of the Whole session.

[0:45:30] Voice 10: I second that one, too.

[0:45:34] Voice 20: Sure.

[0:45:34] Voice 20: On the line, I think that was

[0:45:37] Voice 20: Mairead Boland seconded.

[0:45:39] Voice 20: And so, do you wish to speak

[0:45:41] Voice 20: to that any further? I think you have.

[0:45:43] Voice 20: No? Okay. Is there any

[0:45:44] Voice 20: discussion?

[0:45:46] Voice 20: Okay. Dusty Scott.

[0:45:51] Voice 6: I was going to second it, but

[0:45:53] Voice 6: I got trumped.

[0:45:55] Voice 7: So, yeah.

[0:46:01] Voice 7: Thank you, Trustee Borswick.

[0:46:05] Voice 7: Thank you, Trustee Borswick.

[0:46:07] Voice 7: Trustee Peterson.

[0:46:09] Voice 4: Yeah, thank you.

[0:46:10] Voice 4: I'm in support of the motion.

[0:46:12] Voice 4: In many ways, this is just a matter of it didn't quite hit the 2024 date,

[0:46:18] Voice 4: but the difference of this motion as opposed to the recommended one is sending this to Committee of the Whole,

[0:46:25] Voice 4: and the reason I support that is our Trust Council quarterly meetings are already very, very busy.

[0:46:32] Voice 4: I just want to add that I also think Governance Committee has some work to do with staff to prepare for this

[0:46:45] Voice 7: meeting when it happens.

[0:46:46] Voice 7: Thank you.

[0:46:48] Voice 7: Trustee Morrison.

[0:46:52] Voice 12: I will only be in support of this motion if we have the Committee of the Whole meeting scheduled well in advance and publicized clearly.

[0:46:59] Voice 12: because if I can miss a committee of the whole meeting,

[0:47:03] Voice 12: and granted, I understand it's my problem to read the email,

[0:47:05] Voice 12: but my community certainly can miss it.

[0:47:07] Voice 12: And something that is around the governance review,

[0:47:10] Voice 12: I feel like needs to be very clearly set out well in advance.

[0:47:16] Voice 7: All right.

[0:47:18] Voice 7: Trustee, duly noted.

[0:47:24] Voice 7: Trustee Evans.

[0:47:26] Voice 7: Nope.

[0:47:27] Voice 7: Trustee Stanton.

[0:47:31] Voice 16: I think there may be a little confusion as to the purpose of this.

[0:47:37] Voice 16: and if I understand or remember part of the reason we're trying to bring this

[0:47:44] Voice 16: back is the Trust Council the whole has never commented on the governance review

[0:47:53] Voice 16: as a whole it came in towards the end of last term and then there the current

[0:47:59] Voice 16: council required time and understanding of the issues in order to be able to

[0:48:05] Voice 16: fully respond to the review validity of specific issues the direction they wanted to take and a

[0:48:12] Voice 16: final um decision as to what they want to say about it we've never said anything about it as

[0:48:20] Voice 16: a council so if i remember that is sort of the direction we were looking at but i think that is

[0:48:27] Voice 16: very big for 26 of us to to come up with a an actual statement uh responding to the

[0:48:35] Voice 16: um to the governance review so i'm looking forward to having this conversation at um governance level

[0:48:43] Voice 16: and trying to keep it in the rails so that there is something for us to respond to

[0:48:51] Voice 16: and be able to move forward we're so long into this process now that um i'm wondering how useful

[0:48:59] Voice 16: this will be but i know that in 10 years somebody will say well we never responded

[0:49:03] Voice 16: so i would like to see this happen thank

[0:49:06] Voice 9: you director mobs i

[0:49:10] Voice 25: think part of why trust council

[0:49:11] Voice 25: may not have had this conversation is because it has historically acknowledged that this is a

[0:49:18] Voice 25: significant report it's very lengthy there's 15 recommendations in it having

[0:49:23] Voice 25: a conversation on the entirety of the report at one time without any depth of

[0:49:29] Voice 25: analysis is difficult so that was the reason the Governance Committee was

[0:49:33] Voice 25: formed was to have a subset of trustees examining the specific recommendations

[0:49:39] Voice 25: in the report preparing some analysis advancing that analysis along with a

[0:49:44] Voice 25: recommendation to trust council for consideration on how to address specific recommendations in the

[0:49:49] Voice 25: report um i would ask trust council what the desired outcome of a committee the whole session

[0:49:56] Voice 25: on the entirety of the report would be are you looking for an update from the governance

[0:50:00] Voice 25: committee on where things are at with the report and specific recommendations are you seeking

[0:50:05] Voice 25: just sort of general feedback on the entirety of the report from the body

[0:50:10] Voice 25: some clarity would be helpful for staff as we prepare for such a meeting

[0:50:22] Voice 10: I'd like to think that this will be in the nature of a review of the status.

[0:50:29] Voice 10: Indeed the committee was formed, that was one of the action items. This report was

[0:50:34] Voice 10: received three years ago, well by March it will have been three years since it

[0:50:39] Voice 10: was received. So I would like to think that it won't be just an analysis of the

[0:50:45] Voice 10: actual report, it will also be an analysis of the status. Corporate

[0:50:51] Voice 10: planning is something that was brought up in the report so there are a number of actions um where

[0:50:57] Voice 10: you know things have taken place and you know a status and a review would be really helpful

[0:51:05] Voice 10: the other thing that's uh worth remembering is that the entire governance committee

[0:51:11] Voice 10: um i think on the second meeting were asked to do their homework lead review and provide

[0:51:16] Voice 10: a written view on the report and of course many trustees were actually participants in the

[0:51:28] Voice 10: creation of the report. I don't know what the percentage would be, I did know at one time, but

[0:51:33] Voice 10: I'm guessing 15 out of 26 have already, you know, been immersed in this governance review.

[0:51:39] Voice 10: review. So I think it would be a very good step forward to hold this meeting and to really

[0:51:48] Voice 10: look in the mirror, both at the review and how we have progressed with respect to that

[0:51:56] Voice 10: recommendations. Thanks. Oh, by the way, there's also a staff report, I believe, that was long

[0:52:03] Voice 10: overdue as well in which they formally responded

[0:52:07] Voice 10: to the report that was sometime last year. Thank you.

[0:52:13] Voice 7: Thank you. Trustee Patrick?

[0:52:19] Trustee Patrick: I think to answer

[0:52:20] Trustee Patrick: Director Mobb's question, why do this, and to

[0:52:24] Trustee Patrick: be useful in our time, I'm a firm believer that this body

[0:52:28] Trustee Patrick: gives its committees their direction, not the other way around.

[0:52:33] Trustee Patrick: And so I think that would be the benefit of this conversation

[0:52:36] Trustee Patrick: is to establish the priorities for action for the remainder of the term.

[0:52:40] Trustee Patrick: And if that would be an amendment that needs to be made,

[0:52:43] Trustee Patrick: I would be happy to do that.

[0:52:46] Voice 9: Of course.

[0:52:48] Voice 12: Yeah, in my response to your question, Director Moms,

[0:52:51] Voice 12: would be that I think it's a moment for us

[0:52:53] Voice 12: to systematically walk through the report,

[0:52:57] Voice 12: not chaotically, but in an ordered way,

[0:52:59] Voice 12: to ask questions, ask for clarifications

[0:53:03] Voice 12: so that we're all on the same page related to it,

[0:53:06] Voice 12: And then to map out for ourselves and collectively with the governance committee, you know, what work is moving forward and where that is in our extremes and what work is not moving forward, like that we just are leaving off the table because it's not in the terms of reference and maybe some whys for that.

[0:53:23] Voice 12: Just so we're super clear, because we get asked questions about this quite often.

[0:53:27] Voice 7: Mr. Bernardo.

[0:53:28] Voice 7: Dr. Yeah, my perspective on this is similar

[0:53:35] Voice 3: to Trustee Patrick's in that I think, you know, the initial remarks from Trustee Getty was, you know, governance committee needs a chance to put something together to help provide some sort of structure or assistance to trust council to help it think through these issues that are in it.

[0:53:57] Voice 3: And it's true that those of us in the governance committee have looked at the governance review in more depth than probably the average trustee because it's part of the job.

[0:54:07] Voice 3: But the reality is, as President Patrick indicated, the governance committee actually needs the guidance of trust counsel.

[0:54:16] Voice 3: When we got together at the beginning of the term, you know, we did put together the matrix.

[0:54:20] Voice 3: We identified what we thought were the priorities, but that wasn't based on an analysis that we'd come up with.

[0:54:25] Voice 3: that was basically we all had our different opinions we kind of hashed it out and we got

[0:54:29] Voice 3: to that consensus in terms of there being larger direction about what really matters in the

[0:54:35] Voice 3: agreement or in the review and what should be important for the first or trust council and what

[0:54:42] Voice 3: trust council wants governance committee to work on we have not had that direction and i i don't

[0:54:48] Voice 3: think there's much we can do at our end, the Governance Committee, to help Trust Council

[0:54:55] Voice 3: get to that place. What we need, I think, is something that other people have mentioned,

[0:55:01] Voice 3: which is systematically this body goes through it, has some opinions, sends it off to Governance

[0:55:07] Voice 3: Committee, and then we can proceed with the work.

[0:55:10] Voice 3: And finally, I'm struggling to understand what the meaningful difference is between

[0:55:14] Voice 3: this resolution and the one that was recommended other than there being the

[0:55:19] Voice 3: difference between them this contemplates a committee the whole as

[0:55:23] Voice 7: opposed to the business meeting I'm

[0:55:36] Voice 11: gonna recommend we've been given pens

[0:55:38] Voice 11: and papers for four reasons if you've got something to say and you can't take

[0:55:41] Voice 11: it outside can you please write it down so that there was no side conversation

[0:55:43] Voice 11: so that the discussion being held can be heard thank you trustee

[0:55:50] Voice 9: Bernardo back to

[0:55:51] Voice 3: Right. Where was I? Right. The difference between the two resolutions, this contemplates a committee

[0:56:00] Voice 3: the whole session that doesn't have a date. The other one contemplates a regular or at the next

[0:56:04] Voice 3: trust council meeting in March that does have a date. I think it's important that under either

[0:56:10] Voice 3: scenario, governance committee will have some time to put together something before either meeting.

[0:56:16] Voice 3: So, I could live with either a committee the whole meeting or doing it at the regular session,

[0:56:22] Voice 3: but I do agree with others who've mentioned that we should have a date associated with

[0:56:26] Voice 3: that or at least a time range.

[0:56:28] Voice 3: Thank you.

[0:56:30] Voice 9: First, Chair Elliott.

[0:56:33] Voice 16: Thank you.

[0:56:34] Voice 16: Initially, I wasn't in support of this council debating a report that is supposed to be analyzed

[0:56:41] Voice 16: by a specific committee struck for that purpose.

[0:56:44] Voice 16: Hearing from the committee members that you do need direction from council.

[0:56:48] Voice 16: uh thank you for that enlightenment um but i do think this conversation needs to be buttressed

[0:56:54] Voice 16: so i'd like to offer an amendment that after committee of the whole session

[0:56:59] Voice 16: um the phrase supported by analysis and recommendations by the governance committee

[0:57:03] Voice 16: and staff so that's supported it's in the um alternative supported by analysis and recommendations

[0:57:15] Voice 16: by the governance committee comma and staff and secondly i don't believe we should have a date

[0:57:22] Voice 16: on this because we have a lot of committee of the whole meetings coming

[0:57:26] Voice 16: up with a policy statement which is a priority piece of work for this council

[0:57:31] Voice 16: thank you

[0:57:32] Voice 16: okay

[0:57:35] Voice 7: so we're gonna see that amendment on the screen supported by

[0:57:44] Voice 7: analysis and recommendations by the governance committee comma and staff

[0:57:59] Voice 7: after yes thank you perfect all right so is that the intent your

[0:58:20] Voice 20: motion to either

[0:58:21] Voice 20: seconder for the amendment in number hands up trustee Yates seconded you need

[0:58:28] Voice 20: to speak to it present no is

[0:58:30] Voice 20: there any discussion on the amendment

[0:58:33] Voice 20: let's

[0:58:34] Voice 7: see Gary oh okay yours nobody else trustee Falk yeah I was going to speak

[0:58:45] Voice 28: earlier to support Laura and Joe's suggestion that the order is that it

[0:58:52] Voice 28: should come from trust counsel right

[0:58:54] Voice 20: so we're on the amendment there no

[0:58:56] Voice 28: i know and that's i

[0:58:58] Voice 28: remain with the same opinion about this amendment is that it it's not clear if that is changing that

[0:59:05] Voice 28: order and it sounds to me like it's saying the governance committee sort of guides the trust

[0:59:13] Voice 28: council and i'm not comfortable with that i think the order should be trust council should guide the

[0:59:19] Voice 7: Governance Committee.

[0:59:21] Voice 7: May I, Chair?

[0:59:27] Voice 25: Thanks for bringing

[0:59:29] Voice 25: that back up, Trustee Falk.

[0:59:31] Voice 25: I have some comments related to that.

[0:59:33] Voice 25: Trust Council has

[0:59:35] Voice 25: given some direction to Governance

[0:59:37] Voice 25: Committee on how to

[0:59:39] Voice 25: advance work related to the

[0:59:41] Voice 25: Governance Report. I alluded to

[0:59:43] Voice 25: this yesterday when we got

[0:59:45] Voice 25: to the moment in time on the agenda

[0:59:47] Voice 25: where all of the Council

[0:59:49] Voice 25: Committee work programs are presented.

[0:59:52] Voice 25: That is where Trust

[0:59:53] Voice 25: Council is approving the work programs governance committee also brings forward

[0:59:58] Voice 25: with its work program a prior

[1:00:00] Voice 25: matrix that priorities matrix was generated as I understand wasn't part of

[1:00:04] Voice 25: it but I understand it is prioritizing the recommendations that are found in

[1:00:08] Voice 25: the governance report and that matrix was advanced to Trust Council maybe a

[1:00:13] Voice 25: year ago and approved by Trust Council so that gives governance committee the

[1:00:17] Voice 25: direction on what to focus on and when the council committees are the

[1:00:22] Voice 25: workhorses of Trust Council so council has delegated the work and background

[1:00:28] Voice 25: thinking and background analysis associated with individual recommendations in the report

[1:00:32] Voice 25: to the governance committee who will then bring the work back to

[1:00:36] Voice 25: Trust Council so Trust Council can be the decision maker

[1:00:39] Voice 25: associated with any of those recommendations.

[1:00:43] Voice 25: So I don't see anything backwards happening here. This is how all of the

[1:00:48] Voice 25: committees operate. Council wants to undertake a work, delegates it to the council

[1:00:52] Voice 25: committees, they do the work, bring forward a recommendation to council, and council remains

[1:00:55] Voice 25: remains the decision-making body.

[1:00:57] Voice 25: So I think we're okay.

[1:00:59] Voice 25: I don't see any untoward happening here.

[1:01:04] Voice 20: Thank you for that confidence, Julia.

[1:01:09] Voice 9: So we have no speakers, but we are at lunch, so.

[1:01:13] Voice 20: Well, okay, if we have no speakers,

[1:01:15] Voice 20: then I'm gonna call for the vote on the amendment.

[1:01:20] Voice 20: So all those in favor of the amendment,

[1:01:26] Voice 7: my hand's up to you.

[1:01:35] Voice 7: please lower your hands any opposed okay looks like so

[1:01:44] Voice 20: you're calling that one online

[1:01:47] Voice 20: opposed and so that that carries so council it is lunchtime are we ready to vote on the

[1:01:54] Voice 20: amended motion then we're going to go for lunch

[1:02:02] Voice 20: but hang on i think out of due respect let's go for lunch we'll consider this when we return

[1:02:08] Voice 20: turn yeah

[1:02:11] Voice 7: no I

[1:02:14] Voice 20: called the vote

[1:02:14] Voice 7: oh I'm

[1:02:18] Voice 20: sorry yeah I

[1:02:22] Voice 13: can

[1:02:25] Voice 20: know it's a fluid

[1:02:26] Voice 20: conversation we can it sounds like there's another motion to amend or a

[1:02:30] Voice 20: motion right so I just want to respect that space rather than rushing so let's

[1:02:37] Voice 20: go for lunch we'll come back and we'll continue the conversation the motion is

[1:02:42] Voice 20: fluid the meeting is good so

[1:02:46] Voice 7: good morrison sent an email to be my third i know got awfully quiet

[2:00:23] Voice 7: Welcome back, Council, and

[2:00:26] Voice 20: welcome to some of those members who were unable to join us earlier today.

[2:00:30] Voice 20: I'm glad to see you all here.

[2:00:34] Voice 20: Thank you for lunch and the conversations and the e-mails and the messaging in between.

[2:00:43] Voice 20: It's difficult for me to reconcile not using technology and focusing on the meeting and receiving or sending e-mails and messages amongst each other.

[2:00:53] Voice 20: So let's really try and focus on our meeting and even paper notes, as was demonstrated, can be challenging.

[2:01:02] Voice 20: And that's my problem, not doing my own self-management.

[2:01:05] Voice 20: I'll recognize that.

[2:01:11] Voice 20: Just briefly and quickly, motions on the fly, we've demonstrated it's really challenging.

[2:01:19] Voice 20: And so we really need to be clear and succinct.

[2:01:22] Voice 20: In an ideal situation, I think, a motion is contemplated, it's provided to staff, to advisor, and then ends up with Alexandra to put it up on the screen.

[2:01:35] Voice 20: This editing on the fly and wordsmithing, it's consuming a vast amount of time.

[2:01:41] Voice 20: And often because I chastise one trustee for not sending it in on another, and certainly a motion in advance of something is one thing,

[2:01:50] Voice 20: but in the midst of debate is more complex so just asking you to be sensitive to that

[2:01:56] Voice 20: um and give and give ourselves the space to do it even in the light of limited time so

[2:02:03] Voice 20: thank you trustee bernardo for forwarding your motion to uh alexandra for uh putting up on the

[2:02:10] Voice 20: screen um we have a motion on the floor already and it would maybe be helpful thank you beautiful

[2:02:20] Voice 20: Wonderful. It's up on the screen.

[2:02:23] Voice 20: And so now, Trustee Bernardo indicated that he had a motion to amend.

[2:02:28] Voice 20: And so, Trustee Bernardo, you want to read out the motion and we'll get it up on the screen?

[2:02:34] Voice 20: I

[2:02:35] Voice 3: move that Trust Council request the addition of the words by no later than June 2025 to the end of the amended motion.

[2:02:45] Voice 20: All right. And we have multiple seconders here. Trustee Evans, thank you.

[2:02:50] Voice 20: Do you want us to speak to your motion?

[2:02:51] Voice 3: I do.

[2:02:55] Voice 3: With this assessment by Trust Council, the governance review, in my opinion, is seriously overdue.

[2:03:02] Voice 3: I appreciate there's logistical concerns.

[2:03:04] Voice 3: I just think we need to have a deadline on this.

[2:03:06] Voice 3: That would be helpful to staff, and it's also helpful for us in terms of getting the work done, in terms of getting focused, whatever governance committee comes up with to be of assistance.

[2:03:15] Voice 3: so it seems to me we need to have a deadline just to make sure this thing

[2:03:19] Voice 3: happens so that's why I'm putting it forward thank you thank

[2:03:22] Voice 20: you so

[2:03:24] Voice 20: discussion on the motion and I'm noticing the screen is shut down here

[2:03:29] Voice 20: we having difficulty with the online okay thank you we're back live Julia

[2:03:39] Voice 20: mobs

[2:03:40] Voice 25: just a brief comment the Governance Committee meets once per quarter so

[2:03:45] Voice 25: there may depending on when in June there might only be one meeting of

[2:03:48] Voice 25: Governance Committee between now and this deadline. I don't know if that would

[2:03:52] Voice 25: influence Trustee Bernardo's motion or not.

[2:03:57] Voice 20: Thank you. I think

[2:03:58] Voice 20: the Governance Committee has to determine their workload and their meeting schedule.

[2:04:03] Voice 20: No

[2:04:03] Voice 7: disrespect intended. Trustee Harris.

[2:04:13] Voice 7: Thank you. So

[2:04:15] Voice 21: what does this mean for

[2:04:17] Voice 21: Agenda Item 7.2.2 from this

[2:04:21] Voice 21: Trust Council meeting agenda? Are we not going to speak

[2:04:24] Voice 21: about the government's review at all so

[2:04:28] Voice 20: I don't know the answer to that question

[2:04:30] Voice 20: this is a an amendment to a motion that's on the floor that we've been

[2:04:34] Voice 20: discussing for the last half an hour it's about scheduling a meeting to

[2:04:40] Voice 20: advance you

[2:04:41] Voice 21: know I understand exactly that and so my question is that this is

[2:04:46] Voice 21: going to be advanced them in order for me to to be in favor or against this

[2:04:52] Voice 21: this motion. I'm curious as to what it means for the agenda item that's on this Trust Council's

[2:04:58] Voice 21: agenda regarding speaking about the governance review. And we've only just got back to the

[2:05:02] Voice 21: meeting. It hasn't been a half an hour, so I'm not sure where that comes from. Thank you.

[2:05:12] Voice 20: Chair Deddy, are you indicating that you would like to answer that question in some fashion?

[2:05:17] Voice 20: I sort of see your hand half up there. But honestly, I think this is a motion on the floor

[2:05:21] Voice 20: to amend, and we should address that and move on. I'm looking around the room for nodding of

[2:05:26] Voice 20: approval let's address the amendment okay so we'll pick that question up when

[2:05:32] Voice 20: we get to item 12 on the agenda I think is that alright Judy oh yeah okay other

[2:05:38] Voice 20: questions on the amendment oh you do have a question on the amendment or

[2:05:43] Voice 20: comment on your men so

[2:05:44] Voice 23: Governance Council has our committee has a meeting

[2:05:48] Voice 23: on January the 29th where we could talk about suggestions that we want to make

[2:05:52] Voice 23: we could come back at the March meeting and then we have a meeting scheduled for

[2:05:56] Voice 23: April the 9th so we could use that to talk about the whatever the

[2:06:00] Voice 23: presentation is going to be if it were so it's doable okay

[2:06:04] Voice 20: thank you for that

[2:06:05] Voice 20: confidence yeah anything else can I call the vote on the

[2:06:11] Voice 7: amendment all those in

[2:06:12] Voice 7: favor anyone so lower your hands please and

[2:06:26] Voice 20: on the screen lowering hands those

[2:06:28] Voice 20: opposed and trustee Boland I see your hand is still up those opposed there are

[2:06:36] Voice 20: none opposed that carries so now we are at the amended amended amended motion i'm sure this

[2:06:43] Voice 20: doesn't fit into robert's rules but we've got a multiple amended motion um is that on the

[2:06:50] Voice 20: screening there at the bottom or you're just

[2:06:51] Voice 7: working on it thank you okay that's it yes

[2:07:12] Voice 7: okay okay

[2:07:13] Voice 20: good so the motion's on the screen amended amended are we ready to vote on the

[2:07:17] Voice 20: amended motion trustee harris your hand is up on the motion yeah

[2:07:27] Voice 21: my question still stands what

[2:07:29] Voice 21: does this mean for that agenda item from today and what's the rationale for if we're not going

[2:07:32] Voice 21: to be speaking about it today what is the rationale for not speaking about it

[2:07:48] Voice 7: this is displacing that recommendation

[2:07:50] Voice 20: um from the report we've received the report

[2:07:55] Voice 20: the request for decision has not been moved the motion in that report has not

[2:07:59] Voice 20: been moved or seconded we have an

[2:08:01] Voice 20: alternate this is an alternate solution

[2:08:03] Voice 20: to the to the report that's in the agenda package okay director mobs

[2:08:11] Voice 25: just

[2:08:12] Voice 25: for clarity this agenda item was not to advance a discussion about the

[2:08:18] Voice 25: governance review report today it was not to have that discussion today it's

[2:08:22] Voice 25: simply to see if Trust Council wants to hold it in the future that's helpful for

[2:08:25] Voice 25: trustee harris brilliant

[2:08:27] Voice 20: thank you are we now ready to conduct the vote so it looks that way

[2:08:33] Voice 20: all those in

[2:08:33] Voice 7: favor of the motion on the screen okay please lower your hands including online

[2:08:48] Voice 20: they're lowering your hands and i'm going to call for those opposed to the motion please raise your

[2:08:53] Voice 20: hand

[2:08:53] Voice 27: trustee

[2:08:55] Voice 20: falk is opposed okay so one opposed so that carries and um that's that's good i'm

[2:09:05] Voice 20: I'm going to continue on with our agenda, and this brings us, if I'm not mistaken,

[2:09:12] Voice 20: Trust Area Services Section 10.1 on page 104 and on.

[2:09:19] Voice 20: So we have three items that are recommended to receive for information in that Consented Agenda section.

[2:09:27] Voice 20: Are there any of those three items, 10.11, 1, 2, and 1, 3, that you wish to discuss?

[2:09:34] Voice 20: Christina Evans.

[2:09:39] Voice 7: Thank you. Anything further?

[2:09:45] Voice 15: Have you seen my hand?

[2:09:47] Voice 7: Yes, please.

[2:09:53] Voice 7: 1011, please.

[2:09:54] Voice 7: Okay.

[2:09:57] Voice 20: Anything else?

[2:09:59] Voice 20: All right.

[2:10:00] Voice 20: So I'm going to take it then that 10.1.3 be received for information as indicated.

[2:10:07] Voice 20: Let's go to 10.1.1.

[2:10:09] Voice 20: Mairead Boland, I think you asked for that one directly.

[2:10:12] Voice 20: of trust area services report uh

[2:10:15] Voice 10: yes in the report and the communications there's a discussion of a

[2:10:22] Voice 10: communication being prepared uh with respect to heritage uh designated areas um i'm sorry

[2:10:34] Voice 10: i think it's on page 110 if i'm not no 107 perhaps apologies for not having the page ready

[2:10:42] Voice 10: So I asked about that and found out that there is, I think Stefan referred to it as a primer being prepared by staff to explain how local trust committees could designate heritage conservation areas and a little bit about the Act and the Local Government Act.

[2:11:08] Voice 10: If I bring that together with what I heard at the Laskete Archaeology Project and some reading I've done,

[2:11:16] Voice 10: I think this is a very important document that should be owned and acknowledged and reviewed by all trustees.

[2:11:27] Voice 10: It was put to executive committee on, I believe, the 20th of November.

[2:11:35] Voice 10: so I have prepared a motion suggesting that that document should go to regional planning committee

[2:11:46] Voice 10: Marie yes

[2:11:47] Voice 20: got a question in here let's get the question answered um the there's a lot more

[2:11:52] Voice 20: information there and it's hard for me anyway to focus on the scope of it what is the question

[2:11:58] Voice 20: that you have for staff my

[2:12:00] Voice 10: question is that I have a motion I want the communications document

[2:12:03] Voice 10: document to have a higher profile to be reviewed by a subcommittee of trust council and then to be

[2:12:12] Voice 10: for input to be gathered before it went to executive committee and they were told to I

[2:12:19] Voice 10: believe just carry on so I believe it belongs with regional planning committee and that would

[2:12:25] Voice 10: be my recommendation but given that it hasn't come to trust council or been seen by trust council

[2:12:31] Voice 10: I'm unclear. I've sent a motion to Lisa, but I'm unclear as to how to formulate that motion.

[2:12:39] Voice 20: Director of Trust Area Services.

[2:12:42] Good

[2:12:44] Voice 14: afternoon, Trust Council.

[2:12:45] Voice 14: What's being referenced is a primer that's being developed as a result of engagement with nations resulting from the work on the Denman OCP project and the Gambier OCP project.

[2:12:57] Voice 14: It was provided to Executive Committee for feedback and consideration just as a result of airing it and looking to get some political direction.

[2:13:04] Voice 14: Certainly, it could be provided with consent of the chair.

[2:13:07] Voice 14: The Regional Planning Committee could be asked to have a look.

[2:13:09] Voice 14: It is still considered draft.

[2:13:11] Voice 14: It's intended to be used primarily to advise local trust committees about this planning tool and would be used in future orientation.

[2:13:18] Voice 14: But because it has been formatted in a way that makes it look like a publication, we thought we wanted to also make it available to the public if they wish to see it.

[2:13:25] Voice 14: But there's no intention at this time to circulate it broadly.

[2:13:28] Voice 14: and it could be reviewed either at the paths i see here for it to make its way to regional

[2:13:33] Voice 14: planning committee would be either for executive committee at their next meeting to contemplate

[2:13:36] Voice 14: forwarding it to regional planning committee or simply i expect the chair of regional planning

[2:13:40] Voice 14: committee could request that staff add it to the next agenda i'm not sure that a motion of

[2:13:45] Voice 14: this body is necessary for either of those things to happen okay

[2:13:49] Voice 20: thank you um so that you sort of

[2:13:52] Voice 20: answer my question on behalf of trustee Boland with respect to what she's identified as an issue

[2:13:59] Voice 20: you don't have any direction for trust counsel at this moment to provide you but what you're

[2:14:04] Voice 20: suggesting is that executive committee to take proactive action or the chair of RPC could take

[2:14:09] Voice 20: proactive action and presumably you might indicate that in your reporting to executive committee

[2:14:15] Voice 20: in order to facilitate that okay thank you so Mary Boland is that a satisfactory answer for you

[2:14:23] Voice 10: Yes and no. Sending it to the RPC just to look at it doesn't really make them responsible for it.

[2:14:31] Voice 10: And I believe that somebody somewhere, some committee should be responsible for it.

[2:14:36] Voice 10: It's a piece of communication around planning, which is intended to inform local trust committees, I believe.

[2:14:44] Voice 10: and yet you know we are not formally involved in um in creating that or responding to it

[2:14:54] Voice 10: so i think uh i would ask that the motion that i created is on the table and that we

[2:15:01] Voice 10: um as trust council ask that it is sent to regional planning committee

[2:15:07] Voice 10: okay

[2:15:09] Voice 20: so i want to ask staff here a direct question who is responsible for this document

[2:15:15] Voice 20: I,

[2:15:18] Voice 14: I treated it because it came in to me formatted like a publication with graphic design done.

[2:15:23] Voice 14: We treated it like a publication, which would mean executive committee has sign off.

[2:15:27] Voice 14: If it falls in the realm of publication, we're in a gray area because it's also meant for

[2:15:30] Voice 14: orient as an orientation material that would also fall within the purview of executive

[2:15:34] Voice 14: committee in terms of approvals.

[2:15:36] Voice 14: So generally executive committee, I would expect has final sign off, but certainly they

[2:15:41] Voice 14: could benefit from the insights of regional planning committee.

[2:15:43] Voice 14: should they wish to have that input as well.

[2:15:46] Voice 20: Now, Mayreed, I heard two things from you.

[2:15:49] Voice 20: You had a motion, or you had a motion,

[2:15:51] Voice 20: but you weren't sure that it was the right motion.

[2:15:53] Voice 20: I had a

[2:15:54] Voice 10: motion which could be changed

[2:15:55] Voice 10: to reflect what's just happened,

[2:15:58] Voice 10: which is that Executive Committee be asked

[2:16:01] Voice 10: to forward it to Regional Planning Committee.

[2:16:05] Voice 20: So then, is that the motion you're making?

[2:16:09] Voice 10: Yes, that is the motion I'm making.

[2:16:12] Voice 10: so if we look at what I've done and we edit it before anybody makes the motion

[2:16:18] Voice 10: or seconds it that could work so Lisa if you could put the motion up I'd

[2:16:24] Voice 10: appreciate it so

[2:16:29] Voice 20: on the screen is a motion and I noticed that we've lost the

[2:16:33] Voice 20: video on that projector again I don't know what's going on there I would say

[2:16:40] Voice 10: at their next meeting and remove or trust council.

[2:16:45] Voice 10: And

[2:16:53] Voice 7: you'd need your microphone on

[2:16:54] Voice 20: if you expect them to hear you.

[2:16:57] Voice 10: So I'll read it right now then and see if it makes sense. The trust council, so I move

[2:17:03] Voice 10: the trust council request that executive committee at their next meeting commend the work done

[2:17:11] Voice 10: so far and request staff to forward the draft implementing heritage conservation areas in

[2:17:17] Voice 10: the islands trust area publication to regional planning committee for review

[2:17:21] Voice 7: i don't know that

[2:17:29] Voice 7: i would commend the

[2:17:30] Voice 20: executive committee to do anything i think we can just forward it to

[2:17:40] Voice 10: remove commend the work done so far just and just request staff to forward it thank

[2:17:46] Voice 20: you that makes

[2:17:47] Voice 20: more sense to me um excellent so that's moved by trustee boland that's what you have in mind

[2:17:54] Voice 20: Seconder for the motion. Trustee Yates, I see. Okay, thank you. And do you wish to speak to

[2:18:00] Voice 20: the motion further?

[2:18:02] Voice 10: A little bit. I think it's a very important piece of information. And it

[2:18:10] Voice 10: will inform many sort of disconnected conversations a lot of us have had in different contexts.

[2:18:16] Voice 10: And I think it's really important that it's properly moved forward and properly reviewed and considered.

[2:18:26] Voice 10: You know, we're talking about all of these reconciliation and heritage aspects in different conversations in a very disconnected way.

[2:18:33] Voice 10: This could help to bring it all together to one place. So I really feel it's quite important. Thank you.

[2:18:40] Voice 10: Okay.

[2:18:41] Voice 20: Thank you very much. I'll ask if there's any comments on the motion that's on the screen.

[2:18:48] Voice 20: Otherwise, I would like to go to the vote. And those comments, let's try and keep them really

[2:18:53] Voice 20: succinct and not repeat what others have already said. You either endorse or don't endorse or have

[2:18:58] Voice 20: some additional information. Go ahead, whoever's on the speaker's list. Trustee Elliott?

[2:19:04] Voice 20: I

[2:19:04] Voice 16: conditionally endorse. I do support the intent of promoting knowledge of heritage

[2:19:10] Voice 16: conservation areas generally, but you are, by this Action Council, amending a committee's

[2:19:16] Voice 16: work plan. And we have three priorities. They've already been defined. And so I would just

[2:19:22] Voice 16: caution you that you're adding work, which the chair may say can slide into our work

[2:19:28] Voice 16: plan, no problem, but this is not to do with housing,

[2:19:32] Voice 16: freshwater conservation, or bylaw enforcement project, which are three projects.

[2:19:39] Voice 7: That's too fast. Fair enough.

[2:19:41] Voice 7: Thank

[2:19:42] Voice 17: you. Through the chair? No.

[2:19:44] Voice 17: Thank you. Through the chair,

[2:19:45] Voice 17: I'll be voting against this recommendation

[2:19:49] Voice 17: because I am concerned that it would add more time.

[2:19:53] Voice 17: I think executive committees already dealt with it,

[2:19:57] Voice 17: And it's a draft already prepared, and I think it should come to Trust Council as quickly as possible, and then Trust Council can decide whether it needs further review or whether we can start using it immediately.

[2:20:10] Voice 17: So I don't want to dilute the power of Trust Council sitting together.

[2:20:16] Voice 17: I think sending everything to a committee

[2:20:23] Voice 17: risks that when we could just get on with it

[2:20:27] Voice 17: and all of Trust Council start learning about it immediately.

[2:20:29] Voice 17: Thank you.

[2:20:31] Voice 9: Trustee Packer, do we step in or reply?

[2:20:35] Trustee Patrick: I don't have a strong opinion

[2:20:37] Trustee Patrick: other than the committee's terms of reference

[2:20:39] Trustee Patrick: is supposed to be watching for emerging issues

[2:20:41] Trustee Patrick: and working with the land use planners.

[2:20:44] Trustee Patrick: So I think it is a good idea for the committee

[2:20:47] Trustee Patrick: need to be aware of various things, but how that happens in what order,

[2:20:51] Trustee Patrick: that's

[2:20:51] Voice 9: figured out.

[2:20:54] Voice 9: Professor Morrison.

[2:20:58] Voice 12: Director Zermatt.

[2:21:04] Voice 12: So can you just speak to how together

[2:21:08] Voice 12: or not the publication is? Is this something that you have been doing

[2:21:12] Voice 12: to help inform where we're at with that?

[2:21:17] Voice 24: First, I'd like to thank Island Planner Sonia Zupanek. She's been the architect behind

[2:21:22] Voice 24: behind this. She does amazing work. I know you all know her. This was meant to be

[2:21:26] Voice 24: a creation to help inform the discussions with Comox and other nations

[2:21:30] Voice 24: in the area. It was forwarded to communications for it

[2:21:34] Voice 24: to be presentable so we could use it for greater

[2:21:38] Voice 24: education. Planners have had a look at it. All management has had a look

[2:21:42] Voice 24: at it. ECs had a look at it. Staff are very comfortable with

[2:21:46] Voice 24: the publication as is. If it travels to RPC, it's a good information

[2:21:50] Voice 24: piece I don't think we'd have much to add to it although we do welcome of

[2:21:54] Voice 24: course any feedback thank

[2:21:58] Voice 12: you to that and then I don't support this motion

[2:22:02] Voice 12: because I'd like to see it at Trust Council directly thank you

[2:22:06] Voice 7: just involved I

[2:22:12] Voice 10: would be happy for it to go to Trust Council and I would be happy

[2:22:16] Voice 10: to make an amendment to that effect that it should come to Trust Council and in

[2:22:22] Voice 10: in March. So, Trust Council recommend, request, blah, et cetera, et cetera, to Trust Council

[2:22:33] Voice 10: March 2025.

[2:22:36] Voice 20: DR. Right. An amendment of that nature, I think, actually changes the intent of

[2:22:40] Voice 20: the motion. And I'm not so sure that that isn't on its natural course that that document

[2:22:47] Voice 20: will end up before council so I don't think we can we would have to defeat

[2:22:54] Voice 20: this motion and and have a second motion if you want to send it to in a different

[2:23:01] Voice 20: direction it changes the intent I

[2:23:03] Voice 10: don't understand why you're saying that chair

[2:23:06] Voice 10: Chair, my goal is that it should be considered as a draft

[2:23:15] Voice 10: before it is sent out publicly, finalized.

[2:23:20] Voice 10: I have a couple of things that I need to change.

[2:23:24] Voice 10: Chair,

[2:23:25] Voice 20: on our ruling, we can go there.

[2:23:28] Voice 20: I don't know there's a whole lot of value in this.

[2:23:31] Voice 20: This is a piece of work in progress.

[2:23:33] Voice 20: It's ultimately going to end up with council

[2:23:40] Voice 20: Thank you for your point of view. Unless you have more to add of a new nature, then I'd like to go to other speakers.

[2:23:52] Voice 10: Okay.

[2:23:54] Voice 20: We have no other speakers.

[2:23:55] Voice 20: We have no other speakers.

[2:23:56] Voice 20: So we've heard all of the comments and now it's up to you to determine whether or not you want to proceed with this or not.

[2:24:03] Voice 20: So I'm going to call the vote on the motion that's on the screen.

[2:24:05] Voice 20: All those in favor?

[2:24:11] Voice 7: Why not? Four in favor. Those opposed, lower your hands. And those opposed. So that fails.

[2:24:31] Voice 7: So

[2:24:32] Voice 20: thank you for that. So I'm going to go back to 10.11, which is the report that's

[2:24:38] Voice 20: on the table for we pulled it from the consent agenda. Is there anything further that we

[2:24:43] Voice 20: wish to address with respect to the Director of Trust Area Services report? Then I'm going

[2:24:51] Voice 20: to take it then that it be received as presented for information the second item that we pulled

[2:24:57] Voice 20: from the consent agenda item list was a legislative monitoring report on page 110

[2:25:04] Voice 20: and who was that that brought that one forward yeah so christina evans over to you thank you

[2:25:10] Voice 11: on page 116 where it's legislation in effect under the first item is bill 16 housing statutes

[2:25:18] Voice 11: It looks like that got cut off.

[2:25:22] Voice 11: No, the next page is Bill C-73.

[2:25:27] Voice 11: No, that's page 118.

[2:25:29] Voice 11: It

[2:25:30] Voice 7: got cut off.

[2:25:31] Voice 7: It is here.

[2:25:34] Voice 7: Sorry, one second.

[2:25:38] Voice 7: I'm in the wrong package.

[2:25:43] Voice 7: It's not working.

[2:25:47] Voice 20: Staff, do you have a remark there

[2:25:49] Voice 20: or what we see on the screen?

[2:25:54] Voice 7: Looks like a page break.

[2:25:59] Voice 11: Yeah, I just wanted to be able to see it.

[2:26:00] Voice 11: I couldn't see it online, and I couldn't see it in the printed copy.

[2:26:05] Voice 7: Okay.

[2:26:06] Voice 7: Perhaps we could circulate that in some fashion.

[2:26:15] Voice 7: So is that possible, Director Fahey?

[2:26:17] Voice 20: We could just recirculate that item as a discrete PDF to trustees for their information.

[2:26:23] Voice 20: Okay.

[2:26:23] Voice 14: Certainly we can recirculate.

[2:26:25] Voice 14: It is fine in the Word version, so I'm not sure what's happened there.

[2:26:27] Voice 14: Okay.

[2:26:28] Voice 14: I'm just having a look to see if there's anything effective for you in terms of recommendations.

[2:26:32] Voice 20: That's the magic of technology.

[2:26:35] Voice 14: It simply, basically, it continues on with, you've seen it before.

[2:26:38] Voice 14: it's been in your prior report um but essentially it's saying um you have that density bonus tools

[2:26:43] Voice 14: already available to you staff will continue to monitor um for the comprehensive guidance that

[2:26:49] Voice 14: is expected in 2025 you can also expect that this topic will be on your next legislative monitoring

[2:26:54] Voice 14: report but we will circulate it um in a way that it doesn't get cut off thank you okay

[2:27:02] Voice 20: is that satisfactory council okay so then i'm going to take it then that 10.1.2 um

[2:27:11] Voice 20: that will be received and a complete version

[2:27:16] Voice 20: will be circulated to trustees.

[2:27:18] Voice 20: So thank you very much for that.

[2:27:20] Voice 20: I'm going to go to 10.2 here now.

[2:27:23] Voice 20: This is an actual decision item

[2:27:25] Voice 20: and it's Doris McCarty, NAPTEP application.

[2:27:34] Voice 20: And

[2:27:35] Voice 7: who's going to make this presentation?

[2:27:37] Voice 7: The chair of North Pender?

[2:27:39] Voice 7: I don't have anything to present.

[2:27:47] Voice 7: Pardon me?

[2:27:48] Voice 9: I'm the chair, and I have nothing to present.

[2:27:52] Voice 20: So, somebody make a motion?

[2:27:54] Voice 20: Okay.

[2:27:58] Voice 16: So, this is regarding the issuance of a NAPTEP certificate for a covenanted portion of a property on North Pender Island.

[2:28:06] Voice 16: So, if there's no concerns over that, we can move that the Islands Trust Council request the secretary to issue a NAPTEP certificate

[2:28:16] Voice 16: for the covenanted portion of the property described as PID 0 0 5 8 3 7 6

[2:28:23] Voice 16: 5 1 lot 6 sections 18 and 22 Pender Island couch and district plan 6 2 9 4

[2:28:31] Voice 16: subject to registration of a covenant of a conservation covenant and completion

[2:28:36] Voice 16: of a baseline inventory report consistent with the standards developed

[2:28:39] Voice 16: for NAPTEP

[2:28:41] Voice 20: seconded by trustee Yates seconded by trustee Morrison I'd rather

[2:28:45] Voice 20: to keep that yeah let's keep let's keep it in the family thanks for the laugh um moved and seconded

[2:28:55] Voice 20: any speakers yeah

[2:28:57] Voice 12: just a brief um comment on this so i just want to thank community who has engaged

[2:29:02] Voice 12: in the work across this region and look forward to other nat tip covenants coming in this area or

[2:29:08] Voice 12: other efforts there's a concerted effort in our community to create a corridor across this ridge

[2:29:14] Voice 12: of protection, and we greatly appreciate community in doing that.

[2:29:20] Voice 20: Okay. Is

[2:29:21] Voice 7: there any other discussion? Otherwise, I'll call the vote.

[2:29:26] Voice 7: Trustee Harris?

[2:29:28] Voice 7: Trustee Harris?

[2:29:30] Voice 21: Thank you. I'll be voting not in favor of this. I'm not a proponent of the NAPTEP deal.

[2:29:42] Voice 21: I think this is hurtful to the communities and raises taxes for the rest of the tax base

[2:29:47] Voice 21: and is not a direction that is um is of positive value for the communities in

[2:29:55] Voice 21: the long run thank you thank

[2:29:57] Voice 20: you for your point of view

[2:30:00] Voice 20: opinion or comment that I'm gonna call the vote oh we take oh he's got his hand

[2:30:06] Voice 20: down so

[2:30:07] Voice 7: I'm gonna call the vote all those in favor 22 in favor please lower

[2:30:21] Voice 7: your hands and

[2:30:22] Voice 20: those opposed please raise your hand those opposed looks like

[2:30:27] Voice 20: one right that carries and thank you to the Conservancy and thank you to the

[2:30:32] Voice 20: landowner for this work our next item at ten point two point two is this also a

[2:30:40] Voice 20: decision here it's a policy statement amendment project project charter and I

[2:30:45] Voice 20: am gonna ask a director freighter to introduce this for us thank you director

[2:30:50] Voice 20: freighter on page 139

[2:30:54] Voice 7: of your package Thank

[2:30:58] Voice 15: You chair I'm just bringing up my

[2:31:01] Voice 7: notes here here

[2:31:04] Voice 14: with me for one minute um so this is coming to you as a decision of consequence

[2:31:09] Voice 14: around the future of the policy statement project and the trajectory of it this term

[2:31:14] Voice 14: um we before i kick off into the details of the charter and the project i just want to remind you

[2:31:19] Voice 14: all that the approach that's been taken for correspondence associated with this project has

[2:31:24] Voice 14: been to post it to the islands 2050 page for you all to look at on an ongoing basis so then a few

[2:31:30] Voice 14: letters that have arrived this fall have not landed on this agenda because we've been following

[2:31:33] Voice 14: that prior direction so i just want to remind you all as you head into trust council or other

[2:31:37] Voice 14: meetings to regularly check the correspondence that's being posted to the island's 2050 page

[2:31:41] Voice 14: of the website so with that said um just want to bring your attention to the decision before you

[2:31:47] Voice 14: now which is the project charter that's been recommended by executive committee uh which is

[2:31:53] Voice 14: you'll see highlights there around recommended changes from the course you were previously

[2:31:57] Voice 14: taking and significantly to the budget there's a proposal to reduce the budget

[2:32:03] Voice 14: from ninety six thousand dollars down to thirty one with the resulting effect of

[2:32:09] Voice 14: reducing the amount of in-person engagement and offering the opportunity

[2:32:12] Voice 14: to then shorten the time frame for the project so this is what I think there's

[2:32:17] Voice 14: a hope that Trust Council will discuss today whether there's support for that I

[2:32:20] Voice 14: had committed to executive committee that when they prepared this

[2:32:23] Voice 14: recommendation they had not had the privilege of hearing the results of the

[2:32:27] Voice 14: engagement with local trust committees in bowen island municipality around what type of local

[2:32:32] Voice 14: engagement you would like so i now have a summary in front of me of what's been asked for and as a

[2:32:37] Voice 14: result of that we have a number of local trust committees that seem to be content with undertaking

[2:32:43] Voice 14: low cost low effort engagement but we have a number that have asked for engagement that

[2:32:50] Voice 14: It requires staff support or budget, notably Hornby, Saterna, Galeano, Gambier, and Salt Spring.

[2:32:57] Voice 14: With Salt Spring, I'm certainly interested in having more special meetings.

[2:33:02] Voice 14: And I understand there's still two local trust committees outstanding.

[2:33:06] Voice 14: So if we were to assume that you were interested in supporting the wishes of those bodies to undertake the work that that would require,

[2:33:14] Voice 14: I think we're looking at around, I'm just going to pull up the numbers here, which is what I was hoping for.

[2:33:18] Voice 14: we are looking for about a $12,500 increase to that $31,000. That would take you to $43,500,

[2:33:27] Voice 14: should you wish to undertake those requests. I want to keep it simple for you here and allow

[2:33:35] Voice 14: you lots of time for debate. Essentially, you have a decision around the depth of engagement

[2:33:39] Voice 14: you want and how much you want to risk this project moving over the end of term. Those

[2:33:44] Voice 14: are the considerations before you as you're balancing your decisions here.

[2:33:47] Voice 14: i guess i'll look to the room and say is that sufficient detail or would you like me to

[2:33:51] Voice 14: go more in depth okay

[2:33:52] Voice 20: so thanks for the question um so we'll simply just say other questions for

[2:33:57] Voice 20: the director on her report um okay so let's do questions on a report for more detail

[2:34:05] Voice 17: uh just a quick question did you get any information back from the bone island

[2:34:09] Voice 17: municipality or just the mayor's letter uh simply the mayor's letter thank you

[2:34:16] Voice 9: Trustee Allen.

[2:34:20] Voice 27: Hornby, we actually requested just a town hall.

[2:34:23] Voice 27: We didn't ask for anything special.

[2:34:27] Voice 14: Thank you.

[2:34:30] Voice 14: What I have noted here, I've simply been frustrated with the list that

[2:34:32] Voice 15: there might be some advertising costs associated with that.

[2:34:38] Voice 7: Trustee Patrick.

[2:34:42] Voice 7: My biggest concerns

[2:34:43] Trustee Patrick: is the communications.

[2:34:45] Trustee Patrick: communications. And I see there's

[2:34:48] Trustee Patrick: 16,000 that's been attributed here. And

[2:34:53] Trustee Patrick: I think we use the word robust

[2:34:57] Trustee Patrick: communications was what we requested from Salt Spring because generally we have a lot

[2:35:01] Trustee Patrick: of people that don't know the difference between a local trust committee and

[2:35:05] Trustee Patrick: this body and anything else. And

[2:35:09] Trustee Patrick: that if we just all of a sudden have a draft version that we're hoping to get

[2:35:13] Trustee Patrick: close to approval, it gets out of our

[2:35:17] Trustee Patrick: hands very quickly. People start telling stories of what they

[2:35:21] Trustee Patrick: think it is and what it means and isn't meaning and by the time we get out there

[2:35:25] Trustee Patrick: the narrative's gone and we're responding to people's opinions.

[2:35:30] Trustee Patrick: So we need a robust communications plan that's out there like now

[2:35:33] Trustee Patrick: it's coming, what it is, what it means and so

[2:35:37] Trustee Patrick: leading right up to when it comes out so that people are prepared

[2:35:41] Trustee Patrick: and sort of understand what it is, and we're not left solving a problem.

[2:35:46] Trustee Patrick: So is there enough money to do a robust communications of that nature

[2:35:51] Trustee Patrick: to really set this up for success in our communities?

[2:36:03] Voice 7: Sorry, generally, no.

[2:36:04] Voice 14: I would not characterize this as a budget that supports robust trust-wide engagement.

[2:36:08] Voice 14: You'll note in your briefing that we have noted that this does not allow for a trust-wide mail-out.

[2:36:14] Voice 14: So that was the one piece that we had recommended and I think was quite successful last time.

[2:36:19] Voice 14: and provide some insurance against people saying,

[2:36:21] Voice 14: well, I never heard about it,

[2:36:22] Voice 14: is that there was a flyer to every mailbox.

[2:36:24] Voice 14: So that in particular is getting cut under this budget.

[2:36:28] Voice 14: And also we have trimmed various other elements.

[2:36:31] Voice 14: What we have sustained in this is print advertising

[2:36:33] Voice 14: for every engagement opportunity that's there

[2:36:36] Voice 14: so that there would at least be print advertising

[2:36:38] Voice 14: in every community.

[2:36:41] Voice 7: Vice-Chair Elliott.

[2:36:45] Voice 15: Thank you.

[2:36:46] Voice 16: This has been a very difficult project

[2:36:50] Voice 16: for our executive committee to manage,

[2:36:53] Voice 16: because I think we're recognizing how much content

[2:36:58] Voice 16: there is to get through for this trust council

[2:37:00] Voice 16: to discuss in committees of the whole,

[2:37:03] Voice 16: and I think that's been really helpful.

[2:37:05] Voice 16: But due to the process that we're undertaking

[2:37:09] Voice 16: at committees of the whole,

[2:37:10] Voice 16: I no longer feel both as an executive committee member

[2:37:14] Voice 16: and as a chair on several LTCs

[2:37:18] Voice 16: and as a Gabriel Local Trust Committee,

[2:37:20] Voice 16: that we can actually do the approval in principle step.

[2:37:25] Voice 16: And so in looking at the charter,

[2:37:28] Voice 16: I have two amendments to propose

[2:37:31] Voice 16: that would have us move to first reading by June, 2025

[2:37:37] Voice 16: and increase the number of Committee of the Whole meetings

[2:37:41] Voice 16: to two monthly,

[2:37:43] Voice 16: which was actually the original recommendation of staff.

[2:37:45] Voice 16: And what moving to first reading does, and perhaps Director Frater, you can explain this, is it allows a document, a draft still, to move to referrals to First Nations, Indigenous Governing Bodies, and all the other agencies alongside community at the same time.

[2:38:06] Voice 16: And what this will avoid, I believe, is going to community, hearing a bunch of changes or alarm or we need this changed, we change the draft again, go back to First Nations after first reading, get more feedback that this is not what they had given input onto, and we're definitely way over the end-of-term deadline.

[2:38:32] Voice 16: so I am concerned and I think I've heard from other members the executive that we

[2:38:36] Voice 16: are concerned that this is not going to meet the deadline by the end of this

[2:38:40] Voice 16: term and so in an effort to make that happen I've heard from my community they

[2:38:46] Voice 16: just want this done they'd like good communication about the project they

[2:38:51] Voice 16: actually trust the process that we've been undertaking because we have

[2:38:55] Voice 16: discussed it at length so I have sent that motion to Alexandra anticipating

[2:39:01] Voice 16: There will be lots of debate on this, but those are my suggestions to move to first

[2:39:07] Voice 16: reading by June 2025 and increase the number of Committee of the Whole meetings.

[2:39:13] Voice 16: Thank you.

[2:39:16] Voice 20: CHAIR BAILET.

[2:39:16] Voice 20: We've got those motions on the screen.

[2:39:18] Voice 20: Are you intending on making those motions, or are we going to continue the discussion?

[2:39:27] Voice 20: I'm going to continue the discussion then.

[2:39:29] Voice 20: So who's next on the speaker?

[2:39:30] Voice 20: CHAIR BAILET.

[2:39:32] Voice 11: I was actually going to ask that we postpone any motions right now.

[2:39:37] Voice 11: I would like to have this discussion when we reach it on the budget cycle,

[2:39:41] Voice 11: where we've got the full plan and we've got all of the options laid out.

[2:39:45] Voice 11: I think that is making this decision now before we get to the budget,

[2:39:49] Voice 11: I think is a cart before horse.

[2:39:51] Voice 11: So I would like to propose that we defer.

[2:39:55] Voice 11: Is that the right word?

[2:39:56] Voice 11: Defer this motion until we get to the budget discussion,

[2:39:59] Voice 11: where we can pick it up in context with the business plans so

[2:40:04] Voice 9: much for sorry

[2:40:07] Voice 20: so

[2:40:10] Voice 20: you're asking to defer this until we've concluded section 13 that's it seems

[2:40:16] Voice 20: like a reasonable thing to do and it's a motion on the fly as pointed out to me

[2:40:24] Voice 20: but I don't think

[2:40:25] Voice 16: it's alternative to the recommended

[2:40:28] Voice 16: motion to amend the project

[2:40:29] Voice 16: charge

[2:40:32] Voice 20: no there's

[2:40:33] Voice 20: two

[2:40:34] Voice 11: different things going on

[2:40:35] Voice 11: my whole thing is before we make any decision

[2:40:37] Voice 11: at all on this section

[2:40:39] Voice 11: I am requesting that this get deferred

[2:40:42] Voice 11: to the business

[2:40:44] Voice 11: financial section

[2:40:45] Voice 11: at which point we will then look at

[2:40:47] Voice 11: what motions to put on the floor

[2:40:49] Voice 11: so do I have to

[2:40:51] Voice 11: how do I go about this

[2:40:53] Voice 11: Do I make a motion to...

[2:40:54] Voice 11: I

[2:40:54] Voice 20: move that we defer this item until we've concluded Section 13 of the agenda.

[2:41:00] Voice 11: I move that we defer any decision for 10.2.2 until we reach Section...

[2:41:11] Voice 7: Where is it? I don't know where it is.

[2:41:17] Voice 7: 13.

[2:41:18] Voice 7: Yeah, it is Section 13 on the agenda.

[2:41:21] Voice 22: On the agenda.

[2:41:22] Voice 7: 13.2, okay.

[2:41:37] Voice 7: So I

[2:41:39] Voice 25: think there's some merit in debating this project and its activities in advance

[2:41:47] Voice 25: of the budget discussion.

[2:41:48] Voice 25: Normally what we see is what we would like projects to look like, what we plan to be

[2:41:53] Voice 25: undertaking for various pieces of work, and that information, those decisions inform the

[2:41:58] Voice 25: budget.

[2:41:58] Voice 25: When we get to the budget discussion, I'm very happy to provide verbal updates on how any decisions made in this conversation may be influencing the draft budget.

[2:42:10] Voice 25: For information, $85,000 increase in spending generally represents 1% tax increase in our budgets.

[2:42:25] Voice 7: Okay.

[2:42:26] Voice 7: So at

[2:42:27] Voice 20: this juncture, I have a motion that's been moved, and it's up on the screen.

[2:42:30] Voice 20: Is there a seconder?

[2:42:32] Voice 20: if there's no seconder we'll just continue so let's continue um next speaker on looking for

[2:42:42] Voice 20: comments or additional information with respect to item

[2:42:45] Voice 7: 10.22 okay so there's a motion on the floor

[2:42:57] Voice 20: on the screen to defer this until section 13 we've heard from staff about the advice and so

[2:43:05] Voice 20: i'm asking for a seconder of the motion grant scott has seconded the motion do you wish to

[2:43:12] Voice 20: speak to the motion further my

[2:43:16] Voice 11: only thought here is if we what decision we make here we cannot um

[2:43:21] Voice 11: like then then the charter has been changed correct once chart has been changed then we've

[2:43:27] Voice 11: agreed to that line of uh going forward which means that the other options that are outlined

[2:43:33] Voice 11: in the business case um aren't going to be able to be discussed anymore because we've made that

[2:43:40] Voice 11: decision here so there's a number of variable options and once we get to that

[2:43:49] Voice 11: section I would like to propose a different option rather than this one

[2:43:55] Voice 11: but if we if we as a council agreed to this project charter change then that

[2:44:02] Voice 11: choice is already being made and I could be wrong in my understanding here but

[2:44:06] Voice 11: that's that's what I'm trying to avoid I'd like to have the discussion on the

[2:44:11] Voice 11: all of the options.

[2:44:14] Voice 20: Okay, well, that's fair, but I actually think that

[2:44:16] Voice 20: opportunity exists in the here

[2:44:18] Voice 20: and now, but let me go to Director

[2:44:20] Voice 20: Prater here. This is an amendment to the

[2:44:24] Voice 20: project charter. It's version 10. If this project charter

[2:44:28] Voice 20: is not endorsed, this is a question, it would fall back to the

[2:44:32] Voice 20: previous project charter, and presently that is

[2:44:36] Voice 20: what is in the budget, or is that not in the budget, the previous charter?

[2:44:42] Voice 15: Okay. This

[2:44:43] Voice 14: sequencing was deliberate. Staff had a discussion about what we thought would best

[2:44:47] Voice 14: support your discussions, and we thought bringing this here, of course, we anticipate you've all

[2:44:51] Voice 14: read the agenda and are aware of the options in those business cases, and they could bring

[2:44:55] Voice 14: your insights about those options to this discussion about the project charter.

[2:44:59] Voice 14: Your sequencing events at this meeting is at your prerogative, so certainly you could have

[2:45:04] Voice 14: a discussion here, postpone the decision, you could make the decision now. Really,

[2:45:07] Voice 14: that's at your discussion i understand the budget is premised on the 31 000 no which one the 20 yeah

[2:45:16] Voice 14: so originally the executive committee had included 20 000 only in the budget staff subsequently went

[2:45:22] Voice 14: to their next meeting and said that's too lean we can't even advertise they bumped it to 31.

[2:45:27] Voice 14: so the budget as it stands now as it's presented in this agenda includes a 20 000 number so it

[2:45:33] Voice 14: would staff advise that it would be good for you to get a sense of where would have a discussion now

[2:45:38] Voice 14: where would you like to pitch yourselves in terms of that budget amount such that when you enter the

[2:45:43] Voice 14: budget debate you've already had a conversation deliberately on this item okay

[2:45:49] Voice 20: so are we clear

[2:45:51] Voice 20: on where we're at what we're intending here by this motion and so speakers on the motion and

[2:46:00] Voice 20: I'll go back to David. Did you catch Grant or Trustee Fast?

[2:46:05] Voice 17: Thank you. I'll just be speaking

[2:46:08] Voice 17: to this motion. I'll be voting against this motion.

[2:46:12] Voice 17: Sorry, I'm opposed. I think this is a good time on the agenda to speak about it.

[2:46:17] Voice 17: We've got it in front of us. I happen to have things to say

[2:46:20] Voice 17: including agreeing with what

[2:46:24] Voice 17: Toby said. I had the same kind of motion, omit the approval in principle

[2:46:27] Voice 17: piece because of order that

[2:46:31] Voice 20: later thank you let's speak to the motion yep thank

[2:46:34] Voice 20: you and point of order is that been corrected yes

[2:46:39] Voice 7: it has thank you okay

[2:46:43] Voice 7: trustee Bernardo we use on

[2:46:45] Voice 9: for this one

[2:46:46] Voice 7: yeah I'm

[2:46:49] Voice 3: a great perplexed jerks I'm

[2:46:51] Voice 3: having trouble following the logic of all this the starting point for this is

[2:46:57] Voice 3: this item they were on the agenda which comes to us it appears from the text of it from the

[2:47:04] Voice 3: executive committee wanting us to ratify what it recommends as a change to the project uh project

[2:47:10] Voice 3: charter which has a knock-on effect and it has to do with the communication strategy and has a

[2:47:16] Voice 3: knock-on effect of reducing the budget amount and then we heard from trustee elliott and i had

[2:47:24] Voice 3: trouble following what she was proposing but it sounded like something unrelated to this it's just

[2:47:30] Voice 3: a larger strategic question that wasn't really related to the matter at hand what i'm struggling

[2:47:36] Voice 3: with is we've got an ec recommendation but a vice chair who's thinking about something else

[2:47:43] Voice 3: as we discuss this item on the agenda that's coming from the executive committee shouldn't

[2:47:50] Voice 3: we be hearing from the executive committee explaining to us why it's here and why it's

[2:47:54] Voice 3: important that we approve it now it's it's being presented to us but i feel like i don't have the

[2:48:00] Voice 3: context to figure out why we should be doing or you know the framework for engaging the question

[2:48:06] Voice 3: that's actually on the agenda thank you

[2:48:08] Voice 20: so thank you for that question joe so i take it then you'd

[2:48:12] Voice 20: like to hear from the executive committee and so if that's all right with council i'll perhaps

[2:48:18] Voice 20: speaking on behalf of the Executive Committee,

[2:48:21] Voice 20: not on my own behalf or otherwise as a trustee.

[2:48:26] Voice 20: This item was brought to us at Executive Committee

[2:48:29] Voice 20: to forward to Council, and were we satisfied with the

[2:48:33] Voice 20: direction and the information that was being provided? And we struggled

[2:48:37] Voice 20: with two things. How long it's going to take to get this policy statement completed

[2:48:41] Voice 20: and how much it's going to cost. And we wanted to draw your attention

[2:48:45] Voice 20: and maybe we haven't done that very well to what is it that you want to do do you

[2:48:50] Voice 20: want to continue to play this out and run this out and the schedule that

[2:48:53] Voice 20: exists at significant expense or do you have a sense in your communities and

[2:49:00] Voice 20: with yourselves that you want to advance this trust policy statement more rapidly

[2:49:05] Voice 20: to reach a conclusion and do it for less money and so there were two choices on

[2:49:11] Voice 20: on the table, run out the whole thing,

[2:49:14] Voice 20: offer options to reduce the budget,

[2:49:16] Voice 20: or shorten it up and then provide you the opportunity

[2:49:19] Voice 20: to increase the budget.

[2:49:20] Voice 20: And that has crept up since we originally

[2:49:22] Voice 20: had that conversation.

[2:49:24] Voice 20: So the feeling at the executive committee,

[2:49:27] Voice 20: and that was the consensus decision,

[2:49:30] Voice 20: was that we wanted to accelerate the schedule

[2:49:33] Voice 20: and reduce the cost to council.

[2:49:35] Voice 20: So that's what you've got before you,

[2:49:36] Voice 20: is let's achieve this before the end of the term.

[2:49:41] Voice 20: I hope that helps.

[2:49:43] Voice 20: I'll go back to the speaker's list unless actually one of the other executive committee members wants to chime in.

[2:49:47] Voice 20: That would be inappropriate for me to move on because each of the executive committee members wearing your executive committee hat have something to say.

[2:49:55] Voice 20: So

[2:49:55] Voice 9: we're going to answer this next executive committee. Can I

[2:49:58] Voice 2: make a point of order?

[2:50:01] Voice 2: We have a motion on the table, too. So I feel like we're straying into the.

[2:50:06] Voice 2: Sorry, I should let you.

[2:50:08] Voice 20: You're

[2:50:08] Voice 2: fair

[2:50:10] Voice 20: with some flexibility here.

[2:50:12] Voice 20: There was a question from the floor,

[2:50:14] Voice 20: which certainly impacts the decision to defer this or deal with it now.

[2:50:19] Voice 2: I feel like, sorry, I apologize, Chair.

[2:50:22] Voice 2: My understanding is that to defer the entire items,

[2:50:26] Voice 2: to defer this discussion,

[2:50:28] Voice 2: which I feel like we're now moving into that discussion regardless.

[2:50:31] Voice 2: And that's all I'm bringing up.

[2:50:33] Voice 2: I don't mean to, I totally understand.

[2:50:35] Voice 2: I'm happy either way, but yeah,

[2:50:36] Voice 20: so I think it's reasonable in terms of more information for the executive to explain the reason why this is here, and then you can determine whether or not you want to defer to the budget section or later, but let's keep it short and simple.

[2:50:50] Voice 20: I've spoken too much already yeah

[2:50:52] Voice 4: so just briefly a bit of context executive

[2:50:56] Voice 4: committee was originally reduced the recommended funding for this after

[2:51:05] Voice 4: discussions in financial planning committee then we had another look

[2:51:09] Voice 4: brought it back up again that's why it's here today and just reiterate we will be

[2:51:17] Voice 4: intent is trying to get this done this term my opinion is that we still need to

[2:51:22] Voice 4: work on the dollar figure a little bit I'll leave it there okay my perspective

[2:51:28] Voice 9: is we've gone through a robust part of consultation both with indigenous

[2:51:34] Voice 9: peoples and with communities post the previous draft we need to advance this

[2:51:43] Voice 9: this. We've minored now at the Committee of the Whole into wordsmithing, which seems to

[2:51:51] Voice 9: be endless. We wordsmith it, and then we go back, and we go back, and we go back. I want

[2:51:57] Voice 9: to push this forward. I believe there's been a lot of consultation. There's been a lot

[2:52:03] Voice 9: of input. The draft that we see before us is not the draft we saw before that was so

[2:52:07] Voice 9: contentious in my community the previous draft i couldn't go anywhere for months whether it be for

[2:52:15] Voice 9: coffee on the ferry anywhere without somebody they go and having a comment having a consideration

[2:52:21] Voice 9: having a concern i'll

[2:52:22] Voice 20: ask you to speak from the executive committee rather than your personal

[2:52:25] Voice 20: doctor

[2:52:25] Voice 9: so so it just i think we're done and so the the idea was we were presented with options

[2:52:31] Voice 9: from bus communication down to get her done.

[2:52:36] Voice 9: And so the $20,000 budget that was presented to us

[2:52:39] Voice 9: was to get her done, and that's why I supported it

[2:52:42] Voice 9: because I feel that's the feedback

[2:52:44] Voice 9: that we've got from our community.

[2:52:45] Voice 9: So that's from my perspective.

[2:52:48] Voice 9: Thank you.

[2:52:48] Voice 20: So, Vice Chair Elliott,

[2:52:50] Voice 20: on behalf of the Executive Committee,

[2:52:52] Voice 20: I have a similar mark.

[2:52:54] Voice 16: Thank you.

[2:52:55] Voice 16: So this is a two-committee project.

[2:52:59] Voice 16: trust programs committee has some dirt some authority over it an executive

[2:53:05] Voice 16: committee has the management of the project and community engagement it's

[2:53:11] Voice 16: true you're shaking your head but look at the work plan for executive committee

[2:53:15] Voice 16: policy statement amendment project okay so just point of order yeah so yeah

[2:53:23] Voice 20: let's not interrupting so

[2:53:25] Voice 16: we've been struggling with how to manage that and

[2:53:27] Voice 16: and we did not bring forward any recommendations to council

[2:53:31] Voice 16: to say let's strike the approval in principle.

[2:53:35] Voice 16: Nobody has done that, and so I just wanted to do that today

[2:53:38] Voice 16: and see if council would support it.

[2:53:39] Voice 16: But I didn't feel confident making that decision as executive committee

[2:53:44] Voice 16: without bringing it to this council.

[2:53:46] Voice 16: So now is the opportunity to amend the charter at your discretion.

[2:53:50] Voice 20: Okay.

[2:53:52] Voice 20: And that's your point of view, not from executive committee,

[2:53:56] Voice 20: just to be clear.

[2:53:58] Voice 20: Okay, so that's that explanation.

[2:54:00] Voice 20: Where are we?

[2:54:01] Voice 7: We'll speak this less.

[2:54:03] Voice 7: Okay.

[2:54:03] Voice 7: Trustee Grant.

[2:54:08] Voice 7: Thank you.

[2:54:09] Voice 6: I have to admit I'm bamboozled by all this.

[2:54:13] Voice 6: All the request is is to move it down the agenda.

[2:54:17] Voice 6: Everything you said, if we could just do this, move it down the agenda a little bit, and it's done.

[2:54:24] Voice 6: Everything you said, of course, there's complete logic in the front.

[2:54:28] Voice 6: Okay. But why not just

[2:54:31] Voice 20: It's up to council

[2:54:32] Voice 20: so you're in favor of moving

[2:54:34] Voice 20: it down the agenda. Yes.

[2:54:36] Voice 6: I mean, let's go to the next one.

[2:54:38] Voice 6: Let's get it up there and defeat it and go

[2:54:40] Voice 6: that way if that's what people

[2:54:42] Voice 6: want to do. Yep.

[2:54:44] Voice 9: Let's determine that. Trustee Morrison.

[2:54:48] Voice 12: I

[2:54:51] Voice 12: I'm

[2:54:51] Voice 12: not in favor of this motion.

[2:54:53] Voice 12: I would rather have this conversation now,

[2:54:55] Voice 12: get the project, get our intent

[2:54:57] Voice 12: intent, organized. We've all read the packet. Thank you.

[2:55:00] Voice 9: Okay. Trustee Falk.

[2:55:05] Voice 28: It's really hard to follow

[2:55:06] Voice 28: kind of where we're at, because I'm not sure if I'm speaking on a term, but

[2:55:10] Voice 28: I'm confused by, I think we should be

[2:55:14] Voice 28: shortening the time so we can get it done during this term, if possible.

[2:55:18] Voice 28: And I think that that would mean... Point of order.

[2:55:23] Voice 7: Okay. I'm sorry, what happened there?

[2:55:29] Voice 20: The member

[2:55:29] Voice 21: isn't speaking about the motion on the table. He's speaking about

[2:55:31] Voice 21: the motion prior well

[2:55:35] Voice 20: i don't agree i think he was leading up to uh advancing this so and trustee

[2:55:42] Voice 20: falk i'm gonna ask you to just continue thank

[2:55:45] Voice 28: you um it's i think that we have to increase the

[2:55:49] Voice 28: budget in order to achieve it sooner to decrease the time and decrease the budget makes no sense

[2:55:55] Voice 28: to me whatsoever so we we need a robust consultation we're not going to sacrifice

[2:56:03] Voice 28: Now,

[2:56:06] Voice 20: you're diverting away from the motions on the floor,

[2:56:08] Voice 20: which is to move this off of the agenda until Section 13,

[2:56:12] Voice 20: which is really the question that we need to address.

[2:56:15] Voice 20: So, let's not talk about the merits or the pros and cons of the report.

[2:56:21] Voice 20: Do we want to talk about this now or later?

[2:56:25] Voice 20: Next speaker.

[2:56:26] Voice 3: Mr. Bernardo.

[2:56:29] Voice 3: Thank you, Executive Committee, for the explanation.

[2:56:32] Voice 3: One of the things that I would like to say is,

[2:56:33] Voice 3: What I understand from that, it helps me because it's led me to the conclusion that I cannot

[2:56:39] Voice 3: support the resolution here, because what I understand EC to be saying is that the original

[2:56:44] Voice 3: item, which is the thing that is on the agenda to be discussed now, the idea behind that

[2:56:49] Voice 3: is to speed things up with the trust policy statement by removing part of the public engagement

[2:56:53] Voice 3: strategy because it's the consensus or the view from EC is it's not that helpful at this

[2:57:00] Voice 3: stage.

[2:57:01] Voice 3: rather let's make a decision at some point with the trust policy statement and then bring that

[2:57:05] Voice 3: to the public and what i'm hearing is that that's not a narrow budgetary question

[2:57:10] Voice 3: that's a strategic decision that executive committee is asking trust council to make

[2:57:16] Voice 3: that has financial consequences to the budget but it's the strategic decision about engagement that

[2:57:22] Voice 3: is the topic to be discussed on the agenda item and for that reason i don't think it should be

[2:57:27] Voice 3: deferred and I'm opposed to the motion thank you okay

[2:57:31] Voice 20: then I'm gonna call the

[2:57:35] Voice 20: vote on the motion on the screen to defer we clear all those in no we're not

[2:57:41] Voice 20: clear so

[2:57:43] Voice 11: just for clarification we can bring things that are further on in the

[2:57:46] Voice 11: agenda we can bring those items forward as part of this discussion

[2:57:50] Voice 20: I'm not

[2:57:52] Voice 20: understanding that question the

[2:57:55] Voice 11: items that are further on in the in the agenda

[2:57:58] Voice 11: package yeah we

[2:57:59] Voice 11: can bring those forward as part of this discussion Claire

[2:58:05] Voice 7: yes I

[2:58:07] Voice 15: recommend that

[2:58:07] Voice 14: we went you've had your vote should you choose to keep it in

[2:58:11] Voice 14: this moment in time we can scroll down to the business case I could walk you

[2:58:14] Voice 14: through those options that's that

[2:58:15] Voice 20: yes perfect okay now I got it all right so

[2:58:19] Voice 20: are we ready to vote all those in favor of the motion to defer

[2:58:23] Voice 7: okay all those

[2:58:33] Voice 7: those opposed to her that fails thank you

[2:58:47] Voice 20: okay so we are now back on the ten

[2:58:50] Voice 20: point two point two given the conversation we've had would it be I'm

[2:58:56] Voice 20: gonna ask counsel and ask director Federer would it be helpful to advance

[2:59:02] Voice 20: the business case for this to the conversation right now anybody opposed

[2:59:09] Voice 20: opposed to that? Do we need a break or something? How do we manage that? Who

[2:59:17] Voice 7: have we got? Trustee

[2:59:18] Voice 7: Peterson?

[2:59:21] Voice 4: I'm fine with going and looking at the business case, and I suggest we do that because I think

[2:59:26] Voice 4: we heard from Director Frater that given the information we now have on local trust committees'

[2:59:33] Voice 4: desires for engagement on this, the amount suggested

[2:59:37] Voice 7: in this project charter as it stands

[2:59:39] Voice 7: is insufficient.

[2:59:40] Voice 7: we should okay yes okay so

[2:59:48] Voice 14: I would suggest given that we can sit we can

[2:59:51] Voice 14: ask Lisa or Alex to move to page night 250 of the agenda right

[3:00:00] Voice 20: And maybe

[3:00:00] Voice 20: I'll just add a hint, and I want to thank Joe as he leaves the room, but mentioning this is a strategic approach, it is, and what would be helpful, obviously, if we're going to be asked to amend the project charter to know what those amounts might be. Over to you.

[3:00:19] Voice 15: okay

[3:00:19] Voice 14: so i'll take a minute here and i'll walk you through the various options that have

[3:00:22] Voice 14: been presented as it was noted on the recommendation in the project charter in front

[3:00:27] Voice 14: of you is option 31 000 option 1b in that we do not have an option that specifically includes

[3:00:34] Voice 14: another 12 500 for local engagement because we couldn't have predicted what that might have

[3:00:39] Voice 14: looked like when we wrote this so we would be recommending should you wish to take up

[3:00:43] Voice 14: the requests of local trust committees for local activities you would then add funding on top of

[3:00:49] Voice 14: the 31 000 so i'll just note that as i set out um you'll note um so as i walk you through here

[3:00:56] Voice 14: if we want to scroll down i will assume i will repeat the background i will draw your attention

[3:01:00] Voice 14: to page 252 the risk assessment where we've outlined a number of risks for the project

[3:01:05] Voice 14: which include lack of public confidence due to insufficient communication lack of public

[3:01:11] Voice 14: confidence due to not enough engagement opportunities, a risk of adopting it after

[3:01:16] Voice 14: the end of your term, where I think you might expect a new trust counsel would want to put

[3:01:21] Voice 14: their own stamp on it and ensure that they've heard from their public, so you would start the

[3:01:25] Voice 14: cycle anew. Those are the main risks that we've highlighted for you. With that, the alternatives

[3:01:31] Voice 14: considered on page 253, one was the one that was suggested by executive committee and subsequently

[3:01:38] Voice 14: subsequently amended into option 1B, which is $20,000. But you'll note there, there was no

[3:01:43] Voice 14: opportunity, very modest communication, including no print advertising. So again, in terms of that

[3:01:49] Voice 14: insurance, being able to stay to your public, we did advise you and be able to point to something.

[3:01:54] Voice 14: We as staff recommended that be bumped up enough. If you're looking for absolutely the most frugal

[3:01:58] Voice 14: with reasonable risk, we decided that $31,000 should be the new floor. So that's what we

[3:02:04] Voice 14: recommended subsequent to the budget numbers being put in executive committee accepted that

[3:02:08] Voice 14: recommendation um so as staff we do not recommend option one option two is the one before you so i

[3:02:15] Voice 14: won't linger there too much i'm just noting it is still modest on the communication side does

[3:02:19] Voice 14: not include funding for that household mailer or for us to have a consultant in the wings

[3:02:24] Voice 14: in the event of um sort of a uproar the third option for 96 000 is the project charter you

[3:02:31] Voice 14: you had in place previously,

[3:02:33] Voice 14: which allowed for more robust communication

[3:02:35] Voice 14: as well as us bringing in external support

[3:02:39] Voice 14: to lead development of a survey and a virtual workshop.

[3:02:43] Voice 14: And option four down on page 258 is 56,000.

[3:02:50] Voice 14: So we've provided you with scenarios

[3:02:51] Voice 14: that allow for just one method

[3:02:53] Voice 14: to have the survey and a workshop,

[3:02:55] Voice 14: which is a survey with no workshop.

[3:02:59] Voice 14: And then the subsequent option is of course the reverse,

[3:03:02] Voice 14: um which is to have um sorry got that wrong um so i can't so now i'm getting muddled but

[3:03:10] Voice 14: essentially we've given you options around having a virtual workshop not having a virtual workshop

[3:03:15] Voice 14: and different levels of communication activities um can i spell it here so i'm losing the nuance

[3:03:21] Voice 14: here um finally um we've taken yeah we've option six provides for no survey so just giving you

[3:03:28] Voice 14: different engagement options and a suite for you to pick from um so these are all here for

[3:03:33] Voice 14: your review as they say um option 1b is the one recommended by executive regardless of that suite

[3:03:40] Voice 14: of activities if you pick the 96 000 option with all on island engagement you have less bandwidth

[3:03:48] Voice 14: for shortening up the duration of the project as mentioned by vice chair elliott the place you

[3:03:53] Voice 14: could still do that is concurrent referrals along with your public engagement so by foregoing that

[3:03:59] Voice 14: approval and principle step you can shorten up the duration of the project and it also from staff's

[3:04:04] Voice 14: point of view we've always been advising this is it allows all your input to come in at once so

[3:04:08] Voice 14: you're not getting staged input from the public then input from first nations and then you might

[3:04:12] Voice 14: get a subsequent desire from the public to weigh on what you heard from first nations

[3:04:16] Voice 14: so from our view it offers efficiency but also a sense of equity around consideration of all the

[3:04:21] Voice 14: all the input you're getting you can weigh it all at once so but we do understand at beginning of

[3:04:25] Voice 14: term it was very important to this body to go to approval and principle prior to first reading and

[3:04:30] Voice 14: we're happy to support whatever method you choose to take okay

[3:04:35] Voice 20: just for clarity claire which option

[3:04:38] Voice 20: at this moment in time do you recommend council consider carefully um

[3:04:45] Voice 14: in in staff's view option

[3:04:48] Voice 14: option 1B with the 31,000. If you were to add on the 12,500, it could accommodate the

[3:04:55] Voice 14: local desires of local trust committees. If I had my way, I would also say an additional

[3:05:01] Voice 14: 10,000 for extra communication support at a minimum, which would give us a little bit

[3:05:05] Voice 14: more flexibility to respond to emerging issues that might arise.

[3:05:10] Voice 14: Okay.

[3:05:10] Voice 14: So that would be 53,000.

[3:05:12] Voice 14: That's

[3:05:13] Voice 20: helpful. Okay.

[3:05:17] Voice 20: So hopefully that's helped.

[3:05:19] Voice 20: One more thing?

[3:05:22] Voice 14: I say that with my frugal hat on, hearing the

[3:05:25] Voice 14: will of this body. The $96,000 allows us to bring in dear external experts, right?

[3:05:30] Voice 14: So, I mean, if we had our way, I think staff had previously recommended the

[3:05:33] Voice 14: $96,000 option. If my previous answer was responding

[3:05:37] Voice 14: to the desire to be extra frugal, I would say staff's request

[3:05:41] Voice 14: would be 53 as the bare minimum right

[3:05:43] Voice 20: so no frugal hat 96 frugal hat 53 the choice is yours

[3:05:49] Voice 20: and it sounds like by doing parallel operations we could accomplish this before the end of term

[3:05:56] Voice 20: perfect okay council over to you mr morrison um

[3:06:03] Voice 12: i have a clarification just on the business

[3:06:05] Voice 12: case i'm not sure which order we're doing things in if we're just broad discussion

[3:06:08] Voice 12: We're on the 5

[3:06:10] Voice 20: .22, or 10.22, which is what I

[3:06:13] Voice 20: was just saying.

[3:06:14] Voice 12: Okay, so the quick clarification question was something that came up at our LTC.

[3:06:21] Voice 12: Because we may want to have a mail-out, but not every community may want to have a mail-out,

[3:06:27] Voice 12: we asked if we could use our own budget for the mail-out, and correct me if I'm wrong,

[3:06:33] Voice 12: but I thought we were provided with the answer that we potentially could do that.

[3:06:36] Voice 12: so I just wanted some clarification on that because that influences what kind

[3:06:41] Voice 12: of money might go into the general budget and then I also have a question

[3:06:45] Voice 12: about which version of the trust policy statement are we talking about because

[3:06:50] Voice 12: is it not still in committee the whole conversations and so is it a moving

[3:06:56] Voice 12: version of the trust policy statement that is posted somewhere that people get

[3:07:00] Voice 12: to provide feedback to like that's confusing to me yeah

[3:07:04] Voice 20: you want to answer

[3:07:05] Voice 20: those questions i'll

[3:07:07] Voice 14: look to the director of finance to correct me but my assumption is no

[3:07:10] Voice 14: you cannot use ltc project funding to promote a project of trust council yeah i see nodding

[3:07:18] Voice 25: would you like to speak um yes so ltcs do have an ltc communications line which i think is what

[3:07:23] Voice 25: you're referencing that really is meant to be to communicate on projects of the local trust

[3:07:27] Voice 25: committee as director freighter says this is trust wide trust council initiative should be funded

[3:07:32] Voice 25: from the broader communications budget go

[3:07:39] Voice 7: ahead trustee patrick

[3:07:41] Voice 14: responding to that i just need

[3:07:42] Voice 14: a minute to remember the second part of that question oh versions so what so you're working

[3:07:47] Voice 14: through committee of the whole to amend the document to your satisfaction such that you

[3:07:51] Voice 14: develop a draft that you think is worthy of community engaging with community on it does

[3:07:56] Voice 14: not mean you've arrived at a perfect draft it means you've arrived at the draft that you think

[3:08:00] Voice 14: you're willing to take out to community and seek feedback on so once you've arrived at that place

[3:08:04] Voice 14: you can undertake approval in principle for the purpose of engagement or you can undertake first

[3:08:09] Voice 14: reading for the purpose of engagement and then that once you pass that motion we would then

[3:08:14] Voice 14: take that approved draft and that would be the one upon which you're engaging and whether you

[3:08:18] Voice 14: arrive our intention was for you to arrive there in january i think it's way a little bit slower

[3:08:23] Voice 14: than we had hoped so now you'll have a decision to make in committee of the whole how how quickly

[3:08:28] Voice 14: you'd like to accelerate this process but sometime next spring we hope you will arrive at that final

[3:08:33] Voice 14: draft you'll sign off that we've amended it to our satisfaction for now and then

[3:08:37] Voice 15: go out and engage okay

[3:08:41] Voice 20: so strikes me that we are at the stage where we either

[3:08:46] Voice 20: endorse or amend this project to chart charter according to what we've just

[3:08:50] Voice 20: heard so council what would you like to do because this patent

[3:08:55] Voice 9: trustee Patrick

[3:08:59] Trustee Patrick: it's it's hard to say has 12,000 10,000 so I can't talk in terms of money up to

[3:09:04] Trustee Patrick: to talk in terms of expectations for that money, I can't overly emphasize enough how much

[3:09:11] Trustee Patrick: the communications is important in controlling that narrative.

[3:09:17] Trustee Patrick: Those of us that experienced last term, we lost the narrative. Groups got developed and they took

[3:09:24] Trustee Patrick: control of it. They exist now, so they're going to be faster. So we have to be better. Our

[3:09:30] Trustee Patrick: Our communication needs to be clear.

[3:09:33] Trustee Patrick: It needs to be something we can all understand and talk to.

[3:09:36] Trustee Patrick: And I think it needs to be,

[3:09:38] Trustee Patrick: so it has to be very well written.

[3:09:39] Trustee Patrick: It has to even be tested.

[3:09:41] Trustee Patrick: I think we can all provide test cases from our community

[3:09:43] Trustee Patrick: as to who will give us good feedback

[3:09:46] Trustee Patrick: and get out there and get the narrative out there

[3:09:48] Trustee Patrick: and control it.

[3:09:50] Trustee Patrick: So I don't know if there's enough money

[3:09:52] Trustee Patrick: and I don't know what kind of people help you

[3:09:54] Trustee Patrick: without that kind of thing.

[3:09:55] Trustee Patrick: Even a survey, creating a survey that's going to help us

[3:09:59] Trustee Patrick: and be understandable and clear is going to take some real effort to write um so that's i just

[3:10:06] Trustee Patrick: want to make sure we have the money to do that level of sophisticated communication to maintain

[3:10:12] Trustee Patrick: and own this narrative into our own communities trustee

[3:10:19] Voice 7: middle hi thank you um i

[3:10:28] Trustee Middleton: uh it's a

[3:10:30] Trustee Middleton: question of advice elliot i think i respect that you've probably talked about this and done more

[3:10:35] Trustee Middleton: more research into this than I have. And so it's to your earlier comment. I took that

[3:10:41] Trustee Middleton: you thought that option 1B here wouldn't actually get the policy statement past the finish line

[3:10:49] Trustee Middleton: by the end of the term. And you had other recommendations that I think were going to

[3:10:54] Trustee Middleton: be attached to your motion. But I may have that. Could you just repeat your rationale

[3:10:58] Trustee Middleton: there? Because I think it's useful. Thank you.

[3:11:02] Voice 16: thanks for the question um so there's two considerations and what i think executive

[3:11:07] Voice 16: committee omitted to do is recommend an amendment to the engagement process we recommended a smaller

[3:11:16] Voice 16: budget with the view of speeding things up that was the intent but um i think this council needs

[3:11:25] Voice 16: needs to decide what it wants to fund and what engagement process it wishes to engage

[3:11:32] Voice 16: in, and that's a decision for this council body.

[3:11:35] Voice 16: So my suggestion would be to remove the adoption and principal stage and move to first reading

[3:11:43] Voice 16: by June 2025 and hold more Committee of the Whole meetings as necessary.

[3:11:49] Voice 16: Thank

[3:11:51] Voice 7: you for that summary.

[3:11:55] Voice 7: Vice Chair Peterson.

[3:11:58] Voice 4: Thank you.

[3:11:58] Voice 4: I want to disagree.

[3:12:00] Voice 4: This is the part where we are being strategic.

[3:12:04] Voice 4: How do we want this to roll out?

[3:12:06] Voice 4: It is important.

[3:12:08] Voice 4: To my mind, policy statement is the foundational document on how we do our business.

[3:12:17] Voice 4: While I'm mindful of let's not be profligate with the money, if we're going to spend money,

[3:12:23] Voice 4: that's what we should be spending it on so with that in mind I agree with that

[3:12:27] Voice 4: trustee Patrick about on the communications pieces I think it's

[3:12:32] Voice 4: reasonable to forego taking the intermittent step of approving in

[3:12:37] Voice 4: principle and just go ahead with first reading and get that out I agree with the

[3:12:41] Voice 4: concurrent engagement I'd like to see the pump the public mailing and I'm not

[3:12:47] Voice 4: clear whether the 53 5 included that bit or not but I would like to support

[3:12:56] Voice 4: financing that bit and I'd also like to see in the interest of getting this done

[3:13:01] Voice 4: I'd like to see us buckle down and pick up stuff staffs a suggestion about doing

[3:13:07] Voice 4: bi-monthly meetings until we can get this ready for first reading thank you

[3:13:10] Voice 4: trustee

[3:13:14] Voice 7: Harris thank

[3:13:18] Voice 21: you I'm in agreement with previous speakers in

[3:13:21] Voice 21: regards to um you know if we're going to spend money there's this probably the place to spend

[3:13:26] Voice 21: it i find it ironic that um anyways i won't get into that but i'm highly against um speeding this

[3:13:34] Voice 21: up um we as a trust council and the programs committee had talked you know immensely about

[3:13:42] Voice 21: you know having this six month period of public engagement prior to first reading

[3:13:46] Voice 21: we talked and talked and talked about this till we were blue in the face and we came to that

[3:13:50] Voice 21: decision as a trust council many members of the community as other trustees have mentioned they've

[3:13:55] Voice 21: had community members come to them and the community come to them well the community has

[3:13:58] Voice 21: come to me and say they're very happy with that six-month um you know space prior to first reading

[3:14:04] Voice 21: for them to let this policy statement soak in and and speeding it up to me that has red flags

[3:14:12] Voice 21: all over it so I'm not in support of of changing the timeline

[3:14:19] Voice 7: that's a girl yeah

[3:14:25] Voice 7: those

[3:14:26] Voice 3: of us in FTC have had the benefit of reviewing the business case up already

[3:14:29] Voice 3: and my recollection of the discussion at that time was I'm not sure I'm going to

[3:14:39] Voice 3: describe it as a consensus but it's a there was at least a strong component of

[3:14:44] Voice 3: folks who felt that there's a need for us to simply get on with the business of developing

[3:14:51] Voice 3: the trust policy statement to a stage, and we'll decide later, I guess, what stage that

[3:14:57] Voice 3: is, where we can actually give the public something concrete to consider, something

[3:15:02] Voice 3: that represents at least a provisional decision by trust counsel, because then that gives

[3:15:08] Voice 3: the public something it can get its hands around, something that it can view with some

[3:15:12] Voice 3: seriousness, and it can engage questions as opposed to

[3:15:16] Voice 3: approaching engagement by having more

[3:15:20] Voice 3: open-ended process. We're asking for suggestions and that kind of stuff.

[3:15:25] Voice 3: And my understanding of the item before us on the

[3:15:28] Voice 3: agenda is that, you know, let's go back to the basic question here.

[3:15:33] Voice 3: Amending the project charter to forego

[3:15:36] Voice 3: public engagement before we've got something concrete. The methodology

[3:15:40] Voice 3: methodology of what we do or how we get to something concrete and how we approach it

[3:15:46] Voice 3: once we've got it, those are separate questions. The immediate question before us is, do we

[3:15:51] Voice 3: forego that public engagement before we've got something solid? Now, and I appreciate

[3:15:58] Voice 3: that we're trying to deal with this all at once. Last point, the budget, the frugality

[3:16:06] Voice 3: is for real. As we're going to learn later, there's some budget pressure this year.

[3:16:13] Voice 3: The surplus is not what it used to be. We've done what we can at FTC, but we are under

[3:16:23] Voice 3: some financial pressure here. If we can find savings that are rational and don't hurt the

[3:16:32] Voice 3: project uh my advice would be well let's do what we can uh to save what we can i mean what we've

[3:16:39] Voice 3: heard from the staff is it can live with the 53 000. you know the 93 000 would be nice but it can

[3:16:46] Voice 3: live with 53. okay that's that's good to know but to get there we also have to make this decision

[3:16:54] Voice 3: that's before us about foregoing public engagement with the full spectrum thank

[3:16:59] Voice 7: you dr getty um when

[3:17:05] Voice 23: When I read this the first time with respect to the financial planning,

[3:17:09] Voice 23: I found that the tables that were on page 261 and 262 were really helpful.

[3:17:14] Voice 23: So I would appreciate if there's any way of figuring out

[3:17:20] Voice 23: if we're adding to option 1B with a 10,000 and a 12,000,

[3:17:24] Voice 23: where that might fit in with the various categories that are in this table.

[3:17:28] Voice 23: That would help me visualize it.

[3:17:32] Voice 23: and I'm the principles that I would find most helpful would be to make sure that

[3:17:38] Voice 23: we get this through on this council as opposed to leaving something hanging

[3:17:42] Voice 23: through the start of the next go-round I think that's a priority and I think that

[3:17:50] Voice 23: combining the agreement in principle with first reading that that is a

[3:17:55] Voice 23: comfortable fit for me I think that we can get it into a good enough shape for

[3:17:58] Voice 23: first reading that we can say that we've got general agreement in principle so um

[3:18:04] Voice 23: i think the timeline's important i think i need more help with respect to the budget but it would

[3:18:10] Voice 23: be um if we've got 42 000 that's unspent from this fiscal year um then you know what are what

[3:18:18] Voice 23: are we actually talking about in terms of the new budget item once we get down to the bottom and i

[3:18:22] Voice 23: would find those tables helpful.

[3:18:26] Voice 7: Trustee Mabry.

[3:18:29] Voice 7: Thank you.

[3:18:31] Voice 8: Lisa and Tim knows what's coming here.

[3:18:33] Voice 8: This was brought up at the local LTC meeting.

[3:18:37] Voice 8: I was pretty clear in my community

[3:18:39] Voice 8: that the approach that TEC Trust Council is taking

[3:18:43] Voice 8: in the amendment of this document

[3:18:45] Voice 8: is disrespectful to First Nations.

[3:18:48] Voice 8: You don't go out to First Nations

[3:18:51] Voice 8: and ask for what they want to see in this document

[3:18:55] Voice 8: and then remove it and then go back to them

[3:19:00] Voice 8: and ask what they want to have in this document

[3:19:02] Voice 8: is incredibly disrespectful.

[3:19:05] Voice 8: I will not be supporting, and I've been very vocal in my community,

[3:19:10] Voice 8: I will not be supporting any version of this trust policy statement

[3:19:15] Voice 8: that does that.

[3:19:18] Voice 8: Staff has cautioned us about continually going back to First Nations

[3:19:23] Voice 8: with the same document, and yet we still do it.

[3:19:28] Voice 8: So I won't be supporting any amendment, anything to do with this.

[3:19:35] Voice 8: And unfortunately, Trustee Patrick, we are alive and we are going to be against the trust policy statement that does the very thing.

[3:19:49] Sure.

[3:19:52] Voice 15: There was, Trustee Maple Lee

[3:19:56] Voice 11: is directing what appears to be defamatory comments regarding another trustee.

[3:20:02] Voice 8: No, I'm not.

[3:20:03] Voice 8: i'm not you're

[3:20:06] Voice 11: naming a trustee in your comments it's it's that's not you're directing personal

[3:20:11] Voice 11: comments it's that's not right

[3:20:13] Voice 8: trustee patrick made comments to the floor that's fine i i'm

[3:20:20] Voice 8: i'm done

[3:20:20] Voice 20: let's rephrase it i don't i'm not seeing an indication that trustee patrick is offended

[3:20:29] Voice 20: okay yeah so let's every moment of our time together think about the impact that our words

[3:20:36] Voice 20: have on others and it is best to avoid any mistaken notion that we're saying something

[3:20:43] Voice 20: inappropriate and that would be best done by not naming an individual so let's continue thank you

[3:20:49] Voice 20: ben for you know ben you've said some really important things there and i appreciate that

[3:20:54] Voice 20: so don't want to undermine that

[3:20:55] Voice 7: thanks next i

[3:21:01] Voice 16: don't want to curtail discussion but um perhaps

[3:21:03] Voice 16: i could put a motion on the floor and then we could discuss it would that be okay it's

[3:21:10] Voice 7: You

[3:21:10] Voice 16: have the microphone.

[3:21:11] Voice 16: Well, it's to amend the project charter.

[3:21:13] Voice 16: Could you bring that up, Alexandra?

[3:21:19] Voice 16: So this is in the alternative section.

[3:21:21] Voice 16: If you're going to amend the policy statement

[3:21:23] Voice 16: amendment project charter version 10,

[3:21:25] Voice 16: which is the one before you,

[3:21:26] Voice 16: it has a three-month adoption and principle.

[3:21:31] Voice 16: But I would like to amend it

[3:21:33] Voice 16: by increasing the number of committee of the whole meetings

[3:21:36] Voice 16: to twice monthly until discussion on the draft policy statement

[3:21:39] Voice 16: is concluded with the aim of producing a draft for consideration of trust council

[3:21:44] Voice 16: well that's the purpose of committee of the whole meetings and then also by

[3:21:49] Voice 16: changing the date for amendments and first reading to June 2025 to allow for

[3:21:54] Voice 16: bylaw referral to indigenous governing bodies regional districts Conservancy

[3:21:58] Voice 16: Board and others okay

[3:21:59] Voice 20: so you've moved that motion on the screen I'm gonna look

[3:22:02] Voice 20: for a second it David I think we second the motion then we split it or split it

[3:22:14] Voice 20: in advance or you have a second

[3:22:17] Voice 20: I'm sorry that's my

[3:22:18] Voice 20: question yeah

[3:22:19] Voice 20: do it now all right so let's

[3:22:22] Voice 20: split the motion

[3:22:23] Voice 20: okay so let's just

[3:22:29] Voice 20: clarify where we're at so

[3:22:32] Voice 20: we're in agreement of

[3:22:33] Voice 20: splitting it so we're going to do the first part

[3:22:36] Voice 20: and

[3:22:37] Voice 20: and so some

[3:22:39] Voice 20: clarity on the motion and then I'm looking

[3:22:41] Voice 20: for a second so

[3:22:42] Voice 11: this reads

[3:22:44] Voice 11: to me like we're actually moving the main motion

[3:22:46] Voice 11: with amendments

[3:22:46] Voice 11: amendments is that the case where you're just making amendments to a motion that's not gone on

[3:22:52] Voice 11: amendments to a motion that's not on the floor yet no

[3:22:56] Voice 20: no that

[3:22:58] Voice 11: motion's not being made yet no this is

[3:23:00] Voice 20: not to do with the motion it's to do with the project charter amending the project charter

[3:23:05] Voice 20: once we've finished amendments to the project charter then we will adopt the project charter

[3:23:09] Voice 20: ideally. So, okay. So, do I have a seconder? Trustee Yates beat you to it. So, thank you, Toby.

[3:23:19] Voice 20: The motion's on the floor. Do you wish to speak to it further? Is there discussion on the motion

[3:23:25] Voice 20: that's on the screen before you? Director Freyder.

[3:23:30] Voice 20: Oh, Director Freyder.

[3:23:33] Voice 14: So, it's unclear to staff

[3:23:34] Voice 14: how we would implement this, because at this time, the project charter simply states that you would

[3:23:40] Voice 14: aim for approval in principle in january i think you could make a motion to have committee of the

[3:23:45] Voice 14: whole meetings twice monthly you know in apart from the project charter approval i would suggest

[3:23:52] Voice 14: if you wish to set a new date that you'd like to conclude by march for example or that would

[3:23:57] Voice 14: be helpful to staff to have to then set your new project timeline but to simply put within

[3:24:02] Voice 14: the project charter you intend to be by weekly or by monthly doesn't provide sufficient direction of

[3:24:08] Voice 14: how you'd like to change the trajectory of the project

[3:24:09] Voice 20: so in fact the second motion should have

[3:24:12] Voice 20: maybe gone first is would that be correct the

[3:24:15] Voice 14: second motion proposes that you go to first

[3:24:17] Voice 14: reading in june which is what's already in the draft recommended project charter so i'm wondering

[3:24:22] Voice 14: it has approval in principle happening let me just have a look here it has approval in principle

[3:24:28] Voice 15: happening and yeah that is currently what's in there is proposed next steps to be going straight

[3:24:36] Voice 14: to first reading in september after a um engagement period of may to august so if you're wanting to

[3:24:45] Voice 14: forego approval in principle you could then say you wanted to move to first reading by say march

[3:24:49] Voice 14: or april if you felt like you'd be ready by then so

[3:24:55] Voice 7: we could

[3:24:56] Voice 20: advance this first motion that's now

[3:24:58] Voice 20: on the floor um we obviously need to have a additional motion to contain that in it's a

[3:25:06] Voice 20: a little clumsy but i think that that's okay in my mind yeah and i'm getting a nod there from

[3:25:13] Voice 20: so on the motion then that's on the floor let's determine whether or not we have an appetite for

[3:25:19] Voice 20: this i if there's no further speakers there's

[3:25:22] Voice 7: one trustee harris thank you so

[3:25:29] Voice 21: just to be clear

[3:25:30] Voice 21: this is still about um shortening the six-month um public engagement um process prior to first

[3:25:38] Voice 21: reading is that what's happening before i make any comments i

[3:25:43] Voice 20: i don't that may be an impact but

[3:25:44] Voice 20: that is not the intent it's just to have more frequent meetings director fader yes that's

[3:25:49] Voice 14: correct this would simply be about how often you continue to meet about the draft currently up

[3:25:53] Voice 14: until december you had met monthly this would be about setting a different schedule yeah

[3:25:58] Voice 21: but i'd

[3:25:59] Voice 21: heard something about the schedule being put to march or for whatever the months were and that

[3:26:05] Voice 21: that was only come up to four months prior to first reading so that's where

[3:26:10] Voice 21: my concern is that

[3:26:11] Voice 20: concern that

[3:26:14] Voice 14: concern would be unrelated to this motion which

[3:26:17] Voice 14: is around how you get to a draft you agree upon you I would suggest you then

[3:26:20] Voice 14: have a separate discussion about how long you'd like to talk to the public

[3:26:23] Voice 14: about the draft you've been put out for discussion okay

[3:26:27] Voice 20: so are we thank you very

[3:26:29] Voice 21: much for clarifying thank you for clarifying are

[3:26:32] Voice 20: we clear on the motion on

[3:26:33] Voice 20: the floor i'm

[3:26:35] Voice 7: going to call the vote then all those in favor i

[3:26:41] Voice 20: know you don't want to do this

[3:26:43] Voice 20: but we're voting in favor all those in favor that so please lower your hands and this is a

[3:26:48] Voice 20: preliminary step in a bigger picture thank you

[3:26:50] Voice 20: 19 in favor please lower your hands any opposed

[3:26:54] Voice 20: Opposed? One, two, three,

[3:27:00] Voice 9: okay, three,

[3:27:02] Voice 7: four.

[3:27:04] Voice 20: So four opposed. And so that carries. All right, so now that's a good step in the right direction.

[3:27:12] Voice 20: we obviously need to consider some of the elements that director frader has addressed and

[3:27:16] Voice 20: you want to articulate that a little more clearly so that we understand what the necessity is for

[3:27:21] Voice 20: following motion and obviously uh trustee elliott has that motion on the screen and perhaps

[3:27:26] Voice 20: some amendment to that might help us

[3:27:28] Voice 14: okay so in my mind is watching this discussion occur there

[3:27:32] Voice 14: are three things for you still to consider one is what is your target date or what would you

[3:27:36] Voice 14: like to set as a target for yourselves to achieve a document you wish to engage the public and then

[3:27:41] Voice 14: but engage the public on question one question two would be do you wish to engage do you wish

[3:27:48] Voice 14: to go straight to first reading which would allow you to shorten up the length of the project

[3:27:52] Voice 14: because by but through legislation you're required to do referrals only after first reading so you

[3:27:59] Voice 14: cannot refer to regional districts or first nations or until you've done first reading so

[3:28:03] Voice 14: it'll allow you to go to your public and those bodies at the same time which would shorten up

[3:28:07] Voice 14: the amount of time. In staff's view, it also allows you to get all the feedback to consider

[3:28:11] Voice 14: concurrently as an advantage. The other question you have, the third one, is how long do you wish

[3:28:16] Voice 14: to talk to the public for? Generally, you've indicated you want to do that for six months.

[3:28:21] Voice 14: The executive committee has indicated they think about three months should be sufficient.

[3:28:25] Voice 14: In staff's experience, sustaining public attention for longer than three months can be challenging,

[3:28:31] Voice 14: particularly having a survey open, usually any longer than six weeks. You tend to see a huge

[3:28:36] Voice 14: drop-off in participation and a lack the lack of public engagement after that

[3:28:40] Voice 14: period okay

[3:28:43] Voice 20: council Morrison I

[3:28:47] Voice 12: just have a clarifying question this came up the

[3:28:50] Voice 12: last time that we thought about taking the trust policy statement out can

[3:28:54] Voice 12: somebody give a crystal-clear understanding of what happens after

[3:28:58] Voice 12: first reading and what changes can be made to the document certainly I can so

[3:29:08] Voice 14: after first reading you're going to take it out first reading is also called

[3:29:11] Voice 14: tabling. It essentially is approval

[3:29:13] Voice 14: in principle. You take it out

[3:29:15] Voice 14: for engagement. You then are going to

[3:29:17] Voice 14: get all the feedback. You're going to reconvene

[3:29:19] Voice 14: likely as committee of the whole again, I would expect

[3:29:20] Voice 14: and have a conversation about all that

[3:29:23] Voice 14: you've heard. You can then

[3:29:25] Voice 14: amend the document to your satisfaction.

[3:29:27] Voice 14: You can tweak it or you can ask for

[3:29:29] Voice 14: a wholesale rewrite. It's entirely

[3:29:30] Voice 14: at your discretion. So simply

[3:29:32] Voice 14: yeah, it's completely at the discretion of this

[3:29:35] Voice 14: body. How many changes

[3:29:37] Voice 14: you wish to make after first reading?

[3:29:43] Voice 7: Trustee Harris. Thank you.

[3:29:49] Voice 7: i'm really

[3:29:50] Voice 21: struggling with the thought that somehow you know the six months is too long

[3:29:57] Voice 21: we can easily have a six months public

[3:30:00] Voice 21: engagement with a coherent policy statement that trust council agrees upon prior to first reading

[3:30:07] Voice 21: and then go through all the other steps with the different organizations after first reading there's

[3:30:11] Voice 21: there's no reason why we shouldn't why would do we want to rush this we as a trust council we've

[3:30:17] Voice 21: already talked about this and so when i'm hearing i'm again red flags um and i'm opposed to

[3:30:25] Voice 21: to shortening the public engagement process

[3:30:27] Voice 21: prior to first reading.

[3:30:29] Voice 20: Thank you.

[3:30:29] Voice 7: Trustee Harris.

[3:30:30] Voice 7: Trustee Evans.

[3:30:34] Voice 11: I was going to ask if we can defer this motion

[3:30:36] Voice 11: until we've had a strategic discussion

[3:30:40] Voice 11: on where we're sitting as a council

[3:30:42] Voice 11: with regards to whether or not we want to have

[3:30:45] Voice 11: approval in principle taken out or not,

[3:30:47] Voice 11: how long we want the engagement for,

[3:30:50] Voice 11: because that's going to affect how we view this motion.

[3:30:53] Voice 11: this motion. And we can't really have a proper

[3:30:57] Voice 11: strategic discussion if we're only discussing the motion on the floor.

[3:31:11] Voice 7: We could

[3:31:13] Voice 20: table the motion. But

[3:31:14] Voice 20: I think we do also need some direction on what that strategic

[3:31:18] Voice 20: discussion, the elements of that discussion, need to be in order to focus the

[3:31:22] Voice 20: discussion to move forward. Because if it's just far-ranging conversation,

[3:31:27] Voice 20: it's going to be difficult to contain that.

[3:31:29] Voice 20: that. So I

[3:31:30] Voice 11: did mention to have the discussion about whether or not we wanted to remove or

[3:31:34] Voice 11: keep the approval in principle, whether you wanted the three or the six month public engagement

[3:31:39] Voice 11: and whether that should happen before or after first reading. Keep it to those elements because

[3:31:45] Voice 11: those will determine the date that we put in there.

[3:31:49] Voice 20: Perfect. That's very helpful. And

[3:31:51] Voice 20: so there's potential for three motions there to have the discussion and advance it. So

[3:31:54] Voice 20: So is the desire to table this motion?

[3:31:57] Voice 20: I see hands up everywhere.

[3:32:00] Voice 20: So is there a motion to table it?

[3:32:02] Voice 20: Oh, this is not a motion.

[3:32:06] Voice 20: Right.

[3:32:08] Voice 20: So shall we put this conversation on hold then?

[3:32:13] Voice 20: No.

[3:32:13] Voice 20: What do you want to do with this?

[3:32:15] Voice 20: Throw it out?

[3:32:16] Voice 11: Sorry, I was confused.

[3:32:17] Voice 11: I thought this was already on the floor.

[3:32:19] Voice 11: No.

[3:32:19] Voice 11: Otherwise, I did actually want to start the discussion on those three items.

[3:32:24] Voice 11: So I think, can we start a discussion first on whether or not to keep or remove the approval

[3:32:31] Voice 11: in principle by Trust Council?

[3:32:33] Voice 11: And if this is going to help advance this project along, this was put in here originally

[3:32:40] Voice 11: to help satisfy the outcry of, okay, sorry.

[3:32:44] Voice 20: John Coates Yeah.

[3:32:44] Voice 20: So let's get a motion on the floor rather than debating, speaking to the merits of the

[3:32:51] Voice 20: direction that you want to take.

[3:32:52] Voice 20: but if there's some part of that strategic plan that you want to advance then a motion to that

[3:32:58] Voice 20: effect and we can discuss that element so i think you indicated those three elements

[3:33:04] Voice 20: i'm just trying to move the conversation along

[3:33:05] Voice 11: um anybody

[3:33:08] Voice 20: else have a suggestion but otherwise

[3:33:09] Voice 20: i

[3:33:09] Voice 11: will just say i move that um the the approval in principle by trust council line item in project

[3:33:18] Voice 11: charter number version can be removed and we'll start the conversation there okay

[3:33:28] Voice 20: alexandra is

[3:33:31] Voice 20: that what you're getting there

[3:33:33] Voice 7: you know yeah yeah i understand well it's

[3:33:48] Voice 20: up to council and

[3:33:49] Voice 20: we can have a wide-ranging conversation it doesn't take us anywhere or we can have a motion to speak

[3:33:54] Voice 20: to and it's up to you what you want to do but time

[3:33:58] Voice 7: it's definitely running out

[3:34:00] Voice 7: that

[3:34:07] Voice 15: Trust Council remove the line item approval in principle by Trust Council I

[3:34:20] Voice 7: would like to know in director further one principle in brackets remove the

[3:34:26] Voice 7: word in open bracket no

[3:34:34] Voice 11: like a quotation mark sorry my bad

[3:34:36] Voice 11: approval and principle by trust council is

[3:34:39] Voice 7: where the where you close brackets line item

[3:34:50] Voice 7: and

[3:34:53] Voice 11: project hard charter version can be removed thank you all

[3:34:57] Voice 20: right i would like to hear on from

[3:34:59] Voice 20: twice

[3:34:59] Voice 7: i'd

[3:35:04] Voice 20: like to hear from staff with the implications on the budget charter certainly

[3:35:11] Voice 14: um you can certainly do that and it would probably be helpful to staff if you could

[3:35:14] Voice 14: add at the end there something along and the timeline be adjusted accordingly

[3:35:17] Voice 14: Fair

[3:35:17] Voice 7: enough.

[3:35:22] Voice 7: You're okay with that?

[3:35:26] Voice 7: Sorry,

[3:35:27] Voice 14: simply that we would then juggle the dates that follow.

[3:35:29] Voice 14: So to remove that three-month period, regardless of what your decision is around public engagement

[3:35:33] Voice 14: length, it would allow us to then just juggle the dates down.

[3:35:36] Voice 20: Okay.

[3:35:37] Voice 20: So I think that indication that we're changing intent, but let's stick with the intent.

[3:35:41] Voice 20: And we can obviously adjust the timeline accordingly at the very end.

[3:35:46] Voice 20: So do I have a seconder for this motion?

[3:35:50] Voice 20: Trustee Bass, thank you.

[3:35:56] Voice 7: So second by

[3:35:58] Voice 20: Trustee Fass. Do you wish to speak to the motion now?

[3:36:01] Voice 20: Thank you.

[3:36:03] Voice 11: So initially we had

[3:36:06] Voice 11: this line item in due to the reaction

[3:36:10] Voice 11: of the public during the last term, and that

[3:36:14] Voice 11: also flowed into this term as well. And it was as a means

[3:36:17] Voice 11: of calming the waters. Now, if

[3:36:22] Voice 11: we do go, an approval in principle is effectively a first reading.

[3:36:26] Voice 11: it's just without that title and the first reading is what brought about a

[3:36:30] Voice 11: lot of distrust about the transparency and the ability to make changes what it

[3:36:36] Voice 11: has the unfortunate setback of doing is it can't go to First Nations and other

[3:36:41] Voice 11: agencies for their referral process as well so in an effort to speed this along

[3:36:46] Voice 11: so that we can actually get this close this term by removing that line item but

[3:36:51] Voice 11: providing a long enough period between first reading and second and third reading

[3:36:58] Voice 11: and for as part of the referrals i think that would still accomplish the same thing

[3:37:08] Voice 11: but my um my support for this is contingent on having a long enough engagement period

[3:37:18] Voice 11: for those communities that didn't get the engagement that

[3:37:23] Voice 7: they sought

[3:37:26] Voice 7: very good thank you speakers on the motion trustee fast thank

[3:37:34] Voice 17: you chair and uh name keeper of the

[3:37:39] Voice 17: list i um had sent in an almost identical motion so i'm really happy to second that

[3:37:44] Voice 17: i'm in favor partly because i believe these big complicated decisions you need to do things step

[3:37:50] Voice 17: by step will be better um last time we were doing bowen and bowen island engagement i had to go fish

[3:37:57] Voice 17: fished people off the boardwalk.

[3:37:59] Voice 17: It was hard to get people to go,

[3:38:00] Voice 17: and you want me to write in again.

[3:38:02] Voice 17: People have given lots of input.

[3:38:06] Voice 17: By removing the approval in principle step,

[3:38:11] Voice 17: we satisfy our mayor's comment

[3:38:14] Voice 17: about wanting Bowen Island Municipality

[3:38:17] Voice 17: to be engaged with and have a chance to comment.

[3:38:20] Voice 17: Islands Trust Conservancy,

[3:38:21] Voice 17: both of whom we heard from yesterday,

[3:38:24] Voice 17: gives them a chance to be involved.

[3:38:28] Voice 17: First Nations, all comments can come in at the same time.

[3:38:33] Voice 17: So it's sort of a level playing field.

[3:38:35] Voice 17: It refers to some of the other speakers who've been talking about the worry of conflict being set up by public input of different types coming in at different times.

[3:38:47] Voice 17: So I'm in favor.

[3:38:48] Voice 17: Thank you.

[3:38:50] Voice 7: Chair Levin.

[3:38:55] Voice 20: Thank you, Trustee Evans, for advancing this in this way.

[3:39:00] Voice 20: This is good.

[3:39:01] Voice 20: and recognizing that we can continue to we will collect information and continue to make

[3:39:08] Voice 20: amendments as necessary up to second reading and and just note the question that was asked earlier

[3:39:14] Voice 20: was that we can rewrite it we can start from the beginning after first reading if we're so inclined

[3:39:21] Voice 20: so the the trouble in the public perception is first reading everything else is just a rubber

[3:39:26] Voice 20: or stamp that is not so and we need to really embrace that thought going forward that indeed

[3:39:35] Voice 20: respecting on other trustees of remarks on respecting first nations um i'm looking forward

[3:39:41] Voice 20: to the response from the first nations and i would look forward to putting some of those things back

[3:39:46] Voice 20: so let's uh move this forward thank you

[3:39:49] Voice 7: christy borthwick yeah i

[3:39:53] Voice 2: i am i am in want to speak in

[3:39:56] Voice 2: in support of the motion, but I want to also sort of preface this, and some of this has

[3:40:01] Voice 2: already been said, but I really do appreciate Trustee Harris's concerns and Trustee Maberly's

[3:40:08] Voice 2: concerns about making sure that this process has really thorough engagement.

[3:40:13] Voice 2: This is extremely important that we have real buy-in from our communities, and obviously

[3:40:21] Voice 2: And obviously, the previous draft of this document, you know, there were issues in that process.

[3:40:26] Voice 2: And the only way this is going to work is if we really do a good job.

[3:40:30] Voice 2: And the sort of underlying ethos that I'm trying to bring to my work as trustee is always it's not about having the best idea in the room.

[3:40:40] Voice 2: It's about finding the best idea in the room.

[3:40:42] Voice 2: And the sooner we're going to be able to do that, we have a lot of really, you know,

[3:40:46] Voice 2: there's a lot of really intelligent and engaged people in our communities who want to be a part of this process,

[3:40:51] Voice 2: who want to inform the work of the trust

[3:40:53] Voice 2: and how the trust works.

[3:40:54] Voice 2: The people who are our best supporters

[3:40:56] Voice 2: want to be engaged in this process.

[3:40:57] Voice 2: And I think it's really important we do that.

[3:40:59] Voice 2: And I think that the system of how first, second,

[3:41:06] Voice 2: and third reading works allows for this to happen

[3:41:09] Voice 2: as a part of that process.

[3:41:11] Voice 2: They can't be doing six months of engagement

[3:41:15] Voice 2: to come up with a draft, which we then put out and we say,

[3:41:19] Voice 2: say, okay, yeah, we like this draft, to then go out and do engagement and do referrals

[3:41:25] Voice 2: after that is sort of a duplication of the process.

[3:41:28] Voice 2: Let's get it to a good spot.

[3:41:31] Voice 2: Let's put it out.

[3:41:32] Voice 2: Let's push the boat out.

[3:41:33] Voice 2: Let's see what people make of it.

[3:41:35] Voice 2: And if we hate it, and if they hate it, we'll scrap it, start from scratch.

[3:41:39] Voice 2: We can do that.

[3:41:40] Voice 2: But this is how this process is supposed to work.

[3:41:43] Voice 2: And yeah, I would support moving this forward, but I really do hear Trustee Maberly and Trustee

[3:41:49] Voice 2: Tracey Harris on their concerns there, and I think they're valid. I think that's really

[3:41:53] Voice 2: important, and I think we all want this engagement to be thorough.

[3:41:57] Voice 2: So, yeah.

[3:42:00] Voice 9: Last speaker, at least, Trustee Harris.

[3:42:05] Voice 21: Thank you. You know, I keep hearing

[3:42:07] Voice 21: some comments about the public

[3:42:12] Voice 21: and First Nations. Well, on Salt Spring,

[3:42:16] Voice 21: much of the public is made up of First Nations,

[3:42:20] Voice 21: and shortening the engagement after we have something that we want to put out

[3:42:24] Voice 21: from the six months that we've already spoken about,

[3:42:26] Voice 21: the community is so happy about.

[3:42:28] Voice 21: I don't see how there's any, you know, positive outcome from that.

[3:42:36] Voice 21: What is the rush?

[3:42:38] Voice 21: We still can have a first reading after, like we had talked about,

[3:42:41] Voice 21: we debated and debated again until we were blue in the face.

[3:42:44] Voice 21: Members of the public are First Nations who can be involved

[3:42:48] Voice 21: involved and want to be involved. And we're going to cut some of that off now. So for that,

[3:42:55] Voice 7: I'm not in favor of this. Thank you. I

[3:43:04] Trustee Middleton: think the step of approval in principle or adoption by

[3:43:09] Trustee Middleton: council prior to going to the legal step of first reading is very important. I saw how the policy

[3:43:16] Trustee Middleton: statement went off the rails last time, and partly it was because, you know, regardless of what some

[3:43:21] Trustee Middleton: speakers have said about all this flexibility and the legal mechanisms for adopting the bylaw

[3:43:26] Trustee Middleton: the public is not necessarily educated on the nuances of the local government um and the how it

[3:43:31] Trustee Middleton: legislation is adopted or frankly nor should they be really in in this case if we're it's our job

[3:43:38] Trustee Middleton: to communicate um a policy statement and if we do so in the context of going to first reading

[3:43:46] Trustee Middleton: we've already said we're taking this to law we've gone first step to making this law that is

[3:43:51] Trustee Middleton: absolutely the wrong message to have um a smooth and open discussion about what's in the policy

[3:43:58] Trustee Middleton: statement uh over a period of time if if you immediately engage with the with the legislative

[3:44:04] Trustee Middleton: framework so i would say as a note of caution when i echo my friend uh trustee mabely's points here

[3:44:11] Trustee Middleton: about aboriginal consultation i think consultation can come from people giving input into anything

[3:44:18] Trustee Middleton: that's out in the public realm at any time to say it's got to engage that that's a local government

[3:44:23] Trustee Middleton: act requirement for consultation that's not a community-based need for consultation that can

[3:44:30] Trustee Middleton: be discussion about uh what's in in a proposed document at any time um but i would just say it's

[3:44:38] Trustee Middleton: a dangerous game to think that your first step in in terms of signaling intent to the public is

[3:44:43] Trustee Middleton: first reading it it led to it a lot of problems and the ultimate failure of the trust policy

[3:44:49] Trustee Middleton: statement review project to to uh to continue so um i take it you don't agree with me chair

[3:45:00] Trustee Middleton: but i think you might reflect yourself on the last term and perhaps offer some guidance there

[3:45:05] Trustee Middleton: Thank

[3:45:06] Voice 20: you. If I might take that as a lead, I'd like to ask the Director of Legislative Services, in the legislation, approval in principle, is that actually a thing? First reading is approval in principle by the body, if you ask me.

[3:45:29] Voice 20: Yeah,

[3:45:30] Voice 13: so in legislation, there is no approval in principle. That's just your, whatever you

[3:45:36] Voice 13: want to do here before you go to first reading. How you decide to run that process is up to

[3:45:41] Voice 13: you. But for the policy statement and any bylaws, it's first reading is an indication

[3:45:47] Voice 13: of your intent of what you would like the public to review.

[3:45:51] Voice 20: Go back to the speaker's list. I apologize for interrupting.

[3:45:54] Voice 20: Thank you.

[3:45:58] Voice 6: We recently had this exact

[3:46:01] Voice 6: same situation as Lee had on Hornby over our OCP review by us, and we had quite a different

[3:46:11] Voice 6: reaction, actually, because when we explained, we didn't use that term, approval in principle.

[3:46:17] Voice 6: What we said was, if we give it the first reading, that will get it into the process

[3:46:23] Voice 6: of then being able to take it out to the communities, to the regional district,

[3:46:31] Voice 6: and to the First Nations and then

[3:46:34] Voice 6: the APC and others could then bring all that back to us and then

[3:46:39] Voice 6: we could put that into a document that could then go

[3:46:44] Voice 6: to secondary. Yeah, yeah, it could then go, we could have it in the

[3:46:47] Voice 6: hall, we could bring people together, we could get it explained. And once people heard

[3:46:51] Voice 6: that, they were quite happy with that process once they understood

[3:46:55] Voice 6: it. But there was no huge pushback against it

[3:47:00] Voice 20: two minutes gone then you're in support of the motion i

[3:47:03] Voice 6: am thank you

[3:47:04] Voice 7: next jesse stafford

[3:47:06] Voice 7: thank you i will be um

[3:47:13] Voice 16: voting in support of this motion my very first meeting 2011

[3:47:18] Voice 16: we talked about the policy statement we are still talking about the policy statement

[3:47:22] Voice 16: uh i believe in the process uh first reading is your approval in principle that's how it works

[3:47:30] Voice 16: If your community doesn't understand that, then it's our job to help them and use language that is workable in your community.

[3:47:40] Voice 16: I think we need to move this forward and get it done this term.

[3:47:43] Voice 16: It is important to get this complete.

[3:47:46] Voice 16: Thank you.

[3:47:48] Voice 4: Trustee Peters.

[3:47:51] Voice 4: Thank you, and thank you, Trustee Scott.

[3:47:54] Voice 4: Yeah, I'm in support of the motion.

[3:47:56] Voice 4: I think it's important that in our communication that we clearly delineate

[3:48:02] Voice 4: what we're understanding around first reading, period.

[3:48:07] Voice 7: Thank you.

[3:48:09] Voice 7: Trustee Harris.

[3:48:13] Voice 21: You know, just for something different than I've said already,

[3:48:16] Voice 21: I'd just like to strongly reinforce what Trustee Middleton had said there,

[3:48:21] Voice 21: and I think we should all heed that quite closely.

[3:48:24] Voice 21: The fact of the matter is that the community does see first reading

[3:48:28] Voice 21: as a step of this just it's going to happen

[3:48:32] Voice 21: and there's nothing wrong with having this term approval in principle

[3:48:36] Voice 21: brought out you know especially in light

[3:48:40] Voice 21: of what we have done with sending a letter off to the province and asking for a review

[3:48:44] Voice 21: you know this is a step backwards if we

[3:48:48] Voice 21: if we try and speed up this process there's nothing wrong

[3:48:52] Voice 21: with a thorough community engagement even more

[3:48:56] Voice 21: more thorough than need be and you know yes maybe it was talked about in 2011 but we know what

[3:49:00] Voice 21: happened part of the reason i'm here today is because of the last policy statement that came

[3:49:04] Voice 21: out last term the community was so fired up anyway i'm definitely not in support of this and and i

[3:49:09] Voice 21: think it's a step in the wrong direction thank

[3:49:13] Voice 7: you that's it there's no other speakers i'm going to

[3:49:18] Voice 7: call the vote all those in favor 15 please lower your hands 16 and those opposed please raise your

[3:49:39] Voice 7: hands okay that carries thank you council um

[3:49:49] Voice 20: is there a further motion at this time trustee evans

[3:49:53] Voice 20: i think you're on the uh scene here so i'm going to go to you

[3:49:57] Voice 11: um i just handed a written note to

[3:50:00] Voice 11: alexandra excellent

[3:50:01] Voice 20: thank you very much for that thoughtfulness um

[3:50:04] Voice 11: that i move that trust council

[3:50:07] Voice 11: return the six-month

[3:50:11] Voice 11: referral period for public engagement

[3:50:17] Voice 11: as part of, and we can have that as part of

[3:50:21] Voice 11: the by-law referral period to

[3:50:26] Voice 11: Indigenous governing bodies as well, because currently I think that's only three months or four

[3:50:29] Voice 11: months. Would it be fair to

[3:50:31] Voice 20: say include a

[3:50:33] Voice 20: six-month or do you want to return it? Director Rader, do you have any advice on the motion?

[3:50:37] Voice 20: i would love advice yeah

[3:50:40] Voice 7: thank you for this effort okay on the fly here i think it could

[3:50:52] Voice 14: read something along the lines of that trust council amend the proposed project charter

[3:50:59] Voice 22: thank you to

[3:50:59] Voice 14: include a six-month i'll

[3:51:06] Voice 15: have to check with the movers intent here a six-month

[3:51:09] Voice 15: public engagement and referral period and i suspect uh and

[3:51:18] Voice 14: i i would for i would

[3:51:19] Voice 14: suggest you could delete the rest of the sentence and you might want to add

[3:51:23] Voice 14: proposed policy statement amendment project project charter and

[3:51:27] Voice 20: that should that say after

[3:51:29] Voice 7: first reading did you catch that part alexander after first reading um so thank you that's your

[3:51:51] Voice 7: your intention okay do i have a seconder for this motion okay no seconder that does not advance um

[3:52:04] Voice 20: is there further uh work to accomplish the motion pardon there's david graham i'll second the motion

[3:52:14] Voice 20: oh trustee harris okay thank you for seconding the motion um so you should speak to your motion

[3:52:20] Voice 20: So,

[3:52:23] Voice 11: with the removal of

[3:52:24] Voice 20: the

[3:52:29] Voice 11: approval and principle by the Council, it will go to first reading.

[3:52:36] Voice 11: After first reading, it goes to the by-law referral period, and currently that's either

[3:52:41] Voice 11: three or four months.

[3:52:43] Voice 11: I'm just requesting that that be changed to six months.

[3:52:47] Voice 11: I believe that the indigenous governing bodies will likely take a little longer regardless,

[3:52:51] Voice 11: and that also gives us time to have two LTC meetings to have a lot of the

[3:53:02] Voice 11: information and questions answered during town halls it gives us a little

[3:53:06] Voice 11: period to also schedule additional special meetings on this topic which I

[3:53:13] Voice 11: think are going to be really important for our communities the way that it would

[3:53:19] Voice 11: If we only have three months to do this, then some of those might be able to squeeze a meeting in there,

[3:53:27] Voice 11: but that might not be enough time for all of the questions that community have,

[3:53:33] Voice 11: and especially for those that may not be present on island but have pressing questions.

[3:53:37] Voice 11: It's just nice to have at least two meetings, not just one.

[3:53:43] Voice 7: Okay. Other speakers?

[3:53:46] Voice 7: Trustee Elliott.

[3:53:49] Voice 16: I support the intent of this motion.

[3:53:51] Voice 16: um i do think we need to have a deadline or at least a goal of first reading by i was going to

[3:53:58] Voice 16: propose june 2025 so the current charter reads first reading would be september to november

[3:54:09] Voice 16: 2025 working back from that we'd have to have a draft sorry i'm terrible at numbers and

[3:54:19] Voice 16: If we go to first reading by June, we would have six months of input, putting us at January

[3:54:29] Voice 16: 2026, which is barely in time to finish and incorporate amendments for the second and

[3:54:36] Voice 16: third reading.

[3:54:37] Voice 16: So I still think this project needs to move further ahead, and that was the intent of

[3:54:42] Voice 16: more Committee of the Whole meetings to get to a draft that we're comfortable with.

[3:54:46] Voice 16: so i'd like to recommend an amendment of adding by june

[3:54:53] Voice 7: 2025 after first reading okay so we have

[3:55:04] Voice 20: an amendment i'm gonna need a seconder on the amendment but i see difficulty with it's december

[3:55:13] Voice 20: already june is month six you'd have to have this done by the first reading by january and

[3:55:20] Voice 20: And so I don't know how that would fall.

[3:55:22] Voice 13: First reading by June.

[3:55:23] Voice 20: Hmm?

[3:55:24] Voice 13: First reading by June.

[3:55:25] Voice 20: Oh, first reading by June.

[3:55:27] Voice 9: Oh, I see.

[3:55:28] Voice 9: Okay.

[3:55:29] Voice 9: Oh,

[3:55:30] Voice 20: I missed that part.

[3:55:32] Voice 20: Good.

[3:55:33] Voice 20: Okay, just a moment.

[3:55:36] Voice 20: We have a motion to amend.

[3:55:40] Voice 20: And we're just still getting the wording here.

[3:55:43] Voice 20: And I think it's important because I was misunderstanding the intent.

[3:55:46] Voice 20: and so I just want to confirm with the mover that that is the intent on the screen yes is there

[3:55:57] Voice 20: somebody that wants to second this motion seconded by trustee Evans now this is an amendment to the

[3:56:06] Voice 20: original motion and so now speakers on the amendment and who would who you got going

[3:56:15] Voice 20: trustee Bernardo yeah

[3:56:18] Voice 3: I'm not very clear on what's happening here

[3:56:20] Voice 27: so

[3:56:21] Voice 3: help me out uh folks because the first motion has written i understand and then

[3:56:27] Voice 3: adding the words by june 2025 um it's not clear to me whether that means the six-month public

[3:56:37] Voice 3: engagement period is supposed to be over by june or whether first reading is supposed to happen

[3:56:43] Voice 3: by 2025 and it seems to me if it's the latter well that's the issue that trustee elliott

[3:56:50] Voice 3: have brought up before and perhaps that should be a separate resolution so we can simply deal

[3:56:56] Voice 3: with that timing outside of the six month period like the six month period makes a lot of sense

[3:57:02] Voice 3: i support it it's a reasonable amount of time for the public to consider these things the timing

[3:57:09] Voice 3: of when first reading arrives is a separate issue june 2025 might be right but i seem to recall

[3:57:17] Voice 3: call, Director Frater had mentioned in passing at one juncture today that that amendment

[3:57:23] Voice 3: to June 2025 is already included in the proposed amendments that the staff has proposed in

[3:57:31] Voice 3: the original item that we were supposed to be considering today.

[3:57:34] Voice 3: So I'd ask Director Frater to clarify whether or not the proposal to have first reading

[3:57:40] Voice 3: by June 2025 is in those amendments that your staff is proposing.

[3:57:46] Voice 3: I

[3:57:48] Voice 14: think I must have misspoken earlier.

[3:57:50] Voice 14: Currently you have approval in principle in January, which I think at this point we can

[3:57:53] Voice 14: assume may not be achieved, and then we have in the draft charter in the red font on page

[3:57:58] Voice 14: 143, amendments in first reading on September 25.

[3:58:02] Voice 14: So apologies if I misspoke earlier.

[3:58:04] Voice 15: So it would back you up by three months.

[3:58:09] Voice 3: So just to clarify then, Trustee Elliott's idea, her wish to have it in June 2025 represents

[3:58:18] Voice 3: represents a shift from what you've got

[3:58:23] Voice 3: by accelerating it by three months.

[3:58:26] Voice 3: Got it.

[3:58:26] Voice 3: Okay.

[3:58:28] Voice 20: Thanks for that clarity.

[3:58:29] Voice 20: So is everybody clear on this?

[3:58:31] Voice 20: I wanna be sure as we move into more questions

[3:58:33] Voice 20: that this is first reading by June, 2025.

[3:58:38] Voice 20: Director Traven.

[3:58:43] Voice 15: I'm hesitating to intervene here,

[3:58:45] Voice 14: but I would just say, yes, it backs it up by three months,

[3:58:47] Voice 14: but you're also lengthening the period,

[3:58:49] Voice 14: like the length of the engagement period itself.

[3:58:51] Voice 14: So the ultimate end game is ultimately the same in terms of the trajectory of the project timing.

[3:58:56] Voice 20: Yeah, okay

[3:58:59] Voice 20: other speakers, but you can

[3:59:00] Voice 20: Did

[3:59:02] Voice 29: we not remove?

[3:59:05] Voice 29: Approval in principle. Yes, so

[3:59:07] Voice 29: we don't have that

[3:59:07] Voice 29: So what are we waiting for in between now and June per stream?

[3:59:13] Voice 29: So why are we waiting till

[3:59:15] Voice 20: June committee the whole to convene the

[3:59:17] Voice 29: review of the policy statement?

[3:59:18] Voice 29: is that correct?

[3:59:21] Voice 14: So that is a material point to this conversation

[3:59:24] Voice 14: how many more meetings, you have to guess for yourselves, how many more meetings

[3:59:28] Voice 14: do you think you're going to need to walk through this document to get to a place of comfort

[3:59:32] Voice 14: so you've just moved a motion earlier to have bi-weekly meetings so we will assume

[3:59:37] Voice 14: January, February, maybe even into March you'd have bi-weekly

[3:59:40] Voice 14: meetings. Staff, once you've arrived at a document you're comfortable with we would

[3:59:43] Voice 14: towards the end there wish to get another legal review top to bottom of where you've landed

[3:59:47] Voice 14: we would then come to you with a document prepared for first reading we

[3:59:51] Voice 14: likely need maybe I would say up to a month maybe to get the legal perspective

[3:59:55] Voice 14: get it back write your report schedule a meeting so once you've had that last

[3:59:58] Voice 14: meeting we didn't need

[4:00:00] Voice 14: additional month to get it to you for first reading.

[4:00:05] Voice 29: A follow-up, I guess. What I'm hearing, concerns-wise,

[4:00:13] Voice 29: is that the public engagement period is as long

[4:00:16] Voice 29: as possible so that we can make the tweaks that the public would like to see

[4:00:20] Voice 29: in the document. So if we've already gotten to the point of wordsmithing

[4:00:24] Voice 29: specific things in the policy statement, wouldn't it be

[4:00:28] Voice 29: why don't we just do first reading and get going i think that's the intent but like

[4:00:38] Voice 7: now

[4:00:38] Voice 20: not oh because we're not ready director frader help us with that so

[4:00:46] Voice 14: certainly um both

[4:00:47] Voice 14: approval and principle and first reading the intent is to have this body as a whole

[4:00:52] Voice 14: comfortable with the entirety of the document such that when you go out in your community

[4:00:55] Voice 14: you have comfort that you've reviewed it you've discussed it with your colleagues this body has

[4:00:59] Voice 14: deliberated on it and you're ready to be a champion this is something even though you

[4:01:03] Voice 14: might not have won every vote that you cared about you are comfortable that this body as a whole has

[4:01:08] Voice 14: dug in deeply and is ready to talk to the community about the document that's why we're suggesting you

[4:01:13] Voice 14: spend the time get comfortable so when you go out there you can speak on behalf of trust council

[4:01:18] Voice 14: this is where we generally landed as a document that's ready to engage on not as a document we're

[4:01:23] Voice 14: adopting in the end this is the document we want to have a conversation about right now

[4:01:29] Voice 14: It

[4:01:30] Voice 29: sounds like the concern is that we're not going to be ready to adopt this document until we've had public consultation with the people that are on our islands.

[4:01:39] Voice 29: So no matter where we get to in the next five to six months, we're still going to require a six-month out in the public before we decide that we're comfortable where we're going to sign off on something.

[4:01:55] Voice 29: So, to me, it sounds like we're burning five to six months trying to come up with, like, sorry, a polished turd so that we can take it to everybody to move forward.

[4:02:14] Voice 20: I would suggest that's a brilliant observation.

[4:02:17] Voice 20: And if you want to really hit the pedal to the metal and you wanted to approve it by March, we could advance it another three months.

[4:02:24] Voice 20: But that's the reality check, is do you want to do this by March?

[4:02:28] Voice 20: or do you want to do it by june because we only meet quarterly as a as a council body but

[4:02:34] Voice 7: i'd be all over it aaron that

[4:02:39] Voice 14: is the question for you all how many more big discussions do you think

[4:02:43] Voice 14: are needed have you if you as with what's remaining at the walkthrough of your document

[4:02:47] Voice 14: you know is four meetings going to be sufficient do you think this is for you to determine for

[4:02:51] Voice 14: yourselves as you guess this my guess is i think about four or five meetings should do it for you

[4:02:56] Voice 14: get based on the pace at which you've been moving so far. I think as you

[4:03:00] Voice 14: move to bi-weekly, there'll be less forgetting between meetings as well, so you should get some

[4:03:05] Voice 14: move through it more expeditiously then. And as I say, so if you

[4:03:08] Voice 14: manage to move through it by March, get us to a place where you're ready. We'll get

[4:03:12] Voice 14: legal review and we can bring it back to you sometime even in April, I would think.

[4:03:16] Voice 14: If you wish to give yourself a longer runway so you really can take your

[4:03:20] Voice 14: time and really work through it slowly, June probably is a more reasonable

[4:03:24] Voice 14: option and that's for this body to feel its own comfort level okay

[4:03:28] Voice 20: so we have many people on the

[4:03:31] Voice 20: speakers list my mr speaker here is telling me you guys deserve a break it's 305 let's have our 15

[4:03:38] Voice 20: minute coffee break let's come back and maybe we can advance this more smoothly although it's going

[4:03:45] Voice 20: very well um when we come back from the break so 320 let's be back in our seats and ready to

[4:03:52] Voice 20: advance this good

[4:03:53] Voice 7: work i'm sitting here

[4:17:49] Voice 20: and anybody out in the hallway that wants to join

[4:17:52] Voice 20: the conversation had better join the conversation um i just want to give you a heads up here

[4:17:59] Voice 20: we've been talking with staff strategizing how we're going to get through the rest of the

[4:18:03] Voice 20: afternoon and tomorrow and deferring some items i think it is beneficial for us to be able to

[4:18:09] Voice 20: address the financial section um and any other implications uh today um and defer the other

[4:18:16] Voice 20: items on the agenda to tomorrow and so that does involve the planning services

[4:18:21] Voice 20: section because there's a financial decision in there at 11 point 2.1 and

[4:18:28] Voice 20: otherwise the other items so if you're not in the meeting already if you could

[4:18:38] Voice 20: arrive quietly that would be helpful so we've been strategizing on how to get us

[4:18:48] Voice 20: to the agenda. We're going to defer the bulk of the items to tomorrow other than the planning

[4:18:55] Voice 20: services section in order to make the decision, financial decision that exists in there. And

[4:19:00] Voice 20: then we're going to go to the administrative services. And Julia has promised me that she

[4:19:05] Voice 20: has a miraculous method of getting us through items quickly. And so we'll be endorsing that.

[4:19:11] Voice 20: So hopefully we can conclude this conversation here on the policy statement, amendments and

[4:19:16] Voice 20: the project charter in order to get to that but we need to get to that so let us pick up where we

[4:19:22] Voice 20: left off um i you know i i sound like a broken record i know it but let's not repeat the same

[4:19:30] Voice 20: things let's um be really succinct in our comments and we've got quite a good speakers list if you

[4:19:37] Voice 20: don't need to add more more new information then uh just tell us if you're in favor or against

[4:19:44] Voice 20: i'm not trying to curb your right to

[4:19:47] Voice 7: speak out go ahead trustee scott you wave your hands

[4:19:55] Voice 7: okay gotta finish the cookie uh

[4:19:58] Voice 9: trustee stanford okay trustee evans

[4:20:03] Voice 7: trustee patrick

[4:20:09] Trustee Patrick: my only comment is on salt spring anyway july and august is not a time to have any community

[4:20:15] Trustee Patrick: engagement so when we end this you know we're going to lose those that summer months at least

[4:20:20] Trustee Patrick: on our island trustee

[4:20:22] Voice 9: getty i'm

[4:20:26] Voice 23: in favor of this motion and the same issues you need six months if

[4:20:31] Voice 23: it's over summer trustee

[4:20:33] Voice 9: bernardo i forgot my point it was drawn trustee graham uh thank you

[4:20:41] Voice 26: yes i'm in favor of this it doesn't mean we wait till june 2025. um i personally think the policy

[4:20:48] Voice 26: statement is pretty close to being as good as it's going to get and quite likely we could get the

[4:20:54] Voice 26: first reading done in march so carry on

[4:20:56] Voice 9: virtual hug um trustee

[4:21:02] Voice 6: scott now thank you i couldn't

[4:21:05] Voice 6: possibly say it as well as my friend up there on denman so thank you that

[4:21:11] Voice 9: is the last speaker

[4:21:12] Voice 9: all right

[4:21:13] Voice 20: council do you want to vote on this uh this uh this is an amendment to the motion

[4:21:19] Voice 20: if i'm not mistaken all

[4:21:21] Voice 7: those in favor thanks so lower your hands digitally and otherwise

[4:21:34] Voice 20: and lowering your hands there online otherwise those opposed please raise

[4:21:39] Voice 7: your hand that's

[4:21:45] Voice 7: so

[4:21:45] Voice 20: there's three opposed so that does carry thank you very much so that's the amendment

[4:21:51] Voice 20: to the main motion i'm

[4:21:59] Voice 7: just going to pause there's no sense in really hurrying

[4:22:04] Voice 22: tell

[4:22:06] Voice 7: me when you're ready alexander all right so there's

[4:22:14] Voice 20: the motion on the screen that is the

[4:22:16] Voice 20: amended motion are you ready to vote on the amended motion looks

[4:22:21] Voice 7: like we are all those in

[4:22:23] Voice 7: favor 21 in favor um any opposed to to oppose

[4:22:47] Voice 20: okay thank you very much um so that concludes

[4:22:51] Voice 20: that element. Now, is there a third element

[4:22:55] Voice 20: here that we need to conduct prior to

[4:22:59] Voice 20: moving on? And I see Trustee Patrick, hands up.

[4:23:03] Voice 20: Perhaps

[4:23:03] Trustee Patrick: it's under the budget, but is the money regarding communications,

[4:23:07] Trustee Patrick: do we deal with that here or in the budget conversation? Let's deal with it here. Put it in the project

[4:23:11] Trustee Patrick: charter. Is that correct?

[4:23:13] Voice 7: Yep. Yep. How much,

[4:23:16] Voice 7: Claire? Don't be frugal.

[4:23:26] Voice 14: So staff's initial

[4:23:27] Voice 14: initial recommendation was the 96,000, right? That allowed us to bring in the professional,

[4:23:32] Voice 14: you know, external experts for survey design for the workshop. It gave us, you know, we won't call

[4:23:37] Voice 14: it robust communications because we could use 96,000 just on communications, but it gave us

[4:23:42] Voice 14: a reasonable amount for communications. So that was originally staff's recommendation. Should you

[4:23:46] Voice 14: want the more frugal version? I think, as I mentioned earlier, if you wanted to do the things

[4:23:51] Voice 14: that your LTCs are asking for and we expect them and then Southpender will ask for, and then if you

[4:23:57] Voice 14: you wanted to do a mailing that takes you up to about 53,000 okay

[4:24:01] Voice 20: but the communications piece

[4:24:02] Voice 20: i think directly how much it's presently at 15 so you're asking for it

[4:24:09] Voice 14: would be if we want a

[4:24:10] Voice 14: mailing is about we think about eight thousand dollars if you wanted to have like robust

[4:24:14] Voice 14: communications as trustee patrick is suggesting you would add that say the 12,500 for i'm sorry

[4:24:22] Voice 14: you would add 10 000 for the mailing and then probably another 20 at least another thirty

[4:24:27] Voice 20: thousand dollars okay trustee patrick that's the advice we've received hey

[4:24:36] Trustee Patrick: i'm gonna i'm sorry i

[4:24:37] Trustee Patrick: have not submitted this is a motion on the fly literally what we said we wouldn't do i move that

[4:24:43] Trustee Patrick: we uh amend the project charter whatever the right terms are

[4:24:47] Trustee Patrick: there um by adding an additional 30 000

[4:24:54] Voice 20: Okay. And I think that's pretty clear, but I'll wait for Alexandra to get it on the screen. There it is. And that's very nice. Seconded by Kate-Louise Stanford, I think. Scott, do you wish to speak to it? Pretty clear? Yeah. And so, speakers, I see Trustee Allen has had his hand up for a bit.

[4:25:19] Voice 20: Trustee Allen.

[4:25:21] Voice 9: Really?

[4:25:21] Voice 9: really?

[4:25:25] Voice 27: I have issues with the

[4:25:27] Voice 27: survey. It's $30,000

[4:25:31] Voice 27: and our population is

[4:25:34] Voice 27: 30,510 people and

[4:25:40] Voice 27: only 1,299 people

[4:25:44] Voice 27: responded. That's 4% response. And I've looked at the previous surveys and

[4:25:48] Voice 27: essentially I don't think we're going to have any new information in this regard

[4:25:52] Voice 27: And so I really think we should look at not even having a survey, and that's taking $30,000 out of the budget.

[4:26:01] Voice 27: And I will end this with a quote that public engagement is a dialogue, not a survey or a poll.

[4:26:09] Voice 20: So we're not specifically talking about a survey here.

[4:26:12] Voice 20: This is broad communications.

[4:26:14] Voice 20: Is that correct?

[4:26:15] Voice 14: That is correct.

[4:26:16] Voice 14: The public engagement is a separate line.

[4:26:18] Voice 14: and for clarity currently we are we've only included 5 000 for the survey and workshop in

[4:26:22] Voice 14: terms of advisors to staff thank

[4:26:25] Voice 20: you uh

[4:26:26] Voice 7: other speakers just the evidence um

[4:26:31] Voice 11: i actually because

[4:26:33] Voice 11: it hasn't been identified up here i would like to propose that this be applied to option two

[4:26:43] Voice 20: i'm not sure how that would dovetail in there so

[4:26:46] Voice 11: i would i would propose an amendment

[4:26:52] Voice 11: that

[4:26:53] Voice 7: at the end of full communications

[4:26:56] Voice 7: be applied to option two.

[4:26:59] Voice 7: Oh, actually.

[4:27:01] Voice 7: No, no, yeah.

[4:27:06] Voice 7: Okay.

[4:27:07] Voice 20: You know, it's interesting because that preserves the intent.

[4:27:10] Voice 20: However, it should actually probably be the other way around,

[4:27:12] Voice 20: but this preserves the intent of the original motion,

[4:27:15] Voice 20: which is to increase the communication budget to $30,000.

[4:27:18] Voice 20: Okay.

[4:27:19] Voice 20: Is that okay, Director Frey?

[4:27:22] Voice 20: Does that make sense to you?

[4:27:28] Voice 15: I think I need clarity in

[4:27:29] Voice 14: the option two.

[4:27:29] Voice 14: So on page 255 of your agenda, we listed the communication activities that would be funded through the existing option two option.

[4:27:37] Voice 20: Is it possible to get that on the screen for everybody to follow along?

[4:27:40] Voice 14: What we'd be proposing to do with the additional monies is a household mailer and then possibly some additional activities yet to be defined, right?

[4:27:48] Voice 14: If you've asked for robust, we would come back to you with exactly what additional things might happen.

[4:27:53] Voice 14: and I would like to have a consultant in the wings for any sort of crisis communications that happen.

[4:27:57] Voice 14: If we have some outrage that goes on, we'd like to surge in some extra support,

[4:28:01] Voice 14: and then it may be that we have some additional monies as needed.

[4:28:05] Voice 14: But that's currently your option two, communication activities, as they're laid out.

[4:28:09] Voice 14: And then, as I noted, it would include now a household mailer,

[4:28:12] Voice 14: and I would recommend a consultant in the wings.

[4:28:16] Voice 20: Okay. Sorry for that sideways move there.

[4:28:19] Voice 20: So we have an amendment, and I'll get that back up on the screen.

[4:28:24] Voice 20: to select option 2. And if you're still satisfied that that's

[4:28:27] Voice 20: the direction you would like to take, then I'm going to be looking for a

[4:28:31] Voice 20: seconder. So what's on the screen is what you intend? Yes.

[4:28:35] Voice 20: Do I have a seconder

[4:28:36] Voice 7: for this motion? Okay. No seconder.

[4:28:46] Voice 7: So this

[4:28:50] Voice 20: is the amendment. So that's going to return us

[4:28:52] Voice 20: to the original motion, which is to add $30,000 into the communications portion

[4:28:56] Voice 20: of the budget. And are there any other speakers

[4:29:00] Voice 20: for amendments to this motion and I'll go back to David

[4:29:06] Voice 7: trustee Garrett sorry

[4:29:14] Voice 7: was that grant or Graham must be grant what

[4:29:19] Voice 6: I'd like to know is I agree with

[4:29:30] Voice 6: what Alex said down there that I think a mail-out survey will be useless I mean

[4:29:34] Voice 6: I mean, 90% of the people get it in their mailbox.

[4:29:37] Voice 6: They don't know what to do with it.

[4:29:39] Voice 6: They don't know what the issue is.

[4:29:41] Voice 6: And I think it's a waste of money.

[4:29:43] Voice 6: So I don't know.

[4:29:44] Voice 6: I'd like to just know, if you could, what is the total that this amounts to?

[4:29:50] Voice 6: That's what I'm not quite understanding.

[4:29:51] Voice 6: You're adding $30,000 to what?

[4:29:54] Voice 6: To $15,000.

[4:29:57] Voice 6: What's the total of the project?

[4:30:00] Voice 15: So if

[4:30:00] Voice 14: we go back to your project charter, you currently have drafted, and the draft provided to you by executive committee, you had $16,000.

[4:30:13] Voice 14: This would add $30,000, so it would take your committee, if you're wanting to track with me, it's page 143.

[4:30:27] Voice 7: Perfect. Scroll up.

[4:30:29] Voice 14: So if you scroll down to the budget at the very bottom of that document, you'll see there we've got communications.

[4:30:34] Voice 14: Communications was currently proposed for $16,000.

[4:30:39] Voice 14: We were asked to write a guess.

[4:30:42] Voice 14: We've suggested an additional $30,000 would get you some additional items,

[4:30:47] Voice 14: including the household mailer, and then additional capacity.

[4:30:51] Voice 14: So that would take it to $46,000 for communications.

[4:30:55] Voice 6: $46,000 is the total?

[4:30:56] Voice 6: Yeah.

[4:30:59] Voice 6: Wasn't that your option six?

[4:31:02] Voice 6: I'm so confused with all these numbers rattling around.

[4:31:05] Voice 6: But anyway, okay, it's 46, that's...

[4:31:07] Voice 6: Yes, it could

[4:31:08] Voice 20: jump all over the place,

[4:31:10] Voice 20: and I don't think it'll help us much.

[4:31:12] Voice 20: The one

[4:31:13] Voice 14: thing I'll just note,

[4:31:13] Voice 14: we've separated out communications and public engagement.

[4:31:16] Voice 14: So this is simply about the communicating about the project,

[4:31:19] Voice 14: not the doing of the engagement,

[4:31:20] Voice 14: which would be the next line you might want to take a look at.

[4:31:24] Voice 20: Okay.

[4:31:26] Voice 20: Let's go back to the amendment,

[4:31:28] Voice 20: which is what we're talking about,

[4:31:29] Voice 20: and David Mogg, who is next?

[4:31:33] Voice 20: You're on the middle.

[4:31:34] Voice 20: I'm on

[4:31:35] Voice 9: the motion. Trustee Graham.

[4:31:38] Voice 26: Sorry, Chair. I understood the amendment wasn't seconded,

[4:31:42] Voice 26: so aren't we back to the original motion?

[4:31:47] Voice 20: That's correct. We are on the

[4:31:48] Voice 20: original motion, adding $30,000 in for communications for a total

[4:31:52] Voice 20: of $46,000 in that project term.

[4:31:56] Voice 26: So speaking to this motion, I'm not in favor. Speaking as a member

[4:32:00] Voice 26: of financial planning, adding $30,000 will probably

[4:32:04] Voice 26: probably put us at 7% tax increase, just something to keep in mind. This project is, this is

[4:32:12] Voice 26: the second term that those community members that are interested have been watching and

[4:32:17] Voice 26: waiting and are more involved than we can imagine. I don't think an increase in communications

[4:32:25] Voice 26: is going to provide us with any more valuable feedback that we will already get from those

[4:32:31] Voice 26: few community members who have been watching this project as closely as we

[4:32:35] Voice 26: know that they have and and it's it's always important when you talk about

[4:32:39] Voice 26: community to say that community doesn't really understand first reading or these

[4:32:44] Voice 26: various things there's a full spectrum of understand of understanding within

[4:32:48] Voice 26: our community and those that are engaged they're going to let us know how they

[4:32:51] Voice 26: feel don't not worry that's

[4:32:56] Voice 7: the Yates I

[4:32:59] Voice 5: am totally in favor of communicating by

[4:33:02] Voice 5: a mail-out to let people know what our decisions have been

[4:33:07] Voice 5: and what's happening with the results of the policy statement

[4:33:10] Voice 5: project. I am totally not in favor of spending

[4:33:14] Voice 5: $30,000 on a survey. I do not

[4:33:19] Voice 5: believe we are going to get any more new information than what we already have.

[4:33:25] Voice 20: I'd like to ask Director Fitter to clarify where

[4:33:29] Voice 20: the money is going.

[4:33:31] Voice 14: So at this time, with this funding,

[4:33:33] Voice 14: spending, we would add $10,000 for a household mailer, and then you asked me on the fly to

[4:33:39] Voice 14: come up with another number for what would help you be more robust, and I threw out the

[4:33:43] Voice 14: number of 20.

[4:33:44] Voice 14: So 10 plus 20 comprises this 30.

[4:33:47] Voice 14: What the 30,000 for the survey is in one of the alternatives that's currently not part

[4:33:53] Voice 14: of the recommended project.

[4:33:54] Voice 14: What is in the recommended project around the survey is $5,000 for us to bring in a

[4:33:59] Voice 14: a consultant to sort of vet staff's work and make sure, you know, it meets

[4:34:03] Voice 14: best standard.

[4:34:05] Voice 7: Okay, thank you, speakers.

[4:34:07] Voice 7: So,

[4:34:11] Voice 6: excuse me, from what the numbers I'm hearing,

[4:34:14] Voice 6: it sounds like the total project is

[4:34:18] Voice 6: $61,000, 31 plus the 30, so I would like to make

[4:34:23] Voice 6: a friendly amendment. No such thing as a friendly amendment. Okay, well then

[4:34:26] Voice 6: not a very friendly one. It simply says for a total

[4:34:30] Voice 6: of $61,000 at the end for estimated project total.

[4:34:35] Voice 6: I think estimated is fair enough

[4:34:36] Voice 6: because that

[4:34:38] Voice 20: will be evident

[4:34:39] Voice 20: in the redrafted project charter

[4:34:42] Voice 20: because after this conversation,

[4:34:44] Voice 20: the project charter will be amended, correct?

[4:34:48] Voice 14: Correct, but also around the committee,

[4:34:50] Voice 14: you have not yet spoken about the request

[4:34:51] Voice 14: from your local trust committees

[4:34:52] Voice 14: for that extra $12,000.

[4:34:54] Voice 14: That would equate to about $12,500 in addition,

[4:34:57] Voice 14: which would then

[4:34:58] Voice 14: lead you to $73,500.

[4:35:00] Voice 20: So are you making an amendment, sir?

[4:35:03] Voice 6: I recommend

[4:35:13] Voice 14: you decide what you want for communications

[4:35:14] Voice 14: and then consider if you wish to fund activities

[4:35:16] Voice 14: for local trust committees for in-person engagement

[4:35:18] Voice 14: as two separate motions is likely more clear.

[4:35:23] Voice 20: So your amendment was to ask for a total of $61,000?

[4:35:29] Voice 20: Yeah,

[4:35:29] Voice 6: to add on for a total of $61,000.

[4:35:32] Voice 6: Right,

[4:35:32] Voice 20: so you've moved that motion.

[4:35:34] Voice 6: I'm moving up.

[4:35:35] Voice 20: Do I have a seconder for that motion?

[4:35:39] Voice 7: no all right and doesn't go anywhere died on the vine dusty

[4:35:45] Voice 9: standards I will

[4:35:49] Voice 16: be voting in favor of this motion I think we spend too much time with the

[4:35:58] Voice 16: tiny bits of money I know it adds up but what happens in the end is things go

[4:36:05] Voice 16: back on us we spend a little bit more and they keep coming back on us I'd like

[4:36:09] Voice 16: like to do a good job right off the bat. I'd like to have that background ready for when we do have

[4:36:17] Voice 16: issues come up. They will come up. I'd like us to be active, not reactive on this. It's really

[4:36:24] Voice 16: important. This is our foundational document. Let's put some money behind it. Thank you.

[4:36:30] Voice 9: Trustee Pack.

[4:36:34] Trustee Patrick: Thank you. I echo what Trustee Stanford just said, but I want to be clear.

[4:36:37] Trustee Patrick: this is not a survey this is not a mail out of a survey it is not a survey in

[4:36:43] Trustee Patrick: any form whatsoever this is communicating the project that what the

[4:36:48] Trustee Patrick: trust policy statement is to the people of our islands and giving us materials

[4:36:53] Trustee Patrick: we can use as well as trustees to sound intelligent understandable and help

[4:36:59] Trustee Patrick: secure that this thing can get through to the finish line because that's what's

[4:37:03] Trustee Patrick: That's important.

[4:37:04] Trustee Patrick: Robert

[4:37:05] Voice 7: Hopkinson Thank you.

[4:37:06] Voice 7: Justin Brunardo.

[4:37:09] Voice 7: Justin Brunardo The

[4:37:10] Voice 3: original number that we have in the recommended

[4:37:15] Voice 3: changes in the agenda to the project charter takes the $31,000, and that was the recommendation

[4:37:21] Voice 3: forwarded to us by the executive committee in the first instance.

[4:37:27] Voice 3: And based on what's been going on at FPC, that's a fiscally responsible thing to do

[4:37:32] Voice 3: to be disciplined about that.

[4:37:34] Voice 3: Act. Then we've heard some discussion here about how maybe we want to do a bit more in

[4:37:40] Voice 3: terms of communication, and we certainly want to have a mailer of information, because in

[4:37:45] Voice 3: terms of transmitting information, that can be an effective way of making sure it at least

[4:37:50] Voice 3: gets to residents. And then we had this strange back and forth where Director Frater was put

[4:37:59] Voice 3: in this position of having to sort of come up with a magic number, and on the fly, she's

[4:38:03] Voice 3: She's just pulled $20,000 because she's been put in this, I think, unhelpful position of

[4:38:09] Voice 3: being forced to provide an answer on the fly here.

[4:38:13] Voice 3: I can't support this motion because I don't know where that $20,000 is going to go to.

[4:38:17] Voice 3: I appreciate where Trustee Stamford is coming from.

[4:38:19] Voice 3: The scale of things, $20,000 is not huge, but we keep doing this over and over again.

[4:38:25] Voice 3: That's why we end up with these budgets that we have.

[4:38:27] Voice 3: As we've heard, we're headed towards a 7 percent increase here.

[4:38:30] Voice 3: And the $20,000 might be worthwhile, but we can't – it's not responsible for us to just sort of pull a number out of the air without having some assessment of what value for money we're getting.

[4:38:45] Voice 3: Like, what's it going to go to?

[4:38:47] Voice 3: If it's just a matter of saying, oh, we just want to have it just in case, well, we can say that about pretty much anything.

[4:38:51] Voice 3: them so um i'm troubled by the fact that we have a position that i would have thought was well

[4:39:00] Voice 3: thought out by executive committee is presented to us and then it just goes into the air without

[4:39:05] Voice 3: any defense for it while we're having this discussion so um i'm perplexed why are we

[4:39:13] Voice 3: just sort of uh disregarding all the work that went into this presentation in the first place

[4:39:20] Voice 20: So, sorry, counsel, I might take that as an opportunity, and I might be misguided, and that would be fine, too.

[4:39:27] Voice 20: But I think the number didn't necessarily get pulled completely out of the air.

[4:39:31] Voice 20: There were a number of options available to us in the report, one of which was the full meal deal at $96,000.

[4:39:38] Voice 20: And I think what we saw happen here in that pressure, unfair pressure, I'll agree with that,

[4:39:45] Voice 20: that, we scaled that $96,000 option down to a communications budget that seemed perhaps

[4:39:53] Voice 20: reasonable.

[4:39:54] Voice 20: Is that a

[4:39:55] Voice 7: misrepresentation?

[4:39:58] Voice 7: Sorry.

[4:40:02] Voice 7: You are considering

[4:40:03] Voice 14: different pieces.

[4:40:05] Voice 14: So, yeah,

[4:40:05] Voice 14: I don't feel like I can answer that because you're considering different

[4:40:08] Voice 14: elements of different options.

[4:40:10] Voice 14: And certainly, the idea of having 20,000 for robust communications yet undefined was not

[4:40:16] Voice 14: in any of the other options.

[4:40:17] Voice 14: but,

[4:40:17] Voice 20: you know,

[4:40:18] Voice 14: certainly could be useful.

[4:40:20] Voice 20: Okay.

[4:40:21] Voice 20: So let's just move on from that.

[4:40:22] Voice 20: So thank you.

[4:40:23] Voice 20: I just wanted to be really clear on that.

[4:40:25] Voice 20: So you're right.

[4:40:27] Voice 20: Let's move on.

[4:40:28] Voice 20: Next speaker.

[4:40:29] Voice 20: Oh, no more speakers.

[4:40:33] Voice 20: Yeah.

[4:40:34] Voice 9: Let's just...

[4:40:35] Voice 9: I don't want the speakers to stick out going, so I apologize.

[4:40:37] Voice 9: Yeah,

[4:40:37] Voice 20: let's just roll with it.

[4:40:38] Voice 20: Just the evidence, please.

[4:40:40] Voice 20: And I saw another hand here.

[4:40:42] Voice 11: I had a question.

[4:40:43] Voice 11: Would the virtual workshop be included as part of communication,

[4:40:47] Voice 11: or is that going to be included as part of public engagement?

[4:40:51] Voice 11: Because I would love to see the virtual workshop be available

[4:40:54] Voice 11: for those community members that would really like to see some staff

[4:40:58] Voice 11: input into some of the questions.

[4:41:03] Voice 14: The virtual workshop is part of public engagement,

[4:41:06] Voice 14: and so the communications money would be used to promote the workshop.

[4:41:10] Voice 20: Right. Okay.

[4:41:12] Voice 20: So we've got a motion on the floor, $30,000 into the communication budget.

[4:41:16] Voice 20: Trustee Getty.

[4:41:17] Voice 20: one

[4:41:19] Voice 23: of the comments that's in these documents i can't find it exactly right now is that there's

[4:41:23] Voice 23: and we haven't spent the full amount that's been allocated in this budget for that amounts to

[4:41:28] Voice 23: 42 000 so it seems to me that if we want to increase the recommended 31 000 that would

[4:41:36] Voice 23: without a new tax requisition and creating hardship if we could limit it to the 42 000

[4:41:42] Voice 23: then we've got the budgets that's already allocated it's an increase in communications

[4:41:46] Voice 23: and we figure out how to best use that but we stay within the budget with no new tax increase okay

[4:41:58] Voice 9: are

[4:41:59] Voice 7: we ready to vote council let's vote all those in favor okay lower your hands please and now those

[4:42:17] Voice 7: opposed so that's a tie vote and it

[4:42:44] Voice 20: fails here we are so we've got a project

[4:42:48] Voice 20: charter in front of us is there any further action necessary

[4:42:54] Voice 20: Tim Peterson yeah

[4:42:58] Voice 4: I've sent a motion in this is others make the motion it's

[4:43:05] Voice 4: fairly straightforward i move that trust council amend the policy statement uh amendment project

[4:43:10] Voice 4: charter version 10 by adding 12 500 for ltc public engagement seconded

[4:43:18] Voice 20: by lisa gabriel do you wish to

[4:43:20] Voice 20: speak do you uh comment from staff i

[4:43:24] Voice 14: just suggest it might be prudent to add in island municipality

[4:43:27] Voice 14: in the event that the municipality changes its mind and would like to engage uh all right so

[4:43:34] Voice 4: So, that would read for LTC slash IM public engagement.

[4:43:42] Voice 20: Right.

[4:43:43] Voice 20: And that doesn't change the intent.

[4:43:45] Voice 20: So, I'm going to allow that.

[4:43:48] Voice 4: And if I can speak to the motion just briefly.

[4:43:51] Voice 4: This was the unknown last week, essentially.

[4:43:57] Voice 4: And the $12,500 is the number suggested by the director to meet the requests,

[4:44:03] Voice 4: the known requests so far of the local trust committees any

[4:44:08] Voice 7: discussion okay I'm

[4:44:13] Voice 7: gonna call the vote then all those in favor so please lower your hands and I

[4:44:33] Voice 20: ask for those opposed to raise your hand so suppose okay three opposed so that

[4:44:43] Voice 20: carries very good so is there further amendments to the charter otherwise I

[4:44:50] Voice 20: think we need to endorse the charter um christina evans i

[4:44:55] Voice 11: just uh handed a handwritten note over to

[4:44:57] Voice 11: alexandra again so i'll just go for a second if that's okay um i can i can read it

[4:45:08] Voice 11: okay um i can't see it because you've got it

[4:45:42] Voice 7: so i'm going to

[4:45:44] Voice 11: read this as she's writing it i move that trust council amend the policy

[4:45:47] Voice 11: statement project charter version 10 by adding $10,000 for the purpose of

[4:45:53] Voice 11: distributing a household mailer to residents in the communications line

[4:45:59] Voice 7: item okay and that doesn't that's

[4:46:09] Voice 20: not revisiting a previous motion because

[4:46:11] Voice 20: it's discreetly different yeah okay let's continue I'll look for a seconder

[4:46:16] Voice 20: for that motion is

[4:46:17] Voice 7: dusty

[4:46:18] Voice 20: Peterson thank you and

[4:46:23] Voice 7: he used to speak to it sorry I

[4:46:25] Voice 11: I just want to make sure that we have that item in, because that was identified by Staff

[4:46:30] Voice 11: Rater as a very important piece in the communications, and there isn't enough funding in there right

[4:46:34] Voice 11: now in order to be able to accomplish that.

[4:46:37] Voice 20: CHAIR BAILET.

[4:46:39] Voice 20: And speakers on the list, I see David Maud's hand is up.

[4:46:44] Voice 20: DAVID MAUD.

[4:46:44] Voice 9: Question for Staff.

[4:46:46] Voice 9: With the mailer, are we talking about an addressed mail-out, or is this basically a government

[4:46:54] Voice 9: ad mail mail-out?

[4:46:56] Voice 14: At $10,000, it would be government ad mail.

[4:46:59] Voice 14: The intention is to have education about the project on one side

[4:47:02] Voice 14: and likely engagement dates and opportunities on the back side.

[4:47:05] Voice 29: Yeah. All right. Okay.

[4:47:10] Voice 9: So, it's just a cap.

[4:47:11] Voice 9: Would

[4:47:12] Voice 29: there not be an overlap in this with the $12,500

[4:47:16] Voice 29: that was just added in for local?

[4:47:20] Voice 14: No, the $12,500 is essentially like acquiring of venues

[4:47:23] Voice 14: and the actual hard costs associated with engagement.

[4:47:26] Voice 14: this is about the communication of the

[4:47:28] Voice 15: engagement okay

[4:47:31] Voice 7: anything else are you

[4:47:34] Voice 7: ready to vote let's vote all those in favor okay please lower your hands any

[4:47:56] Voice 7: opposed I've opposed that carries all

[4:48:06] Voice 20: right any further amendments to the

[4:48:10] Voice 20: Charter or I need a motion to endorse the Charter as amended somebody

[4:48:19] Voice 7: okay

[4:48:22] Voice 7: louise stamford no we got to do it right 139 it's on the cover actually if somebody else is

[4:48:41] Voice 16: ready

[4:48:42] Voice 20: on the screen now i

[4:48:44] Voice 16: move that islands trust council endorse policy statement amendment

[4:48:48] Voice 16: project charter version 10 as amended perfect

[4:48:52] Voice 20: thank you toby a seconder and susan yates down

[4:48:54] Voice 20: there you wish to speak to the motion no any discussion on the motion all

[4:49:02] Voice 7: right let's go to

[4:49:02] Voice 7: the vote all those in favor 18 please lower your hands any opposed or opposed so that carries

[4:49:24] Voice 7: i

[4:49:25] Voice 20: think that concludes this section you know this has been hard work it's good work and important

[4:49:31] Voice 20: work and i thank you i'm going to move on on the agenda and um despite best advice that i've

[4:49:42] Voice 20: received i i want to go to the planning section of planning services um there is two items there

[4:49:51] Voice 20: 11.11 11.12 on page 144 and 148 respectively if we can receive those for information

[4:50:00] Voice 20: okay so i'm going to defer those then thank you the one item in this section at one point

[4:50:07] Voice 20: 11.2.1 that I don't think we can defer is the meeting administrator approve

[4:50:16] Voice 20: making the temporary position into a permanent position because that enters

[4:50:20] Voice 20: into the financial conversation so I'm going to defer the consent agenda items

[4:50:23] Voice 20: till tomorrow but I do want to address the meeting administrator element and

[4:50:30] Voice 20: there's a motion on the page there and I see director Cermak is conveniently

[4:50:33] Voice 20: standing there. So I'll just ask him to address this matter, and then we can have questions and

[4:50:39] Voice 20: ideally a discussion or a vote.

[4:50:42] Voice 24: Thank you, Mr. Chair. I'll make it brief.

[4:50:45] Voice 24: Last budget in March, the Trust Council approved, in your great wisdom, to appoint a new position

[4:50:52] Voice 24: of meeting administrator. You said make it temporary so that you could evaluate the

[4:50:57] Voice 24: effectiveness of that position. I'm here today to tell you that that position has been extremely

[4:51:01] Voice 24: effective. All of you will have some experience at your LTC meetings, meeting the meeting

[4:51:06] Voice 24: administrator. No, pardon me, to the exception of Bowen. And that meeting administrator has

[4:51:14] Voice 24: taken over running most of the Zoom meetings, some in-person meetings, minute taking. That

[4:51:20] Voice 24: person has been able to get our admin staff back to their regular positions, doing things

[4:51:26] Voice 24: things like processing applications and so on and so forth.

[4:51:30] Voice 24: That person has helped, you know, schedule all of your next year,

[4:51:33] Voice 24: which you've approved a lot of your meetings all the way until March of next fiscal.

[4:51:36] Voice 24: And I could really sing praises about the person, but, in fact,

[4:51:40] Voice 24: the position itself has been very effective at making things efficient, effective,

[4:51:44] Voice 24: and good delivery of service.

[4:51:45] Voice 24: I'm here to recommend that you make that position permanent.

[4:51:48] Voice 24: And I'll ask, answer any questions.

[4:51:51] Voice 20: Council, any questions on this?

[4:51:54] Voice 20: I agree completely.

[4:51:56] Voice 20: This has been very beneficial.

[4:51:58] Voice 20: Kate-Louise Stamford?

[4:52:03] Voice 16: I'd just like to make a comment.

[4:52:05] Voice 16: This position is very valuable.

[4:52:07] Voice 16: I don't have any issue with making this permanent.

[4:52:11] Voice 16: I would like to mention, though, that by creating this position,

[4:52:15] Voice 16: a number of local contractors are no longer used, which is fine,

[4:52:21] Voice 16: except the contractors were not really notified in a respectful manner.

[4:52:26] Voice 16: manner. Some of them have been with us for 11 years or more, and it was fairly abrupt

[4:52:34] Voice 16: in the way they found out that they were no longer part of the Islands Trust, and I did

[4:52:40] Voice 16: get some comments back. So I would like to acknowledge the contract minute takers and

[4:52:46] Voice 16: the work that they have done with our local trust committees. They are very valued, and

[4:52:52] Voice 16: and a number of us have been around the table

[4:52:53] Voice 16: because of our former positions as contract minute takers.

[4:52:57] Voice 16: So I wanna thank them for their work.

[4:52:59] Voice 16: Thank you.

[4:53:02] Voice 20: Okay, and quite honestly,

[4:53:04] Voice 20: I'd be happy to have a motion

[4:53:05] Voice 20: to formally thank previous minute takers

[4:53:08] Voice 20: for their service to the Elm's Trust.

[4:53:10] Voice 20: But let's discuss the item on the table here

[4:53:12] Voice 20: at the very moment.

[4:53:15] Voice 20: Over to David Maud for the speakers list.

[4:53:18] Voice 4: I move that Trust Council approve

[4:53:20] Voice 4: the meeting meeting administrator staff position as a regular permanent position

[4:53:27] Voice 4: at Islands Trust let's

[4:53:31] Voice 20: move seconded by trustee Stanford thank you is there any

[4:53:34] Voice 20: discussion on this item all right

[4:53:38] Voice 7: I'm gonna call for the vote all those in

[4:53:40] Voice 7: favor that lower your hands please any opposed that

[4:53:55] Voice 20: carries unanimously thank

[4:53:56] Voice 20: you very much counsel is there any other business on this item then I'm going to

[4:54:01] Voice 20: proceed now to section

[4:54:06] Voice 20: 13.1

[4:54:07] Voice 20: and Director of Administrative

[4:54:09] Voice 20: Services, Julia Mobs. We are in

[4:54:11] Voice 20: your good hands. And over to

[4:54:13] Voice 20: you. Two consent

[4:54:16] Voice 20: agenda items.

[4:54:17] Voice 7: I don't know if you want to speak to them or not.

[4:54:29] Voice 25: Thanks, Chair. I have

[4:54:30] Voice 25: no comments on my Director's report.

[4:54:33] Voice 25: Happy to take questions, though. I believe

[4:54:34] Voice 25: the second consent agenda item

[4:54:36] Voice 25: is the financial forecast.

[4:54:38] Voice 25: I just need a moment to get my agenda open, but

[4:54:40] Voice 25: nodding in confirmation so

[4:54:42] Voice 20: let me just uh see um uh is there any questions on 13.11 for the

[4:54:48] Voice 20: director nope so i'm going to receive that by general consent for information and item 13.1.2

[4:54:58] Voice 20: did you indicate you had some remarks you'd like to make about that one about the financial

[4:55:03] Voice 25: forecast just very briefly if i may um this is the first time in my island's trust career that

[4:55:10] Voice 25: we are forecasting to spend all of our budget in the year not only are we forecasting to spend all

[4:55:16] Voice 25: of our budget we are forecasting to spend more than our budget

[4:55:18] Voice 22: we

[4:55:19] Voice 25: are also forecasting to receive

[4:55:21] Voice 25: slightly less revenue than anticipated in the budget the combination of these factors means

[4:55:27] Voice 25: that we are going to be drawing more from our surplus funds than the budget had anticipated

[4:55:34] Voice 25: and so that does have implications on the draft budget process that we're going to walk through

[4:55:37] Voice 25: through today.

[4:55:38] Voice 25: Traditionally, we fund a significant portion

[4:55:41] Voice 25: of our budgets from surplus.

[4:55:43] Voice 25: We have less surplus funding available

[4:55:45] Voice 25: to do that next fiscal year.

[4:55:46] Voice 25: So I just wanted to highlight that.

[4:55:49] Voice 7: Okay, thank you.

[4:55:50] Voice 7: Any questions for the director?

[4:55:55] Voice 7: So

[4:55:56] Voice 20: let's continue then.

[4:55:57] Voice 20: First item on our agenda is a decision item

[4:56:01] Voice 20: and I'll ask the director to present the decision.

[4:56:05] Voice 20: And there's a motion there on the cover page

[4:56:07] Voice 20: and on page 227 of your package.

[4:56:14] Voice 20: page 217.

[4:56:17] Voice 25: Yes, page 217 of the agenda package is the second quarter financial report. So that's our

[4:56:23] Voice 25: actual financial report up to September 30th of the year. So September 30th is about halfway

[4:56:29] Voice 25: through our fiscal year. We would traditionally expect to be about 50% of our way through our

[4:56:34] Voice 25: budget as far as spending goes. At that point in time, we have consumed a net 46% of our budget.

[4:56:40] Voice 25: it. So not that far off from the 50%. The reason for the underspending against that 50% is primarily

[4:56:47] Voice 25: because there's a number of projects in the planning world that have no spending on them to

[4:56:52] Voice 25: date, or delayed spending on them. That is both at the local level and the regional planning level.

[4:56:58] Voice 25: So housing needs assessment, for example, that works not happening until later in the year,

[4:57:02] Voice 25: no work is advanced on the Salt Spring Island SWPA project, and there's been delayed work on

[4:57:07] Voice 25: salt spring and ocp those are some of the larger pieces um we are halfway through the year and we

[4:57:13] Voice 25: are at exactly 50 spent on salaries which is an unusual place for us to be historically we have

[4:57:19] Voice 25: been underspent on salaries so we're tightening up our salaries budget and also we are doing a

[4:57:24] Voice 25: better job sort of backfilling for vacancies happy to take questions any

[4:57:30] Voice 7: questions no questions i'm

[4:57:35] Voice 3: just i moved the trust council approved the september 30 2024 financial report joe thank

[4:57:41] Voice 20: Thank you for moving us along.

[4:57:42] Voice 20: Is there a seconder?

[4:57:44] Voice 20: Sam Borthwick.

[4:57:46] Voice 7: Any discussion?

[4:57:49] Voice 7: All right, gonna call the vote.

[4:57:51] Voice 7: All those in favor?

[4:58:00] Voice 7: 23, please lower your hands.

[4:58:03] Voice 7: Any opposed?

[4:58:06] Voice 20: None opposed, so that carries unanimously.

[4:58:09] Voice 20: Thank you very much.

[4:58:10] Voice 20: So we're gonna move to 13.22.

[4:58:12] Voice 20: And Director Mobs, here's a lot of material.

[4:58:19] Voice 25: Okay, so we are moving into our budget session.

[4:58:22] Voice 25: The budget session outline is on page 225

[4:58:25] Voice 25: of the agenda package it does not look very different from what you've seen historically

[4:58:29] Voice 25: in other budget sessions um so we'll be providing the chair financial planning committee an

[4:58:34] Voice 25: opportunity to speak to the budget development process to date um and then i will try to be

[4:58:39] Voice 25: speedy in my comments uh about the draft budget and uh what's in there uh and then of course we'll

[4:58:45] Voice 25: have opportunity for trustees to ask questions and discuss and debate on the merits of the items

[4:58:49] Voice 25: that are contained within the draft budget um so i'll turn it to you chair if you'd like to give

[4:58:54] Voice 25: if the chair of FPC an opportunity to speak.

[4:58:56] Voice 3: Please,

[4:58:56] Voice 20: Joe. Over to you.

[4:58:58] Voice 3: Well, I'm grateful for the opportunity to speak.

[4:59:00] Voice 3: It's Director Mobb's misfortune.

[4:59:02] Voice 3: I'm not going to say very much.

[4:59:04] Voice 3: Whatever comments I had to make about the actual process,

[4:59:09] Voice 3: I made those remarks when I did my brief report

[4:59:13] Voice 3: on the activities of FPC.

[4:59:16] Voice 3: The process, as I mentioned then,

[4:59:19] Voice 3: has proceeded pretty efficiently this year.

[4:59:23] Voice 3: but what matters are the details and

[4:59:26] Voice 7: what would a director must okay I'll

[4:59:34] Voice 25: take it from here so we did originally have just over two hours planned for our

[4:59:39] Voice 25: budget discussion today so we are now about 45 minutes short of that time so I

[4:59:45] Voice 25: will try to keep my comments brief but still provide enough detail such that

[4:59:48] Voice 25: you can understand what's in the budget I'm happy to take questions as I move

[4:59:52] Voice 25: move through the material if that is all right with the chair and with council i'm seeing nods

[5:00:00] Voice 7: mic that

[5:00:03] Voice 25: sounds great thanks chair okay so our budget overview begins on page 226 of the agenda

[5:00:09] Voice 25: package the start of that briefing has a table which summarizes the activities of the various

[5:00:14] Voice 25: bodies at islands trust that have contributed to the budget cycle i won't go through that in detail

[5:00:19] Voice 25: in summary everyone has contributed uh trust bodies as well as staff and all of the information

[5:00:25] Voice 25: has been consolidated into the draft budget that is before you today a summary of the draft budget

[5:00:30] Voice 25: budget results on page 227 of the agenda. The current proposed budget has a proposed

[5:00:36] Voice 25: planned spending of $10.9 million. That is approximately $70,000 less than the previous

[5:00:42] Voice 25: year's budget. So that is a rarity. We don't often see that. It's a small reduction, but

[5:00:49] Voice 25: it's a reduction nonetheless. Contained within that $10.9 million is $10.7 million directed

[5:00:55] Voice 25: directed towards operations, $490,000 directed towards special projects, and $165,000 directed

[5:01:01] Voice 25: towards capital spending. That level of spending generates a proposed tax increase to local trust

[5:01:07] Voice 25: areas of 6.8%. That does not include the increase that's expected to be collected on non-market

[5:01:13] Voice 25: change. There's an estimated 16.8% general tax levy increase to Bowen Island Municipality. Again,

[5:01:19] Voice 25: that's exclusive of factors associated with non-market change. There is a proposed draw

[5:01:24] Voice 25: from the general revenue surplus fund in the draft budget of $70,000. This is quite a reduction

[5:01:30] Voice 25: from what we historically see as a draw from surplus. Again, that's because we are spending

[5:01:35] Voice 25: more of our surplus funds in the current year, and therefore there's less available to draw

[5:01:38] Voice 25: on in next year's budget. There's a proposed draw from the LTC project-specific reserve

[5:01:43] Voice 25: fund. That's to fund LTC projects specifically, and that's $128,000 in the budget. And there's

[5:01:49] Voice 25: also a proposed draw from the Special Property Tax Reserve Fund of $71,500, and that's to fund

[5:01:55] Voice 25: ongoing work of the Salt Spring Island Watershed Protection Alliance. A comparison of our budget

[5:02:01] Voice 25: to previous years can help us understand changes in our activities. So we do include that. I do

[5:02:07] Voice 25: have to apologize for a typo in this memo. At the bottom of page 227, there's an indication that the

[5:02:12] Voice 25: operating budget has decreased. It absolutely has not decreased. It has increased. It would be very

[5:02:17] Voice 25: rare for our operating budget to decrease and so what we're actually

[5:02:21] Voice 25: seeing is an increase in the operating budget by about six hundred thousand

[5:02:25] Voice 25: dollars and that's primarily due to increase in staff salaries as well as an

[5:02:28] Voice 25: increase in legal costs the project budget is where we're seeing some

[5:02:34] Voice 25: savings there's a reduction of almost six hundred thousand dollars over the

[5:02:37] Voice 25: previous year and our capital budget has also been reduced over the previous year

[5:02:41] Voice 25: because we have less capital projects in the works when we look at the details we

[5:02:47] Voice 25: We can start having a look at revenues, so of course Islands Trust maintains the same

[5:02:51] Voice 25: types of revenues each year.

[5:02:53] Voice 25: The external sources of revenue include our application fees and grant funding, property

[5:02:57] Voice 25: taxes as well as investment income, and then internal sources of revenue are surplus and

[5:03:01] Voice 25: reserve funds.

[5:03:03] Voice 25: So local trust area taxes total $9.1 million in the budget.

[5:03:07] Voice 25: That is a 7.3% total increase over the previous year.

[5:03:10] Voice 25: As I mentioned, 6.8% of that is expected to come from the existing tax base, with half

[5:03:15] Voice 25: of percent expected to come from non-market change do i see a question i

[5:03:21] Voice 13: think um alex

[5:03:22] Voice 13: seven had time keeping up with the page numbers page

[5:03:29] Voice 7: 229 is where we're at i'll

[5:03:32] Voice 25: try to mention

[5:03:32] Voice 25: the page numbers as i go through uh the bone island tax requisition is uh calculated at 461

[5:03:40] Voice 25: 000 in the budget an increase over the prior year of 17.9 percent again 16.8 percent is a new tax

[5:03:47] Voice 25: tax is expected to be collected from the existing tax base with 1.1% coming from new construction.

[5:03:54] Voice 25: So there has been some communication with Bowen Island staff already.

[5:03:58] Voice 25: Myself and Trustee Getty will be meeting with Bowen Island finance staff to make sure that

[5:04:02] Voice 25: they can fully understand what the drivers of that tax increase is.

[5:04:07] Voice 25: There's no special tax requisitions in this version of the budget.

[5:04:11] Voice 25: So we continue to benefit from grant funding in our budget.

[5:04:14] Voice 25: budget. We have $561,000 in grant revenue for next year, same levels of funding expected

[5:04:21] Voice 25: in our unrestricted provincial grant from the province. We do have a couple of federal

[5:04:26] Voice 25: grants for the Conservancy. The first is for the Species at Risk program, and we have $220,000

[5:04:32] Voice 25: coming to us for that continued work next year. There's $135,000 that's expected to

[5:04:38] Voice 25: be spent next year from a grant from Environment and Climate Change Canada. That funding is

[5:04:43] Voice 25: being used to pay for our temporary biologist staff person and we have 26 000 in next year's

[5:04:52] Voice 25: draft budget that we'll be spending against the grant that we received from ministry municipal

[5:04:56] Voice 25: affairs to advance reconciliation in the trust area other revenue sources our fees revenue

[5:05:02] Voice 25: is reduced in next year's budget and that is not because we are expecting to see a reduction

[5:05:07] Voice 25: in the volume of planning applications and it's not because we are reducing application fees

[5:05:12] Voice 25: What we are experiencing is the impact of a new accounting standard, which means that we can only record application fee revenue as applications move through the process of being processed.

[5:05:24] Voice 25: We can no longer record application fee revenue when we receive the funds from application fees.

[5:05:31] Voice 25: So what that means is we have a reduction next year in application fees, which is also a contributor to why we have a higher than we might appreciate tax increase.

[5:05:39] Voice 25: increase. Also, investment income is expected to be reduced. I think we're all well aware that

[5:05:45] Voice 25: interest rates are falling, and so we're expecting to have reduced investment income next fiscal

[5:05:52] Voice 25: year. As I mentioned previously, we have reduced surplus funding in the draft budget to offset our

[5:05:58] Voice 25: planned spending. Again, that's simply because we're spending more of our surplus this year.

[5:06:03] Voice 25: I will pause to see if there's questions before I move into the

[5:06:07] Voice 7: areas of spending. Great. I will

[5:06:13] Voice 25: We'll move on ahead.

[5:06:14] Voice 25: So our largest expense at Islands Trust continues to be staff salaries and benefits, which are ringing in at $7.1 million in next year's budget.

[5:06:22] Voice 25: And that represents 65% of our overall budget, which is not to be sneezed at.

[5:06:27] Voice 25: We do have a table on page 231 of the agenda, which outlines for us the FTEs that we have, both in terms of our base FTEs as well as new FTEs.

[5:06:38] Voice 25: So you will notice there is one new staff person that's being proposed in this draft budget.

[5:06:42] Voice 25: That is for the addition of a temporary senior policy advisor, which has been advanced from staff through the executive committee for a one-year temporary position.

[5:06:52] Voice 25: And that's to pick up some of the work that's been displaced by the policy statement in the area of trust area services.

[5:06:59] Voice 25: We are seeing some increases in our salaries budget for the new staff that were brought on this current fiscal year.

[5:07:05] Voice 25: So in the current fiscal year, when we bring on new staff, we anticipate that we might only experience half a year's expense for them, as of course it takes some time to hire.

[5:07:12] Voice 25: But of course next year they are going to be with us for the full year and so we are seeing an increase there

[5:07:17] Voice 25: We also have some increases for existing staff

[5:07:20] Voice 25: So there's an increase to salary and benefits associated with the new CEO as well as an increase for all excluded staff

[5:07:27] Voice 25: That's an estimate. We don't yet have any final numbers related to that that comes to us from PSA

[5:07:31] Voice 25: The same is true for a union staff

[5:07:33] Voice 25: So typically we look to the union agreement to understand what the increases might be to staff salaries for who are part of the union

[5:07:40] Voice 25: We do not have an agreed, ratified union agreement at this point.

[5:07:45] Voice 25: The province is still in negotiations on that front.

[5:07:47] Voice 25: We have estimated that the wage increase will be 3%

[5:07:50] Voice 25: and we'll be updating that as new information becomes available.

[5:07:55] Voice 25: We continue to budget for overtime.

[5:07:57] Voice 25: There's no shortage of work at Islands Trust,

[5:07:58] Voice 25: and so we need to reflect that in our budgets

[5:08:01] Voice 25: because we do incur costs for staff overtime for those who are in the union.

[5:08:06] Voice 25: Our benefits expense at Islands Trust is a significant part of our salaries cost.

[5:08:10] Voice 25: It's 25.4% of our gross salaries, and that is an amount that we pay to the public service agency to reimburse them for remittances that they make on behalf of Islands Trust staff.

[5:08:21] Voice 25: We do acknowledge we have staff turnover at Islands Trust, and the way that we do that is to reduce our overall salaries budget by an amount that is estimated based on historical turnover rates.

[5:08:31] Voice 25: The allowance this year is $183,000 that's been made for staff turnover.

[5:08:36] Voice 25: over. Trustee remuneration benefits also seeing an increase. No changes

[5:08:41] Voice 25: to that policy this year, but we have updated for the things that are important, which

[5:08:45] Voice 25: is CPI as well as the number of folios by

[5:08:49] Voice 25: local trust area. The inclusion of CPP contributions,

[5:08:53] Voice 25: the rate has not changed, so we're not seeing an increase for that. We have seen

[5:08:57] Voice 25: an increase in the cost of benefits for trustees, and so

[5:09:01] Voice 25: we've rolled that into the draft budget based on what our benefit provider has

[5:09:05] Voice 25: told us there's a question sorry

[5:09:09] Voice 12: just a quick question here so um with all this conversation

[5:09:12] Voice 12: of all these additional uh committee of the whole meetings um do we have that in our policy

[5:09:18] Voice 12: remuneration anywhere or is everybody just volunteering their time here uh

[5:09:24] Voice 25: i assume you're

[5:09:25] Voice 25: talking about trustees yes uh there is no remuneration built into our policy for meeting

[5:09:32] Voice 25: attendance of Committee of the Whole. It is considered as a council meeting, which is

[5:09:39] Voice 25: covered under the Trust Council base amount for trustees.

[5:09:43] Voice 7: So thank you for volunteering.

[5:09:57] Voice 5: Director Mobs, just a quick question going back to the temporary policy advisor for one year.

[5:10:02] Voice 5: Would that be the continuation of Jason Yeomans?

[5:10:07] Voice 5: No.

[5:10:08] Voice 25: So Jason Yeomans is our senior policy advisor, and he is focused almost full-time

[5:10:14] Voice 25: on the policy statement project and there's a number of other pieces of work that are displaced

[5:10:18] Voice 25: because of that trustee services staff and executive committee are acknowledging that

[5:10:23] Voice 25: we need to be backfilling in order to make sure those pieces of work can advance and so that's

[5:10:28] Voice 25: what this is it's an additional person i see director freighter nodding is there anything

[5:10:32] Voice 25: you'd like me to add or anything you want to add no

[5:10:36] Voice 15: i'm available for more details if they're

[5:10:38] Voice 15: required and

[5:10:42] Voice 7: there is a business case in the agenda package related to that new staff position

[5:10:46] Voice 7: we always advance those okay

[5:10:51] Voice 25: no other questions I will move ahead so we're on

[5:10:55] Voice 25: page 232 Alex we're looking at Trust Council meeting expenses so we decided

[5:10:59] Voice 25: yesterday Trust Council would meet four times in person there's a average cost

[5:11:03] Voice 25: of just under thirty four thousand dollars for each of those meetings which

[5:11:07] Voice 25: totals one hundred and thirty five thousand dollars in the budget meetings

[5:11:12] Voice 25: for executive committee and council committees we haven't changed those

[5:11:14] Voice 25: significantly year-over-year we're expecting executive committee will

[5:11:17] Voice 25: continue to meet uh sometimes in person and sometimes electronically and we're assuming

[5:11:21] Voice 25: that all council committees will be meeting electronically as we've not heard otherwise

[5:11:26] Voice 25: ltc costs that's funding all of the work and meetings of the various ltcs across the trust

[5:11:30] Voice 25: area that totals 97 000 in the budget it is close to what we funded in the current year budget

[5:11:37] Voice 25: i am starting to realize that the activities at various ltcs are starting to change a little bit

[5:11:44] Voice 25: versus what we've seen historically you know as we advance reconciliation we're engaging in

[5:11:48] Voice 25: more meetings with other agencies and with igbs and so i would like to get ltcs involved directly

[5:11:55] Voice 25: in setting their own budgets i would like to put a report together advance some communication to

[5:12:01] Voice 25: the ltcs via the planning staff i've not yet had time to do that but i hope that i will be able to

[5:12:07] Voice 25: do that before the end of this budget cycle before the budget advances to you in march

[5:12:13] Voice 25: 365 000 is directed towards local trust committee projects in this budget and there's a list of them

[5:12:17] Voice 25: on page 233 of the agenda all of the local trust committees have discussed their needs for next

[5:12:23] Voice 25: year and have forwarded business cases to the budget cycle they are all included in the agenda

[5:12:28] Voice 25: package i

[5:12:38] Voice 7: just forgot um what did you see okay i have to ask again no it was about trustee thing

[5:13:05] Voice 7: I'm happy to return if it comes back to you.

[5:13:09] Voice 7: Any other questions?

[5:13:11] Voice 7: No?

[5:13:12] Voice 7: Great.

[5:13:13] Voice 25: So, as I mentioned, there's business cases in your agenda package that are advancing

[5:13:17] Voice 25: from each local trust committee to support their projects, and I'm sure the chairs of

[5:13:21] Voice 25: the local trust committees, as well as individual trustees, will be prepared to speak to those

[5:13:25] Voice 25: as needed.

[5:13:25] Voice 25: And I see Trustee Allen has remembered his question.

[5:13:28] Voice 27: Trustee Lee Cross- Thank you, Maureen.

[5:13:30] Voice 27: It was about you saying that what has changed about the local trust meetings you said?

[5:13:38] Voice 27: Is it because we have more projects or what is why wanting us to look at our own budget?

[5:13:44] Voice 25: So historically, the finance team has been able to estimate fairly reasonably what local trust committees might need for their budgets in any given year.

[5:13:53] Voice 25: What we're starting to see a little bit is we're not landing it on an overall basis.

[5:13:58] Voice 25: the total amount that's included in our budget

[5:14:00] Voice 25: to fund the work of LTCs remains appropriate,

[5:14:03] Voice 25: but the distribution of those dollars

[5:14:06] Voice 25: between the various LTCs for the various activities

[5:14:10] Voice 25: that LTCs are undertaking is starting to shift.

[5:14:13] Voice 25: You know, we might be seeing more communications

[5:14:14] Voice 25: for a particular LTC and reduced communications

[5:14:16] Voice 25: for another LTC.

[5:14:17] Voice 25: And so really the LTCs are the ones who understand

[5:14:20] Voice 25: what their planned activities are for the next fiscal year,

[5:14:23] Voice 25: and they're the ones who can weigh into

[5:14:25] Voice 25: what their needs are for next fiscal year.

[5:14:27] Voice 25: most appropriately so I hope to move into that space it's just a bit of been

[5:14:34] Voice 25: a bit of a time constraint lately but hopefully we can get to that and if it's

[5:14:41] Voice 25: something we try this year or next year and it doesn't work

[5:14:43] Voice 7: we don't need to do

[5:14:44] Voice 7: it again okay

[5:14:49] Voice 25: we're talking about LTC projects so once again we've looked to

[5:14:53] Voice 25: senior planning staff to do an assessment to make sure that all of the

[5:14:57] Voice 25: proposed planning projects can actually be achieved in a year based on our

[5:15:00] Voice 25: current planning staff complement. That report is in the agenda package, and Director Sormack

[5:15:05] Voice 25: can speak to that if trustees have questions. The Conservancy is seeing a rise in some costs,

[5:15:11] Voice 25: and that's primarily due to activities that are required under restricted grants that they've

[5:15:17] Voice 25: received. So we're seeing a $10,000 increase in conservation planning and land securement. Again,

[5:15:23] Voice 25: that's a grant requirement. $9,000 increase in ecosystem mapping, which is a minimum requirement

[5:15:28] Voice 25: farm and spending underneath the grant the Conservancy has received as well.

[5:15:34] Voice 25: Managing land is becoming increasingly complex

[5:15:37] Voice 25: and so we are starting to see some rising legal costs for the Conservancy as well.

[5:15:41] Voice 25: We do have a new budget line this year. It's called Professional Services.

[5:15:45] Voice 25: This is a line where we would like to capture how much we're spending on professionals,

[5:15:50] Voice 25: consultants that we're engaging with, professionals who are providing

[5:15:53] Voice 25: advice that is beyond the skill set of staff that work at Islands Trust. And the Islands Trust

[5:15:57] Voice 25: Just Conservancy has requested $19,000 for that activity.

[5:16:02] Voice 25: There's also a $9,000 increase for things like board training and safety devices for staff, as well as general property management.

[5:16:10] Voice 25: I see a question.

[5:16:15] Voice 10: It's actually the next section about the leases.

[5:16:19] Voice 10: I'm just interested in the lease costs for each office, particularly in light of the costs to move on Salt Spring.

[5:16:31] Voice 10: and the fact that we had contemplated looking at other options other than Victoria and Salisbury,

[5:16:40] Voice 10: for instance, an office space in, I don't know, Sydney or whatever.

[5:16:45] Voice 10: But anyway, could you, when you get to that, please speak to the specifics of the annual lease costs

[5:16:50] Voice 10: for, say, the new office on Salisbury? Thank you.

[5:16:57] Voice 25: So we're at the space where we'll be talking about leases now, so I can attempt to address that now.

[5:17:02] Voice 25: I don't know off the top of my head the breakdown of costs between our various offices Victoria Gabriel and Salt Spring

[5:17:09] Voice 25: Our Victoria office, I believe is the most costly. Of course, it's one of our larger offices

[5:17:15] Voice 25: And so we do, you know experience increased costs because of that

[5:17:18] Voice 25: Our lease costs are on the rise because landlords continue to incur increased costs and then pass it down to us primarily related to

[5:17:26] Voice 25: insurance and property management costs

[5:17:28] Voice 25: our Salt Spring Island office is no more expensive than our previous space we are

[5:17:35] Voice 25: this year as well we've received a lease inducement and so that is basically

[5:17:41] Voice 25: where we are not required to pay base rent for a number of months which is

[5:17:46] Voice 25: helping us reduce our lease costs but that's just for a short period of time

[5:17:49] Voice 25: and then of course we'll have to start paying base rent I can look up the

[5:17:53] Voice 25: breakdown between the various offices and I can send that to you perhaps once

[5:17:57] Voice 25: trustees are debating i can have time to do that sure

[5:18:01] Voice 7: okay so you have trustee elliott and trustee

[5:18:07] Voice 9: morris um

[5:18:09] Voice 16: i'm trying to find back in the agenda where i saw this that um i think it was maybe in

[5:18:14] Voice 16: taz briefing that the conservancies um but some bookkeeping services were being taken over by

[5:18:20] Voice 16: finance um and i'm just looking at the 19 000 increase sorry this is on page 234

[5:18:27] Voice 16: 19,000 increase for professional services will pay for new bookkeeping services so am I mistaken

[5:18:34] Voice 16: about I feel like there's overlap of or I'm just not understanding

[5:18:41] Voice 25: uh yes so what's happening right

[5:18:44] Voice 25: now is the finance team is assisting the conservancy team with the tracking of some of

[5:18:49] Voice 25: their restricted fund transactions um and so that's you know receiving bank statements

[5:18:54] Voice 25: translating them into an Excel document with some details such that the external hired bookkeeper can use that information to do bookkeeping work,

[5:19:04] Voice 25: which generates financial statements for the Islands Trust Conservancy.

[5:19:07] Voice 25: It's always a pretty terrible exercise for me at the end of every year to receive the electronic shoebox full of Conservancy records to then put together the financial statements.

[5:19:21] Voice 25: so and I think the Conservancy also will really benefit from bookkeeping services so that we can

[5:19:26] Voice 25: have sort of more regular reporting that we can rely on and it will make things at your end a lot

[5:19:32] Voice 25: smoother

[5:19:36] Voice 12: electronic book I had a same question about that $19,000 but about the other two pieces

[5:19:43] Voice 12: so can I don't know if it's for you or for a different director but the

[5:19:50] Voice 12: the evaluation component of the species at risk program and the consultant for first nations

[5:19:56] Voice 12: liaisons um can somebody explain to me why those weren't part of the grant why their costs were

[5:20:02] Voice 12: like was it not included in the original grant or something they asked for after the fact

[5:20:08] Voice 14: i will speak to this the best of my ability we're in the last year of a six-year grant

[5:20:12] Voice 14: there is a very complicated matrix around the matching formulas that go in within the various

[5:20:18] Voice 14: buckets of the grant. And within that, there was a determination that some elements would be funded

[5:20:22] Voice 14: by the trust, others would be funded by Environment and Climate Change Canada. For these particular

[5:20:27] Voice 14: items, they fell on the ILADS trust side of the bucket. And it was a requirement of the grant,

[5:20:32] Voice 14: particularly that we fund the evaluation of the grant, just the way the grant is written.

[5:20:36] Voice 14: So I don't have a deeper explanation than that, other than, you know, over the six years,

[5:20:40] Voice 14: this is how it's sort of shaken out in the last year. So the activities are to undertake the

[5:20:46] Voice 14: evaluation bring in some indigenous expertise around species at risk particularly and i can't

[5:20:53] Voice 14: remember the third thing

[5:20:53] Voice 15: was i've prayed for on the third thing it's

[5:20:58] Voice 7: just the way the grant has

[5:20:59] Voice 7: been written and negotiated over the years i will

[5:21:11] Voice 25: soldier on i see no more hands um so we have

[5:21:14] Voice 25: increased our budget for fyi and records management and the current year is five thousand dollars

[5:21:18] Voice 25: we've increased it to 15 in next year's budget that has funneled through executive committee

[5:21:22] Voice 25: committee, if I recall correctly. These dollars support contractors who help us gather information

[5:21:28] Voice 25: when we have FOI requests, which are on the rise. There are also legislative timelines

[5:21:32] Voice 25: associated with those requests, and so if staff are at capacity, we do need to lean

[5:21:35] Voice 25: into contracted help to support that work. We have a reduction in recruitment and labor

[5:21:39] Voice 25: relations next fiscal year, and that's because in the current fiscal year we spent some dollars

[5:21:44] Voice 25: to hire a brand-new awesome CAO, and we will not be doing that next year, and so that budget

[5:21:48] Voice 25: line has been reduced payroll processing amounts are the same as previous years those are amounts

[5:21:54] Voice 25: we pay to the public service agency to process staff payroll our insurance costs with maabc

[5:22:00] Voice 25: we're told that they will not increase by more than 10 we've taken a conservative approach and

[5:22:05] Voice 25: increased our budget line by that 10 we expect it will come in lower and when we have that

[5:22:10] Voice 25: information in january or february we will be updating the budget accordingly legal is always

[5:22:17] Voice 25: a fun place question yes yeah

[5:22:20] Voice 8: thank you um what was the reason given for the increase um

[5:22:25] Voice 25: i think

[5:22:28] Voice 25: director marler's probably best placed he had communications with them yeah

[5:22:33] Voice 13: thanks so miabc

[5:22:34] Voice 13: it's a pool of all the municipalities they um uh to keep the rates as low as possible so they have

[5:22:41] Voice 13: a base rate uh but that base rate is affected by what's going on in the markets so it's it's uh

[5:22:47] Voice 13: It's the risk and what they anticipate is going to happen over the next year,

[5:22:52] Voice 13: plus what they've had to pay out versus what they brought in in previous years.

[5:22:57] Voice 13: They have a level of surplus or investments they need to keep to protect themselves.

[5:23:04] Voice 13: So that's what they do.

[5:23:06] Voice 13: They have that.

[5:23:07] Voice 13: So Islands Trust, because we're new, they'll keep us at the same base level.

[5:23:12] Voice 13: But that base level could go up.

[5:23:14] Voice 13: after three years we get assessed on our experience and that could also affect us up or down okay so

[5:23:27] Voice 7: we'll

[5:23:27] Voice 25: move on to talking about our legal budgets which is always a really interesting space to

[5:23:31] Voice 25: think about we have a few different legal budgets our legal general budget is at seventy six

[5:23:38] Voice 25: thousand dollars in the draft budget it's lower than our current year budget but is in line with

[5:23:42] Voice 25: our forecasted spending which is representing actual activity in that area so i think we've

[5:23:46] Voice 25: landed at a good space in that budget line the legal for bylaw enforcement is in the budget at

[5:23:51] Voice 25: seventy eight thousand dollars that does not reflect existing levels of bylaw enforcement

[5:23:56] Voice 25: across the trust area so in the last fiscal year trust council reduced the budget amount

[5:24:02] Voice 25: for legal in anticipation that any overages would be spent or would be funded from surplus that

[5:24:10] Voice 25: approach works when it's not used multiple years in a row because of course if you draw on your

[5:24:16] Voice 25: surplus funds in one year then you have less surplus funds next year so i think that budget

[5:24:20] Voice 25: line will need some revision in future budget iterations and of course any levels of bylaw

[5:24:25] Voice 25: enforcement in the islands will directly influence that line legal litigation is budgeted at 76 000

[5:24:31] Voice 25: which is higher than the current year budget but still significantly reduced from our historical

[5:24:36] Voice 25: spending that's the space that is the toughest to budget for when we're talking about legal we

[5:24:40] Voice 25: cannot very easily predict what claims may come against us that we may need to defend ourselves

[5:24:44] Voice 25: ourselves against, but I would suggest that line item needs a revisit in future budget

[5:24:48] Voice 25: iterations as well.

[5:24:51] Voice 25: Our software and licensing costs are reduced in next year's budget, and that's primarily

[5:24:56] Voice 25: because we are purchasing Microsoft licenses this year, which we will not incur the cost

[5:25:01] Voice 25: for next year, and that's simply the cost of supporting all the software systems that

[5:25:05] Voice 25: support the work of trustees and staff at Islands Trust.

[5:25:09] Voice 25: Computer hardware and software is budgeted at $156,000, a reduction over last year.

[5:25:15] Voice 25: there's a number of capital projects that are listed on page 235 of the agenda package

[5:25:20] Voice 25: i won't go into detail on those but i can certainly direct any questions to director

[5:25:25] Voice 25: marler or daphne in the background if there are any a contracted temporary staff line is where

[5:25:32] Voice 25: we have space to acknowledge that we might need to hire staff from a temporary staffing agency

[5:25:38] Voice 25: for example if we have some brief periods of time where we need some additional help and so

[5:25:42] Voice 25: So that $15,000 is a request from the Conservancy.

[5:25:46] Voice 25: We've talked about professional consultant fees

[5:25:48] Voice 25: because that's all related to the Conservancy.

[5:25:50] Voice 25: So I won't talk about that again.

[5:25:52] Voice 25: And there's a reduced amount planned

[5:25:55] Voice 25: for strategic plan projects next year.

[5:25:57] Voice 25: So in the current year budget,

[5:25:58] Voice 25: the amount directed to strategic plan work was $316,000.

[5:26:03] Voice 25: Next year, it's $144,000.

[5:26:05] Voice 25: So it is a reduction.

[5:26:06] Voice 25: And the list of those strategic plan projects

[5:26:09] Voice 25: are on page 235 of the agenda package.

[5:26:12] Voice 25: You'll note there the Policy Statement Amendment Project says $20,000, so Executive Committee

[5:26:17] Voice 25: initially endorsed a $20,000 amount.

[5:26:19] Voice 25: That advanced to the budget.

[5:26:21] Voice 25: Subsequent amendment to support a $31,000 was too late to incorporate into the budget,

[5:26:26] Voice 25: and now we've increased it by $22,500.

[5:26:31] Voice 25: So $22,500 plus the extra $10,000, so that's going to be $32,500.

[5:26:36] Voice 25: That will drive a tax increase of just under half a percent.

[5:26:39] Voice 25: I think that's probably all I need to say on the overall

[5:26:46] Voice 25: budget overview. But certainly all of the business cases and

[5:26:50] Voice 25: funding requests that are attached to the budget are there for staff to speak to if trustees

[5:26:54] Voice 25: have questions on any of those. And I will stay at the podium to answer any

[5:26:58] Voice 25: questions as well.

[5:27:01] Voice 20: So do you just want to pull those by number

[5:27:04] Voice 20: or something or topic? If there's any questions, I would like to handle that.

[5:27:08] Voice 20: Okay. So that's from 13.2231 and on.

[5:27:12] Voice 20: on. So, trustees, any questions?

[5:27:15] Voice 20: Mr. Bernardo.

[5:27:17] Voice 3: Yes. As we get into what should be the heavy-lifting part of this part of

[5:27:23] Voice 3: the agenda, I want to remind everybody that reviewing the budget is your opportunity to

[5:27:27] Voice 3: make policy choices by what you choose to fund. Collectively, those individual choices

[5:27:34] Voice 3: add up to the big policy choice, which is whether the whole package in our judgment

[5:27:40] Voice 3: represents a sensible justification for the tax increases

[5:27:44] Voice 3: that are required to ensure we've got the revenue to meet

[5:27:48] Voice 3: our expenditures. The discussion

[5:27:53] Voice 3: we had about spending over the trust policy statement

[5:27:57] Voice 3: was a worthwhile policy discussion, really, at the end of the day.

[5:28:02] Voice 3: People were engaged, which is great, but that's just one small

[5:28:05] Voice 3: piece of the puzzle. We're dealing with a budget of somewhere

[5:28:09] Voice 3: between $10 million and $11 million here. The consequences of our choices, our policy choices,

[5:28:16] Voice 3: and, frankly, the things that make us feel good, at the end of the day,

[5:28:19] Voice 3: they cost people money. They cost our constituents money. We have choices to

[5:28:25] Voice 3: make here about whether it is worth it and how much it is reasonable to increase the budget and

[5:28:32] Voice 3: increase the tax load from year to year. That is a choice all of us are going to have to make

[5:28:37] Voice 3: together but we can't make that choice by just sort of you know blasting by these things we

[5:28:43] Voice 3: have to drill into them so i i really hope um uh

[5:28:47] Voice 7: you do that thank you on the business cases

[5:29:01] Voice 7: that's section 3.223 any

[5:29:07] Voice 20: questions comments remarks

[5:29:13] Voice 11: sorry i was going to be talking about and i'm not sure i'm looking at page

[5:29:18] Voice 11: 237 i think that's still in the previous section yeah

[5:29:22] Voice 22: um

[5:29:23] Voice 11: one of the things that i wanted to say

[5:29:26] Voice 11: uh looking at um the spreadsheet and i know that we've done this in the past can we request that

[5:29:34] Voice 11: the individual committees take a look at their spending requests and come back to staff with

[5:29:43] Voice 11: any proposed uh budget reductions that they can

[5:29:47] Voice 11: make themselves do i need to make that as a motion okay i'm just going to leave that

[5:29:55] Voice 11: hanging and i will write a motion and give it to staff and we can come back to that later

[5:30:09] Voice 7: So, I'm

[5:30:10] Voice 16: looking at the two governance committee requests, 13.2316 and the next one.

[5:30:23] Voice 16: So this is a strategic initiative.

[5:30:26] Voice 16: We decided to prioritize governance issues, these two projects coming forward at this

[5:30:31] Voice 16: time.

[5:30:32] Voice 16: is this a now are these both now projects considering that we've just had

[5:30:40] Voice 16: a discussion about the governance report and prioritizing that and needing to

[5:30:46] Voice 16: bring that to council so are these two projects for this fiscal year thank you

[5:30:54] Voice 7: 276 is that a question for me or oh so who on governance governance committee

[5:31:12] Voice 20: members would like to address that

[5:31:15] Voice 3: I'm not sure if it's a point of order or

[5:31:17] Voice 3: procedural question but it's a may I ask the question of the group I mean we have

[5:31:23] Voice 3: a whole list of things so we want to deal with them in sequence or just dive

[5:31:25] Voice 3: into them individually it seems to me it might be a bit more efficient just to

[5:31:29] Voice 3: take them one by one so that everybody who has an opinion about a subject or

[5:31:35] Voice 3: wants to think about it can deal with them in turn okay

[5:31:38] Voice 20: well we could manage

[5:31:40] Voice 20: it in that way if that's uh what you'd like that sounds like an efficiency so so we'll we'll pick

[5:31:48] Voice 20: up uh yours there trustee elliott but let's start then at 2.2.3.1 strategic and programming

[5:31:56] Voice 20: governance initiatives i think that's what we're looking at oh sorry ec program funding briefing

[5:32:02] Voice 20: page 243. Are there any questions, amendments, or otherwise on that item? Christina Evans?

[5:32:14] Voice 11: One question that I had on 244, where we've got the history and heritage conservation

[5:32:18] Voice 11: grants and aid. We didn't fund it the previous year. Monies weren't spent in the year prior to

[5:32:25] Voice 11: that. Is this an area that we can cut the $6,000 again? So

[5:32:36] Voice 25: that is an optional programming item

[5:32:38] Voice 25: of Trust Council so it is just council's purview to choose to remove that from

[5:32:43] Voice 25: the budget if you wish it was advanced as a funding request from executive

[5:32:47] Voice 25: committee but it's council's decision ultimately

[5:32:50] Voice 7: I'm in trouble correlating

[5:32:58] Voice 20: the name of the reports to the item numbers here so is that two point three

[5:33:02] Voice 20: point one one page

[5:33:07] Voice 15: 244 number eight at the bottom of the page okay okay we're

[5:33:14] Voice 7: in the depths of a spreadsheet.

[5:33:17] Voice 7: Okay. Yeah.

[5:33:18] Voice 7: Got it. So that's been

[5:33:22] Voice 7: answered. All right.

[5:33:24] Voice 7: So

[5:33:25] Voice 7: if you want to make a

[5:33:28] Voice 7: motion,

[5:33:30] Voice 7: otherwise we just move on.

[5:33:33] Voice 7: I have a different question.

[5:33:39] Voice 11: On page 245, number 9,

[5:33:42] Voice 11: planning application sponsorship.

[5:33:44] Voice 11: That's jumped from 15,000

[5:33:46] Voice 11: to 25,000. Can that

[5:33:48] Voice 11: be explained by

[5:33:50] Voice 11: that's such a large jump

[5:33:52] Voice 11: given the history of actual spending?

[5:33:58] Voice 25: Sure, I can weigh in there.

[5:34:00] Voice 25: So we do list the history of actual spending.

[5:34:03] Voice 25: As you note, there's a number of years

[5:34:05] Voice 25: where we've spent sort of less than $10,000.

[5:34:08] Voice 25: Last fiscal year, the actual spending was $16,000,

[5:34:11] Voice 25: which was over and above the amount of the approved budget.

[5:34:15] Voice 25: We are seeing, I think, an increase

[5:34:17] Voice 25: in the number of applications

[5:34:19] Voice 25: that are coming forward for sponsorship,

[5:34:20] Voice 25: just given the types of applications

[5:34:23] Voice 25: that are eligible for sponsorship.

[5:34:24] Voice 25: and LCC's desire to support that work and Trust Council's desire

[5:34:28] Voice 25: to support that type of housing, we're starting to see an increase. Of course,

[5:34:32] Voice 25: fees also increase year over year. The fees bylaws have an annual increase of 2%.

[5:34:39] Voice 25: Last year was the only year where

[5:34:42] Voice 25: we do see actual spending over and above that $15,000 that's

[5:34:45] Voice 7: in the budget this year.

[5:34:50] Voice 7: Go ahead.

[5:34:52] Voice 11: Is it anticipated that

[5:34:54] Voice 11: we're going to be spending the full $25,000 or could we make

[5:34:58] Voice 11: a motion to reduce that down to 20 000 would that cover the anticipated actual spending so

[5:35:05] Voice 25: the initial anticipated actual spending is fully at the discretion of ec executive committee could

[5:35:10] Voice 25: decide to sponsor no applications that come to them for sponsorship so it is very discretionary

[5:35:17] Voice 25: this is the estimated amount from executive committee believing that they would probably

[5:35:23] Voice 25: see an increase in the number of applications and desiring to support them i think that might be a

[5:35:27] Voice 25: fair comment, but I would look to the executive committee to confirm. But it is

[5:35:31] Voice 25: discretionary. This is not something that is required of council or VC.

[5:35:40] Voice 7: Okay. Any other questions in that section

[5:35:45] Voice 7: or direction? Laura Patrick?

[5:35:49] Trustee Patrick: This would be, I guess, Director Cermak.

[5:35:56] Trustee Patrick: Most of the housing projects are taking so long to go.

[5:35:59] Trustee Patrick: Are there really any new ones anticipated

[5:36:02] Trustee Patrick: we anticipated next year?

[5:36:07] Voice 24: Thank you.

[5:36:08] Voice 24: Through the chair, I just don't have the information

[5:36:10] Voice 24: in front of me. I do know, like you said,

[5:36:12] Voice 24: there are several in the works

[5:36:13] Voice 24: and a lot of the islands have benefited

[5:36:16] Voice 24: from recent development. And I

[5:36:18] Voice 24: also know that new flooding is a bit challenging

[5:36:20] Voice 24: to get. But

[5:36:22] Voice 24: what I have seen is also maybe

[5:36:24] Voice 24: not new rezonings and those types, but

[5:36:26] Voice 24: society is taking on different

[5:36:28] Voice 24: challenges. So

[5:36:29] Voice 24: I think it's worthy to keep the

[5:36:32] Voice 24: place there and then executive committee can decide

[5:36:34] Voice 24: decide whether or not to sponsor. And just a reminder, too, that every application doesn't

[5:36:38] Voice 24: have to be sponsored to 100%. In the past, some AECs have been more fiscally conservative

[5:36:44] Voice 24: and only done 50% or something like that.

[5:36:49] Voice 7: Thank you.

[5:36:50] Voice 7: Are you running the speakers list? Go ahead, Trustee Evans.

[5:36:57] Voice 11: Yeah, I gave my motion to Alexandra, and I took a photo of it this time so I can say

[5:37:02] Voice 11: it.

[5:37:04] Voice 20: We have a motion

[5:37:05] Voice 20: up on the screen, and I'll get you to read it.

[5:37:06] Voice 20: that

[5:37:07] Voice 11: trust council ask each committee to review that budget request and provide any reductions

[5:37:13] Voice 11: to staff for incorporation into the march budget no

[5:37:23] Voice 7: like

[5:37:24] Voice 11: standing committees thank you so they'll

[5:37:26] Voice 11: be the executive trust count uh trust programs yeah regional planning finance standing committees

[5:37:33] Voice 20: all right so that's that's moved is that seconded just okay well let's get the motion

[5:37:40] Voice 20: moved and seconded. Who would like to second the motion? Sam Borthwick.

[5:37:44] Voice 20: Thank you. You wish to speak to the motion?

[5:37:49] Voice 11: We did go through this exercise in the last year's budget, and we

[5:37:53] Voice 11: did see some reductions come through from the Standing Committee, so I think this is a good

[5:37:58] Voice 11: place to start. This is giving the ownership back to the Standing Committees

[5:38:01] Voice 11: before it comes back. This also helps

[5:38:06] Voice 11: avoid the group making

[5:38:09] Voice 11: making cuts that may not be well-received.

[5:38:13] Voice 20: Great.

[5:38:15] Voice 20: Any speakers

[5:38:16] Voice 7: on the motion?

[5:38:21] Voice 6: Thank you.

[5:38:22] Voice 6: You've said budget requests provide any reductions to staff.

[5:38:30] Voice 7: What about increases?

[5:38:35] Voice 7: I mean, are there no – that's

[5:38:39] Voice 6: a potential as well, isn't it?

[5:38:41] Voice 6: Well,

[5:38:42] Voice 7: yeah, that's the numbers that have been calculated or predicted.

[5:38:50] Voice 7: So, yeah, it's not the object of the game, I think.

[5:38:56] Voice 7: Sure. Go ahead.

[5:39:00] Voice 3: The numbers that are in the budget represent what the committees at this juncture have decided they need.

[5:39:10] Voice 3: There's no need to invite them to look for extras.

[5:39:13] Voice 3: So the point here is whether or not it's possible to reduce it

[5:39:17] Voice 3: because there's a corresponding relationship with

[5:39:20] Voice 7: the tax increase.

[5:39:22] Voice 7: Okay.

[5:39:24] Voice 7: Trustee Morris.

[5:39:26] Voice 12: Sorry, I think Trustee Bernardo might have just clarified what I was going to ask.

[5:39:31] Voice 12: So my understanding is that all committees have seen budgets that relate to their committee work.

[5:39:38] Voice 12: Okay.

[5:39:39] Voice 12: And then related to that, yeah, no, that's enough.

[5:39:44] Voice 7: Trustee Getty.

[5:39:47] Voice 23: And the page 246, item number 12, Reconciliation Action Plan Implementation.

[5:39:54] Voice 23: That's a $25,000 increase.

[5:39:57] Voice 23: And one of the items in that is $27,500 for training of staff and trustees.

[5:40:03] Voice 23: Is that the culturally committed program?

[5:40:08] Voice 20: Is this pertinent to the motion that's on the floor with respect to standing committee budgets?

[5:40:20] Voice 7: I'm not sure where that fits in terms of whose budget.

[5:40:23] Voice 7: i think

[5:40:23] Voice 25: it's a separate question chair yeah

[5:40:25] Voice 20: separate question so if you don't mind we'll

[5:40:27] Voice 20: come back to you but let's address the standing uh committee budget review is there any other

[5:40:35] Voice 20: questions otherwise let's go to the vote nothing

[5:40:40] Voice 7: all those in favor keep your hands up

[5:40:51] Voice 7: up please 16 in favor please lower your hands any opposed please raise your

[5:41:06] Voice 7: hands okay

[5:41:11] Voice 20: so that carries okay back to the items in 3.2 2 3 1 1 are there any

[5:41:28] Voice 20: other items trustee Getty you had a question about thank

[5:41:35] Voice 23: you I don't know

[5:41:37] Voice 23: what number it is in terms of the three thirteen point one moment okay so what

[5:41:41] Voice 23: anyway but it's on page 246 and it's under number 12 reconciliation action

[5:41:47] Voice 23: yeah

[5:41:47] Voice 20: perfect you're in the

[5:41:48] Voice 23: right section okay so there was the 27 5 for training

[5:41:51] Voice 23: of staff and trustees and I was wondering if that was culturally

[5:41:54] Voice 23: at this

[5:41:59] Voice 14: time we haven't we need to meet with the reconciliation learning group and determine what

[5:42:03] Voice 14: the learning needs of trust council are this amount of money for what was delivered this

[5:42:08] Voice 14: year for culturally committed i would understand this to be an insufficient amount that said there

[5:42:12] Voice 14: may be a discussion to be had if we wish to continue with that organization to try and scope

[5:42:17] Voice 14: something appropriately keeping in mind our rules around procurement and needing to go to request

[5:42:22] Voice 14: for proposal or invitation to

[5:42:24] Voice 15: quote okay

[5:42:27] Voice 7: any other questions in this section

[5:42:30] Voice 7: all right

[5:42:34] Voice 20: i'm going to move along for expedience here so the next section is the ec policy

[5:42:40] Voice 20: statement amendment project on 249 and um that's uh 13.22312 policy statement amendment project

[5:42:51] Voice 20: project business case, page 249. Anything there? I think we've actually addressed that.

[5:42:58] Voice 20: So I'm going to move along to the next item. I'm going to skip these numbers because they're

[5:43:03] Voice 20: too long. It's Coast Salish Art business case on page 264.

[5:43:07] Voice 7: Are there any questions or concerns

[5:43:11] Voice 7: there? Sue Ellen Faust.

[5:43:16] Voice 7: Sue

[5:43:16] Voice 17: Ellen Faust Thank you, Chair. My question is, how many

[5:43:20] Voice 17: any members of the public and from which islands actually go to these uh lobbies of the offices

[5:43:30] Voice 17: i personally have never been to the salt spring office although i was a vice chair for

[5:43:34] Voice 17: um a term and i've only been to the gabriola office once and i'm wondering um whether uh art in

[5:43:44] Voice 17: and lobbies is the best use of

[5:43:48] Voice 17: funds if we're going to

[5:43:51] Voice 17: maybe put it online or somewhere where it's more accessible to more people.

[5:43:55] Voice 17: But my question is, how many members of the public or

[5:43:58] Voice 17: First Nations who might recognize it and

[5:44:03] Voice 17: be affected by it, how many of them people

[5:44:07] Voice 17: visit offices and lobbies in person?

[5:44:10] Voice 17: Is

[5:44:13] Voice 20: there anybody that has an analysis?

[5:44:16] Voice 20: Thank you.

[5:44:18] Voice 24: Thank you, Mr. Chair.

[5:44:19] Voice 24: I'm speaking from experience anecdotal, so take it with a grain of salt.

[5:44:23] Voice 24: Having worked in the Salt Spring office for over a dozen years, we have daily visits from the public every day.

[5:44:30] Voice 24: There's somebody there, you know, three, four, five, six, ten people a day.

[5:44:35] Voice 24: It can be quite busy when it's development season.

[5:44:38] Voice 24: So it's continuously moving up.

[5:44:40] Voice 24: COVID changed that.

[5:44:41] Voice 24: Having no office clearly changes that, but the Gabriel office similarly has a sort of a tepid introduction of people coming and going,

[5:44:51] Voice 24: obviously not nearly as boisterous as the Salt Spring office was, and the Victoria office is very seldom.

[5:44:58] Voice 24: But I won't speak to necessarily the merits of the art project, only to say that the new location of the Salt Spring office is right downtown,

[5:45:06] Voice 24: downtown, and you can see right through, like there's all glass facade everywhere. You can

[5:45:12] Voice 24: see right into there. And it's up to the Trust Council, in a sense, what would you like to

[5:45:17] Voice 24: see first thing when you walk into such a very visible space?

[5:45:22] Voice 22: Trustee Patrick.

[5:45:25] Trustee Patrick: Financial Planning Committee had a lengthy discussion on this item, and we did pass a

[5:45:29] Trustee Patrick: motion for Salt Spring requesting that the staff work with the Arts Council on Salt Spring

[5:45:34] Trustee Patrick: going to look at finding innovative solutions for, or not solutions, ideas.

[5:45:38] Trustee Patrick: So there was no money attached to it. But I thought we had stopped, I thought

[5:45:42] Trustee Patrick: we had removed the $2,000 because you can't buy a frame

[5:45:46] Trustee Patrick: for $2,000. So I thought we'd removed it.

[5:45:53] Voice 20: That's a good question, Dr. Patrick. I'd just like to add

[5:45:57] Voice 20: a little bit of impression associated

[5:46:03] Voice 20: with this, is that it's not just employees, or it's not just members of the public

[5:46:07] Voice 20: that come through the office um it's employees and consultants and others and i think what we're

[5:46:12] Voice 20: trying to do is promote cultural awareness and um every person every day that walks past that

[5:46:19] Voice 20: office is reminded of the place that we live so i think that there's inherent value in it

[5:46:28] Voice 7: anyway that's my two cents dr moz um

[5:46:33] Voice 25: yeah thanks for that reminder about fbc's resolution i think

[5:46:36] Voice 25: where it landed was an increase to three thousand dollars to accommodate um sort of the desire to

[5:46:43] Voice 25: speak with others and see what might be workable for sort of a rotating art through the through

[5:46:48] Voice 25: the office space yeah um it was not removed are

[5:46:55] Voice 20: you wanting to speak just yet no okay

[5:46:59] Voice 20: okay trustee boland yeah

[5:47:04] Voice 10: i am i'm a vision patient with this to be honest we have you know

[5:47:10] Voice 10: what about Saterna? What about all the other islands who don't have an office?

[5:47:15] Voice 10: In the context of what we're discussing, it's a little bit of a luxury item, a little bit of

[5:47:20] Voice 10: gilding. The office already has had a huge budget for refurbishment and move. And we've got the

[5:47:28] Voice 10: heritage and conservation grant. And to be honest, there's a lot of money. Well, it's probably not

[5:47:36] Voice 10: sufficient but there are a lot of different pockets of money available for other initiatives to um

[5:47:44] Voice 10: you know reconciliation engage etc i mean it's it just seems to me that um

[5:47:52] Voice 10: you know other islands are being disadvantaged by this focus on office locations

[5:48:02] Voice 10: I

[5:48:05] Voice 7: would ask

[5:48:09] Voice 3: Director Maud to please clarify, because the business case is presented to

[5:48:14] Voice 3: us as 2000.

[5:48:15] Voice 3: Is that just a typo and it should have been corrected?

[5:48:18] Voice 25: No.

[5:48:19] Voice 25: So, the Financial Planning Committee's recommendation was a resolution, was a recommendation that

[5:48:24] Voice 25: executive committee reexamine their funding request to look a different way.

[5:48:31] Voice 25: there has been no actual removal of the amount a financial planning committee could have passed a

[5:48:37] Voice 25: resolution saying remove this mound but it was a recommendation back to dc

[5:48:41] Voice 25: has happened right

[5:48:42] Voice 3: thank you for clarifying that and

[5:48:44] Voice 25: yeah

[5:48:46] Voice 20: and this is a the first go around at this in this format

[5:48:50] Voice 20: right so there's obviously opportunity to change that but unless there's a motion or any further

[5:48:56] Voice 20: further direction. I will continue on to the list. Thank you. Trust Programs Committee

[5:49:03] Voice 20: Stewardship Education Program Business Case on page 268. Any remarks or questions there?

[5:49:09] Voice 7: Okay. I'm going to continue. Trust Program Committee. Okay.

[5:49:22] Voice 20: I missed you. Sorry.

[5:49:25] Voice 11: Right. I just wanted to get some clarification. What is the actual spending to date for this year?

[5:49:30] Voice 11: year stewardship

[5:49:33] Voice 7: you know off the top of your head director freighter we

[5:49:41] Voice 14: not off the top of

[5:49:41] Voice 14: my head but i can say we are um planning most of the expenditures into the end of the year so after

[5:49:49] Voice 14: january to march is where we're expecting most of the expenditures for stewardship education that's

[5:49:53] Voice 14: when we're hosting the webinars and the final mailing will go

[5:49:55] Voice 7: okay while she's looking that up

[5:50:05] Voice 7: i can

[5:50:05] Voice 14: add it we are expecting it to be lower because the program coordinator position has

[5:50:09] Voice 14: been vacant much of this year so therefore we we are planning from the bulk of the spending and

[5:50:13] Voice 14: activities to happen in the last quarter okay

[5:50:18] Voice 20: so do i need to come back to this item one may have

[5:50:20] Voice 20: some additional information or we'll just continue on i

[5:50:23] Voice 25: do have that information now

[5:50:24] Voice 25: chair ah okay

[5:50:26] Voice 20: stewardship

[5:50:26] Voice 25: education spending to date is a under fifteen thousand dollars um so that's for to the

[5:50:33] Voice 25: end of quarter two um as director frader mentioned expected spending happens later in the year right

[5:50:38] Okay, satisfactory.

[5:50:45] Voice 7: Maraid?

[5:50:47] Voice 7: Hello?

[5:50:48] Voice 7: Go ahead, Maraid.

[5:50:51] Voice 10: Okay, is it appropriate to make two motions

[5:50:55] Voice 10: to remove two items from the budget right now?

[5:50:59] Voice 20: Well, probably in the case of removing items from the budget,

[5:51:03] Voice 20: I would suggest you do them one at a time

[5:51:05] Voice 20: in case there's an opinion on one or the other.

[5:51:09] Voice 20: Yeah.

[5:51:10] Voice 10: Yeah.

[5:51:11] Voice 10: I'd also like to just point out

[5:51:13] Voice 10: that some of these small insignificant items have quite a significant staff resources cost attached

[5:51:21] Voice 10: and we are being asked to approve you know temporary resources for staff we've been told

[5:51:27] Voice 10: that you know program people don't exist different things all right

[5:51:31] Voice 20: do your motion i would like it

[5:51:35] Voice 20: that you put the motion on the table and then speak to your motion fine

[5:51:39] Voice 10: i'm just going to send

[5:51:40] Voice 10: the email to lisa right now okay thank you all

[5:51:45] Voice 20: right so i'm going to continue on here if that's

[5:51:49] Voice 20: all right and what while we get those received unless you proceed no yeah so we were on the

[5:51:59] Voice 20: stewardship education program is there any discussion at the table here or online with

[5:52:04] Voice 20: respect to that item okay then the gpc

[5:52:12] Voice 20: just

[5:52:13] Voice 5: a really quick question i think at a discussion we had yesterday we were

[5:52:17] Voice 5: contemplating adding one more item to that education program

[5:52:23] Voice 5: to which program the stewardship education program i've already forgotten

[5:52:28] Voice 5: the topic but i know we yeah the

[5:52:31] Voice 5: way it's a the way it's a

[5:52:33] Voice 5: archaeological project i

[5:52:39] Voice 20: don't know that we have that

[5:52:40] Voice 20: that information with us, Christina Evans,

[5:52:45] Voice 20: unless you've got another speaker on the list.

[5:52:47] Voice 11: That was going to come to us for our review

[5:52:50] Voice 11: and understanding, so we will take a look at it

[5:52:55] Voice 11: and we will work within the budget that we get.

[5:52:57] Voice 7: Oh, I see, okay, great.

[5:53:03] Voice 7: Somebody?

[5:53:06] Voice 7: Yes, you

[5:53:08] Voice 20: have Trustee Boland's motion.

[5:53:09] Voice 20: Okay, let's hear, let's get that on the screen.

[5:53:12] Voice 20: So Trustee Boland, we have your motion on the screen

[5:53:16] Voice 20: and do

[5:53:18] Voice 7: you want to move that motion can't hear you no you're still muted

[5:53:34] Voice 7: sorry

[5:53:37] Voice 10: thank you the first motion is that just counsel

[5:53:40] Voice 10: request that the budget request for sage see art is removed from the budget okay

[5:53:48] Voice 7: move do I have a seconder I'm not seeing a second and so okay

[5:53:59] Voice 7: Did you have a second motion?

[5:54:02] Voice 7: I have a second motion.

[5:54:14] Voice 10: ...removed, actually, not lowered.

[5:54:16] Voice 10: Other people asked for it to be lowered.

[5:54:18] Voice 10: That's also a possibility.

[5:54:19] Voice 10: We could have a discussion before we complete it.

[5:54:26] Voice 20: Okay, and which item number is that?

[5:54:31] Voice 10: It's the optional item.

[5:54:33] Voice 10: I think Director Mob spoke to it.

[5:54:37] Voice 10: We didn't have it last year.

[5:54:40] Voice 10: It was underspent the previous year.

[5:54:43] Voice 10: It has a significant amount of staff resources required.

[5:54:49] Voice 10: And that's what I was speaking to earlier.

[5:54:51] Voice 10: Some of these small pieces of money actually have quite a lot of staff resources associated.

[5:54:58] Voice 10: And we are struggling and staff struggle with, you know, as it is.

[5:55:07] Voice 10: And we are asked to, you know, provide funding for temporary staff to allow them to continue.

[5:55:15] Voice 10: So I think it's appropriate that when we look at these small amounts of money, we consider the staff resources needed to execute as well.

[5:55:24] Voice 10: And this is one, I believe, where it was discussed that staff resources were significant.

[5:55:30] Voice 10: Perhaps Director Fraser can speak to that.

[5:55:35] Voice 20: Yeah, you've gotten ahead of me here because I haven't got a seconder for the motion yet.

[5:55:39] Voice 20: So I'll look for a seconder for the motion, and that's seconded by Christina Evans.

[5:55:45] Voice 20: Seconded, it's a motion.

[5:55:46] Voice 20: It's okay.

[5:55:47] Voice 20: So you've spoken to your motion, and you've asked for a comment from Trust Area Services,

[5:55:55] Voice 20: Trust Programs, Trust Area Services Director, Director Frater.

[5:56:01] Voice 20: Go ahead, Director Frater.

[5:56:03] Voice 20: oh

[5:56:03] Voice 14: i was simply wanting to note that you might want to include the proper name of the program

[5:56:07] Voice 14: as per your policy which is history and heritage conservation grants in aid oh

[5:56:11] Voice 20: thank you very much

[5:56:12] Voice 20: for that i was looking for yeah so that's can let's make sure the name is correct um i think

[5:56:18] Voice 20: that's appropriate and so that's moved and seconded and i think you spoke to the motion maryade and so

[5:56:25] Voice 20: i'm going to ask council if there's any further discussion on that item trustee morrison um in

[5:56:33] Voice 12: In the documentation from the Governance Committee on Corporate Activities,

[5:56:38] Voice 12: it talks a little bit about some of the corporate initiatives.

[5:56:41] Voice 12: And I guess I'm having a question, given that we're two plus whatever years in now.

[5:56:48] Voice 12: Where are we on understanding the staff allocation of time on these types of budget cases?

[5:56:53] Voice 12: Because it's very difficult to make decisions, and it has been forever related to this.

[5:56:59] Voice 12: because I you know absolutely respect to the staff it's not about staff it's just about our

[5:57:04] Voice 12: decision making to understand where the seven million dollars that's the bulk of our budget

[5:57:09] Voice 12: which is in the staff salaries is going for work so if I could have a little bit of understanding

[5:57:15] Voice 12: about that it would make it a lot easier to understand I don't particularly want to support

[5:57:20] Voice 12: an emotion about pulling or pushing six thousand dollars I want to understand the other implication

[5:57:28] Voice 12: Right.

[5:57:32] Voice 20: Director Mobs, do you have some numbers, or Director Frater have some numbers associated with that?

[5:57:43] Voice 25: So, Director Frater, definitely a better place to speak to that as

[5:57:47] Voice 25: it relates to this item, but if I may just provide some brief commentary.

[5:57:50] Voice 20: Thank you.

[5:57:52] Voice 25: Our budget process seeks for business cases to be advanced for new funding requests.

[5:57:57] Voice 25: It doesn't really contemplate ongoing programs of Trust Council that are optional for funding or not.

[5:58:06] Voice 25: I think there is a need for a different working document that can advance to Trust Council seeking funding for those types of programs.

[5:58:17] Voice 25: Using our existing business case template is overkill a little bit.

[5:58:21] Voice 25: We've already established why the program is valued.

[5:58:23] Voice 25: We have a policy that talks about that.

[5:58:24] Voice 25: and so we've talked about that internally actually a little bit because we've grappled with this so

[5:58:30] Voice 25: it's something that i would like to turn my attention to and then hopefully some of what

[5:58:34] Voice 25: you're seeking would be provided so

[5:58:38] Voice 12: so just to follow up on that um and yeah i'm not wedded to

[5:58:42] Voice 12: this particular format of reports my goal in those conversations a year ago or more when we talked

[5:58:48] Voice 12: about corporate planning was just that we would have some of that like where is staff allocated

[5:58:52] Voice 12: instead of the black box problem that we're approaching.

[5:58:58] Voice 7: Trustee Evans.

[5:59:01] Voice 11: So at this point, I'm neither for nor against this motion.

[5:59:04] Voice 11: I just wanted to understand whether or not,

[5:59:08] Voice 11: because this is a grants and aid.

[5:59:11] Voice 11: So this is a program to go looking for grants.

[5:59:14] Voice 11: Is that correct?

[5:59:19] Voice 15: No, this

[5:59:19] Voice 14: was a program that was brought in

[5:59:22] Voice 14: when our legislation changed in 2021.

[5:59:23] Voice 14: Council was given the legislative abilities by the province to give grants to others.

[5:59:30] Voice 14: So this is where you brought in a new policy that you wish to give grants and aid.

[5:59:35] Voice 14: Prior to that change, you were only allowed to give grants and aid for history and heritage.

[5:59:38] Voice 14: You now have the ability for the environment.

[5:59:40] Voice 14: So this is for you to give grants to others.

[5:59:43] Voice 14: So this is the only place where you grant money out, as well as NAPTAC fee sponsorships, I suppose.

[5:59:49] Voice 14: So this is a granting function of Council.

[5:59:51] Voice 14: It is discretionary.

[5:59:52] Voice 14: You have a policy. Since you created the policy, I think you may have never funded it or only funded it for one fiscal year.

[6:00:01] Voice 9: Does this

[6:00:04] Voice 23: make a distinction between the archaeological research that could be done on the islands

[6:00:10] Voice 23: as opposed to the heritage registry type of work under the Local Government Act?

[6:00:24] Voice 7: I'm just pulling up the webpage

[6:00:25] Voice 14: around this program.

[6:00:27] Voice 14: Generally, the program is intended to support increasing public awareness, understanding

[6:00:32] Voice 14: and appreciation of history and heritage of the Islands Trust Area, or the actual conservation

[6:00:37] Voice 14: of heritage property, including cultural heritage areas and archaeological sites.

[6:00:43] Voice 7: Thank you. Any further discussion?

[6:00:53] Voice 7: Right.

[6:00:55] Voice 3: Trustee Boland's question about allocation of staff to this particular

[6:01:03] Voice 3: piece of work that we do, and Trustee Morrison's invoking a larger question about

[6:01:11] Voice 3: about how are we allocating staff resources overall.

[6:01:14] Voice 3: These are really important points

[6:01:16] Voice 3: and I'm gratified to your director Mobs

[6:01:19] Voice 3: is contemplating that we get a different reporting structure

[6:01:22] Voice 3: here because trust council doesn't tend to reassess

[6:01:27] Voice 3: its previous resource commitments

[6:01:29] Voice 3: in terms of staff and our projects.

[6:01:33] Voice 3: And if we're gonna find savings in the budget,

[6:01:35] Voice 3: or in fact, even make ourselves more efficient,

[6:01:39] Voice 3: that's something we need to do.

[6:01:40] Voice 3: we need to re-examine these things from time to time we don't have the reporting structure for it

[6:01:45] Voice 3: but we all know staff is overextended it's overextended because of the projects we've

[6:01:49] Voice 3: assigned staff and then we just don't really look at them in terms of reassessing them as to whether

[6:01:56] Voice 3: or not they still have merit we actually did that uh yesterday on a smaller item but as we heard

[6:02:02] Voice 3: from director mob's comment yesterday that's extremely rare um and so uh you know i would

[6:02:10] Voice 3: urge us to uh and urge staff and director mobs to definitely if it's possible uh to come to us with a

[6:02:18] Voice 3: at least an annual report that gives us a breakdown of where staff staff resources are going

[6:02:24] Voice 3: to um because that will really help us in a sense to edit our work thank you okay

[6:02:32] Voice 20: so there's a motion

[6:02:34] Voice 20: motion on the floor here. Are there

[6:02:38] Voice 7: any other speakers

[6:02:38] Voice 7: with respect to the motion? Closer here.

[6:02:48] Voice 19: Yeah, we'll be voting in favor of removal of the

[6:02:51] Voice 19: history and heritage conservation grant in aid. I think it's an important

[6:02:55] Voice 19: piece that we have. So

[6:02:56] Voice 20: are you in favor of removing it or retaining it?

[6:02:59] Voice 19: We'll be voting in favor of it.

[6:03:01] Voice 20: You will not. That's important.

[6:03:02] Voice 20: Sorry.

[6:03:06] Voice 19: I believe

[6:03:07] Voice 19: believe that this is a way that we can really connect with

[6:03:10] Voice 19: community members. I myself inquired about the grant

[6:03:15] Voice 19: and aid because when the Bones of Crows came out, we had an opportunity

[6:03:19] Voice 19: to have a screening on the island with

[6:03:23] Voice 19: Marie Clemens. When I went to ask about

[6:03:27] Voice 19: the grant and aid, we didn't fund it that year, but we

[6:03:31] Voice 19: did the next year. It wasn't used, but if the money's not there,

[6:03:35] Voice 19: then it doesn't get into the hands of these communities it is a little bit of money

[6:03:40] Voice 19: but has a huge impact directly to the people that live on our islands thank

[6:03:46] Voice 7: you lisa anything else

[6:03:50] Voice 7: then i'm going to call the vote on the motion on your screen all those in favor i think there was

[6:04:06] Voice 7: one in the room as well

[6:04:06] Voice 20: no no no so just one online okay two all right oh two online thank

[6:04:11] Voice 20: you so that uh uh motion fails and i'm going to continue oh sorry those yeah

[6:04:21] Voice 7: those opposed

[6:04:24] Voice 7: great thank you

[6:04:33] Voice 7: right so that

[6:04:36] Voice 20: indeed fails so um thank you and um i want to try and keep moving forward in our

[6:04:44] Voice 20: list here I just want to make sure have we missed anything where there's motions

[6:04:49] Voice 20: necessary for the items we've already covered all right so I'm going to keep

[6:04:55] Voice 20: moving then so we were on TPC stewardship education program was there

[6:04:59] Voice 20: any further conversation on that one no all right we'll move on TPC secretariat

[6:05:08] Voice 20: services business case some page 272 I'm going to keep moving to try and complete

[6:05:17] Voice 20: complete this section if we can. Governance Committee, there was a question earlier.

[6:05:21] Voice 20: Trustee Renumeration Review business case. Judy Getty.

[6:05:27] Voice 23: So thanks to Director Mobs for

[6:05:30] Voice 23: creating our business case on this and the next one.

[6:05:35] Voice 23: Governance Committee has not been putting in a budget request.

[6:05:38] Voice 23: And this is one that has been on

[6:05:41] Voice 23: recommendation from the Governance Review and has been on

[6:05:46] Voice 23: on our priority list.

[6:05:49] Voice 23: So do I need to make the motion first or anything?

[6:05:53] Voice 23: Only if you're gonna remove or amend it.

[6:05:55] Voice 23: No, I'm not.

[6:05:56] Voice 23: So if it's

[6:05:56] Voice 20: in, it's in.

[6:05:57] Voice 23: It's in.

[6:05:58] Voice 23: So by way of explanation,

[6:06:01] Voice 23: it's listed here as being in a different section

[6:06:05] Voice 23: of the matrix, but it had been requested

[6:06:08] Voice 23: that it be moved over to urgent and important.

[6:06:11] Voice 23: And we talked about the timing that was necessary

[6:06:13] Voice 23: to get this independent review completed before the end of this term

[6:06:19] Voice 23: so that it could be a recommendation that we made for the next incoming group

[6:06:23] Voice 23: and that that was important.

[6:06:26] Voice 23: So we weren't dealing with our own, but the next one.

[6:06:28] Voice 23: So if it's not in this budget, then we're going to run out of time.

[6:06:33] Voice 23: And so we think it's important.

[6:06:36] Voice 23: We think that it needs to be external and a third party,

[6:06:40] Voice 23: and it hasn't been done for 15 years.

[6:06:43] Voice 23: And a lot has changed.

[6:06:46] Voice 20: Okay.

[6:06:48] Voice 20: Deb Morrison.

[6:06:51] Voice 7: Dr. Borthwick.

[6:06:52] Voice 7: Oh, sorry.

[6:06:54] Voice 7: Interfering again.

[6:06:55] Voice 2: Sorry, Deb.

[6:06:58] Voice 2: Yeah, I mean, I'm not on governance committee, but I'm very glad to see this come forward.

[6:07:03] Voice 2: This was something that I think came forward in this room a year ago when we moved it.

[6:07:09] Voice 2: I think that's the right meeting.

[6:07:11] Voice 2: And, yeah, I think it's really important for ensuring that a diverse group of people can sit around this table.

[6:07:22] Voice 2: You know, I certainly do, like, I believe really strongly in wanting to commit myself to doing the work while I'm here, and it's very challenging, you know, when you're on a, yeah, very limited capacity to do it.

[6:07:35] Voice 2: So just investigating this, going through it, I think is really valuable,

[6:07:40] Voice 2: and I'm really glad to see it coming forward.

[6:07:43] Voice 7: Anything else?

[6:07:47] Voice 4: Yeah, I would just note that this is our last governance committee meeting.

[6:07:52] Voice 4: It was third down on our urgent high priority list.

[6:08:00] Voice 4: Trustee Borthwick has mentioned the sort of importance in terms of providing equity around this table.

[6:08:08] Voice 4: or the option for equity around this table for participation.

[6:08:13] Voice 4: That's it for me. Thank you.

[6:08:15] Voice 7: Thank you.

[6:08:16] Voice 9: Are you going in, Dr. Getty?

[6:08:21] Voice 7: Yeah.

[6:08:21] Voice 7: Okay.

[6:08:22] Voice 7: So

[6:08:22] Voice 20: I'm not seeing any other questions.

[6:08:28] Voice 12: So in this, and I know it's sort of related to this case,

[6:08:34] Voice 12: so bear with me for just one sec.

[6:08:35] Voice 12: So given the conversation that we've had this afternoon,

[6:08:38] Voice 12: noon like since talking about the governance report more specifically I

[6:08:44] Voice 12: really would want to make sure that this review includes issues related to any

[6:08:48] Voice 12: kind of committees of the whole because that that needs to be considered too

[6:08:53] Voice 15: yeah

[6:08:54] Voice 20: okay so I'm gonna go to the next item governance committee again Trust

[6:09:00] Voice 20: Council policies review okay so 50 Harris got the Trust Council policy

[6:09:09] Voice 20: We'll see reviews.

[6:09:10] Voice 21: No, this was to the prior point.

[6:09:14] Voice 21: I'll just keep it short.

[6:09:16] Voice 21: I wasn't and haven't been in support of this.

[6:09:19] Voice 21: I don't feel comfortable, you know, with us getting paid more money.

[6:09:25] Voice 21: I understand the reasoning behind it.

[6:09:28] Voice 21: You know, personally, I feel there's been major shortcomings

[6:09:31] Voice 21: and, you know, I'm uncomfortable with more money being given to trustees

[6:09:38] Voice 21: because of that.

[6:09:39] Voice 21: But I wonder, is this something that can be, I'm sure it will be, it can be something that is brought up if we get any response from the province when it comes to a review of the structuring.

[6:09:50] Voice 21: I would feel more comfortable with an outside body, you know, saying if we're going to get more money or not, not ourselves.

[6:09:58] Voice 21: It just somehow seems like a conflict of interest.

[6:10:01] Voice 21: But anyways, I'll leave it at that.

[6:10:02] Voice 21: Thank you.

[6:10:03] Voice 20: I think the business case indicates that it is going to be an outside agency that's going to do the review.

[6:10:12] Voice 20: Oh, Julia.

[6:10:13] Voice 25: And just a point of clarity, we don't know what a consultant might say when they come back.

[6:10:18] Voice 25: They may review the values and say it looks great.

[6:10:21] Voice 20: Exactly.

[6:10:22] Voice 25: We'll just have to wait and see.

[6:10:24] Voice 20: Thank you.

[6:10:26] Voice 20: Trust Council policy review is the next item.

[6:10:33] Voice 20: Maybe for expedience, just go, are there any questions or remarks with respect to them rather than addressing them all?

[6:10:40] Voice 20: So you have a question or remark.

[6:10:42] Voice 20: work?

[6:10:44] Voice 16: So, respecting

[6:10:46] Voice 16: the work of the Governance Committee, they're coming back to Trust Council to ask, what

[6:10:50] Voice 16: do you want to prioritize in the Governance Report? And I would suggest that

[6:10:54] Voice 16: flowing from that conversation, we can identify which policies need

[6:10:58] Voice 16: to be amended. So, I think the order of

[6:11:02] Voice 16: this initiative is a little bit backwards, and if anything, we could wait

[6:11:06] Voice 16: to see a review of the policies in the next fiscal.

[6:11:09] Voice 16: and last trust council we didn't even consider any of the amended policies that director of

[6:11:17] Voice 16: legislative services brought forward we're potentially going to review them today but

[6:11:21] Voice 16: there's sort of to my mind the backlog of policies that already have been amended or in that process

[6:11:27] Voice 16: so i've just argued that this business case probably could wait a fiscal yeah

[6:11:36] Voice 4: so my understanding is

[6:11:37] Voice 4: that and up until this business case whether if it gets passed that the

[6:11:45] Voice 4: responsibility around reviewing policies has been devolved upon the director of

[6:11:50] Voice 4: legislative services and then as he's working through them they he's been

[6:11:56] Voice 4: bringing them here to trust counsel for decision I think the reason this is here

[6:12:02] Voice 4: before us is recognition of the fact

[6:12:06] Voice 4: that the function of the Governance Committee is

[6:12:09] Voice 4: in fact perfect for these policies

[6:12:15] Voice 4: as they get reviewed to pass through the Governance Committee

[6:12:18] Voice 4: on the way to Trust Council, and

[6:12:23] Voice 4: my understanding of the function of the Governance Committee is that this is totally appropriate.

[6:12:27] Voice 4: However, it is new, and

[6:12:30] Voice 4: And it's basically giving governance committees eyes on these policies

[6:12:36] Voice 4: between the work of the legislative director and

[6:12:40] Voice 7: coming directly to trust counsel.

[6:12:45] Voice 7: Okay. You got speakers?

[6:12:51] Voice 7: Yeah,

[6:12:52] Voice 12: I'm sorry that I don't understand this,

[6:12:54] Voice 12: but I really don't understand where is the money being spent in this?

[6:13:02] Voice 12: And I know I should see it in here somewhere,

[6:13:06] Voice 12: but i still don't really understand where's the money third

[6:13:08] Voice 20: party contractor oh

[6:13:10] Voice 12: it's a contract

[6:13:11] Voice 12: okay thank you sorry there's

[6:13:13] Voice 25: five thousand dollars for contracted staff administration support

[6:13:17] Voice 25: and then there's five thousand dollars for potential legal review um that's the anticipated

[6:13:23] Voice 25: spend for that ten thousand okay

[6:13:25] Voice 9: dr bernardo uh

[6:13:28] Voice 3: the point of this funding request is to support

[6:13:32] Voice 3: um director marler work that he's already doing that's already been assigned to him

[6:13:38] Voice 3: to revise the policies uh we've got a lot of policies we've heard from them before there's

[6:13:43] Voice 3: something like 90 plus policies and i believe if i'm not mistaken something like a third of them

[6:13:49] Voice 3: um are simply irrelevant and they need to be eliminated others could be rewritten

[6:13:56] Voice 3: this is all separate from the governance review issues and although there's obviously overlap in

[6:14:01] Voice 3: the sense but it depends on whether the analysis of the governance review discloses that the

[6:14:07] Voice 3: Policies actually need to be revised, and which ones.

[6:14:09] Voice 3: Those are all relevant factors.

[6:14:11] Voice 3: There's no reason why the two things can't happen at the same time.

[6:14:14] Voice 3: There's plenty for Director Marler to deal with,

[6:14:17] Voice 3: which is why we're asking for the money to provide him with support

[6:14:21] Voice 3: so he can get the job done.

[6:14:25] Voice 3: But it's entirely separate, actually, from the governance review.

[6:14:28] Voice 3: We've got policies that date back to the 90s that just from an operational

[6:14:32] Voice 3: point of view need to be updated so they're just more functional.

[6:14:35] Voice 3: And that's separate from the governance issue, although it's fair enough, it does overlap.

[6:14:40] Voice 3: But I think it's possible to do the same, it's possible to do both, which is that the Trust Council and Governance Committee can work on those governance issues and deal with the policy amendments as required, while Director Marler is working on the nuts and bolts of how this organization works.

[6:15:00] Voice 3: Thank you.

[6:15:02] Voice 3: Trustee Kidd.

[6:15:03] Voice 3: It

[6:15:04] Voice 23: does indirectly come into governance review because we've got 91 policies that are scattered all over and they're hard to find and they could possibly be amalgamated or consolidated.

[6:15:15] Voice 23: And if some are out of date and we don't have to deal with them, that would be nice to get rid of them and just do a clean house.

[6:15:21] Voice 23: I mean, in terms of the level of work for the governance committee, it's not as urgent as the compensation matter, but it is something that should and could be done.

[6:15:33] Voice 20: Okay. So is there anybody who wants to remove this from the budget?

[6:15:37] Voice 20: Otherwise, I'm going to continue on.

[6:15:41] Voice 16: We've got to start somewhere. We've debated co-salish art and other things, so

[6:15:45] Voice 16: do we need, is this urgent now, was my question, actually.

[6:15:50] Voice 16: So I move that $5,000 be removed for legal,

[6:15:54] Voice 16: and that part could be part of the project in the following fiscal

[6:15:57] Voice 16: from the business case for Trust Council Policies

[6:16:02] Voice 16: review.

[6:16:02] Voice 20: So could you read out the motion

[6:16:06] Voice 20: specifically for the record?

[6:16:08] Voice 16: I move that Trust Council request that

[6:16:10] Voice 16: $5,000 be removed from the legal budget

[6:16:13] Voice 16: for the review of Trust Council policies

[6:16:17] Voice 16: business case.

[6:16:20] Voice 20: Okay, thank you.

[6:16:22] Voice 20: Is

[6:16:22] Voice 7: that adequate for staff, Julie? Is that adequate for your purposes?

[6:16:30] Voice 7: Yes. Thank

[6:16:32] Voice 20: you. Do I have a seconder for the motion?

[6:16:34] Voice 20: Is there a motion? Trustee Allen?

[6:16:35] Voice 20: Do you wish to speak to the motion?

[6:16:37] Voice 20: Trustee Elliott? No?

[6:16:39] Voice 20: Is there discussion?

[6:16:40] Voice 20: And David Maud?

[6:16:45] Voice 9: Trustee Patrick?

[6:16:48] Trustee Patrick: I'll be opposed to this motion.

[6:16:49] Trustee Patrick: We have a lot of

[6:16:52] Trustee Patrick: out-of-date policies that are causing

[6:16:54] Trustee Patrick: this is like the heartbeat.

[6:16:57] Trustee Patrick: You want to think it's an engine

[6:16:58] Trustee Patrick: that we have not maintained.

[6:17:00] Trustee Patrick: The oil is clogged up.

[6:17:01] Trustee Patrick: we need to get going on fixing and updating our policy so we have a good

[6:17:06] Trustee Patrick: strong set policy to guide all of our work and when we had the conversation

[6:17:12] Trustee Patrick: the Governance Committee I said you know it's how do you eat an elephant it's one

[6:17:16] Trustee Patrick: bite at a time we don't have the methodology to go about how to do 91 and

[6:17:20] Trustee Patrick: that's what this is about is developing that and getting going so that we can

[6:17:23] Trustee Patrick: update these policies that's

[6:17:27] Voice 9: worse so

[6:17:29] Voice 12: just a clarification we have a budget

[6:17:31] Voice 12: for legal in our budget already like outside of this business case is that

[6:17:36] Voice 12: legal funding not allowed for this type of legal request if there is review we

[6:17:44] Voice 25: tend to incorporate additional legal funds needed for specific projects into

[6:17:49] Voice 25: the project budget so the other option would be to fund this from our legal

[6:17:53] Voice 25: general budget but that tends to be used for stuff that comes from council table

[6:17:57] Voice 25: or or opinions that sort of arise organically as we do our work

[6:18:06] Voice 3: I'm opposed to the motion because I think, relative to the importance of the work that's

[6:18:11] Voice 3: being undertaken by Director Marler, the amount that is being requested is quite modest. It's

[6:18:18] Voice 3: support that he needs. When you think about the importance of these things, there are

[6:18:24] Voice 3: some policies, just operational mechanical policies, for example, like the meeting policy,

[6:18:30] Voice 3: policy, that improvements to our whole meeting processes and how those are structured in

[6:18:38] Voice 3: that whole business, that alone would probably make a huge difference to our effectiveness

[6:18:43] Voice 3: as an organization.

[6:18:45] Voice 3: So in the interest of efficiency, I have to say I'm opposed to the motion.

[6:18:52] Voice 9: CHAIR BAILET.

[6:18:52] Voice 9: Vice Chair Paterson.

[6:18:54] Voice 4: CHAIR PATERSON.

[6:18:55] Voice 4: CHAIR BAILET.

[6:18:55] Voice 4: Thank you.

[6:18:55] Voice 4: without repeating what they said I want to agree with my colleagues Patrick and

[6:19:04] Voice 4: Bernardo from the Governance Committee and I'm opposed to this motion anybody

[6:19:10] Voice 20: else I'm

[6:19:12] Voice 7: going to call the vote all those in favor oh one in favor any

[6:19:24] Voice 7: Any opposed?

[6:19:35] Voice 7: Anyone opposed?

[6:19:37] Voice 7: That fails.

[6:19:38] Voice 20: I'm going to move along.

[6:19:40] Voice 20: Thank you very much.

[6:19:41] Voice 20: Operational initiatives and staffing, that's on page 285 of the agenda.

[6:19:46] Voice 20: Are there any proposed changes there?

[6:19:51] Voice 7: Trustee Evans.

[6:19:52] Voice 7: I just have a couple of questions.

[6:19:54] Voice 7: Now, we've heard in the

[6:20:02] Voice 11: past that when looking for temporary positions for a short duration,

[6:20:09] Voice 11: they're really hard to fill.

[6:20:10] Voice 11: And if we're only going to need this position until March of 2026, what is the likelihood

[6:20:19] Voice 11: of finding someone to do this?

[6:20:21] Voice 20: Yeah, I'm sorry.

[6:20:22] Voice 20: I'm on operational initiatives, not the temporary senior.

[6:20:25] Voice 20: Is that what you're thinking about?

[6:20:27] Voice 20: That's it.

[6:20:28] Voice 20: Yeah.

[6:20:29] Voice 20: She's okay?

[6:20:30] Voice 20: Okay. Oh, you're okay. I misunderstood. Go ahead.

[6:20:34] Voice 11: So my question is, what's the likelihood of finding someone to fill this position for that one year?

[6:20:46] Voice 15: You have already funded this

[6:20:48] Voice 14: position for this fiscal year until March 31.

[6:20:50] Voice 14: That posting is going out hopefully next week.

[6:20:53] Voice 14: That person could potentially stay in the role should you continue to fund it, or we could run another competition.

[6:20:58] Voice 14: Highly likely that we could attract a temporary assignment from someone within the civil service or external.

[6:21:13] Voice 7: Did we consider

[6:21:14] Trustee Patrick: either, is there a consulting service that helps to support policy writing instead of a position?

[6:21:23] Voice 14: Certainly crossed my mind, but I just don't think it's practical.

[6:21:26] Voice 14: It's small pieces of work, advocacy letter writing, helping with an agreement, helping with things that arise out of executive committee.

[6:21:33] Voice 14: I think I'd spend more time administering a relationship with the contractor and assigning work than it would

[6:21:38] Voice 15: take to supervise someone.

[6:21:44] Voice 11: Okay, so another follow-up question.

[6:21:47] Voice 11: and if it's just small work that's required, do we need to have a senior policy advisor or could

[6:21:53] Voice 11: we get someone who's maybe not quite so senior and cost quite as much?

[6:21:59] Voice 11: I didn't mean small work. I

[6:22:01] Voice 14: meant many different projects. I think there's a variety of them and

[6:22:05] Voice 14: we are responding to some emergent issues. Yes, I believe you need a senior policy advisor to

[6:22:10] Voice 14: attract someone capable of doing some of the policy work that's been backlogged and some of

[6:22:14] Voice 14: agreement negotiating that we are waiting on thank

[6:22:19] Voice 20: you any other questions or comments on that one

[6:22:21] Voice 20: none so i'm going to move along next one is records management freedom of information

[6:22:27] Voice 20: protection of privacy support page new net 292 is there anything there all right i'm going to

[6:22:37] Voice 20: proceed uh safety gps locator devices business case page 296 anything

[6:22:46] Voice 7: there okay moving along

[6:22:52] Voice 20: I

[6:22:53] Voice 7: was just Conservancy

[6:22:54] Voice 20: Board budget request briefing just there anything

[6:23:01] Voice 20: wish to discuss there okay thank you council local trust committee projects

[6:23:10] Voice 20: now a new section a page manner 5 LTC projects list on 305 are

[6:23:18] Voice 7: there any

[6:23:23] Voice 7: remarks there okay

[6:23:28] Voice 20: I'm gonna just keep moving along planning services projects

[6:23:35] Voice 20: feasibility assessment briefing page 306 anything

[6:23:43] Voice 7: there okay

[6:23:45] Voice 20: here we are Denman

[6:23:49] Voice 20: housing review OCP LUA amendments final phase page 310 anything there okay thank

[6:24:01] Voice 20: you council gabriela ocp lub review phase three anything

[6:24:07] Voice 7: there okay and now gambier

[6:24:14] Voice 20: ocp lub

[6:24:17] Voice 20: b amendments in the final phase i guess is what that says there anything okay

[6:24:25] Voice 7: that's intimidating

[6:24:31] Voice 20: Laskete OCP and LUB review phase one anything hold on everybody

[6:24:41] Voice 7: main island housing options

[6:24:47] Voice 7: project year two anything okay North Pender housing access and affordability project

[6:25:15] Voice 20: I

[6:25:15] Trustee Patrick: just want to note that all of the Salt Spring projects have been previously budgeted, taxed, and paid for.

[6:25:21] Trustee Patrick: It's all coming out of surplus, so it hasn't been done.

[6:25:25] Trustee Patrick: Well,

[6:25:27] Voice 20: that's unfortunate, but I'm glad to know the money's coming from it.

[6:25:33] Voice 20: And let's hope that we can achieve some of these outcomes.

[6:25:36] Voice 20: comes so salt spring or I'm going to continue on salt spring watershed

[6:25:42] Voice 20: protection plan coordination 22 to 32 that's a 10-year program we're all good

[6:25:49] Voice 20: with that right salt spring groundwater sustainability that's well monitoring

[6:25:56] Voice 20: says there we okay with that one all right yep can

[6:26:04] Voice 12: I ask for us to just pause

[6:26:06] Voice 12: re-get onto our page number for a second to make sure that we're all on the same page

[6:26:10] Voice 12: because I think I had a question about that one, but I'm like scrolling.

[6:26:13] Voice 20: Okay, page 349.

[6:26:14] Voice 20: Okay, thank you.

[6:26:21] Voice 12: So I had just a question about this around

[6:26:28] Voice 12: sorry, I need a minute. Can we go to the next

[6:26:32] Voice 12: one and then come back to this one so I can get myself

[6:26:34] Voice 20: organized? That'd be fine, yeah.

[6:26:36] Voice 20: So the next section is 13.2.3. It's a draft budget guidelines

[6:26:40] Voice 20: guidelines assessment here. Director Mobs, are you going to speak to that?

[6:26:46] Voice 25: To be honest, I capped out for a moment. I would ask you to tell me which agenda item we're on.

[6:26:53] Voice 25: Oh, we've made it there already. Well done.

[6:27:00] Voice 25: What's that page number, Alex?

[6:27:02] Voice 20: 352. Thank

[6:27:03] Voice 25: you. Yes, happy to speak briefly to budget guidelines. So you'll remember at your

[6:27:09] Voice 25: last meeting in September you did past budget assumptions and principles and

[6:27:14] Voice 25: guidelines these assumptions principles and guidelines have been looked to by

[6:27:18] Voice 25: staff and committees as they've put together their various funding requests

[6:27:24] Voice 25: page 353 does have a brief assessment of where things have landed in the draft

[6:27:28] Voice 25: budget in comparison to the budget guidelines that have been provided the

[6:27:35] Voice 25: for the most part we've been able to fulfill council's wishes in terms of the

[6:27:39] Voice 25: the guidelines we have experienced some learning with some of the guidelines so for example one

[6:27:44] Voice 25: of the guidelines says that if there's additional operating budgets coming into the budget that a

[6:27:49] Voice 25: funding business case will be provided we've identified many instances where we'll have

[6:27:54] Voice 25: a funding increase of maybe six hundred dollars is it really worth putting together a full business

[6:27:59] Voice 25: case for that amount so it's good learning for us for next year how we word these guidelines

[6:28:05] Voice 25: guidelines really is important. And we do have on page 354 and 355 of the agenda package

[6:28:13] Voice 25: some assessment of some of the larger guidelines around department budget submissions and property

[6:28:19] Voice 25: taxes. And I can take questions there if needed.

[6:28:24] Voice 20: Any questions on 13.2.3 on page 352?

[6:28:31] Voice 20: Okay, well, thank you very much for that work. And we're going to go back to

[6:28:33] Voice 20: to the Salt Spring Groundwater Sustainability.

[6:28:36] Voice 20: Do you have a question?

[6:28:37] Voice 10: I think you missed my hand.

[6:28:40] Voice 20: Sorry, missed it.

[6:28:41] Voice 7: Okay.

[6:28:42] Voice 7: Go ahead, Trustee Boland.

[6:28:50] Voice 10: Thank you.

[6:28:52] Voice 10: So,

[6:28:54] Voice 10: Director Moggs, I understand

[6:28:57] Voice 10: that if there's a change,

[6:28:58] Voice 10: you know, a relatively

[6:29:01] Voice 10: insignificant change, there's no point

[6:29:02] Voice 10: in asking for a business case,

[6:29:04] Voice 10: but what about items that have

[6:29:07] Voice 10: we don't have a business case from you know x years ago because they've just always been there

[6:29:14] Voice 10: i think there are a few things like that so do you intend to revisit some of those and create a sort

[6:29:23] Voice 10: of a baseline business case for those items thanks uh

[6:29:29] Voice 25: we don't intend to do that unless directed by

[6:29:32] Voice 25: trust council trust council's budget guideline uh seeks that type of information for additional

[6:29:37] Voice 25: operating budgets. If you are looking to understand and provide rationale

[6:29:41] Voice 25: for existing operating budgets, that would be a different request that would need

[6:29:45] Voice 25: to be made of staff. Thank

[6:29:50] Voice 7: you. Thank you. So now

[6:29:52] Voice 20: we'll go back to Trustee

[6:29:52] Voice 20: Morrison on Salt Spring Groundwater Sustainability

[6:29:56] Voice 20: page 349. Thank you.

[6:30:00] Voice 12: My question here was, this is a little bit like the earlier question around the grants

[6:30:04] Voice 12: where we're now doing evaluation on a grant that I don't remember being asked for that

[6:30:09] Voice 12: at the front end.

[6:30:10] Voice 12: I feel a little bit in a situation like that with this where we're having to pay for the

[6:30:15] Voice 12: removal of loggers.

[6:30:16] Voice 12: I totally understand why, given the business case, but was that thought about at the beginning

[6:30:23] Voice 12: of the project?

[6:30:23] Voice 12: Was that a cost that we're just carrying forward because it was originally accounted

[6:30:27] Voice 12: counted for and and now it's just coming up um so we're putting in the business case again for it

[6:30:33] Voice 12: i guess i just want to understand that more broadly because this is the second time i've

[6:30:38] Voice 12: seen something where it's it feels like we have chunks of money we're allocating that we're on a

[6:30:46] Voice 12: long scale project and we just don't like they're coming up at the end who

[6:30:54] Voice 7: wants to trust you patrick

[6:30:58] Trustee Patrick: I'll attempt to answer it

[6:31:01] Trustee Patrick: I'll attempt to answer it

[6:31:03] Trustee Patrick: this project was born before I was elected

[6:31:07] Trustee Patrick: two terms ago it was through a grant from the

[6:31:10] Trustee Patrick: Real Estate Foundation I believe

[6:31:12] Trustee Patrick: and the equipment was purchased and used

[6:31:15] Trustee Patrick: and there's been at least one report produced

[6:31:19] Trustee Patrick: I'd like to see more

[6:31:20] Trustee Patrick: and this is about refurbishing and restoring

[6:31:25] Trustee Patrick: and continuing the project at our cost

[6:31:28] Trustee Patrick: because it's very valuable to get the well data

[6:31:32] Trustee Patrick: from across the island rather than just the two

[6:31:34] Trustee Patrick: or two monitoring wells from the province.

[6:31:37] Trustee Patrick: So this will be continued.

[6:31:39] Trustee Patrick: It's just there's money there to upgrade

[6:31:41] Trustee Patrick: or remove equipment that's no longer working.

[6:31:45] Trustee Patrick: But if it's still working, we want to keep using it.

[6:31:52] Voice 4: Yeah, we just wanted to add that these funds

[6:31:55] Voice 4: will be drawn from the salt spring special tax property requisition funds

[6:32:01] Voice 4: that's not out of the general revenue okay and so

[6:32:08] Voice 12: just as a follow-up to this

[6:32:09] Voice 12: it's just really it comes back to the same thing related to the black box of

[6:32:12] Voice 12: staff time it's just a corporate planning issue of like an arc of a

[6:32:16] Voice 12: project that goes across six years in one case or however many years in this

[6:32:20] Voice 12: case it would just be nice to see it situated in that arc and know from

[6:32:24] Voice 12: beginning to end how much it's going to cost when we go ahead with it and how

[6:32:27] Voice 12: much across each particular year thank you okay

[6:32:32] Voice 7: did you have something

[6:32:36] Voice 20: to add there

[6:32:37] Voice 25: i was just going to comment that you know nothing is the budget unless it comes to us through

[6:32:43] Voice 25: committee review and resolution so it's not just plumped in there because we had the dollars from

[6:32:47] Voice 25: previous yep okay

[6:32:49] Voice 20: and trustee harris on the groundwater sustainability um

[6:32:55] Voice 21: sure just a couple

[6:32:56] Voice 21: of thoughts um you know i'm sure these thoughts for me aren't um foreign to the trust council um

[6:33:04] Voice 21: i it's to me it seems like a giant waste of money it has been for a long time um you know a

[6:33:12] Voice 21: quick easy argument is the island of bermuda is smaller geographically than salt spring island

[6:33:18] Voice 21: but supports over 70 000 people we have a small population on salt spring island there is tons

[6:33:26] Voice 21: of water to think that there's a shortage of water or somehow that's

[6:33:29] Voice 21: going to turn into tumbleweeds and cactuses is just to me insane so

[6:33:35] Voice 21: honestly I think any money spent is money you know ill spent when it comes

[6:33:41] Voice 21: to groundwater studies thank

[6:33:45] Voice 7: you so different

[6:33:50] Voice 16: topic do we want to look at

[6:33:53] Voice 16: Appendix 2 and any of the options there for

[6:33:58] Voice 16: that are staff recommended options for reducing the discretionary

[6:34:02] Voice 16: budget line items by 1%. There's a few items that

[6:34:06] Voice 16: Sorry, 354. I thought we'd

[6:34:10] Voice 16: reach the end of the business cases. There's Appendix 2.

[6:34:13] Voice 20: We've done the business

[6:34:14] Voice 20: cases and we previously just discussed the budget guidelines assessments.

[6:34:18] Voice 16: Yep.

[6:34:19] Voice 20: Well, yeah, Julia spoke to it.

[6:34:22] Voice 20: But anyway, what do you have particularly on the guideline assessments then?

[6:34:30] Voice 7: There's, okay, not advisable.

[6:34:35] Voice 16: There's a few arbitrary line items that I see are potential reductions, but I'm sorry.

[6:34:43] Voice 16: Maybe it was the next one.

[6:34:44] Voice 16: No?

[6:34:45] Voice 16: Okay, never mind.

[6:34:46] Voice 20: So is there room for adjustment there, Julia?

[6:34:49] Voice 20: Can you help with that?

[6:34:50] Voice 20: Yeah,

[6:34:51] Voice 25: so Trust Council did pass a guideline requesting that staff consider ways to reduce the budget from 1% to 2%, I believe it was.

[6:35:00] Voice 25: So staff did undertake an exercise to see where we could reduce our spending in the draft budget next fiscal year.

[6:35:06] Voice 25: A list of those items that were identified is on page 355 of the agenda package.

[6:35:10] Voice 25: Several of those items were identified by staff as not critical and have already been removed from the budget.

[6:35:16] Voice 25: So, the first two, as well as contracted temporary staffing for planning, have already been removed.

[6:35:21] Voice 25: A number of other items on this list, Trust Council has debated today, and not passed resolutions to remove them.

[6:35:26] Voice 25: So, I think that conversation is satisfied.

[6:35:29] Voice 25: Trustee Elliott is correct.

[6:35:30] Voice 25: There's a number of truly arbitrary reductions there.

[6:35:34] Voice 25: So, when staff are asked to find budget savings, sometimes what we find is kind of arbitrary.

[6:35:40] Voice 25: It's a, let's reduce this by $1,000 and that by $2,000.

[6:35:43] Voice 25: and it's not really based in anything solid.

[6:35:48] Voice 25: We would just have to sort of adjust our practices

[6:35:50] Voice 25: to meet that.

[6:35:51] Voice 25: So, travel, office supplies, mobile phones,

[6:35:53] Voice 25: I think those are the top arbitrary ones that are there.

[6:35:58] Voice 25: And I'm happy to take questions on anything in that list as well.

[6:36:01] Voice 20: Male Speaker 1 Okay. So, thank you for that.

[6:36:04] Voice 20: So, Trustee Elliott, was your intention

[6:36:06] Voice 20: to either reinstate some of that or otherwise?

[6:36:11] Voice 20: was

[6:36:12] Voice 16: we asked for this work for a reason and just wanted to draw council's

[6:36:17] Voice 16: attention if we want to reduce a few things there are some I was looking at

[6:36:23] Voice 16: the one above actually the LexisNexis planning binder updates there the

[6:36:27] Voice 16: increase in subscriptions is 4,000 so my brain is tired I'm really sorry but this

[6:36:34] Voice 16: is a list that we asked for do we want to action any of these as potential

[6:36:38] Voice 7: So, there's $106,700

[6:36:51] Voice 20: there, I think, total. Is that correct, Director Mobs?

[6:36:55] Voice 25: That is correct, but a portion of those have already been removed from the budget.

[6:36:59] Voice 25: So, that full amount is not

[6:37:03] Voice 7: up for an option to remove.

[6:37:07] Voice 7: Okay. Presently, not in the budget, then.

[6:37:13] Voice 7: Some of them.

[6:37:14] Voice 20: Some of them, okay.

[6:37:15] Voice 20: So, is there some further action, then, or no, at this time?

[6:37:19] Voice 20: Obviously, we're going to be debating the budget.

[6:37:22] Voice 20: in early in March as well I just

[6:37:27] Voice 12: want to thank the staff for looking at this

[6:37:28] Voice 12: because it looks like given what has been excluded already that stuff had a

[6:37:34] Voice 12: good look at this and examined what could include you know could already be

[6:37:38] Voice 12: excluded so I appreciate that because there are multiple things that are sort

[6:37:43] Voice 12: of high actually you know do add a amount to the budget and it it

[6:37:47] Voice 12: It definitely helps.

[6:37:48] Voice 12: So, thank you for that.

[6:37:50] Voice 26: CHAIR BAILET.

[6:37:50] Voice 20: Yes.

[6:37:53] Voice 20: Claire?

[6:37:54] Voice 20: DR.

[6:37:54] Voice 20: Director Cermak.

[6:37:55] Voice 20: CHAIR BAILET.

[6:37:55] Voice 20: Oh, Director Cermak hiding in the background.

[6:37:57] Voice 20: Go ahead.

[6:37:57] Voice 20: DR.

[6:37:58] Voice 24: Thank you, Mr. Chair.

[6:37:59] Voice 24: Just really quick.

[6:38:00] Voice 24: I just wanted to point out what that LexisNexis planning binder updates is.

[6:38:04] Voice 24: It sounds like we're buying cars.

[6:38:06] Voice 24: It certainly costs it.

[6:38:07] Voice 24: That is what we refer to in the office and across the province as Bill's Bible.

[6:38:12] Voice 24: That is Bill Buholzer's legal advice updates that we get on a regular basis.

[6:38:16] Voice 24: We had three binders, one which we maintained in each office, and their subscriptions went up with COVID like everything else.

[6:38:23] Voice 24: That's what you're seeing there.

[6:38:25] Voice 7: It's extremely valuable to us.

[6:38:29] Voice 7: Okay.

[6:38:29] Voice 20: Thank you for that.

[6:38:32] Voice 20: Does that conclude this?

[6:38:33] Voice 20: That does conclude this section.

[6:38:35] Voice 20: If there's no further discussion, then I'm going to tell you, well done, Council.

[6:38:39] Voice 20: We managed to get through the finance section.

[6:38:41] Voice 20: I wasn't sure we would.

[6:38:42] Voice 20: And so now it's time for us to go for dinner.

[6:38:44] Voice 20: and then we're going to ask Alexander if there's any logistics and then

[6:38:48] Voice 20: we'll go to questions here. Same as yesterday.

[6:38:52] Voice 20: So what questions do we have here?

[6:38:57] Voice 11: So we had a number of items that

[6:38:58] Voice 11: were deferred. So we had section 11 and section

[6:39:02] Voice 11: 12 of planning services and legislation

[6:39:05] Voice 11: and information services. Are we planning

[6:39:10] Voice 11: on addressing those tomorrow and if so should we perhaps let

[6:39:14] Voice 11: people know in advance how long they should plan on staying um so that plans can be made

[6:39:22] Voice 20: that's a that's a good leading uh question um i want us to stay until we are done

[6:39:28] Voice 20: it is proposed that we are adjourning at 2 30 tomorrow and i have no way of predicting

[6:39:39] Voice 20: predicting how much interest in many of these items you're going to have, and so I just

[6:39:45] Voice 20: would say plan to be here until 2.30, and I'll do my absolute best with your cooperation

[6:39:51] Voice 20: to get it done.

[6:39:55] Voice 20: Does that help?

[6:39:56] Voice 7: No?

[6:39:58] Voice 7: Sorry.

[6:40:00] Voice 20: Judy Getty?

[6:40:01] Voice 23: I just want to pass on a comment.

[6:40:03] Voice 23: It was my first go-around with financial planning, and I found that Director Mobb's help was

[6:40:09] Voice 23: incredibly valuable.

[6:40:11] Voice 23: that's all you want thank you okay

[6:40:16] Voice 7: everybody so get a

[6:40:19] Voice 20: good night's rest and uh let's try and

[6:40:22] Voice 20: get through the agenda so we might potentially get out of here a little bit earlier but

[6:40:26] Voice 20: i can't promise

[6:40:30] Voice 20: can't promise