Salt Spring Island Local Trust Committee regular meeting, May 14, 2025

[0:00:00] Voice 5: Let's take a moment for the live stream.

[0:00:08] Voice 5: Okay, ready to go, Charlie.

[0:00:12] Trustee Patrick: Good morning.

[0:00:14] Trustee Patrick: I am Laura Patrick, Chair of Trust Council, and I'd like to call this regular meeting of the Executive Committee to order.

[0:00:21] Trustee Patrick: Always begin with a territorial acknowledgement.

[0:00:24] Trustee Patrick: I'm very grateful that we can all gather today across the territories, unceded and treaty territories of many Coast Salish nations.

[0:00:39] Trustee Patrick: Yesterday, I watched the ceremonies of the swearing in of the federal cabinet and Elder Ina Seagal, and I hope I got her name right.

[0:00:51] Trustee Patrick: right i listened to the recording many times she she had an eagle feather in her hand

[0:00:59] Trustee Patrick: and she said she had brought this eagle feather because the eagle soars higher she's talking to

[0:01:04] Trustee Patrick: the cabinet they soar higher to have a higher view and to look out for the seven generations

[0:01:11] Trustee Patrick: and it was her reminder as the role of the cabinet and i think today i think that was just such a

[0:01:18] Trustee Patrick: beautiful thing to think of that that is our role executive to be

[0:01:24] Trustee Patrick: soaring above and having that view out seven generations um like i said i'm laura patrick

[0:01:34] Trustee Patrick: i'm elected on salt spring island and i'd like to introduce the other vice chairs that we have

[0:01:38] Trustee Patrick: here today we have vice chair david maude main island we have vice chair toby elliott gabriela

[0:01:45] Trustee Patrick: Island, and we have Vice Chair Tim Peterson from Laskete Island. And together, we make up your

[0:01:52] Trustee Patrick: executive committee. I'd like to turn over to our CAO, Ruben Brony, to introduce the staff that will

[0:01:59] Trustee Patrick: be joining us today.

[0:02:00] Voice 10: Thank you, Chair, and good morning. Pleased to join you from the territory

[0:02:04] Voice 10: of the Esquimaltan and Songhees Nations this morning. Along with myself as CAO, we have

[0:02:10] Voice 10: Director of Legislative Services, David Marler, Director of Financial and Employee Services,

[0:02:15] Voice 10: Julia Bobs, Director of Trust Area Services, Claire Freider, Director of Planning Services,

[0:02:21] Voice 10: Stefan Cermak, our Senior Indigenous Relations Advisor, Joe Elliott, and Executive Coordinator,

[0:02:28] Voice 10: Alexandra Tifanidis. And I think that is all the staff with us at this point in the call. Thank you.

[0:02:33] Trustee Patrick: Thank you. And thank you to the staff for joining us today and supporting us today.

[0:02:38] Trustee Patrick: uh we have an agenda before us um vice chairs and i know we have one item that um i i'd like to add

[0:02:46] Trustee Patrick: to the is an in-camera discussion on a request to release legal opinions on the object um are there

[0:02:55] Trustee Patrick: any other additions um or changes that need to be made to the agenda with that can we approve the

[0:03:03] Trustee Patrick: agenda as amended through general consent excellent okay um i do need to rise and report

[0:03:14] Trustee Patrick: that in our last meeting the executive committee in their in-camera session adopted the executive

[0:03:20] Trustee Patrick: committee in camera meeting minutes of february 26th we have before us minute meetings from

[0:03:30] Trustee Patrick: April 23rd, 2025. Are there any additions or changes to these minutes? Not seeing any,

[0:03:39] Trustee Patrick: can we approve the minutes through general consent? Thank you. We have a follow-up action

[0:03:45] Trustee Patrick: list at item 6.1, beginning on page 18 of the agenda package. I'm going to turn this part over

[0:03:51] Trustee Patrick: to our CAO, Ruben Brony, to walk through each section and manage the questions or information

[0:03:58] Trustee Patrick: from staff.

[0:03:59] Voice 9: Thank you, Chair. On

[0:04:02] Voice 10: the CAO follow-up action list for Executive Committee,

[0:04:05] Voice 10: nothing really to offer in comments there. I think everything's fairly self-explanatory,

[0:04:10] Voice 10: but happy to take any questions from members of the Executive. I see none. I'll hand it over to

[0:04:21] Voice 10: Director Marler to speak to the Legislative and Information Services items.

[0:04:30] Voice 1: Hi, good morning,

[0:04:31] Voice 1: everybody um just get my what page are we on here uh alex sorry uh page 19 19

[0:04:40] Voice 5: yeah

[0:04:40] Voice 1: okay i'm just

[0:04:41] Voice 1: catching up sorry yeah so the thought action list uh for my area has the first two items

[0:04:52] Voice 1: jointly with the director of trust area services and um both of those items i think i'll just ask

[0:05:00] Voice 1: when Clare reviews the FOP Action List for the Director to provide you an update on that.

[0:05:07] Voice 1: I don't believe we have had the opportunity to advance those.

[0:05:13] Voice 1: The Code of Conduct training item number three is in progress. So at this Trust Council

[0:05:20] Voice 1: there is the intention to have a session with a facilitator and we're also scheduling training

[0:05:29] Voice 1: training for the chairs at a separate set of meetings probably following trust council now

[0:05:36] Voice 1: I'm not sure that will happen before trust council what I will do is you'll notice three and four and

[0:05:43] Voice 1: I think there's another one they're very similar I'll combine those for the next FUL just so we're

[0:05:49] Voice 1: not reporting out three times on the next page page 20 item 5 this one has essentially three

[0:05:59] Voice 1: three different bylaws listed in here um sorry this is the delegation bylaw i intend to bring

[0:06:06] Voice 1: this delegation bylaws to the next executive committee for consideration of sending to trust

[0:06:12] Voice 1: council so that is in progress and is on target for june excuse me item number six um we have

[0:06:25] Voice 1: have been working on doing primers for trustees in relation to meetings. So we'll continue

[0:06:34] Voice 1: to work on those. So those are in progress. And then item number seven. This is the other

[0:06:42] Voice 1: one that I'll combine with the with the code of conduct items four and five above. So that's

[0:06:50] Voice 1: That's it for the FOP action list. And I do have a short commentary from my area that

[0:06:56] Voice 1: I'd like to provide to you. But is there any questions on the FOP action list first through

[0:07:01] Voice 1: the chair? Okay, if I may, chair, I'd just like to give you a quick update. Yeah, so

[0:07:09] Voice 1: really, just on the legislative side, there's two pieces of new legislation that's before

[0:07:17] Voice 1: for the house the first one is uh known as bill 13 it's a miscellaneous amendment statute

[0:07:24] Voice 1: miscellaneous statutes amendment act so this is where they put a whole bunch of stuff into one

[0:07:29] Voice 1: the change in there has to do with um the way elections are run so they're just making some

[0:07:37] Voice 1: changes to make it easier uh for staff more than anything and the public uh for mailing ballots and

[0:07:45] Voice 1: and for, you know, how people are nominated.

[0:07:47] Voice 1: So there's quite a few fairly small amendments

[0:07:51] Voice 1: that should streamline the way the elections will go.

[0:07:55] Voice 1: The one change that they are making is to deal with situations

[0:08:01] Voice 1: where there's less candidates than the number of positions.

[0:08:09] Voice 1: So if that happens, the legislation will allow the council

[0:08:13] Voice 1: council to appoint the vacant positions. So for the Adams Trust, that would mean that

[0:08:20] Voice 1: trust council would appoint somebody to a local trust committee if they were short,

[0:08:25] Voice 1: if only one person ran and was acclaimed and is a vacancy. And then the other is if a trustee

[0:08:33] Voice 1: is disqualified or a councillor is disqualified after the general election for any reason,

[0:08:40] Voice 1: it provides a provision that the council can appoint somebody in the interim until a by-election

[0:08:48] Voice 1: can be held so they've dealt with islands trust similar to regional districts so the legislation

[0:08:57] Voice 1: islands trust act has just been updated to point to the regional district rules and that's what we

[0:09:03] Voice 1: would end up following it's something that's never happened as far as i'm aware but you have to make

[0:09:09] Voice 1: the legislation robust enough in case it does happen. So that's what Bill 13 is about. I think

[0:09:16] Voice 1: it's fairly inconsequential so I'm not too worried about it. We will add it to the legislative

[0:09:23] Voice 1: monitoring at some point in the future when we can get that updated and out to council.

[0:09:29] Voice 1: The other bill to watch out for is Bill 15, and this is the infrastructure bill.

[0:09:39] Voice 1: I can't remember the exact name of it.

[0:09:41] Voice 1: It's pretty vague.

[0:09:43] Voice 1: The Act actually is giving the province the ability to essentially override and fast-track infrastructure projects.

[0:09:53] Voice 1: It doesn't have a lot of detail.

[0:09:55] Voice 1: it doesn't even define what an infrastructure project is my understanding is it's most likely

[0:10:02] Voice 1: going to be things like gas and oil transmission lines but the legislation doesn't actually

[0:10:10] Voice 1: have that limit in it i suspect the limitations will come through the regulations that we haven't

[0:10:17] Voice 1: seen yet uh and we probably won't see until you know they're written um the impact for islands

[0:10:27] Voice 1: trust is that the the act does allow uh lieutenant governing council to make exemptions or exceptions

[0:10:38] Voice 1: or provide waivers um or even modifications for infrastructure projects uh for very particular

[0:10:47] Voice 1: particular reasons. And the reasons it lists is the Islands Trust Act, the Local Government Act,

[0:10:54] Voice 1: the planning section of the Local Government Act, Regional Growth Strategy, and I think it's the

[0:10:59] Voice 1: Vancouver planning section. So essentially, the areas that local governments have some say over

[0:11:06] Voice 1: is where they are willing to consider exceptions. There's nothing in the Act indicating how you

[0:11:14] Voice 1: would request those exceptions or what kind of consultation there will be so i think this is one

[0:11:20] Voice 1: to definitely watch uh i think it's only at first reading right now i don't think it's gone to third

[0:11:26] Voice 1: yet um but we will definitely be watching it from a staff point of view there is an amendment to the

[0:11:33] Voice 1: islands trust act that makes the islands trust act subject to this new act um so i just wanted

[0:11:41] Voice 1: to point that out to you uh so it it's hard to imagine what kind of infrastructure projects

[0:11:47] Voice 1: would affect the trust area but um i don't know could be a pipeline that they want to run out

[0:11:53] Voice 1: through the trust area who knows

[0:11:54] Voice 1: so uh that's where those things might might engage um so i'll

[0:12:02] Voice 1: leave it at that and if there's any questions i'll try to answer them but i just wanted to update you

[0:12:07] Voice 1: that that is upcoming legislation and we will be watching it very closely especially bill 15

[0:12:13] Voice 1: okay back to the chair thank you i

[0:12:21] Trustee Patrick: see uh trustee uh vice chair elliott it's hand raised i just

[0:12:25] Voice 4: wondered if you could send a link um to the first reading of bill 15 peter uh david yeah absolutely

[0:12:34] Voice 4: Absolutely. Is that what it's called? Just Bill 15? Look it up.

[0:12:37] Voice 1: Yeah, it is Bill 15 for 2025. I'll send that out to you as soon as we're finished talking. Thank you.

[0:12:49] Trustee Patrick: Continue on there, Ronnie.

[0:12:52] Voice 10: Thank you. With no further questions, we'll move on to Director Cermak next.

[0:12:56] Voice 10: Good

[0:12:59] Voice 6: morning, everybody. Only have three items there. Number one is ongoing. We've talked about it a lot.

[0:13:05] Voice 6: Number two, crown tenure applications. That was done. My apologies. It's 100% complete.

[0:13:10] Voice 6: and the last one is over to director freighter that's it okay

[0:13:19] Voice 9: uh vice chair peters yeah thank

[0:13:25] Voice 8: you just on um item do do do oh hey just right run uh item two on the crown tenure uh referrals

[0:13:38] Voice 8: just a point of information this uh has come up again uh at the liskiti ltc on monday so there is

[0:13:46] Voice 8: There is definitely some public interest on the disposition of these, and the LTC did give some direction to staff on a specific one that we've been asked to look into by members of the public.

[0:14:01] Voice 8: So just wanted to sort of flag that information. It's a live issue in some of the LTCs that I'm working in.

[0:14:10] Voice 9: Great, thank you. Seeing no further questions, we'll move on to Director Mops.

[0:14:16] Voice 9: morning

[0:14:22] Voice 11: executive committee uh there's three items on my follow-up action list there's no

[0:14:27] Voice 11: changes to the first two since we last reviewed this at your former meeting item number three

[0:14:32] Voice 11: was added at your last meeting that's the item to update a request for decision to travel to

[0:14:37] Voice 11: trust council seeking a enhanced level of trustee benefits to cover mental health that will come

[0:14:44] Voice 11: back to your next meeting so we can advance it to the june trust council happy to take questions

[0:14:49] Voice 11: if there are any great

[0:14:56] Voice 9: see no hands uh that brings us then to director freighter and trust area

[0:15:00] Voice 9: services good

[0:15:02] Voice 12: morning everyone i'll just run you through a couple of these um on the first one

[0:15:07] Voice 12: that uh director marler mentioned this is i believe an opportunity for us to update agenda

[0:15:13] Voice 12: templates and potentially any associated policies to ensure that there's an opportunity at the

[0:15:17] Voice 12: beginning of agendas to create space for first presentations from first nation and engagement

[0:15:22] Voice 12: engagement at trust council and potentially local trust committee meetings as well I think was part

[0:15:26] Voice 12: of the discussion I've just gone in and I think we'll redate that for October given all the other

[0:15:31] Voice 12: pieces that are on our plates right now we'll continue to move that one forward and we'll aim

[0:15:34] Voice 12: for October on that one further down your list I'll just note that those advocacy items I haven't

[0:15:41] Voice 12: had any progress since your last meeting so one around Hornby supporting Hornby with a potential

[0:15:47] Voice 12: letter of support, and also around the Crownland piece for Thetis. However, we did manage to get

[0:15:53] Voice 12: out a communication support for the Thetis Island piece, which I believe is number 16 there. That is

[0:15:59] Voice 12: now complete, but we haven't made any progress on advocacy items, and we'll turn our minds to it as

[0:16:04] Voice 12: soon as we can. Happy to take any questions. Thank you.

[0:16:18] Voice 9: I think that's all of our updates

[0:16:20] Voice 9: from the staff side to Chair Patrick.

[0:16:23] Trustee Patrick: Thank you very much.

[0:16:25] Trustee Patrick: With that, then we'll add a final chance

[0:16:27] Trustee Patrick: for any questions from vice chairs.

[0:16:31] Trustee Patrick: No, you were off the hook easy today.

[0:16:33] Trustee Patrick: Okay, we have item 6.2,

[0:16:36] Trustee Patrick: which is local trust committee chair updates

[0:16:38] Trustee Patrick: and reports on local advocacy topics.

[0:16:41] Trustee Patrick: I'm going to start with Vice Chair Peterson.

[0:16:50] Voice 8: Thank you, Chair.

[0:16:51] Voice 8: Not a huge lot to report,

[0:16:53] Voice 8: But Salt Spring Local Trust Committee did meet last week on May 8th, approved two rezonings and a temporary use permit.

[0:17:04] Voice 8: Probably the most consequential thing, I think, was the work program quarterly report that we're getting from staff.

[0:17:12] Voice 8: A lot going on on Salt Spring, the relationship building with the local community commission, developing relationships with the 13 First Nations, working on support for the applicants and the public and hopefully trustees as well for the City View software.

[0:17:36] Voice 8: software, coordinating with North Salt Spring Water Works District, of course the relocation

[0:17:49] Voice 8: of the office is still an issue in terms of service delivery on the island, the housing

[0:18:00] Voice 8: action project as it relates to the

[0:18:04] Voice 8: ADU minor project. And of course

[0:18:08] Voice 8: we're looking forward to the opportunities to

[0:18:14] Voice 8: have the feast with sail as well as get

[0:18:17] Voice 8: into some of the nitty gritty

[0:18:22] Voice 8: on some of these referrals. Hornby meets this

[0:18:26] Voice 8: Friday. They're

[0:18:31] Voice 8: The sort of hot button issue is the consideration of a cap on short-term vacation rentals that has generated a lot of correspondence.

[0:18:47] Voice 8: Let's see now.

[0:18:49] Voice 8: Now, the LTC earlier in the year had directed staff to work with proponents for an affordable community housing project on the piece of so-called Crown land, public use zone.

[0:19:11] Voice 8: And what else?

[0:19:13] Voice 8: So there's a lot frontage waiver requests coming back to us again.

[0:19:16] Voice 8: But definitely the larger OCP project has a large component of First Nations relationship building built into it.

[0:19:30] Voice 8: So we have agreed to wait until July for a response from Comox First Nation before doing any further consequential work on the OCP.

[0:19:46] Voice 8: I think that relationship building has been going fairly well up there, which is nice and important.

[0:19:56] Voice 8: And was there anything else?

[0:19:59] Voice 8: I think that's about it for me today.

[0:20:03] Voice 8: Thank

[0:20:06] Trustee Patrick: you very much.

[0:20:07] Trustee Patrick: I'll go on to Trustee Elliott, Vice Chair Elliott.

[0:20:13] Voice 4: Good morning.

[0:20:16] Voice 4: Thank you.

[0:20:17] Voice 4: you uh so i guess it's been three weeks since our last meeting as it usually is uh main local

[0:20:24] Voice 4: trust committee met on april 28th in person we approved three uh development variants permits

[0:20:32] Voice 4: including well plus a tup a temporary use permit for bc ferries permitting um some work to be done

[0:20:39] Voice 4: on the embankment on the left side it's kind of crumbling and needs reinforcing to support the

[0:20:47] Voice 4: terminal uh and then one rezoning uh for st john brook st david help me out here st

[0:20:55] Trustee Maude: john's point

[0:20:56] Trustee Maude: point

[0:20:57] Voice 4: where am i getting brooks oh brooks point is on south bender

[0:21:01] Trustee Maude: sorry

[0:21:01] Voice 4: there you go uh and lots

[0:21:04] Voice 4: of discussion on the main island housing project um that took quite a bit of our uh time together

[0:21:12] Voice 4: and um uh yeah planner chadwick brought up um all the different potential types of zoning for

[0:21:20] Voice 4: multiple dwellings or um to allow for rvs pre-zoning for manufactured uh parks um suitable

[0:21:29] Voice 4: land to permit rezoning for subdivisions so we went through quite a lot um i'd say it's an

[0:21:36] Voice 4: interesting report uh to consider for local trust committees working through um housing projects

[0:21:44] Voice 4: because this is probably the one at the most mature stage um yeah so that's been really good

[0:21:51] Voice 4: we debated not holding a meeting in person at the end of this month just because there isn't

[0:21:58] Voice 4: there aren't any applications but I've decided that we'll work on the

[0:22:08] Voice 4: there's going to be a call out to community basically about

[0:22:12] Voice 4: folks that want to be included in the flex zoning type of zone so flexible zoning would allow one or

[0:22:23] Voice 4: more um accessory dwelling units or um do we call them now accessory anyway um more dwelling units

[0:22:35] Voice 4: if if the land can um support it and so basically constructing a call out to community and looking

[0:22:43] Voice 4: at maps and such so it sounds like it'll be a more um relaxed meeting on main but they're always

[0:22:50] Voice 4: pretty pretty awesome uh following that we had the south pender meeting on may 2nd i ended up

[0:22:58] Voice 4: chairing electronically because i could not get there my car did not cooperate after anyway had

[0:23:06] Voice 4: some mechanical issues um so staff were awesome in getting vice chair mods chair kit thank you

[0:23:15] Voice 4: vice chair mod to the ferry terminal so that a planner could pick it up and bring it to the

[0:23:21] Voice 4: meeting because it's the only ltc of course where there isn't a resident chair and that kit needed

[0:23:28] Voice 4: to get there to be able to live stream it so thanks to everybody for that workaround

[0:23:34] Voice 4: um we gave first reading by law 129 which would uh propose us to amend the last amendment to the

[0:23:43] Voice 4: land use bylaw and um that's being referred out and issued the first temporary use permit

[0:23:49] Voice 4: for a short-term vacation rental um on south pender to trustee evans so that was a an interesting

[0:23:59] Voice 4: process uh trustee evans the applicant got to you know

[0:24:04] Voice 4: switch hats and sit in the audience and make

[0:24:07] Voice 4: her case and then leave the room so um it was uh it was a good exercise in in that kind of process

[0:24:14] Voice 4: and then uh finally liskiti local trust committee we met on may 12th just last monday um

[0:24:24] Voice 4: the yeah there's been a lot of community console uh conversation about uh how these meetings are

[0:24:34] Voice 4: are handled and different. Anyway, we followed the meeting procedure by law, basically to the letter.

[0:24:43] Voice 4: And I think that really helped. But as well, there was a lot of community members and

[0:24:47] Voice 4: attendants. And they spoke in support of the Lusketia Local Trust Committee and the work

[0:24:52] Voice 4: that we're doing. And so it was, it was good, I would say a much more positive meeting than

[0:25:00] Voice 4: I might have expected there's been yeah so uh the but the business items were that uh

[0:25:10] Voice 4: a dock that had been constructed in contravention of the land use by law in 2018

[0:25:17] Voice 4: um the application to approve the rezoning allow that dock was not advanced not approved

[0:25:26] Voice 4: um it was not a unanimous vote and um there there is uh there was a desire in the community for um

[0:25:37] Voice 4: you know to have a public process and that's why we initially had given um direction to draft um

[0:25:46] Voice 4: the rezoning and and uh issue some well anyway but basically the community wanted a chance to

[0:25:56] Voice 4: state whether they're for and against. And just for context, this is one of the only protected,

[0:26:02] Voice 4: like truly protected bays on Luskeetee. But it's not listed as one of the 10 places where a dock,

[0:26:11] Voice 4: a private dock could be placed. And so it would be contrary to the OCP. And as we read through

[0:26:20] Voice 4: the staff report which did recommend not to proceed with the application um i realized anyways and

[0:26:27] Voice 4: i guess that was one of the reasons that we voted not to advance it was that uh we'd have to back

[0:26:35] Voice 4: up our reasons why this amendment why the ocp um supported this amendment and it just wasn't

[0:26:43] Voice 4: clear enough and um well because it doesn't and then my reasons were which staff keep bringing

[0:26:52] Voice 4: to mind and i'm and i really appreciate that that when it comes to making decisions on the foreshore

[0:26:58] Voice 4: um if there hasn't been a process to consult in an early and um meaningful way with first nations

[0:27:10] Voice 4: conversations asking them for permission after the fact or are you okay with this doc that's

[0:27:15] Voice 4: been constructed um is probably disrespectful so to that relationship building that we're trying to

[0:27:23] Voice 4: do and develop those relationships in a good way that's why our processes are you know drafting

[0:27:31] Voice 4: bylaws and then sending out referrals so that we can get comment and consider that um information

[0:27:37] Voice 4: information altogether so um it was a tough decision though and um there's a lot there's

[0:27:45] Voice 4: going to be a lot of um probably pushback because there's a lot of people in the community that see

[0:27:52] Voice 4: a lot of value in that doc and it's been promised that it can be used for community use and

[0:27:56] Voice 4: evacuations or emergency use but the staff have explored all that and there was no way to secure

[0:28:04] Voice 4: cure that um social use or the community benefit uh for a private doc there just didn't seem to

[0:28:12] Voice 4: be a covenant or a way to ensure it so um it was a tough tough uh call and then we had some

[0:28:20] Voice 4: discussion on the um ocp review which we've been approved as a major project but which can't start

[0:28:28] Voice 4: until much later in this fiscal and actually decided to ask staff to come back with options

[0:28:35] Voice 4: for a minor project that scopes in early engagement with First Nations because in a way

[0:28:41] Voice 4: that would complement the OCP review so we can get some of that work started and there's been a lot

[0:28:48] Voice 4: of great work community to community with Qualicum First Nation and and oh I'm so sorry

[0:28:58] Voice 4: commas uh even who were the drummers there tim from oh my gosh my brain they're from

[0:29:12] Voice 8: from

[0:29:13] Voice 4: the treaty

[0:29:14] Voice 8: thank

[0:29:15] Voice 4: you and i i guess apparently representatives haven't been on

[0:29:20] Voice 4: uh in a formal way in many many years there was um anyway so that this was quite significant

[0:29:26] Voice 4: And this was, I'm sorry, backtracking at the unveiling of the mural on May, oh gosh, 6th? Saturday? Everything's blurring together, which was an incredible event in the culmination of five years of, well, really 10 years of archaeology project that's showing the continuous use of many First Nations on Huayete,

[0:29:55] Voice 4: Palette Luskidi, The Island in the Middle of Nowhere.

[0:30:00] Voice 4: And just a note for other LTC members, yes, that mural exhibit is a traveling exhibit.

[0:30:06] Voice 4: It can be small or large.

[0:30:08] Voice 4: And I think there's a cost for museums to host it, but not for First Nations representatives or there might be another group.

[0:30:19] Voice 4: so it's been a really wonderful time on Liskiti to see all these things coming together and

[0:30:26] Voice 4: reconciliation and relationship building being grounded in a very community-based way and and so

[0:30:35] Voice 4: been very appreciative of that lately that's it sorry that was a long report

[0:30:40] Voice 4: thank

[0:30:41] Trustee Patrick: you very much uh vice chair Maude thank

[0:30:45] Trustee Maude: you chair um despite the fact that we seem to be

[0:30:48] Trustee Maude: having endless meetings on a daily basis and multiple meetings on daily

[0:30:53] Trustee Maude: basis.

[0:30:54] Trustee Maude: The only LTC meeting have had was last week.

[0:30:57] Trustee Maude: Denman had a special electronic meeting to discuss their,

[0:31:02] Trustee Maude: their housing review,

[0:31:05] Trustee Maude: OCP updates and land use bylaw updates.

[0:31:08] Trustee Maude: It was basically going through logistics,

[0:31:12] Trustee Maude: what the community needs are and,

[0:31:15] Trustee Maude: And sort of delving into what the path forward is.

[0:31:20] Trustee Maude: For a role reversal for once, which kind of put a smile on my face,

[0:31:26] Trustee Maude: is the trustees were not optimistic that they were going to complete the project by the end of the term.

[0:31:31] Trustee Maude: And the planners gave quite strong reassurance that it will be done by the end of the term.

[0:31:37] Trustee Maude: So that sort of was a really good situation there because there was a concern that we're just not going to get things done.

[0:31:48] Trustee Maude: And it appears that staff see a road forward to getting things done.

[0:31:52] Trustee Maude: The only thing that was raised by the trustees in the process is they want staff to focus for suitable land use on the Demanon Conservancy mapping that has been done over the years.

[0:32:05] Trustee Maude: that they feel quite strongly that that work more sort of accurately and truly represents the island.

[0:32:16] Trustee Maude: So that was the only sort of deviation from the plan presented.

[0:32:22] Trustee Maude: Demen remains a very, very strong and enthusiastic island.

[0:32:27] Trustee Maude: In this case, with electronic meeting, because people have connectivity issues up there,

[0:32:34] Trustee Maude: The community actually organized a viewing party, I believe at the community center, so people could come actually view our electronic meeting, which was a little bit out of the norm, but it shows just how engaged that community is on housing.

[0:32:50] Trustee Maude: I'm really, really looking forward to positive outcomes up there.

[0:32:55] Trustee Maude: Denman has been a challenge at times, but there are two outstanding trustees up there.

[0:33:01] Trustee Maude: we've got really really good strong staff support um nurse is um really leaning in on the on the

[0:33:08] Trustee Maude: housing uh end of things um bringing and this this concept of having planners doing specialized

[0:33:16] Trustee Maude: uh work with uh with uh mr chadwick with the housing in particular really shows how it's

[0:33:23] Trustee Maude: working well because lessons learned on one island are being applied to another island

[0:33:27] Trustee Maude: we're getting consistent messaging

[0:33:29] Trustee Maude: we're getting

[0:33:30] Trustee Maude: really really good work

[0:33:32] Trustee Maude: product that's coming forward

[0:33:35] Trustee Maude: to the LTC's

[0:33:36] Trustee Maude: which enables progress

[0:33:39] Trustee Maude: and that's the one thing

[0:33:41] Trustee Maude: that sometimes we flag

[0:33:43] Trustee Maude: at is we try and get things done

[0:33:44] Trustee Maude: and we don't get things done

[0:33:46] Trustee Maude: we are getting things done

[0:33:47] Trustee Maude: and I'm exceptionally proud of Denman

[0:33:51] Trustee Maude: it's a great community

[0:33:53] Trustee Maude: it's a great island

[0:33:54] Trustee Maude: and you know

[0:33:55] Trustee Maude: know it shows what the trust can do when we put our minds to things so thank you very much

[0:34:03] Trustee Patrick: thank you well i have a short report because uh i think i i i won i had no meetings in our last

[0:34:11] Trustee Patrick: last period um but i um i did also want to um really recognize uh laschiti i traveled up to

[0:34:22] Trustee Patrick: that wealth mural unveiling as well a couple saturdays ago and the work that's being done

[0:34:28] Trustee Patrick: in the community in cooperation with First Nations standing side by side eating meals

[0:34:35] Trustee Patrick: and celebrating together was just heartwarming and incredible to experience and I'm really

[0:34:41] Trustee Patrick: grateful to the people of Leskete for really opening their hearts and leaning into this

[0:34:46] Trustee Patrick: archaeology project and learning and that mural is just going to really stand at that

[0:34:55] Trustee Patrick: harbor and be that welcoming for a very long time um i just uh i have a gabriel a special meeting

[0:35:02] Trustee Patrick: next week on hearing some feedback back on some of their focus groups and they still have a survey

[0:35:07] Trustee Patrick: open for their ocp project i just want to circle back to you know i reported a few weeks ago or

[0:35:14] Trustee Patrick: the last meeting regarding um well gambier and the apc meetings and the challenges with their apc

[0:35:21] Trustee Patrick: having to meet in person, and I think that's something we really need to revisit. I know

[0:35:26] Trustee Patrick: Salt Spring is going to have challenges with its new project APC that really needs to be able to

[0:35:30] Trustee Patrick: meet online, and I think we're going to have to find a way to have that conversation to allow APCs

[0:35:35] Trustee Patrick: to meet virtually to do their work. And with that, that's all I have for my report. So we're

[0:35:47] Trustee Patrick: going to move on to 6.3 which is the islands trust conservancy liaison update and uh there's also a

[0:35:52] Trustee Patrick: report there on paid uh but uh there will be a report but i'll ask uh vice chair elliott to um

[0:35:58] Trustee Patrick: give an update gosh

[0:36:05] Voice 4: sorry i've caught me flat-footed here um thank you yes we've got a

[0:36:11] Voice 4: meeting coming up on is our next meeting may 27th um i think it's going to be quite a

[0:36:22] Voice 4: or a fairly big agenda and um we may not be able to get updates on um engagement

[0:36:30] Voice 4: with first nations on the five-year plan but i understand that's sort of happening um as was

[0:36:38] Voice 4: noted to uh trustees our dedicated administrative assistant corlin strachan um has moved over from

[0:36:48] Voice 4: the conservancy to the executive administrative assistant temporary assignment um so that is

[0:36:55] Voice 4: i'm not sure how that's going to impact wendy tyrell's work but i think she's she's got a lot of

[0:37:03] Voice 4: um a lot of things to handle and uh so we're going to be respectful of just communications

[0:37:11] Voice 4: being at a minimum and only the essentials.

[0:37:16] Voice 4: I did want to highlight, we were able to present to Bowen Island Municipality at our joint meeting.

[0:37:24] Voice 4: And there was a list of topics to cover with the Conservancy, especially highlighting the 35 years of conservation.

[0:37:34] Voice 4: So we're well into the year of celebration for that.

[0:37:39] Voice 4: highlighted the NAPTEP program which Bowen Island doesn't have any NAPTEP covenants

[0:37:48] Voice 4: and yeah talked about their protected areas and nature reserves and and working with the

[0:37:54] Voice 4: conservancy so that was really I think positive relationship building and another one I wanted

[0:38:02] Voice 4: to highlight i just left my brain though it's been a long week what was i talking about oh

[0:38:12] Voice 4: thank you thetis um wendy and i met with the chair of um the valdez island conservancy

[0:38:22] Voice 4: and so uh they had presented as a delegation to the april 1st thetis local trust committee

[0:38:29] Voice 4: They are in quite a unique position, sort of holding many threads of landholders, leaseholders, relationships with LAACs and First Nation and the Guardian Network and conservancy, conserved areas.

[0:38:47] Voice 4: But we have a lot of learning to do, especially with associated islands like Valdez, it's quite a complex area. So they'd reached out for help and asked, you know, how can the islands trust help, they sort of felt alone and with these many different complex issues.

[0:39:06] Voice 4: So I was really grateful that Wendy was able to jump onto a call and we just ran through some of them and the ways that we could work together, especially with relationship building with LAACs.

[0:39:19] Voice 4: And there's some emerging issues that it's good to share information on.

[0:39:26] Voice 4: So that was great.

[0:39:28] Voice 4: What else is on the agenda for the next meeting?

[0:39:32] Voice 4: Really appreciative of the joint meetings.

[0:39:38] Voice 4: We didn't, I'm still not clear on who's taking minutes for those and how those get out.

[0:39:46] Voice 4: Alexandra, when Executive Committee, we host the joint meeting with Conservancy, you do

[0:39:51] Voice 4: the minute taking, is that correct?

[0:39:54] Voice 5: That's correct.

[0:39:54] Voice 5: So the body that hosts the meeting takes the minutes.

[0:39:58] Voice 5: So BIM hosted the last one, so they do the minutes and any ones that we do, I take the

[0:40:04] Voice 5: minutes for.

[0:40:05] Voice 4: Gotcha.

[0:40:05] Voice 4: um so coming out of our last executive committee conservancy or one hour meeting um there was a

[0:40:14] Voice 4: decision made but we didn't really land on who would be in this early working group to sort of

[0:40:20] Voice 4: formulate um whether a land trust um program might be developed so i think we need more conversation

[0:40:34] Voice 4: three weeks ago and that's it a bit of a random report sorry i wasn't quite ready today

[0:40:40] Trustee Patrick: no that's right and i can follow up a bit on the working group because uh it's partly um

[0:40:46] Trustee Patrick: because of me we haven't met yet uh we've reached out to some um first nations to look at joining

[0:40:51] Trustee Patrick: our initial conversation our initial meeting so i think we just just noticed i have some emails

[0:40:57] Trustee Patrick: responding on that. So I think I've been talking to Chair Gavreau and that as soon as we had some

[0:41:05] Trustee Patrick: feedback of holding that first meeting. So I think we're close to scheduling and having that

[0:41:12] Trustee Patrick: conversation to kick it off. Okay. And so yes, there is a trust conservancy report here at 6.3.1

[0:41:24] Trustee Patrick: on page 28 of the agenda package for our information.

[0:41:28] Trustee Patrick: Moving on to the agenda, we have a item 8.1.1

[0:41:33] Trustee Patrick: is the draft three-day schedule on page 30 of the agenda package.

[0:41:39] Trustee Patrick: Who is going to lead this conversation?

[0:41:42] Voice 10: I'll start off briefly, Chair, and then I'll invite Alexandra

[0:41:45] Voice 10: if she has any comments as well.

[0:41:47] Voice 10: So this is our initial sketch of that three-day agenda.

[0:41:52] Voice 10: As usual, it's a bit of a Tetris to try and fit the pieces in, and there may still be some movement that has to happen here to the overall structure as we finalize the different components coming forward, all of which, of course, will come to you in your next meeting as part of the package for approval.

[0:42:08] Voice 10: approval. Noting that one of our challenges in this one from a timing standpoint is we're using

[0:42:13] Voice 10: the Wednesday morning which for the conduct training session that Director Marler referenced

[0:42:18] Voice 10: so that'll be outside of the Trust Council agenda because that's a development and training session

[0:42:24] Voice 10: for Trust Council so that shortens our available time on the Wednesday. The other piece that we

[0:42:31] Voice 10: hadn't anticipated but which I'm assuming you may want to ensure that we incorporate into this and

[0:42:37] Voice 10: we'll be can address it later is whether or not you want to have an opportunity for trust council

[0:42:42] Voice 10: to discuss the letter from the minister and so um if you confirm that you want us to bring that

[0:42:48] Voice 10: forward to trust council then we'll have to look at um where we might allow some dedicated time for

[0:42:54] Voice 10: that um if if that's your your desire but um this is the general overview alexander do you have any

[0:43:00] Voice 10: other comments uh to bring to ec's attention at this point the

[0:43:04] Voice 5: only comment i had is um

[0:43:06] Voice 5: I made an error in putting Vice Chair Peterson mental health benefits under the new business.

[0:43:11] Voice 5: That will be grouped under the departments, and a staff report will be provided.

[0:43:15] Voice 5: So that will be taken out.

[0:43:18] Thank you.

[0:43:20] Trustee Patrick: Vice Chairs, any questions?

[0:43:22] Trustee Patrick: Vice Chair Elliott?

[0:43:25] Voice 4: Yeah, just noting that new business is on the Tuesday rather than the last day.

[0:43:31] Voice 4: Is there a reason that was switched up?

[0:43:35] Voice 4: um i mean always interested to see improvements so a lot of criticism at all yeah

[0:43:42] Voice 10: i think primarily

[0:43:43] Voice 10: just uh looking at the time that we had a lot and how we how we slotted in and i think alexander

[0:43:49] Voice 10: could correct me if i'm wrong but i think that was also a suggestion that was brought forward

[0:43:52] Voice 10: previously too as whether or not we could advance that further up in the agenda rather than leave it

[0:43:57] Voice 10: to the end.

[0:43:58] Trustee Patrick: Correct. Vice Chairman?

[0:44:07] Trustee Maude: Thank you. A couple of comments.

[0:44:10] Trustee Maude: For the

[0:44:12] Trustee Maude: breaking for the dinner, we've gotten back to

[0:44:16] Trustee Maude: an hour break between adjournment and dinner time

[0:44:20] Trustee Maude: on the evenings. And I think we settled on 30 minutes

[0:44:24] Trustee Maude: was maybe a little bit more adequate time.

[0:44:28] Trustee Maude: But also I look on the Wednesday, we're looking at

[0:44:32] Trustee Maude: a 5 30 adjournment and might suggest given um the the presentation happening at 4 45

[0:44:39] Trustee Maude: we might want to consider like pushing that to to um six o'clock um and then have a 6 30 dinner

[0:44:47] Trustee Maude: um and then on thursday nine o'clock start in the morning um just depending on how things start to

[0:44:54] Trustee Maude: to bundle up. A lot of people have got

[0:44:58] Trustee Maude: ferry commitments around 3 o'clock to

[0:45:02] Trustee Maude: get home. So I suggest maybe

[0:45:06] Trustee Maude: we might consider an 8 or an 8.30 start on the Thursday just to make

[0:45:10] Trustee Maude: sure that we don't hit a wall for people

[0:45:14] Trustee Maude: having to leave. Those are my comments on that

[0:45:18] Trustee Maude: schedule. Thank you.

[0:45:19] Voice 10: Thank you. We can look at those as particular

[0:45:22] Voice 10: area as we start to finalize um the detailed agenda and and the how much information we have

[0:45:28] Voice 10: to slide into each day

[0:45:30] Trustee Patrick: trustee elliott i

[0:45:35] Voice 4: think trustee peterson is first oh sorry

[0:45:37] Trustee Patrick: um vice chair

[0:45:40] Trustee Patrick: peterson yeah

[0:45:43] Voice 8: thanks so i mean timing is always an issue i i think anytime we can

[0:45:49] Voice 8: provide ourselves a little bit more time i i mean what stuck out for me was the 11 15

[0:45:54] Voice 8: Closed meeting on Wednesday.

[0:45:56] Voice 8: I'm assuming we're going to start before 11.15.

[0:46:02] Voice 8: Again, just how we consider.

[0:46:06] Voice 8: I'll bring this up probably endlessly for the rest of my time as a trustee.

[0:46:11] Voice 8: How we consider how we might make the time work better and always consider, is it enough time?

[0:46:22] Voice 8: Um, and, uh, which segues nicely into, uh, the next thing I was going to say, I, I think

[0:46:31] Voice 8: trustees want to be able to talk as council about the minister's, um, letter.

[0:46:39] Voice 8: Uh, I think it's probably a good idea to schedule some time for that.

[0:46:47] Voice 8: I don't know where we're going to get it.

[0:46:52] Voice 8: But I wouldn't want to deny trustees that interest.

[0:46:58] Voice 8: I've certainly heard a lot of interest over the last few days on that.

[0:47:04] Voice 8: I'm sure you're all aware of several different iterations of members of the public and NGOs sending out the minister's letter to trustees.

[0:47:14] Voice 8: um so i think it's it's on a lot of our minds um and i guess the other thing is that

[0:47:28] Voice 8: um if we assume for a moment that the um that the feast might happen on the monday

[0:47:38] Voice 8: um then i'm wondering if we could consider getting started a little earlier on tuesday

[0:47:47] Voice 8: So those are my thoughts.

[0:47:49] Voice 10: Thanks. Yeah. And we can look at that. And again,

[0:47:50] Voice 10: this was prepared before we had received the minister's letter.

[0:47:55] Voice 10: So we had not a chance to contemplate that. On the Wednesday,

[0:47:58] Voice 10: the reason for the 1115 start is because that the conduct training session is

[0:48:04] Voice 10: scheduled for, I believe it's nine till 11 that morning.

[0:48:08] Voice 10: And so it's unlikely that we'd be able to start earlier, but we can,

[0:48:12] Voice 10: we can look at options,

[0:48:13] Voice 10: whether or not we're able to start a bit earlier on the Tuesday and the

[0:48:16] Voice 10: Thursday to your suggestion and Vice Chair Mott's.

[0:48:20] Trustee Patrick: Before Vice Chair Lee, I was just on the

[0:48:25] Trustee Patrick: consideration of the minister's letter. I think it should occur well before

[0:48:30] Trustee Patrick: Emily Botterall's presentation. I think we should be in a position of informing him of our

[0:48:37] Trustee Patrick: discussions would be better for timing. Yeah, I think

[0:48:43] Voice 10: if we can make it fit on the Monday,

[0:48:44] Voice 10: that would be, if we can fit it on the Monday afternoon, that would be preferable, I think,

[0:48:49] Voice 10: for everybody. So we'll look at that.

[0:48:54] Trustee Patrick: Okay. Vice-Chair Elliott?

[0:48:58] Voice 4: Yeah. So the only thing is we've pushed a lot of amendments to policies in legislative

[0:49:06] Voice 4: information services for over a year now. So I think that, are we thinking of maybe two

[0:49:18] Voice 4: policies or what's what would potentially be ready to review there because i feel like there's a lot

[0:49:24] Voice 4: of work that keeps getting pushed down the road and that's our problem thank

[0:49:30] Voice 10: you i'll invite

[0:49:31] Voice 10: director marlin to comment i think we are we have four or five potential items that we could be

[0:49:37] Voice 10: bringing forward but um that's one that we'll be looking for direction for you when we when we look

[0:49:42] Voice 10: at the final package but i know he's got a few items that are scheduled to come forward and

[0:49:47] Voice 10: And while we've got two and a half hours allotted there, I also know some of those are fairly substantive items that might require a fair bit of discussion.

[0:49:55] Voice 10: Director Marler, did you have anything to add on that point?

[0:49:59] Voice 1: Yeah, I can just tell you what they are.

[0:50:01] Voice 1: They're briefly the Local Trust Committee Meeting and Procedure By-law, which is just coming back for adoption, so it shouldn't really require any discussion.

[0:50:13] Voice 1: There's the governance committee. I don't think that will be coming forward. I don't

[0:50:23] Voice 1: think after yesterday that's ready, so that is not going to be there. There is the public

[0:50:28] Voice 1: notice bylaw that I would like to bring forward to you. And then there's also the meeting

[0:50:33] Voice 1: procedures delegation bylaw amendments I would like to bring forward to you. I think there

[0:50:38] Voice 1: there's one more item which i'm just drawing a blank on right now um so we some of those things

[0:50:46] Voice 1: could be delayed um so we can talk on june 4th executive uh about what you might want to delay

[0:50:55] Voice 1: to free up your agenda for other discussions thank

[0:51:03] Voice 4: you thank you one more question um

[0:51:06] Voice 4: So we've talked about just removing disposition of delegations or public comment and correspondence, because basically we're going to be taking the approach that we can't action anything that comes out as a result of a delegation in that same meeting.

[0:51:31] Voice 4: so is there a different way that that could be phrased that when the new policy is adopted

[0:51:38] Voice 4: um you know handling delegations or um responding to uh public comments in a way that doesn't

[0:51:48] Voice 4: action them i don't know this just lingers on and on and on and it's like that's the opportunity

[0:51:54] Voice 4: where we just create more work for ourselves

[0:51:56] Voice 4: that is, yeah, unsupported by any analysis.

[0:52:03] Voice 4: Well, thank you,

[0:52:04] Trustee Patrick: Vice Chair Elliott.

[0:52:05] Trustee Patrick: Also, I did receive a number of comments

[0:52:07] Trustee Patrick: from trustees at the end of the last meeting

[0:52:09] Trustee Patrick: when there were a few items discussed after delegations

[0:52:12] Trustee Patrick: and I'm concerned that it wasn't the right time.

[0:52:16] Trustee Patrick: But go ahead, Vice Chair Peterson.

[0:52:20] Voice 8: Yeah, of course, I've been pushing

[0:52:23] Voice 8: the delegations disposition thing for quite some time.

[0:52:28] Voice 8: But I just wanted to, just a note of caution.

[0:52:32] Voice 8: I think there are going to be occasions

[0:52:34] Voice 8: where we do have some time-sensitive requests

[0:52:40] Voice 8: that might be reasonable to respond to

[0:52:43] Voice 8: in a shorter timeline, maybe.

[0:52:47] Voice 8: So just before we totally eliminate it as an item,

[0:52:53] Voice 8: him. I just have some caution there.

[0:52:58] Trustee Patrick: I see David Meyer before, but I think

[0:53:02] Trustee Patrick: by surely it kind of maybe had a good suggestion. It might be the wording disposition of delegation

[0:53:08] Trustee Patrick: sounds like we finish it, we complete it, we end it. Is it maybe identification of issues or

[0:53:14] Trustee Patrick: concerns or something? And I'll look to Director Marler.

[0:53:19] Voice 1: Yeah, thank you. I don't have a good

[0:53:21] Voice 1: title for that it's kind of difficult however you word it in some ways though it is disposition

[0:53:28] Voice 1: because you are um asking staff to do something in response to something you've heard so

[0:53:36] Voice 1: you know it's not final final but you are actually closing the loop for the meeting by saying to

[0:53:43] Voice 1: staff uh we would like you to come back and report on this in relation to this delegation

[0:53:49] Voice 1: so I think keeping it is probably important to allow council to have that consideration

[0:53:56] Voice 1: I think it's the way you use that disposition that could be the problem for example if you

[0:54:03] Voice 1: want to try and solve the problem right there and then without any staff advice

[0:54:07] Voice 1: that can be problematic in some instances so if there was some guidance I guess around how you

[0:54:16] Voice 1: would use this to request staff to do something and then try and do that unless it's something

[0:54:22] Voice 1: absolutely urgent uh that you know you just have to make a decision right then and there

[0:54:28] Voice 1: that's a little bit different okay i'll leave it there thank you just

[0:54:32] Trustee Patrick: an observation i know when we

[0:54:34] Trustee Patrick: had our meeting with the bowen island municipality in their agenda package they had some info notes

[0:54:39] Trustee Patrick: to to people in boxes and uh maybe in the delegation section if we had an info note that

[0:54:44] Trustee Patrick: that said may or may not be considered in this meeting

[0:54:49] Trustee Patrick: or something of that nature

[0:54:50] Trustee Patrick: so that we're dropping that hint.

[0:54:53] Trustee Patrick: Vice Chair Peterson.

[0:54:56] Voice 8: Yeah, and thank you for that last bit there, Chair Patrick,

[0:54:59] Voice 8: because I think that setting clear

[0:55:04] Voice 8: and realistic expectations is really important

[0:55:07] Voice 8: in these cases.

[0:55:10] Voice 8: I was just going to suggest if we don't like disposition,

[0:55:13] Voice 8: position, maybe it's consideration, but I don't know how much the wording matters.

[0:55:22] Voice 8: But yeah, the clear expectations that we're not necessarily going to act,

[0:55:27] Voice 8: even if it is urgent, we may not be in a position to. I just, I mean, we do want to leave the door

[0:55:32] Voice 8: open for those cases where we can, and it's reasonable to act to some kind of a deadline

[0:55:38] Voice 8: line or some urgent situation but that shouldn't be expected to happen as a matter of course i

[0:55:44] Voice 8: think is what we want to make clear thank

[0:55:47] Trustee Patrick: you say oh brownie thank

[0:55:49] Voice 10: you just going back to the the

[0:55:50] Voice 10: earlier conversation about the legislative and information services item the other item

[0:55:54] Voice 10: um that was scheduled to come forward is the cao performance evaluation policy as well as to be

[0:56:00] Voice 10: part of that package all

[0:56:06] Trustee Patrick: right uh so any other specific direction today this is more of a get

[0:56:12] Trustee Patrick: us thinking and have this conversation we'll see this again in our next meeting as we finalize this

[0:56:18] Trustee Patrick: activity so thank you and good suggestions okay moving on we um all right trust area services

[0:56:29] Trustee Patrick: um item 841 a request for official recognition of two place names on bowen island

[0:56:36] Trustee Patrick: page 31 is that going to be director freighter or yes

[0:56:47] Voice 12: thank you uh this is coming to you for

[0:56:49] Voice 12: consideration of adding to the trust council agenda so we're looking for you just to review

[0:56:53] Voice 12: this request for a decision and decide if it's willing if it's um appropriate to add to the

[0:56:57] Voice 12: agenda if there's any changes you might like to request um but it's not for a decision today

[0:57:02] Voice 12: thank you vice

[0:57:07] Trustee Patrick: chairs i was i understand the workload and i'm wondering if it um is there any

[0:57:12] Trustee Patrick: Is there any real benefit to add RFD to it or just put the correspondence in for Trust Council's consideration?

[0:57:22] Trustee Patrick: I don't want to make more work if more work isn't necessary, but I think it's the response.

[0:57:29] Trustee Patrick: I know we asked for this in the last meeting that we turn it into a short RFD.

[0:57:33] Trustee Patrick: I guess, Vice Chairs, you're okay with this?

[0:57:44] Trustee Patrick: Go ahead,

[0:57:44] Trustee Patrick: Vice Chair Elliott.

[0:57:45] Voice 4: Not sure what the question is, though.

[0:57:49] Voice 4: It's been turned into an RFD. Are you asking, was that a good request?

[0:57:55] Trustee Patrick: Staff indicate in this RFD that they need about two hours to prepare the RFD for trust counsel.

[0:58:01] Trustee Patrick: So I'm just asking, is that good use of two hours?

[0:58:04] Voice 4: Oh, I thought this was the RFD.

[0:58:06] Trustee Patrick: Okay. I'm sorry.

[0:58:08] Trustee Patrick: Is this the RFD, Director Freighter?

[0:58:11] Trustee Patrick: It is. I believe

[0:58:12] Voice 12: it's two hours to prepare the letter and send it is what would be required.

[0:58:16] Voice 12: The RFD is written.

[0:58:17] Trustee Patrick: Okay.

[0:58:18] Trustee Patrick: All right.

[0:58:20] Trustee Patrick: So we don't need, this is just for information then?

[0:58:28] Voice 12: This is for you to forward to Trust Council, which you can consent if

[0:58:31] Trustee Patrick: that's acceptable.

[0:58:38] Trustee Patrick: Okay. Any other comments then? Can we agree through general consent to forward this to Trust Council?

[0:58:44] Trustee Patrick: Seeing agreement. There we go.

[0:58:47] Trustee Patrick: Okay. Item 842, which is just a notice on the Natural Area Protection Tax Exemption Program.

[0:58:56] Trustee Patrick: I guess over to you, Director Frater.

[0:58:57] Trustee Patrick: And

[0:58:58] Voice 12: this is also coming to you for consideration for forwarding to Trust Council. So again, is the briefing sufficient? And are there any changes you'd like to request before it's forwarded to the Trust Council agenda?

[0:59:11] Trustee Patrick: Any comments from Vice Chairs? Otherwise, can we agree through general consent for this to Trust Council? Excellent.

[0:59:19] Trustee Patrick: So moving on, we are at item 9.1.1, which is the May 6th Committee of the Whole meeting summary, page 40.

[0:59:32] Voice 10: uh thank you chair i can take this one so you will recall at the may 6 committee of the whole

[0:59:36] Voice 10: um there was a request to produce and publish a short summary of the discussions of

[0:59:43] Voice 10: that meeting and so my thanks to uh to vice chair peterson for doing some heavy lifting and

[0:59:50] Voice 10: and promptly sending us a quick draft to work with we've made a few amendments

[0:59:55] Voice 10: to that but you see that in attachment one is the proposed summary and this would go

[1:00:00] Voice 10: on the Highlands Trust website posted on the page where we already have information

[1:00:04] Voice 10: related to the September 23rd statement and the related legal opinion that was released.

[1:00:14] Voice 10: So looking for your approval on and or edits to this draft summary, and then we can proceed

[1:00:22] Voice 10: with getting that posted by surely thanks

[1:00:27] Voice 4: um i thought just two things might be considered

[1:00:33] Voice 4: um so in the second paragraph after we met in cameras september 2023

[1:00:40] Voice 4: do we want to also state that it was at the december counts trust council meeting that

[1:00:48] Voice 4: that council resolved to re-discuss the matter in an open meeting um so that could be added

[1:01:00] Voice 4: because it's sort of to me it jumps from september 2023 and then at the may 6th meeting we

[1:01:09] Voice 4: decided you know we acknowledge this but the step to say okay let's let's bring this back

[1:01:14] Voice 4: we could do that um and then there was no mention of the public facing legal opinion

[1:01:22] Voice 4: unless i missed it so we talk about we didn't have clarity on the reasons for the in-camera

[1:01:30] Voice 4: nature of the discussion you know being that we were considering legal opinions

[1:01:36] Voice 4: opinions, and that the forum was an opportunity to publicly discuss the issues, including the

[1:01:47] Voice 4: public-facing legal opinions that gave rise to our discussion in September in a forum that could be

[1:01:56] Voice 4: viewed live. So those are the only two things that I'd say could be added, but if they're not

[1:02:04] Voice 4: necessary that's cool too it

[1:02:07] Trustee Patrick: was december 24 uh trust council meeting that we made the motion and

[1:02:11] Trustee Patrick: i i think that's correct that piece of that something to tie that time period would be useful

[1:02:19] okay

[1:02:20] Voice 10: yeah we can add a we can add a reference to that in the second paragraph um or maybe even in

[1:02:28] Voice 10: the first paragraph and we can reference um to discuss the statement of scope immediately

[1:02:32] Voice 10: released and a publicly

[1:02:36] Voice 10: released legal opinion. Maybe that's

[1:02:41] Voice 10: where I'll add a sentence there to say in December 24, trust

[1:02:45] Voice 10: counsel resolved to release that legal opinion and to

[1:02:50] Voice 10: hold a committee of the whole discussion

[1:02:53] Voice 10: to discuss this issue and the legal opinion. Does that work

[1:02:57] Voice 10: for you? Okay. So I'm in that first paragraph to add

[1:03:02] Voice 10: had both

[1:03:04] Voice 9: of those references yeah

[1:03:14] Trustee Patrick: i mean i i think my only concern is the third paragraph

[1:03:20] Trustee Patrick: did that meeting on may i mean it was a committee of the whole it really didn't make many

[1:03:32] Trustee Patrick: recommendations um while there was general it says while there was general agreement

[1:03:37] Trustee Patrick: that the interpretation arrived at remains reasoned and balanced i mean is can we say that

[1:03:44] Trustee Patrick: without there wasn't a there wasn't a resolution made to that effect i just want to make sure we're

[1:03:51] Trustee Patrick: not stepping into another criticism your vice chairs feel that's i mean any comments uh vice

[1:04:18] Trustee Patrick: chair peterson well

[1:04:19] Voice 8: um that's kind of and i'm actually surprised at how much of my tax survived

[1:04:26] Voice 8: but that's why i use general agreement because uh it doesn't say that it's unanimous or a consensus

[1:04:33] Voice 8: or a resolution and that's that was sort of the gist of general agreement it's kind of general

[1:04:40] Voice 8: agreement

[1:04:40] Trustee Patrick: more than than any other changes other than adding references we discussed to the uh

[1:04:53] Trustee Patrick: laying the table for that meeting the resolution from december 24th to go ahead so what i'll add

[1:05:04] Voice 10: to the end of that first paragraph is at its december 2024 trust council meeting uh oh sorry

[1:05:10] Voice 10: so the first sentence will say released on september 26 2023 and a related publicly released

[1:05:17] Voice 10: legal opinion at its december 2024 trust council meeting trust council resolved to release that

[1:05:22] Voice 10: legal opinion and to hold a committee of the whole meeting to further discuss this topic

[1:05:28] Voice 10: so that would be the revised version so if you're good with that i think you can

[1:05:33] Voice 10: And we just need you to do the recommended motion

[1:05:36] Voice 10: and approve the draft May 6th Committee Summary

[1:05:39] Voice 10: as edited for publication on the Islands Trust website.

[1:05:44] Trustee Patrick: Thanks, Chair Peterson.

[1:05:48] Voice 8: Just in that amendment that you're adding there,

[1:05:53] Voice 8: maybe for something that mentioned

[1:05:55] Voice 8: that we decided to hold the committee

[1:05:58] Voice 8: the whole something to do with that,

[1:06:03] Voice 8: that it was available or in public in some way

[1:06:09] Voice 8: or as a method of having the discussion in public.

[1:06:13] Voice 8: I don't know.

[1:06:14] Voice 8: Maybe I'm

[1:06:14] Voice 10: getting

[1:06:15] Voice 8: into the weeds there.

[1:06:17] Voice 10: To hold a committee of the whole meeting

[1:06:18] Voice 10: to further discuss this topic in a public forum.

[1:06:24] Voice 10: How's that work?

[1:06:25] Voice 10: Love it.

[1:06:25] Voice 10: Yeah.

[1:06:28] Trustee Patrick: Vice Chair Peterson,

[1:06:29] Trustee Patrick: would you like to proceed with that motion on page 40

[1:06:33] Trustee Patrick: as amended?

[1:06:42] Trustee Patrick: Who would like to make the motion?

[1:06:44] Trustee Patrick: Sorry, I was just

[1:06:45] Voice 8: wandering around there.

[1:06:50] Voice 8: Oh, no.

[1:06:53] Voice 8: That's a trust council request for decision.

[1:06:58] Voice 8: So it would be that executive committee forward the May 6th committee,

[1:07:06] Voice 8: the whole meeting summary for approval or to trust council for approval?

[1:07:14] Trustee Patrick: I guess is that the intent of staff to have trust council approve this

[1:07:18] Trustee Patrick: summary sorry

[1:07:19] Voice 10: that's an error on my part um that should have read that executive committee

[1:07:23] Voice 10: approved okay

[1:07:24] Voice 10: there's an issue with executive committee uh approving this

[1:07:27] Voice 8: on trust council's

[1:07:28] Voice 8: path all right i move that i move that executive committee approved the draft may 6 community of

[1:07:36] Voice 8: the whole meeting summary as amended for publication on the island's trust website

[1:07:41] Voice 8: is

[1:07:42] Trustee Patrick: there a second second by trustee mod our vice chair mod uh is there any discussion

[1:07:47] Trustee Patrick: discussion i'll call the vote all those in favor that carries thank you okay so moving on we're at

[1:08:01] Trustee Patrick: it's 10 30 here if people just wave if anyone needs a break just please bring it to their

[1:08:06] Trustee Patrick: attention otherwise i'm going to keep keep moving forward uh we have item 10.1.2.1

[1:08:12] Trustee Patrick: on page 43 cultural safety workshop request for decision over to director freighter

[1:08:20] Trustee Patrick: Sure.

[1:08:22] Voice 12: Thank you, Chair. This is this briefing or this request for decision is being brought to you to seek direction from staff are seeking direction to organize professional development workshops focused on Indigenous specific racism.

[1:08:34] Voice 12: We've looked at it and think the budget can accommodate up to 20 participants. It's over four days, so significant amount of training.

[1:08:42] Voice 12: So we're recommending a process to pull trustees to seek interest on this, looking particularly for trustees who plan to run again.

[1:08:49] Voice 12: So the investment of effort and cost by those trustees might be done for those who plan to attempt to stay with Islands Trust through the next election.

[1:09:00] Voice 12: Our Senior Indigenous Relations Advisor, Joe Elliott, is on the call if you have questions for him regarding this.

[1:09:06] Voice 12: Otherwise, we're just looking for someone to move the motion and we'll go ahead and schedule it such that we can deliver it in November and February as proposed.

[1:09:17] Trustee Patrick: Any questions for Steph?

[1:09:19] Trustee Patrick: There are none. Is there someone willing to move forward with the recommendation?

[1:09:27] Trustee Patrick: Vice Chair Peterson.

[1:09:29] Voice 8: Yeah, no questions, but thanks for bringing this and look forward to this happening.

[1:09:37] Voice 8: I move that Executive Committee approve the delivery of two professional development workshops

[1:09:42] Voice 8: focused on addressing Indigenous-specific racism for 20 participants,

[1:09:47] Voice 8: composed or comprised of at least 10 staff and up to 10 trustees with priority to chair vice

[1:09:55] Voice 8: chairs conservancy chairs and trustees in the reconciliation learning group who intend to run

[1:10:00] Voice 8: for office again with any spots not taken by trustees to be used by staff that will be engaging

[1:10:07] Voice 8: with first nations before

[1:10:09] Trustee Patrick: we second that um i just i who intend to run for office again i'm wondering

[1:10:16] Trustee Patrick: do we really need to have that in there um i understand i understand the intent and i think

[1:10:22] Trustee Patrick: there may be other ways we could message that but i also look at trustees learning and carrying on

[1:10:30] Trustee Patrick: their journey of reconciliation in their communities too if they you know for whatever

[1:10:35] Trustee Patrick: reason don't wish to carry on as a trustee so we're advancing learning but if vice chairs are

[1:10:44] Trustee Patrick: are happy with that I'll take a second on the motion as read up by Vice Chair Elliott well yeah

[1:10:49] Voice 4: I do have a

[1:10:49] Voice 4: question on that as well it it I mean I understand the priority um for those in in roles

[1:10:59] Voice 4: who are leading committees and trustees in the learning reconciliation learning group I would

[1:11:05] Voice 4: say who intend to run for office again could be taken out because um I think the number will be

[1:11:12] Voice 4: quite small anyways 10 trustees is almost going to be taken up by chairs vice chairs and conservancy

[1:11:20] Voice 4: chair so i mean that could be part of the briefing i don't know if it needs to be in the resolution

[1:11:27] Trustee Patrick: yeah that's my concern i think again we can stress that in the briefing but not

[1:11:31] Trustee Patrick: or encourage courage that in the briefing for for trustees that are considering uh vice chair

[1:11:38] Trustee Patrick: Chair Peterson, would you be okay if we remove that

[1:11:41] Trustee Patrick: with priority from the motion that you read?

[1:11:46] Voice 13: It hasn't

[1:11:47] Voice 8: been seconded yet.

[1:11:48] Trustee Patrick: With priority?

[1:11:50] Voice 8: Do we want to just remove who in, sorry,

[1:11:53] Voice 8: who intend to run for office again, just remove that?

[1:11:56] Trustee Patrick: Correct, yes.

[1:11:57] Voice 8: Yeah, I think that's reasonable.

[1:11:59] Voice 8: And yeah, it could show up in the briefing.

[1:12:01] Trustee Patrick: All right.

[1:12:02] Trustee Patrick: And Vice Chair Elliott is seconding that motion with that change.

[1:12:07] Trustee Patrick: Okay.

[1:12:07] Trustee Patrick: Okay. Is there any discussion? I'll call the vote then. All those in favor? And that carries.

[1:12:18] Trustee Patrick: Thank you so much. And thank you, Joe Elliott, for bringing this and looking forward to that

[1:12:26] Trustee Patrick: training. It's going to be very worthwhile. Okay. Moving on to 10.1.2.2. This is a proposed

[1:12:34] Trustee Patrick: agreement with the SARTLIP and SACIM First Nations via the WSANIC Leadership Council

[1:12:39] Trustee Patrick: Council request for decision on page 46.

[1:12:42] Trustee Patrick: So again, Director Freider.

[1:12:44] Voice 12: Thank you.

[1:12:45] Voice 12: This is being brought back to you at your request.

[1:12:47] Voice 12: You had asked us to look into some options with regard to correspondence you had previously

[1:12:51] Voice 12: received from the West Saanich Leadership Council Society.

[1:12:54] Voice 12: So having looked into it now, we would need to hold the agreements with Startlip and SACIM

[1:12:58] Voice 12: First Nation.

[1:13:00] Voice 12: So now that we know that that's the proposed approach, we are recommending to you these

[1:13:04] Voice 12: motions.

[1:13:04] Voice 12: the first is to ask us to work with those nations via to work with the nations via the

[1:13:09] Voice 12: leadership council society to develop an agreement and also that we recommend at this

[1:13:15] Voice 12: time that you forward the correspondence that was received to trust council for its information as

[1:13:21] Voice 12: well as to the conservancy board as the conservancy board may wish to undertake its own negotiation of

[1:13:26] Voice 12: an agreement

[1:13:27] Voice 13: vice

[1:13:28] Trustee Patrick: chairs any questions if not we'll have one of the vice chairs proceed with

[1:13:34] Trustee Patrick: the resolution or recommendations?

[1:13:39] Voice 4: Sure, I'd be happy to move that. Please proceed.

[1:13:43] Voice 4: I move that

[1:13:44] Voice 4: Executive Committee request staff to cooperate with SARTLIP First Nation and SACIM First Nation

[1:13:49] Voice 4: via the Wasaytnich Leadership Council Society to develop an agreement for Trust Council

[1:13:55] Voice 4: consideration.

[1:13:56] Trustee Patrick: Is there a second? Second by Vice Chair Maude. Any discussion? All the vote,

[1:14:02] Trustee Patrick: all those in favor that carries second motion i

[1:14:10] Voice 4: move that executive committee forward the march

[1:14:12] Voice 4: 11th 2025 letter from chief don tom sartlip first nation and chief tanya jimmy of take home first

[1:14:18] Voice 4: nation requesting a memo memorandum of understanding between islands trust council and

[1:14:26] Voice 4: with satanich leadership council society to the islands trust conservancy board and the islands

[1:14:31] Voice 4: trust council they're

[1:14:33] Trustee Patrick: at second second by uh vice chair peterson any discussion tell the vote all

[1:14:40] Trustee Patrick: those oh

[1:14:40] Trustee Patrick: sorry who's having discussion go ahead uh sorry

[1:14:44] Voice 4: he sent to bowen council or would they

[1:14:49] Voice 4: get it via islands trust council good question

[1:14:53] Voice 12: director freder um because bowen island is not

[1:14:57] Voice 12: within the way to say niche leadership society are those first nations areas of interest i don't

[1:15:02] Voice 12: I don't believe this is one that would be forwarded to Bowen Island Municipality for its consideration, but certainly they could become aware of it through its inclusion in the Island Stress Council agenda.

[1:15:11] Trustee Patrick: Thank you. Any further debate? I'll call the question then. All those in favor? That carries.

[1:15:21] Trustee Patrick: Thank you very much. It's great to see us moving forward and entering agreements with the many First Nations.

[1:15:31] Trustee Patrick: okay we are on to item 10.1.2.3 the policy statement amendment project update on page 51

[1:15:41] Trustee Patrick: and this must be you again director freighter it

[1:15:45] Voice 12: is thank you um so this is being brought to you

[1:15:48] Voice 12: to give you an update of where we're at with the policy statement amendment project both timelines

[1:15:52] Voice 12: and milestones um you'll see that we've attached a work you know proposed um next steps for you

[1:15:58] Voice 12: on the attached document in there for consideration today particularly is the

[1:16:05] Voice 12: consideration around the committee of the whole meeting on may 29th that following this meeting

[1:16:09] Voice 12: should you agree with us we're going to propose cancellation of that meeting and propose that

[1:16:13] Voice 12: someone move it through our double pre-work resolution without meeting and then we would

[1:16:18] Voice 12: propose that trust programs committee take that spot instead to continue its work if you could

[1:16:24] Voice 12: continue scrolling down please alexandra um here's sort of the next the planned next steps um would

[1:16:31] Voice 12: be to um look at a new committee of the whole date we've identified july 7th probably as the most

[1:16:38] Voice 12: probable one um we've got some long weekends coming so we're trying to dodge around those

[1:16:44] Voice 12: to ensure maximum attendance um and as you'll see there uh may 29th we're proposing that it

[1:16:50] Voice 12: would continue to be policy advice to trust programs committee at that meeting we are hoping

[1:16:55] Voice 12: to bring in some outstanding items that have been raised by trustees but in addition we're hoping to

[1:17:01] Voice 12: provide some copy edits we've been through the we're going through the document now and identified

[1:17:05] Voice 12: some areas where language could be made more clear or more accurate and also we intend to go back

[1:17:10] Voice 12: through all the first nations feedback and identify any areas where there might have been

[1:17:14] Voice 12: some policy options that hadn't been yet provided then following that we're going to bring you

[1:17:20] Voice 12: communication and engagement briefing to your June 4th meeting. We're following the final review by

[1:17:25] Voice 12: Trust Programs Committee. We're going to send it off for legal review. We would then be bringing

[1:17:29] Voice 12: all of that back to a special meeting of the Committee of the Whole proposed for July 7th.

[1:17:37] Voice 12: And then we would be undertaking more procedural steps and all tracking towards July 30th. Oh no,

[1:17:46] Voice 12: know if you could go down a little bit further I think it was now in August we're looking towards

[1:17:52] Voice 12: yeah July 30th first reading potentially and I think we were now potentially I'm going to ask

[1:17:56] Voice 12: trust honor humans to hop in here I think we were that's right before no July 30th that's right

[1:18:03] Voice 12: sorry July 30th uh trust council special meeting so later than what trust council had planned but

[1:18:10] Voice 12: But I think this is really the most reasonable approach to undertake to get a reasoned, reviewed document to Trust Council for consideration to set us up for the most smooth consideration possible.

[1:18:23] Voice 12: I'm happy to take questions and all that.

[1:18:25] Voice 12: And as a takeaway, as I noted, we would be looking for agreement to cancel that Committee of the Whole meeting or proposed cancellation of that meeting on May 29th.

[1:18:35] Trustee Patrick: Great questions for Director Brader.

[1:18:40] Trustee Patrick: Vice Chair Elliott?

[1:18:42] Voice 4: Yeah, thank you.

[1:18:43] Voice 4: So the timing of the trust-wide, area-wide mailer going, so executive committee would give feedback July 23rd and that goes out. Are we inviting feedback and people are going to be invited to the town hall that July 29th or what's the mailer feedback? Can you remind me?

[1:19:06] Voice 12: yeah so the mailer will be about the public engagement options in general so we're just

[1:19:11] Voice 12: looking for you to tell us and approve that communications piece that is not about first

[1:19:15] Voice 12: reading so they're separate we've got you know the giant project tracking for the various

[1:19:19] Voice 12: communication pieces for the public the broader public engagement that's planned um the town hall

[1:19:25] Voice 12: is simply associated with first reading so we would be intending for you to host an afternoon

[1:19:30] Voice 12: and or evening event um prior to first reading to give the public an opportunity to come in

[1:19:35] Voice 12: The mailer would simply be about future public engagement activities.

[1:19:42] Trustee Patrick: I'm going to look to Jason Yeomans first.

[1:19:47] Voice 2: Thank you, Chair.

[1:19:48] Voice 2: I was just going to note that the mailer will not go out until after first reading.

[1:19:53] Voice 2: The fact that it's going to be on EC's agenda is mainly just to give you an opportunity to review some of the content that will inform that later engagement.

[1:20:06] Trustee Patrick: Vice Chair Peterson?

[1:20:09] Voice 8: Yeah, just noting a tiny piece of logistics there that the Trust Programs Committee does have a meeting scheduled for July 30th, so that will have to be rolled into the changes there.

[1:20:22] Voice 8: All

[1:20:28] Trustee Patrick: right. Any further questions, Vice Chair Elliott?

[1:20:32] Trustee Patrick: yep thanks

[1:20:33] Voice 4: um so does this need to come is this coming back to june trust council do we need to

[1:20:39] Voice 4: amend the charter um to allow for more funds because i'm just reading your the capacity

[1:20:48] Voice 4: funding for indigenous governing bodies for early engagement when would that or does that

[1:20:54] Voice 4: to council so thank

[1:20:57] Voice 12: you chair elliott so that is prompting so if we're if we're okay with this we

[1:21:00] Voice 12: We will be coming back to you with new advice at your July 4th or June 4th meeting for materials that flow to Trust Council.

[1:21:06] Voice 12: But I was hoping today if you could scroll back up, Alexandra, towards the bottom of the briefing at the top.

[1:21:12] Voice 12: Just really it's taken us to the next topic we'd like to discuss, which is around the project budget and reflecting.

[1:21:19] Voice 12: If you see here at the end of the briefing here, we had noted for you that through the letter received from the minister,

[1:21:25] Voice 12: the Minister is now signalling that there is an expectation for Islets Trust to work towards consensus with First Nations,

[1:21:33] Voice 12: which is a somewhat higher bar than what has previously been expected for by-laws.

[1:21:38] Voice 12: And we've also heard recently that we are now able to pay referral fees should we choose.

[1:21:45] Voice 12: So given those developments and that some nations have indicated that it's a time consuming effort to participate in the policy statement process

[1:21:52] Voice 12: and that they don't expect that they'll be able to

[1:21:54] Voice 12: without more support for funding.

[1:21:56] Voice 12: We wanted to just bring to your attention

[1:21:58] Voice 12: that there may be a need for more project funding

[1:22:00] Voice 12: to enable further engagement by the nations.

[1:22:04] Voice 12: And so we don't have specific proposals for you at this time,

[1:22:08] Voice 12: but just wanted to prompt that conversation

[1:22:10] Voice 12: and we might then go away and do more work

[1:22:13] Voice 12: and bring back recommendations at your next meeting

[1:22:15] Voice 12: for consideration by Trust Council.

[1:22:17] Voice 12: But would like your thoughts and insights

[1:22:19] Voice 12: before we go and do that work.

[1:22:25] Trustee Patrick: um

[1:22:27] Voice 4: yeah i definitely am supportive of this and wanted to know do you have an update of

[1:22:34] Voice 4: where the policy development is on referral fees or are we just working on policy for

[1:22:43] Voice 4: um so far welcomes and handshakes for um elders who come to meetings

[1:22:53] Voice 12: So I'd love to Director Cermak, who's been leading the work around the engagement on referral fees, but I think we have not made substantive progress, but perhaps I'll let him speak to that.

[1:23:05] Voice 12: But certainly there could be consideration of looking at this holistically and going to nations for a conversation around referrals and the policy statement and some other general topics that we have with them.

[1:23:16] Voice 12: But again, we are needing to do more work before we bring you concrete recommendations.

[1:23:20] Voice 12: nations.

[1:23:24] Trustee Patrick: Yeah, no, I absolutely support that. We should have appropriate budgets for engaging with

[1:23:31] Trustee Patrick: First Nations and get a better idea of what those numbers are. And as we develop our policies and

[1:23:41] Trustee Patrick: capacity fundings, there's also, to me, there's observations I've had, maybe it's happening more

[1:23:46] Trustee Patrick: on Salt Spring than other areas where we have either invited to joint meetings or other meetings

[1:23:54] Trustee Patrick: is being held by other agencies who are hosting the meeting and that they're not um offering um

[1:24:02] Trustee Patrick: any capacity funding for nations that are invited to the table um you know by association it's like

[1:24:09] Trustee Patrick: we're we're hurting our relationships when we know that those those protocols aren't being

[1:24:13] Trustee Patrick: followed or aren't being offered so i think we need to think in some ways as we do our greater

[1:24:18] Trustee Patrick: work in cooperation with the many agencies on the islands that um you know there's we should

[1:24:24] Trustee Patrick: should be working together and making sure we're all advancing our abilities to provide capacity

[1:24:30] Trustee Patrick: funding or support for participation in meetings. So any other comments you're looking then for?

[1:24:46] Trustee Patrick: What direction on this?

[1:24:49] Voice 12: At this time, we're simply advising of where we're heading and we were just

[1:24:53] Voice 12: looking for any insights or feedback as we do this work and we'll look to bring you new advice

[1:24:56] Voice 12: at your next meeting um yeah so but if if yeah so that's what we're looking for is this um it with

[1:25:03] Voice 12: not hearing any uh concerns we're going to be proposing that there be an rwm to cancel the may

[1:25:08] Voice 12: 29th committee of the whole meeting in anticipation of that happening trust programs committee has

[1:25:12] Voice 12: already scheduled a meeting for that day so we think that process should be quite smooth and

[1:25:16] Voice 12: then we'll bring back some revised um information for trust council's consideration that you'll have

[1:25:20] Voice 12: on your next agenda.

[1:25:23] Trustee Patrick: Vice Chair Elliott?

[1:25:26] Voice 4: Yeah, thank you. No concerns other than I cannot make

[1:25:30] Voice 4: a June 27th special meeting. I've got a conflict there. So just check in with everybody else that

[1:25:39] Voice 4: they can be there and we can reach quorum.

[1:25:43] Trustee Patrick: My only comment is hearing reactions for the

[1:25:48] Trustee Patrick: minister's meeting letter, which we'll be discussing later is, you know, there may be

[1:25:52] Trustee Patrick: some that feel that we have to stop all work. And I think that conversation is going to come

[1:25:57] Trustee Patrick: back again. I think we should be preparing for that. I think, you know, what are the risks of

[1:26:03] Trustee Patrick: not amending the, you know, we have the current document that continues on as being the trust

[1:26:09] Trustee Patrick: policy statement. What are the benefits of moving forward? And I'm in hopes that we will have

[1:26:13] Trustee Patrick: conversations with the minister in the more near term to really have that conversation and be able

[1:26:20] Trustee Patrick: to say what are the risks of of having a 1992 vintage document that doesn't have any protections

[1:26:27] Trustee Patrick: in it today versus it moving forward all right any other comments all right then um looking forward

[1:26:42] Trustee Patrick: to seeing this i guess back to our next meeting if

[1:26:46] Voice 10: i may chair can i suggest now might if uh but

[1:26:49] Voice 10: now might be a good time for a brief break i think the next couple of items might uh warrant a fairly

[1:26:54] Voice 10: lengthy discussion so if there's a need for a break now might be a good point thank you for

[1:26:58] Trustee Patrick: asking if uh no no arguments we'll take uh how much time do we need 10 or 15 minutes

[1:27:04] Trustee Patrick: people prefer 15 15 i'm hearing 15 all right

[1:27:10] Trustee Patrick: so back at 11 11 a.m then so thank you

[1:43:21] Trustee Patrick: All right. Vice Chairs, are you back? We have at least three of us. That's good. Okay. Director

[1:43:45] Trustee Patrick: Frater, are you back on? Sure. And I see. Yes, we are. So let's proceed forward. We're just coming

[1:43:54] Trustee Patrick: back from a break and we're at item 10.1.2.4, Policy Statement Amendment Project Phase 4

[1:43:59] Trustee Patrick: Survey Briefing begins on page 56 of the agenda package. Over to you, Director Frater.

[1:44:04] Voice 12: Thank you very much. I've just checked with Senior Policy Advisor Eumanns, and he's prepared to speak to this one. So I'll pass it over to him.

[1:44:12] Trustee Patrick: Welcome.

[1:44:12] Voice 12: Thank you.

[1:44:15] Voice 2: Thank you, Chair. This is just a quick opportunity for Executive Committee to take a preliminary look at how staff are proposing to structure the survey that is intended to go out following first reading of the document in the commencement of public engagement around the new policy statement.

[1:44:33] Voice 2: statement.

[1:44:34] Voice 2: This follows on a February EC meeting, I think, where we sort of generally described the type

[1:44:41] Voice 2: of survey that we would likely attempt to put together in service of phase four of community

[1:44:45] Voice 2: engagement on the document, and this is your look at sort of a first cut at that survey.

[1:44:52] Voice 2: It is lacking some of the detail, of course, that the final version would entail, including

[1:44:57] Voice 2: a preamble describing sort of what the policy statement is and the purpose of the survey,

[1:45:02] Voice 2: And additionally, our great new program coordinator has already inputted it into SurveyMonkey so that we can optimize how to provide the information that people need to answer the questions within the survey itself.

[1:45:19] Voice 2: Because as I've learned, you can't actually leave SurveyMonkey once you're in the middle of a survey.

[1:45:24] Voice 2: You can if you're on a desktop computer and can toggle between tabs, but it's a lot harder to do if you happen to be filling it out on the phone.

[1:45:30] Voice 2: So we're just trying to optimize the survey design to minimize the amount of juggling between pages and tabs that people have to do while they're filling out the survey.

[1:45:39] Voice 2: As noted in the covering briefing, I essentially stole the framing of the questions from a City of Cranbrook survey that was done in phase three of their OCP update project.

[1:45:52] Voice 2: That community engagement was done by the consulting firm Urban Systems and have obviously tailored the questions a little bit to reflect the Islands Trust context.

[1:46:02] Voice 2: $5,000 has been allocated in this year's project budget to seek some consultant assistance on both the survey design and on helping with the online open house that's planned as part of the community engagement as well.

[1:46:18] Voice 2: Well, we haven't sought that survey design assistance yet, but we will shortly.

[1:46:22] Voice 2: So I'll hear any feedback that you have today.

[1:46:24] Voice 2: Take that and incorporate it into the survey, and then we'll go seek some advice from a consultant.

[1:46:31] Voice 2: And then Executive Committee will have a chance for a final review of the proposed survey before its deployment to make sure that we have indeed got it right.

[1:46:39] Voice 2: So really, just checking in with you today, if you have any thoughts on the length of the survey, the level of question detail,

[1:46:45] Voice 2: You can see that we're not proposing that this be a referendum on every single policy in the policy statement, more it's a general temperature check of did the Islands Trust get it right? And will the policies that are proposed achieve the goals that the trust has identified as being what it wants to achieve within this policy statement? And any other questions or comments that you have? Thank you.

[1:47:12] Trustee Patrick: vice chairs questions for staff comments vice chair leah

[1:47:22] Voice 4: okay i'll go i'm in survey land over

[1:47:26] Voice 4: here on gabrielle we've got two closing this week so um chair patrick just a note to you i don't

[1:47:33] Voice 4: know you're a member of the local trust committee you should be able to answer that question

[1:47:35] Voice 4: that survey um so yeah top of mind is length of surveys uh and i'd say the repetition of all the

[1:47:44] Voice 4: questions, it doesn't lead me to any deep thinking. So I'm wondering if we can either group

[1:47:59] Voice 4: some of the later questions together in, sorry, what section is that? The one with the particularly

[1:48:06] Voice 4: long list, the objective five, fostering sustainable stewardship. So, you know,

[1:48:13] Voice 4: freshwater should be a standalone forest land should be a standalone maybe egg lands

[1:48:19] Voice 4: um but am i right in thinking there's maybe only two policies on soil and fill and one or two on

[1:48:27] Voice 4: emissions um do we need to have questions on each of them could they be grouped together and how

[1:48:35] Voice 4: How might we present the questions in a way that doesn't just lead to repetition, people

[1:48:43] Voice 4: checking out?

[1:48:45] Voice 2: Okay, we can certainly explore opportunities to consolidate some of the questions and to

[1:48:53] Voice 2: think about ways to avoid the repetition that, yes, just makes it kind of drone on.

[1:49:02] Voice 4: Thanks, and a follow-up.

[1:49:04] Voice 4: The last question might be the one that's got the most value.

[1:49:07] Voice 4: you. And I know we don't want to have a lot of questions with qualitative responses that are hard

[1:49:16] Voice 4: to input. But is there anything else you would like to tell us about the draft new Islands Trust

[1:49:24] Voice 4: policy statement? I don't know, could that be put earlier in the survey? Does it have to be after

[1:49:34] Voice 4: after all the other questions are asked, because that might be one that we actually want people

[1:49:40] Voice 4: to answer. Like, what are we missing? What are the opportunities? It's not a scan. Maybe it's

[1:49:48] Voice 4: not a scan for what are we missing? Because, gosh, it's pretty exhaustive. But I wouldn't

[1:49:55] Voice 4: want people to tire as they get to the end of this survey and then not, you know, if they've

[1:49:59] Voice 4: got new information um not want to put that in okay that's all my questions thank

[1:50:06] Trustee Patrick: you vice chair

[1:50:06] Trustee Patrick: peterson uh

[1:50:11] Voice 8: thank you chair i i had a stick concern on page 57 um question five under

[1:50:23] Voice 8: reconciliation principles and i recognize that this language is uh goes throughout the document

[1:50:30] Voice 8: but uh where it says the reconciliation principles that you feel are missing not needed

[1:50:39] Voice 8: or need further improvement the not needed part there i just i'm a little feeling a little

[1:50:47] Voice 8: cautious about opening that um door uh explicitly um i think there's a variety of viewpoints i

[1:50:59] Voice 8: I guess, from members of the public.

[1:51:02] Voice 8: And I just wouldn't want to invite negative commentary on that.

[1:51:11] Voice 8: So I'm just feeling a little cautious about that language for that question.

[1:51:17] Voice 8: And maybe I'm being overly cautious, but I've just had to state that.

[1:51:27] Trustee Patrick: Go ahead, Jason.

[1:51:30] Voice 2: Yeah, to Trustee Peterson's point,

[1:51:32] Voice 2: if you could see the staff markup of the original briefing, as we bounce this back and forth,

[1:51:39] Voice 2: you will see that there was lots of commentary on that very question about the wisdom or lack

[1:51:44] Voice 2: thereof of calling into question the validity, I guess, of the reconciliation principles,

[1:51:51] Voice 2: or even opening the door for people to provide an opinion about them.

[1:51:56] Voice 2: Um, so of course the, the two sides to that are one, we take that, we take these reconciliation principles as a given of the organization and stand firmly behind them and don't ask people's opinion about them because the organization has chosen a direction, which is a commitment to reconciliation.

[1:52:15] Voice 2: Then, but of course, if we don't include them in the survey, then that itself is going to be noticed and noted by anybody who's reading closely and may prompt comment about why we're not offering the opportunity to provide feedback on those questions.

[1:52:36] Voice 2: So I don't have an answer for you as to what the best way forward is, but hopefully, perhaps through this discussion, we will arrive at that. And I welcome any other contributions from staff if they want to further flesh that out.

[1:52:54] Trustee Patrick: My question is, I am not a survey expert at all, but could there be like a short and long form version?

[1:53:06] Trustee Patrick: I just see this as quite a commitment to get someone to go through, you know, they're going to have to read the entire trust policy statement, understand it, and be able to answer these questions.

[1:53:17] Trustee Patrick: And I think that's asking a lot of many of the islanders.

[1:53:20] Trustee Patrick: Could there be a short version that gets us some of the general impressions or understandings or, you know, still gets that beginning part where we get some education out there as to what this document is?

[1:53:34] Trustee Patrick: But I think if we could have just a short few questions that would give us a, we're kind of going the right way or it's good direction or something much higher level.

[1:53:44] Trustee Patrick: level. It could be, absolutely would be repeated questions in the long form so that you would be

[1:53:50] Trustee Patrick: getting everybody to respond to the same set of questions, but the deeper ones. Is that possible?

[1:54:02] Voice 2: Anything is possible. We can certainly look into it and through the looking into it, I guess,

[1:54:07] Voice 2: we'll determine whether it's advisable.

[1:54:10] Trustee Patrick: Director Frater?

[1:54:12] Voice 12: Certainly we'll be going to some survey

[1:54:14] Voice 12: experts for review of this survey. And that's a question we can pose to them around their

[1:54:18] Voice 12: thoughts around the pros and cons of that approach. Yeah.

[1:54:23] Trustee Patrick: I also was going to just ask

[1:54:25] Trustee Patrick: another question regarding like a test case is, I don't know if running a test on the trustees of

[1:54:32] Trustee Patrick: their feedback to the survey or getting a broader input on it, or if we have, I really think there'd

[1:54:39] Trustee Patrick: be a good benefit of having a group of people sort of across the trust area that we also kind

[1:54:44] Trustee Patrick: kind of test on a regular basis to sort of get some feedback on our surveys to make them most useful.

[1:54:50] Trustee Patrick: But Vice Chair Elliott?

[1:54:52] Voice 4: I think that's actually an excellent idea because we, I mean, we keep learning how surveys, you know,

[1:55:01] Voice 4: resonate with people and not, and there's always things to be learned.

[1:55:05] Voice 4: But I think having a focus group would be really interesting.

[1:55:09] Voice 4: interesting um i don't know if we've given direction on this and this probably takes in a

[1:55:15] Voice 4: different direction and the answer is probably no so i'm fine with that but uh questions on the

[1:55:20] Voice 4: process how how people learned about the policy statement amendment project uh how long have

[1:55:30] Voice 4: they been engaged with it have they given comment on previous drafts um that kind of uh

[1:55:40] Voice 4: question. I guess their relationship to the Policy Statement Project in general, is that

[1:55:45] Voice 4: out of scope for this?

[1:55:52] Voice 2: Sorry, I'm just scribbling. Director

[1:55:55] Voice 12: Frater? That hadn't been planned to be

[1:55:59] Voice 12: in scope. It's not really within what was previously intended. We can consider that. I

[1:56:04] Voice 12: guess I would turn back to Executive Committee and say, in asking that question of the public,

[1:56:09] Voice 12: what would you gain, whether someone had engaged previously or is new to engaging? There might be

[1:56:13] Voice 12: a whole separate survey that could be done at the end of the project to sort of identify

[1:56:18] Voice 12: what people's impressions of the entirety of the project was, knowing that we've had

[1:56:22] Voice 12: a huge population change through the COVID times for the project and have a great deal

[1:56:26] Voice 12: of newcomers, but it might be confusing for survey respondents to have sort of questions

[1:56:33] Voice 12: about the project in the same survey about the content of the document, and I see the

[1:56:36] Voice 12: CAO has raised his hand.

[1:56:39] Voice 10: Thank you, Chair.

[1:56:40] Voice 10: Yeah, I think to add to that, as a general rule, it's not wise to survey folks on things

[1:56:45] Voice 10: where you're not in a position to act on what you hear.

[1:56:50] Voice 10: And so I think asking at this point about the extent to which folks have been engaged

[1:56:56] Voice 10: in the process, we can't change what has done, but also we'd only want to do that if we were

[1:57:04] Voice 10: actually going to have that inform future engagements and if Trust Council wanted to

[1:57:10] Voice 10: consider that.

[1:57:11] Voice 10: On the point just about sort of broader focus testing and discussion around surveys, in this particular case, that's precisely why, as Director Frater has said, we will plan to engage some external expertise to help us inform the design of this survey as well.

[1:57:26] Voice 10: I think there is a broader piece of work that we can do as an organization that maybe looks at that question around how and when we administer surveys more generally.

[1:57:35] Voice 10: But for this particular piece, that's where we would bring in that outside expertise, because, of course, they have that experience around design and what works best for a particular, to achieve a particular outcome. Thanks.

[1:57:48] Trustee Patrick: Thanks, Julia.

[1:57:51] Voice 4: Yeah, thanks for that. It was more to learn where people have weighed in before so that we can, you know, learn from the process, but I totally get it.

[1:58:02] Voice 4: But will there be questions about are they residents, you know, full time living in the trust area? Are they from all over B.C.? Is this going to be open to everybody all over B.C. as well?

[1:58:18] Voice 2: Go ahead.

[1:58:20] Voice 2: It will be open to people from all over BC. I think those demographic type questions, to echo CAO Broney's comment, I guess the value of them depends on how you intend to use the information that they glean.

[1:58:40] Voice 2: Like, what do you intend to do or how do you intend to process the results of the survey based on the demographics of the respondents?

[1:58:52] Voice 2: And do you intend to analyze how questions are responded to based on the demographics of the person who is responding to the question?

[1:59:01] Voice 2: And that's certainly not a level of analysis that Islands Trust has ever done, I think, on surveys.

[1:59:12] Voice 4: Vice Chair Elliott?

[1:59:12] Voice 4: Well, then what are the controls for, you know, multiple respondents from the same households or like a wholesale lobby group to get people from outside of BC to, you know, answer a certain way to questions?

[1:59:31] Voice 4: Like, I just have, like, just because we haven't used that information doesn't mean it isn't valuable in terms of analysis and metrics, but probably I'm overthinking it.

[1:59:49] Voice 4: Director Freider?

[1:59:51] Voice 12: I can attempt to answer that and invite Senior Policy Advisor Humans to jump in, too.

[1:59:56] Voice 12: So with regard to the controls,

[2:00:00] Voice 12: it's a SurveyMonkey survey, really where, you know, the only restriction is you can only have

[2:00:05] Voice 12: one IP address per survey. But that doesn't preclude, you know, people filling it out on

[2:00:09] Voice 12: multiple devices, for example. To undertake a proper survey, you know, through BC statistics,

[2:00:18] Voice 12: it would be, you know, hugely expensive for the Allen's Trust, particularly given the number of

[2:00:23] Voice 12: people we're reaching out to. So this is sort of the best we can offer at this time. I'm sorry,

[2:00:29] Voice 12: I missed the first part of your question.

[2:00:30] Voice 12: So that was around the participation and the other,

[2:00:32] Voice 12: oh, around the demographic questions.

[2:00:34] Voice 12: We will speak with the third-party firm

[2:00:36] Voice 12: we're going to engage to talk about this with us.

[2:00:38] Voice 12: Generally, I encourage inclusion of those questions,

[2:00:39] Voice 12: not only for the purpose of the survey under consideration,

[2:00:42] Voice 12: but generally we can track trends over time

[2:00:44] Voice 12: around which communities are we reaching,

[2:00:46] Voice 12: how well are our communications penetrating into community,

[2:00:48] Voice 12: what demographics are we reaching.

[2:00:50] Voice 12: So it's for the survey interpretation itself,

[2:00:52] Voice 12: but also it broadly informs our communications work

[2:00:55] Voice 12: and engagement efforts

[2:00:56] Voice 12: efforts and helps us work towards continuous improvement in those areas.

[2:01:00] Voice 12: There are definitely some underserved demographics, and we want to kind of get a read on, you

[2:01:04] Voice 12: know, those, knowing this is a complicated policy project, so it is certainly going to

[2:01:08] Voice 12: appeal only to a certain set of respondents.

[2:01:13] Trustee Patrick: Yeah, no, that was my understanding, that we generally put those same sort of set questions

[2:01:18] Trustee Patrick: in front of every survey we have, so we have that gauge of kind of who and where is coming

[2:01:24] Trustee Patrick: from, and I think it is important.

[2:01:31] Trustee Patrick: Any other questions? Go ahead, Jason.

[2:01:41] Voice 2: Sure. Thank you, Chair. Just if I can offer a brief summary of the sort of main thrust of what I've heard here today from the trustees, it is primarily that we should look for ways to shorten it, either through consolidation of questions or, as Chair Patrick proposed, creating a short form and a long form, if that is indeed possible.

[2:02:02] Trustee Patrick: Yeah. And I encourage us to think of how we could create either a focus group or a small group that we could use from time to time to get feedback and as well consider whether the trustees themselves are a feedback loop so that they feel that they've participated in it.

[2:02:19] Trustee Patrick: I think the more the trustees overall feel engaged in the process, the more likely they're to help push out into the community participation in the survey.

[2:02:32] Trustee Patrick: Any other comments on the survey at this time or any other feedback that staff would like on this survey?

[2:02:42] Voice 12: Thank you, Chair. I think that's the temperature take we were looking for.

[2:02:44] Voice 12: We're going to go off now and work with our third party folks to refine it and we'll bring it back.

[2:02:49] Trustee Patrick: All right. Thank you very much. And thanks for this early opportunity to see it.

[2:02:54] Trustee Patrick: it okay on to item 10.1.2.5 which is the 2024-25 annual report approval of executive committee

[2:03:03] Trustee Patrick: sections that's a request for decision beginning on page 63 of the agenda package and this must

[2:03:09] Trustee Patrick: be director freighter once again thank

[2:03:12] Voice 12: you very much uh this is your annual uh request for decision

[2:03:15] Voice 12: looking for approval um we are trying to bring you in typically in the past you've been brought

[2:03:19] Voice 12: the entire report including all the executive committee sections at the meeting just before

[2:03:24] Voice 12: council we've worked quite hard to get you these sections in advance so if there's amendments you

[2:03:28] Voice 12: would like we can make those and then bring them back to you at your next meeting uh thank thank

[2:03:33] Voice 12: you for attempting to do all this reading over the weekend uh so we appreciate any feedback you've

[2:03:37] Voice 12: got on the drafted sections and we'll um make those changes for you and then you'll be getting

[2:03:43] Voice 12: the entire report as i mentioned at your next meeting with all the sections combined so look

[2:03:48] Voice 12: yeah staff would just be looking for feedback and if not we're looking for approval

[2:03:53] Trustee Patrick: great place to your

[2:03:53] Voice 12: mind no

[2:03:55] Trustee Maude: thank you chair um just two things that i noted on page 82

[2:04:00] Trustee Maude: um that was the the june trust council meeting on salt spring um the two big missing things

[2:04:08] Trustee Maude: that i thought were because they were the two substantive things that i felt were in that

[2:04:11] Trustee Maude: meeting um one was the address of adam olson the trust council

[2:04:15] Voice 13: i

[2:04:17] Trustee Maude: thought that was very impactful

[2:04:19] Trustee Maude: and merited being noted.

[2:04:22] Trustee Maude: But also Coast Guard did a really good presentation

[2:04:26] Trustee Maude: on abandoned boats, docks, mooring buoys and such

[2:04:32] Trustee Maude: that seems to have got missed.

[2:04:34] Trustee Maude: And to me, those were two highlights for me personally

[2:04:38] Trustee Maude: in that meeting, and they somehow got missed out.

[2:04:43] Trustee Maude: So just two suggestions for additions to that part

[2:04:48] Trustee Maude: part of the otherwise i thought it was a really good thing and yes it was a lot of reading thank

[2:04:53] Trustee Maude: you uh

[2:04:57] Trustee Patrick: vice charlotte uh

[2:05:00] Voice 4: thank you uh so i on the page 70 with the key accomplishments

[2:05:06] Voice 4: uh i do think we might want to consider adding the tiny homes uh enablement project in the trust

[2:05:14] Voice 4: area um that's a good example of uh convening other agencies for work that advances the

[2:05:22] Voice 4: the province's interest in uh developing housing solutions uh so i had sent some texts to morgana

[2:05:29] Voice 4: and um she had a draft coming back to me oh she just updated it so do we want to just uh

[2:05:45] Voice 4: have staff include that and then have that final come back to us or do you want to go through the

[2:05:51] Voice 4: draft now i could put it in the chat specific

[2:06:00] Trustee Patrick: recommendations now so i guess yes as uh to

[2:06:06] Trustee Patrick: would should we make amendments now go ahead director freighter uh

[2:06:15] Voice 12: certainly um if you'd like

[2:06:16] Voice 12: the topic included you can um ask for that amendment and then identify any other topics

[2:06:21] Voice 12: that we might have missed i didn't see anything

[2:06:25] Voice 4: else that was missed but that topic uh and i just

[2:06:32] Voice 4: put it in the chat um yeah it actually the the result of that project could have um some pretty

[2:06:44] Voice 4: good implication or um outcomes for the rest of bc so um i did suggest beefing it up with

[2:06:51] Voice 4: the recommendations included developing the tiny house designation aligning construction standards

[2:06:57] Voice 4: with the mh and the intent of the building code so it's a bit long we could trim that but

[2:07:04] Voice 4: Um, if the executive thinks it's worth including, I believe it should be a

[2:07:14] Trustee Patrick: good project.

[2:07:15] Trustee Patrick: Um, and I guess, could we just, uh, do we have to, you want this specific language or

[2:07:23] Trustee Patrick: could we just say amend by adding, uh, uh, the reference to the tiny home on wheels project?

[2:07:29] Voice 12: Um, certainly you can direct us to do that.

[2:07:31] Voice 12: And when you pass the motion, you can just add in as amended.

[2:07:35] Trustee Patrick: Oh, okay.

[2:07:35] Trustee Patrick: So we don't have to make the specific amendment.

[2:07:38] Trustee Patrick: just make the suggested text okay i

[2:07:40] Voice 12: think that would be fine so if you're in agreement with the

[2:07:42] Voice 12: text that's been provided to you we'll include that yeah

[2:07:45] Trustee Patrick: and uh vice chair mod suggestions with

[2:07:48] Trustee Patrick: the june meeting yeah yep

[2:07:50] Trustee Patrick: okay yeah

[2:07:51] Voice 12: the apologies that was likely just an oversight we forgot to

[2:07:54] Voice 12: check the presentations for that meeting so thank you for drawing that to our attention

[2:07:58] Trustee Patrick: any other changes i guess i just have a process question so we'll be approving these sections but

[2:08:07] Trustee Patrick: but the entire report will travel to Trust Council in June for their approval?

[2:08:12] Voice 12: Yes. So on your June 4th agenda, you'll get all of this again. So should you have additional

[2:08:16] Voice 12: thoughts or edits you'd like to propose at that time, certainly you could. But you'll see it in

[2:08:20] Voice 12: the context of the entirety of the report. So you'll have an opportunity there to read it as

[2:08:24] Voice 12: a whole and identify if there's anything that's gone amiss or doesn't, if the sections are fitting

[2:08:29] Voice 12: together appropriately. And that's at your next meeting. Thank you.

[2:08:34] Trustee Patrick: All right, Vice Chairs,

[2:08:35] Trustee Patrick: If there's no other changes, then we need to make the recommendation on page 63 as amended.

[2:08:50] Trustee Patrick: Vice Chair Elliott?

[2:08:51] Voice 4: I move that Executive Committee approve the following sections of the annual report.

[2:08:58] Voice 4: One, preamble to accomplishments.

[2:09:01] Voice 4: Three, reconciliation and relationship building.

[2:09:04] Voice 4: Four, Executive Committee.

[2:09:05] Voice 4: Five, Legislative Services.

[2:09:07] Voice 4: Six, Climate Action.

[2:09:08] Voice 4: Seven, Bona Municipality.

[2:09:10] Voice 4: Eight, Advocacy.

[2:09:11] Voice 4: nine policy statement amendment project 10 delegations and presentations where is the key

[2:09:21] Voice 4: accomplishments section sorry 11 bylaw compliance and enforcement is it in there somewhere

[2:09:28] Voice 12: it's number two i

[2:09:32] Voice 4: need more sleep for inclusion in the 2024-25 annual report for approval by trust

[2:09:37] Voice 4: council and submission to the minister of housing municipal affairs comma as amended

[2:09:43] Voice 4: Or approve as amended? How do you want that?

[2:09:48] Voice 12: If I might, Chair, the other way to do it would be to add as amended after accomplishments and after number two and number 10.

[2:09:57] Voice 12: That

[2:09:57] Voice 4: would be better.

[2:09:59] Voice 4: So, sorry, Alex, after accomplishments, comma, as amended, and 10 delegations and presentations as amended.

[2:10:09] Voice 5: Noted.

[2:10:11] Trustee Patrick: Great. Is there a second to this motion?

[2:10:14] Trustee Patrick: Second by Vice Chair Mott. Any discussion?

[2:10:18] Trustee Patrick: Call the vote. All those in favor? That carries. Thank you.

[2:10:26] Trustee Patrick: Okay, so we're going to move on to item 10.2.2.

[2:10:30] Trustee Patrick: It's under Trust Area Services, or 10.2.2.1, Bowen Island Advertisement Regarding Island's Trust Request for Decision on page 86.

[2:10:43] Voice 12: Thank you, Chair.

[2:10:44] Trustee Patrick: Over to you.

[2:10:46] Voice 12: Thank you. So as you might remember, well, maybe at your last meeting, we had to inform you just after we had presented on it.

[2:10:53] Voice 12: that the opportunity to have messaging in the Bowen Island Municipal Property Tax Notice was

[2:11:00] Voice 12: unavailable because they're needing the space to talk about the postal strike and how people

[2:11:04] Voice 12: can pay their taxes. So we went away following that meeting and had a conversation that it would

[2:11:08] Voice 12: still we still want to advise that it'd be great to reach out to Bowen Island folks, the community

[2:11:14] Voice 12: around information around Islands Trust using the work that's been done by staff and also with

[2:11:20] Voice 12: that input from trustees. So we're recommending that we take the language that had been previously

[2:11:24] Voice 12: approved and with some small changes, move it into an advertisement to be placed in the Bowen

[2:11:29] Voice 12: Island undercurrent at a cost of, I think it's just over $400. So we're looking for your

[2:11:34] Voice 12: endorsement of that idea. Thank you.

[2:11:37] Trustee Patrick: Thank you very much. Questions from comments from

[2:11:40] Trustee Patrick: vice chairs? If not, one would proceed with the recommendation. Go ahead, Vice Chairman.

[2:11:46] Trustee Patrick: month thank

[2:11:47] Trustee Maude: you chair just sometimes my brain works sometimes it doesn't work i recall that

[2:11:53] Trustee Maude: we we had to cut some content out for space um and if we did i just wondering if staff could advise

[2:12:01] Trustee Maude: maybe we want to sort of add in some of the stuff we took out if in fact that's what we did i might

[2:12:06] Trustee Maude: be confused thank you uh go

[2:12:09] Voice 5: ahead director freighter

[2:12:10] Voice 12: uh you'll see in the attached document

[2:12:11] Voice 12: we have proposed the longer form uh version so that would include all the content that

[2:12:16] Voice 12: that would have previously been included.

[2:12:18] Voice 12: Excellent.

[2:12:20] Trustee Patrick: There's no further comments.

[2:12:21] Trustee Patrick: Does someone want to proceed with the recommendation?

[2:12:24] Trustee Patrick: AJD6.

[2:12:28] Trustee Maude: I'll do it.

[2:12:29] Trustee Maude: The executive approved staff placing an advertisement

[2:12:31] Trustee Maude: in the Bowen Island unincurrent to share

[2:12:32] Trustee Maude: with the Bowen Island community messaging

[2:12:34] Trustee Maude: that had been planned for inclusion

[2:12:36] Trustee Maude: in the Bowen Island Municipality 2025

[2:12:39] Trustee Maude: property tax assessment notice.

[2:12:40] Trustee Patrick: Is there a second?

[2:12:43] Trustee Patrick: Seconded by Vice Chair Peterson.

[2:12:45] Trustee Patrick: Any discussion?

[2:12:46] Trustee Patrick: I'll vote all those in favor.

[2:12:49] Trustee Patrick: and that carries thank you very much now we're on to item 10.2.2.2 which is june 16 2025 say out

[2:12:57] Trustee Patrick: gathering and protocol agreement request for decision on page 89 this must be you director

[2:13:04] Trustee Patrick: freighter it

[2:13:05] Voice 12: is thank you i'm just gonna message joe elliott to let him know the item is up just

[2:13:09] Voice 12: give me just a moment we got there very quickly nope

[2:13:13] Trustee Patrick: take your time thank

[2:13:15] Voice 12: you all right so

[2:13:23] Voice 12: So hopefully you can rejoin the meeting. But in the meantime, I'll start introducing this, which is to seek approval of trust of executive committee to move forward with a development of a protocol agreement with Say Out First Nation.

[2:13:38] Voice 12: We've been speaking with them around the organization of the feast and resulting from that discussion.

[2:13:43] Voice 12: They've also indicated an interest in development of a protocol agreement under policy that's appropriate for executive committee to direct us to initiate the process.

[2:13:51] Voice 12: and then it would go to Trust Council for its consideration.

[2:13:55] Voice 12: And then the second motion is relating to the attached project charter

[2:13:57] Voice 12: to apply for a grant for both the feast and for development of a protocol agreement.

[2:14:04] Voice 12: We have been in conversation with their staff.

[2:14:07] Voice 12: They are working on a letter of support and we have worked through all the details.

[2:14:13] Voice 12: We have good hope that the Union of BC Municipalities would provide the community to community grant

[2:14:18] Voice 12: that would cover off most of the associated costs.

[2:14:20] Voice 12: if not we've sort of dug through our budgets and worked on some contingency plans and can say that

[2:14:25] Voice 12: if that grant was unsuccessful we likely could accommodate it within existing budgets we have

[2:14:31] Voice 12: also identified a potential other grant that we're looking into that we might be able to apply for as

[2:14:34] Voice 12: well so happy to take questions any

[2:14:38] Trustee Patrick: questions from vice chairs uh vice chair peterson thank you the

[2:14:47] Voice 8: director uh answered my first question which was about the contingency and so other than that what

[2:14:54] Voice 8: What I'd like to say is express my appreciation

[2:14:59] Voice 8: for all the work that's got us to this point

[2:15:03] Voice 8: and really looking forward to this.

[2:15:10] Trustee Patrick: Absolutely.

[2:15:11] Trustee Patrick: Vice Chair Elliott?

[2:15:14] Voice 4: I guess I'm just curious about travel costs.

[2:15:17] Voice 4: If it's going to be before Trust Council,

[2:15:22] Voice 4: wouldn't travel costs to Trust Council be covered by that budget?

[2:15:27] Voice 4: it um yeah um

[2:15:34] Voice 12: go ahead director freighter i'm happy to speak to that we've worked out a budget

[2:15:40] Voice 12: that um assumes that trustees that are traveling from more northern islands would spend the night

[2:15:45] Voice 12: so we'd have associated travel costs for them for accommodation and per diems and meals uh the

[2:15:53] Voice 12: budget assumes that southern gulf island trustees are going to come and go that same day and then

[2:15:58] Voice 12: their cost to trust council would be the same as if they were so we've got we've done our best to

[2:16:02] Voice 12: kind of minimize travel costs um for the northern trustees so mileage and so on would be um largely

[2:16:07] Voice 12: allocated to the trust council meeting but then accommodation meals etc would be costed to this

[2:16:12] Voice 12: project and

[2:16:14] Voice 13: we did work we

[2:16:15] Voice 12: also yeah just for we also looked at costs for whether it made better

[2:16:19] Voice 12: sense for southern trustees to then go straight to salt spring but financially um it's much better

[2:16:24] Voice 12: if they just head home and then head to trust council the next day this is also assuming high

[2:16:30] Voice 12: levels of attendance um that it is uncertain whether we'll get that given that it's on a work

[2:16:34] Voice 12: day and people may find it challenging to be away from home for more days in a row um from the north

[2:16:39] Voice 12: so um this is a generous budget that allows for high levels of attendance

[2:16:47] Trustee Patrick: go ahead by charlotte sorry

[2:16:49] Voice 4: so many questions um will we be inviting any ministry staff

[2:16:54] Voice 4: or any other agencies or representatives or this is just council to um to say out um through the

[2:17:05] Voice 12: chair we had not contemplated inviting anyone else this is a relationship building event between the

[2:17:09] Voice 12: two levels of government so we hadn't we hadn't discussed attending and or inviting any other

[2:17:14] Voice 12: external attendees well

[2:17:19] Trustee Patrick: vice chairman yeah

[2:17:21] Trustee Maude: just dovetailing on that you know the one person who's

[2:17:25] Trustee Maude: within the province

[2:17:27] Trustee Maude: who's really been supportive of us

[2:17:29] Trustee Maude: is Mr. Mueller.

[2:17:33] Trustee Maude: You know,

[2:17:34] Trustee Maude: if he was interested

[2:17:37] Trustee Maude: in attending, I think

[2:17:39] Trustee Maude: it would be really

[2:17:41] Trustee Maude: respectful to ask him to

[2:17:43] Trustee Maude: attend this because

[2:17:45] Trustee Maude: he's laid out

[2:17:47] Trustee Maude: the framework for this

[2:17:49] Trustee Maude: stuff so well for us.

[2:17:51] Trustee Maude: He is local

[2:17:52] Trustee Maude: and I just

[2:17:54] Trustee Maude: got a good feeling about we should invite

[2:17:57] Trustee Maude: him but I'll leave it to Director Frater to sort of address that thank you thank

[2:18:03] Voice 12: you we'll take

[2:18:04] Voice 12: away that suggestion and talk with Health First Nation and talk with provincial staff too

[2:18:11] Trustee Patrick: there's no further questions there's recommendations on page 89 I'll

[2:18:19] Trustee Maude: move an executive

[2:18:20] Trustee Maude: committee direct staff to develop a protocol agreement and cooperation to say what First

[2:18:25] Trustee Maude: Nation for a trust council consideration the executive committee is it two motions or one

[2:18:30] Trustee Maude: motion i

[2:18:30] Trustee Patrick: think i'd make two motions please okay so i'll

[2:18:32] Trustee Patrick: make the first

[2:18:32] Trustee Maude: motion thank

[2:18:33] Trustee Patrick: you is there

[2:18:34] Trustee Patrick: a second second by uh vice chair elliott any discussion call the vote then all those in favor

[2:18:46] Trustee Patrick: that carries and

[2:18:48] Trustee Maude: i shall move that executive committee approved the feast with say at first

[2:18:54] Trustee Maude: nation uh project charter and direct staff to apply for and if successful manage a twenty

[2:19:01] Trustee Maude: $20,000 grant from the UBCM community to community grant program to support a relationship building

[2:19:06] Trustee Maude: event with the first nation in development of a protocol agreement.

[2:19:11] Trustee Patrick: Second to that motion,

[2:19:12] Trustee Patrick: Vice Chair Peterson, any discussion? All the vote, all those in favor? And that carries too.

[2:19:19] Trustee Patrick: Thank you so much. Thank you to staff and Joe Elliott for your work to get this to this point.

[2:19:26] Trustee Patrick: I know it's been a long time coming and it's exciting that it's within reach and I'm really

[2:19:32] Trustee Patrick: looking forward to our attendance and building better relationships with SAO. Okay, we're going

[2:19:41] Trustee Patrick: to keep going. It's 11.36. We jump all the way down to, are we to correspondence now? So we're

[2:19:48] Trustee Patrick: at 12.1, which is a letter dated April 28th, Minister Kalin, page 93 of the agenda package.

[2:20:00] Trustee Patrick: is there any staff that want to provide any discussion on this first or we'll get right into

[2:20:07] Trustee Patrick: it uh maybe if

[2:20:10] Voice 10: i can't share just i think a

[2:20:12] Voice 10: couple of considerations off the top one we've i think

[2:20:14] Voice 10: you've already indicated that there's a desire to forward this to june trust council um so we can

[2:20:21] Voice 10: get direction to do that and i would suggest executive committee would also want to consider

[2:20:25] Voice 10: are forwarding it to bowen item municipality and the conservancy formally for for their reference

[2:20:30] Voice 10: as well um i think particularly given uh the concerns raised around the original request of

[2:20:37] Voice 10: the province um around uh the request for review it would be prudent to share this with them as

[2:20:42] Voice 10: well beyond that i'm you know happy for to take uh trustees lead in in discussing the contents

[2:20:49] Voice 10: and if staff can provide any uh input or advice we're happy to do that um

[2:20:54] Trustee Patrick: i think it's also

[2:20:55] Trustee Patrick: important to note that while the date the letter is dated april 28th that did not travel um to uh

[2:21:01] Trustee Patrick: any of our uh hands until may 7th um due to some errors at the ministry email that they had sent

[2:21:11] Trustee Patrick: to so um i also know i mean i i feel strongly that um i think it's important that we get a

[2:21:19] Trustee Patrick: a meeting with the minister still just to speak with him as far as an agency that represents

[2:21:24] Trustee Patrick: 35,000 people in BC. And I would like to be able to respond and at least request a meeting with

[2:21:33] Trustee Patrick: the minister. I think would be important. Vice Chair Elliott?

[2:21:45] Voice 4: Yeah, there's a lot to unpack and

[2:21:47] Voice 4: and I don't want to get into the content too much,

[2:21:51] Voice 4: but would that be appropriate to ask for another meeting

[2:22:00] Voice 4: when we've specifically been given direction

[2:22:06] Voice 4: that work should be done at the staff level?

[2:22:10] Trustee Patrick: My concern is that I think we have an MLA

[2:22:15] Trustee Patrick: that's formed some opinions of us that has not spoken with us directly as a body and has had

[2:22:25] Trustee Patrick: an opportunity to speak directly with the minister without, again, representing our body. So I think

[2:22:33] Trustee Patrick: it's important that we speak directly to the minister and have an opportunity to have those

[2:22:40] Trustee Patrick: conversations and and make sure you know the context of our situation is is discussed directly

[2:22:53] Trustee Patrick: and i think it's important to have a good relationship with our minister we are

[2:22:57] Trustee Patrick: an agency of the ministry as well and um yes uh vice chair peterson yeah

[2:23:11] Voice 8: notwithstanding the

[2:23:13] Voice 8: uh fairly unequivocal turning down of the request um i still think that uh you know i agree that

[2:23:22] Voice 8: that it's incumbent upon us to still pursue meetings

[2:23:27] Voice 8: with the minister if possible.

[2:23:31] Voice 8: And certainly we know the staff connections exist,

[2:23:35] Voice 8: but it's always good to have the elected have a chance to sit down

[2:23:39] Voice 8: and have frank conversation, even if it's brief.

[2:23:43] Voice 8: So, and yeah, this should go, I think it should appear formally

[2:23:48] Voice 8: on the Trust Council agenda.

[2:23:53] Trustee Patrick: Yes, I think an overall response would be appropriate from Trust Council on any future actions. But I think a request to meet without, you know, without any specific, you know, we're not, we don't need to elaborate, but I think the respect of meeting with the minister would be important. Vice Chair Elliott?

[2:24:18] Trustee Patrick: Well,

[2:24:21] Voice 4: here's a question. If we were to elaborate on a request, because in my view, the direction is pretty clear. Don't come back to the ministry and ask for a review until this and that work is done. And we look forward to engaging staff to staff.

[2:24:41] Voice 4: So, in my view, if we were to come back with a response to this with another request to meet, what are the grounds for that?

[2:24:56] Voice 4: I

[2:24:57] Trustee Patrick: would argue

[2:24:59] Voice 4: that the last, well, the discrepancy between the minister's understanding of the mandate of the trust and sort of where Trust Council ended up with its interpretation of Object 3, that is a, there's a lot to talk about there.

[2:25:28] Voice 4: there.

[2:25:29] Trustee Patrick: Exactly. I think there's a lot of information that an MLA has drawn their own

[2:25:36] Trustee Patrick: opinions without speaking to us on the process that we've been undergoing on Section 3 in the

[2:25:42] Trustee Patrick: mandate. And I think there's an opportunity to speak directly to us. And I think that's

[2:25:46] Trustee Patrick: the strong value. Vice Chair Peterson? Another

[2:25:52] Voice 8: thing that I think is worthy of discussion

[2:25:55] Voice 8: with the minister is we've the earlier staff report indicated Islands Trust is

[2:26:03] Voice 8: expected to bring up our level of First Nations engagement and that includes

[2:26:08] Voice 8: the ability to provide more funding and as noted in that earlier staff

[2:26:16] Voice 8: staff report, uh, both, uh, referral and, um, capacity funding. Um, and I think the minister,

[2:26:26] Voice 8: I think it's worthy reminding the minister that we have a large number of first nations, uh,

[2:26:33] Voice 8: in the trust area that we're expected to be building relationships with. Um, and the minister

[2:26:39] Voice 8: needs to know that we have a capacity issue too, in terms of, uh, of coming up with the money for

[2:26:45] Voice 8: these um for these opportunities and i just i just think that that can't be stressed enough

[2:26:55] Voice 8: to me it's it's the one area of um of funding deficiency that i think is really defensible

[2:27:02] Voice 8: and in terms of a request um based on the direction from the province that the direction

[2:27:08] Voice 8: within the in the letter and and this recent uh these recent um changes giving us the ability to

[2:27:14] Voice 8: provide funding but not the funds to do so. As we work on behalf of the entire province

[2:27:23] Voice 8: as well as the residents of the of the trust area this is an important work and

[2:27:30] Voice 8: we know that the amounts we have been able to offer are it's we're not going to be able to do

[2:27:40] Voice 8: this in a good way uh i think without either heavily taxing our our residents which i don't

[2:27:46] Voice 8: think will be well received and could be counter to the our goals or getting some more funding and

[2:27:52] Voice 8: i think this is really um i think this is really worth having that conversation

[2:28:00] Voice 8: i think that in addition there would be the whole issues around um i'd like to uh i'd like to open

[2:28:13] Voice 8: and the door to further conversations around DREPA and the Act

[2:28:20] Voice 8: and co-governance and a whole other, there's lots of First Nations issues

[2:28:24] Voice 8: in terms of our jurisdiction and what we're hearing from First Nations.

[2:28:29] Voice 8: But I think that the funding issues are maybe the place to start

[2:28:33] Voice 8: because it's important work and we absolutely need help here.

[2:28:41] Voice 4: Vice Chair Lute?

[2:28:44] Voice 4: I don't disagree.

[2:28:45] Voice 4: agree it's it's important work it's to me the most important work um but the province already

[2:28:52] Voice 4: gave us 150 000 grant for five years for the purpose of developing agreements and building

[2:28:59] Voice 4: relationship with first nations and we were told do the work on the ground and when you come up

[2:29:07] Voice 4: up against a challenge that requires a legislative change, come together with First Nations and

[2:29:18] Voice 4: request that. That is a long undertaking. That is not going to be done this term. I think we need

[2:29:26] Voice 4: to prove that we will have delivered good value for the $150,000 grant that was given for that

[2:29:36] Voice 4: purpose before we go back to ask for more money. I just don't think that in

[2:29:42] Voice 4: this day and age, laying out that second paragraph of the choices that the

[2:29:48] Voice 4: province is forced to make, a request for more money is not going to be successful

[2:29:54] Voice 4: especially and until we can demonstrate that we've done some significant

[2:29:59] Voice 4: innovative work.

[2:30:00] Voice 4: work uh with the grant we already request we already received vice

[2:30:06] Trustee Patrick: chair peterson well i i

[2:30:09] Voice 8: would counter with the reality that nice is the 150 000 uh grant was it was never going to be

[2:30:17] Voice 8: sufficient for five years and uh and and it's it it's in it's it's not realistic there is no other

[2:30:26] Voice 8: there is no other municipal level jurisdiction local government in this province that i'm aware

[2:30:31] Voice 8: aware of, that is expected to build relationships and develop agreements with such a large number

[2:30:39] Voice 8: of different First Nations. And I think that point needs to be, the Minister needs to be

[2:30:45] Voice 8: reminded about that. This is not a situation, there are a few islands where, you know, Denman

[2:30:52] Voice 8: and Hornby are a great example. Gabriel is another one where essentially the local trust committees

[2:30:58] Voice 8: are dealing with one First Nation, but there are many islands

[2:31:02] Voice 8: where there's a dozen or so.

[2:31:05] Voice 8: I think that it's perfectly reasonable to let the minister know

[2:31:11] Voice 8: the reality of the situation here.

[2:31:17] Voice 8: That 150,000, I mean, I know we heard from ministry staff

[2:31:23] Voice 8: around the likelihood of getting more not being high,

[2:31:27] Voice 8: but that doesn't mean that the minister and the ministry should think that that was sufficient

[2:31:33] Voice 8: for five years in any which way, because it's not, it wasn't, and it won't be. So I think that's

[2:31:41] Voice 8: important. They need to know, and they need to be reminded of the reality.

[2:31:47] Trustee Patrick: I think we could debate

[2:31:49] Trustee Patrick: this for quite some time. My concern is there's two items. One is to request a meeting with the

[2:31:57] Trustee Patrick: the minister, that we have that dialogue with the minister. I'm not aware in the act of one MLA

[2:32:04] Trustee Patrick: having a role between us and the minister. So that is one request. We can still have to strategize

[2:32:14] Trustee Patrick: and prepare for that meeting when we get granted that meeting. The second is to forward this to

[2:32:21] Trustee Patrick: trust counsel for a more in-depth conversation or thoughts of next actions and steps from what's in

[2:32:27] Trustee Patrick: the letter that's directed to trust council but vice chair elliott yeah

[2:32:32] Voice 4: and i'm not saying there

[2:32:34] Voice 4: isn't a need for more funding there is a very strong need but as i've said for the first for

[2:32:41] Voice 4: the last three years we need to dedicate some resources and time to making a strategic request

[2:32:50] Voice 4: request that is over terms that is not with the election cycle that is tied to policy that is tied

[2:32:58] Voice 4: to actual relationship building with first nations that is not a one-shot we need more money and

[2:33:05] Voice 4: secondly we need to demonstrate what have we done with the grant that was issued before we go and

[2:33:12] Voice 4: ask for more money i'm not saying the need's not there but with so many competing needs in the

[2:33:17] Voice 4: the province it's it has to we have to accomplish something with what we've been given in order to

[2:33:26] Voice 4: get more to do more work that's like basics you can't keep going back and asking to me that's

[2:33:32] Voice 4: what this letter is saying do some work develop those agreements um you know and come back with

[2:33:38] Voice 4: the structured ask that needs to be a five-year strategy so i'll stop there okay um

[2:33:47] Trustee Patrick: Vice-Chair Maud.

[2:33:50] Trustee Maude: Thank you, Chair. Just protocol-wise, I noted that there was only one MLA

[2:33:58] Trustee Maude: that was copied on this letter. Should we be forwarding it to the other affected MLAs so

[2:34:06] Trustee Maude: that everybody's sort of on the same table?

[2:34:10] Trustee Patrick: Well, I think there warrants a question to the Minister

[2:34:13] Trustee Patrick: as well as to the relationship with the one MLA that's been mentioned here.

[2:34:17] Trustee Patrick: um but i'd look to staff on any thoughts of of wider but i think i start with the minister

[2:34:30] Trustee Patrick: why was this case yeah me if

[2:34:39] Voice 13: i'm sure i

[2:34:39] Voice 10: i think first the red the letter is now a matter of public

[2:34:44] Voice 10: record it's been it's been shared by mla potterall and also is now public as part of this meeting

[2:34:49] Voice 10: package um and um and so i don't know that it necessarily you know you could make decisions

[2:34:56] Voice 10: around where you might want to forward it to any particular audiences um i think um the minister

[2:35:04] Voice 10: had had his own reasons for why he chose to copy it to one mla in particular and not others so that

[2:35:10] Voice 10: would be a question for the minister's office i think you're quite right chair um certainly we

[2:35:14] Voice 10: we could forward it on behalf of Trust Council to others

[2:35:19] Voice 10: if there's a desire to do that.

[2:35:25] Trustee Patrick: Yeah, I think that would be, for right now,

[2:35:27] Trustee Patrick: I think that would be Trust Council's decision.

[2:35:29] Trustee Patrick: So I guess I'd be looking for a motion for us to respond

[2:35:37] Trustee Patrick: by requesting a meeting with the minister.

[2:35:41] Trustee Patrick: And then we need a second motion to forward this

[2:35:44] Trustee Patrick: to Trust Council for consideration.

[2:35:46] Trustee Patrick: No motions coming?

[2:35:58] Trustee Patrick: Should we try to craft that motion?

[2:36:00] Trustee Patrick: Nope.

[2:36:01] Trustee Patrick: Go ahead, Vice Chair Peterson.

[2:36:03] Trustee Patrick: Yeah,

[2:36:04] Voice 8: I was just trying to juggle my screens.

[2:36:09] Voice 8: I move that Executive Committee respond to the April 28, 2025 letter from Minister Calong with a request for a meeting.

[2:36:28] Trustee Patrick: What to staff?

[2:36:29] Trustee Patrick: Is that sufficient?

[2:36:33] i

[2:36:34] Trustee Patrick: guess yes

[2:36:35] Voice 10: i think so

[2:36:36] Trustee Patrick: okay is there a second to that motion second by vice chair maude any

[2:36:42] Trustee Patrick: discussion i will call the vote then all those in favor that carries we'd need a second motion to

[2:37:00] Trustee Patrick: send this to trust council for consideration do

[2:37:06] Voice 8: that if you'd like yes please i'm i of course

[2:37:11] Voice 8: Now I've gone and lost it.

[2:37:12] Voice 8: I move that executive committee forward the letter of April 28th, 2025 from Minister Calong to Trust Council.

[2:37:25] Trustee Patrick: Should we say June's Trust Council or do we need that to be specific?

[2:37:28] Trustee Patrick: Sure.

[2:37:29] Voice 8: June Trust Council.

[2:37:30] Trustee Patrick: For their consideration, I think.

[2:37:32] Voice 8: For their consideration.

[2:37:35] Trustee Patrick: Excellent.

[2:37:35] Trustee Patrick: Is there a second to that motion?

[2:37:38] Trustee Patrick: Seconded by Vice Chair Vaughan.

[2:37:39] Trustee Patrick: Any discussion?

[2:37:40] Trustee Patrick: call the vote all those in favor that carries any other discussion on this item we'll move on to the

[2:37:55] Trustee Patrick: next item 11.2 it's a letter from d ellis the status of the herring population spawning around

[2:38:03] Trustee Patrick: denman hornby islands on page 95 vice chair peterson yeah

[2:38:17] Voice 8: i note in the agenda there that

[2:38:20] Voice 8: it mentions that the the writer has requested that this go to trust council for consideration so

[2:38:26] Voice 8: So I'm happy to make such a motion, if that's acceptable.

[2:38:32] Trustee Patrick: Yep, please proceed.

[2:38:34] Voice 8: I move, of course, now I have to find the darn thing again.

[2:38:38] Voice 8: I move that the letter of May 5th from D. Ellis be forwarded to June Trust Council for consideration.

[2:38:55] Trustee Patrick: All right, seconded by Vice Chair Maude.

[2:38:57] Trustee Patrick: Any discussion?

[2:38:58] Trustee Patrick: call the vote all those in favor that carries that brings us to item 13.1 um review and amendment of

[2:39:14] Trustee Patrick: our current work program on page 97 any i guess ceo brony thanks

[2:39:32] Voice 10: chair and i'll just i'll just

[2:39:33] Voice 10: note obviously for the first item um we now have the the minister's response and so you know that

[2:39:39] Voice 10: one may be updated pending conversation at trust council around that and what steps if any trust

[2:39:45] Voice 10: trust council desires to take further on the request for a review and then on item four

[2:39:51] Voice 10: regarding the strategic plan just to note that we had that that clarification come up around trust

[2:39:57] Voice 10: programs committee last meeting on the timeline and what what was meant by initiating work on

[2:40:05] Voice 10: projects scheduled for 26-27 in the strategic plan and so as part of the update that I'll

[2:40:12] Voice 10: provide on the strategic plan at Trust Council. I'll table that issue just for a bit of discussion

[2:40:17] Voice 10: there to ensure that we do have consistent understanding. There seemed to be clear

[2:40:21] Voice 10: understanding at TPC, which was helpful. And so I'll just want to make sure that we have a clear

[2:40:28] Voice 10: understanding there from Trust Council as well. And if we need to make any amendments to the

[2:40:34] Voice 10: strategic plan coming out of that, that's an issue that we can look at. Ms. Charlene?

[2:40:38] Trustee Patrick: Well,

[2:40:41] Voice 4: Director Cermak can confirm, but there was not a clear understanding at RPC. And so we actually did ask staff to initiate business cases. So I think there is, yeah, there's something to be done there.

[2:41:01] Voice 4: And we did have some discussion on how little of a focus development of housing showed up in the strategic plan.

[2:41:11] Voice 4: So I don't know if we can, like the only housing item is sort of in executive committee's action list to facilitate community access to housing initiatives.

[2:41:31] Voice 4: but a lot of the work that went into developing the housing toolkit and the suitability analysis

[2:41:37] Voice 4: and and all that it's not really in the strategic plan so there might be a gap there that

[2:41:43] Voice 4: i don't know if we can revisit it in june it's probably not feasible but if an rfd comes forward

[2:41:50] Voice 4: related to housing that amends the strategic plan we might want to be ready for that yeah and i

[2:41:57] Voice 10: I think we can certainly consider those as they come forward.

[2:42:00] Voice 10: And yeah, that question around the ambiguity around 26-27 and business cases is exactly why I want to bring it to Trust Council, just so we can try and reach clarity on whichever interpretation is correct.

[2:42:15] Voice 10: My conversation with Director Cermak, though, is that doesn't preclude bringing forward business cases.

[2:42:21] Voice 10: You know, if the target date is 26-27 and it was understood that that would be when business cases would come forward.

[2:42:28] Voice 10: But if a responsible committee wants to consider business cases sooner than they can, it effectively just amounts to an amendment to the timeline in the strategic plan.

[2:42:37] Voice 10: So the intent with the strategic plan is that Trust Council can always consider it on a quarterly basis.

[2:42:43] Voice 10: and if there's a desire to make any updates then we can certainly accommodate those right so the

[2:42:52] Trustee Patrick: program then stays as is do we we do we motion now to forward it to trust council or we wait till

[2:42:59] Trustee Patrick: our next meeting yet

[2:43:03] Voice 10: no action is is needed on this it'll come forward as part of the package

[2:43:06] Voice 10: yeah all

[2:43:08] Trustee Patrick: right then um seeing that we're it's right at noon but do we want to uh proceed into

[2:43:13] Trustee Patrick: to the in-camera discussion I don't think it's going to be tremendously long um so that we could

[2:43:20] Trustee Patrick: end this meeting before lunch would that be a favor to everyone or not hearing any um any

[2:43:29] Trustee Patrick: um so we're gonna be then uh well I should probably just talk about the next meeting

[2:43:34] Trustee Patrick: then the next meeting is going to be uh on June 4th uh at 9 15 in person I believe and um

[2:43:44] Trustee Patrick: um and with that we do have a motion for a closed in camera that came in an email does

[2:43:51] Trustee Patrick: so

[2:43:53] Trustee Maude: i'll move that the meeting be closed to the public subject to sections 91 i of the community

[2:44:01] Trustee Maude: charter in order to consider matters related to the receipt of advice that is subject to

[2:44:06] Trustee Maude: solicitor client privilege including the communications necessary for that purpose

[2:44:09] Trustee Maude: and let staff attend the meeting is

[2:44:12] Trustee Patrick: there a second to that motion second by vice chair peterson any

[2:44:17] Trustee Patrick: Any discussion, call the vote.

[2:44:18] Trustee Patrick: All those in favor?

[2:44:21] Trustee Patrick: And that carries.

[2:44:22] Trustee Patrick: So we'll give staff a moment.

[2:44:26] Voice 5: Chair Patrick.

[2:44:28] Voice 5: Yes.

[2:44:28] Voice 5: May I suggest that we inform the public

[2:44:31] Voice 5: that if there is any rise in report coming out of this,

[2:44:35] Voice 5: that you will do it at the next meeting,

[2:44:37] Voice 5: just so that they don't wait around

[2:44:38] Voice 5: for just adjournment of the meeting.

[2:44:41] Trustee Patrick: Thank you very much.

[2:44:42] Trustee Patrick: If you're watching this meeting live or in attendance,

[2:44:46] Trustee Patrick: we will report any issues arising at our next meeting

[2:44:50] Trustee Patrick: on June 4th.