Islands Trust Council regular meeting, June 19, 2025

[0:08:46] Voice 9: all

[0:08:46] Trustee Patrick: right trustees thank you for coming back we're really coming in on the home stretch here

[0:08:51] Trustee Patrick: so i really appreciate everyone getting back on time we're starting on item 16.2.3 or re

[0:08:58] Trustee Patrick: returning to item 16.2.3 it's on page 269 of the agenda package we started discussing yesterday

[0:09:06] Trustee Patrick: the amendment to the trust council procedure bylaw 101 oh sorry is there a rising report

[0:09:17] Trustee Patrick: Thank you, staff, for reminding me to rise and report from the

[0:09:20] Trustee Patrick: in-camera session. I can rise and report that we adopted the minutes

[0:09:24] Trustee Patrick: from the March Trust Council meeting.

[0:09:28] Trustee Patrick: So with that, we're returning to this item that we had initiated yesterday.

[0:09:32] Trustee Patrick: I'm going to return to Director Marler to remind us where we left off

[0:09:36] Trustee Patrick: and we'll carry on the conversation.

[0:09:39] Voice 11: Yeah, thank you. So we

[0:09:41] Voice 11: are on page 269, which was the request for decision

[0:09:44] Voice 11: regarding draft by law 199 which is the amendments to your meeting procedure by law for petitions and

[0:09:53] Voice 11: delegations the discussion was around some of the provisions in the draft by law and I believe one

[0:10:02] Voice 11: of them was around the appeal process so I think that's what we left off that you're just having a

[0:10:08] Voice 11: discussion generally about some of the provisions and there was concern raised that the appeal

[0:10:14] Voice 11: process listed in here isn't it doesn't quite meet the request of council so if you want any

[0:10:20] Voice 11: amendments to that you can certainly consider it you could do an amendment and then give first

[0:10:26] Voice 11: second third readings or if you want me to go away and do something you could ask me to do that as

[0:10:30] Voice 11: well thanks any

[0:10:32] Trustee Patrick: trustees trustee evans

[0:10:35] Voice 3: thank you i do have um a motion that was handed into staff

[0:10:40] Voice 3: to address the appeal process, and I did discuss it with Director Mahler as well.

[0:10:47] Voice 3: So, if you like, I can move that, or would you prefer to have a discussion first?

[0:10:53] Trustee Patrick: If you could explain to us, perhaps, before we go into the motion, what you're solving with this motion.

[0:10:59] Voice 3: Okay. So, on page 270, where we had the resolution, item number 6, it says,

[0:11:05] Voice 3: provide clear criteria for rejection of delegations with a clear appeal process to

[0:11:10] Voice 3: trust counsel. The clarity regarding the appeal was not present in 5.9.a, where it doesn't specify

[0:11:18] Voice 3: that this is actually an appeal process. So my motion is to address that.

[0:11:27] Trustee Patrick: Trustee Morrison?

[0:11:30] Voice 8: If I could, as this is the first time that we're really looking at this particular document,

[0:11:36] Voice 8: I would love it if we could take the motion into, like, just to refer it to staff for considering how to revise this and give us until next Trust Council to be able to look at this and talk to our community, because there may be other feedback and whatever to incorporate, and it seems more timely and efficient to do it that way.

[0:11:53] Trustee Patrick: Okay, thank you. That is absolutely correct. We do not have to rush to do this, and I understand that, and that is the will of Trust Council.

[0:12:02] Trustee Patrick: I guess if there's any more questions, I guess staff may be looking for a particular direction as well so that they could do that work.

[0:12:09] Trustee Patrick: Trustee Fast?

[0:12:11] Voice 5: Thank you.

[0:12:12] Voice 5: I think this has been in front of us before.

[0:12:15] Voice 5: We've used it for years.

[0:12:17] Voice 5: It's on our agenda today, and I think it would be worthwhile to discuss it today.

[0:12:23] Voice 5: I'm one of the people who looks for things and agendas as a first cut by using the find function

[0:12:30] Voice 5: I want you look for the word appeal and if that's what's in your motion is I think a glimpsed then

[0:12:38] Voice 5: I would like to explore that motion

[0:12:43] Voice 2: trustee Harris that's my understanding that this thing will make

[0:12:50] Voice 2: make it so that we won't be able to dispose of delegations at a trust council where the

[0:12:55] Voice 2: delegation has been brought forward to us.

[0:12:59] Voice 2: Is that correct?

[0:13:01] Trustee Patrick: Director Martler.

[0:13:03] Voice 11: It provides the provision that council would only do that in situations where times of

[0:13:11] Voice 11: the essence.

[0:13:12] Voice 11: So the intent was instead of council passing a resolution right at the meeting without

[0:13:17] Voice 11: without any consideration of staff advice or other issues that might be worthwhile considering,

[0:13:25] Voice 11: that council would ask either the chair or the executive committee to respond.

[0:13:31] Voice 11: So council could dispose of it, but it would be more measured.

[0:13:37] Voice 2: Trustee Harris, follow-up?

[0:13:39] Voice 2: Yeah, I hear where that's going, and I don't like that.

[0:13:42] Voice 2: I don't see an issue.

[0:13:44] Voice 2: you you know something is uh you know for one who defines what is um makes it um you know time of

[0:13:51] Voice 2: the essence or whatever but um the other you know if trustees want to deal with something if it's

[0:13:55] Voice 2: something that's um you know worthwhile then it should be up to uh the trustees to deal with it

[0:14:01] Voice 2: at the time and not have um it possibly get you know the message changed or whatever it may be

[0:14:07] Voice 2: um so i don't see anything wrong with the uh with the way things are i know that if this was in

[0:14:14] Voice 2: or some other delegations that have been brought forward during this term

[0:14:18] Voice 2: the outcome may have been completely different um so i'm not in favor of this and i would much

[0:14:24] Voice 2: rather prefer that this gets shuffled down down the road to possibly the next trust council

[0:14:31] Voice 2: so we can have more time to formulate arguments and um and also when we have the rest of the

[0:14:35] Voice 2: trustees here thank you thank

[0:14:38] Trustee Patrick: you so trustees how would you like to proceed we have a draft motion

[0:14:42] Trustee Patrick: to either appeal to address the appeal or a direct staff to do more work trustee fast i'd

[0:14:50] Voice 5: like to see

[0:14:50] Voice 5: the motion that is being put forward and to deal with the um with the bylaw that's before us on

[0:14:57] Voice 5: our agenda so can we see the um motion trustee bernardo yep she's putting it up there um i've

[0:15:05] Voice 14: got a question for director martyr to address the concerns or the the issue raised by uh trustee

[0:15:11] Voice 14: Harris at 5.17 of the proposed amendment or the I'm looking at the text of the um redlined draft

[0:15:22] Voice 14: um yeah when I read that language it does look like yeah trust council can consider the disposition

[0:15:27] Voice 14: but in kind of uh subtle language it seemed it does seem to be saying um it's not going to decide

[0:15:36] Voice 14: anything right then and there that uh disposition requests will allow time for staff to provide

[0:15:43] Voice 14: provide written advice. So it does look like we're not going to have instant solutions immediately

[0:15:48] Voice 14: after hearing a delegation. Could you please explain, excuse me, the rationale?

[0:16:01] Voice 14: Sorry about that. If you could explain the rationale behind that proposal.

[0:16:08] Voice 11: Yeah, so the rationale is you get a delegation that comes to you, and it could be, you know,

[0:16:16] Voice 11: know really heartfelt and really important and it gets the attention of council and it could have

[0:16:25] Voice 11: some implications for work that you're doing that we haven't had the ability to provide that

[0:16:30] Voice 11: information to you so with a delegation you're getting one side of the story generally you're

[0:16:35] Voice 11: getting what they would like you to hear there could be a history behind it that you're not

[0:16:40] Voice 11: aware of or there could be other work that's already been done or already underway and

[0:16:45] Voice 11: And if you were to do what the delegate requested, it could lead to complications.

[0:16:52] Voice 11: It might contradict something that counsel's already said, or there may be another nuance that you're just not aware of, that if you were aware of it, you might actually support it differently or want to take a different approach.

[0:17:07] Voice 11: So it's really just making sure that counsel's fully informed before it makes a decision.

[0:17:12] Voice 11: I think that's probably a tenet of good governance.

[0:17:19] Voice 11: So it's not intended to stop you.

[0:17:22] Voice 11: I mean, the word will could be changed to should.

[0:17:24] Voice 11: As an example, you then can just say, well, actually, in this case, we want to do this.

[0:17:30] Voice 11: We're not concerned about that.

[0:17:32] Voice 11: So that's one option.

[0:17:33] Voice 11: And 5.18 is intended to allow you to address things where you can't wait for your next council meeting.

[0:17:41] Voice 11: meeting so presumably with a delegation you would say yeah we want to deal with this so let's ask

[0:17:47] Voice 11: staff to come back with some recommendations on how we can respond to that delegation and you get

[0:17:53] Voice 11: those recommendations back at the next meeting and then do whatever it is you want to do if times of

[0:18:00] Voice 11: the essence then you could say yeah i want to do something let's ask the executive committee to

[0:18:05] Voice 11: deal with this or the chair will we will authorize the chair to write this letter and work with staff

[0:18:12] Voice 11: on the wording of that letter so that's really intent is just to make sure that you're fully

[0:18:17] Voice 11: informed before taking a position on a delegation that has come to you in the same meeting that you're

[0:18:24] Voice 11: making a decision thank you

[0:18:26] Trustee Patrick: trustee worthwick uh

[0:18:30] Voice 10: thank you chair um yeah i similarly uh to trustee

[0:18:35] Voice 10: bernardo wanted to sort of uh you know hone in on that that language around will provide time

[0:18:41] Voice 10: because i i appreciate uh tracy harris's concern that this you know may fetter our our our discretion

[0:18:49] Voice 10: as a as a body to respond uh directly um however my and my my interpretation of this and and as

[0:18:57] Voice 10: director marla was just saying um i you know i think there is still language in here that puts

[0:19:02] Voice 10: that at this at the discretion of trust council if it is something that we feel is really important

[0:19:08] Voice 10: we're not being barred from from disposing of delegations in the moment um you know we're

[0:19:14] Voice 10: being encouraged through through this to uh you know allow for some time and some consideration

[0:19:20] Voice 10: as director marler is saying um i i would similarly you know question that specific

[0:19:28] Voice 10: will. But my, you know, broadly, I think it's important that this body's discretion to deal

[0:19:37] Voice 10: with those delegations is not unduly fettered. And I, you know, I can absolutely understand

[0:19:42] Voice 10: the hesitation of, you know, the appearance of wanting to delegate all of that response back to

[0:19:50] Voice 10: the executive. You know, there are oftentimes when there's discussions that are worth having

[0:19:55] Voice 10: or with the trust council around how we don't you know respond to those delegations that said i don't

[0:20:01] Voice 10: see that this overall bylaw precludes that um i think it it's also on us we don't have to take

[0:20:09] Voice 10: our lead entirely from the bylaw it's also our responsibility as trustees to take a moment of

[0:20:14] Voice 10: leadership in that moment and decide that if there's something important that we want to talk

[0:20:18] Voice 10: about that we do that and also that we are aware that we should take the time and we shouldn't

[0:20:24] Voice 10: be rash. We should respond in a timely manner and make sure that we have

[0:20:28] Voice 10: the facts.

[0:20:29] Trustee Patrick: All right. Trustee Peterson, then Morrison.

[0:20:33] Voice 13: So speaking as the trustee that

[0:20:36] Voice 13: has been pushing this for a couple of years, I'd prefer

[0:20:41] Voice 13: if we go at it today and let's fix it if

[0:20:45] Voice 13: it's not right. But some of the rationale is, from my end,

[0:20:50] Voice 13: is when we do the work of

[0:20:52] Voice 13: disposition, doing our due diligence so that we're aware if a response is going to consume staff

[0:21:02] Voice 13: time, potentially disrupt workflow, and if there's financial implications. And those are the two

[0:21:10] Voice 13: biggies from my perspective. In terms of time being of the essence, I think there's things like

[0:21:18] Voice 13: a letter of support that needs to be uh delivered by a certain date that's well before the next

[0:21:25] Voice 13: trust council for example um and then i don't see anything in 5.18 that would restrict the ability

[0:21:34] Voice 13: of trust council to give some direction um to the executive or the chair about what the response

[0:21:41] Voice 13: should include. So I'm actually quite comfortable with this. I think this is an improvement to,

[0:21:48] Voice 13: again, I think Trustee Borthwick said to encourage us to consider financial and staff

[0:21:54] Voice 13: workflow implications and to take pause rather than, this comes out of my past experience of

[0:22:02] Voice 13: seeing responses to delegations that did have implications on staff workflow, that did have

[0:22:11] Voice 13: have implications financially that weren't really we didn't wade through that at all

[0:22:16] Voice 13: at trust council we just went ahead made the decision and to me that was problematic so i

[0:22:21] Voice 13: think this is a vast improvement i feel like there's enough flexibility within 5.18 um

[0:22:28] Voice 13: uh to for council to as i said to really give some direction on what aspects should be

[0:22:37] Voice 13: considered by any responses delegated to EC or the Chair. Thank you.

[0:22:42] Trustee Patrick: Thank

[0:22:42] Voice 8: you, Trustee Morrison. Then Harris.

[0:22:44] Voice 8: So I've contained myself in calling a point of order for the last 10 minutes on this topic,

[0:22:49] Voice 8: because we are talking about three separate issues. All right. Number one, the question

[0:22:53] Voice 8: that the Chair had, shall we consider this now or not? Number two, are we going to consider the

[0:22:58] Voice 8: amendment? Number three, are we actually debating if we're going to adopt this? So I move to

[0:23:04] Voice 8: to postpone the amendment to trust council meeting procedural bylaw 101 the september meeting i have

[0:23:10] Voice 8: a second on that we can decide and vote so we can hear everyone and move on all

[0:23:15] Trustee Patrick: right um is there a

[0:23:17] Trustee Patrick: second to the we'll give but trustee alexander i guess you caught that one it's

[0:23:22] Voice 8: to move to postpone

[0:23:22] Voice 8: yes

[0:23:23] Trustee Patrick: is there a second to this motion to postpone this item to the september agenda then we get a

[0:23:28] Trustee Patrick: clear vote that's just the issue i don't care which way you vote is there a second there's no

[0:23:34] Trustee Patrick: second we have no motion oh are you are you seconding well

[0:23:40] Voice 10: i'm just wondering if we need

[0:23:41] Voice 10: a motion to postpone it if the motion hasn't been made she

[0:23:45] Trustee Patrick: she's made the

[0:23:45] Voice 10: motion the first motion

[0:23:47] Trustee Patrick: the first motion was not on the floor yeah

[0:23:49] Voice 10: that's fine we

[0:23:49] Trustee Patrick: were yeah i understand that yeah the motion

[0:23:53] Trustee Patrick: is to postpone this item to the september agenda there is no second are you seconding it trustee

[0:24:00] Trustee Patrick: Okay. Trustee Porthwick has seconded that motion. Is a motion to postpone debatable? Uh-oh.

[0:24:08] Trustee Patrick: Yes, it is. All

[0:24:09] Trustee Patrick: right. Yes, you may. Oops. I just

[0:24:17] Voice 8: want to clarify and keep us on one thing

[0:24:18] Voice 8: because I'm finding this conversation very confusing and a waste of time. So I don't

[0:24:23] Voice 8: think any of us really necessarily need to speak to this in depth. I think that I need more time

[0:24:27] Voice 8: to digest this the one clarifying question i would ask is um since somebody down at the center of the

[0:24:34] Voice 8: table i'm not sure who um said that we've seen this multiple times is this the first time we

[0:24:38] Voice 8: are seeing the text of this bylaw thank you i need more time to digest it you trustee bernardo um

[0:24:48] Voice 14: i support uh or sorry i i don't support the motion because i do think we should

[0:24:55] Voice 14: debate and resolve the proposed amendment as it's been presented, because I actually don't

[0:25:04] Voice 14: think it's that complicated. I mean, the language is very straightforward.

[0:25:11] Voice 14: It's tightening up procedures, it's making some things clearer. I think

[0:25:17] Voice 14: there might be a couple of little wording tweaks that we might adjust on the fly today. I think

[0:25:23] Voice 14: that's easily done but the concept here is make i think we're debating the postponement right so

[0:25:30] Voice 14: which is why i'm the point i'm trying to make is that debate or the postponing this is unnecessary

[0:25:39] Voice 14: and it it's kind of a bad idea because there is virtue in in what is proposed here which is to

[0:25:45] Voice 14: bring upon some efficiencies so the reasons for bringing it forward are the same reasons for why

[0:25:52] Voice 14: we ought not to postpone it so

[0:25:55] Trustee Patrick: we're discussing postponing uh trustee passed in harris i'm sorry

[0:25:59] Voice 5: my um because it was referred to um i'm not in favor of this motion because i've looked at

[0:26:06] Voice 5: bylaw 101 lots of times and used it that's what i meant is that it's been around for a long time

[0:26:11] Voice 5: and um i'm familiar with it thank you

[0:26:14] Trustee Patrick: sorry trustee evans was ahead of you trustee harris

[0:26:17] Trustee Patrick: then trustee harris i'm

[0:26:20] Voice 3: also not in favor of postponing um this is why we have things on

[0:26:23] Voice 3: the agenda and we get to review them in advance of this meeting this was discussed in depth at

[0:26:28] Voice 3: the september meeting when we came with the motion to do this work and this work has been completed

[0:26:34] Voice 3: um the motion to postpone i don't support thank you trustee harris if this had

[0:26:42] Voice 2: stayed on the table yesterday i would not be interested in postponing it but we're lacking

[0:26:48] Voice 2: and trustees um for some you know unfortunate reason um for that reason i'd like to um i'm

[0:26:56] Voice 2: in favor of postponing it um i'm happy to argue about the um original motion um you know clearly

[0:27:03] Voice 2: though all

[0:27:04] Trustee Patrick: right thank you any further discussion i'll call the vote then all those in favor of

[0:27:07] Trustee Patrick: postponing until september raise your hand lower your hands all those opposed to postponing raise

[0:27:20] Trustee Patrick: your hands that's very clear it's not being postponed so um trustee harris did you have oh

[0:27:34] Trustee Patrick: okay thank you so do we want to return then to the we're going to return back to the motion

[0:27:39] Trustee Patrick: uh that was uh first discussed by trustee evans that is up on the screen uh trustee evans

[0:27:49] Voice 3: i would like to move the motion at this point if that's okay with council

[0:27:56] Voice 3: i move that trust council requests staff to replace the words where written application

[0:28:02] Voice 3: has not been received or a petition or delegation has been refused as prescribed in section 5.8

[0:28:10] Voice 3: with to appeal the decision by the secretary and or and there should be a slash in there

[0:28:17] Voice 3: executive committee where a petition or delegation has been refused as prescribed in 5.8 or where

[0:28:25] Voice 3: where written application has not been received.

[0:28:29] Voice 3: Director Marler.

[0:28:31] Voice 11: Yeah, sorry, just a minor correction.

[0:28:33] Voice 11: The first section 5.8 should read section 5.9.

[0:28:38] Voice 5: Oh, yeah,

[0:28:47] Voice 3: that's the words that you brought in today.

[0:28:48] Voice 3: Oh,

[0:28:49] Trustee Patrick: your mic is so, just, okay, let's just clarify.

[0:28:52] Trustee Patrick: The

[0:28:52] Voice 3: wording in 5.9 says, as prescribed in section 5.

[0:28:59] Voice 3: Oh,

[0:28:59] Voice 11: okay, yeah, my apologies.

[0:29:00] Voice 11: could you just add at the beginning there it says request staff to replace the words in section 5.9

[0:29:10] Voice 11: that read that just helps me thank you all

[0:29:16] Trustee Patrick: right are we satisfied with the wording then in this

[0:29:19] Trustee Patrick: that which hasn't been seconded yet so is it seconded trustee fast is seconding the motion

[0:29:24] Trustee Patrick: i'm going to open up the discussion uh i think i saw trustee yates hand raised for or do you

[0:29:31] Trustee Patrick: to speak to your motion please and

[0:29:34] Voice 3: again to clarify this is to address the um the motion

[0:29:39] Voice 3: that was passed at the september 24 council to clearly um provide a clear appeal process

[0:29:49] Voice 3: by using the word appeal so that we know that this is the appeal process thank

[0:29:56] Voice 15: you trustee yates

[0:30:00] Voice 15: trustee peterson mentioned a little bit earlier we've been working on this for some time and i

[0:30:04] Voice 15: would like to see it go ahead let's

[0:30:07] Trustee Patrick: make sure we're speaking to the motions make these changes

[0:30:09] Trustee Patrick: trustee harris yeah

[0:30:12] Voice 2: i'm a little bit um a little bit confused here because this is an amendment to

[0:30:16] Voice 2: a larger motion and then we'll be speaking to the larger motion nope

[0:30:20] Trustee Patrick: this is the only motion

[0:30:21] Trustee Patrick: on the floor this is about amending the draft um well i love that's in front of our procedure

[0:30:28] Trustee Patrick: because

[0:30:28] Voice 2: i'm opposed to the whole draft um i'm opposed to this um you know there's talk about

[0:30:34] Voice 2: will and changing that word to should and that would um you know and so in my mind that just

[0:30:40] Voice 2: that just turns it into the system that's already exists like we already hear when a delegation

[0:30:46] Voice 2: comes up and people start talking about it staff we always look to staff staff ways in where you

[0:30:51] Voice 2: should you should consider this prior to voting on it um you know if there's legal opinions that

[0:30:56] Voice 2: may be needed or what have you all those things are already taken into consideration i've yet to

[0:31:01] Voice 2: see any um you know drastic things um be considered that are out of line um we are considerate as

[0:31:08] Voice 2: trustees and and i don't think that would ever not be the case and i would love to actually see

[0:31:13] Voice 2: some you know solid examples of where this has been an issue not just talking there has been

[0:31:19] Voice 2: issues but what are these you know what are the when has this been a problem that this

[0:31:23] Voice 2: There's a

[0:31:24] Trustee Patrick: point of order that's been called.

[0:31:26] Trustee Patrick: I'm sorry.

[0:31:26] Trustee Patrick: What is, state your point?

[0:31:30] Voice 2: I am discussing the motion.

[0:31:33] Trustee Patrick: The motion on the ground is about changing

[0:31:35] Trustee Patrick: this appeal.

[0:31:37] Trustee Patrick: So I'm going to rule in favor of the point of order that let's stick to the topic.

[0:31:43] Trustee Patrick: This is the motion on the floor is to change this language.

[0:31:46] Trustee Patrick: Trustee Fast?

[0:31:48] Voice 5: Thank you.

[0:31:48] Voice 5: I've already mentioned that I like using the word appeal.

[0:31:51] Voice 5: I think a secondary, this is just a clarification point for me.

[0:31:56] Voice 5: and I think I have dealt with some of these particular issues and I think that

[0:32:02] Voice 5: this new wording would help also where it's in the former text it said has not

[0:32:08] Voice 5: been received this one says the proposed text says has been refused which I also

[0:32:14] Voice 5: think adds clarity and then it goes on to say or has not been received so I

[0:32:21] Voice 5: think it's nice and clear and I support the clarification thank you all right

[0:32:24] Voice 5: thank

[0:32:25] Trustee Patrick: you trustee bernardo

[0:32:28] Trustee Patrick: um

[0:32:30] Voice 14: i support the motion i i think it's actually very straightforward it's

[0:32:34] Voice 14: just um an exercise in trying to clarify the meaning use the word appeal helps also just

[0:32:42] Voice 14: the way it's restructured it doesn't really change the substance of it it just makes it clearer so

[0:32:47] Voice 14: that's why i support it okay

[0:32:49] Trustee Patrick: sticking with first-time speakers trustee getty

[0:32:55] Voice 4: i think i may have just clarified it but um in my own mind so the um it is written now where

[0:33:02] Voice 4: written application has not been received and that's basically gone to the end of this sentence

[0:33:07] Voice 4: um so we've put in uh where there's a refusal and somebody wants to appeal that's now at the

[0:33:13] Voice 4: beginning of this sentence okay so it's all still there it's just as realigning all right thank you

[0:33:20] Voice 4: all right trustee harris it

[0:33:23] Voice 2: would be nice to see some examples of where it has been a problem

[0:33:25] Voice 2: um you know some solid concrete examples as to why this is even in front of us thank you

[0:33:31] Voice 2: thank you

[0:33:32] Voice 2: any

[0:33:35] Trustee Patrick: further discussion trustee

[0:33:37] Voice 4: getty um if i may in response to trustee harris

[0:33:42] Voice 4: um if the appeal process hasn't been in place or it's been handled um a decision's been made by

[0:33:49] Voice 4: executive and we wouldn't necessarily know about it right now so this is just to set it up so that

[0:33:55] Voice 4: the process comes back to council or at least the delegation has the option of bringing it toward

[0:34:01] Voice 4: to council so i don't know that we would necessarily have examples and this is just

[0:34:06] Voice 4: preemptive and providing options thank

[0:34:11] Trustee Patrick: you there's no further discussion i'm going to call the vote

[0:34:16] Trustee Patrick: the language is up here so hopefully everyone's clear what they're voting on so all those in

[0:34:21] Trustee Patrick: favor raise your hands all right lower your hands okay you got them uh all those opposed raise your

[0:34:35] Trustee Patrick: hands that carries so back to trustee Morrison it's

[0:34:45] Voice 8: okay with council I'd like to put the motion

[0:34:47] Voice 8: if there's I'm not sure if there's other edits or not but I'd like to put the first reading on

[0:34:51] Voice 8: because I only want to put the first reading on because trustee Evans is quite correct it's not

[0:34:57] Voice 8: that I haven't done my work I want to discuss this with my community and I just feel like if

[0:35:01] Voice 8: we get the first reading but not the other so from a perspective i would like to put the first

[0:35:05] Voice 8: reading on the table but then and to be able to speak to that little mark there but i don't know

[0:35:10] Voice 8: if there's other edits about

[0:35:12] Trustee Patrick: seeing any other uh trustee bernardo are you offering an alternative

[0:35:17] Voice 14: yeah before um we move on to sort of juggling um the procedure with respect to what gets passed

[0:35:24] Voice 14: today or not i've got a a question that might lead to a an edit if we look at 5.8 e

[0:35:32] Voice 14: It says at the discretion of the executive committee, the petitioner or delegation may be given space on the agenda.

[0:35:38] Voice 14: The way I read that is the executive committee can decide what it wants in terms of who shows up, whether it's worth hearing or not.

[0:35:46] Voice 14: And that would be conditioned by the jurisdictional talk that's before that, but also considerations of repetition and things like that.

[0:35:52] Voice 14: Then we move on to G.

[0:35:53] Voice 14: G. And what G does, the way it's currently

[0:35:58] Voice 14: because it says may refuse petitions, the secretary and or executive

[0:36:01] Voice 14: community may refuse petitions, delegations or

[0:36:06] Voice 14: blah, blah, blah, that are defamatory, libelous

[0:36:09] Voice 14: or otherwise bad and unpleasant. I don't think that

[0:36:15] Voice 14: should be discretionary. At E, the executive

[0:36:19] Voice 14: community has all the discretion it needs. G, I think, should be directive.

[0:36:24] Voice 14: It shouldn't say may, I think it should say will.

[0:36:27] Voice 14: It should be very clear, we don't want any of this bad stuff out there.

[0:36:32] Voice 14: It's not anybody's choice.

[0:36:33] Voice 14: The executive committee sees that stuff, it goes in the bin.

[0:36:37] Voice 14: Because why on earth would we want to have discretion to publish defamatory material?

[0:36:42] Voice 14: So I would suggest a wording change that we replace will, sorry, replace the word may

[0:36:47] Voice 14: with the word will.

[0:36:48] Voice 11: Thank you.

[0:36:49] Voice 11: Thank you.

[0:36:49] Voice 5: Director Marlowe.

[0:36:51] Voice 11: Yeah, I'd actually recommend you use the word must instead of will.

[0:36:57] Voice 5: Trustee Fast. Thank you. I would support this change as someone who has had to have a long diplomatic conversation with a wonderful person from a community where I was the LTC chair.

[0:37:16] Voice 5: and I wanted to get them to the point

[0:37:19] Voice 5: where they could get their delegation into the meeting.

[0:37:26] Voice 5: And it took a couple of weeks

[0:37:29] Voice 5: and we nearly missed the deadline for the agenda

[0:37:32] Voice 5: and it would have been helpful to have clarity

[0:37:34] Voice 5: in the Bylaw 101 that I could point to.

[0:37:39] Voice 5: As it was, we did have a policy in place at the LTC committee,

[0:37:46] Voice 5: committee but it was more like guidelines public participation guidelines and um so i think uh i

[0:37:52] Voice 5: support this idea that um as a um elected body and uh uh an institution that we shouldn't have

[0:38:03] Voice 5: defamatory things in our meeting materials any more than we should have them in our meeting

[0:38:07] Voice 5: and uh i support the idea of changing this to must it doesn't say that the person can't then

[0:38:15] Voice 5: then say, well, if I just remove this

[0:38:16] Voice 5: bunch of words, then

[0:38:18] Voice 5: you can say yes.

[0:38:20] Voice 5: So I support this idea

[0:38:23] Voice 5: of changing that word to must.

[0:38:25] Trustee Patrick: Is there someone that

[0:38:27] Trustee Patrick: wishes to make this amendment?

[0:38:28] Trustee Patrick: Go ahead, Trustee Bernardo.

[0:38:33] Voice 14: I move that section

[0:38:35] Voice 14: 5.8G be amended by

[0:38:38] Voice 14: replacing the word

[0:38:39] Voice 14: way, me,

[0:38:41] Voice 14: with the word must.

[0:38:43] Trustee Patrick: I'll wait for staff to

[0:38:46] Trustee Patrick: is that

[0:38:47] Trustee Patrick: that, Director Marler, does that language work? All right. Is there a, let's make sure it's up

[0:38:55] Trustee Patrick: there. Yep. If you've got a wording, please.

[0:38:59] Voice 17: I'd rather

[0:39:06] Trustee Patrick: deal with an additional amendment

[0:39:07] Trustee Patrick: separately. I think let's just deal with this one word. It looks like the wording's up there,

[0:39:12] Trustee Patrick: seconded by Trustee Fast. Is there any discussion, Trustee Harris?

[0:39:17] Voice 2: You know, a lot of this clearly makes sense, but could we have the original G or whatever is back up on the screen, please?

[0:39:30] Voice 2: So, I get that.

[0:39:32] Voice 2: Now, defamatory, libelous, or slanderous, who is going to define that?

[0:39:40] Voice 2: Will there be a legal opinion that will be gotten, or just, you know, who's defining it?

[0:39:45] Voice 2: Because if there isn't an actual legal opinion defining it, it's a slippery slope in my view and infringes on free speech because somebody could consider anything defamatory, libelous, or slanderous.

[0:40:01] Voice 2: And if it's not a legal opinion, then I'm not for this.

[0:40:07] Voice 2: All right.

[0:40:07] Voice 14: Trustee Bernardo, then Getty.

[0:40:09] Voice 14: To respond to that observation, it's true at the end of the day.

[0:40:14] Voice 14: whether a thing is a truly defamatory libelous or slanderous um it ends up i mean if you really

[0:40:20] Voice 14: want to have a complete resolution of that question it's really a legal discussion

[0:40:25] Voice 14: having said that um in administering the act executive committee and of ourselves trust council

[0:40:31] Voice 14: um we are exercising a kind of de facto legal judgment every time we administer the act

[0:40:38] Voice 14: because we are interpreting it in the course of the working day uh that's just the nature of it

[0:40:45] Voice 14: And that authority has been given to us by virtue of the fact that trust council and the LTCs exist to administer the statute.

[0:40:52] Voice 14: If it turns out, so what it really amounts to to answer the question is, it's going to be the executive committee exercises its best judgment.

[0:41:02] Voice 14: Could it be wrong?

[0:41:03] Voice 14: Yes.

[0:41:05] Voice 14: If it's wrong, then there's an opportunity to appeal it, you know, and it could be that, you know,

[0:41:12] Voice 14: Somebody will come to the trust counsel and say, those people in the executive committee, they denied me an opportunity to speak.

[0:41:19] Voice 14: And they're saying it's defamatory.

[0:41:21] Voice 14: Well, it isn't.

[0:41:22] Voice 14: Here's what I was going to say.

[0:41:23] Voice 14: So I don't see somebody's right to speech being limited unduly by this.

[0:41:29] Trustee Patrick: Trustee Getty?

[0:41:33] Voice 4: I would add that every editor of every little newspaper has to have it figured out.

[0:41:38] Voice 4: And there's some really simple guidelines.

[0:41:40] Voice 4: guidelines and if somebody is getting into a situation where it might be libelous or slanderous

[0:41:48] Voice 4: then we do have to be careful and that we would also have to be careful at the appeal stage when

[0:41:54] Voice 4: it comes to counsel but it's not on the first instance it's not that difficult to err on the

[0:42:00] Voice 4: side of protecting ourselves and having a conversation with the person about taking a

[0:42:05] Voice 4: few words out or tempering a couple of comments that take them and us into um legal territory or

[0:42:13] Voice 4: where we could be judgment um prone so um i think that this is important and good

[0:42:20] Voice 4: and helpful and we've just put in the appeal process and i think that we can cover all of

[0:42:27] Voice 4: our bases all right trustee harris is

[0:42:31] Voice 2: this not already the case can the executive committee

[0:42:33] Voice 2: may not already refuse and there's an appeal process and if so why are we doing this i i think

[0:42:40] Trustee Patrick: that a little director of marlin answer that yeah

[0:42:44] Voice 11: it is just by matter of course but it's not in the

[0:42:47] Voice 11: bylaw so the intent is put in the bylaw codifies it so it makes it easier for staff to defend it

[0:42:53] Voice 11: we can point to that if we have an issue with somebody's uh delegation we can point to the

[0:42:59] Voice 11: bylaw to support the staff decision all

[0:43:02] Trustee Patrick: right trustees with no further discussion can i call

[0:43:06] Trustee Patrick: the vote all right i'm going to call the vote all those in favor all right lower your hands

[0:43:18] Trustee Patrick: any opposed and that carries all right are there any other amendments oh trustee elliot sorry

[0:43:28] Trustee Patrick: i

[0:43:31] Voice 17: didn't send it in but um sorry on that last point g should we also amend damage a person

[0:43:40] Voice 17: or institution's reputation,

[0:43:43] Voice 17: like limiting it to a person.

[0:43:47] Voice 17: I have a question about

[0:43:48] Voice 17: if the comments are defamatory

[0:43:51] Voice 17: about an institution,

[0:43:52] Voice 17: of the government,

[0:43:55] Voice 17: is that too limiting?

[0:43:56] Trustee Patrick: I have a feeling Laurie's going to say

[0:43:57] Trustee Patrick: that an institution is a person

[0:43:59] Trustee Patrick: under the Incorporation Act.

[0:44:00] Trustee Patrick: Is that correct?

[0:44:02] Voice 14: Our chair has telepathic powers, apparently.

[0:44:06] Voice 14: Yeah, that's my point.

[0:44:09] Voice 16: All right.

[0:44:09] Voice 16: The trustee, Paul.

[0:44:10] Voice 16: Well, to me, the word and, this includes statements that are false and damage a person's reputation.

[0:44:22] Voice 16: What if they're not false?

[0:44:26] Voice 16: Well, like, I mean, who decides if they're false?

[0:44:30] Voice 16: Shouldn't it just, shouldn't it be or, you know, false or damage?

[0:44:37] Voice 16: Trustee Marler.

[0:44:38] Voice 16: Director Marler.

[0:44:39] Trustee Patrick: yeah

[0:44:40] Voice 11: this wording actually is um taken from i can't remember exactly where it was from but

[0:44:46] Voice 11: it's a standard uh statement of it i think it's intended to be and because if it's true

[0:44:51] Voice 11: but it damages the person's reputation that's not defamatory um you're not lying so i think

[0:44:58] Voice 11: the false is key uh and i mean if you say something that's false but it doesn't doesn't

[0:45:04] Voice 11: cause any problems for anybody that's not that doesn't meet the definition either so i think it

[0:45:08] Voice 11: it has to be and trustee

[0:45:11] Trustee Patrick: giddy were you gonna you don't need to speak or yes yeah

[0:45:14] Voice 4: that was my point

[0:45:15] Voice 4: okay it can be you know make a false statement that someone's a vegetarian and but it doesn't

[0:45:20] Voice 4: damage their reputation

[0:45:21] Voice 16: uh trustee

[0:45:24] Voice 2: harris again i'm not sure where this is supposed to be going

[0:45:27] Voice 2: and if it's already the case that ec can it can um you know use its discretion to me this is just um

[0:45:33] Voice 2: um another step to you know limiting people's speech um you know when i hear talk here talk

[0:45:40] Voice 2: about institutions so if somebody has something that they don't like about the island's trust

[0:45:43] Voice 2: organization for instance and you say well we're not going to hear from them even if it's true

[0:45:49] Voice 2: whether it's the things that they're saying so to me this is a very slippery slope and um

[0:45:54] Voice 2: and i don't think this is the way um this area or country should be going thank you

[0:46:00] Trustee Patrick: trustee portland uh

[0:46:02] Voice 10: this is a very minor quibble but there should be an s on include

[0:46:06] Voice 10: uh this includes statements look

[0:46:11] Trustee Patrick: to director marler i'll

[0:46:12] Voice 11: just make that edit don't do

[0:46:14] Voice 11: resolution please trustee

[0:46:16] Voice 5: fast i'm ready to make a motion when you're um if

[0:46:21] Trustee Patrick: there are no further

[0:46:22] Trustee Patrick: amendments can we move to the next steps i see no further

[0:46:26] Voice 5: amendments so proceed trustee fast

[0:46:28] Voice 5: Thank you. I'm looking at the agenda, the first one, that Trust Council By-law 199, cited as Trust Council Meeting Procedures By-law 2024, Amendment By-law No. 1, 2025, be read a first time as amended.

[0:46:43] Voice 5: Is there a second? Seconded by

[0:46:45] Trustee Patrick: Trustee Yates. Is there any discussion? Trustee Bernardo?

[0:46:51] Voice 14: Yeah, I'm going to support the motion because bottom line, the virtue of these changes is

[0:46:58] Voice 14: actually to increase transparency.

[0:47:01] Voice 14: Trustee Harris has got a point, which the Executive Committee does have a lot of discretion

[0:47:04] Voice 14: already here.

[0:47:06] Voice 14: What it isn't, that's a plus, but it's also a minus in that it's unconditioned discretion.

[0:47:16] Voice 14: We don't really, we haven't defined parameters on it.

[0:47:19] Voice 14: this goes some distance on defining parameters and community members want to do delegations

[0:47:25] Voice 14: and presentations it gives them a somewhat better sense of the terrain even a bit about

[0:47:31] Voice 14: defamatory stuff i mean nobody is going to anybody with any sense isn't going to sort of like

[0:47:35] Voice 14: willfully do that but if somebody reads this material as they get themselves nervously ready

[0:47:40] Voice 14: to do a delegation and reading g is like a warning like be careful here don't go too far don't get

[0:47:47] Voice 14: to intemperate. And so I think this is actually helpful to the

[0:47:51] Voice 14: community because it increases the transparency about how the process

[0:47:56] Voice 14: is intended to work.

[0:47:58] Trustee Patrick: Any further discussion

[0:47:59] Trustee Patrick: of

[0:48:00] Voice 7: Trustee Boland? Yeah, I support it, especially

[0:48:04] Voice 7: the clarity about the appeal process

[0:48:08] Voice 7: because in the past I've done, you know, submitted delegations

[0:48:12] Voice 7: and it was always a bit of a mystery, you know, the

[0:48:17] Voice 7: the timeline around when you had to get it in seemed like really excessive you had to get it

[0:48:22] Voice 7: in before you could see the agenda which was also another bit of a you know trick but the ability to

[0:48:29] Voice 7: appeal to trust counsel um is really important i think and i like it for that and the clarity thanks

[0:48:36] Trustee Patrick: any

[0:48:37] Voice 7: further discussion that

[0:48:39] Trustee Patrick: i'll call the vote all those in favor

[0:48:41] Trustee Patrick: all your hands any opposed that carries all right

[0:48:55] Voice 5: trustee fast i'd like to carry on and move

[0:49:00] Voice 5: that trust council bylaw number 199 cited as trust council meeting procedures bylaw 2024

[0:49:06] Voice 5: amendment bylaw number 12025 be read a second time as amended is there a second seconded by

[0:49:12] Voice 5: trustee evans is there any discussion

[0:49:15] Voice 8: trustee morrison and so this is where i'm gonna differ

[0:49:19] Voice 8: than than i think the rest of you frankly um i don't think there is a need to pass the second

[0:49:26] Voice 8: and third reading today i think it is important for communities to be aware of it which first

[0:49:31] Voice 8: reading gets us on the table and is clear and i think that it would be helpful just to see if

[0:49:37] Voice 8: there's any other changes or alterations by having a little bit of time for this to sink in and

[0:49:42] Voice 8: community i come from an island where there's a lot of delegations okay and that i like a lot

[0:49:48] Voice 8: And my Islanders, like when this came up in September or whenever that was, Trustee Peterson, like when you look back at the notes, the different times it's come up in council, I have had conversations from community that they wanted some input on to what that looked like.

[0:50:04] Voice 8: Like for some of the things that Trustee Harris is bringing up, for some of the just to slow the process down and ensure that we have good public consultation.

[0:50:12] Voice 8: So I'm asking, I actually agree that it is great, okay?

[0:50:17] Voice 8: It's a great piece of work.

[0:50:18] Voice 8: I'm asking for process for us to slow down a tiny bit just to give time to let this sink in a little bit.

[0:50:25] Trustee Patrick: I just want to seek clarification from Director Marler.

[0:50:28] Trustee Patrick: We are only modifying the procedures that apply to Trust Council.

[0:50:32] Trustee Patrick: previous policy that we did was delegations for for local trust committee so this is just trust

[0:50:38] Trustee Patrick: council yeah yes they do uh trustee boland i

[0:50:47] Voice 7: actually kind of support trustee morrison on

[0:50:51] Voice 7: this i was gung-ho ready to go i approve of it but it's an opportunity to you know advertise

[0:50:58] Voice 7: the fact that this is coming and that this is how you should prepare okay all right uh trustee

[0:51:05] Trustee Patrick: peterson um

[0:51:08] Voice 13: i support the motion uh as earlier stated and i will note that this was on public

[0:51:14] Voice 13: agenda in september and then again in december and then again now um this is uh this is not

[0:51:22] Voice 13: springing action uh uh you know with undue haste in my view it's been well over two years since i

[0:51:31] Voice 13: initiated this action um september would give us you know three quarters of a year this has been

[0:51:37] Voice 13: available in the public eye on our public agendas um the portion that this actually is

[0:51:45] Voice 13: this is directly and only about the positions of delegation section the whole rest of the bylaw

[0:51:50] Voice 13: is not being um changed so i support uh proceeding trustee

[0:51:57] Trustee Patrick: harris i

[0:51:58] Voice 2: support um trustee morrison in

[0:52:00] Voice 2: this and um i thought i remember hearing that the version that we see in front of us today

[0:52:07] Voice 2: is the first time we've seen this as Trust Council?

[0:52:11] Voice 5: Director Marlowe?

[0:52:13] Voice 11: Yeah, the bylaw, this is the first time the actual draft bylaw has been seen.

[0:52:18] Voice 11: What was seen previously was a list of edits that should be made to the bylaw

[0:52:23] Voice 11: in a resolution that Council saw at the last meeting in March.

[0:52:28] Voice 11: Thank

[0:52:29] Voice 2: you for that.

[0:52:29] Voice 2: That's one of the reasons I'm in support of postponing this.

[0:52:35] Voice 2: the other being the um a lot of the talk that's been going on distrust council and previous ones

[0:52:43] Voice 2: um about the undemocratic representation issue of this um of this organization and then clearly i

[0:52:50] Voice 2: have support for postponing this and i would hope that there was some kind of respect given to that

[0:52:55] Voice 2: um the other again is that i'm deeply troubled with the wording about the disposition of the

[0:53:03] Voice 2: the delegations to me that's you know the part of it that really bothers me and possibly some

[0:53:11] Voice 2: others now it's not to say most of the delegations that i end up hearing are not favorable to my

[0:53:16] Voice 2: ears but you know somebody wants to dispose of them that's completely fine that's how things

[0:53:21] Voice 2: ought to be done um and i'm i don't like the idea of taking some power it seems to me away

[0:53:29] Voice 2: way from trust council in the moment of a disposition of delegations at that um trust

[0:53:34] Voice 2: council so that's why i'd like to postpone and hopefully um you know get some support thank you

[0:53:42] Trustee Patrick: uh trustee bernardo then fast um

[0:53:46] Voice 14: public consultation uh is most valuable uh and

[0:53:51] Voice 14: potentially um useful when the issue that's being considered by trust council or for that matter

[0:53:58] Voice 14: or local trust committee, involves substantive policy.

[0:54:03] Voice 14: What we're dealing in front of us is a procedural adjustment

[0:54:07] Voice 14: in order to make our process work more efficiently.

[0:54:10] Voice 14: If we're realistic and we're honest with ourselves,

[0:54:14] Voice 14: I don't think we can say there's a tremendous amount of practical value

[0:54:17] Voice 14: in public consultation on that area.

[0:54:21] Voice 14: The public has a great deal to say that we should listen to

[0:54:26] Voice 14: whenever any kind of policy issue comes up.

[0:54:28] Voice 14: but this is this is like adjusting the spark plugs on your car i mean there's a certain area

[0:54:37] Voice 14: of expertise here uh that's required we conduct these meetings we have to go through with them

[0:54:42] Voice 14: we have to deal with them with all these different issues it's principally about how we do things

[0:54:48] Voice 14: here and i don't think public consultation is going to be public that's particularly useful

[0:54:51] Voice 14: useful here and finally um one of our roles is to make decisions not every time we think there's

[0:55:00] Voice 14: some kind of controversy to scuttle off to the public uh we have to show some leadership from

[0:55:05] Voice 14: time to time and the area that is most within our competence is within our own procedures uh that's

[0:55:11] Voice 14: why I support the motion thank

[0:55:14] Trustee Patrick: you we have trustee fast and Getty all right trustee Getty then Harris

[0:55:22] Trustee Patrick: us um um

[0:55:24] Voice 4: i think that one of the things that i don't see the downside in terms of um either

[0:55:31] Voice 4: position um and i think that if um from bowen i don't know that we've necessarily had a lot

[0:55:36] Voice 4: of delegations i think there was one to the executive council maybe a couple here but

[0:55:41] Voice 4: um i don't think that there's going to be a lot of reaction or comment from people if they even

[0:55:46] Voice 4: if we just highlighted it and shoved it under their noses and asked them for comments um but

[0:55:52] Voice 4: I think that if there are other communities where it might be an issue and that they need to be calmed down and just have an opportunity, I don't necessarily, other than each of us having to read another 10 pages on the next agenda and think that we've already covered this, I don't know that there's a downside.

[0:56:11] Voice 4: side and it's relatively easy um to um act on the possibility of one community being um exercised

[0:56:20] Voice 4: about this or at least only an opportunity so um i'm not interested in pushing it through if

[0:56:26] Voice 4: there's something that comes up and that we can easily accommodate that if i have to read these

[0:56:32] Voice 4: 10 pages again then that's i'll speed read it next time but um it's uh i think it's a relatively

[0:56:38] Voice 4: relatively simple ask and I don't have a problem with it all

[0:56:41] Trustee Patrick: right trustee Harris then Evans then

[0:56:44] Trustee Patrick: fault I

[0:56:45] Voice 2: agree with um trustee Getty that there probably won't be much kickback from um from the

[0:56:50] Voice 2: community um but again the major issue for me and I've heard trustee Bernardo use um you know the

[0:56:57] Voice 2: term that we need to exhibit our leadership or something along those terms and if we are going

[0:57:01] Voice 2: to exhibit leadership why would we want to take some of that ability away from ourselves by having

[0:57:08] Voice 2: the process of disposing of delegations um you know inhibited and and and directively

[0:57:17] Voice 2: that um we can't do that at the trust council meeting there's already we hear from ourselves

[0:57:24] Voice 2: and from staff that um you know you might want to weigh in with the legal or whatever it may be

[0:57:31] Voice 2: and um but making that prescribed to me it hampers our ability to exhibit leadership

[0:57:38] Voice 2: and for that reason i'm against all this thank you that

[0:57:44] Trustee Patrick: trustee evan simple um

[0:57:48] Voice 3: for myself i'm

[0:57:50] Voice 3: normally in support of slowing things down uh when they're uh when they require a large amount of

[0:57:57] Voice 3: review research and understanding the implications and impacts that they have however in this

[0:58:03] Voice 3: instance I'm of the opposite tact I think this is something that is

[0:58:08] Voice 3: desperately needed it's been in the works for a few years prior to me being

[0:58:12] Voice 3: elected I couldn't find I couldn't understand how delegations were done

[0:58:17] Voice 3: there was no clarity there was very little information on the process this

[0:58:22] Voice 3: provides clarity and process and for me delegations that wish to come to

[0:58:27] Voice 3: september this provides the information that is currently lacking it provides clarity into what

[0:58:38] Voice 3: is and is not acceptable by council for delegation for the information being presented this is

[0:58:46] Voice 3: providing better information and i would like to see better information in the hands sooner

[0:58:53] Voice 3: should an additional comment come from public that says you know what this has a problem you

[0:59:01] Voice 3: know what we can do we can amend it we don't have to stop we don't have to pause providing

[0:59:09] Voice 3: transparency and clarity and aid to our constituents because we're afraid of how it

[0:59:17] Voice 3: may be received i would point to order a

[0:59:23] Voice 8: stage point my state is language about my perception

[0:59:28] Voice 8: afraid it's the second time i've heard that i had scuttles too so like speak to the issue but not to

[0:59:36] Voice 8: how other trustees are feeling clean i

[0:59:39] Trustee Patrick: i agree with you just be cautious and maintain to the

[0:59:43] Trustee Patrick: motion at hand please apologies

[0:59:45] Voice 3: i did not mean apologies um and again i apologize i was looking

[0:59:52] Voice 3: at you i'm i'm in thought i'm not directing my comments to you you don't need to respond

[1:00:00] Trustee Patrick: I

[1:00:00] Voice 3: would rather that us as trustees not succumb to what ifs when we have an opportunity to provide clarity, transparency.

[1:00:13] Voice 3: So I am going to vote in favor of moving this ahead and getting it into the hands of the public where it's desperately needed.

[1:00:23] Voice 3: did.

[1:00:30] Voice 16: Trustee Falk.

[1:00:33] Voice 16: To me, I will not support second reading

[1:00:38] Voice 16: the motion for second reading, because for me

[1:00:42] Voice 16: one of the biggest issues that I'm concerned about is the

[1:00:46] Voice 16: perception of many of this trust.

[1:00:51] Voice 16: And perception is not very favorable in many instances, and

[1:00:55] Voice 16: it's often things like you don't listen, you railroad things,

[1:00:59] Voice 16: things you're you know blah blah blah and this is an opportunity i think the whole process that's

[1:01:05] Voice 16: in place for first and second and third reading is to respect the to slow things down and to give

[1:01:13] Voice 16: consultation opportunity even if it's not necessarily important in this one instance i

[1:01:20] Voice 16: can agree that this is mostly to do with our process it does make it clear i understand that

[1:01:25] Voice 16: it's a good proposal probably but the perception is very easy to take somebody who's not sitting

[1:01:33] Voice 16: at this table maybe not even listening to all of the recordings and being deeply engaged it's easy

[1:01:40] Voice 16: to see this as okay here they're ramming something down our throat again you know and there are

[1:01:45] Voice 16: controversial issues here which harris has pointed out uh well i think so you know of you know being

[1:01:54] Voice 16: overly controlling and having the opportunity to do that so there are issues here i'm not saying

[1:02:00] Voice 16: that is happening i'm saying that there's issues in this topic like that which our public deserves

[1:02:08] Voice 16: to have the chance to look at it and feel like they are respected and they are included this is

[1:02:17] Voice 16: us our opportunity to demonstrate in a very very small way in our way of being um so yeah i've said

[1:02:27] Voice 16: everything thanks all

[1:02:29] Trustee Patrick: right trustee harrison peterson then i'm going to call the vote thank

[1:02:33] Voice 2: you um you know this bylaw amendment is actually one big what if because we're saying what if the

[1:02:39] Voice 2: delegation comes it's we already have the ability to um to use our discretion and to ask for staff

[1:02:45] Voice 2: staff help and the rest of it. So it's already a big what if. You know, at the beginning of a term,

[1:02:50] Voice 2: this is problematic, you know, in the fact that it will inhibit our ability to dispose of a

[1:02:56] Voice 2: delegation in a timely manner. But when it gets closer to the end of a term, it's even more

[1:02:59] Voice 2: problematic. You know, as trustees, we might be close, you know, two trust counselors or something

[1:03:04] Voice 2: left in the term, we get a delegation, oh, no, we can't, no, we're not going to dispose of it

[1:03:08] Voice 2: because we can't, we need to do this, we need to do that. Even if though we may use our discretion

[1:03:13] Voice 2: and say well look at we all we all talk as a group we say well this all makes sense and um you know

[1:03:19] Voice 2: i don't think anybody's going to be making any rash decisions i think that everybody is is well

[1:03:23] Voice 2: above that um you know for that reason i'm i'm totally against this thank you trustee peterson

[1:03:30] Voice 2: then i'm going to call a vote uh

[1:03:33] Voice 13: thank you for your indulgence chair um i just reiterate the um

[1:03:38] Voice 13: The amendment to this bylaw is very specific around the disposition of petitions and delegations to the concerns about can we act nimbly.

[1:03:53] Voice 13: 5.18 addresses that in my view

[1:03:57] Voice 13: and allows us the discretion

[1:04:00] Voice 13: but 5.17 reminds us to be mindful of committing

[1:04:05] Voice 13: staff time and financial resources and that's why

[1:04:09] Voice 13: I'm in support. Thank you.

[1:04:12] Trustee Patrick: Alright, with that, I'm going to vote which is

[1:04:15] Trustee Patrick: second reading on the bylaw. All those in favour, raise your hands.

[1:04:27] Trustee Patrick: 14. Lower

[1:04:28] Trustee Patrick: your hands.

[1:04:29] Trustee Patrick: all those opposed hands five simple majority so that passes so do we have the third reading

[1:04:43] Trustee Patrick: motion then trustee fast yeah

[1:04:47] Voice 5: i'm in favor of completing business at business meetings

[1:04:51] Voice 5: that trust council bylaw 199 cited as trust council meeting procedures bylaw 2004 amendment

[1:04:57] Voice 5: bylaw number 1 to 2025 be read a third time as amended is there a second trustee yates

[1:05:06] Trustee Patrick: any discussion we've held that i'm going to call the vote all those in favor

[1:05:22] Voice 11: over

[1:05:22] Trustee Patrick: your hands all those opposed uh

[1:05:30] Voice 11: three not

[1:05:31] Trustee Patrick: carries okay trustees we have 10 minutes to

[1:05:34] Trustee Patrick: noon but we have some i think we'd like to wrap up because i think we're gonna want to

[1:05:38] Trustee Patrick: to have a lot of people leave we do have one more um policy here i think we should at least

[1:05:44] Trustee Patrick: to introduce it and see how interested you are moving forward today.

[1:05:50] Trustee Patrick: But I'm also conscious of losing everybody.

[1:05:53] Trustee Patrick: And we do have lunch, though, so I'm going to keep things moving, and I'll be

[1:05:56] Trustee Patrick: looking to you for direction on how you're feeling on time. So it's

[1:06:00] Trustee Patrick: moving on to 1624, which is the Chief Administration

[1:06:04] Trustee Patrick: Officer Performance Evaluation Policy Request for Decision. Over to you, Director

[1:06:08] Trustee Patrick: Marler.

[1:06:10] Voice 11: Yeah, thank you. This comes from the Chief

[1:06:12] Voice 11: Chief Administrative Officer Performance Evaluation Committee.

[1:06:17] Voice 11: I'm just going to provide you just a quick overview.

[1:06:21] Voice 11: The current process for evaluating the CEO is delegated to the Executive Committee.

[1:06:31] Voice 11: This proposes to change that and intends to create a new standing committee

[1:06:37] Voice 11: called the Chief Administrative Officer Performance Evaluation Committee and a

[1:06:44] Voice 11: policy that would support that which is policy 2.5.1 which is in the package.

[1:06:51] Voice 11: To support that there needs to be consequential amendments to two other

[1:06:56] Voice 11: policies. Policy 2.3.1 which is the council committee systems policy will be

[1:07:03] Voice 11: amended to add the new Chief Administrative Officer

[1:07:07] Voice 11: Performance Evaluation Committee as a standing committee

[1:07:10] Voice 11: and Policy 2.4.1, which

[1:07:15] Voice 11: is the Executive Committee Terms of Reference, will be revised

[1:07:19] Voice 11: to remove the responsibility of the Executive

[1:07:23] Voice 11: Committee to be doing the continuing evaluation

[1:07:27] Voice 11: of the CAO. That policy will

[1:07:31] Voice 11: retain the ability to request the Chief Administrative Officer Performance Evaluation Committee to

[1:07:41] Voice 11: do work should a CAO either advise the Executive Committee that they are retiring or quitting

[1:07:49] Voice 11: the position, or that the Executive Committee becomes aware of performance issues and those

[1:07:55] Voice 11: performance issues need to be dealt with.

[1:07:57] Voice 11: So those are the very high level are the changes. The policy amendments are shown in the document and they've tried to highlight in the request for decision what the major changes are in here.

[1:08:13] Voice 11: There is an attachment to the policy 2.5.1, which is a chief administrative officer's policy for evaluation, and that attachment is the timeline, the work that the committee will do.

[1:08:29] Voice 11: that is left intentionally blank it's got some placeholders in there because every year in the

[1:08:37] Voice 11: policy this committee will by april i believe meet to determine how it's going to meet through

[1:08:44] Voice 11: the year and what it's going to do and how it's going to interact with trust council

[1:08:49] Voice 11: so that is left for the committee to make changes to that template because each year might be a

[1:08:56] Voice 11: little bit different on dates and it didn't seem to make sense to have to come to council to update

[1:09:02] Voice 11: that kind of more operational aspect of it so i'll leave it there and just go back to the chair for

[1:09:09] Voice 11: any comments thank you yeah

[1:09:12] Trustee Patrick: this uh this project actually i'll look back to trustee falk and i had

[1:09:16] Trustee Patrick: raised a year ago, December, that this policy needed attention.

[1:09:25] Trustee Patrick: We work got sidetracked because we actually needed to implement the committee as it was

[1:09:30] Trustee Patrick: currently proposed under policy to retain a new CAO, which I think that committee did

[1:09:36] Trustee Patrick: a very good job in doing.

[1:09:40] Trustee Patrick: And then the committee after also turned its attention back to the policy.

[1:09:46] Trustee Patrick: We were able to retain consulting services from, I forget the name of the company,

[1:09:51] Voice 11: leaders,

[1:09:53] Trustee Patrick: thank you very much, who worked with us as well as the guidance material for CAO performance review to create this document.

[1:10:04] Trustee Patrick: So it has been through the committee, several versions.

[1:10:08] Trustee Patrick: I do understand that the table at the back doesn't have dates in it, but we did make sure we put that trigger date into the policy that it must be filled out by April of each year.

[1:10:18] Trustee Patrick: So with that, I open the floor on questions for this policy.

[1:10:24] Trustee Patrick: Trustee Bernardo?

[1:10:28] Voice 14: I support the policy and I support adopting it today.

[1:10:32] Voice 14: This is long overdue.

[1:10:36] Voice 14: trustees this came up before us a year ago because you know trustees Patrick and Falk

[1:10:42] Voice 14: you know recognized that at that time there was a we had been overdue for a performance review of

[1:10:52] Voice 14: the then CAO and examining that whole issue all of us could see or any of us who were interested

[1:11:00] Voice 14: and I could see that there were real gaps in the current policy

[1:11:03] Voice 14: in terms of a great deal of vagueness about how performance assessment

[1:11:09] Voice 14: should happen with the CAO.

[1:11:12] Voice 14: CAO is the key employee, and we had a very instructive presentation

[1:11:17] Voice 14: by the CAO today, and when we consider the scope of responsibilities

[1:11:23] Voice 14: and the nature of the specific practical tasks that are facing the CAO,

[1:11:29] Voice 14: of brawny now. There's a lot of performance issues in there. There's a lot of dimensions

[1:11:35] Voice 14: that have to be looked at, and those are all relevant to assessment. This policy moves us

[1:11:44] Voice 14: towards a more professional structure, a more professional approach, again, by documenting a

[1:11:50] Voice 14: process that is integral to effective operations. So, I support this policy, and I hope we can

[1:11:57] Voice 14: advance it today any

[1:11:59] Trustee Patrick: other questions no further questions does any trustee wish to proceed with

[1:12:06] Trustee Patrick: the motions on page 278 trustee getty i

[1:12:11] Voice 4: move that trust council adopt trust council policy 2.5.1

[1:12:16] Voice 4: chief administrative officer performance evaluation don't we do these

[1:12:20] Trustee Patrick: one at a time

[1:12:20] Trustee Patrick: yes unfortunately is there a second trustee borthwick any discussion call the vote all

[1:12:28] Trustee Patrick: All those in favor?

[1:12:35] Voice 11: 17.

[1:12:36] Trustee Patrick: Lower your hands.

[1:12:37] Trustee Patrick: Any opposed?

[1:12:39] Trustee Patrick: That carries.

[1:12:41] Voice 11: Is that opposed?

[1:12:42] Voice 11: Sorry.

[1:12:43] Voice 11: I think that was just how I left it.

[1:12:46] Voice 11: Yeah, okay.

[1:12:47] Trustee Patrick: There's a second motion here.

[1:12:49] Trustee Patrick: I'd like to proceed, Trustee Getty.

[1:12:51] Voice 4: I move that Trust Council adopt amendments as recommended by the Chief Administrative Officer Performance Evaluation Policy Committee dated June 17, 2025,

[1:13:00] Voice 4: to Trust Council, quote, Policy 2.3.1, Council Committee System.

[1:13:07] Voice 4: Is there a second?

[1:13:08] Trustee Patrick: Trustee Evans, any discussion?

[1:13:12] Trustee Patrick: Call the vote.

[1:13:13] Trustee Patrick: All those in favor?

[1:13:20] Voice 11: 17.

[1:13:21] Trustee Patrick: Over your hands.

[1:13:22] Trustee Patrick: Any opposed?

[1:13:25] Voice 4: That carries.

[1:13:26] Voice 4: Third motion, Trustee Getty.

[1:13:29] Voice 4: I move that Trust Council adopt amendments as recommended by the Chief Administrative Officer

[1:13:33] Voice 4: Officer Performance Evaluation Policy Committee

[1:13:35] Voice 4: dated June the 17th, 2025

[1:13:37] Voice 4: to Trust Council Policy 2.4.1

[1:13:40] Voice 4: Executive Committee Terms of Reference

[1:13:43] Voice 4: dated June the 17th, 2025.

[1:13:45] Voice 4: Is

[1:13:46] Trustee Patrick: there a second?

[1:13:46] Trustee Patrick: Second by Trustee Elliott.

[1:13:48] Trustee Patrick: Any discussion?

[1:13:51] Trustee Patrick: Call the vote.

[1:13:52] Trustee Patrick: All those in favor?

[1:14:00] Voice 11: 16.

[1:14:01] Trustee Patrick: Lower your hands.

[1:14:02] Trustee Patrick: Any opposed?

[1:14:05] Trustee Patrick: That carries.

[1:14:06] Trustee Patrick: Thank you, trustees.

[1:14:08] Trustee Patrick: I think this is a good piece of work.

[1:14:10] Trustee Patrick: And I think from now on,

[1:14:11] Trustee Patrick: And I think our CIO will appreciate it, too.

[1:14:14] Trustee Patrick: I think it's a good process, and it puts it back on this table where it belongs, and we will do this going forward.

[1:14:24] Trustee Patrick: Okay, trustees, I want to look at where we are.

[1:14:26] Trustee Patrick: I think we are pretty close to the end.

[1:14:29] Trustee Patrick: Was there any gaps that I had earlier in the process?

[1:14:33] Trustee Patrick: I want to make sure we didn't skip anything over.

[1:14:36] Trustee Patrick: Trustee Fast?

[1:14:37] Voice 5: I believe there was a short slide.

[1:14:42] Trustee Patrick: no it was the avi it was the avicc climate change um but she has departed um so

[1:14:52] Trustee Patrick: with that i'm just looking to staff oh the follow-up action list ah this is an interesting

[1:15:00] Trustee Patrick: Didn't change you.

[1:15:02] Trustee Patrick: Oh, sorry.

[1:15:04] Trustee Patrick: Oh, thank you, 17, disposition of, thank you.

[1:15:10] Trustee Patrick: So thank you for everyone's patience.

[1:15:13] Trustee Patrick: We all get tired at this time of day.

[1:15:14] Trustee Patrick: So we do have 17, which is disposition of delegations, public comment, and correspondence.

[1:15:20] Trustee Patrick: Is there any that's not Trustee Bernardo?

[1:15:25] Voice 14: We are now subject to new policies, is that correct?

[1:15:27] Trustee Patrick: We did not adopt it yet.

[1:15:29] Trustee Patrick: Yeah, good try.

[1:15:31] Trustee Patrick: Trustee Yates?

[1:15:34] Voice 15: Well, we have just a moment

[1:15:36] Voice 15: to discuss the September agenda.

[1:15:40] Trustee Patrick: That's coming up.

[1:15:41] Trustee Patrick: So, well, this is the correspondence one.

[1:15:44] Trustee Patrick: I just wanna note of interest,

[1:15:47] Trustee Patrick: and I know when we were at Bowen Island Municipality

[1:15:49] Trustee Patrick: and their agenda,

[1:15:50] Trustee Patrick: they put little info blocks into their agenda.

[1:15:53] Trustee Patrick: So for the correspondence piece,

[1:15:54] Trustee Patrick: they put a little info block right there saying,

[1:15:56] Trustee Patrick: we'll receive your correspondence.

[1:15:57] Trustee Patrick: funds, we might not talk to it in this meeting. And I think

[1:16:01] Trustee Patrick: that's good information and good thoughts in the future as our agenda is to have those little

[1:16:05] Trustee Patrick: info blocks that speak to others on interpreting, understanding our

[1:16:09] Trustee Patrick: agendas. Josie Bolin? So

[1:16:14] Voice 7: I'd like to just respond

[1:16:15] Voice 7: to the Salt Spring

[1:16:19] Voice 7: I can never remember, Exchange, Transition,

[1:16:23] Voice 7: Forward, anyway, Mary Wellman and... Salt Spring Solutions.

[1:16:27] Voice 7: okay solutions the only one i couldn't think of okay so i think they did a tremendous piece of

[1:16:35] Voice 7: work which we should recognize i mean the uh i'm just blown away by the diligence of the amount of

[1:16:42] Voice 7: work and you know that's the kind of information we kind of need that's missing from the housing

[1:16:50] Voice 7: assessment report and even though what they did was focused on the salt spring

[1:16:55] Voice 7: I just wonder if I'm not exactly sure how we could use it but if there's some

[1:17:03] Voice 7: way that it could be reviewed by staff with the idea of blending it or using it

[1:17:10] Voice 7: to explain to the province the kind of information that would have been or

[1:17:15] Voice 7: or could be in the future more useful in a housing needs assessment.

[1:17:20] Trustee Patrick: I can speak for Salt Spring.

[1:17:21] Trustee Patrick: I do know that their information was submitted to our OCP consulting team

[1:17:26] Trustee Patrick: that's working on our project.

[1:17:28] Trustee Patrick: So it will be looked at closely by our staff.

[1:17:31] Trustee Patrick: So any other items than on 17?

[1:17:38] Trustee Patrick: So we'll proceed forward then.

[1:17:40] Trustee Patrick: So we'll pass over 18.9.

[1:17:45] Trustee Patrick: So the follow-up action list, number 19.

[1:17:47] Trustee Patrick: We did move.

[1:17:48] Trustee Patrick: That was a new suggestion to move that to the end.

[1:17:52] Trustee Patrick: And the reason why we moved it to the end is that it gives us a chance to reflect on any new direction that we gave staff in our meeting over this course of three days and how it relates to work that we had already given to staff to do.

[1:18:05] Trustee Patrick: This is where we would have an opportunity to adjust and say, well, if you really want this done, maybe we're going to have to not do that.

[1:18:14] Trustee Patrick: Trustee Peterson?

[1:18:18] Voice 13: Thank you.

[1:18:19] Voice 13: uh one comment and one question on the follow-up action list on page 325 my comment uh item number

[1:18:26] Voice 13: six uh is an example i think uh for us of when we do not use explicit enough language i think item

[1:18:37] Voice 13: number six could be read uh in the future and be what the heck is this about so that's just a

[1:18:43] Voice 13: reminder of our language when we form um motions and on page 322 a question for director marler

[1:18:55] Voice 13: item number eight about informing the accessibility committee um i'm just noting

[1:19:02] Voice 13: that the target date has slipped by and i'm wondering if if there's um the explanation of

[1:19:12] Voice 13: why this informing is being delayed.

[1:19:18] Trustee Patrick: Director Marler?

[1:19:24] Voice 11: Yeah, thank you.

[1:19:25] Voice 11: The Accessibility Committee has been having a hard time getting quorum.

[1:19:30] Voice 11: So as soon as we're able to stabilize that,

[1:19:32] Voice 11: I will put this under agenda for them to discuss.

[1:19:38] Trustee Patrick: I want to look to see, Roni,

[1:19:40] Trustee Patrick: are there any items that you wish to bring to our attention in this list?

[1:19:45] Voice 12: Thank you, Chair.

[1:19:46] Voice 12: I think the one item I wanted to raise just for consideration,

[1:19:49] Voice 12: And we don't necessarily need a decision here today, but item number three under the CAO list, which was staff to schedule a committee of the whole meeting for Trust Council to discuss the September meeting conduct.

[1:20:00] Voice 12: We haven't proceeded yet with scheduling a committee of the whole conversation around that because committee of the wholes were previously dedicated, of course, to policy statement and other priorities.

[1:20:09] Voice 12: 30s. I would appreciate direction from Trust Council if you feel that you want to leave that

[1:20:15] Voice 12: on the list and that that conversation is still needed, or if not, if we could remove it. I'm

[1:20:20] Voice 12: happy either way. I just wanted to confirm, given the changes we've had with a new chair and then

[1:20:26] Voice 12: the conversations we've had around conduct since that December meeting when that was originally

[1:20:31] Voice 12: added to the list. So happy to keep it on the list and proceed with trying to schedule that

[1:20:36] Voice 12: if you wish but if if you feel it's no longer necessary then i'm happy to remove it as well

[1:20:40] Voice 12: your direction thank you

[1:20:41] Trustee Patrick: trustees your direction on that item trustee

[1:20:48] Voice 5: fast personally i can hardly

[1:20:51] Voice 5: remember that september meeting and i wonder if it needs to stay on this list um i propose to take

[1:20:59] Voice 5: it off there's

[1:21:01] Trustee Patrick: no alternative would you wish to put a motion on the floor to do that and we can

[1:21:06] Trustee Patrick: test it?

[1:21:09] Voice 5: I move that Trust Council remove item 3 from the CAO's follow-up action list on page 318

[1:21:18] Voice 5: of the agenda.

[1:21:20] Trustee Patrick: I'm just going to look to staff. Is that sufficient language enough? All right. Is

[1:21:25] Trustee Patrick: there a second? Are we down? What do we have online? Three online? All right. Yeah, there's

[1:21:35] Trustee Patrick: three online. No,

[1:21:41] Trustee Patrick: I understand that. Where are we in? I'm just waiting for staff's input.

[1:21:44] Trustee Patrick: put.

[1:21:46] Voice 11: Sorry, what do you want to put?

[1:21:47] Trustee Patrick: Quorum. Do we have quorum?

[1:21:48] Voice 11: Yeah, we've got 12 in the room and

[1:21:51] Trustee Patrick: as long as there's

[1:21:51] Voice 11: one in line,

[1:21:52] Trustee Patrick: we're good. All right. So is there a second to that motion?

[1:21:55] Trustee Patrick: Second by Trustee Yates. The motion is to remove item three in the follow-up action list under

[1:22:01] Trustee Patrick: Mr. CAO. Is there any discussion, Trustee Peterson?

[1:22:07] Voice 13: Just in relation to my comment earlier,

[1:22:09] Voice 13: I think the motion should include the text of the item so that it's comprehensible in the

[1:22:16] Voice 13: the future.

[1:22:17] Trustee Patrick: I think staff can add that at least in brackets or so that doesn't substantiate the

[1:22:23] Trustee Patrick: motion. Is there any further discussion? Trustee Getty?

[1:22:27] Voice 4: I think we're feeling like we're well past

[1:22:30] Voice 4: whatever was the problems that we had in September, but I think that we do have ongoing

[1:22:37] Voice 4: conversations about a code of conduct and that might relate. So while we don't want or need a

[1:22:43] Voice 4: committee of the whole to go into it in great depth i think that um i would ask the ceo to to

[1:22:49] Voice 4: not completely erase it from our corporate memory and then it form the basis of uh and i'm i'm not

[1:22:57] Voice 4: sure that any of us want to go through and listen and watch all the tapes and to relive the whole

[1:23:02] Voice 4: thing but um i think that it has some context in our future discussions so i think that we need to

[1:23:07] Voice 4: keep that in mind i'm voting in favor of this motion but i just want to highlight the content

[1:23:14] Voice 4: If

[1:23:14] Trustee Patrick: I could, I think I wanted to turn to the CAO that there is potential draft policy coming.

[1:23:20] Trustee Patrick: So can you speak to that for a moment?

[1:23:22] Voice 12: Yeah, thank you, Chair.

[1:23:23] Voice 12: Yes, we do have, and I believe that's on the list somewhere here, I think under legislative services,

[1:23:28] Voice 12: was making amendments to the Code of Conduct and updating our Code of Conduct.

[1:23:33] Voice 12: And that work is underway and drawing on actually the LGMA grant that helped fund our session yesterday

[1:23:39] Voice 12: yesterday also is helping fund the legal advice to provide input to that so you will be having a

[1:23:44] Voice 12: you will be seeing a revised policy coming forward on on that so

[1:23:50] Trustee Patrick: any further discussion

[1:23:52] Trustee Patrick: I'll call the vote then this is to remove item three all those in favor

[1:24:01] Trustee Patrick: it's the end of the day we're getting tired

[1:24:08] Trustee Patrick: 17 17 lower your hands we'll ask any whoops any opposed look i know it's not peter's hands there

[1:24:16] Trustee Patrick: we go any

[1:24:17] Trustee Patrick: opposed so that carries one item off the list uh trustee evans um

[1:24:26] Voice 3: silly question number 11

[1:24:28] Voice 3: on the list staff to schedule an an electronic special meeting for trust council for may to

[1:24:34] Voice 3: to enable Trust Council to review the recommendations

[1:24:36] Voice 3: in preparation for potential first reading at June Trust Council.

[1:24:39] Voice 3: What is that about?

[1:24:42] Trustee Patrick: That's the policy statement, and I think that it's been delayed in the target.

[1:24:48] Trustee Patrick: We set the dates now, so I think that item will be coming off the list

[1:24:51] Trustee Patrick: in the next meeting.

[1:24:54] Trustee Patrick: Any other questions on the follow-up action list?

[1:25:00] Trustee Patrick: I hope you found that useful to have that at the end of the meeting

[1:25:03] Trustee Patrick: and to have that, because it's always hard in the beginning of the meeting.

[1:25:06] Trustee Patrick: We're always very optimistic about what we're going to get done,

[1:25:08] Trustee Patrick: And this, I think, puts us into more realism.

[1:25:11] Trustee Patrick: With that, I think we are getting close to the end of the meeting.

[1:25:16] Trustee Patrick: We will talk about the next trust council schedule,

[1:25:20] Trustee Patrick: but our next meeting is going to be September 16th to 18th

[1:25:23] Trustee Patrick: on Gabriela Island at the Haven.

[1:25:26] Trustee Patrick: And we have before us sort of a skeleton of the trust programs

[1:25:31] Trustee Patrick: of the September schedule.

[1:25:35] Trustee Patrick: Was there a question regarding that?

[1:25:37] Trustee Patrick: Who was that?

[1:25:39] Trustee Patrick: Trustee Yates. Thank you.

[1:25:42] Voice 15: Just one question and one quick comment. I would like to see the

[1:25:47] Voice 15: trustee roundtable get back onto our council agenda if there is time. I always look forward

[1:25:53] Voice 15: to that. And secondly, last Friday, I attended a really exciting ribbon cutting event at our

[1:26:02] Voice 15: finally finished and opened maker space at our recycling depot. And some of you saw the

[1:26:08] Voice 15: The very beginnings of that, when the building was just getting built and what the plans were.

[1:26:14] Voice 15: Well, what is happening there now is so exciting and so innovative.

[1:26:20] Voice 15: So I will send a quick note to EC to see if we can have a field trip there on perhaps for Wednesday lunch.

[1:26:29] Voice 15: Thank you. Great idea. Trustee Boland?

[1:26:33] Voice 7: So the trustee roundtable, yes, good idea.

[1:26:36] Voice 7: The other one was, you know, the overview of the different organizations and committees.

[1:26:43] Voice 7: I always find it problematic that you suddenly have to prepare a summary when you're preparing for Trust Council.

[1:26:50] Voice 7: I think it would be really helpful if anybody goes to one of those meetings,

[1:26:54] Voice 7: that they immediately provide a short summary to everyone.

[1:26:58] Voice 7: And then that can be compiled for Trust Council so that people aren't scrambling around.

[1:27:04] Voice 7: I mean, the immediacy of, like, I went to the house sound, whatever, and here's what happened would be, I think, quite helpful.

[1:27:14] Voice 7: And just send it to all trustees for information.

[1:27:18] Voice 7: Thanks.

[1:27:19] Voice 7: Thank you.

[1:27:19] Voice 7: Good suggestion.

[1:27:20] Trustee Patrick: Any other comments on the September schedule?

[1:27:23] Trustee Patrick: Of course, we have to trust Trustee Elliott.

[1:27:27] Voice 17: I had a few conversations with trustees who are commenting on the brevity and achievability of this agenda.

[1:27:35] Voice 17: like how much business we had to get through versus how many substantive discussion pieces.

[1:27:43] Voice 17: And I think, like, yesterday we had, like, one good solid roundtable with lots of time to talk about our views on the matter.

[1:27:52] Voice 17: So if in our feedback, if you can, maybe we can have a question about, you know,

[1:27:57] Voice 17: how many discussion items can we handle in a three-day stretch?

[1:28:00] Voice 17: and was this agenda an achievable amount of business

[1:28:04] Voice 17: that would help us for planning the next?

[1:28:06] Voice 17: Thanks.

[1:28:08] Trustee Patrick: Absolutely.

[1:28:09] Trustee Patrick: I mean, this is our chance to experiment.

[1:28:11] Trustee Patrick: I openly encourage that and want your feedback

[1:28:15] Trustee Patrick: as we go forward to really make these meetings

[1:28:18] Trustee Patrick: constructive and work well.

[1:28:21] Trustee Patrick: Trustee Evans?

[1:28:23] Voice 3: Yeah, I'm looking forward to doing that survey

[1:28:25] Voice 3: and some feedback now.

[1:28:26] Voice 3: Yes, I found that this agenda package went at a good pace

[1:28:30] Voice 3: um it's much more preferable to the at the this stage we've still got a page and a half of items

[1:28:38] Voice 3: and we're just um perfunctory just passing things one of the issues that i hadn't was the like like

[1:28:49] Voice 3: for example the housing toolkit it was a massive amount of work we didn't even have time to get a

[1:28:53] Voice 3: briefing on it i still don't understand it i would like to see that come back i would like to have it

[1:28:57] Voice 3: explained to me um because the key point there was just pass it now it'll come back and be explained

[1:29:05] Voice 3: later while we're about a year and a half in i'm still waiting and

[1:29:10] Trustee Patrick: it still remains in the follow-up

[1:29:11] Trustee Patrick: action list for the committee so uh we'll we'll get there all right well trustees i really want

[1:29:17] Trustee Patrick: to thank our staff because this agenda was a bit you have one more person i have a

[1:29:22] Trustee Patrick: comment oh

[1:29:24] Voice 1: you

[1:29:26] Voice 1: we reach the conclusion i just wanted to pass on my appreciation and i assume trust council's

[1:29:31] Voice 1: appreciation for sage who sort of has got punched into the fire here um doing technical support i

[1:29:37] Voice 1: think he's done an admirable job and i just appreciate that so thank you thank

[1:29:45] Trustee Patrick: you david

[1:29:46] Trustee Patrick: you jumped me it was on my list here i want to also thank our staff the staff worked hard to

[1:29:54] Trustee Patrick: to pull the agenda together.

[1:29:55] Trustee Patrick: Alexandra and I, I have an annotated schedule in front of.

[1:30:00] Trustee Patrick: me with a lot more detail to try to help us to keep navigating forward. We'll keep improving it,

[1:30:06] Trustee Patrick: keep getting it better. Staff do a huge job of preparing for these meetings and supporting us

[1:30:13] Trustee Patrick: during these meetings. So thank you to all the staff that was here, staff that are online and

[1:30:17] Trustee Patrick: listening. We really appreciate you. There's also the hotel staff. We have the manager, Kelly,

[1:30:23] Trustee Patrick: who was just looking in here earlier and heard all of her kitchen staff and help that's been in

[1:30:28] Trustee Patrick: the room i think it's been running fine so thank you kelly we're thanking you very much for the

[1:30:33] Trustee Patrick: hotel and um um with that as we move toward our first reading for the trust policy statement i

[1:30:48] Trustee Patrick: think we're going to see a lot more words being thrown out there and i want to circle back to the

[1:30:53] Trustee Patrick: words that i opened this meeting with from mayor staples at duncan that hate is loud but love is

[1:30:59] Trustee Patrick: louder so uh let's move forward look forward to these meetings that we're going to have in

[1:31:04] Trustee Patrick: the coming um months for the uh community whole for looking at that draft of the policy statement

[1:31:11] Trustee Patrick: and potential first reading later on so thank you all i need a motion to adjourn

[1:31:17] Trustee Patrick: uh trusty kitty seconded by trusty bernardo we are adjourned