Islands Trust Council regular meeting, July 30, 2025

[0:00:00] Voice 17: that's fine okay so we're all up and going and

[0:00:04] Voice 10: live stream is just about live

[0:00:07] Voice 17: okay i'll wait for the live streaming to start excellent

[0:00:11] Voice 10: and we are live now brilliant

[0:00:13] Voice 17: all right

[0:00:14] Voice 17: well good morning everybody uh we are now convening the meeting of the trust programs

[0:00:19] Voice 17: committee and thank everybody for joining today um my name is christina evans and i

[0:00:26] Voice 17: I'm elected on Sedea South Pender, and I'm the chair of the Trust Programs Committee.

[0:00:32] Voice 17: I'd like to start by acknowledging that we're fortunate to be able to gather today in locations

[0:00:37] Voice 17: across the traditional territory of the Coast Salish peoples. And I recognize that I am an

[0:00:42] Voice 17: uninvited guest residing on beautiful Sedea South Pender, and that this is the unceded

[0:00:49] Voice 17: traditional territories of many Coast Salish peoples. And I also wanted to start by

[0:00:59] Voice 17: acknowledging that we did reach first reading last night on the Trust Policy Statement

[0:01:07] Voice 17: and one of the major changes in there is with regard to

[0:01:13] Voice 17: to content about the Indigenous governing bodies in our new policy statement.

[0:01:20] Voice 17: So this is a big, big step for us as Trust Council that we have reached first reading

[0:01:27] Voice 17: and we are looking forward to continuing our work with First Nations.

[0:01:34] Voice 17: I know that the work that we have to do is quite a bit on our part

[0:01:41] Voice 17: And I'm very excited that we're starting on that path.

[0:01:46] Voice 17: I would also like to say that we're joined today by other trustees.

[0:01:53] Voice 17: And we make up the Trust Programs Committee.

[0:01:56] Voice 17: So I'm just going to go around and do introductions as I see you on my screen.

[0:02:01] Voice 17: And I'm going to start with Trustee Maud, if you'd like to do a brief intro.

[0:02:06] Voice 13: Thank you, Chair.

[0:02:07] Voice 13: David Maud, elected on Main Island, the traditional home of the Wissanic people.

[0:02:11] Trustee Fast: Thank you.

[0:02:11] Trustee Fast: And then Trustee Fast.

[0:02:14] Trustee Fast: Morning, everybody. Sue Ellen Fast here, zooming in from Nuku'elekwem, which is Bowen Island, Territory of Squamish Nation in Nalkitsum, House Hound.

[0:02:24] Trustee Fast: Thank you. And then Trustee Yates.

[0:02:27] Voice 14: Good morning, everyone. Susan Yates from the Gabriola Local Trust Area, which includes Mudge and DeCourcy Islands, and it's in Snuneymuc Territory.

[0:02:37] Voice 14: Thank you. Trustee Peterson.

[0:02:39] Voice 14: Good

[0:02:42] Voice 16: morning, Tim Peterson, coming to you this morning from beautiful Hue'etai, also known as Luskeetee Island, territory of many Coast Salish peoples and the treaty territory of the Tla'aman Nation.

[0:02:55] Voice 17: Thank you, Trustee Goverow. Did I say that right today?

[0:03:00] Voice 3: You got it. Good morning, everyone. I'm zooming in from beautiful Galliano Island, core territory to the Penelope tribe.

[0:03:08] Voice 3: Thank

[0:03:08] Voice 17: you. And we're also joined today by the Chair of Trust Council, Chair Patrick.

[0:03:16] Trustee Patrick: Well, good morning. I'm Laura Patrick. I'm elected on Salt Spring Island, the territories of many Coast Salish First Nations.

[0:03:26] Voice 17: Thank you. And we also have Trustee Graham.

[0:03:30] Voice 11: Morning from Denman Island, locally elected to Graham, traditional territory of the Comox and the Kuala Lumpur First Nation people.

[0:03:37] Voice 11: people.

[0:03:37] Voice 5: Thank you. And we have Trustee Elliott. Hello, everyone. Joining you from Sanamook

[0:03:43] Voice 5: Territory, Gabriela Island. Happy to be with you all.

[0:03:47] Voice 17: Thank you. And if I've missed anyone

[0:03:49] Voice 17: because of people moving around, just give me a shout. And I'd like to now introduce the staff

[0:03:57] Voice 17: that we have on the call today as well, starting with Director Freider.

[0:04:01] Voice 4: Good morning, everyone.

[0:04:02] Voice 4: I'm pleased to be joining from the territory of the Wasanich peoples.

[0:04:06] Voice 17: Thank you.

[0:04:07] Voice 17: And we have Director Marlowe.

[0:04:09] Voice 15: Yes, good morning, everybody.

[0:04:11] Voice 15: I'm joining you from the territory of the Lugongwin people.

[0:04:16] Voice 17: Thank you.

[0:04:17] Voice 1: And we have

[0:04:18] Voice 1: Staff Stroh.

[0:04:21] Voice 1: Good morning, Trust Programs Committee.

[0:04:23] Voice 1: Happy to be joining you from the beautiful territory of the Snenemo First Nation on Gibraltar Island.

[0:04:29] Voice 17: Thank you.

[0:04:29] Voice 17: And Staff Kroka.

[0:04:31] Voice 17: Did I say that right?

[0:04:32] Voice 2: That's right.

[0:04:33] Voice 2: ITS Good Morning Trust Programs Committee, humbled and grateful to join you from Esquimalt

[0:04:37] Voice 2: and Songhees Territory this morning.

[0:04:39] Voice 17: Thank you so much. And we also have

[0:04:42] Voice 17: Joe Elliott on the line as well.

[0:04:46] Voice 16: Yeah, it's Joel, Joe Elliott, joining in from the Cochrane

[0:04:49] Voice 16: Tribes Traditional Territory. Aichika.

[0:04:51] Voice 17: Aichika. If I have missed anybody, please raise your hand.

[0:04:57] Voice 17: Like I said, I am scrolling through this. I would also just like to start this meeting with a

[0:05:03] Voice 17: reminder of meeting decorum within the standards of conduct policy we are expected to behave

[0:05:11] Voice 17: courteously to each other not to interrupt other speakers as they're speaking unless you are making

[0:05:18] Voice 17: a point of order at which point conversation ceases and the chair will make a ruling which

[0:05:25] Voice 17: of course can be appealed we ask that you don't make personal comments or comments not germane

[0:05:31] Voice 17: to the business of the body or otherwise disturb the meeting as this meeting needs to provide an

[0:05:37] Voice 17: environment for transparent and healthy debates on matters requiring deliberation of this body

[0:05:43] Voice 17: and also while speaking publicly trustees please avoid using inflammatory language and that also

[0:05:50] Voice 17: includes your tone we're here to speak in objective manners we're here to listen and give

[0:05:57] Voice 17: room for all points of view. This is, so as such, please be mindful of tone, your choice of words,

[0:06:06] Voice 17: and remember we are in a public space. This is a public meeting. I would also ask that while

[0:06:12] Voice 17: you're not speaking, if you can remember to mute your microphones as there is sometimes background

[0:06:17] Voice 17: background noise. And with that, I would like us to go to the agenda. And I will ask if

[0:06:27] Voice 17: there are any changes or any late items that would like to be added to the agenda. Please

[0:06:32] Voice 17: raise your hand. If not, I will by general consent, take that the agenda is adopted as

[0:06:40] Voice 17: as presented. Okay, not seeing any, I will take by general consent that the agenda is adopted.

[0:06:52] Voice 17: Bear with me one second. I'm just trying to close a screen here. All right. Do we have anybody in

[0:07:00] Voice 17: the public that's joined us today for public comment period?

[0:07:07] Voice 2: No members of the public are

[0:07:09] Voice 2: in attendance chair perfect

[0:07:11] Voice 17: okay oopsie what did i just do am i still on hello yes you're still on

[0:07:20] Voice 17: christina oh okay i don't know what just happened i lost the screen there we go um and there are no

[0:07:27] Voice 17: delegations today so i don't believe there's any correspondence either so let's move into the um

[0:07:34] Voice 17: the draft minutes. Does anyone have any? What is going on with my screen? Does anyone have any

[0:07:45] Voice 17: edits or changes or comments on the on the minutes from the last meeting?

[0:07:51] Trustee Fast: I do. Go ahead.

[0:07:54] Trustee Fast: Thank you, Chair. I just noticed that number nine was missing from the minutes. And this was

[0:08:01] Trustee Fast: was um uh the decision that the committee made to uh approve the proposed work program and forward

[0:08:09] Trustee Fast: it to trust council for approval great thank you for catching that i mean we've already dealt with

[0:08:19] Trustee Fast: it at trust council but i think it should be reflected in the minutes that we did um consider

[0:08:25] Trustee Fast: considerate and approve it

[0:08:26] Voice 17: absolutely as amended yeah

[0:08:29] Trustee Fast: thank you

[0:08:31] Voice 17: staff do you need um anything from

[0:08:33] Voice 17: us to add that back in well

[0:08:35] Voice 4: if i could ask you to look at the bottom of page seven of the agenda

[0:08:40] Voice 4: i just want to see clarity around the concern and perhaps chloe if you could scroll to page

[0:08:47] Voice 4: seven or yeah page seven of the agenda down near the bottom so in the minutes there it states um

[0:08:55] Voice 4: um, there was a motion there, motion 2025-58.

[0:09:05] Voice 17: On the next page?

[0:09:07] Voice 4: No, just there. So I'm just,

[0:09:08] Voice 4: maybe I'm not understanding the concern, but there was a consideration of the work program

[0:09:12] Voice 4: and there was a motion to forward it to council.

[0:09:15] Trustee Fast: Oh, I see. But it's a different number. Okay.

[0:09:21] Trustee Fast: Maybe that's the issue. Just a second. Can you scroll down one more page? See how it goes eight

[0:09:31] Trustee Fast: to 10? I think that's all that

[0:09:35] Trustee Fast: happened, Claire. It's in the wrong, it's in a place I wasn't

[0:09:38] Trustee Fast: expecting it, but I see that it's there.

[0:09:41] Voice 4: Okay, we will have a look at the numbering. It does

[0:09:42] Voice 4: look like the numbering, yeah, needs some fixes. So certainly, okay, thank you.

[0:09:47] Voice 4: But the motion is

[0:09:48] Voice 4: there. Thank

[0:09:50] Voice 4: you. Great. Thank you. Eagle eye. Thank you.

[0:09:52] Voice 17: So do you need anything from us? Or

[0:09:56] Voice 17: will staff be able to just take that and...

[0:09:59] Voice 4: Given that it's simply numbering, I don't believe we

[0:10:02] Voice 4: need anything from you yeah we'll take care of that administratively perfect and

[0:10:07] Voice 17: i am just being

[0:10:08] Voice 17: called away so i'm going to ask if trustee peterson can step in as chair for a few minutes for me if

[0:10:15] Voice 17: that's okay sure

[0:10:18] Voice 16: i will uh uh straighten up my vice chair hat and um and we'll see you again

[0:10:24] Voice 16: shortly thank

[0:10:25] Voice 17: you so much i will be back so

[0:10:26] Voice 16: so the minutes we have uh uh approved by general

[0:10:33] Voice 16: consent and our next item is the follow-up action list starting on page

[0:10:38] Voice 16: nine and I will look to staff to see if there's anything you would like to let

[0:10:45] Voice 16: us know and then I'll look for any questions I'm

[0:10:49] Voice 4: certainly happy to walk

[0:10:50] Voice 4: you through it the first one is on your agenda today which is around coming back

[0:10:55] Voice 4: to the committee around this notion of do you need criteria in your Secretariat

[0:10:59] Voice 4: services policy so we can discuss that a bit later today and I'm going to report we still have not

[0:11:04] Voice 4: got to this policy statement amendment drafting of the policy statement amendment policy and of

[0:11:11] Voice 4: course now with the motion passed at the last trust council meeting around doing it in coordination

[0:11:16] Voice 4: with nations at the beginning it sort of adds a different amount of work so we are you'll see the

[0:11:20] Voice 4: target date we are now aiming to bring that back to in November we are looking forward to not having

[0:11:26] Voice 4: having a constant cycle of meetings every few days here, so we'll have time to do some

[0:11:31] Voice 4: policy work between now and then and bring it back to you.

[0:11:34] Voice 4: And the other one that we haven't brought to you on this agenda is information on potential

[0:11:40] Voice 4: educational tools for realtors.

[0:11:42] Voice 4: We simply just could not pull that together in time for this agenda, but we're aiming

[0:11:46] Voice 4: to bring that back to you at your next meeting in November as well.

[0:11:49] Voice 4: And then the other items are completed.

[0:11:51] Voice 4: So I'm happy to take questions.

[0:11:54] Voice 16: Great.

[0:11:55] Voice 16: Trustee Yates.

[0:11:57] Voice 14: thank you chair temporary chair peterson and thank you director freder oddly enough um yesterday

[0:12:04] Voice 14: just before our long meeting started i had a i ran into one of our local realtors and they were

[0:12:11] Voice 14: asking me about that very thing so i'm glad that we're able to follow up on this even if it's a bit

[0:12:17] Voice 14: later than expected thank you for that thank you

[0:12:23] Voice 16: okay any other questions on the follow-up action

[0:12:26] Voice 16: list okay not seeing any then let's move on to our next section um and that is a review of the

[0:12:41] Voice 16: secretary of services policy uh consideration of decision making criteria briefing that starts on

[0:12:49] Voice 16: page 11 and i will turn it back over to director freighter okay

[0:12:53] Voice 4: thank you so this is being provided

[0:12:55] Voice 4: to you just as background to support a conversation around the policy itself.

[0:13:00] Voice 4: Back in 2021, so quite a number of years ago now, there was a conversation that the committee

[0:13:07] Voice 4: found it challenging or anticipated that they might find it challenging to make decisions

[0:13:13] Voice 4: about Secretariat Services requests without having some kind of defined criteria.

[0:13:18] Voice 4: But the committee itself had no idea what that criteria might look like, knowing that there's already some eligibility criteria in the policy. So the committee could not identify what it wanted beyond that to help its own sense of prioritization, should there be more requests than they had funding.

[0:13:38] Voice 4: I would say in the interim years, the committee has successfully allocated funding to all, you know, all coordination groups that it wanted to support and has typically divided the budget to match the requests in a way that the committee deems suitable, and we have been successfully delivering the program.

[0:13:58] Voice 4: but I wanted to follow up on this resolution as it had been sitting for so long to check in with

[0:14:03] Voice 4: the committee do you want to keep this on your follow-up action list is there work you'd like

[0:14:08] Voice 4: staff to undertake and if you would like staff to undertake it it really feels best that there

[0:14:13] Voice 4: be a political conversation around the kinds of criteria you might have in mind if indeed you

[0:14:18] Voice 4: still think that it's needed so it's being brought here as a discussion item we're happy to do more

[0:14:23] Voice 4: work and you know look into examples for you of what it could look like but don't want to do that

[0:14:27] Voice 4: work if really you found you are delivering the program adequately at this point and this is no

[0:14:31] Voice 4: longer needed thank you okay

[0:14:36] Voice 16: thank you for that and so discussion i see trustee fast yeah thank

[0:14:41] Trustee Fast: you um thanks for bringing it back to us it's interesting to have um uh four years of this uh

[0:14:48] Trustee Fast: now that we've been doing it through trust programs committee and i don't think there's

[0:14:53] Trustee Fast: been any problems with it so far it seems pretty clear the eligibility criteria are tight you have

[0:14:59] Trustee Fast: to be have somebody on anyway they're down at the bottom there um in terms of coordination groups

[0:15:07] Trustee Fast: it's near the bottom of page 12 um you have to be uh have an appointed representative to trust

[0:15:15] Trustee Fast: council or bone island municipality or local you know that that's pretty clear we haven't had a

[0:15:21] Trustee Fast: problem. I don't see that the work is needed or should be a priority and I think we should take

[0:15:27] Trustee Fast: it off the follow-up action list myself. I think it's trickier around grants but this is services

[0:15:33] Trustee Fast: for groups that we're already working with and it ties in with coordination as in our object. Thank

[0:15:39] Trustee Fast: you.

[0:15:42] Voice 16: Thank you for that. Would anyone else like to weigh in here? Trustee Yates.

[0:15:52] Voice 14: Yeah I would agree

[0:15:53] Voice 14: with trustee fast on that and I think it can be taken off the follow-up action

[0:15:59] Voice 14: list as well and I just wanted to let you know my internet keeps sort of

[0:16:03] Voice 14: blanking out a little bit I thought it was other people's internet but it's

[0:16:07] Voice 14: mine so I might need to turn my video off okay

[0:16:13] Voice 16: thanks for the heads up trustee

[0:16:16] Voice 16: Patrick.

[0:16:18] Trustee Patrick: Well, good morning. I understand what could be considered as benefits by having criteria,

[0:16:28] Trustee Patrick: but then again, we never know exactly what's going to come. While we've had some stable

[0:16:33] Trustee Patrick: applications over the years, that could change. There could be different groups that come forward

[0:16:38] Trustee Patrick: and ask. So I think maintaining that flexibility is important. I think what would always be a good

[0:16:43] Trustee Patrick: idea or good practices following the decision to award the money you know that you should always

[0:16:50] Trustee Patrick: revisit the process and say is it working is there improvements that could be made i think that's

[0:16:55] Trustee Patrick: just a good good habit to have thank

[0:17:01] Voice 16: you for that and i put my hand up because i have some thoughts

[0:17:04] Voice 16: here as well um i i recall the discussion that led to the resolution and um while a bit speculative

[0:17:13] Voice 16: There was there's certainly been some times when we've had maybe not a large number of requests, but requests that far exceed the the budget that we have to allocate.

[0:17:29] Voice 16: And I think this committee's done a fairly reasonable job and being fair and balanced to try and support as much as we can.

[0:17:38] Voice 16: And my recollection, though, is that the reason that this resolution came about was in consideration of what if we suddenly have a larger number of requests?

[0:17:56] Voice 16: We usually average around five or six.

[0:17:59] Voice 16: What if we get 10 or 12 or 15?

[0:18:02] Voice 16: um it obviously that's speculation but i think that's when from my view anyway that's when

[0:18:10] Voice 16: um sort of a little bit deeper dive into criteria might might have been appropriate

[0:18:16] Voice 16: um clearly we have a lot going on in the trust area services department and and and uh i don't

[0:18:25] Voice 16: think this is a burning priority at the same time um i wouldn't want to remove it entirely

[0:18:31] Voice 16: entirely from the work program perhaps it's more of a future project but i just wanted to speak in

[0:18:38] Voice 16: favor of of not dropping it entirely and i'll go to trustee elliott next uh

[0:18:46] Voice 5: yes thank you i'm of

[0:18:47] Voice 5: the same view um and sorry as as is you vice chair peterson it came up as well when executive

[0:18:57] Voice 5: committee were evaluating the applications for the heritage conservation grants and aid or

[0:19:05] Voice 5: heritage grants and aid and we actually hadn't developed criteria for which to evaluate the

[0:19:15] Voice 5: applications and there was a large number of applications and so we were sort of you know

[0:19:20] Voice 5: we did that in that meeting here's here's the most important considerations but I think that

[0:19:26] Voice 5: That is a gap that it's not if it's not well articulated, you could find yourself in a position of, OK, well, what what do we do with this without policy guidance?

[0:19:38] Voice 5: It's a bit tough. So but my question is also sorry, I'm a little bit confused.

[0:19:46] Voice 5: So in the last line here, the Secretariat service, not a granting process, but with the changes to the Honest Trust Act, this may now be possible.

[0:19:56] Voice 5: So, is the committee wanting to promote the changes to the Islands Trust Act in order to more broadly advertise the potential of accessing the Secretariat service?

[0:20:17] Voice 5: And I recognize that might be creating more work for ourselves.

[0:20:23] Voice 5: But, so just a question.

[0:20:27] Voice 16: Yeah, thank you for that.

[0:20:29] Voice 16: And I have a question for Director Frater on that, but I'll go to Trustee Fast first.

[0:20:33] Trustee Fast: Sure, thank you.

[0:20:34] Trustee Fast: That's a good question.

[0:20:36] Trustee Fast: In my mind, if we did change this into a granting process of some kind, then would be a good time to come up with criteria for it.

[0:20:50] Trustee Fast: I don't mind moving this project from current projects into future projects.

[0:20:58] Trustee Fast: That would be okay if we want to go in that direction of becoming more of a granting agent.

[0:21:05] Trustee Fast: If we want to have another grant program, right now, as a secretariat, it's more of a, it's a service that we share with the people that we're cooperating with.

[0:21:19] Trustee Fast: It's really helpful for groups to get together, for example, here in Howe Sound.

[0:21:28] Trustee Fast: We don't have ways for us, very many ways for us to fund minute-taking and things like that

[0:21:37] Trustee Fast: that are necessary if we want it all to be public and not onerous on individual groups

[0:21:47] Trustee Fast: who are trying to do their um their mandated stuff and uh it's a it it facilitates cooperation

[0:21:53] Trustee Fast: which is in our our object so i don't know if we do want it to become a granting process

[0:22:01] Trustee Fast: or whether we want to set up a separate granting process um these things i think that would be a

[0:22:09] Trustee Fast: good time to talk about criteria if we did make a decision to make it a granting process

[0:22:15] Trustee Fast: process um trustee elliott was talking about the the challenges with the granting process that

[0:22:21] Trustee Fast: exists already the heritage grants and um uh could be i can certainly see the challenges there

[0:22:29] Trustee Fast: we haven't faced those challenges here because this is in the services department if you want

[0:22:36] Trustee Fast: to think about it that way and um uh so far uh there are people that were we want to be working

[0:22:43] Trustee Fast: with to help us coordinate activities so that it all so that ecosystems work

[0:22:50] Trustee Fast: better which and and those kinds of things those tend to have to have a lot

[0:22:55] Trustee Fast: of coordination and that's where the secretariat function is coming in anyway

[0:23:01] Trustee Fast: I just think it's in terms of all of our big strategic goals right now the trust

[0:23:08] Trustee Fast: policy statement and some of the other work is more

[0:23:12] Trustee Fast: important. I don't mind if we want to put this on to the future

[0:23:17] Trustee Fast: projects or just drop it altogether for now and bring it back

[0:23:20] Trustee Fast: when we can define it more clearly that the need, what is the

[0:23:24] Trustee Fast: need? I don't see the need. Thank you.

[0:23:29] Voice 16: Thank you for that.

[0:23:30] Voice 16: Trustee Gover.

[0:23:32] Voice 3: Thank you. It was a good discussion

[0:23:34] Voice 3: so far. Just thinking around capacity and that if we

[0:23:39] Voice 3: We do have, do we want to take up the current capacity with this project?

[0:23:45] Voice 3: I think that having this on a future project list is definitely a great idea.

[0:23:52] Voice 3: But I'm not sure that we want to really pick up any more staff time on this right now.

[0:23:58] Voice 3: Thank you.

[0:24:02] Voice 16: Great.

[0:24:02] Voice 16: Thank you for that.

[0:24:03] Voice 16: And I just had a question for Director Frater in regards to the possibility that Secretariat service could become a granting process.

[0:24:19] Voice 16: So it's not something that I'm super familiar.

[0:24:23] Voice 16: How do you think that would look differently?

[0:24:25] Voice 16: And I would assume that Trust Council would need to be engaged if that change were to be made.

[0:24:32] Voice 4: yes so there we need to do some if for that executive committee's already kind of requested

[0:24:37] Voice 4: that we look at the new powers that were given to trust counsel by the legislature in i think it was

[0:24:43] Voice 4: 2021 um which included um the ability to basically gave more granting powers and one of those powers

[0:24:50] Voice 4: relates to um i've got to scroll up here but essentially activities that preserve and protect

[0:24:55] Voice 4: the region so we need to do a bit of analysis does the secretariat services function achieve

[0:25:00] Voice 4: preserve it and protecting? On the face of it, I think the answer is yes, but we've got to do a bit

[0:25:04] Voice 4: more work there. An advantage to shifting it over time to a grant program is less administrative

[0:25:10] Voice 4: work. Right now, there's quite a bit involved in contract negotiation, contract production,

[0:25:15] Voice 4: contract monitoring. A grant program would take a lot less staff time, but we need to do some work

[0:25:21] Voice 4: for you. I am hopeful where council has graciously funded a second policy advisor position for this

[0:25:27] Voice 4: year i am we have completed interviews and i'm hopeful someone will be in place in september

[0:25:33] Voice 4: um this could be a project that someone could finally take on it's been sitting in the wings

[0:25:37] Voice 4: for quite a number of years um but i have no certainty yet that our recommendation will be

[0:25:42] Voice 4: to move to a granting program so that's why i was just coming back here to you know seek out the

[0:25:48] Voice 4: sense of prioritization of this work and then if there was criteria that you wanted us to

[0:25:53] Voice 4: add to the policy if anyone had particularly strong ideas it would have been helpful to

[0:25:57] Voice 4: hear them now. I will stress the team has a lot going on and, you know, we will deliver this as

[0:26:02] Voice 4: we're able. But certainly if you don't feel it's pressing, but you want to keep an eye on it,

[0:26:07] Voice 4: you could move it to the Futures Projects list or simply leave it on your follow-up action list

[0:26:11] Voice 4: and we'll just keep bringing it. It's been sitting there for three years. We'll come back when we

[0:26:15] Voice 4: have the capacity to address it for you.

[0:26:18] Voice 16: Thanks so much for that. It sounds like there are some

[0:26:22] Voice 16: There are some benefits to the potential of moving to a granting process in terms of our staff time and energy, which I think all of us recognize that just area services, I like to politely say is oversubscribed due to the actions of this committee and trust council of their many resolutions directing work.

[0:26:45] Voice 16: work um so yeah i think my my feeling would be that maybe to take the advice to leave it on the

[0:26:52] Voice 16: follow-up action list and that be strictly because it sounds like there might be some efficiencies

[0:26:58] Voice 16: down the road if we do move that um to a granting process i note that chair evans is back and i'm

[0:27:05] Voice 16: going to go to trustee govro and then maybe i'll just pass the chair on at the um at the next item

[0:27:12] Voice 16: that kind of makes sense to me. Trustee Goverow.

[0:27:16] Voice 3: Thank you. This conversation makes me wonder if

[0:27:19] Voice 3: there's a way that we can maybe leverage this to enhance our own First Nations engagement

[0:27:26] Voice 3: future and any work around that. That would be my idea.

[0:27:35] Voice 16: Okay. I see Trustee Fast again.

[0:27:40] Voice 16: Thank

[0:27:41] Trustee Fast: you. Regarding Trustee Gouvreau's question, I am looking at that bottom paragraph again. And right now, this program, secretariat program can only offer support to coordination groups that have an appointed representative on trust council,

[0:28:01] Trustee Fast: the One Island Municipality, a local trust committee, or the Islands Trust Conservancy

[0:28:04] Trustee Fast: as a member or regular participant. So that would need to change as well. I'm not saying

[0:28:09] Trustee Fast: anything against it. That's why I was thinking maybe another one, another program would open up

[0:28:18] Trustee Fast: as could be another possibility. So who knows what will happen in the future, but I'm fine just

[0:28:26] Trustee Fast: Just leaving this topic on the follow-up action list.

[0:28:30] Trustee Fast: It's still live, apparently.

[0:28:32] Trustee Fast: That's great.

[0:28:36] Voice 16: Okay, thank you.

[0:28:37] Voice 16: And over to Chair Evans.

[0:28:39] Voice 17: Thank you.

[0:28:40] Voice 17: And I do apologize for missing part of this conversation.

[0:28:43] Voice 17: And this may have already have been addressed,

[0:28:46] Voice 17: but I have a couple of comments and questions.

[0:28:49] Voice 17: My first one was when Trust Programs requested

[0:28:54] Voice 17: that staff provide feedback or suggestions

[0:28:56] Voice 17: questions for the criteria of the future of Secretariat service applications.

[0:29:00] Voice 17: We were looking at the policy and what it said and if it was sufficient to meet the

[0:29:07] Voice 17: needs of the work that we were doing and was anything else needed or were we good?

[0:29:16] Voice 17: And my second comment question is, we had also talked at the last couple of meetings, I can't remember how long ago it was, about seeing as though the strategic plan doesn't have secretariat services anymore.

[0:29:39] Voice 17: more uh whether the the um uh what's the word that i'm looking for the policy that says what we do

[0:29:49] Voice 17: so i did did somebody have that for me uh that shoot it's not the the the rules of engagement

[0:29:57] Voice 17: but in

[0:29:58] Voice 4: terms of reference

[0:29:59] Voice 4: Thank you for your reference.

[0:30:00] Voice 17: Thank you. Terms of reference. We were looking at updating the terms of reference so that

[0:30:05] Voice 17: this could be sort of its own rolling project. I was just curious as to where we were with those

[0:30:15] Voice 17: items. Thanks.

[0:30:18] Voice 4: So I can respond to that, Chair. I think the conversation around amending the

[0:30:22] Voice 4: terms of reference was more in relation to the Stewardship Education Program,

[0:30:25] Voice 4: which doesn't have any policy underpinning. The Secretariat Services Policy does have a

[0:30:31] Voice 4: Trust Council policy direction for it. Director Marler's here, but I think I can safely speak for

[0:30:36] Voice 4: him that there's been a lot on the go. I think he's, you know, he's working away at the vast

[0:30:42] Voice 4: amount of policies that are in place and working towards prioritization of those policies with an

[0:30:47] Voice 4: eye to bringing a plan back to Trust Council. So I don't know at this time that we're ready to say

[0:30:50] Voice 4: specifically when that particular one will be coming forward. Yeah, but it's certainly something

[0:30:57] Voice 4: we're all looking at and working on and there's quite a number to take a look at and and thank

[0:31:02] Voice 17: you for uh for bearing with me as i'm bouncing between so many projects right now so thank you

[0:31:11] Voice 4: if i might

[0:31:11] Voice 16: uh go ahead well

[0:31:14] Voice 4: i was just hope it was going to help summarize i think i've heard

[0:31:17] Voice 4: that you're content to leave it on the follow-up action list for now um and staff will you know

[0:31:21] Voice 4: bring bring it back up when we've got time to help you address it and i'm not and i haven't heard any

[0:31:26] Voice 4: any particular ideas for criteria that have come out of this committee so staff would then turn

[0:31:30] Voice 4: our minds to it ourselves and see what we can bring forward to you certainly

[0:31:35] Voice 16: thank you uh thank

[0:31:36] Voice 16: you for that synopsis there oh i see trustee fast uh

[0:31:40] Trustee Fast: thank you i'm just wondering um when you bring

[0:31:42] Trustee Fast: a report to executive committee that you were mentioning um could that be included in a trust

[0:31:48] Trustee Fast: programs committee um agenda even if it's just an information item or something uh bring it to

[0:31:54] Trustee Fast: our attention so we can keep up with the topic yeah

[0:31:59] Voice 4: certainly we'll make sure that the yeah

[0:32:01] Voice 4: certainly we could do that or we'll bring you the outcome of the executive committee direction in a

[0:32:04] Voice 4: briefing yeah excellent

[0:32:09] Voice 16: so if there's nothing further i'm going to pass the chair back over

[0:32:13] Voice 16: to chair evans for the next item perfect

[0:32:19] Voice 17: thank you very much um so no resolution was needed there

[0:32:23] Voice 17: we'll just leave it on brilliant okay so the next item on our agenda is the stewardship education

[0:32:29] Voice 17: education program webinars for the 2025-2026 fiscal year. And we had a great conversation

[0:32:36] Voice 17: at the last regular meeting with regards to these projects. There was a lot of information,

[0:32:42] Voice 17: and it was very exciting that we could have the five proposed projects, and we have those

[0:32:47] Voice 17: charters in front of us today. So I'm going to turn this over to staff and let them walk us

[0:32:53] Voice 17: through all

[0:32:55] Voice 1: of these items. Over to you. Thanks very much, Chair. Yes, as you mentioned,

[0:33:00] Voice 1: these write-ups are largely the same as what you saw on the staff report for your May 7th meeting.

[0:33:07] Voice 1: I will highlight a few small changes. And just to say that if you do decide to endorse these

[0:33:16] Voice 1: charters, we are set to go offering five webinars in seven months between sort of September and

[0:33:23] Voice 1: and March. We've actually already got some potential dates with our speakers, assuming

[0:33:28] Voice 1: that we are going to go ahead. So just making sure that we have the capacity to go ahead and

[0:33:34] Voice 1: launch this program for the year. So I won't go into great detail, but we'll of course be open

[0:33:40] Voice 1: for questions. So we of course have the Tswewetei Leskete Archaeology Webinar Project

[0:33:48] Voice 1: with I would say that that one is ready to go we've got some very experienced presenters with

[0:33:54] Voice 1: this project and they are keen to present with us so we we would be available to sort of start

[0:34:02] Voice 1: with them that one in late September the second project charter is for the shoreline protection

[0:34:09] Voice 1: webinar we have made some great connections with the resilient coasts for salmon project which is

[0:34:17] Voice 1: partnered with the Stewardship Centre of BC and I would just add that through those connections we

[0:34:25] Voice 1: have been introduced to the Malahat Nation's Marine Division who they've partnered quite

[0:34:30] Voice 1: closely on and some of their shoreline protection work and we have heard that Malahat Nation would

[0:34:37] Voice 1: be keen to present as part of this webinar as well if we wanted to include that perspective.

[0:34:42] Voice 1: This dovetails really nicely with a recent request around planning services to be able to identify eelgrass and kelp forest mapping in the trust area so that we might make arrangements to have that data available for planners and local trust committees to inform them in their land use planning decisions.

[0:35:03] Voice 1: So that's potentially a nice collaboration opportunity.

[0:35:08] Voice 1: Turning to the, just look at my screen here, to the Species at Risk webinar, we have been in conversation with the Gabriola Land Trails Trust organization.

[0:35:25] Voice 1: They have a very exciting project. They have set the goal to, by the year 2030, reach 30% of private landholders on Gabriel Island who are committed to preserving 30% of their properties.

[0:35:43] Voice 1: So some really kind of ambitious work there.

[0:35:48] Voice 1: And they are keen to present on some of the successes and kind of lessons learned from working with landholders on Gabriola.

[0:35:59] Voice 1: And if we go to, yeah, so the fourth one here.

[0:36:04] Voice 1: Initially, this was presented to you as a webinar on Raiden Gardens.

[0:36:09] Voice 1: since conversations with some of the potential presenters,

[0:36:12] Voice 1: including a stewardship specialist

[0:36:16] Voice 1: from this capital regional district.

[0:36:20] Voice 1: We have broadened this topic.

[0:36:23] Voice 1: It was felt that rain gardens might not be quite enough

[0:36:25] Voice 1: to fill a full 90-minute webinar

[0:36:27] Voice 1: and that there are, in fact,

[0:36:28] Voice 1: some other really excellent sort of low-cost tools

[0:36:32] Voice 1: that people can look to to implement on their own property.

[0:36:34] Voice 1: And we also have connected with a permaculture specialist and farmer on Gabriel Island who would be willing to present about building swales and other water conservation techniques that can be low cost and and implementable on small residential or sorry, rural residential lots.

[0:36:56] Voice 1: and so we've just broadened that one number four a little bit and finally um you could ask for a

[0:37:03] Voice 1: project charter for the fallow deer topic um initially and i will say since preparing this

[0:37:10] Voice 1: report where we've really got it focused uh around main island um through conversations that we've

[0:37:17] Voice 1: had with folks on the ground doing this work it has been suggested that we might think about

[0:37:21] Voice 1: about broadening this to be a strategy for the Southern Gulf Islands,

[0:37:24] Voice 1: knowing that, of course, fellow deer are not just limited to Maine Island,

[0:37:27] Voice 1: but Seterna, Pender, I see trustee Fass's hands.

[0:37:31] Voice 1: It's an expanding issue.

[0:37:32] Voice 1: And so that strategically as an organization,

[0:37:36] Voice 1: we may look to frame this as an issue for the Southern Gulf Islands

[0:37:41] Voice 1: rather than focusing solely on Maine.

[0:37:44] Voice 1: And so we've got some folks who've been very involved

[0:37:49] Voice 1: in advocating for broader support and a long-term strategy to fellow deer management

[0:37:55] Voice 1: willing to present on this one. And I will just mention that in those conversations with potential

[0:38:04] Voice 1: presenters on the fellow deer issue that there's a strong suggestion that we involve a knowledge

[0:38:10] Voice 1: keeper from WSANIC Leadership Council and so assuming that there's endorsement for this

[0:38:16] Voice 1: project charter we would make those connections and and try to include a speaker from wasanic as

[0:38:20] Voice 1: well who could speak to their douglas treaty hunting rights um i'll leave it there in case

[0:38:28] Voice 1: there are any questions or comments if you'd like to uh for me to go any further well thank you very

[0:38:35] Voice 17: much for that um i'm very excited about all of these webinars um i think uh i think these topics

[0:38:41] Voice 17: will be very well received and I'll open the floor to any trustees that have any comments okay

[0:38:47] Voice 17: trustee Yeats there we go I

[0:38:50] Voice 14: too am very excited about these five uh projects and um I'm really

[0:38:56] Voice 14: looking forward to them and it's one of the the one of the things that I love talking about with

[0:39:02] Voice 14: the public are these um educational webinars and projects so I really appreciate the work that's

[0:39:09] Voice 14: gone into this thank you so much chloe thank you trustee

[0:39:16] Voice 5: elliot yes thank you so much um chloe it's

[0:39:21] Voice 5: a it's a really good uh set of programs and i think you identified some very key um presenters

[0:39:29] Voice 5: there um i was actually at avicc association of vancouver islands coastal convention last year

[0:39:36] Voice 5: um for a panel seminar on the um the work of the pacific salmon foundation and the mapping is

[0:39:43] Voice 5: incredible and i i believe one of the um so the project to map the the armoring and the

[0:39:50] Voice 5: hard shores um is publicly available and they want to work in partnership with governments and

[0:39:58] Voice 5: and everyone so i think i i hope we follow up to develop um yeah to use those tools in our planning

[0:40:08] Voice 5: arena um just a suggestion on the third the just the title of the third one climate adaptation

[0:40:15] Voice 5: rain gardens and other nature-based solutions you can use um i don't know if you can use

[0:40:21] Voice 5: is a grammatical um i don't know it just sounds odd but other nature-based solutions for

[0:40:29] Voice 5: your property or um practical nature-based solutions might be something to consider um

[0:40:37] Voice 5: and it's great that uh we found a natural builder paul and heath i think he'd be excellent

[0:40:44] Voice 5: Excellent. And yeah, absolutely support the notion of inviting the St. Niche hunters and leadership to speak on the fellow deer strategy.

[0:40:56] Voice 5: They've been working together with not just the Conservancy, but sorry, I forgot the island, Sydney Island.

[0:41:06] Voice 5: um yeah and maybe connecting with our conservancy um as well because we've got

[0:41:13] Voice 5: probably have connections with uh um people who'd be able to present on that but yeah it all looks

[0:41:21] Voice 5: really good thank you so much brilliant

[0:41:26] Voice 17: yeah i think uh i think we're all very excited about

[0:41:29] Voice 17: the possibility that we could uh put five of these together this is awesome especially seeing

[0:41:34] Voice 17: is how well um the other ones had been viewed that was also very exciting so i think there's a lot of

[0:41:41] Voice 17: public awareness about the webinars that were that that are being put on by staff and um these are

[0:41:50] Voice 17: very relevant topics and with some great speakers and presenters so um trustee fast

[0:41:58] Voice 17: Thank

[0:42:00] Trustee Fast: you. Yeah, I agree. I just wanted to, regarding the suggestion from Trustee Elliott about the title, I really like that you can use because that gives people a feeling that there's some, they have something they can do.

[0:42:17] Trustee Fast: And I just I think staff are designing these with these big underlying ideas of empowerment and enabling and exemplifying and all of these good ways of helping people so they don't feel powerless and so that they they can pitch in.

[0:42:41] Trustee Fast: And I think that's part of what Island Living is about as well as let's let's let's do what we can.

[0:42:51] Trustee Fast: And anyway, I just want to leave it up to staff about the titles.

[0:42:58] Trustee Fast: I like that one. You know, I think these are great.

[0:43:04] Trustee Fast: And I'm just putting together some ideas for our next batch of stewardship education ideas.

[0:43:10] Trustee Fast: is i'm keeping a little uh tab of uh other things we could do next year or the the following year

[0:43:16] Trustee Fast: and i'm looking forward to it thank you thank

[0:43:21] Voice 17: you and that will be determined whether or not

[0:43:23] Voice 17: we can get the terms of reference updated because if not we will have no budget i know so i think

[0:43:31] Voice 17: that's going to be part of our next conversation on the next topic here so um for this one if there

[0:43:38] Voice 17: is no further comments or suggestions or anything then can i get somebody to start making the

[0:43:46] Voice 17: recommendations trustee govoro thank you um there's five there do i do all five or one at a time

[0:43:55] Voice 17: um we can go um i i i think we've all five i i'm not i'm not i'm not feeling any pushback here i

[0:44:05] Voice 17: don't i don't feel like any of these are controversial agreed

[0:44:09] Voice 3: great all right i move

[0:44:11] Voice 3: that Trust Programs Committee endorsed the Esquete Laskiti Archaeological Project webinar

[0:44:19] Voice 3: project charter and I move that Trust Programs Committee endorsed the Protecting the Shoreline

[0:44:24] Voice 3: webinar project charter and I move that Trust Committees that Trust Programs Committee endorsed

[0:44:32] Voice 3: the Working Towards the Fallow Deer Strategy on Main Island webinar project charter. I move that

[0:44:38] Voice 3: the Trust Programs Committee endorsed the Climate Adaptation, Rain Gardens and

[0:44:44] Voice 3: Other Nature-Based Solutions webinar project charter and I move that Trust

[0:44:48] Voice 3: Programs Committee endorse the Species at Risk on Your Property and How to

[0:44:52] Voice 3: Become a Habitat Steward webinar project charter.

[0:44:57] Voice 17: Thank you very much.

[0:45:00] Voice 17: Trustee Peterson do you have changes to the wording? You're muted. I believe he's

[0:45:10] Voice 17: seconding just

[0:45:11] Voice 16: seconding okay

[0:45:12] Voice 17: perfect um trust i'm just going to ask trustee yates i'm just going

[0:45:16] Voice 17: to ask other changes to the wording first before we call for the seconder

[0:45:19] Voice 14: yes i just had a question

[0:45:21] Voice 14: are we going to change um main island to southern gulf islands for the fallow deer project that is

[0:45:30] Voice 14: a good question uh staff

[0:45:32] Voice 4: rata that was my question and also i think it was our intention that you

[0:45:39] Voice 4: endorse these each individually they pass a motion for each one so that the minutes could reflect

[0:45:44] Voice 4: explicit direction for each one if not you might want to move the motion that they endorse the

[0:45:50] Voice 4: following charters and then just listen like we could write a new motion but we can't sort of move

[0:45:55] Voice 4: motions as a block yes

[0:45:57] Voice 17: and that was that was uh i think what the what uh was intending um so um

[0:46:03] Voice 17: I'm happy to do whichever is best for you.

[0:46:07] Voice 17: So

[0:46:08] Voice 4: on the first question, perhaps if there could be a decision,

[0:46:10] Voice 4: if you'd like to amend the project charter to be more about the Southern

[0:46:13] Voice 4: Gulf Islands than just Maine, there's agreement to that.

[0:46:17] Voice 4: We can make that change to the title. And then certainly if you'd like to move

[0:46:21] Voice 4: a motion, it could, it could, if you wanted to move them as a block,

[0:46:24] Voice 4: it could read that trust programs committee endorsed the following charters

[0:46:27] Voice 4: and then we are endorsed the following.

[0:46:29] Voice 4: And then we would have a bullet colon and then we could bullet out the ones

[0:46:33] Voice 4: below if you want to move the block otherwise you can then just reach each motion individually

[0:46:40] Voice 4: if

[0:46:43] Voice 17: let me know if anyone objects to moving this as a block if there is a if there is um

[0:46:49] Voice 17: any pushback on that we will do them individually and the second one if there is any

[0:46:56] Voice 17: anybody who who objects to changing the fallow deer to the southern gulf islands

[0:47:05] Voice 17: then let me know and while we're waiting for that if staff can put the revised wording as a block

[0:47:16] Voice 17: on the screen that would be lovely so we can see it and this will give everybody a second if there's

[0:47:22] Voice 17: any objections otherwise we will trust you fast

[0:47:26] Trustee Fast: uh just next time if if the numbering could be the

[0:47:31] Trustee Fast: same as the numbering in the agenda that would be great i'm searching around so part of the delay

[0:47:38] Trustee Fast: is me going scrolling uh looking for them because number four there is not the same as number four

[0:47:44] Trustee Fast: there thank you thank

[0:47:48] Voice 17: you all right seeing no objections to changing the fallow deer to include

[0:47:55] Voice 17: the gulf islands which i'm looking on here and i'm why am i not seeing it climate is in there twice

[0:48:12] Voice 17: yes it is that's why i'm not finding it so we need to change one of the climate

[0:48:17] Voice 17: climate adaption to the fallow deer there we go and the and and how are we wording this to

[0:48:32] Voice 17: include uh the gulf the gulf islands the southern gulf islands yeah i think the southern gulf

[0:48:44] Voice 17: islands fallow deer webinar project charter is that uh the way that we were we're thinking

[0:48:48] Voice 17: no no

[0:48:51] Trustee Fast: go ahead um if we're using the same as the title that's on page 18 and just adjusting it

[0:48:59] Trustee Fast: which is it would be working towards a fallow deer strategy on the southern gulf islands

[0:49:05] Trustee Fast: thank

[0:49:16] Voice 17: you for finding that brilliant okay any further comments uh

[0:49:24] Trustee Fast: yeah yep go ahead um then

[0:49:28] Trustee Fast: Then number three could be the climate one, rain gardens and other nature-based solutions you can use, webinar charter, unless we want to change it.

[0:49:49] Trustee Fast: Thank you.

[0:49:52] Trustee Fast: Perfect.

[0:49:54] Trustee Fast: Any other changes to, okay, Tracey Best, go ahead.

[0:49:59] Trustee Fast: We're just putting the titles in, just so we're all clear.

[0:50:01] Trustee Fast: so the shoreline protection project uh if that could say protecting the shoreline a shared

[0:50:07] Trustee Fast: responsibility okay um the tuete one okay and then the the species at risk one if i may go ahead

[0:50:31] Trustee Fast: go ahead uh species at risk on your property and how to become a habitat steward thank you

[0:50:46] Trustee Fast: everybody bearing with me and good typing wow yeah i can't

[0:50:51] Voice 17: do that um perfect any additional

[0:50:57] Voice 17: comments on the wording all right i think then we are ready to call for seconders i know that

[0:51:07] Voice 17: there were people throwing up their hands earlier um but let's call for seconders now trustee yates

[0:51:12] Voice 17: seconded and

[0:51:15] Trustee Fast: i think justin govro you're still moving this right i

[0:51:20] Voice 3: moved it yeah shall i read

[0:51:21] Voice 3: it out again please i move that trust programs committee endorsed the following thanks great day

[0:51:27] Voice 3: liskiti archaeological webinar project charter the protecting shoreline a shared responsibility

[0:51:34] Voice 3: webinar project charter the climate adaption rain gardens and other nature based solutions you could

[0:51:42] Voice 3: use webinar project charter the species at risk on your property and how to become a habitat steward

[0:51:48] Voice 3: webinar project charter and working towards a fallow deer strategy in the southern gulf islands

[0:51:54] Voice 3: webinar project charter perfect

[0:51:57] Voice 17: all right so that was moved by trustee govaro and seconded by

[0:52:03] Voice 17: trustee yates any further discussion on this trustee peterson i

[0:52:12] Voice 16: just uh i have to say i'm

[0:52:14] Voice 16: really excited uh that we're able to provide these webinars i think each and every one of

[0:52:20] Voice 16: them uh is is going to be really interesting i'm hoping i can make them all um and uh just

[0:52:26] Voice 16: really appreciate that we have the opportunity to do this this work and share all this information

[0:52:32] Voice 16: with um folks not just only in the trust area but uh anyone who's interested absolutely

[0:52:40] Voice 17: Absolutely. Trustee Fast?

[0:52:43] Trustee Fast: Yeah, I'm just wondering whether the word, whether the names of the mover and seconder could be typed in up there so they're captured?

[0:52:53] Trustee Fast: It was moved by, yeah, thank you.

[0:52:57] Trustee Fast: And seconded by Trustee Yates.

[0:53:01] Voice 4: Thank you.

[0:53:02] Voice 4: We have David Merler with us. I think that's typical practice for Trust Council and not so much for committees.

[0:53:07] Voice 4: Certainly there's no harm, but often we don't do that at the committee level.

[0:53:12] Voice 4: Okay.

[0:53:13] Voice 4: But no harm in doing so.

[0:53:14] Voice 17: so all right um and if there are no further discussion i will call for the vote all those

[0:53:24] Voice 17: in favor please raise your hand and i can't find mine so i'm just sticking mine in the air

[0:53:30] Voice 17: so i'm gonna and i'm struggling if i can get uh someone on staff to count for me

[0:53:35] Voice 17: yeah

[0:53:39] Voice 15: i can do that thank

[0:53:40] Voice 17: you okay

[0:53:42] Voice 15: uh you have seven hands up electronically plus yours chair

[0:53:48] Voice 15: heavens okay eight so

[0:53:51] Voice 17: if we can lower our hands and are there any opposed i'm

[0:53:58] Voice 15: not seeing any

[0:53:58] Voice 15: opposed perfect

[0:54:00] Voice 17: then that is carried thank you very much everybody all right now moving on to

[0:54:07] Voice 17: page 26 in the agenda this is now the trust programs committee 2026-27 budget requests

[0:54:16] Voice 17: requests and I'm going to turn this over to I believe staff rater to introduce this

[0:54:25] Voice 17: and I think part of this conversation should include a little bit about us not being able

[0:54:34] Voice 17: to request budget for the stewardship education program which we were just doing the webinars on

[0:54:41] Voice 17: on and how that might look going forward over to you okay

[0:54:46] Voice 4: thank you chair um so yes i've brought

[0:54:48] Voice 4: you to this meeting two business cases which were attached to this request for decision

[0:54:53] Voice 4: in addition i've brought you a briefing about the ones i was unable to achieve due to complete lack

[0:54:58] Voice 4: of time so i've brought you instead my thinking to date which is the best i could accomplish

[0:55:03] Voice 4: um within the two that we've brought you there are two that are assigned to you within council's

[0:55:08] Voice 4: new strategic plan so there's climate action education plan and secretary and a continuing

[0:55:13] Voice 4: and secretary at services doesn't come from the strategic plan it's a stat assigned to you through

[0:55:17] Voice 4: policy um so with the climate action education plan you'll note we've taken a similar approach

[0:55:23] Voice 4: or recommended approach to delivery of this program to the one you've taken recent in recent

[0:55:28] Voice 4: years with stewardship education it would simply be um delivered in the same manner but with the

[0:55:33] Voice 4: theme of every activity being through the theme of the lens of climate. So we kept the budget.

[0:55:40] Voice 4: The budget you had this year for stewardship education was $9,500. So just acknowledging

[0:55:44] Voice 4: inflation, we went to $10,000. It's simply a recommendation. You can pitch the funding

[0:55:50] Voice 4: wherever you wish, knowing that it takes at least a few thousand dollars for each webinar typically

[0:55:56] Voice 4: to provide honoraria and some promotion. And then with the Secretariat Services,

[0:56:02] Voice 4: services. I've kept the number the same. I know it's for you. Really, it's a political decision

[0:56:07] Voice 4: of how much you'd like to allocate to this function. And that business case, again,

[0:56:12] Voice 4: looks very similar to one you've put forward in recent years. So I'm happy to take questions

[0:56:16] Voice 4: about either of those. Chair, I can provide more commentary on the stewardship education

[0:56:21] Voice 4: program if you wish. But ideally, for me, the way in which that would be delivered is to have it

[0:56:27] Voice 4: added to the strategic plan that that would be the method by which you would get renewed direction

[0:56:32] Voice 4: to deliver that but in its place right now you do have the climate action education plan

[0:56:37] Voice 4: and then implementation i'm happy to take any questions about these i

[0:56:43] Voice 17: i am going to ask if

[0:56:45] Voice 17: you can go into a little bit more detail about the climate action plan that you have proposed

[0:56:50] Voice 17: proposed um and then we'll go to the speakers list because you you have a you've frozen chair

[0:57:01] Voice 4: okay well given that i'm happy to start talking hoping she can hear me um this proposal is um for

[0:57:11] Voice 4: the development of a plan and then the implementation of it knowing that the plan will take a number of

[0:57:16] Voice 4: months to produce um there would then be reduced activities in that year because some of the time

[0:57:21] Voice 4: will be taken up with the production of the plan. We would expect it would be delivered in a similar

[0:57:27] Voice 4: manner to the stewardship education program that we've done previously, just really delivering

[0:57:32] Voice 4: those activities through the lens of climate action. Is that sufficient detail, Chair,

[0:57:37] Voice 4: if you could hear me? So

[0:57:39] Voice 17: I do apologize. Yes, I froze. I figured I froze. So I did miss the

[0:57:44] Voice 17: beginning of it, which I think is what I was looking for. But I'm sure what you said is just

[0:57:47] Voice 17: is perfect.

[0:57:49] Voice 4: I'm sure it would have addressed my question if I could have heard it. Okay, what I

[0:57:53] Voice 4: was advising the committee just at the beginning there is that we, you know, of the $10,000,

[0:57:57] Voice 4: you'll see on page 28 of your agenda, we're proposing that $5,000 of it go for consultant

[0:58:03] Voice 4: support to help us write a plan. And then the other $5,000 would be for the actual activities

[0:58:08] Voice 4: during the year, which would mean that there'd be fewer activities in this first year of the

[0:58:12] Voice 4: program, because we'd be developing a multi-year plan at the beginning of next fiscal year.

[0:58:17] Voice 4: So that would be the shift you wouldn't be seeing as many webinars next year, because we're going to take up the first part of the year with the actual plan development, and then we would bring bring it to trust counsel for approval, and then this committee could start implementing it.

[0:58:31] Trustee Fast: Okay, and I'm going to go to the speakers list trustee fast.

[0:58:35] Trustee Fast: Thank you. You've answered most of my questions, Director Frater, but my next question is about the stewardship awards. Will they require a, I'm assuming they'll still go ahead for the final year of term, and do we make any, do we have to have that on the agenda, or is it just going to be part of our work program?

[0:59:01] Voice 4: So through the chair, happy to answer that. No, it comes to you. Yes, we're going to start working on that at the end of this year. It will come to you in February. We may bring you something on your November agenda, but it's largely driven by policy of Trust Council.

[0:59:13] Voice 4: there's no need for a budget request out of this committee because the only amounts of funding that

[0:59:19] Voice 4: are needed are generally we pay for some advertising out of the communications budget

[0:59:23] Voice 4: of executive committee and then the local trust committees typically use a little bit of their

[0:59:28] Voice 4: local meetings budget to host any cake and tea with any award recipients as required

[0:59:33] Voice 4: so there's not there's no budget request needed from this committee thank you and i am on the

[0:59:40] Voice 4: speaker's

[0:59:40] Voice 17: list but i'll go to trustee peterson first okay

[0:59:45] Voice 16: thank you um so just a couple of things

[0:59:48] Voice 16: um for clarity the um the what we've been calling stewardship education

[1:00:00] Voice 16: thus far as opposed to climate action education plan and development um they are slightly different

[1:00:10] Voice 16: in the sense that um something like the huete uh archaeology project i think would be difficult

[1:00:18] Voice 16: to construe as climate action so they're it's not really replacing um it it's it's it's slightly

[1:00:26] Voice 16: slightly different. Is that right?

[1:00:28] Voice 4: Yeah, it is slightly different, but I imagine in many

[1:00:32] Voice 4: instances there will be some crossover because of, you know, as an example with archaeology

[1:00:37] Voice 4: protection, erosion on shorelines is a concern for protection of cultural heritage sites.

[1:00:43] Voice 4: And therefore, you know, there would be a connection to promoting green shores and

[1:00:47] Voice 4: helping people understand how engineered soft shoreline approaches can lead to protection of

[1:00:53] Voice 4: of archeological and cultural heritage sites.

[1:00:54] Voice 4: So in many instances,

[1:00:56] Voice 4: there will be connections to topics

[1:00:58] Voice 4: that might otherwise have been of interest

[1:01:00] Voice 4: under the stewardship education program, I expect.

[1:01:03] Voice 16: Great.

[1:01:04] Voice 16: And then my other was just more of a comment

[1:01:09] Voice 16: and something, I guess, for this committee to consider

[1:01:13] Voice 16: in advance of these business cases

[1:01:18] Voice 16: reaching first financial planning committee

[1:01:21] Voice 16: and then Trust Council, certainly there's been, we've seen a lot of desire to trim budgets

[1:01:31] Voice 16: wherever possible. And in particular with the Secretariat Services, I'm wondering if we can

[1:01:41] Voice 16: solicit, you know, some positive feedback to go along with the business case that helps bolster

[1:01:50] Voice 16: why this is important that we do this

[1:01:53] Voice 16: and we spend this money

[1:01:54] Voice 16: and the impact that it has

[1:01:58] Voice 16: that trustees may not be broadly aware of

[1:02:03] Voice 16: without, of course,

[1:02:04] Voice 16: trying to make tons more work for you.

[1:02:08] Voice 16: But I'm just thinking about

[1:02:09] Voice 16: how we tell the story amongst ourselves

[1:02:14] Voice 16: to Financial Planning Committee

[1:02:16] Voice 16: and to Trust Council.

[1:02:17] Voice 16: like i think people see these sometimes these figures are show up in the budgets and it's like

[1:02:25] Voice 16: well i don't know what that means so let's just you know let's cross that off that's an easy one

[1:02:29] Voice 16: so i'm just thinking about how we tell the story better okay

[1:02:37] Voice 17: um thank you i'm not sure

[1:02:40] Voice 17: did i freeze again no no i'm not frozen everyone's just very still um i'm not sure

[1:02:47] Voice 17: are you wanting to respond to him?

[1:02:50] Voice 4: Certainly. So in response to that request, there's two things

[1:02:53] Voice 4: that could be done. We could have program coordinator Straw reach out to everyone and

[1:02:57] Voice 4: seek a quote from each of the groups involved as to the benefit that they see from the program.

[1:03:02] Voice 4: You could either direct us to sort of add that somewhere in the business case, or trustees could

[1:03:07] Voice 4: have it for mention at the committee's representative at financial planning committee,

[1:03:14] Voice 4: committee or the chair of the committee at trust council could have those at hand ready to speak to

[1:03:19] Voice 4: um during debate so we'd be happy to take your direction with either of those approaches as you

[1:03:25] Voice 4: like if that's something the committee wants done thank

[1:03:30] Voice 17: you does that answer your question

[1:03:34] Voice 17: it looks like

[1:03:35] Voice 16: uh yeah yeah it sounds like we need to maybe think about how how we want to approach

[1:03:42] Voice 16: it or if we want to approach it i mean just because i've said it doesn't mean it's necessarily a good

[1:03:46] Voice 16: good idea but um and and maybe we can maybe we can hold off on that to our next meeting but

[1:03:52] Voice 16: something to consider thank

[1:03:54] Voice 17: you um trustee graham yeah

[1:03:59] Voice 12: thank you um thank you tim uh one of the

[1:04:02] Voice 12: reports that i've noticed at trust council that we kind of gloss over is the reports from the

[1:04:09] Voice 12: various trustees who sit on the various groups that receive that money and that would be an

[1:04:15] Voice 12: And rather than ask staff, I think this is a responsibility for those trustees who have

[1:04:20] Voice 12: put themselves on those committees to provide a more fulsome and exciting report on what

[1:04:25] Voice 12: the heck that group is doing, which could then be part of the ask at financial planning

[1:04:32] Voice 12: so that we're not sitting there wondering what that group is doing.

[1:04:35] Voice 12: We've got a report from a trustee who told us what fantastic things they're doing.

[1:04:39] Voice 12: So I think that's our responsibility, to be quite honest.

[1:04:44] Voice 17: Thank

[1:04:45] Voice 5: you for that.

[1:04:45] Voice 5: yeah trustee elliott uh thank you chair um i actually just agreeing with the last speaker

[1:04:54] Voice 5: sorry um trustee graham uh the vick cliff i was looking up the can somebody remind at vancouver

[1:05:01] Voice 5: island um ccc forum or something climate change

[1:05:07] Voice 5: yeah yeah right action group yeah so if just it's

[1:05:14] Voice 5: It's a climate action group, and they have lots of materials, and they are working with multiple local governments and regional districts.

[1:05:23] Voice 5: And so I think that might be an area to explore where there might not be a cost.

[1:05:29] Voice 5: It might be promoting educational materials that they have or programs.

[1:05:35] Voice 5: So that could be one thing that could be added to this.

[1:05:37] Voice 5: And then in the risk assessment in business cases, or maybe it's the issue of opportunity, I think we should identify that we have had climate action as a priority since 2019 when the declaration of a climate emergency was made.

[1:06:02] Voice 5: And we've had no programming on it. And so this continues to be a gap that we're just like circling around. This has been a strategic, and I shouldn't say no programming, sorry. I know from the conservancy side, we haven't been able to fund climate change related projects.

[1:06:22] Voice 5: And I see there's just a big gap there. So if we can identify the issue that we just haven't had a lot devoted to this, despite it being a high priority since 2018, that might push the initiative a little bit further, depending on the will of the rest of the trustees, whether we want to fund this or not.

[1:06:50] Voice 5: but hopefully that's

[1:06:53] Voice 17: helpful thank you and i saw staff rater earlier i looked like she had

[1:06:59] Voice 17: something that she'd like to say so i'm going to go to her first before trustee fast

[1:07:04] Voice 4: i'll just note i really like that idea if the committee's interested if i had thought of it

[1:07:07] Voice 4: i would have added it this was a very quick agenda to produce i do think that's a perfect

[1:07:12] Voice 4: addition to the issue opportunity is to note the climate change emergency declaration that was made

[1:07:17] Voice 4: so i would happily add a few sentences there for you if you would like that

[1:07:23] Voice 17: Perfect. And Trustee Fast, I see that your hand is back up again, but I am on the speaker's list, so I will go first and then I'll go to you as a second speaker. Is that okay?

[1:07:31] Trustee Fast: Yeah.

[1:07:32] Trustee Fast: Okay.

[1:07:33] Trustee Fast: Have I spoken about climate change?

[1:07:37] Voice 17: Maybe.

[1:07:37] Voice 17: Go ahead.

[1:07:38] Voice 17: Go ahead.

[1:07:39] Voice 17: go ahead

[1:07:39] Trustee Fast: go ahead okay i just uh i really like the idea of um uh using this uh transition time

[1:07:50] Trustee Fast: between stewardship education moving into our policy or terms of reference and uh uh and having

[1:07:59] Trustee Fast: it as a an awards year coming up um to begin this new program with a little bit of with the planning

[1:08:06] Trustee Fast: for climate uh education i think that's really important and uh i um i i welcome this i don't

[1:08:14] Trustee Fast: have a whole lot to say except i agree with the previous speaker about um we did declare a climate

[1:08:19] Trustee Fast: emergency and uh uh and if that could go into the charter i've got lots of ideas and and uh info i'm

[1:08:28] Trustee Fast: involved in all kinds of climate groups and um should i send ideas to um uh to you claire or

[1:08:36] Trustee Fast: or uh how can i um or should i just wait through

[1:08:43] Voice 4: the chair go ahead it would be great if you could

[1:08:45] Voice 4: send them through to program coordinator straw and she can compile them all for when we're getting

[1:08:49] Voice 4: ready to look at developing a plan should this get funded by trust council thank

[1:08:56] Voice 17: you okay then

[1:08:57] Voice 17: Then for my comments, I really like the fact that we found something that we can continue

[1:09:03] Voice 17: to provide educational pieces through.

[1:09:07] Voice 17: I think when the project charter, if this gets approved, then when the project charter

[1:09:11] Voice 17: is developed, as long as we are very clear as to what we are bounding within our work,

[1:09:19] Voice 17: that we are not coming up with a climate action plan.

[1:09:22] Voice 17: plan, we're coming up with the educational tools for the public to be able to tap into.

[1:09:28] Voice 17: So this is going to be a little different, but it is progressing the work. We are not coming up with

[1:09:34] Voice 17: a Trust Council Climate Action Plan. We are coming up with a Trust Programs Climate Action

[1:09:42] Voice 17: Educational Programming Tool. So as long as we're very clear and explicit on that, I think

[1:09:48] Voice 17: that we're not going to be stepping on any toes, and this is a great way to transition. And so

[1:09:54] Voice 17: thank you very much for doing the work and finding this as a way to continue the great work that

[1:10:01] Voice 17: staff has been doing on providing all these educational materials.

[1:10:09] Voice 17: All right, so it sounds like this is positively received. Trustee Fast?

[1:10:17] Voice 17: I'm happy to make the motion if people are ready.

[1:10:21] Voice 17: Let's just give one second if anybody's got anything else.

[1:10:25] Voice 17: And there's a couple of people that haven't spoken.

[1:10:27] Voice 17: I'm not sure if anybody would like to say anything.

[1:10:31] Voice 17: The motion's on page 26 of the agenda.

[1:10:34] Voice 17: I'll just wait for that to come up and then I'll turn it over to Trustee Fast to go ahead and make the motion.

[1:10:40] Voice 17: Okay,

[1:10:41] Trustee Fast: I'm hoping it's the same motion as is on the cover sheet.

[1:10:44] Trustee Fast: I was just going to do them one at a time because we haven't discussed the second one yet.

[1:10:48] Trustee Fast: and um i move that uh trust programs committee forward to the financial planning committee for

[1:10:58] Trustee Fast: inclusion in the fiscal year budget 2026-27 the business case for ten thousand dollars worth of

[1:11:05] Trustee Fast: uh ten thousand dollars for climate action education plan development and implementation

[1:11:11] Trustee Fast: presentation. Thank you. Trustee Goverow? Sorry,

[1:11:18] Voice 3: I was going to second. I was a little quick.

[1:11:22] Voice 17: Sorry. I'm just going to say, is there any adjustments to the language, to the wording

[1:11:26] Voice 17: on this item? Trustee Fast? Sorry, my hand's still up. Oh, no worries. Okay, seeing nobody

[1:11:36] Voice 17: leaping forward, getting their hands up, I'll call for a seconder, which I believe Trustee Goverow

[1:11:42] Voice 17: very very promptly threw her hand up any discussion on this before we before we go to the vote

[1:11:51] Voice 17: not seeing any all right i will call the vote on the motion on the floor all those in favor

[1:11:56] Voice 17: please raise your hand thank you very much please lower your hand are there any opposed

[1:12:09] Voice 17: seeing none that is carried thank you very much and that closes the first item on this list

[1:12:15] Voice 17: the second one is the business case for the secretariat services and i'm happy that it's at

[1:12:24] Voice 17: the same amount as we put it in last year that is an amount that we know is going to get used

[1:12:30] Voice 17: and i think we're still expecting one more item to come through which we generally receive in the

[1:12:37] Voice 17: fall so that should use up the budget that we had approved from last year so

[1:12:42] Voice 17: So I'm happy keeping it in line, but I'll turn it over to Staff Rater if she has anything else to add.

[1:12:52] Voice 17: I think we're fairly up to date on this.

[1:12:57] Voice 17: Can't hear you.

[1:12:59] Trustee Fast: Oh, did I freeze again?

[1:13:01] Trustee Fast: No, no.

[1:13:01] Trustee Fast: Claire froze.

[1:13:02] Trustee Fast: Or Claire had her mic off.

[1:13:04] Trustee Fast: That's all.

[1:13:05] Voice 4: Nothing to add, Chair.

[1:13:06] Voice 4: I did touch base with the Vancouver Island and Coastal Communities Climate Leadership Group, and they weren't ready earlier in the year.

[1:13:13] Voice 4: so we'll wait and see if they have a funding request to come and if so we'll bring it into

[1:13:16] Voice 4: your November meeting and

[1:13:19] Voice 17: that's generally when we receive it anyway okay any other comments

[1:13:27] Voice 17: not seeing any this one is a fairly fairly standard one so do I have anyone who would

[1:13:32] Voice 17: like to make the motion the second motion trustee Yates thank

[1:13:37] Voice 14: you chair Evans I move that trust

[1:13:39] Voice 14: programs committee forward to the financial planning committee for inclusion in the fiscal

[1:13:44] Voice 14: school year 2026-27 budget, the business case for $17,000 for Secretariat Services.

[1:13:53] Voice 14: Thank you very much.

[1:13:54] Voice 17: Are there any changes to the wording? Are we comfortable with the wording?

[1:14:00] Voice 17: Perfect. Do I have a seconder for the motion? Trustee Peterson, thank you. Any discussion on

[1:14:07] Voice 17: this? Perfect. Then I will call the vote on the request for $17,000 for Secretariat Services.

[1:14:16] Voice 17: services all those in favor please raise your hand thank

[1:14:23] Voice 15: you please throw

[1:14:26] Voice 17: your hand are there

[1:14:30] Voice 17: any opposed none

[1:14:33] Voice 15: that

[1:14:35] Voice 17: is carried thank you very much all right the next item on our agenda is on

[1:14:44] Voice 17: page 37 and this is the indicator business cases update and it's just a briefing if i can turn it

[1:14:52] Voice 17: over to staff rater to provide the briefing and if we can just maybe pop it up on the screen so

[1:14:58] Voice 17: everyone can see it that would also be grand thank

[1:15:03] Voice 4: you chair so as you might remember at your

[1:15:06] Voice 4: may meeting there was a conversation around whether certain business cases were doing this

[1:15:10] Voice 4: this year or next year and a little bit irregardless the trust area services team has

[1:15:16] Voice 4: been fully subscribed with the policy statement project and other routine activities so all that

[1:15:22] Voice 4: that to say we managed to get you the two business cases you've just considered but hadn't turned to

[1:15:27] Voice 4: the quite a bit of work that will be required to come to you with fully costed thought out

[1:15:33] Voice 4: planned business cases for indicator development um and trend monitoring um

[1:15:43] Voice 4: i will say that the regional planning committee as noted in this briefing did consider

[1:15:48] Voice 4: consider a business case from the director of planning around the development of a regional

[1:15:54] Voice 4: growth management framework and what would be required in terms of indicators and data and

[1:15:59] Voice 4: mapping analysis to support that. And you'll see on page 38 of your briefing, there's a motion there

[1:16:07] Voice 4: where they essentially went back to staff and said, thank you for the information. We'd like

[1:16:12] Voice 4: to see instead a more comprehensive multi-year strategy that weaves in the work of the biologist

[1:16:18] Voice 4: who's looking at indicators already the suitable land analysis work which essentially if we

[1:16:24] Voice 4: reference back to last night's conversation around prioritization you know allows us to put

[1:16:28] Voice 4: housings and structures in island communities where they are most suitable and sort of protect

[1:16:34] Voice 4: all the values that we care about so how can we do that in a manner in a multi-year large strategy

[1:16:42] Voice 4: So all of these various requests that are in the strategic plan, if we go up to page 37, there's a colorful chart there that I've compiled from the strategic plan, which essentially lists working with others to gather data, developing a growth management framework that includes data, update the freshwater sustainability strategy, which is about the generation of data.

[1:17:07] Voice 4: A lot of it is, you know, getting new mapping, doing analysis of mapping.

[1:17:12] Voice 4: We have identify indicators of ecosystem health and integrity, updating the state of the islands report, which includes indicators from everything from demographic indicators to number of docks through to ferry ridership levels, a whole manner of indicators.

[1:17:28] Voice 4: It also includes land tenure, ecosystem conversion rates, all sorts of things.

[1:17:35] Voice 4: it goes on to then say that we want to create a toolkit around indicators for use by the community

[1:17:42] Voice 4: we want to look at monitoring the progress so in addition to one-time indicators that sort of give

[1:17:47] Voice 4: you a snapshot there's interest in looking at trends over time and monitoring the progress of

[1:17:52] Voice 4: our efforts finally there's again data production so mapping eelgrass and kelp forests so that you

[1:17:58] Voice 4: can then have that metric which is really important both for the conservancy in terms of

[1:18:03] Voice 4: being able to do their prioritization work around which properties that data feeds in so protecting

[1:18:08] Voice 4: an upland property that's upland of eelgrass is would be more important than protecting a property

[1:18:12] Voice 4: somewhere else on the island where there is no eelgrass for example but also where do you place

[1:18:17] Voice 4: docks where do you do so on where do you how do you make those sort of marine infrastructure

[1:18:21] Voice 4: decisions and then we've got developing a climate action strategy which includes data and climate

[1:18:28] Voice 4: action targets. And finally, partnering with everyone on all of the data, particularly climate

[1:18:35] Voice 4: data. So that's a suite of activities that have been put to us by Trust Council. And the approach

[1:18:43] Voice 4: I've suggested in this briefing is that I'd like to work with the Director of Planning to come to

[1:18:49] Voice 4: you with a comprehensive approach to this and bring in a consultant to do a really broad look

[1:18:55] Voice 4: look at the Islands Trust, look at all of the mapping systems we have, look at the data layers

[1:18:59] Voice 4: available. And then, so if we scroll down now to page 39, there's a list of bullets there of the

[1:19:07] Voice 4: types of things I think we could do as next steps here to address those suite of activities.

[1:19:13] Voice 4: So the first is to do an inventory of what do we have? Where are we at? How old is the data we have

[1:19:19] Voice 4: now? What has been the typical cycle of acquisition and how are we doing at keeping up with that

[1:19:24] Voice 4: that cycle. A review of the mapping that would be needed to fully implement the new policy

[1:19:30] Voice 4: statement and you'll see that's attached and the initial skim through is attached as a attachment

[1:19:36] Voice 4: to this briefing. A review of the data that the Conservancy is going to need to do an update of

[1:19:41] Voice 4: its regional conservation plan which is going to expire in 2029. So the work on that will start in

[1:19:47] Voice 4: in 2027, ideally, to also look at existing reports,

[1:19:52] Voice 4: methodologies, and comparable projects.

[1:19:54] Voice 4: So there's a lot of information out in the world

[1:19:56] Voice 4: that we could look at, both held by Islands Trust

[1:19:59] Voice 4: and by other agencies that could also inform this work.

[1:20:02] Voice 4: Of course, we're gonna wanna talk to nations

[1:20:04] Voice 4: about what's important to them

[1:20:06] Voice 4: and what would they like us to be tracking

[1:20:07] Voice 4: and monitoring and knowing about,

[1:20:09] Voice 4: particularly species of cultural significance

[1:20:12] Voice 4: and other topics that they'd like us to monitor

[1:20:14] Voice 4: and that they may be monitoring themselves

[1:20:16] Voice 4: selves or may have mapping layers to share with us. I also noted that there are a few places to

[1:20:22] Voice 4: look already that are doing indicator monitoring in our region. Two of note that I'm aware of

[1:20:28] Voice 4: are the Puget Sound Vital Signs Indicator Project, which is largely marine-based but acts as a proxy

[1:20:34] Voice 4: for ecosystem health generally, and Metro Vancouver. And I've provided hyperlinks so you

[1:20:38] Voice 4: can have some examples of what those look like. And then finally, I've noted when we look at the

[1:20:44] Voice 4: the state of the island report, I highly recommend a sort of overarching evaluation of whether

[1:20:48] Voice 4: those indicators that were used in that report, which we developed with a co-op student

[1:20:52] Voice 4: using only in-house available, easy to interpret data, or what should be included in such a report.

[1:21:00] Voice 4: And finally, we'd like to look at best practice. So what is the state of best practice in indicator

[1:21:06] Voice 4: reporting? Because in my mind, this is foundational to the trust being able to

[1:21:11] Voice 4: talk about how well it does its work what are the state of conditions on the islands across

[1:21:17] Voice 4: you know community health ecosystem health protection of heritage and we'd like to sort

[1:21:23] Voice 4: of see what's out there in the world so all that to say the final update I have for you was we've

[1:21:29] Voice 4: already jumped on this and we were able to secure a meeting with Tara Martin who leads the

[1:21:34] Voice 4: conservation decisions lab at the University of British Columbia we met with her on Monday on

[1:21:39] Voice 4: on Salt Spring Island. And there does look like there's potential there for some partnerships

[1:21:43] Voice 4: and they have access to funding that we don't. So we're going to be continuing to talk to her

[1:21:48] Voice 4: about what that could look like. And also we've already identified some mapping layers that

[1:21:52] Voice 4: they're willing to share with Islands Trust, including their big tree data layer, which is

[1:21:56] Voice 4: one I don't believe we already have access to. What else could I say? Just brought drawing to

[1:22:03] Voice 4: your attention as well that the Islands Trust Conservancy Board and Executive Committee met

[1:22:07] Voice 4: on July 22nd, and this discussion was a large, took up the vast majority of that meeting,

[1:22:13] Voice 4: and they passed a motion to share with council their strong support for investment in this area

[1:22:20] Voice 4: around sustained funding and sustained focus in a strategic way on analysis of trends and

[1:22:28] Voice 4: indicators so that we can have really sound, informed decision-making and respond to climate

[1:22:33] Voice 4: change. So what I've done for you is provided all that information in a broad sense, without a lot

[1:22:40] Voice 4: of actual, I haven't done any original research really so much. But I gave you some recommendations

[1:22:46] Voice 4: in the follow up section here, which was that staff will continue to work as, you know, as per

[1:22:52] Voice 4: the direction of council to bring you some business cases, we'll continue to work on a business case

[1:22:56] Voice 4: that tries to cover off all of the direction given as best as we can. But this committee might

[1:23:03] Voice 4: might want to consider adding some placeholder money to the budget because it does get difficult

[1:23:07] Voice 4: through the year to sort of pop up a big budget item mid-cycle when everyone starts to talk about

[1:23:12] Voice 4: tax percentage increases and where you're at. It's nice to have something in there to hold,

[1:23:17] Voice 4: to help hold space for it. We gave you the number of $150,000, which assumed, you know,

[1:23:25] Voice 4: at least $25,000 to $30,000 in capacity funding for nations to join us sort of at the beginning

[1:23:30] Voice 4: of this project to help with the identification and perhaps work with us on a request for proposal

[1:23:37] Voice 4: so that really could incorporate their values and interests. But I will say we don't know what

[1:23:42] Voice 4: these costs look like. You know, if should the committee want to put $100,000 in, that might be

[1:23:48] Voice 4: appropriate. We gave you $150,000 because we just don't know what the scope of the work could look

[1:23:53] Voice 4: like yet without doing more work we also gave you a recommendation that financial planning committee

[1:24:01] Voice 4: support if it came forward support enhanced funding for acquisition of mapping layers that

[1:24:07] Voice 4: were identified as we do this work over the next few months here it may come to light that we are

[1:24:11] Voice 4: indeed deficient in perhaps our aerial photo acquisition or anything else that's happened

[1:24:17] Voice 4: happened then it might if there was a need to go catch up next fiscal we can I'm anticipating that

[1:24:24] Voice 4: might be the case it might be helpful to have a resolution from this committee saying that that

[1:24:28] Voice 4: would be supported if the mapping department were to advance such a request happy to take questions

[1:24:34] Voice 4: on that this was quickly put together so acknowledge it may not have all the information you're looking

[1:24:38] Voice 4: for thank

[1:24:40] Voice 17: you and deep breath thank you so much that was thank you for for walking us through

[1:24:46] Voice 17: that i know that you have a lot more information than you were able to put together so really

[1:24:50] Voice 17: appreciate that and going over to the speakers list i see uh trustee yates then patrick and then

[1:24:56] Voice 17: fast thank

[1:24:57] Voice 14: you director freighter this is just so exciting um and there is so much work to be done

[1:25:03] Voice 14: but it's the kind of work that makes our jobs so much easier if we have that information

[1:25:10] Voice 14: and one of the things that just made my heart flutter there was the

[1:25:14] Voice 14: the state of the islands reports they go back to 2018 as far as I can determine and they are for

[1:25:21] Voice 14: some of the islands I know I pick them up once in a while just to look them over but

[1:25:26] Voice 14: they're out of date now and I don't feel like I can use them anymore but the actual layout of

[1:25:32] Voice 14: those reports were so good that I'm hoping that we can have them again I know there's other agencies

[1:25:40] Voice 14: out there. I think Habitat Acquisitions Trust helped us with the last one. So I'm really excited

[1:25:46] Voice 14: about maybe getting those printed. And I definitely agree we need some placeholding funding in the

[1:25:53] Voice 14: budget for this. It will be very well spent. Thank you. Trustee

[1:26:00] Voice 14: Patrick?

[1:26:02] Trustee Patrick: First of all, I'm

[1:26:04] Trustee Patrick: thrilled to hear that you met with Dr. Tara Martin. I think a relationship with her lab and the taste

[1:26:10] Trustee Patrick: test of a data program used for decision-making and how it really could

[1:26:18] Trustee Patrick: support the decision-making that we face was really exciting here on Salt Spring

[1:26:23] Trustee Patrick: and that work really needs to move I'm I'm glad to see this more thoughtful

[1:26:30] Trustee Patrick: comprehensive step and I think just for the benefit of those that are not on

[1:26:35] Trustee Patrick: regional planning committee, when staff brought us a $211,000 project saying big thing here,

[1:26:41] Trustee Patrick: we're like, oh, success of that's going to be challenging. What are we doing? What is this

[1:26:46] Trustee Patrick: program? You know, that we really got to give this a deep think. And like our, where we're trying to

[1:26:55] Trustee Patrick: go with our freshwater program, we talk about freshwater science and having a program where

[1:26:58] Trustee Patrick: we maintain and go forward. We need to do that with each and every piece of data that we have,

[1:27:04] Trustee Patrick: of making sure that it's not just a one-time use,

[1:27:09] Trustee Patrick: that we are building systems that support our ongoing decision-making

[1:27:13] Trustee Patrick: so we're not making decisions in the blind.

[1:27:16] Trustee Patrick: We are making informed decisions.

[1:27:19] Trustee Patrick: And we know some of this data has a shelf life,

[1:27:24] Trustee Patrick: for lack of another word,

[1:27:27] Trustee Patrick: that we have to do it at some frequency to maintain it up to date.

[1:27:31] Trustee Patrick: If it's data that falls on us or our partners need to be doing it and that we might want to move to different types of funding, either reserve funds so that we are investing every year and then we don't have these big, oh, it's $120,000 to go do eelgrass.

[1:27:48] Trustee Patrick: We'd be building a reserve fund that maintains those data collection systems.

[1:27:53] Trustee Patrick: So I really appreciate us moving more into a systems approach, doing the work to really think about and work with First Nations and partners and others that we're not duplicating. We're doing data that helps, you know, that we also are contributing to our partners and that we're building a network. And so thank you.

[1:28:16] Trustee Patrick: Thank

[1:28:18] Trustee Fast: you, Trustee Fast. Thank you. I'm excited to see this too. And the whole idea of

[1:28:33] Trustee Fast: iterative working through, checking back, monitoring, evaluating, checking in with the

[1:28:40] Trustee Fast: communities and with the mapping because things change, and then taking the next steps, I think

[1:28:48] Trustee Fast: fits in with the uh montreal um declaration and a whole bunch of other things that i have floating

[1:28:55] Trustee Fast: around in my mind uh in terms of um uh the kinds of planning that's going on involving marine and

[1:29:05] Trustee Fast: linking marine to land as well anyway i'm really happy to see this i'm prepared to make a motion

[1:29:10] Trustee Fast: i'm looking at um uh the bottom of page 40 uh where and the follow-up section i'm just going

[1:29:18] Trustee Fast: going to ask if you can hold off making uh i have

[1:29:21] Trustee Fast: a question yes my question is uh if i was to use

[1:29:25] Trustee Fast: the staff wording their staff recommend something like uh that tpc recommend that

[1:29:32] Trustee Fast: financial planning committee add 150 000 uh so this is the second sentence of the under follow-up

[1:29:39] Trustee Fast: um could i just could we just say uh to be put towards a consultant and capacity funding to

[1:29:47] Trustee Fast: to support First Nations involvement and then do another motion for the following paragraph

[1:29:56] Trustee Fast: about more money for mapping.

[1:30:00] Trustee Fast: and data. Would that be a kind of motion that would be most helpful? Or if staff have a

[1:30:09] Trustee Fast: draft motion that would help Trust Programs Committee endorse this important work,

[1:30:15] Trustee Fast: and then I would like to hear it. Thank you. I'll turn it over to staff to respond.

[1:30:24] Voice 4: Certainly up to you what motion you would like. I did draft them as, you know, so they could easily

[1:30:28] Voice 4: be converted into motions you know should the committee wish um so if you know i've drafted

[1:30:33] Voice 4: them such that you could be that trust programs committee recommend that such and such um and but

[1:30:40] Voice 4: it's for you to determine what you know what is it you want to do with this information we've given

[1:30:43] Voice 4: you um but yeah i provided two ideas there that could be turned into motions if that's something

[1:30:48] Voice 4: the committee wished to do i'm using the word you know recommend that financial planning committee

[1:30:51] Voice 4: etc thank you and

[1:30:57] Voice 17: my questions are somewhat on a similar vein so my question is i know that when

[1:31:02] Voice 17: we get to the uh the budget reviews placeholders are very difficult to get approval my question

[1:31:09] Voice 17: would be rather than putting a placeholder amount for 150 000 would the first step be um because i

[1:31:18] Voice 17: I know that staff, my first question is, how much can staff get done in the next fiscal year to create the multi-year plan, coordinate between the various committees and other agencies as needed?

[1:31:35] Voice 17: And what would the funding be to accomplish that? And then after that, to put forward a budget that is based on findings for the project? Rather than putting $150,000 that may cover the project, how about we get funding to do the work necessary to build the business case,

[1:32:00] Voice 17: coordinate all of the agencies and partners to to pull it together within the next fiscal so we can

[1:32:08] Voice 17: get it started because i'd hate to see this get put as a placeholder have it all slashed not have

[1:32:15] Voice 17: enough hours to even get this going or that it's pulled in its entirety um so i'd like to ask um

[1:32:23] Voice 17: what would that look like so

[1:32:27] Voice 4: essentially the next steps for us is being i'd have to coordinate with

[1:32:30] Voice 4: the Director of Planning, and I believe he's in the meeting today. Essentially, the plan for us

[1:32:34] Voice 4: is to, the next step would be for us to more scope out what we need, you'll see these bullets here

[1:32:40] Voice 4: around get a consultant. So really, it's for us to scope out what would a request for proposal look

[1:32:45] Voice 4: like. But backing up a step from there, we'd like to talk to the nations that might like to be

[1:32:50] Voice 4: involved in this, see what they would like from it, and then work, you know, through the balance

[1:32:54] Voice 4: of this fiscal year with them to say, what are you interested in, write up a request for

[1:32:59] Voice 4: proposal and then put that out we may not get that out in time to get you budget numbers you know to

[1:33:05] Voice 4: know what gets bid on and what the amount looks like so essentially that consultant would then

[1:33:10] Voice 4: be making the plan so there would be a needs assessment done with the nations themselves

[1:33:14] Voice 4: with trustees with staff around what does the trust need to be sort of world-class and how it

[1:33:21] Voice 4: measures how the work and the outcomes on the islands and then develop the strategy for what

[1:33:26] Voice 4: what data we need, where it's going to come from, how do we acquire it? What's the budget involved?

[1:33:31] Voice 4: How do we analyze it? So it's fine to get the layers, but then you can manipulate them to tell

[1:33:36] Voice 4: a story and to help people understand what the trends look like, to visualize the data so people

[1:33:41] Voice 4: can easily understand it. And then the third component would be the development of those

[1:33:45] Voice 4: indicators. What are we going to select around? What is the appropriate and most useful indicator?

[1:33:52] Voice 4: How do we monitor it through time? What are the costs associated with that? And then how do you

[1:33:56] Voice 4: report it and visualize it for the public. So we were thinking that it would be a consultant to do

[1:34:01] Voice 4: those pieces. Once you then had that strategy in place, then there would be a subsequent budget

[1:34:05] Voice 4: request to go get all the data and the mapping and actually start on the work. So I think I'm

[1:34:10] Voice 4: taking approach similar to what you're thinking, Chair Evans, but we are anticipating it will be

[1:34:14] Voice 4: quite expensive to do that initial big strategy piece because there's so much data out in the

[1:34:20] Voice 4: world, because there has to be some thoughtfulness to the needs assessment and some benchmarking

[1:34:25] Voice 4: with other comparable agencies.

[1:34:26] Voice 4: So that's why it's a bigger number

[1:34:27] Voice 4: than we might anticipate.

[1:34:29] Voice 4: We just haven't drilled in enough yet

[1:34:32] Voice 4: to give you something more specific.

[1:34:34] Voice 17: Okay, thank you.

[1:34:35] Voice 17: I think that that would be very helpful

[1:34:37] Voice 17: if as part of the business cases that's developed,

[1:34:40] Voice 17: if those elements are broken out

[1:34:42] Voice 17: with ballpark figures to identify

[1:34:45] Voice 17: why the number is so large,

[1:34:47] Voice 17: that would be most helpful.

[1:34:48] Voice 17: So I appreciate that.

[1:34:49] Voice 17: And my last little question comment on page 43,

[1:34:55] Voice 17: we've got the land converted to human use in the Honest Trust area, and the third box is called

[1:35:00] Voice 17: executive. Is it supposed to be called executive?

[1:35:05] Voice 4: Oh, yeah, this is an older chart. The Bolinas

[1:35:08] Voice 4: and Chelsea Islands were formerly named the executive islands. Again, this is why some of

[1:35:14] Voice 4: these materials need updating.

[1:35:16] Voice 17: Perfect. That's what I thought. I just wanted clarity. Thank you

[1:35:19] Voice 17: so much. And over to you, Trustee Elliott.

[1:35:23] Voice 5: Yeah, just in general, thank you so much for the work,

[1:35:27] Voice 5: even just laying out all of these different pieces is really, really important. I've been

[1:35:33] Voice 5: part of all the discussions at RPC and Conservancy and Executive Committee. And I think this is the

[1:35:39] Voice 5: next big shift for Islands Trust in general. It is going to take a big investment. I don't think

[1:35:47] Voice 5: $150,000 is out of the realm of what's reasonable for this. I don't think it should be called a

[1:35:54] Voice 5: placeholder i think it should be called a pre-development strategy um for the climate

[1:36:00] Voice 5: or sorry for the whatever it is um multiple strategic plan initiatives related to indicators

[1:36:08] Voice 5: of ecosystem health and everything else so uh pre-development um and laying the um framework

[1:36:17] Voice 5: framework for how to move through all those different pieces is the piece of work that

[1:36:24] Voice 5: would be funded it's um but yeah we should get some numbers a little bit more um clearly

[1:36:33] Voice 5: articulated and i might have missed it but what is the timeline to get a business case to financial

[1:36:38] Voice 5: planning committee again like if we were to refine this a little bit in a perfect world

[1:36:45] Voice 4: we would have

[1:36:46] Voice 4: through the chair here, in a perfect world, we would try to have that in for November. But we

[1:36:50] Voice 4: simply, it's been so busy, we haven't had a chance at the management level to talk about

[1:36:55] Voice 4: whether that's realistic. We've got, of course, council meeting in September, UBCM in September.

[1:37:01] Voice 4: And of course, the policy statement project is going to be moving into its next phase.

[1:37:05] Voice 4: So I suspect it might be possible. We've got some new capacity, hopefully coming onto my team in

[1:37:10] Voice 4: september so my hope would be we'd have a much better um if if not final but much more draft

[1:37:17] Voice 4: ideas for financial planning to chew on by november

[1:37:19] Voice 5: okay well i support the overall direction

[1:37:22] Voice 5: and i think um money for consultant to do this um pre-development in the strategy uh and then

[1:37:30] Voice 5: capacity funding is absolutely needed for um first nations involvement in this so thank you so much

[1:37:37] Voice 5: for this initial work thank

[1:37:40] Voice 17: you um trustee fast

[1:37:42] Trustee Fast: uh thank you i'm um thinking a little bit with my

[1:37:48] Trustee Fast: uh financial planning chair hat on and uh thinking uh agreeing with trustee elliott that the words

[1:37:56] Trustee Fast: placeholder funding are just like a giant red target shoot this down and uh i um i wonder

[1:38:05] Trustee Fast: I wonder if wording, and I'm still thinking about the wording here, if the wording could replace, just delete the as placeholder funding and just say draft budget for the development of a multi-year joint TPC, RPC-led project charter.

[1:38:30] Trustee Fast: charter like somewhere in here we have to direct uh you know the kind of thing we did back in may

[1:38:38] Trustee Fast: the 9th that staff were able to do for a webinar was um trust programs committee request staff

[1:38:47] Trustee Fast: and i'm not moving this this is from the minutes um draft the following fiscal for following fiscal

[1:38:54] Trustee Fast: year to 2026 27 business cases for consideration at the next regular meeting that was back may the

[1:39:00] Trustee Fast: the ninth. Here we are. I don't, I'm wondering if, could this be framed up so that when it comes

[1:39:09] Trustee Fast: to financial planning committee, they're seeing a request from this committee, Trust Programs

[1:39:14] Trustee Fast: Committee, to develop a business case, or that the money would be for developing a business case.

[1:39:21] Trustee Fast: Maybe that would help everybody realize that we're, that this is a big multi-year strategy,

[1:39:28] Trustee Fast: And it needs a lot of planning. And I would like to hear, rather than placeholder funding, that we're actually putting all this money towards business case. And some of the money might be used to purchase select mapping and things like this that would also be needed, plus the other things.

[1:39:54] Trustee Fast: But I would like staff input about the possibility of framing this as business case development.

[1:40:05] Trustee Fast: Over.

[1:40:06] Trustee Fast: Thank you.

[1:40:07] Trustee Fast: Director Frater?

[1:40:10] Voice 4: Certainly.

[1:40:11] Voice 4: So I just want to be clear.

[1:40:13] Voice 4: So we will hope to develop a business case for this to feed into this budget cycle, such that there could be funding approved in March to have a strategy developed next fiscal.

[1:40:23] Voice 4: goal. That strategy would then, once it's developed, would then inform a subsequent business

[1:40:29] Voice 4: case around implementing the strategy that would then come back to trust counsel for the next

[1:40:34] Voice 4: fiscal year cycle. So that's the logic as I see it. The challenge has been simply, we just don't

[1:40:41] Voice 4: have the wherewithal to produce a business case for the end of August. I'm about to go on vacation

[1:40:46] Voice 4: and it requires some decent collaboration internally to feed that first round of budget

[1:40:52] Voice 4: So it would be nice for us to produce a briefing for our financial planning committee with a motion from Trust Programs Committee signaling where you're intending to go and how much money you think should be in the budget.

[1:41:04] Voice 4: When we would then cite whatever motions you passed today and would include in that briefing along with some of the background that's in this briefing.

[1:41:11] Voice 17: Thank you. It looks like Trustee Fast has a follow-up question.

[1:41:14] Voice 17: Thank

[1:41:16] Trustee Fast: you. Yeah, just trying to find the wording here. That really helps to know that a project charter is coming. And because that's not in the wording that's here, it's just sort of sitting there as placeholder.

[1:41:33] Trustee Fast: So, I'm just going to fiddle with the draft wording here to say something like development of a multi-year joint, add $150,000 to the draft budget as funding for the development of a project charter.

[1:41:52] Trustee Fast: Oh, no. Anyway, I'm still working on it, but I want to get the words project charter into the motion that this committee will make so that it's clear to everybody that project charter coming up.

[1:42:04] Trustee Fast: Thank you.

[1:42:06] Trustee Fast: Thank you.

[1:42:07] Voice 14: Trustee Yates?

[1:42:09] Voice 14: Yes, good discussion. Yes, if we can just delete the word placeholder and instead put something like initial funding or funding for the development of a business case.

[1:42:24] Voice 14: And I think that the words multi-year kind of indicate to everyone that this will be an ongoing project and that we would likely need more money in subsequent years.

[1:42:39] Voice 14: But I think the most important thing is to be as direct and specific as possible with this initial request.

[1:42:49] Thank you.

[1:42:52] Voice 14: Trustee Patrick?

[1:42:53] Voice 14: Patrick,

[1:42:56] Trustee Patrick: I'm agreeing generally with what I'm hearing, because, yes, placeholders are our bullseyes.

[1:43:03] Trustee Patrick: We've all been there.

[1:43:06] Trustee Patrick: My suggestion is that we strongly link it to the strategic plan and that recognize that Trust Programs Committee and Regional Planning Committee both identified support for looking at this differently.

[1:43:20] Trustee Patrick: You know, that we really set up, you know, sustainable long-term programs, you know, so that we're not in these positions again in the future. So I think we can just frame it in a way right now that we are, we need to do, we really need to take our time to develop this right.

[1:43:40] Trustee Patrick: right. We don't have the dollar values in mind right now. But this is what we're, you know,

[1:43:47] Trustee Patrick: what we're estimating while we do the work. So something that financial planning committee knows

[1:43:52] Trustee Patrick: there's more coming, that this isn't just going to be a placeholder, for lack of better words,

[1:43:58] Trustee Patrick: into the budget process that we will be putting meat on the bones as we get closer to decision

[1:44:05] Trustee Patrick: making.

[1:44:07] Voice 17: Thank you. Trustee Graham?

[1:44:12] Voice 12: Thank you. Just some initial thoughts. This feels like a

[1:44:18] Voice 12: very large project. And I think it's also incumbent that we have the partners of the

[1:44:26] Voice 12: local trust committees, their official committee plans and regulations aligned with the policy

[1:44:31] Voice 12: statement implementation so that everyone's on the same page. I think we've got, I echo

[1:44:41] Voice 12: Trustee Patrick's comments about taking our time. I think it takes, I think it's going to take a lot

[1:44:47] Voice 12: longer to even get this started than the way this briefing is presented. And I don't have a problem

[1:44:57] Voice 12: with taking a long time. Look how long it took to get to first reading with a policy statement.

[1:45:03] Voice 12: And so, you know, let's start thinking about this is going to take an entire four years and more to flesh out, to come to fruition, to give us something that really makes sense to community members.

[1:45:18] Voice 12: I mean, we hear this at our local table all the time.

[1:45:22] Voice 12: We need to know what our, you know, how many people can live here comfortably and still protect and restore habitat, et cetera.

[1:45:31] Voice 12: I mean, I'm a bit of a pragmatist.

[1:45:34] Voice 12: I'm kind of looking at what do we get

[1:45:36] Voice 12: and how is it going to work at the end of the day?

[1:45:38] Voice 12: So I have nothing else to add.

[1:45:41] Voice 12: I said on financial planning,

[1:45:43] Voice 12: we are going to be asking the really tough questions.

[1:45:45] Voice 12: You know, where did that number come from?

[1:45:46] Voice 12: What do we get for $150,000?

[1:45:49] Voice 12: Is there any possible grant out there

[1:45:52] Voice 12: that we could apply for, for this kind of planning?

[1:45:56] Voice 12: This is a huge, huge project.

[1:46:00] Voice 12: Yeah, thank you.

[1:46:03] Voice 17: Thank you.

[1:46:04] Voice 17: So you've actually touched on a few of the things that I was going to say as my hand is up as a

[1:46:08] Voice 17: speaker as well. So my other question was, and I've heard Director Frey just saying that staff

[1:46:18] Voice 17: capacity right now is not very good. My question is, should we proceed and this gets successfully

[1:46:29] Voice 17: added to the budget and approved for the next fiscal year. What is the staff capacity looking

[1:46:37] Voice 17: like to actually deliver this in that one year period to get the business, and I'm talking

[1:46:45] Voice 17: business plan, we're talking project charters, but for a project of this size, we will need a

[1:46:50] Voice 17: full robust business plan to support it. There are many elements that it will flow out to and

[1:46:57] Voice 17: and support. This is crucial information for all of those strategic elements that are on the

[1:47:04] Voice 17: strategic plan. We have to make that all of that work is only going to be as good as the information

[1:47:09] Voice 17: that we're putting into it. So we have to make sure that we're getting the best information so

[1:47:15] Voice 17: we can produce the best results for all of those strategic plan line items. Also still very much

[1:47:24] Voice 17: in agreement get rid of the word placeholder make it clear that the 150 000 is for the initial

[1:47:32] Voice 17: startup of this project this is not the multi-year project amount um and like we said the

[1:47:40] Voice 17: business case will identify that um but this is oh

[1:47:49] Trustee Fast: oh business case will identify that we can

[1:47:54] Trustee Fast: when she pops back

[1:47:56] Voice 8: hang on

[1:47:57] Trustee Fast: you froze and you said the business case will identify that and

[1:48:03] Trustee Fast: um i

[1:48:05] Voice 17: was saying that the business case will identify um the amount of money that is being

[1:48:13] Voice 17: requested and what it's going to go for however we will need a business plan to fully lay out

[1:48:19] Voice 17: how it's being used and what the um what the elements are so my question to staff freda was

[1:48:27] Voice 17: in the next fiscal year uh does she anticipate that there will be enough staff capacity to

[1:48:35] Voice 17: deliver on this is this intended to be a one year exercise to get this started to get the

[1:48:45] Voice 17: information in order to to start on the project or will it be a couple of years of information

[1:48:52] Voice 17: gathering and um what that looks like so that was sort of my question um

[1:48:59] Voice 4: okay so if i have to

[1:49:00] Voice 4: to chair i'll start by answering that i i am hopeful that as of september uh program coordinator

[1:49:07] Voice 4: straw will fully join our team and i'll have her uh full time for the first time and we are also

[1:49:12] Voice 4: hiring the second policy advisor that I'm happy to report I've got some very strong candidates

[1:49:21] Voice 4: and I'm very excited that we're really going to add to the capacity of this team over the next

[1:49:26] Voice 4: little while into next year as an unknown I will be recommending to trust council that they fund

[1:49:31] Voice 4: that second policy advisor for one more year while the policy statement continues to dominate the

[1:49:35] Voice 4: work of our you know permanent policy advisor and I think with that what the unknown for me

[1:49:42] Voice 4: is what the director of planning is thinking

[1:49:44] Voice 4: around what might be available from his team,

[1:49:46] Voice 4: from the regional planning team to support this work.

[1:49:49] Voice 4: So that's the kind of collaboration

[1:49:50] Voice 4: that I haven't just haven't had simply had time for yet.

[1:49:52] Voice 4: But for my team, I'm the most optimistic I've been

[1:49:55] Voice 4: probably since you've been elected this term,

[1:49:57] Voice 4: that really we will have some horsepower

[1:50:00] Voice 4: to undertake bigger initiatives like this.

[1:50:04] Voice 4: So that's all I can say.

[1:50:05] Voice 4: But again, I only have certainty until the end of March

[1:50:07] Voice 4: that I'll have someone to work on this.

[1:50:10] Voice 4: and i will be recommending to council that they fund that position for at least another additional

[1:50:14] Voice 4: year thank

[1:50:17] Voice 17: you trustee fast so

[1:50:21] Trustee Fast: i have in the chat a draft motion and uh i've added the words uh

[1:50:29] Trustee Fast: initiate and plan uh based on uh chair evans repeating those words a couple times from

[1:50:38] Trustee Fast: from previous discussions and, and they're anyway.

[1:50:42] Trustee Fast: So I'm ready to make,

[1:50:44] Trustee Fast: put a motion on the floor that we can work on together and to make sure that

[1:50:49] Trustee Fast: we're all understanding the same thing. You can't copy from the chat.

[1:50:53] Trustee Fast: So who do I send this to?

[1:50:57] Trustee Fast: Motions.

[1:50:58] Trustee Fast: Motions.

[1:50:59] Voice 4: In this case, actually Rob, it's probably directly to Rob Croker.

[1:51:03] Voice 4: And if you don't have his email,

[1:51:04] Voice 4: you could send it to myself and I'll forward onto him.

[1:51:06] Voice 4: i'm gonna send it and share fast i also did send you some sample motions to your email as well when

[1:51:12] Voice 4: you were mentioning

[1:51:13] Voice 3: it together

[1:51:14] Voice 4: but i think they're slightly more longer than what you've

[1:51:17] Voice 4: got here oh look at me rob is an incredibly fast typer and look what he's got on screen for you

[1:51:22] Voice 4: already okay all

[1:51:26] Trustee Fast: right thank you that saves me a bunch of fiddling around with email and um i just

[1:51:32] Trustee Fast: wanted to um gosh rob wow i'm um uh i just wanted to put this out here so we could all discuss it

[1:51:40] Trustee Fast: together because maybe we all have different pictures in our head it's shorter um because

[1:51:46] Trustee Fast: i expect this would come to financial planning committee with a report something like this so

[1:51:51] Trustee Fast: that we could discuss it in that next step but just take a look at it see what you think and

[1:51:58] Trustee Fast: And I'm wondering if I can take a five-minute break

[1:52:00] Trustee Fast: because I am not able to concentrate as well as I would like to.

[1:52:07] Voice 17: Okay, what we can do, it's almost lunchtime.

[1:52:11] Voice 17: We can, if you want to, we can break for lunch early

[1:52:14] Voice 17: and we can come back to this after our lunch break.

[1:52:17] Voice 17: As

[1:52:18] Trustee Fast: long as we've got a break coming up, I'm okay.

[1:52:19] Trustee Fast: Okay, let's break at noon or something.

[1:52:24] Voice 17: Well, I'm going to say it's your choice

[1:52:25] Voice 17: because I think the tweaking of this may take a little longer.

[1:52:30] Voice 17: And I know that there are people that have to run on errands as well.

[1:52:34] Voice 17: So we are getting close to the end of the agenda.

[1:52:38] Voice 17: So why don't we take our lunch break now?

[1:52:41] Voice 17: We'll take an early lunch break.

[1:52:43] Voice 17: We'll come back at one o'clock.

[1:52:46] Voice 17: And then that gives people a chance to

[1:52:48] Trustee Fast: look at this.

[1:52:51] Trustee Fast: Yeah, do a screen grab or something, everybody,

[1:52:53] Trustee Fast: before they put up the slide about back.

[1:52:56] Trustee Fast: Absolutely.

[1:52:57] Trustee Fast: Whenever.

[1:52:57] Voice 17: ever

[1:52:57] Trustee Fast: and

[1:52:59] Voice 17: uh yeah we'll come back with uh wording suggestions and tweaks and we can work on this

[1:53:05] Voice 17: collaboratively when we get back does that sound good yeah all right

[1:53:09] Voice 4: it looks to me as though um

[1:53:13] Voice 4: trustee fast and trustee elliott had ideas around editing they might wish to collaborate over lunch

[1:53:17] Voice 4: i might lead to some efficiencies when we come back and if you'd like us to email you like perhaps

[1:53:21] Voice 4: rob could email you these draft motions if that would be helpful to the collaboration

[1:53:25] Voice 17: that would be

[1:53:26] Voice 17: great okay all right

[1:53:28] Voice 17: so let's uh put a notice up and we're going to come back

[1:53:33] Voice 17: at one o'clock okay and i'll just give everybody a second in case you haven't taken a photo or if

[1:53:38] Voice 17: you're just want to get it in the email that's fine all good all good thank

[1:53:44] Trustee Fast: you and thank you

[1:53:45] Trustee Fast: to uh staff who are so good at facilitating all this thank you and fast okay see you at one

[1:53:53] Voice 17: see you at one thank you everyone if

[1:54:11] Voice 8: we can just say that we recessed for lunch

[1:54:13] Voice 8: or a break or something thank you

[2:59:32] Voice 8: I hope everybody had a good

[2:59:33] Voice 17: lunch I'm just going to ask once you're back if you can turn your

[2:59:38] Voice 17: videos on so we can make sure that we have quorum before we get started I'm

[2:59:45] Voice 13: here without video

[2:59:48] Voice 17: perfect so I think we've got quorum back again let me see one two three four five six

[3:00:01] Voice 17: perfect yes I think we've got quorum beautiful okay so I will wait for staff we had a we had

[3:00:13] Voice 17: proposed language for a motion and we were going to take the lunch break to coordinate efforts to

[3:00:21] Voice 17: come up with wording and I'm just going to see if that had happened and if there was

[3:00:25] Voice 17: an agreement reached between the people putting the motions forward or if we're going to

[3:00:32] Voice 17: just work off the screen here trustee fast yeah

[3:00:38] Trustee Fast: thank you i um i read through the possible motion

[3:00:41] Trustee Fast: uh from claire from director freighter and um toby uh elliot and uh i'm prepared to let mine

[3:00:53] Trustee Fast: go if i can make a couple of uh suggestions to the one that's thereafter follow-up

[3:01:02] Trustee Fast: from Claire now that I understand it all better um that's good I would suggest we put 3.2.2

[3:01:11] Trustee Fast: back into the list that's the um state of the islands report it's just a typo that it's missing

[3:01:17] Trustee Fast: I think okay

[3:01:19] Voice 17: so I'm just going to ask staff if we can put the it will give give staff a second

[3:01:23] Voice 17: to get the wording up on the screen so that everyone can see it and we can you are so fast

[3:01:33] Voice 17: that's the

[3:01:33] Voice 4: if i might rob i've emailed you the draft ones i had sent over to trustee fast before

[3:01:41] Voice 4: the break are those the ones

[3:01:43] Trustee Fast: you'd like on screen trustee fast that's right and i'd like to just

[3:01:46] Trustee Fast: take mine there off the table okay and

[3:01:51] Voice 17: seeing as though we hadn't really started any discussion on

[3:01:54] Voice 17: on it yet it was not on the floor yet this is perfectly acceptable I can lower my hand because

[3:02:06] Voice 14: that was my request is to get state of the island report back in there so and I really like your

[3:02:12] Voice 14: idea trustee fast of consolidating these other ones and dropping yours I think that will work

[3:02:17] Voice 14: really well thank you nice I like collaboration okay

[3:02:22] Voice 8: so

[3:02:35] Voice 17: I'll give everybody a couple of seconds

[3:02:37] Voice 17: to look at this trustee fast i think you had something that you wanted to tweak is the tweak

[3:02:42] Voice 17: in here or still to come it

[3:02:45] Trustee Fast: needs to come right after 3.2.1 if number 3.2.2 could be added okay

[3:02:58] Trustee Fast: i think i think oh now

[3:03:02] Trustee Fast: something's gone funny with the commas and or maybe it's just my eyes

[3:03:05] Trustee Fast: i think it's your eyes 3.2 i have a

[3:03:09] Voice 17: question for staff with i i'll hold my comment because

[3:03:15] Voice 17: there are other speakers on the line i do beg your pardon that was inappropriate okay trusty

[3:03:25] Voice 17: fast i you've yeah

[3:03:27] Trustee Fast: sorry there's still three okay 2.1.1 2.1.2 2.1.3 3.2.1 3.2.2 okay the comma has

[3:03:39] Trustee Fast: been corrected my eyes have adjusted uh that's it thank you thank you trustee elliott thank you

[3:03:48] Voice 5: chair uh just a very small uh change of the last line of the paragraph the top paragraph after joint

[3:03:56] Voice 5: tpc rpc led project just remove the four and and maybe just replace with which will fund

[3:04:04] Voice 5: which would fund a consultant and capacity funding so yeah everything looks great

[3:04:11] my

[3:04:15] Voice 17: comment is we have to fund to fund sorry okay all good my comment is

[3:04:28] Voice 17: um so it says to support the advancement of strategic plan key initiatives i think we need

[3:04:34] Voice 17: to put the date in here so that this stands for future years which version of the strategic plan

[3:04:41] Voice 17: planet is because by the time March rolls around and the plan has changed, these could be completely

[3:04:48] Voice 17: different items. So I think we need to reference the date in there if we can do that or something

[3:04:55] Voice 17: to identify which version of the strategic planet is. So Rob,

[3:05:00] Voice 4: I think you could just add the 2025

[3:05:02] Voice 4: to 2028 strategic plan. Well, and then you could put if you wish after a comma as of July

[3:05:13] Voice 4: 2025

[3:05:13] Voice 17: yes i think we definitely need to have the date in there because that version will change

[3:05:18] Voice 17: it will it will it will get adjusted thank you i will

[3:05:24] Voice 4: note that chair generally we if we have

[3:05:26] Voice 4: new initiatives are added we tend to add them at the bottom such that we don't muck with the numbers

[3:05:30] Voice 4: but i can't promise that that would not happen yeah

[3:05:34] Voice 17: and the naming of plans could change or

[3:05:38] Voice 17: or morph, or be refined to no longer hold the same intent?

[3:05:44] Voice 17: Trustee Patrick?

[3:05:48] Trustee Patrick: There's a couple things.

[3:05:51] Trustee Patrick: I think either the data mapping layer acquisition,

[3:05:53] Trustee Patrick: there's some partnerships are missing here,

[3:05:56] Trustee Patrick: because I think development of partners,

[3:05:58] Trustee Patrick: I mean, we've got working in cooperation with First Nations,

[3:06:01] Trustee Patrick: we have a lot of things in here,

[3:06:02] Trustee Patrick: but we're missing the partners piece,

[3:06:05] Trustee Fast: which

[3:06:05] Trustee Patrick: I think is critical at this stage of development.

[3:06:10] Trustee Patrick: I don't know where that would fit best.

[3:06:12] Trustee Patrick: either a development a strategy for you can have acquisition slash partnership

[3:06:23] Trustee Patrick: maybe that solves it but I think just getting the word partnership in there I

[3:06:27] Trustee Patrick: think is key at this stage yeah

[3:06:31] Voice 4: you the alternatively you could just add another

[3:06:34] Voice 4: bullet that was like partnership development or partnership formalization

[3:06:38] Voice 4: something like that thank

[3:06:50] Trustee Fast: you trusty fast um thank you uh similarly and without trying to

[3:06:57] Trustee Fast: replace all of the text that's in the numbers there uh from the strategic plan do we need to

[3:07:04] Trustee Fast: um uh not uh to to oh what's the word sorry um the word business cases isn't in here and yet

[3:07:17] Trustee Fast: yet it's in your text. And so I wondered if, where could we put the words, develop a business case,

[3:07:24] Trustee Fast: just to reassure financial planning committee when they see this, that a business case is coming?

[3:07:32] Trustee Fast: Is there a suggestion about where to put that? Or will you just present it that way?

[3:07:40] Voice 4: Certainly, through the chair, I leave that in your hands. We will put this in a briefing

[3:07:44] Voice 4: to financial planning committee. And in that briefing, I could note it is the intention

[3:07:48] Voice 4: intervention to be working towards development of a business case okay

[3:07:53] Trustee Fast: thank you that i think

[3:07:55] Trustee Fast: that would be fine as long as it's highlighted this time i had to dig you know it wasn't um

[3:08:00] Trustee Fast: clear thank you thank you

[3:08:05] Voice 17: um my comment is uh sort of at the end of the first paragraph

[3:08:13] Voice 17: where it says through the development of a multi-year joint tpc rpc led project i would

[3:08:21] Voice 17: like to see it say through the development of a business plan for a because it's this part is

[3:08:34] Voice 17: creating the full business plan which which involves all of these inputs and that business

[3:08:43] Voice 17: business plan is what is then going to be turned into a future multi-year project. And I'd like to

[3:08:49] Voice 17: make sure that we don't just wind up with a project charter for this, but we have a full

[3:08:53] Voice 17: business plan. And that does cost money, time, and energy. Thank

[3:09:00] Trustee Patrick: you. Trustee Patrick?

[3:09:02] Trustee Patrick: Oh, at the cost of doing all this work already. But I think to add to our develop a strategy for

[3:09:08] Trustee Patrick: Or should we add a bullet that says for developing either long-term funding?

[3:09:17] Trustee Patrick: Because I think that was part of it, of how we fund this over the long term.

[3:09:26] Trustee Patrick: Looking for grants?

[3:09:28] Trustee Patrick: Grants or reserve funds or, you know, there's a combination of different things that need structure.

[3:09:34] Trustee Patrick: So Sue Ellen Fass has a great idea.

[3:09:37] Trustee Patrick: Well, I

[3:09:38] Trustee Fast: think it's already there, Chair Elliott, in that it says multi-year, and it says business plan for a multi-year. And those things are going to involve funding, and it also has the partnership development part. So I'm comfortable. Sorry, can I go on to my next thing?

[3:10:01] Trustee Fast: Absolutely, yes.

[3:10:02] Trustee Fast: Yes. Okay. I just wonder, we haven't discussed how we would work together as Trust Programs Committee with Regional Planning Committee as a joint working group or as a work together.

[3:10:19] Trustee Fast: And I'm wondering, I'm certainly in favor of the two groups working together. We have different people, we have different approaches, and it's a big project.

[3:10:30] Trustee Fast: I'm wondering how we would coordinate that we'd have to that's that's my question I just wanted

[3:10:37] Trustee Fast: to make sure we were okay with doing that we just hadn't discussed it yet thank you and I believe

[3:10:42] Voice 17: that that would be part of developing the business plan which would have oh chair

[3:10:54] Trustee Fast: you froze again

[3:10:57] Voice 17: okay sorry there I am it's okay I was just saying the business plan will get into the how

[3:11:03] Voice 17: of all of that and for the implementation um so i think that's part of that creation

[3:11:08] Voice 17: so

[3:11:10] Trustee Fast: okay so that's already there too

[3:11:11] Voice 17: great yes uh

[3:11:13] Voice 14: trustee yates uh thank you chair evans yeah i was

[3:11:17] Voice 14: thinking about that too and i'm sure it'll be part of the business plan but certainly we have

[3:11:22] Voice 14: it's it's quite wonderful when we meet for example as islands trust conservancy and executive

[3:11:29] Voice 14: executive committee, we will take one of our regular sort of meetings, and then make it a

[3:11:34] Voice 14: joint meetings for the first half of it or the second half or whatever. And it doesn't take any

[3:11:39] Voice 14: more calendar time. And it works really well. So I'm sure that'll be well figured out in the

[3:11:45] Voice 14: business plan. And every time you go, every time your internet cuts out, I think it's mine. Because

[3:11:51] Voice 14: I also have unstable internet warnings all the time. So I might need to again, turn my screen

[3:11:57] Voice 14: off thank you no

[3:12:00] Voice 17: worries thank you i'm just it's uh it's a pretty good south panda day today yeah

[3:12:05] Voice 17: um staff rater you have uh some thoughts and suggestions of fear uh

[3:12:12] Voice 4: well hearing um chair

[3:12:14] Voice 4: patrick's um suggestion to add into the list of bullets here that there be consideration of long

[3:12:19] Voice 4: term funding i think there's merit in adding it um as a second dark bullet there at the end of the

[3:12:25] Voice 4: list uh just to maintain it in corporate memory it's also a signal to financial planning committee

[3:12:29] Voice 4: that it's being thought of um so i think it might just add to transparency and just you know group

[3:12:35] Voice 4: recollection if you were to add that consider adding that to the end of the motion or the

[3:12:39] Voice 4: middle of the motion i guess at the end of that that bulleted list where the cursor is good idea

[3:12:45] Voice 4: yeah so

[3:12:48] Voice 17: it'd be a good hand yeah i'm throwing my hand up yeah so uh yeah long-term fund i was

[3:12:54] Voice 17: was going to say yeah long-term funding and potential grants or or uh what's the word where

[3:13:02] Voice 17: you uh go looking for grants no potential grants that's great okay this is going to

[3:13:12] Voice 17: be a major

[3:13:13] Voice 17: major undertaking i'm very excited uh because it's desperately needed this affects everything

[3:13:22] Voice 17: everything on our strategic well not everything but a huge amount of what's on our strategic plan

[3:13:29] Voice 17: uh staff raters sorry did i interrupt you no

[3:13:33] Voice 3: uh

[3:13:34] Voice 4: no but my um question was when you're ready

[3:13:37] Voice 4: uh was i've heard mentioned today of the idea of um creation of or investigating whether reserve

[3:13:43] Voice 4: funds are possible at the trust for things like this um and i wondered if you wanted to name that

[3:13:48] Voice 4: specifically in that last bullet which which then could scope in that invest because there's

[3:13:52] Voice 4: investigation there of what is the cost of having a reserve fund is it worth it you know how much

[3:13:57] Voice 4: yeah so i think if you wish to add that so you could have long-term funding comma investigation

[3:14:03] Voice 4: of the use of reserve funds and potential grants or something like that and then you've named the

[3:14:08] Voice 4: concept and it sort of is again transparent that it would be part of the body of work

[3:14:14] Voice 4: if that's of interest absolutely

[3:14:16] Voice 17: everything um with regards to how we're funding this

[3:14:20] Voice 17: needs to be considered. And it's good that it's current things that have popped into our heads

[3:14:26] Voice 17: are listed for options. Just as long as we're not bound. And I don't see anything in here that says

[3:14:36] Voice 17: we have to do it this way is this is what we're investigating. So this is good. Trustee Yates?

[3:14:43] Voice 14: Yes, I like things that pop into our heads. So I was thinking there are some grants that we see

[3:14:49] Voice 14: where you have to have matching funding and so that in that case it really might be nice to have

[3:14:55] Voice 14: a reserve fund that we could use for that purpose oh

[3:15:10] Trustee Fast: i think the chair is frozen i

[3:15:12] Voice 17: froze again i do

[3:15:13] Voice 17: apologize i do i do hope that i can sneak in between speakers but apparently it's being

[3:15:19] Voice 17: timed perfectly and it's right at the end of the speaker so i apologize trusty fast it's kind of

[3:15:25] Voice 17: like red lights isn't it please

[3:15:27] Trustee Fast: go ahead while you're uh speaking i'm done oh okay i'd like to

[3:15:33] Trustee Fast: move the motion go

[3:15:34] Voice 17: ahead all right um just before we do i'm gonna make one last call does anybody

[3:15:40] Voice 17: have anything else that they would like to add or have considered this is a very the wording of this

[3:15:47] Voice 17: i think is going to be very important to make sure that we can move it forward let's do a quick

[3:15:52] Voice 17: check-in we're all good all good saying nods thumbs up uh

[3:15:57] Trustee Fast: maybe i'll ask somebody else to

[3:16:00] Trustee Fast: move it because i'm the chair of the financial planning committee that is going to be receiving

[3:16:04] Trustee Fast: this motion so maybe is there somebody else trustee

[3:16:10] Voice 17: yates of course you're so fast

[3:16:14] Voice 14: but not as fast as lightning fingers croaker

[3:16:19] i

[3:16:20] Voice 14: move that trust programs committee recommend that financial planning committee

[3:16:24] Voice 14: add $150,000 to the draft 2026-27 budget to support advancement of the 2025-2028 strategic plan

[3:16:36] Voice 14: as of July 2025. Key initiatives 2.1.1, 2.1.2, 2.1.3, 3.2.1, 3.2.2, 3.2.3,

[3:16:53] Voice 14: and 3.2.4, 3.3.1, 4.4.1, and 4.1.2 in cooperation with First Nations and in a manner that considers

[3:17:07] Voice 14: the Islands Trust Conservancy's plans for ecosystem mapping and analysis through development

[3:17:12] Voice 14: of a business plan for a multi-year joint TPC RPC led project to fund a number one consultant

[3:17:24] Voice 14: selected via request for proposal to conduct needs assessment and develop strategy for

[3:17:30] Voice 14: data mapping layer acquisition partnership development data analysis indicator development

[3:17:38] Voice 14: monitoring and reporting and long-term funding investigation of the use of reserve funds

[3:17:44] Voice 14: and potential grants and number two capacity funding to support involvement of first nation

[3:17:52] Voice 14: staff in development and implement implementation of the project okay

[3:18:00] Voice 17: i'm gonna put my hand up

[3:18:02] Voice 17: because i wonder if the long-term funding should be moved to a number three and not part of the

[3:18:10] Voice 17: consultant practice so uh acquiring the funding i think should reside with trust council not with

[3:18:19] Voice 17: the consultants i agree seeing thumbs up okay can we turn that into um a number three and move

[3:18:30] Voice 17: and either add an additional and or remove the first and formatting is a delight i'm going to

[3:18:59] Voice 17: say i think we understand where it's supposed to go there we go so i'm going to leave i'm going

[3:19:06] Voice 17: to leave the formatting in your hands i think we understand that it's meant to be number three

[3:19:11] Voice 17: oh you've got it good job okay are there after having read through this is there are there any

[3:19:22] Voice 17: any other changes, Staff Rater?

[3:19:28] Voice 4: I would just note that the sentence now reads is to develop

[3:19:33] Voice 4: a multi-year joint RPC-TPC led project to fund a long-term funding. So the grammar doesn't quite

[3:19:40] Voice 4: work as you get to number three. So it could be a strategy for, or work towards, or something like

[3:19:47] Voice 4: that. But I think you need a few words at the beginning of number three to make the sentence

[3:19:51] Voice 4: sentence work.

[3:20:03] Voice 17: Sorry, Stafford, can you say again what you read where there was the double

[3:20:09] Voice 17: long

[3:20:10] Voice 4: -term funding? So at the end of the main paragraph of the motion, it states that

[3:20:16] Voice 4: through, you know, through development of a business plan for a multi-year joint RPC-led

[3:20:21] Voice 4: project to fund, you've got a consultant, capacity funding, and then you simply had long-term

[3:20:27] Voice 4: funding so you can't fund the long-term

[3:20:28] Voice 4: funding so i was

[3:20:29] Voice 4: thinking you needed a noun or some kind

[3:20:32] Voice 4: of descriptor at the beginning of number three there rob has um proposed strategy for it could

[3:20:38] Voice 4: be a plan it could be work work you know to fund work towards i think you just need a few words

[3:20:43] Voice 4: there to make the sentence develop develop a strategy yeah so yes you if you see up under

[3:20:51] Voice 4: rpctp solid project to fund and then it'd be to fund a strategy maybe for funding or it could

[3:20:59] Voice 17: to fund what if we just said um uh rbc tpc led project to fund and then comma a consultant

[3:21:14] Voice 17: i'm just trying to think here because it's not it's not just a strategy but it's developing

[3:21:18] Voice 17: the strategy oh strategy development for long-term funding you can do that yeah to fund a strategy

[3:21:28] Voice 17: development for long-term funding okay because that's the work that's been done uh apologies

[3:21:36] Voice 17: uh trustee peterson yeah

[3:21:43] Voice 16: just note in the chat a question of is there a key initiative 4.4.1

[3:21:49] Voice 16: um it seems to read 4.4.1 4.12 so is that meant to be 4.1.1 yes

[3:21:57] Trustee Fast: oh yes good catch

[3:22:01] Voice 17: Thank you. So I'm just going to keep this open for a little bit and see if anyone has

[3:22:12] Voice 17: any other input or anything that they're spotting. Okay, I see nods. Are we good? Thumbs up.

[3:22:25] Voice 17: If we're satisfied and happy that we've got a good motion, then I will look for a seconder.

[3:22:37] Voice 17: Trustee Elliot. All right. And now any further discussion on the motion on the floor with the

[3:22:46] Voice 17: mover and a seconder seeing shaking heads okay in that case seeing no further discussion being

[3:22:55] Voice 17: requested i'll put this motion to a vote all those in favor please raise your hands so i'm seeing

[3:23:09] Voice 17: eight in favor including trustee fast's hand waving please lower your hands and are there

[3:23:22] Voice 17: any opposed? I see one opposed. Thank you. That carries. I appreciate the conversation

[3:23:33] Voice 17: on this and lining up, hopefully, a key project that is going to tie into everything else that

[3:23:42] Voice 17: is, or most things that are on the strategic plan. All right. Not seeing anything else in

[3:23:54] Voice 17: In this section, we will now move on to the work program.

[3:23:58] Voice 17: And I'll turn this over to Director Freighter.

[3:24:02] Voice 17: I believe this is on page 45 of the agenda.

[3:24:07] Voice 4: Great.

[3:24:07] Voice 4: Thank you, Chair.

[3:24:08] Voice 4: So this is the work program as it was last presented to you.

[3:24:13] Voice 17: Oh, so sorry?

[3:24:15] Voice 17: I said this is on the active projects report.

[3:24:18] Voice 17: Over to you.

[3:24:18] Voice 4: Oh, thank you.

[3:24:20] Voice 4: Yes, this is the active projects report as it was last presented to Trust Council.

[3:24:23] Voice 4: and it's here for your consideration as to how you might like to change it before you

[3:24:27] Voice 4: forward it on to Trust Council for their September meeting. Staff would like to recommend that you

[3:24:33] Voice 4: reorder the three main activities such that stewardship education be first, possibly then

[3:24:40] Voice 4: secretariat services and then the policy statement amendment. I think primarily that

[3:24:47] Voice 4: stewardship education be listed as your number one activity given the charters approved today.

[3:24:53] Voice 4: and then I can speak to your follow-up list if you want or your future projects list if you'd

[3:24:57] Voice 4: like to move on there would you like to deal with this first chair we'll

[3:25:00] Voice 17: deal with this first let's

[3:25:01] Voice 17: do one thing at a time go ahead trusty fast well

[3:25:06] Trustee Fast: I was also noticing that we've moved number 10

[3:25:09] Trustee Fast: on this list onto the active projects list um for this year only so did we want to adjust that

[3:25:18] Trustee Fast: That's the education for climate action. And I wondered if we wanted to combine it or say

[3:25:31] Trustee Fast: under the stewardship education, a place with climate action this year only or something.

[3:25:38] Trustee Fast: I don't know how to handle that.

[3:25:42] Voice 17: Just going to ask for a clarification,

[3:25:44] Voice 17: because right now we're dealing with the current active projects report,

[3:25:48] Voice 17: report, the future. So is number 10 meant to be on the current? Because that's the business case

[3:26:02] Voice 17: that we're putting forward. It's not currently on our active list. Right. Sorry. I'm ahead of

[3:26:07] Voice 17: myself. Okay. Withdrawn. Okay. Staff Raider, you had your hand up. Make the exact same comment.

[3:26:15] Voice 17: Oh, okay. So dealing with the current active project list, which has the three elements on

[3:26:24] Voice 17: on there I would support moving the stewardship education up to the number one position does

[3:26:35] Voice 17: anybody object to that I'm seeing lots of thumbs up so do you need a resolution from us or will

[3:26:40] Voice 17: that just be taken we

[3:26:43] Voice 4: can note that in the minutes and then when you choose to forward it to trust

[3:26:46] Voice 4: council it can simply you can forward by consent you know forward as amended by consent or by motion

[3:26:50] Voice 4: whatever you choose okay

[3:26:52] Voice 17: and that'll come at the next meeting well

[3:26:55] Voice 4: at the end of this meeting we're

[3:26:56] Voice 4: looking for you to pass that motion but typically you review the future list and then passes the

[3:27:00] Voice 4: motion at the end

[3:27:01] Voice 17: gotcha gotcha

[3:27:01] Voice 4: yeah right all

[3:27:03] Voice 17: right on to the future list and i'm not sure if

[3:27:09] Voice 17: anybody had any questions there or if director frader would like to walk through any additional

[3:27:15] Voice 17: changes i don't see any additional changes since the last time really but i might have missed

[3:27:19] Voice 17: something but

[3:27:20] Voice 4: what i can say is this has been updated to reflect the conversation at trust

[3:27:24] Voice 4: council which um we had amended it um following last trust programs committee's conversation

[3:27:31] Voice 4: around when things were to be initiated this is now matching the conversation that was had

[3:27:35] Voice 4: at council that things that are were considered to be initiated are being initiated through a

[3:27:40] Voice 4: business case this year um so those dates have been changed um and yeah happy to take any other

[3:27:46] Voice 4: questions if you spot anything that you'd like to have shifted otherwise when you're ready then you

[3:27:51] Voice 4: you could forward the whole thing over to Trust Council as amended.

[3:27:55] Voice 17: Sounds good.

[3:27:56] Voice 17: Any questions from anybody?

[3:28:02] Voice 17: Okay.

[3:28:03] Voice 17: Not seeing any.

[3:28:04] Voice 17: Oh, Trustee Fast?

[3:28:06] Trustee Fast: Just that I'll make the motion to that Trust Programs Committee

[3:28:10] Trustee Fast: forward the work program to Trust Council for approval.

[3:28:18] Trustee Fast: As amended.

[3:28:19] Trustee Fast: As amended.

[3:28:21] Voice 17: Sounds good.

[3:28:24] Voice 17: um i don't think we really need discussion on the wording that's pretty straightforward

[3:28:35] Voice 17: can i get a seconder for the motion trustee peterson thank you any discussion on the motion

[3:28:45] Voice 17: not seeing any let's call the vote trustee graham sorry

[3:28:51] Voice 11: i voted too quickly

[3:28:54] Voice 17: trustee yates no okay sorry i do beg your pardon um okay let's call the vote then all those in

[3:29:01] Voice 17: favor please raise your hand thank you very much please lower your hand are there any opposed

[3:29:15] Voice 17: i see one thank you very much and that carries all right um as i see it this is now at the end

[3:29:30] Voice 17: of our agenda i do before we go though i do exactly thank you so much for dropping down there

[3:29:36] Voice 17: I was just going to ask for a quick update on the Trust Program's Crown Land Protocol that was sent over to Trust Programs Committee for consideration with regards to updating the protocols and letters.

[3:29:52] Voice 17: I know that staff have been understaffed and this has sort of been on the back burner for a little bit.

[3:30:00] Voice 17: want to check in and i know this is not part of the strategic plan as well but would this fit in

[3:30:08] Voice 17: under some um other line item that we can actually take a look at this because i still think

[3:30:14] Voice 17: this is um important and it's been on the back burner for quite a long time

[3:30:22] Voice 17: happy

[3:30:24] Voice 4: to speak to that chair uh it continues to be on the back burner however with more capacity

[3:30:29] Voice 4: city I have committed to executive committee this of you know we already have direction to work on

[3:30:33] Voice 4: agreements as we have time there unfortunately has been no time when we have time to work on

[3:30:38] Voice 4: agreements this will be one of the priorities along with the one with ministry of transportation

[3:30:42] Voice 4: so it's it's in the queue waiting for us to have the time to work on it I have learned that my

[3:30:48] Voice 4: counterpart who I've worked on this for decades he has finally retired so I'm going to have to

[3:30:53] Voice 4: identify a new counterpart to work on this with but that's as far as I got was identifying that

[3:30:59] Voice 4: my my partner in crime is off into the beautiful land of retirement so

[3:31:05] Voice 17: it took long enough that

[3:31:06] Voice 17: he retired right it's taken just that long yeah all right thank you for the update okay is there

[3:31:14] Voice 17: anything else um that needed uh mention by anybody let's see anything okay so our next

[3:31:25] Voice 17: meeting is scheduled for November 5th, 2025, from 10am to 3pm. And I look forward to seeing

[3:31:34] Voice 17: everybody there. Great work. Kudos to everyone for all the hard work on the trust policy statement.

[3:31:42] Voice 17: Really appreciate everyone showing up for all of these meetings. It was a lot of work. I appreciate

[3:31:47] Voice 17: all of your valuable time. Thank you. Thank you. Looking forward to hearing from community in

[3:31:54] Voice 17: first nations and getting feedback from everybody else as well so yeah like yeah great job everybody

[3:32:02] Voice 17: staff you did phenomenal i still can't believe that you got all of those agendas out with time

[3:32:08] Voice 17: for us to review them that was amazing yeah

[3:32:11] Voice 4: so huge kudos to our to jason and the whole team all

[3:32:14] Voice 4: the administrative staff um yeah and i'm glad to give you offer you all a break now from the crazy

[3:32:20] Voice 4: crazy cycle of meetings. I myself am excited to not have to put together another agenda until

[3:32:24] Voice 4: November. But yeah, thank you to all. We are looking forward to hearing the feedback. And

[3:32:28] Voice 4: please, as questions arise in your communities or there's any concern, please call Jason and

[3:32:33] Voice 4: myself or Morgana. We have a frequently asked questions page on the website. So if there are

[3:32:38] Voice 4: questions emerging for which you don't have a ready answer, we can add that question

[3:32:41] Voice 4: and help community find the answers they're looking for. So, you know, please don't hesitate

[3:32:46] Voice 4: hate to pick up the phone I think prevent ounce of prevention is worth a pound of cure

[3:32:49] Voice 4: in terms of helping community find what they're looking for yeah and thank you to this committee

[3:32:56] Voice 4: it was a huge body of work that you've made it through and there was some really careful

[3:33:00] Voice 4: diligence in crafting the document that to meet your desires the desires of constituents and

[3:33:06] Voice 4: balance the needs of nations and I really admire the way the dedication of this group that was put

[3:33:11] Voice 4: into it and all of the trustees yeah

[3:33:13] Voice 17: and i really appreciated all of the diverse positions and

[3:33:20] Voice 17: discussion that we had and ideas and perspectives because we need we need all of it

[3:33:28] Voice 17: it's important so i thank everyone for speaking out

[3:33:30] Voice 5: um

[3:33:32] Voice 17: thank

[3:33:33] Voice 14: you chair evans for

[3:33:41] Voice 17: my words um and i'm not frozen so anyway everybody have a great rest of your summer go and enjoy have

[3:33:51] Voice 17: a great holiday um director freighter i look forward to seeing everybody at the september

[3:33:55] Voice 17: meeting and uh yeah go and go and have a well-deserved break everybody thank you so much

[3:34:02] Voice 17: thank you

[3:34:02] Voice 4: chair if we could have you um just note or could i just note for the group there is no

[3:34:07] Voice 4: closed meeting today and there is nothing for rise and report and then we would if possible

[3:34:12] Voice 4: would have the chair call for adjournment that's

[3:34:15] Voice 17: exactly what i was getting to great so

[3:34:17] Voice 17: by general

[3:34:18] Voice 17: consent then i will call for adjournment of this meeting unless anybody is opposed

[3:34:24] Voice 17: seeing none opposed by general consent then this is adjourned enjoy bye all bye