Hornby Island Local Trust Committee regular meeting, March 21, 2025

[0:00:06] Voice 4: Okay, good morning everyone. Welcome and thank you for joining us for this regular meeting

[0:00:15] Voice 4: of the Hornby Islands Local Trust Committee. I want to begin today by acknowledging that

[0:00:21] Voice 4: we're fortunate to be able to gather in the territory of the Coast Salish peoples and

[0:00:28] Voice 4: we respectfully acknowledge that Hornby Islands is in the unceded territory of the Comox First

[0:00:32] Voice 4: nation the traditional keepers of this land um the ongoing efforts of reconciliation um by islands

[0:00:46] Voice 4: trust in in a general sense by hornby and other islands that are actively engaged is important

[0:00:53] Voice 4: work and um respectful engagement and relationship building is definitely a priority for all of us

[0:01:02] Voice 4: And we listen, we acknowledge the truth and commit to do better, be better neighbors and work towards building strong and enduring relationships.

[0:01:15] Voice 4: My name is Tim Peterson. I'm elected on Mesquite Island. I'm the chair of the Hornby Island Local Trust Committee, joined today by Hornby Island trustees Grant Scott, Alex Allen, and together we constitute the Hornby Island Local Trust Committee.

[0:01:32] Voice 4: don't believe i've heard anything about regional director joining us today but hopefully he'll

[0:01:37] Voice 4: join us in a future meeting um with us we have um sonja zipanek uh marco comidas and online uh

[0:01:46] Voice 4: doing our mini administration is lisa mallard this meeting's an official forum for the local

[0:01:51] Voice 4: trust committee to make decisions about land use planning matters and to discuss relevant

[0:01:55] Voice 4: business and i just want to add that this is a place for employment and despite the fact that

[0:02:00] Voice 4: Some staff may be in their own homes.

[0:02:03] Voice 4: Our staff have a right to a safe and respectful workplace.

[0:02:09] Voice 4: Okay, so we have an agenda before us.

[0:02:13] Voice 4: And we'll look to trustees to see if there's any amendments to the agenda today.

[0:02:19] I

[0:02:21] Voice 4: had a couple of things.

[0:02:22] Voice 4: One is just a brief discussion around the July 4th meeting, which we can add.

[0:02:31] Voice 4: We'll add that in Section 15, if that's acceptable.

[0:02:36] Voice 4: and the other was just another discussion just about um the confusion about whether we have

[0:02:45] Voice 4: written a letter to come off student council following the most recent election i we sent

[0:02:50] Voice 7: i sent a card i

[0:02:51] Voice 4: know you sent a card but i don't know if we've sent anything formally i don't know

[0:02:54] Voice 4: so um we might want to consider whether we want to do that and let's put that under new business

[0:03:03] Voice 4: section 12 that's acceptable okay so then can i take it by general consent we'll adopt the agenda

[0:03:11] Voice 4: as approved yeah adopt the agenda as amended and so then we'll go into trustee report who'd like

[0:03:21] Voice 4: to go first okay what

[0:03:29] Voice 15: can you tell us everybody i just want to say uh quite a few changes in the

[0:03:33] Voice 15: trust lately the last trust council meeting in Nanaimo there's a new chair of the trust council

[0:03:41] Voice 15: elected Peter Buckham stepped down from it I don't exactly know really say why but a number

[0:03:51] of people ran three people ran for the position including Tim

[0:03:54] Voice 15: and Lord Patrick from South Green

[0:04:01] Voice 15: island is is she was elected the new chair and we've got a new uh cao he's been there now what

[0:04:10] Voice 15: two three months and what's his name again brawny brawny seems

[0:04:17] Voice 7: to be a decent you what

[0:04:21] Voice 15: can you say

[0:04:22] Voice 15: all right he's the big piece of boss but um seems like a nice guy he presents well at the meetings

[0:04:28] Voice 15: they went through quite a huge process to select so yeah i

[0:04:32] Voice 8: think on the

[0:04:33] Voice 15: island here though what

[0:04:34] Voice 15: i'm hearing is people are really frustrated with the length of time it's taken to get our

[0:04:39] Voice 15: bylaws in place so people can get security around short-term vacation rentals and

[0:04:43] Voice 15: and all the land use bylaws do we need to play so people will

[0:04:49] Voice 14: know the worst thing is not knowing

[0:04:51] Voice 14: we can get the bylaws and we can get uh community meetings so people can have their input hopefully

[0:04:57] Voice 14: Hopefully, we can get some consensus from the community around housing and short-term educational rentals and the other issues that are so critical to the people on the island.

[0:05:07] Voice 14: So, Kim, I'll just leave it there. Thanks.

[0:05:09] Voice 15: Great. Thank you. Alex?

[0:05:14] Voice 7: First off, if anybody was at the higher meeting, my apologies.

[0:05:19] Voice 7: If anybody was at the higher meeting, you didn't hear me apparently.

[0:05:23] Voice 7: Apparently, I have a little speaker and camera that I attached to my computer, and I stood on it earlier that day, and I wasn't even planning on speaking.

[0:05:34] Voice 7: I started to do a presentation, and my apologies about that.

[0:05:39] Voice 7: Yeah, so I'll just follow up on Grant's, the Trust Council down in Nyman.

[0:05:46] Voice 7: We talked more about civility.

[0:05:47] Voice 7: I think it was actually quite civil, our meeting this time around versus the one in September.

[0:05:57] Voice 7: Yeah, I'm very encouraged by him, I like him a lot, and ironically enough his wife is up

[0:06:03] Voice 7: there too, she's part of the BC Ferries presentation, basically presenting, you know, explaining

[0:06:10] Voice 7: why they've dissolved the ferry life community and went to another forum and was in danger,

[0:06:15] Voice 7: to. So, you know, so that was his partner. That was

[0:06:20] Voice 7: interesting. I mean, he falls in the workshop and you can say

[0:06:23] Voice 7: hello, my name is Jim. And of course, staffing was mentioned

[0:06:27] Voice 7: with me and we're basically at 60% staffing currently and it's

[0:06:32] Voice 7: it's ongoing challenge. Yeah, capacity capacity. 20% positions

[0:06:41] Voice 7: are vacant right now. We're on leave or they resign. So it's a

[0:06:44] Voice 7: it's a bit challenging uh and then i guess i'd like to say what really resonated with us was

[0:06:51] Voice 7: this one delegation of young couples from salt spring was just talking about how you know they

[0:06:57] Voice 7: both have jobs they can't attend any of the meetings and it was really frustrating and they

[0:07:02] Voice 7: said well who's you know one's a nutrition partnership the other one is a society but yeah

[0:07:08] Voice 7: it really struck home with all of us that we are really not um you know who's here in the union

[0:07:13] Voice 7: where's the young people um so i've been exploring you know trying to figure out how to get young

[0:07:21] Voice 7: people more involved we really can't daycare but there wasn't uh nobody was quite interested in

[0:07:27] Voice 7: that one yeah so if anybody has any ideas about trying to get young people here and um whether

[0:07:33] Voice 7: evening meetings rotate that's issues with staffing of course it's young so we'll try and

[0:07:38] Voice 7: figure that out to get more involved and that's my report thank you thank

[0:07:43] Voice 4: you trustee allen

[0:07:43] Voice 4: uh for my chair's report yes uh salt spain island um trustee laura patrick was elected

[0:07:49] Voice 4: as chair of trust council last week um congratulations laura i look forward to

[0:07:54] Voice 4: looking working forward uh to working with her on the executive committee as our new chair

[0:07:59] Voice 4: um big thanks to our outgoing chair peter lot come for his tenure as a service as as

[0:08:06] Voice 4: as chair of trust council.

[0:08:09] Voice 4: I see Scott mentioned our new CAO.

[0:08:15] Voice 4: I'm on the CAO performance evaluation committee,

[0:08:19] Voice 4: which continues to work on evaluating

[0:08:23] Voice 4: his first six months probationary period.

[0:08:25] Voice 4: I think it's going very well.

[0:08:27] Voice 4: It seems like he's getting up to speed well,

[0:08:31] Voice 4: a good listener and takes a very personal

[0:08:36] Voice 4: sort of gentle approach.

[0:08:37] Voice 4: so I think that's I think it's going well as everything that I'm hearing.

[0:08:43] Voice 4: Trust Council passed its budget for the fiscal year 2025-26. Approved the core elements of the

[0:08:52] Voice 4: draft strategic plan extending 2025 to 2028. Approved a natural area protection tax exemption

[0:09:04] Voice 4: exemption on Salt Spring Island. We discussed the island's trust use of social media, in particular

[0:09:11] Voice 4: platforms such as X, formerly known as Twitter. And Trust Council also amended and passed the

[0:09:21] Voice 4: Trust Council Bylaw 197, which is for local trust meeting procedures. And when that is adopted,

[0:09:27] Voice 4: it will supersede the local meeting procedures bylaws for all local trust areas. I was one of

[0:09:33] Voice 4: of the people who is uh not in support kind of like having our own individuals but will of dress

[0:09:40] Voice 4: council is the will of dress council so there we go um yes the vc fairies workshop uh we had a

[0:09:47] Voice 4: daytime presentation then we had an evening workshop which is i think there were maybe

[0:09:55] Voice 4: eight of us in attendance after a long day of dress council meetings not terribly surprising

[0:10:00] Voice 4: I think we're all a little tired

[0:10:01] Voice 4: and our tempers were a little short.

[0:10:05] Voice 4: Certainly gave some feedback though

[0:10:08] Voice 4: to those folks doing the engagement

[0:10:10] Voice 4: and that was well received.

[0:10:14] Voice 4: And as Trustee Allen mentioned,

[0:10:17] Voice 4: the delegation that we have from the young people,

[0:10:20] Voice 4: one of the considerations, of course,

[0:10:23] Voice 4: evening and or weekend meetings

[0:10:26] Voice 4: are certainly more accessible,

[0:10:29] Voice 4: But there are financial costs and then there's the availability of staff willing to work outside their normal working hours.

[0:10:38] Voice 4: So it's certainly something we can explore, but it's not as easily done as their regular daytime weekday meetings.

[0:10:48] Voice 4: So that's it's worth looking into. It's probably something we can't shift our main business meetings to all of them.

[0:10:56] Voice 4: but we could certainly look at doing a couple a year

[0:11:00] Voice 4: or something like that if there's sufficient interest.

[0:11:04] Voice 4: So with that, I'll move along

[0:11:08] Voice 4: and our next item is the public comment period.

[0:11:14] Voice 4: So this is the chance for members of the public

[0:11:17] Voice 4: to address their local trust committee.

[0:11:24] Voice 4: When addressing local trust committee,

[0:11:26] Voice 4: ask that you direct your comments to the local trust committee not other members of the public

[0:11:31] Voice 4: or staff speak about issues not other individuals be concise clear and respectful and ideally items

[0:11:39] Voice 4: on today's agenda or items um on the work plan and in stream for the local trust committee and

[0:11:47] Voice 4: at the very least please items within the islands trust jurisdiction and um so i'll look for a show

[0:11:56] Voice 4: hands and see if there's people who like to address local trust okay i'm going to start at

[0:12:02] Voice 4: this end and work across this way and then i'll go to the second row so please

[0:12:06] Voice 15: go ahead i would

[0:12:07] Voice 15: just like to um stress the importance of balancing the need to maintain water sustainability on the

[0:12:14] Voice 15: island with some of the land analysis and the need to keep people housed who

[0:12:20] Voice 12: are in secondary

[0:12:22] Voice 12: I know there's a moratorium, but I'm concerned that

[0:12:25] Voice 15: should something interfere with that

[0:12:28] Voice 15: moratorium, we're going to have a lot of unhoused folks while we're protecting water.

[0:12:32] Voice 15: So somehow those two things need to be considered as we move forward.

[0:12:44] Voice 15: So I am rising today, Wendy Burton, and I am speaking as the current chair of the Advisory

[0:12:51] Voice 15: Planning Commission for Hornby Island and also the former chair

[0:12:55] Voice 15: and

[0:12:56] Voice 3: the reason I'm naming myself

[0:12:58] Voice 3: and identifying myself will be obvious. I want to make a correction and a clarification for the

[0:13:05] Voice 15: purposes of our discussion today and our previous discussions and I hope our community meetings

[0:13:10] Voice 15: around the issue of the amendments to the OCP and the land use bylaws. First of all a correction

[0:13:18] Voice 15: It has been stated frequently in a flurry of letters that has been received by the local

[0:13:23] Voice 15: trustees that the Advisory Planning Commission did not recommend capping temporary use permits

[0:13:30] Voice 3: for short-term rentals.

[0:13:32] Voice 3: In fact, that is incorrect.

[0:13:35] Voice 3: The March 2022 referral response, which you have before you, many times before you, indicates

[0:13:46] Voice 3: case of the wisdom of seven people recommending, advising that the local trustee is considered

[0:13:54] Voice 3: capping temporary use permits for short-term rentals. In our most current referral, we were

[0:14:02] Voice 15: in scope only to look at the proposed revisions to the OCP and the land use bylaws. So we were

[0:14:10] Voice 15: silent on the matter of temporary use permits capping for short-term rentals it is incorrect

[0:14:16] Voice 15: to state that the advisory planning commission does not recommend we did and that advice stands

[0:14:23] Voice 15: so that's the first point i wanted to make the second is a clarification of the uh forming of

[0:14:29] Voice 15: the apc referral response three temporary use permits from our most recent referral which was

[0:14:36] Voice 15: was sent to you in November 2024.

[0:14:41] Voice 15: The summary of the Hornby Island

[0:14:44] Voice 3: APC recommendations

[0:14:45] Voice 3: provided in the draft minutes you have before you

[0:14:48] Voice 3: and in the January draft minutes,

[0:14:51] Voice 3: the January agenda package states,

[0:14:56] Voice 3: the Hornby Island APC has recommended

[0:15:00] Voice 15: we support vacation rental business licenses

[0:15:03] Voice 15: rather than to TUP's temporary use permit.

[0:15:07] Voice 3: The planning staff comments enforce this statement.

[0:15:10] Voice 3: The LTC has received recent public correspondence

[0:15:13] Voice 3: and APC recommendations,

[0:15:16] Voice 15: encouraging the business license approach

[0:15:18] Voice 15: to authorizing vacation rentals,

[0:15:20] Voice 15: that's a quotation.

[0:15:22] Voice 3: This summary omits the rest of the Hornby Island

[0:15:25] Voice 3: APC recommendations.

[0:15:27] Voice 15: The reason I'm reading this is because

[0:15:29] Voice 15: the language is very important.

[0:15:31] Voice 15: The Hornby Island APC supports short-term rental licensing by CBRD rather than Islands Trust TUP, but understands that the TUP is what Hornby Island has to work with at present.

[0:15:47] Voice 15: And I request that that continue to be added whenever it's made reference that the APC is in favour of business licensing.

[0:15:55] Voice 15: We do not recommend delaying regulating Hornby Island short-term rentals until business licenses can be managed by CBRD.

[0:16:03] Voice 15: We have been consistent since 2022.

[0:16:07] Voice 15: We recommend TUPs are only available to over-regulate and short-term rentals, and

[0:16:13] Voice 3: we recommend that be used as soon as possible, and we made that recommendation in March 2022.

[0:16:19] Voice 3: 22. We recommend that if when business licenses become a possibility if when the Hornby Island

[0:16:29] Voice 3: Local Trust Committee and planning

[0:16:30] Voice 15: staff engage in the process to investigate CVRD administered

[0:16:34] Voice 15: business licenses.

[0:16:36] Voice 3: I want to conclude by pointing out once again as the referral response summary

[0:16:43] Voice 3: summary indicates CVRD staff are quote quote interested

[0:16:47] Voice 15: to learn how LTC proceeds to regulate

[0:16:50] Voice 15: vacation rentals before further investigation into the feasibility of a business license but function

[0:16:57] Voice 15: is considered and is conducted this

[0:17:00] Voice 3: fact has been made clear several times and I'm simply bringing

[0:17:04] Voice 3: your attention once more thank you thank

[0:17:08] Voice 15: you and I saw some more hands up first here yes

[0:17:11] Voice 3: mine's a

[0:17:12] Voice 3: very small point it's in the land

[0:17:14] Voice 3: acknowledgement i think i i i may be wrong but i think we are in

[0:17:18] Voice 3: the seated territory now because the treaty was signed last week well

[0:17:23] Voice 4: that's a good point and uh

[0:17:24] Voice 4: i i haven't updated that i appreciate that okay

[0:17:29] Voice 15: yes on that point was it actually signed or that's

[0:17:34] Voice 15: what i heard the komox did but the two other governments haven't so there is

[0:17:39] Voice 15: they just they

[0:17:40] Voice 15: They agreed to go longer, but they said it would be two more

[0:17:43] Voice 15: years before they actually get all three signed.

[0:17:46] Voice 15: So it's still in that ambiguity.

[0:17:50] Voice 4: Yeah, I think it's still.

[0:17:52] Voice 4: And I believe they call that initially, if I'm

[0:17:56] Voice 6: not mistaken, which

[0:17:58] Voice 4: is not quite the same as having it fully,

[0:18:00] Voice 6: not

[0:18:01] Voice 4: completely finished.

[0:18:02] Voice 4: But I appreciate it.

[0:18:04] Voice 4: But that's quite a bit.

[0:18:08] Voice 4: And then I think on this end, yeah.

[0:18:10] Voice 15: um i'm going to stay seated because it's easier when i'm reading so my apologies but it helps me

[0:18:17] Voice 15: get things

[0:18:17] Voice 15: right um i want to start by expressing thanks to the trustee from the staff for your

[0:18:23] Voice 15: service for our community the apc as well you've dedicated time and effort to help strengthen and

[0:18:29] Voice 3: care for this island and you have our gratitude today you've got some big decisions to make and

[0:18:34] Voice 3: once it will shape our community and what i have to say at this point doesn't presume

[0:18:39] Voice 15: a decision

[0:18:39] Voice 15: I recognize you have a debate and a discussion to have.

[0:18:43] Voice 15: The potential deferral of the OCP project is particularly challenging,

[0:18:47] Voice 3: as you've got to balance respect for the wishes of the Comox, whose lands we stand on,

[0:18:53] Voice 15: new information about Orion's capacity for growth,

[0:18:56] Voice 15: and the many community members who urgently need access to safe, secure and affordable housing.

[0:19:02] Voice 15: The staff recommendation to defer the project, a project that has been years in the making,

[0:19:07] Voice 3: While the reasons are important, I suspect that many Hornby Islanders would support the

[0:19:13] Voice 15: trustees in accepting that recommendation.

[0:19:16] Voice 15: We want to encourage you to defer the whole of the OCP, including the vacation rental

[0:19:21] Voice 15: aspects, and will explain why we think you can

[0:19:23] Voice 15: do that without any negative impact.

[0:19:26] Voice 15: But first, let me address the idea of a cap on the number of vacation rentals.

[0:19:31] Voice 15: We believe the current number of renters on the island is both stable and sustainable,

[0:19:35] Voice 15: But through the MRPT, they support affordable housing as well as hundreds of workers, artists, and businesses, particularly through the winter, when owners do substantial maintenance on their properties.

[0:19:47] Voice 15: We're not opposed to the idea of a cap.

[0:19:50] Voice 15: What we are opposed to is setting one arbitrarily in the absence of community consultation and the

[0:19:56] Voice 3: absence of unbiased valid information.

[0:20:00] Voice 3: Please don't accept

[0:20:00] Voice 15: the recommendation to set a cap now.

[0:20:03] Voice 15: There will always be people who believe short-term vacation rentals should be stopped.

[0:20:08] Voice 15: There will always be people who believe that any limitations on a property owner are unreasonable.

[0:20:14] Voice 15: The remarkable thing is, out of what has been a divisive and difficult

[0:20:18] Voice 3: situation, our community

[0:20:20] Voice 3: has created a general consensus about how vacation rentals should be managed.

[0:20:25] Voice 3: ISTRA and the ABC are aligned on most of the recommendations.

[0:20:28] Voice 3: That includes floodable water, functioning septic systems,

[0:20:32] Voice 15: capacity limits, off-street parking, and controls on the number of visitors in need.

[0:20:37] Voice 15: In asking

[0:20:38] Voice 15: you to defer the whole OCIPR project,

[0:20:40] Voice 3: if you choose to defer at all, we want to underline that agreement.

[0:20:44] Voice 3: Deferring will not send us backwards on vacation rentals. All the progress and improvements that have been made will continue and grow.

[0:20:51] Voice 3: It's just not the same issue it was in 2022.

[0:20:54] Voice 3: Over the five years since you referred vacation rentals to the APC, the existing rules, regulations and requirements have been brought fully into the light.

[0:21:05] Voice 3: An

[0:21:05] Voice 15: example here, most in the current IA area, so that's Whalen Station, Heisel, Al, Anderson, now have the required CEPFIC certification, something that no one even understood in 2023.

[0:21:17] Voice 15: me

[0:21:17] Voice 3: through. Another change is the MRT. Added to the vacation rentals we started in the

[0:21:24] Voice 3: beginning of 2022, vacation rentals are generating $50,000 to $75,000 every year specifically

[0:21:31] Voice 3: for affordable workforce housing here on Bambi. That's about $200,000 so far, not small change.

[0:21:40] Voice 3: And then you have the province's short-term big regulations arriving in 2024. They provide

[0:21:46] Voice 3: by and at no cost to the Islands Trust or the LTC, several of the things the APC recommended

[0:21:51] Voice 3: in 2020. Registration. Everyone has to be registered by May 1st of this year, and soon

[0:21:59] Voice 3: after that, you will actually have access to unbiased information, something no one

[0:22:04] Voice 3: has right now. Severe penalties for illegal operations. They're up to $50,000. Enforcement.

[0:22:13] Voice 15: The provincial enforcement arm can address those not following rules like capacity or

[0:22:18] Voice 15: season restrictions.

[0:22:19] Voice 15: And maybe most importantly, the ability for the Comox Valley Regional District to offer

[0:22:24] Voice 15: licenses for vacation rentals.

[0:22:27] Voice 15: We believe, and you've heard today the OPC supports, that licensing is the best solution

[0:22:32] Voice 15: to regulate and manage vacation rentals, that the time-consuming and unwieldy TUP solution

[0:22:39] Voice 15: is a solution only because there was no other option.

[0:22:43] Voice 15: If you choose to pause the whole OPC, the opportunity opens to begin business license

[0:22:48] Voice 15: discussions with the CBRD alongside discussions to have them provide building inspection services.

[0:22:55] Voice 15: We know what the regulations are going to be. They're in the current bylaw,

[0:22:59] Voice 15: they're in the draft bylaw. Nobody's debating what's in those bylaws. That conversation can

[0:23:05] Voice 15: begin with the

[0:23:06] Voice 3: information the CBRD needs to have it. We think all of this together means that you

[0:23:11] Voice 3: can in all good conscience defer all of the OPC project and be confident that vacation rentals

[0:23:17] Voice 3: will be responsibly managed and monitored at the cost and on the initiative of the province,

[0:23:24] Voice 3: not the cost to the Island Trust.

[0:23:29] Voice 14: Thank you. And then in the middle row?

[0:23:31] Voice 14: Yes.

[0:23:32] Voice 6: Thank you.

[0:23:37] Voice 14: I'm Rory Moore.

[0:23:38] Voice 14: I live at 4200 Rowan Road with my

[0:23:41] Voice 4: wife, Lorna, and my son, Connor.

[0:23:43] Voice 4: I'd like to...

[0:23:44] Voice 4: Is this about an application?

[0:23:46] Voice 4: Yes.

[0:23:47] Voice 4: And you're the applicant?

[0:23:48] Voice 4: Yes.

[0:23:48] Voice 4: I'll give you an opportunity to speak when we get to the application.

[0:23:51] Voice 14: It also

[0:23:51] Voice 4: relates to the bylaws, but it all ties together.

[0:23:55] Voice 4: Anything that's specific to your application, let's save for when we get there.

[0:23:59] Voice 4: Sure.

[0:23:59] Voice 4: Okay.

[0:23:59] Voice 4: And then in the back.

[0:24:05] Voice 13: Hello.

[0:24:06] Voice 13: My name is John Grayson.

[0:24:10] Voice 14: I sent to the trustees and the planners an email yesterday outlining an error on

[0:24:18] Voice 13: page 99 of the agenda pack where the map on the agenda pack has been misinterpreted from the original map of

[0:24:31] Voice 14: the study that was relied on in 2001.

[0:24:34] Voice 14: 2001. So I have here a copy for each of the trustees and the clerk, where the two maps

[0:24:42] Voice 14: are put side by side. And what has accidentally occurred here,

[0:24:47] Voice 5: in my opinion, is that the

[0:24:50] doubling of the 1A designation for the waiting station peninsula is not

[0:24:57] Voice 14: justified whatsoever

[0:24:58] Voice 14: so whenever uh when you compare schedule b1 sorry b2 which is currently in force

[0:25:05] Voice 14: and

[0:25:05] Voice 13: the maps from 2001 both maps are essentially identical and they

[0:25:14] Voice 14: do not include

[0:25:16] Voice 14: doubling the 1a zone for the wind station peninsula so

[0:25:22] Voice 5: i'll just simply give you copies

[0:25:23] Voice 5: a license in your inbox from as of yesterday. I

[0:25:27] Voice 15: can take those over. Great, thank you, I appreciate it.

[0:25:35] Voice 4: Okay, thank you.

[0:25:38] Voice 4: Before we move on, is there anyone else who hasn't had a chance to speak,

[0:25:42] Voice 4: who'd like to speak? Okay,

[0:25:45] Voice 4: not seeing any, let's move on to the next section. So we have the minutes

[0:25:54] Voice 4: from january 24th for adoption of the trustees and the amendments to those minutes

[0:26:07] Voice 4: okay we'll take it by general consent there are adopted and then we have the meeting minutes from

[0:26:13] Voice 4: the special meeting of february 7th for adoption as well anything on those nope i'll adopt them

[0:26:20] Voice 4: as well by general consent uh no resolutions without report uh without meeting report or

[0:26:28] Voice 4: advisory planning commission so that takes the follow-up action list on page 15 and i'll look

[0:26:35] Voice 4: to staff to see if there's any updates you'd like to provide as well

[0:26:38] Voice 15: and

[0:26:40] Voice 4: trustees any questions

[0:26:45] Voice 7: so anything to do with ian cox we have to wait like regarding the um november 2024

[0:26:52] Voice 7: before the tower is out in the bay or is out to out in terms of whether DP would be required.

[0:27:05] I

[0:27:09] Voice 15: don't have any updates for you, and typically we can't slide all the current areas onto

[0:27:15] to coming to the federal ground what's the point but we can double check that for you and that's

[0:27:23] Voice 6: okay

[0:27:26] Voice 15: um

[0:27:33] Voice 14: first

[0:27:41] Voice 4: item under the january 24th 2025 i'll just let trustees know um that the

[0:27:51] Voice 4: request to executive committee around uh advocacy to the ministry from um uh i believe it was from

[0:28:03] Voice 4: from high seat anyway regarding the peace of crown land and aspirations of community for um

[0:28:09] Voice 4: uh to get tenancy there um that executive committee has been considering that and has

[0:28:16] Voice 4: has asked staff to do some work to bring back on that.

[0:28:20] Voice 4: So it's not much of news in terms of an update,

[0:28:26] Voice 4: but that it hasn't been lost.

[0:28:28] Voice 4: It is on the executive committee's follow-up action list

[0:28:32] Voice 4: and hope to hear more on that soon

[0:28:36] Voice 4: and be able to report out more information.

[0:28:42] Voice 4: Okay, there's nothing else on the follow-up action list.

[0:28:46] Voice 4: We can go to the applications and referrals

[0:28:48] Voice 4: referrals and starting on page 17 uh temporary permit and um no um and this is coming to us from

[0:29:02] Voice 4: planner from itis go ahead

[0:29:06] Voice 15: so the purpose of this report is to seek approval from the local

[0:29:12] Voice 15: testimony for temporary permit application from the owner of the subject property to establish

[0:29:18] Voice 15: a detached residential dwelling unit to provide temporary accommodation for a relative or

[0:29:24] Voice 15: caregiver and affordable rental accommodation under the Residential Tenancy Act.

[0:29:30] Voice 15: Staff are recommending the LTC approve issuance of the permit.

[0:29:34] Voice 15: The proposal is proceeding as the result of by-law enforcement action.

[0:29:39] Voice 15: The owner applied for and received approval for a siting and use permit in 2024 to construct

[0:29:45] Voice 15: a detached accessory garage and storage building.

[0:29:49] Voice 15: The owner proceeded to construct an unauthorized

[0:29:52] Voice 15: attached two-story, six-meter-high building

[0:29:55] Voice 15: with a garage and storage area on the first floor

[0:29:58] Voice 15: and a two-bedroom.

[0:30:00] Voice 15: 90 meter squared separated dwelling unit with an attached covered deck on the second floor.

[0:30:06] Voice 15: So construction of the dwelling unit is actually not complete and has been halted since enforcement

[0:30:11] Voice 15: began in 2024. Potential issues with this application include that if issued the dwelling

[0:30:20] Voice 15: unit would only be permitted for up to three years through this temporary use permit and the owner

[0:30:26] Voice 10: would be

[0:30:26] Voice 15: required to apply for a TEP renewal after that time. If renewal is not granted and the TEP

[0:30:32] Voice 15: expires, by-law enforcement action will begin again. The owner would be required to apply for

[0:30:39] Voice 15: rezoning or the dwelling unit would have to be decommissioned by removing the kitchen and any

[0:30:45] Voice 15: residents living in the unit would be required to move out. Although staff are recommending issues,

[0:30:50] Voice 15: the LTC does have a few alternative options to consider

[0:30:56] Voice 15: when it comes to issuing temporary use permits.

[0:30:59] Voice 15: Mainly they may refer the application

[0:31:01] Voice 15: to the advisory planning commission if they wish.

[0:31:03] Voice 15: They may also consider requiring the owner

[0:31:06] Voice 15: provide a letter of undertaking

[0:31:08] Voice 15: to decommission the dwelling unit upon TAP expiry,

[0:31:12] Voice 15: which would ensure compliance with the bylaws.

[0:31:16] Voice 15: Issues of the TAP should not be perceived as a guarantee

[0:31:19] Voice 15: of future bylaw amendment

[0:31:21] Voice 15: application approval. However, it's an opportunity for the LTC to allow

[0:31:25] Voice 15: flexible housing under certain conditions for a specified period of time. The LTC may also use

[0:31:32] Voice 15: the period of the TEP issued as an opportunity to determine if the proposed use is compatible

[0:31:37] Voice 15: with the surrounding neighborhood and environment. TEP notices were circulated to surrounding property

[0:31:43] Voice 15: owners and residents on March 4th, 2025 in accordance with the Hornby Islands Development

[0:31:48] Voice 15: procedure bylaw. The notification ended on March 20th, 2025. Yesterday, the notice was published

[0:31:55] Voice 15: in the Hornady Island Tribune on March 12th. The LTC now received two pieces of public

[0:32:01] Voice 15: correspondence in support of the temporary use permit from adjacent neighbors at 4100

[0:32:07] Voice 15: Roburn Road. Again,

[0:32:10] Voice 10: staff are recommending

[0:32:10] Voice 15: issuance because the proposed temporary use

[0:32:12] Voice 15: complies with housing policies and the temporary use permit guidelines in the OCP. Measures are in

[0:32:19] Voice 15: place to ensure that the proposed use has minimal impact on the land environment and neighbors

[0:32:24] Voice 15: and the impacts to surrounding properties are measurable. I believe that the owners and

[0:32:30] Voice 15: applicants are present to speak to the application and answer any other questions.

[0:32:49] Voice 4: So applicants are here, and you want to add anything to the staff report?

[0:32:54] Voice 4: Yeah, just a few words here, if I may.

[0:32:58] Voice 14: So first I'd like to apologize for not undertaking this in a secretive corrective of the rules

[0:33:05] Voice 14: before we began construction.

[0:33:10] Sorry.

[0:33:13] um so and i just wanted to make a few remarks that i

[0:33:16] Voice 14: could download our application

[0:33:23] Voice 14: essentially what we're trying to do here is build a secondary suite to the house arts on

[0:33:28] Voice 14: under the existing bylaws there is no provision for a detached secondary suite it must be enclosed

[0:33:35] Voice 14: closed within a principal residence so the only means they had to build and bring this into

[0:33:41] Voice 14: compliance was to to seek a temporary use permit however this is only a temporary solution to what

[0:33:48] Voice 14: is going to be a long-term we are pleased to see that one of the proposed divisions to the bylaws

[0:33:55] Voice 14: would allow for caps or e-cats and lots of over two hectares and we are obviously supportive of

[0:34:03] Voice 14: this change as it would bring our structure into compliance with the land use bylaw. We also encourage

[0:34:09] Voice 14: the Land Trust Committee to consider applying this change to lots of hectares. I believe it allows

[0:34:17] owners and tenants to

[0:34:18] Voice 14: build structures that best meet their needs and best suit the lay of property

[0:34:23] Voice 14: and it allows for flexibility without really adding too density or existing land use bylaws.

[0:34:30] Voice 14: that's um that's all i really got to say thank you for the opportunity okay thank you trustees

[0:34:41] Voice 14: um trustee yeah

[0:34:42] Voice 15: yeah sorry

[0:34:45] Voice 7: i did a mistake there i was supposed to make you speak at the town hall

[0:34:48] Voice 7: not an application so i've asked for the chair committee to allow

[0:35:17] Voice 6: Yeah,

[0:35:18] Voice 4: and I would just state that in general, that would be the case. I would ask folks

[0:35:25] Voice 4: to speak at the town hall um but there we do have some latitude so i'm going to look to trustee scott

[0:35:32] Voice 4: are you you're willing to hear from a member of public sure on the application okay obviously

[0:35:38] Voice 4: you are so um go ahead yeah if you could please read that for me well

[0:35:43] Voice 13: you should read it that's

[0:35:44] Voice 4: to

[0:35:45] Voice 13: read it, please.

[0:35:47] Voice 13: I'm not going to read it, actually.

[0:35:49] Voice 14: It's a wonderful book.

[0:35:51] Okay.

[0:35:52] This

[0:35:54] Voice 14: is why I asked it.

[0:35:57] Voice 15: You read it to us.

[0:35:59] Voice 15: I don't.

[0:36:02] Voice 15: We've

[0:36:07] Voice 14: said he can speak, so

[0:36:09] Voice 14: we're glad to speak, and then we'll continue

[0:36:12] Voice 14: with

[0:36:13] Voice 13: the process, okay?

[0:36:15] Voice 13: Go ahead.

[0:36:16] Voice 13: This is addressed to Alice Cross,

[0:36:19] Voice 13: and this started back

[0:36:21] Voice 13: in June of 24.

[0:36:22] Voice 13: I discovered early in June of 24 that my neighbor, lot number 11,

[0:36:29] Voice 13: pound 28020 Hornby Island, was starting construction of something large

[0:36:34] Voice 13: on said land on my west border.

[0:36:40] Voice 13: I called Ian Cox of Island's Trust, contacted to inquire about the activity next door.

[0:36:49] Voice 13: He got back to me and said an application for a permit has been received on April 15,

[0:36:57] Voice 13: 24 to build a two-bay garage workshop with a half-sized storage upstairs.

[0:37:10] Voice 13: Since then, without any communication to Highlands Trust or approval from Highlands Trust, the

[0:37:18] Voice 13: The building continued on, and a full street on the second floor was built.

[0:37:25] Voice 13: It includes two-bedroom, kitchen, laundry, bathroom, living room, and full veranda, including septic.

[0:37:38] Voice 13: I've been in communication with Islands Trust since June of 2014 about every stage of construction.

[0:37:45] Voice 13: There has been no attempt by Island's Trust to halt the construction until recently when

[0:37:54] Voice 13: all construction stopped.

[0:37:56] Voice 13: All that is left to do now is drywall and staircase.

[0:38:01] Voice 13: When I asked the owner why he had sent in a false application, he told me that he intentionally

[0:38:09] Voice 13: lied on his original...

[0:38:11] Voice 13: I'm

[0:38:11] Voice 4: just going to stop you for a moment.

[0:38:13] Voice 4: Yes.

[0:38:14] Voice 4: i'm not going to permit any um any comments about any other individuals

[0:38:19] Voice 4: so if you can just stick to what you have to say

[0:38:26] Voice 4: okay so you are aware island struts

[0:38:30] Voice 13: is aware that he intentionally lied

[0:38:33] Voice 4: that's i'm not going to permit that type of language here but that's so i just a moment

[0:38:37] Voice 4: i'm going to interrupt you now the local trust committee has made an exception because you're

[0:38:41] Voice 4: given incorrect information about the timing to speak but one of the things regardless of

[0:38:46] Voice 4: when you speak i'm not going to permit assertions about other individuals so i'm saying i shouldn't

[0:38:53] Voice 4: speak now i'm saying you should use language that doesn't that is respectful and doesn't make

[0:39:00] Voice 4: assertions about the actions of other individuals so you can speak to the application the part of

[0:39:04] Voice 4: application that you clearly do not um support that's fine but please leave individuals out of

[0:39:12] Voice 13: your discussion

[0:39:13] Voice 4: let's help us for sure yes i object it's going to be good okay thank you

[0:39:19] Voice 4: and uh so just before we proceed the reason that we usually have um separation of members of the

[0:39:27] Voice 4: public um to speak on these matters at the public uh comment period rather than during

[0:39:34] Voice 4: the applications is so that we don't generate any kind of back and forth um so so i appreciate that

[0:39:42] Voice 4: you were given incorrect advice and we've let you speak now and um so we're now going to go

[0:39:49] Voice 4: back to our regular procedure and we're looking at the application here so trustees any um comments

[0:39:56] Voice 4: your questions as we proceed well

[0:39:59] Voice 15: i'm kind of confused because as i agree that it sounds to

[0:40:07] Voice 14: me like i'm hearing this right the application went in over a year ago that's right

[0:40:12] Voice 14: no i'm not

[0:40:14] Voice 14: speaking to

[0:40:15] Voice 13: you what the application that we have over a year ago

[0:40:20] Voice 7: is

[0:40:22] Voice 15: not what has been built there

[0:40:25] Voice 15: is this true this is true

[0:40:26] Voice 4: yes yep

[0:40:32] Voice 4: sir i'm just going to ask you to to to stop talking at this point okay well

[0:40:39] Voice 4: just just

[0:40:40] Voice 4: for clarity uh right now i'm only going to hear from people that i call on as the chair

[0:40:46] Voice 4: so um there's no there's direct questions only and trustee trustee scott go ahead

[0:40:54] Voice 4: will you vote to say to me

[0:40:55] Voice 15: yeah for the chair i'll verify that um along with the temporary

[0:40:59] Voice 15: use permit application the owners also submitted an amended sighting and use permit

[0:41:06] Voice 15: so that a new sighted news from has been submitted as well okay thank you so if you're concerned

[0:41:15] Voice 15: about the previous site and use permit that was issued last year you know what's currently there

[0:41:20] Voice 15: is it sounds to me like this is more of a various situation there because it's going at variance to

[0:41:27] Voice 15: the existing zoning it's not no it's a new it's a use of an accessory building uh as a dwelling unit

[0:41:38] Voice 15: which is currently not permitted it's not a permitted use in the zoning bylaw so we can't vary

[0:41:43] Voice 15: vary use or density, you can vary height, siting, setback.

[0:41:53] Voice 14: Trustee Allen and Hinshaw, from me.

[0:41:59] Voice 5: Just that I'm totally confused.

[0:42:06] Voice 5: Tim, can you clarify this?

[0:42:08] Voice 4: Well, I think what we just heard is that

[0:42:11] Voice 4: there was a siting and use application that was received

[0:42:16] Voice 4: and that subsequently there's been a new one

[0:42:19] Voice 4: that's i assume amended um as well subject to the issue

[0:42:24] Voice 4: so this is not temporary instrument

[0:42:27] Voice 4: and i just also want to um i want to highlight that of course there are alternatives set out in

[0:42:34] Voice 4: the staff report here but one of them that's that's not mentioned is if trustees feel like

[0:42:41] Voice 4: you need to gather further information before making a decision today that's that's perfectly

[0:42:49] Voice 4: that's noted here is referral to the CBC but in addition or instead of that we could also

[0:42:57] Voice 4: defer

[0:42:57] Voice 11: and gather more information so just remind trustees that you're not obligated to make a

[0:43:02] Voice 11: decision for or against today. Trustee Allen?

[0:43:10] Voice 7: Well this is you know in my history as a trustee

[0:43:14] Voice 7: there's been many times where we have approved something where it's asked for forgiveness over

[0:43:20] Voice 7: permission um i'm just curious when when um when did you decide to build this additional top of the

[0:43:26] Voice 7: garage after the site news program like what was the well it

[0:43:33] Voice 14: was it was a it was a consideration

[0:43:35] Voice 14: right at the start like it was we had looked at getting proper approvals but we got the advice

[0:43:42] Voice 14: from planning that um the 90 square meters that's allowed for secondary residents is is included

[0:43:51] within the 300 square meters for principal residents i've since had different interpretations

[0:43:57] that it's excellent so when we looked at that we then would have needed both a temporary use

[0:44:03] permit as a variance program and in speaking with uh people we took the advice of trevor

[0:44:11] we're renting now that we should just apply for abroad and build under the radar section

[0:44:19] which is what we did and and it was brought to bylaw's attention so at that point when we got

[0:44:26] the notification that bylaws had that we stopped construction and attempted to get the proper

[0:44:31] approval and

[0:44:37] Voice 7: i will note that it's not a vacation it's not going to be a vacation rental family

[0:44:41] Voice 7: or a family member who's actually full-time in play year-round?

[0:44:52] Voice 7: No,

[0:44:52] Voice 6: this is an

[0:44:52] Voice 7: awkward one, to be honest,

[0:44:54] Voice 15: and I'm not sure how to

[0:44:58] Voice 7: contrast it.

[0:45:00] Voice 7: Scott?

[0:45:01] Voice 7: Well, you know,

[0:45:04] Voice 15: it says the land use bylaw

[0:45:06] Voice 15: permits a secondary suite, maximum 90 square meters,

[0:45:11] Voice 15: located wholly within, and this is underlined,

[0:45:14] Voice 15: with principal residential

[0:45:16] Voice 5: dwelling on the lot.

[0:45:18] Voice 5: It does not permit the use of an accessory building for structure as a dwelling unit.

[0:45:27] Voice 4: And just as a point of information, trustees, I note that our next regular scheduled meeting is May 16th.

[0:45:35] Voice 4: So that may or may not factor in your deliberations about whether you want to make a decision today or gather more information.

[0:45:43] Voice 4: Just a point of information.

[0:45:51] Voice 2: Well, I'm going to just put

[0:45:53] Voice 7: it out there and then we'll see how it goes.

[0:45:54] Voice 7: all right i do i i move that the ormond island local trust committee approved

[0:45:59] Voice 7: issued a temporary sprint pltup 2024 0177 so

[0:46:07] Voice 13: moved do you have a seconder i'll second it

[0:46:13] Voice 4: and then we can discuss we can still deferral is still an option so um discussion just

[0:46:21] Voice 7: so we

[0:46:22] Voice 7: can discuss it further um this is awkward because you know it ticks all the boxes with as you know

[0:46:32] Voice 7: was indicated and it was just how it was approached you know and uh you know one day

[0:46:43] Voice 7: but it's not happy and it's just uh but yeah it's good it's providing housing for their

[0:46:52] Voice 7: child and it's you know there's nothing about to find a place anywhere else and it's just sort of

[0:47:01] Voice 2: so that's where i'm looking at

[0:47:02] Voice 7: um this is not like a family living in that place it's not going to be

[0:47:08] Voice 7: it's one individual i don't see how i'm not sure what kind of impact it's going to have on the

[0:47:16] Voice 7: name is frankly like how loud whatever much in terms of yeah so it's sort of like my ramblings

[0:47:27] Voice 7: right now

[0:47:28] Voice 6: trustee

[0:47:29] Voice 14: scott can i just ask have there been any comments from other people

[0:47:34] Voice 7: in the area

[0:47:37] Voice 7: yes are there two letters two

[0:47:41] Voice 5: one two letters of support and two others as well so there's three i am in korea

[0:47:47] Voice 5: Yes.

[0:47:49] Voice 5: Are you in support?

[0:47:51] Voice 5: Very much. We meet with the closest neighbors.

[0:47:54] Voice 5: With the closest neighbors,

[0:47:55] Voice 5: we're in support of it.

[0:47:57] Voice 5: The other neighbor on the other side has

[0:47:59] Voice 5: three growing units on it.

[0:48:01] Voice 5: On a 10-acre lot.

[0:48:04] Voice 7: So

[0:48:04] Voice 5: you're not next door to this property?

[0:48:07] Voice 5: Yes, I am.

[0:48:12] Voice 5: I'm 11A.

[0:48:13] Voice 5: I'm a subdivide of this property.

[0:48:17] Voice 5: Chris, you're okay with it?

[0:48:20] Voice 13: Okay.

[0:48:21] Voice 13: And I'm not number 10, I'm against it.

[0:48:24] Voice 5: Okay.

[0:48:26] Voice 5: Not number 10 has three dwelling units already, which is more than you.

[0:48:33] Voice 4: I'm just going to redirect this back to this is the decision making table here.

[0:48:38] Voice 4: Discussion here, please.

[0:48:42] Voice 4: Do you have further questions for staff or for any comments?

[0:48:51] Voice 14: And you?

[0:48:51] Voice 14: you? Yes. No, it's okay.

[0:49:00] Voice 15: Okay, is it understood that you can't use this as a short term

[0:49:04] Voice 15: vacation? Is there any? Is there any restriction on that or

[0:49:11] Voice 15: statement?

[0:49:13] Voice 15: Is it? I mean, it's been, it certainly sways on for

[0:49:18] Voice 14: discussion, but there's no control with that.

[0:49:30] Voice 15: the temporary use permit is very specific but being used for residents for the relative

[0:49:37] Voice 15: caregiver rental accommodation under the residential tenancy act which is not short term okay so

[0:49:43] Voice 15: So that'll be right in the TEP.

[0:49:46] Voice 15: What I had probably at the draft time.

[0:49:49] Voice 4: Oh, that's good.

[0:49:50] Voice 4: It's good.

[0:49:52] Voice 4: So that is

[0:49:53] Voice 4: covered in, in, that will be covered directly.

[0:49:56] Voice 7: It's a temporary thing to see whether there's issues that are going to happen or complaints.

[0:50:04] Voice 7: And if there is, then it's not permanent.

[0:50:08] Voice 7: Okay.

[0:50:10] Voice 4: Okay.

[0:50:13] Voice 4: Okay.

[0:50:14] Voice 4: So any further discussion?

[0:50:17] Voice 4: Not seeing any, I'll call the question.

[0:50:19] Voice 4: All those in favour?

[0:50:21] Voice 4: And that motion carries.

[0:50:25] Voice 4: Okay, so next we have a horns co-op starting on page 46.

[0:50:39] Voice 4: Did you just want to announce that you're going to do that?

[0:50:44] Voice 4: This one is the issuance of a development variance permit.

[0:50:51] Voice 7: Yeah, I think I could use myself as an employer.

[0:50:54] Voice 7: is it okay on this one i don't think i have to do any other one but i might have to get staff advice

[0:51:00] Voice 4: okay yeah i'm perfectly reasonable to get staff advice and we can take time for that um

[0:51:07] Voice 4: so this is also over to planner for midas to introduce yeah

[0:51:12] Voice 15: thank you chair peterson so the

[0:51:16] Voice 15: purpose of this report is to provide information to the ltc for consideration of a permit

[0:51:22] Voice 15: It's required to facilitate the redevelopment of the Furniture Co-op property at 5875

[0:51:27] Voice 15: Patrickville Road, Central and Melbourne Square.

[0:51:29] Voice 15: The project includes construction of a new co-op store building with a grocery and a

[0:51:34] Voice 15: hamburger store, and a post-liquor store, deli, office rooms, and clothing areas.

[0:51:39] Voice 15: The LTC has already issued a development variance permit for the relaxation of setbacks, as

[0:51:46] Voice 15: well as a development permit for proposed development in the commercial centers

[0:51:51] Voice 15: retailers of their accommodations development permit area however this additional dvp for the

[0:51:58] Voice 15: relaxation of the maximum building height restrictions is required for the proposed plans

[0:52:05] Voice 15: so a full analysis of the proposed project at the farming co-op was provided to the ltc at their

[0:52:11] Voice 15: regular business meeting on november 1st 2024

[0:52:13] Voice 10: those permits were both approved so i won't go

[0:52:17] going to detail

[0:52:18] Voice 15: about the whole project again. This application

[0:52:21] Voice 15: really just asks the LTC to consider only the development

[0:52:24] Voice 15: variance permit during the height variance as the other the

[0:52:28] Voice 15: other second setback variances and the development permit for

[0:52:33] Voice 15: DPA have already been considered approved. Notification of the

[0:52:38] Voice 15: DPP was sent to property owners and residents within the

[0:52:41] Voice 15: vicinity on

[0:52:42] Voice 15: March 4 2025 in accordance with the Local

[0:52:45] Voice 15: government act and the rv development procedures by law no public comments have been received

[0:52:52] Voice 15: staff recommends issuing a permit because the height of the new general store building is

[0:52:57] Voice 15: necessary to enable the continued operation of services and stores at the board of co-op

[0:53:03] Voice 6: without site constraints also the proposed grants would not contradict the rv official community

[0:53:10] plan policies as well the use and

[0:53:14] Voice 15: structures are supported by the lgb zoning regulations and i

[0:53:20] Voice 15: believe the applicant is present online igor is present to speak to the variants and answer any

[0:53:25] Voice 15: questions as well should be in the zoom yeah i'm not sure if anyone's here in person as well but

[0:53:32] Voice 15: But okay,

[0:53:35] Voice 4: so online there, anything to add to the staff report?

[0:53:42] Voice 8: Yeah, thanks, everyone.

[0:53:45] Voice 8: Scott with AFC Construction here, here with Emily from Lucky Studios.

[0:53:50] Voice 8: Emily, do you want to give a little background?

[0:53:52] Voice 8: Just I know it's being recommended, but just to give everyone some background on

[0:53:55] Voice 8: sort of the reasonings for the height variance.

[0:53:59] Voice 1: Sure, definitely.

[0:54:01] Voice 1: Nice to meet you.

[0:54:02] Voice 1: My name's Emily Dobniak.

[0:54:03] Voice 1: I'm an architect with Lucky Studio, the project architect on this one.

[0:54:08] Voice 1: We are asking for the height variance because, as you know, the priority is to keep the existing store open and functioning while the new store is being constructed, which gives us a fairly limited footprint.

[0:54:25] Voice 1: print um and so the proposal for the store will have a single uh floor plan with a mezzanine for

[0:54:32] Voice 1: the offices for the staff in order to get the height uh required for um that programming to

[0:54:41] Voice 1: work and to also meet the civil engineers recommendations for how we grade around the

[0:54:48] Voice 1: property, we are pushing just right up against that limitation for the height. I'll note that

[0:54:58] Voice 1: it's only an extra 0.82 meters to the top of the parapet. We are asking for a 2.25 meter relaxation

[0:55:07] Voice 1: and that is to allow for our screening of mechanical equipment. So we're posing a

[0:55:14] Voice 1: a screen element around any equipment that would be on the roof and that's one just to make sure

[0:55:22] Voice 1: it's not visually obtrusive and also to help acoustically with the campground next door to

[0:55:28] Voice 1: make sure that the building isn't disrupted to them so it wouldn't have any impact on like

[0:55:34] Voice 1: overlook or anything into the campground it's mostly just to accommodate being able to have

[0:55:40] Voice 1: that acoustic barrier generally speaking mechanical equipment wouldn't be considered

[0:55:45] Voice 1: part of building height anyways but we just wanted to make sure that everyone was um aware and uh

[0:55:51] Voice 1: supportive of the overall building okay

[0:55:57] Voice 4: thank you trustee scott any questions or you're ready to

[0:56:01] Voice 4: make a motion no i'll make the motion go

[0:56:04] Voice 15: ahead at the hornby island global trust committee approved

[0:56:08] Voice 15: include issuance of development variance permit plebp 2024

[0:56:14] Voice 14: -03

[0:56:15] Voice 4: -41 second that motion um further

[0:56:19] Voice 4: discussion no I'll just add this is sort of the continuation of the project and it's not a massive

[0:56:28] Voice 4: massive height difference. So favor. Anything to add? No, but

[0:56:37] Voice 4: did you say it's it's a two

[0:56:41] Voice 15: meter variance is a little 2

[0:56:43] Voice 10: .252.

[0:56:45] Voice 15: Okay, okay.

[0:56:46] Voice 13: So somewhere around seven feet.

[0:56:51] Voice 4: Okay, so if there's

[0:56:54] Voice 4: nothing further, I'll call the question all those in favor.

[0:56:58] Voice 4: and that carries call trustee allen back in okay so starting on page 65

[0:57:39] Voice 4: and the development permit application and over to planet minus yes

[0:57:46] Voice 15: thank you again

[0:57:47] Voice 15: under consideration today um so this is for um pldp 2025-0204

[0:57:59] Voice 15: floor. Another proposed development on the site central

[0:58:07] Voice 15: road. So this is this report is to provide information to the

[0:58:12] Voice 15: LTC for consideration of the permit that's required to

[0:58:15] Voice 15: facilitate development of a new Verizon cafe building on the

[0:58:21] Voice 15: property. The proposed new cafe would replace the old bike shop

[0:58:26] Voice 15: shop building in ringside market with the new uh verizon cafe that would move into it

[0:58:32] Voice 15: um the proposed building is 3.5 meters in height and 39 meters square in floor area with a 12 meter

[0:58:39] Voice 15: spirit awning um it's similar in height and size to other buildings in ringside market and blends

[0:58:47] Voice 15: family aesthetic qualities of the existing market subject property as you know is designated detail

[0:58:54] Voice 15: retail and personal service and included in the commercial

[0:58:56] Voice 15: centers, retail and visitor accommodations development permit

[0:59:00] Voice 15: area. Again, as you know, the LTC previously approved two

[0:59:06] Voice 15: applications in November 2024, for development of the

[0:59:10] Voice 15: southeastern portion of the property, and we've just approved

[0:59:14] Voice 15: the final development variance permit requirement for

[0:59:17] Voice 15: development of that side of the property. And then this would

[0:59:21] Voice 15: affect the southwestern portion of the latin ring side market replacing one one building so staff

[0:59:28] Voice 15: recommends issuing the permit as it meets all the dpu guidelines um i did i heard that the applicant

[0:59:34] Voice 15: was going to attend but she's yes she's here as well lucy lucy lemay is here to speak to their

[0:59:40] Voice 15: development application questions thank

[0:59:44] Voice 4: you and did you have anything you wanted to add before

[0:59:47] Voice 4: before I look for questions?

[0:59:50] Voice 4: Okay.

[0:59:58] Voice 14: Okay, trustees.

[1:00:00] Voice 14: Trustee Scott?

[1:00:02] Voice 14: No, I'm good with that.

[1:00:03] Voice 14: I'm going

[1:00:06] Voice 7: to make a motion.

[1:00:07] Voice 7: I want to say a funny little

[1:00:09] Voice 7: anecdote about Lucy LeMay.

[1:00:13] Voice 7: 26,

[1:00:14] Voice 7: 27 years ago, she used to sit

[1:00:16] Voice 7: in a little bench

[1:00:18] Voice 7: right outside Verizon.

[1:00:20] Voice 7: She was visiting and writing a little

[1:00:22] Voice 7: booklet. She's probably planning this

[1:00:24] Voice 7: moment right now.

[1:00:26] Voice 7: It's amazing how she's come full circle.

[1:00:29] Voice 7: so um yeah i'm i really i love this it's a it's great she's got a chance she's been wanting to

[1:00:36] Voice 7: do this and she's found the restaurant so it's great and it's uh good for the island so

[1:00:42] Voice 15: so just this guy have you just dad i think she's one of the hardest people on the island

[1:00:47] Voice 15: i think with that i'll be willing to make a motion yeah okay go ahead okay except that

[1:00:54] Voice 15: the hornby island local trust committee approved issuance of development permit pl ep

[1:01:00] Voice 14: 2025 zero

[1:01:03] Voice 14: zero zero four second

[1:01:05] Voice 7: all

[1:01:06] Voice 4: right move the second any further discussion not seeing anything i'll

[1:01:11] Voice 4: call the question all those in favor and the motion carries all right

[1:01:19] Voice 4: um next we have the

[1:01:23] Voice 4: the local trust committee projects

[1:01:24] Voice 4: that Hortby Island official community plan land use review,

[1:01:29] Voice 4: by-law review, staff report starting on page 79.

[1:01:34] Voice 4: And I apologize, but I did want to bring attention

[1:01:40] Voice 4: that we did have a piece of late correspondence

[1:01:42] Voice 4: that did not make it on the agenda.

[1:01:46] Voice 4: Staff and trustees I'm sure have received this

[1:01:50] Voice 4: And this was from Co-ops First Nation and a request to, I'm just finding it here.

[1:02:08] Voice 4: Yes, a request to defer consideration of advancing the proposed bylaws around secondary suites,

[1:02:17] Voice 4: vacation rental cisterns chickens um to july 2024 from co-ops first nation uh requesting the time um

[1:02:31] Voice 4: so it's similar to what we have in the in the staff report but the timing is different july

[1:02:36] Voice 4: rather than eight essentially the only difference but i just wanted to make the public aware that

[1:02:42] Voice 4: we have that request um and that did not come in time to be reflected in this agenda but it's

[1:02:49] Voice 4: essentially the same extension request just a later date so with that i will turn it over to um

[1:02:58] Voice 4: how

[1:02:58] Voice 15: are you feeling trustees

[1:03:11] Voice 4: and staff how are you feeling

[1:03:16] Voice 4: do you want to take a break okay so let's do that let's take a let's take a break and we'll

[1:03:21] Voice 4: come back to this apparently the washroom the washroom if only i

[1:03:27] Voice 4: forgot to mention that there

[1:03:28] Voice 4: was the washroom in the green room the old green room out back is working the washrooms right in

[1:03:33] Voice 4: the building here so i i would like actually i think 10 minutes is pretty short to eat your

[1:03:39] Voice 4: left so i'm going to say um this is 25 let's come back at uh let's come back at 10 or sorry 12 uh

[1:03:50] Voice 4: let's come back at 12 45. okay and then then you don't have no one has to build their lunch

[1:03:55] Voice 4: right yeah so we're at that station and the other building yeah so we're recessed

[1:22:14] Voice 2: Okay folks, I'd

[1:22:16] Voice 4: like to call the meeting back to order.

[1:22:20] Voice 4: Alright so we are looking at the

[1:22:25] Voice 4: land use and OCP

[1:22:32] Voice 4: amendment by-laws and back over to Soggy Sue.

[1:22:36] Voice 4: Thank you so much.

[1:22:39] Voice 15: So this is

[1:22:40] Voice 15: a weekly report on multiple attachments and a couple of

[1:22:44] Voice 15: updates. Perhaps the easiest way to work through this with you

[1:22:48] Voice 15: is to go through the recommendations and categorize those and then you can decide where your technical

[1:22:56] Voice 15: questions lie and how you wish to proceed. So I'll start with the first recommendation.

[1:23:03] Voice 15: We do have an update as was alluded to by Chair Peterson. Comox First Nation has written

[1:23:09] Voice 15: back. We have a written referral response requesting an extension to July 2025 to allow

[1:23:16] Voice 15: allowed for their newly appointed environmental staff

[1:23:19] Voice 15: team referrals team to conduct the necessary work to review

[1:23:23] Voice 15: these aspects of these files that they're most interested in

[1:23:26] Voice 15: which are the housing expansion of secondary suites. And that

[1:23:33] Voice 15: request is for the local trust committee to consider we've

[1:23:35] Voice 15: indicated to Comox that staff felt that that was a reasonable

[1:23:38] Voice 15: request considering that they did not have capacity, they only

[1:23:41] Voice 15: had archaeological staff for the referrals team, and they did not

[1:23:45] Voice 15: have environmental staff on hand through our capacity funding regime with this project we

[1:23:51] Voice 15: have enabled the nation to expand their team and provide more robust referral responses and this

[1:23:57] Voice 15: will be the first test of that so we're excited to report back that this capacity funding through

[1:24:03] Voice 15: this project has resulted in significant capacity so we'll be asking the local trust committee to

[1:24:12] Voice 15: confirm whether or not you extend or prove that extension and we can let the staff know information

[1:24:22] Voice 15: they also alluded to the fact that they have not determined whether or not they would be taking

[1:24:26] Voice 15: the referral to chief and council so at this point this would give enough time for them to prepare

[1:24:30] Voice 15: a briefing to chief and council should they decide to do that so we will advise them after

[1:24:35] Voice 15: the meeting today of what is the pith and substance of the proposed bylaws based on any changes that

[1:24:40] Voice 15: you determine that you might want to make and whether or not the extension the second

[1:24:47] Voice 15: recommendation in the staff report has some detailed options for the local trust committee

[1:24:52] Voice 15: to consider specifically amendments to be brought back to you for consideration of second reading

[1:24:59] Voice 15: to the ocp and land use file so at this point today you can decide that you want to make

[1:25:05] Voice 15: amendments or direct staff to prepare those amendments and bring them back for your

[1:25:09] Voice 15: consideration minor amendments or minor changes can be done on the fly here today uh what is

[1:25:16] Voice 15: presented to you here i uh am recommending that you would want to see the draft language first

[1:25:22] Voice 15: before giving second reading and you may have other changes based on public input

[1:25:27] Voice 15: or your own considerations that you wish to incorporate

[1:25:30] Voice 15: Great. Could we just go through these one at a time?

[1:25:38] Voice 15: Yeah, however you wish to proceed.

[1:25:40] Voice 4: Yeah.

[1:25:42] Voice 4: You want to pause and have some questions on the first part there?

[1:25:45] Voice 4: Yeah.

[1:25:46] Voice 4: Yeah, let's do that.

[1:25:47] Voice 4: Okay.

[1:25:49] Voice 15: So, I mean, granted an extension 30,000 notes arrived, you could say?

[1:25:58] Voice 15: Correct.

[1:25:58] Voice 15: I mean, that's fine, but none of

[1:26:03] Voice 14: this is going to stop us from having

[1:26:06] Voice 14: a public hearing involving our community in the discussion because they're in football

[1:26:17] Voice 5: eat talk and so as long as that's understood it doesn't stop us from proceeding

[1:26:25] Voice 5: we're

[1:26:26] Voice 14: doing and we'll wait till we hear from them and that'll

[1:26:29] Voice 15: be coming but we're obviously

[1:26:30] Voice 14: not going to have anything

[1:26:31] Voice 15: finalized by then anyway so we can have our open

[1:26:35] Voice 14: house sooner than

[1:26:37] Voice 15: later so that's an option typically what we suggest is that your community information

[1:26:44] Voice 15: meeting contain as much confirmation of the referrals that you are considering especially

[1:26:52] Voice 15: when it's significant as this nation's referral response so that the public's

[1:26:58] Voice 15: input is inclusive of the understanding of those referral responses so in the absence

[1:27:06] Voice 15: of the referral responses being presented in their completeness, the community obviously

[1:27:11] Voice 15: presents their preferences or their interests, but it may not be reflective of the balance

[1:27:18] Voice 15: of understanding of the nation's interests as well.

[1:27:20] Voice 15: And so then we have to somehow present that information back to the community and say

[1:27:24] Voice 15: the local trust committee is considering this other information, which may or may not be

[1:27:28] Voice 15: aligned with the community's requests.

[1:27:29] Voice 15: So that's why we recommend that your community information meeting be as close to the completion stage of your consideration of all the referrals as possible so that everybody's commenting on the bylaws with the same base understanding of what other interests are in those bylaws.

[1:27:50] Voice 15: In a perfect world, I would absolutely agree with you.

[1:27:53] Voice 15: but there are so many agencies involved in this and another one is one

[1:28:04] Voice 14: of the most important ones

[1:28:05] Voice 14: maybe the most

[1:28:06] Voice 15: important one but still i don't think we have to hold our process up to get all

[1:28:11] Voice 15: this information before we can have our community meeting because the community meeting to us is the

[1:28:17] Voice 15: most important input or one of the most vital inputs into this review and it's been how many

[1:28:23] Voice 15: years now so anything that pushes this thing forward uh unless if there's some legal reason

[1:28:30] Voice 15: for it and i think we can quite well take co-workers input and

[1:28:36] Voice 5: put it in here but it

[1:28:37] Voice 5: doesn't have to hold our process up so you

[1:28:40] Voice 15: can direct stop at any point in time so when you're

[1:28:44] Voice 15: ready to do a community information meeting i'm suggesting that planners will typically wait

[1:28:54] Voice 5: you want a motion on it i'll make a motion that will pursue to organize the community

[1:28:59] Voice 15: meeting with the information we have as soon as possible we're dealing with recommendation

[1:29:09] Voice 15: number one my thoughts what's

[1:29:11] Voice 7: the date in july is it the end of july at the beginning of july

[1:29:15] Voice 7: i think

[1:29:16] Voice 5: it just says july

[1:29:18] Voice 4: good to

[1:29:19] Voice 4: know i don't think it's any specific date in july

[1:29:22] Voice 4: That's my recollection.

[1:29:23] Voice 4: That's what I thought too.

[1:29:24] Voice 4: It's July.

[1:29:28] Voice 2: It's the beginning of July.

[1:29:37] Voice 14: Yeah, it is almost there.

[1:29:40] Voice 7: I've had concerns with the request grant because I feel that it's not respectful.

[1:29:45] Voice 7: We've already gotten responses from other agencies.

[1:29:47] Voice 7: Basically, Commerce First Nations is the only agency that's asking for an extension.

[1:29:51] Voice 7: We've let Vihau, we've let everybody else get their responses.

[1:29:55] Voice 7: And, you know, this is the

[1:29:59] Voice 15: time where we...

[1:30:03] Voice 5: I don't think it's being disrespectful at all.

[1:30:14] Voice 15: I mean, we are going to

[1:30:17] Voice 5: respect, if we point

[1:30:19] Voice 5: that out to

[1:30:19] Voice 15: them, their input when we get it.

[1:30:22] Voice 14: I think they'd be interested in also hearing it from our public hearing.

[1:30:25] Voice 14: So I don't think there's a negative in this at all.

[1:30:30] Voice 7: they're so subsumed in what they're doing themselves so can i just ask staff if i mean

[1:30:36] Voice 7: it possibly could be new information from you know more iterations through our community

[1:30:43] Voice 7: consultation so therefore this could change so just listen to what grant said sorry jesse scott

[1:30:50] Voice 7: and um so then they would have to go back again once again right to for their referral if it

[1:30:59] Voice 7: the changes again. So we can be just referring referring

[1:31:04] Voice 15: analyze for you the scope of potential changes, and we

[1:31:09] Voice 15: provide a recommendation on whether or not we think

[1:31:11] Voice 15: referrals to other nations again, or agencies recommended

[1:31:15] Voice 15: as an LTC decides whether or not they wish to do that. The same

[1:31:19] Voice 15: applies for advisory planning, significant changes to the

[1:31:22] Voice 15: violence proposed, standing from other input other than your

[1:31:27] Voice 15: community or your apc do you want to re-report to your apc so i just want to make the distinction

[1:31:31] Voice 15: between a community information meeting and a public hearing though uh i've heard that you

[1:31:36] Voice 15: may wish to want to hold a community information meeting based on the violence as they are right

[1:31:40] Voice 15: now um that's different than a public hearing once the public hearings held no you definitely

[1:31:47] Voice 15: want the referral response prior to the close of the public hearing so i would caution you against

[1:31:52] Voice 15: a public hearing prior to, if you grant the extension to the nation, that would not be

[1:31:59] Voice 15: a good faith extension if you were to hold a public hearing, because then you are not

[1:32:05] Voice 15: able to receive that input from the nation after the close of the hearing without considering

[1:32:10] Voice 15: second public hearing. If there's considerable requests for changes that affect use or density.

[1:32:18] Voice 4: so so i have a follow-up on this um notion so just this is more from the budgetary point of view

[1:32:26] Voice 4: um speaking strictly about community information meetings not um not public hearings if there's

[1:32:34] Voice 4: desire amongst the ltc to have a community information meeting um prior to july um

[1:32:41] Voice 4: Um, and then if it seemed necessary to have a further one, once we've got the referral

[1:32:49] Voice 4: response, um, is that in line with like, will that work out with our budget or is that going

[1:32:58] Voice 4: to be problematic?

[1:32:59] Voice 4: Like just from that fiscal point of view.

[1:33:01] Voice 15: So currently your project charter stipulates that you would have a community information

[1:33:05] Voice 15: meeting and a public hearing.

[1:33:07] Voice 15: Those are the two.

[1:33:08] Voice 15: And they're, they're usually close together community information meeting as close to

[1:33:12] Voice 15: public hearing is possible because they're two different processes one is collecting information

[1:33:17] Voice 15: getting clarification public hearing is a one way you are receiving input from the community because

[1:33:23] Voice 15: they understand the bylaws they understand the scope they understand all the referral responses

[1:33:29] Voice 15: that whether answers questions questions answered and now they're telling you you are hearing

[1:33:34] Voice 15: whether they support or do not support the violence as presented so you want the violence

[1:33:39] Voice 15: as close to complete as possible. If you're contemplating any changes to the

[1:33:45] Voice 15: by-laws today, then a community information meeting is premature, because you're

[1:33:51] Voice 15: going to be hearing about the by-laws as they're presented today, not what you're

[1:33:55] Voice 15: contemplating as changes. So you want to be clear at the community information meeting

[1:34:00] Voice 15: that you stand behind the by-laws as drafted, but if you're not sure, you're

[1:34:04] Voice 15: considering changes, I would recommend that you make those changes first, present

[1:34:09] Voice 15: the bylaws to the community with confidence that this is getting as close to polished and finished

[1:34:14] Voice 15: as possible so that they can provide you with input on those changes that they see or improvements

[1:34:20] Voice 15: that need to be made versus hypothetical options unless you're doing a targeted consultation

[1:34:28] Voice 15: on a specific aspect of the bylaws that you wish to receive input on versus here's the whole thing

[1:34:36] Voice 15: so that's we can discuss that today but uh going back to we're on recommendation number one

[1:34:42] Voice 15: granting the extension of colostrum station if you wanted to go through these recommendations

[1:34:46] Voice 15: one by one and consider them okay the request was staff are recommending an extension to july 2025.

[1:34:54] Voice 4: okay trustees shall we just work through these one at a time

[1:35:00] Voice 4: um so i'd look for someone to make the first motion but just change april 30th till july

[1:35:06] Voice 4: July 2025.

[1:35:08] Voice 7: I'm with the Oregon Local Trust Committee, request staff to advise, come on First Nation

[1:35:12] Voice 7: girls team, that the LTC is granted an extension until July 2025.

[1:35:18] Voice 7: It would be nice to have a date, a day, but there is a day here, July

[1:35:25] Voice 15: 1st versus July

[1:35:26] Voice 15: 31st is very different.

[1:35:29] Voice 4: If

[1:35:29] Voice 15: you want to

[1:35:30] Voice 4: make it, if you want to make it a date, that's, go ahead.

[1:35:34] Voice 15: Can we do that?

[1:35:35] Voice 15: the nation July 1st

[1:35:37] Voice 15: until

[1:35:38] Voice 7: July 1st 2025 for the nation to respond to the referral for proposed

[1:35:44] Voice 7: bylaws numbers 176 OCP

[1:35:46] Voice 15: and 177 so vote do I have a seconder I'll

[1:35:54] Voice 4: second discussion

[1:35:57] Voice 4: Justice Scott I'm

[1:36:00] Voice 14: not sure exactly what the word is I find it ingenuous I think it's the word that

[1:36:06] Voice 14: we can give co-ops an extension to something if we don't do it and they bring it in august or

[1:36:13] september

[1:36:14] Voice 5: october to us are we going to ignore it

[1:36:17] Voice 5: of course not

[1:36:19] Voice 7: that's for july so it's it's

[1:36:22] Voice 7: but yes

[1:36:23] Voice 5: okay let's do it but i don't really like the way it looks like we're granting something

[1:36:29] Voice 5: to the nation that's seen we're very well well home

[1:36:34] Voice 5: for it yeah

[1:36:35] Voice 4: linguistics aside i guess the

[1:36:37] Voice 4: only the only real consideration from my point of view is is what um honestly that was telling us

[1:36:44] Voice 4: earlier if we go ahead and hold a public hearing then post-public hearing we're not able to hear

[1:36:52] Voice 4: further input whether it's from the public or the nation so we want to avoid getting ourselves in

[1:36:57] Voice 4: that situation i'm i'm speaking in favor of the motion i i think that um that granting uh

[1:37:06] Voice 4: essentially another two months is not an unreasonable request and uh especially as

[1:37:12] Voice 4: we're trying to build um build the strength and relationship with the nation i'm in support of

[1:37:17] Voice 4: the motion any further discussion sorry

[1:37:21] Voice 3: i know about corn but canada day might

[1:37:23] Voice 15: be a problematic

[1:37:24] Voice 15: medic date to suggest if

[1:37:26] Voice 4: they're a day or two i mean i'm just looking we have a scheduled july 4th

[1:37:31] Voice 4: meeting um

[1:37:33] Voice 15: that's

[1:37:36] Voice 4: i think yeah so he's he's picked the first on purpose if there's if there's a small

[1:37:43] Voice 4: discrepancy if it's a matter of getting a late item i mean that they'll be up to the local trust

[1:37:47] Voice 4: committee to determine at the time but that's that of these signals we're we're saying yes

[1:37:54] Voice 4: to your extension um but also the desire is not to have that come at the end of july

[1:38:01] Voice 4: so i mean uh anything further trustees i'll call the question all those in favor and that carries

[1:38:12] Voice 4: okay so the second one has a bit more to it the

[1:38:16] Voice 15: recommendation number two is specific to

[1:38:18] Voice 15: to have possible amendments to both bylaws,

[1:38:21] Voice 15: the official community plan and the land use bylaw

[1:38:23] Voice 15: where necessary.

[1:38:24] Voice 15: So these potential amendments that are recommended

[1:38:29] Voice 15: under section recommendation number two,

[1:38:32] Voice 15: may or may not address all the issues

[1:38:35] Voice 15: that you wish to discuss today,

[1:38:36] Voice 15: or you may not agree with these.

[1:38:38] Voice 15: So these are each individually up for discussion.

[1:38:40] Voice 15: This is based on referral responses, staff analysis,

[1:38:44] Voice 15: analysis and the recent suitable land analysis data that you received so would you like to go

[1:38:51] Voice 15: through these individually i

[1:38:53] Voice 4: think that makes sense okay

[1:38:54] Voice 15: so the first one um is recommendation

[1:38:58] Voice 15: around actually specifying the maximum density in the pua the public use sub zone a for community

[1:39:05] Voice 15: housing we've made an amendment that's reflected in these bylaws to allow for community housing

[1:39:11] Voice 15: housing in that zone, which wasn't there before, and that was part of the project charter.

[1:39:15] Voice 15: However, what wasn't ever contemplated was the actual density that we would be permitted.

[1:39:21] Voice 15: So currently, if we had an application come in for multi-family housing, there's no limit

[1:39:28] Voice 15: to the number of units that could be proposed, and that may or may not be your intention.

[1:39:33] Voice 15: It's been flagged by Island Health, and staff concur with that, but we typically don't draft

[1:39:40] Voice 15: act zoning that way, where there's no limit to the density, and that we just hope that

[1:39:45] Voice 15: the application comes forward and supports it through some other means, which might be

[1:39:50] Voice 15: proof of subject or proof of water or whatever the case may be.

[1:39:54] Voice 15: So staff are recommending that the representatives for that proposed project be consulted.

[1:40:00] Voice 15: Staff can do that to get a sense of what is being proposed, to bring that back to the

[1:40:07] Voice 15: local trust to make the consideration to include in the bylaw.

[1:40:10] Voice 15: However, the potential risk there is that their application in the future differs from what the zoning stipulates and that they would need to amend that because they've determined that they actually have increased capacity for septic or water to support additional density.

[1:40:34] Voice 15: So this would be literally an arbitrary number based on not having any data for that particular site, or a condition of use is drafted into the zone, but that needs to be specified at the time of application.

[1:40:56] Voice 4: Okay, so that's going to, no matter what, they'll be coming back to the local trust committee for review.

[1:41:02] Voice 4: you but yeah

[1:41:04] Voice 10: we're not suggesting a number at this time yeah

[1:41:06] Voice 10: i've never spoken with the applicants

[1:41:08] Voice 10: about this particular so

[1:41:09] Voice 7: do we have to move the staff contact the applicant or

[1:41:13] Voice 7: just to prove this

[1:41:14] Voice 7: and we will do that so

[1:41:15] Voice 15: if if you concur with the recommendation the way it's drafted here you can

[1:41:19] Voice 15: choose which of these you would direct me to do these are here for your consideration yeah so

[1:41:25] Voice 15: that's one of them that's all right well

[1:41:27] Voice 4: so we before we move the fairly lengthy motions what

[1:41:34] Voice 4: i think would be good to do is just sort of go through these items and kind of get it set to

[1:41:40] Voice 4: where we're at and i think they should be separate um so different yeah they don't have to do with

[1:41:48] Voice 15: amendments to the wildlife okay yeah

[1:41:50] Voice 15: that's why they're grouped together because these are all

[1:41:52] Voice 15: just dealing with yeah so what

[1:41:55] Voice 4: what i'm suggesting is that before we move on to

[1:41:59] Voice 4: the second bullet here we just have a short discussion and see where we're at

[1:42:04] Voice 4: um whether this is supported by the local trust committee at this time or

[1:42:10] Voice 4: um so just in terms of the the public the pua site civic zone um the staff approach i mean we

[1:42:22] Voice 4: don't have a hard number but it will be there'll be a number that will be proposed to us to to look

[1:42:27] Voice 4: at in the future is that acceptable in general sense okay so let's move on to the second bullet

[1:42:35] Voice 4: then okay the

[1:42:37] Voice 10: second one deals

[1:42:37] Voice 15: directly with the temporary use permit guidelines for vacation

[1:42:40] Voice 15: rentals to expand the current language that's in the proposed bylaws regarding confirmation

[1:42:47] Voice 15: information for sewer systems and water requirements.

[1:42:51] Voice 15: So based on the Island Health response

[1:42:53] Voice 15: and conversations with Island Health,

[1:42:55] Voice 15: there's room to strengthen the language when they ask,

[1:42:58] Voice 15: so that it's more clear what is being requested,

[1:43:01] Voice 15: by whom and some of the options,

[1:43:04] Voice 15: because there might be an assessment of a septic system

[1:43:08] Voice 15: that shows that there needs to be construction

[1:43:11] Voice 15: or upgrades made,

[1:43:13] Voice 15: and that that can be a condition of the permit as well.

[1:43:16] Voice 15: So that's what subset 2ii of this recommendation is dealing with, as well as the quality of the drinking water that's being proposed, and the quantity.

[1:43:30] Voice 15: So this wording, we would come back to the local trust committee with stronger language in the temporary use permit guidelines that would capture this recommendation.

[1:43:42] Voice 15: recommendation. So this isn't the draft wording, but it would be presented back to you.

[1:43:47] Voice 4: Right. And again, this isn't making the decision on the final wording today. This is just directing

[1:43:52] Voice 4: staff to go out and do the work and bring it back to us. So, trustees, do we need any

[1:43:58] Voice 4: more questions or a feeling about this? Can we?

[1:44:00] Voice 7: Well, I just, I've looked at the, can I recommend staff to look at the North Pender STVR? It's

[1:44:09] Voice 7: a permit application it's going to get some policies to check and yeah so that would be

[1:44:14] Voice 4: obvious that we do that yeah so i

[1:44:16] Voice 4: have no issues feeling okay about moving on to the next one for

[1:44:19] Voice 4: now okay uh next one number i i yeah uh

[1:44:28] Voice 15: requesting confirmation whether or not you wish to consider

[1:44:32] Voice 15: specifying a maximum number of temporary use permits that could be issued in any given year

[1:44:37] Voice 15: year, what's been described as the cap for issuance. Currently, there's nothing in the

[1:44:44] Voice 15: temporary guidelines that would advise the local trust committee in the future that they

[1:44:48] Voice 15: could withhold issuance of a permit if a certain density of vacation rentals in a specific

[1:44:54] Voice 15: geography or across the entire island is deemed to be in excess of what was anticipated, right?

[1:45:00] Voice 15: There's absolutely no language around that. So you can consider language that gives the

[1:45:07] Voice 15: local trust committee of the future the ability to deny a permit because of that um whether or not

[1:45:15] Voice 15: you wish to explore that that's language that we could bring back if that's of concern or you

[1:45:22] Voice 15: actually specify an actual number that you feel comfortable with based on your understanding of

[1:45:27] Voice 15: the current what's considered current use and sustainability that's been mentioned by members

[1:45:33] Voice 15: members of the community that this what you currently have is being sustained and should be

[1:45:37] Voice 15: supported um or waiting until you get that clarity later this year once the provincial

[1:45:43] Voice 15: registry is finalized so right now we're flagging for you that your temporary permit for vacation

[1:45:49] Voice 15: rentals is silent on the issue of being able to contemplate not issuing a permit because of

[1:45:55] Voice 15: concerns around the density or intensity of vacation rentals in any specific geography or

[1:46:00] Voice 15: on the island as a whole and so guidelines are an opportunity to direct that future local trust

[1:46:07] Voice 15: committee to consider that because it may or may not it may be an issue and if it's written in the

[1:46:12] Voice 15: guidelines then there's an understanding for applicants as well as the local trust committee

[1:46:16] Voice 15: that they can at any point in time look at the total number and determine whether or not this

[1:46:22] Voice 15: particular application before then contributes positively or negatively to what's already issued

[1:46:27] Voice 15: issued and already in operation. Or a number is identified, a specific number is identified

[1:46:33] Voice 15: and it is basically an administrative pact. So those are the issues that you could incorporate

[1:46:40] Voice 15: at this point in time if the bylaws are getting tweaked and getting closer to public hearing.

[1:46:44] Voice 15: This particular piece needs to be revisited in light of the recent suitable land analysis

[1:46:49] Voice 15: data that you've received as well. And we're not sure from what First Nation will be responding

[1:46:56] Voice 15: specifically to the vacation rental components there seem to be more

[1:47:00] Voice 15: interested in the housing piece but there is concern that there is an

[1:47:06] Voice 15: unlimited but the limits for the local trust committee in the future to issue

[1:47:13] Voice 15: these permits would just be based on the merits of each individual application

[1:47:17] Voice 15: and not a cumulative assessment of the impacts of that use across the island so

[1:47:23] Voice 15: So LTC direction is requesting on whether or not you wish to see some draft language around a specific cap,

[1:47:30] Voice 15: whether you wish to do engagement and consultation with the community on this matter,

[1:47:34] Voice 15: or whether you just wish to see generic language that allows a future local trust committee to contemplate relative impacts before issuance of a permit

[1:47:45] Voice 15: based on the number or density or intensity of active permits in any specific area of the island.

[1:47:51] Voice 4: okay before i go to trustees um similar to the previous items here this is directing staff to

[1:48:03] Voice 4: consider how we do the specification of a number this is not picking a number today correct and

[1:48:10] Voice 4: and and unless

[1:48:12] Voice 15: you already feel that right yeah and

[1:48:14] Voice 4: then of course um and it doesn't preclude

[1:48:18] Voice 4: some kind of community consultation on how we could how that number should be reached

[1:48:23] Voice 4: that

[1:48:23] Voice 15: would be at the discretion of the local trust committee so

[1:48:26] Voice 4: i'm just

[1:48:27] Voice 4: trying to make it clear

[1:48:28] Voice 4: doing passing this part of the motion isn't tying the hand to the local trust committee

[1:48:34] Voice 4: to do that further work right uh so trustee scott i think it

[1:48:39] Voice 15: would be good to actually

[1:48:42] Voice 15: come up with a number before we go to the community so the community's got some idea

[1:48:47] Voice 15: idea of a benchmark. You just go and say, do you want a cap or not? I mean, that would

[1:48:53] Voice 15: be all over the place. What would be a reasonable cap based on other islands and other communities,

[1:49:00] Voice 15: other jurisdictions? What would the number be and what would the condition around that

[1:49:06] Voice 15: cap number be? Like, how does it work? People register, they get a temporary use permit.

[1:49:11] Voice 15: the first whatever the cap is 7565 the first ones to get what does that imply so i think

[1:49:22] Voice 15: those are the wording that's the kind of wording we needed here so the public can get their head

[1:49:27] Voice 15: around what what um what we're talking about you know they'll have input in you know the number of

[1:49:34] Voice 15: the cap i think that's what's happening in other communities

[1:49:36] Voice 15: these kids who might have spent more time on this than we have

[1:49:40] Voice 4: well and it was brought up earlier

[1:49:43] Voice 4: that the new provincial legislation around short-term vacation registry um that registration

[1:49:51] Voice 4: deadline is may 1st so and and i know that uh islands trust has uh is going to have some access

[1:49:59] Voice 4: to the provincial data so in terms of specifying an average a day i think that's to me that's

[1:50:07] Voice 4: can't really be done but um uh that later in the year we're going to have access to what the what

[1:50:15] Voice 4: the data the province has through the registry um and i think that would help inform any discussion

[1:50:22] Voice 4: from my perspective any community discussion or ltc discussion about like knowing what's there

[1:50:30] Voice 4: and i think is a good starting point to discuss what is what should the number be also i mean

[1:50:37] Voice 4: certainly we've received lots of correspondence this week that there's a desire um to have some

[1:50:43] Voice 4: type of a community discussion around how we come up with a cap and i'm certainly open to that i

[1:50:49] Voice 4: mean this is all about your ltc as well but i've just kind of expressed sort of my opinions on what

[1:50:57] Voice 4: where i'm at right now um so i think you know the data from the

[1:51:02] Voice 11: province is going to be useful to

[1:51:04] Voice 11: inform any discussion on that from my point of view and and i think it's perfectly reasonable

[1:51:08] Voice 11: to have some form of a community discussion on once we have

[1:51:12] Voice 4: that data say okay now we know this

[1:51:15] Voice 4: is what this is what's registered you know where where how close are we to what we think a cap

[1:51:23] Voice 4: should be uh for our admin it could even go into like how do we how do we determine what a cap

[1:51:30] Voice 4: actually. So I'm pretty open as far as that goes. But I think, again, what we're hearing from staff

[1:51:36] Voice 4: is that this is not setting a number today. This is...

[1:51:41] Voice 7: I disagree. Go ahead. We can't come up with

[1:51:45] Voice 7: a number. I just want to go back because we're responding to history of saying there was no

[1:51:51] Voice 7: complaints. Well, I did a little walk around and ask random people. And there have been,

[1:51:58] Voice 7: but there are a lot of limits to do with noise and character of the neighborhood.

[1:52:02] Voice 7: So here, short-term rentals are not homes, they're structures used for commercial purpose.

[1:52:08] Voice 7: Overcrowding my neighborhood, people say it'll hurt the economy but you have to have a place

[1:52:12] Voice 7: for the workers to live if you want to live in paradise. Affecting our community's character,

[1:52:16] Voice 7: not anti-tourism, anti-over-tourism. The people who own SDRs may have one opinion but the other

[1:52:23] Voice 7: 88% don't want to live next to one. Want to preserve for me as a place where long-term

[1:52:27] Voice 7: residents live our profits for those that can afford today to buy second home more important

[1:52:34] Voice 7: than the loss of residents workforce housing looking to five ten fifty years from now we

[1:52:39] Voice 7: don't want to signal to outside investors the people who are not trying to live here but this

[1:52:43] Voice 7: is where you can make an investment over tourism will destroy hornberry not just for residents

[1:52:48] Voice 7: but also for tourists but yeah for tourists who want to do come to the special place and i say

[1:52:53] Voice 7: say, working at the gas farm, the front lines, and I can't tell you how many people will

[1:53:01] Voice 7: not be coming back anymore. And then regarding the caps, okay, I've done research. There's

[1:53:16] Voice 7: Palm Springs. Now, Palm Springs is something interesting. They actually have 20% of high

[1:53:22] Voice 7: vacation rentals in the neighborhood. So they have a 20% cap within each neighborhood. So

[1:53:31] Voice 7: said, you can't go anymore. Just seeing what's out there. And that's like a population of

[1:53:37] Voice 7: 44,000, over 44,000, 94 square meters. Lincoln County, Oregon. They're going down from 500

[1:53:46] Voice 7: cap to 181. That's over 86,000 population there. 789 square feet. We are 40 square feet.

[1:53:58] Voice 7: San Jose, they're doing caps.

[1:54:01] Voice 7: Maui's doing caps.

[1:54:03] Voice 7: Nelson's got a cap of 110.

[1:54:05] Voice 7: Worcester doesn't allow SDRs in the presidential neighborhoods.

[1:54:08] Voice 7: I mean, it goes on and on and on.

[1:54:11] Voice 7: And I think we do.

[1:54:14] Voice 7: I agree with Grant that we should come up with a number.

[1:54:16] Voice 7: Even if, you know, we get that total number from the province.

[1:54:20] Voice 7: You know, people say maybe we have 135.

[1:54:24] Voice 7: You know, let's, if we look at, yeah.

[1:54:27] Voice 7: Yeah, so San Juan Island, the closest one to us.

[1:54:32] Voice 7: So Lopez Island is about 30 square miles in size.

[1:54:38] Voice 7: We are 12 square miles in size.

[1:54:41] Voice 7: They have a cap at 135.

[1:54:46] Voice 7: So based on their ratio, we should probably only have 67.

[1:54:49] Voice 7: North of South Pender, a total area of 34, that's 13 square kilometers.

[1:54:54] Voice 7: You know, just under us, 10 vacation rental cap, that's it.

[1:54:59] Voice 7: so you know people keep on looking at in terms of um you know it's just the vacation rentals well

[1:55:05] Voice 7: we forget we've got sea breeze that accommodates 64 people ford cove and this is like a very

[1:55:13] Voice 7: conservative estimate based on two or four people at sea breeze ford cove 32 that could be 60 people

[1:55:22] Voice 7: campsites up to 760 people and this is based on two people without campsite not four and glamping

[1:55:29] Voice 7: maybe 56 people so in other words we've got like over 1512 options including the so-called 135

[1:55:41] Voice 7: vacation rentals so i read everywhere that if if we can't accommodate the visitors if our

[1:55:48] Voice 7: commercial options can accommodate visitors then we have too many people so

[1:55:55] Voice 2: uh that's fine

[1:56:03] Voice 15: So I would like to treat the lies, propose yes, it would be very good to get wordings,

[1:56:13] Voice 15: and I think we should set a cap, last year I think there were 135, no is that what was

[1:56:22] Voice 15: That's what's narrowed down to a short 135 last year registered.

[1:56:26] Voice 15: I think that's no, I don't know.

[1:56:29] Voice 15: So if we set half that, if we said 65

[1:56:35] Voice 7: or 70 and set that as a cap, then we've got some,

[1:56:39] Voice 7: we get the wording.

[1:56:40] Voice 7: We've got a cap.

[1:56:41] Voice 7: We've got something to take the community.

[1:56:42] Voice 7: People can beat on it.

[1:56:44] Voice 7: People can say more

[1:56:45] Voice 15: or less too much that people bring them.

[1:56:49] Voice 15: i think we have those two things we'll have something that people can get their

[1:56:54] Voice 15: kids around yeah i agree so so should

[1:57:01] Voice 4: i make that well i don't know how we do this

[1:57:03] Voice 4: just make make a note and because when we get ready to start reading the motions then

[1:57:11] Voice 4: okay you just want to make sure that the that section is amended the way you want it to read

[1:57:15] Voice 7: we're going to just say 67 vacation right there sure

[1:57:19] Voice 4: i'm just saying yeah

[1:57:21] Voice 4: rather because we're

[1:57:22] Voice 4: going to do it all those ones uh so we're ready to move on to four thank you

[1:57:28] Voice 4: ivy

[1:57:29] Voice 15: so based on the

[1:57:31] Voice 15: staff report which dives into this in more detail we're suggesting that you temporarily

[1:57:36] Voice 15: if you advance these bylaws temporarily remove the secondary suites provision housing secondary

[1:57:44] Voice 15: your drawings out of the proposed bylaws until after the nation's input has been received.

[1:57:51] Voice 15: If you would like to proceed with these bylaws, that's all. We want to separate these out.

[1:57:57] Voice 15: If there's a sense that there's no rush because we still have to deal with the wording of

[1:58:03] Voice 15: the potential limits to vacation rentals and the other wording, then there's a chance that

[1:58:11] Voice 15: the bylaws will advance at the same time so this recommendation was drafted originally on the basis

[1:58:18] Voice 15: that we received some specific direction today look at those at your april the next meeting um

[1:58:28] Voice 15: may 16th

[1:58:29] Voice 15: thank you um may 16th we didn't possibly get second reading at that point in time

[1:58:34] Voice 15: but pulled back on the secondary suites and secondary dwelling units completely

[1:58:40] Voice 15: if these bylaws advance, and keep those as part of the Commission's engagement discussion,

[1:58:47] Voice 15: which you have a summary table that I'll speak to.

[1:58:51] Voice 15: And the reason for that being that this is the most important piece for the nation,

[1:58:56] Voice 15: the critical response around additional density on the island,

[1:59:02] Voice 15: in the form of secondary suites or secondary dwellings,

[1:59:06] Voice 15: and these bylaws could be received some input to expand potentially expand the provisions

[1:59:14] and so that will

[1:59:16] Voice 15: be important to receive before you decide why you'd like to amend the bylaw

[1:59:22] Voice 15: so that's why the recommendation is to remove that so it's not that you're not going to reconsider

[1:59:29] Voice 15: this in the future it's that this project was always set up as two separate bylaws moving

[1:59:35] Voice 15: moving forward one to deal with house and vacation rentals,

[1:59:38] Voice 15: chicken cisterns, the other to the First Nations

[1:59:42] Voice 15: recommendations, because we're still finalizing those and

[1:59:45] Voice 15: you're getting a glimpse of that. Summary today to see what we

[1:59:49] Voice 15: were working on over the last year. So this is just pulling a

[1:59:54] Voice 15: housing piece and putting it into that second phase.

[2:00:01] Voice 7: Yeah, that makes sense.

[2:00:04] Voice 7: There's probably another one, too, we'd be doing.

[2:00:09] Voice 7: Yeah, because that's what I thought.

[2:00:10] Voice 15: I thought we should be moving, thinking about the ones that the Congress

[2:00:14] Voice 15: position has concerns with, and then just move on from that.

[2:00:18] Voice 15: So, yeah, that makes sense.

[2:00:20] Voice 15: So that's what 4.4 is specific to.

[2:00:24] Voice 15: And then in the current proposed bylaws,

[2:00:27] Voice 15: I think it was an inadvertent application of secondary suites to these four properties,

[2:00:34] Voice 15: the Shire, Scissorgy, and Down Point properties, but they weren't

[2:00:39] Voice 10: intended to have the provisions

[2:00:41] Voice 15: for secondary suites because they don't have specific zones that recognize their density

[2:00:46] Voice 15: situation.

[2:00:47] Voice 15: So those would be corrected and removed and then in the future not reconsidered unless

[2:00:52] Voice 15: unless those people appeal to the request to be included in this contract.

[2:01:01] Voice 15: Justice Goddard.

[2:01:03] Voice 15: So I presume this and others here will all take into account the EDPC's recommendations.

[2:01:11] Voice 15: They came to you.

[2:01:14] Voice 15: Which?

[2:01:15] Voice 15: The recommendations on sedentary suites, blinds.

[2:01:23] Voice 15: They responded.

[2:01:25] Voice 15: That's right.

[2:01:26] Voice 15: So you've taken all that is taken into account when you do this, of course.

[2:01:30] Voice 15: Correct.

[2:01:31] Voice 15: And we'll adjust when they ask to decide how to proceed with that.

[2:01:34] Voice 15: So at this point, we've kind of frozen any changes to these bylaws, the discussion about changes, because we've been seeking further input.

[2:01:41] Voice 15: And suitable land analysis was the last piece.

[2:01:44] Voice 15: so at some point in the future you'll be asked to reconsider the apc input the

[2:01:49] Voice 15: suvaland analysis data staff analysis first nations input on how we wish to regulate

[2:01:54] Voice 15: secondaries okay

[2:02:01] Voice 4: any further at this point all right let's uh hit up point five then

[2:02:10] Voice 15: uh this is pertaining to the local trust committee's direction to classify the sandpiper

[2:02:17] Voice 15: Valley neighborhoods as part of the vulnerability classification, and this is not based on any

[2:02:26] Voice 15: government data. This was a trust committee initiated request to expand that classification

[2:02:33] Voice 15: to this particular neighborhood. We reported back to the local trust committee that the

[2:02:39] Voice 15: province doesn't use this classification any further. This is not a classification system

[2:02:43] Voice 15: that they use for their purposes. The expansion of this classification at this point in time

[2:02:50] Voice 15: is still at the discretion of the local trust committee in terms of whether or not you want

[2:02:56] Voice 15: to see that applied to this geography but in terms of the rationale I think it's important

[2:03:00] Voice 15: to at the community information meeting in the future that it's communicated to the community

[2:03:05] Voice 15: that this is not based on any applicable data and so you have more information from the suitable

[2:03:13] Voice 15: land analysis uh data now that's come back that may be more relevant in terms of if you still

[2:03:20] Voice 15: wish to use uh designations for classifications like this across the island uh that could be a

[2:03:27] Voice 15: whole separate project um at this point and so staff is suggesting at this stage to actually

[2:03:34] Voice 15: remove this classification because it can be seen as over extending the local trust committee's

[2:03:40] Voice 15: sort of jurisdiction over land use in an area without the supporting documentation and possibly

[2:03:48] Voice 15: actually limiting the ability for this type of aquifer designation to be assigned to other areas

[2:03:55] Voice 15: that may be more warranted as well um because we do have some data now for the suitable analysis

[2:04:01] Voice 15: that you may wish to consider that's not part of this project or the scope of this particular

[2:04:06] Voice 15: field project. This was again, a LTC request to simply apply

[2:04:12] Voice 15: this designation, but there was no request for analysis or

[2:04:15] Voice 15: supporting documentation to be included in that. So for the

[2:04:19] Voice 15: purposes of this review, we're suggesting that you just remove

[2:04:22] Voice 15: that, park that, and if you'd like to look at a separate

[2:04:26] Voice 15: project to do aquifer classification, because it's

[2:04:30] Voice 15: important for land use planning, you can do that. But right now

[2:04:33] Voice 15: you're already going to be incorporating any available data that we have into your

[2:04:39] Voice 15: randy's planning considerations for vacation rental secondary suite secondary lines so

[2:04:47] Voice 15: much more useful that designation would actually be in terms of your decision making moving forward

[2:04:53] Voice 15: now with these major potential changes let's

[2:04:58] Voice 14: discuss well as much as i think it's important

[2:05:02] Voice 14: and I think, but I

[2:05:08] Voice 5: wouldn't want to see this point starting the project itself to take

[2:05:13] Voice 5: staff time away from the larger issues.

[2:05:18] Voice 15: We wouldn't be initiating work on that unless this project was completed.

[2:05:21] Voice 15: I'm not suggesting that it can be a side project.

[2:05:24] Voice 15: I'm saying it's not work that we would do.

[2:05:26] Voice 5: So it's just for information, basically.

[2:05:30] Voice 15: Well, we're recommending that we remove this element of the proposed bylaws so when you

[2:05:35] Voice 15: over the community information meeting a public hearing this would not be part of it okay okay

[2:05:40] Voice 4: yeah i

[2:05:47] Voice 7: i hear you i i think that i was i brought that up um it's bigger it's a little more

[2:05:53] Voice 7: complicated this water thing we're thinking now to do with somebody selling cold water in

[2:05:59] Voice 7: their neighborhoods that's affecting it not necessarily education metals

[2:06:03] Voice 7: and I know some

[2:06:07] Voice 7: I've been to Scallion and lots of people

[2:06:10] Voice 7: less water and that's

[2:06:11] Voice 7: because of

[2:06:13] Voice 7: water sales and they're going on

[2:06:15] Voice 7: in other neighbourhoods too and it seems to be

[2:06:18] Voice 7: I've had a few complaints about

[2:06:19] Voice 7: lack of water and it seems to coincide

[2:06:21] Voice 7: where water

[2:06:23] Voice 7: sales has happened and I know

[2:06:25] Voice 7: Warren Damon's in a dialogue

[2:06:27] Voice 7: with this individual because they haven't

[2:06:29] Voice 7: applied for any temporary experience

[2:06:30] Voice 7: for other businesses but

[2:06:34] Voice 7: having said all that I do feel

[2:06:36] Voice 7: um we need to look at that because of that um you know because of the water scenario it's going on

[2:06:43] Voice 15: beyond actual people you know people occasional animals it's not

[2:06:48] Voice 7: that i don't think it's something

[2:06:49] Voice 7: bigger right now and um so and also um you said that so this wouldn't tie into william schubel's

[2:07:00] Voice 7: study that we're kind of waiting on water we couldn't tie that in in terms of throw that in

[2:07:06] Voice 15: really

[2:07:06] Voice 7: possibly as opposed to making a new project?

[2:07:08] Voice 7: Yeah, absolutely.

[2:07:10] Voice 15: The data that you'll be getting, though,

[2:07:12] Voice 15: that's not a project that's tied to these bylaws.

[2:07:17] Voice 15: I mean,

[2:07:17] Voice 15: it could inform as the data becomes available,

[2:07:20] Voice 15: it can inform any and all applications and projects

[2:07:22] Voice 15: currently underway.

[2:07:24] Voice 15: That's why removing this from this particular set

[2:07:28] Voice 15: of proposed bylaws, it doesn't mean that it's gone forever.

[2:07:31] Voice 15: It just means that we just don't have the justification

[2:07:34] Voice 15: of the basis of limiting it to this particular neighborhood when very well it could be applicable

[2:07:40] Voice 15: to more areas of the island and it sends a message that there's some certainty which

[2:07:44] Voice 15: there isn't.

[2:07:46] Voice 15: And that work that's still being conducted can come back to the Global Trust Committee

[2:07:50] Voice 15: and then form an update to the map at any point in time, which would be much more comprehensive

[2:07:56] Voice 15: and actually grounded in hydrogeological science.

[2:07:59] Voice 15: and

[2:08:00] Voice 7: in terms of this you said that we the province has a different designation they don't say

[2:08:05] Voice 7: they

[2:08:06] Voice 15: don't they don't use these anymore because they're

[2:08:07] Voice 15: considered antiquated

[2:08:09] Voice 15: because

[2:08:09] Voice 7: i've had a lot of correspondence in the last few weeks questioning how we came up with

[2:08:15] Voice 7: the aquifer all of our area and welling station and um i saw and then mr grayson brought up this

[2:08:24] Voice 7: schedule being not correct can you comment on that right now yeah

[2:08:28] Voice 15: um no no

[2:08:30] Voice 7: okay no in terms of the

[2:08:33] Voice 15: original mapping that was completed

[2:08:34] Voice 15: and the schedule of e2 um i'm not sure at that point

[2:08:39] Voice 15: in time yeah

[2:08:39] Voice 6: the community was

[2:08:40] Voice 15: consulted there was a public hearing all this information was

[2:08:44] Voice 15: obviously presented to the community at that point um

[2:08:48] Voice 7: do we know when that age that i'd say

[2:08:50] Voice 7: I prefer vulnerability was designated in the neighborhood because I was trying to find it.

[2:08:56] Voice 7: Somebody's wanting to know when and why and how.

[2:08:58] Voice 7: Yeah, OK.

[2:09:00] Voice 7: OK, thanks.

[2:09:03] Voice 15: So that was point five.

[2:09:06] Voice 7: Sorry, one more. What is that term?

[2:09:09] Voice 7: It's probably student versus ADI.

[2:09:14] Voice 15: They have vulnerability. As far as I know, I have to look at my notes again.

[2:09:17] Voice 15: i think it's vulnerability classifications but not these uh they don't use the ia aquifer

[2:09:23] Voice 15: classifications anymore but they do have classifications for vulnerability which i

[2:09:28] Voice 15: think the entire island falls under one classification so yeah yes i guess the whole

[2:09:34] Voice 15: island but these areas are particularly vulnerable dancing just from you know

[2:09:44] Voice 15: this morning we just look at galley and it's pretty obvious and that information

[2:09:50] Voice 15: weighs into every local trust committee decision around amendments to land use

[2:09:55] Voice 15: applications so knowing that it's already part of your consideration but yeah this particular map

[2:10:03] Voice 15: i'm not sure how helpful that would be

[2:10:09] Voice 15: a project that actually addresses the hydrogeology more clearly for now you can still make land use

[2:10:16] Voice 15: plan decisions based on that more obvious understanding that there's a great risk to

[2:10:20] Voice 15: okay so that's the scope of staff recommended changes this is not exhaustive if you felt that

[2:10:29] Voice 15: there were other things that you want to direct to direct staff to come back with in terms of

[2:10:34] Voice 15: wording based on the changes that you wish to see um but that's the scope of recommendation number

[2:10:41] Voice 15: two okay

[2:10:43] Voice 4: before we move on at the very end of that is uh uh returning drafts to the ltc for

[2:10:52] Voice 4: considered separate second reading but the may 16th date of course would not be appropriate

[2:10:58] Voice 4: So should we substitute July 4th in there?

[2:11:02] Voice 4: Does that make sense?

[2:11:03] Voice 15: Well, you can. You can look at the changes in May and determine whether or not you wish

[2:11:11] Voice 15: to give second reading.

[2:11:12] Voice 4: Yeah, that's true.

[2:11:14] Voice 15: And

[2:11:15] Voice 4: just because we won't necessarily have the Comox referral response doesn't mean we can't.

[2:11:22] Voice 15: No, because these are all the issues outside, separate to their referral response, perhaps.

[2:11:28] Voice 15: and that might actually support because we can provide them with updates of any potential

[2:11:32] Voice 15: changes this would just be draft language presented to you we may or may not feel

[2:11:36] Voice 15: ready to do second reading on may 16th okay

[2:11:39] Voice 4: but we can have the consideration

[2:11:41] Voice 15: we don't need

[2:11:42] Voice 4: to change the the date in the yeah okay

[2:11:46] Voice 15: sooner you see the language

[2:11:48] Voice 15: changes the sooner you can get more public input or

[2:11:51] Voice 4: not um okay so it sounds like we're ready to

[2:11:58] Voice 4: move uh number two with a specification contained in point number three yep um

[2:12:09] Voice 4: but let's wait for trustee scott to wander back in

[2:12:17] Voice 15: can i ask a question if

[2:12:23] Voice 12: your second reading goes in may do you have to have the community

[2:12:28] Voice 12: information meeting after that which is different than the public or public hearing comes after

[2:12:34] Voice 12: second typically

[2:12:36] Voice 4: we wouldn't have um we wouldn't have a public hearing until we feel that we're

[2:12:44] Voice 4: pretty much done making any changes um and also that we've had the conversation with the community

[2:12:52] Voice 4: because post public hearing legislatively we're not allowed any to take any more input so although

[2:13:02] Voice 4: Although, as Plummer pointed out, often we do a community information meeting followed shortly after by a public hearing.

[2:13:11] Voice 4: There's no legislative rule or connection to that.

[2:13:16] Voice 4: It's just that it's sort of kind of good to move to the public hearing after we've had that.

[2:13:22] Voice 4: Community information meeting has been more of a back and forth.

[2:13:25] Voice 4: Public hearings more just input this way.

[2:13:30] Voice 4: um it's just i think it's better for the decision makers if there's not a long gap in between

[2:13:35] Voice 4: but there's no there's no particular rule that says that you

[2:13:38] Voice 12: don't have to have the

[2:13:39] Voice 12: community information that doesn't happen have to happen before the second reason no no no

[2:13:49] Voice 5: small question trustee alan mentioned a whole list of communities that have pro-cons

[2:13:59] Voice 5: I would advise, well, I would remark on, you have a whole lot of communities in there with

[2:14:05] Voice 5: large numbers of hotels such as Whistler and so on. We cannot compare ourselves

[2:14:10] Voice 5: to those kind of communities, it doesn't make any sense. I'm just seeing examples of

[2:14:14] Voice 5: large communities having cabs, that's my example.

[2:14:17] Voice 4: Okay, so trustees, is someone ready to

[2:14:25] Voice 4: Um, go ahead and do we have to read all those? I'm afraid the

[2:14:30] Voice 15: chair, you can advise the minute

[2:14:32] Voice 15: taker that the local trust committee, um, moves recommendation number two in the stack

[2:14:38] Voice 15: report and then change whatever. And

[2:14:40] Voice 4: with the following changes to point number three.

[2:14:44] Voice 4: Yeah. Okay. Okay.

[2:14:46] Voice 7: Speaker 3 I'll move that the Hormighan local trust committee request staff to prepare a

[2:14:49] Voice 7: draft amendment to bylaw number 176 site is Hormighan official community plan bylaw.

[2:14:54] Voice 7: The one for 920 14 of the 1, 20, 20, 4, 1, 3, 7, so it is going to land by the 1, 5, 2, 1, 4, 2,

[2:15:06] Voice 7: the following at presented as presented in the staff report and 0.3 specify maximum number of the

[2:15:20] Voice 7: A cap, take TP cap for vacation rentals at 67 per year.

[2:15:26] Voice 15: 67 or 6270?

[2:15:28] Voice 7: 67.

[2:15:32] All right.

[2:15:36] Voice 4: So I'm just going to check in with Lisa and you've got that clear.

[2:15:44] Voice 9: Yes.

[2:15:44] Voice 9: I'm just confirming that we're saying six, two, as in T-O-7.

[2:15:52] Voice 9: No,

[2:15:52] Voice 4: 67.

[2:15:54] Voice 15: 67.

[2:15:55] Voice 15: Okay.

[2:15:57] Voice 15: get out of this hall alive any of them all right

[2:16:01] Voice 4: so uh moved you have a seconder uh any further

[2:16:07] Voice 4: discussion required not seeing any i'll call the question all in favor and the motion carries

[2:16:13] Voice 4: all right on to resolution number three okay

[2:16:17] Voice 15: so three and four are um and five are sort of next

[2:16:22] Voice 15: step discussions that staff are recommending that the local trust committee have with

[2:16:27] Voice 15: the gentlemen local trust committee amongst the regional district and amongst first nation

[2:16:34] Voice 15: regarding getting some more information on the operational financial implications

[2:16:42] Voice 15: of looking at addressing some of these housing issues with a bit more concerted effort around

[2:16:50] Voice 15: understanding the implications if we choose to explore options around building inspection

[2:16:57] Voice 15: services being expanded to satisfy potential concerns around the sustainability of the

[2:17:04] Voice 15: built environment moving forward if you are increasing the density of the island through

[2:17:08] Voice 15: changes to your regulations as well as exploring the tool of the heritage conservation area as you

[2:17:15] Voice 15: see in the attachment number seven in your staff report that's your first glimpse of the engagement

[2:17:20] Voice 15: summary of what we've been working on with home experts nation that particular tool is a powerful

[2:17:25] Voice 15: underutilized tool for local governments to apply to specific areas of their island or

[2:17:31] Voice 15: the entire geography of the island that would subject any land alteration subdivision or new

[2:17:37] Voice 15: construction to a higher standard but that doesn't work if it's not dovetailed potentially with

[2:17:44] Voice 15: other regulatory supports to ensure uh enforcement and so presenting you with these tools

[2:17:50] Voice 15: seems premature if you're not having these discussions with your other elected officials

[2:17:55] Voice 15: around what these options look like and since denman is also undergoing the exact same process

[2:18:01] Voice 15: currently it seems a miss that you're not engaging annually with your neighboring local trust

[2:18:08] Voice 15: committee on how they're tackling this exact same issue in their community so that the solutions of

[2:18:14] Voice 15: which home loss is not differentiating the difference between penman and hornby as much

[2:18:19] Voice 15: the issues are almost identical it's just site specific significance on each island in terms of

[2:18:27] Voice 15: their heritage resources but the issues are identical and so both ltc's are going to be

[2:18:32] Voice 15: presented with very similar recommendations and it would make sense that you're discussing that

[2:18:38] Voice 15: together in a formal mechanism so that perhaps the approach for implementation is coordinated

[2:18:45] Voice 15: on behalf of both LTCs as well. You

[2:18:47] Voice 7: guys be quiet.

[2:18:50] Voice 15: So that it doesn't appear to be, although both LTCs are able to make separate recommendations

[2:18:59] Voice 15: and biologics and implement things differently when it comes to housing and protection of

[2:19:05] Voice 15: cultural heritage and archaeological sites it seems like there would be room for both LTCs to

[2:19:10] Voice 15: show a united front that's wanting to address these issues in a similar way and as a part of

[2:19:18] Voice 15: their isolation effort it seems that the Islands Trust is wanting us to promote that and so staff

[2:19:24] Voice 15: are suggesting recommendations three four and five specifically deal with this coordination

[2:19:29] Voice 15: of meetings and discussions to collect this information so that when it comes time for you

[2:19:34] Voice 15: to consider these bylaws you uh feel that you have the understanding and background information

[2:19:43] Voice 15: and address these issues so that's what three four and five

[2:19:50] Voice 15: are there any questions about came here

[2:19:54] Voice 15: um

[2:19:55] Voice 14: i

[2:19:57] Voice 7: was wondering on number three shouldn't come up specifically part of this meeting as well

[2:20:04] Voice 15: They have their own recommendation number four.

[2:20:09] Voice 7: Okay, so this is separate.

[2:20:11] Voice 7: Yeah,

[2:20:11] Voice 15: so really there's not much to discuss with the Comox Valley Regional District that has to do with Comox Restoration because that's the only service piece that they have jurisdiction over.

[2:20:22] Voice 15: And the nation is engaging with us and we'd like to continue working with them on understanding how this heritage conservation area could be implemented.

[2:20:31] Voice 15: so that we can advise you how that tool could work if you choose to apply and then we'll be receiving

[2:20:38] Voice 15: the exact same information now

[2:20:40] Voice 7: we're having a meeting before the summer at the regional district

[2:20:42] Voice 7: is that in the fall i don't remember was there anything set up

[2:20:46] Voice 4: yet we have a date penciled in

[2:20:48] Voice 4: i can't remember where it is precisely but i might be able to find it

[2:20:56] Voice 4: trustee scott go ahead while

[2:20:57] Voice 14: i'm looking so

[2:20:59] Voice 15: can we just make a motion to accept all these

[2:21:02] Voice 15: to where they are 34 and five correct there's just an error in number five i don't know for

[2:21:07] Voice 15: the minute taker um in brackets if you don't have a resolution number it would be recommendations

[2:21:12] Voice 15: three and four not four and five is listed right okay so all of them um we supposed to have to move

[2:21:22] Voice 15: on these recommendations

[2:21:25] Voice 13: three four and five

[2:21:26] Voice 15: four and five subject to the changes in five

[2:21:33] Voice 7: second

[2:21:34] Voice 4: all right uh any further discussion not seeing any i'll call the question all those in

[2:21:41] Voice 4: favor and motion carries and back to you thank

[2:21:47] Voice 15: you so you as you know have a project charter

[2:21:50] Voice 15: that guides us every step of the way this is the tool that i use and that the community

[2:21:55] Voice 15: can reference to understand where we're at at the project what is actually being considered

[2:22:01] Voice 15: considered and what the work plan budget is. So we need to make some updates for the project

[2:22:06] Voice 15: charter to reflect some of the status changes, work plan changes. So recommendation six is

[2:22:14] Voice 15: specific to expanding the project charter to include the cerebral land analysis data

[2:22:23] Voice 15: and advocacy for this data to be accessible to the community. So these are things that

[2:22:29] Voice 15: staff can incorporate it doesn't take away from the project in any way shape or form but it helps

[2:22:34] Voice 15: to make sure that this data is not just shelved but it's actually incorporated into the work that

[2:22:38] Voice 15: we're doing um and so posting it to our project website um engaging with any local conservation

[2:22:46] Voice 15: groups around subsequent layers of data that we could incorporate into a suitable land analysis

[2:22:52] Voice 15: and continuing to work with the first nations who have shown very interested in strengthening the

[2:22:57] Voice 15: data set with their own layers, which would be not available to

[2:23:03] Voice 15: the public, but would be significantly important to our

[2:23:07] Voice 15: analysis of future work for the local trust committee. So there

[2:23:11] Voice 15: are some other changes in the project charter that you'll

[2:23:14] Voice 15: notice that are changes. So recommendation six and seven are

[2:23:19] Voice 15: to make those changes and to endorse the project charter is

[2:23:22] Voice 15: presented to the website as a new version 2.4 and we can review this um at the next meeting

[2:23:32] Voice 15: if there's direction to amend the bottom less significant more than the amendment

[2:23:37] Voice 15: trustees

[2:23:38] Voice 4: the questions on six or seven you want to proceed

[2:23:56] Voice 7: You can

[2:23:57] Voice 15: just reference recommendations six and seven on the staff report.

[2:24:02] Voice 15: Okay.

[2:24:06] Voice 15: Six and seven.

[2:24:14] Voice 15: Sorry.

[2:24:15] Voice 15: Yeah.

[2:24:17] Voice 15: Maybe two separate.

[2:24:19] Voice 15: Okay.

[2:24:20] Voice 15: Okay.

[2:24:20] Voice 15: uh

[2:24:22] Voice 7: recommendation number two for number five so number six yeah

[2:24:29] Voice 14: we're on six yeah

[2:24:32] Voice 7: that we uh approved that okay that's enough

[2:24:38] Voice 7: uh

[2:24:39] Voice 4: so that's recommendation number six in an identified staff report

[2:24:45] Voice 4: um moved secondly by trustee scott any further discussion i'll see anything i'll call the

[2:24:54] Voice 4: question all those in favor and that motion carries and that leaves us just with recommendation

[2:25:00] Voice 4: here

[2:25:03] Voice 15: i'll do

[2:25:15] Voice 4: it i moved that award me out of the local trust committee endorsed the revised

[2:25:19] Voice 4: ocp led review project charter version 2.4 as presented and staff coordinated march 21st

[2:25:24] Voice 4: 2025. second we've been a seconded any further discussion not seeing any i'll call the question

[2:25:32] Voice 4: all those in favor and motion care sorry i was one of my videos a couple of pages later

[2:25:38] Voice 4: so the

[2:25:40] Voice 15: last piece is just to see if there's any comments from the local trust committee

[2:25:43] Voice 15: regarding the draft engagement summary of the college first nation which is the

[2:25:48] Voice 15: last attachment in the staff report package um we're excited to present this to you even

[2:25:54] Voice 15: minutes as a draft so this is what we'll be keeping up and continuing to expand on as we

[2:25:59] Voice 15: continue our engagement information um if you have any comments about the format the level of

[2:26:05] Voice 15: detail that's being presented this is a great time for me to take that information back to the

[2:26:10] Voice 15: regional planning team as this is sort of a template that we'd like to use uh it helps i

[2:26:14] Voice 15: think for the community to see what's being recommended we will be asking the nation to

[2:26:19] Voice 15: help us prioritize these recommendations as well should they feel that they wish to prioritize

[2:26:23] Voice 15: prioritize them if there is a difference, otherwise they'd all be high priority implementation options.

[2:26:28] Voice 15: So any and all comments from the local trust committee at this stage in this draft is appreciated,

[2:26:34] Voice 15: as this is a new sort of template for reporting back, and you would be then using this to guide the changes in the next round of OCP and LEV amendments.

[2:26:48] Voice 7: no i really like to look and feel this and i noticed our trust council package was a lot

[2:26:53] Voice 7: more friendlier and thought was larger and uh but i like this

[2:26:57] Voice 12: the referral thing how they've

[2:26:59] Voice 12: set that up is really user friendly i

[2:27:02] Voice 4: was talking about the engagement yeah another two

[2:27:05] Voice 4: oh that's

[2:27:08] Voice 15: uh

[2:27:08] Voice 4: 104. so and just um well trustees you're looking this is uh this

[2:27:25] Voice 2: is result also uh

[2:27:29] Voice 4: coming out of

[2:27:30] Voice 4: a previous engagement um and then sort of the i see all the priority rating is all

[2:27:36] Voice 4: to be determined and i mean that they just fall naturally out of the discussions themselves but um

[2:27:44] Voice 4: Just a question around the general timeline to, for this work, a lot of it is directly related to the OCP project, which could be that incorporated as we're doing that work.

[2:28:03] Voice 4: Is there anything like time-wise that you wanted to identify as being challenging within the scope of current projects?

[2:28:11] Voice 15: We thought that we might be more closer to a final engagement summary right now.

[2:28:16] Voice 15: this is still a draft and that has everything to do with the staffing capacity that now they're much

[2:28:22] Voice 15: more resourced to review in more detail the official community plan land use pilot implications

[2:28:30] Voice 15: and so this is a great start um in terms of capturing this the most significant pressing

[2:28:36] Voice 15: issues for both down and harmony they're exactly the same so this table is being presented as the

[2:28:42] Voice 15: a summary and we're letting you know it's identical because key issues there's been no

[2:28:50] Voice 15: separation for us to distinguish on the staff level so that's why it's important for the LTCs

[2:28:56] Voice 15: perhaps to have these discussions too about how to implement this because what this looks like

[2:29:01] Voice 15: when it looks like a draft bylaw you know would be a very different approach to land use planning

[2:29:08] Voice 15: if we were to implement a heritage conservation area,

[2:29:10] Voice 15: for example, what that means for every site in use permit

[2:29:14] Voice 15: or new development various,

[2:29:16] Voice 15: or new development permit areas

[2:29:18] Voice 15: for shoreline protection, for example.

[2:29:20] Voice 15: These are tools that you currently don't have in place.

[2:29:23] Voice 15: And so there's broader community interest

[2:29:25] Voice 15: and implications, obviously,

[2:29:26] Voice 15: but that comes after you consider the nation's input

[2:29:30] Voice 15: first and foremost.

[2:29:31] Voice 15: But this is to advise the community as well,

[2:29:34] Voice 15: that this is the direction that this engagement is headed.

[2:29:37] Voice 15: and we would expect the ltc to be tasked with deciding what what of these recommendations

[2:29:42] Voice 15: are you writing important in this term and it would move pretty quickly um as part of

[2:29:48] Voice 15: this project which is slated to be completed next next year yeah yeah

[2:29:53] Voice 4: this is the first

[2:29:54] Voice 4: first draft that we're looking at which is there'll be more to come and probably more just

[2:30:00] Voice 4: in terms of I would assume more in terms of refinement rather than necessarily I mean I

[2:30:08] Voice 4: can't imagine anything in here going off but

[2:30:12] Voice 2: perhaps more refined yeah

[2:30:15] Voice 15: so the idea

[2:30:15] Voice 15: is by the end of the summer you should have that confirmation of what the final recommendations are

[2:30:23] Voice 15: associated with it and direction to staff to proceed with drafting language for bylaw amendments

[2:30:29] Voice 15: and that once you consider those by-law amendments in the draft format,

[2:30:34] Voice 15: that you then have to determine what level of consultation you wish to see in the community on those draft by-laws,

[2:30:41] Voice 15: if you're ready to give them readings and then do engagement, or if it's going to happen prior to readings.

[2:30:46] Voice 15: That'll all be up for discussion this fall.

[2:30:51] Voice 4: Great. Any more questions on this?

[2:30:55] Voice 4: No.

[2:30:56] Voice 4: all right well thank you very much um so that moves us along to the corresponding section

[2:31:06] Voice 4: i mentioned the uh latest correspondence we've already considered incorporated

[2:31:13] Voice 4: um under new business i have brought up whether um the ltc has a desire to

[2:31:22] Voice 4: to write a formal letter from the LTC

[2:31:25] Voice 4: to come up to the council

[2:31:28] Voice 4: just for a tiny bit of context.

[2:31:31] Voice 4: I have the Denman one here.

[2:31:36] Voice 4: I mean, it could be slightly different

[2:31:38] Voice 4: and we could massage that a little bit,

[2:31:41] Voice 4: but just whether we want to give the staff direction today

[2:31:45] Voice 4: to write a similar letter

[2:31:46] Voice 4: and that we could workshop a little bit

[2:31:49] Voice 4: on how we want that to look.

[2:31:50] Voice 6: doesn't

[2:31:50] Voice 4: look like yes it doesn't look like a form letter i totally agree but just to have that i i

[2:31:57] Voice 4: mean i really appreciate that you did the personal um the personal outreach but i think it's

[2:32:03] Voice 4: appropriate to do this

[2:32:05] Voice 7: yeah so it's a formal

[2:32:05] Voice 4: outreach as well yeah and

[2:32:08] Voice 7: we all received the

[2:32:09] Voice 7: counselors the chief will receive separate cards from so i started out so we have to trust these

[2:32:16] Voice 7: he said yeah but unfortunately the chief ripples card was right and then my dog jumped and it's

[2:32:22] Voice 7: like i just so i cut

[2:32:24] Voice 15: this cardboard i put it on top

[2:32:25] Voice 15: and i put my arm say sorry my dog jumped to

[2:32:27] Voice 15: me so literally around page 81 you have the staff report there's some dates in there that

[2:32:36] Voice 15: probably don't jive anymore but i'm not sure right now is it

[2:32:40] Voice 10: in front of jerry no in your

[2:32:42] Voice 15: your staff report. We stopped at the end of age 80, which is number seven. When you carry

[2:32:52] Voice 15: on, it says, we'll have certain things done by May 16th, which obviously that isn't going

[2:32:58] Voice 15: to happen now.

[2:33:00] Voice 15: I

[2:33:01] Voice 10: will be presenting back.

[2:33:02] Voice 15: Yeah, so this is just warning.

[2:33:07] Voice 14: Yeah, but that's okay. That's

[2:33:08] Voice 4: the staff report.

[2:33:10] Voice 14: I

[2:33:10] Voice 15: will be coming back on May 16th with some of the stuff.

[2:33:13] Voice 15: yeah okay so

[2:33:16] Voice 4: um as far as this goes then i am happy to move that the hornbill local trust

[2:33:24] Voice 4: committee uh request staff to prepare a letter to covox chief and council um okay

[2:33:34] Voice 4: uh we're gonna congratulations on election and request for leadership leadership meeting um

[2:33:45] Voice 4: and then we can do the we can do some iterative yeah drafts to do

[2:33:55] Voice 15: is to recognize the

[2:33:56] Voice 15: ratification yeah

[2:33:57] Voice 4: we can include that language i think that's that's reasonable in fact um

[2:34:05] Voice 4: and i mean i think what i want to do is just formalize that we're we're resolving to send

[2:34:11] Voice 4: a letter and then um and then i think uh outside of the actual meeting we can do a little bit of

[2:34:18] Voice 4: iterative on the content because i know trustee allen has some thoughts i'm sure trustee scott

[2:34:23] Voice 4: has some thoughts and just just we're authorizing the center sending a formal letter today and then

[2:34:29] Voice 4: we'll

[2:34:29] Voice 11: hammer out the details over the next you know sort of week or two by yeah sure does that

[2:34:36] Voice 11: make sense could

[2:34:36] Voice 15: you make sure we get the wording right around there's so much people think they've

[2:34:42] Voice 15: got a tree. See that I'm sitting with right around, you know,

[2:34:47] Voice 15: treating Dave, Dave,

[2:34:48] Voice 15: Dave, yeah, they're part of the province and heads have to do

[2:34:54] Voice 14: it and give them the direction. College will go on our water

[2:34:57] Voice 14: right now. It's, you know, so it's

[2:34:59] Voice 4: just so

[2:35:00] Voice 14: okay, so

[2:35:06] Voice 4: got a motion on the floor. Seconded by Justin Allen. Any

[2:35:13] Voice 4: favor that carries thank you very much and so uh we have a staff report section uh trust

[2:35:25] Voice 4: conservancy highlights of january 21st uh for information applications report uh dated march

[2:35:32] Voice 4: 12th anything on that from anyone yeah took the album yeah

[2:35:37] Voice 7: i know the first one under development

[2:35:39] Voice 7: with permits on page 109 like that's 2021 isn't there a time where applications just expire and

[2:35:49] Voice 7: no it's just limbo land i just find that's really long i'm just interested in what's going on why

[2:35:56] Voice 7: you're waiting for revisions from the applicant to the internally

[2:36:01] Voice 15: we annually review applications

[2:36:03] Voice 15: to determine how stale they are and whether

[2:36:07] Voice 15: or not they can be closed it's up to the regional

[2:36:08] Voice 15: planning manager to to do that every six to 12 months and if there's indication from the applicant

[2:36:15] Voice 15: that they are making a concerted effort that there's been substantial movement in some direction

[2:36:22] Voice 15: they need more time they can request more time and the application stays open

[2:36:26] Voice 15: wow there is a process to close those if you have specific concerns about that particular file

[2:36:34] Voice 7: Yeah, it's just the length of time. I was just interested, um, and then,

[2:36:42] Voice 6: yeah, and then

[2:36:49] Voice 7: it's also the same one. So this is what it is. You've got, so the first one, which I

[2:36:54] Voice 7: wondered about 2021.2 DP,

[2:37:00] Voice 6: you

[2:37:10] Voice 2: got it in twice, but that's okay.

[2:37:14] Voice 7: It's in twice. It's under,

[2:37:16] Voice 7: it's under it's sup sup and a dp is that correct that's right yeah yeah okay

[2:37:23] Voice 12: um yeah that's all

[2:37:26] Voice 12: thanks okay

[2:37:27] Voice 4: okay and then we have our adopted policies and standing resolutions for information

[2:37:32] Voice 4: unless otherwise raised uh anything on the local trust committee web page

[2:37:37] Voice 4: um active projects report dated march 13th on page 123 anything from anyone on that

[2:37:48] Voice 4: future projects uh on 124 125 anything on that from

[2:37:54] Voice 13: anyone okay

[2:37:56] Voice 4: uh then that brings us to the

[2:37:59] Voice 4: upcoming meetings i just wanted to identify i have some travel plans at um around the july 4th

[2:38:07] Voice 4: meeting and we don't need to make any decisions today but i just want to like inform trustees and

[2:38:13] Voice 4: staff um there of course there's options um there's the alternate chair can come and share

[2:38:20] Voice 4: the meeting um we could reschedule the meeting the meeting could we could hold the meeting

[2:38:26] Voice 4: electronically and so i just more than wanting to i don't want to we don't need to have a discussion

[2:38:32] Voice 4: or make a decision today but um i just thought since i know that this is likely to be happening

[2:38:39] Voice 4: for me just wanted to bring it to you guys for consideration and i think in our may meeting then

[2:38:45] Voice 4: um or certainly by our meaning if there's desire to reschedule

[2:38:49] Voice 11: then maybe we should talk about that

[2:38:51] Voice 11: today um but

[2:38:54] Voice 4: a desire for absolutely okay um so then if if the ltc wants to reschedule then i

[2:39:05] Voice 4: think that the appropriate thing would be to ask staff to look into

[2:39:09] Voice 11: you know what what are the

[2:39:10] Voice 11: possible possibilities of that so just to recap you have the alternate chair come uh we can

[2:39:17] Voice 11: reschedule we can go electronic assuming

[2:39:20] Voice 4: that my travel plans aren't um cataclysmically changed by

[2:39:25] Voice 4: the political realities of the world they might let

[2:39:28] Voice 15: you down they might not

[2:39:31] Voice 15: let me anywhere go

[2:39:31] Voice 4: ahead uh trustee scott well

[2:39:35] Voice 14: i think i mean i think hb is july and august given what we're doing on

[2:39:42] Voice 14: the island and i mean you guys trying to try trying to get a ferry

[2:39:47] Voice 5: around me that time is

[2:39:48] Voice 5: totally crazy so like best in those months it should be um

[2:39:53] Voice 14: yeah yeah virtual

[2:39:57] Voice 5: but i suggest

[2:39:59] Voice 5: we're just moving back into the last couple of weeks in june if that's possible and just

[2:40:06] Voice 7: but you can attend it virtually july 4th you said i

[2:40:09] Voice 4: could do it virtually i just may not

[2:40:11] Voice 7: be able to

[2:40:11] Voice 7: come in person so we can still say um i'm not gonna and

[2:40:15] Voice 4: i don't you know without looking at

[2:40:17] Voice 4: without having access to the whole uh trust count or island's trust uh schedule um

[2:40:27] Voice 4: there's not there's not a ton of dates in June that I think are possibilities but we can still

[2:40:36] Voice 4: ask staff to look into it today if we want to and then make the determination at our next meeting

[2:40:42] Voice 4: yes I'm

[2:40:46] Voice 9: just looking at the committee meetings calendar in the last two weeks of June um you

[2:40:51] Voice 9: a number of meetings um already uh one two four seven in those two weeks yeah yeah

[2:41:04] Voice 4: and i'm just

[2:41:05] Voice 4: looking at my calendar because actually my intention is to start traveling right after

[2:41:09] Voice 4: trust council on 20th of june so there's not a whole lot open in june um well we have a main

[2:41:20] Voice 4: because we have a main meeting scheduled yeah um so and actually it's how convenient for us

[2:41:28] Voice 4: the meeting administrator happens to be online with us today it's uh is um do you think friday

[2:41:35] Voice 4: june 13th is that all possible what's

[2:41:44] Voice 14: the date we're in may 16th

[2:41:47] Voice 5: three weeks that makes no sense

[2:41:51] Voice 5: so i

[2:41:52] Voice 4: mean we can go we could just keep july 4th and decide that we're going to go electronic

[2:41:56] Voice 4: which also we don't have to decide today really if we're not if we're going to reschedule we

[2:42:01] Voice 11: should probably ask for that today if we're not going to reschedule um then i don't think we have

[2:42:06] Voice 11: to make a decision today so we want to keep july 4th and then we'll just consider that we could

[2:42:14] Voice 11: do it electronically does that make

[2:42:22] Voice 14: sense um

[2:42:27] Voice 4: it's either that i mean we have a september 5th

[2:42:35] Voice 4: scheduled so if we don't want to come in person in july i

[2:42:44] Voice 13: think i think may to september that's

[2:42:46] Voice 13: not unreasonable to me to not have one in

[2:42:49] Voice 14: july at all okay

[2:42:53] Voice 4: so i mean

[2:42:54] Voice 6: ultimately if

[2:42:55] Voice 4: we're not

[2:42:56] Voice 6: going to

[2:42:56] Voice 4: try and reschedule then i don't think we need to decide today oh i think only if we

[2:43:01] Voice 4: want to reschedule if we want

[2:43:03] Voice 11: to keep the date consider that we might do electronic

[2:43:05] Voice 11: chronic i don't think we need to take any action today i think the only reason to take action is

[2:43:12] Voice 11: we wanted to actually move the date so

[2:43:15] Voice 4: the options are zoom or no date at all the options are zoom

[2:43:20] Voice 4: the alternate chair right or i mean we can cancel or we can reschedule i just momentarily wanted to

[2:43:29] Voice 4: give you guys a heads up that there's a chance that in person may not work for me um for that

[2:43:35] Voice 4: july 4th day well

[2:43:37] Voice 5: let's put it another way in person we're going to work from the other so

[2:43:40] Voice 5: it's either it's either zoom or postpone but

[2:43:44] Voice 4: if there's no if there's no desire to reschedule

[2:43:48] Voice 4: then we don't have to take any action today because i've given you guys a heads up and we

[2:43:52] Voice 4: can discuss this at our next meeting okay um that being the case i think we have concluded

[2:43:57] Voice 4: our business and i will call for adjournment i move all right anyone opposed okay thank you

[2:44:08] Voice 4: everybody thanks to lisa millard our leading meeting administrator for your great work

ADOPTED 
 
Hornby Island ADOPTED 1 of 9 
Local Trust Committee Minutes 
March 21, 2025  
         Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
March 21, 2025 
Hornby Island Community Hall 
Central Road, Hornby Island, BC 
 
Members Present: Timothy Peterson, Chair 
 
Alex Allen, Local Trustee 
 
Grant Scott, Local Trustee 
  
Staff Present: Sonja Zupanec, Island Planner 
 Margot Thomaidis, Planner 2 
 
Lisa Millard, Meeting Administrator/Recorder (electronic 
attendance) 
  
Others Present: There were approximately twelve members of the public present. 
  
 
1. CALL TO ORDER 
Chair Peterson called the meeting to order 11:30 a.m. 
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Peterson acknowledged that the meeting was held on the territory of the Coast 
Salish First Nations. 
3. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
12.1 Write Letter to K’ómoks First Nation - Discussion 
15.2 July Local Trust Committee Meeting – Discussion 
By general consent, the agenda was adopted as amended. 
4. REPORTS 
4.1 Trustee Reports  
Trustee Scott reported attendance at March Trust Council quarterly meeting and 
noted election of Salt Spring Island Trustee Laura Patrick as Chair of Trust 
Council. 
Trustee Allen reported attendance at March Trust Council quarterly meeting and 
highlighted improvement of meeting decorum, sessions with BC Ferries focussed 
on their new engagement strategy, and delegation that spoke to the Local Trust 
Committee meeting accessibility challenges for working people due to scheduled 
meeting times. 

ADOPTED 
 
Hornby Island ADOPTED 2 of 9 
Local Trust Committee Minutes 
March 21, 2025  
4.2 Chair's Report 
Chair Peterson reported attendance at the March Trust Council meeting and 
highlighted the election of Salt Spring Island Trustee Patrick as Chair of Trust 
Council, passing of the 2025/26 budget, approval of core elements of the 
strategic plan, BC Ferries presentation and workshop, approval of Natural Area 
Protection Tax Exemption Program (NAPTEP) area on Salt Spring Island, 
delegation presentation on Local Trust Committee meeting times, discussion on 
use of social media, and the passing of Trust Council amended Local Trust 
Committee Meeting Procedures Bylaw No. 197. 
4.3 Electoral Area Director's Report - none 
5. PUBLIC COMMENTS 
A member of the public spoke to importance of balancing the need to maintain water 
sustainability with the use of the Suitable Land Analysis and keeping residents housed in 
illegal secondary dwellings. 
The Chair of the Hornby Island Advisory Planning Commission stated the following: 
 The Advisory Planning Commission did recommend capping Temporary Use Permits 
for short-term rentals; 
 The minutes of the November, 2024 Advisory Planning Commission meeting state 
support of vacation rental business licensing rather than Temporary Use Permits, 
and support of short-term vacation rental licensing through Comox Valley Regional 
District rather than Islands Trust; 
 They do not recommend delaying regulating Hornby Island short-term rentals until 
business licenses can be managed by Comox Valley Regional District; 
 They recommend that if and when business licenses become a possibility, the Local 
Trust Committee and Islands Trust staff engage in a process to investigate Comox 
Valley Regional District administering the licenses; and 
 The Comox Valley Regional District referral response indicates they are interested to 
learn how the Local Trust Committee proceeds to regulate vacation rentals before 
further investigation into the feasibility of a business licence function is considered.  
 
A member of the public noted the land acknowledgement should no longer refer to 
unceded territory due to the recent signing of a treaty with K’omoks First Nation.  
 
A member of the public stated the following: 
 The potential deferral of the Official Community Plan project is challenging as the 
Local Trust Committee needs to balance respect for the wishes of K’omoks First 
Nation, new information about the island’s capacity for growth, and the community 
members who need access to safe, secure, and affordable housing; 
 They encourage the Local Trust Committee to consider deferring the entire Official 
Community Plan project including all vacation rental aspects; 
 The current number of short-term rentals on the island is both stable and sustainable 
and they support affordable housing as well as workers, artists, and businesses 
through the winter when owners do substantial maintenance on their properties; 
 They are not opposed to a cap on vacation rentals but are opposed to setting one 
arbitrarily in the absence of community consultation and unbiased information; 

ADOPTED 
 
Hornby Island ADOPTED 3 of 9 
Local Trust Committee Minutes 
March 21, 2025  
 The Hornby Island Short Term Rental Association and the Advisory Planning 
Commission are aligned on most of the recommendations including potable water, 
functioning septic systems, capacity limits, and controls on the number of visitors; 
 Deferral of the project will not affect progress and improvements that have been 
made; 
 The Municipal and Regional District Tax (MRDT) on short-term accommodation is 
generating $50,000 to $75,000 in revenue per year going toward affordable 
workforce housing; 
 The Provincial short-term rental regulations provide several of items the Advisory 
Planning Commission recommends including registration and penalties for illegal 
operations; 
 The time-consuming option of the Temporary Use Permit was used as a solution 
because, at the time, there were no other options; and 
 If the entire Official Community Plan project is paused there is opportunity to begin 
business license discussions with the Comox Valley Regional District. 
 
A member of the public noted that a map on page 99 of the agenda had been 
misinterpreted from the original map that was relied on in 2001 and they provided the 
Local Trust Committee a copy of the original map and indicated the doubling of the 1A 
designation for the Whaling Station peninsula is not justified. 
6. MINUTES 
6.1 Local Trust Committee Minutes dated January 24, 2025 - for adoption 
By general consent, the Local Trust Committee meeting minutes of 
January 24, 2025 were adopted. 
6.2 Local Trust Committee Special Meeting Minutes dated February 7, 2025 - 
for adoption 
By general consent, the Local Trust Committee Special Meeting minutes 
of February 7, 2025 were adopted. 
6.3 Section 26 Resolutions-without-meeting Report - none 
6.4 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List Report dated March 13, 2025 
Received for information. 
8. DELEGATIONS - none 
9. APPLICATIONS AND REFERRALS 
9.1 PLTUP20240177 (Moore - 4200 Roburn Rd.) - Staff Report 
The Planner summarized the staff report and highlighted the following: 
 The application seeks a Temporary Use Permit to establish a detached 
residential dwelling for use by a relative, caregiver or tenant; 
 The proposal is proceeding as the result of bylaw enforcement action; 
 The applicant applied for, and received, approval for a Siting and Use Permit 
in 2024 to construct an 85 square metre 5.5-metre-high detached accessory 

ADOPTED 
 
Hornby Island ADOPTED 4 of 9 
Local Trust Committee Minutes 
March 21, 2025  
garage and storage building and proceeded to construct an unauthorized 
detached 2 storey, 6-metre-high building with a garage and storage area on 
the first floor, and a 2-bedroom, 90 square metre dwelling unit on the second 
floor; 
 Construction of the dwelling unit is not complete and has been halted since 
enforcement action began in July 2024; and 
 The applicant has subsequently applied for a new siting and use permit 
subject to the issuance of a Temporary Use Permit. 
 
It was noted the applicant was in attendance. 
 
The Chair allowed a member of the public to speak to the application. The 
individual objected to the building and indicated the applicant received a permit to 
construct a garage and storage building and knowingly added an illegal suite on 
the upper floor. 
Discussion ensued and the following comments and clarifications were recorded: 
 The structure provides housing for one family member and potential for 
another tenant; 
 The Planner identified receipt of two letters  with no objection to the 
application; and 
 The Temporary Use Permit will allow a period of time to determine if there are 
further issues or complaints. 
 
HO-2025-008 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee approve issuance of 
Temporary Use Permit PL-TUP-2024-0177. 
CARRIED 
Trustee Allen stated he is employed at Hornby Co-op, recused himself, and left the meeting at 
12:22 p.m. 
9.2 PLDVP20240155 (Hornby Co-op - 5875 Central Road) - Staff Report 
The Planner summarized the staff report and highlighted the following: 
 The Development Variance Permit seeks a variance to the maximum building 
height; and 
 No public comments have been received regarding the application. 
The applicant was in attendance and indicated the height variance is to meet the 
building design and the civil engineer’s recommendation for how the property is 
graded and these factors take the height to the maximum allowed. They are 
requesting a 2.25 metre relaxation on the variance to allow for screening of roof-
top mechanical equipment. 
  The Trustees had no comments or questions for the Planner or applicant. 
HO-2025-009 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee approve issuance of 
development variance permit PL-DVP-2024-0341. 
CARRIED 

ADOPTED 
 
Hornby Island ADOPTED 5 of 9 
Local Trust Committee Minutes 
March 21, 2025  
Trustee Allen returned to the meeting at 12:28 p.m. 
9.3 PLDP20250004 (Hornby Co-op - 5875 Central Road) - Staff Report 
 The Planner summarized the staff report and highlighted the following: 
 The Development Permit is required to facilitate the development of the new 
‘Vorizo’ café building on the Hornby Co-op property; 
 The proposal includes demolition of the bike shop and construction of a new 
café building in its footprint; and 
 The application meets the Development Permit Area Guidelines. 
 
The Trustees had no comments or questions for the Planner. 
 
HO-2025-010 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee approve issuance of 
development permit PL-DP-2025-0004. 
CARRIED 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Major Project: Hornby Island Official Community Plan and Land Use Bylaw 
Review - Staff Report 
The Chair noted that late correspondence received from K’omoks First Nation 
requested the Local Trust Committee defer consideration of advancing the 
proposed bylaws regarding secondary suites, vacation rentals, cisterns, and 
chickens to July 2025 to allow additional time to provide a referral response. 
The meeting was recessed for a break at 12:34 p.m. and reconvened at 12:53 p.m. 
Discussion ensued regarding the K’omoks First Nation’s request for an extension 
of the referral response period and the Planner clarified the Local Trust 
Committee would typically seek all available information prior to scheduling a 
Community Information Meeting in order to provide as much information as 
possible to community members, and if the Local Trust Committee is considering 
making changes to the draft bylaws this should be done prior to presenting the 
bylaws to the community for input. 
HO-2025-011 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee request staff to advise the 
K’omoks First Nation referrals team that the Local Trust Committee has 
granted an extension until July 1, 2025 for the Nation to respond to the 
referral for Proposed Bylaw Nos. 176 (Official Community Plan) and 177 
(Land Use Bylaw). 
CARRIED 
The Planner noted that potential amendments to the Official Community Plan and 
Land Use Bylaw have been identified based on referral responses, staff analysis, 
and the Suitable Land analysis and include: 
 Specifying the maximum density in the Public Use subzone for community 
housing; 

ADOPTED 
 
Hornby Island ADOPTED 6 of 9 
Local Trust Committee Minutes 
March 21, 2025  
 Expanding the current language in the Temporary Use Permit guidelines for 
vacation rentals regarding confirmation for sewer systems and water 
requirements based on Island Health’s response suggesting clearer language 
be used; 
 Determining if the Local Trust Committee wishes to consider specifying a 
maximum number of Temporary Use Permits that could be issued in any 
given year which would provide a future Local Trust Committee the ability to 
deny a permit based on a specified cap; 
 Consideration of temporarily removing secondary suite provisions from the 
bylaws until First Nations input has been received; 
 Removing the provisions for secondary suites from the Shire, Syzygy and 
Downes Point properties which were not intended to have this provision 
because they have site specific zones that recognize their density situation; 
and 
 Remove the IA aquifer classification for the Sandpiper and Galleon 
neighbourhoods because it could be seen as over extending the Local Trust 
Committee’s jurisdiction over land use in an area without supporting data or 
documentation. 
 
Discussion ensued about caps on vacation rentals in other areas and 
surrounding communities. Trustees noted existing commercial and camping 
vacation sites provide rental accommodation for approximately 1500 visitors, 135 
short-term vacation rentals were registered the previous year, and they 
determined a cap of 67 Temporary Use Permits per year could be taken to the 
community for input and discussion. 
HO-2025-012 
It was MOVED and SECONDED 
that Hornby Island Local Trust Committee request staff to prepare draft 
amendment to Bylaw No. 176 cited as “Hornby Island Official Community 
Plan Bylaw No.149, 2014, Amendment No. 1, 2024” and Bylaw No. 177 
cited as “Hornby Island Land Use Bylaw No.150, 2014, Amendment No. 
1, 2024” as presented in the staff report, and in point no. iii specify a 
maximum number of temporary use permits for vacations rentals at 67 
per year, and return the draft bylaw amendments and any subsequent 
referral responses to the Local Trust Committee for consideration of 
second reading at the May 16, 2025 regular business meeting. 
CARRIED 
 
The Planner noted recommendations 3 and 4 in the Staff Report were next step 
discussions that the Local Trust Committee should have regarding getting more 
information on the operational and financial implications of addressing some of 
the housing issues with a concerted effort around understanding the effects of 
implementing the following: 
 Building inspection services; 
 An island-wide Heritage Conservation Area to address protection of cultural 
heritage resources and mandate; and 
 Low impact construction standards/land alterations prior to moving forward 
with expanding provisions for secondary suites or dwellings.  
 

ADOPTED 
 
Hornby Island ADOPTED 7 of 9 
Local Trust Committee Minutes 
March 21, 2025  
The Planner stated recommendation 5 in the Staff Report speaks to the need to 
meet with the Denman Local Trust Committee to discuss potential opportunities 
to explore mutually supportive housing solutions and the K’omoks First Nation 
Engagement summary for both islands as part of the next phase of the Official 
Community Plan/Land Use Bylaw Review Projects for both Local Trust Areas. 
 
HO-2025-013 
It was MOVED and SECONDED 
that the  Hornby  Island  Local  Trust  Committee  request  staff  to  add  to  the 
next  annual  meeting  agenda  with  the  Comox  Valley  Regional  District,  a 
request  for  a  preliminary  discussion  on  the  regulatory,  financial,  and 
operational  implications  of  implementing  building  inspection  services  on 
Hornby  Island,  prior  to  any  further  consideration  by  the  Local  Trust 
Committee of policy or zoning amendments that would expand provisions 
for secondary suites or secondary dwellings on the island beyond what is 
currently permitted. 
CARRIED 
 
HO-2025-014 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee request staff to continue to 
engage with staff from K’ómoks First Nation as part of the next phase of the 
Official  Community  Plan/Land  Use  Bylaw Review  Project  to  specifically 
evaluate  and  report  back  on  the  regulatory,  financial,  and  operational 
implications of implementing an island-wide Heritage Conservation Area on 
Hornby  Island  to  address  protection  of  cultural  heritage  resources  and 
mandate the  implementation  of  low  impact  construction  standards/land 
alterations,   prior   to   any   further   consideration   of   policy   or   zoning 
amendments   that   would   expand   provisions   for   secondary   suites   or 
secondary dwellings on the island beyond what is currently permitted. 
                   
CARRIED 
HO-2025-015 
It was MOVED and SECONDED 
that the  Hornby  Island  Local  Trust  Committee  request  staff  to  inform  the 
Denman  Island  Local  Trust  Committee  of  resolutions  #HO-2025-013  and 
014 and request a special meeting with the Denman Local Trust Committee 
in  the  summer/fall  2025  to  discuss  potential  opportunities  to  explore 
mutually  supportive  housing  solutions  and  the  K’omoks  First  Nation 
Engagement  summary  for  both  islands  as  part  of  the  next  phase  of  the 
Official  Community  Plan/Land  Use  Bylaw Review  Projects  for  both  Local 
Trust Areas. 
CARRIED 
 
The Planner summarized updates required to the Project Charter to include 
prioritizing and enhancing the Suitable Land Analysis data, directing staff to 
engage with environmental conservation groups to incorporate additional data 
sets, and directing staff to engage with First Nations on incorporating data related 
to archaeology and culturally significant sites. 
HO-2025-016 

ADOPTED 
 
Hornby Island ADOPTED 8 of 9 
Local Trust Committee Minutes 
March 21, 2025  
It was MOVED and SECONDED 
that  the  Hornby  Island  Local Trust  Committee  request  that  the  project 
charter be revised to prioritize enhancement of the Islands Trust Suitable 
Land Analysis data by: 
i. Posting the data to the project website so map layers for the island can 
be dynamically explored by public users; 
ii. Directing staff to engage with local environmental conservation groups 
to incorporate additional environmental data sets; 
Directing staff to engage with First Nations on incorporating restricted 
access to available data sets (archaeology, culturally significant sites, 
areas of potential) and including any new publicly available data to 
support analysis of First Nations priorities. 
           
CARRIED 
 
HO-2025-017 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee endorse the revised Hornby 
Island OCP/LUB Review Project Charter version 2.4 as presented in the 
staff report dated March 21, 2025. 
CARRIED 
11. CORRESPONDENCE - none 
Correspondence received concerning current applications or projects is posted to the 
LTC webpage 
12. NEW BUSINESS  
12.1 Write Letter to K’omoks First Nation - Discussion 
HO-2025-018 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee request staff to prepare a 
letter to K’omoks chief and council offering congratulations on election 
and request for leadership meeting. 
CARRIED 
13. STAFF REPORTS 
13.1 Trust Conservancy Highlights of January 21, 2025 Board Meeting 
Received for information. 
13.2 Applications Report dated March 12, 2025 
Received for information. 
13.3 Trustee and Local Expense Report dated January, 2025 
Received for information. 
13.4 Adopted Policies and Standing Resolutions 
Received for information. 

ADOPTED 
 
Hornby Island ADOPTED 9 of 9 
Local Trust Committee Minutes 
March 21, 2025  
13.5 Local Trust Committee Webpage 
No updates required at this time. 
14. WORK PROGRAM 
14.1 Active Projects Report dated March 13, 2025 
Received for information. 
14.2 Future Projects Report dated March 13, 2025 
Received for information. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Friday, May 16, 2025 at 11:30 am at 
Hornby Island Community Hall, 4305 Central Road, Hornby Island, BC 
15.2 July Local Trust Committee Meeting – Discussion 
Chair Peterson noted he will be unable to attend the July 4 meeting in person and 
brought it forward for consideration of rescheduling, assigning alternate chair, or 
holding an electronic meeting to be determined at a future meeting 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 2:14 p.m. 
 
 
_________________________ 
Tim Peterson, Chair 
 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder