Thetis Island Local Trust Committee regular meeting, February 4, 2025

[0:00:05] Voice 5: Good morning, everybody. A wonderful snowy day and beautiful out there. I hope everyone is safe and warm.

[0:00:13] Voice 5: Looks like we all have power, so that's a good thing.

[0:00:17] Voice 5: This is the regular electronic meeting of the Thetis Island Local Trust Committee.

[0:00:22] Voice 5: And I want to begin the meeting by acknowledging we are fortunate to be able to gather today in locations across the traditional territory of the Coast Salish peoples,

[0:00:31] Voice 5: in particular, uh, Penelakut Tribes and Laiaksin First Nation.

[0:00:36] Voice 5: And Coast Salish families have deep relationship

[0:00:39] Voice 5: to these islands and waters.

[0:00:41] Voice 5: They have cared for and stewarded the abundance

[0:00:45] Voice 5: in these territories since time immemorial.

[0:00:48] Voice 5: So I want us to keep in mind that Indigenous peoples'

[0:00:52] Voice 5: management of the land, the waters, the salmon,

[0:00:55] Voice 5: the clam beds, the eelgrass, the deer, the camas,

[0:00:59] Voice 5: the Gary oak meadows all the beings they have shaped and co-created all that we see and benefit

[0:01:06] Voice 5: from here and so as we do our work we will seek to uphold principles of respect reciprocity

[0:01:14] Voice 5: relationship reconciliation and resurgence for indigenous peoples in their territories so we're

[0:01:21] Voice 5: honored to do our work here and with that i'll proceed um opening the meeting of course i'm toby

[0:01:27] Voice 5: eliot elected on gabriola island chair of the thetis island local trust committee

[0:01:33] Voice 5: i'm joined today by your two thetis island trustees peter luckham and ken hunter good morning good

[0:01:40] Voice 5: morning and we're supported by staff uh regional planning manager renee jamarat hello and i believe

[0:01:48] Voice 5: you're yeah you might have a staff update uh to provide a little bit later um we've got island

[0:01:54] Voice 5: Island planner, Margot Tomaitis. Hello. Meeting facilitator

[0:01:59] Voice 5: and minute taker, Lisa Millard. And

[0:02:02] Voice 5: bylaw enforcement compliance manager, Warren Dingman. Hello. Your background

[0:02:08] Voice 5: is very sunny. Older picture.

[0:02:12] Voice 5: Okay.

[0:02:13] Manager of Bylaw Compliance and Enforcement: Didn't take a picture of the snow dig. Right.

[0:02:18] Voice 5: So this meeting is being live streamed and recorded for those

[0:02:21] Voice 5: unable to attend in, well, we don't have an in-person meeting.

[0:02:24] Voice 5: it'll be the recording will be available on the island's trust website within the next few days

[0:02:30] Voice 5: so um let's move to adopt the agenda is there any additions or changes that you wish to make anyone

[0:02:39] Voice 5: okay i'll take it by general consent that the agenda be adopted as presented or approved as

[0:02:48] Voice 5: presented so we'll move into trustee reports who'd like to go first jump in

[0:02:56] Trustee Luckham: okay i'm jumping

[0:02:57] Trustee Luckham: I'm very grateful to be here and looking out the window this morning here, the Gary Elk

[0:03:10] Trustee Luckham: Inquiry System, which I'm privileged to live in.

[0:03:13] Trustee Luckham: And of course, here I am living in Coast Salish Territory, that of the Lackson and Penelope

[0:03:17] Trustee Luckham: peoples predominantly in this geographic area.

[0:03:21] Trustee Luckham: you. I don't know how many of you have been in or around longhouses, but I'm thinking this morning

[0:03:29] Trustee Luckham: about how much firewood it actually takes to heat a longhouse. And so just reflecting on that wood

[0:03:36] Trustee Luckham: primary heat, large buildings, big families in these buildings gathering, and blankets and warmth

[0:03:43] Trustee Luckham: on a day like today or in this time of year would be challenging, but it takes a lot of firewood to

[0:03:50] Trustee Luckham: to eat long. That's just my reflection. So grateful to be able to know and be conscious of

[0:03:57] Trustee Luckham: the people that have been on this coast since time immemorial. I'm going to note,

[0:04:02] Trustee Luckham: Toby Elliott, you started off there indicating that you were grateful that we all had power.

[0:04:07] Trustee Luckham: And I'm grateful that we all have power and it isn't just electricity. And we are privileged

[0:04:14] Trustee Luckham: to be able to make decisions

[0:04:15] Trustee Luckham: and to use our personal power

[0:04:18] Trustee Luckham: to advance good work.

[0:04:21] Trustee Luckham: And I want to recognize today,

[0:04:25] Trustee Luckham: whoops, where's my mouse gone?

[0:04:27] Trustee Luckham: Rosa Louise Macaulay Parks,

[0:04:30] Trustee Luckham: born in 1913 on February the 4th,

[0:04:34] Trustee Luckham: was identified as the first lady of civil rights

[0:04:39] Trustee Luckham: and the mother of the freedom movement.

[0:04:41] Trustee Luckham: movement actually as a young woman uh protested that she was told by the bus driver to give up

[0:04:48] Trustee Luckham: her seat to a white passenger because all the seats in the white section of the bus were occupied

[0:04:55] Trustee Luckham: anyway um that's a an amazing demonstration of personal power and so um thank you for that

[0:05:05] Trustee Luckham: segue into speaking about personal power and recently of course all of us are very concerned

[0:05:15] Trustee Luckham: about that power both across the border and the power that's being exerted in Canada and proudly

[0:05:21] Trustee Luckham: Canadian and encourage everybody to buy shop and support Canadians and Canadian businesses

[0:05:27] Trustee Luckham: Thank you.

[0:05:32] Voice 5: Thank you.

[0:05:33] Voice 5: Trustee Hunter, do you have an update?

[0:05:37] Voice 7: My main concern, well, it's not a concern.

[0:05:40] Voice 7: I was just following the excavation of vehicles and such over at Block 88,

[0:05:47] Voice 7: and I was hoping that maybe Warren's here to give us an update on that perhaps.

[0:05:53] Voice 7: Yeah, otherwise pretty quiet on Cetus in the wintertime.

[0:05:57] Voice 7: We just hope that those fur bows are holding out and see if we can keep the power going all day.

[0:06:07] Voice 7: Thank you.

[0:06:10] Voice 5: And I neglected to mention, of course, everyone is aware of the tragedy of the fire

[0:06:18] Voice 5: on Penelakut, where a five-unit housing complex was totally destroyed on January 16th. And

[0:06:28] Manager of Bylaw Compliance and Enforcement: And

[0:06:28] Voice 5: Penelakut Chief Pam Jack did say that everyone escaped safely, but there has been severe impacts for the families that were displaced.

[0:06:41] Voice 5: So there is a fundraising campaign still underway.

[0:06:45] Voice 5: way um i know our senior indigenous relations advisor joe elliott had sent out a notice to

[0:06:52] Voice 5: all trustees um that uh if anyone wants to transfer contributions there's an email there

[0:06:59] Voice 5: or donate to the gofundme and uh they're going to be looking for securing housing for the displaced

[0:07:06] Voice 5: members so um just wanted to acknowledge that that while we are comfortable and housed um

[0:07:12] Voice 5: Yeah, the recent tragedy. We need to look after everyone in our community and those in Penelakut as well. So our hearts go out to everyone there. I'm glad that they're safe.

[0:07:26] Trustee Luckham: Indeed. Thank you, Toby.

[0:07:30] Voice 5: so we'll open for public comment now members of the public who wish to address the local

[0:07:37] Voice 5: trust committee on matters within the local trust area jurisdiction first and then trust-wide

[0:07:44] Voice 5: secondly please keep your comments to topics that are relevant and be respectful and mindful

[0:07:52] Voice 5: that this is a workplace and all the standards of um safe workplaces um are in place i see your hand

[0:08:00] Voice 5: up renee good

[0:08:03] Voice 4: morning chair um just to note i just received um an update that there was um a member

[0:08:11] Voice 4: of the community um looking to share some information about a upcoming proposal they'd

[0:08:16] Voice 4: like to make so they're unable to make it today due to the inclement weather but you do have the

[0:08:21] Voice 4: information um shared with the local trust committee and that will be added as correspondence

[0:08:27] Voice 4: afterwards to the agenda for information okay

[0:08:29] Voice 5: that's great so we can add that as correspondence

[0:08:33] Voice 5: and we'll look for the um the application and any other material trustees did you get that

[0:08:43] Voice 5: uh letter it was just forwarded i think this morning yeah

[0:08:47] Trustee Luckham: it was last night i did receive it

[0:08:50] Trustee Luckham: it. I've also engaged quite a bit with Doug on this property. I've done a site visit over there

[0:08:56] Trustee Luckham: well in advance of the application. He's interested in seeing whether or not there's

[0:09:02] Trustee Luckham: opportunities for sponsorship at the application on that property. So it's worth looking at that

[0:09:08] Trustee Luckham: closely. And it's a Green Shores project essentially. And so we can certainly consider

[0:09:16] Trustee Luckham: to that one that gets before us

[0:09:22] Voice 5: trustee hunter any thoughts yeah

[0:09:26] Voice 7: i just i read it this morning

[0:09:27] Voice 7: um i had i had no other knowledge of it previous to that but um certainly willing to look at

[0:09:35] Voice 7: anything that helps the shoreline because it is eroding away

[0:09:44] Voice 5: yeah and i guess is there some discussion that this could be a model um project and replicable

[0:09:50] Voice 5: and what sponsorship could look like if this was perhaps a minor project of the LTC.

[0:09:57] Voice 5: I don't know if we can have that conversation, but we'll have to wait and see as the application goes forward.

[0:10:02] Voice 5: But thanks to Doug Fenton for alerting us.

[0:10:06] Voice 5: It looks really interesting, and I'm glad to hear people are using the Green Shores program.

[0:10:12] Voice 5: That's what we need to be doing.

[0:10:16] Voice 5: um okay so i don't see anyone else in attendance lisa unless i'm missing anyone so uh we'll just

[0:10:27] Voice 5: close the public comment period and go into the rest of our business so we've got minutes dated

[0:10:32] Voice 5: september 10th 2024 for adoption and november 12th 2024 for adoption any comments or amendments on

[0:10:41] Voice 5: minutes none

[0:10:43] Trustee Luckham: okay

[0:10:45] Voice 5: i'll take it by general consent that the minutes dated september 10 2024 and

[0:10:49] Voice 5: september 12 2024 be adopted follow-up action list on page 16 of your agenda um any questions

[0:10:59] Voice 5: or updates from staff i

[0:11:08] Voice 4: have one through the chair yeah go ahead renee um for the follow-up action

[0:11:14] Voice 4: if there's no other questions from the trustees there's a follow-up action item

[0:11:19] Voice 4: from July 2nd this is on page 16 of the agenda and this is regarding bylaws 113 and 114

[0:11:30] Voice 4: the adopted bylaws for the marine areas project review and there's there's an additional item so

[0:11:37] Voice 4: those that project or those bylaws are adopted so that's done there's a follow-up action to that

[0:11:43] Voice 4: to say to prepare a letter to the Ministry of Environment written and

[0:11:51] Voice 4: including a cover letter written by the chair staff just wanted to get a little

[0:11:56] Voice 4: bit more clarity on what the letter what the LTC would like the letter to say if

[0:12:04] Voice 4: you'd like staff to assist in drafting it or if the chair would draft it just

[0:12:09] Voice 4: some clarity there so we can um we can see what what uh what support you need to do that

[0:12:18] Voice 9: right

[0:12:19] Voice 9: perhaps i could speak to that

[0:12:21] Voice 9: is that

[0:12:24] Trustee Luckham: right chair yes please do

[0:12:26] Trustee Luckham: yeah thanks for raising that um

[0:12:32] Trustee Luckham: i guess uh the rationale for writing um because we have new ministers um both uh with the island

[0:12:44] Trustee Luckham: trust and presumably also within the Ministry of Environment, that application was rejected

[0:12:51] Trustee Luckham: and the, as indicated in the follow-up action list, but of course the tentative lease that

[0:12:58] Trustee Luckham: was offered to the applicant in advance of the local government considering the zoning

[0:13:06] Trustee Luckham: for that. Without any other knowledge, that license is still pending. And we wrote to the

[0:13:19] Trustee Luckham: minister at the time that we wanted that application withdrawn or canceled, whatever

[0:13:28] Trustee Luckham: whatever their process is.

[0:13:30] Trustee Luckham: And, of course, the election arose in that period.

[0:13:37] Trustee Luckham: I had had some conversation with some ministry staff

[0:13:41] Trustee Luckham: and our ministry staff just by circumstance at UBCM,

[0:13:47] Trustee Luckham: and there was some communication,

[0:13:49] Trustee Luckham: but it became apparent that there was going to be no decision

[0:13:52] Trustee Luckham: or comments or remarks from the ministry in that interregnum period.

[0:13:58] Trustee Luckham: Clearly, we're on a new path now, and it does seem that we should pursue closing that file, because I don't believe it's closed until that permit is canceled, for want of a better phrase.

[0:14:17] Trustee Luckham: there may be different language so i'm happy to work with staff to capture that but essentially

[0:14:25] Trustee Luckham: it's a rewrite of the letter or a follow-up on the letter that was sent back in i don't know

[0:14:33] Trustee Luckham: when that was august september maybe quite a while ago and i unless you have other information for us

[0:14:41] Trustee Luckham: I don't believe we've heard back.

[0:14:45] Voice 5: So providing an update and requesting that the tentative lease, you said, or that the permit, like, have they been issued a permit?

[0:14:53] Trustee Luckham: Well, it's a funny process that they do and that they, and maybe Renee might be able to speak to it,

[0:14:58] Trustee Luckham: but they sort of issue a permit pending a confirmation that the use is compliant with the zoning.

[0:15:12] Trustee Luckham: And, of course, it wasn't.

[0:15:13] Trustee Luckham: And so there we are.

[0:15:21] Voice 4: Through the chair, I don't have any more information to share on this particular license and tentative lease,

[0:15:28] Voice 4: but that could be something we just we clarify maybe in the letter so I can work with trustee

[0:15:34] Voice 4: Peterson sorry trustee Luckham to to craft that yeah

[0:15:40] Trustee Luckham: if we circulated that previous letter

[0:15:43] Trustee Luckham: that would help yeah yeah

[0:15:47] Voice 5: there was some good wording in that previous

[0:15:49] Trustee Luckham: I think Toby you signed

[0:15:50] Trustee Luckham: that letter i think maybe i crafted it and you said you

[0:15:52] Voice 5: did yeah okay great okay great um

[0:16:00] Voice 5: any other items or updates um from the fall of action list looks pretty

[0:16:07] Voice 4: good to me i have one

[0:16:09] Voice 4: more through the chair one more question um and i'll pause if any other trustees have questions

[0:16:16] Voice 4: of the follow-up action list. On page 16 from September 5th, we also have a note for a follow-up

[0:16:24] Voice 4: action item where there's an invitation to happen to Ken Thomas or another elder to open a future

[0:16:33] Voice 4: LTC meeting. So we just wanted to follow up to see if that's something that's still desired and

[0:16:40] Voice 4: And we can add that update, and I can update staff on that one as well, that action item.

[0:16:49] Trustee Luckham: Yeah, I think that I was taking some responsibility for that.

[0:16:53] Trustee Luckham: It says that there.

[0:16:54] Trustee Luckham: And the timing hasn't been perfect.

[0:16:58] Trustee Luckham: I want this to be a genuine opportunity for engagement.

[0:17:02] Trustee Luckham: engagement, and actually I'm reflecting on the request that we got from the Valdez Conservancy

[0:17:12] Trustee Luckham: that maybe there's an opportunity to bring LACs and leadership and Penelope leadership together

[0:17:20] Trustee Luckham: on a visit to Valdez, but I'm getting ahead of myself.

[0:17:27] Voice 5: No, I think that would be, I think there's

[0:17:30] Voice 5: been some stuff happening in the background that we need to work on and i think figuring out the

[0:17:37] Voice 5: appropriate timing is definitely the right tactic right now and

[0:17:42] Trustee Luckham: there's been significant engagement

[0:17:44] Trustee Luckham: with the galliano ltc uh with penelakut um with respect to the lands on penelakut uh or on galliano

[0:17:51] Trustee Luckham: that are um is really great uh i overall islands trust relationship building so um and of course

[0:17:59] Trustee Luckham: the tragedy that happened with the house fires and and it is winter time and so let's make sure

[0:18:05] Trustee Luckham: we pick this thread up okay

[0:18:07] Voice 5: yeah thank you okay no other questions thanks chair all right

[0:18:15] Voice 5: anything else from trustees if not we'll um

[0:18:18] Trustee Luckham: um just bear with me a second because i realized

[0:18:21] Trustee Luckham: that i haven't thought this through entirely just future meeting dates um because i think

[0:18:28] Trustee Luckham: the follow-up action this indicates that we um updated that but i would like to

[0:18:34] Trustee Luckham: that was uh i was going to speak to meeting future meetings uh particularly during the 10th and um

[0:18:41] Trustee Luckham: and so i apologize i didn't actually add that a new as a new business item could we discuss

[0:18:46] Trustee Luckham: maybe we'll just do that when we get to upcoming meetings at 15.1 and maybe just embrace that all

[0:18:51] Trustee Luckham: together yeah

[0:18:52] Voice 5: that sounds good thanks uh just remind me if i don't get back

[0:18:58] Trustee Luckham: to that there's

[0:18:59] Trustee Luckham: no doubt i will yeah yeah

[0:19:01] Voice 5: okay um great well thanks for that uh so we do have an application

[0:19:07] Voice 5: or a referral rather uh item 9.1 from salt spring island local trust committee bylaw number 541

[0:19:14] Voice 5: one oh there we are um so this is changing subject property zoning from rural to rural

[0:19:25] Voice 5: variant f to permit one dwelling in one uh full-time cottage so unless there's any reason

[0:19:32] Voice 5: to say otherwise i would say that our interests are unaffected by the bylaw

[0:19:37] Voice 5: would

[0:19:38] Trustee Luckham: you like me to make a motion to that effect

[0:19:39] Voice 5: please do sir i

[0:19:41] Trustee Luckham: would move that the

[0:19:42] Trustee Luckham: thetis island local trust committee advise salt spring island local trust committee

[0:19:45] Trustee Luckham: that bylaw number 54, sorry, 541 does not impact the interests of the Thetis Island

[0:19:53] Trustee Luckham: Local Trust Committee. Second.

[0:19:56] Voice 5: Thank you. And all those in favor? Aye. Aye.

[0:20:02] Voice 5: Aye. I think we can,

[0:20:05] Voice 5: I think just by default, if we don't respond, it's considered our interests are unaffected,

[0:20:09] Voice 5: but it's always good to be clear.

[0:20:13] Trustee Luckham: Well, you know, I always like to be proactive on

[0:20:18] Trustee Luckham: those these particular referrals from local trust committees yeah only because some local

[0:20:22] Trustee Luckham: trust committees don't want to know what's going on in the other islands and don't receive them

[0:20:27] Trustee Luckham: by

[0:20:27] Voice 6: motion

[0:20:29] Trustee Luckham: and um certainly as a federation what happens on one island potentially impacts all

[0:20:36] Trustee Luckham: islands um and it's worth having so

[0:20:40] Voice 5: i'm

[0:20:42] Trustee Luckham: being a little formal there no

[0:20:44] Voice 5: that's great thank you

[0:20:45] Voice 5: Okay, so we'll get into the meat of our agenda. It is pretty lean today,

[0:20:53] Voice 6: so we

[0:20:55] Voice 5: don't have to speed through this. We can take our time. So, item 10.1, the minor project prioritization and selection. We've got a staff report starting on page 23. Turn it over to you, Margot.

[0:21:09] Voice 5: Thank

[0:21:10] Planner Thomaidis (probable): you, Charlie. Good morning, everyone. Yeah, so this report outlines all the projects

[0:21:16] Planner Thomaidis (probable): currently listed on the LTC's future projects list as potential minor projects. The LTC can

[0:21:23] Planner Thomaidis (probable): select any of these projects or another project to become a minor project subject to funding

[0:21:30] Planner Thomaidis (probable): through LTC resolution. Staff are suggesting to combine a number of proposed minor projects into

[0:21:37] Planner Thomaidis (probable): into one minor land use by law amendment project.

[0:21:41] Planner Thomaidis (probable): This presents an opportunity to ensure better integration

[0:21:45] Planner Thomaidis (probable): and efficiency in achieving multiple LTC objectives

[0:21:49] Planner Thomaidis (probable): within the next year, within the next fiscal year.

[0:21:53] Planner Thomaidis (probable): And yeah, the LTC is being asked to review

[0:21:57] Planner Thomaidis (probable): these potential minor projects,

[0:22:01] Planner Thomaidis (probable): confirm the next minor project priority

[0:22:03] Planner Thomaidis (probable): while clarifying the scope and objectives

[0:22:06] Planner Thomaidis (probable): objectives of the selected project.

[0:22:08] Planner Thomaidis (probable): Staff also in this report,

[0:22:12] Planner Thomaidis (probable): reported back on on island compost

[0:22:15] Planner Thomaidis (probable): facilities sort of following up from

[0:22:16] Planner Thomaidis (probable): previous LTC discussion and direction.

[0:22:20] Planner Thomaidis (probable): I think it was determined that staff

[0:22:23] Planner Thomaidis (probable): recommend that anyone interested in

[0:22:25] Planner Thomaidis (probable): operating an on island compost facility

[0:22:28] Planner Thomaidis (probable): on Thetis must apply for a site

[0:22:30] Planner Thomaidis (probable): specific rezoning with the LTC.

[0:22:32] Planner Thomaidis (probable): And then this was also looking at whether a soil deposit and removal by-law is appropriate.

[0:22:40] Planner Thomaidis (probable): I think at the time of a site-specific rezoning application, it could be assessed whether

[0:22:46] Planner Thomaidis (probable): a soil deposit and removal by-law would be recommended as well, whether it would be appropriate.

[0:22:52] Planner Thomaidis (probable): Staff generally advise against the LTC allowing for compost manufacturing facilities outright

[0:22:59] Planner Thomaidis (probable): right in all residential and or agricultural zones um so yeah that this report also just

[0:23:06] Planner Thomaidis (probable): provided a quick update on all of that um happy to answer questions if you have them and staff

[0:23:13] Planner Thomaidis (probable): recommend that the thetis island local trust committee request staff prepare a project charter

[0:23:20] Planner Thomaidis (probable): for the targeted lub amendment updates including rainwater fences and derelict vehicles as a minor

[0:23:28] Planner Thomaidis (probable): project with scope and objectives as defined by the local trust committee thank you excellent

[0:23:36] Voice 5: thank you for that report um staff to midas trustees do you have comments questions go ahead

[0:23:44] Voice 5: there trustee luckham uh

[0:23:46] Trustee Luckham: well i want to thank margo for um the work invested in this one and

[0:23:51] Trustee Luckham: the conversation that i had with you and certainly although i might have uh if i was feeling more

[0:23:57] Trustee Luckham: ambitious i might like to tackle a few other things however i think focusing on what we can do

[0:24:06] Trustee Luckham: readily this term has resulted in this short list and so i'm in support of the recommendation

[0:24:14] Trustee Luckham: that's there and i'll just speak maybe to those three things that the these days with climate

[0:24:21] Trustee Luckham: change and water shortages rainwater catchment has been a conversation for a very long time

[0:24:26] Trustee Luckham: and and often it's rejected because of the cost associated with a tank well as

[0:24:33] Trustee Luckham: houses strangely enough to build a new house reaches a million dollars in some

[0:24:40] Trustee Luckham: cases and even hundreds of thousands of dollars in the most smallest type of

[0:24:45] Trustee Luckham: dwelling the extra few thousand dollars associated with putting water storage on

[0:24:50] Trustee Luckham: site for non potable water usages gardening fire suppression cleaning and

[0:24:56] Trustee Luckham: maintenance around your property seems like a reasonable thing to do. So I would like to

[0:25:01] Trustee Luckham: focus on that. Fences came up a couple of years ago now, when somebody built a fence from one

[0:25:08] Trustee Luckham: end of the property all the way down to the waterline. And that seemed to be objectionable

[0:25:14] Trustee Luckham: to some. And that turns out there are no regulations or control or management associated

[0:25:20] Trustee Luckham: with fences. So I think we can look at that and determine whether or not it's appropriate or not.

[0:25:25] Trustee Luckham: But creating a limitation that the fence ends outside of the setback to the sea, I think, is at a minimum reasonable.

[0:25:36] Trustee Luckham: But perhaps we might also consider setting, for instance, a maximum height of six feet or something like that, whatever the number might be.

[0:25:44] Trustee Luckham: There is no height, and this one particular fence is 12 or 14 feet at one particular location.

[0:25:53] Trustee Luckham: So, worthy of consideration. And then the derelict vehicles was raised in the bylaw enforcement activity on the lot 188, the PEG property, that the difficulty with them and the time that is taken to assert remediation of that property has been associated with the language in the LUB and the definition of a derelict vehicle.

[0:26:18] Trustee Luckham: And so I think it would help everybody to remedy that. And I would look forward to Warren Dingman's advice on the wording for that so that there is better potential for us to act when there's a blatant violation of the bylaws.

[0:26:34] Trustee Luckham: So those are my remarks and I'd be happy to make a motion when we're ready and over to Ken Hunter.

[0:26:42] Voice 5: Okay. Trustee Hunter, what are your thoughts on this?

[0:26:44] Voice 5: Thank

[0:26:45] Voice 7: you. I'm not really in favor of the 2,000-gallon water tank. I mean, what if somebody has a well that produces 30 gallons per minute? So, just to do a blanket coverage on that, I'm not sure what the public thinks of it. I'd like to hear from people before I would go ahead with that.

[0:27:07] Voice 7: um and the fences yes i i can see a fence height that's fine uh and also from the setback to the

[0:27:17] Voice 7: sea reasonable to me um derelict vehicles well um yeah i i know where there's a few

[0:27:28] Voice 7: you um so now is this still going to be uh like um if someone complains is it going to be complaint

[0:27:42] Voice 7: driven all of these things as they usually are i suppose i

[0:27:46] Trustee Luckham: would i would hope so and expect so yeah

[0:27:48] Voice 7: yeah fair enough um yeah the only one i don't really agree with right now is the water storage

[0:27:55] Voice 7: uh being mandatory for new construction i mean as chair lucker as trustee luckham has already

[0:28:02] Voice 7: he said it's very expensive to do anything and you know we're just adding one more straw to the

[0:28:09] Voice 7: camel's back as it were so i would like to take another look at that thank you okay

[0:28:18] Voice 5: um so the

[0:28:20] Voice 5: derelict vehicles i had a question so this project would only amend the definition of derelict

[0:28:27] Voice 5: vehicles to it's just the wording is there's a few double negatives or something so i'm confused

[0:28:36] Voice 5: um only allow unlicensed vehicles for a short period of time so they'd be allowed for so there'd

[0:28:46] Trustee Luckham: be like

[0:28:46] Voice 5: a grace window for an unlicensed vehicle and after that it would yeah

[0:28:51] Trustee Luckham: i think the grace

[0:28:52] Trustee Luckham: The race

[0:28:52] Trustee Luckham: period is four years, and that was a limitation with us applying, so a shorter race period.

[0:29:03] Voice 5: Okay, a shorter length of time.

[0:29:06] Trustee Luckham: Warren can maybe speak to that if you wish at this time.

[0:29:11] Voice 5: Sure.

[0:29:12] Voice 5: Is there a real issue here, or would it be resolved with that Lot 88 cleanup?

[0:29:19] Voice 5: up?

[0:29:20] Manager of Bylaw Compliance and Enforcement: So Chair, Thetis Island has the longest time period at present within all of the bylaws for

[0:29:32] Manager of Bylaw Compliance and Enforcement: Island Trust of five years. Gabriola, for example, if your vehicle is unlicensed for more than two

[0:29:39] Manager of Bylaw Compliance and Enforcement: years and it's unscreened, then it can be considered derelict. And some bylaws don't have

[0:29:45] Manager of Bylaw Compliance and Enforcement: the time period at all. It'd be really up to the discretion of the bylaw officer. Either this is a

[0:29:51] Manager of Bylaw Compliance and Enforcement: derelict vehicle or it isn't but the model is often contained if the vehicle

[0:29:55] Manager of Bylaw Compliance and Enforcement: is screened then it's not an issue certainly of course if it's light

[0:30:00] Manager of Bylaw Compliance and Enforcement: then it's not an issue but the time period should be something that is less

[0:30:05] Manager of Bylaw Compliance and Enforcement: than five years two years would be much much better yeah in my opinion agreed

[0:30:16] Voice 5: okay and you just put the current leave the definition in there Margo in the

[0:30:20] Voice 5: chat their vehicle means vehicles have to be a license operate on a highway not

[0:30:25] Voice 5: been licensed for a period of five years not in a garage carport or other

[0:30:29] Voice 5: the building. Thanks for that. Okay. Got it now. I understand. Okay. So we're looking at combining

[0:30:36] Voice 5: three elements. Trustee Hunter is not in favor of the rainwater catchment. Trustee?

[0:30:44] Trustee Luckham: Yeah, I think with respect to Trustee Hunter's concerns, I think actually he may or may not be

[0:30:50] Trustee Luckham: in favor, but he also indicated that we should enter into some public consultation in order to

[0:30:55] Trustee Luckham: determine whether or not others think that that's a good thing or not and so i would like to uh for

[0:31:02] Trustee Luckham: us to advance this project and through that advancing the project and generating some

[0:31:07] Trustee Luckham: language we can determine whether or not there's public support for it which we would of course

[0:31:13] Trustee Luckham: always do and um and if it turns out that there's not any public support for it then we can certainly

[0:31:18] Trustee Luckham: back away from one or more elements and but i would say this is um something that's achievable

[0:31:24] Trustee Luckham: and we can take it off the list so to speak if it doesn't get advanced it's it's been on the

[0:31:30] Trustee Luckham: all these have been on the list for a while so

[0:31:36] Voice 5: i just wanted to ask then the legislative process

[0:31:38] Voice 5: um would include public hearings is that correct because it's only four to six months

[0:31:43] Voice 5: this is not well

[0:31:45] Trustee Luckham: it's an lub so it doesn't really have public hearing but we can show

[0:31:48] Trustee Luckham: public engagement and we would of course refer to apc um oh yeah yeah any um

[0:31:55] Voice 4: yeah comments

[0:31:58] Voice 4: through the chair um the in the table on page i believe it's 25 um it might be 26 as well

[0:32:09] Voice 4: it's the suggested project it does include a level of or some budget for public engagement so that

[0:32:17] Voice 4: could include a cim for example but that um that information that direction to staff does help

[0:32:24] Voice 4: inform for when staff would prepare project charter to bring back for you

[0:32:32] Voice 5: okay as long as there's some public uh consultation i definitely think that um

[0:32:40] Voice 5: this would would this be suitable to take the temperature the community trustee hunter or um

[0:32:46] Voice 5: would you not accept a project that includes rainwater catchment in it at all at this point

[0:32:52] Voice 5: yeah

[0:32:56] Voice 7: thank you um yeah i i just don't know that um i this is a surprise to me the first time i've

[0:33:06] Voice 7: heard of it of course so uh i would like to see what people think about it uh also i'm reading

[0:33:14] Voice 7: down this soil is it is the soil deposit removal bylaw part of this too on the next page on page

[0:33:20] Voice 7: page 25 nope

[0:33:23] Voice 5: no it's it's either this staff are suggesting one project with rainwater storage

[0:33:30] Voice 5: fences and derelict vehicles fair enough or

[0:33:32] Voice 5: we could do the soil deposit and removal bylaw but

[0:33:35] Voice 5: they're not recommending that for the reasons stated on page okay

[0:33:40] Voice 7: so if i'm voting for this

[0:33:43] Voice 7: consolidation uh and then trustee luck i'm saying well we can find out later whether people really

[0:33:50] Voice 7: really want it or not and then we can cancel it or take it off the list well

[0:33:58] Voice 5: there's been a

[0:33:58] Voice 5: community information meeting oh yeah sorry i'm going to turn my sorry i missed could you repeat

[0:34:06] Voice 5: that trustee hunter i just missed it my videos i

[0:34:09] Voice 7: i'm just concerned that we're adding something

[0:34:12] Voice 7: to the building process that i'm not sure if it's really necessary and i'm not sure if the people

[0:34:19] Voice 7: wanted so that's my concern yeah

[0:34:24] Voice 5: so staff could you speak to at what point

[0:34:27] Voice 5: with the public input be able to influence the process such that the by

[0:34:31] Voice 5: law amendments could drop that section if there wasn't public support for it

[0:34:39] Voice 5: yeah

[0:34:42] Planner Thomaidis (probable): through the chair I think that it would be doing some community

[0:34:47] Planner Thomaidis (probable): consultation prior to drafting bylaw amendments getting a sense of whether to include you know

[0:34:55] Planner Thomaidis (probable): wording about requiring rainwater catchment in the draft bylaw amendments prior to first reading

[0:35:00] Planner Thomaidis (probable): so yeah that would be on the top like at the beginning of the process right

[0:35:09] Voice 5: so there will

[0:35:10] Voice 5: be opportunity through this process for the public to say whether this is desired or not

[0:35:16] Voice 5: yes yeah and

[0:35:19] Voice 7: I did have one other point obviously they're going to need some kind of a structure to

[0:35:25] Voice 7: catch the rainwater and you know it's it could get complicated as far as I can see and anyway

[0:35:38] Voice 7: I have nothing wrong with water for fire protection that's a that's a no-brainer but

[0:35:45] Voice 7: But just worrying about the cost and the siting of it

[0:35:49] Voice 7: and what other structures will have to go along with it, et cetera, et cetera.

[0:35:55] Voice 7: So there's quite a bit to it, really.

[0:35:57] Voice 7: Thank you.

[0:35:58] Voice 5: Thanks.

[0:36:00] Voice 5: So just one further point to that.

[0:36:03] Voice 5: A structure, we're not necessarily talking just rainwater harvesting.

[0:36:08] Voice 5: This is non-potable water to store for various activities.

[0:36:12] Voice 5: activities um if a person does have a well they can pump into the cistern and then you've got

[0:36:20] Voice 5: that water stored for whatever use you want so i think the wording now is to keep it flexible for

[0:36:29] Voice 5: freshwater storage um we had this conversation at it

[0:36:35] Trustee Luckham: does say rainwater exactly

[0:36:37] Voice 5: so do we want

[0:36:39] Voice 5: to change that because the latest information from Narissa planner Chadwick

[0:36:43] Voice 5: was fresh water storage is more in line with it allows the flexibility to be

[0:36:54] Voice 5: either well water or rainwater but I think that would all be in discovery in

[0:37:01] Voice 5: the through the project charter yeah

[0:37:07] Trustee Luckham: I would stick to rainwater if it becomes

[0:37:09] Trustee Luckham: apparent that it should change and that's a different story well

[0:37:15] Voice 5: we do have

[0:37:16] Voice 5: a freshwater specialist on staff so i'm sure we can get those answers

[0:37:19] Voice 9: absolutely yeah

[0:37:20] Voice 5: okay um

[0:37:23] Voice 5: is anybody comfortable moving one of the uh recommended or alternative motions

[0:37:30] Voice 5: so

[0:37:30] Trustee Luckham: i would move that the theater sign a local trust committee request staff para project

[0:37:34] Trustee Luckham: charter for the targeted lub amendment updates rainwater fences and derelict vehicles minor

[0:37:41] Trustee Luckham: project with scope and objectives as defined by the local trust me do I have

[0:37:48] Voice 5: a seconder it doesn't mean you agree with the motion if you second it I am

[0:37:54] Voice 7: going to second the motion

[0:37:55] Voice 5: Thank You trustee hunter discussion on the motion

[0:38:04] Voice 5: so staff will come back with scope and with a proposed charter and the local

[0:38:14] Voice 5: trust committee will then be able to have input with scope and objectives so

[0:38:18] Voice 5: So if we don't agree with some of the scope

[0:38:21] Voice 5: or objectives that can be amended, okay.

[0:38:24] Trustee Luckham: Yeah, so just maybe for Ken's benefit,

[0:38:29] Trustee Luckham: the project charter is something

[0:38:32] Trustee Luckham: that we will have to agree upon

[0:38:34] Trustee Luckham: and it will spell out the steps,

[0:38:37] Trustee Luckham: the public engagement

[0:38:41] Trustee Luckham: and whatever budget's necessary to accomplish it.

[0:38:44] Trustee Luckham: And it's something that we will see at a future meeting

[0:38:47] Trustee Luckham: that doesn't actually enable the project but provides the opportunity for the project to be

[0:38:56] Trustee Luckham: discussed and advanced to a point in the future where we would determine the applicability or

[0:39:05] Trustee Luckham: necessity or acceptability of any of the elements of it so it's a working document really

[0:39:15] Voice 5: trustee

[0:39:16] Voice 5: or do you have any more concerns no

[0:39:20] Voice 7: i'm fine with it thank you

[0:39:22] Voice 5: great so i'll call for the vote all

[0:39:25] Voice 5: those in favor aye

[0:39:26] Voice 7: aye

[0:39:28] Voice 5: and that is carried thank

[0:39:29] Voice 7: you thank you

[0:39:30] Voice 5: everyone thank you staff and thank

[0:39:32] Voice 5: you trustee luckham for doing some pre-work with margo it's very helpful and we are marching on to

[0:39:42] Voice 5: a new potential project that's great okay so moving into correspondence 11.1 we have an email

[0:39:52] Voice 5: that goes back to october 31st 2024 from paul duncan regarding cap the tax movement

[0:40:02] Voice 5: and i will say i admire mr duncan's commitment and level of knowledge

[0:40:09] Voice 5: here he's brought quite a bit of information forward

[0:40:14] Voice 5: trustees is there anything do you want to raise this uh for a response or we just receive it for

[0:40:20] Voice 5: information i'll

[0:40:29] Trustee Luckham: uh maybe speak to it um i too am grateful for the work that paul has done um

[0:40:36] Trustee Luckham: i had at least one maybe more conversation with him with respect to the development of this work

[0:40:42] Trustee Luckham: and certainly appreciate that he's gone to the cowichan valley regional district with this and

[0:40:53] Trustee Luckham: You know, there is, I think you can't, we can't ignore it, that there's a request for us to sign some petition or commitment to cap the tax.

[0:41:07] Trustee Luckham: And certainly that's an interesting concept.

[0:41:13] Trustee Luckham: Quite frankly, I'm not likely to sign such a thing, a cap the tax, because I don't really know what it means and how that would be implemented.

[0:41:21] Trustee Luckham: I along with a number of other with along with the financial planning committee I'm a sitting

[0:41:28] Trustee Luckham: member on the financial planning committee we are diligent with attempting to keep taxes to

[0:41:37] Trustee Luckham: the absolute lowest possible we continue to cut projects and programs in order to do that

[0:41:43] Trustee Luckham: And so we are doing our utmost best to minimize tax increases to what, at the end of the day, turns out to be doable, rather than fixing a number to cap the tax at.

[0:42:02] Trustee Luckham: Certainly, we can see that the capital or Cowichan Valley regional tax rates are very different to our own.

[0:42:10] Trustee Luckham: And certainly it's interesting to consider that you might use inflation as a measure, but I don't find that the inflationary numbers that are provided by the government, other government, levels of government, with respect to what inflation is, reflects my grocery bills or other expenses associated with living and associated with running a business and operating a local government.

[0:42:34] Trustee Luckham: it. So we're doing our best, Paul, and appreciate all your work. And I will continue to do my best

[0:42:41] Trustee Luckham: to do what is reasonable in terms of financial requests. And we're hoping that the number will

[0:42:47] Trustee Luckham: be continue to be low as it has been over the years at the Islands Trust, as low as possible

[0:42:53] Trustee Luckham: anyway. So just those are my remarks and want to thank Paul for it.

[0:43:00] Voice 5: Yeah, thank you.

[0:43:01] Voice 5: Thank you. There are a number of different asks in this. I guess it's a presentation to the CVRD with a covering letter. I would suggest to Paul Duncan that if the call is to ask the local governments to restrict the taxes by a certain amount,

[0:43:28] Voice 5: out there needs to be enough of a signal from constituents that this is a desire i could never

[0:43:35] Voice 5: take on a commitment to cap the tax at a certain level unless there was you know a large movement

[0:43:43] Voice 5: and and people just said we simply don't want to pay anything for and so you know there there

[0:43:51] Voice 5: There would definitely be a conversation there, but I don't see evidence yet that constituents aren't getting value for the tax dollars they are paying.

[0:44:03] Voice 5: And Thetis is, I recognize the numbers seem large, especially when you're funding community projects and endeavors.

[0:44:14] Voice 5: Capriola as well we funded a multi-million dollar health clinic and integrated health clinic because

[0:44:21] Voice 5: we needed that and that's what communities we just we determine our priorities and

[0:44:28] Voice 5: figure out a way to make it happen but local governments are here to serve and I don't think

[0:44:33] Voice 5: we can necessarily restrict that to a certain percentage point every year because it's going

[0:44:40] Voice 5: to change so i look forward to further conversation um do we need to respond to mr duncan or just

[0:44:48] Voice 5: receive this for information and thank him for his engagement on the issue yes trustee luckham

[0:44:57] Trustee Luckham: i would suggest we receive it for information paul does observe our meetings

[0:45:03] Trustee Luckham: i know so and i can certainly express to him thanks personally when i see him um but i just

[0:45:11] Trustee Luckham: I just want to note and acknowledge what you made me think that is worthy of mention is about the fundraising on your own island associated with community interests and facilities and like.

[0:45:25] Trustee Luckham: And really, the announcement that we're back into the black with our own community center here, which was an amazing and significant fundraising process, where it became apparent in this process that there is so little funding available to do this kind of thing in community.

[0:45:47] Trustee Luckham: And it was, I would say it was pretty painful. It was a lot of years work. But what a celebration that this community was able to secure funding where it was available to us.

[0:45:58] Trustee Luckham: And, and that generosity of individuals has facilitated the, this new building.

[0:46:07] Trustee Luckham: and what that will last us for a very very long time but indeed the mechanisms to fund

[0:46:13] Trustee Luckham: things like this need to change as much as we need to keep our taxes down certainly but

[0:46:20] Trustee Luckham: opportunities to do the important work um on in terms of community infrastructure and services

[0:46:27] Trustee Luckham: is um critically important and the islands trust does get itself caught between a rock and a hard

[0:46:34] Trustee Luckham: place often and that some of the funding is not available because we're not a regional district

[0:46:40] Trustee Luckham: there you go thanks everybody that's

[0:46:43] Voice 5: right thank you um okay so we'll move on to reports um i

[0:46:52] Voice 5: actually neglected to do a chair's report and i had a few items prepared so i sort of skipped over

[0:47:00] Voice 5: to uh anyway well

[0:47:03] Trustee Luckham: you're on the conservancy as well so i just i'll

[0:47:05] Voice 5: i'll jump in the so the

[0:47:06] Voice 5: conservancy report there's a highlights uh from our november 19th board meeting we have had one

[0:47:11] Voice 5: since then and so i'm happy to announce that we've elected a new chair lisa govro uh galliano

[0:47:19] Voice 5: island trustee is now chair of the island's dress conservancy we're all thrilled she was acclaimed

[0:47:27] Voice 5: uh nobody else um i wanted to put themselves in the ring and then vice chair uh tanner timothy

[0:47:33] Voice 5: who's a provincial appointee um fairly young man and uh gis technician from i think we i come nation

[0:47:43] Voice 5: up north uh lives in burnaby and he's just been an incredible asset uh and voice in the

[0:47:49] Voice 5: conservancy team we're very grateful for his leadership so that's an update there um there

[0:47:56] Voice 5: There was a few other notes I wanted to provide.

[0:47:59] Voice 5: So with your indulgence, there is a housing needs report survey that the Islands Trust has been putting out, and that closes today, February 4th.

[0:48:11] Voice 6: So

[0:48:12] Voice 5: the link for the survey has been sent out through the subscriber notice.

[0:48:17] Voice 5: If you need the link, I guess you could email me.

[0:48:21] Voice 5: You could probably find it on our website.

[0:48:24] Voice 5: site. This is because of course we have to complete a housing needs report to meet provincial

[0:48:29] Voice 5: requirements and are conducting a survey to supplement the data so that it more reflects

[0:48:35] Voice 5: the local current housing needs. On the subject of budget as well I'm on the financial planning

[0:48:43] Voice 5: committee and we have been wrestling with how to do public engagement on the budget and financial

[0:48:52] Voice 5: planning more broadly and the islands trust priorities in a more proactive way

[0:48:59] Voice 5: so that it does actually influence the budget development so in the past I

[0:49:05] Voice 5: think surveys were done up until 2022 but they went out so late that it you

[0:49:13] Voice 5: know we'd already viewed the budget two or three drafts and there wasn't much

[0:49:18] Voice 5: wiggle room so we've been developing a survey and public engagement that will

[0:49:25] Voice 5: be scheduled for May 2025 and that will give ample time for input on budget

[0:49:31] Voice 5: development and priorities for the following fiscal 2627 policy statement

[0:49:38] Voice 5: amendment project we are trying to proceed more quickly through reviewing

[0:49:43] Voice 5: the draft through bi-week bi-monthly meetings but we didn't reach quorum at

[0:49:50] Voice 5: our last meeting so bi-monthly meetings are not going to be a success unless at

[0:49:54] Voice 5: least 14 trustees show up so please folks attend these meetings or we're

[0:49:59] Voice 5: gonna have to figure out another way to do it and finally our new CEO Ruben

[0:50:05] Voice 5: Brawny has been in the role for approximately two months he's been

[0:50:09] Voice 5: meeting with each trustee and of course staff to gain a sense of local interests and challenges

[0:50:16] Voice 5: he seems very open to hearing and integrating all the different many challenges we we all face so

[0:50:25] Voice 5: i think he's embracing the the new role and um i've been pleased with what we've seen and the

[0:50:32] Voice 5: advice we've gotten so far so and just a tiny little note the technical group on the tiny house

[0:50:41] Voice 5: project is going to meet in about 10 days so this has been initiative through the regional planning

[0:50:49] Voice 5: committee to look at legalizing or developing a regulatory framework to legalize tiny homes on

[0:50:56] Voice 5: wheels in the trust area we're focused on um basically gabriola because the regional district

[0:51:03] Voice 5: of nanaimo is already has political direction to explore tiny homes on wheels they're advancing

[0:51:11] Voice 5: another resolution to avicc and ubcm and their staff are very keen to work on this so the

[0:51:17] Voice 5: building inspector long-range planner three tiny hosts manufacturers and uh some wastewater and

[0:51:27] Voice 5: servicing experts and our islands trust planners are getting together for a technical working group

[0:51:35] Voice 5: february 13th and they will try to crack the problem provide recommendations uh by march 31st

[0:51:43] Voice 5: So, and those will be presented to AVICC. Even if there isn't a straightforward regulatory framework, we're going to at least have a path of what needs to be done to make this possible. So lots of interest. I even got an email from Squamish. Everybody's talking about more advocacy to the province on this topic.

[0:52:04] Voice 5: topic so thank you for indulging me that was my chair's report and um back to the agenda we've got

[0:52:13] Voice 5: um Thetis Island applications there is one open application and we've got an expense report very

[0:52:24] Voice 5: much under budget thank you Thetis Island you're providing some slack for some of the assets that

[0:52:31] Voice 5: have more budget uh renee go ahead thanks

[0:52:36] Voice 4: chair um once um you're through the section or completed

[0:52:42] Voice 4: reviewing the section of section 13 staff reports you could if you'd like go back up to the um

[0:52:49] Voice 4: ltc and chair reporting in the agenda if if we went through that piece too quickly you can always

[0:52:58] Voice 5: Yeah, you're right. I sort of just threw my chair report in there.

[0:53:01] Voice 5: No problem. That

[0:53:03] Voice 4: would have been a good idea.

[0:53:05] Voice 4: But we can do it after we go through Section 13 if you'd like. Just let us know.

[0:53:10] Voice 5: I've already done it.

[0:53:12] Voice 4: I'm not going to do another

[0:53:13] Voice 5: chair's report. That was it.

[0:53:14] Voice 5: Okay. Or the trustees.

[0:53:16] Voice 5: Okay. I just put it at the wrong place. I'm sorry, Lisa.

[0:53:18] Voice 5: Oh, the trustees did though. Did they not?

[0:53:22] Voice 5: I mean, they gave them an opportunity for a report, but you're right.

[0:53:26] Voice 5: Right, I'm all up.

[0:53:27] Voice 5: You

[0:53:28] Trustee Luckham: did, thank you.

[0:53:29] Voice 5: Thank you, okay, good.

[0:53:31] Voice 5: Standing resolutions,

[0:53:34] Voice 5: committee policies and standing resolutions,

[0:53:38] Voice 5: any changes, amendments, questions?

[0:53:43] Trustee Luckham: Well, no, nothing there.

[0:53:45] Voice 5: Mm-hmm, these are all quite long lists, I wish, yeah.

[0:53:53] Voice 5: So our active projects and future projects report

[0:53:56] Voice 5: will be updated.

[0:53:59] Voice 5: We can always amend the future projects report

[0:54:01] Voice 5: if trustees want to adjust anything because it does of course indicate

[0:54:07] Voice 5: priorities for the LTC and should be reviewed and updated as appropriate just

[0:54:18] Trustee Luckham: looking at that application yeah I'm satisfied with this at this time unless

[0:54:35] Trustee Luckham: there's a recommendation from staff that for instance number to be removed from

[0:54:42] Trustee Luckham: the future project was yeah

[0:54:53] Voice 4: renee through the chair um this can stay on as an administrative

[0:54:59] Voice 4: item um i might also um prompt planet the midas to to speak to that as well um in going over the

[0:55:09] Voice 4: future projects report um i think we discussed this could stay on um until maybe until there's

[0:55:16] Voice 4: a bit more discussion of your minor projects yeah

[0:55:21] Planner Thomaidis (probable): i through the chair i i agree like keeping it on

[0:55:25] Planner Thomaidis (probable): um if the ltc is interested especially if in the future um as discussed in or as outlined in the

[0:55:33] Planner Thomaidis (probable): report someone approaches the ltc interested in an online island compost facility for example

[0:55:39] Planner Thomaidis (probable): having this as a potential project related to that

[0:55:45] Planner Thomaidis (probable): could be beneficial.

[0:55:47] Planner Thomaidis (probable): But I think it's up to the LTC as well.

[0:55:50] Planner Thomaidis (probable): They are really not interested in pursuing this,

[0:55:52] Planner Thomaidis (probable): then they can choose to remove it as well.

[0:56:01] Trustee Luckham: I'm going to move that item number two

[0:56:03] Trustee Luckham: on the follow-up action, the future projects list,

[0:56:10] Trustee Luckham: administrative bylaw to develop a soil and deposit removal bylaw

[0:56:14] Trustee Luckham: be removed.

[0:56:14] Trustee Luckham: I think that and I'll just maybe speak to that I just think that it's the advice that this could

[0:56:22] Trustee Luckham: be triggered if somebody wanted to create some kind of a subdivision or temporary use permit or

[0:56:28] Trustee Luckham: something

[0:56:29] Voice 5: okay second that

[0:56:31] Voice 5: seconded by trustee hunter any further discussion all those in favor

[0:56:37] Voice 5: that is carried thank you um

[0:56:43] Trustee Luckham: I have one other

[0:56:44] Trustee Luckham: thing um I don't want to lose track of this I

[0:56:49] Trustee Luckham: I think it's really important, and part of the conversation I had with Planner Tomaitis was maintaining the historical log, so to speak, for potentially future trustees.

[0:57:03] Trustee Luckham: And on the very last bullet on that Future Projects report, almost the last sentence there, is develop OCP LUB to replace severity bylaw 110 and include other items with no zoning.

[0:57:24] Trustee Luckham: The scope does not include Valdez, but does include a memorandum of understanding with Chimayness Nation for a stakeholder process regarding Butte and Dunsmuir Island.

[0:57:35] Trustee Luckham: And so, indeed, when we did the OCPA and WB so many years ago now, it became apparent late in the process that the amount of consultation that we had done with Chimayness First Nation regarding Butte and Dunsmuir Islands was inadequate.

[0:57:56] Trustee Luckham: And so rather than stall the other elements of the OCP and LWB at that time, we advanced that.

[0:58:06] Trustee Luckham: And this was actually post, this was all done in camera with staff, which the trustees were not a participant in because it all became apparent after public hearing.

[0:58:16] Trustee Luckham: And so at the end of the day was agreed that we would not include those two islands and commit to engaging with Chimaynas in the future.

[0:58:28] Trustee Luckham: And we've not done that. And I just don't want to lose the part of the preserve and protect mandate of the Islands Trust in working with others,

[0:58:37] Trustee Luckham: and particularly First Nations in this case, is to preserve and protect the islands.

[0:58:42] Trustee Luckham: And Butte and Dunsmuir Island, I believe, remain vulnerable to development because there's inadequate protection on them.

[0:58:53] Trustee Luckham: And I can say that in conversations I've had with Chimayna's elders, that they are also concerned.

[0:59:01] Trustee Luckham: But somehow we have to find the opportunity to engage.

[0:59:04] Trustee Luckham: And that seems to be the biggest challenge.

[0:59:06] Trustee Luckham: But I don't want to lose track of it.

[0:59:07] Trustee Luckham: So I'm saying that now.

[0:59:09] Trustee Luckham: Now, this this list is a

[0:59:12] Voice 5: very ineffective way, I think, of tracking various projects and why they're there or what gave rise to them being on the list.

[0:59:24] Voice 5: And this list is actually important because at some point someone asked a question or there is a concern.

[0:59:31] Voice 5: concern. And what I had hoped is that this OCP and LUB list would be sort of cleaned up and not just a priority, but why is this here? So the TUPs to include non-tourist accommodation, there's, you know, there's a standing resolution about exploring TUPs to permit temporary non-tourist accommodation use. So there's reasons for each one.

[1:00:00] Voice 5: of these and so as a legacy of this term how can we capture um the rationale and then future steps

[1:00:10] Voice 5: that would be needed um and i'm just going to leave that with rpm jamarat because i know you're

[1:00:16] Voice 5: you're a strategist and you you see across all the ltcs um the different projects but how can we

[1:00:27] Voice 5: not track them, but incorporate the kind of information

[1:00:31] Voice 5: that Trustee Luckham just shared as to where did this conversation

[1:00:35] Voice 5: come from? Yep, Renee, go ahead.

[1:00:41] Voice 4: Through the Chair, just a couple ideas, and I mean, it's

[1:00:45] Voice 4: just her information, is

[1:00:49] Voice 4: it could stay, I think this is one of the ways to

[1:00:54] Voice 4: retain this information for

[1:00:57] Voice 4: the ltc another way could be if you wanted to direct staff or request staff to draft some

[1:01:08] Voice 4: sort of informational memo and that could be something that we can get some information from

[1:01:15] Voice 4: trustees and include that however once that's received that becomes part of our record for the

[1:01:24] Voice 4: the local trust committee meetings, it would still be archived, so we'd still have to pull it up

[1:01:29] Voice 4: at some point in time, but it may still not meet the purpose of what the LTC would like.

[1:01:38] Voice 4: So, I mean, right now, this is an option, and it's helpful if you'd like something a bit deeper

[1:01:47] Voice 4: for information. As you're describing, the LTC could consider requesting a memo from staff,

[1:01:55] Voice 4: and that could be something we can work on to explain a little bit more. I think this general

[1:02:01] Voice 4: process evolves over time based on what the needs of the LTC are. So I think one approach is as

[1:02:10] Voice 4: the LTC requests more information about a potential minor project, for example,

[1:02:15] Voice 4: For example, that's when the LTC directs staff to do a little bit of background information so that you can discuss it so that's that's another way to do that. So there's a few different ways. If any of them resonate with you I'm happy to discuss them more with you and we can we can come up with some ideas for the next meeting.

[1:02:33] Voice 4: I

[1:02:37] Voice 5: think that actually would be a great idea at the end of the term is to sort of collect the legacy information of the current trustees and what was considered reasons why a project was rejected.

[1:02:53] Voice 5: You know, if, for instance, the soil removal and deposit bylaw and collect that information and sort of produce something for the incoming trustees so that they have a record of the discussion in a concise, consolidated way, because there's so much learning for new trustees.

[1:03:15] Voice 5: They may or may not have been in every meeting. Right.

[1:03:18] Voice 5: I think that's something we could consider perhaps for end of term.

[1:03:22] Voice 5: Maybe the minute taker could just make a note and we can

[1:03:27] Voice 5: maybe next meeting I'll work with staff to create

[1:03:31] Voice 5: a resolution so that we can track that. Sound okay?

[1:03:39] Voice 9: Yep.

[1:03:41] Voice 5: I'm an archivist at heart. I really

[1:03:43] Voice 5: love to make sure information is captured.

[1:03:47] Voice 5: I struggle with long lists that are disorganized.

[1:03:50] Voice 5: okay um so trustees did i give you enough time for your reports i know you both said something

[1:03:58] Voice 5: at the beginning of the meeting um but we we did skip my report so um apologies to the minute

[1:04:05] Voice 5: taker for being all over the place today yes trustee luckham um

[1:04:09] Trustee Luckham: well i didn't have any i kind

[1:04:12] Trustee Luckham: of did a different report this time around but um i don't think that i there's it's been christmas

[1:04:18] Trustee Luckham: and vacations and winter and everything.

[1:04:21] Trustee Luckham: So I think I'm content.

[1:04:23] Trustee Luckham: However, I am looking at Warren Dingman,

[1:04:27] Trustee Luckham: who's on a line here,

[1:04:28] Trustee Luckham: and I don't think we have a particular line item

[1:04:30] Trustee Luckham: for him to address,

[1:04:31] Trustee Luckham: but it might be that he wishes to address

[1:04:35] Trustee Luckham: the cleanup on Lot 188

[1:04:38] Trustee Luckham: in terms of a public message.

[1:04:40] Trustee Luckham: He may also have something in camera

[1:04:42] Trustee Luckham: he might like to share with us.

[1:04:43] Trustee Luckham: But I think there's a lot of interest

[1:04:47] Trustee Luckham: in that and indeed that cleanup at this juncture is complete or close to being complete

[1:04:56] Trustee Luckham: should respond provide that opportunity so

[1:04:59] Voice 5: yes let's let's consider this part of the staff report

[1:05:02] Voice 5: section and my apologies for not recognizing you warren you've been very patient do you have an

[1:05:08] Voice 5: update or is this an in-camera discussion so

[1:05:12] Manager of Bylaw Compliance and Enforcement: cherry i can do an open meeting update which

[1:05:14] Manager of Bylaw Compliance and Enforcement: should be very straightforward as we have completed the work on the peg property there was a public

[1:05:21] Manager of Bylaw Compliance and Enforcement: tender contract set out for that work it began in early december and i've done several visits

[1:05:29] Manager of Bylaw Compliance and Enforcement: to the property photograph the end result and the property is i consider it clear a huge amount of

[1:05:39] Manager of Bylaw Compliance and Enforcement: material was removed from the property. I know there is some concern about some small structures

[1:05:47] Manager of Bylaw Compliance and Enforcement: and items left on the property. The court order that we had permitted the removal of items stored

[1:05:53] Manager of Bylaw Compliance and Enforcement: outside and salvage and derelict vehicles. It didn't allow us to remove structures. So there

[1:06:00] Manager of Bylaw Compliance and Enforcement: are some small structures remaining in place. Those structures do contain some personal property

[1:06:06] Manager of Bylaw Compliance and Enforcement: of the property owner that the court order would not it was not interpreted

[1:06:10] Manager of Bylaw Compliance and Enforcement: that the court order would allow us to remove those items but the great

[1:06:15] Manager of Bylaw Compliance and Enforcement: majority and I believe all of the derelict items salvage garbage has been

[1:06:22] Manager of Bylaw Compliance and Enforcement: removed and the property is for lack of a better word cleared to our

[1:06:31] Manager of Bylaw Compliance and Enforcement: satisfaction at this time and the next steps would be for the local trust

[1:06:36] Manager of Bylaw Compliance and Enforcement: committee to pursue any further claims in court regarding the costs and we can

[1:06:41] Manager of Bylaw Compliance and Enforcement: discuss the more specifics of that in camera but the cleanup stage is

[1:06:47] Manager of Bylaw Compliance and Enforcement: considered complete remarkable

[1:06:51] Voice 5: and can you remind us how much the what was the

[1:06:56] Voice 5: cost of that and which should be recovered by the courts the Islands

[1:07:01] Voice 5: Honest Trust has borne that cost for their cleanup, but how much is that?

[1:07:04] Manager of Bylaw Compliance and Enforcement: So the public tender went out, the cost was $125,000,

[1:07:11] Manager of Bylaw Compliance and Enforcement: which Honest Trust can pursue in BC Supreme Court,

[1:07:16] Manager of Bylaw Compliance and Enforcement: pursue those costs against the owner.

[1:07:19] Manager of Bylaw Compliance and Enforcement: So the final amount that Honest Trust can recover

[1:07:23] Manager of Bylaw Compliance and Enforcement: needs to be determined by the courts.

[1:07:26] Voice 5: Okay. So not quite finished yet.

[1:07:31] Manager of Bylaw Compliance and Enforcement: No, the cleanup's done, but the cost recovery phase, if you want to call it that, needs to be completed.

[1:07:40] Voice 5: So one of the benefits of a federation is that a smaller island gets to benefit from tax dollars across the federation for a big project such as this.

[1:07:50] Voice 5: Thank you for that report, Warren. I appreciate it. And I'm sure the community appreciates the update.

[1:07:56] Voice 5: date. Has the news been sufficiently spread or do we need to request a news release or an update

[1:08:02] Voice 5: from staff to go out to subscribers? Trustees, do you think that's necessary? Is everybody up to

[1:08:09] Voice 5: date?

[1:08:12] Trustee Luckham: I think some formal message would be appropriate, although it might be a bit premature

[1:08:18] Trustee Luckham: if we have yet to determine a process for cost recovery, because, of course, Islanders will be

[1:08:24] Trustee Luckham: be interested in that. So I think once a process is underway, obviously there's limited details

[1:08:31] Trustee Luckham: on the recovery that could be exchanged, but I would like to ask by law enforcement to do

[1:08:40] Trustee Luckham: some kind of a,

[1:08:41] Voice 6: not

[1:08:42] Trustee Luckham: necessarily a press release to the entire trust area, but certainly for the

[1:08:45] Trustee Luckham: community.

[1:08:49] Voice 5: Could we request that at this time, Warren? Just a short email to Theta subscribers

[1:08:55] Voice 5: Subscribers saying the cleanup is complete, you're satisfied, and cost recovery is needed.

[1:09:02] Manager of Bylaw Compliance and Enforcement: Yes, Chair, we could do that, and it would be good if there was a resolution requesting that message to subscribers.

[1:09:08] Trustee Luckham: So I move that the Thetis Island LTC request staff to create a press release for Thetis Island community subscribers.

[1:09:24] Trustee Luckham: Second.

[1:09:26] Voice 5: Wait, wait, regarding the cleanup?

[1:09:28] Voice 5: oh

[1:09:29] Trustee Luckham: regarding the cleanup of lot 188

[1:09:31] Voice 5: thank you

[1:09:32] Voice 7: 88 not 188 it's lot 88 not 188

[1:09:36] Trustee Luckham: oh there we go

[1:09:36] Trustee Luckham: that would be interesting okay

[1:09:38] Voice 5: pause theta sun local trust community request staff to provide

[1:09:42] Voice 5: a press release to theta subscribers or community regarding the cleanup of lot 88 is that it that's

[1:09:51] Voice 5: it good thank you now i'll call for a seconder i

[1:09:55] Voice 7: second that motion thank

[1:09:57] Voice 5: you trustee hunter

[1:09:58] Voice 5: all those in favor all right

[1:10:00] Voice 5: and that is carried thank you so much good yeah i think it'd be good

[1:10:05] Voice 5: to send out some formal uh recognition okay now meeting dates uh trustee luckham you had a

[1:10:13] Voice 5: question about june july oh great um

[1:10:17] Trustee Luckham: well bottom line is um i will be unable to attend in person

[1:10:21] Trustee Luckham: a meeting on july the 10th and i apologize for that that wasn't known to me at the time

[1:10:27] Trustee Luckham: But for personal reasons, I'll be traveling across the country, actually.

[1:10:31] Trustee Luckham: I can certainly attend electronically. I'm more than happy to do that.

[1:10:35] Trustee Luckham: But I would suggest that we schedule that one as electronic.

[1:10:42] Trustee Luckham: And then if there's a necessity to have two meetings in person, that we might do that in a different way.

[1:10:48] Trustee Luckham: and I don't have any suggestions at this time,

[1:10:50] Trustee Luckham: other than we received a beautiful update

[1:10:54] Trustee Luckham: from the Valdez Island Conservancy.

[1:10:58] Trustee Luckham: And Toby, you had suggested,

[1:11:00] Trustee Luckham: wouldn't it be great to get together with these folks?

[1:11:02] Trustee Luckham: And indeed, over the years,

[1:11:04] Trustee Luckham: I've had the opportunity to engage with the community

[1:11:07] Trustee Luckham: and in fact, was involved in one of the bio blitzes

[1:11:11] Trustee Luckham: doing scuba diving to do species count

[1:11:14] Trustee Luckham: and would love to have that opportunity to do that again.

[1:11:16] Trustee Luckham: Again, nonetheless, it occurs to me that perhaps if we were going to meet in person, let's maximize that opportunity, and I'm sure we could figure out how to get over to Valdez Island and meet with the Conservancy folks when they're there.

[1:11:35] Trustee Luckham: They're not necessarily there all the time.

[1:11:38] Trustee Luckham: And then perhaps there'd be an opportunity to even meet with Lai Aksin staff or elders

[1:11:45] Trustee Luckham: at that moment in time.

[1:11:47] Trustee Luckham: And then whether or not that would embrace Penelakut or not would be, I guess, at the

[1:11:53] Trustee Luckham: pleasure of the Lai Aksin nation.

[1:11:56] Trustee Luckham: They must have their own protocol associated with that.

[1:11:59] Trustee Luckham: that. But if we could extend that invitation to members of

[1:12:05] Trustee Luckham: Connecticut, that would also be a good thing.

[1:12:08] Voice 5: Great. So you're stating you won't be there for June 10th in

[1:12:12] Voice 5: person. And so the question is, do we still want to schedule

[1:12:15] Voice 5: that as an in-person meeting? I see you there, Lisa.

[1:12:20] Voice 2: Yes, through the chair. I just wanted to clarify that date.

[1:12:23] Voice 2: Trustee Luckum said July 10th. And we have a June 10th meeting

[1:12:27] Voice 2: and a July 29th meeting.

[1:12:31] Trustee Luckham: So the June 10th meeting, I will not be able to attend in person.

[1:12:35] Trustee Luckham: Thank you.

[1:12:37] Voice 5: So the question is, is there, I mean, I'm perfectly happy to go across for two in-person meetings.

[1:12:48] Voice 5: Trustee Hunter, I'm assuming you'll be there.

[1:12:50] Voice 5: I just don't want to be the only one in the room with staff, of course.

[1:12:54] Voice 7: I have no plans to be anywhere else on June 10th.

[1:12:58] Voice 5: Okay.

[1:13:00] Voice 5: Perhaps we could reevaluate that.

[1:13:02] Voice 5: we've got um the

[1:13:04] Trustee Luckham: first meeting between

[1:13:06] Voice 5: then yeah we've got a meeting before then so we could change

[1:13:11] Voice 5: the june 10th to electronic if there wasn't enough say substance or people attending in person

[1:13:19] Voice 5: does that sound okay yeah

[1:13:21] Trustee Luckham: i would suggest that staff come back to us for the recommendation and

[1:13:25] Trustee Luckham: i think that let's make that meeting electronic um we are trying to save money

[1:13:32] Trustee Luckham: These are short and simple meetings, Thetis, which I'm thankful for.

[1:13:38] Voice 5: Well, unless there's an opportunity for a community information meeting or some reason for it to be in person, I would just suggest we hold it, keep it in person now.

[1:13:49] Voice 5: And I think in April, April 1st, we've got a meeting when we could change it to electronic then, Trustee Hunter?

[1:14:01] Voice 7: Yeah, that's fine.

[1:14:02] Voice 7: Mine, just generally, though, I was thinking of going to Mexico during this meeting, but it didn't work out.

[1:14:11] Voice 7: Can we do Zoom meetings from anywhere in the world, or how does that work?

[1:14:17] Trustee Luckham: Yes.

[1:14:19] Trustee Luckham: You just have

[1:14:19] Trustee Luckham: to have staff know that you're going to do that because the security is tighter than it used to be, and you wouldn't be able to maybe connect.

[1:14:27] Voice 7: So you would do that on your telephone?

[1:14:29] Voice 7: Yep.

[1:14:30] Voice 7: I don't want to drag the computer down there.

[1:14:32] Voice 5: Yep.

[1:14:33] Voice 7: yeah okay

[1:14:34] Voice 5: renee

[1:14:35] Voice 4: through the chair i was just going to um suggest that um trustee hunter we can we can

[1:14:42] Voice 4: connect to um just make sure that that's it's it works it's possible for you to do that if that's

[1:14:48] Voice 4: your plan okay

[1:14:49] Voice 9: i

[1:14:50] Voice 5: guess the only tricky thing is getting your work email to your phone so that you

[1:14:55] Voice 5: can get the links and stuff i don't have my work email on my personal phone but yes it can

[1:15:01] Voice 5: definitely be done from anywhere in the world as long as you advise information services about the

[1:15:05] Voice 5: country that you're going to then they can open it up um otherwise you won't get your emails yes

[1:15:11] Voice 4: i believe there's some security things to start there

[1:15:15] Voice 9: definitely is okay

[1:15:17] Voice 5: so we'll leave the

[1:15:18] Voice 5: meeting schedule as is for now recognizing trustee luckham will not be in person june 10th um if we

[1:15:25] Voice 5: can organize some sort of on-site gathering and invite the is it the valdez conservancy yes yeah

[1:15:36] Voice 5: the valdez conservancy um to participate in either one of those two meetings but of course it'd be

[1:15:41] Voice 5: good to have you there trustee luckham uh yeah okay so our next regular meeting is scheduled

[1:15:49] Voice 5: scheduled for Tuesday, April 1st, 2025, at 9.30 a.m., held electronically.

[1:15:55] Voice 5: And so if I can have a motion to close the meeting.

[1:15:59] Trustee Luckham: Yeah, maybe I'll just note that I don't know the date of the BioBlitz on Valdez Island,

[1:16:06] Trustee Luckham: but that's a good celebratory moment, would be an ideal opportunity to create more of a social atmosphere.

[1:16:16] Trustee Luckham: But the staff can consider that if we end up thinking about rescheduling.

[1:16:27] Planner Thomaidis (probable): Yeah, through the chair, just to clarify, are you directing staff to start looking into

[1:16:33] Planner Thomaidis (probable): arranging a meeting with Valdez, Laiakson, and Penelaket tribe, or is that maybe up for

[1:16:38] Planner Thomaidis (probable): discussion at your next meeting?

[1:16:40] Planner Thomaidis (probable): Next meeting, yeah.

[1:16:40] Voice 5: We'll do some background work and maybe connect with the Valdez Conservancy because they'd

[1:16:46] Voice 5: written in and confirm when that bio-blitz is happening, yeah.

[1:16:53] Voice 5: Yeah. Just looking at the dates for 2023

[1:16:56] Voice 4: and through the chair, I do have the schedule, the LTC schedule up.

[1:17:02] Voice 4: I can share those future dates. And I also had. So the future dates, April 1st, 2025 at 930, June 10th, 2025, 930 a.m.

[1:17:15] Voice 4: so all the meetings are at 9 30 a.m the one after june is july 29th and november 4th and then

[1:17:24] Voice 4: february 3rd of 2026 that's

[1:17:32] Voice 5: great thanks it looks like the bio blitz in the past happened in may

[1:17:39] Voice 5: yeah

[1:17:39] Voice 9: i'm just trying to figure that out too i don't see anything obvious it's a

[1:17:43] Voice 5: valdez island

[1:17:44] Voice 5: it's on inaturalist yeah interesting i'd like to get into the chair if

[1:17:50] Voice 4: you would like staff to

[1:17:51] Voice 4: to coordinate with Valdez Conservancy to attend a future meeting you can always um make a motion

[1:17:58] Voice 4: and we can look into that as well if it's ready for this meeting or we can look for the next

[1:18:05] Voice 4: meeting or a resolution for that meeting for that yeah

[1:18:09] Voice 5: I think it would be good to invite them to

[1:18:12] Voice 5: an in-person meeting but perhaps it would be good to start the conversation now since they did just

[1:18:18] Voice 5: just write us.

[1:18:20] Voice 5: Trustees, what do you think about asking staff

[1:18:23] Voice 5: to engage with Valdez Conservancy about dates

[1:18:27] Voice 5: to potentially join as a delegation

[1:18:30] Voice 5: to present some information or do a field trip?

[1:18:36] Trustee Luckham: Yeah, that would be a great thing to do.

[1:18:40] Voice 5: Yeah?

[1:18:40] Trustee Luckham: They're a really amazing group of people

[1:18:43] Trustee Luckham: doing very cool things.

[1:18:45] Voice 5: Okay, so I move that the Thetis Island

[1:18:49] Voice 5: and local trust committee request staff to um engage i don't know a better word communicate

[1:18:59] Voice 5: with valdez conservancy regarding potential uh presentations or delegate or opportunities

[1:19:11] Voice 5: to present somebody help me here opportunities

[1:19:16] Trustee Luckham: to work together

[1:19:17] Voice 5: opportunities to work together

[1:19:19] Voice 5: Yeah.

[1:19:22] Voice 4: Yeah, Renee, I was going to suggest some wording, like, request staff to coordinate a meeting or a presentation with the Valdez Conservancy for for any information updates so I think I get, I think I get the clarity there, but if that gives gives you some ideas, I can.

[1:19:51] Voice 5: yeah look with trust committee request staff to coordinate a meeting or presentation

[1:19:57] Voice 5: by the valdez conservancy at

[1:20:02] Voice 4: a future at

[1:20:03] Voice 5: a future in-person ltc

[1:20:05] Voice 4: meeting yeah

[1:20:06] Voice 5: at a future

[1:20:06] Voice 5: in-person ltc meeting sorry it should be a presentation by the valdez conservancy

[1:20:13] Voice 5: at a future in-person ltc meeting i think a field trip would be great but if you could just put that

[1:20:22] Voice 5: in the back of your mind is well

[1:20:26] Trustee Luckham: and field trip well

[1:20:28] Voice 5: and field trip sure and potential for a field

[1:20:32] Voice 5: trip great lisa did you catch this complete garbled resolution i

[1:20:41] Voice 2: can read it back for you

[1:20:43] Voice 2: if you like charlotte please do uh that fetus island local trust committee requests staff to

[1:20:49] Voice 2: coordinate a meeting or presentation and potential for a field trip um just a minute um that fetus

[1:20:56] Voice 2: island local trust committee request staff to court a meeting or presentation by the valdez

[1:21:01] Voice 2: conservancy and potential for a field trip for a future

[1:21:09] Voice 2: in person ltc meeting it needs some work

[1:21:12] Voice 2: that's great i

[1:21:14] Voice 5: think we've captured the intent okay so move do i have a seconder

[1:21:25] Voice 5: seconded by trustee luckham any discussion on the motion no all those in favor the trustee

[1:21:35] Manager of Bylaw Compliance and Enforcement: all

[1:21:36] Voice 5: those in favor yes that's carried everyone needs a second cup of coffee great that is carried

[1:21:46] Voice 5: yeah so i had been

[1:21:48] Trustee Luckham: distracted looking at the bio blitz the last bio blitz it appears was 2022

[1:21:53] Trustee Luckham: and it was the june 10th to 12th so it's in june and they actually end up being conflicted with

[1:22:00] Trustee Luckham: me anyway but anyway let's see how that all pans out now

[1:22:07] Voice 5: can i have a motion to close the meeting

[1:22:10] Trustee Luckham: I move that the meeting be closed to the public in accordance with the Community Charter, Part 4, Division 3, Subsection 91A, for the purpose of considering a personal information about an identifiable individual who holds or is being considered for a position as an officer, employee, or agent of the municipality or another position appointed by the municipality, and by law enforcement.

[1:22:36] Trustee Luckham: I think it probably might be appropriate, Warren.

[1:22:40] Trustee Luckham: I don't know if there's any numbers need changing there.

[1:22:43] Trustee Luckham: And that recorder and staff attend the meeting.

[1:22:47] Voice 5: Move.

[1:22:47] Voice 5: Do I have a seconder?

[1:22:49] Voice 9: Second.

[1:22:50] Voice 5: Renee, you had your hand

[1:22:51] Voice 4: up there too.

[1:22:54] Voice 4: Through the chair, I was just going to prompt,

[1:22:56] Voice 4: I think there's specific reasons to go to close that we would need to cite

[1:23:03] Voice 4: in addition to if there's,

[1:23:05] Voice 4: So, I would just need to consult the community charter to add any other reasons.

[1:23:10] Trustee Luckham: Perhaps Warren maybe knows off the cuff what that additional citation might be, if necessary.

[1:23:16] Voice 4: To consider legal.

[1:23:18] Voice 4: I can

[1:23:19] Voice 4: look it up and throw it in the chat.

[1:23:21] Voice 4: I

[1:23:21] Manager of Bylaw Compliance and Enforcement: don't have it off the top of my head, Chair.

[1:23:23] Manager of Bylaw Compliance and Enforcement: I should look it up and

[1:23:25] Voice 4: provide

[1:23:26] Manager of Bylaw Compliance and Enforcement: the proper citation.

[1:23:27] Voice 4: Let's just pause. Thanks.

[1:23:28] Voice 4: Let's pause, yeah.

[1:23:29] Trustee Luckham: Yeah.

[1:23:30] Voice 4: Okay. So you can, you can, you can move for the first one and I'll just mute and come right

[1:23:38] Voice 4: back. Well, why

[1:23:42] Voice 5: don't we have a five minute break?

[1:23:43] Voice 5: Five minute break is what I was going to suggest.

[1:23:46] Voice 5: Good idea. Thanks folks. Okay.

[1:29:37] Voice 5: See Renee's still in the background. Do we have an update for

[1:29:46] Voice 4: the motion I do I've sent it in an email and copied our minute taker Oh Lisa

[1:29:52] Voice 4: Millard I know that it's updated oh

[1:29:56] Voice 5: I see thank you so

[1:30:00] Voice 5: we are adding g for the purpose of considering litigation or potential litigation affecting the

[1:30:06] Voice 5: municipality oh my internet sorry my internet got unstable was that choppy no you're fine

[1:30:17] Trustee Luckham: and perhaps we get lisa just to put the motion up and then it'd be clear to everybody that would

[1:30:24] Voice 5: be great lisa would you be able to do that yes

[1:30:28] Voice 2: sure one moment please okay

[1:31:25] Voice 5: thank you for that

[1:31:26] Voice 5: Lisa would somebody like to read this motion out and we will close the meeting so

[1:31:34] Trustee Luckham: maybe follow up

[1:31:35] Trustee Luckham: on that move that the meeting be closed to the public in accordance with the community charter

[1:31:40] Trustee Luckham: part 4 section 90 subsection 1a and g for the purpose of considering personal information

[1:31:46] Trustee Luckham: about identifiable individual who holds or is being considered for position of an officer

[1:31:51] Trustee Luckham: employee or agent of the municipality or another position appointed by the municipality

[1:31:55] Trustee Luckham: municipality litigation or potential litigation affecting the municipality and

[1:32:01] Voice 5: we need to add

[1:32:02] Voice 5: that staff and the recorder attend the meeting oh

[1:32:04] Trustee Luckham: and it's staff and recorder attend the meeting

[1:32:06] Trustee Luckham: yeah

[1:32:07] Voice 5: thank you move do i have a seconder

[1:32:09] Trustee Luckham: i second

[1:32:10] Voice 7: thank

[1:32:11] Voice 5: you trustee hunter seconds all those favor

[1:32:15] Voice 7: aye

[1:32:15] Voice 5: aye and thank you that is carried so we'll close the meeting give staff a moment thank you

[1:32:32] Voice 5: apologies hello and we've returned from our in-camera meeting and uh i can rise and report

[1:32:40] Voice 5: that we adopted the minutes of our in-camera meeting of november 12th 2024 and that mary forbes

[1:32:51] Voice 5: was appointed to the thetis island advisory planning commission uh starting immediately for

[1:32:57] Voice 5: a term that will end on november 12th 2026. thank you to staff uh for getting all that together and

[1:33:05] Voice 5: um wonderful to be with you all and i don't think there's any further business to conduct today so

[1:33:11] Voice 5: i'll call for adjournment all those in favor right

[1:33:14] Voice 6: okay

[1:33:15] Voice 5: declared adjourned go play in the snow okay

[1:33:22] Voice 5: Okay,

[1:33:22] Voice 7: thanks everybody.

[1:33:24] Voice 5: Thanks.

ADOPTED 
Thetis Island 
Local Trust Committee Minutes 
February 4, 2025 
ADOPTED 1 of 6 
 
 
 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
February 4, 2025 
Electronic Meeting 
 
Members Present: Tobi Elliott, Chair 
Peter Luckham, Local Trustee 
Ken Hunter, Local Trustee 
 
Staff Present: Renée Jamurat, Regional Planning Manager 
Margot Thomaidis, Planner 2 
Warren Dingman, Bylaw Compliance and Enforcement Manager 
Lisa Millard, Meeting Administrator/Recorder 
 
Others Present: There were no members of the public in attendance. 
 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 9:30 a.m. 
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Elliott acknowledged that the meeting was held on the territory of the Coast Salish 
First Nations and spoke to upholding the principles of respect, reciprocity, relationship, 
reconciliation, and resurgence for Indigenous Peoples in their territories. 
3. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
4. REPORTS 
4.1 Trustee Reports 
Trustee Hunter reported the removal of derelict vehicles on Lot 88. 
Trustee Luckham recognized Rosa Louise McCauley Parks as the first lady of 
civil rights and mother of the freedom movement and acknowledged her 
demonstration of personal power to make change, and he encouraged support of 
Canadians and Canadian businesses. 
4.2 Chair's Report 
Chair Elliott reported the following: 
• Acknowledged tragedy of the recent fire on Penelakut Island and impacts to 
the displaced families, and noted that fundraising campaign information was 
shared by Senior Indigenous Advisor Joe Elliott; 
• Financial Planning Committee will undertake public engagement on 
budgetary processes for the 2026/27 fiscal year; 

ADOPTED 
Thetis Island 
Local Trust Committee Minutes 
February 4, 2025 
ADOPTED 2 of 6 
 
 
 
• Attendance at Committee of the Whole meetings to continue work on draft 
Policy Statement; 
• New Chief Administrative Officer Rueben Bronee has been meeting with 
Trustees on an individual basis; and 
• Technical group for the tiny house project will be meeting soon to explore 
regulations to facilitate the legalization of tiny homes on wheels and provide 
recommendations to be made at the upcoming Association of Vancouver 
Island and Coastal Communities meeting. 
4.3 Electoral Area Director's Report - none 
5. PUBLIC COMMENTS 
There were no members of the public present. 
The Regional Planning Manager noted a member of the public planned to attend the 
meeting to share information about an upcoming proposal they would like to make; 
however, they were unable to attend due to inclement weather and forwarded an email 
for information. Chair Elliott added the email from Doug Fenton as late correspondence. 
6. MINUTES 
6.1 Local Trust Committee Minutes dated September 10, 2024 - for adoption 
By general consent, the Local Trust Committee meeting minutes of 
September, 10, 2024 were adopted. 
6.2 Local Trust Committee Minutes dated November 12, 2024 - for adoption 
By general consent, the Local Trust Committee meeting minutes of 
November 12, 2024 were adopted. 
6.3 Section 26 Resolutions-Without-Meeting Report - none 
6.4 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated January 28, 2025 
The following updates were provided: 
• Bylaws No. 113 and 114 have been adopted; 
• Trustee Luckham clarified the letter to be sent to the Ministry of Environment 
is a follow-up to a letter sent to the previous Minister regarding a provincially 
issued tentative foreshore lease that was offered to an applicant in advance 
of the local government considering zoning, and the purpose of the follow-up 
letter it to pursue closing that file. 
8. DELEGATIONS - none 
9. APPLICATIONS AND REFERRALS 
9.1 Salt Spring Island Local Trust Committee Bylaw No. 541 Referral Form 
TH-2025-001 
It was MOVED and SECONDED, 

ADOPTED 
Thetis Island 
Local Trust Committee Minutes 
February 4, 2025 
ADOPTED 3 of 6 
 
 
 
that Thetis Island Local Trust Committee advise Salt Spring Island Local 
Trust Committee that Bylaw No. 541 does not affect the interests of 
Thetis Island Local Trust Committee. 
CARRIED 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Minor Project Prioritization and Selection - Staff Report 
The Planner summarized the staff report and highlighted the following: 
• The report outlines all items currently listed on the Future Projects List as 
potential minor projects; 
• Several of the proposed minor projects could be combined into one minor 
Land Use Bylaw amendment project; and 
• The report includes an update on the proposed Soil Deposit and Removal 
Bylaw project. 
Discussion ensued and the following comments were noted: 
• Rainwater catchment requirements have often been rejected due to costs 
associated with equipment; however, with climate change and water 
shortages, the consideration of a requirement of catchment for new 
development seems reasonable; 
• Fences are not regulated and consideration of setbacks to the sea and height 
maximums could be undertaken; 
• The definition of a derelict vehicle in the Land Use Bylaw is “a vehicle which 
would have to be licensed under the Motor Vehicle Act to operate on a 
highway and has not been so licensed for a period of 5 years and is not in a 
garage, carport or other building”, and adjusting the definition could result in 
improved potential to act on violations; 
• The requirement for mandatory water tanks necessitates further discussion 
and public consultation to determine if rainwater catchment is desired prior to 
drafting bylaw amendment language; and 
• Staff will provide a proposed Project Charter for the minor project for the 
Local Trust Committee’s consideration. 
TH-2025-002 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee request staff prepare a project 
charter for the ‘Targeted LUB Amendment Updates – Rainwater, Fences, 
and Derelict Vehicles’ minor project, with scope and objectives as defined 
by the Local Trust Committee. 
CARRIED 
11. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the 
LTC webpage) 
Email dated February 3, 2025 from Doug Fenton – Green Shores for Homes Project 
received as late correspondence. 
11.1 Email dated October 31, 2024 from P. Duncan regarding Cap the Tax 

ADOPTED 
Thetis Island 
Local Trust Committee Minutes 
February 4, 2025 
ADOPTED 4 of 6 
 
 
 
The email was received for information and Trustees acknowledged the work 
done and detail provided, and noted the Financial Planning Committee is diligent 
with attempts to keep taxes to the lowest possible and cut projects and programs 
to do that. 
12. NEW BUSINESS - none 
13. STAFF REPORTS 
13.1 Trust Conservancy Highlights of November 19, 2024 Board Meeting 
Chair Elliott announced Lisa Gauvreau, Galiano Trustee, has been appointed as 
the new Chair of Islands Trust Conservancy and Timothy Tanner as Vice Chair. 
13.2 Applications Report dated January 28, 2025 
Received for information. 
13.3 Trustee and Local Expense Report dated November, 2024 
Received for information. 
13.4 Adopted Policies and Standing Resolutions 
Received for information. 
13.5 Local Trust Committee Webpage 
No updates required at this time. 
14. WORK PROGRAM 
14.1 Active Projects Report dated January 28, 2025 
Received for information. 
14.2 Future Projects Report dated January 28, 2025 
Consideration of the Soil Deposit and Removal Bylaw project was given. 
TH-2025-003 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee request staff remove Item No. 2 
Administrative Bylaw to Develop a Soil Deposit and Removal Bylaw from 
the Future Projects list. 
CARRIED 
Discussion ensued about the notation on the Future Projects Report to develop a 
new Official Community Plan and Land Use Bylaw to replace Cowichan Valley 
Regional District’s Bylaw No. 110 with the scope excluding Valdes Island and 
establishing a Memorandum of Understanding with the Stzuminus Nation for a 
stakeholder process regarding Bute and Dunsmuir Islands and the following 
comments were noted: 
• Engagement with Stzuminus Nation had not been undertaken; 
• Bute and Dunsmuir Islands remain vulnerable to development due to 
inadequate protections; 
• The information remains on the Future Projects Report as a notation, rather 
than a project, to ensure the intent is not lost; 

ADOPTED 
Thetis Island 
Local Trust Committee Minutes 
February 4, 2025 
ADOPTED 5 of 6 
 
 
 
• Collecting legacy information from current Trustees at the end of a term to 
provide incoming Trustees with a record of discussions could be considered 
at a future meeting. 
Bylaw Compliance and Enforcement Manager Dingman provided an update on 
the work completed on Lot 88 and the following comments were recorded: 
• Public tender contract work began in early December; 
• Multiple site visits have been undertaken and the property is now considered 
clear; 
• Small structures remain on the property because the court order did not allow 
for their removal; 
• All derelict items and salvage garbage has been removed; 
• The Local Trust Committee can pursue cost-recovery options; and 
• A communication to update the public should be considered. 
TH-2025-004 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee request staff to create a press 
release for the Thetis Community subscribers regarding clean up of Lot 
88. 
CARRIED 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Tuesday, April 1, 2025 at 9:30 am to be 
held Electronically 
Trustee Luckham stated he would be unable to attend the June 10, 2025 Local 
Trust Committee in-person but could attend electronically. 
Discussion ensued regarding inviting the Valdez Island Conservancy to an in- 
person meeting with opportunity to meet Lyackson Elders at the same time. 
TH-2025-005 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee request staff to coordinate a 
meeting with, or presentation by, the Valdes Island Conservancy for a 
future in-person Local Trust Committee meeting and inquire about 
potential for a field trip. 
CARRIED 
The meeting was recessed for a break at 10:54 a.m. and reconvened at 11:00 a.m. 
16. CLOSED MEETING 
16.1 Motion to Close the Meeting 
TH-2025-006 
It was MOVED and SECONDED, 
That the meeting be closed to the public in accordance with the 
Community Charter, Part 4, Division 3, s.90(1) (a) and (g) for the purpose 
of considering: 

ADOPTED 
Thetis Island 
Local Trust Committee Minutes 
February 4, 2025 
ADOPTED 6 of 6 
 
 
 
(a) personal information about an identifiable individual who holds or is 
being considered for a position as an officer, employee or agent of 
the municipality or another position appointed by the municipality; 
and 
(g) litigation or potential litigation affecting the municipality. 
and that the Recorder and Staff attend the meeting. 
CARRIED 
The regular meeting was closed to the public at 11:02 a.m. 
16.2 Recall to Order 
The meeting was recalled to order at 11:20 a.m. The Chair rose and reported the 
Local Trust Committee appointed Mary Forbes to the Advisory Planning 
Commission and adopted the November 12, 2024 in-camera meeting minutes. 
17. ADJOURNMENT 
By general consent, the meeting was adjourned at 11:21 p.m. 
 
 
 
 
Tobi Elliott, Chair 
 
 
Certified Correct: 
 
 
 
 
 
Lisa Millard, Meeting Administrator/Recorder