Salt Spring Island Local Trust Committee regular meeting, February 12, 2025

[0:00:00] Voice 3: started and i will just need to do one more thing which is to start the recording and

[0:00:12] Voice 3: yeah and we're good to go we are live streaming and recording perfect

[0:00:15] Voice 4: well good morning everyone

[0:00:18] Voice 4: i'd like to call this meeting of the trust programs committee to order and um i'd like to

[0:00:29] Voice 4: start by saying uh it's nice to see everybody's faces again and everyone's backgrounds if you're

[0:00:36] Voice 4: are outside and it looks really nice. I want to also acknowledge that we are meeting today

[0:00:42] Voice 4: in locations across the territories of the Coast Salish people and I recognize that I am and we are

[0:00:50] Voice 4: uninvited guests residing in these territories. As someone who lives, works and plays on this land

[0:00:59] Voice 4: I am humbled to acknowledge those that have come before me and those who provided stewardships to

[0:01:06] Voice 4: these lands and waters and continue to share their lands and their teachings with those of us who have

[0:01:12] Voice 4: settled on these lands. I recognize that there is a long history and that our place in this history

[0:01:22] Voice 4: is very short but it has been extremely dramatic and we recognize that these lands and waters and

[0:01:30] Voice 4: their significance to the people who lived and continue to live in this area and whose practices

[0:01:35] Voice 4: and spiritualities were and are tied to the land and water and whose lives continue to enrich and

[0:01:41] Voice 4: develop in relationship to the land and waters and other inhabitants today. I am very grateful to be

[0:01:50] Voice 4: residing and elected on Sudea South Panda and my name is Christina Evans and I am chair of the

[0:01:56] Voice 4: Trust Programs Committee and I would like to invite the other members of this committee to

[0:02:02] Voice 4: introduce themselves. And I will go around and ask you to introduce yourself and give a short intro.

[0:02:09] Voice 4: And I'm going to start with Trustee Peterson.

[0:02:15] Voice 9: Good morning, Tim Peterson, elected on Laskete

[0:02:18] Voice 9: Island. I'm coming to you today from the Victoria office in the Lillicoquan Speaking People's

[0:02:26] Voice 9: Territory. Thank

[0:02:28] Voice 6: you. And Trustee Fast. Morning, everybody. I'm Sue Ellen Fast. I'm a municipal

[0:02:34] Voice 6: municipal trustee coming to you from

[0:02:39] Voice 6: which is Bowen Island in

[0:02:42] Voice 6: Alketsam House Sound, territory of Squamish Nation.

[0:02:45] Voice 4: And Trustee Borthwick? Good

[0:02:50] Voice 10: morning, my name is Sam Borthwick.

[0:02:52] Voice 10: I elected on to stake Denman Island

[0:02:55] Voice 10: in the core territories of the Comox

[0:02:59] Voice 10: First Nation. Yeah, I'm glad to be here.

[0:03:04] Voice 10: Thank

[0:03:05] Voice 4: you. And we have Trustee Luckham.

[0:03:10] Voice 2: Good morning, all. Peter Luckham, elected on Thedas Island, coming to you today from Cowichan Territory.

[0:03:17] Voice 4: Thank you. And then I'm going to ask staff to also introduce themselves. And we have Staff Rater.

[0:03:25] Voice 5: Hi, good morning, everyone. It's Claire Frater. I live in the territory of the WSANCH peoples, but I'm joining today from the territory of the Lekwungen peoples,

[0:03:34] Voice 5: notably the Esquimalt and Songhees First Nations.

[0:03:38] Voice 6: Thank you.

[0:03:39] Voice 5: And I have Staff Elliot.

[0:03:48] Voice 1: Hi, Esquil.

[0:03:49] Voice 1: Joe Elliot calling in from traditional territory of Couch and Tribes.

[0:03:53] Voice 1: Hi, Esquil.

[0:03:54] Voice 1: Thank you.

[0:03:55] Voice 4: Thank you.

[0:03:56] Voice 4: And Staff Barlow.

[0:03:59] Voice 3: Good morning.

[0:04:01] Voice 3: My name is Robert Barlow.

[0:04:02] Voice 3: I'm the Legislative Services Clerk and the Recorder for this meeting

[0:04:05] Voice 3: and happy to be living in the traditional territory of the Lekwungen-speaking people.

[0:04:13] Voice 4: Thank you. So that's everyone that we've currently got online. We may have a couple of late attendees. Did anyone else hear regrets from any of the other attendees? I haven't. No. Okay, so we might have a couple of late attendees.

[0:04:30] Voice 4: communities. Does anyone have any additions or changes to the agenda as it's currently presented?

[0:04:39] Voice 4: And maybe we can get the agenda up on the screen as well. That would be amazing.

[0:04:46] Voice 4: Okay, so I'm

[0:04:47] Voice 4: not seeing any hands requesting any changes. So by general consent, we will adopt the

[0:04:53] Voice 4: agenda as presented. And I'm just going to apologize in advance. I may cough during this.

[0:04:59] Voice 4: this. I'll try and meet myself when I do. I am still recovering from the pneumonia that I got

[0:05:06] Voice 4: in November. Okay, so we'll move on to the public comment period. And I'm going to ask Staff Barlow

[0:05:17] Voice 4: if there's any members of the public that are online and that have indicated that they'd like

[0:05:23] Voice 4: to make any comments.

[0:05:24] Voice 3: There are no members of the public present, Chair.

[0:05:27] Voice 4: Okay. And we also don't

[0:05:28] Voice 4: have any delegations. So the first item of business then will be the correspondence that

[0:05:35] Voice 4: we received from Dan O'Donnell. And this was addressed to Claire. So I'm just going to ask

[0:05:42] Voice 4: Claire to give us a little bit of background, sorry, stafferator to give us a little bit of

[0:05:45] Voice 4: background and through the history of this.

[0:05:51] Voice 5: Thank you. I don't have a lot of history. I did

[0:05:54] Voice 5: have a phone call with Dan prior to him sending this email, where he was exploring partners to

[0:05:59] Voice 5: potentially work with him to organize an event on Salt Spring that would help contractors better

[0:06:05] Voice 5: understand how they can conduct themselves responsibly when working to help people

[0:06:09] Voice 5: develop their properties. I have not yet had an opportunity to speak with the Salt Spring

[0:06:14] Voice 5: trustees about this. I would hope to do so, but it's just been too swamping busy, but that would

[0:06:19] Voice 5: be my intention. So if the trust was to want to support this, we would certainly need to do more

[0:06:27] Voice 5: work with the nations to ensure that this would be something that they would support.

[0:06:31] Voice 5: And then we would also want to look at specifically what it is he's trying to do, because there

[0:06:37] Voice 5: would be two paths.

[0:06:38] Voice 5: One would be for this committee to decide to fund it next fiscal through the stewardship

[0:06:43] Voice 5: education program.

[0:06:44] Voice 5: The other opportunity might be the history and heritage grant program that executive

[0:06:50] Voice 5: committee has.

[0:06:51] Voice 5: has. I'm not yet at a position to like really advise which path is most suitable because we

[0:06:57] Voice 5: don't have enough specifics yet about what he's proposing and the views of the nations. So I guess

[0:07:03] Voice 5: I'm bringing it here for you to know that this request is here. Maybe discuss if you know you

[0:07:08] Voice 5: think this might this kind of on-site workshop is something this committee would like staff to

[0:07:13] Voice 5: look at for consideration for next year's stewardship education program or if you'd like

[0:07:18] Voice 5: to suggest it's better suited to granting and kick it over to executive committee to consider

[0:07:22] Voice 5: the request um staff elliot's on senior indigenous advisor elliot's on the line here too and could

[0:07:29] Voice 5: be helpless with questions as needed um as background um dan o'donnell um has been involved

[0:07:36] Voice 5: with the coast salish peoples of salt spring society um and i met him through the policy

[0:07:41] Voice 5: statement work back a couple years ago perfect

[0:07:45] Voice 4: thank you very much um so i do see um like that

[0:07:52] Voice 4: that for this to come to us if we were to help facilitate workshops that can definitely sit with

[0:07:58] Voice 4: us and i like your idea of checking out a couple of other areas as well um but if it was to be

[0:08:04] Voice 4: anything larger than that um we would have to go back to trust council and have them direct work

[0:08:12] Voice 4: back to this committee, because I know that that's been something that's been done currently

[0:08:17] Voice 4: as committees taking on work without direction from Trust Council.

[0:08:21] Voice 4: So I just want to get that out there first.

[0:08:24] Voice 4: And I'm going to go up to the speaker's list.

[0:08:26] Voice 4: And I see Trustee Fast.

[0:08:28] Voice 4: Thank you, Chair.

[0:08:30] Voice 6: Thanks for bringing us into the loop with this piece of correspondence.

[0:08:36] Voice 6: I think for me, as somebody who creates education plans in my consultant life,

[0:08:44] Voice 6: And this is an obvious place where we would need to do it in collaboration or in partnership of some kind with nations, depending on the interest of nations to work with us on them, of course.

[0:09:07] Voice 6: And, but I really, I really liked the idea. And I have heard it expressed from architects as well over the past years on Bowen in terms of what would be an approach. Could we put it on stilts? Could we, you know, what if maybe we should require everything to be on stilts?

[0:09:28] Voice 6: Anyway, that was just an example. I think the content obviously has to be with nations if we're serious about our reconciliation plan and commitments.

[0:09:43] Voice 6: I think the topic of audiences is interesting because that's one of the things you do in an education plan is you figure out who needs what information, what are the people that we are obligated by the higher levels of the Islands Trust Policy Statement, for example, to create opportunities for learning.

[0:10:09] Voice 6: and uh here's um contractors who are interested this seems like a good place to start it's an

[0:10:17] Voice 6: interesting audience later we've got realtors as a different audience off island realtors

[0:10:22] Voice 6: and um so at some point i'd like to discuss an overall uh education plan now that um this

[0:10:31] Voice 6: This committee is working with executive committee with hopefully with our senior intergovernmental advisor, Joel Elliott, and with other organizations and hopefully nations and hopefully other collaborative partners as per our mandate.

[0:11:00] Voice 6: date uh it seems to me um that it might be time for this committee to uh put some work into creating

[0:11:06] Voice 6: a sort of plan like now here we are even covid has changed so many new people are here people's

[0:11:12] Voice 6: patterns uh and use of online media like this has changed so um i'm just putting that idea out there

[0:11:19] Voice 6: thank you for bringing this but i wouldn't um want to act on it uh yet without at least uh input from

[0:11:26] Voice 6: from Director Elliott.

[0:11:29] Voice 6: Thank you.

[0:11:33] Voice 4: Yeah, Trustee Peterson.

[0:11:35] Voice 9: Yeah, thank you.

[0:11:38] Voice 9: So my thoughts are that it sounds like

[0:11:42] Voice 9: we need some more information on the specific request.

[0:11:46] Voice 9: And so I just wanted to check with Director Frater.

[0:11:51] Voice 9: Do you need a resolution requesting

[0:11:54] Voice 9: that you do a little bit more finding out

[0:11:57] Voice 9: out what Mr. O'Donnell has in mind before we task you to do yet more work.

[0:12:08] Voice 9: But certainly, this has to be done in cooperation with nations.

[0:12:15] Voice 9: Anything else is just not acceptable.

[0:12:19] Voice 9: So, Director Frater, do you need a resolution to sort of follow up with Mr. O'Donnell and

[0:12:25] Voice 9: get some more information so this this committee can have uh more informed decision making yes i

[0:12:31] Voice 5: think that's why i put i added it without having much background is to just do this temperature

[0:12:35] Voice 5: take and if you'd like us to spend some staff time helping explore the topic and talk to nations and

[0:12:41] Voice 5: then bring if appropriate bring back something more fully formed then yeah it would be it would

[0:12:45] Voice 5: be very helpful to have a resolution to that effect okay

[0:12:49] Voice 9: so so my thought at this point is is

[0:12:51] Voice 9: i think i what i'd like to do is is just make a resolution that um is really specific and a

[0:12:59] Voice 9: smaller piece just about following up before we direct you to to add additional work that would

[0:13:06] Voice 9: be my inclination um because i know you have just massive piles of stuff on your plate um we always

[0:13:14] Voice 9: want more but i i do want to i think i think it'd be helpful for us just to ask for a smaller piece

[0:13:22] Voice 9: Before

[0:13:22] Voice 4: we do that, let's put into practice what we talked about in the CAL meetings as well.

[0:13:30] Voice 4: Let's work together to draft the wording before moving the motion.

[0:13:36] Voice 4: And make sure that we're all together on this.

[0:13:38] Voice 4: And I'm quite happy to have it free flow so

[0:13:41] Voice 9: you don't have

[0:13:41] Voice 4: to put your hands up.

[0:13:42] Voice 4: So

[0:13:42] Voice 9: my inclination, just to start us off, was to request staff to follow up with Mr. O'Donnell and report back to Trust Programs Committee with further information and just keep it real simple so that we're not adding a big project before we know kind of what the letter writers' ideas are in a little bit more detail.

[0:14:11] Voice 9: Like

[0:14:12] Voice 4: I just said, Trustee Fess, don't bother putting your hand up at this point, Jess, where this is a free conversation.

[0:14:18] Voice 6: Can we hear from Director Elliott before we contemplate a motion?

[0:14:23] Voice 6: Because I would feel better if we could hear from our local expert.

[0:14:32] Voice 4: Absolutely. And again, at this point, we need information because we don't know the direction that Mr. Dan O'Donnell is asking for.

[0:14:40] Voice 4: and it may not even be appropriate to land in this committee that's the other part so of course

[0:14:48] Voice 4: we have to go back and find out what the intentions are and then we can then we can move

[0:14:54] Voice 4: forward so absolutely um staff elliott please uh chime in again this is a free conversation for

[0:14:59] Voice 4: everybody okay

[0:15:00] Voice 1: thank you yeah yeah i i do agree with uh everything she said is to reach out to um

[0:15:06] Voice 1: um i can't remember the name there mr mcdonald is just to find out what he's looking for but

[0:15:12] Voice 1: I also want to be careful in regards to not just providing information or requesting First Nations to provide information so that we can't, I guess, apply to some of the applications that are in front of us if it's through permitting OCP or, you know, the stilts and things like that, you know, building on lakes.

[0:15:31] Voice 1: You know, it's definitely a high parameter and high structure forward.

[0:15:35] Voice 1: So I don't want to put First Nations in a place where they see it as an opportunity, because I know some of the nations are looking at that in their flooded areas, but the cost of doing that is very costly.

[0:15:47] Voice 1: And so I don't want to see nations put some ideas forward and be not able to respect their directives.

[0:15:57] Voice 9: yeah and and one of the reasons that i i wanted to proceed in in a in a small way first just to

[0:16:04] Voice 9: hear back from mr o'donnell is so that we can consider what what kind of scope this is if

[0:16:13] Voice 9: we're really just talking about helping to facilitate um uh some work between um

[0:16:22] Voice 9: um, essentially contractors and first nations, um, you know, and, and what the, what the scope

[0:16:32] Voice 9: of that is, I think we, in all cases, we want to be super careful that we're not, um, that we're

[0:16:40] Voice 9: really clear about what it is we're talking about so that we're not giving any false impressions

[0:16:45] Voice 9: or over promising to any first nations. Cause I think that's really damaging. So, um, that's why

[0:16:52] Voice 9: i thought the first step would be just to ask director freighter to check back with mr o'donnell

[0:16:58] Voice 9: get a sense a little bit more of a sense of what um what the thought there is before we direct any

[0:17:04] Voice 9: outreach to first nations on this concept the

[0:17:08] Voice 4: other thing that i'm thinking of is i'm looking

[0:17:10] Voice 4: at the wording in this letter if he's looking for funding from islands trust is the intention for

[0:17:19] Voice 4: him to to create the workshop um so like then then that kind of changes the dynamic so we have to get

[0:17:28] Voice 4: we have to get information first because right now we're operating in the dark and we don't know his

[0:17:33] Voice 4: intention so i think step one is gather information do you want islands trust to create and facilitate

[0:17:42] Voice 4: the workshop or do you want money from islands trust to to facilitate them creating a workshop

[0:17:50] Voice 4: shop and you want us to facilitate the coordination and communication with first nations how like what

[0:17:59] Voice 4: is it that you're actually asking for here once we know that then we've got something we can

[0:18:04] Voice 4: actually because right now we're we're we're just throwing darts sort of in in the dark we don't

[0:18:09] Voice 4: know um as i said this is a free form conversation don't put your hands up just chime on in i think

[0:18:15] Voice 4: think i heard staff freighter trying to chime in um

[0:18:20] Voice 5: i did have those conversations with that it's

[0:18:22] Voice 5: really he's looking to co-create right so i think he's just looking for how how best what is the

[0:18:27] Voice 5: best path he's really coming on open-heartedly saying i have an idea is there is there interest

[0:18:33] Voice 5: in collaborating to explore it um and i just said to him you know i think i need some before i invest

[0:18:39] Voice 5: time in this i would want to check salt spring trustees i want to talk with my committee um so

[0:18:43] Voice 5: So he just crafted this short email

[0:18:45] Voice 5: just so I could draw to your attention

[0:18:46] Voice 5: that there is this interest

[0:18:47] Voice 5: before we invest much staff time

[0:18:49] Voice 5: in helping him explore it.

[0:18:52] Voice 6: Okay, Sue Ellen here.

[0:18:54] Voice 6: I don't have any problem with finding out more info.

[0:18:58] Voice 6: My question would be,

[0:19:00] Voice 6: rather than what does the person want

[0:19:04] Voice 6: or what, rather than focusing on wants,

[0:19:07] Voice 6: if you can find out what the impression is

[0:19:14] Voice 6: about needs uh the more of the uh needs that we can identify um then um then we can better make

[0:19:24] Voice 6: decision about about which committee how to do it who to involve all that kind of thing um but i

[0:19:31] Voice 6: would be really interested in uh the perception of needs from the people who are putting the

[0:19:37] Voice 6: shovels in the ground thank you yeah

[0:19:40] Voice 9: i just want to throw one more bit in there that uh director

[0:19:44] Voice 9: director Frater has mentioned that I think is really important um and that is to um bring this

[0:19:51] Voice 9: to the Salt Spring trustees it's proposed to happen on Salt Spring the letter writers from

[0:19:58] Voice 9: Salt Spring and um and I think it's really appropriate that Salt Spring trustees have

[0:20:04] Voice 9: an opportunity to it may be it sounds like there's you know

[0:20:09] Voice 9: director Frater said well

[0:20:10] Voice 9: this could go through through ec it could go through this committee it could also go through

[0:20:14] Voice 9: the salt spring island local trust committee possibly so i mean maybe clearly director

[0:20:21] Voice 9: freighter would be involved i think in in any permutation but i think it's just in terms of um

[0:20:28] Voice 9: uh of just being really open and and uh and good communication between the ltc on salt

[0:20:34] Voice 9: spring and this committee i think that we need to um before this committee does more than um

[0:20:41] Voice 9: requesting a follow-up with mr o'donnell that we we also need to hear back from salt spring

[0:20:49] Voice 6: um

[0:20:50] Voice 9: sorry i

[0:20:51] Voice 6: saw sam's hand up i was hoping you were gonna chime in there yeah

[0:20:55] Voice 10: um good morning

[0:20:57] Voice 10: everybody uh yeah i mean i i think i think i'd share and echo a lot of what tim is saying i

[0:21:03] Voice 10: I think there's a lot of avenues through which we can ask some questions

[0:21:06] Voice 10: before we start referring it formally out.

[0:21:10] Voice 10: And I was going to suggest that I know that Director Frater

[0:21:14] Voice 10: has lots of good soft connections with staff in various places

[0:21:21] Voice 10: that might be, you know, there might be ways to have conversations

[0:21:25] Voice 10: without doing a formal referral to the nations,

[0:21:27] Voice 10: because I know that, again, that's something that is a capacity question.

[0:21:33] Voice 10: The other thing that I was thinking about this,

[0:21:37] Voice 10: because I think there's clearly a need

[0:21:39] Voice 10: and a use for a utility

[0:21:41] Voice 10: in having contractors interface with this way.

[0:21:44] Voice 10: I know that there's been many issues

[0:21:46] Voice 10: across the certainly Hornby and Denman

[0:21:48] Voice 10: that would benefit from this sort of thing.

[0:21:50] Voice 10: And I know a bunch of contractors personally

[0:21:52] Voice 10: who I think would appreciate having some guidance

[0:21:56] Voice 10: or having a resource at least.

[0:21:58] Voice 10: I wonder if it's something that might live

[0:22:00] Voice 10: through the Secretariat Services

[0:22:02] Voice 10: services uh at least even just initially um you know even if it is a one-time thing i feel like

[0:22:08] Voice 10: that that's something that possibly kind of comes through through through that avenue potentially

[0:22:13] Voice 10: um but obviously there's lots of different ways to do it and it depends on what we want to create

[0:22:17] Voice 10: but yeah um

[0:22:21] Voice 4: i see trustee luckham's hand up again this conversation is free flowing feel free to

[0:22:26] Voice 4: chime in yeah

[0:22:28] Voice 2: i guess i'm less concerned that um i think honestly the committee should receive this

[0:22:35] Voice 2: information and the advice back to the person that's written the letter should be that they

[0:22:41] Voice 2: need to flush this out and do more research and come and come to council with a proposal if that's

[0:22:47] Voice 2: that's what they want to do because i could think of a dozen other ideas that people have that would

[0:22:54] Voice 2: would like us to spin our wheels and work on and you know there's a lot of time already spent in

[0:22:58] Voice 2: this committee on this topic which is clearly not enough information to act on and um i think the

[0:23:05] Voice 2: legwork needs to be done by the um the uh the person that's interested in advancing this so

[0:23:12] Voice 2: there you have it i apologize i

[0:23:17] Voice 10: i think that's a i think that's a really good point too and i've

[0:23:19] Voice 10: had similar conversations actually here where i've had people come forward with an idea

[0:23:24] Voice 10: uh at various things about the trust and i'm like come back with more of an idea

[0:23:30] Voice 10: which i think is not a wrong thing for us to do yeah

[0:23:34] Voice 9: no i tend to agree and i mean

[0:23:38] Voice 9: potentially as peter just pointed out if if this committee was going to take up something like this

[0:23:45] Voice 9: ideally we would consider making a template or a tool that could be expanded

[0:23:49] Voice 9: to be used across the trust area and the different LTCs

[0:23:55] Voice 9: if we're going to invest staff time and money into doing it.

[0:24:01] Voice 9: So great conversation, and I've sort of changed my mind a little bit

[0:24:09] Voice 9: on what sort of direction I think is appropriate here,

[0:24:15] Voice 9: which would basically be for uh staff to just follow up um with mr o'donnell and uh

[0:24:25] Voice 9: essentially just requesting that they flush out the the the ideas a bit and then also just to um

[0:24:33] Voice 9: forward the course piece of correspondence to the salt spring island local trust committee

[0:24:42] Voice 10: yeah i think i think one of the things we should look at here really closely and i'm sort of

[0:24:45] Voice 10: harks back to the education I got around answering questions on tests in secondary school which was

[0:24:57] Voice 10: you know read the question really carefully and make sure you're answering what's being asked

[0:25:01] Voice 10: and what's being asked here is you know we're looking for funding to facilitate a workshop

[0:25:08] Voice 10: so we would need to know a lot more about what that workshop is going to look like before we

[0:25:13] Voice 10: would choose to fund it they're not looking for us to come up with a workshop which

[0:25:18] Voice 9: and and how

[0:25:19] Voice 9: much funding right and

[0:25:21] Voice 10: i think all of that would depend again on on like what the workshop is if

[0:25:26] Voice 10: the workshop seems awesome we'll be like yeah we'll support it we'll find a way to do things

[0:25:31] Voice 10: if the workshop is not going to serve our purposes we'll be like well maybe not maybe

[0:25:36] Voice 10: not us this time and

[0:25:39] Voice 4: i think another thing that was mentioned which um which i think was a good

[0:25:42] Voice 4: good idea is especially when it comes to like the workshops and like the webinars that that we're

[0:25:49] Voice 4: creating and organizing through um the educational stewardship program coming up with a template for

[0:25:58] Voice 4: to to make sure that they're they're educational pieces that can be used across the southern gulf

[0:26:04] Voice 4: islands and are not island specific is the other piece and trustee luck and please feel free to

[0:26:10] Voice 4: to chime on in. This is a free-flowing conversation at the moment.

[0:26:14] Voice 2: No, that's fine.

[0:26:18] Voice 2: That's fine. I have difficulty with the notion of interrupting or jumping in, so I'm going to

[0:26:26] Voice 2: raise my hand and be orderly in that fashion. That's just me. I just want to respond to

[0:26:32] Voice 2: Trustee Borthwick's comments. That's a great example, actually, about examinations. Having

[0:26:39] Voice 2: Having been an examiner and writing questions, the really most critical part of the entire

[0:26:44] Voice 2: thing from get-go is what is the question?

[0:26:47] Voice 2: Because, yeah, I'll just leave it there.

[0:26:51] Voice 4: Perfect.

[0:26:52] Voice 4: And that's something that we've been talking about in the Committee of the Whole meetings,

[0:26:55] Voice 4: starting it off with what is the issue?

[0:26:58] Voice 4: And then once the issue has been identified, what is the goal?

[0:27:01] Voice 4: Where do we want to end up?

[0:27:02] Voice 4: And then we can figure out how to get there.

[0:27:05] Voice 4: So right now, we don't know what the issue is.

[0:27:06] Voice 4: So yes, let's pull up a motion that you've requested, which is basically just go back

[0:27:16] Voice 4: and find out what it is.

[0:27:17] Voice 4: If I might,

[0:27:19] Voice 4: I've thrown

[0:27:20] Voice 9: a draft into the chat and maybe we can use that as a basis to work

[0:27:27] Voice 9: from.

[0:27:28] Voice 5: If I might, I'll just coordinate with Staff Barlow to identify, just because we unfortunately

[0:27:34] Voice 5: didn't coordinate ahead of the meeting.

[0:27:35] Voice 5: Would you like me to be posting the draft motion or is that something you're undertaking?

[0:27:40] Voice 3: Oh, I can look after the draft resolution motions.

[0:27:44] Voice 3: Thank

[0:27:44] Voice 5: you. And so I'll just flag for the committee at this time.

[0:27:48] Voice 5: Like, I don't think this is something it's not well formed enough.

[0:27:50] Voice 5: I don't think for an LTC agenda to be commenting on.

[0:27:53] Voice 5: So I would recommend I'll talk to the trustees.

[0:27:56] Voice 5: Let us frame up something more specific and bring it back to the committee.

[0:27:59] Voice 5: And then you can decide if you'd like to refer it out.

[0:28:01] Voice 5: but at this point i don't think it's something and i haven't spoken with dan about the notion

[0:28:05] Voice 5: that we'd be adding it locally for local comment um so my recommendation would be you know let us

[0:28:10] Voice 5: if you'd like to put some time into it i would recommend that we frame it up with them i'll talk

[0:28:15] Voice 5: to the trustees and then if it's something you'd like to formally refer over to the committee for

[0:28:18] Voice 5: discussion at a public meeting i think it might be best if that's done when it's a little further

[0:28:22] Voice 5: along the road okay

[0:28:24] Voice 9: thanks for that advice and and i would be happy to uh to truncate my um draft

[0:28:30] Voice 9: at clarification then in respect of that.

[0:28:37] Voice 4: And we'll just wait for that to get up on the screen

[0:28:39] Voice 4: and then we can see if anyone has anything

[0:28:43] Voice 4: that they'd like to add or change

[0:28:44] Voice 4: and then we can ask for a mover.

[0:28:57] Voice 4: And if you can just make your screen a little larger,

[0:28:59] Voice 4: that would be great.

[0:29:02] Voice 5: If I might share,

[0:29:03] Voice 5: I think after the word clarification,

[0:29:05] Voice 5: it would be good to add some words

[0:29:07] Voice 5: like clarification on a proposal

[0:29:10] Voice 5: proposal for a workshop with contractors on Salt Spring Island regarding cultural site protection

[0:29:17] Voice 5: or

[0:29:17] Voice 4: something like that yeah I would

[0:29:19] Voice 4: actually remove that the the island specific element

[0:29:23] Voice 4: because if this is something that we're going to if this is going to come back for for uh islands

[0:29:28] Voice 4: trust to co-create and be involved in it should be applicable across all islands not just Salt Spring

[0:29:34] Voice 10: yeah and trust committee

[0:29:36] Voice 10: specifically is a regional overview body right so yeah yeah and

[0:29:41] Voice 9: i was just going to say i think i think that um we need clarification is this a workshop that

[0:29:49] Voice 9: they're they're going to put together and we're just going to fund is this does this have potential

[0:29:56] Voice 9: to be applicable to other

[0:30:00] Voice 9: local trust areas. And in terms of this body, providing funding, I think that that trustee

[0:30:07] Voice 9: Borthwick's comment there is relevant. If this is island one specific to one island,

[0:30:14] Voice 9: I'm more hesitant for funding to come from the budget of this committee. So we need some

[0:30:22] Voice 9: clarification on, we really just need to hear what it what really some more detail from them

[0:30:28] Voice 9: is is all is this i think the important issue here and

[0:30:32] Voice 4: i would actually just change the one

[0:30:35] Voice 4: one quick word in here so it we so it reads that trust programs committee requests staff to follow

[0:30:39] Voice 4: up with daniel o'donnell for clarification on the proposal yeah because we're unclear as to what

[0:30:49] Voice 4: this proposal actually is yeah

[0:30:55] Voice 9: and and director frader can we take it you've heard this conversation

[0:31:00] Voice 9: conversation and you kind of know you know what the missing information is we don't have to spell

[0:31:05] Voice 9: that out in detail for you right yeah okay i

[0:31:10] Voice 2: think we can direct the uh applicant to this video to

[0:31:16] Voice 2: think about what the question is perfect uh just

[0:31:23] Voice 10: in terms of our like history of motions uh in in

[0:31:29] Voice 10: terms of like because i know that there's been it's been impressed on me that there's some value

[0:31:33] Voice 10: and making sure that emotions are parsable without the context um is it worth it to add

[0:31:41] Voice 10: uh the words heritage conservation before workshop um just so that it ties it specifically to that

[0:31:47] Voice 10: that issue the other thing we know what we're talking about but future the future might not

[0:31:54] Voice 10: the

[0:31:55] Voice 9: other thing we could do is we could reference um uh we could reference it as uh correspondence

[0:32:02] Voice 9: bonus item 5.1 that

[0:32:04] Voice 10: was my other that was that had been the other before this had changed i had

[0:32:08] Voice 10: been going to suggest that we just refer to the letter but uh i

[0:32:11] Voice 5: will say from the staff perspective

[0:32:13] Voice 5: it's certainly easier to have um jesse barthwood's suggestion because if you go back three years from

[0:32:18] Voice 5: now you then have to go diving back to agenda but if the words heritage are in there then it

[0:32:22] Voice 5: is helpful so i'll just

[0:32:23] Voice 10: share that yeah that was yeah yeah

[0:32:25] Voice 6: or just the words um awareness

[0:32:29] Voice 6: awareness greater awareness of cultural sites because heritage means different things to

[0:32:35] Voice 6: different people i

[0:32:36] Voice 10: just well i know that heritage conservation has been used as a technical

[0:32:39] Voice 10: definition around that is that's been part of official language and i and i worry that if we

[0:32:44] Voice 10: get into awareness of cultural sites that also gets into some sort of nebulous territory and

[0:32:50] Voice 10: linguistically uh yeah yeah

[0:32:52] Voice 10: it's just more letters

[0:32:53] Voice 9: and also sam i i think that pardon me trusty

[0:32:57] Voice 9: worthwick i think that that also leaves some ambiguity in terms of um cultural site awareness

[0:33:05] Voice 9: there is some concern from first nations about sharing um locations and details about cultural

[0:33:12] Voice 9: sites in some cases

[0:33:13] Voice 6: i think i withdraw the idea i

[0:33:15] Voice 9: think that i think the uh the heritage

[0:33:19] Voice 9: conservation is is is maybe a better way to go yeah

[0:33:24] Voice 10: it's not about

[0:33:25] Voice 10: jumping on ucl and i appreciate

[0:33:27] Voice 10: no

[0:33:27] Voice 9: no no and i just i noticed that that joe um uh took his mute off so maybe he has something

[0:33:34] Voice 9: to add here thank

[0:33:36] Voice 4: you i was just going to invite stuff elliot to to provide his his his thoughts

[0:33:40] Voice 4: on this discussion and

[0:33:43] Voice 1: i don't i don't know if it's directly on this uh motion forward um but

[0:33:46] Voice 1: i'm just thinking out loud you know because one of the challenges is going to be bringing all the

[0:33:51] Voice 1: nations that have uh traditional practitioners who look after their their loved ones or sacred

[0:33:56] Voice 1: sites and that's going to be a challenge so i know there's there's funding out there to facilitate

[0:34:01] Voice 1: the process and so i don't know if it's our responsibility to provide the funding for for

[0:34:06] Voice 1: this process but you know we could definitely facilitate a process to support a mechanism like

[0:34:11] Voice 1: that you know there's you know some like the social science and humanities research they have

[0:34:15] Voice 1: a social component to looking at research and then maybe the end result is developing a video or

[0:34:21] Voice 1: or a presentation on the interests of the First Nations in protecting the sites.

[0:34:28] Voice 1: And so, you know, I'm just throwing that out.

[0:34:30] Voice 1: I know there's, you know, I don't know if it's fully our responsibility,

[0:34:34] Voice 1: but, you know, there's processes that we can support in that.

[0:34:37] Voice 1: And funding also, there's also other fundings out there.

[0:34:42] Voice 10: Well, this is sort of why I thought the Secretariat of Services might be a good home for it,

[0:34:46] Voice 10: because then it means that if there's a

[0:34:49] Voice 10: like a template idea

[0:34:52] Voice 10: that that sort of exists here and that we can invite

[0:34:56] Voice 10: the nations that are, you know, specific to each island or each,

[0:34:59] Voice 10: you know, region to to collaborate on, you know, contributing

[0:35:03] Voice 10: because they may have direct resources, they want to contribute to that.

[0:35:05] Voice 10: I know certainly on Denman, you know, the Comox

[0:35:09] Voice 10: ARC department are very keen to to contribute in this way.

[0:35:13] Voice 10: And I've had conversations around this kind of topic before.

[0:35:16] Voice 10: but they wouldn't want someone else to do it.

[0:35:19] Voice 10: They'd want to be there, which is great.

[0:35:22] Voice 10: And we're lucky to have that resource,

[0:35:24] Voice 10: but that might not be the case everywhere.

[0:35:26] Voice 10: But I think that's where it's got some real potential.

[0:35:29] Voice 10: I'd want to hear more from Dan O'Donnell.

[0:35:32] Voice 9: In regards to this motion, then,

[0:35:34] Voice 9: could we add regarding heritage conservation after workshop?

[0:35:45] Voice 9: workshop it

[0:35:54] Voice 5: is not super important but we'll just say we tend to distinguish between heritage

[0:35:59] Voice 5: conservation and heritage protection in terms of local trust committees generally do the protecting

[0:36:04] Voice 5: piece and museums do the conservation piece okay so protection is

[0:36:07] Voice 5: at the end it doesn't really

[0:36:09] Voice 5: matter but we're trying to make sure our language is careful in the policy statement yeah i think

[0:36:14] Voice 10: we should try and be consistent

[0:36:15] Voice 9: yeah i i agree and i appreciate the the information well this

[0:36:22] Voice 4: been a great conversation and i appreciate everyone just chatting and i and the reason

[0:36:27] Voice 4: why i'm doing this way today is because we are time sensitive so thank you very much everyone

[0:36:31] Voice 4: for this conversation do we have anything else um that we'd like to bring up regarding this

[0:36:37] Voice 4: motion or can we ask for a mover i'll be happy with the language i'm

[0:36:44] Voice 9: i'm happy and i'm happy

[0:36:45] Voice 9: to move it if if the rest of us are happy okay then i move that trust programs committee requests

[0:36:54] Voice 9: staff to follow up with Daniel O'Donnell for clarification on the proposal for a workshop

[0:36:58] Voice 9: regarding heritage protection with contractors and report back to Trust Programs Committee with

[0:37:03] Voice 9: further information.

[0:37:05] Voice 4: May I have a second? I'm

[0:37:07] Voice 9: happy to second.

[0:37:08] Voice 4: Thank you. Any further discussion

[0:37:11] Voice 4: on this motion or I think we've or are we good with our discussion that we've had?

[0:37:18] Voice 4: Seeing nods. Okay then I'd like to move the motion and ask all those in favor to please

[0:37:25] Voice 4: raise your hand either digitally or otherwise perfect and if we can lower our hands is there

[0:37:34] Voice 4: any opposed not seeing any opposed this motion carries thank you very much for the conversation

[0:37:41] Voice 4: that was it's very good all right we have another piece of correspondence which is from trustee

[0:37:48] Voice 4: yates regarding the gabriola realtors request for an annual meeting with islands trust staff

[0:37:53] Voice 4: and trustees and I'm also going to ask for Claire to walk us quickly through this thing as though

[0:38:04] Voice 4: she received it and then again we'll open up for free-flowing conversation and so

[0:38:11] Voice 5: happy to add I

[0:38:14] Voice 5: don't have much to add that's not in the email simply we just added a desk correspondence for

[0:38:17] Voice 5: you again this is just bringing it as you contemplate your budget for stewardship to

[0:38:22] Voice 5: education. You know, I'm bringing you these concepts before they're really fully formed so

[0:38:26] Voice 5: that you have an indication of what interest there is in the types of stewardship education that might

[0:38:31] Voice 5: be out there. Again, this wouldn't be something I would advise you take on for next fiscal year if

[0:38:37] Voice 5: this was of interest. So again, this might be the kind of thing if this is of interest that you

[0:38:42] Voice 5: would ask us to go back and do more work and come back to you with more information.

[0:38:46] Voice 4: And again, if

[0:38:47] Voice 4: this was something that we were going to take on as a project, this would have to be endorsed by

[0:38:52] Voice 4: trust council first so if this is going to be um something that we're interested in we would have

[0:38:58] Voice 4: to put together a business plan or something to that effect to require or a motion or something

[0:39:03] Voice 4: to trust council to ask for their endorsement um so happy to have a conversation quickly and

[0:39:09] Voice 4: i'd like to keep this conversation to 20 minutes or less so we can move on to the other business

[0:39:15] Voice 4: um and i'll open up the floor to anyone who wants to see anything staff included well if i might

[0:39:21] Voice 4: chair on

[0:39:22] Voice 5: that the way this committee has typically operated with stewardship education is under the

[0:39:27] Voice 5: strategic plan you've been given a budget and sort of direction to go implement a stewardship

[0:39:32] Voice 5: education as the committee sees fit with the particular work programs approved through your

[0:39:38] Voice 5: submission of your work program quarterly you would sort of specify any particular activities

[0:39:43] Voice 5: you're taking on but as with the webinars you've taken on um you are going back for individual

[0:39:48] Voice 5: individual activity permission. It is for Trust Council and this committee to determine how you

[0:39:52] Voice 5: want that relationship to work, particularly under the new strategic plan, which I can't remember

[0:39:56] Voice 5: what it has in there around stewardship education, right? So that's for this committee to determine

[0:40:01] Voice 5: how deeply do you want Trust Programs Committee, or sorry, how deeply do you want Trust Council

[0:40:07] Voice 5: having oversight and votes on the particular budget allocations and activities of the

[0:40:14] Voice 5: the stewardship education program so just something

[0:40:16] Voice 4: so if it's falling if it's falling

[0:40:19] Voice 4: under that umbrella that's fine but if it's falling outside of that umbrella then we have

[0:40:22] Voice 4: to that's that's the point that i'm making right it was a separate project is what i'm saying yeah

[0:40:28] Voice 5: and so if it was like it would in order for you to put funding towards it you would have to consider

[0:40:33] Voice 5: it under the stewardship education umbrella because that is the only funding you have so

[0:40:37] Voice 5: it would sort of have to be considered to be a stewardship education activity yeah yeah i think

[0:40:43] Voice 9: I think similar to the to the last piece of correspondence the consideration this is again is it's it's the correspondence is LTC specific so it would be the consideration whether if this committee is going to do work on something like this how that translates to a trust area

[0:41:10] Voice 9: program or service or engagement and this again yeah it's it's not like it's a bad idea

[0:41:21] Voice 9: but just always urge everyone to look at director freighter's follow-up action list

[0:41:27] Voice 9: every so often to remind us all of the consequences of adding work now i do take

[0:41:35] Voice 9: director freighter's point um in terms of stewardship education i don't think it's a

[0:41:39] Voice 9: bad notion that we have some kind of um meeting as especially on the islands where there are realtors

[0:41:48] Voice 9: that are open to it the little bit about um the planners being invited to their

[0:41:59] Voice 9: annual meetings i i don't know if we i mean i don't see the director of planner i was planning

[0:42:05] Voice 9: planning obviously isn't here today but I wonder if that's something that we have any information

[0:42:10] Voice 9: on do planners um accept those invitations is there is there some is there some interface and

[0:42:19] Voice 9: if it's especially if it's LTC related I guess that would go back to that LTC and then that

[0:42:23] Voice 9: regional planning manager in terms of of uh facilitating that attendance I

[0:42:30] Voice 4: think the other

[0:42:31] Voice 4: thing at this point that i would ask is that staff brater again considers what this would actually

[0:42:38] Voice 4: involve um and and some some ideas on on what this could look like do we hold an annual meeting at

[0:42:46] Voice 4: the victoria office for realtors to come down and have a lunch and learn do we send planners out to

[0:42:53] Voice 4: the individual islands to sit in on the realtors annual meetings as as educational speakers

[0:43:02] Voice 4: do we have materials that are created that are handed out to our realtors um like it's it's it's

[0:43:11] Voice 4: not it's not a bad concept but again what what is the issue that we'll be addressing here where's

[0:43:18] Voice 4: the gap and what are we trying to get to so i think that if we are to to consider moving forward

[0:43:24] Voice 4: with this we need again some some additional information as to um what that would look like

[0:43:29] Voice 4: and i think we would have to have a larger conversation as a group as to um some

[0:43:37] Voice 4: brainstorming as to what we could propose as well trustee fast go ahead thank

[0:43:42] Voice 6: you i was interested

[0:43:43] Voice 6: to see that realtors are using map IT or map it and that they're looking forward to getting it

[0:43:50] Voice 6: back. That was good information for me. And as stewardship educators, maybe we want to think

[0:43:57] Voice 6: about how if we direct staff to or invite staff to follow up, maybe they've got suggestions on how

[0:44:08] Voice 6: How to best reach the off-island realtors?

[0:44:12] Voice 6: Would that be like a little short video, like a TikTok-type video that could lead them towards the Islands Trust website?

[0:44:20] Voice 6: Does anybody look at the longer video that's at the website that says about us?

[0:44:27] Voice 6: What would be the best, if there's a suggestion about how to reach off-island realtors, I think that would be a great thing to work in.

[0:44:40] Voice 6: However, this sounds a lot like the off-island mailing, or sorry, the new landowner mailing, and maybe that's more of an executive committee thing, but that's all I wanted to say was if you're going to contact them, mind them for what's the need and what's the best tool. Thank you.

[0:45:00] Voice 4: Yeah, go ahead. Keep this as a free-flowing conversation.

[0:45:03] Voice 4: conversation. I

[0:45:04] Voice 10: am similarly running into

[0:45:07] Voice 10: ex officio lecum's thing of not wanting to interrupt, so

[0:45:16] Voice 10: yeah, lots of, I think, good points in here. I did want to quickly direct

[0:45:21] Voice 10: Director Freider's attention to Robert Barlow's comment in the chat here about closing their

[0:45:28] Voice 10: email program, so we're, because we are getting little snippets of the start of our emails,

[0:45:32] Voice 10: which I don't think are going to be a problem, but you might just not want to

[0:45:36] Voice 5: have that out there.

[0:45:37] Voice 5: Thank you. That's funny because I thought I shared application. Okay, I will try.

[0:45:40] Voice 10: No worries.

[0:45:43] Voice 10: I'm

[0:45:44] Voice 5: going to unshare for a minute then and see if I can sort that out.

[0:45:46] Voice 10: Yeah. And I guess my broader thing, which hopefully the back half of Claire's

[0:45:53] Voice 10: brain can sort of catch us there, fix their email things, is yeah, I mean,

[0:46:01] Voice 10: And I think this is interesting. I don't know that it exists as a stewardship education thing.

[0:46:04] Voice 10: This seems like this is a this is an important concept, I know.

[0:46:14] Voice 10: And I know that certainly I've been in connection with realtors.

[0:46:17] Voice 10: I've spoken with realtors here on my island and, you know, who are asking about this sort of stuff, who are asking about all sorts of stuff.

[0:46:25] Voice 10: And I think I think there is real value in us having a direct relationship with those people.

[0:46:30] Voice 10: I think that's a really valuable place for us to catch people as they come in and communicate with

[0:46:36] Voice 10: them. And as Trustee Fast is saying, does sort of tie into that mail-out that we do,

[0:46:44] Voice 10: but that mostly catches the people who actually move there. And we may be missing, there may be

[0:46:50] Voice 10: just like little bits of misinformation that are existing at the realtor level that are sort of

[0:46:55] Voice 10: creeping in across the board. So I think some higher level of collaboration there is really

[0:46:59] Voice 10: really valuable. I do think that it makes, it's going to be really different between different

[0:47:04] Voice 10: islands. There are wildly different turnovers of property and, and groups operating selling

[0:47:10] Voice 10: property. So I think there's, there's some more thinking to be done in terms of how this comes

[0:47:15] Voice 10: together. My, my first suggestion, and I, you know, my, the, the thing that occurs to me is,

[0:47:22] Voice 10: you know, and I don't know if there's a motion that necessarily are specific. I don't know how

[0:47:26] Voice 10: specific we need to get with with our direction here but i would uh suggest that that uh director

[0:47:34] Voice 10: freighter uh and director cermak have a chat about what is sort of practicable on their side in terms

[0:47:42] Voice 10: of how to have that conversation because obviously there's a very large number of people to try and

[0:47:46] Voice 10: communicate with in very disparate places and trying to do that like systemically through a

[0:47:52] Voice 10: one-size-fits-all solution is, I think, probably not going to quite work.

[0:47:58] Voice 10: And again, as Trustee Peterson was saying, this is a specific, you know,

[0:48:01] Voice 10: Trustee Yates is making this suggestion in light of a specific LTC,

[0:48:07] Voice 10: and there's specific work that can happen there,

[0:48:10] Voice 10: and it sounds like they've got some good groundwork already paved.

[0:48:14] Voice 10: But our job is, again, to look at this from a regional perspective,

[0:48:18] Voice 10: and is there a way to do this across the islands, which, again, super valuable.

[0:48:22] Voice 10: we should do that. I agree. I think that's a really good place coming up with, you know,

[0:48:29] Voice 10: and there's a reality is that a lot of this work has probably happened in the past before to varying

[0:48:33] Voice 10: degrees. So it's worth it to not try and reinvent the wheel. Um, and I think we can rely on staff

[0:48:40] Voice 10: to, to sort of give us some ideas about that. Um, but we do need to give them direction to do so.

[0:48:45] Voice 10: So and I think if we keep it sort of high level and like a relatively small ask to begin with and say, hey, you know, we're not going to do this this year, but for next year, can we get, you know, can we can we if you've got time, can you explore that?

[0:49:06] Voice 10: or well, I guess with emotion, we're asking you to make time, but can we get you to sort of talk

[0:49:12] Voice 10: with planning, see if they've got any thoughts and come up with, you know, is there a way that

[0:49:19] Voice 10: we can sort of reach out specifically to that demographic of people who interact with our

[0:49:26] Voice 10: our islands uh in a way that's sort of somewhat organized i think

[0:49:34] Voice 4: what i might ask um is that

[0:49:36] Voice 4: we have this brought back to the next meeting um with some suggestions from staff as to what

[0:49:45] Voice 4: um what what following up on this uh email could look like how do people think about that because

[0:49:57] Voice 4: and we'll have a little bit more time to think about it,

[0:50:00] Voice 4: do a little bit of our own research

[0:50:02] Voice 4: and come back with some of our own ideas

[0:50:04] Voice 4: as well as giving staff a little bit of time

[0:50:06] Voice 4: to find out what's been done in the past

[0:50:09] Voice 4: and present us with a couple of options

[0:50:12] Voice 4: as to how this could fit under the umbrella

[0:50:14] Voice 4: of the Stewardship Education Program.

[0:50:19] Voice 4: Does that sound good?

[0:50:20] Voice 6: If I may, I pulled out the terms of reference

[0:50:24] Voice 6: for our committee

[0:50:24] Voice 6: because the question seems to be coming to me is

[0:50:26] Voice 6: what is stewardship education?

[0:50:29] Voice 6: which is a good question. And the terms of reference here, well, it says things like

[0:50:39] Voice 6: resource management, land conservation, water management, marine environment, sustainable

[0:50:43] Voice 6: communities, livable communities, sustainable and viable local economies, housing, carrying capacity

[0:50:49] Voice 6: of supporting island environments, conservation strategy, beyond regulatory tools to achieve the

[0:50:56] Voice 6: The Islands Trust objective, public awareness, education, environmental, economic sustainability, again, an island community.

[0:51:05] Voice 6: So I don't know that this particular one fits in any of that.

[0:51:08] Voice 6: And maybe we just want to ask staff to refer it to planning.

[0:51:14] Voice 4: Thank you.

[0:51:14] Voice 4: it sounded to me like when as you read that that this does sit in there because this is

[0:51:19] Voice 4: discussing education for new buyers moving to the islands and housing and um protections

[0:51:27] Voice 4: so depending again we can look at this or come at this from and i think this is what what they're

[0:51:33] Voice 4: asking for as well is the education of what it means to become a land steward on the gulf

[0:51:42] Voice 4: when you purchase here i think somebody was saying something go ahead okay

[0:51:49] Voice 5: well i'm sorry i can't put

[0:51:50] Voice 5: my hand up when i'm sharing screen um i will um i remember that trustee fast you actually were the

[0:51:57] Voice 5: impetus behind the stewardship education program back in the day and your original proposed title

[0:52:02] Voice 5: for it was bylaw enforcement prevention program um way back when years ago um so i think the

[0:52:10] Voice 5: intention around some of the realtor outreach that's going on is to help realtors understand

[0:52:14] Voice 5: the MAP IT system once it's up and running again. But also, we often have a lot of residents that

[0:52:19] Voice 5: move in that don't understand that they've moved into this area that's governed with a special

[0:52:24] Voice 5: preserve and protect mandate. So their dream for their property can't be executed with the same

[0:52:29] Voice 5: level of ease that happens in other jurisdictions. So it's trying to help, you know, win the goodwill

[0:52:36] Voice 5: of realtors to share that, you know, uncomfortable news prior to the purchase, such that it then

[0:52:43] Voice 5: lessens the burden on islands trust and enforcement officers and everyone later um i think that's the

[0:52:47] Voice 5: intention it is a large audience right the realtors assist clients from all over the place

[0:52:54] Voice 5: um we would have if we were to do this we'd have to you know make it a dedicated project work with

[0:52:59] Voice 5: the real estate boards who offer professional development to their members um and work out

[0:53:04] Voice 5: what that might look like and they would have to agree that this is sufficient value to offer

[0:53:08] Voice 5: their membership. Way long ago, we did a direct mailing to realtors, but even the development of

[0:53:13] Voice 5: that mailing list was super hard. So certainly I see value in it, because I know a lot of our

[0:53:19] Voice 5: violent enforcement issues are often people who have bought a dream, and then find it difficult

[0:53:24] Voice 5: to execute the dream and then push through to try and make the dream happen anyway. So getting to

[0:53:28] Voice 5: them early, I think could save organizational resources in the long run. But this would,

[0:53:33] Voice 5: you know supporting gabriela as a pilot likely very achievable because as you can see it looks

[0:53:38] Voice 5: like the path has been laid there rolling up out a broad trust-wide initiative would probably be a

[0:53:43] Voice 5: major initiative but should you choose to pick this as your theme for the year and your audience

[0:53:48] Voice 5: for the year this could be the thing that we do next fiscal really it's at your hands determine

[0:53:52] Voice 5: who you want your audiences to be for stewardship education what are the themes you want we're in

[0:53:58] Voice 5: in your hands for you to deliver this as you wish right but this could be you know this could be

[0:54:04] Voice 5: your thing or you could continue to deliver webinars to constituents or you could choose

[0:54:08] Voice 5: to have us out on the islands delivering hands-on workshops around shoreline you know anything you

[0:54:13] Voice 5: want it's really up to this committee to advise staff what you want us to work on

[0:54:18] Voice 10: um chair if you

[0:54:21] Voice 10: you buy or leave. So Director Freider, would it be helpful for

[0:54:27] Voice 10: us to make a motion asking you to bring some options back to us

[0:54:31] Voice 10: in the future? Okay, I have made a draft, it is a little bit

[0:54:37] Voice 10: wordy. But I'm very happy for us to beat the shit out of it, and

[0:54:41] Voice 10: come up with something that works.

[0:54:44] Voice 4: It looks like you put it in the chat if if staff would like to

[0:54:49] Voice 4: take that and then we can pop it on the screen and we can take a

[0:54:52] Voice 4: look at it before moving it yeah

[0:54:54] Voice 10: and please and

[0:54:56] Voice 4: the other thing that i was thinking as we're

[0:54:58] Voice 4: waiting for that is um part of our education could be to the current residents on the island when

[0:55:04] Voice 4: they come to sell that there is an educational link that they attach to their profile so it

[0:55:11] Voice 4: doesn't matter who the realtor is then that that link and some of the information is attached to

[0:55:18] Voice 4: of their profile that might be an option so this would be good to explore what's possible so i think

[0:55:26] Voice 4: i think this is definitely worth putting on our agenda for um a bigger discussion and it'll give

[0:55:33] Voice 4: us a little bit of time between now and then to think about it as well and come up with some

[0:55:37] Voice 4: some ideas as to how this can fit within our purview i'll

[0:55:41] Voice 5: share some of the advertising we

[0:55:42] Voice 5: see around private islands as staff which has grown because the things they're suggesting

[0:55:47] Voice 5: testing could happen of creating your own idyllic private retreat with all the

[0:55:51] Voice 9: things with your

[0:55:52] Voice 9: helipad and can

[0:55:54] Voice 6: i just add um while it's coming up on the screen uh i like the idea of using this

[0:56:02] Voice 6: as a pilot where some of the groundwork has already been laid so maybe we could work that

[0:56:07] Voice 6: into the motion because right now the motion looks like it's a bigger ask of staff and so

[0:56:19] Voice 6: if the mover would want to consider that idea of Gabriel as a pilot we don't have

[0:56:26] Voice 4: a movie yet this

[0:56:27] Voice 4: is just yeah this

[0:56:29] Voice 4: is where we're gonna we're gonna work if

[0:56:31] Voice 9: we're still in free flow then I would

[0:56:34] Voice 9: uh i would say that i support the the notion of the draft um really again in in in respect of

[0:56:43] Voice 9: this is trust area programs uh not an ltc area um so i and i think it's if we're looking at

[0:56:55] Voice 9: through that lens of what this committee's tasked to do i i and we're going to ask staff to do

[0:57:02] Voice 9: bring us some options, then let's have the options to see what we could do for the trust area

[0:57:12] Voice 9: rather than just the local trust committee. And then in terms of the draft wording so far,

[0:57:18] Voice 9: I think I would just throw in back after bring back options. That's it for me.

[0:57:28] Voice 4: Yeah. And I'd like to keep this open for staff to bring back options to us.

[0:57:32] Voice 4: at that time we can decide to make it a pilot when when when we've got something yeah sure i was just

[0:57:39] Voice 4: a suggestion absolutely it's good suggestion uh staff rita go ahead uh

[0:57:46] Voice 5: the one thing that's

[0:57:47] Voice 5: occurring to me with these motions is if someone was reading the minutes without context you

[0:57:51] Voice 5: wouldn't realize that we're discussing this within the framework of the stewardship education program

[0:57:55] Voice 5: so it might be worthwhile to somehow weave in um that just so it you know it's you're seen to be

[0:58:01] Voice 5: working within your mandate um because this could be seen as you know executive committee's purview

[0:58:06] Voice 5: under communications so but it does it does all also could be considered yours under stewardship

[0:58:10] Voice 5: education so just wondering if you wanted to weave in that notion good

[0:58:15] Voice 9: thought and i i think we could

[0:58:16] Voice 9: do that fairly simply by adding after planning surfaces uh for consideration as a topic for

[0:58:24] Voice 9: stewardship education or for consideration as a top yeah topic for stewardship education

[0:58:34] Voice 9: so

[0:58:49] Voice 5: prior to moving the motion i'll just advise you we currently don't have staff to do this

[0:58:53] Voice 5: um and so i would usually be giving you my line around staff capacity but i am trying to be on

[0:58:58] Voice 5: a hiring spree so by your next meeting i'm hopeful we will have some people hired in place so work

[0:59:03] Voice 5: could start on something like this um with our we're hiring for a program coordinator um ideally

[0:59:08] Voice 5: Dealey Council will approve the proposed,

[0:59:10] Voice 5: the new senior policy advisor.

[0:59:12] Voice 5: Some of that time will go to supporting this committee.

[0:59:15] Voice 5: So I'm optimistic that we'll have some people

[0:59:17] Voice 5: to support the committee.

[0:59:18] Voice 5: Currently I have, we are all allocated,

[0:59:20] Voice 5: but just wanted to bring that to your attention.

[0:59:22] Voice 5: If all goes well on my hiring,

[0:59:23] Voice 5: we'll have some people to help you with this.

[0:59:25] Voice 9: And then I have, you know,

[0:59:28] Voice 9: maybe a helpful suggestion is maybe just punt it over

[0:59:31] Voice 9: to planning services to get the ball rolling

[0:59:33] Voice 9: while you're waiting for staff.

[0:59:35] Voice 4: I'm also going to make a suggestion

[0:59:37] Voice 4: to change the word collaborative communication framework

[0:59:41] Voice 4: to bring back options for educational.

[0:59:56] Voice 4: What's the word that I'm looking here?

[0:59:58] Voice 4: Because rather than, because collaborative.

[1:00:00] Voice 4: of communication framework is very specific i think we're like what we're looking for under

[1:00:03] Voice 4: the stewardship education program is our educational um tools or sure

[1:00:10] Voice 10: the reason i

[1:00:11] Voice 10: mentioned said we went with kind of communication was because certainly chrissy yates uh you know

[1:00:20] Voice 10: discussion and and background which obviously is not universal across the trust area

[1:00:23] Voice 10: um there is there is information for us to get from them too about what's going on so so it was

[1:00:30] Voice 10: about sort of trying to have something that's a little less, a little less us handing, handing

[1:00:36] Voice 10: down information. But, but I'm open to, to, I would have put in, I guess, you know, you could

[1:00:45] Voice 10: put, you know, options for the stewardship education program in relation to realtors across

[1:00:51] Voice 10: the trust area. And so I don't have

[1:00:54] Voice 10: to catch all of this, this way.

[1:00:56] Voice 4: Yeah, because I feel like a

[1:00:57] Voice 4: collaborative communication framework as part of an educational tool, but I don't want us to limit

[1:01:02] Voice 4: these to only one educational tool. I want to

[1:01:05] Voice 4: make sure that we have the option to explore all of

[1:01:08] Voice 4: them.

[1:01:09] Voice 9: Yeah. Yeah. I'm good to go with just educational tools because we're asking for

[1:01:15] Voice 9: options. Yeah.

[1:01:16] Voice 10: And again, my reason for, and this is sort of what Claire was saying before, but

[1:01:20] Voice 10: yeah, I said to a future meeting specifically because I suspect that this won't be something

[1:01:26] Voice 10: that comes back to us right away yeah

[1:01:29] Voice 4: yeah

[1:01:32] Voice 9: and then in terms of that i just want to uh

[1:01:35] Voice 9: note uh trustee borthwick it's really important that planning services is as part of that

[1:01:41] Voice 9: conversation a lot of what's identified in the correspondence is in the wheelhouse of of the

[1:01:49] Voice 9: planning department they mentioned bylaws changes and amendments administrative changes and and uh

[1:01:58] Voice 9: So, you know, anyway, just appreciate that planning services is an integral part of it.

[1:02:04] Voice 9: And then perhaps as far as it goes, trust programs is more facilitating and planning services is doing actually the heavy lifting of updating those changes and what the bylaw frameworks are.

[1:02:23] Voice 9: Well,

[1:02:24] Voice 4: I think it's a good idea not to work as a silo as well and to do cross-departmental work because that's going

[1:02:30] Voice 10: to support each other.

[1:02:31] Voice 4: Cross

[1:02:31] Voice 10: -area services is our communications instrument and planning, you know, it's, you know, getting Claire to bully Stefan into a room with a bunch of realtors, really.

[1:02:45] Voice 10: Awesome.

[1:02:46] Voice 4: Okay, do we have any other changes to the wording on the screen?

[1:02:55] Voice 4: Not seeing any. Okay. At this point, I'd like to ask for a mover.

[1:02:59] Voice 10: We'll move it. I move that the Trust Programs Committee request staff to bring back options

[1:03:06] Voice 10: to a future meeting for educational tools for realtors across the trust area in collaboration

[1:03:12] Voice 10: with planning services for consideration as a topic for the Stewardship Education Program.

[1:03:18] Voice 4: May I have a second? Okay. I see you're muted.

[1:03:23] Voice 6: Thank you. Because we're seeing realtors across

[1:03:26] Voice 6: the trust area. I think some of the real... I'm going

[1:03:29] Voice 4: to interrupt. Sorry. Pardon me. I'd ask for

[1:03:31] Voice 4: a seconder first before we go into discussion. Trustee Peterson, thank you. Now we can open up

[1:03:38] Voice 4: for discussion. Go ahead, Trustee Fass. Apologies.

[1:03:43] Voice 6: By saying realtors across the trust area, I think

[1:03:46] Voice 6: we might be limiting ourselves to realtors that are only in the trust area, where I think a lot

[1:03:52] Voice 6: realtors are in vancouver um the prairies and uh vancouver island and elsewhere i

[1:04:02] Voice 10: yeah my thinking

[1:04:03] Voice 10: would be that it would like if they're operating if they're if they're you know if they're

[1:04:07] Voice 10: conducting business within the trust area that to me would be broad enough but i don't know um

[1:04:14] Voice 10: i director freighter is this clear enough to you but i think i you agree with you trustee fast

[1:04:20] Voice 10: They're obviously located all over the place.

[1:04:24] Voice 4: I'm sorry, but you can't make that change right now.

[1:04:26] Voice 4: We'd have to make an amendment because it's been moved and seconded.

[1:04:30] Voice 10: Well, just could we get that?

[1:04:34] Voice 10: Director Freider, is this clear enough without making it an alteration?

[1:04:38] Voice 10: Or would you rather it was more specific?

[1:04:41] Voice 5: Ideally, it would have been more specific.

[1:04:42] Voice 5: I mean, I really don't think any harm is going to come from this if I talk to the real estate board.

[1:04:48] Voice 10: Yeah.

[1:04:48] Voice 10: And

[1:04:49] Voice 4: the other part that I'm going to say is all realtors across Canada, that's too large for us.

[1:04:56] Voice 4: Even all realtors across BC is too large.

[1:04:59] Voice 4: We have realtors coming from outside of the country as well.

[1:05:04] Voice 4: We have to bound this to what is practicable for Islands Trust to manage.

[1:05:13] Voice 4: and i think it was said in there 50 to 70 percent of the sales occur with islands with realtors

[1:05:20] Voice 4: within the islands trust area and part of our conversation can be educating sellers

[1:05:29] Voice 4: to also provide some information so i think we have to be careful that we don't make this too

[1:05:34] Voice 4: large that it's unattainable um trustee peterson go ahead um

[1:05:40] Voice 9: before i do something so rash as to

[1:05:43] Voice 9: To propose an amendment, just a notion that instead of across the trust area, potentially we could say operating within the trust area.

[1:05:57] Voice 9: And I would look to Director Frater to see if that's more specific in terms of what you were thinking.

[1:06:07] Voice 9: And is it helpful? Is it worth us taking the time to amend?

[1:06:12] Voice 4: I think you're okay, I guess.

[1:06:14] Voice 9: Okay.

[1:06:15] Voice 4: Yes, the other thing that we could do

[1:06:17] Voice 4: is just simply remove across the trust area

[1:06:19] Voice 4: and just have educational tools for realtors.

[1:06:21] Voice 5: That I think

[1:06:22] Voice 5: would be too broad.

[1:06:23] Voice 4: Exactly.

[1:06:26] Voice 4: Okay, well.

[1:06:27] Voice 5: Staff will interpret this

[1:06:28] Voice 5: as realtors operating in the trust area

[1:06:29] Voice 5: and we'll go from there.

[1:06:31] Voice 5: Thank you.

[1:06:33] Voice 5: We'll bring you back options,

[1:06:35] Voice 5: best bang for buck.

[1:06:36] Voice 9: Awesome.

[1:06:37] Voice 9: Yeah, let's not torture ourselves unnecessarily.

[1:06:40] Voice 5: And we

[1:06:41] Voice 10: trust you.

[1:06:44] Voice 4: Yeah.

[1:06:44] Voice 10: But I think it's a good point, trusty fast.

[1:06:47] Voice 10: It does not escape me.

[1:06:51] Voice 4: And I think when this comes back with options,

[1:06:54] Voice 4: we can then look at how we can broaden it out.

[1:06:57] Voice 4: But for the first pass, let's keep it a little bit closer to home,

[1:07:01] Voice 4: especially if we're going to be trying pilots as well.

[1:07:05] Voice 4: If we find something that works, then we can expand it.

[1:07:11] Voice 4: Absolutely.

[1:07:11] Voice 4: Any further discussion on this?

[1:07:15] Voice 4: Okay, not seeing any.

[1:07:16] Voice 4: I'd like to call the question then and request all those in favor to please raise your hand

[1:07:25] Voice 4: and we can lower our hands is there any opposed not seeing any opposed this motion carries thank

[1:07:37] Voice 4: you very much all right now that we finished our correspondence we're going to move on to

[1:07:45] Voice 4: administrative coordination and the minutes of the November 4th meeting. Do we have any

[1:07:58] Voice 4: edits to the minutes that are, oh, I've lost my word, presented here?

[1:08:09] Voice 10: They look good to me.

[1:08:11] Voice 4: Perfect. I'm not seeing any hands going up. So by general consent then.

[1:08:15] Voice 4: Oh,

[1:08:15] Voice 10: although, Trustee Peterson has had to take a quick bio break, which I think takes us, oh, maybe that is just two quorum.

[1:08:25] Voice 4: Yeah, three is quorum.

[1:08:27] Voice 4: Three

[1:08:27] Voice 10: is quorum. Okay, never mind.

[1:08:29] Voice 6: Yeah.

[1:08:31] Voice 6: Yeah, Trustee Fest?

[1:08:32] Voice 6: I have a question, and it just regards on page seven of the minutes.

[1:08:38] Voice 6: The resolutions are numbered in TPC 2024.

[1:08:42] Voice 6: 2024. I guess that, oh, it was 2024. Never mind. And then one of the motions is Trust Programs

[1:08:52] Voice 6: Committee directing staff. I think we usually do requesting staff, but I don't want to change the

[1:09:01] Voice 6: minutes, so I'm okay with this. Thank

[1:09:05] Voice 4: you. Okay, so by general consent, we will approve the minutes

[1:09:11] Voice 4: as presented there we didn't have any resolutions without minutes and we can take a quick look at

[1:09:19] Voice 4: our follow-up action list and then we can get into our um business work and i'm going to ask

[1:09:27] Voice 4: staff rater if she has anything that she'd like to report out on our on our fuel uh

[1:09:35] Voice 5: thank you chair

[1:09:37] Voice 5: um nothing in particular except for a lack of progress on the policy statement amendment policy

[1:09:42] Voice 5: policy work as you know from your community of the whole work we've been really focused on the

[1:09:47] Voice 5: policy statement itself and just haven't turned our minds to this yet but we'll likely do so

[1:09:51] Voice 5: before your next meeting so that that just was not accomplished but I'm happy to take questions

[1:09:56] Voice 5: on anything else as well as I say I really lean for staff right now so we're hoping by your next

[1:10:02] Voice 5: meeting we'll have a lot more resources to advance some of these topics does

[1:10:07] Voice 4: anybody have any

[1:10:09] Voice 4: Any questions for Staff Reader on the fuel?

[1:10:14] Voice 4: Not seeing any.

[1:10:16] Voice 4: Okay, let's move on now to 7.1,

[1:10:21] Voice 4: which is a Trust Programs Committee 2025-26

[1:10:25] Voice 4: budget submission, which is a request for decision.

[1:10:28] Voice 4: And I know that Claire has provided us

[1:10:32] Voice 4: with a great option here,

[1:10:34] Voice 4: which I'd like her to open and discuss for us.

[1:10:38] Voice 4: So go ahead.

[1:10:40] Voice 5: Thank you, Chair.

[1:10:41] Voice 5: So Financial Planning Committee has asked all the committees to re-review their budget

[1:10:45] Voice 5: requests, I believe with the intention of trying to cut them to reduce the tax requisition.

[1:10:52] Voice 5: One of the things we've done is looked at the living in the trust area mailing and have

[1:10:59] Voice 5: proactively added some money to Executive Committee's communications budget under the

[1:11:04] Voice 5: assumption, which we didn't get a chance to run through you first, so this can be adjusted

[1:11:07] Voice 5: it as needed but that is now becoming more like a routine communications activity it seems to be

[1:11:12] Voice 5: very well received multiple trustees have informed us that it's really well you know they really

[1:11:17] Voice 5: appreciate it so it's our intention to kind of more operationalize that in a routine way under

[1:11:22] Voice 5: our communication strategy and then remove it more it got incubated here it got developed here

[1:11:27] Voice 5: but I think it's now making its way more into core operations so then with that I've already

[1:11:32] Voice 5: added the money to the executive committee's communications budget such that then if you

[1:11:37] Voice 5: wanted to reduce this budget you could do so and then you'd still have the same amount remaining

[1:11:41] Voice 5: that you had originally proposed for webinars or other stewardship activities that said you know

[1:11:46] Voice 5: you could ask council to keep the budget as it is and also fund it over in executive committee's

[1:11:51] Voice 5: budget but they're asking for cuts this seemed like an obvious one for staff to recommend if

[1:11:55] Voice 5: you were to look for something perfect

[1:11:59] Voice 4: um i really like the streamlining um i prefer not to do double

[1:12:03] Voice 4: work so i'm i definitely support doing this um how do and how does everybody else feel about this

[1:12:11] Voice 4: seeing thumbs up nods

[1:12:13] Voice 10: seems real good um the only question i would ask um and i i'm i think i think

[1:12:20] Voice 10: it's good that we're able to trim this budget down uh for for fbc well for all of us um but is there

[1:12:29] Voice 10: any uh amount of the uh um of that additional budget that is worth giving you know retaining

[1:12:39] Voice 10: to bolster uh the other stewardship education program uh work that's the only question i have

[1:12:47] Voice 10: really the

[1:12:49] Voice 5: staff to answer that to the chair that um that's really for you to decide the scope and

[1:12:54] Voice 5: scale that you want this organization to be undertaking it really is a somewhat optional

[1:12:58] Voice 5: you know it's an optional activity and you can scale it as i as i was trusted i was just council

[1:13:03] Voice 5: wish it to be um so we'll deliver you know if you fund us from a thousand dollars to fifty thousand

[1:13:09] Voice 5: dollars excuse me we'll deliver whatever it is that you ask us to deliver so that's really a

[1:13:15] Voice 5: political question around what level of resourcing you want to allocate.

[1:13:19] Voice 10: Absolutely.

[1:13:20] Voice 10: And I know that I guess what I'm asking is

[1:13:26] Voice 10: more specifically,

[1:13:31] Voice 10: you know, we have created a significant savings here potentially.

[1:13:34] Voice 10: Are you you know, we're potentially creating a significant savings here,

[1:13:37] Voice 10: which I think is great.

[1:13:40] Voice 8: We

[1:13:41] Voice 10: already have sort of made the decision

[1:13:43] Voice 10: that the Stewardship Education Program is valuable to us and is important.

[1:13:47] Voice 10: important and has, you know, political backing from this committee to execute the program such

[1:13:55] Voice 10: as it is, you know, is there a benefit in you having another thousand dollars on top of what's

[1:14:03] Voice 10: there? Will that better able you to do that work? Because if we've agreed that this work is valuable,

[1:14:08] Voice 10: which we have at this point, would some extra resources significantly enhance your efforts,

[1:14:14] Voice 10: make that easier for you. That's what I want to do. If you think

[1:14:19] Voice 10: you can make do with what's there, or you think you can do it to the best of its ability

[1:14:23] Voice 10: because I don't want to spend any money that's not going to get

[1:14:27] Voice 10: realized. So if we can significantly enhance your efforts

[1:14:31] Voice 10: by carving back $1,000 from that

[1:14:35] Voice 10: to add to your efforts, we should do that.

[1:14:38] Voice 5: I suspect you're okay. If you're okay, because this is hopefully the last year that we're

[1:14:43] Voice 5: tracking without the strategic the new strategic plan in place right so in future the plan is you'll

[1:14:48] Voice 5: have your new strategic plan adopted then work plans are going to flow out of that so next year

[1:14:52] Voice 5: by budget time you'll have a more concrete sense like rather than this getting a budget and spending

[1:14:58] Voice 5: it iteratively through the year we'll be doing so this is your last year of this so it's still

[1:15:02] Voice 5: somewhat slushy and we'll continue as we have been for this next year around you get a pot of money

[1:15:06] Voice 5: you allocate it through the year to your different webinars or realtor outreach or whatever you choose

[1:15:10] Voice 5: to do i think you're okay i think the budget is tight as i'm but again this is a political

[1:15:15] Voice 5: consideration the budget is tight each webinar if you wanted to continue along the path of webinars

[1:15:19] Voice 5: is 1500 each you would be still having 9500 which would allow you to deliver three or more webinars

[1:15:26] Voice 5: um so it's really again it's for you to determine the score of activities but i think if you wanted

[1:15:32] Voice 5: to maintain a status low level of delivery like you've had this budget is sufficient

[1:15:40] Voice 8: Yeah,

[1:15:44] Voice 9: thank you. And thank you, Director Frater, for finding these reductions based on the request from the Financial Planning Committee.

[1:15:54] Voice 9: Yeah, if this reduction will leave us space for three webinars in the fiscal, I think that's great.

[1:16:05] Voice 9: Obviously, there's a ton of topics and we'd love just to have,

[1:16:10] Voice 9: uh i guess the the license from taxpayers to do tons of them but we do also have the

[1:16:15] Voice 9: the reality is that is that we also have the staff considerations and how much um time uh we're

[1:16:22] Voice 9: asking staff to to help set these up so i think right now i think where we're at i think three

[1:16:27] Voice 9: is a is a good number of webinars um and so if we can achieve that with this reduction i'm in

[1:16:33] Voice 9: support of the notion thank you and

[1:16:38] Voice 4: i put myself on the speaker's list um my part in here looking

[1:16:44] Voice 4: at the budget um itself the webinar is great the work that we've been doing so far is achievable

[1:16:51] Voice 4: with that amount but if we're going to take on additional work with the stuff that we're talking

[1:16:56] Voice 4: with regards to the realtors in the next fiscal year and potentially that workshop in collaboration

[1:17:01] Voice 4: collaboration with Dan O'Donnell, depending on what comes through, I think we should increase

[1:17:06] Voice 4: the $9,500 to $12,000. We're still offering a reduction, but that gives us a couple of extra

[1:17:14] Voice 4: thousand dollars to actually do some of this additional new work. And I can ask Staff Rater

[1:17:20] Voice 4: in a second whether that is needed or if that's achievable with the $9,500, because I'd like to

[1:17:28] Voice 4: hear what's achievable the second part of my comment is within the recommendation i would

[1:17:36] Voice 4: like to have it clear that we're reducing the stewardship education program budget request from

[1:17:41] Voice 4: 17 000 to x by requesting that the communications budget absorb the living in the trust area mailing

[1:17:53] Voice 4: program and associated costs. I'd like it to be clear that we're making that reduction by moving

[1:18:00] Voice 4: it. Because otherwise, if we don't have it in a motion that we're moving it, then it's still

[1:18:07] Voice 4: sitting with us. And the cost is still sitting with us.

[1:18:11] Voice 5: Okay. And to be clear, staff have already

[1:18:13] Voice 5: done this on the back end, right? Like it's already in the budget that executive committee

[1:18:17] Voice 5: approved. So apologies, it's somewhat out of sequence. It's just the way our process has

[1:18:23] Voice 5: has played out this time and it's partly me being overloaded and not moving the shells quite in the

[1:18:28] Voice 5: right order. Certainly we can make that change to the budget. I feel you can deliver a reasonable

[1:18:32] Voice 5: program in 9,500. I think there are fiscal pressures certainly shaping up. I'm going to have

[1:18:37] Voice 5: new staff. We're going to be also, this same team is delivering your policy statement amendment

[1:18:42] Voice 5: engagement program. You know, we've got a whole lot of backlogged work from all the vacancies.

[1:18:47] Voice 5: So I feel this is a, it's modest, but reasonably achievable budget for this year.

[1:18:52] Voice 4: including the the new work that we're proposing for this fiscal i

[1:18:56] Voice 5: think it's certainly a work

[1:18:57] Voice 5: an on-island workshop you know if we're a partner we just deliver what we have the capacity to

[1:19:01] Voice 5: deliver if that's what's being asked for for salt spring and again we'll just scale to the you know

[1:19:06] Voice 5: if it's webinars are relatively straightforward to deliver like if the realtor thing was delivered

[1:19:10] Voice 5: by webinar or if there's the modest travel costs for staff to go meet with realtors i think it can

[1:19:15] Voice 5: be delivered within this budget again at a modest level if you're looking for you know it really you

[1:19:21] Voice 5: You have to determine the scale of activities, but if you're comfortable with modest for

[1:19:24] Voice 5: this year, I think it's sufficient.

[1:19:26] Voice 4: Yeah, I think so, because as we work through the realtors issue, that will likely take

[1:19:32] Voice 4: us into the following year if there's a larger program to roll out, and at which point we'll

[1:19:35] Voice 4: have a better understanding of a business case.

[1:19:38] Voice 4: Perfect.

[1:19:39] Voice 4: So then I'm happy with this.

[1:19:41] Voice 4: But

[1:19:41] Voice 5: if I might, this is all for you to consider as you look at your strategic plan, right?

[1:19:45] Voice 5: Because ideally, this committee won't be delivering things in future that are not priorities of

[1:19:50] Voice 5: the strategic plan.

[1:19:51] Voice 5: so if there's things you're talking about today that aren't in that strategic plan that you're

[1:19:55] Voice 5: going to be looking at in your March agenda trust council agenda package that's for you to consider

[1:19:59] Voice 5: whether that's something you want added so that's just like that so in future hopefully all

[1:20:04] Voice 5: activities of this committee align up with that strategic plan yeah

[1:20:08] Voice 4: and I believe that the strategic

[1:20:09] Voice 4: the strategic plan the way that it's being lined up includes current project work

[1:20:15] Voice 5: you'll see when

[1:20:17] Voice 5: you get the new draft and we'll see exactly have

[1:20:19] Voice 5: that conversation okay all

[1:20:21] Voice 4: right uh trustee

[1:20:24] Voice 4: borthwick i

[1:20:26] Voice 10: move that the trust programs committee advise financial planning committee that it is

[1:20:31] Voice 10: reducing its stewardship education program budget request from seventeen thousand dollars to nine

[1:20:36] Voice 10: and a half thousand dollars thank

[1:20:38] Voice 4: you and trustee peterson are you seconding okay trustee peterson

[1:20:43] Voice 4: seconds is there any further discussion on this and i'm going to ask in the future that you

[1:20:48] Voice 4: You ask if you can move, just so we can get into a good process.

[1:20:54] Voice 4: Sure.

[1:20:56] Voice 4: And then is there any further discussion on this?

[1:20:58] Voice 4: Because once it's moved, we enter amendments there.

[1:21:03] Voice 4: Not seeing any further discussion.

[1:21:06] Voice 4: Calling the question.

[1:21:08] Voice 4: All those in favor, please raise your hand.

[1:21:12] Voice 4: Awesome.

[1:21:12] Voice 4: Please lower your hand.

[1:21:16] Voice 4: And any opposed?

[1:21:19] Voice 4: None opposed?

[1:21:20] Voice 4: This motion carries.

[1:21:22] Voice 4: Thank you very much.

[1:21:26] Voice 4: all right so we didn't have any new business added to the agenda so we are now

[1:21:34] Voice 4: moving into if i can scroll down far enough our work program so

[1:21:44] Voice 5: this as a reminder is the work

[1:21:46] Voice 5: program that you can look at and approve as your proposed set of activities for the next quarter

[1:21:52] Voice 5: that would be approved by trust council for committee to move forward on

[1:21:56] Voice 5: I would suggest to you that you might want to reorder it the secretariat services is likely

[1:22:01] Voice 5: to be the dominant theme for this committee for the staff support for this committee as we move

[1:22:06] Voice 5: into towards the end of the fiscal year pull in all the expressions of interest for the next year

[1:22:11] Voice 5: put together your agenda package for April that is likely to be the dominant piece of work

[1:22:17] Voice 5: for the next quarter however it's just fine if you choose to leave it as is an order we would

[1:22:23] Voice 5: be taking out reference now to the living in the trust area project and then just flagging

[1:22:29] Voice 5: development of you know we would just make this more generic probably removing all of

[1:22:33] Voice 5: this language because those would have been delivered before march the

[1:22:39] Voice 4: other thing i was

[1:22:40] Voice 4: going to ask with regards to secretariat role our heavy lifting is really immediately after

[1:22:50] Voice 4: trust counsel when we receive the expressions of interest and we allocate the funds which is

[1:22:55] Voice 4: normally takes up our first meeting and then when it comes time for budget when we ask for

[1:23:02] Voice 4: a business case in between there we don't really do anything on this um but it does take up one of

[1:23:12] Voice 4: the line items for one of our available projects which means that basically after our first meeting

[1:23:19] Voice 4: we're down to two projects that we that we're able to do is are we like and and this is this

[1:23:26] Voice 4: is just a process i'm i'm asking can we move that down to um because and after we've allocated it's

[1:23:36] Voice 4: no longer active can we move something else up into active and then bring it back when it's time

[1:23:42] Voice 4: to do the business case i i'm just i

[1:23:45] Voice 5: would want it to live somewhere so it can either live it could

[1:23:49] Voice 5: live on a follow-up action list but it's kind of more of a program um so it's not like a task um

[1:23:54] Voice 5: i would i would suggest let's revisit this maybe in april or may when you're fully staffed

[1:23:59] Voice 5: and consider whether we can even take on three projects um because for now

[1:24:03] Voice 5: um i don't know that it's causing you any harm because we simply as you can see we didn't even

[1:24:07] Voice 5: get to number three at this point um certainly it could be it is one of your programs and staff

[1:24:13] Voice 5: effort does go into it through the year we're working with the groups we're helping with

[1:24:17] Voice 5: meetings as they need it we're managing their you know contracts and everything so it does

[1:24:21] Voice 5: still take staff time on behalf of this committee yeah

[1:24:26] Voice 6: and i'm i'm in support of leaving it here as

[1:24:29] Voice 6: well if i can speak chair feels funny not okay i'm um uh partly because sometimes uh decisions

[1:24:38] Voice 6: do come back um to this committee about this uh program and just because we've assigned it

[1:24:44] Voice 6: It doesn't mean it isn't one of our main projects that trust council should

[1:24:49] Voice 6: know that we're working on. And secondly,

[1:24:52] Voice 6: stewardship education is a very big bowl and there's lots of things that fit

[1:24:57] Voice 6: in there as we've already discussed earlier in the meeting.

[1:25:01] Voice 6: And I want to also leave room for the policy statement amendment work.

[1:25:07] Voice 6: So I'm in favor of keeping it just as it is here. Thank you.

[1:25:12] Voice 6: No

[1:25:13] Voice 4: worries. I was just asking regarding process. I'm just getting some clarification.

[1:25:18] Voice 4: So thank you. Trustee Faust, you've got another question? No.

[1:25:23] Voice 4: All right. Awesome. Does anyone have anything else that they would like to bring up here?

[1:25:34] Voice 4: Trustee Peterson?

[1:25:37] Voice 9: Yeah, I'll just let you know I'm drafting a motion in response to Director Frater's notion

[1:25:43] Voice 9: motion here. I'm almost done. And I'm going to throw it in the chat in just a second here.

[1:25:54] Voice 4: So what was that? What was it based on?

[1:25:58] Voice 9: Oh, the reordering and the removal of the

[1:26:01] Voice 9: second sentence from item one.

[1:26:11] Voice 5: Can I check if you've frozen?

[1:26:22] Voice 6: You're muted, Trustee Fast. Trustee Evans, you were frozen for a bit. So I don't know

[1:26:27] Voice 6: if you said anything. I said nothing. Okay.

[1:26:31] Voice 4: We were just there's the there's the the proposed

[1:26:34] Voice 4: wording.

[1:26:40] Voice 9: Does that make sense? We'll see

[1:26:43] Voice 4: once we can get it up on the screen. Okay.

[1:26:49] Voice 4: And again, we'll have our wordsmithing prior to

[1:26:53] Voice 4: me requesting a mover. Perfect.

[1:26:58] Voice 5: I'll just advise

[1:26:59] Voice 5: you, whenever you're in meetings and the person is sharing the screen,

[1:27:02] Voice 5: the taskbar disappears for them and you have to go hunting for it so the chat

[1:27:07] Voice 5: doesn't pop up. Just so you can have empathy for

[1:27:11] Voice 5: anyone who's sharing screen it is helpful if things happen in the chat the person sharing

[1:27:14] Voice 5: screen should know about if you do verbalize them for across the trust and

[1:27:19] Voice 3: sheriff i may add

[1:27:21] Voice 3: also that i'm unable to copy the content of the chat content so i have to re-key whatever is put

[1:27:30] Voice 3: in there so you may want to consider actually emailing me draft resolutions in the future

[1:27:37] Voice 3: or just be patient while I re-key.

[1:27:41] Voice 4: Thank you so much for that clarification.

[1:27:43] Voice 4: That's good to know.

[1:27:44] Voice 10: Sorry, Robert.

[1:27:47] Voice 6: For emailing, do you receive the motions or motion at islandstrust.bc.ca?

[1:27:57] Voice 6: There's an email that we use in some meetings.

[1:27:59] Voice 6: I don't know.

[1:28:00] Voice 6: Do we email you specifically at rbarlow?

[1:28:04] Voice 3: Through the chair, yes, you would email me directly.

[1:28:06] Voice 3: I'm not familiar with this other email inbox that

[1:28:09] Voice 3: you've just mentioned.

[1:28:11] Voice 4: Thank you.

[1:28:11] Voice 4: I think that's

[1:28:12] Voice 4: council specific.

[1:28:14] Voice 9: And thanks for that, Mr. Barlow.

[1:28:18] Voice 9: I do know that.

[1:28:20] Voice 9: And in this case, because we're trying to work a little bit more collaboratively, I thought it might be helpful to get it in front of all the trustees.

[1:28:30] Voice 9: And from my point of view anyway, I'm certainly willing to be patient for you to do your end of it.

[1:28:37] Voice 9: this just gets our trustees eyes on it fast fast i

[1:28:42] Voice 4: could also request that we make this screen a

[1:28:44] Voice 4: little larger awesome

[1:28:48] Voice 8: thank you if

[1:28:58] Voice 5: i might suggest an amendment you would they say and forward to

[1:29:01] Voice 5: council trust council as amended i

[1:29:02] Voice 9: was actually wondering if that needed to be a separate motion

[1:29:05] Voice 9: because i i thought maybe we should amend it first and then send it as amended that was my thinking

[1:29:13] Voice 9: But I know we have to send it there. Yeah,

[1:29:15] Voice 5: I'd let Robert comment on that.

[1:29:17] Voice 5: I don't have any concern with it being bundled in one motion.

[1:29:24] Voice 4: Can we also add in for for clarity in the future where it says by removing the second sentence from item one stewardship education program,

[1:29:34] Voice 4: program comma because especially if when we read when we reorder it it's no longer item number one

[1:29:44] Voice 5: there's nothing like typing with an audience exactly it's the worst we all have empathy robert

[1:30:00] Voice 9: you're all just lucky that i'm not doing the typing because i go fast and then i'm like

[1:30:06] Voice 9: oh that needs to be corrected that needs to be that needs to be and

[1:30:11] Voice 4: again sorry for being pedantic

[1:30:13] Voice 4: here um by switching items number one stewardship education program and two secretariat role

[1:30:31] Voice 5: secretariat services yeah well

[1:30:35] Voice 4: item number two is the secretariat role oh yeah we can

[1:30:39] Voice 4: we might change that too okay okay it actually says secretariat role not secretariat services

[1:30:54] Voice 4: thank

[1:30:57] Voice 8: you i

[1:30:59] Voice 4: mean it's it's it is a longer but i think that's fine and and i'm just doing that for

[1:31:06] Voice 4: um future clarity some

[1:31:12] Voice 5: future administrator will thank you all for this

[1:31:16] Voice 5: this legible and future interpretable motions is very nice to have when you're going back

[1:31:22] Voice 5: years later yes

[1:31:24] Voice 4: um does anyone have any other comments or edits are we happy with the language

[1:31:32] Voice 4: okay then i will ask for a mover please i

[1:31:39] Voice 9: move that trust programs committee amend the work

[1:31:41] Voice 9: program by removing the second sentence from item one stewardship education program and reordering

[1:31:47] Voice 9: by switching items one stewardship education program and two secretariat role and forward

[1:31:52] Voice 9: to a trust council as amended is it for approval

[1:31:57] Voice 4: that's that's our standard wording that's fine

[1:32:00] Voice 9: okay

[1:32:00] Voice 4: do i have a seconder trustee bothwick thank you any further discussion on this motion

[1:32:15] Voice 4: not seeing any i would like to call the vote all those in favor please raise your hand brilliant

[1:32:24] Voice 4: thank you and lower your hand and any opposed not seeing any this also carries thank you very much

[1:32:35] Voice 4: An excellent work. And I really appreciate how everybody's just been just like having the free flowing conversation this time around. I know it's a little unusual, but I do appreciate how amiably everybody's worked together.

[1:32:53] Voice 9: Yeah, thank you for that, Sharon. And I'm not sure if it would work quite as smoothly when we have more people necessarily. But I think since we've got a slightly smaller group today, I think it worked really well. And I appreciate it. Thank you.

[1:33:10] Voice 4: No worries.

[1:33:12] Voice 10: Yeah, I think those motions came together much better than they would if we'd been beating them to death from the other direction. So yeah, it's been worked well.

[1:33:24] Voice 4: All right. Um, okay. So our next meeting is scheduled, um, April 16th.

[1:33:29] Voice 10: You're muted. Uh, Sue Ellen's quick

[1:33:32] Voice 4: clarification,

[1:33:35] Voice 6: uh, removing the second sentence from item one.

[1:33:39] Voice 6: Does that mean we took out the second, the, the three webinars we took out that whole thing?

[1:33:46] Voice 5: They'll be delivered. They'll be delivered this fiscal. This is essentially starting.

[1:33:50] Voice 6: I just wanted

[1:33:50] Voice 6: to make sure it was, there wasn't a third sentence.

[1:33:52] Voice 4: I was missing something. Okay.

[1:33:54] Voice 4: Okay. Thank you. Perfect. Thanks for that clarification. Um, okay. So this is bringing

[1:34:02] Voice 4: us towards the end of our agenda items. So our next meeting is scheduled for April 16th

[1:34:07] Voice 4: from 10 until three via electronic zoom meeting. And, um, yeah, thank you very much. Does anyone

[1:34:15] Voice 4: have any final closing remarks or comments? I

[1:34:19] Voice 5: do. I'll just mention for the next meeting,

[1:34:21] Voice 5: that is a meeting that was essentially added to your calendar. Um, the committee has asked for

[1:34:25] Voice 5: or in consideration of stewardship, or not stewardship, groups that are supported through

[1:34:30] Voice 5: the Secretariat Service, such that they can get an early decision on getting going for the next

[1:34:34] Voice 5: fiscal year. Given how busy, particularly for me, the next little while is going to be,

[1:34:40] Voice 5: it may be that we don't have additional items for you on that agenda. We might have otherwise

[1:34:44] Voice 5: pushed to try and get them to you, but you might know I'm heading into year-end for Conservancy

[1:34:50] Voice 5: Financials. I've got hiring so many things. So I think if you can indulge me, that might be,

[1:34:54] Voice 5: again a slightly shorter than proposed meeting we'll see how many we get by may i am everyone

[1:35:00] Voice 5: laughs at me but i am optimistic that by your main meeting we will sort of have a team again

[1:35:05] Voice 5: and be up and running and able to better support you with a more full agenda yeah

[1:35:09] Voice 4: and and i think

[1:35:10] Voice 4: we all support staff having a reasonable workload uh versus as um killing you by a thousand paper

[1:35:19] Voice 4: cuts it's we we need to have you able to think and function through all of this work and provide

[1:35:26] Voice 4: the best work and the best way for us to do that is to make sure that we don't overload you so yes

[1:35:32] Voice 4: we will we will equally anticipate what you are able to provide to us and um we will move on from

[1:35:39] Voice 4: there and we will spread the work out throughout the year as is needed terrific

[1:35:44] Voice 5: on behalf of the

[1:35:45] Voice 5: team we thank you for that and as i say we'll look forward to introducing our new team members

[1:35:50] Voice 5: possibly by that april meeting if not by the main meeting brilliant

[1:35:53] Voice 4: looking forward to it okay

[1:35:56] Voice 4: well thank you very much and and we're actually ahead of schedule so i think um yeah i really

[1:36:02] Voice 4: really appreciated the free flow that worked very well with it with this group thank you thank you

[1:36:07] Voice 4: chair chair we'll

[1:36:08] Voice 4: begin in the future

[1:36:09] Voice 5: we'll need a um just the chair to um adjourn the meeting if

[1:36:13] Voice 5: that's all right

[1:36:13] Voice 4: absolutely so i'm going to uh adjourn the meeting thank you thank

[1:36:18] Voice 5: you goodbye

[1:36:19] Voice 5: everyone