Islands Trust Council regular meeting, January 16, 2025

[0:00:00] Voice 1: recording okay all

[0:00:00] Voice 1: right well thank you uh both of you lisa and lisa come to the lisa meeting

[0:00:05] Voice 1: so thank you so yeah we don't have a quorum so i think what we'll do is we'll uh do what we're

[0:00:12] Voice 1: going to do anyway go through the agenda uh take you through um some examples and what we're

[0:00:19] Voice 1: thinking we'll be doing over the next while uh so i guess the first question first comment is just

[0:00:25] Voice 1: want to acknowledge that for me i'm on the uh territories of the gungwin speaking peoples and

[0:00:33] Voice 1: happy to be here and happy to be in this meeting today and maybe lisa gavro did you want to

[0:00:41] Voice 1: make any territorial acknowledgements and listen this in you as well if you want to

[0:00:46] Voice 2: oh i would love to um yeah i want to um acknowledge that the the land that we're

[0:00:53] Voice 2: gathered on holds a deep and often at times like a hidden history and this is the ancestral unceded

[0:01:03] Voice 2: territory of to many indigenous communities whose connection to these lands spans many generations

[0:01:09] Voice 2: and I would encourage everyone here listening today that I take time to learn more about that

[0:01:14] Voice 2: history um and the people that have cared for these lands since uh time immemorial i'm on uh

[0:01:22] Voice 2: i'm uh zooming in from galliano island

[0:01:24] Voice 1: ups excellent thank you and lisa you can just

[0:01:29] Voice 1: introduce yourself and it'd be great

[0:01:32] Voice 6: i'm from the territory of the people here in the naimo

[0:01:37] Voice 6: well. Nice.

[0:01:39] Voice 6: Yeah, that's me. Okay,

[0:01:41] Voice 1: thank you. All right. So

[0:01:43] Voice 1: thanks. This is the Accessibility Committee. And

[0:01:46] Voice 1: this is a committee that is required of local governments

[0:01:49] Voice 1: by British Columbia legislation under the Accessible British

[0:01:53] Voice 1: Columbia Act. And its purpose is to help Islands Trust Council

[0:01:58] Voice 1: to, first of all, develop an accessibility report that looks

[0:02:07] Voice 1: it any gaps or what's the word for it barriers to accessibility for people

[0:02:16] Voice 1: with in with disabilities and that can be any kind of a disability that's not

[0:02:22] Voice 1: defined and the Act requires the Trust Council adopts a plan and then on the

[0:02:32] Voice 1: three-year rotation reviews that plan and there is a public component to that

[0:02:39] Voice 1: where we need to make the plan available to the public for feedback so the role

[0:02:45] Voice 1: of this committee is to help us making sure that we're addressing things that

[0:02:52] Voice 1: really are accessibility issues for for people with disabilities and so that's

[0:03:00] Voice 1: what we'll end up doing once we get in here so the agenda is here it says review agenda is the

[0:03:06] Voice 1: first item uh so we got normally what we do is have the minutes of previous meetings as one of

[0:03:12] Voice 1: the first items so we will just review and adopt those because we don't have a quorum we'll probably

[0:03:17] Voice 1: just um you can tell me if you see any errors and we can definitely make changes otherwise we'll

[0:03:25] Voice 1: bring them back to the next meeting and hopefully we'll have a quorum and then we can adopt them at

[0:03:30] Voice 1: that point uh we're just going to probably for a while we'll just keep the accessibility committee

[0:03:36] Voice 1: terms of reference on the agenda more of a

[0:03:38] Voice 1: reference than something we need to talk about

[0:03:41] Voice 1: um for this meeting to start things off we have uh examples of four accessibility plans i just

[0:03:50] Voice 1: gotta let him have a second he heard something in the kitchen that's his first priority um

[0:04:02] Voice 1: So, yeah, so we got examples from District of Saanich, Victoria, Boyne Island and City

[0:04:07] Voice 1: of Duncan of their accessibility plans, and we can just quickly have a look at those.

[0:04:13] Voice 1: And then there is a federal grant for a workplace disability management assessment, so we could

[0:04:20] Voice 1: have a look at that, what that means.

[0:04:22] Voice 1: So is there anything else that either of you would like to have on today's agenda?

[0:04:27] Voice 1: We can certainly add it.

[0:04:28] Voice 1: if not then um i'll just get your consent to approve the agenda

[0:04:35] Voice 2: uh sure yeah i have nothing

[0:04:38] Voice 2: to add yeah that's awesome yeah thank

[0:04:40] Voice 6: you got nothing bad here either okay

[0:04:42] Voice 1: thank you all right

[0:04:43] Voice 1: uh so yeah i don't know if you had a chance to look at this i i guess first of all lisa

[0:04:48] Voice 1: nissan nissan um just want to apologize for the um um technology problems we had and

[0:04:57] Voice 1: try you know so i don't know how far in advance you got this agenda but i know robert valo is

[0:05:04] Voice 1: having trouble um getting through by email which is a problem at our end that we're working on so

[0:05:11] Voice 1: just apologize

[0:05:12] Voice 6: i've read through it all so okay

[0:05:14] Voice 1: excellent well thank you appreciate you doing that

[0:05:16] Voice 1: all right did you see any errors in the minutes no

[0:05:20] Voice 6: okay

[0:05:21] Voice 1: so i think we just make a note of that

[0:05:23] Voice 1: Robert and we'll bring those back for the next meeting right terms of

[0:05:29] Voice 1: reference it's going to move my screens around so I can actually see what I'm

[0:05:33] Voice 1: doing better and make this but is that okay that size fine with you guys yep

[0:05:39] Voice 5: okay

[0:05:40] Voice 1: there we go okay so page four is the terms of reference somewhere here it

[0:05:48] Voice 1: it is yeah this was taken largely from the legislation and this is in trust council's

[0:05:56] Voice 1: policy that adopted the accessibility committee so as you can see as i said earlier it's really

[0:06:04] Voice 1: barriers to individuals and this could be anybody it could be our staff it can be the public

[0:06:09] Voice 1: and it can be trustees um and pretty well anything so it's offices owned or leased

[0:06:16] Voice 1: island's trust conservancy land so the island's trust conservancy owns properties that it

[0:06:24] Voice 1: maintains for conservation purposes it also has covenants on lands for that same purpose

[0:06:33] Voice 1: so covenants would would be considered leased or owned like it's an interest in the land so they

[0:06:41] Voice 1: they have some control and interest in it.

[0:06:46] Voice 1: And some of these properties are open to the public.

[0:06:50] Voice 1: So that's something we need to think about.

[0:06:52] Voice 1: Kind of like, a bit of it like a municipality's park

[0:06:57] Voice 1: without any improvements on it,

[0:06:59] Voice 1: where people can go for a walk or something like that

[0:07:01] Voice 1: or access it.

[0:07:03] Voice 1: But all properties certainly have access for staff.

[0:07:06] Voice 1: So that's something we need to consider as well.

[0:07:10] Voice 1: um number two is to do with our communications uh so how we communicate and that this might be an

[0:07:18] Voice 1: area for this committee to think a little bit about like you know how well does the website

[0:07:24] Voice 1: work for people with disabilities and you know do we should we consider making changes and if so

[0:07:31] Voice 1: specifically what would they be and it could be anything from the font size or

[0:07:35] Voice 1: the font style or the pictures or the navigation anything like that then it's advise the

[0:07:45] Voice 1: organization on how to remove and prevent those barriers and then four is to develop the plan

[0:07:51] Voice 1: and then five is to review that plan every three years and see public feedback so

[0:07:58] Voice 1: like I said this is an advisory committee so I would not be expecting the committee members to

[0:08:03] Voice 1: have to go out and actually do these things but we will come to you with some um to ask you what

[0:08:10] Voice 1: you think would be the best way to do this so for example um staff here would draft an accessibility

[0:08:19] Voice 1: plan based on some models or out of a discussion we've had with you and we'll bring it to you for

[0:08:27] Voice 1: you to have a look at and then we can you can start ripping it apart essentially and

[0:08:30] Voice 1: look going through it and telling us where we've missed something or where we should add things or

[0:08:36] Voice 1: you know what you think will work or what won't work so you bring in that lens to it

[0:08:40] Voice 1: um so yeah that's how i i intend to operate this and as far as the public feedback we would

[0:08:52] Voice 1: probably come to you with what we think might be a decent approach to you know reaching out to the

[0:08:58] Voice 1: public but we'd look to you to tell us if you think there's a better way to do

[0:09:02] Voice 1: it or if we're missing it and of course we'll have to consider what we're able

[0:09:07] Voice 1: to do in the cost for example so a lot of that might be through our website but

[0:09:12] Voice 1: you might tell us that we should advertise in papers or another way to do

[0:09:17] Voice 1: it through another Avenue maybe you know you know organizations that deal with

[0:09:23] Voice 1: disabilities that might be able to help us out by getting the message out or having a webinar

[0:09:29] Voice 1: and taking people through it i don't know you can tell us and we'll make it work right

[0:09:35] Voice 1: all right so that's it for the terms of reference so do you have any questions i don't intend to go

[0:09:43] Voice 1: over these every meeting but maybe for the first few given that there's people missing from this

[0:09:48] Voice 1: meeting i might do it again at the next one if they're here okay okay sounds

[0:09:54] Voice 6: good yeah

[0:09:55] Voice 1: okay so

[0:09:56] Voice 1: we did um put in examples of um accessibility plans so i think that the one that i'll look at

[0:10:08] Voice 1: maybe district of sandwich and maybe have a quick look at boyne island as well just for the two

[0:10:13] Voice 1: different approaches boyne island being in the trust area might be quite relevant the thing to

[0:10:19] Voice 1: to keep in mind all of these are municipalities so they have responsibility for the sidewalks and

[0:10:27] Voice 1: roads for example in the past they have parks they have recreation centers they have a fire

[0:10:34] Voice 1: station police stations and you know and all of the infrastructure water sewage all of that that

[0:10:41] Voice 1: that they have to consider that as well.

[0:10:44] Voice 1: So their plans may contain things

[0:10:49] Voice 1: that deal with things that we don't deal with.

[0:10:51] Voice 1: So what we'll be looking at when we look at these

[0:10:55] Voice 1: is really the area where we have some jurisdiction

[0:10:57] Voice 1: and then we'll be stripping out things

[0:11:00] Voice 1: that don't make sense for us

[0:11:01] Voice 1: and then making it fit into the Islands Trust.

[0:11:09] Voice 1: So Robert, I know you found these.

[0:11:12] Voice 1: did you have anything you want to say before i just quickly go through them uh

[0:11:17] Voice 7: no it's just

[0:11:18] Voice 7: that i quickly grabbed some i did not review them myself and you're right i do agree that

[0:11:24] Voice 7: they don't necessarily fit the responsibilities of violence trust but if you can think of another

[0:11:32] Voice 7: jurisdiction that might i would go happy to go hunting and find if they have an accessibility

[0:11:37] Voice 7: accessibility plan yeah

[0:11:39] Voice 1: and also um lisa and lisa if you know of an accessibility plan that you've

[0:11:46] Voice 1: seen and you like it let let us know and robert can get that what we're looking for to save

[0:11:53] Voice 1: ourselves um recreating the wheel is something that we can steal i mean borrow and um yeah so

[0:12:02] Voice 1: So we can borrow the format or at least the ideas and then we can start.

[0:12:07] Voice 1: That's our starting point.

[0:12:08] Voice 1: Not saying that's what we'll adopt, but we can start with it and then start working through

[0:12:14] Voice 1: and massaging it until we have a document that makes sense for the Islands Trust.

[0:12:20] Voice 1: You know, we do have to think about we've got local trust committees, Islands Trust

[0:12:23] Voice 1: Conservancy, Trust Council.

[0:12:26] Voice 1: So we've got essentially 16 political bodies, whereas District of Saanich has one.

[0:12:31] Voice 1: on so we'll have to obviously make changes to make it fit into that structure as well okay

[0:12:38] Voice 1: so this is

[0:12:39] Voice 1: sanich and if you had a read through it that's great and i'm not going to go through

[0:12:43] Voice 1: details but just really looking at what they've done here so of course territorial acknowledgement

[0:12:49] Voice 1: and a diversity statement are two things that they have in this document i suspect that these

[0:12:56] Voice 1: these two statements are in pretty well all of Saanich's documents.

[0:13:02] Voice 1: Yeah, they provide an acknowledgement and then they have an accessibility

[0:13:06] Voice 1: statement. So as you can see right here, they've right off the bat,

[0:13:11] Voice 1: start with the font that they've used has been considered in this report.

[0:13:15] Voice 1: So that's an accessibility issue right there.

[0:13:21] Voice 1: So they've set it up with obviously looking

[0:13:26] Voice 1: working at what is the disability types and the types of barriers and then they divided

[0:13:30] Voice 1: developed a framework for guiding the work so they've identified the various acts and

[0:13:35] Voice 1: codes so the bc human rights code accessible canada act the accessible british columbia

[0:13:41] Voice 1: act and then accessibility standards um yeah and then the purpose of what why we're doing

[0:13:52] Voice 1: this and the feedback consultation all that and then they got dependencies and

[0:13:58] Voice 1: references so this one you know you look through it's a very high-level document

[0:14:06] Voice 1: that kind of sets up the process and what they're trying to achieve in here

[0:14:11] Voice 1: and I don't think this one actually goes into the details of what specifically

[0:14:17] Voice 1: they're going to do. But this is a starting point. And it will set up. So here's some

[0:14:26] Voice 1: examples of what they're talking about, you know, 100 priorities, saying what the district

[0:14:31] Voice 1: has already made, already doing toward better accessibility. And as you can see, you know,

[0:14:39] Voice 1: the website has options, make this a little bit bigger for you. Website has options for

[0:14:44] Voice 1: color contrast print size and language choices they're considered changing signage um to include

[0:14:51] Voice 1: symbols and larger print uh again here's parks and recreation telling about training things like that

[0:14:59] Voice 1: right so they're taking it at this level and then essentially what the priorities are for the in the

[0:15:07] Voice 1: plan so the first is awareness and training and then they got their objectives so i mean we can

[0:15:14] Voice 1: set something up like this uh this is probably not a bad way to do it with a table of the objective

[0:15:19] Voice 1: the actions and then a rough timeline uh our priorities will be different obviously

[0:15:26] Voice 1: uh built environment improvements yeah so for us that would be um islands trust conservancy

[0:15:33] Voice 1: property our meeting locations our offices things like that okay let's go to go through

[0:15:42] Voice 1: really quickly uh access so right there 3-1-1 create an accessibility policy there you go

[0:15:50] Voice 1: so they haven't done it but they're saying that they will do it in this plan we

[0:15:56] Voice 6: can cover that

[0:15:56] Voice 6: right now yeah

[0:15:59] Voice 1: yeah but you can see how they're doing this right they're identifying what they're

[0:16:07] Voice 1: already working on and it's like well those are quick wins let's get those in the plan

[0:16:11] Voice 1: and make sure they get finished and then they've identified where um there's something hasn't been

[0:16:17] Voice 1: done so they want to do it so this year for example they want to produce a standardized

[0:16:22] Voice 1: accessibility guidelines and style sheets for all the employees um yeah building permitting and

[0:16:31] Voice 1: you know creating feedback all this kind of stuff like so i don't want to go through all the details

[0:16:36] Voice 1: but just give you an idea right this is you know again like i said there is a requirement for

[0:16:42] Voice 1: feedback to the public so that's how they're doing it uh writing the document indicate we want to

[0:16:48] Voice 1: get your feedback this is how you can provide feedback to us and then how they're going to

[0:16:53] Voice 1: monitor the plan so i think those are all really good things to consider and that's just one

[0:16:59] Voice 1: approach to it we need to think about how we're going to do it just going to go to boeing um

[0:17:05] Voice 1: We might cut to the other, we've got a little bit of time here.

[0:17:11] Voice 1: So this is Bowen Island's Accessibility Action Plan, they've set it up so if you know the

[0:17:17] Voice 1: Act says you have to review it every three years, so they've got one from 2023 to 2026.

[0:17:26] Voice 1: And as you can see here, very similar to Bowen, territorial acknowledgement, a little bit

[0:17:31] Voice 1: about Boyne Island, its accessibility plan, the Act and the Boyne Island Accessibility Advisory

[0:17:39] Voice 1: Committee and then they've set a framework for it. So this is something we should obviously think

[0:17:45] Voice 1: about how the framework works in here for the Islands Trust. It also indicates how they gathered

[0:17:50] Voice 1: information about accessibility on Boyne Island. So Boyne did a survey, in-person group consultation

[0:17:56] Voice 1: consultation sessions and a review of the existing documents so they did quite a bit of background

[0:18:02] Voice 1: work to understand what it is about accessibility on the island that they need to know and then

[0:18:09] Voice 1: they've laid out what that was in section four here outlining what this they found out from those

[0:18:16] Voice 1: three approaches again something we can do

[0:18:19] Voice 4: if

[0:18:21] Voice 1: we do something like that we'll have to figure out

[0:18:23] Voice 1: how you know how we're going to do it over the time period and but definitely can do that and

[0:18:29] Voice 1: then number five is is the plan so they've divided up by those areas you see there transportation

[0:18:36] Voice 1: built environment service delivery and governance information and communications employment and

[0:18:41] Voice 1: volunteering and procurement and out of those i think all of them with the exception of

[0:18:46] Voice 1: transportation could apply to islands trust just what we'd have in those would be a little bit

[0:18:52] Voice 1: bit different um like you know built environment would again be our itc properties mostly service

[0:18:59] Voice 1: delivery and governance is how we provide the services information and communication our website

[0:19:05] Voice 1: our social media employment and volunteering is an interesting one because that i don't think

[0:19:12] Voice 1: sanich had anything on this but this is an interest one to keep and then procurement advocacy and

[0:19:17] Voice 1: grant funding and then again they have monitoring and evaluation and how to provide feedback and

[0:19:25] Voice 1: then some appendices that they provided here right it's going to run down they haven't got

[0:19:32] Voice 1: the executive summaries this looks like it's a work in progress still right but yeah so they got

[0:19:39] Voice 1: information in here about the island the land and then a little bit of history about accessibility

[0:19:47] Voice 1: on the island okay all right i don't think i need to go through all this it's probably a little bit

[0:19:54] Voice 1: dry to do that and impossible for you to read it i'm just going to give you an overview um

[0:20:01] Voice 1: do you want me to have a quick look at victorian duncan or is that you would you prefer to just

[0:20:07] Voice 1: look at it on your own

[0:20:08] Voice 2: uh i'd like to see the duncan one for sure i found that one quite

[0:20:13] Voice 2: interesting i

[0:20:14] Voice 1: duncan is 122 okay i

[0:20:17] Voice 2: can't remember why at the moment i had a big note about that oh

[0:20:20] Voice 2: actually yeah they talked a lot about the uh territorial acknowledgement okay um ancestral

[0:20:27] Voice 2: unseated land the cowichan tribes and incorporating reconciliation efforts into their plan i thought

[0:20:33] Voice 2: that was quite interesting yeah

[0:20:35] Voice 1: yeah

[0:20:36] Voice 2: yeah

[0:20:37] Voice 1: like i said these are just four that robert pulled but

[0:20:42] Voice 1: But like I said, if you think of other ones, let us know.

[0:20:45] Voice 1: We'll pull them as well.

[0:20:47] Voice 1: And what I like to do is pick the best of the best.

[0:20:52] Voice 1: So what we like of one we can take, what we like of another one we can take,

[0:20:55] Voice 1: and then create our own Frankenstein version.

[0:20:59] Voice 1: I

[0:21:00] Voice 6: do have a couple of thoughts on a couple of them if you want to hear.

[0:21:03] Voice 1: Yeah.

[0:21:04] Voice 6: Well, like Lisa was saying,

[0:21:05] Voice 6: this includes a lot of the territorial acknowledgements and stuff.

[0:21:09] Voice 6: I noted in the Saanich one,

[0:21:10] Voice 6: they talked about not just accessibility but accessibility and inclusion yes and um it's too

[0:21:17] Voice 6: often spun into that old direction about talking about disability because it's not about disability

[0:21:22] Voice 6: it's about the inclusion accessibility for everyone

[0:21:24] Voice 1: absolutely yeah so

[0:21:26] Voice 6: that's where in the

[0:21:28] Voice 6: victoria one they also talked about aging as part of that as well yes um what i did not like about

[0:21:34] Voice 6: the victoria one they kind of broke it down into demographics of disability and you know there's

[0:21:39] Voice 1: no

[0:21:39] Voice 6: way to know the demographics of disability that is that reported disability invisible

[0:21:44] Voice 6: disability um and disability isn't always the barrier to accessibility either that's right

[0:21:51] Voice 1: yeah yeah

[0:21:52] Voice 6: right so yes

[0:21:53] Voice 1: yeah those were just thoughts

[0:21:56] Voice 6: on those yeah

[0:21:57] Voice 1: no thank you that's

[0:21:58] Voice 1: perfect and robert's taking notes so uh just so you're aware when we our minutes are usually about

[0:22:05] Voice 1: what was discussed and uh any decisions but um we also want to capture what your suggestions are so

[0:22:15] Voice 1: robert's going to capture those we'll keep those in a separate document and then we can use those

[0:22:21] Voice 1: to help us when we're developing this so yeah so those thoughts have been captured by robert yeah

[0:22:28] Voice 1: yeah so thank you appreciate that yeah so this is the Duncan one so as you can see their introduction

[0:22:35] Voice 1: message from the mayor I don't think they have a table of contents there did they no okay maybe

[0:22:40] Voice 1: they do lower down message from the mayor which is pretty standard for a municipal document

[0:22:46] Voice 1: committee chair here a territorial acknowledgement so yeah good and then they set up their objectives

[0:22:57] Voice 1: is for the accessible um for this particular document what they intend to do this is right

[0:23:02] Voice 1: out of the act

[0:23:03] Voice 5: yeah yeah

[0:23:05] Voice 1: uh what we're currently doing committee input so is how the committee is

[0:23:12] Voice 1: being used right we're in the very early stages here we just you know this is our second meeting

[0:23:18] Voice 1: we haven't really got the committee together fully yet i'm hoping that will coalesce over the next

[0:23:23] Voice 1: year we may have to put another ad out for more members and we can certainly do that

[0:23:29] Voice 1: um but yeah as we get into this i think we can start start to find a fee to the committee and

[0:23:34] Voice 1: how it wants to how much it wants to be involved in this and uh how much detail you want to get

[0:23:40] Voice 1: into uh so yeah they've established their way they're going to engage with the community

[0:23:45] Voice 1: community and an accessibility audit so it looks like they hired a consultant universal

[0:23:52] Voice 1: access design and again this is something we wouldn't be doing but they're looking at

[0:23:58] Voice 1: streetscapes within the municipality as part of their transportation and mobility strategies

[0:24:02] Voice 1: so they're linking it into other work that they're doing at the uh in the municipality

[0:24:09] Voice 1: and then city hall because you know if you've been to duncan the city hall is like a 1914

[0:24:14] Voice 1: 14 buildings so access can be difficult um inside there and then they've addressed accessibility in

[0:24:22] Voice 1: the workplace here and then the next piece is what we will do so this is probably the big piece where

[0:24:31] Voice 1: um they've i you know itemized what they intend to do well doesn't look like they've got it in

[0:24:42] Voice 1: sections sorry like um signage had with you know different areas i kind of like that because it

[0:24:49] Voice 1: helps to uh group together into different areas um but you know this works for duncan

[0:24:57] Voice 1: and you can see they've indicated which department would be working on that right

[0:25:02] Voice 1: so update the city's public art policy with an accessibility lens interesting right things that

[0:25:10] Voice 1: that you probably wouldn't think about

[0:25:12] Voice 1: being an accessibility issue.

[0:25:13] Voice 1: But I think what it shows is pretty well

[0:25:16] Voice 1: every single decision we make at the Islands Trust,

[0:25:19] Voice 1: probably we need to make sure

[0:25:21] Voice 1: we have that accessibility lens.

[0:25:23] Voice 1: And that might be what we end up putting in the plan

[0:25:26] Voice 1: is something that brings that forward, right?

[0:25:30] Voice 1: So kind of like the reconciliation piece where, you know,

[0:25:35] Voice 1: that's now our policy that it's addressed

[0:25:38] Voice 1: in all the work that we do.

[0:25:40] Voice 1: there's a lens for reconciliation then the thing what we'll be doing here with this report is a

[0:25:45] Voice 1: lens for um accessibility and to lisa's point inclusion not just at people with disabilities

[0:25:53] Voice 1: but at people of anybody right making sure that we are being inclusive regardless of

[0:25:58] Voice 1: who people are so yeah and then they've got an indication of how you can get in touch so

[0:26:05] Voice 1: So, you know, it says join the conversation at small town.

[0:26:09] Voice 1: So I assume that's an online discussion forum that they probably have set up.

[0:26:15] Voice 1: And then the web and got a reporting tool and they're on Facebook.

[0:26:23] Voice 1: Yeah. Excuse me.

[0:26:26] Voice 1: And then you've got these transportation mobility strategy.

[0:26:30] Voice 1: So this must be appendices in here.

[0:26:35] Voice 1: Oh, this is Victoria.

[0:26:38] Voice 1: sorry yeah so this um just jumps into victoria's which i think robert you said is uh built with

[0:26:44] Voice 1: into another document okay i'm not sure if you heard me yeah so yeah robert i think you said

[0:26:56] Voice 1: this was um victoria had their accessibility plan built into another document so you just

[0:27:03] Voice 1: pulled out that section is that correct i

[0:27:05] Voice 7: think that is correct i was just busy uh because i've

[0:27:08] Voice 7: I've got an email from Marjorie Gang,

[0:27:11] Voice 7: and I'm just supporting her to try to be connected to the media.

[0:27:15] Voice 1: Oh, okay.

[0:27:16] Voice 1: All right.

[0:27:17] Voice 1: That would be nice if she can join us, just as we're wrapping up.

[0:27:24] Voice 1: Yeah.

[0:27:25] Voice 1: Okay.

[0:27:25] Voice 1: Yeah, so this is Victoria's, which is built into another document.

[0:27:30] Voice 1: But what they've done is identified very specific,

[0:27:35] Voice 1: and this is to do with the streets,

[0:27:37] Voice 1: because this is transportation and mobility um so they're identifying very specific road segments

[0:27:44] Voice 1: where they need to do some work to improve the um public realm to consider people with disabilities

[0:27:54] Voice 1: and um inclusion so most of it as you can see is redesigning the sidewalks and ramps at the

[0:28:00] Voice 1: curves and things like that so yeah I'm not sure Victoria would be a good one for us as an example

[0:28:08] Voice 1: but I think Duncan and Bowen and Sanic for some degree are probably not too bad for us as a

[0:28:15] Voice 1: starting point let's go back up here okay just maybe check with Robert I think Marjorie's going

[0:28:24] Voice 1: to be able to join us I

[0:28:27] Voice 7: have provided to her the link in the zoom id numbers so I'm waiting for

[0:28:32] Voice 7: her to show up she has

[0:28:34] Voice 7: not responded okay

[0:28:36] Voice 1: well we'll keep going i think we'll be done soon anyway

[0:28:39] Voice 1: i don't want to keep you guys too long all right um so 4.3 are you okay do you wanna is there any

[0:28:46] Voice 1: more discussion around those examples that we provided any thoughts i

[0:28:51] Voice 2: think they're they're

[0:28:53] Voice 2: they're really great like i think with uh they'd be obviously need to be tailored to to meet the

[0:28:57] Voice 2: but it certainly did like light up a lot from my perspective as a trustee around like

[0:29:05] Voice 2: accessibility requirements when working on the OCP and different reviews and stuff like that so I

[0:29:11] Voice 2: think that might be a little bit too complicated to put into

[0:29:14] Voice 2: well

[0:29:15] Voice 1: I think maybe that's what we can

[0:29:19] Voice 1: do is put in a requirement that when applying the department is looking at LCPs that they consider

[0:29:26] Voice 1: consider the accessibility and inclusion lens

[0:29:28] Voice 5: exactly you

[0:29:30] Voice 1: know that'll be in the in the plan

[0:29:32] Voice 1: and then

[0:29:33] Voice 1: the action through the director for that particular unit which would be Stefan for planning

[0:29:38] Voice 1: and planning

[0:29:39] Voice 1: managers so when they're doing you know what we might end up doing is amending our

[0:29:44] Voice 1: staff report template to include a accessibility and inclusion section around the work that's

[0:29:52] Voice 1: being done and consider that.

[0:29:54] Voice 1: So, yeah, I think that's possible.

[0:29:56] Voice 2: Yeah, right.

[0:29:57] Voice 2: It seems like a very big, big piece.

[0:29:59] Voice 2: The more you look at.

[0:30:00] Voice 2: it's the work kind of turns into uh yeah

[0:30:03] Voice 1: yeah that's

[0:30:04] Voice 2: amazing what's it gonna look like in the

[0:30:07] Voice 2: end eh yeah

[0:30:08] Voice 1: exactly marjorie welcome how are you doing

[0:30:20] Voice 1: can you hear us okay marjorie inclusion section around the work that's being done

[0:30:27] Voice 1: and consider that so yeah i think and here is something else going on there though

[0:30:34] Voice 7: marjorie you'll need to mute because we're listening to the live stream get starting to

[0:30:39] Voice 7: loop through oh

[0:30:40] Voice 1: maybe you can turn the live stream off now and then just join us live

[0:30:51] Voice 3: oh

[0:30:52] Voice 1: okay well good i'm so glad you're able to

[0:31:00] Voice 5: okay

[0:31:01] Voice 1: have you turned the live stream off marjorie here is something else going on

[0:31:09] Voice 7: marjorie you'll need to mute because we're listening to the live stream

[0:31:13] Voice 7: starting to loop through oh maybe you can turn the live

[0:31:18] Voice 1: stream okay yeah so marjorie if you can

[0:31:21] Voice 1: turn the live stream off and just join just listen to the uh the zoom meeting that would work better

[0:31:28] Voice 1: there's a time delay right okay all right i'm gonna keep going and we'll have to maybe work

[0:31:40] Voice 1: with marjorie on that technology issue there okay um i can't hear anything now because i think

[0:31:49] Voice 1: I think Marjorie is muted.

[0:31:54] Voice 1: All right.

[0:31:59] Voice 1: But Robert, are you able to unmute Marjorie

[0:32:02] Voice 1: and see if that's sorted yet?

[0:32:05] Voice 7: No, I can only ask her to unmute.

[0:32:08] Voice 7: I cannot.

[0:32:10] Voice 7: Oops.

[0:32:10] Voice 1: She's dropped off.

[0:32:12] Voice 1: Okay.

[0:32:13] Voice 1: All right.

[0:32:13] Voice 1: Well, we had a quorum for a few seconds.

[0:32:16] Voice 1: Hello.

[0:32:17] Voice 1: Well, we know Marjorie, you're listening.

[0:32:19] Voice 1: So thank you, Marjorie.

[0:32:20] Voice 1: At least you're joining us via the live stream.

[0:32:22] Voice 1: So that's good.

[0:32:24] Voice 1: I think what we'll do, Madhuri, is for the next meeting we'll hopefully be able to have no technology issues

[0:32:31] Voice 1: and we can get you to join us and then we'll have a quorum and we can make the decisions that we need to.

[0:32:40] Voice 1: Okay, I just wanted to...

[0:32:42] Voice 1: Sorry, is there anything else on Section 4.2?

[0:32:48] Voice 1: Okay.

[0:32:48] Voice 1: Section 4.3 is a federal grant for a workplace disability management assessment.

[0:32:56] Voice 1: I'm just going to go to that. So this is just a briefing from the Grants Program Manager.

[0:33:05] Voice 1: And this is letting you know that this grant, so the ability to apply for it has been extended.

[0:33:15] Voice 1: did so local government 4

[0:33:19] Voice 5: .2 hi

[0:33:21] Voice 1: Marjorie okay

[0:33:23] Voice 5: hi can you

[0:33:27] Voice 1: Marjorie can you turn off your live stream

[0:33:31] Voice 1: like just yeah just turn off your live stream and you can listen to us through the zoom meeting

[0:33:37] Voice 1: Okay. I think she's turning off the Zoom. Okay. All right. So this is to assist local

[0:33:51] Voice 1: governments in meeting requirements for an accessibility plan under the Accessible BC

[0:33:56] Voice 1: Act legislation. So it says here that a workplace disability management assessment typically

[0:34:04] Voice 1: involves interviews with people who are involved in providing and receiving disability management

[0:34:09] Voice 1: So the assessment considers 16 elements such as processes, communication and data practices.

[0:34:16] Voice 1: So generally asking people to interact with us in this area, what they see as problem areas.

[0:34:24] Voice 1: And then receive a report that outlines strengths and weaknesses and gives recommendations to help the organization reach best practices.

[0:34:32] Voice 1: So this is something we could do.

[0:34:34] Voice 1: uh the grant is up to 7 500 um to implement the recommendations so we can apply for it to do it

[0:34:44] Voice 1: and also to implement uh so we could go ahead and put in a grant application for this and then we

[0:34:54] Voice 1: can probably run that assessment at the same time as we're developing a plan with the understanding

[0:35:02] Voice 1: that at some point we'll then incorporate what we hear from that assessment into the plan

[0:35:08] Voice 1: because i don't think i'd like to just wait for this to be done before we start thinking about

[0:35:15] Voice 1: what we want in the plan i think we can certainly identify the areas and then use this assessment

[0:35:22] Voice 1: to help us understand a little bit more about where some of the weaknesses are

[0:35:29] Voice 5: yeah

[0:35:30] Voice 1: so i'm thinking that we would just go ahead and um and make that application

[0:35:38] Voice 1: okay robert do you have any comments on this piece no

[0:35:44] Voice 7: i do not yeah

[0:35:46] Voice 1: okay but

[0:35:47] Voice 7: i just want to

[0:35:47] Voice 7: let you know marjorie has rejoined the meeting hi

[0:35:51] Voice 1: marjorie welcome back and you're on mute so i

[0:35:56] Voice 1: can't hear you there's a mute button if you move your mouse at the bottom of the screen you'll

[0:36:05] Voice 1: the little um yeah streaming

[0:36:09] Voice 3: or not anymore yeah

[0:36:10] Voice 1: that's good now we can hear you thank you

[0:36:13] Voice 1: okay so welcome madrid i was just taking them through the agenda and we just actually on the

[0:36:18] Voice 1: last item unfortunately uh so we just went through the um well you're on the live stream so i think

[0:36:25] Voice 1: you saw what we were doing so that's good yeah uh did you have any comments um now that you're in

[0:36:29] Voice 1: the meeting you can certainly provide some feedback to us uh about anything that you've

[0:36:34] Voice 1: heard in the live stream so far well

[0:36:40] Voice 3: you're just going through the um plans of other governments

[0:36:46] Voice 3: so you know my interest in joining this committee has to do with my background in reading

[0:36:54] Voice 3: disabilities and I think each one of those plans has something in it that

[0:37:02] Voice 3: refers to learning memory all the things that are affected by learning

[0:37:10] Voice 3: disabilities and one of the problem I think to me it's like I mean the

[0:37:17] Voice 3: accessibility of the of the trust to people who work there is quite different

[0:37:25] Voice 3: from the accessibility to the 30 000 residents who pay for it and yes um and their accessibility

[0:37:36] Voice 3: is really limited by the amount of reading and not even just the reading but the quality of the

[0:37:44] Voice 3: reading like i think the average reading level of dc residents is seventh grade and that's that's

[0:37:53] Voice 3: not people with reading disabilities that's people with normal reading abilities so definitely the

[0:38:02] Voice 3: all the context of the islands trust could be made more accessible to even normal readers

[0:38:12] Voice 3: so

[0:38:15] Voice 1: so thank you yeah that that's um about the the writing level when we write reports for example

[0:38:22] Voice 1: poll um and that's something i think we definitely need to think about is at what level are we

[0:38:28] Voice 1: writing it and then the other piece of that is uh you know jargon and uh you know and that not

[0:38:35] Voice 1: just islands trust jargon but also like industry jargon so yeah i

[0:38:42] Voice 3: know that there's been work

[0:38:43] Voice 3: ongoing about a corporate plan i haven't been paying much attention the last little while but

[0:38:50] Voice 3: i was for a while and i a lot of the things that are involved in that corporate plan will definitely

[0:38:56] Voice 3: help to make the leading of the islands trust more accessible not just to people with reading

[0:39:05] Voice 3: disabilities but everyone yeah

[0:39:09] Voice 1: so as i said marjorie we uh these are i'm just going back

[0:39:16] Voice 1: to 4.2 just uh for marjorie i just want to make sure we get some you know if you've got any

[0:39:21] Voice 1: comments for us we can get them from you um these are just four that robert found

[0:39:28] Voice 1: but if you know of any others or you there's a particular accessibility plan or components that

[0:39:36] Voice 1: you really like and you'd like this committee to think about just even now or by email just

[0:39:43] Voice 1: let us know what they are and we'll pull them into this mix probably for the next meeting

[0:39:48] Voice 1: I

[0:39:49] Voice 3: can copy the sections from each one of those plans that are in the agenda and send them to you because I think they all reference it in one way or another.

[0:40:00] Voice 1: Yeah.

[0:40:00] Voice 1: The

[0:40:01] Voice 3: first one, the Saanich one, over 3,000 people with disabilities related to reading and another 3,000 related to memory and really they're the same thing, reading and memory disabilities.

[0:40:19] Voice 1: Yeah, yeah. Great. So is there anything else on the items 4.2, 4.3, before we go on to 5.1? I will say now we do have a quorum. So if we could go back to 3.1.1, and we can adopt the minutes of November 7, 2024.

[0:40:43] Voice 1: 24 so just look for somebody to move to that and somebody to second or we can do it by general

[0:40:51] Voice 1: consent it's up to you

[0:40:52] Voice 2: so move general consent okay like we're all in favor

[0:40:57] Voice 1: everybody's in favor

[0:41:00] Voice 1: we'll do it by general okay keeps it simple okay because that's the main thing is want to get those

[0:41:06] Voice 1: adopted now we don't need to bring them back to the next meeting the um so i don't need any

[0:41:13] Voice 1: direction i don't think um we have to do a plan so my next steps would be to start drafting an

[0:41:21] Voice 1: outline of what a plan would look like for islands trust and then bring it back to this group

[0:41:26] Voice 1: and then at that point you can we can go through it i won't have any details it'll just be like a

[0:41:32] Voice 1: high level outline of what's going to be addressed in the plan and then you can at a future meeting

[0:41:39] Voice 1: and may do it in one meeting or two meetings, we'll decide when we get there, go through

[0:41:44] Voice 1: it and tell me what's missing, what we need to flesh out, things like that.

[0:41:52] Voice 1: And I think we'll ask our grants manager to see if we can get this federal grant to help

[0:41:58] Voice 1: us with understanding some pieces around what the gaps are.

[0:42:03] Voice 1: And if we can do that, we'll come back to this committee to help kind of work out the

[0:42:09] Voice 1: terms of reference for the person doing that that work as well okay so does that sound okay to this

[0:42:16] Voice 1: committee yes

[0:42:18] Voice 2: okay all

[0:42:19] Voice 1: right thank you all right um the next one then is 5.1 meeting schedules so

[0:42:27] Voice 1: we would like to have a regular meeting schedule with this group uh that way it can be in your

[0:42:33] Voice 1: calendars and our calendars and then we can obviously work towards that so i'm paid i'm

[0:42:39] Voice 1: going to go to page 141. Robert has pulled together this request for decisions. So

[0:42:49] Voice 1: what we have here is in the middle. It's going to make it a bit bigger. So this is the proposed

[0:42:56] Voice 1: meeting schedule. June 4. I'm not sure what day of the week that is. Sorry. September 3.

[0:43:05] Voice 1: 3rd. Oh, sorry. I'm looking at the wrong one. April 15th. And the reason we're picking these

[0:43:13] Voice 1: dates is because usually if we're going to flow anything to Trust Council, so

[0:43:17] Voice 1: if this committee

[0:43:19] Voice 1: would like Council to consider something, then these dates allow us to put it on the agenda

[0:43:26] Voice 1: for Executive Committee, which then gets onto the Trust Council, which you see on the far right

[0:43:31] Voice 1: right there. It doesn't mean we necessarily will have something early on but at some point

[0:43:35] Voice 1: we'll probably be taking a draft plan to Trust Council so we'd like to you know at one of these

[0:43:42] Voice 1: meetings have you endorsed it or approve it and we'll do an RFD that'll come from this committee

[0:43:49] Voice 1: to Trust Council. An RFD is a request for a decision and we would have it written from this

[0:43:55] Voice 1: committee to trust council with a recommendation to trust council but we would run all that by you

[0:44:01] Voice 1: first to make sure the committee agrees with the recommendation that we're making to council so

[0:44:06] Voice 1: it's you on it it's not staff it's their committees uh so april 15th uh july 10th october 7th and

[0:44:16] Voice 1: january 15th they're all a tuesday or a thursday it kind of alternates so unfortunately we don't

[0:44:23] Voice 1: have the other member is it one more two more of it sorry there

[0:44:33] Voice 7: are a total of five members and

[0:44:37] Voice 7: presently there are three so there are two other individuals right

[0:44:40] Voice 1: okay so we'll just have to do

[0:44:43] Voice 1: the best we can that hopefully they've seen this and that they're available too but yeah do you

[0:44:49] Voice 1: have any concerns with those uh dates and we'll probably do them in the evenings if that works

[0:44:54] Voice 1: best for the committee we did say we would do one in person at some point like a day or half a day

[0:45:01] Voice 1: so we could consider doing that maybe in july we don't have to decide that now but we can decide

[0:45:08] Voice 1: that at some point down the road i

[0:45:10] Voice 6: am going to be not available april 15th unfortunately i'm on a

[0:45:14] Voice 6: cruise ship i don't think i'll be able to zoom in uh

[0:45:16] Voice 1: not unless you want to pay a lot of money

[0:45:18] Voice 1: I

[0:45:19] Voice 6: know those internet packages are ridiculous yeah

[0:45:23] Voice 1: I know yeah I wouldn't I wouldn't do it

[0:45:25] Voice 1: either okay so April 15th we don't have Lisa um Marjorie does those work dates work for you

[0:45:34] Voice 1: so far okay I don't

[0:45:37] Voice 3: see problems Tuesdays and Thursday evenings okay

[0:45:41] Voice 1: and Lisa Gavro

[0:45:43] Voice 1: uh

[0:45:44] Voice 2: they work great for me yeah

[0:45:45] Voice 1: okay all right i think the best thing to do is to go with these

[0:45:49] Voice 1: unfortunately so means we won't have you on april 15th um but i don't think we can really

[0:45:55] Voice 1: change them oh that's okay yeah okay um so what i would suggest then is if somebody wants to move

[0:46:05] Voice 1: the recommendations here and again we can you know if you want to meet together in person

[0:46:14] Voice 1: at a location like Nanaimo or something we can do that outside of this meeting schedule we can have a

[0:46:21] Voice 1: maybe just a get together where we'll come and do a bit of a workshop and we could probably do that

[0:46:26] Voice 1: a little bit later and maybe we've got something that we want to get our elbows rolled up and

[0:46:32] Voice 1: sleeves rolled up and get right into it so so there's three resolutions here and

[0:46:39] Voice 1: maybe is one of you would like to move uh the first one sure

[0:46:46] Voice 2: i move the accessibility committee adopt the proposed meeting dates of april 15th

[0:46:55] Voice 2: July 10th October 7th in 2025 and January 15th 2026 for the 2025-26 fiscal year

[0:47:06] Voice 2: and

[0:47:07] Voice 1: I think Lucy said you're going to second one all right thank you any discussion

[0:47:12] Voice 1: everybody's in favor just raise your hand if you are good thank you that carries all right

[0:47:18] Voice 1: second one there

[0:47:19] Voice 2: second one I'll move it I moved the accessibility committee schedule

[0:47:24] Voice 2: all 2025, 2026 meeting dates as electronic meetings.

[0:47:30] Voice 1: Thank you.

[0:47:31] Voice 1: And second, Lisa, thank you.

[0:47:34] Voice 1: Lisa, Lisa, Lisa.

[0:47:36] Voice 1: Lisa, number two, Lisa, Lisa.

[0:47:38] Voice 1: Any discussion?

[0:47:39] Voice 1: All right, and everybody in favor, raise your hands.

[0:47:44] Voice 1: Thank you, everybody's in favor, that carries.

[0:47:46] Voice 1: And then the third one.

[0:47:49] Voice 2: Anyone else?

[0:47:50] Voice 2: I'll move it.

[0:47:51] Voice 1: Fantastic, I

[0:47:53] Voice 2: move the accessibility committee

[0:47:55] Voice 2: schedule all 2025-2026 meeting dates from 6 30 till 8 30 p.m okay

[0:48:02] Voice 1: and i got a second okay thank

[0:48:04] Voice 1: you lisa all right any discussion all right and just get everybody in favor please raise your hand

[0:48:11] Voice 1: okay that carries thank you okay all right that's really good i think that's the only decision we

[0:48:17] Voice 1: need today um just have a quick look at the agenda here all right so yeah we scheduled this for two

[0:48:24] Voice 1: hours. It's almost 7.30, so we went for an hour today. I didn't expect this one to be a long

[0:48:30] Voice 1: meeting. I just wanted to get things going. I appreciate, you know, sorry, Marjorie, that you

[0:48:37] Voice 1: weren't able to join us properly until the last minute there, but I'm glad you're here, so thank

[0:48:42] Voice 1: you. Is there any final things that anybody wants to have a quick chat about before we close the

[0:48:50] Voice 1: the meeting. Hey, I just asked for a call for an

[0:48:59] Voice 1: adjournment. We'll adjourn the meeting. Great.

[0:49:05] Voice 1: Thank you.

[0:49:06] Voice 1: All right. Thank you, everybody. Really appreciate your time. And

[0:49:09] Voice 1: thank you for being here. And Robert will send out the email.