Hornby Island Local Trust Committee regular meeting, July 4, 2025

[0:00:02] Voice 4: But you did call him, right?

[0:00:04] Voice 8: I did, yeah.

[0:00:06] Voice 4: Did you manage to leave a message?

[0:00:09] Voice 8: I left a message and I sent him a text.

[0:00:11] Voice 8: So that's all we can do.

[0:00:13] Voice 8: Hope he's somewhere he's going to get it.

[0:00:17] Voice 8: That's the best we can do.

[0:00:20] Voice 8: So good morning.

[0:00:21] Voice 8: I would like to call this electronic regular meeting of the Hornby Island Local Trust Committee to order.

[0:00:28] Voice 8: I want to begin the meeting by acknowledging that we're fortunate to be able to gather today

[0:00:34] Voice 8: in the territory of Coast Salish peoples, and we respectfully acknowledge that Hornby Island

[0:00:40] Voice 8: is the unceded traditional territory of the Comox First Nation, the traditional keepers of this land.

[0:00:47] Voice 8: Just reflecting, I think it's been a big year for Comox.

[0:00:51] Voice 8: Um, they ratified, um, uh, treaty on their end of things.

[0:00:57] Voice 8: And so that work is progressing and I, I hope that continues in a positive vein.

[0:01:03] Voice 8: Um, my name is Tim Peterson.

[0:01:05] Voice 8: I'm elected on Laskete Island and I'm the chair of the Hornby Island local trustee,

[0:01:10] Voice 8: the local trust committee.

[0:01:11] Voice 8: Um, I'm joined today by, uh, Hornby Island local trustee, uh, Alex Allen.

[0:01:18] Voice 8: and we're hoping that trustee Grant Scott joins us shortly.

[0:01:24] Voice 8: Also with us today is Planner Sonia Zupanek and Lisa Millard is our administrator and

[0:01:37] Voice 8: minute taker, bylaw enforcement manager, Warren Dingman is with us, and Lisa Govro, the chair

[0:01:46] Voice 8: Chair of the Islands Trust Conservancy has also joined us today and will be giving us an update on the Islands Trust Conservancy fairly soon.

[0:01:59] Voice 8: This meeting is an official forum for the local trust committee to make decisions about land use planning and discuss relevant business.

[0:02:07] Voice 8: And I want to add that this is a place of employment.

[0:02:09] Voice 8: And despite the fact that some staff may be in their homes, our staff have the right to a safe and respectful workplace.

[0:02:20] Voice 8: So with that, we have an agenda before us and look to see if there are any amendments to the agenda desired.

[0:02:29] Voice 8: No.

[0:02:31] Voice 8: OK, seeing nothing, I will take it that we will adopt the agenda as presented and we'll get right into it.

[0:02:42] Voice 8: But, Trustee Allen, would you like to give us an update?

[0:02:48] Voice 4: All right.

[0:02:49] Voice 4: Yep.

[0:02:51] Voice 4: Thank you, Chair.

[0:02:53] Voice 4: I guess I'll say that I attended the Trust Council on South Spring Island.

[0:03:00] Voice 4: I had to leave as usual earlier on Thursdays.

[0:03:03] Voice 4: But I will say the delegations are always pretty good, the highlights.

[0:03:09] Voice 4: and then, I can't pronounce his middle name,

[0:03:15] Voice 4: Terrell Peterson, but Jared Williams' presentation

[0:03:19] Voice 4: was excellent.

[0:03:22] Voice 4: I think I'll just highlight in terms of,

[0:03:27] Voice 4: he's known on Horme Island.

[0:03:29] Voice 4: He's done a lot of presentations through Arts Council

[0:03:31] Voice 4: and various other venues.

[0:03:33] Voice 4: But it was really interesting in terms of how they name,

[0:03:36] Voice 4: their place names versus colonial settlers,

[0:03:40] Voice 4: Settlers, all about them, all about their names.

[0:03:43] Voice 4: And First Nations names, it's all about what happens there.

[0:03:47] Voice 4: So that's why Hornby Island is the outer island,

[0:03:49] Voice 4: and that's why Denman is the inner island.

[0:03:50] Voice 4: That's what we're called.

[0:03:52] Voice 4: We're not called, you know, after somebody who happened,

[0:03:55] Voice 4: somebody's bosun's sons, whatever.

[0:04:01] Voice 4: Anyways, it was a nice presentation from him.

[0:04:04] Voice 4: And as well, we're continually trying to explore good conduct

[0:04:09] Voice 4: to Trust Council and so we had

[0:04:13] Voice 4: 9 to 11.30

[0:04:15] Voice 4: actually, which is

[0:04:16] Voice 4: a huge amount of time presented to

[0:04:18] Voice 4: deal with the behavior

[0:04:21] Voice 4: at Trust Council. My biggest thing is those phones,

[0:04:23] Voice 4: those so-called smartphones.

[0:04:25] Voice 4: Turn them off. I go on and on about that.

[0:04:27] Voice 4: But I think we're

[0:04:28] Voice 4: getting there. There wasn't so

[0:04:31] Voice 4: many point of orders this last

[0:04:33] Voice 4: meeting.

[0:04:35] Voice 4: Yeah, so that's my

[0:04:36] Voice 4: report. Thank you.

[0:04:40] Voice 8: Thank you, Trustee Allen.

[0:04:42] Voice 8: And in the absence of Trustee Scott, we'll move on to the Chair's report.

[0:04:48] Voice 8: So I also wanted to share some highlights from the Trust Council meeting.

[0:04:53] Voice 8: The Policy Statement Amendment Project was decided that Trust Council will have a special electronic committee,

[0:05:01] Voice 8: the whole meeting, July 9th, to review the current draft.

[0:05:06] Voice 8: And then we're going to schedule a special electronic meeting of Trust Council for 29th of July to consider first reading.

[0:05:19] Voice 8: Trust Council adopted Bylaw 197, which is the Local Trust Committee Meeting Procedures Bylaw.

[0:05:25] Voice 8: and this bylaw will now supersede the meeting procedures bylaws

[0:05:32] Voice 8: that were in a variety of formats throughout the trust area

[0:05:38] Voice 8: and that's a new direction.

[0:05:44] Voice 8: Not radically different, I would say, the Hornby meeting procedures bylaw

[0:05:49] Voice 8: and the one coming to us from Trust Council,

[0:05:52] Voice 8: But that new one will be superseding the previous one.

[0:05:58] Voice 8: I also had a note on Jared Costanahan-Williams' presentation.

[0:06:05] Voice 8: Just always a fascinating speaker, sharing oral traditions and stories and concepts of traditional concepts around land ownership,

[0:06:18] Voice 8: partnerships um rights to harvesting areas and use of shared spaces and uh he's really interested

[0:06:27] Voice 8: in uh creating opportunities to revitalize traditional indigenous food systems and

[0:06:33] Voice 8: reconnecting through the land um and uh culturally grounded practices and his he's just a he's just

[0:06:42] Voice 8: a very captivating speaker and i absolutely love his storytelling um also of note uh yesterday our

[0:06:51] Voice 8: member of parliament gordon johns came to liskiti for a visit and to i went with him to wish uh

[0:06:58] Voice 8: a happy 100th birthday to our oldest resident a long time ndp supporter but also had an

[0:07:06] Voice 8: opportunity to chat with him uh about issues um of interest to liskiti and also as the chair of

[0:07:13] Voice 8: hornby uh local trust committee i we spoke a little bit about some of the uh uh issues before

[0:07:19] Voice 8: the local trust committee on hornby so i thought that would be good to share with you

[0:07:23] Voice 10: all and

[0:07:26] Voice 8: i see

[0:07:27] Voice 8: trustee scott has joined us glad to see you sir thank you can you hear me i can and uh do you have

[0:07:35] Voice 8: anything you would like to share as a trustee report today yeah

[0:07:39] Voice 6: i just like to say uh everywhere

[0:07:43] Voice 6: i go on the co-op or around and about i hear about short-term vacation rentals uh the good the bad

[0:07:51] Voice 6: and the ugly i mean a lot of people highly support them and i think the general consensus i'm hearing

[0:07:57] Voice 6: is we absolutely need them it's part of our uh island economy it's part of our character so

[0:08:03] Voice 6: So I think that it's going to be essential we move that along quickly early in the fall and get it going.

[0:08:11] Voice 6: I've also heard some issues around rugby pitch and what's going on there, but that's going to come up a little later in the agenda.

[0:08:19] Voice 6: So I think we're going to leave it at that.

[0:08:26] Voice 8: Thank you, Trustee Scott.

[0:08:29] Voice 8: And next, helping us to acknowledge the 35th anniversary of the Islands Trust Conservancy,

[0:08:37] Voice 8: We have Alistair's Conservancy Chair, Lisa Govero, joining us.

[0:08:42] Voice 8: Thank you for joining us and welcome.

[0:08:44] Voice 10: Good morning. Good morning. It's good to see everybody.

[0:08:49] Voice 10: Great. Yes, my name is Lisa Govero.

[0:08:53] Voice 10: I'm elected over on Galliano Island, where the sun is shining and where I'm zooming in from today.

[0:09:00] Voice 10: Galliano is in the core territory of the Penelope tribe.

[0:09:04] Voice 10: I'm here as the chair of the Island Trust Conservancy, and I'd like to begin by recognizing the people who make up our board.

[0:09:11] Voice 10: Tanner Timothy is our vice chair. He's a provincial appointee to our board.

[0:09:17] Voice 10: Dr. Risa Smith is also a provincial appointee and also an accomplished conservation biologist.

[0:09:24] Voice 10: Trustee Charles Kahn, who's based on Salt Spring, and he's our third provincial appointee.

[0:09:29] Voice 10: trustee Susan Yates is elected over on Gabriela Island and Toby Elliott is our executive committee

[0:09:36] Voice 10: liaison. We're also supported by our outstanding staff. Our team lead is acting manager Wendy

[0:09:44] Voice 10: Tyrrell. Catherine Martel is our ecosystems protection specialist. Gemma Green is a covenant

[0:09:52] Voice 10: management and outreach specialist. Nuala Murphy property management specialist and Mike Richards

[0:09:59] Voice 10: who is a strategic fund development specialist, Erica Wheeler, a species at-risk coordinator,

[0:10:07] Voice 10: and our administrative assistant, the wonderful Coraline Strachan. And then the communication

[0:10:12] Voice 10: specialist is Michaela Yanni, who's been very instrumental in helping us celebrate our 35-year

[0:10:19] Voice 10: milestone. Our work is also supported by Director Freider of Trust Area Services. We're a small but

[0:10:26] Voice 10: but a very mighty team.

[0:10:27] Voice 10: As I mentioned, this year marks our 35th anniversary

[0:10:30] Voice 10: and we've launched a wide ranging campaign

[0:10:34] Voice 10: to share our story and celebrate the lands that we protect.

[0:10:37] Voice 10: And in order to connect more deeply

[0:10:40] Voice 10: with the communities across the trust area.

[0:10:43] Voice 10: Since 1990, Balanced Trust Conservancy

[0:10:46] Voice 10: has worked very closely with landholders,

[0:10:48] Voice 10: communities and conservation partners

[0:10:50] Voice 10: to protect the other places that we all love.

[0:10:52] Voice 10: To date, the ITC protects 115 properties, including 34 nature reserves and 81 conservation covenants,

[0:11:01] Voice 10: totaling more than 1,385 hectares of ecologically significant land.

[0:11:07] Voice 10: As part of our 35th anniversary campaign, we've launched the 35th anniversary logo,

[0:11:13] Voice 10: which I haven't figured out how to put into my Zoom yet. You'll see it up here soon.

[0:11:17] Voice 10: soon um um we also uh had big media release back in january uh we celebrated our social

[0:11:26] Voice 10: with our social media campaign we reached over 40 000 individuals so far with that

[0:11:30] Voice 10: um yeah we're promoting our anniversary in newspapers we've scheduled time at booths

[0:11:38] Voice 10: at different fairs uh pender and salt spring and on gabriola um and pretty much attending as many

[0:11:45] Voice 10: community events as we can over the summer. We also launched the Islands Trust Conservation

[0:11:51] Voice 10: Journal. It's on our website and it's a new blog where we're collecting or featuring stories

[0:11:57] Voice 10: and reflections across the islands. We invite everyone to check it out and share your stories.

[0:12:04] Voice 10: There's an online link to SurveyMonkey where you can upload photos and tell us your story.

[0:12:13] Voice 10: Last month, we also released our spring edition of the Herring Newsletter.

[0:12:18] Voice 10: Both the summer and the fall editions will continue to celebrate the 35th anniversary.

[0:12:24] Voice 10: And you can see the newsletter. It's on page 90 of this agenda.

[0:12:28] Voice 10: But the real big news this year, and I'm really thrilled to share with all of you today,

[0:12:35] Voice 10: is that the Allen Stress Conservancy has received a $1.15 million donation from an anonymous donor,

[0:12:44] Voice 10: one of the largest private gifts in our history. The donation was made through the Shore Peak

[0:12:51] Voice 10: Gen Fund at the Vancouver Foundation. Of this gift, $1 million will go into our Opportunity Fund

[0:12:58] Voice 10: and help us to restore the land protection opportunities as they arise.

[0:13:03] Voice 10: um sometimes conservancies need money quickly and there's items that are hard to fundraise for

[0:13:11] Voice 10: surveys for example um and the additional one hundred and fifty seven thousand three hundred

[0:13:18] Voice 10: dollars is dedicated to our project um it supports ongoing care um nature reserves

[0:13:26] Voice 10: through trail maintenance and evasive species removal and ecosystem restoration

[0:13:30] Voice 10: This gift could not have come at a better time, land prices are rising, ecological threats are mounting, and conservation has never been more urgent.

[0:13:42] Voice 10: We're incredibly grateful to this generous vision, which has helped us deepen our partnerships with First Nations, support local groups, and to protect more of what makes these lands extraordinary.

[0:13:56] Voice 10: extraordinary, heartfelt thank you to our anonymous donor, and thank you to everyone here

[0:14:02] Voice 10: that has come before me who makes this kind of work possible. I have a few highlights from our

[0:14:07] Voice 10: March. Oh, I see a hand. Oh, okay. I'll continue. I just have a few. Oh, I see Trustee Allen's hands

[0:14:16] Voice 10: up.

[0:14:17] Voice 4: No, sorry. I'll wait till you unwind, Trustee Gabbard. Sorry.

[0:14:20] Voice 10: Okay, great. I have a few

[0:14:22] Voice 10: highlights from our last meeting under land transfers and policy development, things that

[0:14:27] Voice 10: we're working on. ITC staff have met with the Ministry of Housing and Municipal Affairs

[0:14:32] Voice 10: to discuss the deposition of land to Indigenous governing bodies. And the ministry recommends

[0:14:39] Voice 10: that the ITC develop formal policy that we included into our five-year plan. Under joint

[0:14:45] Voice 10: planning, we've done some work to kind of straighten our relationship between the Conservancy

[0:14:51] Voice 10: and other trust bodies.

[0:14:53] Voice 10: Chair Patrick joined us at a meeting

[0:14:55] Voice 10: to help shape an agenda

[0:14:56] Voice 10: for an upcoming executive committee

[0:14:59] Voice 10: and ITC meeting.

[0:15:01] Voice 10: These meetings are held three times a year

[0:15:03] Voice 10: and focus primarily on alignment

[0:15:06] Voice 10: across these organizations,

[0:15:08] Voice 10: ensuring that the priorities of the Conservancy,

[0:15:12] Voice 10: especially around conservation planning,

[0:15:15] Voice 10: Indigenous engagement,

[0:15:17] Voice 10: sustainable funding,

[0:15:18] Voice 10: are better integrated with trust-wide initiatives and governance and vice versa.

[0:15:24] Voice 10: Our next meeting, the ECITC meeting, is later this month on July 22nd,

[0:15:30] Voice 10: where we'll have two representatives from the Cowichan tribes

[0:15:34] Voice 10: who will make a presentation focused on co-governance models

[0:15:38] Voice 10: and particularly with an emphasis on what's working,

[0:15:42] Voice 10: key learnings and principles that make co-governance effective

[0:15:47] Voice 10: effective and meaningful. Look forward to that meeting. Under budget and reporting we approved

[0:15:54] Voice 10: the 2024 audit financial statements as most did, most bodies did, and referred to the Trust Council.

[0:16:02] Voice 10: We also submitted our ITC annual report to be shared with the Minister of Housing and Municipal

[0:16:10] Voice 10: Affairs as part of the Trust Council submission and requested our staff to begin preparing our

[0:16:17] Voice 10: 2026-27 budget requests. In addition to the budget on land management and governance that

[0:16:25] Voice 10: I mentioned earlier, the boards also reviewed and responded to many planning referrals from

[0:16:30] Voice 10: local trust committees. ITC confirmed it had no concerns regarding the Salt Spring By-law

[0:16:35] Voice 10: number 451. Also received the North Pender By-law 235, which prompted an update from our

[0:16:44] Voice 10: species at risk coordinator. We recommended to refresh the raptor and herring nesting habitat

[0:16:50] Voice 10: mapping to better align with the current data and habitat conditions. This work aligns with

[0:16:56] Voice 10: North Pender's ongoing review of their raptor and herring nesting development permit review

[0:17:05] Voice 10: and it's a positive step towards updating environmental protections.

[0:17:08] Voice 10: This kind of referral work might seem extremely technical at times but it's one of the ways that

[0:17:13] Voice 10: the Conservancy contributes its expertise to local land use decisions. And looking ahead,

[0:17:21] Voice 10: as always, our work is rooted in relationships with landholders, communities, Indigenous nations,

[0:17:28] Voice 10: and all of you listening today. As we mark the 35th anniversary, we are looking ahead.

[0:17:35] Voice 10: Our vision remains clear, protect diversity and nature systems in the Trust Area. The next 35

[0:17:42] Voice 10: five years will bring new challenges but it'll also bring new allies and new stories uh and new

[0:17:48] Voice 10: legacies and you're all invited to be a part of it whether it's a donor as a volunteer landholder

[0:17:54] Voice 10: or simply a good caring neighbor uh thank you for inviting me to speak today i'm always happy to

[0:18:00] Voice 10: share the work of the itc thank you and

[0:18:06] Voice 8: thank you chair gavreau for for joining us i think it's uh

[0:18:10] Voice 8: it's nice for local trust committees and members of the public to have an

[0:18:15] Voice 8: opportunity to have a little bit more in depth on the work of the island

[0:18:20] Voice 8: trust conservancy that I think many of us really hold as a,

[0:18:24] Voice 8: as a very valuable piece of work within the greater islands trust

[0:18:28] Voice 8: organization, the work of your body.

[0:18:30] Voice 8: So really appreciate you coming today.

[0:18:34] Voice 8: And I see trustee Allen has his hand up potentially for a question.

[0:18:38] Voice 8: Trustee Allen.

[0:18:39] Voice 4: Yeah. Thank you, chair.

[0:18:40] Voice 4: Yeah, Trustee Gabbard, you mentioned the Opportunity Fund.

[0:18:44] Voice 4: I thought maybe you could explain that to those viewers in our community that, you know, you've got this chunk of money now.

[0:18:50] Voice 4: So what exactly happens?

[0:18:52] Voice 4: What does that involve?

[0:18:54] Voice 10: Well, as the million dollars is dedicated, the donors requested that that money goes into that fund.

[0:19:01] Voice 10: And that fund is applied for by different conservancies or different groups that are looking for acquisitions of lands.

[0:19:13] Voice 10: Let me find that for you.

[0:19:16] Voice 10: Is that what you hear?

[0:19:17] Voice 10: Sorry, I do have it all here.

[0:19:20] Voice 4: So, for instance, if there's community members on various islands that say, there's this land we really think should be part of our conservancy, they could approach conservancy and...

[0:19:30] Voice 10: Absolutely.

[0:19:30] Voice 10: Absolutely. It's meant to be ready, ready money as well.

[0:19:34] Voice 10: So something might be kind of waiting in the wings and the opportunity is now.

[0:19:38] Voice 10: And that's why this fund was created initially,

[0:19:40] Voice 10: so that we'd have access to moving forward with those impromptu sudden in the

[0:19:48] Voice 10: moment acquisitions. Yes.

[0:19:50] Voice 10: I encourage everyone to reach out to the ITC to learn more about it.

[0:19:53] Voice 4: Thanks a lot.

[0:19:57] Voice 10: Anything else for you guys today?

[0:20:01] Voice 8: Well, that's I have no questions,

[0:20:04] Voice 8: but just want to give this express my appreciation for for joining us today um yeah thanks very much

[0:20:12] Voice 8: always interesting and exciting to hear about the work of the conservancy it

[0:20:17] Voice 10: is it is it's

[0:20:18] Voice 10: wonderful great uh well enjoy your meeting have a wonderful day guys and

[0:20:22] Voice 4: enjoy the sunshine i will

[0:20:25] Voice 10: see you later yeah thank

[0:20:28] Voice 8: you so much okay so um back to our regular agenda

[0:20:34] Voice 8: I yeah wait I would I don't know I didn't hear from director Arbor so I'm

[0:20:41] Voice 8: assuming he is not going to join us today so next up we have a public

[0:20:47] Voice 8: comment period so this is an opportunity for members of the public to address

[0:20:55] Voice 8: questions or comments to the local trust committee I will just take a moment to

[0:21:00] Voice 8: to remind folks to speak to the issues, not personalities,

[0:21:08] Voice 8: use respectful language, address your comments

[0:21:12] Voice 8: to the local trust committees, not staff,

[0:21:15] Voice 8: and ideally to focus on items that are on this agenda

[0:21:22] Voice 8: in the works at the Hornby Island local trustees

[0:21:26] Voice 8: or within the jurisdiction of Islands Trust.

[0:21:30] Voice 8: So with that, I will look to the attendees list here and I will look for a show of hands.

[0:21:42] Voice 8: If there's anyone online who would like to address the local trust committee this morning on Zoom, usually near the bottom of your Zoom screen, there will either be a raise hand or a reactions button.

[0:21:56] Voice 8: And if you hit the reactions button, then the raised hand is usually within that.

[0:22:03] Voice 8: Depends on the format.

[0:22:04] Voice 8: It can be different at times.

[0:22:07] Voice 8: And I see April Lewis.

[0:22:10] Voice 8: So please go ahead, unmute, and tell us what you'd like us to know.

[0:22:19] Voice 12: I've got two comments today.

[0:22:21] Voice 12: And I think they're both on the agenda, but I'm not quite sure.

[0:22:24] Voice 12: one is about the secondary suites with people who are maybe living there illegally and i know

[0:22:33] Voice 12: there's a moratorium i just really want to encourage that to remain in place and that

[0:22:38] Voice 12: moving forward the trust really look carefully and hard at how to protect those homes so that

[0:22:46] Voice 12: they don't increase our our number of folks who are not having a roof over their head that's

[0:22:53] Voice 12: really important that that um be looked at as part of this whole bylaw and land use uh review

[0:23:00] Voice 12: um and my second one is is on the stvr um issue i've met with um history a couple of times now

[0:23:08] Voice 12: and i'd really like to support most of the letter that they've sent in to the to the trust um i do

[0:23:15] Voice 12: think that there needs to be a cap sooner than later and i think that it's important that

[0:23:21] Voice 12: permanent residents who operate STVRs are included in that cap. My concern is that if

[0:23:28] Voice 12: they're excluded, which I appreciate the attempt to give them priority, is that it just opens it

[0:23:34] Voice 12: up for more non-year-round residents to operate an STVR here. So I'd like permanent residents

[0:23:42] Voice 12: who operate STVRs to be included in that cap. And I'd like it to move as soon as possible,

[0:23:48] Voice 12: this whole process so that the the uncertainty for the stdr owners is mitigated somewhat it's um

[0:23:56] Voice 12: it's been a long process and and it seems like it's maybe going longer still so i'm really hoping

[0:24:02] Voice 12: we can have the community information meeting sooner rather than later and the discussion about

[0:24:08] Voice 12: a cap um process also sooner rather than later and that's it thank you well

[0:24:17] Voice 8: thank you very much

[0:24:18] Voice 8: Thank you very much. And I see Yulela. Go ahead, please.

[0:24:24] Voice 2: Hi, everybody. I just wanted to, A, thank April for her time and her connection to the community, allowing us to really have some conversations about how we move forward collectively and supporting one another, because we all believe that's the important way to get this concluded.

[0:24:47] Voice 2: included um i wanted to just give you a quick summary of the adjustments or amendments that we

[0:24:53] Voice 2: are that april was talking about that we've reviewed with her um and that we have raised

[0:24:58] Voice 2: there is one new one in the list which will come in a letter that's coming so there's seven things

[0:25:03] Voice 2: one is enabling a cap through a community um consultation process um the new thing is uh we

[0:25:12] Voice 2: We think that probably it should be included that one TUP per person or business or family group, et cetera, at a time be included in it.

[0:25:27] Voice 2: that there be specific reference to the fact

[0:25:30] Voice 2: that TUPs can be reapplied for after the six-year cycle

[0:25:34] Voice 2: because that is, it's an accepted process,

[0:25:38] Voice 2: but it's not actually written in the provincial bylaw.

[0:25:45] Voice 2: Allowing people to reapply kind of within six months

[0:25:49] Voice 2: of the end of their TUP to spread out the work for staff,

[0:25:52] Voice 2: staff, enabling the potential to move to a CVRD licensing program if a program exists and it's

[0:26:00] Voice 2: reasonable, making some provisions for permanent residents. And obviously there's some difference

[0:26:06] Voice 2: on whether they should or should not be included in the cap. Our recommendation would be exempt

[0:26:11] Voice 2: them from the cap, but then the cap would be determined based on the number of part-time

[0:26:18] Voice 2: people offering uh strs um or consider um consider the tup for fee deferrals um and allow them to

[0:26:30] Voice 2: stay on site when their home is rented which currently isn't allowed and the last one is

[0:26:35] Voice 2: making sure that our bylaws define short term as under 30 days because at this point the provincial

[0:26:41] Voice 2: financial bylaw says it's under 90 days and without specific reference to that change the

[0:26:48] Voice 2: 90-day application the 90-day definition will apply. So that's it and those seven things are

[0:26:54] Voice 2: pretty much we think pretty widely supported. We do think that there needs to be some work on how

[0:27:02] Voice 2: the TUP is going to be operated. We would very much like to work with the staff and any other

[0:27:09] Voice 2: community group that you think is viable to help make uh the processes around water and septic

[0:27:16] Voice 2: um etc um workable um affordable and reflect the intention of the addition in the bylaw

[0:27:26] Voice 2: thanks very much i hope it's beautiful up there it's lovely down here in victoria

[0:27:32] Voice 2: thank

[0:27:35] Voice 8: you and i see that trustee allen has a raised hand there trustee allen

[0:27:40] Voice 4: Yes, Ula, it's beautiful up here and I'm outside.

[0:27:44] Voice 4: Thank you.

[0:27:45] Voice 4: I just want to clarify what you mentioned about temporary permits per person, per group at a time.

[0:27:54] Voice 4: I wasn't sure what you exactly meant about that.

[0:27:55] Voice 4: Can you explain that further, what you were saying?

[0:27:58] Voice 2: Sure.

[0:27:59] Voice 2: And it's new.

[0:28:00] Voice 2: It's something that we, in fact, in the conversations with April and some other community members realized was missing from it.

[0:28:07] Voice 2: But at this point, if I own four houses on Hornby, there's nothing that says I can't apply for a TUP for all four of them.

[0:28:16] Voice 2: Now, I get they all come to the LTC for approval, so there's a check there.

[0:28:22] Voice 2: But we thought it might be worthwhile actually having a limit included in the bylaw so that it was clear that this is about, you know, your family home or the home you live in and not some of the other models that happen in larger communities.

[0:28:39] Voice 4: Okay, great. Thanks. That clarifies it.

[0:28:41] Voice 4: Yeah. And

[0:28:45] Voice 4: sorry, I'll just, the

[0:28:46] Voice 2: reason we said business or trust is because in some cases when

[0:28:51] Voice 2: family groups own an inherited property, they do so through either a trust or a numbered business.

[0:28:58] Voice 8: Yeah. Okay. Well, thank you for that. And I see there's a number of other people have joined us

[0:29:09] Voice 8: online, but I don't see any more hands up. We'll just remind folks that at the bottom of your Zoom

[0:29:15] Voice 8: screen there is either a react button which you click on and you can get a raise hand or in some

[0:29:23] Voice 8: versions just a simple raise hand so i'll give a moment or two to see if there's anyone else that

[0:29:28] Voice 8: wants to address the local trust committee before we move on with our business here okay i am not

[0:29:48] Voice 8: seeing any more raised hands and so let us move on to uh next item is 6.1 the local trust

[0:29:59] Voice 8: Trust me.

[0:30:00] Voice 8: committee minutes dated May 16th 2025 for adoption and trustees any amendments

[0:30:08] Voice 8: to these minutes today no not seeing any I will take it by general consent will

[0:30:16] Voice 8: adopt those minutes as presented we have no resolutions without meeting nor

[0:30:21] Voice 8: advisory planning minutes today and that brings us to the follow-up action report

[0:30:27] Voice 8: report starting on page 10. And I'll look to staff to see if there's anything you'd like

[0:30:33] Voice 8: to highlight before I move to trustees.

[0:30:37] Voice 9: Thank you, Chair Peterson. Is my audio okay?

[0:30:42] Voice 8: Yes, it is.

[0:30:43] Voice 9: Thank you. The only update to provide is that we had initially anticipated a verbal

[0:30:51] Voice 9: update on your referral to Comox First Nation regarding the housing secondary suites bylaw

[0:31:01] Voice 9: that's sort of been paused. They have been reviewing it over the course of this summer

[0:31:07] Voice 9: and they've asked for an extension until mid-July. So I anticipate having an update in September.

[0:31:18] Voice 9: That's it for me.

[0:31:21] Voice 8: Okay. Thank you. Trustee Allen?

[0:31:23] Voice 8: Okay,

[0:31:25] Voice 4: dare I raise this, Trustee, Chair Peterson.

[0:31:29] Voice 4: The proverbial letter to Comox First Nations.

[0:31:33] Voice 4: We've, so I proactively sent out cards like in January right after the election, thank God.

[0:31:39] Voice 4: So they got those saying congratulations individually, cards to Council and Chief.

[0:31:49] Voice 4: So, where are we at?

[0:31:52] Voice 4: should we that letter you were drafting do we bother can we just change it instead of

[0:31:56] Voice 4: congratulating them on election let's just say let's can we just get together looking forward

[0:32:01] Voice 4: to leadership to leadership does that change this does it where are we at uh

[0:32:08] Voice 8: thank you for that

[0:32:09] Voice 8: trusty alan i would look to staff to see if they have any comments but i certainly think given the

[0:32:14] Voice 8: time that's passed um the their election is now fairly long past but i i understand that there

[0:32:23] Voice 8: There's still desire for leadership-to-leadership meeting opportunity.

[0:32:30] Voice 8: And so I don't know that we would necessarily need to change the resolution

[0:32:36] Voice 8: unless staff feels that that's important to do so.

[0:32:40] Voice 8: And I'll go back to the planners if I can.

[0:32:45] Voice 9: Thanks, Chair Peterson.

[0:32:46] Voice 9: The Local Trust Committee is scheduled to meet with Chief and Council in September.

[0:32:52] Voice 9: So that is coming up.

[0:32:54] Voice 9: i think lisa mallard can confirm the date of that meeting if she's available but that is in the works

[0:33:03] Voice 9: okay thank you

[0:33:10] Voice 3: sorry through the chair um planner zupanak um that would not be a meeting that

[0:33:18] Voice 3: i'm scheduling unless it's part of the oh correct thanks sir for reminding me

[0:33:23] Voice 9: yeah that was the ltc to ltc meeting in august uh that you were supporting so um

[0:33:31] Voice 9: sometime in early September.

[0:33:33] Voice 9: And our regional planning manager

[0:33:34] Voice 9: has been at the helm of coordinating that

[0:33:36] Voice 9: with the staff at Comox First Nation.

[0:33:38] Voice 9: So we can follow up by email

[0:33:40] Voice 9: to confirm the date for you.

[0:33:44] Voice 8: Great. Thank you.

[0:33:45] Voice 8: Trustee Scott?

[0:33:47] Voice 6: Yes. Can you hear me all right?

[0:33:49] Voice 6: Yes.

[0:33:50] Voice 6: I'm just wondering about

[0:33:54] Voice 6: number two, staff to prepare

[0:33:55] Voice 6: briefing on farm stand regulations

[0:33:59] Voice 6: using other LTC bylaw examples.

[0:34:03] Voice 6: I don't recall that. Did we ask for that? It makes some of our farm stand people very nervous when they hear.

[0:34:12] Voice 8: Well, we did, Trustee Scott, and it was in response to concerns that the farm stand uses could be impeded by a bylaw enforcement.

[0:34:26] Voice 8: And we're specifically looking at

[0:34:29] Voice 8: ways to make the guidelines more clear.

[0:34:33] Voice 8: And obviously the one bit that we don't have control over is the setback from Ministry of Transport roads.

[0:34:42] Voice 8: But we wanted to look at what some of the other islands are doing to help guide our work on amending the Hornby regulations to be reasonable and fair.

[0:34:57] Voice 8: And I believe that at the same time, we asked for a suspension of bylaw enforcement on farm stands.

[0:35:05] Voice 8: I know Manager Dingman is on the call.

[0:35:08] Voice 8: I don't know if he has anything he wanted to add at that point.

[0:35:17] Manager of Bylaw Compliance and Enforcement: Well, Tim.

[0:35:18] Manager of Bylaw Compliance and Enforcement: Chair, you do have their proposed policies later on the agenda.

[0:35:23] Manager of Bylaw Compliance and Enforcement: And I don't know that there, I don't believe there's any reference to deferment on enforcement to the farm stands.

[0:35:30] Manager of Bylaw Compliance and Enforcement: lands so with that enforcement policy that's something in the short term that can be added

[0:35:34] Manager of Bylaw Compliance and Enforcement: while you look to amending your land use bylaw okay

[0:35:40] Voice 6: thank you for that trustee scott well i just

[0:35:43] Voice 6: like the notion in here to support um our farm stand how to support them because it's such a

[0:35:52] Voice 6: critical part of the whole farm you know how the public can get access to the farms on the island

[0:36:02] Voice 6: here it's really critical for these farmers that they've got security and knowing and you know the

[0:36:09] Voice 6: people's are putting by warren knows this putting bylaws in place that it could impede their

[0:36:14] Voice 6: how it works and um unfortunately we we did last year earlier this year where we were able to uh

[0:36:23] Voice 6: slow things down so that people had the security because two of them at least were saying we're

[0:36:27] Voice 6: going to do it this year and they were very very important part of our army on the island here

[0:36:35] Voice 6: we have so little of it so i'd like the notion of support how can we support it

[0:36:41] Voice 6: well

[0:36:44] Voice 8: and certainly uh uh manager dingman has indicated that we do have a uh um a report coming

[0:36:52] Voice 8: up on on the bylaw enforcement piece and i've made a note to myself to to bring that topic back up

[0:36:58] Voice 8: up when we get there okay

[0:37:00] Voice 6: that's good thanks and

[0:37:03] Voice 8: anything else on the follow-up action list from

[0:37:06] Voice 8: trustees today uh trustee alan sorry

[0:37:16] Voice 4: i hate to belabor this so okay so we just leave that

[0:37:20] Voice 4: number four regarding the letter forget about that we're going to meet them in person in

[0:37:26] Voice 4: september and move on

[0:37:28] Voice 11: to your hand or

[0:37:29] Voice 4: does it have to be officially taken off the follow-up action

[0:37:34] Voice 4: list.

[0:37:36] Voice 4: Staff can remove it.

[0:37:40] Voice 4: I think we should remove it.

[0:37:42] Voice 4: So I'll move to remove

[0:37:44] Voice 4: I move that the

[0:37:48] Voice 6: RME LTC

[0:37:51] Voice 4: request staff to

[0:37:53] Voice 4: remove the follow-up

[0:37:55] Voice 4: action number 4

[0:37:58] Voice 4: on page

[0:37:59] Voice 4: 11.

[0:38:02] Voice 4: Yeah, that's it.

[0:38:05] Voice 4: Number 4 here.

[0:38:06] Voice 7: Yeah.

[0:38:07] Voice 7: compare yeah

[0:38:11] Voice 8: okay so i'll just

[0:38:12] Voice 8: check in with uh

[0:38:14] Voice 8: lisa and make sure you've got that

[0:38:17] Voice 8: chair

[0:38:21] Voice 3: peterson i have that the hornby island local trust committee requests staff to

[0:38:25] Voice 3: remove follow-up action list item number four perhaps

[0:38:32] Voice 4: i think we need i

[0:38:33] Voice 6: think we need to put

[0:38:34] Voice 6: the words in because

[0:38:35] Voice 4: exactly so

[0:38:36] Voice 6: many of them in here is confusing put

[0:38:38] Voice 4: the whole thing in there

[0:38:39] Voice 4: just in case item number four changes it's not no longer item number four so yeah so i agree with

[0:38:45] Voice 4: trustee scott if you could put the entire blurb in just to be clear thank you and

[0:38:56] Voice 8: are we content to

[0:38:57] Voice 8: um just uh have uh uh our administrator just do that or did you want to actually hear it read out

[0:39:08] Voice 8: no i'm good

[0:39:09] Voice 6: i'll second it with the understanding that that's what she's going to do okay yeah just

[0:39:15] Voice 6: for

[0:39:15] Voice 8: clarity all right then is there any further discussion on the motion on the floor

[0:39:23] Voice 8: trustee scott did you have something else no

[0:39:25] Voice 6: oh i didn't lower my

[0:39:26] Voice 8: hand there so yes your

[0:39:28] Voice 8: electronic hand is still all right then i will uh i will call the question all those in favor

[0:39:33] Voice 8: please raise your electronic hand if possible or your physical hand and that motion is carried

[0:39:40] Voice 8: all right thank you so anything further on the follow-up action list today

[0:39:50] Voice 8: Okay, next we have a referral from the Denman Island Local Trust Committee, starting on page 12, and I'll turn it over to staff to introduce the item.

[0:40:05] Voice 9: Thank you, this is a referral from the Denman Island Local Trust Committee, proposed bylaw number 255.

[0:40:10] Voice 9: this was um an amendment to or is an amendment to the land use bylaw it's referred for your comment

[0:40:17] Voice 9: and uh for the ocp amendments sorry um no it is land use bylaw my apologies um this is an

[0:40:26] Voice 9: application um to withdraw units from the density bank to support a rezoning application

[0:40:33] Voice 9: and so it's simply amending the land use bylaw at this time there are draft resolutions presented

[0:40:40] Voice 9: to the local trust committee staff is recommending number one that the ltc considers their interests

[0:40:44] Voice 9: unaffected by this bylaw however if the local trust committee has any questions or wishes to

[0:40:49] Voice 9: alter the recommendation back to the denman local trust committee i can record that at this time

[0:40:57] Voice 8: thank you for that i just want to appreciate the recommended resolutions um being available

[0:41:03] Voice 8: here and i know that uh other ltcs were we're hoping that we would uh start doing this with

[0:41:09] Voice 8: of inter-LTC referrals.

[0:41:12] Voice 8: Trustee Allen.

[0:41:14] Voice 4: Yeah, thank you, Chair Peterson.

[0:41:16] Voice 4: My little flag that came up after reading this was

[0:41:21] Voice 4: there was no concern with Comox First Nations,

[0:41:25] Voice 4: but yet there is a capacity.

[0:41:27] Voice 4: So it's not really approved by them.

[0:41:30] Voice 4: They're already indicating they have capacity

[0:41:32] Voice 4: in terms of approving this.

[0:41:35] Voice 4: But why I'm bringing this up is that

[0:41:37] Voice 4: they've had real concerns on Hornby

[0:41:39] Voice 4: with density, more housing density,

[0:41:43] Voice 4: and they're not raising this on Demin,

[0:41:45] Voice 4: and so I'm curious about that.

[0:41:47] Voice 4: Though, you know, I can't question why, I guess,

[0:41:51] Voice 4: but I am curious why that's not being raised

[0:41:54] Voice 4: by Comox First Nations.

[0:41:56] Voice 4: So I'm not sure whether staff can provide any input on that.

[0:42:00] Voice 4: And, yeah, that was just this thing.

[0:42:03] Voice 4: That was what just loomed ahead of me, just said, what?

[0:42:08] Voice 4: So, yeah, I'd like to hear about that. Thank you.

[0:42:13] Voice 9: Through the Chair, I don't have any updates on that.

[0:42:15] Voice 9: This is a question that you can discuss at your meeting in the fall, if you wish.

[0:42:26] Voice 8: Yeah, so thank you for that.

[0:42:28] Voice 8: And certainly, we know that nations often run into capacity issues when it comes to receiving numerous referrals.

[0:42:44] Voice 8: Referrals and Trust Council has initiated a long-term project

[0:42:50] Voice 8: that's been in works for a couple of years now

[0:42:52] Voice 8: about consulting nations on referrals and the referral process

[0:42:57] Voice 8: and how it might be improved to a better accord

[0:43:01] Voice 8: with their capacity and their desires.

[0:43:05] Voice 8: So hopefully that work is helping inform discussions

[0:43:10] Voice 8: discussions and we'll

[0:43:14] Voice 8: come to a conclusion that perhaps

[0:43:19] Voice 8: adjusts the way we are doing referrals in the

[0:43:22] Voice 8: future. Trustee Allen. Trustee Allen, you're muted,

[0:43:34] Voice 8: sir. God, how

[0:43:38] Voice 4: many years? Anyways,

[0:43:39] Voice 4: okay, so in terms of approving or not approving, I kind of

[0:43:43] Voice 4: would like to wait until Comix First Nation has a capacity

[0:43:47] Voice 4: city to respond in kind and fulsomely dare i say the word yes fulsomely so um i guess is there

[0:44:04] Voice 4: yes there is an option is there not or is this just a given and we should assume that this is

[0:44:10] Voice 4: going to happen and then uh they will have enough time to respond in kind that's my that's my concern

[0:44:15] Voice 4: because you know all the first nations are very very busy right now and so just because you haven't

[0:44:20] Voice 4: heard from does not mean they approve so that's where i'm at i

[0:44:25] Voice 8: absolutely understand um i don't

[0:44:28] Voice 8: see um the type of resolution that i think that would address it but it would be perhaps the ltc

[0:44:36] Voice 8: requesting more information from the denman island local trust committee and i'll just go back to

[0:44:42] Voice 8: staff to to see if you have thoughts sure

[0:44:48] Voice 9: so through the chair that the local trust committee

[0:44:50] Voice 9: is being asked to consider uh whether your interests are affected by this bylaw and it

[0:44:54] Voice 9: it seems like your interests are affected by the response of the nation to the bylaw

[0:44:59] Voice 9: and that you'd like to defer providing your response until you are apprised of referral

[0:45:09] Voice 9: responses. Is that correct? You would like to see the referral responses before considering

[0:45:14] Voice 9: how this

[0:45:16] Voice 9: bylaw affects your interests? Yes.

[0:45:19] Voice 9: Okay. So then that would be your resolution,

[0:45:21] Voice 9: You request receipt of bylaw referral responses prior to consideration, and that you defer your response until that time.

[0:45:35] Voice 4: Okay, Darian.

[0:45:36] Voice 4: Trustee Scott, I see

[0:45:38] Voice 6: your hand up.

[0:45:40] Voice 6: Since this is coming from Denman, it can't have any direct impact on what we're doing here.

[0:45:47] Voice 6: I thought it was just sort of information for us to let us know what they're doing, not necessarily asking.

[0:45:53] Voice 6: asking, I just don't see why we need to make a resolution for this, but Alex, if it makes

[0:45:59] Voice 6: you...

[0:46:02] Voice 4: Yes, I get that, Trustee Scott, and I felt that too, but I also had concerns in terms

[0:46:09] Voice 4: of how Columbus First Nations responded to our OCP bylaw amendments and regarding more

[0:46:17] Voice 4: density, and the fact that they haven't had, they've indicated they are kind of busy right

[0:46:23] Voice 4: right now. So I didn't think there was actual response. So I know it doesn't affect us

[0:46:29] Voice 4: personally on R&B, but I'm very cognizant of this whole First Nations approval and

[0:46:38] Voice 4: free informed consent. So that's where I'm coming from. So I'm not sure whether staff can say

[0:46:43] Voice 4: it's going to be fine. I don't know. I'll explain. That's where I came from, Trustee Scott.

[0:46:48] Voice 4: Okay,

[0:46:53] Voice 8: well, thank you. And I appreciate the abundance of concern there. And certainly when there are capacity issues, it doesn't necessarily mean that the nation doesn't have interests or interest in such processes.

[0:47:12] Voice 8: Sussies. I don't know if you managed to

[0:47:16] Voice 8: capture some of the suggested language from

[0:47:20] Voice 8: Planner Zupanek there, Trustee Allen.

[0:47:24] Voice 8: I will entertain a motion if you would like to make one.

[0:47:29] Voice 4: All right, if I can recollect. I move that the

[0:47:34] Voice 4: Hornby Island Local Trust Committee defer

[0:47:39] Voice 4: decision upon

[0:47:42] Voice 4: upon not a decision

[0:47:44] Voice 4: all right sorry what

[0:47:47] Voice 4: somebody's helping me come on talk to me

[0:47:49] Voice 4: it's it's

[0:47:50] Voice 6: it's a comment

[0:47:51] Voice 6: not a decision yeah

[0:47:53] Voice 4: all right comment

[0:47:56] Voice 4: no no see now when i get interrupted i

[0:47:58] Voice 4: get very interrupted i

[0:48:01] Voice 4: move that the horned man can see

[0:48:02] Voice 4: defer decision

[0:48:04] Voice 4: defer comment on the

[0:48:07] Voice 4: demon island blah blah blah

[0:48:10] Voice 4: until comics

[0:48:12] Voice 4: first nations has

[0:48:14] Voice 4: has responded to any concerns.

[0:48:22] Voice 8: Okay, and I'll

[0:48:23] Voice 8: just check in with our recorder

[0:48:25] Voice 8: and see how that was captured.

[0:48:32] Voice 3: Chair Peterson, I have Planner Zupanek's wording

[0:48:36] Voice 3: and I have Trustee Allen's wording.

[0:48:38] Voice 3: Trustee Allen's wording is that the Hornby Island

[0:48:42] Voice 3: Local Trust Committee defer comment

[0:48:44] Voice 3: on Denman Island bylaw number 255

[0:48:48] Voice 3: until Comox First Nation has responded to any concerns.

[0:48:52] Voice 4: Can I hear the Sonia Zupadek version?

[0:48:56] Voice 3: That the Hornby Island Local Trust Committee

[0:48:58] Voice 3: requests receipt of referral responses prior to consideration

[0:49:02] Voice 3: and defer response until that time.

[0:49:04] Voice 4: Brilliant. Can I defer that one?

[0:49:10] Voice 8: You'd like to

[0:49:11] Voice 8: move the second version there?

[0:49:13] Voice 4: Yes, the second version. Trustee Scott, sorry.

[0:49:16] Voice 6: I like the first version better.

[0:49:19] Voice 6: It seems simpler.

[0:49:22] Voice 6: Just wait until we hear comment back from the First Nation.

[0:49:25] Voice 6: That's the key, isn't it?

[0:49:27] Voice 8: Yeah.

[0:49:29] Voice 8: I don't know that it's massively different.

[0:49:34] Voice 8: So please choose one and make the motion.

[0:49:38] Voice 4: Okay, I'll choose what Trustee Scott, mine motion, the second one, or the first one, mine.

[0:49:45] Voice 4: So I move that one.

[0:49:48] Voice 8: Okay, so moved.

[0:49:49] Voice 8: And do I have a second for the motion?

[0:49:55] Voice 8: Trustee Scott has seconded.

[0:49:57] Voice 8: uh any discussion on the motion no

[0:50:02] Voice 6: no

[0:50:03] Voice 8: all right then i'll call the question all those in favor

[0:50:08] Voice 8: and that carries okay so

[0:50:12] Voice 6: i'm not exactly sure which one we just did but anyway it's okay

[0:50:16] Voice 6: they're either well i think

[0:50:18] Voice 8: both versions of them had the same intent um the wording was

[0:50:22] Voice 8: just slightly different they're both deferred um comment on on the bylaw referral um okay

[0:50:29] Voice 8: So I don't think there's cause for concern on that, which version it was.

[0:50:37] Voice 8: So that then brings us to the temporary use permit staff report starting at page 51.

[0:50:52] Voice 8: And again, I'll turn it over to Glenda Zipanek.

[0:51:11] Voice 9: Hi, thank you, Chair Peterson.

[0:51:12] Voice 9: So the applicant's requesting a temporary use permit to enable occasional community-oriented events on the property that are not currently permitted under the existing zoning regulations.

[0:51:25] Voice 9: And this TUP is required because typically these types of gatherings and public events involve amplified music or food service, a larger number of attendees than you would normally consider.

[0:51:38] Voice 9: consider and they're considered non-residential commercial style uses so they fall outside the

[0:51:44] Voice 9: permitted agricultural residential uses for the property the initial event that the applicant is

[0:51:51] Voice 9: planning for is a hornby island community fund fundraiser on july 27th with anticipated

[0:51:57] Voice 9: attendees of 120 members the site context is very comprehensive in this application the property is

[0:52:07] Voice 9: 32 just over 32 hectares owned agriculture and it's within the agricultural land reserve the

[0:52:15] Voice 9: tup would be valid for three years and renewable once before a new application would need to be

[0:52:20] Voice 9: made the applicant's rationale for this application is that they will be making

[0:52:26] Voice 9: agricultural improvements

[0:52:27] Voice 9: to the property including fencing irrigation grazing agreements restoration they're planning

[0:52:34] Voice 9: for agritourism and community events to support farm viability in this case.

[0:52:41] Voice 9: And the events are intended to be low impact and community focused.

[0:52:46] Voice 9: So a summary of some of these issues and opportunities in the staff report include

[0:52:51] Voice 9: that farm status has been applied for, but is not currently in effect.

[0:52:56] Voice 9: It is expected by October 2025.

[0:53:00] Voice 9: The events would all have to comply with the Agricultural Land Reserve regulations

[0:53:04] Voice 9: stipulations which allows a maximum of 10 events per year but there's currently no fixed number

[0:53:11] Voice 9: listed in the draft temporary use permit in your agenda package the ALR regs also stipulate a

[0:53:17] Voice 9: maximum attendance of 150 people per event there are potential impacts regarding noise traffic

[0:53:24] Voice 9: parking the natural environment there are noise controls proposed that the events would all be

[0:53:34] Voice 9: ending by midnight and comply with regional noise bylaw there is parking off-road proposed in

[0:53:40] Voice 9: hayfield and the applicant proposes waste management and recycling and composting

[0:53:48] Voice 9: as you are aware there's been a number of correspondence pieces of correspondence received

[0:53:55] Voice 9: prior to this agenda being finalized and they've all been posted to the application website

[0:54:02] Voice 9: site. So they're up to date as of this morning, I believe, as well, in support, as well as

[0:54:12] Voice 9: addressing very specific concerns and non-support for issuance of this TUP. Their notices were sent

[0:54:19] Voice 9: to neighbours and advertised twice in the local paper. There is the option for the LTC to refer

[0:54:24] Voice 9: this to the Advisory Planning Commission should you wish to receive recommendation from the APC

[0:54:30] Voice 9: prior to consideration of the temporary use permit and the ltc's advise that you are able to

[0:54:36] Voice 9: make amendments to this temporary use permit today prior to issuance some possible amendments

[0:54:41] Voice 9: could be stipulations around the timing of events needing to end earlier or later times or not at

[0:54:49] Voice 9: all from the midnight number currently proposed limiting the number

[0:54:55] Voice 9: of events per year so less

[0:54:58] Voice 9: than the 10 events that's currently permitted under the ALR regulations. The TUP does align

[0:55:05] Voice 9: with the ALR regulations and ALC policies. The potential impacts can be mitigated by

[0:55:12] Voice 9: the temporary use permit conditions. It does seem to support community and economic

[0:55:19] Voice 9: vitality without adverse impacts on agricultural use. There are a number of alternatives the LTC

[0:55:27] Voice 9: can consider today, including the referral to your advisory planning commission, requesting

[0:55:32] Voice 9: more information from the applicant, adding specific conditions to the temporary use permit,

[0:55:38] Voice 9: or amending the ones that are already there, or denying the application. If you have any specific

[0:55:44] Voice 9: questions, I'd be happy to try to answer them at this time. And I'm not sure if the applicant is

[0:55:49] Voice 9: in attendance, but they should be offered an opportunity to speak as well.

[0:55:55] Voice 8: Certainly. Thank

[0:55:56] Voice 8: Thank you. I do see there's an attendee. Hold on.

[0:56:00] Voice 8: Oh, that's April.

[0:56:02] Voice 4: She's online right now with her hand up.

[0:56:04] Voice 4: Oh, there we go.

[0:56:06] Voice 8: Devine Burton.

[0:56:08] Voice 8: Okay, so if you would like to add anything to what staff has said,

[0:56:12] Voice 8: I'll give you the opportunity to go ahead at this time, Devine.

[0:56:16] Voice 11: Yes, hi. Thank you. Can you hear me?

[0:56:19] Voice 8: Yes.

[0:56:21] Voice 11: Great. Just a couple of things.

[0:56:22] Voice 11: There were additional letters of support that were submitted

[0:56:26] Voice 11: it before the 4 p.m deadline yesterday that i don't see on the website i believe there are

[0:56:31] Voice 11: at least 10 additional letters so that's the first thing i would say um and in terms of

[0:56:38] Voice 11: in terms of um the improvements to the property we've actually already made many of them

[0:56:43] Voice 11: they're not to be made we have more to be made but we've already fenced the property for um cattle

[0:56:49] Voice 11: We have a lease agreement with Ian Wormsley, who will be using the field for his cattle.

[0:56:57] Voice 11: We also have, we're in discussions about having beekeeping.

[0:57:03] Voice 11: And I'm raising these issues because I know I read a letter of objection.

[0:57:06] Voice 11: I won't say the person's name.

[0:57:08] Voice 11: There's no need for that.

[0:57:09] Voice 11: But one of the issues that was raised in the letter is that we are non-residents of Hornby.

[0:57:17] Voice 11: That is actually incorrect.

[0:57:19] Voice 11: Our primary residence is listed as 3740 Has Talao Drive on Hormie Island.

[0:57:25] Voice 11: So that's the first thing that I want to address.

[0:57:28] Voice 11: So people know that we are community members and we're committed to this community.

[0:57:32] Voice 11: A second erroneous statement is that we purchased this property just for our own activities.

[0:57:40] Voice 11: We've contacted the school.

[0:57:43] Voice 11: We've offered the field as a home field for the school because they don't have a full sports field.

[0:57:49] Voice 11: So we would love for the school to take advantage of that.

[0:57:53] Voice 11: We've also been approached by many community members about hosting different things.

[0:57:59] Voice 11: One being a classical night, classical music night.

[0:58:02] Voice 11: And so we're open to many suggestions.

[0:58:05] Voice 11: The property had been a residence for 34 years, not farmed.

[0:58:11] Voice 11: When we purchased the property a few years ago, we cleared the trees that lined the road,

[0:58:18] Voice 11: central road so that people could actually see into the property again that was the request that

[0:58:23] Voice 11: was made to us and we've gotten so much positive feedback about just being able to to view the

[0:58:29] Voice 11: beauty of the property um i guess there's lots of parking yeah so one concern we all have on hornby

[0:58:39] Voice 11: our cars being parked along the roads which and the roads are small to begin with so that's

[0:58:44] Voice 11: That's obviously a valid concern.

[0:58:46] Voice 11: We have a ton of parking on the property.

[0:58:50] Voice 11: So we would not be impeding access along Central Road.

[0:58:55] Voice 11: Another issue is the impact that we may have on the aquifer.

[0:59:01] Voice 11: We have built with the help of Eben,

[0:59:07] Voice 11: wonderful local, I guess, man of all trades,

[0:59:12] Voice 11: we build a pond that's 300 000 gallons that would be used that's filled naturally right now it's

[0:59:20] Voice 11: filled to the brim that would be used um for water purposes and we would be purchasing water for any

[0:59:25] Voice 11: events that we have so we have we plan to have no impact on the aquifer because i know that is a

[0:59:31] Voice 11: valid concern um and the third issue the last issue i wanted to raise oh i'm sitting here with

[0:59:39] Voice 11: my friend, of course I cannot remember. I know I read somewhere from one community member that she

[0:59:48] Voice 11: was concerned that rugby players would be transported onto the property by way of

[0:59:53] Voice 11: helicopter and private planes. Nothing could be further from the truth. That is not the plan.

[1:00:00] Voice 11: to include something in there that you know she's requested that the TPU specifically states that

[1:00:05] Voice 11: that is fine it's it's a non-issue but if it's raised it's it's raised the concern and oh the

[1:00:14] Voice 11: last thing I'd want to say so in BC we have a club called a Thunder Indigenous Youth Rugby Club

[1:00:21] Voice 11: and it is a rugby club that spans right across right across the province excuse me and it's

[1:00:29] Voice 11: comprised of indigenous youth coaches management staff they they've not had a clubhouse because

[1:00:37] Voice 11: of logistics um just first of all the cost of doing that second of all because all the players

[1:00:43] Voice 11: are from all over the province and we've attacked we've opposed john lyle who is the director of

[1:00:49] Voice 11: rugby at thunder and offered the clubhouse as a thunder indigenous official rugby clubhouse

[1:00:56] Voice 11: and symbolic but it does allow them to have a place where they could put like their trophies and

[1:01:03] Voice 11: um they have you know special items that they have no place to host them so that is a sense

[1:01:11] Voice 11: of pride for us that they've actually agreed that they would use our clubhouse as their official

[1:01:17] Voice 11: site i'm here if you have any questions but those are just the comments before i hear any of the

[1:01:21] Voice 11: the comments um yeah okay

[1:01:26] Voice 8: thank you for that um trustees over to you uh questions for staff or

[1:01:31] Voice 8: the applicant or comments trustee scott yes

[1:01:39] Voice 6: i have a number of concerns this i have i understood

[1:01:43] Voice 6: before all this activity could even be proposed on alr land that a property the proponents had

[1:01:51] Voice 6: had to have farm status ahead of time.

[1:01:54] Voice 6: So I find it a bit surprising

[1:01:57] Voice 6: that they don't have farm status yet,

[1:01:59] Voice 6: and yet there's all this planning going on

[1:02:02] Voice 6: and applied for a temporary use permit.

[1:02:05] Voice 6: And it seems to me like a number of these events

[1:02:09] Voice 6: are actually against the ALR regulations.

[1:02:12] Voice 6: So are we going to be supporting a temporary use permit

[1:02:18] Voice 6: that goes against ALR activities.

[1:02:23] Voice 6: And the other thing, if there's going to be 120 to 150 people

[1:02:28] Voice 6: to events or whatever, like everybody else,

[1:02:34] Voice 6: have they proven the water availability there?

[1:02:38] Voice 6: I don't just mean a pond, but water availability for facilities

[1:02:45] Voice 6: and also for septic for that many people.

[1:02:48] Voice 6: people and so I'm I'm kind of confused at the process here and I I think to further it along

[1:02:56] Voice 6: without making a motion against it I'd like to refer it to our APC and get a get some more

[1:03:01] Voice 6: clarification around this so the APC can work with staff and work with the proponent to get some

[1:03:08] Voice 6: clarity around some of this because I I know in the past I've talked to these people and a lot of

[1:03:13] Voice 6: what I heard, but it seems to have changed scope and

[1:03:17] Voice 6: tenure and a bunch of other things. So I'd just like to propose

[1:03:21] Voice 6: it to be referred to our APC for their

[1:03:26] Voice 6: early response.

[1:03:28] Voice 8: Okay, thank you, Trustee Scott. And before we

[1:03:31] Voice 8: entertain a motion, I see that Planner Zupanek has a hand up and also

[1:03:35] Voice 8: Trustee Allen. So I'll go to Planner Zupanek and then Trustee Allen.

[1:03:39] Voice 9: Chair Peterson, so just to go back to Trustee Scott's first

[1:03:42] Voice 9: first comment or question is that the special events that are included in the temporary use

[1:03:48] Voice 9: permit actually do align with the ALR regulations what is not captured in the temporary use permit

[1:03:52] Voice 9: is the use of the land as a rugby field or having a sports related permanent clubhouse or facility

[1:03:59] Voice 9: use that's not currently included in the temporary use permit and I understand that that

[1:04:06] Voice 9: that use of that would would not be authorized even if the temporary use permits approved

[1:04:12] Voice 9: approved, those pieces aren't currently included for consideration here because it's not aligned

[1:04:18] Voice 9: with the ALR regulations and likely subject to enforcement. So what you're considering now is

[1:04:26] Voice 9: specific to these special events. I can't speak to the septic and water requirements in this case

[1:04:35] Voice 9: because it's anticipated, I think, that the applicant would not be using their septic or their

[1:04:38] Voice 9: on-site water for those services but bringing them in so perhaps they could provide that

[1:04:43] Voice 9: clarification for you um but that if the applicant's characterization of the use of the

[1:04:53] Voice 9: property for sporting events and a sporting clubhouse of any nature uh is intended to be

[1:05:00] Voice 9: included in this tup then yes that's a significant amendment that staff would need to go back to

[1:05:04] Voice 9: to consider whether or not that's aligned with the ALR regulations

[1:05:11] Voice 9: before giving you further advice.

[1:05:20] Voice 8: Trustee Allen?

[1:05:25] Voice 4: Just to follow up on Planet Supanek,

[1:05:28] Voice 4: the applicant did say portable potties and water delivered.

[1:05:35] Voice 4: I have major concerns.

[1:05:37] Voice 4: Back in 2023, I had many community members come up to me,

[1:05:43] Voice 4: email me going what's going on on this property it's a rugby field there's goalposts putting up

[1:05:49] Voice 4: there it's a clubhouse blah blah blah and so I did contact ALR and quote unquote and they never

[1:05:58] Voice 4: what you are describing does not seem to be compliant with all ACLC regulation

[1:06:04] Voice 4: encouraged to submit an ALR violation well I did nobody followed up nobody so it seemed oh okay

[1:06:11] Voice 4: okay, it's sort of okay. So then I contacted by-law enforcement Warren Dingman, manager,

[1:06:18] Voice 4: and he says, no, it's not exactly in compliance. So there's this very fine line on farmland,

[1:06:28] Voice 4: agritourism, such a fine line. What's the definition of ancillary versus non-ancillary

[1:06:35] Voice 4: farm use? This has nothing to do with agritourism. This is not tourism. I mean,

[1:06:40] Voice 4: this is tourism. It's not agro, cultural at all. It's a rugby field.

[1:06:44] Voice 4: It's a soccer field. Okay, I look at the letters

[1:06:48] Voice 4: support. One individual

[1:06:53] Voice 4: all of them, not one is a neighbor. Not one is a neighbor that is support.

[1:06:58] Voice 4: One individual, I have no idea who it is. Preschool, another person

[1:07:02] Voice 4: that lives on the other side is encouraging off-season. We need more

[1:07:06] Voice 4: much of that. Sorry. Two members are on

[1:07:10] Voice 4: high-seek. Another one is a rugby enthusiast. Another person's not a neighbor. The letters

[1:07:17] Voice 4: of not support to our neighbors, they're not in support. Another person is not a neighbor,

[1:07:28] Voice 4: but they, yeah, and three other letters basically shared the concerns. Do we need another commercial

[1:07:35] Voice 4: venue? We've got all these farms that have already become commodified and commercialized.

[1:07:43] Voice 4: The ancillary part is so small, and the agritourism part is getting huger.

[1:07:55] Voice 4: 120, 138, 150 people.

[1:07:56] Voice 4: How many?

[1:07:58] Voice 4: I see way more people coming for a soccer or rugby event.

[1:08:02] Voice 4: I don't see how that could be capped.

[1:08:08] Voice 4: Permitted farm uses, wineries, cideries, meateries.

[1:08:11] Voice 4: This is not a farm use.

[1:08:13] Voice 4: This is a farm.

[1:08:17] Voice 4: That multi-purpose accessory building is a clubhouse.

[1:08:22] Voice 4: It has nothing to do with a farm.

[1:08:25] Voice 4: I don't know. I could go on and on.

[1:08:28] Voice 4: I have concerns. This is a beautiful property.

[1:08:30] Voice 4: It's a beautiful farm property that's not being used to its potential.

[1:08:36] Voice 4: And I have concerns with crowds.

[1:08:38] Voice 4: I don't believe who's going to monitor 150, 130, 140 people.

[1:08:43] Voice 4: people. Environmentally, having water

[1:08:47] Voice 4: trucked in is not very environmental. I could go on,

[1:08:52] Voice 4: but I'm not going to go on. I'm sure maybe Trustee Scott has got more comments,

[1:08:56] Voice 4: but that's my initial concerns from the get-go. Thank you.

[1:09:03] Voice 8: Hey, thank you, Trustee Allen.

[1:09:08] Voice 8: Certainly we heard from Trustee Scott that he was

[1:09:12] Voice 8: inclined to refer to the

[1:09:16] Voice 8: apc um i didn't get an indication from you trustee allen if that that was uh your thought or well my

[1:09:25] Voice 4: my also i want to add is that you know there's no description of these other events it's sort

[1:09:29] Voice 4: of a willy-nilly it could be like you know it's like that movie title for weddings and a funeral

[1:09:34] Voice 4: or something like that and then so none of the neighbors are going to know is that going to be

[1:09:39] Voice 4: a wedding is that going to be this it's going to be that there's there's no boundaries there's no

[1:09:43] Voice 4: strictures on what exactly events they can have and i still don't believe that the capacity of

[1:09:50] Voice 4: amount of people is going to cap that amount who's going to who's going to monitor that

[1:09:56] Voice 4: so yeah so i'm um i'm basically going to say i'm not in favor um i need more information

[1:10:05] Voice 4: regarding what exactly events are having how many what exactly crowds are going to be there so

[1:10:10] Voice 4: that's where i'm at right now but i see trustee scott's hand is up so i'll

[1:10:13] Voice 4: defer to him okay

[1:10:15] Voice 8: and and before i go to trustee scott um certainly in a a referral to the apc

[1:10:22] Voice 8: could uh could include uh sort of some of those specific issues that you've done identified if

[1:10:28] Voice 8: that's desirable um trustee scott go ahead please mute trustee scott we don't hear you you're on

[1:10:44] Voice 8: mute okay

[1:10:48] Voice 6: hear me see me yeah okay after after hearing what alex just said and on reflection

[1:10:57] Voice 6: i'm going to retract my apc suggestion and just suggest we turn this temporary use permit down

[1:11:03] Voice 6: as alex is suggesting and if the proponent wants to go back and and rethink this whole thing and

[1:11:11] Voice 6: apply again i guess that's completely within their rights so um yeah i'll take a i'll retract my apc

[1:11:19] Voice 6: suggestion tim thank you

[1:11:26] Voice 8: okay now uh i just remind trustees that on page 56 staff identified

[1:11:35] Voice 8: uh some alternatives not that they're the only alternatives um uh their their referral to the

[1:11:44] Voice 8: apc requesting an info additional information adding additional conditions or denial um so

[1:11:51] Voice 8: do we want to have a little bit of discussion are there are there uh or would what if you

[1:11:58] Voice 8: like to make a motion based on one of those uh recommended uh alternatives as trustee scott i

[1:12:04] Voice 8: see your hand is up sorry

[1:12:09] Voice 6: tim i meant to tender down i'd like to hear what alex says as far as

[1:12:13] Voice 6: a motion oh okay so

[1:12:16] Voice 8: that on page 56 there's some of the alternatives that staff have laid out of

[1:12:21] Voice 8: course uh uh there may be other um other

[1:12:25] Voice 4: possibilities

[1:12:26] Voice 8: but uh if you want to navigate

[1:12:28] Voice 8: to page 56 and have a look at those for a moment maybe that'll help guide uh what action you'd like

[1:12:35] Voice 8: to take

[1:12:35] Voice 4: at this time i mean in terms of denying the application at this point in time there's a

[1:12:42] Voice 4: a lot of not there's a lot of vague information about what's going to happen you know they've got

[1:12:47] Voice 4: a lot of leeway these individuals in terms of events so you know i don't want to exactly shut

[1:12:55] Voice 4: the door i want more information but um but as grants so at uh sonia sorry staff sonia super

[1:13:06] Voice 4: neck can you explain so it's the as grant sorry trustee scott just said if we deny the application

[1:13:13] Voice 4: application, the applicants can still come back with another application that's more

[1:13:20] Voice 4: assured of concerns from the community, et cetera, et cetera, or is that not allowed

[1:13:26] Voice 4: with the same application?

[1:13:31] Voice 9: Through the chair, if the application is denied, a new application would need to be submitted.

[1:13:36] Voice 9: New fees would be a brand new application.

[1:13:40] Voice 9: It could be substantially similar.

[1:13:41] Voice 9: similar. It's up to the applicant to determine what level of detail they wish to provide and

[1:13:49] Voice 9: IDLA today it's very clear to the applicant what it is that you're interested in or being able to

[1:13:55] Voice 9: give them the opportunity to provide that information. So defer consideration of this

[1:14:00] Voice 9: application until you receive that information and specify exactly what it is that you'd like

[1:14:05] Voice 9: and then you can just decide if you want to amend the temporary use permit draft

[1:14:09] Voice 9: to be more specific and more regulatory in nature

[1:14:14] Voice 9: so that it really does limit to very specific events

[1:14:19] Voice 9: and uses and all other existing uses

[1:14:24] Voice 9: that are currently operating on the property

[1:14:26] Voice 9: may be subject to enforcement if that's the case,

[1:14:28] Voice 9: if the TUP does not authorize those uses.

[1:14:31] Voice 9: That's a separate process.

[1:14:33] Voice 9: You can also decide after you've received the new information

[1:14:35] Voice 9: if you still wish to send that

[1:14:38] Voice 9: to the Advisory Planning Commission.

[1:14:39] Voice 9: for comment before deciding whether you want to issue the permit

[1:14:44] Voice 9: so it's all based on your level of comfort today it sounds like neither of you are comfortable with

[1:14:51] Voice 9: the temporary use permit as presented in the agenda package so the next question would be

[1:14:57] Voice 9: what level of information would you like to consider at your next meeting and let's specify

[1:15:02] Voice 9: that clearly so the applicant can decide if they wish to go away and provide that or withdraw their

[1:15:08] Voice 9: their application.

[1:15:12] Voice 8: Thank you, Planner Zupanek.

[1:15:14] Voice 8: Trustee Scott?

[1:15:16] Voice 6: I'd like to make a motion to deny

[1:15:18] Voice 6: the temporary use permit application.

[1:15:22] Voice 6: It's up to the applicant.

[1:15:24] Voice 6: I think they've heard today

[1:15:25] Voice 6: a lot of our concerns. I don't think it's up to us

[1:15:28] Voice 6: to

[1:15:31] Voice 6: suggest what they do

[1:15:32] Voice 6: or what more information we need.

[1:15:34] Voice 6: I think it's up to them to go away

[1:15:35] Voice 6: and decide based on what they've

[1:15:38] Voice 6: heard from us and the concerns they've heard

[1:15:40] Voice 6: from the community and the support they've got for them to decide what they want to do so i'm

[1:15:44] Voice 6: going to make a motion that we simply deny the temporary use permit period i second

[1:15:51] Voice 8: it okay

[1:15:54] Voice 8: before uh before we carry on with this motion um i just would note that the recommendation

[1:16:03] Voice 8: is uh includes um to deny the application for the following reasons so and i think it's fair

[1:16:12] Voice 8: to provide some rationale so i i'd request that you consider that before we um before we advance

[1:16:18] Voice 8: this okay

[1:16:22] Voice 4: um are we able to have a break and certainly and and i can look at this and come

[1:16:29] Voice 4: up with something to be honest because yeah no

[1:16:31] Voice 8: that's perfectly reasonable um it is 12 48 right

[1:16:37] Voice 8: right now uh if we break till one o'clock does that seem sufficient okay let's recess till one

[1:16:45] Voice 8: o'clock and we'll come back um at one and and continue thank you

[1:16:57] Voice 6: i was just gonna say no we've

[1:17:01] Voice 6: already provided all that trustee

[1:17:03] Voice 8: scott trustee scott your microphone is on okay well

[1:17:07] Voice 6: i just think

[1:17:07] Voice 6: tim that we just provided all that we're

[1:17:09] Voice 8: on we're on a we're on a break so thank you trustees alan

[1:29:35] Voice 8: Alan and Scott, if you can hear, can you please rejoin us?

[1:30:15] Voice 4: Sorry, I was trying to draft my motion.

[1:30:20] Voice 4: In fact, I didn't even eat nothing.

[1:30:22] Voice 4: Nope.

[1:30:23] Voice 4: I was going to starve to death.

[1:30:25] Voice 4: Well, I got a dried mango.

[1:30:26] Voice 4: Here you go.

[1:30:29] Voice 8: Well, I do

[1:30:30] Voice 4: know we had

[1:30:31] Voice 8: a scheduled break coming up for a bit longer,

[1:30:34] Voice 8: but I didn't think that we should necessarily take that longer break at this moment.

[1:30:42] Voice 4: Yeah,

[1:30:42] Voice 8: taking a while

[1:30:43] Voice 4: to do motions, as you know.

[1:30:44] Voice 4: So, by

[1:30:46] Voice 4: the way, I sent the first draft motions to Lisa and Sonia.

[1:30:55] Voice 8: Excellent.

[1:30:56] Voice 8: Thank you for that.

[1:30:57] Voice 8: Trustee Scott, are you back with us?

[1:31:03] Voice 6: I am, but now this thing, of course, doesn't want to let me get back on them.

[1:31:09] Voice 4: I had issues too.

[1:31:11] Voice 8: Okay.

[1:31:12] Voice 8: Well, we can hear you.

[1:31:12] Voice 8: So that's good.

[1:31:13] Voice 8: And I can see your hand up.

[1:31:16] Voice 8: Did you have something to add before I go to Trustee Allen's motion?

[1:31:21] Voice 8: No, I haven't heard it.

[1:31:24] Voice 8: Okay.

[1:31:25] Voice 8: Your hand is up.

[1:31:28] Voice 8: Trustee Allen, did you want to go ahead?

[1:31:34] Voice 4: Sorry.

[1:31:36] Voice 4: Lisa, are you able to put it up on screen at all or anybody?

[1:31:40] Voice 4: I just have to go back to my email and I'm out of there.

[1:31:42] Voice 4: Sorry.

[1:31:48] Voice 3: Through the chair, I can put it on the screen.

[1:31:50] Voice 3: Just give me a moment, please.

[1:31:52] Voice 4: And just bear in mind, this is a first draft.

[1:31:55] Voice 4: with a mouse that turned into a rat.

[1:31:59] Voice 4: It doesn't work properly anymore.

[1:32:51] Voice 4: Ideally, I would have asked staff to have looked at this before,

[1:32:54] Voice 4: but it's on the screen, but that's the way it is.

[1:33:02] Voice 9: Through the chair, the only comment that staff have

[1:33:03] Voice 9: is that if you are considering denying the permit as presented today,

[1:33:09] Voice 9: that you do supply some supporting rationale for that.

[1:33:12] Voice 9: and it seems like trustee allen has given ample statements pertaining to that to include into the

[1:33:23] Voice 9: recommendation or the resolution rather so that would be sufficient and would also give clarity

[1:33:30] Voice 9: to the community and the applicant the appetite of the local trust committee for similar applications

[1:33:38] Voice 9: I

[1:33:38] Voice 8: appreciate that. Go ahead, Trustee Allen.

[1:33:43] Voice 4: Yes, staff Sonia, I never heard of staff Zupanek, what's the title? Planner Zupanek, there you go.

[1:33:50] Voice 4: So, and then, should we give some sort of indication to the applicant that they can apply again, or they already know this, and we don't need to, this is, we just need to, this is the same reason why denying, that's it, this particular.

[1:34:02] Voice 4: The

[1:34:03] Voice 9: resolution just needs to stand alone.

[1:34:05] Voice 9: The conversational pieces around technicalities and things,

[1:34:08] Voice 9: those are planner-related conversations with the applicant.

[1:34:11] Voice 4: Okay.

[1:34:12] Voice 4: Okay.

[1:34:12] Voice 4: Thank you very much.

[1:34:16] Voice 8: And Trustee Scott, did you have something to add before Trustee Allen makes the motion?

[1:34:21] Voice 8: Oh, I thought you had.

[1:34:22] Voice 8: I was going to second it.

[1:34:25] Voice 8: No, not yet.

[1:34:26] Voice 8: But Trustee Allen, do you want to proceed and make the motion?

[1:34:29] Voice 4: Yeah, just a third one.

[1:34:32] Voice 4: It's not no consistent.

[1:34:34] Voice 4: Assistant, I'd just like to get little typos here.

[1:34:41] Voice 4: Water durability period, capital...

[1:34:44] Voice 4: Actually, those are just typos.

[1:34:46] Voice 4: Lisa can deal with those accordingly.

[1:34:48] Voice 4: So, yes, I move that the Hornby Island Local Trust Committee

[1:34:51] Voice 4: deny application PLTUP 2025-01-14

[1:34:57] Voice 4: for the following reasons.

[1:35:01] Voice 4: Given concerns raised in the community,

[1:35:03] Voice 4: this is high impact, impact, impact, not low impact,

[1:35:10] Voice 4: not consistent with ALR regulations,

[1:35:14] Voice 4: semicolon, not a permitted farm used.

[1:35:16] Voice 4: Number five,

[1:35:18] Voice 4: permanent structure was built as a clubhouse,

[1:35:20] Voice 4: not an accessory farm building.

[1:35:21] Voice 4: The uncertainty of how many events a year

[1:35:24] Voice 4: and crowd capacity,

[1:35:27] Voice 4: water delivery for events,

[1:35:29] Voice 4: cannot provide water for their own events,

[1:35:32] Voice 4: is not sustainable in a small aquifer-challenged island.

[1:35:36] Voice 4: ALR answer,

[1:35:37] Voice 4: use should not be supported to primary farm use.

[1:35:40] Voice 4: applied for five-year status after bylaw enforcement indicating that the applicant's

[1:35:44] Voice 4: intent was on a rugby field before haying and cattle. End quote.

[1:35:55] Voice 6: I'll second it.

[1:36:07] Voice 13: Excuse me, through the chair. Was number five

[1:36:11] Voice 13: read out? Yes. Thank you.

[1:36:17] Voice 8: I believe so, yes.

[1:36:18] Voice 8: And that

[1:36:19] Voice 8: was meant to be not consistent rather than

[1:36:22] Voice 8: no consistent, I believe? Number five.

[1:36:25] Voice 4: Yeah, number four.

[1:36:26] Voice 4: But that was sort of a semicolon after number three. Not consistent with

[1:36:30] Voice 4: the other allegations semicolon not

[1:36:32] Voice 4: permitted farm use

[1:36:33] Voice 4: the same so it's actually

[1:36:36] Voice 4: five not five

[1:36:41] Voice 4: points concerns

[1:36:50] Voice 8: okay do you want to wait a moment

[1:36:52] Voice 8: until the sort of

[1:36:54] Voice 8: format is finished here trustee Allen

[1:36:56] Voice 8: then yeah yeah

[1:36:58] Voice 4: yeah my

[1:36:59] Voice 8: apology just give it a moment

[1:37:00] Voice 4: Lisa sorry wrote

[1:37:02] Voice 4: it up on a fly in the break

[1:37:15] Voice 7: okay how's that look to you now

[1:37:22] Voice 4: um

[1:37:23] Voice 4: once I guess once again number one I would be

[1:37:25] Voice 4: make semicolon and bring number two up there and then otherwise that's that's great that's fine

[1:37:34] Voice 4: thank you and if you want to do a semicolon you can but you don't have to okay

[1:37:48] Voice 8: so we have a motion

[1:37:49] Voice 8: on the floor that's been moved and seconded just he's got to see your hand is up did you have a

[1:37:54] Voice 8: comment or discussion on the motion no no just gonna move it or uh vote for it second it okay

[1:38:02] Voice 8: Okay. Any further discussion or comments from you, Trustee Allen?

[1:38:08] Voice 4: No, I mean, I'll just say this is a difficult decision, but it's, you know, big concerns in the community, so that's why we're here.

[1:38:18] Voice 4: That's all. Thank you.

[1:38:19] Voice 4: Okay.

[1:38:20] Voice 8: All right. So if there's no further discussion, then I will call the question. All those in favor?

[1:38:29] Voice 8: And I see two physical hands up there. So that motion carries.

[1:38:33] Voice 8: varies okay then um moving on well actually i'm just going to pause for a minute because i know

[1:38:47] Voice 8: we did have a scheduled break and uh lunch was mentioned so how are we feeling about that do

[1:38:55] Voice 8: we want to take an additional break to eat something now and come back or want to do some

[1:38:59] Voice 8: more work first and then come back

[1:39:01] Voice 4: but i don't know what the staff is doing uh

[1:39:05] Voice 8: and staff is

[1:39:06] Voice 8: It's always welcome to weigh in.

[1:39:08] Voice 8: I know it's staff's workplace, so if they would like to take a break

[1:39:11] Voice 8: for some lunch at this point, that's fine.

[1:39:14] Voice 8: And if not, then I'm happy to either move along or take a break.

[1:39:19] Voice 8: So staff, do you want to weigh in at all?

[1:39:23] Voice 9: I'm happy to continue with you so that you can end earlier if that helps.

[1:39:29] Voice 8: Okay, let's continue then.

[1:39:31] Voice 8: Um, so moving along, uh, we have a piece of correspondence from the Comac regional, uh,

[1:39:39] Voice 8: Comac Valley regional district on page 79.

[1:39:44] Voice 8: And that is regarding the amendment to the, uh, growth strategy and, uh, look to trustees

[1:39:53] Voice 8: to see if there's any action desired to take on this piece of correspondence or shall we

[1:39:58] Voice 8: receive it for information?

[1:40:01] Voice 8: Trustee Allen.

[1:40:03] Voice 4: sorry i'm having issues with my hand uh no i my concern is that yes i was away for two weeks so

[1:40:10] Voice 4: i wasn't looking at my email so i'm not sure where we received this but you know they're asking for

[1:40:13] Voice 4: response since june 30th so it's after the fact so we're kind of like why do we even have this

[1:40:17] Voice 4: here when the response is beyond the july 4th time of meeting so i thought why so we can and

[1:40:31] Voice 8: and of course uh official response to the local trust committee outside of a an actual official

[1:40:37] Voice 8: meeting is it's problematic um and sometimes the timing just goes like that trustee scott did you

[1:40:44] Voice 8: have something yes

[1:40:45] Voice 6: yes i just like to um just accept it for information i don't think there's

[1:40:51] Voice 6: any action on us for us is there um

[1:40:57] Voice 8: well there's a request for comments and i would certainly defer

[1:41:01] Voice 8: to the hornby trustees um uh to see if there are any comments that you would have desired

[1:41:08] Voice 8: to get, despite the fact we're past their suggested

[1:41:12] Voice 8: deadline, doesn't mean that we couldn't still send some comments, but

[1:41:17] Voice 8: again, defer to local trustees to see what your thoughts

[1:41:20] Voice 8: are on this. Trustee Allen, you're muted.

[1:41:30] Voice 4: Yeah, as usual.

[1:41:31] Voice 4: Well, no, because to be honest, I looked at it and said, well, that's after the fact, so I didn't really

[1:41:35] Voice 4: ponder on it longer than just reading it, so

[1:41:39] Voice 4: nothing to comment on it, because it's after the comment,

[1:41:43] Voice 4: it period okay

[1:41:47] Voice 8: well given that we can just receive it for information and move along

[1:41:51] Voice 8: yeah

[1:41:53] Voice 4: and we're having our meeting with them the regional district in the fall right we had a

[1:41:57] Voice 4: council so you know yeah

[1:41:59] Voice 8: i believe it's been rescheduled for october if i'm my memory serves

[1:42:03] Voice 8: yeah okay so next up we have a staff report on page 82 from uh bylaw and compliance and

[1:42:14] Voice 8: enforcement manager warren dingman um and a recommendation to adopt a proposed bylaw

[1:42:21] Voice 8: compliance and enforcement policy and to rescind um two standing resolutions and so i'll turn it

[1:42:27] Voice 8: over to mr dingman uh to introduce the report thank

[1:42:32] Manager of Bylaw Compliance and Enforcement: you chair the staff report uh before the

[1:42:38] Manager of Bylaw Compliance and Enforcement: the committee today is a proposed bylaw compliance and enforcement policy by the

[1:42:45] Manager of Bylaw Compliance and Enforcement: Hornby Island Local Trust Committee. The purpose of the report is to present that policy for review

[1:42:50] Manager of Bylaw Compliance and Enforcement: and consideration by the committee and the proposal is to incorporate all current standing

[1:42:54] Manager of Bylaw Compliance and Enforcement: resolutions for compliance enforcement into a single document and to provide comprehensive

[1:42:59] Manager of Bylaw Compliance and Enforcement: policies around how we attain to our business. We try to gain compliance and enforcement on

[1:43:07] Manager of Bylaw Compliance and Enforcement: Hornby. Last fall, the local trust committee amended its Bend by-law and as a part of that

[1:43:15] Manager of Bylaw Compliance and Enforcement: review and amending of the Bend by-law, local trust committees are asked to review their

[1:43:19] Manager of Bylaw Compliance and Enforcement: compliance and enforcement policies, including their screening officer policies for disputed

[1:43:25] Manager of Bylaw Compliance and Enforcement: by-law violation notices. With this policy, it will contain a policy regarding vexatious

[1:43:35] Manager of Bylaw Compliance and Enforcement: complaints something that hasn't been present before either at the trust council level or at

[1:43:41] Manager of Bylaw Compliance and Enforcement: the LTC level so the language in the proposed policy will allow some discretion by staff to

[1:43:48] Manager of Bylaw Compliance and Enforcement: not pursue complaints if they are deemed to be vexatious so with the policy it goes through

[1:43:59] Manager of Bylaw Compliance and Enforcement: So there are two parts to it.

[1:44:00] Manager of Bylaw Compliance and Enforcement: Part A are the general policies.

[1:44:03] Manager of Bylaw Compliance and Enforcement: Part B is the screening officer policy for your BIN bylaw.

[1:44:11] Manager of Bylaw Compliance and Enforcement: And in which section is it?

[1:44:14] Manager of Bylaw Compliance and Enforcement: Within the priorities section four, it lists what the LTC wants as a priority for proactive enforcement

[1:44:27] Manager of Bylaw Compliance and Enforcement: or what policies or bylaws it wishes to defer enforcement on.

[1:44:32] Manager of Bylaw Compliance and Enforcement: So you have by standing resolution previously established a proactive

[1:44:36] Manager of Bylaw Compliance and Enforcement: enforcement policy for short-term vacation rentals.

[1:44:40] Manager of Bylaw Compliance and Enforcement: So that is all listed within section 4.1.

[1:44:45] Manager of Bylaw Compliance and Enforcement: And in 4.2, there is the deferment of enforcement against non-permitted dwellings.

[1:44:54] Manager of Bylaw Compliance and Enforcement: As it states there, there's a complaint against, you know, unless the following conditions apply, complaints from immediate neighbors, referral from agencies regarding health and safety, or if there's more than one unlawful dwelling on a lot.

[1:45:08] Manager of Bylaw Compliance and Enforcement: Within this, if the LTC is going to consider adoption today, what's missing from section 4 here is a section referencing the farm stands and deferment enforcement against farm stands.

[1:45:26] Manager of Bylaw Compliance and Enforcement: That was not adopted as a standing resolution. It was adopted as a regular resolution, so that's why I didn't include it initially in here.

[1:45:34] Manager of Bylaw Compliance and Enforcement: But this policy could be amended before it's adopted, and you could add a 4.3 referencing deferment enforcement for farm stands, if that's what the local trust committee would like to proceed on.

[1:45:50] Manager of Bylaw Compliance and Enforcement: You have within the inspection section a requirement to give those subject to enforcement 24 hours notice unless there's issues of health and safety or irreversible damage to the environment.

[1:46:07] Manager of Bylaw Compliance and Enforcement: and what is contained within this document is for the most part standard

[1:46:14] Manager of Bylaw Compliance and Enforcement: throughout all of the local trust areas and the unique parts are really for each

[1:46:21] Manager of Bylaw Compliance and Enforcement: local trust committee or section 4 for the priority so we tried to standardize

[1:46:26] Manager of Bylaw Compliance and Enforcement: it as much as possible so it's consistent throughout but each local

[1:46:31] Manager of Bylaw Compliance and Enforcement: The local trust committee will have its own set of priorities and input regarding inspections, the amount of time that someone's notice is given.

[1:46:43] Manager of Bylaw Compliance and Enforcement: Some of the local trust committees have adopted policies that go well beyond 24 hours notice, and that is something that the local trust committee could amend also if it wishes.

[1:46:57] Manager of Bylaw Compliance and Enforcement: uh so chair i can take any questions that the uh committee members may have thank you for

[1:47:07] Voice 8: your report and uh i see trustee scott thanks

[1:47:13] Voice 6: warren um i agree with what you got in here

[1:47:17] Voice 6: except i would like to refer the ban on the uh enforcement of farm stands

[1:47:31] Voice 8: that's it and that was mentioned i believe uh mr dingman mentioned that could be included as

[1:47:38] Voice 8: This is 4.3.

[1:47:40] Voice 8: And Trustee Allen.

[1:47:43] Voice 4: Thank you.

[1:47:46] Voice 4: 5.5.

[1:47:48] Voice 4: Holders of temporary use permits.

[1:47:50] Voice 4: Basically, I have concerns that you can just enter without any prior consultation.

[1:47:56] Voice 4: I'm not sure why temporary use permits are put under that purview,

[1:48:01] Voice 4: why you can enter without prior consultation versus anything else.

[1:48:05] Voice 4: So can you tell me, do other islands have this going on,

[1:48:09] Voice 4: or why is this with temporary permits

[1:48:12] Voice 4: as opposed to other bylaws?

[1:48:16] Manager of Bylaw Compliance and Enforcement: So other LTCs have been this.

[1:48:21] Manager of Bylaw Compliance and Enforcement: It may have also been adopted by Maine

[1:48:24] Manager of Bylaw Compliance and Enforcement: to being considered by Saturna.

[1:48:26] Manager of Bylaw Compliance and Enforcement: The reasoning is that if you have been issued

[1:48:30] Manager of Bylaw Compliance and Enforcement: a temporary use permit,

[1:48:32] Manager of Bylaw Compliance and Enforcement: you're already aware of terms and conditions

[1:48:35] Manager of Bylaw Compliance and Enforcement: that you must comply with

[1:48:38] Manager of Bylaw Compliance and Enforcement: that are outside of the land use bylaw.

[1:48:41] Manager of Bylaw Compliance and Enforcement: and the intent was to ensure that you know because the reason for the temporary use permit is because

[1:48:49] Manager of Bylaw Compliance and Enforcement: you're already dealing with unlawful land uses so the reasoning was there should be maximum

[1:48:55] Manager of Bylaw Compliance and Enforcement: flexibility for bylaw officers to enter the properties to ensure that there's compliance

[1:48:59] Manager of Bylaw Compliance and Enforcement: with that temporary use permit that has been considered and issued by the local trust committee

[1:49:10] Voice 4: Okay, but as you know, you know, arrive on a property without letting them know is not a very nice thing.

[1:49:18] Voice 4: And so I'm not comfortable with this at all.

[1:49:22] Voice 4: I don't understand why you can just call ahead and say you're coming by.

[1:49:27] Voice 4: So I don't really want this there, to be honest.

[1:49:30] Voice 4: And I've got a few more that I want to go through.

[1:49:35] Voice 4: So,

[1:49:35] Manager of Bylaw Compliance and Enforcement: Chair, the local trust committee, you can amend the policy and remove that section.

[1:49:43] Voice 4: trustee peterson you got your hand up i feel like a chair now yeah

[1:49:46] Voice 8: um i did put my hand up because i

[1:49:49] Voice 8: had a specific question but to your point trustee alan um i just ask you to consider whether um

[1:49:59] Voice 8: whether you would want to remove the entirety of 5.5 or whether you wanted to amend it uh about the

[1:50:08] Voice 8: without prior consultation part so i'm going to ask you to consider that and then i'll go ahead

[1:50:12] Voice 8: and ask my question so my question oh sorry my question mr dingman is around the 8.1 around the

[1:50:21] Voice 8: repeater frivolous vexatious complaints um the text reads uh uh if a decision is made not to

[1:50:31] Voice 8: act upon a complaint that is considered frivolous repeater vexatious the complainant will be advised

[1:50:35] Voice 8: of the decision the reason for it and may be advised of the circumstances under which it may

[1:50:41] Voice 8: be reconsidered so my question is um in terms of circumstances under which a complaint might be

[1:50:51] Voice 8: reconsidered are those to be determined by the ltc on a case-by-case basis um or are there some type

[1:50:59] Voice 8: Are there some guidelines, or is that really going to be dependent

[1:51:03] Voice 8: on the decisions of the LTC individual cases?

[1:51:10] Manager of Bylaw Compliance and Enforcement: So, Chair, this would be a staff decision.

[1:51:13] Manager of Bylaw Compliance and Enforcement: That was the intent of this section.

[1:51:16] Manager of Bylaw Compliance and Enforcement: This is direction to staff, and it's really staff

[1:51:19] Manager of Bylaw Compliance and Enforcement: considering whether or not complaints are vexatious.

[1:51:22] Manager of Bylaw Compliance and Enforcement: And so staff would be providing a reason as to why they believe

[1:51:26] Manager of Bylaw Compliance and Enforcement: that the complaint was vexation why it's not being proceeded with and

[1:51:30] Voice 6: also

[1:51:31] Manager of Bylaw Compliance and Enforcement: advise them of when

[1:51:32] Manager of Bylaw Compliance and Enforcement: you know we may reconsider a complaint from someone or in a circumstance where we believe

[1:51:40] Manager of Bylaw Compliance and Enforcement: that that complaint is frivolous repeat or vexatious so it wasn't the intention that

[1:51:45] Manager of Bylaw Compliance and Enforcement: the ltc would be making this decision okay

[1:51:51] Voice 8: that that helps provide clarity for me uh trustee

[1:51:54] Voice 8: sorry trustee scott did you have something yeah

[1:51:58] Voice 6: um going back to 5.5 um i agree i i the frivolous

[1:52:05] Voice 6: part of eight is i think as warren described it that should be left up to staff to make that

[1:52:11] Voice 6: decision but going back to 5.5 um the accountability part tim as you pointed out

[1:52:19] Voice 6: should be left in but the part about no prior consultation i like alex pointed out i don't

[1:52:25] Voice 6: agree with that i think you've got to let people know you're going to enter the property so i don't

[1:52:29] Voice 6: know how that gets worded but that's my concern well

[1:52:36] Voice 4: we just remove without prior consultation

[1:52:38] Voice 4: and agree on that basically does

[1:52:41] Voice 6: that make sense quarn yeah

[1:52:43] Manager of Bylaw Compliance and Enforcement: through the chair yes it would we would

[1:52:45] Manager of Bylaw Compliance and Enforcement: just go back to 5.2 where you're giving at least 24 hours notice okay you want to remove without

[1:52:51] Manager of Bylaw Compliance and Enforcement: out prior consultation and then reference 5.2 yeah makes sense given as per 5.2

[1:53:00] Voice 8: yeah okay um so

[1:53:05] Voice 8: trustee allen i think you had a couple of other things my question here is do we want to

[1:53:10] Voice 8: deal with 5.5 and then move on to other items or do you want to um just share with us the other

[1:53:18] Voice 8: items you have concerns about first and then we can come back to 5.5 no

[1:53:22] Voice 4: let's deal with 5.5 and

[1:53:24] Voice 4: just incrementally go through because i've kind of got things you know 7.0 blah blah blah so if

[1:53:30] Voice 4: we can okay go through it step by step that'd be nice thank you

[1:53:32] Voice 8: okay so i believe what we just

[1:53:35] Voice 8: heard is that we could remove um and we'll need a motion to to this effect to remove the words

[1:53:44] Voice 8: without prior consultation from uh item 5.5 and then um okay and then sorry uh uh warren would

[1:53:59] Voice 8: that then just would 5.2 just automatically apply or would we need to indicate that 5.2 would apply

[1:54:05] Voice 8: i

[1:54:06] Voice 6: think it would be good to refer to it because then somebody reading through this will know

[1:54:10] Voice 6: exactly what it is they have to do or what's going to happen okay

[1:54:18] Voice 8: and so so then it would

[1:54:19] Voice 8: would be the wording would be something around removing the words

[1:54:23] Voice 8: without prior consultation and referring to 5.2.

[1:54:36] Voice 6: Exactly, as per 5.2.

[1:54:40] Voice 8: As per 5.2 at the end of the sentence.

[1:54:46] Voice 8: Okay, so I'm just going to check in with our amazing minute taker there.

[1:54:55] Voice 8: and see what of that conversation you've captured

[1:54:59] Voice 8: and we can get it into a motion and debate it.

[1:55:06] Voice 3: Chair Peterson, I have that the Hornby Island Local Trust Committee

[1:55:10] Voice 3: direct staff to remove the words without prior consultation

[1:55:14] Voice 3: from item 5.5 and add the words as per 5.2 at the end of the sentence.

[1:55:23] Voice 8: Brilliant.

[1:55:24] Voice 8: Would one of you trustees like to make that motion?

[1:55:26] Voice 8: Trustee Allen?

[1:55:27] Voice 8: Alan?

[1:55:29] Voice 4: I got a small amendment because I'm just reading it now.

[1:55:32] Voice 4: Certainly.

[1:55:33] Voice 4: In fact, because the bylaw enforcement officers may enter properties between the hours a.m. and 9 a.m. and 5 p.m. on any day.

[1:55:42] Voice 4: And we just removed without prior consultation.

[1:55:44] Voice 4: So I think we also have to remove because they can enter between the hours or whatever.

[1:55:53] Voice 4: Right.

[1:55:53] Voice 4: So what's it when they say they have to.

[1:55:58] Voice 4: OK, so we added that 5.2.

[1:56:00] Voice 4: But I think we still have to delete may enter properties between the hours of on any day, comma, or am I wrong?

[1:56:11] Voice 6: Given 24 hours notification, that's per 5.2.

[1:56:16] Voice 4: Exactly.

[1:56:16] Voice 4: But we still got this weird, awkward thing where he still can, officers can still enter properties between the hours of 5 a.m. or 9 a.m. and 5 p.m. on any day.

[1:56:26] Voice 4: We haven't removed that.

[1:56:29] Voice 4: Do we need to remove that to make it clear?

[1:56:32] Voice 4: I don't know.

[1:56:34] Manager of Bylaw Compliance and Enforcement: So, Chair?

[1:56:38] Voice 8: Sorry, yes, go ahead.

[1:56:41] Manager of Bylaw Compliance and Enforcement: So, Chair, I think Trustee Allen is correct, and it may be read easier if the line reads

[1:56:47] Manager of Bylaw Compliance and Enforcement: file enforcements may enter properties as per policy 5.2, and then that can end the sentence.

[1:56:57] Voice 8: Okay, and then

[1:56:58] Manager of Bylaw Compliance and Enforcement: we can just

[1:56:58] Voice 8: remove everything after that?

[1:57:01] Voice 8: Correct.

[1:57:02] Voice 8: Okay, that's also a little bit more elegant.

[1:57:06] Voice 8: Yeah, thank you.

[1:57:07] Voice 8: Okay, so

[1:57:08] Voice 8: reflecting that, then I'll go back to our minute taker and see what of that you've captured for us.

[1:57:23] Voice 3: Chair Peterson, I have that the Hornby Island Local Trust Committee directs staff to remove the words without prior consultation and add bylaw enforcement may enter the property as per item 5.2.

[1:57:44] Voice 3: okay

[1:57:48] Voice 8: now i think what we want to do is actually remove everything yes uh after properties

[1:57:56] Voice 8: delete everything after properties and then add as per uh 5.2 after after properties

[1:58:24] Voice 8: jesse allen did you have something further um

[1:58:27] Voice 4: no i'm just ready to carry on to the

[1:58:29] Voice 4: next number that's all so when we're finished this one

[1:58:33] Voice 8: okay well we'll we'll we'll turn this

[1:58:36] Voice 8: into a proper motion move it second it debate it and then we'll move on that's acceptable okay so

[1:58:50] Voice 3: okay um this is what i have then that the hornby island local trust committee direct staff to

[1:58:57] Voice 3: remove all of the words after the word properties in item 5.5 and add may enter property as per item

[1:59:10] Voice 3: 5.2 yeah

[1:59:16] Voice 8: i think i think you don't even need that may enter property as 0.5.2 just add as per as

[1:59:23] Voice 8: per 5.2 because it's coming right after properties got

[1:59:32] Voice 3: it i'll read it one more time that the hornby

[1:59:33] Voice 3: island local trust committee direct staff to remove all words after word properties in item 5.5

[1:59:40] Voice 3: and add words as per item 5.2 i

[1:59:45] Voice 8: think that's what we were wanting yeah uh

[1:59:49] Voice 8: trustee allen did you want to make that motion you are mute muted sir uh so moved

[2:00:00] Voice 8: And I'll look for a seconder.

[2:00:04] Voice 8: Trustee Scott seconded.

[2:00:06] Voice 8: Any further discussion on this item?

[2:00:09] Voice 8: Not seeing any, I'll call the question.

[2:00:11] Voice 8: All those in favor?

[2:00:14] Voice 8: And that carries.

[2:00:16] Voice 8: Okay, Trustee Allen, back to you for the next item.

[2:00:21] Voice 4: So 7.0 closing files, it's more of a question as well.

[2:00:27] Voice 4: So yeah, 7.1, I'm just curious, Warren,

[2:00:34] Voice 4: Lauren, I'm guessing it's a lot of people

[2:00:38] Voice 4: because I get so many people coming up to me

[2:00:42] Voice 4: wanting to make a complaint against their neighbor

[2:00:44] Voice 4: and I say, you've got to make a complaint against your neighbor

[2:00:45] Voice 4: and they won't do it because they'll know it's me.

[2:00:49] Voice 4: So I'm sure that happens a lot.

[2:00:51] Voice 4: I'm just curious, what is the percentage?

[2:00:55] Voice 4: Because there is an issue with making complaints.

[2:01:01] Voice 4: Complaints. It's awkward. You don't want to make your neighbor feel crappy, whatever. We all want

[2:01:08] Voice 4: to get along. So just curious about that one.

[2:01:11] Manager of Bylaw Compliance and Enforcement: So Chair, with 7.1, there are times, well,

[2:01:15] Manager of Bylaw Compliance and Enforcement: we don't take anonymous complaints. So there are times when complainants will use false names.

[2:01:21] Manager of Bylaw Compliance and Enforcement: It's not a high percentage. I don't even know if it's, well, it certainly isn't even 1% of

[2:01:26] Manager of Bylaw Compliance and Enforcement: complaints that we receive throughout the year, but it does happen. So in the end, what we have

[2:01:30] Manager of Bylaw Compliance and Enforcement: have in this circumstance is an anonymous person so we don't proceed on that anyway because just

[2:01:37] Manager of Bylaw Compliance and Enforcement: under current policies it's uh they're anonymous and we just don't have the authority to move

[2:01:43] Manager of Bylaw Compliance and Enforcement: forward on that and this just clarifies once the file is open and whatnot and and it does happen

[2:01:50] Manager of Bylaw Compliance and Enforcement: we can't make contact with the complainant so we have absolutely no idea who they are we can't

[2:01:54] Manager of Bylaw Compliance and Enforcement: confirm identity so it becomes anonymous so we close the file and this just policy would

[2:02:00] Manager of Bylaw Compliance and Enforcement: reconfirm that and

[2:02:03] Voice 4: then um 7.2 if the contravention is for a minor structure that who that has only

[2:02:10] Voice 4: received one written complaint the file can be closed so um and then i look at the definition

[2:02:16] Voice 4: of my structure it doesn't really work with us because we don't have building permits on

[2:02:20] Voice 4: when I look at minor structure, I just think of an electrical building

[2:02:26] Voice 4: at the end of a driveway or something.

[2:02:27] Voice 4: So can you clarify this minor structure definition?

[2:02:33] Voice 4: And also, do you think because we're Horme-Demmon,

[2:02:36] Voice 4: we should get rid of that reference to building permits and change the wording?

[2:02:43] Manager of Bylaw Compliance and Enforcement: So it's a 10 by 10 structure.

[2:02:45] Manager of Bylaw Compliance and Enforcement: This is really what we're talking about.

[2:02:47] Manager of Bylaw Compliance and Enforcement: So if a building is 10 by 10 or less,

[2:02:50] Manager of Bylaw Compliance and Enforcement: it doesn't require a building permit and then if there's no other issues as like it's located in a

[2:02:56] Manager of Bylaw Compliance and Enforcement: development permit area or next to a water body then we should consider it a minor structure

[2:03:02] Manager of Bylaw Compliance and Enforcement: and what we're trying to i'm trying to capture here is like wood sheds someone's little wood

[2:03:08] Manager of Bylaw Compliance and Enforcement: shed uh should we really be proceeding on that we got one complaint and uh perhaps not and so

[2:03:17] Manager of Bylaw Compliance and Enforcement: So that's why it's presented those type of small structures that, yeah,

[2:03:22] Manager of Bylaw Compliance and Enforcement: and that's why there's the reference to the building permit.

[2:03:24] Manager of Bylaw Compliance and Enforcement: It's a 10 by 10 structure that would not require one.

[2:03:27] Manager of Bylaw Compliance and Enforcement: I know you're not issuing building permits and there's no building permits

[2:03:31] Manager of Bylaw Compliance and Enforcement: issued on R&B. It's just the reference to size.

[2:03:35] Manager of Bylaw Compliance and Enforcement: That's why it is.

[2:03:36] Manager of Bylaw Compliance and Enforcement: And generically for all of the local trust areas or other local trust areas,

[2:03:40] Manager of Bylaw Compliance and Enforcement: of course,

[2:03:40] Manager of Bylaw Compliance and Enforcement: where there are building permit regulations and building permits are issued.

[2:03:44] Manager of Bylaw Compliance and Enforcement: and this is just sort of like a one size fits all definition and that's why it's in there

[2:03:51] Voice 4: yeah and i would imagine it's probably most of them are about too close to the property line

[2:03:56] Voice 4: or something but okay yeah

[2:03:58] Voice 4: yeah so this is the questions that's it thank you very much

[2:04:01] Voice 4: all i had to ask oh i

[2:04:05] Voice 7: still got my hand up no uh no but go ahead trustee scott

[2:04:11] Voice 7: no i i didn't have any comment okay um

[2:04:17] Voice 8: so in regards to the farm stand piece uh i prepared

[2:04:24] Voice 8: a motion uh that reads uh that the order uh hornby island local trust committee add uh item 4.3

[2:04:33] Voice 8: defer enforcement on farm stands until new policy is implemented and i think that would be

[2:04:41] Voice 8: does that seem like that is an adequate wording why did you have to say new well the new policy

[2:04:51] Voice 8: is is we we have asked staff to do some work to help us uh that was we discussed that in the

[2:04:58] Voice 8: follow-up action list to help provide us with some examples from other islands on their farm

[2:05:03] Voice 8: stand policies that's why i added until new policy is implemented so that the intent is that

[2:05:10] Voice 8: if we do bring in a new farm stand policy that we can consider whether we need to amend

[2:05:17] Voice 8: this piece or not at that time but that it's uh instead of being necessarily forever open-ended

[2:05:25] Voice 8: that there is uh at least a consideration sort of built in for the future does that make sense to

[2:05:33] Voice 8: you sure okay and i'll just check with um lisa millard there again i did email it to you hopefully

[2:05:44] Voice 8: got it i noticed that i have had typo and only had s rather than stands in the text

[2:05:49] Voice 8: after i'd hit send of course chair

[2:05:52] Voice 3: peterson i received it and i've added the um extra uh letters

[2:05:57] Voice 3: okay okay

[2:06:00] Voice 8: so um i'll then go ahead and make the motion i moved at the hornbill local trust

[2:06:05] Voice 8: committee at an item 4.3 uh defer enforcement on farm stands until new policy is implemented

[2:06:12] Voice 8: and then i will look for a seconder second second second by trustee alan i think beat you by a

[2:06:20] Voice 8: moment there trustee scott uh any further discussion on the motion on the floor all

[2:06:27] Voice 8: right then i'll call the question all those in favor and that motion carries thank you

[2:06:34] Voice 8: um any further amendments that we want to consider today

[2:06:39] Voice 8: day

[2:06:41] Voice 7: no no

[2:06:45] Voice 8: okay um in that case we could uh go up to the just scrolling up to the page up to the

[2:06:57] Voice 8: top of page 82 and uh there's a we could just add um as record as amended to the first motion

[2:07:07] Voice 8: and I think that would be sufficient.

[2:07:11] Voice 4: I move that the Hornbein Local Trust Committee

[2:07:13] Voice 4: adopt the proposed bylaw compliance as amended.

[2:07:17] Voice 4: What?

[2:07:19] Voice 4: Proposed bylaw compliance?

[2:07:20] Voice 7: Proposed.

[2:07:20] Voice 4: There's a typo.

[2:07:22] Voice 4: Oh, no, I've got my small screen on.

[2:07:25] Voice 4: That's right.

[2:07:27] Voice 4: Small screen.

[2:07:28] Voice 4: Sharing with Zoom.

[2:07:30] Voice 4: There we go.

[2:07:31] Voice 4: I move that the Hornbein Local Trust Committee

[2:07:33] Voice 4: adopt the proposed bylaw compliance and policy as amended.

[2:07:39] Voice 8: Yeah, it's bylaw and enforcement policy in the report here.

[2:07:43] Voice 4: Oh, okay.

[2:07:45] Voice 4: Policy, bylaw enforcement policy as amended.

[2:07:51] Voice 8: Yeah, compliance and enforcement policy.

[2:07:53] Voice 8: But we know that our minute takers got that.

[2:07:57] Voice 8: It was bylaw compliance.

[2:07:59] Voice 5: Yeah.

[2:08:01] Voice 8: And Trustee Scott, you're seconding the motion?

[2:08:04] Voice 8: I am.

[2:08:05] Voice 8: All right, excellent.

[2:08:06] Voice 8: Any discussion on the motion?

[2:08:10] Voice 8: Not seeing any, I'll call the question.

[2:08:12] Voice 8: All those in favor?

[2:08:15] Voice 8: And that carries as well.

[2:08:17] Voice 8: There's a further motion about rescinding a couple of the standing resolutions

[2:08:21] Voice 8: that were now included in the policy.

[2:08:24] Voice 4: Grant, your turn.

[2:08:28] Voice 6: Top of page 82.

[2:08:31] Voice 6: Top of page?

[2:08:34] Voice 6: 82.

[2:08:35] Voice 6: Go ahead, Alex. You do it.

[2:08:37] Voice 4: Okay.

[2:08:38] Voice 4: I move that the Hornbeam Local Trust Committee rescind standing resolutions

[2:08:43] Voice 4: HO 2020-013 and HO 2023-46.

[2:08:52] Voice 8: Move.

[2:08:53] Voice 8: uh i have a seconder thank you trustee scott any discussion not seeing any i'll call the question

[2:09:03] Voice 8: all those in favor and that carries thank you very much okay then um if there's nothing further

[2:09:14] Voice 8: on this item we can move along thank you mr dingman you're welcome and

[2:09:20] Voice 8: uh so our next item

[2:09:23] Voice 8: is the Island's Trust Conservancy

[2:09:26] Voice 8: Spring Edition of the Heron Newsletter.

[2:09:30] Voice 8: That's there for our information.

[2:09:33] Voice 8: And that is followed by the Conservancy Board Report

[2:09:37] Voice 8: dated May 27th.

[2:09:41] Voice 8: And of course, we did get a great update

[2:09:43] Voice 8: from Chair Gavreau of the Conservancy.

[2:09:47] Voice 8: Again, just appreciate that she took the time

[2:09:50] Voice 8: to come and address these items with us today. Next up on page 96 is the

[2:09:58] Voice 8: applications report and I'll turn to staff to see if there's anything that

[2:10:03] Voice 8: you'd like to update us on there.

[2:10:09] Voice 9: No updates from staff at this time.

[2:10:14] Voice 8: Trustee Allen did you have a question or a comment?

[2:10:16] Voice 4: Yeah a few comments, no

[2:10:18] Voice 4: questions. So sort of the status of abeyance versus waiting for provisions.

[2:10:25] Voice 4: So, the first one, 2021, we're at 2025, and we're still waiting for revisions to bring remaining temporary buildings into compliance.

[2:10:37] Voice 4: It's like, that's a long time.

[2:10:40] Voice 4: So, I don't understand why this is still open.

[2:10:42] Voice 4: This person is just not behaving themselves.

[2:10:54] Voice 4: And it's still waiting for revisions.

[2:10:55] Voice 4: I think it's kind of excessive time.

[2:10:58] Voice 4: time staff

[2:11:05] Voice 8: do you have anything to offer on on that item this

[2:11:09] Voice 9: is the same advice i give

[2:11:11] Voice 9: all the time is when you look at this application log please contact the planner assigned to the

[2:11:18] Voice 9: file with any specific questions um at any point in time and you know in the meeting itself if i

[2:11:25] Voice 9: have a heads up i can definitely check in with the planner assigned to get a better sense i'm not up

[2:11:30] Voice 9: to speed on the status of current applications so I can't provide any further insight but

[2:11:37] Voice 9: typically we do review all files that are open or in abeyance every year and determine which

[2:11:43] Voice 9: ones need to be closed or proceed no further and where enforcement needs to be notified so

[2:11:51] Voice 9: there is an annual maintenance or housekeeping of these types of files but if there is

[2:11:56] Voice 9: action in terms of an applicant's ability to advance even if it's albeit slowly

[2:12:03] Voice 9: we do seek voluntary compliance okay

[2:12:11] Voice 4: i'll contact the respective planners thank you

[2:12:16] Voice 8: okay anything else on the applications report today nope okay so moving on

[2:12:24] Voice 8: uh we have the trustee local expense report uh for information on page 102

[2:12:32] Voice 8: 103 is the adopted policies and standing resolutions, which, of course, will look slightly different as we've rescinded two of them for our next time.

[2:12:42] Voice 8: And I'll look to trustees to see if there's anything around the local committee web page, comments or questions there.

[2:12:55] nope

[2:12:56] Voice 8: uh moving right along we have our active projects report uh dated june 26 on page 108

[2:13:05] Voice 8: and i'll look to staff to see if there's any updates you would like to share on this today

[2:13:13] Voice 9: i know i was preparing for if i'll follow up at your september meeting for the major project and

[2:13:20] Voice 9: And Marissa, the other long-range planning planner and I are still working with Comox over the course of the summer

[2:13:28] Voice 9: to finalize the engagement summary for your presentation back to the Local Trust Committee

[2:13:31] Voice 9: so that when you have your joint meeting with the Denman Local Trust Committee to discuss collaborative solutions

[2:13:38] Voice 9: to address issues and concerns relevant to both communities in respect to housing

[2:13:44] Voice 9: and addressing First Nations concerns,

[2:13:47] Voice 9: that you'll be apprised of the

[2:13:49] Voice 6: scope of recommendations.

[2:13:56] Voice 8: Okay, thank you for that.

[2:13:57] Voice 8: Trustees, any questions?

[2:13:59] Voice 8: Nope.

[2:14:00] Voice 8: Not seeing any, okay, we'll move on then.

[2:14:03] Voice 8: Next is the,

[2:14:04] Voice 8: oh, sorry, Trustee Scott, go ahead.

[2:14:09] Voice 6: So I have a question about when we're going to have

[2:14:13] Voice 6: have the fall meeting about the OCP and the land use bylaw amendments because our meeting

[2:14:22] Voice 6: is in on September the 4th or 5th is it so obviously that's not what when this is going

[2:14:29] Voice 6: to be but it's going to take some planning and organization and informing the community about

[2:14:35] Voice 6: when this is going to be an important meeting a lot of people going to be wanting to hear about

[2:14:39] Voice 6: because of the land use the short-term vacation rentals capping issue and all that stuff so

[2:14:44] Voice 6: So I think it's very important that we know soon and the community knows soon when this date is for this meeting because booking the hall and, you know, all the logistics around it are considerable.

[2:14:58] Voice 6: So I'd like to ask that question of Trustee Zupanek.

[2:15:07] Voice 9: Thanks. So the local trust committee at your last meeting, you passed a resolution directing staff to come back at your September meeting with a follow-up report and defer consideration of community information.

[2:15:17] Voice 9: meeting scheduling until that time so i suspect that in september you'll be giving i'll be giving

[2:15:22] Voice 9: you some recommendations around next steps and you'll have that opportunity to decide if you're

[2:15:27] Voice 9: ready to proceed to community information meeting and what you want the timing to look like time of

[2:15:32] Voice 9: day electronic hybrid in person all those details can be considered at that point in time and then

[2:15:39] Voice 9: we'll move forward but there's no plans to schedule a meeting at this stage i have clear direction

[2:15:45] Voice 9: from you from the last meeting to present information in September

[2:15:49] Voice 9: and then you can continue your discussion about next steps with the project.

[2:15:52] Voice 6: But there's a difference between getting information

[2:15:57] Voice 6: in September and actually planning knowing we have to have this

[2:16:00] Voice 6: meeting around these important issues in the fall. We don't

[2:16:05] Voice 6: want it to drag on into another year. So I think

[2:16:09] Voice 6: there should be some serious consideration about the

[2:16:13] Voice 6: the dates so that the hall can get booked.

[2:16:15] Voice 6: As I'm saying, we know what the issues are.

[2:16:19] Voice 6: Sonia, you've heard them from us many, many times.

[2:16:22] Voice 6: So I think it's important that that get moved ahead sooner than later and staff inform us

[2:16:29] Voice 6: about when you're going to be available because everything else is going to come booking on

[2:16:34] Voice 6: down onto you.

[2:16:37] Voice 6: September is not going to be the time to try to get something organized for early fall,

[2:16:42] Voice 6: which is what we for a long time considered this would be this four years now this has been going

[2:16:50] Voice 6: on i'm

[2:16:51] Voice 9: well aware the ltc can make a decision today about the date the time the preference

[2:16:58] Voice 9: do you want it in person electronic staff direction as i said at your last meeting was

[2:17:03] Voice 9: to wait until september 5th to provide you with a report on the provincial registry system and

[2:17:08] Voice 9: any associated data that we could provide you with at that point and defer consideration of

[2:17:14] Voice 9: that CIM until after that information was considered. If you've changed your mind today

[2:17:18] Voice 9: and you all feel compelled to set a date for an in-person meeting on Hornby Island,

[2:17:23] Voice 9: please provide that clarity to staff and we will proceed with that. We're not scheduling those

[2:17:29] Voice 9: meetings without clear LTC resolutions about what that meeting looks like, the time of day, as I

[2:17:34] Voice 9: said, whether it's hybrid, in-person, because there's a number of logistics to sort out. But

[2:17:43] Voice 9: placing a like a placeholder and in the event that everything proceeds according to plan at

[2:17:49] Voice 9: your september 5th meeting and you want to proceed you've got that date set and ready to go well we

[2:17:55] Voice 6: can't obviously give you a today because that we'd like the date to be let's just say early in

[2:18:03] Voice 6: october so that gives you know the fall you've got september to get that organized or late september

[2:18:08] Voice 6: to book the hall it's not going to be hybrid it's going to be in person in the hall and the

[2:18:15] Voice 6: time of day it should be it'd be very good if it was um late afternoon into the evening so people

[2:18:21] Voice 6: who are um can come i mean midday like this there's a people working can't can't attend a

[2:18:31] Voice 6: meeting like that so i think that's when the best time for it to be so i think um i think hopefully

[2:18:38] Voice 6: Hopefully you can take that away with you and you can report back to us.

[2:18:42] Voice 9: In a resolution.

[2:18:43] Voice 9: If you can please pass a resolution, that's how I take direction,

[2:18:46] Voice 9: is through a resolution of the local trust committee.

[2:18:48] Voice 9: If you'd like something scheduled for early October that we look into placeholder dates

[2:18:53] Voice 9: for the local trust committee, we'll do our best to do that and secure a space

[2:18:58] Voice 9: and suggest some timings.

[2:19:00] Voice 9: And then in September, when you get the report,

[2:19:02] Voice 9: you can confirm that you'd like to proceed with that, including notification.

[2:19:07] Voice 8: Yeah, thank you for that.

[2:19:09] Voice 8: and uh and i would note um uh uh trustee scott i i don't think um uh september's viable uh look

[2:19:18] Voice 8: just having us having a look at through the calendar um certainly

[2:19:21] Voice 9: that he suggested not

[2:19:24] Voice 9: september yes

[2:19:24] Voice 8: yes but when he said september late september or october so i think um just identify

[2:19:30] Voice 8: that october's uh more realistic from my end of view uh and things and uh of course in person

[2:19:37] Voice 8: and does seem reasonable.

[2:19:41] Voice 8: And so we, of course, need a resolution to direct staff

[2:19:46] Voice 8: to bring that back for our next meeting for consideration.

[2:19:49] Voice 8: And before I come back to you, Trustee Scott,

[2:19:51] Voice 8: I see Trustee Allen has his hand up,

[2:19:53] Voice 4: and

[2:19:53] Voice 8: we'll hear from him and then come back to you.

[2:19:55] Voice 8: Go ahead, Trustee Allen.

[2:19:57] Voice 4: Well, I'm going to say that we need to have the meeting,

[2:20:00] Voice 4: the staff report regarding vacation rentals in September

[2:20:04] Voice 4: before we go to the next meeting.

[2:20:08] Voice 4: I'm not saying that, that we can still schedule the next meeting.

[2:20:13] Voice 4: So I'll pass it on to Trustee Scott.

[2:20:15] Voice 4: But I need that information that staff is going to be supplying in the fall.

[2:20:21] Voice 4: That's all.

[2:20:23] Voice 6: Okay.

[2:20:24] Voice 6: Then I'd like to make a motion that the meeting regarding short-term

[2:20:31] Voice 6: vacation rentals and land use bylaws be held early in October.

[2:20:39] Voice 6: October 10th is one possibility that it's in person in the hall on Hornby.

[2:20:44] Voice 6: It needs to be in the hall.

[2:20:45] Voice 6: So I think there's going to be a lot of people there in the hall.

[2:20:49] Voice 6: And 4.30 in the afternoon might be a workable time for people.

[2:20:55] Voice 6: So is there anything else that, Sonia, you need to know now?

[2:21:01] Voice 6: The kind of direction.

[2:21:02] Voice 9: Yep, that's sufficient direction.

[2:21:04] Voice 9: And that'll get us started in terms of securing placeholder for that for time and date.

[2:21:11] Voice 9: Well, we won't do any notification until the LTC has, like Trustee Allen said, reviewed a report and determined the scope of the bylaw changes that you wish to have the community information meeting reflect.

[2:21:23] Voice 9: Because right now the bylaws in the form that they're at may or may not be what it is that's presented at the community information meeting.

[2:21:31] Voice 9: So we want the bylaws to be as close to that form that you wish for public input to be received on.

[2:21:39] Voice 9: okay

[2:21:42] Voice 6: and that's the point of the the september ltc meeting then will be to do that correct you'll be

[2:21:50] Voice 9: able to review the summer's worth of any provincial or local data and determine whether or not you

[2:21:56] Voice 9: wish to make any changes to the bylaw as it stands right now before notification of a cim the

[2:22:02] Voice 9: community needs to understand what where are the bylaws at from the ltc's perspective before

[2:22:08] Voice 9: preparing their submissions for comment at a community information meeting and coming to

[2:22:13] Voice 9: learn about the bylaw changes and what the rationale was for it so that might all happen

[2:22:17] Voice 9: on september 5th makes

[2:22:21] Voice 6: sense to you alex you're

[2:22:26] Voice 7: muted alex yes

[2:22:31] Voice 4: it does trustee scott makes sense

[2:22:33] Voice 4: to me so um i second your motion all

[2:22:40] Voice 8: right and let's just make sure that our uh fabulous

[2:22:42] Voice 8: minute taker has that for us

[2:22:44] Voice 5: through

[2:22:48] Voice 7: the

[2:22:50] Voice 3: chair i don't have the specific um language around the uh

[2:22:56] Voice 3: the bylaw and maybe the planner can provide that to me but what i have so far is that the hornby

[2:23:01] Voice 3: island local trust committee request staff schedule a community information meeting regarding

[2:23:08] Voice 3: in early october 2025 to begin late afternoon in

[2:23:14] Voice 6: the hall regarding

[2:23:17] Voice 6: regarding the proposed

[2:23:20] Voice 9: bylaws, 176, 177, short-term vacation rentals.

[2:23:34] Voice 6: I think it would be a good idea to look at October the 10th,

[2:23:38] Voice 6: see how that fits in everybody's schedules.

[2:23:42] Voice 8: Yeah, well, Trustee Scott, we're going to ask staff to schedule,

[2:23:46] Voice 8: and then, of course, there's our schedules,

[2:23:49] Voice 8: and then there's a whole host of schedules

[2:23:52] Voice 8: across the islands trust organization that will have to all work together so we're not going to

[2:23:58] Voice 8: be too prescriptive on on this precise date uh we're going to

[2:24:02] Voice 8: ask them to try and find dates

[2:24:04] Voice 8: that are going to work well and then uh and and we'll go from there okay fair enough okay so

[2:24:16] Voice 8: are we ready to move on with this then um uh ms millar do you have uh the motion in uh in uh

[2:24:27] Voice 8: complete form for us yes

[2:24:30] Voice 3: I'll read it out to you that the Hornby Island local

[2:24:33] Voice 3: trust committee requests staff schedule an in-person community information

[2:24:36] Voice 3: meeting regarding proposed bylaws number 176 and 177 short-term vacation rentals

[2:24:43] Voice 3: in early October 2025 to begin in the late afternoon that's

[2:24:50] Voice 8: patient I'll make

[2:24:52] Voice 8: that motion thank you so let's move by trustee Scott trustee Allen is

[2:24:59] Voice 8: seconding the motion and do we require any further discussion i'm not seeing any so i'll call the

[2:25:07] Voice 8: question all those in favor please raise your hands and that motion has carried okay um all

[2:25:19] Voice 8: that we have remaining on our agenda we have the future projects report uh which is of course for

[2:25:27] Voice 8: for future consideration.

[2:25:29] Voice 8: And other than that, our next regular scheduled meeting

[2:25:36] Voice 8: is for Friday, September 5th

[2:25:39] Voice 8: at the Hornby Island Community Hall at 1130 a.m.

[2:25:45] Voice 8: And I will look to see if we are ready for adjournment.

[2:25:51] Voice 8: So

[2:25:54] Voice 6: just to confirm that we're gonna get the documents

[2:25:58] Voice 6: we need on September the 5th,

[2:26:02] Voice 6: providing the information leading towards the meeting

[2:26:05] Voice 6: in October, just to confirm that, which I think-

[2:26:08] Voice 6: Yeah, and that

[2:26:09] Voice 8: is the direction we gave to staff

[2:26:11] Voice 8: at the last meeting as Planner Zupanek

[2:26:15] Voice 8: just reiterated for us there.

[2:26:17] Voice 8: So I don't believe there's any further direction

[2:26:21] Voice 8: required to staff at this time.

[2:26:24] Voice 8: Trustee Allen, you've just muted yourself, sir.

[2:26:31] Voice 8: all

[2:26:35] Voice 6: motion for adjournment

[2:26:36] Voice 6: so

[2:26:38] Voice 4: hold on I'm also

[2:26:39] Voice 4: turned around again it's crazy

[2:26:41] Voice 4: I guess it's hard

[2:26:42] Voice 4: I won't make a motion now but I think

[2:26:45] Voice 4: in future electronic meetings I think

[2:26:47] Voice 4: we could start earlier perhaps

[2:26:49] Voice 4: they don't have to be 1130

[2:26:51] Voice 4: good point so

[2:26:53] Voice 4: perhaps let's I won't bring it up now but

[2:26:55] Voice 4: I might I'll bring it up in September

[2:26:57] Voice 4: that let's look into earlier

[2:26:59] Voice 4: when they become electronic because

[2:27:01] Voice 4: you know we don't have ferries etc

[2:27:03] Voice 4: so

[2:27:03] Voice 8: excellent

[2:27:05] Voice 8: certainly yeah yeah that's not it's not there's no travel considerations yeah

[2:27:08] Voice 4: good

[2:27:10] Voice 8: idea sure sure

[2:27:12] Voice 8: okay

[2:27:12] Voice 4: i'll remind that

[2:27:13] Voice 8: next time next comes up yeah yeah all right anything further or shall

[2:27:19] Voice 8: we go ahead and adjourn today have

[2:27:21] Voice 4: a summer tim if you can ever have one

[2:27:24] Voice 8: well thank you

[2:27:26] Voice 8: you

[2:27:26] Voice 4: like i hope

[2:27:27] Voice 8: you i hope you guys have a good summer as well

[2:27:30] Voice 4: okay cheers

[2:27:31] Voice 8: okay and to staff

[2:27:34] Voice 4: Staff members, chill.

ADOPTED 
 
Hornby Island ADOPTED 1 of 7   
Local Trust Committee Minutes 
July 4, 2025 
        Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
July 4, 2025 
Electronic Meeting 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Sonja Zupanec, Island Planner 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Lisa Millard, Meeting Administrator/Recorder 
  
Others Present: There were approximately 10 members of the public in attendance. 
  
 
1. CALL TO ORDER 
Chair Peterson called the meeting to order at 11:31 a.m. 
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Peterson acknowledged that the meeting was held on the territory of the Coast Salish 
Peoples and recognized Hornby Island is the unceded territory of the K’omoks First Nation. 
3. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
4. REPORTS 
4.1 Trustee Reports 
Trustee Allen reported attendance at the June Trust Council meeting and 
highlighted the presentation by Indigenous Foods Educator Jared “Qwustenuxun” 
Williams about traditional concepts of land ownership and the importance of 
revitalizing traditional food systems. 
 
Trustee Grant arrived to the meeting at 11:38 a.m. 
 
Trustee Grant reported ongoing community conversation regarding the short-term 
vacation rental bylaw. 
4.2 Chair's Report 
Chair Peterson reported the following: 

ADOPTED 
 
Hornby Island ADOPTED 2 of 7   
Local Trust Committee Minutes 
July 4, 2025 
• Attended Trust Council and noted the adoption of the new Local Trust 
Committee Meeting Procedures Bylaw and highlighted the presentation given by 
Jared “Qwustenuxun” Williams; 
• Continued participation in Trust Policy Statement amendment work which will 
be discussed at an upcoming Committee of the Whole meeting and Trust 
Council Special Meeting in July to consider First Reading; and 
• Met with Member of Parliament Gord Johns during the MP’s recent visit to 
Lasqueti Island. 
4.3 Electoral Area Director's Report - none 
4.4 Islands Trust Conservancy Report 
The Islands Trust Conservancy Board Chair reported the following: 
• Islands Trust Conservancy is celebrating its 35
th
 Anniversary this year and 
presently protects 115 properties, including 34 nature reserves and 81 
conservation covenants; 
• The Conservancy recently received a $1,150,000 donation from an anonymous 
donor with $1,000,000 designated to the Opportunity Fund and the balance to 
the Property Management Fund which supports trail work, invasive species 
removal, and restoration efforts; 
• Conservancy staff met with the Ministry of Housing & Municipal Affairs regarding 
land transfers;  
• The next board meeting will be held July 22 and will include a joint meeting with 
Executive Committee; and 
• Details and highlights of recent Conservancy work. 
5. PUBLIC COMMENTS 
A member of the public encouraged the Local Trust Committee to continue to uphold non-
enforcement of illegal dwellings to provide housing security for those living in the units. 
They also expressed support of a cap on short-term vacation rentals and noted that 
permanent residents operating short-term rentals should be included in the cap. 
A member of the public provided a summary of recommendations that the Hornby Island 
Short Term Rental Association will be presenting to the Local Trust Committee as follows: 
• The cap should be enabled through a community consultation process; 
• A limit of one Temporary Use Permit per person, business, or family group;  
• Include a reference in the bylaw that one can reapply for a Temporary Use Permit at the 
end of the six-year cycle; 
• Enable the potential to move to a Comox Valley Regional District licensing program 
should one be implemented; 
• Include provisions for permanent residents residing in a dwelling that also offers a 
short-term rental; and  
• Ensure the bylaws define short-term as a period under 30 days as, without specific 
reference, the 90-day provincial definition will apply.  
6. MINUTES 
6.1 Local Trust Committee Minutes dated May 16, 2025 - for adoption 

ADOPTED 
 
Hornby Island ADOPTED 3 of 7   
Local Trust Committee Minutes 
July 4, 2025 
By general consent, the Local Trust committee meeting minutes of May 16, 
2025 were adopted as presented. 
6.2 Section 26 Resolutions-without-meeting Report - none 
6.3 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List Report dated June 26, 2025 
Discussion ensued about the status of a letter that was to be sent to K’omoks First 
Nation following the Nation’s elections to request a meeting and the Planner 
indicted the Local Trust Committee is scheduled to meet with Chief and Council in 
early September and will follow up to confirm the date. 
 HO-2025-027 
 It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee request staff to remove 
Follow Up Action List Item No. 4 dated March 21, 2025 that reads “the Local 
Trust Committee request staff to prepare a letter to K’omoks Chief and 
Council congratulations on election, ratification of the treaty vote and 
request leadership to leadership meeting”. 
CARRIED 
A Trustee asked about a briefing to be provided regarding farmstand regulations on 
other islands in the Trust area and Chair Peterson clarified the Local Trust 
Committee requested the briefing in response to concerns about farmstand uses 
that might be impeded by bylaw enforcement and they sought information to 
provide guidelines to amending Hornby regulations to ensure they are reasonable 
and fair and, in the interim, the Local Trust Committee had deferred enforcement. 
8. DELEGATIONS - none 
9. APPLICATIONS AND REFERRALS 
9.1 Denman Island Bylaw No. 255 Referral - for Response 
Discussion ensued regarding the absence of a referral response from K’omoks First 
Nation and the Planner clarified the Local Trust Committee is being asked if their 
interests are affected by the bylaw. 
HO-2025-028 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee defer comment on Denman 
Island Bylaw No. 255 until K’omoks First Nation has responded to any 
concerns.  
CARRIED 
9.2 PL-TUP-2025-0114 (Savour Group Ltd.) - Staff Report 
The Planner summarized the staff report and highlighted the following: 

ADOPTED 
 
Hornby Island ADOPTED 4 of 7   
Local Trust Committee Minutes 
July 4, 2025 
• The application seeks a Temporary Use Permit to enable occasional, 
community-oriented events on the subject property; 
• The permit is required as these types of events may involve amplified music, a 
larger number of attendees that one would normally associate with commercial 
uses, and they fall outside of the agricultural and residential uses for which the 
property is zoned; 
• The property is just over 32 hectares in size and located within the Agricultural 
Land Reserve; 
• The applicant has indicated they will be making agricultural improvements to 
the property including fencing, irrigation, and grazing agreements and are 
planning agritourism and community events to support farm viability; 
• Farm status has been applied for but is not currently in effect; 
• If a permit is issued, any activity would be required to comply with the 
Agricultural Land Reserve regulations, which stipulate a maximum number of 10 
events per year with up to 150 attendees per event; and 
• Several items of correspondence have been received both in support and 
opposition of the application. 
 
The applicant was in attendance and stated that: additional letters of support had 
been received prior to the deadline; many of the proposed improvements to the 
property have been made; use of the field has been offered to the local school for 
sports activities; event parking would not impede road access; water will be 
supplied by a 300,000-gallon pond and brought on site if needed, and they have 
offered clubhouse space to an Indigenous youth rugby club. 
 
Discussion ensued and the following comments and clarifications were noted: 
• The proponents are required to have farm status before they are granted the 
ability to offer events under Agricultural Land Reserve regulations; 
• The events included in the Temporary Use Permit align with Agricultural Land 
Reserve regulations; however, sports field and clubhouse use do not comply 
and have also not been included in the Temporary Use Permit application; 
• Letters of support are not from immediate neighbours; 
• There may be difficulty in capping attendance at events; 
• Trucking water in is not environmentally sound; and 
• The uses are not farm or agritourism related. 
 
The meeting was recessed for a break at 12:48 p.m. and reconvened at 1:02 p.m. 
 
HO-2025-029 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee deny application PL-TUP-
2025-0114 for the following reasons:  
1. Given concerns raised in the community; this is high impact not low-
impact. 
2. Not consistent with Agricultural Land Reserve regulations; not a 
permitted farm use. 
3. Not consistent with the Hornby Island community plan for farming and 
food security. 

ADOPTED 
 
Hornby Island ADOPTED 5 of 7   
Local Trust Committee Minutes 
July 4, 2025 
4. Permanent structure was built as a clubhouse not an accessory farm 
building. 
5. There is uncertainty of how many events per year and crowd capacity. 
6. Water delivery for events and inability to provide water for own events is 
not sustainable on a small aquifer challenged island. 
7. Agricultural Land Reserve ancillary use should not be subordinate to 
primary farm use. 
8. Applied for farm use status after bylaw enforcement indicating that the 
applicant's intent was on a rugby field before haying and cattle. 
CARRIED 
10. LOCAL TRUST COMMITTEE PROJECTS - none 
11. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
11.1 Email dated May 29, 2025 from Comox Valley Regional District regarding Comox 
Valley Regional Growth Strategy Minor Amendment Referral 
Received for information. 
12. NEW BUSINESS - none 
13. STAFF REPORTS 
13.1 Proposed Hornby Island Bylaw Compliance and Enforcement Policy - Staff 
Report 
The Bylaw Compliance and Enforcement Manager summarized the staff report and 
highlighted the following: 
• The proposed policy incorporates all current standing resolutions for 
compliance enforcement into a single document to provide comprehensive 
policies; 
• The policy will address vexatious complaints and provide staff some discretion 
to not pursue these types of complaints; 
• Section 4 lists Local Trust Committee priorities for proactive and deferred 
enforcement; and 
• The document standardizes policies across the Trust area while allowing Local 
Trust Committees ability for customization. 
Discussion ensued and the following comments were noted: 
• There is desire to include language regarding deferred enforcement on 
farmstands; 
• Item 5.5 refers to maximum flexibility for Bylaw and Compliance Officers to 
enter a property violating terms of a Temporary Use Permit with no notice 
provided; 
• Item 7.1 refers to anonymous complaints which are not investigated; and 

ADOPTED 
 
Hornby Island ADOPTED 6 of 7   
Local Trust Committee Minutes 
July 4, 2025 
• Item 7.2 refers to a minor structure which is defined as a building less than 
10’x10’ in size. 
 
HO-2025-030 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee direct staff to remove all 
words after the word “properties” in item 5.5 and add words “as per item 
5.2”. 
CARRIED 
HO-2025-031 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee add an item 4.3 Defer 
enforcement on Farm Stands until new policy is implemented. 
CARRIED 
HO-2025-032 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee adopt the proposed Bylaw 
Compliance and Enforcement Policy as amended. 
CARRIED 
 
HO-2025-033 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee rescind standing resolutions 
HO-2020-013 & HO-2023-46. 
CARRIED 
13.2 Trust Conservancy - The Heron - Spring 2025 Edition 
Received for information. 
13.3 Trust Conservancy Board Report dated May 27, 2025 
Received for information 
13.4 Applications Report dated June 26, 2025 
Received for information 
13.5 Trustee and Local Expense Report dated April, 2025 
Received for information 
13.6 Adopted Policies and Standing Resolutions 
Received for information 
13.7 Local Trust Committee Webpage 
No updates requested. 
14. WORK PROGRAM 
14.1 Active Projects Report dated June 26, 2025 
Received for information 
14.2 Future Projects Report dated June 26, 2025 

ADOPTED 
 
Hornby Island ADOPTED 7 of 7   
Local Trust Committee Minutes 
July 4, 2025 
Received for information 
15. UPCOMING MEETINGS 
Discussion ensued regarding scheduling a Community Information Meeting to review short-
term vacation rental Bylaws No. 176 and 177 and it was noted the Local Trust Committee 
will receive a staff report detailing relevant information that was requested at the last 
meeting during their September meeting and prior to the Community Information Meeting. 
 HO-2025-034 
 It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee request staff schedule an in-person 
Community Information Meeting regarding proposed Bylaws No. 176 and 177 Short 
Term Vacation Rentals in early October, 2025 to begin in the late afternoon. 
CARRIED  
15.1 Next Regular Meeting Scheduled for Friday, September 5, 2025 at 11:30 am at 
Hornby Island Community Hall, 4305 Central Road, Hornby Island, BC 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 2:00 p.m. 
 
 
_________________________ 
Tim Peterson, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder