Salt Spring Island Local Trust Committee regular meeting, June 4, 2025

[0:01:36] Voice 11: having soon and I think it's going to be exciting to

[0:01:39] Voice 4: see that after witnessing yesterday's

[0:01:42] Voice 3: amazing day. So I wanted to share that. Anyway,

[0:01:47] Voice 3: I'm Laura Patrick. I am elected on Salt Spring

[0:01:50] Voice 3: and the chair of this committee and with us today I will go around the room. You can

[0:01:57] Trustee Maude: introduce yourself. David Mott, elected on Maine Island,

[0:02:00] Trustee Maude: and introduce some of the Wastanak people.

[0:02:03] Trustee Maude: Tim

[0:02:03] Voice 17: Peterson, elected on Waitatai, Laskete Island.

[0:02:07] Voice 4: Toby Elliott, from Snuneymook Territory

[0:02:10] Voice 4: on Cabriola Island.

[0:02:12] Voice 4: Wonderful, I'm going to turn over to our CAO,

[0:02:14] Voice 4: Reuben Brawley,

[0:02:14] Voice 8: to introduce the staff.

[0:02:16] Voice 8: Thank you, and good morning.

[0:02:18] Voice 8: Joining us today, our Exec Coordinator,

[0:02:20] Voice 8: Alexandra Trifonitis,

[0:02:21] Voice 8: Director of Legislative Services, David Marver,

[0:02:24] Voice 8: Director of Trust Area Services, Claire Frater,

[0:02:27] Voice 8: Director of Planning Services, Stefan Cervak. Our Director of Financial and Employee Services,

[0:02:33] Voice 8: Julia Mobs, is online. I think I may have seen our Program Coordinator, Chloe Straw, online.

[0:02:40] Voice 3: Excellent. Well, welcome and

[0:02:41] Voice 4: thank you for being here today. We have an agenda before us. Is there

[0:02:46] Voice 4: any additions or changes to the agenda, Vice Chair Peterson? Yes, I'd

[0:02:51] Voice 17: like to add a new item. It's

[0:02:54] Voice 17: It's short. I did send it out last night. It's just about putting a suggested resolution

[0:02:59] Voice 17: on the LTC to LCC referral response form.

[0:03:04] Voice 4: Is that new business?

[0:03:06] Voice 17: Yes.

[0:03:12] Voice 4: Oops, I lose a... what number is that? I think I may have missed a printed page there.

[0:03:19] Voice 7: Section 11...

[0:03:22] Voice 17: 11-6.

[0:03:24] Voice 17: 11-6.

[0:03:24] Voice 7: Sorry, I just realized I'm missing

[0:03:26] Voice 4: a page.

[0:03:28] Voice 4: Okay.

[0:03:28] Voice 4: Okay. Anything else?

[0:03:31] Trustee Maude: I just wanted to have a brief discussion about subdivision authority.

[0:03:35] Voice 4: And that, again, under new business, 11.7.

[0:03:41] Voice 4: Anything else?

[0:03:45] Voice 4: Is it changed to the, or I'll request an additional item for the camera discussion,

[0:03:51] Voice 4: so I think we just need to change the motion to go on camera.

[0:03:54] Voice 4: Is that right?

[0:03:55] Voice 4: We'll verify that for the time then.

[0:03:57] Voice 4: Okay. Anything else?

[0:04:00] Voice 4: And we approve the agenda as amended for general consent.

[0:04:07] Voice 4: Okay, rising reporting from our May 14th meeting. There was nothing to report

[0:04:15] Voice 4: at that meeting. Okay, we have the draft minutes from May 14th. Are there any additions or changes

[0:04:22] Voice 4: to those minutes? Document for those for general consent. We have our follow-up action list and

[0:04:30] Voice 4: I'm going to turn this section over to CAO Browning.

[0:04:35] Voice 8: Thank you, so starting off with the

[0:04:38] Voice 8: CAO list, we managed to complete a number of them. We'll be having a discussion on the UBCM

[0:04:49] Voice 8: registration that we're prepping for that for your July 2nd. The code of conduct session,

[0:04:56] Voice 8: actually we've scheduled that so we're almost complete that would be at the 18th outside of

[0:05:04] Voice 8: the formal press council agenda but that'll happen in 2018 and the structured decision making

[0:05:09] Voice 8: workshop still trying to find a time for that in the continuous learning plan depending on how the

[0:05:14] Voice 8: other items we had tentatively scheduled for fall we may end up pushing that one into the new year

[0:05:18] Voice 8: but it's still a work in progress I think that's really it for me for report if no one has any

[0:05:26] Voice 8: questions we can move over to Director Martin.

[0:05:33] Voice 13: Yeah thank you. My pop-up action list begins on

[0:05:39] Voice 13: page 19. The first two items have been not changed since the last time

[0:05:46] Voice 13: reported on them. Those are the ones that are assigned to myself and Director Freda. The

[0:05:53] Voice 13: The third item and the fourth item,

[0:05:56] Voice 13: CAO just reported on those.

[0:05:58] Voice 13: So yeah, happy report that we're moving along well with that.

[0:06:04] Voice 13: We do have funding from LGMA

[0:06:06] Voice 13: that will be covering the cost of any consultants

[0:06:09] Voice 13: or legal counsel that we'll be using

[0:06:11] Voice 13: to undertake these sessions

[0:06:15] Voice 13: and also develop a code of conduct of trust counsel,

[0:06:19] Voice 13: so wishes beyond that.

[0:06:22] Voice 13: On the next page, item number 5, that is on the agenda for consideration of sending to

[0:06:29] Voice 13: Trust Council.

[0:06:30] Voice 13: It is listed as being sent to Trust Council, but this is the first time I think BCC will

[0:06:36] Voice 13: have seen the draft by-laws, so you may want some changes.

[0:06:40] Voice 13: The minor, I can do that and send it to Council.

[0:06:43] Voice 13: If it's significant, I suggest that you ask me to make the changes, bring it back here

[0:06:48] Voice 13: and take it to Council in September.

[0:06:50] Voice 13: so we can talk about that when it comes up on the agenda item six Alex and I just haven't had any

[0:06:59] Voice 13: capacity this last few weeks but we will keep this in the forefront to make sure we

[0:07:04] Voice 13: get those out for you and then on the next page item seven this is again related to the code of

[0:07:18] Voice 13: conduct in the sessions that are being planned for June and hopefully shortly after for the CHESS.

[0:07:25] Voice 13: So really up to date on most of the top action list of the exceptions to that

[0:07:33] Voice 13: Director Peretra and I just have not had the opportunity to start working on.

[0:07:37] Voice 13: So is there any questions on the FUL? Do you have two brief comments beyond that?

[0:07:44] Voice 4: yeah so that item six the primer um and sorry for occasional points of order is there anything that

[0:07:51] Voice 4: i could help with like i did summarize you know that what was brought forward from that workshop

[0:07:57] Voice 4: but it'd be

[0:07:58] Voice 4: it would be helpful to have it for june yeah i don't want to i want

[0:08:03] Voice 4: you're so super

[0:08:04] Voice 4: busy i don't want to push it um but if there's any way we could help i mean i'd like to have

[0:08:09] Voice 4: And I think that's something we spoke about with Elmenia himself, is I did want to have a little bit of information on that.

[0:08:16] Voice 4: I was going to prepare myself.

[0:08:17] Voice 4: So I would like to be able to send out in advance of the meeting a reminder of how the 3 forms, how they're used, and really encourage trustees.

[0:08:29] Voice 4: Trust Council is challenging because we want to go in and out of sort of an informal conversation to not going into formal.

[0:08:35] Voice 4: so i'm going to just be asking for you know kind of a bit more patience and flexibility that as we

[0:08:41] Voice 4: ebb and flow out of those types of yeah so

[0:08:45] Voice 13: just maybe to respond to um

[0:08:49] Voice 13: elliot uh i'm not gonna say no if you've got some thoughts and ideas that we can uh help us out

[0:08:56] Voice 13: because that'll give us a bit better idea of what you're looking for that'll be that'll be helpful

[0:09:00] Voice 13: and for chair patrick i think alex and i after this meeting with port council we can get together

[0:09:06] Voice 13: with you and just kind of go through the agenda with you and have like a place where you might

[0:09:12] Voice 13: need additional support from us

[0:09:14] Voice 19: okay thanks

[0:09:16] Voice 13: so i do have a couple yeah i just wanted to comment

[0:09:20] Voice 13: on bill 13 and bill 15 um it is in my report to council so we'll be coming to that too

[0:09:28] Voice 13: Bill 13, as I said before, is an amendment to the Local Government Act.

[0:09:32] Voice 13: It's a miscellaneous amendment, so it does a whole bunch of things.

[0:09:36] Voice 13: But the one that affects us is the changes to the elections.

[0:09:41] Voice 13: Those are kind of what you would call things that never happen,

[0:09:47] Voice 13: but they could happen, so we have to be ready for it.

[0:09:50] Voice 13: So essentially what the province has done is realized that the situations

[0:09:55] Voice 13: where maybe not enough people will run for elections.

[0:09:58] Voice 13: So you have vacancies because, you know, you've got a claim,

[0:10:03] Voice 13: but you still have maybe one or two positions available.

[0:10:06] Voice 13: Or somebody who is elected after election finds out

[0:10:11] Voice 13: that they're not qualified to be elected, so they're disqualified.

[0:10:14] Voice 13: In those situations, they're allowing the council or the board,

[0:10:18] Voice 13: or in the case of the Alistair Trust Council,

[0:10:20] Voice 13: to appoint a member of the public to be that person

[0:10:24] Voice 13: until an election can take place.

[0:10:27] Voice 13: So that's the main change that they've made,

[0:10:29] Voice 1: and

[0:10:29] Voice 13: that's the only one that affects the Alice Trust.

[0:10:32] Voice 13: Bill 15 is the Infrastructure Projects Act

[0:10:35] Voice 13: that got royally sent on May 29th.

[0:10:39] Voice 13: It doesn't come into force

[0:10:42] Voice 13: until the regulations are adopted.

[0:10:45] Voice 13: So the minister right now

[0:10:47] Voice 13: will probably be working on regulations.

[0:10:48] Voice 13: I have not seen them.

[0:10:49] Voice 13: We probably won't see them until they're released.

[0:10:52] Voice 13: I suspect the regulations will establish what they mean by infrastructure because the Act

[0:10:58] Voice 13: doesn't define it at all and maybe some thresholds about how it applies but the biggest thing

[0:11:06] Voice 13: in it is in the Islands Trust area it means that the Act could trump the Islands Trust

[0:11:13] Voice 13: Act and you know so that's something to be to consider it also could trump the planning

[0:11:19] Voice 13: planning the provisions that the local government takes as well okay so that's why you be aware of

[0:11:24] Voice 13: those um i'm not sure how it will play out the trust area but it affects the entire province

[0:11:29] Voice 13: the way it's written right now okay thank you maybe if i could share just on that to you another

[0:11:34] Voice 8: minor legislative update was passage of i think it was bill m202 which relates to eligibility to

[0:11:44] Voice 8: public office. Doesn't affect all of you unless as trustees you choose to run to be a member of the

[0:11:51] Voice 8: legislative assembly and if you are successful in that it now requires anybody who runs to be

[0:11:57] Voice 8: an MLA once they're elected to give up any local government office. So that one passed.

[0:12:04] Voice 8: Director Cermak, you're next.

[0:12:06] Voice 10: Thank you, good morning everybody. My list is blessedly small

[0:12:10] Voice 10: all but uh doesn't mean i'm doing less work just uh for yourselves i guess the um so one of them's

[0:12:16] Voice 10: 100 and the other one is uh the first nations referral process we've uh got some wind in

[0:12:21] Voice 10: ourselves for that again so we've broken that into discrete tasks that's moving along we've got

[0:12:25] Voice 10: some planning support the co-op student is helping us get some deliverables

[0:12:29] Voice 10: and we're on target for september trust council to bring you something

[0:12:35] Voice 10: i'll leave it there i too am excited and meanwhile all this organizational change we're talking about

[0:12:40] Voice 10: it's it's it's all nicely put together with reconciliation action and everything else so

[0:12:46] Voice 10: just a lot of moving parts when it comes to first nations but um i think it's a good first step

[0:12:51] Voice 10: looking forward to this conversation i

[0:12:56] Voice 4: was trying to say thank you for that um i am too it was

[0:12:59] Voice 4: really helpful for this island community so thanks to communication staff i think we need to do more

[0:13:05] Voice 4: of that especially when there's a lot of public attention on a file just clarify all the different

[0:13:11] Voice 4: steps that are being taken and why action may not be taken or where that action is so

[0:13:15] Voice 4: just thanks for that uh

[0:13:19] Voice 8: director mobs over to you for your update

[0:13:24] Voice 14: good morning everybody nice to see you all um there's not too much to update you on item one

[0:13:30] Voice 14: and two on my follow-up action list those two items uh remain as they were at your last meeting

[0:13:35] Voice 14: with no changes in status uh that work is planned for later in the fiscal year uh item number three

[0:13:41] Voice 14: was a new item that was added by executive committee at your last meeting requesting

[0:13:44] Voice 14: that staff prepare an RFD for Trust Council related to enhancing mental health benefits

[0:13:50] Voice 14: for trustees. And you'll see that on your agenda today and we'll have a chance to talk about it

[0:13:53] Voice 14: then. Happy to take questions on that if there's any. No questions. Just a very brief director's

[0:14:04] Voice 14: update. Our audits are wrapping up. We were issued clean audit reports for both the Conservancy and

[0:14:08] Voice 14: the Islands Trust, which is excellent. And we'll see those financial statements traveling to Trust

[0:14:11] Voice 14: Council for approval. The financial plan bylaws were received just this week from the ministry

[0:14:20] Voice 14: and they have been approved, which is also excellent. Trust Council will be looking to

[0:14:25] Voice 14: adopt those by RWM in the coming days. And so now I turn my attention to planning a little bit for

[0:14:31] Voice 14: the next budget cycle, as well as a few HR pieces that have fallen to the wayside while things have

[0:14:37] Voice 14: I've been busy. So looking forward to catching up. I do have some time away plans in the upcoming

[0:14:42] Voice 14: months, which I'm looking forward to. But we have plans to make sure that my key work priorities

[0:14:48] Voice 14: are maintained. That's it for me.

[0:14:54] Voice 4: Do we have any updates on how many respondents to the

[0:15:00] Voice 4: survey on the financial planning, forecasted financial planning engagement that we're doing?

[0:15:09] Voice 4: because i know it's up in june and do we need more communications materials or a boost

[0:15:15] Voice 4: to make sure that i've been promoting it all ltcs and we should actually be reminding people about

[0:15:21] Voice 4: that survey but uh yeah i

[0:15:24] Voice 14: would look to director freighter for that she's overseeing um that

[0:15:28] Voice 14: communication i am asking

[0:15:30] Voice 18: morgana but i don't have an answer at hand okay yes

[0:15:33] Voice 4: after receiving

[0:15:34] Voice 4: receiving our tax notices, it's always a good time to ask

[0:15:37] Voice 18: them to fill

[0:15:38] Voice 4: out the survey.

[0:15:42] Voice 8: Director Frager.

[0:15:43] Voice 18: Thank you.

[0:15:44] Voice 18: My list is not as short, so I'm not going to walk you through every item, but I did

[0:15:48] Voice 18: want to let you know a few updates with regard to the protocol agreement requested by the

[0:15:53] Voice 18: Saanich Leadership Council Society.

[0:15:56] Voice 18: We had a meeting, we were tracking towards a meeting.

[0:15:58] Voice 18: They have now postponed us until late June, early July, if it works for their schedule.

[0:16:02] Voice 18: So we'll kick it off in about a month.

[0:16:03] Voice 6: and

[0:16:04] Voice 18: with regard to the feast with say out happy to announce everything is in place uh we've heard

[0:16:09] Voice 18: that i think we've got about 12 trustees coming and um happily this morning heard that our grant

[0:16:15] Voice 18: request to bcm has been approved um so we've got ten thousand dollars towards the feast and up to

[0:16:20] Voice 18: ten thousand towards assigning protocol agreement development and the signing for that so happy to

[0:16:25] Voice 18: let you know so um yeah planning continues but we're in good shape i think and hope to have a

[0:16:30] Voice 18: really great day with them on june 16th i'll take any other questions um

[0:16:36] Voice 17: just around the

[0:16:39] Voice 17: item 12 the horn valley local trust committee um letter of support just wondering i know you're

[0:16:48] Voice 17: super busy uh but i noticed that a target date of june

[0:16:51] Voice 6: so

[0:16:52] Voice 17: um i'm just wondering if there might

[0:16:55] Voice 17: be any news we can share it at the july meeting i

[0:16:58] Voice 18: hope to um now the council agenda's out i'm

[0:17:00] Voice 18: I'm hoping that I'll circle back to some of those things

[0:17:02] Voice 18: that is on my list and moving up the list.

[0:17:04] Voice 18: So by then, yes, I hope to have some advice from R&B.

[0:17:06] Voice 17: Okay, great.

[0:17:07] Voice 17: And then just, oh, and then just noticing 21 and 22

[0:17:14] Voice 17: have target dates of October, but I don't think that's accurate.

[0:17:20] Voice 18: It would be for the, like, conclusion of the reporting

[0:17:23] Voice 18: and the whole project.

[0:17:25] Voice 18: But yes, the event itself is June 16th.

[0:17:29] Voice 4: item 13 the provincial advocacy options i think that one is quite important and i wonder if after

[0:17:40] Voice 4: trust council that could be moved up the list because

[0:17:43] Voice 18: we're getting so urgent

[0:17:44] Voice 18: i have reached

[0:17:45] Voice 18: out to the ministry so i've initiated work on that and i'm waiting to hear back from the staff

[0:17:50] Voice 18: person i've reached out to everything

[0:17:54] Voice 4: is urgent sometimes

[0:17:57] Voice 6: pay

[0:17:58] Voice 4: attention to my urgent items

[0:18:00] Voice 4: items right i

[0:18:03] Voice 19: think

[0:18:05] Voice 8: that's all that's

[0:18:06] Voice 18: all questions if i might share i could just give

[0:18:10] Voice 18: a little small director's update please do okay i just wanted to update you that um tomorrow our

[0:18:14] Voice 18: new permanent grants manager starts her name is tara tedesco um she was a former employee who's

[0:18:19] Voice 18: returning to the trust so that's great um so happy to have that role filled um and then i am moving

[0:18:25] Voice 18: off next to our senior policy advisor second position that is my next hiring priority um but

[0:18:30] Voice 18: But also I want to let you know, my time is also going to be taken.

[0:18:32] Voice 18: The Conservancy has three hiring actions that are going to be starting.

[0:18:35] Voice 18: So I'm providing support there as well.

[0:18:38] Voice 18: Also, the Conservancy needs to initiate their trust-wide engagement,

[0:18:41] Voice 18: which is on the five-year plan with First Nations.

[0:18:43] Voice 18: So my time is also going to support the initiation of that.

[0:18:47] Voice 18: And also some time is going now.

[0:18:50] Voice 18: The Council agenda is out into working on the Reconciliation Action Plan

[0:18:52] Voice 18: and getting that in place for internal feedback from staff

[0:18:56] Voice 18: so we can ready it to bring forward for trust council consideration so just wanted to highlight

[0:19:03] Voice 18: those sort of upcoming larger bodies of work for myself and the team thank you thank you very much

[0:19:09] Voice 18: so

[0:19:11] Voice 4: this is our opportunity for the local uh committee chair updates and reports on local

[0:19:20] Voice 4: advocacy and i'm going to place

[0:19:23] Trustee Maude: your mind well thank you sure um only um meeting that's

[0:19:28] Trustee Maude: happened um since our last gathering with west north pender last week um fairly straightforward

[0:19:35] Trustee Maude: meeting um the only interesting note was we had a delegation uh from a member of the public um

[0:19:44] Trustee Maude: concerned about industrial activities it was a difficult conversation because

[0:19:52] Trustee Maude: where they're taking places in an area that is industrial it's identified in

[0:19:58] Trustee Maude: the OCP as being appropriate for industrial the operators are pre-entered

[0:20:04] Trustee Maude: UP and is preparing an application for rezoning the awkward part is is that

[0:20:11] Trustee Maude: but it's an adjoining neighbor who has industrial activities on her property

[0:20:15] Trustee Maude: and is refusing to go for a TUP or any other situation there.

[0:20:21] Trustee Maude: And it made it really awkward for the trustees

[0:20:26] Trustee Maude: because there wasn't like a quote-unquote innocent victim.

[0:20:32] Trustee Maude: It's that the industrial activities on her property,

[0:20:35] the industrial activities on the property she's complaining about.

[0:20:39] out um and then she decided to start attacking trustees and staff so i

[0:20:44] Trustee Maude: had to sort of calm down

[0:20:46] Trustee Maude: the situation but it was it was an immensely awkward position for all parties um and

[0:20:54] Trustee Maude: the islands are unique we have unique personalities but you know i just wish a little bit more common

[0:21:00] sense sometimes could come into play because it it makes things difficult especially when they're

[0:21:05] they're making accusations of trustees and staff it's just not appropriate um the only other note

[0:21:12] um yesterday

[0:21:13] Trustee Maude: there was there was a very tragic fire in devon island um it's the second fire in

[0:21:18] Trustee Maude: a month on that island a member of the community passed away um the impact on the community and

[0:21:24] Trustee Maude: the first responders been immense um it's the these things are very difficult in the communities

[0:21:31] Trustee Maude: and I just thought it was

[0:21:33] Trustee Maude: worthy of noting that and

[0:21:35] Trustee Maude: Senator, condolences to all involved.

[0:21:37] Trustee Maude: Thank you.

[0:21:38] Voice 7: House fire?

[0:21:39] Voice 7: Second house fire.

[0:21:41] Voice 7: Wow.

[0:21:47] Voice 7: Absolutely.

[0:21:51] Voice 3: Tragedy on our

[0:21:52] Voice 3: small islands.

[0:21:58] Voice 17: Okay, so the

[0:22:00] Voice 17: Hornby LTC meeting in May

[0:22:04] Voice 17: very well

[0:22:05] Voice 17: attended. I think there was

[0:22:07] Voice 17: of around 100 people roughly um very interested in the proposed changes to the short-term vacation

[0:22:14] Voice 17: uh rental rules as you know hornby currently is sort of the wild west of short-term vacation

[0:22:19] Voice 17: rentals and um we're looking at different ways to uh to have some limitation on that there's

[0:22:27] Voice 17: for a wide variety of uh of opinions in the community around um the various approaches

[0:22:34] Voice 17: of course we back up a little bit before the um before the province changed the rules we're just

[0:22:41] Voice 17: gonna it was gonna be so simple we were just gonna um uh make them non-legal and then uh all

[0:22:50] Voice 17: the existing ones would have been grandfathered and boom but now we're looking at temporary use

[0:22:54] Voice 17: permits and putting a cap so there's a lot of discussion we had a two-hour town hall um which

[0:23:01] Voice 17: which I think was really important to give the space to the community.

[0:23:07] Voice 17: With that many people showing up, a lot of them wanted to speak.

[0:23:12] Voice 17: And I think at the end of it, most people felt heard.

[0:23:17] Voice 17: So that was, I think, a positive opportunity for the community to weigh in.

[0:23:26] Voice 17: Late in May, Salt Spring Local Trust Committee had a joint meeting

[0:23:30] Voice 17: with the local community commission uh continuing discussions of issues of joint concern drinking

[0:23:37] Voice 17: water watershed protection the ferries uh short-term vacation rental management harbor

[0:23:46] Voice 17: housing and updating the outdated protocol agreement so i think that

[0:23:52] Voice 17: is um i think it's been a positive thing to have those joint meetings

[0:23:55] Voice 17: um with the new commission and i think we're doing a reasonable job of um uh laying ground

[0:24:04] Voice 17: work for the future so that those two bodies meet regularly and uh and discuss and uh hopefully i i

[0:24:13] Voice 17: anticipate that there will be some joint advocacy um uh coming out of those meetings in the future

[0:24:18] Voice 17: um but a good start to building a new relationship with a with a new body

[0:24:24] Voice 17: uh yesterday was the galliano island local trust committee uh we had uh um uh there was a rezoning

[0:24:35] Voice 17: uh former trustee rockefeller uh rezoning was um um given uh greetings and that will be uh

[0:24:43] Voice 17: protecting a significant uh property in the south end of galliano and it may provide an emergency

[0:24:50] Voice 17: the access link to the long desired east side road uh emergency network that is uh now in the hands

[0:24:57] Voice 17: of the uh the crd and the um galliano fire department was now amalgamated there used to

[0:25:05] Voice 17: be a north and south but they're now one um and uh regardless of whether that road network um that

[0:25:13] Voice 17: right away goes through there or not it's still a very significant um protection on one of the

[0:25:18] Voice 17: larger intact pieces of property in the south end and uh it was a bit of getting there but

[0:25:28] Voice 17: uh we're there now and i think that's great um there was also another former trustee um

[0:25:37] Voice 17: we uh approved a temporary use permit to legalize a housing use at the old film school

[0:25:43] Voice 17: um it's anticipated and hoped that the housing projects on um galeano will uh be complete

[0:25:54] Voice 17: um to take up those those those uh individuals needing the housing um down the road and so

[0:26:04] Voice 17: the hope then is that um uh rather well initially they were looking at a rezoning but um

[0:26:14] Voice 17: decided to go instead with a temporary use permit in hopes that, in fact,

[0:26:18] Voice 17: those residents can be housed in one of those projects before too long.

[0:26:26] Voice 17: And, of course, if the need is there past the life of temporary use permits,

[0:26:33] Voice 17: it may be rezoned in the end.

[0:26:37] Voice 17: It was a good meeting.

[0:26:38] Voice 17: It was nice to have, although I'm sorry that Planner Stockdale

[0:26:42] Voice 17: was ill it was nice to have uh uh robert kojima uh come out and uh uh let's see

[0:26:50] Voice 16: and we had oh

[0:26:50] Voice 17: friends of the gulf islands society president jennifer margerson spoke to us about the policy

[0:26:56] Voice 17: statement checklist and we also heard about uh uh the letter from minister kayla a bit

[0:27:02] Voice 16: from members of the public and uh yeah that's it for me

[0:27:12] Voice 4: okay i'll try to hit the highlights because there's been a lot in the four ltcs that uh

[0:27:17] Voice 4: that i get to chair uh main local trust committee met twice in the in the time since we last spoke

[0:27:25] Voice 4: um both times the substantive work was the housing project um last meeting we looked at a map and

[0:27:33] Voice 4: discussed criteria to proactively rezone lots that could be added to the flexible housing

[0:27:39] Voice 4: zones. And staff is also directed to review criteria for small unit clustered dwellings

[0:27:46] Voice 4: on appropriate lots and develop a model zone. So the small unit clustered dwellings is kind of

[0:27:52] Voice 4: the language that's now being used. And I think we're trying to keep consistent from the policy

[0:27:57] Voice 4: statement to OCPs on through. So it's good to see that work continuing. And so in July,

[0:28:05] Voice 4: July we'll see draft bylaws for the LUV related to housing and that project looks to wrap

[0:28:11] Voice 4: up before the end of term.

[0:28:14] Voice 4: South Pender, oh yeah and we had yeah members of the public sort of to your point, a contractor

[0:28:23] Voice 4: you know spoke very strongly against the unstressed in our processes and essentially disagreeing

[0:28:30] Voice 4: with um staff's interpretation of the land use bylaw in the first meeting didn't come to the

[0:28:37] Voice 4: second meeting and um we had a good discussion about how to handle that file it's been causing

[0:28:42] Voice 4: quite a lot of challenges for uh the residential neighborhood that um the contractor is conducting

[0:28:50] Voice 4: work that is not in compliance with the zoning um so for liskiti there's been lots of great

[0:28:58] Voice 4: great things happening on Luskete, the Hoyete mural unveiling event, which you attended

[0:29:06] Voice 4: with me as well, of course, Trustee Peterson, on May the 3rd, and there was three elders

[0:29:14] Voice 4: in attendance who have been stewarding and shaping the project with the archaeology folks

[0:29:23] Voice 4: the whole time, Kimrakalma Kludesi and Elder William White of Sinemuk.

[0:29:30] Voice 4: And what I was really struck with was, it was actually a comment from some community members

[0:29:37] Voice 4: about how this project has transformed their understanding of the land.

[0:29:44] Voice 4: And in particular, as people were driving us back and forth,

[0:29:49] Voice 4: And community members said that they felt so much shame before, like knowing that the settler history had basically wiped out.

[0:30:00] Voice 4: any acknowledgement that there were ever First Nations people living there

[0:30:04] Voice 4: and then in five years

[0:30:05] Voice 4: that has changed to total engagement and passion about uncovering the layers of history and

[0:30:13] Voice 4: continuous occupation that go back now that they know in 10,000 years so it has become

[0:30:19] Voice 4: just an incredible community-based project that is I think a model for

[0:30:26] Voice 4: or the other islands, and really the elders spoke very strongly

[0:30:31] Voice 4: in honouring and respecting the community that worked with Dana.

[0:30:35] Voice 4: So that's huge.

[0:30:37] Voice 4: That's on the great community's eye.

[0:30:40] Voice 4: And so, yeah, just a reminder that that museum exhibit

[0:30:44] Voice 4: can make the tour of other museums.

[0:30:47] Voice 4: And so please do reach out to Trustee Peterson

[0:30:51] Voice 4: or put you in touch with Dana.

[0:30:52] Voice 4: But in terms of business, the LTC considered giving first reading to a bylaw that would amend the Liskiti land use bylaw and permit a private dock in Scotty Bay.

[0:31:10] Voice 4: So this was a subject of bylaw enforcement going back to 2019.

[0:31:14] Voice 4: In 2019, there was an unpermitted construction of a dock within the marine area, fill placement

[0:31:21] Voice 4: within the foreshore and a driveway providing access to this dock.

[0:31:25] Voice 4: The challenge is that this was not a spot that was identified in the OCP as permitting

[0:31:33] Voice 4: a private dock and we actually went quite far down the process of directing staff to

[0:31:41] Voice 4: um begin the process of drafting bylaws to bring it into compliance but at this last meeting um

[0:31:50] Voice 4: staff brought back the recommendation to proceed no further and um you know it was really challenging

[0:32:02] Voice 4: because the the view we had up until that point it was really we should put it out to the community

[0:32:08] Voice 4: and say, what do you think?

[0:32:11] Voice 4: Is this going to be a public value to offset the fact

[0:32:14] Voice 4: that it doesn't meet the values set out in the OCP?

[0:32:20] Voice 4: But really that foregrounds the community's interests.

[0:32:24] Voice 4: And what I became aware of and concerned about in the process

[0:32:29] Voice 4: was that if we drafted the bylaws and then sent it out

[0:32:34] Voice 4: for referral to First Nations, we're essentially asking

[0:32:37] Voice 4: asking for permission for something that has already happened and that's just it's countered

[0:32:44] Voice 4: everything that we are trying to do with early meaningful engagement prior to do you know

[0:32:49] Voice 4: approving works especially on the foreshore so i i did argue strongly um on that point

[0:32:57] Voice 4: it was not a consensus vote but in the end it was a vote not to proceed and so that will be going

[0:33:05] Voice 4: way back to I assume by law enforcement and it's going to be a very tricky issue it's a very

[0:33:16] Voice 4: protected bay anyway I won't get into it so the by law enforcement will will be proceeding and

[0:33:24] Voice 4: there was an advocacy issue the false bay dock on the skeedy island we asked the ministry of

[0:33:31] Voice 4: Transport to um to basically take a look because the dock is in poor condition but the Ministry

[0:33:42] Voice 4: of Transport came back saying it's conducted inspections and it thinks it's adequate and

[0:33:48] Voice 4: other inspections planned for 2026 so not sure if that's satisfactory but

[0:33:54] Voice 17: and then pointed us

[0:33:55] Voice 17: to the divestiture option and

[0:33:57] Voice 4: we're like no not a good idea we won't be doing that um

[0:34:01] Voice 4: I think that's it for Laskini. So Thetis Island we met yesterday in person and approved a project

[0:34:12] Voice 4: charter to move forward with another minor project that would amend the LUV with three

[0:34:19] Voice 4: targeted topics I think requiring rainwater, harvesting cisterns, fences and the setback to

[0:34:26] Voice 4: the sea and I've forgotten the other one but it was actually timely because there were members

[0:34:31] Voice 4: of the community who came to present sort of a delegation it was an extensive conversation

[0:34:36] Voice 4: anyways and wanted to know what progress we the ltc had made on its ocp policies related to climate

[0:34:44] Voice 4: change and climate resilience and sort of listed everything in the ocp saying what are you doing

[0:34:48] Voice 4: about this and um so it's a good opportunity to talk about how policy turns into bylaws and this

[0:34:56] Voice 4: one little potential change of requiring rainwater harvesting cisterns could you know meet that

[0:35:03] Voice 4: objective related to climate resilience um but another one that we might want to take a look at

[0:35:09] Voice 4: is there's a there's an application for a green shores focused uh project that has been in the

[0:35:18] Voice 4: works for five years and the applicant's quite frustrated um we haven't yet seen a report that's

[0:35:26] Voice 4: coming to july but i think however they went about the process they're trying they're following the

[0:35:32] Voice 4: model green shores um or it's reinforcing the foreshore um but i think we need to do some work

[0:35:42] Voice 4: on if we're going to promote that project we need to make it easier we need

[0:35:46] Voice 4: to have like a toolkit

[0:35:47] Voice 4: and planners um you know be advised about how to guide people through that process because i think

[0:35:56] Voice 4: they sort of backed into it and now we're seeing an application they've spent a ton of work or they

[0:36:01] Voice 4: spent a ton of money ahead of time so the green shores pro um uh program is is brilliant and we

[0:36:09] Voice 4: need to be promoting it but we need to the planning tools that anyway you get one of these

[0:36:15] Voice 4: interpret my babble to say i'm sorry uh it is it's a tricky one anyway uh then the last

[0:36:26] Voice 4: South Pender oh yeah South Pender so bylaw 129 which we've been working through for the past

[0:36:32] Voice 4: two years was given first reading reached that point and that would amend the current land use

[0:36:38] Voice 4: bylaw again in regard to house sizes side setbacks and setbacks at sea and a few other housekeeping

[0:36:43] Voice 4: amendments so that is going out for the referral and I think that's it that's enough for me

[0:36:52] Voice 4: thanks thank you vice chairs and the i think uh as you know i'm putting out the weekly newsletters

[0:36:58] Voice 4: with all the meetings that are coming up the next week i think trustees are getting a an

[0:37:03] Voice 4: appreciation for the amount of meetings that uh you all have to attend and chair and and get out

[0:37:10] Voice 4: to that it's not just their itc there's a lot going on in this in this community um for me i

[0:37:19] Voice 4: I had the Gabriela special meeting.

[0:37:22] Voice 4: They're going through the process with the OCP

[0:37:25] Voice 4: and have been doing these special meetings

[0:37:26] Voice 4: to review feedback from the focus groups.

[0:37:31] Voice 4: This session was on resource stewardship,

[0:37:34] Voice 4: fresh water and the environment.

[0:37:37] Voice 4: Work through the feedback,

[0:37:39] Voice 4: work through some reporting from staff

[0:37:44] Voice 4: and give some direction.

[0:37:46] Voice 4: So the next direction is to move forward

[0:37:48] Voice 4: and to draft some of these policies.

[0:37:51] Voice 4: I think the important piece,

[0:37:53] Voice 4: and I know Gabriel is following,

[0:37:55] Voice 4: Gambier, I mean, is following very similar,

[0:37:58] Voice 4: this, I'd call it a white paper approach

[0:38:00] Voice 4: where the policies are put out.

[0:38:02] Voice 4: They're not in bylaw form.

[0:38:03] Voice 4: It's a report.

[0:38:04] Voice 6: I

[0:38:05] Voice 4: think it's really good.

[0:38:06] Voice 4: I think you just, I don't,

[0:38:07] Voice 4: we understand it's not bylaws.

[0:38:09] Voice 4: I think sometimes the public

[0:38:10] Voice 4: sees a draft policy statement

[0:38:12] Voice 4: that our policy,

[0:38:13] Voice 4: it's a draft policy.

[0:38:15] Voice 4: I don't know if we're considering it

[0:38:16] Voice 4: in this meeting.

[0:38:16] Voice 4: it's not even in bylaw form

[0:38:19] Voice 4: we're having good conversations

[0:38:21] Voice 4: in a good direction I think just

[0:38:23] Voice 4: keeping the public down

[0:38:25] Voice 4: they always react when they see the

[0:38:26] Voice 4: draft policies

[0:38:28] Voice 4: I like this approach

[0:38:30] Voice 4: it makes sense for us

[0:38:32] Voice 4: the public understands it

[0:38:34] Voice 4: that's fantastic

[0:38:36] Voice 4: and they're getting

[0:38:38] Voice 4: I think that's the last focus group

[0:38:40] Voice 4: that session isn't it

[0:38:42] Voice 4: for Galileo

[0:38:44] Voice 4: Gabriel I mean

[0:38:45] Voice 4: The freshwater sustainability strategy update will come back to the LTC for a special meeting, but it's getting close, so we're not ready yet.

[0:38:57] Voice 4: Yeah, that's good.

[0:39:00] Voice 4: And then we had a protocol meeting with the regional district of Nanaimo as well on the same day, which is a good format of the regional district committee getting together and getting updated on each other's activities.

[0:39:14] Voice 4: so appreciate that and with that are there any questions yes oh sorry are you done with your

[0:39:21] Voice 4: yes I have an update that's not related to the LTC oh please proceed um I've been so sort of

[0:39:29] Voice 4: following on the RDN protocol meeting working together with the RDN director Vanessa Craig

[0:39:35] Voice 4: Craig on a submission for a clinic at UBCM convention and so clinics are typically 45

[0:39:45] Voice 4: minutes in length there's two opportunities you could do workshops but there's only four of those

[0:39:51] Voice 4: and I think they approve six or eight clinics typically early in the morning so they're really

[0:39:56] Voice 4: focused and this one would be on the results of the tiny home technical panel workshop that the

[0:40:03] Voice 4: Islands Trust convene so I've just been working with Director Craig on the wording and there's

[0:40:09] Voice 4: some flexibility as to who can participate it might be a mix of elected and um but they're

[0:40:15] Voice 4: already in staff is probably going to attend and he's quite excited about that so that's going in

[0:40:22] Voice 4: today whether we like it or not so thank you for meeting that deadline and it would be exciting to

[0:40:28] Voice 4: get selected to be one of the panelists.

[0:40:30] Voice 4: All right.

[0:40:33] Voice 4: Any other questions?

[0:40:34] Voice 18: Oh, sorry.

[0:40:34] Voice 18: Yes, go ahead.

[0:40:35] Voice 18: Before you move on,

[0:40:36] Voice 18: I just thought I'd take the opportunity

[0:40:37] Voice 18: to update you with your earlier question

[0:40:38] Voice 18: around survey results.

[0:40:40] Voice 18: So 179,

[0:40:42] Voice 18: which is generally low

[0:40:43] Voice 18: for the classified engagement.

[0:40:45] Voice 18: So as Morgana will be emailing

[0:40:47] Voice 18: all trustees to let them know

[0:40:49] Voice 19: how

[0:40:49] Voice 18: many are coming

[0:40:49] Voice 18: from their jurisdiction

[0:40:50] Voice 18: as a way of sort of prompting people

[0:40:51] Voice 18: to help spread the word.

[0:40:53] Voice 18: And also earlier in the meeting,

[0:40:55] Voice 18: we've neglected to let you know

[0:40:56] Voice 18: Joe Elliott is available online.

[0:41:11] Voice 4: Okay there's no further questions, we'll move on to 6.3, the Islands Trust Conservancy lies

[0:41:16] Voice 4: an update of Ricky Weister-Elliott.

[0:41:18] Voice 4: Oh, great.

[0:41:21] Voice 4: I kind of wrote something.

[0:41:23] Voice 4: So, yes,

[0:41:25] Voice 4: the Honest Trust Conservancy

[0:41:26] Voice 4: Board met last

[0:41:29] Voice 4: Tuesday

[0:41:30] Voice 4: of the 27th.

[0:41:32] Voice 4: We reviewed

[0:41:33] Voice 4: the audit

[0:41:36] Voice 4: and its directive

[0:41:37] Voice 4: was sent. It's a very clean audit

[0:41:40] Voice 4: and very happy with that.

[0:41:42] Voice 4: Significant business

[0:41:43] Voice 4: would be directed some changes

[0:41:45] Voice 4: changes to our budget requests for the upcoming budget, including the creation of a property

[0:41:53] Voice 4: management planning budget line, increases to many budget lines associated with engagement

[0:42:01] Voice 4: and relationship building with First Nations and potential payment of referral fee requests

[0:42:06] Voice 4: from nations, so we're starting to see that across the board, and development of a business

[0:42:12] Voice 4: case for a conservation technician co-op position please yes more co-op positions they are brilliant

[0:42:19] Voice 4: and or a seasonal conservation technician position and a business case for a permanent

[0:42:25] Voice 4: indigenous relations position yeah so those will all be coming forward in the budget requests

[0:42:33] Voice 4: um i think staff updated us on some of the changes in higher in staffing

[0:42:42] Voice 4: Most of that is probably captured in the updates there, but we are very sad to see our communication

[0:42:49] Voice 4: specialist is going and Mikaela Ianni has been really lovely.

[0:42:57] Voice 4: I think her last day is July 18th or end of June, oh gosh.

[0:43:03] Voice 4: gosh um and so i'm not sure how that ties in with our 35th anniversary celebration year

[0:43:12] Voice 4: well there's a it's a problem yeah so there's a lot of there's a whole suite of communication

[0:43:19] Voice 4: activities and promotions including a new journal online um and i you know what we're just gonna

[0:43:28] Voice 4: have to rely on LTCs to get the word out. The chair of the Conservancy has enthusiastically

[0:43:36] Voice 4: offered to zoom into any LTC meeting and promote the Conservancy's work. So I would ask chairs of

[0:43:43] Voice 4: your LTCs to remember that, put it on your list, make sure it's on the agenda and maybe request,

[0:43:49] Voice 4: get a request in early for perhaps a special page that would just highlight that this is the 35th

[0:43:56] Voice 4: year so i was able to get that in for fetus but if you can do that in your budget or in your agenda

[0:44:02] Voice 4: development um that would be appreciated yes

[0:44:07] Voice 17: i would just uh identify that chair gavreau is

[0:44:11] Voice 17: going to be attending the salt spring uh local trust committee meeting tomorrow yay and uh

[0:44:16] Voice 17: looking at uh getting her tenants uh for the market meeting

[0:44:19] Voice 16: as well oh that's great thank

[0:44:21] Voice 4: you so much and we also finally uh did just review a letter to the minister uh requesting an extension

[0:44:30] Voice 4: of the five-year plan for engagement is this the second extension i think um referral letters uh

[0:44:38] Voice 4: are being delivered to nations inviting their participation in the drafting of the five-year plan

[0:44:43] Voice 4: and um i know staff have advised that we're going to be keeping concordance tables from

[0:44:49] Voice 4: going back to 2022 for the referral letter responses, because we really are going to

[0:44:54] Voice 4: demonstrate continuity with requests and what's been asked through this whole process. So this

[0:45:02] Voice 4: is going to take up a lot of bandwidth and time. So Trust Area Services continues to be

[0:45:11] Voice 4: the leading light in all these things. Thank you. That's about it for now.

[0:45:16] Voice 4: I wanted to follow up on the working group for Fulbright, so I hope if I had reached

[0:45:23] Voice 4: out to Trustee Gambrow or Chair Gambrow, and I hope we can get at least a kickoff to the

[0:45:29] Voice 4: kickoff on the working group discussion on this.

[0:45:35] Voice 4: Right.

[0:45:36] Voice 4: Yeah.

[0:45:37] Voice 4: So, and remind, it's a trust fund that would-

[0:45:41] Voice 4: Exploring.

[0:45:44] Voice 4: Exploring securement of land with First Nations.

[0:45:47] Voice 4: no just

[0:45:48] Voice 3: developing it's just a conservation fund to explore co-creation of a conservation

[0:45:54] Voice 3: fund i think is it's a very

[0:45:56] Voice 4: high level 35 000 foot conversation on right what that might look

[0:46:02] Voice 4: like just so

[0:46:03] Voice 17: i'll follow up with her vice

[0:46:07] Voice 3: chair um

[0:46:07] Voice 17: not on this item but uh i was wondering if we

[0:46:11] Voice 17: could maybe backtrack i know that there's a section in the follow-up action list for the

[0:46:16] Voice 17: your Indigenous Relations Advisor and maybe just check in and see if there's anything to highlight.

[0:46:22] Voice 4: Any other questions on the Trust Conservancy? CEO Brahmi, do you need to backtrack on that?

[0:46:32] Voice 4: Yeah, I think

[0:46:32] Voice 8: that's fine. If Joe Elliott is available, that would be great if he has

[0:46:37] Voice 8: an update to provide on the Full Out of Action List. And my apologies, Joe, if I missed you

[0:46:45] Voice 8: earlier on the introductions no

[0:46:50] Voice 2: apologies i needed on ruben i think i came in a little bit

[0:46:53] Voice 2: after the introductions um i don't think i have too much but i know for the itc uh we're uh working

[0:47:00] Voice 2: to see if we can get a special speaker to come in and to uh do a talk on on governance or core

[0:47:06] Voice 2: governance in regards to some of the relations that are some of the first nations have done

[0:47:10] Voice 2: and some of the parties and and some of the key learnings from those uh that process that

[0:47:14] Voice 2: that nations can bring to the table and to support the process.

[0:47:19] Voice 2: So I'm working with Claire to maybe, and then through Laura,

[0:47:23] Voice 2: to look at, or Chair Laura, to look at potential speakers.

[0:47:29] Voice 2: And so I did a look in regards to some of the projects

[0:47:33] Voice 2: that are being done within our area, our Islands Trust area,

[0:47:37] Voice 2: and then some of the great work that Couch and Tribes has done

[0:47:41] Voice 2: with the province in regards to the Cooks Isle watershed,

[0:47:44] Voice 2: And they have some longstanding co-governance in regards to relationship with the CVRD North Couch in managing the waters in the Couch River watershed.

[0:47:55] Voice 2: And they have other projects that are going to restoration of the Couch and Bay.

[0:47:58] Voice 2: And then when I was talking to Eamon, he spoke about some of the work that's being done in the marine and some of those partnerships and relationships that are occurring.

[0:48:08] Voice 2: So there's a possibility we can, you know, learn some of some of the best, what's working and maybe it's not working and how we can collaborate and continue working together to protect our areas that we're working in.

[0:48:22] Voice 2: Other than that, I don't have anything to add.

[0:48:24] Voice 2: Thanks.

[0:48:25] Voice 5: Thank you.

[0:48:26] Voice 5: Thank you, Joe.

[0:48:27] Voice 5: I just

[0:48:28] Voice 17: wanted to state that I was really happy to see a section here for Joe Elliott, our Senior Indigenous Nation.

[0:48:39] Voice 17: advisor on our agenda i think that's a positive step forward so really appreciate you being here

[0:48:46] Voice 17: joe and it's nice to see um what you're doing on the follow-up action list here of course and

[0:48:52] Voice 17: have the opportunity to ask questions and hear from you thank you and

[0:48:56] Voice 2: thank you i mean maybe

[0:48:56] Voice 2: just to add you know what's coming up on june 16th so we have the feast that's coming up and i

[0:49:01] Voice 2: i know we're going to have a great celebration and um building respectful relationship with

[0:49:06] Voice 2: say out and i think that's that they'll be coming up so working with the team with uh say out and

[0:49:11] Voice 2: working with claire to make sure that we're we're providing the best opportunity to engage in a

[0:49:16] Voice 2: respectful way with our with a sale nation um and looking forward to that i'll be sending out it

[0:49:22] Voice 2: maybe we're looking at how we you know looking at the process so there's more information coming

[0:49:28] Voice 2: coming forward to our trustees in the june 16th thank

[0:49:33] Voice 4: you very much and then my opening remarks

[0:49:37] Voice 4: i talked about yesterday's uh ceremony that i attended on salt spring and how um sale members

[0:49:43] Voice 4: are really looking forward to this feast as well so it's going to be an exciting day and thank you

[0:49:48] Voice 4: for all your prep work and background and support on that okay

[0:49:52] Voice 2: thanks any

[0:49:55] Voice 4: other so we'll move forward

[0:49:58] Voice 4: then we're going on to the bylaws section we have 7.1 Bowen Island municipality OCP amendment bylaw

[0:50:05] Voice 4: number 667 RFD on page 29 this is

[0:50:11] Voice 10: going to be you director Zermack yes thank you chair

[0:50:15] Voice 10: so Bowen Island bylaw 667 is coming to you a second time you've seen it before it went to

[0:50:24] Voice 10: a public hearing and the executive committee did not have any issues with it being contrary to or

[0:50:31] Voice 10: a variance with the policy statement it comes back to unaltered and staff recommend the same

[0:50:38] Voice 10: concluding that in a group file give more information if you'd like that's a simple thing

[0:50:45] Voice 10: Thank you.

[0:50:47] Voice 4: Any questions, Vice-Chairs?

[0:50:50] Voice 4: Or to proceed with the recommendation.

[0:50:55] Voice 17: I move that Executive Committee approve bylaw number 667

[0:51:00] Voice 17: cited as Bowen Island Municipality

[0:51:02] Voice 17: official community land bylaw number 282, 2010

[0:51:06] Voice 17: amended bylaw number 667, 2024

[0:51:10] Voice 17: pursuant to section 38 of the Islands Trust Act.

[0:51:13] Voice 4: Second.

[0:51:13] Voice 4: Seconded by Vice-Chair Mond.

[0:51:15] Voice 4: Any discussion?

[0:51:16] Voice 4: discussion all the vote all those in favor that carries all right thank you very much and on to

[0:51:23] Voice 4: item 7.2 Bowen Island Municipality Land Use By-law Amendment number 673 and OCP By-law Amendment

[0:51:30] Voice 4: number 675 request for decision on page 42 back over to you Director Zermack.

[0:51:37] Voice 10: Thank you again

[0:51:38] Voice 10: the before I start I'd like to acknowledge we had a new planner helping us on this file

[0:51:43] Voice 10: Bruce Balter, who is first to be the teller to this.

[0:51:47] Voice 10: It's always nice to get new staff involved in new processes,

[0:51:49] Voice 10: so this is always a fun one to do.

[0:51:53] Voice 10: So this one comes to you first.

[0:51:55] Voice 10: It's pre-public hearing, contrary to what the last one was.

[0:51:59] Voice 10: And staff, when we did a review,

[0:52:03] Voice 10: we did not agree with Bowen Island staff's review,

[0:52:05] Voice 10: despite the fact, pardon me,

[0:52:06] Voice 10: it's about just simply re-achieving the land use designation

[0:52:10] Voice 10: and resorting one property to get one density.

[0:52:13] Voice 10: it seems rather simple however in reviewing the policy directed policy statement staff found

[0:52:18] Voice 10: some contrary things that we had questions for we were not able to get answers within time so we

[0:52:25] Voice 10: have to meet with the letters patent to bring it to you so those questions were about as you can

[0:52:30] Voice 10: see policy 525 523 we also had some questions about water but they satisfactorily answered

[0:52:35] Voice 10: those questions and what staff are seeking or recommending that the executive committee seek

[0:52:42] Voice 10: further information much like staff did about um let me check my notes here they uh

[0:52:52] Voice 10: about yeah the community amenity contributions it wasn't firmed up for us and that would

[0:52:57] Voice 10: address policy 525 in terms of um how they're addressing the social and the amenities

[0:53:03] Voice 10: and the second one being regarding how they calculate densities from kate project kurtz

[0:53:08] Voice 10: they were basically saying oh yeah we've got leftover densities but we're like okay so can

[0:53:13] Voice 10: you explain to us how that works. We did get an answer yesterday, but it actually still left more

[0:53:18] Voice 10: questions than, or it gave us more questions than answers. So you had the recommendation before,

[0:53:22] Voice 10: you're happy to talk more about it if you'd like. And just a reminder that this is free public

[0:53:26] Voice 10: hearing stage, so it can come back to you with these questions answered at any time.

[0:53:32] Voice 7: Okay, thanks. Questions, comments?

[0:53:36] Voice 7: I

[0:53:40] Trustee Maude: appreciate the detail. These are good questions. They're reasonable questions. The timing's

[0:53:50] Trustee Maude: appropriate. So I don't have any disagreement with the recommendations being made by staff.

[0:53:59] Voice 4: There's no further questions. Someone proceed with the recommendation then?

[0:54:03] Voice 4: sure sure

[0:54:05] Trustee Maude: no i'm just i'm very enthused so you're

[0:54:08] Voice 4: in the world then you do it go go go

[0:54:10] Trustee Maude: you're gonna do it okay

[0:54:12] Voice 4: that's a lot of reading we'll

[0:54:14] Trustee Maude: share i'll do what you do the second one

[0:54:16] Trustee Maude: okay i

[0:54:16] Voice 4: move that executive committee advise bowen island municipality that bylaw number 673

[0:54:21] Voice 4: cited as bowen island municipality land use bylaw number 57 2002 amendment bylaw number 673

[0:54:28] Voice 4: 2024 and bylaws bylaw number 675 such as Bowen Island Municipality official community plan bylaw

[0:54:36] Voice 4: number 282 2010 amendment bylaw number 675 2025 may be contrary to or at variance with the

[0:54:46] Voice 4: following policies of the island's trust policy statement 525 local trust committees and island

[0:54:52] Voice 4: municipalities shall in their official community plans and regulatory bylaws address means for

[0:54:57] Voice 4: achieving efficient use of the land base without exceeding any density limits defined in their

[0:55:02] Voice 4: official community plans two five three local trust committees and island municipalities shall

[0:55:09] Voice 4: in their official community plans and regulatory bylaws address policies related to the aesthetic

[0:55:14] Voice 4: environmental and social impacts of development one looking forward to the day that we can just

[0:55:19] Voice 4: say move has right for the report is there a second second i have vice chair blood any discussion

[0:55:26] Voice 4: All the vote, all those in favor, that carries.

[0:55:30] Trustee Maude: And I will move that Executive Committee Advise Boyle Island Municipality By-law number 673

[0:55:35] Trustee Maude: cited as Boyle Island Municipal Land Use By-law number 57-2002, Amendment By-law number 673-2024

[0:55:42] Trustee Maude: and By-law number 675 cited as Boyle Island Municipal Official Community Plan By-law number

[0:55:50] Trustee Maude: 282-2010, Amendment By-law number 675-2025.

[0:55:55] Trustee Maude: may be reassessed for consistency with the Islands Trust Policy Statement

[0:55:59] Trustee Maude: by providing the following information.

[0:56:01] Trustee Maude: Confirmation of an acceptable community amenity contribution,

[0:56:05] Trustee Maude: clarification of how undeveloped Cape Roger Curtis densities are tracked,

[0:56:09] Trustee Maude: and whether they may still be applied to Cape Roger Curtis or elsewhere.

[0:56:15] Voice 4: Is there a second motion?

[0:56:16] Voice 4: Seconded by Vice Chair Peterson.

[0:56:18] Voice 4: Any discussion?

[0:56:19] Voice 4: All those in favor?

[0:56:21] Voice 4: That too carries.

[0:56:23] Voice 4: All right.

[0:56:24] Voice 4: Okay, that one we move on to item 7.3, page 70 of the agenda package, Salt Spring Island

[0:56:30] Voice 4: Committee By-law number 541, request for decision.

[0:56:33] Voice 4: Over to you, some directors are back.

[0:56:37] Voice 10: Thank you, Chair.

[0:56:38] Voice 10: This one's pretty straightforward.

[0:56:39] Voice 10: The Salt Spring Island By-law has had three readings.

[0:56:42] Voice 10: It comes to you for your approval before adoption.

[0:56:45] Voice 10: The purpose is to rezone, to amend the land use by-law for one property at $200 a road

[0:56:51] Voice 10: to permit a single family dwelling and full-time rental cottage a little bit of background uh

[0:56:57] Voice 10: ultimately of course is a unique full-time cottage portion of his bylaw if you do a background on

[0:57:02] Voice 10: that that won't do it this is just to add into that uh section the kind of permissions uh the

[0:57:08] office he has uh said that in their opinion that their assessment policy directive

[0:57:12] Voice 10: statement school

[0:57:13] Voice 10: is uh adhere to staff recommend that you approve

[0:57:17] Voice 7: any questions comments we wish to proceed with

[0:57:23] Voice 4: recommendation vice chair peterson i

[0:57:28] Voice 17: move that honest trust executive approved salt spring

[0:57:30] Voice 17: island local trust committee bylaw number 541 cited as salt spring island land use bylaw number

[0:57:36] Voice 17: 355 1999 amendment number 2 2024 in accordance with section 27 of the honest trust act second

[0:57:43] Voice 17: the vice

[0:57:45] Voice 4: chair elliott any discussion

[0:57:47] Voice 4: session that carries all right thank you trustees we're going to move on then to um section eight

[0:57:58] Voice 4: which is trust council meeting preparation everyone's all right to proceed just flag if

[0:58:03] Voice 4: anyone ever needs a break okay so item 8.1 executive or 8.1.1 chief administrative officer

[0:58:11] Voice 4: quarterly report on page 86 and

[0:58:16] Voice 8: i think thank you and i think that the report is fairly

[0:58:19] Voice 8: self-explanatory and attached to that uh we've included again the results of the trustee survey

[0:58:24] Voice 8: following march trust council and as previously mentioned we'll do that as a regular post-trust

[0:58:29] Voice 8: council survey um significant improvement i think over what we got from the december results which

[0:58:35] Voice 8: is encouraging and positive so hopefully that's the start of a trend i'm happy to take any any

[0:58:40] Voice 8: questions you have regarding that report any

[0:58:45] Voice 7: questions uh i

[0:58:47] Voice 4: don't have any questions about

[0:58:48] Voice 4: the report i think it's great um do we need to include all the survey attachments it just this

[0:58:56] Voice 4: agenda is going to be very weighty i'll still summarize them and just say everybody found it

[0:59:04] Voice 4: was great thanks

[0:59:09] Voice 17: jerry peterson well um i i totally understand where you're coming from

[0:59:13] Voice 17: vice chair elliott um at the same time i know the people that want to look at all the details

[0:59:20] Voice 17: is going to look at all the details so I'd be cautious about not

[0:59:26] Voice 16: providing them because

[0:59:27] Voice 16: I bet you someone's going to ask if we don't.

[0:59:31] Voice 8: I'm happy to go either way I know because we

[0:59:33] Voice 8: have this close attention around these you have the agenda packages and finding the balance between

[0:59:39] Voice 8: too much and and not enough you know we can certainly leave them out of here and I'm happy

[0:59:44] Voice 8: to just circulate them to testes as well but because I think you're right I think so some

[0:59:49] Voice 8: folks will want to see the details happy to follow your

[0:59:54] Voice 4: direction i think that might be a good idea is

[0:59:58] Voice 4: um we could just

[1:00:00] Voice 4: circulate it and you can speak to that and then it's there for people that want it but it doesn't

[1:00:05] Voice 4: have to be in the agenda package is that all right do you need a motion i guess well this is going to

[1:00:12] Voice 4: be we need to make a motion to pursue uh provide this to trust council forward this to trust

[1:00:19] Voice 4: council uh oops uh yes for

[1:00:22] Voice 20: all of these items they can be by general consent okay excellent

[1:00:32] Voice 4: So, I guess we'd need to, if there's an agreement, to just forward to Trust Council the results.

[1:00:41] Voice 5: The

[1:00:42] Voice 8: CAO's, oh sorry.

[1:00:44] Voice 8: I can amend my report so we can distribute the results separately.

[1:00:48] Voice 8: Thank you.

[1:00:48] Voice 8: Trust Council can amend my report according to these things.

[1:00:53] Voice 17: I have to say I'm totally fine with that as long as trustees get some opportunity to look

[1:00:58] Voice 17: get it if it's by email that's why it doesn't have to be in the agenda back

[1:01:01] Voice 4: all right so through

[1:01:02] Voice 4: general consent we can agree that the amended report and the results will be for the trustees

[1:01:09] Voice 4: and then through general consent we will send the uh uh ceo's report forward the report to

[1:01:17] Voice 4: to the Trust Council as amended.

[1:01:20] Voice 4: Thanks, Steph.

[1:01:22] Voice 4: All right.

[1:01:25] Voice 4: Great.

[1:01:26] Voice 4: So then we have item 8.2,

[1:01:28] Voice 4: is Minister Kaelin's briefing on page 99.

[1:01:31] Voice 8: And so this is the minister's letter,

[1:01:34] Voice 8: which we want to allow some time for discussion

[1:01:37] Voice 8: because Trust Council hasn't had a time,

[1:01:38] Voice 8: a chance to discuss it.

[1:01:40] Voice 8: And we've provided just a quick brief

[1:01:42] Voice 8: of the cover for that.

[1:01:44] Voice 8: Like even issues that from a staff perspective,

[1:01:47] Voice 8: we think are most significant and that they and where this may intersect with strategic plan

[1:01:52] Voice 8: initiatives in particular should trust council want to consider the impact on those on those

[1:01:59] Voice 8: those priorities maybe that are not a change as trust council's perspective on those priorities

[1:02:04] Voice 8: based on planning so doesn't necessarily i'm not necessarily anticipating that we need to have a

[1:02:10] Voice 8: a fulsome discussion around that particular piece of it at trust council because obviously that could

[1:02:16] Voice 8: it become quite for a long discussion.

[1:02:18] Voice 8: I think it's worth flagging that depending on how

[1:02:22] Voice 8: Trust Council receives the letter,

[1:02:24] Voice 8: they may want to consider in future potential changes

[1:02:27] Voice 8: to the strat, those items in the strat plan as well.

[1:02:31] Voice 4: Yeah.

[1:02:33] Voice 4: Vice Chair, Vice Chair Elliott.

[1:02:36] Voice 4: So I don't see where this appears in the Council agenda.

[1:02:39] Voice 4: agenda. I'm happy to the way that you framed the briefing. So

[1:02:48] Voice 4: would this be slotted into the discussion on

[1:02:51] Voice 4: it comes

[1:02:56] Voice 8: under it'll come under my report, but

[1:03:01] Voice 8: Chief Administrator offers support. So I section seven,

[1:03:07] Voice 8: 7.1.1. Am I missing that, Alex?

[1:03:11] Voice 8: Yeah, just underneath.

[1:03:14] Voice 20: So

[1:03:14] Voice 8: it will be in the executive office section

[1:03:16] Voice 20: and the decision discussion items.

[1:03:19] Voice 20: 7.2.

[1:03:20] Voice 20: Okay. I see. Okay.

[1:03:24] Voice 4: But I thought we were going to push that

[1:03:26] Voice 4: to the Wednesday day conversation, not Tuesday.

[1:03:33] Voice 8: The minister's letter conversation?

[1:03:36] Voice 8: No, the plan was to do it on the Tuesday

[1:03:39] Voice 8: Tuesday afternoon, so the Trust Council has a little bit of opportunity to discuss it.

[1:03:43] Voice 8: But if you want to defer it in anticipation of potentially other public speakers coming

[1:03:51] Voice 8: to address the item, we can look at it.

[1:03:55] Voice 4: Mr. Chair, Peterson?

[1:03:57] Voice 17: Well, I was just going to mention that if yesterday's meeting on Galeano is an indication

[1:04:05] Voice 17: The public is very likely to address this.

[1:04:10] Voice 17: I think in particular, I think we've already got some correspondence.

[1:04:14] Voice 17: We're going to get more, but I'm sure that there's going to be people in person wanting to discuss the content of the letter

[1:04:22] Voice 17: and how Trust Council discussion about the contents goes and sort of what that takeaway is going to be of public interest.

[1:04:34] Voice 17: I just want to highlight that. Very live in terms of those that are actively engaged in

[1:04:41] what Trust Council is doing.

[1:04:47] Voice 17: Obviously, there's lots of discussion to be had amongst Trust

[1:04:52] Voice 17: Council as well. One of the highlights in the discussion yesterday in the town hall

[1:04:59] Voice 17: was um around uh a large number of first nations in the in the trust area and a little bit of push

[1:05:10] Voice 17: back um some of the assertions that mr kalon made his letter um and that was one of the

[1:05:17] Voice 17: one of the major focuses when he's um stating that we have the tools um i think

[1:05:25] Voice 17: apparently you know it's recognized that that's one glaring area where we clearly don't have the

[1:05:31] Voice 17: tools in terms of capacity and funding i

[1:05:37] Voice 4: thought it was in the call reading that in the executive

[1:05:40] Voice 4: minutes because i know we have some conversation back and forth on the timing of that from our

[1:05:45] Voice 4: last from our last meeting i saw somewhere um so when we get to some 8.7 which is a three-day

[1:05:54] Voice 4: schedule do we want to figure out where that fits because we're just considering the materials right

[1:06:03] Trustee Maude: now so so content we're okay with but timing needs

[1:06:09] Trustee Maude: to be looked

[1:06:10] Voice 8: at yeah i don't think we can

[1:06:12] Voice 8: look at that and i think vice chair elliott's suggestion let's look at that in the context of

[1:06:16] Voice 8: the three-day schedule maybe but i think the thinking was i know we did discuss it but the

[1:06:21] Voice 8: thinking was it might be valued if trustees had an opportunity to have their comment and

[1:06:26] Voice 8: perspective in advance of the public comment period. But I appreciate if you move it the

[1:06:32] Voice 8: other way, then trustees can also speak in response to that. That's

[1:06:38] Voice 4: what I was thinking

[1:06:39] Voice 4: would be more useful because then people are talking about what we just talked about during

[1:06:43] Voice 4: a session rather than letting trustees have the information in front of them to discuss

[1:06:48] Voice 4: it more informed?

[1:06:59] Voice 7: Any documents

[1:07:02] Voice 4: I've read? Okay. Any other then so we'll approve through

[1:07:06] Voice 4: general consent then that the material presented can be forwarded to Trust Council. Yeah. Revisit

[1:07:14] Voice 4: the timing of that. All right. So then we'll move on. 8.2 is Trust Area Services. 8.2.1

[1:07:28] Voice 4: is the Director of Trust Area Services. We'll report on page 103.

[1:07:37] Voice 4: Go ahead. Oh,

[1:07:40] Voice 18: certainly it's just for you to consider if it's appropriate to forward to the

[1:07:43] Voice 18: trust council agenda and if you'd like any amendments we can make those yeah

[1:07:50] Voice 6: i guess it

[1:07:58] Voice 4: was just a comment that i i had i was uh struck by the on page 105 the trademarking of the islands

[1:08:05] Voice 4: trust logo just not trademarked and protected so for 50 years that logo that's uh not trademarked

[1:08:14] Voice 18: no the last logo was trademarked and on development of the new logo over a decade ago that step was

[1:08:19] Voice 18: missed so as part of the communication strategy that you approved this

[1:08:24] Voice 4: was one of the steps within

[1:08:25] Voice 18: that so we finally have that accomplished okay

[1:08:28] Voice 4: this is a great report um there's so much in here

[1:08:40] Voice 4: i had one question um i know where we've we've through trust councils working with the sale

[1:08:46] Voice 4: first nation on the protocol agreement i thought salt spring had passed and was working on a memo

[1:08:53] Voice 4: of understanding with SAIL.

[1:08:55] Voice 4: Does that come together at all?

[1:08:59] Voice 18: Certainly.

[1:09:00] Voice 18: Local trust committees can't hold agreements in their own name,

[1:09:04] Voice 18: so they have to be held by trust counsel.

[1:09:06] Voice 18: And so it's the same initiative, essentially.

[1:09:08] Voice 18: So it would be the same initiative.

[1:09:10] Voice 18: And then when we negotiate the agreement,

[1:09:12] Voice 18: we'll work with SAIL to examine which local trust areas

[1:09:16] Voice 18: they wish to have encompassed in the agreement,

[1:09:17] Voice 18: and then we would address Salt Springs issues

[1:09:19] Voice 18: through that negotiation.

[1:09:22] Voice 18: Vice Chair Peterson?

[1:09:23] Voice 18: yeah

[1:09:23] Voice 17: on page 106 uh same section there with this and else um just want to identify there is

[1:09:30] Voice 17: continued interest in the holding working group meetings a heads up and uh i will certainly be

[1:09:34] Voice 17: advocating um for uh chair patrick to be appointed to the working uh group uh trust council um

[1:09:44] Voice 17: Um, oh, and the other one was on 107, uh, the Tlaman, uh, nation there.

[1:09:52] Voice 17: And, uh, I think that from my point of view, there is the interest again, just a heads

[1:09:58] Voice 17: up.

[1:09:59] Voice 17: I know we'll discuss it at council, but

[1:10:01] Voice 18: yeah, unfortunate oversight at the time.

[1:10:03] Voice 18: So if I might share, um, with regard to the Sinaloa's working group, we understand that

[1:10:10] Voice 18: they wish before we make any further, um, moves to pointing people to working groups,

[1:10:15] Voice 18: they wish to speak to the local trust committee about the future you know

[1:10:19] Voice 18: i don't know whether

[1:10:20] Voice 18: we're now pursuing the agreement so they wish to speak chief wishes to speak to the trust committee

[1:10:25] Voice 18: so i don't advise making any more appointments to the working group and so on they may wish to

[1:10:29] Voice 18: shift the way in which we're proposing to move things forward so we're looking forward to hearing

[1:10:33] Voice 18: that um i saw an email just go this morning trying to arrange for that to happen so we're waiting on

[1:10:38] Voice 18: that there are details for them to confirm a date and i think they're hoping to host the local trust

[1:10:42] Voice 18: committee um to have that conversation okay so

[1:10:45] Voice 18: that's all we know at this point um i've been

[1:10:47] Voice 18: assured it's nothing of concern there's just a shift in how they're doing things yeah and i think

[1:10:51] Voice 18: they're tracking towards different agreements with the province and they have a different approach

[1:10:55] Voice 18: so we're looking forward to hearing that no

[1:10:57] Voice 16: i appreciate the update because of course we're

[1:10:59] Voice 16: very interested in having those conversations

[1:11:03] Voice 16: Yes,

[1:11:04] Voice 4: and we're conveying that to them, yeah.

[1:11:06] Voice 4: Question?

[1:11:07] Voice 4: Sort of an update on that.

[1:11:09] Voice 4: This is just coming back to my very slow brain today.

[1:11:14] Voice 4: I think we did direct staff at the Leskeetee Local Trust meeting as we're considering the

[1:11:22] Voice 4: OCP review, which is the old OCP review basically lapsed because we weren't in a place to hear

[1:11:29] Voice 4: back from First Nations.

[1:11:30] Voice 4: but actually we did direct staff to begin early engagement so I hope that

[1:11:36] Voice 4: that you're

[1:11:37] Voice 18: tracking which partners lead on that final ball I will have that

[1:11:43] Voice 18: competition and make sure I'm starting yeah

[1:11:46] Voice 4: there's no changes in the brief

[1:11:50] Voice 4: your general consent forward the director's report to you yes okay 8.2

[1:11:57] Voice 4: 8222 is the Islands Trust Conservancy Report on page 110.

[1:12:01] Voice 4: Any questions or anything to point out?

[1:12:04] Voice 4: No, he's here for your review.

[1:12:05] Voice 7: Yeah, that's good.

[1:12:07] Voice 4: If there's no questions on that, we will agree through general consent

[1:12:10] Voice 4: to forward the Islands Trust Conservancy Report to Trust Council.

[1:12:13] Voice 6: Moving on,

[1:12:14] Voice 4: we're at 823, which is the 2425 Draft Annual Report.

[1:12:19] Voice 4: Request for decision on page 115.

[1:12:23] Voice 4: Any comments on that?

[1:12:24] Voice 18: Yes, I can.

[1:12:25] Voice 18: And you'll note in your agenda context notes for today, we made some minor changes to the climate change section since your last review of that section.

[1:12:33] Voice 18: And also, Vice Chair Mott brought to my attention, we didn't have the same level of detail for two of the delegations that happened.

[1:12:40] Voice 18: So we've now added that detail. I can certainly provide it now.

[1:12:43] Voice 18: You could ask the chair to review it later or simply we could just add it in a report and review it at Trust Council.

[1:12:49] Voice 18: But it has now been drafted and will be in the version that goes forward to Trust Council.

[1:12:57] Voice 4: I just noticed a spelling mistake um page 129 it's the name of scared land should read sacred

[1:13:08] Voice 4: okay um yeah I mean there's a lot here but it all looks good otherwise you just caught my eye

[1:13:19] Trustee Maude: um just to follow up um on the the filling in of the information for the government for the

[1:13:26] Trustee Maude: presentations um with uh adam olson's presentation um are we highlighting

[1:13:33] Trustee Maude: the substance of his delegation was for the review by the province that's politics but

[1:13:41] Trustee Maude: i can

[1:13:42] Voice 18: read out the draft language if that's of interest to the chair or you could look at it

[1:13:46] Voice 18: more informally over lunch or something

[1:13:48] Voice 18: what's your preference now

[1:13:50] Voice 3: one moment

[1:13:53] Voice 18: while I find it here

[1:13:54] Voice 18: it is drafted to read

[1:14:01] Voice 18: Adam Olson MLA for Saanich North

[1:14:03] Voice 18: and the Southern Gulf Islands

[1:14:04] Voice 18: delivered a presentation on inclusive

[1:14:07] Voice 18: governance he emphasized the importance

[1:14:09] Voice 18: of recognizing Aboriginal rights

[1:14:10] Voice 18: strengthening relationships with First Nations

[1:14:12] Voice 18: and working in a more integrated and respectful manner

[1:14:15] Voice 18: he also encouraged Trust Council to

[1:14:17] Voice 18: reaffirm its request for the province to

[1:14:19] Voice 18: to undertake a review of the island stress mandate.

[1:14:21] Voice 18: Perfect.

[1:14:23] Voice 4: Any other comments in the report?

[1:14:26] Voice 4: So we'll agree through general consent

[1:14:27] Voice 4: to forward as amended the report on the annual report.

[1:14:34] Voice 4: Okay.

[1:14:37] Voice 4: So moving on 824 is the policy statement amendment

[1:14:40] Voice 4: project update request for decision on page 163.

[1:14:46] Voice 4: I see Nathan Yeomans has joined in the room.

[1:15:11] Voice 9: The purpose of this request for decision is to provide a revised project charter for the

[1:15:16] Voice 9: policy statement amendment project for trust council's consideration the thrust of it is that

[1:15:21] Voice 9: we are one to two months off of the timeline that was set out in project charter version 10 which

[1:15:26] Voice 9: trust council endorsed in december of 2024 and we need to make up that one to two months somewhere

[1:15:32] Voice 9: along the project timeline if indeed we are going to take a project for the end of this political

[1:15:36] Voice 9: term at this point trust council has requested six months of public engagement and referrals

[1:15:42] Voice 9: referrals on the new draft policy statements so staff are not recommending shipping away at that

[1:15:47] Voice 9: at this point instead of one area of project schedule where we may be able to pick up some

[1:15:51] Voice 9: lost time is in the ministerial approval which in project charter p10 was set out for six months

[1:15:58] at which we are proposing

[1:15:59] Voice 9: to reduce to four ministerial approval is is something of a black

[1:16:05] Voice 9: box largely contingent on how satisfied the minister is with the degree of our engagement

[1:16:12] Voice 9: with Indigenous Governing Bodies and working toward consensus as the Minister has

[1:16:17] Voice 9: framed it in his latest communication to us. We're in contact with ministerial staff so

[1:16:22] Voice 9: you know we understand from them that the better our record of engagement with Indigenous Governing

[1:16:28] Voice 9: Bodies is packaged when when they receive the document and the better that we can demonstrate

[1:16:35] that we have

[1:16:36] Voice 9: addressed the concerns that Indigenous Governing Bodies have raised

[1:16:39] Voice 9: or if there are areas where we can't address those concerns have at the very least communicated to

[1:16:44] Voice 9: them the rationale for why we can't address those particular issues um the ministry is keen to see

[1:16:50] Voice 9: that that the loop is closed i guess in communications with those indigenous government

[1:16:55] Voice 9: bodies um that you know the four months that we're proposing for for ministerial approval

[1:17:01] Voice 9: is of course subject to the minister's schedule and all the things that pile up on the minister's

[1:17:07] Voice 9: desk and that and whether they will require anything of us in terms of going back to talk

[1:17:14] Voice 9: to indigenous governing bodies further so it creates uncertainty in the timeline

[1:17:23] Voice 7: any questions or comments uh

[1:17:29] Voice 17: just a comment on policy statement uh more generally i've had a

[1:17:34] Voice 17: number of trustees have asked me when when the new draft is going to be available are we going

[1:17:40] Voice 17: to be looking at a trust council based on what i've seen here i have said no we will not be

[1:17:45] Voice 17: looking at it at trust council but just so you're aware um getting questions when when do we get to

[1:17:50] Voice 17: see it give it a minute it's going to take a minute to uh to put it back together after the

[1:17:56] Voice 17: last work but um just doing a notice to everyone that the questions are coming

[1:18:02] Voice 16: by

[1:18:05] Voice 4: charlotte um

[1:18:07] Voice 4: Um, so I recall in the last meeting, we looked at sort of a draft plan and, you know, this

[1:18:14] Voice 4: draft plan is getting pushed along another month or two.

[1:18:17] Voice 4: How long does the legal review take, uh, all, and that's before first reading or after?

[1:18:27] Voice 9: The intent is that we will have legal review of the document complete before first reading

[1:18:33] Voice 9: so that in the event that legal counsel identifies any issues that that they seem to be major red

[1:18:39] Voice 9: flags that we can bring those to either committee of the whole or trust counsel's attention okay

[1:18:43] Voice 7: the document

[1:18:46] Voice 9: is now in legal counsel's hands for their own oh

[1:18:50] Voice 4: it is i would actually put that in

[1:18:53] Voice 4: the report unless

[1:18:56] Voice 7: yeah unless

[1:18:58] Voice 4: it's not germane but it's kind of it might come up so it might

[1:19:04] Voice 4: help to have that in the report well

[1:19:08] Voice 16: that might be useful information for trustees who are concerned

[1:19:11] Voice 16: wondering when we're going to see it

[1:19:13] Voice 4: yeah i have a question i know yesterday from the beach speaking

[1:19:18] Voice 4: with the staff from uh south first nation about the agreement basically that the current version

[1:19:28] Voice 3: has some challenges, I'll leave it at those words, and

[1:19:35] Voice 4: that the processes moving forward

[1:19:38] Voice 4: are always moving targets as we continue to develop and grow our relationships with First

[1:19:44] Voice 4: Nations.

[1:19:45] Voice 4: The concept of a potentially calling this an interim or something of that nature, at

[1:19:50] Voice 4: what point do we need to at least be prepared to consider that a trust council takes that

[1:19:55] Voice 4: option to call it some sort of an interim document?

[1:19:58] Voice 4: Do we need to have any preparation or thought for calling it an interim versus, you know,

[1:20:04] Voice 4: as we proceed, it'll still be giving it first reading, but the name might be potentially

[1:20:08] Voice 4: interim.

[1:20:10] Voice 18: You'll see on the motion on another briefing that recommends amendment to the strategic

[1:20:15] Voice 18: plan around signaling that you intend to undertake ongoing amendment to this document.

[1:20:20] Voice 18: Of course, it's a bylaw, so it will be an adopted bylaw, but there is a signal that

[1:20:25] Voice 18: you can send without federating trust counsel's future discretion that there is an intention

[1:20:29] Voice 18: to have it be a constantly amended document

[1:20:31] Voice 18: that doesn't sit for years, right?

[1:20:34] Voice 18: That as topics arise, you'll deal with them.

[1:20:35] Voice 18: That has always been the intention of Trust Council.

[1:20:38] Voice 18: So I think that rather than use the word interim,

[1:20:40] Voice 18: just talk about it being an ever-evolving document

[1:20:43] Voice 18: that Council wishes to amend,

[1:20:44] Voice 18: and that in future, you wish to be more collaborative

[1:20:47] Voice 18: in terms of the amendment process.

[1:20:49] Voice 18: That would be the messaging I think we can safely set at this stage.

[1:20:53] Voice 17: Yeah, and I just wanted to express that I really appreciate

[1:20:56] Voice 17: appreciate uh when I was reading that um that is the the drama I've been begging for several years

[1:21:02] Voice 17: now this is a tended to be a living document this is not intended to be carved in stone every time

[1:21:07] Voice 17: I hear that Bristol uh but I think that's uh the more that that message is um conveyed uh to First

[1:21:16] Voice 17: Nations to members of the public and and and to anyone else interested I think it's really

[1:21:22] Voice 17: really important that that that message is living a document our intention is to avoid doing what

[1:21:28] Voice 17: happened and not touching it for you know almost two decades that we recognize that's not the way

[1:21:35] Voice 17: it should be and and the intention is to never do that again you know so getting that that message

[1:21:41] Voice 17: and really um the message in the forefront of the think of the communications is really important

[1:21:46] Voice 17: from my perspective so I really appreciate your work on that three

[1:21:50] Voice 4: decades okay uh so then that

[1:21:56] Voice 4: would be through general consent we need to forward this uh policy statement amendment

[1:22:00] Voice 4: RFD as amended by adding the reference to the negotiations uh the legal council I think

[1:22:09] Voice 4: like that table that we had last executive committee meeting was really helpful we don't

[1:22:16] Voice 4: me to all be you know no this is when things seem to go on agendas and so on but perhaps a list of

[1:22:21] Voice 4: the meetings and the process that needs to be undergone before july i don't know if that would

[1:22:28] Voice 4: be helpful but it seems very brief for like a to understand how tight the timeline is i think we do

[1:22:36] Voice 4: need to put in a few more of the steps that are needed before first reading dr prater um certainly

[1:22:43] Voice 18: Certainly. I think we are planning to run an RWM as soon as we all have a minute around setting a date for Committee of the Whole.

[1:22:49] Voice 18: And I believe we're looking at July or early July, July

[1:22:52] Voice 18: 7th is the date we're aiming for, I think.

[1:22:57] Voice 18: So we are hoping before Trust Council to potentially have some RWMs that would have been run.

[1:23:02] Voice 18: And then if those didn't succeed, we would have to come up with some alternate dates.

[1:23:06] Voice 18: so I wouldn't want to have something too prescriptive in the trust council agenda because

[1:23:10] Voice 18: it's going to be a bit of a shifting stance between now and when the item's debated but we

[1:23:15] Voice 18: could provide more information around that

[1:23:18] Voice 4: there are milestones we need to hit and and if an RWM

[1:23:22] Voice 4: comes across and people are like well what is this for is it for governance like that that needs to

[1:23:27] Voice 4: be clearly articulated I don't think the milestones here in the charter quite do it so if there's just

[1:23:36] Voice 4: a paragraph of here's the here's six steps to get to first reading

[1:23:42] Voice 18: very simple and help

[1:23:44] Voice 6: certainly

[1:23:44] Voice 18: we can do that i'm also wondering what i'm hearing i think is that we might need an email

[1:23:48] Voice 18: to trustees you know sort of updating them is where we're at and what the next steps look like

[1:23:51] Voice 18: i'm actually outside of the agenda package i'm hearing that people are having questions

[1:23:55] Voice 18: so i think that's a great signal to us that we're due for like an update i think so to trustees

[1:23:59] Voice 18: probably by email setting out what's happening that they can expect in

[1:24:03] Voice 3: our wm to

[1:24:04] Voice 18: come you know

[1:24:05] Voice 18: and here's the

[1:24:05] Voice 3: new draft all of those pieces crwm expected then prior to trust muscle and we'll look

[1:24:12] Voice 3: at alexander see if our vote permits that's the

[1:24:15] Voice 19: goal that's the goal

[1:24:15] Voice 3: yeah in that case yes i think

[1:24:19] Voice 3: a description absolutely nuisance oh vice chair peterson yeah

[1:24:23] Voice 17: i'm just uh on the july 7th looking

[1:24:27] Voice 17: looking at them going ah

[1:24:28] Voice 16: that's a difficult date um first night for travel the

[1:24:35] Voice 4: 11th not 7th

[1:24:36] Voice 4: should you say the 7th or the 11th the 7th is the date we've identified you

[1:24:40] Voice 17: know it's a saturday

[1:24:41] Voice 4: oh no it's a

[1:24:42] Voice 17: monday it's july

[1:24:43] Voice 4: holy okay

[1:24:44] Voice 17: um yeah i know you guys are probably

[1:24:50] Voice 17: hard-pressed schedule but just looking at it going i'm gonna have serious challenges because

[1:24:56] Voice 17: I will be on the road.

[1:24:58] Voice 4: So do we need a motion to request staff to update trustees on the

[1:25:04] Voice 4: policy statement progress? I don't believe we need a motion. Okay there we go. All right,

[1:25:12] Voice 4: thanks. So we got clarity on what's needed on the report and so we can agree through general consent

[1:25:21] to forward the Policy Statement Amendment Project Update RFD

[1:25:25] Voice 4: as amended to Trust Council.

[1:25:30] Voice 4: Great.

[1:25:31] Voice 4: Moving on, 8.25 is the Stewardship Education Program Briefing

[1:25:36] Voice 4: on page 168.

[1:25:39] Voice 4: Back to you, Director Prater.

[1:25:41] Voice 18: I'm happy to explain this one.

[1:25:42] Voice 18: I've noticed a minor formatting problem,

[1:25:44] Voice 18: but it's grab-created.

[1:25:45] Voice 18: There we go.

[1:25:45] Voice 18: Fixed before it travels.

[1:25:47] Voice 18: This is being provided to Trust Council

[1:25:49] Voice 18: at the request of Trust Programs Committee

[1:25:51] Voice 18: committee um to let advising of a motion that they passed um regarding a desire to amend their

[1:25:57] Voice 18: terms of reference um at some point i haven't made it a request for decision because of course

[1:26:02] Voice 18: the director of legislative services already has a project underway to look at amending of policies

[1:26:07] Voice 18: so simply advising trust council of the request and that i have conveyed that request to the

[1:26:12] Voice 18: director to be um considered when he undertakes that policy review project um also took the

[1:26:18] Voice 18: opportunity to just note that the general topics are indeed already in the

[1:26:23] Voice 18: Terms of Reference but not the specific stewardship education program itself. So

[1:26:29] Voice 18: really just

[1:26:29] Voice 18: provided for Trust Council's information at this

[1:26:31] Voice 18: point and then I

[1:26:32] Voice 18: would leave it with the Director of Legislative Services to follow up as he

[1:26:35] Voice 18: rolls that project out.

[1:26:38] Voice 18: Questions

[1:26:39] Voice 4: from the Trust of Australia?

[1:26:44] Voice 4: This observation as well as one that I have with the Regional Planning

[1:26:50] Voice 4: committee and the chance to review the terms of reference for all the committees really has

[1:26:56] Voice 4: highlighted I think there's a misalignment maybe between strategic plan current work plans and the

[1:27:07] Voice 4: terms of reference it's really interesting to me that trust programs committee is is you know

[1:27:15] Voice 19: working

[1:27:16] Voice 4: supposed to be working on sustainable communities policy and when I look at how many

[1:27:21] Voice 4: future projects are in trust area services and trust programs committee

[1:27:26] Voice 4: that have to do with essentially planning for communities but that's work that regional

[1:27:32] Voice 4: planning committee has been undertaking for six years so i think we need to have a look

[1:27:39] Voice 4: at the terms of reference and i don't know if this council is the time to do it but um

[1:27:46] Voice 4: I feel like there's a lot of things out of sync between our strategic plan, some of the

[1:27:53] Voice 4: key initiatives, some of the ongoing work, and then work that the stewardship program

[1:27:58] Voice 4: is .

[1:28:03] Voice 4: There isn't support in the terms of reference for that kind of committee-directed decision-making.

[1:28:14] Voice 4: So this whole area needs to look at,

[1:28:16] Voice 8: which I'm sure

[1:28:17] Voice 19: everyone's aware of.

[1:28:19] Voice 8: I think that's a fair assessment. I also think it's a question to look...

[1:28:24] Voice 8: My preference would be we look at that when we look at the next council.

[1:28:28] Voice 8: Yeah.

[1:28:28] Voice 8: And committee structure for next council would likely be the most appropriate time.

[1:28:33] Voice 8: I mean, we can certainly use some thinking around what we might recommend, what

[1:28:37] Voice 6: changes

[1:28:38] Voice 8: might be recommended.

[1:28:39] Voice 8: But I think it's most likely that anything that we undertook now would actually only

[1:28:45] Voice 8: we'd only get around to actually implementing any changes basically close to the end of

[1:28:49] Voice 8: this Council term.

[1:28:50] Voice 8: And then we may have a Council that chooses to take some different approaches with communities.

[1:28:55] Voice 8: I'd like comments from my colleagues, but I think unlikely to be something that we get

[1:29:00] Voice 8: in the lead.

[1:29:01] Voice 8: But I think it's worth considering in the context of StratPlan and how that dovetails

[1:29:05] Voice 8: with the planning process.

[1:29:08] Voice 19: Yeah.

[1:29:10] Voice 4: Well, I think it's also related to the governance, it was one of the governance findings.

[1:29:14] Voice 4: I think that is the opportunity in the future is to align strategic plan with committees

[1:29:19] Voice 4: and the terms of reference and everything works.

[1:29:23] Voice 4: Yeah.

[1:29:24] Voice 8: And I think particularly in the context of the minister's letter, that's a topic of conversation

[1:29:30] Voice 8: for trust council is so if that review is not going to happen, what now then around

[1:29:36] Voice 8: around the governance report recommendations

[1:29:38] Voice 8: and

[1:29:39] Voice 6: what,

[1:29:40] Voice 8: if any of that work that we may have hoped

[1:29:42] Voice 8: would be addressed through the review

[1:29:44] Voice 8: might actually be picked up by trust council or not.

[1:29:48] Voice 8: And there's the ongoing conversation

[1:29:49] Voice 8: around the governance report and its recommendations as well

[1:29:52] Voice 8: and what, if any of those trustees want to prioritize

[1:29:56] Voice 8: for the balance of this term.

[1:30:00] Voice 4: So I would argue that this RFD and the Council Committee system terms of reference should probably go to Governance Committee because we're still going to be, or I'm assuming Committee of the Whole is still talking about the governance report, sort of dismissed or deprioritized the evaluation of the committee system, if I recall.

[1:30:22] Voice 4: fall but this time this highlights like that this whole area needs a look again

[1:30:31] Voice 7: and

[1:30:33] Voice 4: i don't know how

[1:30:33] Voice 4: it should be done this is just very i don't know i miss be brought to the attention of governance

[1:30:40] Voice 4: committee for the like to substantiate oh yeah there needs to be some look at the council

[1:30:46] Voice 4: committee system and its work plan and how that fits into the corporate plan

[1:30:50] Voice 18: dr prater

[1:30:53] Voice 18: Certainly, the request that I had was to provide the advice to Trust Council, so I feel like

[1:30:57] Voice 18: this advice should travel to Trust Council.

[1:30:59] Voice 18: Certainly, you could bring forward that recommendation at Trust Council that it be forwarded to

[1:31:02] Voice 18: Governance Committee, or potentially you could just make that motion now and then advise

[1:31:06] Voice 18: Trust Council that Executive Committee has already forwarded it.

[1:31:09] Voice 18: But it might be more proper to let Trust Council receive it and then make the motion at Trust

[1:31:13] Voice 18: Council to forward it to Governance.

[1:31:15] Voice 4: Sounds good.

[1:31:18] Voice 4: Sounds all right then.

[1:31:19] Voice 4: so then the general consent will agree to uh forward the stewardship education program briefing

[1:31:25] Voice 4: uh as of formatted correctly to trust council okay now to 826 which is the amendment to the

[1:31:36] Voice 4: strategic plan request for decision on page 184 uh

[1:31:42] Voice 18: yes this is being brought forward against the

[1:31:45] Voice 18: trust programs kitty as part of their final review of the policy statement project um was looking at

[1:31:50] Voice 18: at all the requests from First Nations

[1:31:52] Voice 18: and identifying that in the strategic plan,

[1:31:54] Voice 18: there hasn't been a signal from Islands Trust

[1:31:57] Voice 18: that it intends to keep amending the policy statement

[1:32:00] Voice 18: once it's adopted,

[1:32:01] Voice 18: that there would be this ongoing process to look at it.

[1:32:03] Voice 18: So it was felt that this proposed motion

[1:32:05] Voice 18: and amendment to the strategic plan

[1:32:06] Voice 18: would be something that when we go back

[1:32:08] Voice 18: and speak with First Nations,

[1:32:09] Voice 18: we could say, yes, you'd like this to be an interim document.

[1:32:13] Voice 1: It

[1:32:13] Voice 18: is, you know,

[1:32:13] Voice 1: our intention is to reach

[1:32:14] Voice 18: an adopted bylaw,

[1:32:15] Voice 18: but Trust Council has signals its intention

[1:32:17] Voice 18: to work with you on further amending in the future.

[1:32:20] Voice 18: And so this

[1:32:21] Voice 18: would be something that then we can have to discuss with nations

[1:32:24] Voice 18: and maybe start working towards for the next round of amendments.

[1:32:28] Voice 4: Other than the random 99 in the animal stress logo.

[1:32:32] Voice 4: Okay, I'll fix that too.

[1:32:35] Voice 4: Any comments, Vice President?

[1:32:37] Voice 4: That was my father.

[1:32:38] Voice 4: That was him.

[1:32:38] Voice 4: We all got the 99.

[1:32:40] Voice 4: We didn't say 69, so that would have been worse.

[1:32:43] Voice 4: So any comments?

[1:32:46] Voice 4: Then we agree through general consent to forward the amendment

[1:32:49] Voice 4: into the strategic plan from recovery rfd to trust council that's good okay and everybody's

[1:32:57] Voice 4: doing fine we'll move on then to planning section which uh 831 director of planning services order

[1:33:03] Voice 4: early report on page 190 comments for directors or library that you wish to raise

[1:33:10] Voice 10: um thank you

[1:33:13] Voice 10: chair i don't have anything further to add um you know we had it was a very interesting last

[1:33:17] Voice 10: regional planning committee we had was very full and overflowing and so there's a lot of things I

[1:33:23] Voice 10: didn't speak about that we discussed I only kept to the things that were actually sort of happening

[1:33:29] Voice 10: and advancing very conscious of the discussion we're going to have later on today of the housing

[1:33:34] Voice 10: strategic action plan I know that the chair and Chester Elliott have been working on ensuring that

[1:33:42] Voice 10: that work that we're doing there continues we can talk more about that later on today but it's not

[1:33:46] Voice 10: my reports um other than that pardon me um i'm happy to answer any questions really i think um

[1:33:54] Voice 10: lots of interesting nuggets in there but i don't want to discuss all the details of the work

[1:34:00] Voice 4: uh vice chair uh

[1:34:02] Voice 17: yeah i just saw on page 191 there's a couple of tables there

[1:34:08] Voice 16: and

[1:34:09] Voice 17: i don't see oh okay there is a lusketeer pending in the table too but nothing to table

[1:34:19] Voice 17: one so i'm just confused nice

[1:34:22] Voice 4: charlie uh i don't see a link to the housing needs assessments would

[1:34:30] Voice 4: that not be appropriate to include or am i missing it there's sermon i was needed to say something

[1:34:39] Voice 4: report uh no i did

[1:34:41] Voice 10: not put a direct link in there if you'd like i could make that an amendment to

[1:34:45] Voice 10: make sure charles would trust council but you know that all the trustees had been sent

[1:34:49] Voice 10: and communications regarding that link to links,

[1:34:51] Voice 10: but happy to make that an identity list.

[1:34:53] Voice 4: I think it probably should be part

[1:34:56] Voice 4: of your quarterly report

[1:34:57] Voice 19: as well.

[1:34:59] Voice 4: Six of the line would be great.

[1:35:04] Voice 10: The information should be there in terms of-

[1:35:06] Voice 20: I don't see it at all.

[1:35:08] Voice 10: No, I'm just asking you to note, yeah,

[1:35:10] Voice 10: page 190, it is the one, two, three, fifth bullet down.

[1:35:15] Voice 10: Oh yeah, reports received.

[1:35:19] Voice 4: It would be, yeah, I mean, a lot of these things are online.

[1:35:22] Voice 4: I don't know if it's too awkward to just include links,

[1:35:25] Voice 4: but the website's not the easiest to navigate.

[1:35:31] Voice 4: I'll leave it to you.

[1:35:32] Voice 4: It's fine.

[1:35:33] Voice 4: It is there.

[1:35:38] Voice 4: I know my only comment is, again, I understand the SWPA,

[1:35:43] Voice 4: I mean, deferred, it's not resourced.

[1:35:47] Voice 4: I mean, it's a priority of the local trust committee,

[1:35:51] Voice 4: And the same with the well-monitoring being deferred.

[1:36:01] Voice 4: As a business case, it's a priority.

[1:36:05] Voice 10: Yes, Director Zernick.

[1:36:07] Voice 10: Sure.

[1:36:08] Voice 10: Just, you know, obviously we're trying to keep some words down to keep it simple as just a summary.

[1:36:12] Voice 10: And deferred just means it's deferred until we have resources.

[1:36:16] Voice 4: I understand.

[1:36:17] Voice 4: You understand that.

[1:36:19] Voice 4: Again, public receives these reports.

[1:36:21] Voice 4: And that's my only concern is deferred.

[1:36:27] Voice 3: It sounds like we made a decision to defer something.

[1:36:30] Voice 3: It's how I look at this here.

[1:36:34] Voice 3: Vice Chair Pearson, did you?

[1:36:36] Voice 17: Oh, not on that issue.

[1:36:37] Voice 17: So I wanted you to finish that.

[1:36:40] Voice 17: That's my only challenge.

[1:36:47] Voice 4: Vice Chair Pearson?

[1:36:49] Voice 17: Yeah, I was just looking at the tables on page 193.

[1:36:55] Voice 17: Interesting information.

[1:36:56] Voice 17: However, I note that the largest section on the graph there in green, Crown Land Lease Building Permit, Siding Use Permit, Liquor and Cannabis Board, is kind of amalgamating a couple of different areas.

[1:37:12] Voice 17: and I was just wondering if we could break those out.

[1:37:18] Voice 16: I think it'd be more informative

[1:37:20] Voice 16: if we could actually look at those on an individual basis.

[1:37:27] Voice 16: They're perhaps related,

[1:37:28] Voice 16: but I think in a lot of ways different

[1:37:31] Voice 16: just in terms of making this accessing,

[1:37:36] Voice 17: like drilling into the effort for myself.

[1:37:39] Voice 17: I looked at that and go,

[1:37:40] Voice 17: okay, this is the biggest on all of these

[1:37:42] Voice 17: or almost all of these.

[1:37:44] Voice 17: and yet it's an amalgamation of several different pieces that are different.

[1:37:53] Voice 17: So don't expect that you can do that necessarily in time for a trust council or anything,

[1:38:00] Voice 17: but just maybe going forward it might be, or at least some way for trustees that are interested like myself

[1:38:07] Voice 17: into this weird nerdy stuff to have access to drill into that a bit.

[1:38:12] Voice 10: Dr. Sunk?

[1:38:13] Voice 10: Sure. Actually, I'm glad you asked that question.

[1:38:15] Voice 10: With the new CityView software, we've been exploring ways to represent this information in a way that's most useful to your shelves.

[1:38:24] Voice 10: And we can do that.

[1:38:27] Voice 10: I can do that if you'd like.

[1:38:30] Voice 10: I can amend this report to see how it works out.

[1:38:33] Voice 10: This is just kind of a historical way of presenting the data that, by and large, it's mainly building permits.

[1:38:40] Voice 10: But we also collect data.

[1:38:42] Voice 10: If you notice in the report, we separate the referrals versus the applications.

[1:38:47] Voice 10: And so it's kind of a continuation of that old theme.

[1:38:51] Voice 10: But I'll take your direction.

[1:38:52] Voice 10: I'd be happy to implement those changes next quarter at the beginning of the new fiscal cycle.

[1:38:56] Voice 10: Or we could do this one if you'd like and just make those changes.

[1:38:59] Voice 10: We have some amazing stuff that I'll do with this.

[1:39:03] I mean, if it's not an onerous thing and you think you can do it,

[1:39:08] Voice 17: I'd love to see it.

[1:39:10] Voice 17: But if it's a significant project, then I'd be just as happy to wait until September.

[1:39:17] Voice 17: But it sounds

[1:39:18] Voice 16: like it's maybe not such a big deal.

[1:39:20] Voice 16: Just spreadsheet and get it through the street.

[1:39:22] Voice 16: Okay.

[1:39:23] Voice 4: I have a question.

[1:39:24] Voice 4: Are all referrals now being just handled at the staff level?

[1:39:30] Voice 4: Good question.

[1:39:31] Voice 4: I understand, like someone told me, I know that liquor referrals have been received,

[1:39:37] Voice 4: but they have

[1:39:37] Voice 3: not come to the local trust committee anymore where they used to.

[1:39:41] Voice 10: Certain ones must get an LTC resolution. Others don't. So, it's a bit of a hard question to answer, especially with cannabis.

[1:39:55] Voice 10: So, I know we did have to learn some lessons, obviously, with Cromley's referrals and working on that process for making sure that the LTCs are better informed sooner to generate referrals.

[1:40:09] Voice 10: also come to

[1:40:10] Voice 19: understand all

[1:40:13] Voice 4: right any other questions and so the report will go as um

[1:40:18] Voice 4: um presented them so amendment to i'm sorry director of planning services quarterly report

[1:40:24] Voice 4: will be forwarded through general consent to trust it's

[1:40:27] Voice 17: not transmitted if

[1:40:29] Voice 3: he's going to

[1:40:29] Voice 3: amend it as amended okay as a minute

[1:40:33] Voice 4: i need to get it by celebration that would be a good idea

[1:40:39] Voice 4: you. All right, so before we

[1:40:41] Voice 4: get to the finance, before we put Julie

[1:40:43] Voice 4: on the spot, five-minute break.

[1:40:45] Voice 17: Just be realistic and call a ten.

[1:40:48] Voice 17: Ten

[1:40:48] Voice 4: -minute break.

[1:40:49] Voice 4: I need to mix my tea.

[1:51:43] Voice 7: That's a little more.

[1:51:44] Voice 4: All

[1:51:44] Voice 20: right, we're back on.

[1:51:46] Voice 20: Thank you, everybody, and

[1:51:47] Voice 4: we're having a break.

[1:51:49] Voice 4: We're moving on to Section 8.4,

[1:51:51] Voice 4: the Financial and Employee Services

[1:51:54] Voice 4: 841,

[1:51:55] Voice 4: Director of Financial and Employee Services,

[1:51:57] Voice 4: quarterly report on page 195.

[1:52:00] Voice 4: I see Director Mobs is here.

[1:52:04] Voice 4: Any comments, anything you wish to raise, Director Mobs?

[1:52:09] Voice 14: Nothing in particular other than to note I will be updating the comment related to the budget completion.

[1:52:15] Voice 14: So there's a comment there that says we are awaiting a response from the minister on approval of the financial plan pilot, but we've not received that.

[1:52:21] Voice 14: So I'll update that comment prior to this advancing to council.

[1:52:23] Voice 14: I can take any questions or suggestions for change.

[1:52:26] Voice 14: Otherwise, that's pretty standard.

[1:52:31] Voice 14: Okay.

[1:52:32] Voice 4: Any comments, Vice Chairs?

[1:52:33] Voice 4: um I don't know if this is in your department or planning services but is there an update here

[1:52:41] Voice 4: that I'm missing on the time tracking software thing that we're doing uh

[1:52:49] Voice 14: yeah so that is I think

[1:52:52] Voice 14: like a joint effort between planning services and information services um so best that either

[1:52:57] Voice 14: either David or Stefan speak to that okay so that's

[1:53:00] Voice 4: not in this report

[1:53:05] Voice 10: I do have a very quick update on that on page 194 which is the last item in my director's report

[1:53:13] Voice 10: about the application cost recovery oh no pardon you're talking time collection

[1:53:18] Voice 10: oopsies which

[1:53:19] Voice 4: is kind of related um

[1:53:20] Voice 10: yeah time

[1:53:24] Voice 4: collection software I

[1:53:27] Voice 14: did see a note in the

[1:53:28] Voice 14: Director of Planning report right near the end. I think it was acknowledging that

[1:53:32] Voice 14: there's been a

[1:53:33] Voice 14: bit of a delay in procurement of that system due to vacancies in the Information Services team.

[1:53:38] Voice 4: Okay. Okay, that's sufficient then. Thanks.

[1:53:40] Voice 10: It is there. I just called it in June.

[1:53:42] Voice 4: Okay. All right. Thanks.

[1:53:44] Voice 4: And through general consent, we agree to forward the Director's Financial

[1:53:50] Voice 4: Employee Services Quarterly Report to Justice.

[1:53:53] Voice 4: Council. Okay the next item is 842 the enhanced mental health benefits for trustees request for

[1:54:02] Voice 4: decision on page 200.

[1:54:06] Voice 14: Okay so I'll provide an overview of this report so this is the draft

[1:54:10] Voice 14: request for decision that's coming to you for review at your request the recommendations that

[1:54:15] Voice 14: are there are in draft of course in preparing this report it's a little bit challenging to know where

[1:54:19] Voice 14: this group may land in terms of a recommendation to Trust Council on this item and so we will

[1:54:25] Voice 14: have the ability to update the recommendations there based on whatever outcomes come out of

[1:54:29] Voice 14: the discussion today. The first part of the report is providing some background information

[1:54:34] Voice 14: on what is available for the Ireland Trust to offer enhanced mental health coverage

[1:54:39] Voice 14: for trustees. I think this is the third time you're seeing that information at this point,

[1:54:44] Voice 14: so I won't dig into that in detail. The gist of it is that, yes, there is opportunity to

[1:54:49] Voice 14: enhance mental health benefits to cover $750 a year for trustees. So you had asked previously

[1:54:56] Voice 14: that staff prepare this report and consider options for funding the additional costs that

[1:55:02] Voice 14: would come with enhancing this coverage for trustees. Staff have taken a look at what might

[1:55:07] Voice 14: be possible and unfortunately we've not identified any areas of potential underspend in the year that

[1:55:12] Voice 14: might offset this cost and that's due to the fact that our current year budget has only recently

[1:55:17] Voice 14: been approved and it also was approved with substantial reductions so there's

[1:55:21] Voice 14: not a lot of flexibility in that budget. We're also only a couple of months into

[1:55:25] Voice 14: the fiscal year so understanding the forecast for the full year or how things

[1:55:29] Voice 14: might shake out is challenging at this point in time. Choosing to enhance mental

[1:55:35] Voice 14: health coverage without the direct source of funding would mean that we

[1:55:38] Voice 14: would be looking to draw on surplus funds at the end of the year. There's

[1:55:42] Voice 14: already significant pressure on excess available surplus primarily in the

[1:55:46] Voice 14: the context of the balance that is to be held in the fund per policy. And so staff would not

[1:55:53] Voice 14: suggest that that's the approach that is embraced as we are already gearing up to some high tax

[1:55:59] Voice 14: increases in the upcoming budget cycle, particularly as we've got elections to fund next

[1:56:03] Voice 14: fiscal of course as well. There is an opportunity for us to revise how we interpret coverage for

[1:56:11] Voice 14: the benefit plan premiums within trust counsel's remuneration policy so the language in the policy

[1:56:17] Voice 14: right now is quite broad and we're interpreting it to cover both the single enrollment in the

[1:56:22] Voice 14: plan for a trustee as well as family enrollment of course when a trustee enrolls in the family plan

[1:56:27] Voice 14: it does come with a higher cost it's about 2.4 times as more more expensive as the single family

[1:56:32] Voice 14: plan if there were to be an interpretation adjustment to indicate that only the cost

[1:56:39] Voice 14: of single coverage would be paid for for trustees then the savings there would be able to offset the

[1:56:45] Voice 14: enhancement in mental health coverage. That revision and policy interpretation would align

[1:56:50] Voice 14: with the UBCM council and board remuneration guide which was reviewed by financial planning committee

[1:56:55] Voice 14: last term and they have recommended that trust council actually embrace this revised interpretation

[1:57:00] Voice 14: and so this would simply be an early embracing of a revised interpretation.

[1:57:06] Voice 14: There is an opportunity for Executive Committee to not advance this to Trust Council.

[1:57:11] Voice 14: Of course, you can always choose to defer this conversation to a later date when we

[1:57:14] Voice 14: might have a better sense of how things are shaking out for the fiscal year in our forecast.

[1:57:20] Voice 14: But I'll leave that up to this group, of course, and can happily take any questions.

[1:57:25] Voice 7: Oh, sure.

[1:57:28] Voice 7: Yeah,

[1:57:31] Voice 17: thank you for this report.

[1:57:33] Voice 17: report um with one bit um close the top of page 202 but i just frankly didn't uh quite

[1:57:43] Voice 17: i tried googling and didn't really get much information around the variance analysis

[1:57:49] Voice 17: could you just give me the variance analysis for dummies um what what are you looking

[1:57:59] Voice 17: Section 2. Section under 3.1.

[1:58:05] Voice 14: Are you looking to the policy clause there, 3.1 around overspending?

[1:58:11] Voice 17: Yeah, the variance analysis difference.

[1:58:14] Voice 14: Sure. So, Trust Council's policy does allow for us to overspend in one area of the budget and underspend in another area of the budget to offset.

[1:58:25] Voice 14: When that happens, of course, we generally don't make an actual change to the budget.

[1:58:30] Voice 14: we don't move budget around between budget lines we simply report out on the difference in our

[1:58:36] Voice 14: financial reporting so it's a little bit more work for us in financial reporting it can be a little

[1:58:40] Voice 14: more confusing but it's um less work to actually go to council and ask for formal budget amendments

[1:58:45] Voice 14: to move dollars around okay

[1:58:49] Voice 17: thank you and just uh um just a couple brief comments if i may

[1:58:55] i i would be hesitant

[1:58:58] Voice 17: to take this to trust council uh at this point recommending that the

[1:59:05] Voice 17: um the interpretation be changed looking at the number of trustees enrolled in family versus

[1:59:11] Voice 17: single i i i don't see that this would be a good basis um to suggest that the interpretation be

[1:59:22] be changed um i

[1:59:25] Voice 17: think in terms of my interest in in getting this uh these supports for trustees

[1:59:31] Voice 17: i actually think that would be counterproductive and then just finally i would just say that um

[1:59:36] Voice 17: uh based on the report uh i would be more supportive of the alternative uh to deferring

[1:59:44] Voice 17: the conversation. Also, in light of the fact that as a brief update to the local government

[1:59:55] Voice 17: and associations.

[1:59:58] Voice 17: One, two, three.

[2:00:00] Voice 17: Three, four of the area associations appear to have advanced the resolution that we brought to AVICC but did not get endorsed.

[2:00:13] Voice 17: So it's definitely possible that UBCM in September may advance that if four out of five area associations are endorsing it.

[2:00:28] Voice 17: So at this moment, although I think it's important, I would be more supportive of the alternative awaiting the outcome of that.

[2:00:40] Voice 19: Question one.

[2:00:41] Trustee Maude: Just a question about the single versus family coverage.

[2:00:48] Trustee Maude: Is that something that's going to be put on the council table at some point?

[2:00:51] Trustee Maude: Are we sitting on it?

[2:00:53] Trustee Maude: It sounds like we have the endorsements to move forward with those changes.

[2:01:00] Trustee Maude: But where is it going to land?

[2:01:05] Voice 14: Sure.

[2:01:06] Voice 14: So Financial Planning Committee did undertake a review of the remuneration policy last term.

[2:01:10] Voice 14: I think you were part of that review, Trustee Maude.

[2:01:13] Voice 14: The review looked at various elements of the remuneration policy, but not the actual dollar value of remuneration.

[2:01:22] Voice 14: It looked at things like coverage for benefit premiums and sort of frequency of reviews and how reviews should be structured, that sort of thing.

[2:01:32] Voice 14: there was a decision made that the numbers should also be reviewed and we would wait for the numbers

[2:01:37] Voice 14: to be reviewed and advance that review at the same time as the review that prior financial

[2:01:44] Voice 14: planning committee had undertaken. That's not something that is mandatory. We absolutely could

[2:01:51] Voice 14: be advancing the recommendations of FPC now as it relates to the remuneration policy and just look

[2:01:58] Voice 14: at the numbers separately um so we can take direction to undertake it that way i will note

[2:02:02] Voice 14: governance committee is looking at the numbers this year with the help of a consultant um and

[2:02:07] Voice 14: so we do hope to have the numbers looked at by the end of this fiscal and we'll be advancing a

[2:02:11] Voice 14: full-time review to council in this year thank

[2:02:15] Voice 4: you all right um so i do think this is actually

[2:02:22] Voice 4: helpful information for council to consider they may not be ready to make a decision on it i would

[2:02:28] Voice 4: I would personally like to see this advance with the recommendation that executive committee suggest that council look at this again in November, when we have the first quarter financial reporting out.

[2:02:43] Voice 4: uh and i think i think in respect to your comment that it's not appropriate to

[2:02:52] Voice 4: evaluate premium coverage with a single person plan versus the family plan with this i think

[2:02:58] Voice 4: it actually is an appropriate place because you're looking at benefits for trustees and

[2:03:04] Voice 4: trustees can decide what is of more value do we want enhanced mental health coverage or do we want

[2:03:11] Voice 4: to keep the sort of family planning option so I think advancing this to council now would sort of

[2:03:17] Voice 4: serve as a I think it could go as a briefing to council to say we're going to look at this

[2:03:24] Voice 4: in September or after November so that people have a heads up and an awareness but it's not

[2:03:32] Voice 4: really a decision point yet yeah

[2:03:36] Voice 17: and I would just respond to that that I actually don't think that

[2:03:40] Voice 17: that framing it as an either-or is appropriate, in my view.

[2:03:46] Voice 17: I think that's, you know, in terms of either family coverage

[2:03:51] Voice 17: or mental health coverage.

[2:03:52] Voice 17: So that's why I'm reluctant to advance it to Trust Council at this point.

[2:03:57] Voice 17: I think we are going to get the financial information,

[2:04:00] Voice 17: and it's entirely possible, based on the Area Association resolutions,

[2:04:06] Voice 17: that there will be something coming out of EBCM,

[2:04:10] Voice 17: which is going to change if that does happen

[2:04:13] Voice 6: it's

[2:04:14] Voice 17: going to change the entire landscape of what we're

[2:04:17] Voice 17: looking at um or it has the potential to change the entire landscape of what we're looking at

[2:04:22] Voice 17: in terms of mental health support for local elected officials so so just as

[2:04:27] Voice 17: much as i've

[2:04:27] Voice 17: been championing this i i actually am in favor of the alternative at this point so

[2:04:33] Voice 4: just to clarify

[2:04:34] Voice 4: i was not saying that this should be presented as an either or but as the here is the suite

[2:04:40] Voice 4: of considerations when we're talking about remuneration and it may be an end and trustees

[2:04:47] Voice 4: find that we need more remuneration and family plans and mental health supports but at least

[2:04:53] Voice 4: they're sort of considered together was my point i think it sounds more like a timing issue i don't

[2:05:00] Voice 4: i think we're saying the same thing but i think it's the when and how it's packaged and i think

[2:05:06] Voice 4: asking this to be probably restructured into a briefing right now for something that's got to

[2:05:10] Voice 4: go out this week is probably not right but uh go

[2:05:13] Voice 8: ahead say over thanks to you i think i think that's

[2:05:15] Voice 8: the pivotal piece is if for it the rationale for it coming forward to june was if you wanted to

[2:05:21] Voice 8: make a change and incorporate it into this fiscal year's budget this would be the option that we

[2:05:27] Voice 8: would put forward as a viable way to do that if you're going to defer any decision on it until

[2:05:33] Voice 8: until quite likely December trust council then you're actually looking at next fiscal and then

[2:05:38] Voice 8: the question of how you fund it then becomes much different because it becomes a part of the overall

[2:05:42] Voice 8: budget conversation as opposed to where might we find it within this year's budget so so deferral

[2:05:48] Voice 8: kind of takes it out of the takes away the urgency of trying to have a discussion any time soon on it

[2:05:54] Voice 8: and so it might be maybe valuable to Vice Chair Peterson's point to pull it and then also subject

[2:06:01] Voice 8: to what happens at UBCM but bring it forward in December if if it needed as part of next year's

[2:06:06] Voice 8: budget Steve sure

[2:06:08] Voice 4: bring it back in December so through general consent uh we will um defer

[2:06:17] Voice 4: this until November like I thought yeah right

[2:06:23] Voice 14: if I may share a resolution would be preferred

[2:06:25] Voice 14: deferred in my view just so we can keep track of it all

[2:06:29] Voice 17: right rusty peterson go for it i move

[2:06:36] Voice 17: that i move that the request for decision on enhancing elected officials mental health

[2:06:43] Voice 17: benefits be deferred to november 2025

[2:06:48] Voice 4: consideration of the assembly council meeting

[2:06:53] Voice 17: well yeah i guess it would it would want to come back to executive committee so to deferred to

[2:06:59] Voice 17: to a, I don't have the dates in front of me,

[2:07:02] Voice 17: but to a November executive committee meeting

[2:07:07] Voice 17: for consideration.

[2:07:09] Voice 4: Director Maltz, is that helpful?

[2:07:12] Voice 14: I think that's fine,

[2:07:14] Voice 14: provided you give me a little bit of flexibility

[2:07:17] Voice 14: because of course we prepare the forecast in November

[2:07:19] Voice 14: and if there's no EC members subsequent to that,

[2:07:22] Voice 14: we'll punt it into December.

[2:07:23] Voice 14: If that's all right, then I think the resolution is.

[2:07:26] Voice 6: Yeah.

[2:07:26] Voice 6: Yeah,

[2:07:27] Voice 4: Alex did we get to capture that?

[2:07:32] Voice 4: Okay, is there a second to that motion?

[2:07:35] Voice 4: Vice Chair Maud, any discussion?

[2:07:37] Voice 4: We'll call the vote.

[2:07:38] Voice 4: All those in favor?

[2:07:40] Voice 4: That carries.

[2:07:42] Voice 4: Okay, thank you very much.

[2:07:44] Voice 4: So we're moving on to legislative

[2:07:46] Voice 4: and information services 8.5, 8.5.1,

[2:07:50] Voice 4: Director of Legislative Information Services

[2:07:52] Voice 4: quarterly report on page 205.

[2:07:55] Voice 4: 5. I think you'd like to add. Yeah, I'll just

[2:07:59] Voice 13: add before I send this to council, I will update the

[2:08:02] Voice 13: section on page 206. Sorry, page 205 on the Bill 13 and Bill 15, just to indicate that both of

[2:08:15] Voice 13: those have received royal assent. But other than that, no changes suggested.

[2:08:25] Voice 3: I'll have my shirt

[2:08:27] Voice 4: So just a question about the Legislative Monitoring Report, which is in your area, and the fact

[2:08:34] Voice 4: that you're tracking changes in legislation that impact us, is it maybe more appropriate

[2:08:39] Voice 4: for you to do that work?

[2:08:43] Voice 13: Through the Chair, yeah, Directors right now have had that decision made.

[2:08:49] Voice 13: We're waiting for an opportune time, right now it's not good, but at some point we will

[2:08:54] Voice 13: have a look at how that can work better we need we need stuff in place first though yes you do that

[2:08:58] Voice 13: yeah and that's why we have we don't have the monitor yeah capacity

[2:09:02] Voice 8: but yeah that is the yeah

[2:09:06] Voice 8: for engaging in that conversation

[2:09:10] Voice 7: grace thanks vice chair um

[2:09:13] Voice 17: just comment and then a question um

[2:09:18] Voice 3: i

[2:09:18] Voice 17: think given the uh political climate around bill 15 their main i wouldn't speak their

[2:09:25] Voice 17: There may be some appetite at Trust Council to join our voice

[2:09:30] Voice 17: to First Nations organizations and EBCM's opposition.

[2:09:36] Voice 17: So I just wanted to, heads up, that may arise.

[2:09:41] Voice 17: And then the second part was in the risk management section there.

[2:09:46] Voice 17: It's just a little unclear to me reading it.

[2:09:49] Voice 17: I see that grant projects that reduce risk,

[2:09:54] Voice 17: risk and then islands trust uh got got some granting fund there just a tiny bit unclear

[2:10:00] Voice 17: to me in the way the report is written is this risk in general or is this ai risk uh it's risk

[2:10:06] Voice 17: in general okay because it's just the way it's written i was just came out of that just a little

[2:10:12] Voice 17: bit unclear so i just wanted to

[2:10:14] Voice 13: ask that question i'll separate that to a separate paragraph that

[2:10:18] Voice 13: might make it clear there thank you thank you oh

[2:10:22] Voice 17: and then there was a typo on 106 and the salt

[2:10:26] Voice 17: spring office move has moved all staff into a remote work area thank you i'll clean that up

[2:10:36] Voice 17: my

[2:10:37] Voice 4: only comment would be it could be some intro the bill 13 part that's a point-to-person thing

[2:10:45] Voice 4: is kind of an interesting thing.

[2:10:47] Voice 4: I would assume we'd have to create policy

[2:10:49] Voice 3: to be able to sort that out.

[2:10:52] Voice 13: No, the legislation just covers it.

[2:10:54] Voice 13: It's such a rare event.

[2:10:56] Voice 3: It's

[2:10:57] Voice 13: never happened in the history of the Trust.

[2:11:00] Voice 13: Okay, so there's

[2:11:02] Voice 4: a curiosity there.

[2:11:03] Voice 13: Yeah, they just want to be ready

[2:11:04] Voice 13: in case it does happen.

[2:11:07] Voice 4: All right, then.

[2:11:08] Voice 4: So through general consent,

[2:11:10] Voice 4: we can agree to send the Director of Legislative

[2:11:12] Voice 4: and Information Services quarterly report

[2:11:14] Voice 4: report as amended to trust council? Yeah. Moving on to 8

[2:11:19] Voice 4: .5.2, the Chief Administrative Officer

[2:11:22] Voice 4: performance evaluation policy request for decision on page 207.

[2:11:27] Voice 13: Yeah, so this is from

[2:11:30] Voice 13: obviously the committee to trust council. So it's not really from me, it's the committee.

[2:11:38] Voice 13: There's three recommendations here. The first one obviously is that council adopts the new

[2:11:44] Voice 13: CAO performance evaluation policy and then there's two that deal with amendments to two other

[2:11:54] Voice 13: policies council committee systems and the executive committee terms of reference essentially

[2:11:59] Voice 13: transferring the responsibility for evaluation of the CAO from the executive committee where it is

[2:12:06] Voice 13: currently and to this new chief administrative officer performance evaluation committee that's

[2:12:13] Voice 13: created under policy the new policy 251 um so yeah this report just takes you through the changes and

[2:12:20] Voice 13: then the attachments of the the policies looking for council's approval to adopt them because this

[2:12:27] Voice 13: is from the committee you may want to consider how you want to present this to council i mean

[2:12:32] Voice 13: i'm happy to take through the details but because this is really politically motivated you might

[2:12:38] Voice 13: want to take this to council from the committee and introduce it and then just ask me to

[2:12:45] Voice 13: take them through some of the technical changes that would make the policy to make this work

[2:12:52] Voice 13: but anyway the RFD is here if you want to make any edits to the RFD it is your RFD

[2:12:56] Voice 13: so I'm sorry it's the committee's RFD but executive does have the ability to

[2:13:01] Voice 13: to make edits to it if necessary, Mr. Petersen.

[2:13:09] Just to the director's point,

[2:13:11] it might be good for the chair of the committee

[2:13:14] to

[2:13:15] Voice 17: introduce the item.

[2:13:18] Voice 17: Not that, I mean, most of the technical stuff, of course,

[2:13:23] Voice 17: can be covered by the director,

[2:13:24] Voice 17: but just maybe just leave it on the work

[2:13:26] Voice 17: for how we got here a little bit,

[2:13:29] Voice 17: or remind around the,

[2:13:30] Voice 17: Certainly, there was a Trust Council decision, and then the committee got to work, and then this is sort of coming back to me, just a little brief explanatory note,

[2:13:42] Voice 4: if you're willing.

[2:13:44] Voice 4: Ms. Shirley?

[2:13:45] Voice 4: Well, that kind of begs the question why we don't have a committee report in the Trust Council agenda from that committee.

[2:13:56] Voice 4: because it is a committee but it's not and now we're going to amend the committee system so

[2:14:03] Voice 4: it's officially a committee but should we add a section or that report out

[2:14:11] Voice 13: the current committee are select committees so they don't usually do reports to council unless

[2:14:16] Voice 13: it's a one-off report this new committee if council adopts this policy then yes you'll have

[2:14:22] Voice 13: a new standing committee then it's probably appropriate for that standing committee because

[2:14:26] Voice 13: it's going to be meeting on a regular basis probably a few times a year given that table of

[2:14:31] Voice 13: what the committee would like to do then it probably makes sense for that committee to have a

[2:14:37] Voice 13: report on council just like all the other committees but

[2:14:42] Voice 4: i mean to the point that this

[2:14:44] Voice 4: trust council we're going to see this piece of work and have the discussion would it just be

[2:14:50] Voice 4: more efficient to say the select committee gets a report out after accessibility committee

[2:14:56] Voice 4: and then the business is introduced this could be the time though too i think that's this is

[2:15:02] Voice 4: an opportunity introduced from the committee is fine understanding the recommendation

[2:15:08] Voice 8: yeah because the brief previously there's the committees and lots of reports yes

[2:15:13] Voice 8: Yes,

[2:15:14] Voice 4: it's an introduction piece for this, which would be fine.

[2:15:19] Voice 4: I did have a couple observations.

[2:15:24] Voice 4: I know we did this, we've talked about the, sorry, competition.

[2:15:34] Voice 4: In addition, do you believe me?

[2:15:37] Voice 4: Nope.

[2:15:38] Voice 4: Smash, smash, smash.

[2:15:40] Voice 4: Sorry, I even think the metal garbage can.

[2:15:42] Voice 4: Oh my goodness.

[2:15:45] Voice 4: Apology for some disruption outside.

[2:15:49] Voice 4: The probation is now officially missing from here,

[2:15:53] Voice 4: which was in the previous one.

[2:15:54] Voice 4: So I think that'll be a question that will come up

[2:15:57] Voice 4: certain from some.

[2:15:59] Voice 4: So I guess if that's a policy decision,

[2:16:06] Voice 3: that

[2:16:07] Voice 4: would be the only thing i'm not i'm not if we have consciously made that a policy decision

[2:16:12] Voice 4: it'd be nice to have some narrative to go with that um and then there's some just typos here

[2:16:18] Voice 4: appendix one appendix

[2:16:20] Voice 3: i little a big a i think we just need to pick one probably not i

[2:16:26] Voice 13: i'll make

[2:16:27] Voice 13: sure that's clean thank you um the

[2:16:30] Voice 13: apologies so

[2:16:32] Voice 4: but yes and i mean how do you feel comfortable

[2:16:34] Voice 4: you want me as the chair as the chair to introduce this piece when it comes up i'm fine to do that

[2:16:40] Voice 4: so

[2:16:40] Voice 16: i think that's appropriate um

[2:16:42] Voice 4: pretty good i'll get it to somebody

[2:16:46] Voice 7: else in the committee

[2:16:46] Voice 7: okay

[2:16:47] Voice 4: so any other comments so then we will um forward the um cio performance evaluation policy

[2:17:09] Voice 4: RfD as amended, mostly edited, to Trust Council. Okay. 853 is the draft policy for 116, the

[2:17:26] Voice 4: Model Public Notice By-law RfD, page 239. Over to you.

[2:17:33] Voice 13: Yeah, thank you. So yeah, this is the RfD to bring the Model Public Notice By-law to

[2:17:40] Voice 13: to trust council and recommend that council forward it to local trust committees for their

[2:17:46] Voice 13: consideration adoption of a public notice bylaw. I've drafted it as a policy so it's 4116 of trust

[2:17:53] Voice 13: council that way there's somewhere to keep the actual model bylaw that we can refer to down the

[2:18:01] Voice 13: road if a local trust committee decides it doesn't want to do it now but might want to do it in a year

[2:18:05] Voice 13: We can go back to that model for them.

[2:18:08] Voice 13: The intent here is this is under the community charter changes on public notice requirements.

[2:18:18] Voice 13: So the change creates a default and then the ability of local trust committees and local

[2:18:25] Voice 13: governments to adopt an alternative.

[2:18:28] Voice 13: So that's what we're doing here.

[2:18:30] Voice 6: here.

[2:18:30] Voice 13: The recommendation would be that the local trust committee has to consider under

[2:18:38] Voice 13: the legislation that the form of notice is reliable, that is that the publication is

[2:18:46] Voice 13: dependable, trustworthy. The suitable, so it works for the purpose which the public

[2:18:53] Voice 13: notice is intended, which is mostly to do with public hearings, but also could be for

[2:18:57] Voice 13: for other purposes and they're accessible.

[2:19:01] Voice 13: So we have to make sure it reaches the broadest number

[2:19:04] Voice 13: of people in the community as possible.

[2:19:06] Voice 13: So the trust committee has to turn its mind to that.

[2:19:09] Voice 13: So either in the bylaw or in a resolution,

[2:19:12] Voice 13: there would be some statement that they feel

[2:19:15] Voice 13: that the format that they're recommending

[2:19:18] Voice 13: or would like to adopt is reliable, suitable and accessible.

[2:19:23] Voice 13: There is a

[2:19:24] Voice 13: list of suggestions that we found

[2:19:26] Voice 13: the other local government's views, so here on page 240 in the middle. Print newspaper is the

[2:19:35] Voice 13: most common obviously, local website, community website or newsletter, social media pages such

[2:19:41] Voice 13: as Facebook and direct email or mail outs are all possible if the broad enough. So what we're

[2:19:49] Voice 13: recommending from a staff position is that we publish local trust committees required publication

[2:19:57] Voice 13: on the islands trust website and then as a second location could be on a social media page that's

[2:20:04] Voice 13: run by the islands trust so probably a facebook page or another social media that we use that

[2:20:10] Voice 13: would be fine

[2:20:11] Voice 3: and

[2:20:12] Voice 13: that's all the local government needs to do the trust committee would then have to

[2:20:16] Voice 13: ensure that they use those when they're publishing everything for public notification and only one of

[2:20:24] Voice 13: those actually has to meet the requirement of you know the three days to ten day window for

[2:20:31] Voice 13: advertising before a particular event such as a public hearing the other one just has to be

[2:20:37] Voice 13: available before that event starts so both of them don't have to meet that and the website and social

[2:20:44] Voice 13: media both of them can meet that quite easily. This would reduce cost because

[2:20:49] Voice 13: the default is that you have to publish it in two consecutive editions of a

[2:20:54] Voice 13: newspaper that publish at least weekly and that can be quite costly as well as

[2:21:02] Voice 13: not all newspapers these days are circulated broadly in all the local

[2:21:07] Voice 13: trust areas so we find that we have to use the more expensive newspapers like

[2:21:12] Voice 13: like Times Colonist or the Driftwood, because those are the only ones that meet the weekly

[2:21:17] Voice 13: publication requirements and they actually circulate in the area. So this would reduce

[2:21:22] Voice 13: costs by reducing the advertising costs that we have to pay for certain types of applications.

[2:21:31] Voice 13: The legislation, though, is it's the local trust committee that has to adopt it, not trust council.

[2:21:35] Voice 13: So that's why this is a model to council. And then we would send it out to each local trust

[2:21:41] Voice 13: committee and ask them to consider adoption of a bylaw that's similar in its publication requirements

[2:21:48] Voice 7: from staff

[2:21:49] Voice 13: perspective i'd love to see all of them the same but from a community perspective

[2:21:54] Voice 13: it might not make sense on gambia to have the same type of requirement to say salt spring

[2:22:00] Voice 13: so i think there could be some variations in each community and that's totally fine

[2:22:04] Voice 6: right

[2:22:06] Voice 13: but the policy is just kind of encouraging

[2:22:08] Voice 13: that we try and do it

[2:22:10] Voice 13: as homogenously

[2:22:12] Voice 13: as possible

[2:22:13] Voice 13: so yeah this is to go to council

[2:22:17] Voice 13: I do want to just thank

[2:22:19] Voice 13: Vice Chair Ma

[2:22:21] Voice 13: they just reminded me

[2:22:23] Voice 13: that I didn't indicate

[2:22:25] Voice 13: the resolution of the executives

[2:22:27] Voice 13: that initiated this

[2:22:28] Voice 5: so

[2:22:29] Voice 13: as an amendment before I say it to council

[2:22:31] Voice 13: in the background I'll add

[2:22:33] Voice 13: a paragraph that indicates the resolution

[2:22:35] Voice 13: of the executive committee

[2:22:36] Voice 13: and that would just create where this came from and why it's going to council thank you

[2:22:41] Voice 13: okay obviously back to check thank you yes

[2:22:45] Voice 4: um i think there's a i mean it's good i just think

[2:22:51] Voice 4: there's a little bit of analysis lacking just in terms of like the financial cost it would be

[2:22:55] Voice 4: helpful to say you know can we have you know it's 500 for the driftwood for two two copies or

[2:23:03] Voice 4: something because the financial implications are it's it's a little too subtle here um the way

[2:23:10] Voice 4: that it's worded um and as well the organizational implications if each local trust committee adopts

[2:23:18] Voice 4: different methods it's actually going to add quite a bit of well administrative overload maybe or not

[2:23:24] Voice 4: lot um

[2:23:25] Voice 4: and some of the limitations of publishing on social media I think that's yeah so I just

[2:23:38] Voice 4: that yeah I think there just could be a little bit more analysis as well in the implications

[2:23:47] Voice 4: to consider but I think overall it's really good and thank you for doing this work

[2:23:57] Voice 4: Yeah, that was my only, I mean, I think just to make it crystal clear, you know, I think

[2:24:05] Voice 4: it is in there, but I think it can be really blunt that, you know, this is a model by law.

[2:24:14] Voice 4: And then just to even

[2:24:15] Voice 3: say forwarding it to trust councils, there's a whole slew of work

[2:24:20] Voice 3: there.

[2:24:21] Voice 3: I don't know if the staff would do that analysis or they'd send it to each local trust committee

[2:24:28] Voice 3: letting each committee identify those options that they think are there or appropriate or

[2:24:35] Voice 3: fit

[2:24:35] Voice 4: or meet the test.

[2:24:40] Voice 4: I have a question about how this works out for budgeting for LTC expenses and not for

[2:24:50] Voice 4: this discussion but looking ahead i know that we've had an indication from the director of

[2:24:56] Voice 4: natural something services but um ltcs are going to be involved more with planning their budgets

[2:25:03] Voice 4: for the for the next year and that should include evaluating how many in-person meetings

[2:25:08] Voice 4: and what kind of notices they want published and having those costs should be part of that

[2:25:14] Voice 4: conversation so you know how that's going to work it in yeah

[2:25:18] Voice 13: so the public notice is mostly for your

[2:25:21] Voice 13: bylaws yeah and

[2:25:23] Voice 13: permits so if you think for an application the current cost of the advertising

[2:25:31] Voice 13: is built into the permit application fee so that is what would change the application fee could

[2:25:39] Voice 13: could technically go down if we're not paying say a thousand dollars for two editions of a newspaper

[2:25:45] Voice 13: and we publish on our website that really doesn't cost us any more than the staff

[2:25:50] Voice 13: hosting it there because we're already hosting that website for local trust committee projects

[2:25:56] Voice 13: where you're

[2:25:56] Voice 13: doing a bylaw on your advertising meetings and things like that those those are

[2:26:02] Voice 13: usually built into the project charter for that particular project and then budgeted that way

[2:26:07] Voice 13: so the budget for that project could be a little bit less if the advertising costs are less right

[2:26:13] Voice 12: right

[2:26:13] Voice 13: uh so that's where it would probably fall out the other advertising really just comes down

[2:26:19] Voice 13: to your uh once a year publishing your meetings on and you know so that would just be done

[2:26:26] Voice 13: on the website there's no cost to publish it in the newspaper okay

[2:26:30] Voice 4: thanks if

[2:26:31] Voice 13: you want i can

[2:26:33] Voice 13: obviously add some more language to this and tighten it up. For the financial, there's

[2:26:38] Voice 13: such a wide range of costs depending on which publication that you're using. So that's why

[2:26:44] Voice 13: I didn't get into that detail here. But I could give you some, you know, maybe I can

[2:26:49] Voice 13: get an idea of the cost of advertising in a newspaper on Salt Spring and use that as

[2:26:54] Voice 13: a, you know, but it really is going to vary by the actual application and the need and

[2:27:01] Voice 13: the type of advertising you're doing some it's only one publication so and others it's two so

[2:27:07] Voice 13: it really depends what you're doing i

[2:27:09] Voice 4: think it's the timing who needs to have that information i

[2:27:11] Voice 4: think this

[2:27:12] Voice 3: just needs to this gives us the path yeah and a local trust committee can do absolutely

[2:27:17] Voice 3: nothing or they can choose

[2:27:18] Voice 4: to do this work and change it so i think just if it's that's how it's

[2:27:22] Voice 4: presented at trust so we don't have to have one ltc start going into well i think it should be

[2:27:27] Voice 4: this and that

[2:27:27] Voice 4: at the table

[2:27:28] Voice 3: when it's like

[2:27:29] Voice 4: that's fine you'll have that opportunity to have that

[2:27:32] Voice 4: conversation in the future yeah

[2:27:34] Voice 13: exactly so

[2:27:35] Voice 4: i think i think it's just how this report is

[2:27:37] Voice 4: set up and delivered to the trust council so they completely understand we're not having

[2:27:41] Voice 4: that conversation now um this is just to allow that conversation to occur yeah

[2:27:47] Trustee Maude: because i think

[2:27:48] Trustee Maude: particularly it's twofold benefit there's financial consideration but also proper notification

[2:27:55] Trustee Maude: I can recall two years ago, CRD did an alternate approval process on the Gulf Islands.

[2:28:04] Nobody knew that.

[2:28:08] A good example of

[2:28:09] Trustee Maude: it, how many thousands of people live on the islands?

[2:28:13] Trustee Maude: 15

[2:28:14] Voice 4: ,000 and something.

[2:28:15] Trustee Maude: They had three alternate presentations.

[2:28:21] Trustee Maude: Three people wrote in, and you went across the house, nobody ever knew anything about it.

[2:28:25] Trustee Maude: because it was advertised and publications don't circulate to the aisle.

[2:28:30] Trustee Maude: So what this does is it brings it down to each local trust committee

[2:28:35] Trustee Maude: to say, hey, this is a publication that's going to reach the public.

[2:28:39] Trustee Maude: And the ensuing cost-benefit is just a cherry on top.

[2:28:44] It really,

[2:28:46] Trustee Maude: really clarifies how LTCs want to communicate with their communities.

[2:28:50] Trustee Maude: And I think it's stunning the province has enabled this.

[2:28:55] Trustee Maude: and you know it's I hope most LTCs will be endorsing and doing their own bylaws thank you

[2:29:03] Trustee Maude: all right

[2:29:03] Voice 4: so I think

[2:29:04] Voice 3: no changes to the report then but it's how it's delivered I think it's the

[2:29:08] Voice 3: how it's presented I guess yeah

[2:29:10] Voice 8: I think I think director Meyer can speak to some of those points

[2:29:13] Voice 8: just to highlight that how this translates into actual application and the cost implications of

[2:29:19] Voice 8: federal pc will vary depending on the decisions that are made at the ltc level future to say

[2:29:27] Voice 4: um sorry one final comment if you could also raise the fact that media publications are

[2:29:35] Voice 4: constantly changing like we're going to see a more rapid devolution and evolution of platforms

[2:29:40] Voice 4: and things and so if this becomes a bylaw that then you know say there's a media publication

[2:29:46] Voice 4: that becomes defunct or social media explodes whatever happens then you have to go through

[2:29:53] Voice 4: a process of amending the bylaw and that could be a big like add quite a bit of administration

[2:30:00] Voice 4: And yeah, so just flagging that as a potential thing

[2:30:05] Voice 4: to consider.

[2:30:06] Voice 4: Lots of deep conversations

[2:30:08] Voice 8: for LTCs.

[2:30:09] Voice 4: Well, yeah, and we don't want to have all of that

[2:30:11] Voice 4: at the council table, so just.

[2:30:12] Voice 4: Nope, management issue.

[2:30:15] Voice 8: OK,

[2:30:17] Voice 4: so then we'll, through general consent,

[2:30:19] Voice 4: we can agree to put the draft policy for 116,

[2:30:22] Voice 4: model public notice by law, RFD forwarded to Trust Council.

[2:30:28] Voice 4: Next one is 8.5.4, Amendment to Trust Council Meeting Procedure By-law 101 Regarding Petitions

[2:30:35] Voice 4: and Delegations, RFD, on page 244.

[2:30:39] Voice 13: Yeah, so this one is Council passed a resolution that you see on page 245 at the top, which

[2:30:48] Voice 13: has some very specific requests for amending the meeting procedures by-law, there's six

[2:30:55] Voice 13: of them there.

[2:30:56] Voice 13: And so I've done that and the bylaw is attached to this request for decision

[2:31:02] Voice 13: as a draft bylaw amendment.

[2:31:04] Voice 13: And I also have attached, believe I have, yeah, a maxed out version of bylaw

[2:31:13] Voice 13: 101 that shows how those edits look.

[2:31:16] Voice 13: So bylaw 199 is a kind of a descriptive way of saying, you know, delete sections

[2:31:25] Voice 13: sections 5.8, 5.9, 5.10 and replace with the following. So I tried to make that as clean

[2:31:31] Voice 13: as possible. So it's just on page 248. And so 5.8 now as A through G. And essentially,

[2:31:44] Voice 13: this is about how people can become a delegation for a trust council. And this includes

[2:31:54] Voice 13: It includes indicating what they're looking for from Trust Council, that was an amendment

[2:32:00] Voice 13: Council made to the request for these edits.

[2:32:04] Voice 13: So that's in 5.8a.

[2:32:08] Voice 13: And it also indicates that somebody who would like to speak to something that's on the agenda

[2:32:15] Voice 13: could deliver to the secretary by 4pm of the business day before Trust Council, a request

[2:32:23] Voice 13: for a delegation for that particular item so that is new and that will actually create work

[2:32:30] Voice 13: for the executive coordinator it would mean the executive committee at its meeting before council

[2:32:37] Voice 13: which is the one on the same day may find that it will be looking at some of these

[2:32:43] Voice 13: delegations and deciding whether or not to allow them onto the agenda the intent here is that

[2:32:48] Voice 13: that you would, so there'd be some space hopefully set aside for those last minute requests to

[2:32:56] Voice 13: speak to items on the agenda. If it's a general item, they just want to talk to council and

[2:33:01] Voice 13: it's not an item on your agenda, that wouldn't count. That would have to be received three

[2:33:07] Voice 13: weeks in advance, just like it is currently, that's

[2:33:09] Voice 13: under D. There's also language in here

[2:33:14] Voice 13: to allow the executive committee or even the executive coordinator

[2:33:20] Voice 13: to refuse a delegation if it's defamatory, libelous, or slanderous.

[2:33:26] Voice 13: So statements that are false, damage a person's reputation,

[2:33:30] Voice 13: or expose someone to hatred, contempt, or ridicule.

[2:33:33] Voice 13: So that's under G at the end there.

[2:33:36] Voice 13: And then there is a provision for anybody to appeal to Trust Council

[2:33:42] Voice 13: um if um you know if they feel that this you know they should be on there but the executive

[2:33:50] Voice 13: coordinator or the executive committee has refused them for whatever the reasons listed above they

[2:33:57] Voice 13: can go to council of the 5.9a and council could by two-third vote um say yeah okay we'll listen

[2:34:03] Voice 13: to you and then of course 5.9b allows trust council to extend um the time limits for a

[2:34:11] Voice 13: delegation by two third vote. So we're keeping or this bylaws keeping the 10 minutes requirement

[2:34:17] Voice 13: under 5.8. And then under B, so this is the last change on page 249. There's a new section called

[2:34:29] Voice 13: disposition of petitions and delegations. So you may want to have some discussion around this table.

[2:34:35] Voice 13: This is my interpretation of what council wanted. But you may have a different approach.

[2:34:42] Voice 13: So it says now, before the end of the meeting, Trust Council may consider disposition of

[2:34:46] Voice 13: petitions and delegations, so just codify that in here.

[2:34:51] Voice 13: Any disposition request will allow time for staff to provide written advice to Trust Council

[2:34:56] Voice 13: and time for Trust Council to consider that advice.

[2:34:59] Voice 13: So that's to address the concern that Trust Council has sometimes passed a resolution

[2:35:06] Voice 13: with no consideration, discussion, or advice from staff

[2:35:11] Voice 13: that sometimes is difficult to follow through on

[2:35:14] Voice 13: or they've had to reconsider it down the road

[2:35:17] Voice 13: because of various reasons.

[2:35:21] Voice 13: And then 5.18 addresses that concern

[2:35:24] Voice 13: that if time is of the essence,

[2:35:27] Voice 13: so somebody's got a quick deadline

[2:35:29] Voice 13: and they would like a response from council,

[2:35:32] Voice 13: it says council could delegate this position

[2:35:35] Voice 13: of one or more petitions or delegations to either the executive or the trust council chair so the

[2:35:42] Voice 13: intent there is to allow that speedy response presumably the executive committee meets more

[2:35:46] Voice 13: often than council so that might be an opportunity to deal with it before the next council meeting

[2:35:52] Voice 13: or if it really requires a fast response the chair could then work with staff on whatever

[2:35:57] Voice 13: that response is going to be and council has delegated the authority to the chair to do that

[2:36:04] Voice 13: So that's the amendments and if you feel comfortable with those then this could go to

[2:36:11] Voice 13: council for consideration first, second and third readings. If

[2:36:15] Voice 13: you're not comfortable with it you

[2:36:16] Voice 13: would like me to make some edits I would suggest you provide that direction to me and delay going

[2:36:22] Voice 13: to council until September. Thank you.

[2:36:26] Voice 7: Any questions?

[2:36:31] Voice 17: I'm just happy to see this coming

[2:36:33] Voice 17: around to us finally to be honest um i don't have any issues with any specific provisions at this

[2:36:42] Voice 17: point i

[2:36:44] Voice 4: think it's good yeah um is this the time for it to be considered by trust council i guess

[2:36:52] Voice 4: we'll figure that out when we get to the agenda but i think it it addresses all the concerns that

[2:37:01] Voice 4: i have heard so far i think it's good my question sorry go ahead was and i keep speaking out of turn

[2:37:14] Voice 4: and apologize do we need to include the entire table of contents for the uh policy manual

[2:37:20] Voice 4: seems like a lot of reading oh can

[2:37:27] Voice 4: we not just separate out the relevant section and not

[2:37:32] Voice 4: a whole thing yeah

[2:37:34] Voice 13: i could through the chair i could just um excerpt out of here and just show

[2:37:42] Voice 13: the section that this is editing, not the entire bylaw. If you prefer me to do it that way, it is

[2:37:48] Voice 13: a lot for truly one section that's being amended.

[2:37:52] Voice 4: Starts on page 259.

[2:37:54] Voice 13: Yeah, yeah, I could do that.

[2:37:56] Voice 4: Yeah.

[2:37:57] Voice 13: I'll just make a note that this is an excerpt from the bylaw and it starts, I'll start

[2:38:01] Voice 13: to say section 5.6 or something like that so you can see the context.

[2:38:09] Voice 19: Question one.

[2:38:10] Trustee Maude: I would just

[2:38:11] Trustee Maude: suggest maybe when you're doing that just try to link to the to it so so they can if somebody wants

[2:38:17] Trustee Maude: to do the deep dive they can click they can see where it is in the context so

[2:38:23] Voice 13: if i may yeah this

[2:38:25] Voice 13: isn't going to be hosted in a public location if it the link where i'm not sure where it would go

[2:38:30] Voice 13: quite honestly you know on the agenda so if you're looking electronically the link could be right

[2:38:36] Voice 13: But I'm just wondering where we would link it to. Would it be on the website?

[2:38:40] Voice 19: I'm listening, I'm sorry.

[2:38:42] Voice 13: Okay, so this mocked up document here is currently in here, it's quite a few pages.

[2:38:47] Voice 13: So I'm suggesting that instead of putting it in here, we provide a link in the document.

[2:38:52] Voice 13: But because this is a public document, it would have to be hosted in a public location,

[2:38:57] Voice 13: so the public can access it too. So that's kind of the limitation.

[2:39:06] Voice 4: the relevant sections would be helpful

[2:39:08] Voice 4: i'll

[2:39:09] Voice 13: cut it down i'm sorry

[2:39:11] Voice 13: and

[2:39:12] Voice 4: i did have a question about

[2:39:13] Voice 4: content so looking at 5.8b the subject of the petitioner delegation must be related to a matter

[2:39:20] Voice 4: that's within the jurisdiction or activities of trust council um is there enough clarity that

[2:39:26] Voice 4: that we are not going to consider matters

[2:39:32] Voice 4: that the local trust committees work through

[2:39:35] Voice 4: because we've had a few delegation applications before

[2:39:42] Voice 4: that it was like a local trust committee's work,

[2:39:46] Voice 4: not trust counsel more generally.

[2:39:49] Voice 4: And it is clear in the delegation definition section

[2:39:54] Voice 4: that it's to do with trust counsel

[2:39:58] Voice 4: or a trust council committee which falls within the jurisdiction of activities of trust council

[2:40:02] Voice 4: or one of its committees but not the local trust committee that's yeah clear enough i mean it's

[2:40:11] Voice 4: clear enough to you if you're reading this yeah

[2:40:13] Voice 13: i think maybe through the chair that is the intent

[2:40:16] Voice 13: here that it's something that trust council has the authority to deal with and we can help people

[2:40:23] Voice 13: with that because to try and list everything we're going to miss something so I think if we have this

[2:40:30] Voice 13: wording here it gives Alex if she's getting a delegation and they're asking she can you know

[2:40:37] Voice 13: use this section to help them with that or I can yeah it's clearly not going to be local trust

[2:40:43] Voice 13: committee okay work

[2:40:44] Voice 13: all

[2:40:48] Voice 4: right then so um so can we agree through general consent to uh forward

[2:40:55] Voice 4: trust council the amendments to trust council procedure bylaw 101 authority petitions and

[2:41:01] Voice 4: delegations uh as amended all right great moving forward then section 8.6 is june trust council

[2:41:12] Voice 4: delegation applications so 861 we have friends of the Gulf Islands on page uh 271

[2:41:19] Trustee Maude: just noting

[2:41:21] Trustee Maude: the time is it this might be a good time to break did

[2:41:25] Voice 4: we want to break for lunch now is that uh

[2:41:28] Voice 4: I

[2:41:28] Voice 20: just asked uh Devin to let me know if lunch has arrived it is supposed to arrive between 12 and

[2:41:33] Voice 20: 12.05 okay

[2:41:34] Voice 4: do you want to keep going then for you can consider one or two okay sure see if we can

[2:41:41] Voice 4: move on while we wait no no lunch is that all right yeah no you

[2:41:45] Voice 4: make it okay friends of the

[2:41:47] Voice 4: gulf islands any comments or questions on this one about vice

[2:41:51] Voice 4: chairman well

[2:41:52] Trustee Maude: i'll defer to vice

[2:41:53] Trustee Maude: your piercing because i'm probably gonna be wrong all

[2:41:55] Voice 17: right who says i'm not gonna be um

[2:42:01] Voice 17: yes there's i have an awful lot of questions about this uh

[2:42:07] Voice 17: assertions and the content of this delegation as as it's presented here um i hear a lot from

[2:42:20] Voice 17: this group um not that they don't have uh good things to say and not that they shouldn't be

[2:42:25] Voice 17: heard from but uh i i think the questions that are raised in my mind from this uh this content

[2:42:37] Voice 17: content could eat up a fair amount of time and that's my biggest concern um about the content

[2:42:45] Voice 17: here um yeah i'll just leave it there okay

[2:42:54] Trustee Maude: oh go ahead well i'm we seem to repeatedly hear from

[2:43:01] Trustee Maude: this organization um i don't know if there's a lot of new stuff here um but my particular concern

[2:43:07] Trustee Maude: is that this organization right now has a petition about the trust.

[2:43:14] Trustee Maude: That petition page has hate speech in my interpretation on it.

[2:43:20] Trustee Maude: And I'm not really comfortable having an organization present to trust counsel

[2:43:28] Trustee Maude: that is providing what to me is hate speech against the residents of the islands.

[2:43:35] Trustee Maude: islands. And,

[2:43:38] Trustee Maude: you know, I will read out what is on the website, which has been apparently

[2:43:44] Trustee Maude: pointed out to them. They won't take it down. Oh, I see that it's being brought up on the

[2:43:51] Trustee Maude: screen here. But it says, the government needs to relocate all residents off the islands.

[2:44:00] Trustee Maude: Americans, non-British climbers have destroyed the islands. Unless you can prove for generations,

[2:44:06] Trustee Maude: generations, you must leave. The Islands Trust are a conclave for rich, educated white people.

[2:44:14] Trustee Maude: I'll note for my island, I think I might be the last survivor on the island given this

[2:44:19] Trustee Maude: opinion. But I just don't feel that that type of verbiage, seemingly being endorsed by this

[2:44:28] Trustee Maude: organization because they haven't taken it down, makes me extremely uncomfortable having

[2:44:33] Trustee Maude: them present to trust counts that's that's that part of it but also as i say they repeatedly

[2:44:40] Trustee Maude: presented on this topic and i don't know how much new information is there so i will leave it back

[2:44:53] Voice 4: so this particular letter presents actually two requests and then some information about their

[2:45:02] Voice 4: petition. I would argue that the first request, actually both of the requests, they're asking for

[2:45:10] Voice 4: a re-evaluation of a definition of environment. That should go to the policy statement amendment

[2:45:17] Voice 4: project page and be considered in the context of that project. And I fully agree with Vice Chair

[2:45:27] Voice 4: mod that we've heard repeatedly um their dissatisfaction with um many things about

[2:45:36] Voice 4: how the policy statement is uh being considered and we consider those as we have these meetings

[2:45:44] Voice 4: like this doesn't add anything new to the conversation um and i think with respect we

[2:45:54] Voice 4: We should return this to them and say the two requests about the wording and definition

[2:46:00] Voice 4: should be sent to the appropriate age so that that can be considered or the appropriate

[2:46:10] Voice 4: project, policy statement amendment project, and that if they want to present a petition

[2:46:15] Voice 4: that is a separate ask and that we would not probably consider it unless their website

[2:46:32] Voice 4: they're referencing and that they support um does not endorse hate

[2:46:39] Voice 7: speech so

[2:46:47] Voice 4: this is um

[2:46:48] Voice 4: so that's an option to give them an opportunity to revise is that what i'm hearing well

[2:47:03] Trustee Maude: revise but

[2:47:04] Trustee Maude: But you know what?

[2:47:05] Trustee Maude: The hate speech part, I think it's strong.

[2:47:10] Trustee Maude: I've received a lot of commentary about it.

[2:47:14] Trustee Maude: And, you know, it's pretty upset.

[2:47:26] Voice 8: It's ultimately, my understanding,

[2:47:28] Voice 8: would be your stretch for this committee

[2:47:30] Voice 8: whether this proceeds to the agenda.

[2:47:33] Voice 8: That was your decision whether or not you accept it.

[2:47:37] Voice 8: They

[2:47:37] Voice 4: can still deliver their petition

[2:47:38] Voice 4: during the public comment period as well.

[2:47:42] Voice 17: Yeah.

[2:47:44] Voice 17: Yeah, I would say given that what I've heard around this table today, I don't think it's

[2:47:51] Voice 17: appropriate to accept a delegation as is.

[2:47:54] Voice 17: I don't even think it's a matter of revising at this point.

[2:47:59] Voice 4: Okay.

[2:47:59] Voice 4: So do we need a motion then to that?

[2:48:02] Voice 4: It's not general consent or do you want a motion?

[2:48:05] Voice 4: I think

[2:48:06] Voice 13: a motion would be better.

[2:48:08] Voice 4: I want to make a decision to be clear.

[2:48:10] Voice 4: Have a record.

[2:48:11] Voice 4: Vice Chair, would you like to attempt a motion?

[2:48:14] Voice 4: Do we have to give reasons for in the application?

[2:48:25] Voice 4: I guess the comments are more relevant to be sufficient to.

[2:48:32] Voice 4: Can we

[2:48:32] Voice 4: table this and take a break? Yes, we can.

[2:48:35] Voice 4: This is lunchtime.

[2:48:36] Voice 6: That's a good idea.

[2:48:37] Voice 4: There we go.

[2:48:38] Voice 4: All right. So we're going to take a long break.

[2:48:45] Voice 4: Excellent. We'll be back. How long is the long break?

[2:48:48] Voice 4: It's usually roughly an hour, about an hour, or one o'clock for

[2:48:52] Voice 4: everybody, back at one.

[2:48:55] Voice 3: All right.

[2:48:55] Voice 3: Lunch.

[2:48:56] Voice 3: Oh, perfect timing.

[2:48:58] Voice 17: It comes in the door.

[3:33:03] Voice 4: Welcome back. We're returning from a break.

[3:33:06] Voice 4: We left off at 8.6, our June Council delegation applications.

[3:33:15] Voice 4: 861, Friends of the Gulf Island Society, on page 271 of the agenda package.

[3:33:24] Voice 4: Vice Chairs, how would you like to proceed?

[3:33:31] Voice 4: Vice Chair Peterson.

[3:33:33] Voice 4: Well,

[3:33:34] Voice 17: I just note that the policy statement engagement is going to be commencing following first reading, and this is really wading into this, I think, a little early as far as I'm concerned.

[3:33:50] Voice 17: If they want to present their petition, that's one thing.

[3:33:57] Voice 12: and

[3:33:58] Voice 17: as i stated earlier i'm concerned that if we approve what's uh printed here we could

[3:34:06] Voice 17: eat up a lot of trust council time arguing about um definitions and i don't think trust

[3:34:15] Voice 17: council's the appropriate time to uh to spend that energy on the definition so i think it

[3:34:23] Voice 17: should be divided or that's would be one recommendation so

[3:34:30] Voice 4: um would we make a request

[3:34:34] Voice 4: that the delegator or the the applicants for the delegate thought keys present their

[3:34:41] Voice 4: petition and

[3:34:42] Voice 4: remove um statements that could be captured more appropriately in the policy statement

[3:34:48] Voice 4: um what do you call them engagement policy statement engagement um

[3:34:57] Voice 4: there's just so much in this letter and really 10 minutes is that I think that would be enough

[3:35:05] Voice 4: time to consider what they might present in their petition. That seems to be a substantial ask.

[3:35:14] Voice 4: Everything else should go, as you said.

[3:35:19] Voice 2: Well, it's a statement of engagement.

[3:35:20] Voice 2: Yeah.

[3:35:21] Voice 4: All right. So I'm hearing a recommendation to request them to submit their policy statement recommendations as either correspondence through into the engagement process and to resubmit their delegation request to deliver the petition.

[3:35:49] Voice 6: I

[3:35:52] Voice 10: would support that.

[3:35:52] Voice 10: You

[3:35:55] Voice 5: must probably need a

[3:35:56] Voice 4: motion for this, so how would you like to draft a motion?

[3:36:04] Voice 7: Recommendation?

[3:36:07] Voice 7: Are

[3:36:07] Voice 6: you working on it?

[3:36:20] Voice 7: Direct statements to the...

[3:36:35] Voice 4: Just, where do we direct statements to the Policy Statement Amendment Project?

[3:36:40] Voice 4: The website?

[3:36:41] Voice 3: site so

[3:36:41] Voice 18: the public is welcome at any time to submit comments to the islands 2050 email address

[3:36:47] Voice 18: and then we'll post all correspondence to the 2050 page and trustees are encouraged to regularly look

[3:36:53] Voice 18: at that page um but again

[3:36:54] Voice 18: just reminding everyone we're still in the informed stage of the project

[3:36:56] Voice 18: yeah

[3:36:57] Voice 12: since

[3:36:58] Voice 4: the islands 2050 so so the motion would read executive committee um request staff

[3:37:04] Voice 4: to respond to the

[3:37:05] Voice 4: vote key

[3:37:08] Voice 4: friends of the Gulf Islands

[3:37:11] Voice 4: with an invitation

[3:37:13] Voice 4: to

[3:37:15] Voice 4: where did you go

[3:37:16] Voice 4: where did you go

[3:37:19] Voice 4: to resubmit their delegation request

[3:37:22] Voice 4: focusing on their

[3:37:24] Voice 4: petition comma

[3:37:26] Voice 4: and to submit statements regarding

[3:37:28] Voice 4: the policy statement project

[3:37:30] Voice 4: such as definitions

[3:37:34] Voice 4: to the islands 2050

[3:37:35] Voice 4: 50 email. So it would be an invite invitation to resubmit the delegation request focused on the

[3:37:45] Voice 4: petition comma and to submit statements or correspondence regarding the policy statement

[3:37:51] Voice 4: project for the islands 2050 email as corresponds. A little

[3:37:59] Voice 19: wordy as always. Alice what do you have

[3:38:04] Voice 19: I will email.

[3:38:09] Voice 19: Just a moment.

[3:39:02] Voice 5: On the screen.

[3:39:28] Voice 5: Take a look at the wording there.

[3:39:33] Voice 5: Could be

[3:39:34] Voice 4: request staff to invite or just request the Friends of the Gulf Islands Society.

[3:39:41] Voice 4: Yeah.

[3:39:42] Voice 4: Yeah.

[3:39:43] Oh, sorry. Yes.

[3:39:54] Voice 18: I'm just for clarity as I may be the one speaking with them just checking for clarity.

[3:39:57] Voice 18: is it the intention that you would like the material related to the minister's letter

[3:40:02] Voice 18: removed and just more squarely focused on the petition content because i just want to be clear

[3:40:06] Voice 18: the petition is about policy statement and echoes largely the content of the letter about the

[3:40:11] Voice 18: definition of environment and then the points on page um to 74 of your agenda are the points in

[3:40:20] Voice 18: the petition itself so i'm just checking is it more the reference to the minister's letter that

[3:40:24] Voice 18: looking to have removed from their letter okay

[3:40:27] Voice 4: so i mean their their delegation should be focused on

[3:40:31] Voice 4: their petition yeah

[3:40:39] Voice 5: that's just the probably the clearest okay is

[3:40:54] Voice 4: that clear enough well

[3:40:59] are

[3:41:00] Voice 4: you making the motion as presented up on the screen there my

[3:41:06] Trustee Maude: question is do we want to

[3:41:08] Trustee Maude: make a statement requesting them to remove the hate speech make an effort to remove the hate

[3:41:14] Trustee Maude: speech that is connected to the petition or is what i think

[3:41:27] Voice 4: they've heard a discussion here and

[3:41:32] Voice 4: um you know i think it's clear that this body won't consider anything that is coming from uh

[3:41:43] but social

[3:41:53] Voice 4: media it's a comment on their website or on their petition site yeah and

[3:41:58] Voice 4: And by leaving it there, are they supporting it?

[3:42:03] Voice 4: Exactly.

[3:42:05] Voice 4: We can't really direct a non-profit organization to consider how it

[3:42:12] Voice 17: can be managed.

[3:42:15] Voice 4: But we're not.

[3:42:18] Trustee Maude: That's the problem.

[3:42:21] Trustee Maude: It's not our petition, it's theirs.

[3:42:24] Trustee Maude: Assuming that they're listening to this conversation,

[3:42:27] Trustee Maude: um let's just hope that they will make every effort to remove those words because they are

[3:42:35] Trustee Maude: hurtful looking and you know it's it's their petition on that website and they have some

[3:42:42] Trustee Maude: responsibility to expose their self you know if somebody had said something horrible or threatening

[3:42:51] Trustee Maude: is that is that i'm sure the ability is to remove it these things don't just stand because

[3:42:58] Trustee Maude: if they're made by a third party so if they're understanding that the the words are hurtful

[3:43:05] let's

[3:43:05] Trustee Maude: let's hope they will make the effort as good citizens to remove those statements

[3:43:11] Trustee Maude: now we can leave it at that if it's inappropriate putting the motion

[3:43:16] Trustee Maude: hopefully you're listening uh

[3:43:18] Voice 4: so we have a motion that's uh partially in not trustee elliott does

[3:43:21] Voice 4: that clarify i think is our you know it it is tricky to separate the two if their petition

[3:43:33] Voice 4: has to do with definitions of environment as you say then we're going to hear that

[3:43:40] Voice 4: and so they can resubmit uh with a more focused presentation um if they want

[3:43:53] Voice 4: well so then just remove the second part of the statement then just say resubmit focused

[3:43:59] Voice 4: on the petition yeah

[3:44:04] Voice 6: so

[3:44:05] Voice 4: strike strike after the comma does that make sense

[3:44:13] Voice 12: yeah yeah

[3:44:14] Voice 4: that is still and yet it's very down at the end so so deliver the

[3:44:19] Voice 4: petition as the delegation okay is that motion one you're willing to make yeah

[3:44:31] Trustee Maude: it's a just seeking some clarity is there's a difference between a

[3:44:35] Trustee Maude: delegation and a petition well

[3:44:39] Voice 4: the delegation is to deliver the

[3:44:41] Trustee Maude: petition so but so that so like are

[3:44:43] Trustee Maude: we asking them to deliver a petition or to speak to a petition

[3:44:46] Voice 4: they're delivering a petition that's

[3:44:48] Voice 4: what this says here they just yeah yeah

[3:44:50] Voice 8: they'll be delivering a petition and they'll have the

[3:44:52] Voice 8: opportunity to speak to us that petition a lot of which aligns with what was in their original

[3:44:59] correspondence gun so it may not substantially change the content of

[3:45:04] Voice 4: what they preserve yeah

[3:45:07] Voice 4: okay so the motions on the floor is there a second second by uh vice chair peterson any discussion

[3:45:15] Voice 4: i'll call the vote all those in favor any opposed that carries all right the second um

[3:45:29] Voice 4: delegation 862 salt spring solutions on page 265.

[3:45:40] Voice 4: comments trustees vice chair peterson uh

[3:45:46] Voice 17: well i would just say that uh

[3:45:49] Voice 17: the first page or two uh it appears to be focused on salt spring but there is an ask in there

[3:45:55] Voice 17: um comes a little bit closer to the end but it's it's around um asking trust council to consider

[3:46:04] Voice 17: that they're changing our public engagement in a broader sense.

[3:46:10] Voice 17: So in that sense, the ask, I think, is relevant to trust counsel.

[3:46:19] Voice 17: I understand that their sort of longer, longer preamble, perhaps,

[3:46:25] Voice 17: is the way I'd put it, is to try and, you know,

[3:46:28] Voice 17: give explanation to their process and how they've come to where they are.

[3:46:32] Voice 17: So I do understand that.

[3:46:38] Voice 17: it might be helpful if they uh sort of cut to the chase a little bit better um as far as um

[3:46:47] Voice 17: you know making trust council aware maybe what their ask is a little bit earlier

[3:46:52] Voice 17: um rather than it's almost buried there uh from the trust council point of view i think you know

[3:46:58] Voice 17: you have to read a couple of pages until you get to the relevance to um the wider trust area but

[3:47:04] Voice 16: But having said all of that, I think that the ask is relevant.

[3:47:10] Voice 4: Trustee, Vice Chair Elliott, my thought was that I think the delegation is appropriate

[3:47:17] Voice 4: because it does have trust-wide implications.

[3:47:20] Voice 4: And I would say the first three pages, perhaps, or the first two pages,

[3:47:29] Voice 4: sort of that introductory letter could be included as background,

[3:47:33] Voice 4: but maybe the full report could just be forwarded to just council for their information because

[3:47:40] Voice 4: that's 20 pages of a report that i don't think it's really appropriate to use the agenda

[3:47:49] Voice 4: to replicate a report uh else

[3:47:55] Voice 20: if i may um in previous when uh vice chair elliott's brought

[3:48:00] Voice 20: up this point i've added the delegation presentation material as a separate

[3:48:04] Voice 20: document that's available for everybody it's not actually included in the agenda

[3:48:09] Voice 20: so I can definitely do that again with this okay material right

[3:48:18] Voice 4: so when we see so essentially the

[3:48:20] Voice 4: substance of the delegation is going to be the first two pages here introducing what they've done

[3:48:29] Voice 4: and then that report can live in the another addendum or is it going to be online or um it

[3:48:36] Voice 20: is an appendix and I do put it online it travels with everything it's just a

[3:48:41] Voice 20: separate document okay and I don't

[3:48:43] Voice 20: actually attach anything to the agenda

[3:48:47] Voice 20: just save an item line for the for them and then all the supporting documentation

[3:48:53] Voice 20: is in it okay

[3:48:54] Voice 4: I think that's fine then all right by

[3:48:58] Voice 4: shares so do we need a motion no so that will be the presentation the

[3:49:07] Voice 4: material so you don't need a motion for that so we just through general consent

[3:49:13] Voice 4: um i guess we're forwarding the uh delegation to trust council

[3:49:23] Voice 4: okay so going on at 8.7 we have the draft june trust council three-day schedule

[3:49:32] Voice 4: okay

[3:49:35] Voice 5: um page 294. all

[3:49:44] Voice 4: right i know we have one item from earlier today as to when the minister's

[3:49:47] Voice 4: letter should arrive and i didn't take the time to find the notes i

[3:49:51] Voice 8: did you did good

[3:49:52] Voice 8: so we had previous minutes that we discussed the placement of it after the public comment period

[3:49:59] Voice 8: wasn't a decision or direction but i looking back at my notes as well the challenge we have

[3:50:07] Voice 8: is where it would fit within the schedule on thursday because we're truncated on those on

[3:50:12] Voice 8: the morning and we and then we start with the closed meeting and we had discussed potentially

[3:50:19] Voice 8: moving close meeting the day one but obvious but there was some discomfort around immediately kind

[3:50:25] Voice 8: of diving into a closed meeting on the first day as well the one 10 and then we have our guest

[3:50:33] Voice 8: speaker it was only available on the Wednesday I believe and it's booked for that time trust area

[3:50:39] Voice 8: of services items are fairly substantive the one potential move we might be able to make would be to

[3:50:48] Voice 8: move it to the thursday after the break because financial employee services has a fairly

[3:50:56] Voice 8: light item especially because we've taken the mental health benefits item off the agenda

[3:51:00] and planning services is quite light as well it's just important so um we may have a bit of space

[3:51:07] on thursday after that with the

[3:51:08] Voice 8: minister's letter to the end of the meeting um

[3:51:13] Voice 8: it may be useful to have the discussion in the context of some of the other items before then too

[3:51:19] Voice 8: so we're a bit we're just a bit tight on where we would fit it without

[3:51:23] Voice 8: well still allowing some substantive time for that conversation but surely

[3:51:31] Voice 4: can we flip executive

[3:51:32] Voice 4: office consent agenda items and delegations so that we hear from the

[3:51:38] Voice 4: community from delegations which kind of flows from correspondence and then we

[3:51:46] Voice 4: consider it at the end of the day and if there is I

[3:51:51] Voice 3: know yeah I don't think of a

[3:51:53] Voice 3: good end of the day topic either okay

[3:51:56] Voice 19: these

[3:51:58] Voice 4: meaty topics are always

[3:52:00] Voice 4: challenging the whole morning is a closed meeting on Wednesday that's what

[3:52:15] Voice 5: What about

[3:52:15] Voice 4: second trust area services continuing on the Thursday?

[3:52:19] Voice 4: So the 345 slot for Emily and Rob Botterill?

[3:52:29] Voice 8: If we moved financial and employee services and planning services to the Tuesday

[3:52:34] Voice 8: in place of the executive office item, because they're fairly light,

[3:52:44] Voice 8: and then the executive office item would be in the minister's letter

[3:52:48] Voice 8: after the break on wednesday and then continue tasks on thursday um i think that's high up

[3:52:59] Voice 8: just to be clear you have the tasks essentially between thursday and friday or wednesday and

[3:53:05] Voice 8: thursday

[3:53:06] Voice 20: so can i just reiterate what i think i heard just to make sure um so where executive

[3:53:11] Voice 20: office is now we replace with financial employee services and planning services

[3:53:15] Voice 20: and then we put executive office where trust area services is now bump it down into the thursday

[3:53:22] Voice 20: day

[3:53:22] Voice 8: is that and well we could start trust area services after the break and then it would just

[3:53:29] Voice 8: continue on to the thursday the

[3:53:34] Voice 20: delegations and public comment i specifically put at that time

[3:53:39] Voice 20: just because it does allow for some members of the public who have to work during the day to

[3:53:44] Voice 20: meet that time um i'm sure that's appreciated and

[3:53:49] Voice 6: i

[3:53:53] Voice 4: don't really love moving all the executive

[3:53:56] Voice 4: Office. How many items are there again? There's just three?

[3:53:59] Voice 8: There's really only, it's

[3:54:01] Voice 4: just the letter.

[3:54:02] Voice 8: The letter is the primary item, right? And that's my report. That's the only other item that I have. I

[3:54:09] Voice 6: think

[3:54:10] Voice 4: that's the best thing to put it after. So that's about the best option I think we've got. Vice Chairs, any other better option?

[3:54:25] Trustee Maude: I don't know. This is so complicated.

[3:54:28] Voice 4: well

[3:54:28] Trustee Maude: got a day yes yeah yeah because like i go through the agenda like i've got a concern about

[3:54:36] Trustee Maude: the on wednesday 11 15 to 12 for the post meeting i kind of think 45 minutes is pretty tight for

[3:54:42] what i think is going to be a pretty meaty

[3:54:45] Trustee Maude: um um discussion so this is like i'm straying off topic

[3:54:53] Trustee Maude: obviously but it's i'm a little afraid that that's going to be a problem

[3:55:00] Voice 18: um

[3:55:01] Voice 18: um director brader i would just note for my area like we've allocated up to an hour to discuss the

[3:55:08] Voice 18: policy statement amendment project i just don't it's that might be very much overly generous right

[3:55:13] Voice 18: people might just receive it vote to amend the project charter and move on it could it could

[3:55:18] Voice 18: be a 10 minute item right it's really how much you know so if you're looking for time you could

[3:55:23] Voice 18: make a different assumption about how much time that's going to take it oh

[3:55:26] Voice 4: but yeah that discussion

[3:55:28] Voice 4: This discussion probably should happen after the minister's letter too, now that I think

[3:55:33] Voice 4: about it.

[3:55:33] Voice 8: Well, and I think the way we've potentially proposed restructuring it, that would be the

[3:55:38] Voice 8: case because we would do the minister's

[3:55:40] Voice 4: letter break and

[3:55:41] Voice 8: then move it to task, which would

[3:55:43] Voice 8: be Tuesday afternoon

[3:55:44] Voice 8: and then Thursday morning, and we have some flexibility on Thursday as

[3:55:48] Voice 8: well.

[3:55:50] Voice 8: But I agree with Vice Chairman that 45 minutes before the closed meeting might be tight,

[3:55:56] Voice 8: but it is what

[3:55:59] Voice 4: it is i think we're gonna have to manage our manage our time but

[3:56:04] Trustee Maude: is there potential

[3:56:05] Trustee Maude: to to move that closed meeting to thursday morning that's

[3:56:08] Voice 7: what i was thinking too yeah

[3:56:09] Trustee Maude: and the thing

[3:56:10] Trustee Maude: is too is that i know we're starting nine o'clock every morning that actually is a late start um

[3:56:16] Trustee Maude: so if we do need to gain some time we could go like for earlier start but i'm like what literally

[3:56:23] Trustee Maude: literally what we're doing right now is we're chucking grenades and staff

[3:56:26] Trustee Maude: created a schedule here and we're now we're saying we don't like any of it

[3:56:31] Trustee Maude: at the last moment this

[3:56:33] Voice 4: is the work you have to do

[3:56:35] Voice 4: in

[3:56:36] Voice 8: this we had discussed at the last meeting because of the substance of this

[3:56:45] Voice 8: conversation we had in the closed meeting that it would be useful to have it heard here

[3:56:48] Voice 8: in this case i don't think that's going to be an issue so i think your suggestion of

[3:56:52] Voice 8: bumping that to the Thursdays possible but maybe if I can suggest that as long as we have clear

[3:56:59] Voice 8: connection from you that you'd want the discussion around the minister's letter to happen

[3:57:04] Voice 8: on the Wednesday before we do it to get into policy statement we can take that then and rework

[3:57:12] Voice 8: move the pieces around a bit in a way that we think will accommodate that

[3:57:15] Voice 8: we don't have to say details it's just the direction for you to move minister's letter to

[3:57:22] Voice 8: wednesday prior to any conversation on the policy statement if that's the primary concern then we

[3:57:27] Voice 8: can you can make the other pieces fit

[3:57:29] Voice 8: all right

[3:57:30] Voice 8: do we

[3:57:32] Voice 4: need a motion as to that any which may

[3:57:34] Voice 4: you factor what would be necessary so through general consent of the conversation we just had to

[3:57:43] Voice 4: to at least move the minister's letter to Wednesday and allow staff to move the puzzle

[3:57:50] Voice 4: pieces around.

[3:57:51] Trustee Maude: And does anybody have concern if they need to go earlier to start on Wednesday or Thursday

[3:57:55] Trustee Maude: to set?

[3:57:57] Voice 8: The Wednesday likely won't be an option because we booked our facility for training session

[3:58:02] Voice 8: at nine.

[3:58:04] Voice 8: And Thursday, I don't know that we'll need to start early on Thursday, we'll have a look

[3:58:08] Voice 8: at it.

[3:58:08] Voice 8: But we have a bit of flex on the letter after that, as it is.

[3:58:12] Voice 8: I

[3:58:13] Trustee Maude: know other organizations, like AC Ferries for instance, we had a gathering last summer,

[3:58:23] Trustee Maude: we started at 7.30 in the morning, we finished at 9 o'clock at night, and we weren't paid.

[3:58:30] Trustee Maude: So other organizations do do earlier starts, so to me we're there.

[3:58:38] Trustee Maude: so you know is let's let's give staff sort of discretion to do what they need to do i hear

[3:58:44] Voice 4: they're going to take it if necessary so good all right then we'll move on to the next item

[3:58:50] Voice 4: then 8.8 which is the draft agenda which is appendix a what feedback

[3:59:04] Voice 4: is i mean we don't have only certain reports here so generally it's the agenda as it's laid

[3:59:09] Voice 4: out which we'll move around for the previous discussion uh we have someone to welcome us

[3:59:15] Voice 4: to the territory or is it going to be a chair's welcome

[3:59:18] Voice 18: we've extended the invitation to um chief

[3:59:21] Voice 18: pelkey of say out to speak about what had gone on the day before at the feast we have not yet had

[3:59:26] Voice 18: confirmation from his office though so we've been prompting for that follow-up but haven't received

[3:59:30] Voice 18: an absolute confirmation yet did

[3:59:32] Voice 4: we offer him virtual

[3:59:33] Voice 18: connection as well

[3:59:35] Voice 18: i don't know that we

[3:59:36] Voice 18: did I think we asked for him to come in person but certainly once we hear back from them if

[3:59:39] Voice 18: that travels a barrier we'll offer that. So

[3:59:42] Voice 4: how is that going to play if not play that's a terrible

[3:59:46] Voice 4: word um last year at Salt Spring we had lots of protests we had quite a different challenging room

[3:59:56] Voice 4: and we started off with public comment

[3:59:58] Voice 4: you know

[4:00:00] Voice 4: And I'm wondering how welcome to the territory

[4:00:07] Voice 4: is that's the same situation in which I think it's going to be.

[4:00:14] Voice 7: How does that work?

[4:00:19] Voice 7: I

[4:00:24] Voice 18: think I would expect that the chief understands

[4:00:26] Voice 18: that we govern in a democratic model

[4:00:28] Voice 18: and that that can be part of the democratic part of the debate.

[4:00:31] Voice 18: I don't know

[4:00:32] Voice 1: that you can

[4:00:33] Voice 18: avoid that happening.

[4:00:35] Voice 18: So I think, yeah, we would just encourage

[4:00:37] Voice 18: respectful conversation by all.

[4:00:38] Voice 18: take action if something wasn't delivered respectfully and

[4:00:44] Voice 7: we're not hearing public

[4:00:45] Voice 7: comments first it's just that's right you did yeah yeah

[4:00:51] Voice 4: good i'm expecting a respectful room

[4:00:56] Voice 4: okay there will be one i

[4:00:59] Voice 8: think that there's the opportunity for you to set that

[4:01:02] Voice 8: tone from the outset chair and ask that people follow it and you know you two will have

[4:01:08] Voice 8: mitigation in place, but I think we should

[4:01:11] Voice 8: operate on the assumption that

[4:01:12] Voice 8: it will proceed

[4:01:13] Voice 8: as it normally

[4:01:15] Voice 8: does, and respectfully

[4:01:16] Voice 8: have a response on it.

[4:01:19] Voice 3: No choice.

[4:01:22] Voice 2: And just to let you know,

[4:01:23] Voice 2: through the

[4:01:25] Voice 2: sales staff, virtual

[4:01:28] Voice 2: option was offered, so

[4:01:29] Voice 2: I just haven't heard back. Okay, thank

[4:01:31] Voice 4: you so much.

[4:01:32] Voice 4: All right, then.

[4:01:38] Voice 4: So the

[4:01:39] Voice 4: agenda might move around, as we've talked about,

[4:01:41] Voice 4: and the items that we've put forward but I guess we've got a few how would you like to go through

[4:01:46] Voice 4: here should we go to the attached items that's been presented

[4:01:49] Voice 8: or I think for the most part these

[4:01:51] Voice 8: are items that this committee has previously seen okay or they're the reports from the various

[4:01:56] Voice 8: committees um and then correspondence um which again I think for the most part you will have seen

[4:02:04] Voice 8: meeting. Maybe if I can, I'll just a couple of comments on a

[4:02:09] Voice 8: couple of pieces. We have the strategic plan list 7.1.2. So

[4:02:14] Voice 8: this is a regular part of the agenda, but we've updated it now

[4:02:17] Voice 8: with the new strategic plan items. I've only included in

[4:02:21] Voice 8: here, the green items, the ones that are identified as

[4:02:25] Voice 8: priorities for the current term, because they're the only ones

[4:02:28] Voice 8: that there's really a status update. But those are included

[4:02:32] Voice 8: we did here, so we bumped into that, and then the continuous learning plan, which again

[4:02:38] Voice 8: is a standard item. One change to that is the structured decision-making workshop, which

[4:02:46] Voice 8: again, Rich will try to find out where we might refit that in, so it's tentatively bumped

[4:02:50] Voice 8: into for March of next year, but we have to firm up what we might be offering for the

[4:02:56] Voice 8: fall sessions for those for that plan as well but it wasn't something you

[4:02:59] Voice 8: see tonight um if staff

[4:03:02] Voice 8: had any other items they wanted to fight but i think for the most part these are the ones that

[4:03:06] Voice 8: yeah

[4:03:11] Voice 3: just

[4:03:16] Voice 17: question uh we have the trust council follow-up action list i was pleased to see

[4:03:21] Voice 17: um the addition of our senior indigenous relations advisor on our follow-up action list today i

[4:03:26] Voice 17: I wonder if there's consideration of providing a space on Trust Council's reporting for that.

[4:03:36] Voice 18: Certainly, we can take that as under advisement.

[4:03:39] Voice 18: I'll speak with the CAO.

[4:03:40] Voice 18: Traditionally, it's simply been the senior leadership team that's been

[4:03:43] Voice 18: there as the directors.

[4:03:45] Voice 18: But I can speak with the CAO around that.

[4:03:47] Voice 18: But, of course, we haven't necessarily planned for that position to be at every Trust Council meeting.

[4:03:53] Voice 18: So we'll talk about that and advise, I think.

[4:03:56] Voice 16: Okay.

[4:03:56] Voice 16: No, I appreciate that.

[4:03:58] Voice 16: if there's there's opportunity i i know certainly i know i very much appreciate it so um but don't

[4:04:04] Voice 16: want to

[4:04:05] Voice 4: i've raised this before whether the follow-up action list can come at the end of

[4:04:11] Voice 4: the agenda i know it fits with all the consent agenda items like minutes but it's it's just so

[4:04:21] Voice 4: unproductive right at the front to have a laundry list of all these actions that

[4:04:25] Voice 4: trustees want updates on or why isn't this at 80% or why is this 0% and

[4:04:32] Voice 4: obviously most of the business is addressed like through the meeting we

[4:04:36] Voice 4: not just put the follow-up action list as the end of the agenda advantage the

[4:04:46] Voice 4: end of the agenda if you were staff could say okay you've now asked us to do

[4:04:50] Voice 4: this this and this what's coming off the list but any ideas uh say everybody yeah

[4:05:00] Voice 8: i don't see a

[4:05:00] Voice 8: reason why we can't do that um it just you know runs the risk of kind of falling off but it's

[4:05:06] Voice 8: okay i think you know most early it's point being that it doesn't necessarily require

[4:05:11] Voice 8: usually substantive discussion so maybe it does make sense as a as an item to have at the end

[4:05:16] Voice 8: thank

[4:05:17] Voice 4: you i would love to try it and let's just see if it can you know lots of the conversation

[4:05:26] Voice 4: will have we want to focus on action and strategic plan and all that other stuff the follow-up action

[4:05:32] Voice 4: list is you know it's past resolutions it's a record it well again like i said the opportunity

[4:05:40] Voice 4: of having it at the end would be may find something's no longer relevant and that could

[4:05:45] Voice 4: be instructed to remove something i want one

[4:05:47] Voice 4: printed and i'm going to be striking things

[4:05:50] Voice 4: and then i'm going to

[4:05:50] Voice 4: make a motion at the end of council to remove things off the list

[4:05:55] Voice 4: i think you're seeing no arguments yes

[4:05:57] Voice 4: well

[4:05:59] Voice 17: i think the other uh you know to your earlier

[4:06:01] Voice 17: point i think is that uh if it's towards the end of the meeting then perhaps we will save

[4:06:07] Voice 17: time because i have questions that might arise on it might have been answered in other sections so

[4:06:12] Voice 17: So I support trying.

[4:06:15] Voice 4: Do we need a motion to that effect?

[4:06:20] Voice 4: Resolution?

[4:06:20] Voice 4: No?

[4:06:21] Voice 4: So we'll, for general consent, we'll agree.

[4:06:24] Voice 4: We'll move the 4-1-2, the Trust Council follow-up action list,

[4:06:30] Voice 4: toward the end of the meeting.

[4:06:31] Voice 4: Thank you.

[4:06:33] Voice 7: No problem.

[4:06:34] Voice 4: No problem.

[4:06:35] Voice 4: Very good.

[4:06:36] Voice 4: Any other comments on this package of material?

[4:06:45] Voice 19: I

[4:06:45] Voice 4: should let you know, I'm going to be working with staff

[4:06:48] Voice 4: offer an annotated agenda for myself oh good that

[4:06:51] Voice 4: will think and plan out um including

[4:06:54] Voice 4: uh you know we'll try to pre-think if something goes like super fast on the first day like it

[4:06:59] Voice 4: did last time that we've already pre-thought what gets moved forward so that

[4:07:03] Voice 4: we don't lose

[4:07:04] Voice 4: time talking about that we just move into this gets moved up yes trusty alias so pages 45 and

[4:07:13] Voice 4: 46 have some weird labeling, numbering. There's the first item looks like it's missing from

[4:07:20] Voice 4: executive committees. This is

[4:07:23] Voice 8: the active projects chart.

[4:07:28] Voice 8: Yeah, I think if I can, I think so

[4:07:30] Voice 8: this, we've updated these to align a bit more with the strategic plan. There's just a bit

[4:07:38] Voice 8: of

[4:07:38] Voice 19: funding

[4:07:39] Voice 8: formatting that we can try and clean up for the final 30.

[4:07:43] Voice 19: And where do these goals live?

[4:07:47] Voice 4: Is this from the strategic plan now, the updated strat plan, produce these goals, and okay.

[4:07:57] Voice 8: Not the goals.

[4:07:58] Voice 18: No?

[4:07:58] Voice 8: Okay.

[4:07:59] Voice 18: What page are we on?

[4:08:01] Voice 18: 45.

[4:08:01] Voice 18: 45.

[4:08:02] Voice 8: Sorry.

[4:08:03] Voice 8: Trust Council goals.

[4:08:04] Voice 18: Those goals are likely the goals of the policy statement, although I'm still traveling to

[4:08:08] Voice 8: that page.

[4:08:08] Voice 18: they're likely the goals of your current policy statement.

[4:08:12] Voice 18: But I'm trying to navigate there.

[4:08:14] Voice 8: Yeah, I think they may be from the old strat plan.

[4:08:18] Voice 8: That's the old strat plan, yep.

[4:08:20] Voice 8: So we could pull it and we could update with the new categories.

[4:08:25] Voice 8: But I think, is this...

[4:08:27] Voice 8: It

[4:08:27] Voice 20: might come in a different format.

[4:08:37] Voice 20: So this is printed from our software, which

[4:08:43] Voice 8: is cooperating with

[4:08:45] Voice 20: us.

[4:08:47] Voice 20: So if we could bring this back to you amended, but in a different format, that would be appreciated.

[4:08:56] Voice 20: Yes.

[4:08:56] Voice 4: Use format and how it makes sense.

[4:09:00] Voice 4: I don't think people are going to be surprised or wedded to the formats from days gone by.

[4:09:13] Voice 4: Any other comments?

[4:09:16] Voice 4: The DAS Programs Committee has a lot of projects.

[4:09:24] Voice 4: We need to look at this.

[4:09:28] Voice 4: Any other comments?

[4:09:33] Voice 4: Let's, oh, sorry, Vice Chair Peterson.

[4:09:39] Voice 17: Yeah, just noting in the Trustee Update section there,

[4:09:44] Voice 17: Chair Patrick will be submitting your piece on ABI-CC.

[4:09:48] Voice 17: And then just in going through the material that's there right now,

[4:09:53] Voice 17: the end of Trustee or Vice Chair Elliott's report,

[4:09:58] Voice 17: and then it goes into Trustee Yates,

[4:10:02] Voice 17: and maybe we can put a header in there.

[4:10:04] Voice 17: right now it kind of looks like as i'm scrolling through it kind of looks like it's continuing but

[4:10:10] Voice 17: um maybe just some way of maybe just a title on the top on the head of trustee eight so that

[4:10:15] Voice 17: it's obvious that we're into a new document all right page

[4:10:18] Voice 17: 158 yeah 157 58 now

[4:10:21] Voice 20: oh i got you

[4:10:22] Voice 20: so right instead of at the bottom i'll okay put it up at the top

[4:10:40] Voice 4: if other reports come in do they have time to submit or what's the deadline

[4:10:44] Voice 4: on forgetting this um

[4:10:47] Voice 19: the

[4:10:48] Voice 20: deadline was last there's the 27th um and i've been in talks with

[4:10:57] Voice 20: trustees and this is what they have provided so far okay just

[4:11:01] Voice 17: one other thought while i'm looking

[4:11:02] Voice 17: at this section here we have a spot for southern gulf islands forum which of course is attended by

[4:11:08] Voice 17: quite a number of different trustees and perhaps the perhaps the trustees that are participating

[4:11:17] Voice 17: in the forum might want to put our heads together at some point and decide who's going to give a

[4:11:23] Voice 17: quarterly report every so often because i think

[4:11:24] Voice 17: those those members of trust council that aren't

[4:11:27] Voice 17: participants might be interested um we are uh helping fund that when we get to financial um

[4:11:37] Voice 17: um decisions having the reporting might help support that well they

[4:11:41] Voice 17: have minutes consideration

[4:11:42] Voice 17: well there's minutes but i mean do we want to submit the minutes of the last quarter in here

[4:11:49] Voice 17: i don't know that we do maybe a summary or something but i'm not saying we do this today

[4:11:54] Voice 17: i'm just

[4:11:55] Voice 17: thinking about the future um rather than continuing to leave it blank or minutes perhaps

[4:12:01] Voice 17: Perhaps those, I'm proposing that those of us trustees that participated in the forum

[4:12:07] Voice 17: maybe put our heads together and think about how we might report out at Trust Council,

[4:12:12] Voice 17: especially in consideration of the fact that there's, that Trust Council approves funding

[4:12:16] Voice 17: for the group.

[4:12:18] Voice 17: So just a comment for future consideration, but not demanding action today.

[4:12:24] Voice 4: I mean, this whole section has always been a challenge in how we communicate from all

[4:12:34] Voice 4: of these different organizations um you know i do notice i do follow like the crd boards and

[4:12:39] Voice 4: their committees i mean they put forward the minutes of all of these different things are

[4:12:44] Voice 4: at least linked in their agenda package so people can read the

[4:12:48] Voice 4: minutes from the various organizations

[4:12:50] Voice 4: that we've associated just

[4:12:55] Voice 17: put a link to the webpage

[4:12:56] Trustee Maude: so do we have policy on this because

[4:13:02] Trustee Maude: Because we do appoint people to various bodies.

[4:13:07] Trustee Maude: Is there any policy on reporting back to Trust Council?

[4:13:12] Trustee Maude: No.

[4:13:13] Trustee Maude: Should that be something we should be looking at?

[4:13:17] Voice 13: It could be that.

[4:13:19] Voice 13: If I may, through the Chair,

[4:13:20] Voice 13: the Governance Committee is looking at policies

[4:13:22] Voice 13: and it's kind of, they haven't defined what that means,

[4:13:27] Voice 13: but if this could be something governance-related,

[4:13:30] Voice 13: that might be of interest to them.

[4:13:33] Voice 18: Go ahead.

[4:13:34] Voice 18: So all that the Secretariat Services Policy has in it is that staff receive a final report of

[4:13:39] Voice 18: year's activities in order to conclude the contract. If there's a contract that's been

[4:13:43] Voice 18: issued at the end of the year, but we usually don't disseminate that because everyone's been

[4:13:46] Voice 18: aware of what's been happening. But certainly it could be something you wish to include. But

[4:13:51] Voice 18: I think the desire for this reporting out ebbs and rains over time through Trust Council

[4:13:57] Voice 18: and how much time people wish to allocate to it, I've seen shift over the years. You may not want

[4:14:01] Voice 18: be too prescriptive no

[4:14:03] Voice 4: i mean i think it's having access the information is important

[4:14:06] Voice 4: um but i always know this is this is an area that's one squeezed by the end of the meeting

[4:14:13] Voice 4: so there's always a keen interest to rush through this section and then there's always the under

[4:14:19] Voice 4: no one's submitting reports and time to get the information out so i think it's

[4:14:25] Voice 4: it warrants more thought as we go through this of how do we satisfy the information

[4:14:30] Voice 4: needs,

[4:14:31] Trustee Maude: but

[4:14:33] Trustee Maude: To me

[4:14:34] Trustee Maude: it's, the reporting's

[4:14:36] Trustee Maude: important because

[4:14:38] Trustee Maude: certainly the written reports are

[4:14:40] Trustee Maude: in the agenda, so if we get squeezed for time

[4:14:42] Trustee Maude: you don't get a verbal report, well, it's

[4:14:44] Trustee Maude: there, but

[4:14:45] to me there's an expectation if you're

[4:14:49] particularly appointed

[4:14:50] to a position on an external

[4:14:52] committee, that as a delegate

[4:14:54] you have a

[4:14:55] Trustee Maude: responsibility to report back

[4:14:56] Trustee Maude: to Trust Council

[4:15:01] Trustee Maude: all these blanks really disturb me

[4:15:04] Trustee Maude: because

[4:15:05] Trustee Maude: why are we having people attend

[4:15:08] Trustee Maude: these meetings and not

[4:15:10] Trustee Maude: reporting back

[4:15:10] Trustee Maude: I

[4:15:14] Voice 17: tend to agree

[4:15:17] Voice 17: especially when we're

[4:15:18] Voice 17: I mean there's appointing people

[4:15:20] Voice 17: but especially those that we are

[4:15:22] Voice 17: helping fund I think it's really

[4:15:24] Voice 17: appropriate to have

[4:15:27] Voice 17: reporting so that trustees

[4:15:29] Voice 17: can see what's

[4:15:31] Voice 17: happening um could get reports not have to go looking for it you may

[4:15:37] Voice 8: just want to consider

[4:15:38] Voice 8: on that note whether or not having that reporting be a part of trust council quarterly agendas is

[4:15:43] Voice 8: necessarily the the right format it doesn't seem to be very effective based on what we're seeing

[4:15:49] Voice 8: here um and i'm also mindful of the frequent comment that these are such large packages of

[4:15:55] Voice 8: material um is there another mechanism to generate that reporting and that accountability and that

[4:16:00] Voice 8: transparency outside of these quarterly meetings maybe yes yes

[4:16:04] Voice 4: i think that's uh definitely

[4:16:07] Voice 4: something and i think as we talk forward i think there's a lot of you know communications and the

[4:16:12] Voice 4: website but i almost i i almost think of like a trustee page like the newsletter i'm producing

[4:16:17] Voice 4: for staff uh for trustees that could reside on a trustee website page or something where you know

[4:16:24] Voice 4: it's access that they can log in and they can read the information and so i think we gotta find a way

[4:16:29] Voice 4: as we go forward to make immigration readily available and viewed it but now they do drive

[4:16:34] Voice 4: to it look at it but vice chair yeah

[4:16:38] Voice 17: just uh just reflecting as we're having the conversation i mean

[4:16:42] Voice 17: one thing that i think is useful is to um have an opportunity when when there are reports and

[4:16:52] Voice 17: when trustees do have questions to have that opportunity at trust council so all of trust

[4:16:58] Voice 17: council can hear the questions and and replies so like i think it's a good idea to have the space

[4:17:04] Voice 17: for that

[4:17:05] Voice 6: i

[4:17:06] Voice 17: think having you know moved to the where we're essentially is expecting written

[4:17:11] Voice 17: reports i think is great for time but i wouldn't want to remove like entirely remove the item in

[4:17:18] Voice 17: a way that doesn't still leave space for that if if and when that's appropriate right now it's not

[4:17:22] Voice 17: really happening very much i've certainly experienced in the past um when there was

[4:17:28] Voice 17: great interest and and quite a lot of um questions and dialogue around some of the items that

[4:17:34] Voice 17: that were in here so a little bit i'm i'm torn not wanting to completely eliminate it

[4:17:44] Voice 17: um because i think those conversations and trust council can be valuable at the same time

[4:17:51] Voice 17: if you know i don't know i feel like if we remove it then something's going to come up that's really

[4:17:58] Voice 17: interesting you know it's a i don't know caution there well

[4:18:03] Voice 4: i think as we go in i think i encourage

[4:18:05] Voice 4: uh maybe vice chairs this would be a good uh opportunity for us as we go into that meeting

[4:18:13] Voice 4: having an item that we can ask trustees about you know we kind of informally survey the trustees

[4:18:19] Voice 4: ourselves what do you think are there some another way in which communications because

[4:18:23] Voice 4: there's a whole form of different types of communication what would what are they thinking

[4:18:28] Voice 4: what might work i think just having that conversation flex and rotation so we can

[4:18:33] Voice 4: trial things sure and

[4:18:36] Voice 17: i mean i think to vice chair mod's point for example when i look at

[4:18:42] Voice 17: 18.4 first nation relations none provided if you don't know the context that doesn't look great

[4:18:50] Voice 17: Great. So, imperfect work in progress.

[4:18:58] Voice 4: All right, then, because it remains for now, we'll converse as to how to improve it.

[4:19:06] Voice 4: Any other comments on the agenda?

[4:19:10] Voice 4: Very good.

[4:19:12] Voice 4: So we don't, this is just a, we don't need any motions for this part here, then?

[4:19:18] Voice 4: This has been, it's going to look a little different after the day gets reshuffled.

[4:19:24] Voice 4: I

[4:19:25] Voice 20: can just forward to trust counsel as amended like all

[4:19:27] Voice 4: right then through general consent

[4:19:29] Voice 4: we'll um forward the quarterly meeting of the trust council um as amended to

[4:19:37] Voice 4: trust council all right back to our other agenda thanks okay item nine is uh committee of the whole

[4:19:48] Voice 4: meeting preparation none I like that one nine point oh there is nothing oh what do we have here

[4:19:56] Voice 4: So, that brings us up to Section 10, Executive Committee Projects, Item 10.1.2.1 on page 295 of the agenda, Policy Statement Amendment Project Communications Engagement Work Plan, RMD, 295.

[4:20:17] Voice 4: I am just messaging Jason Neumann to calm down, but I can meet through.

[4:20:26] Voice 4: Before we get into it.

[4:20:29] Voice 4: um is there a reason on 297 none of the activities are listed for bowen and denman

[4:20:39] Voice 4: but they

[4:20:40] Voice 18: aren't for all the other ltas um well

[4:20:45] Voice 18: certainly um certainly ideally could wait um

[4:20:49] Voice 18: bowen has indicated they didn't want any activities you might remember the mayor came

[4:20:53] Voice 18: and spoke and said yes they weren't

[4:20:55] Voice 18: prepared to host anything or have any activities on their

[4:20:57] Voice 18: island right we haven't heard a differing message to this to date and denman i can't

[4:21:02] Voice 18: speak to but i imagine they may not have requested anything particular to happen locally um but

[4:21:08] Voice 18: perhaps we can just wait for yes

[4:21:11] Trustee Maude: i recall demon said and

[4:21:12] Voice 18: i see um morgana is available um

[4:21:16] Voice 18: we missed

[4:21:19] Voice 8: you that's sweet

[4:21:38] Voice 10: All

[4:21:41] Voice 4: right, so we're moving on here policy statement amendment project communication engagement work plan.

[4:21:52] Voice 9: Thank you, Chair. The purpose of this request for decision is to seek your approval of the proposed communications and engagement work plan that is included as Appendix 1 to this document.

[4:22:06] I don't

[4:22:06] Voice 9: have a great deal to say about the communications and engagement plan, other than that it generally reflects the budget which was approved for this fiscal year and the way that that budget was planned to be allocated.

[4:22:17] Voice 9: so perhaps i will just um await any questions that you have about it i think oh yes morgana

[4:22:24] Voice 9: is here as well all

[4:22:25] Voice 4: right anything you wish to add morgana oh just i have nothing to add

[4:22:31] Voice 4: but here's all questions all right thank you vice chairs questions no questions

[4:22:40] Voice 4: i love that there's a plan it looks great thank you i have no um comments

[4:22:50] Voice 4: I, okay, I do. Forgive me. I'm sorry.

[4:22:56] Voice 4: Going down to the captions on page, sorry, it's scrolling very slowly, 301, I guess.

[4:23:06] Voice 4: um so yeah um the one feedback that i heard is is the statements that are like we've been working

[4:23:20] Voice 4: on updating the trust policy statement for priorities such as reconciliation climate

[4:23:25] Voice 4: change and housing option which i understand is directed from last council's um sort of uh

[4:23:36] Voice 4: what do you call them? Direction? Resolutions and such. But does that kind of give the impression

[4:23:47] Voice 4: that those are the substantial changes to the policy statement? Or do we want to focus more

[4:23:54] Voice 4: on the five goals of the policy statement and all of those goals are going to be updated?

[4:24:01] Voice 4: Because I'm just, I'm a little bit concerned that messaging like that loses things like

[4:24:07] Voice 4: environmental protection island communities you know focusing on those

[4:24:14] Voice 4: three things that's not the only thing that the policy statement is updating so

[4:24:23] Voice 4: I don't think we need to put more words in there I just wondered what you think

[4:24:26] Voice 4: about that

[4:24:28] Voice 6: well

[4:24:30] Voice 9: who wants to have a thought about that so if I understand

[4:24:33] Voice 9: correctly trustee Elliott by the the scope of what this update to the policy

[4:24:39] Voice 9: statement entails has has grown beyond the three priorities that trust council had originally

[4:24:44] Voice 9: identified is that and there there is more to it now well

[4:24:48] Voice 4: it's you know it hasn't been updated in

[4:24:52] Voice 4: 50 years there's there's things that you know of course reconciliation has not been we had no

[4:24:58] Voice 4: policies on reconciliation so that definitely has to be updated but uh does it yeah i think

[4:25:07] Voice 4: the language that updating the trust policy statement to reflect priorities such as

[4:25:12] Voice 4: reconciliation climate change and housing options could be to um yeah it kind of pulls that scope

[4:25:22] Voice 4: down to those three areas we're updating all of the policies in all of the areas with my service

[4:25:35] Voice 17: Yeah, I do agree to a certain extent with the concerns about identifying a short list of priorities as priorities.

[4:25:50] Voice 17: I mean, I think when we say including, that gives a different message than when we say address today's priorities, these three things.

[4:26:00] Voice 17: And so I do take a note of caution from that as well.

[4:26:04] Voice 17: Well, I think the way some of the captions are written, I have no concerns about it all.

[4:26:11] Voice 17: But, for example, address today's priorities, that's a little leery about that.

[4:26:16] Voice 17: And, you know, especially in light of the comments we're getting from the members of the public and some of the organizations,

[4:26:25] Voice 17: I think it's wise to be cautious about how we state priorities, like, in a different caption is meeting today's challenges, like, that's a bit more neutral.

[4:26:44] Voice 17: Like, when we say today's priorities are, that kind of elevates, it's a little less neutral.

[4:26:52] Voice 17: So, I do support some caution around the language we use.

[4:26:55] Voice 17: are um well i don't want to necessarily go through them all and try and edit them all for you but i

[4:27:04] Voice 17: just i

[4:27:05] Voice 17: but i do support the cautious approach around that language for

[4:27:12] Voice 8: that one in particular

[4:27:12] Voice 8: would it work better for you if we just said update to address today's priorities period yeah

[4:27:18] Voice 8: i think i think you're right by sure peterson the other ones where they it references those

[4:27:23] but it says you know such as or like these things but you could shorten that one and just say to

[4:27:28] Voice 8: address today's priorities without necessarily identifying in that caption effect also address

[4:27:33] Voice 17: some of that

[4:27:33] Voice 7: concern yeah

[4:27:35] Voice 17: i think that's that's right and it's not that any of these are it's

[4:27:38] Voice 17: not that there's anything wrong i'm just thinking really from that ultra cautious um point of view

[4:27:46] Voice 17: about you know people misreading the intact here and i think especially around saying

[4:27:56] Voice 17: one thing is a priority or or over another we've certainly heard plenty from the public about

[4:28:01] Voice 17: um when we dare say such things well they

[4:28:07] Voice 4: are priorities um and there are other things that

[4:28:13] Voice 4: that's it like it's not yeah

[4:28:15] Voice 17: it's just i'm just like i say that most of this i don't have any uh

[4:28:21] Voice 17: like this is what this is important issues like or including such as that's just it's just a little

[4:28:29] Voice 17: bit more neutral well

[4:28:30] Voice 4: i think the other thing to think about too is there are some people who are

[4:28:36] Voice 4: following listening and already know what a trust policy statement is but we're hoping to draw in

[4:28:40] Voice 4: and other people too so i think just keeping it as high level and magnetic as possible so that

[4:28:49] Voice 4: we're bringing blue we're trying to include as many audiences and voices and ears that we can

[4:28:58] Voice 4: i really like the second one uh sorry the third one oh there's many ones

[4:29:05] Voice 4: four protect and preserve together i think that kind of wording it's you know contextualizing

[4:29:12] Voice 4: the unique amenities of the islands,

[4:29:13] Voice 4: guns, all decisions, land use, planning,

[4:29:15] Voice 4: and it's being updated to meet today's challenges

[4:29:18] Voice 4: like climate change and housing.

[4:29:19] Voice 4: So that's an example of here's the big scope,

[4:29:22] Voice 4: here's how it works,

[4:29:24] Voice 4: and here's why it's being updated

[4:29:26] Voice 4: and these specific things.

[4:29:28] Voice 4: So that would be more my preference

[4:29:32] Voice 4: than pointing to just these three areas

[4:29:35] Voice 4: as a reason for the update.

[4:29:37] Voice 4: Except we have the preserve and protect

[4:29:38] Voice 4: the unique amenities in the environment.

[4:29:40] Voice 4: again it's preserved to protect the trust area and its unique amenities

[4:29:44] Voice 19: in the environment

[4:29:45] Voice 19: that

[4:29:46] Voice 4: thing sneaks in

[4:29:47] Voice 4: everywhere in the environment i can note to staff look

[4:29:52] Voice 4: carefully look for those yeah because that's where we were causing challenges by doing

[4:30:00] Voice 4: that so I think sensitive to words drawing in this is very wide-ranging you know set off by

[4:30:11] Voice 4: obvious missing elements from 30 years ago but it did refresh and touch all of it yes

[4:30:22] Voice 7: okay

[4:30:23] Voice 9: well maybe without sort of any specific direction for specific changes Morgana and I

[4:30:29] Voice 9: will take a trip through and update some of the language in accordance

[4:30:33] Voice 9: with the conversation we've

[4:30:35] Voice 9: heard here.

[4:30:35] Voice 4: I think we're encouraging you. Yeah and so just looking back at the specific

[4:30:52] Voice 4: posters, how will we be working with trustees to distribute some of these materials? I'm

[4:31:06] Voice 4: But I guess that's a later-day contemplation here, we're just looking at what, yeah, it all looks good.

[4:31:17] Voice 9: We're in the preliminary logistical stages.

[4:31:20] Voice 9: We'll

[4:31:21] Voice 18: figure out the conveyance of the message later.

[4:31:24] Voice 18: I can ask the question around postering, so typically we have an open contract with our minute takers,

[4:31:28] Voice 18: and they're often the ones we rely on to go put up posters in communities.

[4:31:31] Voice 18: do we

[4:31:44] Voice 4: have a contractor for the survey yeah we

[4:31:49] Voice 9: do i guess i can state their name publicly yeah so

[4:31:52] Voice 9: we've um entered into a contract with a firm called be the change who i believe we've worked

[4:31:57] Voice 9: with in the past on some policy related policy statement related work website related website

[4:32:04] Voice 9: related work okay and and i think have been very happy with the products they've produced and so

[4:32:09] Voice 9: So they're going to provide us with advice primarily around the survey designs,

[4:32:13] Voice 9: the draft of the survey, and they'll give us their feedback on suggestion for its improvement

[4:32:17] Voice 9: and also in the design and delivery of the online workshop.

[4:32:21] Voice 4: All right. And when is that scheduled?

[4:32:25] Voice 4: It

[4:32:26] Voice 9: is not yet scheduled.

[4:32:28] Voice 9: I think in our

[4:32:29] Voice 9: preliminary work plan, we would be anticipating October.

[4:32:36] Voice 3: Okay. Okay. Okay.

[4:32:39] Voice 3: okay so any and so the essence of what's here is basically

[4:32:43] Voice 4: what a local trust committee has

[4:32:45] Voice 4: requested it's presented materials we encourage you to innovate away do we want to reach out

[4:32:54] Voice 4: to bone municipality again and i'm sorry that's right well we'll go with your question do you

[4:32:59] Voice 4: want to reach out to bowen again

[4:33:03] Voice 6: it

[4:33:06] Voice 18: had occurred to me that perhaps we could wait till it's past

[4:33:09] Voice 18: first reading there is a six-month engagement window um so once we have some certainty it's

[4:33:14] Voice 18: past first reading, and we have

[4:33:16] Voice 18: certain engagement underway, it had occurred to me

[4:33:17] Voice 18: then there might be an opportunity to reinitiate

[4:33:20] Voice 18: that through the six months, and if

[4:33:22] Voice 18: they wanted to then request an event, we could

[4:33:24] Voice 18: fit that into the schedule. That's

[4:33:26] Voice 18: what had occurred to me, but certainly

[4:33:27] Voice 18: happy to take your direction if you want to reach out

[4:33:29] Voice 18: sooner.

[4:33:33] Voice 18: Does that make sense?

[4:33:35] Voice 4: A

[4:33:35] Voice 19: reasonable approach.

[4:33:39] Voice 4: No?

[4:33:41] Voice 4: No one else?

[4:33:42] Voice 4: All right, then.

[4:33:45] Voice 4: So we have...

[4:33:47] Voice 4: Resolution on page 296.

[4:33:50] Voice 4: Go ahead, Vice Chair Elliott.

[4:33:57] Voice 4: It moves that the Executive Committee approve the proposed Policy Statement Amendment Project Communications and Engagement Work Plan.

[4:34:05] Voice 4: Which one of these is amended?

[4:34:07] Voice 4: Well, we didn't amend the plan.

[4:34:11] Voice 4: Okay.

[4:34:13] Voice 4: Seconded by, no, Vice Chair Peterson beat you on the second.

[4:34:18] Voice 4: Any discussion?

[4:34:20] Voice 4: I'll call the vote then.

[4:34:21] Voice 4: All those in favor?

[4:34:22] Voice 4: That carries.

[4:34:24] Voice 4: All right, thank you very much.

[4:34:26] Voice 4: You're welcome.

[4:34:27] Voice 4: Thanks, bye.

[4:34:32] Voice 4: Okay, so now moving on to the next item

[4:34:35] Voice 4: is the History and Heritage Conservation Grants and Aid Program.

[4:34:39] Voice 4: 10.1.2.2 on page 303.

[4:34:44] Voice 4: Oh my goodness.

[4:34:46] Voice 4: Who's

[4:34:46] Voice 18: going to present this?

[4:34:48] Voice 18: Director Schrader.

[4:34:50] Voice 18: Thank you, Chair.

[4:34:50] Voice 18: I've actually asked if our program coordinator,

[4:34:53] Voice 18: Chloe Straw, would be willing to present.

[4:34:55] Voice 18: Excellent.

[4:34:56] Voice 1: Please proceed.

[4:34:58] Voice 1: Good afternoon, Executive Committee and staff.

[4:35:01] Voice 1: So yes, you have before you a request for decision for our History and Heritage Conservation Grants and Aid Program.

[4:35:07] Voice 1: The purpose of the program is to provide modest financial assistance to non-profit organizations

[4:35:13] Voice 1: or First Nations engaging in activities to increase public awareness,

[4:35:18] Voice 1: understanding and appreciation of the history and heritage of the Islands Trust Area,

[4:35:22] Voice 1: including the history and cultural heritage of Indigenous peoples on the islands,

[4:35:27] Voice 1: as well as to provide modest financial assistance to non-profit organisations or First Nations

[4:35:32] Voice 1: engaging in the conservation of heritage property, cultural heritage areas or archaeological sites

[4:35:38] Voice 1: in the Islands Trust area. So the deadline for applications was April 30th. A total of 10

[4:35:45] Voice 1: applications that met the program's eligibility criteria were received and together these

[4:35:50] Voice 1: These applications amount to a total ask of $37,317, and there's a total budget of $6,000 for the program.

[4:36:00] Voice 1: As stated on the website, most grants are expected to be in the $1,000 to $2,000 range.

[4:36:06] Voice 1: And the History and Heritage Conservation Grants and Aid Program policy states that staff will provide the relevant local trustees an opportunity to provide feedback on each funding application prior to executive committee's review.

[4:36:20] Voice 1: So you will have received a late agenda item just yesterday

[4:36:23] Voice 1: outlining those comments received from local trustees.

[4:36:26] Voice 1: All

[4:36:31] Voice 4: right, trustees, how would you like to go about this discussion?

[4:36:36] Voice 4: Vice Chair Peterson.

[4:36:37] Voice 4: Can

[4:36:37] Voice 17: we add a whole bunch more funding at the last minute?

[4:36:40] Voice 17: No, this is going to be really difficult.

[4:36:45] Voice 17: I read through each of these in detail a couple of times.

[4:36:48] Voice 17: There's a lot of amazing work proposed here.

[4:36:52] Voice 17: Here, unfortunately, we have nowhere near the amount of money budgeted, even if we're

[4:36:58] Voice 17: to divide it evenly between all the applicants.

[4:37:02] Voice 17: That's, you know, we've got some tough decisions here.

[4:37:08] Voice 4: This is tough.

[4:37:09] Voice 4: So I propose we start by eliminating some obvious ones, and then we can discuss the

[4:37:15] Voice 4: merits of the ones that, you know, have strong, the strongest, I would say, the criteria that

[4:37:23] Voice 4: meets or strongest potential of meeting the criteria and then we decide the amounts would

[4:37:30] Voice 4: that be a good way sure to do it

[4:37:35] Voice 6: yeah

[4:37:36] Voice 17: i would just say that like one thing i did notice is that

[4:37:39] Voice 17: some of the applications um did a more in-depth job of um describe the section on describing how

[4:37:52] Voice 17: it supports the analyst trust object policy statement plan part so that would be one of the

[4:37:59] Voice 17: in this difficult decision making space that would be one of the things that i would suggest that

[4:38:04] Voice 17: might inform help inform our decision it's like when some dug into it pretty deep and got pretty

[4:38:10] Voice 17: specific and others less so um but yeah this is going to be hard no matter how we do it so

[4:38:18] Voice 4: so you wanted to start with an elimination process is that uh we have some agreement on who

[4:38:24] Voice 4: we're removing well we're not eliminating from consideration i think is the word

[4:38:29] Voice 4: so before we do that though i think establishing criteria is important so what you suggested is

[4:38:37] Voice 4: is super important i also put a high value on if the organization has detailed how they would

[4:38:44] Voice 4: spend the money um so for instance the ones that said you just want to do this but we have they

[4:38:53] Voice 4: They hadn't established, you know, a point person or directed how that work was going to be done.

[4:38:58] Voice 4: It was just sort of, it's sort of in a pre-development stage and not quite ready for funding, for instance.

[4:39:07] Voice 4: So the ones that were very focused and had either a program or a specific, yeah, the way that they laid out how they would use the grant, I would say is an important criteria.

[4:39:28] Voice 4: And then I would say impact, if we're going to look at granting money where it will, you know, this very small amount will make an impact, is important.

[4:39:43] Voice 4: So those are the three criteria that I would hold.

[4:39:56] Voice 4: The other way around, who do you believe meets that criteria best?

[4:40:00] Voice 4: Let's go that way then.

[4:40:02] Voice 4: then I'm going to do your one that I feel I'm going to go around and either add to the list

[4:40:11] Voice 4: and then narrow it down. Sure. Um, I, I would be prepared to support these Sakaia's restoration

[4:40:20] Voice 4: initiative. Um, I'm familiar with their work and they had a very specific, um, goal of, of

[4:40:28] Voice 4: sort of getting elders and teachers on buses out to these important areas in, I can't remember

[4:40:39] Voice 4: which island it's on, is it Penders? Penders, yeah. The Leskete Community Association,

[4:40:46] Voice 4: not just because I'm familiar with the project, but it's, it's, I think the impact that it has

[4:40:54] Voice 4: is pretty comprehensive. The Saturnus Scribblers, it's a very focused, very small project,

[4:41:05] Voice 4: small amount of money. It is conserving their heritage. Gabriela Arts Council, of course, will

[4:41:15] Voice 4: speak strongly in support of. It does bring together three different organizations, the

[4:41:24] Voice 4: museum and the Arts Council and the Breaking Bannock program which has been doing incredible

[4:41:29] Voice 4: work connecting the knowledge holders and elders and really bringing these cultures together. So

[4:41:37] Voice 4: that was a good focused project. And I thought also the Hornby Island, their collection of

[4:41:48] Voice 4: settler photographs might that's sort of a small ask and um fairly good good project

[4:42:01] Voice 4: yeah so those would be the ones that i'd point to first all right david did you have some well

[4:42:07] Trustee Maude: i don't know if i have reverse logic or what it is when we identify one to two thousand dollars

[4:42:14] Trustee Maude: it sort of has a bit of a guideline like the the five thousand dollar requests just seem to fall

[4:42:21] Trustee Maude: so far outside of what I think we started with.

[4:42:26] Trustee Maude: And so coincidentally, I basically,

[4:42:29] Trustee Maude: I looked at the Southern Gulf Islands Community Resort Center

[4:42:33] Trustee Maude: for $2,500, the Eddie Riemann Memorial Library at $450,

[4:42:39] Trustee Maude: and the Gabriel de Alvarez Council at $2,667,

[4:42:43] Trustee Maude: which kind of adds up to the $6,000.

[4:42:47] Trustee Maude: um that worked for me um

[4:42:50] Trustee Maude: because like i didn't really understand if we partially fund the five

[4:42:55] Trustee Maude: thousand dollar request if that would have any impact at all right

[4:42:58] Voice 3: but

[4:42:59] Trustee Maude: those those three

[4:43:00] Voice 3: kind

[4:43:01] Trustee Maude: of ticked my boxes as far as i like the the content of the proposals and the dollar requests

[4:43:07] Trustee Maude: i thought were reasonable given what what the request was so that's where i landed

[4:43:11] Voice 7: thank you

[4:43:12] Voice 7: very much um trustee yeah

[4:43:16] Voice 17: i've tried to look at this from a number of different uh cases i think

[4:43:22] Voice 17: uh vice chair maude identified one of the sort of outstanding questions from my point of view is

[4:43:28] Voice 17: we have a request for five thousand is is a thousand useful um and and and i guess the way

[4:43:39] Voice 17: we've set that this up it's just not really clear in these applications um so i did also have an

[4:43:47] Voice 17: certainly an initial inclination to go well some of these smaller ones are are uh fairly discreet

[4:43:54] Voice 17: and we know we can supply their full ask um that said there's as i said at the outset this is uh

[4:44:03] Voice 17: that it's not easy there all of these are look like great projects i guess um one well there's

[4:44:14] Voice 17: a couple that to me um a little bit concerned about the uh the musqueam uh request um perhaps

[4:44:27] Voice 17: not taking place within the island's trust area um so it was not that was a little bit on my

[4:44:35] Voice 17: doubtful one and much as the Galliano Club application has like lots of great

[4:44:45] Voice 17: stuff attached to it that request is for a contribution to a concrete foundation

[4:44:53] Voice 17: which worthy as it is it's going to be a fairly small drop in the bucket to that

[4:45:04] Voice 17: fairly substantial project. I feel like that one is not in danger of not happening if we don't fund

[4:45:10] Voice 17: it. Yeah, I didn't come to a short list. I apologize, but it's tough.

[4:45:26] Voice 18: Director Freider.

[4:45:27] Voice 18: Sure, if I could just clarify on page three of the late item that was submitted, it is clarified

[4:45:33] Voice 18: that Musqueam has clarified that indeed they do work on Bowen Island and the

[4:45:37] Voice 18: Gambier Local Trust Area is also within their area of interest.

[4:45:43] Voice 19: Okay, yeah, that's helpful.

[4:45:48] Voice 7: What do you think?

[4:45:51] Voice 3: Oh, I hate these things.

[4:45:54] Voice 4: I think as we

[4:45:57] Voice 4: continue to refine this process, I've watched this process unwind over the

[4:46:03] Voice 4: the last six years when we first got the authority to give this grant it was when applications would

[4:46:11] Voice 4: just show up and then we went to the structured process of having a deadline so I think again

[4:46:18] Voice 4: we're going to have a I think we should we've got a tight budget of six thousand and we want to set

[4:46:23] Voice 4: the expectations and we're only going to give a maximum of two thousand or something is the

[4:46:28] Voice 4: the largest grant, but the more information we can put in our grant process, then we have

[4:46:35] Voice 4: more suited, more fitting ones.

[4:46:38] Voice 4: So, you know, this is an evolution of a fund that's new to us.

[4:46:43] Voice 4: I absolutely support and agree that this is good work.

[4:46:47] Voice 4: You know, this is money going to something that makes benefit in the community.

[4:46:54] Voice 4: And it's nice to see our logo show up.

[4:46:57] Voice 4: But I think when we were up on Laskini recently,

[4:47:00] Voice 4: looking at all the work from the archaeology project,

[4:47:02] Voice 4: and there are a lot of logos up there, but not ours.

[4:47:07] Voice 4: And I think those are places that we belong

[4:47:10] Voice 4: and we should be involved.

[4:47:12] Voice 4: So even if it is only a $1,000 or $2,000 grant,

[4:47:15] Voice 4: if it helps the community make a project viable.

[4:47:20] Voice 4: So that said, today's either the ones

[4:47:27] Voice 4: ones that do fit, make it easy to some extent.

[4:47:33] Voice 4: But warranty fits too,

[4:47:36] Voice 4: so I think we can have a hard discussion there.

[4:47:48] Voice 4: Yeah, but it's not just about the money.

[4:47:50] Voice 4: I'd be comfortable allocating $1,000 or $1,500

[4:47:54] Voice 4: if the grant application was focused.

[4:47:57] Voice 6: some

[4:47:58] Voice 4: of them don't break out what they would spend the money on for instance the

[4:48:03] Voice 4: galliano museum wanting to operate you know every day and also you know have a an indigenous

[4:48:12] Voice 4: coordinator you know and they're just applying for that you know the full amount of five thousand

[4:48:17] Voice 4: dollars we have no way of knowing if a thousand dollars would help which aspect of their request

[4:48:22] Voice 4: So I think that those two, as well as the Summit Foundation, which is such a small portion of a pretty big project that wouldn't result in the impact that we want to see.

[4:48:37] Voice 4: So can we have discussion on the Stace Respiration Initiative?

[4:48:43] Voice 4: Where is that going again?

[4:48:49] Voice 4: It's St. Mitch Leaders, CRC.

[4:48:54] Voice 4: I'm assuming this is on Pender.

[4:48:56] Voice 4: It doesn't actually say.

[4:49:00] Voice 4: It is Pender.

[4:49:01] Voice 4: It is.

[4:49:02] Voice 4: I

[4:49:02] Trustee Maude: think the office is located on Pender.

[4:49:04] Trustee Maude: I don't think it's specific to Pender.

[4:49:09] Voice 4: Well, they've been doing a lot of work.

[4:49:11] Voice 4: you know signing signage wise and and education wise and engaging with satanich elders so i'm

[4:49:19] Voice 4: pretty sure that's where oh yeah it says bringing with satanich youth to pender for ceremonies to be

[4:49:25] Voice 4: held so this is for engaging with satanich elders and artists to select appropriate locations and

[4:49:35] Voice 4: wording for sinshoth and place names and artistic installations it will be used to rent buses pay

[4:49:41] Voice 4: for ferries and to organize these renaming events so actually that's a good question is

[4:49:49] Voice 4: grant money to organize to pay for logistics rather than you know infrastructure or a

[4:50:00] Voice 4: presentation is that kind of fit um

[4:50:04] Voice 18: the policy basically states that the purpose is to provide

[4:50:12] Voice 18: Provide financial assistance to increase public awareness, understanding, and appreciation.

[4:50:16] Voice 4: Public understanding, awareness, and appreciation.

[4:50:19] Voice 4: Okay.

[4:50:20] Voice 4: That's fairly broad.

[4:50:22] Voice 4: Yeah.

[4:50:23] Voice 18: And also, too, and then the second purpose is actual conservation of property areas or sites.

[4:50:30] Voice 4: Okay.

[4:50:33] Voice 4: I do love this CEDEAS project.

[4:50:39] Voice 4: It's really doing great work.

[4:50:43] Voice 4: I would support, and it's not just because I love it, it's

[4:50:46] Voice 4: very articulate and clear, I would support that one. And the Gabriela one, you mentioned this

[4:50:55] Voice 4: Gribbler, the Saturna one? Yeah.

[4:51:00] Voice 6: And

[4:51:01] Voice 4: then what's the 1500s, the Hornby potentially as well?

[4:51:06] Trustee Maude: Which was the Hornby? There's something.

[4:51:11] Voice 17: One is about the audio recording archive and the other one is about the preserving this

[4:51:22] Voice 17: photographs.

[4:51:25] Voice 7: Right.

[4:51:29] Voice 4: Yeah.

[4:51:30] Voice 4: The audio recording one looks too vague.

[4:51:37] Voice 4: We used to cover the cost of a sound engineer to record and edit this story, but they haven't

[4:51:49] Voice 4: made they don't say that they've contacted indigenous knowledge keepers it's like if they

[4:51:53] Voice 4: get the grant money then they will do this work which if i understand how long it takes to connect

[4:52:01] Voice 4: with people who are willing to share their stories on audio recordings it could be a long time yeah

[4:52:09] Voice 17: i would also say that was one of my considerations when i was looking through these earlier is there

[4:52:14] Voice 17: are some that have already identified um their indigenous uh participants or partners and and

[4:52:23] Voice 17: there's as you see around this one some that are like well if we get the money we'll do the work

[4:52:28] Voice 17: um so that's also kind of was a factor when i was trying to trying to evaluate these and prioritize

[4:52:34] Voice 17: them with little limited success um while i've got the floor i just want to make a quick note

[4:52:43] Voice 17: out as far as the trustee comments on these. I misread the email and noted no concerns. That

[4:52:53] Voice 17: was me. I in fact do strong my support. I'm just saying the strong support comes from my other

[4:53:00] Voice 17: trustee and I just misread the email and did not give it the full endorsement that I would have

[4:53:07] Voice 17: if I would have read it correctly.

[4:53:13] Voice 4: Sure.

[4:53:15] Voice 4: What if we offer 1,500 for the Hornby Island Society?

[4:53:20] Voice 4: I mean, it's not really connected

[4:53:23] Voice 4: to First Nations engagement,

[4:53:24] Voice 4: but it is heritage and history.

[4:53:28] Voice 4: 2,000 to the Gabriela Arts Council.

[4:53:31] Voice 4: 2,000 to the Sapiens Restoration Initiative.

[4:53:36] Voice 4: And then would there be 450 left over

[4:53:42] Voice 4: for the Saturnia sounds like that would add up yeah

[4:53:45] Voice 19: works

[4:53:50] Voice 5: for me does that work yeah I mean

[4:53:58] Voice 17: I'm inclined just off the bat the Saturnia one being small just to say less let's fund that and

[4:54:08] Voice 17: it it's uh it's a discreet project and we know we can fully fund their request

[4:54:18] Voice 17: I'm definitely in support of that one, I'm doing the rest of this this time, but I see

[4:54:28] Voice 17: Director Frieder.

[4:54:29] Voice 17: Just

[4:54:29] Voice 18: if it helps your decision I'll just remind you of the only criteria you have in the policy

[4:54:33] Voice 18: is the merits of the activities being proposed and then the preserve and protect mandate,

[4:54:39] Voice 18: policy statement, the strategic plan and the reconciliation declaration.

[4:54:43] Voice 18: You're meant to see how they align with those things.

[4:54:46] Voice 18: So as you know keep those four things in mind, does it align with the preserve and protect

[4:54:49] Voice 18: PEC mandate does align with the general theme policy statement, is a term mentioned as a

[4:54:54] Voice 18: theme of the strategic plan, and again, does it align with reconciliation?

[4:55:02] Voice 4: So I kind of have a question about the Hornby Island project, then.

[4:55:06] Voice 4: Is that it?

[4:55:12] Voice 4: Or I wanted to call you planner strong.

[4:55:14] Voice 4: Chloe, do you have any feedback based on your conversations with the applicants, or you

[4:55:20] Voice 4: just sort of collected all their documents, and do you have a sense of which ones are

[4:55:27] Voice 4: feasible?

[4:55:30] Voice 1: I haven't had a conversation with all of the applicants to answer your question, Vice Chair Elliott.

[4:55:35] Voice 1: I would say in thinking about potential, you know, criteria for screening and to guide you in this decision making that I was thinking along the same lines of readiness to actually complete the objectives, to complete the activities, as well as as Director Frater just mentioned, you know, the alignment with those kind of key objectives of increasing public awareness.

[4:56:01] Voice 1: um i and as well as the the applications that do mention partnerships with first nations those that

[4:56:09] Voice 1: clearly name specific individuals or where relationships are already in place i think

[4:56:14] Voice 1: again that that readiness to do the work um knowing that the funds would need to be spent

[4:56:19] Voice 1: by the end of the fiscal year um and for i i can't give you much more than that

[4:56:30] Voice 1: apart from you know some have also included letters of recommendation in support of their

[4:56:36] Voice 1: application I'm taking notes as I follow along this conversation for you know potential refinements

[4:56:43] Voice 1: to the application for example we didn't ask for a detailed breakdown of a budget so I think those

[4:56:50] Voice 1: that that would be something worth adding to the application form to have a clear indication of

[4:56:55] Voice 1: how funds will be spent and then when we're needing to um you know only fund partial um

[4:57:03] Voice 1: amounts of what what applicants have asked for that we know okay at least they're going to be

[4:57:07] Voice 1: able to you know maybe get to phase one phase two of their activities um in the funding that

[4:57:12] Voice 1: we can provide yeah

[4:57:13] Voice 19: so

[4:57:14] Voice 1: very open to feedback on how we can strengthen this application process

[4:57:18] Voice 1: us

[4:57:18] Voice 6: did we discuss

[4:57:26] Voice 4: the bowen island museum and archives one nope not

[4:57:29] Voice 17: in any depth because it

[4:57:31] Voice 4: has strong support from trustees it was just uh my consideration was we they're asking for the

[4:57:40] Voice 4: full 5 000 to fund you know so if you give only a thousand or two thousand would they even be able

[4:57:46] Voice 4: to do a sign um to me that project kind of looks like it would be all in the thing but

[4:57:54] Voice 17: it could be

[4:57:55] Voice 17: on this point i i wonder um in terms of our process what level of urgency we have

[4:58:02] Voice 17: is it possible is it reasonable to consider recontacting the applicants and ask this question

[4:58:11] Voice 17: um i mean i don't you know there's there's clearly the the uh the uh saturn one is discreet

[4:58:22] Voice 17: and they're asking a certain amount we're talking about doing that but there's a number of them that

[4:58:27] Voice 17: are asking for the five thousand are are any of them essentially non-starters if they don't get

[4:58:34] Voice 17: the full amount i mean it would help the decision making if we knew this

[4:58:39] Voice 4: i think the terms are that

[4:58:43] Voice 4: we decided may right and they need to spend the money before the end of the fiscal so if we delay

[4:58:48] Voice 4: then it doesn't give the people much time

[4:58:51] Voice 18: i can give you the policy guidance that you have in

[4:58:55] Voice 18: your policy from trust council which is that um the deadline was to be april 30th they will be

[4:59:00] Voice 18: considered by executive committee once a year in may if there are funds remaining after the in the

[4:59:05] Voice 18: budget after the may allocation executive committee may initiate a second round of applications

[4:59:09] Voice 18: for september 30th to be considered in october so that's the guidance that you have from trust

[4:59:15] Voice 18: council that said should you know this isn't really our first time delivering this program

[4:59:19] Voice 18: more formally if you don't have the information you need to make a good decision certainly we

[4:59:23] Voice 18: could recontact applicants and bring it back to you but again we'd likely want to do it at that

[4:59:27] Voice 18: meeting before trust council because people may have plans to initiate their projects this year

[4:59:31] Voice 18: and if we're to wait a number of months it may jeopardize the ability to achieve it by march

[4:59:37] Voice 17: certainly i understand yeah i

[4:59:38] Voice 17: just i'm finding it harder to make the decision because i don't want

[4:59:42] Voice 17: to like if if we're considering giving a partial amount but it's not going to aid the project then

[4:59:52] Voice 17: let's not do that but we don't really have i don't feel like i have the information for that

[4:59:58] Voice 7: yeah

[4:59:58] Voice 8: i was gonna say i think

[5:00:00] Voice 8: couple of things. One, it's best, I think, to go with the completeness of the application that

[5:00:06] Voice 8: you've got. But one option to that question would be if you decide to offer a partial amount,

[5:00:13] Voice 8: so if they've requested $5,000 and we only have $1,000 left available, you could, in the

[5:00:19] Voice 8: communication to them, unless Director Frater tells me otherwise, you could say, because of

[5:00:25] Voice 8: our limited budget, we have awarded you $1,000 towards your project. If you do not think that

[5:00:31] Voice 8: your project is going to be able to proceed with that limited funding please advise us because we

[5:00:35] Voice 8: may then reconsider our decision and

[5:00:37] Voice 8: reallocate that funding to a project that can proceed

[5:00:39] Voice 8: which gets you to the answer you're looking for just a little a little slower potentially right

[5:00:45] Voice 8: but it allows them then to make the call whether or not because we don't to your point we don't

[5:00:49] Voice 8: want to also allocate funding then that begins up getting left on the table or not used yeah

[5:00:54] Voice 8: yeah yeah so

[5:00:56] Voice 4: we're gonna make decisions today

[5:01:01] Voice 4: so i'm happy making decisions i like this i like the fact that we have lots um the ones that are

[5:01:07] Voice 4: the most complete i will i would suggest gabriella arts council could probably do with two thousand

[5:01:16] Voice 4: dollars i see some like funding for sounder ads and the bus that's going to be well that's that's

[5:01:27] Voice 4: tricky but I actually would then change my mind from the New Horizons Society Hornby New

[5:01:36] Voice 4: Islands Society which is 1500 and ask if the Bowen Island Museum and Archives would be able to

[5:01:46] Voice 4: achieve what they want with that with 1500 and then go with the Eddie Reed

[5:01:53] Voice 4: the Southern Gulf Islands Community Resources Center for $2,000, Eddie Reed for $450,

[5:02:06] Voice 4: Gabriel Arts Council for $2,000, and then the Bowen, ask if they, if they can do something

[5:02:16] Voice 4: with $50,000.

[5:02:20] Voice 4: How does that sound?

[5:02:21] Voice 4: I

[5:02:25] Voice 17: would feel like I was being remiss if I did not advocate for some funding going to

[5:02:29] Voice 17: to the Muskegee Archaeology Project.

[5:02:33] Voice 3: Which we

[5:02:34] Voice 17: know has produced lots of results.

[5:02:37] Voice 17: I don't actually know.

[5:02:39] Voice 17: Sidebar, I don't know if any of you followed the link

[5:02:43] Voice 17: in the support letter from Andrew Fall

[5:02:45] Voice 17: to the other project that was done that Jay Lepofsky did.

[5:02:51] Voice 17: It's really cool.

[5:02:52] Voice 17: Check it out.

[5:02:53] Voice 4: Okay.

[5:02:54] Voice 4: And I'm with you.

[5:02:55] Voice 17: I

[5:02:56] Voice 4: that project is absolutely and we haven't contributed anything that's true so there are

[5:03:06] Voice 3: a lot of ferry rides

[5:03:07] Voice 4: well they did articulate their proposed budget breakdown so that's on page

[5:03:10] Voice 4: 349 digitization of archival materials we could offer 1500 for that that's a specific um

[5:03:21] Voice 4: and that's directly like concerning hair research and yeah

[5:03:30] Voice 7: I agree with you I'd like to see us

[5:03:33] Voice 7: support that project and speaking better well

[5:03:56] Voice 17: who's got the spreadsheet

[5:03:59] Voice 17: I mean

[5:04:01] Voice 4: that that makes sense because then you know they could use the 1500

[5:04:05] Voice 4: So there's no

[5:04:07] Voice 4: question there, you just offer the $1,500.

[5:04:09] Voice 4: Yeah.

[5:04:10] Voice 4: Yeah.

[5:04:10] Voice 4: So, Skeedy Art Project for Intentionalization of Unfinable Materials, Gabriel Arts Council.

[5:04:21] Voice 4: Because I know they, you know, $2,000 would definitely help make that event happen.

[5:04:26] Voice 4: They could probably juggle the budget to get Citeus for $2,000 and Scribbler for $450.

[5:04:37] Voice 4: 50 and that's, who gets the extra $50?

[5:04:40] Voice 4: More coffee for David.

[5:05:22] Voice 7: 50, normally we don't have to do this.

[5:05:30] Voice 4: No, I think that's fine.

[5:05:35] Voice 3: We don't have to, 50 is in the ballpark there.

[5:05:39] Voice 3: So I

[5:05:39] Voice 4: don't think we have to nail out the 50 bucks.

[5:05:41] Voice 4: So, $2,000 to the CEDASIS restoration initiative, 2,000 to the Gabriel Arts Council, 1,500 to

[5:05:58] Voice 4: the Loschini Archaeology Project for digitization of archival materials and productivity for

[5:06:12] Voice 4: Well, I would suggest for Laskini we just say, they have three projects for $1,500,

[5:06:17] Voice 4: so I would just

[5:06:18] Voice 5: say $1,500

[5:06:19] Voice 4: to Laskini, and I think that way they can choose the project

[5:06:23] Voice 4: that they're ready to go with.

[5:06:25] Voice 20: Wait, it's not a

[5:06:27] Voice 4: Laskini project, because it dropped.

[5:06:39] Voice 7: it's

[5:06:40] Voice 17: eddie something or other

[5:06:51] Voice 4: any disagreement on that approach

[5:07:01] Voice 7: did

[5:07:05] Trustee Maude: we just lose

[5:07:06] Voice 4: our internet yeah

[5:07:08] Trustee Maude: did you use the

[5:07:08] Voice 4: internet maybe that's what it is no

[5:07:12] Trustee Maude: So, I think you need to make me host.

[5:07:15] Voice 4: You can make yourself co-host.

[5:07:18] Voice 4: Hold on, we're having some technical difficulties here in the room, just for a moment.

[5:07:23] Voice 4: Okay, so the

[5:07:24] Voice 4: executive committee allocated for fiscal year 2025-26, you got it.

[5:07:30] Voice 4: I can claim, let's see.

[5:07:32] Voice 4: Please hold.

[5:07:35] Voice 20: We're

[5:07:35] Voice 4: not sure what's happening, but I'm there.

[5:07:38] Voice 20: My everything just froze.

[5:07:42] Voice 20: I'm

[5:07:42] Voice 19: going to

[5:07:47] Voice 7: go and read the block.

[5:07:53] Voice 7: Thank you.

[5:07:55] Voice 7: How

[5:07:56] Voice 4: is it the one person who controls all the administrative threads?

[5:07:59] Voice 4: It's the computer that keeps breaking down.

[5:08:04] Voice 5: Can you confirm

[5:08:05] Voice 19: if you can still hear us?

[5:08:10] Voice 1: Yes, I can. I

[5:08:12] Voice 1: can still hear you just fine.

[5:08:14] Voice 1: okay

[5:08:15] Voice 4: all right so give uh alex a moment to uh very soon she's taking this so are we hearing

[5:08:24] Voice 4: any we've got general agreement on this approach i

[5:08:27] Voice 17: think we should just allocate the fifty dollars

[5:08:28] Voice 17: and spend it all also yeah any meeting my name oh uh let's see one of the of what they asked

[5:08:38] Voice 17: let's go 1550 for little scooty

[5:08:39] Voice 4: okay that sounds good all right

[5:08:52] Voice 4: so we have

[5:08:53] Voice 4: a draft motion here we haven't we haven't she was catching that

[5:08:58] Voice 4: go ahead we're going

[5:09:01] Voice 3: to hear what they've read

[5:09:03] Voice 18: so what she had before the freeze what she had noted was that executive

[5:09:07] Voice 18: executive committee allocate for fiscal year 25-26, $1,500 to support the Leskeetee Community

[5:09:13] Voice 18: Association, $2,000 to support the Gabriela Arts Council, $2,000 to support the Southern

[5:09:19] Voice 18: Gulf Islands Community Resources Center, and $450 to support the Eddie Reed Memorial Library.

[5:09:27] Voice 18: And we'll change the Leskeetee

[5:09:29] Voice 4: Art Project to $50. Increase it $50. All right, who's going to

[5:09:34] Voice 4: to make that motion trustee elliott do we i love giving money away well i think it's been read out

[5:09:42] Voice 4: i guess we can go with what was just read out and um is there a second second by uh vice german

[5:09:49] Voice 4: any discussion we have alex we've got a motion we've got people taking notes so we've got it

[5:09:56] Voice 4: captured all

[5:09:58] Voice 17: right i would just say wow um hard decision thanks for getting us there everybody

[5:10:04] Voice 17: And all of those projects that didn't get there today and the trustees that are advocating for it will get more money.

[5:10:21] Voice 18: So knowing that we're struggling administratively, what we may do a few minutes is note the project name in the motion as well

[5:10:26] Voice 17: as in the organization.

[5:10:27] Voice 18: So you may see that in your minutes, just for

[5:10:29] Voice 18: more transparency.

[5:10:30] Voice 18: I would hope so.

[5:10:32] Voice 18: All right.

[5:10:33] Voice 4: If there's no further discussion, I'll call the vote.

[5:10:34] Voice 4: All those in favor?

[5:10:35] Voice 4: waiver and that carries thank you trustees lots of work and we'll we'll get this process down yes

[5:10:42] Voice 18: i'll just say that

[5:10:43] Voice 18: shortly staff have to begin prompting you to think about your budget for the

[5:10:46] Voice 18: next fiscal year so you may want to turn your minds to what level of what level of budgeting

[5:10:51] Voice 18: do you want to do for next year we won't need that now but towards august sometime we'll be

[5:10:55] Voice 18: speaking with you around that

[5:10:56] Voice 4: okay all right we're going to move on to item 11.3.1 the housing needs

[5:11:03] Voice 4: report briefing on page 369 this is a

[5:11:11] Voice 10: straightforward one-page briefing this

[5:11:18] Voice 10: is a forward of a resolution from the Regional Planning Committee to the

[5:11:21] Voice 10: executive me and the resolution basically the Regional Planning

[5:11:30] Voice 10: committee uh received the housing needs report which was done for all the local trust committees

[5:11:35] Voice 10: um they found that the information was not helpful and um i don't think it was necessarily

[5:11:42] Voice 10: it was not a statement about the contracture it was a statement about the process that they had

[5:11:47] Voice 10: to go through and how the information did not appear to reflect what is known to trustees

[5:11:55] Voice 10: well on the islands themselves so the regional planning committee want the ec to know this

[5:12:00] Voice 10: and now you know this and i'll leave it there all

[5:12:08] Voice 4: right vice chair peterson good of regional

[5:12:11] Voice 17: planning uh committee to bring this to our attention i i think any of us that have looked

[5:12:17] Voice 17: at these in any depth already knew that but uh appreciate the the uh the diligence and in fact

[5:12:26] Voice 17: not only saying the lack of confidence it's usefulness and but adding the belief that it

[5:12:33] Voice 17: could cause harm because i think that's there's yeah obviously the contractor is not in in charge

[5:12:42] Voice 17: of um setting out the methodology that's province and

[5:12:47] Voice 4: well go ahead i'm i've taken a long back look

[5:12:54] Voice 4: at the process that our PC and the opportunity that we did have to comment and direct the

[5:13:00] Voice 4: contractor to community groups. But I have questions about whether the province's methodology

[5:13:09] Voice 4: was a formula, was a requirement, or was guidance. Because I've heard different things that it was

[5:13:19] Voice 4: was guidance and some say it was formula and we were restricted to that um because we we had all

[5:13:30] Voice 4: of this data we have all of these reports we've got housing needs assessment or not as assessments

[5:13:38] Voice 4: but we had breakouts for every island based on the last census data what we could have done

[5:13:45] Voice 6: I

[5:13:46] Voice 4: wonder could we have directed that grant money to be spent on engaging like

[5:13:55] Voice 4: a consultant in each community to collect corollary data that was needed

[5:14:02] Voice 4: because we had the census data like and the way that the consultant produced the

[5:14:08] Voice 4: report is awful it's unusable it's and the reason it causes harm is because now residents who are

[5:14:19] Voice 4: already in vulnerable situations i can't even ask them to write letters saying they need

[5:14:25] Voice 4: support because evidently we only need 27 rental units on gabriela for the next 20 years like

[5:14:32] Voice 4: Like it just pushes everything off to the side

[5:14:38] Voice 4: as if the status quo as represented in the census data

[5:14:42] Voice 4: is okay and is adequate.

[5:14:45] Voice 4: And I'm so disappointed.

[5:14:48] Voice 4: I wish we'd taken more of a leadership role

[5:14:51] Voice 4: and directed that grant money to collect real,

[5:14:54] Voice 4: on the ground, community informed information.

[5:15:00] Voice 4: So that's why this came forward with such a strong signal of not supported, no support.

[5:15:07] Voice 4: Vice Chair Peterson?

[5:15:09] Voice 17: Well, and to your point about how we spent the grant money, I believe it was Chair Patrick

[5:15:16] Voice 17: had done a little bit of work with a formula.

[5:15:22] Voice 17: The heart of all.

[5:15:24] Voice 17: And I believe our conversation was that for almost nothing, we could have got nearly the same results without, yeah, like really, really close.

[5:15:35] Voice 17: So I think Vice Chair Elliott's point is well taken, and I don't know what message we can send to future council on the next time this comes up, but hopefully there will be some level of institutional memory for your staff, if not through trustees.

[5:16:00] Voice 17: But considering the significant amount of money that was expended from the grant and the dubious value of the results, certainly I don't think we could have done worse by taking an alternative approach to gathering the data, such as the one mentioned by Vice Chair Elliott here.

[5:16:22] Voice 17: So pretty disappointing all in all.

[5:16:24] Voice 17: all

[5:16:25] Voice 4: i think we have a i mean the report has to be transferred or sections of the report has to

[5:16:32] Voice 4: be transferred to the minister as a requirement under the legislation don't we have to do a

[5:16:40] Voice 4: housing needs that we were required to do housing needs assessments by the province

[5:16:46] Voice 10: so yes yes the uh we don't have to transfer the housing needs reports to them we have to report

[5:16:53] Voice 10: We've done that. We've responded back to them in terms of the grant.

[5:16:59] Voice 10: We haven't finished all the requirements of the legislation, though, and forwarding it to all the local trust committees.

[5:17:04] Voice 10: I was waiting for the results of today's conversation before I did that, even though I had to go back.

[5:17:09] Voice 10: All the trustees have been informed. So I don't think we have to do anything to the minister or the administrative office.

[5:17:18] Voice 4: Well, I think we have an opportunity to do something.

[5:17:21] Voice 4: our legislation does have that one clause that says we get to make

[5:17:25] Voice 4: recommendations to the province.

[5:17:26] Voice 4: If this is a methodology that did not result in helping us,

[5:17:32] Voice 4: that we will be obligated to undertake every X number of years,

[5:17:37] Voice 4: that we should be working toward a methodology that will work.

[5:17:41] Voice 4: And I know we're not alone.

[5:17:42] Voice 4: We've heard from other communities in the province as well,

[5:17:44] Voice 4: that this methodology let them down.

[5:17:48] Voice 4: So we have friends out there.

[5:17:51] Voice 4: And perhaps at UBCM, we may be able to collect some of those friends that also had challenges.

[5:17:59] Voice 4: But, you know, we should be working toward methodologies that help us, that can create

[5:18:05] Voice 4: data sets that are useful to Islands Trust, as well as our partner, usually it's our regional

[5:18:16] Voice 4: districts that are part-granted housing challenges so that we're all working to the same set of data

[5:18:25] Voice 4: and you know we have islands that are we have culture that they don't want to be counted they

[5:18:31] Voice 4: aren't provided they may not be doing the census or other things so the census is not a reliable

[5:18:37] Voice 4: set well that makes the question what would have been better data collection methods because if

[5:18:44] Voice 4: If we're going to convey to the Ministry of Municipal Affairs and Housing that their mandated formula was inadequate to capture the true housing needs and request the opportunity to do what?

[5:18:58] Voice 4: Like what methodologies would have captured the true picture of housing need?

[5:19:04] Voice 4: It'd have to be creative.

[5:19:05] Voice 4: Yeah.

[5:19:06] Voice 4: Yeah. So can we turn this into a productive request to the ministry to say, we'd like to engage with you on, you know, what is the next housing needs assessment is going to look like?

[5:19:19] Voice 4: And give us more money to do it. We'll do it right this time.

[5:19:23] Voice 4: No?

[5:19:26] Trustee Maude: To me, it's just problematic because it was a large amount of money that was expended.

[5:19:31] Trustee Maude: and it doesn't seem to have any rational outcome

[5:19:40] Trustee Maude: that makes any sense to anybody.

[5:19:43] Trustee Maude: The numbers don't work.

[5:19:46] Trustee Maude: On virtually every island,

[5:19:48] Trustee Maude: we have people living in horrible situations.

[5:19:55] Trustee Maude: My God, we had somebody die yesterday,

[5:19:57] Trustee Maude: a denman and a traveler.

[5:20:00] Trustee Maude: And so when we have this product

[5:20:04] Trustee Maude: that we have no confidence in,

[5:20:08] Trustee Maude: I don't understand how, like, recognizing that the methodology came from the province, but how can it be this wrong?

[5:20:18] Trustee Maude: I would get it if it said Salt Spring needs 500 units in five years, and Salt Spring said, no, it's more like 1,000.

[5:20:27] Trustee Maude: But it doesn't sound like the numbers are anywhere close to even passing a Giggle test.

[5:20:32] Voice 4: 15, 16, right?

[5:20:34] Voice 4: 16.

[5:20:34] Voice 4: Yeah,

[5:20:35] Trustee Maude: so I just, I'm troubled that we spend this type of money on something that's supposed to do good for us, which may in fact end up doing harm.

[5:20:47] Trustee Maude: Because if I'm reading this report, Palace Trust has no problem with the trust area.

[5:20:53] Trustee Maude: Exactly.

[5:20:53] Trustee Maude: In fact, we're 10 times better off than the rest of the province.

[5:20:57] Voice 4: No, we have a growth, we have a significant growth issue of more single family homes, is what this report says.

[5:21:03] Voice 4: Director Zarek.

[5:21:05] Voice 10: Thank you, Chair. All very valid comments. I did talk to the contractor afterwards,

[5:21:12] Voice 10: and they did offer the fact that they could recalculate the existing data that they have

[5:21:17] Voice 10: in a different way, and they were instructed to provide the Housing Needs Report as required

[5:21:23] Voice 10: legislatively. That was the direction developed by the Trust Council. That's why they were directed

[5:21:26] Voice 10: to do that. They were asked to supplement the data with surveys and interviews, which they

[5:21:31] Voice 10: they started, and perhaps that's the weakest part of the thing, and they were given a very

[5:21:35] Voice 10: robust engagement list.

[5:21:37] Voice 10: So, for clarity, they were given one.

[5:21:40] Voice 10: So, the problem with updating the data now is for post-contract, we require a new contract

[5:21:45] Voice 10: and some sorts of which we have no budget for.

[5:21:47] Voice 10: So, I think this, unless we find other sources, I think we're going to have to live with what

[5:21:53] Voice 10: we have at the time being.

[5:21:55] Voice 10: But some, you know, I asked them, what could they do?

[5:21:58] Voice 10: the same questions that you have and they gave me a list of different things they could do using

[5:22:03] Voice 10: some of the available data that they have so a combination of issues going on there and we did

[5:22:10] Voice 10: commit to taking the lessons learned from this and making sure that you know we do a better job

[5:22:14] Voice 10: next time although I caution too that next time when there may not be funding available because

[5:22:18] Voice 10: usually when they change the legislation they give you the money and then they require you to

[5:22:23] Voice 10: do yourself next time. Thank you.

[5:22:27] Voice 4: So I'd like to put a motion forward because it is an opportunity

[5:22:31] Voice 4: to re-engage the province in a conversation about rural housing supports. So we went to UBCM,

[5:22:36] Voice 4: we still do that. Justine Stark from CRD is, you know, got the rural housing strategy that needs

[5:22:42] Voice 4: attention. There needs to be attention given not just to island communities, but how can

[5:22:48] Voice 4: Can rural communities that are not reflected in census data be captured in there in terms of the housing need model?

[5:22:59] Voice 4: So I would move that, and I sent this to Alex.

[5:23:02] Voice 4: Alex, if you're listening, the Executive Committee requests staff to convey to the Ministry of Housing and Municipal Affairs

[5:23:08] Voice 4: that the provincially mandated formula for housing needs assessments, HNRs,

[5:23:15] Voice 4: was inadequate to capture the true housing need in rural island communities and request the

[5:23:19] Voice 4: opportunity to provide input on a rural housing methodology i

[5:23:25] Voice 9: think she heard you on a rural

[5:23:27] Voice 4: housing on actually let's change the last part to input on a methodology for rural

[5:23:36] Voice 4: housing need something like that and please amend the the only before we second um

[5:23:43] Voice 4: So we have this nuanced issue where the housing need is more about the diverse housing need or something of that nature, because it reflects growth of what's been happening.

[5:24:02] Voice 4: But we know that's not what we're managing to.

[5:24:04] Voice 4: Our struggle is people who want to come to the islands and have money are not seeming to run into problems.

[5:24:13] Voice 4: They're finding what they need.

[5:24:16] Voice 4: it's the people that we need to service our islands and be a more diverse island

[5:24:25] Voice 4: that we're having challenges so i mean housing need we can leave it at that and uh define it

[5:24:30] Voice 4: later but i

[5:24:31] Voice 6: want

[5:24:32] Voice 4: to make sure we're not playing about growth uh i wonder

[5:24:38] Voice 17: if we could delve into

[5:24:40] Voice 17: that but a little bit by saying uh for a rural housing model that reflects um uh a diversity

[5:24:52] Voice 17: of needs in the islands or something like that to does that make sense that's i mean

[5:25:01] Voice 17: my

[5:25:02] Trustee Maude: concern is you know it's a housing needs assessment it's also you know intimately how

[5:25:15] Trustee Maude: How many people are living in boats and trailers?

[5:25:17] Voice 4: Oh, I know, but I'm now being challenged by others

[5:25:22] Voice 4: because the housing needs report doesn't reflect that.

[5:25:24] Trustee Maude: So I'm now getting

[5:25:25] Trustee Maude: challenged on how do

[5:25:26] Voice 4: I have a number?

[5:25:29] Trustee Maude: And that's why I say, I think this does a lot of damage.

[5:25:31] Voice 4: Yeah, it does.

[5:25:34] Trustee Maude: I'm trying to see how we can capture that

[5:25:36] Trustee Maude: within the motion because-

[5:25:38] Voice 4: Well, I think this is,

[5:25:39] Voice 4: I just was trying to get effective.

[5:25:40] Voice 4: So I think the diversity of needs is the,

[5:25:43] Voice 4: the, is it, you know, and I think this is a conversation starter.

[5:25:47] Voice 4: This is not a motion that can just reflect into work.

[5:25:51] Voice 4: This is a conversation starter. And I think that's where, where,

[5:25:56] Voice 4: where we are.

[5:25:57] Voice 4: We could turn ourselves into knots and get a better report,

[5:26:00] Voice 4: but still be probably short of what we need.

[5:26:04] Voice 4: Thank you. You know,

[5:26:07] Voice 10: this is a difficult resolution for staff to accomplish.

[5:26:11] Voice 10: Certainly send a letter. No problem.

[5:26:13] Voice 10: input into a better methodology way more complex because trying to capture as you said people

[5:26:19] Voice 10: living in arby's and boats that are all different or off the census data um it's challenging uh and

[5:26:25] Voice 10: then the bet you know there's different methodologies of course we can do and there's

[5:26:28] Voice 10: different groups that do that information as well point in time counts and so on and so forth

[5:26:33] Voice 10: but i caution if you're asking staff that to invest in time and figuring out what a better

[5:26:37] Voice 10: methodology is you may not have those so you might want to consider what the resolution says in terms

[5:26:43] Voice 10: of providing you know having a conversation more than providing input on the methodology

[5:26:49] Voice 10: it's one thing to critique the methodology that didn't work as per your knowledge it's another

[5:26:53] Voice 10: thing for us to figure out how to improve that methodology not to say that's i think what i

[5:26:58] Voice 10: mean you just want the conversation that certainly staff don't have answers to that no

[5:27:02] Voice 4: i think i

[5:27:03] Voice 4: think this is a beginning of a this is an advocacy to the province that the methodology isn't working

[5:27:09] Voice 4: game okay

[5:27:10] Voice 18: so is that

[5:27:11] Trustee Maude: maybe director

[5:27:13] Voice 18: raider yeah so looking at that second clause after the comma

[5:27:16] Voice 18: i would i would simply i would i would recommend that you put the onus on the province to figure

[5:27:20] Voice 18: the problem out rather than offering that we undertake the work to advise them yeah so it's

[5:27:25] Voice 5: something

[5:27:25] Voice 18: like and request that the province you know develop a revised methodology for rural

[5:27:29] Voice 18: housing models or something right so

[5:27:32] Voice 18: yes agree i

[5:27:34] Voice 4: think the harm and the inequity that we're trying

[5:27:38] Voice 4: to work into this could then be put into that this formula was inadequate to

[5:27:45] Voice 4: capture the true housing need in rural island communities and promotes a an

[5:27:54] Voice 4: inequitable view distorted a distorted view of what maybe that's

[5:28:04] Voice 8: the key to get

[5:28:05] Voice 8: you have the words well i think we can capture these sentiments in whatever the communication is

[5:28:11] Voice 8: and that'll you know and we can get your input on that to make sure we're actually

[5:28:16] Voice 8: accurately reflecting it in whatever communication goes to the ministry i think it's this is more

[5:28:21] Voice 8: about what is the action that you want

[5:28:23] Voice 19: yeah and so

[5:28:24] Voice 8: if the action is staff to convey this

[5:28:27] Voice 8: to the

[5:28:28] Voice 8: ministry and request the province

[5:28:30] Voice 8: revise

[5:28:32] Voice 4: its formula to capture

[5:28:34] Voice 4: the

[5:28:34] Voice 8: methodology or development methodology

[5:28:36] Voice 8: that more accurately addresses

[5:28:39] Voice 8: Okay, suggested wording again then?

[5:28:42] Voice 4: Dr. Freider, your suggested words?

[5:28:46] Voice 4: Revise its methodology to

[5:28:48] Voice 4: revise its methodology

[5:28:53] Voice 4: you had good words there to reflect a more

[5:28:57] Voice 4: equitable

[5:29:04] Voice 18: or something about rural areas more more suited to rural areas

[5:29:08] Voice 18: yeah

[5:29:09] Voice 4: reflect an approach more suited to rural areas with you could say with restricted

[5:29:15] Voice 4: restricted growth with growth no um but no that's all right because not all rural areas have the

[5:29:23] Voice 4: same challenges that we have director sir mac just

[5:29:28] Voice 10: to know yeah i'm not gonna play with this

[5:29:29] Voice 10: this I think talking to other rural managers out there all of them had the same sense of that

[5:29:38] Voice 10: all right this could also help you consider maybe I don't know feed the UBCM thoughts but

[5:29:43] Voice 10: this would be you know might work well for UBCM resolutions so just this might

[5:29:47] Voice 10: be laying the

[5:29:48] Voice 10: groundwork yes

[5:29:50] Voice 4: this

[5:29:51] Voice 10: year but yeah no I

[5:29:54] Voice 4: think you have to lobby and start now

[5:29:56] Voice 4: conversations so could we just add

[5:29:58] Voice 4: after convention amounted

[5:30:00] Voice 4: formula for housing needs assessments or housing needs reports just so it's clear in the middle

[5:30:06] Voice 4: there formula for the housing needs assessments yeah housing needs assessments that's what was

[5:30:13] Voice 4: inadequate to god request the ministry by this methodology to reflect to i

[5:30:22] Voice 8: think you want to

[5:30:23] Voice 8: say an approach? An approach,

[5:30:25] Voice 4: yeah. An approach. An. Get rid of the D. There we go. Thank you.

[5:30:33] Voice 4: Do

[5:30:34] Trustee Maude: we want to say something like say grossly inadequate? Because it didn't even get close.

[5:30:43] Voice 4: Massively. Well, I think staff are hearing our sentiments that I think distorted all these words

[5:30:47] Voice 4: or uh can

[5:30:49] Voice 8: convey the level of enthusiasm on this topic

[5:30:56] Voice 8: worded as strongly as translated

[5:30:59] Voice 4: so the minister understands we're very unhappy

[5:31:02] Voice 4: but

[5:31:03] Trustee Maude: okay like sure patrick is salt's been a good place for it like when the communication goes out

[5:31:09] Trustee Maude: where we can make a statement going you know we feel it should be a thousand not seven

[5:31:14] Trustee Maude: Well,

[5:31:15] Voice 4: I think that we have an opportunity, we are planning for a visit from Mr. Kalin

[5:31:20] Voice 4: on Salt Spring coming up in the near future, and this would help to have something of this

[5:31:29] Voice 4: nature shared with him, we hope to show him, he's going to see our harbour, he's going

[5:31:34] Voice 4: to see some of what's behind our grocery stores, and so he'll have a visual representation

[5:31:43] Voice 4: presentation yeah he's an intelligent man he'll see it you

[5:31:48] Voice 8: can see that the 16 does not yes it

[5:31:51] Voice 4: does not match so this will help anyway is there a second to this motion then seconded by trustee

[5:31:58] Voice 4: peterson any further discussion on this i'll call the vote all those in favor and that carries

[5:32:05] Voice 4: thank you guys i'm not

[5:32:07] Voice 4: quite okay before the report is sent out to all the ltcs is it possible

[5:32:11] Voice 4: to have that 354 page report broken out into trust areas so that we can actually

[5:32:18] Voice 4: have a useful it's not useful but a discreet discreet for each island so

[5:32:27] Voice 10: no

[5:32:29] Voice 10: I haven't looked at the formatting

[5:32:30] Voice 4: it's horrible it's great there's no table of

[5:32:35] Voice 4: contents it's it's really hard thank

[5:32:37] Voice 10: you

[5:32:39] Voice 4: anything you can do do you need a motion or

[5:32:42] Voice 10: no i think

[5:32:43] Voice 10: that's very well and if i may through the chair i think it might be wise for me to delay sending

[5:32:49] Voice 10: that memo to all the ltcs till this letter's crafted and maybe they'll form part of the package

[5:32:55] Voice 10: just something like that

[5:32:56] Voice 10: rbc etc etc yeah perfect

[5:33:01] Voice 4: all right thank you so moving on then we are uh

[5:33:10] Voice 4: we have a couple of items added to oh yeah it's not so noisy out there anymore so we added a

[5:33:17] Voice 4: couple of items 11.6 um this was regarding this was your item vice chair peterson um the uh

[5:33:26] Voice 4: form oh

[5:33:27] Voice 17: yes the lovely bylaw referral form response summary which i would say

[5:33:37] Voice 17: every time i encounter one uh we have a little bit of a uh and so the request would be that

[5:33:47] Voice 17: staff just include on the form a draft resolution with fill in the blank check the box

[5:33:57] Voice 17: just a simple that the fill-in-the-blank LTC indicate that check the box referral response

[5:34:16] Voice 17: you know what I'm getting at I

[5:34:17] Voice 10: really want to tease this out because I want to make it

[5:34:20] Voice 10: a picture and a picture of yours the so when you're getting a bylaw referral at an LTC table

[5:34:26] Voice 10: you want it like a covering staff report as they call it the LTC with a blank with the resolution

[5:34:34] Voice 10: that's going to fill in the blank

[5:34:35] Voice 17: yes it's it's not a huge it's not a huge ask which is why I

[5:34:41] Voice 17: felt okay about bringing it um so incredibly late but if I look at I don't know what it looks like

[5:34:49] Voice 17: on your end but we get this yeah

[5:34:56] Voice 10: i've got that over right

[5:34:57] Voice 17: now that was accompanied with a fill

[5:34:59] Voice 17: in the blank resolution um that's what i'm asking for so

[5:35:07] Voice 10: when you're receiving at the ldc's you're

[5:35:09] Voice 10: sharing the um you're getting a bottle for a form with no covering memo or report um

[5:35:18] Voice 17: sometimes there

[5:35:20] Voice 17: There is a short, like this one that we got yesterday, is a short letter from, in this

[5:35:28] Voice 17: case, Rob Pingel, DeRifer, Coronet, blah, blah, blah.

[5:35:32] Voice 17: Then we get the form that's filled out, and then we get that.

[5:35:36] Voice 17: But there's never a recommended resolution.

[5:35:39] Voice 17: This is just simply a time-saving device for LTCs.

[5:35:45] Voice 17: I don't know why, but we stumble over the response every time.

[5:35:48] Voice 17: if there's just a fill in the blank it would just make all of our lives like five percent simpler

[5:35:56] Voice 17: every time i'm

[5:35:59] Voice 10: sure we can one way or another accommodate that

[5:36:01] Trustee Maude: vice

[5:36:02] Voice 4: chair come on yeah

[5:36:03] Trustee Maude: thanks

[5:36:04] Trustee Maude: chair peterson's understating it's it's what what is this what happens when it comes up in the

[5:36:09] Trustee Maude: meeting the trustees are making the motion and there's they stumble with the reporting um like

[5:36:16] Trustee Maude: like we like and it's in it it's literally the word stumble like we did three um at north pender

[5:36:21] Trustee Maude: last week and all three of them the trustees couldn't remember the motion they just finished

[5:36:26] Trustee Maude: making so like if it's right there and it's just read out the motion it just it really makes the

[5:36:31] Trustee Maude: process a lot easier and i'm and i'm waiting for the day that we we send one back to saying

[5:36:37] Trustee Maude: or interests are affected yeah

[5:36:40] Voice 17: so i do have a a draft motion if uh the chair will entertain that

[5:36:49] Voice 17: all right which would be that executive committee requests staff to amend the bylaw referral form

[5:36:56] Voice 17: response summary form for ltc to ltc referrals by adding a suggested resolution i will second

[5:37:08] Voice 17: that enthusiastically all

[5:37:10] Voice 7: right looks like

[5:37:14] Voice 4: she caught that okay uh seconded by uh vice chair

[5:37:17] Voice 4: maude any discussion i'll call about all those in favor that carries thank you okay and then

[5:37:27] Voice 4: the second item 11.7 that was added is the uh that's you vice chairman thank

[5:37:33] Trustee Maude: you chair it was

[5:37:33] Trustee Maude: just it keeps coming up and up and up and up um we don't have some subdivision authority with

[5:37:40] Trustee Maude: an island's trust um we are a land use authority um there seems to sometimes be conflict between

[5:37:50] Trustee Maude: um the ministry approving officer in our planners and applicants and what i was

[5:37:58] Trustee Maude: wanting to request is that staff basically prepare a short report basically identifying

[5:38:05] Trustee Maude: identifying either the challenges or the benefits of making a request to the province

[5:38:11] Trustee Maude: to have subdivision authority within our offices. It would streamline things for the ministry for

[5:38:19] Trustee Maude: certainly. It would streamline things for our applicants. And, you know, we have really good

[5:38:26] Trustee Maude: planners that really understand our islands. And, you know, I think it really makes for a good

[5:38:35] Trustee Maude: streamlined process that works for everybody but the decision makes it last for the ministry but

[5:38:41] Trustee Maude: but also i i may not have knowledge where you know staff may come back say this is a really bad idea

[5:38:47] Trustee Maude: it it's a it kind of makes common sense to me but i would like to sort of request staff to just

[5:38:55] Trustee Maude: prepare just a brief little summary saying look either this is a good idea or this is a bad idea

[5:39:00] Trustee Maude: for us to consider to have asked.

[5:39:04] Voice 4: 2003.

[5:39:08] Voice 4: Governance renewal in the trust area.

[5:39:10] Voice 4: They did look at, the council examined

[5:39:13] Voice 4: the economic implications of taking over

[5:39:15] Voice 4: some additional approval and authority.

[5:39:17] Voice 4: And I know, Director Marlowe remembers that.

[5:39:20] Voice 3: Yeah,

[5:39:21] Voice 13: I made sure to check.

[5:39:22] Voice 13: Yeah, when the legislation was changed

[5:39:26] Voice 13: back around that time,

[5:39:28] Voice 13: given regional districts now trust that

[5:39:30] Voice 13: that ability. We did look into it. I think we did a report. So we could probably use

[5:39:35] Voice 13: that as a basis if you decide you want us to do this. But I can give you some off the

[5:39:39] Voice 13: top of my head reasons why we didn't go there. The first one is that the local trust committees

[5:39:47] Voice 13: would have no ability to influence staff. So it'd be purely a staff position that would

[5:39:54] Voice 13: be the approving officer. You'd have input, obviously, the same way you do now, but you

[5:39:59] Voice 13: couldn't influence the approving officer and that's that's just consistent with every local

[5:40:03] Voice 13: government in bc that has an approving officer so that's one the second is the province would

[5:40:10] Voice 13: maintain the um the standards for the roads so the construction all of that so we would then be

[5:40:18] Voice 13: doing a referral to that ministry and they would be making demands on road standards and all those

[5:40:24] Voice 13: kind of thing. So really, what it came down to is we would then be taking on the liability

[5:40:31] Voice 13: as the approving officer. Approving officers get sued a lot. They're always in court defending

[5:40:36] Voice 13: their decisions because there's a lot of discretion for the approving officer. So there's

[5:40:42] Voice 13: also a lot of challenges for that. So generally, we'd be taking on the liability and having to

[5:40:48] Voice 13: obviously fund that liability that all those potential court cases so really what it came

[5:40:55] Voice 13: down to is we'd still be exercising the ability to look at our planning but instead of providing

[5:41:02] Voice 13: that as we do now through a referral process to the ministry and my experience with them is that

[5:41:08] Voice 13: they do require that they follow the local government land use requirements we would be

[5:41:15] Voice 13: doing it internally and taking that up. So what it came down to is a transfer of liability with

[5:41:21] Voice 13: no funding and very little real ability to make any change. So I don't think that's changed very

[5:41:29] Voice 13: much, but we could certainly explore it and provide that back to you. Just have to think

[5:41:34] Voice 13: about it. It takes a little bit to go back and get that information. We probably want to talk

[5:41:39] Voice 13: to the ministry

[5:41:40] Voice 13: just to make sure there's been no changes in the way they consider it. There's

[5:41:44] Voice 13: probably a reason why I don't think any regional district is taking this on at

[5:41:48] Voice 13: least that I'm aware

[5:41:49] Voice 13: of um yeah and I'm just looking at Stephen because it's his area so it'd be how would it fit into the

[5:41:56] Voice 13: work program thanks I

[5:41:59] Voice 10: I made sure I do know that a subdivision authority and regional districts

[5:42:04] Voice 10: is a hot topic every time we talk we have annual conferencing we talk about this it's the primary

[5:42:10] Voice 10: Mary fashion my favorite conference I've had with uh managers of uh regional districts are when we

[5:42:18] have all these moving officers from the province in the room and

[5:42:20] Voice 10: leave and let me develop your

[5:42:23] Voice 10: work but then we would love it the um and we and so we redeveloped the relationship especially when

[5:42:31] Voice 10: I was at our famous and uh it was great

[5:42:33] Voice 12: um

[5:42:34] Voice 10: sorry that's going to go down at the end but it is a

[5:42:38] Voice 10: a recognized challenge and if you're asking us to look at the the strength of the challenges

[5:42:43] Voice 10: and benefits it's great um maybe also it'd be nice to articulate what problems you're trying to solve

[5:42:48] Voice 10: help me because

[5:42:51] Trustee Maude: i know because we don't have the time to go into details but you can like talk to

[5:42:58] Trustee Maude: planner smith about the challenges also on saturn you know where you know it's a really classic

[5:43:04] Trustee Maude: example, where somebody's trying to give a large amount of property donated for preservation.

[5:43:09] Trustee Maude: They're trying to keep one small, tiny little cabin on the top of a mountain that's never

[5:43:14] Trustee Maude: had access.

[5:43:15] Trustee Maude: And Modi is insisting that they put in a $2.5 million road to this cabin that's going to

[5:43:22] Trustee Maude: destroy the land that's supposed to be preserved.

[5:43:25] Trustee Maude: And the approving officer won't offer any flexibility, even though he has the ability

[5:43:29] Trustee Maude: to do it.

[5:43:30] Trustee Maude: and Planner Smith can articulate the challenges

[5:43:33] Trustee Maude: just on that one.

[5:43:34] Trustee Maude: And I've heard similar problems on Denman.

[5:43:37] Trustee Maude: I've certainly seen it on Maine, North Pender.

[5:43:41] Trustee Maude: Sometimes the thought process of our planners

[5:43:44] Trustee Maude: and our community and the approving officer

[5:43:47] Trustee Maude: just don't seem to be the same.

[5:43:52] Voice 19: Dr. Fager.

[5:43:53] Voice 18: So it looks like the last substantive briefing on this

[5:43:56] Voice 18: was in your December 2017 Trust Council Agenda Package.

[5:44:00] Voice 18: i'll just note that it's there and available um but also just as a reminder for conservation

[5:44:05] Voice 18: purposes the conservancy holds subdivision powers so they can do what's called a section 99

[5:44:09] Voice 18: subdivision so if the donation is coming to the conservancy that is one of the superpowers of our

[5:44:15] Voice 18: conservancy is that it can undertake subdivision uh which

[5:44:18] Trustee Maude: apparently they refused oh so yeah

[5:44:22] Trustee Maude: brad tried to do it and they refused to consider it

[5:44:25] Voice 18: So, the donation has to meet the criteria of the

[5:44:28] Voice 4: board around those parts.

[5:44:29] Voice 4: My concern is timing and is this the right time to ask this question and spend staff

[5:44:35] Voice 4: time on, you know, if there's some existing reports that just can be pointed to to take

[5:44:39] Voice 4: a look at.

[5:44:41] Voice 4: Do we want to spend the time on this right now, Director Sarmento?

[5:44:47] Voice 10: Perhaps you would like us to forward you the information we have before you make the resolution

[5:44:51] Voice 10: the end and make sure to go back to next ccu thank you

[5:44:55] Voice 4: i think that would be helpful you do

[5:44:56] Voice 4: some reading and then we'll

[5:44:57] Voice 4: we'll we'll go from there because i know there is probably quite a

[5:45:00] Voice 4: bit of reading that would be good one go ahead a

[5:45:04] Voice 4: little note on this is considering how much

[5:45:06] Voice 4: criticism we get for the planning decisions that we do make

[5:45:08] Voice 4: right let's think of tripling that

[5:45:11] Voice 4: for having make for having to make decisions on subdivisions i guess be prepared to fund

[5:45:17] Voice 4: a communications body that will have to back it

[5:45:22] Voice 4: and the legal team yeah

[5:45:23] Voice 17: uh and just uh if you can

[5:45:27] Voice 17: forward that information to all of us that'd be appreciating so am i reading it too and i was just

[5:45:32] Voice 17: going to comment that uh you know if we were to get a subdivision uh approval and only accepted

[5:45:38] Voice 17: with significant funding coming along with it all right

[5:45:43] Voice 4: so let's keep moving uh 12.1 we're

[5:45:47] Voice 4: into correspondence, we have a letter from the Friends of the Gulf Islands on page 370 of the

[5:45:53] Voice 4: agenda package. Well,

[5:46:07] Voice 17: I was thinking trustees might want to have a look at this. I guess my

[5:46:12] Voice 17: first blush is that my reading of the letter is that the intent of the summary statement was

[5:46:25] Voice 17: completely misunderstood um uh it seems to be suggesting that uh there was an intent that has

[5:46:37] Voice 17: nothing to do with the the summary was anyway it's uh i i i think it's perfectly fine for

[5:46:45] Voice 17: this to go off to

[5:46:45] Voice 16: trustees but wow missing the mark oh we

[5:46:55] Voice 4: also have minutes from that

[5:46:56] Voice 4: that meeting so is there any action that needs to be made oh this is a

[5:47:05] Voice 4: group that disagrees

[5:47:06] Voice 4: with the discussion that happened on may 2nd 6th 6th so i think what they're saying here is that

[5:47:20] Voice 4: the discussion didn't capture their views that were kept that were expressed about the 2023

[5:47:26] Voice 4: 23 interpretation there's a disagreement we know that the discussion's been had the summary of the

[5:47:34] Voice 4: meeting is posted to the website and i don't think there's any further action to take yeah

[5:47:40] Voice 17: i mean i

[5:47:41] Voice 17: think pretty close there the summary um was not intended to capture uh their their view the

[5:47:52] Voice 17: summary was intended to capture council our council's debate

[5:47:57] Voice 4: discussion

[5:47:58] Voice 17: and meeting so

[5:48:00] Voice 17: that's why i mean missing the mark there it's a

[5:48:02] Voice 4: little just receiver information sure

[5:48:04] Voice 17: okay

[5:48:05] Voice 4: all

[5:48:08] Voice 4: right uh the next item printing my agenda um is our i think it's our projects list so yes yeah

[5:48:21] Voice 8: do an

[5:48:22] Voice 4: amendment with the current work program and

[5:48:24] Voice 8: i'll just speak this year so we have my thanks to

[5:48:26] Voice 8: director freighter for doing this work um updated the active projects report for executive committee

[5:48:32] Voice 8: to reflect the strategic plan um initiatives that we see as as the lead on and

[5:48:38] Voice 7: so that's what you

[5:48:50] Voice 7: Right. Is

[5:48:52] Voice 4: there any action necessary or we remove item number one of budget term Peterson?

[5:49:02] Voice 17: I think that there's, before we remove item number one entirely, maybe we would re-label it,

[5:49:11] Voice 17: but uh i don't think that section b is is no longer relevant um despite the rejection of the

[5:49:21] Voice 17: uh of the the uh request around the review um really get into the other than suggesting that

[5:49:34] Voice 17: we have the toolbox that the mistress can really talk about funding i would strongly disagree that

[5:49:40] Voice 17: we have the tools in terms of funding and as i mentioned earlier particularly in the context of

[5:49:47] Voice 17: 30 plus first nations and the expectations of the province of our relationship uh building

[5:49:54] Voice 17: work with them um so what are you just

[5:49:59] Voice 7: pulling this off toolbox yeah that's in

[5:50:03] Voice 17: in Mr. Kalon's letter, I'm disagreeing with.

[5:50:07] Voice 4: Okay.

[5:50:08] Voice 17: Yeah.

[5:50:08] Voice 4: The letter has projected our request.

[5:50:13] Voice 17: What I'm saying is that the request for increased provincial funding is still relevant.

[5:50:18] Voice 4: My suggestion

[5:50:19] Voice 4: is it's a little premature.

[5:50:21] Voice 4: I think let's let Trust Council happen in a couple of weeks.

[5:50:25] Voice 4: They're going to talk about the letter.

[5:50:26] Voice 4: We may have replies, direction.

[5:50:28] Voice 4: I think we could

[5:50:29] Voice 8: figure it out.

[5:50:31] Voice 4: CAO?

[5:50:32] Voice 4: yeah

[5:50:32] Voice 8: i would say because this is the wording that comes from the strategic plan item and so i think

[5:50:37] Voice 8: going back to the discussion around the minister's letter for trust council in that brief that was

[5:50:41] Voice 8: why we flagged that you may want to reconsider or revisit some of these strategic plan items

[5:50:46] Voice 8: in light of that direction and so to chair batrick's point that conversation may lead us to

[5:50:52] Voice 8: remind or remove the site if not from the just from the projects it may determine whether or

[5:50:59] Voice 8: on her base and I don't strategic plan to buy share it or some point that provincial funding

[5:51:04] Voice 8: piece has not been addressed yet. So there's a decision point on whether or not Yeah.

[5:51:10] Voice 4: So there's no action on this at this time. And we've already forwarded it to Trust Council. So

[5:51:16] Voice 4: we saw the report that we reformatted. So with that, I'm sorry, to the beginning of the document

[5:51:25] Voice 4: again we um yeah

[5:51:30] Voice 3: we're

[5:51:31] Voice 4: gonna our next meeting is going to be on june 17th at 10 o'clock in

[5:51:35] Voice 4: the morning in person at the harper house hotel in salt spring and um oh it did say we had to

[5:51:43] Voice 4: for review and approval to the trust so we did need to forward the work program it's in the

[5:51:49] Voice 4: agenda package for review and approval to forge june trust months so can we read through general

[5:51:56] Voice 4: consent to forward the work program to your trust council so that now are already talked

[5:52:03] Voice 4: about our

[5:52:03] Voice 4: next meeting so our closed meeting is the motion did the motion need to be revised

[5:52:08] Trustee Maude: okay can someone read

[5:52:12] Voice 3: that motion i'll

[5:52:13] Trustee Maude: move the meeting because the public subject is sections 91

[5:52:16] Trustee Maude: c i and n of the community charter in order to consider matters related to labor relations

[5:52:21] Trustee Maude: other employee relations the receipt of advice is subject to solicitor client privilege

[5:52:26] Trustee Maude: including communication necessary for that purpose the consideration of

[5:52:30] Trustee Maude: whether a council meeting should be closed under permission of this

[5:52:33] Trustee Maude: subsection or subsection 2 and then staff attend the meeting.

[5:52:37] Voice 4: Is there a second to the motion? Seconded by Vice-Chair Elliott. Any discussion? All those in favor?

[5:52:43] Voice 4: All right.

[5:52:46] Voice 20: Chair? Yes. May I ask that you inform the public that you'll be

[5:52:51] Voice 20: reporting out if necessary at the next meeting and not to hang around if this

[5:52:57] Voice 20: won't be coming back into thank

[5:52:59] Voice 4: you as our very qualified administrative assistant just reminded

[5:53:04] Voice 4: we will uh we'll be writing and reporting in our next meeting which would be on june 17th so um

[5:53:11] Voice 4: thank you for watching today okay

[5:53:14] Voice 20: thank you and just give me one moment

[5:53:21] Voice 19: three take three