Salt Spring Island Local Trust Committee regular meeting, February 26, 2025

[0:00:00] Voice 5: just take a moment to start the live stream all right and we are live well

[0:00:16] Trustee Luckham: good morning everyone

[0:00:17] Trustee Luckham: welcome to the executive committee meeting of uh wednesday february 26th we're well into two

[0:00:24] Trustee Luckham: months of the year it's progressing quickly on us um my name is peter luckham i'm chair of trust

[0:00:29] Trustee Luckham: council chair of the executive committee here today and um just going to start with the opening

[0:00:35] Trustee Luckham: opening remarks about the place in which we live and um i personally am uh feel privileged to be

[0:00:43] Trustee Luckham: able to live here and learn about this place that i live that in uh much of my reading recently um

[0:00:50] Trustee Luckham: um i pointing out the 10 000 years of historical evidence of community that has lived here arts

[0:01:01] Trustee Luckham: commerce all sorts of activities and it's important for me to be reminded of that long

[0:01:12] Trustee Luckham: history of the Coast Salish people on this coast and the lands in which I am occupying

[0:01:18] Trustee Luckham: not necessarily welcomed or welcome today but our work here at the Alliance Trust involves land use

[0:01:27] Trustee Luckham: management and we are land we are managing those lands of the territories of people that have been

[0:01:32] Trustee Luckham: here since time immemorial and I want to respect that in every at every opportunity and in my work

[0:01:38] Trustee Luckham: here at the Island Trust so grateful for that elected in I am elected I'm going to go to my

[0:01:48] Trustee Luckham: colleagues elected I'm going to go online actually it's always important to recognize those who are

[0:01:52] Trustee Luckham: joining us online sometimes we don't necessarily engage them in the best possible way but Tim

[0:01:57] Trustee Luckham: Tim Peterson on Luskeetee, the chair of Salt Spring Island.

[0:02:02] Trustee Luckham: Over to you, Tim.

[0:02:04] Voice 13: Good morning, everyone.

[0:02:06] Voice 13: Yes, coming to you from Huaytay, Luskeetee Island,

[0:02:09] Voice 13: in the territory of Coast Salish peoples,

[0:02:11] Voice 13: the treaty territory of the Tlaman Nation.

[0:02:15] Voice 13: Sorry, I'm not there in person today,

[0:02:17] Voice 13: but these are the logistics of living on the island sometimes.

[0:02:21] Voice 13: Thank you.

[0:02:23] Trustee Luckham: Thank you, Tim.

[0:02:24] Trustee Luckham: I mean, you share a lot more logistics often than some of us, so thanks for that.

[0:02:29] Trustee Luckham: And in the room here, I'm joined by Toby Elliott.

[0:02:31] Trustee Luckham: Hello,

[0:02:32] Voice 8: Toby Elliott, elected on Gabriela Island in Sonoma, First Nation territory.

[0:02:36] Voice 8: Great to be with you as well.

[0:02:38] Trustee Maude: And David Marr.

[0:02:40] Trustee Maude: Good morning.

[0:02:40] Trustee Maude: David Marr, Wednesday on Main Island, traditional home to the South people.

[0:02:43] Trustee Maude: I just want to take a brief moment just to acknowledge Pink Shirt Day.

[0:02:48] Trustee Maude: in today's society bullying is prevalent and is a horrible thing and you know we need to

[0:02:57] Trustee Maude: acknowledge it and we need to deal with it and we need to respect the wishes of others so thank you

[0:03:01] Trustee Maude: thank

[0:03:02] Trustee Luckham: you thank you david that makes me think to just pause for a moment or reflect on those words

[0:03:09] Trustee Luckham: and i'm grateful that you've reminded me of that today a pink shirt is not something in my closet

[0:03:15] Trustee Luckham: and traveling, I wasn't thinking far enough in advance to be conscious of that.

[0:03:22] Trustee Luckham: But absolutely, bullying takes all sorts of ways of being expressed.

[0:03:30] Trustee Luckham: Not everybody's necessarily aware of it, but I think it's about awareness.

[0:03:33] Trustee Luckham: So thank you, David, for your attention today.

[0:03:37] Trustee Luckham: So I'm going to turn to CAO Ruben Brony.

[0:03:41] Trustee Luckham: Thank you for joining us today.

[0:03:43] Voice 3: Oh, thank you for joining us here on the Traditional Territory

[0:03:46] Voice 3: and the Kwame speaking peoples for this meeting.

[0:03:48] Voice 3: And thank you, Trustee Mott, for acknowledging Pink Shirt Day.

[0:03:51] Voice 3: I think there's a few pink shirts in our office today,

[0:03:54] Voice 3: and I want to acknowledge staff for showing their commitment

[0:03:57] Voice 3: to ensuring we provide an open and welcoming

[0:04:00] Voice 3: and respectful environment for all our staff here at Islands Trust.

[0:04:04] Voice 3: Thank you for acknowledging that, Trustee Mott.

[0:04:07] Trustee Luckham: Absolutely. Thank you.

[0:04:08] Trustee Luckham: So staff are joining us in the boardroom here today.

[0:04:12] Trustee Luckham: Stephan Cermak.

[0:04:13] Trustee Luckham: Morning, everybody.

[0:04:14] Trustee Luckham: Stephan Cermak, Director of Planning Services.

[0:04:22] Voice 6: I'll be stepping away from the meeting between 10 and 11 and senior policy advisor, humans will be stepping into my place for those that hour,

[0:04:30] Trustee Luckham: and I'm not seeing a screen, who do we have online, from a staff perspective,

[0:04:36] Voice 3: director mobs is online director

[0:04:37] Trustee Luckham: mobs Good morning, Julia.

[0:04:39] Voice 12: Morning everybody joining today from the home of the advantage people happy to be here.

[0:04:44] Trustee Luckham: Excellent. Thank you. Nice to see you. Anyone else there?

[0:04:48] Trustee Luckham: Just Alexandra as well.

[0:04:49] Trustee Luckham: And Alexandra Trifonidis, who is our amazing support person and

[0:04:54] Trustee Luckham: makes all of this possible. Thank you, Alexandra.

[0:04:58] Trustee Luckham: You're welcome. Chair, just to

[0:05:00] Voice 5: note, we have five attendees online.

[0:05:03] Trustee Luckham: Oh, excellent. Good. So if we could see those up on the screen, or I'll turn to perhaps David

[0:05:09] Trustee Luckham: or to assist me with that when we get to the public comment period.

[0:05:15] Trustee Luckham: I think I just want to mention for those that are joining us electronically

[0:05:20] Trustee Luckham: that we have received an abundance of correspondence,

[0:05:23] Trustee Luckham: particularly in the last few days, but over the last week or so,

[0:05:29] Trustee Luckham: with regards to the proposed Bylaw No. 540,

[0:05:34] Trustee Luckham: the Lady Minto Hospital Foundation work, and we certainly have representation in the boardroom

[0:05:41] Trustee Luckham: here today to speak to us about that bylaw that's before us. Not all of the correspondence will have

[0:05:49] Trustee Luckham: ended up on this agenda because it came in late and missed the deadline for publication. It will

[0:05:56] Trustee Luckham: show up on an agenda and the website, possibly the website earlier staff have indicated, but

[0:06:02] Trustee Luckham: certainly will show up on a future executive committee agenda and just let you know that

[0:06:07] Trustee Luckham: all of us have seen that staff have made sure that we've seen it and appreciate the strong

[0:06:14] Trustee Luckham: interest and support for this project and we'll see how it all turns out today I'm grateful for

[0:06:22] Trustee Luckham: the opportunity to engage in community in this meaningful and important way so that concludes

[0:06:29] Trustee Luckham: concludes opening remarks and welcomes.

[0:06:31] Trustee Luckham: We do have an agenda before us.

[0:06:34] Trustee Luckham: I'm gonna turn to my colleagues to ask

[0:06:35] Trustee Luckham: if there's anything new or late

[0:06:37] Trustee Luckham: that we need to add to our agenda today.

[0:06:41] Trustee Luckham: Sylvia Elliott.

[0:06:43] Voice 8: Yes, I had emailed EC about a potential late item.

[0:06:48] Voice 8: I haven't had time to flesh it out in writing,

[0:06:51] Voice 8: but it would be consideration of a short committee

[0:06:54] Voice 8: of the whole session during the March trust council agenda

[0:06:57] Voice 8: agenda to discuss the policy statement and the project process and timeline.

[0:07:02] Voice 8: If it could just come before we discuss the agenda, that would

[0:07:06] Trustee Luckham: be great.

[0:07:07] Trustee Luckham: Come before the agenda for the next four councils.

[0:07:10] Voice 8: During the agenda discussion.

[0:07:12] Trustee Luckham: Maybe I'll just turn to Director

[0:07:16] Trustee Luckham: Crater

[0:07:17] Trustee Luckham: on the agenda that we have before us in consideration of the council agenda.

[0:07:24] Trustee Luckham: Is there an opportunity to discuss aspects of that on an existing item, or do we want

[0:07:30] Trustee Luckham: to add a new item?

[0:07:31] Voice 3: I think you could add and share under maybe 9.4, which is where we're, so section 9, we're

[0:07:38] Voice 3: going through the best council meeting preparation, and 9.4 is trust area services, so I think

[0:07:44] Voice 3: that would, if we did it as 9.4.1.

[0:07:47] Trustee Luckham: Okay, so we don't have any items there, so does that sound like a reasonable thing for

[0:07:51] Trustee Luckham: your request, Toby. And David Maude and Tim, are you okay with adding that at 9.4.1?

[0:07:59] Trustee Luckham: And we'll call it Policy Statement Amendment Process Opportunities. Okay, that's great.

[0:08:10] Trustee Luckham: Anything else?

[0:08:15] Voice 8: Sorry, I'll just note that I had sent a piece of correspondence for consideration of the March

[0:08:20] Voice 8: March Trust Council agenda preparation, and it's to do with the placement of the fuel.

[0:08:26] Voice 8: So it appears in correspondence, but I don't think there's going to be an appetite to

[0:08:33] Voice 8: drastically reorder the agenda for this meeting. But I'd like some discussion on it when we get

[0:08:41] Voice 8: to that. So I was going to ask to have it advanced.

[0:08:49] Trustee Luckham: Yeah, it's more a future agenda item

[0:08:51] Trustee Luckham: and then a current agenda item where would you like to see that it's

[0:08:56] Voice 8: fine it's a 12.1 um i was

[0:08:58] Voice 8: going to ask to move it up in consideration of the agenda but i think the plane is almost yeah

[0:09:05] Trustee Luckham: i think 12.1 that's a worthwhile conversation sure okay okay um so nothing further then i'll

[0:09:14] Trustee Luckham: take it then the agenda be adopted as amended by general consent thank everybody for that

[0:09:19] Trustee Luckham: consideration. So this moves us immediately into the rise and report from our previous closed

[0:09:25] Trustee Luckham: meeting. And as indicated on the agenda cover page, the only thing that we have to rise from

[0:09:30] Trustee Luckham: that in-camera meeting was the adoption of the February 5th in-camera meeting minutes. And

[0:09:38] Trustee Luckham: with that, I will move on to the next item on our agenda, which is the draft executive committee

[0:09:43] Trustee Luckham: meeting minutes of February the 5th. And are there any changes to those minutes?

[0:09:50] Trustee Luckham: looking to you tim nothing okay so then i'm going to take it that by general consent the minutes of

[0:09:56] Trustee Luckham: february the 5th be adopted as presented and thank alexander truffanidis for the excellent work there

[0:10:01] Trustee Luckham: this brings us to delegations and public comment period i had indicated earlier that we'll go with

[0:10:07] Trustee Luckham: delegations first we'll go with the then move to the public comment period i would like to afford

[0:10:12] Trustee Luckham: uh trustee uh patrick the opportunity to speak first and then we'll go to others

[0:10:16] Trustee Luckham: in the room and online, in the room and online, and out of trying to create a wholesome balance,

[0:10:25] Trustee Luckham: perhaps we'll alternate between people in the room and people online so that we get all of

[0:10:29] Trustee Luckham: the perspectives and make sure that people that are unable to attend in person are being

[0:10:34] Trustee Luckham: respected for taking the time out to be with us. So that said, Julian Clark, my representing Lady

[0:10:39] Trustee Luckham: Minto Hospital Foundation. Sir, welcome to the executive committee.

[0:10:44] Voice 1: Good morning. My name is

[0:10:45] Voice 1: Ms. Julianne Clark, and I'm the chair of the Lady Mental Hospital Foundation Board.

[0:10:49] Voice 1: Thank you for allowing me the opportunity to address the executive committee this morning.

[0:10:53] Voice 1: Very much appreciated.

[0:10:55] Voice 1: Healthcare services on Salt Spring Island are critically threatened due to a lack of

[0:11:00] healthcare workers, primarily because of a severe shortage

[0:11:04] Voice 1: of affordable housing on the

[0:11:06] Voice 1: island.

[0:11:07] Voice 1: Three years ago, the Lady Mental Hospital Foundation understood that need and acted.

[0:11:11] Voice 1: The foundation is a non-profit charity that recently contributed $8 million to the construction of a new emergency department on Salt Spring Island in 2022, purchased what was formerly the Seabreeze Inn on Bittencourt Road.

[0:11:28] Voice 1: That property is now being renovated to provide affordable workforce housing for Salt Spring Island's healthcare workers and is on track for completion this fall.

[0:11:39] Voice 1: the foundation has already invested over four and a half million dollars into this project however

[0:11:45] Voice 1: it requires rezoning to finalize the financing so that we can get the renovation completed

[0:11:53] Voice 1: let me begin by stating clearly that the staff report before you today related to the rezoning

[0:12:02] Voice 1: of this property from commercial to residential is in our opinion far too narrow in its interpretation

[0:12:08] Voice 1: interpretation of the official community plan and omits almost the entirety of the material

[0:12:15] Voice 1: and rationale that the Salt Spring Island local trustees rightly considered when approving the

[0:12:21] Voice 1: rezoning on February 13th. I intend to focus my remarks on the concerns raised in the staff report

[0:12:28] Voice 1: and provide you with the context and rationale that was not included in the staff report

[0:12:33] Voice 1: that clearly demonstrates this rezoning is consistent with the official community plan.

[0:12:40] Voice 1: So what were the concerns raised in the staff report?

[0:12:44] Voice 1: In a nutshell, staff contend the rezoning would increase the density on Salt Spring Island and as a result must be subject to a housing agreement.

[0:12:55] Voice 1: In addition, staff insist this development is sufficiently significant that formal consultation should be carried out with First Nations, Conservancy and other agencies.

[0:13:07] Voice 1: Let's tackle each of these areas one at a time.

[0:13:09] Voice 1: time. Increased density. The current commercial zoning allows for a 30-room hotel, 60-plus people

[0:13:21] Voice 1: a night, which exerts a far greater presence on the neighboring community and demand on the

[0:13:30] Voice 1: resources, think about chutes and towels being washed every day, than the requested residential

[0:13:36] Voice 1: zoning. This is not an increase in density. It's a down zoning. In addition, the foundation believes

[0:13:44] Voice 1: many of the future tenants at this site are either already living on Salt Spring

[0:13:50] Voice 1: or will be living on Salt Spring, but they'll be living in either illegal dwellings

[0:13:57] Voice 1: or in accommodations that are less than suitable.

[0:14:01] Voice 1: This doesn't increase our density.

[0:14:03] Voice 1: It simply moves it around, providing the people who care for us with a reasonable home.

[0:14:11] Voice 1: It's also worth noting that the Local Islands Trust issued both a temporary use permit and a development variance permit,

[0:14:18] Voice 1: and the CRD issued a building permit, all of which clearly state that the property will be used as a multi-unit family residence.

[0:14:26] Voice 1: And at no time was it ever suggested that this rezoning would trigger an increase in density.

[0:14:34] Voice 1: How about the housing agreement?

[0:14:37] Voice 1: If one still believes the rezoning is an increase in density, then the OCP calls for a housing agreement.

[0:14:43] Voice 1: the form of that housing agreement however is not all that clear nevertheless the non-revisable

[0:14:53] Voice 1: housing agreement non-revisable put forth by the planning staff which is not prescribed in the OCP

[0:15:00] Voice 1: is a social housing agreement not an affordable workforce housing agreement that social housing

[0:15:08] agreement

[0:15:08] Voice 1: is unworkable for the foundation and the foundation's lenders for several reasons

[0:15:14] Voice 1: First, the OCP defines affordable housing as something that rents for 30% of the median income of individuals or households on Salt Spring Island.

[0:15:25] Voice 1: Unfortunately, that dollar amount is far less than the amount earned by many of our healthcare providers, paramedics, technicians, nurses, and would also doom the project to not being economically feasible.

[0:15:39] Voice 1: Secondly, perhaps even more importantly, providing workforce housing requires the tenancy be

[0:15:45] Voice 1: subject to continued employment in the healthcare sector.

[0:15:50] Voice 1: We don't want people to leave the healthcare sector but remain in the facility, taking

[0:15:55] Voice 1: the space of other healthcare providers.

[0:15:58] Voice 1: The means of ensuring that occurs is to sublet the units to the employers, who then rent

[0:16:07] Voice 1: the unit to their employees as part of the employment agreement. When and if the employment

[0:16:12] Voice 1: ends, a notice period is triggered to also end the tenancy. The housing agreement that we were

[0:16:19] Voice 1: provided stipulates various conditions which make all of this completely unworkable. It requires

[0:16:27] Voice 1: that tenancy must fall under the Residential Tenancy Act, yet to do so would make it impossible

[0:16:33] Voice 1: to remove ex-employees after they leave the industry. It requires that the units must be

[0:16:40] Voice 1: primary residences for tenants. Yet this could be a nurse or a doctor or a technician that's

[0:16:47] Voice 1: spending three or four months or three or four days a week on Salt Spring and then go back to

[0:16:53] Voice 1: their home in Saanich. And additionally, the housing agreement requires that the units cannot

[0:17:01] Voice 1: be sublet. Yet that's the basic premise of how to make this work. I want to make this clear.

[0:17:08] Voice 1: the foundation is not receiving government grants for social housing our project is innovative

[0:17:16] Voice 1: and unique we intend to provide housing to health care industry workers at 30 percent of their gross

[0:17:24] Voice 1: income which is the bc and federal government's definition of affordable housing the housing

[0:17:31] agreement requested

[0:17:31] Voice 1: by staff is not workable we're undertaking a unique approach to housing

[0:17:36] Voice 1: that requires flexibility not irrelevant requirements let's turn to consultation

[0:17:43] Voice 1: what triggers the need for consultation this project is not a development project it is a

[0:17:52] Voice 1: renovation of the existing building footprint no trees are being cut down to enable the project to

[0:17:59] Voice 1: move forward land is not being moved around there will be no additional buildings on the footprint

[0:18:06] Voice 1: print after we complete the project does that really require consultation apparently this

[0:18:14] Voice 1: geographic location is zoned as an old growth zone an old growth forest zone

[0:18:19] Voice 7: thereby requiring

[0:18:21] Voice 1: consultation with the conservation folks well i can tell you this the site has no old growth trees

[0:18:29] Voice 1: in fact it's without any vegetation other than some alders along the back property line and as

[0:18:37] Voice 1: As for First Nations, the facility will serve the entire community, including First Nations,

[0:18:46] Voice 1: as it will help ensure health care services are available on the island for anyone needing them.

[0:18:52] Voice 1: In addition, First Nations Health Authority will also be able to place their health care workers into the residence if they have the need.

[0:19:00] Voice 1: The project has been ongoing for three years now.

[0:19:07] Voice 1: Using the property as affordable residential housing for health care workers has been broadly reported by the local media, by the CRD director, and by the foundation itself through its large billboard placed on the street side of the busy street on Salt Spring for all passing cars to see.

[0:19:29] To date, there has not been one negative comment or

[0:19:33] Voice 1: written concern regarding the project.

[0:19:37] Voice 1: Consultation, in our opinion, is not necessary and will only delay a critical and urgent need for this.

[0:19:47] Voice 1: So what's the context that's missing from the staff report?

[0:19:51] Voice 1: Because this is the way I would summarize what's going on here.

[0:19:55] Voice 1: we're a charitable non-profit investing community funds the generous donors funds not government

[0:20:05] Voice 1: money to renovate not develop to renovate an existing commercial property within the footprint

[0:20:12] Voice 1: of the existing building of the property so that we can offer a critical employee group health care

[0:20:17] Voice 1: workers with affordable housing as defined by both the bc and federal government effectively

[0:20:25] effectively downsizing the property

[0:20:27] Voice 1: to be used as an accommodation by less people,

[0:20:30] with less demand on the island's resources, all the while having given the community a three-year

[0:20:36] notice on what the property is going to be used for,

[0:20:39] Voice 1: with not one concern being raised by anyone.

[0:20:43] Voice 1: That's the context. So if we now turn to the OCP, is this aligned with the OCP? And I think you can

[0:20:55] Voice 1: can find numerous goals and objectives within the OCP where this alignment is absolute. But let me

[0:21:02] Voice 1: just point out a few. Section A, 4.5.1, community health and safety. The goal in the OCP is to

[0:21:13] Voice 1: accommodate the community's need to be safe, secure, and healthy. It's tough to do when we

[0:21:20] Voice 1: don't have healthcare workers. Section B, 2.2.1.1, affordable rental and special needs housing to

[0:21:28] Voice 1: to provide opportunities for the creation

[0:21:30] Voice 1: of affordable rental and special needs housing.

[0:21:33] Voice 1: That's what we're looking for you to do by rezoning today.

[0:21:37] Voice 1: Section B 2.2.2.18, multifamily dwellings,

[0:21:42] Voice 1: preference should be given to rezoning applications

[0:21:45] Voice 1: for multiple unit accommodations,

[0:21:48] Voice 1: multiple unit affordable housing projects

[0:21:51] Voice 1: that are based on housing needs of existing residents,

[0:21:55] Voice 1: would provide rental housing possibly

[0:21:57] Voice 1: through non-traditional means

[0:21:58] Voice 1: and provide walking transit or cycling links to village services we tick on all three of those

[0:22:05] Voice 1: and the last one i'll mention although again there are more section b dot 4.3.1.2

[0:22:12] Voice 1: health services land uses to provide appropriately zoned land in convenient locations for the

[0:22:19] community's

[0:22:20] Voice 1: health care and facilities well this isn't a facility that you're going to go and get

[0:22:24] Voice 1: bandaged up but it is a facility that is a health care facility to ensure that we have health care

[0:22:31] Voice 1: workers that will be in that healthcare facility when you go and get bandaged up.

[0:22:35] Voice 1: Let me summarize. The staff report on Lady Mental Hospital Foundation's rezoning application

[0:22:43] Voice 1: does not consider the context of this project. Its recommendations are not workable and its

[0:22:52] Voice 1: conclusion is not consistent with the OCP. The need for healthcare workers is urgent. The continued

[0:23:00] Voice 1: continued access to health care on Salt Spring Island depends on it.

[0:23:04] Voice 1: Kathy McNeil, the president and CEO of Island Health,

[0:23:08] Voice 1: makes that clear in her letter to you, where she states, and I quote,

[0:23:13] Voice 1: approving the rezoning will be a significant step toward ensuring

[0:23:18] Voice 1: access to quality health care by helping to attract and retain the professionals

[0:23:23] Voice 1: needed to serve the community of Salt Spring Island, end quote.

[0:23:27] Voice 1: In his letter to you, Walter Stewart, the chair of the Salt Spring Island Foundation, states that, and I quote,

[0:23:37] Voice 1: the vision that motivates all our work is a healthy and caring community, end quote.

[0:23:43] Voice 1: Sorry, the sea breeze redeveloped is completely aligned with that vision, end quote.

[0:23:50] Voice 1: Now, as you know, the local trustees on Salt Spring Island, our elected officials,

[0:23:55] Voice 1: officials felt strongly enough this rezoning complies with the OCP and Island Trust policy

[0:24:02] Voice 1: statement that they unanimously approve the rezoning without condition. They're not alone

[0:24:07] Voice 1: in that thinking. Gary Holman, our CRD director, wrote to you and stated, and I quote,

[0:24:15] Voice 1: as a former chair of the Islands Trust Advisory Planning Commission for six years

[0:24:19] Voice 1: and in my fourth term as CRD director, I am quite familiar with the Salt Spring Island

[0:24:26] and official community plan. I agree with the

[0:24:29] Voice 1: LTC's view that the rezoning proposal by one of

[0:24:32] Voice 1: our island's most important and dedicated non-profits the Lady Mental Hospital Foundation

[0:24:36] Voice 1: is consistent with the spirit and intent of the OCP. I urge you to approve the bylaw revision

[0:24:46] Voice 1: before you today that appropriately rezones the Bittencourt property. Doing so will enable the

[0:24:53] Voice 1: the completion of the financing in early March

[0:24:56] Voice 1: and the introduction of 18 new housing units

[0:25:00] Voice 1: by the fall of this year.

[0:25:02] Trustee Luckham: Thank you.

[0:25:04] Trustee Luckham: Thank you very much for your presentation.

[0:25:06] Trustee Luckham: Appreciate the detail.

[0:25:09] Trustee Luckham: I'm going to move through the public comment now

[0:25:12] Trustee Luckham: and then I'll start with Laura Patrick

[0:25:14] Trustee Luckham: and then we'll go to one speaker online

[0:25:16] Trustee Luckham: and then we'll come back to the room

[0:25:18] Trustee Luckham: and alternate accordingly.

[0:25:19] Trustee Luckham: So Laura Patrick, thank you for joining us.

[0:25:22] Voice 4: Well, it's an honor to be here before you today, and thanks for taking the time to hear us.

[0:25:28] Voice 4: I am not speaking to you as a spokesperson for the local trust committee.

[0:25:31] Voice 4: I'm just speaking to you as one of the members of the local trust committee.

[0:25:36] Voice 4: We did not predetermine that the bylaw was not in conflict with the OCP or December meeting.

[0:25:42] Voice 4: All we did there was ask that it be prioritized and that they draft the bylaw and proceed with public notice.

[0:25:49] Voice 4: In our February meeting is where we presented our reasons for finding the bylaw consistent with the OCP and the Trust Policy Statement.

[0:26:02] Voice 4: And doing so really looked at how we're supposed to, as trustees, look at the OCP.

[0:26:10] Voice 4: Industry guidance says that we prioritize the overall vision and goals of the community as outlined in the plan.

[0:26:17] Voice 4: carefully analyze the land use designations and policies with relevant sections consider the

[0:26:23] Voice 4: context of the surrounding area seek clarification for ambiguous aspects and strive to ensure the

[0:26:29] Voice 4: development proposal is uh meets the intent of the ocp while remaining flexible to changing

[0:26:37] Voice 4: circumstances uh our ocp for some reason defined affordable housing as 30 percent of the median

[0:26:47] Voice 4: in gross income. When everyone else in the province, it's 30% of the gross household income.

[0:26:58] Voice 4: Our relevant policy for density says that the island population shouldn't exceed the development

[0:27:05] Voice 4: potential that was zoned in 2008. Exceptions are to be few and minor and only to achieve

[0:27:09] Voice 4: affordable housing and other objectives of the plan. I am acutely aware of the consistency test

[0:27:16] Voice 4: that we are supposed to be looking at,

[0:27:19] Voice 4: which is relation to the OCP as a whole,

[0:27:24] Voice 4: and that the courts will defer

[0:27:25] Voice 4: to our decision-makers' interpretation

[0:27:27] Voice 4: if they're reasonable.

[0:27:30] Voice 4: The Hospital Foundation did react and respond

[0:27:33] Voice 4: to what they knew as a deep staffing shortage,

[0:27:36] Voice 4: and it was due to the lack of affordable housing

[0:27:39] Voice 4: and appropriate housing.

[0:27:41] Voice 4: Also point out that the Local Government Act

[0:27:43] Voice 4: expects us to update our OCP

[0:27:46] Voice 4: and identify residential housing that we need for the next five years.

[0:27:50] Voice 4: We haven't

[0:27:50] Voice 4: updated our OCP since 2008.

[0:27:54] Voice 4: Our OCP adopts the precautionary principle.

[0:27:58] Voice 4: It says I'm supposed to act if I know there's going to be harm.

[0:28:02] Voice 4: And I know there's real harm if we lose our health care facilities.

[0:28:07] Voice 4: I'm not going to go through all the OCP objectives and policies in there.

[0:28:11] Voice 4: There are lots of them that relate to diverse populations

[0:28:15] Voice 4: and options of housing to meet their needs.

[0:28:18] Voice 4: healthy communities policies that I know Julian just mentioned about the health care facilities

[0:28:25] Voice 4: and it's like how can we have zoning for health care facilities if we don't have housing for them

[0:28:29] Voice 4: there are lots in the entire OCP that talk about an envision a very healthy community

[0:28:36] Voice 4: in our it also says with our residential our specific policies for our residential neighborhoods

[0:28:41] Voice 4: or it's that it stresses compatibility with the medium density it says that the existing

[0:28:47] Voice 4: commercial and general employment and multi-family zones will remain but zoning changes should not

[0:28:52] Voice 4: be made to locate more of these this one already existed and it says if you are going to put in

[0:29:00] Voice 4: more well the exception would be multi-family affordable housing projects um i think the intent

[0:29:12] Voice 4: intent because our OCP really focused on that 30% of median income, but it talks extensively

[0:29:19] Voice 4: about affordable housing throughout it. I thought I think the intent of the OCP was really to include

[0:29:24] Voice 4: affordable workforce housing as its intention for the OCP. And I think from what you've heard

[0:29:33] Voice 4: from many people writing, that's their expectations too, is that we are housing the people who need

[0:29:38] Voice 4: to work on the island population of over 12 000 that needs a lot of workers i interpreted

[0:29:46] Voice 4: the rezoning as bringing an existing use into better conformance with the existing neighborhood

[0:29:51] Voice 4: and i believe the intent was to support affordable housing affordable workforce housing

[0:30:00] Voice 4: The OCP even goes further and says that the local trust committee should consider other

[0:30:04] Voice 4: innovative strategies that would increase the community supply of affordable housing.

[0:30:08] Voice 4: I think this is a pretty innovative strategy that they're bringing to address the workforce

[0:30:12] Voice 4: housing.

[0:30:14] Voice 4: I think that the hospital needs flexibility to operate this facility, which in turn, we're

[0:30:21] Voice 4: going to learn a lot about workforce housing.

[0:30:24] Voice 4: I could go through the rest of your staff, but I want to talk about external referrals.

[0:30:30] Voice 4: I wish more than anything that we were where we need to be in our relationship building with First Nations.

[0:30:39] Voice 4: We have many that have interested rights and titles to Salt Spring, and I can't tell you today how they feel about this project.

[0:30:47] Voice 4: It makes me really sad.

[0:30:49] Voice 4: um you know

[0:30:50] Voice 4: i wish that every interaction that we've had with the various first nations that

[0:30:56] Voice 4: have interests on salt spring that we've been talking about our current applications and our

[0:31:01] Voice 4: projects over and over again this project has been known to us for over three years we've already

[0:31:07] Voice 4: issued a temporary use permit i'd say cherry you were you were on that decision i'm well aware um

[0:31:15] Voice 4: I wish we had current protocols and agreements to guide us.

[0:31:21] Voice 4: And, you know, I regret that we're not where we are,

[0:31:24] Voice 4: and we have a lot of work to get there.

[0:31:31] Voice 4: So I think in general, like I said,

[0:31:34] Voice 4: we came to the conclusion that this met the OCP

[0:31:37] Voice 4: and the trust policy statement.

[0:31:40] Voice 4: And I really, I was going to say,

[0:31:42] Voice 4: the one thing that I'm hearing from the community is

[0:31:44] Voice 4: if this housing project isn't supported

[0:31:46] Voice 4: by our official community plan, what is?

[0:31:48] Voice 4: is. So I really encourage you to do this. Thank

[0:31:54] Trustee Luckham: you. All right. So let's now go to other members

[0:31:59] Trustee Luckham: of the public that are with us today. And I indicated I'm going to start with one person

[0:32:03] Trustee Luckham: online and then come back to the room here and switch back and forth. So David Mott,

[0:32:07] Trustee Luckham: can you help me there with a hand raise?

[0:32:09] Trustee Maude: We don't have any hands up for the online

[0:32:11] Trustee Luckham: distance. So to facilitate moving forward, I'll ask members of the public that wish to address

[0:32:17] Trustee Luckham: rest of the executive committee today to raise your hand and in the meantime I'm going to go to

[0:32:22] Trustee Luckham: a speaker in the room here and I see a hand up over there okay please your

[0:32:26] Voice 11: name my name is Jenny

[0:32:27] Voice 11: McLean I'm a low-income worker from Salt Spring Island I'm possibly the only person here today

[0:32:36] Voice 11: who represents a person with children who is caught in the affordability crisis

[0:32:43] Voice 11: crisis. A lot of the things I implore you to hang on to the housing agreement. All housing

[0:32:50] Voice 11: agreements can be looked at in the future. I noted when Gulf Island Senior Residents Association

[0:32:56] Voice 11: had a covenant for affordability that's been revisited continuously. It's not a now or never

[0:33:03] Voice 11: thing that you have to throw out the housing agreement in order to have this project. There's

[0:33:08] Voice 11: a lot of things that are really giving red flags for me like the idea that somebody can work

[0:33:13] Voice 11: somewhere and settle in on salt spring and then as soon as they can't keep their job anymore maybe

[0:33:17] Voice 11: due to disability or there might be conflict with their employer then suddenly their housing is gone

[0:33:24] Voice 11: and it's something that the gap between rich and poor is being augmented by some of these types of

[0:33:33] Voice 11: housing developments because of the changes of definition where people's rights as tenants

[0:33:38] Voice 11: are not protected so to just look at something only from a point of view of the community

[0:33:45] Voice 11: as if the workers are just something to facilitate the more wealthy people in the community and they

[0:33:52] Voice 11: have to come and go like they're going to be dispensed of the units are going to be

[0:33:56] Voice 11: sublet it's not any different than running a hotel because the way the hotel was run before

[0:34:02] Voice 11: there were people allowed to live there full-time and other people who came and went so to give the

[0:34:09] Voice 11: flex what we call flexibility to have no caps on rent we don't even know what income like there's

[0:34:16] Voice 11: variety of incomes like people work as janitors in the hospital that's also a critical need

[0:34:21] Voice 11: they certainly don't make as much as lab techs or doctors or nurses and if they probably can't

[0:34:28] Voice 11: afford what's going to be done at Seabreeze so you have to really think hard about really creating

[0:34:34] Voice 11: health for Salt Spring Island not and not looking at workers as not as widgets coming in and then

[0:34:43] Voice 11: oh sorry I don't need you anymore you're gone and so I just implore you to keep with some kind of an

[0:34:49] Voice 11: affordability comment that's all that I have here today is just to tell you what I know from knowing

[0:34:56] Voice 11: people in my demographic and what it's like with the uh rental crisis sorry i'm almost done but i

[0:35:02] Voice 11: implore you don't just throw the baby out with the bath water anything written down is part of a

[0:35:07] Voice 11: legal framework and there's no reason to not try to look at who's the housing targeted for what's

[0:35:13] Voice 11: their exact income how do you protect those workers thank you thank you for that message

[0:35:20] Voice 11: message.

[0:35:21] Trustee Luckham: Appreciate it. Do we have a hand up online? Yeah, we have Maxine Leichter.

[0:35:25] Voice 2: Hello, can you hear me? Can you hear me? Yes. Okay. I'm speaking in favor of your

[0:35:38] Voice 2: supporting this bylaw for the Lady Minto Hospital project. And I just want to say that

[0:35:47] Voice 2: I do make a specialty of monitoring the local trust committee and watching for people who have concerns.

[0:35:57] Voice 2: And I want to reiterate what the speaker said.

[0:36:02] Voice 2: There have been no concerns expressed about this project in the community.

[0:36:07] Voice 2: Thank you.

[0:36:08] Trustee Luckham: Thank you, Maxine, for joining us today.

[0:36:10] Trustee Luckham: And thank you for the attention to, as you have said, your specialty on LCC affairs.

[0:36:15] Trustee Luckham: fairs it is appreciated um somebody else in the room that would like to address the local trust

[0:36:21] Trustee Luckham: committee today i'm

[0:36:29] Voice 10: on a strata council on salt spring your name for the

[0:36:34] Voice 10: record susan close thank

[0:36:36] Voice 10: you and we've i my husband and i've been on the island for 18 years we feel so strongly about the

[0:36:46] Voice 10: the incredible work done by the Hospital Foundation

[0:36:50] Voice 10: and with such integrity.

[0:36:52] Voice 10: And I implore you to keep in mind the incredible support

[0:37:01] Voice 10: that the community of Salt Spring has given over the years.

[0:37:05] Voice 10: Many people, it's their largest donation of the year

[0:37:09] Voice 10: is to the hospital.

[0:37:11] Voice 10: And I have to say, you've done such a marvelous job.

[0:37:14] Voice 10: over a long period of time, and it's given all of us hope for the future.

[0:37:24] Voice 10: You actually go on to the news at night, and it's all about hospital closures

[0:37:31] Voice 10: and all of these things that are happening in other communities,

[0:37:34] Voice 10: and we see that there's hope on South Stream because of the intense

[0:37:41] Voice 10: intense and dedicated work of a huge group of people that want the best outcome for an island

[0:37:49] Voice 10: that has a hope of thriving. And when you look at the world right now, there's not a lot of

[0:37:55] Voice 10: thriving going on, but there's an opportunity with the work that's been done by this group of people

[0:38:02] Voice 10: and with support from ourselves that we really hope you will expedite it

[0:38:09] Voice 10: by not putting barriers in the way for more consultation, more this, more that.

[0:38:15] Voice 10: In our strata, we've had some work with the CRD on a couple of issues

[0:38:21] Voice 10: that are very, very important to us.

[0:38:24] Voice 10: And sometimes you get a sense, and it's not anyone's fault,

[0:38:27] Voice 10: but sometimes to get a sense of barriers going in front to stop progress.

[0:38:32] Voice 10: And I think this is healthy progress to allow for people to live in the community

[0:38:38] Voice 10: and work in the community part-time or full-time

[0:38:41] Voice 10: and not worry about where they're going to live

[0:38:47] Voice 10: and live in a, I think, less dense environment than the motel can have.

[0:38:55] Voice 10: So thank you for listening.

[0:38:57] Voice 10: Thank

[0:38:57] Trustee Luckham: you. I just want to check in with Tim Peterson. Are you picking up the audio okay? Some of the voices are slightly softer than others.

[0:39:06] Voice 13: Thank you, Chair. I'm able to hear quite well.

[0:39:08] Trustee Luckham: Thank you. And of course,

[0:39:10] Trustee Luckham: Tim is the Chair of the Salt Spring and Local Trust Committee.

[0:39:14] Trustee Luckham: So somebody else online? No? Okay.

[0:39:17] Trustee Luckham: So please, if you're online and wish to share something new or important with the Executive Committee, we'd love to hear it.

[0:39:24] Trustee Luckham: we'd also love to have a conversation at this table to advance this different opportunity

[0:39:28] Trustee Luckham: is there somebody else in the room that wishes to address the executive committee

[0:39:32] Trustee Luckham: i think it's all been said okay perfect that's lovely thank you for that appreciate it a lot

[0:39:40] Trustee Luckham: so then i'm going to turn to the executive committee online and in the room i'm also

[0:39:45] Trustee Luckham: going to alert our staff member stefan cermak that there may be questions i certainly have

[0:39:52] Trustee Luckham: I have one question that I would like to ask of you

[0:39:56] Trustee Luckham: as the Director of Planning Services.

[0:39:57] Trustee Luckham: Is there any other, is there any questions or thoughts?

[0:40:01] Trustee Luckham: You want to get the motion on the table

[0:40:03] Trustee Luckham: and then debate the merits of it within the motions?

[0:40:07] Trustee Luckham: So we have two motions, of course.

[0:40:09] Trustee Luckham: I see Tim who's handed up as chair of the LTC.

[0:40:13] Trustee Luckham: Tim,

[0:40:13] Voice 13: over to you.

[0:40:14] Voice 13: Yeah, are we moving to agenda item 8.2 now?

[0:40:20] Trustee Luckham: Oh, I'm sorry.

[0:40:21] Trustee Luckham: I didn't explicitly say that I guess that my intention was indeed to move immediately to

[0:40:27] Trustee Luckham: section eight and we have 8.1 and 8.2 in front of us um I think we might want to consider those

[0:40:34] Trustee Luckham: together um but I would take your lead uh Tim on that

[0:40:39] Voice 13: okay because I just wanted to clarify

[0:40:41] Voice 13: because I thought that I heard you say uh earlier that we were going to go directly to the uh the

[0:40:47] Voice 13: the rezoning application that, of course, the members of the public spoke to.

[0:40:54] Trustee Luckham: Sure.

[0:40:55] Trustee Luckham: But also the housing agreement, there's also something that's been spoken to.

[0:40:59] Trustee Luckham: But I'm prepared to take your lead, sir.

[0:41:05] Voice 13: I see the CAO.

[0:41:06] Voice 13: I'll defer.

[0:41:07] Trustee Luckham: I think the 8.1, the housing agreement, is a separate.

[0:41:11] Trustee Luckham: Yes.

[0:41:11] Trustee Luckham: It's not tied to this.

[0:41:13] Trustee Luckham: It's okay.

[0:41:14] Trustee Luckham: Great.

[0:41:15] Trustee Luckham: So let's go to 8.2 then.

[0:41:20] Trustee Luckham: and so i'll ask the question again anybody wish to uh speak or ask questions of the staff of the

[0:41:26] Trustee Luckham: inspector that i'm going

[0:41:28] Trustee Maude: to move the motion so we get on the table please so i'll move the island's

[0:41:32] Trustee Maude: trust executive committee approved salt spring island local trust committee bylaw number 542

[0:41:36] Trustee Maude: cited the salt spring island land use file of 1999 amendment number 1 2025 in accordance with section

[0:41:42] Trustee Maude: 27 of the honest trust act all

[0:41:45] Trustee Luckham: right very good do i have a second i see tim peterson's hand up

[0:41:48] Trustee Luckham: So thank you, Tim, for seconding it.

[0:41:50] Trustee Luckham: David Mott, do you wish to speak to the motion?

[0:41:53] Trustee Maude: I don't have anything to add.

[0:41:56] Trustee Maude: There's been a well-articulated argument.

[0:41:59] Trustee Maude: I do not disagree with any points

[0:42:01] Trustee Maude: and I very strongly support this.

[0:42:03] Trustee Luckham: Excellent.

[0:42:04] Trustee Luckham: Other executive committee members

[0:42:06] Trustee Luckham: who wish to speak to this?

[0:42:08] Trustee Luckham: Rizzoni.

[0:42:08] Trustee Luckham: Tim Peterson.

[0:42:13] Voice 13: Thank you, Chair.

[0:42:14] Voice 13: Yes, and I want to thank the members of the public

[0:42:18] Voice 13: that that uh are are joining us today to express their um their thoughts and concerns and of course

[0:42:26] Voice 13: all the many people that that wrote to the executive committee as well um just uh very

[0:42:34] Voice 13: briefly i did hear a member of the public um wondering whether staff such as janitorial could

[0:42:41] Voice 13: could afford to live in this space if approved.

[0:42:48] Voice 13: I believe we heard directly from Mr. Clark

[0:42:52] Voice 13: of the hospital board at the local trust committee

[0:42:54] Voice 13: that in fact, that was the type of housing,

[0:43:02] Voice 13: people needing to be housed that they were thinking of

[0:43:05] Voice 13: more so than perhaps doctors or nurses,

[0:43:07] Voice 13: but all through the whole slew, the janitorial,

[0:43:10] Voice 13: like the custodial, the food service workers, and the whole range.

[0:43:16] Voice 13: And so that's been my understanding is that this was really intended

[0:43:21] Voice 13: to support all the aspects of the housing needed

[0:43:24] Voice 13: for the different aspects of the hospital workers.

[0:43:28] Voice 13: I support this application.

[0:43:31] Voice 13: I think it's pretty clear that there's a really strong need

[0:43:37] Voice 13: in the community for this housing.

[0:43:39] Voice 13: to support the ongoing operations of the Lady Minto Hospital.

[0:43:45] Voice 13: I know in the past there have been serious challenges

[0:43:49] Voice 13: with the maternity ward, for example,

[0:43:52] Voice 13: being shut down due to lack of housing for workers there.

[0:43:58] Voice 13: And one of the most compelling voices that we heard

[0:44:03] Voice 13: at the local trust committee meeting in February

[0:44:07] Voice 13: was from a person who manages the employees there at the hospital and it was very, very compelling

[0:44:17] Voice 13: and the challenges are ongoing. And I think it's important to recognize that even this

[0:44:24] Voice 13: will make a big difference. It still won't solve all of the housing issues that impact

[0:44:32] Voice 13: hacked the hospital operation but it will help and um so i do support the the motion here thank you

[0:44:40] Voice 13: right

[0:44:42] Trustee Luckham: um thank you jim and i'll just acknowledge i certainly saw the um chair julian uh chair of

[0:44:49] Trustee Luckham: the foundation nodding and says with respect to your comments and i'll take that as a an

[0:44:56] Trustee Luckham: affirmation of the expectation of this however i also will acknowledge that you represent the

[0:45:02] Trustee Luckham: foundation not necessarily the employer but the employees are protected by union agreements i

[0:45:08] Trustee Luckham: believe and the employer would act accordingly to their prescribed uh the necessity of uh of acting

[0:45:17] Trustee Luckham: and fairness so um thank you for that and just wanted tim because you can't see the heads in

[0:45:24] Trustee Luckham: the room nodding uh that that was indeed an acknowledgement um so if you don't have anything

[0:45:29] Trustee Luckham: further Toby Elliot do you have anything to add so

[0:45:32] Voice 8: I just want to look at the

[0:45:33] Voice 8: other side of things what reasons would the executive committee need to give to

[0:45:38] Voice 8: refuse this bylaw it's not in conformance with the policy statement

[0:45:43] Voice 8: and yet everything in the staff report checks that it is it obviously can't

[0:45:52] Voice 8: supersede the decision of the local trust committee which is an autonomous

[0:45:57] Voice 8: this government of its own. Our responsibility is to simply make sure that the bylaw conforms with

[0:46:04] Voice 8: the policy statement. And so I think the local trust committee has already made its decision.

[0:46:10] Voice 8: There is broad community support. And I think Trustee Patrick did articulate a lot of,

[0:46:17] Voice 8: I would say, overriding principles in the community OCP that support this. So if not the

[0:46:25] Voice 8: The letter of the bylaw, the spirit and the intent certainly follows the official community plan.

[0:46:33] Voice 8: So I do support this for all those reasons.

[0:46:35] Trustee Luckham: Great. So you don't need an answer to that question particularly.

[0:46:40] Trustee Luckham: OK, so thank you.

[0:46:42] Trustee Luckham: So I'll just have my own comments, which might be a little long winded, having been the chair of Salt Spring for quite a number of years and enjoyed every moment of it.

[0:46:51] Trustee Luckham: And quite honestly, I'm surprised it's taking this long to get this far.

[0:46:54] Trustee Luckham: and absolutely am aware of the need on the island and with some of the remarks that have come up

[0:47:01] Trustee Luckham: particularly around the 30 percent what does that mean i think that indeed if there's a conflict

[0:47:07] Trustee Luckham: with the ocp i'm in favor of this if there's a conflict with the ocp indeed i think we should

[0:47:13] Trustee Luckham: consider provincial guidelines which are the most current line of thought with respect to

[0:47:19] Trustee Luckham: approaching and improving affordable housing you can't go anywhere in this country

[0:47:23] Trustee Luckham: without acknowledging a shortage of doctors and healthcare.

[0:47:26] Trustee Luckham: And so anything South Spring can do to facilitate that

[0:47:30] Trustee Luckham: is admirable and supportable.

[0:47:38] Trustee Luckham: There's other things about, indeed,

[0:47:41] Trustee Luckham: I would consider this as a downzoning of its own nature

[0:47:45] Trustee Luckham: and, in fact, improvements in the impact

[0:47:48] Trustee Luckham: on the environment and the community

[0:47:52] Trustee Luckham: by the change in the occupation,

[0:47:54] Trustee Luckham: patient which would be more full-time than um than a short-term recreational holiday although

[0:48:01] Trustee Luckham: certainly it would also embrace workers um you know it's interesting that we think of affordable

[0:48:08] Trustee Luckham: housing and worker housing for some reason there's two different things we get lost in the language

[0:48:12] Trustee Luckham: sometimes because um the working class person does need a place to live those that don't need to work

[0:48:20] Trustee Luckham: don't need a place to live. They can always find somewhere. And I'm not being

[0:48:24] Trustee Luckham: disrespected. It's not a sign of disrespect. Just acknowledging that worker

[0:48:28] Trustee Luckham: housing is important to Salt Spring, and so is affordable housing.

[0:48:33] Trustee Luckham: I had another question, but I'll skip that one. Indeed, as I mentioned

[0:48:37] Trustee Luckham: earlier, I worked in health care for seven years

[0:48:41] Trustee Luckham: at Couching District Hospital. And the foundations at Couching

[0:48:45] Trustee Luckham: District Hospital, and the one in my own community, the Shimanis Foundation,

[0:48:49] Trustee Luckham: foundation are significant to the contributions in supporting and sustaining healthcare in our

[0:48:55] Trustee Luckham: communities and that's important to appreciate the foundation's work here um and unions uh are

[0:49:03] Trustee Luckham: there in place i was a health a member of the union when i worked at coulson district hospital

[0:49:08] Trustee Luckham: and they're there to stand behind the employees and make sure that they're treated fairly and

[0:49:13] Trustee Luckham: responsibly in a in a manner which is not necessarily conducted in other parts of the

[0:49:19] Trustee Luckham: world. So we're fortunate to live, I'd say we're fortunate to live in Canada, and we're fortunate

[0:49:24] Trustee Luckham: to have initiatives like this. Those are my remarks. I'm in support of this motion, and so

[0:49:33] Trustee Luckham: I'll turn to my colleagues. If there's no further questions, I will call for the vote. All those in

[0:49:39] Trustee Luckham: favor? Please raise your hand electronically or physically, Tim. Thank you. So that's unanimous,

[0:49:45] Trustee Luckham: and that carries. Thank you very much for joining us today.

[0:49:50] Trustee Luckham: Carry on.

[0:49:52] Voice 8: Thank you for your good work.

[0:49:53] Trustee Luckham: So if you wish to leave, I'll just pause for a moment,

[0:49:56] Trustee Luckham: and then we'll

[0:49:57] Trustee Luckham: double back for the rest of our event.

[0:50:01] Trustee Maude: So just to note, Chris Hutton and Warren Damon have joined us,

[0:50:05] Trustee Maude: but they're on the Facebook side, so you'll see them on the screen.

[0:50:07] Trustee Luckham: Thank you, Chris, for your work on this application.

[0:50:14] Voice 11: Are you guys...

[0:50:16] Voice 11: Did you

[0:50:17] Voice 11: approve without housing agreement?

[0:50:21] Voice 11: we

[0:50:21] Trustee Luckham: have not considered the housing agreement uh item that's

[0:50:25] Voice 11: on our agenda

[0:50:26] Trustee Luckham: otherwise yeah and

[0:50:27] Voice 11: because it's very important to have things written down on our housing agreement absolutely yeah like

[0:50:33] Voice 11: it's important to write that down it can't just be kept vague like it's up to the foundation later

[0:50:38] Voice 11: because um there's mistreatment that comes on within this vague space jenny yeah

[0:50:46] Voice 16: and so my

[0:50:46] Voice 16: no housing agreement

[0:50:47] Voice 11: required there's no housing agreement so

[0:50:50] Voice 16: that's just they can do what they

[0:50:51] Voice 11: want correct right think about it think about salt spring not just the rich people i'm thinking about

[0:50:58] Voice 11: everybody yeah including you yeah yeah thank you thank you okay

[0:51:05] Trustee Luckham: so shall we just return to the top

[0:51:08] Trustee Luckham: of the agenda and then we'll uh continue uh on with the remaining item uh for approval on the

[0:51:18] Trustee Luckham: Okay, let's proceed. Let's return to our place in the agenda, which would be the follow-up action

[0:51:23] Trustee Luckham: list and updates. And as has been our practice, is to go around the room with the elected and then

[0:51:29] Trustee Luckham: with the, or sorry, go around the room with the staff on the follow-up action list and the

[0:51:36] Trustee Luckham: opportunity to ask questions with respect to that agenda. Thank you for bringing that up on the

[0:51:40] Trustee Luckham: this screen, Alexandra, I assume that you're doing the work in the background there. And the first

[0:51:45] Trustee Luckham: item for us to consider would be a report from the Chief Administrative Officer,

[0:51:51] Trustee Luckham: Reuben Broney, over to you on your follow-up actions.

[0:51:53] Voice 3: Thank you, Chair. Nothing really to

[0:51:55] Voice 3: speak to on the follow-up action list unless the trustees have any questions. I think a number of

[0:52:02] Voice 3: the key issues are being addressed on the March Trust Council agenda, and that's been the focus

[0:52:08] Voice 3: for me and for staff over the last week or two

[0:52:11] Voice 3: is bringing that package together.

[0:52:13] Voice 3: And so unless there are any questions,

[0:52:15] Voice 3: I think we'll save our time and energy for

[0:52:17] Trustee Luckham: that conversation.

[0:52:19] Trustee Luckham: So are there any questions for the CAO online, Tim Peterson?

[0:52:25] Voice 13: Yeah, just more of a comment, I suppose.

[0:52:28] Voice 13: There are cases where we have a target date

[0:52:33] Voice 13: on the follow-up action list.

[0:52:35] Voice 13: and um once we pass that date i think just for the casual read it would be good to um

[0:52:43] Voice 13: update those dates that have gone by so it doesn't look so odd and i think that's just

[0:52:48] Voice 13: sort of a general comment and i don't know if that's um adding you know busy work i certainly

[0:52:55] Voice 13: wouldn't do that but i think when members of the public look at the agenda and we have

[0:53:00] Voice 13: have dates set out, I think it would be good to amend them as appropriate.

[0:53:05] Voice 3: Yeah, that's fair point, Vice Chair Peterson, and I think staff do review these on a weekly

[0:53:12] Voice 3: basis, and so if we need to make updates, what we'll do is make sure that when we bring

[0:53:17] Voice 3: these to you, we're providing, we're notifying you that we've changed a deadline or a timeline

[0:53:22] Voice 3: and the rationale for planning for that.

[0:53:27] Trustee Luckham: Yeah, so thanks for that, Tim.

[0:53:28] Trustee Luckham: Thanks for that, CEO Boney.

[0:53:31] Trustee Luckham: Certainly it helps us understand what you're thinking

[0:53:34] Trustee Luckham: and just saves extra time.

[0:53:38] Trustee Luckham: So thank you for that.

[0:53:39] Trustee Luckham: Any questions for the CAO?

[0:53:42] Trustee Luckham: Just recognize Jason Yeoman has joined us.

[0:53:44] Trustee Luckham: Nice to see you here today.

[0:53:45] Trustee Luckham: Thank you.

[0:53:46] Trustee Luckham: You're welcome, trustees.

[0:53:48] Trustee Luckham: And so therefore let's go to the next section

[0:53:51] Trustee Luckham: of the agenda, which is going to be

[0:53:55] Trustee Luckham: Director of Legislative Services and Information Services.

[0:53:58] Trustee Luckham: Not here today.

[0:53:59] Trustee Luckham: Is somebody standing in?

[0:53:59] Trustee Luckham: You're probably standing for him.

[0:54:00] Trustee Luckham: Yeah,

[0:54:01] Voice 3: I think he's off on vacation for a couple of weeks.

[0:54:06] Voice 3: I think the one item of note there to Vice Chair Peterson's point, item number five,

[0:54:12] Voice 3: that's where we could have and should have updated the date, the January 31st timeline.

[0:54:18] Voice 3: This is the one around a facilitated session on council and chair responsibilities.

[0:54:22] Voice 3: That's now incorporated in the continuous learning plan.

[0:54:26] Voice 3: And we discussed that, I think, at your last meeting, the approach using the LGMA grant

[0:54:31] Voice 3: to bring that session forward.

[0:54:34] Voice 3: Excellent.

[0:54:35] Voice 8: Toby Elliott.

[0:54:36] Voice 8: I have a question whether we can remove number four.

[0:54:40] Voice 8: There's been no action on it and the minutes have so drastically improved that I don't

[0:54:47] Voice 8: think there's a need for this.

[0:54:49] Voice 8: We aren't getting sufficient detail in my view.

[0:54:51] Voice 8: I've spoken to a few other chairs and there seems to be a consensus that the minute taking

[0:54:56] Voice 8: came for the committee of the whole is pretty on point so i would move that we remove item four

[0:55:03] Trustee Luckham: okay um is there any

[0:55:05] Trustee Luckham: other consideration with respect to that um suggestion from vice chair

[0:55:09] Trustee Luckham: elliott and the only thing and by way of a question might be because it does say in progress

[0:55:17] Trustee Luckham: if there's a report already that just needs to be signed off on is one thing but if it's a work in

[0:55:22] Trustee Luckham: progress without substantial completion as toby has indicated we could retire that or at least

[0:55:28] Trustee Luckham: put it in advance until the question comes up again yeah if i may i think

[0:55:32] Voice 3: rather than maybe

[0:55:34] Voice 3: remove it today i'll make a note to consult with director martin when he's back on the status of

[0:55:39] Voice 3: that work there may be value well i think i've heard the same that we're getting good quality

[0:55:45] Voice 3: minutes under our with our current folks there may be still value in documenting what it is that

[0:55:50] Voice 3: they're doing so well

[0:55:51] Voice 3: so that if we have staffing changes in in the future that we have a standard

[0:55:55] Voice 3: standard that any

[0:55:56] Voice 9: new folks are going to hear too.

[0:55:57] Voice 3: But I'm happy to make a note of that one.

[0:55:59] Voice 3: And then maybe at East East Next meeting,

[0:56:01] Voice 3: we can revisit whether or not it needs to remain on.

[0:56:04] Trustee Luckham: So confirmation of what we're doing good is always a good thing to do.

[0:56:07] Trustee Luckham: And we don't wave our own flag often.

[0:56:09] Voice 7: So

[0:56:10] Trustee Luckham: perhaps no further work would be conducted on that.

[0:56:12] Trustee Luckham: And it could be brought to us. So David Mott.

[0:56:15] Trustee Luckham: Vice Chair Peterson.

[0:56:16] Trustee Luckham: Oh, Vice Chair Peterson.

[0:56:18] Voice 13: Yeah. Thank you, Chair.

[0:56:21] Voice 13: Just briefly looking at this, I see there is a target date of June.

[0:56:24] Voice 13: and then my other question would be is this was this a resolution of um this body executive

[0:56:33] Voice 13: committee or was it uh coming out of another body and then just in respect of that um before we make

[0:56:39] Voice 13: a decision to remove it from our our fuel that would be all thank you

[0:56:43] Trustee Luckham: there we go that's a good

[0:56:45] Trustee Luckham: question and no doubt David Mahler has considered that in his report so I think we'll take it under

[0:56:52] Trustee Luckham: or advisement from the CAO that you'll have that conversation with the director and proceed

[0:56:57] Trustee Luckham: accordingly. So is that satisfactory, Vice Chair Elliott? Okay. So then let us, if there's no

[0:57:04] Trustee Luckham: further questions for that area, let's scroll down and look towards Director of Planning Services,

[0:57:13] Trustee Luckham: Stefan Cernak.

[0:57:15] Voice 16: Thank you, Chair. I'll just make one comment, and that is the item I have at 96%

[0:57:20] Voice 16: complete is because when I did it, the Crown lease referral wasn't sure it was going to make this

[0:57:25] Voice 16: agenda. And

[0:57:26] Voice 1: it is on this

[0:57:27] Voice 16: agenda, so I would say it has now crossed the 4% hurdle to be 100%.

[0:57:32] Voice 16: It's item 10.2.3.1.

[0:57:36] Trustee Luckham: Great, yeah. Yeah, I appreciate the fluidity, is that the right word,

[0:57:43] Trustee Luckham: of the work. So you don't have any other remarks? Are there any questions for the director

[0:57:51] Trustee Luckham: online no okay well thank you step on for your good work it is much appreciated so director

[0:57:57] Trustee Luckham: administrative services are you online there you are nice to see you over to you uh thanks chair

[0:58:08] Voice 12: so there's one lonely item on my follow-up action list it's been there for a while it's not new

[0:58:13] Voice 12: don't need to speak to it but i can take any questions if there are any any questions for

[0:58:18] Trustee Luckham: the director there you go got off easy today thank you

[0:58:23] Voice 1: very much for joining

[0:58:25] Trustee Luckham: us julian and

[0:58:25] Trustee Luckham: your supreme

[0:58:26] Trustee Luckham: work and of course always the amazing team that you have working in the background with

[0:58:32] Trustee Luckham: you i know i know you're looking forward to additional support there in your department and

[0:58:37] Trustee Luckham: uh and that's terrific it's taken us a long time to get to this place but i know you're happy about

[0:58:42] Trustee Luckham: then okay

[0:58:43] Voice 12: yes very excited thank you chair okay

[0:58:46] Trustee Luckham: so let us continue on then um i lost my spot

[0:58:55] Trustee Luckham: that doesn't strike me as complete uh trust area services director for some reason i'm

[0:59:01] Trustee Luckham: not seeing that on my list but maybe i just oh there it is at the very last page so uh

[0:59:08] Trustee Luckham: Let me call you out.

[0:59:12] Voice 14: It's a dangerous question.

[0:59:14] Voice 14: I believe my title is Senior Policy Advisor.

[0:59:17] Trustee Luckham: Senior Policy Advisor Yeomans will step in to advise us on Dr. Bader's report.

[0:59:24] Trustee Luckham: And, you know, in the military, the reason they have all those medals is because there's different layers of responsibility in the past or in the future or present.

[0:59:32] Trustee Luckham: And we should adopt something like that.

[0:59:34] Trustee Luckham: The question for Jason is to shorthand, yes.

[0:59:38] Trustee Luckham: battles i fought and of course i should just say not intended disrespect because i know

[0:59:44] Trustee Luckham: the medals are awarded to people for honor and meritless work so and not that you wouldn't

[0:59:51] Trustee Luckham: thank you chair um director freighter

[0:59:56] Voice 14: had actually suggested that maybe i use this

[0:59:58] Voice 14: time in the agenda as an opportunity

[1:00:00] Voice 14: to slide in a couple of policy statement related items just minor things but i understand now that

[1:00:05] Voice 14: you've added a late agenda item uh to discuss that could be the whole meetings a little later

[1:00:09] Voice 14: in the agenda so i will save my commentary until then so really i'm just fulfilling what i

[1:00:14] Voice 14: understand was director freighter's um statement to you that i would be present for this portion

[1:00:21] Voice 14: so happy to take questions under advisement

[1:00:23] Trustee Luckham: yeah right excellent any questions or advisement

[1:00:27] Trustee Luckham: Wonderful. All right. So thank you for joining us, Jason.

[1:00:31] Voice 8: So

[1:00:31] Trustee Luckham: I did

[1:00:33] Voice 8: have a conversation with Director Freider about item 14, the last one, page 23.

[1:00:42] Voice 8: This is actually complete. I don't want to speak for you, but we're holding off on sending this because there is strong interest from, say, out-personation and holding a feast.

[1:00:57] Voice 8: and we can't do two applications in the same fiscal

[1:01:01] Voice 8: or the same application cycle.

[1:01:05] Voice 8: Yes.

[1:01:06] Voice 8: So Director Freider and I have had a conversation online

[1:01:10] Voice 8: about, yeah, just holding off on this and actually not sending it.

[1:01:15] Voice 8: So it's essentially complete, but remaining in our...

[1:01:24] Trustee Luckham: Deliberation bucket.

[1:01:25] Trustee Luckham: Yes.

[1:01:26] Voice 9: Well,

[1:01:26] Trustee Luckham: you know, I'm hearing exactly what you said

[1:01:28] Trustee Luckham: because I'm well aware that the conversation, too,

[1:01:30] Trustee Luckham: There has been quite a long time to get to where

[1:01:33] Voice 9: it is now.

[1:01:34] Trustee Luckham: And maybe there's some advice that we might receive, perhaps not in this meeting, but in an appropriate place on a future agenda that could inform us.

[1:01:46] Trustee Luckham: But as Trustee Patrick indicated when she spoke about the rezoning, I would say that there's disappointment in the conversation and the relationship is not as far along as it could be.

[1:01:59] Trustee Luckham: could be. However, it's not that parties are not trying. It's a road that has not been forged

[1:02:08] Trustee Luckham: in this way that the Islanders Trusting is of value and does take time. So I'm certainly open

[1:02:16] Trustee Luckham: to a further conversation on this. And even conversation with UBCM about how, and the

[1:02:25] Trustee Luckham: the province how can we do more of this without these kinds of constraints because when the ball

[1:02:31] Trustee Luckham: gets rolling it would be good to keep it rolling yeah

[1:02:34] Voice 8: and i know you've done a

[1:02:36] Trustee Luckham: lot of work on this

[1:02:37] Voice 8: well the the sense is that this isn't the time for that request there's very specific

[1:02:44] Voice 8: land use planning conversations happening um staff to staff staff and i think the leadership

[1:02:50] Voice 8: request is we need to actually do some more work before that goes forward. So I'm happy to wait on

[1:02:59] Voice 8: this. This was sort of my request and initiative, but just a bit of an update.

[1:03:04] Trustee Luckham: Yep. Fair. So you'll

[1:03:06] Trustee Luckham: take note of that. And obviously, Director Fahey is aware of it. So thanks for sharing that with

[1:03:10] Trustee Luckham: us. Anything else in the room on Trust Area Services? So then that does conclude our follow-up

[1:03:19] Trustee Luckham: action uh list so um i'm going to move to chair updates local trust committee uh chair updates

[1:03:26] Trustee Luckham: um i think i started with tim earlier so i'm going to start in the room here with toby move to david

[1:03:32] Trustee Luckham: and then over to tim well

[1:03:35] Voice 8: um things have been exciting on luskete island speaking of lots of

[1:03:41] Voice 8: correspondence uh so we are uh in the middle of a public hearing that is recessed to uh rezone

[1:03:50] Voice 8: an area to allow public utility uh for the connected coast application um so the regular

[1:03:58] Voice 8: uh business meeting um was about two weeks ago now yeah on the 10th um we had a community

[1:04:07] Voice 8: information meeting during which the internet cut out three times, which made it very difficult

[1:04:14] Voice 8: to get answers from the applicant. And some of the answers were not adequate. I will say

[1:04:21] Voice 8: that there was a few pieces missing, such as the MOTI referral or the MOTI permit was

[1:04:32] Voice 8: not in the public hearing binder. So a lot of information came at the community at once,

[1:04:37] Voice 8: wasn't fully complete and then we started the public hearing process since

[1:04:41] Voice 8: then we've had about 220 pieces of correspondence in about two weeks so we

[1:04:50] Voice 8: are starting it off again tomorrow the 27th at 1 p.m. but the challenge is that

[1:04:57] Voice 8: it started in person and recessed and the location is to be electronic so

[1:05:04] Voice 8: So there is quite a bit of community confusion over that.

[1:05:09] Voice 8: And there's been some calls for trustees to appear in person and hear from the community in person.

[1:05:22] Voice 8: So I wanted to bring this up.

[1:05:24] Voice 8: um trustee peterson had offered to be at a venue to allow participants who struggle with internet

[1:05:32] Voice 8: connection at home to have a place where they could connect electronically because that is

[1:05:38] Voice 8: that is the location um but this has caused some um well it's not being translated well and so

[1:05:46] Voice 8: So I'm here for a bit of advice as to how we can set this up for success, that the public hearing process is in the integrity of that process is maintained.

[1:05:59] Voice 8: And really, whether, Trustee Peterson, are you reconsidering that desire to open up the space and put yourself in that position, or do you have other options?

[1:06:16] Trustee Luckham: Tim Peterson.

[1:06:17] Trustee Luckham: yeah i

[1:06:19] Voice 13: just want to be clear i am um the the building is already open that day to the public

[1:06:26] Voice 13: the administrator has offered to direct um the traffic that is coming for uh the nursing services

[1:06:34] Voice 13: into one way and have the main meeting room available for the public i'm going to bring a

[1:06:39] Voice 13: laptop i have somebody that is volunteering to come and make sure that the laptop's working with

[1:06:46] Voice 13: me in advance of the actual public hearing uh opening and then i'm going to leave that person

[1:06:52] Voice 13: in that room to assist the members of the public that come and i will be joining electronically

[1:07:02] Voice 13: possibly from another room in the health center but definitely not in the public meeting room

[1:07:12] Voice 13: so and and the difficulty of course is that i think what's being conflated here

[1:07:18] Voice 13: despite i think pretty darn clear communication that this is an electronic meeting

[1:07:23] Voice 13: is that the desire of some people to have the continuation be in person is now getting

[1:07:31] Voice 13: conflated with uh providing this electronic opportunity for members of the public who

[1:07:38] Voice 13: might have difficulty as somehow being in person but it's not i'm going to be attending electronically

[1:07:44] Voice 13: electronically i'm just providing a laptop and a volunteer and the space is being made available

[1:07:51] Voice 13: um so there is no in-person component from me or anyone else in terms of eating it's electronic

[1:07:59] Trustee Luckham: hey thanks for that clarification tim that's really significant oh um and thank you to be for

[1:08:07] Trustee Luckham: for this uh difficult situation handling um i actually have a question but are there

[1:08:19] Trustee Luckham: further thoughts you'd like to share or other questions it

[1:08:23] Voice 8: yeah i yeah i do i have questioned

[1:08:28] Voice 8: the wisdom of of trustee peterson being anywhere in the building because that is not that is the

[1:08:34] Voice 8: venue for the LTC meeting so the perception is that if a trustee is there in that building

[1:08:41] Voice 8: that somehow it's a public it's a venue for the public to participate and so I'm uncomfortable

[1:08:50] Voice 8: with a trustee um providing that option I would be totally fine with um you know the volunteer

[1:08:57] Voice 8: volunteer managing that um it just gives rise to a lot of questions and and honestly it's been

[1:09:04] Voice 8: um challenging for other trustees who are not going to be there because they get well why aren't

[1:09:11] Voice 8: you going to be there right and so we're just trying to manage a process that's already

[1:09:16] Voice 8: complicated and my preference would be that trustees are not anywhere in the venue if

[1:09:22] Voice 8: if electronic participation is going to be provided?

[1:09:28] Trustee Luckham: So that's great.

[1:09:30] Trustee Luckham: And I do have a question,

[1:09:32] Trustee Luckham: but I also I'll just offer that I think that there's no obligation for us

[1:09:44] Trustee Luckham: to hold electronic meeting.

[1:09:52] Trustee Luckham: I'm just trying to, this is all evolving.

[1:09:54] Trustee Luckham: I think maybe I'll shortcut what I'm thinking and just say something else

[1:09:59] Trustee Luckham: that I would I would believe that or at least the question is my understanding is in a situation

[1:10:06] Trustee Luckham: where there's an electronic meeting strikes me there is an obligation of the organization

[1:10:12] Trustee Luckham: to provide a venue for the public to observe now if that's a building with two rooms in it

[1:10:20] Trustee Luckham: and one of the rooms is an observation point for members of the public and it may not be an

[1:10:25] Trustee Luckham: obligation it may be just a practice that we've done I know that if there's an electronic meeting

[1:10:29] Trustee Luckham: Sometimes this room is opened up, particularly council maybe, and if members want to sit and observe, they do that from here.

[1:10:38] Trustee Luckham: There's not necessarily any opportunity for them to interact, and that begs the question about public hearing.

[1:10:45] Trustee Luckham: But the question becomes, does that venue have to be staffed by an Islands Trust person?

[1:10:54] Trustee Luckham: person that would not be a volunteer, it would have to be a person appointed to facilitate that

[1:11:03] Trustee Luckham: and make sure that, because otherwise it's just a room with no controls, right? Whereas if it's

[1:11:08] Trustee Luckham: a room that has a staff person, ideally there's a legislative responsibility to ensure civilness and

[1:11:14] Trustee Luckham: mortaliness and everything else. I don't have so much of an issue with Trustee Peterson being in

[1:11:20] Trustee Luckham: a separate room and from the other part he would have to be conduct himself accordingly and be

[1:11:25] Trustee Luckham: clear about his non-presence in that portion because it does change the flavor of it and then

[1:11:31] Trustee Luckham: the responsibility would fall upon the person in the room to ensure and maintain appropriate

[1:11:37] Trustee Luckham: conduct and behavior and um so there's a big question in there who would like to answer that

[1:11:44] Trustee Luckham: Yeah. You go first.

[1:11:46] Voice 16: Indeed. I'm just going to answer your question.

[1:11:49] Voice 16: You're right. Staff, the organization must provide a place whereby the public may view and listen to the public hearing and comment if necessary.

[1:12:02] Voice 16: Of course, it's an electronic meeting and they provide that menu.

[1:12:05] Voice 16: As noticed, I'm looking at the details online in the Gabriel office.

[1:12:09] Voice 16: office. Certainly it's not ideal to the

[1:12:11] Voice 16: Leskeetian residents but when in doubt

[1:12:13] Voice 16: that's how we have provided it for

[1:12:14] Voice 16: you use this example for the Southern

[1:12:17] Voice 16: Gulf Islands. So that's

[1:12:19] Voice 16: how they provided that money. So it

[1:12:21] Voice 16: is being done and I verified before

[1:12:23] Voice 16: this conversation everything's happened according

[1:12:25] Voice 16: to proper legislation

[1:12:26] Voice 16: and process. Okay

[1:12:29] Trustee Luckham: so there's a really great clarity there

[1:12:31] Trustee Luckham: so we are offering our own office for

[1:12:33] Trustee Luckham: that. So although Leskeetian

[1:12:35] Trustee Luckham: Island Health Centre maybe

[1:12:37] Trustee Luckham: happened to be watching an

[1:12:38] Trustee Luckham: Islands Trust public hearing meeting,

[1:12:41] Trustee Luckham: the official venue is actually

[1:12:43] Trustee Luckham: in the Gabrielle office.

[1:12:44] Voice 16: The official venue is online.

[1:12:46] Voice 16: The official place where they may come

[1:12:48] Voice 16: to listen and observe

[1:12:50] Voice 16: in a

[1:12:53] Voice 16: staff

[1:12:55] Voice 16: location that we're monitoring

[1:12:56] Voice 16: is in the Gabrielle office.

[1:12:58] Voice 16: Okay.

[1:13:01] Trustee Luckham: It's unusual.

[1:13:02] Trustee Luckham: I think that the only time

[1:13:05] Trustee Luckham: that this ever really matters

[1:13:07] Trustee Luckham: is if we're challenged.

[1:13:09] Voice 8: this will almost certainly be challenged i will say

[1:13:12] Trustee Luckham: there's already a petition

[1:13:13] Voice 8: challenging the

[1:13:14] Voice 8: process

[1:13:15] Trustee Luckham: okay so we

[1:13:16] Voice 8: need to consider that that's that's why i'm trying to be scrupulous no i

[1:13:20] Trustee Luckham: appreciate that yeah

[1:13:21] Voice 3: yeah and i think that's that's the important point in regard to the

[1:13:26] Voice 3: location on the ski is if it is a it is an issue for us if it's perceived that that is the islands

[1:13:33] Voice 3: Islands Trust providing that opportunity and venue, both from a public perception standpoint,

[1:13:39] Voice 3: but also because that may come with obligations for us.

[1:13:42] Voice 3: And so I appreciate the intent of Trust Pete Peterson's creative solution to try and allow

[1:13:49] Voice 3: more folks to have access.

[1:13:50] Voice 3: But I think that's the potential rub that Chair Elligot is raising, is that there's

[1:13:55] Voice 3: the risk that

[1:13:55] Voice 3: it be perceived as Islands Trust is hosting this and isn't really that

[1:14:01] Voice 3: an electronic meeting and it's caused some confusion and some and some then expectations

[1:14:07] on trustees about whether they participate i think it's been very clearly communicated in

[1:14:13] terms of the

[1:14:14] Voice 3: information that's available online that this is an electronic only

[1:14:18] Voice 3: webinar and to direct your next point it clearly states that the location to view that is at the

[1:14:24] Voice 3: gabriel office but um it'll just need to be if if this option proceeds on the skidi i think it just

[1:14:30] Voice 3: needs to be really clear that that's not the islands trust that is right

[1:14:35] Trustee Luckham: or so if that was

[1:14:36] Trustee Luckham: a ratepayers association or a community association or just a good citizen doing this

[1:14:43] Trustee Luckham: now the subtlety is with non-islands trust hardware yeah that's

[1:14:49] Trustee Luckham: that is

[1:14:50] Voice 8: the other thing

[1:14:51] Voice 8: is what laptop is being provided and um so i'm still uncomfortable with the scenario but

[1:14:58] Voice 8: No.

[1:14:59] Trustee Luckham: So it's becoming a little clearer, but yeah.

[1:15:04] Trustee Luckham: Tim?

[1:15:06] Voice 13: Yeah, for clarity, that won't be Islands Trust hardware.

[1:15:13] Voice 13: That's just a laptop that I own personally.

[1:15:18] Voice 13: And in none of the communications did I say that Islands Trust is hosting.

[1:15:25] Voice 13: I said I will bring a laptop so that people can join electronically

[1:15:30] Voice 13: who might otherwise not be able to

[1:15:32] Voice 13: and that there will be a volunteer doing it.

[1:15:37] Voice 13: Right.

[1:15:39] Voice 9: So

[1:15:40] Voice 13: if there's misunderstanding, it's not because I haven't been clear.

[1:15:44] Voice 13: I've never said that the Islands Trust is doing this.

[1:15:47] Voice 13: I've said that I'm going to bring a laptop, got a volunteer,

[1:15:52] Voice 13: volunteer and the health center is actually facilitating by providing the space and directing

[1:16:01] Voice 13: the traffic so

[1:16:04] Trustee Luckham: then i wouldn't be out of order by saying publicly that it was my understanding

[1:16:12] Trustee Luckham: that the luskete island local trust committee is holding an electronic public hearing and in which

[1:16:18] Trustee Luckham: the public venue for the observation of that public hearing is at the gabriola office if there

[1:16:26] Trustee Luckham: are other opportunities it's up to individuals is that a yes or no answer yes and may i offer

[1:16:35] Trustee Luckham: a thought sure but that that

[1:16:38] Voice 16: statement is that true correct thank you you can offer

[1:16:41] Voice 16: perhaps i'm jumping too far down the line yeah but if this is of a concern during the public

[1:16:46] Voice 16: hearing meeting you may choose to defer yet again during you know you get towards the end

[1:16:50] Voice 16: the meeting and and go to the next in-person meeting on mesquite which is in may sometimes

[1:16:54] Voice 16: it'll

[1:16:55] Voice 8: be moot because the application yeah it'll be built yeah so

[1:16:59] Voice 16: there you go yeah my apologies

[1:17:01] Voice 16: so i

[1:17:02] Voice 8: just want to say i'm still uncomfortable with trustee peterson being in the building and

[1:17:07] Voice 8: i recognize your efforts to support community members and it is laudable but it is challenging

[1:17:15] Voice 8: challenging the process and the LTC which did not make a decision that this would be provided this

[1:17:21] Voice 8: is your own initiative and it is really challenging a process for us and I would ask you to if you

[1:17:29] Voice 8: could consider again to please leave the venue and let out let a volunteer run the laptop if that's

[1:17:35] Voice 8: what you desire

[1:17:36] Trustee Luckham: I think that's my impression that what outside of other than leading the building

[1:17:40] Trustee Luckham: is what the Vice Chair Peterson is going to do.

[1:17:44] Trustee Luckham: But I would use Vice Chair Peterson.

[1:17:45] Trustee Luckham: Don't put words in your mouth.

[1:17:47] Voice 13: Yeah, I just want to be clear

[1:17:50] Voice 13: that before I made this offer to the public

[1:17:55] Voice 13: requesting a volunteer to operate the laptop

[1:17:59] Voice 13: and facilitate the public,

[1:18:01] Voice 13: I did have a conversation with Vice Chair Elliott

[1:18:05] Voice 13: and we went over what my proposal was.

[1:18:10] Voice 13: So I just want to make clear that I didn't do this in complete absence of any discussion.

[1:18:18] Voice 13: And yes, I'm going to, a volunteer is going to operate the laptop and facilitate the people coming as they see fit.

[1:18:28] Voice 13: I am not going to be doing that part.

[1:18:31] Voice 13: The only real factor about whether I am in the building in a different room or somewhere else is going to be timing.

[1:18:40] Voice 13: If I have sufficient time to set that person up with the laptop, make sure that they have it running and it's working properly on the Wi-Fi and all of that, if I have time between that and to get home, then I'll do that.

[1:18:55] Voice 13: It's really just a matter of time. If the volunteer has a flat tire or runs a few minutes late, it's just going to be challenging to make sure that I'm in a completely different venue.

[1:19:06] Voice 13: but I do have a private separate room that is not accessible to the rest of

[1:19:11] Voice 13: the public.

[1:19:13] Voice 13: There is a security door in between the meeting room and the area that I

[1:19:20] Voice 13: would be joining from if I need to join from the building and it requires a

[1:19:25] Voice 13: code to get through that door. So that's,

[1:19:28] Voice 13: I think that's all the clarity I can provide.

[1:19:31] Voice 13: I'm just going to do my best and that's, that's what I can do.

[1:19:35] Voice 13: Great.

[1:19:38] Trustee Luckham: And I know that you know that any conversations before or after a public hearing are inappropriate and you will not be participating in such conversation.

[1:19:51] Trustee Luckham: Absolutely.

[1:19:53] Trustee Luckham: I completely understand. And I would say that if you were sitting in your car, it would make me feel more comfortable as opposed to being in the building.

[1:20:01] Trustee Luckham: but I think you need to separate yourself from that and do the best you can and I appreciate

[1:20:09] Trustee Luckham: Vice Chair Elliott's concerns about this and I think this is an opportunity for us to learn to

[1:20:15] Trustee Luckham: think about this it won't be the last time we have to consider this as we move into the electronic

[1:20:20] Trustee Luckham: era embracing it more and more as we move along and so let's take this as a learning opportunity

[1:20:28] Trustee Luckham: community and each community is different so there's different needs

[1:20:34] Voice 7: okay

[1:20:36] Trustee Luckham: yeah do

[1:20:39] Trustee Luckham: you see a

[1:20:40] Trustee Luckham: different outcome or i

[1:20:43] Voice 8: still have concerns yes about the impacts for other trustees who are

[1:20:48] Voice 8: being accused that they are not showing up in person and it makes working conditions in that

[1:20:54] Voice 8: community difficult and that has been expressed in trustee peterson so i remain concerned i

[1:21:02] Voice 8: recognize your your willingness to help the community and i i just if you can really not

[1:21:08] Voice 8: make an effort to not be in the building i really appreciate it thanks there's a lot of

[1:21:18] Voice 8: misinformation out there there's a driver of misinformation and the harassment is ongoing

[1:21:24] Trustee Luckham: ongoing and that's something we need to continue to address it's an unsafe place and we have

[1:21:30] Trustee Luckham: you know it's interesting right we've had this conversation and we're bordering on going to

[1:21:35] Trustee Luckham: camera but we've had this conversation there are processes in place but we need to continue to

[1:21:43] Trustee Luckham: address it this is pink shirt day i think that's not insignificant so let's continue to reflect on

[1:21:53] Trustee Luckham: on how we can make this a better and safe working place.

[1:21:55] Trustee Luckham: Thank you.

[1:21:56] Voice 8: So to continue with my report,

[1:21:58] Voice 8: Maine Island Local Trust Committee,

[1:22:00] Voice 8: we met on Monday in person,

[1:22:03] Voice 8: a very collegial meeting as always.

[1:22:08] Voice 8: Had some questions about a bylaw enforcement complaint.

[1:22:12] Voice 8: Warren was good enough to appear on camera

[1:22:14] Voice 8: and sort some things out,

[1:22:16] Voice 8: but the significant and the only really piece of work

[1:22:19] Voice 8: was going through the housing, what are we calling it?

[1:22:24] Voice 8: It's a housing project, phase two.

[1:22:27] Voice 8: And so, oh, I don't know, 15 pages of really in-depth

[1:22:30] Voice 8: LUB amendments.

[1:22:32] Voice 8: And so this is the first time that I've seen,

[1:22:34] Voice 8: I think it's the first community where we're applying

[1:22:37] Voice 8: the housing strategic action plan.

[1:22:41] Voice 8: And each of those actions, the planner laid out

[1:22:45] Voice 8: with potential LUB amendments.

[1:22:46] Voice 8: We had really good discussions and I can actually see for the first time how important it is to have an implementation plan with concrete actions that then you can go, oh, well, that's where we can move the needle here for our community.

[1:23:01] Voice 8: So, I really encourage anyone who's invested in housing policies for their community to look at the agenda for Monday the 24th. It's a very in-depth report, but it really showed how this housing action plan can move into policy development in concrete ways.

[1:23:19] Voice 8: so really good discussion yeah very very happy with how that um came about and um i think that's

[1:23:28] Voice 8: it maybe gabriel but you're yeah okay great that's it for you okay

[1:23:34] Trustee Maude: good luck i'll just

[1:23:35] Trustee Maude: do a segue comment on that the line by line going through it taking the time it would take like

[1:23:41] Trustee Maude: three hours yeah

[1:23:42] Voice 7: it was great normally

[1:23:44] Trustee Maude: we get presented with these massive documents in which

[1:23:47] Trustee Maude: like a doctor do you have questions we went line through line it

[1:23:51] Trustee Maude: was brilliant yeah um

[1:23:52] Trustee Maude: my only

[1:23:54] Trustee Maude: thing is yesterday we had devon island has a electronic meeting um to go through the suitable

[1:23:59] Trustee Maude: land use uh review um hour and a half meeting really good questions um and sort of the first

[1:24:05] Trustee Maude: step of that process um um lots of good questions which is great so um other than that it's been

[1:24:13] Trustee Maude: and relatively peaceful in my end of the world.

[1:24:16] Trustee Luckham: Excellent.

[1:24:16] Trustee Maude: Thanks, Eric.

[1:24:17] Trustee Luckham: Tim Peterson.

[1:24:21] Voice 13: Thank you, Chair.

[1:24:22] Voice 13: Since we last met, I had a meeting of the Galliano Island Local Trust Committee,

[1:24:29] Voice 13: a number of applications there that were advanced.

[1:24:36] Voice 13: um just want to highlight the ongoing uh attendance of penelaket uh council member

[1:24:45] Voice 13: ken thomas at our meetings it's just a really great thing um to basically he's basically the

[1:24:53] Voice 13: liaison between the local trust committee what we're doing and and the chief and council and i

[1:25:00] Voice 13: think that's been a it's been a really positive thing for helping build the communication and

[1:25:04] Voice 13: to build the relationship there um let's see now over on salt spring on our february meeting

[1:25:12] Voice 13: um we got the report uh from the complete communities assessment and the local trust

[1:25:24] Voice 13: committee uh identified that there's um there's some inadequacies in the report there's you know

[1:25:32] Voice 13: know one of the problems is that these consultancies are really urban focused and uh so there there was

[1:25:38] Voice 13: um a resolution made to um amend the report in a number of um factors of it uh before approving it

[1:25:50] Voice 13: um i don't think any need to go in in depth on the details we did get a um

[1:25:58] Voice 13: a fulsome work program update from our regional planning manager who i think is doing a

[1:26:05] Voice 13: doing his best uh best work there for us really trying to um get our practices and our procedures

[1:26:14] Voice 13: and and the way we're doing business there um as functional as we possibly can really appreciate

[1:26:19] Voice 13: the work of the salt spring staff there and um we did hold uh a discussion uh about the

[1:26:29] Voice 13: meeting procedures for remote particip participation by trustees um that is an ongoing issue

[1:26:40] Voice 13: um with the continued uh non-residents of one of the trustees on salt spring and

[1:26:47] Voice 13: And we're certainly starting to hear from members of the public an amount of dissatisfaction about that.

[1:26:56] Voice 13: But ultimately, the local trust committee decided not to make any changes into the procedures and or or look at amending the bylaw at this point.

[1:27:09] Voice 13: And yeah, I think that's everything.

[1:27:12] Voice 13: thing i haven't met with hornby uh since our last ec meeting so that's that's a wrap

[1:27:21] Trustee Luckham: very good thank you

[1:27:22] Trustee Luckham: jim um so from my own quarter um the only island i've had meetings on is

[1:27:28] Trustee Luckham: gabriela and that was last thursday and uh not a lengthy meeting but some uh good work to advance

[1:27:36] Trustee Luckham: the um the ocp wasn't necessarily wholly on the agenda but there was certainly lots of conversation

[1:27:42] Trustee Luckham: with that and lots of community engagement and a fairly good comfort level with the trustees about

[1:27:48] Trustee Luckham: the work that's being undertaken by Planet Traffic I'll say and otherwise

[1:27:58] Trustee Luckham: also a nice place to work actually I've enjoyed my time with the trustees. Don't make me cry again

[1:28:05] Voice 8: in a

[1:28:06] Voice 7: moment

[1:28:07] Voice 8: at the beginning of the ltc meeting where we literally

[1:28:12] Voice 8: yeah we're

[1:28:14] Trustee Luckham: all soft not

[1:28:15] Voice 4: happy about that one crunchy

[1:28:16] Trustee Luckham: on the outside so soft yes okay so i do

[1:28:20] Trustee Luckham: however just want to note because tim mentioned penelaket and indeed i had a conversation with

[1:28:25] Trustee Luckham: the fire chief from penelaket just last week and um you know the families that were displaced from

[1:28:31] Trustee Luckham: their homes have been have found new i'm not going to call it home they've been displaced from their

[1:28:37] Trustee Luckham: homes and are in accommodation that is going to support them in their lives until the recovery

[1:28:44] Trustee Luckham: rebuilding happens and of course that's a slow and lengthy process but it's underway i see workers

[1:28:50] Trustee Luckham: traveling over there every day and um and all the individuals are being looked after and the

[1:28:56] Trustee Luckham: the outreach from community broadly for that community and their loss was significant and

[1:29:02] Trustee Luckham: just feel it's important to recognize what's happening in that community as well. Let us

[1:29:10] Trustee Luckham: continue to the Honest Trust Conservancy Liaison Update. We do have a report on our agenda, which

[1:29:16] Trustee Luckham: is, is that on page 25 or is that later? I'll turn to our representative on the Trust Conservancy.

[1:29:26] Trustee Luckham: Chief, do you have any remarks?

[1:29:27] Voice 8: There's nothing new. I think I've reported out that the acting

[1:29:31] Voice 8: manager position's been filled and we're very, very happy to welcome back Wendy Tyrell, who

[1:29:37] Voice 8: previously worked in the Species at Risk file for the Island's Dress, so she's familiar with

[1:29:42] Voice 8: us at least. We have an ITC board meeting in person on March 18th here.

[1:29:52] Trustee Luckham: Okay, that's great then.

[1:29:53] Trustee Luckham: So I think that concludes that section. I'm going to suggest we just take a five or ten minute break. What would you prefer, five or ten?

[1:30:01] Trustee Luckham: somebody shout a number 10 10 all right thank you and then because we've been at this an hour

[1:30:08] Trustee Luckham: and a half and then i i imagine that we've got lunch coming in at some point in time so we'll

[1:30:13] Trustee Luckham: want a break accordingly for that but let's pick up in 10 minutes um with the as far as we can get

[1:30:20] Trustee Luckham: through the agenda perfect all right super thanks for some great conversation this morning so

[1:43:14] Voice 5: I just want to note that I can't unmute the boardroom so when you guys are ready to resume

[1:43:22] Voice 5: can you please unmute welcome

[1:43:32] Trustee Luckham: back everybody um so a few uh things to follow up with here

[1:43:41] Trustee Luckham: while I catch up

[1:43:42] Voice 7: and

[1:43:43] Trustee Luckham: so we have concluded uh section six we are now at section eight

[1:43:46] Trustee Luckham: we did already make a decision in favor of the recommendation at 8.2 earlier in the meeting

[1:43:55] Trustee Luckham: we're now going to go to 8.1 the salt spring island local trust committee proposed bylaw number 540

[1:44:00] Trustee Luckham: repeal of the housing agreement bylaw request for decision and i think i would like to go to staff

[1:44:08] Trustee Luckham: staff to make a very brief summary and then we'll go to perhaps the chair of the LTC Tim Peterson

[1:44:20] Trustee Luckham: to make the motion and then we can have and certainly Tim you can speak to it as a motion

[1:44:25] Trustee Luckham: and then we can debate it here and come to a decision. Stefan Cermak you have a few words to

[1:44:32] Trustee Luckham: to say? Sure.

[1:44:33] Voice 16: Thank you, Chair. I'll just say that this is a request for the EC to approve a

[1:44:39] Voice 16: bylaw which would rescind a housing agreement for the subject property on Rainbow Road on

[1:44:43] Voice 16: Sixth Street Island. The subject property was rezoned over a decade ago to permit up to 10

[1:44:51] Voice 16: affordable housing units subject to a housing agreement. The zoning stays in place, so they're

[1:44:59] Voice 16: allowed to keep a single family residence there plus up to an additional 10 housing units however

[1:45:06] Voice 16: the property and its development it it needs to be sort of started from scratch and in order to

[1:45:15] Voice 16: sell a property to make this all happen they need to sort of wipe the title clean and this is part

[1:45:19] Voice 16: of that the final process is to get rid of the housing agreement that's on title doesn't

[1:45:23] Voice 16: extinguish the permitted use and if the new owner would like to do up to 10 affordable housing units

[1:45:30] Voice 16: they will just have to get a new affordable housing agreement on title but it's not required

[1:45:35] Voice 16: to use the property to have it it's just if they wish to use it that way they'll do it so

[1:45:40] Voice 16: this helps complete the end of this sort of saga in the sense of this property that

[1:45:46] Voice 16: they tried to do affordable housing they were unsuccessful and they're moving on from that

[1:45:50] Voice 16: project so it's it's uh administrative in nature and staffs recommend you and go through with it

[1:45:56] Voice 16: okay

[1:45:56] Trustee Luckham: tim do anything would you like to make the motion we'll

[1:46:03] Voice 13: make the motion i move that the

[1:46:06] Voice 13: island stress executive committee approved salt spring island local trust committee bylaw number

[1:46:10] Voice 13: 540 cited as salt spring island housing repeal bylaw number 540 2024 in accordance with section

[1:46:18] Voice 13: Section 27 of the Islands Trust Act.

[1:46:21] Trustee Luckham: The move, seconded by David Maude.

[1:46:24] Trustee Luckham: Do you wish to speak to the motion, Vice Chair Peterson?

[1:46:27] Voice 13: I think this is fairly straightforward.

[1:46:30] Voice 13: I think the staff report and the report

[1:46:33] Voice 13: from Director Cermak covers anything

[1:46:36] Voice 13: unless there's specific questions.

[1:46:41] Trustee Luckham: Any questions?

[1:46:43] Trustee Luckham: So maybe I'll just ask a question just for clarity.

[1:46:47] Trustee Luckham: clarity. I appreciate cleaning up the slate so that the property can be sold with a clean

[1:46:53] Trustee Luckham: title. If somebody acquires that property and wishes to continue or develop a project

[1:47:00] Trustee Luckham: that meets the present zoning, will they be required to create a new housing agreement?

[1:47:07] Voice 9: Yes.

[1:47:07] Trustee Luckham: Thank you. That's the question that I have.

[1:47:11] Trustee Luckham: Excellent. So if there's no further questions, then I will call for the vote. All those in

[1:47:15] Trustee Luckham: Peter and Tim you get a

[1:47:19] Trustee Luckham: hand up yep okay so that carries unanimously and that completes the

[1:47:25] Trustee Luckham: bylaws for approval and consideration one element of the important work of the executive committee

[1:47:29] Trustee Luckham: and now we're going to launch into trust council meeting and preparation so

[1:47:38] i'm

[1:47:40] Trustee Luckham: just trying to think this through here um and we'll perhaps just go through these in sequential

[1:47:46] Trustee Luckham: order, but I'll turn to the CAO. Do you have a summary remark you'd like to make about the

[1:47:51] Trustee Luckham: entirety of this and areas perhaps that you think there should be some more consideration?

[1:47:58] Trustee Luckham: I'll

[1:47:58] Voice 3: only say that overall, it's going to be a fairly tight agenda as proposed, even that

[1:48:05] Voice 3: I think at first glance, it doesn't look super tight, but some of the items are pretty substantive

[1:48:10] Voice 3: and I expect will be topics of great conversation. We'll be leading off, of course, with the election

[1:48:16] Voice 3: of a chair which we've allotted a couple of hours for and we'll see how much of that time we need

[1:48:21] Voice 3: but we wanted to make sure we had ample time for that. I expect the discussion on the strategic

[1:48:26] Voice 3: plan if that goes ahead is going to be a fairly substantive discussion and then we also have the

[1:48:32] Voice 3: budget for consideration which I think will be significant as well in addition to a number of

[1:48:38] Voice 3: the other items on here and so I think we'll have to give careful consideration to if we're going to

[1:48:44] Voice 3: add or move things around where we might have to make accommodation to allow for that time but i

[1:48:49] Voice 3: think it is going to be a fairly tight agenda with a lot of robust discussion on some of those key

[1:48:54] Voice 3: items um on the items that uh that we lead off with there under the executive section um briefly

[1:49:01] Voice 3: the uh the first piece uh was the addition of the new executive committee meeting post trust council

[1:49:10] Voice 7: yeah

[1:49:11] Voice 3: which was at your request and given that we'll have a new chair we wanted to allow some

[1:49:15] Voice 3: time so that will follow after a short break after the completion of trust council um continuous

[1:49:20] Voice 3: learning plan um is what we had discussed previously what's added there is in the

[1:49:26] Voice 3: attachment i've mapped out a rough timeline for the items that would happen over this is 9.1.2

[1:49:33] Voice 3: the items that we would address through the balance of this council term the first three

[1:49:38] Voice 3: Three are the ones we had previously discussed, being the structured decision-making, the

[1:49:45] Voice 3: sharing of practices, meeting management as conduct.

[1:49:47] Voice 3: The other four then, beginning in this fall, are the four top topics from the survey we

[1:49:52] Voice 3: did of trustees, which were the implementation update from the province, some sort of session

[1:49:59] Voice 3: around First Nations relationship building, one on public engagement best practices, and

[1:50:03] Voice 3: then one on shoreline protection.

[1:50:04] Voice 3: action. Those are the ones that we received the strongest support for. I'm happy to have a further

[1:50:10] Voice 3: conversation at Trust Council around those topics and whether there are any others that folks might

[1:50:15] Voice 3: want to add, given that we have lots of time to plan that out. But that's being responsive to the

[1:50:20] Voice 3: survey that we had. The strategic plan, very similar to what you saw at last Executive Committee

[1:50:29] Voice 3: with the one addition being around 9.1.3, and on page 61 and 62, we added your suggestion of a

[1:50:38] Voice 3: bit of a Gantt chart that shows those recommended strategic initiatives for the balance of this

[1:50:43] Voice 3: term, what those would look like on a quarterly basis in terms of the timeline for how those

[1:50:49] Voice 3: would flow out. And then on page 63, staff identified some additional significant projects

[1:50:55] Voice 3: in that same timeline that aren't captured in StratPlan,

[1:50:58] Voice 3: but just to give a sense, I think, Trustee Elliott,

[1:51:01] Voice 3: Chair, it was your suggestion that we might want to map those out

[1:51:04] Voice 3: just to give a sense of the other bigger pieces of work

[1:51:09] Voice 3: that we'll be considering for that.

[1:51:11] Voice 8: Yeah, that's good.

[1:51:13] Voice 3: And then there was just one other item, I think,

[1:51:15] Voice 3: that you had asked, Chair,

[1:51:18] Voice 3: was the briefing on the CAO Select Hiring Committee

[1:51:21] Voice 3: that Trustee Patrick would...

[1:51:24] Voice 3: That's right.

[1:51:24] Voice 3: so that's included there's not that report is

[1:51:27] Trustee Luckham: in hand yeah okay well that's brilliant

[1:51:31] Trustee Luckham: so just preparing my own thoughts here about um being systematically careful that the agenda piece

[1:51:40] Trustee Luckham: and the one is complete um for council and what we're looking at here now is supplementary

[1:51:47] Trustee Luckham: information to include in that agenda and so ideally when we get through the this section

[1:51:55] Trustee Luckham: we will be able to reflect on the overall agenda and essentially approve the overall agenda

[1:52:01] Trustee Luckham: as well as reflect on the three-day schedule and approve that three-day schedule does that make

[1:52:07] Trustee Luckham: sense and i just i just emphasize being careful about making sure that it's integral because we

[1:52:13] Trustee Luckham: always get funny little questions and sometimes things slip through the cracks and i know we've

[1:52:19] Trustee Luckham: all we always do pay a lot of attention but sometimes on my own fault we hurry through things

[1:52:25] Trustee Luckham: and so

[1:52:26] Trustee Luckham: let's just be careful about that so if that's all right thank you ceo for your uh brief

[1:52:31] Trustee Luckham: summary so i'm just going to go through this as carefully as uh humanly possible the first item

[1:52:36] Trustee Luckham: seems fairly straightforward and um sorry we're on nine one two nine point one point one good

[1:52:45] Trustee Luckham: So a motion would be allowed to be seen.

[1:52:48] Trustee Maude: Good question though. Logistically wise, that end meeting, is that going to be held in a smaller, separate venue?

[1:52:59] Voice 3: I don't know, Alexander, if you can speak to that. I think we are looking at possibly another room within the venue.

[1:53:05] Voice 3: I

[1:53:05] Trustee Maude: just asked for the logistics for staff because they have to break down the whole Trust Council and then sitting around.

[1:53:10] Voice 3: We don't

[1:53:10] Voice 3: want to interfere with that.

[1:53:11] Voice 3: exactly yeah we'll either um we'll either do it in a separate room or we've already made plans

[1:53:17] Voice 3: to accommodate the staff getting back to having to stay a little bit later yeah yeah because that's

[1:53:22] Trustee Maude: important because that's a tough day for them

[1:53:24] Voice 7: yeah yeah

[1:53:26] Trustee Luckham: okay yeah perfect um so unless there's

[1:53:30] Trustee Luckham: any discussion on march 18th four o'clock i'd love a motion

[1:53:33] Voice 5: sorry may i interrupt for one moment

[1:53:37] Voice 5: could you please i noticed i didn't insert dorchester hotel could you please insert

[1:53:42] Voice 5: in person at the dorchester hotel on march 13th that would be appreciated so

[1:53:49] Trustee Maude: i'll move the

[1:53:49] Trustee Maude: executive committee request staff schedule special meeting in person at the dorchester motel on march

[1:53:55] Trustee Maude: 13th at 4 p.m immediately following trust council to convene with no members and

[1:54:01] Trustee Luckham: i think you meant

[1:54:01] Trustee Luckham: hotel

[1:54:02] Trustee Maude: it's a hotel

[1:54:04] Trustee Luckham: did i say yeah it's a

[1:54:05] Voice 8: motel we're

[1:54:06] Trustee Luckham: going to the hotel i did mean hotel and

[1:54:10] Trustee Luckham: you know i actually wouldn't want to constrain that you would find a meeting space in the

[1:54:14] Trustee Luckham: dorchester but if that's alexander's recommendation good no we're because we have access

[1:54:19] Voice 3: to that venue

[1:54:20] Voice 3: for the full day we'll be using the dorchester just whether or not it's in a separate room or

[1:54:25] Voice 3: the same room we'll finalize between now and then they will be

[1:54:29] Trustee Luckham: at the door chest okay so that's

[1:54:32] Trustee Luckham: actually then a new venue for us all together to host council in that hotel okay so that's great

[1:54:38] Trustee Maude: and we're not constraining anything with four o'clock timing no

[1:54:42] Voice 3: i mean there is an impact for

[1:54:43] Voice 3: staff who will have to stay in support if

[1:54:46] Trustee Maude: council finishes at one o'clock and we said we've asked

[1:54:49] Trustee Maude: for four o'clock meeting yeah are we have we just training yeah that's

[1:54:55] Trustee Maude: what you might want to convene

[1:54:56] Voice 3: earlier yeah um we can if you want to amend the motion to have it be more flexible and just have

[1:55:02] Voice 3: after Trust Council it won't be immediately following and that we

[1:55:07] Voice 3: probably will want to break to clear out the room and that sort of thing but on

[1:55:12] Voice 8: the same so you

[1:55:13] Trustee Luckham: just say to follow as soon as possible okay so I don't believe

[1:55:18] Trustee Luckham: we got that motion second effect so let us restate that if you please I

[1:55:23] Trustee Maude: will

[1:55:24] Trustee Maude: move an executive committee request staff request schedules special in

[1:55:30] Trustee Maude: in-person meeting March 13th after Trust Council.

[1:55:35] Trustee Maude: Oh, actually no, I can just read it.

[1:55:38] Trustee Maude: In-person at the Dorchester Hotel,

[1:55:40] Trustee Maude: immediately following Trust Council

[1:55:42] Trustee Maude: to convene with new members.

[1:55:44] Trustee Luckham: Yeah, okay.

[1:55:45] Trustee Luckham: So moved, go seconder.

[1:55:47] Trustee Luckham: Toby Elliot, thank you.

[1:55:49] Trustee Luckham: Any further discussion?

[1:55:51] Trustee Luckham: All those in favor?

[1:55:53] Trustee Luckham: So that carries unanimously, thank you very much.

[1:55:56] Trustee Luckham: So the next item is the continuous learning plan

[1:56:00] Trustee Luckham: on page 48 of the agenda.

[1:56:03] Trustee Luckham: And there's a, for simplicity,

[1:56:07] Trustee Luckham: because these are going to be forwarded to council,

[1:56:10] Trustee Luckham: I'm just going to adopt, advance them by general consent.

[1:56:14] Trustee Luckham: So are you satisfied that the continuous learning plan

[1:56:18] Trustee Luckham: be forwarded to council by general consent?

[1:56:20] Trustee Luckham: Yes.

[1:56:21] Trustee Luckham: Then I will take it then that the continuous learning plan

[1:56:25] Trustee Luckham: be forwarded to council as presented by general consent.

[1:56:29] Trustee Luckham: Thank you.

[1:56:30] Trustee Luckham: so the next item will do the same the approval of the draft strategic plan core elements request

[1:56:37] Trustee Luckham: for decision and again looking at that carefully to make sure that all the information is there

[1:56:41] Trustee Luckham: for council to make an informed decision if you're satisfied with that are there any questions

[1:56:47] Trustee Luckham: then i'm going to take it then that the executive committee for the the approval of the draft

[1:56:53] Trustee Luckham: Aft Islands Trust 2025-2028 Strategic Plan Core Elements to Council for Decision by General Consent.

[1:57:02] Trustee Luckham: Okay.

[1:57:03] Trustee Luckham: So 9.4.1 now, Chief Administrative Officer Hiring Select Committee Briefing.

[1:57:09] Voice 8: 9.14.

[1:57:11] Trustee Luckham: 9.14.

[1:57:12] Trustee Luckham: Did I say something else?

[1:57:13] Voice 8: Yeah.

[1:57:13] Trustee Luckham: Okay.

[1:57:14] Trustee Luckham: 9.1.4.

[1:57:16] Trustee Luckham: or that the executive committee

[1:57:20] Trustee Luckham: for the chief administrative officer

[1:57:21] Trustee Luckham: high and select committee briefing

[1:57:23] Trustee Luckham: to trust counsel by general consent.

[1:57:25] Trustee Luckham: Sorry, go ahead.

[1:57:26] Trustee Luckham: Yeah,

[1:57:27] Voice 8: I had a question.

[1:57:30] Voice 8: The wording of in the second paragraph,

[1:57:33] Voice 8: we will share the final document with you for information.

[1:57:37] Voice 8: It just looks ambiguous.

[1:57:40] Voice 8: Is this?

[1:57:42] Trustee Luckham: Is that on the screen there at the moment, Alexandra?

[1:57:46] Trustee Luckham: Page 64, which paragraph are we talking about?

[1:57:49] Trustee Luckham: It is, sir.

[1:57:51] Trustee Luckham: We will share the final document with you for information.

[1:57:55] Voice 8: Like, why do we not just share it?

[1:57:58] Voice 8: Is it, it's not confidential.

[1:58:00] Voice 8: The CEO position profile is finished.

[1:58:05] Trustee Luckham: Yeah, I think it's not indicating that it is confidential.

[1:58:09] Trustee Luckham: It'll be shared with council.

[1:58:10] Trustee Luckham: It would be a public document by nature.

[1:58:15] Trustee Luckham: I don't think we need to.

[1:58:16] Trustee Maude: for information it's just it's not it's not for action it's just for your information

[1:58:21] Voice 8: yeah it's it's just as a report it would i i would say when and this is just going to be

[1:58:31] Voice 8: emailed to all trustees it's not part of the oh

[1:58:33] Trustee Luckham: i see what you're saying

[1:58:34] Voice 8: it's like a i think that

[1:58:38] Trustee Luckham: there's one last review of the committee to yeah

[1:58:44] Voice 8: like does the council doesn't need you know this

[1:58:47] Trustee Luckham: This is the vice chair's report on this.

[1:58:52] Trustee Luckham: I think it's satisfactory.

[1:58:54] Trustee Luckham: It couldn't and maybe will.

[1:58:57] Trustee Luckham: It's interesting, right?

[1:58:58] Trustee Luckham: As a result of that choice of wording,

[1:59:00] Trustee Luckham: it may perpetuate a question at council,

[1:59:03] Trustee Luckham: which is unfortunate.

[1:59:05] Trustee Luckham: But at this juncture,

[1:59:08] Trustee Luckham: this needs to go to the new publisher on Friday.

[1:59:10] Trustee Luckham: I'm not inclined to ask to be re-edited.

[1:59:14] Trustee Luckham: But you're absolutely right.

[1:59:18] Trustee Luckham: there's some ambiguity there so if that's all right then that i will by general consent uh ask

[1:59:23] Trustee Luckham: of the executive committee forward the chief administrative officer hiring select committee

[1:59:27] Trustee Luckham: briefing to council as presented um okay so then this brings us to planning services the chair

[1:59:35] Voice 8: intent for this to be uh included in the package because it says chair verbal open meeting briefing

[1:59:42] Voice 8: i'm

[1:59:43] Trustee Luckham: that's not the intent so when we look at the agenda we might want to change the wording

[1:59:48] Trustee Luckham: associated with that item because

[1:59:50] Voice 8: i think this reads like a verbal briefing not like

[1:59:53] Voice 8: something to be included in the agenda package and

[1:59:56] Trustee Luckham: the intention is not for it to be

[2:00:00] Voice 8: It states chair verbal open meeting briefing.

[2:00:02] Voice 8: Oh, I see.

[2:00:04] Voice 8: And it says any questions at the end.

[2:00:06] Voice 8: So to me, I'm just questioning whether the vice chair intended this to be,

[2:00:10] Voice 8: here's what I'm going to say in my verbal briefing,

[2:00:13] Voice 8: or is it intended to be in the agenda?

[2:00:18] Trustee Luckham: I did something that just included in the agenda,

[2:00:20] Trustee Luckham: and the vice chair of the committee would speak to it.

[2:00:25] Voice 9: Okay.

[2:00:27] Trustee Luckham: Does anybody, and we can leave it to.

[2:00:30] Trustee Luckham: Yeah, I mean, I can connect with Laura

[2:00:35] Voice 3: and see if she may want to remove the any questions piece at the end.

[2:00:42] Trustee Luckham: We've got formatting in terms of presentation and the agenda back.

[2:00:45] Voice 7: In

[2:00:45] Trustee Luckham: terms of timeliness, there's no necessity to read that if trustees can read it in advance.

[2:00:53] Voice 7: That

[2:00:53] Trustee Luckham: would be my assumption.

[2:00:55] Voice 8: we want to be consistent and there are no other chair formal briefings included in the agenda

[2:01:02] Voice 8: a verbal briefing is just verbal so what

[2:01:04] Trustee Luckham: you're saying is that

[2:01:05] Voice 8: the wording at the

[2:01:06] Trustee Luckham: top should be

[2:01:06] Trustee Luckham: i

[2:01:07] Voice 8: just think this is not meant to be included in the trust council agenda

[2:01:11] Voice 8: and i would check with vice chair patrick or sorry she's okay oh vice chair yes thank you

[2:01:19] Voice 8: So

[2:01:19] Trustee Luckham: the vice chair is still in the building,

[2:01:21] Voice 7: last I saw.

[2:01:23] Trustee Luckham: Perhaps we could, and Tim Peterson, your hand is up,

[2:01:27] Trustee Luckham: perhaps we could just confirm with her the intention.

[2:01:30] Trustee Luckham: But as the chair of that committee,

[2:01:32] Trustee Luckham: I would expect this to be a report included in the package

[2:01:35] Trustee Luckham: of which the chair would just simply say,

[2:01:38] Trustee Luckham: the report's in the package, any questions?

[2:01:40] Trustee Luckham: Yeah, and we

[2:01:40] Trustee Luckham: included it at your request, right?

[2:01:42] Trustee Luckham: Yeah.

[2:01:43] Trustee Luckham: Trustee Patrick said to do that.

[2:01:44] Voice 7: And that's the

[2:01:44] Trustee Luckham: appropriate process.

[2:01:47] Trustee Luckham: process so perhaps somebody could confirm with her before she leaves the building um because i

[2:01:53] Trustee Luckham: want to advance this to council on yeah right

[2:01:56] Trustee Luckham: tim peterson um

[2:02:00] Voice 13: just wanted to verify is this going

[2:02:03] Voice 13: to go then in the committee report section of the trust council agenda i

[2:02:07] Trustee Luckham: wouldn't believe so

[2:02:08] Trustee Luckham: is that not listed there well

[2:02:13] Voice 13: no because it's we haven't put it's not on the draft agenda yet

[2:02:17] Voice 13: but i just aware

[2:02:18] Trustee Luckham: the committee reports governance support financial plan regional planning section

[2:02:21] Voice 13: five so

[2:02:23] Trustee Luckham: it should be added there yes in my opinion okay so i'm going to defer decision

[2:02:34] Trustee Luckham: on that one until we get confirmation from dr patrick hopefully capture um an email message

[2:02:43] Trustee Luckham: might help let's go to planning services um i'd like to treat this section in the same way as

[2:02:50] Trustee Luckham: these are both intended to end up on council agenda so um planning services director do you

[2:02:56] Trustee Luckham: have any uh brief remarks associated with these two topics i do not okay thank you so then uh are

[2:03:04] Trustee Luckham: there any questions or concerns from the vice chairs about advancing either of these okay then

[2:03:10] Trustee Luckham: i'm going to take it to the executive committee forward the bylaw enforcement statistical reports

[2:03:15] Trustee Luckham: briefing to trust council as presented by general consent and then at 9.2.2 i'm going to say that

[2:03:23] Trustee Luckham: the executive committee forward the salt spring on local trust committee request to prioritize a

[2:03:27] Trustee Luckham: planning services review briefing to trust council

[2:03:30] Voice 8: as

[2:03:31] Trustee Luckham: presented by general consent it's to executive

[2:03:34] Voice 8: committee forward

[2:03:36] Trustee Luckham: the salt spring so

[2:03:38] Voice 8: i'm unclear is was this supposed to trust council

[2:03:43] Voice 16: Mm-hmm.

[2:03:44] Voice 8: Really?

[2:03:46] Voice 16: The request is to go to the Trust Council to do it.

[2:03:48] Voice 16: So

[2:03:49] Voice 8: the Executive Committee and the Trust Council to consider it.

[2:03:50] Voice 16: Yes.

[2:03:51] Voice 16: So my apologies, Chair, if I may.

[2:03:53] Voice 16: Yes.

[2:03:55] Voice 16: When drafting this report, I just put Executive Committee, just because it came to you first.

[2:03:58] Voice 16: I'll be happy to amend that to see Trust Council at

[2:04:00] Voice 7: the very top.

[2:04:03] Voice 16: The request was for it to come to Trust Council.

[2:04:07] Voice 8: Okay.

[2:04:08] Voice 8: Where is that going to fit on the agenda?

[2:04:11] Trustee Luckham: So

[2:04:12] Voice 16: who is this intended to go to?

[2:04:14] Voice 16: Intended to go to both Executive Committee and Trust Council.

[2:04:17] Voice 16: It's gone to you.

[2:04:17] Voice 16: Now we're forwarding it to Trust Council.

[2:04:19] Voice 16: I can ensure that I change the to part to say Trust Council.

[2:04:24] Trustee Luckham: So, okay.

[2:04:25] Trustee Luckham: So this is in the meeting preparation.

[2:04:27] Trustee Luckham: Where is it that that decision was made by the Executive Committee to advance this report to Council?

[2:04:35] Trustee Luckham: I apologize, Mr. Chair.

[2:04:36] Voice 16: That is your decision to make right now.

[2:04:38] Voice 16: It's just a meeting that that was the request by Salt Spring LTC.

[2:04:44] Voice 8: Okay.

[2:04:44] Voice 8: yeah so yeah just to be clear 71 asked to include this in the trust council agenda

[2:04:51] Voice 8: and since they're the time to discuss it so that would fall at 8.2 um

[2:04:59] Trustee Luckham: so where is that going to go

[2:05:00] Trustee Luckham: in the agenda planner uh direct question in the

[2:05:06] Voice 16: trust council agenda yeah yeah i'm sorry in the

[2:05:08] Voice 16: planning services uh um

[2:05:11] Trustee Luckham: so that's going to be at eight point uh 2.1 is likely obviously um

[2:05:22] Trustee Luckham: alexandra trifanidis will determine the actual where it's located but is that that's the

[2:05:28] Trustee Luckham: intention yeah

[2:05:29] Voice 8: so i i have i'm challenged with how this discussion would go because yeah because

[2:05:37] Voice 8: Because there's no recommended options.

[2:05:40] Voice 8: You know, there's background.

[2:05:43] Voice 8: Does this follow the strategic plan discussion?

[2:05:49] Voice 8: It could be a big conversation.

[2:05:54] Trustee Luckham: Oh, no doubt about that, actually.

[2:05:58] Trustee Luckham: But this is not so much a recommendation from Planning Services

[2:06:03] Trustee Luckham: as much as it is a direction from Trustee Patrick.

[2:06:07] Trustee Luckham: so this is actually a trustee initiated yeah

[2:06:12] Voice 8: it's

[2:06:14] Trustee Luckham: not an rfd it's

[2:06:16] Voice 8: like new business it's a briefing

[2:06:19] Trustee Luckham: so thank you trustee peterson trustee peterson salt spring island yeah

[2:06:27] Voice 13: i just wanted to note

[2:06:29] Voice 13: that it's um it actually is coming not just from trustee patrick this was a decision of the salt

[2:06:35] Voice 13: Spring Island LTC.

[2:06:38] Trustee Luckham: Correct thank you for that clarity that's important.

[2:06:41] Voice 8: But there's no framing

[2:06:42] Voice 8: for the discussion so that's why it's it's going to be challenging to manage.

[2:06:49] Voice 13: If I could add

[2:06:50] Voice 13: something there and perhaps it's which would be that the work plan from the Salt Spring

[2:07:04] Voice 13: local trust committee which i had noted at our last um at our last ec meeting the uh the resolution

[2:07:15] Voice 13: by the salt spring island local trust committee was to include that work plan it did not make it

[2:07:19] Voice 13: to our agenda i did forward it to you individually there's a number of items in the early part of

[2:07:25] Voice 13: that report that were i think really the focus about the distribution of the workload the volumes

[2:07:33] Voice 13: of applications and that sort of thing i think that was that was the intent of the salt spring

[2:07:39] Voice 13: ltc from my perspective um not wanting to speak for the the body um in any way inappropriately

[2:07:46] Voice 13: but that that information um is an important part of the desired discussion in terms of the

[2:07:53] Voice 13: planning services and the way that uh resources are allocated and such and we you know did go

[2:07:58] Voice 13: into depth at a previous meeting and i don't want to do that today but that the elements of that

[2:08:05] Voice 13: report and i could certainly um reach out to director cermak um later today or tomorrow

[2:08:12] Voice 13: morning around what what i i believe were the important elements that the salt spring ltc

[2:08:19] Voice 13: really wanted to bring to the fore for both this committee and to trust council

[2:08:24] Trustee Luckham: okay so it seems

[2:08:27] Trustee Luckham: Seems then to answer perhaps Mr. Elliott's immediate question is that the report, which is quoted here as being in the agenda of December the 12th, item 15.1, should be included with this.

[2:08:43] Voice 16: You're absolutely correct, and I'm sorry, this was in your previous agenda that was brought to our attention, and I didn't catch it until, you know, reviewing the agenda that it again is not attached here.

[2:08:52] Voice 16: will certainly be attached as indicated in the briefing to its attachment one so that work plan

[2:08:58] Voice 16: that this briefing talks to will be there in its entirety um yeah but i mean from staff's

[2:09:06] Voice 16: perspective this briefing was just to give a little more context from staff's perspective

[2:09:10] Voice 16: about the request that came forward it was not meant to speak on behalf of salts being able to

[2:09:15] Voice 16: see it was just to give a bit of background on historical planning services review

[2:09:19] Voice 16: you. Okay,

[2:09:28] Trustee Luckham: so what's missing in this is an action. If this is going to council, it should have an

[2:09:36] Trustee Luckham: action attached to it, or in some way reflect that this is just for information, and it's a dangling

[2:09:47] Trustee Luckham: rope, which there's enough rope it could hang us. As

[2:09:53] Voice 3: it stands,

[2:09:55] Voice 3: it's presented, it is framed as a

[2:09:57] Voice 3: briefing as opposed to seeking direction decision even though it relates to a request from the LTC

[2:10:05] Voice 3: to prioritize a review right so the other option I suppose would be if we don't want to approve it

[2:10:16] Voice 3: to go forward at this point that Salt Spring LCC could bring it forward and table it at the meeting

[2:10:21] Voice 3: to be added as a new business item for discussion on the agenda at that point if they want to

[2:10:28] Voice 3: reframe

[2:10:29] Voice 7: it as a decision

[2:10:30] Voice 3: but that but that may not be consistent with the request of executive

[2:10:34] Voice 3: committee which was through

[2:10:37] Trustee Luckham: you to advance and that opens up the doorway for even more questions

[2:10:40] Trustee Luckham: and seeking clarity about what it's about i'm more inclined to provide all you know this is why we

[2:10:48] Trustee Luckham: look at these items to determine whether there's enough information for council to make a decision

[2:10:52] Trustee Luckham: Yeah.

[2:10:54] Voice 8: So a thought could be that it's forwarded to council as is in this section with a pre-context note from executive committee saying there has not been, you know, there isn't time to develop the options for a discussion.

[2:11:15] Voice 8: discussion

[2:11:15] Voice 7: this

[2:11:16] Voice 8: is presented for council to consider and executive committee's recommendation

[2:11:23] Voice 8: would be to request salt spring or like to develop it more and come back in june

[2:11:31] Voice 8: because the discussion could just be huge

[2:11:35] Trustee Luckham: although i think and justin peterson i'm just

[2:11:40] Trustee Luckham: going to come to you and maybe you'll clarify it in your remarks. I think the question that's here

[2:11:48] Trustee Luckham: is asking the organization, CAO, Director of Planning Services and the Executive Committee

[2:11:55] Trustee Luckham: to review whatever the language

[2:12:02] Trustee Luckham: is, the resources available to Salt Spring Island in order to

[2:12:08] Trustee Luckham: to prioritize the delivery of current and long-term planning services on SaltSpring.

[2:12:14] Trustee Luckham: It's

[2:12:14] Voice 8: not just SaltSpring, though.

[2:12:17] Voice 8: It's a broad-scale request to review, but I agree.

[2:12:27] Trustee Luckham: SaltSpring can only speak for SaltSpring,

[2:12:29] Trustee Luckham: but I agree that the bigger question is how do we continue to deliver

[2:12:34] Trustee Luckham: the full services to all of the organization.

[2:12:37] Trustee Luckham: Certainly at the moment, I would say there's what appears to be a shortfall

[2:12:46] Trustee Luckham: in the delivery of services to social.

[2:12:49] Trustee Luckham: I don't agree with that.

[2:12:51] Trustee Luckham: I'm going to go to Tim Peterson because there's no doubt

[2:12:55] Trustee Luckham: the LTC has originated this request.

[2:12:58] Trustee Luckham: I think there's more that needs to go into this before it goes to council.

[2:13:02] Trustee Luckham: Tim?

[2:13:04] Voice 13: Yeah, thank you.

[2:13:05] Voice 13: So I would just note in terms of not advancing it to the agenda,

[2:13:11] Voice 13: and I think the suggestion was that the Salt Spring LTC could bring it

[2:13:16] Voice 13: at the actual meeting there that's a bit problematic in terms of timing because

[2:13:21] Voice 13: salt spring uh next ltc is post council so that provides um some logistical uh difficulties that

[2:13:32] Voice 13: i'm not sure are really surmountable um in terms of the content as i mentioned i you know the

[2:13:39] Voice 13: The report, the Salt Spring Island LTC work report that was mentioned in the motion and we just discussed a moment ago, is I think that's the information that Salt Spring LTC would like for all of Trust Council to have access to.

[2:13:59] Voice 13: And then it isn't a request for decision specifically, but it's asking that Trust Council look at that report and consider whether a planning services review might be appropriate.

[2:14:17] Voice 13: We're not asking, I don't feel that there's any ask for Trust Council to debate that.

[2:14:24] Voice 13: Perhaps, depending on the discussion at Trust Council, if there is any, that might generate a request from Trust Council to initiate some action.

[2:14:36] Voice 13: But that's kind of how I see it.

[2:14:37] Voice 13: um the ltc didn't generate um and didn't intend to generate uh a fulsome report to trust council

[2:14:50] Voice 13: with recommendations from staff or anything of that nature um it is a briefing and and it and

[2:14:56] Voice 13: the work program report as i mentioned it it does i think pretty clearly lay out some of the

[2:15:03] Voice 13: the difficulties and perceived inequities and uh just really i think the intent is to get that

[2:15:09] Voice 13: information in front of trust council and trust council will do as it wishes anything from receive

[2:15:16] Voice 13: the briefing to have a discussion to potentially even uh generating resolutions for future action

[2:15:22] Voice 13: but i think it's it's impossible to know how trust council will want to uh um act or not on

[2:15:30] Voice 13: on that report.

[2:15:35] Trustee Luckham: So thank you for that, Trustee Peterson.

[2:15:38] Trustee Luckham: And I'm just going to reflect

[2:15:40] Trustee Luckham: and there's a bit of awkwardness here.

[2:15:43] Trustee Luckham: I feel awkward, personally.

[2:15:47] Trustee Luckham: And I'll just say one,

[2:15:49] the election of the chair should happen

[2:15:50] prior

[2:15:51] Trustee Luckham: to the adoption of the agenda for this council.

[2:15:54] Trustee Luckham: Right now it's item four, after the adoption of the agenda.

[2:15:57] Trustee Luckham: Because I think the chair needs to own the agenda

[2:16:00] Trustee Luckham: going forward from that meeting.

[2:16:02] Trustee Luckham: and I will not put my name forward

[2:16:04] Trustee Luckham: I think

[2:16:08] Trustee Luckham: that

[2:16:11] Trustee Luckham: we know

[2:16:12] Trustee Luckham: from practice

[2:16:13] Trustee Luckham: motions from the floor

[2:16:15] Trustee Luckham: are often not successful

[2:16:18] Trustee Luckham: or extremely

[2:16:21] Trustee Luckham: difficult to advance

[2:16:22] Trustee Luckham: without adequate information

[2:16:24] Trustee Luckham: I think in order for a motion to come

[2:16:26] Trustee Luckham: from the floor associated with a report

[2:16:28] Trustee Luckham: it needs to be informed

[2:16:30] Trustee Luckham: in a way that

[2:16:33] Trustee Luckham: is going to prosper some success

[2:16:35] Trustee Luckham: associated with this, this is a really big question.

[2:16:38] Trustee Luckham: And subsequently, this could suck up any free time

[2:16:43] Trustee Luckham: that you've had in the agenda by simply letting this float,

[2:16:49] Trustee Luckham: even with the appropriate item attached as the appendix,

[2:16:52] Trustee Luckham: because it just is a point of view

[2:16:55] Trustee Luckham: without any other background.

[2:16:58] Trustee Luckham: And of course, currently, and correct me if I'm wrong,

[2:17:01] Trustee Luckham: director sir mac we are now sort of in the very active phase of implementing the the change in

[2:17:12] Trustee Luckham: local planning services being directed by having resources directed to draw the projects across

[2:17:18] Trustee Luckham: the island and and so this is kind of a review of where we're at and i think that that information

[2:17:26] Trustee Luckham: needs to be included in here.

[2:17:28] Trustee Luckham: So the current delivery of services has been changed

[2:17:33] Trustee Luckham: and it took a long time for us to get into a place

[2:17:36] Trustee Luckham: where it's being implemented.

[2:17:37] Trustee Luckham: But I think each of you can say that you're seeing benefits

[2:17:40] Trustee Luckham: to Planner Chadwick only as an example.

[2:17:44] Trustee Luckham: But by that position, and I don't know what her actual decision is,

[2:17:47] Trustee Luckham: she is able to participate in all these LTCs

[2:17:50] Trustee Luckham: and that's a distribution of resources and things

[2:17:53] Trustee Luckham: that I don't know how that is reflected

[2:17:55] Trustee Luckham: on all islands equitably.

[2:17:58] Trustee Luckham: So what I'm looking to staff for is,

[2:18:00] Trustee Luckham: what's your recommendation with about providing

[2:18:03] Trustee Luckham: more information to make this a successful

[2:18:06] Trustee Luckham: either briefing or the opportunity for direction

[2:18:10] Trustee Luckham: to direct staff to do something

[2:18:12] Trustee Luckham: if what you in your professional point of view surmise

[2:18:17] Trustee Luckham: is a necessity out of this conversation being daylighted.

[2:18:23] Trustee Luckham: and director sir mac you had your hand up i have

[2:18:26] Voice 16: lots of thoughts but we've had this conversation

[2:18:28] Voice 16: i'm going to turn for the car thinking that you have some ideas in your back pocket unless you

[2:18:33] Voice 16: want me to take this you

[2:18:34] Voice 3: go ahead first okay i

[2:18:35] Voice 16: i'll just say that this is personal if you want

[2:18:37] Voice 3: to

[2:18:37] Trustee Maude: reference you or patrick's party but if you want it from the cohc question oh so let's just

[2:18:43] Trustee Maude: pause for a second so is she waiting for us oh she wants to know if you want her here or not

[2:18:55] Trustee Luckham: I have

[2:18:56] Voice 8: a recommendation yes this

[2:18:59] Voice 8: should be referred to RPC regional planning committee's job

[2:19:03] Voice 8: is to look at the overall dedication of

[2:19:09] Voice 8: long-term planning and when we look at the amount of time

[2:19:13] Voice 8: that the bylaw enforcement review has taken that has sucked up all of our airtime so to ask council

[2:19:21] Voice 8: to consider another review of our biggest department.

[2:19:27] Voice 8: Council, really, the only body to do that

[2:19:29] Voice 8: is Regional Planning Committee staff.

[2:19:32] Voice 8: I mean, the CAO is undertaking that

[2:19:34] Voice 8: as part of your onboarding, essentially.

[2:19:39] Trustee Luckham: Okay, can I just pause for a second?

[2:19:43] Trustee Luckham: You're obviously in communication with Trustee Patrick.

[2:19:45] Trustee Luckham: Can you ask her to join us for a moment

[2:19:47] Trustee Luckham: to help us with that decision item?

[2:19:49] Trustee Luckham: I don't want to delay her any more than I have to.

[2:19:51] Trustee Luckham: she might be wanting to catch a ferry and then let's continue this conversation towards you

[2:19:54] Trustee Luckham: okay thank

[2:19:57] Voice 16: you chair thank

[2:19:58] Trustee Luckham: you for the great suggestion i've been

[2:19:59] Voice 16: very aware of that

[2:20:02] Voice 16: the um so staff's attempt in this briefing i just would like to expect i you know broke up

[2:20:08] Voice 16: the the resolution into bullets so i could understand the request yeah so and then i

[2:20:14] Voice 16: responded to each one in kind yes so i provided background information as possible um so in terms

[2:20:19] Voice 16: of cost recovery discuss that that's occurring in terms of increasing staff resources dedicated to

[2:20:25] Voice 16: long-term planning i address that how with the recent uh process we've gone through and as you

[2:20:30] Voice 16: discussed um implementation of that where yeah elena and then finally improving alignment of

[2:20:35] Voice 16: long-term planning staff's resources with highest need i did not address that because i'm not quite

[2:20:39] Voice 16: sure what was intended by that statement however what i'm hearing broadly is aside from what this

[2:20:46] Voice 16: resolution actually says is that the intent is to get more resources onto salt spring land

[2:20:51] Voice 16: and that i have not addressed because i didn't want to a staff person receiving this trying to

[2:20:58] Voice 16: get on your agenda didn't want to interpret anything i wanted to just present and respond

[2:21:01] Voice 16: to what was given to me so that's where i find myself awkward that's why it's a briefing is

[2:21:07] Voice 16: because i was unable to give you an offer that the logical request thought is that if this goes

[2:21:12] Voice 16: to trust council that the trust council requests that to respond with um um you know answers to

[2:21:20] Voice 16: questions generated such as a planning service review or more resources to salt spring island

[2:21:25] Voice 16: so

[2:21:26] Trustee Luckham: can i suggest on this stream of consciousness that perhaps this needs to be actually not a

[2:21:34] Trustee Luckham: briefing but a decision with three options for the council one is to receive it for information

[2:21:39] Trustee Luckham: two would be to forward it to RPC for further development and I forget what the third one is

[2:21:45] Trustee Luckham: but there was another one out there

[2:21:46] Voice 8: yeah council has to direct the work if it's going to go to a

[2:21:49] Voice 8: committee yeah absolutely or if it's going to go to staff and say direct some resources to

[2:21:55] Voice 8: Salt Spring yeah

[2:21:56] Voice 3: so maybe that's the third option I think that would be your third option is to

[2:22:00] Voice 3: provide direction that I should initiate a review and whatever the scope of that may be whether it's

[2:22:07] Voice 3: full planning services or specific to salt spring we can

[2:22:10] Trustee Luckham: talk about that does that sound like a good

[2:22:12] Trustee Luckham: place tim does that sound like a good place to land yeah

[2:22:16] Voice 13: i was just uh i was put up my hand

[2:22:19] Voice 13: because i was going to say that it it would be up to i think trust council to to uh put the work to

[2:22:26] Voice 13: uh regional planning committee more i think more appropriately than this body um to just direct

[2:22:33] Voice 13: this there so i i'm in i'm in uh support of the approach you just outlined okay

[2:22:41] Trustee Luckham: so if we're in

[2:22:41] Trustee Luckham: support of that can we ask staff to recraft this briefing into a just

[2:22:47] Voice 8: provide options

[2:22:49] Voice 8: and

[2:22:50] Trustee Luckham: bring that back to us after lunch sorry oh it's only 11 40 well i know absolutely i'll do

[2:22:58] Trustee Luckham: I'll do my best.

[2:22:58] Trustee Luckham: I get it, but this package has to go out on Friday.

[2:23:04] Yeah.

[2:23:06] Trustee Luckham: Mission impossible.

[2:23:07] Trustee Luckham: I'm going to get you a stick of that.

[2:23:10] Trustee Luckham: Okay, so then let's defer this item until after lunch.

[2:23:15] Trustee Luckham: And I don't think you need to change the content.

[2:23:18] Trustee Luckham: You just need to change the title and the recommendation.

[2:23:21] Trustee Luckham: The protocol.

[2:23:23] Trustee Luckham: Yeah.

[2:23:24] Trustee Luckham: Great.

[2:23:25] Trustee Luckham: And, yeah.

[2:23:26] Trustee Luckham: Okay.

[2:23:27] Trustee Luckham: Did you get a positive response from that?

[2:23:29] Trustee Luckham: not yet so we just move on we'll just move on and uh if i

[2:23:34] Voice 8: did hear from trustee patrick about that

[2:23:39] Voice 8: report uh for the copep and she said i had intended it as a verbal so i don't think it's

[2:23:48] Voice 8: to be included in the council materials okay

[2:23:52] Trustee Luckham: and so the discretion of this committee um i like to

[2:23:55] Trustee Luckham: make sure the council has all the information ahead of time but if that's what you want to do

[2:24:00] Trustee Luckham: And then let's just create a place on the agenda for a verbal report from...

[2:24:09] Trustee Luckham: It

[2:24:09] Voice 8: already is, yeah.

[2:24:11] Trustee Luckham: No, it's not there already.

[2:24:14] Trustee Luckham: We could have it under the other.

[2:24:16] Voice 8: So after 5136, or

[2:24:19] Trustee Luckham: after 5135, maybe.

[2:24:22] Trustee Luckham: Well, we'll let Alexandra actually figure out the logical order.

[2:24:26] Trustee Luckham: But perhaps the motion I can make it is that executive committee recommend that under, yeah, it's interesting.

[2:24:43] Trustee Luckham: There should be a section there that is committee reports, but it just says unstressed active priorities chart.

[2:24:49] Trustee Luckham: So under unstressed active priorities chart, that a report from the CAO hiring committee be included as an additional bullet item as verbal report.

[2:25:06] Trustee Luckham: Alexander, did you capture that? Sorry.

[2:25:10] Trustee Luckham: I did capture it.

[2:25:13] Trustee Luckham: Brilliant. It worked.

[2:25:14] Trustee Luckham: Okay, so then I'll make that motion by general consent.

[2:25:18] Trustee Luckham: That's all right.

[2:25:19] Trustee Luckham: Okay, perfect.

[2:25:21] Trustee Luckham: So that concludes the one loose piece.

[2:25:26] Trustee Luckham: The other loose piece, we're going to get a report back after lunch.

[2:25:30] Trustee Luckham: And we've got time to continue on with our agenda.

[2:25:36] Trustee Luckham: and that brings us all the way through to 9.4.1,

[2:25:43] Trustee Luckham: which was added to the agenda,

[2:25:45] Trustee Luckham: policy statement amendment process opportunities

[2:25:52] Trustee Luckham: and Toby Elliott, I'll send that to you.

[2:25:55] Trustee Luckham: Sorry,

[2:25:55] Voice 8: I've lost track, where are we?

[2:25:56] Trustee Luckham: The policy statement amendment process.

[2:26:00] Voice 8: Yes, thank you.

[2:26:02] Voice 8: um so it was just to consider um in light of how slowly the conversations are going

[2:26:09] Voice 8: um i wanted to highlight this after last two committee of the whole meetings last one february

[2:26:15] Voice 8: 21st excellently chaired i thought it was really great but we really only get through three to five

[2:26:21] Voice 8: policies per meeting so there are 30 left and we still have to circle back through the document

[2:26:28] Voice 8: again. So Director Freyder had said at the end of that meeting, well, we are hoping for a special

[2:26:33] Voice 8: meeting in May to special council meeting to review the draft and proceed to first reading

[2:26:42] Voice 8: to get it ready for June. First meeting to be in June. Council suggested June. So I just wanted to

[2:26:55] Voice 8: raise this to ask we don't really have time in this council i i get it um but we're challenged

[2:27:02] Voice 8: with two things trustees are not the not enough trustees are showing up for the meetings

[2:27:09] Voice 8: which means we are actually wasting a lot of valuable time and our time and um

[2:27:17] Voice 8: and so you don't have the if the if the intent is to get trustees on board and very comfortable with

[2:27:24] Voice 8: the document that's only going to resonate with half of council so it's not meeting the goal

[2:27:30] Voice 8: of having these long in-depth conversations policy by policy if only half of council shows up and

[2:27:36] Voice 8: then by first reading if the other half of council goes i don't support this we're not accomplishing

[2:27:44] Voice 8: what the multiple committee of the whole meeting was supposed to do so i feel like we've got bogged

[2:27:51] Voice 8: down in the process. Every time we get advice from staff with some options, there's a very clear

[2:27:59] Voice 8: path where we get in trouble is wordsmithing, as you say, actual policies. And I don't think

[2:28:06] Voice 8: trustees should be redrafting policy. Honestly, this is just, it's getting silly. We've got good

[2:28:12] Voice 8: ideas, but that was for a year ago. So I just wanted to bring it up here. Do we need to go

[2:28:20] Voice 8: Go back to council, have a 15-minute section, committee of the whole, and then resolve into council again and make a decision about what is the rest of the path going to look like.

[2:28:32] Voice 8: And get the agreement from council that we want to hit this target date.

[2:28:37] Voice 8: If it's important, if it's on our strategic plan, we want to finish it this term, we need agreement from council and we need people to show up.

[2:28:45] Voice 8: so this is the only way that I could figure out to bring it up but I didn't have time to prepare

[2:28:51] Voice 8: an RFD um and I don't want to you know this is too late to to change with any written materials

[2:28:59] Voice 8: but we are the champions of the project and so I did talk with Dr. Freider when we got advice

[2:29:08] Trustee Luckham: okay

[2:29:09] Voice 8: about the process and

[2:29:11] Trustee Luckham: we should hear from the elected about where we're sitting and I could

[2:29:14] Trustee Luckham: hear the queen music in the background we champions of policy not really it takes me a

[2:29:24] Trustee Luckham: long ways back i have my hand up but i'm gonna go to trustee peterson i also want to hear from

[2:29:30] Trustee Luckham: david mott sorry yeah

[2:29:34] Voice 13: thank you and uh thank you vice chair elliott for raising

[2:29:38] Voice 13: this I also have some significant concerns about the pace of the project

[2:29:45] Voice 13: but also the level of participation that we're getting from trustees I understand

[2:29:53] Voice 13: that people have busy lives but I think one of the the hazards that I'm

[2:30:00] Voice 13: really concerned about is that um the potential that the committee the whole works through this

[2:30:06] Voice 13: document with um often just above quorum levels of participation and then eventually their

[2:30:17] Voice 13: recommendations are going to come to trust council and my fear and concern is that the work that was

[2:30:27] Voice 13: done in committee the whole might be attempted to be rehashed at the trust council venue or

[2:30:35] Voice 13: further edited or that kind of thing and that in terms of being able to finish this project um

[2:30:43] Voice 13: before the end of term i think that's a that's a that's a big hazard that i'm

[2:30:47] Voice 13: i'm quite concerned about um and then the other pieces in the meantime how what can we do

[2:30:56] Voice 13: to make it easier or more attractive

[2:31:01] Voice 13: or in any way further encourage more trustees

[2:31:05] Voice 13: to participate in the committee,

[2:31:08] Voice 13: the whole process while we consider

[2:31:10] Voice 13: the policy statement review.

[2:31:12] Voice 13: So I don't have answers,

[2:31:14] Voice 13: but I definitely have concerns.

[2:31:18] Trustee Luckham: Okay, thank you.

[2:31:24] Trustee Luckham: I just want to pause for a second

[2:31:26] Trustee Luckham: and noting that we're live broadcasting and all that sort of stuff um are we okay to advance the

[2:31:33] Trustee Luckham: work as presented no no

[2:31:36] Trustee Luckham: well

[2:31:37] Voice 8: it's just where does it fit okay

[2:31:40] Trustee Luckham: so um vice chair of the hiring

[2:31:44] Trustee Luckham: committee where do you think this needs

[2:31:46] Voice 4: to sit on the agenda

[2:31:47] Trustee Luckham: and are you going to read it read it

[2:31:50] Trustee Luckham: out or do you want the information included in the package the report i

[2:31:54] Voice 4: prepared that as a verbal

[2:31:55] Voice 4: verbal update. Okay. And

[2:31:57] Voice 4: I wrote it such that it would be open meeting, but I was looking for,

[2:32:01] Voice 4: you know, Brownies agreement

[2:32:04] Trustee Luckham: that was open meeting material. Oh, I see. Okay. I think

[2:32:09] Trustee Luckham: it's open meeting. Yeah. So you'll just present it verbally. You'll read it out.

[2:32:15] Voice 4: Happy to. Okay. Whoever

[2:32:17] Trustee Luckham: would like to read it. Oh, well, I think actually the vice chair would

[2:32:20] Trustee Luckham: be appropriate to that juncture in the agenda. My nature is to actually include written materials

[2:32:25] Trustee Luckham: materials for trustees to read in advance. And then you may or may not have to read the whole

[2:32:30] Trustee Luckham: thing or just summarize it, giving you a bit of artistic license. Because reading the whole thing

[2:32:36] Trustee Luckham: through and trustees having never seen it before, it may be difficult for them to comprehend the

[2:32:41] Trustee Luckham: content. And then it may stimulate more questions than are necessary. That's just my,

[2:32:46] Trustee Luckham: you know, you've worked with me. So what

[2:32:51] Voice 3: would you like? We

[2:32:52] Trustee Luckham: at this point decided

[2:32:53] Trustee Luckham: that it wouldn't be included in the package and you would just speak to it I think verbal is

[2:32:58] Trustee Luckham: appropriate because

[2:32:58] Voice 4: I think we're preparing them for a bigger package in June yes and I guess if

[2:33:03] Voice 4: the mood is they have questions or such we probably do want to know with that so that the package in

[2:33:06] Voice 4: June meets their needs okay

[2:33:08] Trustee Luckham: yeah in fact I think I actually realized that now that I now that you've

[2:33:11] Trustee Luckham: said that because there's a kind of a hanging sentence there you'll receive more information

[2:33:15] Trustee Luckham: later and that's the intention that it would embrace everything okay so then we've taken

[2:33:21] Trustee Luckham: and the right action. Okay. Thank you for coming back.

[2:33:25] Trustee Luckham: I

[2:33:25] Voice 8: asked about the question about the Salt Spring

[2:33:28] Voice 8: Fine Services Review.

[2:33:30] Trustee Luckham: Oh, okay. That's a different

[2:33:32] Trustee Luckham: topic. Yes.

[2:33:34] Trustee Luckham: And we've kind of made a decision

[2:33:36] Trustee Luckham: about that too.

[2:33:37] Voice 8: But there were some thoughts that it should be tied to

[2:33:40] Voice 8: the strategic plan discussion. Because if it's going to be requesting that

[2:33:45] Voice 8: plans are reviewed and resources allocated,

[2:33:48] Voice 8: it sits in the strategic planning as well.

[2:33:54] Voice 8: The campus being a lone item, there's a decision

[2:33:57] Voice 8: and then we review the strategic plan.

[2:34:00] Voice 8: That doesn't make sense.

[2:34:01] Trustee Luckham: So the conversation that we had with Director Cermak

[2:34:09] Trustee Luckham: implied that you had not actually reviewed

[2:34:11] Trustee Luckham: in the report that's in the package,

[2:34:15] Trustee Luckham: some of the notions around the redistribution

[2:34:17] Trustee Luckham: of resources trust wide to sort of summarize where we're at are we ready for that conversation

[2:34:24] Trustee Luckham: at council is there enough information in the package for council to make some kind of a

[2:34:28] Trustee Luckham: decision about including it or not including it in this strategic plan without actually some

[2:34:35] Trustee Luckham: definitive direct by way of motion some direction yes do you understand what i'm saying

[2:34:47] Voice 16: I think it

[2:34:50] Voice 3: can be discussed as an addition to the strategic plan and it may be and not

[2:34:55] Voice 3: having done that sort of fulsome assessment of where we are with the implementation of

[2:34:59] Voice 3: the changes but it can be added as an item to the strategic plan and when we do that

[2:35:04] Voice 3: review it may turn out that actually it's not a substantive net new piece of work but

[2:35:08] Voice 3: that doesn't preclude it from being added and it or it may come out that it ends up

[2:35:11] Voice 3: be you know only set of recommendations but i have no concerns about tabling it as a suggested

[2:35:18] Voice 3: addition to the strategic plan um you know i'll note that all the items in the strategic plan as

[2:35:23] Voice 3: it stands now are items that trust council previously identified

[2:35:27] Voice 7: and

[2:35:29] Voice 3: or were put forward

[2:35:30] Voice 3: by trust council since that the list of initiatives was created trust council passed motions to

[2:35:37] Voice 3: direct that to the people at work so i think if we're going to add it to the strategic plan it

[2:35:40] Voice 3: should be considered at trust council in that yeah

[2:35:43] Voice 7: that's

[2:35:44] Voice 3: the right venue for it if we want to add

[2:35:46] Voice 3: a review of resourcing particularly with regard to salt spring yeah that's so

[2:35:59] Trustee Luckham: the at 9.2.2 on our agenda where executive committee forward the salt spring island local

[2:36:06] Trustee Luckham: trust committee request to prioritize planning services review briefing to trust council

[2:36:10] Trustee Luckham: what you're saying is that that should actually happen in the strategic plan

[2:36:15] Voice 3: section we could

[2:36:16] Voice 3: include that as part of the package with the strategic plan and i could speak to it there to

[2:36:21] Voice 3: say this is one item that is being proposed for consideration as whether or not it should be added

[2:36:27] Voice 3: to the strategic plan and then that

[2:36:28] Voice 3: could be a part of the discussion around approval of the

[2:36:31] Voice 3: strategic plan i guess that makes sense okay

[2:36:34] Trustee Luckham: so where is that on the the trust council agenda

[2:36:37] Trustee Luckham: it it will be it's

[2:36:43] Voice 3: not

[2:36:45] Voice 8: listed yet it says discussion decision items I see

[2:36:53] Trustee Luckham: okay so then okay so then what we decided earlier and I guess you have to

[2:37:02] Trustee Luckham: fix that was that we would offer counsel the opportunity to receive for

[2:37:07] Trustee Luckham: information refer to regional planning committee or refer to staff for further information and so

[2:37:15] Trustee Luckham: if we ended up putting it there it would look like what i

[2:37:20] Voice 3: think you would be you would be

[2:37:22] Voice 3: agreeing today to forward that item for consideration as part of the discussion on

[2:37:27] Voice 3: the strategic plan at trust council yeah

[2:37:29] Trustee Luckham: which will come in a later date yeah with more information

[2:37:33] Trustee Luckham: okay that's a good place to be and

[2:37:36] Voice 3: so we'll we can take then that so it'll come as part of this

[2:37:39] Voice 3: conversation at march trust council yeah we

[2:37:42] Voice 3: would take the briefing and put it under item uh under

[2:37:47] Voice 3: the executive office items on the wednesday morning where i will while we bring you forward

[2:37:51] Voice 3: the strategic plan i would include that with the strategic plan materials

[2:37:54] Voice 7: yeah

[2:37:55] Voice 3: so alex has her

[2:37:57] Trustee Luckham: his 7.2.1 okay so who

[2:38:01] Voice 5: has a hand

[2:38:02] Trustee Luckham: up alex alex sandra what would you like if

[2:38:05] Voice 5: you could please

[2:38:07] Voice 5: just clarify the by general consent by reading it again so i have it correct for the minute

[2:38:11] Voice 5: on what the actions are being requested are okay

[2:38:15] Trustee Luckham: so perhaps you could just help us as well then

[2:38:18] Trustee Luckham: that previous discussion that we had with respect to 9.22 that that should be

[2:38:27] Trustee Luckham: um you

[2:38:30] Voice 5: were previously requesting that staff provide

[2:38:33] Voice 5: options and bring them back to after

[2:38:37] Voice 5: lunch to the committee to change it to a decision for a request for a decision with different

[2:38:43] Voice 5: options and i hear that now you're changing that and would like uh this to be or if i'm

[2:38:50] Voice 5: correct would like this to be forwarded as part of the strategic plan item

[2:38:54] Trustee Luckham: yeah as a discussion

[2:38:56] Trustee Luckham: discussion item under 7.211 it would be ultimately one great yeah and

[2:39:02] Voice 3: so I think you could probably

[2:39:03] Voice 3: go Alex with the original motion that we had there for 9.2.2 yeah that executive committee

[2:39:10] Voice 3: forwarded the Salt Spring Island local trust committee request to prioritize the plan services

[2:39:13] Voice 3: review briefing to trust council as part of the strategic plan discussion item

[2:39:19] Trustee Luckham: 7.2 right

[2:39:21] Trustee Luckham: Right. And the third option, directing staff to do more work, would be implicit in that that would be in the strategic plan.

[2:39:29] Voice 3: Yeah, I don't think

[2:39:29] Voice 3: we any longer need to provide the options.

[2:39:31] Voice 3: I will just present it as one item that is not there that Trust Council may want to consider adding to the strategic plan.

[2:39:39] Voice 8: And that the

[2:39:40] Voice 8: work plan be included.

[2:39:41] Trustee Luckham: And we will include it.

[2:39:42] Trustee Luckham: so is it fair then to alexandra by way of a general consent motion that the item discussed

[2:39:50] Trustee Luckham: at 9.22 on the agenda be placed in section 7.2 of the trust council's agenda yes

[2:39:58] Voice 5: okay alexandra

[2:40:00] Trustee Luckham: yes

[2:40:01] Voice 5: that works for me thank you thank

[2:40:03] Trustee Luckham: you for helping

[2:40:05] Voice 16: us with that director sir mac i would

[2:40:09] Voice 16: just like to make sure alexander will add the floor that that attachment that's referenced

[2:40:14] Voice 16: oh right he is 15.5 shared in that agenda item and if you don't have it i can get it to you but

[2:40:19] Voice 16: i know that uh trustee peterson had boarded to us last ec meeting so let's

[2:40:25] Trustee Luckham: just for clarity in

[2:40:26] Trustee Luckham: the minutes record that item 15.1 from the salt spring island december the 22nd agenda be included

[2:40:35] Trustee Luckham: included with the item from 9.22 from

[2:40:42] Voice 3: salt spring ltc december 12th agenda okay

[2:40:46] Voice 3: yes i

[2:40:48] Voice 5: have that information i understand thank you

[2:40:53] Voice 16: i'm just putting a bow on this because i'm halfway through this rfd you asked for

[2:40:58] Voice 16: no more

[2:40:58] Voice 16: rfd no i'm deleting you lucky

[2:41:01] Trustee Luckham: lucky well that's completely fair

[2:41:08] Trustee Luckham: Humble leaders. Okay. So we were discussing the policy statement and amendment process.

[2:41:19] Trustee Luckham: We heard from Toby, we heard from Tim, I placed David Mott on the podium, because you and

[2:41:27] Trustee Luckham: I did have a conversation. And it's interesting, and I don't recall, unfortunately, Director

[2:41:32] Trustee Luckham: traders just left the room i can't remember what we decided was the date that that needed to leave

[2:41:37] Trustee Luckham: the room and go up for public what's that may or june over to you well

[2:41:42] Trustee Maude: i'll start off where

[2:41:45] Trustee Maude: tim left off is concerns for no answers um it's a difficult situation like in talking to trustees

[2:41:55] Trustee Maude: about lack of attendance quite a few have said that's not what i signed on for you know it is

[2:42:03] Trustee Maude: the expectation when they were elected was ltc meetings and and trust council

[2:42:08] Voice 7: and

[2:42:09] Trustee Maude: now we are

[2:42:10] Trustee Maude: burdening with a substantial number of these committee of the whole meetings it's not not

[2:42:18] Trustee Maude: the topic but but the meetings

[2:42:19] Voice 7: and

[2:42:20] Trustee Maude: and a lot of people have arranged their personal work schedules

[2:42:24] Trustee Maude: around the old situation and now we're popping up with the whole meeting sometimes with not much

[2:42:31] Trustee Maude: notice most of the time yeah and so that that's the lack of attendance thing and

[2:42:37] Trustee Maude: it is very concerning as Vice Chair Elliott and I discussed the other day is I'm really

[2:42:44] Trustee Maude: afraid that we're going to get this document that me and the polls agreed to

[2:42:49] Trustee Maude: it's going to go to Trust Council and a whole bunch of people have not had their

[2:42:53] Trustee Maude: eyes on our understanding discussion are going to take it right back to the

[2:42:56] Trustee Maude: beginning again and go how do we get there why are we talking about this why

[2:43:00] Trustee Maude: did he change that

[2:43:00] Voice 7: um

[2:43:01] Trustee Maude: because because the lack of participation has been an issue but the other

[2:43:06] Trustee Maude: thing is is that we collectively as chairs have allowed it to to really get down to being a

[2:43:12] Trustee Maude: wordsmithing exercise rather than this broad policy discussion like we i think like literally

[2:43:19] Trustee Maude: we there was a discussion about a semicolon like you know about which a semicolon oh you know like

[2:43:26] Trustee Maude: Like, that's wordsmithing, is that we have a broad document

[2:43:30] Trustee Maude: that is a broad statement.

[2:43:32] Trustee Maude: And it's supposed to be an evolutionary document.

[2:43:35] Trustee Maude: It's never static.

[2:43:37] Trustee Maude: It's supposed to be always being looked at, attitude changed.

[2:43:41] Trustee Maude: And I think there's some mindset, because it's been so many years

[2:43:43] Trustee Maude: since it has been revised, that this is like the one kick in the cap.

[2:43:48] Trustee Maude: Let's get it right, because it's going to be here for 20 years type of idea.

[2:43:51] And I think there's a misconception as to the longevity of this document.

[2:43:58] But

[2:43:58] Trustee Maude: people are going way, way far, far down the rabbit hole.

[2:44:04] Trustee Maude: But unfortunately, in a progressive series of meetings, we've allowed it to happen.

[2:44:09] Trustee Maude: So that's why I say as chairs, because we're chairing these meetings.

[2:44:13] And it's

[2:44:16] Trustee Maude: hard to turn things back.

[2:44:21] Trustee Maude: And I don't know because I'm in the

[2:44:22] Trustee Maude: inevitable position, I'm told by staff

[2:44:25] Trustee Maude: chair of the next meeting,

[2:44:26] Trustee Maude: and I don't see

[2:44:29] Trustee Maude: the ability to come in as a bad cop

[2:44:30] Trustee Maude: and say, look, we're not going to do things

[2:44:32] Trustee Maude: the way we're doing it.

[2:44:35] Trustee Maude: So that's the issue.

[2:44:38] Trustee Maude: So

[2:44:39] Trustee Maude: hopefully

[2:44:41] Trustee Maude: between Director Frater

[2:44:43] and our expert

[2:44:45] Jones,

[2:44:48] Trustee Maude: either today or tomorrow

[2:44:49] Trustee Maude: we'll have a little bit of a strategy session

[2:44:52] Trustee Maude: as to how we see this next committee of the whole meeting going.

[2:44:58] Trustee Maude: But as Chair Elliott's perfectly correct,

[2:45:01] Trustee Maude: we're not going to land this thing based on the momentum that we have right now.

[2:45:07] And so if we want to land it,

[2:45:10] Trustee Maude: we need to change the momentum.

[2:45:13] Trustee Maude: And as chair of the next committee of the whole meeting,

[2:45:15] Trustee Maude: I think that's probably going to be on me,

[2:45:19] Trustee Maude: which means I have to be the bad cop.

[2:45:21] Trustee Maude: and so i'll be discussing with our two guiding staff members as to how

[2:45:28] Voice 7: to

[2:45:29] Trustee Maude: sort of manage that

[2:45:30] Trustee Maude: message and maybe get an email out in advance we just need to figure out how we can go boom boom

[2:45:37] Trustee Maude: boom boom boom yeah because

[2:45:39] Trustee Maude: we got a lot of things to do in this boom boom in a meeting

[2:45:44] Trustee Maude: so

[2:45:44] Voice 8: the other thing is is asking for staff advice on what may be critical issues we cannot leave

[2:45:51] Voice 8: that to the last minute oh okay we need more advice right so that's so if we could if you

[2:45:56] Voice 8: want to change the pace and and you're willing to take that on i know the vice other chairs will

[2:46:01] Voice 8: support you but can we get all the policies that we're going to need advice on maybe to make that

[2:46:08] Voice 8: the focus of the next meeting and get that back to staff and say okay we need some work done

[2:46:13] Voice 8: come back to us so that we can have a good discussion and maybe that's all that's done

[2:46:18] Voice 8: and then we can go back to say the housing ones where we've got some advice and keep going through

[2:46:24] Voice 8: so if there isn't time to bring this back to trust council that's fine but how to address it

[2:46:32] Voice 8: with only half the trustees showing up that is the real critical thing this isn't going to be

[2:46:38] Voice 8: successful if it's just overturned because nobody's been part of it half the people haven't

[2:46:43] Voice 8: part of the process i'm not i'm not

[2:46:46] Trustee Maude: afraid about overturning what i'm afraid of is basically

[2:46:50] Trustee Maude: what should be a easy endorsement by trust council becomes a very very long very very

[2:46:56] Trustee Maude: deep discussion because people have not been participating yeah i

[2:47:01] Trustee Maude: think i think i think

[2:47:02] Trustee Maude: we're going to land it a

[2:47:03] Voice 8: special meeting over two days if they want that

[2:47:06] Trustee Luckham: i want to chime in here

[2:47:10] Trustee Luckham: And I've been liberal with entertaining a conversation, which is essential.

[2:47:16] Trustee Luckham: And indeed, what we're hearing, particularly committed to all, is the need and necessity for conversation.

[2:47:25] Trustee Luckham: That's a serious point.

[2:47:28] Trustee Luckham: But there's a couple of things here.

[2:47:31] Trustee Luckham: And I'll just ask a question.

[2:47:33] Trustee Luckham: question do you even have the resources for us to accelerate advancing this to meet the deadline

[2:47:46] Trustee Luckham: necessary to get this document finally out to the public for what is ostensibly six months

[2:47:54] Trustee Luckham: of public consultation and then bring it back to us like it's as honest as it gets do you have the

[2:48:04] Trustee Luckham: capacity and and therefore what's your recommendation on i realize that wades into

[2:48:10] Trustee Luckham: politics of someone do you have a recommendation about how we might accelerate that i see this

[2:48:18] Voice 6: you might wish to speak before me and then i'm happy to take some of those questions

[2:48:21] Voice 6: sure

[2:48:22] Trustee Luckham: and then i want to make some remarks generally but

[2:48:24] Voice 3: i would say and and director

[2:48:27] Voice 3: freighter i suspect i really agree with this we can have the resources to deliver it if that is

[2:48:33] Voice 3: is the direction that

[2:48:35] Voice 3: we want to and that is the priority i think particularly in director

[2:48:39] Voice 3: freighter's area this is a bigger conversation than we may have um at trust council we are

[2:48:46] Voice 3: challenged for adequate resources to do a lot of the big strategic priorities of trust council

[2:48:53] Voice 3: but we recognize that the policy statement is at or near the top of that list and so we can

[2:49:00] Voice 3: allocate and dedicate the resources to get it done if and when we get to a

[2:49:06] Voice 3: point and Trust Council gets to a point where it is ready to endorse and take

[2:49:10] Voice 3: forward the policy statement that will come at a cost to hard work and that's

[2:49:15] Voice 3: going to be the trade-off but yes we can we can advance it I think the challenge

[2:49:22] Voice 3: is getting to that point where really

[2:49:24] Voice 3: staff has to pick up that piece of that

[2:49:26] Voice 3: piece of work yeah okay

[2:49:28] Trustee Luckham: and then i would have i want to reformat my question but back to you

[2:49:32] Trustee Luckham: okay

[2:49:32] Voice 6: so just so yes i support those comments they in addition to your other comments about like what

[2:49:38] Voice 6: can we do so one thing is when it arrives at the trust council table a good thing to remember

[2:49:43] Voice 6: the question at first reading is is this good enough to seek public comment on not is the

[2:49:48] Voice 6: document perfect the question is simply is this draft good enough for the purpose of public

[2:49:54] Voice 6: engagement for the purpose of seeking further feedback from the public from nations from

[2:49:58] Voice 6: referral agencies that's the bar which so you're not looking for like super perfect polished you're

[2:50:05] Voice 6: looking for is this good enough for further comment to then inform further drafting so i would just

[2:50:11] Voice 6: encourage everyone to keep that in mind first reading is not this you know it's a perfect

[2:50:15] Voice 6: completely finished document it is this good enough to see comment on with regard to the

[2:50:20] Voice 6: meeting administration or the chairing side of it um some tactics that might be considered for

[2:50:25] Voice 6: things like an email out in advance which policies are fine you know which ones do we can we skip

[2:50:30] Voice 6: over in the meeting can we have agreement in advance that you know all of these are don't

[2:50:34] Voice 6: need discussion if there's a number of policies for which everyone already says i don't plan to

[2:50:38] Voice 6: speak to that it would be good to know in advance you can perhaps accelerate more quickly through

[2:50:42] Voice 6: those seeking the consent of the room early on that the minute things slow down and you need

[2:50:47] Voice 6: staff advice you'll you know you have the consent of the chair to intervene and say you know we

[2:50:51] Voice 6: agreed at the beginning we're going to seek staff advice when things are getting difficult

[2:50:54] Voice 6: you know just getting some of those chairing pieces tightened might um might help things

[2:50:59] Voice 6: accelerate um there are you know we're about to get some sections that staff anticipate will go

[2:51:05] Voice 6: faster and then one or two where you might wish to linger again um and then of course we've got

[2:51:10] Voice 6: to talk implementation we've got the glossary and then we're going to circle back up to the top so

[2:51:14] Voice 6: So there is definitely some work still to go.

[2:51:16] Voice 6: So anything we can do to support you in having efficient conversations,

[2:51:20] Voice 6: we're there to help you do that.

[2:51:24] Trustee Luckham: Well, that's great.

[2:51:28] Trustee Luckham: Not necessarily reassuring,

[2:51:29] Voice 7: just

[2:51:30] Trustee Luckham: being honest.

[2:51:35] Trustee Luckham: I think David indicated that drilling into the minuata of it

[2:51:42] Trustee Luckham: is not helpful.

[2:51:45] Trustee Luckham: And I'm afraid that I can't help but say that I thought this document

[2:51:49] Trustee Luckham: was ready four months ago and i'm not disrespecting or dissing the input that we've received from

[2:51:57] Trustee Luckham: trustees and there are other trustees that you've heard them speak at council why are we taking

[2:52:01] Trustee Luckham: these elements out and i think the public is going to ask that same question particularly in some of

[2:52:08] Trustee Luckham: the areas that we've filtered we're proposing to advance to the public a filtered version

[2:52:14] Trustee Luckham: version of a very good policy statement. And we haven't had that, like, I don't know what that's

[2:52:22] Trustee Luckham: going to be like when we receive it, but really we need to take direction from the community with

[2:52:25] Trustee Luckham: respect to say whether or not they support the ideals that are represented in it. Certainly

[2:52:31] Trustee Luckham: there's elements of it that we need to massage, but the bottom line is, is can we afford the time

[2:52:38] Trustee Luckham: to drill into that level of detail um and i you know the the whole community the whole experiment

[2:52:47] Trustee Luckham: has been great certainly facilitated lots of conversation um rotating through chairs always

[2:52:52] Trustee Luckham: creates a new flavor in different uh directions but it's maybe not as cohesive as it needs to be

[2:53:00] Trustee Luckham: and so this even needs to be a conversation amongst those community the whole chairs to

[2:53:04] Trustee Luckham: come to some agreement on how you can advance that work cohesively together rather than it being

[2:53:12] Trustee Luckham: maybe anticipated or selected oh david mod's going to be really easy on that and vice general

[2:53:17] Trustee Luckham: is going to be easy on this and you know etc etc but i think that the meetings have gone very well

[2:53:24] Trustee Luckham: and it's a very good process but can we afford this kind of a process at this level with this

[2:53:29] Trustee Luckham: it's much time. So if we're going to have a check-in with council, which I think is a good

[2:53:35] Trustee Luckham: thing to do, check-in with council, how do you want to achieve this? Because, you know, when you

[2:53:39] Trustee Luckham: have a ticket on an airplane, the plane leaves whether you're on it or not. And quite honestly,

[2:53:44] Trustee Luckham: I think we're in that situation. So council, is the policy statement your number one priority?

[2:53:50] Trustee Luckham: Not of the top one or two, but is it your number one priority? And if it is, then we need to

[2:53:57] Trustee Luckham: allocate the resources and fast track this in a way to get it out the door because i'm a little

[2:54:02] Trustee Luckham: i haven't actually tallied it up and just to have it as the 30 items remaining out of how many that

[2:54:08] Trustee Luckham: we've already done and um we've been at this for three months already so you can extrapolate but

[2:54:15] Trustee Luckham: that's way beyond the mayor june you know really i think june council is to drop dead forward just

[2:54:23] Trustee Luckham: to the public we're ready and what director frederick said is this ready for public consultation

[2:54:29] Trustee Luckham: some of us would suggest it was some time ago voting now we're editing it even further and

[2:54:35] Trustee Luckham: personally so i don't know those are my thoughts there is a leadership element here um we absolutely

[2:54:44] Trustee Luckham: need to conclude this this time so we can get on with the number two priority and the number three

[2:54:52] Trustee Maude: my only comment was

[2:54:54] Trustee Maude: the draft that came out last May

[2:54:58] Voice 7: I

[2:54:58] Trustee Maude: went through it from beginning to end

[2:55:00] Trustee Maude: there wasn't anything I wanted to change

[2:55:04] Trustee Maude: there wasn't anything that raised my concerns

[2:55:07] Trustee Maude: so I totally agree with you

[2:55:09] Trustee Maude: quite a while ago

[2:55:12] Trustee Maude: personally I thought we were ready to go

[2:55:14] Trustee Maude: and now we're massaging and massaging

[2:55:18] Trustee Maude: and maybe if we don't get through the 30

[2:55:22] Trustee Maude: by june it's like well it's still ready to go

[2:55:25] Voice 7: because

[2:55:26] Trustee Maude: this is not

[2:55:28] Voice 7: june

[2:55:29] Trustee Maude: first reading is not

[2:55:30] Trustee Maude: a conclusion it's a step it's a step because what's going to happen is going to go out in

[2:55:35] Trustee Maude: the wild again so we're going to get plus we'll hopefully really get lots of commentary back from

[2:55:41] Trustee Maude: our various referring people including the public and you know then we're back again

[2:55:47] Trustee Maude: at looking at fine-tuning it so so even this committee the whole process you know we're not

[2:55:53] Trustee Maude: done no so and i think that's that's part of maybe the messaging the

[2:55:58] Voice 8: question can we make space

[2:56:01] Voice 8: for five minutes for director freighter to say just that and get council to agree on a drop-dead

[2:56:08] Voice 8: date of june whatever we will you know we want to go to first reading and then council has the

[2:56:17] Voice 8: heads up alert either they want to participate and chairs are going to manage the conversation

[2:56:23] Voice 8: accordingly or this isn't a priority and council says well no we just want to keep discussing

[2:56:31] Voice 8: right and that is part of the strategic plan discussion i don't know how to fold it into this

[2:56:35] Voice 8: um council meeting exactly but i think it does bear it needs to be i hate that term

[2:56:43] Voice 8: but i think we need to have a deadline to work towards because everyone's just in this

[2:56:49] Voice 8: feel

[2:56:50] Trustee Luckham: good let's keep talking phase so in fact you don't mind there's two things that come from

[2:56:55] Trustee Luckham: what you suggested there and the one is some time ago in fact when the committee of the whole began

[2:57:04] Trustee Luckham: end this process, they decided that they were going to go through it line by line, rather than

[2:57:08] Trustee Luckham: doing it objectively by picking areas where there's greater conversation.

[2:57:13] Trustee Luckham: Do we need to change that tack? Do we actually go, this section, this section,

[2:57:17] Trustee Luckham: and this section, we need to do, if we don't get to these other sections,

[2:57:23] Trustee Luckham: you can live with it. So do we need to

[2:57:26] Trustee Luckham: strategize that in a different way? And then if we decide

[2:57:31] Trustee Luckham: it's not the top priority, then guess what? It drops significantly

[2:57:35] Trustee Luckham: significantly lower and we're not and we just have to accept the fact we're not going to cheat

[2:57:38] Trustee Luckham: yeah

[2:57:39] Voice 7: and

[2:57:40] Trustee Luckham: there and then therefore we can get on with the work like there's other items on the

[2:57:44] Trustee Luckham: strategic plan and prioritize those so council needs to decide this yes there's a stop sign

[2:57:52] Trustee Luckham: looming and we either stop or we run to it over to you thank you i

[2:57:57] Voice 3: think um if i remember correctly

[2:57:59] Voice 3: from december trust council so the process we're going through now with these more frequent

[2:58:04] Voice 3: committee of the whole meetings was the direction of trust council and

[2:58:07] Voice 9: if i remember correctly

[2:58:09] Voice 3: that was with the stated goal of completing that work before

[2:58:16] Voice 3: june um and so i think to some extent

[2:58:20] Voice 3: you set that that deadline at the december meeting if i remember it correctly um so that may be

[2:58:27] Voice 3: already there i think just this conversation highlights that it will be extremely difficult

[2:58:33] Voice 3: to have a brief conversation about this issue at CHESH

[2:58:37] Voice 3: Council, and fair enough, because

[2:58:40] Voice 3: they're legitimate concerns, I would say some, if not all of them, are also shared by SAT.

[2:58:46] Voice 3: I also think it may be that it actually is an issue that gets surfaced in the discussion

[2:58:53] Voice 3: around the strategic plan.

[2:58:55] Voice 3: I think it will be challenging to fit in a meaningful discussion as a discrete item in

[2:59:00] Voice 3: in this agenda, but

[2:59:01] Voice 7: at

[2:59:02] Voice 3: the risk of that conversation becoming 100% about the policy

[2:59:07] Voice 3: statement, that may actually be the appropriate place where it comes up is, okay, so we have this

[2:59:14] Voice 3: list of priorities on the strategic plan, one of which is finalize and move forward with applying

[2:59:19] Voice 3: the policy statement. How are we going to get there? And maybe that's where this issue comes

[2:59:26] Voice 3: up i invite other staff to offer a perspective but i think um that's probably if we don't schedule it

[2:59:33] Voice 3: it actually may be that it comes up in in that conversation in case and and that way at least

[2:59:38] Voice 3: we're having that conversation maybe constructively in the context of those

[2:59:42] Voice 3: other priorities within

[2:59:43] Voice 3: the strategic plan which leads us to the okay what would it what does it take for trust council to

[2:59:49] Voice 3: advance this work and

[2:59:50] Trustee Luckham: what does that mean for some of those other priorities

[2:59:54] Trustee Luckham: so i think we've broken into the lunch break period here we should probably do that

[3:00:00] Trustee Luckham: and then we can reflect with full tummies

[3:00:02] Trustee Luckham: what we're going to do next.

[3:00:07] Trustee Luckham: So I just want to say for your collective consciousness,

[3:00:12] Trustee Luckham: if you say you're going to have a 15-minute conversation about this,

[3:00:15] Trustee Luckham: that means every trustee gets to speak for 20 seconds.

[3:00:20] Trustee Luckham: And that means I'm in favor or I'm not.

[3:00:24] Trustee Luckham: So let's just think.

[3:00:26] Trustee Luckham: I think, really, council needs to be pushed to make a decision.

[3:00:31] Trustee Luckham: and then the committee the whole chairs need to act on together yeah okay let's break for

[3:00:39] Trustee Luckham: and we'll return at 12 45 one o'clock 12 45 i got a thumbs up on the side table

[3:00:48] Trustee Luckham: so let's pray for lunch thanks for thank you great conversation thanks for listening

[3:00:57] Trustee Luckham: so alexandra

[3:38:52] Voice 7: some video we have some

[3:38:53] Trustee Luckham: green you know hello alexandra we are ready to go here

[3:38:57] Trustee Luckham: i just

[3:39:00] Voice 5: need someone to turn the video on please in the boardroom perfect yeah

[3:39:05] Voice 16: thank

[3:39:06] Voice 5: you you can't

[3:39:09] Voice 16: start video because the host has stopped it

[3:39:11] Trustee Luckham: uh so trustee

[3:39:12] Voice 16: peterson can you hear me yes i can

[3:39:17] Voice 5: perfect we can see you now thank you

[3:39:19] Trustee Luckham: it's fantastic thank you everybody thanks thanks

[3:39:23] Trustee Luckham: Thanks, Alexander, for a terrific lunch.

[3:39:25] Trustee Luckham: Ordering that in, that's great.

[3:39:27] Trustee Luckham: Really great.

[3:39:29] Trustee Luckham: We left off at 9.4.1 on our agenda,

[3:39:34] Trustee Luckham: which was a discussion about the policy statement amendment process opportunities.

[3:39:39] Trustee Luckham: And I think we've decided that we should raise this issue

[3:39:45] Trustee Luckham: on the Trust Council's agenda at the strategic plan opportunity.

[3:39:51] Trustee Luckham: opportunity so with that I'm going to proceed on to the next section which is legislative and

[3:39:59] Trustee Luckham: information services this is also to be forwarded to council which is the ratification of the

[3:40:06] Trustee Luckham: appointment of trustee fast to financial planning committee and so if there's no questions or

[3:40:12] Trustee Luckham: concerns that I will by general consent looking around you're all good I will by general consent

[3:40:18] Trustee Luckham: move that the executive committee

[3:40:20] Trustee Luckham: forward the ratification of appointment

[3:40:22] Trustee Luckham: of trustee fast with financial planning committee

[3:40:25] Trustee Luckham: RFD

[3:40:26] Trustee Luckham: to council

[3:40:27] Trustee Luckham: so

[3:40:31] Trustee Luckham: this brings us

[3:40:32] Trustee Luckham: now to the three day

[3:40:34] Trustee Luckham: schedule and the trust

[3:40:36] Trustee Luckham: council agenda

[3:40:39] Trustee Luckham: I believe

[3:40:41] Trustee Luckham: and somebody correct me

[3:40:42] Trustee Luckham: if I'm wrong we have

[3:40:44] Trustee Luckham: added the items to the

[3:40:46] Trustee Luckham: trust council agenda other than

[3:40:48] Trustee Luckham: Then did we conclude in the end what it was that we asked Stefan Cermak to go away with?

[3:40:55] Trustee Luckham: That's going to be added to 7.2?

[3:40:58] Trustee Luckham: Yes.

[3:40:59] Trustee Luckham: Perfect. Okay, so we don't need to go back to that.

[3:41:02] Trustee Luckham: So then it would appear to me that the agenda is complete, Trustee Elliott.

[3:41:08] Voice 8: So with the exception that we're adding to the committee report program after TPC,

[3:41:13] Voice 8: we see there'll be a section for CAO PPP.

[3:41:20] Voice 8: He's in general business arising

[3:41:23] Voice 8: and sent agenda items on the stress priorities chart

[3:41:26] Voice 8: and then the committee's work opens.

[3:41:29] Voice 8: So we need to add an opportunity for them.

[3:41:31] Voice 8: Right,

[3:41:32] Trustee Luckham: so in, I think actually, Alexander,

[3:41:35] Trustee Luckham: did you already get that?

[3:41:36] Trustee Luckham: That we were adding the verbal report

[3:41:38] Trustee Luckham: in the reports section of the agenda,

[3:41:41] Trustee Luckham: agenda fall essentially following um the elements trust conservancy report yes

[3:41:48] Voice 5: correct so if i may

[3:41:50] Voice 5: starting at the beginning of the last section section nine trust council meeting preparation

[3:41:55] Voice 5: you have forwarded to trust council all of those different reports and which do not show up on the

[3:42:04] Voice 5: the draft but will now show up on the final as you forwarded them and so these um the ones that

[3:42:11] Voice 5: you are seeing now in the draft have already been reviewed by ec or don't need review as they have

[3:42:18] Voice 5: come from the um standing committees themselves

[3:42:22] Trustee Luckham: okay so then um that said and the reason i'm

[3:42:32] Trustee Luckham: I'm belaboring this at this moment because the agenda informs the three-day schedule.

[3:42:38] Trustee Luckham: So we are now on the three-day schedule for review and approval.

[3:42:42] Trustee Luckham: So, CAO, do you want to make any remarks about the three-day schedule on page 75?

[3:42:49] Trustee Luckham: Only, as I said,

[3:42:50] Voice 3: I think, you know, it'll be tight, especially with some of the visas that we've discussed today.

[3:42:55] Voice 3: The plan is to lead off with the election following the approval of the agenda.

[3:43:01] Voice 3: and that gives us about a two-hour break um i gather we are also um the bc ferries presentation

[3:43:11] Voice 3: um on the wednesday to conclude and then there has been the discussion around a dedicated

[3:43:16] Voice 3: engagement session there but um that doesn't need to be reflected in the schedule that'll

[3:43:21] Voice 3: be outside of the meeting um yeah otherwise uh no comments but happy to take any questions or

[3:43:27] Voice 3: folks you'll

[3:43:28] Voice 1: note that we

[3:43:28] Voice 3: had come back sorry just that last point the additional executive

[3:43:31] Voice 3: committee meeting we had booked it at four i think it's fine as we move to give it you know

[3:43:36] Voice 3: as soon as possible but that's why we were looking at that time because we're anticipating it's

[3:43:40] Voice 3: unlikely that we'll end before three and then have a bit of a break in there and

[3:43:46] Trustee Luckham: is that in the

[3:43:46] Trustee Luckham: opera room so i thought that's what he says right yeah so it is

[3:43:52] Voice 3: yeah so same that is the same

[3:43:54] Voice 3: main room that we'll be doing the trust council meeting in.

[3:44:00] Voice 3: Great.

[3:44:05] Although

[3:44:08] Trustee Luckham: we didn't want to interfere with staff breaking up the room,

[3:44:12] Trustee Luckham: so it wouldn't actually be in the opera room, maybe in the wind zone.

[3:44:15] Trustee Luckham: I think we're going to keep it in

[3:44:16] Voice 3: the opera room anyway,

[3:44:18] Voice 3: and staff are prepared to wait.

[3:44:22] Voice 3: Okay.

[3:44:23] Voice 3: We've got a plan.

[3:44:24] Voice 3: We'll manage it.

[3:44:25] Voice 3: It's fine.

[3:44:25] Voice 3: Is there a public meeting?

[3:44:26] Voice 3: I believe it's an executive committee meeting yeah it'll be a public meeting okay

[3:44:32] Trustee Luckham: so then

[3:44:34] Trustee Luckham: vice chairs and Tim on the line there are there any concerns or suggestions for amendment to the

[3:44:42] Trustee Luckham: three-day schedule that's before you Tim's nodding no I

[3:44:49] Voice 8: had a bit of a question um about legislative

[3:44:54] Voice 8: of information services um so we deferred about i thought there were three decision items that

[3:45:01] Voice 8: have been deferred from previous council meetings and just i don't know if we so

[3:45:08] Trustee Luckham: if we look at the

[3:45:09] Trustee Luckham: agenda then it's that's um section nine yeah

[3:45:14] Voice 8: nine two no um

[3:45:16] Trustee Luckham: we've got one decision item meeting

[3:45:19] Trustee Luckham: procedures by law and

[3:45:21] Voice 8: I do one and

[3:45:23] Trustee Luckham: just simply reporting out I don't there

[3:45:27] Voice 8: were

[3:45:29] Voice 3: there were other items but in the given the tightness of the agenda director

[3:45:35] Voice 3: barter opted to keep the procedures by law as the priority for us to address in

[3:45:42] Voice 3: this one and then we could address the other ones injured okay

[3:45:45] Voice 8: I think this

[3:45:46] Voice 8: one's actually gonna generate quite a bit of discussion yeah

[3:45:48] Voice 3: and then that was

[3:45:49] Voice 3: part of the rationale for focusing just on this one in that section of the agenda because we

[3:45:53] Voice 3: anticipated it would be uh again another substantive conversation yeah okay i was

[3:45:59] Voice 8: just wondering yeah our is going to have to be yeah

[3:46:02] Trustee Luckham: right pretty

[3:46:03] Voice 8: firm thanks

[3:46:05] Trustee Luckham: for that attention

[3:46:06] Trustee Luckham: on that detail that's great um so back to the three-day schedule anybody else so then i'm

[3:46:15] Trustee Luckham: going to take it then that it be approved and forwarded to council as presented by general

[3:46:20] Trustee Luckham: consent march trust council agenda here also approved as amended and forwarded to council

[3:46:28] Trustee Luckham: march trust council

[3:46:30] Trustee Luckham: yeah so the separate package is the full the whole thing

[3:46:36] Trustee Luckham: okay

[3:46:37] Trustee Luckham: yeah so this completes our trust council preparation work good work thank you

[3:46:44] Voice 5: sure if i may yes i just realized the delegation material the delegations if you wouldn't mind

[3:46:54] Voice 5: just taking a brief overview of the trust council meeting agenda which includes the um

[3:47:00] Voice 5: the delegation requests i've sent those to you in a separate attachment oh

[3:47:08] Trustee Luckham: i see so that was that

[3:47:10] Trustee Luckham: not on our main agenda no

[3:47:12] Voice 5: that was my um sorry that was that was my fault

[3:47:16] Trustee Luckham: so then that if i'm

[3:47:19] Trustee Luckham: going to web dev and i open that up what is that called delegation

[3:47:25] Voice 5: presentation material you also

[3:47:27] Voice 5: have it in an email and it's on the website i can bring it up right here

[3:47:34] Trustee Luckham: maybe just a summary oh

[3:47:36] Trustee Luckham: there we go um so oh i see so is that all it is is that those two items so delegation from our boys

[3:47:43] Trustee Luckham: in the salt spring waterworks moratorium review road map to his lands that's sounds good that'd

[3:47:49] Trustee Luckham: be 10 minutes eric march batty smith's presentation outline so is that material available to us

[3:47:59] Voice 7: yes sir

[3:48:00] Trustee Luckham: okay but what about the second one

[3:48:02] Voice 7: yes okay

[3:48:06] Trustee Luckham: so i have not looked at that

[3:48:08] Trustee Luckham: are there any those that have looked at it have any concerns with the content

[3:48:13] Trustee Luckham: no

[3:48:14] Voice 7: i don't okay

[3:48:15] Trustee Luckham: so then um by general consent can i say that the two delegations

[3:48:21] Trustee Luckham: um that have requested space on our agenda to be approved

[3:48:26] Trustee Luckham: general consent is that good alexandra yes

[3:48:30] Voice 5: thank you thank

[3:48:31] Trustee Luckham: you um sorry

[3:48:33] Voice 8: actually sorry actually

[3:48:34] Voice 8: on the first one we skipped a little bit quickly okay um so we generally have delegations that are

[3:48:40] Voice 8: germane to the whole trust area and this seems to be specifically about salt spring

[3:48:46] Voice 8: spring. Is this here because we are improving a budget that includes salt spring water?

[3:48:58] Voice 8: Like this is kind of a very specific. That

[3:49:01] Trustee Luckham: is a great question. Do we have any background

[3:49:08] Trustee Luckham: thoughts on that? Do you have any context for it?

[3:49:10] Voice 16: Sir, did you ask the question again?

[3:49:11] Voice 16: I know it wasn't by law enforcement.

[3:49:12] Trustee Luckham: The question is the Salt Spring Island Water Works delegation

[3:49:18] Trustee Luckham: is more specific to Salt Spring than the trust area.

[3:49:26] Trustee Luckham: Normally, council receives delegations on trust area issues.

[3:49:31] Trustee Luckham: Clearly, it's the largest trust area in the trust,

[3:49:35] Trustee Luckham: and council has budgeted funds for water studies in the past.

[3:49:42] Trustee Luckham: Do we know what the particular relevance is that this is being brought to council as opposed to Salt Spring LTC?

[3:49:49] Trustee Luckham: I do.

[3:49:50] Trustee Luckham: Thank you.

[3:49:51] Trustee Luckham: This is two

[3:49:51] Voice 16: discussions with the CAO.

[3:49:55] Voice 16: This is in relation to a resolution I understand that the North Salt Spring Water District has,

[3:49:59] Voice 16: and they're asking for more staff resourcing to be applied to the Salt Spring office.

[3:50:05] Voice 16: However, this is the presentation that they have,

[3:50:07] Voice 16: and I believe this is the background information as to why they think that is necessary.

[3:50:12] Voice 16: In other words, North Saltzman Water District has partially lifted the moratorium.

[3:50:18] Voice 16: They anticipate growth in their water district,

[3:50:23] Voice 16: and they have been seeking more staff support to develop a build-up scenario,

[3:50:28] Voice 16: and it's been slow in coming.

[3:50:29] Voice 16: So this is your

[3:50:30] Voice 16: sort of background information for that.

[3:50:32] Voice 16: It's kind of a canned presentation that they've developed and presented many times.

[3:50:36] Voice 16: but I believe that the talking matter and the underlying matter is the matter of resources

[3:50:41] Voice 16: for Salt Spring staff and you have just made that a strategic item on your agenda still very

[3:50:49] Voice 16: Salt Spring I will reserve those comments for you yeah thank you

[3:50:54] Voice 8: well I would say that you could get

[3:50:56] Voice 8: back to the presenter the delegate and say can you more specifically frame what you're you know

[3:51:04] Voice 8: the reason you're presenting this to trust counsel because it's not obvious from this

[3:51:09] Voice 8: presentation so

[3:51:12] Voice 7: you said that's

[3:51:13] Voice 8: implied but um yeah so

[3:51:20] Trustee Luckham: this junk chair we can approve this and

[3:51:23] Trustee Luckham: advise the delegate to change the presentation to be more region or islands trust budget centric

[3:51:33] Trustee Luckham: whether that's specific but of course they can choose to do that or not and not sure

[3:51:42] Trustee Luckham: alex i'm very

[3:51:48] Voice 5: sorry that was up from before

[3:51:51] Trustee Luckham: but i would like to hear from uh vice chair peterson do you have any insights here at all

[3:51:56] Trustee Luckham: to add to what we've heard from director sermac um

[3:52:03] Voice 13: i don't think i have much to add

[3:52:05] Voice 13: I understand Vice-Chair Elliott's thoughts there, and I haven't had an opportunity to reach out to Mr. Boyson since I got my eyes on this, but I think it's appropriate just to remind that the relevance to Trust Council as a whole is important.

[3:52:30] Voice 13: important so

[3:52:32] Trustee Luckham: the chair of trust council when this comes up the delegate could be reminded

[3:52:38] Trustee Luckham: well

[3:52:43] Voice 8: i guess my point is if council should be

[3:52:45] Voice 8: asked to consider something that's not in the

[3:52:49] Voice 8: presentation it's just a presentation about their water works there's no

[3:52:53] Voice 8: you know you said there's

[3:52:55] Voice 8: an implied request for more salt right now and staff resources but that's

[3:53:00] Trustee Luckham: there isn't

[3:53:02] Trustee Luckham: So, you know, that's the question, right? Because we've talked about, and I think, and

[3:53:06] Trustee Luckham: I don't recall where we're at, but we have suggested that the policy regarding delegations

[3:53:12] Trustee Luckham: ask the delegation to articulate what does they want to tell us and what are they asking

[3:53:18] Trustee Luckham: for? Be specific. But I don't think we've done that yet. Is that correct?

[3:53:23] Voice 7: No,

[3:53:24] Trustee Luckham: I don't think we've done that.

[3:53:25] Voice 3: The policy work isn't complete either.

[3:53:27] Voice 3: that is yeah

[3:53:28] Voice 8: we have returned presentations to delegates

[3:53:32] Voice 3: and said can

[3:53:33] Voice 8: you work on this and make

[3:53:35] Voice 8: it more relevant to the trust area and then we approved it right before trust council which is

[3:53:41] Voice 8: not great that's

[3:53:44] Trustee Luckham: not the best scenario no

[3:53:45] Trustee Luckham: where we've had plenty of advance notice we've done it

[3:53:50] Trustee Luckham: more successfully i

[3:53:54] Voice 8: mean it just it's the fairness question you know the gabriola farm association

[3:53:59] Voice 8: making a presentation in Trust Council, there has to be a point why this is applicable to

[3:54:04] Voice 8: the trust area.

[3:54:07] Voice 8: Well,

[3:54:08] Trustee Luckham: I'm on the fence one way or the other, so what do we want to do with the North

[3:54:15] Trustee Luckham: Salt Springs Water Districts?

[3:54:17] Trustee Luckham: They are actually an important partner

[3:54:20] Voice 8: in Salt Springs.

[3:54:20] Voice 8: Yeah, I don't want to project it, it's just, does it conform

[3:54:23] Voice 8: to...

[3:54:25] Trustee Luckham: CAO, do you have anything to add?

[3:54:27] Voice 3: I'm happy if you want to approve and provisionally go ahead for me to follow up with the delegate

[3:54:33] Voice 3: and have that conversation and say, our understanding is you're going to make sure this is relevant

[3:54:38] Voice 3: to the trust area and just reinforce that that's usually the criteria we apply for things

[3:54:44] Voice 3: that come to trust counsel and

[3:54:45] Voice 7: so

[3:54:47] Voice 3: that they can make sure that they, even if it's not

[3:54:48] Voice 3: necessarily reflected in their slides, in their comments, they have provided that content.

[3:54:54] Trustee Luckham: We don't expect them to read the slideshow, right? We expect them to

[3:54:59] Trustee Luckham: complement the visual presentation, the verbal presentation.

[3:55:03] Trustee Luckham: So I can do that follow-up and give

[3:55:04] Voice 3: them that advice?

[3:55:06] Voice 8: Yeah.

[3:55:08] Voice 3: It just, you have to be willing to then sort of trust that they will take that advice.

[3:55:13] Voice 3: Or they may withdraw.

[3:55:15] Trustee Luckham: Or they may withdraw.

[3:55:16] Trustee Luckham: Well, yeah, and maybe they would choose to withdraw. But, you know,

[3:55:19] Trustee Luckham: there is an element of trust that actually is in our

[3:55:22] Trustee Luckham: best interest to foster.

[3:55:23] Trustee Luckham: well

[3:55:24] Voice 8: it's it's also our responsibility to vet materials going to council

[3:55:29] Voice 8: and so if there's an

[3:55:31] Voice 8: implied um motive or a buried uh ask that then pops out in front of council that we should

[3:55:41] Voice 8: actually know what is being asked or presented to council that's what i'm saying oh

[3:55:46] Trustee Luckham: i see what

[3:55:46] Trustee Luckham: what you're saying well so that it needs to be specific it needs to be clear that they cannot

[3:55:53] Trustee Luckham: make an ask on behalf of the salt spring local trust their message needs to be federation so

[3:56:00] Trustee Luckham: if it's about resources which is what um and got the tip from director surmack there if it's about

[3:56:09] Trustee Luckham: resources then um that is up to council to determine allocation of resources but no

[3:56:18] Trustee Luckham: So there are those, I would say, that would consider that a SALTSPIN focus request.

[3:56:27] Trustee Luckham: And then a budget request should come from SALTSPIN.

[3:56:35] Trustee Luckham: So what do we want to do?

[3:56:41] Voice 8: I'd like to be clear on why the presentation is being, because it's not clear to me.

[3:56:51] Voice 8: And I'm not sure how to do that.

[3:56:56] Voice 3: Well, we can, the other option is not accepted to go ahead at this time,

[3:57:01] Voice 3: provide that feedback to them and if they wish to come to the June Trust Council then make their

[3:57:08] Voice 3: presentation then if they can provide something that is more clearly relevant to the whole trust

[3:57:14] Voice 3: areas.

[3:57:18] Voice 8: And June is potentially on Salt Spring. The next

[3:57:26] Trustee Luckham: council is on Salt Spring?

[3:57:28] Trustee Luckham: Well, in many respects, that would be the better place to hold it.

[3:57:38] Trustee Luckham: And in fact, you know, it's interesting, right? When we are on islands, we actually do provide

[3:57:43] Trustee Luckham: a little bit of an opportunity for islands to tell us something about themselves.

[3:57:49] Trustee Luckham: This is as much an important element of them telling us something about themselves

[3:57:53] Trustee Luckham: ourselves as anywhere.

[3:57:59] Trustee Luckham: Our policy isn't

[3:58:00] Trustee Maude: clear, but if suggested more resourcing, that's a budget discussion, which

[3:58:11] Trustee Maude: is not time-sensitive for the March meeting, June is more

[3:58:15] Trustee Luckham: of an appropriate place.

[3:58:15] Trustee Luckham: Well, there's

[3:58:15] Trustee Luckham: nothing on the agenda that is substantive that this presentation would be

[3:58:20] Trustee Luckham: supporting.

[3:58:20] Trustee Luckham: So you could toss it out.

[3:58:25] Trustee Luckham: Somebody wants to make a motion one way or the other.

[3:58:28] Trustee Luckham: That's what it comes down to.

[3:58:31] Voice 8: I move that the delegation from the North Salt Spring Waterworks District be declined.

[3:58:42] Voice 8: client and executive committee request the delegate to make

[3:58:57] Trustee Luckham: a presentation in june more

[3:58:58] Trustee Luckham: relevant to a federation interest thank

[3:59:03] Voice 8: you to return in june trust council with a federation

[3:59:07] Voice 8: interest period period of my future

[3:59:14] Trustee Luckham: okay um so did you get that motion

[3:59:18] Trustee Luckham: motion, Alexandra? I did, Chair.

[3:59:22] Trustee Luckham: Beautiful. Thank you. And so, do I have a second? Trusting

[3:59:27] Trustee Luckham: Han, thank you. Any discussion? Nope. So, all those in favor? Hands down. Any opposed?

[3:59:45] Trustee Luckham: So, are you abstaining, Tim, or in favor or against? I didn't see a hand.

[3:59:51] Voice 13: Well, I'm in

[3:59:52] Voice 13: I'm in favor by default, but yes, I did not raise my hand in favor.

[3:59:57] Voice 13: Okay,

[3:59:58] Trustee Luckham: so I'll just say that it carries that.

[4:00:00] Trustee Luckham: it doesn't imply unanimous intent all right so then therefore by general consent we will advance

[4:00:10] Trustee Luckham: the eric marsh and maddie smith presentation to council

[4:00:13] Voice 7: okay thank

[4:00:18] Trustee Luckham: you toby um so i think that

[4:00:26] Trustee Luckham: concludes our trust council preparation uh alexandra it

[4:00:32] Voice 5: does unless the committee wants

[4:00:34] Voice 5: wants to go through each later item on the draft agenda and review them one by one or the committee

[4:00:40] Voice 5: could decide to by general consent adopt the entirety of the draft islands trust council

[4:00:47] Voice 5: we

[4:00:47] Trustee Luckham: did that a moment ago we will adopt the agenda as amended for council thank you very much

[4:00:59] Trustee Luckham: thank you very much for your sharp eye on this i appreciate that okay this brings us to executive

[4:01:06] Trustee Luckham: committee projects i'm not seeing anything until i get to legislative and information services

[4:01:11] Trustee Luckham: and i'm seeing appointment of treasurer request for decision and so uh the ceo do you want to

[4:01:23] Trustee Luckham: make some remarks about this one and we'll look for a motion sure yeah this so

[4:01:28] Voice 3: this came up um

[4:01:30] Voice 3: Islands Trust is required to appoint both a treasurer and a secretary, but it's not attached

[4:01:35] Voice 3: to a particular individual or particular role. I think not long ago, the executive committee

[4:01:44] Voice 3: appointed Director Marler as secretary and confirmed that. We don't seem to have any

[4:01:49] Voice 3: documentation confirming that we have appointed a treasurer on recent record, and so that doesn't

[4:01:56] Voice 3: create a real risk for us but it's a requirement that we have made that appointment and so the

[4:02:01] Voice 3: logical um person to assign that to is is director bob's in her capacity as director of finance and

[4:02:08] Voice 3: police services and so um we'd like your support to to go

[4:02:14] Voice 7: ahead and give it to them unless there

[4:02:16] Voice 3: were other candidates who wanted to put themselves forward seems to be i think

[4:02:21] Trustee Luckham: we would take staff's

[4:02:22] Trustee Luckham: recommendation. Does somebody want to make a motion and not want to conclude other options?

[4:02:30] Trustee Luckham: I

[4:02:30] Trustee Maude: will move that the Executive Committee appoint Director of Finance and Employment

[4:02:34] Trustee Maude: Employee Services Director, Julia Mobbs, to the Office of the Treasurer.

[4:02:38] Trustee Maude: I

[4:02:38] Trustee Luckham: move to have a seconder, Trustee Elliott. Thank you. Any discussion? All those in favor?

[4:02:46] Trustee Luckham: And lower your hands. That's unanimous. Thank you very much.

[4:02:50] Trustee Luckham: it carries so scrolling through we get down to crown tenure applications referrals briefing on

[4:02:58] Trustee Luckham: page 79 um it's gonna have to catch up with me off here

[4:03:11] Trustee Luckham: 79 okay so i see 78 same right director shermak do you want to launch us who's doing this

[4:03:20] Trustee Luckham: no it looks like trust area services why is that trust area services

[4:03:32] Voice 8: to be

[4:03:33] Voice 5: clear i fixed the rfd that was the formatting that took up two pages

[4:03:49] Voice 5: pages?

[4:03:50] Voice 8: You all have the new document.

[4:03:54] Voice 8: I'm

[4:03:54] Trustee Luckham: working on the old one. Got it.

[4:03:56] Trustee Luckham: Thank you. Okay,

[4:03:58] Trustee Luckham: so on page 78

[4:04:02] Trustee Luckham: is the Crown Tenure

[4:04:04] Trustee Luckham: Application Referrals, and that is from Planning and Services.

[4:04:08] Trustee Luckham: And so, okay, over to you, Director

[4:04:17] Trustee Luckham: Simak. Help us with this.

[4:04:19] Trustee Luckham: Thank

[4:04:20] Voice 16: you, Chair. This comes back to you. This was written primarily by RPM Kojima, and I'd like to thank him for that. Always provides excellent information.

[4:04:30] Voice 16: The Executive Committee asked November 20th to provide information on Crown lease referral processes and to provide options for potential amendments.

[4:04:41] Voice 16: amendments. And that's what this does for you. It lays out the different types of crown leases,

[4:04:47] Voice 16: which are primarily forms of tenure. I'm not going to review each one unless you'd like me to.

[4:04:52] Voice 16: And it gives you a little bit of a history of the typical application load of referrals that we get.

[4:05:00] Voice 16: And then it provides a list of options, which are numbers one through to eight.

[4:05:08] Voice 16: and I could walk you through those but I trust that you've each read them that you've read them

[4:05:12] Voice 16: all and I've had to follow up if you have any direction if there is a particular direction

[4:05:18] Voice 16: you would like staff to do the recommendation is for you to say hey we would like you to follow

[4:05:23] Voice 16: up with options number one and two or number one and eight or what have you and report back

[4:05:28] Voice 16: to discuss implications of that these

[4:05:31] Voice 16: are two this is an information it wasn't an implication

[4:05:35] Voice 7: If

[4:05:35] Voice 16: that is too big, I can get more detail, but I'll leave it at that there, Mr. Chair.

[4:05:40] Trustee Luckham: Okay.

[4:05:41] Trustee Luckham: Well, thank you for this.

[4:05:42] Trustee Luckham: I have a pertinent question to ask that is new, and I'm not sure whether or not I require

[4:05:54] Trustee Luckham: further information or want to take any action on this, particularly in terms of the options

[4:05:58] Trustee Luckham: that you've presented with us here.

[4:05:59] Trustee Luckham: However, we have just recently, by email, received a letter from the Minister of Water, Lands and Natural Resources

[4:06:07] Trustee Luckham: turning down our request for the minister to revoke an aquaculture license,

[4:06:15] Trustee Luckham: which is not compliant with the LTC zoning on Thetis Island.

[4:06:22] Trustee Luckham: Do you think that the materials that contain in your briefing here

[4:06:29] Trustee Luckham: anticipate or reflect that decision

[4:06:32] Trustee Luckham: that has been provided to us?

[4:06:36] Voice 16: I do, Chair.

[4:06:37] Voice 16: It discusses the application type.

[4:06:40] Voice 16: I don't have the email in front of me.

[4:06:42] Voice 16: I understand.

[4:06:43] Voice 16: But it'll either be a license of occupation or a lease.

[4:06:46] Voice 16: Yep.

[4:06:47] Voice 16: What that is, is described in the report.

[4:06:49] Voice 16: The process is also described in the report,

[4:06:52] Voice 16: how we receive that referral and comment.

[4:06:54] Voice 16: And generally, those comments by the local trust committee

[4:06:58] Voice 16: are considered by the Crown, and they're generally placed as conditions on issuing

[4:07:05] said lease. In this circumstance, the Crown has decided not

[4:07:10] Voice 16: to list those as conditions,

[4:07:12] Voice 16: which is in their purview to do. It's their lease, it's their, they have,

[4:07:19] Voice 16: you can do as they wish in essence, but we could also push back with that and say that

[4:07:25] Voice 16: But because the Crown can do that, but the leaseee cannot.

[4:07:31] Voice 16: So there's a tension there that they've set up.

[4:07:33] Voice 16: And I can report back and dig more into that with you in that particular issue.

[4:07:38] Voice 16: Right.

[4:07:39] Trustee Luckham: Okay.

[4:07:39] Trustee Luckham: So that's a bit of an aside to recognize that, but it's a pertinent question to this document.

[4:07:45] Voice 7: And

[4:07:46] Trustee Luckham: I anticipate the chair of the LTC will be inquiring further.

[4:07:52] Trustee Luckham: What does the Executive Committee want to do with this particular briefing, particularly with the options that are provided to you?

[4:08:02] Trustee Luckham: Vice Chair Peterson.

[4:08:09] Voice 13: Thank you, Chair, and thank you, Director Cermak, for the report.

[4:08:16] Voice 13: It occurs to me that I kind of see two main ways to go here.

[4:08:22] Voice 13: um one would be for executive committee to um give some direction to staff uh about uh you know

[4:08:32] Voice 13: providing further information around i think it was implications that was was mentioned um

[4:08:39] Voice 13: and then the other is to go either uh to trust council for some discussion and thought or out

[4:08:48] Voice 13: to LTCs. Essentially, the way I see this is it's a very LTC-related question because of

[4:08:59] Voice 13: the way the referral process works and the implications on individual local trust areas.

[4:09:09] Voice 13: I brought this up, as you probably all remember, initially in response to a really

[4:09:19] Voice 13: controversial um crown application um popular recreational area on salt spring

[4:09:27] Voice 13: which sort of really brought it to the fore but subsequently there's been um there's been a

[4:09:33] Voice 13: conversation about uh uh the hornby island uh cell tower proposal uh which would require a crown uh

[4:09:43] Voice 13: crown tenure. There's been, again, unrelated, but crown land questions around

[4:09:52] Voice 13: applications that may be happening on Laskiti. So it's probably more or less relevant

[4:10:00] Voice 13: at any given time on different LTCs. But back to the admittedly very dated letter of understanding,

[4:10:15] Voice 13: when members of the public look at that it looks like ltcs make a decision about the referral

[4:10:26] Voice 13: response and i understand that current practices is is not that and i understand there's lots of

[4:10:35] Voice 13: reasons why um just sort of in general terms it seems to me that the there are probably

[4:10:44] Voice 13: probably uh more and less controversial areas that can be um that can remain entirely when

[4:10:56] Voice 13: within the staff discretion uh but that certainly there are some where there's a strong public

[4:11:03] Voice 13: interest and uh and a public expectation that the ltc will be weighing in so that's really why i

[4:11:13] Voice 13: I wanted to kind of bring this up as a topic of discussion.

[4:11:16] Voice 13: As I say, I can see a couple different ways that we might want to consider advancing work,

[4:11:22] Voice 13: but I'll leave it there because I'd like to hear from the rest of you.

[4:11:24] Voice 13: Thank you.

[4:11:27] Trustee Luckham: Thank you, Jim.

[4:11:29] Trustee Luckham: Other members of the executive?

[4:11:31] Trustee Luckham: Toby Elliott?

[4:11:32] Voice 8: Sure.

[4:11:32] Voice 8: I'd like to see staff explore option two and four.

[4:11:37] Voice 8: I think those are, they have the most potential without being a lot of extra process.

[4:11:45] Voice 8: There's some additional process to distribute the referral, but the option to copying LTCs for information would ensure that this is, there's not just an assumption that it should be responded to in the normal course of business, but if there are any outstanding issues, trustees could bring that up with staff and they could incorporate that into their response.

[4:12:09] Voice 8: And then staff discretion, there again, there's some extra work, but just like we've delegated certain development permits to staff, I think this, as staff understands the priorities of the LTC and the context of the community, they could exercise discretion, place relevant ones on LTC agendas.

[4:12:38] Voice 8: So those are the two that I would pick for additional options to come back.

[4:12:45] Trustee Luckham: Okay.

[4:12:46] Trustee Luckham: Thank you.

[4:12:51] Trustee Luckham: So we should probably characterize this in the form of a motion.

[4:12:55] Trustee Luckham: And so you said options two and what was the other one?

[4:13:00] Trustee Luckham: Four.

[4:13:00] Trustee Luckham: Four.

[4:13:01] Trustee Luckham: Okay, great.

[4:13:02] Trustee Luckham: Anybody else?

[4:13:05] Trustee Luckham: Specific options for further work?

[4:13:08] Trustee Luckham: Okay.

[4:13:09] Trustee Luckham: Okay. So I support what Vice Chair Elliott has said there, although the item two, copy LTCs for information, may easily trigger the necessity for a response back to staff.

[4:13:31] Trustee Luckham: clearly the referral for information wouldn't be helpful in a 30-day window for most LTCs

[4:13:37] Trustee Luckham: so would need to be by email with a you know a deadline of if you want to if you've got anything

[4:13:45] Trustee Luckham: to say about this say it now but would be would potentially preclude a resolution or decision of

[4:13:52] Trustee Luckham: of the LTC, although you could obviously do an RWM,

[4:13:55] Trustee Luckham: but that would also take time

[4:13:57] Trustee Luckham: and by the nature it would allow for discussion.

[4:14:03] Trustee Luckham: So there's some complexities with that

[4:14:05] Trustee Luckham: because just for information is almost useless,

[4:14:08] Trustee Luckham: but there does need to be a mechanism for feedback

[4:14:11] Trustee Luckham: because I know there has been questions in the past

[4:14:13] Trustee Luckham: about referrals that got approved and too late,

[4:14:19] Trustee Luckham: so late, so sorry.

[4:14:20] Trustee Luckham: Do you have any

[4:14:21] Voice 16: thoughts on that?

[4:14:22] Voice 16: I do, Chair. And I appreciate that. I think number two and four as options are a wise option. And I think you've identified most of the concerns with just for your information. I think that triggers, you know, that's the same time the Crown or the Ministry is putting ads in the newspaper and doing their due diligence, reaching out to First Nations, for example, and so on and so forth.

[4:14:45] Voice 16: so we don't have a lot of time to um to respond so for your we send it out to uh staff send it

[4:14:52] Voice 16: to elected officials for their information um then it sort of lands on their plate uh you know

[4:14:58] Voice 16: depending on you have an ldc meeting or not to get back to staff they think it's an issue and we

[4:15:02] Voice 16: could act accordingly it is enough time for staff to turn around at rwm if the ldc would like to

[4:15:08] Voice 16: either have a special meeting or if the ldc would like to um send a direct response or probably most

[4:15:14] Voice 16: most likely would be asking the Crown to extend their referral window

[4:15:20] Voice 16: so that they may meet in a public meeting, et cetera, et cetera.

[4:15:24] Voice 16: So that would be the most likely response.

[4:15:27] Voice 16: So those are all good options, and they would all come,

[4:15:29] Voice 16: they would all be triggered by number two, at least for your information.

[4:15:33] Voice 16: And the vast majority of them are not going to be, well, I can't say that.

[4:15:37] Voice 16: You wouldn't think that the vast majority that we receive,

[4:15:39] Voice 16: as noted in this report, are going to trigger that need.

[4:15:42] Voice 16: need but that actually puts the sort of emphasis back to the local elected officials to have

[4:15:48] Voice 16: that local knowledge to say and their assessment which ones are worthy of being triggered that

[4:15:53] Voice 16: way so it seems

[4:15:54] Voice 16: like a good compromise from the staff's perspective I

[4:15:57] Voice 8: think this oh maybe

[4:15:59] Trustee Luckham: I'll just follow up that's right so that's good that's good advice but what that's triggered

[4:16:03] Trustee Luckham: for me is informally I can say it's happened with me anyway that when something has been

[4:16:11] Trustee Luckham: been referred and you go oh and then staff go oh well I'll ask for an extension but that isn't

[4:16:16] Trustee Luckham: necessarily implicit to everybody and this may be formal not an actually adopted process and so

[4:16:23] Trustee Luckham: if we're doing referrals ideally there's a form that says this is the referral

[4:16:28] Trustee Luckham: and these are your options make it rwn ask for an extension receive for information

[4:16:35] Trustee Luckham: sort of thing to provide some informative if

[4:16:40] Voice 16: i may respond to making that note and if the

[4:16:43] Voice 16: executive committee wishes to report back on the implications of choosing number two and four i'll

[4:16:48] Voice 16: make sure to include that as one of the options okay so

[4:16:51] Trustee Luckham: is there anything further oh claire i

[4:16:54] Voice 6: need to speak to number eight that's on the list here because this is nominally assigned to me

[4:16:57] Voice 6: so just as background this item has been the crown land agreement um redrafting and the

[4:17:03] Voice 6: consolidating of about five agreements or seven agreements down to one um has was assigned to

[4:17:10] Voice 6: trust our services in 2014 we've been able unable to make it a priority since that time the last

[4:17:17] Voice 6: correspondence we had with the ministry around this with jeff sheldrake was in 2022 since then

[4:17:23] Voice 6: we've been working on policy statement um staff added it you might see on your draft strategy

[4:17:29] Voice 6: plan there are a number of things that have been assigned that weren't reflected in that so there

[4:17:33] Voice 6: can be a deliberate conversation around you know we is this a project you wish to move forward on

[4:17:37] Voice 6: this you know during the term of the next strategic plan or not because

[4:17:41] Voice 11: it would be good

[4:17:41] Voice 6: for staff to

[4:17:42] Voice 6: have clarity because it's been hovering in the wings for a decade um so just wanted to draw that

[4:17:46] Voice 6: to your attention when you see that on the draft strategic plan it's connected to this activity

[4:17:50] Voice 6: which has sat on trust programs committees future projects list now for a decade

[4:17:54] Trustee Luckham: yeah so i'll go to

[4:17:57] Trustee Luckham: Toby Elliott and I want to add something else because you treated that one yeah

[4:18:02] Voice 8: I just I think

[4:18:03] Voice 8: we may be entering a different context in which outside pressures global pressures is going to

[4:18:10] Voice 8: cause the province to react in different ways and we may not anticipate that all of a sudden

[4:18:19] Voice 8: the project is approved and there's there's a pipeline and there is a consideration for the

[4:18:25] Voice 8: local trust committee zoning. So I think we probably are wise to update this agreement

[4:18:33] Voice 8: and to seek some confirmation on how the authorization branch wants to refer things

[4:18:44] Voice 8: to us. But yeah, I think keeping a close eye on things is probably going to be a good practice.

[4:18:50] Trustee Luckham: so i've added eight to that list now two four and eight and there's two things that come up

[4:18:57] Trustee Luckham: here for me and i think the part of the reason why we haven't done any work on this in 10 years

[4:19:04] Trustee Luckham: is because we've also recognized that we need to engage with first nations on crown that referrals

[4:19:08] Trustee Luckham: and we deferred our interests for first nations whether

[4:19:13] Trustee Luckham: or not that's a policy or not it's what

[4:19:15] Trustee Luckham: What we've been doing is the principled approach.

[4:19:18] Trustee Luckham: So we still have not resolved that question.

[4:19:22] Trustee Luckham: However, when an internet provider comes to me and says,

[4:19:33] Trustee Luckham: we want to put a fiber cable under your island and we need to do it right away.

[4:19:41] Trustee Luckham: That's a crown land trespass.

[4:19:43] Trustee Luckham: There should be a referral.

[4:19:44] Trustee Luckham: referral, I would say sometimes nobody ever, historically, maybe not recently, not recently

[4:19:53] Trustee Luckham: has it just happened and nobody ever asked. More recently, there are requests for it. But again,

[4:20:01] Trustee Luckham: how does the, and I know having been in the situation, actually it was a cell phone call,

[4:20:06] Trustee Luckham: it's not even a Crown land referral, but it doesn't really matter. Where's the obligation

[4:20:12] Trustee Luckham: for the applicant to consult with First Nations in that referral? So that referral comes through

[4:20:17] Trustee Luckham: and how does that corporate body that wants to do some work

[4:20:21] Trustee Luckham: that's going to create some trespass get told,

[4:20:24] Trustee Luckham: no, you need to make a referral to First Nations,

[4:20:26] Trustee Luckham: rather than the LTC going, oh, did you ask?

[4:20:31] Trustee Luckham: Because that's a compromise.

[4:20:32] Trustee Luckham: So there's another little flag for you.

[4:20:35] Trustee Luckham: And I see you nodding, so it doesn't need an answer.

[4:20:39] Voice 7: It

[4:20:39] Trustee Luckham: just needs to stay there.

[4:20:41] Trustee Luckham: It's complicated.

[4:20:43] Trustee Luckham: And we need provincial help.

[4:20:45] Trustee Luckham: Okay, two, four, and eight.

[4:20:47] Trustee Luckham: we want to get more information request

[4:20:52] Voice 8: that staff return with information and options and

[4:20:57] Voice 8: implications for number two four and eight on

[4:21:03] Trustee Luckham: the crown land referrals on

[4:21:05] Voice 8: crown land girls

[4:21:06] Trustee Luckham: you okay with that I'm

[4:21:08] Voice 16: just confirming with the director of various services that number eight is

[4:21:14] Voice 16: something we report back on and I'm happy to do and I think we can work together

[4:21:18] Voice 16: It

[4:21:18] Voice 6: would be fairly simple to provide you with the old project charter to tell you what was initially planned.

[4:21:26] Voice 6: Wow.

[4:21:27] Voice 6: But again, it's going to be a resourcing consideration for the team, right?

[4:21:31] Voice 6: Right.

[4:21:32] Trustee Luckham: And so the question that we absolutely need to ask council is the trust policy statement your number one priority?

[4:21:40] Trustee Luckham: And then we can figure out these other things.

[4:21:43] Trustee Luckham: And is it on the, is it kind of referrals on the strategic plan?

[4:21:47] Voice 6: we have put it there because it has been provided to council for a decade on trust

[4:21:51] Voice 6: programs committee's future project list okay

[4:21:53] Trustee Luckham: so are we all okay with that motion

[4:21:59] Trustee Luckham: to seeking staff to uh provide advice on two four and eight do i have a seconder

[4:22:07] Trustee Luckham: trustee ma thank you uh tim i don't know if i saw your hand up or not but i'm going to go to

[4:22:12] Trustee Luckham: ask him for the vote unless you have something to say so all those in favor perfect hands up

[4:22:19] Trustee Luckham: all around the room that's unanimous so that carries um thank you funny work to do this

[4:22:25] Trustee Luckham: uh what number are we on so that got confusing with the agenda so that was page 78 so now we're

[4:22:36] Trustee Luckham: going to the next item which is at here we are at same kind of language at 11.2.1 advocacy regarding

[4:22:45] Trustee Luckham: regarding Crown land tenure applications,

[4:22:50] Trustee Luckham: which I guess is maybe what my earlier question

[4:22:52] Trustee Luckham: was actually about, not about the previous one,

[4:22:54] Trustee Luckham: so I apologize for that.

[4:22:56] Trustee Luckham: And so I won't repeat that.

[4:22:58] Trustee Luckham: But on page 83, Director Frater, over to you.

[4:23:02] Voice 6: Thank you, Chair.

[4:23:03] Voice 6: So I'm gonna premise my comments on this

[4:23:05] Voice 6: by saying I know very little.

[4:23:06] Voice 6: This was prepared very quickly

[4:23:08] Voice 6: in order to try and be of service to the delegation

[4:23:13] Voice 6: to the, or the correspondent to the Hornby Island Local Trust Committee. As I understand it,

[4:23:19] Voice 6: this non-profit society, the Hornby Island Economic Enhancement Corporation, has applied

[4:23:24] Voice 6: to the province for a nominal rent tenure on a piece of land on Hornby Island that they feel

[4:23:31] Voice 6: would be suitable for an affordable housing development that the non-profit is interested

[4:23:36] Voice 6: in undertaking. As I understand, they have been engaging in their community, they find their

[4:23:42] Voice 6: strong support and leave this piece of land to be appropriate in that it has water, is not

[4:23:48] Voice 6: ecologically sensitive, is well placed and those sorts of things but again don't have not validated

[4:23:54] Voice 6: that information but you'll see it listed there. Essentially they are looking for you,

[4:24:01] Voice 6: this committee and or the or the Forn Biala Local Trust Committee to get some options from staff

[4:24:06] Voice 6: around what kind of advocacy could be provided

[4:24:11] Voice 6: about a letter of support

[4:24:12] Voice 6: that could be provided to the ministry.

[4:24:15] Voice 6: So in terms of the advocacy policy,

[4:24:19] Voice 6: local trust committees can advocate on their own

[4:24:21] Voice 6: for matters related to land use planning.

[4:24:24] Voice 6: So this one's very much kind of in the gray.

[4:24:27] Voice 6: Executive committee generally advocates

[4:24:29] Voice 6: on things that have already been to trust council

[4:24:30] Voice 6: and you sort of have their strategic priorities

[4:24:33] Voice 6: of the organization.

[4:24:34] Voice 6: So it might be considered that workforce housing is already considered to be an organizational priority, and therefore this body could direct the work.

[4:24:42] Voice 6: So really looking for your guidance around, would you like staff advice around a letter of support for this?

[4:24:49] Voice 6: And we would provide a request for decision to a future meeting of whichever body you decide might be best placed to do it, along with a draft letter.

[4:24:58] Voice 6: if it turns out to be um urgent in nature then we would you know perhaps prompt by rwm or something

[4:25:07] Voice 6: we understand the province holds the duty to consult with nations um it was advised by the

[4:25:12] Voice 6: proponent they've already initiated those conversations with komox first nation so

[4:25:17] Voice 6: really looking to see if this is something you'd like to do um is there more information you would

[4:25:20] Voice 6: need

[4:25:21] Voice 7: um

[4:25:22] Voice 6: and again it is just more work that adds to the pile but certainly we recognize this seems

[4:25:27] Voice 6: to be of importance to the Hornby Island community thank you what's

[4:25:36] Trustee Maude: the chair of the uh

[4:25:38] Voice 7: LTC

[4:25:39] Voice 7: well

[4:25:42] Voice 13: thank you chair um so uh this was of course brought to the Hornby local trust committee um

[4:25:50] Voice 13: it was identified that um some support was requested in terms of advocating

[4:25:59] Voice 13: communicating to the appropriate ministry. The LTC in that moment of that meeting

[4:26:12] Voice 13: wasn't particularly, I don't think we're particularly well prepared to act, and there

[4:26:20] Voice 13: was a little bit of uncertainty as to which level. Director Frater pointed out there's

[4:26:30] Voice 13: There's certain things that are trust area advocacy, and there's other things that are more local trust committee advocacy.

[4:26:40] Voice 13: So it was based on that sort of uncertainty at the table, at the LTC table.

[4:26:48] Voice 13: And then the decision was made to request that executive committee seek some guidance.

[4:26:55] Voice 13: um my i think my feeling is that um uh in terms of the ask from from high seek and the horn bltc

[4:27:08] Voice 13: uh either of um either the advice to either go to uh the horn bltc would be fine and also

[4:27:19] Voice 13: advice i think coming to the executive committee then that's then passed along to to horn bltc

[4:27:25] Voice 13: would be fine. I guess the question is whether executive thinks

[4:27:29] Voice 13: it would be kind of useful to have the

[4:27:33] Voice 13: advice available to

[4:27:37] Voice 13: this committee or whether it's fine to

[4:27:41] Voice 13: just go ahead and get it off to Hornby.

[4:27:46] Voice 13: So I leave that to you to

[4:27:50] Voice 13: opine on.

[4:27:53] Trustee Luckham: Any other thoughts from

[4:27:57] Trustee Luckham: I don't know anything about this.

[4:28:01] Trustee Luckham: It seems like an innovative idea.

[4:28:03] Trustee Luckham: It seems like a good idea.

[4:28:04] Trustee Luckham: It seems like from the application process

[4:28:07] Trustee Luckham: there's an initial step where you need to apply to,

[4:28:11] Trustee Luckham: which is interesting because in their letter

[4:28:12] Trustee Luckham: they indicate that they applied to Minister of Housing,

[4:28:16] Trustee Luckham: but it would seem to me that it would be somebody else

[4:28:19] Trustee Luckham: and that that must be obvious in the application.

[4:28:24] Trustee Luckham: some of the water lands and natural resources

[4:28:29] Trustee Luckham: was the obvious place.

[4:28:31] Trustee Luckham: And the initial application is to determine

[4:28:34] Trustee Luckham: whether or not there's any interest by the Crown

[4:28:38] Trustee Luckham: in doing that and assessing the value of it

[4:28:40] Trustee Luckham: and what category it would apply in.

[4:28:42] Trustee Luckham: And then once that is confirmed,

[4:28:46] Trustee Luckham: then you would solicit support for it.

[4:28:49] Trustee Luckham: it and so it looks like maybe this is a little bit premature to be asking us or even the one the lpc

[4:28:56] Trustee Luckham: because they haven't satisfied the first requirements to determine whether or not

[4:29:00] Trustee Luckham: the crown would even consider it quite

[4:29:03] Voice 6: possibly as i say i haven't had time to dive into this i

[4:29:06] Voice 6: just know i know the application or they submitted the application in december i'm not actually

[4:29:11] Voice 6: permitted where it's at in that consideration um so the question

[4:29:16] Voice 4: would be your back yeah so

[4:29:17] Voice 6: So in terms of the resolution, it is for us to come back to you with advice.

[4:29:23] Voice 6: So it could be part of that advice would be around timing.

[4:29:27] Trustee Luckham: Okay.

[4:29:28] Trustee Luckham: And that's a couple of hours.

[4:29:30] Trustee Luckham: You're done.

[4:29:30] Trustee Luckham: Vice Chief Peterson.

[4:29:32] Trustee Luckham: Oh, Trustee Peterson, go ahead.

[4:29:37] Voice 13: Yeah, thank you.

[4:29:38] Voice 13: I was just going to point out that the resolution from Hornby is really asking that staff advise on the suitable path.

[4:29:52] Voice 13: for advocacy. And of course, one of the elements

[4:30:00] Voice 13: I'm not sure if you've all delved into the letter that was referred.

[4:30:06] Voice 13: But one of the things that they're making a point about is the cost of application.

[4:30:18] Voice 13: So I think if we refer staff advice back to Hornby,

[4:30:24] Voice 13: I think there's a potential that Hornby might come back and request support or some kind of a letter of support in terms of advocating for the ministry to waive or reduce the fees there.

[4:30:43] Voice 13: And hopefully that's helpful information.

[4:30:47] Trustee Luckham: Okay.

[4:30:48] Trustee Luckham: Vice Chair Elliott.

[4:30:49] Trustee Luckham: so

[4:30:50] Voice 8: in our the advocacy policy um it does state that the executive committee may assist local

[4:30:57] Voice 8: trust committees with advocacy if a request for support is referred to executive committee by

[4:31:03] Voice 8: resolution of those bodies um and the executive committee will seek a resolution of support from

[4:31:09] Voice 8: a local trust committee before engaging advocacy on a local trust area issue so i think this does

[4:31:14] Voice 8: need to go back to the hornby local trust committee they need to decide if they want

[4:31:19] Voice 8: to take on advocacy or they want executive committee to do so and then um make a resolution

[4:31:27] Voice 8: to that effect we can't take this up on our own unless we go to trust council and that's

[4:31:34] Voice 8: not it's not appropriate well

[4:31:38] Trustee Luckham: all they're asking for is a letter of support but yeah

[4:31:41] Trustee Luckham: Yeah. How would we support that without something from the council?

[4:31:47] Trustee Luckham: I'm just looking at this and thinking this is premature.

[4:31:50] Voice 8: This needs to go back to Hornby.

[4:31:53] Voice 8: They need to decide if they want a letter of support, and if they want help,

[4:31:56] Voice 8: they can make a resolution to ask a executive committee to direct advocacy

[4:32:02] Voice 8: in the form of a letter of support.

[4:32:04] Trustee Luckham: But I think that the Hornby Isle Economic Enhancement,

[4:32:07] Trustee Luckham: what do they call themselves committee actually needs to do some more homework here

[4:32:13] Trustee Luckham: in order to bring a more viable request because i can see that the next thing the next request

[4:32:21] Trustee Luckham: is going to be for us to take money out of our grants program to do something else and the

[4:32:27] Trustee Luckham: interesting thing in the letters that dc housing quote not interested well what's the point of

[4:32:32] Trustee Luckham: having a land if you see housing is not interested i

[4:32:35] Voice 6: believe so my understanding is that the non-profits

[4:32:38] Voice 6: itself plans to develop the housing

[4:32:40] Voice 6: and be the landlord

[4:32:42] Voice 6: is potentially where they're heading.

[4:32:44] Trustee Luckham: Yeah, but they'll be looking to us for

[4:32:46] Trustee Luckham: rezoning costs and all that stuff

[4:32:48] Trustee Luckham: that's unusual. Potentially.

[4:32:50] Voice 7: Yeah. Anyway,

[4:32:52] Trustee Luckham: I'm at a conundrum. I am

[4:32:54] Trustee Luckham: inclined to suggest to go back to the

[4:32:56] Trustee Luckham: Hornby LTC for further

[4:32:58] Trustee Luckham: development, but that

[4:33:00] Trustee Luckham: just pushes it onto the northern staff.

[4:33:03] Trustee Luckham: I don't want to do that either.

[4:33:04] Voice 6: So certainly, this is one of the reasons we brought

[4:33:06] Voice 6: it here was I just needed to figure out a way to

[4:33:08] Voice 6: steer it and determine interest the other is under the advocacy policy local trust committees can

[4:33:13] Voice 6: only undertake advocacy on land use issues so the question for you is in your determination is this

[4:33:19] Voice 6: a land use issue if you consider it to be such that it can just stay with the hornby on the

[4:33:24] Voice 6: local trust committee and staff can support them in local advocacy but really we're looking for

[4:33:28] Voice 6: like a determination here do you think it should travel here be dealt with his body or is it a land

[4:33:32] Voice 6: use issue there if it stays with hornby we will be very clear in any letter or advocacy that happens

[4:33:37] Voice 6: that this is not intended to fetter any future you know decision

[4:33:41] Trustee Luckham: making that might happen around

[4:33:42] Voice 6: rezoning or anything like that well

[4:33:44] Trustee Luckham: it is a land use issue let's just say it's a gravel pit right

[4:33:46] Trustee Luckham: now which is entirely likely it's gravel pendant on resigns resident

[4:33:52] Voice 7: it's

[4:33:54] Voice 6: not about the rezoning

[4:33:55] Voice 6: it's but it's more around advocating for just you know for a tenure of crown land getting a minister

[4:34:00] Voice 6: for residential

[4:34:01] Voice 6: that's right so if yeah

[4:34:03] Voice 6: so i'm just looking to this room and if you if you sort

[4:34:05] Voice 6: of deem it to be land use issue enough, it can move back to Hornby and we can support that committee

[4:34:10] Voice 6: in dealing with it.

[4:34:11] Trustee Luckham: Yes. So what's the answer? Yes or no? I won't go back to Hornby.

[4:34:22] Trustee Maude: So is the recommended motion that we have, we just, instead of the executive committee,

[4:34:28] Trustee Maude: we just say Hornby Island Local Trust Committee? Yeah.

[4:34:30] Trustee Maude: Okay, so I will move that the executive

[4:34:33] Trustee Maude: Committee request staff to provide advice to the Hornby Island Local Trust Committee

[4:34:40] Trustee Maude: regarding a letter of support for the Hornby Island Community Economic Enhancement

[4:34:45] Trustee Maude: Corporation's application for a nominal rent tenure on 10 hectares of Crown land for the

[4:34:51] Trustee Maude: purpose of supporting provision of workplace or workforce housing.

[4:34:57] Trustee Luckham: That's great, thanks for that

[4:34:59] Trustee Luckham: but I hope that we should have got to it quicker.

[4:35:04] Trustee Luckham: So let's move, do we have a second there?

[4:35:05] Trustee Luckham: It looks like Tim Peterson is seconding it, thank you.

[4:35:07] Trustee Luckham: Any further discussion?

[4:35:09] Trustee Luckham: All those in favor?

[4:35:12] Trustee Luckham: That carries unanimously.

[4:35:14] Trustee Luckham: That's great.

[4:35:15] Trustee Luckham: Sounds like a great idea.

[4:35:17] Trustee Luckham: Let's see how it unfolds.

[4:35:20] Trustee Luckham: Local trust committee chairs report

[4:35:22] Trustee Luckham: on local advocacy topics.

[4:35:24] Trustee Luckham: Anything that anybody has to report happening out there?

[4:35:28] Voice 8: Venus.

[4:35:29] Trustee Luckham: Venus Island, no.

[4:35:31] Voice 8: Breaking news.

[4:35:34] Voice 8: the fetus local trust committee will have to um decide i guess what are you

[4:35:40] Trustee Luckham: well you can say you

[4:35:40] Trustee Luckham: heard from both trustees today well

[4:35:42] Voice 8: that's true separate oh gosh oh so yes the the an application

[4:35:49] Voice 8: for shellfish tenure has been approved by the ministry of resource water and lands

[4:35:56] Voice 8: plans one resource in spite of the local trust committee twice turning down the rezoning

[4:36:06] Voice 8: application and in spite of strong objections from the community and Connecticut First Nation

[4:36:13] Voice 8: and so we've just had notice that the reasons for decisions from the ministry

[4:36:17] Voice 8: street um that say the rezoning is undetermined somehow so this will have to be a uh a fairly

[4:36:29] Voice 8: strong response and uh we'll work with i it's going to come up in our april first meeting i

[4:36:35] Voice 8: believe i don't know if we need to do something sooner though okay sooner sooner i

[4:36:44] Trustee Luckham: think a level

[4:36:45] Trustee Luckham: like that and he said response immediately so

[4:36:48] Voice 8: you'll get more about that we should could we

[4:36:51] Voice 8: make a decision now that the chair will work with staff to oh i think you should wait for

[4:36:58] Voice 8: rwr from the ltc from the lcc

[4:37:00] Trustee Luckham: yeah okay and i can work with ken to get that done okay

[4:37:05] Voice 8: Okay, great.

[4:37:06] Voice 8: That is that update.

[4:37:09] Trustee Luckham: Super.

[4:37:15] Trustee Luckham: Anybody else?

[4:37:16] Trustee Luckham: Local advocacy?

[4:37:20] Trustee Luckham: Can't think of anything else that comes to mind at the moment.

[4:37:23] Trustee Luckham: My health

[4:37:23] Trustee Luckham: is easy either.

[4:37:24] Trustee Luckham: So we'll continue on.

[4:37:27] Trustee Luckham: The next item on our agenda is 11.41.

[4:37:29] Trustee Luckham: Tim, Vice Chair Peterson has brought to us enhanced mental health supports coverage.

[4:37:35] Trustee Luckham: you haven't included anything at this time but over to you thank

[4:37:42] Voice 13: you chair so out of the out of

[4:37:45] Voice 13: some earlier discussions and some reporting we had from director mobs which was around the resolution

[4:37:54] Voice 13: to a VI CC which was advanced and I want to thank staff again for that and both both director mobs

[4:38:03] Voice 13: And Director Frater put in lots of great energy and I think really set us up for a resolution that set up for success there, which I hope is advanced by the members at the convention.

[4:38:20] Voice 13: But one of the things that came out of that that Director Mobs mentioned, and we didn't delve into because that wasn't the focus of that discussion, was that there is some within our existing health care benefits package, there is some options to provide enhanced mental health coverage support.

[4:38:46] Voice 13: port and um it had just i had flagged it uh for follow-up for myself and then uh um based on

[4:38:55] Voice 13: where our meeting was going that day i didn't want to to uh sort of throw it in as a last minute item

[4:39:01] Voice 13: but essentially uh the my reason to bring this here was to um stimulate a short discussion and

[4:39:10] Voice 13: and then see if there's a willingness of this body to request staff

[4:39:16] Voice 13: to give us some report back on what those options are

[4:39:21] Voice 13: for enhanced mental health coverage through our provider.

[4:39:30] Trustee Luckham: Okay.

[4:39:33] Trustee Luckham: So you're not specifically asking for anything from the body today,

[4:39:38] Trustee Luckham: but other than just feedback from the executive committee members?

[4:39:44] Voice 13: Well, yeah, I thought I thought it was worthy having a discussion before I brought any kind of a request for decision.

[4:39:52] Voice 13: And I see that Director Mobs has joined us on screen and maybe she has something she can add that might aid in our discussion today.

[4:40:03] Voice 13: But back to you, Chair.

[4:40:04] Trustee Luckham: Let's go to Director Mobs.

[4:40:08] Voice 12: Thanks, Trustee Peterson. Yes, I can offer up some comments.

[4:40:11] Voice 12: so trustees are already enrolled in what's called the enhanced benefit plan with UBCM

[4:40:18] Voice 12: that doesn't necessarily mean that the enhanced plan includes robust levels of mental health

[4:40:24] Voice 12: supports which I think is the primary reason for raising this today we do also have attached to

[4:40:30] Voice 12: the plan because we did recognize that deficiency employee family and assistance program which does

[4:40:37] Voice 12: does offer additional mental health supports.

[4:40:39] Voice 12: So the way that that program works is if there is a trustee

[4:40:43] Voice 12: that is experiencing an issue that they need support for,

[4:40:46] Voice 12: they can reach out and the EFAP system will determine

[4:40:49] Voice 12: how many sessions a trustee is eligible for

[4:40:52] Voice 12: to address that particular topic.

[4:40:55] Voice 12: It may not be sufficient to a particular trustee

[4:40:59] Voice 12: who may individually require more support.

[4:41:02] Voice 12: So I do understand why this is being raised.

[4:41:05] Voice 12: earlier information that we received from UBCM indicated that there was no ability for us to

[4:41:10] Voice 12: increase mental health supports other organizations are able to increase it to match what is offered

[4:41:17] Voice 12: to their union staff however because our union staff benefit plan is not with UBCM we're under

[4:41:23] Voice 12: the provincial plan that was not offered to us we've reached out again we now have some new

[4:41:28] Voice 12: information and it looks like we will be able to potentially increase mental health supports if we

[4:41:34] Voice 12: wish to it would come with a three and a half percent lift on our current plan. I'm unsure

[4:41:39] Voice 12: whether or not we're able to convert to that plan midterm. Oftentimes there's only the ability to

[4:41:46] Voice 12: switch things at the start of a term. But all that to say I think it's worthy of bringing a report

[4:41:52] Voice 12: forward so you can have everything in one space with consolidated information to make a decision.

[4:41:59] Voice 12: Of course if we go that route there'd be a budget adjustment that would be required

[4:42:02] Voice 12: and I can include in the report any impacts of that as well okay

[4:42:11] Trustee Luckham: any other

[4:42:14] Trustee Luckham: discussion the general

[4:42:16] Trustee Maude: support yeah

[4:42:19] Trustee Luckham: I certainly generally support it I guess

[4:42:24] Trustee Luckham: one of the questions that always comes up when we talk about health benefits to

[4:42:28] Trustee Luckham: trustees is what the actual benefits are that trustees are eligible to receive

[4:42:34] Trustee Luckham: receive. You mentioned the UBCM extended benefits thing, which is on their website,

[4:42:43] Trustee Luckham: you know that you just pulled it up here again, UBCM group benefits plan, and you indicated

[4:42:48] Trustee Luckham: enhanced benefits. I got a hint there, there was something else that was also in addition to that.

[4:42:55] Trustee Luckham: And so where is that documented for trustees to be aware of?

[4:43:00] Voice 12: So trustees are given the brochures

[4:43:03] Voice 12: and information at the start of every term um we do also have you know pdfs of that information

[4:43:09] Voice 12: that we can share with trustees anytime if they um have lost their original information or can't

[4:43:14] Voice 12: find it on the website um so if that's something that uh you'd like us to do we can take care of

[4:43:19] Voice 12: recirculating that

[4:43:21] Trustee Luckham: okay yeah

[4:43:25] Voice 12: sorry that my uh just to add to that the second piece that i was

[4:43:30] Voice 12: referring to it's called the employee family and assistance program um which is an addition to the

[4:43:37] Voice 12: extended benefit plan that's offered through the ubsam via pacific lacrosse and

[4:43:42] Trustee Luckham: that's also what

[4:43:44] Trustee Luckham: we have then presently that's correct just for clarity it is the enhanced extended health benefit

[4:43:50] Trustee Luckham: plan that trustees presently have with db sam covered okay great tim yeah

[4:44:00] Voice 13: thank you i just wanted

[4:44:01] Voice 13: to check in with the director um uh i have a proposed motion and is that appropriate to um

[4:44:11] Voice 13: advance motion to ask you to sort of put that together and report for him and get it back to

[4:44:16] Voice 13: us to look at through

[4:44:20] Voice 12: the chair i think yeah your motion that i see in the chat is just fine i would

[4:44:23] Voice 12: simply amend uh to say staff instead of director mob okay

[4:44:28] Voice 13: uh in that case um chair if you're

[4:44:33] Voice 13: willing to entertain a motion i i have a motion please

[4:44:36] Trustee Luckham: go ahead yeah so

[4:44:38] Voice 13: i move that executive

[4:44:39] Voice 13: committee request staff to report back on options and in and costs for um actually i think i'm going

[4:44:49] Voice 13: to say additional instead of enhanced because we're already in that enhanced bracket does that

[4:44:54] Voice 13: make sense so additional mental health benefits for trustees okay

[4:45:01] Trustee Luckham: do i have a seconder david

[4:45:04] Trustee Luckham: is seconded the motion.

[4:45:06] Trustee Luckham: Do you wish to speak to the motion further?

[4:45:08] Voice 13: I think it's pretty straightforward

[4:45:11] Voice 13: and I appreciate the support through staff

[4:45:15] Voice 13: and through trustees, given the times we're in

[4:45:18] Voice 13: to certainly at least look at making these supports

[4:45:24] Voice 13: available for trustees.

[4:45:27] Trustee Luckham: Right, okay, any further discussion?

[4:45:33] Trustee Luckham: So call vote, all those in favor?

[4:45:35] Trustee Luckham: and carries unanimously okay thank you jim um is there anything further on that topic

[4:45:43] Trustee Luckham: okay thank you julia for joining us and assisting us with that um this takes us to the correspondence

[4:45:52] Trustee Luckham: section we have um five pieces of correspondence here which would be received for information

[4:46:00] Trustee Luckham: unless raised for action i'll just go to 12.1 um you were considering um adjustments to our agenda

[4:46:10] Trustee Luckham: which is a valid discussion and you thought that we might consider that in the future not now well

[4:46:17] Voice 8: if i could raise this for a

[4:46:18] Voice 8: very quick suggestion um that something like this be included in the

[4:46:24] Voice 8: follow-up survey after trust council um whether discussion on the fuel and sort of other routine

[4:46:32] Voice 8: pieces approval of work plans and be we need to maybe change that to the end that would be

[4:46:42] Voice 8: The potential, I don't know if it's that important.

[4:46:46] Voice 8: I started to notice this with most of our meetings that the fuel is sometimes where

[4:46:52] Voice 8: we just get bogged down and often there's items that are addressed later on, but trustees

[4:47:02] Voice 8: seem to want to do a check-in all the time, but it actually slows the actual business

[4:47:08] Voice 8: of the council meeting down.

[4:47:13] Trustee Luckham: Yep.

[4:47:13] Trustee Luckham: But I did think about this, actually, and wondered about looking at the council agenda in this specific instance, where that might be a better place for it rather than the first thing.

[4:47:30] Trustee Luckham: Yeah, I don't. And so I think it's worthy of consideration. And I would, I would just off the cuff suggest that that likely could go following the work program reports, which is a new thing that we've inserted. And then maybe that the program committee should report, perhaps there could be reports, the CEO's report is the other most prominent feature, which is somewhere else on the agenda.

[4:47:56] Trustee Luckham: and then followed up with that because that might reduce the necessity to ask questions

[4:48:01] Trustee Luckham: because we've already informed council because i think it stems from questions that either they

[4:48:07] Trustee Luckham: haven't seen the answer in the agenda and they're pre-reading or they've just simply missed it for

[4:48:12] Trustee Luckham: some reason and i would suggest that we should look at this council with that in mind really

[4:48:18] Trustee Luckham: carefully and see where the best place is and how to avoid it maybe to some extent change some

[4:48:25] Trustee Luckham: behaviors around asking some often it's a question that is much more personal than necessarily

[4:48:33] Trustee Luckham: valuable for the council to hear which they could phone the CAO and go hey what about pencil

[4:48:40] Trustee Luckham: sharpens whatever it is yeah so

[4:48:44] Trustee Luckham: what would you like to do with it today because I think it's

[4:48:47] Trustee Luckham: worth considering I

[4:48:48] Voice 8: mean I just suggested what could be done and so I offer my thoughts that it

[4:48:55] Voice 8: It could be a question on the survey.

[4:48:57] Voice 8: Should the fuel be placed somewhere else?

[4:49:00] Voice 8: This is something we obviously can't amend the agenda for March.

[4:49:03] Voice 8: But, yeah, just wanted to see what everybody else thinks.

[4:49:08] Voice 8: Because there's questions about why is this progress at 40%?

[4:49:13] Voice 8: You know, all the time.

[4:49:15] Voice 8: It wastes half an hour.

[4:49:17] Trustee Luckham: Oh, yeah.

[4:49:18] Trustee Luckham: Well, you know, it's interesting, right?

[4:49:20] Trustee Luckham: That was a new enhancement to the list.

[4:49:22] Trustee Luckham: well

[4:49:23] Voice 8: and before that it was where is this item at right so i'm just trying to get us to when

[4:49:29] Voice 8: everybody's fresh and you're day one you want to deal with business not housekeeping but you know

[4:49:37] Trustee Luckham: the other thing here is is that i think executive committee owns this agenda we create it i don't

[4:49:43] Trustee Luckham: know that we have to go to council to change it you could simply say put the follow-up action was

[4:49:48] Trustee Luckham: following the work program reports and the ceo reports that's up to you just to prove tim

[4:49:56] Trustee Luckham: over to you if you have a question or thought yeah

[4:50:01] Voice 13: i'll agree with your last uh your last

[4:50:03] Voice 13: point there cherry it's certainly it's in our purview to order the agenda um i don't have any

[4:50:08] Voice 13: particular attachment to keeping the fuel where it is um but i think to the broader point about

[4:50:15] Voice 13: about the time spent at council.

[4:50:17] Voice 13: This is maybe something that should start going

[4:50:19] Voice 13: into traditionally chair sends a letter out

[4:50:25] Voice 13: to all the trustees prior to council

[4:50:27] Voice 13: and perhaps an element that could be standard issue

[4:50:32] Voice 13: from now on I'm going to suggest

[4:50:35] Voice 13: is that suggesting that trustees,

[4:50:38] Voice 13: if they have trustees have specific questions

[4:50:40] Voice 13: on things like fuel or whatever that can be addressed um through communication with staff

[4:50:48] Voice 13: rather than taking up council time i mean maybe that would help because i agree there's lots of

[4:50:54] Voice 13: there's lots of little bits um that could be addressed in advance or outside of the council

[4:51:04] Voice 13: meeting obviously there are going to be times when people in the you know when you're in the

[4:51:10] Voice 13: the moment in the meeting when a question occurs to you that you didn't have before i think it's

[4:51:14] Voice 13: much like uh the discussion around committee of the whole is the forethought of asking asking

[4:51:20] Voice 13: trustees to put some thought into what's on the trust council agenda before we get there

[4:51:28] Voice 13: um so that if they have you know real basic questions maybe they can maybe they can be

[4:51:34] Voice 13: addressed outside of trust council time just a thought well

[4:51:41] Trustee Luckham: that's more than just a thought

[4:51:43] Trustee Luckham: because it's a valuable thing to think about um and i agree with you completely however in the past

[4:51:52] Trustee Luckham: and maybe i'm just too polite dropping those hints hasn't been successful but yeah um i'd say

[4:52:02] Trustee Luckham: unless you want to make a change specifically to the agenda we've already approved it actually

[4:52:06] Trustee Luckham: I would say consider your thoughts in this council try and influence behavior and um

[4:52:14] Trustee Luckham: change it for June and just change it but you know what Toby's done which he's raised

[4:52:25] Trustee Luckham: the survey we haven't actually discussed that about what the next survey should look like

[4:52:31] Trustee Luckham: and

[4:52:31] Voice 3: that's on my analysis to-do list okay

[4:52:37] Trustee Luckham: So you can bring

[4:52:38] Voice 3: that to the meeting Tuesday morning.

[4:52:40] Voice 3: We can bring that to the meeting on Tuesday morning.

[4:52:42] Voice 3: Some good answer.

[4:52:43] Voice 3: It'll probably be fairly similar to the last one, but we got some good feedback on the last one.

[4:52:47] Trustee Luckham: We learned some stuff.

[4:52:48] Voice 3: Things that we'll try and incorporate, so at least we're reflecting that.

[4:52:52] Voice 3: Right.

[4:52:53] Voice 3: And we'll look at maybe if there's a way for us to add a question around specific agenda items that either have outlived their usefulness

[4:53:03] Voice 3: or could be moved, you know, to the end of the agenda or something like that.

[4:53:07] Voice 3: I'll think about how we can frame that.

[4:53:09] Voice 9: Yeah.

[4:53:11] Trustee Luckham: Yeah, and, you know, we use SurveyMonkey for a lot of that stuff.

[4:53:18] Trustee Luckham: It's not the best tool.

[4:53:19] Trustee Luckham: And I don't know whether or not internally we have document management system

[4:53:24] Trustee Luckham: that supports intelligent survey work and document stuff

[4:53:29] Trustee Luckham: because, you know, I'm learning some new things recently.

[4:53:32] Trustee Luckham: something that is very valuable tool to create surveys surveys internally and they just come

[4:53:37] Trustee Luckham: from the website go directly into the generator report

[4:53:40] Voice 7: there

[4:53:41] Trustee Luckham: are tools out there that may be

[4:53:42] Trustee Luckham: better but that's up to you to decide something i think well it's not free yeah yeah

[4:53:47] Voice 7: okay

[4:53:49] Trustee Luckham: um

[4:53:50] Trustee Luckham: so i'm not going to raise the survey again it's in your hands um i'm going to come back to our

[4:53:55] Trustee Luckham: agenda correspondence so um have we respectfully addressed that okay so 7.2 is borrower's upcoming

[4:54:07] Trustee Luckham: island stress budget uh is there any further action here um was it with the north pender

[4:54:24] Trustee Luckham: trustees copied on this or do we need to forward this to all trustees or make it part of the

[4:54:29] Trustee Luckham: Council of the package. That's the recommendation here. Page 91. It becomes a blur after a while.

[4:54:36] Trustee Luckham: It does become a blur. It's, you know.

[4:54:39] Voice 5: Sarah, if I might.

[4:54:41] Trustee Luckham: Yes, please. Thank you. I

[4:54:43] Voice 5: was forwarded this

[4:54:44] Voice 5: by the Salisbury Island team planner. So the North Pender trustees have seen this. The writers

[4:54:51] Voice 5: asked that it also be sent to an address to Trust Council. So that is why it's appearing here.

[4:54:57] Voice 5: okay

[4:54:59] Trustee Luckham: so i think it's probably at our discretion do we want to include just in the agenda package

[4:55:03] Trustee Luckham: or just forwarded to trustees i would just forward okay then uh by general consent saying

[4:55:09] Trustee Luckham: that's what i'm hearing i would recommend that the 12.2 be forwarded to uh trustees by email

[4:55:18] Trustee Luckham: and 12.3 again gabriel uh on chamber of commerce regarding location of the next quarterly meeting

[4:55:25] Trustee Luckham: you know in my own subtle way I sort of helped address that at the last Gabriola meeting with

[4:55:32] Trustee Luckham: an apology um and from what we knew about the circumstance of finding facilities and we'd love

[4:55:41] Trustee Luckham: to meet on islands but we're meeting in Nanaimo next yeah

[4:55:44] Trustee Maude: but but also I I think it's ironic it

[4:55:48] Trustee Maude: comes from Gabriola because we tried to have trust council in in September and they couldn't find a

[4:55:53] Trustee Maude: the venue yeah so

[4:55:54] Trustee Maude: you know it's it's that's the one island that we actually really did try to do

[4:55:58] Trustee Maude: yeah like we burned a lot of staff time and energy trying to get to Gabriel and

[4:56:02] Trustee Luckham: we met there a lot

[4:56:02] Trustee Luckham: in the

[4:56:03] Trustee Maude: last 24 months so and and certainly the two Gabriel and trustees strongly advocated trust

[4:56:09] Trustee Maude: counsel so

[4:56:10] Voice 8: it's it's someone who is doing their job very well advocating for business to be done

[4:56:18] Voice 8: on islands and this is if we're significant um you know expense budget and i think this is um

[4:56:26] Voice 8: it's just a request to reconsider i did respond um with some of the considerations that we listed

[4:56:34] Voice 8: but this is addressed to islands trust council um i do think it's germane to the budget

[4:56:41] Voice 8: it um i don't know if so you want to do the

[4:56:47] Trustee Luckham: same thing forwarded by email to trustees or do you

[4:56:49] Trustee Luckham: want to include it in the council package and i think we need to be fair to everybody yeah either

[4:56:54] Trustee Luckham: goes by email i think it's

[4:56:56] Trustee Maude: so much simpler and gets a better focus on his email well it doesn't

[4:57:01] Trustee Luckham: add to the 395 pages i've already got yeah because

[4:57:06] Trustee Maude: it's so easy to glaze over it versus an email

[4:57:10] Trustee Luckham: So does that seem satisfactory?

[4:57:14] Voice 8: Yeah, I think

[4:57:14] Trustee Luckham: 12

[4:57:16] Voice 8: .2, 12.3, and 12.4 actually could all be forwarded to trustees for information.

[4:57:21] Trustee Luckham: So 12.2, 12.3, 12.4 forwarded to trustees for information by email.

[4:57:27] Trustee Luckham: Okay, that's fantastic. Thank you, Toby.

[4:57:31] Trustee Luckham: Next item then is rezoning of Bittencourt Road, Salt Spring Island.

[4:57:35] Trustee Luckham: So we've actually addressed that today.

[4:57:38] Trustee Luckham: day we've heard from members of the public so uh alexander i would suggest that that

[4:57:43] Trustee Luckham: rezoning be forwarded to just to make sure uh along with all the other correspondents

[4:57:48] Trustee Luckham: be forwarded to the salt smear island trustees and become part of the their public record

[4:57:55] Trustee Luckham: is that satisfactory perfect um work program review and amendment of the current work program

[4:58:06] Trustee Luckham: um i'm assuming that's up to date did you have anything to say ceo brony um

[4:58:12] Voice 3: only on the first

[4:58:13] Voice 3: item of request to the minister i think they have a draft letter that's with

[4:58:17] Voice 3: you um for approval

[4:58:19] Voice 3: and then we're ready to send that off do i have it in front of me no not yet um i think alex has

[4:58:24] Voice 3: sent it to you

[4:58:25] Trustee Luckham: um okay well

[4:58:28] Voice 5: let's just wait for let's confirm

[4:58:29] Trustee Luckham: uh alex alexander do you have

[4:58:31] Trustee Luckham: something to say then did have you sent it to me it's waiting in my inbox somewhere yes sir

[4:58:35] Trustee Luckham: how long ago um mid

[4:58:40] Voice 5: -february sir really

[4:58:42] Voice 3: yeah we before

[4:58:44] Trustee Luckham: last maybe so and so send it to me again

[4:58:48] Trustee Luckham: you know when i get these email storms it really gets challenging

[4:58:55] Trustee Luckham: okay um so we're gonna go to a new camera here i think it's trippy share

[4:59:00] Voice 5: if i might

[4:59:02] Voice 5: uh could there by general consent um would you like the work program forwarded to just council

[4:59:10] Trustee Luckham: oh normally that is part of the executive committee report is that not the case it is

[4:59:17] Voice 5: just wanted to make sure that you didn't want any edits or changes to it before i include it

[4:59:22] Voice 5: i

[4:59:22] Trustee Luckham: see okay so uh so by general consent if that's okay with everybody please advance

[4:59:27] Trustee Luckham: advance the executive committee work program to council as presented thank you

[4:59:32] Trustee Luckham: okay thank you for

[4:59:34] Trustee Luckham: that so our next meeting is march 11th that'll be in the naimo at 10 a.m at the dorchester hotel

[4:59:42] Trustee Luckham: and um that's terrific look forward to seeing you all there and so there's a motion to go in camera

[4:59:48] Trustee Luckham: and we have a separate uh attachment for that and maybe let's go into in camera if you decide

[4:59:56] Trustee Luckham: I want a five-minute break.

[4:59:57] Trustee Luckham: We can do that when we get to the meeting.

[5:00:00] Trustee Maude: Okay, so I'll move that the meeting be closed to public subject to sections 91C, G, and I of the community charter in order to consider matters related to labor relations or other employee relations, litigation, and potential litigation affecting the analyst trust, and receipt of advice that is subject to solicitor-client privilege, including communication necessary for that purpose, and the staff at the end of the meeting.

[5:00:21] Trustee Luckham: So moved to have a seconder.

[5:00:24] Trustee Luckham: Dr. Elliott, thank you.

[5:00:27] Trustee Luckham: All those in favor, please raise your hands.

[5:00:30] Trustee Luckham: lower your hands that passes unanimously so let's leave the magic to the people with the controls to

[5:00:38] Trustee Luckham: stop recording and live streaming and let's break for five minutes fill up our water glasses