Hornby Island Local Trust Committee regular meeting, January 24, 2025

[0:00:06] Voice 2: okay well to anyone attending online apologies um the chair with the equipment was stranded in

[0:00:14] Voice 2: gravelly bay and didn't get care for the start of the meeting

[0:00:16] Planner Zupanec (probable): but

[0:00:18] Voice 2: uh this is the

[0:00:20] Voice 2: hornby island local trust committee meeting of uh january 24th 2025 um my name is tim peterson

[0:00:28] Voice 2: i'm elected on the skeedy island chair of the hornby island local trust committee and i'm with

[0:00:34] Voice 2: the local trustees of grant scott alex allen our meeting coordinator elise ballard and uh planner

[0:00:41] Voice 2: uh saudi so um the first part of the meeting carried on while i was waiting to get here

[0:00:49] Voice 2: and um but we're gonna just back up a bit i have a short chairs report we'll start with that and

[0:00:55] Voice 2: then we'll go back to uh section seven of the agenda um so as we last met on november 1st

[0:01:04] Voice 2: trust councils held three committee of the whole meetings to continue working on the draft policy

[0:01:08] Voice 2: statement and at the trust council regular meeting in december council voted to adopt a

[0:01:15] Voice 2: bi-monthly schedule for those meetings to help us meet our desired timelines um i'm going to try and

[0:01:21] Voice 2: complete the review of the new policy statement before the end of term much of the december trust

[0:01:27] Voice 2: council meeting was focused on the preliminary review of the 2025-26 draft budget we were joined

[0:01:34] Voice 2: Joined for dinner by the Minister of State, Brittany Anderson, and former Trust Council Chair,

[0:01:39] Voice 2: Kermit Amalayan, Minister of Development and Poverty Reduction, Sheila Malcolmson,

[0:01:47] Voice 2: Bowen Island Mayor, Andrew Leonard, presented a delegation and spent a lot of the week with us.

[0:01:52] Voice 2: And San Juan County Chair, Jane Fuller, met with us on the Thursday afternoon for an informative exchange of ideas

[0:02:00] Voice 2: and different approaches to issues that are similar in both jurisdictions.

[0:02:05] Voice 2: It was also the first Trust Council meeting for our new administrative officer, Ruben Broney, and we look forward to working together over the next couple of years.

[0:02:16] Voice 2: Also agreed to hold Committee of the Whole meetings for a review of the 2022 governance report and to review the standards of conduct policy with an eye to updating it.

[0:02:27] Voice 2: and financial planning committee continues to meet in preparation for the budget finalization

[0:02:32] Voice 2: at the march trust council meeting in nine so uh in section seven of the agenda we have the

[0:02:43] Voice 2: follow-up action list uh starting on page 30 and i'll turn to staff to see if there's

[0:02:49] Voice 2: any updates on any of those items sorry

[0:02:58] Voice 10: just

[0:03:21] Planner Zupanec (probable): a moment it was an update pertaining to

[0:03:24] Planner Zupanec (probable): move into an application 5875 Central Road. That's the co-op. They received a response

[0:03:38] Planner Zupanec (probable): from the Comox First Nation. It hasn't been updated. The logs at the Comox First Nation

[0:03:45] Planner Zupanec (probable): stated that a CHIP outage permit is not required for that particular application. So

[0:03:51] Planner Zupanec (probable): staff is going to provide you with that update today.

[0:03:58] Voice 10: okay

[0:03:58] Voice 2: thank you trustees any questions on any of the items on the follow-up action list

[0:04:04] Voice 2: yes

[0:04:06] Voice 10: um age

[0:04:16] Voice 5: 32 number three lgc chair signed a format resort

[0:04:23] Voice 5: parking covenant this isn't some progress it's a simple signature is it not is it

[0:04:30] Voice 5: 20 wide still no progress as well well

[0:04:39] Planner Zupanec (probable): i could check with our legislator

[0:04:41] Planner Zupanec (probable): of work that's the one person that that does is still staffed right now to help support with that

[0:04:48] Planner Zupanec (probable): it can be

[0:04:48] Planner Zupanec (probable): that it was part of the transfer workload from planner fox who is on leave right

[0:04:54] Planner Zupanec (probable): now

[0:04:55] Voice 5: yeah and i realize yeah your name's on any of these things so you can have issues responding to

[0:05:01] Voice 5: where they're at or not at i

[0:05:03] Planner Zupanec (probable): guess all of the files that planner fox have been reassigned so

[0:05:10] Planner Zupanec (probable): there is a staff contact person for any questions that the applicants or that you yourself have to

[0:05:15] Planner Zupanec (probable): that and I think our regional planning manager has already sent out an update perhaps around

[0:05:21] Planner Zupanec (probable): staffing related to those files so that would be the resource but if you have general questions

[0:05:26] Planner Zupanec (probable): or the public has general questions they can just contact our office and we'll let them know who's

[0:05:30] Planner Zupanec (probable): assigned to the file and there should be no major interruptions to the flow of work it's just the

[0:05:36] Planner Zupanec (probable): volume of applications sometimes planners are already great

[0:05:42] Voice 6: grant yeah just um number five

[0:05:46] Voice 6: there on page 32 it's the staff who provide local trust me with the information on whether

[0:05:50] Voice 6: the online permit will be required from rogers communication tower on crown land again that's

[0:05:56] Voice 6: got he and him beside it so i guess that would get deferred to the next meeting right so anything

[0:06:03] Planner Zupanec (probable): Anything that's on this list has been reassigned to other planners to report back, and all that reassignment happened on January 6th, so most, if not all, could not be accomplished in time for your agenda today.

[0:06:23] Voice 6: Okay, it just has that date of January 24th, so I guess...

[0:06:27] Planner Zupanec (probable): Correct. That was the target.

[0:06:30] Voice 2: Okay, perfect. Anything else on that?

[0:06:34] Voice 2: okay uh moving along we've got no delegations today and we have nothing in the applications

[0:06:42] Voice 2: and referral section um which brings us to a local trust committee projects and we have a

[0:06:50] Voice 2: staff report starting on page 33 and i'll turn it back to planners and see if you'd like to

[0:06:56] Voice 2: update us here okay

[0:06:59] Planner Zupanec (probable): so in terms of any new information aside from what's already in this

[0:07:04] Planner Zupanec (probable): this particular report, your Denman, neighbor Denman Island Local Trust Committee has considered

[0:07:11] Planner Zupanec (probable): Fox and Flones Trials 176 and 177. In their referral response that we just received this

[0:07:17] Planner Zupanec (probable): week, it was that there is no issue, no comment related. So that's new from what's currently

[0:07:24] Planner Zupanec (probable): on your table here. There are six recommendations for you to consider today during this business

[0:07:31] Planner Zupanec (probable): meeting in terms of leaving as much room as possible for discussion around questions that

[0:07:36] Planner Zupanec (probable): you have about the content of the staff report in the minutes of the advisory planning commission

[0:07:41] Planner Zupanec (probable): you have representation of your apc here today as well to speak to the minutes and to the

[0:07:47] Planner Zupanec (probable): recommendations you've received public correspondence by email that has also been

[0:07:52] Planner Zupanec (probable): posted to the project website so that can also form part of your deliberations today and how

[0:07:57] Planner Zupanec (probable): you wish to proceed so um i can just quickly summarize these recommendations uh but the stock

[0:08:05] Planner Zupanec (probable): report speaks for itself so unless you have any specific questions i want to leave as much room

[0:08:10] Planner Zupanec (probable): as possible for the discussion and contemplation of how to proceed with next steps okay uh trustee

[0:08:18] Voice 6: scott well recommend recommendation one that we schedule a special meeting in february to review

[0:08:26] Voice 6: review the Hornby Island Scrutable Land Analysis Project

[0:08:31] Voice 6: and the implications of this would have on the OCP

[0:08:33] Voice 6: and the Land Use By-law.

[0:08:35] Voice 6: If we move the OCP and the Land Use By-law

[0:08:41] Voice 6: to second reading today,

[0:08:45] Voice 6: we could incorporate what comes out of the Hornby Island

[0:08:48] Voice 6: Scrutable Land Analysis Project into that process,

[0:08:54] Voice 6: right, in second reading.

[0:08:57] Voice 6: and just it seems to me anyway that if we do that then we'll have the opportunity

[0:09:03] Voice 6: to be able to get it out to the public for people to start reviewing it and we start getting

[0:09:10] Voice 6: input back into that draft from the first nations from this project from the water project

[0:09:15] Voice 6: from the different so it but it seems to keep moving along so i just wondered

[0:09:20] Voice 6: what the implications of number one are for the process of i really wonder whether we even need

[0:09:27] Voice 6: of if we did that the other way if you don't know what i'm getting at yeah

[0:09:32] Planner Zupanec (probable): i think you're asking if

[0:09:34] Planner Zupanec (probable): if you gave second reading today to the bylaws either amended or as presented that you would

[0:09:41] Planner Zupanec (probable): you might not need to consider the suitable land analysis date until the march meeting to consider

[0:09:48] Planner Zupanec (probable): whether this further changes well

[0:09:49] Voice 6: it would be input in because there's going to be after second

[0:09:53] Voice 6: second reading there will be input from a number of First Nations potentially from the study of

[0:10:00] Voice 6: the suitable land for sure but at least it keeps it moving along so that we can I mean the public

[0:10:08] Voice 6: we can set up what I'd like to see in February that's probably too soon but would be a meeting

[0:10:15] Voice 6: here for the public to start talking about okay so

[0:10:20] Planner Zupanec (probable): um through the chair I think but I'll try and

[0:10:23] Planner Zupanec (probable): characterize how um how the flow of the bylaws is working right now they've already been referred

[0:10:32] Planner Zupanec (probable): to all the first nations and that's that's characterized in the staff report let's not

[0:10:37] Planner Zupanec (probable): worry about stations responses plus um the suggestion from comox that they're going to

[0:10:42] Planner Zupanec (probable): defer consideration until they meet with the suitable land analysis team in february so

[0:10:47] Planner Zupanec (probable): they're just setting up that date as well they're having a separate meeting uh to go over the data

[0:10:51] Planner Zupanec (probable): for Denman and Hornby and their intention was to provide a formal response. So it's not that after

[0:10:59] Planner Zupanec (probable): second reading you're going to receive more information because the referrals have already

[0:11:02] Planner Zupanec (probable): been sent out and this report summarizes the comments that you've received to date. The idea

[0:11:08] Voice 8: would be

[0:11:08] Planner Zupanec (probable): that your community would have an opportunity to have a like the traditional

[0:11:13] Planner Zupanec (probable): community information meeting that we typically hold it's either digital or hybrid in-person

[0:11:18] Planner Zupanec (probable): and digital so that we can present all the referral responses that have been received to

[0:11:24] Planner Zupanec (probable): date and as much data as possible to support the types of changes that you're recommending or that

[0:11:31] Planner Zupanec (probable): you think that you're going to be making to those bylaws in preparation for a public hearing so that

[0:11:37] Planner Zupanec (probable): the public understands how did you get to this point how did you consider the referral responses

[0:11:42] Planner Zupanec (probable): and what did you do with those responses did you incorporate those changes or not and that's the

[0:11:47] Planner Zupanec (probable): point in time in which the community then is advised here's the status of the bylaws to date

[0:11:54] Planner Zupanec (probable): and then you hear back as to whether or not there should be additional changes or considerations

[0:12:00] Planner Zupanec (probable): before a public hearing schedule or else you're satisfied that a public hearing can be scheduled

[0:12:05] Planner Zupanec (probable): because there's general support for the types of changes that you've made based on your advisory

[0:12:11] Planner Zupanec (probable): planning commission's recommendations or the referral responses from agencies and other

[0:12:16] Planner Zupanec (probable): governments. So, a reading today would signify that you're very comfortable giving specific

[0:12:24] Planner Zupanec (probable): direction to the amendments that you want to see in the bylaws. And if those are significant,

[0:12:30] Planner Zupanec (probable): I would say you're not ready to do that today. If there's significant changes to the bylaws,

[0:12:35] Planner Zupanec (probable): as presented in the staff report, that you would want to see those changes before giving

[0:12:39] Planner Zupanec (probable): second reading. If they're minor, then those are easier to do and to encapsulate in a resolution

[0:12:46] Planner Zupanec (probable): and direct staff to amend the bylaw by small things.

[0:12:51] Planner Zupanec (probable): What you're hearing back from the referral responses

[0:12:54] Planner Zupanec (probable): by the advisory planning commission

[0:12:57] Planner Zupanec (probable): from Comox specifically as well,

[0:12:59] Planner Zupanec (probable): is that there might be room for you

[0:13:01] Planner Zupanec (probable): to defer consideration of changes today.

[0:13:03] Planner Zupanec (probable): And that's what staff's recommending

[0:13:06] Planner Zupanec (probable): because you might want to consider

[0:13:08] Planner Zupanec (probable): a little bit more information

[0:13:10] Planner Zupanec (probable): so that when you do make amendments to the bylaw,

[0:13:12] Planner Zupanec (probable): if you choose to make amendments,

[0:13:14] Planner Zupanec (probable): is you're doing it at once instead of a more piecemeal approach which is you could do some

[0:13:21] Planner Zupanec (probable): changes today you could direct staff to go away bring those changes back and see them before you

[0:13:26] Planner Zupanec (probable): give a reading uh in february but ideally we're orchestrating the bylaw changes in a way that

[0:13:34] Planner Zupanec (probable): is documented makes sense to everybody who's following this process as to what the rationale

[0:13:39] Planner Zupanec (probable): and that you're advised to consider the fact that we've had this parallel project the suitable land

[0:13:48] Planner Zupanec (probable): analysis that we weren't sure how quickly it was going to roll out and dovetail with this so that's

[0:13:56] Planner Zupanec (probable): why we weren't actually referring to it at all because we did not understand that they were

[0:14:00] Planner Zupanec (probable): this close to presenting data which is within the fiscal this fiscal and now the planners have been

[0:14:06] Planner Zupanec (probable): advised actually the contractors ready to go and present the data to the local trust committees

[0:14:11] Planner Zupanec (probable): we have to as professional planners advise you to consider that data and consider that analysis

[0:14:18] Planner Zupanec (probable): because it may have implications it may not but it may have implications and your community may

[0:14:24] Planner Zupanec (probable): wish to also consider that data in their deliberation of whether or not they support

[0:14:29] Planner Zupanec (probable): the changes that you currently have in the bylaws so it just seems like it would be very inappropriate

[0:14:35] Planner Zupanec (probable): appropriate to ignore that statement for another round of amendments in the future when in fact

[0:14:41] Planner Zupanec (probable): there's no point in proceeding to a public hearing until the bylaws are as close as possible to what

[0:14:48] Planner Zupanec (probable): you feel you would be confident adopting and that gives the community some sense of assurance as

[0:14:54] Planner Zupanec (probable): well that you're not rushing to a public hearing only to then make significant changes to use for

[0:14:59] Planner Zupanec (probable): density or any of the other provisions that are currently being contemplated.

[0:15:07] Planner Zupanec (probable): So yeah that was sort of a long-winded way to describe how typically we want to advance bylaws.

[0:15:16] Voice 6: What I don't understand is in November we thought we were going to get what you just described

[0:15:25] Voice 6: today. That was my assumption. We were going to have the APC's

[0:15:31] Voice 6: work in the

[0:15:38] Voice 6: change bylaws today.

[0:15:41] Voice 6: So I understand, as you pointed out, this new

[0:15:46] Voice 6: permeable land analysis project came along.

[0:15:49] Voice 6: I don't remember hearing about that in November.

[0:15:53] Planner Zupanec (probable): No, it's been going on for about a year. So the APC met

[0:15:58] Planner Zupanec (probable): in November you receive in any project you are going to receive the recommendations of it and

[0:16:04] Planner Zupanec (probable): of the advisory planning commission in the form of minutes that you then consider at your next

[0:16:10] Planner Zupanec (probable): possible meeting which is today but

[0:16:13] Voice 6: I thought they were going to be integrated I

[0:16:15] Planner Zupanec (probable): do not take

[0:16:16] Planner Zupanec (probable): direction from your advisory planning commission to make amendments to the bylaws you have to

[0:16:20] Planner Zupanec (probable): consider those recommendations and decide which of those you want to see incorporated into your

[0:16:26] Planner Zupanec (probable): draft or into your proposed guideline and then that's what that's what i do then is i take

[0:16:31] Planner Zupanec (probable): direction from you you consider just like you're considering referral responses i can't guess which

[0:16:37] Planner Zupanec (probable): ones you're going to be supportive of i can only make recommendations at this point i'm deferring

[0:16:43] Planner Zupanec (probable): making recommendations about all of this because i feel like there's one more piece that you would

[0:16:48] Planner Zupanec (probable): benefit from uh participating in in february which is not far off um to then provide some

[0:16:56] Planner Zupanec (probable): some analysis if you desire around,

[0:16:58] Planner Zupanec (probable): okay, how do we proceed from this?

[0:17:00] Planner Zupanec (probable): But you have a project charter that specifies

[0:17:04] Planner Zupanec (probable): that the advisory planning commission's recommendations

[0:17:06] Planner Zupanec (probable): are being considered and implemented into this.

[0:17:10] Planner Zupanec (probable): However, I can't just do that for you.

[0:17:13] Planner Zupanec (probable): Today would be the day that you would specify

[0:17:15] Planner Zupanec (probable): based on the information that you've received

[0:17:17] Planner Zupanec (probable): from the referral responses.

[0:17:19] Planner Zupanec (probable): You could indicate support for some of these.

[0:17:22] Planner Zupanec (probable): You could indicate that you actually agree with

[0:17:25] Planner Zupanec (probable): and want to see those changes incorporated or that you

[0:17:29] Planner Zupanec (probable): will defer until the suitable

[0:17:32] Planner Zupanec (probable): land analysis presentation is conducted and consider a wider scope of potential

[0:17:42] Planner Zupanec (probable): information before deciding how you want to amend the violence.

[0:17:47] Voice 6: Trustee Scott. I thought what you were going to do is you were going to integrate the APC's

[0:17:55] Voice 6: recommendations we hear from First Nations, whatever else you've got, you would integrate

[0:18:01] Voice 6: that into a draft. You would present, give that to us so we can look at and the community can look at

[0:18:08] Voice 6: and then we can massage it to come up with what the final might look like. Otherwise what are we

[0:18:14] Voice 6: doing looking at all these different pieces trying to figure out, in other words I should have done,

[0:18:18] Voice 6: I should have rewritten the OCP and land use bylaws four years ago, I could have. So I don't understand

[0:18:28] Voice 6: I thought I understood the process, but no, I'm not.

[0:18:31] Planner Zupanec (probable): You've asked the Advisory Planning Commission to provide you with input based

[0:18:35] Voice 6: on those draft files,

[0:18:37] Planner Zupanec (probable): and they've conducted that work in the form of the minutes and a supplementary document,

[0:18:42] Planner Zupanec (probable): which is very helpful, which is not a requirement for an APC to do that.

[0:18:46] Planner Zupanec (probable): They provided a discussion document, like a rationale document, to further clarify the minutes,

[0:18:55] Planner Zupanec (probable): because the minutes are difficult to pick through the recommendations and the discussion and how it

[0:19:01] Planner Zupanec (probable): led to those recommendations those are for you those are not for me so now that you've received

[0:19:08] Planner Zupanec (probable): those today is the meeting at which you consider that plus the staff report analysis of the other

[0:19:13] Planner Zupanec (probable): referral responses to further clarify that the ltc is on track with the bylaws as presented or that

[0:19:21] Planner Zupanec (probable): that you see that there's need for changes.

[0:19:24] Planner Zupanec (probable): And the scope of those changes are fully

[0:19:26] Planner Zupanec (probable): within your jurisdiction to identify and articulate today.

[0:19:29] Planner Zupanec (probable): And staff can do that work.

[0:19:31] Planner Zupanec (probable): We are the ones that then amend the bylaw

[0:19:33] Planner Zupanec (probable): based on the direction of the local trust committee.

[0:19:37] Planner Zupanec (probable): If you're not comfortable doing that work today,

[0:19:40] Planner Zupanec (probable): that's understandable because we're also saying

[0:19:42] Planner Zupanec (probable): there is even more information

[0:19:44] Planner Zupanec (probable): that you might want to consider in February

[0:19:45] Planner Zupanec (probable): so that at your March meeting,

[0:19:47] Planner Zupanec (probable): you have specific marching orders for,

[0:19:49] Planner Zupanec (probable): this is the type of amendments that we want to see in this bylaw for the ocp and these are the

[0:19:54] Planner Zupanec (probable): types of regulatory changes we want to see in the land use bylaw and staff can bring back

[0:20:00] Planner Zupanec (probable): if they're small we can do that right in the meeting if there are larger

[0:20:05] Planner Zupanec (probable): amendments then we need to actually do that work and show you what those changes look like and then

[0:20:11] Planner Zupanec (probable): you can give second reading if you're confident that you're ready and then there's a community

[0:20:17] Planner Zupanec (probable): that's usually how we dovetail that, is at that point in time you're saying to the community we've considered all this data and communications and correspondence to date and now we're having a community information meeting to see what have we missed before we go to public hearing.

[0:20:37] Voice 2: Trustee Allen.

[0:20:38] Voice 2: Well

[0:20:41] Voice 5: I'm getting from Trustee Scott that it's this land analysis that suddenly appeared

[0:20:47] Voice 5: that we had not any about it and now it's a little curveballs and delayed things again and

[0:20:54] Voice 5: if I understand you said it's been a year and happening so I'd like to know why we haven't been

[0:21:01] Voice 5: a privy to that and then we could have known that it would be delayed suddenly because this is

[0:21:07] Voice 5: seems like very brand new material being around for a year or so it hasn't been

[0:21:11] Voice 5: around um okay so

[0:21:14] Voice 5: yeah so yeah so anyway it's sort of like oh so it's kind of like when the riparian appeared it's

[0:21:19] Voice 5: like so now we're back so

[0:21:22] Planner Zupanec (probable): i'd love to speak to that yeah

[0:21:24] Voice 5: and then i have other questions

[0:21:25] Voice 5: so

[0:21:26] Planner Zupanec (probable): and this is all part of how we're trying to coordinate at the regional planning level

[0:21:31] Planner Zupanec (probable): there's some great work and money that's being used to do work that benefits multiple local

[0:21:36] Planner Zupanec (probable): trust areas and this was

[0:21:37] Planner Zupanec (probable): one of those projects that was identified for main island and i think

[0:21:41] Planner Zupanec (probable): galliano at the time and then the contractor was able to they had extra capacity to do more islands

[0:21:48] Planner Zupanec (probable): and at the regional level we identified that we're doing these projects for these local trust areas

[0:21:53] Planner Zupanec (probable): that are all looking at increasing the user density of the islands through housing initiatives

[0:21:58] Planner Zupanec (probable): and projects so i had identified hornby has a project where this data could be quite relevant

[0:22:04] Planner Zupanec (probable): if there's capacity for the analysis to happen could the contractor do this and it was only late

[0:22:10] Planner Zupanec (probable): last year that we were advised actually yes they can see part of the endowment into that and

[0:22:16] Planner Zupanec (probable): gabriela and possibly have something ready by march so that would mean in february the local

[0:22:21] Planner Zupanec (probable): trust committees would actually get a primer like a presentation to say this is how this analysis is

[0:22:27] Planner Zupanec (probable): being done this is how this data can be used you may choose not to use it you may choose to use it

[0:22:33] Planner Zupanec (probable): And because we actually have bylaws that are, like, this close to moving towards another reading, it's actually not a significant delay, I would say.

[0:22:43] Planner Zupanec (probable): It is another piece of information that you may just hear in February and say, well, that's great, but that's not relevant in this round of changes.

[0:22:52] Planner Zupanec (probable): Let's apply that to the next phase when we look at the First Nation Engagement Summit.

[0:22:59] Planner Zupanec (probable): And that's there.

[0:23:00] Planner Zupanec (probable): at least the community knows you did know you did receive and you're well aware of the implications

[0:23:06] Planner Zupanec (probable): but you're deferring incorporating that into this round of changes that's completely acceptable

[0:23:11] Planner Zupanec (probable): the reverse could also be the case we're working on a few different levels of the trust to try and

[0:23:18] Planner Zupanec (probable): actually move you know progressive projects forward so the timing is not ideal but we wanted

[0:23:24] Planner Zupanec (probable): to take advantage of the fact that this contractor had capacity to include a few more islands

[0:23:29] Planner Zupanec (probable): and we just didn't expect them to be able to deliver this quickly so having said that we

[0:23:35] Planner Zupanec (probable): don't know what the information is yet because you're going to hear it firsthand in february

[0:23:40] Planner Zupanec (probable): we're encouraging you to invite it would be a digital meeting so invite members of the

[0:23:45] Planner Zupanec (probable): community and the apc to listen in so they can get the same technical summary of how the state

[0:23:51] Planner Zupanec (probable): is used and analyzed and how it can support land use planning in any community specifically for

[0:23:57] Planner Zupanec (probable): upon these context um and then at your march meeting you may have more confidence that you

[0:24:06] Planner Zupanec (probable): know which changes you want to incorporate into each of the two bylaws because there's policy

[0:24:11] Planner Zupanec (probable): changes that need to be considered and regulatory changes your apc is recommending a suite of those

[0:24:18] Planner Zupanec (probable): you've received public correspondence recommending changes so you have to feel confident why you are

[0:24:24] Planner Zupanec (probable): are or are not directing staff to make those changes or keep it as is and at this point I'm

[0:24:30] Planner Zupanec (probable): not giving any specific recommendations of like yes this one seems reasonable or no this one doesn't

[0:24:36] Planner Zupanec (probable): because um there's still more information that I feel you need to consider.

[0:24:44] Voice 5: Um and then in terms of if comics for stations response I'm confused did they actually respond

[0:24:52] Voice 5: or are you or is the staff saying they respond say they want to be their response information

[0:24:57] Voice 5: or did they say that they had concerns with secondary suits and more density because that

[0:25:03] Voice 5: was in the report but it's not in the summary thing so just i just want

[0:25:06] Planner Zupanec (probable): to be clear to what

[0:25:07] Voice 5: exactly so

[0:25:08] Planner Zupanec (probable): the written response correct is as presented in the top in the table in the staff

[0:25:12] Planner Zupanec (probable): report that's the formal response that was received we've been engaging as you know with

[0:25:17] Planner Zupanec (probable): the nation from a staff to staff level we've been working with them almost every six weeks we have a

[0:25:21] Planner Zupanec (probable): a meeting to discuss, we're doing Dunman and Hornby

[0:25:25] Planner Zupanec (probable): at the same time when we do engagement with Comox now.

[0:25:27] Planner Zupanec (probable): So we've coordinated that so that we're not duplicating

[0:25:30] Planner Zupanec (probable): our efforts with them because the issues

[0:25:32] Planner Zupanec (probable): are actually quite similar.

[0:25:33] Planner Zupanec (probable): There's not a distinction for the nation

[0:25:35] Planner Zupanec (probable): in terms of discussing the issues.

[0:25:37] Planner Zupanec (probable): The bylaws are different for Dunman and Hornby

[0:25:40] Planner Zupanec (probable): and the provisions that are being contemplated,

[0:25:42] Planner Zupanec (probable): but how they're addressing these issues has been the same

[0:25:47] Planner Zupanec (probable): and they are definitely interested in where are there

[0:25:50] Planner Zupanec (probable): going to be increased density or intensification of use, which means that there could be negative

[0:25:56] Planner Zupanec (probable): impacts on their cultural heritage or archaeological resources. So wherever there's a new

[0:26:03] Planner Zupanec (probable): potential development in the terms of foundations, driveways, excavations,

[0:26:08] Planner Zupanec (probable): their areas of interest that are recorded sites or non-recorded cultural heritage areas of interest,

[0:26:16] Planner Zupanec (probable): that's where they they want to consider the suitable land analysis and overlay that with

[0:26:21] Planner Zupanec (probable): their own data of which they now have more robust data thanks to the capacity funding that

[0:26:26] Planner Zupanec (probable): that your project is allocated to them they have far more access to

[0:26:34] Planner Zupanec (probable): information that that they needed to be able to provide referral responses back to denman and

[0:26:42] Voice 5: but our discussion later on in this meeting could change the density as well perhaps

[0:26:50] Voice 5: less density in terms of not agreeing with everything that's on the apc list which could

[0:26:56] Voice 5: change this particular in terms of the concern um okay what i'm okay what i'm how long if we

[0:27:06] Voice 5: agree to all this how long will this all take will this be done so we'll have a like i would

[0:27:13] Voice 5: like to have can we have comments for stations invited a representative to this meeting as well

[0:27:18] Voice 5: as apc i mean were you all out on this or how long so are looking at your

[0:27:25] Planner Zupanec (probable): march meeting is your next

[0:27:26] Planner Zupanec (probable): regular business meeting so that's the target date at that at that meeting because it sounds

[0:27:31] Planner Zupanec (probable): like today i'm not sure that you were ready based on trustee scott's comments that you were ready

[0:27:36] Planner Zupanec (probable): to give specific direction of which changes you wanted to make to the bylaw so i don't know that

[0:27:41] Planner Zupanec (probable): we're behind anything other than your march meeting there should be um a staff report on

[0:27:47] Planner Zupanec (probable): the agenda that specifies all the recommended amendments that you could consider and the ones

[0:27:53] Planner Zupanec (probable): that based on staff analysis are supported with the rationale as to why or why not and then it's

[0:27:58] Planner Zupanec (probable): up to you again to decide uh whether or not what staff's recommending versus the referral responses

[0:28:03] Planner Zupanec (probable): you've received um sit well with the local trust committee and your complement that's how you want

[0:28:09] Planner Zupanec (probable): to see right we're always going to give our advice based on our analysis of broader federation-wide

[0:28:14] Planner Zupanec (probable): objectives which we have to do um that's that is our job plus your project charter objectives

[0:28:21] Planner Zupanec (probable): which are very clear is that you design this project to achieve very specific outcomes so

[0:28:26] Planner Zupanec (probable): of course we're here to help you deliver that um but not if we're identifying that there's

[0:28:32] Planner Zupanec (probable): conflicting data or potential consequences that you need to consider so a march meeting is when

[0:28:39] Planner Zupanec (probable): that report will be on your agenda with specific amendment suggestions and that's where you then

[0:28:45] Planner Zupanec (probable): come prepared to make additional amendments or changes or requests that the dialogue stay the

[0:28:52] Planner Zupanec (probable): same and that discussion would would be at that point we should have an update from comox at that

[0:28:57] Planner Zupanec (probable): point um as well as there was a couple of other referral responses that were still pending so

[0:29:05] Planner Zupanec (probable): they might trickle in between now and then as well and then of course we'd be providing you

[0:29:09] Planner Zupanec (probable): with a short analysis based on what we've learned as well from a suitable land analysis to incorporate

[0:29:14] Planner Zupanec (probable): into that so you could consider amendments at the end of march i think it's march 21st

[0:29:21] Planner Zupanec (probable): and then schedule a community information meeting after that if you're not ready in march

[0:29:25] Planner Zupanec (probable): to make changes to the bylaw then that means you're deferring that until your

[0:29:29] Planner Zupanec (probable): name meeting and then a community information meeting sometime after that i'm suggesting you

[0:29:36] Planner Zupanec (probable): don't have a community information meeting until you've indicated to your community how you're

[0:29:41] Planner Zupanec (probable): going to amend these bylaws based on the referral responses you've received i don't think that you

[0:29:46] Planner Zupanec (probable): need to hear more information i think you need to determine other than the suitable land analysis

[0:29:52] Planner Zupanec (probable): piece, which everyone will be interested in. Yeah, I think it's pending your

[0:30:00] Planner Zupanec (probable): political direction as to how you want to proceed based on what you've heard

[0:30:04] Voice 5: sir meeting after march okay there's a main

[0:30:09] Voice 2: um i was just going to ask you mentioned that um uh comox is going to be receiving

[0:30:16] Voice 2: something on the suitable analysis and i'm just wondering if you have

[0:30:21] Voice 2: an idea of when that is just i'm just thinking about the scheduling of of our meeting if we go

[0:30:27] Voice 2: ahead and schedule the same

[0:30:28] Planner Zupanec (probable): time it's february all the contractors interested in doing all these

[0:30:31] Planner Zupanec (probable): meetings in february so that's what we're aiming for as well about mid-february okay

[0:30:37] Voice 6: um trustee

[0:30:40] Voice 6: scott did you have something further i'd like to take the lunch break now i gotta try to digest

[0:30:47] Voice 6: some of this stuff because it's it says 12. yeah um yeah okay

[0:31:01] Voice 2: um how long do you want for lunch

[0:31:04] Voice 2: it was half an hour there so it's half an hour is good so that i mean i could do it's up to me

[0:31:12] Voice 2: i haven't been sitting here lollygagging in my car so uh how's everyone feel you want the full

[0:31:18] Voice 2: 20. i

[0:31:20] Planner Zupanec (probable): know you had a member of the public who wanted to speak to you

[0:31:25] Planner Zupanec (probable): as part of this discussion point since chair peterson wasn't here so i don't know if you

[0:31:29] Planner Zupanec (probable): want to hear from them first before the lunch break as part of your deliberation for the next

[0:31:35] Planner Zupanec (probable): steps no

[0:31:37] Voice 6: let's take the break okay

[0:31:38] Voice 2: so are we okay with 20 minutes let's go 20 minutes so let's come

[0:31:43] Voice 2: back at that 10 after.

[0:57:05] Voice 10: okay

[0:57:05] Voice 2: uh we're live folks you were saying there was a member of the public that wanted to wait

[0:57:15] Voice 2: until the chair was here to say something correct

[0:57:18] Planner Zupanec (probable): pertaining to your major project

[0:57:20] Planner Zupanec (probable): there's public correspondence that's been received but we've already received the public correspondence

[0:57:25] Planner Zupanec (probable): okay

[0:57:25] Voice 2: all right trustees are you worried about okay so it was me go ahead

[0:57:31] Voice 4: okay karen ross uh

[0:57:34] Voice 4: from high seat uh we wrote a letter on november 26th which i sent just to the local trust council

[0:57:40] Voice 4: and then uh later after that they sent it to staff as well at alex's advice so i thought it

[0:57:50] Voice 4: would be in the correspondence and you don't have to be busy. So here I am to read the letter.

[0:57:57] Voice 4: So basically, you know, Heisig has this ongoing concern that a major shift in the vacation rental

[0:58:06] Voice 4: policies will be damaging to the economy, and it would affect the artists, it would affect

[0:58:12] Voice 4: obviously retailers, cafes, anybody who is counting on visitors that come and stay

[0:58:19] Voice 4: to for their livelihood. It also in a broader picture of society, it would affect the ability

[0:58:27] Voice 4: of people to come here and rest and recharge, which Hornby is well known for. So the concern

[0:58:35] Voice 4: is Hornby related, but it's also bigger picture related. So in this letter that we wrote,

[0:58:43] Voice 4: vote, we recommended or asked the Trust Council, you three particularly, what has happened

[0:58:54] Voice 4: with your motion from February 2nd, 2024, which directed staff to explore the potential

[0:59:00] Voice 4: for business licensing with vacation rentals with the regional districts. As the provincial

[0:59:06] Voice 4: government indicated as the direction to go when they made regional districts a business

[0:59:12] Voice 4: business licensing authority. We don't know why they didn't make finance trust have that tool in

[0:59:17] Voice 4: their toolkit but many of us in the community for many years have been saying business licensing

[0:59:24] Voice 4: is the correct way to regulate this section of our economy. So you moved a year ago that this

[0:59:32] Voice 4: was going to be investigated and a request for a feasibility study around how it could happen

[0:59:36] Voice 4: and that's a year and nothing's happened so the question is why hasn't anything happened

[0:59:45] Voice 4: and an update really on that I guess there is a concern mentioned in the letter about

[0:59:54] Voice 4: of course unintended consequences the unintended consequences being

[1:00:00] Voice 4: there is a heavy bureaucratic expectation, people apply, have

[1:00:06] Voice 4: to apply for temporary use permits, that the finance staff

[1:00:10] Voice 4: will be overwhelmed and unable to act in a reasonable turnaround

[1:00:15] Voice 4: time, which partly that is because you'll meet every two

[1:00:20] Voice 4: months, and if you ask them to do something, it's usually

[1:00:22] Voice 4: and that there is at the time when this letter was written there was 10 postings for staff

[1:00:32] Voice 4: positions at the animals trust on their website and so they are understaffed overwhelmed there's

[1:00:39] Voice 4: been we saw it earlier today in one of the applications uh planner cox but is off on leave

[1:00:45] Voice 4: his whole files get assigned to someone else which slows down the bureaucratic process

[1:00:50] Voice 4: So business licensing go with the person. So it's individual accountability. Temporary use permits go with the land, which means once it's given, that property gets extra value because it can be sold as a vacation rental.

[1:01:04] Voice 4: If it's business licensing, if the property was to sell, the new owner has to commit to fall within the rules and regulations as they've been outlined.

[1:01:14] Voice 4: point the unintended consequences that we're concerned about are that people will just go

[1:01:20] Voice 4: underground if it gets onerous people just don't do it and so that means that there's no way to

[1:01:26] Voice 4: regulate people if they're family and friends only and they can do that all they have to do

[1:01:31] Voice 4: is quit advertising and they will avoid scrutiny from any enforcement that the province is

[1:01:36] Voice 4: contemplating at this point province has already told us they're going to be just looking to

[1:01:40] Voice 4: advertising platforms so that would be a very unintended consequence in our community if that

[1:01:46] Voice 4: were to happen. We believe that Hornby Island can do something that's grassroots, homegrown

[1:01:53] Voice 4: and specific to Hornby and the needs of our most remote of 13 islands except Gambier possibly

[1:01:59] Voice 4: and that we need to react at a local level and not at a trust-wide level as a policy on

[1:02:06] Voice 4: on vacation rentals and the importance to our economy.

[1:02:11] Voice 4: We, unfortunately, many, many years ago made the decision

[1:02:14] Voice 4: that we did not want big commercial operations here

[1:02:18] Voice 4: and that we wanted the money from the visitor economy

[1:02:21] Voice 4: to go grassroots into individual people's pockets

[1:02:25] Voice 4: as opposed to big corporations running hotels, resorts,

[1:02:28] Voice 4: motels, that kind of thing.

[1:02:30] Voice 4: And that has worked well.

[1:02:33] Voice 4: Some caveats around that, of course.

[1:02:36] Voice 4: when the trust said regulate that industry certainly that industry formed with high

[1:02:42] Voice 4: six support uh formed the short-term rental association they're doing a fabulous job

[1:02:48] Voice 4: they're providing guidance they're providing standards gold standards to people that are

[1:02:53] Voice 4: renting their homes and um for their members but for the whole industry as well so i think we've

[1:02:59] Voice 4: I think there's been a good job done with working with the trust and at the trust's direction.

[1:03:07] Voice 4: So basically, the letters really about Islands Trust indicated that they were going to be collaborating with the regional district.

[1:03:16] Voice 4: The question is, why not? Why hasn't that happened?

[1:03:20] Voice 4: And why are we going in a different direction?

[1:03:22] Voice 4: Why would we even contemplate making vacation rentals illegal in our zone?

[1:03:28] Voice 4: so pretty well that's just the letter although it's four pages long okay

[1:03:35] Voice 2: thank you um i'll get

[1:03:37] Voice 2: to you in a second right but uh just check in with staff in terms of the uh regional district

[1:03:46] Voice 2: i'm just gonna assume we haven't heard anything recently from them on the business licensing issue

[1:03:52] Voice 2: sure

[1:03:53] Planner Zupanec (probable): a while back probably um last year at some point we gave an update that staff

[1:03:59] Planner Zupanec (probable): met management level staff met with the komox regional district uh komox valley regional

[1:04:05] Planner Zupanec (probable): district to discuss this that was on the table because there was reporting back to the council

[1:04:11] Planner Zupanec (probable): at the regional district level that staff wanted to do about feasibility for this and they had

[1:04:16] Planner Zupanec (probable): indicated at that point in time that they're curious to see how the local trust committee

[1:04:19] Planner Zupanec (probable): is going to regulate vacation rentals but that was it was too early on in the process we had

[1:04:26] Planner Zupanec (probable): indicated that some of the options were a temporary use permit outright permitted in

[1:04:30] Planner Zupanec (probable): the zoning and they are deferring to you to see what these draft battles look like so when we

[1:04:35] Planner Zupanec (probable): made the referral to them we said this is the approach temporary use comments this is what's

[1:04:40] Planner Zupanec (probable): in the draft violence so we haven't received a formal response since then but my understanding

[1:04:45] Planner Zupanec (probable): is that senior management has discussed the potential for that to be explored, but not

[1:04:52] Planner Zupanec (probable): until bylaws are in place so that they have an understanding of what the intention is

[1:04:58] Planner Zupanec (probable): by the Local Trust Committee to regulate the use, because business licensing is just an

[1:05:03] Planner Zupanec (probable): administrative process.

[1:05:04] Planner Zupanec (probable): It's a check that it meets the zoning.

[1:05:08] Planner Zupanec (probable): It doesn't allow for there to be conditions attached.

[1:05:12] Planner Zupanec (probable): much so the zoning would have to take care of all those issues really it's just someone checking off

[1:05:18] Planner Zupanec (probable): a box that you can have this business license because the zoning complies that's not the tool

[1:05:25] Planner Zupanec (probable): to determine whether or not occupancy issues signage parking all those other things are being

[1:05:30] Planner Zupanec (probable): dealt with that's the requirement of the zoning so that's the work that you're currently doing

[1:05:34] Planner Zupanec (probable): how is that going to be addressed because the business license is just an administrative

[1:05:39] Planner Zupanec (probable): administrative process to ensure that it meets the zoning that's all so if

[1:05:45] Planner Zupanec (probable): the zoning is silent

[1:05:46] Planner Zupanec (probable): then the business licensing process can't proceed if the zoning is very detailed

[1:05:53] Planner Zupanec (probable): then in terms of all those issues around occupancy parking signage all the issues that

[1:05:59] Planner Zupanec (probable): you're currently dealing with then that is just a process that we confirm the license application

[1:06:07] Planner Zupanec (probable): patient gets sent to us we confirm zoning they can issue the license so what is the tool that's

[1:06:13] Planner Zupanec (probable): going to regulate the use the density that's what they're interested in seeing and until that's done

[1:06:19] Planner Zupanec (probable): i don't think the staff are prioritizing this as a discussion point because it could be it could

[1:06:25] Planner Zupanec (probable): take some time for you to decide how you want to regulate this as they know that this has been on

[1:06:30] Planner Zupanec (probable): the agenda for quite some time so i suspect that's what they're waiting for

[1:06:35] Voice 2: thanks for that summer

[1:06:37] Voice 2: yeah that's basically concursion

[1:06:39] Voice 4: a bit of information um without being getting into

[1:06:44] Voice 4: yeah just just

[1:06:46] Voice 2: just a sec when when

[1:06:49] Voice 4: i asked the staff last august um when it happened they said

[1:06:54] Voice 4: it wasn't on the work program and therefore that no work had been done on it so the understanding

[1:06:58] Voice 4: was that regional director Arbour was here at that February 2nd meeting.

[1:07:04] Voice 4: He was the one that asked for the motion.

[1:07:07] Voice 4: That's regional director and I believe recollection is that what he really asked for was a collaboration

[1:07:15] Voice 4: around a feasibility study to how it could work.

[1:07:19] Voice 4: And so that's what didn't get into the work program is how could it work?

[1:07:23] Voice 4: How could the collaboration happen between the regional district and the Alans Trust staff?

[1:07:27] Voice 4: because there wasn't enough money to trust that or it wasn't in the charter work charter is that

[1:07:34] Voice 4: what it's called we

[1:07:35] Planner Zupanec (probable): have a project charter thank you for the bylaw amendments yeah it does not

[1:07:41] Planner Zupanec (probable): include that piece and the original district didn't feel like a feasibility was it was premature

[1:07:50] Planner Zupanec (probable): because there was no clarity on how the local trust committee was going to regulate the use

[1:07:55] Planner Zupanec (probable): which is the most important piece.

[1:07:56] Planner Zupanec (probable): Is it an outright permitted use in the zoning

[1:07:59] Planner Zupanec (probable): that specifies how and what this looks like on the ground

[1:08:04] Planner Zupanec (probable): or is it part of a temporary use permit provision

[1:08:07] Planner Zupanec (probable): or something else?

[1:08:09] Voice 2: Right, yeah, thank you.

[1:08:11] Planner Zupanec (probable): That's what

[1:08:11] Voice 2: I recalled is that they want specifics

[1:08:14] Voice 2: on what our parameters are gonna be

[1:08:17] Voice 2: before they invest in a feasibility setting.

[1:08:20] Voice 2: Trustee Scott.

[1:08:21] Voice 2: yeah that's that's exactly

[1:08:23] Voice 6: that meeting we had with cbrd that's what they said they're waiting

[1:08:29] Voice 6: to hear yeah which to me means this is why we've got to get this land use bylaw thing done to

[1:08:34] Voice 6: clarify this stuff but

[1:08:36] Voice 4: the problem is if it goes through as becoming illegal they can't do business

[1:08:41] Voice 4: licenses the proposed bylaws are saying to make it an illegal use in all zones yeah

[1:08:47] Voice 2: and this is

[1:08:47] Voice 2: is

[1:08:47] Voice 4: totally off the table starting

[1:08:49] Voice 2: to get a little too conversational but i appreciate you presenting

[1:08:52] Voice 2: the information um and i think we should get back on track exactly here that's not believe

[1:09:02] Voice 2: that's what i thought okay yeah um so we do have the staff report we have a number

[1:09:07] Voice 2: of recommendations let's get back to that discussion um

[1:09:12] Voice 5: i also say

[1:09:16] Voice 5: It should be called a decision on the staff report.

[1:09:19] Voice 6: No need

[1:09:20] Voice 2: to be overly persnickety on

[1:09:28] Voice 5: the

[1:09:30] Voice 2: report, on the recommendations.

[1:09:32] Voice 5: I think I just want to move, make a recommendation to move these.

[1:09:37] Voice 2: Okay.

[1:09:38] Voice 2: Do we have to read them all?

[1:09:39] Voice 2: We do have to read them all.

[1:09:42] Voice 2: We can do them in,

[1:09:43] Voice 2: and I think the best

[1:09:44] Voice 5: way to do it

[1:09:45] Voice 2: is to do them

[1:09:47] Voice 2: one numeral at a time.

[1:09:49] Voice 5: Okay, I move that the Hornby Island Local Trust Committee

[1:09:52] Voice 5: request staff to schedule a special electronic meeting

[1:09:54] Voice 5: in February, 2025 to review and discuss preliminary data

[1:09:58] Voice 5: and mapping from the Hornby Island

[1:09:59] Voice 5: suitable land analysis project.

[1:10:02] Voice 5: And to discuss implications of the land analysis data

[1:10:06] Voice 5: and the possible amendments to proposed bylaws 176 and 177.

[1:10:11] Voice 2: So moved.

[1:10:11] Voice 2: Moved.

[1:10:12] Voice 2: Two.

[1:10:13] Voice 2: Hold on.

[1:10:14] Voice 2: Oh, sorry.

[1:10:15] Voice 2: I didn't want to interrupt.

[1:10:17] Voice 2: So moved.

[1:10:19] Planner Zupanec (probable): So moved.

[1:10:20] Planner Zupanec (probable): Just a point, going back to your public comments, you had a member of the public who was advocating

[1:10:26] Planner Zupanec (probable): for you to consider expediting any applications that were ready if you had a special meeting

[1:10:30] Planner Zupanec (probable): in February versus March.

[1:10:32] Planner Zupanec (probable): So you could add a third bullet under that resolution directing staff to bring forward

[1:10:37] Planner Zupanec (probable): any applications that are ready for LTC consideration as well at that special meeting.

[1:10:41] Planner Zupanec (probable): so it'd be a bit of a heftier agenda but if that's something that's important to you this

[1:10:45] Planner Zupanec (probable): would be the time to yeah

[1:10:47] Voice 6: you were here for that discussion but yes exactly number three should be

[1:10:53] Voice 6: okay

[1:10:53] Voice 7: i'm just going to check in with our awesome minute taker did you capture what sony was saying

[1:10:59] Voice 7: there if

[1:11:01] Planner Zupanec (probable): it could be repeated that would be helpful it would be any a third bullet for one

[1:11:06] Planner Zupanec (probable): one, two, three, special meeting in February 2025

[1:11:11] Planner Zupanec (probable): to consider any applications ready for LTC discretion.

[1:11:23] Voice 7: All right, so we'll take that moved.

[1:11:26] Voice 7: Do you want to second that?

[1:11:29] Voice 7: We're not completely.

[1:11:30] Voice 7: Yes.

[1:11:31] Voice 7: Yes or no.

[1:11:33] Voice 7: Okay, moved and seconded the discussion.

[1:11:37] Voice 7: Not seeing any, I'll call the question.

[1:11:39] Voice 7: All those in favor?

[1:11:41] Voice 7: And that carries.

[1:11:44] Voice 7: Second one.

[1:11:47] Voice 5: I move that the

[1:11:49] Voice 5: Hormean Local Trust Committee authorize the release

[1:11:51] Voice 5: of up to $150 from the major

[1:11:53] Voice 5: project budget to cover local advertising

[1:11:55] Voice 5: expenses to promote the

[1:11:57] Voice 5: special electronic meeting in February

[1:11:59] Voice 5: 2025.

[1:12:02] Voice 5: Yes.

[1:12:03] Voice 5: Do

[1:12:03] Voice 6: we normally do these expenditures

[1:12:05] Voice 6: under the thing like this?

[1:12:08] Voice 6: We can

[1:12:10] Voice 2: refer to staff on that, but are you

[1:12:12] Voice 2: going to second it? Yes.

[1:12:13] Voice 2: The second question to staff is about the

[1:12:16] Voice 2: expenditure is that normal or is this just because it's a special meeting any

[1:12:20] Planner Zupanec (probable): expenditure from the

[1:12:22] Planner Zupanec (probable): major project budget i'd have to get direction to do that i can't spend your budget okay fair enough

[1:12:28] Voice 2: move the second any further discussion i'll call the question all those in favor

[1:12:34] Voice 2: and that motion carries on to number three this

[1:12:37] Voice 5: one i want to tweet the horn guy medical trust

[1:12:42] Voice 5: committee request staff to invite members of the advisory planning commission and co-ops members

[1:12:48] Voice 5: council members of the commons first nations to attend the special electronic meeting february

[1:12:58] Voice 5: 2025 to learn about the hornbeam suitable land analysis project and potential implications from

[1:13:03] Voice 5: the proposed bylaws being considered by the office so

[1:13:08] Voice 6: moved to three seconds i think it would be

[1:13:11] Voice 6: be similar to say they're not delivering it just by saying that other interested parties

[1:13:16] Voice 6: because it might be the first nations it might be well

[1:13:20] Voice 2: but if we're asked if we're asking

[1:13:21] Voice 2: staff to invite then we need to be specific who they're asking them to invite i mean other

[1:13:27] Voice 2: interested parties can attend right but if you've got someone in mind you think should

[1:13:34] Voice 2: attend that you want staff to invite them we need to tell staff who it is right okay

[1:13:40] Planner Zupanec (probable): just to clarify the nation has requested a meeting to to do this same familiarization

[1:13:48] Planner Zupanec (probable): with the data and review it for both them and for me i'd

[1:13:51] Voice 5: like to have them more at our table

[1:13:53] Voice 5: this is my plan for this the new council is to see them actually attend instead of staff to

[1:13:58] Voice 5: satellite to see more politicians politicians

[1:14:01] Planner Zupanec (probable): i think what would happen with all due respect

[1:14:06] Planner Zupanec (probable): is that the staff would be the ones to they've already indicated that this is data that they

[1:14:12] Planner Zupanec (probable): want to see we've known that for some time and data was going to be available so now we've added

[1:14:17] Planner Zupanec (probable): and so they're already setting up the staff are already setting up a meeting to do that

[1:14:21] Planner Zupanec (probable): you can definitely extend an invitation i just am advising you what's currently in the works

[1:14:27] Planner Zupanec (probable): is that the staff are allocating their resources to get this data and then they report back to

[1:14:33] Planner Zupanec (probable): chief and council in regular briefings about the status of these um projects and so it's likely

[1:14:40] Planner Zupanec (probable): that that is the extent of their involvement is they would have their own meeting with the

[1:14:45] Planner Zupanec (probable): contractor and the staff to collect the data and then they report back but it

[1:14:51] Voice 5: doesn't hurt to have

[1:14:52] Voice 5: to invite them because i really think i'd like to have an invite to our meetings here on and just

[1:14:56] Voice 5: maybe they will maybe not even though you already have something going on um

[1:15:01] Voice 10: that's

[1:15:02] Voice 5: my sort of

[1:15:05] Voice 2: Yeah, well, I don't think there's any harm in fighting them in that sense, right?

[1:15:10] Planner Zupanec (probable): Yeah, I'm just letting you know what I know.

[1:15:12] Voice 2: Yeah, about the parallel process, yeah.

[1:15:15] Planner Zupanec (probable): If they receive the invitation, but thinking that you don't

[1:15:18] Planner Zupanec (probable): know what they're doing is, yeah.

[1:15:20] Voice 5: Just over my four terms, it's just been a lot of creepers,

[1:15:23] Voice 5: less and less engagement between politicians and politicians,

[1:15:26] Voice 5: and I kind of want to bring it back, and I understand you staff have a lot of things going on too,

[1:15:32] Voice 5: but i would like to see that more

[1:15:34] Voice 6: okay any

[1:15:38] Voice 2: further discussion then i'll call the question all those

[1:15:42] Voice 2: in favor carries the grant you don't want to take the way with number four at the

[1:15:55] Voice 6: foreign trust committee for consideration of bylaw amendments for further readings proposed bylaw

[1:16:03] Voice 6: number 176 77 until the suitable land analysis project has been completed in march

[1:16:10] Voice 6: 2025 and the ltc has considered the data and recommendations moved second second made by

[1:16:19] Voice 6: trustee allen further discussion yeah yeah i'm not quite sure i should have even made the motion but

[1:16:25] Voice 6: um how i mean march 2025 this is put putting off potential second reading until

[1:16:41] Voice 6: you might

[1:16:45] Planner Zupanec (probable): be ready to do second reading at your march meeting because that staff report as i've

[1:16:53] Planner Zupanec (probable): already indicated would provide you with again whatever analysis i've got further information

[1:16:59] Planner Zupanec (probable): that I can provide you with to support identifying

[1:17:03] Planner Zupanec (probable): what changes you need to consider.

[1:17:06] Planner Zupanec (probable): You've already got substantial recommendations

[1:17:09] Planner Zupanec (probable): from the public and the Advisory Planning Commission.

[1:17:12] Planner Zupanec (probable): You've heard there's a referral summary table in here

[1:17:15] Planner Zupanec (probable): speaking to some of the concerns that Island Health has.

[1:17:19] Planner Zupanec (probable): So these are all things that you can consider

[1:17:21] Planner Zupanec (probable): between now and March on how you wish to rectify these

[1:17:25] Planner Zupanec (probable): and balance these to make a decision

[1:17:27] Planner Zupanec (probable): as to how you want to proceed with the bylaws and

[1:17:32] Voice 3: whatever we don't complete in march we've

[1:17:34] Voice 2: got a meeting in may so we're not waiting until you know end of summer anything anything further

[1:17:42] Voice 3: i'll call the

[1:17:43] Voice 2: question that all those in favor

[1:17:48] Voice 3: number

[1:17:48] Voice 2: five i like i can't handle which

[1:17:55] Voice 5: one you do

[1:17:55] Voice 5: i mean the hormonal trust committee requests staff to continue working on the hormonal

[1:18:02] Voice 5: on the OCP LUB review project as a minor project to end April 1st, 2025,

[1:18:07] Voice 5: and request the Director of Planning Services to allocate $5,000 for the 2025-2026 fiscal budget.

[1:18:18] Voice 3: What's the $5,000 for?

[1:18:21] Voice 3: That's the amount that we can have for our minor project.

[1:18:25] Voice 3: It's to continue the project.

[1:18:30] Planner Zupanec (probable): There's an attachment in the staff report.

[1:18:33] Planner Zupanec (probable): that's your revised project charter,

[1:18:35] Planner Zupanec (probable): and that shows the funding request for the next fiscal.

[1:18:40] Planner Zupanec (probable): Typically it's used for legal, communications,

[1:18:45] Planner Zupanec (probable): public hearing, the legislative sort of review process

[1:18:50] Planner Zupanec (probable): because there's no further direction in the project charter

[1:18:54] Planner Zupanec (probable): for any fulsome public engagement or anything beyond that.

[1:18:58] Planner Zupanec (probable): So that's the next one that we can request.

[1:19:00] Planner Zupanec (probable): And so I'm suggesting that that money could easily be used in the next phase or the next fiscal to complete the legislative review and roll out.

[1:19:12] Planner Zupanec (probable): You'll be getting a box for station engagement summary report in the spring as well for the next round of amendments to the OCP and LUB that you'll need to consider.

[1:19:23] Planner Zupanec (probable): And that also would not be supported through any formal budget request or some business.

[1:19:31] Planner Zupanec (probable): so it would be for both sets of file amendments

[1:19:33] Voice 10: in the next year

[1:19:35] Voice 3: keep us working and just since

[1:19:42] Voice 3: i haven't been seconded i'll second it second the motion and any further discussion so this comes

[1:19:49] Voice 3: out our next

[1:19:49] Voice 6: year's budget excuse me yeah

[1:19:53] Voice 3: at the end of march our current funding runs out

[1:19:57] Voice 3: should we go funding for next year okay

[1:20:00] Voice 10: any

[1:20:01] Voice 3: further and further okay i'll call the question

[1:20:04] Voice 3: All those in favour?

[1:20:07] Voice 3: Carries.

[1:20:21] Voice 2: Moved.

[1:20:23] Voice 2: Seconded.

[1:20:25] Voice 2: Discussion?

[1:20:27] Voice 2: No.

[1:20:30] Discussion?

[1:20:30] No.

[1:20:30] oh okay i was looking for a discussion

[1:20:33] Voice 2: all right somebody else all in favor hey

[1:20:41] Planner Zupanec (probable): yes so in terms of

[1:20:44] Planner Zupanec (probable): that last resolution it's important to remind the local trust committee that your project charter is

[1:20:50] Planner Zupanec (probable): still the directive that staff are using so next at your next meeting if you decide that there's

[1:20:57] Planner Zupanec (probable): significant approach or change to the bylaws this project charter that's attached to your staff

[1:21:05] Planner Zupanec (probable): report needs to be updated so right now it is clear that you're using a temporary use permit

[1:21:11] Planner Zupanec (probable): for vacation mentors it is allocating secondary suites for lots over two hectares so if there's

[1:21:19] Planner Zupanec (probable): any changes that don't match in that project charter that you are going to anticipate directing

[1:21:23] Planner Zupanec (probable): staff to do, I need to remind you that we have to amend that project charter as well.

[1:21:28] Planner Zupanec (probable): So you're going to see it again.

[1:21:29] Planner Zupanec (probable): It is what holds us all accountable, and me especially as a project manager for you, to

[1:21:35] Planner Zupanec (probable): say, why are these bylaws so different than what the project charter set out to do?

[1:21:39] Planner Zupanec (probable): And there's supposed to be rationale, documented rationale as to where those decisions came

[1:21:43] Planner Zupanec (probable): from or direction or resolutions came from to deviate from that.

[1:21:47] Planner Zupanec (probable): So I will bring the project charter back to you at the next meeting as well.

[1:21:51] Planner Zupanec (probable): if you are contemplating a different direction that needs to be amended either on the spot at

[1:21:56] Planner Zupanec (probable): the meeting or you ask us to do it we bring it back to you for endorsement so it always has to

[1:22:01] Planner Zupanec (probable): match what it is you're asking me to do so just keep that in mind as you're deciding between now

[1:22:08] Planner Zupanec (probable): and then how you expect to vote or request amendments be considered by the local trust

[1:22:16] Voice 2: okay understood uh anything further on this section before we move on then

[1:22:26] Voice 2: no okay so next is uh correspondence under section 11 we've got two items here um

[1:22:34] Voice 2: regarding the 11.1 regarding the crown land application i did prepare a motion

[1:22:43] Voice 2: motion that we might want to consider so I'll just go ahead and make that and we can discuss

[1:22:50] Voice 2: I move that the Hornby on the local trust committee refer correspondence item 11.1 to

[1:22:57] Voice 2: the executive committee with a request that staff advised on a suitable path for advocacy

[1:23:01] Voice 2: to the appropriate ministry so moved and seconded discussion that's us taking some action and

[1:23:15] Voice 2: yeah trying

[1:23:16] Voice 2: to trying to get the info where it needs to go um okay if there's nothing further

[1:23:22] Voice 2: i'll call the question on that all those in favor and that carries and then on the 11.2

[1:23:33] Voice 2: um anything anyone wishes to talk about on this doesn't look like there's necessarily action

[1:23:42] Voice 2: action required, but certainly support. Oh, sorry, page 55. I've got 69 pages.

[1:23:57] Voice 2: Oh, split it up. Yeah, it's, it's, it's the, it's the cobox

[1:24:10] Voice 2: writing about the village center intersection. So yes, we appreciate what they wrote.

[1:24:17] Voice 2: Okay. So anything that wasn't here?

[1:24:26] Voice 2: So no new business added today?

[1:24:28] Voice 2: The Conservancy highlights of November 19th.

[1:24:35] Voice 2: Anything on that?

[1:24:39] Voice 2: Okay. Then moving on to page 59, we have the applications report.

[1:24:43] Voice 2: Anything from staff on that today?

[1:24:47] Planner Zupanec (probable): No, I just gave the update earlier.

[1:24:50] Planner Zupanec (probable): The approximation response is not being required.

[1:24:54] Planner Zupanec (probable): Okay.

[1:24:55] Voice 2: Anything from trustees on this?

[1:24:59] Voice 2: Just the ones

[1:24:59] Voice 5: that are in advance, like, for instance, the first woman is that means we're typically

[1:25:10] Planner Zupanec (probable): waiting for information from the applicant or another agency to proceed.

[1:25:18] Voice 5: Well, all I know is that the first one there is a lot of things going on in that property and it's already happening.

[1:25:23] Voice 5: So, yeah.

[1:25:29] Planner Zupanec (probable): We can connect with the planner.

[1:25:30] Planner Zupanec (probable): Yeah.

[1:25:35] Voice 5: That's marvelous.

[1:25:36] Voice 5: That's a new person, right?

[1:25:38] Voice 5: And then, yeah, so, well, I'm the one with the water

[1:25:47] Voice 5: extraction sales, the oil and gas part.

[1:25:51] Voice 5: I think we just parted there.

[1:25:52] Voice 5: To our next steps, is that still open?

[1:25:58] Voice 5: It's been three years, I think. So I wonder

[1:26:02] Voice 5: where is that at?

[1:26:06] Planner Zupanec (probable): We'll have to check with the plant design to see what the process is.

[1:26:11] Voice 5: yeah because i will say no i won't say okay i'll say and then um yeah and then in terms of paul

[1:26:19] Voice 5: atkinson who spoke to lucy may's development permit it's here so that could be you're talking

[1:26:26] Voice 5: about could be an application to appear in february perhaps rwm maybe our

[1:26:31] Planner Zupanec (probable): regional planning

[1:26:32] Planner Zupanec (probable): managers advised on the meeting that typically special meetings can't be used to advance

[1:26:39] Voice 5: But you didn't

[1:26:40] Planner Zupanec (probable): say to us,

[1:26:41] Voice 5: didn't we just add that to add applications

[1:26:43] Planner Zupanec (probable): when I correct and

[1:26:44] Planner Zupanec (probable): she's since contacted me to advise me that that's not the proper procedure to use special

[1:26:50] Planner Zupanec (probable): meetings for those purposes, it

[1:26:51] Planner Zupanec (probable): could be for a project where they could work.

[1:26:53] Planner Zupanec (probable): Okay.

[1:26:54] Planner Zupanec (probable): So that could be discussed with the regional planning manager as to whether or not there's

[1:26:58] Planner Zupanec (probable): any exceptions to how that happens and if it's ready.

[1:27:03] Voice 5: Okay.

[1:27:03] Voice 5: Okay, and I know some sometimes you put out it says sometimes not. Is that is that choice of the planner or something of swimming. There's a development for each ODP 2021 to bring remaining temporary buildings dot dot dot. And then below another one remaining temporary buildings into compliance with dot dot dot. But

[1:27:33] Voice 5: But since they're not finished and there's no address,

[1:27:37] Voice 5: I was just curious.

[1:27:39] Planner Zupanec (probable): That could be the software that we're now using

[1:27:42] Planner Zupanec (probable): to run these application reports.

[1:27:45] Planner Zupanec (probable): There are definitely people at SHIS

[1:27:49] Planner Zupanec (probable): and that could be one of them.

[1:27:50] Planner Zupanec (probable): So I'll fly it to look into seeing if that can happen.

[1:27:54] Voice 3: Right, yeah, I see one's development permit

[1:27:56] Voice 2: and then one's a signing aids permit.

[1:28:01] Voice 2: well they have no name and no address attached so yeah i understand yeah

[1:28:05] Voice 10: yeah

[1:28:06] Voice 2: um okay

[1:28:13] Voice 2: okay then um we have the trustee local expenses court dated november 2024 anything

[1:28:21] Voice 2: on that or anything yes

[1:28:24] Voice 5: we don't have that much money in our balance 32 000 do we

[1:28:28] Voice 5: If we have $32,000, why are we asking for $5,000 for a mining project?

[1:28:34] Voice 5: I'm confused about this balance here.

[1:28:36] Planner Zupanec (probable): Those funds are not accurate because the capacity funding for the nation is just currently being transferred.

[1:28:44] Planner Zupanec (probable): So that's a significant portion.

[1:28:45] Planner Zupanec (probable): The funding, though, it's to the end of the fiscal.

[1:28:49] Planner Zupanec (probable): So since these bylaws will not be going to public hearing before the end of this fiscal in years,

[1:28:55] Planner Zupanec (probable): years, then we need to secure funding in the next fiscal to make sure that you can do the

[1:29:01] Planner Zupanec (probable): advertising, host a community information meeting, possibly any other review.

[1:29:08] Planner Zupanec (probable): So we want to secure that ask because there isn't sufficient funding for every local trust

[1:29:12] Planner Zupanec (probable): area to have a small project and minor project.

[1:29:15] Planner Zupanec (probable): If we don't get the request in to the director ASAP, we could be with no budget.

[1:29:22] Voice 10: Yeah, I

[1:29:22] Voice 2: don't want that.

[1:29:23] Voice 2: No.

[1:29:26] Voice 2: we have adopted policies and standing resolutions on 62 anything on that today

[1:29:33] Voice 2: and then local trust committee web page there no um brings us down to the africa projects report

[1:29:44] Voice 2: page 67 and we've just been discussing that so there's

[1:29:52] Voice 7: something there

[1:29:54] Voice 10: and we have a feature

[1:29:56] Voice 10: projects report

[1:30:03] Voice 10: of that is actually some

[1:30:07] Voice 2: of that's actually kind of been rolled into our it occurs to me that the

[1:30:12] Voice 2: number four has been rolled into the project charter the chickens then right correct so we

[1:30:18] Planner Zupanec (probable): could actually remove that so

[1:30:19] Voice 2: we could move that from there and

[1:30:21] Planner Zupanec (probable): let's see yeah so we can do that

[1:30:23] Voice 2: yeah yeah that's the only item i had on there um okay so that brings us to the end of today's

[1:30:33] Voice 2: agenda the next regular meeting scheduled for friday march 21st right here then we will find out

[1:30:44] Voice 2: staff will give us state's proposed dates for the february special meeting

[1:30:49] Voice 2: why are

[1:30:51] Voice 6: we meeting in here rather than the um

[1:30:55] Voice 6: it's booked for the entire year with the group all the schools

[1:31:00] Voice 6: school back in there or something

[1:31:01] Voice 6: The quilting group has booked it for the entire year from February.

[1:31:05] Voice 6: Quilting.

[1:31:06] Voice 6: It's not quilting, it'll be yoga.

[1:31:09] Voice 6: As much as we love this place, we're an echo chamber, right?

[1:31:12] Voice 10: Yeah.

[1:31:13] Voice 6: Big, it's cold, it's really comfortable.

[1:31:16] Voice 6: Sorry to hear you guys.

[1:31:17] Voice 6: Don't worry about it.

[1:31:18] Voice 6: We could trade maybe.

[1:31:21] Voice 2: Okay, well, let's go

[1:31:23] Voice 10: ahead

[1:31:27] Voice 2: and adjourn the meeting

[1:31:27] Voice 2: and we can discuss fantasy meeting places after we've done so.

[1:31:34] Voice 2: So call the

[1:31:35] Voice 2: meeting adjourned.

[1:31:37] Voice 2: Okay.

ADOPTED 
 
Hornby Island ADOPTED 1 of 7 
Local Trust Committee Minutes 
January 24, 2025 
 
        Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 24, 2025 
Hornby Island Community Hall 
Central Road, Hornby Island, BC 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Sonja Zupanec, Island Planner 
 Lisa Millard, Meeting Administrator/Recorder 
  
Others Present: There were approximately 10 members of the public present. 
 
1. CALL TO ORDER 
Planner Zupanec stated Chair Peterson will arrive to the meeting late. 
 Planner Zupanec called the meeting to order at 11:35 a.m. 
By general consent Trustee Scott will be Acting Chair. 
2. TERRITORIAL ACKNOWLEDGEMENT 
Acting Chair Scott acknowledged that the meeting was held on the territory of the Coast 
Salish First Nations. 
3. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
4. REPORTS 
4.1 Trustee Reports 
Trustee Allen reported the following: 
 Attended recent Financial Planning Committee meeting and highlighted 
discussions on Local Trust Committee budgets, Trustee remuneration, and 
Executive Committee travel expenses; 
 Attended Trust Council in December and noted discussion about code of 
conduct and decorum in response to tensions amongst meeting attendees; 
 Acknowledged recent passing of past Trustee Elspeth Armstrong; and 
 Attended one-to-one meeting with new Chief Administrative Officer Rueben 
Bronee. 
 
Trustee Scott reported the following: 
 Welcomed new Chief Administrative Officer Rueben Bronee whom he will be 
having a meeting with in the coming weeks; 

ADOPTED 
 
Hornby Island ADOPTED 2 of 7 
Local Trust Committee Minutes 
January 24, 2025 
 
 Attended Trust Council meeting in December; and 
 Will be attending Saanich Inlet Protection Society’s Let the Herring Live 
Forum. 
4.2 Chair's Report 
Chair Peterson provided his report when he arrived at the meeting and noted the 
following: 
 Committee of the Whole is meeting twice per month to advance draft Policy 
Statement work and will be reviewing the 2022 Governance Report and the 
Standards of Conduct Policy; 
 Financial Planning Committee continues to meet in preparation for the 
upcoming Trust Council meeting being held in Nanaimo in March; and 
 Attended Trust Council meeting in December and highlighted focus on draft 
budget for the 2025/26 fiscal year, Bowen Island Mayor Andrew Leonard’s 
delegation presentation; and session with representatives of San Juan 
County. 
4.3 Electoral Area Director's Report - None 
5. PUBLIC COMMENTS 
A speaker inquired about the status of the Housing Needs Assessment. 
The Planner noted Islands Trust is undertaking a federation-wide housing needs 
assessment and the data collected will be complied into a report which will be 
made available to the public. 
 
A member of the public asked if the new Chief Administrative Officer has provided any 
input on how procedures, and conduct, at Trust Council could be improved. 
Trustees noted the Official Community Plan and Land Use Bylaw review process 
has taken several years and they would like the Chief Administrative Officer to be 
aware of the lengthy timelines, and they believe Trust Council issues are related 
to decorum and Chair management.  
 
A member of the public spoke to delays in the approval process for the application 
related to the Co-op development which is affecting surrounding businesses. They 
referred to a local business owner who is experiencing barriers and hurdles which might 
affect their ability to operate this summer, resulting in a potential inability to continue to 
remain open in the future. 
The Planner noted the public comments period is intended for open discussion; 
however, the speaker is not the applicant and the Planner that has been 
assigned to the file has been in touch with the applicant directly. 
 
An individual stated that Islands Trust takes too long to process bylaws, staff seem to 
manage the operations, and they would like Islands Trust to be more efficient. 
 
A member of the public referenced a letter submitted on November 26 and indicated 
they had not yet received a response.  
The Planner noted the Local Trust Committee had received the email, which was 
posted to the project website, and the Trustees have opportunity to address the 
correspondence during the project discussion portion of the meeting. 

ADOPTED 
 
Hornby Island ADOPTED 3 of 7 
Local Trust Committee Minutes 
January 24, 2025 
 
6. MINUTES 
6.1 Local Trust Committee Minutes dated November 1, 2024 - for adoption 
The following amendment to the minutes was presented for consideration: 
On page 8 of the minutes, in resolution HO-2024-056, after words “Option No. 2” add 
“Town Hall during regular business meeting.”   
 By general consent, the minutes were adopted as amended. 
6.2 Section 26 Resolutions-without-meeting Report dated January 17, 2025 
Received for information. 
6.3 Advisory Planning Commission Minutes dated November 15, 2024 - for 
receipt 
  Received for information.  
6.4 Advisory Planning Commission Minutes dated November 29, 2024 - for 
receipt 
  Received for information. 
Chair Peterson arrived to the meeting at 12:08 p.m. and assumed Chair responsibilities. 
The meeting was recessed for a break at 12:08 p.m. and reconvened at 12:19 p.m. 
Item 4.2 Chair Report was discussed prior to Item 7. 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List Report dated January 17, 2025 
The Planner provided the following updates: 
 K’omoks First Nation provided a response pertaining to 5875 Central Road 
indicating a Cultural Heritage Investigation Permit is not required for the 
application; 
 The status of providing parking covenant EG107386 release will be reviewed 
and the Follow Up Action list updated accordingly; and 
 The Planner noted that all of Planner Cox’s files have been reassigned during 
his leave and applicants can contact Islands Trust Northern Office to be 
referred to the Planner that has been assigned the file. 
8. DELEGATIONS - None 
9. APPLICATIONS AND REFERRALS - None 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Major Project: Hornby Island Official Community Plan and Land Use Bylaw 
Review - Summary of Referral Responses for Proposed Bylaw Nos. 176 
(OCP) and 177 (LUB) - Staff Report 
The Planner noted the following: 
 The Denman Island Local Trust Committee has considered proposed Bylaws 
No. 176 and 177 and stated their interests are unaffected; 

ADOPTED 
 
Hornby Island ADOPTED 4 of 7 
Local Trust Committee Minutes 
January 24, 2025 
 
 Recommendations for consideration are outlined in the staff report; 
 Representatives of the Advisory Planning Commission are present to answer 
questions related to their meeting minutes; and 
 Public correspondence has been received by email, posted to the project 
website, and it can form part of the Local Trust Committee’s deliberations. 
 
A Trustee suggested moving the proposed bylaws to second reading so referrals 
could go out and public commentary could begin while the Suitable Land 
Analysis data could be incorporated at a later date. They indicated that they 
thought the recommendations from the Advisory Planning Commission would be 
included in the recommendations in the staff report. 
The Planner clarified the following: 
 The referral process had been completed and a summary of First 
Nations responses were outlined in the staff report provided; 
 K’omoks First Nation had indicated they will defer consideration until 
they meet with the Suitable Land Analysis team to review data; 
 A Community Information Meeting could be scheduled once the Local 
Trust Committee considers the referral responses, Advisory Planning 
Commission recommendations, and all available data that supports 
the types of changes to the bylaw that are being proposed; 
 If there are significant changes to the proposed bylaws amendments 
should be made prior to second reading; 
 The Local Trust Committee would proceed to a Public Hearing when 
they are confident all information received to date has been 
considered and the bylaws are close to final adoption; 
 The Advisory Planning Commission recommendations are for 
consideration of the Local Trust Committee, and the Local Trust 
Committee directs staff which recommendations, or version of them, 
are to be incorporated into the bylaws; and 
 The Suitable Land Analysis data is another piece of information that 
might, or might not, inform decisions regarding bylaw amendments. 
 
The meeting was recessed for a break at 12:50 p.m. and reconvened at 1:15 p.m. 
 
During the public comments’ session, a member of the public had requested to 
speak to the Official Community Plan and Land Use Bylaw Review project when 
the Chair was in attendance. The Chair invited the member of the public to speak 
and the following comments were noted: 
 A major shift in vacation rental policies will damage the local economy; 
 The Local Trust Committee made a motion February 2, 2024 which directed 
staff to explore potential vacation rental business licensing with Comox Valley 
Regional District; 
 If Temporary Use Permits are required, the volume of applications, and 
shortage of staff, might result in processing delays; 
 The community wants tourism revenue to go to community members and not 
large hotel chains; and 
 Would like to know why making vacation rentals illegal is under consideration.  
The Planner noted staff met with Comox Valley Regional District to 
discuss the issue and the Regional District deferred the matter by 

ADOPTED 
 
Hornby Island ADOPTED 5 of 7 
Local Trust Committee Minutes 
January 24, 2025 
 
indicating they wanted to first see how the Local Trust Committee 
determined how to regulate vacation rentals.  
 
HO-2025-001 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee request staff to schedule a 
special electronic meeting in February 2025 to: 
i.  Review and discuss preliminary data and mapping from the 
“Hornby Island Suitable Land Analysis Project”;  
ii.  discuss implications of the land analysis data on possible 
amendments to proposed Bylaw Nos. 176 (Official Community 
Plan) and 177 (Land Use Bylaw), and 
iii Consider any applications ready for LTC discussion. 
CARRIED 
 
HO-2025-002 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee authorize the release of up to 
$150 from the Major Project budget to cover local advertising expenses to 
promote the special electronic meeting in February 2025. 
CARRIED 
 
HO-2025-003 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee request staff to invite members 
of the Advisory Planning Commission and K’omoks First Nation Council 
Members to attend the special electronic meeting in February 2025 to 
learn about the Hornby Island Suitable Land Analysis Project and 
potential implications on the proposed bylaws being considered by the 
Local Trust Committee. 
CARRIED 
HO-2025-004 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee defer consideration of bylaw 
amendments or further readings of Proposed Bylaw Nos. 176 and 177 
until the Suitable Land Analysis project has been completed in March 
2025 and the Local Trust Committee has considered the data and 
recommendations. 
 
CARRIED 
HO-2025-005 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee request staff to continue 
working on the Hornby Island Official Community Plan/Land Use Bylaw 
Review Project as a minor project commencing April 1, 2025 and request 
the Director of Planning Services to allocate $5,000 from the 2025-2026 
fiscal budget. 
CARRIED 
 
HO-2025-006 

ADOPTED 
 
Hornby Island ADOPTED 6 of 7 
Local Trust Committee Minutes 
January 24, 2025 
 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee endorse the revised project 
charter for the Hornby Island Official Community Plan/Land Use Bylaw 
Review Project upon confirmation of minor project funding in March 2025. 
 
CARRIED 
11. CORRESPONDENCE 
11.1 Email dated January 3, 2025 from K. Ronan regarding Crown Land 
Application 
HO-2025-007 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee refer email dated January 3, 
2025 from K. Ronan regarding Crown Land Application to the Executive 
Committee, with a request that staff advise on a suitable path for 
advocacy to the appropriate Ministry. 
CARRIED 
11.2 Letter dated December 6, 2024 from Comox Valley Regional District 
regarding Hornby Village Centre Intersection 
  Received for information. 
12. NEW BUSINESS - None 
13. STAFF REPORTS 
13.1 Trust Conservancy Highlights of November 19, 2024 Board Meeting 
  Received for information. 
13.2 Applications Report dated January 17, 2025 
  Received for information. 
13.3 Trustee and Local Expense Report dated November, 2024 
  Received for information.  
13.4 Adopted Policies and Standing Resolutions 
  Received for information. 
13.5 Local Trust Committee Webpage 
  No updates required at this time. 
14. WORK PROGRAM 
14.1 Active Projects Report dated January 17, 2025 
  Received for information. 
14.2 Future Projects Report dated January 17, 2025 
  Project 4 can be removed from the report 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Friday, March 21, 2025 at 11:30 am at 
Hornby Island Community Hall, 4305 Central Road, Hornby Island, BC 

ADOPTED 
 
Hornby Island ADOPTED 7 of 7 
Local Trust Committee Minutes 
January 24, 2025 
 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 1:50 p.m. 
 
 
_________________________ 
Timothy Peterson, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder