Gambier Island Local Trust Committee regular meeting, September 9, 2025

[0:00:12] Trustee Patrick: Chair Patrick, you're ready to go.

[0:00:14] Trustee Patrick: All right. Well, thank you very much. Good morning.

[0:00:17] Trustee Patrick: I'd like to call to order this regular meeting of the Gambier-Keats Local Trust Committee.

[0:00:22] Trustee Patrick: I guess it's regular electronic meeting.

[0:00:24] Trustee Patrick: We are live streaming and we're recording this meeting and the recording will be available in the coming days.

[0:00:31] Trustee Patrick: I always open the meetings with acknowledging how fortunate we are to be gathering all across the unceded territories of the Coast Salish First Nations.

[0:00:48] Trustee Patrick: Back in early August, I walked along in the March for Children that's put on by the

[0:00:55] Trustee Patrick: Penelope First Nation in Chimenas to honor and remember the children that attended the

[0:01:04] Trustee Patrick: Cooper Residential School and to honor the survivors who live with the results of the

[0:01:09] Trustee Patrick: residential school system.

[0:01:13] Trustee Patrick: And they talked about we do truth and reconciliation and how important it is to understand the

[0:01:18] Trustee Patrick: truth part.

[0:01:20] Trustee Patrick: And at that march, they did talk about extensively the graves that they have found at that site.

[0:01:29] Trustee Patrick: And the survivors spoke of what they've lived with, what they saw, what they have in their memories of this event.

[0:01:37] Trustee Patrick: And we have to remember, and the truth, that the Islands Trust, when it was formed, that school was still operating.

[0:01:44] Trustee Patrick: And so we know we've come a long way, but we have a lot further to go to really work to have meaningful relationships and to understand how we can work together to steward these islands into the future.

[0:02:02] Trustee Patrick: I'm Laura Patrick. I'm elected on Salt Spring and I'm the chair of this local trust committee.

[0:02:07] Trustee Patrick: Joining me today is Trustee Kate Louise Stamford and Trustee Joe Bernardo has sent his regrets.

[0:02:14] Trustee Patrick: He is not able to join us today for personal matters.

[0:02:19] Trustee Patrick: Together we make up your local trust committee.

[0:02:25] Trustee Patrick: Today we have a number of staff with us.

[0:02:29] Trustee Patrick: We have Lisa Millard is our administrator who is going to be taking meticulous minutes.

[0:02:35] Trustee Patrick: of this meeting and thank you very much lisa uh we have uh planner sonja zupanek welcome for joining

[0:02:42] Trustee Patrick: us today we have marlis mccarger planner marlis mccarger is also with us today um renee zimmerick

[0:02:49] Trustee Patrick: the regional planning manager may be coming in and we have um our manager of bylaw enforcement

[0:02:54] Trustee Patrick: of warren dingman with us today as well so this meeting is an official forum for your local trust

[0:03:00] Trustee Patrick: committee to make decisions about land use planning matters and discuss relevant business

[0:03:04] Trustee Patrick: this this is also a place of employment and our staff have the right of a safe and respectful

[0:03:09] Trustee Patrick: workplace we do have a public comment period in a few moments and i'll go over that but first

[0:03:15] Trustee Patrick: we have an agenda before us is there any additions or changes or that we need to make to the agenda

[0:03:22] Trustee Stamford (probable): i have

[0:03:23] Trustee Patrick: non-chair all right well not seeing any can we approve the agenda through general consent

[0:03:28] Trustee Patrick: it. Thank you very much. I do have to rise and report from our June 24th meeting. Gosh, that

[0:03:37] Trustee Patrick: seems like it was just yesterday. The October 17, 2023 in-camera meeting minutes were adopted

[0:03:43] Trustee Patrick: and the Gambier Island Local Trust Committee appointed James Quayle and Steve McDonald to

[0:03:49] Trustee Patrick: the Gambier Island Advisory Planning Commission with the term commencing immediately and ending

[0:03:54] Trustee Patrick: on October 17th, 2025.

[0:03:57] Trustee Patrick: Now I'm going to move into the reporting section of this meeting,

[0:04:02] Trustee Patrick: and I'm going to look to Trustee Stanford to give her report.

[0:04:04] Trustee Patrick: And you might as well go ahead and give your electoral area report

[0:04:07] Trustee Patrick: at the same time while you're at it.

[0:04:09] Trustee Patrick: Just report away.

[0:04:12] Trustee Stamford (probable): Thank you very much.

[0:04:16] Trustee Stamford (probable): Where's my – I'll start with regional district news first.

[0:04:23] Trustee Stamford (probable): Here it is.

[0:04:24] Trustee Stamford (probable): um so i've got my notes for the islands trust so i'm gonna start with uh trustee report just

[0:04:32] Trustee Stamford (probable): briefly the activities over the summer um it was a busy summer on all the islands as it always is

[0:04:39] Trustee Stamford (probable): um but i have to say uh on gambier uh the communities really came together there were

[0:04:46] Trustee Stamford (probable): fairs parades it was a fantastic art show um it just any opportunity people got to that people

[0:04:55] Trustee Stamford (probable): had to get together and celebrate island life our commotion on the ocean was a huge success

[0:05:02] Trustee Stamford (probable): i think this is i don't know year six or seven for that event um and they really stepped up so

[0:05:10] Trustee Stamford (probable): And I know on other islands, on Keats, lots of activities, especially around the camps, of course.

[0:05:21] Trustee Stamford (probable): Another thing I want to commend the islanders on is we had few, if any, fire emergencies.

[0:05:29] Trustee Stamford (probable): And that's always the biggest concern here.

[0:05:32] Trustee Stamford (probable): Everyone seemed to be paying attention to the fire restrictions.

[0:05:37] Trustee Stamford (probable): And if there were any concerns, people jumped on it as neighborhoods.

[0:05:43] Trustee Stamford (probable): And I think that's one of the most effective ways that we can protect ourselves from fire is neighborhood watches.

[0:05:52] Trustee Stamford (probable): The new Brighton dock continues to be a challenge.

[0:05:56] Trustee Stamford (probable): It is visibly deteriorating.

[0:05:58] Trustee Stamford (probable): uh community members are making temporary fixes um squamish marine group comes in and makes

[0:06:09] Trustee Stamford (probable): temporary fixes but there is still no plan for a long-term maintenance agreement or funding for

[0:06:16] Trustee Stamford (probable): that dock so it is probably still our top issue on the island uh so i'll leave it at that and then

[0:06:25] Trustee Stamford (probable): And with the regional district news, the Sunshine Coast Regional District is just about to finish its first phase of community outreach for its official community plan renewal project.

[0:06:40] Trustee Stamford (probable): There are currently seven OCPs on the Sunshine Coast, and one of the goals of this renewal program is to combine them into one.

[0:06:51] Trustee Stamford (probable): and to date a lot of the technical work in the background has found there's a lot of similarities

[0:06:58] Trustee Stamford (probable): between the the seven OCPs and we're looking forward to seeing how the communities

[0:07:05] Trustee Stamford (probable): can get behind such a goal and whether or not that's achievable. I'm working with staff and

[0:07:13] Trustee Stamford (probable): and the Gambria Island Community Association to develop an engagement program

[0:07:19] Trustee Stamford (probable): for a feasibility study for the new Brighton Dock.

[0:07:23] Trustee Stamford (probable): That should be happening towards the end of this month.

[0:07:27] Trustee Stamford (probable): Other dock news that impacts the Islanders,

[0:07:30] Trustee Stamford (probable): Hopkins Landing work, the last I heard, is to begin in early fall.

[0:07:35] Trustee Stamford (probable): I'm still waiting to hear more details on that

[0:07:38] Trustee Stamford (probable): because that has been delayed several times.

[0:07:40] Trustee Stamford (probable): times. Hopkins Landing is, although it's on the mainland, it is an important dock for emergency

[0:07:46] Trustee Stamford (probable): access and boaters do use it from the islands. And also the resurfacing for Keats Landing,

[0:07:55] Trustee Stamford (probable): that dock is also happening this fall. So I think I'll leave it at that. Thank you.

[0:08:00] Trustee Stamford (probable): All

[0:08:03] Trustee Patrick: right. Well, thank you very much. And yes, I know it was a busy summer and most of the islands

[0:08:08] Trustee Patrick: here. A lot of people were present and probably still here in some cases, and at least it feels

[0:08:15] Trustee Patrick: like it. I'm going to keep my report somewhat short. I'm going to focus on, you probably can't

[0:08:21] Trustee Patrick: see that into the thing, but most of you should have received a mailer to your mailbox. I'm sure

[0:08:28] Trustee Patrick: some of the folks in these islands may not have mail received locally, so that's probably a bit

[0:08:34] Trustee Patrick: bit of a challenge, but hopefully we have posters and other things up around where people can see

[0:08:40] Trustee Patrick: them. So the Islands 2050 has resulted in first reading for the Draft Trust Policy Statement.

[0:08:48] Trustee Patrick: Not my favorite name, but it is a collection of policies that help, that are how we implement

[0:08:58] Trustee Patrick: our mandate, the preserve and protect mandate in the islands. So after first reading, this is now

[0:09:04] Trustee Patrick: your chance the public's chance to comment and on the draft policies

[0:09:11] Trustee Patrick: tomorrow evening there is a webinar that the islands trust is sponsoring you do

[0:09:17] Trustee Patrick: need to register it's available on the website so go to our website at islands

[0:09:21] Trustee Patrick: trust and register if you'd like to participate tomorrow night now there

[0:09:26] Trustee Patrick: will be an event there's some we'll have a meeting or how are we if I'm sorry

[0:09:30] Trustee Patrick: Sorry, staff, can you remind me when the dates are of what were opportunities locally?

[0:09:37] Trustee Patrick: Does anyone have those dates?

[0:09:39] Trustee Patrick: We'll find those dates for you when we're going to be specific for Gambier.

[0:09:44] Trustee Patrick: But the comments are open.

[0:09:46] Trustee Patrick: There is a survey that's also available on our website.

[0:09:49] Trustee Patrick: We encourage you to take the survey, provide your comments.

[0:09:53] Trustee Patrick: You can send emails to Islands 2050.

[0:09:56] Trustee Patrick: We do want to hear from you.

[0:09:57] Trustee Patrick: This is the important time.

[0:10:01] Trustee Patrick: And later on the agenda, we do have a referral, and we'll be talking about how this local

[0:10:06] Trustee Patrick: trust committee and when it would want to respond to that referral on this draft policy

[0:10:13] Trustee Patrick: statement.

[0:10:14] Trustee Patrick: Trust Council is going to be meeting the 16th, 17th, and 18th on Gabriel Island.

[0:10:21] Trustee Patrick: It is live streamed, and there is a public comment period on the first day on the 16th,

[0:10:27] Trustee Patrick: I think 4.30 in the afternoon.

[0:10:29] Trustee Patrick: you are welcome to join us electronically if you have comments that are more directed to the

[0:10:35] Trustee Patrick: federation activities of the islands trust and with that that's going to be my report

[0:10:44] Trustee Patrick: so this is your time and i want to see if there's anybody we have no attendees so i think that takes

[0:10:52] Trustee Patrick: takes care of that. We have no attendees on this webinar, so normally we would be open to the

[0:11:00] Trustee Patrick: public to hear from you. We do want to hear from you at all times. Please, if you have comments

[0:11:07] Trustee Patrick: or questions, either reach out to your local trustees or email us at northinfo at islandstrust.bc.ca

[0:11:15] Trustee Patrick: um and please we want to hear from you your comments are important to us um okay i'm going

[0:11:24] Trustee Patrick: to keep on moving then um item 7.1 on the agenda on page four of the agenda package is the local

[0:11:31] Trustee Patrick: trust committee um minutes uh from june 24th are there any additions or changes to these minutes

[0:11:38] Trustee Patrick: that's um i

[0:11:42] Trustee Stamford (probable): just have a a query about a bullet point on page 13 i'm wondering if you might want

[0:11:51] Trustee Stamford (probable): to change it so it's the top of page 13 it's one two three it's the fourth bullet down and it

[0:11:58] Trustee Stamford (probable): currently reads there might be possibility to help sunshine coast regional district understand

[0:12:03] Trustee Stamford (probable): what islands trust considers a dwelling and priorities and non-priorities of the local

[0:12:07] Trustee Stamford (probable): trust committee can be included for discussion during a protocol meeting i'm wondering if we

[0:12:13] Trustee Stamford (probable): could delete that it kind of i'm sure somebody said it but um can we just make it a little more

[0:12:22] Trustee Stamford (probable): a statement to the effect that the islands trust committee will discuss

[0:12:31] Trustee Stamford (probable): discuss um dwelling definitions and priorities with the sunshine coast regional district at the

[0:12:39] Trustee Stamford (probable): upcoming protocol meeting all

[0:12:43] Trustee Patrick: right i'm going to give lisa a moment to catch that lisa if you

[0:12:47] Trustee Patrick: caught that please let me know i

[0:12:50] Voice 6: have that chair patrick

[0:12:51] Trustee Patrick: thank you super thank you very much

[0:12:54] Trustee Patrick: thanks

[0:12:54] Trustee Stamford (probable): lisa and um i don't have any other comments so can we

[0:13:00] Trustee Patrick: thank you approve the minutes as amended

[0:13:02] Trustee Patrick: through general consent excellent um we also have the advisory planning commission minutes

[0:13:11] Trustee Patrick: for our information on page 16 and moving on we've got the follow-up action list on page 20

[0:13:21] Trustee Patrick: item 8.1 um i'll look to staff first is there anything from the follow-up action list that you

[0:13:27] Trustee Patrick: need to bring to our attention i

[0:13:32] Planner McCargar: did want to just do a little follow-up um on so following the

[0:13:37] Planner McCargar: June 24th LTC meeting there was an item added to the fuel that requested a staff report

[0:13:47] Planner McCargar: regarding the accessory building regulations and so I just wanted to note that the staff report

[0:13:52] Planner McCargar: was not completed for today's meeting but staff are seeking some clarification on whether this

[0:13:58] Planner McCargar: work should be considered as part of the major project or as a separate minor project. At this

[0:14:03] Planner McCargar: time it's not been resourced as a project and it's a fuel item would only be given we'd only

[0:14:09] Planner McCargar: be able to prepare a really high level summary if the ltc wants to proceed with this preliminary

[0:14:16] Planner McCargar: work we could outline general options for how accessory buildings are regulated under the land

[0:14:21] Planner McCargar: use bylaw identify where islands trust has jurisdiction and flag where responsibilities

[0:14:27] Planner McCargar: Possibilities lie with the Sunshine Coast Regional District or the province.

[0:14:32] Planner McCargar: And then it could, so you do have a November 6th protocol meeting with SCRD.

[0:14:40] Planner McCargar: So there's, that item would be on the agenda, but just wanted to be clear that this fuel

[0:14:45] Planner McCargar: item would not be a detailed policy review.

[0:14:49] Planner McCargar: And so I was just looking to the LTC for a little bit more direction on what was intended

[0:14:54] Planner McCargar: with that item.

[0:14:57] Trustee Patrick: Go ahead, Trustee Stanford.

[0:15:00] Trustee Stamford (probable): Yes, thank you.

[0:15:02] Trustee Stamford (probable): I think that was a very definite response to a situation that was arising on Gambier.

[0:15:11] Trustee Stamford (probable): I do see the value in a very high-level sort of outline that people can refer to

[0:15:19] Trustee Stamford (probable): as to where the authorities lie um and and what the issue is why it's a bit confusing um and then

[0:15:29] Trustee Stamford (probable): it just provides a bit of clarity and then i think it would be up to the committee to decide from

[0:15:34] Trustee Stamford (probable): there does that fit within the major project the ocp renewal or um does it require its own

[0:15:44] Trustee Stamford (probable): project process so that does that give you enough um direction uh planner mccarver i

[0:15:53] Planner McCargar: think so i can

[0:15:54] Planner McCargar: aim to do something for the november ltc meeting and like yeah i think like you've said and like

[0:16:01] Planner McCargar: i kind of highlighted it would just be a very high level summary and then we can kind of go

[0:16:06] Planner McCargar: from there if we need to do more deeper dive when

[0:16:10] Trustee Patrick: is the protocol meeting scheduled with

[0:16:12] Trustee Patrick: it's

[0:16:13] Planner McCargar: tentatively scheduled as far as i know for november 6th

[0:16:16] Trustee Patrick: yeah okay go ahead would there be

[0:16:21] Trustee Stamford (probable): any value to be having that document available um for the protocol meeting or does it need to

[0:16:27] Trustee Stamford (probable): go through the committee for publication first uh

[0:16:33] Planner McCargar: typically we would put it on the agenda first

[0:16:38] Planner McCargar: First, I can check with RPM JAMRA to see if it's just a memo, if that can just go out to the LTC prior to being on an agenda or not, so that you had it before your November 6th meeting, so I could get back to you on that.

[0:16:52] Trustee Stamford (probable): Okay, yeah, I think it would have a value to our discussion with the SCRD at that opportunity.

[0:17:00] Trustee Patrick: Yeah. And I think if that could be somewhat of the lens of the preparation for that document is to help be prepared for that meeting to, you know, we

[0:17:10] Trustee Patrick: don't need to work the solution, but we need to identify is, you know, is there more work for the Allens Trust to do or for this local trust committee to do? Or does some of this work fall on the Sunshine Coast Regional District?

[0:17:24] Trustee Patrick: Yeah,

[0:17:26] Trustee Stamford (probable): and I do think the intent from the previous meeting was they saw an opportunity for discussion, community discussion through the official community plan project, given there was desires to see some kind of flexibility of the, to have accessory buildings prior to principal dwelling permits.

[0:17:52] Trustee Stamford (probable): permits. So the community is interested in seeing the pros and cons of that. If there's any way I

[0:17:59] Trustee Stamford (probable): can provide more background so it's not impactful on staff. If I could be sent in the right direction

[0:18:08] Trustee Stamford (probable): because I think this will continue to come up especially on Gambier and I think there's an

[0:18:14] Trustee Stamford (probable): opportunity with the OCP to make some changes. So barring seeing the report, to me, that's the

[0:18:24] Trustee Stamford (probable): overall intent from June, from the June meeting. So I think we're good.

[0:18:32] Trustee Patrick: All right. Are there any

[0:18:33] Trustee Patrick: other questions then from you on the

[0:18:37] Trustee Patrick: follow-up action list?

[0:18:38] Trustee Stamford (probable): From the fuel, the only other thing

[0:18:41] Trustee Stamford (probable): is um um is we've got a target date for the pdf maps for groundwater recharge um and it says in

[0:18:54] Trustee Stamford (probable): progress i'm just wondering if um if we have any more information that i can extend to the public

[0:19:02] Trustee Stamford (probable): about when we're expecting to see some more information on that so

[0:19:11] Planner McCargar: i did reach out to uh

[0:19:14] Planner McCargar: freshwater specialist William, just at the end of August. And he said they are working through

[0:19:24] Planner McCargar: the Freshwater Atlas project this calendar year and will be considering the role of the PDF maps,

[0:19:29] Planner McCargar: how Sound Islands will be the case study for those maps. There's been consistent movement on this

[0:19:36] Planner McCargar: now that they're still working on some technical and logistical challenges to have the groundwater

[0:19:42] Planner McCargar: water data uploaded um but it's being supported by a spatial consultant contract so there is

[0:19:51] Planner McCargar: progress being made um but that yeah that's that's the update that i have so far okay

[0:19:58] Planner McCargar: so they're working

[0:20:00] Planner McCargar: through working through some challenges we're working with a consultant

[0:20:02] Planner McCargar: and have this

[0:20:04] Trustee Stamford (probable): calendar year study

[0:20:05] Planner McCargar: yeah okay um great

[0:20:10] Trustee Stamford (probable): thank you any

[0:20:12] Trustee Patrick: other questions on the

[0:20:13] Trustee Patrick: follow-up action list no

[0:20:14] Trustee Stamford (probable): yeah

[0:20:15] Trustee Patrick: all right then um we're going to keep moving forward um we're into

[0:20:22] Trustee Patrick: the applications and referrals we have one referral item 10.1 uh page 24 go ahead right

[0:20:29] Trustee Stamford (probable): here patrick um the advisory planning commission has um some detailed uh minutes are we going to

[0:20:37] Trustee Stamford (probable): to discuss that as part of

[0:20:38] Trustee Stamford (probable): we can um project was is that what we can do with that generally that's

[0:20:43] Trustee Patrick: how if you'd like to that's how i i

[0:20:46] Trustee Stamford (probable): think so use them that's all no

[0:20:49] Trustee Patrick: i i always intend to refer back

[0:20:51] Trustee Patrick: to them when we're um when we're in discussion if that's okay thank

[0:20:55] Trustee Patrick: you okay so um back to the

[0:21:00] Trustee Patrick: referral for uh it's uh the draft policy statement that i referred to earlier in my report uh is

[0:21:07] Trustee Patrick: is accompanied by a draft bylaw, number 183.

[0:21:11] Trustee Patrick: This is a referral that has come

[0:21:13] Trustee Patrick: to the local trust committee.

[0:21:15] Trustee Patrick: I can tell you how Gabriela dealt with it last week,

[0:21:17] Trustee Patrick: because I think that's probably helpful.

[0:21:20] Trustee Patrick: They have a community information meeting

[0:21:22] Trustee Patrick: that will be coming up,

[0:21:23] Trustee Patrick: which I think we probably have somewhat of the sort here.

[0:21:27] Trustee Patrick: What we did was we passed a resolution

[0:21:31] Trustee Patrick: setting it to the November local trust committee meeting

[0:21:35] Trustee Patrick: to come back after the local trustees have an opportunity to hear what their local community

[0:21:40] Trustee Patrick: has to say, to review any of the comments that come into Islands 2050 that are relevant to

[0:21:46] Trustee Patrick: Gabriel Island. So the idea here is for our response is to really look at the policies

[0:21:51] Trustee Patrick: from the Gambier-Keats perspective. How do the policies show up here? Is there a policy that

[0:22:00] Trustee Patrick: could be maybe, oh, I forgot that Jason's here, but I'll let him speak in a moment.

[0:22:05] Trustee Patrick: you know, how policies show up. And he'll have the answer to when Gambier's things are.

[0:22:13] Trustee Patrick: Or if there's missing policies that would be beneficial to Gambier Keats. And that's so that

[0:22:18] Trustee Patrick: we can really make sure the referral comes back from that perspective. And sorry, staff member

[0:22:25] Trustee Patrick: Jason Yeomans is here. He is our staff that's heading up the Trust Policy Statement Project.

[0:22:32] Trustee Patrick: And please, over to you.

[0:22:36] Voice 3: Good morning, Chair Patrick.

[0:22:37] Voice 3: and Gambier trustees. I missed the first part of your preamble there, Trustee Patrick or Chair

[0:22:43] Voice 3: Patrick, but it sounded quite accurate as to what's being sought with these policy statement

[0:22:49] Voice 3: referrals to all of the local trust committees. I'm not sure if you have any specific questions

[0:22:55] Voice 3: for me today, but maybe just a couple of things that I will identify is that I believe that in

[0:23:01] Voice 3: the referral form that your local trust committee received, it suggested that there was a deadline

[0:23:06] Voice 3: line of October 14th by which you need to submit your referral response. That is not in fact the

[0:23:11] Voice 3: case because as we realized afterwards, local engagement events taking place throughout the

[0:23:16] Voice 3: Islands Trust area were going to be happening throughout October and November and potentially

[0:23:20] Voice 3: even into December, thereby making it rather difficult to respond based on what you hear

[0:23:25] Voice 3: from your constituents by that October 14th date. The window of engagement that Trust Council has

[0:23:31] Voice 3: as assigned to this project for this phase, is open essentially until February the 6th.

[0:23:36] Voice 3: So that is the hard and fast deadline, though, of course, our preference would be that you have your referral response into us as quickly as possible.

[0:23:45] Trustee Patrick: My question to you was, I didn't have it at my fingertips, what was requested for the Gambier-Keats area and the dates, anything associated with that?

[0:23:54] Trustee Patrick: Sure,

[0:23:54] Voice 3: absolutely. So Gambier Island has requested a community information meeting on the same day as it's what I presume is your next local trust committee meeting, which is November the 25th.

[0:24:08] Voice 3: I gather, given the distributed nature of Gambier Island community members, that it will be an online event, an online open house.

[0:24:17] Voice 3: staff will be making a presentation and then be available to answer any

[0:24:21] Voice 3: questions that that may arise and then we can sort of segue from that into a

[0:24:25] Voice 3: more traditional town hall if folks who attend have things that they want to say

[0:24:30] Voice 3: directly to the local trust committee based on what they've heard or their own

[0:24:34] Voice 3: reading of the new policy statement itself one sort of somewhat outstanding

[0:24:41] Voice 3: question that if you are able to answer for me now might be helpful would you

[0:24:45] Voice 3: You prefer that this community information meeting take place within the usual time of your local trust committee meeting.

[0:24:53] Voice 3: So I gather your local trust committee meetings usually kick off at 10.

[0:24:56] Voice 3: So we could do it for an hour from 10 to 11, or it could be sort of earlier if that's the preference, or it could be later if that's the preference.

[0:25:04] Voice 3: Just wondering about when you might like this to occur.

[0:25:06] Voice 3: And if my fellow staff folks from the Islands Trust have any observations about that, please share that too.

[0:25:13] Trustee Patrick: Go

[0:25:14] Trustee Stamford (probable): ahead, Trustee Stanford.

[0:25:15] Trustee Stamford (probable): um one of the ongoing comments for gambier keats area is that our meetings are always during

[0:25:25] Trustee Stamford (probable): office hours and i'm hoping that maybe this is an opportunity to have a an evening meeting

[0:25:32] Trustee Stamford (probable): um and i would like to see it separate from the the local trust committee uh given that you know

[0:25:39] Trustee Stamford (probable): know we we have a very precise flow to how our meetings go this i see is is much more open to

[0:25:49] Trustee Stamford (probable): people making comments um so my preference would be an evening um webinar webinar style

[0:25:58] Trustee Stamford (probable): um where people can can make comments okay

[0:26:03] Voice 9: scribbling

[0:26:11] Voice 3: some notes here the

[0:26:16] Trustee Patrick: details on the

[0:26:16] Trustee Patrick: the date and time will have to come or is there more direction you would need from us Jason for

[0:26:24] Trustee Patrick: that no

[0:26:25] Voice 3: I mean I think we can we can make do with that and then um and then organize around that

[0:26:30] Voice 3: accordingly I mean we already knew that you you have elected to hold something on on uh November

[0:26:36] Voice 3: the 25th and yeah just um and

[0:26:39] Trustee Stamford (probable): and so look looking at this just to add so looking at this because we

[0:26:44] Trustee Stamford (probable): my preference would be to separate it out um and have an evening option then it isn't required to

[0:26:51] Trustee Stamford (probable): be on november 25th but um if there's a way of fitting it in around that time around that date

[0:26:58] Trustee Stamford (probable): i think that would be beneficial um so if it works with staff then um that would be a way of doing it

[0:27:05] Trustee Stamford (probable): okay

[0:27:06] Voice 3: thank you trustee stamford um then the only other i mean i don't even think it was necessarily

[0:27:12] Voice 3: necessarily a question per se because your direction had been clear that you were looking

[0:27:16] Voice 3: for a mail out uh to gambier residents notifying them um of this event and we're happy to provide

[0:27:23] Voice 3: that okay

[0:27:24] Voice 6: thank you yeah i mean

[0:27:26] Voice 3: most likely we'll just do it sort of postcard style

[0:27:29] Voice 3: and

[0:27:31] Trustee Stamford (probable): and i will i as i've done before um a few days ago send it out to our community list which is

[0:27:39] Trustee Stamford (probable): is quite um extensive it's a approaching a thousand people right now and it's very it's

[0:27:46] Trustee Stamford (probable): kept up so it's it's clear and concise and people trust it so um it all this information goes out

[0:27:54] Trustee Stamford (probable): to that as well

[0:27:55] Voice 3: okay that's great that'll

[0:27:57] Voice 3: be one

[0:27:58] Trustee Stamford (probable): of my questions is as um because i've already

[0:28:01] Trustee Stamford (probable): sent out some communication material about this asking for input how would the ltc receive

[0:28:08] Trustee Stamford (probable): comments from our constituency back so that we have something to work with? How do you see that

[0:28:17] Trustee Stamford (probable): coming back to the LTC?

[0:28:21] Voice 3: Well, I think they either sort of speak at an open meeting, right, and where

[0:28:26] Voice 3: you can receive it verbally, or if they have written feedback, they would probably email

[0:28:30] Voice 3: your local trust committee email address. If

[0:28:35] Trustee Stamford (probable): they have Gambier specific

[0:28:36] Voice 3: comment or commentary.

[0:28:39] Trustee Stamford (probable): So the survey, I haven't looked at it yet, but the survey itself does not ask for LTC area?

[0:28:47] Trustee Stamford (probable): It does, but

[0:28:48] Voice 3: the survey doesn't close until February the 6th.

[0:28:52] Trustee Stamford (probable): Okay. Because it would be, as we go into the community information meeting, it would be nice to know if we have had any feedback and in any direction that we may be seeing from those comments from the local trust committee, rather than going in blind each time.

[0:29:12] Trustee Stamford (probable): And

[0:29:13] Voice 3: we may be able to do some preliminary analysis, at least to find out what, you know, sort of tell you how many people have identified Gambier-Keats as being the local trust area sort of closest to their heart.

[0:29:28] Voice 3: But I doubt we'll have the opportunity to provide you with any sort of analysis of the responses that we've received.

[0:29:35] Voice 3: Okay.

[0:29:37] Trustee Stamford (probable): So from now on, what I'll do is any communication I put out about this, I will also ask that they copy myself or Trustee Bernardo or Chair Patrick, their comments if they're comfortable with that, because then that just helps us see the direction of conversation.

[0:30:00] Trustee Patrick: Well, thank you. These are good questions. Ones I raised directly with Jason as well, following Gabriela, because it is important if we're going to have this lens, we need to be able to see what people are saying in the various means, because we're inviting people to participate in many ways. So it'll be a bit of a data hunting exercise, but I think we can do it.

[0:30:21] Trustee Patrick: I guess my question to staff is, we know we have the next meeting in November.

[0:30:28] Trustee Patrick: What's the following meeting after that?

[0:30:30] Trustee Patrick: Do we, I just don't have that at my fingertips.

[0:30:32] Trustee Patrick: Who has that date of when the next meeting is after November 25th?

[0:30:39] Trustee Stamford (probable): Nobody has it at their fingertips.

[0:30:41] Planner McCargar: I do not have it at my fingertips.

[0:30:42] Trustee Patrick: No, none of us do.

[0:30:43] Trustee Patrick: Oh, there's Marlis McCarter.

[0:30:45] Trustee Patrick: Go ahead.

[0:30:46] Planner McCargar: Sorry, you were just looking for the next meeting after November 25th?

[0:30:50] Trustee Patrick: That's correct.

[0:30:50] Trustee Patrick: Correct.

[0:30:52] Planner McCargar: Lisa, do you, do you have that? Have they been scheduled yet?

[0:30:56] Voice 6: They've been scheduled to March. I'm just looking, um,

[0:31:00] Voice 6: the next Gambier meeting after December is January 27th.

[0:31:05] Trustee Patrick: January 27th. So just in the nick of time. Um,

[0:31:09] Trustee Patrick: so I guess I'd look to trustee Stanford, um, or I'd also look at staff. Uh,

[0:31:14] Trustee Patrick: well, I guess it's pretty much the same staff that we had at Gabriola. Um,

[0:31:17] Trustee Patrick: Did you want a resolution of when to bring this back forward to trigger the local trust committee to have a conversation and respond to the referral?

[0:31:27] Trustee Patrick: And I'll look to Trustee Stamford as to the comfort for the dates on that.

[0:31:36] Trustee Stamford (probable): Yeah, I mean, it does bring up a few operational questions.

[0:31:41] Trustee Stamford (probable): It depends on when we have our CIM.

[0:31:45] Trustee Stamford (probable): am uh if we're going to have our rcm the day of our local trust committee meeting then we can't

[0:31:52] Trustee Stamford (probable): really respond to um the question being asked of the ltc and again that comes back to we don't know

[0:32:00] Trustee Stamford (probable): what our community is saying if we don't get to see um anything pulled out from the survey that

[0:32:07] Trustee Stamford (probable): It relates to our local community.

[0:32:12] Trustee Stamford (probable): So I'm not sure how to answer that question.

[0:32:15] Trustee Stamford (probable): It looks like just about the way the dates are,

[0:32:18] Trustee Stamford (probable): we're going to have to make this determination in our January meeting.

[0:32:23] Trustee Stamford (probable): That's the only logical point that we can send the referral back with any

[0:32:29] Trustee Stamford (probable): kind of informed decision.

[0:32:36] Trustee Patrick: I guess I'll look to staff.

[0:32:37] Trustee Patrick: did you want a resolution for us to request this come back on that yeah

[0:32:44] Voice 3: perhaps a resolution to

[0:32:46] Voice 3: defer consideration uh of a referral response to the policy statement bylaw until your i forget

[0:32:52] Voice 3: what the date was january 2026 meeting

[0:32:55] Trustee Stamford (probable): okay so i move that the gambier island local trust committee

[0:33:00] Trustee Stamford (probable): committee uh defer the um bylaw referral policy statement by law bylaw number 183

[0:33:09] Trustee Stamford (probable): decision until our january um is that 27th i think so

[0:33:19] Trustee Stamford (probable): well january 27th 2026 local trust

[0:33:23] Trustee Stamford (probable): community well let lisa did you

[0:33:28] Trustee Stamford (probable): catch

[0:33:29] Trustee Patrick: that that's affirmative chair patrick i have that

[0:33:33] Trustee Patrick: Thank you so much. I will second that motion. Is there any discussion?

[0:33:40] Trustee Stamford (probable): It makes it very tight. But I guess we just have to see how the input unfolds. And I will certainly

[0:33:50] Trustee Stamford (probable): try and make this front and center on the islands in the in-house out to make sure we do get an

[0:33:58] Trustee Stamford (probable): an active response so all

[0:34:01] Trustee Patrick: right if there's no further discussion i'll call the vote all those

[0:34:05] Trustee Patrick: in favor yes that carries all right well thank you very much jason and we look forward to the

[0:34:12] Trustee Patrick: next steps and uh and hearing from uh the public in the gambier keats area on the response to this

[0:34:19] Trustee Patrick: referral thank you

[0:34:20] Voice 3: thank you chair patrick and trustee stanford um maybe i'll just note briefly

[0:34:24] Voice 3: that once we do develop uh the mailer to gambier keats residents we'll share that informally with

[0:34:31] Voice 3: you via email for for any feedback that you might have thank you all

[0:34:36] Trustee Patrick: right i'm going to keep on

[0:34:38] Trustee Patrick: moving then we have item 11.1 um staff report on the gambier community planned land use bylaw

[0:34:51] Trustee Patrick: targeted review and this will be up planner zubinik or

[0:34:59] Planner Zupanec (probable): do you thank you so originally we had

[0:35:04] Planner Zupanec (probable): and how's my audio just before i get started perfect good thank you we had hoped that we

[0:35:10] Planner Zupanec (probable): would have a more fulsome report and package of draft engagement materials ready for you but

[0:35:17] Planner Zupanec (probable): you did have an apc meeting last week and i'll be reporting back on and i can just share my screen

[0:35:23] Planner Zupanec (probable): to show the recommendations that were made.

[0:35:26] Planner Zupanec (probable): They were sent to the Local Choice Committee by email.

[0:35:30] Planner Zupanec (probable): Just a heads up for your discussion this morning.

[0:35:37] Planner Zupanec (probable): So the Advisory Planning Commission reviewed draft engagement outreach material

[0:35:42] Planner Zupanec (probable): that staff had worked on and decided to make the following recommendations

[0:35:48] Planner Zupanec (probable): to the LTC that you hold a special meeting in advance of your November meeting

[0:35:54] Planner Zupanec (probable): to review the Squamish Nation recommendations which we've now received for both the development

[0:36:01] Planner Zupanec (probable): shoreline development permit area which you've already we've seen the draft of so they have

[0:36:06] Planner Zupanec (probable): provided comments staff comments on that draft and they've also worked with myself on looking

[0:36:14] Planner Zupanec (probable): and reviewing at a potential draft heritage conservation area for Gambier which was part

[0:36:18] Planner Zupanec (probable): part of their original recommendations from our engagement

[0:36:21] Planner Zupanec (probable): that we did with the staff.

[0:36:24] Planner Zupanec (probable): So that has not yet been presented

[0:36:25] Planner Zupanec (probable): to the local trust committee

[0:36:27] Planner Zupanec (probable): and the APC concurred with staff

[0:36:31] Planner Zupanec (probable): that that information is likely very relevant

[0:36:35] Planner Zupanec (probable): to further consideration of engagement

[0:36:37] Planner Zupanec (probable): because it felt that the scope of public engagement

[0:36:41] Planner Zupanec (probable): at this time was still too ambiguous and open

[0:36:44] Planner Zupanec (probable): and not targeted on specific changes to the OCP

[0:36:48] Planner Zupanec (probable): or the land use bylaw so without a draft even though we have a draft development permit area

[0:36:54] Planner Zupanec (probable): which seemed to be the most you know potentially interesting change for for people to comment on

[0:37:01] Planner Zupanec (probable): that the other potential changes would be relevant for engagement and more suitable for our fulsome

[0:37:08] Planner Zupanec (probable): engagement in the future and so that the focus should be on preparing those drafts having the

[0:37:13] Planner Zupanec (probable): a local trust committee comfortable with those drafts, having them reflect engagement comments

[0:37:18] Planner Zupanec (probable): received to date, and then considering public engagement on those drafts. So that's the first

[0:37:26] Planner Zupanec (probable): recommendation from the APC. The second was to not proceed with the planned fall engagement on

[0:37:34] Planner Zupanec (probable): the community with APC members leading small discussion groups with eight to ten people,

[0:37:40] Planner Zupanec (probable): with a survey that going out to the general public and having comments presented back to

[0:37:46] Planner Zupanec (probable): the local trust committee this winter or late fall in a community information meeting so

[0:37:54] Planner Zupanec (probable): staff is concurring with these recommendations to pause the public engagement because of the

[0:38:00] Planner Zupanec (probable): high potential risk of confusion about what is being presented or asked without the drafts

[0:38:07] Planner Zupanec (probable): being presented beyond just the development permit area that we currently have for discussion.

[0:38:14] Planner Zupanec (probable): So the logical sequence that was discussed appeared to be that you, as a local trust

[0:38:21] Planner Zupanec (probable): committee, consider Squamish Nation staff's comments on the shoreline development permit

[0:38:27] Planner Zupanec (probable): area and decide if that draft as presented with those suggested revisions be incorporated

[0:38:34] Planner Zupanec (probable): incorporated into the actual amending bylaw language that could then go out to the community

[0:38:41] Planner Zupanec (probable): for comment so other changes to the ocp and land use bylaw are predominantly policy related

[0:38:49] Planner Zupanec (probable): contextual background for squamish nation acknowledgement the heritage conservation

[0:38:55] Planner Zupanec (probable): area would be a first discussion point for the ltc as well as to whether or not you're willing to

[0:39:00] Planner Zupanec (probable): and interested in incorporating a tool such as that into a draft OCP and land use bylaw for

[0:39:07] Planner Zupanec (probable): community engagement and discussion so staff are suggesting so before I go on to staff

[0:39:14] Planner Zupanec (probable): recommendations the third APC recommendation was related to and I wasn't at the meeting when this

[0:39:22] Planner Zupanec (probable): one was forwarded or when this recommendation was made but the APC is concerned about electronic

[0:39:30] Planner Zupanec (probable): meeting capacity, and this has been up for discussion a number of times, and you have

[0:39:36] Planner Zupanec (probable): received a comprehensive staff report from Planner McCarver on this matter related to why we currently

[0:39:43] Planner Zupanec (probable): can't create or amend your APC bylaw to allocate and allow for these meetings to be conducted

[0:39:53] Planner Zupanec (probable): entirely electronically. So we're well aware this is a very unique situation for Gambia.

[0:39:57] Planner Zupanec (probable): So those were the three recommendations that came out of the APC meeting last week. And that's why your agenda package today is deficient of that engagement package because staff felt we pulled that off, knowing that we also could not recommend advancement with that if your APC wasn't willing to and comfortable with survey questions,

[0:40:23] Planner Zupanec (probable): with running small community discussion groups that didn't focus on a structure of policy

[0:40:33] Planner Zupanec (probable): and regulatory changes based on all the engagement that's been done to date already.

[0:40:38] Planner Zupanec (probable): And they acknowledge that there was engagement conducted in 2022, despite the level of comfort

[0:40:45] Planner Zupanec (probable): with that engagement.

[0:40:46] Planner Zupanec (probable): And the results of that, that there is still a body of understanding of what types of potential amendments could be considered and the local trust committee should be making that decision about what you're comfortable with sending out to the community in draft bylaw form.

[0:41:04] Planner Zupanec (probable): Are there any questions about these three recommendations before I go on to staff comments for options to advance your project?

[0:41:13] Trustee Patrick: Go ahead, Trustee Stanford.

[0:41:15] Trustee Patrick: Yeah,

[0:41:16] Trustee Stamford (probable): I mean, I don't really know where to start. There's just so much overlapping activity here. First of all, we're talking about engagement from 2022. Well, that engagement was to look at topics of interest and provide general feedback.

[0:41:37] Trustee Stamford (probable): back. It's hard to comment on what the EPC is recommending when I don't know what it is

[0:41:46] Trustee Stamford (probable): that's being considered from the Squamish Nation. So I don't have a lot of information

[0:41:53] Trustee Stamford (probable): to counteract any of these recommendations. I am really concerned that we continue to delay

[0:42:01] Trustee Stamford (probable): public engagement. That does seem to be one of the biggest criticisms that I'm hearing about this

[0:42:07] Trustee Stamford (probable): process. On the other hand, there is so much other things going on that feed into an appropriate

[0:42:16] Trustee Stamford (probable): engagement for the Gambier OCP that, I mean, I'm getting confused as to what is going where,

[0:42:27] Trustee Stamford (probable): whether it's policy statement engagement, whether it's OCP engagement, or whether it's the New

[0:42:34] Trustee Stamford (probable): Brighton doc engagement, which is run by the SCRD. They're all interacting together. They all

[0:42:43] Trustee Stamford (probable): have an impact on this. And yet there isn't a clear way for me to get this information out to

[0:42:53] Trustee Stamford (probable): the public. So despite my strong reservations to continue to delay engagement, I think I do have

[0:43:04] Trustee Stamford (probable): have to follow the recommendations of the commission in that we need to have super clear

[0:43:13] Trustee Stamford (probable): structured information going out to the communities so they know exactly what is being looked at.

[0:43:20] Trustee Stamford (probable): The other issue I have is a possibility that, again, given the greater context of the house

[0:43:29] Trustee Stamford (probable): sound area that um recommendations from squamish nation will be seen as fait accompli if we do the

[0:43:39] Trustee Stamford (probable): recommendation or if we wait and not get community information first um somehow again it's how that

[0:43:49] Trustee Stamford (probable): communication is put out to really be clear that Squamish Nation has their input and the public has

[0:44:01] Trustee Stamford (probable): their input too and that they have a place in this. So those are sort of my general concerns,

[0:44:09] Trustee Stamford (probable): but I can't really speak to specifics because I haven't seen the recommendations.

[0:44:13] Trustee Stamford (probable): recommendations, there isn't a report to respond to. I'm wondering if it would be advisable to

[0:44:20] Trustee Stamford (probable): have some kind of special meeting between now and November 24th to try and just specifically focus on

[0:44:28] Trustee Stamford (probable): the recommendations from Squanish Nation.

[0:44:32] Planner Zupanec (probable): Yeah, so through the chair, nobody has seen

[0:44:35] Planner Zupanec (probable): the recommendations because staff have just received them. And so we've been waiting for that

[0:44:40] Planner Zupanec (probable): over the course of the summer, and we were quite hopeful that we would have had this

[0:44:44] Planner Zupanec (probable): to you by your September meeting, but we were not able to. The LTC has requested instead that we

[0:44:50] Planner Zupanec (probable): focus on public engagement, creating a public engagement package, survey questions, working

[0:44:56] Planner Zupanec (probable): with the APC. So this was directed by the local trust committee to really do that piece. Despite

[0:45:02] Planner Zupanec (probable): the fact that we don't have draft bylaws, we have a portion of potential draft bylaw, which is the

[0:45:08] Planner Zupanec (probable): the most interesting for your community members to comment on, but without the full scope of

[0:45:17] Planner Zupanec (probable): potential changes being presented in the format of a draft bylaw, it seems that it would be

[0:45:24] Planner Zupanec (probable): confusing to your constituents and potentially not helpful and a waste of time. So it felt like

[0:45:32] Planner Zupanec (probable): Like there's a return back to the original recommendations in 2024 of staff to draft the language for the OCP and LUB, present those to the local trust committee in their entirety based on the Squamish Nation Staff Engagement Summary Report as a starting point.

[0:45:51] Planner Zupanec (probable): That was the original recommendation.

[0:45:53] Planner Zupanec (probable): Yeah.

[0:45:54] Planner Zupanec (probable): Late 2023, 2024.

[0:45:55] Planner Zupanec (probable): 24 despite the fact that yes your community has to weigh in on this but that has to be the starting

[0:46:01] Planner Zupanec (probable): point because this entire project was grounded in reversing the order in which the project is

[0:46:07] Planner Zupanec (probable): delivered which is grounding it in the nation's interests presenting that to the community as

[0:46:14] Planner Zupanec (probable): part of your action towards reconciliation communicating that with confidence that this

[0:46:18] Planner Zupanec (probable): is the role of the local trust committee and that there is of course an opportunity for the public

[0:46:25] Planner Zupanec (probable): like to have to speak to this and to present and to be a part of any potential changes but that the

[0:46:31] Planner Zupanec (probable): starting point was not going to be the way we've done all our land use planning in the past which

[0:46:36] Planner Zupanec (probable): was strictly with the community and then referring to the nations yeah because that hasn't worked

[0:46:41] Planner Zupanec (probable): and

[0:46:42] Trustee Stamford (probable): so we were yeah

[0:46:43] Planner Zupanec (probable): this project was intentionally designed to be different and it's really not

[0:46:48] Planner Zupanec (probable): worked in that way it's it's just been muddled and delayed and delayed so staff acknowledged that and

[0:46:53] Planner Zupanec (probable): And so in response to this today, I'm presenting a few recommendations is that you do pause the public engagement on the targeted amendments to the OCP and land use bylaw.

[0:47:04] Planner Zupanec (probable): Again, these are targeted amendments. It's not a complete overhaul of your official community plan.

[0:47:10] Planner Zupanec (probable): That's not what the project charter is necessarily looking at doing, even though we do want to format the OCP slightly differently so that it's modernized.

[0:47:18] Planner Zupanec (probable): until the local trust committee reviews the most recent engagement comments from the Squamish

[0:47:23] Planner Zupanec (probable): nation staff which we just received on the draft shoreline development permit area and that's a

[0:47:28] Planner Zupanec (probable): draft that you've already reviewed and a new heritage conservation area draft which the LTC

[0:47:35] Planner Zupanec (probable): has not seen a draft of because staff have been working with them on that and that we present that

[0:47:40] Planner Zupanec (probable): to you in a comprehensive staff report for your November 25th regular business meeting your agenda

[0:47:46] Planner Zupanec (probable): And from what we can tell, does not seem to be overly subscribed for that meeting.

[0:47:51] Planner Zupanec (probable): My availability between now and mid-October is completely limited, if not unavailable.

[0:47:57] Planner Zupanec (probable): So my ability to present anything before the end of October and anyone else to step in just doesn't seem like that could be feasible.

[0:48:05] Planner Zupanec (probable): And that the Advisory Planning Commission's concerns about electronic meetings that we forward a copy of the report that Planner McCarter did for you in 2024, so that it clarifies for all ABC members, current and future, what the logistical and legislative obstacles are for us to accommodate their request, because we absolutely understand it.

[0:48:31] Planner Zupanec (probable): but you've been advised of the limited options, even though we thought we had some

[0:48:35] Planner Zupanec (probable): opportunities to amend the ABC bylaw. We understand we currently do not. So these are

[0:48:42] Planner Zupanec (probable): the two recommendations that I'm bringing forward for your discussion today. And I'm happy to take

[0:48:47] Planner Zupanec (probable): any questions that you have. I also can speak just if you wanted to, for me to just generally

[0:48:53] Planner Zupanec (probable): summarize some Squamish Nation comments about these two pieces that I'll be reporting back on.

[0:48:59] Planner Zupanec (probable): and I'm happy to do that as well. So there's no surprises. Yes.

[0:49:04] Trustee Patrick: Yes. I'd

[0:49:06] Planner Zupanec (probable): be good. That's great. So

[0:49:12] Planner Zupanec (probable): they provided preliminary comments on the shoreline development permit area. The way I

[0:49:18] Planner Zupanec (probable): presented it was the way you received it in your agenda package and the way that the advisory

[0:49:23] Planner Zupanec (probable): planning commission members reviewed it. So they're requesting a minimum 30 meter buffer

[0:49:29] Planner Zupanec (probable): offer as part of the development permit area or area of um for the application for the DPA but

[0:49:38] Planner Zupanec (probable): would prefer that the local trust committee start with 50 meters they're emphasizing that the

[0:49:42] Planner Zupanec (probable): shoreline protection measures for Gambia are essential for both ecological and cultural values

[0:49:48] Planner Zupanec (probable): cultural values not limited to indigenous but also residential cultural values they are stressing the

[0:49:54] Planner Zupanec (probable): need to avoid those harmful shoreline modifications and prioritizing soft shore approaches ensuring

[0:50:00] Planner Zupanec (probable): docks and access structures are protecting sensitive habitats like eelgrass which they

[0:50:07] Planner Zupanec (probable): recognize is a species of significance for them on gambier despite concerns from some members

[0:50:14] Planner Zupanec (probable): of the community that that doesn't exist it does exist in the shore for sure areas of gambier they

[0:50:20] Planner Zupanec (probable): They also highlighted the importance of integrating Squamish cultural interests like language, place naming, and aligning shoreline protection with long-term climate resilience and land stewardship objectives.

[0:50:32] Planner Zupanec (probable): So I would be presenting a comprehensive report with that level of detail potentially at your November meeting.

[0:50:39] Planner Zupanec (probable): the heritage conservation area draft they were really interested and excited about because

[0:50:45] Planner Zupanec (probable): it could potentially address their serious concerns about a 200 meter buffer around all

[0:50:50] Planner Zupanec (probable): fresh water and the and the foreshore area needing a higher level of assessment and review before any

[0:50:58] Planner Zupanec (probable): land alterations are conducted and so this is of course a concern across their entire territory

[0:51:04] Planner Zupanec (probable): And they're looking to work with local governments who are willing to incorporate whatever tools they can to help them have this level of comfort that this land alterations within these 200 meter buffers of these significant cultural features and landscapes are being held to a higher standard and that more information is available at the time that those alterations are being proposed to evaluate what, if any, mediation or remediation is required.

[0:51:35] Planner Zupanec (probable): and yeah they're excited to see what implementation or appetite for implementation there is from the

[0:51:44] Planner Zupanec (probable): local trust committee so that's just a summary if you have any questions I'll try to address

[0:51:49] Planner Zupanec (probable): those in the report for your next meeting

[0:51:52] Trustee Patrick: questions go ahead for

[0:51:55] Trustee Stamford (probable): me no I think this is

[0:51:57] Trustee Stamford (probable): all in line with what I was expecting to hear from them so the detail will be interesting to

[0:52:04] Trustee Stamford (probable): you see, but I don't have specific questions about their response. Again, I keep going back to

[0:52:10] Trustee Stamford (probable): how best to frame a public strategy for these as we move forward. Again, I feel like we're

[0:52:23] Trustee Stamford (probable): holding off engagement. And I recognize the reasons why it's just there are bigger

[0:52:32] Trustee Stamford (probable): bigger, um, um, trends that are impacting how I communicate this, this project. And, um, I'm

[0:52:43] Trustee Stamford (probable): really hoping there'd be some kind of, um, communication about the Squamish land agreement

[0:52:50] Trustee Stamford (probable): with the province and how it has an, any impact on, on the community. There's a lot of confusion

[0:53:00] Trustee Stamford (probable): about it. There's a lot of questions about it. And then it all feeds into the new Brighton Doc

[0:53:09] Trustee Stamford (probable): relationship. And again, the language in the policy statement. So all these trends are impacting how

[0:53:19] Trustee Stamford (probable): I'm able to communicate. And maybe it's best that I try and talk to somebody offline about strategies

[0:53:26] Trustee Stamford (probable): on how I can be as clear as possible

[0:53:29] Trustee Stamford (probable): so that the background is there

[0:53:32] Trustee Stamford (probable): once these recommendations are made public.

[0:53:37] Trustee Stamford (probable): Because putting them out cold,

[0:53:39] Trustee Stamford (probable): I think would be difficult for me

[0:53:43] Trustee Stamford (probable): to be able to manage communications-wise.

[0:53:49] Trustee Stamford (probable): So those are the kinds of things

[0:53:51] Trustee Stamford (probable): that I'm trying to get my head around.

[0:53:53] Trustee Stamford (probable): It's not so much the actual information.

[0:53:57] Trustee Stamford (probable): It's how we provide the very necessary background to a complex and changing scenario with First Nations.

[0:54:09] Trustee Stamford (probable): So any suggestions or ways to move with this?

[0:54:16] Trustee Stamford (probable): I saw your recommendations, but any comments I'd appreciate.

[0:54:20] Trustee Stamford (probable): through

[0:54:26] Planner Zupanec (probable): the chair i think that was directed at me yes i

[0:54:30] Trustee Stamford (probable): i don't know it's just directing

[0:54:32] Trustee Stamford (probable): at everybody i i'm really um yeah i'm feeling fairly stuck um and it is a single trustee

[0:54:43] Trustee Stamford (probable): which is unusual um but it is what i'm noticing on this island it is the gambier ocp so before

[0:54:55] Trustee Patrick: Before Planner Zupanek responds, I'm wondering if there's a third resolution to your recommendations today about communications that we would request you to have a communication strategy prepared prior to the release of the agenda package or in tandem with the release of the agenda package.

[0:55:16] Trustee Patrick: Because I do hear, Trustee Stanford, when draft bylaws show up in an agenda package, they're public, they're out. And now others may put information or their understanding or that's what gets out. That's the message that goes out.

[0:55:34] Trustee Patrick: So it's important that if we're going to put draft bylaws out, that we have a communications that goes with it.

[0:55:40] Trustee Patrick: Where are we in the process? What's happening? What's the next steps?

[0:55:44] Trustee Patrick: When are we going to be engagement? You know, that we that we have some, you know, correct or we're telling the story or managing the communications when it's first out in public.

[0:55:56] Planner Zupanec (probable): So the staff report would definitely incorporate that timeline to show you where we're at at this stage.

[0:56:04] Planner Zupanec (probable): in terms of reporting back to you on a really important piece which was the referral to

[0:56:10] Planner Zupanec (probable): squamish nation we spent an enormous amount of capacity funding to do this work this is part

[0:56:15] Planner Zupanec (probable): of that coming back so i'm reporting back to the local trust committee on work that that you

[0:56:19] Planner Zupanec (probable): directed us to do back in 2022 2023 yep so that piece should not be coming as a surprise the

[0:56:26] Planner Zupanec (probable): project charter clearly articulates the scope of this project is grounding the nation's interests

[0:56:33] Planner Zupanec (probable): and concerns in amendments to the OCP and Land Use By-law.

[0:56:37] Planner Zupanec (probable): So I'm not sure how much more plain language that is,

[0:56:39] Planner Zupanec (probable): is that you had endorsed this project charter

[0:56:41] Planner Zupanec (probable): and the direction to ensure that these amendments

[0:56:45] Planner Zupanec (probable): did reflect the nation's interests and concerns.

[0:56:49] Planner Zupanec (probable): Of course, there's limits to that scope

[0:56:51] Planner Zupanec (probable): of what the LTC needs to consider,

[0:56:53] Planner Zupanec (probable): but that is the foundation of how we move forward

[0:56:58] Planner Zupanec (probable): and why we engage with the nation so deeply

[0:57:02] Planner Zupanec (probable): so that when we came back to you with suggestions for amendments that you were confident

[0:57:09] Planner Zupanec (probable): that these would be supportable and that the community engagement piece

[0:57:15] Planner Zupanec (probable): on those amendments would then either give you know further your confidence and that these

[0:57:24] Planner Zupanec (probable): bylaws are ready for readings and adoption or allow for some additional improvements to be made

[0:57:32] Planner Zupanec (probable): so that that's sort of where we're at but that report in november can absolutely reaffirm you

[0:57:37] Planner Zupanec (probable): know front and center this is where we're at in the project we are still presenting referral

[0:57:43] Planner Zupanec (probable): responses from squamish nation to the local trust committee in anticipation of getting direction

[0:57:47] Planner Zupanec (probable): that you're comfortable with seeing draft bylaw language for the benefit of the whole community

[0:57:53] Planner Zupanec (probable): to speak to that is grounded in these strong principles of cultural heritage protection

[0:58:00] Planner Zupanec (probable): and ecological biodiversity protection, which were echoed in the public engagement

[0:58:05] Planner Zupanec (probable): of 2022 and 2023. These are not divergent issues and interests. These are actually

[0:58:12] Planner Zupanec (probable): very similar, except that the tools that we use could be more regulatory in nature

[0:58:20] Planner Zupanec (probable): than some people would like because policies are just policies they sound great but they don't

[0:58:27] Planner Zupanec (probable): have any teeth until the regulations or or tools like a development permit area are enacted

[0:58:32] Planner Zupanec (probable): otherwise your ocp is just generally speaking about sort of objectives and guidelines but

[0:58:37] Planner Zupanec (probable): there's no actual mechanism to inform better settlement patterns better subdivisions

[0:58:43] Planner Zupanec (probable): higher quality land alterations that respect some of these concerns that have been raised

[0:58:49] Planner Zupanec (probable): for our engagement with the nation trustee

[0:58:54] Trustee Patrick: stanford i

[0:58:56] Trustee Stamford (probable): think we're all personally or from

[0:58:59] Trustee Stamford (probable): a trustee perspective uh that sounds absolutely crystal clear and i'm that is the intent originally

[0:59:07] Trustee Stamford (probable): and i appreciate being reminded of where this sits within the oc ocp project that's clear

[0:59:16] Trustee Stamford (probable): I think I'm going to have to look at alternate resources to try and build a background to other issues that are having impact on my community's ability to respond as clearly and with as much confidence to this specific project.

[0:59:38] Trustee Stamford (probable): Because it's not just about this project, it's about other initiatives that are happening concurrently.

[0:59:47] Trustee Stamford (probable): And it's causing confusion, it's causing possibly distrust, and I don't want this to be part of that problem.

[0:59:57] Trustee Stamford (probable): I'm trying, it's very complicated.

[1:00:00] Trustee Stamford (probable): I think we're all provincially in a place of change

[1:00:04] Trustee Stamford (probable): and working towards a different way of doing things governance-wise.

[1:00:12] Trustee Stamford (probable): And it's trying to place this project within what people perceive

[1:00:18] Trustee Stamford (probable): as bigger trends across the province.

[1:00:22] Trustee Stamford (probable): So I will look at looking for, I will try and find different supports

[1:00:27] Trustee Stamford (probable): to try and frame this prior to the community seeing that report in November.

[1:00:34] Trustee Stamford (probable): Does that make sense?

[1:00:39] Trustee Stamford (probable): And I'm probably talking to Chair Patrick in this particular.

[1:00:43] Trustee Patrick: I'm hearing you, but it shouldn't fall on your shoulders is what I'm trying to say.

[1:00:49] Trustee Patrick: I also hear Planner Zubinik.

[1:00:51] Trustee Patrick: A staff report is written primarily to the local trust committee as the audience.

[1:00:56] Trustee Patrick: and we're used to it.

[1:00:58] Trustee Patrick: We understand it, we receive it,

[1:01:00] Trustee Patrick: we process it in the way we're comfortable

[1:01:03] Trustee Patrick: and we're used to it.

[1:01:04] Trustee Patrick: They land in the general public in a different way.

[1:01:08] Trustee Patrick: Sometimes it's a bit of a treasure hunt

[1:01:10] Trustee Patrick: for the public to think of and look for

[1:01:12] Trustee Patrick: where that information is

[1:01:13] Trustee Patrick: because they're not accustomed to that format.

[1:01:16] Trustee Patrick: And I think that's the piece that I'm looking at

[1:01:19] Trustee Patrick: is when we expect the public to react to something

[1:01:26] Trustee Patrick: thing that we're going to put out, then we should have an accompanying communications plan with it

[1:01:32] Trustee Patrick: is where I'm trying to move on many of the projects that I'm associated with, because I

[1:01:40] Trustee Patrick: think we can provide more comfort and understanding to the public if we just have a message that can

[1:01:48] Trustee Patrick: can be received and understood better before it becomes something else

[1:01:55] Trustee Patrick: and becomes more challenge for our local trustees like Trustee Stanford

[1:02:01] Trustee Patrick: and Gambier to be able to now explain something that's now been misunderstood.

[1:02:07] Trustee Patrick: So clarity is of primary importance, and how do we do that?

[1:02:13] Trustee Stamford (probable): So maybe I'll just leave my communication goals in this, and I will take it offline to some of the staff in Victoria for some ideas on how I can put this into context.

[1:02:37] Trustee Stamford (probable): text and certainly leave the OCP project the way it is with the recommendations that we're going

[1:02:43] Trustee Stamford (probable): to look at that were put up just recently. So I'm trying not to meander, but I do need

[1:02:52] Trustee Stamford (probable): some action. I don't think it necessarily will come from the local trust committee.

[1:02:58] Trustee Stamford (probable): It's looking for the right kind of supports to provide framing language around the larger

[1:03:07] Trustee Stamford (probable): trends that are happening in in how sound and um in the province in general how this fits into that

[1:03:15] Trustee Stamford (probable): because that's where the confusion is so

[1:03:22] Trustee Patrick: i take it planner zupanik you're looking for us to consider

[1:03:25] Trustee Patrick: these resolutions i'll look to trustee stanford we should read these for a minute and okay

[1:03:40] Trustee Stamford (probable): um so

[1:03:42] Trustee Stamford (probable): So, yeah, I'm going to start with recommendation one.

[1:03:47] Trustee Stamford (probable): I move that the Gambier Island Local Trust Committee

[1:03:51] Trustee Stamford (probable): pause public engagement on targeted amendments to the OCP and LUB

[1:03:56] Trustee Stamford (probable): till consideration of the Squamish Nation staff comments

[1:03:58] Trustee Stamford (probable): on the draft shoreline DPA and draft heritage conservation area

[1:04:03] Trustee Stamford (probable): and that staff present the drafts and referral comments

[1:04:07] Trustee Stamford (probable): comments for LTC consideration at the November 25th, 2025 regular business meeting.

[1:04:19] Trustee Stamford (probable): I

[1:04:19] Trustee Patrick: will second that motion. Is there any discussion? Seeing none, I'll call the vote.

[1:04:29] Trustee Patrick: All those in favor? And that carries. You want to proceed with the second motion or read it?

[1:04:37] Trustee Patrick: I

[1:04:37] Trustee Stamford (probable): move that the Gamera and Local Trust Committee request staff to forward a copy of Planner

[1:04:41] Trustee Stamford (probable): mccarver's october 2024 report on electronic apc meetings the apc members for clarification

[1:04:52] Trustee Patrick: okay in the motion is there any discussion i

[1:04:56] Trustee Stamford (probable): i i we can go around and around and around on this

[1:04:59] Trustee Stamford (probable): they we know what the legislation says i will follow up with the apc as well offline um

[1:05:08] Trustee Stamford (probable): Yeah, this, I guess I just want to say the Gambier OCP process is very clearly hobbled by the structure that we find ourselves in.

[1:05:22] Trustee Stamford (probable): And nobody's fault, but the strict legislative lanes that were put in does not accommodate strong engagement on this particular island geographic area.

[1:05:42] Trustee Stamford (probable): So this is just an example of it.

[1:05:44] Trustee Stamford (probable): So we will do our best to work around it.

[1:05:48] Trustee Stamford (probable): um so yeah anyway we voted um

[1:05:55] Trustee Patrick: yeah i'll comment on it too because i i know i have brought this

[1:05:57] Trustee Patrick: up to staff in victoria numerous times and i'm almost wondering if trust council you know this

[1:06:04] Trustee Patrick: is something that could be fixed municipalities can have their apcs electronically we cannot just

[1:06:10] Trustee Patrick: due to a oversight in legislation and i think it's time to that we ask that it get fixed but

[1:06:17] Trustee Patrick: But with that, I will call the vote on this motion.

[1:06:20] Trustee Patrick: All those in favor?

[1:06:23] Trustee Patrick: That's carried reluctantly.

[1:06:25] Trustee Stamford (probable): Yeah, definitely.

[1:06:27] Trustee Patrick: Because it is very frustrating.

[1:06:30] Trustee Patrick: All right.

[1:06:33] Trustee Patrick: Is there anything else, Trustee Stanford,

[1:06:35] Trustee Patrick: on the OCP land use by law targeted review project?

[1:06:41] Trustee Stamford (probable): No, other than to commend the Advisory Planning Commission,

[1:06:46] Trustee Stamford (probable): discussion members on tremendous amount of work great discussion um and and a huge commitment

[1:06:54] Trustee Stamford (probable): given the the restrictions they have on how they meet yes thank

[1:07:00] Trustee Patrick: you okay then um we're going to

[1:07:05] Trustee Patrick: move on now we're going to talk about next year we have at item 11.2 we have the business case for

[1:07:11] Trustee Patrick: this project the gambier community plan and land use bylaw targeted review on page 68 of the agenda

[1:07:17] Trustee Patrick: agenda package is that uh you planner zupanek that we'll talk about that yes all

[1:07:31] Trustee Patrick: right go ahead

[1:07:33] Planner Zupanec (probable): rpm jamra i'm not sure if she's here it doesn't look like it so

[1:07:37] Trustee Patrick: i don't see her no

[1:07:38] Planner Zupanec (probable): okay so the

[1:07:41] Planner Zupanec (probable): recommendation uh oh sorry this is not the right report page

[1:07:48] Trustee Patrick: 68 yeah i'm just sharing

[1:07:50] Trustee Patrick: Okay,

[1:08:00] Planner Zupanec (probable): the recommendation from our regional planning manager is that the Gambier Island Local Trust Committee endorse the attached business case to continue your official community plan and land use bylaw targeted review into the next fiscal year as it will not be possible to complete by March 2026.

[1:08:19] Planner Zupanec (probable): And that this, that you direct staff to forward the business case to the relevant committees and to Trust Council.

[1:08:27] Planner Zupanec (probable): so the request is for a budget of eight thousand dollars to cover the potential costs associated

[1:08:36] Planner Zupanec (probable): with hopefully a legislative process which would be the advertising public hearing

[1:08:42] Planner Zupanec (probable): it's a pretty typical budget for the types of amendments that the local trust committee might

[1:08:48] Planner Zupanec (probable): be considering although this completely depends on moving forward whether or not the ltc is

[1:08:55] Planner Zupanec (probable): comfortable with the scope of amendments that that could be presented since you haven't seen

[1:09:00] Planner Zupanec (probable): draft bylaw yet that is still to be determined into the next fiscal so this is very hypothetical

[1:09:07] Planner Zupanec (probable): at this stage however we've done our best to demonstrate the work plan associated work plan

[1:09:14] Planner Zupanec (probable): as if you could complete 2027-2028 adoption of a amended OCP and land use bylaw so if there's

[1:09:25] Planner Zupanec (probable): any questions about the draft business case i can try and field those for you

[1:09:29] Trustee Patrick: trustee stanford

[1:09:30] Trustee Patrick: um

[1:09:32] Trustee Stamford (probable): just for public clarity here um what we've we've already um adjusted our public engagement

[1:09:41] Trustee Stamford (probable): forward to an unknown time so it it does move the project forward more into the to the next fiscal

[1:09:50] Trustee Stamford (probable): next political term um the in the business case it says this is a fairly typical budget request

[1:10:00] Trustee Stamford (probable): for final bylaw drafting and legislative review i've found this is just not a typical process on

[1:10:07] Trustee Stamford (probable): canberra um so i want to give a bit more wriggle room because i think um we won't be complete we

[1:10:16] Trustee Stamford (probable): We probably won't expend the amount of money that we have available for this fiscal.

[1:10:20] Trustee Stamford (probable): We'll lose that money in the upcoming budget.

[1:10:25] Trustee Stamford (probable): I am proposing an extra $2,000 for community work to be added to the $8,000.

[1:10:33] Trustee Stamford (probable): So it would be a total of $10,000.

[1:10:36] Planner Zupanec (probable): And to clarify, this business case was drafted prior to your APC meeting

[1:10:40] Planner Zupanec (probable): and prior to the staff recommendations that we're making today.

[1:10:43] Planner Zupanec (probable): So this business case does not anticipate a robust public engagement piece beyond the community information meeting that is typically standard after first reading bylaws.

[1:10:56] Planner Zupanec (probable): So, although the request for funds is somewhat tied to the deliverables, there's, you know, some flexibility. From my understanding, it might be important to request additional funds if you anticipate the Local Trust Committee wanting more fulsome public engagement, correct?

[1:11:17] Planner Zupanec (probable): Yes,

[1:11:18] Trustee Stamford (probable): so that that is where my recommendation is coming from. It's based on this is not a typical bylaw process for an island that struggles with good engagement. So for those reasons, I'm going to request that the budget be $10,000.

[1:11:39] Trustee Stamford (probable): dollars and those additional um reasons be added in to the business case so that is any thoughts

[1:11:50] Trustee Stamford (probable): chair patrick you have i

[1:11:53] Trustee Patrick: absolutely and i do well i agree but i'm also concerned about the

[1:11:57] Trustee Patrick: there's communication engagement is one thing but it's the community engagement is as successful as

[1:12:02] Trustee Patrick: our communications of bringing people into the engagement and i think we're going to need more

[1:12:09] Trustee Patrick: communications. This is about doing things differently. This is also a complicated geographic

[1:12:17] Trustee Patrick: area. And I think we need to do far better at our communications than we do. And we may need

[1:12:29] Trustee Patrick: help to do that. So that's my only concern. Is this enough money? And if it's not, then we should

[1:12:38] Trustee Patrick: should be asking for what is necessary to complete this project.

[1:12:43] Trustee Patrick: This has been a long time, I know.

[1:12:46] Trustee Patrick: And how do we make sure we can get it across successfully?

[1:12:51] Trustee Patrick: And it's going to have to be communicated well.

[1:13:00] Trustee Stamford (probable): Well, I'm working with what I've seen this year

[1:13:04] Trustee Stamford (probable): and the type of funds that were proposed

[1:13:09] Trustee Stamford (probable): and may not be expended over the next six months.

[1:13:15] Trustee Stamford (probable): So I think $2,000 is low,

[1:13:21] Trustee Stamford (probable): but I also know that it's very difficult for me

[1:13:28] Trustee Stamford (probable): to come up with a clear number.

[1:13:32] Trustee Stamford (probable): As this project, the timelines are changing.

[1:13:36] Trustee Stamford (probable): changing and um again i keep coming up with this external um trends that are impacting

[1:13:43] Trustee Stamford (probable): our ability to communicate this effectively um i think 10 000 is low um but i don't have

[1:13:54] Trustee Stamford (probable): the rationale for anything more unless chair patrick you have a better sense of what numbers

[1:14:00] Trustee Stamford (probable): would be appropriate i

[1:14:04] Trustee Patrick: i i don't know either it's i can tell you it's a conversation i have

[1:14:08] Trustee Patrick: with the cao weekly it's about communications and improving our communications overall

[1:14:14] Trustee Patrick: at the organization so you know some of this is project related and some of this is more

[1:14:19] Trustee Patrick: uh capacity within the overall organization to be able to be more proactive in our communications we

[1:14:25] Trustee Patrick: have to move away from reactive and i think your you know your concerns are are valid that if this

[1:14:32] Trustee Patrick: is not handled correctly, then we will be in a reaction mode. And for this project to be

[1:14:39] Trustee Patrick: successful, we need to be proactive. There are good stories, there are good things that are

[1:14:44] Trustee Patrick: associated with this work. And it needs to be explained in a consumable way.

[1:14:51] Trustee Patrick: so

[1:14:52] Trustee Stamford (probable): um i i'm you know there's just the two of us so um you know i am looking for uh advice

[1:15:01] Trustee Stamford (probable): on that that number um

[1:15:07] Trustee Patrick: i guess i'd look to start i think i think improve increasing the money

[1:15:10] Trustee Patrick: toward the engagement is could be done now and we either could ask staff you know to do

[1:15:20] Trustee Patrick: So I don't know if we can add more or we could also ask them to do more work.

[1:15:25] Trustee Patrick: We could add more later between now and March, if necessary, if we had a number.

[1:15:28] Trustee Patrick: Planner Zupanek.

[1:15:30] Planner Zupanec (probable): I was just going to suggest that the instead of referencing the legislative review, advertising public hearing costs, that those just get removed.

[1:15:37] Planner Zupanec (probable): Next year is an election year.

[1:15:39] Planner Zupanec (probable): So from my perspective, managing a project of this nature during an election year, I would not be recommending a legislative review during the election portion.

[1:15:48] Planner Zupanec (probable): right so there would be not any it would just be the public engagement so instead of asking for

[1:15:54] Planner Zupanec (probable): more funds because i understand that trust council is under a lot of pressure yep i don't see that

[1:16:02] Planner Zupanec (probable): being possible and i don't know that the director would support a recommendation to financial

[1:16:06] Planner Zupanec (probable): planning committee or the regional planning committee for business cases that um you know

[1:16:11] Voice 8: have

[1:16:11] Planner Zupanec (probable): such high costs associated with it so it might be more effective to just maintain the

[1:16:16] Planner Zupanec (probable): budget as is but change the wording of the business case so that it recognizes that really

[1:16:20] Planner Zupanec (probable): that entire fiscal year is getting the new elected officials up to speed on you know through

[1:16:26] Planner Zupanec (probable): communication and engagement of uh confirming that these drafts which which elements of the

[1:16:32] Planner Zupanec (probable): draft bylaws are supportable and that's through this engagement process so that it's strictly

[1:16:37] Planner Zupanec (probable): engagement so we use the rest of this fiscal to to get those bylaws the draft language

[1:16:44] Planner Zupanec (probable): language um ready for public engagement which begins in the next fiscal and that carries forward

[1:16:51] Planner Zupanec (probable): by the time the new term begins um literally january february march is when the fiscal is

[1:16:58] Planner Zupanec (probable): wrapping up and the elected officials are up to speed and they have a sense of the community's

[1:17:04] Planner Zupanec (probable): appetite for the the draft bylaw language and then they can make a decision on whether they're ready

[1:17:09] Planner Zupanec (probable): to go to legislative review right so unfortunately this would be like a two more fiscal year

[1:17:16] Planner Zupanec (probable): before adoption because the elections are problematic people forget that this is we

[1:17:21] Planner Zupanec (probable): can't turn this into an election issue where the bylaws are going to public hearing right in the

[1:17:28] Planner Zupanec (probable): middle of an election that's just not best practice for any local government and as the manager of the

[1:17:32] Planner Zupanec (probable): project i wouldn't recommend that at all

[1:17:37] Trustee Stamford (probable): okay um so you'll be looking for a recommendation we've

[1:17:42] Trustee Stamford (probable): got a recommendation here but the what i would add is a motion to change the business case

[1:17:49] Trustee Stamford (probable): so you would have

[1:17:51] Trustee Patrick: to i guess amend the business case as presented first is that what staff are

[1:17:57] Trustee Patrick: advising i

[1:18:00] Planner Zupanec (probable): think so

[1:18:01] Trustee Patrick: yeah that the makes

[1:18:02] Planner Zupanec (probable): sense that you amend the business case to um allocate

[1:18:10] Planner Zupanec (probable): eight thousand dollars towards communication and public engagement on potential draft bylaw

[1:18:18] Planner Zupanec (probable): language yep i'm more

[1:18:22] Planner Zupanec (probable): comfortable with that thank you yeah

[1:18:24] Trustee Stamford (probable): okay

[1:18:26] Trustee Patrick: do you want to try that um

[1:18:28] Trustee Patrick: Trustee Stanford?

[1:18:31] Trustee Stamford (probable): I just want to make sure

[1:18:33] Trustee Stamford (probable): Lisa has that.

[1:18:35] Trustee Patrick: Lisa, did you catch what

[1:18:38] Trustee Patrick: Planner Zipanek just said

[1:18:40] Trustee Patrick: or recommended?

[1:18:41] Trustee Patrick: Chair Patrick, what I have

[1:18:42] Voice 6: is that the Gambler Island Local Trust Committee

[1:18:46] Voice 6: amend the business case to allocate

[1:18:47] Voice 6: $8,000 towards communication

[1:18:49] Voice 6: and public engagement on potential

[1:18:52] Voice 6: draft bylaw language.

[1:18:55] Trustee Patrick: How does that sound to Planner Zipanek

[1:18:57] Trustee Patrick: and Trustee Stanford?

[1:18:58] Trustee Patrick: that

[1:18:59] Trustee Stamford (probable): that um now rather than me try and garble through that and it's not up on the the screen

[1:19:06] Trustee Stamford (probable): which is fine um i would like to move that motion all right um

[1:19:13] Trustee Patrick: i will second that motion

[1:19:15] Trustee Patrick: is there any discussion i

[1:19:18] Trustee Stamford (probable): think this is a much better um approach um rather than trying to come

[1:19:23] Trustee Stamford (probable): up with numbers that i i wouldn't know how to defend um with any consistency at trust council

[1:19:35] Trustee Patrick: all right um for the debate i'll call the um question all those in favor and that carries

[1:19:44] Trustee Stamford (probable): thank you thank you sonia i know this is hard thank you have a good day all

[1:19:51] Trustee Patrick: right thank you

[1:19:52] Trustee Patrick: you very much planners okay we're going to move on to the next item um which is 11.3 this is the

[1:20:00] Trustee Patrick: minor project keats island shoreline protection project uh gambier bylaw number 153 and 154 for

[1:20:07] Trustee Patrick: final adoption it's on page 74 of the agenda package and i see a planner mccarter please

[1:20:16] Trustee Patrick: please proceed.

[1:20:17] Planner McCargar: Yes, so I'll just briefly introduce this. So proposed bylaws number 153

[1:20:22] Planner McCargar: and 154. Bylaw 153 would amend the OCP to create a new shoreline development permit area.

[1:20:30] Planner McCargar: This would apply to land 15 meters upland and 100 meters seaward from the natural boundary of the

[1:20:36] Planner McCargar: sea. The goal is to protect ecosystems and address shoreline hazards. Plumper Cove Park and marine

[1:20:43] Planner McCargar: conservation zones are not included. Bylaw 154 would amend the land use bylaw to limit structure

[1:20:49] Planner McCargar: size near the shoreline, update dock rules like smaller dock floats, narrower ramps, and wider

[1:20:54] Planner McCargar: setbacks from neighbors, and introduce new guidelines to protect the shoreline habitat

[1:20:58] Planner McCargar: and guide dock construction. These changes aim to better protect the shoreline and marine

[1:21:04] Planner McCargar: environment while managing development impacts. So this has been a long-standing minor project

[1:21:09] Planner McCargar: for the LTC. The proposed bylaws 153 and 154 have been through public hearing, past third reading,

[1:21:17] Planner McCargar: past executive committee approval, and recently obtained approval from the Minister of Housing

[1:21:22] Planner McCargar: and Municipal Affairs. So the next step is for the LTC to grant final adoption. If there's any

[1:21:29] Planner McCargar: questions, feel free to ask now. Staff are recommending that the LTC proceed with final

[1:21:36] Planner McCargar: adoption.

[1:21:38] Trustee Patrick: My only question would be implementation. If they are adopted today, communications of

[1:21:45] Trustee Patrick: implementation, is that considered part of this project?

[1:21:50] Planner McCargar: It hasn't been. So I think there would

[1:21:53] Planner McCargar: be the standard sort of notification that would go out to email subscribers. The bylaws would

[1:22:01] Planner McCargar: obviously obviously be consolidated and posted um and then we would you know communicate staff are

[1:22:08] Planner McCargar: all aware and we would communicate with anyone that calls with questions or inquiries um that's

[1:22:14] Planner McCargar: sort of the typical plan all

[1:22:17] Trustee Patrick: right comments uh trustee stanford um

[1:22:23] Trustee Stamford (probable): um i'm just really glad to

[1:22:26] Trustee Stamford (probable): see these here after six years for a minor project. There's a

[1:22:34] Trustee Stamford (probable): huge amount of work that's been put into this. A lot of and I

[1:22:40] Trustee Stamford (probable): really commend both my fellow Keats trustees, Trustee Rogers

[1:22:47] Trustee Stamford (probable): and Trustee Bernardo for the level of commitment to making

[1:22:52] Trustee Stamford (probable): making this the best possible bylaws that they could possibly come up with.

[1:22:59] Trustee Stamford (probable): And I think this is the right direction by far.

[1:23:05] Trustee Stamford (probable): And part of this is looking at some photographs of some development that's

[1:23:10] Trustee Stamford (probable): happening on Keats right now that is frankly outrageous that it can happen in

[1:23:17] Trustee Stamford (probable): this day and age that we're seeing that level of development in the foreshore.

[1:23:21] Trustee Stamford (probable): so um i understand there's some conflict about specific issues um about what can and cannot be

[1:23:30] Trustee Stamford (probable): done in in the foreshore but all in all i think we've managed to find a really good place for

[1:23:41] Trustee Stamford (probable): keats island to move forward to in the future around foreshore given the size of the island

[1:23:47] Trustee Stamford (probable): and the level of development that is present around the outside.

[1:23:52] Trustee Stamford (probable): So I am happy to move both motions, but I can start with number one.

[1:23:58] Trustee Stamford (probable): Please proceed.

[1:24:00] Trustee Stamford (probable): I move that the Gambier Island Local Trust Committee,

[1:24:03] Trustee Stamford (probable): bylaw number 153, cited as Keats Island Official Community Plan 2002,

[1:24:07] Trustee Stamford (probable): amendment number 1 to 2021 be adopted.

[1:24:12] Trustee Patrick: I will second that motion.

[1:24:15] Trustee Patrick: Is there any discussion?

[1:24:18] Trustee Patrick: I know I'll add that I have been around Keats Island on a boat and have seen some of the work that is occurring there. I've also received a request from Trustee Bernardo, who could not be here today. He asked that I note that he carries on his opposition for the reasons that he had previously stated in previous meetings.

[1:24:41] Trustee Patrick: He wanted that noted on the record.

[1:24:46] Trustee Patrick: And if there's, is there any further discussion?

[1:24:50] Trustee Patrick: Not.

[1:24:51] Trustee Patrick: I will call the vote.

[1:24:52] Trustee Patrick: All those in favor?

[1:24:54] Trustee Patrick: That carries.

[1:24:56] Trustee Patrick: We have the second motion.

[1:24:58] Trustee Stamford (probable): I move that the Gambier Island Local Trust Committee, Bylaw No. 154,

[1:25:02] Trustee Stamford (probable): cite as Keats Island Land Use Bylaw 2002, Amendment No. 1, 2021, be adopted.

[1:25:08] Trustee Patrick: I will second that motion.

[1:25:10] Trustee Patrick: motion. Also ask staff to note Trustee Bernardo's request for this resolution as well. Is there any

[1:25:19] Trustee Patrick: discussion? Call the vote. All those in favor? That carries. With that, I do encourage staff to

[1:25:29] Trustee Patrick: think of, you know, the communications of this as well. Development permit areas are only as good

[1:25:36] Trustee Patrick: it as the communications out there of people to understand um what they need uh that the to be

[1:25:42] Trustee Patrick: aware of the requirements of the development permit area before they do the work um very

[1:25:49] Trustee Patrick: important okay i'm gonna oh i guess we're do how are we feeling it is 11 30 um we're at a point

[1:26:00] Trustee Patrick: yeah five minute break as far you want to take 10 minute break i look at and then we can probably

[1:26:05] Trustee Patrick: keep keep going after that and get this wrapped up so why don't we take a 10 minute break if that's

[1:26:11] Trustee Patrick: okay sounds

[1:26:12] Trustee Stamford (probable): good thank you all

[1:26:13] Trustee Patrick: right thank you hi

[1:28:30] Voice 8: Anna I'm calling from the movement disorder

[1:28:32] Voice 8: clinic 250-755-7691 extension 53286 I'm returning your call I'm sorry I'm not sure what your message

[1:28:44] Voice 8: was about because it I couldn't understand it it kept cutting in and out if you could call back

[1:28:51] Voice 8: Lisa,

[1:28:52] Voice 9: can you mute?

[1:38:44] Voice 9: All right. I think

[1:38:45] Trustee Patrick: we're all back and ready to continue. So we're back and we're ready to

[1:38:51] Trustee Patrick: continue on. So we're at item 12.1 on the agenda on page 93. This is an email dated June 20th,

[1:39:00] Trustee Patrick: 2025 from R. Kozolich regarding a Gambier Island resident statement pre-June 24th meeting.

[1:39:09] Trustee Patrick: meeting is there any action that we need to take with this uh go ahead trustee stanford um

[1:39:17] Trustee Stamford (probable): i'm

[1:39:18] Trustee Stamford (probable): going to write this individual um i just want to state the continued um

[1:39:27] Trustee Stamford (probable): um absence of a trust council response to this particular report that he references

[1:39:35] Trustee Stamford (probable): references um the governance report i think um it's well known that that many of us are

[1:39:44] Trustee Stamford (probable): have been working on um looking at the recommendations as part of the governance

[1:39:51] Trustee Stamford (probable): committee with trust council uh but i have to say that until we really uh come together as a council

[1:39:59] Trustee Stamford (probable): and respond to what could have been seen as some deficiencies in the project

[1:40:05] Trustee Stamford (probable): or in the governance report, as well as how we expected to move forward,

[1:40:12] Trustee Stamford (probable): what our thoughts were on it, that we will continue to get letters like this.

[1:40:18] Trustee Stamford (probable): So given no other option from Trust Council itself,

[1:40:23] Trustee Stamford (probable): I will respond to Mr. Kroslitz with my thoughts as part of the governance committee on what we've done and where we can go with this particular report.

[1:40:37] Trustee Stamford (probable): So I think, I mean, we will continue to have to respond to this based on that report until we come up with something different.

[1:40:51] Trustee Stamford (probable): so yeah i will respond thank

[1:40:54] Trustee Patrick: you i can say it is on the agenda for our trust council next week um

[1:41:00] Trustee Patrick: and uh it is also within the strategic plan that uh that this gets wrapped up and moved forward

[1:41:07] Trustee Patrick: and i think that's the intent of the report to trust council next week so we'll see how that's

[1:41:11] Trustee Patrick: handled and addressed and move forward at trust council so okay well thank you very much for

[1:41:18] Trustee Patrick: for taking that on appreciate it okay i'm going to keep moving on we're in staff reports at item 14.1

[1:41:25] Trustee Patrick: we have the gambler island trust committee bylaw enforcement notification bylaw number 116

[1:41:31] Trustee Patrick: for final adoption on page 95. and i see uh manager digman is online go ahead uh manager

[1:41:42] Trustee Patrick: Good morning,

[1:41:44] Manager of Bylaw Compliance and Enforcement: Chair. What is before you is the amendments for the Gabriel Island Local Trust Committee Bylaw 116, the Bylaw Enforcement Notification Bylaw.

[1:41:58] Manager of Bylaw Compliance and Enforcement: We've done a number of amendments to that bylaw and as well as updated the contravention schedules for the Bend Bylaw.

[1:42:09] Manager of Bylaw Compliance and Enforcement: and one of the things I will add is a fail to obtain a penalty for failing to obtain the

[1:42:16] Manager of Bylaw Compliance and Enforcement: development permit area and so this has gone through three readings prior for the local

[1:42:27] Manager of Bylaw Compliance and Enforcement: trust committee it has gone to executive committee for approval and they have approved it and now the

[1:42:35] Manager of Bylaw Compliance and Enforcement: local trust committee can adopt this administrative bylaw and its amendments

[1:42:39] Manager of Bylaw Compliance and Enforcement: And that is the recommendation before you.

[1:42:43] Trustee Patrick: All right.

[1:42:44] Trustee Patrick: Are there any questions for Manager Dingman?

[1:42:47] Trustee Patrick: Go ahead, Trustee Stanford.

[1:42:50] Trustee Stamford (probable): Manager Dingman, have any other LTCs adopted this?

[1:42:57] Manager of Bylaw Compliance and Enforcement: Specifically for the penalty for fail to apply for a development permit or obtain one?

[1:43:04] Trustee Patrick: Yeah.

[1:43:05] Manager of Bylaw Compliance and Enforcement: Yes, they have.

[1:43:06] Manager of Bylaw Compliance and Enforcement: Orin B has adopted it.

[1:43:07] Manager of Bylaw Compliance and Enforcement: And that's been fully adopted.

[1:43:09] Manager of Bylaw Compliance and Enforcement: opted uh gabriola is in process of doing the same okay

[1:43:14] Trustee Stamford (probable): good um okay i'm ready to put the

[1:43:18] Trustee Stamford (probable): recommendation forward please continue i move that the gambier island local trust committee

[1:43:24] Trustee Stamford (probable): adopt bylaw number 160 that gambier island local trust committee bylaw enforcement notification

[1:43:30] Trustee Stamford (probable): bylaw number 116 2011 amendment number 1 2025 i

[1:43:38] Trustee Patrick: will second that motion is there any discussion

[1:43:40] Trustee Patrick: discussion i'll call the vote all those in favor and that carries all right thank

[1:43:48] Trustee Patrick: you very much for

[1:43:49] Trustee Patrick: joining us today and it's good to see that in place again communications my

[1:43:55] Voice 6: theme of the day

[1:43:57] Trustee Patrick: good to have a penalty but good to also tell people they need to follow these rules

[1:44:03] Trustee Patrick: okay 14.2 is the gambier island local trust committee bylaw compliance and enforcement

[1:44:08] Trustee Patrick: Enforcement Policy Staff Report on page 104, NIC.

[1:44:12] Trustee Patrick: Manager Digman, carry on.

[1:44:16] Manager of Bylaw Compliance and Enforcement: So, Chair, the recommendation here is that the Local Trust Committee

[1:44:20] Manager of Bylaw Compliance and Enforcement: adopt the amended bylaw compliance and enforcement policy.

[1:44:23] Manager of Bylaw Compliance and Enforcement: At the previous meeting, the policy was adopted,

[1:44:27] Manager of Bylaw Compliance and Enforcement: but there was a motion made, and it's within your report,

[1:44:30] Manager of Bylaw Compliance and Enforcement: to prepare two amendments for the Local Trust Committee and to this policy.

[1:44:34] Manager of Bylaw Compliance and Enforcement: One was to limit investigation to only those infractions

[1:44:38] Manager of Bylaw Compliance and Enforcement: specifically identified in a complaint and that has been done and to require staff to report to

[1:44:43] Manager of Bylaw Compliance and Enforcement: the local trust committee any files closed due to a vexatious nature and that has also been done

[1:44:50] Manager of Bylaw Compliance and Enforcement: the policy's been an amendment amended and it is before the local trust committee for adoption

[1:44:56] Manager of Bylaw Compliance and Enforcement: today all

[1:44:58] Trustee Patrick: right any comments or questions for manager dingman go ahead trustee stanford um i

[1:45:03] Trustee Stamford (probable): I just really appreciate that this moved forward the way it did.

[1:45:08] Trustee Stamford (probable): It was appropriate for the time to make those additions.

[1:45:12] Trustee Stamford (probable): My question to Manager Dingman is just to be clear,

[1:45:18] Trustee Stamford (probable): when investigators do see other issues that could be against bylaw,

[1:45:28] Trustee Stamford (probable): I recognize here it says they just look at the bylaw that the complainant is concerned about.

[1:45:32] Trustee Stamford (probable): but that if there are environmental concerns or safety concerns um that those are identified

[1:45:41] Trustee Stamford (probable): so

[1:45:43] Manager of Bylaw Compliance and Enforcement: through trust council policies yes they can be addressed um this will not override trust

[1:45:51] Manager of Bylaw Compliance and Enforcement: council policies the ltc we could place that language within uh this policy as well if there's

[1:45:58] Manager of Bylaw Compliance and Enforcement: concerns about that that that isn't clearly communicated but the trust council policies

[1:46:03] Manager of Bylaw Compliance and Enforcement: will allow bylaw officers if they see work in a development permit area that requires a permit

[1:46:09] Manager of Bylaw Compliance and Enforcement: they will be able to address that

[1:46:11] Voice 9: the

[1:46:12] Manager of Bylaw Compliance and Enforcement: with the for the majority of files uh if we get a complaint

[1:46:17] Manager of Bylaw Compliance and Enforcement: they're going to be looking at what's within the complaint and not looking for other issues that

[1:46:24] Manager of Bylaw Compliance and Enforcement: especially aren't have anything to do with health and safety or uh work in dps where there could be

[1:46:29] Manager of Bylaw Compliance and Enforcement: environmental damage okay

[1:46:31] Trustee Stamford (probable): thank you um so i have no further questions i'd like to make the motion

[1:46:38] Trustee Stamford (probable): please do

[1:46:38] Trustee Stamford (probable): that the gambier island i moved at the gambler on local trust committee adopt the amended

[1:46:43] Trustee Stamford (probable): bylaw compliance and enforcement policy i'll

[1:46:47] Trustee Patrick: second that motion any discussion i'll call

[1:46:51] Trustee Patrick: vote all those in favor and that carries thank you thank you very much for being here today

[1:46:59] Trustee Patrick: all right i'm going to keep going uh item 14.3 on page 111 of the agenda package is the trust

[1:47:07] Trustee Patrick: council bylaw number 197 local trust committee meeting procedure bylaw and that's a request for

[1:47:16] Trustee Patrick: decision and i see that's going to be um planner mcarger yeah

[1:47:22] Planner McCargar: i can give you a little uh synopsis

[1:47:25] Planner McCargar: of this. I think you've probably heard about it already. I believe it was brought to Trust Council.

[1:47:32] Planner McCargar: So this item is to rescind the current Gambier Island Meeting Procedures By-law.

[1:47:38] Planner McCargar: In June, Trust Council adopted a Trust-wide Meeting Procedures By-law, By-law 197, which now

[1:47:44] Planner McCargar: applies to all local trust committees, including Gambier. So it includes standardized procedures

[1:47:49] Planner McCargar: for meetings, public participation, delegations, and notice periods. This makes the local by-law

[1:47:55] Planner McCargar: redundant and rescinding it will help avoid any confusion. So there's no policy or financial

[1:47:59] Planner McCargar: impact and the trust website has already been updated to reflect this change. So the LTC is

[1:48:04] Planner McCargar: being asked today to give first, second, and third reading to bylaw 161, the repeal bylaw,

[1:48:10] Planner McCargar: and then forward it to executive committee for approval.

[1:48:14] Trustee Patrick: All right, trustee Stanford.

[1:48:17] Trustee Stamford (probable): I'm ready to make the recommendations.

[1:48:20] Trustee Patrick: I know, and I wish

[1:48:21] Trustee Patrick: we could just do one,

[1:48:22] Trustee Patrick: two and three in one motion. Municipalities do.

[1:48:25] Trustee Stamford (probable): Go ahead. And at the regional district. I know.

[1:48:29] Trustee Stamford (probable): I move that the Gambier Island Local Trust Committee give bylaw 161 cited as Gambier

[1:48:34] Trustee Stamford (probable): Island Local Trust Committee meeting procedures repeal bylaw number 161 2025 first reading.

[1:48:41] Trustee Patrick: I'll second that motion. Any discussion? Call the vote. All those in favor? That carries.

[1:48:47] Trustee Patrick: I

[1:48:48] Trustee Stamford (probable): move that the Gambier Island Local Trust Committee give bylaw 161, cited as Gambier Island Local Trust Committee meeting procedures repeal bylaw number 161, 2025, second reading.

[1:48:59] Trustee Patrick: I'll second that motion. Any discussion? Call the vote. All those in favor? That carries.

[1:49:06] Trustee Stamford (probable): I move that the Gambier Island Local Trust Committee give bylaw 161, cited as Gambier Island Local Trust Committee meeting procedures repeal bylaw number 161, 2025, third reading.

[1:49:16] Trustee Stamford (probable): is

[1:49:17] Trustee Patrick: there uh i'll second it any discussion i'll call the vote all those in favor that carries

[1:49:24] Trustee Patrick: i

[1:49:24] Trustee Stamford (probable): move that the gambier on local trust committee forward bylaw number six one one six one cited as

[1:49:31] Trustee Stamford (probable): gambier on local trust committee meeting procedures repo bylaw number 161 2025 to the

[1:49:38] Trustee Stamford (probable): trust executive committee for consideration of approval i'll

[1:49:42] Trustee Patrick: second that motion is there

[1:49:43] Trustee Patrick: there any discussion i'll call the vote all those in favor and that carries thank you very much we

[1:49:50] Trustee Patrick: had a whole pile of those on our last executive committee and a few more to go so thank you for

[1:49:56] Trustee Patrick: proceeding as i do this housekeeping administrative task okay so we're moving on we now have item 14.4

[1:50:05] Trustee Patrick: this is the gambier island advisory planning commission expiry notice staff report on page

[1:50:10] Trustee Patrick: page 115 of the agenda package must be planner mcarger yeah

[1:50:15] Planner McCargar: i can give you another brief intro

[1:50:18] Planner McCargar: to this uh so the gambier island apc is approaching the end of its current term which expires on

[1:50:23] Planner McCargar: october 17th 2025 the apc currently has eight members with a maximum of nine allowed appointments

[1:50:30] Planner McCargar: are for two-year terms and members are eligible for reappointment staff are recommending that we

[1:50:36] Planner McCargar: we begin recruitment now. This includes advertising for expressions of interest through local papers,

[1:50:41] Planner McCargar: the website, and trustee networks. The LTC would then consider appointments in camera at the

[1:50:47] Planner McCargar: November 25th meeting. So if the LTC is in agreement, the resolution is on page 115 of the

[1:50:53] Planner McCargar: agenda, and it's to initiate recruitment and send thank you letters to current members and invite

[1:50:59] Planner McCargar: them to reapply.

[1:51:01] Trustee Patrick: All right, thank you very much, Trustee Stamford. How would you like to proceed?

[1:51:05] Trustee Patrick: deed

[1:51:06] Trustee Stamford (probable): is there any way i can delay this like six months like it it's we've just got people on here

[1:51:15] Trustee Stamford (probable): to go through this again legislatively this is exactly the kind of thing that people get so

[1:51:23] Trustee Stamford (probable): frustrated about um we've got a working apc they've had two meetings and now they have to

[1:51:29] Trustee Stamford (probable): to go through this again um do i have any option whatsoever to just delay this not

[1:51:38] Planner McCargar: that i know of

[1:51:39] Planner McCargar: um the apc bylaw is pretty clear i i can um inquire i don't have that at my fingertips

[1:51:49] Planner McCargar: because this isn't something that we've done before so my sense is no but um i can look into

[1:51:56] Planner McCargar: it further if you

[1:51:56] Planner McCargar: like i

[1:51:58] Trustee Patrick: was gonna say again could this be taken care of through i mean clearer

[1:52:01] Trustee Patrick: communications with the individuals just a softer email rather than saying you're you're expired

[1:52:06] Trustee Patrick: thank you um it's that you can just indicate your interest in carrying on or something of

[1:52:13] Trustee Patrick: that nature so that it's just written with a bit of a more welcoming tone is there anyone that

[1:52:20] Trustee Patrick: cannot stay on i guess is the question are they timed out or they can all eligible they can all

[1:52:25] Planner McCargar: they're all eligible to reapply and i think the thank you letter um i don't write it myself but

[1:52:31] Planner McCargar: but I could definitely suggest that feedback.

[1:52:34] Planner McCargar: I think it is just, you know,

[1:52:35] Planner McCargar: thank you for your work on the APC

[1:52:37] Planner McCargar: and an invitation to reapply.

[1:52:41] Planner McCargar: But I think it could be a simple,

[1:52:42] Planner McCargar: they really are just kind of writing a blurb

[1:52:44] Planner McCargar: about why they're interested,

[1:52:45] Planner McCargar: so they could just resubmit what they'd already submitted

[1:52:48] Planner McCargar: or we could try to make that a simple process.

[1:52:53] Planner McCargar: I think the LTC will still need to consider

[1:52:55] Planner McCargar: all applications.

[1:52:57] Planner McCargar: applications okay

[1:52:59] Trustee Stamford (probable): well if if that kind of um communication could be made to the apc members

[1:53:07] Trustee Stamford (probable): i i have reached out it seems like they are um um working well this is i want to be able to keep

[1:53:17] Trustee Stamford (probable): this going so as easy as we can make it for the this to just turn over um i'd appreciate that

[1:53:26] Trustee Stamford (probable): and with no other options on the table I will make the recommendations. I move that the Gambier

[1:53:35] Trustee Stamford (probable): Island Local Trust Committee requests that staff advertise for expressions of interest for the

[1:53:39] Trustee Stamford (probable): Gambier Island Advisory Planning Commission.

[1:53:41] Trustee Patrick: I'll second that motion. Any discussion? I'll call the

[1:53:47] Trustee Patrick: vote then. All those in favor? That carries.

[1:53:51] Trustee Stamford (probable): I move that the Gambier Island Local Trust Committee

[1:53:53] Trustee Stamford (probable): requests that staff send letters to members of the Advisory Planning Commission whose terms will

[1:53:57] Trustee Stamford (probable): expire October 17, 2025, inviting their expressions of interest for reappointment to the Advisory

[1:54:04] Trustee Stamford (probable): Planning Commission and thanking them for their participation.

[1:54:08] Trustee Patrick: I'll second that motion. Any

[1:54:10] Trustee Patrick: discussion? Call the vote. All those in favor? That carries. All right. The next item on our

[1:54:20] Trustee Patrick: agenda is the Applications Report on page 120, item 14.6. Are there any questions on any of the

[1:54:27] Trustee Patrick: the applications yeah

[1:54:29] Trustee Stamford (probable): i have a question about one of them um let me just get there um d dp

[1:54:39] Trustee Stamford (probable): 20 22.1 i think it is um at what point um like the generation a complete application letter that was

[1:54:53] Trustee Stamford (probable): was three years ago. I'm just wondering what's happening. Is there a point where this sort of

[1:55:03] Trustee Stamford (probable): times out and a different process comes into play for this kind of application? Because I think it's

[1:55:12] Trustee Stamford (probable): regarding setback issues.

[1:55:18] Planner McCargar: Go through the chair. This isn't my application. So I can check with

[1:55:22] Planner McCargar: the planner it could just be that the uh recent completed activity hasn't been updated

[1:55:28] Planner McCargar: but we can can get back to you on that and make sure that it's updated for the next ltc meeting

[1:55:37] Planner McCargar: thank

[1:55:38] Trustee Patrick: you any other questions on the applications report nope all

[1:55:43] Trustee Patrick: right then uh the next item is

[1:55:46] Trustee Patrick: 14.7 it's the um trustee and local expense report for june 2025 there's no questions in that we'll

[1:55:55] Trustee Patrick: keep moving 14.8 is the adopted policies and standing resolutions on page 124 there's no

[1:56:04] Trustee Patrick: comments on that then um we have our active and future projects uh active projects on page 128

[1:56:14] Trustee Patrick: 28. Go ahead, Trustee Stanford.

[1:56:21] Trustee Stamford (probable): Oh, I'm just looking at 14.9. Are we there yet?

[1:56:24] Trustee Patrick: Oh, 14.9. Oh, no, sorry, I just sort of flew on past that, and we can return back to that item.

[1:56:30] Trustee Patrick: That is the First Nations Relationship Building Update.

[1:56:34] Trustee Stamford (probable): I just want to note that Squamish Nation is in active election mode right now, and they're moving back to a larger council.

[1:56:48] Trustee Stamford (probable): um so that'll be on the 28th i think is their election day so that just provides background

[1:56:56] Trustee Stamford (probable): that we probably won't be hearing from them for the next little while all

[1:57:02] Trustee Patrick: right thank you for that

[1:57:02] Trustee Patrick: update um are there any comments on the active projects report or the future projects list

[1:57:09] Trustee Stamford (probable): no not i'm not seeing that on the agendas which is kind of interesting 15

[1:57:14] Trustee Patrick: .1 oh

[1:57:18] Trustee Stamford (probable): i see it okay

[1:57:21] Trustee Patrick: The

[1:57:22] Trustee Stamford (probable): web page, though, 14.10.

[1:57:25] Trustee Stamford (probable): Sorry, I keep jumping over things.

[1:57:28] Trustee Stamford (probable): You're jumping and you're confusing me.

[1:57:30] Trustee Stamford (probable): I just want to thank staff for making some updates.

[1:57:34] Trustee Stamford (probable): There's the timeline for the OCP project.

[1:57:40] Trustee Stamford (probable): I'm just adding it into all my communications now

[1:57:43] Trustee Stamford (probable): so people get a really clear sense of where we're at in the project.

[1:57:48] Trustee Stamford (probable): so i appreciate that being added thank

[1:57:51] Trustee Patrick: you all right now we're at the active projects

[1:57:54] Trustee Patrick: and future projects i'm sorry um i'm glad you have comments so many local trust committees

[1:58:01] Trustee Patrick: have no comments on the local committee web page so i'm glad you're maintaining that and

[1:58:05] Trustee Patrick: bringing attention to it go ahead no

[1:58:09] Trustee Stamford (probable): comments on active or future projects well

[1:58:13] Trustee Patrick: with that i think

[1:58:13] Trustee Patrick: I think we are at the end of our meeting.

[1:58:15] Trustee Patrick: The next meeting is going to be November 25th at 10 a.m.

[1:58:19] Trustee Patrick: We had spoken earlier about trying to organize a community information meeting on the trust policy statement.

[1:58:24] Trustee Patrick: And I think there's more more information to come on the exact details of when that will be.

[1:58:29] Trustee Patrick: So please, please pay attention.

[1:58:31] Trustee Patrick: And if there is no other business, we could adjourn.

[1:58:37] Trustee Patrick: Sounds good.

[1:58:39] Trustee Patrick: All right.

[1:58:40] Trustee Patrick: So be it.

[1:58:41] Trustee Patrick: So motion to adjourn.

[1:58:43] Trustee Patrick: I'll second.

[1:58:43] Trustee Patrick: And we are adjourned.

[1:58:45] Trustee Patrick: I want to thank everyone who listened in today and I want to thank staff for

[1:58:49] Trustee Patrick: participating and being here today. And,

[1:58:52] Trustee Patrick: and the next meeting will be in November. So thank you everyone.

[1:58:56] Trustee Patrick: And I'll call this, this meeting is ended.

ADOPTED 
 
Gambier Island ADOPTED 1 of 9 
Local Trust Committee Minutes 
September 6, 2025 
       Gambier Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
September 9, 2025 
Electronic Meeting 
 
Members Present: Laura Patrick, Chair 
 Kate-Louise Stamford, Trustee 
 
Members Regrets: 
 
Joe Bernardo, Trustee 
  
Staff Present: Marlis McCargar, Island Planner 
 Sonja Zupanec, Island Planner 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Jason Youmans, Senior Policy Advisor 
 Lisa Millard, Meeting Administrator/Recorder 
  
Others Present: There was approximately 1 member of the public in attendance. 
 
1. CALL TO ORDER 
Chair Patrick called the meeting to order at 10:00 am.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Patrick acknowledged that the meeting was held on the territory of the Coast Salish 
First Nations. 
3. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
4. RISE AND REPORT 
4.1 Rise and Report from June 24, 2025 Gambier Local Trust Committee Meeting 
Chair Patrick reported the October 17, 2023 in-camera meeting minutes were 
adopted and the Gambier Island Local Trust Committee appointed James Quail and 
Steve MacDonald to the Gambier Island Advisory Planning Commission, with a term 
ending on October 17, 2025. 
5. REPORTS 
5.1 Trustee Reports 
Trustee Stamford reported that the New Brighton dock continues to deteriorate and 
while community members and Squamish marine members have made temporary 
repairs, there continues to be no long-term maintenance plans in place. 

ADOPTED 
 
Gambier Island ADOPTED 2 of 9 
Local Trust Committee Minutes 
September 6, 2025 
5.2 Chair's Report 
Chair Patrick reported the draft Trust Policy Statement received first reading in July 
and a six-month engagement period has commenced with a mailout sent to all 
residents in the Trust Area, an informational webinar and town hall has been 
scheduled for September 10, and a survey is available on the website. 
5.3 Electoral Area Director's Report 
Director Stamford reported the following: 
• The Sunshine Coast Regional District is completing the first phase of 
community outreach for the Official Community Plan Renewal project and one 
of goals is to combine seven Official Community Plans into one;  
• The Regional District has been working with staff and the Gambier Island 
Community Association to develop an engagement program for a feasibility 
study on the New Brighton dock; and 
• The Hopkins Landing dock and Keats Landing dock work projects have both 
been scheduled to commence in the fall. 
6. PUBLIC COMMENTS - none 
7. MINUTES 
7.1 Local Trust Committee Meeting dated June 24, 2025 - for adoption 
The following amendments to the minutes were presented for consideration: 
• On page 10 of the minutes change the fourth bullet point to read “The Local 
Trust Committee will discuss dwelling definitions and priorities with the 
Sunshine Coast Regional District at the upcoming protocol meeting;”. 
 
By general consent, the Local Trust Committee meeting minutes of June 
24, 2025 were adopted as amended. 
7.2 Section 26 Resolutions-Without-Meeting Report - none 
7.3 Advisory Planning Commission Minutes dated August 5, 2025 - for information 
Received for information. 
8. BUSINESS ARISING FROM MINUTES 
8.1 Follow-up Action List dated August 29, 2025 
The Planner spoke to item 3 on the June 24, 2025 Follow-up Action list regarding a 
request for a staff report about accessory building regulations and the following 
comments were noted: 
• Clarification is needed to determine whether the work should be considered as 
part of the major project, a separate minor project, or if staff should provide a 
high-level summary as part of a Follow-up Action List item; and 
• A summary could outline options for how accessory buildings are regulated 
under the Land Use Bylaw, identify where Islands Trust has jurisdiction, and flag 
areas of Regional District and Provincial responsibilities. 

ADOPTED 
 
Gambier Island ADOPTED 3 of 9 
Local Trust Committee Minutes 
September 6, 2025 
A Trustee indicated a summary would allow the Local Trust Committee to 
determine if the topic might be included as part of the Official Community Plan 
review and requested it be provided in advance of the November 6 protocol meeting 
with the Sunshine Coast Regional District if possible.  
9. DELEGATIONS - none 
10. APPLICATIONS AND REFERRALS 
10.1 Trust Council Bylaw No. 183 - Policy Statement Referral - for Response 
The Senior Policy Advisor noted the deadline for referral responses was changed 
due to the timing of local engagement events and a response is now required to be 
received prior to February 6, 2026. The Local Trust Committee previously requested 
a Community Information Meeting be scheduled to provide information and receive 
feedback.  
A Trustee stated preference that the Community Information Meeting be held 
separately from the November regular business meeting and be presented as a 
webinar held in the evening, and that staff provide preliminary survey results from 
the Local Trust Area for consideration prior to submitting a referral response. 
GM-2025-030 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee defer the bylaw referral on 
Policy Statement Bylaw No. 183 until the January 27, 2026 Local Trust 
Committee meeting. 
CARRIED 
 
11. LOCAL TRUST COMMITTEE PROJECTS 
11.1 Major Project: Gambier Official Community Plan & Land Use Bylaw Targeted 
Review - Staff Report (LATE ITEM) 
The Planner provided a verbal report and highlighted recommendations and 
feedback received from the Advisory Planning Commission following their review of 
draft engagement outreach materials and noted the following: 
• The Advisory Planning Commission recommended the Local Trust Committee 
hold a special meeting in advance of the November meeting to review the 
Squamish Nation recommendations for the shoreline Development Permit Area 
and potential Heritage Conservation Area for Gambier; 
• The scope of public engagement at this time remains ambiguous and not 
targeted on specific changes to the Official Community Plan and Land Use 
Bylaw and draft bylaws reflecting engagement comments received to date 
should be presented to the Local Trust Committee prior to considering further 
public engagement; 
• The planned fall engagement should not proceed and instead the Advisory 
Planning Commission (APC) recommended the APC members lead small 
discussion groups with 8-10 people, a survey be sent out to the general public, 

ADOPTED 
 
Gambier Island ADOPTED 4 of 9 
Local Trust Committee Minutes 
September 6, 2025 
and comments presented back to the Local Trust Committee this winter as part 
of a Community Information Meeting; 
• Staff are concurring with the Advisory Planning Commission’s recommendation 
to pause public engagement due to potential high risk of confusion about what 
is being presented without the draft language available;  
• The Advisory Planning Commission recommended that they be allowed to 
conduct their meetings electronically; 
• Advisory Planning Commission bylaws do not provide for electronic meetings 
and this issue has been addressed with the Local Trust Committee previously; 
• The most recent comments received from the Squamish Nation staff on the 
draft shoreline Development Permit Area and a new Heritage Conservation Area 
will be prepared and presented in a staff report at the November 25 Local Trust 
Committee meeting. 
 
Discussion ensued and the following comments and clarifications were recorded: 
• There is concern that public engagement continues to be delayed; 
• It is difficult to comment on the Advisory Planning Commission 
recommendations without having details on the Squamish First Nation 
recommendations; 
• There are many overlapping situations that impact an appropriate engagement 
strategy for the Gambier Official Community Plan including draft Trust Policy 
Statement engagement and New Brighton Dock engagement; 
• Clear communications to the public are critical and community engagement 
regarding the Squamish Nation recommendations is necessary prior to the 
Local Trust Committee considering implementation of the Nation’s 
recommendations; 
• There is confusion in the community regarding the Squamish Nation land 
agreement with the Province and if the agreement will impact the community; 
• In order to lessen potential for confusion a refocus on the original 
recommendation to draft language for the Official Community Plan and Land 
Use Bylaw based on the Squamish Nation staff engagement summary report is 
necessary; 
• The project was initially grounded in the Nation’s interests and was to be 
presented to the community as part of the Local Trust Committee’s actions 
towards reconciliation; and 
• There is need to develop a communications strategy with release prior to, or in 
tandem, with the agenda package that contains draft bylaw language. 
 
The Planner summarized the preliminary recommendations received from 
Squamish First Nation staff on the shoreline Development Permit Area and the 
following comments were noted: 
• The Nation recommends a minimum 30 metre buffer as part of the 
Development Permit Area and prefers the Local Trust Committee consider a 50-
metre buffer; 
• Emphasis has been put on shoreline protection measures which are essential 
for both ecological and cultural values; 

ADOPTED 
 
Gambier Island ADOPTED 5 of 9 
Local Trust Committee Minutes 
September 6, 2025 
• Shoreline protections should be aligned with long-term climate resilience and 
land stewardship objectives; and 
• There is need to avoid harmful shoreline modifications and soft shore 
approaches should be prioritized to ensure docks and access structures 
protect sensitive habitats. 
 
GM-2025-031 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee pause public 
engagement on targeted amendments to the Official Community Plan 
and Land Use Bylaw until consideration of the Squamish Nation staff 
comments on the draft shoreline Development Permit Area and draft 
Heritage Conservation Area; and that staff present the drafts and 
referral comments for Local Trust Committee consideration at the 
November 25, 2025 regular business meeting.  
 CARRIED 
 
GM-2025-032 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to forward 
a copy of Planner McCargar’s October 2024 report on electronic 
Advisory Planning Commission meetings to the Advisory Planning 
Commission members for clarification. 
CARRIED 
11.2 Major Project: Gambier Official Community Plan and Land Use Bylaw Targeted 
Review - Business Case for 2026/27 Fiscal - Staff Report 
The Planner summarized the staff report and highlighted the following: 
• The work on the Official Community Plan/Land Use Bylaw review will not 
complete during this fiscal year; 
• A budget of $8,000 is proposed and this is a fairly typical budget request for final 
bylaw drafting and legislative review processes; and 
• The business case does not anticipate robust public engagement as the case 
was prepared prior to receiving the recent Advisory Planning Commission 
recommendations. 
 
Discussion ensued and the following comments and clarifications were noted: 
• The project is moving into the next fiscal year and the next term due to delayed 
engagement; 
• There is need to request additional funds for engagement and communications 
to facilitate engagement; 
• External trends are impacting the ability to communicate the project effectively 
and there is need to communicate the project in a proactive manner; 
• The business case can be re-worded so it is recognized that the funds are for 
engagement; 
• The remaining time in this fiscal year can be spent preparing draft bylaws in 
preparation for public engagement that will carry forward to the next term. 
 

ADOPTED 
 
Gambier Island ADOPTED 6 of 9 
Local Trust Committee Minutes 
September 6, 2025 
GM-2025-033 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee amend the business case to 
allocate $8000 towards communication and public engagement on 
potential draft bylaw language. 
CARRIED 
11.3 Minor Project: Keats Island Shoreline Protection Project - Gambier Bylaw No. 
153 & 154 Final Adoption - Staff Report 
The Planner noted proposed Bylaws No. 153 and 154 have proceeded through 
Public Hearing, passed third reading, passed Executive Committee approval and 
have recently obtained approval from the Minister of Housing and Municipal Affairs 
and the next step is for the Local Trust Committee to grant final adoption. 
 
GM-2025-034 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 153, cited as 
“'Keats Island Official Community Plan, 2002, Amendment No. 1, 2021”, be 
adopted. 
CARRIED 
 
GM-2025-035 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 154, cited as 
“Keats Island Land Use Bylaw, 2002, Amendment No. 1, 2021”, be adopted. 
CARRIED 
 
The meeting was recessed for a break at 11:27 a.m. and reconvened at 11:40 a.m.  
12. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
12.1 Email dated June 20, 2025 from R. Cosulich regarding Gambier Island Resident 
Statement Pre-June 24th Meeting 
The Chair confirmed the Governance Review Report is on the upcoming Trust 
Council agenda for consideration of next steps. 
13. NEW BUSINESS - none 
14. STAFF REPORTS 
14.1 Gambier Island Local Trust Committee Bylaw Enforcement Notification Bylaw 
No. 116 Final Adoption - Staff Report 
The Bylaw Compliance and Enforcement manager summarized the staff report and 
stated the bylaw includes several amendments and an updated contravention 
penalty schedule and it is coming back to the Local Trust Committee for adoption 
following first, second, and third readings an Executive Committee approval. 

ADOPTED 
 
Gambier Island ADOPTED 7 of 9 
Local Trust Committee Minutes 
September 6, 2025 
GM-2025-036 
   It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee adopt Bylaw No. 160 the 
“Gambier Island Local Trust Committee Bylaw Enforcement Notification 
Bylaw No. 116, 2011, Amendment No. 1, 2025”. 
CARRIED 
14.2 Gambier Island Local Trust Committee Bylaw Compliance and Enforcement 
Policy - Staff Report 
The Bylaw Compliance and Enforcement Manager summarized the staff report and 
noted the policy was adopted at the previous meeting with a motion made to 
provide two amendments which have been completed. It was clarified that when 
Bylaw Officers see other issues related specifically to environmental or safety 
concerns while investigating another complaint the issues are addressed through 
Trust Council policy. 
GM-2025-037 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee adopt the amended Bylaw 
Compliance and Enforcement Policy. 
CARRIED 
14.3 Trust Council Bylaw No. 197 - Local Trust Committee Meeting Procedures 
Bylaw, Update Gambier Island Local Trust Committee Meeting Procedure 
Bylaw - Request for Decision 
A new Meeting Procedures Bylaw was adopted by Trust Council, which applies to all 
Local Trust Committees. Readings are required to repeal the current Gambier 
Meeting Procedures Bylaw, which has been superseded by the Trust Council bylaw. 
GM-2025-038 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee give Bylaw 161, cited as 
“Gambier Island Local Trust Committee Meeting Procedures Repeal Bylaw 
No. 161, 2025”, First Reading.  
CARRIED 
GM-2025-039 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee give Bylaw 161, cited as 
“Gambier Island Local Trust Committee Meeting Procedures Repeal Bylaw 
No. 161, 2025”, Second Reading.  
CARRIED 
GM-2025-040 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee give Bylaw 161, cited as 
“Gambier Island Local Trust Committee Meeting Procedures Repeal Bylaw 
No. 161, 2025”, Third Reading.  
CARRIED 

ADOPTED 
 
Gambier Island ADOPTED 8 of 9 
Local Trust Committee Minutes 
September 6, 2025 
GM-2025-041 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee forward Bylaw 161, cited as 
“Gambier Island Local Trust Committee Meeting Procedures Repeal Bylaw 
No. 161, 2025” to the Islands Trust Executive Committee for consideration 
of approval. 
CARRIED 
14.4 Gambier Island Advisory Planning Commission Expiry Notice - Staff Report 
It was noted that the current term of the Gambier Island Advisory Planning 
Commission is expiring in October 2025. 
A Trustee asked if there was an option to delay and allow the current Advisory 
Planning Commission to continue their work without reapplying. The Planner 
indicated the thank you letter can be customized and includes an invitation to 
reapply for appointment; however, the Local Trust Committee will still need to 
consider the applications for appointment. 
GM-2025-042 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request that staff advertise 
for expressions of interest for the Gambier Island Advisory Planning 
Commission. 
CARRIED 
GM-2025-043 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request that staff send 
letters to members of the Advisory Planning Commission whose terms will 
expire on October 17, 2025, inviting their expressions of interest for 
reappointment to the Advisory Planning Commission and thanking them for 
their participation. 
CARRIED 
14.5 Trust Conservancy Report - none 
14.6 Applications Report dated August 29, 2025 
The Planner stated they will follow up with staff that had been assigned application 
GM-DP-2022.1 and provide an update at the next Local Trust Committee meeting. 
14.7 Trustee and Local Expense Report dated June, 2025 
Received for information. 
14.8 Adopted Policies and Standing Resolutions 
Received for information. 
14.9 First Nations Relationship Building Update - none 
14.10 Local Trust Committee Webpage  

ADOPTED 
 
Gambier Island ADOPTED 9 of 9 
Local Trust Committee Minutes 
September 6, 2025 
A Trustee noted updates regarding timelines for the Official Community Plan project 
have been added to the projects page of the website. 
15. WORK PROGRAM 
15.1 Active Projects Report dated August 29, 2025 
Received for information. 
15.2 Future Projects Report dated August 29, 2025 
Received for information. 
16. UPCOMING MEETINGS 
16.1 Next Regular Meeting Scheduled for Tuesday, November 25, 2025 at 10:00 am 
and to be held Electronically 
17. ADJOURNMENT 
By general consent, the meeting was adjourned at 11:57 a.m. 
 
 
 
_________________________ 
Laura Patrick, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder