Thetis Island Local Trust Committee regular meeting, September 3, 2025

[0:00:06] Voice 4: All right, Chair Patrick, we are ready.

[0:00:09] Voice 9: Well, thank you very much.

[0:00:11] Voice 9: I'd like to call this executive committee meeting to order.

[0:00:18] Voice 9: I'm Laura Patrick, elected on Salt Spring.

[0:00:21] Voice 9: And we always begin by acknowledging how fortunate we are to be gathering all across the unceded and treaty territories of many Coast First Salish nations.

[0:00:34] Voice 9: Recently, there was a significant court case with the Cowichan First Nation and lands over on the mainland, and I've been reading my way through that 800-page judgment, and I encourage most of you to.

[0:00:51] Voice 9: I am not done, I am long from it. It is fascinating reading, very interesting,

[0:00:59] Voice 9: and I think for all of us as we move forward, we know we don't want to be in the courts to settle,

[0:01:05] Voice 9: but I think we want to work closely together, we want to listen, we want to learn,

[0:01:09] Voice 9: we want to work together to preserve and protect these islands for people, for all people,

[0:01:18] Voice 9: into the future. So I encourage you to read that and the history and the lessons to be learned

[0:01:26] Voice 9: are amazing. I'd like to introduce who's joining me today. We have Vice Chair Peterson,

[0:01:35] Voice 9: elected on Laskete Island. We have Vice Chair Vaughn, elected on Maine Island. And we have

[0:01:40] Voice 9: Vice Chair Elliott, elected on Gabriel Island. I'd like to ask our CAO, Ruben Broney, to introduce

[0:01:46] Voice 3: Who's the staff that are joining us today?

[0:01:48] Voice 3: Thank you, Chair.

[0:01:49] Voice 3: In the room, we have Director of Trust Area Services, Claire Freider,

[0:01:52] Voice 3: Director of Legislative and Information Services, David Marger,

[0:01:55] Voice 3: Executive Coordinator, Alexander Trifonidis.

[0:01:58] Voice 3: Online, I believe we have our Senior Indigenous Relations Advisor, Joe Elliott,

[0:02:03] Voice 3: Director of Financial and Employee Services, Julia Mobs,

[0:02:06] Voice 3: and Director of Planning Services, Stefan Serbeck.

[0:02:10] Voice 9: Great. Thank you very much.

[0:02:12] Voice 9: So, Vice Chairs, we have an agenda before us.

[0:02:15] Voice 9: i note we do have one addendum that was uh added uh for items eight point one four and eight point

[0:02:23] Voice 9: eight and a new piece of correspondence eleven point seven are there any other additions or

[0:02:29] Voice 9: changes to the agenda if not can we approve the agenda as i'm oops sorry is

[0:02:35] Voice 4: the revised agenda

[0:02:37] Voice 4: The agenda addendum has items 8.1, .2, 8.4, .9, 8.1, and 11.7.

[0:02:45] Voice 4: Great. Thank you.

[0:02:46] Voice 9: Are there any – and then we can, through general consent,

[0:02:50] Voice 9: we can approve the agenda as amended.

[0:02:52] Voice 9: Thank you.

[0:02:53] Voice 9: So we're going to move on.

[0:02:55] Voice 9: There is some agenda context notes here for your information.

[0:03:06] Voice 9: We have the meeting minutes from August 6th on page 8 of the agenda package.

[0:03:13] Voice 9: Are there any additions or corrections to the minutes?

[0:03:19] Voice 9: If not, can we approve the minutes through general consent?

[0:03:22] Voice 9: Thank you very much.

[0:03:24] Voice 9: So the follow-up action list here is item 6.1 on page 18 of the agenda package.

[0:03:29] Voice 9: I'm going to turn this over to CAO Vimbroni to lead us through

[0:03:33] Voice 3: this item.

[0:03:34] Voice 3: Thank you, Chair.

[0:03:36] Voice 3: Not much by way of update from me on the CAO items on the follow-up action list.

[0:03:42] Voice 3: And generally speaking, we're pretty focused right now on preparing for trust counsel,

[0:03:47] Voice 3: and then also for supporting executive committee members attending UPCM in a couple of weeks

[0:03:53] Voice 3: as well, and a lot of work being done on the early stages of the budget process too.

[0:03:58] Voice 3: So unless any of you have any questions for me, I'm happy to move us along through the fuel.

[0:04:07] Voice 3: Next up then would be Director Martha.

[0:04:13] Voice 15: Yeah, thank you. Top action list, the first item is still something that Director Fraser and I

[0:04:20] Voice 15: need to get started on, the target size for October. And the next one down there, item three,

[0:04:27] Voice 15: Three, this is working on a primer on principals meeting assembly based on guidelines for training

[0:04:34] Voice 15: sessions so that we hope to have the December Trust Council for you.

[0:04:40] Voice 15: Item four, these are the items to do with amendments to, sorry, with the code of conduct.

[0:04:48] Voice 15: So we have already done some of this.

[0:04:51] Voice 15: The council training was completed.

[0:04:53] Voice 15: We have, I think, confirmed the dates with the facilitator for the next sessions, which

[0:05:01] Voice 15: is for the chairs, so we'll be continuing with that, continue that as in progress.

[0:05:06] Voice 15: The final one on that page is updating policy 612 , which is UBTM AVICC membership

[0:05:15] Voice 15: and resolution, so I hope to have that available to you for December Trust Council.

[0:05:20] Voice 15: And then the last item is on the next page, item six.

[0:05:24] Voice 15: And we are in the process of updating the resolutions without meeting policies.

[0:05:30] Voice 15: There's three of them that Trust Council have.

[0:05:33] Voice 15: So we'll be bringing a single policy that combines and removes redundancies and streamlines the way we do them.

[0:05:41] Voice 15: So we intend to bring that to EEC probably the next meeting after September Trust Council with recommendations to take it to December Trust Council for consideration of adoption.

[0:05:54] Voice 15: So that's it for the follow-up action list. Any questions on that?

[0:06:02] Voice 3: Next up then is Director Sermon.

[0:06:11] Voice 14: Good morning, everybody.

[0:06:14] Voice 14: Okay, so the follow-up action list.

[0:06:17] Voice 14: We have item one.

[0:06:19] Voice 14: One, I speak to my director's report going to Trust Council.

[0:06:24] Voice 14: It's not a main item on the Trust Council.

[0:06:27] Voice 14: We did a sort of inventory or an internal audit of our processes,

[0:06:32] Voice 14: and you'll see the results of that in my director's report.

[0:06:37] Voice 14: Item number two is complete.

[0:06:39] Voice 14: I did want to talk about that briefly.

[0:06:43] Voice 14: Vice chairs should have seen a few of the LTC to LTC referrals,

[0:06:47] Voice 14: the processes that have changed so nothing more to report on that but a nice bit of housekeeping

[0:06:53] Voice 14: and I really appreciate the ledge clerks especially Rob Pingel his support on making

[0:06:59] Voice 14: that template so make sure that that's going to be consistent across the entire organization

[0:07:05] Voice 14: number three let's see number four nothing to report there number four is to report the ministry

[0:07:13] Voice 14: or request the Ministry of Housing and Municipal Affairs

[0:07:16] Voice 14: to present a briefing on short-term rental accommodations.

[0:07:19] Voice 14: We did get an immediate response from Hannah Rabinovich,

[0:07:23] Voice 14: who's open to the idea of coming in person

[0:07:26] Voice 14: to the December Trust Council meeting

[0:07:27] Voice 14: to talk about the short-term rentals

[0:07:32] Voice 14: and the opt-in process.

[0:07:34] Voice 14: So I put that directly in the activity

[0:07:36] Voice 14: so you can track that a little bit better

[0:07:38] Voice 14: so I didn't have to write you a briefing.

[0:07:39] Voice 14: So I did ask that our executive coordinator help coordinate the attendance and make sure

[0:07:47] Voice 14: that there's room on the agenda for that.

[0:07:50] Voice 14: The next one, number five, says 0% progress, yet it's complete.

[0:07:54] Voice 14: I suspect that's the wizardry of Director Frater.

[0:07:58] Voice 14: I know that Jason Uelmans was working on preparing something for the meeting.

[0:08:03] Voice 14: So my apologies for that.

[0:08:05] Voice 14: I'll make sure that that's consistent before it travels to Trust Council.

[0:08:07] Voice 14: And the last item is complete.

[0:08:10] Voice 14: Any

[0:08:16] Voice 3: questions for Director Cermak about fuel or any other items?

[0:08:20] Voice 9: Go ahead.

[0:08:21] Voice 9: Oh, I have a question.

[0:08:22] Voice 9: Just on, I'm glad to hear, I have been able to attend one of Hannah's sessions.

[0:08:30] Voice 9: She is the most informed.

[0:08:31] Voice 9: My, I guess any, is there any way of making sure the islands that might be interested

[0:08:39] Voice 9: in opting in, or at least thinking about it before the December meeting, because they

[0:08:43] Voice 9: They may or may not have too many meetings between December and March 31st.

[0:08:48] Voice 9: So that's my only concern is the timing.

[0:08:51] Voice 9: That's fine if that's when they hear about it, but they should already be thinking about it ahead of that date.

[0:08:58] Voice 9: So

[0:08:59] Voice 13: that's

[0:09:01] Voice 9: my only question.

[0:09:01] Voice 9: How do we remind all the LTCs that this is something that they'd have to think of soon if they're going to meet the March 31st deadline?

[0:09:12] Voice 9: one.

[0:09:13] Voice 17: So I would just suggest that maybe we address it at Trust

[0:09:17] Voice 17: Council. Is it in your chairs address to say, well, this is

[0:09:21] Voice 17: coming in December, turn your mind to it.

[0:09:26] Voice 5: There was a memo, I think the director prepared to well, when

[0:09:31] Voice 5: the

[0:09:32] Voice 9: legislation first came out, and that could just be

[0:09:35] Voice 9: circulated to all LTCs on their next agenda so that they have it.

[0:09:40] Voice 9: But I think if you mention it in council, it'll just be one piece of item that is going to be forgotten.

[0:09:47] Voice 9: Do we need to make any direction to give

[0:09:52] Voice 3: that information out there?

[0:09:54] Voice 3: Director Sir, do you want a formal direction on that, or can you just work it out?

[0:09:59] Voice 3: If

[0:09:59] Voice 14: it's the wish of the executive committee, I don't need a resolution to forward a memo.

[0:10:04] Voice 14: I can easily do that, no problem.

[0:10:06] Voice 14: Just by consensus.

[0:10:09] Voice 8: I don't have any other questions.

[0:10:10] Voice 8: okay

[0:10:14] Voice 9: actually one more thing sorry on that um topic uh so in the trust council um package there

[0:10:24] Voice 9: is an update for bylaw enforcement

[0:10:26] Voice 5: and it's noted that enforcement on stvr is because the provincial

[0:10:32] Voice 5: resolute like we don't

[0:10:32] Voice 9: have that ability and so if she could address that part specifically like

[0:10:39] Voice 9: Like, how do local governments that don't have business licenses, and there's all these varying degrees of

[0:10:47] Voice 5: reporting, whether they're active or not, how does that Provincial Registry enforcement actually,

[0:10:57] Voice 9: it's a very backwards question, but I have to look, I'm just trying to remember from the report.

[0:11:05] Voice 9: i can't remember the wording um but maybe when we get to that item we can uh clarify the question

[0:11:15] Voice 9: sounds good remember it it's somewhere there

[0:11:22] Voice 3: director mobs good

[0:11:31] Voice 16: morning nice to see you all um i'm going to work through my follow-up action

[0:11:36] Voice 16: list in reverse order so starting with item number three uh item number three seeks a resolution uh

[0:11:43] Voice 16: to be forwarded to Trust Council.

[0:11:44] Voice 16: So you will see that in the materials

[0:11:46] Voice 16: that are traveling to Trust Council today.

[0:11:48] Voice 16: So that's marked as 95% complete.

[0:11:50] Voice 16: As we've done the work,

[0:11:51] Voice 16: it just needs to get over the finish line

[0:11:53] Voice 16: to actually find its way to Council.

[0:11:55] Voice 16: Item number two is looking to a policy

[0:11:57] Voice 16: on honorary for Indigenous elders.

[0:12:00] Voice 16: So this is a joint project

[0:12:01] Voice 16: with myself and Trust Area Services.

[0:12:03] Voice 16: The policy has been drafted by Joe Elliott.

[0:12:06] Voice 16: It's sitting with me for review.

[0:12:08] Voice 16: Unfortunately, there's zero space in my world right now

[0:12:10] Voice 16: to take on the extras that don't have deadlines so that's been sitting there for a while and we hope

[0:12:15] Voice 16: to find some time later in the fall. Item number one is a policy review and you'll see a note that

[0:12:21] Voice 16: I've added there that says that this item is on FPC's work program so there's a suggestion from

[0:12:26] Voice 16: staff that you remove it from the executive committee's work program. It is a financial

[0:12:30] Voice 16: policy so it makes sense that it would travel through financial planning committee prior to

[0:12:34] Voice 16: coming to or going to trust council for review so we'll take your direction on whether or not

[0:12:39] Voice 16: you'd like to see that stay here or happy for it simply to live on FPC's work program.

[0:12:43] Voice 16: You can take questions or direction as you see fit.

[0:12:47] Voice 16: I

[0:12:48] Voice 9: agree with removing this. I would welcome a resolution to remove it off of this follow-up

[0:12:55] Voice 9: action list. Sure. I move that item one in the Director of Financial Employee Services

[0:13:02] Voice 9: is uh activity one in the follow-up action report he uh probably one of his friends

[0:13:16] Voice 7: alex has

[0:13:17] Voice 9: it written down all right is there a second second by vice chairman any discussion

[0:13:26] Voice 9: all the vote all those in favor and that carries one less item for you on this list anyway but it

[0:13:33] Voice 9: just moves lightning

[0:13:35] Voice 3: already any other questions no that

[0:13:43] Voice 3: brings us to uh director freighter and

[0:13:45] Voice 3: trust area services good

[0:13:48] Voice 6: morning everyone um there's 21 items on the list i won't walk you

[0:13:51] Voice 6: through them all um i will just let you know that um focus for my team remains on a policy statement

[0:13:58] Voice 6: amendment project um things are going well and smoothly um we are working towards the next big

[0:14:02] Voice 6: event which is our town hall event or public comment we're looking forward to hearing from

[0:14:08] Voice 6: the public around their questions relating to policy statement I look forward to having you

[0:14:12] Voice 1: all there

[0:14:12] Voice 6: for that and I think I'll leave it to you to ask questions so I will walk you through

[0:14:17] Voice 6: all of these items I'll just note for the LTC related ones like Hornby and I think there's

[0:14:22] Voice 6: one there for Thetis my apologies to those local trust committees there simply hasn't been staff

[0:14:26] Voice 6: resources to

[0:14:27] Voice 6: get to those requests but certainly we know we're on

[0:14:29] Voice 6: the list and we'll provide the

[0:14:30] Voice 6: support as soon as we're able and then i can i can give some follow-up remarks if there are no

[0:14:36] Voice 6: questions um

[0:14:40] Voice 9: so item nine on the advocacy letter regarding cultural heritage protection that could

[0:14:46] Voice 9: probably be removed and we'll just capture maybe there could be um a letter to ltcs requesting

[0:14:58] Voice 9: um specific concerns

[0:15:00] Voice 5: related to first nations relations that could be forwarded to you and

[0:15:04] Voice 5: the chair if the council determines that staff will work with the chair on that response to the

[0:15:10] Voice 5: heritage conservation um

[0:15:12] Voice 6: transformation yes happy to have her removed i was wondering about whether

[0:15:18] Voice 6: that heritage conservation act response should you choose to ask for or should council choose

[0:15:21] Voice 6: to ask for it whether that would meet this intent yeah

[0:15:24] Voice 9: i think it would um is there a chance council

[0:15:28] Voice 9: Council wouldn't support that no so I would move that uh this item 9b removed from the follow-up

[0:15:36] Voice 9: action list um and do we want to get direction to ask LTCs if there are specific concerns that

[0:15:44] Voice 9: could be captured we'll do that it's

[0:15:46] Voice 6: over certainly you could or I think certainly I

[0:15:49] Voice 6: get those phone calls when concerns arise so I

[0:15:51] Voice 6: don't know that there needs to be explicit

[0:15:53] Voice 6: it and explicit but there's

[0:15:55] Voice 5: already things in the planning realm though that aren't necessarily

[0:15:59] Voice 5: maybe

[0:15:59] Voice 9: they are but anyway we could just remove it and then work on that so so you were making

[0:16:06] Voice 13: that motion i

[0:16:06] Voice 9: move that it be removed from the follow-up action list item nine and trust area

[0:16:10] Voice 9: services is there a

[0:16:11] Voice 9: second is that seconded by vice chair peterson any debate discussion

[0:16:16] Voice 9: discussion call the vote all those in favor back to carries well 20 on the list now

[0:16:21] Voice 8: any others

[0:16:25] Voice 9: question on 13 so that we

[0:16:28] Voice 5: just came out of thetis local trust committee yesterday and there are

[0:16:31] Voice 5: questions about where the advocacy is at we have a minute meeting at ubcm so i'm thinking this will

[0:16:41] Voice 5: probably fall off

[0:16:43] Voice 6: until after that's

[0:16:45] Voice 4: what i'm intending is that we

[0:16:46] Voice 6: achieve the answers to some

[0:16:47] Voice 6: of those questions through the ubcm meeting and then any and then we can do more specific follow

[0:16:53] Voice 6: up following that meeting okay so okay great any

[0:16:59] Voice 7: other questions um

[0:17:07] Voice 6: go ahead if i might try to give

[0:17:09] Voice 6: a few general

[0:17:10] Voice 6: updates sure i just wanted to let you know we have been successful in hiring another

[0:17:14] Voice 6: senior policy advisor with our thanks to council for bringing in that capacity yeah i'm hoping she

[0:17:19] Voice 6: She won't be able to start until part-time in October, full-time in November, but she is hopefully coming to Council so that she can hit the ground running when she does start with us.

[0:17:27] Voice 6: I'm very excited about this hire and really think it's going to add some long-needed capacity to our team to help with all the very many initiatives, including the Conservancy Five-Year Plan initiative, which we had told Council this position would help with.

[0:17:42] Voice 6: um we are looking for ways to find some resources to come in to help with the request of um regional

[0:17:49] Voice 6: planning committee and trust programs committee around building a business case for gis trend

[0:17:53] Voice 6: monitoring indicator reporting um because it's really not a side of the desk initiative so i'm

[0:17:59] Voice 6: looking at how we might bring in some additional resources to help us with that sort of project work

[0:18:02] Voice 6: over the next little while um and i can report that we met went to meet with with sanitary

[0:18:08] Voice 6: leadership council and we're moving ahead with them around the development of an agreement

[0:18:12] Voice 6: so that feels like a very positive relationship that's advancing and you'll see on your agenda

[0:18:18] Voice 6: today we're looking to potentially apply for some grant funding to move back forward and once we

[0:18:23] Voice 6: have all the referrals out we will be reaching out to the puts in nation to um see about moving

[0:18:29] Voice 6: forward in that relationship um it's been somewhat stalled for the last while but with the policy

[0:18:33] Voice 6: statement moving i think that's a good a good moment now we have time on our end to actually

[0:18:37] Voice 6: try and hold up a relationship where you intend to reach out to them and try and forward together

[0:18:43] Voice 10: thank you very much right yeah yeah

[0:18:49] Voice 3: just that's a good segue actually um

[0:18:52] Voice 3: indigenous relations advisor joe elliott do you have any updates to share on the

[0:18:57] Voice 3: on the follow-up action report for your area

[0:19:05] Voice 1: sorry um no i i think i i think of this item

[0:19:10] Voice 1: Item number 13, I guess, cultural safety learning.

[0:19:15] Voice 1: I guess we have to move forward and decide who from the trustees are going to attend the training.

[0:19:20] Voice 1: And that's going to be coming up in October.

[0:19:22] Voice 1: And I didn't realize, you know, things are moving quite fast.

[0:19:24] Voice 1: So I think we need to consider who from the trustees are going to be attending the workshop training.

[0:19:36] Voice 8: Can I ask a reminder what the numbers were?

[0:19:40] Voice 1: 20 people.

[0:19:41] Voice 1: um and

[0:19:43] Voice 9: we're

[0:19:46] Voice 1: we're thinking 10 trustees 10 staff yeah

[0:19:50] Voice 6: and we had suggested i think in the motion

[0:19:52] Voice 6: you had um accepted that it would only be trustees that were intending to run for office again

[0:19:59] Voice 6: so we'll we'll come back to you with a recommendation on that um possibly as our

[0:20:03] Voice 6: pre-council meeting but we'll okay

[0:20:05] Voice 9: yeah well that would be good because i think that would

[0:20:08] Voice 9: be trust council will be the place to at least secure commitments with that all right

[0:20:14] Voice 11: thank

[0:20:16] Voice 9: you very much okay

[0:20:18] Voice 1: thanks all

[0:20:20] Voice 9: right well thank you very much if there's no further questions

[0:20:25] Voice 9: we will move on this is our opportunity for local trust committee chair updates and reports on local

[0:20:31] Voice 9: advocacy i will start with vice

[0:20:35] Voice 17: chairman my goodness um not a lot to report um since our

[0:20:40] Voice 17: last um executive committee meeting haven't had any local trust committee meetings um however um

[0:20:46] Voice 17: we did have a joint um denman hornby meeting um that went very very well um the timing was a

[0:20:53] Voice 17: little bit awkward because it was scheduled between three and five in the afternoon and

[0:20:58] Voice 17: um i think it probably could have gone for another hour um we we concluded fine but i i think that

[0:21:05] Voice 17: there we could have spent a little bit more time on some of the topics um primarily it was about

[0:21:11] Voice 17: housing um and uh relations with the colmont source station um it was a very productive meeting uh

[0:21:18] Voice 17: it was really a good example of how we always identify as each island is unique

[0:21:26] Voice 17: it has different opinions and different um ways of dealing with things um uh pick on the housing

[0:21:33] Voice 17: there's different approaches um one of the interesting things and i'm sure trustee peterson

[0:21:38] will expand on it um was the on demo we're looking at a 200 meter um

[0:21:44] Voice 17: basically buffer

[0:21:47] Voice 17: for heritage conservation um and when it was first suggested it was like oh my goodness

[0:21:54] is this going to fly and both uh trustees from damon and hornby said is that enough

[0:22:02] Voice 17: um and there's

[0:22:04] Voice 17: in serious consideration to doing more i believe hornby suggested the whole item

[0:22:11] Voice 17: and then damon uh kind of sort of said well maybe we should look at that wow so uh but but i don't

[0:22:19] Voice 17: think of that conversation to be teased out if both hadn't been actually talking and sort of

[0:22:24] Voice 17: expanding on that so that was really really great um other than that you know it is we're coming up

[0:22:30] Voice 17: to the busy season um a lot of ltc meetings coming so next meeting we'll have lots and lots to report

[0:22:37] Voice 17: so

[0:22:37] Voice 11: thank you thank you very much

[0:22:40] Voice 9: uh over to vice chair brilliant okay um so we did have a an ltc

[0:22:47] Voice 9: meeting on just yesterday with Thetis and saw the biggest agenda package I've ever seen on Thetis

[0:22:58] Voice 9: for 400 pages of lots of reporting for a Green Shores rezoning so this is a really really

[0:23:08] Voice 9: interesting project the applicant or the landowner has two lots at the south

[0:23:15] Voice 5: end of Thetis

[0:23:15] Voice 5: um and it's right by the cut which which I learned so much yesterday was dredged in the 1950s

[0:23:24] Voice 9: but it used to be a saltwater marsh that was very much just above was very much used by

[0:23:28] Voice 9: um penelican and um liax and um ancestors and they would bring their canoes through the cut so

[0:23:36] Voice 9: that was dredged and then there's a just a ton of erosion out it's been yeah so it so the

[0:23:43] Voice 9: The applicant's got a really good application,

[0:23:47] Voice 9: got accreditation through the Stewardship Centre,

[0:23:51] Voice 9: British Columbia, and

[0:23:52] Voice 5: is doing the Screech Shores thing

[0:23:54] Voice 5: with former trustee Doug Fenton.

[0:23:57] Voice 5: And we're paused

[0:23:59] Voice 9: right now at,

[0:24:00] Voice 9: so we were at early engagement before drafting a by-laws,

[0:24:04] Voice 9: but we have not gotten feedback from Ellicott or Laxon.

[0:24:08] Voice 9: And just

[0:24:08] Voice 9: understanding they've got a lot going on right now,

[0:24:11] Voice 9: especially with the Cowichan Tribes decision, but we're

[0:24:17] Voice 5: really holding now. All the management

[0:24:21] Voice 5: plans have been drafted up, but we don't want to ask the proponent to spend more money

[0:24:25] Voice 5: in anticipation of a potential rezoning before we have really that early engagement.

[0:24:34] Voice 9: Malacca elders have been invited and have walked the land and have spoken to the cultural values

[0:24:40] Voice 9: and and environmental values there but there hasn't been that formal response

[0:24:46] Voice 5: to say this

[0:24:48] Voice 5: project is happening we want to hear from you at

[0:24:51] Voice 9: an early stage so there's quite a long conversation

[0:24:53] Voice 9: about how to do that in a good way and the landowner is super supportive and it's just

[0:24:59] Voice 9: really wonderful to see somebody who wants to take that approach it costs quite a bit and it

[0:25:05] Voice 9: takes so much time and you need all the scientific and indigenous knowledge so it's I encourage people

[0:25:10] Voice 9: to take a look at it if it's really it hasn't been posted to the website no we'd rather that

[0:25:15] Voice 9: be posted to the website so we could share those like some

[0:25:17] Voice 5: information with First Nations so

[0:25:19] Voice 5: we were talking about ways to reach out that um are less formal than just the emails that are not

[0:25:25] Voice 5: getting on the spot so back to the referral question and how how can we engage in better ways

[0:25:32] Voice 5: face to

[0:25:32] Voice 9: face or invitations anyway

[0:25:35] Voice 6: um

[0:25:35] Voice 9: so we got questions from the public on quite a bit on

[0:25:39] Voice 9: management operational efficiencies and some misunderstanding about the draft policy statement

[0:25:45] Voice 9: it was really interesting discussion policy statement and what it is and what it is not

[0:25:51] Voice 9: but I pointed to the directory or CAO's update for council and said that you know the operational

[0:25:57] Voice 9: review is coming that's going to be the place to look for taxpayer responsive efficiencies across

[0:26:05] Voice 9: across the organization

[0:26:06] Voice 9: and how our departmental workflows

[0:26:08] Voice 9: could be better understood.

[0:26:10] Voice 5: So there's actually really keen interest on Thetis

[0:26:13] Voice 5: from to look at how we're managing things.

[0:26:17] Voice 5: And so

[0:26:17] Voice 9: it's a good opportunity to talk about

[0:26:19] Voice 9: policy statement versus, it's

[0:26:22] Voice 5: a great meeting.

[0:26:23] Voice 9: Maine, we're not gonna meet till the end of the month.

[0:26:26] Voice 9: Leskete, I've had,

[0:26:27] Voice 5: our emails are blowing up.

[0:26:29] Voice 9: There is a

[0:26:32] Voice 5: request for comment for a Crownland referral, which is open due to a National

[0:26:41] Voice 9: Outdoor Leadership School Society wanting a license of occupation over 77 individual

[0:26:47] Voice 9: sites used for overnight camping, for guided kayaking adventures up and down the coast.

[0:26:52] Voice 9: And so one proposed site, it's Eggshell Cove, Sea Egg Cove, I've seen it probably

[0:26:59] Voice 9: Probably 50 times I should know by now.

[0:27:02] Voice 9: And so you had circulated the information

[0:27:05] Voice 9: to the Mesquite community.

[0:27:06] Voice 9: We've been getting letters almost universally saying no.

[0:27:09] Voice 9: Everyone's citing concerns of fire management

[0:27:12] Voice 9: and providing access to sensitive, protected areas.

[0:27:17] Voice 9: So it is an American company.

[0:27:19] Voice 9: The spots are proposed all the way up the coast,

[0:27:22] Voice 9: sort of up the interpassageway, almost up to Alaska.

[0:27:26] Voice 9: And I don't think there's any other trust areas

[0:27:29] Voice 9: because I think the next one's North Arctic, CEDA.

[0:27:32] Voice 5: Are there any informed B and Denman proposed?

[0:27:34] Voice 20: I heard there was one of them was,

[0:27:36] Voice 20: I haven't actually done the exhaustive search,

[0:27:38] Voice 20: but I think one of them was proposed for Faldes.

[0:27:40] Voice 9: Oh, I didn't, okay, I didn't see that.

[0:27:43] Voice 9: I'd

[0:27:43] Voice 20: have to go back and look.

[0:27:44] Voice 9: I should look at the map.

[0:27:46] Voice 9: But it's, yeah, there's,

[0:27:48] Voice 9: the messages have been posted on the Gabriola board.

[0:27:51] Voice 9: Some people are asking me questions from Gabriola.

[0:27:53] Voice 9: It's just a very big issue right now.

[0:27:56] Voice 9: And I think a lot of heightened concern over access to sensitive areas

[0:28:01] Voice 9: and especially allowing an American company to bring up tourists.

[0:28:05] Voice 9: So I don't know.

[0:28:06] Voice 5: Anything else from your end that you're hearing?

[0:28:08] Voice 20: Well, yeah, I'd just say it's blown up from the Liskiti referral

[0:28:14] Voice 20: as one of the residents had posted a message over on TechSata

[0:28:19] Voice 20: because, of course, there's a couple spots there.

[0:28:20] Voice 20: And I've now seen it on message boards from Maine, Salt Spring, Gabriel, like all the way up to Cortez.

[0:28:33] Voice 20: Huge interest.

[0:28:37] Voice 20: As with many of these things, you know, the information that's being shared is not necessarily all fully accurate.

[0:28:46] Voice 20: There's a lot of opinion, but it's definitely has sparked some concern and interest, I think, you know, across the islands in a way that I haven't actually seen certainly in a long time.

[0:29:00] Voice 20: And it speaks to this whole issue of the crown lease process.

[0:29:08] Voice 20: And I think there's a high level of public interest.

[0:29:14] Voice 9: Well, we'll have that conversation with the minister soon.

[0:29:16] Voice 9: All right, we want to carry on.

[0:29:18] Voice 9: Oh, I do.

[0:29:19] Voice 9: One more, sorry.

[0:29:20] Voice 9: The South Bender.

[0:29:22] Voice 9: We have our public hearing for Bylaw 129 on Friday.

[0:29:30] Voice 9: I anticipate it's going to be a tough meeting to chair,

[0:29:34] Voice 9: and we might even go over,

[0:29:36] Voice 5: there might be so many attendees we'll have to recess,

[0:29:40] Voice 5: and we'll

[0:29:41] Voice 5: continue electronically or another means.

[0:29:42] Voice 5: means um MLA Rob Botterill emailed me and said he was planning to

[0:29:47] Voice 9: attend and asked to have a quick

[0:29:50] Voice 9: chat to understand the agenda ahead of time um I have you know the scripts and all the usual

[0:29:57] Voice 9: everything's in place but I fully expect

[0:30:00] Voice 9: There's going to be probably non-South Pender residents attending and getting emails from

[0:30:08] Voice 9: I'm a frequent visitor.

[0:30:10] Voice 9: So everybody with interest in this is probably attending.

[0:30:16] Voice 9: It's a good thing we booked the church, which is a larger venue.

[0:30:20] Voice 9: And I have some concerns about a letter from a First Nations leader.

[0:30:29] Voice 9: I'm not going to identify who, but I'm going to speak to staff and get some advice on that

[0:30:35] Voice 9: because it basically states that the proposed bylaw amendment would infringe on Douglas

[0:30:43] Voice 9: treaty rights and other things.

[0:30:46] Voice 9: So an executive committee has seen some of the email correspondence about concerns that

[0:30:51] Voice 9: the proposed bylaw isn't supported by the policy statement or their OCP.

[0:30:56] Voice 9: So I will put a lot of thought into how to frame the comments and how to have a respectful, calm, gracious PD.

[0:31:08] Voice 9: It's going to be fine.

[0:31:09] Voice 11: Wish

[0:31:10] Voice 9: you best of luck and I know staff will be supporting you and success on Friday.

[0:31:16] Voice 9: So thank you.

[0:31:17] Voice 9: Now, Vice Chair Peterson.

[0:31:20] Yeah, just one more thing on the Crownland lease referrals.

[0:31:24] all on the skiddy

[0:31:26] Voice 20: there and we did get some uh we did get a request uh from media this morning

[0:31:31] and uh i've let our uh director frayer and our communications

[0:31:38] Voice 20: person know that i think there's

[0:31:41] Voice 20: some specific questions i certainly could answer but there's others that are more around the stance

[0:31:48] Voice 20: of the Islands Trust, which I don't need to.

[0:31:53] Voice 20: So, yeah, speaking of media,

[0:31:56] Voice 20: the Salt Spring Island opt-in

[0:31:58] Voice 20: to the principal residence requirement

[0:32:03] Voice 20: generated a lot of media interest this summer.

[0:32:08] Voice 20: I had five requests for interviews

[0:32:11] Voice 20: and took several of them.

[0:32:13] Voice 20: Again, appreciate communication staff

[0:32:17] Voice 20: staff supporting me through those.

[0:32:22] Voice 20: Salt Spring next, well, the next sort of week and a bit

[0:32:27] Voice 20: are going to be busy.

[0:32:28] Voice 20: I have Hornby LTC Friday, Galeano Tuesday, Salt Spring Thursday.

[0:32:33] Voice 20: We have yet to receive our Salt Spring agenda,

[0:32:37] Voice 20: which I informed is going to be meaty,

[0:32:41] Voice 20: but I don't have all the details.

[0:32:43] Voice 20: And I've been spending quite a lot of time trying to find the draft

[0:32:48] Voice 20: that we usually get ahead of time

[0:32:49] Voice 20: and I just can't seem to find it.

[0:32:51] Voice 20: Anyway, we'll find out a bunch more tomorrow.

[0:32:55] Voice 20: The joint Hornbeak-Denman meeting

[0:32:58] Voice 20: was really interesting and really good.

[0:33:01] Voice 20: As Vice-Chair Maughan was saying,

[0:33:03] Voice 20: there's a lot of,

[0:33:05] Voice 20: although there's a lot of individuality

[0:33:07] Voice 20: between the islands,

[0:33:08] Voice 20: there's a lot of commonality

[0:33:09] Voice 20: and interesting that for Denman and Hornbeak

[0:33:13] Voice 20: both Comox First Nation is seen as sort of the primary nation

[0:33:20] Voice 20: with interest in a lot of ways, and there's been good relations there,

[0:33:24] Voice 20: and Comox has provided some sort of recommendations,

[0:33:30] Voice 20: what they would like to see actioned in terms of heritage conservation areas,

[0:33:37] Voice 20: and I think it was a good conversation.

[0:33:39] Voice 20: conversation i would also i was surprised at the um how much openness there was to uh to

[0:33:47] Voice 20: an area encompassing the whole island in both cases um i mean i think from a from a realistic

[0:33:55] Voice 20: point of view i think that's probably the way to go and then there's also that uh sense of

[0:34:02] Voice 20: um certainly some trustees express that for the public to feel like it and landowners to feel

[0:34:10] Voice 20: like it was fair it was almost easier to go with the whole island so that that shoreline of the

[0:34:17] Voice 20: owners and residents didn't feel like they were being singled out but when you look at the water

[0:34:22] Voice 20: courses the size of the islands it in a lot of ways it might just be simpler to do that heritage

[0:34:29] Voice 20: conservation area for the whole islands there's also some conversation around um how good the

[0:34:36] Voice 20: joint meeting was useful and some consideration of whether we might want to do something sort of

[0:34:44] Voice 20: similar to the what the southern gulf islands forum is doing in the north just so as a way to

[0:34:50] Voice 20: get especially if we can get the mlas and mps into the conversation because certainly that southern

[0:34:57] Voice 20: gulf island forum is uh is uh really useful i'm hoping i can tune into part of that on thursday

[0:35:05] Voice 20: day morning but i do have a busy schedule there let's see what else um yeah so friday

[0:35:15] Voice 20: ormby will be looking at uh some proposed bylaws um and the uh short-term rental association

[0:35:25] Voice 20: recommendations around the short-term vacation rental uh issue that's certainly been of high

[0:35:32] Voice 20: interest. We're looking forward to a staff report on the provincial registry data, which

[0:35:43] Voice 20: will come in November, and business case for the OCP LUB review project. Galliano will

[0:35:56] Voice 20: will be considering adoption of the groundwater bylaws 283 and 284

[0:36:05] Voice 20: and should be signing a covenant

[0:36:12] Voice 20: for the rezoning application from a former trustee there

[0:36:18] Voice 20: on Galliano.

[0:36:21] Voice 20: It's rezoning a fairly decent sized property

[0:36:24] Voice 20: in a way that will really align with the goals of Islands Trust

[0:36:30] and preserve

[0:36:31] Voice 20: some intact forest for the Covenant.

[0:36:34] Voice 20: So that's all very good stuff.

[0:36:37] Voice 20: I think I'll just

[0:36:38] Voice 20: leave it there.

[0:36:39] Voice 9: Do you have a question?

[0:36:41] Voice 9: I just have a technical question, I guess.

[0:36:44] Voice 9: All this talk about Crown lands and the license of occupation,

[0:36:48] Voice 9: I was looking at the referral page.

[0:36:50] Voice 9: Is this the Forestry, the Ministry of Forests or Water, Land and Resources cannot find which

[0:36:59] Voice 9: ministry regulates groundland use?

[0:37:02] Voice 9: I think it's Forests.

[0:37:06] Voice 20: I'd have to go, I'd have to go looking for that information.

[0:37:10] Voice 20: There's a portal.

[0:37:11] Voice 6: Yeah.

[0:37:11] Voice 20: Yeah.

[0:37:12] Voice 20: I see.

[0:37:12] Voice 20: Director Freiderhausen.

[0:37:13] Voice 6: This one came from Water, Land and Resources.

[0:37:15] Voice 6: So they both issue licenses

[0:37:19] Voice 9: for groundlands?

[0:37:21] Voice 9: It's all through waterlands and stewardship.

[0:37:24] Voice 13: Yeah, I think so.

[0:37:25] Voice 9: Okay, thanks.

[0:37:26] Voice 9: Sorry.

[0:37:27] Voice 9: Trying to get caught up.

[0:37:29] Voice 9: Anything else, Vice Chair Weberson?

[0:37:30] Voice 20: Nope, that's it for me today.

[0:37:32] Voice 9: All right.

[0:37:33] Voice 9: Well, I guess I have, for me, I have my two local source committees coming up,

[0:37:39] Voice 9: one tomorrow and one next week.

[0:37:41] Voice 9: But I do encourage all of you as vice chairs in your reports, please bring people's attention

[0:37:47] Voice 9: to the engagement opportunities on the Trust Policy Statement.

[0:37:53] Voice 9: I think that would be important to drive them in, and I'm glad to see this mailer in the

[0:37:58] Voice 9: mail that I successfully got to my house anyway, which is good news.

[0:38:05] Voice 9: And I think that's all I have to report for me.

[0:38:11] Voice 9: i'll have more next time okay we're gonna move on then to um oh i did i did have one more i'm

[0:38:18] Voice 9: looking forward to seeing the trust conservancy staff um on our salt spring fair uh this weekend

[0:38:24] Voice 9: that'll be good to see the booth and uh hope there's good traffic coming through i'll be there

[0:38:28] Voice 9: say hello okay uh so this is the trust conservancy liaison update is next

[0:38:37] Voice 5: Not too much of an update. We did have a special meeting August 27th. It was all in camera

[0:38:44] Voice 5: to discuss the Ruby Alton nature reserve. The manager had hoped to present 2026-27 budget

[0:38:54] Voice 9: RFD, but it was postponed to present hopefully at our October 3rd meeting rather than trying

[0:39:01] Voice 9: to coordinate holding another special meeting

[0:39:03] Voice 5: there is a long list of activities in the update

[0:39:06] Voice 5: to council but significantly the team lead

[0:39:09] Voice 9: has been hired for protected area management and so

[0:39:13] Voice 9: very much looking forward to see how that can help support our ever efficient but they do a lot of

[0:39:21] Voice 9: work and there's a couple backfilling positions that they're looking for and in regards to the

[0:39:31] Voice 9: the ITC five-year plan development, the

[0:39:33] Voice 5: letters have been prepared to send indigenous governing

[0:39:35] Voice 5: bodies. So I'm not sure when that's going to go out, but as you noted, 35th anniversary, there's

[0:39:42] Voice 5: been, they came to Main Island for the fall fair. And I think the new administrative,

[0:39:51] Voice 5: what's her title? Jill Allen. Yeah. So she attended with Chloe and Wendy. I was thinking to go.

[0:40:01] Voice 5: salt spring.

[0:40:03] Voice 9: So if anybody has a fall fair, please let myself or Claire know and we can set up a little,

[0:40:12] Voice 9: there's a bit of budget to send staff and have some presence there. But yeah, things are going well

[0:40:18] Voice 9: and I think that's about it. Any questions? Keep moving then. We're going to move on to

[0:40:26] Voice 9: to item 7.1, which is a Bowen Isle Municipality and Land Use By-law number 673 and the Vision

[0:40:34] Voice 9: Community Plan By-law and By-law number 675, request for decision on page 30 of the agenda

[0:40:40] Voice 9: package. And will Director Cermak introduce this item?

[0:40:46] Voice 7: I seem

[0:40:49] Voice 14: to have a time delay with my button

[0:40:51] Voice 14: clicking. Sure. Thank you, Chair. So this comes back to the Executive Committee. On June 4th,

[0:40:58] Voice 14: the executive committee requested more information and that information was

[0:41:03] Voice 14: regarding confirmation of an acceptable community amenity contribution,

[0:41:07] Voice 14: as well as clarification of how undeveloped Cape Roger Curtis densities are

[0:41:12] Voice 14: tracked and whether they may still be applied at Cape Roger Curtis or

[0:41:17] Voice 14: elsewhere. That information,

[0:41:19] Voice 14: the Bowen Island municipality staff did respond to say that the dense,

[0:41:27] Voice 14: or pardon me,

[0:41:28] Voice 14: The community amenities are going to be cash in lieu.

[0:41:30] Voice 14: BOAN uses their own metric of how to evaluate that.

[0:41:34] Voice 14: They have an estimate that's provided in the report of roughly $25,000.

[0:41:40] Voice 14: And if they're not, and it's a negotiation with the landowner about the final contribution,

[0:41:45] Voice 14: but suffice to say that they've given that that is part of the package and staff are

[0:41:50] Voice 14: satisfied that they are going through that process.

[0:41:52] Voice 14: And secondly, with how they've tracked the densities, they provide an answer about how they have a surplus of development potential equal to at least 46 units in the OCP amendments, as well as further if they add further math from Cape Roger Curtis.

[0:42:09] Voice 14: All to say that they've responded to the ECE's request for more information.

[0:42:15] Voice 14: I'll ask the staff are satisfied that this meets the requirements to be able to recommend that the two bylaws presented to you are not contrary to or at variance with the policy statement checklist.

[0:42:30] Voice 10: Any questions from Vice-Chair?

[0:42:32] Voice 10: I'd entertain the motion.

[0:42:36] Voice 17: I'll move that the Executive Committee advise on the municipality of the bylaw number 673,

[0:42:41] Voice 17: Senate is going on this on the plan is following number 57 2002 amendment by

[0:42:46] Voice 17: law number six seven three in 2024 and bylaw number six seven five senators

[0:42:50] Voice 17: going on this how the official community plan bylaw number 282 2010 amendment

[0:42:56] Voice 17: bylaw number six seven five in 2025 are not contrary to our experience with the

[0:43:01] Voice 17: the Island's Trust Policy State.

[0:43:03] Voice 7: Second.

[0:43:04] Voice 9: Seconded by Chair Peterson.

[0:43:05] Voice 9: Any discussion?

[0:43:07] Voice 9: All those in favor?

[0:43:09] Voice 9: That carries.

[0:43:11] Voice 9: Moving on, we have item 7.2,

[0:43:13] Voice 9: Bowen Island Municipality Official Community Plan

[0:43:15] Voice 9: Amendment By-law No. 693

[0:43:17] Voice 9: and Land Use By-law

[0:43:19] Voice 9: Amendment No. 694

[0:43:21] Voice 9: request for decision on page 69

[0:43:23] Voice 9: of the agenda package. Over to you,

[0:43:25] Voice 9: Director Zermack.

[0:43:26] Voice 14: Thank you again, Chair.

[0:43:28] Voice 14: These

[0:43:29] Voice 14: two by-laws are to amend

[0:43:31] Voice 14: the official community plan and land use by-law in order to create one additional lot.

[0:43:36] Voice 14: That additional lot, a long backstory, which I won't get into,

[0:43:41] Voice 14: I suppose you could read the report.

[0:43:43] Voice 14: In order to create the additional lot, Bowen Island staff had to work with the applicant

[0:43:48] Voice 14: to create a covenant protected area up to 50% of the property,

[0:43:54] Voice 14: which is adjacent to Crown land behind the lots in discussion.

[0:43:57] Voice 14: They also had to get approval for a small water system in order to connect the three lots.

[0:44:05] Voice 14: They have that approval.

[0:44:08] Voice 14: And so without any further sort of real concerns, the staff recommend that executive committee find both bylaws to not be contrary or in variance with their trust policy statement.

[0:44:19] Voice 8: Any questions from the chairs?

[0:44:26] Voice 8: I've entertained a lot of

[0:44:28] Voice 9: emotions here.

[0:44:31] Voice 9: australia i move that executive committee advise bowen island municipality the bylaw number 693

[0:44:37] Voice 5: cited as owen island municipality official community plan bylaw number 282 2010 amendment

[0:44:42] Voice 5: bylaw number 293 2025 is not contrary to or at variance with the island stress policy statement

[0:44:49] Voice 5: is

[0:44:49] Voice 9: there a second second by vice chair bod any discussion all about all those in favor that

[0:44:56] Voice 9: carries second motion here i move that executive committee advised bone island municipality that

[0:45:02] Voice 9: bylaw number six nine four cited as bowen island municipality land use bylaw number 57 2002

[0:45:08] Voice 9: amendment bylaw number nine six four twenty five is not contrary to or at variance with

[0:45:14] Voice 9: the armistice policy statement second second by vice chair just

[0:45:18] Voice 17: cranky it is six nine four nine

[0:45:20] Voice 17: five six

[0:45:20] Voice 9: four thank you i have numbers dyslexic maybe i shouldn't do this one

[0:45:24] Voice 8: thanks for noting

[0:45:27] Voice 9: that uh all right uh a second by vice chair peterson uh any discussion call the vote all

[0:45:35] Voice 9: those in favor that carries and thank you director sermon so we're going to move on to trust council

[0:45:42] Voice 9: meeting preparation i do ask the vice chairs as we do look at all the reports as well as

[0:45:47] Voice 9: staff that we're really clear what is the action we're asking for i think that helps me as a chair

[0:45:51] Voice 9: start to think of preparation for the meeting that um the various staff reports is it clear

[0:45:56] Voice 9: the action that we're asking for in there if it's not clear

[0:45:59] Voice 9: to us then we should make sure

[0:46:01] Voice 9: it is intended to be clear in the report so that's all i'm asking your eyes pay attention

[0:46:06] Voice 9: to in this section so um i don't know if there's any comments uh ceo brownie on this section before

[0:46:13] Voice 9: we get into it or

[0:46:14] Voice 3: i'll just add maybe just off the top in addition to the cao report which is

[0:46:18] Voice 3: the first item there as part of the exec office agenda item for trust council i'll do a verbal

[0:46:23] Voice 3: briefing for trust council on the operational review and i'm

[0:46:27] Voice 1: not going to

[0:46:28] Voice 3: table any raise any

[0:46:29] Voice 3: recommendations yeah i just want to give you a sense of kind of the work that's been done to

[0:46:33] Voice 3: date and summary of some of the fine high-level findings and interesting challenges that that

[0:46:40] Voice 3: be faced on the operational side as a bit of a precursor then to bringing a full report before

[0:46:45] Voice 3: the separate trust council for discussion all

[0:46:47] Voice 9: right

[0:46:50] Voice 8: well

[0:46:51] Voice 9: that will just start processing our

[0:46:53] Voice 9: way through and uh uh this will be great okay so we're gonna go through these items and we'll go

[0:47:03] Voice 9: through the addendum uh a which is later in this uh section so uh 8.1.1 is the chief uh

[0:47:10] Voice 9: Administrative Officer quarterly report on page 183, Vice-Chair Elliott.

[0:47:14] Voice 9: I'm just wondering, maybe not for this meeting, but in future, do you think we

[0:47:19] Voice 9: could collate survey results so they were just, I don't know, do we have to

[0:47:25] Voice 9: reproduce all the survey results or we could just sort of do a one-page summary

[0:47:29] Voice 9: of 50% satisfied? Yeah, I think trying to reduce our package size is

[0:47:37] Voice 9: when i'm looking at the agenda with that i view in mind is you just we're providing a lot of

[0:47:43] Voice 5: information is

[0:47:45] Voice 3: all of it necessary yeah happy to do that now i think now that doing this i think

[0:47:49] Voice 3: four meetings now so i don't think happy to take out the full results and just give a summary of

[0:47:56] Voice 3: the report noting that anything that was particularly significant positive

[0:48:01] Voice 9: or negative

[0:48:02] Voice 9: It's my work.

[0:48:03] Voice 9: That's

[0:48:04] Voice 3: why I'm happy to do that.

[0:48:04] Voice 9: Okay.

[0:48:05] Voice 9: Thanks.

[0:48:08] Voice 9: Any other questions?

[0:48:09] Voice 9: I'd

[0:48:09] Voice 10: like to see your report.

[0:48:11] Voice 17: Well, I think that just to follow up on that, with the presentation that's in the package,

[0:48:17] Voice 17: the format seems to be a little bit off.

[0:48:21] Voice 17: So you basically, it goes page over page.

[0:48:25] Voice 17: So if they can get reformed for trust counsel, so that each survey result is on one page,

[0:48:31] Voice 17: But you're not flipping back and forth.

[0:48:34] Voice 17: We can look at that.

[0:48:35] Voice 3: It's the report that's automatically generated by the survey tool and so our ability to manipulate

[0:48:40] Voice 3: it is limited.

[0:48:41] Voice 3: But we'll see if there's a way for us to tighten that up a little bit.

[0:48:49] Voice 9: As we will need motions to forward this to trust counsel, should we do them in batches

[0:48:54] Voice 9: or is that what would make sense?

[0:48:57] Voice 4: we don't need your motions but general consent is fine unless you make any

[0:49:01] Voice 4: changes if you make changes then i would prefer a motion please gotcha

[0:49:06] Voice 9: all right so then through

[0:49:08] Voice 9: general consent can we agree to send item 8.1.1 or forward it to trust council

[0:49:13] Voice 5: excellent

[0:49:15] Voice 9: okay

[0:49:15] Voice 9: we're gonna move on to 8.2 which is planning services we have the addendum that has 8.1

[0:49:23] Voice 9: thank you right in front of me and uh i still thank you for paying me so the 8.1.2 which is

[0:49:30] Voice 9: the addendum page two of the addendum is the evaluation of potential locations for trust

[0:49:35] Voice 9: council meetings in december 2025 and 2026 briefing uh any questions or items on this one

[0:49:49] Voice 9: too many things here go ahead vice chair peterson

[0:49:58] Voice 20: I think there's going to be quite a few questions around this.

[0:50:03] Voice 20: Maybe I'm wrong, but I just noted some of them.

[0:50:11] Voice 20: Just before the bullets, staff considered comprehensive set of criteria.

[0:50:20] Voice 20: I would anticipate, although they're laid out down below, where do they come from, how

[0:50:28] Voice 20: How are they generated, et cetera, kind of questions.

[0:50:35] Voice 20: Around the location and accessibility,

[0:50:38] Voice 20: I might anticipate questions of,

[0:50:41] Voice 20: are we only ever going to consider trust councils

[0:50:47] Voice 20: that run Monday to Thursday?

[0:50:49] Voice 20: Could that particular one be changed

[0:50:53] Voice 20: if we considered different days?

[0:50:57] Voice 20: the hardware and equipment via vehicle where there might be cases where it wouldn't provide

[0:51:10] Voice 20: necessarily a burden for staff if there was alternate arrangements made and let's see the

[0:51:20] Voice 20: other one is accommodations meeting government standards if there's definition then that might

[0:51:25] Voice 20: enforced all of that question and the connectivity needs of all participants um again more of a

[0:51:35] Voice 20: technical question but is there minimum upload download capacity requirements in case there's

[0:51:42] Voice 20: i'm just kind of thinking out loud that there may be um local trust areas that might be interested

[0:51:50] Voice 20: interested in hosting, but that wouldn't necessarily check these boxes automatically and how much

[0:51:58] Voice 20: sort of wiggle room. And again, this is me just kind of anticipating what kind of questions

[0:52:02] Voice 20: might come up. I

[0:52:05] Voice 19: think is that it?

[0:52:08] Voice 20: Oh, I just note that two of the ones that are on the

[0:52:10] Voice 20: excluded list, I have attended dress councils on Ford, Denman and Mesquitee. So within the

[0:52:18] Voice 20: And within the criteria, I just, however much flexibility or non there is, might be just, I'm just mostly thinking of anticipating questions that occurred to me that might pop up.

[0:52:31] Voice 20: So don't need any answers today.

[0:52:34] Voice 20: Just wanted to highlight those items.

[0:52:37] Voice 20: Yeah, appreciate that.

[0:52:39] Voice 3: Thanks.

[0:52:39] Voice 3: And we will be prepared to address those kind of detailed questions for sure.

[0:52:44] Voice 9: Any other questions?

[0:52:46] Voice 9: That's a great list.

[0:52:47] Voice 9: and it's great to have criteria i think staff really know what the challenges with setting up

[0:52:54] Voice 9: uh our our meetings with all the logistics and that we need to define so that you can

[0:53:02] Voice 9: stay well that's where we're going to research i don't think it's possible to expect staff to

[0:53:07] Voice 9: research every venue on every island for every meeting so of

[0:53:11] Voice 20: course and and it is noted in the

[0:53:13] Voice 20: report that circumstances can change. Yeah.

[0:53:17] Voice 9: That's great. Thanks. I guess my only question

[0:53:20] Voice 9: for a chairing role is this is basically for information only. Are we entertaining and do we

[0:53:25] Voice 9: want input on the criteria and other things? So

[0:53:28] Voice 3: that's... I would say we're happy to answer

[0:53:32] Voice 3: questions around the criteria, but I don't think we're looking at reassessing those criteria.

[0:53:37] Voice 3: period, you know, they are based on our experience around the logistical needs of putting together

[0:53:45] Voice 3: these meetings. I think if anything, if Trust Council wanted to provide any direction around

[0:53:51] Voice 3: of the available options there that are identified, is there a preference for which ones or an

[0:53:58] Voice 3: order of preference in which Trust Council would like us to proceed with looking to try

[0:54:03] Voice 3: and schedule um the march meeting in particular then that would be helpful for us otherwise

[0:54:09] Voice 3: to determine the most suitable and available venue as noted we haven't actually put holds on

[0:54:16] Voice 3: any of those the venues in those locations so it may be maybe that once we go back and start

[0:54:21] Voice 3: looking at it that we're actually very limited in which one we're going to start but if there

[0:54:25] Voice 3: was a preference that would be helpful to note.

[0:54:27] Voice 9: Thank you very much.

[0:54:32] Voice 9: Then do we have general consent to forward this to Trust Council? Thank you. Okay, so now we're

[0:54:41] Voice 9: moving on to 8.2 Planning Services. We have a number of items here and we have 8.2.1 is the

[0:54:51] Voice 9: Director of Planning for Delivered Port. I see Director Cermak up there. That's on page back to

[0:54:56] Voice 9: 196 of the main agenda. Any questions or comments or thoughts on this? Go ahead, Director Cermak.

[0:55:09] Voice 14: Thank you, Chair. Just a few comments on my part. I noticed that there seems to be a bit of a

[0:55:14] Voice 14: formatting issue going on. I don't know if that's just translation from Word to PDF. So I'll make

[0:55:21] Voice 14: sure to fix that up. Drives me

[0:55:22] Voice 14: nuts. Little things like that. I also

[0:55:25] Voice 14: note that Hornby Island in the

[0:55:28] Voice 14: major is listed as having a major and minor project and it's listed as being the same project.

[0:55:36] Voice 14: So that is a major project. I understand they don't have a minor project with that so I will

[0:55:41] Voice 14: remove that from the list unless this group corrects me otherwise. And that is it. Just a

[0:55:49] Voice 14: a few minor touch-ups that I'll make

[0:55:50] Voice 14: before I forward it on.

[0:55:53] Voice 20: Thanks, Chair Peterson.

[0:55:55] Voice 20: Thanks for the hornbeam piece.

[0:55:57] Voice 20: I was going to mention that.

[0:55:58] Voice 20: On page 196

[0:56:01] Voice 20: in the first bullet at the bottom

[0:56:03] Voice 20: of the page, there's

[0:56:05] Voice 20: two instances of the word recovery.

[0:56:08] Voice 20: I recommend

[0:56:09] Voice 20: you get rid of one of them.

[0:56:13] Voice 14: Thank you.

[0:56:14] Voice 14: Could you be at bottom

[0:56:15] Voice 14: 196? I'll just look for the

[0:56:17] Voice 14: word recovery.

[0:56:18] Voice 12: The first bullet says to support recovery of species at risk of recovery.

[0:56:24] Voice 14: Ah, thank you.

[0:56:27] Voice 9: And just check the spelling in the second bullet after the biologist has steadily advanced the work program to research.

[0:56:38] Voice 9: Are you catching these, Director Cermak?

[0:56:41] Voice 9: I

[0:56:41] Voice 14: am. I'm catching all

[0:56:43] Voice 9: kinds

[0:56:44] Voice 14: of little things. My apologies.

[0:56:46] Voice 9: There's also a typo at the bottom of 200, whose territory the Islands Trust operates.

[0:56:50] Voice 9: But we can just send you these little things. I don't think there's major changes that I see.

[0:56:57] Voice 9: I have one. In your list of major projects under the project phase, consultation.

[0:57:08] Voice 9: Are we consulting or engaging? That's all. I wanted clarity on that.

[0:57:13] Voice 9: Because many of the times we've talked about engagement plans and we don't have consultation plans.

[0:57:18] Voice 9: So is there a particular use for this word?

[0:57:20] Voice 9: sorry is this relating to indigenous governing bodies or the problem it doesn't say just this

[0:57:25] Voice 9: project phase consultation thank

[0:57:29] Voice 14: you chair that's a that's a great question uh you know when we

[0:57:34] Voice 14: track this through our our major projects or any project tracking we have had that default language

[0:57:39] Voice 14: in there of what phase it's in um and you know i guess you track that for so long sometimes you

[0:57:46] Voice 14: turn blind to that attention um so if you would like uh we can change that default language to

[0:57:52] Voice 14: engagement. Certainly there is a difference between consultation and engagement. And honestly,

[0:57:56] Voice 14: we've been using the tracking spreadsheet for a while. I know that we're in that phase of

[0:58:01] Voice 14: engagement or consultation, but I did separate out the two words. So happy to take EC's lead on

[0:58:07] Voice 14: that.

[0:58:08] Voice 6: Did you want to comment? Generally, the preferred word is engagement. That's what I

[0:58:13] Voice 6: thought.

[0:58:13] Voice 9: Okay. That just stuck out to me because I know we've been approving engagement plans at

[0:58:18] Voice 9: at the various local trust committees.

[0:58:23] Voice 13: I will make it so.

[0:58:24] Voice 9: Any other advice, Janet?

[0:58:28] Voice 9: I think something may come up in that First Nations referral

[0:58:32] Voice 9: process.

[0:58:34] Voice 9: Will trustees want to see the internal review that

[0:58:39] Voice 9: was conducted across all departments

[0:58:40] Voice 9: and just how to handle that?

[0:58:44] Voice 9: This is information from staff on how

[0:58:46] Voice 9: our inter organizational um planning and documents are undertaken but i think knowing this council's

[0:58:57] Voice 9: appetite for minutiae um i might want to know more about that review i don't know

[0:59:04] Voice 9: i don't i think it's fine i trust staff know where they can see uh where things are consistent and not

[0:59:12] Voice 9: like i guess your question would be would you be prepared to provide more information uh at

[0:59:17] Voice 9: september trust council meeting or if if trust council did have that interest would that be

[0:59:23] Voice 9: just a request to come back to do it a later time question

[0:59:30] Voice 14: to me chair i

[0:59:32] Voice 9: guess so yes okay

[0:59:33] Voice 14: sorry so you're looking around on the table um i will not be prepared to present that information

[0:59:39] Voice 14: at Trust Council.

[0:59:40] Voice 14: That is clear.

[0:59:41] Voice 14: The intention, as per my director's report,

[0:59:44] Voice 14: is to report back to Trust Council with a work plan

[0:59:47] Voice 14: based on the findings of that.

[0:59:49] Voice 14: The findings were not crafted in any way for presentation.

[0:59:53] Voice 14: It was meant for staff use internally.

[0:59:56] Voice 14: So if Trust Council wanted to see that,

[0:59:58] Voice 14: I suspect that we could.

[1:00:00] Voice 14: provide a version of that. I would guide Trust Council to review the work plan so we can go

[1:00:07] Voice 14: forward and not delve so much into the operations of things. However, if that's Trust Council's

[1:00:13] Voice 14: wish, we will present that information. As you know, it's taken us a long time to get to where

[1:00:18] Voice 14: we are. We feel we're building a strong foundation to move forward. That would just kind of slow us

[1:00:23] Voice 14: down that would be my

[1:00:24] Voice 14: feedback and

[1:00:26] Voice 9: i wouldn't support that it would be going backwards and i

[1:00:30] Voice 9: think we should be able to say no this is looking ahead we know what we need to do

[1:00:34] Voice 9: um council needs to approve a work plan that's what i was hoping we would land well that's good

[1:00:39] Voice 9: that's why i'm having these questions because so that we have we're prepared

[1:00:42] Voice 9: forward yes yes thanks

[1:00:44] Voice 9: all right any other comments on this report uh through general consent can we uh agree to

[1:00:50] Voice 9: to forward this report as amended to Trust Council.

[1:00:55] Voice 9: All right, we have the Dark Sky Principles Briefing 822

[1:01:00] Voice 9: on page 202.

[1:01:03] Voice 9: Are there any comments on this report or anything?

[1:01:08] Voice 9: Director Cermak, you just raise your hand

[1:01:10] Voice 9: when you wanna add things on the reports in your section.

[1:01:13] Voice 14: Thank you, Chair.

[1:01:14] Voice 14: I have nothing to add to this report.

[1:01:16] Voice 9: Just ease, go ahead.

[1:01:19] Voice 9: It's not really a, it's not a comment to the briefing.

[1:01:21] Voice 9: I think it's great. But just recognizing that this initiative took a year and a half almost.

[1:01:28] Voice 9: And I think the way that we did it was not really the best way.

[1:01:33] Voice 9: It was a trustee sponsored motion that got turned into, OK, we'll just ask all LTCs if they want to engage on dark sky principles.

[1:01:42] Voice 9: So I think maybe a little bit of lessons learned. How could we have turned that interest in this jurisdiction?

[1:01:51] Voice 9: what to do about it into a productive venue a little bit earlier it's just a lot of conversation

[1:01:58] Voice 9: it took up and it was great information but it's like wow this rethink could have answered that

[1:02:05] Voice 9: sort of like a year and a half ago so i don't know if we could have done it any differently but

[1:02:10] Voice 9: well i guess it's also a question of could that have been referring to the regional planning

[1:02:15] Voice 9: committee or the committee sort of structure and plan that work within all the other priorities

[1:02:21] Voice 9: So I think as we move forward, I think those are sort of some of the actions when we have something on the table.

[1:02:27] Voice 9: What are our actions? It's information.

[1:02:29] Voice 9: It's something we can

[1:02:30] Voice 9: deal with here or with the committee if it needs more time so that it's prioritized with all the other planning work that's going on or the committee level work.

[1:02:43] Voice 17: and part of the delays of course was the sponsoring trustee i think it got rolled

[1:02:48] Voice 17: over to three or four trust councils because they weren't in attendance so

[1:02:52] Voice 17: there was a little bit of delay in that sort of process but

[1:02:57] Voice 9: we'll get better we'll get better

[1:02:58] Voice 9: it's all right it's good to look for opportunities to improve i support that fully okay so then do

[1:03:06] Voice 9: we agree through general consent to forward item 8.2.2 to trust council so 8.2.3 local

[1:03:13] Voice 9: trust committee comments on development adjacent to local trust areas page 205.

[1:03:23] Voice 9: any comments on this report it's basically puts it back on the lap of the ltc and it's similar so

[1:03:38] Voice 9: trust council requested staff to advise trust council about an issue wanted to have discussion

[1:03:45] Voice 9: on it and then it's really not an issue for anybody else so what was the action

[1:03:51] Voice 9: that should have been requested at that time just I don't know just kind of

[1:04:00] Voice 9: wonder where all this goes

[1:04:01] Voice 20: well I guess to me the the thing that stands out is

[1:04:05] Voice 20: you know in the follow-up section if there is interest from an LTC in MOU or

[1:04:13] Voice 20: protocol agreement then that in that involves trust council because individual ltcs can't

[1:04:19] Voice 20: hold those agreements right but other than that i take your point you

[1:04:24] Voice 9: can't hold agreements well

[1:04:26] Voice 20: protocol agreements for sure from trust council districts

[1:04:31] Voice 9: committees can have regional districts

[1:04:34] Voice 20: so

[1:04:35] Voice 9: there are limitations i think that's what this is saying is that right

[1:04:38] Voice 20: yeah yeah but i just it

[1:04:39] Voice 20: It can engage press counsel.

[1:04:44] Voice 20: I don't know.

[1:04:45] Voice 20: I think it was one of those things where it's

[1:04:46] Voice 10: good for people,

[1:04:48] Voice 20: just everybody to have the same info,

[1:04:52] Voice 20: even though sometimes you could ask their own research, I guess.

[1:04:59] Voice 9: All right.

[1:04:59] Voice 9: Then through general consent, we can agree to ascend to item 8.2.3.

[1:05:05] Voice 9: All right.

[1:05:06] Voice 9: It will be long.

[1:05:07] Voice 9: 8.2.4 By-law Compliance Enforcement Statistical Reports, page 207.

[1:05:13] Voice 9: Any comments or questions on this one?

[1:05:17] Voice 17: Top page 212, the contravention type. If you go along there's one that's unenclosed vehicle

[1:05:26] Voice 17: and I don't know if we can sort of work on the formatting because it looks like an unenclosed

[1:05:33] Voice 17: vehicle. So normally in words you can sort of expand the format. It catches the eye as being, what's on a nose?

[1:05:49] Voice 9: Special vehicles on the islands.

[1:05:53] Voice 9: We'll let Director Cermak has heard that. Any other comments go ahead.

[1:05:59] Voice 9: So the bottom of page 207 under the short-term rental data portal, this was what I was referring to as having the housing policy advisor speak to a little bit, that the Alliance Trust is able to send notices of non-compliance or takedown requests.

[1:06:19] Voice 9: So I guess it begs the question, what use is it if the registry can't be used for enforcement?

[1:06:26] Voice 9: I don't know if she can add anything to that in the presentation, but I think it does highlight

[1:06:34] Voice 9: a challenge.

[1:06:38] Voice 9: And

[1:06:39] Voice 5: I have heard from some community members that it looks like government, Islands Trust

[1:06:46] Voice 9: or the LTC is double dipping if we have a TUP licensing system and we're also requiring

[1:06:54] Voice 9: and people register with the registry,

[1:06:55] Voice 9: but then if we're not regulating the business numbers,

[1:06:58] Voice 9: what use is the registry?

[1:07:01] Voice 9: I know I can, because I have participated

[1:07:04] Voice 9: in a session with Hannah.

[1:07:08] Voice 9: I know they have been working,

[1:07:09] Voice 9: there is another municipality that is using TUPs

[1:07:12] Voice 9: instead of business licenses,

[1:07:13] Voice 9: and they were working with that municipality

[1:07:16] Voice 9: to find a way to use the TUP systems.

[1:07:19] Voice 9: It was

[1:07:20] Voice 9: not as direct.

[1:07:21] Voice 9: The legislation was built under business licenses,

[1:07:23] Voice 9: so it favors that.

[1:07:25] Voice 11: And

[1:07:25] Voice 9: if you have a business license program, it's literally a push of the button for the municipality to manage those listings.

[1:07:32] Voice 9: All other forms, you have to go through the ministry for removal processes.

[1:07:39] Voice 9: But I know they were working in one community with the temporary use permits.

[1:07:44] Voice 9: And so that's a good follow-up question to see how and if temporary use permits have been improved for your access.

[1:07:51] Voice 9: But it's somewhat customized.

[1:07:53] Voice 9: They want to work with you.

[1:07:54] Voice 9: I mean, I think the ministry is trying to work with communities.

[1:07:57] Voice 9: But this could be feedback to the ministry about, well, this would require so much of a workaround that it's not practical.

[1:08:04] Voice 9: So if there's a different funnel that we could figure out which operators are operating legitimately rather than staff.

[1:08:16] Voice 9: This looks like it's a lot of work to figure out, are they active or not?

[1:08:20] Voice 9: Do they have a TUP?

[1:08:22] Voice 9: So, I think it's valuable feedback. I don't know if Manager Digman has his camera on.

[1:08:27] Voice 9: Did you have anything to add on that, Manager Digman?

[1:08:31] Voice 9: um

[1:08:33] Warren Dingman, Manager of Bylaw Compliance & Enforcement: chair so if we find issues um with non-compliance i think what we're going to

[1:08:39] Warren Dingman, Manager of Bylaw Compliance & Enforcement: have to do is forward those complaints to the compliant and enforcement unit

[1:08:44] Warren Dingman, Manager of Bylaw Compliance & Enforcement: or short term for the provincial short-term rental program or department that they've set up

[1:08:53] Warren Dingman, Manager of Bylaw Compliance & Enforcement: it's just that within the data registry portal itself the buttons that are there to send

[1:09:00] Warren Dingman, Manager of Bylaw Compliance & Enforcement: And takedown notices, they're only available to those jurisdictions that issue business licenses.

[1:09:08] Warren Dingman, Manager of Bylaw Compliance & Enforcement: I don't see why they can't change that.

[1:09:10] Warren Dingman, Manager of Bylaw Compliance & Enforcement: We can certainly give them some feedback and say, okay, why can't we use this for other issues if we believe there's noncompliance?

[1:09:18] Warren Dingman, Manager of Bylaw Compliance & Enforcement: But the way they've set it up now when it's a new system, it's strictly okay.

[1:09:23] Warren Dingman, Manager of Bylaw Compliance & Enforcement: It's available if they don't have the business license.

[1:09:27] Warren Dingman, Manager of Bylaw Compliance & Enforcement: license but we can certainly send that feedback back to the ministry

[1:09:31] Voice 11: any other questions let

[1:09:40] Voice 9: me

[1:09:41] Voice 9: think about this for two seconds can we come back to this one and well i think the report is good

[1:09:47] Voice 9: i'm just wondering if we can do something with this as in a request to the ministry before

[1:09:55] Voice 9: december so that their response could i mean if the housing policy branch is going to speak to us

[1:10:02] Voice 9: they would develop a policy around it so would that be too much work to ask manager dingman to

[1:10:08] Voice 9: prepare a request or whether they could accommodate that

[1:10:16] Voice 10: um

[1:10:17] Voice 9: our our types of

[1:10:23] Voice 9: notices of law non-compliance i'm asking you manager dingman

[1:10:31] Warren Dingman, Manager of Bylaw Compliance & Enforcement: through the chair i think i should get all the feedback that's going to come through after trust

[1:10:38] Warren Dingman, Manager of Bylaw Compliance & Enforcement: council and then yeah i would have no problems putting that into the letter and sending that

[1:10:43] Warren Dingman, Manager of Bylaw Compliance & Enforcement: feedback to the ministry i might have already sent them some feedback asking them questions

[1:10:47] Warren Dingman, Manager of Bylaw Compliance & Enforcement: and how we can resolve some of the issues okay with

[1:10:50] Warren Dingman, Manager of Bylaw Compliance & Enforcement: the portal information so after trust council

[1:10:52] Warren Dingman, Manager of Bylaw Compliance & Enforcement: i can prepare a full letter and try and see if we can get some changes or some type of

[1:10:57] Warren Dingman, Manager of Bylaw Compliance & Enforcement: way to accommodate those that aren't just issuing business licenses okay

[1:11:03] Voice 9: thank you any other

[1:11:07] Voice 9: comments i only have one on on your appendix two or attachment to uh the str data portal i i know

[1:11:17] Voice 9: in your report we talk about it but i just think appendices should be prepared to stand alone

[1:11:22] Voice 9: make sure you probably say provincial or something of that nature because we it's not our data portal

[1:11:28] Voice 9: it's someone else's so i think just in the title it should probably say either dc or prevent some

[1:11:37] Voice 9: some title to that, so it doesn't indicate it's ours.

[1:11:43] Warren Dingman, Manager of Bylaw Compliance & Enforcement: Okay, Chair, that's understood.

[1:11:46] Voice 9: Any other comments?

[1:11:51] Voice 9: Agree to send the bylaw compliance enforcement

[1:11:54] Voice 9: statistics reports item 824 as amended to trust council.

[1:12:00] All right, 825 is bylaw compliance

[1:12:04] and enforcement policy review, draft policy 551

[1:12:07] and manual request for decision

[1:12:09] Voice 9: on page 215.

[1:12:13] Voice 9: Well, I should not.

[1:12:15] Voice 17: Page 219-220,

[1:12:17] Voice 17: roles and responsibilities.

[1:12:19] Voice 17: To me, one that's missing

[1:12:22] Voice 17: and is fairly significant

[1:12:24] Voice 17: is the screening officer.

[1:12:26] Voice 17: Those roles and responsibilities

[1:12:27] Voice 17: are not listed or defined.

[1:12:31] And so I thought,

[1:12:32] well, maybe we've moved away from that.

[1:12:34] Voice 17: But then you move down to page 232

[1:12:37] Voice 17: and it talks about the screening officer.

[1:12:38] Voice 17: So I

[1:12:40] Voice 11: think

[1:12:41] Voice 17: that there's a, that's one of the world's responsibility needs to be in this policy.

[1:12:46] Voice 9: I see Manager Dingman raised, but is Cameron, can you dig it up?

[1:12:54] Warren Dingman, Manager of Bylaw Compliance & Enforcement: I believe that within the actual Trust Council policies, there hasn't been an expansion of what the screening officer does or the policies and procedures for screening officers is because those are specific to those local trust committees that have adopted a bend bylaw.

[1:13:10] Warren Dingman, Manager of Bylaw Compliance & Enforcement: so it doesn't apply trust-wide there are 10 local trust areas that have been bylaws but not all of

[1:13:18] Warren Dingman, Manager of Bylaw Compliance & Enforcement: them and so with each whenever a bend bylaw was adopted by a local trust committee they also

[1:13:25] Warren Dingman, Manager of Bylaw Compliance & Enforcement: adopted their screening officer policy and procedures and some of those have been redone

[1:13:32] Warren Dingman, Manager of Bylaw Compliance & Enforcement: with the adoption of new policies for specific local trust areas and in fact each local trust

[1:13:38] Warren Dingman, Manager of Bylaw Compliance & Enforcement: committee and review those screening officers duties and policies and

[1:13:44] Warren Dingman, Manager of Bylaw Compliance & Enforcement: procedures whenever they review their Bend by law and whenever they review

[1:13:49] Warren Dingman, Manager of Bylaw Compliance & Enforcement: their policies for their local trust area I

[1:13:56] Voice 9: was just gonna suggest that could

[1:13:59] Voice 9: be brought up by council and if council agrees to amend it or needs that I don't

[1:14:04] Voice 9: think we can change the draft that's come from RPC going to council no I was

[1:14:09] Voice 17: I wasn't

[1:14:09] Voice 17: suggesting we were, I was

[1:14:10] Voice 17: more feedback for if they wanted to,

[1:14:13] Voice 17: I thought it was a missing hole.

[1:14:15] Voice 17: Oh, okay.

[1:14:16] Voice 17: And because I think, because even as Mr. Ding stated there,

[1:14:22] Voice 17: is that even the responsibility, you could say that we're applicable.

[1:14:29] Voice 17: Because we speak of it farther down,

[1:14:34] Voice 11: I

[1:14:34] Voice 17: think the role and responsibility I think needs to be defined.

[1:14:37] Voice 11: but

[1:14:38] Voice 17: I'm literally making a suggestion not as a motion type thing right yeah

[1:14:42] Voice 11: any

[1:14:45] Voice 9: other questions I just want to clarify so I my understanding and for this meeting

[1:14:51] Voice 9: while we're using the word endorse we're basically asking trust counsel to support

[1:14:56] Voice 9: the the policy in the manual as they're being presented today and that in December the policy

[1:15:03] Voice 9: policy would return for approval, essentially, along with an implementation plan.

[1:15:10] Voice 9: So my understanding is correct, and we'll make sure that that's clear in the conversation

[1:15:15] Voice 9: that we have.

[1:15:16] Voice 9: Okay.

[1:15:18] Voice 9: Director Cermak.

[1:15:20] Voice 14: Thank you, Chair.

[1:15:21] Voice 14: I'm glad you made that point.

[1:15:23] Voice 14: I think that's a really important one.

[1:15:24] Voice 14: I also note that, as Manager Dingman was talking, again, we seem to have missed including the

[1:15:32] Voice 14: The LTC template, which is supposed to be an attachment to the policy, which is the local trust committee compliance enforcement policy template, kept trying to put it in and it keeps seemingly to disappear.

[1:15:45] Voice 14: So between, let's say, after page 228, but before page 229, there's a missing policy template.

[1:15:56] Voice 14: So I propose that we include that in there and it may help address some of those questions.

[1:16:01] Voice 14: about you know what's in a trust council policy versus in a policy template for local trust

[1:16:07] Voice 14: committees okay

[1:16:08] Voice 9: so that would be included in the next version uh vice charlotte oh trust council

[1:16:14] Voice 9: approved the template already when we brought it back to council to revise the work plan and the

[1:16:20] Voice 9: charter because that was sort of proactively done by staff and then adopted by two or three ltc so

[1:16:27] Voice 9: so we essentially had the template in use

[1:16:29] Voice 9: that it was brought up to the council.

[1:16:31] Voice 9: Wasn't it approved at that time, in December or something?

[1:16:35] Voice 9: But it's still a package.

[1:16:36] Voice 9: This is a package of policy, so I think it belongs here.

[1:16:40] Voice 9: Yeah, I think the proposal is just to include it for reference.

[1:16:43] Voice 9: Okay.

[1:16:44] Voice 10: Exactly.

[1:16:47] Voice 9: All right.

[1:16:48] Voice 9: With that, did we make any amendments to this?

[1:16:53] Voice 9: No, we did not.

[1:16:53] Voice 9: So do I have your general consent to forward item 8.2.5

[1:16:59] Voice 9: to trust counsel excellent okay 8.2.6 housing's oops there's a typo there the housing strategic

[1:17:10] Voice 9: action plan request for decision on page 251 any questions

[1:17:19] Voice 8: my

[1:17:21] Voice 9: only question is i i know one trustee

[1:17:24] Voice 9: will raise this right away that they've been asking at every meeting for when are we going

[1:17:28] Voice 9: going to do a presentation on the housing strategy um

[1:17:32] Voice 9: okay so that's my only concern is there was

[1:17:38] Voice 9: some indication that they felt that it was a rushed conversation back when we approved the

[1:17:42] Voice 9: strategy back a year ago disappointed we approved that quite a ways within the last two years um

[1:17:52] Voice 9: Yeah. Is there a bit of a refresher going to be necessary for what the strategic plan is? Or are we going to get, because I know that our same trustee is going to bring that question back forward again. Will they have strong support? Director Cermak?

[1:18:08] Voice 14: Thank you, Chair. Just in response, my immediate answer to that would be those efforts to coordinate a meeting that was described were, as per the updated plan at RPC, refocused into the tiny homes work, so the meeting coordination to focus in on that particular effort.

[1:18:27] Voice 14: That's where that sort of coordination effort was put.

[1:18:32] Voice 14: So, yeah, I think that's an important part of the discussion,

[1:18:37] Voice 14: that instead of doing a broad approach, it was a narrow approach.

[1:18:40] Voice 14: And then secondly, the LTCs who are doing major project work,

[1:18:45] Voice 14: the vast majority of them have been working with the Housing Strategic Action Plan

[1:18:49] Voice 14: in one way or another, various tools from it that came out of it.

[1:18:54] Voice 14: So I would say there's a lot of engagement with it,

[1:18:57] Voice 14: but you're absolutely correct there's been no concerted effort to do that broad outreach of the

[1:19:01] Voice 14: action plan in its entirety and i think that would be a natural fallout of putting it back

[1:19:05] Voice 14: into the strategic action plan as proposed here

[1:19:07] Voice 11: sorry

[1:19:09] Voice 14: the strategic plan too many strategies out

[1:19:11] Voice 14: there i

[1:19:13] Voice 9: think there might be an opportunity to have a webinar and i don't so maybe if council

[1:19:21] Voice 9: Council wants to understand better, especially from the LTCs that don't have housing

[1:19:27] Voice 5: projects going and don't really understand how this list, you know, those objectives have shown up, for instance, on Main Island.

[1:19:34] Voice 5: And that's really informed and pulled together and

[1:19:40] Voice 9: made it really clear, like, how we're progressing through these different actions.

[1:19:44] Voice 9: Like, it's just so clear when you see it.

[1:19:47] Voice 9: people like on page 260

[1:19:50] Voice 5: is to i think we need to reformat it and come back maybe in december

[1:19:56] Voice 5: and and sort of not

[1:19:58] Voice 9: sure how to to capture it all but where where the housing projects on

[1:20:05] Voice 9: different ltcs

[1:20:05] Voice 5: have advanced objective say 13 this is where what it looks like as and moving

[1:20:11] Voice 5: towards maybe even a dashboard or some way of presenting the information so

[1:20:16] Voice 5: that it's not just oh this is completed we're moving on but here's how it's

[1:20:23] Voice 9: operationalized in the trust I think this is a good start I think we could do

[1:20:30] Voice 9: more to communicate to the trustee the value of having an action plan and then

[1:20:37] Voice 9: how that informs their work but that's probably an RPC question it is but I think it's bringing

[1:20:47] Voice 9: the trustees up to some level of understanding I think that's that was the how I understood the

[1:20:52] Voice 9: question before was they felt that they didn't understand the strategic plan yeah enough and

[1:20:58] Voice 5: you don't until they're

[1:20:59] Voice 9: being asked again to endorse it and I just see us getting tripped up

[1:21:04] Voice 9: so yeah is

[1:21:05] Voice 9: this ready to go forward for September or if it does go forward how can we present it in

[1:21:12] Voice 9: a way that can be consumed and understood well I would propose maybe not to change this right now

[1:21:22] Voice 9: but that a potential um request of our pc could be to conduct a web or to can we do a webinar on

[1:21:35] Voice 9: this and hold together the housing strategic action plan to fully explain each of the components

[1:21:44] Voice 9: because the question is going to come up but we've devoted a lot of attention to housing but

[1:21:51] Voice 9: how this is useful is still not clear i

[1:21:56] Voice 11: don't know could

[1:21:57] Voice 9: we i mean could could you be prepared

[1:22:00] Voice 9: Mayor, Director Cermak, to give a little bit more in-depth

[1:22:04] Voice 9: context to this item

[1:22:08] Voice 9: presented.

[1:22:16] Voice 9: I know it's readable, it's understandable, but...

[1:22:22] Voice 14: Through the Chair and to the rest of the members, I'm not clear.

[1:22:26] Voice 14: We have a limited amount of time at Trust Council. I suspect most of that's

[1:22:31] Voice 14: going to be taken up by by-law enforcement. This

[1:22:34] Voice 14: this report is a standalone report asking to put it back in the strategic

[1:22:37] Voice 14: action plan. I could certainly, you know,

[1:22:42] Voice 14: our team could certainly put a little more thought into a presentation of what

[1:22:46] Voice 14: is the housing strategic action plan. But as per the report itself,

[1:22:50] Voice 14: it identifies that it fell off the regional planning committee's top

[1:22:55] Voice 14: priorities.

[1:22:55] Voice 14: We're seeking to get it back onto the top priorities as per RPC.

[1:23:00] Voice 14: In the meantime,

[1:23:00] Voice 14: time we're just kind of keeping the lights on with the various actions as we've committed to

[1:23:05] Voice 14: operationalize them this year so we don't really have like a lot of resources to put a lot of

[1:23:10] Voice 14: thought between now and trust council for sure and even now next to trust council in december

[1:23:17] Voice 14: as per the report here we're recommending that we to really put more emphasis back into it

[1:23:22] Voice 14: around next fiscal so yeah so diverting that those resources to do that might be

[1:23:31] Voice 14: take a fair bit of time so I'm a little bit concerned about that I mean certainly present

[1:23:37] Voice 14: more emphasis on what is the strategic action line do a quick reintroduction to it I think

[1:23:42] Voice 14: that's fine but I think any changing of graphic materials presentations the whole webinar thing

[1:23:50] Voice 14: I don't think we have resources to do that in the immediate future.

[1:23:54] Voice 9: So if we proceed forward, I think we just need to be prepared that it may get bogged

[1:23:58] Voice 9: down in questions.

[1:23:59] Voice 9: And if it does, then we need to be prepared to answer them.

[1:24:06] Voice 10: Yeah,

[1:24:07] Voice 3: I think it's really a question of, do you as executive committee feel that this

[1:24:11] Voice 3: is, Trust Council's ready to have this discussion or not?

[1:24:16] Voice 3: Or does there need to be a fuller discussion at a future Trust Council meeting that is

[1:24:20] Voice 3: just a review of the

[1:24:21] Voice 3: plan and the proposed changes that allow where it is much more it's a much more

[1:24:25] Voice 3: substantive agenda item that allows and we're able to better support that discussion if you don't

[1:24:31] feel that it's likely to be

[1:24:33] Voice 3: productive to take it forward at this time then you can refer it to the

[1:24:38] Voice 3: dread or the alternative is this is an opportunity to test that and test trust

[1:24:43] Voice 3: council's level of

[1:24:44] Voice 3: comfort and understanding and if press council feels that they need to better understand even

[1:24:49] Voice 3: more information then that takes us down the same path and yeah yeah

[1:24:52] Voice 3: we just don't want to we don't

[1:24:54] Voice 3: need to engage in that discussion in this meeting right it just allows us to test that and and then

[1:24:58] Voice 3: we can come back and reassess if we need to yeah no exactly no

[1:25:02] Voice 5: i think the action here that's being

[1:25:04] Voice 5: asked is needed right now but i guess with a view to the future maybe not in december but

[1:25:10] Voice 5: maybe of march or whatever before end of term circling the loop on what this whole housing

[1:25:16] Voice 5: action plan has done in the trust area how it conserved LTCs and as sort of an

[1:25:22] Voice 5: explainer here's how the housing

[1:25:23] Voice 5: action plan did and did not match up with their

[1:25:26] Voice 5: strategic plan we need to be better with that kind of linking and then the

[1:25:29] Voice 5: management direction but it's the LTC link that I think we're missing with

[1:25:35] Voice 5: those LTCs that don't have housing so I think there's a webinar and

[1:25:39] Voice 5: communication information opportunity this is fine for now but I think we

[1:25:43] Voice 5: should be prepared to put this in the schedule for an educational opportunity at a trust

[1:25:51] Voice 5: council meeting because

[1:25:52] Voice 9: I think it's been a big focus and we just keep losing pieces

[1:25:56] Voice 9: and going, oh, we've done this and done that.

[1:25:58] Voice 9: Our BC understands the rest of council response.

[1:26:01] Voice 9: I agree.

[1:26:02] Voice 9: All right.

[1:26:03] Voice 9: Do we have general consent then to the IOP 2.6 to trust council?

[1:26:10] Voice 9: all the cautionary tale that people may or may not go forward okay let's keep moving item uh 8.3.1

[1:26:21] Voice 9: we're moving on to a director of financial um and employee services quarter report on page 264

[1:26:31] Voice 9: director mobs and um are there any comments on this report

[1:26:41] Voice 9: none can we approve their general consent to move this perfect forward this to

[1:26:45] Voice 9: you win director mods no comments on your report

[1:26:52] Voice 16: really

[1:26:53] Voice 5: sad to note that the preferred candidate for your manager role is not available any idea

[1:27:01] Voice 5: um when an alternate might be potentially in place to relieve your immense workload

[1:27:09] Voice 5: flowed?

[1:27:10] Voice 16: So some of the alternates that appear qualified are part of the current union. So BCGEU

[1:27:18] Voice 16: currently with some strike action. So it's impacting things a little bit, I would say.

[1:27:24] Voice 16: It is slow going trying to get this organized. And that's primarily because my time is quite

[1:27:28] Voice 16: stretched during working hours. But we are making some progress. I was also deeply saddened by the

[1:27:34] Voice 16: the fact that the preferred candidate is no longer available.

[1:27:40] Voice 9: All right, well, better luck next time.

[1:27:43] Voice 9: Okay, we're gonna keep on moving.

[1:27:45] Voice 9: Item 8.4.1 is the Director of Trust Services

[1:27:49] Voice 9: quarterly report on page 269.

[1:27:53] Voice 9: Any comments in this report?

[1:27:57] Voice 9: Very long report.

[1:28:05] Voice 9: Not seeing any, can we agree through general consent

[1:28:08] Voice 9: Consent to forward item 8.4.1 to Trust Council.

[1:28:12] Voice 9: Okay.

[1:28:13] Voice 9: We have 8.4.2, Seattle's Trust Conservancy Quarterly Report on page 277.

[1:28:20] Voice 9: Any comments?

[1:28:22] Voice 9: Can we agree to your general consent to forward this report to Trust Council?

[1:28:26] Voice 9: We have 8.4.3.

[1:28:28] Voice 9: It's the Policy Statement Amendment Project, Project Briefing on page 281.

[1:28:35] Voice 9: Any comments on this one?

[1:28:42] Voice 9: can we approve through general consent to send 8.4.3 to trust council

[1:28:47] Voice 9: we

[1:28:48] Voice 11: have

[1:28:49] Voice 9: 8.4.4 which is the public feedback on the 2026-27 budget priority briefing on page 284

[1:29:00] Voice 10: yes go ahead i

[1:29:05] Voice 9: really am questioning the decision which i did think i i supported at fpc

[1:29:11] Voice 9: to advance this to council just the length of this survey responses um and having all the

[1:29:18] Voice 9: comments so i was wondering if it's possible to have the results on our website and just have a

[1:29:25] Voice 9: link in i mean fbc did ask to have these forwarded to council um just that's so much

[1:29:44] Voice 8: My

[1:29:45] Voice 17: only reflective feedback with the survey results is in the comments.

[1:29:51] Voice 17: It would be really helpful to me, and I'm sure to everybody else, if the island

[1:30:00] Voice 17: where where the comment came from was listed because there's a lot of both positive and

[1:30:07] Voice 17: negative things and therefore you're pointed like the person's making a statement and you're going

[1:30:13] Voice 17: well which island um so literally we just put like ma aside like just each each comment because

[1:30:21] Voice 17: they're they're all listed out elsewhere but but in the individual comments which goes on forever

[1:30:26] Voice 17: ever and ever and ever you kind of get lost in the process so that's just a formatting thing going

[1:30:31] forward it's not i realized it couldn't apply to this report but um i just caught i found going

[1:30:38] through the comments which takes hours you kind of get lost when you're trying to take notes as

[1:30:43] Voice 17: to like somebody's making a comment that you'd like to react to but you have no concept of what

[1:30:48] Voice 17: what i on that comment came from so so i just i i valued the feedback but i couldn't action the

[1:30:55] Voice 17: feedback so you know where it came from

[1:30:57] Voice 10: right well i don't think it's

[1:30:59] Voice 17: going to be

[1:30:59] Voice 10: identifiable

[1:31:00] Voice 10: it's a small island and but um i don't know and

[1:31:08] Voice 9: but i i question having actually the opposite

[1:31:13] Voice 9: that level of detail in these comments in it's basically an unedited you know it's unredacted

[1:31:21] Voice 9: i'm assuming of everything

[1:31:25] Voice 5: and and we'd already discussed it i'm not planning in it's going to

[1:31:29] Voice 5: council but what is the actual utility of this um unless

[1:31:33] Voice 9: we're shown able to show trends and

[1:31:36] Voice 9: you know a strong preference for this or that but it almost just presents a such a broad range of

[1:31:43] Voice 9: opinions but it's so statistically small that it's not

[1:31:47] Voice 5: representative so what is the utility

[1:31:51] Voice 5: if we were able to analyze this and take the comments and map the mode and and say generally

[1:31:58] Voice 5: what but that's useful information but picking of 63 pages

[1:32:02] Voice 9: of comments is like

[1:32:06] Voice 9: what is what is the use like what are we presenting to council there's good bad and

[1:32:10] Voice 9: everything in between so um i'm struggling with how this is presented for sure well we have to

[1:32:19] Voice 9: to share the information yeah

[1:32:20] Voice 3: that's the key right yeah i mean just say i think well we can

[1:32:25] Voice 3: make some effort and we have to sort of extrapolate some general themes out of it people submit those

[1:32:30] Voice 3: comments expecting that this is their opportunity for their perspective and their voice to be heard

[1:32:34] Voice 3: by trust council and so you know how it's how it's presented and you know we don't think about

[1:32:41] Voice 3: certainly for future doers even for this one is there a way to do it online somehow but um

[1:32:46] Voice 3: But I think people expect their individual comment will get in front of the eyes of trustees and so it's incumbent on us to honor that if we're going to give them the opportunity to provide those individual comments.

[1:33:00] Voice 3: We asked.

[1:33:02] Voice 9: But where have we done this before where we've replicated

[1:33:05] Voice 9: every single comment that's come in from a survey?

[1:33:08] Voice 9: Many times.

[1:33:09] Voice 9: Okay.

[1:33:10] Voice 17: I think in the past, if I recall from many years ago, we actually used to group the responses by island.

[1:33:19] Voice 17: So all the comments say off of, hey, roll island, would come in one lump.

[1:33:25] Voice 17: Because that's the thing, I think the words are very valued.

[1:33:29] Voice 17: But it's just, it's frustrating to me where you're trying to drill down as a trustee to sort of react.

[1:33:35] Voice 17: but

[1:33:35] Voice 5: that's what an analysis of that would do is pull out the information and say there's

[1:33:42] Voice 5: you know 30 believe strongly

[1:33:43] Voice 9: which is it captured in the but i'm just like what is the utility of

[1:33:47] Voice 9: all these comments but if we've done it before and people are happy with

[1:33:49] Voice 6: that that's i mean

[1:33:51] Voice 6: i mean we can break it down for you but some islands had one respondent or three respondents

[1:33:57] Voice 6: or seven right that was those sorts of numbers so the utility is questionable um i would also say

[1:34:04] Voice 6: this is a caution on how many open-ended questions you wish to have, right? We

[1:34:08] Voice 6: counsel to limit the

[1:34:10] Voice 6: number of open-ended questions you'd like to provide. Our trustees generally want to have a

[1:34:14] Voice 6: lot of open-ended questions. Also, we caution how much analysis should go into a survey like this

[1:34:21] Voice 6: that is, it's a self-selected sample, right? So

[1:34:25] Voice 6: we're not going to go too deep in the analysis

[1:34:27] Voice 6: of the self-selected sample of the survey. But certainly if you wish us to break them down,

[1:34:33] Voice 6: we can do that for you. We could also post it to the website and just link to those results

[1:34:41] Voice 6: if you'd like your agenda package to be shorter. However, I do believe there is an interest of the

[1:34:45] Voice 6: public in ensuring that their comments are provided. I

[1:34:50] Voice 9: think in the future that would be a

[1:34:52] Voice 9: great approach maybe when eScribe is updated and we can have hyperlinks to everything instead of

[1:34:57] Voice 9: everything all at once. That would be nice. Any other comments other than on page 285 is that a

[1:35:04] Voice 9: formatting error? The bullets are set off. What

[1:35:10] Voice 10: page is this? It's on

[1:35:12] Voice 9: the screen 285.

[1:35:14] Voice 8: Thank you. I'll fix that.

[1:35:16] Voice 9: Any other comments? So basically I'm not going to say that's an

[1:35:22] Voice 9: amendment is an edit um or moran so we can approve your general consent or 8.4.4 to trust

[1:35:29] Voice 9: so 8.4.5 agreement monitoring briefing on page 349

[1:35:45] Voice 10: so

[1:35:46] Voice 18: go ahead mr petersen i'm just trying to find my page number here again

[1:35:51] Voice 18: Yeah, just a tiny bit confusing.

[1:35:58] Oh, yeah, page 360, there's a

[1:36:01] Voice 18: Catholic Regional District piece

[1:36:03] Voice 18: and there's a Powell River Regional District piece.

[1:36:09] Voice 18: Is it just that some of these agreements are historical

[1:36:12] Voice 20: from before the renaming of the Regional District?

[1:36:15] Voice 20: Is that what's going on?

[1:36:16] Voice 6: Likely, we should just delete the Powell River Regional District one.

[1:36:19] Voice 6: Sorry, I missed that.

[1:36:20] Voice 6: Okay.

[1:36:20] Voice 6: Okay. Yeah,

[1:36:21] Voice 20: my only question there. Other than that, I really appreciate getting the report. I think it's very useful.

[1:36:27] Voice 7: Yes.

[1:36:30] Voice 20: And hopefully we can keep it somewhere that trustees can access it. I mean, if we could set it up as a resource for trustees to access it with links to the actual agreements, that would be fantastic.

[1:36:44] Voice 20: And I'm especially thinking around, you know, incoming new trustees interested in this kind of information.

[1:36:54] Voice 20: I know we had a bunch of questions early in the term around this topic of agreements.

[1:37:00] Voice 20: So it's just nice to see them all in one place.

[1:37:03] Voice 20: And, yeah, consideration not to take any action.

[1:37:10] Voice 20: but consideration of maybe making it an accessible tool as hyperlinks would be

[1:37:15] Voice 20: super cool i think as a resource down the road

[1:37:18] Voice 6: certainly we can consider that i would just also

[1:37:21] Voice 6: let you know there is an agreements page on the website under the accountability menu that has

[1:37:25] Voice 6: all the agreements linked there but certainly yeah we can look at doing that and placing it

[1:37:29] Voice 6: in webdav or something to that effect my

[1:37:31] Voice 9: only comment is i went through all of these agreements

[1:37:36] Voice 9: and extracted like what we were supposed to do like some of them are we have to notify them that

[1:37:41] Voice 9: we're updating the ocp do these things um and then i know we've got where the uh from lease

[1:37:48] Voice 9: referral says there's a whole process so it's still up on our website but we're not following

[1:37:54] Voice 9: it and when we have a statement that you know basically since 2009 we've said we know we're

[1:38:00] Voice 9: not maintaining these but yet they're all active and up here so that's just the piece that is

[1:38:07] Voice 9: missing is yes it exists but do we consider it valid or active or well that's right at the top

[1:38:18] Voice 9: in that background statement sorry cao so

[1:38:21] Voice 3: there no i'm just gonna

[1:38:22] Voice 3: say that's that's the work that

[1:38:25] Voice 3: we'd have at the time capacity to do is to actually do that assessment and then let alone

[1:38:31] and then look at whether we need

[1:38:33] to actually proceed with

[1:38:35] maybe some updates

[1:38:36] and other changes, right?

[1:38:42] Voice 3: But until such time as we

[1:38:43] Voice 3: do change them or rescind

[1:38:45] Voice 3: any of those agreements or what have you,

[1:38:46] Voice 3: they arguably remain valid, right?

[1:38:50] Voice 9: Alright.

[1:38:53] Voice 9: Well, there'll be interesting comments on them

[1:38:55] Voice 9: if you're following these.

[1:38:57] Voice 9: I've read them.

[1:38:59] Voice 9: Every one of them.

[1:39:00] Voice 9: Okay, so do we

[1:39:02] Voice 9: agree through general consent to send

[1:39:04] Voice 9: item 8.5 to trust council as men as amended yes yes okay do we want to is this the last item nope

[1:39:16] Voice 9: so should we it is uh almost 11 o'clock should we keep going to 11 or take a trip now people

[1:39:23] Voice 9: go up to 11. okay we'll keep going to 11 and take a short break that should get us to the or or at

[1:39:28] Voice 9: the end of this trust area services one whichever comes first okay eight four six is recommendations

[1:39:34] Voice 9: recommendations regarding pre-budget surveys,

[1:39:35] Voice 9: request for decision, page 370.

[1:39:41] Voice 9: Any comments on this one?

[1:39:46] Voice 9: So it can be read through general consent

[1:39:48] Voice 9: to forward this to trust counsel.

[1:39:50] Voice 9: Afford 845 to, 846 to trust counsel.

[1:39:56] Voice 9: Okay, 847, amendment of trust counsel

[1:39:59] Voice 9: communication policy 610.2,

[1:40:02] Voice 9: on page 379 of the agenda package.

[1:40:05] Voice 9: I see two hands up, but Vice-Chair Mond.

[1:40:09] Voice 17: Page 384, formatting issue with branded clothing.

[1:40:16] Voice 17: It's a little correction there.

[1:40:19] Voice 17: And page 388, if I can pull it up here, 2.8.

[1:40:29] Voice 17: I'm going to write that down, 2.5 maybe.

[1:40:38] Voice 17: You can pass on to Vice-Chair Peterson, because I know there's a note.

[1:40:43] Voice 17: note. Vice Chair Peterson. Again,

[1:40:46] Voice 20: just anticipation of a question that I expect we're going to hear,

[1:40:52] Voice 20: which is what are the financial implications of policy change? Again, we don't need an answer

[1:40:58] Voice 20: today, but just flagging that that question is likely to come up.

[1:41:06] Voice 10: Vice Chair Mott.

[1:41:07] Voice 17: It does make

[1:41:08] Voice 17: sense to me, but maybe it does make sense. 2.8, it says staff may not bear bad clothing

[1:41:14] Voice 17: and personal activities including participation election campaign activities my assumption is the

[1:41:21] Voice 17: staff aren't supposed to be involved in any election campaign i did go

[1:41:24] Voice 3: ahead um under

[1:41:27] Voice 3: standards of conduct staff can be as involved in political activity as long as it

[1:41:32] Voice 3: is outside

[1:41:33] Voice 3: of their regular work hours they do in no way connect their day job to that activity so they

[1:41:39] Voice 3: can't stand up and say i'm reuben i work at islands trust and i endorse david mott you know

[1:41:44] Voice 3: as a candidate for the trustee you have to keep the two very separate and they can't use any any

[1:41:50] Voice 3: island's trust resources to support that woman so this is just clarifying this but they are

[1:41:58] Voice 3: hypothetical

[1:41:58] Voice 20: example well no one not when we go back and clip them

[1:42:06] Voice 3: i'm making my notes

[1:42:11] Voice 3: you're assuming that endorsement is a good thing um yeah so i think it is allowed as long as they

[1:42:17] Voice 3: draw that line and so that's why it's important for us to just underscore that yeah any other

[1:42:22] Voice 9: comments and we agree through general consent to forward 847 to press council

[1:42:29] Voice 9: Day 4.8.

[1:42:30] Voice 9: Really?

[1:42:31] Voice 5: Are we just motoring on?

[1:42:32] Voice 9: Well, we may not get through this one, but item on page 395.

[1:42:36] Voice 9: Let's start.

[1:42:38] Voice 9: This is Heritage Conservation Act Transformation Project.

[1:42:43] Voice 9: Go ahead, Vice Chair.

[1:42:45] Voice 9: Just an omission.

[1:42:46] Voice 9: Bottom of page 394.

[1:42:48] Voice 9: Chair Patrick also attended the webinar, I believe.

[1:42:52] Voice 9: Yes.

[1:42:52] Voice 8: Okay.

[1:42:53] Voice 9: All right. And

[1:42:54] Voice 8: I

[1:42:57] Voice 9: would add maybe under First Nations relations that the project itself is guided by and working with the First Nations Tribal Council.

[1:43:13] Voice 9: I mean, it's not our project, but it's maybe a little bit more to say that they're centered in the process.

[1:43:25] Voice 9: itself and then on the news releases can we remove the first page on three nine three nine

[1:43:34] Voice 9: all the links or

[1:43:36] Voice 6: just we clean up

[1:43:37] Voice 6: the um it's funny i did i we will try again uh the version

[1:43:44] Voice 6: i sent through i had put a box over the top so it would have shown as blank no clearly didn't

[1:43:49] Voice 6: survive you scribe. We will try again. Sometimes

[1:43:54] Voice 20: it's easier just to copy and paste the part you

[1:43:56] Voice 20: do want. We'll

[1:43:58] Voice 6: find another way to present that, yes. Yeah, that'd be great.

[1:44:02] Voice 9: Any other comments?

[1:44:05] Voice 18: In the response options on your number one, it says a regional planning manager may be able to

[1:44:12] Voice 18: provide input at the general stakeholders webinar and that's a fairly qualified statement so i'm

[1:44:20] Voice 20: just wondering if there's yeah do we have will we have information that's going to be right in the

[1:44:26] Voice 20: middle of test council right so there's

[1:44:31] Voice 6: not yet an opportunity to find out who's available okay

[1:44:34] Voice 12: so it's still just an open question all right fair enough right

[1:44:39] Voice 9: can we approve through the

[1:44:40] Voice 9: general consensus and the item 8.4.8 as amended to trust counsel and with that right on the nose

[1:44:49] Voice 9: of 11 o'clock so let's sorry advice advice which one wants to go first

[1:44:56] Voice 6: if i can remind you we

[1:44:58] Voice 6: circulated a late item which was an invitation to a survey which was not available or was not

[1:45:03] Voice 6: aware that that was an engagement option um when this when we were drafting this request for

[1:45:08] Voice 6: decision so with your indulgence i will just update the rfd to mention the survey and we would

[1:45:14] Voice 6: suggest when you get that item we're going to suggest that you circulate it to trustees so

[1:45:17] Voice 6: we'll include the reference to that into this rfd all right

[1:45:21] Voice 9: great okay excellent well we're going

[1:45:23] Voice 9: to take a short break how much time do we need 10 minutes we

[1:45:28] Voice 4: do have one more item yes i know

[1:45:30] Voice 9: so we'd take a break at 11 if we didn't finish the section so we'll come back

[1:45:34] Voice 9: and we'll open

[1:45:34] Voice 9: with that

[1:45:34] Voice 9: i found it so how much time do we need scope what's that

[1:45:39] Voice 20: i'm

[1:45:41] Voice 9: always just looking to the

[1:45:42] Voice 9: group

[1:45:42] Voice 20: not much point doing less than 10 because i never see a five minute break actually be five

[1:45:48] Voice 20: minutes it's never fine 10 is sufficient

[1:45:50] Voice 20: okay but all right

[1:45:53] Voice 10: thank

[1:58:09] Voice 9: you we're back from our break

[1:58:11] Voice 9: we're going to carry on we have one more item in the um trust area services item 8.4.9 it's in the

[1:58:18] Voice 9: The addendum, address by Doug White, session outline on page four, the addendum.

[1:58:25] Voice 9: Is there any addendum that I missed?

[1:58:27] Voice 9: It came last night.

[1:58:31] Voice 9: Improvised?

[1:58:33] Voice 9: No.

[1:58:35] Voice 9: There's an addendum

[1:58:36] Voice 13: email

[1:58:37] Voice 9: that came last night.

[1:58:39] Voice 9: Or no, I mean, this one came this morning.

[1:58:42] Voice 9: That's what I missed.

[1:58:43] Voice 9: That's where it is, from Alexandra.

[1:58:45] Voice 9: Okay.

[1:58:46] Voice 9: So it's an addendum, addendum, late item.

[1:58:59] Voice 9: um so this i guess request to um doug white came out of um for me as trust council was having our

[1:59:15] Voice 9: our visioning session about governance back in september 2023 like what do we want governance

[1:59:21] Voice 9: in the Islands Trust look like?

[1:59:23] Voice 9: And I was thinking about what is an Indigenous vision

[1:59:28] Voice 9: for governance in the Salish Sea?

[1:59:30] Voice 9: Like, what do

[1:59:31] Voice 5: we need to hear to understand more

[1:59:34] Voice 5: from

[1:59:35] Voice 9: Coast Salish peoples themselves?

[1:59:36] Voice 9: And so you remember, Director Frater, I had this,

[1:59:42] Voice 9: we worked on resolutions for sea-to-sea grant funding

[1:59:46] Voice 9: to try to get some, you know, it's the name of members

[1:59:49] Voice 9: move in front of, of, uh, council, but as, as things happened, um, uh, Doug White has a

[1:59:55] Voice 9: special relationship with Gabriola. He's come to speak, um,

[2:00:00] Voice 9: in 2019 and then more recently 2024 as part of an intercultural reconciliation awareness

[2:00:09] Voice 9: program called Breaking Bannock and so when he addressed the Gabriel community I was like

[2:00:15] Voice 9: this is the speaker that I think council could really benefit from to have that perspective

[2:00:22] Voice 9: from law and constitutional knowledge and section 35 right so I was bold and asked if he would and

[2:00:32] Voice 9: he said he'd be delighted to so this is the scope of the topic or the talk that he's prepared to

[2:00:39] Voice 9: give and he's gotten approval from I guess the ministry that he's working with to speak to

[2:00:50] Voice 9: to trust counsel. It is a short session. This public session is okay to be recorded, but

[2:01:01] Voice 9: Doug White is also happy to have a more intimate conversation with counsel sort of following

[2:01:09] Voice 9: up over dinner. So, I don't know what that would look like, but looking to executive

[2:01:15] Voice 9: executive committee to see what your thoughts are. Time with him is a really valued gift

[2:01:22] Voice 9: and so I'm extremely grateful that he's agreed to present this session. Thanks so much to

[2:01:32] Voice 9: staff for working and all the last minute changes as this was sort of getting coming

[2:01:38] Voice 9: coming together over the weekend for consideration and I hope we're good at that.

[2:01:50] Voice 20: I'm super also super excited that's going to happen. I went to the session last fall

[2:01:57] Voice 20: on Gabriel and he's just a great speaker and as Mr. Elliott mentioned everything from the

[2:02:05] Voice 20: The law, the cause, it's just a wide range of experience

[2:02:08] Voice 20: and really speaks to so many aspects.

[2:02:13] Voice 20: And I'm just very excited that this is happening.

[2:02:19] I

[2:02:20] Voice 20: don't know that I have necessarily a preference

[2:02:25] Voice 20: public versus not.

[2:02:29] Voice 20: I'm happy either way.

[2:02:31] Voice 20: It would just be more based on

[2:02:36] Voice 20: my preference, my point.

[2:02:39] Voice 9: that's what i understand from um ceo brony's response is that we could have

[2:02:44] Voice 9: public peace and transition to a closed training session following it so i think that

[2:02:52] Voice 9: would be the best of both worlds yeah that works do we need to indicate that now

[2:03:00] Voice 9: how do we do that i guess well yes i know that you

[2:03:04] Voice 9: need to have that for planning perspective

[2:03:05] Voice 9: oh it's just how will it be communicated to trustees so that their expectations

[2:03:10] Voice 9: and

[2:03:11] Voice 5: then

[2:03:13] Voice 9: managing dinner I think would

[2:03:14] Voice 4: be a little bit later I think current schedule says

[2:03:19] Voice 4: adjourning at

[2:03:21] Voice 9: 5 30 and then six o'clock dinner so just giving enough time to have a little more

[2:03:28] Voice 9: dialogue and then I think it's six o'clock adjourning with a

[2:03:32] Voice 4: slightly delayed dinner

[2:03:35] Voice 9: yeah

[2:03:36] Voice 4: or we could just you know have the interim period break be about 10 minutes and start dinner

[2:03:43] Voice 4: at like 6 10 or 6 15 instead of yeah

[2:03:46] Voice 9: sorry um so the current schedule says 5 30 adjournment

[2:03:53] Voice 9: also the address is 5 to 5 30 um i would think dinner

[2:03:59] Voice 5: wouldn't start then until 6 30 because

[2:04:03] Voice 5: we can't have dinner in the presentation menu, right? Right. So can we advise the

[2:04:10] Voice 9: payment that we basically started? 6.30? Mm-hmm. And is that?

[2:04:15] Voice 11: Yeah, I think so.

[2:04:16] Voice 9: Do we need to modify this to say that a closed

[2:04:21] Voice 3: training session at 5.30? I don't think we do

[2:04:26] Voice 3: because the training session would be outside of the meeting agenda.

[2:04:29] Voice 8: So we don't

[2:04:29] Voice 3: need to. It's a

[2:04:31] Voice 3: them to modify the agenda and we'll just make sure we communicate that with the trustees as part of

[2:04:36] Voice 3: the information package that following the adjournment of the agenda for that day there

[2:04:41] Voice 3: will be this training session yeah

[2:04:43] Voice 15: maybe to do that just a caution is don't let the trustees

[2:04:47] Voice 15: start introducing business items coming out of this discussion if

[2:04:51] Voice 9: you see that just ask them

[2:04:52] Voice 15: to put out this new business the next day yeah yeah

[2:04:55] Voice 9: so this is training not decision making

[2:04:58] Voice 9: yeah very clearly yes so in light of this topic and a speaker when we go back

[2:05:07] Voice 9: into the agenda itself I was going to propose that actually planning services

[2:05:16] Voice 9: and TAS switch because they're approximately the same time what can we

[2:05:23] Voice 9: do that when we talk about the agenda

[2:05:25] Voice 17: piece so

[2:05:25] Voice 9: just

[2:05:28] Voice 17: just a little should

[2:05:29] Voice 17: logistical question we go to the post session or we'll use the same zoom link for the remote

[2:05:35] Voice 17: trustees or will we we create a separate one

[2:05:38] Voice 11: no

[2:05:39] Voice 3: it can be the same link it just won't be

[2:05:41] Voice 3: webcast because it won't be a public meeting it won't be a part of the trust council meeting

[2:05:45] Voice 3: but we can use the same but

[2:05:47] Voice 11: the

[2:05:48] Voice 3: meeting itself will adjourn and then that'll be a training

[2:05:51] Voice 3: session similar to what we did at the last trust council with the wednesday the conduct training

[2:05:57] Voice 3: session all

[2:05:59] Voice 10: right right thank

[2:06:02] Voice 7: you all

[2:06:04] Voice 9: right for that then through general consent can we forward

[2:06:07] Voice 9: item 8.4.9 to the trust council all right moves us on to um section 8.5

[2:06:18] Voice 9: and information services we have 8.5.1 director of legislative uh and information services quarterly

[2:06:25] Voice 9: of the report on page 407. Vice-Chair Liff. So regarding Mappet and Tapas, I'm wondering if we

[2:06:40] Voice 9: need to actually have some communication out to the public about the delays and sort of this

[2:06:47] Voice 9: process because it's, it was, we've had a lot of, there's a lot of work going on in the background

[2:06:56] Voice 9: but Mappet's been offline for about six months and there are various reasons but maybe when it

[2:07:01] Voice 9: it goes live again schedule a patient's piece or talk about the upgrade people really rely on it

[2:07:12] Voice 5: and i'm wondering

[2:07:13] Voice 5: yeah

[2:07:15] Voice 15: our intent is to do that once we have a confirmed date okay but right now

[2:07:20] Voice 15: it's just a moving target the problem is the software is running on

[2:07:25] Voice 15: um just doesn't do what

[2:07:27] Voice 15: what Map IT originally did.

[2:07:29] Voice 15: So a lot of the requests or the features

[2:07:33] Voice 15: is just not available.

[2:07:35] Voice 15: We are upgrading the server to accept newer version,

[2:07:41] Voice 15: which should hopefully help.

[2:07:42] Voice 15: And then there's a whole bunch of scripts

[2:07:44] Voice 15: that still need to be sorted out.

[2:07:46] Voice 15: So it's just, it's a problem going from

[2:07:50] Voice 15: what was a solid system that became obsolete

[2:07:53] Voice 15: onto a new system that doesn't support

[2:07:55] Voice 15: forward what we're trying to do

[2:07:57] Voice 11: so

[2:07:57] Voice 15: um yeah we just missed deadline after deadline and it's not really

[2:08:02] Voice 15: it's not good to keep saying yes we'll have something in a month or two months from now

[2:08:07] Voice 15: right yeah

[2:08:07] Voice 15: so as soon as we have something we'll let you know and then we'll let the public know

[2:08:13] Voice 9: any other comments on the report yeah one can we agree to general consent to send

[2:08:19] Voice 9: item 8.5.1 to

[2:08:20] Voice 9: adjustments. 8.5.2 is the trust council representation of the council committee member appointment request for decision on page 410.9. Mr. Maude, you'd be the only one that would have the opportunity to not like this report. You're okay with it?

[2:08:39] Voice 17: Always good to be featured.

[2:08:42] Voice 9: All right, are there any other comments?

[2:08:45] Voice 17: So just for clarification for me, so I'm not on the accessibility committee until this

[2:08:53] Voice 17: is ratified by council or is it an interim appointment?

[2:08:57] Voice 15: Yeah, the usual process is that you can be on the committee and then council ratify.

[2:09:02] Voice 15: If council doesn't ratify then you would obviously drop off the committee.

[2:09:06] Voice 15: Yeah, that's the way council has done it in the past because at the beginning of the term

[2:09:12] Voice 15: the chair will appoint committees, they'll start work right away, but council can't really

[2:09:16] Voice 15: wrap their mind until the next meeting which could be three months later.

[2:09:20] Voice 15: So as of today I'm on the committee?

[2:09:22] Voice 9: Yeah.

[2:09:22] Voice 9: Okay.

[2:09:22] Voice 9: There you go.

[2:09:24] Voice 9: All right.

[2:09:25] Voice 9: Can we agree through general consent to send item 852 to the trustee?

[2:09:29] Voice 9: Thank you, David, for stepping up to be the liaison on the committee.

[2:09:33] Voice 9: that's an oversight on our part and it was fixed. Okay, item 8.5.3 the conference convention

[2:09:41] Voice 9: attendee reporting template request for decision on page 411. Any comments on this one?

[2:09:55] Voice 9: What a beautiful example of something that is efficient, that is going to help us,

[2:09:59] Voice 9: that the policy is going to be updated. This whole thing is fabulous. I only actually comment

[2:10:06] Voice 9: then is there we still have two consistently different fonts so you look at the report above

[2:10:12] Voice 9: and it's

[2:10:13] Voice 9: like Helvetica and you look at the one below and I think that's what we're doing

[2:10:16] Voice 9: more and I would just really like to get to the point where

[2:10:18] Voice 5: our entire design package is one font

[2:10:20] Voice 5: but that is not for right now content is great

[2:10:25] Voice 3: I shared your aspirin

[2:10:29] Voice 3: let's

[2:10:30] Voice 9: deal with all the other stuff first but we'll get there my only thing is I think on the

[2:10:33] Voice 9: The template would be nice to have word counts for some people

[2:10:36] Voice 9: who make really long reports.

[2:10:38] Voice 9: I don't want a transcription.

[2:10:40] Voice 9: Limitations.

[2:10:42] Voice 9: But we'll live with this for now.

[2:10:44] Voice 9: All right.

[2:10:45] Voice 9: Can we agree through general consent to send item 8.5.3 to trust counsel?

[2:10:50] Voice 9: Great.

[2:10:50] Voice 9: Without word counts.

[2:10:51] Voice 9: Yes.

[2:10:52] Voice 9: For now.

[2:10:52] Voice 10: For now.

[2:10:53] Voice 9: Okay.

[2:10:54] Voice 9: Item 8.5.4, so 2022 governance report recommendations request for decision

[2:11:01] Voice 9: on page 421.

[2:11:04] Voice 9: I know I did confirm with Trustee Getty or the Chair of the Governance Committee that

[2:11:10] Voice 9: she had an opportunity to see this report. Are there any that have to go ahead?

[2:11:15] Voice 15: Yeah there's a few little typos in here which I just noticed as I was reading through.

[2:11:20] Voice 15: Chair Getty provided some comments back with strikethroughs and some of the strikethroughs

[2:11:25] Voice 15: didn't get removed so I'll make sure that's cleaned up. But other than that yeah it's

[2:11:30] Voice 15: this is from governance committee to council i think the one thing i'll just say here and

[2:11:36] Voice 15: we'll probably say council is the recommendations here there's four recommendations essentially to

[2:11:43] Voice 15: go on a strategic plan items or at least items that council should be focusing on

[2:11:52] Voice 15: so it's going to have some implications as to what other things we can do and how these

[2:11:57] Voice 15: these fitness priorities something council might want to think about

[2:12:00] Voice 5: yeah yeah

[2:12:04] Voice 3: i'll just on that

[2:12:05] Voice 3: point i think this is a good example of how and we had we noted this we brought the strategic

[2:12:09] Voice 3: plan forward in march there are some items in there that contain a lot within them and so we

[2:12:13] Voice 3: identified our trust council identified moving did making taking focus on this governance review

[2:12:20] Voice 3: recommendations as one of the top priority items but this is an example of how now when we unpack

[2:12:24] Voice 3: impact that you start to get a sense of the scope and scale of the work that's actually involved

[2:12:29] Voice 3: there and so that may need to be a part of the discussion is if we're going to proceed with some

[2:12:34] Voice 3: of these as recommended we may look

[2:12:36] Voice 3: for guidance from trust Council on how do you want does that

[2:12:39] Voice 3: require you to reassess any of your other priorities or think about from a timing perspective

[2:12:44] Voice 3: within the strategic plan or not like this don't worry about these to be initiated any

[2:12:54] Voice 9: other comments

[2:12:56] Voice 9: and i think staff i think this uh presentation is a lot cleaner than the version we attempted at the

[2:13:04] Voice 9: maybe the whole lecture

[2:13:06] Voice 8: elliot you're thinking

[2:13:07] Voice 9: i am um and so the four recommended priorities

[2:13:20] Voice 9: is it stated anywhere that where those priorities would potentially like what

[2:13:27] Voice 9: what body would potentially undertake the work.

[2:13:30] Voice 9: So if you look at seven, helping trustees fulfill their roles,

[2:13:34] Voice 9: maybe it's in a chart.

[2:13:38] Voice 9: Okay, that's where it's found.

[2:13:43] Voice 10: Let's see, priority two.

[2:13:50] Voice 5: It's a

[2:13:52] Voice 5: governance committee recommendation that it'd be priority for.

[2:13:56] Voice 5: It doesn't say who is going to do that work.

[2:13:59] Voice 5: is

[2:13:59] Voice 9: this executive committee to oversee i guess it would have been helpful to have some high level

[2:14:12] Voice 9: direction or like again those

[2:14:14] Voice 5: implications like who's going to do the work who's going to do the

[2:14:17] Voice 5: thinking on this but maybe that's not for this time it's just to

[2:14:21] Voice 9: figure out okay do we want to

[2:14:23] Voice 9: prioritize these and then come back with a work plan for how does it fit with the existing strategic

[2:14:29] Voice 9: strategic plan okay

[2:14:30] Voice 5: thank you just had to talk that's true well

[2:14:32] Voice 20: I was just gonna say I don't I

[2:14:34] Voice 20: I don't recall a governance committee getting into that level of of detail it's really just

[2:14:40] Voice 20: trying to get this this back in front of trust Council yeah so

[2:14:44] Voice 20: I I I think it's fair to say

[2:14:46] Voice 20: that government to me didn't spend a time on that piece okay

[2:14:50] Voice 9: well this provides the direction to the

[2:14:53] Voice 9: government committee this now gives them direction this is your top priority there you go and then

[2:14:58] Voice 9: they can yeah you work on figuring it out and then we can move on we

[2:15:03] Voice 1: can move on

[2:15:07] Voice 9: exactly that's the concept

[2:15:09] Voice 3: yeah i think as vice chair elliott noted the next step then would be

[2:15:14] Voice 3: once the priorities are confirmed staff will come back with the recommendations for how

[2:15:20] Voice 3: where it should be with the government structures

[2:15:32] Voice 11: Okay,

[2:15:33] Voice 9: we keep moving here we're at item 8.6, which I guess we have no delegate that's true.

[2:15:43] Voice 9: Wow. But we have some good presentations and we have a field trip. So that's good to see.

[2:15:49] Voice 9: Okay, 8.7. Now we're going to take a look over at the other agenda package, which would then include

[2:15:59] Voice 9: everything that we just forwarded it. All right, yes, so you got to keep that in mind.

[2:16:05] Voice 9: There'll be a little bit more meat on this one. So, again, we can probably move through this.

[2:16:14] Voice 9: We don't have to forward, so we're just going to take an eyeball through this. We've

[2:16:17] Voice 9: and then the whole thing would be forwarded to press council so good all right so trustees let's

[2:16:23] Voice 9: take a take a walk through this let's look at the order um how it's uh how it's here

[2:16:31] Voice 9: um i do find item 4.1 when we go into the reports we want the various

[2:16:41] Voice 9: chair don't is it someone sorry yeah 4.1 i can the the different oh sorry

[2:16:51] Voice 9: the reports 4.1.5.1 2 3 4 5 6 so it sits in the consent agenda but we still want each of

[2:17:01] Voice 9: the chairs to give a little bit and so i always find it a bit talk just

[2:17:05] Voice 4: i want to change the

[2:17:07] Voice 4: the language a little bit to hopefully clarify that chairs are actually providing a verbal update

[2:17:13] Voice 4: trust council is actually approving is the work programs that are attached right so it used to

[2:17:20] Voice 4: say verbal report by the chair's name and i've changed that to update and it's really to allow

[2:17:25] Voice 4: the chair to speak about their committee to the press council for a few minutes but yeah it's the

[2:17:32] Voice 4: the work program report that Trust Council is actually.

[2:17:36] Voice 9: But from a timing perspective,

[2:17:38] Voice 9: I'd like to let them give the update first

[2:17:39] Voice 9: before we do the general consent.

[2:17:42] Voice 9: So that's the time, so I just have to plan that.

[2:17:49] Voice 9: Did you have your hand raised?

[2:17:52] Voice 9: So I guess let's just go at this.

[2:17:56] Voice 9: So in, let's just start four is really the meet there.

[2:18:00] Voice 9: Are there any items in four?

[2:18:03] Voice 9: Point one, that's a stand out.

[2:18:17] Voice 7: I can assess up to page 63.

[2:18:22] Voice 7: These highlights of mine.

[2:18:25] Voice 8: Now

[2:18:31] Voice 9: the follow up action list.

[2:18:33] Voice 9: I thought last time we had moved it to the end.

[2:18:36] Voice 9: We did

[2:18:39] Voice 9: that last time.

[2:18:40] Voice 9: And that works, I thought.

[2:18:42] Voice 3: Yes, I think you're right.

[2:18:43] Voice 3: Yeah.

[2:18:44] Voice 3: So we can amend the agenda, move that to the end Alex.

[2:18:51] Voice 9: And I think it'd be nice to put an instruction there

[2:18:53] Voice 9: that really will review that with the eyeballs

[2:18:56] Voice 9: of what we just approved.

[2:18:57] Voice 9: Is there changes that need to be made?

[2:19:01] Voice 9: So I think that would be staff's perspective

[2:19:03] Voice 9: to highlight to our attention.

[2:19:06] Voice 9: This is now a problem because you just,

[2:19:08] Voice 9: oh, this makes you feel like you don't understand.

[2:19:11] Voice 9: We did.

[2:19:14] Voice 9: Hopefully we've anticipated everything.

[2:19:22] Voice 9: Anything else in 4.1?

[2:19:25] Voice 10: Hi.

[2:19:26] Voice 10: Go ahead.

[2:19:27] Voice 9: Do you have a question?

[2:19:27] Voice 9: Question 33 wasn't the item 2. Shouldn't that all come off? The public notice policy, trust committee development procedure.

[2:19:39] Voice 9: Oh no, that's pending. Okay, so it's because they're grouped together. The first item and the third one are ready for adoption.

[2:19:47] Voice 9: option. Okay, sorry. Yeah, I'm getting flurry. So let's just

[2:19:52] Voice 9: let's return. So let's so 4.1. We'll, we'll come back to the

[2:19:59] Voice 9: whole item. So 4.1 is fine, except for moving 4.1.

[2:20:05] Voice 9: Yeah, okay. 4.2. Let's just discuss the 505.1. Yes, we also

[2:20:13] Voice 9: move 4.1.4 to

[2:20:15] Voice 8: the end, the resolution of that meeting

[2:20:16] Voice 9: report? I don't know. I think it's

[2:20:20] Voice 9: just administrative. I don't think it needs to go to the end. There's no business related

[2:20:25] Voice 9: to it. That's just a consent item. So I think it's in the right spot. It's just a report.

[2:20:32] Voice 7: It

[2:20:32] Voice 9: would not change. It's the reason for putting the follow-up action list is we may need to

[2:20:40] Voice 9: change the direction to staff on something they're historically working on that now has

[2:20:46] Voice 9: a different priority that's the concept okay uh so these are the two notices of motions

[2:21:01] Voice 9: so our expectations would be that the trustees bringing these forward would present these items

[2:21:05] Voice 9: supplies turkeys and so yeah

[2:21:07] Voice 20: i was just going to ask if there's going to be some written material

[2:21:12] Voice 20: included no

[2:21:14] Voice 9: it's a notice for december meeting okay

[2:21:15] Voice 20: so it's a notice for december okay never

[2:21:17] Voice 20: And the only reason I brought that up is because, and just reading what's here, it's unclear, I think, to the casual glance, whether this is suggesting that it's a good idea.

[2:21:31] Voice 20: It's

[2:21:32] Voice 5: not suggesting anything. It's suggesting that

[2:21:34] Voice 5: work needs to be done

[2:21:35] Voice 5: on policy, whether

[2:21:37] Voice 20: the

[2:21:38] Voice 5: tools are used or not.

[2:21:39] Voice 20: Okay, but if it's just notice of meaning, notice for 10%.

[2:21:42] Voice 5: So we'll prepare documents and stuff.

[2:21:46] Voice 9: Oh, these are good practices and I'm happy to see them here as a good practice. Okay, so moving forward to

[2:21:57] Voice 7: Section six correspondence.

[2:22:04] Voice 10: I know the graph just

[2:22:06] Voice 10: Trust Council business.

[2:22:18] Voice 9: so you're looking at item number so item 6.2 the graft and water supply

[2:22:25] Voice 9: nbc building code is this the right attachment but it's addressed to

[2:22:32] Voice 9: owen man council and it references an article it's not even addressed to trust council how did it

[2:22:40] Voice 9: end up here or it is to exec admin i

[2:22:44] Voice 4: think the writer was sending it to the writer who

[2:22:51] Voice 4: is sending it to both bowen island and islands trust council just

[2:23:02] Voice 10: a piece of correspondence

[2:23:08] Voice 9: but the specific ask is to change the building code which we don't circulate maybe

[2:23:29] Voice 10: a short piece

[2:23:29] Voice 10: support funds okay

[2:23:32] Voice 9: item seven no delegations and uh public comments we'll be reviewing the overall

[2:23:40] Voice 9: timing of the meeting in a little bit so item eight is the executive there's three reports here

[2:23:48] Voice 9: i

[2:23:50] Voice 5: like this format strategic plan priorities that's much nicer thank you for reminding me

[2:23:57] Voice 5: Like Holly

[2:23:57] Voice 10: said, we're very thinking about it.

[2:24:04] Voice 10: Okay, no comments on any of those.

[2:24:17] Voice 3: I'll just note it again, on the Continuous Learning Flats, so we have, we are tagging Mr. White's presentation of that learning session as our triplication item that we had identified.

[2:24:29] Voice 3: We can still pursue if we want a further update from the province on something specific, but we felt that that would fit within that category.

[2:24:36] Voice 3: So we take that for this meeting as well.

[2:24:38] Voice 10: Yeah, great.

[2:24:39] Voice 10: That makes sense.

[2:24:42] Voice 10: Does Drippa have two Ps or one?

[2:24:44] Voice 10: One.

[2:24:45] Voice 10: Let me just find one.

[2:24:48] Voice 10: Okay.

[2:24:54] Voice 10: Yeah.

[2:24:57] Voice 10: Is there?

[2:25:00] Voice 9: Yeah, it's great.

[2:25:01] Voice 9: Okay.

[2:25:03] Voice 9: So then item 2.1 is going to be the verbal update that we referenced earlier.

[2:25:09] Voice 9: earlier. And I think just being clear in your presentation that you're not seeking advice

[2:25:16] Voice 9: at this point.

[2:25:19] Voice 3: I'll be happy to take questions and engage in some discussion. Just an update on where

[2:25:25] Voice 3: that work is at.

[2:25:30] Voice 9: Closed meeting for the report piece and then we're into 11,

[2:25:39] Voice 7: it's just a whole bunch of things that we're recording.

[2:25:43] Voice 7: Mr. Services.

[2:25:47] Voice 9: Just moving on through here to the next report that's in this package.

[2:25:52] Voice 19: Oh sorry, go ahead.

[2:25:53] Voice 19: On the GDB field trip,

[2:25:56] Voice 20: can you give us some kind of info out to trustees to get them excited about participating?

[2:26:05] Voice 20: I know it's been a work to set it up, so let's get people informed that they want to go, right?

[2:26:13] Voice 20: Whatever that is for just so trustees are like, yeah, I want to go and check that out.

[2:26:20] Voice 20: I

[2:26:23] Voice 9: can ask. I'll see Susan tomorrow morning, and I know this is her particular point of interest.

[2:26:28] Voice 9: we could put something here in my weekly report that says

[2:26:30] Voice 3: yeah something goes up

[2:26:31] Voice 3: those

[2:26:32] Voice 9: are the next reports so the the next items that we um uh i accept actually i wanted to go to

[2:26:57] Voice 9: 15.2.1. So do we have dates yet from the survey or is it still open here?

[2:27:03] Voice 4: We do. It is the 17th,

[2:27:09] Voice 4: November 17th. Okay. I will update that. It just happened yesterday that we got confirmation.

[2:27:17] Voice 9: Super. Okay, now we're in the financial employee services section. We have reports here. Yeah,

[2:27:29] Voice 9: it's just the formatting on page 85 of the table page 85 of the table at the bottom i think you

[2:27:37] Voice 9: can read it on your screen if you zoom in but i

[2:27:40] Voice 10: don't be able to read this if it's trumpet

[2:27:48] Voice 9: director mobs has

[2:27:49] Voice 9: turned her camera on

[2:27:53] Voice 7: oh

[2:27:54] Voice 16: i think it's the the table below the one that's on screen about staff salaries is that right yeah

[2:27:59] Voice 13: Yeah.

[2:28:00] Voice 16: Okay. Yeah, so we can do what we can to make that a bit bigger and clearer.

[2:28:09] Voice 10: Right. If you can't, then hopefully nobody minds.

[2:28:17] Voice 10: Any

[2:28:18] Voice 9: other questions? We've got the SOPI report there as well.

[2:28:24] Voice 9: I do have

[2:28:26] Voice 16: one comment on the budget assumptions document when we get there, Chair.

[2:28:33] Voice 16: All

[2:28:35] Voice 9: right that's the next item that is probably the next item so um we have the cost processing

[2:28:40] Voice 9: so we have two items for decision 16 2 1 cost of processing planning applications

[2:28:49] Voice 9: and then we have the principles assumptions guidelines so go ahead director mobs.

[2:28:56] Voice 16: Thanks chair so one change that I did make the principles assumptions and guidelines document

[2:29:02] Voice 16: since it was at FTC is the final page of that document

[2:29:05] Voice 16: includes a summary of all of the guidelines

[2:29:09] Voice 16: that FTC is recommending to trust counsel.

[2:29:11] Voice 16: So at financial planning committee,

[2:29:13] Voice 16: all of the guidelines were buried

[2:29:15] Voice 16: within the assumptions principles table.

[2:29:18] Voice 16: I

[2:29:19] Voice 1: thought it might

[2:29:19] Voice 16: facilitate conversation a little better

[2:29:21] Voice 16: if we separated out the guidelines.

[2:29:23] Voice 16: And so they are in their own table

[2:29:25] Voice 16: on page 179 of the agenda.

[2:29:28] Voice 16: It seems to have spilled over between two pages

[2:29:31] Voice 16: it should just be on one page so just wanted to highlight that small change for you thank you

[2:29:55] Voice 7: and this is probably likely an item that's going to have some time

[2:30:00] Voice 7: associated with it to look at on the end.

[2:30:03] Voice 9: Yeah. Thoughts there.

[2:30:07] Voice 9: I'm just, I'm just lost in decision items.

[2:30:10] Voice 9: So, all right.

[2:30:13] Voice 9: So, Sophie is an RFD then the report,

[2:30:18] Voice 9: survey

[2:30:19] Voice 10: talks about,

[2:30:20] Voice 10: well,

[2:30:29] Voice 7: it's a request for a decision, but it's general

[2:30:30] Voice 7: consent.

[2:30:35] Voice 7: These two are discussion items.

[2:30:38] Voice 7: Yeah.

[2:30:41] Voice 16: If I may share the feedbacks

[2:30:44] Voice 16: from the pre-engagement survey may inform

[2:30:46] Voice 16: trust counsel conversation on the budget

[2:30:49] Voice 16: assumptions principles guidelines.

[2:30:50] Voice 16: And so that's why it's in the financial

[2:30:53] Voice 16: and employee services section,

[2:30:54] Voice 16: but it is a consensus agenda item as you noted.

[2:30:57] Voice 16: And so it's in that area of the agenda

[2:30:59] Voice 16: with the rest of the documents

[2:31:02] Voice 16: in the decision-making portion.

[2:31:09] Voice 10: Okay, so if there are

[2:31:10] Voice 9: no changes to any of those reports,

[2:31:14] Voice 9: we'll keep on moving forward.

[2:31:16] Voice 9: We have the trustee update section. I'd really like to thank Asia Emerson from MP May's office, who helped put the first Southern Gulf Island Forum report into this document.

[2:31:33] Voice 9: So we hope to do that from now on. To say that's her work, I know my name's there, but she did it.

[2:31:47] Voice 10: so that's that's uh so

[2:32:00] Voice 9: they're coming to go ahead of

[2:32:01] Voice 20: i'm just wondering do we do we actually have

[2:32:04] Voice 20: somebody on the office from how sounds last fair like a trustee at this point

[2:32:14] Voice 9: trustee borthwick is on

[2:32:15] Voice 12: bane sound yeah

[2:32:18] Voice 20: i was trying to remember i

[2:32:20] Voice 9: don't know he's been able to

[2:32:21] Voice 9: I know

[2:32:23] Voice 20: but I know he's on the steering committee like he is he may

[2:32:26] Voice 20: not have been able to attend

[2:32:27] Voice 20: recently but he's

[2:32:28] Voice 20: he's there I'm just wondering I was wondering about the house on I've got some

[2:32:33] Voice 20: house on and I'm a trustee on it

[2:32:35] Voice 9: was Pete it was trustee Luckum this was decided at

[2:32:41] Voice 9: Director Fraser might know the answer when Chelsea meeting typically

[2:32:46] Voice 6: are I know that

[2:32:48] Voice 6: um trustee stanford often attends and both our trustees from bowen often attend as do many

[2:32:53] Voice 6: councillors from bowen to the house sound at catson uh certainly there was discussion that

[2:32:58] Voice 6: if the chair of council wished to attend certainly that could happen although only the local trust

[2:33:03] Voice 6: committee and gambier and bowen are signatories to the statement of cooperation that they have

[2:33:09] Voice 6: okay i was thinking of the mount paris something oh the mount paris

[2:33:14] Voice 9: yeah that one

[2:33:15] Voice 20: was trustee

[2:33:16] Voice 20: not come yeah that was yeah but that trustee morrison took that order i believe so we have

[2:33:23] Voice 20: to look into that maybe that was a year so yeah about our stuff

[2:33:26] Voice 9: we're terrible at attending the

[2:33:29] Voice 9: forums we say we're going to participate in i try

[2:33:34] Voice 20: i try to find somebody else to take over

[2:33:36] Voice 20: like i did a couple of age sounds early in the term because we didn't have anyone else

[2:33:41] Voice 9: Maybe, I guess this would be a good thing for our annotated notes is to perhaps have the name of the attendant, either that or in the agenda, who is the assigned person to be attending these events.

[2:33:55] Voice 17: But I would, because it's not listed here, it might be worthwhile to reach out to Trustee Morrison, because I know she's been attending.

[2:34:03] Voice 11: So

[2:34:03] Voice 17: she might have a report.

[2:34:05] Voice 17: I know.

[2:34:06] Voice 17: The assessment asked for it.

[2:34:09] Voice 9: well there was the climate the yeah we should add the icc climate we added it last time so

[2:34:15] Voice 9: i think we should add that climate leadership yeah yeah but make

[2:34:18] Voice 9: sure we're island and coastal

[2:34:19] Voice 9: communities

[2:34:20] Voice 20: my other comment is can we just reorder it so that nature's relations isn't

[2:34:27] Voice 20: in amongst all these other forums and stuff and then first maybe or if

[2:34:36] Voice 9: there isn't a forum that

[2:34:38] Voice 9: anybody yeah no

[2:34:39] Voice 20: i know it almost feels like it's a different piece yeah than these other items

[2:34:44] Voice 20: that's why it's just it seems odd stuck in the middle of all these other forms and stuff where

[2:34:51] Voice 9: do we report um like status of protocol agreement developments currently

[2:34:59] Voice 6: within the director of

[2:35:00] Voice 6: trust area services report like

[2:35:03] Voice 20: i know in the past sometimes there's been trustees that have had

[2:35:08] Voice 20: uh personal meetings or that kind of stuff and this was has been used as sort of a report out

[2:35:15] Voice 20: on that space which i think is great but it does seem a little i don't know even if it was at the

[2:35:21] Voice 20: top of the list i feel better than having it sandwiched in there well

[2:35:26] Voice 9: if we're not expecting

[2:35:27] Voice 9: any to i've just i don't it's always looks delivered as none or something next to it just

[2:35:33] Voice 9: It just doesn't sit well with me.

[2:35:35] Voice 9: There isn't a structured forum.

[2:35:37] Voice 20: No, there isn't a

[2:35:37] Voice 20: structured, yeah.

[2:35:38] Voice 9: And it would be more appropriate if there was a First Nations report

[2:35:42] Voice 9: on relationship building and trust area services,

[2:35:44] Voice 9: and that's coming from staff.

[2:35:45] Voice 9: But trustees, we're not going to anything.

[2:35:48] Voice 9: So I would suggest that that be removed.

[2:35:52] Voice 6: So what I would suggest is once we have signed modern protocol agreements

[2:35:56] Voice 6: in place that call for working groups,

[2:35:58] Voice 6: then we would be adding these working groups.

[2:36:00] Voice 6: Specifically

[2:36:00] Voice 18: working groups in there, yeah.

[2:36:02] Voice 6: right

[2:36:02] Voice 18: yeah do

[2:36:03] Voice 6: we need a motion to bring

[2:36:04] Voice 9: that in there um no i am keeping it okay

[2:36:08] Voice 9: so we'll take that out for now and hopefully replace that and if anyone asks that would

[2:36:14] Voice 9: be the response we put working groups in there when they are established

[2:36:21] Voice 17: so i guess but i guess that would be my question about all of these items because it's basically

[2:36:26] Voice 17: says written updates received for information only so they're we're not asking for verbal

[2:36:32] Voice 17: of reports so if we don't have a report should it actually be listed here i

[2:36:37] Voice 9: think if it is an

[2:36:38] Voice 9: established body that we have trust council has appointed an individual or individuals to attend

[2:36:45] Voice 9: that's how i look at this that it should be an identified body and uh and the expectation

[2:36:53] Voice 9: should be that we do get minimum a verbal report um from a trustee on that item

[2:37:01] Voice 9: But

[2:37:01] Voice 17: I guess that's because I guess maybe the wording just needs to be adjusted because it says, because it suggests that there's written update.

[2:37:08] Voice 9: Correct. And maybe where we have community, committee, maybe we can say appointed positions or something.

[2:37:17] Voice 9: Make it clear that these are appointed. These aren't just voluntary.

[2:37:25] Voice 5: Yeah.

[2:37:25] Voice 5: Yeah, it's

[2:37:27] Voice 17: just because it reads to me is that I'd be looking like for seven reports

[2:37:32] Voice 17: because it says written updates received for information only.

[2:37:35] Voice 17: So my assumption would be there'd be seven written things that are in the agenda.

[2:37:39] Voice 9: Or we could just say written slash verbal updates.

[2:37:42] Voice 9: Maybe that's the solution.

[2:37:45] Voice 9: I think we agreed not to have to update the file.

[2:37:49] Voice 9: Yeah, we always have.

[2:37:51] Voice 9: I mean, people do anyway in this section.

[2:37:55] Voice 9: So, I mean, we either say we're not going to accept if we don't accept them, then it gets crossed out for we have to allow.

[2:38:06] Voice 20: I don't know how people feel.

[2:38:10] Voice 20: Well, let me think that's a trust council decision anyway.

[2:38:13] Voice 20: I think it's great to have the space for them.

[2:38:18] Voice 20: It's

[2:38:18] Voice 9: fine. It says written updates are for information. That's fine.

[2:38:21] Voice 9: That is accurate.

[2:38:22] Voice 9: And then if Durable is provided, then it's provided.

[2:38:26] Voice 9: Yeah.

[2:38:26] Voice 9: Okay.

[2:38:27] Voice 9: But I think we should change the trustee updates.

[2:38:30] Voice 9: it should be, what are these things called?

[2:38:34] Voice 9: Trustee appointed committee updates or something?

[2:38:37] Voice 9: Yeah, maybe something

[2:38:38] Voice 9: of that nature that we find a word.

[2:38:41] Voice 18: Yeah, appointed trustee.

[2:38:44] Voice 18: Something.

[2:38:44] Voice 18: Something works better.

[2:38:46] Voice 9: Okay.

[2:38:51] Voice 9: Because I thought we were having a round table, trustee round table.

[2:38:57] Voice 9: Just proceeding.

[2:38:58] Voice 14: Oh, right there.

[2:38:59] Voice 9: Just proceeding.

[2:39:00] Voice 9: Okay.

[2:39:01] Voice 9: Okay. And we're fine with just general, they tell us what they want.

[2:39:09] Voice 10: And

[2:39:09] Voice 9: I can note

[2:39:10] Voice 10: that in my tweet too.

[2:39:12] Voice 17: Okay.

[2:39:13] Voice 17: Do you want to put a time on that? Like two minutes or three minutes?

[2:39:18] Voice 17: Just so people have it on their awareness.

[2:39:22] Voice 17: That's just the amount of space that's allocated.

[2:39:27] Voice 8: Yeah.

[2:39:28] Voice 9: That's a lot. That's a quick time.

[2:39:32] Voice 9: or four minutes per local trust committee and they can split their time or five minutes per

[2:39:38] Voice 9: local trust committee what would be fair i think it depends on where we're actually

[2:39:43] Voice 9: at one o'clock and i think the chair could probably just gauge the time and say fair enough

[2:39:50] Voice 17: yeah okay i just mentioned a bit short because you figure two minutes per trustee that's an hour

[2:39:55] Voice 10: Right.

[2:39:57] Voice 17: So.

[2:39:59] Voice 3: Okay.

[2:40:00] Voice 3: Yeah.

[2:40:01] Voice 3: I think just assess the time that we have remaining.

[2:40:03] Voice 10: Yeah.

[2:40:06] Voice 10: Okay.

[2:40:11] Voice 10: That gets

[2:40:15] Voice 9: us through to the end of that agenda.

[2:40:21] Voice 9: So, Rita.

[2:40:24] Voice 9: Rita forward.

[2:40:25] Voice 9: Go ahead.

[2:40:26] Voice 4: I just would like clarification for the fuel.

[2:40:29] Voice 4: will uh would you like that as a standing change going forward on the agenda i

[2:40:33] Voice 9: think so yeah i

[2:40:34] Voice 9: think it just makes sense putting at the very end as a routine or where could we put it i think you

[2:40:40] Voice 9: could put it actually above um probably before the round table so it's sort

[2:40:46] Voice 9: of the end of the

[2:40:47] Voice 9: business pieces of

[2:40:48] Voice 9: the meeting because there should be no business coming out from these

[2:40:53] Voice 9: reports and they said these are just simply one of

[2:40:57] Voice 18: the pieces that should have ended up

[2:40:59] Voice 9: in the agenda.

[2:41:01] Voice 9: Yeah, it's kind of interesting how agendas take in shape. It sort of starts with community,

[2:41:08] Voice 9: consent, community, and that ends with our own engagement to community. By that time we're all too tired.

[2:41:14] Voice 9: We're like, yes, still here.

[2:41:18] Voice 11: any

[2:41:19] Voice 9: other changes no no everything makes sense so can we agree through general consent to forward

[2:41:25] Voice 9: the agenda as amended to trust counsel yeah wow indeed all right well thank you staff

[2:41:36] Voice 9: I know this is an awful lot of work on putting that agenda forward so that puts us back oh it's

[2:41:47] Voice 9: just about noon um how do we feel how close are we to the end we're looking at 8.8 before we end

[2:41:55] Voice 9: the actual three-day schedule yes yeah that's a good point let's wrap with that and then we can

[2:42:01] Voice 9: take a break all right so item 8.8 which is on page 428 of the agenda book of the agenda let

[2:42:12] Voice 9: me get to that one on the addendum chair the

[2:42:15] Voice 20: revised revised yeah oh

[2:42:17] Voice 9: they're revised they

[2:42:18] Voice 9: paid six of the sorry too many packages i've got to open here it's

[2:42:24] Voice 3: just revised to the

[2:42:25] Voice 3: with the Dogecoin presentation for

[2:42:27] Voice 7: Wednesday.

[2:42:28] Voice 7: Yeah.

[2:42:29] Voice 7: Oh, so

[2:42:30] Voice 9: go ahead.

[2:42:35] Voice 9: So I had a suggestion, and it's purely due to content.

[2:42:40] Voice 9: Where we end up landing with planning services,

[2:42:42] Voice 9: I think, is on by law enforcement reports.

[2:42:48] Voice 11: Where

[2:42:49] Voice 9: we end up with trust area services

[2:42:51] Voice 9: is a list of the agreements that Islands Trust holds.

[2:42:55] Voice 9: and I think that the whole TAS

[2:43:00] Voice 5: area would be a better fit to flow into Doug's presentation

[2:43:04] Voice 5: because it is about coordination and cooperation

[2:43:07] Voice 9: and he actually specifically asked me how many

[2:43:12] Voice 9: agreements the Alamstress have coordination agreements the Alamstress has which I couldn't

[2:43:19] Voice 5: answer

[2:43:19] Voice 9: and then it's in our report so um i just wondered if we could consider

[2:43:26] Voice 7: trust area services yeah about two hours yeah

[2:43:35] Voice 3: i don't see any issue with that they'll both

[2:43:37] Voice 3: they will sort of flow over the breaks in any case so i think it still fits it fits in the

[2:43:43] Voice 3: same one at a time it's just reordered but how

[2:43:46] Voice 5: messy would that be for

[2:43:47] Voice 3: you alexandra

[2:43:48] Voice 5: I'll take it.

[2:43:50] Voice 9: Sorry.

[2:43:50] Voice 9: It's okay.

[2:43:51] Voice 9: That's what I'm here for.

[2:43:52] Voice 9: All those numbers.

[2:43:55] Voice 9: Does it change automatically or do you have to redo all the numbers?

[2:43:59] Voice 4: I

[2:43:59] Voice 9: redo the numbers.

[2:44:00] Voice 9: That's okay.

[2:44:01] Voice 9: We're going to do more values next time.

[2:44:06] Voice 9: Sorry.

[2:44:07] Voice 9: Are there any of the RFD items that are conducive to an all-around room,

[2:44:15] Voice 9: like the alphabetical everybody gets a chance to speak this time or are they all just um i'm just

[2:44:29] Voice 9: looking for people that looked at the various rfds thoughts of i don't understand your question

[2:44:35] Voice 9: oh so some some of the items that work really well giving everyone either alphabetically from

[2:44:41] Voice 9: top to bottom or bottom to top a chance to to speak it's worked well on some items that are

[2:44:47] Voice 9: uh-huh um and i don't know if any here are it is a time-consuming item but it does work

[2:44:56] Voice 9: i think

[2:44:57] Voice 3: likely that i well staff's input too but i think the two most substantive

[2:45:02] Voice 3: discussion items would likely be the governance committee recommendations and the bylaw

[2:45:06] Voice 3: policy pieces and so those may be the ones where you want to try and have a fairly structured

[2:45:12] Voice 3: comment period i think those are likely to generate the most discussion

[2:45:20] Voice 9: But we don't probably have the time for two full rounds, those are very time-consuming.

[2:45:27] Voice 9: But I want to make sure we have the time.

[2:45:32] Voice 15: They are on

[2:45:32] Voice 15: different days though, so it's, you could do the first one would be planning, that might be worthwhile.

[2:45:39] Voice 15: Governance is the last day, see how you are for time for that one.

[2:45:49] Voice 10: I

[2:45:54] Voice 9: mean people don't have to speak

[2:45:55] Voice 9: they can say pass

[2:45:56] Voice 9: yeah I

[2:45:59] Voice 3: think you can

[2:45:59] Voice 3: you can emphasize that

[2:46:00] Voice 3: it doesn't mean you are obligated if you don't have anything

[2:46:03] Voice 3: at the table

[2:46:05] Voice 3: but that's fine too

[2:46:06] Voice 3: but we want to give a structured approach to the positive

[2:46:09] Voice 3: because

[2:46:09] Voice 9: the bylaw

[2:46:11] Voice 9: we're just looking for support

[2:46:13] Voice 9: so we're looking for fundamental

[2:46:15] Voice 9: problems with it

[2:46:16] Voice 9: is there something in the policy that really

[2:46:19] Voice 9: applies to them

[2:46:20] Voice 9: system workable, needs to be improved. Not an editorial, but a period here. So I think

[2:46:32] Voice 9: there's less people that will have structured changes to it. The regional planning committee

[2:46:39] Voice 9: is getting small. It's a small group of testing trustees. A lot of them haven't seen it. But

[2:46:48] Voice 9: I think the going around the room on that piece would make a lot of sense so that they

[2:46:52] Voice 9: don't build on someone one person's opinion suddenly becomes the the dominant conversation

[2:47:00] Voice 17: yeah and if i think i'd do with that that over the government space well

[2:47:04] Voice 9: we can attempt both

[2:47:06] Voice 9: but so the bylaw because we can tell them to be prepared for that they like that and um

[2:47:15] Voice 11: i think

[2:47:17] Voice 15: with the the governance i think the big question is going to be the first item the first

[2:47:23] Voice 15: priority that don'ts would be recommending is the reconciliation work which is a lot of work given

[2:47:31] Voice 15: it's not really very well defined so that might generate some discussions about that like we're

[2:47:38] Voice 15: not going to be able to tell them exactly what it looks like but we are going to be looking for

[2:47:43] Voice 15: some direction to come back to with some recommendations to what can happen or what

[2:47:49] Voice 15: just think that nothing so

[2:47:52] Voice 9: i'd be fine i mean that one we could ask around that you know it's

[2:47:56] Voice 9: priority do you have an opinion on changing priority um or you know something that's been

[2:48:04] Voice 9: cut out that says we're not no more work or they they don't agree with how it's been assessed

[2:48:12] Voice 3: yeah i think again that is the decision point is do you agree with the recommendations around

[2:48:17] Voice 3: how these are proposed to be prioritized

[2:48:19] Voice 3: by the governance committee.

[2:48:22] Voice 3: Try not to get into the specifics

[2:48:25] Voice 3: of what the work for any one of those individuals

[2:48:28] Voice 3: might look like.

[2:48:29] Voice 3: You'll have an opportunity to do that

[2:48:31] Voice 3: when we bring back a proposal

[2:48:33] Voice 3: for how that priority piece is going to proceed.

[2:48:36] Voice 3: But I think particularly on that one recommendation step,

[2:48:39] Voice 3: also have some feedback we can provide

[2:48:44] in terms of scope of work that would be involved in that

[2:48:47] if that

[2:48:47] Voice 3: helps inform people's assessment priorities all

[2:48:53] Voice 9: right any other thoughts on the

[2:48:56] Voice 9: three-day schedule okay i'm a little bit stuck in numbering but i'm wondering if alexander at the

[2:49:06] Voice 5: uh decision discussion items for instance it's like 8.2 and when we finalize the agenda you'll

[2:49:14] Voice 5: have that go yet

[2:49:15] Voice 8: i'm

[2:49:17] Voice 5: seeming to remember that

[2:49:19] Voice 9: in a previous agenda council or council agenda we

[2:49:22] Voice 9: had a short title does anybody remember that

[2:49:27] Voice 5: and if it would it be too much because i was

[2:49:30] Voice 5: trying to count up the number of rfds in each section um like two eight point two point six

[2:49:37] Voice 5: housing strategic action plan hs you know could there be an acronym could there be you know bylaw

[2:49:43] Voice 5: or like a single word that would indicate that there's two rfds to consider

[2:49:48] Voice 5: like it kind of gives

[2:49:49] Voice 5: a better view

[2:49:51] Voice 9: of okay we've allocated half

[2:49:53] Voice 5: an hour to the section there's two discussion or decision

[2:49:56] Voice 5: items and it's this

[2:49:57] Voice 9: and this so that people have it in their minds oh i don't know i don't know

[2:50:02] Voice 9: this table kind of looks sparse it's it's okay but it's really full of numbers and it doesn't

[2:50:07] Voice 9: It's, you know, a whole lot, of course,

[2:50:10] Voice 4: in nature.

[2:50:13] Voice 4: So executive committee has kind of gone back and forth on this format.

[2:50:19] Voice 4: And where it was last landed was that the highlighted items from that department were going to be added, not every single one.

[2:50:29] Voice 4: Happy to make any changes in future.

[2:50:32] Voice 4: I do hope to reformat this whole

[2:50:35] Voice 8: look

[2:50:38] Voice 4: but for now that's where the committee has landed with

[2:50:43] Voice 4: that is to put the of the high top priority items under there and I haven't done that yet because

[2:50:49] Voice 4: most of them were in for you to

[2:50:51] Voice 4: approve today and forward to the

[2:50:53] Voice 4: agenda so that's where the

[2:50:55] Voice 4: context notes come into point where yeah that information will be inserted so thank you for

[2:51:02] Voice 4: For instance, planning services would

[2:51:03] Voice 5: have bylaws, compliance, request for decision, and housing strat plan, request for decision.

[2:51:10] Voice 5: Those are the two key pieces.

[2:51:12] Voice 5: Okay.

[2:51:12] Voice 5: Thank you.

[2:51:13] Voice 5: That was what I remember.

[2:51:14] Voice 5: That was great.

[2:51:15] Voice 10: Thank you.

[2:51:19] Voice 10: All right.

[2:51:19] Voice 10: Any other replies?

[2:51:22] Voice 17: Well, I'll make a comment.

[2:51:24] Voice 17: You know, when people ask what executive committee does, you know, we've spent 250 pages on our agenda here.

[2:51:31] Voice 11: Yeah.

[2:51:32] Voice 17: approving 150 180 page press council yes there's there's a lot of work involved and you know and

[2:51:40] Voice 17: it's not around our table it's around staff support and all that you know it takes a lot

[2:51:44] Voice 17: to put these things together and you know when it's digested down 183 pages that's really cool

[2:51:49] Voice 17: yeah well

[2:51:50] Voice 17: you know there was a heck of a lot more that got us down 183 well

[2:51:54] Voice 9: there's the two get

[2:51:54] Voice 9: combined so it gets bigger again um don't count don't don't don't be surprised no i think well

[2:52:02] Voice 9: i think um i remember last term when you would try to guess well this is going to be a big meaty item

[2:52:08] Voice 9: that's going to be discussed and we got it wrong and i think that's where our expectations piece

[2:52:13] Voice 9: is clear so with like

[2:52:15] Voice 9: the housing piece we're not prepared to get into a lot of detail so if that's

[2:52:19] Voice 9: where trustees want to go also have to reschedule you know that

[2:52:22] Voice 9: item comes back in a future time

[2:52:25] Voice 9: with that time allotment yeah so i think as long as we're very clear with our outcome that we need

[2:52:32] Voice 9: then the timing is more linked right all right any

[2:52:39] Voice 6: other catches it's coming up fast i just had

[2:52:44] Voice 6: a comment on your previous item around the agenda cover and which reports are provided

[2:52:49] Voice 6: by trustees at the end and we were previously discussing not really a three-day schedule

[2:52:53] Voice 6: just heard back from chair leckham that he is no longer since he's been no longer been chair

[2:52:57] Voice 6: he has not been attending the mount erasmus by spirit reserve meetings so it may be worth adding

[2:53:02] Voice 6: i don't want to revisit your practice item but probably timely to do it now perhaps let's add

[2:53:07] Voice 6: that one to the list of things that trustees report out on and there could

[2:53:10] Voice 6: be a discussion

[2:53:11] Voice 6: around who's going to attend and what process by which you just should carefully decide who

[2:53:16] Voice 6: So he said he asked her to attend once for a climate change topic for the Mount

[2:53:25] Voice 6: Aerosmith piece, but he's not sure it's been ongoing.

[2:53:28] Voice 6: I think he

[2:53:29] Voice 6: delegated it. I think it's on behalf of the Bolinaswood Chelsea.

[2:53:33] Voice 10: So

[2:53:33] Voice 6: maybe better this body, but it still might be good to report out at council.

[2:53:37] Voice 6: So for your

[2:53:38] Voice 6: future EC agenda, you might wish to contemplate should anyone go to that.

[2:53:42] Voice 6: But I do still think it's worth reporting out to council that it's yet another body for which the trust is.

[2:53:47] Voice 9: Yeah. Well, that's where I think putting names on which makes sense. And if it's vacant, say that, then that would be an action that needs to be dealt with.

[2:53:56] Voice 9: And it's unclear

[2:53:56] Voice 6: to me if it's vacant because he's not going to

[2:54:00] Voice 20: find out by that.

[2:54:03] Voice 20: This

[2:54:03] Voice 6: is when I'm not tracking. This has been a good catch.

[2:54:07] Voice 9: Yeah. Well, if we can just, I think that's formalizing that section to be that purpose, then that makes sense.

[2:54:12] Voice 9: All right,

[2:54:15] Voice 6: any other changes

[2:54:16] Voice 9: to...

[2:54:17] Voice 9: One full page.

[2:54:18] Voice 9: Yes.

[2:54:19] Voice 9: On the 5 o

[2:54:21] Voice 5: 'clock address by Doug S. White, there needs to be a comma after Indigenous

[2:54:25] Voice 5: Reconciliation, comma, will address Transition Council.

[2:54:28] Voice 9: Did you hear that?

[2:54:30] Voice 9: Okay.

[2:54:31] Voice 9: And we're going

[2:54:32] Voice 9: to change the time on the schedule.

[2:54:34] Voice 9: Any other changes?

[2:54:37] Voice 9: So do we approve through general consent the item 7, the draft council meeting agenda as

[2:54:44] Voice 9: amended?

[2:54:48] Voice 9: 8.8.

[2:54:49] Voice 9: 8.8.

[2:54:50] Voice 9: 8.8.

[2:54:51] Voice 9: Three day schedules.

[2:54:53] Voice 9: Yeah.

[2:54:55] Voice 9: We are at past noon, so we need a lunch break.

[2:54:59] Voice 9: 30 minutes.

[2:55:00] Voice 13: 30 would be good.

[2:55:01] Voice 9: 30 with everybody?

[2:55:02] Voice 9: Or more?

[2:55:03] Voice 9: No?

[2:55:03] Voice 9: 30 minutes?

[2:55:04] Voice 9: So we'll come back at 8, 12, 14.

[2:55:07] Voice 10: Great.

[2:55:08] Voice 10: Thank you.

[2:55:08] Voice 10: We're on break.

[2:55:09] Voice 10: Thank you, everyone.

[3:29:33] Voice 10: All

[3:29:33] Voice 9: right. So welcome back. We are going to carry on. We're in item section nine of the agenda.

[3:29:41] Voice 9: First item in here is item 9.1.1.1, the executive committee, 2627 budget requests,

[3:29:50] Voice 9: request for decision, page 429.

[3:29:54] Voice 3: Who's going to present this one?

[3:29:56] Voice 3: That would be me. And then I'll invite Director Motz to chime in.

[3:30:00] Voice 3: needed um as we go through so as noted in the opening there we've been bringing forward proposed

[3:30:07] Voice 3: budget for the areas that are under executive committees uh responsibility um and we've tried

[3:30:15] Voice 3: to balance in this um a general commitment to fiscal responsibility so we're only proposing

[3:30:20] Voice 3: increases where we think there's a particular deed in particular um there are a couple of issues that

[3:30:28] Voice 3: we looked at where we think you know there may be an increase related to the impact of the election

[3:30:33] Voice 3: next fiscal year particularly around orientation and training for new trustees and then also we've

[3:30:39] Voice 3: increased some items where executive committee has previously indicated a desire to look at

[3:30:45] Voice 3: potential increases so if it works for you we can just walk through maybe item by item just

[3:30:52] Voice 3: as a quick summary and then happy to take your questions and discussion so trust council meeting

[3:30:57] Voice 3: meeting expenses. We have at this point budgeted, proposed a budget for the same essentially as

[3:31:03] Voice 3: this year, which is tracking a little under so far for this fiscal. However, as noted in the

[3:31:10] Voice 3: notes there, that assumes four in-person meetings and in an election year, there is typically a

[3:31:15] Voice 3: fifth meeting. And so that may necessitate then looking at the June or September 2026 meeting as

[3:31:24] Voice 3: as possibly doing that virtually as a way to offset that cost pressure.

[3:31:28] Voice 3: And the September one might be the most viable,

[3:31:30] Voice 3: even

[3:31:31] Voice 11: though it would be the

[3:31:31] Voice 3: last one of this current term.

[3:31:34] Voice 3: If we were to increase it, though, to accommodate five in-person meetings,

[3:31:39] Voice 3: we'd be looking at adding potentially $30,000 to that amount.

[3:31:43] Voice 3: And we're also making that recommendation conscious of some of the feedback

[3:31:46] Voice 3: we heard in the pre-budget survey as well,

[3:31:50] Voice 3: some strong perspectives shared on that particular budget item trust council training and conferences

[3:31:59] Voice 3: this looks like a thousand dollar increase but the 19 000 for this year is augmented by the

[3:32:05] Voice 3: grant funding that we received from lgba for the conflict and chair training so um so it is a little

[3:32:11] Voice 3: bit more significant increase from what was originally budgeted this year however um we do

[3:32:17] Voice 3: do think there's likely some value in increasing it there. Again, when we think of new trustees

[3:32:22] Voice 3: coming in and bringing in some additional training for those folks right out of the

[3:32:26] Voice 3: gate. And there's also been a discussion at this table on the value of the local government

[3:32:31] Voice 3: leadership academy and the potential for new trustees to attend. I forgot to raise room

[3:32:36] Voice 3: to discuss that one. The next line related training has been increased from 4,000 to

[3:32:42] Voice 3: 6 000 accordingly just if we if there was contemplation of supporting some trustees

[3:32:48] Voice 3: attending um something like the lgla would need to be in supporting funding for travel item four

[3:32:57] Voice 3: is a new budget line and this was raised by you chair as a suggestion of a dedicated budget line

[3:33:03] Voice 3: for chair travel outside of existing executive committee meeting expenses and so this would be

[3:33:11] Voice 3: for the chair to travel to any of the island's trust offices but particularly victoria to meet

[3:33:17] Voice 3: with staff as needed and similar business we've only budgeted a thousand dollars there i think

[3:33:21] Voice 3: it's worth keeping it at a fairly nominal rate but that's in response to that request

[3:33:29] Voice 3: this committee's meeting expenses a slight increase really just to account for inflation

[3:33:35] Voice 3: there that assumes four in-person meetings again for next fiscal um but we would suggest that

[3:33:42] Voice 3: within that um executive committee might want to give priority to an expected in-person meeting

[3:33:48] Voice 3: again with bowen island with the new bowen island municipal council that would also be elected so

[3:33:54] Voice 3: the next executive committee might early in the term want to have an initial meeting with

[3:33:59] Voice 3: for the Civil and Island Council.

[3:34:01] Voice 10: A

[3:34:01] Voice 3: Bipper book there would cover four in-person meetings.

[3:34:09] Voice 3: Next item is the travel costs associated

[3:34:11] Voice 3: with members of executive committee traveling

[3:34:13] Voice 3: for your LTC responsibilities.

[3:34:16] Voice 3: This item is a significant increase of $10,000 increase.

[3:34:20] Voice 3: And that's based on the forecast

[3:34:21] Voice 3: or the actual spend for first quarter for this year,

[3:34:25] Voice 3: which is trending a bit high.

[3:34:27] Voice 3: Although staff tell me that the first two quarters

[3:34:30] Voice 3: tend to be higher than second two but nonetheless where i think current spending is about half of

[3:34:36] Voice 3: what was budgeted for this fiscal already and that's just quarter one um so based on that

[3:34:42] Voice 3: forecast we've we've bumped it up to 40 000. now of course that's also going to be highly variable

[3:34:47] Voice 3: depending on because we'll have a new executive council halfway through next fiscal and what

[3:34:52] Voice 3: those ltc chair assignments look like and the number of ltc meetings may impact that amount

[3:34:58] Voice 3: it may not be that full amount but potentially prudent to add a bunch of add some budget there

[3:35:04] Voice 3: just to accommodate um that variability um executive committee training and conferences

[3:35:11] Voice 3: and related travel items seven and eight those are flat with this year noting that those are

[3:35:16] Voice 3: of course separate from the uvc that you guys see item which is the next item uh on the list

[3:35:22] Voice 3: and that one is significantly more and you'll see budgeted than this year um you'll recall in the

[3:35:29] Voice 3: budget deliberations for this year um that that was reduced um but executive committee have

[3:35:36] Voice 3: previously indicated um wanting to see what it would look like for all four members of executive

[3:35:42] Voice 3: committee to attend um those two conventions actually so

[3:35:46] Voice 11: this

[3:35:47] Voice 3: 29 000 figure is based on

[3:35:50] Voice 3: an assessment of that and to staff of course ubcm is in vancouver next year which also has

[3:35:56] Voice 3: a significant impact generally particularly around accommodation costs um i will note

[3:36:02] Voice 3: there's potential to mitigate that somewhat those accommodation costs are based on

[3:36:08] Voice 3: accommodation somewhere in the downtown core of vancouver if you were to look at accommodation

[3:36:13] Voice 3: say out in richmond and skytrain that might reduce a little bit but nevertheless still tends to be

[3:36:18] Voice 3: more expensive than in victoria so those are the ec items maybe we can stop there

[3:36:23] Voice 3: ubc is not whistler next year uh no next year is vancouver and then 2027 is whistler okay

[3:36:29] Voice 3: i've misread something which also certainly won't be any cheaper that's for sure yeah

[3:36:37] Voice 3: so before we do the trust council items maybe you want

[3:36:41] Voice 5: to go over and

[3:36:41] Voice 3: go back to the top

[3:36:46] Voice 5: question

[3:36:47] Voice 9: just on the first item uh the rising cost of hosting trust council meetings and one

[3:36:53] Voice 9: electronic that's supposing that the electronic would be with me that's just a bit unclear because

[3:37:01] Voice 9: this is traveling to fbc but it's clear when you explained it just the way it's worded it's like

[3:37:08] Voice 9: four meetings

[3:37:09] Voice 10: like

[3:37:13] Voice 9: should be increased any other comments on item one trust council meetings

[3:37:23] Voice 9: my only question is current format's been in place for I don't know decades

[3:37:33] Voice 9: four three-day meetings throughout the year and I know there's been some talk about well what if

[3:37:39] Voice 9: we were to have no because I to me part of the communications is to the new trustees you're

[3:37:47] Voice 9: That if there's a better format, because people are saying, what if we had a monthly committee, the whole meeting or something where you receive information reports and all of that, and then the quarterly meeting is just a request for decisions and more structured, but it might be shorter.

[3:38:03] Voice 9: Who and when would that kind of decision be made so that that can be established so that new trustees or people running for election are given that level of workload expectation?

[3:38:14] Voice 9: expectation?

[3:38:17] Voice 3: I'll invite staff to comment on that, but I think that's got to be from direction of

[3:38:21] Voice 3: Trust Council. We want us to shift the approach to how those Council meetings are managed and how

[3:38:27] Voice 3: that workload is managed. It doesn't necessarily, from a budget perspective, yes, it would reduce

[3:38:33] Voice 3: it if you went to, say, a two-day Trust Council meeting. Other impacts from that, and we'd have

[3:38:41] Voice 3: to have this deliberation and debate with Trust Council, and staff could provide some input into

[3:38:46] Voice 3: to that but it wouldn't necessarily reduce the workload required from a staff side in fact it

[3:38:51] Voice 3: might be that they certainly were having more than a little as well so there might be other

[3:38:56] Voice 3: but i think that direction needed to come from trust council if they wanted us to explore

[3:39:01] Voice 3: other options for how we how council structures its meetings this

[3:39:08] Voice 7: would be a trigger to have that

[3:39:09] Voice 7: conversation yeah

[3:39:10] Voice 17: well that session really has to happen now because as you say there needs to be

[3:39:16] Voice 17: the expectations of those running we'd have to lay out and say okay you're going to meet 12

[3:39:20] Voice 17: committee of the whole meetings six trust counselors or whatever the number is

[3:39:25] Voice 17: because if the if there's interest in trust council deviating from the norm we're probably

[3:39:32] Voice 17: not going to settle in one meeting and in fact i would suggest is probably a couple of committee

[3:39:38] Voice 17: of the whole meetings coming across just have council decision so trigger would be now i would

[3:39:45] Voice 17: suggest i

[3:39:49] Voice 9: guess my question is is this a structured decision-making process is this an operational

[3:39:54] Voice 9: decision i mean it's got financial implications it it's about but it's essentially about how we

[3:40:04] Voice 9: make decisions and the sustainability of this current structure and that is

[3:40:10] Voice 9: a trust council

[3:40:11] Voice 9: discussion so could it come in december it'd have to be december at this point could there be well

[3:40:17] Voice 9: Well, so is this executive committee's job as like an operations direction, we think council would function better if and propose something that council can then contemplate in December, and then it would fit in line with the budget request for the next year.

[3:40:38] Voice 3: yeah and director mobs can you comment on timelines for when if we were wanting to

[3:40:45] Voice 3: put forward a different budget request for this item what the timeline would be for you as well

[3:40:51] Voice 3: to come up with those options i think because it would also if we were going to explore that

[3:40:55] Voice 3: there might be value in bringing forward potential options for that to fbc before you even get to

[3:41:03] Voice 3: because I'm sure it will be a top this line item will be a topic of conversation on FPC again as

[3:41:08] Voice 3: well particularly in context of the pre-budget survey results so Julia do you have anything to

[3:41:12] Voice 3: add?

[3:41:15] Voice 16: Certainly so just around timelines the first draft of the budget the numbers need to be

[3:41:20] Voice 16: finalized very early October because staff needs to be writing their reports for financial planning

[3:41:26] Voice 16: committee to then review that draft budget in mid-October so you know now is the time when we

[3:41:32] Voice 16: start collecting all of the budget numbers so that we can draft the first budget so we can have a

[3:41:36] Voice 16: conversation with the senior leadership team to see where we may need to sort of manage some of

[3:41:42] Voice 16: the operational requests. But there's always opportunity to change these numbers throughout

[3:41:47] Voice 16: the budget cycle. Nothing set in stone until Trust Council approves it in March. But certainly

[3:41:53] Voice 16: for first draft would be early October.

[3:41:58] Voice 9: I think I can anticipate this is going to be of interest

[3:42:01] Voice 9: we have at our financial planning committee

[3:42:03] Voice 9: has at least started to consider

[3:42:05] Voice 9: options and I think from a workload

[3:42:07] Voice 9: perspective for future trustees this is

[3:42:09] Voice 9: there's value to

[3:42:11] Voice 9: this is the time to start thinking could we do

[3:42:13] Voice 9: things differently

[3:42:15] Voice 9: how might that look how might that

[3:42:18] Voice 9: cost

[3:42:25] Voice 9: so we would either

[3:42:27] Voice 9: ask you to prepare options to bring to financial

[3:42:29] Voice 9: planning committee or for executive committee

[3:42:31] Voice 9: for October 1st

[3:42:33] Voice 9: that'd be an off time

[3:42:36] Voice 3: um not to provide you with any particularly well thought out options

[3:42:42] Voice 9: no there's no way to calculate the implications so yeah i

[3:42:48] Voice 3: mean we may be able to do some some very

[3:42:51] Voice 3: quick sort of back of napkin options that we'd look at if it was a two if our regular scheduled

[3:42:58] Voice 3: meeting a three-day meeting was a two-day meeting you know of course the easiest option is you

[3:43:04] Voice 3: actually just which was the discussion for this during fiscal was you just shift to a certain

[3:43:08] Voice 3: number of meetings being virtual as well and you only have two in person um and i think that's an

[3:43:14] Voice 3: option that some trustees would also want to table but there's a there's a variety of

[3:43:21] Voice 3: permutations we can explore but i didn't tell you about what we could for that what

[3:43:27] Voice 9: if we start

[3:43:29] Voice 5: start preparing um sort of some options in October and by December have a few different

[3:43:40] Voice 5: scenarios laid out and maybe it wouldn't be like a choice of trust council before the new council

[3:43:47] Voice 5: comes in but when the council is elected and everything settles down

[3:43:52] Voice 9: we have some like it

[3:43:56] Voice 5: It may not be for this council to make that decision, but next council could be informed by all the different discussions that have gone on, the new committee, the whole structure, the learnings that we've had from how much

[3:44:07] Voice 9: that impacts workloads and everything else.

[3:44:09] Voice 9: I think doing the analysis now would be interesting.

[3:44:13] Voice 9: And then maybe that new council will have those options to consider rather than just like the only two options are in-person meetings or electronic.

[3:44:23] Voice 9: That was what we had coming in.

[3:44:25] Voice 9: And so that's what the debate's always been.

[3:44:29] Voice 17: So my only comment is, you know,

[3:44:32] Voice 17: I've had more than one trustee comment to me about the committee of the

[3:44:36] Voice 17: whole meetings saying, that's not what I signed up for.

[3:44:39] Voice 10: Yeah.

[3:44:40] Voice 17: So I would really like to have some sort of template in place in advance

[3:44:46] Voice 17: of the election.

[3:44:47] Voice 17: So when we put out the package

[3:44:49] Voice 11: for

[3:44:50] Voice 17: people considering running,

[3:44:52] Voice 17: so we can lay out the expectations

[3:44:54] Voice 17: of how much time you have to commit to do these things.

[3:44:59] Voice 17: And so leaving the decision to the next trust council

[3:45:03] Voice 17: kind of, I think, puts everybody in a very awkward position.

[3:45:09] Voice 17: My suggestion is, what would it be like,

[3:45:12] Voice 17: let's schedule a couple of committee of the whole meetings

[3:45:14] Voice 17: to tease this out,

[3:45:17] Voice 17: so then the staff could maybe take those kind of concepts

[3:45:21] Voice 17: steps and put some some thoughts to paper that we could then take trust council

[3:45:25] Voice 9: committee in the

[3:45:27] Voice 9: hold though that would do that thinking don't you think it's executive and like if it's about

[3:45:34] Voice 9: operations how do we ensure that the work gets done and that council can make those decisions

[3:45:40] Voice 5: that it needs to it's to me it's not really a committee of the whole discussion we're all just

[3:45:45] Voice 5: going to have opinions executive committee needs to look at the numbers and everything else

[3:45:50] Voice 3: I think I think there's a couple different sort of looking at a broader term shift to how trust

[3:45:57] Voice 3: council meets and manages itself particularly if it's a decision that's going to be for next

[3:46:03] Voice 3: council is beyond the scope of this discussion budget for next year

[3:46:07] Voice 3: um but if you wanted to

[3:46:10] Voice 3: explore options I think the governance committee is another table that could take that on and that

[3:46:16] Voice 3: may be something you want to look at september trust council and you're contemplating those

[3:46:20] Voice 3: governance report recommendations um but i think there's also potential for it there's a

[3:46:27] Voice 3: there's the potential for a broader look at how the committee structure functions including

[3:46:33] Voice 3: executive committee and just council how that works that in itself is it becomes a sort of

[3:46:39] Voice 3: net new project but i think there's there's room to consider options there but again it won't be

[3:46:44] Voice 3: be done no quickly yeah can

[3:46:47] Voice 3: i start to that i

[3:46:48] Voice 15: think um the committee of the whole was brought

[3:46:51] Voice 15: up by members of trust council and trust council adopted the whole bylaw to allow council to have

[3:46:59] Voice 15: committee of the whole and it was written in a way to allow council to resolve into committee

[3:47:04] Voice 15: of the whole during a meeting or to have separate committee of the whole meetings and then what

[3:47:09] Voice 15: happened of course the policy statement project kind of once i co-opted but found a way that that

[3:47:15] Voice 15: was a really good use of that program and now i think that there's maybe a bit of a false

[3:47:22] Voice 15: understanding that that's the only way we're going to go forward with it so it might be worthwhile

[3:47:26] Voice 15: going back to the drawing board with committee the whole and saying now we've got this tool

[3:47:30] Voice 15: how do we want to use it at the islands trust and maybe have that discussion and some recommendations

[3:47:37] Voice 15: before the end of the term so the new council can advance that yes

[3:47:42] Voice 9: that's that's i think the

[3:47:45] Voice 9: opportunity we've got to do some work ourselves to make a recommendation to set them on a good

[3:47:51] Voice 9: path forward all right so would this be an appropriate conversation to bring up during

[3:47:56] Voice 9: the governance report recommendations where it's council synergy but yeah a number of

[3:48:08] Voice 9: committees and committee mandates oh that's kind of not really it well there's things missing from

[3:48:13] Voice 9: that report so but it's the

[3:48:16] Voice 9: governance committee itself that should be given that instruction

[3:48:19] Voice 9: yeah helping trustees fulfill their roles that's where it fits recommendation seven revise the

[3:48:25] Voice 9: council the quarterly council meeting because they can't fulfill their roles if they can't

[3:48:30] Voice 9: attend council because it's three days and it's costing 135 000 a year and the taxpayers aren't

[3:48:35] Voice 9: happy and it keeps us from having younger people who have a good job and you know so that's a good

[3:48:41] Voice 9: point bring it up there there's that one more yeah

[3:48:44] Voice 15: i don't want to prolong this discussion

[3:48:47] Voice 15: it's kind of off topic but the other thing to keep in mind too is council has actually added

[3:48:52] Voice 15: three committees committee

[3:48:53] Voice 1: of the whole

[3:48:53] Voice 15: um accessibility committee which is a legislative

[3:48:57] Voice 15: requirement and governance committee so you're asking trustees to do a lot more work than you

[3:49:02] Voice 15: where I say four years, five years ago.

[3:49:05] Voice 9: Yeah.

[3:49:06] Voice 9: Oh, we're going to pay you less.

[3:49:11] Voice 3: Trust your nation is another.

[3:49:15] Voice 3: But in all seriousness,

[3:49:18] Voice 3: we should look at that structure too.

[3:49:20] Voice 3: Well,

[3:49:20] Voice 9: this will be debated.

[3:49:21] Voice 9: I mean, we either leave it where it is

[3:49:22] Voice 9: and let Trust Council in December

[3:49:24] Voice 9: decide to argue once again

[3:49:27] Voice 9: whether two meetings are virtual.

[3:49:29] Voice 9: The

[3:49:29] Voice 3: other option is

[3:49:30] Voice 3: is if you're comfortable with it, take it forward as is for now

[3:49:35] Voice 3: and see

[3:49:35] Voice 3: how it goes with FPC.

[3:49:37] Voice 3: And if FPC has strong feelings and wants us to explore options

[3:49:42] Voice 3: in advance of the December Trust Council.

[3:49:46] Voice 9: There will be strong feelings.

[3:49:50] Voice 9: Okay, so item two, council training and conferences.

[3:50:05] Voice 3: For me, this is one where, yes, particularly new council,

[3:50:11] Voice 3: there would be benefit to having some extra budget room potentially to bring in outside

[3:50:17] Voice 3: facilitators to do things like the conduct and chair training again for new counselors

[3:50:22] Voice 3: but i would also say if you're looking for opportunities to tighten things up then

[3:50:27] Voice 3: you know this is an area where you give us a budget and we do the best we can within it too

[3:50:33] Voice 3: right so um

[3:50:34] Voice 11: you

[3:50:35] Voice 3: know it is it is in some ways more discretionary than something like the trust

[3:50:39] Voice 3: council meetings in terms of this committee's ability to to set that um but we are we haven't

[3:50:46] Voice 3: yet really turned our mind to from the staff perspective really mapping out a new onboarding

[3:50:52] Voice 3: and orientation program although that's on our agenda to start talking about in the next couple

[3:50:56] Voice 3: of weeks on the staff side um but we do just anticipate that there would be value in having

[3:51:01] Voice 3: a bit more robust budget for this next fiscal to be able to support that recognizing

[3:51:06] Voice 3: that we're

[3:51:08] Voice 3: also talking about really half a fiscal year in which we'd be trying you know between really not

[3:51:13] Voice 3: even that like a quarter

[3:51:14] Voice 3: really looking at sort of december to march but ideally we would if we

[3:51:20] Voice 3: know what our budget looks like then we can always really start scheduling out and arranging

[3:51:26] Voice 3: facilitators and booking those and having those contracts in place really for

[3:51:30] Voice 3: new council right

[3:51:31] Voice 3: once in advance before new council is elected we could have scheduled those sessions as part of our

[3:51:37] Voice 3: i

[3:51:38] Voice 9: would suggest just as a new trustee just the pure mechanics of learning trust council and

[3:51:46] Voice 9: your ltc responsibilities and all the islands trust stuff that we get any extra training

[3:51:52] Voice 9: would not have been a value we didn't have that chair training releases weren't until june

[3:51:57] Voice 9: and that was probably about the point that i could absorb something else there is just way too much

[3:52:04] Voice 9: and so to pre-schedule like i facilitation maybe conflict chair training well i think it's the the

[3:52:13] Voice 9: value to pre-scheduling is getting good dates and good facilitators when they if they were to wait

[3:52:19] Voice 9: until someone thinks they're ready for it because when we did have that chair training that was on

[3:52:24] Voice 9: the friday before a three-day weekend yeah which was very difficult to attend so you know having

[3:52:32] Voice 9: having the right person that was a good person a bad date so we want to combine the best trainer

[3:52:39] Voice 9: and the best schedule and that's going to take we need to give staff ample time to climb those

[3:52:45] Voice 1: and then

[3:52:45] Voice 9: and then you're elected and you're given here's the dates in uh november early november

[3:52:54] Voice 9: you're given these are the dates and you've been assigned or you've been elected to a position

[3:52:57] Voice 9: you know now that sorry more months from now or five months from now i've got an event on

[3:53:03] Voice 9: this place so i think it gives everybody more time yeah yeah so you're right

[3:53:08] Voice 9: then you're not

[3:53:09] Voice 9: you're planning for it not being surprised and it could be part of the expectation that people

[3:53:14] Voice 9: are running for executive you will be expected to attend this training on this date it's part

[3:53:19] Voice 9: of the job exactly we didn't

[3:53:21] Voice 9: have it's just like throw you in there's the binder of expectations

[3:53:26] Voice 9: patients yeah

[3:53:28] Voice 20: I just wanted to add as uh uh not a new trustee but new to um chairing LTCs

[3:53:36] Voice 20: I wouldn't have minded getting that chair training a little earlier so

[3:53:41] Voice 20: because there's different perspectives right like um yeah which is partly a function of

[3:53:48] Voice 20: just the intensity of the LTCs suddenly chairing um which of course there's no way of knowing

[3:53:56] Voice 20: until the chair of trust council makes the appointment what kind of workload you might have

[3:54:01] Voice 11: but

[3:54:01] Voice 20: so i mean so i think that's a two-way street like not everyone's going to be ready necessarily

[3:54:07] Voice 20: at the same time but for those that are it's like i wouldn't have minded getting it in february or

[3:54:13] Voice 17: march and i agree because it all depends like who runs who gets elected into what position

[3:54:22] Voice 17: because you know if you've never been to a local trust committee meeting and

[3:54:28] Voice 17: you've run for executive and you get you're cheering an LTC meeting you are a

[3:54:34] Voice 17: poor poor person lost in the forest because our meetings are not like

[3:54:40] Voice 17: anybody else's meetings the

[3:54:42] Voice 17: formats are different everything's different and so

[3:54:45] Voice 17: you know like somebody with zero knowledge which potentially could happen

[3:54:49] Voice 17: easily it is you know i would argue they need to have a training in december before they go to

[3:54:55] Voice 17: their first ltc meeting

[3:54:56] Voice 11: versus

[3:54:57] Voice 17: like somebody like for me when i went for for um island's trust i

[3:55:02] Voice 17: spent 20 years going to local trust committee meetings so like i knew all the formats all the

[3:55:07] Voice 17: staff all the procedures all that um and then i determined the trustee so when i got elected to

[3:55:14] Voice 17: executive you know you kind of probably couldn't have taught me too much but if somebody else

[3:55:20] Voice 17: coming in really right off the street and and sometimes people do run from these organizations

[3:55:27] Voice 17: have having never attended a meeting you know you're right it's a huge ramp up but if you're

[3:55:34] a chair you your first meeting you've got to be right

[3:55:38] Voice 17: you you can't be kind of

[3:55:41] Voice 11: going well

[3:55:43] Voice 17: well, how do we do this?

[3:55:44] Voice 17: Or say maybe you've had been, say, a regional director,

[3:55:48] Voice 17: and then you come to Iowa's trust.

[3:55:50] Voice 17: Our meetings aren't like their meetings.

[3:55:53] Voice 17: So I think early on training at some point is really important,

[3:55:59] Voice 20: especially for EEC.

[3:56:01] Voice 20: Yeah, well, I was going to say, especially in the EEC context,

[3:56:04] Voice 20: because there's no, as the LGC chair,

[3:56:09] Voice 20: you're going to be jumping into a situation where you might be starting

[3:56:12] Voice 20: with really complex issues at your first ltc meeting or your second ltc meeting that you're

[3:56:18] Voice 20: sharing like depending where you are and whether that ltc is in the middle of a work program there's

[3:56:25] Voice 20: a lot it's great when we can tie things up in a bow at the end of the term but we all know that

[3:56:29] Voice 20: has always happened so there's going to be contingencies where it's so

[3:56:34] Voice 9: i guess the 20 000

[3:56:35] Voice 9: wasn't that the concept is about setting up a training program at the beginning of next term

[3:56:41] Voice 8: but

[3:56:41] Voice 9: do you think that's a sufficient amount for a not necessarily robust but average training

[3:56:50] Voice 9: program

[3:56:50] Voice 3: yeah i i think i think it would be sufficient and it it allows room to for anything

[3:56:55] Voice 3: that you might when we look back at the continuous learning plan for the balance of this term as well

[3:56:59] Voice 3: yeah so

[3:56:59] Voice 3: that you know that last six months of this term if there are pieces that we that we

[3:57:03] Voice 3: need to draw but again it's one of those areas where you know if we were to reduce it then i

[3:57:09] Voice 3: would recommend prioritizing that money for new council for sure right whatever was there

[3:57:14] Voice 11: and

[3:57:15] Voice 3: well i think you know we have to be conscious of every dollar that we're putting into a budget

[3:57:21] Voice 3: to be particularly with new council investments in things like conduct training for example

[3:57:27] Voice 3: and save you money in the long run, potentially, right?

[3:57:31] Voice 3: It's a worthwhile upfront investment

[3:57:34] Voice 3: that helps mitigate some potential other costs down the road.

[3:57:37] Voice 9: Absolutely.

[3:57:38] Voice 9: And I thank you for putting attention to it.

[3:57:40] Voice 9: I think a training program thought out will be a big difference.

[3:57:46] Voice 11: All

[3:57:46] Voice 9: right, so I'm not hearing any suggested changes there.

[3:57:49] Voice 9: So item three, what does the Trust Council travel for training?

[3:57:56] Voice 9: Slight increase.

[3:57:57] Voice 9: Rees? Comments on that one? So looking for reductions or additions. There's nothing stopping you from wanting to put more in here.

[3:58:10] Voice 9: Reductions will happen at some point.

[3:58:13] Voice 4: That's not our

[3:58:13] Voice 9: job right now.

[3:58:14] Voice 9: Well, no, it could be. Yes, it is. It's your job to put forward a budget you are comfortable with.

[3:58:19] Voice 9: right yes true so item four is i'll speak to that one i i

[3:58:23] Voice 9: have asked that whether i use this or not

[3:58:27] Voice 9: personally

[3:58:27] Voice 13: is

[3:58:28] Voice 9: to set the stage for the chair having uh their own budget item for travel so that

[3:58:35] Voice 9: they can go to various things and i'm already noticing i'm being asked to go to government

[3:58:40] Voice 9: house or this or that and that's like there's no there is no travel budget

[3:58:46] Voice 7: it so yeah the future chair should have that seems like a good idea go

[3:58:50] Voice 6: ahead i would also

[3:58:51] Voice 6: note i'm sure like him has noted that the mount arrow smith commitment that the chair often has

[3:58:55] Voice 6: participated in um is in person and i

[3:58:58] Voice 6: think he used to just cover his own cost to go because

[3:59:00] Voice 6: there wasn't funding for that right so

[3:59:03] Voice 9: i think that this at least starts at a thousand may or

[3:59:07] Voice 9: may not be out of it for future but there's a spot uh i am five executive committee meeting

[3:59:14] Voice 9: expense yeah

[3:59:18] Voice 10: and

[3:59:21] Voice 3: i'll just note that you know that's still if you're going to factor in a

[3:59:25] Voice 3: bowen island meeting that could still be fairly tight as we know from last year right it would

[3:59:29] Voice 3: probably limit the number of folks who could who could attend an in-person meeting um so

[3:59:35] but we felt it was appropriate to keep it within just that

[3:59:39] Voice 3: inflation increase of three hundred

[3:59:41] Voice 3: dollars um and then manage within that go

[3:59:45] Voice 20: ahead yeah i when i see something like this um where

[3:59:52] Voice 20: the actual is almost a thousand dollars in post budget i i would i would tend

[4:00:00] Voice 20: want to at least make the ask closer to what the actual was so i would be supportive of changing

[4:00:06] Voice 20: uh this number to seven seven

[4:00:13] Voice 9: was a travel to owen plus a few extra meetings i think

[4:00:24] Voice 3: yeah we had so that yeah that was that's yeah that was laid out for last fiscal there was i

[4:00:29] Voice 3: think an extra meeting in there too but

[4:00:32] Voice 11: um

[4:00:32] Voice 3: oops

[4:00:34] Voice 9: i see sorry go ahead uh director miles

[4:00:36] Voice 9: uh thanks

[4:00:39] Voice 16: sir so that's just what i wanted to mention i believe last fiscal year there was an extra in

[4:00:42] Voice 16: person meeting that took place which is why those costs um were a bit higher so

[4:00:49] Voice 3: back to four would

[4:00:50] Voice 3: be 6500 yeah and again like the ltc travel too this also is dependent on on your son executive

[4:00:56] Voice 3: Committee for the second half of the fiscal year.

[4:01:01] Voice 9: I think everyone's going to be

[4:01:02] Voice 9: looking at the budget from the microscope.

[4:01:05] Voice 9: Moving on then, item 6 is the

[4:01:10] Voice 9: Executive Committee on Local Trust

[4:01:12] Voice 9: Committee Travel.

[4:01:14] Voice 9: Yeah, this one...

[4:01:16] Voice 9: Director

[4:01:21] Voice 3: Mobs, did you have any comment

[4:01:23] Voice 3: on this one as well? I know from

[4:01:25] Voice 3: talking to your staff that

[4:01:27] Voice 3: they say it does tend to

[4:01:29] Voice 3: apparently trend higher the first

[4:01:31] Voice 3: two quarters but nonetheless it's it's trending pretty high so far for this fiscal year yes we do

[4:01:40] Voice 16: we do see um sort of meetings for some ltcs not taking place um at certain portions of the year

[4:01:46] Voice 16: so we might see you know a couple of quarters where some ltcs aren't meeting at all and so

[4:01:51] Voice 16: it's not an even distribution of um spending that's incurred across the year so when we look

[4:01:57] Voice 16: at um simply the first quarter spending and multiply it by four we might end up in a space

[4:02:01] Voice 16: that's probably a bit higher than it needs to be.

[4:02:05] Voice 16: This is another one, of course,

[4:02:06] Voice 16: that is going to be based on where the new executive committee resides.

[4:02:11] Voice 16: So it's a tough one to budget for.

[4:02:14] Voice 16: If we're just looking at historical spending,

[4:02:17] Voice 16: I would say that the $40,000 might be on the high side.

[4:02:20] Voice 16: But again, if we're looking for a buffer to account

[4:02:23] Voice 16: for where new EC members may reside, maybe you want to do that.

[4:02:26] Voice 16: There will be opportunity to dig into this a little further in the budget cycle.

[4:02:30] Voice 16: so what we tend to do is we get further into the year and we have um more appropriate forecasts

[4:02:36] Voice 16: we always go and revisit some of these numbers um for adjustment so it's been set in stone at

[4:02:42] Voice 16: this point i should go ahead yeah

[4:02:45] Voice 20: just to comment uh going into the new term it's i think my sense

[4:02:52] Voice 20: is that there's where the chair and vice chair reside there's the um the preferred day of the

[4:03:02] Voice 20: the week of the ltc which um my experience is that there's some ltcs that are really set on

[4:03:12] Voice 20: we've always done our meetings on tuesday and we always want to do our meetings on tuesday

[4:03:18] Voice 20: but that's one of those things that that if that wasn't such a set position um from the financial

[4:03:27] Voice 20: point of view it could mitigate travel costs depending on and also of course who the chair

[4:03:33] Voice 20: are signs where right so there's there's a number of factors that sort of stick sticking with

[4:03:39] Voice 20: tradition i think can impact the costs because the day of the week depending on who you are where

[4:03:47] Voice 20: you're coming from um i mean last time we had two vice chairs from house out and i i just you know

[4:04:01] Voice 20: So there's multiple factors from my point of view about how we can mitigate the expenses.

[4:04:10] Voice 20: It's not just where the chair is, it's where they're going to,

[4:04:14] Voice 20: whether the LTC is willing to shift the day or even the start time.

[4:04:20] Voice 20: I mean, really, there's a lot of different moving pieces there.

[4:04:23] Voice 20: I'm going to point that out from what I've seen here.

[4:04:27] Voice 9: Leave this where it is and let the fall where they are.

[4:04:31] Voice 9: but i'd say these are these are ones we should almost have a little asterisk because we know

[4:04:34] Voice 9: they are going to be debated and so absolutely this in your mind and be prepared for

[4:04:39] Voice 9: how we can mitigate those so the next one item seven executive committee training conferences

[4:04:46] Voice 9: this is a small amount that uh yeah i even wonder if it needs to be

[4:04:53] Voice 5: here if if there's

[4:04:57] Voice 5: going to be onboarding um is there

[4:05:02] Voice 9: going to be onboarding for executive committee that isn't

[4:05:06] Voice 9: available to other trustees like why is this a specific executive committee budget if we're

[4:05:11] Voice 9: already going to or executive committee members are already going to conferences and those are

[4:05:16] Voice 9: covered and the onboarding and the training will likely happen for more than just ec

[4:05:22] Voice 9: I think this is a double expense especially in that first year realistically what kind of training

[4:05:34] Voice 9: or conference would executive committee members go to for only fifteen hundred dollars in that

[4:05:39] Voice 9: first year no even local LG how was it the local government training well the GNA um I'd say if you

[4:05:49] Voice 9: had you know people who've never been chairs before and that's what i'm saying if you intend

[4:05:55] Voice 9: to provide that training yeah i mean it could stay but i think this is one line item that could also

[4:06:03] Voice 9: get next without really impacting us how

[4:06:06] Voice 20: do you feel vice chairs uh i wouldn't want to remove

[4:06:09] Voice 20: the line item i mean i agree 1500 is not it's not really sufficient to do much with that might get

[4:06:18] Voice 20: one one member of ec to one event but

[4:06:36] Voice 9: so item eight executive committee travel for training so yeah match that one i guess

[4:06:44] Voice 9: and then nine is this is one that's worth discussing my only thoughts is next year

[4:06:53] Voice 9: year being an election year,

[4:06:55] Voice 9: this is probably not the right time

[4:06:58] Voice 9: to send for trustees to

[4:07:00] Voice 9: September's

[4:07:02] Voice 9: UBCM, or

[4:07:04] Voice 9: even the ABICC, because it is an election

[4:07:06] Voice 9: year. Everything is

[4:07:10] Voice 9: a bit odd.

[4:07:12] Voice 9: Having representation, yes,

[4:07:14] Voice 9: but I'd say...

[4:07:15] Voice 9: What was it like last

[4:07:18] Voice 9: term? Well, they

[4:07:19] Voice 9: made that they had

[4:07:19] Voice 9: it in Whistler, and they got a

[4:07:21] Voice 9: lot of criticism, because it

[4:07:23] Voice 9: was, you know, the election was

[4:07:27] Voice 9: basically already people were campaigning

[4:07:29] Voice 9: and it was a very expensive

[4:07:33] Voice 9: that's why it got changed

[4:07:38] Voice 9: but I do know

[4:07:39] Voice 9: I think only two of us attended

[4:07:44] Voice 11: and

[4:07:44] Voice 9: then one of the trustees that lived in House Sound

[4:07:47] Voice 9: came up to the minister meetings

[4:07:48] Voice 9: I think at minister meetings we did get a few

[4:07:50] Voice 9: and they were all on the same day

[4:07:51] Voice 9: so we just traveled and joined the minister meetings

[4:07:56] Voice 7: so

[4:07:56] Voice 9: that we had

[4:07:57] Voice 9: because I think one of the trustees

[4:07:59] Voice 9: is there is Bowen Island so we ended up

[4:08:01] Voice 9: with all four present for the minister

[4:08:03] Voice 9: meetings

[4:08:04] Voice 9: I agree with that

[4:08:07] Voice 9: there's a lot

[4:08:11] Voice 9: the chair and one or two

[4:08:14] Voice 9: two staff

[4:08:16] Voice 9: should sort of be a

[4:08:18] Voice 9: model

[4:08:20] Voice 9: but

[4:08:23] Voice 9: do it now or later

[4:08:26] Voice 9: in the budget cycle

[4:08:28] Voice 17: You know, I'm almost agreeing with you on that.

[4:08:32] Voice 17: You know, I'm almost, I'm totally agreeing.

[4:08:36] Voice 17: Like, if we said we're only going to send the chair to UBCM next year,

[4:08:40] Voice 17: it would be totally cool.

[4:08:41] Voice 17: But, you know, we're in a budget cycle in politics.

[4:08:46] Voice 11: And,

[4:08:47] Voice 17: you know, this might be the one to forward as is

[4:08:51] Voice 17: and then be prepared to take the shave and say,

[4:08:56] Voice 17: hey, okay, we've listened.

[4:08:58] Voice 9: yeah

[4:08:59] Voice 17: um i don't know but

[4:09:01] Voice 9: i mean we're both ways but

[4:09:04] Voice 17: we know we

[4:09:04] Voice 9: have shaves in other areas that

[4:09:06] Voice 9: i

[4:09:06] Voice 17: just i i do certainly agree is that in an election year it would it would be

[4:09:15] Voice 17: wise to just send the chair with staff support to represent violence trust yeah and and park it at

[4:09:26] Voice 17: that

[4:09:27] Voice 11: but

[4:09:28] Voice 17: well

[4:09:30] Voice 20: and i guess the part of your argument about just sending it as is is i think

[4:09:36] Voice 20: we can i think it's fair to anticipate that everything's going to get scrutiny and uh and

[4:09:43] and haircut um so

[4:09:48] Voice 20: like you know i think if we if we try and send in a number that's going to

[4:09:55] Voice 20: to just support, you know, one member of executive committee and staff, then we run the risk

[4:10:03] Voice 20: of that getting a haircut.

[4:10:06] Voice 20: Well, I don't know.

[4:10:08] Voice 9: I think, one, we are all present on the financial planning committee, so we all get to have

[4:10:13] Voice 9: another debate to it.

[4:10:14] Voice 9: So I would rather put forward what we believe is realistic, because then we defend it, not

[4:10:19] Voice 9: go in there and go, well, we cut in half.

[4:10:22] Voice 9: We got what we wanted.

[4:10:23] Voice 9: it so i feel more comfortable if we go into what what do we think is realistic do we want to just

[4:10:28] Voice 9: leave it as is at the 10 6 because that's more than just the chair um well and it's avicc and

[4:10:37] Voice 9: and we

[4:10:38] Voice 9: we could decide now okay send all four ec ec members to avicc then what would be the cost of

[4:10:45] Voice 9: just the chair and two staff going to uh uvcm you think that would could we present two scenarios

[4:10:53] Voice 9: scenarios or don't we just have to approve this and send

[4:10:56] Voice 3: it forward we're looking for you to

[4:10:57] Voice 3: approve it an amount but i can do the quick math so

[4:11:00] Voice 11: for

[4:11:02] Voice 3: avicc for all four and two staff is about

[4:11:05] Voice 3: 80 is 8100 of that amount

[4:11:07] Voice 11: so

[4:11:09] Voice 3: the cost roughly and of course it varies depending on travel

[4:11:12] Voice 3: and individual travel but if you budgeted about 3500 for each attendee at uvcm

[4:11:19] Voice 3: so if you did six attendees at AVICC say two at UBCM you'd be that would bring it cut that budget

[4:11:29] Voice 3: amount essentially for you in half to about $15,000 if you just did the chair and one staff

[4:11:38] Voice 3: to both events you would be looking at about $10,000 good

[4:11:44] Voice 5: with the numbers so

[4:11:46] Voice 3: if you left it

[4:11:47] Voice 3: at flat with what was approved for last year that would allow

[4:11:50] Voice 3: you to do chair and one staff to both

[4:11:52] Voice 7: and my

[4:11:56] Voice 17: only other question would be trust council policy is for so should our budget not be

[4:12:04] reflecting trust council policy and then they and they instruct deviation because

[4:12:15] Voice 17: basically if we

[4:12:16] Voice 17: present as we're going down um only the chair attending we're actually going against trust

[4:12:21] Voice 17: cost of policy just devil's advocate asking a political question i don't i'm just having a

[4:12:33] quick

[4:12:33] Voice 3: look i don't know that policy require says all four members of the executive says all four

[4:12:40] Voice 20: um but if this is if

[4:12:43] Voice 11: funded yeah yeah

[4:12:45] Voice 20: yeah i mean it does have the qualification as

[4:12:48] Voice 20: as if the budget allows yeah

[4:12:50] Voice 13: um

[4:12:51] Voice 20: but i guess to david's point if we send in a budget that

[4:12:56] Voice 20: it doesn't allow then we're kind of presupposing what trust council is going to do with the budget

[4:13:05] Voice 20: which i think there is a question there well

[4:13:08] Voice 9: we already know but it's the same people that voted

[4:13:11] Voice 9: last year so i i don't think you know i think going in with a reasonable request

[4:13:17] Voice 11: is the way

[4:13:19] Voice 9: forward and we'll have to just work with it in an election year here so you want to go back to the

[4:13:26] Voice 9: same or did you want to leave a little bit higher i like the half idea um if we budget for

[4:13:35] Voice 9: all executive committee members and one or two staff to maybe icc and just the cherries at 3500

[4:13:45] Voice 9: per person so what would the chair and one stop so

[4:13:51] Voice 3: chair and one staff would be seven thousand

[4:13:54] Voice 3: Yeah. And then $8,000 for AVICC, which is here in Victoria

[4:14:00] Voice 11: next

[4:14:01] Voice 3: year. So that would be $15,000.

[4:14:04] Voice 3: And that, again, accommodation, cheaper accommodation in Vancouver may be an option

[4:14:11] Voice 3: of that too. So that should be more than sufficient. The other option is that allows you

[4:14:16] Voice 3: to, you know, when you look at, start to look at scheduling, it may work out that not everybody

[4:14:20] Voice 3: can go to

[4:14:21] Voice 11: ABI

[4:14:22] Voice 3: -CC and maybe there's a way to work it so that if we're under budget enough for ABI-CC

[4:14:27] Voice 3: there may be enough left for a second trustee to go to UV scan or something so

[4:14:30] Voice 3: I think that would

[4:14:32] Voice 3: give you more than enough leeway though um okay

[4:14:37] Voice 9: all right so entertain a motion to make that

[4:14:41] Voice 9: change if that's I think

[4:14:44] Voice 3: so the motions for these ones is at the top right that you'll have to go

[4:14:49] Voice 3: Go

[4:14:49] Voice 10: through all the amounts,

[4:14:50] Voice 3: so you can just amend that amount there, too.

[4:14:52] Voice 3: So we've amended it.

[4:14:53] Voice 10: That would be right now.

[4:14:55] Voice 3: You can just, yeah, as you go through the motions, you can just change that one.

[4:14:59] Voice 3: Right.

[4:15:00] Voice 3: So

[4:15:00] Voice 9: entertain a motion to amend.

[4:15:03] Voice 9: Well, when we get to the resolution.

[4:15:04] Voice 9: You

[4:15:05] Voice 3: don't need to amend.

[4:15:05] Voice 9: Oh, don't do it right now.

[4:15:06] Voice 3: When you get to the resolution, you'll go through each of the client items.

[4:15:09] Voice 3: You can just insert the updated amount.

[4:15:11] Voice 3: Now

[4:15:12] Voice 9: I'm with you.

[4:15:12] Voice 3: How

[4:15:12] Voice 9: much is the updated amount?

[4:15:14] Voice 9: Fifteen.

[4:15:14] Voice 9: Fifteen.

[4:15:16] Voice 9: Okay.

[4:15:17] Voice 9: Okay, so now go ahead then and talk to us about the Trust Council programs.

[4:15:21] Voice 9: Before we move on from operational, there's no budget request for IT or software?

[4:15:29] Voice 9: Those don't

[4:15:30] Voice 3: come through as EC's budget items.

[4:15:34] Voice 3: Those will come through as the operational budget items through the various departments, I believe.

[4:15:40] Voice 3: Yes, Director Mons?

[4:15:42] Voice 9: Because we saw the huge Microsoft software update came through EC.

[4:15:48] Voice 9: go ahead um

[4:15:50] Voice 16: yes i'm happy to help uh where the is team is uh requiring additional dollars

[4:15:58] Voice 16: um for new initiatives they would be submitting uh funding requests by business case which would

[4:16:03] Voice 16: come to the executive committee you do have responsibility for operations in that way

[4:16:07] Voice 16: um departmental budget sort of the operating departmental budgets for the various departments

[4:16:12] Voice 16: across the island trust. Those are submitted by the directors of each team. There's no sort of

[4:16:19] Voice 16: specific funding request associated with them. It's only when there are significant increases

[4:16:23] Voice 16: or new initiatives, they would come to you. I do understand there are a number of funding

[4:16:28] Voice 16: requests that will be coming to executive committee, most likely at your next meeting

[4:16:32] Voice 16: to support some of those new initiatives. Does that answer your question?

[4:16:38] Voice 16: it

[4:16:38] Voice 4: did because i thought something's missing from this list i know there will be more

[4:16:43] Voice 3: yeah these are the items

[4:16:44] Voice 3: specifically within the executive committee's

[4:16:47] Voice 3: budget lines okay so

[4:16:50] Voice 3: for other projects the nature of people will come forward

[4:16:52] Voice 3: okay all

[4:16:53] Voice 3: right so with that

[4:16:54] Voice 9: go ahead and start on the trust council programs

[4:16:57] Voice 3: so i think for the most

[4:17:00] Voice 3: part most of these are status quo which you may have views on but the history and heritage

[4:17:06] Voice 3: conservation grants and the two sponsorship programs we have left uh status quo with each

[4:17:12] Voice 3: of those and director frederick sure can speak to um the implications of that if you have questions

[4:17:18] Voice 3: um the public communications uh slight increase there of 2600 over what was approved last year

[4:17:27] Voice 3: i think initially the request went forward for 50 000 last year but

[4:17:30] Voice 11: um

[4:17:31] Voice 3: it was approved for 45

[4:17:33] Voice 3: five and you

[4:17:34] Voice 3: can see the breakdown um there for what's included in that um including a four

[4:17:39] Voice 3: thousand dollar contingency i'll just note that this doesn't include communications uh needs

[4:17:46] Voice 3: related specifically to election to the election process that'll come forward as part of the

[4:17:51] Voice 3: request for budget for election expenses um which is a separate conversation um and then

[4:18:00] Voice 3: policy statement amendment project is dropping down significantly because all going according

[4:18:06] Voice 3: to plan the bulk of that work is now completed and that will just be to support um the ongoing

[4:18:12] Voice 3: implementation and finalization of policy okay

[4:18:16] Voice 11: so

[4:18:23] Voice 9: let's start back at any comments on item 10

[4:18:26] Voice 9: student heritage conservation grants planning

[4:18:34] Voice 10: and application sponsorship now

[4:18:40] Voice 9: we may have to revisit

[4:18:41] Voice 9: visit this one later. Where

[4:18:45] Voice 5: we've landed one

[4:18:46] Voice 9: after two quarters or one quarter of 2025 is 8,000. So we spent just half of it. Can't remember what

[4:18:55] Voice 9: Yeah, yeah. We'll have to revisit item 11 perhaps. Um, so item 12, not tech application sponsorship. This is an interesting area, I think, because the

[4:19:11] Voice 9: the Conservancy got a big donation.

[4:19:16] Voice 9: And I think the majority of it, Claire,

[4:19:18] Voice 9: is it went

[4:19:19] Voice 6: into the, which gives-

[4:19:22] Voice 6: Into the Opportunity Fund,

[4:19:23] Voice 6: a portion to property management,

[4:19:26] Voice 6: that application sponsorship would not be.

[4:19:28] Voice 9: No, but as

[4:19:30] Voice 9: a way of offsetting costs,

[4:19:34] Voice 9: I don't know, is the Conservancy able to give more

[4:19:37] Voice 9: to support Conservancy efforts

[4:19:40] Voice 9: efforts and therefore NAPTEP application sponsorship

[4:19:42] Voice 6: might not be under the goal, it would require

[4:19:45] Voice 6: a guideline change of the board because currently we don't sponsor individuals. We would partner

[4:19:49] Voice 6: with other bodies. I still always forget that. Thank you. Okay.

[4:19:54] Voice 9: All right. No standings there.

[4:19:57] Voice 9: I'll trust public communications team. Anything that needs to be more, but 47,000 is fine,

[4:20:06] Voice 9: I think I might feel I just feel we are so vulnerable to others putting messaging out that

[4:20:16] Voice 9: we are not countering daily and it really hurts us when we aren't showing up yeah

[4:20:26] Voice 3: I think that

[4:20:27] Voice 3: and that is a you'll hear me reference this when we talk when I bring forward the operational

[4:20:33] Voice 3: review but I think that's primarily a staffing capacity issue too right we have I'm on the

[4:20:38] Voice 3: on the stress side we have one person who carries the bulk of of this work and so the things you see

[4:20:45] Voice 3: listed there in addition to just the day-to-day work but it's a lot for one person to carry

[4:20:50] Voice 3: and you know ideally we would have the capacity to be more proactive in some areas but I think

[4:20:57] Voice 3: we're just we're just not there in terms of our existing capacity so we do and she does a great

[4:21:03] Voice 3: job with the resources and budget we have so that and so that's for primarily to support this

[4:21:12] Voice 3: budget item is to support that work so

[4:21:15] Voice 9: would that be i mean just to play play out the operational

[4:21:18] Voice 9: pieces coming a little bit behind the budget so based on what news you this would be an example

[4:21:26] Voice 9: so let's just play this one out as an example that uh i think we all know we need to do more

[4:21:31] Voice 9: in communications that that operationally um would a staffing increase be supported by this amount of

[4:21:43] Voice 9: money or would that have to go up too potentially yeah

[4:21:49] Voice 3: we would have we'd have to do that assessment

[4:21:51] Voice 3: if we were to contemplate a staffing increase um and if that's something that comes out of the

[4:21:55] Voice 3: operation that's part of my well ideally we would have been through that sooner and be able to

[4:22:01] Voice 3: inform this kind of conversation that's why i'm pushing to be able to bring recommendations

[4:22:05] Voice 3: for consideration for december so that if that impacts budget decisions and you want to

[4:22:11] Voice 3: contemplate staffing questions then then you have that opportunity to do that within that video

[4:22:17] Voice 3: um i think there's also i mean practically speaking um increasing staffing is is one question

[4:22:27] Voice 3: whether but if you'd have to actually even if you did that you'd have to do and i welcome director

[4:22:31] Voice 3: your freighter's comments but you actually have to do an assessment on okay so then what is the work

[4:22:34] Voice 3: that we

[4:22:35] Voice 3: would want to undertake and what is the potential budget and it would be hard for us to

[4:22:39] Voice 3: contemplate that

[4:22:40] Voice 9: at this stage right no i was more

[4:22:42] Voice 3: or less just playing it out there a bit because

[4:22:46] Voice 3: i don't know

[4:22:46] Voice 3: that it would have a significant impact on this budget

[4:22:49] Voice 9: no i think it's generally

[4:22:51] Voice 9: looking at the right pieces and get them out there in a timely manner is what we're

[4:22:56] Voice 9: is lacking that

[4:22:57] Voice 5: that

[4:22:59] Voice 9: could be something that would be presented as a potential operational that that

[4:23:04] Voice 9: would be a recommendation at this point is is it a staff or contractor i would want it to be managed

[4:23:10] Voice 9: and

[4:23:11] Voice 3: what you see here right is for the work that we do whether it's you know

[4:23:15] Voice 3: the promotional budget

[4:23:17] Voice 3: pieces or contracting for things like graphic design and other work right that's what this

[4:23:22] Voice 3: supports, the staff would be separate.

[4:23:27] Voice 9: Not hearing anything at this point, we'll go on to

[4:23:30] Voice 9: item 14, the Reconciliation Action Plan, noting that there's

[4:23:35] Voice 9: still one to be written.

[4:23:37] Voice 3: Yes, and that's, you'll see, I think it's noted in there

[4:23:39] Voice 3: that this assumes finalization of the Reconciliation Action Plan,

[4:23:44] Voice 3: but there is always ongoing work sort of under that umbrella

[4:23:47] Voice 3: they're doing, and so we've opted to keep it

[4:23:51] Voice 3: have the status quo for this year to allow for some of that ongoing work at least and then

[4:23:56] Voice 3: begin implementation of whatever any plan might look like well theoretically

[4:24:01] Voice 9: some of that money

[4:24:03] Voice 9: if it's like associated with local trust committee projects it would be funded in another pot but it

[4:24:11] Voice 9: could be a reconciliation action plan item that shows up you know trust committee

[4:24:18] Voice 7: project

[4:24:20] Voice 7: potentially and,

[4:24:21] Voice 10: you know, spread out.

[4:24:25] Voice 10: I think that would be a good thing.

[4:24:29] Voice 9: All right. Policy statement

[4:24:32] Voice 9: dependent project. We all are optimistic it's

[4:24:35] Voice 9: going to be in a smaller

[4:24:38] Voice 6: place. Go ahead. We'll bring you a business case for this, but this is

[4:24:41] Voice 6: essentially $10,000 for legal and

[4:24:44] Voice 6: $5,000 for graphic design, you know, pending some more

[4:24:47] Voice 6: tweaks. It could certainly be more conservative

[4:24:51] Voice 6: on legal but we're reading the room and assessing their likely is bound to be at least one more

[4:24:56] Voice 6: request any

[4:25:00] Voice 9: questions then trustee so anything else no i

[4:25:03] Voice 9: think i support all of these there

[4:25:05] Voice 9: i know we are now

[4:25:07] Voice 9: in a position where we know what things have cost we know what we need to do

[4:25:11] Voice 9: i think this is a really good it

[4:25:14] Voice 13: is a balance

[4:25:14] Voice 9: it's not everything we need but it's most of what we

[4:25:19] Voice 9: so the only

[4:25:21] Voice 9: change we've identified thus far potentially is item nine yes

[4:25:28] Voice 9: so there are no other thoughts i'd entertain a motion very long as it might be on page 429

[4:25:36] Voice 9: the executive committee forward the 2026-27 budget request to financial planning committee

[4:25:45] Voice 9: committee for included in the draft budget $35,000 for one trust council meeting $20,000

[4:26:03] Voice 9: for trust council training and conferences $6,000 for trust council travel for training

[4:26:08] Voice 9: $1,000 for trust council chair travel, $6,500 for executive committee meeting expense,

[4:26:16] Voice 9: $40,000 for executive committee on local trust committee costs, $1,500 for executive committee

[4:26:24] Voice 9: training and conferences, $1,000 for executive committee travel for training, $15,000 for UBCM

[4:26:32] Voice 9: AVICC conventions, $6,000 for history and heritage conservation grants and aid, $15,000 for planning

[4:26:39] Voice 9: application sponsorship, $1,000 for NAPTEP application sponsorship, $47,600 for public

[4:26:46] Voice 9: communications, $50,000 for reconciliation action plan implementation, $15,000 for policy statement

[4:26:53] Voice 9: amendment project. Is there a second? Second by Vice Chair Vaughn. Any discussion?

[4:27:01] Voice 5: All

[4:27:02] Voice 9: those in favor? And that carries.

[4:27:05] Voice 9: All right. Thank you, staff, for all your work to prepare budgets and we'll see how the next steps go.

[4:27:15] Voice 9: All right. We're going to keep on moving. We're on to item nine.

[4:27:18] Voice 9: We'll make sure I'm not skipping anything else in the event.

[4:27:21] Voice 9: I think there is somebody who's picking up.

[4:27:24] Voice 9: Item 9.2.2.1, community grant application for agreement

[4:27:30] Voice 9: with the SART Local Safety and Reinvestations

[4:27:32] Voice 9: request for decision on page 438, the agenda package.

[4:27:37] Voice 9: Over to, is that you?

[4:27:40] Voice 6: Director Frater.

[4:27:42] Voice 6: Certainly I can start and I would invite

[4:27:44] Voice 6: Julia to supplement as needed.

[4:27:47] Voice 6: This is being brought to you as a for decision around

[4:27:50] Voice 6: and potentially applying for a community-to-community grant

[4:27:53] Voice 6: to support the agreement

[4:27:55] Voice 6: that you've already asked us to start negotiating,

[4:27:59] Voice 6: with apologies that we haven't followed the usual process

[4:28:02] Voice 1: around expressions of

[4:28:03] Voice 6: interest for this particular grant opportunity,

[4:28:06] Voice 6: simple lack of vacancies and lack of time.

[4:28:09] Voice 6: So this seemed one that we could potentially apply for.

[4:28:14] Voice 6: Western English Leadership Council has confirmed their interest

[4:28:16] Voice 6: in sort of being a co-applicant to us for this,

[4:28:19] Voice 6: and it would appear so far that we will be able to move in a fairly expeditious way towards an

[4:28:25] Voice 6: agreement. I'm happy to take any questions. I would just note these grants are somewhat

[4:28:33] Voice 6: onerous to administer and you know it's time staff question the value of applying for ten

[4:28:39] Voice 6: thousand dollars particularly for flowing money through to others vis-a-vis the staff time needed

[4:28:43] Voice 6: to administer ten thousand but certainly on this one as we've had the conversations with the society

[4:28:47] Voice 6: already staff recommend proceeding. Any

[4:28:52] Voice 9: questions or comments for staff? My only question is is this

[4:28:58] Voice 9: then the executive committee is the applicant who's

[4:29:01] Voice 6: the applicant? It becomes Islands Trust and

[4:29:04] Voice 6: the signature is of the CAO but

[4:29:14] Voice 9: it's it's to construct an agreement that will allow our

[4:29:18] Voice 9: operations to continue so it's just a function that we're performing.

[4:29:22] Voice 6: Are you are you asking who

[4:29:23] Voice 6: would who is authorizing the grant application i was like who is the applicant was like the island's

[4:29:29] Voice 6: trust generically as a corporate you know it was an entity um the agreement itself is about stress

[4:29:34] Voice 6: council i

[4:29:41] Voice 10: support it i

[4:29:42] Voice 9: can't watch any of the questions but

[4:29:44] Voice 17: if i was trust council is the

[4:29:47] Voice 17: applicant does this not have to follow trust counseling or

[4:29:51] Voice 6: approval i

[4:29:52] Voice 6: will check your grants

[4:29:53] Voice 6: policy. I think it has been

[4:29:55] Voice 17: delegated. The deadline is tomorrow.

[4:30:00] Voice 17: Yeah, but I just simply asked the question because, yeah.

[4:30:09] Voice 10: You can just throw it at me.

[4:30:14] Voice 10: We'll get the lines to go on.

[4:30:15] Voice 10: Yep.

[4:30:15] Voice 10: We'll be there.

[4:30:19] Voice 6: Or the 5th.

[4:30:20] Voice 8: Sorry, it's Friday.

[4:30:22] Voice 6: Two

[4:30:22] Voice 8: days from now.

[4:30:23] Voice 6: Yeah, what is interesting is that the policy assumes that applicants are LTCs.

[4:30:28] Voice 6: It doesn't presume that executive committee is becoming an applicant.

[4:30:32] Voice 6: So, in fact, we don't have policy direction on this.

[4:30:35] Voice 6: typically in instances where there are decisions to be made for which it isn't practical to go to

[4:30:40] Voice 6: trust counsel or convene a special meeting we've had executive make these types of decisions

[4:30:44] Voice 6: it is potentially a policy amendment to consider whether executive committee is a body it becomes

[4:30:50] Voice 6: tricky when you're also the adjudicating body for disputes between local or you know competing

[4:30:56] Voice 6: applications between local trust committees so that's a reasonable question um yeah we don't

[4:31:03] Voice 6: have policy direction at this time well

[4:31:04] Voice 9: i think the c2c program has changed uh they added another

[4:31:09] Voice 9: category for protocol agreements that didn't exist when the policy was developed that was

[4:31:13] Voice 9: primarily for events and now they've got policy uh protocol the

[4:31:18] Voice 6: policy i'm reviewing is trust

[4:31:19] Voice 6: council's grants and donation policy but it primarily assumes that the applicants are

[4:31:24] Voice 6: committees or local trust committees it doesn't speak to this this decision or your particular

[4:31:31] Voice 6: Yeah, doesn't speak to this

[4:31:33] Voice 9: finding this frantic. This is a brand that does on protocol development.

[4:31:38] Voice 9: So it is the appropriate connection. So I think it's a risk. I think it's a risk worth taking.

[4:31:44] Voice 9: But so I guess

[4:31:45] Voice 17: I don't foresee anybody not supporting certain that certainly very much.

[4:31:52] Voice 17: I just want to make sure that we're following policy and procedure because that's what somebody may not support.

[4:31:58] Voice 9: we're breaking new ground all right i'll entertain a motion oh go ahead uh trustee

[4:32:07] Voice 9: vice chair peterson i

[4:32:08] Voice 20: move that executive committee direct staff to work with star

[4:32:11] Voice 20: left and say come to the first nations via the wasawics leadership council society to submit

[4:32:16] Voice 20: funding application the union of bc the union of british columbia's regional community community

[4:32:22] Voice 20: community pro-CDC program. Is

[4:32:26] Voice 9: there a second? Seconded by Vice Chair Vaughn. Any discussion?

[4:32:31] Voice 9: All those in favor? That carries. Thank you very much. And that moves us on to item 10.2.1,

[4:32:42] Voice 9: Local Trust Committee Spokespeople Briefing on page 440. I'm just going to leave that one.

[4:32:50] Voice 9: Um, I don't believe that's Director Frazier.

[4:32:58] Voice 6: Page 440.

[4:32:59] Voice 6: Thank you.

[4:33:00] Voice 6: Yes, this is being brought to you just to provide background on trustee spokespersons

[4:33:07] Voice 6: and just especially particularly as listed in news releases and when the media calls

[4:33:12] Voice 6: provided for your information.

[4:33:15] Voice 6: We will just note on the occasional recent and recent thing in life, maybe two years

[4:33:22] Voice 6: We have at times simply listed the LTC chair rather than all three LTC members.

[4:33:27] Voice 6: Certainly, we've noted in this briefing that that is something we've now noted,

[4:33:32] Voice 6: and certainly in future we'll make sure to list all three.

[4:33:35] Voice 6: When we receive media calls, it is somewhat a game-time decision sometimes

[4:33:42] Voice 6: about who we identify based on who's in meetings, who happens to be on vacation,

[4:33:46] Voice 6: and the rest of it, but we typically, using our judgment,

[4:33:49] Voice 6: will consult with the chair and direct it to the most appropriate person. If everyone is available

[4:33:54] Voice 6: we often will you know circulate to all three and let the members decide amongst themselves who will

[4:33:58] Voice 6: be the respondent. Happy to take questions and I'll look to see if there's any further supplement.

[4:34:05] Voice 3: No I think it's just to try and address some recent questions that we've had around

[4:34:10] Voice 3: how we manage these and I think one of the things to keep in mind is that

[4:34:15] Voice 3: not always particularly in our case but sometimes um there is a real time sensitivity to some of the

[4:34:23] Voice 3: media requests and so um you know when it's a weekly publication it's less of an issue but when

[4:34:30] Voice 3: it's ctv and they've got a 3 30 deadline um and they're calling us at 12 30 sometimes that was

[4:34:40] Voice 3: where we need to exercise a bit of discretion and who we reach out to to be a spokesperson just

[4:34:44] Voice 3: all because of availability um and we don't always have the time and latitude to have the conversation

[4:34:51] Voice 3: around uh amongst all trustees on the ltc so sometimes that that does dictate it and it can

[4:34:57] Voice 3: make a difference between whether or not we have an opportunity to be a part of that story or not

[4:35:01] Voice 3: and share that perspective so time sensitivity is one of the considerations but um i think i think

[4:35:08] Voice 3: the brief identifies a couple of areas where our practice has maybe not been consistent over the

[4:35:12] Voice 3: last little while and so we'll rectify as well but we wanted to give you the chance to sort of have

[4:35:17] Voice 3: this brief and then if you have any follow-up or if there's any desire to revisit that practice

[4:35:22] Voice 3: take direction

[4:35:26] Voice 9: director mobs i'm going to give you a different name now i'm trying to mold

[4:35:32] Voice 17: no i certainly i support this um particularly the ltc level um i think it really works well

[4:35:40] Voice 17: well, the LTC chair is the person identified and the spokesperson

[4:35:43] Voice 17: because they, by definition, are the most neutral person.

[4:35:47] Voice 17: We had an awkward thing last year on Main Island

[4:35:51] Voice 17: where we did a press release over file enforcement action

[4:35:55] Voice 17: that quoted me.

[4:35:57] Voice 17: And I actually had recused myself

[4:35:59] Voice 17: from the entire discussion of the whole thing.

[4:36:02] Voice 17: So it was like, really?

[4:36:04] Voice 17: I couldn't understand why they picked me as a member of the LTC,

[4:36:07] Voice 17: see but also the political history of the whole thing I was not participant in

[4:36:12] Voice 17: any way in the action so we corrected and all that but the default seemed to

[4:36:18] Voice 17: be at that time to go to LTC members where I think the chair is really the

[4:36:21] Voice 17: better one because it's neutral and I think it works really really well I like

[4:36:27] Voice 17: the way this thing's totally written though it makes perfect sense and I

[4:36:31] Voice 17: would almost suggest last thing you want to do in the LTC level is put it off to

[4:36:36] Voice 17: an LTC member. I think the Chair is way more

[4:36:38] Voice 17: appropriate.

[4:36:41] I would just say, I think as

[4:36:43] the

[4:36:43] Voice 3: default, yes, but where there is sometimes

[4:36:45] Voice 3: that nuance is that you have a particular

[4:36:47] Voice 3: member of an LTC who is

[4:36:50] Voice 3: particularly connected

[4:36:51] Voice 3: to an issue

[4:36:51] Voice 3: or the most informed on an issue or

[4:36:53] Voice 3: most qualified to speak to it. And so sometimes

[4:36:55] Voice 3: that's where that discussion, particularly around

[4:36:57] Voice 3: the news releases, we have

[4:36:59] Voice 3: the time and latitude in those cases to identify

[4:37:01] Voice 3: who is actually the most

[4:37:03] Voice 3: appropriate individual. And there

[4:37:05] Voice 3: may be others

[4:37:05] Voice 3: and there may be times to your point where the chair is actually I would defer to the local

[4:37:10] Voice 3: trustees I'm not the appropriate person so when we're preparing the news release piece I think

[4:37:14] Voice 3: that's where we have those conversations sometimes where it gets trickier is it just response to

[4:37:19] Voice 3: unsolicited media inquiries.

[4:37:22] Voice 6: Did you have a comment?

[4:37:23] Voice 9: Yeah I just wondered if this briefing could

[4:37:25] Voice 9: be part of the trustee trainee package and maybe do we want to see it circulated to all LCCs at

[4:37:35] Voice 9: some point. I don't know if it's useful this stage of the term but it's good information. We still

[4:37:42] Voice 9: have advocacy letters and requests for this thing and I certainly wasn't clear on all of the preferred

[4:37:49] Voice 9: practices and so I think it would be a good piece for training. My only comment is I do think in

[4:38:00] Voice 9: most cases when there's a media interview a local islander participating in that, I mean a resident

[4:38:08] Voice 9: of the island answering the questions is the way to go because they are you know that and I think

[4:38:16] Voice 9: the reporter expects that you're a resident of the island that they're speaking to so I think it just

[4:38:21] Voice 9: brings a higher level of likelihood I also expect that those conversations would happen

[4:38:26] Voice 9: prior with staff before an interview is ever granted but I think we need stronger media

[4:38:33] Voice 9: of training for all trustees so that they are fully prepared to go forward because you you

[4:38:41] Voice 9: could be you could have both local islanders uncomfortable with doing media where the chair

[4:38:47] Voice 9: is so there's you have to allow that flexibility but i think in general um press releases they

[4:38:55] Voice 9: quote the chair so that sometimes makes my point to the media person thinking that's the person i

[4:39:01] Voice 9: I want to talk to this.

[4:39:02] Voice 9: So I think we need to think of it very carefully and look at how things go

[4:39:08] Voice 9: forward so that we, we have that.

[4:39:12] Voice 9: And I'd say in some cases we have some local media that always follows us.

[4:39:15] Voice 9: Maybe,

[4:39:15] Voice 9: maybe we should consult them too as to how they're using our media releases

[4:39:19] Voice 9: and how they could be more beneficial because they really want to talk to the

[4:39:24] Voice 9: right person too. Go ahead, Vice Chair Peterson.

[4:39:27] Voice 19: Yeah, I think it's, it's, I don't think it's a one size fits all.

[4:39:37] Voice 20: the practice of quoting the chair and the news release i mean i i get i get the point um

[4:39:46] there's been a few times where i've been asked to approve a or you know a news release

[4:39:55] and the

[4:39:57] Voice 20: quote that's going to be attributed to me as the chair it just feels a little bit

[4:40:03] Voice 20: uncomfortable when i'm not a resident of that island um so it's and i get it's not easy

[4:40:09] Voice 20: on the staff side so no no aspersions at all there right but um and then there's the hypothetical

[4:40:18] Voice 20: when staff are emailing all the local trust committees to ask them to select a spokesperson

[4:40:26] Voice 20: is somewhere here in the bottom that's all well and good if we have a situation where

[4:40:32] Voice 20: all members of the LTC are getting along well enough for that to be a smooth and easy decision

[4:40:39] Voice 20: but if that's not the case then you know then we're looking at some potential conflict driver

[4:40:47] Voice 20: there which also isn't great so so I think it's it's hard to I think it's difficult to have a

[4:40:56] Voice 20: hard and fast policy and I appreciate what staff presented here that you folks are using your best

[4:41:02] Voice 20: judgment which is important um but for that's not great at providing clarity for all members

[4:41:14] Voice 20: of an lpc of what their role ought to be in any given situation so just observations uh

[4:41:22] Voice 20: it's yes it's it's not uh particularly easy and as i think chair patrick mentioned there

[4:41:31] Voice 20: trustees coming into the role may have wildly varying experience and comfort in in terms of

[4:41:43] Voice 20: talking to the media so it's i

[4:41:49] Voice 9: feel like we're digging really deep into the weeds here

[4:41:53] Voice 9: what do we this is just

[4:41:55] Voice 20: a briefing so

[4:41:56] Voice 9: just

[4:41:57] Voice 20: a briefing i'm just making some observations

[4:41:59] Voice 20: having been an LTC chair for a couple of years and had a lot of news releases and a fair number of interview requests.

[4:42:09] Voice 9: Can we request that this be forwarded or added to the trustee training package and executive chair, committee chair training or

[4:42:19] Voice 3: incorporated somehow?

[4:42:20] Voice 3: I would say media and communications training is also already on my list of things to think

[4:42:26] Voice 8: about for trustee onboarding.

[4:42:27] Voice 3: so and this would obviously our existing procedures and practices would be incorporated

[4:42:33] Voice 3: into that so it's fine

[4:42:34] Voice 3: and i think to be clear too it's and i think especially for any folks

[4:42:39] Voice 3: who might be watching this is about how we manage the flow of information and make it easy for us

[4:42:44] Voice 3: for and for media to engage with islands trust that doesn't mean trustees are in any way limited

[4:42:49] Voice 3: in their ability to to just kind of have conversation with media and respond to media

[4:42:55] Voice 3: And that's why, well, as noted here, we haven't been consistent most recently that we put all ELTC members on these releases as well

[4:43:04] Voice 3: so that they can also make that choice.

[4:43:06] Voice 3: I mean, the trustees themselves can choose when they do and don't speak.

[4:43:10] Voice 9: All right. So I'll just receive your information and keep on moving here.

[4:43:15] Voice 9: We're in the correspondence section. We have a number of pieces before us here.

[4:43:19] Voice 9: here just uh run through them and uh one at a time we have a first item on 11.1 on page 442

[4:43:28] Voice 9: email request from leitner leitner leitner any actions here i'll go ahead by charlotte

[4:43:46] Voice 9: so uh there is a lot of attention on fresh water and where the different projects are at

[4:43:56] Voice 9: I do get questions about sort of the response time to specific public queries and I was just

[4:44:07] Voice 9: looking on our website where the you know the one email is freshwaterislandstrust.bc.ca

[4:44:16] Voice 9: but really if there's one point of contact but that staff person is managing you know

[4:44:22] Voice 9: know large projects and contractors it's just going to be how can we lower how can we moderate

[4:44:29] Voice 9: the expectations that they're going to get

[4:44:32] Voice 5: like specific in-depth scientific answers to you know

[4:44:38] Voice 5: arrange the question when they're coming in from all around and it might not be time or and really

[4:44:44] Voice 5: the project

[4:44:45] Voice 9: work is is what the specialist is focused on so i think there's a we're looking

[4:44:52] Voice 9: for a balance here of how do we be responsive to the public's interests understanding the

[4:44:58] Voice 9: freshwater sustainability strategy and all the programs but um i don't see anything inappropriate

[4:45:06] Voice 9: in the correspondence or what staff provided in terms of information i think my question is how

[4:45:15] Voice 9: How do we moderate expectations, you know, that people are concerned they're not getting answers to their questions?

[4:45:27] Voice 9: And if the answers have been given, as in here's where that information is housed and it's not enough, what more can we be doing?

[4:45:36] Voice 9: I think it's an interesting, when we have technical questions, I bought a piece of property and I'd like to build an X.

[4:45:45] Voice 7: they

[4:45:45] Voice 9: always say go talk to staff because that's that is a service we provide to property owners

[4:45:51] Voice 9: whereas you're doing an ocp amendment project on gabriola island and the public have questions um

[4:46:01] Voice 9: is that more correspondence directed through the local trust because now that's work that's work is

[4:46:08] Voice 9: that work above and beyond what the staff are doing for the project so it's a different form of

[4:46:15] Voice 9: information but that's exactly what the director provided was staff response was deferral to the

[4:46:21] Voice 9: project manager the ltc and all the work itself and um the letter writer is saying that they're

[4:46:29] Voice 9: just not satisfied with that so it's i think um we're doing the best we can to communicate

[4:46:37] Voice 9: the information that's available it's just it's going to be a wait so i don't see if we i don't

[4:46:46] Voice 9: see a problem to fix here other than if we could communicate project work takes precedence go

[4:46:53] Voice 9: through the ltc and the planning

[4:46:56] Voice 5: team for that the freshwater specialist cannot answer every

[4:47:02] Voice 5: technical question from the trust area

[4:47:03] Voice 9: about the status of every project at the top

[4:47:06] Voice 17: so

[4:47:08] Voice 17: but my only thing is that i don't know why this is signing on our desk

[4:47:12] Voice 17: this is not our job to make manage staff it is um or give staff direction on something like this

[4:47:19] Voice 17: because this is an administrative issue that to be handled by staff not not by us in my opinion

[4:47:28] Voice 11: yeah i would

[4:47:29] Voice 17: just i think in

[4:47:29] Voice 3: this case it was directed towards executive committee

[4:47:32] Voice 3: committee, but by the correspondent. They wanted to bring it to your attention and share

[4:47:36] Voice 3: their concerns. But the initial response to the inquiries was managed by the individual

[4:47:41] Voice 3: staff person when they were directing.

[4:47:44] Voice 15: Yeah, I was going to say, if you think about this like in Fisher Community Plan Review

[4:47:48] Voice 15: or the Policy Statement, staff will get these kind of letters saying you've missed something.

[4:47:54] Voice 15: It's really the scope of the project, so that would be brought forward in due course, and

[4:47:59] Voice 15: And the political body could consider that and say, yeah, okay, we agree with them.

[4:48:03] Voice 15: Let's add it to the scope of the document.

[4:48:05] Voice 15: And I think

[4:48:06] Voice 15: that's what staff are saying here is we're not at that stage yet,

[4:48:09] Voice 15: but we will bring that forward at some point to the decision makers.

[4:48:13] Voice 13: So

[4:48:14] Voice 15: really, I don't think there's anything here for the executive to do

[4:48:16] Voice 15: other than just make sure this person's letting the political body know

[4:48:20] Voice 15: that this is a concern to them.

[4:48:22] Voice 15: I

[4:48:23] Voice 13: don't think you should

[4:48:23] Voice 15: be expecting staff to provide answers to something

[4:48:27] Voice 15: staff may not even know what the answer is.

[4:48:28] Voice 15: right that really is a political decision yeah

[4:48:31] Voice 9: yeah and

[4:48:33] Voice 20: i mean of course anyone's welcome to

[4:48:36] Voice 20: address correspondence to anybody and and and i mean in this case i there's sort of an appeal

[4:48:44] Voice 20: for us to do something that's not really appropriate or doable by us um and and that's

[4:48:53] Voice 20: just how it is i i think the part of the message that device chair elliott uh mentioned uh deferred

[4:49:01] Voice 20: to the project manager ltc for questions that are unanswerable at this time if they're unanswerable

[4:49:06] Voice 20: at this time i'm sorry that we don't have the answers for you but it's not

[4:49:10] Voice 11: we

[4:49:12] Voice 20: can't magically

[4:49:13] Voice 20: create them at this point so um

[4:49:16] Voice 9: all right so we'll receive that one for your information

[4:49:21] Voice 9: The next item, 11.2, is the Saanich Island Protection Society Roundtable, page 449.

[4:49:28] Voice 9: I know I am the appointed person on Salt Spring to attend this.

[4:49:31] Voice 9: However, on the 10th, I am busy, and my designated backup person is also busy,

[4:49:37] Voice 9: so I will not be attending on the 10th.

[4:49:40] Voice 9: Vice Chair Peters?

[4:49:42] Voice 9: Oh, maybe I'm misremembering.

[4:49:46] Voice 9: Sorry, it's the 11th.

[4:49:47] Voice 9: I meant the 11th.

[4:49:50] Voice 9: Busy on the 10th.

[4:49:51] Voice 20: i miss remembering was it maybe it was a different round table that no mr

[4:49:56] Voice 20: maude said that he would be

[4:49:58] Voice 20: willing to attend

[4:49:59] Voice 9: it may have been this one uh by back when i first got noticed but uh yeah

[4:50:04] Voice 17: we've talked about a few and i have offered up this is

[4:50:07] Voice 9: the only round table that i think we

[4:50:09] Voice 9: probably talked about so i know i cannot attend that day we've got an lcc yeah

[4:50:14] Voice 9: yeah we've got

[4:50:14] Voice 9: that's all fine.

[4:50:16] Voice 9: My backup person did, so good.

[4:50:18] Voice 9: I mean, they're interesting.

[4:50:19] Voice 9: I'd say, look at the agenda.

[4:50:21] Voice 9: It's, is it of interest?

[4:50:24] Voice 9: It's always an interesting collection

[4:50:25] Voice 9: of very interested people in the Saanich.

[4:50:33] Voice 9: Meetings are always very, it's a.

[4:50:36] Voice 9: Well, it's in a group.

[4:50:39] Voice 9: And the local elected, or it's not us that speak,

[4:50:43] Voice 9: it's the MLA and the MP that do.

[4:50:50] Voice 9: Just looking at the agenda, I didn't see that there was a riparian regulation presentation until now.

[4:50:56] Voice 9: I'm recalling that one of the referral notices said the riparian regulations have been updated.

[4:51:07] Voice 9: Please update your newsletters and such.

[4:51:13] Voice 9: I would actually be interested in hearing what they have to say, if anybody was able to go.

[4:51:24] Voice 8: are you able to attend um

[4:51:27] Voice 17: what's the date the 11th september 11th let me just check my

[4:51:40] Voice 9: attendance i'm covered through because i'm an appointed from salt spring to attend these

[4:51:45] Voice 9: um if we were to ask him to attend then he would have his travel covered so how it would work do

[4:51:51] Voice 9: have a budget

[4:51:52] Voice 17: for that but i wouldn't be looking for that i'm sorry i don't normally um put in

[4:51:56] Voice 17: especially these type of things because it's so local to be okay it's thanks yeah and i thought

[4:52:03] Voice 17: we'd i'd

[4:52:04] Voice 20: like to say i might be misremembering but i thought that you see me earlier this year

[4:52:08] Voice 20: we may have we discussed mr bond

[4:52:11] Voice 9: well they're quarterly so um do we need a motion or if you're

[4:52:18] Voice 9: just willing to defend this we don't know

[4:52:20] Voice 9: okay so let's keep

[4:52:21] Voice 9: moving then so thank you dave uh 11.3

[4:52:26] Voice 9: on page 451 is the um uh transport canada saved the date for the ocean protection plan for trustees

[4:52:39] Voice 9: with the opportunity that

[4:52:40] Voice 20: it will perhaps yes oh i'm not mistaken but it's also my weakness yeah

[4:52:45] Voice 20: was going to say it's the first one come hits on just on trust council but that may continue for

[4:52:50] Voice 20: several months yeah and they

[4:52:53] Voice 20: are interesting i've attended a lot of them in the last year um

[4:52:56] Voice 20: like this

[4:53:00] Voice 9: is something actually that would be great to bring back

[4:53:03] Voice 9: as trustee community engagement it's not a form it kind of is a forum but it's definitely

[4:53:09] Voice 9: into governmental and it's critical there's a lot of you know we talk about skilled response but

[4:53:16] Voice 9: yeah um there is

[4:53:18] Voice 20: a there is a slot in the press council yeah agenda

[4:53:24] Voice 20: for it i

[4:53:25] Voice 9: think it should be

[4:53:26] Voice 9: forwarded to trustees for their through general consent that we forward this to all trustees

[4:53:30] Voice 9: thank you so let's keep on going 11.4 is the response to the environmental assessment office

[4:53:39] Voice 9: us on page four. We asked them for an extension. They gave

[4:53:42] Voice 9: us an extension. We still can't

[4:53:44] Voice 9: respond. Is that the bottom line? So we'll receive this for information. Thank them very

[4:53:49] Voice 9: much for the extension. 11.5 and page 455 is a correspondence from Case Langerhuis on

[4:54:01] Voice 9: on our survey, see

[4:54:07] Voice 10: if there's information?

[4:54:16] Voice 17: The

[4:54:17] Voice 9: survey's out, we're not redrafting it.

[4:54:19] Voice 9: No,

[4:54:20] Voice 17: but you know, the amount of information

[4:54:24] Voice 17: that's presented, it's really valued.

[4:54:27] Voice 17: So I think the suggestion was,

[4:54:30] Voice 17: this is like moving forward, like suggestions for input,

[4:54:34] Voice 17: but I kind of would like to have some sort of acknowledgement

[4:54:38] Voice 17: and thanking for his valued input

[4:54:41] Voice 17: because we get we get a lot of stuff but you know sometimes it's what it is what it is but

[4:54:46] Voice 17: i always find what good key sense to us is you know it kind of hits out of the park sometimes

[4:54:55] Voice 17: um so i reluctant just to receive it i'd like that i'd like to sort of acknowledge

[4:55:01] Voice 17: and somehow just in responding back to him just thanking him very much sincerely

[4:55:06] Voice 9: Mr. Stapp, how would we handle this, whether it's that Director Prater?

[4:55:13] Voice 6: Well, certainly any vice chair or chair could simply call him and say, thank you for your correspondence.

[4:55:20] Voice 6: It was received for information as the survey has already been published.

[4:55:24] Voice 6: I can state from staff, certainly the matters raised were considered, but there was a balance between lengths and survey fatigue and desired survey completion rates that fed into our decisions.

[4:55:35] Voice 6: Certainly I think that wouldn't go amiss to say thank you.

[4:55:38] Voice 6: While I've got the floor, I might note, Chair, typically what we're doing with Island's 2050

[4:55:43] Voice 6: correspondence, it is going directly to the Island's 2050 page. This one was placed on

[4:55:48] Voice 6: the agenda, but in future, most correspondence about 2050 will sit on the page.

[4:55:53] Voice 6: It's our expectation that trustees will review on that page as

[4:55:57] Voice 6: as um as the bottom is full so can this also go on this will absolutely be going up

[4:56:03] Voice 6: and that

[4:56:06] Voice 20: just raises the question and maybe this is for the chairs

[4:56:10] Voice 20: um once a month on your weekly updates to

[4:56:15] Voice 11: uh

[4:56:17] Voice 20: just mention trustees you know you want to go

[4:56:19] Voice 20: over to 20 islands 2050 there and have a look at the correspondence oh

[4:56:26] Voice 9: good i always welcome

[4:56:28] Voice 9: All right, so we'll just receive her information and if someone wants to respond back, please do.

[4:56:40] Voice 9: Item 11.6 is Friends of the Gulf Islands Correspondence to Trust Council Meeting Package on page 457.

[4:56:50] Voice 9: Oh wait, was this supposed to be Correspondence then?

[4:56:53] Voice 9: What's that? This is Correspondence.

[4:56:55] Voice 9: To Trust Council.

[4:56:56] Voice 9: Oh, this one here.

[4:56:58] Voice 9: Did I miss it?

[4:57:00] Voice 9: oh well we could always forward it and add it now that's if you wanted to add it to the agenda

[4:57:05] Voice 9: it has not been printed so um policy statement and it's the same as their petition yeah they're

[4:57:15] Voice 3: just resubmitting their petition essentially because they have more signatures so they want

[4:57:20] Voice 3: to

[4:57:21] Voice 10: advise

[4:57:22] Voice 3: us that they have a significant number of additional

[4:57:25] Voice 3: we'll see

[4:57:26] Voice 7: almost

[4:57:28] Voice 9: twice as many do you want this forwarded to trust council well it's they've asked

[4:57:36] Voice 9: to include this correspondence and agenda okay staff would encourage you to forward yeah i would

[4:57:43] Voice 10: say

[4:57:43] Voice 9: so through general consent can we forward this correspondence on to the agenda for trust council

[4:57:49] Voice 9: yeah all

[4:57:51] Voice 9: right thank you very much all right let's keep on moving here we have our work program on

[4:57:58] Voice 9: page 450 i'm

[4:58:00] Voice 3: sorry did i jump over another piece yes

[4:58:03] Voice 9: we did i'm trying hard all right we do have

[4:58:07] Voice 9: one more 11.7 is the ministry of forests heritage conservation act transformation project subscriber

[4:58:15] Voice 9: subscriber update oh right and uh who do we um any suggestions for handling this one

[4:58:30] Voice 7: or just receive it for information go ahead uh

[4:58:34] Voice 6: so i could attach it to the request for decision

[4:58:37] Voice 6: that's traveling accountable along with those news releases and then what i was saying earlier

[4:58:41] Voice 6: is i will um at the bottom of this there's mention of a survey that's open right so

[4:58:45] Voice 6: i'll even mention

[4:58:46] Voice 6: of that survey into the RFD itself. Okay, so we don't need any action on this then to receive.

[4:58:52] Voice 9: Can you make sure the links are live?

[4:58:58] Voice 9: How many links?

[4:59:00] Voice 6: We will try. It's simply a pdf

[4:59:03] Voice 9: of our webpage. Or if you make reference to the

[4:59:05] Voice 9: survey just make sure that link is live.

[4:59:07] Voice 6: That would be great.

[4:59:08] Voice 9: Yeah. All right, now we can move on to

[4:59:12] Voice 9: the work program on page 459. too

[4:59:16] Voice 9: many versions here are things open so are there any addition

[4:59:20] Voice 9: for changes uh to staff or look to trust vice chairs anything that needs to change

[4:59:25] Voice 9: to our work the work is mark it's there right so do we we need to forward this so yes we do

[4:59:38] Voice 9: So, through

[4:59:39] Voice 7: general consent, can

[4:59:40] Voice 9: we forward this to trust counsel?

[4:59:43] Voice 9: I just caught my eye, the first item has a request for a review for review of the balance.

[4:59:56] Voice 9: Minister denied the request for a review for review.

[5:00:01] Voice 9: that's fine that's just gonna be cut under edit one one final it's just fine good editorial eyes

[5:00:09] Voice 9: all right that means our next uh our next regular meeting is going to be prior to trust council

[5:00:16] Voice 9: september 16th up on gabriel island starting at 10 a.m and with that we're going to go into a

[5:00:25] Voice 9: closed meeting i'll rise and report in our next meeting and i look forward to our vice chair to

[5:00:30] Voice 9: To read that, Private Vice Chair Peterson.

[5:00:32] Voice 20: I move that the meeting be closed to public, subject to Section 91CGMI of the Community Charter

[5:00:40] Voice 20: in order to consider matters related to labour relations or other employee relations,

[5:00:45] Voice 20: litigation or potential litigation affecting the Islands Trust,

[5:00:48] Voice 20: and the receipt of advice that is subject to solicitor-client privilege,

[5:00:53] Voice 20: concluding communication if necessary for that purpose, and that staff attend the meeting.

[5:00:57] Voice 20: Is there a second? Seconded by Vice Chair Elliott.

[5:01:00] Voice 9: Any discussion?

[5:01:01] Voice 9: Call the vote.

[5:01:02] Voice 9: All those in favor?

[5:01:03] Voice 9: That varies.

[5:01:05] Voice 9: We'll stop in a few minutes.

[5:01:06] Voice 9: We

[5:01:07] Voice 10: stand up in the stretch.

[5:01:07] Voice 9: Thank you.

[5:01:07] Voice 10: Again, good.