Islands Trust Executive Committee regular meeting, August 6, 2025

[0:00:00] Voice 8: Okay, recording, the live stream is coming up. All right, we are good to go.

[0:00:13] Voice 8: All

[0:00:15] Trustee Patrick: right, well, good morning. I'd like to call this meeting, a regular meeting,

[0:00:22] Trustee Patrick: of the Executive Committee for Trust Council to order. We're grateful to be meeting today

[0:00:31] Trustee Patrick: across the unceded and treaty territories of many Coast Salish First Nations.

[0:00:36] Trustee Patrick: On Monday, I was humbled to attend the annual Penelaket Walk for Children.

[0:00:43] Trustee Patrick: You know, Trustee Peter Leckham was there, as well as former Trustee Doug Fenton, along with MLA Malcolmson and MLA Herbert, who's the Minister of Indigenous Relations and Reconciliation.

[0:00:56] Trustee Patrick: One of the speakers was Phyllis Webstad.

[0:00:59] Trustee Patrick: She was instrumental in creating the Orange Shirt Day.

[0:01:03] Trustee Patrick: and she really spoke about the importance of truth, which is necessary to advance reconciliation.

[0:01:12] Trustee Patrick: She and every speaker who followed shared their horrific experiences with residential schools.

[0:01:21] Trustee Patrick: Hearing the results of the archival research and the technical site studies was important and impactful.

[0:01:28] Trustee Patrick: full. These researchers and the Indigenous elders guiding them are still being denied access to

[0:01:36] Trustee Patrick: government archives, which is deeply disturbing. We need to acknowledge the truth of our own agency,

[0:01:45] Trustee Patrick: the Islands Trust. It was founded at a time when a residential school was still operating

[0:01:51] Trustee Patrick: in the islands. The only mention in our 30-year-old current trust policy statement says

[0:02:05] Trustee Patrick: Aboriginal peoples used the area extensively for summer encampments and for fishing and hunting

[0:02:12] Trustee Patrick: and berry picking. We know that our legislation and our own policies were formed on ignoring the

[0:02:22] Trustee Patrick: truths. Our work today needs to be based on truth. Each of us needs to listen to the words spoken by

[0:02:29] Trustee Patrick: residential school survivors and accept the truth of what this country, this province, and even our

[0:02:36] Trustee Patrick: our own agency has done. And it's with that spirit that I opened the meeting today and that I know

[0:02:43] Trustee Patrick: we all bring as we do our work here at the Executive Committee. I'm Laura Patrick. I'm

[0:02:51] Trustee Patrick: elected on Salt Spring Island and the Chair of the Press Council. I'd like to introduce

[0:02:57] Trustee Patrick: our fellow trustees, our Vice Chairs. I'll let them do their own introductions this morning.

[0:03:04] Trustee Patrick: I'll turn over to Vice Chair Maud.

[0:03:08] Trustee Maude: Thank you, Chair.

[0:03:10] Trustee Maude: Morning, a nice, beautiful, delightful, rainy morning on Main Island,

[0:03:14] Trustee Maude: traditional Homo Lysanic people,

[0:03:16] Trustee Maude: and looking forward to a productive and great day.

[0:03:21] Trustee Maude: Thank you.

[0:03:22] Trustee Patrick: Thank you.

[0:03:23] Trustee Patrick: Vice Chair Peterson.

[0:03:27] Voice 4: Good morning from Hle'etai, Liskiti Island,

[0:03:30] Voice 4: territory of many Coast Salish peoples

[0:03:32] Voice 4: and the Treaty Territory of the Tla'aman Nation.

[0:03:35] Voice 4: Relieved to see some rain and hoping that the Wesley Ridge fire is somewhat reduced.

[0:03:41] Voice 4: Thinking of all those folks having to evacuate over there.

[0:03:45] Voice 4: And of course, lots of

[0:03:46] Voice 4: smoke impact here as well.

[0:03:49] Trustee Patrick: Vice Chair Elliott.

[0:03:52] Voice 10: Hello, good morning.

[0:03:54] Voice 10: Beautiful, rainy day here in Snanamik First Nation Territory.

[0:04:01] Voice 10: And yeah, I want to acknowledge that I am always grateful to be waking up and working here.

[0:04:08] Voice 10: and trying to do our best to uphold the preserve and protect mandate within First Nations territories.

[0:04:15] Voice 10: Great to be with you all.

[0:04:16] Trustee Patrick: Thank you. I'm going to turn over.

[0:04:18] Trustee Patrick: First, I'd like to introduce Ruben Brony, our CAO for the Islands Trust.

[0:04:23] Trustee Patrick: And please tell us the staff that are joining us today, or introduce the staff, please.

[0:04:28] Voice 7: Thank you, Chair, and good morning, Executive Committee.

[0:04:31] Voice 7: With us on the call this morning, a bit lighter crew than usual,

[0:04:34] Voice 7: as we're into August, and a couple of folks

[0:04:36] Voice 7: taking a well-deserved break, but

[0:04:39] Voice 7: with us to support

[0:04:41] Voice 7: you as best we can, Director

[0:04:42] Voice 7: of Legislative Information Services, David

[0:04:44] Voice 7: Marler, Director of Planning Services,

[0:04:46] Voice 7: Stefan Cermak, our

[0:04:48] Voice 7: Executive Coordinator, Alexandra

[0:04:50] Voice 7: Trifonidis, and I believe

[0:04:52] Voice 7: Manager of By-law Services, Warren

[0:04:54] Voice 7: Dinkman, is listening in as well

[0:04:56] Voice 7: if we need his support. Thank you.

[0:04:59] Trustee Patrick: All right. Thank you very much,

[0:05:01] Trustee Patrick: and thank you, staff, for being here.

[0:05:02] Trustee Patrick: and I'm glad to hear some of our staff are getting the well-deserved breaks that they need in this

[0:05:10] Trustee Patrick: summer time. All right, Vice Chairs, we have an agenda before us. We do have one addendum,

[0:05:17] Trustee Patrick: which is one piece of correspondence at 11, which would be 11.2 if it's added to this agenda,

[0:05:23] Trustee Patrick: which is Jay Marginson in regard to agenda item 7.3 today. Are there any other additions or

[0:05:29] Trustee Patrick: changes that need to be made to this agenda? Seeing none, can we approve the agenda as amended

[0:05:37] Trustee Patrick: through general consent? Excellent. Thank you very much. I'm going to move right on to the adoption

[0:05:46] Trustee Patrick: of minutes. We have 5.1. We have the draft committee meeting minutes from July 2nd on page

[0:05:52] Trustee Patrick: 6 of the agenda package. Are there any additions or corrections to these minutes? None. Can we

[0:06:00] Trustee Patrick: approve those through general consent? Thank you. 5.2 is the draft executive committee special

[0:06:07] Trustee Patrick: meeting minutes from July 17th on page 14 of the agenda package. Are there any additions or

[0:06:12] Trustee Patrick: corrections to these minutes? Seeing none, can we approve those through general consent as well?

[0:06:19] Trustee Patrick: Thank you. 5.3 is the draft executive committee special meeting minutes from July 23rd on page

[0:06:27] Trustee Patrick: 17 in the agenda package. Are there any additions or corrections to these minutes? Seeing none,

[0:06:34] Trustee Patrick: we can approve those through general consent as well. Thank you, vice chairs. So that moves us

[0:06:39] Trustee Patrick: us on to the follow-up action list at 6.1 on the agenda package on page 22. I'll turn this over to

[0:06:45] Trustee Patrick: CAO Broney to walk us through any items.

[0:06:52] Voice 7: Thank you, Chair. For my follow-up action items,

[0:06:57] Voice 7: two out of three are now complete. Just working on that one decision-making

[0:07:01] Voice 7: workshop, trying to reschedule that potentially for the fall.

[0:07:06] Voice 7: And in terms of other work that's ongoing, we're primarily shifting our focus now to support the

[0:07:11] Voice 7: policy statement engagement now that it's passed first reading and starting to plan of course for

[0:07:17] Voice 7: September Trust Council as well and we'll have a look at the three-day agenda later in this meeting

[0:07:23] Voice 7: agenda so unless any members of executive have any questions for me we can move through to

[0:07:31] Voice 7: Director Marler as the next on the list.

[0:07:37] Trustee Patrick: I'm not seeing any questions for you. Oh go ahead.

[0:07:43] Voice 7: Okay. That brings us to Director Marler and your follow-up action list then, please.

[0:07:49] Voice 2: Yeah, thank you. Through the Chair. Yeah, follow-up action list, most of the items

[0:07:55] Voice 2: are aimed for the September Trust Council meeting or October. The first two items are

[0:08:05] Voice 2: between myself and Director Freighter. So when she returns, we'll be talking about how to advance

[0:08:11] Voice 2: those items. One of the items on the strategic plan is the complete review of

[0:08:19] Voice 2: all the agreements, so that might be something that you may want to consider

[0:08:24] Voice 2: doing this as part of, so that's something to think about for the next

[0:08:28] Voice 2: fiscal year for the Executive Committee. Item 3, that will be something

[0:08:35] Voice 2: that Alex and I will be working on, hopefully we'll have something there for

[0:08:39] Voice 2: you before september uh just get a primer on the principles of the meeting assembly

[0:08:45] Voice 2: the fourth item is the uh the code of conduct so we did have the trust council session and

[0:08:53] Voice 2: we are working with the consultant to find dates uh for the uh the chair training

[0:09:01] Voice 2: unfortunately the the dates we'd um come up with before september um do not seem viable

[0:09:08] Voice 2: We did not get very much response from trustees, which is, I think we received five out of 14.

[0:09:15] Voice 2: So Alex is looking into October, looking for some dates in October that might work better

[0:09:21] Voice 2: because then hopefully people are back from vacations and be more available.

[0:09:28] Voice 2: And then the final item is an item I have not yet started.

[0:09:34] Voice 2: and this is the revision and updates of Policy 612.2,

[0:09:38] Voice 2: the UBCM and AVICC membership and resolutions.

[0:09:43] Voice 2: And it does indicate in here,

[0:09:46] Voice 2: expect to send to Governance Committee

[0:09:47] Voice 2: for consideration in policy amendments

[0:09:49] Voice 2: and staff will draft operational procedures

[0:09:52] Voice 2: for Executive Committee to consider.

[0:09:54] Voice 2: I've got that as a target for September

[0:09:56] Voice 2: and I think that's not going to be met.

[0:09:59] Voice 2: So I may have to adjust that.

[0:10:01] Voice 2: That's it for the FOP Action List.

[0:10:03] Voice 2: list. Are there any questions?

[0:10:07] Trustee Patrick: Vice-Chairman?

[0:10:08] Trustee Maude: Yeah, at one of our previous meetings, we

[0:10:10] Trustee Maude: talked about emails

[0:10:12] Trustee Maude: and the BCC issue and all

[0:10:14] Trustee Maude: that. I just noticed it wasn't on the follow-up

[0:10:16] Trustee Maude: action list. I just wanted to make sure it was

[0:10:18] Trustee Maude: still on the radar. Okay, I'll

[0:10:22] Voice 2: just check in with Alex after the

[0:10:24] Voice 2: meeting and go back to the minutes to make sure

[0:10:26] Voice 2: we've captured that. Thank you.

[0:10:28] Voice 10: Vice-Chair Elliott. Thank you.

[0:10:32] Voice 10: Item three,

[0:10:34] Voice 10: oh, sorry, the

[0:10:35] Voice 10: The item two, I missed what you said.

[0:10:38] Voice 10: Were you asking for us to prioritize agreements

[0:10:42] Voice 10: sort of to be dealt with in order?

[0:10:45] Voice 2: Yeah, I wasn't probably very clear.

[0:10:49] Voice 2: One of the items on your strategic plan

[0:10:51] Voice 2: is to review all of the agreements.

[0:10:54] Voice 2: There's 62 agreements.

[0:10:56] Voice 2: So I think you will have to prioritize them.

[0:10:58] Voice 2: We haven't brought a business case to you yet on that.

[0:11:02] Voice 2: that. We haven't turned our minds to exactly what that project would look like. I'm just noting

[0:11:09] Voice 2: that you've got two here. One is investigate options for policies or policy updates for

[0:11:16] Voice 2: opportunities for First Nations. And the second item, which you just referred to, is agreements

[0:11:23] Voice 2: with other agencies, governments and First Nations. So we can still bring this document to you. It

[0:11:30] Voice 2: It could just be an overview of what we have, what agreements we have.

[0:11:35] Voice 2: And that might actually help you to determine how you want to advance the strategic plan item of reviewing all of your agreements.

[0:11:45] Voice 2: This could be where you start and then move through the rest of them in some strategic order.

[0:11:52] Voice 2: but given the 62 and given the agreements by the nature require that we work with the other party

[0:11:59] Voice 2: and making changes to them um trying to do all of them in one year is probably impossible so i think

[0:12:07] Voice 2: it's going to be a multi-year project if you want to do all of them or selective that is you'll have

[0:12:13] Voice 2: to prioritize a few that are important and leave the rest of them thank

[0:12:21] Trustee Patrick: you any other questions

[0:12:22] Trustee Patrick: well carry on okay

[0:12:28] Voice 2: i'm just a very brief um update just on information services as you're

[0:12:36] Voice 2: probably aware we've hired uh just bad he's our new um information systems specialist so you

[0:12:44] Voice 2: some of you may have dealt with him if not you probably will be i he's slowly picking up the

[0:12:49] Voice 2: reins and getting to work on keeping our systems up to date and we're still in the process of

[0:12:58] Voice 2: running competitions to hire the islands trust manager sorry islands trust information technology

[0:13:06] Voice 2: manager position but i'm not expecting that position to be filled for at least another few

[0:13:12] Voice 2: few months but we we do have one of the two vacant positions now filled thanks carry on

[0:13:27] Trustee Patrick: i think

[0:13:28] Voice 7: that brings us then to uh director cermak and planning services good morning everybody

[0:13:38] Voice 6: in regards to the follow-up action list report i have four items there i just realized that the

[0:13:44] Voice 6: progress bars wasn't for the one that's 100 says zero percent for the second item it should be

[0:13:50] Voice 6: 100% completed. The third one says 0%, and that should be more like 75% to 80%. My apologies for

[0:13:57] Voice 6: not updating those percentages accurately. So the third one is amending the bylaw referral

[0:14:04] Voice 6: response form from LDC to LDC by adding a suggested resolution. Staff have mostly drafted

[0:14:10] Voice 6: that, but we just haven't put it together in a briefing to bring back. And then returning to the

[0:14:17] Voice 6: the top staff are in the process of reviewing a comprehensive list of items in order to advance

[0:14:24] Voice 6: this deliverable. As you can imagine, it's quite an administrative process and we also have some

[0:14:30] Voice 6: strategic items which we're trying to align our referral process going forward. So we're still

[0:14:36] Voice 6: aiming for the Trust Council meeting in September and we'll be reviewing the deliverables later this

[0:14:42] Voice 6: week and fine-tuning them later next week so look forward to bringing that forward to you as soon

[0:14:47] Voice 6: as possible and in terms of i don't really have much of a general update other than to say uh

[0:14:54] Voice 6: staff are all over the place vacationing coming back and um yeah everything's kind of moving along

[0:15:02] Voice 6: and you have a whole lot of bylaws in front of you for this meeting so we can update via that

[0:15:07] Voice 6: process if you wish questions not

[0:15:17] Trustee Patrick: seeing any questions today carry on to brunny

[0:15:22] Trustee Patrick: Thank

[0:15:23] Voice 7: you. So in Director Mobb's absence, briefly on the financial and employee services, I don't think there's much of substance to update on the follow-up action list. Her focus is, as it always does this time of year, now that we wrapped up last fiscal year and the reporting and auditing out of that is beginning the planning for budget for next fiscal year and that process, which will be initiated with the preliminary reporting to come to Trust Council in September.

[0:15:50] Voice 7: member um and so the the financial progress process unfolds as it usually does um and i'm

[0:15:58] Voice 7: happy to take any questions there is on on that side of things otherwise that i can either answer

[0:16:04] Voice 7: or take back to director mobs to follow up with you on i will say i know she's also i i think and

[0:16:09] Voice 7: hope getting close to trying to fill that manager position that has been uh on her to-do list in in

[0:16:16] Voice 7: her department for some time as well so hopefully we're able to bring in that additional staffing

[0:16:20] Voice 7: stopping sometime soon. Not

[0:16:26] Trustee Patrick: seeing any questions, so carry on. And

[0:16:28] Voice 7: seeing no questions on that,

[0:16:30] Voice 7: I'll similarly on Trust Area Services, Director Frater is on a well-deserved vacation now that

[0:16:38] Voice 7: first reading has passed. She hasn't flagged anything of significance for me on the follow-up

[0:16:44] Voice 7: action list. Again, though, I'm happy to take any questions you may have back and provide an update

[0:16:49] Voice 7: data is needed. And as I mentioned off the top, the priority now is preparing for the engagement

[0:16:57] Voice 7: around the policy statement. I'm happy to report, I think we're very close also to

[0:17:03] Voice 7: filling at least one more of the vacant positions within that team and the senior policy advisor

[0:17:07] Voice 7: position very soon, which will be a really valuable boost to capacity within that team.

[0:17:15] Trustee Patrick: Vice Chair Peterson.

[0:17:17] Voice 4: Yeah, thank you, Chair.

[0:17:18] Voice 4: On page 28, item 13, I think this is an example of where we've made a resolution that's just vague enough that I'm trying to remember where this resolution refers to.

[0:17:39] Voice 4: Or was it purposefully vague?

[0:17:43] Voice 7: I believe that might have been in relation to the uh Edith

[0:17:49] Trustee Patrick: Island yeah yeah it

[0:17:51] Voice 7: is Edith Island okay

[0:17:52] Voice 7: yeah

[0:17:53] Voice 4: yeah it's just it was just stuck out to me because it I was like I thought it was but I

[0:17:58] Voice 4: wasn't sure and yeah I just like here's an example of where things get vague especially if a bit of

[0:18:03] Voice 4: time goes by so um no

[0:18:05] Voice 4: particular questions I was just uh wanting to satisfy my curiosity thanks

[0:18:13] Voice 10: Vice Chair Elliott.

[0:18:16] Voice 10: Yeah, and this is the item that I'd like us to discuss when we're considering a meeting request with ministry staff.

[0:18:23] Voice 10: So this is still quite an urgent topic. Thanks.

[0:18:29] Voice 10: All

[0:18:32] Trustee Patrick: right. Go ahead, CAO Rony.

[0:18:37] Voice 7: And I think, I don't believe Senior Indigenous Advisor Joe Elliott is with us.

[0:18:44] Voice 7: I don't believe anything on the follow-up action list to note there that has changed

[0:18:49] Voice 7: significantly since your last meeting all

[0:18:53] Trustee Patrick: right well thank you very much any final questions

[0:18:55] Trustee Patrick: vice chairs not then we'll proceed on to the next item which is um is our local trust committee

[0:19:03] Trustee Patrick: chair updates and reports on local advocacy topics I'll start with the vice chair Elliot

[0:19:10] Trustee Patrick: Thank

[0:19:14] Voice 10: you, Chair. I think I've only had one meeting, Main Island Local Trust Committee, since we last met.

[0:19:28] Voice 10: So yeah, the main item of business, the review of draft bylaws related to the LTC housing options project.

[0:19:37] Voice 10: So we discussed quite an extensive list of potential bylaw amendments for consideration of first reading.

[0:19:49] Voice 10: We had directed staff to put a map of proposed areas for the expansion of flexible housing zoning

[0:19:56] Voice 10: zoning and an article in the mainliner paper and invited the community to come and ask questions

[0:20:03] Voice 10: and bring any concerns or ideas they had. So we had quite a good community information session

[0:20:10] Voice 10: on the July 28th meeting. And I would just encourage everyone to actually look at the

[0:20:18] Voice 10: housing action plan implementation table that staff have, well, drafted I think a year or two

[0:20:25] Voice 10: ago now. The action implementation list is a really good way to track LTC decisions and monitor

[0:20:34] Voice 10: the status of actions and guide next steps. So it's a quite a focused, structured way to move

[0:20:41] Voice 10: through the LTC's objectives related to housing. So that's a good piece of work that I encourage us

[0:20:48] Voice 10: to replicate in other LTCs.

[0:20:53] Voice 10: And just a little update about Thetis Island.

[0:20:58] Voice 10: There will be a press release going out soon

[0:21:01] Voice 10: about the property cleanup at Pilkey Point.

[0:21:05] Voice 10: If you remember, Executive Committee authorized

[0:21:07] Voice 10: the cleanup of a large property that had been

[0:21:10] Voice 10: unlawfully used as a salvage yard

[0:21:12] Voice 10: and outdoor vehicle repair business.

[0:21:14] Voice 10: business it had been um a compliance issue since 2019 on the subject of legal action

[0:21:22] Voice 10: uh so that cleanup is now complete and i believe um yeah so press release should be coming out

[0:21:32] Voice 10: soon about that and that was a huge expense that trust council had to fund in the meantime um but

[0:21:39] Voice 10: But we have, in fact, been awarded the costs for the contempt proceedings by the BC courts.

[0:21:47] Voice 10: I think that's it for advocacy.

[0:21:50] Voice 10: Although, I don't know, Chair, you may not know this, but just in relation to Gabriela's local trust area, a significant loss in this Nanamik community, Elder William Good, of the Good family.

[0:22:10] Voice 10: an absolute

[0:22:17] Voice 10: he's a transformative

[0:22:19] Voice 10: person in terms of

[0:22:21] Voice 10: cultural

[0:22:26] Voice 10: I think words are failing me

[0:22:29] Voice 10: but there is

[0:22:30] Voice 10: a memorial and a big gathering

[0:22:33] Voice 10: today for Dr. William Goode

[0:22:34] Voice 10: and

[0:22:36] Voice 10: so I'm just thinking of

[0:22:38] Voice 10: Seneamuk

[0:22:40] Voice 10: and the family with that loss

[0:22:43] Voice 10: thank you

[0:22:45] Trustee Patrick: Thank you, Vice Chair Elliott. Vice Chair Peterson.

[0:22:53] Voice 4: Thank you, Chair. So Hornby LTC via resolutions without meaning supported writing a couple of letters in support of the Hornby Island Community Hall Committee's applications for a couple of grants for plumbing upgrades and a hearing loop.

[0:23:18] Voice 4: So that's good, good stuff for the Hornby Island Community Hall there.

[0:23:26] Voice 4: And not directly Islands Trust business, but I did want to mention that BC Housing has announced that the Lookout Housing and Health Society is going to be the operator for this supportive housing project on Drake Road,

[0:23:44] Voice 4: which is 32 supportive homes and four affordable rental units.

[0:23:50] Voice 4: And that they've also announced that residents are expected to be able to move in this fall.

[0:23:55] Voice 4: So I think that's good news for Salt Spring.

[0:24:01] Trustee Patrick: Thank you very much, Vice-Chairman.

[0:24:04] Trustee Maude: Thank you, Chair.

[0:24:06] Trustee Maude: I'll take that or highlight, Denman, two weekends ago, had a community,

[0:24:14] Trustee Maude: I guess the information session is probably the best way of defining it.

[0:24:16] Trustee Maude: They started at 8.30 in the morning in the farmer's market.

[0:24:20] Trustee Maude: And then at 2 o'clock in the afternoon,

[0:24:22] Trustee Maude: moved across to the community center for a 40-minute presentation

[0:24:26] Trustee Maude: by Planner Chadwick on housing.

[0:24:31] Trustee Maude: The feedback that I got, because unfortunately I couldn't attend,

[0:24:35] Trustee Maude: was it was exceptionally well-received by the community.

[0:24:39] Trustee Maude: Lots of feedback, lots of enthusiasm and thumbs up.

[0:24:44] Trustee Maude: I asked pointedly, were there any concerns or was anybody upset about anything? No. It seems that

[0:24:53] Trustee Maude: everything that was put out there received relatively positive feedback.

[0:24:58] Trustee Maude: Where there were comments or small concerns, they were noted and will be incorporated. But

[0:25:06] Trustee Maude: really pleased with what happened there. And what is the other part of it that is

[0:25:12] Trustee Maude: is really great for the trust,

[0:25:14] Trustee Maude: is all those materials that were used,

[0:25:17] Trustee Maude: it looks like they're gonna be incorporated

[0:25:19] Trustee Maude: in North Penders doing a similar event

[0:25:24] Trustee Maude: with the fall fair.

[0:25:26] Trustee Maude: And then we're gonna have a community information meeting

[0:25:28] Trustee Maude: in September or early October.

[0:25:30] Trustee Maude: And then Saturn is also probably looking forward

[0:25:33] Trustee Maude: to using those materials as most likely will be Maine.

[0:25:36] Trustee Maude: So, you know, the housing thing in particular,

[0:25:40] Trustee Maude: The fact that we're able to use the same staff amongst many, many islands with the same materials and basically the same thought process is really greasing the skids to success.

[0:25:53] Trustee Maude: And I'm really happy how we're achieving really positive outcomes with these various projects across the islands.

[0:26:02] Trustee Maude: Satara left for last. Nothing of great substance. We spent quite a bit of time. I'm told maybe

[0:26:14] Trustee Maude: perhaps too much time. We had a community member who was concerned about a neighboring

[0:26:21] Trustee Maude: property. It's a residential property that is used by a contract with the Government

[0:26:25] Trustee Maude: of canada um they do um sonar monitoring of ships um out in the past um uh what several years ago

[0:26:35] Trustee Maude: the uh the government came in and actually drilled um underneath the ocean from this property um and

[0:26:42] Trustee Maude: and then the the monitor equipment um is contained within a house on the uh on the uh property and

[0:26:50] Trustee Maude: and the neighbors have this ongoing concern

[0:26:53] Trustee Maude: about what they feel is an industrial activity

[0:26:56] Trustee Maude: on a residential property,

[0:26:58] Trustee Maude: and the fact that the house is not being used.

[0:27:02] Trustee Maude: Staff have repeatedly advised

[0:27:05] Trustee Maude: that in that it is a federal government project,

[0:27:07] Trustee Maude: we have no jurisdiction.

[0:27:10] Trustee Maude: Our zoning does not apply.

[0:27:13] Trustee Maude: They have made efforts to meet with the neighbors,

[0:27:16] Trustee Maude: but the neighbors aren't satisfied.

[0:27:17] Trustee Maude: But now the most recent, the neighbors now come to the local trust committee because they're upset because somebody's living in the house, whereas previously they were upset because somebody wasn't living in the house.

[0:27:29] Trustee Maude: So Trustee Middleton's really working his diplomatic ways to sort of work with the neighbors and work with the contractor to hopefully find a solution and perhaps a fence to make that work.

[0:27:43] Trustee Maude: but it's a really good example of trustees working with the community

[0:27:49] Trustee Maude: to sort of get positive outcomes to what are sometimes troublesome things.

[0:27:56] Trustee Maude: Apparently the government has not been that responsive,

[0:27:58] Trustee Maude: but Trustee Middleton has got some contacts within the government,

[0:28:02] Trustee Maude: and he seems to think we're going to get it done.

[0:28:04] Trustee Maude: So that is just great news.

[0:28:07] Trustee Maude: North Pender had an electronic meeting.

[0:28:09] Trustee Maude: It was electronic because it was a fairly light agenda.

[0:28:13] Trustee Maude: And most of the discussion was about the upcoming fall fair, where the trustees are going to

[0:28:21] Trustee Maude: have a table, doing presentations on Lake Denman about housing, and just soliciting

[0:28:27] Trustee Maude: community feedback, and then planning for a September community meeting, again, about

[0:28:32] Trustee Maude: housing.

[0:28:35] Trustee Maude: So North Pendant tends to be a little bit busy, but it seems to have quietened down

[0:28:40] Trustee Maude: a little bit in the summer months.

[0:28:41] Trustee Maude: we have some big applications coming in the fall so i won't be talking about being quiet

[0:28:47] Trustee Maude: in north pender for very long but uh we're achieving outcomes so the only other thing

[0:28:52] Trustee Maude: i'll note is uh basic ferries are doing some work um with uh the penders and main island uh because

[0:28:58] Trustee Maude: both um fender and main island are getting um repairs to their dock structures um on

[0:29:06] Trustee Maude: north tender at otter bay um it looks like there's gonna be a two or three day closure um where there

[0:29:13] Trustee Maude: will not be any um service um so um we'll see how that hat comes together it's gonna be difficult

[0:29:21] Trustee Maude: for the community uh main island uh we're blessed we have two births only one will be shut down but

[0:29:27] Trustee Maude: it will be up for up to two months uh you know my only concern that i gave back to bc ferries

[0:29:33] Trustee Maude: and have not responded is based on past practices the the island that's going to be impacted the

[0:29:39] Trustee Maude: most will be saturn island um rather than main island in this case because um previously when

[0:29:45] Trustee Maude: there have been birth closures uh saturn has lost um the ability to transfer and get over to to

[0:29:50] Trustee Maude: austin in the afternoon um last time it was for about a month and it really really impacted saturn

[0:29:57] Trustee Maude: I don't know, so...

[0:30:00] Trustee Maude: fed back a request to BC Ferries that

[0:30:01] Trustee Maude: Saturna Island be involved in the conservation

[0:30:04] Trustee Maude: process, but have not

[0:30:06] Trustee Maude: heard anything back, so I'll be following up about

[0:30:08] Trustee Maude: that today. I'm glad that

[0:30:10] Trustee Maude: they're engaging us,

[0:30:13] Trustee Maude: but hopefully

[0:30:14] Trustee Maude: we'll get Saturna in there too. So I'll leave it

[0:30:16] Trustee Maude: at that. Thank you.

[0:30:17] Trustee Patrick: Thank you very

[0:30:18] Trustee Patrick: much. I'll give my report.

[0:30:20] Trustee Patrick: I did have Gabriola

[0:30:21] Trustee Patrick: Island Local Trust Committee that I chaired

[0:30:24] Trustee Patrick: last Thursday.

[0:30:26] Trustee Patrick: Despite being a light agenda,

[0:30:27] Trustee Patrick: agenda. We did manage to go over four hours. Thanks to staff. We all soldiered through the process.

[0:30:36] Trustee Patrick: I do want to report in our public comment period, we did have one challenging racist remark.

[0:30:47] Trustee Patrick: And I can be honest, this is the second time it's happened to me in a chairing role. And

[0:30:51] Trustee Patrick: these aren't easy moments for any of us. And I have been speaking with our senior

[0:30:58] Trustee Patrick: your indigenous relations advisor. We're looking at updating some of our opening remarks. So vice

[0:31:04] Trustee Patrick: chairs, hopefully we'll have some opening comments to expand when we open public comment periods so

[0:31:12] Trustee Patrick: that we can set the stage better. And hopefully that'll be something that we can also make sure

[0:31:19] Trustee Patrick: we put into our chair training, because I think this is going to be, this is just, it's a difficult

[0:31:25] Trustee Patrick: difficult process and one that, you know, we need to be better at handling in the moment

[0:31:37] Trustee Patrick: because we do have responsibilities to provide cultural safety in our meetings. And

[0:31:46] Trustee Patrick: what that looks like, how we do it is important. So expect to see more on that coming.

[0:31:54] Trustee Patrick: They had a development permit, which has been in the works for a number of years for a steep

[0:31:58] Trustee Patrick: slope for tree cutting. We had a very interesting conversation in depth of what does development

[0:32:08] Trustee Patrick: mean, the word development, what's intended to be protected with a deep slope development permit,

[0:32:16] Trustee Patrick: and what is it? We had a very long in-depth conversation. I think the trustees, they all

[0:32:23] Trustee Patrick: thought very carefully um it's a word that isn't defined in bc government local government act

[0:32:31] Trustee Patrick: um and the local trust committee um thought that it was relevant to expand

[0:32:39] Trustee Patrick: uh the term development to include indigenous cultural sites of um so uh they did end up denying

[0:32:49] Trustee Patrick: the permit. And I think it was an interesting moment to see how we use words that were

[0:32:56] Trustee Patrick: designed at a time that excluded First Nations culture and how we can use some of our existing

[0:33:04] Trustee Patrick: policies, regulations in today's interpretation. So it was a good conversation and I encourage

[0:33:13] Trustee Patrick: encourage anyone who wants to learn to watch that. And finally, we did have another conversation

[0:33:21] Trustee Patrick: regarding obligations under Section 219 covenants. And I'll look more to CAO Brony as, again,

[0:33:31] Trustee Patrick: a question. As we develop our operational practices, what systems we have to really

[0:33:37] Trustee Patrick: manage? Are we monitoring and looking at some of the commitments and obligations that are on us

[0:33:43] Trustee Patrick: from the various covenants that we've got

[0:33:46] Trustee Patrick: across the island's trust.

[0:33:47] Trustee Patrick: So I know that was one of the directions

[0:33:50] Trustee Patrick: that the local trust committee made

[0:33:52] Trustee Patrick: was just asking staff to get update.

[0:33:53] Trustee Patrick: Where are we in the status of,

[0:33:55] Trustee Patrick: and no, it's an over decade old,

[0:34:00] Trustee Patrick: two decades old covenant

[0:34:02] Trustee Patrick: that still resides on the property with us.

[0:34:08] Trustee Patrick: So that's my report on Gabriola.

[0:34:11] Trustee Patrick: We don't have any more information for reports.

[0:34:15] Trustee Patrick: I will turn to Vice Chair Elliott for her report on the Trust Conservancy.

[0:34:24] Voice 10: Thank you, Chair.

[0:34:26] Voice 10: Okay, so Trust Conservancy, we did have a joint meeting, of course, which you all attended.

[0:34:34] Voice 10: Thank you so much.

[0:34:35] Voice 10: It was a really good discussion, mainly about mapping and resourcing all of the data that we need to support both the Conservancy and Island Stress Planning.

[0:34:51] Voice 10: Sorry, I'm still scrolling for my notes. Where did it go? There we go.

[0:34:56] Voice 10: We have a special meeting actually scheduled for August 27th and had rescheduled a meeting originally slated for October 7th.

[0:35:04] Voice 10: 7th. It is now October 3rd. So that's all been changed and posted to the website. And just a

[0:35:11] Voice 10: note, it was announced that Gemma Green accepted the role of Protected Lands Team Lead beginning,

[0:35:20] Voice 10: I guess, yesterday. Gemma has worked at the Conservancy team as the Covenant Management

[0:35:25] Voice 10: and Outreach Specialist since 2019. So we'll be very pleased to see her in this new position.

[0:35:32] Voice 10: If you recall, Trust Council directed a new team lead permanent full-time position, I believe in maybe two years ago, no, one year ago, and it's taken about a year to fill that.

[0:35:47] Voice 10: So I think that's going to provide some real needed support, especially as we go into the review of the five-year plan and engaging with nations and making sure that we're keeping track of all the protected areas that need to be managed and overseen.

[0:36:04] Voice 10: And just a note that in align with 35th anniversary celebrations, Michaela, who had previously served as the communication specialist, had registered us to host tables at three island fall fairs this year.

[0:36:24] Voice 10: So I think without a communication specialist, it might be on our board members to go to islands that they live on or nearby islands to support and amplify or co-host a table.

[0:36:40] Voice 10: if you have an idea of where um we the conservancy can have a presence at a summer or fall fair

[0:36:48] Voice 10: i think there was only three gabriola salt spring and forgive me i've forgotten the other one

[0:36:57] Voice 10: um but yeah just let us know and we can see if we could work that in to schedule make sure that

[0:37:03] Voice 10: we highlight the good work of the Conservancy. Thank you. All right.

[0:37:08] Trustee Patrick: Thank you. And I do,

[0:37:09] Trustee Patrick: again, want to really note and appreciate the chair, Lisa Gavro, for taking the time to attend

[0:37:17] Trustee Patrick: almost every local trust committee that I've been involved in and give reports on the 35th

[0:37:22] Trustee Patrick: anniversary. It's a huge time commitment. She does it with enthusiasm and a positive attitude. And

[0:37:34] Trustee Patrick: All right, Vice Chairs, we have a big section here this time for the bylaw and approval

[0:37:40] Trustee Patrick: consideration. I did look at this and study it and thought, gee, I'd group them by type,

[0:37:44] Trustee Patrick: but I think it'll be best just to proceed in the order that they're in the agenda package.

[0:37:51] Trustee Patrick: So I'll look to, I think, Stefan Cermak, you're going to be on side here to move this quickly if

[0:37:58] Trustee Patrick: we have any questions or comments. And with that, we're going to jump right into the first one at

[0:38:04] Trustee Patrick: 7.1 this is denman island local trust committee proposed bylaw number 258 repeal of meeting

[0:38:10] Trustee Patrick: procedure bylaw request for decision uh director sermac you can talk us through this one i think

[0:38:15] Trustee Patrick: we won't have to repeat it much as we go through the others but uh go for it

[0:38:20] Voice 6: excuse me madam chair

[0:38:22] Voice 6: thank you everybody um so you have before you denman uh bylaw number 258 also in the agenda

[0:38:27] Voice 6: package you have denman laschiti maine north bender salt spring and saturna bylaws repealing

[0:38:34] Voice 6: procedures. So I'm just going to summarize them in general. And then of course, you can hit them

[0:38:40] Voice 6: when they come in order. And that is on June 25th, 2025, Trust Council adopted meeting procedure

[0:38:47] Voice 6: bylaw number 197. The Trust Council meeting procedure bylaw prevails over the LTC meeting

[0:38:53] Voice 6: procedures. Therefore, to avoid any administrative confusion for staff, public or elected officials,

[0:39:01] Voice 6: officials, the LTCs are submitting this bylaw to repeal the old bylaw and remove them completely

[0:39:07] Voice 6: off the books. It's just a bit of tidy administrative work before you, and staff

[0:39:11] Voice 6: recommend proceeding with approving the bylaws. All

[0:39:16] Trustee Patrick: right. Thank you very much. I'm going to look

[0:39:18] Trustee Patrick: to the vice chairs of each of these committees to make these motions, and with this, I'll look to

[0:39:24] Trustee Patrick: Vice Chair Maude, unless anyone has any questions.

[0:39:28] Trustee Maude: Fair and equitable. Thank you. I will move that

[0:39:32] Trustee Maude: of the Islands Trust Executive Committee approved

[0:39:33] Trustee Maude: Denman Island Local Trust Committee bylaw number 258

[0:39:36] Trustee Maude: cited as Denman Island Local Trust Committee

[0:39:39] Trustee Maude: meeting procedures bylaw repeal bylaw number 258, 2025

[0:39:42] Trustee Maude: in accordance with section 27 of the Islands Trust Act.

[0:39:46] Trustee Patrick: Is there a second to this motion?

[0:39:48] Trustee Patrick: Seconded by Vice Chair Peterson.

[0:39:50] Trustee Patrick: Any discussion?

[0:39:52] Trustee Patrick: I will call the vote.

[0:39:53] Trustee Patrick: All those in favor?

[0:39:57] Trustee Patrick: And that carries.

[0:39:59] Trustee Patrick: All right, thank you very much, Vice Chairs.

[0:40:02] Trustee Patrick: We'll move on to 7.2.

[0:40:04] Trustee Patrick: This is Gabriola Island Local Trust Committee

[0:40:06] Trustee Patrick: Bylaw number 320, Request for Decision.

[0:40:10] Trustee Patrick: Again, turn over to Director Cermak.

[0:40:15] Voice 6: Thank you again, Chair.

[0:40:17] Voice 6: Let me just find my notes here.

[0:40:19] Trustee Patrick: Page 39 of the agenda package for folks.

[0:40:24] Voice 6: There it is.

[0:40:28] Voice 6: Galeano.

[0:40:28] Voice 6: Why did I put Gabriel in there?

[0:40:31] Voice 6: I can prove Galeano commitment by...

[0:40:33] Voice 6: Oh, the Ben Bylaw.

[0:40:35] Voice 6: My

[0:40:35] Voice 1: goodness, I'm too far ahead.

[0:40:36] Voice 1: Go

[0:40:36] Voice 6: ahead. I'm so sorry. You did say the right agenda package, and I'm launching into it.

[0:40:41] Voice 6: Over-prepared, I suspect.

[0:40:42] Voice 6: Okay, so again, there's three of these bylaws in your package, Gabriola, Gambier, North Pender.

[0:40:49] Voice 6: And it is bylaws amending, the bylaw enforcement notice bylaw for each, as we call them, the BEND bylaws.

[0:40:58] Voice 6: Various amendments were made to the contravention schedules, as noticed in there, including what is new is a penalty for failure to obtain a development permit within an adopted development permit area.

[0:41:10] Voice 6: The LTCs have considered these.

[0:41:12] Voice 6: They recommend approval, as do staff.

[0:41:14] Voice 6: And Manager Dingman is standing by if you have any specific questions you'd like to ask about the bylaw themselves that he helped craft.

[0:41:25] Trustee Patrick: If there are no questions, this would be my motion to make, I guess.

[0:41:32] Trustee Patrick: A little unorthodox, but I'm going to actually turn to Vice Chair Peterson to make this one.

[0:41:37] Trustee Patrick: So as chair, I try to avoid these making motions.

[0:41:40] Trustee Patrick: So go ahead, Vice Chair Peterson.

[0:41:43] Voice 4: All right, then.

[0:41:44] Voice 4: I move that the Islands Trust Executive Committee approve Gabriola Island Local Trust Committee

[0:41:50] Voice 4: Committee By-law No. 320, cited as Gabriela Island,

[0:41:54] Voice 4: a Local Trust Committee By-law Enforcement Notification By-law No. 263-2011,

[0:42:02] Voice 4: Amendment No. 1-2024, in accordance with Section 27 of the Islands Trust Act.

[0:42:07] Trustee Patrick: Is there a second to this motion?

[0:42:09] Trustee Patrick: Seconded by Vice-Chair Maud.

[0:42:10] Trustee Patrick: Any discussion?

[0:42:11] Trustee Patrick: All the vote.

[0:42:13] Trustee Patrick: All those in favor, raise your hands.

[0:42:17] Trustee Patrick: And that carries.

[0:42:18] Trustee Patrick: Thank you, Vice-Chairs.

[0:42:20] Trustee Patrick: Keep moving on to item 7.3.

[0:42:23] Trustee Patrick: This is the Galliano Island Local Trust Committee

[0:42:26] Trustee Patrick: bylaw number 296, request for decision,

[0:42:28] Trustee Patrick: page 49 of the agenda package.

[0:42:31] Trustee Patrick: Vice Chair Cermak, I'll give you again a,

[0:42:34] Trustee Patrick: I think you're ready for this one, so over to you.

[0:42:37] Voice 6: I am. Thank you, Cherry. I jumped one ahead.

[0:42:39] Voice 6: This is a bylaw coming to you from Galliano LTC.

[0:42:42] Voice 6: It's to amend their official community plan.

[0:42:45] Voice 6: It precedes a land use bylaw amendment,

[0:42:49] Voice 6: which will be coming to you soon. The bylaw is to amend the OCP in relation to a rezoning

[0:42:55] Voice 6: application on a specific property, and it's to permit a few uses, which is a contractor's

[0:43:01] Voice 6: workshop and yard, storage and sale of gravel, soil and aggregates, sawmilling, planing,

[0:43:06] Voice 6: and manufacturing of wood products, as well as the production and sales of cider and wine.

[0:43:11] Voice 6: In order for those uses to be permitted, the OCP needs to be amended, and this amendment

[0:43:17] Voice 6: is simply to add agriculture to the permitted uses

[0:43:21] Voice 6: and those stated uses are accessory to that.

[0:43:25] Voice 6: We did have a very keen observation

[0:43:28] Voice 6: from Vice Chair Peterson

[0:43:30] Voice 6: that Laura Patrick is listed as the contact

[0:43:33] Voice 6: for the Northern Office on page 58.

[0:43:35] Voice 6: That is not true.

[0:43:37] Voice 6: And staff are looking at fixing that.

[0:43:41] Voice 6: Our software is glitchy to say the least.

[0:43:44] Voice 6: And so I apologize, we're looking into that

[0:43:46] Voice 6: and we'll fix it as soon as we can staff assessment is that the proposed bylaws consistent with the

[0:43:52] Voice 6: islands trust policy statement and the galliano ltc or gabriel ltc agreed first nations referrals

[0:43:58] Voice 6: were completed no concerns were raised agency referrals were completed and again no concerns

[0:44:03] Voice 6: were raised the statutory processes have been satisfied and staff recommend approval

[0:44:09] Voice 6: All

[0:44:12] Trustee Patrick: right, Vice Chairs, any questions, comments? Vice Chair Elliott.

[0:44:22] Voice 10: I guess I just, I have a question about process. This proposed amendment to correct what seems to be an omission that could have been changed in 2011.

[0:44:40] Voice 10: 11, what sort of process to engage with the community and to discuss potential implications

[0:44:48] Voice 10: has been carried out?

[0:44:55] Trustee Patrick: Dr. Cermak, can you answer that

[0:44:56] Trustee Patrick: or the chair?

[0:44:57] Voice 6: The chair, well, I'll answer what I know and then I'll turn to the chair if that's okay.

[0:45:02] Voice 6: Chair Patrick?

[0:45:03] Voice 6: Yes.

[0:45:04] Voice 6: And that is, I know that it's been ongoing discussion with the rezoning application at

[0:45:09] Voice 6: various LTC meetings and the most recent in relation to this was in May the community

[0:45:16] Voice 6: information meeting and a public hearing were held whereby the community had a chance to of course

[0:45:20] Voice 6: that's the statutory process which we followed so that's a short summary if there was more to it

[0:45:25] Voice 6: perhaps the chair has more experience with that and his hand is up

[0:45:29] Trustee Patrick: all right vice chair Peterson

[0:45:34] Voice 4: yeah thank you chair as the director mentioned we did have a community information and a public

[0:45:40] Voice 4: hearing on this I think really that the nub of the issue from the staff side is

[0:45:49] Voice 4: there on page 50 around the rural policy e despite the fact that some members of

[0:45:59] Voice 4: the community are not satisfied with the decision of the local trust committee

[0:46:03] Voice 4: and would like to continue to engage post-public hearing.

[0:46:10] Voice 4: I think the local trust committee is satisfied

[0:46:12] Voice 4: that it held the due process

[0:46:16] Voice 4: and certainly was in support of advancing this.

[0:46:22] Voice 4: So sometimes we don't always get our way and that's okay,

[0:46:28] Voice 4: but we need to move on.

[0:46:29] Voice 4: That's sort of my take on that.

[0:46:31] Voice 4: The process was carried out.

[0:46:32] Voice 4: there was both of those pieces um those public engagement opportunities were held so

[0:46:42] Voice 3: thank you

[0:46:42] Trustee Patrick: um it'd be also my observation that uh while this uh amendment would allow the rezoning

[0:46:51] Trustee Patrick: to carry on the rezoning itself will be a separate application that'll have its own public processes

[0:46:56] Trustee Patrick: and comment periods and its own requirements to proof of water and other things that it must

[0:47:01] Trustee Patrick: achieve so um

[0:47:03] Voice 4: certainly yes in terms of this particular application uh that that has triggered

[0:47:08] Voice 4: this amendment um there's a number of pieces of work that the uh local trust committee has

[0:47:15] Voice 4: required that the applicant provide um amongst them the water the water studies and and some

[0:47:22] Voice 4: other bits of information so this is um although this is in preparation for that application to

[0:47:29] Voice 4: to come forward this isn't that application at this time thank

[0:47:33] Trustee Patrick: you um i have one question um

[0:47:36] Trustee Patrick: on page 51 the response from ministry staff um i thought was a very good question about expanding

[0:47:44] Trustee Patrick: non-residential uses in rural designated land um may reduce future potential and was uh encouraging

[0:47:52] Trustee Patrick: the local trust committee to consider um this policy change and how it fits in the broader

[0:47:57] Trustee Patrick: our housing needs and strategies. I'll just look to Director Cermak. I assume the local trust

[0:48:02] Trustee Patrick: committee, or even the chair, have been made aware of this response back from ministry staff?

[0:48:10] Voice 6: Indeed, to the chair, all responses are, of course, part of the public hearing, and all these would

[0:48:16] Voice 6: have been forwarded at that time to ensure that all information was before the LTC, before they

[0:48:21] Voice 6: considered a third reading.

[0:48:24] Trustee Patrick: All right, well, thank you very much. Vice Chair Elliott.

[0:48:27] Trustee Patrick: Yeah,

[0:48:30] Voice 10: I guess my only feedback in reading through this material is that uses accessory to agriculture can be resource intensive.

[0:48:48] Voice 10: And the Islands Trust is, through the policy statement work we've been working through, considering how agriculture fits within the preserve and protect mandate.

[0:49:04] Voice 10: And so there's been lots of conversation about agriculture. I'm a little less comfortable with this because agriculture as a traditional use is typically quite resource intensive, you know, clearing forests and so on.

[0:49:24] Voice 10: So I do caution us that expanding uses, and especially uses that are accessory to agriculture, may increase the intensivity of potential impactful activity.

[0:49:46] Voice 10: But it's gone through the process with the LTC.

[0:49:49] Voice 10: I don't see any reason to deny it.

[0:49:54] Voice 10: And so I think we can proceed, but I think, yeah, I am cautious around uses accessory to agriculture. Thanks.

[0:50:05] Trustee Patrick: Vice Chair Peterson?

[0:50:06] Trustee Patrick: Yeah,

[0:50:09] Voice 4: just noting in relation to the ministry note around the residential use, while the current owner has stated they don't have plans to build a residence at this time, that use is not being precluded by either this bylaw or the application that's in the stream.

[0:50:34] Voice 4: um so it's not there's actually not removal of residential um potential there and then

[0:50:42] Voice 4: the the other bit um i'll just reiterate for a chair earlier uh by cereal it's benefit um in

[0:50:49] Voice 4: terms of the resources that that is uh going to be spoken to by the the water and other um studies

[0:50:57] Voice 4: that the applicant of the specific application is being asked for and again this isn't the specific

[0:51:03] Voice 4: specific application. So these things are being considered by the local trust committee. And I

[0:51:11] Voice 4: think that's just important to note that there's a number of conditions were placed on the actual

[0:51:16] Voice 4: application, which again, this is not. Thank you, Chair.

[0:51:21] Trustee Patrick: Thank you. And also a reminder to Vice

[0:51:23] Trustee Patrick: Chairs that it's the existing policy statement, directive policies that we are turning our minds

[0:51:30] Trustee Patrick: to in this application any of these applications all right if there's no further questions i'll

[0:51:37] Trustee Patrick: turn to the chair of this committee uh vice chair peterson wishes to proceed with the resolution

[0:51:43] Trustee Patrick: all

[0:51:46] Voice 4: right i move that the islands trust executive committee approved galliano island local trust

[0:51:52] Voice 4: committee bylaw number 296 cited as galliano island official community plan bylaw number 108

[0:51:59] Voice 4: 8 1995 amendment number three 2024 in accordance with section 27 of the island's trust act

[0:52:07] Voice 4: is

[0:52:08] Trustee Patrick: there a second to this one seconded by vice chair maude is there any discussion

[0:52:12] Trustee Patrick: call the vote all those in favor please raise your hands and that carries thank you vice chairs

[0:52:23] Trustee Patrick: keep proceeding here through uh item 7.4 is gambier island local trust committee bylaw number

[0:52:30] Trustee Patrick: number 160, request for decision on page 71 of the agenda package. And I will turn to Director

[0:52:39] Trustee Patrick: Cermak, but this is the second one in the Bend by-law revisions that we just did earlier. But

[0:52:43] Trustee Patrick: Director Cermak, anything to add?

[0:52:47] Voice 6: Thank you, Chair. I have nothing to add. I gave a summary

[0:52:49] Voice 6: of the purpose of the Bend by-laws and what they're constructed of, and this is Gambier's

[0:52:54] Voice 6: version of it.

[0:52:55] Trustee Patrick: All right. Thank you. As Gambier is an island that I chair, I'm going to look to

[0:53:00] Trustee Patrick: to Vice Chair Maud to make this motion.

[0:53:02] Trustee Maude: Thank you, Chair.

[0:53:03] Trustee Maude: I'll move the Islands Trust Executive Committee approve

[0:53:06] Trustee Maude: Gambier Island Local Trust Committee By-law number 160,

[0:53:09] Trustee Maude: cited as Gambier Island Local Trust Committee

[0:53:11] Trustee Maude: By-law Enforcement Notification By-law number 116, 2011,

[0:53:16] Trustee Maude: amendment number 1, 2025,

[0:53:18] Trustee Maude: in accordance with section 27 of the Islands Trust Act.

[0:53:22] Trustee Patrick: Is there a second to this motion?

[0:53:24] Trustee Patrick: Seconded by Vice Chair Peterson.

[0:53:27] Trustee Patrick: Is there any discussion?

[0:53:28] Trustee Patrick: discussion. I'll call the vote then. All those in favor? That carries. All right. Thank you,

[0:53:36] Trustee Patrick: trustees. We're going to keep on moving through. Here we are. Item 7.5. This is Laskete Island

[0:53:43] Trustee Patrick: Local Trust Committee Proposed Bylaw No. 105, Repeal of Meeting Procedures Bylaw, Request for

[0:53:49] Trustee Patrick: Decision on page 84. I'm going to save Director Cernak some time. He just gave that discussion

[0:53:56] Trustee Patrick: earlier on the denman island um i'm going to look to uh vice chair elliott uh to make this motion

[0:54:05] Trustee Patrick: thank

[0:54:09] Voice 10: you chair i move that the island's trust executive committee approve lasquite island

[0:54:13] Voice 10: local trust committee bylaw number 105 cited as lasquite island local trust committee meeting

[0:54:18] Voice 10: procedures repeal bylaw number 105 2025 in accordance with section 27 of the island's

[0:54:25] Voice 10: Trust Act. Is

[0:54:26] Trustee Patrick: there a second to this motion? Seconded by Vice Chair

[0:54:29] Trustee Patrick: Maud. Any discussion? Vice Chair Elliott.

[0:54:34] Voice 10: Just want to note that this one did

[0:54:38] Voice 10: cause a bit of discussion. If you read through the report

[0:54:42] Voice 10: Liskety Island had a project to amend its

[0:54:46] Voice 10: meeting procedure bylaw as recently as 2022.

[0:54:52] Voice 10: So this is not a

[0:54:53] Voice 10: shall i say popular um move but comparing the local trust committee or the trust council

[0:55:03] Voice 10: meeting procedure bylaw with it's the liskiti local trust committee bylaw there was no significant

[0:55:09] Voice 10: difference um really it just clarifies and brings it into um alignment with um with other best

[0:55:19] Voice 10: best practices. So I don't think the Liskety community is losing anything. But thank you.

[0:55:23] Voice 10: It was not an easy decision.

[0:55:25] Trustee Patrick: Thank you very much, Vice Chair Peterson.

[0:55:29] Voice 4: Well, I'll just add to that, that despite the real changes were around the delegation section

[0:55:37] Voice 4: that we had spent some time trying to tailor to the desires of the community. But all of that

[0:55:46] Voice 4: That being moot because the trust council bylaw overrides the local one.

[0:55:52] Voice 4: So really pointless to dwell on that, although that doesn't mean people won't, including myself.

[0:56:04] Voice 4: But the repeal makes sense.

[0:56:07] Voice 4: All right.

[0:56:09] Trustee Patrick: Well, thank you very much.

[0:56:10] Trustee Patrick: And you've heard the discussion.

[0:56:12] Trustee Patrick: I'll call the vote then.

[0:56:13] Trustee Patrick: All those in favor, raise your hands.

[0:56:19] Trustee Patrick: Lower your hands.

[0:56:22] Trustee Patrick: any opposed that carries okay we keep on moving item 7.6 is main island local trust committee

[0:56:32] Trustee Patrick: proposed bylaw number 198 repeal of meeting procedures bylaw request for decision on page

[0:56:37] Trustee Patrick: 93 of the agenda package going to again look to the chair of this committee uh vice chair elliott

[0:56:44] Trustee Patrick: thank

[0:56:47] Voice 10: you chair i move that the islands trust executive committee approve main island local

[0:56:50] Voice 10: trust committee bylaw number 198 cited as main island local trust committee meeting procedures

[0:56:55] Voice 10: procedures repeal bylaw number 198 2025 in accordance with section 27 of the

[0:57:00] Voice 10: islands trust act second

[0:57:03] Trustee Patrick: to this motion seconded by vice chair mod is there any

[0:57:07] Trustee Patrick: discussion all about all those in favor raise your hands that carries thank you

[0:57:14] Trustee Patrick: vice chairs i keep on moving here this is um this is item 0.7.1 main island

[0:57:20] Trustee Patrick: local trust committee proposed bylaw number 199 public notification bylaw

[0:57:26] Trustee Patrick: Request for Decision, page 98.

[0:57:30] Trustee Patrick: This is the first, is it not, of these, so I'll turn to Director Cermak.

[0:57:39] Voice 6: Thank you, Chair.

[0:57:40] Voice 6: The Public Notification By-law, yes, first of three.

[0:57:44] Voice 6: I've made North Pender to turn it today.

[0:57:47] Voice 6: So we have background that local trust committees have the authority enabled

[0:57:52] Voice 6: through adopted by-law to adopt public notice by-laws

[0:57:56] Voice 6: which specify public notice methods. The LTCs must consider public notice principles of reliability,

[0:58:03] Voice 6: suitability, and accessibility when doing so. That was done in all three circumstances and

[0:58:08] Voice 6: using the above principles, the LTCs are forwarding the bylaws using or recommending,

[0:58:14] Voice 6: proposing I should say, the Islands Trust website and publishing on an Islands Trust social media

[0:58:19] Voice 6: media page as per the attached bylaw.

[0:58:22] Voice 6: So what that means is that we no longer, through Maine, North Penn, or Saterna, will no longer

[0:58:31] Voice 6: be using print media as a means for publishing notifications.

[0:58:37] Voice 6: This simplifies administrative processes and reduces costs by removing the need to advertise

[0:58:43] Voice 6: in the print newspaper.

[0:58:44] Voice 6: And did a quick search, thanks to the help of the finance team, how much do we spend

[0:58:48] Voice 6: on notifications in the driftwood.

[0:58:51] Voice 6: Last year, we spent over $16,000

[0:58:54] Voice 6: putting up public notifications

[0:58:56] Voice 6: and just slightly over 7,000 of that

[0:58:59] Voice 6: was for Salt Spring Island.

[0:59:01] Voice 6: So that means $9,000

[0:59:03] Voice 6: for the remaining Southern Gulf Islands.

[0:59:06] Voice 6: So this will help reduce some of that budget.

[0:59:09] Voice 6: And again, a tidy bit of business

[0:59:11] Voice 6: on our administrative team

[0:59:13] Voice 6: to bring this proposal to you.

[0:59:17] Trustee Patrick: Thank you, Director.

[0:59:18] Trustee Patrick: Director. There are no questions on this. I'm going to, again, turn to the Chair of

[0:59:23] Trustee Patrick: Maine Island to make this motion. Vice Chair Elliott.

[0:59:31] Voice 10: Thank you, Chair. I move that the Islands Trust Executive Committee approve Maine Island

[0:59:35] Voice 10: Local Trust Committee Bylaw No. 199, cited as Maine Island Local Trust Committee Public

[0:59:40] Voice 10: Notification Bylaw No. 199-2025, in accordance with Section 27 of the Islands Trust Act.

[0:59:47] Trustee Patrick: Is there a second to this motion? Seconded by Vice Chair Peterson.

[0:59:51] Trustee Patrick: Any discussion? I will call the vote. All those in favour, raise your hands. That carries.

[1:00:01] Trustee Patrick: all right vice chairs moving right along we're at 7.8 this is north pender island local trust

[1:00:07] Trustee Patrick: committee proposed bylaw number uh 230 request for decision this is a second of the or another

[1:00:15] Trustee Patrick: one of the ben bylaw notifications but then i'm going to turn to the chair of uh north pender

[1:00:21] Trustee Patrick: vice chairman thank

[1:00:23] Trustee Maude: you chair um i'll move that the island's trust executive committee approved

[1:00:27] Trustee Maude: approve North Pender Island Local Trust Committee

[1:00:29] Trustee Maude: bylaw number 230,

[1:00:31] Trustee Maude: Senator North Pender Island Local Trust Committee

[1:00:34] Trustee Maude: bylaw enforcement notification bylaw number 188, 2011,

[1:00:38] Trustee Maude: amendment number 1, 2022,

[1:00:40] Trustee Maude: in accordance with section 27 of the Islands Trust Act.

[1:00:43] Trustee Patrick: Is there a second?

[1:00:44] Trustee Patrick: Seconded by Vice Chair Peterson.

[1:00:46] Trustee Patrick: Any discussion?

[1:00:48] Trustee Patrick: All the vote.

[1:00:49] Trustee Patrick: All those in favor?

[1:00:51] Trustee Patrick: And that carries.

[1:00:53] Trustee Patrick: Thank you.

[1:00:54] Trustee Patrick: 7.9, North Pender Island Local Trust Committee

[1:00:57] Trustee Patrick: proposed bylaw number 238 repeal of meeting procedure bylaw request for decision on 115

[1:01:04] Trustee Patrick: of the agenda package again over to you vice chair maud thank

[1:01:08] Trustee Maude: you again chair i'll move the

[1:01:10] Trustee Maude: island executive committee approved north pender island local trust committee bylaw number 238

[1:01:15] Trustee Maude: cited as north pender island local trust committee meeting procedure bylaws repealed bylaw number 238

[1:01:22] Trustee Maude: 2025 in accordance with section 27 of the island's draft act

[1:01:26] Trustee Patrick: second seconded by vice chair peterson

[1:01:29] Trustee Patrick: any discussion call the vote all those in favor that carries thank you now we're at 7 10 another

[1:01:39] Trustee Patrick: north pender island a local trust committee proposed bylaw number 239 public notification

[1:01:45] Trustee Patrick: bylaw request for decision on page 122 of the agenda package and over to you again vice chair

[1:01:50] Trustee Patrick: Chair Maud.

[1:01:51] Trustee Maude: Thank you again, Chair.

[1:01:53] Trustee Maude: I'll move that the Island's Trust Executive Committee

[1:01:55] Trustee Maude: approve North Pender Island Local Trust Committee

[1:01:57] Trustee Maude: bylaw number 239,

[1:01:59] Trustee Maude: cited as North Pender Island Local Trust Committee

[1:02:01] Trustee Maude: Public Notification Bylaw number 239-2025

[1:02:04] Trustee Maude: in accordance with Section 27 of the Island's Trust Act.

[1:02:08] Trustee Patrick: Is there a second?

[1:02:10] Trustee Patrick: Seconded by Vice Chair Peterson.

[1:02:12] Trustee Patrick: Any discussion?

[1:02:14] Trustee Patrick: Call the vote.

[1:02:15] Trustee Patrick: All those in favor?

[1:02:18] Trustee Patrick: And that carries.

[1:02:21] Trustee Patrick: Okay, we're at 7-11.

[1:02:24] Trustee Patrick: salt spring island local trust committee proposed bylaw number 547 repeal of meeting procedure by

[1:02:30] Trustee Patrick: request for decision on page 129 over to vice chair peterson i

[1:02:37] Voice 4: move that the islands trust

[1:02:39] Voice 4: executive committee approve salt spring island local trust committee bylaw number 547 cited as

[1:02:44] Voice 4: salt spring island local trust committee meeting procedures repeal bylaw number 547 2025 in

[1:02:51] Voice 4: in accordance with Section 27 of the Islands Trust Act.

[1:02:54] Voice 4: Is there a second?

[1:02:57] Trustee Patrick: Seconded by Vice Chair Elliott.

[1:02:58] Trustee Patrick: Any discussion?

[1:03:01] Trustee Patrick: All the vote.

[1:03:02] Trustee Patrick: All those in favor, raise your hands.

[1:03:04] Trustee Patrick: And that carries.

[1:03:06] Trustee Patrick: Okay.

[1:03:07] Trustee Patrick: 7-12.

[1:03:09] Trustee Patrick: Saterna Island Local Trust Committee Proposed Bylaw No. 144,

[1:03:12] Trustee Patrick: Repeal of Meeting Procedure Bylaw, Request for Decision on page 135.

[1:03:16] Trustee Patrick: Over to Vice Chair Maud.

[1:03:18] Trustee Maude: Thank you again.

[1:03:19] Trustee Maude: I'll move that the Islands Trust Executive Committee

[1:03:21] Trustee Maude: approve Saturna Island Local Trust Committee

[1:03:23] Trustee Maude: bylaw number 144, cited

[1:03:26] Trustee Maude: as Saturna Island Local Trust Committee

[1:03:27] Trustee Maude: meeting procedures bylaw repeal

[1:03:29] Trustee Maude: bylaw number 144-2025

[1:03:31] Trustee Maude: in accordance with section 27

[1:03:33] Trustee Maude: of the Island's Trust Act. Is there a

[1:03:35] Trustee Maude: second? Seconded by

[1:03:38] Trustee Patrick: Vice Chair Elliott. Any discussion?

[1:03:41] Trustee Patrick: Call the vote. All those

[1:03:43] Trustee Patrick: in favor, raise your hands.

[1:03:45] Trustee Patrick: That carries.

[1:03:48] Trustee Patrick: And last

[1:03:50] Trustee Patrick: but not least of this section, 7.13

[1:03:52] Trustee Patrick: three saturn island local trust committee proposed bylaw number one four five public

[1:03:56] Trustee Patrick: notification bylaw request for decision on page 142 and vice chair mod at

[1:04:03] Trustee Maude: long last we reach the

[1:04:05] Trustee Maude: end i will move that the island's trust executive committee approves saturn island local trust

[1:04:09] Trustee Maude: committee bylaw number one four five decided saturn island local trust committee public

[1:04:14] Trustee Maude: notification bylaw number one four five twenty twenty five in accordance with section 27 the

[1:04:18] Trustee Maude: the honest trust act is there a second this one uh vice chair

[1:04:21] Trustee Patrick: peterson any discussion i will call

[1:04:26] Trustee Patrick: about all those in favor raise your hands and that too carries so thank you vice chairs for

[1:04:32] Trustee Patrick: getting us through this section and thank you staff for bringing in a pile of bylaws and getting

[1:04:38] Trustee Patrick: those uh to this stage so thank you um now we have item eight i'm going to keep moving please

[1:04:48] Trustee Patrick: anyone bring to my attention if we need breaks otherwise i'm going to keep marching through the

[1:04:52] Trustee Patrick: agenda we have uh 8.1.1 which is the draft september trust council three-day schedule on

[1:04:59] Trustee Patrick: page 149 of the agenda package will that be you uh ceo brony yes

[1:05:06] Voice 7: thank you chair so this is our

[1:05:09] Voice 7: first cut at the three-day schedule we'll be meeting on gabriola um from the 16th to the 18th

[1:05:15] Voice 7: nothing hugely significant in this in this first draft i'll just note that based on

[1:05:20] Voice 7: discussion particularly in the last two we've made sure to put the financial employee services piece

[1:05:27] Voice 7: on the thursday morning so that discussions around the other program areas and and priorities of work

[1:05:33] Voice 7: can inform any conversation that goes into the the preliminary discussion around around budget

[1:05:38] Voice 7: priorities we think that structure works well and maybe i'll we do have the one field trip

[1:05:44] Voice 7: noted there as well on the

[1:05:47] Voice 7: Wednesday over lunch going

[1:05:48] Voice 7: to the makerspace on

[1:05:50] Voice 7: Gabriola, which I gather you

[1:05:52] Voice 7: Trust Council visited previously

[1:05:54] Voice 7: when it was just in development, and so it is now

[1:05:56] Voice 7: up and running, and so pay them a visit.

[1:05:59] Voice 7: Yeah, I'll invite

[1:06:00] Voice 7: Alexandra to

[1:06:02] Voice 7: note anything that I may have missed of significance.

[1:06:05] Voice 7: Thank you. Alexandra,

[1:06:08] Trustee Patrick: anything else?

[1:06:10] Voice 8: Nothing to note, just that

[1:06:12] Voice 8: CAO said this is first draft.

[1:06:17] Trustee Patrick: All right. Vice Chair

[1:06:18] Trustee Patrick: is questions comments suggestions uh vice chair peterson oh

[1:06:32] Voice 4: my mute there um just noting this

[1:06:35] Voice 4: draft shows trustee round table as the last item um just reflecting what i have heard in the past

[1:06:45] Voice 4: from trustees um that value the the the round table um that when it goes at the end uh typically

[1:06:55] Voice 4: we start losing some trustees by Thursday morning.

[1:07:00] Voice 4: So for full participation may not be the best location,

[1:07:05] Voice 4: but just noting that.

[1:07:09] Trustee Patrick: I'll go ahead and say opening.

[1:07:11] Voice 7: Yeah. Thank you, chair. I think, yeah,

[1:07:12] Voice 7: we've slotted it in there for the time being.

[1:07:15] Voice 7: We'll see as we start to flesh out the substance of the rest of the agenda,

[1:07:20] Voice 7: how, you know,

[1:07:20] Voice 7: if there's an opportunity to fit it in earlier where we have a little,

[1:07:23] Voice 7: we have a window, then we'll look at that. Yeah.

[1:07:25] Voice 7: I know it's ideally we're not leaving it till the very end, but we also want to make sure that we get through the most substantive business on the on the first two days in particular.

[1:07:34] Voice 7: But we will look to to fit it in earlier as possible.

[1:07:41] Trustee Patrick: I know my only observation is I know we've taken off the section of sort of reporting on the various organizations or partnerships that we have.

[1:07:52] Trustee Patrick: have. While I know generally I support that, but sometimes there are questions and needs

[1:08:02] Trustee Patrick: to report on some of that. Should that be confined into the trustee roundtable or how

[1:08:08] Trustee Patrick: could we address allowing questions on those types of reports or at least the sharing of

[1:08:13] Trustee Patrick: those reports?

[1:08:16] Voice 7: Yeah, Alexandra, I can't recall if we've discussed this. I think that can be a part

[1:08:20] Voice 7: of the consent agenda items too by that front end but I know they're there

[1:08:27] Voice 7: sometimes a desire to ask questions and so we'll look at how we can make sure

[1:08:31] Voice 7: that we allow for time for that okay

[1:08:33] Trustee Patrick: okay great any other comments then so

[1:08:41] Trustee Patrick: this is just basically for information and a chance to for early feedback at

[1:08:44] Trustee Patrick: this time so yeah

[1:08:45] Voice 7: I see trustee Elliott's hand thank

[1:08:48] Trustee Patrick: you for the vice

[1:08:53] Voice 10: Hi. Yeah, thanks. If we have a special speaker, and I've been working with Director Frater on this, how much time are we looking to allot? Like an hour, 45 minutes? Do we have room for that?

[1:09:07] Voice 7: Yes, I believe Alexandra is working with Director Frater on firming up that and where we would accommodate that within the agenda. Alexandra, do you have anything to add on the speaker piece?

[1:09:22] Voice 8: roughly we allow 45 minutes to an hour uh for presenters and we do have uh that slotted in

[1:09:29] Voice 8: uh on the back end just waiting for confirmation all

[1:09:35] Trustee Patrick: right great well thank you very much and i

[1:09:40] Trustee Patrick: look forward to seeing the next iteration a little firmer in the next uh that we see it so

[1:09:47] Trustee Patrick: So thank you, Vice Chairs, for going to keep on moving through our agenda.

[1:09:53] Trustee Patrick: We go all the way to item 9.2.1.1, which is the 2025 Union of B.C. Municipalities Staff Meeting Requests, Request for Decision on page 150.

[1:10:08] Trustee Patrick: Again, this is C.A. O'Bronie.

[1:10:10] Voice 7: Yes, thank you, Chair.

[1:10:12] Voice 7: So, as always, we have a window to request meetings with ministry staff and staff from provincial agencies and commissions and crown corporations.

[1:10:21] Voice 7: Those requests are due in on August the 20th.

[1:10:24] Voice 7: And so we'll be seeking direction from you today on which meetings you would like to seek.

[1:10:29] Voice 7: The one that we had noted as a potential option based on your past interest was with BC Housing.

[1:10:37] Voice 7: And I've also flagged in the report there that BC Assessment has also set up a separate process, but that's primarily an administrative piece, just their processes outside of the registration for the other agencies.

[1:10:52] Voice 7: but the timeline is roughly the same it's it's two days later and

[1:10:55] Voice 7: i know uh vice chair elliott

[1:10:57] Voice 7: has already flagged off the top that potential interest in meeting with i believe it would be

[1:11:02] Voice 7: water land and resource stewardship around the uh aquaculture license of occupation piece

[1:11:09] Voice 7: so certainly if you want us to put forward that request we can do that and we'd welcome any others

[1:11:14] Voice 7: that you might want us to seek a meeting for vice

[1:11:18] Trustee Patrick: chairs vice chair peterson well

[1:11:22] Voice 4: on that last piece

[1:11:23] Voice 4: I think that Crown lease tenures, not only just in that specific aquaculture, but I think in the broader scope across the Islands Trust area, certainly of keen interest to islands and islanders.

[1:11:40] Voice 4: And I think delving into a discussion on that would be useful.

[1:11:47] Voice 4: Just, I know our agreements are rather old, but I think it would be worth taking some time to sit down with them and just sort of maybe, if necessary, remind them what, you know, of our mandate and how that differs from most of the other areas of the province where they're operating these lease opportunities.

[1:12:13] Voice 4: opportunities.

[1:12:15] Trustee Patrick: Thank you, Vice Chair Peterson. I would also say in that relationship is

[1:12:19] Trustee Patrick: understanding their consultation process, in particular with First Nations, because

[1:12:25] Trustee Patrick: we're put in awkward positions when a First Nation tells us that they have not been consulted,

[1:12:30] Trustee Patrick: but it's not our process. So I think better understandings of what they're doing and how

[1:12:35] Trustee Patrick: they're determining their consultation and communicating that, especially back to us

[1:12:43] Trustee Patrick: when we have other permits that could be associated with the Crown lease referral.

[1:12:51] Trustee Patrick: I know we had talked about, I know we looked at getting a meeting with Minister Herbert

[1:12:58] Trustee Patrick: about potentially having a priority action in the ADRIFA action plan.

[1:13:05] Trustee Patrick: Would we not want to coordinate with staff a conversation on that as well?

[1:13:13] Voice 7: Yeah, we could.

[1:13:14] Voice 7: And interestingly enough, we were notified that that request has been forwarded to Water, Land and Resource Stewardship as well.

[1:13:23] Voice 7: I'm not sure why they made that determination, that that would fit better with Walrus.

[1:13:28] Voice 7: But that ministerial request has gone there.

[1:13:31] Voice 7: I think, to be candid, that probably reduces the likelihood that we'll get a meeting with the minister on that topic.

[1:13:38] Voice 7: um so we can certainly put forward one that would be um related to ministry of indigenous

[1:13:44] Voice 7: relations and reconciliation on the staff side um to explore that conversation thank you

[1:13:53] Trustee Patrick: thank

[1:13:54] Voice 10: you apologies my internet connection um so my three actually four key areas

[1:14:04] Voice 10: is would be housing uh crown lease 10 years definitely um potentially ministry of forest

[1:14:13] Voice 10: regarding heritage protection but this is yeah i'll get into that in a minute and the ministry

[1:14:20] Voice 10: of health uh to follow up on our request last year regarding the composting toilet regulations

[1:14:27] Voice 10: So for housing, there might be two different approaches or topics.

[1:14:35] Voice 10: I think it's good to explore BC Housing's intentions for the trust area, and then on the other side to communicate to the findings of the Tiny Homes Project in the trust area, that there seems to be a willingness from at least one local government to permit tiny homes on wheels.

[1:14:56] Voice 10: there's so much work going on in housing um yeah i think advancing this in a technical meeting

[1:15:07] Voice 10: or with maybe i don't know if the deputy minister is too high up but somebody at the director or

[1:15:14] Voice 10: level um with the tiny homes project might be a good thing heritage protection uh we could talk

[1:15:25] Voice 10: talk about that a bit more with the update to the HCA and the potential for Islands Trust to be

[1:15:32] Voice 10: engaged in that but I think what the HCA Transformation Project is not addressing is

[1:15:40] Voice 10: access to mapping data that identifies areas sites of significance for First Nations

[1:15:49] Voice 10: And so how can the Islands Trust support the HCA Transformation Project? How can we work with Ministry of Forests to clarify areas of high archaeological potential that may not be listed as an ARC site, and yet it's known to be a significant site for whatever reason?

[1:16:17] Voice 10: And we need a process to engage with nations on their consideration of how to protect those sites, even before changes to the HCA.

[1:16:33] Voice 10: So I'm not sure how that fits.

[1:16:38] Voice 10: And then for the health, so the request last or the resolution last year came back, the response from the Ministry of Health.

[1:16:49] Voice 10: I'll just read the third paragraph here. Ministry of Health recognizes that guidance documents require periodic review to stay current with scientific knowledge and best practices. As such, the ministry will add review of the Manual of Composting Toilet and Greywater Practice to its ongoing work plan.

[1:17:05] Voice 10: so that's a positive um it recognized the potential need for review i would just say

[1:17:14] Voice 10: we could follow up and ask how is that going is it actually on a work plan and how can we

[1:17:20] Voice 10: report back to residents um or what is the scope of that potential review thanks

[1:17:27] Trustee Patrick: all right thank

[1:17:29] Trustee Patrick: you uh when you were talking about housing it reminded me as well as we have that outstanding

[1:17:33] Trustee Patrick: We did write and ask about the housing needs assessment calculations for rule.

[1:17:40] Trustee Patrick: So I think that would be another topic under housing.

[1:17:43] Trustee Patrick: Vice Chair Peterson.

[1:17:46] Voice 4: Yeah, again, under housing, I know we joined with other rural coastal communities

[1:17:55] Voice 4: communities requesting that BC Housing consider a rural model that's scaled to the needs of the

[1:18:04] Voice 4: smaller rural communities in which we live in and and operate and I think that's a topic it'd be at

[1:18:11] Voice 4: least nice to be able to ask whether they have made any consideration on that that piece I believe

[1:18:20] Voice 4: of strathcona regional district that spearheaded that um that initiative to bring through uh

[1:18:27] Voice 4: um and and i believe that yes the executive committee did uh support that and uh um so

[1:18:36] Voice 4: there was that piece um i don't know and maybe staff can advise whether it's worth sitting down

[1:18:46] Voice 4: uh down with the um uh housing municipal affairs uh uh just around a policy statement uh process

[1:18:56] Voice 4: update uh certainly we want to have the opportunity to at some point have a conversation

[1:19:02] Voice 4: with them uh about uh when we get through the public process and um uh trying to smooth the

[1:19:11] Voice 4: away, if at all possible. So I would take staff advice on that piece. Whether now is a good time

[1:19:18] Voice 4: or later, I call like early and often it's my sort of approach. And then finally, I had a note on

[1:19:29] Voice 4: the Ministry of Transportation. There are so many things that are tied up in the islands with the

[1:19:37] Voice 4: The BC Ferries and the Ministry of Transport, of course, they do like to play the shuttle game there.

[1:19:47] Voice 4: But there are pieces that are clearly Ministry of Transport, especially when we look at the infrastructure access for active transportation at the ferries, which tends to be a bottleneck.

[1:20:07] Voice 4: and it would be really nice if Ministry of Transport and BC Ferries

[1:20:13] Voice 4: would be willing to sit down with Islands Trust

[1:20:15] Voice 4: and talk about how we might do some long-term planning.

[1:20:19] Voice 4: We have these aging infrastructures.

[1:20:23] Voice 4: The current approach feels a little bit slapdash,

[1:20:29] Voice 4: and um and uh just an opportunity to emphasize that ferries for um residents in the island's

[1:20:38] Voice 4: trust area are not just uh it's not just a matter of conveniences or vital vital lifelines

[1:20:45] Voice 4: so all of those there's a lot of elements but really about um if seeing if we can convince

[1:20:53] Voice 4: the ministry to to sit down with bc ferries and us and look at some long-term planning

[1:20:58] Voice 4: and uh there are parts of it that like as i say the infrastructure bits that are clearly in the

[1:21:05] Voice 4: jurisdiction of the ministry um and i think it's worth at least trying to have the conversation

[1:21:13] Trustee Patrick: all right well we have lots of topics here these are 30 minute meetings with the exception of 20

[1:21:18] Trustee Patrick: minutes for transportation um and we also have a conference to attend and staff to prepare the the

[1:21:24] Trustee Patrick: notes and things for us to be most uh effective in these meetings so i think we need to make some

[1:21:30] Trustee Patrick: some decisions to focus our work

[1:21:34] Trustee Patrick: so that we don't kind of do the shotgun approach

[1:21:37] Trustee Patrick: and we want to do a good job in these meetings.

[1:21:40] Trustee Patrick: So I'll maybe look to see, Obroni,

[1:21:43] Trustee Patrick: do you have any thoughts on what you've heard

[1:21:45] Trustee Patrick: and what you would maybe think about for organizing this?

[1:21:51] Voice 7: I think clearly there's an interest on the housing side.

[1:21:55] Voice 7: I think there's just a question of where do you want,

[1:21:57] Voice 7: do you want to focus on the ministry and or BC housing

[1:22:00] Voice 7: and where do you think you'll get the greatest value

[1:22:02] Voice 7: from that conversation?

[1:22:05] Voice 7: The water, land and resource stewardship piece

[1:22:07] Voice 7: around the groundland 10 years.

[1:22:10] Voice 7: That's a bit related to the ministerial request

[1:22:12] Voice 7: we also submitted that has gone their way on that topic,

[1:22:17] Voice 7: but doesn't hurt to duplicate.

[1:22:20] Voice 7: If you aren't confident you'll get the minister's meeting,

[1:22:23] Voice 7: then there's a greater potential

[1:22:25] Voice 7: of getting the staff meeting.

[1:22:26] Voice 7: meeting. On the policy statement process question, I don't know that there's value in us trying to

[1:22:36] Voice 7: engage with them at UBCM. I think we have had on the staff side a preliminary conversation with

[1:22:42] Voice 7: ministry staff about that. We also have the letter from Chair Patrick to the new minister

[1:22:47] Voice 7: requesting a meeting. I think that if that happens, that's a good avenue to raise that as

[1:22:52] Voice 7: well and we can continue to engage with ministry staff um i would say our initial conversation um

[1:22:59] Voice 7: left the door open for us to have a bit more of a conversation with them on the staff side once

[1:23:03] Voice 7: we got through first reading and closer so we can do that follow-up on the staff side as well

[1:23:11] Voice 7: in transportation i think i would suspect there is probably great demand and limited appetite to

[1:23:21] Voice 7: to engage in a conversation specifically related to ferries.

[1:23:25] Voice 7: But if it's related,

[1:23:27] Voice 7: if it's framed around the sort of broader infrastructure challenge on the

[1:23:30] Voice 7: islands, then there may be some value in that.

[1:23:32] Voice 7: All

[1:23:35] Trustee Patrick: right. So I'm hearing from you recommendations for the housing.

[1:23:40] Trustee Patrick: Yeah.

[1:23:42] Trustee Patrick: The, did you say the crown referral?

[1:23:44] Trustee Patrick: I

[1:23:45] Voice 7: would say housing the crown referral. Sorry,

[1:23:48] Voice 7: on the forest one as well, appreciating the intent,

[1:23:53] Voice 7: but I suspect we would be kind of redirected just to the engagement process

[1:23:59] Voice 7: that's, that's ongoing. And I appreciate, Vice-Chair Elliott,

[1:24:02] Voice 7: you're looking at how do we more broadly support it beyond the scope of that

[1:24:06] Voice 7: project. But I would say, I would say housing,

[1:24:10] Voice 7: the Crown land referrals, and then we can also,

[1:24:14] Voice 7: and we can also revisit the MER conversation in terms of reconciliation and

[1:24:20] Voice 7: co-governance.

[1:24:21] Voice 7: yeah

[1:24:21] Trustee Patrick: all right uh vice chairlain are you back with us yeah

[1:24:27] Voice 10: thanks apologies i i caught most of that

[1:24:29] Voice 10: um but if i could just add so if none of the ministry meeting requests are approved can we

[1:24:39] Voice 10: turn those into um requests for ministry staff i

[1:24:46] Voice 7: think that's what

[1:24:46] Voice 10: last year yeah

[1:24:49] Voice 7: we can do and

[1:24:50] Voice 7: And so we can, and we've, I mean, some of the ones that we've just talked about are kind of already taking us down that path.

[1:24:57] Voice 7: We don't always know in advance, but we should hopefully know on the minister's meeting requests.

[1:25:03] Voice 7: I know there was a, we did receive a request yesterday from Water, Land and Resource Stewardship from staff,

[1:25:09] Voice 7: just to get a bit more clarity on what we might be looking for out of that request.

[1:25:13] Voice 7: And so we'll be following up to provide that clarity as well.

[1:25:16] Voice 7: but yes we can we can kind of double down and make those into staff requests as well all right

[1:25:25] Trustee Patrick: vice chairs um would uh so staff are suggesting limiting it to i guess three is that uh

[1:25:37] Trustee Patrick: i think that

[1:25:38] Voice 7: would be the the for my perspective the three priorities um but again if you want to

[1:25:45] Voice 7: request more we can certainly do that correct

[1:25:47] Voice 10: vice chair elliott yeah um sorry on the housing

[1:25:51] Voice 10: one again is is there can we separate housing policy from uh other planning processes that we

[1:26:01] Voice 10: need to engage with the ministry on like i'm i'm actually not clear what this what the meeting

[1:26:08] Voice 10: would be about to just discuss the ministry's intention for housing in the trust area like i

[1:26:15] Voice 10: I, maybe I missed that. Yeah.

[1:26:20] Voice 7: I think you could potentially,

[1:26:22] Voice 7: so there's the BC housing would be separate from the ministry staff meeting.

[1:26:27] Voice 7: So those would be two different conversations.

[1:26:29] Voice 7: And so what I heard was potentially request a meeting with BC housing to talk

[1:26:34] Voice 7: about kind of long-term plans in the trust area.

[1:26:38] Voice 7: And vice chair Peterson had suggested that conversation could also include

[1:26:42] Voice 7: include a follow-up on the conversation around specific consideration of rural communities needs

[1:26:48] Voice 7: so that would be a bc housing request ministry housing could be more of the policy side

[1:26:55] Voice 7: particularly the tiny homes piece and follow up on the housing needs assessment feedback as well

[1:27:01] Voice 7: so i would split those out potentially into two requests which kind of makes us brings us to four

[1:27:07] Voice 7: then but that's fine as well

[1:27:08] Trustee Patrick: any other feedback vice chairs not i'd be looking to alexander to

[1:27:21] Trustee Patrick: help us let's take some time to draw this motion together vice chair peterson yeah

[1:27:28] Voice 4: just and just

[1:27:29] Voice 4: to recap so we were looking at um bc housing ministry housing as separate ones uh the crown

[1:27:39] Voice 4: groundland uh lease referrals piece and then um was the uh fourth one there the um

[1:27:48] Voice 4: ministry of indigenous um okay and then um i'll just put a plug in uh uh vice chairs uh for uh

[1:28:00] Voice 4: consideration of of transport um conversation um and chair patrick yeah it's i'm just wondering

[1:28:10] Voice 4: I was wondering if we can take a short break, maybe, at this point, give us a chance to maybe mull things over, take a little break and come back before we formulate motions.

[1:28:21] Trustee Patrick: Yes, and

[1:28:22] Voice 4: I was going to add,

[1:28:23] Trustee Patrick: yes, I think a brief break would be there.

[1:28:26] Trustee Patrick: I think also in our conversation here, items that we brought up are all good items.

[1:28:31] Trustee Patrick: And I think having some opportunity points, I'll call that, for those that are in attendance that when you suddenly find yourself standing next to a minister or deputy minister or their staff, that you're prepared to do some, you know, lobbying on our behalf as well in those situations.

[1:28:52] Trustee Patrick: so okay let's go ahead is 10 minutes sufficient all right it's 1044 so let's go to I guess 1055

[1:40:00] Trustee Patrick: All right.

[1:40:01] Trustee Patrick: You say the screen has gone black for some reason for me.

[1:40:04] Trustee Patrick: Is that, am I seeing a black screen and others are not?

[1:40:08] Trustee Maude: Black it is.

[1:40:09] Trustee Patrick: Okay.

[1:40:11] Voice 4: I, oh, the, the sheet screen share has gone black.

[1:40:14] Voice 4: Yes.

[1:40:15] Voice 4: Yeah.

[1:40:20] Voice 9: Let's see.

[1:40:21] Voice 9: That's kind of odd.

[1:40:22] Voice 9: Sharing screen one.

[1:40:28] Voice 4: There is a shared screen.

[1:40:30] Voice 4: It just is completely black.

[1:40:32] Voice 9: That's so odd.

[1:40:34] Voice 9: Okay.

[1:40:36] Voice 9: Let's see here, let's try something different.

[1:40:44] Voice 9: Try the agenda instead.

[1:40:46] Voice 9: No, it just, oh, there we go.

[1:40:48] Trustee Patrick: There we go.

[1:40:50] Trustee Patrick: All right, well, welcome back, we'll proceed.

[1:40:54] Trustee Patrick: We were just about to work on kind of formulating

[1:40:57] Trustee Patrick: how to structure this motion.

[1:40:59] Trustee Patrick: I'd like to take our time and do it well.

[1:41:04] Trustee Patrick: So Alexandra, I don't know if we need to share your screen

[1:41:08] Trustee Patrick: to build this resolution,

[1:41:10] Trustee Patrick: maybe a bit of a table of types to say staff, ministry, and topic.

[1:41:17] Trustee Patrick: Hopefully I

[1:41:18] Voice 9: can share my screen.

[1:41:24] Voice 9: Can

[1:41:24] Trustee Patrick: you see it this time? Oh, great. Okay.

[1:41:26] Trustee Patrick: All

[1:41:27] Voice 9: right. I've been

[1:41:28] Trustee Patrick: working for it.

[1:41:29] Trustee Patrick: So let's take a look at these one at a time.

[1:41:32] Trustee Patrick: So we have a BC housing,

[1:41:34] Trustee Patrick: long-term housing plans in the trust area and consideration of the unique

[1:41:38] Trustee Patrick: needs of rural communities.

[1:41:40] Trustee Patrick: vice chairs is that sufficient anything missing uh vice chair elliot uh

[1:41:53] Voice 10: not missing but a question

[1:41:54] Voice 10: um would we be authorized to follow up with ministry staff on just a a question like a

[1:42:05] Voice 10: the previous resolution on um uh to ministry of health about composting toilets maybe not

[1:42:12] Voice 10: not requesting a meeting, but if a delegate can get in touch with Ministry of Health staff

[1:42:19] Voice 10: who happen to be there, like what's the protocol for that outside of these sort of more structured

[1:42:26] Voice 10: meetings?

[1:42:29] Voice 7: I mean, I think there may be informal interactions that happen, but I think if you're wanting

[1:42:36] Voice 7: to do a direct follow-up on a particular issue, you actually probably were more likely

[1:42:39] Voice 7: to do that through a correspondence rather than surprise them in a hallway with a one-off

[1:42:46] Voice 7: conversation which maybe you know they may not be able to really answer a bunch of your your

[1:42:52] Voice 7: questions in the moment in any case on a on a on a matter like that so we can certainly do those

[1:42:57] Voice 7: ministry um direct ministry follow-ups with staff outside of UPCM as well if there's a desire to

[1:43:03] Voice 7: I

[1:43:05] Trustee Patrick: think that's a good I can because that is a resolution that we sponsored last term in the

[1:43:09] Trustee Patrick: the last term, last year, and the response from the ministry. So a follow-up would be a good idea

[1:43:16] Trustee Patrick: some way. All right. If there's no other comments on the advice, Chair Peterson?

[1:43:27] Voice 4: Thank you, Chair. I like what I see here. Just a couple comments. Is there any appetite to

[1:43:35] Voice 4: pursue a meeting with Transport on the infrastructure piece? And then another would

[1:43:42] Voice 4: would be a question around BC assessment meeting.

[1:43:47] Voice 4: And I just maybe get some staff advice

[1:43:50] Voice 4: whether it's something that if the other chair

[1:43:55] Voice 4: and the vice chair didn't want to do,

[1:43:57] Voice 4: whether it might be appropriate.

[1:43:58] Voice 4: It's a specific question around that I have received

[1:44:02] Voice 4: a number of times about assessments

[1:44:07] Voice 4: assessments and uh in light of um loss of uh insurance um coverage possibilities

[1:44:15] Voice 4: specifically fire insurance in a number of cases uh i know it's um it was brought to my attention

[1:44:22] Voice 4: initially a few years ago on the skinny but in conversation with other trustees i know this is

[1:44:27] Voice 4: happening more and more across the trust area where um uh property owners are having trouble

[1:44:34] Voice 4: getting a fire insurance renewals and in some cases just simply not able to and

[1:44:42] Voice 4: and how that might impact assessments I'm

[1:44:53] Trustee Patrick: hearing your your questions here I

[1:44:54] Trustee Patrick: think it's while it's good work I don't know how developed we are and on these

[1:45:01] Trustee Patrick: on that that question so I don't know look to see a brony if we're prepared in

[1:45:06] Trustee Patrick: any of those topics at this time yeah

[1:45:10] Voice 7: i think it's an interesting question it'd just be an issue of

[1:45:12] Voice 7: whether or not we can actually um prepare enough background research to inform a 30-minute

[1:45:18] Voice 7: conversation with bc assessment staff um but if you want to put forward the request um we can do

[1:45:25] Voice 7: that and then i can do some work with uh probably director cermak um around whether or not we can

[1:45:32] Voice 7: pull together some research to to bring to bear on that conversation vice

[1:45:37] Trustee Patrick: chair peterson yeah okay

[1:45:40] Voice 4: Okay. Yeah. Thank you, CAO. Certainly, research should support the conversation. It would be

[1:45:46] Voice 4: helpful. And then I guess my other question was whether a request to meet with BC Assessment

[1:45:54] Voice 4: needs to be of this body, or would it be at all appropriate for an individual vice chair to pursue

[1:46:03] Voice 4: such a conversation?

[1:46:06] Voice 7: Yeah, we can, you know, you can, again, it's one also where we could

[1:46:10] Voice 7: It doesn't have to be pursued necessarily through the UBCM format either, but certainly we can also support inquiries into BC Assessment as a regular piece of correspondence.

[1:46:28] Voice 7: I think the focus for UBCM for BC assessment seems to be sort of focused on assessments in your community, but they also do acknowledge that they're happy to meet around answer questions about BC assessment and their processes.

[1:46:45] Voice 7: And so it's, you know, I would also say, you know, it's a half hour meeting, but that doesn't mean that we're obligated to fill the half hour. And I think they would be able to also bring forward some information to bear, knowing that that was the topic of the meeting that may be useful to share.

[1:47:03] Voice 7: And so, you know, we could frame it as we're seeking a better understanding of, you know, how assessment values are impacted by the ability to access property owner insurance.

[1:47:14] Voice 7: We could frame it that way so that it's more of an information.

[1:47:17] Voice 7: We're seeking more information from them and to understand how that impacts their processes.

[1:47:23] Voice 7: And that might, that I think lessens the obligation on us to kind of come up with a fully researched case and it actually puts the onus on them to become prepared to be able to explain from their perspective what the impact of that is.

[1:47:39] Voice 4: yeah i appreciate that um co and i think that's that is a good approach um because we do want

[1:47:45] Voice 4: i mean specifically in in the cases that that i've been hearing about uh

[1:47:51] Voice 4: property owners would like to have some information and have requested such and

[1:47:56] Voice 4: and if the onus is on them to sort of provide that information that we can then share i think that

[1:48:00] Voice 4: would it need not be a huge um project i think from the staff side um

[1:48:10] Trustee Patrick: so vice chairs any other

[1:48:12] Trustee Patrick: comments on what's before you you can look at would we add BC assessment in

[1:48:19] Trustee Patrick: this same bundle if we were to do that okay any other comments of vice chair

[1:48:28] Trustee Patrick: Elliott

[1:48:28] Voice 10: thanks more question so within the Ministry of Housing there's I'm

[1:48:35] Voice 10: guessing that planning and land use management branch would be the

[1:48:40] Voice 10: appropriate place to communicate findings of the tiny homes project and there's a housing targets

[1:48:46] Voice 10: branch uh i don't know if that refers to housing targets but uh i'm assuming that staff will find

[1:48:55] Voice 10: the appropriate branch within the ministry for the topics we're hoping to discuss yeah we'll um

[1:49:06] Voice 7: when we submit the request there's a drop down menu of the different um divisions and branches

[1:49:12] Voice 7: within each ministry to target those requests so yeah we'll do our our due diligence and try

[1:49:17] Voice 7: to make sure that we're hitting the right folks but they're also very good about if it's not quite

[1:49:20] Voice 7: the right one they'll they won't just deny it they will move it transferred over to the appropriate

[1:49:25] Voice 7: department as well all

[1:49:30] Trustee Patrick: right vice chairs uh vice chair peterson how did you want to proceed with

[1:49:34] Trustee Patrick: the bc assessment did you want to do that outside of this or add that to this motion uh

[1:49:41] Voice 4: well chair

[1:49:42] Voice 4: Sherry, take your guidance.

[1:49:43] Voice 4: I'm happy to go either way.

[1:49:45] Voice 4: If it's simpler to do it separate, then we could do that,

[1:49:47] Voice 4: or we could just add it here.

[1:49:51] Trustee Patrick: Well, I wouldn't be opposed to, I think,

[1:49:53] Trustee Patrick: we all find it kind of curious as to how they do their assessment

[1:49:58] Trustee Patrick: on the islands and information they have.

[1:50:02] Trustee Patrick: So I do have strong curiosity.

[1:50:04] Trustee Patrick: So I think if it was done more of an info exchange,

[1:50:09] Trustee Patrick: we're not going in with a particular ask.

[1:50:11] Trustee Patrick: it's more of an understanding, then I would be in support of making a request. Vice Chair Elliott?

[1:50:21] Trustee Patrick: Sorry, thought popped into my head, but it's another topic.

[1:50:24] Trustee Patrick: All right, let's finish this one. Other vice chairs, how do you feel about BC assessment?

[1:50:30] Trustee Patrick: Should we add that one? More on a general information exchange? I'm not seeing any

[1:50:40] Trustee Patrick: opposed of that at the moment. So go ahead and add that one in. If we keep it high level and

[1:50:47] Trustee Patrick: more of a info exchange

[1:50:49] Trustee Patrick: then it doesn't become a hard work

[1:50:54] Trustee Patrick: Fair

[1:50:59] Voice 8: Topic

[1:51:00] Voice 8: for the BC Assessment

[1:51:02] Voice 8: Information Exchange or

[1:51:05] Voice 8: what would you

[1:51:06] Trustee Patrick: It's more about understanding

[1:51:08] Trustee Patrick: I guess their processes

[1:51:11] Trustee Patrick: in the islands and impacts

[1:51:13] Trustee Patrick: of

[1:51:15] Trustee Patrick: insurance

[1:51:18] Trustee Patrick: provision or

[1:51:19] Trustee Patrick: what would you use there on that

[1:51:22] Trustee Patrick: Vice Chair Peterson

[1:51:23] Trustee Patrick: uh

[1:51:26] Voice 4: yeah impacts of um of uh ability to insure i think uh in insure with an i because it is about

[1:51:44] Voice 4: insurance ability to insure uh properties and assess and with regard to assessments

[1:51:56] Trustee Patrick: Well, it's just, yeah. Assessed values.

[1:52:01] Voice 4: Assessed values.

[1:52:02] Trustee Patrick: Assessed values, yeah.

[1:52:06] Trustee Patrick: I

[1:52:07] Voice 4: think that captures it.

[1:52:09] Trustee Patrick: Does that make sense, C.A. O'Broney?

[1:52:12] Voice 4: Yeah, I think so.

[1:52:14] Voice 7: Okay.

[1:52:14] Trustee Patrick: Vice Chair Elliott.

[1:52:20] Voice 10: So, this is a totally different topic.

[1:52:25] Voice 10: But because Trust Council's strategic plan includes so much work in the future

[1:52:33] Voice 10: on preparing for a growth management framework,

[1:52:37] Voice 10: indicators of ecosystem health and biodiversity.

[1:52:40] Voice 10: Do we not want to at some point engage with the Ministry of Environment

[1:52:44] Voice 10: on some of the work that might be already in place?

[1:52:51] Voice 10: Is there growth management frameworks that they're testing out in other areas?

[1:52:56] Voice 10: This has been a huge discussion at Trust Programs Committee,

[1:52:59] Voice 10: Regional Planning Committee, Conservancy,

[1:53:02] Voice 10: And it's going to be a big focus, I think, for the next few years.

[1:53:07] Voice 10: So how do we want to engage with the Ministry of Environment, if that's the appropriate body, on some of these questions?

[1:53:16] Trustee Patrick: I think you're, I mean, especially on, I think, data collection in ecosystem health, whether it's marine health, ecosystem health, and groundwater.

[1:53:26] Trustee Patrick: water um is it is it more on the data side because that's the expense that we're left holding

[1:53:37] Trustee Patrick: yeah

[1:53:43] Voice 10: data sharing and data collection and what systems are most um like looking into the future

[1:53:53] Voice 10: what systems are going to be yeah i information systems is just like a very big black box to me

[1:54:01] Voice 10: so i can stop speaking now maybe director sermac has some ideas uh is there anything that we need

[1:54:08] Voice 10: to know or learn or understand from um other data collection agencies um to develop partnerships so

[1:54:17] Voice 10: that we can not be spending millions of dollars collecting all the data ourselves pacific salmon

[1:54:26] Voice 10: Hammond Foundation might be another one to connect with.

[1:54:32] Voice 6: Go

[1:54:32] Trustee Patrick: ahead, Director Simmer.

[1:54:34] Voice 6: Thank you for the question.

[1:54:36] Voice 6: As you know, Director Freighter and myself have been actively pursuing some of the answers

[1:54:41] Voice 6: to these questions in various ways in preparation for this budget cycle.

[1:54:46] Voice 6: Certainly with the policy statement and the strategic plan, there are, I counted, over

[1:54:50] Voice 6: 35 different potential projects of indicators and various things related to that.

[1:54:56] Voice 6: As we go asking those questions, putting together the business cases, we have been engaging with our partners in the province, as well as some other institutions. We reported to the executive committee, for example, we met with Dr. Tara Martin, who is, you know, at the forefront of decision making with various ecological inputs.

[1:55:18] Voice 6: inputs. And so we're working on that. We're working with those partnerships. I don't know

[1:55:24] Voice 6: in regards to where you are right now with your decision-making for the UBCM, that we're ready

[1:55:29] Voice 6: to bring forward a specific ministry that can help you with that. What we're doing instead is

[1:55:35] Voice 6: we're reaching out to our partners to see what we can gather, where we can find it, and how we can

[1:55:40] Voice 6: bring it forward in a timely manner for the future decisions that the Trust Council needs to make.

[1:55:46] Voice 6: So I don't know if we can help you, or I certainly know I can't help you at this very moment.

[1:55:51] Voice 6: But perhaps when Dr. Frater comes back, we can put our heads together and give you a more fulsome answer.

[1:55:57] Trustee Patrick: Yeah, that might be one of the items that we can put on the opportunity list as we find opportunities.

[1:56:05] Trustee Patrick: And a number of the ministries and partners also will have booths and other things at the UBCM.

[1:56:12] Trustee Patrick: So I think we could target them in a different way.

[1:56:18] Trustee Patrick: If that is all right, Trustee Elliott, I think we have enough work probably in front of us to meet the deadlines here.

[1:56:28] Trustee Patrick: Vice Chairs, are there any disagreements?

[1:56:30] Trustee Patrick: Are you satisfied with what's here?

[1:56:32] Trustee Patrick: I don't want to rush the conversation, but I also don't want to have successful conversations and be as best prepared as we can when we're there.

[1:56:42] Trustee Patrick: if there are no other additions or changes i'd look to one of the vice chairs to make this

[1:56:58] Trustee Patrick: rambling long resolution vice chair peterson thank

[1:57:05] Voice 4: you chair i move that executive committee

[1:57:07] Voice 4: request staff to submit meeting requests for staff from the following ministry or agencies

[1:57:12] Voice 4: on the related topics for the 2025 union of bc municipalities convention

[1:57:19] Voice 4: intervention, British Columbia Housing on long-term housing plans in the trust area

[1:57:24] Voice 4: and consideration of the unique needs of rural communities, Ministry of Housing and Municipal

[1:57:30] Voice 4: Affairs on regulation of tiny homes and the housing needs assessment framework, Ministry

[1:57:35] Voice 4: of Water, Land and Resource Stewardship on Crown land leases and referrals, Ministry

[1:57:41] Voice 4: of Indigenous Relations and Reconciliation on potential co-governance opportunities and

[1:57:46] Voice 4: and the Declaration Act Action Plan,

[1:57:49] Voice 4: British Columbia Assessment on Understanding Process

[1:57:51] Voice 4: on the Islands and Impacts of Ability to Ensure Properties

[1:57:55] Voice 4: with Regards to Assessed Values.

[1:57:59] Trustee Patrick: All right.

[1:58:00] Trustee Patrick: Is there a second to that motion?

[1:58:01] Trustee Patrick: Seconded by Vice-Chairman.

[1:58:03] Trustee Patrick: Is there any discussion?

[1:58:06] Trustee Patrick: I'll call the vote.

[1:58:10] Trustee Patrick: All those in favor, raise your hands.

[1:58:14] Trustee Patrick: And that carries.

[1:58:15] Trustee Patrick: All right.

[1:58:16] Trustee Patrick: Thank you.

[1:58:16] Trustee Patrick: Thank you, staff, for leading us through that conversation.

[1:58:19] Trustee Patrick: I think those are good meetings.

[1:58:20] Trustee Patrick: And if, do we need a motion to, I think, or we could just, as part of the materials for preparing for the meeting, sort of an opportunities list that we could build between now and then, something that we could keep adding to as any of us find ourselves in opportunities to push certain ideas forward.

[1:58:43] Trustee Patrick: Would we need a resolution for that, or we could just build that?

[1:58:47] Voice 7: Thank you, Chair.

[1:58:48] Voice 7: Yeah, I don't think we need a resolution for that at this point.

[1:58:51] Voice 7: Once Director Frater is back, she and I will turn our minds to starting to put together the preparation and materials for all of you that are attending UBCM.

[1:59:00] Voice 7: And so we can, when we engage with you on that, we can identify inclusion of any of those other opportunities in that package as well and any supporting material and messaging you might need.

[1:59:12] Voice 7: So we'll have an opportunity to discuss that with you before we finalize that package.

[1:59:17] Trustee Patrick: That's great. I hope that we're a lean, mean strike force in cooperation this time. So thank you. Okay, we're going to move on then. We're on to item 9.2.3. 9.2.3.1. I can get all the letters in there. This is the short-term rental accommodation principal residence opt-in update briefing on page 152. And I know, Director Cermak, that'll be you.

[1:59:45] Trustee Patrick: Thank

[1:59:48] Voice 6: you, Chair. I'll keep this short and sweet. At the end of 2023, the province adopted legislation requiring short-term rental operators to register their short-term rentals on a provincial registry.

[2:00:00] Voice 6: and that operators be principal, pardon me, and that owners be principal operators.

[2:00:05] Voice 6: However, areas within the Islands Trust were exempt from requiring residents to be principal operators,

[2:00:11] Voice 6: primarily as it's recognized that there are numerous vacation properties

[2:00:16] Voice 6: and there's value to the tourism economy to allow SDRs.

[2:00:21] Voice 6: However, if a local trust committee wanted their local trust area to be included,

[2:00:26] Voice 6: they may request to opt in to the principal operator requirements.

[2:00:31] Voice 6: Gabriola and the Bowen Island Municipality did so in 2024.

[2:00:35] Voice 6: Salt Spring requested to opt in this year,

[2:00:37] Voice 6: and the attached communications confirmed that they will be included

[2:00:40] Voice 6: effective November 1st, 2025.

[2:00:44] Voice 6: So it's an example of how it gets done.

[2:00:46] Voice 6: The other local trust committees may choose to opt in as well in the future.

[2:00:49] Voice 6: To do so, they must pass and forward a resolution to the province by March 31st,

[2:00:54] Voice 6: And they, too, will be included in the following November of that year.

[2:00:58] Voice 6: Happy to answer any other questions.

[2:01:01] Trustee Patrick: Vice-Chairman.

[2:01:03] Trustee Maude: Thank you, Chair.

[2:01:04] Trustee Maude: Not specific to this briefing, but a suggestion going forward.

[2:01:10] Trustee Maude: At the deadline for this year, all of my LTCs in the days leading up to it all of a sudden said, oh, what do we need to know?

[2:01:20] Trustee Maude: And it was too late.

[2:01:21] Trustee Maude: um and i would suggest that maybe perhaps at december trust council especially if it's going

[2:01:27] Trustee Maude: to be in victoria um that we invite ministry staff to basically they do a briefing and a quick

[2:01:35] Trustee Maude: q a with trust council as a whole over this topic um so um local trust committees can

[2:01:43] Trustee Maude: have it literally from the horse's mouth is the pluses and minuses um in advance of making a

[2:01:49] Trustee Maude: decision um well in advance of the deadline next year um as i say i i know all the local

[2:01:56] Trustee Maude: customers that i'm involved with did express strong interest in participating but it was

[2:02:01] Trustee Maude: just too late this year and and literally we just we didn't have the answers or the ability

[2:02:07] Trustee Maude: and so just want to put that on the table thank you

[2:02:10] Voice 10: vice chair elliott uh another idea and and

[2:02:16] Voice 10: And sort of following along the same lines as Trustee Maude said, is could we circulate the memo that was first or the briefing that was first done and circulated to all the LTCs last year, you know, at the start of the new year so that LTCs have that chance to review and go, oh, we want to opt in or not.

[2:02:42] Voice 10: I think the information is somewhat broadly available. I don't know if it would be useful to have people from the Ministry of Housing or whoever to speak to the Short-Term Rental Accommodation Act. We had a pretty good briefing, but it's just the timing of it.

[2:03:01] Voice 10: And if we could ask for that to be circulated in the two meetings leading up to the March deadline, I think that would alert LTCs to the potential to opt in or not.

[2:03:15] Trustee Patrick: My only concern with using December or the first of the year is that some of the smaller islands only meet quarterly and to go from idea to motion to opt in, do they have sufficient time to do that in that time period?

[2:03:31] Trustee Patrick: I will note Hannah Rabinovich, who is the signatory on the letter on page 154 in the agenda package that here on Salt Spring, we were able to have a meeting with her, a webinar, and she is a fountain of knowledge and was a really valuable webinar.

[2:03:49] Trustee Patrick: webinar. So I don't know if that would be, if she could agree to do something like that,

[2:03:57] Trustee Patrick: that trustees could listen into, or I guess I'd look to Director Cermak, what might be a valuable

[2:04:06] Trustee Patrick: thing to do and what timing should we consider so that local trust committees would have ample

[2:04:13] Trustee Patrick: time before the, I think it's March 31st deadline.

[2:04:19] Voice 6: Thank you, Chair. Yeah, no, that's

[2:04:20] Voice 6: Great discussion. I think you're right. I think the signatory to the letter that's in your agenda

[2:04:25] Voice 6: package, she would be the ideal person to have such a meeting with. If there are multiple LTCs

[2:04:31] Voice 6: or multiple trustees involved, clearly a singular meeting, inviting them all to such a meeting would

[2:04:38] Voice 6: be a benefit to save her time and everybody else's time. And as you note, you want to have

[2:04:45] Voice 6: that discussion as you formulate questions, and then you want to be able to have time at an LTC

[2:04:50] Voice 6: you need to discuss. And we know that some of the smaller LTCs meet, you know, every couple months.

[2:04:56] Voice 6: So if you wind that back up, we're talking November timeline. So that's coming up soon

[2:05:01] Voice 6: in fall if we wanted to arrange something like that. If that's of interest, I think I could

[2:05:06] Voice 6: follow up with that staff person and see if there's something we could arrange and perhaps

[2:05:10] Voice 6: do an evening webinar or whatever works for ministry staff and go from there. That's the wish.

[2:05:18] Trustee Patrick: Vice-Chairs, I guess, would we need a resolution to organize such a thing?

[2:05:25] Voice 6: I prefer resolutions just for my tracking.

[2:05:28] Voice 6: I have a lot of resolutions that I need tracking, so it's beneficial for me.

[2:05:31] Voice 6: Thanks.

[2:05:32] Trustee Patrick: Thank you.

[2:05:33] Trustee Patrick: Vice-Chair Mudd.

[2:05:34] Trustee Maude: Thank you.

[2:05:36] Trustee Maude: I think in person at Trust Council would be a more valuable experience.

[2:05:44] Trustee Maude: just it's the ability to interact and they even before and after the presentation with staff I

[2:05:52] Trustee Maude: just think it would be a better experience if it's not available certainly a webinar works

[2:05:57] Trustee Maude: but I think we would get more benefit out of in person thank you I

[2:06:05] Trustee Patrick: don't know if Ronnie has

[2:06:07] Trustee Patrick: has any suggestions um i know we did it was a webinar that we had uh with her uh she was she

[2:06:14] Trustee Patrick: was very it was it was communications q a uh like i said she knows this inside backwards and how the

[2:06:22] Trustee Patrick: various communities and how it's worked and not worked and uh it was quite useful but uh say

[2:06:27] Trustee Patrick: yeah i

[2:06:29] Voice 7: i i would agree i think i don't i think it's unlikely we would um be able to make that

[2:06:34] Voice 7: work for september trust council um december would be more likely especially since it's in victoria

[2:06:39] Voice 7: um and so you know we could put forward that request but i think also a virtual session a

[2:06:45] Voice 7: webinar is is entirely viable we could also um approach ministry staff with with opt with either

[2:06:52] Voice 7: of those two options um you know we could indicate a preference that they would be able to attend

[2:06:58] Voice 7: december trust council but if that's not possible would they be willing to to do a webinar for

[2:07:02] Voice 7: for trustees as well.

[2:07:04] Voice 7: And we can, like I say, give both options

[2:07:07] Voice 7: and then see which one is most viable for ministry staff.

[2:07:14] Trustee Patrick: All right.

[2:07:15] Trustee Patrick: Would one of you like to venture into making a resolution

[2:07:19] Trustee Patrick: in this regard?

[2:07:22] Trustee Patrick: We could sort of work generally on the language.

[2:07:28] Trustee Maude: I'll try.

[2:07:30] Trustee Maude: I'll move that staff request the ministry staff to prepare or to present a briefing

[2:07:41] Trustee Maude: on short-term vacation rental accommodation in opt-out options to trust council

[2:07:49] Trustee Maude: in a suitable format. Is that broad enough?

[2:07:56] Trustee Patrick: Let's look at the wording on that for a moment

[2:07:59] Trustee Patrick: We'll make sure we're giving Alexandra a moment.

[2:08:09] Trustee Patrick: Look to staff for suggestions to make this most useful.

[2:08:27] Trustee Patrick: I guess it's Minister of Housing and Municipal Affairs.

[2:08:37] Voice 10: Just the wording after accommodation looks funny.

[2:08:44] Trustee Patrick: And it's also short-term.

[2:08:47] Trustee Patrick: Get rid of the word vacation is no longer used.

[2:08:52] Trustee Patrick: It should be opt-in option.

[2:08:58] Trustee Patrick: Yeah, I think it's the opt-in option. Principal residence, I think, is the, and let's also be specific, it's the principal residence opt-in. So after accommodation, say principal residence, principal residence requirement opt-in. There we go. The right language. All right, staff, does that, is that suitable?

[2:09:34] Voice 6: It's more than enough for myself, Chair.

[2:09:36] Voice 6: chair.

[2:09:38] Trustee Patrick: All right. Vice Chair Maude, this motion is still good with you as making?

[2:09:44] Trustee Maude: Absolutely. Thank

[2:09:45] Trustee Maude: you.

[2:09:45] Trustee Patrick: All right. Is there a second to this motion? Seconded by Vice Chair Peterson. Any discussion?

[2:09:56] Trustee Patrick: If not, I will call the vote. All those in favor, raise your hands. And that carries. All right.

[2:10:09] Trustee Patrick: More work, but I think it's generally arranging a conversation for someone who's already quite

[2:10:16] Trustee Patrick: quite well prepared to do that.

[2:10:19] Trustee Patrick: All right, well, thank you.

[2:10:21] Trustee Patrick: And we will, oh, I guess before we leave this topic,

[2:10:25] Trustee Patrick: I know I do have one more general question

[2:10:26] Trustee Patrick: and that is the registry,

[2:10:30] Trustee Patrick: I believe staff now have access to the registry

[2:10:33] Trustee Patrick: and are getting information on the registry.

[2:10:36] Trustee Patrick: And I'm wondering if there's any opportunity

[2:10:38] Trustee Patrick: or would staff be planning to report

[2:10:42] Trustee Patrick: to the either to trust council

[2:10:45] Trustee Patrick: or to individual local trust committees,

[2:10:48] Trustee Patrick: local trust committees,

[2:10:51] Trustee Patrick: information on what's being seen in the registry

[2:10:54] Trustee Patrick: for activity in their local trust areas.

[2:10:59] Voice 6: Through the chair, if you don't mind, I'll jump in there.

[2:11:01] Voice 6: Yeah, I think that information is per LTC.

[2:11:06] Voice 6: So I think individually LTCs could request that information.

[2:11:10] Voice 6: I'm not aware, but I could be incorrect.

[2:11:12] Voice 6: I haven't asked Manager Dingman

[2:11:15] Voice 6: what his intentions are presenting that information.

[2:11:19] Voice 6: So, and as you know, there's a learning pains

[2:11:21] Voice 6: going through what's in that information

[2:11:23] Voice 6: and a lot of it is private.

[2:11:26] Voice 6: So we would have to sort of tailor make those stats

[2:11:29] Voice 6: if that's how we present it

[2:11:31] Voice 6: and what the LTCs would like to see.

[2:11:32] Voice 6: So happy to provide that information,

[2:11:34] Voice 6: recommend it be per LTC.

[2:11:37] Voice 6: If you'd like to see it on a more global scale

[2:11:40] Voice 6: in the reporting structure at Trust Council,

[2:11:42] Voice 6: I suppose we could, you know, make those changes.

[2:11:45] Voice 6: We could consider that as we do our regular reporting.

[2:11:49] Voice 6: As you know, we have in fall and spring,

[2:11:53] Voice 6: bylaw enforcement does a more wholesome reporting out

[2:11:55] Voice 6: and we could be certainly form part of that package.

[2:11:58] Voice 6: It could also form part of the implementation plan of the new policies.

[2:12:02] Voice 6: So lots of options of how we report that if that's of interest.

[2:12:05] Voice 6: We would just have to be sure to report private information.

[2:12:11] Trustee Patrick: I also see this as not necessarily always being by law enforcement oriented. I think it is a data point in regards to our housing and other things that are occurring in the islands. So, Vice Chair Peterson.

[2:12:24] Trustee Patrick: Yeah,

[2:12:26] Voice 4: I just want to support that notion, Chair. Certainly some LTCs are considering where to go next, and I think that some method to provide this information to those LTCs could be useful in their decision-making.

[2:12:49] Trustee Patrick: Vice-Chair Maughan?

[2:12:51] Trustee Maude: yeah i i kind of support the the um one report at trust council because likely

[2:12:58] Trustee Maude: every ltc would probably have the exact same questions and um and so for staff

[2:13:07] Trustee Maude: i think it'd be more convenient more efficient to present it as one document

[2:13:11] Trustee Maude: basically breaking down amongst ltcs um and then asked and answered questions won't get repeated

[2:13:18] Trustee Maude: thank you vice

[2:13:22] Trustee Patrick: chair peterson yeah

[2:13:25] Voice 4: i just sit in support of uh vice chair maude's comments there

[2:13:29] Voice 4: i think the other the other benefit of um of doing it at trust council is is um trustees get the

[2:13:36] Voice 4: benefit of hearing questions from other trustees which uh may not have occurred uh you know in

[2:13:43] Voice 4: smaller process so director

[2:13:47] Trustee Patrick: snormack i didn't mean to open a can of worms here but uh also

[2:13:51] Trustee Patrick: think of the work, what would be

[2:13:55] Trustee Patrick: useful, because I understand this is a new tool, understanding

[2:13:58] Trustee Patrick: it, how could we

[2:14:03] Trustee Patrick: best proceed?

[2:14:05] Voice 6: Thank you, Chair. You know, yeah, there

[2:14:07] Voice 6: might be some warts in how we roll this out in reporting, but I can

[2:14:11] Voice 6: take that direction that the Executive Committee would like to ensure that

[2:14:15] Voice 6: the file enforcement managers, I'll leave it at that level for now because they're the most

[2:14:19] Voice 6: most familiar with the program report out on just the simple statistics or

[2:14:24] Voice 6: whatever's available as much information as they can share regarding the

[2:14:27] Voice 6: registry to the next trust council meeting.

[2:14:30] Voice 6: And I'll assume at the moment that that will be part of the regular wholesome

[2:14:35] Voice 6: semi-annual report. And I think we can go from that.

[2:14:38] Voice 6: I'll just take that as advisement and I don't need a further resolution.

[2:14:42] Trustee Patrick: All right. Well, thank you very much.

[2:14:44] Trustee Patrick: and uh we understand the uh how we get adjusted to new tools as they as they land in front of us

[2:14:52] Trustee Patrick: so thank you for your uh cooperation on that all right i'm going to move on then um we are at item

[2:14:59] Trustee Patrick: 10.1.1 which is the potential for islands trust engagement on the heritage conservation act

[2:15:06] Trustee Patrick: improvements this is on page 170 of the agenda package and i believe that's vice chair elliott

[2:15:11] Trustee Patrick: that brought forward this discussion yeah

[2:15:18] Voice 10: so um this is a significant project um and yet

[2:15:24] Voice 10: the proposed scope and changes to the heritage uh conservation act are not

[2:15:37] yeah

[2:15:39] Voice 10: they're they're there's there's a long way to go i think for this uh for this act

[2:15:48] Voice 10: um i just wanted to know if trust council would like to weigh in on it would like to be included

[2:15:57] Voice 10: in stakeholder discussions um i've signed up for a webinar that's open to elected officials

[2:16:06] Voice 10: and senior staff um i think it's coming up at the end of august and so yeah just wondered what the

[2:16:17] Voice 10: opportunity could be if we get a policy advisor on staff um can we direct some resources to this

[2:16:27] Voice 10: um and what would be the area of focus for uh islands trust all

[2:16:37] Trustee Patrick: right vice chair peterson

[2:16:38] Trustee Patrick: yeah

[2:16:40] Voice 4: i just add um i am i'm registered for the webinar uh on the 12th coming up um

[2:16:48] Voice 4: It's free to register for elected officials, as Vice Chair Elliott mentioned.

[2:16:53] Voice 4: And I do support the notion of some consideration of formal input.

[2:17:04] Voice 4: Certainly, I've had conversations with a few trustees that feel this is important work

[2:17:12] Voice 4: and would like us to engage to the extent that we can.

[2:17:18] Voice 4: of course, always mindful of staff capacity. But I think one of the considerations that I don't see

[2:17:27] Voice 4: reflected so far, but of course, I haven't been to the webinar yet, certainly a question I think

[2:17:33] Voice 4: worth raising, is around the financial implications for homeowners and land owners. And I think it's

[2:17:44] Voice 4: a really crucial question because in the current model um uh the fear of financial um implications

[2:17:54] Voice 4: i think is is more likely to have uh people consider um not doing the right thing than doing

[2:18:02] Voice 4: the right thing and that's certainly one of the discussions i've had with a couple of trustees

[2:18:06] Voice 4: how we can encourage that the model uh of what what the implications are financially for

[2:18:13] Voice 4: individuals as opposed to um as as opposed to a more holistic province-based approach

[2:18:21] Voice 4: um we want to incentivize doing the right thing um rather than people feeling the opposite way

[2:18:29] Voice 4: i think that's that's one thing i haven't seen mentioned here but i have a i have dropped that

[2:18:34] Voice 4: word to uh provincial uh representatives when i've had the opportunity anyway my perspective

[2:18:44] Trustee Patrick: I guess I'd like to see if there's any thoughts from staff on this engagement.

[2:18:52] Voice 7: Thank you, Chair.

[2:18:53] Voice 7: Yeah, I think pending getting the more detail in the webinar, we can certainly, if there's

[2:19:01] Voice 7: a desire to try and coordinate a formal feedback from Islands Trust, I can, if you want to

[2:19:10] Voice 7: give us that direction, I can engage with Director Frater and figure out how we can

[2:19:15] Voice 7: that and coordinate that across Trust Council. It looks like the engagement goes through until

[2:19:21] Voice 7: October, which may allow for us to have some potential discussion at September Trust Council.

[2:19:28] Voice 7: If there was a desire to convene a conversation there to solicit and decide on some specific

[2:19:35] Voice 7: direction and feedback on behalf of all Trust Council, we could potentially look at fitting

[2:19:39] Voice 7: it on the agenda as a discussion there as well so just need your direction on them on the how

[2:19:47] Voice 7: you want us to sort of scope out that work and and advocacy across for the whole organization

[2:19:56] Trustee Patrick: yes vice chairs i mean i think of the lusketeer archaeology project and how much was learned

[2:20:02] Trustee Patrick: and and how important all of our islands are so I know this is a very important

[2:20:15] Trustee Patrick: piece of legislation that crosses into our work every day how would you like to

[2:20:23] Trustee Patrick: proceed?

[2:20:28] Voice 10: Vice Chair Elliott? Yeah so I just sent a motion into Alexander sorry it

[2:20:37] Voice 10: It was not well-crafted, but if we can see that,

[2:20:44] Voice 10: the potential would be that staff support feedback on proposed amendments

[2:20:51] Voice 10: to the Heritage Conservation Act in the upcoming stakeholder engagement

[2:20:55] Voice 10: and report back to executive committee, something like that.

[2:21:01] Voice 10: And then...

[2:21:02] Voice 10: Support and coordinate feedback?

[2:21:04] Voice 10: I don't know, would that be the right term?

[2:21:08] Voice 10: Coordinate feedback.

[2:21:09] Voice 10: Feedback. Yeah. I mean, yeah. How would this work if it comes back to executive committee and we need to bring something to trust council to endorse a position or a formal, you know, how does that work? Is that coming back to executive committee? Is it come back to trust council saying, here's the, here's the box that the ministry wants feedback on? And what do we want to say?

[2:21:40] Trustee Patrick: Before I go to Vice Chair Peterson, I'll look to

[2:21:44] Trustee Patrick: Roni, do you have thoughts on?

[2:21:46] Voice 7: Yeah, thank you, Chair. I think

[2:21:48] Voice 7: at your next EC meeting, we'll be focused primarily

[2:21:52] Voice 7: on Trust Council preparation, and so

[2:21:55] Voice 7: I can work with Director Frater, and we can prepare something

[2:21:59] Voice 7: for that that would allow you to engage in a conversation at Trust Council,

[2:22:03] Voice 7: and then you wouldn't have necessarily the opportunity to bring that

[2:22:08] Voice 7: back to trust council but you would be able to engage a conversation around um with trust council

[2:22:13] Voice 7: around the areas that they would want to highlight and feedback so that would be and then ec could

[2:22:18] Voice 7: then carry it there and and um review and approve whatever a final submission to the province might

[2:22:23] Voice 7: look like if that makes sense all

[2:22:26] Trustee Patrick: right thank you meister peterson yeah

[2:22:29] Voice 4: thank you and thank you

[2:22:31] Voice 4: ceo i think that's uh that's the approach i was going to suggest is if we could have

[2:22:36] Voice 4: have something for our September meeting to look at and then decide then whether we want to forward

[2:22:43] Voice 4: to Trust Council. I think it's process-wise, I like it when we can engage Trust Council on these

[2:22:53] Voice 4: sorts of items. And so I think that's a good idea to be at least, you know, pending what information

[2:23:04] Voice 4: We get back from staff for our September meeting, but at least with an eye to bring an item to Trust Council in September so that whether or not we can get full endorsement, I guess this may be a different question, but certainly that we can have the conversation with Trust Council, certainly before we before we engage in feedback.

[2:23:26] Voice 4: feedback.

[2:23:27] Voice 10: So is this motion appropriate and should we change it to staff prepare materials

[2:23:39] Voice 10: to support trust council input on feedback with feedback on proposed amendments and then just

[2:23:48] Voice 10: leave the timing to so we're asking staff to provide materials that would go to trust council

[2:23:56] Voice 10: Council in order to inform our feedback.

[2:24:00] Voice 10: Ah, say it, Ronnie.

[2:24:01] Voice 7: Yeah, I think that would work if it's that, you know, that staff prepare materials for

[2:24:07] Voice 7: a discussion at September Trust Council on proposed amendments to the Heritage Conservation

[2:24:12] Voice 7: Act.

[2:24:15] I'll

[2:24:18] Voice 7: just wait until Alika's got there.

[2:24:24] Voice 7: Yeah, I think that probably to support for feedback on proposed amendments to the Heritage

[2:24:31] Voice 7: Conservation Act.

[2:24:32] Voice 7: i think if yeah if we just ended there that's probably sufficient um and then we'll so i

[2:24:40] Voice 7: think if for materials for the september trust council to support feedback on proposed amendments

[2:24:46] Voice 7: to the heritage conservation act and

[2:24:49] Voice 1: then i think you can just do a

[2:24:50] Voice 7: period there alex end it there

[2:24:52] Voice 7: and then um that should give us enough to work with all

[2:24:58] Trustee Patrick: right vice chair elliott if you're

[2:25:01] Trustee Patrick: satisfied with that would you like to make that motion yes

[2:25:04] Voice 10: so moved thank you I move that staff

[2:25:09] Voice 10: prepare materials for the September Trust Council meeting to support feedback on proposed amendments

[2:25:14] Voice 10: to the Heritage Conservation

[2:25:15] Trustee Patrick: Act is there a second to this motion seconded by Vice Chair Peterson

[2:25:19] Trustee Patrick: any discussion call the vote all those in favor that carries all right thank you more work for

[2:25:31] Trustee Patrick: staff but i think this is more just collecting our feedback and it's an important piece of

[2:25:37] Trustee Patrick: legislation that we should be commenting on okay thank you for bringing that to our attention

[2:25:45] Trustee Patrick: and that brings us to the next item which is item 10.3.1 request for executive committee

[2:25:50] Trustee Patrick: sponsorship of development application b request for decision page 182 on the agenda

[2:25:58] Trustee Patrick: And would this be Director Cermak?

[2:26:04] Voice 6: It is, my apologies.

[2:26:05] Voice 6: I was busy crafting my message to the ministry for your meeting.

[2:26:09] Voice 6: Okay, so where are we?

[2:26:11] Voice 6: We are on...

[2:26:13] Voice 6: Oh, page 182.

[2:26:14] Voice 6: No, sorry.

[2:26:15] Voice 6: You can't see my notes.

[2:26:17] Voice 6: I was ready, but now I've got to find my notes.

[2:26:19] Voice 6: I know this inside out, but I want to make sure I don't miss anything.

[2:26:23] Voice 6: EC Sponsorship.

[2:26:24] Voice 6: Excellent.

[2:26:25] Voice 6: So the attached application for the Executive Committee Sponsorship of Development Application

[2:26:29] Voice 6: application fees. In summary, compliance with the island stress policies and the application

[2:26:35] Voice 6: addresses several community needs while not increasing permitted residential density.

[2:26:40] Voice 6: I think that's a key point, actually, I wouldn't mind emphasizing, is that the proposal already

[2:26:45] Voice 6: has zoning for up to 50 senior supportive housing. This would just change that to affordable housing.

[2:26:52] Voice 6: It does increase other permitted uses in an intensity, which includes general offices related to medical offices, a child care day center, and a reduced minimum lot size such that the Kings Lane Medical Clinic could be subdivided away from the 50 affordable housing units.

[2:27:12] Voice 6: It completely complies with the policy statement.

[2:27:15] Voice 6: It really does a great job of meeting Salt Springs needs, and of the $15,000 available in the budget, all of it's available.

[2:27:24] Voice 6: Therefore, staff recommend a full sponsorship of the $4,482 request.

[2:27:32] Trustee Patrick: Chair, any questions, comments?

[2:27:34] Trustee Patrick: Vice Chair Peterson?

[2:27:38] Voice 4: Yeah, thank you, Chair.

[2:27:39] Voice 4: I think this is exactly the type of application that this fund is intended for.

[2:27:46] Voice 4: This is all about community benefits for Salt Spring, both affordable housing, the childcare piece, and the ability to enhance the healthcare pieces.

[2:28:03] Voice 4: So, just in wholehearted support of this application, and I think this is precisely where the Executive Committee's role in sponsorship of fees is intended for. Thank you.

[2:28:21] Trustee Patrick: Thank you, Vice-Chair Maud.

[2:28:23] Trustee Patrick: Thank

[2:28:24] Trustee Maude: you. I concur with full-hearted support. However, as you recall, at budget time, I tried to push this line item for executive committee up to $25,000. It was reduced to $20,000 and then down to $15,000.

[2:28:41] Trustee Maude: At that time, the suggestion was that maybe we shouldn't be funding 100% of all these applications.

[2:28:49] Trustee Maude: This application would take one-third of our budget fairly early in the budget cycle.

[2:28:55] Trustee Maude: We don't know what else is pending.

[2:28:59] Trustee Maude: I'm fully prepared to support the full amount, but with a cautionary,

[2:29:04] Trustee Maude: like you know are we comfortable that we're going to be able to get make for the year

[2:29:09] Trustee Maude: um to support other similar projects because um this is a substantial amount of our budget

[2:29:16] Trustee Maude: for one project it's a good budget it's a good project an excellent project i have no qualms

[2:29:22] Trustee Maude: about it but i just have concerns about the budget thank you

[2:29:26] Trustee Patrick: thank you very much and i might

[2:29:28] Trustee Patrick: look to director sermac um i know we have many projects that we've already sponsored that are

[2:29:34] Trustee Patrick: are still in process or hoping to and waiting for either their final approvals or have received

[2:29:41] Trustee Patrick: their approvals and are waiting for funding from BC Housing and others. Are there other projects

[2:29:45] Trustee Patrick: on the horizon that you're aware of? That's a tricky question, because I know you're not in

[2:29:49] Trustee Patrick: all of them. But are there others that you're aware of that are on in the in the baking stage

[2:29:54] Trustee Patrick: in the various local trust committees?

[2:29:57] Voice 6: Oh, thank you, Chair. That is a tricky question.

[2:30:00] Voice 6: I only know whispers. Unfortunately, there's a lot of applications across a lot of islands to keep track of. And this group, collectively, this table, would probably be, I bet you could all put your heads together about what you've seen first reading, preliminary readings, almost better than my collective knowledge.

[2:30:15] Voice 6: knowledge. I'm aware of various projects on, you know, there's Denman,

[2:30:20] Voice 6: Gabriola, I know Salt Spring has had discussions about a few others.

[2:30:25] Voice 6: And I'm aware of course,

[2:30:26] Voice 6: bylaws amending LUBs and OCPs in terms of projects,

[2:30:30] Voice 6: but I cannot bring up anything specific that I know is ready to submit a

[2:30:35] Voice 6: request to the EC for sponsorship at this moment.

[2:30:38] Trustee Patrick: Well, thank you. That was a tricky one, but worth asking. Vice Chair Elliott.

[2:30:42] Trustee Patrick: Yeah,

[2:30:46] Voice 10: it's a good question. I guess my thought was trying to do all the things at once. Is it possible to sponsor 50% of this? And then at the end of the fiscal, we review all the applications that came in. And if the budget has not been exhausted, can spend another 50,000 or sorry.

[2:31:16] Voice 3: It

[2:31:16] Voice 10: doesn't be. Wow. Okay. Yeah, we don't have those budgets. Thanks.

[2:31:22] Voice 10: Interesting. Mr. Peterson.

[2:31:25] Voice 4: Yeah, I appreciate this part of the discussion.

[2:31:28] Voice 4: Certainly as we as we propose budgets and then they went their way through

[2:31:34] Voice 4: financial planning committee to trust council,

[2:31:36] Voice 4: there is a tendency to whittle things down.

[2:31:38] Voice 4: I think my inclination is,

[2:31:41] Voice 4: is not to go with trustee Elliott's suggestion because I would rather

[2:31:47] Voice 4: fund this at this point if we run up against a situation where we have requests in excess of

[2:31:55] Voice 4: the budget then I think that actually would tend to build rationale for an increased budget

[2:32:03] Voice 4: trying to go about it the other way I think is more problematic so my preference is to go with

[2:32:11] Voice 4: the recommendation as as uh in in the report all

[2:32:17] Trustee Patrick: right vice chairs i look for either uh proceeding

[2:32:23] Trustee Patrick: with the motion as is or an alternative vice chair peterson i'm

[2:32:28] Voice 4: happy to make the motion share

[2:32:30] Trustee Patrick: go ahead and move

[2:32:31] Voice 4: that i move that executive committee approved financial sponsorship of

[2:32:35] Voice 4: $4,482 for a rezoning application PLR 2025-221-54 Kings Lane Road, which would vary Salt Spring

[2:32:48] Voice 4: Island land use bylaw number 355 to allow development of up to 50 affordable housing

[2:32:53] Voice 4: units, general offices, a child daycare center, and a reduced minimum lot size for potential

[2:32:59] Voice 4: subdivision of subject property.

[2:33:01] Trustee Patrick: Is there a second to this motion? Seconded by Vice Chair

[2:33:05] Trustee Patrick: mod any discussion i will call the vote then all those in favor and that carries all right thank

[2:33:18] Trustee Patrick: you very much and we'll wait and see the next sponsorship application which hopefully we will

[2:33:23] Trustee Patrick: receive these are good i'm going to move on then to um item 10.5.1 which is status of uh council

[2:33:33] Trustee Patrick: committee appointments briefing it's on page 219 of the agenda package and i believe is that uh

[2:33:41] Trustee Patrick: director marlin yeah

[2:33:49] Voice 2: hi can you hear me yes sorry i was having a hard time getting my mute off there

[2:33:55] Voice 2: uh yeah thank you uh this was just put together to help uh the chair uh look at where

[2:34:02] Voice 2: where you may want to appoint or receive this interest in appointing new members.

[2:34:09] Voice 2: There is a minor error or an error in the first in the governance committee where it indicates Laura Patrick.

[2:34:17] Voice 2: Laura Patrick is actually now ex officio and that vacancy was filled by Kate Louise Stanford.

[2:34:24] Voice 2: So, that list on your screen right there should read Kate Louise Stamford in place of Laura

[2:34:32] Voice 2: Patrick.

[2:34:33] Voice 2: These lists only include the voting members, they did not intend to include any of the

[2:34:40] Voice 2: ex-officials.

[2:34:41] Voice 2: So, for the Governors Committee, it's the seven that were elected by Trust Council.

[2:34:47] Voice 2: Financial Planning Committee, you'll see the list is there.

[2:34:50] Voice 2: It's the four that are sitting on the committee by virtue of their positions, such as the executive committee, the chairs of the council committees, unless the chair has appointed somebody else to sit in their place.

[2:35:09] Voice 2: And then for the other committees, it's the people that showed interest that the chair appointed and then trust council ratified.

[2:35:19] Voice 2: so if you take a look at financial planning committee um vice chair peterson is on there

[2:35:27] Voice 2: actually in two positions he's there as the executive committees because he's on the executive

[2:35:33] Voice 2: committee he's there by that virtue but he's also there now as the trust programs committee

[2:35:39] Voice 2: representative so he's actually taken up two positions um but he only has one vote so just

[2:35:46] Voice 2: just so you're aware of that and then it leaves a vacancy at the bottom because Mairead Boland

[2:35:54] Voice 2: Trustee Boland was appointed or elected as the chair of the regional planning sorry becomes

[2:36:03] Voice 2: representative from the regional planning committee so that leaves a vacancy as one of the three at

[2:36:10] Voice 2: large that's appointed by the chair so there are on the financial planning

[2:36:16] Voice 2: committee which is the most complicated makeup three members appointed at large

[2:36:21] Voice 2: by the chair and then the rest of them are there by virtue of them being either

[2:36:26] Voice 2: chair of a committee or on the executive committee and then if you just want to

[2:36:30] Voice 2: take a look at just scroll down there Alex to the next page the next two is

[2:36:36] Voice 2: the regional planning committee and the trust programs committee and i just wanted to point

[2:36:42] Voice 2: out there's quite a difference in membership there's actually only five members five building

[2:36:47] Voice 2: members on the regional planning committee and there's i think 10 on the trust programs committee

[2:36:53] Voice 2: so i'm not sure if you want to look at trying to balance that more whether that's even important

[2:36:59] Voice 2: but i just put this in here just to help you to see that the accessibility committee is on here

[2:37:06] Voice 2: just this is by legislation and the makeup is is set up on legislation but it is appointed by trust

[2:37:12] Voice 2: council so we currently have five members one of which is appointed or represents trust council

[2:37:20] Voice 2: and i believe there's the ability to have more than one trustee on that committee i think i'd

[2:37:26] Voice 2: have to check but i think the policy is that two trustees could be appointed so really it's the

[2:37:33] Voice 2: financial planning committee that's probably the issue and whether or not you want to look at

[2:37:38] Voice 2: balancing trust programs and the rpc thank you

[2:37:42] Trustee Patrick: thank you director marler just one correction

[2:37:45] Trustee Patrick: on the governance committee uh kate louise was already uh elected on that it was uh trustee

[2:37:51] Trustee Patrick: birthwork that replaced me right my

[2:37:54] Trustee Patrick: apology but you got the right makeup of the committee

[2:37:57] Trustee Patrick: Vice Chair Peterson.

[2:38:00] Voice 4: Yeah, just a couple of thoughts.

[2:38:03] Voice 4: One was whether it would be appropriate to consider appointing the trustee that sits on the Accessibility Committee to the Financial Planning Committee.

[2:38:15] Voice 4: And I know there's a little bit of, I think that's directly addressed in our policies that I've seen.

[2:38:25] Voice 4: But that's one consideration.

[2:38:27] Voice 4: And then the other consideration is, of course, we expanded Trust Programs Committee to conduct parts of the policy statement review and the consideration of whether that expanded membership is still required or desirable.

[2:38:47] Voice 4: Of course, we don't have the director with us today, but I think just in terms of achieving quorum, it might be helpful to kind of go back to the closer to the numbers that we had before that expansion, which I think took place after March Trust Council.

[2:39:08] Voice 4: So those are my thoughts.

[2:39:10] Trustee Patrick: Thank you, Vice Chair Elliott.

[2:39:14] Voice 10: Yeah, I agree with much of what's been said.

[2:39:16] Voice 10: um so would we want to would the chair want to email all the members of trust programs committee

[2:39:24] Voice 10: and see if they all want to stay on um and if some would volunteer to drop off and invite anybody

[2:39:33] Voice 10: else to express interest in joining regional planning committee um i think that could be an

[2:39:40] Voice 10: approach and also noting that there are financial implications for having larger and larger

[2:39:47] Voice 10: committees um although the remuneration is small um 10 trustees in a committee i think is about a

[2:39:57] Voice 10: thousand dollars so um i don't know if we want to keep adding and adding without considering the

[2:40:03] Voice 10: financial implications well

[2:40:06] Trustee Patrick: thank you um we have attempted to fill these vacancies we've asked

[2:40:12] Trustee Patrick: specifically for the financial planning committee and also the regional planning committee

[2:40:16] Trustee Patrick: and have had no volunteers step forward after numerous requests so we can continue to ask

[2:40:23] Trustee Patrick: trustees to to step forward but um you know we've been rattling that tree and nobody has come

[2:40:30] Trustee Patrick: forward um i did it does stick out to me that um you know the each executive member has a has a

[2:40:39] Trustee Patrick: role to play in sort of the liaison for bringing back attention items back to this committee and

[2:40:44] Trustee Patrick: we don't have that on the accessibility committee and um i i know we've gone through the terms of

[2:40:52] Trustee Patrick: references that is that put that committee at a bit of a disadvantage or would it be of value to

[2:40:58] Trustee Patrick: to have an EC member play a role of more of a liaison

[2:41:03] Trustee Patrick: with that committee to make sure it's any issues

[2:41:06] Trustee Patrick: that are raised from there

[2:41:08] Trustee Patrick: are brought to the attention of this group.

[2:41:11] Trustee Patrick: I don't know if you, go ahead.

[2:41:13] Voice 2: Yeah, I think it would be beneficial.

[2:41:16] Voice 2: The Accessibility Committee does talk about,

[2:41:20] Voice 2: obviously, things that may have impacts on day-to-day,

[2:41:24] Voice 2: which is executives' role.

[2:41:25] Voice 2: for example accessibility the last meeting the discussion was around how a website could be

[2:41:33] Voice 2: more accessible or how we need to consider accessibility when presenting things or

[2:41:41] Voice 2: local trust committee in meetings which could be as simple as using a microphone so people with

[2:41:47] Voice 2: hearing issues can hear or making sure the room is accessible to everybody or the sight lines and

[2:41:52] Voice 2: things like that so yeah it certainly wouldn't hurt i can just double check the terms of reference

[2:41:58] Voice 2: for you to see if there's room uh the terms of reference didn't set up a requirement for the

[2:42:05] Voice 2: executive committee to have somebody on there but it could be a consideration when you're

[2:42:10] Voice 2: considering who to appoint to the executive committee yeah yeah no

[2:42:16] Trustee Patrick: thank you because i know

[2:42:17] Trustee Patrick: in trust programs committee this week i looked and i saw all four executive committee members

[2:42:22] Trustee Patrick: were represented on the trust programs committee and i was like i don't know if that is the right

[2:42:27] Trustee Patrick: thing going forward i mean not not that we all have roles to play but i don't know if we all

[2:42:31] Trustee Patrick: need to be there uh vice chairman yeah

[2:42:34] Trustee Maude: thank you chair um yeah in that i believe that we're going

[2:42:38] Trustee Maude: to be reviewing the um onboarding package um for the the next election um my understanding

[2:42:46] Trustee Maude: in the past was there was an expectation

[2:42:48] Trustee Maude: of all trustees

[2:42:50] Trustee Maude: to participate in at least

[2:42:52] Trustee Maude: one committee

[2:42:54] Trustee Maude: and I note that there's

[2:42:57] Trustee Maude: several trustees that aren't

[2:42:59] Trustee Maude: on any committees and I also

[2:43:01] Trustee Maude: note that there are other trustees that seem to be

[2:43:03] Trustee Maude: on multiple committees

[2:43:04] Trustee Maude: so there's an unfair burden

[2:43:07] Trustee Maude: I feel amongst

[2:43:09] Trustee Maude: the trustees that we're not sharing

[2:43:11] Trustee Maude: the workload

[2:43:13] Trustee Maude: so I would

[2:43:15] Trustee Maude: in preparing the

[2:43:16] Trustee Maude: the onboarding materials for next trust council i i think it will be worthwhile to sort of

[2:43:23] Trustee Maude: verbalize those expectations um because i just i feel bad that there are some trustees that are not

[2:43:31] Trustee Maude: participating at all in the committee process and i i think that um we're not benefiting from their

[2:43:38] Trustee Maude: knowledge um and and other trustees are putting in a lot of time um that's disproportionate that

[2:43:46] Trustee Maude: perhaps is not equitable amongst the organization so thank you all

[2:43:54] Trustee Patrick: right if there are no other

[2:43:57] Trustee Patrick: suggestions i guess uh what i'm hearing of vice chair peterson yeah

[2:44:02] Voice 4: just a question more um about

[2:44:05] Voice 4: About the large size of Trust Programs Committee,

[2:44:11] Voice 4: I know that Trust Council and the Chair worked on growing it

[2:44:20] Voice 4: for the policy statement review piece,

[2:44:26] Voice 4: and I wonder if the right approach to shrinking it a bit

[2:44:30] Voice 4: is to consider those appointments that came at that time

[2:44:34] Voice 4: or to reconsider those appointments.

[2:44:37] Voice 4: It does seem excessive, the size,

[2:44:42] Voice 4: and beyond the financial constraints,

[2:44:45] Voice 4: actually I think more concerning to me

[2:44:48] Voice 4: is the issue that the quorum changes.

[2:44:52] Voice 4: And with a larger committee, it means we can't operate,

[2:44:56] Voice 4: we require a larger quorum to operate.

[2:44:59] Voice 4: So, and I'm assuming since these appointments are within the chair's purview, that our role here is just to discuss, because those appointments are in the power of the chair.

[2:45:16] Trustee Patrick: Thank you. Director Marler.

[2:45:19] Voice 2: Yeah, thank you. I've got two comments just on appointing.

[2:45:23] Voice 2: So under the Interpretation Act, the power to appoint includes the power to rescind. So you can certainly do that.

[2:45:29] Voice 2: uh second is accessibility committee allows for two members of trust council to be appointed

[2:45:35] Voice 2: so if you would like to pick an executive member to join lisa on that council on the ec

[2:45:41] Voice 2: ac you could certainly do that also the chair is ex-officio on accessibility committee

[2:45:48] Voice 2: so you do have the ability to join in that capacity as well thanks ah

[2:45:53] Trustee Patrick: that'd be good then

[2:45:55] Trustee Patrick: and I need to receive invites to those meetings.

[2:45:58] Voice 2: I was just thinking the same thing.

[2:46:00] Voice 2: Thank you.

[2:46:00] Trustee Patrick: I guess I haven't received them.

[2:46:02] Trustee Patrick: Okay.

[2:46:04] Trustee Patrick: So some things to think about.

[2:46:07] Trustee Patrick: I'm happy to take this away and to work on this

[2:46:10] Trustee Patrick: and maybe send some emails to some of you to make requests as well.

[2:46:17] Trustee Patrick: And we'll go from there.

[2:46:19] Trustee Patrick: So thank you for your input.

[2:46:21] Trustee Patrick: And I have some ideas of how I'd like to proceed.

[2:46:24] Trustee Patrick: seat. So good. Okay. Well, I'm going to keep things moving. I know it's noon, but I'd say

[2:46:29] Trustee Patrick: we're also approaching the end of the agenda package. So I'd like to keep moving forward

[2:46:35] Trustee Patrick: with your permission. That brings us to, sorry, I'm just going through here, the correspondence

[2:46:44] Trustee Patrick: 11.1, which is the Union of BC Municipality Compass. Oops, sorry, I'm getting my agenda

[2:46:53] Trustee Patrick: the package back up here um i think it's really here for uh information i think i i assume we're

[2:47:00] Trustee Patrick: all uh all of you vice chairs are uh registered to get these uh updates from ubcm directly

[2:47:09] Trustee Patrick: if you're not you should be are there any comments on this particular piece of uh feedback on

[2:47:16] Trustee Patrick: feedback on liquor to go policy sounds sounds like fun any comments just receive this for

[2:47:30] Trustee Patrick: information then oh vice chair elliott yeah

[2:47:34] Voice 10: i i don't really think um islands trust is a

[2:47:37] Voice 10: place in responding to this um but yeah i just receive it for information yeah all

[2:47:46] Trustee Patrick: right um

[2:47:47] Trustee Patrick: And then we had 11.2, which was the Jay Marginson comment that was in response to our item earlier in the agenda package.

[2:47:58] Trustee Patrick: So I just received that for information.

[2:48:03] Trustee Patrick: Okay.

[2:48:04] Trustee Patrick: So moving on, we have item 12.1, which is the review of the amendment to our current work program.

[2:48:12] Trustee Patrick: Is there anything that needs to be done here?

[2:48:20] Trustee Patrick: Vice Chair Peterson.

[2:48:22] Trustee Patrick: I

[2:48:24] Voice 4: know I brought this up before, but when we have when we have a number of items on

[2:48:33] Voice 4: our report that we have that were well past the timelines in this case, there's several

[2:48:39] Voice 4: of March of 2025. I just request that a new target be entered into these tables. I think

[2:48:51] Voice 4: it just would help address uh you know for someone who's not maybe not up on the day-to-day of what

[2:48:57] Voice 4: we're doing i i think it looks odd to have timelines that were well passed um in our agendas

[2:49:03] Voice 4: so i just request that the ceo consider uh how to address that thank you yet noted thank you

[2:49:11] Trustee Patrick: all right there's no further action i think we just received this for information at this time

[2:49:22] Trustee Patrick: next time it's for four or we don't have to forward this to trust council at this moment

[2:49:27] Trustee Patrick: i think that's our next meeting so uh chair

[2:49:32] Voice 8: if i might yes director

[2:49:34] Voice 8: marler has his hand raised i

[2:49:36] Trustee Patrick: apologize there go ahead director marler i

[2:49:43] Voice 1: forgot to lower it good

[2:49:45] Trustee Patrick: try i thought you had a brilliant

[2:49:47] Trustee Patrick: idea there all right um so i'm gonna move on then um our next meeting is uh in person

[2:49:55] Trustee Patrick: I know it says electronic in here, but it's in person, Wednesday, September 3rd at 9.15 in the morning.

[2:50:03] Trustee Patrick: At this time, did we have any reason to go into closed?

[2:50:08] Trustee Patrick: We do?

[2:50:10] Trustee Patrick: Yes, Chair, please, yes.

[2:50:11] Trustee Patrick: All right.

[2:50:12] Trustee Patrick: So one of the vice chairs, would you wish?

[2:50:14] Trustee Patrick: So I'm going to just, for everyone else, we will be adjourning the main meeting,

[2:50:20] Trustee Patrick: And I'll rise and report at the next executive meeting

[2:50:24] Trustee Patrick: if we have any items to rise and report

[2:50:26] Trustee Patrick: in the closed meeting.

[2:50:27] Trustee Patrick: So with that, I need a vice chair

[2:50:29] Trustee Patrick: to read the closed meeting motion.

[2:50:32] Trustee Maude: I'll move that the meeting be closed

[2:50:34] Trustee Maude: to the public subject of sections 91C

[2:50:37] Trustee Maude: of the community charter

[2:50:38] Trustee Maude: in order to consider matters related to labor relations

[2:50:40] Trustee Maude: or other employee relations

[2:50:42] Trustee Maude: and that excluded staff attend the meeting.

[2:50:45] Trustee Patrick: All right.

[2:50:46] Trustee Patrick: Is there a second to that motion?

[2:50:49] Trustee Patrick: Seconded by Vice Chair Elliott.

[2:50:50] Trustee Patrick: it is there any discussion not I'll call about all those in favor and that carries and we are

[2:50:58] Trustee Patrick: now going to go on camera so I'll take a few moments to close the meeting

_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
August 6, 2025  ADOPTED  Page 1 of 10  
   Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
Wednesday, August 6, 2025 
Electronic Meeting 
 
Members Present: Laura Patrick, Chair, Salt Spring Island Local Trust Area  
 Tobi Elliott, Vice-Chair, Gabriola Island Local Trust Area 
David Maude, Vice-Chair, Mayne Island Local Trust Area 
 
 Timothy Peterson, Vice-Chair, Lasqueti Island Local Trust Area  
   
Staff Present: Rueben Bronee, Chief Administrative Officer 
Stefan Cermak, Director, Planning Services 
David Marlor, Director, Legislative and Information Services 
 
 Alexandra Trifonidis, Executive Coordinator  
 
Members of the public 
present:  
 
No members of the public were present. 
 
1. CALL TO ORDER 
The meeting was called to order at 9:15 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Patrick acknowledged that the meeting was being held in traditional territory of the 
Coast Salish First Nations. Trustees and staff were introduced. 
3. APPROVAL OF AGENDA 
3.1 Introduction of New Items 
No new items were introduced.  
3.2 Approval of Agenda 
By general consent the agenda and addendum were approved as 
presented. 
3.2.1 Agenda Context Notes - None 
4. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
No report was provided. 
5. ADOPTION OF MINUTES 
5.1 Draft Executive Committee Meeting Minutes of July 2, 2025 
By general consent the Executive Committee meeting minutes of July 2, 
2025 were adopted as presented. 

 
 
 
 
     
5.2 Draft Executive Committee Special Meeting Minutes of July 17, 2025 
By general consent the Executive Committee special meeting minutes of 
July 17, 2025 were adopted as presented. 
5.3 Draft Executive Committee Special Meeting Minutes of July 23, 2025 
By general consent the Executive Committee special meeting minutes of 
July 23, 2025 were adopted as presented. 
6. FOLLOW UP ACTION LIST AND UPDATES 
6.1 Follow Up Action List/Director/CAO Updates 
The Committee reviewed the follow up action list, and Directors provided their area 
reports. 
6.2 Local Trust Committee Chair Updates and Reports on Local Advocacy Topics 
Local Trust Committee Chairs provided updates on recently attended and upcoming 
local trust committee meetings, as well as current local advocacy topics.  
6.3 Islands Trust Conservancy Liaison Update 
  The Islands Trust Conservancy Liaison provided an update. 
7. BYLAWS FOR APPROVAL CONSIDERATION 
7.1 Denman Island Local Trust Committee Proposed Bylaw No. 258 – Repeal of 
Meeting Procedures Bylaw - Request For Decision 
The Director of Planning summarized the repealing of meeting procedure bylaws in 
the agenda package. 
 
EC-2025-095 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Denman Island Local 
Trust Committee Bylaw No. 258, cited as "Denman Island Local Trust 
Committee Meeting Procedures Repeal Bylaw No. 258, 2025" in accordance 
with Section 27 of the Islands Trust Act. 
CARRIED 
7.2 Gabriola Island Local Trust Committee Bylaw No. 320 – Request For Decision 
  The Director of Planning spoke to the three similar bylaws in the agenda package. 
EC-2025-096 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Gabriola Island Local 
Trust Committee Bylaw No. 320, cited as “Gabriola Island Local Trust 
Committee Bylaw Enforcement Notification Bylaw No. 263, 2011, 
Amendment No. 1, 2024” in accordance with Section 27 of the Islands Trust 
Act. 
_____________________________________________________________________________________________________
Executive Committee
Minutes of a Regular Meeting
August 6, 2025
 ADOPTED Page 2 of 10

 
 
 
 
     
CARRIED 
7.3 Galiano Island Local Trust Committee Bylaw No. 296 - Request For Decision 
  Director of Planning presented the bylaw reviewing the Request for Decision.  
  Discussion ensued. 
EC-2025-097 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Galiano Island Local 
Trust Committee Bylaw No. 296, cited as “Galiano Island Official 
Community Plan Bylaw No. 108, 1995, Amendment No. 3, 2024” in 
accordance with Section 27 of the Islands Trust Act. 
CARRIED 
7.4 Gambier Island Local Trust Committee Bylaw No. 160 - Request For Decision 
EC-2025-098 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Gambier Island Local 
Trust Committee Bylaw No. 160, cited as “Gambier Island Local Trust 
Committee Bylaw Enforcement Notification Bylaw No. 116, 2011, 
Amendment No. 1, 2025” in accordance with Section 27 of the Islands Trust 
Act. 
CARRIED 
7.5 Lasqueti Island Local Trust Committee - Proposed Bylaw No. 105 – Repeal of 
Meeting Procedures Bylaw - Request For Decision 
EC-2025-099 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Lasqueti Island Local 
Trust Committee Bylaw No. 105, cited as "Lasqueti Island Local Trust 
Committee Meeting Procedures Repeal Bylaw No. 105, 2025" in accordance 
with Section 27 of the Islands Trust Act. 
CARRIED 
7.6 Mayne Island Local Trust Committee - Proposed Bylaw No. 198 – Repeal of 
Meeting Procedures Bylaw - Request For Decision 
EC-2025-100 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Mayne Island Local 
Trust Committee Bylaw No. 198, cited as "Mayne Island Local Trust 
Committee Meeting Procedures Repeal Bylaw No. 198, 2025" in accordance 
with Section 27 of the Islands Trust Act. 
CARRIED 
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7.7 Mayne Island Local Trust Committee - Proposed Bylaw No. 199 – Public 
Notification Bylaw - Request For Decision 
The Director of Planning provided background information on Public Notification 
Bylaws. 
EC-2025-101 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Mayne Island Local 
Trust Committee Bylaw No. 199, cited as "Mayne Island Local Trust 
Committee Public Notification Bylaw No. 199, 2025" in accordance with 
Section 27 of the Islands Trust Act. 
CARRIED 
7.8 North Pender Island Local Trust Committee Proposed Bylaw No. 230 - Request 
For Decision 
EC-2025-102 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve North Pender Island 
Local Trust Committee Bylaw No. 230, cited as “North Pender Island Local 
Trust Committee Bylaw Enforcement Notification Bylaw No. 188, 2011, 
Amendment No. 1, 2022” in accordance with Section 27 of the Islands Trust 
Act. 
CARRIED 
7.9 North Pender Island Local Trust Committee - Proposed Bylaw No. 238 – Repeal 
of Meeting Procedures Bylaw - Request For Decision 
EC-2025-103 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve North Pender Island 
Local Trust Committee Bylaw No. 238, cited as "North Pender Island Local 
Trust Committee Meeting Procedures Repeal Bylaw No. 238, 2025" in 
accordance with Section 27 of the Islands Trust Act. 
CARRIED 
7.10 North Pender Island Local Trust Committee - Proposed Bylaw No. 239 – Public 
Notification Bylaw - Request For Decision 
EC-2025-104 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve North Pender Island 
Local Trust Committee Bylaw No. 239, cited as "North Pender Island Local 
Trust Committee Public Notification Bylaw No. 239, 2025" in accordance 
with Section 27 of the Islands Trust Act. 
CARRIED 
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7.11 Salt Spring Island Local Trust Committee - Proposed Bylaw No. 547 – Repeal of 
Meeting Procedures Bylaw - Request For Decision 
EC-2025-105 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Salt Spring Island Local 
Trust Committee Bylaw No. 547, cited as "Salt Spring Island Local Trust 
Committee Meeting Procedures Repeal Bylaw No. 547, 2025" in accordance 
with Section 27 of the Islands Trust Act. 
CARRIED 
7.12 Saturna Island Local Trust Committee - Proposed Bylaw No. 144 – Repeal of 
Meeting Procedures Bylaw - Request For Decision 
EC-2025-106 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Saturna Island Local 
Trust Committee Bylaw No. 144, cited as "Saturna Island Local Trust 
Committee Meeting Procedures Repeal Bylaw No. 144, 2025" in accordance 
with Section 27 of the Islands Trust Act. 
CARRIED 
7.13 Saturna Island Local Trust Committee - Proposed Bylaw No. 145 – Public 
Notification Bylaw - Request For Decision 
EC-2025-107 
  It was MOVED and SECONDED,  
that the Islands Trust Executive Committee approve Saturna Island Local 
Trust Committee Bylaw No. 145, cited as "Saturna Island Local Trust 
Committee Public Notification Bylaw No. 145, 2025" in accordance with 
Section 27 of the Islands Trust Act. 
CARRIED 
8. TRUST COUNCIL MEETING PREPARATION 
8.1 Executive 
8.1.1 Draft September Trust Council 3-day Schedule 
   The Committee reviewed the draft September Trust Council 3-day schedule.  
   Discussion ensued on: 
• Where the best place for the Trustee Roundtable section is 
• Allowing time for the TRUSTEE UPDATES - Community Committee 
Participation section 
8.2 Planning Services - None 
8.3 Financial and Employee Services - None 
8.4 Trust Area Services - None 
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8.5 Legislative and Information Services - None 
9. EXECUTIVE COMMITTEE PROJECTS 
9.1 Trust Council Initiated - None 
9.2 Executive Committee Initiated 
9.2.1 Executive 
9.2.1.1 2025 Union of British Columbia Municipalities Staff Meeting 
Requests - Request For Decision 
The Chief Administrative Officer summarized the Request For 
Decision.  
    Discussion ensued on meeting topics of consideration: 
• Crown lease tenures 
• Priority actions within the Declaration on the Rights of 
Indigenous Peoples Act (DRIPA) Action Plan 
• British Columbia Housing: 
o BC Housing’s intentions for the Trust Area 
o Communication of Tiny House findings within the Trust 
Area 
o Housing Needs Assessment regulations 
o Rural Communities housing model 
• Heritage protection: 
o Processes for engaging with First Nations on the 
protection of areas with high archaeological potential 
• Composting toilet regulations 
• Ministry of Housing and Municipal Affairs: 
o Policy Statement update process 
• Transportation: 
o Long-term planning for ferry bottlenecks and aging 
infrastructure 
 
The Committee recessed for break at 10:44 a.m. and reconvened at 10:55 a.m. 
EC-2025-108 
It was MOVED and SECONDED,  
that Executive Committee request staff to submit meeting 
requests for staff from the following ministry or agency on the 
related topics for the 2025 Union of British Columbia 
Municipalities Convention: 
• British Columbia Housing on long term housing 
plans in the Trust Area and consideration of the 
unique needs of rural communities; 
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• Ministry of Housing and Municipal Affairs on 
regulation of tiny homes and the Housing Needs 
Assessment framework; 
• Ministry of Water, Land and Resource Stewardship 
on Crown land leases and referrals; 
• Ministry of Indigenous Relations and 
Reconciliation on potential co-governance 
opportunities and the Declaration Act action plan; 
and, 
• British Columbia Assessment on understanding 
process on the islands and impacts of ability to 
insure properties with regards to assessed values. 
CARRIED 
9.2.2 Trust Area Services - None 
9.2.3 Planning Services 
9.2.3.1 Short Term Rental Accommodation – Principal Residence Opt-In 
Update – Briefing 
    The Director of Planning provided a summary of the Briefing.  
The Committee engaged in discussion regarding the most 
appropriate format and location for delivering the information 
session.       
 
EC-2025-109 
It was MOVED and SECONDED,  
that Executive Committee request staff to request Ministry of 
Housing and Municipal Affairs staff to present a briefing on 
short term rental accommodation principal residence 
requirement opt-in option to Trust Council in a suitable 
format.  
CARRIED 
9.2.4 Financial and Employee Services - None 
9.2.5 Legislative and Information Services - None 
10. NEW BUSINESS 
10.1 Executive/Trust Council 
10.1.1 Potential for Islands Trust’s Engagement on the Heritage Conservation Act 
Improvements - Discussion 
Vice-Chair Elliott spoke to the item, highlighting the significance of the 
Heritage Conservation Act review and recommending that Islands Trust 
consider participating in stakeholder engagement. 
 
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Trustees Elliott and Peterson noted they had registered for an upcoming 
webinar and expressed support for submitting formal input from Trust 
Council. 
 
Concerns were raised regarding the potential financial impacts on 
homeowners, with support expressed for a more collaborative, province-led 
approach. 
 
Staff confirmed their capacity to coordinate a formal response, subject to 
direction and further information from the webinar. 
 
The relevance of the Act to the work of Islands Trust was emphasized. 
  
EC-2025-110 
It was MOVED and SECONDED,  
that staff prepare materials for the September Trust Council meeting 
to support feedback on proposed amendments to the Heritage 
Conservation Act.  
CARRIED 
10.2 Trust Area Services - None 
10.3 Planning Services 
10.3.1 Request for Executive Committee Sponsorship of Development Application 
Fee - Request For Decision 
The Director of Planning spoke to the item noting staff’s recommendation to 
fund the full sponsorship amount.  
   Budget considerations were discussed. 
EC-2025-111 
   It was MOVED and SECONDED,  
that the Executive Committee approve financial sponsorship of 
$4,482 for rezoning application PLR20250220 (154 King’s Lane Road) 
which would vary Salt Spring Island Land Use Bylaw No. 355 to allow 
development of up to 50-affordable housing units, general offices, a 
child day care centre, and a reduced minimum lot size for potential 
subdivision of the subject property. 
CARRIED 
10.4 Financial and Employee Services - None 
10.5 Legislative and Information Services 
10.5.1 Status of Council Committee Appointments – Briefing 
The Director of Legislative and Information Services addressed the Briefing 
and noted an error in the Governance Committee section. The name 'Laura 
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Patrick' should be replaced with 'Sam Borthwick,' as Laura Patrick now 
serves in an ex-officio capacity. 
   Discussion ensued on: 
• Committee membership 
• Expanded membership of the Trust Programs Committee due to the 
draft Trust Policy Statement project 
• Financial considerations 
• Roles of Executive Committee and the members that sit on standing 
committees 
• Participation and expectations of trustees who sit on committees 
11. CORRESPONDENCE (for information unless raised for action) 
11.1 2025-06-25 Union of British Columbia Municipalities - The Compass 
  Received for information.  
 11.2 2025-08-04 J Margison Executive Committee Meeting  
  Received for information.  
12. WORK PROGRAM 
12.1 Review and amendment of current work program 
  A request was made to update the target dates.  
  Received for information.  
13. NEXT MEETING 
The next meeting of the Executive Committee is scheduled to be held at the Islands Trust 
Victoria Office on Wednesday, September 3, 2025 at 9:15 a.m. 
14. CLOSED MEETING  
The Chair indicated that a rise and report will be made at the next scheduled meeting, if 
necessary.  
 
EC-2025-112 
  It was MOVED and SECONDED,  
that the meeting be closed to the public subject to Sections 90(1)(c) of the 
Community Charter in order to consider matters related to labour relations or other 
employee relations, and that excluded staff attend the meeting. 
CARRIED 
The meeting was closed to the public at 12:06 p.m. and reopened at 12:21 p.m. 
15. ADJOURNMENT 
By general consent the meeting adjourned at 12:21 p.m. 
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_________________________ 
Laura Patrick, Chair 
 
CERTIFIED CORRECT: 
 
_________________________ 
Alexandra Trifonidis, Executive Coordinator and Recorder 
 
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