Islands Trust Governance Committee regular meeting, September 18, 2025

[0:00:00] Trustee Patrick: be available for you to see at a later and it was a wonderful conversation all right i just want to

[0:00:08] Trustee Patrick: review sort of where we are in the agenda where we're going today we're going to be beginning

[0:00:12] Trustee Patrick: with item 16.2.4 which is the governance report recommendations on page 317 we'll be progressing

[0:00:21] Trustee Patrick: through conversation and taking a break at about 10 30 so just for your time schedule

[0:00:26] Trustee Patrick: schedule we do have a number of important items to get to through the financial employee services

[0:00:32] Trustee Patrick: section and others so we're going to try to keep our conversations on time and moving forward and

[0:00:38] Trustee Patrick: here we go so at the podium is uh director marler who will introduce item 16.2.4 the 2022 governance

[0:00:47] Trustee Patrick: report recommendations request for decision on page 317.

[0:00:52] Voice 18: yeah thank you just a reminder to

[0:00:54] Voice 18: council that this is the work that governance committee has been asked to do by council to

[0:01:01] Voice 18: look at the 2022 governance report and there was 15 recommendations that were made there

[0:01:10] Voice 18: the governance committee has done that and this report actually provides some background to that

[0:01:16] Voice 18: And also on page 321, there is a table that indicates the recommendation from the governance report, some of the work that's been undertaken to date, and then what the governance committee essentially is going to be recommending to council.

[0:01:41] Voice 18: So the ones in yellow are the items that just things that staff will be undertaking anyway.

[0:01:51] Voice 18: The governance report certainly identified some things that could do differently.

[0:01:55] Voice 18: And some of those items will be just addressed as we go forward.

[0:02:00] Voice 18: For example, when we're going up to the election, there'll be some changes on how that's happened.

[0:02:07] Voice 18: And the governance report had recommendations on that.

[0:02:10] Voice 18: The ones in red, I recommended not to proceed with doing anything further on them.

[0:02:16] Voice 18: So the ones to focus on are the items in green at the bottom of page 322.

[0:02:22] Voice 18: And those are in priority order.

[0:02:24] Voice 18: So under the Governance Committee, the last column there indicates this

[0:02:46] Voice 21: 2, 8, 11, and 7.

[0:03:09] Voice 18: So that's really the focus.

[0:03:10] Voice 18: that's where if this passes that's where the Governance Committee and staff will

[0:03:16] Voice 18: focus on going forward the rest of that resolution is just indicating what will

[0:03:23] Voice 18: be happening to the other resolution so it says with the understanding that and

[0:03:28] Voice 18: then there's a list of six recommendations there that staff would

[0:03:32] Voice 18: just be working on anyway as appropriate and then the final three recommendations

[0:03:37] Voice 18: 12, 13, and 14, those would be waiting for further direction from Trust Council.

[0:03:44] Voice 18: So with that, I'll just, through the Chair, pass it to the Chair of the Governance Committee

[0:03:48] Voice 18: for any further comments. Thank you.

[0:03:53] Voice 29: So I think we should start off by giving a huge vote of thanks to Director Marler, and

[0:03:59] Voice 29: he has been extremely supportive and helpful as we try to stick a handle our way through

[0:04:04] Voice 29: this, if I can use a hockey metaphor. I'll be filling you up with metaphors. It's unfortunate

[0:04:10] Voice 29: that we start off with the two negatives and then get into the positives. And it's one of those

[0:04:17] Voice 29: topics that is not exactly titillating. And there's, you know, we're going to get into some

[0:04:24] Voice 29: discussions, but what we need to focus on are what you want to prioritize in terms of the work of the

[0:04:32] Voice 29: governance committee and ultimately what comes back to council so of these 15 we

[0:04:37] Voice 29: don't need to spend any time today and please let's try not to spend any time

[0:04:41] Voice 29: today talking about what our position would be on each of them and whether or

[0:04:46] Voice 29: not we you know necessarily agree with whatever recommendations might come from

[0:04:51] Voice 29: the governance committee because we can go down a whole bunch of rabbit holes

[0:04:54] Voice 29: and this committee has gone down enough rabbit holes so if we can just focus and

[0:05:03] Voice 29: get some direction and help then we'll know what to come back with so the

[0:05:11] Voice 29: governance report was tabled at the end of the last council's term and one of

[0:05:17] Voice 29: the main recommendations was to create the governance committee and that was

[0:05:21] Voice 29: was done, tick that box.

[0:05:23] Voice 29: And the terms of reference for that committee

[0:05:26] Voice 29: were to examine, analyze, prioritize the governance review.

[0:05:32] Voice 29: And we spent probably the first two years

[0:05:36] Voice 29: working through what we thought would be the priorities

[0:05:40] Voice 29: and starting to work on some of those.

[0:05:44] Voice 29: We did not come back, and what we're doing here today

[0:05:47] Voice 29: is that what we didn't do was to come back

[0:05:50] Voice 29: to the whole council to go through this exercise of prioritizing so that came late in the day and

[0:05:55] Voice 29: that was the process that we started when we set up and tried to run the committee of the whole

[0:06:01] Voice 29: on this we lost quorum in the middle of that so we only got through a discussion of seven

[0:06:06] Voice 29: and we decided that rather than continue that process and have problems potentially with

[0:06:13] Voice 29: with quorum again and they were detailed discussions but again we we tend to go

[0:06:19] Voice 29: down rabbit holes and it wasn't as productive as we wanted we were hoping

[0:06:25] Voice 29: to get through all 15 we only got through seven so the it came back to the

[0:06:30] Voice 29: governance committee and we spent some time going through this report in terms

[0:06:37] Voice 29: of we think from the discussions that we've had and the work that has been

[0:06:42] Voice 29: done on the governance review and since with this committee that these would be the recommendations

[0:06:46] Voice 29: to this council so we hope you can agree with the first two um we might have some discussions

[0:06:54] Voice 29: in terms of whether or not we want to prioritize the next four the next paragraph and in what order

[0:06:59] Voice 29: and i think that's the bulk of the debate that might happen today and the next six were

[0:07:08] Voice 29: were items that were probably being worked on more or less as time allowed and it came

[0:07:15] Voice 29: up in terms of the work of the staff.

[0:07:17] Voice 29: A lot of them are operational and it's not necessary for us to get through some policy,

[0:07:23] Voice 29: although one of them is to sort through all of our policy because a lot of that is operational

[0:07:28] Voice 29: and try to sort out which ones are the purview of the council and which ones should be left

[0:07:35] Voice 29: to staff.

[0:07:36] Voice 29: and the last four three sorry are if we had more people if we had more time if

[0:07:44] Voice 29: we had more resources that we'd like to work on these but they're they're

[0:07:48] Voice 29: bubbling away in the back burner and you know if and when it's on the to-do list

[0:07:53] Voice 29: but it we're not able to pull them up so the the biggest discussion that we had

[0:07:59] Voice 29: in the governance committee was whether or not to put recommendation nine into

[0:08:03] Voice 29: our priorities so the letter that we sent to the province to examine the

[0:08:08] Voice 29: mandate we included that implicitly or explicitly and it came back that we

[0:08:14] Voice 29: should do our work first and we had a discussion in terms of it it can and

[0:08:20] Voice 29: should be there's maybe some little bits and pieces that we can work on and we

[0:08:23] Voice 29: should try to work on that and you know continue to to at least think about it

[0:08:28] Voice 29: and try to figure out ways of making that happen that that should be a

[0:08:33] Voice 29: priority and the rest is all described in the work that you've got we took out

[0:08:39] Voice 29: for ease of management discussion we had alphabetized so we had recommendation

[0:08:45] Voice 29: one became recommendation a and that became a bit of a confusing confusion

[0:08:52] Voice 29: for all of us at the community the whole meeting so we just wiped that out and

[0:08:57] Voice 29: we're repeating all the numbers from the governance review and hopefully that

[0:09:02] Voice 29: makes things easier and those all got repeated in the recommendation so that you've got an easy

[0:09:10] Voice 29: reference and hopefully these few words catch what the details are of the recommendations so

[0:09:18] Voice 29: we'd really like to get this accomplished we want to this is a great huge big box that we need to

[0:09:24] Voice 29: take off i don't it's not going to kill it it's going to you know give us the direction um it

[0:09:30] Voice 29: It doesn't put it to bed

[0:09:31] Voice 29: because a lot of things are simmering

[0:09:33] Voice 29: and we'll have a discussion

[0:09:35] Voice 29: in terms of whether this helps.

[0:09:38] Voice 29: If we did the review today,

[0:09:40] Voice 29: we might have different priorities.

[0:09:42] Voice 29: This is the priorities from 2022.

[0:09:45] Voice 29: We decide whether or not they're helpful,

[0:09:47] Voice 29: whether or not we want to continue with them.

[0:09:49] Voice 29: We may have others at this point

[0:09:51] Voice 29: and that's a different discussion.

[0:09:54] Voice 29: So let's just get this little darling tucked in.

[0:09:59] Voice 29: Please.

[0:10:02] Trustee Patrick: Thank you. I want to thank the Governance Committee for putting forth a recommendation. I think that was the right place to start us. And as I had asked you to be prepared, we're going to go around the room to give everyone an opportunity to speak.

[0:10:17] Trustee Patrick: speak. What I want to encourage you to do is talk about prioritization. You know, did we get the

[0:10:25] Trustee Patrick: priority right? Would you want to do some, see a different order to the priority? We're not going

[0:10:31] Trustee Patrick: to debate the content or the how to achieve each of those items. Those are debates to come at a

[0:10:36] Trustee Patrick: future time. But for today, this is about the prioritization so that we're giving clear direction

[0:10:42] Trustee Patrick: to the governance committee on their work and to confirm the work that's already underway on many

[0:10:48] Trustee Patrick: of the items so please keep your comments to the the prioritization i know the motion looks daunting

[0:10:56] Trustee Patrick: the table is maybe easier we tried hard to have a clear representation so i'm going to go around

[0:11:03] Trustee Patrick: the room we're going to be going backwards on the list because we went the other way before so just

[0:11:08] Trustee Patrick: a warning and um you can pass you have nothing to say you could say you either support what's

[0:11:14] Trustee Patrick: presented or you can have suggestions to uh reprioritize it and after we're all done we'll

[0:11:22] Trustee Patrick: see and i really encourage you to listen because maybe you would prioritize something and then in

[0:11:26] Trustee Patrick: the debate hearing someone else let you you know listen to what they say and consider that when we

[0:11:31] Trustee Patrick: come around to the end all right so starting backwards i'm looking across the table at trustee

[0:11:39] Trustee Patrick: Yates.

[0:11:40] Voice 26: Thank you, Chair Patrick, and thank you, Director Marler and Governance Committee. Good

[0:11:45] Voice 26: work despite the rabbit holes. These would be my priorities, so I totally agree with the report

[0:11:53] Voice 26: and I'm happy to support these recommendations.

[0:11:58] Trustee Patrick: Thank you very much. Trustee Stamford.

[0:12:06] Trustee Stamford: I have so

[0:12:07] Trustee Stamford: much to say and you're not going to let me say it. That's fine. In general, I think this is really

[0:12:15] Trustee Stamford: really clear. Generally, I support the priorities. I still have concerns about

[0:12:22] Trustee Stamford: number eight, which has been set as priority two, Secretary to Trust Council. I still believe that

[0:12:30] Trustee Stamford: that is a problem or a solution looking for a problem. And that's the one I have the most

[0:12:37] Trustee Stamford: concerns about thank

[0:12:41] Trustee Patrick: you trustee scott sion yeah trustee scott one more try trustee scott

[0:12:58] Voice 6: hello

[0:13:00] Voice 13: can you hear me yes yes good thank you trustee

[0:13:16] Trustee Patrick: scott i'm sorry i'm i'll uh we're doing

[0:13:19] Trustee Patrick: a round table on item uh 16.2.4 i understand you just joined us were you prepared to talk

[0:13:25] Trustee Patrick: about the prioritization of no

[0:13:28] Voice 2: i can can you hear me yes

[0:13:31] Trustee Patrick: no

[0:13:32] Voice 2: it's good thank you all

[0:13:34] Trustee Patrick: right so you're

[0:13:34] Trustee Patrick: you're fine with what's presented i

[0:13:37] Voice 2: am thank you

[0:13:37] Trustee Patrick: thank you very much okay we have uh trustee

[0:13:41] Trustee Patrick: peterson uh

[0:13:44] Voice 5: thank you chair um looking at this i there there are things i would consider reordering

[0:13:53] Voice 5: a little. In particular, the

[0:13:57] Voice 5: adoption of a comprehensive multi-year planning document

[0:14:01] Voice 5: and I think the recommendation

[0:14:05] Voice 5: seven, helping trustees fulfill their roles

[0:14:09] Voice 5: in light of the fact that we're not that far out

[0:14:14] Voice 5: from election, I'd like to see bumped up

[0:14:19] Voice 5: as well, much like

[0:14:23] Voice 5: like Trustee Stamford, the number eight, the secretary role,

[0:14:32] Voice 5: governance committee has yet to really map that out in a way

[0:14:37] Voice 5: that I think is comprehensible on a general, like widely comprehensible,

[0:14:44] Voice 5: not only within trust council, but I think within the governance committee itself.

[0:14:49] Voice 5: So I would tend to bump eight down on that list.

[0:14:54] Voice 5: And certainly, I think seven is important coming into the election.

[0:15:02] Voice 5: I would maybe even consider putting that at the top of this section, followed by the multi-year planning.

[0:15:09] Voice 5: And then the recommendations is nine and eight.

[0:15:13] Voice 5: If it was all up to me, that's how I would reorder that portion of it.

[0:15:17] Voice 5: Thank you.

[0:15:22] Trustee Patrick: Go

[0:15:22] Trustee Stamford: ahead, Trustee Stanford.

[0:15:24] Trustee Stamford: I'm just wondering how this is working.

[0:15:27] Trustee Stamford: So we're giving our opinions. Are we adjusting the priorities as we go or are we just listening?

[0:15:36] Trustee Patrick: Right now is listening. And then after we're done going around the table, if trustees can provide written, I prefer written motions if they feel they want to move forward.

[0:15:49] Trustee Patrick: I'm happy to do straw polls, anything we can on those items to see if there's appetite to move forward.

[0:15:55] Trustee Patrick: But yes, trustees should be, if you feel strongly that you want to see a change, you should be jotting down a resolution that you'd like to see.

[0:16:04] Trustee Patrick: And then we'll consider those after we're done.

[0:16:08] Trustee Patrick: Okay, thank you for requesting that clarification.

[0:16:11] Trustee Patrick: And I'm next on the list.

[0:16:15] Trustee Patrick: Trustee Evans, do you have a question?

[0:16:16] Voice 9: I do.

[0:16:17] Voice 9: When we come to do the resolution, can we work together to create a resolution rather than having all of us throw all of our resolutions over to Alex?

[0:16:27] Voice 9: If we can work to collectively with straw polls, I think that would speed up the process.

[0:16:32] Trustee Patrick: We'll do our best when we get to the end and see how it goes.

[0:16:37] Trustee Patrick: There's always challenging, but we'll do our best.

[0:16:40] Trustee Patrick: Thank you.

[0:16:41] Trustee Patrick: Generally, I'm glad the committee took the time and the work to put forward a recommendation.

[0:16:47] Trustee Patrick: i think that was the right approach and i'm glad to see that here um and at this point

[0:16:54] Trustee Patrick: i'm generally satisfied that we have a list to work through and um each item is going to have

[0:17:02] Trustee Patrick: to come back at a future time so i'm i have nothing to add um did trustee morrison join

[0:17:10] Trustee Patrick: join us today? Trustee Morrison? No? Okay. Trustee Maude? It's me.

[0:17:20] Voice 28: Not having the benefit of

[0:17:22] Voice 28: participating in the meetings themselves, I'm really reluctant to second guess or prioritize

[0:17:27] Voice 28: anything by myself. The only thing off the top of my head that has always been a concern forever

[0:17:34] Voice 28: ever was recommendation number one,

[0:17:36] Voice 28: election trust council leadership in that we,

[0:17:40] Voice 28: we have just a little bit more than a year to where we're going to be

[0:17:44] Voice 28: crossing that bridge again.

[0:17:46] Voice 28: I personally would have bumped that up as a, as a priority,

[0:17:49] Voice 28: but otherwise I'm really,

[0:17:51] Voice 28: really pleased with the work that's been done here and fully endorse it.

[0:17:55] Voice 28: Thank you.

[0:17:57] Trustee Patrick: Thank you.

[0:17:58] Trustee Patrick: Thank you.

[0:17:59] Trustee Patrick: I think trustee Maberly is absent today.

[0:18:02] Trustee Patrick: Trustee Luckham, is he online?

[0:18:03] Trustee Patrick: Yes.

[0:18:04] Trustee Patrick: Trustee Luckham.

[0:18:11] Trustee Patrick: trustee luckham one more try trustee luckham we'll come back to trustee luckham okay trustee

[0:18:25] Trustee Patrick: laroni well

[0:18:32] Voice 7: looking at this i just i can see the amount of work that's gone into it and i

[0:18:36] Voice 7: really appreciate the governance committee for undertaking this it's certainly overwhelming

[0:18:40] Voice 7: looking at this i mean without yeah going down rabbit holes as far as what we have here it

[0:18:49] Voice 7: It looks good, especially like number three with the, you know, keeping committees smaller.

[0:19:02] Voice 7: I noticed that in the committees I've been on and it seems so much more nimble if we're not having as many people.

[0:19:09] Voice 7: But I can see that it's a challenge with creating enough voices, broad enough group of people.

[0:19:18] Voice 7: Yeah, that's my only comment. I'm interested in what everyone else has to say.

[0:19:22] Trustee Patrick: Thank you. Trustee Hunter.

[0:19:27] Voice 6: Thank you, Chair. I have full confidence in the Governance Committee, and I'm ready to vote in favor.

[0:19:38] Trustee Patrick: Trustee Hunter. Trustee Harris.

[0:19:44] Voice 25: Yeah, I don't have a comment on this at the moment. Thanks.

[0:19:49] Trustee Patrick: Trustee Graham.

[0:19:52] Trustee Patrick: Trustee Luckham, are you with us?

[0:19:54] Trustee Patrick: I

[0:19:55] Voice 20: am now with you I apologize I was unable to get myself unmuted um but I've managed to

[0:20:01] Voice 20: accomplish that so if I might go ahead that'd be great yes

[0:20:04] Trustee Patrick: you may so

[0:20:06] Voice 20: I am completely satisfied

[0:20:07] Voice 20: with uh well I'm satisfied with the bulk of the recommendations I am uh lined up with the

[0:20:16] Voice 20: trustee Stanford and that I do not believe that item number two of recommendation number two

[0:20:24] Voice 20: the secretariat to the trust council is necessary um legislative services is doing an excellent job

[0:20:30] Voice 20: with providing that uh function and so i would support a motion uh uh to have that

[0:20:36] Voice 20: item removed otherwise let's advance this thank

[0:20:42] Trustee Patrick: you mr trustee graham

[0:20:45] Trustee Patrick: oh go ahead sorry trustee

[0:20:47] Voice 29: getty trustee luck and me referred to recommendation number two

[0:20:51] Voice 29: which is the number of committees and committee mandates.

[0:20:55] Voice 29: It was right.

[0:20:56] Voice 29: Oh, sorry.

[0:20:57] Voice 29: No, these.

[0:20:59] Voice 29: Terry, so that's number eight.

[0:21:01] Voice 29: That's correct.

[0:21:03] Trustee Patrick: Okay, right.

[0:21:04] Trustee Patrick: Thank you.

[0:21:05] Trustee Patrick: Thank you.

[0:21:06] Trustee Patrick: Trustee Graham, no, Trustee Getty.

[0:21:13] Voice 29: I'm a little bit in the uncomfortable situation

[0:21:16] Voice 29: of being the chair of the committee

[0:21:17] Voice 29: and putting forward the recommendations

[0:21:19] Voice 29: of the committee as a whole.

[0:21:20] Voice 29: but I would agree with the trustee Stamford and Peterson with respect to

[0:21:26] Voice 29: recommendation number eight the secretariat and I know that the the

[0:21:31] Voice 29: recommendation from staff was to put this up in the charts just because I

[0:21:35] Voice 29: think the role of legislative services in this committee needs to be expanded

[0:21:42] Voice 29: and there's things that director Marla is doing that aren't necessarily what we

[0:21:52] Voice 29: understand in terms of we could expand and make that role more effective and

[0:21:57] Voice 29: more efficient as opposed to the recommendation to hire a totally

[0:22:01] Voice 29: different person in a totally different relationship with the CAO and council

[0:22:05] Voice 29: and this was one that we had a budget proposal for last year that got turned

[0:22:10] Voice 29: turned down just because we hadn't the research, we didn't know what it was, we didn't know the

[0:22:15] Voice 29: full extent of it. So I personally would like to expand the role of our present position

[0:22:23] Voice 29: within, not to load on more work, but to, you know, make it clear to council everything that

[0:22:29] Voice 29: we can benefit from that kind of a position without looking at the specific recommendation

[0:22:39] Voice 29: recommendation of this review. And I think that the separate position is the problem.

[0:22:43] Voice 29: And it's an enormous amount of money, and it's ill-defined, and we don't have the money to even

[0:22:48] Voice 29: research it or the time to research it. So yes, I would not just move it down to the bottom of

[0:22:53] Voice 29: that list. Personally, I'd move it down to the bottom of the table so that it's in the to-do

[0:22:58] Voice 29: list as appropriate, so that when we do have the time and the money to explore and figure out what

[0:23:04] Voice 29: it is other than that um i agree that the um recommendation what trustee peterson has said

[0:23:13] Voice 29: in terms of move that one up and possibly move up um the what we've what work has been done so far

[0:23:19] Voice 29: with respect to the um what we have legislatively the ability in terms of of changing the election

[0:23:26] Voice 29: of the trust council leadership and to you know think about that and make some recommendations

[0:23:31] Voice 29: nation to council before the next election um it's in the works and we have done a little bit

[0:23:37] Voice 29: of work but you know it could possibly be moved up so um and i think yesterday after the um

[0:23:44] Voice 29: information that we got from um the um is it mr wilson the fellow that's the white okay

[0:23:54] Voice 29: the the speaker that we had yesterday i'm sorry i'm so good with names and um i i think that the

[0:24:00] Voice 29: trying to figure out how we can work on involving First Nations.

[0:24:05] Voice 29: That was not originally high on the list of recommendations,

[0:24:10] Voice 29: and we pushed to get it on, and I think that needs to stay there,

[0:24:15] Voice 29: as difficult as it is.

[0:24:17] Voice 29: So, thank you.

[0:24:19] Trustee Patrick: Thank you.

[0:24:21] Trustee Patrick: Trustee Gavro.

[0:24:23] Voice 15: Thank you.

[0:24:25] Voice 15: Yeah, generally I'm satisfied.

[0:24:27] Voice 15: I think we should pass these recommendations as they're here today.

[0:24:31] Voice 15: I think it gives us space to focus our efforts while we're working up to a time when a provincial review would be possible.

[0:24:42] Voice 15: I think that puts us in a good place.

[0:24:43] Voice 15: I think we're going to be able to demonstrate between now and that time our abilities to work towards working collaboratively with Indigenous bodies, Indigenous governing bodies,

[0:24:55] Voice 15: So we can get into a position where we're demonstrating to the province what we can do rather than asking what we should do. Thanks.

[0:25:05] Trustee Fast: Trustee Fast.

[0:25:08] Trustee Fast: Good morning, everybody. And thank you to the Governance Committee for bringing us a set of recommendations that are clear. This is really good.

[0:25:18] Trustee Fast: it um i'm like kate louise stamford and uh other trustees um including uh trustee uh municipal

[0:25:28] Trustee Fast: trustee getty i uh i don't see a need i for recommendation number eight and i propose that

[0:25:36] Trustee Fast: that be dropped from the priority list that's the one about the secretary to trust council i just

[0:25:42] Trustee Fast: don't understand why however if the other recommendations carry recommendation 9 11 and 7

[0:25:52] Trustee Fast: as listed then maybe a use case would become clear for a secretary if the structure changes so that

[0:26:01] Trustee Fast: we have first nations recommend representation and maybe information from the operational review

[0:26:10] Trustee Fast: view that the CAO is conducting, then maybe there will be a clear case for a secretary.

[0:26:18] Trustee Fast: Otherwise, I worry that it would be diluting the contact between staff and trust counsel

[0:26:24] Trustee Fast: that we have now and the system that seems to be functioning pretty well to put another

[0:26:36] Trustee Fast: person in there.

[0:26:37] Trustee Fast: We're not sure what the role would be.

[0:26:39] Trustee Fast: we should be clear if we pass this recommendation so um so i support um most of the work that's here

[0:26:48] Trustee Fast: except for recommendation eight which i think should be dropped down over thank you trustee

[0:26:55] Trustee Fast: passed

[0:26:55] Trustee Patrick: trustee harris i see your hand raised are you prepared to uh speak now trustee harris

[0:27:07] Trustee Patrick: i'm going to carry on then uh trustee fall uh

[0:27:17] Voice 24: yeah hi um i have no no comments on the

[0:27:21] Voice 24: the prioritization at this time. Thank you.

[0:27:26] Trustee Patrick: Thank you. Trustee Evans.

[0:27:30] Voice 9: Thank you. I'm overall very

[0:27:33] Voice 9: happy with the layout of this recommendation. It's definitely a lot easier to read than the

[0:27:40] Voice 9: version when we came to Committee of the Whole, so thank you very much. I appreciate the work that

[0:27:45] Voice 9: the Governance Committee has done as well. I'm in agreeance with some of the comments that I've

[0:27:50] Voice 9: heard around the room by moving up recommendation 11 and 7 just for the timing as we're coming into

[0:28:00] Voice 9: the final year of our term. I would also like to see recommendation 1 moved up in priority

[0:28:06] Voice 9: and as I understand it this is just providing options for the incoming Trust Council so and

[0:28:15] Voice 9: And I understand that some work has already been progressing in there.

[0:28:20] Voice 9: With the recommendations to not continue following work on, I think recommendation number two, that's already work that's undertaken and alluded to by CAO in his, Bernie, in his report.

[0:28:35] Voice 9: So I think a lot of this work is sort of happening in the background and we don't need to really focus much more on this right now.

[0:28:42] Voice 9: If Trust Council needs to revisit it in the future, we can.

[0:28:46] Voice 9: So I'm in agreeance with the first recommendation. And I think apart from that, I am quite happy.

[0:28:55] Voice 9: With recommendation number eight, after hearing Director Marlowe speak to the need, or sorry, it was Trustee Getty speaking about Director Marlowe's position and the need for, and really soon an imminent need for an expanded role.

[0:29:16] Voice 9: i think that it's important to keep that higher on the list but maybe at the bottom

[0:29:23] Voice 9: um like of of the of the higher priorities um i think that we have to i understand um

[0:29:33] Voice 9: what's what what we're facing so um overall yeah happy um just a slight reorder but i'm

[0:29:42] Voice 9: i'm very happy with this thank you for the work this is awesome thank you trusty elliot

[0:29:47] Voice 9: Yeah.

[0:29:51] Voice 14: And also, I echo everyone else saying thank you to the Governance Committee for

[0:29:56] Voice 14: your work. It's a lot to get through this. And I think you've winnowed down.

[0:30:00] Voice 14: a pretty good list. I would limit the recommendations to advance to two.

[0:30:09] Voice 14: And I would choose actually the two most complex, the first nine and 11. So nine First Nations

[0:30:18] Voice 14: representation, which can take a number of different forms. It doesn't necessarily mean

[0:30:26] Voice 14: legislative change, as we've heard before, advisors or council of advisors or someone

[0:30:35] Voice 14: sitting, willing to sit in an advisory capacity is also a potential representation.

[0:30:41] Voice 14: But that's going to require a lot of thought and work.

[0:30:44] Voice 14: And so I think it should be tackled sooner.

[0:30:48] Voice 14: And it's a very important question for this council.

[0:30:51] Voice 14: Council. And Recommendation 11, I think we're pretty much halfway through the corporate planning

[0:31:01] Voice 14: framework. So that work is already underway. And I think it's valuable and will provide stability

[0:31:08] Voice 14: and a sense of direction for the organization so that it doesn't feel like we're restarting

[0:31:15] Voice 14: every four years. Recommendation seven, I'm finding difficult because I think there's value

[0:31:26] Voice 14: in it. Absolutely. We need to, you know, have briefings and workshops, but I think that's

[0:31:32] Voice 14: planned. When I look at the information that we had coming into this term, there was a lot of it.

[0:31:41] Voice 14: I think the CAO and executive committee, we've already been talking about how that can be done

[0:31:47] Voice 14: done better so that incoming trustees have a chance to absorb and, well, learn and become

[0:31:59] Voice 14: adept at the different aspects of their role. So I don't really see that as a priority. It's

[0:32:04] Voice 14: something that's ongoing work that should continue and should always be done better

[0:32:10] Voice 14: and refined with every year.

[0:32:13] Voice 14: And finally, recommendation eight.

[0:32:17] Voice 14: I, at this point, don't think we can endorse

[0:32:21] Voice 14: a full-time position without a clear idea

[0:32:25] Voice 14: of what that function is going to fulfill.

[0:32:29] Voice 14: I don't want to ask staff to do more

[0:32:31] Voice 14: than what they're already doing,

[0:32:33] Voice 14: but we've come through a transition time

[0:32:38] Voice 14: of maturing our governance structure.

[0:32:43] Voice 14: I think we need to give it time to develop this idea a bit more and assess in the next term whether a full-time position is needed.

[0:32:58] Voice 14: So I pick Recommendation 9 and 11 as priorities, and I would move down 8 and 7.

[0:33:06] Voice 14: Thanks.

[0:33:07] Voice 15: All right.

[0:33:08] Voice 15: Thank you.

[0:33:08] Voice 15: Trustee Harris, I see your hand raised.

[0:33:10] Voice 15: Are you prepared to talk now?

[0:33:14] Voice 25: Yes, sorry about that.

[0:33:15] Voice 25: Thank you.

[0:33:16] Voice 25: um yeah you know the i think this is just fine as it is and um and i'm not comfortable with removing

[0:33:25] Voice 25: or prior reprioritizing um bullet points here thanks thank you

[0:33:34] Voice 27: trustee dobbs hi i like many

[0:33:38] Voice 27: others i'd like to thank the committee a huge amount of work has been accomplished and certainly

[0:33:43] Voice 27: the recommendations as they're laid out are important. I do agree with what Toby said as

[0:33:51] Voice 27: far as recommendation 11 goes. And I do agree that number eight is probably going to have a

[0:33:57] Voice 27: motion to remove that. But overall, thank you. It's laid a lot of important topics out. And

[0:34:05] Voice 27: if you adopt a multi-year planning document using all of this, it will be very helpful

[0:34:09] Voice 27: for the trustees in the coming term thank you thank

[0:34:14] Trustee Patrick: you trustee borthwick good

[0:34:20] Voice 23: morning um

[0:34:21] Voice 23: yeah so obviously i am the newest member on the on the governor's committee so i've you know

[0:34:27] Voice 23: been sort of coming to grips with a lot of these things and and yeah i mean it has been a

[0:34:32] Voice 23: tremendous amount of talking and conversation around all of these topics um and i want to you

[0:34:39] Voice 23: you know, give credit to our chair for the amount of work

[0:34:43] Voice 23: that she's put in on this, Trustee Getty.

[0:34:48] Voice 23: And yeah, I want to echo some of the things

[0:34:50] Voice 23: that have already been said.

[0:34:51] Voice 23: I think that Trustee Peterson is correct on talking

[0:34:56] Voice 23: about the fact that we're running out of road

[0:35:01] Voice 23: and that if we want to do some work on things

[0:35:04] Voice 23: Things like Recommendation 1, the election of leadership, and I would say Recommendations 6 and 7 are connected.

[0:35:16] Voice 23: So helping trustees fulfill and understand their roles, to me, have some connectivity.

[0:35:22] Voice 23: And I would argue that actually there's even slightly less road on that to some degree, because these are things that need to be figured out before the start of next term.

[0:35:35] Voice 23: Um, like we need to, if we're going to do a different election cycle, that's something

[0:35:39] Voice 23: that needs to be, you know, sort of significantly in place before, before we sort of elect new,

[0:35:47] Voice 23: new trustees.

[0:35:48] Voice 23: Um, and I would argue that the, the work of orienting new trustees and even returning

[0:35:54] Voice 23: trustees to, to how things work, um, you know, needs to begin before.

[0:35:59] Voice 23: And I think certainly as a first time trustee, as we will certainly have next term, it would be valuable to be able to put some documents out so that people understand the role as they get into it or, you know, as they as they run for it.

[0:36:16] Voice 23: I think I think there's something there that we could do that would be it'd be useful.

[0:36:20] Voice 23: useful um uh i know that we're i and i yeah i i'm not sure if we're uh prioritized in order all the

[0:36:33] Voice 23: way through um i mean recommendation 15 obviously is something that is sort of uh been a a near and

[0:36:41] Voice 23: dear to my heart issue i i understand that it's we were already working forward on this there's

[0:36:46] Voice 23: this stuff that's coming forward on that in the not too distant future i'm hoping um but i hope

[0:36:51] Voice 23: that it being the bottom of those uh uh priorities to be taken care of by staff uh doesn't mean that

[0:36:58] Voice 23: it is bottom of mind um and yeah i mean i would agree with with trustee elliot uh on uh recommendation

[0:37:07] Voice 23: nine um in terms of first nation representation i don't think that necessarily needs to be a big

[0:37:13] Voice 23: legislative shift um and uh um yeah and and then yeah i mean the the the secretary of trust council

[0:37:26] Voice 23: i confess is the one that i've is the concept that i've leased

[0:37:41] Trustee Patrick: trustee borthwick i think we

[0:37:43] Trustee Patrick: lost your bandwidth on denman there trustee borthwick hello hello

[0:37:52] Trustee Patrick: we we just lost you at

[0:37:53] Trustee Patrick: Oh

[0:37:54] Voice 23: no. Okay. Am I back? Oh, my

[0:37:56] Voice 23: internet is unstable apparently,

[0:38:00] Voice 22: which

[0:38:01] Voice 23: is interesting because I've got fiber optic here, so it ought not to be. Anyways.

[0:38:07] Voice 23: Where did I, where did I lose you?

[0:38:09] Trustee Patrick: You were just talking about recommendation eight, I believe.

[0:38:13] Voice 23: Yeah. It's the one that is least is the most nebulous to me. And so I understand that

[0:38:24] Voice 23: yeah, I understand that there's a lot of like consternation about it. It's the one that I've

[0:38:29] Voice 23: sort of least engaged with. And and yeah, I mean, I want to make sure that we have the support we

[0:38:35] Voice 23: need. What form that takes is a more complicated question. And yeah, hesitant to spend a ton of

[0:38:43] Voice 23: money on things we don't yet understand. I when I think there is like plenty of meat on the bone

[0:38:48] Voice 23: that we can engage with, I think things like the election of of trust council leadership,

[0:38:54] Voice 23: And how we're orienting trustees is going to do a lot more to stabilize our governance.

[0:39:04] Voice 23: Anyways, sorry for the ramble and sorry for the lost connection.

[0:39:09] Trustee Patrick: Never apologize. Thank you for your comments.

[0:39:12] Trustee Patrick: All right, Trustee Boland.

[0:39:18] Voice 19: Thank you.

[0:39:20] Voice 19: I think we should ask Sam to host the next meeting.

[0:39:24] Voice 19: So we have fiber optic.

[0:39:25] Voice 19: but anyway so thank you for the work that's been done on this I've noticed that it's a bit like

[0:39:32] Voice 19: Jenga everything is collected everything else the ones that are recommended comments I think

[0:39:41] Voice 19: the secretary position you know maybe that's actually going to surface in a different way

[0:39:49] Voice 19: because, you know, not wishing to hasten David Marler out the door,

[0:39:56] Voice 19: but I believe he's planning to retire sometime.

[0:39:59] Voice 19: So maybe that can be recast in that, you know, in that time.

[0:40:05] Voice 19: I think number 11 is incredibly important and I would love to,

[0:40:09] Voice 19: I would like to know that CAO Broney supports that in that, you know,

[0:40:16] Voice 19: know it'll it'll come to a head with his um reviews and hopefully will help and i think

[0:40:22] Voice 19: it's incredibly important i think the election of trust council leadership um that has lingered

[0:40:30] Voice 19: around and i think it needs to be either you know we may be running out of runway but if we are could

[0:40:37] Voice 19: we look at it and just go okay we have missed the window it cannot be done because i think that that

[0:40:44] Voice 19: That was a huge issue. And there was a lot of work done and a lot of thought put into it.

[0:40:49] Voice 19: So maybe somebody could just say, well, I've looked at that and it's just not possible to do it.

[0:40:55] Voice 19: So my top ones would be the multi-year planning and the election of trust council leadership.

[0:41:02] Voice 19: They're helping trustees to fulfil their roles. We have a vast swathe of, you know, training material and onboarding material.

[0:41:10] Voice 19: material. And I really don't see how much more effort could be put into it. I did think that

[0:41:17] Voice 19: you could set up a buddy system where an old and a re-elected trustee and a new trustee could be

[0:41:23] Voice 19: paired together to, you know, onboard a trustee with respect to the admin and logistics. But

[0:41:30] Voice 19: anyway, that's a detail. But I do think that that's not necessarily something that needs a

[0:41:36] Voice 19: huge amount of work given the amount of material that exists already so my first ones would be

[0:41:44] Voice 19: um adoption of a multi-year planning process document whatever um the uh election of trust

[0:41:55] Voice 19: council leadership uh first nations representation is very very important i i don't know if that's

[0:42:01] Voice 19: been taken care of like spread throughout a lot of other work that's going on but i wouldn't object

[0:42:06] Voice 19: object to that being in the top ones thank you and thanks for the opportunity to speak and thank you

[0:42:10] Voice 19: for the work that's gone into trying to digest this thank you thank you

[0:42:16] Voice 21: yeah

[0:42:22] Trustee Patrick: no all right though

[0:42:25] Trustee Patrick: I think trustee Allen is not here today so wow we got through the list it's good to see that there

[0:42:30] Trustee Patrick: may be some themes that came up sorry CEO Ronnie thank

[0:42:36] Voice 3: you chair maybe if I could just make a few

[0:42:38] Voice 3: sort of contextual additional comments too um first of all i just want to cross-reference a

[0:42:44] Voice 3: couple of these with your strategic plan so of course the unpacking and prioritization of these

[0:42:49] Voice 3: things is one of the items in your strategic plan so we're getting perilously close to putting the

[0:42:54] Voice 3: check mark next to that one um the recommendation nine you do have a commitment within your

[0:43:01] Voice 3: strategic plan uh 5.1.2 which is clarify opportunities for co-governance and co-management

[0:43:08] Voice 3: in the trust area so i think there's a linkage there and so my point there is if you were to

[0:43:13] Voice 3: opt to make this one a priority recommendation nine from the governance report of course is a

[0:43:17] Voice 3: very specific prescription and answer to that question right it the recommendation itself says

[0:43:24] Voice 3: arrange for appointment of first nation representatives to trust council

[0:43:28] Voice 3: And so we would just want clarity on if that's going to be a priority coming out of this, are you wanting us to explore that specific solution?

[0:43:37] Voice 3: Or is it more generally just wanting to stick with your commitment in the strategic plan around exploring co-governance options?

[0:43:45] Voice 3: And we just have to reconcile the difference between those two things just so that we can prioritize the work because the co-governance piece is also one of your green items in your strategic plan.

[0:43:56] Voice 3: um and then also similarly the the comprehensive multi-year planning document the corporate

[0:44:03] Voice 3: planning framework and advancing that is one of your top priorities for the balance of this term

[0:44:08] Voice 3: so i think that's to some degree is effectively covered off within your strategic plan it is so

[0:44:12] Voice 3: having at the top of the list here is fine just validates that but i think we're just assuming

[0:44:17] Voice 3: that's those two are one in the same um on the on the ones related to trustee helping trustees

[0:44:24] Voice 3: fulfill their roles and those onboarding pieces we will be doing work around that there is a lot

[0:44:30] Voice 3: in place to support that but staff and i have started having that conversation around okay how

[0:44:34] Voice 3: do we look at how we can improve that and we're thinking about also very much how we would engage

[0:44:40] Voice 3: some or all of you in that conversation to shape an approach to that both pre-election and

[0:44:44] Voice 3: and how we support the onboarding so that work as well is is going to advance i think you know for

[0:44:51] Voice 3: us operationally that's a priority um whether or not it sort of where where it falls in your list

[0:44:56] Voice 3: unless of course you told us no please don't do that we thought it was fine last time and

[0:45:00] Voice 3: then we're good and then i guess my last comment would be around recommendation eight i think and

[0:45:05] Voice 3: director martyr can correct me if i'm misrepresenting the thought process here but

[0:45:10] Voice 3: the reason it's near the top of the list from the staff perspective is we would only pursue that if

[0:45:17] Voice 3: trust council directed us to pursue that it wouldn't fall in the things we're going to pursue

[0:45:22] Voice 3: you know the staff will make it would actually for us it would be without your direction it would be

[0:45:26] Voice 3: in that bottom category as one that we wouldn't pursue and so there was interest i think from

[0:45:31] Voice 3: governance committee and continuing to explore it and so you know our view was if you want to

[0:45:35] Voice 3: do that we will need explicit direction and likely there will be then the budget piece to go along

[0:45:40] Voice 3: lot with that. Thank you.

[0:45:43] Trustee Patrick: Director Marley.

[0:45:44] Voice 18: Yeah, I just want to add to that with respect to

[0:45:47] Voice 18: the direction from council. If council is specific in what you would like, it will help

[0:45:56] Voice 18: the governance committee when it is trying to decide how it wants to handle these. There's a

[0:46:02] Voice 18: lot of different aspects to this, as you can imagine. Secretary of Trust Council, for example,

[0:46:08] Voice 18: example, could be exploring whether you want a different model, something else that's not

[0:46:14] Voice 18: really done anywhere else, but might work here. Or it might be a review of myself, the

[0:46:21] Voice 18: CAO, and the executive coordinator support council, and all the gaps and what's missing.

[0:46:27] Voice 18: So a bit more specificity might help, because what I imagine will happen is once council's

[0:46:37] Voice 18: provided the prioritization it will go back to governance committee and then governance committee

[0:46:42] Voice 18: will probably ask staff to come back with recommendations such as a project charter

[0:46:46] Voice 18: with timelines and scopes and we would work with the governance committee on developing that so

[0:46:52] Voice 18: they've got some understanding from council on what they're looking for it probably helped to

[0:46:58] Voice 18: narrow that down for governance committee

[0:47:02] Voice 15: trustee getty um

[0:47:05] Voice 29: i should have mentioned at the very

[0:47:07] Voice 29: beginning and um i'm sorry this is late but um i'm the person that gets to speak at these

[0:47:13] Voice 29: kinds of things but it is a very strong working committee and i want to thank all of the members

[0:47:18] Voice 29: so that's um trustee stamford trustee peterson trustee harris trustee middleton trustee bernardo

[0:47:25] Voice 29: um trustee patrick uh and gavro chair patrick and gavro as non-voting members and uh trustee

[0:47:34] Voice 29: Borthwick I think I've got everybody I hope and um I'm I get to chair this group but um I get

[0:47:44] Voice 29: really good helpful gentle prods and lots and lots of support from our staff so both director

[0:47:50] Voice 29: Marler and the CAO are in contact with me in terms of building the agenda and that's really good

[0:47:55] Voice 29: and all the staff in terms of the other staff Robert Barlow he's a wizard with the machinery

[0:48:04] Voice 29: and the stuff when we're in the middle of the meeting

[0:48:07] Voice 29: and Alex in terms of helping us sort out dates and times

[0:48:12] Voice 29: and all the questions that get raised.

[0:48:14] Voice 29: So it's a team effort and it's a good working group.

[0:48:17] Voice 29: And we have had our struggles

[0:48:20] Voice 29: and we've managed to work through them

[0:48:21] Voice 29: and we've come up with this.

[0:48:23] Voice 29: So here we are.

[0:48:24] Voice 29: Thank you.

[0:48:25] Voice 29: Thank

[0:48:25] Trustee Patrick: you very much.

[0:48:26] Trustee Patrick: So, Tosie, for this next conversation,

[0:48:31] Trustee Patrick: I think this is a chance to sort of, yes,

[0:48:33] Trustee Patrick: we have a list started here for speakers is

[0:48:36] Trustee Patrick: if you have a recommendation you'd like that we can talk about a little bit

[0:48:41] Trustee Patrick: take a little bit of a straw poll, get a temperature and then we can work on developing a resolution

[0:48:45] Trustee Patrick: to support that if it looks like we've got some support for it

[0:48:50] Trustee Patrick: and we have a speakers list, I'll go through the speakers list

[0:48:53] Trustee Patrick: and when we've had some dialogue and we think we have a motion on hand

[0:48:59] Trustee Patrick: then

[0:48:59] Trustee Patrick: then we'll proceed.

[0:49:02] Trustee Patrick: So, Trustee Stanford.

[0:49:06] Trustee Patrick: Oh, Trustee Evans.

[0:49:10] Voice 9: Thank you.

[0:49:11] Voice 9: So, from listening from everybody around the room,

[0:49:14] Voice 9: I think we're landing pretty darn close here.

[0:49:18] Voice 9: And from hearing from CAO Broney as well,

[0:49:21] Voice 9: a lot of work has already started

[0:49:23] Voice 9: in identifying how we're going to work

[0:49:28] Voice 9: around a recommendation number nine.

[0:49:30] Voice 9: there's the there's a lot of things on the strategic plan and in other committees there's

[0:49:35] Voice 9: there's a lot of places where this work is happening so that's good it's nice that we're

[0:49:40] Voice 9: making progress on that point recommendation 11 is also work well underway so there is light at

[0:49:47] Voice 9: the end of the tunnel we might be able to get closer to completing that this this this um

[0:49:52] Voice 9: for this term. Recommendation seven, I was hearing some for some, you know, maybe it's not as needed,

[0:50:03] Voice 9: but a lot of work has already gone into that. And it's refinement at this point. Recommendation

[0:50:09] Voice 9: number one being moved up, I think I've heard from a few people, including myself. And again,

[0:50:15] Voice 9: that's just looking for options to bring forward to the next incoming trustees. And there was a lot

[0:50:23] Voice 9: of ideas that were floating around at the beginning of this term so the ideas are sort of

[0:50:27] Voice 9: kicking around so it's nice to see that the work that's up there is mostly underway already the

[0:50:35] Voice 9: only one that i'm hearing difficulties on would be recommendation number eight and what i'm hearing

[0:50:40] Voice 9: from director marler is please just give directions so that it can be initiated and understood what

[0:50:47] Voice 9: what direction we'd like to take it in.

[0:50:50] Voice 9: And I would push to keep that one there.

[0:50:53] Voice 9: As we've said, and Director Marlowe is nodding,

[0:50:57] Voice 9: we need the succession plan.

[0:50:59] Voice 9: We have to understand this role.

[0:51:01] Voice 9: Director Marlowe does way more than his role,

[0:51:05] Voice 9: way more than his role.

[0:51:07] Voice 9: So to have somebody replace him,

[0:51:09] Voice 9: we're going to need at least two.

[0:51:11] Voice 9: We're going to have to figure out how.

[0:51:14] Voice 9: And he's going to have to have time

[0:51:16] Voice 9: to onboard these people and download decades of history

[0:51:23] Voice 9: and understanding and insight, that is not going to be easily replaced.

[0:51:28] Voice 9: So I highly recommend that we seriously consider this.

[0:51:33] Voice 9: I think this would be a great benefit to Director Marlowe to have the time

[0:51:38] Voice 9: and don't leave it till the last couple of weeks.

[0:51:41] Voice 9: Please, please, let's not do that.

[0:51:45] Trustee Patrick: my suggestion too as we go through

[0:51:46] Trustee Patrick: it's good to have a general conversation

[0:51:49] Trustee Patrick: if you have a recommendation to say

[0:51:51] Trustee Patrick: I want to move recommendation X to this category

[0:51:56] Trustee Patrick: and then we can straw poll that

[0:51:58] Trustee Patrick: let's not have a multi-moving piece

[0:52:01] Trustee Patrick: because I think someone said Jenga

[0:52:02] Trustee Patrick: we don't want to have the tower fall over

[0:52:04] Trustee Patrick: do you have one recommendation that you would like to test?

[0:52:09] Voice 9: I would like to recommend to this table

[0:52:13] Voice 9: able that we move recommendation number one up into the prioritized list.

[0:52:19] Trustee Patrick: All right. So this is

[0:52:20] Trustee Patrick: going to be our first straw poll, everyone. I see Trustee Boland, I'm putting you on the speaker's

[0:52:25] Trustee Patrick: list so you can lower your hand so that we don't thing. So this is going to be our first test of a

[0:52:31] Trustee Patrick: straw poll. Trustee Evans is recommending that recommendation one, election of trust council

[0:52:39] Trustee Patrick: council leadership, be moved into the prioritization, that it be prioritized.

[0:52:47] Trustee Patrick: So that's that second group.

[0:52:48] Trustee Patrick: So is that understood?

[0:52:50] Trustee Patrick: So we're just doing a straw poll.

[0:52:51] Trustee Patrick: Would you support a resolution to move recommendation one up into the prioritize?

[0:52:59] Trustee Patrick: Raise your hands.

[0:53:05] Trustee Patrick: Okay, that's good.

[0:53:06] Trustee Patrick: So I'm seeing good support.

[0:53:08] Trustee Patrick: So I'm going to look to trustee Evans.

[0:53:09] Trustee Patrick: They start working on that resolution.

[0:53:11] Trustee Patrick: I catch that one.

[0:53:13] Trustee Patrick: um trustee stanford i

[0:53:17] Trustee Stamford: feel like i'm beating the horse secretariat to um death um yeah i just want

[0:53:26] Trustee Stamford: to get to the nut of the issue uh we are making all sorts of comments about a staff position the

[0:53:34] Trustee Stamford: only reason it's in this list is because of the way it was described in the report it's a sort of

[0:53:41] Trustee Stamford: of an ex officio staff. It sat outside of the regular staffing structure. I think that changing

[0:53:53] Trustee Stamford: the name would really help me because it doesn't get confused with the secretariat function that

[0:54:00] Trustee Stamford: we have for external bodies right now, but also put it where it belongs, which is operational

[0:54:07] Trustee Stamford: operational with staff. We have one staff member that we hire, that's the executive director,

[0:54:14] Trustee Stamford: CAO, sorry. It's up to them to make those decisions of how their staff looks based on

[0:54:22] Trustee Stamford: what our priorities are. So take that word out, leave the overall issue of succession and how

[0:54:30] Trustee Stamford: how the executive functions work in relation to the board and leave it up to them to provide

[0:54:40] Trustee Stamford: the solution to the problems that we are going to identify. So I'm uncomfortable making

[0:54:47] Trustee Stamford: recommendations specific to a staff position that really should be up to operations to determine

[0:54:54] Trustee Stamford: to support us in the best possible manner. So those are the kinds of concerns I'd really like

[0:54:59] Trustee Stamford: get rid of that word secretariat it's causing a lot of confusion

[0:55:04] Trustee Patrick: before we carry on i'm going to

[0:55:07] Trustee Patrick: look to staff and i don't know who's prepared but the islands trust act requires that we appoint a

[0:55:12] Trustee Patrick: secretary the trust council that's one of our roles is to appoint a secretary if we look in

[0:55:17] Trustee Patrick: the local government act most municipalities have to appoint a corporate officer which i think is

[0:55:22] Trustee Patrick: the the parallel to it so i'll look to staff to talk a little bit about what we're legislatively

[0:55:27] Trustee Patrick: required to do. And I believe that the consultant, when they did this report, assumed that the

[0:55:31] Trustee Patrick: position was vacant. It was how the report reads. So who in staff would like to answer this?

[0:55:37] Trustee Patrick: CEO Bruni.

[0:55:38] Voice 3: Thank you, Chair. I'll start, and Director Marger can speak to more of those

[0:55:42] Voice 3: sort of the specifics as well. But my read of this recommendation in the report is that it was

[0:55:48] Voice 3: envisioned as somewhat of a separate role with a direct reporting relationship into council.

[0:55:57] Voice 3: in some ways analogous to my role, but also bringing in parts of Director Marler's role.

[0:56:02] Voice 3: And so it was proposed and conceived of as something unique and different from what we

[0:56:08] Voice 3: have in our operating structure now. And so I think where the confusion has come in,

[0:56:12] Voice 3: and it's even reflected in some of your comments, is that some of how it was described,

[0:56:15] Voice 3: though, would take into, it was kind of an amalgam of functions that several of us already

[0:56:20] Voice 3: perform, and some additional pieces around kind of political advice and that kind of thing. So

[0:56:26] Voice 3: So I think it was conceived of, or from the consultant's view, as something separate and

[0:56:32] Voice 3: different from what already exists.

[0:56:35] Voice 3: What is, and I think Director Marlowe touched on this, is if there was a desire to further

[0:56:39] Voice 3: explore it, we would need clarification on whether or not Trust Council wanted us to

[0:56:44] Voice 3: pursue it as that, or really what you wanted was for us to do an analysis of whether or

[0:56:50] Voice 3: not there are any real gaps that need to be filled in terms of how we provide the different

[0:56:55] Voice 3: support to trust council maybe if the chair's indulgence i'll invite director barter to comment

[0:57:00] Voice 3: as well yeah

[0:57:03] Voice 18: i don't have much to add to that the um yeah council is required to or uh he's

[0:57:09] Voice 18: required to appoint secretary and the treasurer those are two positions that are required um and

[0:57:14] Voice 18: that's for legal reasons because i receive documents and sign documents on behalf of trust

[0:57:19] Voice 18: council um but as offices of council uh in a functional sense like in doing the work we would

[0:57:26] Voice 18: be reporting directly to you but under the islands trust act we're part of the public service which

[0:57:32] Voice 18: means from a management perspective like a performance perspective we report to the cao

[0:57:39] Voice 18: so it's it's a little bit odd but what it essentially does it gives myself and the

[0:57:45] Voice 18: treasurer that freedom to speak directly to council without worrying about whether the

[0:57:52] Voice 18: ceo agrees or not agree with us because we have been appointed directly by you so that's kind of

[0:57:59] Voice 18: a nuance to think about i

[0:58:02] Trustee Patrick: think follow up to trustee stamford so

[0:58:07] Trustee Stamford: that clarifies things i'm

[0:58:09] Trustee Stamford: really disappointed we can't get rid of that word secretariat because it continues to confuse as

[0:58:14] Trustee Stamford: opposed to a corporate officer which to me is much more clear and is just part of a larger job

[0:58:21] Trustee Stamford: but anyway I still would like to see that one changed in terms of its focus because I think

[0:58:30] Trustee Stamford: there is different ideas of what it could be but I do think how that is determined is more of an

[0:58:40] Trustee Stamford: operational consideration based on the problems that we see or the gaps we see

[0:58:47] Trustee Stamford: one of the specific areas was legal counsel and that brings in a whole other area of possibility

[0:58:56] Trustee Stamford: but i do think it's up to an operational to determine how to resolve the problems that we

[0:59:04] Trustee Stamford: present or the gaps that we present before

[0:59:07] Trustee Patrick: you're done do you have a recommendation that you'd like

[0:59:10] Trustee Patrick: to test in a straw poll in regards to that well

[0:59:17] Trustee Stamford: i did until i found out that you have to use the

[0:59:20] Trustee Stamford: word secretariat so i'm confused

[0:59:22] Trustee Patrick: so i will get back to you on that

[0:59:24] Trustee Patrick: okay um trustee harris you're

[0:59:27] Trustee Patrick: on the on speakers list trustee luckham you're on the speakers list if you could lower your hands

[0:59:31] Trustee Patrick: because we'll be doing polls from time to time uh the next speaker is trustee peterson uh thank

[0:59:40] Voice 5: you chair i did uh submit a um suggested motion but i think that at this point i think uh it's

[0:59:49] Voice 5: It's probably worth holding off and hearing a little bit more.

[0:59:52] Voice 5: I'm already, based on the previous draw poll,

[0:59:56] Voice 5: I think it would adjust how that was written.

[1:00:00] Voice 5: I want to thank the CAO and Director Marler for sort of expanding a little bit on the notion of what that secretary position might be.

[1:00:16] Voice 5: And it seems to me as because it's been so, I guess, poorly understood in a broad way, it might be worth asking, especially if it wouldn't be a huge project, to get some analysis on sort of what the conception from the staff point of view of that role from the governance report would be.

[1:00:44] Voice 5: and compare it to where those, as the CAO was saying,

[1:00:49] Voice 5: where some of those functions are being filled

[1:00:52] Voice 5: within our existing staff structure

[1:00:54] Voice 5: and what bits aren't quite being touched on.

[1:00:57] Voice 5: I think that would really help all of us

[1:00:59] Voice 5: to look at the proposal in a way that was more understandable

[1:01:05] Voice 5: because all these years in, I'm still a little,

[1:01:10] Voice 5: I think I understood more from what the CAO just said

[1:01:14] Voice 5: than I have yet.

[1:01:18] Voice 5: So I'm kind of leaning towards,

[1:01:20] Voice 5: because it's a recommendation in the governance report,

[1:01:24] Voice 5: I haven't been supportive of dropping it completely.

[1:01:34] Voice 5: But I do want to understand it better.

[1:01:36] Voice 5: Anyway, I'm going to leave it there for now

[1:01:38] Voice 5: so I don't ramble on too much.

[1:01:41] Trustee Patrick: All right.

[1:01:42] Trustee Patrick: Thank you very much.

[1:01:44] Trustee Patrick: And the next is Trustee Boland.

[1:01:49] Voice 19: Thank you. I'm with Trustee Peterson in that I think it's not well understood and it would be really helpful to have a short description which says, you know, this new position, whatever we call it, that was proposed, this is how it would work versus what we have in Director Marla's role.

[1:02:15] Voice 19: because I think people don't understand it completely

[1:02:20] Voice 19: and I include myself in that.

[1:02:22] Voice 19: So it would be really helpful to do that if that was possible.

[1:02:25] Voice 19: So I would put it at the bottom of the top priorities.

[1:02:29] Voice 19: But actually, Trustee Evans stole my thunder slightly

[1:02:34] Voice 19: by going ahead with a proposal that we move the election

[1:02:38] Voice 19: of the Executive Committee to the top priorities.

[1:02:42] Voice 19: So that would be my view. Thank you.

[1:02:45] Trustee Patrick: Did you have a straw poll you wish to test on Recommendation 8?

[1:02:49] Trustee Patrick: No one has put a straw poll on the floor yet.

[1:02:52] Trustee Patrick: Trustee Boland, did you have one?

[1:02:55] Voice 19: Well, I think, I believe Kate Louise was thinking about it.

[1:02:58] Voice 19: Mine would be that we get a very short staff report that says what we have is this.

[1:03:06] Voice 19: This is the role.

[1:03:08] Voice 19: This is how it works.

[1:03:09] Voice 19: And then what was proposed is this.

[1:03:12] Voice 19: This is the role.

[1:03:13] Voice 19: This is how it would work.

[1:03:15] Voice 19: And so, you know, I believe that people more knowledgeable than I am could probably do that fairly quickly.

[1:03:23] Voice 19: And so I would put that out there as a piece of work just and bring it to Trust Council in December and just say, this is what we're talking about.

[1:03:33] Voice 19: Because at the moment, I don't think people have a clear idea of what exactly we're talking about.

[1:03:39] Voice 19: thank you i'm sorry one other thing i know we're discussing the recommendations

[1:03:44] Voice 19: and but with respect to trustees dumfries like we can change the language i assume and we can't

[1:03:51] Voice 19: like we're not hard set in cement with respect to the governance review language thank you i would

[1:03:57] Voice 19: suggest director marler yeah

[1:04:01] Voice 18: i just wanted to comment on that um it's fine to do a report on

[1:04:05] Voice 18: on what we have now and how the secretary works or secretary position works uh but we can't

[1:04:10] Voice 18: speculate on what it would look like without understanding what council is looking for

[1:04:17] Voice 19: right gotcha well with respect you have to help us figure out what we're looking for like maybe

[1:04:24] Voice 19: there are options or examples in other councils that you can point us directly to like here's the

[1:04:30] Voice 19: role in i don't know duncan or coquitlin or whatever and this is how it works that would

[1:04:35] Voice 19: would be really helpful because we are floundering with this i think thanks uh

[1:04:41] Trustee Patrick: just from a corporate

[1:04:42] Trustee Patrick: officer standpoint i am now putting the bowen island uh meetings in our weekly uh newsletter

[1:04:49] Trustee Patrick: it's watch a bowen island meeting the corporate officer sits at the table and how the mayor

[1:04:54] Trustee Patrick: interacts as as the chair with the corporate officer through their agenda package so there

[1:04:59] Trustee Patrick: you have a something to look at uh in your spare time um okay next on the list uh trustee harris

[1:05:09] Voice 25: thanks um recommendation eight says secretary to trust council i don't see the word secretariat

[1:05:16] Voice 25: anywhere i really don't understand the reluctance you know i get the impression that people think

[1:05:21] Voice 25: that this is somehow going to destroy the uh the island's trust mandate or something like that um

[1:05:27] Voice 25: Further, I'm very, extremely frustrated by this whole conversation about this recommendation.

[1:05:33] Voice 25: Next term, there's going to be a whole new batch of trustees, and they can rearrange, and most probably will.

[1:05:38] Voice 25: What we say isn't written in stone like the Ten Commandments here with this recommendation.

[1:05:43] Voice 25: This is just something as a basic guideline.

[1:05:46] Voice 25: So, again, next term, trustees will have a different point of view one way or the other

[1:05:53] Voice 25: and possibly want to rearrange this or leave it the same.

[1:05:55] Voice 25: But for us to be spending time like we are now, you know, in my opinion, is completely futile and a waste of time. Thanks.

[1:06:07] Trustee Patrick: Thank you. Trustee Elliott.

[1:06:10] Trustee Patrick: Okay,

[1:06:14] Voice 14: so I would like to suggest a straw poll to move Recommendation 8 to the next column, which would be undertaken by staff as appropriate, with a request that there be an analysis of the function or the current function and framework of executive office services and the Office of Secretary to the Islands Trust.

[1:06:42] Voice 14: before that is advanced as a priority so it gets us information that we need that allows staff to

[1:06:50] Voice 14: develop the understanding of what we have now and what the gaps may be and then that could be brought

[1:06:58] Voice 14: back to executive or governance committee and then or to council to be developed into a priority

[1:07:04] Voice 14: at a future date okay

[1:07:08] Trustee Patrick: i'm going to attempt to rephrase that to request a straw poll the

[1:07:12] Trustee Patrick: The recommendation that we would be conducting a straw poll on would be to move Recommendation 8, Secretary to the Trust Council, to the next section down, which will be undertaken by staff as appropriate.

[1:07:24] Trustee Patrick: With the added request that there be analysis on the corporate secretary that we already have, the corporate secretary office.

[1:07:38] Trustee Patrick: I hope that makes sense to people.

[1:07:41] Trustee Patrick: So we're just doing a straw poll.

[1:07:43] Trustee Patrick: this is trustee evans did you need clarity so

[1:07:47] Voice 9: we've heard from director marlo that um that

[1:07:51] Voice 9: request isn't clear enough because we have to provide so i'm not sure that doing a straw poll

[1:07:57] Voice 9: on something that he said is difficult we

[1:08:00] Trustee Patrick: can always provide more clarity this is just a straw

[1:08:02] Trustee Patrick: poll and is this generally a direction people want to go we of course will have more work so

[1:08:07] Trustee Patrick: we're just doing a straw poll i'm moving recommendation eight into the next section

[1:08:11] Trustee Patrick: to be undertaken by staff as appropriate

[1:08:15] Trustee Patrick: with the added requesting clarity

[1:08:18] Trustee Patrick: about the corporate secretary position we have already.

[1:08:24] Trustee Patrick: Okay, all those in favor of that, raise your hands.

[1:08:30] Trustee Patrick: Okay, that's a strong one.

[1:08:31] Trustee Patrick: So Trustee Elliot, work on that one.

[1:08:35] Trustee Patrick: Okay, who's next on the list?

[1:08:38] Trustee Patrick: Trustee Luckum.

[1:08:39] Trustee Patrick: Yeah,

[1:08:41] Voice 20: thank you, Chair. I struggled with the last straw poll. In fact, I'm struggling all around. That's my dilemma. Because I would like to conduct a straw poll to simply remove that item completely from the list.

[1:09:00] Voice 20: Because as Kate Louise Stanford said earlier on, this is a solution looking for a problem. I'm afraid that it's actually a solution looking for imagined problems that were provided to us in the governance report. And I simply don't believe it's necessary.

[1:09:18] Voice 25: Point of order.

[1:09:21] Voice 20: May I finish?

[1:09:22] Voice 20: There's

[1:09:23] Trustee Patrick: been a point of order called, Trustee Luckham, so Trustee Harris, state your point.

[1:09:29] Trustee Patrick: Using

[1:09:29] Voice 25: the term imagined problems to me is completely out of line. This is ridiculous.

[1:09:37] Voice 20: I'll retract that if I can continue.

[1:09:40] Voice 20: Thank

[1:09:40] Trustee Patrick: you, Trustee Luckin. Please continue.

[1:09:46] Voice 20: Really here, Council, you have to consider any further discussion that we have on this, of which I don't believe we should.

[1:09:54] Voice 20: are you seriously considering adding a significant salary to our budget in the future if you decide

[1:10:03] Voice 20: this is necessary we're talking about a significant senior position for a lot of money and you're

[1:10:09] Voice 20: going to have to fund it and i i don't see that appetite uh that's out there so why spend more

[1:10:16] Voice 20: time on this not necessary thank you thank you i think

[1:10:20] Voice 20: that i have a straw poll remove

[1:10:22] Trustee Patrick: it from the

[1:10:23] Trustee Patrick: list i i did hear you but i think that sort of counters the one we just uh took and would so i'd

[1:10:29] Trustee Patrick: like to right now hold on your straw poll allow that motion to be come forward because it is

[1:10:36] Trustee Patrick: similar and um fair enough come back to it so thank you uh on the i i take a trusty bull and

[1:10:43] Trustee Patrick: you want to be back on the list so we'll we'll note that and so you can put your hand down

[1:10:47] Trustee Patrick: and trustee getty is next this

[1:10:50] Voice 29: is the problem with the discussions that we've had about this

[1:10:53] Voice 29: recommendation eight the governance review is quite specific that it is a separate position

[1:11:00] Voice 29: it is distinct in any of our staff positions it's equal to the cao and it is we haven't been able to

[1:11:09] Voice 29: describe but we can imagine all of the skills that this person would need in terms of legislative

[1:11:15] Voice 29: interpretation and legal opinions on the fly and um it was also it sounded like a party whip kind

[1:11:22] Voice 29: kind of position in terms of getting trustees in line if there was any problem with behavior.

[1:11:29] Voice 29: So it's a description of a position that is completely new and different from anything

[1:11:36] Voice 29: that we've got in the trust. Whenever we talk about it, we go into this whole other thing in

[1:11:44] Voice 29: terms of corporate secretary. And, you know, the, I mean, Director Marler sits beside the chair and

[1:11:52] Voice 29: and offers legal advice, the same as the corporate officer does on Bowen.

[1:11:55] Voice 29: And we confuse and we have this mashup in terms of what it is this recommendation is talking about.

[1:12:05] Voice 29: We think that maybe if it is, in fact, a problem, and we're not even sure of that,

[1:12:12] Voice 29: and that was the discussion that we might have had in terms of, you know, should this go into closed?

[1:12:18] Voice 29: Are we talking about the performance of the function that we already have?

[1:12:23] Voice 29: And it wasn't.

[1:12:25] Voice 29: So if we're not talking about the existing function and whether or not we've got any

[1:12:31] Voice 29: criticisms of that or whether we've got, you know, the corollary to that would be whether

[1:12:36] Voice 29: or not we think that we can add to that and enhance the position, that's operational.

[1:12:42] Voice 29: And that's up to the CAO and the senior staff in terms of the succession planning.

[1:12:48] Voice 29: And they're going to come to us with some sort of a budget proposal if there's going to be any changes in terms of the skill set of whoever is needed when David, unfortunately, decides to retire someday.

[1:13:03] Voice 29: Director Marler, sorry.

[1:13:06] Voice 29: So, you know, we mix this up and both in terms of the language that we use, because we do have another secretariat function and with outside organizations.

[1:13:16] Voice 29: And this recommendation is very, very confusing.

[1:13:21] Voice 29: So I think this particular recommendation, I agree with Director Luckum, or Trustee Luckum, that this particular recommendation needs to be scrapped.

[1:13:35] Voice 29: but there's been all this conversation all of the ideas and all of the

[1:13:41] Voice 29: suggestions that the senior staff are taking very close notice of everything

[1:13:48] Voice 29: that we've been talking about and they have lots of really good ideas and I

[1:13:51] Voice 29: think that we get rid of it from our this recommendation from our priorities

[1:13:59] Voice 29: and leave it with senior staff in terms of what are we going to do and how are

[1:14:04] Voice 29: are we going to handle when director marler decides that he's going to retire because that

[1:14:08] Voice 29: is the position and whether we enhance it or whether we change it but we're not seriously

[1:14:15] Voice 29: even remotely able to look at another 150 000 position right it's not realistic and we don't

[1:14:24] Voice 29: know how that person would function so and we for this to become a priority for the governance

[1:14:29] Voice 29: committee means that we start looking at all of the budget all of the you know the definitions

[1:14:38] Voice 29: all of the and you know i think we've got bigger fish to fry and other things to do i don't want

[1:14:43] Voice 29: this as a priority personally we can do it if you give us that direction but um you know i think that

[1:14:50] Voice 29: we've been muddling around with this for four years and enough frankly all

[1:14:57] Trustee Patrick: right i'll take

[1:14:57] Trustee Patrick: take back what i said to trustee luckham and um we'll do a straw poll on simply uh

[1:15:04] Trustee Patrick: i guess it's removing or it's putting it'd be moving to do take undertake no further work

[1:15:11] Trustee Patrick: um on recommendation eight uh and then that would allow the uh the other motion that's in there

[1:15:17] Trustee Patrick: would be considered if the mover wanted to continue based on you know the straw poll so

[1:15:24] Trustee Patrick: So we're going to conduct a straw poll on doing no further work on Recommendation 8.

[1:15:31] Trustee Patrick: If that is what you're in favor of, raise your hands.

[1:15:39] Trustee Patrick: Oh, okay.

[1:15:40] Trustee Patrick: I'd say that's mixed.

[1:15:42] Trustee Patrick: So, all right.

[1:15:44] Trustee Patrick: Thank you very much.

[1:15:45] Trustee Patrick: So lower your hands and we'll have those motions come forward.

[1:15:49] Trustee Patrick: Trustee Stamper, did you have a question?

[1:15:51] Trustee Patrick: Yeah.

[1:15:52] Trustee Stamford: Again, beating the horse.

[1:15:53] Trustee Stamford: um it i would have been more you know encouraged to say the governance committee does no further

[1:16:02] Trustee Stamford: but that's that it is then sent to senior staff for further recommendations to trust council

[1:16:09] Trustee Stamford: directly i i think it fits better in a more operational scenario than it does governance

[1:16:16] Trustee Stamford: i

[1:16:16] Trustee Patrick: think that's awfully similar to what uh trustee elliott's motion so i think we're okay we'll

[1:16:23] Trustee Patrick: proceed when that motion comes up we'll have that discussion so i think i think we're shaping around

[1:16:27] Trustee Patrick: a discussion so thank thank you trustees i think this this is working believe it or not all right

[1:16:33] Trustee Patrick: i think we're on to trustee peterson uh

[1:16:36] Voice 5: thank you chair i think we're actually uh we are edging

[1:16:39] Voice 5: towards some cohesion here um uh trustee uh elliott's uh recommendation in the straw poll

[1:16:48] Voice 5: aligned, especially the additional part about the analysis and what I just heard from other

[1:16:56] Voice 5: trustees aligned with a motion that I submitted a little bit earlier. I think that before we remove

[1:17:05] Voice 5: Recommendation 8 entirely from consideration, I think it is worth just asking staff to do that

[1:17:14] Voice 5: analysis it needn't be huge it needn't be a giant piece of work but just to bring it back so that

[1:17:21] Voice 5: we can see which roles are already being covered are there roles um in that proposed position um

[1:17:28] Voice 5: that are covered and and i think once we have one stress council has that analysis then i think

[1:17:36] Voice 5: it'll be much simpler um to consider whether we make any action on that or or not um because there

[1:17:47] Voice 5: are a few members uh of trust council and and and on the governance committee they're quite

[1:17:52] Voice 5: passionate about this i am loath to completely discard it before we all understand what what

[1:17:58] Voice 5: the issue is so i'm very much in support of tasking staff to do a little bit of analysis

[1:18:03] Voice 5: analysis, keeping recommendation eight on. I'm fine to move it down into the undertaken

[1:18:10] Voice 5: as appropriate, but that's where I'm sitting at the moment. Thank you.

[1:18:16] Trustee Patrick: To pull back on Trustee Stamford's discussion about beating the secretariat horse,

[1:18:21] Trustee Patrick: I think let's, I hope we can move on to talk about other recommendations and wait till we

[1:18:25] Trustee Patrick: have a motion on the floor, because I think we're debating something that we will be having on the

[1:18:29] Trustee Patrick: floor so trustee fast you're next and i hope you have something other than the recommendation eight

[1:18:35] Trustee Fast: no i'm passing thank you i was a had a hand problem all

[1:18:40] Trustee Patrick: right trustees i'm not seeing we have

[1:18:42] Trustee Patrick: i think two recommendations that have been turned into motions that have been put forward i just

[1:18:48] Trustee Patrick: want to make sure were there any other recommendations that needed to be on on the

[1:18:52] Trustee Patrick: floor alexandra did you have something you have four okay you've received four um okay um

[1:18:59] Trustee Patrick: Are there any other recommendations that trustees want to test or talk about that would be formed

[1:19:04] Trustee Patrick: into recommendations, Trustee Elliott?

[1:19:07] Voice 14: So in light of what the CAO said about the specificity of Recommendation 9 and First

[1:19:14] Voice 14: Nations representation, I do not support having it prioritized because we have already

[1:19:21] Voice 14: asked for a legislative review and this recommendation specifically asked for amendments to the

[1:19:26] Voice 14: Act to allow First Nations representation at our council table.

[1:19:32] Voice 14: So thank you for drawing attention to that.

[1:19:34] Voice 14: I think it is included in our strategic plan, as the CAO referenced, 5.1.2, the commitment

[1:19:41] Voice 14: to clarify opportunities for co-governance with First Nations.

[1:19:45] Voice 14: So I would like to recommend that that be not undertake any further work at this point

[1:19:53] Voice 14: in time.

[1:19:54] Voice 14: I'm

[1:19:55] Trustee Stamford: hearing a straw poll.

[1:20:03] Trustee Patrick: sorry thank you i had my mic off okay we're gonna do a straw poll that there be no further work on

[1:20:10] Trustee Patrick: recommendation nine because it's already covered in the strategic plan is the reason so all those

[1:20:16] Trustee Patrick: in favor of doing no further work on recommendation nine raise your hand wow all right trustee elliott

[1:20:25] Trustee Patrick: work on emotion okay are there any other recommendations that trustee borthwick

[1:20:32] Voice 23: Um, I just have a question. I just wanted to clarify, um, if the, so the, the, uh,

[1:20:40] Voice 23: recommendations that are, um, set to be undertaken by staff as appropriate, um, are they also ranked

[1:20:48] Voice 23: in order of, uh, primacy? Um, cause I know that there is work being undertaken on recommendation

[1:20:55] Voice 23: 15. I just wanted to make sure that it's not being put on the bottom of the pile. I know that work is

[1:21:01] Voice 23: happening i'm just curious as to like how that's

[1:21:03] Voice 23: going to be

[1:21:04] Trustee Patrick: yeah thank you very much uh ceo ron

[1:21:06] Trustee Patrick: thank

[1:21:07] Voice 3: you chair and thank you trustee board for the question i wouldn't say those are necessarily

[1:21:12] Voice 3: ranked in order of of priority and part of the next step would be to engage with the governance

[1:21:17] Voice 3: committee around um if if we had questions around priority and and how we should proceed on any of

[1:21:23] Voice 3: those we can get clarity from governance committee you are correct that recommendation 15 is the work

[1:21:28] Voice 3: on that is already underway. And so we can seek further clarification from governance committee

[1:21:35] Voice 3: if needed. I don't know if Director Marver has anything to add on that, but I wouldn't necessarily

[1:21:39] Voice 3: interpret those as ranked in order of priority for that category.

[1:21:43] Voice 23: Perfect. Thanks very much,

[1:21:45] Voice 23: CAO. That's not entirely clear from how the run-on sentence is, but I figured that was

[1:21:52] Voice 23: probably the case. Thank you.

[1:21:54] Trustee Patrick: I couldn't see how you could be confused. No, I'm just joking.

[1:21:58] Trustee Patrick: This was very complex, and I thank all the trustees.

[1:22:02] Trustee Patrick: I think you've done a marvelous job preparing.

[1:22:04] Trustee Patrick: All right, I know we've got seven minutes before our break,

[1:22:07] Trustee Patrick: but I'm going to be brave, and let's move into the first motion

[1:22:15] Trustee Patrick: or resolution that we've received, if we could proceed with at least

[1:22:18] Trustee Patrick: getting that started and see how we're going to do.

[1:22:27] Trustee Patrick: So the first recommendation, ooh, this is a complex.

[1:22:35] Trustee Patrick: We had to start with a complex one, did we not?

[1:22:41] Trustee Patrick: Yeah, let's start with a different one, because that one is...

[1:22:44] Voice 4: I was just going to say, if I may, this is coming from me.

[1:22:48] Voice 4: This was way early in the discussion.

[1:22:50] Voice 4: Okay, great.

[1:22:50] Voice 4: So let's look at other ones.

[1:22:51] Trustee Patrick: Thank you.

[1:22:52] Trustee Patrick: Okay, so move up one there, Alexandra, or another one.

[1:22:56] Trustee Patrick: No, just let's try another one.

[1:23:13] Trustee Patrick: Sorry, now I'm trying to read them.

[1:23:15] Trustee Patrick: Maybe the break idea was a better idea.

[1:23:22] Trustee Patrick: Why don't we take the one that says Recommendation 1, move up into the Prioritized Section of the Governance Committee Report.

[1:23:30] Trustee Patrick: I think that one is one that we could chew on today.

[1:23:36] Trustee Patrick: So, Trustees, let's look at that one right now before the break, that the Recommendation 1, that's the Election of Trust Council Leadership,

[1:23:45] Trustee Patrick: be moved into the Prioritized Section of the Governance Committee 2022 Recommendation.

[1:23:52] Trustee Patrick: And so that's into request staff to prioritize in order.

[1:23:57] Trustee Patrick: It doesn't put it in there, it just moves it up.

[1:23:59] Trustee Patrick: So I look to, I think that's Trustee Evans.

[1:24:03] Trustee Patrick: Do you wish to make that motion?

[1:24:06] Trustee Patrick: Go ahead.

[1:24:08] Voice 9: I move that recommendation.

[1:24:10] Voice 9: One, move up to the prioritize section of the Governance Committee 2022

[1:24:15] Voice 9: Governance Report Recommendations.

[1:24:17] Trustee Patrick: All right.

[1:24:19] Trustee Patrick: Seconded by Trustee Stamford.

[1:24:22] Trustee Patrick: Any discussion?

[1:24:23] Trustee Patrick: go

[1:24:25] Voice 9: ahead trustee Evans just a quick quick just a quick position as we're coming up to the

[1:24:35] Voice 9: elections I believe that work is already happening on some of this but it's this is really just to

[1:24:43] Voice 9: provide options to the incoming trustees so that they can understand what options are available to

[1:24:49] Voice 9: them from a legal legislative position so that they can make an informed decision when they

[1:24:57] Voice 9: reach this point.

[1:24:59] Voice 1: Trustee Getty?

[1:25:01] Voice 29: We've done quite a bit of work on this, and I don't think it would

[1:25:04] Voice 29: be that difficult to get some advice and recommendations before council, possibly.

[1:25:11] Voice 29: We've got a governance committee meeting in November. We might have something available for

[1:25:15] Voice 29: the december meeting but there are legislative constraints and i think what we'd be recommending

[1:25:21] Voice 29: is what to do that we can augment and value add in terms of the process as opposed to

[1:25:30] Voice 29: we're not going to get any legislative changes done so that would be what i would expect we'd

[1:25:35] Voice 29: be able to offer

[1:25:36] Trustee Patrick: thank you any further discussion trustee elliott so

[1:25:45] Voice 14: thank you for that because i

[1:25:46] Voice 14: I would not have supported this motion if it was to ask for another legislative change.

[1:25:51] Voice 14: There's just no point and no time.

[1:25:54] Voice 14: But if it's to explore options to, what did you say, sort of augment the, but how would that change the process?

[1:26:04] Voice 14: I don't understand what those options are that you've been discussing.

[1:26:09] Voice 14: Trustee Getty?

[1:26:10] Voice 14: Well,

[1:26:11] Voice 29: I think it's figuring out ways of getting more and better information to the new, particularly the new trustees, so that it's not just that meet and greet, chatting over drinks, you know, so that we have some questions that for candidates, like an all candidates meeting kind of thing in terms of what's your position on this and that.

[1:26:36] Voice 29: and you know it could be um maybe getting a little bit of a time lag in terms of getting

[1:26:43] Voice 29: information to people um well ahead of the first couple of meetings um not that everybody knows

[1:26:49] Voice 29: whether or not they're willing to run for a position but um just figuring out ways of

[1:26:55] Voice 29: having us better more information better prepared all

[1:27:02] Trustee Patrick: right any further discussion

[1:27:04] Trustee Patrick: not seeing any all those in favor raise your hands 13 all

[1:27:17] Trustee Patrick: right lower your hands

[1:27:24] Trustee Patrick: all those opposed so that was the 13 to 1 abstentions as well so that carries all right

[1:27:37] Trustee Patrick: we are now two minutes before the break so i think we'll say we'll take a break we'll assess and see

[1:27:42] Trustee Patrick: what we've got over here for motions and we'll proceed after the break all right thank you

[1:27:49] Trustee Patrick: Thank you, trustees. We're now on break for 15 minutes.

[1:43:48] Voice 21: All right,

[1:43:48] Trustee Patrick: trustees, if we can get back to our places, I really want to thank everyone.

[1:43:55] Trustee Patrick: I know this is a very complex issue.

[1:43:58] Trustee Patrick: We've had wonderful, respectful conversations, and I think we're moving forward in a good way.

[1:44:03] Trustee Patrick: So, trustees, over break, thank you for looking at some of the resolutions that were sent in and making them work.

[1:44:09] Trustee Patrick: So, Alexandra, if we can put the next one up.

[1:44:16] Trustee Patrick: Is that you, Trustee Elliott?

[1:44:18] Trustee Patrick: Or which? Okay, so. Okay, Trustee Elliott, proceed with talking.

[1:44:34] Voice 14: So it's simply that recommendation number eight, Secretary to Trust Council be moved to the list of recommendations to be undertaken by staff as appropriate. And then the analysis and review that I had wanted to accompany that was in Trustee Peterson's motion, which is to above it. Thanks.

[1:44:52] Voice 14: So

[1:44:53] Trustee Patrick: you want to do the recommendation eight first.

[1:44:56] Trustee Patrick: So, all right.

[1:44:57] Trustee Patrick: So would you like to proceed with making your, okay.

[1:45:01] Trustee Patrick: So is there, Trustee Elliott just made this recommendation.

[1:45:05] Trustee Patrick: She did read it.

[1:45:06] Trustee Patrick: Is there a second to the, Trustee Peterson has seconded the motion.

[1:45:11] Trustee Patrick: Trustees, there's a motion that recommendation number eight,

[1:45:14] Trustee Patrick: the secretary to the trust council be moved to the list of recommendations

[1:45:18] Trustee Patrick: to be undertaken by staff as appropriate.

[1:45:20] Trustee Patrick: Is there any discussion?

[1:45:26] Trustee Patrick: Not seeing any, I'm going to call the vote.

[1:45:28] Trustee Patrick: All those in favor?

[1:45:36] Voice 18: 10.

[1:45:37] Trustee Patrick: All right.

[1:45:37] Trustee Patrick: Lower your hands.

[1:45:41] Trustee Patrick: All those opposed, raise your hands.

[1:45:47] Voice 18: 3.

[1:45:48] Trustee Patrick: So that's 10 to 3.

[1:45:50] Trustee Patrick: That carries.

[1:45:54] Trustee Patrick: We do.

[1:45:55] Trustee Patrick: There were some abstentions.

[1:45:57] Trustee Patrick: So including the abstentions, Trustee Evans wishes to have her opposition noted.

[1:46:07] Trustee Patrick: Okay.

[1:46:07] Trustee Patrick: Okay, the next resolution, is that Trustee Peterson?

[1:46:12] Trustee Patrick: Or no, who's, is that yours?

[1:46:14] Trustee Patrick: Who's is that?

[1:46:15] Trustee Patrick: Trustee Peterson, can you read your, go ahead with your motion.

[1:46:19] Voice 5: I move that Trust Council request that staff provide analysis of the position of secretary

[1:46:24] Voice 5: as per the 2022 governance report and request for analysis on current roles and gaps needed

[1:46:31] Voice 5: to be filled, including corporate secretary, i.e.

[1:46:36] Voice 5: Bowen.

[1:46:39] Trustee Patrick: Okay.

[1:46:40] Trustee Patrick: And Trustee Evans, you have a question about wording before it's seconded?

[1:46:45] Voice 9: Is it corporate secretary or corporate officer on Bowen?

[1:46:49] Voice 9: It's corporate

[1:46:50] Trustee Patrick: officer on Bowen.

[1:46:51] Trustee Patrick: Oh, officer. Thank you, Scott.

[1:46:55] Trustee Patrick: Nope, down to the next secretary there.

[1:46:57] Trustee Patrick: That one would be officer.

[1:47:02] Trustee Patrick: All right, you're okay with that?

[1:47:04] Trustee Patrick: Absolutely.

[1:47:05] Trustee Patrick: All right, is there a second to this motion?

[1:47:06] Trustee Patrick: Trustee Yates has seconded the motion.

[1:47:08] Trustee Patrick: Is there any discussion?

[1:47:14] Trustee Patrick: Not seeing any, I'm going to call the vote.

[1:47:16] Trustee Patrick: All those in favor, raise your hands.

[1:47:24] Trustee Patrick: Twelve.

[1:47:24] Trustee Patrick: lower your hands any opposed raise your hands two so

[1:47:36] Trustee Patrick: that's twelve to two that carries

[1:47:38] Trustee Patrick: trustees are there any other motions on this section other than we have the big motion at

[1:47:45] Trustee Patrick: the top i'm is there one more words in books sorry trustee evans what were you trying to do

[1:48:01] Trustee Patrick: there can you explain yes

[1:48:05] Voice 9: in the uh second motion uh the wording let me just um flip back and get

[1:48:10] Voice 9: my glasses on. So it says that Trust Council requests staff to prioritize in order the

[1:48:17] Voice 9: following recommendations. I'm proposing that we remove the words in order so that it's not

[1:48:22] Voice 9: prescriptive as to what order these are dealt with, especially if we're moving things up and

[1:48:27] Voice 9: around so we don't have to reorder them and spend time doing that as well.

[1:48:32] Trustee Patrick: I'm going to look to

[1:48:33] Trustee Patrick: staff for advice on that. Director Marler?

[1:48:38] Voice 18: Yeah, if you remove the in order, we don't have

[1:48:42] Voice 18: a prioritization we just have four and it appears to leave it up to staff to

[1:48:47] Voice 18: create the prioritization I think we'd be looking to the political body to tell

[1:48:52] Voice 18: us which ones you would like us to work on first so you could either just

[1:48:56] Voice 18: reorder them or work out some different wording thank

[1:49:01] Voice 29: you trustee Getty did you

[1:49:04] Voice 29: have a question could we amend it to in order as recommended by the Governance

[1:49:09] Voice 29: committee so we have the discussion there with staff director

[1:49:19] Trustee Patrick: marler yeah

[1:49:20] Voice 18: i'm not quite clear

[1:49:21] Voice 18: what the intent is but if you want to just remove any order whatsoever and leave it up to governance

[1:49:27] Voice 18: committee then you might want to change that to request governance committee uh prioritize

[1:49:33] Voice 18: uh the following as it sees fit i'm not sure what the wording would be i don't have to see

[1:49:38] Voice 18: i always got any suggestions trustee

[1:49:41] Voice 9: evans thank you because i've missed that yes so um then change

[1:49:46] Voice 9: change the wording so that trust council requests government governance committee to prioritize the

[1:49:50] Voice 9: following recommendations um so it's the uh just the four that we would wind up in that section

[1:49:56] Voice 9: but we'll leave it up to governance committee to prioritize um it just gives a little bit of

[1:50:00] Voice 9: leeway for the governance committee to um do the work as needed versus having being uh folk being

[1:50:07] Voice 9: being told what they have to focus on um at any given time just

[1:50:16] Trustee Patrick: uh yeah no we're just trying to

[1:50:18] Trustee Patrick: make sure because i think the motion needs to be clear because it is a motion that's not on the

[1:50:22] Trustee Patrick: floor yet so it could be read any way that it wishes to be i'm seeing thumbs up from staff

[1:50:28] Trustee Patrick: um and so i think that's that's our challenges there is no motion so we're amending something

[1:50:36] Trustee Patrick: that doesn't go ahead trustee evans okay

[1:50:39] Voice 9: so i move that um um the word staff be replaced with

[1:50:50] Voice 9: the governance committee no

[1:50:52] Trustee Patrick: again i think it's we have a motion that hasn't been read yet so

[1:50:55] Trustee Patrick: i think that's the opportunity is i'm making changes

[1:50:59] Trustee Patrick: to the motions correct but the there's

[1:51:02] Voice 9: no motion on the floor

[1:51:03] Voice 17: alexandra i think i can help here so uh in the motion that has not been

[1:51:10] Voice 17: put on the floor yet i can go ahead and change that language so that when it is read it is read

[1:51:17] Voice 17: as such okay we

[1:51:18] Voice 17: don't need a motion right now for it i can just do it so right here

[1:51:23] Voice 17: yep

[1:51:24] Trustee Patrick: so we could we can just work that wording right here without a motion

[1:51:28] Trustee Patrick: um and then it could if it's once it's made people could amend it so um this has the motion

[1:51:36] Trustee Patrick: that's up on the on the table now been corrected versus what we've already passed so i think we

[1:51:41] Trustee Patrick: we have moved one up into the other section.

[1:51:44] Trustee Patrick: So is there another motion?

[1:51:48] Trustee Patrick: Okay, if you could hold that Trustee Evans

[1:51:51] Trustee Patrick: until the main motion is brought forward,

[1:51:53] Trustee Patrick: then we can look at the wording of that.

[1:51:55] Trustee Patrick: Okay, so what's, do we have another motion?

[1:52:02] Trustee Patrick: Okay, Trustee Peterson proceed.

[1:52:05] Voice 5: Yeah, so correct me if I'm wrong.

[1:52:07] Voice 5: At this point, the items being considered

[1:52:13] Voice 5: considered in this priority section there's 1 7 and 11 remaining is that correct um I believe

[1:52:27] Voice 3: chair so I think we haven't passed the motion on the next motion was regarding number nine so I

[1:52:32] Voice 3: think number nine is still on that list as well so you're at nine seven eleven and one for that

[1:52:38] Voice 3: top section so

[1:52:41] Voice 5: sure my recommendation is that we sort out which recommendations are going to stay

[1:52:46] Voice 5: in there or get

[1:52:46] Voice 5: moved and then that's

[1:52:48] Trustee Patrick: that's fine I didn't know what we had more Cummings that's all

[1:52:51] Trustee Patrick: All right. So this one's next. And whose motion is that? That's Trustee Elliott.

[1:52:58] Voice 14: So I move that Recommendation 9, First Nations Representation, be moved to the list of no further work to be undertaken in light that the intent is captured in Initiative 5.1.2 in the current strategic plan.

[1:53:16] Voice 14: Sorry for all the bad spelling.

[1:53:18] Trustee Patrick: Are you seconding? Seconded by Trustee Evans. Is there any discussion?

[1:53:22] Trustee Patrick: discussion.

[1:53:28] Trustee Fast: Trustee Pass, did you have discussion? Yes, I was going to ask if somebody could please

[1:53:33] Trustee Fast: read out 5.9.1 or whatever it was, 5.1.2 that was just referred to because I can't see it on

[1:53:43] Trustee Fast: my copy of the strategic plan and I'm a bit confused. All right.

[1:53:50] Trustee Patrick: Yes, I hear your request,

[1:53:52] Trustee Patrick: Trustee Elliott or C.A. O'Brownie?

[1:53:55] Voice 3: Sir, so we're wanting clarification on 5.1.2 in the Strat Plan,

[1:54:00] Voice 3: which reads clarify opportunities for co-governance

[1:54:03] Voice 3: and co-management of the trust area.

[1:54:06] Trustee Fast: All right, Trustee Fast?

[1:54:09] Trustee Fast: Thank you.

[1:54:10] Trustee Fast: I just don't see it on my list.

[1:54:12] Trustee Fast: I'm wondering why I printed off the wrong one.

[1:54:14] Trustee Fast: Thank you.

[1:54:17] Voice 24: All right.

[1:54:18] Trustee Patrick: Any further discussion?

[1:54:21] Trustee Patrick: I'll call the vote then.

[1:54:22] Trustee Patrick: All those in favor, raise your hands.

[1:54:30] Voice 18: all right

[1:54:31] Trustee Patrick: lower your hands any opposed raise your hands that carries none opposed

[1:54:44] Trustee Patrick: all right trustees do we have another motion then that we're looking at are we ready for this one

[1:54:53] Trustee Patrick: trustee i'm sorry yes this one trustee peterson this is your motion are we ready so i guess

[1:54:59] Trustee Patrick: recommendation number nine is removed from that and where is number one and

[1:55:06] Voice 4: number eight is

[1:55:07] Voice 4: to make the number one at that, right?

[1:55:09] Voice 4: Can

[1:55:09] Trustee Fast: we just go to the resolution on the agenda?

[1:55:12] Trustee Patrick: That's true.

[1:55:13] Trustee Patrick: That's true.

[1:55:14] Trustee Patrick: I kind of agree.

[1:55:16] Trustee Patrick: There we go.

[1:55:17] Trustee Patrick: I think that's okay.

[1:55:19] Trustee Patrick: So if there are no other recommended changes,

[1:55:23] Trustee Patrick: we're going to spend some time looking at the wording

[1:55:26] Trustee Patrick: of this very long motion before we make it.

[1:55:28] Trustee Patrick: So take patience.

[1:55:31] Trustee Patrick: Let's proceed with first looking at that section of prioritization.

[1:55:36] Trustee Patrick: we've got the motions removed that were being removed nope yep i am i just said patience

[1:55:52] Voice 29: trustee getty did you have a process are we um making suggestions to amend this for instance

[1:55:58] Voice 29: to amend to remove nine and yes

[1:56:02] Trustee Patrick: just be patient um alexandra is working on a word version you're

[1:56:07] Trustee Patrick: looking at the actual agenda in front of you at the moment uh in just a moment a word document

[1:56:12] Trustee Patrick: will pop up on the screen and we'll have control of the pen so thank you everyone for your patience

[1:56:22] Trustee Patrick: it's these big motions are always a challenge but again i think we're we're going through it

[1:56:28] Trustee Patrick: well here we go thank you very much whoa all right i think you're just gonna if you could

[1:56:44] Trustee Patrick: maybe make the prior section number two they're bigger so i think that's the one we have work to

[1:56:49] Trustee Patrick: do for starters so we had one eleven one and eleven are the only two seven okay there you go

[1:57:05] Trustee Patrick: are the three remaining so i guess the question here now is the priority of them

[1:57:12] Trustee Patrick: but for the order uh of the remaining ones was uh whoa let's start moving oh that's all right

[1:57:23] Trustee Patrick: the priority before was

[1:57:27] Trustee Patrick: 98117

[1:57:28] Trustee Patrick: so now we have 117

[1:57:30] Trustee Patrick: is still in the

[1:57:31] Trustee Patrick: CAO Broney

[1:57:33] Trustee Patrick: thank

[1:57:34] Voice 3: you just to clarify I think the

[1:57:35] Voice 3: previous comment to you from Trustee Evans

[1:57:38] Voice 3: had been suggested that we would be

[1:57:40] Voice 3: taking out the in order of priority

[1:57:41] Voice 3: so the order is less significant and so

[1:57:43] Voice 3: we would be sending the Trust Council

[1:57:45] Voice 3: request governance committee

[1:57:47] Voice 3: to prioritize the following recommendations

[1:57:50] Trustee Patrick: alright so let's put

[1:57:52] Trustee Patrick: put that in there and then see how people feel.

[1:57:54] Trustee Patrick: Then we don't have to worry about it.

[1:57:56] Trustee Patrick: Thank you.

[1:57:58] Trustee Patrick: The trust council request governance committee

[1:58:00] Trustee Patrick: to prioritize the following.

[1:58:07] Trustee Patrick: Excellent.

[1:58:08] Trustee Patrick: Does that satisfy everyone?

[1:58:12] Trustee Patrick: Any other changes that need to be made to the wording here?

[1:58:22] Trustee Patrick: Nope.

[1:58:23] Trustee Patrick: Eight was moved to as, yep.

[1:58:27] Trustee Patrick: Staff to take.

[1:58:31] Trustee Patrick: Yeah, if you could move up a little bit to Alexandra

[1:58:34] Trustee Patrick: so they can see the bottom.

[1:58:37] Trustee Patrick: Trustee Getty.

[1:58:39] Voice 29: Eight then is in the last section, which is we'll be undertaken when prioritized by Trust Council.

[1:58:47] Voice 29: And I thought the discussion was that we wanted it to be undertaken by staff as appropriate.

[1:58:52] Voice 29: So move it up one.

[1:58:55] Trustee Patrick: Ah, thank you for catching that.

[1:59:01] Trustee Patrick: All right.

[1:59:02] Trustee Patrick: Take a look through.

[1:59:05] Trustee Patrick: It's such a big motion, it doesn't even fit on the screen.

[1:59:11] Trustee Patrick: Any other changes to the wording?

[1:59:17] Trustee Patrick: I'm not seeing any other changes.

[1:59:19] Trustee Patrick: if you could scroll to the top so we could see it

[1:59:25] Trustee Patrick: I'd be looking for a trustee to proceed with making this resolution

[1:59:28] Trustee Patrick: oh trustee Evans is going to go for the read

[1:59:32] Trustee Patrick: alright trustee Evans everyone sit back and hold on to your panties

[1:59:36] Trustee Patrick: I

[1:59:37] Voice 9: move that trust council request governance

[1:59:40] Voice 9: committee to prioritize the following recommendations of the 2022

[1:59:44] Voice 9: governance report bullet one recommendation

[1:59:48] Voice 9: Recommendation one, election of the trust council leadership.

[1:59:52] Voice 9: Bullet two, recommendation 11,

[1:59:55] Voice 9: adoption of comprehensive multi-year planning document.

[1:59:58] Voice 9: And bullet three.

[2:00:00] Voice 9: recommendation seven helping trustees fulfill their roles with the

[2:00:04] Voice 9: understanding that bullet one recommendations three committee

[2:00:09] Voice 9: membership recommendation number four committee mandates recommendations five

[2:00:15] Voice 9: roles of the committee's and recommendation six helping trustees

[2:00:20] Voice 9: understand their roles recommendation eight secretary to the Trust Council and

[2:00:27] Voice 9: And, we need an and in there, and remove the previous and, please.

[2:00:36] Voice 9: Recommendation 15, trustee compensation will be undertaken by staff as appropriate.

[2:00:41] Voice 9: And, recommendation 12, communications and engagement.

[2:00:46] Voice 9: Recommendation 13, management alignment with trust counsel, comma, and.

[2:00:51] Voice 9: And recommendation 14, exploiting the potential for synergy

[2:01:07] Voice 9: between Islands Trust Conservancy and Islands Trust

[2:01:10] Voice 9: will be undertaken when prioritized by Trust Council.

[2:01:15] Trustee Patrick: Is there a second to this motion?

[2:01:17] Trustee Patrick: Seconded by Trustee Elliott.

[2:01:18] Trustee Patrick: is there any discussion any discussion trustee yates is that

[2:01:25] Trustee Patrick: word supposed to

[2:01:26] Voice 26: be exploiting

[2:01:26] Voice 26: that can't be right that's not the right word ever

[2:01:33] Voice 18: may that is the wording in the governance report

[2:01:35] Voice 18: there

[2:01:36] Trustee Patrick: you go uh trustee stamford may

[2:01:43] Trustee Stamford: we switch exploit to explore please i

[2:01:46] Trustee Patrick: think we'd have to

[2:01:47] Trustee Patrick: amend the motion did somebody second it who seconded trustee elliott that is the recommendation

[2:01:53] Trustee Patrick: in the report i

[2:01:54] Trustee Stamford: would like to amend the emotion okay simply by changing the word exploiting

[2:02:04] Trustee Stamford: in i didn't see the section or recommendation 14 in recommendation 14 to exploring you think

[2:02:23] Voice 14: before

[2:02:24] Trustee Patrick: i second the request a second i just want to look to staff that's

[2:02:27] Trustee Patrick: ignored is that okay yeah

[2:02:32] Voice 18: it's okay the um sorry recommendation is just containing the language

[2:02:38] Voice 18: out of the um governance report we won't change that's okay okay

[2:02:43] Trustee Patrick: thank you very much is there a

[2:02:45] Trustee Patrick: second to this motion second by trustee yes any discussion uh trustee evans i

[2:02:52] Voice 9: think unfortunately

[2:02:53] Voice 9: by changing the wording in this motion it could confuse um when people are trying to find it in

[2:03:00] Voice 9: the governance report because the governance report says exploiting and we're using the words

[2:03:07] Voice 9: that are in the governance report to identify that section and unfortunately we can't change

[2:03:11] Voice 9: the governance report because that wasn't written by us trustee bolin um

[2:03:19] Voice 19: i don't think we should

[2:03:20] Voice 19: change this i think the word exploiting in that context means that there is synergy which we are

[2:03:28] Voice 19: are not exploiting yet exploring would mean try to set up that synergy so to me the synergy and

[2:03:38] Voice 19: is there and we need to use it more so the word is chosen and appropriate to be honest and i also

[2:03:45] Voice 19: support what trustee evans said so i won't vote in favor of this thanks thank you trustee hunter

[2:03:52] Trustee Patrick: oh okay any other discussion no trustee passed thank

[2:03:59] Trustee Fast: you i'll be voting in favor of this motion

[2:04:01] Trustee Fast: partly because i can hardly bring myself to approve of using the word exploiting

[2:04:08] Trustee Fast: but also because it does clearly say recommendation 14 and uh and i think it would be easy to find

[2:04:16] Trustee Fast: thank you all right

[2:04:18] Voice 29: trusty getty this is one of those magic rabbit holes yes so this is the

[2:04:23] Voice 29: language of the this report and we're moving it down or no it's staying down and if we

[2:04:30] Voice 29: deal with it at some future point then we'll be dealing with the language

[2:04:34] Voice 29: all

[2:04:38] Trustee Patrick: right one any there's i'm going to call the vote all those in favor raise your hands

[2:04:49] Voice 18: three

[2:04:50] Voice 18: you

[2:04:50] Trustee Patrick: lower your hands

[2:04:51] Trustee Patrick: oh there's a fourth one

[2:04:53] Trustee Patrick: I think that popped up at the last

[2:04:56] Trustee Patrick: all those opposed

[2:04:58] Trustee Patrick: raise your hands

[2:04:59] Trustee Patrick: nine opposed

[2:05:06] Voice 18: we have 17 trustees

[2:05:10] Voice 18: 16 sorry 16 trustees

[2:05:12] Voice 18: nine opposed

[2:05:13] Voice 18: four in favor

[2:05:15] Voice 18: so that's one abstained

[2:05:17] Voice 18: sorry two abstained

[2:05:20] Voice 18: so that that fails

[2:05:21] Trustee Patrick: fails

[2:05:22] Voice 18: all right trustees

[2:05:23] Trustee Patrick: I understand what you were trying to do

[2:05:25] Trustee Patrick: I understand the concerns

[2:05:26] Trustee Patrick: with the words but unfortunately the report did what it did so we have the

[2:05:32] Trustee Patrick: main motion back before us is there any further discussion on the main motion

[2:05:35] Trustee Patrick: trustee fast Thank

[2:05:39] Trustee Fast: You chair I just wonder why we're not starting with the

[2:05:44] Trustee Fast: first motion about council try not undertake any further work on and

[2:05:49] Trustee Fast: because we're starting in the middle with the second motion I'm going to

[2:05:56] Trustee Fast: to bring up the first one after we vote, thank you.

[2:06:00] Trustee Patrick: That's correct, the order's just been reversed.

[2:06:04] Trustee Patrick: So we have not forgotten about it.

[2:06:07] Trustee Patrick: Any further discussion?

[2:06:10] Trustee Patrick: I'm going to call the vote then.

[2:06:12] Trustee Patrick: All those in favor, raise your hands.

[2:06:20] Trustee Patrick: 14.

[2:06:22] Trustee Patrick: Lower your hands.

[2:06:27] Trustee Patrick: Anyone opposed?

[2:06:28] Trustee Patrick: Raise your hands.

[2:06:31] Trustee Patrick: Oh, that carries.

[2:06:33] Trustee Patrick: Thank you, trustees.

[2:06:34] Trustee Patrick: There were no opposed.

[2:06:36] Trustee Patrick: opposed. There are 14 in favor. That carries. Thank you, trustees. We do have one additional

[2:06:42] Trustee Patrick: motion. Is that Director Marler?

[2:06:45] Voice 18: Yeah, I just made sure you didn't miss one.

[2:06:48] Trustee Patrick: I did not miss it.

[2:06:49] Trustee Patrick: It was the short one, so we went with the hard work first. Hey, trustees, we have a second motion

[2:06:55] Trustee Patrick: here. Is there someone who wishes to make that motion? Trustee Evans.

[2:07:00] Voice 9: I was getting time for

[2:07:01] Voice 9: Trustee Elliott on that one, but she didn't want to. I move that Trust Council not undertake

[2:07:07] Voice 9: take any further work on the following recommendations of the 2022 governance report

[2:07:11] Voice 9: recommendation number two number of committees and committee mandates recommendation 10 provincial

[2:07:17] Voice 9: representation and recommend and recommendation nine first nations representation period all right

[2:07:26] Trustee Patrick: is there a second to this motion trustee hunter is there any discussion trustee fast oh no any

[2:07:33] Trustee Patrick: Any discussion?

[2:07:36] Trustee Patrick: Not, I will call the vote.

[2:07:37] Trustee Patrick: All those in favor, raise your hands.

[2:07:45] Voice 18: 14.

[2:07:46] Trustee Patrick: Lower your hands.

[2:07:48] Trustee Patrick: I think there was a 15th that got up there.

[2:07:52] Trustee Patrick: Any opposed?

[2:07:57] Trustee Patrick: None opposed.

[2:07:58] Trustee Patrick: So that carries, 15 in favor.

[2:08:00] Trustee Patrick: Thank you, trustees.

[2:08:01] Trustee Patrick: That was incredible to see unanimous votes here.

[2:08:04] Trustee Patrick: That was something to be celebrated.

[2:08:07] Trustee Patrick: Trustee Getty has a smile on her face.

[2:08:09] Trustee Patrick: Committee has direction.

[2:08:11] Trustee Patrick: direction. Trustees, that was a tremendous amount of work, and I'm so glad we went through it.

[2:08:19] Trustee Patrick: With that, we're going to proceed on, and I wanted to thank Director Marler for his section

[2:08:26] Trustee Patrick: of the reports, and we now have a new director at the podium, Director Mobbs,

[2:08:33] Trustee Patrick: Financial and Employee Services. We have consent items here, even if we consent to the

[2:08:41] Trustee Patrick: the employee services report, we'll give the director time to talk to that or have questions

[2:08:46] Trustee Patrick: on it. So through general consent, can we adopt the recommendations as presented in 17.2.4

[2:08:53] Trustee Patrick: through 17.2.6? That's yes. So thank you. Oops, no. Do you want to pull any of those?

[2:09:04] Trustee Patrick: It's two, four, five, and six, the three items in that first section. Are there any reports there

[2:09:10] Trustee Patrick: that someone wishes to sorry i'm

[2:09:12] Voice 9: sorry which where are we i thought we're on 17 17 1 17

[2:09:18] Trustee Patrick: well i'm sorry

[2:09:19] Trustee Patrick: my notes are are upside down and backwards where did they go up there so anyway okay 17.1 i'm sorry

[2:09:30] Trustee Patrick: i'm sorry i'm sorry why is it that is unusual sorry i've got the right section it just somehow

[2:09:37] Trustee Patrick: Somehow the numbering got off in my annotated schedule, working from a different one.

[2:09:42] Trustee Patrick: So 17.1.1, 1.2, and 1.3.

[2:09:48] Trustee Patrick: Same reports, just had wrong numbers in my annotated one.

[2:09:52] Trustee Patrick: Is there any of those reports anyone wishes to pull?

[2:09:54] Trustee Patrick: Otherwise, through general consent, can we approve 17.1.1 through 1.3?

[2:09:59] Trustee Patrick: Trustee Evans.

[2:10:01] Voice 9: Just have a question on 17.1.3.

[2:10:04] Trustee Patrick: Okay, so we'll remove 17.1.3.

[2:10:09] Trustee Patrick: Yes, but through general consent, you can approve that.

[2:10:15] Trustee Patrick: Through general consent, you can approve a request for decision.

[2:10:19] Trustee Patrick: It's the recommendations as presented.

[2:10:24] Trustee Patrick: Okay.

[2:10:24] Trustee Patrick: Trustee Hunter, did you have a report you wanted to?

[2:10:28] Voice 6: No, I just thought that 1.2 was a request for decision.

[2:10:32] Trustee Patrick: It is, but we can do it through general consent.

[2:10:35] Trustee Patrick: This is administrative.

[2:10:35] Trustee Patrick: All right. Through general consent, can we approve 17.1.1 and 17.1.2 to adopt the recommendations as presented? Yes. All right. Thank you, trustees. So I'm going to first start with welcoming Director Mobs. We'll welcome you to your report. Any questions? And then we have 17.1.3. Over to you.

[2:11:05] Voice 8: Thanks, Chair.

[2:11:06] Voice 8: So nothing to add to my director's report.

[2:11:08] Voice 8: I'm happy to respond to the questions on the SOFA report.

[2:11:11] Voice 8: Any questions

[2:11:12] Voice 26: for the director?

[2:11:13] Voice 26: Trustee Yates.

[2:11:15] Voice 26: Thank you, as always, Director Mobs, for these very clear reports.

[2:11:19] Voice 26: I just had a question, page 330 in the report.

[2:11:26] Voice 26: Under trust area services, the last...

[2:11:32] Voice 26: Sorry, state your point.

[2:11:34] Voice 9: We've already addressed this.

[2:11:37] Trustee Patrick: I said at the beginning that we welcomed questions on the report.

[2:11:41] Trustee Patrick: So proceed, Trustee Yates.

[2:11:44] Voice 26: I just had a question.

[2:11:46] Voice 26: The last dash under the second bullet under council services,

[2:11:52] Voice 26: secretariat services programming planned for later in the fiscal year.

[2:11:57] Voice 26: And just wonder how that fits with the decision we made in the governance report.

[2:12:02] Voice 26: report?

[2:12:06] Voice 8: I'd look to Director Frater to respond to that question. I believe this has funding in the

[2:12:12] Voice 8: current year budget, and so it's an activity that's planned to be undertaken, but Director

[2:12:16] Voice 8: Frater may have other insights.

[2:12:19] Voice 16: This is referring to the secretariat function that Trust Council

[2:12:22] Voice 16: provides to external coordination groups. So this would be like Howe Sound Forum, Bain Sound Forum,

[2:12:27] Voice 16: etc.

[2:12:31] Trustee Patrick: Yes, language. And are there any other questions? Trustee Evans?

[2:12:46] Voice 9: Sorry, bear with me.

[2:12:47] Voice 9: I'm trying to find the page that I have the question on.

[2:12:54] Voice 9: Here we go.

[2:12:55] Voice 9: Page 347, the schedule of payments to suppliers.

[2:12:59] Voice 9: I was just curious if you could, no, yeah, 1713.

[2:13:29] Trustee Patrick: It's getting late in the meeting buttons here.

[2:13:31] Trustee Patrick: All right.

[2:13:32] Trustee Patrick: So now we're on 17.1.3, the statement of financial information services,

[2:13:37] Trustee Patrick: request for decision on page 339.

[2:13:39] Trustee Patrick: Trustee Evans, your question.

[2:13:41] Voice 9: Thank you.

[2:13:42] Voice 9: you um so on page 347 i was just wondering if you could um let me know what the numbered um

[2:13:50] Voice 9: supplier supplies uh blackman support for 237 000 and um and and this is just because i don't know

[2:14:04] Voice 9: there's two minister of finance um line items one for 1.3 million and then the king's printer

[2:14:12] Voice 9: renter. Could you just explain what those services are, just because I couldn't figure them out?

[2:14:21] Voice 8: Certainly. So these have been questions that have been asked in prior terms as well,

[2:14:26] Voice 8: or in prior years when this report comes forward. So we do actually include a separate page that

[2:14:32] Voice 8: talks about the types of vendor services that are provided from each of those vendors. So page 349

[2:14:37] Voice 8: of the agenda package, shows that same schedule of payments to vendors, and then outlines what

[2:14:44] Voice 8: those costs are for. So certainly I can read those for you now, or you can reference them

[2:14:50] Voice 8: on your own.

[2:14:54] Voice 9: Christy Evans? Yeah, so it says for Blackman support, it says technical support

[2:14:59] Voice 9: and computer hardware. I was just not quite sure exactly is this, because I know we have an IT

[2:15:09] Voice 9: services department. So I just wasn't sure how this external cost was factoring in.

[2:15:15] Voice 8: Yeah, so our tech support team provides sort of higher level tech support than we have in-house

[2:15:22] Voice 8: with our staff. When we undertake specific technological projects that are significant

[2:15:28] Voice 8: in nature, you know, replacing servers, for example, they'll often assist with that

[2:15:32] Voice 8: transition and installation of those new pieces of infrastructure. And so that

[2:15:39] Voice 8: tech support budget includes that day-to-day support as well as the project support.

[2:15:45] Voice 8: Director Marlowe may have supplementary comments. Nothing to add.

[2:15:53] Trustee Patrick: Any other questions?

[2:15:56] Trustee Patrick: Trustee Biddy?

[2:15:59] Voice 29: I think it's in this section, but I can't actually find it.

[2:16:02] Voice 29: You had listed the work that you were doing in terms of procuring consultants

[2:16:09] Voice 29: and organizing contracts with different people.

[2:16:14] Voice 29: I believe it's in this report.

[2:16:16] Voice 29: As I say, I can't find it right now.

[2:16:18] Voice 29: Is this the appropriate place for this question?

[2:16:23] Voice 8: So that information's in my director's report.

[2:16:25] Voice 8: So my team is responsible for assisting with procurement

[2:16:28] Voice 8: and contract administration for the organization.

[2:16:30] Voice 8: And so we speak to some items there.

[2:16:32] Voice 8: That might be where you saw it.

[2:16:34] Voice 8: I'm happy to field questions on that

[2:16:36] Voice 8: if the chair's all right with it,

[2:16:37] Voice 8: despite the fact that we're past that report.

[2:16:40] Voice 29: If I may then, we had budgeted for hiring a consultant

[2:16:44] Voice 29: for the compensation review and I didn't see that in the list of upcoming contracts and I'm just

[2:16:53] Voice 29: wondering if I know that this is the heaviest workload for you at the time and whether or not

[2:16:58] Voice 29: there's time for that but I my preference would be to get it in as soon as possible sooner rather

[2:17:03] Voice 29: than later so that if we've got any issues we can get it done through this council

[2:17:09] Voice 8: yes so my

[2:17:11] Voice 8: My director's report generally speaks to procurement processes that we've completed at the writing of the report.

[2:17:17] Voice 8: So that one, as you know, is not completed.

[2:17:18] Voice 8: We do have an RFP in draft for that work.

[2:17:22] Voice 8: So that will be circulated for the public shortly.

[2:17:25] Voice 8: We intend to spend the budget for that work this fiscal year as planned.

[2:17:31] Trustee Patrick: All right.

[2:17:32] Trustee Patrick: Any further questions on the statement of financial information services?

[2:17:36] Trustee Patrick: Sorry to

[2:17:39] Voice 9: come back to this one with the Blackman support for nearly $40,000. I'm assuming that's for a full year. I'm just wondering, is there any part of that that we can move internally?

[2:17:58] Voice 9: internally, or is this work primarily related to software that we have to have so much support

[2:18:06] Voice 9: from? And I'm just wondering if there's any way that we can look at reducing that amount, because

[2:18:12] Voice 9: 240,000 a year is quite a bit of money. So I'm just wondering if there's, and I'm sure that this

[2:18:19] Voice 9: is looked at by you guys a lot, and I apologize for asking the question. I'm just curious.

[2:18:23] Voice 9: Yes.

[2:18:26] Voice 8: So, Director Marlowe is probably best placed to respond to that.

[2:18:29] Voice 8: I will say when we have vacancies in the information services team, we do tend to lean on our tech support more heavily.

[2:18:35] Voice 8: And so you'll see higher costs for them in those years offset by underspending in salaries.

[2:18:41] Voice 8: And if we have a year of high project costs, replacements of servers or new laptops that need to be refreshed and reimagined, we'll see costs rise as well.

[2:18:50] Voice 8: in terms of whether or not there's ways to reduce that budget we are about to enter

[2:18:54] Voice 8: the budget cycle and have conversations around budget amounts you'll see numbers for the first

[2:19:00] Voice 8: time in december and there will be some explanation as to why costs are maybe increasing or what costs

[2:19:07] Voice 8: are supporting so there'll be opportunity to have those conversations then but if there's anything

[2:19:11] Voice 8: director marler wants to add now in terms of how we could reduce that i'd look to him yeah i don't

[2:19:16] Voice 18: have a lot to add only the number up there for this year is mostly project related there is some

[2:19:22] Voice 18: for additional support but it's mostly to do with some major projects we have this year

[2:19:31] Trustee Patrick: any further questions on the statement of financial information if not can we approve

[2:19:38] Trustee Patrick: the recommendation through general consent thank you trustees now we'll move on to section 17.2

[2:19:48] Trustee Patrick: uh this is a rfds we have 17.2.1 the project proposal cost of processing planning applications

[2:19:57] Trustee Patrick: trust council request for decision this is on page 350 of your agenda director

[2:20:07] Trustee Patrick: moms uh

[2:20:11] Voice 8: thanks chair so i feel like we did dabble in this topic a little bit um in the planning

[2:20:15] Voice 8: services section of the agenda, but it's now here for you to consider officially rather than

[2:20:20] Voice 8: unofficially. Financial Planning Committee is recommending that Trust Council request staff

[2:20:25] Voice 8: to prepare a proposed project plan for assessing the full cost of processing planning applications.

[2:20:30] Voice 8: The last time this work was undertaken was in 2019, and I think at the time there was a hope

[2:20:36] Voice 8: that we would see a closing of the gap between how much revenue we bring in from application fees and

[2:20:41] Voice 8: and how much we're spending to process those applications, but we haven't actually seen that

[2:20:45] Voice 8: transpire. There's a few possible reasons. First, there's a question that's been raised as to

[2:20:51] Voice 8: whether or not the previous exercise appropriately considered the 25% benefit rate that we pay to the

[2:20:57] Voice 8: public service agency over and above staff wages. We also saw local trust committees adopt fees

[2:21:04] Voice 8: bylaws at 80% of the estimated cost previously, which of course also limits our ability to fully

[2:21:10] Voice 8: recover those costs. The fees bylaws have an automatic 2% increase annually to account for

[2:21:16] Voice 8: inflation. But of course, the last number of years, we've seen inflation at much higher

[2:21:20] Voice 8: percentages than 2%. And so that's also widening the gap. We've also invested in new infrastructure.

[2:21:26] Voice 8: So the CityView software has a hefty price tag, and that's a dedicated software for processing

[2:21:32] Voice 8: planning applications. So it's not without merit that we might want to revisit this work.

[2:21:36] Voice 8: financial planning committee is asking the work be undertaken by them the

[2:21:40] Voice 8: previous exercise was undertaken by the regional planning committee it's not

[2:21:44] Voice 8: outside of the realm of FPC's Terms of Reference to take on this work because

[2:21:50] Voice 8: the Terms of Reference to indicate that they will assess and monitor revenue

[2:21:53] Voice 8: generating practices and of course fees are a revenue source for us so I'll

[2:21:58] Voice 8: leave it there have to take questions if there are any I

[2:22:02] Trustee Patrick: had lost my pen again

[2:22:03] Trustee Patrick: end. That was my frantic search here. Trustee Getty. Do you want to go? Trustee

[2:22:18] Voice 14: Elliott.

[2:22:21] Voice 14: So just looking at this report, the implications of recommendation, organizational implications

[2:22:26] Voice 14: do concern me. So the wording there is planning staff and financial staff time will need to be

[2:22:34] Voice 14: redirected from core work to undertake this initiative so can we understand a little bit

[2:22:40] Voice 14: more what are the implications of that um what kind of core work are we looking to reevaluate

[2:22:47] Voice 14: and how would that be prioritized thanks uh

[2:22:53] Voice 29: trustee getty you had a so to supplement that

[2:22:56] Voice 29: um the next line is though development of a project plan will be much less resource in this

[2:23:03] Voice 29: intensive. So I'm wondering if there is a distinction there in terms of what the distinction

[2:23:10] Voice 29: is. Thank you.

[2:23:13] Voice 8: Thanks for the question. So the distinction is, you know, financial planning

[2:23:18] Voice 8: committee is recommending that staff be asked to develop the plan, which is different to implementing

[2:23:23] Voice 8: the plan. So the development of the plan itself will be a lot less resource intensive than actually

[2:23:29] Voice 8: implementing the plan. Developing the plan is just thinking about, you know, what costs will be

[2:23:33] Voice 8: assess do we have the data to properly include if not how will we go about gathering it and just

[2:23:38] Voice 8: sort of doing the upfront thinking about the methodology that we would apply in order to action

[2:23:43] Voice 8: a sound analysis thinking about timelines those sorts of things the typical things that you would

[2:23:48] Voice 8: see in a project charter and then the implementation of that is what would take up a lot more time and

[2:23:53] Voice 8: and would touch on you know all planning staff to be tracking time if we're going down that route

[2:23:57] Voice 8: and then more time to actually assess the data that's collected so that that's the piece that

[2:24:03] Voice 8: would more significantly displace other priorities from my perspective the initial drafting of a

[2:24:09] Voice 8: project plan is it's much less resource intensive it would probably be director Cermak and myself

[2:24:14] Voice 8: putting in some time for that perhaps with some assistance from the regional planning managers

[2:24:19] Voice 8: but that's the distinction hopefully that's helpful I can clarify further if needed.

[2:24:26] Voice 8: trustee getty did

[2:24:27] Trustee Patrick: you have further question or was that your question trustee getty did you that

[2:24:34] Trustee Patrick: was your question okay trustee evans um

[2:24:39] Voice 9: again this wouldn't be a trust council without me bringing up

[2:24:42] Voice 9: the corporate planning process um we've had a lot of new work and um new initiations brought

[2:24:52] Voice 9: forward through this trust council this would be yet another one um until we get the process

[2:24:58] Voice 9: in place so we can take a look at the current strategic plan the amount of work that we've

[2:25:03] Voice 9: currently got loaded in there and have staff come back with the amount of resources available to

[2:25:08] Voice 9: undertake new work and exactly how those impacts would apply and whether or not the um the

[2:25:16] Voice 9: priorities in the strategic plan need to be realigned um especially when something is being

[2:25:22] Voice 9: identified as um chance of uh an impact we need to proceed with caution we keep sending staff off on

[2:25:34] Voice 9: on you know good work to do but we have to give them time to complete the work they've already

[2:25:41] Voice 9: got on their plate otherwise we never get anything finished if this um motion is just to

[2:25:50] Voice 9: to come up with the project plan and not the implementation.

[2:25:54] Voice 9: That may be a good way forward,

[2:25:57] Voice 9: and then we can take a look at how it impacts all the rest of the work

[2:26:01] Voice 9: that we've got handed over to them already.

[2:26:04] Voice 9: But I want

[2:26:05] Voice 9: to caution actually approving doing the project as well at this point.

[2:26:13] Trustee Patrick: CAO Brunny?

[2:26:15] Voice 3: Thank you, Chair.

[2:26:16] Voice 3: If I could just build on that point from Trustee Evans,

[2:26:18] Voice 3: I do think that that is an important consideration, and I flagged in my comments on this RFT that well, Director Bobson has acknowledged it wouldn't be a significant amount of work to develop the project plan.

[2:26:31] Voice 3: I can tell you neither she nor Director Czerbeck have a ton of spare time, but I think a good operating principle when you're making decisions around these things is, yes, have us do the upfront work in the project plan.

[2:26:46] Voice 3: if you would consider that this piece of work is likely to take priority over something else

[2:26:54] Voice 3: that you already have in the strategic plan. And so that's a bit of the, and I know it's hard to

[2:26:58] Voice 3: do that full assessment without seeing the project plan. But I think, as I said in my comments in the

[2:27:03] Voice 3: RFD, if we were to proceed with this, it would need to take priority and likely bump something

[2:27:09] Voice 3: else off your list of priorities in the strategic plan. And so I think part of the assessment for

[2:27:14] Voice 3: you is would you would you rank this as more important than what's in your strategic plan

[2:27:18] Voice 3: if so then the direction to develop the project plan would make sense but if um if when you look

[2:27:24] Voice 3: at the strategic plan priorities you don't see this as a higher priority then you may want to

[2:27:28] Voice 3: consider whether or not this should proceed thank you thank

[2:27:32] Voice 19: you trustee boland uh thanks i have a

[2:27:37] Voice 19: number of thoughts about this first of all what is the role of the software city view for applications

[2:27:44] Voice 19: applications and the new time tracking software because i believe city view would have had to have

[2:27:50] Voice 19: work processes designed and built into it so the steps in the processing are there and the time

[2:27:59] Voice 19: tracking software is will come along and what would really be helpful is to see a kind of range

[2:28:06] Voice 19: of values i.e the benefit i mean we could do all of this and recover another hundred thousand a

[2:28:13] Voice 19: year and to me it wouldn't necessarily be worthwhile um oh we could just pick a number

[2:28:21] Voice 19: and add 30 percent to all the um all the current application fees just to say okay guys it's got

[2:28:30] Voice 19: to cost more and we need more money um so i think a very high level you know benefit uh cost benefit

[2:28:39] Voice 19: analysis would be helpful. And, you know, maybe a suggestion, add 40%, 30% to the current cost to

[2:28:47] Voice 19: catch up with. I noticed that the cost of living increase hasn't kept pace with probably staff

[2:28:53] Voice 19: salary increases. So we could just do that. And the last thing would be, I think, the old report

[2:29:02] Voice 19: from 2019 if that could be shared so i don't think we should go ahead with this as it is

[2:29:10] Voice 19: but maybe with a little more information we could either say well yes we definitely need to do this

[2:29:16] Voice 19: it'll make a huge difference to our um you know funding or you know we can do it with the stroke

[2:29:23] Voice 19: of a pen by adding an appropriate percentage or you know let's look at the last report and see

[2:29:30] Voice 19: see that there's you know very little to be gained so i would like a little more information but not

[2:29:36] Voice 19: to just you know get rid of it completely and and i'd ask um you know director cermak or or um ceo

[2:29:46] Voice 19: brony to speak to you like the the city view up you know surely there's something in there that

[2:29:52] Voice 19: could be used to just gauge this a bit better thank you

[2:29:57] Trustee Patrick: director cermak

[2:29:59] Trustee Patrick: Thank you.

[2:30:00] Voice 1: Thank you, Chair. The CityView software, as Trustee Boland mentioned, it does a really great job of mapping out the processes for each individual application, what needs to happen when, who needs to do it in the next piece of the process.

[2:30:14] Voice 1: And it also, in regards to time collection, it notes when the application started and when the application stops.

[2:30:22] Voice 1: But what it does not do is sort of, you don't punch in and punch out of it to track staff time. And I think Trustee Boland made that distinction.

[2:30:30] Voice 1: So that's what it can and cannot do.

[2:30:33] Trustee Patrick: Thank you.

[2:30:34] Trustee Patrick: Trustee Faust.

[2:30:37] Trustee Fast: Thank you, Chair.

[2:30:39] Trustee Fast: As Chair of the Financial Planning Committee,

[2:30:42] Trustee Fast: I just want to thank committee members who brought this to Trust Council

[2:30:47] Trustee Fast: for your input.

[2:30:49] Trustee Fast: And I'm just wanting to point out this is not a new project.

[2:30:55] Trustee Fast: It was actually proposed in a previous term.

[2:30:58] Trustee Fast: I'm not even sure if it was the previous or two previous terms ago when the question was raised,

[2:31:06] Trustee Fast: are taxpayers subsidizing development in the Islands Trust area? Because we do have a policy

[2:31:14] Trustee Fast: that says 100% of cost will be that development pays for development. And yet, you'll see in the

[2:31:24] Trustee Fast: the CAO comments less than 20% of the estimated planning time costs are recovered. So as the

[2:31:31] Trustee Fast: speaking now as the chair of the financial planning committee, I think we are doing our

[2:31:39] Trustee Fast: duty as by our terms of reference in bringing this to you concerned with revenue generating

[2:31:47] Trustee Fast: the line in our plan says assessing and monitoring revenue generating control practices and thinking

[2:31:54] Trustee Fast: about the budget and taxpayers in the Islands Trust area this is only a

[2:32:00] Trustee Fast: request a first step for a plan what would be involved in deciding whether

[2:32:10] Trustee Fast: and that will come back to Trust Council so I acknowledge the thinking about all

[2:32:19] Trustee Fast: the what might be there but first step is to get the information what would be

[2:32:23] Trustee Fast: involved and that could come to us in terms of a plan trust council votes in favor on this thank you

[2:32:30] Trustee Fast: thank you trustee yates thank

[2:32:35] Voice 26: you um two questions here um the recommendation is that the work be

[2:32:41] Voice 26: assigned to the financial planning committee but that doesn't include the costs of the work that

[2:32:48] Voice 26: we know Director Mobbs and Director Cermak would have to do, because really, the work

[2:32:56] Voice 26: could be assigned to FPC, but the work that has to be done for any results has to be done

[2:33:03] Voice 26: by staff, and that does take away from other priorities.

[2:33:07] Voice 26: So I'm concerned about that.

[2:33:09] Voice 26: And my second comment relates, kind of following up on what Trustee Boland said, is we know

[2:33:16] Voice 26: we need to do this work because we are not getting good cost recovery on planning. We're getting

[2:33:22] Voice 26: really poor. 20% is terrible. The fact that the taxpayers are subsidizing development.

[2:33:29] Voice 26: So I'm more in the lines of looking at what other local governments might be doing, although it's

[2:33:36] Voice 26: not the same as other local governments because we don't depend on growth and financing from

[2:33:43] Voice 26: development what can we do more in line with other local governments that would make it

[2:33:50] Voice 26: that we get better cost recovery for development without maybe doing this big project

[2:34:00] Trustee Patrick: all right trustee getty

[2:34:02] Voice 29: i'm really interested in getting more information on this and i would

[2:34:07] Voice 29: consider it a priority but i'm mindful of the cao's comments that it's this type of project

[2:34:14] Voice 29: has not been included in the strategic plan.

[2:34:17] Voice 29: And I don't know what I would be bumping in terms of other things

[2:34:21] Voice 29: that I would also consider to be as important.

[2:34:24] Voice 29: And one of the alternatives, or none of the alternatives

[2:34:28] Voice 29: that are listed on page 352 indicate that we,

[2:34:35] Voice 29: and I don't know, I don't have a sense of when we're having

[2:34:38] Voice 29: our next strategic planning session,

[2:34:40] Voice 29: but I would like to have this conversation in terms of whether or not we

[2:34:45] Voice 29: commit staff to do more work on this in the context of strategic planning so is

[2:34:51] Voice 29: is there a way of recommending that and I would assume that be some sort of a

[2:34:57] Voice 29: backup report even if it's sort of back of the napkin rough figures in terms of

[2:35:02] Voice 29: what we need to accomplish and what it would cost if we're considering it for

[2:35:06] Voice 29: part of a strategic planning exercise but can we just bump it over to that sort of a process

[2:35:13] Voice 29: instead of committing staff to actually come up with a project plan and implementation or just

[2:35:20] Voice 29: a project plan which seems to be the options that we've got now see you sure

[2:35:30] Voice 3: i think i mean you can

[2:35:31] Voice 3: ask for maybe something that is a little more of a preliminary briefing if that would help you

[2:35:37] Voice 3: determine whether or not you wanted to proceed to a full project plan and that may just be a con

[2:35:41] Voice 3: that may be a piece of work to engage in with the fpc um that is going to be a little and that would

[2:35:48] Voice 3: surface some of i think we've heard comments around some of the pre the 2019 report if that's

[2:35:52] Voice 3: what you're looking for is just a bit more of a preliminary assessment um of the scope and impact

[2:35:58] Voice 3: that would probably less work but i'd invite director mobs and or director sir mac to comment

[2:36:03] Voice 3: on how much more or less work that approach might be

[2:36:07] Voice 3: as to oppose to the project plan.

[2:36:14] Trustee Patrick: Trustee Evans.

[2:36:18] Voice 9: So I've been hearing a lot of different suggestions around the table.

[2:36:23] Voice 9: One of them might be for financial planning committee

[2:36:26] Voice 9: in cooperation with Director Mobbs.

[2:36:30] Voice 9: I've heard that the 2% per annum increase is not sufficient,

[2:36:34] Voice 9: that the inflation has been higher than that over the previous years.

[2:36:38] Voice 9: it could be a simple conversation at a financial planning committee with director mobs to come up

[2:36:45] Voice 9: with a different percentage increase over the over the next coming years until we have space

[2:36:51] Voice 9: on the strategic plan to deal with this it could be that you say that it's going to be a five

[2:36:56] Voice 9: percent increase instead of a two percent increase year over year for the next while or you know have

[2:37:01] Voice 9: that conversation um to to come up with that and then when we are able to put this on the strategic

[2:37:08] Voice 9: plan to deal with and fully fund a project then we move ahead with that but right now i would be

[2:37:15] Voice 9: reluctant to add this work in especially if that means that we are going to have to

[2:37:21] Voice 9: knock something off the strategic plan without understanding what that's going to look like

[2:37:25] Voice 9: um so again i will caution moving ahead right now i would suggest um financial planning maybe

[2:37:32] Voice 9: have a different conversation and see what's available outside of a full project all right

[2:37:39] Trustee Patrick: i'm going to go with trustee boland and i hope someone feels her recommendation is forming so

[2:37:44] Trustee Patrick: trustee boland uh

[2:37:46] Voice 19: could we do a straw poll on that which is that financial planning committee is

[2:37:52] Voice 19: is asked to return to Trust Council with a recommended increase in the application fees.

[2:37:59] Voice 19: And we just talk it through with the help of financial staff and look at the, you know,

[2:38:07] Voice 19: the increase in all the, you know, costs that go into that or, you know, do a range of scenarios

[2:38:14] Voice 19: and say we could recover 200,000 if we did this and come back with a recommendation.

[2:38:20] Voice 19: I don't think this warrants the amount of work that it would entail but in x years time when we

[2:38:29] Voice 19: have the time tracking etc in place it might be easy to just generate a report at the push of a

[2:38:37] Voice 19: button at the moment I don't think the tools are in place to do it easily so basing it on an analysis

[2:38:45] Voice 19: of the time required is not going to be easy but it might be easy just to say you know in the

[2:38:53] Voice 19: interests of you know in the light of the economic situation we all find ourselves in

[2:38:58] Voice 19: we are going to increase the fees by x thank you could we do a straw poll thanks yes

[2:39:05] Trustee Patrick: but i think

[2:39:06] Trustee Patrick: we need clarity on that that to me sounded like the analysis um i'm wondering if another option

[2:39:12] Trustee Patrick: is that we just return it to financial planning committee who has heard this discussion to

[2:39:16] Trustee Patrick: noodle a bit more and then bring it back um i think i think i'm hearing generally there's a

[2:39:23] Trustee Patrick: desire there is an interest but we don't have enough information before us to make that decision

[2:39:28] Trustee Patrick: would that be a preference i guess that's the straw poll would there be a preference to return

[2:39:33] Trustee Patrick: this back to financial planning for more work

[2:39:35] Voice 19: yeah i think that's a good idea it's uh we we

[2:39:39] Voice 19: we don't have enough information and maybe financial planning can come up

[2:39:43] Voice 19: with a different scenario. Thanks.

[2:39:46] Trustee Patrick: Trustees. I think we would need a resolution. I assume to do that.

[2:39:49] Trustee Patrick: I'm looking to staff.

[2:39:50] Trustee Patrick: Is that a resolution to return this or we just don't do it.

[2:39:54] Trustee Patrick: It goes back.

[2:39:55] Trustee Patrick: I can make a resolution.

[2:39:57] Trustee Patrick: I'm just

[2:39:58] Trustee Patrick: looking for staff for recommendation.

[2:40:00] Trustee Patrick: Resolution.

[2:40:01] Trustee Patrick: A resolution is requested there. Trustee Bolton.

[2:40:04] Voice 19: So I have a resolution, which I hadn't actually sent,

[2:40:08] Voice 19: but I was just crafting it.

[2:40:10] Voice 19: And it was just that Financial Planning Committee,

[2:40:13] Voice 19: Trust Council requests that Financial Planning Committee

[2:40:16] Voice 19: return to Trust Council with recommendations

[2:40:18] Voice 19: on how to increase the application fees.

[2:40:22] Trustee Patrick: I'll look to staff before that seconded.

[2:40:24] Trustee Patrick: Is that sound?

[2:40:30] Trustee Patrick: We're waiting a moment.

[2:40:31] Trustee Patrick: Staff would like to see it.

[2:40:32] Trustee Patrick: So just be patient.

[2:40:33] Trustee Patrick: We'll wait for Alexandra to get it up.

[2:40:35] Trustee Patrick: So we need some Jeopardy music here.

[2:40:43] Voice 17: trustee trustee boland can you repeat the last word please uh

[2:40:48] Voice 19: application fees i just sent it

[2:40:51] Voice 19: it's very i'm happy to you know um i just said i moved the trust council request financial

[2:40:59] Voice 19: planning committee to return to trust council with recommendations on how to increase the

[2:41:04] Voice 19: application fees there we go financial planning committee and i welcome some wordsmithing if

[2:41:18] Voice 19: if anybody wants to add something that makes it clearer.

[2:41:21] Voice 19: Thank you.

[2:41:21] Trustee Patrick: I'm going to keep the staff first.

[2:41:22] Trustee Patrick: I'll say it's okay.

[2:41:25] Trustee Patrick: Trustee Evans, do you have a wording?

[2:41:27] Voice 9: Yes, so it's not recommendations on financial application fees.

[2:41:31] Voice 9: It was recommendations on how to increase application fees.

[2:41:36] Trustee Patrick: Yeah, okay.

[2:41:37] Trustee Patrick: There we go.

[2:41:39] Trustee Patrick: With that correction, is there a –

[2:41:44] Trustee Patrick: Trustee Boland, did you have something you wanted to add?

[2:41:46] Trustee Patrick: i

[2:41:46] Voice 19: think with recommendations on how after recommendations recommendations

[2:41:52] Trustee Patrick: on how to

[2:41:53] Trustee Patrick: increase there we go sure okay is there a second to this motion second by trustee yates sorry

[2:42:03] Voice 19: should we yeah should we say uh make it application free recovery or is it i think that's

[2:42:08] Voice 19: that's good enough i think we're

[2:42:10] Trustee Patrick: gonna i think we're okay with what we have so the motions

[2:42:13] Trustee Patrick: is there any discussion on the motion trustee yates

[2:42:18] Voice 26: Do we need the word development in front of applications, or does that matter?

[2:42:25] Voice 19: I think it probably matters.

[2:42:26] Voice 19: I think we should put it in there.

[2:42:28] Trustee Patrick: I think that's what we're talking about.

[2:42:29] Trustee Patrick: I think that is not, well, look, the staff does object, but I think development application

[2:42:34] Trustee Patrick: fees, is that the correct terminology?

[2:42:36] Trustee Patrick: Let's make sure we have the correct terminology.

[2:42:40] Trustee Patrick: It's not mattering too strongly there.

[2:42:43] Trustee Patrick: Trustee Hunter, discussion on the motion.

[2:42:45] Voice 6: Yeah, thank you.

[2:42:47] Voice 6: I'm mildly confused.

[2:42:49] Voice 6: The original recommendation was to assess the full cost of processing planning applications.

[2:42:57] Voice 6: It doesn't say anything about increasing fees.

[2:43:00] Voice 6: So I'm not sure why we're going in this direction.

[2:43:05] Voice 6: Thank you.

[2:43:10] Trustee Patrick: Any further discussion?

[2:43:15] Trustee Patrick: Seeing none, I'm going to call the vote.

[2:43:17] Trustee Patrick: All those in favour?

[2:43:19] Trustee Patrick: Raise your hands.

[2:43:26] Trustee Patrick: There's 11.

[2:43:27] Trustee Patrick: Lower your hands.

[2:43:29] Trustee Patrick: Any opposed?

[2:43:30] Trustee Patrick: Opposed? 11 to 1, that carries. All right, trustees, so that returns that item back to

[2:43:39] Trustee Patrick: Financial Planning Committee. Thanks to the Financial Planning Committee, got more work to do.

[2:43:44] Trustee Patrick: All right, we're going to move on to, whoops, let me make sure I have the right numbers being said,

[2:43:48] Trustee Patrick: 17.2.2. This is the 2026-27 draft budget assumptions, principles, and guidelines

[2:43:55] Trustee Patrick: request for decision on page 353. Director Mobs.

[2:44:01] Voice 8: Thanks, Chair. So I'm now acutely aware that I

[2:44:03] Voice 8: standing between you and lunch so i will try to keep my comments brief but still give you the

[2:44:08] Voice 8: needed information um so this is the time of year as you know uh where we seek trust council's

[2:44:13] Voice 8: direction on budget assumptions principles and guidelines and these of course will help the

[2:44:18] Voice 8: financial planning committee and staff to shape the budget into something that hopefully this

[2:44:23] Voice 8: body will want to approve in march not a whole lot has changed in the actual assumptions principles

[2:44:29] Voice 8: principles, and guidelines that are reflected in this document as compared to prior years,

[2:44:33] Voice 8: but there's a few contextual elements which you should be aware of, so I'll just speak to those

[2:44:38] Voice 8: briefly. So first, we did hear some initial comments from our CAO on the operational review

[2:44:43] Voice 8: he's undertaking, and we also heard that there will be some more information to come on that

[2:44:48] Voice 8: front in December. So I want to assure you that if there is new information in December that would

[2:44:54] Voice 8: would change direction that you would give on the budget for next fiscal year, there will be an

[2:44:59] Voice 8: opportunity to amend budget guidelines at that time. So nothing set in stone at this juncture.

[2:45:05] Voice 8: New this year also was the pre-budget survey that Financial Planning Committee undertook.

[2:45:09] Voice 8: You're all well aware of that at this stage. And so you'll want to consider whether or not you

[2:45:14] Voice 8: lean into that information as you shape budget guidelines this year. The Islands Trust Conservancy

[2:45:20] Voice 8: passed a resolution recently expressing its strong support for robust geographic information systems

[2:45:27] Voice 8: and all that entails. The executive committee has supported that resolution. Financial planning

[2:45:31] Voice 8: committee has supported that resolution. And I understand now that regional planning committee

[2:45:35] Voice 8: has also supported that resolution. So Director Frater is offered to provide some background on

[2:45:41] Voice 8: this resolution so that you can consider it as part of the budget conversations today. So through

[2:45:46] Voice 8: the chair i'd look to director freighter

[2:45:47] Trustee Patrick: please

[2:45:48] Voice 8: proceed yes

[2:45:53] Voice 16: thank you this resolution emerged out

[2:45:55] Voice 16: of a joint meeting between the executive committee and the island stress conservancy board where

[2:46:00] Voice 16: there was discussion around the need for robust gis systems to support good decision making at

[2:46:06] Voice 16: the trust so there was a joint desire i understand and there's a number of members present today who

[2:46:11] Voice 16: are in that meeting uh to talk about how we measure um and look at ecosystems and community

[2:46:18] Voice 16: community well-being in the trust area and the need to have really good ways of analyzing

[2:46:23] Voice 16: information and presenting that analysis in ways that is transparent and leads to good

[2:46:30] Voice 16: decisions and underpinning that is the need to get up-to-date mapping layers a robust

[2:46:35] Voice 16: set of mapping layers the staff complement or contractor support able to do that analysis

[2:46:41] Voice 16: analysis and then ways to present it that is understandable where you're able to sort of I

[2:46:48] Voice 16: would I believe at a glance have a map that you could you know read easily to understand what

[2:46:53] Voice 16: options are available but also be able to dive deeper and understand the assumptions that went

[2:46:57] Voice 16: into developing the map or the dashboard of indicators as it may be so I think that that's

[2:47:04] Voice 16: to give you a high level background to the resolution I would also note that the conservancy

[2:47:09] Voice 16: see is a couple years away from having to develop a new regional conservation plan

[2:47:13] Voice 16: and in order to do that update will require good mapping analysis capacity and robust

[2:47:22] Voice 16: mapping layers. Also for policy statement implementation it will be important to have

[2:47:27] Voice 16: a robust set of mapping layers available as well.

[2:47:36] Voice 14: Is there a question Trustee Elliott? So I'm not seeing that recommendation reflected in the

[2:47:44] Voice 14: the current draft budget principles and assumptions do we need to add something if we

[2:47:50] Voice 14: want to reflect

[2:47:50] Voice 14: that that is correct thank you yes

[2:47:54] Voice 8: that's right so fpc did express support for that resolution but

[2:47:57] Voice 8: didn't add a specific guideline around it to recommend that council prioritize it or include

[2:48:01] Voice 8: it in any other way so that will be for you to decide if you'd like to add that in your

[2:48:06] Voice 8: conversations today so i'm going to dive into the material now so the table that begins on page 356

[2:48:13] Voice 8: So the agenda is where we start looking at assumptions, principles and guidelines for various budget lines.

[2:48:19] Voice 8: On the revenue side of things, our income generating streams remain very consistent year over year.

[2:48:23] Voice 8: And so we don't see any changes to how we will be estimating those revenue streams next fiscal year.

[2:48:29] Voice 8: So I won't speak to those except to respond to any questions if there are any on the revenue side of things.

[2:48:35] Voice 8: Any questions on the revenue side? Nope. Continue.

[2:48:40] Trustee Patrick: No

[2:48:40] Voice 8: questions. That's great. So the conversation around expenses starts on page 358 of the agenda.

[2:48:48] Voice 8: And I'll just speak to the items that have changed over previous years, because of course,

[2:48:52] Voice 8: many of the items haven't changed. I know you've seen this document several times at this time in

[2:48:56] Voice 8: your term. Item number 14 is trustee remuneration. So the Governance Committee is undertaking a

[2:49:02] Voice 8: review of Trust Council's policy on remuneration, specifically hiring a consultant to look at

[2:49:07] Voice 8: remuneration dollars. The first draft of the budget we will not have a returned report from

[2:49:13] Voice 8: the consultant to consider and so the first draft of the budget will continue to calculate trustee

[2:49:18] Voice 8: remuneration under the existing policy and as that work with the governance committee wraps up we

[2:49:24] Voice 8: will then be amending further drafts of the budget as needed. Item number 15 speaks to office

[2:49:30] Voice 8: facilities. There are no changes expected to office facilities next year so we are expecting

[2:49:35] Voice 8: the salt spring island office renovation and move to be completed so no new dollars will be needed

[2:49:39] Voice 8: next fiscal year we do have a one-time out clause in the victoria office lease to take advantage of

[2:49:47] Voice 8: that one-time out clause we need to be giving notice to the property manager on march 31st of

[2:49:51] Voice 8: 2026 for a september 31st 2026 termination of lease at this juncture we do not expect to have

[2:49:58] Voice 8: the capacity to investigate other office space options we've done a little bit of work there and

[2:50:03] Voice 8: there hasn't really been a lot of space that's suitable for us. And unfortunately, staff capacity

[2:50:07] Voice 8: restricts us from undertaking that work in any rigorous way. So we expect no changes to office

[2:50:12] Voice 8: facilities for next year. Item number 18 speaks to elections. So next fiscal year is an election

[2:50:19] Voice 8: year. The cost of elections is rising quite substantially. We do have, like our elections

[2:50:27] Voice 8: costs are comprised of both communications and also contracts that we engage with, with regional

[2:50:32] Voice 8: districts who actually undertake the elections process for us. Director Marler has reached out

[2:50:36] Voice 8: to some of those regional districts and we've been told that we can expect up to a 50% increase

[2:50:41] Voice 8: in the cost of elections over and above what we experienced for the last election cycle.

[2:50:46] Voice 8: So we're estimating about $230,000 for elections next year, which will be an increase in our budget

[2:50:53] Voice 8: for sure. The next item that's new this year, number 24, the pre-budget survey already spoke

[2:51:00] Voice 8: spoke to that a little bit.

[2:51:01] Voice 8: Financial planning committee did pass a resolution

[2:51:05] Voice 8: recommending that trust council limit the influence

[2:51:07] Voice 8: of the budget results or the survey results specifically

[2:51:11] Voice 8: because statistical significance was not reached.

[2:51:13] Voice 8: But that of course is up to you to decide

[2:51:15] Voice 8: how much you want to lean into that feedback.

[2:51:18] Voice 8: Item 25 speaks to general surplus.

[2:51:21] Voice 8: We are expecting that there will be very limited,

[2:51:23] Voice 8: potentially no surplus available

[2:51:25] Voice 8: to pull into next year's budget to fund planned expenses.

[2:51:28] Voice 8: And that does mean we will see an increase in tax pressures, specifically in the early versions of the budget.

[2:51:36] Voice 8: We do see every year an increase in the amount that is required to be held in surplus by policy, because that number is driven by the size of our budget and our budgets rise every year.

[2:51:48] Voice 8: So I just wanted to give you that highlight.

[2:51:52] Voice 8: The guidelines that Financial Planning Committee is recommending be approved are on page 364 of the agenda.

[2:51:58] Voice 8: so they're summarized in a table. The guidelines mirror exactly what was in place for last fiscal

[2:52:04] Voice 8: year. There's only one new guideline that Financial Planning Committee has put forward,

[2:52:09] Voice 8: and it speaks more to the process than to the budget shaping itself. And that's seeking that

[2:52:13] Voice 8: any new personnel requests that are brought forward by staff will be accompanied by a draft

[2:52:17] Voice 8: job description, as well as a depiction of where the position will reside in the org structure.

[2:52:22] Voice 8: structure, that's really to help trustees understand a little better what work any new

[2:52:28] Voice 8: staff position might be undertaking and may also help speed up the classification and hiring process

[2:52:33] Voice 8: at the other end should any new personnel requests be approved. I'm going to leave it there, but I

[2:52:39] Voice 8: will take questions. All

[2:52:40] Trustee Patrick: right, trustees, I know this is a big piece of work here on the third day,

[2:52:44] Trustee Patrick: but I know you're ready for it. Are there any questions, comments, directions that people are

[2:52:50] Trustee Patrick: considering and i know we do have that gis resolution to wrestle with do we add that

[2:52:55] Trustee Patrick: where do we put it trustee bolin um

[2:53:05] Voice 19: i hope i understood it correctly but if it's that we

[2:53:10] Voice 19: should put in the prioritization of the gist system i wouldn't support that because

[2:53:17] Voice 19: we have prioritized it but who knows what else is going to come forward and hard coding it might

[2:53:23] Voice 19: put us in a difficult situation further down the line and the second thing is

[2:53:29] Voice 19: I personally feel that these guidelines work well but what I would love to avoid

[2:53:39] Voice 19: is the you know that definition of insanity is doing the same thing over and over and expecting

[2:53:46] Voice 19: a different result well every year financial planning at one stage either in November or

[2:53:52] Voice 19: in February goes line by line and tries to reduce the budget. I think they should build a budget

[2:53:59] Voice 19: within these guidelines and just construct it and make sure that it's legal, that the surpluses

[2:54:05] Voice 19: issues are addressed and highlighted. And then we should have a committee of the whole,

[2:54:12] Voice 19: Trust Council meeting, which looks at the budget in the way that financial planning has in the past,

[2:54:20] Voice 19: where we reduce it we go to trust council and everything we've removed is put back in line by

[2:54:25] Voice 19: line so i suggest that we jump to the chase construct the budget according to these guidelines

[2:54:32] Voice 19: and then we go to a committee of the whole to do that fine tuning at the end rather than do it in

[2:54:39] Voice 19: two steps financial planning reduce the budget trust council increases it thank you great

[2:54:47] Trustee Fast: Right. Trustee Fast.

[2:54:50] Trustee Fast: Thank you, Chair. I have a question for staff. I have a note on my meeting cover sheet from August 20th meeting of the Financial Planning Committee regarding the indicator, the GIS evaluation, the map, sorry, GIS mapping tools for indicators that there might be a business case coming to Trust Council.

[2:55:18] Trustee Fast: Is that the case? Or will Trust Council get a chance to, or is that coming to Financial Planning Committee, I guess? Or are my notes incorrect?

[2:55:30] Trustee Patrick: I'm not sure if I think we have apples and oranges here, but could there be a quick answer to that?

[2:55:37] Voice 16: I can take that along with my colleague here, Director Cermak. I'm looking, because it would

[2:55:43] Voice 16: be a fairly robust business case and we're maxed in terms of the capacity, I'm looking at bringing

[2:55:47] Voice 16: in a staff person to help us develop it. At this point, we haven't yet brought someone in. I don't

[2:55:52] Voice 16: anticipate it would be ready for Financial Planning Committee. We would try to have it ready for the

[2:55:56] Voice 16: December Trust Council meeting. I will provide a briefing at this point to Financial Planning

[2:56:00] Voice 16: Committee about what's been discussed to date, but a full robust business case will likely not

[2:56:05] Voice 16: be available until december thank you

[2:56:09] Voice 14: okay um trustee elliott so related to the gis um request

[2:56:20] Voice 14: just asking about a potential resolution is if we wanted to establish a guideline

[2:56:29] Voice 14: to consider or to prioritize um funding for geographic information systems

[2:56:36] Voice 14: systems, how I'm just expecting that if that budget guideline is set, then everything will

[2:56:44] Voice 14: come forward that council suggests is a guideline, and then we can evaluate where it fits in

[2:56:51] Voice 14: the priority matrix.

[2:56:54] Voice 14: So would you say we should consider, like in line with the wording here, consider any

[2:57:01] Voice 14: resourcing needs for GIS systems to support the core work of planning and the conservancy?

[2:57:09] Voice 14: Is that the kind of language we're looking for?

[2:57:13] Voice 8: The language really depends on what direction

[2:57:16] Voice 8: you want to give. If you want it to be considered, then staff will consider it and bring forward all

[2:57:23] Voice 8: the information you need to decide if you want to prioritize it. If you use the language of

[2:57:27] Voice 8: prioritize right now, it may end up being that in conversations with financial planning committee

[2:57:32] Voice 8: and at the staff table if we're looking for ways to trim the budget we would avoid

[2:57:37] Voice 8: that um because it's been named as a priority um so i mean the language that's reflected here

[2:57:45] Voice 8: is certainly you know staff work within that language um and it's acceptable and understandable

[2:57:50] Voice 8: for us um and then the decision would just be financial planning committees and councils to

[2:57:54] Voice 8: decide if they wish to prioritize that over other work whenever they see it see the business case

[2:58:06] Voice 26: Trustee Yates.

[2:58:07] Voice 26: Thank you.

[2:58:09] Voice 26: Yeah, I'm concerned about the geographic information systems budget requirements because I worry about not getting a robust business case until December because it's a big thing to consider.

[2:58:23] Voice 26: And part of the reason it's a big thing is because the Island Trust Conservancy really needs it now.

[2:58:30] Voice 26: But the other requirements would be all of the OCPs that we are coming into.

[2:58:37] Voice 26: We're getting into official community plan reviews for so many of the trust areas.

[2:58:43] Voice 26: And I can't see that they will be able to complete their maps without a better GIS system.

[2:58:52] Voice 26: So I just have concerns and I'm not quite sure how to say them,

[2:58:55] Voice 26: except i'm worried about not getting that robust business case until december trustee peterson

[2:59:03] Voice 15: okay

[2:59:07] Voice 6: trustee

[2:59:11] Voice 9: evans by

[2:59:12] Voice 28: proxy by

[2:59:13] Voice 9: proxy thank you um again i'm coming back to the strategic plan

[2:59:18] Voice 9: projects this is going to be um another large project with a lot of um overlapping between

[2:59:25] Voice 9: trust council and the Conservancy with regards to funding I would again

[2:59:32] Voice 9: recommend that this be reviewed under the strategic plan prioritization this

[2:59:39] Voice 9: is going to take a lot of staff time we have to we have to take a look at all of

[2:59:43] Voice 9: these projects that we've made resolutions to do that are outside and

[2:59:48] Voice 9: prioritize them so that we can get staff focused and get some of this work

[2:59:52] Voice 9: actually done trustee Elliott on

[2:59:58] Voice 14: that point there have been multiple

[3:00:00] Voice 14: conversations at Regional Planning Committee, at the Conservancy, at this table, I believe,

[3:00:05] Voice 14: how many strategic initiatives rely on mapping. So it's in our strategic plan, but we don't have

[3:00:14] Voice 14: the tools. And that's why there's three different bodies requesting that mapping tools and geographic

[3:00:21] Voice 14: information systems are supported, because we can't actually accomplish many of the

[3:00:27] Voice 14: strategic initiatives we've directed, unless that mapping is there.

[3:00:31] Trustee Patrick: Before we go, I'm just looking carefully at this language here. Right now, we have

[3:00:34] Trustee Patrick: under strategic plan, it says that Trust Council establish budget guidelines that consider

[3:00:40] Trustee Patrick: any resourcing needs or strategic initiatives from the 2024-2028. Could it not just simply say

[3:00:49] Trustee Patrick: needs for implementing those or for doing them or something of that nature, because then the

[3:00:55] Trustee Patrick: the GIS system is a supporting tool of that. So is there wording that could just be emphasized to

[3:01:02] Trustee Patrick: include that or should it be its own separate guideline? Trustee Evans. I'm sorry. Oh, CEO

[3:01:10] Trustee Patrick: Bruni. Sorry. Trustee Evans. Again,

[3:01:14] Voice 9: I'm just saying we need to take a look at the strategic

[3:01:16] Voice 9: plan and look at our prioritization. I'm not saying not to do the work. I'm saying we have to

[3:01:22] Voice 9: give staff direction with prioritization so if this is not one of the top two or three items

[3:01:28] Voice 9: then we have to take a look at it see

[3:01:31] Voice 3: you ronnie thank you chair um yeah i think to trustee evans

[3:01:36] Voice 3: point what is incumbent on us anytime we're bringing forward a business case like this that

[3:01:41] Voice 3: that your request where there is a connection to the strategic plan items we have to clearly

[3:01:48] Voice 3: to articulate that so it may be that in this case support for GIS is actually an important first

[3:01:55] Voice 3: step in being able to advance some of those strategic plan priorities but it's important

[3:02:00] Voice 3: for us to make those connections and connect those dots so that you're making an informed

[3:02:03] Voice 3: decision you can see how this does or does not enable you to line up with your priorities and

[3:02:08] Voice 3: I fully agree and if it doesn't if we can't connect those dots then we should be really

[3:02:13] Voice 3: reassessing an enabling piece to be able to advance some of those priorities so we'll just

[3:02:16] Voice 3: make sure that we're we're making that clear if we bring it forward so

[3:02:23] Trustee Patrick: trustees i guess that is

[3:02:25] Trustee Patrick: the question before you do you feel it's adequately covered does it need to be added up

[3:02:32] Voice 16: director

[3:02:33] Voice 16: freighter well perhaps after they've answered that question i could just supplement with some

[3:02:38] Voice 16: information that might be helpful later i'm

[3:02:42] Trustee Patrick: not seeing any hands raised how are we doing trustee

[3:02:45] Trustee Patrick: Gilead, if you've got one.

[3:02:51] Trustee Patrick: You have one that has been.

[3:02:53] Voice 15: I think it's moving slowly.

[3:02:56] Trustee Patrick: All right.

[3:02:57] Trustee Patrick: At this point, let's attempt it.

[3:03:01] Voice 14: Fingers crossed.

[3:03:03] Voice 14: So it's similar to the wording here.

[3:03:05] Voice 14: I move that Trust Council establish a 2026-27 budget guideline for that funding for geographic information systems.

[3:03:17] Voice 14: be prioritized as they relate to the strategic initiatives

[3:03:28] Voice 14: in the 2024-28 strategic plan.

[3:03:34] Voice 14: We'll

[3:03:36] Trustee Patrick: patiently wait here for a moment.

[3:03:55] Trustee Patrick: Trustee Evans has a question on process.

[3:03:59] Voice 9: Processes. I'm not sure if I'm correct here or not.

[3:04:03] Voice 9: But if we do pass this resolution in the budget assumptions,

[3:04:08] Voice 9: We have then effectively hijacked the strategic plan instead of having a strategic planning discussion, which we should be having each quarter anyway, as to where the priorities lie.

[3:04:23] Voice 9: So without having a strategic planning prioritization discussion, we are now hijacking the system and saying, we're going to do this.

[3:04:35] Voice 9: I'm just curious.

[3:04:37] Trustee Patrick: Well, I

[3:04:37] Trustee Patrick: think I'd say hold that thought for debate. I think that's a debate item for the motion. So let's wait till we have that. If that's, Trustee Elliott, is this the motion you were trying to, that you just read?

[3:04:54] Trustee Patrick: So

[3:04:59] Voice 14: if I could clarify, it's to say that those strategic initiatives that are in our strategic plan, if they need to be supported by more geographic information systems, that that is then a guideline or a lens that's applied to our budget process.

[3:05:21] Voice 14: It's not adding more. It's just through the lens of our strategic plan, work that needs to be done that is supported by better GIS systems. We can then fund that. So I think the wording is not great, if anybody has any suggestions.

[3:05:41] Trustee Patrick: I'll look to staff on the budget guideline language there. Is there any advice for changing wording?

[3:05:47] Trustee Patrick: wording?

[3:05:49] Voice 8: I think the wording is okay. Maybe after the word guideline, say budget guideline that

[3:05:54] Voice 8: instead of the word for. So Director Freider will correct me, but as I understand, this piece of

[3:06:03] Voice 8: work actually brings in elements of the strategic plan that are flagged for next year anyway. It

[3:06:08] Voice 8: combines several of them. She's nodding. So we do already have a guideline that says we're going to

[3:06:13] Voice 8: to consider resourcing the strategic plan. So this would be part of that. Adding this word

[3:06:19] Voice 8: prioritize, in my view, would then mean that there would be less likelihood that in the element or in

[3:06:25] Voice 8: the environment where budget cuts are looked to, the financial planning committee might not look

[3:06:30] Voice 8: to suggesting or moving that one because council said prioritize it. That would be how I would sort

[3:06:36] Voice 8: of see how that plays out. There's no concerns with that, provided that's what you would like

[3:06:45] Voice 8: to see the

[3:06:46] Trustee Patrick: trustee boland on the wording of the motion is there wording suggestions is that what

[3:06:52] Trustee Patrick: your hands raised i

[3:06:54] Voice 19: i don't support the idea of prioritizing i support what trustee evans the

[3:07:01] Voice 19: point she made about um undermining the strategic planning process on

[3:07:08] Trustee Patrick: the motion so i'm just looking

[3:07:09] Trustee Patrick: for wording on the motion trustee evans wording on the motion um

[3:07:14] Voice 9: it doesn't quite read right that

[3:07:16] Voice 9: trust council established a 2026-27 budget guideline that funding for geographical

[3:07:20] Voice 9: information systems it doesn't quite read right so that funds geographical information systems

[3:07:29] Voice 9: um yeah i don't have a suggestion but that wording doesn't read right it does

[3:07:36] Trustee Patrick: yeah no it it does read okay so trustee elliott please read the motion and then i'll call for a

[3:07:44] Trustee Patrick: second sorry

[3:07:46] Voice 14: and i will ask for one change alexandra after be prioritized that relate

[3:07:54] Voice 14: or which relate rather sorry which relate to the strategic initiatives sorry and then remove the

[3:08:02] Voice 14: So I move that Trust Council establish a 2026-27 budget guideline that funding for geographic information systems be prioritized for initiatives in the 2025-28 strategic plan. You can just delete everything else. Yes.

[3:08:25] Voice 14: Is

[3:08:27] Trustee Patrick: there a second to this motion? Seconded by Trustee Gavarone. Is there any discussion? Here's the discussion. Any discussion?

[3:08:35] Voice 26: Trustee Yates?

[3:08:37] Voice 26: I support this motion because it eases my concerns about having to wait for a robust business case to support it. So thank you for that.

[3:08:50] Trustee Patrick: Further discussion?

[3:08:51] Voice 26: Trustee Fast?

[3:08:52] Voice 26: Thank

[3:08:53] Trustee Fast: you. I'm in support of this motion because I think it gives Financial Planning Committee and everyone a sense of we're going to use technology that we know exists out there to help us do our job better and perhaps more efficiently. Thank you.

[3:09:11] Trustee Fast: Trustee Boland?

[3:09:12] Trustee Fast: I

[3:09:16] Voice 19: don't support this. I think it is part of a bigger picture, which is already being addressed with key indicators and, you know, resiliency and vital statistics.

[3:09:28] Voice 19: And I also think that, you know, we don't have no geographical information system.

[3:09:36] Voice 19: We have the implication seems to be that we have nothing, but we do have systems which may be imperfect and we have new staff.

[3:09:47] Voice 19: I would love to see something like this come forward as part of an infrastructure improvement investment rather than we just kind of jump on something.

[3:09:57] Voice 19: I'm sorry, I'm being I don't really mean that. I think it's important, but I think putting in a motion like this skews and undermines the planning we're trying to do.

[3:10:10] Voice 19: Thank you.

[3:10:12] Voice 19: Trustee Getty?

[3:10:14] Voice 29: So in terms of process, for clarification, I'm asking a question.

[3:10:20] Voice 29: This is directing the Financial Planning Committee to basically link this, make a list of what the priorities are that are linked to this system.

[3:10:31] Voice 29: And then when we get to budget discussions, we're going to be able to see it in the context of the other strategic initiatives that we want, so that we can figure out the amounts that might be required to meet this.

[3:10:48] Voice 29: So this is making the links at this point, and then we get future discussions.

[3:10:56] Voice 8: Any reporting that comes forward from staff should identify those links for you.

[3:11:00] Voice 8: and then as you mentioned financial planning committee would see that against all of the

[3:11:06] Voice 8: other strategic plan priorities operational requests that are coming forward and looks at

[3:11:09] Voice 8: everything in a fulsome context because of course you know committees are operating in a silo when

[3:11:15] Voice 8: they're putting forward their funding requests and it's financial planning committee's job to

[3:11:19] Voice 8: take a look at everything together in consolidation and in the broader context

[3:11:23] Voice 8: against the direction that trust council is given and the priorities that trust council has set

[3:11:27] Voice 8: and provide recommendations to trust councils to the best way forward so yes there would be

[3:11:32] Voice 8: opportunity to look at it against everything else

[3:11:34] Voice 9: trustee evans just a quick clarification question

[3:11:40] Voice 9: would this be to um where it says uh the gisb priorities for initiatives should that be key

[3:11:47] Voice 9: initiatives in the strategic plan or just all of the initiatives because if it's all of the

[3:11:52] Voice 9: initiatives that's a lot but if it's key initiatives then that sort of trims it down to the

[3:11:58] Voice 9: the ones that are actually being actively worked on.

[3:12:04] Trustee Patrick: CEO Browning.

[3:12:06] Voice 3: Thank you, Chair.

[3:12:07] Voice 3: I think it's fine as is because we would be making that assessment.

[3:12:10] Voice 3: And I think it would be, if we're bringing it forward,

[3:12:13] Voice 3: saying it supports initiatives that are in the longer term timeframe,

[3:12:17] Voice 3: then that probably is an

[3:12:18] Voice 3: adequate justification from your standpoint to support it.

[3:12:21] Voice 3: So I would expect that we would be making that linkage to those priority initiatives.

[3:12:26] Voice 9: Trustee Evans.

[3:12:27] Voice 9: happens um i guess because my uh question is um surrounding the funding of of the work so um

[3:12:39] Voice 9: if if it is longer term and we're saying here that we're going to be funding it

[3:12:44] Voice 9: um but it's not been initiated yet that's that's sort of where i'm like i just want to really

[3:12:48] Voice 9: understand that

[3:12:50] Voice 3: yeah yeah i i think you're right i think it would it would be unlikely that we

[3:12:55] Voice 3: There may be funding now for GIS improvements that will also support some of those longer-term priorities, but for it to be considered a budget priority for budget planning for next fiscal, we would have to make it clear to you why the timeline was now, and ideally that's to support some of those priority initiatives.

[3:13:18] Voice 3: But sure, and if it supports longer term ones. Of course, to support some of those longer term ones too, we may need the investment now so that the necessary improvements and enhancements are in place in subsequent fiscal years.

[3:13:32] Trustee Patrick: All right, trustees, any further discussion? I'm going to call the vote then. All those in favor, raise your hands.

[3:13:48] Voice 18: Nine in the room, 11 in the council.

[3:13:53] Trustee Patrick: All right, lower your hands. Any opposed? Raise your hands.

[3:14:03] Voice 6: One in the room.

[3:14:04] Trustee Patrick: that was nine to one that carries thank you trustees

[3:14:08] Voice 16: of director frader thank you now i'll

[3:14:13] Voice 16: just add my supplementary bit of information just to avoid any confusion when the materials do come

[3:14:17] Voice 16: forward there's going to be the briefing around the larger initiative that's been discussed by

[3:14:21] Voice 16: the various committees and so on there's also a separate business case that will be provided

[3:14:25] Voice 16: directly from the conservancy about a specific software purchase that they need for protected

[3:14:30] Voice 16: area management only so just so you're aware there will be two sort of companion pieces but

[3:14:35] Voice 16: but one will come in the form of briefing

[3:14:36] Voice 16: and then the specific software budget business case

[3:14:39] Voice 16: will come forward on its own.

[3:14:40] Voice 16: So when you see a business case

[3:14:42] Voice 16: directly from the conservancy,

[3:14:43] Voice 16: just know it's quite limited to specific software purchase

[3:14:46] Voice 16: and then the larger piece will travel as a bigger entity.

[3:14:49] Voice 16: Thank you.

[3:14:50] Trustee Patrick: All right.

[3:14:51] Trustee Patrick: So trustees, if there are no other changes

[3:14:55] Trustee Patrick: to the budget assumptions and guidelines,

[3:15:00] Trustee Patrick: there is a recommendation on page 353.

[3:15:04] Trustee Patrick: it would be as amended i believe so is there there are no other changes we entertain a motion

[3:15:12] Trustee Patrick: on page 100 the 353 trustee

[3:15:17] Voice 5: peterson i move the trust council approve financial planning

[3:15:21] Voice 5: committee's recommended draft 2026-27 budget assumptions principles and guidelines as amended

[3:15:28] Voice 5: is

[3:15:28] Trustee Patrick: there a second trustee yates a second motion any discussion call the vote all those in favor

[3:15:37] Trustee Patrick: raise your hands lower your hands any opposed raise your hands that was 14 in favor that carries

[3:15:55] Trustee Patrick: none opposed trustees we've reached a past noon hour here i know um i want to look at you i believe

[3:16:03] Trustee Patrick: there has lunch look to alexandra lunch is planned down below so that is ready um

[3:16:10] Trustee Patrick: i know some of you would love to keep going but i also know we have a

[3:16:14] Trustee Patrick: some food so we well we may have a little bit of business so i want to look at how trustees feel

[3:16:21] Trustee Patrick: do you want to attempt to keep going but that would mean a cold lunch or was it a cold lunch

[3:16:26] Trustee Patrick: anyway no um oh some people have not checked out okay noon was a checkout so it sounds like we're

[3:16:34] Trustee Patrick: going to need to take a break um i would just encourage trustees to break as quickly as they can

[3:16:41] Trustee Patrick: eat fast get back into the room and yeah what time should we say 30 minutes you still think

[3:16:49] Trustee Patrick: okay we're gonna take 30 minutes trustees we'll see you back in 30 minutes please come back

[3:16:55] Trustee Patrick: everyone come back 30 minutes it's

[3:17:00] Voice 28: fine oh no that's fine please

[3:17:02] Voice 14: come back those of you who

[3:17:04] Voice 14: are online thank you we need quorum

[3:57:54] Trustee Patrick: trustees thank you for a quick lunch break always took longer as people scattered thank you all for

[3:58:01] Trustee Patrick: coming back we are right at quorum so please everyone remain in the meeting for a little

[3:58:07] Trustee Patrick: while let's finish up business we are at item 18 disposition of delegations public comment

[3:58:14] Trustee Patrick: and correspondence is there any items here trustee elliott well

[3:58:26] Voice 14: there um there are two items

[3:58:28] Voice 14: chair that I think are related. So first, we had a great presentation by Mr. Doug White yesterday,

[3:58:38] Voice 14: and I think we could write to the Minister of Municipal Affairs and Housing and thank the

[3:58:45] Voice 14: Ministry for loaning us some good counsel and a new vision, perhaps, for how we can undertake

[3:58:54] Voice 14: take our work in the trust area um so i think a formal letter to to just recognize that would be

[3:59:02] Voice 14: appropriate as a presentation and then i do think what was the letter uh from the friends of the

[3:59:09] Voice 14: gulf islands um i wouldn't necessarily suggest that we write in response to that but their

[3:59:19] Voice 14: Their request, or rather their statement, is that there is a petition requesting that the minister not approve the policy statement unless a certain criteria are met.

[3:59:31] Voice 14: And so I'm wondering, are these two pieces linked?

[3:59:37] Voice 14: does the does council want to write to the minister affirming that the

[3:59:45] Voice 14: environment is a core responsibility in the trust area and that through the

[3:59:52] Voice 14: policy statement work that we're doing hearing from constituents indigenous

[3:59:57] Voice 14: governing bodies that

[4:00:00] Voice 14: all of the values, including Indigenous rights and interests in this area,

[4:00:07] Voice 14: will be carefully balanced through the holistic document. I'm concerned that

[4:00:13] Voice 14: the repeated request to prioritize the environment over and above everything else

[4:00:19] Voice 14: is going to, is challenging in this process to undertake really good public consultation. So I

[4:00:29] Voice 14: I just want that message to go back to the minister that we're doing really good work

[4:00:33] Voice 14: and that we're considering all of those values in development of the policy statement.

[4:00:45] Voice 26: Trustee Yates?

[4:00:46] Voice 26: Thank you, Trustee Elliott, for those suggestions.

[4:00:49] Voice 26: I would not want them combined.

[4:00:51] Voice 26: I see them as quite separate.

[4:00:53] Voice 26: And I really would like to ask that the executive committee write a letter to Minister Boyle

[4:00:59] Voice 26: and thanking her um i don't know if she loaned us doug white but whatever the appropriate words

[4:01:07] Voice 26: would be it would be really nice if um christine boyle knew how much we appreciated his visit here

[4:01:14] Voice 26: so whatever motion we can make to ask executive committee to write that letter i'm certainly in

[4:01:20] Voice 26: support of that all right trustee evans and

[4:01:26] Voice 9: i echo that sentiment um i think with the petition

[4:01:31] Voice 9: from the friends of the gulf islands to the minister we i don't and i think maybe this is

[4:01:36] Voice 9: a discussion around the table i'm not sure if we should write to the minister with our position on

[4:01:43] Voice 9: that or if that is explicit through the um the revised policy statement there is a lot of um

[4:01:51] Voice 9: environmental prioritization within that document, as well as a focus on First Nations,

[4:01:58] Voice 9: as well as a focus on housing and climate change and action. So I kind of feel from around the

[4:02:07] Voice 9: table, the environment above all else is problematic. And making that position in the

[4:02:15] Voice 9: the policy statement diminishes the other areas.

[4:02:21] Voice 9: And I would almost look to Director Marlowe

[4:02:24] Voice 9: to clarify if such a thing were done,

[4:02:31] Voice 9: the environment above all else,

[4:02:34] Voice 9: it does that fetter the incoming trust council

[4:02:39] Voice 9: that they have to prioritize over everything else.

[4:02:42] Voice 9: does that diminish or does that place too great of a constraint on the mandate which is left

[4:02:51] Voice 9: purposefully open as we have been advised by the minister in the past okay

[4:02:59] Voice 18: just on the first part

[4:03:00] Voice 18: about fettering council councils continued so whatever decision you make will continue into

[4:03:07] Voice 18: the next term but that council can obviously change its mind and they can decide to do

[4:03:13] Voice 18: something different so you're not actually fettering anything you're just providing

[4:03:16] Voice 18: what this council feels is the correct direction right

[4:03:23] Voice 29: trustee yeti um mr white is counsel to the

[4:03:28] Voice 29: premier um and he i think out of his um respect for the um the fact that the islands trust is

[4:03:36] Voice 29: within jurisdiction of the ministry of municipal affairs that he uh contacted minister boyle but

[4:03:42] Voice 29: But I think that we need to address the letter to the Premier in terms of we appreciated his attendance and the information that he gave us and that we can word it in terms of it was with the understanding and sanction of the Minister.

[4:04:00] Voice 29: But I think it's the Premier that needs to get thanked for lending us the Speaker.

[4:04:07] Voice 29: speaker. And with respect to the petition, I agree with the content of the discussion so far that we

[4:04:14] Voice 29: need to make sure that the minister knows that our jurisdiction is broader than just the environment,

[4:04:22] Voice 29: although it's, you know, obviously very important.

[4:04:26] Trustee Patrick: All right, so let's talk about the two issues

[4:04:28] Trustee Patrick: separately. I think I'm hearing that there should be a resolution to request that probably the

[4:04:36] Trustee Patrick: the executive committee or a draft of a letter from the chair to premier

[4:04:44] Trustee Patrick: Evie thanking him on Doug White's attendance here.

[4:04:52] Trustee Patrick: And I think then that we could have the leeway to write a letter to cover

[4:04:56] Trustee Patrick: the topics that were there.

[4:04:57] Trustee Patrick: Would that sound appropriate to everyone?

[4:04:59] Trustee Patrick: Then I guess we need to look this out.

[4:05:01] Trustee Patrick: We just need a resolution along that line, Alexandra.

[4:05:06] Trustee Patrick: I guess. Go ahead, Trustee

[4:05:08] Voice 14: Elliot.

[4:05:11] Voice 14: Okay, so thanks for all the input there.

[4:05:14] Voice 14: This is a proposed resolution that Executive Committee

[4:05:18] Voice 14: and the Chair write to the Office of the

[4:05:22] Voice 14: Premier and Minister Boyle

[4:05:25] Voice 14: and copying Ministry of Housing and Municipal Affairs, expressing

[4:05:30] Voice 14: appreciation for the presence and words of Doug White

[4:05:35] Voice 14: to our council.

[4:05:37] Trustee Patrick: CEO Broney.

[4:05:40] Voice 3: Thank you. I just want to clarify

[4:05:42] Voice 3: whether or not

[4:05:43] Voice 3: was he here

[4:05:46] Voice 3: speaking to us in his official capacity

[4:05:48] Voice 3: as an advisor to the Premier?

[4:05:51] Voice 3: If not, then

[4:05:52] Voice 3: I think it would be more appropriate that we would direct the letter

[4:05:54] Voice 3: to the Minister and copy the Premier's office

[4:05:57] Voice 3: for awareness, given

[4:05:58] Voice 3: that he did directly engage with the Minister

[4:06:00] Voice 3: about his conversation here.

[4:06:02] Trustee Patrick: I would, I think

[4:06:05] Trustee Patrick: staff's advice, so if we could

[4:06:11] Trustee Patrick: So I think we just switch it, that's all, or is it the way it's written there?

[4:06:15] Trustee Patrick: Just make sure that we have it, yeah, Minister Boyle, copying.

[4:06:33] Trustee Patrick: How does that look? Better?

[4:06:36] Trustee Patrick: Trustee Yates? Oh, sorry, Trustee Peterson? Thank you.

[4:06:40] Voice 5: Yeah, just on this point here, maybe as appropriate,

[4:06:48] Voice 5: because, yeah, I think we have a bit of a question mark there.

[4:06:52] Voice 5: I don't believe that Mr. White came representing the Premier or in his role as the Special

[4:07:01] Voice 5: Counsel, but perhaps we can clarify that a little bit.

[4:07:04] Trustee Patrick: As long as the letter is broad, we can have lots of room to work with Trustee Yates.

[4:07:09] Voice 26: Do we want to mention at the Trust Council September meeting?

[4:07:13] Voice 26: I think that would

[4:07:14] Trustee Patrick: be covered, and I think we don't have to write the letter.

[4:07:16] Trustee Patrick: I think we will get the details in there.

[4:07:20] Trustee Patrick: Trustee Elliott?

[4:07:21] Trustee Patrick: Elliot.

[4:07:23] Voice 14: And we should probably CC Mr. White.

[4:07:26] Trustee Patrick: Well, I

[4:07:26] Voice 14: think that would be...

[4:07:28] Voice 14: And would we send a letter

[4:07:30] Voice 14: of thanks to Mr. White as well, separately? Thanks.

[4:07:38] Trustee Patrick: Anyway, if we could just leave this broad enough, I think we can, I think we're

[4:07:42] Trustee Patrick: going to deal with this. So, Trustee Elliot, if you'd like to make the motion.

[4:07:48] Voice 14: I move that Trust Council request Executive Committee and the

[4:07:52] Voice 14: Chair to write to Minister Boyle and copy the Office of the Premier

[4:07:56] Voice 14: expressing appreciation for the presence and words of Doug S. White.

[4:08:01] Trustee Patrick: Seconded by Trustee Yates. Any discussion?

[4:08:05] Trustee Patrick: All the vote. All those in favor?

[4:08:14] Voice 13: Lower

[4:08:15] Trustee Patrick: your hands. Anyone opposed?

[4:08:22] Trustee Patrick: That carries. No one opposed. Trustee Yates?

[4:08:26] Voice 26: I want to express my sincere appreciation to my

[4:08:30] Voice 26: fellow trustee, Toby Elliott, for arranging that visit

[4:08:34] Voice 26: it. And the staff who worked with you to get Doug White to come over here, that was a highlight of

[4:08:41] Voice 26: many years of being on the trust for me. Thank you. Thank you,

[4:08:46] Trustee Patrick: Trustee Elliott. I do appreciate

[4:08:49] Trustee Patrick: your identifying the speaker and helping make that happen. Okay, so is there any further

[4:08:57] Trustee Patrick: business then in the delegations here, Trustee Getty?

[4:09:04] Voice 29: Are we intending to write a second letter

[4:09:06] Voice 29: for the petition i

[4:09:07] Trustee Patrick: i think that is i'm trying to garner so

[4:09:09] Voice 29: then i would like to move that uh

[4:09:11] Voice 29: trust council requests staff to draft a letter for the signature of the chair with respect to um

[4:09:17] Voice 29: the reply to the correspondence from the friends of the gulf islands um we just had it here a

[4:09:28] Voice 29: minute ago item 6.3 describing how the petition has been received and we would

[4:09:41] Voice 29: like the minister to note that it's one of many priorities for the Trust Council

[4:09:47] Voice 29: okay

[4:09:48] Trustee Patrick: Alexander that's all right we're gonna go slow down we've got to work on

[4:09:52] Trustee Patrick: this trustee Gary that's what's written so far up there so request staff to

[4:09:57] Voice 29: draft a letter for the signature of the chair to the Minister of Municipal Affairs in response

[4:10:06] Voice 29: to item 6.3, correspondence from the Friends of the Gulf Islands regarding their petition

[4:10:24] Voice 29: that the information has been received and Trust Council has considered it in light of

[4:10:32] Voice 29: a number of priorities before the council.

[4:10:51] Trustee Patrick: Suggestions for wording.

[4:10:52] Trustee Patrick: We're going to go to Trustee Elliott.

[4:10:58] Voice 14: I have done a lot of thinking about this.

[4:11:00] Voice 14: And I think we wish to recognize there is a strong movement

[4:11:04] Voice 14: among constituents requesting that ecological conservation

[4:11:08] Voice 14: be prioritized above all else.

[4:11:13] Voice 14: I think what we're trying to articulate is that the values

[4:11:17] Voice 14: of environmental protection are linked to so many other values that they cannot be separated and

[4:11:26] Voice 14: prioritized above everything else. The values of environmental protection and the rights of

[4:11:31] Voice 14: Indigenous people are linked. The well-being of our communities are linked. And so if this council

[4:11:38] Voice 14: wishes to affirm that while the natural environment is a core value and a critical

[4:11:45] Voice 14: element deserving of protection in the trust area, it should not be held over and above the

[4:11:51] Voice 14: interests and rights of, for example, Indigenous peoples and other values. And that's what I keep

[4:12:00] Voice 14: hearing from this council, and I would like that message to be conveyed back to the Friends of the

[4:12:06] Voice 14: Gulf Islands.

[4:12:08] Trustee Fast: Trustee Peterson?

[4:12:10] Voice 5: Yeah, I would just encourage us again not to try and write the letter

[4:12:13] Voice 5: in the resolution.

[4:12:17] Trustee Patrick: So how can we capture this unless we could put in light of the balance of

[4:12:24] Trustee Patrick: many priorities? And then that would lead us to be able to write that letter. I'm just trying to

[4:12:29] Trustee Patrick: have enough words here. I'll look to staff for advice to help us have enough words up here that

[4:12:34] Trustee Patrick: we can have some wiggle room to write the letter. Trustee Evans, brilliant idea. Oops. I'll come to

[4:12:42] Trustee Patrick: you next uh trustee borthwick how

[4:12:45] Voice 9: about we put a period after received and then say trust and then

[4:12:52] Voice 9: as a separate sentence trust council um recognizes the need for balance between all of the elements

[4:13:06] Voice 9: in the mandate i

[4:13:10] Trustee Patrick: don't know trustee borthwick brilliant solutions required

[4:13:14] Trustee Patrick: Well,

[4:13:15] Voice 23: I was just going to suggest that, I mean, if this is something that we have discussed before and at length, I think there is a broad understanding, certainly among council of, you know, where we sit on this.

[4:13:29] Voice 23: Do we need to spell this out?

[4:13:32] Voice 23: i think if we just say that we want a letter um and i i think as as this is i i would ask staff

[4:13:41] Voice 23: do they do they understand where we're coming from and perhaps the only addition would be to say to

[4:13:49] Voice 23: work with the executive committee if that's not otherwise clear enough but i my sense is that

[4:13:54] Voice 23: there is an understanding of what we want to say in the letter we don't need to spell it out in

[4:13:58] Voice 23: this motion i think that's uh putting the cart before the horse

[4:14:01] Trustee Patrick: see you ronnie thank you chair

[4:14:05] Voice 3: yeah i i think from the staff perspective we have a good understanding of the messaging and so

[4:14:11] Voice 3: it's really just incumbent on you to ensure that you all have a shared understanding of what that

[4:14:15] Voice 3: litter is going to say because you will be empowering the chair to be sending that letter

[4:14:20] Voice 3: on your behalf and so if there's any ambiguity at this table you're going to want to clarify that

[4:14:24] Voice 3: because it'll be representative of Council as a whole.

[4:14:29] Trustee Patrick: Thank you.

[4:14:30] Trustee Patrick: I'm going to go to Trustee Fast.

[4:14:33] Trustee Fast: Thank you, Chair.

[4:14:35] Trustee Fast: Following up on that, I'm wondering,

[4:14:38] Trustee Fast: A, do we need a letter to the Minister

[4:14:40] Trustee Fast: saying that we've responded,

[4:14:43] Trustee Fast: that we've received the correspondence?

[4:14:45] Trustee Fast: Because of course we did.

[4:14:48] Trustee Fast: Secondly, I won't be voting in favour of this

[4:14:52] Trustee Fast: because I actually do think nature comes first

[4:14:56] Trustee Fast: and I interpret the object differently. Not that any of the other values are

[4:15:03] Trustee Fast: lesser but they all depend on the environment and so I would like to be

[4:15:08] Trustee Fast: able to vote in favor of whatever Trust Council is doing but do we need this

[4:15:14] Trustee Fast: letter? I guess is my main question. Thank you. Trustee Elliott.

[4:15:20] Voice 14: The challenge that

[4:15:21] Voice 14: we're having is of assuming that all values are equal and the rights of

[4:15:28] Voice 14: indigenous peoples are not the same as the values of environmental protection and so the repeated

[4:15:38] Voice 14: requests that islands trust top priority be protection and preservation of the islands

[4:15:45] Voice 14: land and marine ecosystems and rural island character supposes that that is the driving

[4:15:57] Voice 14: force of the mandate and therefore the light in which everything else is viewed and I really think

[4:16:03] Voice 14: since we have heard so much from Indigenous governing bodies from Doug White that the

[4:16:12] Voice 14: rights of Indigenous peoples is not a right to be balanced against other values or rights

[4:16:18] Voice 14: they are standalone and so I have never been comfortable with saying the top priority of the

[4:16:25] Voice 14: the Islands Trust is solely environmental protection. And I would like to put an end

[4:16:30] Voice 14: to this debate by saying we are called to uphold the object of the trust on behalf of the province,

[4:16:39] Voice 14: and that there are many critical elements to that, including the rights of Indigenous peoples.

[4:16:48] Voice 14: We can't keep having this debate.

[4:16:52] Trustee Patrick: Trustee Borthwick?

[4:16:53] Trustee Patrick: yeah

[4:16:57] Voice 23: i mean similarly i mean i i i understand where um you know the friends of the gulf island

[4:17:04] Voice 23: are coming from in terms of wanting this wanting this affirmation i think i i see the the the

[4:17:10] Voice 23: desire there and like um trustee fast you know i recognize that this is it is an underpinning thing

[4:17:16] Voice 23: um i also think that to to put one thing in that primacy that place of primacy uh

[4:17:25] Voice 23: uh, denies our capacity to hold more than one objective at once, which I think, I think the

[4:17:32] Voice 23: job is complex. This, this role as trustee, this, this role in this specific organization is,

[4:17:40] Voice 23: is complicated and it, it behooves us to be able to, um, you know, hold more than one thing at a

[4:17:47] Voice 23: time. And, and I like, um, like trustee Elliot, you know, I'd like to not continue to have this

[4:17:54] Voice 23: specific debate um you know i i understand where the concerns come from but i i think

[4:18:00] Voice 23: it detracts from other meaningful work and actually getting you know getting those things

[4:18:05] Voice 23: done a lot of these things are interrelated and interconnected and i think everyone who sits at

[4:18:09] Voice 23: this table understands that these things are more complicated than just one thing um so yeah thank

[4:18:18] Trustee Patrick: Thank you. Trustee Peterson.

[4:18:21] Voice 5: Yeah, I think some of the impetus behind the petition and some of the correspondence we've got from this particular entity is fueled by the discussion we had about a year ago around the interpretation of Section 3 of the mandate.

[4:18:39] Voice 5: And I think that this council came to a decision at that time, and until such time as council chooses to revisit that decision, I think that's the message.

[4:18:54] Voice 5: we have determined that we are to carefully balance

[4:18:59] Voice 5: these elements and I

[4:19:01] Voice 5: think that forms

[4:19:02] Voice 5: the basis of any reply to

[4:19:06] Voice 5: this petition or any similar. Thank you.

[4:19:10] Trustee Patrick: Trustee Stamford.

[4:19:14] Trustee Stamford: I'm thinking more along the lines of Trustee

[4:19:17] Trustee Stamford: Borthwick is there doesn't need to be a primacy

[4:19:22] Trustee Stamford: I think I agree with writing to make that clear

[4:19:26] Trustee Stamford: year um on the other hand i don't want to discourage debate a discussion not even debate

[4:19:32] Trustee Stamford: discussion that we do have a role here it is separate it can be a core value this is how i

[4:19:40] Trustee Stamford: would word it the environment and protection of the islands ecosystems is a core value just by

[4:19:48] Trustee Stamford: itself um i don't think any questions up but i also personally profoundly want to to be part of

[4:19:59] Trustee Stamford: a movement that continues to see the environment as the ultimate um but that's from my trustee

[4:20:07] Trustee Stamford: perspective which will come and go as new trustees come and go we we can't sort of stifle this

[4:20:13] Trustee Stamford: question because it is really important. Susan from Mesquitee, what was her last name?

[4:20:20] Voice 13: Morrison.

[4:20:21] Trustee Stamford: Morrison. She always said we also speak for the environment that cannot speak here,

[4:20:26] Trustee Stamford: and we do have a role and a purpose to take that on. I never want to not feel I can talk

[4:20:35] Trustee Stamford: about that particular aspect of our role.

[4:20:40] Trustee Patrick: Trustee Getty.

[4:20:42] Voice 29: Well, we have a new minister,

[4:20:44] Voice 29: and she's going to come into this portfolio

[4:20:46] Voice 29: with the understanding that there's been a great deal

[4:20:49] Voice 29: of energy spent around the position

[4:20:52] Voice 29: that the Friends of the Gulf Islands have taken

[4:20:55] Voice 29: and they've had a lot of print copy space

[4:20:59] Voice 29: and I think it behooves us to explain

[4:21:03] Voice 29: that we're not making light of them

[4:21:07] Voice 29: but we've examined this ourselves

[4:21:08] Voice 29: in terms of our Section 3 mandate discussions

[4:21:11] Voice 29: discussions and that we've, you know, researched it reasonably well and come up with our own

[4:21:17] Voice 29: position that it's a core value, but it's not the only value. And that, you know, we're working on

[4:21:22] Voice 29: trying to balance all of the difficult and potent interests. So I think this minister needs to know

[4:21:30] Voice 29: that we're aware of this and on top of it and considering it. Thank you.

[4:21:34] Voice 29: Trustee Boland.

[4:21:35] Voice 29: I

[4:21:39] Voice 19: support what Trustee Getty said. It's a new minister. And the amount of work, research, debate, legal opinion that we've expended on this, it would be useful to describe that to the minister in as succinct a manner as possible.

[4:21:57] Voice 19: because this petition these friends of the gulf islands and others are not going to stand down

[4:22:06] Voice 19: and on the face of it if you don't actually consider how much we debated and how we considered

[4:22:13] Voice 19: the very meaning of the act the words of the act then you are likely to go of course the environment

[4:22:21] Voice 19: parliament is a parliament and it seems like a sort of a you know an easy thing to answer

[4:22:28] Voice 19: but we have considered it we have researched it we have you know we've even requested the minister

[4:22:37] Voice 19: to as part of our request to review the islands trust to make it more clear and we were you know

[4:22:43] Voice 19: turned back to well you know it's up to you guys to figure this out so we have figured it out and

[4:22:50] Voice 19: And I think it's worth emphasizing that. And it should be a fairly comprehensive letter.

[4:22:56] Voice 19: Maybe even the Governance Committee could could put it together. And I think it should be made public, very public.

[4:23:02] Voice 19: Thank you. Trustee Yates.

[4:23:07] Voice 26: Thank you. One of the things I noticed yesterday when we were listening to Douglas White is at least twice he mentioned the importance of our unique mandate to preserve and protect.

[4:23:19] Voice 26: he even used those words which I really appreciated and the only reason I would

[4:23:25] Voice 26: support this motion is because what it says is council has considered it in light of many

[4:23:33] Voice 26: priorities and that's a very important consideration for me because as Trustee Fast

[4:23:40] Voice 26: mentioned personally for me I do feel that the natural environment is the main reason that

[4:23:48] Voice 26: that we do our work but I also recognize that I have a deep desire for co-governance with First

[4:23:57] Voice 26: Nations and I definitely want to keep working on that and I see that as coming into play in a very

[4:24:04] Voice 26: good way with the Islands Trust Council and with local trust committees so the reason the only

[4:24:10] Voice 26: reason I would support this is because it says we're considering what they're saying in light

[4:24:17] Voice 26: of our other priorities the

[4:24:19] Trustee Patrick: trustees this motion has not been seconded yet but i'm not hearing any

[4:24:23] Trustee Patrick: changes to it is there comfort and i i is there comfort trustee evans i

[4:24:30] Voice 9: just wanted to say i

[4:24:31] Voice 9: really like the term core value um so i was wondering if we can add that in that trust

[4:24:37] Voice 9: council has con considers it a core value in light of many priorities so

[4:24:45] Trustee Patrick: would that work

[4:24:47] Trustee Patrick: considered the environment as a core value in light natural sorry oh considered it

[4:24:59] Voice 9: considered the environment and core value protection

[4:25:05] Trustee Patrick: of the environment a core value

[4:25:07] Trustee Patrick: does that sound like the words there you go the protection of the environment as a core

[4:25:12] Trustee Patrick: value in light of the many priorities trustees uh trustee elliot still

[4:25:20] Trustee Patrick: It

[4:25:21] Voice 14: still doesn't meet the intent of what I was trying to bring forward.

[4:25:25] Voice 14: I recognize it's Trustee Getty's motion that the environment as a value, protection of the environment as a value, is absolutely core to the function and performance of the Islands Trust.

[4:25:39] Voice 14: There's no debate about that.

[4:25:40] Voice 14: it is not able to be held as a priority over other things such as the interests and rights

[4:25:50] Voice 14: of indigenous people that's it we need to separate these two pieces protection of the

[4:25:55] Voice 14: environment core value yes priority over other things that are rights human rights which is what

[4:26:04] Voice 14: What DRIPA does is a separate piece, and so therefore it cannot be considered a priority.

[4:26:11] Voice 14: What this does, it's just the environment is a core value in light of many priorities.

[4:26:16] Voice 14: That doesn't get at the actual core of the problem.

[4:26:19] Trustee Patrick: So suggest some wording. We have not a second in motion.

[4:26:23] Trustee Patrick: Is

[4:26:23] Voice 14: a core value, comma, but cannot be prioritized above, for instance, the rights of Indigenous peoples.

[4:26:45] Voice 14: Above all other critical elements in the trust area which deserve protection.

[4:26:57] Trustee Patrick: Trustee Peterson.

[4:26:59] Voice 5: There's two online, but I was just going back to the point about we don't need to write the letter here. Thank you.

[4:27:08] Voice 19: Trustee Boland.

[4:27:12] Voice 19: I would remove has considered and just say considers the protection of the environment a core value.

[4:27:19] Voice 19: and i'd almost say full stop then and leave it and just refer back to the act and the words in the

[4:27:29] Voice 19: act which put in unique amenities and the environment and the trust area so i would almost

[4:27:38] Voice 19: put full stop after as a core value and change it to considers the protection of the environment

[4:27:43] Voice 19: a core value full stop and

[4:27:45] Trustee Patrick: trust council considers okay so sorry here we had to go

[4:27:51] Trustee Patrick: the always the end of the meeting and we have to have one motion that we're going to spend

[4:27:55] Trustee Patrick: a day wordsmithing yeah

[4:27:58] Voice 19: thank you trustees and could i just say um i mean i would say i would

[4:28:04] Voice 19: refer to the islands trust act wording but

[4:28:10] Voice 21: we don't need we

[4:28:10] Trustee Patrick: don't need that we can write that

[4:28:12] Trustee Patrick: in the letter so just yeah okay there you go get rid of paths alexandra i think oh where's another

[4:28:20] Trustee Patrick: one sorry trustee borthwick get rid

[4:28:24] Voice 19: of as as well it's just a core value full stop there

[4:28:29] Trustee Patrick: yes i think

[4:28:31] Voice 23: trustee boland's gotten pretty close i just and i really i get it uh trustee evans trustee elliott

[4:28:36] Voice 23: uh you want to make sure that your conception of this is is baked into this specifically trustee

[4:28:43] Voice 23: Evans you're presumably going to be one of the people who are reviewing this at first blush as

[4:28:47] Voice 23: part of the executive committee please make sure that those considerations are there but let's not

[4:28:53] Voice 23: put it in every motion all

[4:28:55] Trustee Patrick: right trustees we have a motion trustee Getty can you read that motion

[4:29:00] Trustee Patrick: one more time I

[4:29:03] Voice 29: move that trust council request staff to draft a letter for the signature of the

[4:29:07] Voice 29: chair for the minister of housing and municipal affairs in response to item 6.3 correspondence

[4:29:12] Voice 29: correspondence on the september 2025 agenda from the friends of the gulf island society

[4:29:23] Voice 29: regarding their petition conveying that the information has been received and trust council

[4:29:29] Voice 29: considers the protection of the environment of core value needs

[4:29:33] Voice 19: a comma after regarding their

[4:29:35] Voice 19: petition i think because otherwise it's like their petition is conveying the information

[4:29:41] Voice 19: yeah thank

[4:29:42] Trustee Patrick: you it's been seconded by trustee Elliott any discussion on this

[4:29:45] Trustee Patrick: motion I think we've had quite a bit but is there any more not seeing any I'm

[4:29:51] Trustee Patrick: going to call the vote all those in favor raise your hands

[4:29:54] Trustee Patrick: where everybody down

[4:30:00] Trustee Patrick: All 13 carry. So that's carried. Thank you, trustees.

[4:30:06] Trustee Patrick: All right. I want to keep moving. I assume there's nothing else in item 18.

[4:30:11] Trustee Patrick: We have item 19. The follow-up action list is here to be received for information.

[4:30:17] Trustee Patrick: We've moved it to the end as a reason because if we had to remove something to make space.

[4:30:22] Trustee Patrick: And so staff, I look to staff, do you feel that this meeting has added things that we need to adjust as a result of what's been added in this meeting?

[4:30:33] Voice 3: I think we'll have to. There are a couple of follow up actions that have been moved and we'll reflect that in updating the list and whether or not there needs to be any further adjustments.

[4:30:42] Voice 3: We'll bring that back for December.

[4:30:44] Trustee Patrick: All right. Thank you very much. Any questions, trustees, on the follow up action list?

[4:30:48] Trustee Patrick: you'll see it again so we'll receive that for information through general consent

[4:30:54] Trustee Patrick: i'm going to just briefly return to the trustee roundtable because i think that i know i've got

[4:30:58] Trustee Patrick: one trustee here who was very well prepared and was so trustee yates from the trustee roundtable

[4:31:04] Trustee Patrick: and i'll see if there's anyone else that wants to add so go ahead trustee yates thank

[4:31:07] Voice 26: you so much

[4:31:08] Voice 26: for your

[4:31:09] Voice 26: indulgence chair patrick and those of you remaining i will be brief i wanted to talk

[4:31:15] Voice 26: about four things that are unique amenities in island communities and other small communities

[4:31:22] Voice 26: communities where we have to depend on ourselves a lot more than others and the first one that i

[4:31:28] Voice 26: wanted to mention which those of you who took the trip to the makerspace at gyro yesterday

[4:31:33] Voice 26: heard about the fact that our first electric bus arrived today but you didn't get to ride on it

[4:31:40] Voice 26: because it didn't get here till today and we have two electric buses coming they were both made by

[4:31:47] Voice 26: um gerard gerard dan bluebird in montreal they took longer to get than we thought because we

[4:31:53] Voice 26: wanted a canadian supplier and most of the money from uh for getting those buses came from the

[4:31:59] Voice 26: federal rural transit solutions fund and a lot of money also came and a huge amount of support from

[4:32:07] Voice 26: from our regional director, Vanessa Craig.

[4:32:10] Voice 26: I really have to thank her for that.

[4:32:13] Voice 26: And, of course, we had some donors as well as just people

[4:32:18] Voice 26: who wanted to contribute to this amazing thing.

[4:32:21] Voice 26: And I want to point out that the money we got from RTSF,

[4:32:26] Voice 26: it doesn't just cover the buses.

[4:32:28] Voice 26: It covers driver training.

[4:32:29] Voice 26: It covers the huge solar array on top of the depot roof

[4:32:34] Voice 26: that will charge our buses.

[4:32:36] Voice 26: it covers we can hire someone to do the warranty specifications and spreadsheets for us to get us

[4:32:43] Voice 26: started on that and I just wish that we had been able to ride it one of them yesterday

[4:32:50] Voice 26: and I'm very glad that you could all ride at least one Gertie bus because Bertie that was

[4:32:56] Voice 26: Bertie that you rode yesterday Bertie was in the garage until six o'clock yesterday morning

[4:32:59] Voice 26: morning when our coordinator ran down to get it in time to get you all to the depot.

[4:33:05] Voice 26: The other thing I wanted to mention, which is kind of unique to small communities, is

[4:33:10] Voice 26: that Gabriela Island since 2018 has had an investment co-op.

[4:33:15] Voice 26: So it's the members are people who live in our community who invest into this cooperative

[4:33:22] Voice 26: cooperative, so that projects with small businesses and agencies can be realized that

[4:33:29] Voice 26: would not normally be funded by a bank or even a credit union. And we have six priorities. I'm on

[4:33:35] Voice 26: the board, so I can tell you this. Sustainable local businesses and meaningful work, clean

[4:33:41] Voice 26: technologies and renewable energy, affordable housing, waste recovery and recycling, food

[4:33:47] Voice 26: Food Security and Sustainable Agri-Food Business, and First Nations Partnerships.

[4:33:52] Voice 26: And to date, the reason I didn't do this the other day is because that evening we did our 13th loan,

[4:34:00] Voice 26: and it was a big one, and I was just waiting for it to be finalized.

[4:34:05] Voice 26: So we've loaned anything from $1,100 to $20,000.

[4:34:11] Voice 26: dollars and our members we have i think now 55 members who contribute money to the cooperative

[4:34:19] Voice 26: so far we've had no defaulted loans we weren't expecting any we do a very rigorous go through

[4:34:26] Voice 26: when people apply for a loan and we have supported some amazing small business improvements and

[4:34:34] Voice 26: startups on gabriola these are things that would not likely be funded by a bank or even the credit

[4:34:40] Voice 26: Union. So I brought with me the pamphlet that describes everything. And you are more than

[4:34:47] Voice 26: welcome to take one with you. And the third thing I wanted to mention was something I had on the

[4:34:53] Voice 26: table over there so that you could see. This was apparently the first health facility in BC to get

[4:35:01] Voice 26: approval from the local health authority for rainwater collection and filtration. And I

[4:35:08] Voice 26: I attended the grand opening last Saturday, and they were waiting for rain that very night,

[4:35:14] Voice 26: and it rained heavily on Saturday night.

[4:35:16] Voice 26: So that Sunday morning, they could test the system, which I didn't hear anything bad come

[4:35:22] Voice 26: out, so I'm sure everything is working well.

[4:35:24] Voice 26: And it doubles their capacity for our health clinic for water collection.

[4:35:31] Voice 26: The well was running low, and we know that.

[4:35:33] Voice 26: We know in climate change, our wells are not going to be reliable.

[4:35:37] Voice 26: and the funding came from the health center's capital fund um and it's designed for just such

[4:35:45] Voice 26: upgrades of that sort we also had a lot of donations from the community and a lot of

[4:35:50] Voice 26: donations from the lions the gabriel alliance um the fourth thing i was going to talk about

[4:35:57] Voice 26: was gyro in the makerspace and many of you saw that and again that's just something that we

[4:36:04] Voice 26: we came up with that we needed to do

[4:36:05] Voice 26: to keep stuff out of the landfill.

[4:36:08] Voice 26: And we all need to do that on our islands

[4:36:10] Voice 26: because it costs money to transport stuff to the landfill.

[4:36:17] Voice 26: Yeah, maybe what I could say about that is

[4:36:20] Voice 26: all of the learning and the playing

[4:36:22] Voice 26: and the working done at that makerspace

[4:36:24] Voice 26: is in aid of an almost impossible mission,

[4:36:27] Voice 26: which is to find ways to keep non-reusable textiles,

[4:36:32] Voice 26: mostly clothing out of landfills here but also out of landfills across the world where they've

[4:36:38] Voice 26: traditionally been shipped and they end up in other landfills where they pollute the earth and

[4:36:44] Voice 26: the water so it's just a tiny little drop in the bucket but it feels good to be to be doing that

[4:36:50] Voice 26: in our small community thank you all well

[4:36:55] Trustee Patrick: thank you i gave you all a like i said special place

[4:36:59] Trustee Patrick: very strong volunteer organizations. And it shows. Are there any other trustees that got

[4:37:05] Trustee Patrick: missed in the original roundtable that had something they wanted to say? I want to make

[4:37:09] Trustee Patrick: sure I'm not skipping anyone. Thank you very much. Oh, trustees, we're at the final stretch here.

[4:37:17] Trustee Patrick: You'll note for this next section, 21, trustee updates. We've added a couple little tiny words

[4:37:22] Trustee Patrick: in there. Appointed trustees on external committees. So we made it so that this section

[4:37:27] Trustee Patrick: has a real purpose.

[4:37:29] Trustee Patrick: Trustee Peterson?

[4:37:31] Voice 5: Yeah, I was just thinking it might be nice

[4:37:35] Voice 5: if we could identify which trustees are appointed on these,

[4:37:39] Voice 5: and then we know who to give a gentle poke to

[4:37:46] Voice 5: in the absence of written submissions.

[4:37:50] Trustee Patrick: All right, well, thank you.

[4:37:51] Trustee Patrick: And I think it's a work in progress.

[4:37:53] Trustee Patrick: This executive committee is trying to make this section work better.

[4:37:55] Trustee Patrick: I do want to give a shout out to Elizabeth May's constituency coordinator, Asia Emerson, who did actually prepare the report that's in here for the Southern Gulf Island Forum and leading that.

[4:38:06] Trustee Patrick: And I think you'll see that going forward.

[4:38:09] Trustee Patrick: So if there are any questions on any of the reports in this section, this would be your time to raise that.

[4:38:14] Trustee Patrick: Trustee Getty? I want

[4:38:17] Voice 29: to, I guess, step outside that definition of the boundaries in terms of

[4:38:22] Voice 29: the Howe Sound Forum that Bowen is hosting October 3rd. And we're hoping to, because it's being

[4:38:30] Voice 29: hosted in an Islands Trust jurisdiction, we're hoping to get staff over to help with an explanation

[4:38:38] Voice 29: and a, oh, I think, exposition of the work that we're doing

[4:38:43] Voice 29: on the policy statement.

[4:38:45] Voice 29: So we want to get all of these people that are in the small communities

[4:38:49] Voice 29: up and around Howe Sound to start thinking about

[4:38:52] Voice 29: and pay attention to the Islands Trust.

[4:38:55] Trustee Patrick: Thank you.

[4:38:56] Trustee Patrick: I know the executive received that request.

[4:38:59] Trustee Patrick: All right.

[4:39:02] Trustee Patrick: Any further on this section?

[4:39:05] Trustee Patrick: Trustee Peterson.

[4:39:06] Trustee Patrick: Yeah,

[4:39:08] Voice 5: on the ocean protection plan piece, just note that I'm pretty sure I've circulated to all trustees, but of course, today, they're restarting up the webinars. They're free to register, and they're interesting. I try to get to them when I can, but just remind everyone you can be part of that, too, if you want.

[4:39:33] Voice 5: all

[4:39:35] Trustee Patrick: right well if there's no further questions in this section that brings us to a very important

[4:39:40] Trustee Patrick: final one here the next meeting the next meeting of trust council is going to be held in person

[4:39:45] Trustee Patrick: in december two to four um and then we have uh there's a draft program here it's really to get

[4:39:53] Trustee Patrick: your mind thinking around that if you don't have comments today trustee boland

[4:40:00] Voice 19: uh just one thing i thought someplace on the agenda and apologies if i've missed it there

[4:40:05] Voice 19: was a discussion about locations and um i just find that the wi-fi issue in this location is

[4:40:14] Voice 19: very disappointing and i'd like to make that comment that you know when locations are chosen

[4:40:19] Voice 19: that we really really filter out those that can't provide good enough connectivity however

[4:40:27] Voice 19: however beautiful it is.

[4:40:28] Voice 19: So thank you.

[4:40:29] Voice 19: Theo Browning.

[4:40:32] Voice 3: Yeah, thank you.

[4:40:33] Voice 3: Yes, there was an item in the executive office section

[4:40:36] Voice 3: way back on Tuesday.

[4:40:38] Voice 3: There was a brief on locations for December and March

[4:40:43] Voice 3: that you received for information,

[4:40:46] Voice 3: but there was no discussion on.

[4:40:47] Voice 3: But yes, in that brief,

[4:40:48] Voice 3: we do highlight that one of the considerations

[4:40:51] Voice 3: when we look at potential venues is connectivity.

[4:40:55] Voice 3: And I think given some of the challenges

[4:40:58] Voice 3: as we've had on that front we're maybe going to get a little more detailed and specific in what

[4:41:02] Voice 3: our requirements are when we're engaging with venues on that because it has proven to be a bit

[4:41:08] Voice 3: of a challenge and we can certainly you know if there's a desire we can re-engage in a discussion

[4:41:12] Voice 3: on that at a future date as well all

[4:41:16] Trustee Patrick: right trustees so like i said the program is here this

[4:41:19] Trustee Patrick: is for you to think about you have a chance to influence uh how the the next meeting is laid out

[4:41:25] Trustee Patrick: You have between now and about three or four weeks before that meeting to give us your input.

[4:41:31] Trustee Patrick: Trustee Peterson.

[4:41:33] Voice 5: Yeah, just on the tech side of things, I know I spoke with Sage, our contractor,

[4:41:39] Voice 5: but I think what might be really helpful is if our tech team can get a good look at what our requirements are

[4:41:49] Voice 5: so that we can actually measure them up against what might be available.

[4:41:54] Voice 5: And then the other thing would be to look into whether some of the mobile technology solutions, I don't want to mention a certain billionaire's company, but I know that some tech solutions are out there that might be suitable, that are portable, that perhaps Trust Council consider purchasing and help to solve our tech woes.

[4:42:21] Voice 26: trustee

[4:42:21] Trustee Patrick: yates so

[4:42:23] Voice 26: one of the things that happened about a year and a half ago when we lost all power

[4:42:27] Voice 26: all communication everything for three days on four days on gabriel is we didn't buy one of those

[4:42:33] Voice 26: things that trustee peterson we we we borrowed one or so i wonder if it's possible to not buy

[4:42:41] Voice 26: one because we don't need them most of the time but we could borrow one from somewhere let's say

[4:42:46] Trustee Patrick: We don't need to work this.

[4:42:47] Trustee Patrick: I know staff are thinking always,

[4:42:49] Trustee Patrick: and I do want to make sure we put a special shout out.

[4:42:52] Trustee Patrick: I know the tech staff,

[4:42:53] Trustee Patrick: while there may have been challenges all around,

[4:42:57] Trustee Patrick: you didn't get to see their faces

[4:42:58] Trustee Patrick: as they were working over here diligently

[4:43:00] Trustee Patrick: and hard to solve these issues.

[4:43:03] Trustee Patrick: I think we owe them all a big round of applause.

[4:43:11] Trustee Patrick: We are not blaming you whatsoever.

[4:43:14] Trustee Patrick: We blame Gabriel.

[4:43:15] Trustee Patrick: No.

[4:43:17] Trustee Patrick: So thank you so much.

[4:43:19] Trustee Patrick: Thank you to all the staff.

[4:43:20] Trustee Patrick: These are huge, huge undertakings to set these meetings up.

[4:43:25] Trustee Patrick: Thank you to the trustees for coming.

[4:43:26] Trustee Patrick: Trustee Evans, did you have something to add?

[4:43:29] Voice 9: Just a quick question because I was driving at the time.

[4:43:32] Voice 9: So I understand we had this conversation already.

[4:43:34] Voice 9: My question is, did we decide on a place for the March Trust Council meeting?

[4:43:40] Voice 9: If not, I know that there is timing issues in booking.

[4:43:43] Voice 9: So, is that something that we need to deal with sooner rather than later, or has direction being given that there are, these are the options and whichever one is available, that's where we're going?

[4:43:56] Voice 3: I believe the next one is March will be Duncan, December will be Victoria.

[4:44:09] Voice 17: March is in Duncan and Victoria is in December.

[4:44:14] Trustee Fast: Thank you.

[4:44:15] Trustee Patrick: All right, trustees, I need a motion to adjourn.

[4:44:18] Trustee Patrick: Oh my goodness, I have competition.

[4:44:20] Trustee Patrick: I'm going to take Trustee Getty, second Trustee Elliot.

[4:44:23] Trustee Patrick: I assume all those in favor, we are adjourned.

[4:44:28] Trustee Patrick: Thank you everyone.

[4:44:29] Trustee Patrick: Thank you for coming.

[4:44:31] Trustee Patrick: We'll see you in December.