Denman Island Local Trust Committee regular meeting, May 20, 2025

[0:00:00] Voice 15: when we go. Good morning, everybody. Good morning. It's a smaller town today.

[0:00:06] Voice 15: Slightly. Well, I'll bring more team beds next time. This is the last time to get some people

[0:00:13] Voice 15: outside. Anyway, thank you for joining us today for this regular meeting of the Dem and Island

[0:00:16] Voice 15: Local Trust Committee. I want to begin the meeting by acknowledging that we're fortunate

[0:00:20] Voice 15: to be able to gather today in locations across the territory of the Coast Salish people.

[0:00:24] Voice 15: I'm David Bond, elected the main island chair of the Dem and Island Local Trust Committee.

[0:00:27] Voice 15: meeting. I'm joined today by our Deminam Global Trustees, David Grant and Sam Forswick. Together

[0:00:33] Voice 15: we make up the Deminam Global Trust Committee. This meeting is being live streamed and recorded

[0:00:37] Voice 15: for those who are unable to attend in person today. The recording will be posted to the

[0:00:41] Voice 15: Honest Trust website for future viewing. We have some staff members joining us today.

[0:00:47] We have our Island Planner, Dr. Carter.

[0:00:50] Voice 15: We have Nerissa Chadwick, Planner from Victoria,

[0:00:53] Voice 15: Toria, who's going to give us a brief housing update. We have Lisa Millar, our magical Zoom

[0:01:00] Voice 15: host and meditator who does amazing things for us in the background, which we sincerely

[0:01:05] Voice 15: appreciate. We have anybody else joining us today?

[0:01:08] Planner (probable): Stephen Barr.

[0:01:09] Voice 15: Oh, so Stephen's going

[0:01:10] Voice 15: to be joining us later on. All right. So this meeting is an official forum for your local

[0:01:17] Voice 15: trustee to make decisions about land use planning matters and discuss relevant business. I want

[0:01:23] Voice 15: to add this place of employment um our staff the right to a safe and respectful workplace

[0:01:28] so here we are we have arrived at the medical moment

[0:01:33] Voice 15: um we have an agenda before us well we

[0:01:36] Voice 15: have a request from staff to reorganize them to think uh 10.1 a planner chat would like to um

[0:01:44] Voice 15: if we could move it up um so i'm suggesting if we could throw it between six and seven

[0:01:51] Voice 15: um that will offer to basically um you know with the necessity we're unforeseen but uh i'm sure

[0:02:00] Voice 15: that we can accommodate so that would be great um so we'll we'll how for the minute taker how

[0:02:07] we're going to do this so are we going to create like this magical

[0:02:12] Voice 15: 5a type of thing or or 6a or

[0:02:16] Voice 15: or something, or are we just going to say

[0:02:20] Voice 15: 10 is going to be done between 8 and 9?

[0:02:22] Planner (probable): Great question for Lisa.

[0:02:26] Voice 15: Lisa, I'll leave it to you

[0:02:27] Voice 15: on how you figure out how we're going to do this

[0:02:29] Voice 15: in the configuration thing,

[0:02:31] Voice 15: but we're going to do 10.1 after 8 and before 9.

[0:02:38] Voice 9: Understood, Chairman.

[0:02:39] Voice 15: And how you deal with that in a minute,

[0:02:41] Voice 15: I look forward to seeing it

[0:02:42] Voice 15: because we've messed with your day.

[0:02:44] Voice 15: so already so with that by general example we'll adopt the agenda unless it has any

[0:02:52] Voice 15: additions or concerns all right so again we'll adopt those uh that agenda so we start right

[0:02:59] Voice 15: off with trustee reports so who wants to be the first to be reported

[0:03:05] Trustee Borthwick: again um i don't have a

[0:03:07] Trustee Borthwick: a tremendous amount prepared for this as a report the summer is coming um it's been very busy um

[0:03:18] i've sort of i think the big thing that's

[0:03:22] Trustee Borthwick: sort of been on my mind in as sort of an auxiliary

[0:03:24] Trustee Borthwick: uh component of being trustee is sitting on the fac which is now defunct as of uh the end of april

[0:03:32] Trustee Borthwick: it's a fairy advisory committee yes fairy advisory committee um and yeah i mean i was involved uh

[0:03:39] Trustee Borthwick: fairly you know i tried to keep myself pretty involved in the engagement process of that uh

[0:03:45] Trustee Borthwick: you know sort of a little bit bloody mindedly um it's a frustrating process to be a part of

[0:03:51] Trustee Borthwick: um but i thought i would give it a go um at this point i mean i'm still going to be sort of

[0:03:59] watching those things they've they've assured us

[0:04:00] Trustee Borthwick: that as an alternative to the FAC they're going

[0:04:03] Trustee Borthwick: to maintain a list of people that they'll reach out to on specific topics so there won't be an

[0:04:09] opportunity to bring up anything that they don't want to talk about but they will assemble special

[0:04:13] uh panels for when they have a specific thing that they want to talk about

[0:04:17] Trustee Borthwick: um so I am currently on

[0:04:20] Trustee Borthwick: their list for those things um but I'm frankly extremely disinclined to do any additional stuff

[0:04:27] Trustee Borthwick: I've looked at the surveys they've put out recently, but I'm not actually feeling very optimistic about putting into them.

[0:04:34] Trustee Borthwick: And I'm, yeah, it's a bit cynical, but it's very frustrating.

[0:04:38] And I think especially this year, we're going to see an absolute bumper crop of travelers.

[0:04:45] It's going to be COVID, but more because people will be traveling even more.

[0:04:51] And no one is going south.

[0:04:53] So I

[0:04:54] Trustee Borthwick: think that's going to be a big year for that.

[0:04:58] Trustee Borthwick: So I hope I hope that something else comes down the line in the future, but we'll we'll see what we get to you.

[0:05:06] Trustee Borthwick: Thanks, Sam.

[0:05:09] Last week was very busy.

[0:05:12] A lot of the work of the trust is done through trust committees, and there were four committee meetings last week, one right after

[0:05:18] Trustee Graham: the other, including a special day for them.

[0:05:20] Trustee Graham: and just say just to prepare for this trip.

[0:05:26] Trustee Graham: And then we did a lot of weekend.

[0:05:30] Trustee Graham: It's really always a pain to me.

[0:05:31] Trustee Graham: So that's okay.

[0:05:35] Trustee Graham: And we've got a trust council on September.

[0:05:41] Trustee Graham: On, so it's like in June, and that's coming up.

[0:05:47] Trustee Graham: That's where our quarter begins.

[0:05:49] Trustee Graham: And I'm actually gonna attempt to alternate

[0:05:51] Trustee Graham: to try and save money in the budget because i can't it's my fellow trustees to do all this work

[0:05:57] Trustee Graham: anyway that's right yes

[0:06:02] Voice 15: trust council coming up that's uh going to be a big one

[0:06:05] Voice 15: it's amazing how much we can cram into three days we get it done sometimes you know

[0:06:14] Voice 15: um i think from the larger trust perspective we received a letter back from the minister

[0:06:24] Voice 15: um turning down a request for a review which was um exceptionally disappointing um i can

[0:06:33] Voice 15: leave it at that because i'm gonna get myself in trouble um that makes challenges for sure

[0:06:39] um as professor borfolk noted the very advisory commission's committees have been extinguished

[0:06:44] um which for island

[0:06:46] Voice 15: communities is very disappointing um were their plans for

[0:06:55] Voice 15: re-engagement i think i'm not optimistic i just not they're going to have to rehash this again

[0:07:04] because the amount of feedback the amount of contributions that came from the federal

[0:07:10] Ferry Advisory Committee

[0:07:10] Voice 15: for free was outstanding. I know in our area, we did so much for them.

[0:07:21] They had, from the Southern Gulf Islands, basically there's five ferries on three routes

[0:07:27] Voice 15: interconnecting everything. It's a really, really complicated schedule.

[0:07:31] Voice 15: They spent a massive amount of money a couple of years ago rejigging that schedule. Went to the

[0:07:37] Voice 15: very advisory committee her advisory committee looked at said it won't work and they go what do

[0:07:43] you mean this is well the way you've got things there you're going to overload every day on every

[0:07:48] app because you've messed up with it and they're going oh how do you know that so well look at your

[0:07:54] traffic figures well what do you mean so one of our magical people spent like a week going through

[0:08:01] through all their data for traffic,

[0:08:04] and produces a great big Excel spreadsheet

[0:08:06] that showed the schedule didn't work.

[0:08:09] So they showed, they spent over a million dollars

[0:08:13] and the volunteer committee in a week

[0:08:16] showed them that the schedule didn't work.

[0:08:19] So I

[0:08:20] Voice 15: basically say, you know,

[0:08:22] Voice 15: you got good value out of those committees.

[0:08:25] Voice 15: And it's very disappointing.

[0:08:27] Voice 15: So that's sad.

[0:08:28] Voice 15: And yes, we have press council coming up in June,

[0:08:30] Voice 15: which is just we've got a lot of stuff um i think particular highlights could be emily

[0:08:36] bottle is going to be making a presentation

[0:08:38] Voice 15: um he was the mla who made a contrary opinion

[0:08:42] Voice 15: um saying that it's not time for a review which is disappointing but it is what it is um

[0:08:51] Voice 15: so it's going to be three action-packed fun days on salt springs so i think i'll leave it at that

[0:08:58] I appreciate the weather from Devon Isle. You

[0:09:00] Voice 15: guys can never disappoint. I know it disappoints

[0:09:04] Voice 10: or

[0:09:05] Voice 15: trust you Graham, but the rest of us do appreciate this wonderful, wonderful weather and being able to be a part of this community. So thank you very much.

[0:09:14] So now we don't have a electoral director's report.

[0:09:18] point um we we i'm assuming that we're actively sending him invites um because because early in

[0:09:27] Voice 15: the term he was in almost every meeting so um he has a big territory he does yeah yeah he probably

[0:09:35] Voice 15: feels we're doing just fine well you know all the other stuff he's doing on the big island that's

[0:09:39] Voice 15: true enough and he is very responsible the guy knows them rice him and even or something he's

[0:09:43] Voice 15: always quite back so it's uh he's doing a good job we would like to see his face um all righty so now

[0:09:52] we're in public comments um so

[0:09:55] Voice 15: this is an opportunity if you have any questions or comments

[0:09:59] um to local trust committee um we have a few applications for us um if you're not the applicant

[0:10:04] this is time to speak to those applications because when we're considering it it will be

[0:10:09] between the ldc and the applicant themselves um so if you have anything raise your hand

[0:10:16] Voice 15: we tend to talk about three minutes but um we don't sorry i'll be with us

[0:10:22] Voice 13: the demo and certainty board has asked me to ask you to do first and second readings on our

[0:10:35] Voice 13: by law change our rezoning um because we kick out if we if we do first and second readings we kick

[0:10:44] Voice 13: out a whole section of the schedule that we can maybe shorten the time frame to get that all done

[0:10:53] Voice 13: so one of the recommendations from the planners was to do first and second readings um an alternate

[0:11:00] Voice 13: it so i don't um i don't know that there's any problem with that so i just thought i asked you

[0:11:06] Voice 15: that please well we will take that when we're considering it and if it's an alternate obviously

[0:11:15] Voice 15: the path is there so it's not like we're going to say no we can't do it because obviously it's

[0:11:19] Voice 15: been offered as an alternative so at the moment we will consider that thank you anybody else

[0:11:25] Voice 15: Yeah,

[0:11:26] Voice 4: I just want to know who the letter came from in government to indicate that the review

[0:11:33] Voice 4: of the trust manning was not threat manning?

[0:11:37] Voice 4: It

[0:11:37] Voice 15: came from the minister.

[0:11:39] Voice 15: Which minister?

[0:11:41] Voice 15: They renamed everything again.

[0:11:43] Voice 15: Yeah, it's okay.

[0:11:45] Voice 15: I'm going to say Municipal Affairs, but it's not.

[0:11:47] Voice 15: Oh, I see.

[0:11:48] Voice 15: It's a radical account.

[0:11:50] Voice 15: Okay.

[0:11:51] Voice 15: But yeah, it's...

[0:11:52] Voice 15: Jack,

[0:11:52] Voice 4: is it posted on the trust website?

[0:11:56] Voice 15: I believe it is.

[0:11:57] Voice 15: I think so.

[0:11:58] Voice 15: Yeah.

[0:11:59] Voice 15: It is.

[0:12:00] Voice 15: If not, reach out to any of us and we can forward it to you.

[0:12:03] Voice 15: Okay.

[0:12:03] Voice 15: It is a public document, but I believe it should be.

[0:12:07] Voice 15: Because I recall there's a section on the website about rich review.

[0:12:13] Voice 15: Yeah.

[0:12:14] Voice 15: And I'm reasonably confident the staff who got that posted there.

[0:12:17] Voice 15: It's the

[0:12:18] Planner (probable): Minister of Housing and Municipal Affairs.

[0:12:20] Planner (probable): Housing

[0:12:21] Voice 15: and Municipal Affairs.

[0:12:21] Voice 15: That's right.

[0:12:22] Voice 15: Okay. It's like, what's transportation moved to?

[0:12:25] Voice 15: It's transportation and transit now.

[0:12:28] Voice 15: It's no longer multi.

[0:12:31] Voice 15: Minister Town.

[0:12:35] Voice 15: Anybody else?

[0:12:38] Voice 15: Thank you very much.

[0:12:43] Voice 15: So we have some minutes before us.

[0:12:46] Voice 15: We have just many, many

[0:12:48] Voice 15: dated March 18, 2025

[0:12:49] Voice 15: 25 that are exceptionally long and exceptionally detailed and i i will pass on my huge admiration

[0:12:57] Voice 15: for staff for being able to digest that and actually put it into a document that actually

[0:13:03] Voice 15: makes a lot of sense um i read through it it's long but i couldn't find anything that

[0:13:11] popped out at me as being of an issue so um our thanks to staff for that

[0:13:18] Voice 15: outstanding piece of work

[0:13:22] Voice 15: um it's it's amazing because there was a lot of people battling a lot of times there you know

[0:13:27] Voice 15: you got it all so thank you lisa um so by your consent we'll adopt those minutes on march 18th

[0:13:34] Voice 15: We have no registration meetings, we have no APC meetings.

[0:13:39] Voice 15: So this is rising from the minutes on page 14, we have a follow-up action list.

[0:13:45] Voice 15: Anything to be raised?

[0:13:47] Voice 15: Do

[0:13:47] Planner (probable): we have anything to add?

[0:13:49] Planner (probable): If there's any questions?

[0:13:50] Planner (probable): No,

[0:13:51] Trustee Graham: I don't have any questions.

[0:13:52] Trustee Graham: Are you soldiering on, as they say?

[0:13:56] Voice 15: We are.

[0:13:57] Voice 15: So no delegations.

[0:13:59] Voice 15: So now we're inappropriately at 10.1, which is 10.2.

[0:14:04] Voice 15: planet shadow it so that's mad when they come onto my screen and we will hand it over to you

[0:14:13] Voice 15: planet chapter thank

[0:14:16] Planner Chadwick: you chair mod and and thanks for um thanks for the uh um schedule shift i

[0:14:21] Planner Chadwick: really appreciate that um so we're just following up on the meeting that we had on the 8th which

[0:14:27] Planner Chadwick: was a very um focused and and productive meeting um focusing looking at the next steps with the

[0:14:34] Planner Chadwick: housing project so again um just a bit of a revision there um we had uh organized the special

[0:14:42] Planner Chadwick: meeting um and it was and sort of the options moving forward were informed um about by the

[0:14:50] Planner Chadwick: community the interest that was very clearly expressed at the the march meeting for um for

[0:14:58] Planner Chadwick: for more understanding of the project and ability to contribute ideas to the next phase of this project and where it goes.

[0:15:08] Planner Chadwick: And there was particular interest. There were a number of key themes that kind of emerged where there was interest in providing some, having some conversation.

[0:15:23] Planner Chadwick: And, I mean, what was interesting is that there seemed to be a lot of agreement that, in a general sense, of the vision for the island being, yes, nobody's against affordable housing, but we want to do it in the right way where we are preserving and protecting the environmental values of the island.

[0:15:47] Planner Chadwick: and also considering the Comox interest in all of this as well.

[0:15:52] Planner Chadwick: So it was clear that we need some engagement to take it to the next place

[0:15:59] Planner Chadwick: so that the community members feel that they've got the information that they need

[0:16:04] Planner Chadwick: to be able to effectively engage and the opportunity to effectively engage in the process

[0:16:11] Planner Chadwick: prior to bylaws coming forward for readings.

[0:16:14] Planner Chadwick: So, that's what this report is about, looking at what that engagement plan could be.

[0:16:23] Planner Chadwick: We've attached an engagement plan, and we've also noted that it'll be, because we don't,

[0:16:32] Planner Chadwick: the next Denman meeting is not until July, we will need to, for us to be able to move

[0:16:41] Planner Chadwick: forward with engagement materials, we'll need to have another special meeting to get confirmation

[0:16:51] Planner Chadwick: from the LTC on the information that we put out. So there were four key themes that sort of came

[0:16:58] Planner Chadwick: out of the conversation in March and have also been coming in through letters to the LTC,

[0:17:04] Planner Chadwick: conversations with staff and and these key themes are the density bank increasing permissions for

[0:17:13] Planner Chadwick: secondary dwellings proactively zoning for multi-unit cluster housing that's the coho model

[0:17:20] Planner Chadwick: more cohos is a big a big message that that that's being heard out there and and this idea around

[0:17:28] Planner Chadwick: floor area and and lot coverage limits so those were the the four that staff have kind of

[0:17:34] Planner Chadwick: identified and um you know putting it also out to ltc if there are other other key themes that you

[0:17:40] Planner Chadwick: you think we should be looking at for providing information and options for discussion um so

[0:17:49] Planner Chadwick: the um the basic objectives of the of the uh engagement plan like i've sort of been noting

[0:18:00] Planner Chadwick: is to inform the the community about the project scope what's happening provide

[0:18:08] Planner Chadwick: some some clear background information on the on the different type of on the

[0:18:15] Planner Chadwick: key areas I think where there's a little bit of need for some conversation and

[0:18:19] Planner Chadwick: and to receive that feedback to inform policy development and and I will also

[0:18:25] Planner Chadwick: note that while we may be doing while we'll be doing this engagement LTC has

[0:18:31] Planner Chadwick: already endorsed a number of changes related to this project so staff will be

[0:18:39] Planner Chadwick: working to to write up those bylaw amendments so so you know a good portion

[0:18:48] Planner Chadwick: of the of the of the amendments will be written and we'll have the opportunity

[0:18:55] Planner Chadwick: to share what those what those are as well um as part of this process so really i you know

[0:19:03] Planner Chadwick: the component parts here are um a uh having a community um conversation we talked about that a

[0:19:12] Planner Chadwick: bit um during our meeting on the 8th and there was interest in having information at markets

[0:19:20] Planner Chadwick: at the market and trustees were offering themselves as their time to do that.

[0:19:29] Planner Chadwick: We can certainly do up information on the key areas and the process, etc.

[0:19:35] Planner Chadwick: We've suggested an online community meeting to provide an opportunity

[0:19:42] Planner Chadwick: for a recorded sort of overview of the process

[0:19:47] Planner Chadwick: and what some of the options are

[0:19:50] Planner Chadwick: so that people can engage in that way as well.

[0:19:54] Planner Chadwick: And there's a number of things

[0:19:58] Planner Chadwick: that have been suggested here

[0:20:00] Planner Chadwick: in terms of accessing the information.

[0:20:04] Planner Chadwick: We can set up a webpage.

[0:20:06] Planner Chadwick: We've done that for Gabriel.

[0:20:08] Planner Chadwick: We've had a very good experience with Gabriel.

[0:20:10] Planner Chadwick: It's a template.

[0:20:10] Planner Chadwick: It's not a lot of work

[0:20:11] Planner Chadwick: now that we've kind of done it once.

[0:20:15] Planner Chadwick: And then looking at opportunities for people to be able to bring to provide feedback. We've talked to Morgana, our communications specialist, and she's identified a few different ways that people can

[0:20:30] Planner Chadwick: comment via online and we can also provide the opportunity for

[0:20:36] Planner Chadwick: There's always the opportunity for community members to write to the LTC directly, and we can also provide opportunities for sort of in-person information collecting.

[0:20:51] Planner Chadwick: So I'll leave that with you as my introduction and see if you've got any questions, comments on what's being proposed.

[0:21:10] Trustee Graham: I'm going to jump to page 126 where you've got a couple of potential agendas for the

[0:21:17] Trustee Graham: community conference.

[0:21:18] Trustee Graham: I think one kind of aimed at the person and the other at the online community meeting.

[0:21:24] Trustee Graham: I actually don't want to have a potential agenda that you've suggested for the community

[0:21:29] Trustee Graham: population session but i really like the one that you've suggested for the online community meeting

[0:21:34] Trustee Graham: and being the difference being the suggested potential potential agenda that you've suggested

[0:21:39] Trustee Graham: the online is very direct to the four or five changes that we're asking feedback from our

[0:21:47] Trustee Graham: community whereas the one that you've suggested for community conversation is more like an

[0:21:52] Trustee Graham: introduction to a housing review having guest groups like coho and the land conservancy and

[0:21:59] Trustee Graham: devon residence um i don't i want i don't want to i want to really focus our engagement with

[0:22:06] Trustee Graham: our community on the things that we're proposing um to to address particularly

[0:22:11] Trustee Graham: our official community plan policy support for housing options but we've been talking an awful

[0:22:18] Trustee Graham: lot about affordable housing i think we know at this point that affordable housing is set in the

[0:22:24] Trustee Graham: purview of our volunteer organization dental housing we can administer housing agreements

[0:22:31] Trustee Graham: on individual properties and so all of our affordable housing has to be provided

[0:22:37] Trustee Graham: through the society that works so hard providing affordable housing options

[0:22:41] Trustee Graham: but we have an artificial community plan policy support for housing options and we really are

[0:22:47] Trustee Graham: are missing that in our current housing um supply we have single family dwellings which are

[0:22:56] Trustee Graham: you know restricted and we have a tiny number of rentals posted which probably were created

[0:23:05] Trustee Graham: when the window to have a secondary dwelling was open on them and way back before my time

[0:23:16] Trustee Graham: I don't

[0:23:17] Voice 4: even remember what I ate from breakfast.

[0:23:20] Trustee Graham: It's a small window, and some people responded, and they built themselves cottages or secondary buildings.

[0:23:27] And those became our rental pool, a very, very small number.

[0:23:32] My co-trustee who's struggling to find a

[0:23:34] Trustee Graham: place to rent will attest, there is nothing to rent on this island.

[0:23:38] Trustee Graham: It's even close to being a port.

[0:23:40] Trustee Graham: so we have a big gap there so that's just my suggestion i don't know if i'm supported by my

[0:23:45] Trustee Graham: coach trustees and our chair here but i like the the focused potential agenda talking about

[0:23:52] Trustee Graham: density bank that was a big red flag in our last meeting and we definitely um i missed the

[0:23:58] Trustee Graham: community concerned with that particular thing that we have so yes we need to address that right

[0:24:04] Trustee Graham: off the bat uh secondary dwelling units which are that's the suggestion coming from our housing

[0:24:10] Trustee Graham: advisory planning commission and supported by the local trust committee that that on large

[0:24:15] Trustee Graham: parts of the property we should be able to look at people having the ability to build a small

[0:24:19] Trustee Graham: well it can't subdivide we can't use it for short-term rentals so it would absolutely fall

[0:24:25] Trustee Graham: under housing options and then the small multi-unit housing that's the affordable housing

[0:24:33] Trustee Graham: societies, that's where they do their work. And then the floor area and lot coverage reductions

[0:24:39] Trustee Graham: is kind of an attempt to reduce the impact on private land. So if you're going to have all

[0:24:43] Trustee Graham: these buildings, that's contrary to preservation and protection of the natural environment. But

[0:24:48] Trustee Graham: if you restrict the amount of impervious services that you can have on your lot, there is an attempt

[0:24:54] Trustee Graham: to create more of a natural environment on your lot. So that's where that came from. Anyway,

[0:24:59] Trustee Graham: I won't say any more about that

[0:25:06] I

[0:25:07] Trustee Borthwick: had a similar concern about

[0:25:10] Trustee Borthwick: the community conversation session

[0:25:12] Trustee Borthwick: I think we've done

[0:25:15] Trustee Borthwick: there's been a lot of

[0:25:16] Trustee Borthwick: quite broad engagement

[0:25:17] Trustee Borthwick: obviously we want to make sure

[0:25:20] Trustee Borthwick: that we're hearing from everybody

[0:25:21] Trustee Borthwick: but I think it is helpful for us to focus that

[0:25:24] Trustee Borthwick: discussion a little bit and talk about

[0:25:26] Trustee Borthwick: the things that we're actually talking about

[0:25:28] Trustee Borthwick: and not just sort of

[0:25:30] Trustee Borthwick: casting a wide net

[0:25:31] um i

[0:25:35] Trustee Borthwick: think that was mostly i will not be able to do stand in the market unfortunately because i

[0:25:42] Trustee Borthwick: will be driving a bus those mornings um but i can see if that uh i can see i can i can i can

[0:25:49] Trustee Borthwick: talk to the guy who does the scheduling uh who is also me

[0:26:04] Trustee Graham: I'm certainly happy to

[0:26:07] Trustee Graham: person that booth

[0:26:09] Trustee Graham: and be there to answer questions and just

[0:26:11] Trustee Graham: talk to people casually and there

[0:26:13] Trustee Graham: are hope is that in the

[0:26:14] Trustee Graham: afternoon and evening we will have a more

[0:26:17] Trustee Graham: formal presentation in

[0:26:19] Trustee Graham: the hall where people can

[0:26:20] Trustee Graham: and they'll be told about it, advertise it.

[0:26:23] Trustee Graham: We're really trying to make it possible

[0:26:26] Trustee Graham: for as many people in the community to have their say

[0:26:30] Trustee Graham: before we go to a public hearing

[0:26:33] Trustee Graham: and the community information meeting

[0:26:34] Trustee Graham: will precede a public hearing.

[0:26:36] Trustee Graham: So online, that's great.

[0:26:38] Trustee Graham: At the market, that's great.

[0:26:40] Trustee Graham: Something more formal in the hall, that's doable.

[0:26:44] We can't do much more than that

[0:26:45] Trustee Graham: other than encourage people to write us,

[0:26:48] Trustee Graham: tell us your feelings.

[0:26:49] We've been at

[0:26:50] Trustee Graham: this. The previous Local Trust Committee started this review. It actually was planned more than 12 years ago when we stopped enforcement on illegal housing specifically because we wanted to review our housing policies and regulations, and it's taken it took almost 10 years for that review to start.

[0:27:11] Trustee Graham: I think it's the Qatar trustee, Laurel Schenker and a part of David, which we started that process.

[0:27:17] Trustee Graham: We've continued it, making it's very important work to be done and I'm being assured by

[0:27:24] Trustee Graham: Planner Chadwick and Planner Targar that we can get these through in this term. I'm so hopeful that we

[0:27:30] Trustee Graham: can do that. But you know what, we're not going to rush it. If things pop up about a community that we

[0:27:35] Trustee Graham: need to address, we will address. I like all your suggestions. As you say, pretty much captured from

[0:27:45] Trustee Graham: our conversation earlier in the month the things that we think are important. If we've missed

[0:27:50] Trustee Graham: anything, I'm sure we'll hear about it during our engagement opportunities. We'll try to address

[0:27:57] Trustee Graham: those if we can. I think the next couple of months of Flagstone publications, we do something every

[0:28:05] Trustee Graham: much the inflation will be focused on the housing review so once again we'll be telling you what's

[0:28:10] Trustee Graham: going on what we've been doing and what we hope to do and

[0:28:14] Planner Chadwick: uh we could potentially we can use those

[0:28:17] Planner Chadwick: as as as uh well however you'd like but um there's the opportunity to do it by theme potentially or

[0:28:23] Planner Chadwick: like work around um the materials that we're putting out yeah

[0:28:29] Trustee Graham: absolutely yeah it's a full

[0:28:30] Trustee Graham: page in a monthly it's one of the publications that sticks around i think longer than well we're

[0:28:36] Trustee Graham: not in fire season so we're not going to burn it right away yeah

[0:28:40] Planner Chadwick: and this is one thing that the

[0:28:43] Planner Chadwick: gabriela um trustees are doing now is they're um uh or at least one of them is doing focused

[0:28:49] Planner Chadwick: articles related to the the project so that's that's a possibility as well we

[0:28:54] Trustee Graham: have been doing

[0:28:55] Trustee Graham: that but this is really going to be focused um i think i'm up next i think yeah so i will be

[0:29:02] Trustee Graham: about the house and fingers crossed we we hear from a large number of uh residents and you hear

[0:29:11] Trustee Graham: what their concerns are and what their support is and what they don't like and what they do like

[0:29:15] Trustee Graham: you make a move forward so i don't have any more questions or concerns just a couple of

[0:29:22] Trustee Graham: recommendations that you'd like us to make i think happy to do that

[0:29:27] Trustee Graham: anything else you plan to try um

[0:29:29] Planner Chadwick: yeah no no this is great this is good we just need our

[0:29:33] Planner Chadwick: marching orders and we'll move forward and uh we'll start to develop that information

[0:29:36] Planner Chadwick: for you and i think the sort of the flow of things will look um you know marlis and i will develop

[0:29:44] Planner Chadwick: the uh the the information on each themes and um and it will like i said it will require the

[0:29:51] Planner Chadwick: the LTC to sign off because what we are doing is we are presenting options for focused discussion

[0:29:58] Planner Chadwick: related to those themes.

[0:30:00] Planner Chadwick: So we'll get that material together, we'll schedule the meeting with you, the special meeting, get that sign off, and then we will create the communications materials that will go on the website as well as we'll get boards made.

[0:30:16] Planner Chadwick: So those can be used for presentation. There's an opportunity to use maps.

[0:30:22] Planner Chadwick: So we'll vet those maps through you during the special meeting as well.

[0:30:26] Planner Chadwick: Currently getting some made up with some very specific data on it.

[0:30:30] Planner Chadwick: We'll have the opportunity to potentially have some of Comox's data on there as well.

[0:30:36] Planner Chadwick: So that's what we're hoping for for our special meeting.

[0:30:40] Planner Chadwick: and then and then yeah then we can we can focus the online meeting and the

[0:30:47] Planner Chadwick: community meeting a very simple similar way very specific to those those themes

[0:30:52] Planner Chadwick: moving forward I think that that sounds like a really doable approach so yeah

[0:30:59] Planner Chadwick: Okay.

[0:31:01] Trustee Graham: I will move that the Denman Island Local Trust Committee endorse the draft community

[0:31:05] Trustee Graham: engagement plan as presented in attachment one of this agenda.

[0:31:11] Trustee Graham: I'll second. Yes.

[0:31:12] Trustee Graham: Any further discussion? Call the question on the period

[0:31:15] Trustee Borthwick: that carries.

[0:31:17] Trustee Borthwick: And I'll do the next one if you want to do it.

[0:31:19] Trustee Borthwick: Yes, thanks.

[0:31:19] Trustee Borthwick: I move that the Denman Island Local Trust Committee request staff to schedule an electronic

[0:31:23] Trustee Borthwick: special meeting for the LTC to review policy options that will be composed for community

[0:31:28] Trustee Borthwick: feedback.

[0:31:33] Thank you very much. We will let you get back

[0:31:37] Voice 15: to your obviously very, very busy day.

[0:31:41] Voice 15: And thank you again for the rest of the day.

[0:31:43] Planner Chadwick: Thank you.

[0:31:45] Voice 15: Bye.

[0:31:45] Voice 15: All righty. So, moving on to agenda, we have application referral. First one is DE-SUP

[0:31:56] 2020.3, dependent request from the Forest family. So, we have Planner Stephen Bowe,

[0:32:07] and one of our names.

[0:32:10] Voice 15: Welcome. Would you want to do a little presentation on this?

[0:32:13] Voice 2: sure thanks thanks chair i can introduce this uh report for you um so this report presents

[0:32:20] Voice 2: a request by the property owner at 5465 lacon road to construct a dwelling that attached to

[0:32:27] Voice 2: workshop accessory building boathouse septic system garden beds retaining walls in a driveway

[0:32:32] Voice 2: in a covenant area so the request is made pursuant to a covenant that's registered on title which

[0:32:39] Voice 2: which prohibits proposed development

[0:32:42] Voice 2: unless there's prior written consent

[0:32:44] Voice 2: of the Denman Local Trust Committee.

[0:32:47] Voice 2: So the owner has obtained a heritage investigation permit,

[0:32:51] Voice 2: site alteration permit, both of those from the province,

[0:32:53] Voice 2: as well as two cultural heritage investigation permits

[0:32:56] Voice 2: from Comox First Nation.

[0:32:59] Voice 2: And just for your information as well,

[0:33:02] Voice 2: the admins noted that there may be some minor changes

[0:33:06] Voice 2: to their plans that that are attached to the report but but these are fairly

[0:33:12] Voice 2: representative of what they intend to do and so staff through the siting and use

[0:33:19] Voice 2: permit process would confirm that any any changes to their plans and that

[0:33:24] Voice 2: their plans do conform to the Denman Island land use bylaw and so with that

[0:33:30] Voice 2: staff are recommending that the LTC grant permission,

[0:33:35] Voice 2: grant not written permission to the owner.

[0:33:38] Voice 2: I'm happy to take any questions if there are any,

[0:33:41] Voice 2: and I believe the applicant or owner

[0:33:43] Voice 2: was intending to attend the meeting,

[0:33:45] Voice 2: so I can't see who's in the room, but they might be there.

[0:33:48] Voice 15: It is yours, thank you.

[0:33:51] All right, so across these questions, comments, concerns,

[0:33:55] I'm gonna kick it off.

[0:33:58] I

[0:33:58] Trustee Graham: really appreciate the work that has gone into this application.

[0:34:02] Trustee Graham: I think this is a first for me as a trustee and possibly for the DEMO trustee.

[0:34:07] Trustee Graham: We've been dealing with the Heritage Branch and the Comox First Nations and their requirements on this project.

[0:34:15] Trustee Graham: Part of the great appeal of DEMO is very, very significant to Comox.

[0:34:19] Trustee Graham: And the fact that we can continue to enjoy and live together with their support as long as we pay attention to what's important to them.

[0:34:28] Trustee Graham: And that history is huge. And the fact that you've done all this work is fantastic.

[0:34:34] Trustee Graham: I read through it. It looks like it's going to be a nice house and you'll be able to stay there and live there and know that you've done a good job.

[0:34:41] Trustee Graham: And I wish more people would come to the table with that expectation and appreciation.

[0:34:46] and heartfelt approach.

[0:34:49] So I thank you on that.

[0:34:51] And this is a textbook situation

[0:34:55] where people should be following this

[0:34:57] and that they're gonna have to from now on.

[0:34:59] So great, good for you.

[0:35:00] I didn't have any questions on the work that you've done

[0:35:03] that it seems to be, you know,

[0:35:07] the T's have been crossed and the I's have been done.

[0:35:09] So I have no further questions.

[0:35:12] We'll send it to Mr. Borthwick.

[0:35:14] Trustee Borthwick: yeah um likewise i mean clearly this has been a lot of work um and and uh i certainly sort of echo

[0:35:22] Trustee Borthwick: trustee graham's comments and that i think it's i think it's tremendously worthwhile i hope it

[0:35:27] Trustee Borthwick: feels worthwhile for you for all of you um and yeah i think uh you know in terms of um how we

[0:35:35] are how we're treating the land here how we're how we're building on it um this is

[0:35:40] Trustee Borthwick: a wonderful

[0:35:41] Trustee Borthwick: example of how that can be done and yeah i have no no comments i

[0:35:47] Trustee Graham: want to just uh point out uh

[0:35:49] Trustee Graham: good work appreciate the uh presentation of the material it agrees for me to make it affordable

[0:35:57] Trustee Graham: soon so thank you now i'm happy to make that motion my name is the demo trust committee get

[0:36:03] Trustee Graham: written consent for soon section two of covenant c 8 7 4 8 5 1 7 6 for the development proposed

[0:36:10] Trustee Graham: post and application meeting, SUT 2020.3.

[0:36:16] Trustee Graham: Have we done something bad?

[0:36:20] Voice 12: Now is the time to, like,

[0:36:22] Voice 12: scrape the nails.

[0:36:25] Trustee Borthwick: All of our secret business that we do.

[0:36:30] Trustee Borthwick: So that's

[0:36:31] Voice 15: an interesting point. Any further discussion on this?

[0:36:35] Voice 15: Call the call. Thank you very

[0:36:38] Voice 15: much outstanding from the african and the planners on this it's a really really good solid presentation

[0:36:44] Voice 15: so we do appreciate it thank you very much right here on your waiting already

[0:36:50] Voice 15: um so next up we have uh an application to tell you to allow for additional density um

[0:37:12] Planner (probable): This report introduces three key bylaws associated with re-zoning application G2I-BED-2024.1 submitted

[0:37:20] Planner (probable): by the Board of Directors.

[0:37:22] Planner (probable): You've seen one of these bylaws before and already given a first reading, and there's

[0:37:26] Planner (probable): two that you haven't seen yet, so they're just drafts.

[0:37:28] Planner (probable): The goal of the application is to facilitate the development of 19, well, 19, 20, 20, 20,

[0:37:33] Planner (probable): of an additional uh four units four units to bring the total to 19 dwelling units with associated

[0:37:39] Planner (probable): secondary suites with encouraging long-term affordability through an updated housing

[0:37:46] Planner (probable): agreement so today staff are recommending first and second readings of draft bylaws 254 and 255

[0:37:54] Planner (probable): which is the ocp and housing agreement and second reading of the proposed bylaw 250 which is the

[0:38:01] Planner (probable): Land Use By-law Amendment. The rezoning application was first initiated in February of 2024 with

[0:38:08] Planner (probable): a preliminary direction provided in June of 2024. In October the LNC gave first reading

[0:38:16] Planner (probable): to proposed By-law 250, the Land Use Amendment, and sent it out for referral. Originally it

[0:38:23] Planner (probable): was anticipated that an OCP amendment would not be necessary due to another parallel project

[0:38:29] Planner (probable): to eliminate the density bank entirely, however that initiative did not proceed, so as a result

[0:38:35] Planner (probable): the current application now requires an OCP amendment to remove four densities from the

[0:38:40] Planner (probable): density bank, which is a change in the scope of earlier assumptions.

[0:38:45] Planner (probable): Just a quick summary, so for by-law 255, the OCP amendment, this removes four densities

[0:38:51] Planner (probable): from the density bank to enable the proposed development. No redesignation is required

[0:38:56] Planner (probable): as land is already designated as sustainable resource and agriculture, and that won't be

[0:39:02] Planner (probable): changing with this application.

[0:39:04] Planner (probable): And then file on number 254 is an updated housing agreement.

[0:39:08] Planner (probable): So it replaces the original 2008 housing agreement.

[0:39:12] Planner (probable): It regulates the affordability and occupancy for 19 units in their secondary suites.

[0:39:17] Planner (probable): It includes some updated definitions, including a family member will now include children

[0:39:23] Planner (probable): and family, there's affordability criteria and clarity on how secondary suites must be managed.

[0:39:32] Planner (probable): So there is in the 2008 agreement the cooperative's internal rules and governance

[0:39:38] Planner (probable): documents were attached. The applicant now requests that these not be included in the

[0:39:43] Planner (probable): updated agreement stating that the housing agreement should focus only on matters relevant

[0:39:49] Planner (probable): to the LTC's jurisdiction and interests.

[0:39:52] Planner (probable): So this raises an important question for the LTC.

[0:39:55] Planner (probable): Do changes to those documents have the potential

[0:39:58] Planner (probable): to affect obligations under the housing agreement?

[0:40:01] Planner (probable): So staff have provided some options

[0:40:03] Planner (probable): for the LTC to consider.

[0:40:05] Planner (probable): You can attach the current versions

[0:40:07] Planner (probable): of the cooperative rules and policies

[0:40:10] Planner (probable): as schedules to the agreement as proposed

[0:40:12] Planner (probable): and included in the draft.

[0:40:14] Planner (probable): draft. You cannot attach but define cooperative rules and policies in the housing agreement

[0:40:21] Planner (probable): to refer to the version in effect at the time the agreement is signed. Or you could require

[0:40:27] Planner (probable): LTC consent for any future changes that could affect the co-op's obligations without requiring

[0:40:33] Planner (probable): a full amendment to the agreement. For by-law 250, the LUB amendment staff have, or the

[0:40:43] Planner (probable): LTC has already given first reading so staff are recommending second reading now just to keep this

[0:40:49] Planner (probable): file aligned with the OCP and housing processes and we have received referral feedback responses

[0:40:55] Planner (probable): have been received from several agencies and are included in a chart so the ministry of agriculture

[0:41:03] Planner (probable): ministry of housing municipal affairs the health authority the agricultural land commission

[0:41:09] Planner (probable): for Vianna LTC and Comox First Nation have all provided responses, Comox First Nation

[0:41:19] Planner (probable): responses included as an attachment, but you'll see no concerns are noted.

[0:41:25] Planner (probable): So if the recommendations are approved by the LTC, staff will send out another set of

[0:41:31] Planner (probable): referrals for the OCP by-law with a 90-day response window, and we'll plan for a community

[0:41:37] Planner (probable): the information meeting later in the summer once those likely ones have been received

[0:41:43] and then a public hearing

[0:41:45] Planner (probable): and final bylaw readings would be anticipated

[0:41:48] Planner (probable): in the fall once referral response window has officially closed questions

[0:41:56] Trustee Graham: trustees so you're looking for direction uh regarding the in-house document which

[0:42:03] Trustee Graham: which talks about things which aren't germane.

[0:42:06] Trustee Graham: Yeah, I can talk about mine in a little moment.

[0:42:09] Voice 12: And just speak, and I'll speak to that.

[0:42:11] Voice 12: Yeah, so thank you.

[0:42:11] Voice 12: And I just first want to say thank you,

[0:42:13] Voice 12: and especially to Planner Cargo.

[0:42:17] Voice 12: Cargo? Cargo?

[0:42:18] Voice 10: Oh, Cargo.

[0:42:19] Voice 12: It was Marla.

[0:42:21] Voice 12: Anyway, the hood has been really great,

[0:42:24] Voice 12: and the process with the housing agreement,

[0:42:26] Voice 12: I was really, really pleased.

[0:42:29] Voice 12: And I'll cope.

[0:42:30] Voice 12: I think the new housing agreement is better.

[0:42:33] Voice 12: clearer more precise document um and the way it it uh clarified the purpose of the suites

[0:42:42] Voice 12: the affordability worked out i think really well and i think that's particularly difficult because

[0:42:47] Voice 12: i think you know coho is such a a unique um an unusual organization and there are things that

[0:42:53] Voice 12: may seem like odd idiosyncrasies but they're really core to the affordability and the functioning

[0:42:59] Voice 12: functioning of the of the project and and i think that this responded to them so uh like

[0:43:05] Voice 12: what's quite happened with everything that's here i wanted to see it go ahead and then this piece so

[0:43:11] Voice 12: what what this has to do with is called the rules of um cooperative rules and rules of association

[0:43:18] Voice 12: as governed by the co-op act it's like our constitution and there's actually two pieces

[0:43:23] Voice 12: there's a memorandum of understanding which is very short which is just like

[0:43:27] Voice 12: kind of this it's saying that the organization exists and why which is to provide uh cooperatively

[0:43:35] Voice 12: managed affordable housing and then the rules of association which is very much like the

[0:43:40] Voice 12: constitution when you ask you know things about our shares and that kind of thing and the main

[0:43:44] Voice 12: reason we like not to be attached well one is that from my review of other housing agreements

[0:43:51] Voice 12: that this isn't something that exists elsewhere in the trust and it just gets complicated when

[0:43:57] Voice 12: we if we would want to change it which we've actually only done once you know since we existed

[0:44:02] Voice 12: um and it's done by special resolution um according to the co-op act um it's like then

[0:44:09] Voice 12: do we need permission do we need to let the lcc know and then in which case does the housing

[0:44:16] Voice 12: agreement need to be amended like it just it seems complicated to us for something that's

[0:44:21] Voice 12: really internal and when i look through it in terms of the pieces that regulate affordability

[0:44:26] Voice 12: those are all like handily covered in the zoning and the housing agreement just things like the

[0:44:33] Voice 12: purpose and the the you know the actual affordability of it and would be you know we

[0:44:39] Voice 12: are required to do a statutory declaration when uh you change his hands and that shows that the

[0:44:46] Voice 12: housing agreement has been followed and we've been working with a lawyer for that and you guys have

[0:44:49] Voice 12: received them and everything seems to be in order um so i don't see any benefit like i think the

[0:44:56] Voice 12: communities desire and need to know that there's oversight around affordability i think that's the

[0:45:03] Voice 12: main goal here i don't think that having our cooperative association attached will further

[0:45:09] Voice 12: that in any way and it just can tangle things up and and possibly tangle things up at your end um

[0:45:17] Voice 12: whereas i actually think things are working really well and we'll keep working really well even

[0:45:23] Voice 12: even better with the the uh improved housing event so um that would be my only sort of request is and

[0:45:32] Voice 12: you know it won't be the end of the world like you know i won't walk away for it no one would

[0:45:36] Voice 12: go home or boycott the trust anymore than some people do but oh but i'll not be um but um

[0:45:45] Voice 12: yeah if you change your

[0:45:47] Planner Chadwick: mind again otherwise i guess

[0:45:48] Voice 12: i just want to say you know this that we

[0:45:50] Voice 12: if we have people waiting we have people contacting us when do you think your new

[0:45:55] Voice 12: spaces will be available um and um and that so um that's to put a positive light on it i'm so

[0:46:04] Voice 12: happy to see the zoning and the housing agreement to me really complete and really clear so it can

[0:46:10] Voice 12: just keep moving thank you excellent thank you very much thank you for that that really is

[0:46:18] is exactly how I'm feeling.

[0:46:20] I don't necessarily want that particular document

[0:46:23] to

[0:46:23] Trustee Graham: encumber the process that we're doing here.

[0:46:26] Trustee Graham: We are, our concerns, land use, zoning,

[0:46:31] Trustee Graham: handily dealt with with the housing agreement.

[0:46:35] Interesting though, in the housing agreement under M,

[0:46:39] assignments, local trust committee can assign

[0:46:42] Trustee Graham: the administration of a housing agreement to a third party.

[0:46:45] Trustee Graham: We talked a little bit about the trust's inability to manage housing agreements on individual

[0:46:51] Trustee Graham: properties because it's an administrative nightmare.

[0:46:53] Trustee Graham: Well, if we had a housing society on Devon that was willing to take on that administration

[0:46:59] Trustee Graham: of those housing agreements, we could assign an administration of those kinds of agreements

[0:47:04] Trustee Graham: to that housing organization, and we could tie affordability to people who wanted maybe

[0:47:11] Trustee Graham: be more than one something like just something to think about so i was like oh we can assign

[0:47:19] these documents

[0:47:19] Trustee Graham: the administration of these documents but other than that um you know the

[0:47:25] Trustee Graham: coho triple rock whatever you guys call yourself we don't call ourselves

[0:47:29] Trustee Graham: i really i have to say what your group have done over the past 20 years with your

[0:47:39] Trustee Graham: you're 10 years of meetings and then you're more than 10 years of living on the land.

[0:47:42] Trustee Graham: And I'm a neighbor, so I know the party on the land well.

[0:47:45] Trustee Graham: I mean, there are a real bunch of family-oriented people who are sharing the land so responsibly.

[0:47:52] Trustee Graham: And I think we're very fortunate on them in how to go with standard development.

[0:47:56] Trustee Graham: Like, and other groups, if they want to do this type of cooperative,

[0:48:00] Trustee Graham: they should be asking you tons of questions and just taking your blueprint and saying,

[0:48:03] Trustee Graham: we want to do this just like we did.

[0:48:06] Trustee Graham: And no American money.

[0:48:07] Trustee Graham: That's huge.

[0:48:09] Trustee Graham: So they didn't have to wait for CMHC or DC Housing to give them the big fat check.

[0:48:15] Trustee Graham: And unfortunately, our other developments are waiting for outside funding.

[0:48:18] Trustee Graham: Otherwise, there would be people living on those plants that are zoned for housing for even now.

[0:48:25] Voice 12: I know all of us can talk about this for hours because we think about it.

[0:48:32] Voice 12: and you know

[0:48:34] Voice 12: you and I have been thinking about it for maybe

[0:48:36] Voice 12: close to a couple of decades

[0:48:39] Voice 12: but like

[0:48:40] Voice 12: and thank you for that and it really is

[0:48:42] Voice 12: like kind of a miracle like the

[0:48:44] Voice 12: coho function is so well

[0:48:46] Voice 12: like honestly and many

[0:48:48] Voice 12: of us like we ran into each other on the way to the

[0:48:50] Voice 12: common house to do our laundry

[0:48:52] Voice 12: and everyone was like isn't it amazing

[0:48:54] Voice 12: that we live here

[0:48:56] Voice 12: and it is tons of work and there's

[0:48:58] Voice 12: a lot of frustration and communal living

[0:49:00] Voice 12: and there's you know but the work is all fine but what i wanted to say is um i mean it's obviously

[0:49:06] Voice 12: you know feel so good to hear how it's being held that was an old standard and it really does work

[0:49:11] Voice 12: very well um but it is very hard to replicate because it's so much work and we really had a

[0:49:16] Voice 12: confluence of things that worked for us including you know support from some support like from

[0:49:22] Voice 12: outside like daniel terry was was key he actually bought that property and held it for us while we

[0:49:29] Voice 12: We did all the rezoning.

[0:49:30] Voice 12: So it does contain community.

[0:49:32] Voice 12: But what I think of importance for you to think about is that the role of regulation in assuring affordability.

[0:49:44] Voice 12: And Coho is somewhere in the middle of the affordability scale.

[0:49:48] Voice 12: It's non-market.

[0:49:51] Voice 12: It's not really ownership, but it's the membership-based housing.

[0:49:56] Voice 12: But that means we're responsible for our homes.

[0:49:59] Voice 12: We feel a sense of ownership in an abstract way,

[0:50:02] Voice 12: which I think works really well for a lot of Devon Islanders,

[0:50:05] Voice 12: but it's mid-scale.

[0:50:06] Voice 12: And we actually have, it's not in the documentation we saw,

[0:50:10] Voice 12: but in our policies, we have a cap of the maximum price

[0:50:15] Voice 12: to sell your place or client.

[0:50:17] Voice 12: It's just over $310,000, which is not very much and is very much.

[0:50:24] Voice 12: So it's in that mid-scale, but there's so much pressure

[0:50:28] Voice 12: to go above that cap whenever someone leaves they're like but but like the cap stays pretty

[0:50:36] Voice 12: much the same that the market's going up and i put so much into my house and all of that and

[0:50:42] Voice 12: it's an ongoing sense of the market is pushing on us to become less affordable and then as

[0:50:50] Voice 12: building we all know what's happened with construction and building material prices so

[0:50:55] Voice 12: So there is always a feeling of we, even now,

[0:50:59] Voice 12: we feel like we're fighting to maintain our affordability.

[0:51:02] Voice 12: And we talk about it in meetings and we, you know, yeah.

[0:51:05] Voice 12: So I understand that Denman does need more housing generally,

[0:51:12] Voice 12: but the market pressure is so huge here that housing will become market

[0:51:19] Voice 12: housing, will keep going up.

[0:51:22] Voice 12: Like I think the idea of supply and demand that, oh,

[0:51:24] Voice 12: when we have more supply the demand will go down like it's the demand is like this the supply is

[0:51:30] Voice 12: like this so even if you do that it's there's still so much demand and then the prices you

[0:51:36] Voice 12: couldn't you couldn't you know you could charge three thousand dollars for a one bedroom place

[0:51:42] Voice 12: and and i mean i know people paying almost that much on dead men and um so the role of i know

[0:51:50] Voice 12: know housing agreements are tricky but like i think housing agreements could be adapted

[0:51:56] Voice 12: it comes down to what you think is administration of what's required like from your point of view

[0:52:02] Voice 12: all right one minute but like the administration of our housing agreement is not a lot of work

[0:52:07] Voice 12: for the islands trust because it's based on a statutory declaration which puts the onus on us

[0:52:12] Voice 12: to remain legal and then like any bylaw someone could put a complaint and then people would look

[0:52:19] Voice 12: into it maybe we're lying you know maybe we're not paying attention you know but we're not and

[0:52:25] Voice 12: most people wouldn't and I still think there's a way to incorporate housing agreements sooner

[0:52:32] Voice 12: rather than later because other than that you're creating more market housing some of which is

[0:52:39] Voice 12: necessary but if that's all there is it's not meeting the needs and it never will so that's

[0:52:45] Voice 12: my little plea I know I'm kind of stepping out of my lane because I'm not talking about the

[0:52:49] Voice 12: rezoning anymore so you could say part of that was what i should

[0:52:52] Voice 12: have done at the public input

[0:52:53] Voice 12: i just got inspires yeah thank you for your patience we'd

[0:52:59] Trustee Graham: like to inspire people i appreciate

[0:53:02] Trustee Graham: the flexibility of our chair to allow thank you these comments very important uh my needs to flow

[0:53:09] Trustee Graham: important decision yeah and and i i mean i hear what you're saying um i i still maintain that most

[0:53:21] Trustee Graham: Most people don't move to a Gulf Island to share their land with strangers.

[0:53:25] Trustee Graham: So the idea that you got your little piece of paradise here if you're lucky enough

[0:53:30] Trustee Graham: to live on Tampa, now you might be able to have the ability to build a college.

[0:53:34] Well, why would I do that?

[0:53:36] Why would I encourage strangers to wander my beautiful little piece of paradise?

[0:53:42] I know of at least three old

[0:53:45] Trustee Graham: time residents of Tampa who have gone out on

[0:53:48] Trustee Graham: the limb and build themselves little cottages for their children their grandchildren is that

[0:53:54] Trustee Graham: market house that they built

[0:53:55] Voice 10: it's

[0:53:57] Trustee Graham: not subdivided be tough but that's just my i could be wrong

[0:54:04] Trustee Graham: that's just how i feel anyway um i don't know anything more to say

[0:54:14] uh no i mean uh trustee graham and laura covered most of what i was going to say so

[0:54:21] um yeah

[0:54:23] Trustee Borthwick: i mean i'm keen to make sure that that we're not putting on deep burdens on your process

[0:54:27] Trustee Borthwick: um i have lots of people that i care about very dearly at the co and i i think it works well

[0:54:35] Trustee Borthwick: um and yeah you absolutely can pay three thousand dollars a month in rent

[0:54:40] Trustee Borthwick: moment as I'm staring down the barrel of that um so

[0:54:48] Voice 15: just a question um either for uh

[0:54:51] our recording secretary

[0:54:55] Voice 15: motion number seven is very complicated um is what done in the past

[0:55:03] moved as circulated or

[0:55:05] Voice 15: worse to that effect is that appropriate you

[0:55:08] Planner (probable): can do that yeah Lisa would

[0:55:09] Planner (probable): probably have the exact wording but i think yeah it can be in motion yeah i just i think to be

[0:55:17] respectful i think that would be appropriate so

[0:55:20] Voice 15: anyhow we have some motions before us

[0:55:23] Voice 15: because any who wants to be the beginner we answered

[0:55:26] Trustee Graham: your question regarding the

[0:55:28] Planner (probable): um well

[0:55:29] Planner (probable): uh sort of but i do think so if you don't want to include um those two schedules in the housing

[0:55:35] Planner (probable): agreement then um requires a motion it's i don't think don't believe it does because it's just a

[0:55:41] Planner (probable): draft right now so um it'll be captured in the minutes and then um yeah i'm pretty sure

[0:55:50] Planner (probable): straight

[0:55:50] Trustee Graham: on that no later for me though so i want to hear if you might go christine on that

[0:55:54] Trustee Graham: particular question uh

[0:55:55] Trustee Borthwick: yeah no i'm absolutely in agreement yeah

[0:55:58] Trustee Graham: i

[0:55:59] Voice 15: believe he gave you full

[0:56:00] Voice 15: endorsement here well

[0:56:02] Trustee Borthwick: i just wanted to be very clear no no no i appreciate it and then no you

[0:56:05] if

[0:56:05] Trustee Borthwick: you captured what I was thinking as well.

[0:56:07] Trustee Borthwick: Talk to me about some times.

[0:56:09] Trustee Borthwick: It's great for those.

[0:56:11] Trustee Graham: So I'm happy to make the first motion.

[0:56:13] Trustee Graham: So I move that the Demmon Island Local Trust Committee

[0:56:16] Trustee Graham: bylaw number 255 cited as

[0:56:18] Trustee Graham: Demmon Island Official Community by 2008

[0:56:20] Trustee Graham: Amendment number 225

[0:56:22] Trustee Graham: be read for the second time.

[0:56:23] Trustee Graham: Second.

[0:56:24] Trustee Graham: For

[0:56:25] Trustee Borthwick: this question, call or question, all in favor?

[0:56:27] Trustee Borthwick: I move that the Demmon Island Local Trust Committee

[0:56:32] Trustee Borthwick: bylaw number 22255

[0:56:34] Trustee Borthwick: cited as Demmon Island Official Community

[0:56:36] Trustee Borthwick: community plan 2008 amendment number two 2025 be read a second time for discussion call a question

[0:56:43] Trustee Graham: i move that the demin island local trust committee bylaw number 250 cited as demin island land use

[0:56:50] Trustee Graham: bylaw 2008 amendment number two 2024 be read in the senate for discussion call the question

[0:56:58] Trustee Borthwick: all in favor that carries i move to the demin island local trust committee bylaw number 254

[0:57:04] Trustee Borthwick: Senate is Denman Island Housing Agreement By-law number 254-2025, be read for the first time.

[0:57:09] Trustee Borthwick: Second.

[0:57:10] Trustee Borthwick: For discussion, call the question, call the paper.

[0:57:13] Trustee Graham: That carries.

[0:57:14] Trustee Graham: I move for the Denman Island Local Trust Committee By-law number 254,

[0:57:17] Trustee Graham: Senate is Denman Island Housing Agreement By-law number 254-2025, be read for the second time.

[0:57:22] Second.

[0:57:23] Call the question, call the paper.

[0:57:25] Trustee Borthwick: That carries.

[0:57:27] Trustee Borthwick: I move for the Denman Island Local Trust Committee request staff to schedule a virtual or in-person

[0:57:32] Trustee Borthwick: and community information meeting in the summer of 2025

[0:57:35] Trustee Borthwick: for application DE-RZ-2024.1,

[0:57:40] Trustee Borthwick: brackets, Triple Rock Land Cooperative,

[0:57:42] Trustee Borthwick: close brackets,

[0:57:43] Trustee Borthwick: and proposed bylaw numbers 250, 254, and 255.

[0:57:48] Before I say that,

[0:57:50] Trustee Graham: we can discuss this.

[0:57:52] I'm being quite comfortable

[0:57:54] having that community information meeting

[0:57:55] Planner (probable): prior to the public hearing on the same day.

[0:58:00] Planner (probable): I'm sort of leaning more towards

[0:58:01] Planner (probable): just based on previous experiences that we would just hold the separate we could do it virtually

[0:58:07] Planner (probable): just to hold it before before we're scheduled to have a public hearing just in case there's

[0:58:13] Planner (probable): concerns i don't want to run into the situation where we have to cancel the public hearing or

[0:58:16] Planner (probable): we can't proceed as i can appreciate the concern

[0:58:19] Trustee Graham: based on the last meeting that we had and all that

[0:58:22] Trustee Graham: work that went into that um this is a little different from a community perspective i've

[0:58:28] Trustee Graham: I've never, I haven't heard one negative comment about COVID since they all arrived.

[0:58:36] Trustee Graham: There was some concern initially by the neighbors.

[0:58:39] Trustee Graham: Those concerns were people-based and not based in any reality.

[0:58:44] Trustee Graham: And those neighbors love COVID, as we do, and we're also neighbors and that's it.

[0:58:49] Trustee Graham: So I don't anticipate the situation that happened the last time we tried to do it,

[0:58:55] Trustee Graham: uh the community to mention you and then a public hearing considerably less

[0:59:00] Trustee Borthwick: broad i think too this

[0:59:02] Trustee Borthwick: is a very focused set of amendments um would be my information i'll

[0:59:07] Planner (probable): leave it to the ltc my

[0:59:08] Planner (probable): recommendation is always to do it and if no one shows up no one shows up but i'll leave it to the

[0:59:14] Planner (probable): ltc to decide all that so

[0:59:18] Trustee Graham: i i would uh second this motion i'm going to suggest that we take out the

[0:59:26] Trustee Graham: virtual or in person and that so it hasn't seconded um and uh it removed in summer 25 2025

[0:59:42] Trustee Graham: to simply say prior to the public hearing schedule sometime on this day i'm going to talk to them

[0:59:49] Trustee Graham: prior to the public hearing okay so i'm going to ask you a minute yeah

[0:59:55] Voice 15: at least if you would

[0:59:57] Voice 15: captured that modification to the list of

[1:00:00] Voice 15: motion.

[1:00:01] Voice 9: Chair Mott, I have that the Denman Island Local Trust Committee request staff schedule a

[1:00:06] Voice 9: community information meeting prior to the public hearing for application, etc., etc.

[1:00:12] Trustee Graham: Perfect. Thank you so much. Perfect. Thank you.

[1:00:15] Trustee Graham: Thank you so much.

[1:00:16] Trustee Graham: Okay.

[1:00:18] Voice 15: Further discussion. Call the question. All in favor? That carries.

[1:00:23] Voice 15: So, Lisa, did you have some advice as to the wording of the next motion?

[1:00:28] Voice 15: i

[1:00:30] Voice 9: think that if one of the trustees reads the motion up to the part that says the following

[1:00:37] Voice 9: first nations local governments and agencies for comment and after the word comment says

[1:00:42] Voice 9: as listed in the staff report excellent who's

[1:00:48] Trustee Borthwick: good this would be demonstrate this would be

[1:00:51] Trustee Borthwick: this would be david's turn and i have definitely did

[1:00:54] Trustee Borthwick: I move

[1:00:56] Trustee Graham: that the MNL Liberal Trust Committee request staff to refer proposed bylaw number 255, cited as MNL's official committee plan,

[1:01:04] Trustee Graham: that was named Amendment Number 22025, to the following First Nations,

[1:01:09] Trustee Graham: nations, local governments and agencies for comment at the Tribes to be referred to as

[1:01:21] Trustee Graham: presented in the May 20th staff report at the end of the trust committee meeting.

[1:01:30] Trustee Graham: All right, seconded. Seconded. For the discussion.

[1:01:35] Trustee Graham: Well, just for those that aren't, I mean, we want to be respectful to the First Nations,

[1:01:42] Trustee Graham: the nation's names, and there's no way that we can do that without education and health

[1:01:47] Trustee Graham: and sacrifice and things.

[1:01:49] Trustee Graham: We don't have that.

[1:01:49] Trustee Graham: That's our reason.

[1:01:51] Trustee Graham: I can go through and

[1:01:52] Trustee Graham: look up a

[1:01:52] Trustee Borthwick: bunch of differentiations, let alone a couple of meetings ago, but

[1:01:59] Trustee Borthwick: after feeling like I butchered it.

[1:02:03] Voice 15: So, second.

[1:02:04] Voice 15: Yes.

[1:02:05] Voice 15: A discussion.

[1:02:06] Voice 15: Call the question.

[1:02:07] Voice 15: That carries. Thank you very much. That's a long omnibus.

[1:02:13] Voice 15: I'm sorry. Thank you. Thank you very much.

[1:02:19] Voice 15: Moving right along. So our next one is, uh, P. L. R. Z.

[1:02:25] Twenty three four

[1:02:26] Voice 15: zero zero five five. The demo Conservancy.

[1:02:30] Voice 15: And what's the end goal with the plan in the target area?

[1:02:34] Planner (probable): So this application proposes rezoning four parts of land from touristy to conservation.

[1:02:41] Planner (probable): The application is in the Denman Conservancy Certification, DCA, which owns and manages the land.

[1:02:47] Planner (probable): The goal of the application is to reflect and formalize their current conservation-focused land use,

[1:02:53] Planner (probable): which pivots development and prioritizes environmental protection.

[1:02:56] Planner (probable): One of the parcels is split-zoned and includes land in the Agricultural Land Reserve, the

[1:03:02] Planner (probable): ALR.

[1:03:04] Planner (probable): So, bylaw number 256, which is an OCP amendment, it changes the designation from Sustainable

[1:03:11] Planner (probable): Resource to Conservation Recreation for three full parcels and part of a fourth parcel.

[1:03:19] Planner (probable): The agriculture designation on the portion in the ALR remains unchanged as per ALC recommendations.

[1:03:26] Planner (probable): A key component of this application is the proposed addition of four residential densities

[1:03:33] Planner (probable): to the OCP Density Bank, so they'd be adding four.

[1:03:42] Planner (probable): Under Appendix D Policy 1 of the OCP, the LTC may add unused densities to the density

[1:03:48] Planner (probable): bank under certain circumstances, such as the rezoning removes residential density from

[1:03:55] Planner (probable): lots with subdivision potential, applications involving donations of land for conservation

[1:04:00] Planner (probable): of park use, LTC initiated rezonings resulting in unused density. So staff are recommending that

[1:04:08] Planner (probable): the LTC look at a broad interpretation of this policy because the land in question is not being

[1:04:14] Planner (probable): formally donated. Staff are recommending a broad interpretation because the Conservancy is

[1:04:20] Planner (probable): is voluntarily giving up development rights.

[1:04:23] Planner (probable): The land is permanently being protected through rezoning

[1:04:26] Planner (probable): and it results in a clear and lasting public benefit,

[1:04:30] Planner (probable): which aligns with the intent of the density bank policy.

[1:04:33] Planner (probable): However, an option to the LTC is to amend the OCP policy now

[1:04:39] Planner (probable): to explicitly support

[1:04:40] Planner (probable): this kind of conservation driven rezoning.

[1:04:44] Planner (probable): If so, I have recommended wording that you could add

[1:04:48] Planner (probable): add to the policy which would be something like from a rezoning application by a conservation

[1:04:54] Planner (probable): agency or organization to rezone land it owns to a zone that does not permit residential

[1:05:00] Planner (probable): use or density so you have two key options you can proceed with the broad interpretation

[1:05:05] Planner (probable): of the current policy no amendment needed and move forward with first reading as presented

[1:05:11] Planner (probable): it. Keeping in mind that the density bank is also getting, you know, revisited as part of the larger

[1:05:20] Planner (probable): housing review, or you can amend the draft by law to explicitly include this as a new bullet in

[1:05:27] Planner (probable): policy one and then proceed with first reading. So kind of up to you how you'd like to proceed

[1:05:34] Planner (probable): with that. And I don't know, you know, you might be more familiar with exactly why the wording was

[1:05:38] Planner (probable): like that in that policy but it it's um it's really specific to applications involving donations

[1:05:45] Planner (probable): of land conservation park use so it's just a bit of a different situation but no more intent

[1:05:52] Planner (probable): is my read on it um so for the uh bylaw 257 which is the lub amendment it rezones three full parcels

[1:06:05] Planner (probable): and the forestry

[1:06:07] Planner (probable): zone portion of the fourth

[1:06:09] Planner (probable): from forestry to conservation

[1:06:10] Planner (probable): the ALR portion will

[1:06:13] Planner (probable): retain its agriculture zoning

[1:06:15] Planner (probable): the conservation zone

[1:06:17] Planner (probable): permits passive recreation only

[1:06:19] Planner (probable): no residential or commercial development

[1:06:21] Planner (probable): is allowed

[1:06:21] Planner (probable): so at a previous meeting

[1:06:25] Planner (probable): the LTC asked for

[1:06:27] Planner (probable): early referral feedback from

[1:06:29] Planner (probable): the Islands Trust Conservancy

[1:06:31] Planner (probable): and the Agricultural Land Commission

[1:06:32] Planner (probable): Commission. So the Islands Trust Conservancy provided feedback on whether conservation

[1:06:38] Planner (probable): covenants should be added to the process that don't currently have covenants and the feedback

[1:06:44] Planner (probable): received from the ITC staff was that covenants on already protected land like these nature

[1:06:50] Planner (probable): reserves are resource intensive. ITC is currently prioritizing on protected half priority lands

[1:06:56] Planner (probable): for covenant work, so they didn't recommend making that a condition of the rezoning.

[1:07:02] Planner (probable): However, that staff feedback and as part of the formal referral process, this would go

[1:07:07] Planner (probable): to the board, but it wouldn't be anticipated that that would be something that would be

[1:07:12] Planner (probable): recommended.

[1:07:12] Planner (probable): And then the Agricultural Land Commission objected to rezoning the ALR portion from

[1:07:17] Planner (probable): agriculture to conservation.

[1:07:19] Planner (probable): They stated that the agricultural use must be maintained and cannot be prohibited by

[1:07:24] Planner (probable): local governments unless under very certain circumstances which do not apply here. Staff

[1:07:30] Planner (probable): have incorporated this feedback and are presenting about the ALR portion remains

[1:07:34] Planner (probable): so remains up to agriculture. So if the LTC gives first reading today referrals will be sent out

[1:07:41] Planner (probable): with a 90-day window for responses, a community information meeting would be planned and second

[1:07:48] Planner (probable): reading of public hearing would follow the close of the referral period. There are some alternatives

[1:07:54] Planner (probable): which are listed in the staff report could give first and second readings once today if the LTC

[1:08:01] Planner (probable): feels the bylaws are ready to move forward you could amend the bylaws based on any concerns or

[1:08:07] Planner (probable): new direction you can hold the application in advance or proceeding over there

[1:08:13] Trustee Borthwick: trustees yeah

[1:08:15] Trustee Borthwick: I mean I'm I'm happy to go ahead with first and second reading today I think these look good as

[1:08:22] Trustee Borthwick: they are um i wanted to know just in terms of if we are making amendments to the potentially

[1:08:30] making amendments to the policy for um density transfers is that going to have

[1:08:38] Trustee Borthwick: to take place

[1:08:38] Trustee Borthwick: before we proceed with the rest or no

[1:08:41] Planner (probable): it would just be added so there's currently no cp amendment

[1:08:45] Planner (probable): bylaw going forward so it would just be added to that yeah

[1:08:48] Trustee Borthwick: my feeling is yeah i mean if we can

[1:08:50] Trustee Borthwick: combine that into the work the review work that's already being done noting that this is a you know

[1:08:56] this is feedback that we've received through another process that seems like the appropriate

[1:09:00] Trustee Borthwick: way to do that to me um yeah i'm i'm happy

[1:09:05] Trustee Graham: just speaking to that particular um policy

[1:09:11] Trustee Graham: that certainly wasn't the intention it wasn't meant to to restrict it to uh parcels that are

[1:09:19] Trustee Graham: zone uh or donated um it was just children said well what about if this happens so we didn't have

[1:09:27] Trustee Graham: that conversation at the vocal trust committee table that legally would have changed the word so

[1:09:31] Trustee Graham: we're well within the intent of that policy to make that event to the policy yeah within our

[1:09:40] I do, it really

[1:09:42] Trustee Graham: ticks my butt when the Manicultural Land Endangers uses their power in an area

[1:09:55] Trustee Graham: whose mandate is the preservation and protection of the natural environment to a piece of property

[1:10:00] Trustee Graham: which doesn't even have road exits.

[1:10:02] Trustee Graham: How would you get your combine harvester to that piece of property once it's been whacked,

[1:10:07] Trustee Graham: tilled, fertilized

[1:10:08] Trustee Graham: to the earlier soybeans.

[1:10:11] Trustee Graham: I mean, I know

[1:10:13] Trustee Graham: this is my own little hobby horse, but

[1:10:15] Trustee Graham: if it was up to me,

[1:10:17] Trustee Graham: I would fight the agricultural

[1:10:19] Trustee Graham: machine from a little risk-based perspective

[1:10:21] Trustee Graham: on their

[1:10:26] Trustee Graham: transducer

[1:10:27] Trustee Graham: considering

[1:10:29] Trustee Graham: this

[1:10:31] Voice 13: set precedent.

[1:10:33] I think, you know,

[1:10:36] they're playing a numbers game over

[1:10:37] from Vancouver. They just want to keep their acreages up. I really believe that. I don't

[1:10:42] think they love this from an

[1:10:43] Trustee Graham: Iowa's trust perspective at all. And it's a quick, but

[1:10:48] Trustee Graham: your kind of precision. No, I don't want to belabor it. And we just create a whole bunch

[1:10:58] Trustee Graham: of work and we've got enough on our plate right now. But as I say, by working, I would

[1:11:02] Trustee Graham: the space. ALC. I don't care. I really like the place is one

[1:11:10] Trustee Graham: day when I'm no longer trustee, I will I will serve

[1:11:13] Trustee Graham: and remove the item to land reserve from the island stress

[1:11:19] Trustee Graham: as an inappropriate land use.

[1:11:23] Yeah, yeah.

[1:11:26] That's just an expression.

[1:11:32] Voice 4: just to say that the board met last night we intend to it's flooded most of the year and we're

[1:11:38] Voice 4: going to be growing rice i actually have a couple of questions that's i see variously in the staff

[1:11:50] Voice 4: report it's called conservation zoning or conservation slack recreation i mean we do

[1:11:57] Voice 4: attend passive recreation on the land we're watching or whatever but what is the legal term

[1:12:05] Planner (probable): is it conservation so the the designation and the ocp so there's two two things happening the

[1:12:11] Planner (probable): designation of the land is changing so the ocp designation would be changing to conservation

[1:12:16] Planner (probable): slash recreation and the zoning is changing to the conservation yeah um

[1:12:23] Voice 4: and i just said one other

[1:12:25] Voice 4: Another thing to just mention, reading the whole agenda last night or this morning, just noticing that there is some, I think on one of the work things, to look at what there may be alternatives to the density bank.

[1:12:44] Voice 4: that bank and so i just want to support that because as i've written in letters to yours as

[1:12:51] Voice 4: we've written in letters those four identities are probably worth about a million dollars

[1:12:56] Voice 4: that's a lot of equity uh for us to divest our membership voted in a special resolution

[1:13:05] Voice 4: to do this rezoning and to support affordable housing so we still um ask you to

[1:13:14] Voice 4: to find some way where our good work, good deeds,

[1:13:18] Voice 4: could be accommodated in such a way that it's possible.

[1:13:23] Voice 4: I think that's all I have to say.

[1:13:27] Voice 4: Thank you for your work.

[1:13:28] Voice 4: I have a sidebar.

[1:13:29] Voice 4: Can I do a sidebar?

[1:13:32] Voice 4: My sidebar is, this is kind of boring

[1:13:36] Voice 4: and kind of laborious and bureaucratic.

[1:13:38] Voice 4: No, you're never boring, but it's local government.

[1:13:42] Voice 4: And when we look at what's going in at our neighbor to the south right now, with the ignoring of laws, the bullying, yes, it's a pleasure to be here.

[1:13:56] Voice 4: And thank you for your words.

[1:14:00] Voice 8: I'm Lisa Roots. I'm on the board of BCA also.

[1:14:04] Voice 8: And so I would just say the ALR, I totally hear what you're saying.

[1:14:10] Voice 8: but for us it's kind of a absolutely point because as the owners we can we're never going to do that

[1:14:19] Voice 8: right but it i will just say it was interesting that itc wasn't interested in the covenant because

[1:14:27] Voice 8: they are covenant holders for some of our other lands so that was kind of what i was reading that

[1:14:31] Voice 8: I was kind of and I believe pause pause oh yes

[1:14:36] Voice 8: absolutely and

[1:14:38] Voice 4: we of course have the uh we can

[1:14:40] Voice 4: go to another uh social organization organization if we want yeah because that's

[1:14:45] Planner (probable): usually what we do

[1:14:46] Planner (probable): right just as a fatal mistake I should clarify it so it's not it's that they aren't interested

[1:14:51] Planner (probable): in pursuing and making us a condition of the rezoning I haven't but if you are interested in

[1:14:56] Planner (probable): and you could still apply and yeah it's not a priority for them because the land is already

[1:15:04] Planner (probable): being protected and they are because they do

[1:15:06] Voice 8: you try to get a second year yeah because there were

[1:15:10] Voice 8: cases where things have gone so so thank you for that thank

[1:15:15] Voice 4: you all

[1:15:18] Voice 8: right i'm

[1:15:20] Planner (probable): good to get going

[1:15:21] Planner (probable): good going and just so that i'm clear you're you're not feeling it necessary to amend the

[1:15:27] Planner (probable): policy of the ocp at this stage but there's no regard that the list of amendments yeah for the

[1:15:33] Trustee Graham: uh housing review that investment we have the

[1:15:37] Trustee Borthwick: great benefit of your brain being the one that's

[1:15:40] Trustee Borthwick: working on the other parts so uh

[1:15:43] Voice 15: so we want to do first and second reading is that what i'm getting

[1:15:47] Voice 15: yeah absolutely so we'll do one two and then insert the the additional ones before we do

[1:15:54] Voice 15: number three um

[1:15:55] Trustee Borthwick: i mean i was going to do my thinking was we do one and then insert second

[1:16:00] Trustee Borthwick: reading okay and then two and then it starts second reading they all get it done yeah

[1:16:09] Trustee Borthwick: uh all right i move that the demin island local trust committee bylaw number two five six

[1:16:13] Trustee Borthwick: decided this demin island official community plan 2008 amendment number three

[1:16:17] Trustee Borthwick: 2025 be read a first second second through the session call the question okay uh and i will i

[1:16:26] Trustee Borthwick: move that the denver island local trust committee bylaw number 256 cited the denver island official

[1:16:30] Trustee Borthwick: community plan 2008 amendment number three 2025 be read a second time second half through the

[1:16:36] Trustee Graham: question paper that carries i move that the heaven on the local trust committee bylaw number two five

[1:16:42] Trustee Graham: 7, cited as 10 on the land use file in 2008, Amendment No. 2, 2025, be read for the first time.

[1:16:49] Trustee Graham: Second. For the

[1:16:50] Voice 15: discussion, call the question. All in favor?

[1:16:53] Voice 15: That carries.

[1:16:55] Trustee Graham: Are we getting a parcel delivered?

[1:16:57] Trustee Graham: Oh, I have a FedEx there.

[1:16:59] Voice 6: Look for

[1:17:00] Trustee Graham: Dennis Lightfoot.

[1:17:02] Trustee Graham: Oh, oh, what's the address of this building here?

[1:17:04] This is the seniors'

[1:17:06] Voice 4: hall. It wouldn't be here.

[1:17:07] Voice 4: so

[1:17:08] Voice 15: yeah nobody lives yeah maybe try to get some department working

[1:17:12] Voice 10: all right sorry great

[1:17:16] Trustee Graham: um

[1:17:25] Trustee Graham: that carries i

[1:17:33] Trustee Borthwick: move the deminam local trust committee request staff to refer proposed bylaw

[1:17:37] Trustee Borthwick: number 256 cited as demo island official community plan 2008 amendment number three 2025 and proposed

[1:17:44] Trustee Borthwick: by the number 257 cited as demo island land use by law 2008 amendment number two 2025 to

[1:17:51] Trustee Borthwick: the following first nations local governments and agencies for commented uh as presented in the may

[1:17:59] May 20th, 2020-25 agenda.

[1:18:03] Seconded.

[1:18:05] Through discussion, call the question.

[1:18:07] All in favor?

[1:18:08] That carries.

[1:18:09] I

[1:18:13] Trustee Borthwick: move that the Denman Island Local Trust Committee request staff to schedule an in-person

[1:18:16] Trustee Borthwick: or online community information meeting after the close of the referral period for application

[1:18:21] Trustee Borthwick: PL-RZ-2024-0055, brackets, Denman Conservancy Conservation Association, and proposed bylaws

[1:18:31] number two five six and two five seven

[1:18:33] Trustee Graham: second before i second this this is another opportunity

[1:18:36] Trustee Graham: for us to consider the community information prior to the commentary on the same meeting

[1:18:40] Trustee Graham: i can't imagine anybody showing up saying oh it should never be able to make any extensive

[1:18:45] Trustee Graham: whatever so um yeah amend that that hasn't been it's not a motion yet so let's just look at

[1:18:54] Trustee Graham: a removing uh and in person or online and they just say schedule a community information meeting

[1:19:01] Trustee Graham: prior to the public hearing after the close to the regional agreement

[1:19:08] Voice 15: so at least you've caught that yes

[1:19:12] Voice 9: i got that thank you thank

[1:19:13] Trustee Borthwick: you all right uh well then i

[1:19:19] Trustee Borthwick: So seconded.

[1:19:21] All right.

[1:19:22] For discussion, call the question.

[1:19:23] On paper,

[1:19:24] Voice 15: that carries.

[1:19:26] Voice 15: Thank you.

[1:19:27] Voice 15: Thank you very much.

[1:19:28] Trustee Graham: I just want to assure the DCU that those densities will go to...

[1:19:33] Voice 12: I don't

[1:19:36] Trustee Graham: know how they...

[1:19:37] Voice 12: So that Sam has to...

[1:19:39] Trustee Borthwick: David has said on the record that he'd let me camp in his yard, so...

[1:19:54] Voice 15: all righty so we're just applying so we have now at page 122

[1:20:02] Voice 10: uh we

[1:20:04] Voice 15: have the trust committee pro kids oh

[1:20:09] Planner (probable): i think we should do the uh sorry to take 10.2

[1:20:13] Planner (probable): the

[1:20:13] Voice 4: amendment

[1:20:14] Planner (probable): is that what you're going to yes okay yes yeah

[1:20:19] Voice 15: yes yes we're at 10.2 for our

[1:20:24] meditator who's and and that's

[1:20:27] Voice 15: that you guys see it we have a new plan who's come on our screen

[1:20:39] Voice 15: we did not announce at the beginning of the meeting

[1:20:42] Planner Thomaidis: i wasn't here for the whole meeting

[1:20:45] Planner Thomaidis: Good morning.

[1:20:45] Voice 15: Good morning.

[1:20:47] Voice 15: Welcome to Denman Island.

[1:20:51] Voice 15: Of course, you scared everybody out of the room, so I don't think it personally.

[1:20:57] Voice 6: All right.

[1:20:58] Planner Thomaidis: Well, I can introduce this memo if you'd like.

[1:21:01] Planner Thomaidis: I'm happy to do that for you.

[1:21:04] Planner Thomaidis: Yeah, so the purpose of this memo is to provide the LTC with an update on rezoning file DERZ

[1:21:11] Planner Thomaidis: 2023.1 or Comas Ranch Limited.

[1:21:15] Planner Thomaidis: There's a comprehensive list in the memo of all LTC resolutions regarding the file to date, including short little status updates and next steps.

[1:21:26] Planner Thomaidis: And this was written in early May 2025.

[1:21:31] Planner Thomaidis: So, at the request of the applicant on January 21st, 2025, the application was put on hold.

[1:21:41] Planner Thomaidis: and then there was a letter from a legal representative of Comas Ranch Limited

[1:21:46] Planner Thomaidis: and then the LTC approved a response which was provided to the applicant and the legal

[1:21:52] Planner Thomaidis: representative in March 2025 and so staff have now received confirmation from the applicant that

[1:22:00] Planner Thomaidis: they'd like to continue processing their application so that's just happened now in

[1:22:04] Planner Thomaidis: early May 2025 so yeah that's basically I can go through line by line if you

[1:22:13] Planner Thomaidis: like you know all of the the items and their progress but I assume that you've

[1:22:18] Planner Thomaidis: you've skimmed them and are aware of everything it's just an update there's

[1:22:22] Planner Thomaidis: no recommendations for any other LTC resolutions or direction at this time

[1:22:32] Planner Thomaidis: this is just just to provide an update another important thing to point out about this memo

[1:22:37] Planner Thomaidis: is that there's an attachment a public statement from the chief councillor of Comox First Nation

[1:22:42] Planner Thomaidis: to the LTC regarding a request for a preliminary field reconnaissance so this is not

[1:22:49] Planner Thomaidis: necessarily news but it is the first sort of public statement signed by Comox First Nation

[1:22:55] Planner Thomaidis: nation chief about the rationale for why they'd like the LTC support in requiring a preliminary

[1:23:03] Planner Thomaidis: field reconnaissance as part of the rezoning application. Yeah, that's everything. If you

[1:23:09] Planner Thomaidis: have any questions, I'd be happy to answer them. Thanks.

[1:23:12] Trustee Graham: Justine, I would be curious, with your deliberations, conversations with the corporation

[1:23:18] Trustee Graham: there. Are they now prepared to comply with the requests regarding the reasonable name,

[1:23:26] Trustee Graham: including the webinar field of concept, or I call it, archaeological survey that

[1:23:32] Trustee Graham: Kalmok's administration has requested?

[1:23:35] Planner Thomaidis: Yeah, through the chair, my sense is that they,

[1:23:37] Planner Thomaidis: I mean, they've been in contact with the RPM Jameret, with RPM Jameret about that. I think

[1:23:46] Planner Thomaidis: there's more conversation to be had um you know with the ltc we've now sent the uh terms of

[1:23:53] Planner Thomaidis: reference letter that was endorsed by the ltc in early january that's that's gone out now and that

[1:23:58] Planner Thomaidis: has very clear uh requests for details in the pfr um you know potential deal details as part of the

[1:24:05] Planner Thomaidis: section 219 covenant um i i don't know that there's confirmation on their end yet that they

[1:24:11] Planner Thomaidis: are going to be providing that. Previous conversations I've had with the applicant

[1:24:18] Planner Thomaidis: in early January indicated that they wanted to cooperate, but I don't know if that's changed

[1:24:25] Planner Thomaidis: at this point.

[1:24:27] Trustee Graham: That sounds hopeful. Yeah, thank you. I did have one query. When they,

[1:24:37] Trustee Graham: their original land use contract, it's quite specific on the size of these

[1:24:46] Trustee Graham: you've got now the survey of all those parcels so are they all in compliance with that original

[1:24:53] Trustee Graham: land use contract at the original history as far as you know so

[1:24:58] Planner Thomaidis: a few quite a few of them

[1:25:00] Planner Thomaidis: are oversized over the 400 square foot limit there are secondary cottages so there's a

[1:25:06] Planner Thomaidis: like a principal dwelling on the lot and then a secondary cottage yeah and there is quite a

[1:25:13] Planner Thomaidis: specific size limit that was in the land use contract and I think I don't know off the top

[1:25:18] Planner Thomaidis: of my head exactly how many but there are a few that are over that size limit cottages

[1:25:24] Planner Thomaidis: you know accessory cottages guest cottages that are greater than 400 square meters in floor area

[1:25:31] Planner Thomaidis: they

[1:25:33] Trustee Graham: haven't really addressed that as far as when we do the rezoning will they

[1:25:37] Trustee Graham: what what yeah i'm going to be looking for some staff advice on on what we do with that those

[1:25:43] Trustee Graham: inconsistencies with that land use contract right next time we have another report perhaps you could

[1:25:50] Trustee Graham: turn your mind to some of our options there yeah

[1:25:53] Planner Thomaidis: so i my understanding is that the the applicant

[1:25:55] Planner Thomaidis: has applied to allow in the zoning what was allowed in the land use contract so whatever

[1:26:03] Planner Thomaidis: was allowed in the land use contract that's the zoning that is being drafted so it would be that

[1:26:08] Planner Thomaidis: size limit and then those yeah I guess the staff report when those draft bylaws are brought forward

[1:26:14] Planner Thomaidis: the staff report could address how maybe the the few cottages that are over that size limit over

[1:26:22] Planner Thomaidis: that floor area limit um might be addressed through site-specific zoning um yeah something

[1:26:28] Planner Thomaidis: something for the ltc to contemplate but they have applied just for the 400 square meter cottage size

[1:26:34] Planner Thomaidis: based on the land use contract language square

[1:26:38] Trustee Borthwick: meter or foot sorry

[1:26:40] Planner Thomaidis: square foot okay we go back

[1:26:43] Planner Thomaidis: and forth so so frequently in the violence easy to slip up that would be the violence will be

[1:26:50] Planner Thomaidis: Be specific and clear.

[1:26:52] Planner Thomaidis: Yeah.

[1:26:53] Planner Thomaidis: I'm just checking.

[1:26:54] Planner Thomaidis: I'm sure.

[1:26:55] Voice 9: I was like, man.

[1:26:56] Voice 9: Metrics.

[1:26:56] Planner Thomaidis: I'm an odontologist.

[1:26:58] Voice 9: Yeah.

[1:26:59] Trustee Graham: Thank you.

[1:27:00] Trustee Graham: So that's the time that we'll have a look at options at that stage of

[1:27:05] Trustee Graham: the application.

[1:27:06] Trustee Graham: Great.

[1:27:07] Okay.

[1:27:07] Good.

[1:27:09] Awesome.

[1:27:10] Voice 15: If there are any other questions, thank you very much.

[1:27:13] Voice 15: Again, you know, you guys do some very impressive recording up here,

[1:27:17] Voice 15: and it's it's very much appreciated so we'll leave it at that thank you thank you very much

[1:27:27] Voice 15: all righty so that's uh taking care of template two um uh of course one of us who

[1:27:34] Voice 15: coming into listed anything um so new business we handed over to trustee graham

[1:27:41] I want to remove the temporary use permit from accessory drawing unit in the R2A

[1:27:47] Voice 15: and F while not removing the dynasty bank.

[1:27:51] Trustee Graham: Yeah. So the reason I put this on, I just wanted to have a quick conversation about the reaction that we got from our community and the fact that we are folding those two items into the overall housing review.

[1:28:08] Trustee Graham: review and uh that's that's great the staff will be bringing back options for this density day

[1:28:15] Trustee Graham: which unfortunately when we set it up it included secondary loans which was not the intent

[1:28:20] Trustee Graham: originally and i had that again it was probably just a little slip that the interest committee

[1:28:25] Trustee Graham: missed i would have been a trustee at the time i missed it my co-trustee uh louisville since

[1:28:30] Trustee Graham: passed away missed it and that's unfortunate it was yeah it was to for affordable housing it was

[1:28:36] Trustee Graham: for the exactly the type of densities that the denman conservancy association wants to put in

[1:28:41] Trustee Graham: that specifically for affordable housing because of its financial um the worth of those densities

[1:28:49] and in fact those densities densities in

[1:28:52] Trustee Graham: the table were used in the purchase of the land that's

[1:28:55] Trustee Graham: across from the hall or different green it was a way a cashless way of purchasing that using

[1:29:00] Trustee Graham: density so densities have a financial value and they really do need to be respected and

[1:29:05] Trustee Graham: used as portable housing tools not general not general density tools so we'll we'll catch that

[1:29:12] Trustee Graham: the next time you look at density housing um yeah and then you know i sound like a broken record

[1:29:19] Trustee Graham: but we do have official community plan policy which talks about housing types we haven't really

[1:29:25] Trustee Graham: addressed that ever we're stuck with single family dwellings and these uh society supported

[1:29:38] Trustee Graham: And the fact that we can assign the administration of housing to something, I think we need to

[1:29:46] Trustee Graham: look at that.

[1:29:48] Trustee Graham: Would you be able to just give us some sort of something to chew on next time we meet

[1:29:54] Trustee Graham: as to the viability of assigning, the legal ramifications of us assigning a ministry?

[1:30:01] Trustee Graham: So I'm sure it's more complicated than the way I'm thinking of it right now.

[1:30:06] And maybe just an idea of what would the cost be of a boilerplate housing agreement that

[1:30:15] Trustee Graham: we could agree on from a legal perspective, that could almost be, other than the change

[1:30:19] Trustee Graham: in address, could be a template for people that are looking at additional requirements.

[1:30:27] Trustee Graham: That would be really helpful.

[1:30:28] Trustee Graham: So that's all I wanted to add to that discussion.

[1:30:31] I think we can bring that back,

[1:30:33] Planner (probable): options, when we are bringing back options for, you know,

[1:30:38] Planner (probable): the Density Bank, and we can include this.

[1:30:41] Planner (probable): That'd be awesome, thank you. That'd be great.

[1:30:45] Trustee Graham: That's all we need to do.

[1:30:46] Trustee Graham: Thank you.

[1:30:49] Voice 15: So, we're on page 1229.

[1:30:52] Voice 15: nine um annual report um approval of the ltc section i must say it's not as colorful as last

[1:31:00] Voice 15: year

[1:31:00] Voice 7: i know

[1:31:02] Voice 15: let's uh try

[1:31:04] Trustee Graham: to do more

[1:31:08] Voice 15: any comments on this let's compare it to the motion

[1:31:14] Trustee Borthwick: that's presented yeah

[1:31:15] Trustee Borthwick: i moved the denman island local trust committee approves the attached text

[1:31:21] Trustee Borthwick: for inclusion in the 2024-25 annual report for approval by Trust Council and submission

[1:31:27] Trustee Borthwick: to the Minister of Housing and Municipal Affairs.

[1:31:29] Trustee Borthwick: I'll second it for the discussion and call the question.

[1:31:32] Voice 15: Period.

[1:31:33] Voice 15: Excellent.

[1:31:34] Voice 15: All right.

[1:31:36] Voice 15: So we have a bunch of stuff for us, we have highlights of the Trust and Service CEA March

[1:31:42] 18, 2025 board meeting for your information, applications, report, any

[1:31:49] Voice 15: questions about

[1:32:11] Trustee Graham: We're waiting for revisions, waiting for revisions or review. How long do we wait before we come

[1:32:19] Trustee Graham: back to the app and say, are you still here?

[1:32:21] Voice 4: we typically will kind

[1:32:23] Planner (probable): of keep checking in are these subdivisions that you're yeah or just

[1:32:27] Planner (probable): you're not even

[1:32:28] Trustee Graham: setting any instruments like i said taking so long to get your

[1:32:32] Trustee Graham: i know some

[1:32:34] Voice 15: of the patients getting more and more

[1:32:35] Voice 15: complicated are they well i'm eight years

[1:32:38] Voice 15: in the right okay it's uh particularly with ministry um they seem to have staff um changeover

[1:32:49] and so

[1:32:49] Voice 15: it kind of makes a reset on subdivision so it can be complicated and that was one of the

[1:32:55] Voice 15: requests that we had to them for the review is that we get subdivision authority yeah because

[1:33:01] Voice 15: there's so much time when what we try and do as I always trust because that's what Moni's trying to

[1:33:08] do yeah in the subdivision process and if we could bring it in under one roof we've asked

[1:33:14] for decades for that authority we just don't get it and

[1:33:18] Trustee Graham: there is the subdivision application

[1:33:21] Trustee Graham: from mike hansen it's number uh 20.2 it's a 13 lot subdivision yeah

[1:33:28] Planner (probable): that's huge

[1:33:29] Planner (probable): it also could be conditions that they're trying to fulfill on the voting side of things

[1:33:37] Planner (probable): yeah that's the problem it's it's uh and so we just can't like we wouldn't

[1:33:41] Planner (probable): issue our final letter of approval

[1:33:43] Planner (probable): until they've completed

[1:33:45] Planner (probable): all their conditions.

[1:33:48] Planner (probable): I see that

[1:33:49] Trustee Borthwick: Brittany has reached out to you,

[1:33:52] Trustee Borthwick: which I'm glad

[1:33:53] Trustee Borthwick: she talked to me.

[1:33:55] Trustee Borthwick: She's getting some help.

[1:34:00] Something

[1:34:00] that you think we've got to get under control,

[1:34:02] like give me a subterranean example.

[1:34:04] There's a large piece of our property

[1:34:06] going to a constituency that

[1:34:08] you have a BC parks and services

[1:34:12] The donor's legacy property,

[1:34:15] Voice 15: they've got like a cabin way off the top of the mountain.

[1:34:19] Voice 15: So they don't have any access, no road access.

[1:34:22] Voice 15: But to facilitate this, it needs to be certified.

[1:34:26] Voice 15: The ministry's insisting on road access.

[1:34:29] Voice 15: Two to three million dollars.

[1:34:31] Voice 15: That's a lot of money.

[1:34:34] Voice 15: It's basically, it's straight out of the ballot.

[1:34:38] Voice 10: you went on a calendar and i heard voices oh yeah you're welcome to come in no okay

[1:34:44] Voice 15: we're good fine

[1:34:45] Voice 15: all right yeah i'm sure

[1:34:53] Voice 15: it's not necessarily in jeopardy but it's made the whole conservation of this large parcel very

[1:35:00] Voice 15: complicated and it's a really good example where the trust is going one direction

[1:35:04] Voice 15: we're just following the law man

[1:35:09] Voice 15: so any other all right

[1:35:12] Voice 15: um um so budget so extended report on policies for state relationship building

[1:35:20] Voice 15: uh local trust committee webpage nothing of any concern there um

[1:35:27] Trustee Borthwick: yeah no i assume we haven't

[1:35:30] Trustee Borthwick: heard anything more about um the joint meeting with the comox but i know that's relatively recent

[1:35:36] so that

[1:35:37] Trustee Borthwick: that request went out but yeah

[1:35:40] Voice 15: so that's excuse

[1:35:43] Planner (probable): me i don't believe it's gone out yeah

[1:35:45] Trustee Graham: and their referral regarding very um triple rock density increase really gives me hope that you

[1:35:55] know

[1:35:55] Trustee Graham: they're going to be really reasonable you know the part of them that they're concerned

[1:35:59] concerned about it's a narrow band and that makes perfect sense to me because the middle of the

[1:36:04] island sure they were hunting and doing all sorts of things here

[1:36:07] Trustee Graham: there's they wouldn't be using that

[1:36:09] Trustee Graham: this part of the lab or something that's great well

[1:36:15] Voice 15: they seem to be a tremendously good organization

[1:36:18] Voice 15: to be working with yes absolutely really really appreciate their staff in l.a

[1:36:23] Trustee Graham: some of the years

[1:36:23] Voice 15: that I've heard people say,

[1:36:24] Trustee Graham: well, what does that mean? You know, I'm doing this. Well, we're like,

[1:36:28] Trustee Graham: well, I'm in the middle of the aisle. I'm trying. That would be too much, but you're not going to

[1:36:32] Trustee Graham: hit a mitten out there, I'm pretty sure.

[1:36:35] Voice 15: We'll see. All right, so we're down on page 151, the work program

[1:36:43] active in future projects. Anybody have any

[1:36:45] Voice 15: questions or comments on that?

[1:36:48] Trustee Graham: No, it's a good

[1:36:50] Trustee Graham: place to hold great ideas and here we are it's impossible it's only 11 40.

[1:36:57] Voice 6: what's that so

[1:36:59] Voice 15: here it's on three o'clock so we only we organized all agenda for the rest

[1:37:03] Voice 15: of the week i do

[1:37:07] Planner (probable): have i'm just working i was remiss and i didn't include three resolutions

[1:37:13] Planner (probable): related to the bylaws just that i included the island's trust policy statement checklist and

[1:37:19] Planner (probable): And we didn't get you to give me resolutions that you've reviewed that and so we don't mind. I'm just quickly getting those in the community.

[1:37:29] Voice 15: Okay, so you'll send them to Lisa and then tell us what to say.

[1:37:32] Planner (probable): Yeah,

[1:37:33] Voice 15: yeah, yeah.

[1:37:34] Voice 15: So you just need a couple minutes?

[1:37:35] Planner (probable): But I just

[1:37:35] Planner (probable): need like three minutes.

[1:37:36] Voice 15: Sure, go ahead and leave it up to anyone at that time.

[1:37:39] Voice 15: All right, so we'll just take a five minute break.

[1:37:42] Voice 15: Great.

[1:37:43] Voice 10: Yeah.

[1:42:28] Voice 6: All right, so we're returning some

[1:42:33] Voice 15: resolutions that we've been planning to start reading.

[1:42:42] Trustee Borthwick: All right, I move that the Denman Island Local Trust Committee request staff to amend bylaw number 254,

[1:42:49] Trustee Borthwick: citing that as demo island housing agreement bylaw number 254 2025 by removing schedules a and b

[1:42:55] Trustee Borthwick: for discussion call question bacteria i move that the demon island local trust committee

[1:43:04] Trustee Borthwick: has reviewed the island's trust policy statement directives only checklist and determined that

[1:43:08] Trustee Borthwick: bylaw number 255 cited as demo island official community plan 2008 amendment number two 2025

[1:43:14] Trustee Borthwick: is not contrary to or at variance with the Island's Trust Policy Statement.

[1:43:18] Second.

[1:43:19] For the discussion, follow-up question, all in favor?

[1:43:22] Trustee Borthwick: That carries.

[1:43:23] Trustee Borthwick: I move that the Denman Island Local Trust Committee has reviewed the Island's Trust Policy Statement

[1:43:27] Trustee Borthwick: Directives Only Checklist and determined that No. 256 cited as Denman Island's Official Community Plan

[1:43:34] Trustee Borthwick: 2008 Amendment No. 3-2025 is not contrary to or at variance with the Island's Trust Policy Statement.

[1:43:41] Trustee Borthwick: Second.

[1:43:42] Trustee Borthwick: Follow-up question, all in favor?

[1:43:44] Trustee Borthwick: I move that the Devon Island Local Trust Committee has reviewed the Islands Trust Policy Statement

[1:43:52] Trustee Borthwick: Directives Only Checklist and determined that Bylaw No. 257, cited as Devon Island Plan

[1:44:02] Trustee Borthwick: to Use Bylaw 2008, Amendment No. 2, 2025, is not contrary to or in variance with the

[1:44:08] Trustee Borthwick: Islands Trust Policy Statement.

[1:44:09] Trustee Borthwick: I'll second that.

[1:44:10] Voice 15: All right.

[1:44:11] Voice 15: question on paper hey good evening there's your omnibus fire

[1:44:23] Voice 15: so upcoming meetings we have an extra regular meeting scheduled for tuesday july 15th

[1:44:32] Voice 15: activity center or

[1:44:36] Trustee Graham: if you are anticipating a meeting that you just uh

[1:44:42] Trustee Graham: I'm reading on the various engagement articles and wording for the way we present all this great work to our community.

[1:44:50] Trustee Graham: We'll go, we love it.

[1:44:52] Voice 15: Thank you so much.

[1:44:53] Voice 15: Well, it certainly sounds like it's going to be a busier than usual summer for Devin.

[1:44:58] Trustee Graham: That's fine.

[1:44:58] Voice 15: I

[1:44:59] Trustee Graham: think we're going to have three or four meetings through it.

[1:45:01] Trustee Graham: If we can get through it all and get some great feedback from the community, I'm a super happy boy.

[1:45:06] Trustee Graham: Very good.

[1:45:07] Trustee Graham: Well, with that, we will adjourn.

[1:45:08] Trustee Graham: Thank you.

[1:45:10] Voice 15: Thank you very much.

[1:45:11] Voice 15: thank you lisa look forward to these little bit smaller meeting minutes this time so

[1:45:18] Voice 15: we'll talk slower next time thank you again thanks everyone

ADOPTED
 
Denman Island ADOPTED 1 of 9 
Local Trust Committee Minutes 
May 20, 2025 
                          Denman Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
May 20, 2025 
Denman Activity Centre 
1111 Northwest Rd, Denman Island, BC 
 
Members Present: David Maude, Chair  
 David Graham, Trustee  
 Sam Borthwick, Trustee  
   
Staff Present: Marlis McCargar, Island Planner  
 Narissa Chadwick, Island Planner (electronic)  
 Stephen Baugh, Island Planner (electronic)  
 Margot Thomaidis, Planner 2 (electronic)  
 Lisa Millard, Meeting Administrator/Recorder (electronic)  
   
Others Present: There were approximately 7 members of the public in attendance.  
 
1. CALL TO ORDER 
Chair Maude called the meeting to order at 10:00 am.   
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Maude acknowledged that the meeting was held on the territory of the Coast Salish 
First Nations. 
3. APPROVAL OF AGENDA 
The agenda was reordered and Item 10.1 will be discussed following Item 8. 
By general consent, the agenda was approved as presented. 
4. REPORTS 
4.1 Trustee Reports 
Trustee Borthwick reported the summer surge in ferry traffic had commenced and 
noted disappointment in the dissolution of the Ferry Advisory Committees and 
resultant lack of ability to meaningfully engage with BC Ferries. 
Trustee Graham reported attendance at recent Committee meetings and upcoming 
attendance at the June Trust Council meeting. 
4.2 Chair's Report 
Chair Maude reported the following: 
 

ADOPTED
 
Denman Island ADOPTED 2 of 9 
Local Trust Committee Minutes 
May 20, 2025 
• The Minister of Housing and Municipal Affairs has replied to Trust Council’s 
request for a governance review and stated a review will not be undertaken at 
this time; and 
• The June Trust Council meeting will be held on Salt Spring Island. 
4.3 Electoral Area Director's Report - none 
5. PUBLIC COMMENTS 
A member of the public stated the Denman Conservancy Association Board asked them to 
request that the Local Trust Committee give first and second readings to the rezoning 
application today to shorten the timeframe required to get the rezoning completed. 
6. MINUTES 
6.1 Local Trust Committee Minutes dated March 18, 2025 - for adoption 
By general consent, the Local Trust Committee meeting minutes of March 
18, 2025 were adopted. 
6.2 Section 26 Resolutions-Without-Meeting Report - none 
6.3 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated May 13, 2025 
Received for information 
8. DELEGATIONS – none 
Item 10.1 was reordered and discussed prior to Item 9. 
9. APPLICATIONS AND REFERRALS 
9.1 DE-SUP-2020.3 - Covenant Request 
The Planner summarized the staff report and highlighted the following: 
• The application seeks a Siting and Use Permit to construct a dwelling, workshop, 
accessory building, boathouse, septic system, garden beds, driveway, and 
retaining walls; 
• The request has been made pursuant to a covenant that is registered on title 
which prohibits the proposed development unless there is prior written consent 
of the Local Trust Committee; 
• The property owner has obtained a Heritage Conservation Permit and Site 
Alteration Permit from the Province and two Cultural Heritage Investigation 
Permits from K’omoks First Nation; and 
• The Siting and Use Permit will ensure that the development complies with the 
Denman Island Land Use Bylaw. 
The Local Trust Committee had no questions concerning the application 
 

ADOPTED
 
Denman Island ADOPTED 3 of 9 
Local Trust Committee Minutes 
May 20, 2025 
 
DE-2025-022 
It was MOVED and SECONDED 
that the Denman Island Local Trust Committee gives written consent 
pursuant to Section 2 of Covenant CA7485176 for the development 
proposed in application DE-SUP-2020.3. 
CARRIED 
9.2 DE-RZ-2024.1 (Triple Rock Land Cooperative) - Staff Report 
The Planner summarized the staff report and highlighted the following: 
• The rezoning application seeks to develop 4 additional dwelling units, to bring 
the total to 19 dwelling units with associated secondary suites, while 
encouraging long-term affordability through an updated housing agreement; 
• The Local Trust Committee gave First Reading to proposed Bylaw No. 250 in 
October, 2024 and referral responses are included in the staff report; 
• The application requires an amendment to the Official Community Plan to 
remove 4 densities from the density bank; and 
• Bylaw No. 254 represents an updated housing agreement to replace the original 
2008 agreement which regulates the affordability and occupancy for the 
dwelling units and secondary suites. 
 
The applicant was in attendance and spoke to the reasoning for the request to not 
include the Cooperative’s rules and governance documents as part of the updated 
agreement stating that, if included, any changes to said rules could precipitate a 
need for consultation and amendments which are otherwise unnecessary. 
Trustees had no questions for the Planner or applicant and stated agreement that it 
would not be necessary to include the schedules in the housing agreement. 
DE-2025-023 
It was MOVED and SECONDED. 
that Denman Island Local Trust Committee Bylaw No. 255 cited as “Denman 
Island Official Community Plan, 2008, Amendment No. 2, 2025” be read a 
first time.  
CARRIED 
DE-2025-024 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 255 cited as “Denman 
Island Official Community Plan, 2008, Amendment No. 2, 2025” be read a 
second time. 
CARRIED 
DE-2025-025 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 250 cited as “Denman 
Island Land Use Bylaw, 2008, Amendment No. 2, 2024” be read a second 
time.  

ADOPTED
 
Denman Island ADOPTED 4 of 9 
Local Trust Committee Minutes 
May 20, 2025 
CARRIED 
DE-2025-026 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 254 cited as “Denman 
Island Housing Agreement Bylaw No. 254, 2025” be read a first time. 
CARRIED 
DE-2025-027 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 254 cited as “Denman 
Island Housing Agreement Bylaw No. 254, 2025” be read a second time.  
CARRIED 
DE-2025-028 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to schedule a 
community information meeting prior to the Public Hearing for application 
DE-RZ-2024.1 (Triple Rock Land Cooperative) and Proposed Bylaw Nos. 250, 
254 and 255.  
CARRIED 
 
DE-2025-029 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to refer 
proposed Bylaw No. 255 cited as “Denman Island Official Community Plan, 
2008, Amendment No. 2, 2025” to the following First Nations, Local 
Governments and agencies for comment as presented in the May 20, 2025 
staff report. 
CARRIED 
DE-2025-030 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee request staff to amend draft 
Bylaw No. 254 cited as “Denman Island Housing Agreement Bylaw No. 254, 
2025” by removing schedules A and B. 
CARRIED 
 
DE-2025-031 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee has reviewed the Islands 
Trust Policy Statement Directives Only Checklist and determined that Bylaw 
No. 255 cited as “Denman Island Official Community Plan, 2008, 
Amendment No. 2, 2025”, is not contrary to or at variance with the Islands 
Trust Policy Statement. 
CARRIED 
 
9.3 PL-RZ-2024-0055 (Denman Conservancy) - Staff Report 

ADOPTED
 
Denman Island ADOPTED 5 of 9 
Local Trust Committee Minutes 
May 20, 2025 
 The Planner summarized the staff report and highlighted the following: 
• The goal of the application is to formalize the applicant’s current conservation 
focused land use which prioritizes environmental protection; 
• One of the parcels is split zoned and includes land in the Agricultural Land 
Reserve; 
• The Official Community Plan amendment would change the designation from 
Sustainable Resource to Conservation Recreation for 3 parcels of land with the 
Agricultural designation on the parcel within the Agricultural Land Reserve 
remining unchanged as per the recommendation received from the Agricultural 
Land Commission; 
• The application proposes the addition of 4 residential densities to the Official 
Community Plan density bank which permits unused densities to be added 
under specific conditions; 
• Staff recommend the Local Trust Committee either consider a broad 
interpretation of the density bank donation policy, as the conservancy is 
voluntarily giving up development rights and the land will be permanently 
protected through rezoning, or amend the draft bylaw to explicitly include these 
densities; and 
• Islands Trust Conservancy provided referral feedback which indicated that they 
are currently prioritizing unprotected lands for covenant work over covenants on 
already protected lands. 
Discussion ensued and the following comments were noted: 
• If amendments to the density bank policy in Official Community Plan for the 
density transfer are required, they would be included as part of the current 
amendment project; and 
• The density bank policy was not to restrict it to parcels that are rezoned or 
donated and the density donation would fall within the intent of the policy. 
 DE-2025-032 
 It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 256 cited as “Denman 
Island Official Community Plan, 2008, Amendment No. 3, 2025” be read a 
first time. 
CARRIED 
 
DE-2025-033 
 It was MOVED and SECONDED, 
hat Denman Island Local Trust Committee Bylaw No. 256 cited as “Denman 
Island Official Community Plan, 2008, Amendment No. 3, 2025” be read a 
second time. 
CARRIED 
 
DE-2025-034 
 It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 257 cited as “Denman 
Island Land Use Bylaw, 2008, Amendment No. 2, 2025” be read a first time.  

ADOPTED
 
Denman Island ADOPTED 6 of 9 
Local Trust Committee Minutes 
May 20, 2025 
CARRIED 
DE-2025-035 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 257 cited as “Denman 
Island Land Use Bylaw, 2008, Amendment No. 2, 2025” be read a second 
time.  
CARRIED 
 
DE-2025-036 
 It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to refer 
proposed Bylaw No. 256 cited as “Denman Island Official Community Plan, 
2008, Amendment No. 3, 2025” and proposed Bylaw No. 257 to cited as 
“Denman Island Land Use Bylaw, 2008, Amendment No. 2, 2025” the 
following First Nations, Local Governments and agencies for comment as 
presented in the May 20, 2025 Staff Report. 
CARRIED 
 
DE-2025-037 
 It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to schedule a 
community information meeting prior to a public hearing after the close of 
the referral period, for application PL-RZ2024-0055 (Denman Conservation 
Association) and Proposed Bylaw Nos. 256 and 257. 
CARRIED 
   
DE-2025-038 
It was MOVED and SECONDED. 
that the Denman Island Local Trust Committee has reviewed the Islands 
Trust Policy Statement Directives Only Checklist and determined that No. 
256 cited as “Denman Island Official Community Plan, 2008, Amendment 
No. 3, 2025”, is not contrary to or at variance with the Islands Trust Policy 
Statement. 
CARRIED 
DE-2025-039 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee has reviewed the Islands 
Trust Policy Statement Directives Only Checklist and determined that Bylaw 
No. 257 cited as “Denman Island Land Use Bylaw, 2008, Amendment No. 2, 
2025”, is not contrary to or at variance with the Islands Trust Policy 
Statement. 
CARRIED 
9.4 DE-RZ-2023.1 (Komas Ranch Ltd.) – Application Status Update – Memorandum 
The Planner summarized the memorandum and highlighted the following: 
• The applicant has confirmed the application can continue to be processed; 

ADOPTED
 
Denman Island ADOPTED 7 of 9 
Local Trust Committee Minutes 
May 20, 2025 
• The Chief Councillor of K’omoks First Nation has requested a Preliminary Field 
Reconnaissance as noted in the public statement attached to the memorandum 
detailing rationale for support of the Preliminary Field Reconnaissance; and 
• An update on the progress of the file was provided and staff will continue to 
process the application as per previous direction provided by the Local Trust 
Committee. 
 
Discussion ensued and the following comments were noted: 
• It is presumed that Komas Ranch Ltd. are prepared to consider that the 
Preliminary Field Reconnaissance will proceed; 
• The original Land Use Contract was specific about the permitted size of 
secondary dwellings and some of the secondary cottages are over the size 
allowance; and 
• The application seeks rezoning to permit what was allowed in the Land Use 
Contract; therefore, when draft bylaws are brought forward, the Local Trust 
Committee can address site specific zoning for the secondary cottages that are 
oversize. 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Major Project: Denman Housing (Official Community Plan and Land Use Bylaw) 
Review Project: Engagement Plan - Staff Report 
The Planner summarized the staff report and highlighted the following: 
• Options for moving the project forward were informed by public input received in 
March and the key themes for engagement that emerged include the density 
bank, increasing permissions for secondary dwellings, proactively zoning for 
multi-unit cluster housing, and floor area and lot coverage limits; 
• The objectives of the engagement plan are to inform the community of the 
scope of the project, provide background information on the key areas, and 
receive feedback to inform policy development; 
• The Local Trust Committee has already endorsed a number of changes related 
to the project and staff will use that information to prepare draft bylaw 
amendments; and 
• Engagement options include Trustees providing information at summer markets, 
an online community meeting to provide an overview of the process, a 
dedicated webpage, and a means of receiving online communication. 
Discussion ensued and the following comments were noted: 
• There is support to focus community engagement on items that are being 
proposed to address Official Community Plan policies that support housing 
options; 
• There has been a lot of broad engagement and it will be helpful to focus the 
discussion; 
• One trustee will attend some of the summer markets to provide information and 
gather feedback; and 
• There is support for electronic and in-person sessions leading up to a public 
hearing. 

ADOPTED
 
Denman Island ADOPTED 8 of 9 
Local Trust Committee Minutes 
May 20, 2025 
DE-2025-040 
 It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee endorse the draft 
Community Engagement Plan as presented in Attachment 1 of the May 16, 
2025, staff report. 
CARRIED 
 
DE-2025-041 
 It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to schedule an 
electronic special meeting for the Local Trust Committee to review policy 
options that will be proposed for community feedback. 
CARRIED 
11. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
12. NEW BUSINESS 
12.1 Bylaw to Remove the Temporary Use Permit from Accessory Dwelling Unit in the 
R2, A and F, while not Removing the Density Bank - Trustee Graham - for 
Discussion 
  Trustee Graham noted the following: 
• The bylaw to remove the Temporary Use Permit from accessory dwelling units 
while not removing the density bank will be discussed as part of the overall 
housing review; 
• The density bank was created for affordable housing; 
• The densities have financial value and should be used as affordable housing 
tools and not for general densities; 
• The Official Community Plan currently does not support multi-housing options 
which are specific to affordable housing; and 
• The ability for the Local Trust Committee to administer housing agreements 
should be looked into. 
 
Staff indicated they can bring back options as part of the density bank discussion. 
13. STAFF REPORTS 
13.1 2024/25 Annual Report - Approval of Denman Island's LTC Section - Request for 
Decision 
DE-2025-042 
   It was MOVED and SECONDED, 
that the Denman Island LTC approves the attached text for inclusion in the 
2024/25 Annual Report for approval by Trust Council and submission to the 
Minister of Housing and Municipal Affairs. 
CARRIED 

ADOPTED
 
Denman Island ADOPTED 9 of 9 
Local Trust Committee Minutes 
May 20, 2025 
13.2 Highlights of Trust Conservancy March 18, 2025 Board Meeting 
  Received for information. 
13.3 Applications Report dated May 13, 2025 
Received for information. 
13.4 Trustee and Local Expense Report dated February, 2025 
Received for information. 
13.5 Adopted Policies and Standing Resolutions 
Received for information. 
13.6 First Nations Relationship Building Update - none 
13.7 Local Trust Committee Webpage 
No changes requested. 
14. WORK PROGRAM 
14.1 Active Projects Report dated May 13, 2025 
Received for information. 
14.2 Future Projects Report dated May 13, 2025 
Received for information. 
The meeting was recessed for a break at 11:38 a.m. and reconvened at 11:44 a.m. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Tuesday, July 15, 2025 at 10:00 a.m. at 
Denman Activity Centre, 1111 Northwest Road, Denman Island, BC 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 11:45 a.m. 
 
 
 
_________________________ 
David Maude, Chair 
 
 
Certified Correct: 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder