Islands Trust Council regular meeting, March 26, 2025

[0:00:00] Voice 7: Just

[0:00:00] Voice 9: one moment, it's taken a little minute. There we go.

[0:00:10] Trustee Patrick: Thank you very much.

[0:00:12] Trustee Patrick: I'd like to call this meeting, electronic meeting of the Executive Committee, Trust Council's Executive Committee, to order.

[0:00:21] Trustee Patrick: Before I introduce everyone, I'll do a territorial acknowledgement.

[0:00:25] Trustee Patrick: I respectfully acknowledge that the lands and waters that encompass the Trust area have been home to Indigenous people since time immemorial.

[0:00:35] Trustee Patrick: As trustees, we're committed to reconciliation and to working together to preserve and protect this ecologically, culturally, and spiritually significant region of the Salish Sea.

[0:00:44] Trustee Patrick: The trust area is located within the treaty lands and territories of many Coast Salish First Nations.

[0:00:52] Trustee Patrick: Trust Council is committed to establishing and maintaining mutually respectful relationships between Indigenous and non-Indigenous peoples.

[0:00:59] Trustee Patrick: And we have made a commitment to reconciliation with the understanding that this commitment is a long-term relationship building and healing process.

[0:01:07] Trustee Patrick: I'm Laura Patrick.

[0:01:08] Trustee Patrick: I'm elected on Salt Spring and the newly elected chair for Trust Council and this body.

[0:01:15] Trustee Patrick: So thank you to my fellow trustees for putting their confidence in me.

[0:01:21] Trustee Patrick: I'd like to introduce David Maude, who is also, he's a vice chair and also chair of

[0:01:26] Trustee Patrick: Denman, North Pender, and Saterna.

[0:01:29] Trustee Patrick: And I'd like to introduce Tim Peterson.

[0:01:31] Trustee Patrick: Anderson, he is the vice chair, and he is the chair of, what are you the chair, Galliano, Hornby, and Salt Spring, and vice chair Toby Elliott, who is chair of Laskiti, Maine, South Pender, and Thetis.

[0:01:47] Trustee Patrick: I am the chair of Gabriola and Gambier and Keats.

[0:01:52] Trustee Patrick: I'd like to turn it over to acting CAO Julia Mobs to introduce the staff that are joining us today.

[0:01:59] Trustee Patrick: I'm

[0:02:01] Voice 10: very happy to do so. My name is Julia Maltz. I'm the Director of Financial and Employee Services of Islands Trust. I'm filling in for our CAO, Ruben Brony, today, who's taking some much-needed time off.

[0:02:12] Voice 10: Also joining me online from the staff side, we have Claire Freuder, who's the Director of Trust Area Services. Give us a wave, Claire.

[0:02:20] Voice 10: Director of Planning Services, Stefan Cermak, giving us a wave there.

[0:02:26] Voice 10: there. We have Alexandra Trifoniti, our executive coordinator, who's in the background running this

[0:02:33] Voice 10: meeting for us. Thank you, Alex. And we do not have with us today, Director of Legislative and

[0:02:39] Voice 10: Information Services, David Marler. And as I mentioned, our CAO is also away. That's it from

[0:02:44] Voice 10: the staff side of things.

[0:02:46] Trustee Patrick: Well, thank you very much. We have an agenda before us. Vice Chairs,

[0:02:51] Trustee Patrick: are there any additions, changes or stuff, any changes that need to be made to the agenda today?

[0:03:00] Trustee Patrick: not seeing anyone raising anything. So can we approve the agenda through general consent?

[0:03:06] Trustee Patrick: That's fantastic. I do want to mention before we get started, again, as I am new,

[0:03:14] Trustee Patrick: we'll proceed through the agenda as presented. But I will be encouraging all of you to think of

[0:03:20] Trustee Patrick: ways we can do things better. And you don't have to necessarily say it today. Or if you've got an

[0:03:25] Trustee Patrick: idea, please do share it or bring it forward. This is our chance to always try and do things

[0:03:29] Trustee Patrick: differently when we do things new. So I really want to make that clear to everyone. I welcome

[0:03:34] Trustee Patrick: and encourage any suggestions to make things better. So with that, we'll proceed through the

[0:03:42] Trustee Patrick: agenda. Okay, we have minutes from February 26. Are there any additions or changes to the minutes?

[0:03:55] Trustee Patrick: I trust Vice Chair Elliott.

[0:03:59] Voice 8: Sorry, I couldn't find all the buttons at once.

[0:04:02] Voice 8: Yeah, I think there was just a few things. Sorry. Where was it? Scrolling. Where are my notes? Okay. Page 12, nine of the minutes under 1122, LTC chairs report on local advocacy topics.

[0:04:22] Voice 8: um it should probably read the last clause despite the local trust committee's decision

[0:04:31] Voice 8: to deny the application uh it should read uh to deny the rezoning application because it sort of

[0:04:40] Voice 8: implies that uh we're in charge of um you know approving shellfish tenures but um does that

[0:04:49] Voice 8: that make sense uh calling on director sir mac maybe here it

[0:04:56] Voice 4: does does

[0:04:58] Voice 8: okay

[0:05:00] Trustee Patrick: alexander did you

[0:05:02] Trustee Patrick: get that i did yes super any other changes uh by charlotte you said you had a couple or just

[0:05:09] Trustee Patrick: i

[0:05:10] Voice 8: thought i did sorry but i'm not seeing there no there's there is nothing oh wait yes yes um

[0:05:18] Voice 8: Sorry, back on page nine, page six of the agenda, or the minutes, sorry, 941, on the Policy Statement Amendment Project Process Opportunities Discussion.

[0:05:32] Voice 8: You know, there was discussion about this, but we landed on, at the advice of the CAO, a consensus to address this in the strategic plan discussion.

[0:05:42] Voice 8: discussion. And so I just kind of think the minutes need that follow-up, you know, in the

[0:05:51] Voice 8: strategic plan discussion of Trust Council. So that was where we landed. So if we could,

[0:05:57] Voice 8: if you think it's appropriate to add that. So it's the end of the, yeah, the end of that page

[0:06:04] Voice 8: 941. So the consensus and the advice of the CAO was to address this in the Trust Council

[0:06:13] Voice 8: council strategic plan discussion which we did and resulted in a significant change to

[0:06:19] Voice 8: policy statement amendment project well

[0:06:25] Trustee Patrick: i was not that meeting i'll look to the other vice

[0:06:26] Trustee Patrick: chairs do you agree with that change seems

[0:06:29] Trustee Maude: okay yes all

[0:06:33] Trustee Patrick: right alexander did you get that i did

[0:06:35] Voice 9: all

[0:06:36] Trustee Patrick: right anything else can we approve the draft minutes for the meeting of february 26th or

[0:06:44] Trustee Patrick: general consent as amended excellent all right we have the next set of minutes which is from

[0:06:50] Trustee Patrick: of March 11th. Any corrections or changes to those minutes? Page 15 of the agenda

[0:06:57] Trustee Patrick: package. Not seeing any, can we approve those through general consent? Great. Okay

[0:07:09] Trustee Patrick: so we're moving up to the follow-up action list which is on page 20 of the

[0:07:15] Trustee Patrick: agenda package. I know historically we just go through each from the CAO to

[0:07:23] Trustee Patrick: to each director.

[0:07:23] Trustee Patrick: So I'll look to you, acting CAO, Julia Mobs

[0:07:28] Trustee Patrick: to shepherd this item.

[0:07:33] Voice 10: Thank you, Chair.

[0:07:34] Voice 10: So the follow-up action list starts with the items

[0:07:36] Voice 10: that are assigned to our CAO.

[0:07:38] Voice 10: So most of the items that I see are noted as complete,

[0:07:41] Voice 10: which is excellent.

[0:07:42] Voice 10: There's a couple there that are at 75 and 50% complete

[0:07:46] Voice 10: related to future education for trustees,

[0:07:49] Voice 10: as well as a facilitated code of conduct session.

[0:07:52] Voice 10: session. So I don't have a full update on where those two are at, but I do know that

[0:07:58] Voice 10: the planning of the education sessions is advancing. So there was the survey that went

[0:08:03] Voice 10: out to trustees, and I know our CAO is looking to prioritize some of the top learning that

[0:08:08] Voice 10: came out of that survey. And the code of conduct facilitated session remains top of mind for

[0:08:14] Voice 10: all of us. I know the CAO is working with the Director of Legislative Services to find

[0:08:18] Voice 10: the best way for us to facilitate that session. Of course how we deliver it in person or electronic

[0:08:24] Voice 10: is an important consideration as well as making sure that we get the right facilitator with the

[0:08:28] Voice 10: right skill to help us through that important work. I will try to field questions on anything

[0:08:34] Voice 10: under the CAO follow-up action list if there's any.

[0:08:40] Trustee Patrick: No, looks like you're off the hook. Keep going.

[0:08:48] Voice 10: So, next in the follow-up action list is the Director of Legislative and Information Services,

[0:08:53] Voice 10: Director Marler. I will note he has joined us, so I will let him speak to his own items.

[0:08:58] Voice 1: Yeah, thank you very much. I am not feeling very well, so I'm going to keep this short.

[0:09:07] Voice 1: Yeah, so on page, which is at 21, is the start of the list.

[0:09:13] Voice 1: um the first few there um need to work with um director freda on the first two items uh we

[0:09:25] Voice 1: haven't um advanced those i'll let director freda talk to those two when it comes to her area um

[0:09:32] Voice 1: item three um the code of conduct yes we have the um the grant uh from lgma so i'll be working with

[0:09:41] Voice 1: them and we have a a um a consultant that we can uh work with to develop a a program so this will

[0:09:50] Voice 1: be um sorry um this will be a code of conduct session for council probably um at the june

[0:10:00] Voice 1: session or close to the june session we'll also do one for the chairs which will likely be a

[0:10:08] Voice 1: a Zoom session, maybe two

[0:10:12] Voice 1: afternoons or two half days. So we'll work with EC

[0:10:15] Voice 1: and the consultant on what that's going to look like.

[0:10:20] Voice 1: And the intent there is to invite all the chairs and vice-chairs for the

[0:10:24] Voice 1: council committees as well. On the next

[0:10:28] Voice 1: page, the first item there, bylaw

[0:10:33] Voice 1: 101 amendments, that was

[0:10:36] Voice 1: targeted in March. Its March agenda was too full, so I will update this one for June Trust Council

[0:10:44] Voice 1: and hopefully bring a draft to you for consideration before June Trust Council.

[0:10:54] Voice 1: The last one there, item seven, preparing a primer and principles in the meeting assembly.

[0:10:59] Voice 1: Assembly, we'll work on that for you. It does say target of February. We didn't do that. So I'll

[0:11:07] Voice 1: update the target date to something more reasonable. So that's it for the follow-up action list. And

[0:11:13] Voice 1: unless there's any questions, I'll leave it there.

[0:11:19] Trustee Patrick: I see Vice Chairman.

[0:11:23] Trustee Maude: Thank you, Chair. I just

[0:11:24] Trustee Maude: wanted to follow up from something that's dating back almost two years, and that's the meeting

[0:11:29] Trustee Maude: notification bylaw. That was passed through EC and was given to staff as a high priority

[0:11:35] Trustee Maude: to develop the model bylaw for local trust committees in light of the considerable cost

[0:11:41] Trustee Maude: savings available. And it just seems to have totally dropped off the radar. I'm really

[0:11:46] Trustee Maude: concerned about that.

[0:11:48] Voice 1: Yeah, thank you. That one has not dropped off. There's some questions around

[0:11:53] Voice 1: around the um the ability to use uh some of the suggested uh means of uh providing notice so

[0:12:03] Voice 1: i am seeking legal advice on that and then once we've done that we can bring the um the draft to

[0:12:10] Voice 1: you so um we we should have that for you by june um bring it to executive committee before then

[0:12:17] Voice 1: and then we can bring it up to june trust council for consideration

[0:12:20] Voice 1: operation.

[0:12:22] Trustee Maude: Okay, yeah, thank you very much. It's just I'm concerned that, you know, if we list

[0:12:27] Trustee Maude: something as being a high priority and it takes two years to accomplish, it kind of doesn't speak

[0:12:32] Trustee Maude: well for the organization as a whole to be able to accomplish goals.

[0:12:36] Voice 1: Yeah, there's been a lot of

[0:12:38] Voice 1: things that have been high priorities, so it's probably got dropped off with other ones taken

[0:12:43] Voice 1: over. So my apologies, I will make it a high priority from now on. Thank you. Trustee Elliott.

[0:12:51] Voice 8: yep thank you um so back up on item four the previous page uh i thought we'd resolve to remove

[0:12:59] Voice 8: this um it may have been sort of a discussion in passing so it wasn't by resolution i'm trying to

[0:13:06] Voice 8: remember what that came from 30th of october so it was from the september trust council meeting

[0:13:16] Voice 8: no i think it was at my request and i'm just not sure how it made it onto the fuel and where the

[0:13:22] Voice 8: resolution would be but i believe we had a discussion that the minute taking standards

[0:13:26] Voice 8: seem to be more than adequate and so i'm just wondering if we could remove it yeah i'm happy

[0:13:32] Voice 1: to remove it so that's what dc'd like to do and i'll do that all

[0:13:40] Trustee Patrick: right did you meeting host have

[0:13:43] Trustee Patrick: their hand up there i don't know if sorry i don't see any hands up on the screen

[0:13:48] Trustee Patrick: um okay

[0:13:50] Voice 1: trustee peterson has his

[0:13:51] Trustee Patrick: hand trustee peterson go ahead trustee peterson so sure do we want a

[0:13:54] Trustee Patrick: resolution to remove it or why don't you

[0:13:56] Trustee Patrick: work on that for a moment and we'll go to trustee

[0:13:58] Trustee Patrick: uh vice chair peterson yeah

[0:14:01] Voice 2: thank you chair um i'm not uh i'm not 100 percent uh remembering

[0:14:10] Voice 2: the discussion around how this got on to our follow-up action list either but it's not that

[0:14:16] Voice 2: long ago um so i'm not totally clear whether it was to do with um the trust council meetings or

[0:14:23] Voice 2: or if it was an LTC thing.

[0:14:25] Voice 2: But it is something that gets brought up at LTCs every so often.

[0:14:32] Voice 2: And I know this has been discussed in the past.

[0:14:36] Voice 2: Sometimes there's people that are wanting verbatim records

[0:14:41] Voice 2: of what they've spoken and stuff.

[0:14:45] Voice 2: And Director Marler, maybe you can remind me.

[0:14:48] Voice 2: I thought that I had seen at some point sort of a one-pager

[0:14:53] Voice 2: little brief to share with LTCs around

[0:14:56] Voice 2: minute taking standards. Is that something you remember us having?

[0:15:01] Voice 1: I'm a little fuzzy today, so I can't really recall

[0:15:04] Voice 1: that, but I can look into it if it's available and send it out.

[0:15:08] Voice 1: If it's not, I'll let you know and you can provide me

[0:15:12] Voice 1: further direction after that.

[0:15:15] Trustee Patrick: I see. I'm going to just

[0:15:17] Trustee Patrick: go to actually see your mobs.

[0:15:22] Voice 10: Thanks, Chair.

[0:15:23] Voice 10: So this particular item, if my memory serves me well, and Alexandra will correct me if

[0:15:27] Voice 10: it does not, this arose because the minute standards that we adopt for committees and

[0:15:32] Voice 10: council is to have, you know, less detailed information and focus primarily on the decisions.

[0:15:38] Voice 10: Of course, committee of the whole is not making decisions, recommendations only.

[0:15:42] Voice 10: So I believe there was a desire to actually have a bit more information in those particular

[0:15:46] Voice 10: minutes, just because the nature of that body is a bit different.

[0:15:49] Voice 10: I do recall that recent sets of minutes coming out of the committee the whole were deemed to

[0:15:54] Voice 10: now contain sufficient amount of detail and so this was an item that was looked to be removed

[0:16:01] Voice 10: for clarity removing something from the follow-up action list or resolution is always helpful

[0:16:06] Voice 10: so if trustee Elliott plans to do that we would welcome that as stuff all

[0:16:12] Trustee Patrick: right trustee Elliott

[0:16:13] Trustee Patrick: did you wish to proceed with the motion sure

[0:16:15] Voice 8: and and yeah that was my recollection as well

[0:16:18] Voice 8: um that this was specifically as we moved into this new format um the minutes were very brief

[0:16:25] Voice 8: and then they got really good and we're satisfied so i move that um executive committee request

[0:16:32] Voice 8: staff remove item four no what do we call it the discussion on minute taking standards for

[0:16:40] Voice 8: committee of the whole minutes from the follow-up action list before

[0:16:47] Trustee Patrick: that seconded i'll let the

[0:16:48] Trustee Patrick: So, Alexander, did you get that?

[0:16:50] Trustee Patrick: I did.

[0:16:54] Voice 9: I'm just finishing it up here.

[0:17:08] Trustee Patrick: Trustee Elliott, does that look like what you intended?

[0:17:11] Trustee Patrick: I see thumbs up.

[0:17:12] Trustee Patrick: And I think Vice-Chair Mond has seconded that motion.

[0:17:17] Trustee Patrick: Is there any discussion?

[0:17:19] Trustee Patrick: I will call the vote.

[0:17:21] Trustee Patrick: All those in favor, raise your hands or wave at me.

[0:17:24] Trustee Patrick: And that is carried.

[0:17:28] Trustee Patrick: So, there we go.

[0:17:29] Trustee Patrick: One item off your list on a day.

[0:17:31] Trustee Patrick: Make you feel better there.

[0:17:33] Trustee Patrick: All right. Continue on there, AOMOBS, with this section.

[0:17:40] Voice 10: So if there's no further questions for the Director of Legislative and Information Services,

[0:17:45] Voice 10: we can travel on to follow-up action items for the Director of Planning Services.

[0:17:49] Voice 10: Good morning, everybody.

[0:18:00] Voice 4: There's three

[0:18:00] Voice 4: items here of varying length.

[0:18:03] Voice 4: One's done.

[0:18:04] Voice 4: The other one is number two, staff to provide advice and response about crown tenures.

[0:18:09] Voice 4: That's being worked on by staff.

[0:18:11] Voice 4: I will report back when that's done.

[0:18:13] Voice 4: I think we're on target with the target date there.

[0:18:17] Voice 4: The first one is the ever-ongoing one.

[0:18:20] Voice 4: That is the First Nations referral.

[0:18:23] Voice 4: Continue to work on that.

[0:18:25] Voice 4: You know, we had staff assigned to the work, and they're on extended leave,

[0:18:28] Voice 4: so that's kind of how it's dropped off for now.

[0:18:31] Voice 4: But even up to yesterday, we were working on it, and it's complex.

[0:18:37] Voice 4: complex and you know making sure it fits within the reconciliation action plan strategic plan

[0:18:42] Voice 4: and then going forth with communications to all First Nations is a bit of a tricky endeavor so

[0:18:48] Voice 4: it's we're still working on it still very much alive and we still very much have a framework

[0:18:52] Voice 4: it's just it was slowed down a little bit by leave and making sure that we're not tripping

[0:18:57] Voice 4: over ourselves when we talk to First Nations in regards to referrals for this versus all the other

[0:19:02] Voice 4: their engagement that we're doing happy to take any questions any

[0:19:10] Trustee Patrick: questions it looks like you're

[0:19:13] Trustee Patrick: being let off the hook and i should note that uh trustee elliot's been having some challenges so

[0:19:17] Trustee Patrick: um with her internet she is here she's just turned her video off all right carry on cao moms

[0:19:32] Voice 10: uh okay well i think we're back to me uh if there's no questions for planning services so

[0:19:37] Voice 10: So we're looking at page 25 of the agenda.

[0:19:39] Voice 10: There's two items there in my world.

[0:19:42] Voice 10: Item number two is marked as complete.

[0:19:44] Voice 10: So this was an item seeking that staff forward a briefing that executive committee received

[0:19:50] Voice 10: at their last meeting on enhancing mental health benefits.

[0:19:52] Voice 10: So this request was simply to forward that briefing to trustees for their consideration

[0:19:57] Voice 10: as part of the budget session at Trust Council.

[0:20:00] Voice 10: So that was forwarded to trustees.

[0:20:02] Voice 10: There was no conversation about this item that came up during budget debate.

[0:20:05] Voice 10: It's not clear to me if that's because there was no interest from trustees or simply it was forgotten amidst the other items that were being debated.

[0:20:14] Voice 10: But we've marked it as complete because we did forward it.

[0:20:17] Voice 10: The first item relates to a policy review.

[0:20:19] Voice 10: It's been on the list for quite a while.

[0:20:21] Voice 10: I intend to pick up that policy to look at some amendments after the audit this year.

[0:20:28] Voice 10: So our audit generally wraps up towards the end of May, and then I'll be looking to some of our policy amendments.

[0:20:33] Voice 10: I see a hand raised.

[0:20:34] Voice 10: I'm happy to take some questions.

[0:20:36] Voice 10: Yes, Vice Chair Peterson.

[0:20:39] Voice 2: Yeah, not so much a question, but just on the mental health piece.

[0:20:46] Voice 2: Had intended to raise it at Trust Council.

[0:20:49] Voice 2: It was a little busy.

[0:20:50] Voice 2: It fell off my radar there.

[0:20:53] Voice 2: But we had a brief email discussion, I think, Julia and Laura,

[0:21:05] Voice 2: about potential next steps on that.

[0:21:08] Voice 2: So I'd like to maybe see that come back

[0:21:11] Voice 2: at a future EC meeting for consideration.

[0:21:16] Voice 2: I believe, Director Mobs, you said that based on the scale

[0:21:20] Voice 2: of the dollars, we're not talking as huge,

[0:21:24] Voice 2: and there are ways to consider how we might advance that work.

[0:21:28] Voice 2: work. But I'm not, I'm not finding that email at the moment. And so would you like a resolution to

[0:21:38] Voice 2: to bring that back for us for future consideration? Or what's best for you?

[0:21:46] Voice 10: Yes, the resolution would be great. And then we can bring it back at a future meeting.

[0:21:49] Voice 2: Okay, I'll put something together.

[0:21:51] Voice 2: All

[0:21:56] Trustee Patrick: right. Well, while you're working on that, we'll move on and we can come back to that if

[0:22:01] Trustee Patrick: that's okay so you right away and carry on there see you months um

[0:22:08] Voice 10: i saw trustee elliott's hand up

[0:22:09] Voice 10: briefly i'm unsure if there's another question or comment it's

[0:22:14] Voice 8: okay i was going to speak to

[0:22:15] Voice 8: in support of that but um maybe when trustee or vice chair peterson makes his motion

[0:22:20] Voice 8: i'll speak then thanks well we'll come back to the motion

[0:22:24] Voice 10: so carry on uh great so page 26 of

[0:22:28] Voice 10: the agenda we're looking at the director of trust area services items i'll turn it over to

[0:22:32] Voice 10: director freighter good

[0:22:38] Voice 5: morning everyone um so i don't have many updates for you there's been lots

[0:22:41] Voice 5: on the go but not particularly advancing anything on your list here except i wanted to draw your

[0:22:45] Voice 5: attention to number 11 which calls for a letter to san juan county which now that we have a new chair

[0:22:51] Voice 5: i think we'll be moving up the list so i'll be working with the chair to craft that letter

[0:22:55] Voice 5: um to acknowledge their attendance in december and perhaps reflect any of the discussion you

[0:23:01] Voice 5: have today about the cross-border cooperation piece and let them know that we simply haven't

[0:23:05] Voice 5: had time yet to advance the marine shipping options discussion, but certainly welcome their

[0:23:10] Voice 5: views and preferences. So that will be moving up the list. So I wanted to bring that to your

[0:23:14] Voice 5: attention, but I'm happy to take questions about any of the rest. Before I do so, though, I could

[0:23:19] Voice 5: also update you on number 13 there. I have spoken with Sineamuk First Nations staff. That continues

[0:23:23] Voice 5: to be on hold at their request. So I'll come back to you once they advise they're ready to work with

[0:23:28] Voice 5: us on a letter or an agreement all right

[0:23:33] Trustee Patrick: different questions look at that you're off the hook okay

[0:23:37] Voice 5: i can provide a director's report if you're interested oh yes keep going i'm just wanting

[0:23:43] Voice 5: to let you know that um now um this we end of this week i'm turning back to hiring so really

[0:23:48] Voice 5: pleased to acknowledge that chloe straw has joined the team as our program coordinator

[0:23:52] Voice 5: and she is settling in but continuing for the next few weeks to multitask as she holds down

[0:23:57] Voice 5: on her former role and also taking on the new role so thrilled to have her on the team and

[0:24:02] Voice 5: looking forward to advancing more quickly through some of your requests here as well as those of

[0:24:06] Voice 5: trust programs committee wanted to advise you all that we're moving into annual report season

[0:24:11] Voice 5: so you can start watching for those on local trust committee agendas and as vice chairs

[0:24:16] Voice 5: encourage you to help smooth the path for a good process again this year also just flagging that

[0:24:23] Voice 5: that it's end of fiscal year for grant reporting.

[0:24:25] Voice 5: So I'm currently acting as grants manager.

[0:24:27] Voice 5: So there may be any questions,

[0:24:30] Voice 5: but just to let you know about that, it's taking time.

[0:24:33] Voice 5: And finally, we are now working towards waiting

[0:24:37] Voice 5: for the chair to conclude appointments

[0:24:39] Voice 5: on trust programs committee.

[0:24:41] Voice 5: And then we'll look towards scheduling some meetings

[0:24:43] Voice 5: in early April for that newly reconstituted committee

[0:24:46] Voice 5: to look at the policy statement

[0:24:47] Voice 5: as well as some regular business.

[0:24:50] Voice 5: So we're looking potentially at first meetings

[0:24:52] Voice 5: on April 2nd and 9th but we'll have to um have further discussion and run a resolution about

[0:24:58] Voice 5: meeting to get those meetings scheduled so um be in touch we have more information

[0:25:03] Voice 5: uh thank you I'm happy to take any questions on that any

[0:25:07] Trustee Patrick: questions look at that satisfaction

[0:25:20] Trustee Patrick: I do have

[0:25:25] Voice 2: a motion prepared, but more generally around the follow-up action list, just to

[0:25:34] Voice 2: request that the dates that are identified in the follow-up action list that are now

[0:25:43] Voice 2: now, um, past just that I, I like it when those dates are, um, accurate.

[0:25:53] Voice 2: I think when we have dates that, that we've gone past, um, it's, it's just an awkward

[0:26:01] Voice 2: look, I think for the public facing aspect of our agendas.

[0:26:05] Voice 2: Um, so just to request that when, when those dates are no longer, um, relevant that we

[0:26:12] Voice 2: get a new target date.

[0:26:15] Voice 2: And it's just one of those things.

[0:26:18] Voice 2: I flag there's quite a few in this particular list.

[0:26:23] Voice 2: And I just think it's a better look if we have a realistic date.

[0:26:30] Trustee Patrick: Thank you for raising that.

[0:26:31] Trustee Patrick: And I was going to say, I'll certainly, when I meet with, say,

[0:26:34] Trustee Patrick: O'Brownie on opportunities, we can,

[0:26:37] Trustee Patrick: I think this will probably be a list that we'll be using quite often.

[0:26:42] Voice 2: Thank you.

[0:26:42] Voice 2: So I do have a motion.

[0:26:44] Voice 2: I put it in the chat.

[0:26:45] Voice 2: i've also sent it to alexandra um so i moved that executive committee request staff to bring back

[0:26:52] Voice 2: options for enhancing elected officials mental health benefits for trustees for consideration

[0:26:58] Voice 2: to a future meeting um before

[0:27:02] Trustee Patrick: we second that to is this would that be to the executive committee

[0:27:06] Trustee Patrick: to consider to bring to trust council or whose future meeting so

[0:27:11] Voice 2: yeah i realized after i sent

[0:27:13] Voice 2: I didn't specify, and it probably would be helpful,

[0:27:16] Voice 2: a future executive committee meeting was my intent.

[0:27:19] Voice 2: Okay.

[0:27:22] Voice 2: That just helps.

[0:27:24] Trustee Patrick: All right.

[0:27:25] Trustee Patrick: Is there a second to that?

[0:27:27] Trustee Patrick: Seconded by Trustee Maude.

[0:27:29] Trustee Patrick: Before it's

[0:27:30] Voice 8: seconded, sorry, Chair.

[0:27:33] Voice 8: It's just a bit confusing.

[0:27:35] Voice 8: Trustees should have a comma after because it's like health benefits for

[0:27:39] Voice 8: trustees is the action item, and then you want to say for consideration.

[0:27:42] Voice 8: Thanks.

[0:27:43] Voice 8: Thanks.

[0:27:43] Trustee Patrick: I think that is, that is some grammatical correction is fine. So it has been seconded. Is there any discussion? I'll call them up. Oh, sorry. Go ahead.

[0:27:57] Trustee Patrick: Oh,

[0:27:57] Voice 2: I was just gonna say, yeah, I just like us to have one more look at it before we let it drift away. Thanks.

[0:28:05] Trustee Patrick: All right. Well, it doesn't mean drift away. Just what action to take with it, I think is the appropriate thoughts. Okay, there's no further discussion. Oh, Trustee Elliott.

[0:28:13] Trustee Patrick: Yeah,

[0:28:14] Voice 8: so I'm in support of the motion. This was something I actually was asking about. Well, this morning, in fact, having just gotten myself some free counseling, and realizing that some additional mental health benefits would be great. So appreciate you bringing this back to us or Vice Chair Peterson.

[0:28:36] Trustee Patrick: Excellent. All right, there's no further discussion. I'll call the vote. All those in favor? And that carries.

[0:28:45] Trustee Patrick: All right. Back to you, Director, well, I guess it's Director Miles, but Acting CEO.

[0:28:55] Voice 10: So on the follow-up action list, there's one lonely item under Regional Planning Manager.

[0:28:59] Voice 10: So I would look to Director Cermak to speak to that one. Page 29 of the agenda.

[0:29:08] Voice 4: Thank you. And to the Chair, this is, you know, just because I put the name of Robert Kujima

[0:29:13] Voice 4: on the this particular action which I spoke to earlier and he's the one who wrote the bulk of

[0:29:20] Voice 4: the original report and so he's the one who's going to respond to it with you know with my

[0:29:25] Voice 4: contributions so already spoken to already working on and meeting the deadline excellent

[0:29:32] Trustee Patrick: is there any other items there acting CEO moms for this section or any other questions from any

[0:29:42] Trustee Patrick: vice chairs that's fantastic so thank you very much everyone so we're going to move on to our

[0:29:50] Trustee Patrick: local trust committee chair updates and this is one i'm going to raise today my we're going to

[0:29:55] Trustee Patrick: report as you have become prepared but i think in the future i'm going to ask that we really make

[0:30:00] Trustee Patrick: this section a bit more robust. I'm hoping that you'll really share some details. And as well,

[0:30:06] Trustee Patrick: I think we can combine those items later in the agenda regarding advocacy and First Nations

[0:30:13] Trustee Patrick: communications. I think if it's related to local trust committees, I think we should really

[0:30:17] Trustee Patrick: make this section a bit more robust and sharing of information. But come as you are prepared today,

[0:30:23] Trustee Patrick: and we'll work on an open and really like to hear your suggestions on making this section

[0:30:28] Trustee Patrick: better so uh with the round table here who'd like to go first is that trustee peterson are

[0:30:34] Trustee Patrick: you raising your hand to volunteer to go first well

[0:30:37] Voice 2: i certainly can but in response to your

[0:30:40] Voice 2: notion i actually think it would make sense if um rather than having the ltc advocacy first nations

[0:30:48] Voice 2: and and all these in in different sections i i like the idea of having them sort of in one area

[0:30:55] Voice 2: together um just to me that makes sense uh it's a little bit more cohesive so but i will start off

[0:31:03] Voice 2: by saying that um last week at the salt spring island local trust committee uh meeting a decision

[0:31:10] Voice 2: was made to opt into the short-term vacation rentals uh principal residency um requirements

[0:31:18] Voice 2: There's a robust discussion there. Salt Spring, of course, quite a busy LTC. We also looked at the update for the OCP LUB project. We are still awaiting the closing of the second round for consultants.

[0:31:42] Voice 2: So we hope that that is in train, and it sounded like we have some applicants this round.

[0:31:52] Voice 2: That's good.

[0:31:53] Voice 2: Also, there's a call out for the APCs, both the project-specific APC, the agricultural APC.

[0:32:04] Voice 2: I know I'm forgetting one because I'm having trouble opening my documents.

[0:32:08] Voice 2: instruments there's three or four apcs that oh uh three apcs i believe in the board of variants

[0:32:14] Voice 2: so um i think that uh hopefully we're gonna get a robust uh community um a number of members uh

[0:32:25] Voice 2: looking to join those advisory bodies i think especially on a large island like salt spring the

[0:32:31] Voice 2: the more those commissions are peopled,

[0:32:36] Voice 2: the better for the quality of information

[0:32:40] Voice 2: that gets to the LTCs.

[0:32:43] Voice 2: So that's good work.

[0:32:47] Voice 2: What else did I have?

[0:32:49] Voice 2: Oh, yes, and we had a joint meeting

[0:32:50] Voice 2: with the local community commission.

[0:32:55] Voice 2: We discussed how we're going to, we still have work to do to update the, our protocol, our amendment of understanding, lots going on, on Salt Spring.

[0:33:14] Voice 2: And I think building that relationship with that new body is so far going well from my perspective.

[0:33:20] Voice 2: and hoping that this local trust committee

[0:33:24] Voice 2: and local community commission

[0:33:26] Voice 2: builds a good precedent for the future

[0:33:31] Voice 2: of the relationship of those two bodies going forward.

[0:33:36] Voice 2: Switching over to Hornby Island now.

[0:33:39] Voice 2: We met on Friday.

[0:33:42] Voice 2: Again, the short-term vacation rentals

[0:33:45] Voice 2: were a significant part of our discussion.

[0:33:48] Voice 2: um the work there is in consideration of a short-term uh rental um uh temporary use permit

[0:34:01] Voice 2: program um there is discussion with the regional uh regional district around um business licensing

[0:34:11] Voice 2: however the regional district is loath to bring in a business licensing um system in the

[0:34:19] Voice 2: the absence of uh the updated um bylaws from the local trust committee so despite the words that

[0:34:29] Voice 2: we've heard in the from the community and from operators of wanting to go to business licenses

[0:34:35] Voice 2: there appears to be no way to do that directly without doing the work in the ocp and the lub

[0:34:40] Voice 2: first um and trustees uh voted to set a cap on the number of short-term vacation rental um temporary

[0:34:51] Voice 2: use permits for hornby and um i think that was the bulk of oh and then uh also um resolved to

[0:35:03] Voice 2: To send a letter to Comox First Nation Chief and Council with regard to a number of items, including the congratulations on the election, the progression of the treaty work that's going on, and desire for more meetings.

[0:35:22] Voice 2: And, of course, building relationships, enhancing the relationship with Comox is the top priority of the Hornby Local Trust Committee at this time.

[0:35:34] Voice 2: So that's it from me.

[0:35:38] Trustee Patrick: Thank you very much.

[0:35:39] Trustee Patrick: Is there any questions for Vice-Chair Peterson?

[0:35:44] Trustee Patrick: No.

[0:35:44] Trustee Patrick: Who would like to go next?

[0:35:48] Trustee Maude: I cannot go next.

[0:35:50] Trustee Patrick: You cannot go next?

[0:35:52] Trustee Patrick: Well, now you're going next.

[0:35:53] Trustee Patrick: Vice-Chair?

[0:35:54] Trustee Maude: Just I have nothing to report.

[0:35:55] Trustee Maude: I reported out last week on the Denman LTC.

[0:35:58] Trustee Maude: I have North Kendrick coming up next week,

[0:36:01] Trustee Maude: but otherwise have not had any LTC work.

[0:36:05] Trustee Maude: Thank you.

[0:36:06] Trustee Patrick: Actually, I don't,

[0:36:07] Trustee Patrick: the last week was not an official conversation meeting.

[0:36:11] Trustee Patrick: So it'd be appreciative if you would report now,

[0:36:15] Trustee Patrick: cause again on Denman.

[0:36:17] Trustee Maude: Certainly I can report out that recently we haven't,

[0:36:20] Trustee Maude: but yes, Denman LTC was a good meeting,

[0:36:24] Trustee Maude: primarily about some changes to the land use bylaw.

[0:36:27] Trustee Maude: with regard to housing in particular the currently for some reason Denman LTC requires

[0:36:37] Trustee Maude: if you do a secondary suite or any other type of ATU the only way you can accomplish it is under

[0:36:45] Trustee Maude: a TUP which is unusual don't know what the history is on that but it basically it meant

[0:36:56] Trustee Maude: It was expensive and cumbersome for somebody who wanted to do something to create housing on the island.

[0:37:02] Trustee Maude: And, of course, under TEP, it's very unlikely to get funding through financing.

[0:37:10] Trustee Maude: A lot of barriers there.

[0:37:11] Trustee Maude: So there was a proposal to do a change there.

[0:37:15] Trustee Maude: But it was also bundled up with the extinguishing of the density bank that exists on Denman.

[0:37:24] Trustee Maude: And the view of the trustees is that it wasn't particularly successful.

[0:37:30] Trustee Maude: But we had a large contingent of the public came out to speak to that.

[0:37:36] Trustee Maude: A little bit of confusion, a little bit of misinformation, but also a bit of concern there.

[0:37:43] Trustee Maude: So the trustees elected not to proceed with that.

[0:37:47] Trustee Maude: So we did do a community information meeting, but we did not proceed to public hearing on that.

[0:37:54] Trustee Maude: um i will say that um we basically what was uh we did public uh feedback for over two hours on

[0:38:04] Trustee Maude: that topic um people appreciated being heard um they also appreciated the trustees heard them

[0:38:11] Trustee Maude: and decided not to proceed at this time um so we we went from a meeting of concern to a meeting of

[0:38:19] Trustee Maude: of rather satisfied constituents that it's going off

[0:38:23] Trustee Maude: to be reviewed.

[0:38:25] Trustee Maude: Other than that, Denman is a very busy and vibrant community.

[0:38:30] Trustee Maude: They certainly are very engaged.

[0:38:34] Trustee Maude: I do appreciate working with them.

[0:38:36] Trustee Maude: That does it for Denman, thank you.

[0:38:38] Trustee Patrick: Great, well, thank you very much.

[0:38:40] Voice 8: Vice Chair Elliott.

[0:38:44] Voice 8: Thank you, Chair.

[0:38:45] Voice 8: Well, I as well have not had any meetings,

[0:38:48] Voice 8: but I do want to provide a bit of a heads up for the Thetis local trust

[0:38:55] Voice 8: committee meeting on April 1st so there has been discussion at this table before

[0:39:02] Voice 8: because the approval the approval of the aquaculture license over the rejection

[0:39:08] Voice 8: of the LTC to rezone the marine area for that purpose twice and that actually

[0:39:16] Voice 8: sorry arrived um during our executive committee meeting so it was sort of a an early alert and

[0:39:26] Voice 8: so staff did a lot of background uh work following up with um the relevant ministries

[0:39:33] Voice 8: or to ministry staff to clarify why they had approved it and um i just recommend everybody

[0:39:42] Voice 8: Everybody reads the staff report for the April 1st Thetis Island Local Trust Committee meeting because I think there is a really clear, with multiple letters going back and forth between the LTC and various ministries stating reasons why this proposed commercial infrastructure would not be appropriate.

[0:40:04] Voice 8: So contrary to the Islands Trust Policy Statement, contrary to the OCP, and actually there is evidence that the OCP actually, in fact, prohibited this kind of activity in a previous version before.

[0:40:22] Voice 8: for. So I just recommend everybody have a look at that. The key component, I think, is really

[0:40:30] Voice 8: whether the ministry engaged in meaningful consultation with Penelakut Tribe. I don't

[0:40:37] Voice 8: think there is evidence that they have. And I think, well, in the staff report, staff

[0:40:43] Voice 8: did have a meeting with some representatives of Penelakut Tribe, and we understand

[0:40:49] Voice 8: and they had a meeting yesterday and do not support the proposed use in the application.

[0:41:00] Voice 8: So I think the response from the LTC will probably be quite strong,

[0:41:06] Voice 8: and it's grounded in multiple rejections before.

[0:41:09] Voice 8: The LTC had directed the applicant to engage with Penelope tribes,

[0:41:13] Voice 8: tribes and um there just isn't any any evidence that there's any support from this so why the

[0:41:20] Voice 8: ministry approved it um in the face of all this rejection is is still a bit of a um it's but it's

[0:41:28] Voice 8: curious and so the ltc will probably um well the recommendation is to submit a letter um to the

[0:41:37] Voice 8: applicant um advising them that while they've received a license it is contrary to the land

[0:41:45] Voice 8: use bylaw in the marine general zone um and then also to direct by law enforcement staff

[0:41:50] Voice 8: to commence an investigation of non-permitted uses in the marine area um yeah so this is going to be

[0:41:57] Voice 8: one one to watch um i'm really glad that staff was able to follow up with penelaket i understand

[0:42:03] Voice 8: We've not been able to contact LACSIN First Nation yet as to their views on this, but I do think we're in the clear, at least for the LTC, to stand on the grounds that this was not supported in any way, shape, or form before, and it is not supported now and might be subject to bylaw enforcement.

[0:42:26] Voice 8: So that's Thetis, South Pender LTC. We have a special meeting tomorrow, which is just in person, and it's to a community information meeting to consider the land use bylaw amendment, which we know has been under review for the last two years and hopefully come to some consensus, clarifying some floor area limits potentially.

[0:42:58] Voice 8: um and chair since you're new to the gabriella ltc i don't know if i can provide a bit of an

[0:43:04] Voice 8: update on that because there has been quite a bit of activity if you want me to i can

[0:43:11] Trustee Patrick: um sure why don't you uh i noticed you had a meeting at the library recently so please yes

[0:43:17] Trustee Patrick: if you would do that i would appreciate it uh

[0:43:21] Voice 8: yeah so thank you um so the ocp review process

[0:43:24] Voice 8: which is a comprehensive OCP review we've got staff have a survey out on

[0:43:32] Voice 8: specific topics for the community which closes March 31st Susan Yates or trustee

[0:43:39] Voice 8: Yates and I met or hosted two open houses at the library last Thursday and

[0:43:44] Voice 8: just last night Tuesday night and yeah it was quite it's quite a bit of

[0:43:50] Voice 8: engagement from and feedback specifically from folks who felt left out of the focus group process

[0:44:00] Voice 8: and so this is something that'll be discussed at our Friday meeting we have an OCP review project

[0:44:08] Voice 8: update meeting with staff and so the LTC took a you know gave direction for specific focus groups

[0:44:17] Voice 8: And rather smaller groups rather than sort of a broad scale engagement with, you know, multiple town halls. Of course, there's going to be community information meetings when policies are developed, drafted. But it's been interesting to see how this has rolled out and with different streams of communication, who's getting the messages and who's not.

[0:44:38] Voice 8: And I think we'll be able to work with staff and still develop a process that includes, you know, multiple stakeholders and interest groups. I've been really happy with the work so far. I do think it was the right tack. But yeah, there's concerns and we're open to hearing that and adjusting as needed.

[0:45:04] Voice 8: uh it's definitely a community-based engagement and um it's difficult to reach all sectors of

[0:45:11] Voice 8: a very vibrant and busy community um and so what else on gabrielle ocp yeah so we don't have a

[0:45:19] Voice 8: meeting till may i believe no we're into april april is the next regular meeting um and i think

[0:45:27] Voice 8: that's it for gabriella it's just been a lot of background work but staff have been busy and your

[0:45:32] Voice 8: trustees are out there pounding the pavement and getting people engaged so uh it's been an

[0:45:38] Voice 8: interesting time lots of learning thank

[0:45:41] Trustee Patrick: you very much don't

[0:45:42] Voice 8: forget anybody oh liskiti forgive me

[0:45:44] Voice 8: please sorry liskiti island local trust committee has uh they're organizing a special screening of

[0:45:51] Voice 8: dust and bones so that's happening on saturday and uh so senior indigenous relations advisor

[0:45:58] Voice 8: Joe Elliott has been involved, as well as the Dana Lepofsky, the Archaeology, Hoyete Archaeology Project.

[0:46:10] Voice 8: And we have several elders coming.

[0:46:13] Voice 8: Remind me of their names.

[0:46:14] Voice 8: Matriarch Rekalma Klutesi is the last name.

[0:46:21] Voice 8: Someone help me here.

[0:46:23] Voice 8: There's a few significant people coming.

[0:46:27] Voice 8: me. And so this is going to be a great community event and really looking forward to it. I know

[0:46:33] Voice 8: Vice Chair Peterson has been organizing in the background and hoping we all get there and

[0:46:38] Voice 8: things will come together beautifully, I'm sure. And now I think that's it. Thanks.

[0:46:44] Trustee Patrick: All right. Vice Chair Peterson, did you have some names you wanted to say or? No. He's looking for

[0:46:52] Trustee Patrick: with them okay nope that's all right any questions for uh vice chair elliott seeing none i will jump

[0:47:00] Trustee Patrick: in because i do have a report to make um for one before i start on the the ltc i just uh had a

[0:47:07] Trustee Patrick: meeting in regards to the assault spring but it was with hannah rabinovich from the ministry of

[0:47:12] Trustee Patrick: housing it was a meeting that was organized by the crd on march 14th she is the author of the

[0:47:21] Trustee Patrick: the short-term rental regulations and all of that material, very knowledgeable.

[0:47:28] Trustee Patrick: And I would encourage staff to look at connecting any of the local trust committees that just want to know more

[0:47:36] Trustee Patrick: or even to consider a broader conversation with her, with, I don't know, Trust Council or others,

[0:47:42] Trustee Patrick: because she knows what every community in BC is doing and is very, very knowledgeable.

[0:47:49] Trustee Patrick: eligible. Gambier and Keats. I toured the islands on Monday with former Vice Chair Dan Rogers and

[0:47:59] Trustee Patrick: he sends his warm greetings to the staff and to all of you. I'd like to recognize staff Marlis

[0:48:07] Trustee Patrick: McCarger and Lisa Millard from the Gabriola office for their quick thinking yesterday morning to jump

[0:48:12] Trustee Patrick: on a hollow ferry when their float plane was cancelled because I really appreciated having

[0:48:17] Trustee Patrick: having staff in the room, because we had about 60 people attending this nice, quiet Gambier-Keats

[0:48:24] Trustee Patrick: local trust area. They were there primarily for the OCP land use bylaw project. And they're very

[0:48:32] Trustee Patrick: concerned with the dock approvals stemming from the Pender Harbor issues that were there.

[0:48:41] Trustee Patrick: Numerous yacht clubs and groups are watching very closely and are concerned with transparency and

[0:48:46] Trustee Patrick: engagement opportunities. The LTC supported staff to re-engage with the Squamish Nation

[0:48:52] Trustee Patrick: on draft materials that have been produced on a shoreline development permit area.

[0:48:58] Trustee Patrick: The LTC really wanted to be clear to make sure that the communications with Squamish were that

[0:49:05] Trustee Patrick: this was draft materials that had not yet been through any engagement with the island residents.

[0:49:11] Trustee Patrick: I do note that there's only a 10K budget for this OCP land use bylaw project that was just approved recently at Trust Council, and it's going to be very restricting.

[0:49:24] Trustee Patrick: This project is going to need significant communications and graphic materials to proceed through with the immense interest in it.

[0:49:35] Trustee Patrick: There's also been challenges with the Advisory Planning Commission and their meeting.

[0:49:41] Trustee Patrick: I know staff have done quite a bit of work to research and answer on APCs meeting electronically, but we might need to push a little bit harder on this. Gambier is a unique island that has got multiple areas that are completely unconnected, and also landowners that live elsewhere.

[0:49:59] Trustee Patrick: So pulling together an advisory planning commission that's truly representative of the island is a challenge.

[0:50:04] Trustee Patrick: And not being able to meet virtually just makes it even far more challenging for an area of this community.

[0:50:13] Trustee Patrick: The local trust committee approved a development variance experiment up on Thormundi Island.

[0:50:19] Trustee Patrick: It was a very challenging lot.

[0:50:22] Trustee Patrick: They have small, you know, those small, tiny lots like many of these smaller islands have.

[0:50:27] Trustee Patrick: And there's a 25% lot coverage.

[0:50:29] Trustee Patrick: So what used to be tiny little cottages being built on these islands, people are building larger buildings on these smaller properties.

[0:50:38] Trustee Patrick: And the concern here is that staff had not conducted a site inspection and neither had the trustees being up on Thormundi Island.

[0:50:46] Trustee Patrick: So that's something we should look at.

[0:50:47] Trustee Patrick: And what is our policy on site inspections?

[0:50:53] Trustee Patrick: And should we get back to making sure we can do those on these remote islands?

[0:50:59] Trustee Patrick: Cost issue, yes, but hopefully as we visit our fee and application things,

[0:51:04] Trustee Patrick: there's opportunities to make sure we're covering that.

[0:51:06] Trustee Patrick: The LTC also gave three readings to a Ben by-law for the area.

[0:51:11] Trustee Patrick: So Gambier, or at least Gambier and Keats, that was for both,

[0:51:15] Trustee Patrick: have now joined the Ben by-law.

[0:51:17] Trustee Patrick: And that's my report.

[0:51:19] Trustee Patrick: Any questions for Gambier or Keats?

[0:51:24] Trustee Patrick: Not seeing any.

[0:51:25] Trustee Patrick: We will move on.

[0:51:27] Trustee Patrick: Okay.

[0:51:27] Trustee Patrick: Okay. Island Trust Conservancy lies. And I guess, Vice Chair Elliott.

[0:51:34] Trustee Patrick: Thank you, Chair.

[0:51:36] Voice 8: Just give me a moment to navigate. Where am I? Oh, back up at the agenda.

[0:51:45] Voice 8: Where are my notes? Sorry. Okay, so we met in person last week and had the pleasure of

[0:51:56] Voice 8: welcoming uh chair patrick into her new role as she was in the office so tuesday the 18th

[0:52:02] Voice 8: um this is the first time that uh some of our newer board members uh were able to meet everybody

[0:52:11] Voice 8: and meet staff and uh see the island stress offices so tanner timothy who's a provincial

[0:52:16] Voice 8: appointee and also a gis technician it was really delightful to have him there and also we um at the

[0:52:24] Voice 8: the end of the meeting got to meet the new GIS tech coordinator, I think her position is, Kendra,

[0:52:31] Voice 8: forgive me, I've forgotten her last name. But it was really wonderful to have everybody in the room

[0:52:37] Voice 8: and the value of those meetings just in getting some face-to-face time and talking about different

[0:52:42] Voice 8: issues. And really, for those who aren't familiar with the Islands Trust and the Conservancy, it's

[0:52:48] Voice 8: such a steep learning curve. I think it really was valuable, even though the agenda was quite

[0:52:54] Voice 8: light there was a rise in report that I wanted to just read out because it does

[0:53:03] Voice 8: indicate I guess some of the direction that we're trying to go and to research

[0:53:10] Voice 8: so that the Islands Trust Conservancy Board was informed about a meeting

[0:53:15] Voice 8: between ITC staff and Ministry of Housing and Municipal Affairs staff

[0:53:21] Voice 8: staff concerning land disposition, regarding the transfer of land to Indigenous governing bodies.

[0:53:29] Voice 8: If ITC intends to explore land transfers, either through current or future joint projects,

[0:53:34] Voice 8: it should develop a policy and include it in the board's five-year plan for the minister's

[0:53:39] Voice 8: consideration. So I just wanted to bring that up to highlight that there has been conversation about

[0:53:46] Voice 8: how to you know what are the tools to transferring land to Indigenous

[0:53:52] Voice 8: governing bodies and obviously co-management co-development of

[0:53:57] Voice 8: management plans is you know already in the in the works but actual transfers of

[0:54:03] Voice 8: land you know there's a lot of tricky issues with it so staff are sort of

[0:54:08] Voice 8: research researching in the background and we were able to rise and report on

[0:54:13] Voice 8: that um and just about the itc ec joint meetings we had quite a discussion on a on agenda topics

[0:54:25] Voice 8: so they're scheduled to be a joint meeting in july with executive committee and we have two

[0:54:33] Voice 8: one-hour sessions at the end of our executive committee meeting which will host itc and and

[0:54:42] Voice 8: talk about joint issues so topics that were discussed of course before first nations

[0:54:47] Voice 8: relationship and engagement or relationship building and engagement um and um sorry gis

[0:54:56] Voice 8: resources were also discussed um the november or sorry the october 9th itc joint meeting topic was

[0:55:07] Voice 8: first nations engagement unfortunately there were supposed to be summary notes of that discussion

[0:55:14] Voice 8: created and circulated to the executive committee and island trust conservancy board

[0:55:19] Voice 8: and those have apparently been lost nobody's fault on staff it's just there were supposed to be

[0:55:25] Voice 8: notes so we actually don't have minutes of that meeting it was a broad discussion um and so we're

[0:55:32] Voice 8: going to have to do some catch up if that's the topic for one of our next meetings. But I believe

[0:55:38] Voice 8: staff are going to communicate with executive committee, the desired topics for our next

[0:55:46] Voice 8: joint meetings. Yeah, like I said, it was a it was a light agenda. So that's about it for me. Thanks.

[0:55:55] Voice 8: Thank you very much. Any questions for

[0:55:57] Trustee Patrick: Vice Chair Elliott? No, light on questions today. So we're

[0:56:02] Trustee Patrick: to keep moving on we're at 8.1 which is a round table review of the former trust council meeting

[0:56:08] Trustee Patrick: i know that ceo brownie had said that they couldn't have the um survey results back for

[0:56:14] Trustee Patrick: today but i will look to uh director mobs to confirm that we are we don't have the results

[0:56:19] Trustee Patrick: from the survey or are there anything that you wish to um do to kick this off or we'll just

[0:56:27] Trustee Patrick: go around is that what would be beneficial and I'll let you let CAO Mobs handle the staff comments

[0:56:35] Trustee Patrick: comments from you CAO Mobs.

[0:56:38] Voice 10: Thank you chair so yes I can confirm that's correct the results of

[0:56:42] Voice 10: the survey that was circulated post-Trust Council are not part of this agenda package I believe we

[0:56:46] Voice 10: received a fair number of responses at this point and they will be consolidated in return to a

[0:56:51] Voice 10: future meeting of course really helpful to inform the development of future Trust Council meetings

[0:56:55] Voice 10: so we can continue to do better and better um i think generally we go around the table start with

[0:57:00] Voice 10: trustee comments on the trust council meeting and then we can look to staff

[0:57:04] Trustee Patrick: all right excellent so i'll start with the vice chairs who would like to go first ah there we go

[0:57:11] Trustee Patrick: uh vice chairman eager

[0:57:13] Trustee Maude: beaver um yeah i just uh fairly briefly um i thought that the the venue

[0:57:18] Trustee Maude: and the formatting was very well done um for trust council um the facility was great the food

[0:57:25] Trustee Maude: was great the layout seemed to work out quite well um i think the only glitch that was there

[0:57:32] Trustee Maude: which i think staff are more than well aware of uh was internet um access issues um which

[0:57:38] Trustee Maude: certainly are capable of being cured in the future but uh a pretty strong thumbs up from me um for

[0:57:46] Trustee Maude: the the way things went from day one to the conclusion and uh hopefully we can return to

[0:57:52] Trustee Maude: that venue again thank you thank

[0:57:55] Trustee Patrick: you i'd like to go next uh vice chair peterson oh

[0:58:02] Voice 2: thank you chair

[0:58:02] Voice 2: um yeah the the wi-fi was certainly an issue and um and our technical staff um had some challenges

[0:58:12] Voice 2: uh uh during setup uh as well but uh would hope that that uh that's going to get easier

[0:58:21] Voice 2: Um, I think in terms of the, uh, yeah, the, the venue was fine.

[0:58:30] Voice 2: Otherwise, um, uh, I'm always interested to see what, um, uh, trustees, uh, have to say

[0:58:38] Voice 2: in, in the response to what I heard, uh, informally there, I heard some good comments about the

[0:58:44] Voice 2: food, um, the convenience of having, uh, everything in a fairly compact space.

[0:58:51] Voice 2: um was appreciated um as for the meetings uh themselves i thought everything went uh quite well

[0:59:01] Voice 2: um appreciated the uh the um alacrity with which our new chair uh jumped into the role and and i

[0:59:12] Voice 2: I thought led us through the meetings very ably.

[0:59:17] Voice 2: And in terms of the general tone of the meeting,

[0:59:22] Voice 2: I thought that for me,

[0:59:25] Voice 2: it was vast improvements to some previous

[0:59:29] Voice 2: trust council meetings we've had

[0:59:30] Voice 2: as far as the general tone and tenor of the meeting.

[0:59:34] Voice 2: So I am reasonably well satisfied.

[0:59:39] Trustee Patrick: Thank you very much, Trustee, Vice Chair Elliott.

[0:59:42] Trustee Patrick: thank

[0:59:43] Voice 8: you uh yeah echoing much of what i've heard um venue good food excellent wi-fi terrible

[0:59:51] Voice 8: um i thought the agenda was much more manageable and um i really do want to give some kudos

[1:00:00] Voice 8: To our CAO, I think there was just, you know, we've now, well, I've been in this role for a while and reviewing many Trust Council agendas.

[1:00:13] Voice 8: I think it's clear to me now that we're really trying to pack too much in.

[1:00:18] Voice 8: and a lot of the stress with the meetings is probably because um you know the chair is trying

[1:00:26] Voice 8: to get us through a lot of business and there isn't enough time and so we almost have the reverse

[1:00:32] Voice 8: situation where we had more time and less business uh and so we were sort of able to address some

[1:00:39] Voice 8: emerging topics and and that was really good i i thought it it it was a much more comfortable

[1:00:44] Voice 8: tone for everyone and um so part of yeah part of everything is agenda preparation making sure we're

[1:00:53] Voice 8: not overloaded uh chair i thought was very good thank you very much uh chair patrick executive

[1:01:00] Voice 8: support i felt we all did different roles quite well i wanted to hear what folks thought about

[1:01:08] Voice 8: the timer. And if it actually worked, I did try to be consistent. And I think people limited

[1:01:18] Voice 8: themselves to two minutes generally, only a few trustees ran over time. So to me, it felt much

[1:01:24] Voice 8: more equitable in terms of participation, a little bit more settled. Everybody knew we could come

[1:01:29] Voice 8: back around for another two minutes, but at least there was that baseline. So I think that helped.

[1:01:36] Voice 8: And I think we'd probably just want to change how the minute timer looks or is just more obvious. So it's not on my screen and my face is not there all the time, but we can work on that. And that's, that's about it. There wasn't a lot of meaty, I mean, the strategic plan discussion was pretty good.

[1:01:58] Voice 8: I think it would have been good if we'd had some supportive

[1:02:03] Voice 8: materials on policy statement project flow

[1:02:07] Voice 8: I should have worked on that because I knew this was going to be an item

[1:02:11] Voice 8: I wanted to raise for discussion

[1:02:18] Voice 8: it is a bit tough

[1:02:20] Voice 8: when we are trying to make significant

[1:02:24] Voice 8: changes to who undertakes a piece of work

[1:02:28] Voice 8: changing from Committee of the Whole and all of Trust Council

[1:02:32] Voice 8: to Trust Programs Committee, you know, you want to have some kind of material

[1:02:38] Voice 8: for everybody to look at and consider.

[1:02:40] Voice 8: And so there was a bit of scrambling, but everybody pulled together.

[1:02:45] Voice 8: And ultimately, I think we got there in the end.

[1:02:50] Voice 8: Yeah, that's about it for my feedback.

[1:02:53] Trustee Patrick: Thank you very much.

[1:02:56] Trustee Patrick: I'll start with mine.

[1:02:57] Trustee Patrick: I want to thank all of you for stepping into your roles and helping me.

[1:03:01] Trustee Patrick: I can only be as good as what my rights and lefts were doing to help support the meetings.

[1:03:08] Trustee Patrick: And I really appreciated the roles that you all stepped right into and helped to run the meeting smoothly.

[1:03:15] Trustee Patrick: The timer was good.

[1:03:17] Trustee Patrick: I know it was microscopic for me, from my angle.

[1:03:21] Trustee Patrick: So I think if we can get it bigger, I think will be the biggest challenge so that we can actually see it tick down.

[1:03:30] Trustee Patrick: A number of trustees did send their thoughts and opinions out after the meeting as well, I guess, after they did their survey.

[1:03:37] Trustee Patrick: There's still some concerns of the points of orders.

[1:03:40] Trustee Patrick: They want to see that reined in a bit that we should be trying to get that.

[1:03:46] Trustee Patrick: that I think we kind of fell into some example of everyone calling points of

[1:03:50] Trustee Patrick: orders, whether they're really a point of order or something else.

[1:03:52] Trustee Patrick: So we've got work to do on, on that to make that smoothly.

[1:03:57] Trustee Patrick: There were also some comments about the disposition of delegations and the

[1:04:00] Trustee Patrick: motions that came up at the end, that, that is something that people,

[1:04:02] Trustee Patrick: I think you're starting to get an appetite vice chair Peterson to finally

[1:04:06] Trustee Patrick: address that and perhaps pull that off.

[1:04:10] Trustee Patrick: And I think I will be spending a lot of time talking with the CEO,

[1:04:14] Trustee Patrick: you, Bronnie, on how we can be better, really start looking at the notice of motions and other

[1:04:20] Trustee Patrick: tools that would be, if we could be more rigorous on, I think would help separate some of that

[1:04:28] Trustee Patrick: added busyness to what, you know, is already a busy schedule. And I really will be encouraging

[1:04:37] Trustee Patrick: people again to look at, you know, ideas. Let's try things. I see the next 18 months here as an

[1:04:43] Trustee Patrick: an opportunity to trial different ways of dealing with some issues on trust

[1:04:48] Trustee Patrick: counsel. So that hopefully by the end of the 18 months,

[1:04:51] Trustee Patrick: we have a tried and true new method of how we meet to be the most productive

[1:04:56] Trustee Patrick: we can be so that the next term can start off on a real solid foot.

[1:05:00] Trustee Patrick: And so that we do that work for them, my intent,

[1:05:05] Trustee Patrick: preparation of trustees, I think, and how we separate, you know,

[1:05:09] Trustee Patrick: just simple questions on things that are consent agenda items that, you know,

[1:05:12] Trustee Patrick: trying to make sure trustees are aware that the materials are printed a month in advance

[1:05:18] Trustee Patrick: through the executive committee agenda package and that the trustees need to be pointed. So I

[1:05:25] Trustee Patrick: intend to really try to lead them to areas of interest, even like the regional planning

[1:05:31] Trustee Patrick: committee will be receiving the draft policies on the bylaws at its next, the policy, bylaw

[1:05:39] Trustee Patrick: enforcement policies at its next meeting. And I think trustees that are interested need to

[1:05:43] Trustee Patrick: need to be reminded to get out there and look at those materials when they're working their way

[1:05:47] Trustee Patrick: through committees. And if they've got concerns and issues, they should be raising them as early

[1:05:52] Trustee Patrick: as possible so that when we get to trust council, you know, we shouldn't be having surprises or

[1:05:58] Trustee Patrick: things that people haven't seen or thought of. And at least simple and minor questions should

[1:06:03] Trustee Patrick: have been raised and brought to you know satisfaction before we get to the meeting so

[1:06:08] Trustee Patrick: work to do there and i will turn it over to uh acting ceo mobs to uh handle the stuff be back

[1:06:17] Voice 10: um thanks chair so i'll offer uh some feedback from myself um so i generally agree with much

[1:06:23] Voice 10: of the comments i've heard uh today i do think this meeting was one of the better ones that we've

[1:06:28] Voice 10: had this term, which is really encouraging. The chair election, I felt, was very respectful and

[1:06:35] Voice 10: there was a sense of collegiality amongst trustees, which was also really nice to see.

[1:06:42] Voice 10: We did sort of make sure that we planned ample time for that. And so I think, you know, making

[1:06:48] Voice 10: sure that we adjusted how we plan the agenda, as some of you have mentioned, to make sure we had

[1:06:52] Voice 10: buffer times for some of these bigger ticket items did really help us keep things running

[1:06:56] Voice 10: smoothly and on time um the strategic plan conversation i think went really well i think

[1:07:01] Voice 10: it's going to be really valuable for us on the staff side to have top top priority items to you

[1:07:07] Voice 10: know strategic plan is there's a lot of items on the strategic plan that's now been approved so

[1:07:14] Voice 10: staff understanding which of the top five priorities are really going to help us focus

[1:07:18] Voice 10: our time and resources so i was really encouraged by that conversation i think it

[1:07:22] Voice 10: went really well. Budget discussion always, of course, a keen one for me. We did things a little

[1:07:30] Voice 10: bit differently this time with me not reading out all of the information that's already in the

[1:07:33] Voice 10: report. I did think the conversation was well chaired. So kudos to you, Chair Patrick. I did

[1:07:41] Voice 10: reach out to a number of trustees after the meeting, those who had voted against the budget

[1:07:45] Voice 10: to understand what the rationale was if there's changes to things that staff are doing related

[1:07:53] Voice 10: to the budget then of course we like to take feedback and make any necessary changes that we

[1:07:58] Voice 10: can primarily the feedback I received was sort of a lack of they wanted a different type of

[1:08:10] Voice 10: conversation amongst trustees about the budget that was presented. So that's something that

[1:08:16] Voice 10: maybe Patrick and I can talk about for future budget discussions. Of course, there were some

[1:08:21] Voice 10: trustees who just didn't appreciate having any budget increase in the times that we are currently

[1:08:26] Voice 10: facing. But overall, I think the budget conversation went quite well. The technology,

[1:08:34] Voice 10: of course, is a challenge. Internet, we've mentioned that. The snap, crackle, popping of

[1:08:39] Voice 10: of the projector that was in the middle of the room.

[1:08:42] Voice 10: I was very acutely aware of that.

[1:08:44] Voice 10: So we are going to be taking steps to make sure

[1:08:46] Voice 10: that our hardware is up to staff

[1:08:48] Voice 10: so we don't have to deal with that at future meetings.

[1:08:51] Voice 10: I was grateful we had time in this agenda

[1:08:54] Voice 10: to actually tackle some of the older items

[1:08:56] Voice 10: in legislative services.

[1:08:57] Voice 10: So we'd created that new section

[1:08:59] Voice 10: for legislative services items to come forward

[1:09:01] Voice 10: to trust council and the last few meetings we've had

[1:09:04] Voice 10: to defer 90% or almost 100% of items there.

[1:09:07] Voice 10: So I think it's great that we were able to get to some of those items this time around.

[1:09:12] Voice 10: I am still hearing some chatter that the agendas are still quite large and that perhaps reporting needs to be revisited to have more succinct reports coming forward from staff.

[1:09:21] Voice 10: So that's always feedback that staff can receive and where we can, we can sort of try to make our reporting more concise.

[1:09:28] Voice 10: So there's a balance, of course, between, you know, we need to provide enough information for trustees to make good decisions.

[1:09:33] Voice 10: but we also don't want to be providing too much information such that trustees have agenda fatigue

[1:09:38] Voice 10: and don't actually read the items that are in the agenda.

[1:09:41] Voice 10: So, yes, we can work on that.

[1:09:43] Voice 10: I agree with all the comments on the facilities, so I won't reiterate those.

[1:09:48] Voice 10: If you'd like comments from other staff, Chair, we can go around the room.

[1:09:53] Trustee Patrick: Sure.

[1:09:53] Trustee Patrick: If they wish to have them, you can go ahead and manage that section, please.

[1:10:01] Voice 10: Sure.

[1:10:01] Voice 10: Sure. So are there any staff who have some additional comments that haven't already been raised?

[1:10:06] Voice 10: Perhaps you can just raise your hands.

[1:10:09] Voice 10: Director Marler shaking his head, no additional comments.

[1:10:15] Voice 10: Nothing from Director Cermak.

[1:10:17] Voice 10: I don't see Director Freider's hand up.

[1:10:19] Voice 10: And nothing from Alexandra.

[1:10:22] Voice 10: So I think we're good to move on.

[1:10:24] Trustee Patrick: Excellent. All right.

[1:10:25] Trustee Patrick: Well, thank you very much.

[1:10:26] Trustee Patrick: And I think the feedback is appreciated.

[1:10:28] Trustee Patrick: And I think we can all have that experimentation mood here going forward.

[1:10:35] Trustee Patrick: where I think we can get this to be even better experience for everybody

[1:10:39] Trustee Patrick: involved. Vice chair Peterson.

[1:10:43] Voice 2: Thank you chair.

[1:10:44] Voice 2: So you sort of raised this and it's something I've been reflecting on

[1:10:49] Voice 2: in terms of trustee preparation.

[1:10:55] Voice 2: We at executive committee, of course,

[1:10:57] Voice 2: have the advantage of going through all the materials as we advance them to

[1:11:04] Voice 2: to the trust council agenda.

[1:11:06] Voice 2: And certainly that is from my personal perspective

[1:11:11] Voice 2: that has enhanced my preparation for trust councils vastly.

[1:11:19] Voice 2: What I'm sort of was thinking about

[1:11:23] Voice 2: is whether we might consider getting some of the reporting

[1:11:30] Voice 2: and some of the items out to trustees

[1:11:33] Voice 2: trustees in advance of the publication of the final agenda. Now, of course, trustees could

[1:11:39] Voice 2: monitor EC meetings and look at those reports. But when we look at, especially when we get

[1:11:47] Voice 2: these 400 plus page agendas that we sometimes have, I wonder if it might be helpful to trustees

[1:11:55] Voice 2: to get out some of these items in advance of the publication of the complete agenda,

[1:12:01] Voice 2: just so they can be digested in smaller pieces um certainly when when the complete agenda comes out

[1:12:10] Voice 2: a week or 10 days before um the meeting there's there's an awful lot there if you're if it's your

[1:12:19] Voice 2: first uh go at all of it so just a just a thought um and and we might consider how how we might

[1:12:26] Voice 2: approach that in the future but i just wanted to to sort of raise that amplify that notion a little

[1:12:32] Voice 2: bit that of how we can help um trustees to have more opportunities i guess to be a bit better

[1:12:40] Voice 2: prepared going into trust council so just wanted

[1:12:43] Voice 2: to share those thoughts thank you oh thank you

[1:12:45] Trustee Patrick: vice chair peterson and i can tell you uh ceo brownie and i are already talking about that

[1:12:50] Trustee Patrick: um because i think that that will make a big difference of how what how we can make sure so

[1:12:56] Trustee Patrick: So we'll be coming to you with ideas before June for certain.

[1:13:03] Trustee Patrick: All right.

[1:13:05] Trustee Patrick: So we're going to move on?

[1:13:06] Trustee Patrick: If I could just

[1:13:08] Voice 8: reflect on that comment.

[1:13:10] Voice 8: I actually don't agree.

[1:13:12] Voice 8: We've already got administrative staff doing incredible work compiling agendas for the hundreds of meetings we hold.

[1:13:20] Voice 8: most trustees are on committees in which they've reviewed agenda materials well in advance especially

[1:13:27] Voice 8: financial planning none of that should be a surprise if anyone wants to get an advance

[1:13:32] Voice 8: notice of the trust council package they can review the executive committee package where

[1:13:38] Voice 8: we're reviewing all the materials i think separating out materials and you know certain

[1:13:43] Voice 8: things maybe the strategic plan review where we're asking people to consider

[1:13:49] Voice 8: you know is this adequate do you have more issues of consequence that need to

[1:13:55] Voice 8: be addressed if we want to ask trustees something and there isn't a committee

[1:13:59] Voice 8: that's going to review it well an executive committee should be doing that

[1:14:04] Voice 8: work anyways then I could see the the advantage but piecemealing out

[1:14:10] Voice 8: information when we've already got so much information being passed through committees,

[1:14:14] Voice 8: I think is just, it's going to be so complicated for staff and honestly will result in inequitable

[1:14:20] Voice 8: distribution of information. So the whole package sucks, but that's the way it works. And you're

[1:14:27] Voice 8: involved in committees and that's how you get to give input on stuff before it comes to council. So

[1:14:33] Voice 8: I just don't see another way around it. That's my two cents.

[1:14:36] Trustee Patrick: Well, thank you, Vice Chair Elliott. The conversations we're having is not about

[1:14:41] Trustee Patrick: piecemealing. It's presentation in which way do we use an open and a committee of hold? Are there

[1:14:47] Trustee Patrick: other ways that we could have the conversations where people could ask their questions and

[1:14:51] Trustee Patrick: comments in a way that's not taking away from the discussion of items? So that's what we're

[1:14:59] Trustee Patrick: looking for is to make sure we're using our three days of time very well and how to make sure people

[1:15:04] Trustee Patrick: are prepped as best they can for that time and that the conversations are provided. So I think

[1:15:08] Trustee Patrick: that's what we'll be looking for, but not making more work. Okay. So going on, here we have on page

[1:15:18] Trustee Patrick: 30 is the draft highlights of the March Council. Are there any, I guess, is there someone who would

[1:15:26] Trustee Patrick: who would like to be presenting this and um i see that is cio mobs go ahead uh

[1:15:38] Voice 10: thanks chair so the

[1:15:39] Voice 10: trust council highlights are here for your review and approval as the head of communications or

[1:15:44] Voice 10: oversight for communications um of course we don't list everything in the highlights that

[1:15:48] Voice 10: happen at trust council there's a lot of sort of administrative matters that um sort of the public

[1:15:53] Voice 10: is less interested in so we've tried to pull out the the most significant pieces of work that took

[1:15:58] Voice 10: place at Trust Council. I do want to note the second item about the strategic plan.

[1:16:04] Voice 10: The lead-in sentence says that five items have been prioritized and then we have four bullet

[1:16:08] Voice 10: points. So I would look to Dr. Fanides for an update there. I think she was going to check

[1:16:16] Voice 10: our minutes to determine if the lead-in sentence should actually say four items were prioritized

[1:16:20] Voice 10: or if in fact we are missing the fifth item that should be listed there. So that's one change that

[1:16:26] Voice 10: that should be noted, and no other comments on the rest of it. We've tried to, of course,

[1:16:31] Voice 10: be succinct. These do not, you know, constitute the minutes, as we've noted. So, while I wait

[1:16:36] Voice 10: for Alex's feedback on the strat plan item, trustees can offer any comments, if you wish.

[1:16:42] Trustee Patrick: Any comments on draft highlights? Trustee, Vice Chair Elliott.

[1:16:50] Voice 8: So, yeah, on that second item, do we have a place on the website for the strategic plan?

[1:16:56] Voice 8: if not can we resolve to make that so and then can we have a link to it i think it's important

[1:17:03] Voice 8: information and it shouldn't be buried in an agenda um my second point was the fourth item

[1:17:12] Voice 8: 2025 budget approval do we want to include that um despite the recommendations of financial

[1:17:20] Voice 8: planning committee, council resolved to have four in-person meetings. I think that is a significant

[1:17:29] Voice 8: piece that, you know, we're constantly debating. We constantly try to cut the budget back and

[1:17:36] Voice 8: council adds those four in-person meetings again. So I don't know if that's something we want to

[1:17:44] Voice 8: to consider or it's not important enough. Thanks.

[1:17:51] Trustee Patrick: Any feedback on that suggestion? Go ahead,

[1:17:56] Trustee Patrick: Julia Mobs.

[1:17:58] Voice 10: So it's an easy amendment to make. If executive committee feels that that is an

[1:18:02] Voice 10: important thing to highlight, we can take direction on that one.

[1:18:10] Trustee Patrick: So let's have some

[1:18:11] Trustee Patrick: feedback on that one item while we're still on that topic. Vice Chair Peterson, did you want to

[1:18:17] Trustee Patrick: talk about that reference please proceed yeah

[1:18:21] Voice 2: thank you chair um i understand uh vice chair

[1:18:28] Voice 2: elliott's um desire there and i think it's reasonable to to mention that um that's in

[1:18:37] Voice 2: that we could we're including funding uh those four in-person meetings but i would uh gently

[1:18:43] Voice 2: push back against the notion of including language um despite financial planning committee's

[1:18:51] Voice 2: recommendation because i don't think that adding that kind of language um into a publicly released

[1:18:57] Voice 2: document is is appropriate so i think it should be more neutral um if so and then um the other piece

[1:19:08] Voice 2: when we put out these numbers and the increase i just want to say how much i really appreciate

[1:19:15] Voice 2: how the tax insert notice is is starting to give more information um based on the average house

[1:19:23] Voice 2: and what the average increase looks like and i know that it would uh we don't have the hard

[1:19:29] Voice 2: numbers yet but i would love it if we could give um an approximate value similar to like what we're

[1:19:38] Voice 2: doing in the tax or approximate you know increase in dollars similar to what we're doing in the tax

[1:19:47] Voice 2: notice piece thank you okay

[1:19:50] Trustee Patrick: so before we go on to the tax note i just wanted to close off that

[1:19:53] Trustee Patrick: conversation of the adding reference to the meetings in person I would like to

[1:20:04] Trustee Patrick: offer a contrary idea to me if we add that reference in we kind of diminish

[1:20:09] Trustee Patrick: the point of the eleven point two million and sort of point out that our

[1:20:13] Trustee Patrick: whole conversations are around just how we meet and the money of meeting so I

[1:20:19] Trustee Patrick: i think um i think keeping it just short is the right way when we had the other um

[1:20:27] Trustee Patrick: press release that had a lot more detail on on it so um that would be how i would feel but uh i see

[1:20:33] Trustee Patrick: uh acting to mobs um

[1:20:38] Voice 10: my comment was actually in relation to trustee peterson's uh notes about the

[1:20:42] Voice 10: property tax notice so um i will hold those comments all

[1:20:47] Trustee Patrick: right so i guess any do we want

[1:20:49] Trustee Patrick: to add that change or not in reference to the meetings in person i

[1:20:54] Voice 8: don't think so we could

[1:20:55] Voice 8: just let

[1:20:55] Trustee Patrick: that be um on thanks okay so back over oh sorry uh uh vice chairman yeah

[1:21:04] Trustee Maude: my only comment

[1:21:05] Trustee Maude: was you know we didn't make a change um so you know status quo i don't think merits um highlighting

[1:21:13] Trustee Maude: good point

[1:21:16] Trustee Patrick: um okay so uh go ahead uh co mobs um

[1:21:22] Voice 10: thanks chair so in relation to trustee peterson's

[1:21:25] Voice 10: comment about you know appreciating the information of you know the average increase to your sort of

[1:21:30] Voice 10: average property owner in the trust area i'm actually got an email this morning from the

[1:21:33] Voice 10: provincial survey of taxes i've been working with them to see if we can get that information

[1:21:37] Voice 10: um sort of in a more timely manner normally we sort of are able to sort of backwards engineer

[1:21:43] Voice 10: near that information only after tax requisitions have gone out. Anyway, really appreciating the

[1:21:48] Voice 10: help of the staff over there that I'm now in contact with. And we can now share the average

[1:21:54] Voice 10: increase to the average property owner in the Islands Trust area. So we could potentially

[1:22:00] Voice 10: include that here if that's of interest. I would need to pull up the dollar amount. I think it's

[1:22:04] Voice 10: about a $34 increase year over year to the average property that is coming about as a result of the

[1:22:12] Voice 10: approved budget so that is something we could amend if it's of interest and of course um and

[1:22:17] Voice 10: we'll have that conversation as part of the property tax insert as well

[1:22:20] Trustee Patrick: i see vice chair

[1:22:22] Trustee Patrick: peterson's hand up well

[1:22:25] Voice 2: i'm just thrilled director mobs that that uh that the province is is sharing

[1:22:33] Voice 2: that information and i do support the inclusion of of that information in in here because people

[1:22:41] Voice 2: see 11.2 million and they see 5.8% and they're like oh my god and then when we

[1:22:48] Voice 2: if we can put that into context with the average raises around the $34 mark I

[1:22:54] Voice 2: think it really helps so I would support the inclusion of that average that

[1:23:01] Voice 2: average raise in in this section

[1:23:05] Trustee Patrick: okay so let's talk about this item then did you

[1:23:15] Trustee Patrick: Is everyone in agreement to try to add that in there?

[1:23:20] Trustee Patrick: I guess we're going to need a motion to amend this document.

[1:23:23] Trustee Patrick: So I'll let you work on that, Trustee Peterson.

[1:23:26] Trustee Patrick: We can come back to that.

[1:23:28] Trustee Patrick: Trustee Elliott, I see you've got a suggested motion.

[1:23:32] Trustee Patrick: And I know, oops, I was going to say, Alexandra,

[1:23:34] Trustee Patrick: I think you had some feedback back on that strategic planning.

[1:23:38] Trustee Patrick: So let's hear from you first.

[1:23:46] Trustee Patrick: Alexandra?

[1:23:48] Voice 9: Sorry, I was unmuted and then I muted myself.

[1:23:50] Voice 9: myself. Yes, there is one bullet missing in the strategic plan approved. So it is correct that

[1:23:57] Voice 9: the five following items, however, we are missing revising by law enforcement practices and

[1:24:03] Voice 9: decisions.

[1:24:06] Trustee Patrick: So I guess that one we'll have a, we'll definitely want to add. So I'll let Alexandra

[1:24:16] Trustee Patrick: work on that motion. We can add that one, but somebody else will make it. Okay, so over to you,

[1:24:24] Trustee Patrick: Vice Chair Elliott.

[1:24:26] Voice 8: Sure. I move that staff be requested to add the approved Islands Trust 2025-26

[1:24:32] Voice 8: strategic plan to the Islands Trust website, and then a link to the page be provided in the

[1:24:37] Voice 8: highlights bulletin.

[1:24:42] Trustee Patrick: We'll give Alexandra a moment. All right. Everyone okay with the wording on that

[1:24:47] Trustee Patrick: that one so who would like to second uh there we go uh vice your mod any discussion call the vote

[1:24:59] Trustee Patrick: then all those in favor all right that's carried that was easy and um alexandra i'll let you we

[1:25:14] Trustee Patrick: should probably deal do we need to deal with amending yeah

[1:25:18] Voice 9: it'll just take me one moment okay

[1:25:20] Trustee Patrick: Okay. While she's working on that, I just wanted, my only comment is in the opening sentence, sort of the blurb, Trust Council highlights, it'd be nice if we could have like a one sentence that just sort of says, you know, Trust Council, the 26th body or, you know, the federated body or some kind of sentence that refers to who Trust Council is.

[1:25:44] Trustee Patrick: is, because I think every time we communicate out there, there are a lot of people that live

[1:25:50] Trustee Patrick: in our islands that don't know the difference from a trust council to a local trust committee.

[1:25:54] Trustee Patrick: They should, but if we could just have in that opening paragraph, have a sentence that just

[1:26:02] Trustee Patrick: says, what's trust council? I know it's hard to do it in one sentence, but I think something better

[1:26:07] Trustee Patrick: than just jumping right into trust counsel would help.

[1:26:16] Trustee Patrick: I don't know how other people feel about that.

[1:26:26] Trustee Patrick: No thoughts?

[1:26:28] Trustee Maude: I'm sort of certainly supportive of the thought.

[1:26:32] Trustee Maude: I'm sure that our communication staff probably have that.

[1:26:38] Trustee Maude: That's

[1:26:39] Trustee Patrick: what I was hoping.

[1:26:39] Trustee Maude: Yeah, it makes sense.

[1:26:43] Trustee Patrick: All right, so who's next?

[1:26:45] Trustee Patrick: Next up, I'll go to CAO Mobs first.

[1:26:51] Voice 10: I was just going to say, Chair, if that is a desired change, we don't necessarily need

[1:26:57] Voice 10: to receive exact wording from you today if we don't want to get into wordsmithing, provided

[1:27:02] Voice 7: you

[1:27:02] Voice 10: trust staff to come up with that.

[1:27:04] Voice 10: We can do that.

[1:27:04] Voice 10: No problem.

[1:27:06] Trustee Patrick: Super.

[1:27:07] Trustee Patrick: That's what I was hoping.

[1:27:08] Trustee Patrick: Okay.

[1:27:09] Trustee Patrick: Vice Chair Peterson?

[1:27:11] Voice 2: Yeah, I support that change as well.

[1:27:13] Trustee Patrick: Okay.

[1:27:15] Trustee Patrick: All right.

[1:27:16] Trustee Patrick: All right, Alexandra is still working on the other motion

[1:27:18] Trustee Patrick: and I see Trustee Peterson's also sent her a motion

[1:27:21] Trustee Patrick: so we'll work with this one first.

[1:27:28] Trustee Patrick: Who would like to make that motion?

[1:27:30] Trustee Maude: I'll move the executive committee request staff

[1:27:33] Trustee Maude: add the bullet revising by-law enforcement practices

[1:27:37] Trustee Maude: and decisions into the March Trust Council

[1:27:39] Trustee Maude: business decision highlights document

[1:27:41] Trustee Maude: under the heading Islands Trust 2025-28

[1:27:44] Trustee Maude: strategic plan approved.

[1:27:48] Trustee Patrick: All right, is there a second?

[1:27:50] Trustee Patrick: Second by Trustee Peterson.

[1:27:53] Trustee Patrick: and any discussion uh alexander did you have a question oh no sorry okay i just put your hand up

[1:28:01] Trustee Patrick: um right then i'll call the vote all those in favor and that carries coming with the next one

[1:28:20] Trustee Patrick: all right i'll let you go to the next one i should send you one too

[1:29:07] Trustee Patrick: oops who's up sorry go ahead i was trying to type over here to send her the thing so go ahead uh

[1:29:12] Trustee Patrick: vice chair peterson all

[1:29:15] Voice 2: right um i move that executive committee requests staff to provide

[1:29:20] Voice 2: the average dollar increase in property tax the 2025-26 budget approval section of the islands

[1:29:25] Voice 2: trust council highlights is

[1:29:28] Trustee Patrick: there a second seconded by a vice chair mod any comments

[1:29:35] Trustee Patrick: i will call the vote all those in favor and that too carries um alexandra i'm trying to

[1:29:45] Trustee Patrick: to send you something here on this other one,

[1:29:47] Trustee Patrick: but I'm not doing very fast here.

[1:30:05] Trustee Patrick: not good i'll send it to you we can wordsmith okay i'm sorry um just sent it to you basically

[1:30:14] Trustee Patrick: we'll have to wordsmith this one because i i can't type chair and uh um go on so are there

[1:30:22] Trustee Patrick: any other changes that anyone sees uh other than this last set so that is just the last item all

[1:30:31] Trustee Patrick: right we're almost there um i'll look to uh ceo moms is that a good enough description or should

[1:30:50] Trustee Patrick: should there be something better I

[1:30:57] Voice 10: think that's fine we understand the intent all

[1:31:04] Trustee Patrick: right um you'll

[1:31:05] Trustee Patrick: probably add the islands trust sorry and the highlights there I was uh just add islands trust

[1:31:09] Trustee Patrick: council highlights I think is just the word that needs to be put in there there we go thank you

[1:31:16] Trustee Patrick: all right um I guess I'm willing to make this motion since I'm putting it forward I moved at

[1:31:21] Trustee Patrick: the executive committee request staff to revise the islands trust council highlights by adding

[1:31:26] Trustee Patrick: a brief description of Trust Council in the opening paragraph. Is there a second?

[1:31:30] Trustee Patrick: Seconded by Vice Chair Peterson. Any discussion? I'll call the vote. All those

[1:31:38] Trustee Patrick: in favor? And that carries too. So if there are no other changes, do we need a

[1:31:50] Trustee Patrick: motion to approve this as amended? There is no motion in the agenda, is there? No.

[1:31:57] Trustee Patrick: No. So we need a motion to approve this.

[1:32:00] Trustee Patrick: So look to Chair Patrick. Yes.

[1:32:03] Voice 9: Sorry, we could just do it by general consent as amended.

[1:32:07] Trustee Patrick: Thank you very much for that rescued help.

[1:32:09] Trustee Patrick: So trustees, can we approve the Islands Trust Council highlights for the March 11th to 13th, 2025 as amended?

[1:32:22] Trustee Patrick: Can we approve that through general consent?

[1:32:25] Trustee Patrick: I'm seeing nodded heads. So thank you very much.

[1:32:28] Trustee Patrick: Whew. How's everybody doing? Do we need a break or anything or? Nope. Everyone's keep going. Okay.

[1:32:36] Trustee Patrick: Sorry. I

[1:32:37] Voice 8: could use a five-minute break if that's okay.

[1:32:39] Trustee Patrick: I would be all right with that. So if we want to take a five-minute break, that would be

[1:32:46] Trustee Patrick: good idea. So if that's with everyone else, let's just take a quick five-minute break.

[1:32:51] Trustee Patrick: See you back shortly. All

[1:37:33] Voice 7: right, trustees, is everybody back? How

[1:37:36] Trustee Patrick: about Vice Chair Elliott?

[1:37:39] Trustee Patrick: it did come here you're there great so i guess we'll proceed on as uh i guess staff are back

[1:37:49] Trustee Patrick: okay so we're going to move on then we're at item 822 trust council follow-up action list

[1:37:55] Trustee Patrick: on page 31 of the agenda package we'll be presenting this that uh i can see how mobs come

[1:38:03] Trustee Patrick: back oh you may have uh just

[1:38:16] Voice 9: looks like she's having some audio issues it says connecting to

[1:38:19] Voice 9: audio on my end.

[1:38:20] Trustee Patrick: All right. Here she comes. That's all right. Technical issues. So over to you on

[1:38:31] Trustee Patrick: this follow-up action list for Trust Council.

[1:38:37] Voice 10: Okay. Thank you, Chair. I'll just get to that

[1:38:39] Voice 10: page. Page 31. So there's not too much to speak to on this. So this is Trust Council's follow-up

[1:38:46] Voice 10: action list. Staff have updated it to reflect the decisions that came out of Trust Council and the

[1:38:51] Voice 10: items that we need to be following up on um so you'll be noting those there um we can happily

[1:38:56] Voice 10: take any questions uh if you see anything that we've missed so we can happily amend this any

[1:39:02] Trustee Patrick: comments from vice chairs uh vice chair peterson thank

[1:39:09] Voice 2: you chair um just note that item one in

[1:39:14] Voice 2: particular directs executive committee do some work um and uh it's in process in progress but um

[1:39:26] Voice 2: And I'm wondering if the committee wants to consider how we might devote some time to this specific item.

[1:39:36] Voice 2: It's been a longstanding request.

[1:39:38] Voice 2: Maybe it's a special meeting or some kind of a dedicated session where we can really direct some energy into it.

[1:39:45] Voice 2: It's sort of just been sitting here for a while from at least, I know staff are doing work,

[1:39:50] Voice 2: but I know executive committee hasn't really spent much time on this item.

[1:39:58] Voice 2: To me, the items one and two are somewhat related

[1:40:04] Voice 2: in that they're both identified in the request of the province,

[1:40:09] Voice 2: and I also think that there's,

[1:40:15] Voice 2: notwithstanding that staff are going to do their work regardless,

[1:40:17] Voice 2: but I think it also might be reasonable for executive committee to look at number two,

[1:40:26] Voice 2: perhaps in the same session, and think about what type of action that we can take on the

[1:40:33] Voice 2: political level.

[1:40:35] Voice 2: So I'd just like the committee to consider how we might put some energy into these two

[1:40:43] Voice 2: items.

[1:40:45] Trustee Patrick: Oh, thank you, Vice Chair Peterson.

[1:40:47] Trustee Patrick: I think I know when the CAO gets back, I think this has been some of the important things.

[1:40:54] Trustee Patrick: And I know there's a letter of request went out just recently requesting a meeting with the new minister.

[1:41:00] Trustee Patrick: So there's going to be a lot of preparation for that meeting.

[1:41:03] Trustee Patrick: And I see CAO Moms has raised her hand.

[1:41:07] Trustee Patrick: Yes.

[1:41:07] Voice 10: So there are sort of three related but sort of distinct elements in these two items.

[1:41:12] Voice 10: Right. One is looking at approaching the province to revisit our funding formula.

[1:41:16] Voice 10: The other is looking to understand how Section 7 of DRIPA might apply in the Islands Trust context.

[1:41:23] Voice 10: And then, of course, responding to Minister King, which as Chair Patrick mentioned, is in the works.

[1:41:31] Voice 10: CAO Broney has mentioned to me about looking at the provincial funding formula and how we might start to look at that project.

[1:41:39] Voice 10: So I do know it's on his radar.

[1:41:40] Voice 10: It is something that we acknowledge needed to wait until after budget approval.

[1:41:46] Voice 10: taken place is, of course, that dominates most of my time. And so the report to the Minister

[1:41:52] Voice 10: on Budget Approval will be headed out the door before the end of this month. And then we might

[1:41:56] Voice 10: be turning our attention to that. Of course, we did mention island stress funding in the letter

[1:42:02] Voice 10: to the province on our governance structure. And so if we do get a response on that, before we sort

[1:42:10] Voice 10: of get deep into this topic, that might influence the type of work we undertake.

[1:42:13] Voice 10: cake yes

[1:42:17] Trustee Patrick: so i think we'll have to trust oh go ahead vice chair elliott yeah

[1:42:23] Voice 8: um so i do agree

[1:42:27] Voice 8: that uh you know sort of waiting for the response and and then going from there is the right tactic

[1:42:33] Voice 8: however what is the work that we can do other than you know reviewing the governance report

[1:42:43] Voice 8: recommendations and cleaning up our administration or governance issues to

[1:42:50] Voice 8: demonstrate that without the provinces support we're having trouble executing

[1:42:56] Voice 8: or delivering on trust one of the key areas that we would probably have to

[1:43:12] Voice 8: the applicants, the full fees that are required to support staff time and processing development

[1:43:21] Voice 8: applications and such. So I do think that there's a little work to be done in terms of scoping out,

[1:43:29] Voice 8: you know, what would be the different elements that we'd need to

[1:43:34] Voice 8: argue for or do some work in-house before we can make that request. Does that make sense?

[1:43:41] Voice 8: Oh,

[1:43:42] Trustee Patrick: absolutely. And I didn't mean to insinuate that we'd wait for the minister to say, we'll meet with them. We've requested a meeting. We should be preparing for the meeting we requested, is how I looked at it.

[1:43:53] Trustee Patrick: um so i think we need to have some more conversations with cao brani when he's back

[1:43:59] Trustee Patrick: as to how we can tackle this and structure um our thinking so that if and when a response comes back

[1:44:07] Trustee Patrick: which we hopefully is when a response comes back to set a meeting date that we have some structure

[1:44:13] Trustee Patrick: to that but i think it's would be fair to have cao brani in this conversation um go ahead vice

[1:44:23] Trustee Patrick: Thank you.

[1:44:25] Voice 8: And just as I was thinking about the Islands Trust Conservancy Executive Committee liaison meetings, this might be an appropriate topic for, say, one of those one hour conversations.

[1:44:38] Voice 8: I think we've got one coming up in April even, because if we want to flesh out, you know, what are we doing well, where are the pain points, what can we not fund ourselves, it's pretty evident that the burden of, not the burden, the responsibility for engagement that is actually the provinces,

[1:45:03] Voice 8: Which we do on its behalf, you know, to update the ITC plan and, you know, all of our bylaws and such. That is probably the strongest argument for why we need to update the funding model. And that should be had in concert with the Conservancy. So maybe we could earmark that for a meeting with the Conservancy and have sort of a strategy session.

[1:45:30] Trustee Patrick: question. So I think

[1:45:35] Voice 10: all of these points will be part of the conversation when we look at sort of

[1:45:40] Voice 10: how we might approach the province for a revision in the funding model. So, you know, I do know some

[1:45:46] Voice 10: of what's being mentioned here is on CAO Brony's radar already. But of course, there would be

[1:45:50] Voice 10: dialogue conversation, making sure that we're looking at all aspects of our operations and

[1:45:54] Voice 10: what we do to put forward the best argument if we're going to take that approach.

[1:46:01] Trustee Patrick: All right. So

[1:46:02] Trustee Patrick: I don't hear any action today.

[1:46:04] Trustee Patrick: I think we'll just wait, and this will be coming to us soon.

[1:46:07] Trustee Patrick: Let's see if Ronnie put some thought behind this and structure it

[1:46:10] Trustee Patrick: so that we can give the most input to that, if that makes sense with everybody.

[1:46:15] Trustee Patrick: Any other comments on the follow-up action list for the Trust Council?

[1:46:21] Trustee Patrick: Vice Chair Peterson.

[1:46:28] Voice 2: Thank you, Chair.

[1:46:29] Voice 2: on page 34 of the agenda item two under um director of legislative services there

[1:46:41] Voice 2: at the very bottom there's um a motion from trust council regarding public notice policy

[1:46:48] Voice 2: and it says here with a model local trust committee public notice bylaw and i just wonder

[1:46:58] Voice 2: in light of the fact that we've now passed a trust council um meeting procedures bylaw

[1:47:06] Voice 2: that covers the local trust committees whether um whether the intent to go with

[1:47:14] Voice 2: a model bylaw is still the best approach or whether we might be looking at uh an amendment

[1:47:21] Voice 2: to that bylaw that we just passed in march and i look to the director for thoughts on that

[1:47:28] Trustee Patrick: Director Marler, I think that was something he talked to earlier today, and that was related to what Vice Chair Maude was asking about.

[1:47:36] Trustee Patrick: I don't know if he's still with us.

[1:47:39] Trustee Patrick: I know he was not feeling well, and he looks like he is gone.

[1:47:44] Trustee Patrick: Are you still online, Chair?

[1:47:46] Trustee Patrick: Oh, is he? Sorry.

[1:47:49] Trustee Patrick: I cannot see.

[1:47:50] Trustee Patrick: Okay.

[1:47:51] Trustee Patrick: I don't know if he's here.

[1:47:54] Trustee Patrick: Wants to say anything?

[1:47:56] Trustee Patrick: Oh, there he is.

[1:48:02] Voice 10: No.

[1:48:03] Voice 10: So he's still logged into the Zoom, may not be with us.

[1:48:07] Voice 10: Director Marler, if you've got comments, we'd welcome them.

[1:48:16] Voice 2: And if not, we can just raise it at a future meeting.

[1:48:19] Voice 2: That's all right.

[1:48:20] Trustee Patrick: That's how I see it.

[1:48:21] Trustee Patrick: I think it's related to the item he reported on earlier today.

[1:48:25] Trustee Patrick: And they are distinctly different things.

[1:48:30] Trustee Patrick: Okay.

[1:48:31] Trustee Patrick: Any other questions on the follow-up action list?

[1:48:39] Trustee Patrick: All right.

[1:48:40] Trustee Patrick: Not seeing any.

[1:48:41] Trustee Patrick: We don't need any action from us.

[1:48:43] Trustee Patrick: I think that's just here for us to catch any issues. So we'll move on.

[1:48:50] Trustee Patrick: There are a number of items here for planning and administration. I don't think we have any

[1:48:56] Trustee Patrick: reporting items under here or are there until we get to the executive. We'll look to staff on so

[1:49:04] Trustee Patrick: 8, 3, 4, 5, and 6. There's nothing to discuss there. So that we move on to looks like there's

[1:49:15] Trustee Patrick: nothing for 9-1 either. So we move on to item 9-2-1 or 9-2-1-1, which is the ABI-CC discussion

[1:49:29] Trustee Patrick: for the upcoming convention. I guess, trustees, who has registered to attend? I know I have.

[1:49:41] Trustee Patrick: uh trust vice chair elliott uh vice chair peterson and i guess um and i know uh vice

[1:49:54] Trustee Patrick: chair why do you want to talk about the budgeting and issues with that is there and i think i'll

[1:49:58] Trustee Patrick: look to uh vice chair elliott i know you have a panel conversation you'll be participating in

[1:50:03] Trustee Patrick: maybe you could highlight your work on that sure

[1:50:07] Voice 8: happy to um so this is part of the afternoon

[1:50:14] Voice 8: session on um gosh it's a saturday and it's a community housing um approaches session there's

[1:50:24] Voice 8: there's two sort of similar uh panelists that'll be presenting and ours is quite different

[1:50:30] Voice 8: uh so i'll be presenting with rdn director uh vice and first vice chair vanessa craig

[1:50:39] Voice 8: uh about the tiny home uh tiny homes in the trust area enablement project and so breaking news we

[1:50:48] Voice 8: just got a first view of the draft report uh with the recommendations from the technical panel

[1:50:54] Voice 8: that met uh march 12th so we just got that yesterday i believe and the steering committee

[1:51:01] Voice 8: is looking at it and will give comments and we'll probably have final

[1:51:05] Voice 8: final report sooner right after the 28th so i'm putting together a presentation

[1:51:12] Voice 8: working with staff thankfully chloe straw is in place as the programs coordinator

[1:51:20] Voice 8: and can provide support with things like powerpoint and logos and such

[1:51:25] Voice 8: and i'll be able to pass that by to the steering committee which includes

[1:51:33] Voice 8: includes two other trustees, Chair Patrick and Trustee Boland and myself. On, I think,

[1:51:41] Voice 8: April 4th, we might have a steering committee meeting. But basically, it's going to be,

[1:51:46] Voice 8: you know, the process, sort of the direction from Trust Council, how it moves through Regional

[1:51:52] Voice 8: Planning Committee, and then the report findings and potential next steps. I expect it's going to

[1:52:00] Voice 8: to be a really lively discussion it's unfortunately not on the program as tiny homes enablement

[1:52:07] Voice 8: project so it's just community housing approaches um and there'll be two other presenters like i

[1:52:12] Voice 8: said in a 90 minute session but lots of time for q a's and um i'm sure if you know the three of us

[1:52:21] Voice 8: are there we can circulate and prompt anyone who's who's interested in alternative housing

[1:52:27] Voice 8: solutions or needs to look at policy options that would support tiny homes on wheels. I think that

[1:52:34] Voice 8: kind of,

[1:52:35] Voice 7: yeah,

[1:52:37] Voice 8: that would be really helpful at the convention. And I can also get the presentation

[1:52:40] Voice 8: to you so you can all have a look at it. And of course, the report, which we haven't really

[1:52:48] Voice 8: discussed. I'm sure it'll have to come back to Regional Planning Committee for direction because

[1:52:51] Voice 8: because it was that, actually, maybe you can clarify that for me. Is this a Trust Council

[1:52:59] Voice 8: directed project or regional planning committee? And how do we get that information up on the

[1:53:05] Voice 8: website? Sorry, I just pivoted a little bit from AVICC. But I'm thinking about communications and,

[1:53:09] Voice 8: you know, getting materials out there. So that when people, when delegates come to convention,

[1:53:16] Voice 8: you know, there's a link on our website with background information, and it's not buried in

[1:53:21] Voice 8: And our PC agendas, sorry, the steering committee minutes are not public yet, as I understand.

[1:53:28] Voice 8: So, yeah, maybe we could have a little bit of a discussion on supporting materials and where they might go.

[1:53:36] Voice 8: And, you know, because this is a significant Islands Trust project and people will be excited.

[1:53:45] Trustee Patrick: Well, good question.

[1:53:47] Trustee Patrick: question. Will the report be final by then and what steps need to be taken to make the report

[1:53:56] Trustee Patrick: final? And I saw Director Cermak flash up there for a minute because this is work under the

[1:54:03] Trustee Patrick: Regional Planning Committee. So I guess that's a question to staff is a report that's been received

[1:54:10] Trustee Patrick: in draft that will go through some process. How does it become a final document and reside

[1:54:15] Trustee Patrick: side someplace on our website thank

[1:54:18] Voice 4: you uh chair the so it is going to be received and considered

[1:54:24] Voice 4: by the steering committee and the technical committee but staff's assessment would be that

[1:54:29] Voice 4: it's sort of owned by trust council and being received by the regional planning committee

[1:54:33] Voice 4: so the normal course of business would be that the regional planning committee receives it and then

[1:54:37] Voice 4: it's a public document and we post it at that time however if in this circumstance if um you know

[1:54:45] Voice 4: the executive committee would like to receive it or direct staff to post it online

[1:54:49] Voice 4: assuming that the technical and steering committee are

[1:54:53] Voice 4: happy with it and receive it because we have to approve it as received

[1:54:57] Voice 4: by the end of this fiscal in order to pay the invoice so one way or another

[1:55:01] Voice 4: it's not going to get edited after that point. Happy to post it online

[1:55:05] Voice 4: and just explain what it is and the background too

[1:55:09] Voice 4: type thing and we can put it on the affordable housing website

[1:55:13] Voice 4: site um oh sorry i'm just getting a note that my my body sucks yeah sorry about that i'm trying not

[1:55:21] Voice 4: to use where these hurt anyways so we can do as as you wish uh but generally we would receive it

[1:55:27] Voice 4: by the regional planning committee we can find a spot for it on the um the affordable housing

[1:55:31] Voice 4: program site on the website um i'm happy to take your direction i

[1:55:36] Trustee Patrick: look to see your moms

[1:55:40] Voice 10: So I'm not as familiar with this piece of work, but if this is council-owned, you know,

[1:55:46] Voice 10: RPC doesn't have final say on a document or a piece of communications that belongs to

[1:55:54] Voice 10: council, that would need to either travel to this body if it's a piece of work delegated

[1:56:00] Voice 10: to executive committee, you know, sort of a communications exercise.

[1:56:03] Voice 10: If it's actually a project of council and they need to weigh in and approve the materials,

[1:56:08] Voice 10: then we would need to wait until council takes a look at it before it hits the website.

[1:56:13] Voice 10: Yeah, generally, things don't go from committee through the web as approved documents.

[1:56:19] Voice 10: You know, of course, it would be included in the RPC agenda material.

[1:56:23] Voice 10: So if anyone is interested, they could view them there.

[1:56:25] Voice 10: But as far as becoming a corporately approved document, there's other channels that need to take a look at it.

[1:56:33] Trustee Patrick: here lies the challenge yes because uh it is a steering committee that was

[1:56:37] Trustee Patrick: formed by trust council um to oversee this work um and then so the steering committee will only

[1:56:46] Trustee Patrick: be seeing the draft tomorrow i'm sure there'll be some minor amendments that will or corrections

[1:56:50] Trustee Patrick: as any report needs um vice or elliott

[1:56:55] Voice 8: um i well i wanted to ask does the body have to vet and

[1:57:01] Voice 8: approve a consultant's work my understanding is that we would have to

[1:57:08] Voice 8: make sure that the terms that council set forth in the project are met in this

[1:57:14] Voice 8: case it's the delivery of a final report what is in that final report is not

[1:57:20] Voice 8: really subject to trust councils approval or not you know they don't get

[1:57:25] Voice 8: to say well the this expert shouldn't have said that or these findings are not

[1:57:30] Voice 8: grounded in reality. The product is what it is. The delivery of that project

[1:57:37] Voice 8: is owned by Trust Council, but not the content. So I would say that if the steering committee,

[1:57:45] Voice 8: which was Trust Council directed to oversee this, approves the delivery or the deliverables

[1:57:55] Voice 8: and the scope of the project has been met, then the materials should be able to be put on the

[1:58:03] Voice 8: website without Trust Council's approval. So that's where I'd push back a little bit where

[1:58:09] Voice 8: I don't think the content needs to be vetted by Trust Council, unless I'm way off base here.

[1:58:15] Voice 8: Thanks. Well,

[1:58:19] Trustee Patrick: CEO Mops?

[1:58:22] Voice 10: So that's helpful clarification that what is being sought to

[1:58:26] Voice 10: to communicate is the consultant's report.

[1:58:28] Voice 10: It's not sort of developed materials

[1:58:31] Voice 10: that we are developing.

[1:58:33] Voice 10: Trust Council, of course, is the body that holds contracts.

[1:58:36] Voice 10: If you look at our contract language, it's Trust Council.

[1:58:39] Voice 10: But I'd look to Director Frater to understand

[1:58:41] Voice 10: sort of our communications policy

[1:58:44] Voice 10: around sharing those reports,

[1:58:46] Voice 10: and if they do need to go any place

[1:58:48] Voice 10: before they land on the web.

[1:58:49] Voice 10: I see she's popped up on screen.

[1:58:52] Voice 5: Certainly, thank you.

[1:58:53] Voice 5: Typically, we don't post things to the website

[1:58:55] Voice 5: site if they're resulting from a council project until they've been through trust council that

[1:58:59] Voice 5: said executive committee is actually delegated the responsibility for communications so if this

[1:59:04] Voice 5: body felt that there was you know a rationale to add something to the website in advance of a

[1:59:09] Voice 5: council receiving something because of course there is the opportunity for council to say it's

[1:59:14] Voice 5: inadequate or it wasn't what they intended or whatever it may be but it would be for this body

[1:59:18] Voice 5: if you felt that there was merit in adding something to the website you are in charge of

[1:59:21] Voice 5: corporate communications so you could certainly ask us to post something all

[1:59:27] Trustee Patrick: right um i think

[1:59:29] Trustee Patrick: vice charlie it's correct if the report's going to be referenced in a public panel at the

[1:59:35] Voice 1: avicc

[1:59:35] Voice 1: and

[1:59:36] Trustee Patrick: other governments it's primarily governments that are going to be interested in this report or

[1:59:40] Trustee Patrick: staff of other local governments um so i think that's the idea of having that available um so

[1:59:53] Trustee Patrick: so if we need to have a motion from this body to ask that

[1:59:56] Trustee Patrick: once once the steering committee i think the steering committee needs

[2:00:00] Trustee Patrick: to just take a look at the draft and have you know give that opportunity does that work vice

[2:00:05] Trustee Patrick: charlotte yeah

[2:00:07] Voice 8: i i think you know this has been a bit of an odd process um but ultimately trust

[2:00:13] Voice 8: council's direction was look you know prioritize how might tiny homes address affordable housing

[2:00:23] Voice 8: in the trust area that's the directive and then steering committee um develop the plan

[2:00:30] Voice 8: and really the only thing to come back is is what did the experts say about the possibilities

[2:00:39] Voice 8: oh am i breaking up you're better now i don't i don't see anything you know first cursory view

[2:00:47] Voice 8: of the report i haven't gone in depth but i don't see anything that would raise alarm bells

[2:00:51] Voice 8: um it all seems to be very much in line with what our planners uh would say you know there

[2:00:59] Voice 8: There needs to be zoning and appropriate siting in place.

[2:01:03] Voice 8: There needs to be bylaws developed.

[2:01:05] Voice 8: There needs to be further work.

[2:01:07] Voice 8: There isn't anything novel that I think would put us in jeopardy.

[2:01:11] Voice 8: So I'm quite comfortable with the request to put that final report if the steering committee deems it's acceptable and if staff have no major concerns,

[2:01:24] Voice 8: returns but have that be added to the housing affordability section of our website and I can

[2:01:30] Voice 8: do a resolution if that's appropriate but I'll let you yes I think

[2:01:34] Trustee Patrick: well yeah I'm still hearing

[2:01:35] Trustee Patrick: resolution so I think that is the appropriate path and we will need a resolution so if you

[2:01:44] Trustee Patrick: want to work on a draft of that we'll sorry sorry now you did break up

[2:01:55] Voice 7: there we

[2:01:56] Voice 8: are okay just have to go outside it's all beautiful day out here um so i'm but i'm

[2:02:01] Voice 8: hearing caution from staff so if you want me to hold off i cannot request that it go on

[2:02:07] Voice 8: the website but honestly i don't think there's anything in that report that would put the

[2:02:11] Voice 8: trust in jeopardy but that's just my cursory survey and steering committee has not vetted it

[2:02:17] Voice 8: it yet i'll

[2:02:20] Trustee Patrick: turn to staff i'm hearing caution but i'm hearing that we can overcome that caution is

[2:02:24] Trustee Patrick: that correct uh

[2:02:26] Voice 5: yes so long i would say so long as staff have reviewed the report and find the

[2:02:30] Voice 5: findings to be accurate and appropriate um then i wouldn't have concern if executive committee would

[2:02:35] Voice 5: like it put up certainly we can do that but i would i would like the resolution to reflect that

[2:02:39] Voice 5: it should have staff review prior to being posted excellent

[2:02:43] Trustee Patrick: uh go ahead uh director sir

[2:02:47] Trustee Patrick: thank you

[2:02:48] Voice 4: i actually did have a brief read of it this morning uh as it got redistributed i have no

[2:02:53] Voice 4: concerns at this moment however um again rpm kojima was on the technical committee and he is

[2:02:59] Voice 4: going to review it before it goes to the steering committee on the 28th so we will we'll be having

[2:03:05] Voice 4: staff review it before our steering committee um resolves to um you know accept the draft or it as

[2:03:12] Voice 4: as a final.

[2:03:13] Trustee Patrick: There you go. So I think if we have enough subjects in your email, then I think in

[2:03:17] Trustee Patrick: your draft motion, Vice Chair Elliott, that should cover cautions that have been raised. So I'll let

[2:03:24] Trustee Patrick: you work on drafting that. I think she's working away. Sounds good. All right. Are there any other

[2:03:31] Trustee Patrick: logistics or conversations we need to have about AVICC? Oh, I guess Vice Chair Peterson, if you

[2:03:39] Trustee Patrick: you are going to be presenting the motion.

[2:03:43] Trustee Patrick: I guess I'd be asking that you have your succinct written,

[2:03:46] Trustee Patrick: I would have a written description.

[2:03:48] Trustee Patrick: I don't know what the timeline is.

[2:03:49] Trustee Patrick: There should be rules for that on the AVI CC on what time limit you are

[2:03:54] Trustee Patrick: allowed.

[2:03:55] Trustee Patrick: If you could have,

[2:03:56] Trustee Patrick: make sure you have written documents and prepared for that.

[2:04:04] Voice 2: Yeah, that's I need to just refine my,

[2:04:07] Voice 2: my information so that I'm clearly understanding what the expectations are

[2:04:11] Voice 2: there.

[2:04:12] Voice 2: And I absolutely plan to have something written that succinct the motion itself.

[2:04:19] Voice 2: Again, kudos to Director Freider for your help on that.

[2:04:24] Voice 2: But the motion itself is relatively self-explanatory.

[2:04:29] Voice 2: So I think the additional information would be just a little bit of background on the evolution of that ad hoc group.

[2:04:37] Voice 2: And how that led to the motion coming.

[2:04:42] Voice 2: uh so it'll be short but i will i will have a have that written and and prepared in advance

[2:04:48] Voice 2: and happy to uh happy to write it by staff or chair or anyone else that would like to see it

[2:04:54] Voice 2: prior to that

[2:04:55] Trustee Patrick: any other eyes that can take a look at it are always best i don't know does that come

[2:05:00] Trustee Patrick: through

[2:05:00] Voice 2: absolutely director

[2:05:01] Trustee Patrick: freighter yep she's nodding her head yes so uh if you could work

[2:05:05] Trustee Patrick: through director freighter on the your draft language i'd appreciate it okay any other

[2:05:11] Trustee Patrick: logistics for prepping for AVI-CC? CAO Mobs?

[2:05:20] Voice 10: Nothing logistic related but I just wanted to

[2:05:23] Voice 10: point out the approved budget included training costs for a Salt Spring Island trustee as part

[2:05:32] Voice 10: of the Salt Spring Island Local Trust Committee budget. Of course that was intended for local

[2:05:38] Voice 10: trustee Patrick to be attending AVICC UBCM with you now being chair and on executive committee

[2:05:44] Voice 10: my intent of staff is to draw on the Salt Spring Island local trust committee training budget to

[2:05:50] Voice 10: support your attendance at these events so we do have a little bit more budget than is just

[2:05:55] Voice 10: reflected in the EC UBCM AVICC budget line so staff are taking care of monitoring that I just

[2:06:02] Voice 10: wanted to make it clear that that's the intent on the staff side so you have an opportunity to

[2:06:06] Voice 10: way in if you'd like to see a different approach.

[2:06:09] Trustee Patrick: That sounds like the right approach. And I think

[2:06:12] Trustee Patrick: it's the UBCM that the dollar should be redirected to make it a bit more robust. And I know Vice

[2:06:19] Trustee Patrick: Chair Maude, you had wanted to discuss budget. Is there anything else?

[2:06:26] Trustee Maude: Yeah. Thank you, Chair.

[2:06:28] Trustee Maude: I'm just concerned with the approved budget going forward between ABI-CC, UBCM, and the pending

[2:06:37] Trustee Maude: ending on a visit that we might be getting a little bit thin on the ground here I I I'd like

[2:06:48] Trustee Maude: to have the conversation if it's not appropriate today sometime relatively soon before events

[2:06:54] Trustee Maude: sense overtake um as to um what our our tactics are um is it an intent um for um everybody in

[2:07:06] Trustee Maude: ec to attend ubcm is the intent of everybody to go to bowen island um and if not um we need to

[2:07:14] Trustee Maude: sort out who's going where when and how um because i i don't want to weigh on staff at the last

[2:07:21] Trustee Maude: minute going holy crap we don't have money or this person shouldn't be going i think we need to to

[2:07:26] Trustee Maude: take the time to have a discussion and and feel figure out what is logistically and financially

[2:07:32] Trustee Maude: the best way of going forward thank you i

[2:07:37] Trustee Patrick: don't know is that the seo mobs are you prepared to

[2:07:40] Trustee Patrick: discuss that right now or um um

[2:07:46] Voice 10: so i can provide some preliminary comments and of course we are

[2:07:49] Voice 10: we can happily bring this back to a future meeting to have a more in-depth conversation

[2:07:52] Voice 10: station. Trust Council did approve a budget for AVICC-UBCM that supported only two trustees of

[2:08:01] Voice 10: Executive Committee and one staff member attending these conventions. So that was something that the

[2:08:07] Voice 10: Financial Planning Committee had recommended and had rolled into the budget that they sent forward

[2:08:12] Voice 10: to Trust Council, and it was not amended during Trust Council budget debate. So that's where it's

[2:08:17] Voice 10: landed um we because of course the salt spring island local trust committee had some funds for

[2:08:24] Voice 10: trustee patrick to attend that now sort of gets us to the budget level of sending

[2:08:29] Voice 10: three executive committee members um and staff um we did sort of put together a prelim estimate of

[2:08:35] Voice 10: what where we think things might land um there's a lot of assumptions built into that estimate

[2:08:39] Voice 10: because of course we don't know the registration fees yet for ubcm everything seems to be increasing

[2:08:44] Voice 10: and our budget was based on last year with this modest increase um so we're definitely tight this

[2:08:52] Voice 10: year that's um that's for sure um but we might actually have a bit more budget to send more than

[2:08:58] Voice 10: just two because of the extra salt spring island um amount so that's where abacc ubcm it is a

[2:09:04] Voice 10: different budget line that is supporting the meetings with bowen island um and with san juan

[2:09:09] Voice 10: County. So what happened with that is staff brought forward EC meetings budget line that

[2:09:15] Voice 10: supported the four in-person meetings that executive committee generally has in a year.

[2:09:21] Voice 10: We did acknowledge it did not include funding for any Bowen Island meetings or San Juan County

[2:09:27] Voice 10: meetings if those are going to happen in person. The decision was made that instead of adding funds

[2:09:31] Voice 10: to EC's meeting line, that the dollars in the budget would first prioritize funding the joint

[2:09:40] Voice 10: meetings with Bowen Island and with San Juan County. So that's what the decision of EC reflected.

[2:09:47] Voice 10: So we don't yet have a great sense of what costs might be to go to Bowen Island, for example. It

[2:09:55] Voice 10: does depend on who exactly would be going. And the same is true for San Juan County. Former Chair

[2:10:00] Voice 10: Sir Luckham had decided he wanted to attend a meeting with San Juan County in person.

[2:10:05] Voice 10: New Chair Patrick may have a different desire there.

[2:10:08] Voice 10: So we would need to actually have a conversation around some of the logistics there.

[2:10:12] Voice 10: If money is tight, of course, we could suggest to the other bodies that these meetings be held electronically.

[2:10:17] Voice 10: As we haven't had these meetings in a number of years, it may be the desire of the other party to have these in person.

[2:10:23] Voice 10: But that is a piece of the conversation that we could undertake if we wish.

[2:10:27] Voice 10: um so happy to bring this forward at a future meeting for further conversation if you wish

[2:10:32] Voice 10: and we take a motion to that effect vice chair peterson well

[2:10:39] Voice 2: i would just note in terms of um

[2:10:41] Voice 2: the scheduling um for bowen in particular um uh our next ec meeting is i think just a week before

[2:10:54] Voice 2: I'm looking at my calendar correctly so we might want to consider putting some time into that

[2:11:01] Voice 2: discussion today because I think otherwise we're leaving logistics a little bit tight

[2:11:08] Voice 2: but on a more general sense I just wanted to identify that notwithstanding the budget

[2:11:17] Voice 2: it as approved there are some options for members of EC to request that their

[2:11:28] Voice 2: local trust committees provide some funding towards towards travel and

[2:11:34] Voice 2: expenses to UBCM and I do support the attendance of of all members of EC that

[2:11:45] Voice 2: want to go so how exactly we achieve that through the through the whether it's through ltc budgets

[2:11:52] Voice 2: or uh or otherwise is is a bit of a moving question but um the bowen one in particular

[2:12:00] Voice 2: just looking at our timeline i think we should come as close as we can to a decision today

[2:12:07] Trustee Patrick: you want to get your hand raised for a moment and took it down

[2:12:13] Voice 10: Sure. Yeah, I had a comment about tapping into LTC budgets for UBCM. So UBCM is not on the cheaper side when we're looking at trustee conventions and training. Requests for attendance at UBCM should be coming forward as part of the budget cycle so that we can make sure there's enough budget in the local trust committee lines if they wish to support local trustees attending these events.

[2:12:38] Voice 10: the budgets for local trust committees have been amended in the approved budget to reflect

[2:12:43] Voice 10: current levels of spending so that means that there isn't funding in the local trust committee

[2:12:50] Voice 10: budgets to support attending at an expensive convention unless there are decisions made that

[2:12:56] Voice 10: other budget lines in the local trust committee expense authority areas are not going to be spent

[2:13:02] Voice 10: which is difficult right in the local trust committee budgets you tend to have things like

[2:13:07] Voice 10: meeting expenses um apc costs which are sort of not things that you're not going to undertake

[2:13:12] Voice 10: um so that is challenging i have not seen any requests come forward from local trustees to

[2:13:18] Voice 10: attend um ubcm other than of course as i mentioned uh salt spring island which is in budget um

[2:13:27] Trustee Patrick: vice

[2:13:28] Trustee Patrick: chairman thank

[2:13:30] Trustee Maude: you chair um just reflecting back if somebody could refresh my memory

[2:13:35] Trustee Maude: I thought Trust Council's instruction

[2:13:38] Trustee Maude: was for two members of EC to attend UBCM.

[2:13:44] Trustee Maude: And I'm assuming any deviation from that

[2:13:47] Trustee Maude: would be inappropriate.

[2:13:48] Trustee Maude: So while supporting four members of EC attending,

[2:13:54] Trustee Maude: I don't believe we have the direction

[2:13:56] Trustee Maude: or the budget to do that.

[2:13:59] Trustee Maude: Am I mistaken?

[2:14:02] Trustee Patrick: I can respond, yes.

[2:14:03] Trustee Patrick: yes um

[2:14:05] Voice 10: so the budget that trust council approved had a level of funding that was estimated to

[2:14:10] Voice 10: support um two ec members and one member from the local salt spring island local trust committee

[2:14:16] Voice 10: um if we determine that actually you know costs are going to be much lower than we anticipated

[2:14:23] Voice 10: in the budget and therefore we can support spending more that would be fine um so attendance

[2:14:28] Voice 10: that the convention uh for AVACC UBCM by trust council policy um is basically just as subject

[2:14:35] Voice 10: to funding so whatever we can fit into our approved funding is okay um

[2:14:41] Trustee Patrick: I just checked uh UBCM

[2:14:44] Trustee Patrick: the registration is going to open on July 2nd and we just so happen to have an executive committee

[2:14:50] Trustee Patrick: committee meeting on that July 2nd. So that might be the date to have that detailed staff report on

[2:14:59] Trustee Patrick: budget. And we could make those decisions in a line item live right there at the EC meeting on

[2:15:05] Trustee Patrick: July 2nd, if that works with the trustees and staff, or vice chairs and staff. And that's if

[2:15:14] Trustee Patrick: they do open the registration on time. But we won't know the cost of the PSEO mobs.

[2:15:21] Voice 10: If I may interject there, just on that note, our budget does assume we're going to get early bird rates.

[2:15:28] Voice 10: So if we can make efforts to make sure that we fall within that, it will help our budget constraints.

[2:15:34] Voice 10: The budget also doesn't include a lot of the extras, so the banquets and things like that.

[2:15:40] Voice 10: So I have seen registration for a couple of you for AVACC and that dinner banquet has been foregone.

[2:15:46] Voice 10: So that is helpful to work within our budget.

[2:15:49] Voice 10: it um we're actually okay for avicc um there's only you know one accommodation that's required

[2:15:54] Voice 10: which is really helpful accommodation is the primary driver of our expense um so i think we're

[2:16:00] Voice 10: we're in a good spot with avicc and we can see where things shake out there to understand how

[2:16:04] Voice 10: much we've got left for ubcm and then you know as you say we can have those logistical conversations

[2:16:08] Voice 10: um once we've got more information would

[2:16:11] Trustee Patrick: we need a motion then to set that conversation for if we're

[2:16:15] Trustee Patrick: We're going to do it on July 2nd or.

[2:16:22] Voice 10: Yeah, we can take a motion to that effect.

[2:16:25] Voice 7: Or

[2:16:25] Voice 10: just by consensus. All right.

[2:16:27] Voice 10: And we can get it on the agenda if that's easier.

[2:16:29] Voice 10: I think

[2:16:30] Trustee Patrick: that would be far easier if we could say through general consent,

[2:16:33] Trustee Patrick: if we could agree to ask staff to be prepared and for vice chairs to be

[2:16:37] Trustee Patrick: prepared to have a conversation on UBCM registration on,

[2:16:41] Trustee Patrick: at our July 2nd EC meeting. Is that certain? Everyone agree?

[2:16:51] Trustee Patrick: All right. But we still have lots more conversations here.

[2:16:53] Trustee Patrick: So over to you, Vice Chair Peterson.

[2:16:57] Trustee Patrick: I'll come to you, Vice Chair Elliott.

[2:16:59] Trustee Patrick: I see your hand up.

[2:16:59] Trustee Patrick: Thanks.

[2:17:01] Voice 2: So, yeah, just a couple of comments there.

[2:17:04] Voice 2: Yeah, my understanding is that Trust Council approves the dollar figures, not the number of attendees.

[2:17:12] Voice 2: I'm also aware of at least one local trustee that is very interested in attending ABI-CC.

[2:17:22] Voice 2: EC, spoke to me about it quite recently, post-budget.

[2:17:27] Voice 2: So there is some desire out there, definitely identified.

[2:17:32] Voice 2: And then just circling back to the timing of our next EC meeting

[2:17:41] Voice 2: and the Bowen meeting, it's only a week apart.

[2:17:47] Voice 2: So we may want to put some energy into that today.

[2:17:51] Voice 2: All

[2:17:53] Trustee Patrick: right, so let's discuss Bowen next, but Trustee Vice Chair Elliott?

[2:17:59] Voice 8: Yeah, I'm a little lost in the conversation. Sounds like we've got a plan. Is July 1st soon enough? Do we need to get direction from council in potentially June to send more staff?

[2:18:16] Voice 8: You're saying CAO mobs that if there's budget, we can send more people.

[2:18:22] Voice 8: So is that at EC's discretion or do we need to go back to council and ask?

[2:18:27] Voice 8: And then to your point, Vice Chair Peterson, about other members going, how do those requests get vetted?

[2:18:37] Voice 8: Is it simply a resolution of the LTC and then it's done, but we don't have budget for it this year?

[2:18:42] Voice 8: So how does that work?

[2:18:45] Voice 8: Those CAO mobs.

[2:18:48] Voice 10: um so we do not need to return to council if we wish to send more members of ec provided we

[2:18:53] Voice 10: are working within the dollars that were approved in the budget um so if we can spend all four ec

[2:18:59] Voice 10: members within the approved budget limits that's fine we don't need to go back to council

[2:19:04] Voice 10: um local trust committee member attendance at these events it is supposed to be um you know

[2:19:11] Voice 10: those requests are supposed to come forward as part of budget development so we can make sure

[2:19:15] Voice 10: that there is budget that didn't happen and so in order for trustees to attend we would need to be

[2:19:22] Voice 10: looking to other budget lines to underspend potentially and of course you know local trust

[2:19:29] Voice 10: committees have authority the budgets in their own area of expense authority so you know they're not

[2:19:35] Voice 10: sort of reaching into salaries to fund their training for example so they would need to be

[2:19:41] Voice 10: identifying a budget line within their authority to underspend in order to offset this the other

[2:19:46] Voice 10: option might be looking at trustee training broadly or sorry just council training broadly if

[2:19:52] Voice 10: we wanted to be using some of those dollars to send trustees but that is a trust council decision

[2:19:58] Voice 10: not a local trust committee decision and so we'd need to be looking to trust council for that

[2:20:03] Voice 10: there is not a lot of dollars in the trust council training budget I mean the number is high but the

[2:20:09] Voice 10: The vast majority of that is actually grant dollars to support responsible conduct training.

[2:20:14] Voice 10: And of course, then the remainder of the dollars are supporting some of the other items that were identified in the continuous learning plan as being top priorities for all of all trustees.

[2:20:24] Voice 10: So prioritizing those dollars towards a single trustee, not as efficient as prioritizing those dollars to support training for all of council, of course.

[2:20:33] Voice 10: So it is a challenge if we are going to, you know, be receiving requests from trustees to go.

[2:20:43] Voice 10: You know, if they want to submit a training request, we could do some homework.

[2:20:46] Voice 10: But I certainly don't think we can be providing any guarantees.

[2:20:50] Voice 10: I'm not sure this early in the year we're going to be able to identify other areas to understand.

[2:20:55] Voice 10: I don't know what else I can provide there.

[2:20:59] Voice 10: I

[2:20:59] Trustee Patrick: think so vice chairs if you have had communications with any trustees that would

[2:21:04] Trustee Patrick: like to come I think that's the news to pass them on is that they've got some homework to do to see

[2:21:09] Trustee Patrick: if they can fund their desires to go or not I think for us I think it's staying within budget

[2:21:18] Trustee Patrick: is very important I think I know a lot of municipalities talking about the cost of UBCM

[2:21:22] Trustee Patrick: and I think we're probably going to see a little bit lower attendance this year as a result of that

[2:21:26] Trustee Patrick: that. So I think we can only wait till the registrations up and live. So we have a dollar

[2:21:34] Trustee Patrick: amount that's accurate, and we can make good decisions with that. And we can't do that any

[2:21:39] Trustee Patrick: sooner than July 2. So that is the restrictions that we have. So I don't know if vice chairs have

[2:21:47] Trustee Patrick: any other desires. We'll have to do that. So okay. Bowen, I guess we wanted to circle around

[2:21:55] Trustee Patrick: What is the date on Bowen? Because I know I'm the meeting for Bowen.

[2:22:01] Voice 9: Sure. That would be

[2:22:02] Voice 9: April 30th.

[2:22:04] Trustee Patrick: April 30th. Thank you very much.

[2:22:10] Trustee Patrick: And I don't know what we have for budget for travel to such meetings.

[2:22:18] Trustee Patrick: Is that an evening meeting? Do we know? What's the time?

[2:22:24] Trustee Patrick: There is no time yet.

[2:22:26] Trustee Patrick: I think

[2:22:28] Voice 10: Alex can provide that info.

[2:22:31] Voice 10: Yeah.

[2:22:32] Voice 9: No, there has not. We have not been provided further details from Bowen Island Municipality yet on the agenda and the timing.

[2:22:42] Voice 9: However, it will be during the day to facilitate hopefully coming and going on the same day or spending one night to lower costs.

[2:22:53] Trustee Patrick: All right. I don't know what we have for budget. I think we'll have to sort that out and determine.

[2:23:00] Trustee Patrick: determine. I think they do have good electronics if we're in their hall. So I mean, some virtual

[2:23:05] Trustee Patrick: attendance might make sense. But CAO Mobs?

[2:23:10] Voice 10: The approved budget is 6,200 or 6,400 for all of EC

[2:23:15] Voice 10: meetings for the year. So that's going to support any in-person meetings that you have, whether

[2:23:19] Voice 10: just your regular business meetings where you're coming to the Victoria office and also the Bowen

[2:23:24] Voice 10: Island joint meeting and also the San Juan County joint meeting. So the former decision had been,

[2:23:30] Voice 10: okay, we'll prioritize that funding towards Bowen Island and San Juan County, and then whatever is

[2:23:36] Voice 10: left over, we'll support in-person regular meetings. So that does mean if the joint meeting

[2:23:45] Voice 10: with Bowen Island and San Juan County, if those are going to be held in person, that will take up

[2:23:49] Voice 10: a good chunk of the meeting dollars. And there will be less dollars available to have the regular

[2:23:56] Voice 10: in-person meetings before trust council um you know as i mentioned of course if some or all

[2:24:02] Voice 10: attendees are joining electronically that significantly reduces our cost travel to

[2:24:08] Voice 10: bowen is no joke it's uh takes up a fair amount of time if we're looking to reduce the time we're

[2:24:13] Voice 10: taking planes those aren't cheap um of course the more folks that are in attendance the higher those

[2:24:18] Voice 10: costs get um and you know as i mentioned san juan county previously decision was uh only chair

[2:24:24] Voice 10: Chair Luckin would go in person, Chair Patrick, you may have a different approach.

[2:24:27] Voice 10: You may want to attend electronically, in which case that meeting would have no cost to us.

[2:24:34] Voice 10: So there are definitely some logistics that need to be worked out.

[2:24:39] Voice 10: If there's a concern about budget, you know, executive committee could pass a resolution

[2:24:44] Voice 10: or ask staff to suggest an electronic meeting to Bowen Island.

[2:24:48] Voice 10: if that's the preference you could choose to just send a few executive committee members

[2:24:54] Voice 10: you know perhaps just the chair and the CAO and everyone else is attending electronically

[2:24:59] Voice 10: so there are some options as I mentioned we don't yet have final logistics sorted out and so we

[2:25:06] Voice 10: don't yet have a final estimate of cost as to how much that meeting might take out of the budget.

[2:25:12] Trustee Patrick: Yes as someone who has just traveled to that vicinity and back again in the last couple of

[2:25:16] Trustee Patrick: of days it is not easy um i can agree um i know i would support a mixed i probably have some you

[2:25:25] Trustee Patrick: know a mix uh some of us present and some electronic i think because they have good

[2:25:30] Trustee Patrick: good equipment there i see a vice chair peterson yeah

[2:25:35] Voice 2: um if we can have the hybrid meeting i would

[2:25:38] Voice 2: volunteer to be one of the uh remote participants um given that it's on a wednesday um the travel

[2:25:47] Voice 2: would be more expensive for me just because of the day of the week more than

[2:25:51] Voice 2: anything else so I would volunteer to be one of the electronic attendees if that

[2:25:56] Voice 2: helps with our decision-making here thank

[2:25:59] Trustee Patrick: you vice-chair Maud yeah I'm

[2:26:03] Trustee Maude: pretty much in the same boat I know the logistics of getting from here to there

[2:26:09] Trustee Maude: is substantial it would probably be a three-day journey for me unfortunately

[2:26:13] Trustee Maude: due to ferries and I would suggest based on that you know just on equity and such

[2:26:20] Trustee Maude: is that it might be more appropriate that we just on both these meetings only

[2:26:27] Trustee Maude: send the chair and the three vice chairs participate electronically thank you

[2:26:33] Voice 8: vice chair Elliott if I could state a preference I'd prefer to go in person

[2:26:39] Voice 8: fairly easy from Nanaimo to Vancouver and I'd be happy to cover the travel cost myself. I'm

[2:26:49] Voice 8: going to Vancouver anyways and can do an overnight there so I wouldn't need accommodations but yeah

[2:26:55] Voice 8: I've actually never been to Bowen and I would appreciate seeing their new housing development

[2:27:01] Voice 8: and seeing some of the activity they've been doing. So I'd put myself in for in-person if

[2:27:07] Voice 8: possible thanks all right um well i

[2:27:13] Trustee Patrick: think i would support the at least myself and ceo brawny going

[2:27:19] Trustee Patrick: in person i think for ceo brawny to go to bowen and be there and to see the islands i think is

[2:27:25] Trustee Patrick: important as well um and i know uh mayor leonard came over to our meetings last december so i think

[2:27:33] Trustee Patrick: it would be good to be seen there so um i think we could look at our budget and the cost i agree

[2:27:39] Trustee Patrick: Agree, Trustee Elliott, for you, you've got a far easier connection to Bowen than all of us.

[2:27:46] Trustee Patrick: So I think we could just look at the budget and try to work that out, if that would work,

[2:27:52] Trustee Patrick: and do a mixed hybrid meeting for that Bowen meeting.

[2:28:04] Voice 7: Just a resolution, I

[2:28:06] Trustee Patrick: was going to ask.

[2:28:09] Trustee Patrick: Vice Chair Peterson?

[2:28:11] Voice 2: Yeah, I just wanted to just add that notwithstanding volunteering to attend electronically, I just wanted to restate, you know, publicly while we're in a public meeting, I just, I really do value in-person meetings, and were this not a budgetary situation, I would absolutely want to attend in person.

[2:28:35] Voice 2: And it's not my preference to attend electronically, but we're just looking at the reality of the dollar figures here.

[2:28:43] Voice 2: And and that's the only reason that that I don't want to that I'm not going to go in person.

[2:28:50] Voice 2: It's I really want to because it is important.

[2:28:54] Voice 2: There's all of the aspects, which, of course, is also why I support the in-person trust council meetings.

[2:29:00] Voice 2: But I just wanted to be clear while we're in a public meeting.

[2:29:03] Voice 2: I still think in-person is better.

[2:29:05] Voice 2: I'm willing to take one for the team in terms of the finances here, though.

[2:29:10] Trustee Patrick: I would say for Bowen Island, being aware of the cost of things that they contribute to go a long way to making beyond just volunteering.

[2:29:21] Trustee Patrick: So, CAO Mobs?

[2:29:23] Voice 10: I was going to share that same sentiment, Chair Patrick, that, you know, I think hopefully Bowen will understand the cost restraints that we are working under.

[2:29:33] Voice 10: The other comment I wanted to offer up is Bowen Island councillors and staff very often at the

[2:29:39] Voice 10: same events that executive committee members will be going to, AVACC, UBCM. Those are really

[2:29:45] Voice 10: great opportunities to connect in person as well. So I know historically at UBCM, there's been an

[2:29:50] Voice 10: effort to get together sort of socially and, you know, generally talk about a few things.

[2:29:55] Voice 10: Sometimes those get togethers, they're sort of ad hoc on the fly at the convention itself.

[2:30:00] Voice 10: could be more intentional about setting that up early and making sure that you've got some time

[2:30:03] Voice 10: in person uh if not everybody is going to be attending this joint meeting in person as well

[2:30:08] Trustee Patrick: well thank you for that reminder and yes we will be uh very prepared uh for this ubcm to

[2:30:16] Trustee Patrick: make every minute count um so do you need a motion from do we need a motion to make that meeting um

[2:30:23] Trustee Patrick: hybrid for april 30th um

[2:30:29] Voice 10: i'll look to alex to see if she wishes to have one um certainly i think we

[2:30:32] Voice 10: We can go away and make that suggestion to Bowen Island and work towards that.

[2:30:36] Voice 10: How do you feel, Alex?

[2:30:37] Voice 10: Do you want a motion?

[2:30:38] Voice 9: I don't think we need a motion to make it hybrid, but it would be good to state who's going for so that I can set up logistics and the budget.

[2:30:49] Voice 9: But I think as for meeting or making it hybrid, that's BIM is hosting the meeting.

[2:30:54] Voice 9: So we can just let them know that some of BC will be coming in electronically due to budgetary concerns.

[2:31:01] Voice 9: concerns.

[2:31:02] Trustee Patrick: Yeah, I see. Director Freider, I see your hand raised.

[2:31:06] Voice 5: I've been staying quiet as I

[2:31:08] Voice 5: haven't talked to CAO Broney about this yet. But I understand typically, I do go to the Bowen

[2:31:12] Voice 5: meetings, and I sort of have acted in the past acted as a primary liaison. So it may be that

[2:31:17] Voice 5: I'll be attending as well. But I'd like to chat with him about that before committing. But I have

[2:31:21] Voice 5: it in my calendar. I think I'm intending to attend in person.

[2:31:25] Trustee Patrick: Yeah, I think we should think until we

[2:31:27] Trustee Patrick: have an exact hour and time of the meeting, because that's going to affect the logistics

[2:31:32] Trustee Patrick: quite a bit

[2:31:34] Trustee Patrick: on how getting there and back

[2:31:36] Trustee Patrick: in a day and things of that nature

[2:31:38] Trustee Patrick: so

[2:31:41] Trustee Patrick: that would be

[2:31:42] Trustee Patrick: my recommendation is I think we can agree

[2:31:45] Trustee Patrick: generally that we're going to have a hybrid meeting

[2:31:46] Trustee Patrick: and it will consist of at least

[2:31:48] Trustee Patrick: myself, Zio, Ronnie

[2:31:50] Trustee Patrick: and

[2:31:52] Trustee Patrick: whatever staff he would

[2:31:55] Trustee Patrick: like to bring

[2:31:56] Trustee Patrick: and Trustee Elliott does

[2:31:58] Trustee Patrick: a

[2:31:58] Trustee Patrick: a possible in-person as well if again pending time of day and for schedules that works and then

[2:32:09] Trustee Patrick: we'll you know kind of make those final decisions once we have a time okay do we have any other

[2:32:19] Trustee Patrick: conversations on the avicc uh vice chair elliott thank

[2:32:25] Voice 8: you i did send in a motion yes um so thanks

[2:32:29] Voice 8: Thanks, Alex. So I'll move it. And if we need to finesse wording, maybe that'd be great.

[2:32:34] Voice 8: So I move that executive committee request the final request that the final report for the tiny homes on wheels enablement in the trust area project be added to the Islands Trust Housing Affordability section of the website with supporting documents and relevant reports subject to staff's review in advance of AVICC 2025.

[2:32:54] Voice 8: I

[2:32:58] Trustee Patrick: think that I mean, the steering committees, do you want to have staff and the steering committees review?

[2:33:05] Voice 8: well the steering committee is not i mean as a delegated body but it's not a formal body

[2:33:11] Voice 8: i guess we could subject to the steering committee i

[2:33:15] Trustee Patrick: would think so because i think that just gives

[2:33:17] Trustee Patrick: everyone confidence if there's something there so i would just add subject to staffs and steering

[2:33:23] Trustee Patrick: committees review perfect thank you yeah right there any other words that look needed not i'd

[2:33:35] Trustee Patrick: I'd look for a seconder, a trustee mod, a vice chair mod, right?

[2:33:43] Trustee Patrick: Is there any discussion?

[2:33:46] Trustee Patrick: We'll call the vote then.

[2:33:47] Trustee Patrick: All those in favor?

[2:33:49] Trustee Patrick: And that too carries.

[2:33:52] Trustee Patrick: All right.

[2:33:53] Trustee Patrick: Any other business on the ABI-CC item?

[2:33:56] Trustee Patrick: How are we doing on time?

[2:33:57] Trustee Patrick: Ten more minutes.

[2:33:58] Trustee Patrick: Can we finish this meeting in ten minutes?

[2:33:59] Trustee Patrick: Let's see.

[2:34:02] Voice 9: Record here.

[2:34:03] Trustee Patrick: Okay.

[2:34:05] Trustee Patrick: So moving on, we have trust area services, the tax notice on page 40.

[2:34:09] Trustee Patrick: This is 9-2-2-1 of the agenda, page 40.

[2:34:13] Trustee Patrick: And who's going to present that?

[2:34:14] Trustee Patrick: I see Director Frater.

[2:34:16] Trustee Patrick: Yes,

[2:34:16] Voice 5: I'm happy to.

[2:34:18] Voice 5: I'm just going to let Morgana know that we're discussing it.

[2:34:21] Voice 5: So this is an annual item that is coming to you for your review and feedback.

[2:34:27] Voice 5: That said, it has been through Financial Planning Committee in October,

[2:34:30] Voice 5: and then we've added in the budget information that was approved at the March Trust Council meeting.

[2:34:35] Voice 5: It needs to be submitted by Monday.

[2:34:37] Voice 5: so the scope of changes are limited to what we can accomplish between now and Monday

[2:34:41] Voice 5: and if there were very very major changes we would of course want to get your review of those as well

[2:34:46] Voice 5: so just keep that in mind as you consider your feedback if you're you're looking at a wholesale

[2:34:51] Voice 5: redo that might be something that either we don't send it this year or we were to note those and

[2:34:57] Voice 5: incorporate them for future meetings for next year so it's provided here for your feedback

[2:35:03] Voice 5: back. Certainly we can incorporate any messaging that you like and incorporate any changes within

[2:35:09] Voice 5: the scope of being able to do it between now and next Monday. Again, it mirrors what's been done

[2:35:14] Voice 5: in prior years with the, as Trustee Peterson noted earlier in the meeting, we've added more

[2:35:20] Voice 5: specificity around the impact to taxes. If you could scroll down a little bit further, you'll

[2:35:25] Voice 5: see the little house graphic, which is there. And I'll let Director Mob speak as to what might be

[2:35:33] Voice 5: we've got some display issues going on with the pie charts, but what might be possible between now

[2:35:38] Voice 5: and Monday around adding a little bit more changes to the house graphic. So perhaps she

[2:35:44] Voice 5: could speak to that. And then we could certainly take your feedback on the document itself.

[2:35:49] Trustee Patrick: So Marvis, did you want to talk about?

[2:35:53] Voice 10: All right. Yes, happy to. So in the house graphic,

[2:35:56] Voice 10: you'll note we include average residential property value within the trust area. And then we

[2:36:01] Voice 10: have information on the tax increase to the average property. The figures reflected in

[2:36:07] Voice 10: the tax notice right now are from 2024. As I've mentioned before, getting the historical

[2:36:11] Voice 10: data has always been possible, but current day data has not always been as easy. We do

[2:36:18] Voice 10: have that information now from the provincial surveyor, so we could update that graphic

[2:36:22] Voice 10: to actually reflect 2025 requisition numbers, which I think are more relevant for this particular

[2:36:28] Voice 10: tax notice, it would reflect an average property value of about $826,000, and the increase to the

[2:36:35] Voice 10: average property would be about $32. And the requisition amount, I believe, is $424. I can

[2:36:42] Voice 10: go have a brief look. Yeah, about $425. So we can make those changes. And that's the only comment I

[2:36:49] Voice 10: have related to that particular graphic. One other thing I'll note, further up on page 42 of the

[2:36:56] Voice 10: the agenda package, we talk about $198,000 in application fees and sales. We don't really

[2:37:03] Voice 10: generate revenue from sales anymore. And so in budget documentation, we have simply been

[2:37:10] Voice 10: referring to that as application fees. So we can make that amendment as well.

[2:37:17] Trustee Patrick: Gotcha. All right. Thank you very much. I'll turn to trustees. Vice Chair Peterson.

[2:37:23] Voice 2: Again, I am just absolutely delighted that we've got the opportunity to use current figures. And I

[2:37:29] Voice 2: I absolutely support using the current figures and yeah,

[2:37:33] Voice 2: let's get rid of the sales if that's not appropriate.

[2:37:39] Voice 2: So wholeheartedly thank directors and everyone who's been working on this to

[2:37:45] Voice 2: get us both the current figures. And also I just note, I,

[2:37:49] Voice 2: this graphic is much more readable than in the draft we got at a financial

[2:37:55] Voice 2: planning committee.

[2:37:56] Voice 2: And so I'm no longer going to grouse about using the graphic rather than the table.

[2:38:01] Voice 2: I think it's easily readable now.

[2:38:03] Voice 2: So much appreciated.

[2:38:05] Trustee Patrick: And if I could look at Alexander in the back, if we could try to make a, let's capture these changes in like a bulletin.

[2:38:12] Trustee Patrick: We'll look at maybe one motion at the end to make the amendments.

[2:38:15] Trustee Patrick: And so I'm hearing there's an interest in amending the, which we're referring to as the House graphic, to the 2025 values.

[2:38:29] Trustee Patrick: And we'll wordsmith that in a bit.

[2:38:32] Trustee Patrick: Vice Chair Elliott.

[2:38:35] Voice 8: Thank you.

[2:38:36] Voice 8: So while we're on this subject, is there a line missing?

[2:38:40] Voice 8: I'm missing, I'm actually just looking up the FPC graphic that the, it was something about that the Islands Trust tax levy only represents a portion of the total property tax levied from residents.

[2:38:59] Voice 8: Is that missing from here?

[2:39:03] Voice 8: because i know we had discussion on okay well how what proportion and then is it under 10 percent

[2:39:10] Voice 8: and then no it's not for everybody um okay i can see that it's not on that draft could we add a

[2:39:22] Voice 8: line uh potentially no not up there alex down in the graphic section thanks uh sorry i'm flipping

[2:39:33] Voice 8: between screens as well so where money comes from money is on underneath that actual tax changes by

[2:39:44] Voice 8: individual LTA after within the trust area could we add the islands trust tax levy only represents

[2:39:52] Voice 8: a portion of a property owner's tax bill or total tax bill would that be helpful

[2:40:03] Trustee Patrick: helpful i could put it there but it's going to be in the notice where they are going to have a very

[2:40:07] Trustee Patrick: clear description that it is only a portion of their tax

[2:40:10] Voice 8: bill because it's

[2:40:11] Trustee Patrick: going to be the the

[2:40:12] Trustee Patrick: bill is going to be attached to this notice right

[2:40:14] Voice 8: okay then maybe it's not relevant so then i just

[2:40:18] Voice 8: had a few grammar issues back on page 41 under uh it struck me a bit odd the last word you so

[2:40:28] Voice 8: under implementing the preserve and protect mandate um first nations other persons organizations

[2:40:34] Voice 8: the government of british columbia and you have we used that before it's it's less formal

[2:40:39] Voice 8: i kind of like it but it also gave me pause um

[2:40:44] Voice 5: and i can't relate to where this came from but

[2:40:47] Voice 5: i recall that it was from a former financial planning committee review but we can't tell

[2:40:52] Voice 5: you when but this sense of trying to make our communications to residents be more personal

[2:40:56] Voice 5: so i think it arose from that certainly not required okay

[2:41:00] Voice 8: i i don't object to it it just

[2:41:02] Voice 8: it stuck out to me but i think it's fine um so whilst we're still on that paragraph land

[2:41:10] Voice 8: conservation through the islands trust conservancy i would actually add involuntary actions of land

[2:41:16] Voice 8: owners and residents or landholders like voluntary because it's not just the conservancy it's

[2:41:23] Voice 8: maybe that's not appropriate anyway that's just a thought and then there is a grammar issue the

[2:41:32] Voice 8: The last paragraph under programs with other governments, so remove the S, other governments, including First Nations, comma, and it might be better as a dash, other governments, dash, including First Nations, dash, to benefit the Island's Trust.

[2:41:50] Voice 8: It's just the way it's worded as First Nations to benefit the Island's Trust area is totally not right.

[2:41:58] Voice 5: I think I'd recommend we go with a comma.

[2:42:07] Voice 8: So we're catching.

[2:42:08] Voice 8: catching and if we're saying governments isn't it indigenous governing bodies

[2:42:13] Voice 8: like we're cooperating with other governments indigenous governing bodies comma certainly we

[2:42:22] Voice 5: could i think in this public this piece for this year i would leave it as first nations and i think

[2:42:26] Voice 5: i would we'll work we'll work on migrating that language and in a future way yeah sorry in a

[2:42:32] Voice 5: future in a future year okay so

[2:42:39] Trustee Patrick: I was under a catching there's a grammatical s in that

[2:42:45] Trustee Patrick: last sentence with others has the s needs to be removed and a comma following first nations

[2:42:53] Voice 5: copy by my chair Patrick what was the s and you wanted other governments with

[2:42:57] Trustee Patrick: others there's

[2:42:59] Trustee Patrick: others I've got it there yeah

[2:43:01] Trustee Patrick: I think we'll fix that all right I know I just have one mind I

[2:43:10] Trustee Patrick: I caught it in the, there was some other document

[2:43:14] Trustee Patrick: we were working on that was very related

[2:43:16] Trustee Patrick: under the governance section.

[2:43:17] Trustee Patrick: When we talk about the exception of Bowen Island,

[2:43:20] Trustee Patrick: which voted to become an island municipality,

[2:43:22] Trustee Patrick: I think since it's been 20 years,

[2:43:24] Trustee Patrick: I think we should just be removing the,

[2:43:26] Trustee Patrick: which voted to become.

[2:43:27] Trustee Patrick: So with the exception of Bowen Island municipality,

[2:43:30] Trustee Patrick: I think can make it just what it is,

[2:43:34] Trustee Patrick: Bowen Island municipality.

[2:43:37] Trustee Patrick: CAO Moms.

[2:43:40] Voice 10: um my comment might be the same comment as director frader um this did come up at financial

[2:43:45] Voice 10: planning committee um that perhaps you know we should remove that um of course we've got uh

[2:43:52] Voice 10: bowen island counselors and trustees at financial planning committee who said that this is important

[2:43:56] Voice 10: information um for residents in their area as there are you know a number of new residents who

[2:44:01] Voice 10: move in um and may not be aware that this is actually something that was voted on but there

[2:44:06] Trustee Patrick: There was a request

[2:44:06] Voice 10: from our Bowen Island trustees to retain this.

[2:44:09] Trustee Patrick: But they agreed to remove it in financial planning.

[2:44:14] Trustee Patrick: I thought, oh, okay.

[2:44:16] Voice 10: I

[2:44:16] Trustee Patrick: don't believe so.

[2:44:19] Voice 5: My recollection is, yeah, if I might.

[2:44:21] Voice 7: Yep.

[2:44:21] Voice 5: My recollection is, Chair, there was an explicit interest,

[2:44:24] Voice 5: I think particularly expressed by Trustee Fast,

[2:44:26] Voice 5: in conveying to that community that becoming an island municipality

[2:44:28] Voice 5: was done at the community's request through a vote on a referendum.

[2:44:32] Voice 5: So that concept that they voted to become an island municipality

[2:44:34] Voice 5: was important to her to have in this publication.

[2:44:37] Voice 5: but again

[2:44:38] Voice 1: I know this

[2:44:38] Voice 5: is executive committee you are you know you're the final say which is why

[2:44:42] Voice 5: it's with you today so certainly um you are the final say on what language you want to have in

[2:44:46] Voice 5: here okay

[2:44:48] Trustee Patrick: Vice Chair Peterson yeah

[2:44:52] Voice 2: I recall the the discussion and um what I thought it hinged on

[2:44:56] Voice 2: is we know that um the Bowen um insert looks a little bit different than the other uh specifically

[2:45:06] Voice 2: the house part is not relevant the average area is not relevant to bowen um i understand the

[2:45:13] Voice 2: issues around the which voted to become an island being important to bowen um

[2:45:19] Voice 2: uh and i think most of the uh desire to pull that sentence came from uh from local trust area

[2:45:29] Voice 2: representatives uh on financial planning committee so i'm wondering since we're tailoring a slightly

[2:45:35] Voice 2: different one for Bowen anyway. Could we just make the Bowen one include that and make the

[2:45:40] Voice 2: other one not include it? Is that a reasonable approach? And I don't, again, don't want to

[2:45:45] Voice 2: put extra work on staff, but if that's not too onerous, that seems like a simple solution from

[2:45:51] Voice 2: my point of view. Thank you. Yeah,

[2:45:56] Voice 5: certainly that could be done. We could edit it to read

[2:45:58] Voice 5: with the exception of Bowen Island, which is an island municipality. And then we can retain that

[2:46:05] Voice 5: that concept of which voted to for the Bowen publication,

[2:46:08] Voice 5: which is noted in your briefing,

[2:46:10] Voice 5: will come to you later this year for review.

[2:46:13] Voice 5: Yeah, I just

[2:46:15] Trustee Patrick: think it is what it is.

[2:46:18] Trustee Patrick: So after 20 years, I think dropping the reference

[2:46:21] Trustee Patrick: to voting is just accurate.

[2:46:27] Trustee Patrick: I don't know how vice chairs feel for this,

[2:46:30] Trustee Patrick: if this is the general one that's going out.

[2:46:35] Trustee Patrick: Any objections, I guess is the word.

[2:46:37] Trustee Patrick: Nope, okay.

[2:46:38] Trustee Patrick: Okay. So add that, Alexander, that we'll just, under the governance section, remove which voted to become an, which voted to become an, because it'll just, oh, I guess now island, because now we have, we don't need the island twice.

[2:46:56] Trustee Patrick: So it'll be Bowen Island Municipality.

[2:47:02] Trustee Patrick: Any other changes?

[2:47:04] Trustee Patrick: And

[2:47:04] Voice 2: then in that respect, then municipality could be capitalized after.

[2:47:09] Voice 2: Ah.

[2:47:10] Voice 2: In that sense.

[2:47:12] Voice 2: Right.

[2:47:12] Trustee Patrick: I would look to staff if that's the way we'd reference it.

[2:47:17] Voice 5: If the note is to capitalize the words island municipality?

[2:47:22] Trustee Patrick: No, is it Bowen Island Municipality?

[2:47:25] Voice 5: So in this circumstance, yeah, you could say with the exception of Bowen Island Municipality, which voted to become an island municipality.

[2:47:31] Voice 5: Certainly you could say that.

[2:47:36] Voice 5: Is it the sentence that reads local land use planning decisions are made by local trust committees?

[2:47:41] Voice 5: are

[2:47:42] Trustee Patrick: made by local trust committees with the exception of Bowen Island

[2:47:45] Trustee Patrick: municipality, period.

[2:47:46] Voice 5: Certainly we can do that.

[2:47:48] Trustee Patrick: Yeah.

[2:47:49] Trustee Patrick: Wait, was this questioning would municipality be capitalized?

[2:47:53] Trustee Patrick: Yes.

[2:47:54] Trustee Patrick: Yes, it would.

[2:47:55] Trustee Patrick: Okay.

[2:47:55] Voice 9: Chair, can I clarify?

[2:47:57] Voice 9: Yes.

[2:47:57] Voice 9: The action is here.

[2:47:58] Voice 9: So we're going to take out the highlighted that I've just done and add

[2:48:04] Voice 9: capitalizing M.

[2:48:05] Trustee Patrick: Yes.

[2:48:05] Voice 9: Thank you.

[2:48:07] Trustee Patrick: And no comma.

[2:48:10] Trustee Patrick: Any other changes?

[2:48:19] Trustee Patrick: a motion to approve or general consent you want a motion to

[2:48:25] Voice 5: approve uh yes and this is simply for

[2:48:27] Voice 5: this publication a motion to approve as amended would be great thank you all

[2:48:31] Trustee Patrick: right which trustee

[2:48:32] Trustee Patrick: would like to try that i'm going to call on vice chair peterson thank you sorry

[2:48:46] Voice 2: just uh again

[2:48:47] Voice 2: navigating screens i move that executive committee approve the island stress property tax

[2:48:55] Voice 2: Tax assessment notice insert for 2025-26 as amended.

[2:49:01] Trustee Patrick: Seconded by Vice Chair Maud.

[2:49:04] Trustee Patrick: Any discussion?

[2:49:08] Trustee Patrick: Oh, before we call the vote, I realized we didn't amend it.

[2:49:11] Trustee Patrick: We just had you catch things.

[2:49:12] Trustee Patrick: Did we need to vote on the amendments?

[2:49:17] Trustee Patrick: Those we can just be captured?

[2:49:19] Trustee Patrick: I think we got them.

[2:49:20] Trustee Patrick: All right, so I'll call the vote then.

[2:49:21] Trustee Patrick: All those in favor, raise your hands.

[2:49:25] Trustee Patrick: And that carries.

[2:49:26] Trustee Patrick: And I know Alexander caught those changes because we confirmed them.

[2:49:34] Trustee Patrick: Okay.

[2:49:36] Trustee Patrick: So let's move on.

[2:49:38] Trustee Patrick: How are we doing on time?

[2:49:39] Trustee Patrick: It is 12.05.

[2:49:40] Trustee Patrick: Should we just kind of power through what's left?

[2:49:43] Trustee Patrick: How do people feel?

[2:49:44] Trustee Maude: Yes, please.

[2:49:46] Trustee Patrick: Is that everybody?

[2:49:47] Trustee Patrick: Staff?

[2:49:51] Trustee Patrick: No objections?

[2:49:52] Voice 2: I wouldn't

[2:49:52] Voice 2: mind taking lunch.

[2:49:54] Trustee Patrick: Sarah Wombs, how are you feeling?

[2:49:58] Trustee Patrick: I'm fine at the will of the committee.

[2:50:00] Trustee Patrick: I think we're just

[2:50:02] Trustee Patrick: in correspondence, right?

[2:50:03] Trustee Patrick: we're just about to go to

[2:50:05] Trustee Patrick: correspondence

[2:50:06] Trustee Patrick: sorry

[2:50:07] Voice 9: chair

[2:50:09] Voice 9: we're going to 10.2.1

[2:50:11] Voice 9: local advocacy and then cross border

[2:50:13] Voice 9: task force

[2:50:18] Trustee Patrick: we'll just keep

[2:50:19] Trustee Patrick: on powering then I think we're very

[2:50:21] Trustee Patrick: close

[2:50:22] Voice 7: agree

[2:50:25] Trustee Patrick: so local trust

[2:50:28] Trustee Patrick: advocacy was there any

[2:50:29] Trustee Patrick: additional local trust

[2:50:31] Trustee Patrick: advocacy 10.2.1

[2:50:33] Trustee Patrick: needs to be reported

[2:50:35] Trustee Patrick: supported uh uh vice chair elliott just

[2:50:41] Voice 8: a short note um there is sort of a continued advocacy for

[2:50:47] Voice 8: from the south hender ltc sorry not from the ltc from community members um and i you know

[2:50:58] Voice 8: not sure how to surface this and it's we're being we're working on it with staff but

[2:51:05] Voice 8: But basically trying to ensure that a request that with St. Niche elders be involved in an earlier consultation process than the review of the land use bylaw project before the formal review has led to some really interesting questions about where and when and who do we ask.

[2:51:28] Voice 8: So we did have a bit of a meeting last week with planners, and I believe I drafted a letter that Director Freider, you were going to look at. So it's not a formal advocacy piece yet. It's more, there's continued requests from community members who have strong relationships with St. Nick's leadership and sort of want to see that foregrounded.

[2:51:53] Voice 8: And it just kind of puts us in an interesting place with how do we balance comments from representatives with the formal referral process to, you know, a body that is ready to give comment on a referral.

[2:52:12] Voice 8: referral so that's just sort of a a little note but we're working on it and i would say

[2:52:19] Voice 8: yeah there is going to be advocacy coming from likely coming from the thetas ltc

[2:52:24] Voice 8: on the um shellfish aquaculture license that i referenced earlier thank

[2:52:32] Trustee Patrick: you any other advocacy

[2:52:38] Trustee Patrick: well we'll carry on and i think in the future it'd be nice to try to combine all our local

[2:52:43] Trustee Patrick: trust committee actions and we'll work on reports that are maybe a tad bit more formal and cover

[2:52:48] Trustee Patrick: these topics in one good round session. Okay. Cross border task force. That was 1022. I think

[2:52:59] Trustee Patrick: I'll probably take a lead on that. For those of you who aren't aware, it was just a week ago,

[2:53:10] Trustee Patrick: Monday, what date was that? Anyway, it was the 17th. It was St. Patty's Day. A meeting occurred

[2:53:17] Trustee Patrick: heard with our San Juan County elected officials, including Congressman Larson, the local county

[2:53:33] Trustee Patrick: councillors and staff all the way up to the governor's office. And I think we even had

[2:53:39] Trustee Patrick: Senator Murray's staff was present in the room as well. Trustees, it was organized through

[2:53:46] Trustee Patrick: through MP Elizabeth May's staff, using the Southern Gulf Island Forum as the sort of

[2:53:56] Trustee Patrick: invite list.

[2:53:57] Trustee Patrick: And it was pared down so that only one trustee per island was there, because we were trying

[2:54:02] Trustee Patrick: not to overwhelm crowds.

[2:54:04] Trustee Patrick: This came about with, I think it was the Economic Development Council from San Juan had reached

[2:54:09] Trustee Patrick: out to the Rural Island Economic Partnership to request this meeting on behalf, I think

[2:54:14] Trustee Patrick: it was Congressman Larson that was pushing for the meeting and turned it over to the staff of the

[2:54:21] Trustee Patrick: MP May and MLA Botterall who jumped onto it and made this meeting happen. And I want to thank

[2:54:27] Trustee Patrick: Claire for participating in some preparation meetings that occurred to have this meeting

[2:54:32] Trustee Patrick: happen. I think there was a great deal of conversations regarding the importance of

[2:54:41] Trustee Patrick: of the relationships between our two regions

[2:54:44] Trustee Patrick: and the environment and that the border,

[2:54:47] Trustee Patrick: while fixed, the environment flows between them.

[2:54:52] Trustee Patrick: And it was very good and I think there's a commitment

[2:54:57] Trustee Patrick: to have an ongoing relationship

[2:55:00] Trustee Patrick: and there'll have to be some conversations

[2:55:02] Trustee Patrick: as to what that looks like, if it's a task force

[2:55:06] Trustee Patrick: or other means to really make sure

[2:55:08] Trustee Patrick: that the relationship continues

[2:55:11] Trustee Patrick: because it was more important

[2:55:15] Trustee Patrick: than what we're hearing

[2:55:16] Trustee Patrick: from the down south of the border.

[2:55:22] Trustee Patrick: And I also know that the Southern Gulf Island Forum

[2:55:24] Trustee Patrick: had prioritized wanting to do a cross-border forum

[2:55:28] Trustee Patrick: at some point in the fall as well.

[2:55:31] Trustee Patrick: So I think there'll be ongoing work in that way.

[2:55:34] Trustee Patrick: So I don't know if there's more comments

[2:55:36] Trustee Patrick: or questions on it.

[2:55:37] Trustee Patrick: I'll look to Vice Chair Elliott.

[2:55:41] Voice 8: Yeah, my only comment was, would this be a candidate for the secretariat fund to look at developing that cross-border relationship or supporting it?

[2:55:54] Voice 8: I know, well, I was in the SGI roundtable as well, and Director Frater brought up that I don't think any funds had been expended in the previous fiscal yet.

[2:56:08] Voice 8: I mean, we're not at the end yet. So supporting the Southern Gulf Islands Forum, perhaps we're under budget. And going forward, can we look at or what are the implications of looking at supporting a cross-border regular meeting with some of the secretariat funds? Do we need a resolution from council? What's the process for that?

[2:56:30] Trustee Patrick: I know Director Frater did raise that at the last Southern Gulf Island Forum meeting, that budget hadn't been used.

[2:56:38] Trustee Patrick: And I think staff at the time recognized this forum or having a cross-border might be the right place to put this money toward.

[2:56:46] Trustee Patrick: But it would be through the secretariat funding that they get to the Southern Gulf Island Forum.

[2:56:52] Trustee Patrick: And I think Director Frater gave them, reminded them to get their requests in as soon as possible.

[2:56:57] Trustee Patrick: I just hope the call for the election didn't get in the way of that.

[2:57:00] Trustee Patrick: But we'll have to keep an eye out for that.

[2:57:06] Trustee Patrick: But a request needs to come in.

[2:57:10] Trustee Patrick: Vice Chair Peterson.

[2:57:14] Voice 2: Yeah, thank you.

[2:57:15] Voice 2: I attended as well.

[2:57:17] Voice 2: Well, I have to say that I was impressed that the level of representation from the Washington side included the congressman, the representative for the senator, representative for the governor, as well as the San Juan County representatives.

[2:57:40] Voice 2: So I thought it was a unique opportunity in many senses.

[2:57:44] Voice 2: And I think that in terms of the preserve and protect mandate and the consideration of the environment, which, of course, does not respect any imaginary lines drawn across a map, I think it's worthy of consideration of how we might further those discussions.

[2:58:06] Voice 2: questions um in fact to the point that it it may evolve into something beyond uh the scope of the

[2:58:15] Voice 2: southern gulf islands forum although i agree that's a good fit right now but it it may in

[2:58:19] Voice 2: fact involve beyond uh beyond that scope um of that forum but i really appreciate uh the

[2:58:28] Voice 2: conversation there was uh interesting and uh important and um and uh i enjoyed uh mostly

[2:58:36] Voice 2: listening in. Also noted that we also had some First Nations representation from our side of

[2:58:43] Voice 2: the border, which I think was really good to see.

[2:58:49] Trustee Patrick: Any other comments on that or questions?

[2:58:55] Trustee Patrick: All right, then we'll go on with correspondence then. There's a number of correspondence items

[2:59:01] Trustee Patrick: here. We can run through them individually if there's any actions that need to be taken. So

[2:59:07] Trustee Patrick: this is the first one from the Islands Trust Conservancy Board. Is there any action that

[2:59:12] Trustee Patrick: needs to be taken with this correspondence. I don't see any. We'll just receive it for

[2:59:17] Trustee Patrick: information. And then the second item is from the Los Angeles Leadership Council.

[2:59:24] Trustee Patrick: Director Frater.

[2:59:26] Voice 5: I'm happy to speak to this one. This is arisen at their request. We had an

[2:59:32] Voice 5: informal meeting, Chair Patrick, you attended, with some staff members of Los Angeles Leadership

[2:59:38] Voice 5: Council. And so this follows from that conversation. I think at this stage, should you be interested in

[2:59:43] Voice 5: pursuing this, the best course of action would be to ask staff to review and come back with some

[2:59:49] Voice 5: options, recognizing that this is a non-profit society rather than a government agency. So we're

[2:59:56] Voice 5: going to want to look at how that might look for council and how that works within the legislature.

[3:00:00] Voice 5: so a bit of research needed and maybe some legal review and then we can certainly come back to you

[3:00:04] Voice 5: with a briefing or request for decision with some options in the future also recognizing that this

[3:00:10] Voice 5: letter blurs between responsibilities of trust council and representatives responsibilities

[3:00:16] Voice 5: of the conservancy so we would come back probably recommending that there be two MOUs one with each

[3:00:22] Voice 5: body with the respective responsibilities set out appropriately and happy yeah happy to answer

[3:00:29] Voice 5: questions but at this time if you want to move forward I think asking staff to come back with

[3:00:34] Voice 5: more information would be the right course of action.

[3:00:37] Trustee Patrick: All right thank you since Vice Chair

[3:00:39] Trustee Patrick: Peterson was also at that meeting I'm going to look to him to draft a resolution on the fly here

[3:00:45] Trustee Patrick: to because I know I would support the proceeding with asking for options they reached out to us

[3:00:51] Trustee Patrick: and I think that the Society does offer unique opportunities to help us in our

[3:00:58] Trustee Patrick: journey. I see Vice Chair Peterson typing away here.

[3:01:21] Voice 7: Okay I

[3:01:23] Voice 2: have a draft in

[3:01:24] Voice 2: the chat which I can read out loud. Unfortunately my typing is slow enough I can

[3:01:32] Voice 2: only do one or the other uh so uh apologies alexandra that i didn't uh get it to you um

[3:01:39] Voice 2: in an email um so the motion would be that uh executive committee request staff to review and

[3:01:46] Voice 2: provide options for memorandum for memorandum of understanding requests from western leadership

[3:01:52] Voice 2: council to report back to future ec meeting and then i'd look to

[3:01:57] Trustee Patrick: staff if that is

[3:01:58] Trustee Patrick: you director yeah yeah certainly that looks good all right then i'm looking for a second to this

[3:02:04] Trustee Patrick: motion seconded by uh trustee elliott any discussion then i'll call the vote all those

[3:02:16] Trustee Patrick: in favor and that carries thank you um moving on we've got a correspondence from um may read

[3:02:28] Trustee Patrick: Boland, Trustee Boland

[3:02:30] Trustee Patrick: on page 46

[3:02:32] Trustee Patrick: is there any actions that

[3:02:34] Trustee Patrick: we need to take on this one

[3:02:36] Trustee Patrick: this time

[3:02:39] Trustee Patrick: Director Marler

[3:02:40] Trustee Patrick: yeah thank you

[3:02:42] Voice 1: this is a request I believe of

[3:02:47] Voice 1: EC

[3:02:48] Voice 1: looking to see

[3:02:49] Voice 1: if we can provide some information

[3:02:51] Voice 1: about legal costs

[3:02:53] Voice 1: and

[3:02:55] Voice 1: what that would be if we had

[3:02:57] Voice 1: an in-house legal

[3:02:59] Voice 1: so my comments on this just to help you is there be some assumptions as to what kind of legal

[3:03:07] Voice 1: counsel the person that we would potentially hire would be able to provide advice in we are mostly

[3:03:16] Voice 1: in land use planning so I suspect that's what we would look for but we do get advice on other areas

[3:03:23] Voice 1: such as contract law, freedom of information, protection of privacy,

[3:03:29] Voice 1: we have HR, and there's others as well.

[3:03:34] Voice 1: So there's quite a few different areas.

[3:03:37] Voice 1: So at Young Anderson, for example,

[3:03:39] Voice 1: we use different lawyers for different legal requests.

[3:03:44] Voice 1: So to do this work that's indicated here,

[3:03:48] Voice 1: it would be a fair amount of work to do.

[3:03:51] Voice 1: I think it would require that we make those assumptions as to what this person can do.

[3:03:56] Voice 1: We then have to look at the invoices from Young Anderson and determine which of those could be done in-house and which would most likely have to go out to a third party.

[3:04:08] Voice 1: So, yeah, so I'm not sure how you want to respond, but I would just suggest that this is a lot of work.

[3:04:16] Voice 1: So if council, I guess, is serious about looking at this, it's something that we definitely would need to do to get a handle on the cost of in-house versus the cost that we have today.

[3:04:28] Voice 1: But this might be premature to do it now, unless council, you know, wants to explore this option.

[3:04:37] Trustee Patrick: Sue, Mums?

[3:04:40] Voice 10: Following up on Dr. Marler's comments, you know, I'll note that

[3:04:44] Voice 10: But Trustee Boland's correspondence refers to the work being undertaken by a governance committee related to a trust council secretariat, but then starts talking about sort of more of the hiring of an in-house legal counsel.

[3:04:59] Voice 10: So we don't understand those two things to be the same.

[3:05:03] Voice 10: I have heard some trustees comment that they believe that this position, you know, any secretariat potentially hired down the road would actually be in-house legal counsel.

[3:05:13] Voice 10: So there seems to be a lack of sort of clear understanding and shared understanding around

[3:05:18] Voice 10: whether or not that is the case.

[3:05:20] Voice 10: But currently what's being contemplated in the Secretariat, I don't believe, is actually

[3:05:25] Voice 10: in-house legal counsel.

[3:05:27] Voice 10: Because it's tied to that work, it might be that governance committee would be the best

[3:05:31] Voice 10: place to look into this if you wanted to, in which case you could forward this to governance

[3:05:35] Voice 10: committee.

[3:05:35] Voice 10: But as Director Marler said, you know, counsel would need to decide if they wanted to explore

[3:05:39] Voice 10: this.

[3:05:39] Voice 10: Yeah,

[3:05:41] Trustee Patrick: that was going to be my question to staff was just regarding work flow is that there is no, you know, the governance committee has the closest work under the secretariat piece, that there is no existing work that this is attached to. Vice Chair Peterson?

[3:05:58] Trustee Patrick: Yeah,

[3:06:00] Voice 2: my reflections on this piece of correspondence is similar to what I've heard.

[3:06:07] Voice 2: We could refer it to governance committee, but what I'm hearing from Director Marler is that there'd be considerable amount of work involved with this request.

[3:06:21] Voice 2: request. Perhaps that work would support a discussion around or a trust council discussion

[3:06:31] Voice 2: around a potential secretariat role, but I don't see asking staff to do the work

[3:06:40] Voice 2: in advance of a resolution either from governance committee or I think more appropriately from trust

[3:06:50] Voice 2: council to put the work in um i know that um uh governance committee has it on on the it's on the

[3:07:00] Voice 2: matrix the work program and there is discussion about uh trying to advance this some more um i

[3:07:07] Voice 2: expect that will be coming around again but i don't i don't support um taking action which

[3:07:13] Voice 2: dedicates staff time to do the work today i would support uh forwarding the email to

[3:07:18] Voice 2: the governance committee, I think, would be the simplest, most direct

[3:07:24] Voice 2: action for EC today.

[3:07:27] Voice 8: And I'm composing a resolution to that effect.

[3:07:32] Voice 8: So something along the lines that executive committee

[3:07:35] Voice 8: requests this correspondence before it into governance committee

[3:07:39] Voice 8: with a recommendation that

[3:07:43] Voice 8: the, what's the

[3:07:49] Voice 8: the the role and function of the secretariat what is this the council secretariat be clarified

[3:08:01] Voice 8: and that the request returned to trust council uh

[3:08:08] Trustee Patrick: i think i don't think we have to get to that

[3:08:10] Trustee Patrick: level of detail i think probably through general consent we could just um forward this to uh the

[3:08:16] Trustee Patrick: governance committee because i think they're they're wrestling with you know what they're

[3:08:19] Trustee Patrick: going to do with the secretariat so but

[3:08:22] Voice 8: but the i think it's important to note that the

[3:08:25] Voice 8: or at least recommend that the role of the council secretariat be discussed because it's

[3:08:31] Voice 8: not clear that legal counsel or in-house legal counsel would be part of that function

[3:08:37] Voice 8: that

[3:08:38] Trustee Patrick: is the that is what governance committee is doing okay

[3:08:42] Voice 8: great if

[3:08:44] Trustee Patrick: it's if it ever gets

[3:08:45] Trustee Patrick: It's prioritized.

[3:08:48] Trustee Patrick: So through general consent, can we just refer reference or refer this correspondence to the governance committee?

[3:08:56] Trustee Patrick: Excellent. All right. Keep on moving here.

[3:08:59] Trustee Patrick: We got the Trans Mountain correspondence here on just the report out on the fate and behavior of bitumen research.

[3:09:08] Trustee Patrick: So this is just is this something we would share with trustees?

[3:09:11] Trustee Patrick: How would this normally be handled? I guess looking at Director Frater.

[3:09:16] Voice 5: certainly at your discretion you could receive it for information you could share it with all

[3:09:20] Voice 5: trustees or you could ask staff to do some more work on this topic which I at this time don't

[3:09:25] Voice 5: recommend as we just don't have the capacity to offer certainly at the end of the letter you're

[3:09:31] Voice 5: invited to share comment on the document but in order to do so we would likely have to contract

[3:09:36] Voice 5: some subject matter expertise to assist with that and at this time I'll just advise trust

[3:09:42] Voice 5: area services would have to display some other work to make that happen

[3:09:45] Voice 5: them yeah

[3:09:48] Trustee Patrick: i think that's uh um what would you like to do uh vice chairs share this with the

[3:09:54] Trustee Patrick: trustees for information received

[3:09:56] Voice 8: for information i'm not sure it's it seems to be a requirement

[3:10:01] Voice 8: of the project to share with all local governments whether it's relevant or not but i'm not it's on

[3:10:08] Voice 8: a public agenda so we've seen it yes

[3:10:13] Trustee Patrick: but what about local trust committees um but uh director

[3:10:18] Trustee Patrick: director freighter um

[3:10:19] Voice 5: i'll just note just back in the day um trust council advocated quite actively

[3:10:24] Voice 5: in order to have an environmental assessment of this project and to have local governments

[3:10:29] Voice 5: including honest trust be involved and be able to comment on these documents so just so you know

[3:10:35] Voice 5: that's why it is arriving as partly due to trust council's former advocacy uh that said perhaps

[3:10:40] Voice 5: you want to share it with trustees so they're aware that this research is continuing but also

[3:10:44] Voice 5: noting that a lot of the research is not necessarily tailored to the real-world conditions

[3:10:49] Voice 5: of the Salish Sea.

[3:10:53] Trustee Patrick: So, Trustees, can we, through general consent, agree to have this shared with all Trustees

[3:10:59] Trustee Patrick: for information?

[3:11:01] Trustee Patrick: Yeah.

[3:11:02] Trustee Patrick: Someone needs some late-night reading.

[3:11:04] Trustee Patrick: It's very good.

[3:11:07] Trustee Patrick: All right.

[3:11:09] Trustee Patrick: So, next is the ABICC.

[3:11:15] Trustee Patrick: so this is uh i think we've already taken care of this one on page 83 is there any other actions

[3:11:19] Trustee Patrick: i think this is just

[3:11:22] Trustee Patrick: go ahead oh no we haven't the local government one sorry go ahead

[3:11:26] Trustee Patrick: vice chair elliott oh

[3:11:29] Voice 8: that's well i mean i can speak to it only because i was i sat in the session

[3:11:33] Voice 8: um unfortunately missed the opportunity to uh answer the survey um but it looks like it's still

[3:11:42] Voice 8: open for a collective response. So individual representatives could respond and it looks like

[3:11:51] Voice 8: the survey is still open. So I do think it's really worthwhile engaging in this. All, if not,

[3:11:58] Voice 8: well, most, if not all of the questions that we are asking, including how to support requests

[3:12:05] Voice 8: requests from First Nations that want to develop inclusive regional governance structures.

[3:12:13] Voice 8: This is a far more worthy project, I think, to be involved in than our loan requests to

[3:12:20] Voice 8: the province to amend our legislation.

[3:12:22] Voice 8: So I, sorry, I shouldn't have categorized it, but.

[3:12:27] Voice 8: I'd say it's related.

[3:12:28] Voice 8: It's related.

[3:12:31] Voice 8: Yeah.

[3:12:31] Voice 8: It can be completed by individuals or as a group.

[3:12:35] Voice 8: so how can we do this

[3:12:39] Voice 7: it's

[3:12:41] Voice 8: already been sent to trustees from trust council has it not

[3:12:46] Trustee Patrick: no oh we have not sent it out so um so

[3:12:52] Voice 10: i don't believe this has gone out to trustees but i would

[3:12:56] Voice 10: look to admin staff to correct me on that um you're correct trustee elliott this does remain

[3:13:02] Voice 10: open the earlier deadline was simply um to if you wanted your comments included in some convention

[3:13:08] Voice 10: reporting, you needed to have it in earlier, but it is still open until May 31st.

[3:13:12] Voice 10: As you noted, individual responses are just fine, or it can be submitted as a group.

[3:13:16] Voice 10: Of course, it does take some staff resources and time and effort if we're going to be submitting

[3:13:22] Voice 10: something as a group.

[3:13:24] Voice 10: You know, we would need to be circulating this survey out to trustees to seek feedback

[3:13:28] Voice 10: and then be consolidating something and submitting.

[3:13:31] Voice 10: So certainly the less onerous path is simply to forward this to trustees and have them

[3:13:36] Voice 10: respond individually.

[3:13:39] Voice 10: I have been you know informed that the scope of this project does not include land use planning

[3:13:44] Voice 10: but still seems to be of great interest to trustees so I suspect there might be a desire

[3:13:49] Voice 10: to respond and Director Frater if you've got any supplementary comments feel free to jump in.

[3:13:56] Voice 5: Certainly related but not directly to our our asks there's certainly it seems very regional

[3:14:02] Voice 5: district focused and particularly from you know giving it a quick skim and sitting in on a session

[3:14:09] Voice 5: discussion to many of the issues related to finance and to the issues associated with electoral areas

[3:14:15] Voice 5: there is a little there may be some issues that have connection to us one of course they're

[3:14:20] Voice 5: looking for in this is a tree cutting power or our powers for tree cutting which of course council

[3:14:25] Voice 5: decided to not advocate for earlier this year so certainly it will require a review and then

[3:14:31] Voice 5: identification if there are any areas of potential overlap one of the areas of focus is of course

[3:14:36] Voice 5: working with nations and trying to advocate for the province to update legislation in a way

[3:14:40] Voice 5: that allows for easier coordination and co-governance but again that because we have

[3:14:47] Voice 5: our standalone legislation we'd likely have to be done independently of this initiative anyway

[3:14:52] Voice 5: thank you

[3:14:53] Trustee Patrick: vice chair peterson yeah

[3:14:57] Voice 2: i support um getting this out to trustees um i think there may

[3:15:03] Voice 2: may be some difficulty for us to get an organizational response put together in the

[3:15:11] Voice 2: deadline. How would we do that procedurally? I wouldn't be super comfortable for EC to do it

[3:15:24] Voice 2: without some consultation with trust counsel. So I support getting it out to trustees as the

[3:15:32] Voice 2: a simple and and quick option and i think um our other work is uh we have plenty of else going on

[3:15:40] Voice 2: so i wouldn't want to try and throw an extra burden on staff to help us coordinate uh an

[3:15:46] Voice 2: organizational response yes

[3:15:50] Trustee Patrick: i think uh preparing for a meeting with the minister as we discussed

[3:15:53] Trustee Patrick: earlier on during the follow-up action list is probably the highest priority of best use of

[3:15:58] Trustee Patrick: staff time um immediately i would agree i think it was perhaps one of the bowen island counselors

[3:16:03] Trustee Patrick: that had sent this out.

[3:16:05] Trustee Patrick: I can't remember.

[3:16:06] Trustee Patrick: Someone did, I think, send it to trustees,

[3:16:08] Trustee Patrick: but it was a trustee sending it to trustees.

[3:16:10] Trustee Patrick: Yeah, I see a thumbs up there.

[3:16:13] Trustee Patrick: So yes, do we need a motion

[3:16:15] Trustee Patrick: or can we just do that through general consent

[3:16:17] Trustee Patrick: to share this correspondence with trustees

[3:16:21] Trustee Patrick: and just point out the May 31st deadline?

[3:16:26] Trustee Patrick: Thumbs up from everybody.

[3:16:27] Trustee Patrick: So that's okay.

[3:16:29] Trustee Patrick: We'll do that through general consent.

[3:16:30] Trustee Patrick: Super.

[3:16:32] Trustee Patrick: All right, we're almost done here.

[3:16:36] Trustee Patrick: We are at item 11.6 on page 85, which is just some, this is a village of, I didn't even know where this village is.

[3:16:53] Voice 8: It's a recently renamed, sorry, what was the colonial name, Claire? Do you remember?

[3:17:01] Voice 8: This was one of the first renaming projects or place naming projects.

[3:17:09] Voice 8: That's

[3:17:10] Trustee Patrick: exciting because it seems like I didn't know where this village was.

[3:17:13] Trustee Patrick: Anyway, this is just received for information

[3:17:15] Trustee Patrick: or because this is for municipalities to own cannabis stores

[3:17:19] Trustee Patrick: or something of this nature.

[3:17:21] Trustee Patrick: So it's received for information.

[3:17:25] Trustee Patrick: Okay.

[3:17:26] Trustee Patrick: All right, everyone.

[3:17:27] Trustee Patrick: We're on 12.1, which is a review of the work program.

[3:17:35] Trustee Patrick: Is there any changes that need to be made?

[3:17:40] Trustee Patrick: Anyone need to?

[3:17:41] Trustee Patrick: too. So we just approve. Do we need to receive this through this information or just or approve

[3:17:49] Trustee Patrick: this through general consent for now or nothing, no action?

[3:17:53] Voice 10: No approval needed. This is simply here

[3:17:56] Voice 10: so you have an opportunity to review and make amendments as you wish. So I will take your

[3:18:02] Voice 10: previous commentary around, please update target dates for those that have, that are no longer

[3:18:07] Voice 10: reasonable. So we'll make sure that we do that to the follow-up action list and also the active

[3:18:10] Voice 10: of projects report um you know there's a few sort of minor things we can fix here you know

[3:18:15] Voice 10: correcting the name of um our ministry which of course has changed um and so we can make that

[3:18:21] Voice 10: those small changes um otherwise simply here for your information and we'll take direction

[3:18:26] Voice 10: on any amendments you wish to see any

[3:18:28] Voice 5: uh director freighter um if i might request that you scroll

[3:18:32] Voice 5: down to the future project list i'll just mention that now that you have a new strategic plan in

[3:18:37] Voice 5: place, I think a number of committees are going to be looking at the future projects lists to see

[3:18:41] Voice 5: how they align with the newly adopted strategic plan. So when CAO Brony returns, this may be

[3:18:47] Voice 5: something we want to take a look at, is looking at your future projects lists and making sure it

[3:18:52] Voice 5: aligns with the newly adopted strategic plan. And you may wish to consider that for other

[3:18:55] Voice 5: committees you sit on as well.

[3:18:58] Trustee Patrick: Ah, yes. Dreaded future projects list.

[3:19:06] Trustee Patrick: I agree. And that'll be future work for us to do, because I think it would be nice to see all

[3:19:11] Trustee Patrick: these things cleaned up and aligned better. All right, then, trustees, any CMOs?

[3:19:19] Voice 10: So just related to Director Freyder's comments, excellent comments. Of course, you know,

[3:19:23] Voice 10: everything in the strat plan should land in the project list for various committees,

[3:19:29] Voice 10: and that includes EC. You will still continue to see pieces for EC that might not be strategic

[3:19:34] Voice 10: plan related. We've got a lot of operational pieces that, of course, not reflected in the

[3:19:38] Voice 10: strategic plan itself, but are still top priority. We might still see some of those

[3:19:42] Voice 10: land here. But yeah, I know that's on CAO Broney's radar is to be updating all of these things in

[3:19:49] Voice 10: light of the newly adopted strategic plan. So stay tuned.

[3:19:53] Trustee Patrick: All right. Thank you very much.

[3:19:55] Trustee Patrick: So that brings us to our next meeting, unless there's any other business that the vice chairs

[3:20:00] Trustee Patrick: need to, Vice Chair Peterson.

[3:20:05] Voice 2: I'm not as sleepy as I seem this morning. Just wanting to identify,

[3:20:10] Voice 2: our next meeting is not until it's

[3:20:14] Voice 2: essentially a month away. Just in light of the

[3:20:18] Voice 2: and of course CA O'Bronie not being here

[3:20:22] Voice 2: but just in light of the work

[3:20:26] Voice 2: program items from Trust Council that we saw before

[3:20:31] Voice 2: just consideration whether

[3:20:36] Voice 2: we might, how nimble we

[3:20:39] Voice 2: can be for example if we should we hear back from the province or should we also consider um

[3:20:46] Voice 2: should we also consider whether we want to think about scheduling a session that's that's really

[3:20:53] Voice 2: a focus special meeting that's focused on on some of those items from uh our approach to the

[3:21:00] Voice 2: province around the provincial uh funding and and such um not demanding that we do so today but just

[3:21:06] Voice 2: Just looking that we have, it's almost a month to our next meeting.

[3:21:10] Voice 2: So just wanted to identify that.

[3:21:15] Trustee Patrick: No, I think

[3:21:16] Trustee Patrick: that's a fair thing.

[3:21:17] Voice 2: Let's think about how we should do that.

[3:21:19] Trustee Patrick: I hear you and I think that's a fair thing.

[3:21:21] Trustee Patrick: And I think once CEO Brownie and I can chat some more and then, of course, everything will change if we get a response and a date for a meeting, then we'll have to get ourselves ready.

[3:21:33] Trustee Patrick: ready. So if you could leave it with me, we'll let you know if we need to try to have a special

[3:21:40] Trustee Patrick: meeting or not between now and then to do that work.

[3:21:44] Voice 2: Absolutely. I'm perfectly happy to do that.

[3:21:46] Voice 2: Just wanted to identify that I'm in support of doing that if we have the resources to start

[3:21:52] Voice 2: leaning into some of that work.

[3:21:55] Voice 10: Thank you for considering resourcing in your comment there,

[3:22:01] Voice 10: trustee peterson um this this is a decision and a conversation for ca or brony for sure

[3:22:07] Voice 10: um i would suggest that investing time to dig into topics that we don't know may be of relevance to

[3:22:15] Voice 10: our response to any response we get from the province um may not be the best use of time um

[3:22:22] Voice 10: you know but um so that's a consideration right we might want to wait to see what the response

[3:22:28] Voice 10: and province says to understand fully what we need to be investing time and resources into

[3:22:33] Voice 10: in terms of formulating our response. If we're having those conversations in advance of receiving

[3:22:38] Voice 10: a response, we might be thinking about things and investing time in things that are not necessarily

[3:22:43] Voice 10: going to be needed in a response. So just caution a little bit around that. It doesn't say that we

[3:22:49] Voice 10: can't sort of start to have preliminary conversations around some pieces that we

[3:22:53] Voice 10: might want to reiterate the importance of in case they're missed in any response from the province.

[3:22:58] Voice 10: et cetera. But I would just caution around dedicating significant resources before we

[3:23:02] Voice 10: have a response from the province. Again, that's up to CAO Brony.

[3:23:08] Trustee Patrick: Yes. I think we just have to be

[3:23:10] Trustee Patrick: prepared. All right. With that, our next meeting is April 23rd, 9.15 electronically. If there's

[3:23:19] Trustee Patrick: no other business, a motion to adjourn would be welcomed. Nobody wants a motion to adjourn?

[3:23:27] Trustee Patrick: i move

[3:23:27] Trustee Patrick: trustee elliott thank you is there a second all right second of trust uh vice

[3:23:35] Trustee Patrick: and uh we are adjourned i'm not even gonna call the vote for adjourn okay all right i can call

[3:23:42] Trustee Patrick: the vote all those in favor there we go we'll leave everybody

[3:23:47] Voice 2: all right