Gambier Island Local Trust Committee regular meeting, September 9, 2025

[0:00:12] Trustee Patrick (probable): Chair Patrick, you're ready to go.

[0:00:14] Trustee Patrick (probable): All right. Well, thank you very much. Good morning.

[0:00:17] Trustee Patrick (probable): I'd like to call to order this regular meeting of the Gambier-Keats Local Trust Committee.

[0:00:22] Trustee Patrick (probable): I guess it's regular electronic meeting.

[0:00:24] Trustee Patrick (probable): We are live streaming and we're recording this meeting and the recording will be available in the coming days.

[0:00:31] Trustee Patrick (probable): I always open the meetings with acknowledging how fortunate we are to be gathering all across the unceded territories of the Coast Salish First Nations.

[0:00:48] Trustee Patrick (probable): Back in early August, I walked along in the March for Children that's put on by the

[0:00:55] Trustee Patrick (probable): Penelope First Nation in Chimenas to honor and remember the children that attended the

[0:01:04] Trustee Patrick (probable): Cooper Residential School and to honor the survivors who live with the results of the

[0:01:09] Trustee Patrick (probable): residential school system.

[0:01:13] Trustee Patrick (probable): And they talked about we do truth and reconciliation and how important it is to understand the

[0:01:18] Trustee Patrick (probable): truth part.

[0:01:20] Trustee Patrick (probable): And at that march, they did talk about extensively the graves that they have found at that site.

[0:01:29] Trustee Patrick (probable): And the survivors spoke of what they've lived with, what they saw, what they have in their memories of this event.

[0:01:37] Trustee Patrick (probable): And we have to remember, and the truth, that the Islands Trust, when it was formed, that school was still operating.

[0:01:44] Trustee Patrick (probable): And so we know we've come a long way, but we have a lot further to go to really work to have meaningful relationships and to understand how we can work together to steward these islands into the future.

[0:02:02] Trustee Patrick (probable): I'm Laura Patrick. I'm elected on Salt Spring and I'm the chair of this local trust committee.

[0:02:07] Trustee Patrick (probable): Joining me today is Trustee Kate Louise Stamford and Trustee Joe Bernardo has sent his regrets.

[0:02:14] Trustee Patrick (probable): He is not able to join us today for personal matters.

[0:02:19] Trustee Patrick (probable): Together we make up your local trust committee.

[0:02:25] Trustee Patrick (probable): Today we have a number of staff with us.

[0:02:29] Trustee Patrick (probable): We have Lisa Millard is our administrator who is going to be taking meticulous minutes.

[0:02:35] Trustee Patrick (probable): of this meeting and thank you very much lisa uh we have uh planner sonja zupanek welcome for joining

[0:02:42] Trustee Patrick (probable): us today we have marlis mccarger planner marlis mccarger is also with us today um renee zimmerick

[0:02:49] Trustee Patrick (probable): the regional planning manager may be coming in and we have um our manager of bylaw enforcement

[0:02:54] Trustee Patrick (probable): of warren dingman with us today as well so this meeting is an official forum for your local trust

[0:03:00] Trustee Patrick (probable): committee to make decisions about land use planning matters and discuss relevant business

[0:03:04] Trustee Patrick (probable): this this is also a place of employment and our staff have the right of a safe and respectful

[0:03:09] Trustee Patrick (probable): workplace we do have a public comment period in a few moments and i'll go over that but first

[0:03:15] Trustee Patrick (probable): we have an agenda before us is there any additions or changes or that we need to make to the agenda

[0:03:22] Voice 7: i have

[0:03:23] Trustee Patrick (probable): non-chair all right well not seeing any can we approve the agenda through general consent

[0:03:28] Trustee Patrick (probable): it. Thank you very much. I do have to rise and report from our June 24th meeting. Gosh, that

[0:03:37] Trustee Patrick (probable): seems like it was just yesterday. The October 17, 2023 in-camera meeting minutes were adopted

[0:03:43] Trustee Patrick (probable): and the Gambier Island Local Trust Committee appointed James Quayle and Steve McDonald to

[0:03:49] Trustee Patrick (probable): the Gambier Island Advisory Planning Commission with the term commencing immediately and ending

[0:03:54] Trustee Patrick (probable): on October 17th, 2025.

[0:03:57] Trustee Patrick (probable): Now I'm going to move into the reporting section of this meeting,

[0:04:02] Trustee Patrick (probable): and I'm going to look to Trustee Stanford to give her report.

[0:04:04] Trustee Patrick (probable): And you might as well go ahead and give your electoral area report

[0:04:07] Trustee Patrick (probable): at the same time while you're at it.

[0:04:09] Trustee Patrick (probable): Just report away.

[0:04:12] Voice 7: Thank you very much.

[0:04:16] Voice 7: Where's my – I'll start with regional district news first.

[0:04:23] Voice 7: Here it is.

[0:04:24] Voice 7: um so i've got my notes for the islands trust so i'm gonna start with uh trustee report just

[0:04:32] Voice 7: briefly the activities over the summer um it was a busy summer on all the islands as it always is

[0:04:39] Voice 7: um but i have to say uh on gambier uh the communities really came together there were

[0:04:46] Voice 7: fairs parades it was a fantastic art show um it just any opportunity people got to that people

[0:04:55] Voice 7: had to get together and celebrate island life our commotion on the ocean was a huge success

[0:05:02] Voice 7: i think this is i don't know year six or seven for that event um and they really stepped up so

[0:05:10] Voice 7: And I know on other islands, on Keats, lots of activities, especially around the camps, of course.

[0:05:21] Voice 7: Another thing I want to commend the islanders on is we had few, if any, fire emergencies.

[0:05:29] Voice 7: And that's always the biggest concern here.

[0:05:32] Voice 7: Everyone seemed to be paying attention to the fire restrictions.

[0:05:37] Voice 7: And if there were any concerns, people jumped on it as neighborhoods.

[0:05:43] Voice 7: And I think that's one of the most effective ways that we can protect ourselves from fire is neighborhood watches.

[0:05:52] Voice 7: The new Brighton dock continues to be a challenge.

[0:05:56] Voice 7: It is visibly deteriorating.

[0:05:58] Voice 7: uh community members are making temporary fixes um squamish marine group comes in and makes

[0:06:09] Voice 7: temporary fixes but there is still no plan for a long-term maintenance agreement or funding for

[0:06:16] Voice 7: that dock so it is probably still our top issue on the island uh so i'll leave it at that and then

[0:06:25] Voice 7: And with the regional district news, the Sunshine Coast Regional District is just about to finish its first phase of community outreach for its official community plan renewal project.

[0:06:40] Voice 7: There are currently seven OCPs on the Sunshine Coast, and one of the goals of this renewal program is to combine them into one.

[0:06:51] Voice 7: and to date a lot of the technical work in the background has found there's a lot of similarities

[0:06:58] Voice 7: between the the seven OCPs and we're looking forward to seeing how the communities

[0:07:05] Voice 7: can get behind such a goal and whether or not that's achievable. I'm working with staff and

[0:07:13] Voice 7: and the Gambria Island Community Association to develop an engagement program

[0:07:19] Voice 7: for a feasibility study for the new Brighton Dock.

[0:07:23] Voice 7: That should be happening towards the end of this month.

[0:07:27] Voice 7: Other dock news that impacts the Islanders,

[0:07:30] Voice 7: Hopkins Landing work, the last I heard, is to begin in early fall.

[0:07:35] Voice 7: I'm still waiting to hear more details on that

[0:07:38] Voice 7: because that has been delayed several times.

[0:07:40] Voice 7: times. Hopkins Landing is, although it's on the mainland, it is an important dock for emergency

[0:07:46] Voice 7: access and boaters do use it from the islands. And also the resurfacing for Keats Landing,

[0:07:55] Voice 7: that dock is also happening this fall. So I think I'll leave it at that. Thank you.

[0:08:00] Voice 7: All

[0:08:03] Trustee Patrick (probable): right. Well, thank you very much. And yes, I know it was a busy summer and most of the islands

[0:08:08] Trustee Patrick (probable): here. A lot of people were present and probably still here in some cases, and at least it feels

[0:08:15] Trustee Patrick (probable): like it. I'm going to keep my report somewhat short. I'm going to focus on, you probably can't

[0:08:21] Trustee Patrick (probable): see that into the thing, but most of you should have received a mailer to your mailbox. I'm sure

[0:08:28] Trustee Patrick (probable): some of the folks in these islands may not have mail received locally, so that's probably a bit

[0:08:34] Trustee Patrick (probable): bit of a challenge, but hopefully we have posters and other things up around where people can see

[0:08:40] Trustee Patrick (probable): them. So the Islands 2050 has resulted in first reading for the Draft Trust Policy Statement.

[0:08:48] Trustee Patrick (probable): Not my favorite name, but it is a collection of policies that help, that are how we implement

[0:08:58] Trustee Patrick (probable): our mandate, the preserve and protect mandate in the islands. So after first reading, this is now

[0:09:04] Trustee Patrick (probable): your chance the public's chance to comment and on the draft policies

[0:09:11] Trustee Patrick (probable): tomorrow evening there is a webinar that the islands trust is sponsoring you do

[0:09:17] Trustee Patrick (probable): need to register it's available on the website so go to our website at islands

[0:09:21] Trustee Patrick (probable): trust and register if you'd like to participate tomorrow night now there

[0:09:26] Trustee Patrick (probable): will be an event there's some we'll have a meeting or how are we if I'm sorry

[0:09:30] Trustee Patrick (probable): Sorry, staff, can you remind me when the dates are of what were opportunities locally?

[0:09:37] Trustee Patrick (probable): Does anyone have those dates?

[0:09:39] Trustee Patrick (probable): We'll find those dates for you when we're going to be specific for Gambier.

[0:09:44] Trustee Patrick (probable): But the comments are open.

[0:09:46] Trustee Patrick (probable): There is a survey that's also available on our website.

[0:09:49] Trustee Patrick (probable): We encourage you to take the survey, provide your comments.

[0:09:53] Trustee Patrick (probable): You can send emails to Islands 2050.

[0:09:56] Trustee Patrick (probable): We do want to hear from you.

[0:09:57] Trustee Patrick (probable): This is the important time.

[0:10:01] Trustee Patrick (probable): And later on the agenda, we do have a referral, and we'll be talking about how this local

[0:10:06] Trustee Patrick (probable): trust committee and when it would want to respond to that referral on this draft policy

[0:10:13] Trustee Patrick (probable): statement.

[0:10:14] Trustee Patrick (probable): Trust Council is going to be meeting the 16th, 17th, and 18th on Gabriel Island.

[0:10:21] Trustee Patrick (probable): It is live streamed, and there is a public comment period on the first day on the 16th,

[0:10:27] Trustee Patrick (probable): I think 4.30 in the afternoon.

[0:10:29] Trustee Patrick (probable): you are welcome to join us electronically if you have comments that are more directed to the

[0:10:35] Trustee Patrick (probable): federation activities of the islands trust and with that that's going to be my report

[0:10:44] Trustee Patrick (probable): so this is your time and i want to see if there's anybody we have no attendees so i think that takes

[0:10:52] Trustee Patrick (probable): takes care of that. We have no attendees on this webinar, so normally we would be open to the

[0:11:00] Trustee Patrick (probable): public to hear from you. We do want to hear from you at all times. Please, if you have comments

[0:11:07] Trustee Patrick (probable): or questions, either reach out to your local trustees or email us at northinfo at islandstrust.bc.ca

[0:11:15] Trustee Patrick (probable): um and please we want to hear from you your comments are important to us um okay i'm going

[0:11:24] Trustee Patrick (probable): to keep on moving then um item 7.1 on the agenda on page four of the agenda package is the local

[0:11:31] Trustee Patrick (probable): trust committee um minutes uh from june 24th are there any additions or changes to these minutes

[0:11:38] Trustee Patrick (probable): that's um i

[0:11:42] Voice 7: just have a a query about a bullet point on page 13 i'm wondering if you might want

[0:11:51] Voice 7: to change it so it's the top of page 13 it's one two three it's the fourth bullet down and it

[0:11:58] Voice 7: currently reads there might be possibility to help sunshine coast regional district understand

[0:12:03] Voice 7: what islands trust considers a dwelling and priorities and non-priorities of the local

[0:12:07] Voice 7: trust committee can be included for discussion during a protocol meeting i'm wondering if we

[0:12:13] Voice 7: could delete that it kind of i'm sure somebody said it but um can we just make it a little more

[0:12:22] Voice 7: a statement to the effect that the islands trust committee will discuss

[0:12:31] Voice 7: discuss um dwelling definitions and priorities with the sunshine coast regional district at the

[0:12:39] Voice 7: upcoming protocol meeting all

[0:12:43] Trustee Patrick (probable): right i'm going to give lisa a moment to catch that lisa if you

[0:12:47] Trustee Patrick (probable): caught that please let me know i

[0:12:50] Voice 6: have that chair patrick

[0:12:51] Trustee Patrick (probable): thank you super thank you very much

[0:12:54] Trustee Patrick (probable): thanks

[0:12:54] Voice 7: lisa and um i don't have any other comments so can we

[0:13:00] Trustee Patrick (probable): thank you approve the minutes as amended

[0:13:02] Trustee Patrick (probable): through general consent excellent um we also have the advisory planning commission minutes

[0:13:11] Trustee Patrick (probable): for our information on page 16 and moving on we've got the follow-up action list on page 20

[0:13:21] Trustee Patrick (probable): item 8.1 um i'll look to staff first is there anything from the follow-up action list that you

[0:13:27] Trustee Patrick (probable): need to bring to our attention i

[0:13:32] Planner McCargar (probable): did want to just do a little follow-up um on so following the

[0:13:37] Planner McCargar (probable): June 24th LTC meeting there was an item added to the fuel that requested a staff report

[0:13:47] Planner McCargar (probable): regarding the accessory building regulations and so I just wanted to note that the staff report

[0:13:52] Planner McCargar (probable): was not completed for today's meeting but staff are seeking some clarification on whether this

[0:13:58] Planner McCargar (probable): work should be considered as part of the major project or as a separate minor project. At this

[0:14:03] Planner McCargar (probable): time it's not been resourced as a project and it's a fuel item would only be given we'd only

[0:14:09] Planner McCargar (probable): be able to prepare a really high level summary if the ltc wants to proceed with this preliminary

[0:14:16] Planner McCargar (probable): work we could outline general options for how accessory buildings are regulated under the land

[0:14:21] Planner McCargar (probable): use bylaw identify where islands trust has jurisdiction and flag where responsibilities

[0:14:27] Planner McCargar (probable): Possibilities lie with the Sunshine Coast Regional District or the province.

[0:14:32] Planner McCargar (probable): And then it could, so you do have a November 6th protocol meeting with SCRD.

[0:14:40] Planner McCargar (probable): So there's, that item would be on the agenda, but just wanted to be clear that this fuel

[0:14:45] Planner McCargar (probable): item would not be a detailed policy review.

[0:14:49] Planner McCargar (probable): And so I was just looking to the LTC for a little bit more direction on what was intended

[0:14:54] Planner McCargar (probable): with that item.

[0:14:57] Trustee Patrick (probable): Go ahead, Trustee Stanford.

[0:15:00] Voice 7: Yes, thank you.

[0:15:02] Voice 7: I think that was a very definite response to a situation that was arising on Gambier.

[0:15:11] Voice 7: I do see the value in a very high-level sort of outline that people can refer to

[0:15:19] Voice 7: as to where the authorities lie um and and what the issue is why it's a bit confusing um and then

[0:15:29] Voice 7: it just provides a bit of clarity and then i think it would be up to the committee to decide from

[0:15:34] Voice 7: there does that fit within the major project the ocp renewal or um does it require its own

[0:15:44] Voice 7: project process so that does that give you enough um direction uh planner mccarver i

[0:15:53] Planner McCargar (probable): think so i can

[0:15:54] Planner McCargar (probable): aim to do something for the november ltc meeting and like yeah i think like you've said and like

[0:16:01] Planner McCargar (probable): i kind of highlighted it would just be a very high level summary and then we can kind of go

[0:16:06] Planner McCargar (probable): from there if we need to do more deeper dive when

[0:16:10] Trustee Patrick (probable): is the protocol meeting scheduled with

[0:16:12] Trustee Patrick (probable): it's

[0:16:13] Planner McCargar (probable): tentatively scheduled as far as i know for november 6th

[0:16:16] Trustee Patrick (probable): yeah okay go ahead would there be

[0:16:21] Voice 7: any value to be having that document available um for the protocol meeting or does it need to

[0:16:27] Voice 7: go through the committee for publication first uh

[0:16:33] Planner McCargar (probable): typically we would put it on the agenda first

[0:16:38] Planner McCargar (probable): First, I can check with RPM JAMRA to see if it's just a memo, if that can just go out to the LTC prior to being on an agenda or not, so that you had it before your November 6th meeting, so I could get back to you on that.

[0:16:52] Voice 7: Okay, yeah, I think it would have a value to our discussion with the SCRD at that opportunity.

[0:17:00] Trustee Patrick (probable): Yeah. And I think if that could be somewhat of the lens of the preparation for that document is to help be prepared for that meeting to, you know, we

[0:17:10] Trustee Patrick (probable): don't need to work the solution, but we need to identify is, you know, is there more work for the Allens Trust to do or for this local trust committee to do? Or does some of this work fall on the Sunshine Coast Regional District?

[0:17:24] Trustee Patrick (probable): Yeah,

[0:17:26] Voice 7: and I do think the intent from the previous meeting was they saw an opportunity for discussion, community discussion through the official community plan project, given there was desires to see some kind of flexibility of the, to have accessory buildings prior to principal dwelling permits.

[0:17:52] Voice 7: permits. So the community is interested in seeing the pros and cons of that. If there's any way I

[0:17:59] Voice 7: can provide more background so it's not impactful on staff. If I could be sent in the right direction

[0:18:08] Voice 7: because I think this will continue to come up especially on Gambier and I think there's an

[0:18:14] Voice 7: opportunity with the OCP to make some changes. So barring seeing the report, to me, that's the

[0:18:24] Voice 7: overall intent from June, from the June meeting. So I think we're good.

[0:18:32] Trustee Patrick (probable): All right. Are there any

[0:18:33] Trustee Patrick (probable): other questions then from you on the

[0:18:37] Trustee Patrick (probable): follow-up action list?

[0:18:38] Voice 7: From the fuel, the only other thing

[0:18:41] Voice 7: is um um is we've got a target date for the pdf maps for groundwater recharge um and it says in

[0:18:54] Voice 7: progress i'm just wondering if um if we have any more information that i can extend to the public

[0:19:02] Voice 7: about when we're expecting to see some more information on that so

[0:19:11] Planner McCargar (probable): i did reach out to uh

[0:19:14] Planner McCargar (probable): freshwater specialist William, just at the end of August. And he said they are working through

[0:19:24] Planner McCargar (probable): the Freshwater Atlas project this calendar year and will be considering the role of the PDF maps,

[0:19:29] Planner McCargar (probable): how Sound Islands will be the case study for those maps. There's been consistent movement on this

[0:19:36] Planner McCargar (probable): now that they're still working on some technical and logistical challenges to have the groundwater

[0:19:42] Planner McCargar (probable): water data uploaded um but it's being supported by a spatial consultant contract so there is

[0:19:51] Planner McCargar (probable): progress being made um but that yeah that's that's the update that i have so far okay

[0:19:58] Planner McCargar (probable): so they're working

[0:20:00] Planner McCargar (probable): through working through some challenges we're working with a consultant

[0:20:02] Planner McCargar (probable): and have this

[0:20:04] Voice 7: calendar year study

[0:20:05] Planner McCargar (probable): yeah okay um great

[0:20:10] Voice 7: thank you any

[0:20:12] Trustee Patrick (probable): other questions on the

[0:20:13] Trustee Patrick (probable): follow-up action list no

[0:20:14] Voice 7: yeah

[0:20:15] Trustee Patrick (probable): all right then um we're going to keep moving forward um we're into

[0:20:22] Trustee Patrick (probable): the applications and referrals we have one referral item 10.1 uh page 24 go ahead right

[0:20:29] Voice 7: here patrick um the advisory planning commission has um some detailed uh minutes are we going to

[0:20:37] Voice 7: to discuss that as part of

[0:20:38] Voice 7: we can um project was is that what we can do with that generally that's

[0:20:43] Trustee Patrick (probable): how if you'd like to that's how i i

[0:20:46] Voice 7: think so use them that's all no

[0:20:49] Trustee Patrick (probable): i i always intend to refer back

[0:20:51] Trustee Patrick (probable): to them when we're um when we're in discussion if that's okay thank

[0:20:55] Trustee Patrick (probable): you okay so um back to the

[0:21:00] Trustee Patrick (probable): referral for uh it's uh the draft policy statement that i referred to earlier in my report uh is

[0:21:07] Trustee Patrick (probable): is accompanied by a draft bylaw, number 183.

[0:21:11] Trustee Patrick (probable): This is a referral that has come

[0:21:13] Trustee Patrick (probable): to the local trust committee.

[0:21:15] Trustee Patrick (probable): I can tell you how Gabriela dealt with it last week,

[0:21:17] Trustee Patrick (probable): because I think that's probably helpful.

[0:21:20] Trustee Patrick (probable): They have a community information meeting

[0:21:22] Trustee Patrick (probable): that will be coming up,

[0:21:23] Trustee Patrick (probable): which I think we probably have somewhat of the sort here.

[0:21:27] Trustee Patrick (probable): What we did was we passed a resolution

[0:21:31] Trustee Patrick (probable): setting it to the November local trust committee meeting

[0:21:35] Trustee Patrick (probable): to come back after the local trustees have an opportunity to hear what their local community

[0:21:40] Trustee Patrick (probable): has to say, to review any of the comments that come into Islands 2050 that are relevant to

[0:21:46] Trustee Patrick (probable): Gabriel Island. So the idea here is for our response is to really look at the policies

[0:21:51] Trustee Patrick (probable): from the Gambier-Keats perspective. How do the policies show up here? Is there a policy that

[0:22:00] Trustee Patrick (probable): could be maybe, oh, I forgot that Jason's here, but I'll let him speak in a moment.

[0:22:05] Trustee Patrick (probable): you know, how policies show up. And he'll have the answer to when Gambier's things are.

[0:22:13] Trustee Patrick (probable): Or if there's missing policies that would be beneficial to Gambier Keats. And that's so that

[0:22:18] Trustee Patrick (probable): we can really make sure the referral comes back from that perspective. And sorry, staff member

[0:22:25] Trustee Patrick (probable): Jason Yeomans is here. He is our staff that's heading up the Trust Policy Statement Project.

[0:22:32] Trustee Patrick (probable): And please, over to you.

[0:22:36] Voice 3: Good morning, Chair Patrick.

[0:22:37] Voice 3: and Gambier trustees. I missed the first part of your preamble there, Trustee Patrick or Chair

[0:22:43] Voice 3: Patrick, but it sounded quite accurate as to what's being sought with these policy statement

[0:22:49] Voice 3: referrals to all of the local trust committees. I'm not sure if you have any specific questions

[0:22:55] Voice 3: for me today, but maybe just a couple of things that I will identify is that I believe that in

[0:23:01] Voice 3: the referral form that your local trust committee received, it suggested that there was a deadline

[0:23:06] Voice 3: line of October 14th by which you need to submit your referral response. That is not in fact the

[0:23:11] Voice 3: case because as we realized afterwards, local engagement events taking place throughout the

[0:23:16] Voice 3: Islands Trust area were going to be happening throughout October and November and potentially

[0:23:20] Voice 3: even into December, thereby making it rather difficult to respond based on what you hear

[0:23:25] Voice 3: from your constituents by that October 14th date. The window of engagement that Trust Council has

[0:23:31] Voice 3: as assigned to this project for this phase, is open essentially until February the 6th.

[0:23:36] Voice 3: So that is the hard and fast deadline, though, of course, our preference would be that you have your referral response into us as quickly as possible.

[0:23:45] Trustee Patrick (probable): My question to you was, I didn't have it at my fingertips, what was requested for the Gambier-Keats area and the dates, anything associated with that?

[0:23:54] Trustee Patrick (probable): Sure,

[0:23:54] Voice 3: absolutely. So Gambier Island has requested a community information meeting on the same day as it's what I presume is your next local trust committee meeting, which is November the 25th.

[0:24:08] Voice 3: I gather, given the distributed nature of Gambier Island community members, that it will be an online event, an online open house.

[0:24:17] Voice 3: staff will be making a presentation and then be available to answer any

[0:24:21] Voice 3: questions that that may arise and then we can sort of segue from that into a

[0:24:25] Voice 3: more traditional town hall if folks who attend have things that they want to say

[0:24:30] Voice 3: directly to the local trust committee based on what they've heard or their own

[0:24:34] Voice 3: reading of the new policy statement itself one sort of somewhat outstanding

[0:24:41] Voice 3: question that if you are able to answer for me now might be helpful would you

[0:24:45] Voice 3: You prefer that this community information meeting take place within the usual time of your local trust committee meeting.

[0:24:53] Voice 3: So I gather your local trust committee meetings usually kick off at 10.

[0:24:56] Voice 3: So we could do it for an hour from 10 to 11, or it could be sort of earlier if that's the preference, or it could be later if that's the preference.

[0:25:04] Voice 3: Just wondering about when you might like this to occur.

[0:25:06] Voice 3: And if my fellow staff folks from the Islands Trust have any observations about that, please share that too.

[0:25:13] Trustee Patrick (probable): Go

[0:25:14] Voice 7: ahead, Trustee Stanford.

[0:25:15] Voice 7: um one of the ongoing comments for gambier keats area is that our meetings are always during

[0:25:25] Voice 7: office hours and i'm hoping that maybe this is an opportunity to have a an evening meeting

[0:25:32] Voice 7: um and i would like to see it separate from the the local trust committee uh given that you know

[0:25:39] Voice 7: know we we have a very precise flow to how our meetings go this i see is is much more open to

[0:25:49] Voice 7: people making comments um so my preference would be an evening um webinar webinar style

[0:25:58] Voice 7: um where people can can make comments okay

[0:26:03] Voice 9: scribbling

[0:26:11] Voice 3: some notes here the

[0:26:16] Trustee Patrick (probable): details on the

[0:26:16] Trustee Patrick (probable): the date and time will have to come or is there more direction you would need from us Jason for

[0:26:24] Trustee Patrick (probable): that no

[0:26:25] Voice 3: I mean I think we can we can make do with that and then um and then organize around that

[0:26:30] Voice 3: accordingly I mean we already knew that you you have elected to hold something on on uh November

[0:26:36] Voice 3: the 25th and yeah just um and

[0:26:39] Voice 7: and so look looking at this just to add so looking at this because we

[0:26:44] Voice 7: my preference would be to separate it out um and have an evening option then it isn't required to

[0:26:51] Voice 7: be on november 25th but um if there's a way of fitting it in around that time around that date

[0:26:58] Voice 7: i think that would be beneficial um so if it works with staff then um that would be a way of doing it

[0:27:05] Voice 7: okay

[0:27:06] Voice 3: thank you trustee stamford um then the only other i mean i don't even think it was necessarily

[0:27:12] Voice 3: necessarily a question per se because your direction had been clear that you were looking

[0:27:16] Voice 3: for a mail out uh to gambier residents notifying them um of this event and we're happy to provide

[0:27:23] Voice 3: that okay

[0:27:24] Voice 6: thank you yeah i mean

[0:27:26] Voice 3: most likely we'll just do it sort of postcard style

[0:27:29] Voice 3: and

[0:27:31] Voice 7: and i will i as i've done before um a few days ago send it out to our community list which is

[0:27:39] Voice 7: is quite um extensive it's a approaching a thousand people right now and it's very it's

[0:27:46] Voice 7: kept up so it's it's clear and concise and people trust it so um it all this information goes out

[0:27:54] Voice 7: to that as well

[0:27:55] Voice 3: okay that's great that'll

[0:27:57] Voice 3: be one

[0:27:58] Voice 7: of my questions is as um because i've already

[0:28:01] Voice 7: sent out some communication material about this asking for input how would the ltc receive

[0:28:08] Voice 7: comments from our constituency back so that we have something to work with? How do you see that

[0:28:17] Voice 7: coming back to the LTC?

[0:28:21] Voice 3: Well, I think they either sort of speak at an open meeting, right, and where

[0:28:26] Voice 3: you can receive it verbally, or if they have written feedback, they would probably email

[0:28:30] Voice 3: your local trust committee email address. If

[0:28:35] Voice 7: they have Gambier specific

[0:28:36] Voice 3: comment or commentary.

[0:28:39] Voice 7: So the survey, I haven't looked at it yet, but the survey itself does not ask for LTC area?

[0:28:47] Voice 7: It does, but

[0:28:48] Voice 3: the survey doesn't close until February the 6th.

[0:28:52] Voice 7: Okay. Because it would be, as we go into the community information meeting, it would be nice to know if we have had any feedback and in any direction that we may be seeing from those comments from the local trust committee, rather than going in blind each time.

[0:29:12] Voice 7: And

[0:29:13] Voice 3: we may be able to do some preliminary analysis, at least to find out what, you know, sort of tell you how many people have identified Gambier-Keats as being the local trust area sort of closest to their heart.

[0:29:28] Voice 3: But I doubt we'll have the opportunity to provide you with any sort of analysis of the responses that we've received.

[0:29:35] Voice 3: Okay.

[0:29:37] Voice 7: So from now on, what I'll do is any communication I put out about this, I will also ask that they copy myself or Trustee Bernardo or Chair Patrick, their comments if they're comfortable with that, because then that just helps us see the direction of conversation.

[0:30:00] Trustee Patrick (probable): Well, thank you. These are good questions. Ones I raised directly with Jason as well, following Gabriela, because it is important if we're going to have this lens, we need to be able to see what people are saying in the various means, because we're inviting people to participate in many ways. So it'll be a bit of a data hunting exercise, but I think we can do it.

[0:30:21] Trustee Patrick (probable): I guess my question to staff is, we know we have the next meeting in November.

[0:30:28] Trustee Patrick (probable): What's the following meeting after that?

[0:30:30] Trustee Patrick (probable): Do we, I just don't have that at my fingertips.

[0:30:32] Trustee Patrick (probable): Who has that date of when the next meeting is after November 25th?

[0:30:39] Voice 7: Nobody has it at their fingertips.

[0:30:41] Planner McCargar (probable): I do not have it at my fingertips.

[0:30:42] Trustee Patrick (probable): No, none of us do.

[0:30:43] Trustee Patrick (probable): Oh, there's Marlis McCarter.

[0:30:45] Trustee Patrick (probable): Go ahead.

[0:30:46] Planner McCargar (probable): Sorry, you were just looking for the next meeting after November 25th?

[0:30:50] Trustee Patrick (probable): That's correct.

[0:30:50] Trustee Patrick (probable): Correct.

[0:30:52] Planner McCargar (probable): Lisa, do you, do you have that? Have they been scheduled yet?

[0:30:56] Voice 6: They've been scheduled to March. I'm just looking, um,

[0:31:00] Voice 6: the next Gambier meeting after December is January 27th.

[0:31:05] Trustee Patrick (probable): January 27th. So just in the nick of time. Um,

[0:31:09] Trustee Patrick (probable): so I guess I'd look to trustee Stanford, um, or I'd also look at staff. Uh,

[0:31:14] Trustee Patrick (probable): well, I guess it's pretty much the same staff that we had at Gabriola. Um,

[0:31:17] Trustee Patrick (probable): Did you want a resolution of when to bring this back forward to trigger the local trust committee to have a conversation and respond to the referral?

[0:31:27] Trustee Patrick (probable): And I'll look to Trustee Stamford as to the comfort for the dates on that.

[0:31:36] Voice 7: Yeah, I mean, it does bring up a few operational questions.

[0:31:41] Voice 7: It depends on when we have our CIM.

[0:31:45] Voice 7: am uh if we're going to have our rcm the day of our local trust committee meeting then we can't

[0:31:52] Voice 7: really respond to um the question being asked of the ltc and again that comes back to we don't know

[0:32:00] Voice 7: what our community is saying if we don't get to see um anything pulled out from the survey that

[0:32:07] Voice 7: It relates to our local community.

[0:32:12] Voice 7: So I'm not sure how to answer that question.

[0:32:15] Voice 7: It looks like just about the way the dates are,

[0:32:18] Voice 7: we're going to have to make this determination in our January meeting.

[0:32:23] Voice 7: That's the only logical point that we can send the referral back with any

[0:32:29] Voice 7: kind of informed decision.

[0:32:36] Trustee Patrick (probable): I guess I'll look to staff.

[0:32:37] Trustee Patrick (probable): did you want a resolution for us to request this come back on that yeah

[0:32:44] Voice 3: perhaps a resolution to

[0:32:46] Voice 3: defer consideration uh of a referral response to the policy statement bylaw until your i forget

[0:32:52] Voice 3: what the date was january 2026 meeting

[0:32:55] Voice 7: okay so i move that the gambier island local trust committee

[0:33:00] Voice 7: committee uh defer the um bylaw referral policy statement by law bylaw number 183

[0:33:09] Voice 7: decision until our january um is that 27th i think so

[0:33:19] Voice 7: well january 27th 2026 local trust

[0:33:23] Voice 7: community well let lisa did you

[0:33:28] Voice 7: catch

[0:33:29] Trustee Patrick (probable): that that's affirmative chair patrick i have that

[0:33:33] Trustee Patrick (probable): Thank you so much. I will second that motion. Is there any discussion?

[0:33:40] Voice 7: It makes it very tight. But I guess we just have to see how the input unfolds. And I will certainly

[0:33:50] Voice 7: try and make this front and center on the islands in the in-house out to make sure we do get an

[0:33:58] Voice 7: an active response so all

[0:34:01] Trustee Patrick (probable): right if there's no further discussion i'll call the vote all those

[0:34:05] Trustee Patrick (probable): in favor yes that carries all right well thank you very much jason and we look forward to the

[0:34:12] Trustee Patrick (probable): next steps and uh and hearing from uh the public in the gambier keats area on the response to this

[0:34:19] Trustee Patrick (probable): referral thank you

[0:34:20] Voice 3: thank you chair patrick and trustee stanford um maybe i'll just note briefly

[0:34:24] Voice 3: that once we do develop uh the mailer to gambier keats residents we'll share that informally with

[0:34:31] Voice 3: you via email for for any feedback that you might have thank you all

[0:34:36] Trustee Patrick (probable): right i'm going to keep on

[0:34:38] Trustee Patrick (probable): moving then we have item 11.1 um staff report on the gambier community planned land use bylaw

[0:34:51] Trustee Patrick (probable): targeted review and this will be up planner zubinik or

[0:34:59] Voice 4: do you thank you so originally we had

[0:35:04] Voice 4: and how's my audio just before i get started perfect good thank you we had hoped that we

[0:35:10] Voice 4: would have a more fulsome report and package of draft engagement materials ready for you but

[0:35:17] Voice 4: you did have an apc meeting last week and i'll be reporting back on and i can just share my screen

[0:35:23] Voice 4: to show the recommendations that were made.

[0:35:26] Voice 4: They were sent to the Local Choice Committee by email.

[0:35:30] Voice 4: Just a heads up for your discussion this morning.

[0:35:37] Voice 4: So the Advisory Planning Commission reviewed draft engagement outreach material

[0:35:42] Voice 4: that staff had worked on and decided to make the following recommendations

[0:35:48] Voice 4: to the LTC that you hold a special meeting in advance of your November meeting

[0:35:54] Voice 4: to review the Squamish Nation recommendations which we've now received for both the development

[0:36:01] Voice 4: shoreline development permit area which you've already we've seen the draft of so they have

[0:36:06] Voice 4: provided comments staff comments on that draft and they've also worked with myself on looking

[0:36:14] Voice 4: and reviewing at a potential draft heritage conservation area for Gambier which was part

[0:36:18] Voice 4: part of their original recommendations from our engagement

[0:36:21] Voice 4: that we did with the staff.

[0:36:24] Voice 4: So that has not yet been presented

[0:36:25] Voice 4: to the local trust committee

[0:36:27] Voice 4: and the APC concurred with staff

[0:36:31] Voice 4: that that information is likely very relevant

[0:36:35] Voice 4: to further consideration of engagement

[0:36:37] Voice 4: because it felt that the scope of public engagement

[0:36:41] Voice 4: at this time was still too ambiguous and open

[0:36:44] Voice 4: and not targeted on specific changes to the OCP

[0:36:48] Voice 4: or the land use bylaw so without a draft even though we have a draft development permit area

[0:36:54] Voice 4: which seemed to be the most you know potentially interesting change for for people to comment on

[0:37:01] Voice 4: that the other potential changes would be relevant for engagement and more suitable for our fulsome

[0:37:08] Voice 4: engagement in the future and so that the focus should be on preparing those drafts having the

[0:37:13] Voice 4: a local trust committee comfortable with those drafts, having them reflect engagement comments

[0:37:18] Voice 4: received to date, and then considering public engagement on those drafts. So that's the first

[0:37:26] Voice 4: recommendation from the APC. The second was to not proceed with the planned fall engagement on

[0:37:34] Voice 4: the community with APC members leading small discussion groups with eight to ten people,

[0:37:40] Voice 4: with a survey that going out to the general public and having comments presented back to

[0:37:46] Voice 4: the local trust committee this winter or late fall in a community information meeting so

[0:37:54] Voice 4: staff is concurring with these recommendations to pause the public engagement because of the

[0:38:00] Voice 4: high potential risk of confusion about what is being presented or asked without the drafts

[0:38:07] Voice 4: being presented beyond just the development permit area that we currently have for discussion.

[0:38:14] Voice 4: So the logical sequence that was discussed appeared to be that you, as a local trust

[0:38:21] Voice 4: committee, consider Squamish Nation staff's comments on the shoreline development permit

[0:38:27] Voice 4: area and decide if that draft as presented with those suggested revisions be incorporated

[0:38:34] Voice 4: incorporated into the actual amending bylaw language that could then go out to the community

[0:38:41] Voice 4: for comment so other changes to the ocp and land use bylaw are predominantly policy related

[0:38:49] Voice 4: contextual background for squamish nation acknowledgement the heritage conservation

[0:38:55] Voice 4: area would be a first discussion point for the ltc as well as to whether or not you're willing to

[0:39:00] Voice 4: and interested in incorporating a tool such as that into a draft OCP and land use bylaw for

[0:39:07] Voice 4: community engagement and discussion so staff are suggesting so before I go on to staff

[0:39:14] Voice 4: recommendations the third APC recommendation was related to and I wasn't at the meeting when this

[0:39:22] Voice 4: one was forwarded or when this recommendation was made but the APC is concerned about electronic

[0:39:30] Voice 4: meeting capacity, and this has been up for discussion a number of times, and you have

[0:39:36] Voice 4: received a comprehensive staff report from Planner McCarver on this matter related to why we currently

[0:39:43] Voice 4: can't create or amend your APC bylaw to allocate and allow for these meetings to be conducted

[0:39:53] Voice 4: entirely electronically. So we're well aware this is a very unique situation for Gambia.

[0:39:57] Voice 4: So those were the three recommendations that came out of the APC meeting last week. And that's why your agenda package today is deficient of that engagement package because staff felt we pulled that off, knowing that we also could not recommend advancement with that if your APC wasn't willing to and comfortable with survey questions,

[0:40:23] Voice 4: with running small community discussion groups that didn't focus on a structure of policy

[0:40:33] Voice 4: and regulatory changes based on all the engagement that's been done to date already.

[0:40:38] Voice 4: And they acknowledge that there was engagement conducted in 2022, despite the level of comfort

[0:40:45] Voice 4: with that engagement.

[0:40:46] Voice 4: And the results of that, that there is still a body of understanding of what types of potential amendments could be considered and the local trust committee should be making that decision about what you're comfortable with sending out to the community in draft bylaw form.

[0:41:04] Voice 4: Are there any questions about these three recommendations before I go on to staff comments for options to advance your project?

[0:41:13] Trustee Patrick (probable): Go ahead, Trustee Stanford.

[0:41:15] Trustee Patrick (probable): Yeah,

[0:41:16] Voice 7: I mean, I don't really know where to start. There's just so much overlapping activity here. First of all, we're talking about engagement from 2022. Well, that engagement was to look at topics of interest and provide general feedback.

[0:41:37] Voice 7: back. It's hard to comment on what the EPC is recommending when I don't know what it is

[0:41:46] Voice 7: that's being considered from the Squamish Nation. So I don't have a lot of information

[0:41:53] Voice 7: to counteract any of these recommendations. I am really concerned that we continue to delay

[0:42:01] Voice 7: public engagement. That does seem to be one of the biggest criticisms that I'm hearing about this

[0:42:07] Voice 7: process. On the other hand, there is so much other things going on that feed into an appropriate

[0:42:16] Voice 7: engagement for the Gambier OCP that, I mean, I'm getting confused as to what is going where,

[0:42:27] Voice 7: whether it's policy statement engagement, whether it's OCP engagement, or whether it's the New

[0:42:34] Voice 7: Brighton doc engagement, which is run by the SCRD. They're all interacting together. They all

[0:42:43] Voice 7: have an impact on this. And yet there isn't a clear way for me to get this information out to

[0:42:53] Voice 7: the public. So despite my strong reservations to continue to delay engagement, I think I do have

[0:43:04] Voice 7: have to follow the recommendations of the commission in that we need to have super clear

[0:43:13] Voice 7: structured information going out to the communities so they know exactly what is being looked at.

[0:43:20] Voice 7: The other issue I have is a possibility that, again, given the greater context of the house

[0:43:29] Voice 7: sound area that um recommendations from squamish nation will be seen as fait accompli if we do the

[0:43:39] Voice 7: recommendation or if we wait and not get community information first um somehow again it's how that

[0:43:49] Voice 7: communication is put out to really be clear that Squamish Nation has their input and the public has

[0:44:01] Voice 7: their input too and that they have a place in this. So those are sort of my general concerns,

[0:44:09] Voice 7: but I can't really speak to specifics because I haven't seen the recommendations.

[0:44:13] Voice 7: recommendations, there isn't a report to respond to. I'm wondering if it would be advisable to

[0:44:20] Voice 7: have some kind of special meeting between now and November 24th to try and just specifically focus on

[0:44:28] Voice 7: the recommendations from Squanish Nation.

[0:44:32] Voice 4: Yeah, so through the chair, nobody has seen

[0:44:35] Voice 4: the recommendations because staff have just received them. And so we've been waiting for that

[0:44:40] Voice 4: over the course of the summer, and we were quite hopeful that we would have had this

[0:44:44] Voice 4: to you by your September meeting, but we were not able to. The LTC has requested instead that we

[0:44:50] Voice 4: focus on public engagement, creating a public engagement package, survey questions, working

[0:44:56] Voice 4: with the APC. So this was directed by the local trust committee to really do that piece. Despite

[0:45:02] Voice 4: the fact that we don't have draft bylaws, we have a portion of potential draft bylaw, which is the

[0:45:08] Voice 4: the most interesting for your community members to comment on, but without the full scope of

[0:45:17] Voice 4: potential changes being presented in the format of a draft bylaw, it seems that it would be

[0:45:24] Voice 4: confusing to your constituents and potentially not helpful and a waste of time. So it felt like

[0:45:32] Voice 4: Like there's a return back to the original recommendations in 2024 of staff to draft the language for the OCP and LUB, present those to the local trust committee in their entirety based on the Squamish Nation Staff Engagement Summary Report as a starting point.

[0:45:51] Voice 4: That was the original recommendation.

[0:45:53] Voice 4: Yeah.

[0:45:54] Voice 4: Late 2023, 2024.

[0:45:55] Voice 4: 24 despite the fact that yes your community has to weigh in on this but that has to be the starting

[0:46:01] Voice 4: point because this entire project was grounded in reversing the order in which the project is

[0:46:07] Voice 4: delivered which is grounding it in the nation's interests presenting that to the community as

[0:46:14] Voice 4: part of your action towards reconciliation communicating that with confidence that this

[0:46:18] Voice 4: is the role of the local trust committee and that there is of course an opportunity for the public

[0:46:25] Voice 4: like to have to speak to this and to present and to be a part of any potential changes but that the

[0:46:31] Voice 4: starting point was not going to be the way we've done all our land use planning in the past which

[0:46:36] Voice 4: was strictly with the community and then referring to the nations yeah because that hasn't worked

[0:46:41] Voice 4: and

[0:46:42] Voice 7: so we were yeah

[0:46:43] Voice 4: this project was intentionally designed to be different and it's really not

[0:46:48] Voice 4: worked in that way it's it's just been muddled and delayed and delayed so staff acknowledged that and

[0:46:53] Voice 4: And so in response to this today, I'm presenting a few recommendations is that you do pause the public engagement on the targeted amendments to the OCP and land use bylaw.

[0:47:04] Voice 4: Again, these are targeted amendments. It's not a complete overhaul of your official community plan.

[0:47:10] Voice 4: That's not what the project charter is necessarily looking at doing, even though we do want to format the OCP slightly differently so that it's modernized.

[0:47:18] Voice 4: until the local trust committee reviews the most recent engagement comments from the Squamish

[0:47:23] Voice 4: nation staff which we just received on the draft shoreline development permit area and that's a

[0:47:28] Voice 4: draft that you've already reviewed and a new heritage conservation area draft which the LTC

[0:47:35] Voice 4: has not seen a draft of because staff have been working with them on that and that we present that

[0:47:40] Voice 4: to you in a comprehensive staff report for your November 25th regular business meeting your agenda

[0:47:46] Voice 4: And from what we can tell, does not seem to be overly subscribed for that meeting.

[0:47:51] Voice 4: My availability between now and mid-October is completely limited, if not unavailable.

[0:47:57] Voice 4: So my ability to present anything before the end of October and anyone else to step in just doesn't seem like that could be feasible.

[0:48:05] Voice 4: And that the Advisory Planning Commission's concerns about electronic meetings that we forward a copy of the report that Planner McCarter did for you in 2024, so that it clarifies for all ABC members, current and future, what the logistical and legislative obstacles are for us to accommodate their request, because we absolutely understand it.

[0:48:31] Voice 4: but you've been advised of the limited options, even though we thought we had some

[0:48:35] Voice 4: opportunities to amend the ABC bylaw. We understand we currently do not. So these are

[0:48:42] Voice 4: the two recommendations that I'm bringing forward for your discussion today. And I'm happy to take

[0:48:47] Voice 4: any questions that you have. I also can speak just if you wanted to, for me to just generally

[0:48:53] Voice 4: summarize some Squamish Nation comments about these two pieces that I'll be reporting back on.

[0:48:59] Voice 4: and I'm happy to do that as well. So there's no surprises. Yes.

[0:49:04] Trustee Patrick (probable): Yes. I'd

[0:49:06] Voice 4: be good. That's great. So

[0:49:12] Voice 4: they provided preliminary comments on the shoreline development permit area. The way I

[0:49:18] Voice 4: presented it was the way you received it in your agenda package and the way that the advisory

[0:49:23] Voice 4: planning commission members reviewed it. So they're requesting a minimum 30 meter buffer

[0:49:29] Voice 4: offer as part of the development permit area or area of um for the application for the DPA but

[0:49:38] Voice 4: would prefer that the local trust committee start with 50 meters they're emphasizing that the

[0:49:42] Voice 4: shoreline protection measures for Gambia are essential for both ecological and cultural values

[0:49:48] Voice 4: cultural values not limited to indigenous but also residential cultural values they are stressing the

[0:49:54] Voice 4: need to avoid those harmful shoreline modifications and prioritizing soft shore approaches ensuring

[0:50:00] Voice 4: docks and access structures are protecting sensitive habitats like eelgrass which they

[0:50:07] Voice 4: recognize is a species of significance for them on gambier despite concerns from some members

[0:50:14] Voice 4: of the community that that doesn't exist it does exist in the shore for sure areas of gambier they

[0:50:20] Voice 4: They also highlighted the importance of integrating Squamish cultural interests like language, place naming, and aligning shoreline protection with long-term climate resilience and land stewardship objectives.

[0:50:32] Voice 4: So I would be presenting a comprehensive report with that level of detail potentially at your November meeting.

[0:50:39] Voice 4: the heritage conservation area draft they were really interested and excited about because

[0:50:45] Voice 4: it could potentially address their serious concerns about a 200 meter buffer around all

[0:50:50] Voice 4: fresh water and the and the foreshore area needing a higher level of assessment and review before any

[0:50:58] Voice 4: land alterations are conducted and so this is of course a concern across their entire territory

[0:51:04] Voice 4: And they're looking to work with local governments who are willing to incorporate whatever tools they can to help them have this level of comfort that this land alterations within these 200 meter buffers of these significant cultural features and landscapes are being held to a higher standard and that more information is available at the time that those alterations are being proposed to evaluate what, if any, mediation or remediation is required.

[0:51:35] Voice 4: and yeah they're excited to see what implementation or appetite for implementation there is from the

[0:51:44] Voice 4: local trust committee so that's just a summary if you have any questions I'll try to address

[0:51:49] Voice 4: those in the report for your next meeting

[0:51:52] Trustee Patrick (probable): questions go ahead for

[0:51:55] Voice 7: me no I think this is

[0:51:57] Voice 7: all in line with what I was expecting to hear from them so the detail will be interesting to

[0:52:04] Voice 7: you see, but I don't have specific questions about their response. Again, I keep going back to

[0:52:10] Voice 7: how best to frame a public strategy for these as we move forward. Again, I feel like we're

[0:52:23] Voice 7: holding off engagement. And I recognize the reasons why it's just there are bigger

[0:52:32] Voice 7: bigger, um, um, trends that are impacting how I communicate this, this project. And, um, I'm

[0:52:43] Voice 7: really hoping there'd be some kind of, um, communication about the Squamish land agreement

[0:52:50] Voice 7: with the province and how it has an, any impact on, on the community. There's a lot of confusion

[0:53:00] Voice 7: about it. There's a lot of questions about it. And then it all feeds into the new Brighton Doc

[0:53:09] Voice 7: relationship. And again, the language in the policy statement. So all these trends are impacting how

[0:53:19] Voice 7: I'm able to communicate. And maybe it's best that I try and talk to somebody offline about strategies

[0:53:26] Voice 7: on how I can be as clear as possible

[0:53:29] Voice 7: so that the background is there

[0:53:32] Voice 7: once these recommendations are made public.

[0:53:37] Voice 7: Because putting them out cold,

[0:53:39] Voice 7: I think would be difficult for me

[0:53:43] Voice 7: to be able to manage communications-wise.

[0:53:49] Voice 7: So those are the kinds of things

[0:53:51] Voice 7: that I'm trying to get my head around.

[0:53:53] Voice 7: It's not so much the actual information.

[0:53:57] Voice 7: It's how we provide the very necessary background to a complex and changing scenario with First Nations.

[0:54:09] Voice 7: So any suggestions or ways to move with this?

[0:54:16] Voice 7: I saw your recommendations, but any comments I'd appreciate.

[0:54:20] Voice 7: through

[0:54:26] Voice 4: the chair i think that was directed at me yes i

[0:54:30] Voice 7: i don't know it's just directing

[0:54:32] Voice 7: at everybody i i'm really um yeah i'm feeling fairly stuck um and it is a single trustee

[0:54:43] Voice 7: which is unusual um but it is what i'm noticing on this island it is the gambier ocp so before

[0:54:55] Trustee Patrick (probable): Before Planner Zupanek responds, I'm wondering if there's a third resolution to your recommendations today about communications that we would request you to have a communication strategy prepared prior to the release of the agenda package or in tandem with the release of the agenda package.

[0:55:16] Trustee Patrick (probable): Because I do hear, Trustee Stanford, when draft bylaws show up in an agenda package, they're public, they're out. And now others may put information or their understanding or that's what gets out. That's the message that goes out.

[0:55:34] Trustee Patrick (probable): So it's important that if we're going to put draft bylaws out, that we have a communications that goes with it.

[0:55:40] Trustee Patrick (probable): Where are we in the process? What's happening? What's the next steps?

[0:55:44] Trustee Patrick (probable): When are we going to be engagement? You know, that we that we have some, you know, correct or we're telling the story or managing the communications when it's first out in public.

[0:55:56] Voice 4: So the staff report would definitely incorporate that timeline to show you where we're at at this stage.

[0:56:04] Voice 4: in terms of reporting back to you on a really important piece which was the referral to

[0:56:10] Voice 4: squamish nation we spent an enormous amount of capacity funding to do this work this is part

[0:56:15] Voice 4: of that coming back so i'm reporting back to the local trust committee on work that that you

[0:56:19] Voice 4: directed us to do back in 2022 2023 yep so that piece should not be coming as a surprise the

[0:56:26] Voice 4: project charter clearly articulates the scope of this project is grounding the nation's interests

[0:56:33] Voice 4: and concerns in amendments to the OCP and Land Use By-law.

[0:56:37] Voice 4: So I'm not sure how much more plain language that is,

[0:56:39] Voice 4: is that you had endorsed this project charter

[0:56:41] Voice 4: and the direction to ensure that these amendments

[0:56:45] Voice 4: did reflect the nation's interests and concerns.

[0:56:49] Voice 4: Of course, there's limits to that scope

[0:56:51] Voice 4: of what the LTC needs to consider,

[0:56:53] Voice 4: but that is the foundation of how we move forward

[0:56:58] Voice 4: and why we engage with the nation so deeply

[0:57:02] Voice 4: so that when we came back to you with suggestions for amendments that you were confident

[0:57:09] Voice 4: that these would be supportable and that the community engagement piece

[0:57:15] Voice 4: on those amendments would then either give you know further your confidence and that these

[0:57:24] Voice 4: bylaws are ready for readings and adoption or allow for some additional improvements to be made

[0:57:32] Voice 4: so that that's sort of where we're at but that report in november can absolutely reaffirm you

[0:57:37] Voice 4: know front and center this is where we're at in the project we are still presenting referral

[0:57:43] Voice 4: responses from squamish nation to the local trust committee in anticipation of getting direction

[0:57:47] Voice 4: that you're comfortable with seeing draft bylaw language for the benefit of the whole community

[0:57:53] Voice 4: to speak to that is grounded in these strong principles of cultural heritage protection

[0:58:00] Voice 4: and ecological biodiversity protection, which were echoed in the public engagement

[0:58:05] Voice 4: of 2022 and 2023. These are not divergent issues and interests. These are actually

[0:58:12] Voice 4: very similar, except that the tools that we use could be more regulatory in nature

[0:58:20] Voice 4: than some people would like because policies are just policies they sound great but they don't

[0:58:27] Voice 4: have any teeth until the regulations or or tools like a development permit area are enacted

[0:58:32] Voice 4: otherwise your ocp is just generally speaking about sort of objectives and guidelines but

[0:58:37] Voice 4: there's no actual mechanism to inform better settlement patterns better subdivisions

[0:58:43] Voice 4: higher quality land alterations that respect some of these concerns that have been raised

[0:58:49] Voice 4: for our engagement with the nation trustee

[0:58:54] Trustee Patrick (probable): stanford i

[0:58:56] Voice 7: think we're all personally or from

[0:58:59] Voice 7: a trustee perspective uh that sounds absolutely crystal clear and i'm that is the intent originally

[0:59:07] Voice 7: and i appreciate being reminded of where this sits within the oc ocp project that's clear

[0:59:16] Voice 7: I think I'm going to have to look at alternate resources to try and build a background to other issues that are having impact on my community's ability to respond as clearly and with as much confidence to this specific project.

[0:59:38] Voice 7: Because it's not just about this project, it's about other initiatives that are happening concurrently.

[0:59:47] Voice 7: And it's causing confusion, it's causing possibly distrust, and I don't want this to be part of that problem.

[0:59:57] Voice 7: I'm trying, it's very complicated.

[1:00:00] Voice 7: I think we're all provincially in a place of change

[1:00:04] Voice 7: and working towards a different way of doing things governance-wise.

[1:00:12] Voice 7: And it's trying to place this project within what people perceive

[1:00:18] Voice 7: as bigger trends across the province.

[1:00:22] Voice 7: So I will look at looking for, I will try and find different supports

[1:00:27] Voice 7: to try and frame this prior to the community seeing that report in November.

[1:00:34] Voice 7: Does that make sense?

[1:00:39] Voice 7: And I'm probably talking to Chair Patrick in this particular.

[1:00:43] Trustee Patrick (probable): I'm hearing you, but it shouldn't fall on your shoulders is what I'm trying to say.

[1:00:49] Trustee Patrick (probable): I also hear Planner Zubinik.

[1:00:51] Trustee Patrick (probable): A staff report is written primarily to the local trust committee as the audience.

[1:00:56] Trustee Patrick (probable): and we're used to it.

[1:00:58] Trustee Patrick (probable): We understand it, we receive it,

[1:01:00] Trustee Patrick (probable): we process it in the way we're comfortable

[1:01:03] Trustee Patrick (probable): and we're used to it.

[1:01:04] Trustee Patrick (probable): They land in the general public in a different way.

[1:01:08] Trustee Patrick (probable): Sometimes it's a bit of a treasure hunt

[1:01:10] Trustee Patrick (probable): for the public to think of and look for

[1:01:12] Trustee Patrick (probable): where that information is

[1:01:13] Trustee Patrick (probable): because they're not accustomed to that format.

[1:01:16] Trustee Patrick (probable): And I think that's the piece that I'm looking at

[1:01:19] Trustee Patrick (probable): is when we expect the public to react to something

[1:01:26] Trustee Patrick (probable): thing that we're going to put out, then we should have an accompanying communications plan with it

[1:01:32] Trustee Patrick (probable): is where I'm trying to move on many of the projects that I'm associated with, because I

[1:01:40] Trustee Patrick (probable): think we can provide more comfort and understanding to the public if we just have a message that can

[1:01:48] Trustee Patrick (probable): can be received and understood better before it becomes something else

[1:01:55] Trustee Patrick (probable): and becomes more challenge for our local trustees like Trustee Stanford

[1:02:01] Trustee Patrick (probable): and Gambier to be able to now explain something that's now been misunderstood.

[1:02:07] Trustee Patrick (probable): So clarity is of primary importance, and how do we do that?

[1:02:13] Voice 7: So maybe I'll just leave my communication goals in this, and I will take it offline to some of the staff in Victoria for some ideas on how I can put this into context.

[1:02:37] Voice 7: text and certainly leave the OCP project the way it is with the recommendations that we're going

[1:02:43] Voice 7: to look at that were put up just recently. So I'm trying not to meander, but I do need

[1:02:52] Voice 7: some action. I don't think it necessarily will come from the local trust committee.

[1:02:58] Voice 7: It's looking for the right kind of supports to provide framing language around the larger

[1:03:07] Voice 7: trends that are happening in in how sound and um in the province in general how this fits into that

[1:03:15] Voice 7: because that's where the confusion is so

[1:03:22] Trustee Patrick (probable): i take it planner zupanik you're looking for us to consider

[1:03:25] Trustee Patrick (probable): these resolutions i'll look to trustee stanford we should read these for a minute and okay

[1:03:40] Voice 7: um so

[1:03:42] Voice 7: So, yeah, I'm going to start with recommendation one.

[1:03:47] Voice 7: I move that the Gambier Island Local Trust Committee

[1:03:51] Voice 7: pause public engagement on targeted amendments to the OCP and LUB

[1:03:56] Voice 7: till consideration of the Squamish Nation staff comments

[1:03:58] Voice 7: on the draft shoreline DPA and draft heritage conservation area

[1:04:03] Voice 7: and that staff present the drafts and referral comments

[1:04:07] Voice 7: comments for LTC consideration at the November 25th, 2025 regular business meeting.

[1:04:19] Voice 7: I

[1:04:19] Trustee Patrick (probable): will second that motion. Is there any discussion? Seeing none, I'll call the vote.

[1:04:29] Trustee Patrick (probable): All those in favor? And that carries. You want to proceed with the second motion or read it?

[1:04:37] Trustee Patrick (probable): I

[1:04:37] Voice 7: move that the Gamera and Local Trust Committee request staff to forward a copy of Planner

[1:04:41] Voice 7: mccarver's october 2024 report on electronic apc meetings the apc members for clarification

[1:04:52] Trustee Patrick (probable): okay in the motion is there any discussion i

[1:04:56] Voice 7: i i we can go around and around and around on this

[1:04:59] Voice 7: they we know what the legislation says i will follow up with the apc as well offline um

[1:05:08] Voice 7: Yeah, this, I guess I just want to say the Gambier OCP process is very clearly hobbled by the structure that we find ourselves in.

[1:05:22] Voice 7: And nobody's fault, but the strict legislative lanes that were put in does not accommodate strong engagement on this particular island geographic area.

[1:05:42] Voice 7: So this is just an example of it.

[1:05:44] Voice 7: So we will do our best to work around it.

[1:05:48] Voice 7: um so yeah anyway we voted um

[1:05:55] Trustee Patrick (probable): yeah i'll comment on it too because i i know i have brought this

[1:05:57] Trustee Patrick (probable): up to staff in victoria numerous times and i'm almost wondering if trust council you know this

[1:06:04] Trustee Patrick (probable): is something that could be fixed municipalities can have their apcs electronically we cannot just

[1:06:10] Trustee Patrick (probable): due to a oversight in legislation and i think it's time to that we ask that it get fixed but

[1:06:17] Trustee Patrick (probable): But with that, I will call the vote on this motion.

[1:06:20] Trustee Patrick (probable): All those in favor?

[1:06:23] Trustee Patrick (probable): That's carried reluctantly.

[1:06:25] Voice 7: Yeah, definitely.

[1:06:27] Trustee Patrick (probable): Because it is very frustrating.

[1:06:30] Trustee Patrick (probable): All right.

[1:06:33] Trustee Patrick (probable): Is there anything else, Trustee Stanford,

[1:06:35] Trustee Patrick (probable): on the OCP land use by law targeted review project?

[1:06:41] Voice 7: No, other than to commend the Advisory Planning Commission,

[1:06:46] Voice 7: discussion members on tremendous amount of work great discussion um and and a huge commitment

[1:06:54] Voice 7: given the the restrictions they have on how they meet yes thank

[1:07:00] Trustee Patrick (probable): you okay then um we're going to

[1:07:05] Trustee Patrick (probable): move on now we're going to talk about next year we have at item 11.2 we have the business case for

[1:07:11] Trustee Patrick (probable): this project the gambier community plan and land use bylaw targeted review on page 68 of the agenda

[1:07:17] Trustee Patrick (probable): agenda package is that uh you planner zupanek that we'll talk about that yes all

[1:07:31] Trustee Patrick (probable): right go ahead

[1:07:33] Voice 4: rpm jamra i'm not sure if she's here it doesn't look like it so

[1:07:37] Trustee Patrick (probable): i don't see her no

[1:07:38] Voice 4: okay so the

[1:07:41] Voice 4: recommendation uh oh sorry this is not the right report page

[1:07:48] Trustee Patrick (probable): 68 yeah i'm just sharing

[1:07:50] Trustee Patrick (probable): Okay,

[1:08:00] Voice 4: the recommendation from our regional planning manager is that the Gambier Island Local Trust Committee endorse the attached business case to continue your official community plan and land use bylaw targeted review into the next fiscal year as it will not be possible to complete by March 2026.

[1:08:19] Voice 4: And that this, that you direct staff to forward the business case to the relevant committees and to Trust Council.

[1:08:27] Voice 4: so the request is for a budget of eight thousand dollars to cover the potential costs associated

[1:08:36] Voice 4: with hopefully a legislative process which would be the advertising public hearing

[1:08:42] Voice 4: it's a pretty typical budget for the types of amendments that the local trust committee might

[1:08:48] Voice 4: be considering although this completely depends on moving forward whether or not the ltc is

[1:08:55] Voice 4: comfortable with the scope of amendments that that could be presented since you haven't seen

[1:09:00] Voice 4: draft bylaw yet that is still to be determined into the next fiscal so this is very hypothetical

[1:09:07] Voice 4: at this stage however we've done our best to demonstrate the work plan associated work plan

[1:09:14] Voice 4: as if you could complete 2027-2028 adoption of a amended OCP and land use bylaw so if there's

[1:09:25] Voice 4: any questions about the draft business case i can try and field those for you

[1:09:29] Trustee Patrick (probable): trustee stanford

[1:09:30] Trustee Patrick (probable): um

[1:09:32] Voice 7: just for public clarity here um what we've we've already um adjusted our public engagement

[1:09:41] Voice 7: forward to an unknown time so it it does move the project forward more into the to the next fiscal

[1:09:50] Voice 7: next political term um the in the business case it says this is a fairly typical budget request

[1:10:00] Voice 7: for final bylaw drafting and legislative review i've found this is just not a typical process on

[1:10:07] Voice 7: canberra um so i want to give a bit more wriggle room because i think um we won't be complete we

[1:10:16] Voice 7: We probably won't expend the amount of money that we have available for this fiscal.

[1:10:20] Voice 7: We'll lose that money in the upcoming budget.

[1:10:25] Voice 7: I am proposing an extra $2,000 for community work to be added to the $8,000.

[1:10:33] Voice 7: So it would be a total of $10,000.

[1:10:36] Voice 4: And to clarify, this business case was drafted prior to your APC meeting

[1:10:40] Voice 4: and prior to the staff recommendations that we're making today.

[1:10:43] Voice 4: So this business case does not anticipate a robust public engagement piece beyond the community information meeting that is typically standard after first reading bylaws.

[1:10:56] Voice 4: So, although the request for funds is somewhat tied to the deliverables, there's, you know, some flexibility. From my understanding, it might be important to request additional funds if you anticipate the Local Trust Committee wanting more fulsome public engagement, correct?

[1:11:17] Voice 4: Yes,

[1:11:18] Voice 7: so that that is where my recommendation is coming from. It's based on this is not a typical bylaw process for an island that struggles with good engagement. So for those reasons, I'm going to request that the budget be $10,000.

[1:11:39] Voice 7: dollars and those additional um reasons be added in to the business case so that is any thoughts

[1:11:50] Voice 7: chair patrick you have i

[1:11:53] Trustee Patrick (probable): absolutely and i do well i agree but i'm also concerned about the

[1:11:57] Trustee Patrick (probable): there's communication engagement is one thing but it's the community engagement is as successful as

[1:12:02] Trustee Patrick (probable): our communications of bringing people into the engagement and i think we're going to need more

[1:12:09] Trustee Patrick (probable): communications. This is about doing things differently. This is also a complicated geographic

[1:12:17] Trustee Patrick (probable): area. And I think we need to do far better at our communications than we do. And we may need

[1:12:29] Trustee Patrick (probable): help to do that. So that's my only concern. Is this enough money? And if it's not, then we should

[1:12:38] Trustee Patrick (probable): should be asking for what is necessary to complete this project.

[1:12:43] Trustee Patrick (probable): This has been a long time, I know.

[1:12:46] Trustee Patrick (probable): And how do we make sure we can get it across successfully?

[1:12:51] Trustee Patrick (probable): And it's going to have to be communicated well.

[1:13:00] Voice 7: Well, I'm working with what I've seen this year

[1:13:04] Voice 7: and the type of funds that were proposed

[1:13:09] Voice 7: and may not be expended over the next six months.

[1:13:15] Voice 7: So I think $2,000 is low,

[1:13:21] Voice 7: but I also know that it's very difficult for me

[1:13:28] Voice 7: to come up with a clear number.

[1:13:32] Voice 7: As this project, the timelines are changing.

[1:13:36] Voice 7: changing and um again i keep coming up with this external um trends that are impacting

[1:13:43] Voice 7: our ability to communicate this effectively um i think 10 000 is low um but i don't have

[1:13:54] Voice 7: the rationale for anything more unless chair patrick you have a better sense of what numbers

[1:14:00] Voice 7: would be appropriate i

[1:14:04] Trustee Patrick (probable): i i don't know either it's i can tell you it's a conversation i have

[1:14:08] Trustee Patrick (probable): with the cao weekly it's about communications and improving our communications overall

[1:14:14] Trustee Patrick (probable): at the organization so you know some of this is project related and some of this is more

[1:14:19] Trustee Patrick (probable): uh capacity within the overall organization to be able to be more proactive in our communications we

[1:14:25] Trustee Patrick (probable): have to move away from reactive and i think your you know your concerns are are valid that if this

[1:14:32] Trustee Patrick (probable): is not handled correctly, then we will be in a reaction mode. And for this project to be

[1:14:39] Trustee Patrick (probable): successful, we need to be proactive. There are good stories, there are good things that are

[1:14:44] Trustee Patrick (probable): associated with this work. And it needs to be explained in a consumable way.

[1:14:51] Trustee Patrick (probable): so

[1:14:52] Voice 7: um i i'm you know there's just the two of us so um you know i am looking for uh advice

[1:15:01] Voice 7: on that that number um

[1:15:07] Trustee Patrick (probable): i guess i'd look to start i think i think improve increasing the money

[1:15:10] Trustee Patrick (probable): toward the engagement is could be done now and we either could ask staff you know to do

[1:15:20] Trustee Patrick (probable): So I don't know if we can add more or we could also ask them to do more work.

[1:15:25] Trustee Patrick (probable): We could add more later between now and March, if necessary, if we had a number.

[1:15:28] Trustee Patrick (probable): Planner Zupanek.

[1:15:30] Voice 4: I was just going to suggest that the instead of referencing the legislative review, advertising public hearing costs, that those just get removed.

[1:15:37] Voice 4: Next year is an election year.

[1:15:39] Voice 4: So from my perspective, managing a project of this nature during an election year, I would not be recommending a legislative review during the election portion.

[1:15:48] Voice 4: right so there would be not any it would just be the public engagement so instead of asking for

[1:15:54] Voice 4: more funds because i understand that trust council is under a lot of pressure yep i don't see that

[1:16:02] Voice 4: being possible and i don't know that the director would support a recommendation to financial

[1:16:06] Voice 4: planning committee or the regional planning committee for business cases that um you know

[1:16:11] Voice 8: have

[1:16:11] Voice 4: such high costs associated with it so it might be more effective to just maintain the

[1:16:16] Voice 4: budget as is but change the wording of the business case so that it recognizes that really

[1:16:20] Voice 4: that entire fiscal year is getting the new elected officials up to speed on you know through

[1:16:26] Voice 4: communication and engagement of uh confirming that these drafts which which elements of the

[1:16:32] Voice 4: draft bylaws are supportable and that's through this engagement process so that it's strictly

[1:16:37] Voice 4: engagement so we use the rest of this fiscal to to get those bylaws the draft language

[1:16:44] Voice 4: language um ready for public engagement which begins in the next fiscal and that carries forward

[1:16:51] Voice 4: by the time the new term begins um literally january february march is when the fiscal is

[1:16:58] Voice 4: wrapping up and the elected officials are up to speed and they have a sense of the community's

[1:17:04] Voice 4: appetite for the the draft bylaw language and then they can make a decision on whether they're ready

[1:17:09] Voice 4: to go to legislative review right so unfortunately this would be like a two more fiscal year

[1:17:16] Voice 4: before adoption because the elections are problematic people forget that this is we

[1:17:21] Voice 4: can't turn this into an election issue where the bylaws are going to public hearing right in the

[1:17:28] Voice 4: middle of an election that's just not best practice for any local government and as the manager of the

[1:17:32] Voice 4: project i wouldn't recommend that at all

[1:17:37] Voice 7: okay um so you'll be looking for a recommendation we've

[1:17:42] Voice 7: got a recommendation here but the what i would add is a motion to change the business case

[1:17:49] Voice 7: so you would have

[1:17:51] Trustee Patrick (probable): to i guess amend the business case as presented first is that what staff are

[1:17:57] Trustee Patrick (probable): advising i

[1:18:00] Voice 4: think so

[1:18:01] Trustee Patrick (probable): yeah that the makes

[1:18:02] Voice 4: sense that you amend the business case to um allocate

[1:18:10] Voice 4: eight thousand dollars towards communication and public engagement on potential draft bylaw

[1:18:18] Voice 4: language yep i'm more

[1:18:22] Voice 4: comfortable with that thank you yeah

[1:18:24] Voice 7: okay

[1:18:26] Trustee Patrick (probable): do you want to try that um

[1:18:28] Trustee Patrick (probable): Trustee Stanford?

[1:18:31] Voice 7: I just want to make sure

[1:18:33] Voice 7: Lisa has that.

[1:18:35] Trustee Patrick (probable): Lisa, did you catch what

[1:18:38] Trustee Patrick (probable): Planner Zipanek just said

[1:18:40] Trustee Patrick (probable): or recommended?

[1:18:41] Trustee Patrick (probable): Chair Patrick, what I have

[1:18:42] Voice 6: is that the Gambler Island Local Trust Committee

[1:18:46] Voice 6: amend the business case to allocate

[1:18:47] Voice 6: $8,000 towards communication

[1:18:49] Voice 6: and public engagement on potential

[1:18:52] Voice 6: draft bylaw language.

[1:18:55] Trustee Patrick (probable): How does that sound to Planner Zipanek

[1:18:57] Trustee Patrick (probable): and Trustee Stanford?

[1:18:58] Trustee Patrick (probable): that

[1:18:59] Voice 7: that um now rather than me try and garble through that and it's not up on the the screen

[1:19:06] Voice 7: which is fine um i would like to move that motion all right um

[1:19:13] Trustee Patrick (probable): i will second that motion

[1:19:15] Trustee Patrick (probable): is there any discussion i

[1:19:18] Voice 7: think this is a much better um approach um rather than trying to come

[1:19:23] Voice 7: up with numbers that i i wouldn't know how to defend um with any consistency at trust council

[1:19:35] Trustee Patrick (probable): all right um for the debate i'll call the um question all those in favor and that carries

[1:19:44] Voice 7: thank you thank you sonia i know this is hard thank you have a good day all

[1:19:51] Trustee Patrick (probable): right thank you

[1:19:52] Trustee Patrick (probable): you very much planners okay we're going to move on to the next item um which is 11.3 this is the

[1:20:00] Trustee Patrick (probable): minor project keats island shoreline protection project uh gambier bylaw number 153 and 154 for

[1:20:07] Trustee Patrick (probable): final adoption it's on page 74 of the agenda package and i see a planner mccarter please

[1:20:16] Trustee Patrick (probable): please proceed.

[1:20:17] Planner McCargar (probable): Yes, so I'll just briefly introduce this. So proposed bylaws number 153

[1:20:22] Planner McCargar (probable): and 154. Bylaw 153 would amend the OCP to create a new shoreline development permit area.

[1:20:30] Planner McCargar (probable): This would apply to land 15 meters upland and 100 meters seaward from the natural boundary of the

[1:20:36] Planner McCargar (probable): sea. The goal is to protect ecosystems and address shoreline hazards. Plumper Cove Park and marine

[1:20:43] Planner McCargar (probable): conservation zones are not included. Bylaw 154 would amend the land use bylaw to limit structure

[1:20:49] Planner McCargar (probable): size near the shoreline, update dock rules like smaller dock floats, narrower ramps, and wider

[1:20:54] Planner McCargar (probable): setbacks from neighbors, and introduce new guidelines to protect the shoreline habitat

[1:20:58] Planner McCargar (probable): and guide dock construction. These changes aim to better protect the shoreline and marine

[1:21:04] Planner McCargar (probable): environment while managing development impacts. So this has been a long-standing minor project

[1:21:09] Planner McCargar (probable): for the LTC. The proposed bylaws 153 and 154 have been through public hearing, past third reading,

[1:21:17] Planner McCargar (probable): past executive committee approval, and recently obtained approval from the Minister of Housing

[1:21:22] Planner McCargar (probable): and Municipal Affairs. So the next step is for the LTC to grant final adoption. If there's any

[1:21:29] Planner McCargar (probable): questions, feel free to ask now. Staff are recommending that the LTC proceed with final

[1:21:36] Planner McCargar (probable): adoption.

[1:21:38] Trustee Patrick (probable): My only question would be implementation. If they are adopted today, communications of

[1:21:45] Trustee Patrick (probable): implementation, is that considered part of this project?

[1:21:50] Planner McCargar (probable): It hasn't been. So I think there would

[1:21:53] Planner McCargar (probable): be the standard sort of notification that would go out to email subscribers. The bylaws would

[1:22:01] Planner McCargar (probable): obviously obviously be consolidated and posted um and then we would you know communicate staff are

[1:22:08] Planner McCargar (probable): all aware and we would communicate with anyone that calls with questions or inquiries um that's

[1:22:14] Planner McCargar (probable): sort of the typical plan all

[1:22:17] Trustee Patrick (probable): right comments uh trustee stanford um

[1:22:23] Voice 7: um i'm just really glad to

[1:22:26] Voice 7: see these here after six years for a minor project. There's a

[1:22:34] Voice 7: huge amount of work that's been put into this. A lot of and I

[1:22:40] Voice 7: really commend both my fellow Keats trustees, Trustee Rogers

[1:22:47] Voice 7: and Trustee Bernardo for the level of commitment to making

[1:22:52] Voice 7: making this the best possible bylaws that they could possibly come up with.

[1:22:59] Voice 7: And I think this is the right direction by far.

[1:23:05] Voice 7: And part of this is looking at some photographs of some development that's

[1:23:10] Voice 7: happening on Keats right now that is frankly outrageous that it can happen in

[1:23:17] Voice 7: this day and age that we're seeing that level of development in the foreshore.

[1:23:21] Voice 7: so um i understand there's some conflict about specific issues um about what can and cannot be

[1:23:30] Voice 7: done in in the foreshore but all in all i think we've managed to find a really good place for

[1:23:41] Voice 7: keats island to move forward to in the future around foreshore given the size of the island

[1:23:47] Voice 7: and the level of development that is present around the outside.

[1:23:52] Voice 7: So I am happy to move both motions, but I can start with number one.

[1:23:58] Voice 7: Please proceed.

[1:24:00] Voice 7: I move that the Gambier Island Local Trust Committee,

[1:24:03] Voice 7: bylaw number 153, cited as Keats Island Official Community Plan 2002,

[1:24:07] Voice 7: amendment number 1 to 2021 be adopted.

[1:24:12] Trustee Patrick (probable): I will second that motion.

[1:24:15] Trustee Patrick (probable): Is there any discussion?

[1:24:18] Trustee Patrick (probable): I know I'll add that I have been around Keats Island on a boat and have seen some of the work that is occurring there. I've also received a request from Trustee Bernardo, who could not be here today. He asked that I note that he carries on his opposition for the reasons that he had previously stated in previous meetings.

[1:24:41] Trustee Patrick (probable): He wanted that noted on the record.

[1:24:46] Trustee Patrick (probable): And if there's, is there any further discussion?

[1:24:50] Trustee Patrick (probable): Not.

[1:24:51] Trustee Patrick (probable): I will call the vote.

[1:24:52] Trustee Patrick (probable): All those in favor?

[1:24:54] Trustee Patrick (probable): That carries.

[1:24:56] Trustee Patrick (probable): We have the second motion.

[1:24:58] Voice 7: I move that the Gambier Island Local Trust Committee, Bylaw No. 154,

[1:25:02] Voice 7: cite as Keats Island Land Use Bylaw 2002, Amendment No. 1, 2021, be adopted.

[1:25:08] Trustee Patrick (probable): I will second that motion.

[1:25:10] Trustee Patrick (probable): motion. Also ask staff to note Trustee Bernardo's request for this resolution as well. Is there any

[1:25:19] Trustee Patrick (probable): discussion? Call the vote. All those in favor? That carries. With that, I do encourage staff to

[1:25:29] Trustee Patrick (probable): think of, you know, the communications of this as well. Development permit areas are only as good

[1:25:36] Trustee Patrick (probable): it as the communications out there of people to understand um what they need uh that the to be

[1:25:42] Trustee Patrick (probable): aware of the requirements of the development permit area before they do the work um very

[1:25:49] Trustee Patrick (probable): important okay i'm gonna oh i guess we're do how are we feeling it is 11 30 um we're at a point

[1:26:00] Trustee Patrick (probable): yeah five minute break as far you want to take 10 minute break i look at and then we can probably

[1:26:05] Trustee Patrick (probable): keep keep going after that and get this wrapped up so why don't we take a 10 minute break if that's

[1:26:11] Trustee Patrick (probable): okay sounds

[1:26:12] Voice 7: good thank you all

[1:26:13] Trustee Patrick (probable): right thank you hi

[1:28:30] Voice 8: Anna I'm calling from the movement disorder

[1:28:32] Voice 8: clinic 250-755-7691 extension 53286 I'm returning your call I'm sorry I'm not sure what your message

[1:28:44] Voice 8: was about because it I couldn't understand it it kept cutting in and out if you could call back

[1:28:51] Voice 8: Lisa,

[1:28:52] Voice 9: can you mute?

[1:38:44] Voice 9: All right. I think

[1:38:45] Trustee Patrick (probable): we're all back and ready to continue. So we're back and we're ready to

[1:38:51] Trustee Patrick (probable): continue on. So we're at item 12.1 on the agenda on page 93. This is an email dated June 20th,

[1:39:00] Trustee Patrick (probable): 2025 from R. Kozolich regarding a Gambier Island resident statement pre-June 24th meeting.

[1:39:09] Trustee Patrick (probable): meeting is there any action that we need to take with this uh go ahead trustee stanford um

[1:39:17] Voice 7: i'm

[1:39:18] Voice 7: going to write this individual um i just want to state the continued um

[1:39:27] Voice 7: um absence of a trust council response to this particular report that he references

[1:39:35] Voice 7: references um the governance report i think um it's well known that that many of us are

[1:39:44] Voice 7: have been working on um looking at the recommendations as part of the governance

[1:39:51] Voice 7: committee with trust council uh but i have to say that until we really uh come together as a council

[1:39:59] Voice 7: and respond to what could have been seen as some deficiencies in the project

[1:40:05] Voice 7: or in the governance report, as well as how we expected to move forward,

[1:40:12] Voice 7: what our thoughts were on it, that we will continue to get letters like this.

[1:40:18] Voice 7: So given no other option from Trust Council itself,

[1:40:23] Voice 7: I will respond to Mr. Kroslitz with my thoughts as part of the governance committee on what we've done and where we can go with this particular report.

[1:40:37] Voice 7: So I think, I mean, we will continue to have to respond to this based on that report until we come up with something different.

[1:40:51] Voice 7: so yeah i will respond thank

[1:40:54] Trustee Patrick (probable): you i can say it is on the agenda for our trust council next week um

[1:41:00] Trustee Patrick (probable): and uh it is also within the strategic plan that uh that this gets wrapped up and moved forward

[1:41:07] Trustee Patrick (probable): and i think that's the intent of the report to trust council next week so we'll see how that's

[1:41:11] Trustee Patrick (probable): handled and addressed and move forward at trust council so okay well thank you very much for

[1:41:18] Trustee Patrick (probable): for taking that on appreciate it okay i'm going to keep moving on we're in staff reports at item 14.1

[1:41:25] Trustee Patrick (probable): we have the gambler island trust committee bylaw enforcement notification bylaw number 116

[1:41:31] Trustee Patrick (probable): for final adoption on page 95. and i see uh manager digman is online go ahead uh manager

[1:41:42] Trustee Patrick (probable): Good morning,

[1:41:44] Voice 1: Chair. What is before you is the amendments for the Gabriel Island Local Trust Committee Bylaw 116, the Bylaw Enforcement Notification Bylaw.

[1:41:58] Voice 1: We've done a number of amendments to that bylaw and as well as updated the contravention schedules for the Bend Bylaw.

[1:42:09] Voice 1: and one of the things I will add is a fail to obtain a penalty for failing to obtain the

[1:42:16] Voice 1: development permit area and so this has gone through three readings prior for the local

[1:42:27] Voice 1: trust committee it has gone to executive committee for approval and they have approved it and now the

[1:42:35] Voice 1: local trust committee can adopt this administrative bylaw and its amendments

[1:42:39] Voice 1: And that is the recommendation before you.

[1:42:43] Trustee Patrick (probable): All right.

[1:42:44] Trustee Patrick (probable): Are there any questions for Manager Dingman?

[1:42:47] Trustee Patrick (probable): Go ahead, Trustee Stanford.

[1:42:50] Voice 7: Manager Dingman, have any other LTCs adopted this?

[1:42:57] Voice 1: Specifically for the penalty for fail to apply for a development permit or obtain one?

[1:43:04] Trustee Patrick (probable): Yeah.

[1:43:05] Voice 1: Yes, they have.

[1:43:06] Voice 1: Orin B has adopted it.

[1:43:07] Voice 1: And that's been fully adopted.

[1:43:09] Voice 1: opted uh gabriola is in process of doing the same okay

[1:43:14] Voice 7: good um okay i'm ready to put the

[1:43:18] Voice 7: recommendation forward please continue i move that the gambier island local trust committee

[1:43:24] Voice 7: adopt bylaw number 160 that gambier island local trust committee bylaw enforcement notification

[1:43:30] Voice 7: bylaw number 116 2011 amendment number 1 2025 i

[1:43:38] Trustee Patrick (probable): will second that motion is there any discussion

[1:43:40] Trustee Patrick (probable): discussion i'll call the vote all those in favor and that carries all right thank

[1:43:48] Trustee Patrick (probable): you very much for

[1:43:49] Trustee Patrick (probable): joining us today and it's good to see that in place again communications my

[1:43:55] Voice 6: theme of the day

[1:43:57] Trustee Patrick (probable): good to have a penalty but good to also tell people they need to follow these rules

[1:44:03] Trustee Patrick (probable): okay 14.2 is the gambier island local trust committee bylaw compliance and enforcement

[1:44:08] Trustee Patrick (probable): Enforcement Policy Staff Report on page 104, NIC.

[1:44:12] Trustee Patrick (probable): Manager Digman, carry on.

[1:44:16] Voice 1: So, Chair, the recommendation here is that the Local Trust Committee

[1:44:20] Voice 1: adopt the amended bylaw compliance and enforcement policy.

[1:44:23] Voice 1: At the previous meeting, the policy was adopted,

[1:44:27] Voice 1: but there was a motion made, and it's within your report,

[1:44:30] Voice 1: to prepare two amendments for the Local Trust Committee and to this policy.

[1:44:34] Voice 1: One was to limit investigation to only those infractions

[1:44:38] Voice 1: specifically identified in a complaint and that has been done and to require staff to report to

[1:44:43] Voice 1: the local trust committee any files closed due to a vexatious nature and that has also been done

[1:44:50] Voice 1: the policy's been an amendment amended and it is before the local trust committee for adoption

[1:44:56] Voice 1: today all

[1:44:58] Trustee Patrick (probable): right any comments or questions for manager dingman go ahead trustee stanford um i

[1:45:03] Voice 7: I just really appreciate that this moved forward the way it did.

[1:45:08] Voice 7: It was appropriate for the time to make those additions.

[1:45:12] Voice 7: My question to Manager Dingman is just to be clear,

[1:45:18] Voice 7: when investigators do see other issues that could be against bylaw,

[1:45:28] Voice 7: I recognize here it says they just look at the bylaw that the complainant is concerned about.

[1:45:32] Voice 7: but that if there are environmental concerns or safety concerns um that those are identified

[1:45:41] Voice 7: so

[1:45:43] Voice 1: through trust council policies yes they can be addressed um this will not override trust

[1:45:51] Voice 1: council policies the ltc we could place that language within uh this policy as well if there's

[1:45:58] Voice 1: concerns about that that that isn't clearly communicated but the trust council policies

[1:46:03] Voice 1: will allow bylaw officers if they see work in a development permit area that requires a permit

[1:46:09] Voice 1: they will be able to address that

[1:46:11] Voice 9: the

[1:46:12] Voice 1: with the for the majority of files uh if we get a complaint

[1:46:17] Voice 1: they're going to be looking at what's within the complaint and not looking for other issues that

[1:46:24] Voice 1: especially aren't have anything to do with health and safety or uh work in dps where there could be

[1:46:29] Voice 1: environmental damage okay

[1:46:31] Voice 7: thank you um so i have no further questions i'd like to make the motion

[1:46:38] Voice 7: please do

[1:46:38] Voice 7: that the gambier island i moved at the gambler on local trust committee adopt the amended

[1:46:43] Voice 7: bylaw compliance and enforcement policy i'll

[1:46:47] Trustee Patrick (probable): second that motion any discussion i'll call

[1:46:51] Trustee Patrick (probable): vote all those in favor and that carries thank you thank you very much for being here today

[1:46:59] Trustee Patrick (probable): all right i'm going to keep going uh item 14.3 on page 111 of the agenda package is the trust

[1:47:07] Trustee Patrick (probable): council bylaw number 197 local trust committee meeting procedure bylaw and that's a request for

[1:47:16] Trustee Patrick (probable): decision and i see that's going to be um planner mcarger yeah

[1:47:22] Planner McCargar (probable): i can give you a little uh synopsis

[1:47:25] Planner McCargar (probable): of this. I think you've probably heard about it already. I believe it was brought to Trust Council.

[1:47:32] Planner McCargar (probable): So this item is to rescind the current Gambier Island Meeting Procedures By-law.

[1:47:38] Planner McCargar (probable): In June, Trust Council adopted a Trust-wide Meeting Procedures By-law, By-law 197, which now

[1:47:44] Planner McCargar (probable): applies to all local trust committees, including Gambier. So it includes standardized procedures

[1:47:49] Planner McCargar (probable): for meetings, public participation, delegations, and notice periods. This makes the local by-law

[1:47:55] Planner McCargar (probable): redundant and rescinding it will help avoid any confusion. So there's no policy or financial

[1:47:59] Planner McCargar (probable): impact and the trust website has already been updated to reflect this change. So the LTC is

[1:48:04] Planner McCargar (probable): being asked today to give first, second, and third reading to bylaw 161, the repeal bylaw,

[1:48:10] Planner McCargar (probable): and then forward it to executive committee for approval.

[1:48:14] Trustee Patrick (probable): All right, trustee Stanford.

[1:48:17] Voice 7: I'm ready to make the recommendations.

[1:48:20] Trustee Patrick (probable): I know, and I wish

[1:48:21] Trustee Patrick (probable): we could just do one,

[1:48:22] Trustee Patrick (probable): two and three in one motion. Municipalities do.

[1:48:25] Voice 7: Go ahead. And at the regional district. I know.

[1:48:29] Voice 7: I move that the Gambier Island Local Trust Committee give bylaw 161 cited as Gambier

[1:48:34] Voice 7: Island Local Trust Committee meeting procedures repeal bylaw number 161 2025 first reading.

[1:48:41] Trustee Patrick (probable): I'll second that motion. Any discussion? Call the vote. All those in favor? That carries.

[1:48:47] Trustee Patrick (probable): I

[1:48:48] Voice 7: move that the Gambier Island Local Trust Committee give bylaw 161, cited as Gambier Island Local Trust Committee meeting procedures repeal bylaw number 161, 2025, second reading.

[1:48:59] Trustee Patrick (probable): I'll second that motion. Any discussion? Call the vote. All those in favor? That carries.

[1:49:06] Voice 7: I move that the Gambier Island Local Trust Committee give bylaw 161, cited as Gambier Island Local Trust Committee meeting procedures repeal bylaw number 161, 2025, third reading.

[1:49:16] Voice 7: is

[1:49:17] Trustee Patrick (probable): there uh i'll second it any discussion i'll call the vote all those in favor that carries

[1:49:24] Trustee Patrick (probable): i

[1:49:24] Voice 7: move that the gambier on local trust committee forward bylaw number six one one six one cited as

[1:49:31] Voice 7: gambier on local trust committee meeting procedures repo bylaw number 161 2025 to the

[1:49:38] Voice 7: trust executive committee for consideration of approval i'll

[1:49:42] Trustee Patrick (probable): second that motion is there

[1:49:43] Trustee Patrick (probable): there any discussion i'll call the vote all those in favor and that carries thank you very much we

[1:49:50] Trustee Patrick (probable): had a whole pile of those on our last executive committee and a few more to go so thank you for

[1:49:56] Trustee Patrick (probable): proceeding as i do this housekeeping administrative task okay so we're moving on we now have item 14.4

[1:50:05] Trustee Patrick (probable): this is the gambier island advisory planning commission expiry notice staff report on page

[1:50:10] Trustee Patrick (probable): page 115 of the agenda package must be planner mcarger yeah

[1:50:15] Planner McCargar (probable): i can give you another brief intro

[1:50:18] Planner McCargar (probable): to this uh so the gambier island apc is approaching the end of its current term which expires on

[1:50:23] Planner McCargar (probable): october 17th 2025 the apc currently has eight members with a maximum of nine allowed appointments

[1:50:30] Planner McCargar (probable): are for two-year terms and members are eligible for reappointment staff are recommending that we

[1:50:36] Planner McCargar (probable): we begin recruitment now. This includes advertising for expressions of interest through local papers,

[1:50:41] Planner McCargar (probable): the website, and trustee networks. The LTC would then consider appointments in camera at the

[1:50:47] Planner McCargar (probable): November 25th meeting. So if the LTC is in agreement, the resolution is on page 115 of the

[1:50:53] Planner McCargar (probable): agenda, and it's to initiate recruitment and send thank you letters to current members and invite

[1:50:59] Planner McCargar (probable): them to reapply.

[1:51:01] Trustee Patrick (probable): All right, thank you very much, Trustee Stamford. How would you like to proceed?

[1:51:05] Trustee Patrick (probable): deed

[1:51:06] Voice 7: is there any way i can delay this like six months like it it's we've just got people on here

[1:51:15] Voice 7: to go through this again legislatively this is exactly the kind of thing that people get so

[1:51:23] Voice 7: frustrated about um we've got a working apc they've had two meetings and now they have to

[1:51:29] Voice 7: to go through this again um do i have any option whatsoever to just delay this not

[1:51:38] Planner McCargar (probable): that i know of

[1:51:39] Planner McCargar (probable): um the apc bylaw is pretty clear i i can um inquire i don't have that at my fingertips

[1:51:49] Planner McCargar (probable): because this isn't something that we've done before so my sense is no but um i can look into

[1:51:56] Planner McCargar (probable): it further if you

[1:51:56] Planner McCargar (probable): like i

[1:51:58] Trustee Patrick (probable): was gonna say again could this be taken care of through i mean clearer

[1:52:01] Trustee Patrick (probable): communications with the individuals just a softer email rather than saying you're you're expired

[1:52:06] Trustee Patrick (probable): thank you um it's that you can just indicate your interest in carrying on or something of

[1:52:13] Trustee Patrick (probable): that nature so that it's just written with a bit of a more welcoming tone is there anyone that

[1:52:20] Trustee Patrick (probable): cannot stay on i guess is the question are they timed out or they can all eligible they can all

[1:52:25] Planner McCargar (probable): they're all eligible to reapply and i think the thank you letter um i don't write it myself but

[1:52:31] Planner McCargar (probable): but I could definitely suggest that feedback.

[1:52:34] Planner McCargar (probable): I think it is just, you know,

[1:52:35] Planner McCargar (probable): thank you for your work on the APC

[1:52:37] Planner McCargar (probable): and an invitation to reapply.

[1:52:41] Planner McCargar (probable): But I think it could be a simple,

[1:52:42] Planner McCargar (probable): they really are just kind of writing a blurb

[1:52:44] Planner McCargar (probable): about why they're interested,

[1:52:45] Planner McCargar (probable): so they could just resubmit what they'd already submitted

[1:52:48] Planner McCargar (probable): or we could try to make that a simple process.

[1:52:53] Planner McCargar (probable): I think the LTC will still need to consider

[1:52:55] Planner McCargar (probable): all applications.

[1:52:57] Planner McCargar (probable): applications okay

[1:52:59] Voice 7: well if if that kind of um communication could be made to the apc members

[1:53:07] Voice 7: i i have reached out it seems like they are um um working well this is i want to be able to keep

[1:53:17] Voice 7: this going so as easy as we can make it for the this to just turn over um i'd appreciate that

[1:53:26] Voice 7: and with no other options on the table I will make the recommendations. I move that the Gambier

[1:53:35] Voice 7: Island Local Trust Committee requests that staff advertise for expressions of interest for the

[1:53:39] Voice 7: Gambier Island Advisory Planning Commission.

[1:53:41] Trustee Patrick (probable): I'll second that motion. Any discussion? I'll call the

[1:53:47] Trustee Patrick (probable): vote then. All those in favor? That carries.

[1:53:51] Voice 7: I move that the Gambier Island Local Trust Committee

[1:53:53] Voice 7: requests that staff send letters to members of the Advisory Planning Commission whose terms will

[1:53:57] Voice 7: expire October 17, 2025, inviting their expressions of interest for reappointment to the Advisory

[1:54:04] Voice 7: Planning Commission and thanking them for their participation.

[1:54:08] Trustee Patrick (probable): I'll second that motion. Any

[1:54:10] Trustee Patrick (probable): discussion? Call the vote. All those in favor? That carries. All right. The next item on our

[1:54:20] Trustee Patrick (probable): agenda is the Applications Report on page 120, item 14.6. Are there any questions on any of the

[1:54:27] Trustee Patrick (probable): the applications yeah

[1:54:29] Voice 7: i have a question about one of them um let me just get there um d dp

[1:54:39] Voice 7: 20 22.1 i think it is um at what point um like the generation a complete application letter that was

[1:54:53] Voice 7: was three years ago. I'm just wondering what's happening. Is there a point where this sort of

[1:55:03] Voice 7: times out and a different process comes into play for this kind of application? Because I think it's

[1:55:12] Voice 7: regarding setback issues.

[1:55:18] Planner McCargar (probable): Go through the chair. This isn't my application. So I can check with

[1:55:22] Planner McCargar (probable): the planner it could just be that the uh recent completed activity hasn't been updated

[1:55:28] Planner McCargar (probable): but we can can get back to you on that and make sure that it's updated for the next ltc meeting

[1:55:37] Planner McCargar (probable): thank

[1:55:38] Trustee Patrick (probable): you any other questions on the applications report nope all

[1:55:43] Trustee Patrick (probable): right then uh the next item is

[1:55:46] Trustee Patrick (probable): 14.7 it's the um trustee and local expense report for june 2025 there's no questions in that we'll

[1:55:55] Trustee Patrick (probable): keep moving 14.8 is the adopted policies and standing resolutions on page 124 there's no

[1:56:04] Trustee Patrick (probable): comments on that then um we have our active and future projects uh active projects on page 128

[1:56:14] Trustee Patrick (probable): 28. Go ahead, Trustee Stanford.

[1:56:21] Voice 7: Oh, I'm just looking at 14.9. Are we there yet?

[1:56:24] Trustee Patrick (probable): Oh, 14.9. Oh, no, sorry, I just sort of flew on past that, and we can return back to that item.

[1:56:30] Trustee Patrick (probable): That is the First Nations Relationship Building Update.

[1:56:34] Voice 7: I just want to note that Squamish Nation is in active election mode right now, and they're moving back to a larger council.

[1:56:48] Voice 7: um so that'll be on the 28th i think is their election day so that just provides background

[1:56:56] Voice 7: that we probably won't be hearing from them for the next little while all

[1:57:02] Trustee Patrick (probable): right thank you for that

[1:57:02] Trustee Patrick (probable): update um are there any comments on the active projects report or the future projects list

[1:57:09] Voice 7: no not i'm not seeing that on the agendas which is kind of interesting 15

[1:57:14] Trustee Patrick (probable): .1 oh

[1:57:18] Voice 7: i see it okay

[1:57:21] Trustee Patrick (probable): The

[1:57:22] Voice 7: web page, though, 14.10.

[1:57:25] Voice 7: Sorry, I keep jumping over things.

[1:57:28] Voice 7: You're jumping and you're confusing me.

[1:57:30] Voice 7: I just want to thank staff for making some updates.

[1:57:34] Voice 7: There's the timeline for the OCP project.

[1:57:40] Voice 7: I'm just adding it into all my communications now

[1:57:43] Voice 7: so people get a really clear sense of where we're at in the project.

[1:57:48] Voice 7: so i appreciate that being added thank

[1:57:51] Trustee Patrick (probable): you all right now we're at the active projects

[1:57:54] Trustee Patrick (probable): and future projects i'm sorry um i'm glad you have comments so many local trust committees

[1:58:01] Trustee Patrick (probable): have no comments on the local committee web page so i'm glad you're maintaining that and

[1:58:05] Trustee Patrick (probable): bringing attention to it go ahead no

[1:58:09] Voice 7: comments on active or future projects well

[1:58:13] Trustee Patrick (probable): with that i think

[1:58:13] Trustee Patrick (probable): I think we are at the end of our meeting.

[1:58:15] Trustee Patrick (probable): The next meeting is going to be November 25th at 10 a.m.

[1:58:19] Trustee Patrick (probable): We had spoken earlier about trying to organize a community information meeting on the trust policy statement.

[1:58:24] Trustee Patrick (probable): And I think there's more more information to come on the exact details of when that will be.

[1:58:29] Trustee Patrick (probable): So please, please pay attention.

[1:58:31] Trustee Patrick (probable): And if there is no other business, we could adjourn.

[1:58:37] Trustee Patrick (probable): Sounds good.

[1:58:39] Trustee Patrick (probable): All right.

[1:58:40] Trustee Patrick (probable): So be it.

[1:58:41] Trustee Patrick (probable): So motion to adjourn.

[1:58:43] Trustee Patrick (probable): I'll second.

[1:58:43] Trustee Patrick (probable): And we are adjourned.

[1:58:45] Trustee Patrick (probable): I want to thank everyone who listened in today and I want to thank staff for

[1:58:49] Trustee Patrick (probable): participating and being here today. And,

[1:58:52] Trustee Patrick (probable): and the next meeting will be in November. So thank you everyone.

[1:58:56] Trustee Patrick (probable): And I'll call this, this meeting is ended.

ADOPTED 
 
Gambier Island ADOPTED 1 of 9 
Local Trust Committee Minutes 
September 6, 2025 
       Gambier Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
September 9, 2025 
Electronic Meeting 
 
Members Present: Laura Patrick, Chair 
 Kate-Louise Stamford, Trustee 
 
Members Regrets: 
 
Joe Bernardo, Trustee 
  
Staff Present: Marlis McCargar, Island Planner 
 Sonja Zupanec, Island Planner 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Jason Youmans, Senior Policy Advisor 
 Lisa Millard, Meeting Administrator/Recorder 
  
Others Present: There was approximately 1 member of the public in attendance. 
 
1. CALL TO ORDER 
Chair Patrick called the meeting to order at 10:00 am.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Patrick acknowledged that the meeting was held on the territory of the Coast Salish 
First Nations. 
3. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
4. RISE AND REPORT 
4.1 Rise and Report from June 24, 2025 Gambier Local Trust Committee Meeting 
Chair Patrick reported the October 17, 2023 in-camera meeting minutes were 
adopted and the Gambier Island Local Trust Committee appointed James Quail and 
Steve MacDonald to the Gambier Island Advisory Planning Commission, with a term 
ending on October 17, 2025. 
5. REPORTS 
5.1 Trustee Reports 
Trustee Stamford reported that the New Brighton dock continues to deteriorate and 
while community members and Squamish marine members have made temporary 
repairs, there continues to be no long-term maintenance plans in place. 

ADOPTED 
 
Gambier Island ADOPTED 2 of 9 
Local Trust Committee Minutes 
September 6, 2025 
5.2 Chair's Report 
Chair Patrick reported the draft Trust Policy Statement received first reading in July 
and a six-month engagement period has commenced with a mailout sent to all 
residents in the Trust Area, an informational webinar and town hall has been 
scheduled for September 10, and a survey is available on the website. 
5.3 Electoral Area Director's Report 
Director Stamford reported the following: 
• The Sunshine Coast Regional District is completing the first phase of 
community outreach for the Official Community Plan Renewal project and one 
of goals is to combine seven Official Community Plans into one;  
• The Regional District has been working with staff and the Gambier Island 
Community Association to develop an engagement program for a feasibility 
study on the New Brighton dock; and 
• The Hopkins Landing dock and Keats Landing dock work projects have both 
been scheduled to commence in the fall. 
6. PUBLIC COMMENTS - none 
7. MINUTES 
7.1 Local Trust Committee Meeting dated June 24, 2025 - for adoption 
The following amendments to the minutes were presented for consideration: 
• On page 10 of the minutes change the fourth bullet point to read “The Local 
Trust Committee will discuss dwelling definitions and priorities with the 
Sunshine Coast Regional District at the upcoming protocol meeting;”. 
 
By general consent, the Local Trust Committee meeting minutes of June 
24, 2025 were adopted as amended. 
7.2 Section 26 Resolutions-Without-Meeting Report - none 
7.3 Advisory Planning Commission Minutes dated August 5, 2025 - for information 
Received for information. 
8. BUSINESS ARISING FROM MINUTES 
8.1 Follow-up Action List dated August 29, 2025 
The Planner spoke to item 3 on the June 24, 2025 Follow-up Action list regarding a 
request for a staff report about accessory building regulations and the following 
comments were noted: 
• Clarification is needed to determine whether the work should be considered as 
part of the major project, a separate minor project, or if staff should provide a 
high-level summary as part of a Follow-up Action List item; and 
• A summary could outline options for how accessory buildings are regulated 
under the Land Use Bylaw, identify where Islands Trust has jurisdiction, and flag 
areas of Regional District and Provincial responsibilities. 

ADOPTED 
 
Gambier Island ADOPTED 3 of 9 
Local Trust Committee Minutes 
September 6, 2025 
A Trustee indicated a summary would allow the Local Trust Committee to 
determine if the topic might be included as part of the Official Community Plan 
review and requested it be provided in advance of the November 6 protocol meeting 
with the Sunshine Coast Regional District if possible.  
9. DELEGATIONS - none 
10. APPLICATIONS AND REFERRALS 
10.1 Trust Council Bylaw No. 183 - Policy Statement Referral - for Response 
The Senior Policy Advisor noted the deadline for referral responses was changed 
due to the timing of local engagement events and a response is now required to be 
received prior to February 6, 2026. The Local Trust Committee previously requested 
a Community Information Meeting be scheduled to provide information and receive 
feedback.  
A Trustee stated preference that the Community Information Meeting be held 
separately from the November regular business meeting and be presented as a 
webinar held in the evening, and that staff provide preliminary survey results from 
the Local Trust Area for consideration prior to submitting a referral response. 
GM-2025-030 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee defer the bylaw referral on 
Policy Statement Bylaw No. 183 until the January 27, 2026 Local Trust 
Committee meeting. 
CARRIED 
 
11. LOCAL TRUST COMMITTEE PROJECTS 
11.1 Major Project: Gambier Official Community Plan & Land Use Bylaw Targeted 
Review - Staff Report (LATE ITEM) 
The Planner provided a verbal report and highlighted recommendations and 
feedback received from the Advisory Planning Commission following their review of 
draft engagement outreach materials and noted the following: 
• The Advisory Planning Commission recommended the Local Trust Committee 
hold a special meeting in advance of the November meeting to review the 
Squamish Nation recommendations for the shoreline Development Permit Area 
and potential Heritage Conservation Area for Gambier; 
• The scope of public engagement at this time remains ambiguous and not 
targeted on specific changes to the Official Community Plan and Land Use 
Bylaw and draft bylaws reflecting engagement comments received to date 
should be presented to the Local Trust Committee prior to considering further 
public engagement; 
• The planned fall engagement should not proceed and instead the Advisory 
Planning Commission (APC) recommended the APC members lead small 
discussion groups with 8-10 people, a survey be sent out to the general public, 

ADOPTED 
 
Gambier Island ADOPTED 4 of 9 
Local Trust Committee Minutes 
September 6, 2025 
and comments presented back to the Local Trust Committee this winter as part 
of a Community Information Meeting; 
• Staff are concurring with the Advisory Planning Commission’s recommendation 
to pause public engagement due to potential high risk of confusion about what 
is being presented without the draft language available;  
• The Advisory Planning Commission recommended that they be allowed to 
conduct their meetings electronically; 
• Advisory Planning Commission bylaws do not provide for electronic meetings 
and this issue has been addressed with the Local Trust Committee previously; 
• The most recent comments received from the Squamish Nation staff on the 
draft shoreline Development Permit Area and a new Heritage Conservation Area 
will be prepared and presented in a staff report at the November 25 Local Trust 
Committee meeting. 
 
Discussion ensued and the following comments and clarifications were recorded: 
• There is concern that public engagement continues to be delayed; 
• It is difficult to comment on the Advisory Planning Commission 
recommendations without having details on the Squamish First Nation 
recommendations; 
• There are many overlapping situations that impact an appropriate engagement 
strategy for the Gambier Official Community Plan including draft Trust Policy 
Statement engagement and New Brighton Dock engagement; 
• Clear communications to the public are critical and community engagement 
regarding the Squamish Nation recommendations is necessary prior to the 
Local Trust Committee considering implementation of the Nation’s 
recommendations; 
• There is confusion in the community regarding the Squamish Nation land 
agreement with the Province and if the agreement will impact the community; 
• In order to lessen potential for confusion a refocus on the original 
recommendation to draft language for the Official Community Plan and Land 
Use Bylaw based on the Squamish Nation staff engagement summary report is 
necessary; 
• The project was initially grounded in the Nation’s interests and was to be 
presented to the community as part of the Local Trust Committee’s actions 
towards reconciliation; and 
• There is need to develop a communications strategy with release prior to, or in 
tandem, with the agenda package that contains draft bylaw language. 
 
The Planner summarized the preliminary recommendations received from 
Squamish First Nation staff on the shoreline Development Permit Area and the 
following comments were noted: 
• The Nation recommends a minimum 30 metre buffer as part of the 
Development Permit Area and prefers the Local Trust Committee consider a 50-
metre buffer; 
• Emphasis has been put on shoreline protection measures which are essential 
for both ecological and cultural values; 

ADOPTED 
 
Gambier Island ADOPTED 5 of 9 
Local Trust Committee Minutes 
September 6, 2025 
• Shoreline protections should be aligned with long-term climate resilience and 
land stewardship objectives; and 
• There is need to avoid harmful shoreline modifications and soft shore 
approaches should be prioritized to ensure docks and access structures 
protect sensitive habitats. 
 
GM-2025-031 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee pause public 
engagement on targeted amendments to the Official Community Plan 
and Land Use Bylaw until consideration of the Squamish Nation staff 
comments on the draft shoreline Development Permit Area and draft 
Heritage Conservation Area; and that staff present the drafts and 
referral comments for Local Trust Committee consideration at the 
November 25, 2025 regular business meeting.  
 CARRIED 
 
GM-2025-032 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to forward 
a copy of Planner McCargar’s October 2024 report on electronic 
Advisory Planning Commission meetings to the Advisory Planning 
Commission members for clarification. 
CARRIED 
11.2 Major Project: Gambier Official Community Plan and Land Use Bylaw Targeted 
Review - Business Case for 2026/27 Fiscal - Staff Report 
The Planner summarized the staff report and highlighted the following: 
• The work on the Official Community Plan/Land Use Bylaw review will not 
complete during this fiscal year; 
• A budget of $8,000 is proposed and this is a fairly typical budget request for final 
bylaw drafting and legislative review processes; and 
• The business case does not anticipate robust public engagement as the case 
was prepared prior to receiving the recent Advisory Planning Commission 
recommendations. 
 
Discussion ensued and the following comments and clarifications were noted: 
• The project is moving into the next fiscal year and the next term due to delayed 
engagement; 
• There is need to request additional funds for engagement and communications 
to facilitate engagement; 
• External trends are impacting the ability to communicate the project effectively 
and there is need to communicate the project in a proactive manner; 
• The business case can be re-worded so it is recognized that the funds are for 
engagement; 
• The remaining time in this fiscal year can be spent preparing draft bylaws in 
preparation for public engagement that will carry forward to the next term. 
 

ADOPTED 
 
Gambier Island ADOPTED 6 of 9 
Local Trust Committee Minutes 
September 6, 2025 
GM-2025-033 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee amend the business case to 
allocate $8000 towards communication and public engagement on 
potential draft bylaw language. 
CARRIED 
11.3 Minor Project: Keats Island Shoreline Protection Project - Gambier Bylaw No. 
153 & 154 Final Adoption - Staff Report 
The Planner noted proposed Bylaws No. 153 and 154 have proceeded through 
Public Hearing, passed third reading, passed Executive Committee approval and 
have recently obtained approval from the Minister of Housing and Municipal Affairs 
and the next step is for the Local Trust Committee to grant final adoption. 
 
GM-2025-034 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 153, cited as 
“'Keats Island Official Community Plan, 2002, Amendment No. 1, 2021”, be 
adopted. 
CARRIED 
 
GM-2025-035 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 154, cited as 
“Keats Island Land Use Bylaw, 2002, Amendment No. 1, 2021”, be adopted. 
CARRIED 
 
The meeting was recessed for a break at 11:27 a.m. and reconvened at 11:40 a.m.  
12. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
12.1 Email dated June 20, 2025 from R. Cosulich regarding Gambier Island Resident 
Statement Pre-June 24th Meeting 
The Chair confirmed the Governance Review Report is on the upcoming Trust 
Council agenda for consideration of next steps. 
13. NEW BUSINESS - none 
14. STAFF REPORTS 
14.1 Gambier Island Local Trust Committee Bylaw Enforcement Notification Bylaw 
No. 116 Final Adoption - Staff Report 
The Bylaw Compliance and Enforcement manager summarized the staff report and 
stated the bylaw includes several amendments and an updated contravention 
penalty schedule and it is coming back to the Local Trust Committee for adoption 
following first, second, and third readings an Executive Committee approval. 

ADOPTED 
 
Gambier Island ADOPTED 7 of 9 
Local Trust Committee Minutes 
September 6, 2025 
GM-2025-036 
   It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee adopt Bylaw No. 160 the 
“Gambier Island Local Trust Committee Bylaw Enforcement Notification 
Bylaw No. 116, 2011, Amendment No. 1, 2025”. 
CARRIED 
14.2 Gambier Island Local Trust Committee Bylaw Compliance and Enforcement 
Policy - Staff Report 
The Bylaw Compliance and Enforcement Manager summarized the staff report and 
noted the policy was adopted at the previous meeting with a motion made to 
provide two amendments which have been completed. It was clarified that when 
Bylaw Officers see other issues related specifically to environmental or safety 
concerns while investigating another complaint the issues are addressed through 
Trust Council policy. 
GM-2025-037 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee adopt the amended Bylaw 
Compliance and Enforcement Policy. 
CARRIED 
14.3 Trust Council Bylaw No. 197 - Local Trust Committee Meeting Procedures 
Bylaw, Update Gambier Island Local Trust Committee Meeting Procedure 
Bylaw - Request for Decision 
A new Meeting Procedures Bylaw was adopted by Trust Council, which applies to all 
Local Trust Committees. Readings are required to repeal the current Gambier 
Meeting Procedures Bylaw, which has been superseded by the Trust Council bylaw. 
GM-2025-038 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee give Bylaw 161, cited as 
“Gambier Island Local Trust Committee Meeting Procedures Repeal Bylaw 
No. 161, 2025”, First Reading.  
CARRIED 
GM-2025-039 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee give Bylaw 161, cited as 
“Gambier Island Local Trust Committee Meeting Procedures Repeal Bylaw 
No. 161, 2025”, Second Reading.  
CARRIED 
GM-2025-040 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee give Bylaw 161, cited as 
“Gambier Island Local Trust Committee Meeting Procedures Repeal Bylaw 
No. 161, 2025”, Third Reading.  
CARRIED 

ADOPTED 
 
Gambier Island ADOPTED 8 of 9 
Local Trust Committee Minutes 
September 6, 2025 
GM-2025-041 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee forward Bylaw 161, cited as 
“Gambier Island Local Trust Committee Meeting Procedures Repeal Bylaw 
No. 161, 2025” to the Islands Trust Executive Committee for consideration 
of approval. 
CARRIED 
14.4 Gambier Island Advisory Planning Commission Expiry Notice - Staff Report 
It was noted that the current term of the Gambier Island Advisory Planning 
Commission is expiring in October 2025. 
A Trustee asked if there was an option to delay and allow the current Advisory 
Planning Commission to continue their work without reapplying. The Planner 
indicated the thank you letter can be customized and includes an invitation to 
reapply for appointment; however, the Local Trust Committee will still need to 
consider the applications for appointment. 
GM-2025-042 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request that staff advertise 
for expressions of interest for the Gambier Island Advisory Planning 
Commission. 
CARRIED 
GM-2025-043 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request that staff send 
letters to members of the Advisory Planning Commission whose terms will 
expire on October 17, 2025, inviting their expressions of interest for 
reappointment to the Advisory Planning Commission and thanking them for 
their participation. 
CARRIED 
14.5 Trust Conservancy Report - none 
14.6 Applications Report dated August 29, 2025 
The Planner stated they will follow up with staff that had been assigned application 
GM-DP-2022.1 and provide an update at the next Local Trust Committee meeting. 
14.7 Trustee and Local Expense Report dated June, 2025 
Received for information. 
14.8 Adopted Policies and Standing Resolutions 
Received for information. 
14.9 First Nations Relationship Building Update - none 
14.10 Local Trust Committee Webpage  

ADOPTED 
 
Gambier Island ADOPTED 9 of 9 
Local Trust Committee Minutes 
September 6, 2025 
A Trustee noted updates regarding timelines for the Official Community Plan project 
have been added to the projects page of the website. 
15. WORK PROGRAM 
15.1 Active Projects Report dated August 29, 2025 
Received for information. 
15.2 Future Projects Report dated August 29, 2025 
Received for information. 
16. UPCOMING MEETINGS 
16.1 Next Regular Meeting Scheduled for Tuesday, November 25, 2025 at 10:00 am 
and to be held Electronically 
17. ADJOURNMENT 
By general consent, the meeting was adjourned at 11:57 a.m. 
 
 
 
_________________________ 
Laura Patrick, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder