Islands Trust Conservancy Board regular meeting, January 20, 2026

[0:00:17] Voice 6: Good morning. Good morning. Has the live stream started?

[0:00:20] Voice 6: The live stream has started.

[0:00:22] Voice 6: Thank you very much. Good morning, everyone. Welcome to the regular business meeting of the Analyst Trust Conservancy.

[0:00:28] Voice 6: Today is January 20th and the time is 10.01.

[0:00:37] Voice 6: I'd like to start by acknowledging the land that we are meeting on as the ancestral unceded territory and land of many Coast Salish nations.

[0:00:46] Voice 6: I've been reading up on the Sechelt Nation lately and I found a video prepared by that

[0:00:52] Voice 6: nation and I'd like to share a little bit of what that video talked about.

[0:00:57] Voice 6: It's wonderful that the work at the Island Trust Conservancy creates these opportunities

[0:01:01] Voice 6: to do a deeper dive and to learn about the many nations and their ancestral ties to this

[0:01:08] Voice 6: land.

[0:01:10] Voice 6: So in their words, before contact, our people lived in harmony, not just with one another, but with the land.

[0:01:21] Voice 6: We had a unique way of speaking, and we also had a unique way of being a family, a large family.

[0:01:29] Voice 6: There were thousands and thousands upon thousands of Seaselt people.

[0:01:34] Voice 6: What there was, was harmony.

[0:01:37] Voice 6: Harmony is something that we have lacked over the last hundred years or so.

[0:01:41] Voice 6: Because we were separated from our land, and from our families, and from our language.

[0:01:47] Voice 6: One of the things that we had to endure was the burning of all of our regalia and our sacred masks.

[0:01:54] Voice 6: But there is a spiritual component, and it is still in our hearts.

[0:01:59] Voice 6: Therefore, we are able to produce our art, which is our collective identity.

[0:02:04] Voice 6: That spirit is still alive.

[0:02:06] Voice 6: live. If you were to go forward 150 years or more from now, what would I see and envision for the

[0:02:15] Voice 6: Shishelt people? By living from a place of spirit, we will be able to provide our best to each other

[0:02:22] Voice 6: and to the greater community. I do see integration. I see our living, our culture thriving,

[0:02:31] Voice 6: and I see a land that is restored, an environment that is restored. More and more young people are

[0:02:38] Voice 6: picking up the drum and more and more people are beginning to sing the songs. Where we want to be

[0:02:45] Voice 6: again is where we left off 100 years ago, 150 years ago. It is going to be full circle. We're

[0:02:53] Voice 6: going to reverse what the government caused us and we're going to go back to our traditional

[0:02:58] Voice 6: ways of governing. And I think it's going to be exciting for me to see in my lifetime

[0:03:03] Voice 6: time at 70 years old now, I can see it. I can almost feel it. This is a video available on the

[0:03:12] Voice 6: Seashell Nation's website, and I think it's a really important message as we begin our new year

[0:03:18] Voice 6: and our work as we come full circle. Thank you. My name is Lisa Govro. I am chair of Island Trust

[0:03:26] Voice 6: Conservancy. I'm the elected trustee for Galliano Island, which is a core territory of the Penelope

[0:03:33] Voice 6: tribe. And perhaps we'll go around with some introductions. Over to you, Vice Chair Namco.

[0:03:40] Voice 9: Thank you so much, Chair Gavro, for opening us in that way and sharing that story from

[0:03:45] Voice 9: Sechelle. Thank you very much. Good morning, everyone. My name is Tanner Timothy.

[0:03:50] Voice 9: I come from Plauman First Nation on the Upper Sunshine Coast, sorry. And I am the provincially

[0:03:57] Voice 9: appointed Islands Trust Conservancy Board Member, as well as the current Vice Chair.

[0:04:03] Voice 9: and I'm calling today from Burnaby Mountain

[0:04:06] Voice 9: on the unceded territory of Sway the Tooth.

[0:04:08] Voice 9: Thank you.

[0:04:10] Voice 6: Over to you, Trustee Smith.

[0:04:18] Trustee Smith (probable): Hi, my name's Risa Smith.

[0:04:20] Trustee Smith (probable): I'm an appointed trustee.

[0:04:23] Trustee Smith (probable): I am talking to you from the unceded territory

[0:04:28] Trustee Smith (probable): of the Penelakut Nation

[0:04:30] Trustee Smith (probable): in the north end of what we call Galliano Island.

[0:04:33] Trustee Smith (probable): And just to make you aware,

[0:04:34] Trustee Smith (probable): I've been on the trust board for almost five years.

[0:04:40] Trustee Smith (probable): so this will be my last term and I have approximately three meetings left so just

[0:04:46] Trustee Smith (probable): wanted to make you aware of that. Thank you.

[0:04:48] Voice 2: Thank you. Over to you Trustee Georgeson.

[0:04:52] Voice 2: Hi I'm Janine Georgeson. I am joining you from what is known as Galliano Island on the south end

[0:04:58] Voice 2: which is the shared territory of the Sartlip and the Penelakut people overlooking the language

[0:05:04] Voice 2: language border of the Central Athenian whole community language.

[0:05:08] Voice 2: And I am eventually appointed trustee.

[0:05:11] Voice 2: Thank you. Good morning.

[0:05:13] Voice 2: Over to you, Trustee Yates.

[0:05:16] Voice 7: Thank you, Chair Govro.

[0:05:17] Voice 7: And thank you for such a beautiful opening.

[0:05:19] Voice 7: I am coming in today from Foggy,

[0:05:22] Voice 7: Gabriela, a territory of this name of First Nation.

[0:05:28] Voice 7: Thank you. And Trustee Elliott.

[0:05:32] Voice 3: Good morning, everyone.

[0:05:33] Voice 3: Well, everyone, Toby Elliott elected on Gabriela Island, representing Gabriela Magendacorsi

[0:05:41] Voice 3: constituents in Snonimic First Nation Territory. And I'm here on the board as the executive

[0:05:49] Voice 3: liaison representative.

[0:05:52] Voice 6: Thank you. Thank you. Good morning. And then I'll turn it over to

[0:05:56] Voice 6: Manager Tyrrell.

[0:05:59] Voice 16: Good morning, everybody. And yes, thank you, Lisa, to that beautiful

[0:06:08] Voice 16: Wendy Tiro, I am the manager of the Islands Trust Conservancy. I'm very happy to be joining everybody here for a board meeting. It's a pretty exciting agenda, and I'm joining from the unceded lands of the Coast Salish peoples, specifically the Lekwungen-speaking peoples,

[0:06:24] Voice 16: Esquimalt Nations, and Songhees.

[0:06:28] Voice 16: And I would like to introduce staff that are attending this meeting this morning, starting

[0:06:35] Voice 16: with Gemma Green.

[0:06:43] Voice 12: Gemma, introduce yourself.

[0:06:44] Voice 16: Sorry, Wendy,

[0:06:45] Voice 12: I thought you were going to introduce me.

[0:06:47] Voice 12: You are going to introduce yourself.

[0:06:50] Voice 12: Good morning, everyone, and Happy New Year.

[0:06:52] Voice 12: It's good to see you.

[0:06:53] Voice 12: My name is Gemma Green.

[0:06:54] Voice 12: I'm the team lead for protected area management at Islands Trust Conservancy.

[0:07:02] Voice 16: And staff, Catherine Martell.

[0:07:04] Voice 16: I'm

[0:07:12] Voice 14: having video problems. Good

[0:07:12] Voice 15: morning, everyone. Catherine Martel, joining you this

[0:07:17] Voice 15: morning from New York for Coals in

[0:07:20] Voice 14: the territory of the Hazanit people. And I am the Ecosystem

[0:07:25] Voice 14: Protection Specialist for Iowa's Trust. And

[0:07:31] Voice 16: Jill Allen, please, our meeting host.

[0:07:36] Voice 17: Hi, I'm Jill Allen, joining from the Victoria office in the territory of the Esquimalt and

[0:07:41] Voice 17: Songhees Nation.

[0:07:44] Voice 16: And on behalf of Trust Area Services, we have Jill Merrick. Good morning,

[0:07:55] Voice 13: I'm Jill Merrick. I'm the Senior Policy Analyst with TAS, and I'm joining you from the unceded

[0:08:02] Voice 13: territory of the Coast Salish, and really happy to have the opportunity to work with you this morning.

[0:08:12] Voice 16: We have staff Erica Wheeler that just came into the meeting. Can you introduce yourself, Erica?

[0:08:18] Voice 16: or maybe not okay on behalf of TAS as well trust area services we have Joe Elliott yeah

[0:08:42] Voice 11: and uh I lost it so I haven't practiced my language for a while but my

[0:08:55] Voice 11: comox that is uh which originates

[0:08:57] Voice 10: from the name of the islands trust conservancy species at risk

[0:09:01] Voice 10: program coordinator sorry erica

[0:09:04] Voice 16: sorry um joe is just in the middle of his introduction so we'll

[0:09:08] Voice 16: we'll go with you next i think she's having delay issues sorry

[0:09:14] Voice 11: joe no no problem and i'm calling in

[0:09:16] Voice 11: from nancy nutritional territory uh couch and i just got thank you uh

[0:09:22] Voice 16: erica wheeler i think she's

[0:09:34] Voice 16: having some some issues maybe a delay

[0:09:37] Voice 16: yeah maybe a delay yeah we

[0:09:40] Voice 16: can go ahead yeah we'll introduce

[0:09:42] Voice 16: erica when her item comes up

[0:09:45] Voice 6: fantastic did we get everybody well good morning everyone

[0:09:50] Voice 16: oh david marler sorry david please introduce yourself okay

[0:09:55] Voice 1: thank you yeah good morning uh

[0:09:58] Voice 1: David Mahler, I'm the Director of Legislative Information Services and I'm happy to be coming

[0:10:04] Voice 1: to you from the territory of the Ligonwin speaking people and I'm just here to do the

[0:10:11] Voice 1: election and then I'll be dropping out. Thank you.

[0:10:15] Voice 6: Thank you very much. Good morning everyone,

[0:10:18] Voice 6: thank you and happy wonderful new year ahead. With that it brings us to item number

[0:10:25] Voice 6: three which is elections for the islands trust conservancy and with that i will turn it over

[0:10:30] Voice 6: to you director marler okay

[0:10:33] Voice 1: thank you so this is the election of the chair for allen's trust

[0:10:37] Voice 1: conservancy and then we'll also do the election for the vice chair this is all subject to um

[0:10:44] Voice 1: island's trust conservancy policy 312 which is the island's trust conservancy board and committee

[0:10:50] Voice 1: election policy so that policy lays out the process which largely follows the

[0:10:56] Voice 1: process used for executive committee and elections from of the election sorry

[0:11:04] Voice 1: elections by the Trust Council of its executive committee so I was trying to

[0:11:10] Voice 1: say so the process is I'll call for nominations and any board member can

[0:11:18] Voice 1: nominate another board member you cannot nominate yourself and then that

[0:11:23] Voice 1: nomination needs to be seconded by a board member and again that cannot be

[0:11:28] Voice 1: the nominee and and then after that I'll ask the nominee if they accept the

[0:11:34] Voice 1: nomination and if that's the case then that person will stand for the election

[0:11:39] Voice 1: if there's more than one person who is nominated and accepted then we'll go to

[0:11:46] Voice 1: the election and i'll tell you how that happens if we get there if there's only one person and

[0:11:52] Voice 1: nobody else steps up then it's by acclamation and then we'll repeat that for the vice chair as well

[0:11:59] Voice 1: so before we start is there any questions on the process okay not seeing any so i'll continue

[0:12:09] Voice 1: so with that i'm just going to ask for a first time is there any nominations for the position

[0:12:15] Voice 1: of Chair of the Islands Trust Conservancy.

[0:12:20] Voice 1: Just raise your hand.

[0:12:23] Voice 1: Okay, I see Trustee Yates.

[0:12:26] Voice 7: Yes, I would like to nominate Lisa Govro for Chair.

[0:12:30] Voice 1: Okay, I need a seconder for that.

[0:12:33] Voice 1: So a seconder for Lisa Govro, and I see Trustee Elliott.

[0:12:36] Voice 1: Thank you.

[0:12:38] Voice 1: And Trustee Govro, do you accept the nomination?

[0:12:42] Voice 6: I gladly accept, thank you.

[0:12:45] Voice 1: Okay, thank you.

[0:12:46] Voice 1: you. I will ask a second time if there's any nominations for Chair of Islands Trust Conservancy.

[0:12:57] Voice 1: Okay, and as per policy, I'll ask a third and final time, are there any additional nominations

[0:13:03] Voice 1: for Chair of Islands Trust Conservancy? Okay, I'm not seeing any. So with that, I'll close the

[0:13:13] Voice 1: nominations. We have one nomination, which is Trustee Gavro. So by acclamation, Trustee Gavro

[0:13:20] Voice 1: is the Chair of Islands Trust Conservancy for the next year.

[0:13:24] Voice 6: Thank you, thank you.

[0:13:26] Voice 1: So also now we'll go to the vice chair

[0:13:29] Voice 1: and again, same process.

[0:13:31] Voice 1: I just asked for the first time,

[0:13:33] Voice 1: are there any nominations for vice chair

[0:13:36] Voice 1: of Islands Trust Conservancy?

[0:13:38] Voice 1: Trustee Yates?

[0:13:41] Voice 7: Yes, I would like to nominate Nuncombe Tanner Timothy

[0:13:45] Voice 7: for vice chair of the Islands Trust Conservancy.

[0:13:48] Voice 1: Okay, thank you.

[0:13:49] Voice 1: And is there a second there to that nomination?

[0:13:52] Voice 1: nomination. And I see Trustee Gavril. Okay, so thank you, Trustee Gavril. And I would

[0:14:05] Voice 1: like to ask Malcolm. Sorry, is that the correct name? Would you like to would you accept that

[0:14:13] Voice 1: nomination?

[0:14:15] Voice 9: Yes, I would gladly accept it. And thank you very much, Trustee Nates for

[0:14:18] Voice 9: your nomination thank

[0:14:20] Voice 1: you okay i'll ask a second time are there any further nominations for vice

[0:14:28] Voice 1: chair of islands trust conservancy and i'll ask a final time third and final time are there any

[0:14:38] Voice 1: nominations for islands trust conservancy vice chair okay i'm not seeing any so with that we

[0:14:48] Voice 1: We have one nomination, which is Trustee Nankwam.

[0:14:52] Voice 1: And by acclamation, Trustee Nankwam is the Vice Chair

[0:14:57] Voice 1: of the Allen's Trust Conservancy.

[0:15:00] Voice 1: Congratulations.

[0:15:02] Voice 1: And I'll pass it back to Chair Gavril.

[0:15:06] Voice 1: And unless you need me for anything else,

[0:15:08] Voice 1: I will step out and let you continue with your meeting.

[0:15:11] Voice 6: Thank you very much, Director Marlar.

[0:15:13] Voice 6: And thank you, Allen's Trust Conservancy Board.

[0:15:17] Voice 6: Moving on, we have a big agenda today.

[0:15:19] Voice 6: today. Move on to item number four, which is the approval of the agenda. Are there any amendments

[0:15:26] Voice 6: or additions to the agenda today? Seeing none, we'll approve the agenda by general consent.

[0:15:35] Voice 16: Sorry, Trustee Chair Gavreau. There's a slight adjustment to the agenda on page two.

[0:15:43] Voice 16: Actually, yeah, page two. 9.1.3 will be presented before 9.1.2.

[0:15:49] Voice 16: so they were 1

[0:15:50] Voice 6: .3 will be okay yeah awesome thank you very much that makes good sense

[0:16:01] Voice 6: fantastic and that so then we're going to need a motion then to accept the minutes as amended

[0:16:07] Voice 6: i'm looking for a mover uh by sharon emcom fantastic and then a seconder please

[0:16:20] Voice 6: trustee yates thank you i'll call the vote all in favor carried

[0:16:29] Voice 6: carried great job thank you I'm going to be very quick today I feel like an auctioneer with the

[0:16:34] Voice 6: agenda today we'll get through it though uh all right moving on to item number five rise and

[0:16:40] Voice 6: report there is no horizon report for today and then item number six is the adoption of the minutes

[0:16:45] Voice 6: has everyone had a chance to read over the minutes uh we're looking at the uh the draft minutes from

[0:16:50] Voice 6: November 18th first are there any additions or any amendments we're looking for clarity and accuracy

[0:16:56] Voice 6: any comments from the board then we'll take it by general consent and we'll adopt these minutes

[0:17:06] Voice 6: moving on to item 6.2 july 22nd joint itcec meeting and chance to read those over fantastic

[0:17:16] Voice 6: minutes that was a good meeting are there any additions or amendments or sorry additions

[0:17:21] Voice 6: yeah we're looking for clarity accuracy seeing no comments and we will adopt the minutes by

[0:17:30] Voice 6: general consent. On to item number seven, a follow-up action list. Are there any questions

[0:17:37] Voice 6: from the board or any comments from staff? Seeing none, we'll move on to item number eight.

[0:17:53] Voice 6: We'll be exiting this meeting and moving into a closed meeting, so I'll be looking for someone

[0:17:58] Voice 6: to read the motion on our agenda at item eight. Anybody care to make the motion? Trustee Yates,

[0:18:16] Voice 6: thank you very much i

[0:18:18] Voice 7: would love to make the motion um but my screen view is blocking part of

[0:18:24] Voice 7: it and so i'm just going to try to move everybody out of the way here there we are i move that the

[0:18:34] Voice 7: islands trust conservancy board requests staff to finalize a conservation agreement between islands

[0:18:40] Voice 7: trust conservancy and environment and climate change canada and to obtain the chair or authorize

[0:18:46] Voice 7: um i

[0:18:48] Voice 6: think we're not reading that one we're actually that's the most the rfd i'm so sorry

[0:18:53] Voice 6: to interrupt okay we're looking for the motion to close the meeting would you

[0:18:57] Voice 17: like me to share that

[0:18:58] Voice 6: yes please oh it's on the screen right now okay

[0:19:01] Voice 17: thank you very

[0:19:03] Voice 7: much okay i'm happy to read that

[0:19:05] Voice 7: one um i move that the islands trust conservancy meeting be closed to the public in accordance

[0:19:11] Voice 7: with the community charter part four division three section 91 oh i can't see it now sorry

[0:19:18] Voice 7: just lost my i'm having a real connection problems here someone else will probably have to read that

[0:19:27] Voice 7: fantastic i'll read out the rest of it thank you

[0:19:29] Voice 7: my

[0:19:30] Voice 16: apologies it will be coming back up shortly

[0:19:33] Voice 16: there we go

[0:19:34] Voice 7: it's partly my internet too um wendy sorry about that

[0:19:37] Voice 16: no no i'll

[0:19:40] Voice 6: show read it out uh

[0:19:41] Voice 6: that the ellen trust conservancy meeting be closed to the public in accordance with the

[0:19:46] Voice 6: community charter part four division three section 90 one item i the receipt of advice

[0:19:53] Voice 6: that is subject to solicitor client privilege including communications necessary for that

[0:19:58] Voice 6: purpose looking for a seconder seconder from trustee yates and then i call the vote all in

[0:20:04] Voice 6: in favor? Fantastic. All carried. Motion carried. And then we shall turn off the recording and we

[0:20:18] Voice 6: will go into a closed meeting.

[0:20:21] Voice 17: Okay. Just take me one second. You got it. Just one more thing I need

[0:20:37] Voice 17: to do.

[0:20:39] Voice 16: I apologize. I did not have a motion ready for you. So I'm glad that worked out.

[0:20:49] Voice 17: Just a couple more seconds.

[0:21:03] Voice 16: Director Frater, correct me if I'm wrong, but if we need

[0:21:06] Voice 16: to pop back in to view the legal opinion or discuss the legal opinion we can do so is that

[0:21:14] Voice 16: right go back into closed meeting yes

[0:21:16] Voice 5: you just passed the motion again to go back into closed

[0:21:18] Voice 5: okay and if you've got a decision about whether or not you want to go into close you can close

[0:21:23] Voice 5: the meeting for that purpose thank

[0:21:26] Voice 17: you okay i believe we are good to go awesome

[0:21:30] Voice 6: thank you and

[0:21:31] Voice 6: And we have returned from our in-camera and we were resuming our regular business meeting.

[0:21:36] Voice 6: Moved on to item number nine, business.

[0:21:38] Voice 6: Item 9.1, items for approval.

[0:21:41] Voice 6: 9.1.1, Section 11 Covenant Agreement between the Islands Trust Conservancy and Environment and Climate Change Canada.

[0:21:50] Voice 6: Over to you, Species at Risk Coordinator, Erica Wheeler.

[0:21:56] Voice 10: Thank you, Trustee Gauvreau.

[0:21:58] Voice 10: So really excited to be here to present this request for decision to the board today.

[0:22:06] Voice 10: I'll start with just a brief bit of background.

[0:22:09] Voice 10: There's been quite a bit of documentation provided ahead of time, but it was quite lengthy.

[0:22:15] Voice 10: So please feel free, of course, to ask me any questions along the way.

[0:22:19] Voice 10: So as some of you will know, but maybe not all of you, we have had a grant from Environment

[0:22:27] Voice 10: and Climate Change Canada for about six years now to help us to implement a species at risk program

[0:22:33] Voice 10: on islands, trust, conservancy, protected areas. And so the activities that we've done have ranged

[0:22:40] Voice 10: from public and trustee education to surveys and monitoring of species at risk. So actually

[0:22:48] Voice 10: understanding what species are aware. All sorts of habitat enhancement projects that have included

[0:22:56] Voice 10: things that we do anyway as part of our protected areas management so invasive species removal

[0:23:03] Voice 10: adding habitat enhancements such as nest boxes and artificial cover objects for amphibians

[0:23:10] Voice 10: and reptiles as well as considering entering into a longer term conservation agreement with

[0:23:21] Voice 10: Environment and Climate Change Canada and that's what I'm presenting about today

[0:23:26] Voice 10: I'll say that the funding agreement that we have now is ending, and that's not just ending with us,

[0:23:33] Voice 10: that's ending all across Canada. As of the end of March this year, there was a great amount of

[0:23:40] Voice 10: funding provided to groups all across Canada. Ours is a priority places program for species at risk.

[0:23:49] Voice 10: And there was 11 or 12 programs across Canada like that. So we're not the only ones

[0:23:56] Voice 10: losing our funding and um what i'm presenting today to you is a proposal for a conservation

[0:24:04] Voice 10: agreement this is a more formal agreement and it's under the species at risk act it's called

[0:24:11] Voice 10: section 11 it's another way of funding um it at least enables funding this is not a funding

[0:24:19] Voice 10: agreement but it provides a pathway to funding potentially that funding will depend on um the

[0:24:26] Voice 10: budgets of Environment and Climate Change Canada. But this agreement puts us in a good place to

[0:24:33] Voice 10: receive that kind of funding. As Claire may have mentioned a little bit earlier, it's not a legally

[0:24:46] Voice 10: binding agreement. It's really a collaborative framework. There are some examples of other

[0:24:52] Voice 10: section 11 agreements um that are in your documents one that you may be most familiar with

[0:24:58] Voice 10: is regarding the um southern resident killer whales in our area um so that's a very very broad

[0:25:07] Voice 10: agreement uh with uh and by that i mean lots of different organizations first nations port

[0:25:15] Voice 10: authorities and the feds to do everything they can to support the recovery of uh the southern

[0:25:22] Voice 10: resident killer whales. This is a different kind of agreement in that it's not an emergency

[0:25:30] Voice 10: in the trust area. The southern resident killer whales are on the precipice of extinction and so

[0:25:38] Voice 10: this is kind of what that's kind of one of the last voluntary measures that Environment Canada

[0:25:43] Voice 10: provides in that case a section 11 agreement. We're in a different position. We are in a position to

[0:25:50] Voice 10: to be able to step forward as a conservancy and as really a local government,

[0:25:57] Voice 10: a body that enables the local government to do its conservation work to show Canada that we are voluntarily managing for species at risk.

[0:26:08] Voice 10: So it's a good position to be in. It's not an emergency, but it enables us to stand up and be a good example

[0:26:16] Voice 10: and to continue the work that we we think is really critical for what we're doing

[0:26:22] Voice 10: um so i'll maybe just stop there and see if there's um any questions or if wendy or claire

[0:26:29] Voice 10: would like to add anything i see trustee smith sam go

[0:26:34] Voice 6: ahead trustee smith uh you're muted

[0:26:39] Trustee Smith (probable): uh should i wait to see if wendy or claire might want to add something in which case

[0:26:43] Trustee Smith (probable): maybe my question will be answered no go ahead okay um so there's one thing

[0:26:54] Trustee Smith (probable): that's confusing to me about this like you have this section it's a really good

[0:26:57] Trustee Smith (probable): note I thank you for it I know it's long but I think it was very helpful under

[0:27:02] Trustee Smith (probable): the frequently asked questions number 11 asks do we have staff capacity and

[0:27:08] Trustee Smith (probable): operational budget to effectively manage this and in the first point you say we

[0:27:13] Trustee Smith (probable): We have staff till March 31st, 2026.

[0:27:17] Trustee Smith (probable): And so, but when I look at the budget,

[0:27:21] Trustee Smith (probable): so it recognizes it's asking for one extra month of that,

[0:27:26] Trustee Smith (probable): but I don't, maybe I didn't see it in the budget.

[0:27:29] Trustee Smith (probable): I don't see any budget items for continuing a species at risk program.

[0:27:34] Trustee Smith (probable): And so, in fact, we don't have the capacity to do this.

[0:27:39] Trustee Smith (probable): Is that, am I misinterpreting?

[0:27:41] Trustee Smith (probable): Because to me, this links to budget.

[0:27:42] Trustee Smith (probable): this question so we do have money to the end of this fiscal and possibly if we agree for one extra

[0:27:48] Trustee Smith (probable): month but we don't have any funds dedicated to this species at risk program after march 31st

[0:27:57] Trustee Smith (probable): am i misunderstanding at least to

[0:28:00] Trustee Smith (probable): the budget yeah

[0:28:01] Voice 6: yeah we'll turn it over to manager turtle

[0:28:04] Voice 16: pardon me can i can address that um so this is a conservation framework that as as um

[0:28:12] Voice 16: Erica mentioned, does not come with funding. We have capacity up to March to do the work that we

[0:28:20] Voice 16: have planned to do through the Priority Places Canada Nature's Fund work. This agreement

[0:28:26] Voice 16: would provide a framework if funding were to become available. So the funding that becomes

[0:28:33] Voice 16: available would come with staff capacity, staff resourcing. And so we would be continuing to do

[0:28:41] Voice 16: a minimum amount of species at risk work without this funding or without this agreement and without

[0:28:47] Voice 16: additional funding we will not unfortunately continue to have a species of risk program

[0:28:52] Voice 16: coordinator after the April if the April extension is approved budget is approved but given the

[0:29:01] Voice 16: framework and the opportunity to receive funding we would have the capacity to do so does that

[0:29:09] Voice 16: answer your question trustee smith a

[0:29:12] Trustee Smith (probable): little bit i just have a follow-up question that relates to

[0:29:14] Trustee Smith (probable): this so there is a british columbia environment and climate change canada nature agreement which

[0:29:24] Trustee Smith (probable): involves collaboration on conservation between the federal government and the province of bc

[0:29:29] Trustee Smith (probable): so i don't like this is where i get confused because i see everything integrated

[0:29:34] Trustee Smith (probable): would we be looking for funding through that BC federal government agreement?

[0:29:44] Trustee Smith (probable): Like this doesn't talk about that and to me like there's already an agreement

[0:29:48] Trustee Smith (probable): between the province, we're in the province, we're a provincial agency, so

[0:29:52] Trustee Smith (probable): wouldn't we be looking to link with that program which is already agreed on? I

[0:29:59] Trustee Smith (probable): don't know.

[0:30:00] Trustee Smith (probable): I'll just leave it at that.

[0:30:02] Voice 6: Any comments?

[0:30:04] Voice 6: Manager Thurow?

[0:30:06] Voice 16: Director Frater, can you speak to that?

[0:30:09] Voice 16: This is the federal agreement that we're working on currently.

[0:30:12] Voice 16: We haven't discussed the provincial agreement.

[0:30:16] Voice 5: I think we'd be open to taking funding from anyone that offered it.

[0:30:20] Voice 16: At

[0:30:20] Voice 5: this stage, our federal counterparts are suggesting that this framework agreement might make the Island's Trust Conservancy specifically eligible for Section 13 funding streams,

[0:30:30] Voice 5: streams should there be money available so this seems like a prudent move it's without opposing

[0:30:36] Voice 5: any future obligation on the conservancy makes it possible to be eligible for potential funding

[0:30:43] Voice 5: streams should they open up and certainly if so any certainly speak with the province about whether

[0:30:48] Voice 5: they have any money they'd like to flow through to us um we you know could have that conversation

[0:30:52] Voice 5: to date they have not approached us with that opportunity justy

[0:30:57] Trustee Smith (probable): smith does that satisfy your

[0:30:58] Trustee Smith (probable): question uh it's okay yeah not totally it doesn't matter it's good enough for this discussion thank

[0:31:05] Voice 6: you yeah fantastic and yeah bring us back to this agenda item to the section 11 uh trustee elliott

[0:31:14] Voice 3: yeah i just wanted to return to the budget question um because i think trustee smith's

[0:31:20] Voice 3: point like are we not continuing are we not are we unable to continue some of the program

[0:31:27] Voice 3: or the items in the current program and I understand that they're extending or asking

[0:31:34] Voice 3: for an extension of Erica's salary so that she can do the reporting out on this the work that's

[0:31:41] Voice 3: been done through the grant but when I looked at the budget request for next fiscal I kind of

[0:31:48] Voice 3: thought there's still species at risk monitoring embedded in like the NAPTEP covenants monitoring

[0:31:54] Voice 3: you know that's part of our work um it's just not that we're not getting a grant to fund and

[0:32:04] Voice 3: supplement um and so the money has to come from trust council to continue our conservation program

[0:32:11] Voice 3: which includes monitoring i believe of of the species at risk am i correct in that because

[0:32:20] Voice 15: it's more like

[0:32:20] Voice 3: entering into a deficit of funding because we don't have the grant but some of the

[0:32:24] Voice 3: The work is continuing, but it's going to have to be funded through tax levies.

[0:32:31] Voice 3: Amanda, do

[0:32:32] Voice 3: you have that?

[0:32:33] Voice 6: Wendy?

[0:32:34] Voice 6: I do.

[0:32:35] Voice 6: Manager Terrell.

[0:32:37] Voice 16: Hi.

[0:32:38] Voice 16: Yeah.

[0:32:38] Voice 16: Okay.

[0:32:42] Voice 16: The funding that we're receiving right now has boosted species at risk and ecosystem

[0:32:48] Voice 16: surveys, monitoring, no doubt.

[0:32:50] Voice 16: out. The work that has been funded through CORE funding, tax base, has matched that work. We use

[0:32:58] Voice 16: the match funding for the work that we had been doing. Without the Species Risk Environment and

[0:33:03] Voice 16: Climate Change Canada funding, we lose that additional funds. And given the budget that

[0:33:13] Voice 16: we proposed for 26-27 there will be less work that we will be able to achieve without that extra

[0:33:21] Voice 16: funding through species at risk surveying monitoring and that work some of that work will

[0:33:26] Voice 16: continue because we're prioritizing that work that started over the six years and it's important to

[0:33:32] Voice 16: continue that work but we will definitely be limited and unfortunately we do not do species

[0:33:38] Voice 16: of risk monitoring during compliance monitoring. We don't have staff expertise. That is something

[0:33:44] Voice 16: we hire experts to do, species of risk monitoring. So there's no doubt that the work that we have

[0:33:55] Voice 16: been doing over the last six years provided by $220,000 a year for six years will have to be

[0:34:03] Voice 16: reduced without additional funding coming in um because our our regular operations for the

[0:34:10] Voice 16: protected areas management program um has a quite a good budget on its own

[0:34:19] Voice 8: trustee smith

[0:34:23] Trustee Smith (probable): just to clarify wendy thank you for that um so do we lose the matching core funding as well

[0:34:31] Trustee Smith (probable): the matching that's

[0:34:32] Voice 16: what i'm trying to get at is

[0:34:34] Voice 16: our tax base yes

[0:34:36] Trustee Smith (probable): so so but what you what you said

[0:34:39] Trustee Smith (probable): and what i understood was because we had the environment and climate change canada grant

[0:34:43] Trustee Smith (probable): we had that grant required us to have matching funding from the core budget and if we lose this

[0:34:52] Trustee Smith (probable): grant do we lose the matching core funding as well that's associated with having to have

[0:34:58] Trustee Smith (probable): matching money that's what it is i

[0:35:02] Voice 16: understand the the core the matching funds that we use

[0:35:07] Voice 16: is our core budget it is our regular working budget so in summary the work that we have always

[0:35:14] Voice 16: been doing and we continue to do prior to the grant provided the match funds and more to

[0:35:20] Voice 16: environment to the environment and climate change grant so we have existing funds that we spend

[0:35:27] Voice 16: annually and we that is was used as core match or as match to the grant it wasn't an additional

[0:35:36] Voice 16: amount of core funding that we asked for. It was our core funding of our regular program work.

[0:35:45] Voice 16: Chair Govro, I'll let you.

[0:35:48] Voice 6: Right on. I see our SAR coordinator, Erica Wheeler, stand up.

[0:35:53] Voice 6: And some comments. Thank

[0:35:55] Voice 10: you, Chair Govro. I think Wendy clarified pretty well. But I just

[0:36:00] Voice 10: wanted to add the terminology that we really just matched in-kind contributions. So we did a lot of

[0:36:08] Voice 10: of work in kind um things that we do anyway as part of our protected area management that counted

[0:36:16] Voice 10: towards the kind of work that Environment Canada wanted to see done so we did add some cash but

[0:36:22] Voice 10: overall it was in kind contributions thank

[0:36:26] Voice 7: you Trustee Yates thank you um that that was a good

[0:36:31] Voice 7: explanation and sorry I've had to turn my video off I might be able to turn it on a little bit

[0:36:35] Voice 7: bit later depending on what it looks like up on my connection here um yeah so my question kind of

[0:36:41] Voice 7: relates to to all of this when we are planning a budget and when we want to let's say beef up the

[0:36:48] Voice 7: our budget requests thinking that we might be able to do some matching here and there

[0:36:54] Voice 7: it's sort of a chicken and an egg thing because if we think we might get grants that require

[0:37:00] Voice 7: matching funds then we're going to ask for that money in our regular budget in our core funding

[0:37:05] Voice 7: But if we really don't think we're going to get any of those, or if we've been told they don't even exist anymore, it seems precarious to not ask for core funding that could be matching, but it also seems precarious to ask for it if we don't have anything to put it to.

[0:37:30] Voice 7: Although I'm always happy just to make sure it goes in the budget anyway, somewhere.

[0:37:36] Voice 6: agreed agreed manager true i

[0:37:44] Voice 16: think one way to consider this is uh the section 13 agreements if

[0:37:49] Voice 16: if a contribution was offered to us through environment and climate change canada

[0:37:52] Voice 16: it would come with resources to not only uh provide an additional opportunity for more species

[0:37:59] Voice 16: of risk work to up our you know the work that we're doing we would do on our core budget it

[0:38:05] Voice 16: it would also come with funding to have a coordinator to do that work and so the other

[0:38:11] Voice 16: thing is we will be and are currently looking at other grant opportunities in which in-kind

[0:38:20] Voice 16: and match funding will be required.

[0:38:25] Voice 8: Any more

[0:38:26] Voice 6: comments from the board? I'll just add that any

[0:38:30] Voice 6: strategy around funding the SAR work in the future would greatly be benefited by this section 11

[0:38:38] Voice 6: 11, in my opinion. Manager Tyrrell. I

[0:38:43] Voice 16: think the only other comment that I want to make is that

[0:38:45] Voice 16: that this is why Environment and Climate Change Canada was drawn to the Island Trust Conservancy

[0:38:50] Voice 16: because of the work we were previously already doing. And by providing six years over a million

[0:38:56] Voice 16: dollars, million and a half dollars worth of funding, that has significantly increased our

[0:39:01] Voice 16: knowledge, our capacity, everything around understanding the species of risk we have on site,

[0:39:06] Voice 16: The ecosystems that are fragile to that, the critical ecosystems, you know, all of that has greatly enhanced the work that we've done.

[0:39:15] Voice 16: And so, though we may not be able to do it at the level we did, not having that million plus dollars, our hope is to provide, to be able to receive more opportunities through environment, you know, eTripSea and other organizations and the province to continue that level of work, understanding and working with species at risk and ecosystems.

[0:39:40] Voice 16: Thank you.

[0:39:41] Voice 6: Well said. Thank you.

[0:39:42] Voice 6: you uh vice chair namcom uh trustee georgeson any comments or questions around this um

[0:39:54] Voice 9: no i think the

[0:39:56] Voice 9: only comment is i agree with trustee yates and having a consideration of even actually having

[0:40:01] Voice 9: something in the budget if if in the future there's going to be uh in-kind contributions or

[0:40:09] Voice 9: cash cash contributions to any grants we receive but i think that was kind of already discussed but

[0:40:14] Voice 9: but I did appreciate that comment, Trustee Yates,

[0:40:16] Voice 9: and I do agree with you with planning for that

[0:40:20] Voice 9: because it's going to come up later on.

[0:40:22] Voice 9: So my only comment, thank you.

[0:40:28] Voice 6: Thank you.

[0:40:29] Voice 6: Trustee Jorgensen, any comments or questions?

[0:40:35] Voice 2: I'm working between two screens here.

[0:40:38] Voice 2: Thank you.

[0:40:39] Voice 2: I, too, mirror what Trustee Yates had to say

[0:40:43] Voice 2: about having it in the budget as well,

[0:40:45] Voice 2: but yeah, I don't have any other additional comments.

[0:40:48] Voice 2: Thank you very much.

[0:40:55] Voice 6: Any, oh, Trustee Elliott.

[0:40:57] Voice 6: right on thank you uh go ahead well

[0:41:00] Voice 3: i fully support this and i'd be happy to make the

[0:41:03] Voice 3: recommended motion if you're ready for one absolutely excellent thank you okay i move

[0:41:11] Voice 3: that the islands trust conservancy board request staff to finalize a conservation agreement between

[0:41:17] Voice 3: islands trust conservancy and environment and climate change canada and to obtain the chair

[0:41:21] Voice 3: or authorized signatory to sign on behalf of the islands trust conservancy board fantastic we'll

[0:41:30] Voice 6: take that as um one motion i'm looking for a seconder then trustee yates all right on and

[0:41:38] Voice 6: then i will call the vote all in favor excellent that motion is carried and we have a second motion

[0:41:46] Voice 6: there

[0:41:50] Voice 17: somebody else wants

[0:41:51] Voice 7: to go ahead go for it yeah trustee yates you bet um i move that the

[0:41:58] Voice 7: the Islands Trust Conservancy Board requests staff to pursue opportunities for funding from

[0:42:04] Voice 7: Environment and Climate Change Canada for the continued operation of the Islands Trust

[0:42:09] Voice 7: Conservancy Species at Risk Program beyond March 2026. Excellent. Looking for

[0:42:17] Voice 6: a seconder, please.

[0:42:18] Voice 6: I see Trustee Smith. Thank you, and I shall call the vote. All in favor? Carried. Carried

[0:42:33] Voice 6: that the staff need from the board on this item?

[0:42:38] Voice 10: Not from my perspective.

[0:42:40] Voice 10: Thank you very much.

[0:42:41] Voice 10: Thank

[0:42:41] Voice 6: you very much.

[0:42:43] Voice 6: Trustee Elliott, I see your hand and her hand.

[0:42:55] Voice 6: Thank you.

[0:42:57] Voice 6: All right, moving on.

[0:42:59] Voice 6: We're going to move on to item 9.1.2,

[0:43:04] Voice 6: which as you remember, we switched those items.

[0:43:08] Voice 6: So this is actually the Island Trust Conservancy

[0:43:10] Voice 6: see 2028-2032 five-year plan logic model RFD. We'll be going to that item first, and then once

[0:43:19] Voice 6: this is complete, we'll handle the other item for the five-year plan. And with that, I'll turn this

[0:43:25] Voice 6: over to Policy Analyst Jill.

[0:43:31] Voice 13: Thank you, Chair Govoro. I'm really quite excited to present this

[0:43:36] Voice 13: logic model to the board if I could ask the host to move down to the logic model

[0:43:43] Voice 13: that's embedded perfect thank you so I I suspect that some of you are are

[0:43:52] Voice 13: familiar with logic models I was drawn to approaching the five-year plan from

[0:43:59] Voice 13: this context based on some of the information that the CAO included in his

[0:44:06] Voice 13: his operational review where he noted the production of this plan is a

[0:44:12] Voice 13: legislated requirement and we're a little bit behind in getting it ready.

[0:44:19] Voice 13: And there's a cost to the board to the delay as well.

[0:44:24] Voice 13: And so I was trying to understand why that was,

[0:44:30] Voice 13: why this context had arisen.

[0:44:34] Voice 13: And I thought, okay, if I use a logic model, I might be able to understand this better from the strategic perspective.

[0:44:43] Voice 13: And what I really liked about the logic models are it's a way that we can discuss a common understanding between staff and the board, but also between First Nations and communities.

[0:44:57] Voice 13: So it allows us to develop a common understanding.

[0:45:01] Voice 13: It also ensures that assumptions are really explicit and we can challenge them and revise them as we go through the drafting of the plan.

[0:45:11] Voice 13: And I think really importantly from the staff's perspective, we're able to establish a flow for the drafting of the plan.

[0:45:21] Voice 13: And so with that context and background, I developed this building a cooperative approach to the drafting of the five-year plan.

[0:45:34] Voice 13: I want to keep it high level so we can have a discussion.

[0:45:42] Voice 13: So I'm just going to review this quite quickly.

[0:45:46] Voice 13: So I see the inputs really, these are the resources that we need to succeed at drafting the plan.

[0:45:53] Voice 13: So I'm always trying to figure out how we're going to succeed.

[0:45:57] Voice 13: So the inputs, for example, from a staff perspective, include cross-department collaboration.

[0:46:06] Voice 13: For the activities, these are the tasks that are required from staff with First Nations.

[0:46:14] Voice 13: So things like reviewing nature reserves that are held in fee simple to identify potential cooperative activities.

[0:46:24] Voice 13: Then those activities will lead to the outputs.

[0:46:28] Voice 13: And these are sort of the more tactical results, and they include the production of the plan for the minister, possibly opening a nature reserve to cultural activities, and a cooperative management framework with First Nations.

[0:46:45] Voice 13: And so at the end of this process, the outcomes, I really see this is where we get into DRIPA because we'll have delivered change. So the outcomes are more strategic. We've had this flow through. We've identified that it's possible and we're actually changing.

[0:47:12] Voice 13: So I wanted to, going back to my earlier comment about the assumptions are explicit and challenged and revised, I did a test on myself to see if this logic model was relevant.

[0:47:29] Voice 13: And if I could ask the host to bring up the additional logic model, it will just take a minute.

[0:47:42] Voice 13: One of the things I like about the logic models is they're pictorially based, so it's quite easy to see that flow through.

[0:47:54] Voice 13: Okay, so here's my test. So if we're able to obtain the board support and the CAO and the cross-collaboration, if, then we'll succeed at an activity.

[0:48:12] Voice 13: And this activity in the nature reserves has really generated a lot of discussion within Manager Terrell's team.

[0:48:24] Voice 13: And this is actually Gabriola Island.

[0:48:28] Voice 13: And I wish I have to ask the senior Indigenous advisor for help because I can't pronounce the First Nations name for the Elder Cedar Nature Reserve.

[0:48:42] Voice 13: But when I started to read through, I read in the management plan that there's already provision for the traditional gathering of medicinal food and plants.

[0:48:55] Voice 13: So we're almost ahead of ourselves without even realizing that we've started to make some of these changes.

[0:49:04] Voice 13: So if I have the inputs, then I have the activities. And if I have the activities, then we'll be able to achieve the output, which includes getting the plan to the minister, as I've described.

[0:49:24] Voice 13: Then if we have those outputs, then the outcome is in alignment with DRIPA, but I also see that as being healthy communities. And so that's the end state when we've really changed and we're aligning ourselves more with DRIPA.

[0:49:50] Voice 13: So I think I'd like to stop there and answer any questions you might have.

[0:49:58] Voice 13: And I would just say the reason we switched the presentations was we wanted to give you this sort of strategic look.

[0:50:07] Voice 13: And then when we get into the project charter, we'll get into how we'll draft it, which is a little more tactical.

[0:50:16] Voice 13: but wanted to get concurrence with the logic model and that approach.

[0:50:23] Voice 13: Thank you, Chair Govereau.

[0:50:25] Voice 6: Thank you very much for that excellent presentation.

[0:50:28] Voice 6: I open it up to the board.

[0:50:30] Voice 6: Trustee Yates.

[0:50:32] Voice 7: Oh, thank you.

[0:50:33] Voice 7: That's a very illuminating presentation.

[0:50:36] Voice 7: And I have not heard of the logic model before.

[0:50:39] Voice 7: So very glad to see this.

[0:50:41] Voice 7: And this is exciting because I just see this as a wonderful step

[0:50:46] Voice 7: up towards co-governance thank you thank

[0:50:49] Voice 6: you trustee smith thanks

[0:50:52] Trustee Smith (probable): i am very familiar with

[0:50:54] Trustee Smith (probable): the logic model so thank you for this and i appreciate the report the approach jill i have

[0:51:00] Trustee Smith (probable): a couple questions and then they move into the other items which is the charter because i think

[0:51:05] Trustee Smith (probable): have the same questions over all of them so this logic model is building although it's titled

[0:51:11] Trustee Smith (probable): island's trust conservancy five-year plan logic model it only includes one part of the five-year

[0:51:20] Trustee Smith (probable): plan which is the part about cooperation engagement with first nations but and when you go through the

[0:51:28] Trustee Smith (probable): project charter i also see that that's what that does but the five-year plan is actually a bigger

[0:51:36] Trustee Smith (probable): exercise this is like a component of it and a logic model would have to include that because

[0:51:42] Trustee Smith (probable): there's no public participation here in the five-year plan and there is also no public

[0:51:51] Trustee Smith (probable): participation in you know when we go through the charter and stuff like that so I don't know like

[0:52:00] Trustee Smith (probable): from my experience it's a little bit unusual to have a subset of a logic model presented you

[0:52:05] Trustee Smith (probable): you usually see the whole logic model then you might circle here's the subset we're talking about

[0:52:09] Trustee Smith (probable): here so um i find this maybe it's just the title but you're the other reason why it matters is

[0:52:20] Trustee Smith (probable): because in the fight it currently um we have a lot of cooperation and partnerships with

[0:52:26] Trustee Smith (probable): conservancies on all the islands as well as with first nations and so this approach is not

[0:52:33] Trustee Smith (probable): Not recognizing or including that, including in the charter.

[0:52:37] Trustee Smith (probable): So we don't have any funding for that, which is also fundamental to the five-year plan.

[0:52:42] Trustee Smith (probable): So I like this as the subcomponent of the five-year plan logic model, but I'm finding

[0:52:50] Trustee Smith (probable): it frustrating because it doesn't capture that there's more.

[0:52:56] Trustee Smith (probable): This part is important, really important, but it doesn't capture the rest of the engagement

[0:53:02] Trustee Smith (probable): and cooperation we need to have in the five-year plan so maybe you could address that or we could

[0:53:09] Trustee Smith (probable): build a logic model that includes all of that because i'll have the same questions with the

[0:53:14] Trustee Smith (probable): charter thanks a lot thank

[0:53:17] Voice 6: you for that um is there a response uh

[0:53:20] Voice 13: yeah yes chair guevara i

[0:53:23] Voice 13: would like to respond um trustee smith is exactly right and i i've so i'd i'd like to go back to

[0:53:32] Voice 13: trustee yates comments in framing my response so um the kellogg um you can google their logic model

[0:53:44] Voice 13: and it's quite complex as as trustee smith has said a lot of non-for-profit organizations use

[0:53:53] Voice 13: logic models really to measure performance this is quite a simple logic model and it's modeled after

[0:54:00] Voice 13: after the province of Ontario health care system.

[0:54:05] Voice 13: And it's, again, I've used it to try and organize what I identified from Minister Kang's letter,

[0:54:14] Voice 13: the rationale why the three-year interim plan didn't proceed.

[0:54:20] Voice 13: Her direction was quite clear that we needed to go back and work more closely with First Nations

[0:54:27] Voice 13: and and drip and and build that in so what i did was i thought um because i want to show that we

[0:54:37] Voice 13: can succeed so i did use the logic model as a subset of of what we had to do overall to to

[0:54:47] Voice 13: produce the five-year plan but i thought because this is such a big part it warranted the approach

[0:54:56] Voice 13: To speak more specifically, we have discussed about engaging the local trusts.

[0:55:04] Voice 13: And I, in fact, have drafted a letter that's with Manager Tyrrell right now to the local trusts, telling them what the approach is, because we will have to circulate that draft five-year plan to them.

[0:55:24] Voice 13: So this is really specifically looking at one aspect of the five-year plan, as you've pointed out.

[0:55:33] Voice 13: And I think my recommendation would be if this is a core part of the five-year plan that we keep with this.

[0:55:49] Voice 13: And when we look at the project charter, add in those other elements that are critical to this.

[0:56:00] Voice 6: Thank you very much for that.

[0:56:01] Voice 6: Trustee Smith, any follow up on that?

[0:56:04] Trustee Smith (probable): Yes, then I would suggest that you, well, there's two points.

[0:56:08] Trustee Smith (probable): One has to do with the title.

[0:56:10] Trustee Smith (probable): So this is not the Islands Trust Conservancy five-year plan logic model.

[0:56:15] Trustee Smith (probable): It's the five-year plan logic model for cooperation with First Nation.

[0:56:22] Trustee Smith (probable): so make it clear that this is a subset. I would also, maybe in this logic model,

[0:56:30] Trustee Smith (probable): so in my, well I'm on the board of the Galliano Conservancy but we talk to other conservancies,

[0:56:37] Trustee Smith (probable): pretty well all the conservancies in the Islands Trust area also have engagement plans with First

[0:56:43] Trustee Smith (probable): Nations and some of them very successfully and they've been going on for many, many years.

[0:56:49] Trustee Smith (probable): and so um in this case because they are our partners we haven't really um incorporated or

[0:56:59] Trustee Smith (probable): tried to understand what they're doing what's working and what's not working and learning from

[0:57:05] Trustee Smith (probable): that because they're so core to our partnership like the minister said yes you have to do something

[0:57:12] Trustee Smith (probable): with first nations much stronger but the minister didn't say stop the other things you're doing and

[0:57:18] Trustee Smith (probable): the other partnerships. And so the message I get from this is that we're only going to do the

[0:57:23] Trustee Smith (probable): First Nations, even though we have partners who are also doing a lot in that area. So I would like

[0:57:29] Trustee Smith (probable): to see that somehow, either first, I'd like to see the title change. So it's very clear. And I'm

[0:57:35] Trustee Smith (probable): fine with you presenting a subset of the five year plan. And then also, in this, I do think you have

[0:57:42] Trustee Smith (probable): have to learn from what our other partners are doing

[0:57:46] Trustee Smith (probable): because they're doing a lot.

[0:57:47] Trustee Smith (probable): So I don't know the wording to build that in,

[0:57:50] Trustee Smith (probable): but I think that has to be built

[0:57:52] Trustee Smith (probable): into this cooperative approach

[0:57:54] Trustee Smith (probable): because it's the same First Nations.

[0:57:55] Trustee Smith (probable): So they want to know that we know what others are doing

[0:57:59] Trustee Smith (probable): and we're learning from it.

[0:58:02] Trustee Smith (probable): Thanks.

[0:58:03] Voice 13: Thank you.

[0:58:05] Voice 13: Chair, do I have a chance to respond to Trustee Smith?

[0:58:09] Voice 1: Absolutely.

[0:58:09] Voice 13: Lisa. So to Trustee Smith, I'll change the title. I really appreciate that feedback. And part of why it's so great to present this today is I get your feedback because I've done this in a bit of isolation.

[0:58:29] Voice 13: So I'm wondering, under the input, one of the critical inputs then is going to be engaging with the local conservancies. Would that address what you're saying? Okay. I'll add that as a critical input. And that's really, really helpful feedback. It's going to make this stronger. Thank you.

[0:58:57] Voice 13: Thank you.

[0:58:58] Voice 6: Trustee Elliott.

[0:58:59] Voice 13: Thank

[0:59:02] Voice 3: you. I just wanted to respond to a little bit of what Trustee Smith was saying and maybe ask a question with it, because my understanding of the history of the five year plan is essentially, I think you were, were you chair at the time or I think Lisa Adams

[0:59:20] Voice 3: as the chair at the time we'd submitted an interim plan uh for three years that was largely based on

[0:59:27] Voice 3: a continuation of the current or the expiring previous five-year plan is that correct and then

[0:59:34] Voice 3: the minister responded with well no actually this is what i'd like you to focus on that was

[0:59:42] Voice 3: in in very simple terms my interpretation of it was your work as usual is good but what we need

[0:59:50] Voice 3: to know is how is the islands trust conservancy going to cooperate with first nations to deepen

[0:59:57] Voice 3: and develop a philosophy

[1:00:00] Voice 3: of conservation together so that all of the work that follows is built on a framework of

[1:00:11] Voice 3: collaboration and cooperation and so I don't actually think that this is a separate

[1:00:17] Voice 3: discrete part of the plan it's kind of at if I'm interpreting the minister's direction

[1:00:23] Voice 3: it is a foundational building block of how the conservancy is going to operate for the next

[1:00:30] Voice 3: 20, 30 years. And as we have those conversations, that is going to inform the next, like the actual

[1:00:39] Voice 3: work. Like if I look at the previous or the previous five-year plan, 2018, 2022, Islands

[1:00:44] Voice 3: Trust Conservancy will continue to pursue new and innovative sources of funding to ensure it

[1:00:49] Voice 3: concedes time-sensitive land securement opportunities. But if you don't have a correct

[1:00:55] Voice 3: framework of the terms under which you're securing land how it is to be conserved

[1:01:05] Voice 3: like pursuing an innovative source of funding might limit so it's just it's like the lens

[1:01:12] Voice 3: has to shift and this is the first core piece of work in order for the five-year plan to be developed

[1:01:19] Voice 3: So,

[1:01:21] Voice 13: Chair Gavreau, can I respond to that?

[1:01:29] Voice 13: Yeah, I think, Trustee Elliott, you're absolutely right.

[1:01:38] Voice 13: And I mentioned in my remarks about the importance of building and showing success.

[1:01:45] Voice 13: So I think we have to build confidence, we have to build trust.

[1:01:52] Voice 13: And this approach is designed very much with that in mind, because then we'll be able to get to those farther places around acquisition we have to get to.

[1:02:06] Voice 13: But it's going to take time.

[1:02:10] Voice 13: And I'd rather succeed than fail.

[1:02:15] Voice 6: Thank you very much for that.

[1:02:17] Voice 6: There's quite a few speakers on the speakers list.

[1:02:19] Voice 6: We're going to go vice chair NAMCOM.

[1:02:20] Voice 6: We're going to go Manager Tirrell, and then Trustee Smith, and then Trustee Yates.

[1:02:26] Voice 6: So you're up, Vice Chair, NAMCOM.

[1:02:31] Voice 9: Thank you, Chair Gavreau, and thank you very much, Jill, for your work on this logic

[1:02:36] Voice 9: model.

[1:02:37] Voice 9: And I appreciate the discussion that we're having just in regarding of what is inclusive

[1:02:44] Voice 9: of this five-year plan and the differentiation between if this is a subset or the heart of

[1:02:50] Voice 9: it.

[1:02:50] Voice 9: And I appreciate Trustee Elliott, as well as, you know, this is kind of the lens of the work that the minister is asking us to focus on.

[1:03:00] Voice 9: And maybe in that regard, with the logic model that's presented, I do appreciate Jill.

[1:03:07] Voice 9: Thank you for your work on this.

[1:03:09] Voice 9: And you did preface that saying it was kind of a high level model that you're presenting today.

[1:03:15] Voice 9: day. And like Trustee Yates said, I think this is a great example of us working towards

[1:03:20] Voice 9: co-governance. I think this relationship building is essential and will only improve the work

[1:03:27] Voice 9: that we do. And the aim of the Islands Trust Conservancy is to preserve and protecting

[1:03:35] Voice 9: and advocating for the health of ecosystems. So I'm excited to see this work develop and

[1:03:42] Voice 9: And maybe that what we could enhance this logic model more is the considerations that

[1:03:48] Voice 9: Trustee Smith raised about, you know, working with the local groups and the work that they've

[1:03:54] Voice 9: done to do relationship building and reviewing those relationships and agreements, memorandums

[1:04:01] Voice 9: of understanding to help the process as we go throughout.

[1:04:05] Voice 9: So maybe there's just some few minor things that we can add to enhance this logic model.

[1:04:09] Voice 9: model, but given some of the context Trustee Elliott provided, it seems like this does

[1:04:16] Voice 9: really fit in with the five-year plan and maybe it is not so a subset, but I just want

[1:04:22] Voice 9: to thank you for this work and I'm really excited to see this journey forward looking

[1:04:28] Voice 9: into the future.

[1:04:30] Voice 9: I think collaboration and working together is essential to really meeting goals and creating

[1:04:37] Voice 9: saving clean communities that we all want to prosper in so thank you very much thank you very

[1:04:44] Voice 6: much great words uh manager tyrell your

[1:04:49] Voice 16: hands thank you thank you i'm gonna see if i can put

[1:04:53] Voice 16: my hand down before it goes on and on um yeah thank you and we are really excited about this

[1:05:00] Voice 16: logic model we're excited to finally you know have a project charter we are making moves thanks to

[1:05:07] Voice 16: Jill Merrick and you know we are further along than we have been in a very long time it's

[1:05:12] Voice 16: I think four years we've been really waiting to move forward on this so it's exciting

[1:05:16] Voice 16: I think it's the right time I think this time needed to happen to know the right way forward

[1:05:21] Voice 16: and so I'm very grateful for for the direction that we're headed and what I wanted to just

[1:05:30] Voice 16: speak to was our ongoing relationship with the local conservancies so it is definitely a part

[1:05:37] Voice 16: of the five-year plan it's a part of our every day we work every day working with the local

[1:05:42] Voice 16: conservancies we are already in communication with local conservancies about their engagement

[1:05:47] Voice 16: plans and about the work they're doing with first nations and we recognize that a lot of that work

[1:05:53] Voice 16: will be on the ground we will island stress conservancy will be supporting the local

[1:05:58] Voice 16: conservancies to continue and and hopefully enrich the work that they're doing with the

[1:06:03] Voice 16: local conservancies as a part of the work that we do as a whole and so um though this particular

[1:06:11] Voice 16: logic model isn't addressing the work that we do with the local conservancies and the work that

[1:06:17] Voice 16: we will be doing in with the five-year plan with the local conservancies it is it's a it's a part

[1:06:22] Voice 16: of everything that we do and we recognize that the people on the ground the conservancies the

[1:06:28] Voice 16: community the nations that are you know respective of that land are all a part of this five-year

[1:06:35] Voice 16: process and everything that we do thank you thank

[1:06:39] Voice 6: you trustee yates oh i'm sorry sorry trustee yates

[1:06:43] Voice 6: but it was actually trustee smith's hand that was before sorry about that oh she can go first because

[1:06:48] Voice 6: Because I've already talked.

[1:06:49] Voice 6: You can go first.

[1:06:50] Voice 6: Okay, great.

[1:06:51] Voice 6: Thank you.

[1:06:51] Voice 6: Trustee Hayes, go ahead then.

[1:06:52] Voice 7: Well, thank you.

[1:06:54] Voice 7: Thank you, Trustee Smith.

[1:06:56] Voice 7: I think Director Tyrrell just answered my concern

[1:07:02] Voice 7: because as excited as I am about this model

[1:07:07] Voice 7: and the fact that it's definitely what Minister Kang was looking for,

[1:07:12] Voice 7: I think, I just want to make sure that the local conservancies

[1:07:16] Voice 7: are also part of a logic model or an overall, you know, the overall plan that we've always

[1:07:24] Voice 7: included the local conservancies, they are essential partners. But I think Manager Turrell

[1:07:30] Voice 7: just answered that for me. So thank you. Thank you.

[1:07:35] Trustee Smith (probable): Trustee Smith, go ahead.

[1:07:37] Trustee Smith (probable): Yes. So I also think Manager Turrell, I really appreciate your response. But your response is

[1:07:44] Trustee Smith (probable): not reflected in this logic model and so you have to understand that all this becomes public at some

[1:07:50] Trustee Smith (probable): point and when the local conservancies see this and they see you're building a cooperative approach

[1:07:57] Trustee Smith (probable): and you're doing cross-department collaboration you're you know doing all these things that they

[1:08:02] Trustee Smith (probable): I'm pretty sure would agree with but you are not collaborating with them because it's not reflected

[1:08:07] Trustee Smith (probable): in here that will be noticed and that will not be good for the Conservancy

[1:08:12] Trustee Smith (probable): because if you really look in a practical level when we acquire new

[1:08:17] Trustee Smith (probable): lands those new lands happen because of fundraising in local communities and ITC

[1:08:23] Trustee Smith (probable): is often a partner and that's fantastic but if they're not reflected in what the

[1:08:30] Trustee Smith (probable): ITC is building then they'll see that and they'll say okay ITC isn't our partner they don't see it

[1:08:39] Trustee Smith (probable): as as important so even though what manager Terrell says is what everybody expects and happens

[1:08:46] Trustee Smith (probable): the logic model will come out it's titled building a cooperative approach and they're not part of

[1:08:52] Trustee Smith (probable): that cooperation so despite what trustee uh i guess was trustee elliott who said um i actually

[1:09:02] Trustee Smith (probable): think it's fundamental to such a public document and a process to ensure that you are recognizing

[1:09:10] Trustee Smith (probable): your cooperation with the local trust and i and i i know i'll bring that up again in uh the project

[1:09:19] Trustee Smith (probable): Charter because it's also not there in the Project Charter. So I would really strongly encourage us

[1:09:25] Trustee Smith (probable): to reflect what Manager Turrell said in the logic model because they see this and I'll just leave

[1:09:35] Trustee Smith (probable): it at that. It's very important that we recognize reality here. Thanks.

[1:09:40] Voice 6: Thank you, Manager Turrell.

[1:09:43] Voice 16: Yeah, thank you for that important, you know, recognition and Jill and I will work together

[1:09:49] Voice 16: to ensure that's included in the updated logic model.

[1:09:53] Voice 16: Thank you.

[1:09:55] Voice 6: Thank you.

[1:09:56] Voice 6: Thank you.

[1:09:56] Voice 6: I put myself on the speaker's list as well for my comments.

[1:10:00] Voice 6: I think that now is the time for us to be taking steps like this.

[1:10:05] Voice 6: It's the beginning of our year, and I think that this is an excellent way forward.

[1:10:14] Voice 6: I don't think I felt this illuminated about the five-year plan since I've been on the board.

[1:10:20] Voice 6: it's always seemed like how do we do this and i think we have an excellent and viable roadmap here

[1:10:26] Voice 6: that deserves to be developed it's not perfect but none of it will be perfect and a year from

[1:10:32] Voice 6: now this logic model may look very different and we will have learned a lot and i i welcome that

[1:10:37] Voice 6: opportunity for our board and for our organization because that brings us closer to transparent

[1:10:43] Voice 6: transparent, open, wholehearted engagement with the nations around us and with the

[1:10:49] Voice 6: conservancies around us and all the great people who care about this land. I would

[1:10:54] Voice 6: definitely be endorsing approving this today. Thank you. Trustee Georgeson,

[1:11:04] Voice 6: did you have any comments on this?

[1:11:07] Voice 2: I appreciate the work that went into it.

[1:11:10] Voice 2: I appreciate a good project charter. This looks similar to other work that is being done in

[1:11:18] Voice 2: different sectors that have established systemic barriers for Indigenous people, so I appreciate

[1:11:26] Voice 2: the work that is going into this, and like you said, Trustee Gavreau, this, in a year, this may

[1:11:32] Voice 2: look different than what it does today, but I think it's a part of the fumbling process towards

[1:11:38] Voice 2: towards reconciliation and collaboration and partnership with Indigenous people and

[1:11:44] Voice 2: upholding their rights to be stewards of this land and waters.

[1:11:48] Voice 2: Thank

[1:11:48] Voice 8: you for that.

[1:11:50] Voice 6: Looking for any other comments or discussion from the board,

[1:11:53] Voice 6: perhaps we can move towards a motion. I heard that we were able to change the title,

[1:11:59] Voice 6: that there are some amendments that could be made. Quite simply, how's the board feeling

[1:12:05] Voice 6: feeling about moving towards a motion. Any comments? Crickets.

[1:12:18] Voice 7: Trustee Yates?

[1:12:22] Voice 7: Yeah, I mean, this is what this is what Minister Kang was asking for. And this is the work we need

[1:12:30] Voice 7: to do. But if the title isn't changed, to also include collaboration with local conservancies,

[1:12:41] Voice 7: I'm just worried that, as Trustee Smith pointed out, they will read this and think, oh, what about us?

[1:12:49] Voice 7: So I'm just not sure whether we should include that in the title or whether we should just ensure that it's in the body of the work.

[1:13:01] Voice 6: I see Trustee Jorgensen's hand.

[1:13:04] Voice 2: Yes, thank you, Trustee Yates, for your comment.

[1:13:08] Voice 2: i and also you as well trustee smith previously about our local conservancies there is a lot of

[1:13:16] Voice 2: work that is being done with for partnership development collaboration uh throughout the

[1:13:23] Voice 2: southern i know galliano and main island and pender island um sorry if my i'm not aware of

[1:13:30] Voice 2: what else is going on but i know it's there but i feel like that engaging with them uh working with

[1:13:35] Voice 2: them be instead of reinventing the wheel and investing time labor and funds into doing work

[1:13:43] Voice 2: that they've already done I think we do need to ensure that we have partnership and communications

[1:13:47] Voice 2: with the local conservancies as well and included in here somewhere.

[1:13:52] Voice 6: Thank you Trustee Smith.

[1:13:55] Trustee Smith (probable): I'm prepared to read a recommendation that includes what Trustee Georgeson just said

[1:14:02] Trustee Smith (probable): and trustee gates and i think everybody else uh thank you

[1:14:07] Trustee Smith (probable): so it will be the alternate one with a

[1:14:09] Trustee Smith (probable): few amendments uh the motion okay so um that the islands trust conservancy board approved the use

[1:14:19] Trustee Smith (probable): of the 2028 2020 2032 five-year plan logic model to facilitate dialogue with first nations during

[1:14:27] Trustee Smith (probable): the drafting of the islands trust conservancy five-year plan with the following amendments

[1:14:32] Trustee Smith (probable): that's number one include local and conservancies in the logic model and to change the title to

[1:14:38] Trustee Smith (probable): reflect the logic model is a subset of the full five-year plan logic model well

[1:14:46] Voice 6: of course need

[1:14:47] Voice 6: to see the motion

[1:14:47] Voice 16: i don't know about the second

[1:14:49] Trustee Smith (probable): paragraph like do we need yeah

[1:14:50] Voice 16: okay working on

[1:14:51] Voice 16: this give me one second please while we're doing that

[1:14:59] Voice 17: should i bring that

[1:15:01] Voice 16: up yes please i'm bringing

[1:15:03] Voice 16: it up right now i don't know if i'm doing it the proper way uh jill are you ready to bring it up

[1:15:08] Voice 16: I have yeah

[1:15:12] Voice 17: it'll just take a second I

[1:15:14] Voice 16: have this oh

[1:15:20] Voice 17: is

[1:15:21] Voice 16: that will that work

[1:15:22] Voice 17: that will work

[1:15:24] Voice 16: for

[1:15:25] Trustee Smith (probable): me should I read those amendments so people can see them and decide if they agree

[1:15:31] Trustee Smith (probable): yes please yeah uh number one include local conservancies in the logic model and number two

[1:15:44] Trustee Smith (probable): change the title to reflect that the logic model is a full a subset of the full five-year plan

[1:15:52] Trustee Smith (probable): logic model thank you trustee elliott

[1:15:57] Voice 6: go

[1:15:59] Voice 3: ahead um i'm not seconding um and i can't really support

[1:16:04] Voice 3: this motion because i think it changes the intent um of the logic model itself which was specifically

[1:16:11] Voice 3: a flow of activities and information inputs to do with engaging with first nations if we want to

[1:16:18] Voice 3: change the title so that it is a logic model to inform the conservancy or to engage with first

[1:16:26] Voice 3: nations to inform the development of the five-year plan then that would just that would be simpler

[1:16:32] Voice 3: it's just this is a logic model for one specific purpose it is not and i think adding in the

[1:16:38] Voice 3: conservancies muddies everything it it just doesn't um it it isn't specific to the task

[1:16:47] Voice 3: that the logic models develop for so i'd rather just change the title and say this is a logic

[1:16:52] Voice 3: model for engaging with first nations um to inform the development of the five-year plan

[1:16:57] Voice 3: thank you thank

[1:16:59] Voice 6: you uh it's your name and then we'll go to policy analyst merrick

[1:17:06] Voice 6: Thank

[1:17:07] Voice 9: you, Chair Gavro. Yeah, I'm just thinking, like, I mean, the Islands Trust Conservancy five-year plan logic model, and then its focus is building a collaborative approach.

[1:17:20] Voice 9: Excuse me. In my opinion, I think, you know, working towards, you know, collaboration with First Nations and then including and collaborating local conservancies is working towards a collaborative approach between all parties that work within the Islands Trust area and Islands Trust Conservancy as a whole.

[1:17:43] Voice 9: Like, I feel like it doesn't need to be, like, the First Nations Collaborative approach doesn't need to be, like, mutually exclusive from including local trust conservancies as well.

[1:17:57] Voice 9: But, and I feel like that, I don't know if there's a need to really change the title if we just amend it to make sure that we're including the local conservancies in the logic model itself.

[1:18:14] Voice 6: Thank you.

[1:18:16] Voice 6: Policy Analyst Merrick.

[1:18:18] Voice 13: Thank you, Chair Govoro. I just wanted to comment from a theoretical perspective of using the logic model. So theoretically, we need to have the local conservancies as an input into the logic model because they have such a central role.

[1:18:39] Voice 13: And we've actually had discussions in the office about this, and we weren't sure if the avenue to bridge into the local conservancies would be through the board or if it would be forming a separate engagement with them.

[1:19:01] Voice 13: So it's one of the things that this discussion is helping clarify. And it's clear that this, because there's such, especially some of the islands, and I'm thinking some of the work that Denman and Hornby are doing with the Comox First Nation, that we can't proceed without working closely with them.

[1:19:25] Voice 13: So I think that the Trustee Smith's first point about adding that to the input is critical.

[1:19:38] Voice 13: And I liked Trustee Nankum, the comments about the title.

[1:19:44] Voice 13: I liked what Trustee Smith first said about the title when it was said that the logic, it's a logic model, and we can say it's a sub-logic model of the five-year plan, and it's for cooperation with First Nations and local trust conservancies.

[1:20:11] Voice 13: So just a little bit, just simplifying the words a little bit. Thank you.

[1:20:19] Voice 13: Thank

[1:20:20] Voice 6: you. Thank you.

[1:20:23] Voice 6: Trustee Smith, would you list to make any changes to your friendly amendments to this? It's not really a motion yet. We haven't seconded it and I'm not going for a seconder, but there's still time.

[1:20:33] Voice 6: Okay, sure. I'd like

[1:20:35] Trustee Smith (probable): to keep the first point. And I should have typed it in. I didn't.

[1:20:41] Trustee Smith (probable): Just, I would like to include changing the title. And maybe it could be to reflect

[1:20:51] Trustee Smith (probable): that the logic model is, I should pull it up in front of me. I'm sorry, I'd have to do that again.

[1:20:58] Trustee Smith (probable): in um maybe uh somebody could have some better words but oh here it is um the islands trust

[1:21:06] Trustee Smith (probable): conservancy five-year plan logic model um for uh i don't want to use the word engagement for

[1:21:15] Trustee Smith (probable): something with first nations collaboration model uh for collaboration with first nations yeah

[1:21:21] Trustee Smith (probable): yeah you just put four there yeah yeah uh for build for first nations collaboration yeah

[1:21:39] Trustee Smith (probable): is that the right word collaboration or cooperation doesn't matter uh any comments

[1:21:52] Voice 6: from the board on that i

[1:21:57] Voice 7: think collaboration is a better word than cooperation collaboration

[1:22:03] Voice 7: sort of denotes that you're definitely working together on the same level

[1:22:11] Voice 6: fantastic all right

[1:22:12] Voice 6: so then we have a model oh sorry we have i don't want to use the word model we have a motion here

[1:22:18] Voice 6: um does that read oh wait they're trimming that out logic model not sure what the figure one is

[1:22:31] Voice 6: what is that uh that is the figure of the logic model

[1:22:34] Trustee Smith (probable): it's the logic model it says figure one

[1:22:37] Voice 16: that's the i pulled the title sorry to make it

[1:22:40] Trustee Smith (probable): easier so that's the title of the logic model

[1:22:43] Voice 16: and this is the adapted yeah

[1:22:45] Voice 6: so we'll get rid of the bullet too yeah that's right we'll get

[1:22:53] Voice 6: bullet two because we're changing it to that so this yes

[1:22:57] Voice 16: okay wouldn't that be what the motion is

[1:23:01] Voice 16: as amended to say this uh

[1:23:04] Voice 6: we wanted to take the subset out yeah

[1:23:06] Voice 16: okay

[1:23:11] Voice 6: let's have such admiration

[1:23:16] Voice 6: for people who have to type live thank you appreciate it um well that's happening let's

[1:23:23] Voice 6: going to trustee elliot yeah

[1:23:26] Voice 3: thanks i think this is an improvement uh for sure i just have a bit

[1:23:31] Voice 3: of a challenge when i read it it sort of sounds proprietary and i just wanted everyone to read

[1:23:37] Voice 3: it from the lens of if a nation is about to engage with us how does this look to them that

[1:23:44] Voice 3: yeah this is the islands trust conservancy five-year plan logic model for first nations

[1:23:49] Voice 3: collaboration it kind of implies that they will collaborate with us um that we're the we are

[1:23:55] Voice 3: instigating this project but i'm just sensitive to tone and wondered what others thought about

[1:24:01] Voice 3: sort of the the language um is it to support collaboration with first nations or to seek

[1:24:09] Voice 3: input on the five-year plan um do you

[1:24:14] Voice 6: know what i mean if i may i absolutely know what you mean

[1:24:18] Voice 6: But I also think that it's, there's so much spirit behind what we're doing here as well, and that we're going to get it wrong. And I don't know that that should stop us all the time. We can also move forward and, you know, in a good way, in a good and transparent way too. We do have that. Trustee Smith. Oh, sorry, Vice Chair Nankom, sorry, your hand was first.

[1:24:44] Voice 6: could

[1:24:46] Voice 9: we say to facilitate first nations collaboration yes

[1:24:51] Voice 15: love it consideration

[1:24:57] Voice 9: for us

[1:24:58] Voice 9: to well maybe that would adjust the tone but thank you

[1:25:05] Trustee Smith (probable): trustee smith yeah i actually throughout this

[1:25:10] Trustee Smith (probable): whole thing have the same comment as trustee elliott that we're building a model for cooperation

[1:25:16] Trustee Smith (probable): with people who haven't looked at the model and put their input into it which is like i i just

[1:25:23] Trustee Smith (probable): don't know the resolution to that but uh i i agree with her so words do matter and i like that um to

[1:25:35] Trustee Smith (probable): facilitate or

[1:25:36] Voice 6: fantastic thank you i like that better yeah thank you um manager i was going to

[1:25:47] Voice 16: may i recommend considering the term engagement that is another um potential opportunity since

[1:25:56] Voice 16: This is really our engagement process, which includes cooperation, collaboration, co-managing.

[1:26:03] Voice 16: It includes all of the things.

[1:26:06] Voice 16: Just a suggestion.

[1:26:08] Voice 16: Thanks.

[1:26:09] Voice 6: Thank you.

[1:26:10] Voice 6: And then we have Policy Analyst Merrick.

[1:26:17] Voice 13: So Trustee Smith asks really great questions.

[1:26:25] Voice 13: So you're absolutely just going to propose this?

[1:26:40] Voice 13: Oh, we seem

[1:26:40] Voice 6: to be breaking up.

[1:26:41] Voice 6: Yeah,

[1:26:49] Voice 9: breaking up on my end as well.

[1:26:50] Voice 15: Yep.

[1:26:51] Voice 8: Okay.

[1:26:56] Voice 6: Just looking at the time, I think after this.

[1:26:58] Voice 6: Okay.

[1:27:01] Voice 13: Trustee Smith's comments are exactly right about this is just a model.

[1:27:05] Voice 13: And when we get to the project charter, you'll see where we present this to First Nations to see if it makes sense to them.

[1:27:14] Voice 13: So this is.

[1:27:31] Trustee Smith (probable): Now, am I frozen?

[1:27:35] Trustee Smith (probable): No, I can hear you.

[1:27:36] Trustee Smith (probable): I just can't hear Jill.

[1:27:40] Voice 6: Yep.

[1:27:41] Voice 6: Yeah.

[1:27:41] Voice 6: Try turning off your camera, Jill, if you can hear me.

[1:27:43] Voice 6: It helps quite a bit.

[1:27:52] Voice 16: We currently have an unstable connection.

[1:27:55] Voice 16: Okay.

[1:28:00] Voice 15: Love the Internet.

[1:28:01] Voice 15: it yes

[1:28:03] Voice 6: maybe it's the fog or the bandwidth yeah is that jill back he's

[1:28:16] Trustee Smith (probable): on mute now so okay

[1:28:22] Voice 13: oh i can hear you yeah okay uh

[1:28:33] Voice 13: this this model when we get to the project charter the model will be presented to the

[1:28:39] Voice 13: the First Nations if yep

[1:28:47] Voice 6: we lost you again I'm

[1:28:50] Voice 13: done okay so

[1:28:53] Voice 6: the model is going to be presented

[1:28:54] Voice 6: to First Nations and it can be finessed at that point as well uh so how is the board feeling about

[1:29:00] Voice 6: this motion now as it stands did you want to add I heard some talk around I think it was

[1:29:08] Voice 6: about that one about the item uh bullet two to um model for First Nations engagement

[1:29:17] Voice 6: engagement instead of collaboration because that does encompass that word as well how does the

[1:29:23] Voice 6: board feel about that either or or is somebody wanting to present or make this motion trustee

[1:29:35] Voice 6: elliott yeah

[1:29:37] Voice 3: i have one more suggestion i'm so sorry can you hear me okay

[1:29:39] Voice 3: yep yes um so how about

[1:29:42] Voice 3: we call this island trust conservancy logic model to facilitate first nations collaboration

[1:29:49] Voice 3: collaboration on the five-year plan.

[1:29:53] Voice 6: Thank you.

[1:29:55] Voice 3: Because the logic model is to facilitate

[1:29:57] Voice 3: collaboration on the plan and that sort of embeds it with

[1:30:00] Voice 3: the larger project

[1:30:00] Voice 6: of the five-year plan does that make sense that makes sense to me i'm seeing some

[1:30:05] Voice 6: thumbs up here trustee smith yes

[1:30:10] Trustee Smith (probable): i like that too so i'd be quite happy to read the new um

[1:30:16] Trustee Smith (probable): the

[1:30:16] Voice 6: new motion thank you and then after this i think we will take a break

[1:30:22] Voice 6: fantastic go ahead and read the motion please okay

[1:30:26] Trustee Smith (probable): that the islands trust conservancy board

[1:30:28] Trustee Smith (probable): to approve the use of the 2028-2032 five-year plan logic model to facilitate dialogue with

[1:30:34] Trustee Smith (probable): First Nations during the drafting of the Islands Trust Conservancy five-year plan with the following

[1:30:40] Trustee Smith (probable): amendments. One, include the local conservancies in the logic model to change the title to Islands

[1:30:48] Trustee Smith (probable): Trust Conservancy five-year plan logic model to facilitate First Nations collaboration on the

[1:30:54] Trustee Smith (probable): five-year plan thank

[1:30:57] Voice 6: you looking for a seconder trustee yates fantastic then i shall call the vote

[1:31:04] Voice 6: all in favor excellent work carried great uh so we'll take a little bit of a body break here for

[1:31:16] Voice 6: everyone um what do you say 10 minutes or five minutes we are getting short on time here uh

[1:31:22] Voice 6: lunch is scheduled

[1:31:23] Trustee Smith (probable): 10 minutes i

[1:31:24] Voice 6: beg you i beg you for 10 minutes 10 minutes you got you got it we're

[1:31:28] Voice 6: We're going to be going on to lunch at 1230 Sharp.

[1:31:31] Voice 6: So thank you, Radon.

[1:31:36] Voice 6: We will put up a sign saying that we will return in about 10 minutes.

[1:31:44] Voice 17: And if everyone could turn off their cameras and mute their microphones, that would be great.

[1:31:49] Voice 17: Thank you very much.

[1:31:50] Voice 17: Oh, I'm seeing some hands up still.

[1:44:21] Voice 16: Can everyone see the agenda?

[1:44:26] Voice 16: Yes, we can.

[1:44:27] Voice 16: Great.

[1:44:28] Voice 16: I apologize.

[1:44:30] Voice 6: Go ahead.

[1:44:31] Voice 6: oh I was wondering maybe you can close the side panel is that might be helpful to you though I

[1:44:35] Voice 6: didn't think of that um but maybe a little bit bigger yeah

[1:44:39] Voice 16: the side panel is so I can jump to

[1:44:41] Voice 16: the page but I can I can

[1:44:43] Voice 16: I can do that how's that

[1:44:45] Voice 6: that's wonderful yeah and

[1:44:48] Voice 16: you're only seeing the

[1:44:49] Voice 16: document are you seeing all the other agendas up here oh

[1:44:53] Voice 6: I see all that stuff yeah I have such

[1:44:57] Voice 6: such respect for people who share screens I have not done that just wondering

[1:45:02] Voice 16: if I can

[1:45:02] Voice 6: I'm

[1:45:03] Voice 16: not sure if I can get rid of that I haven't done this before as you know

[1:45:08] Voice 6: yeah are

[1:45:09] Voice 16: you back Claire no she's not back there must be a way to share full screen

[1:45:15] Voice 16: um the agenda itself as opposed to the pdf oh

[1:45:22] Voice 6: yeah I'm not sure yeah are we all back from our

[1:45:28] Voice 6: our break there. Looks like we have pretty much everyone coming due to the time. I think we're

[1:45:37] Voice 6: going to start up right away here. All right, thanks. Hope you had a good break. We're going

[1:45:44] Voice 6: to be moving on to item 9.1.3, which is the project tire for the logic model to facilitate

[1:45:52] Voice 6: the collaboration of a five-year plan. And I turn it over to you, Policy Analyst Merrick.

[1:45:59] Voice 6: Thank

[1:46:03] Voice 13: you, Chair Gavreau. If, Manager Turrell, if I could ask you to jump down to the phases in the project charter, I think. Okay, it's on the other document. Okay.

[1:46:19] Voice 13: Okay. So this will be quite brief. The big discussion really involved the logic model.

[1:46:29] Voice 13: And I'd like to start off with the comment that Trustee Smith mentioned about the approval of the logic model.

[1:46:40] Voice 13: So, in figuring out how to work with the First Nations, I looked at a number of processes that have been used in the past, and those processes usually have three phases.

[1:46:57] Voice 13: And so, that's what the drafting of this five-year plan is based on.

[1:47:03] Voice 13: So the first phase is the preparatory phase. It's a process set up in the information exchange.

[1:47:11] Voice 13: But this is really the critical time that we can review the logic model. We can review

[1:47:17] Voice 13: what the milestones are in the development of the draft document. And just to bring you up

[1:47:29] Voice 13: to date where we're at in this in this first phase we've sent out letters to all the 31 first nations

[1:47:40] Voice 13: the chair govro signed those off last week and we will hold a virtual briefing with interested first

[1:47:51] Voice 13: nations at the end of february we'll get their feedback on the logic model and if they agree

[1:47:58] Voice 13: with this the three-phased approach and then we'll move to to in-person meetings with them

[1:48:05] Voice 13: and i see this preparation phase very much being mirrored with the the local

[1:48:13] Voice 13: conservancy trust as well so we'll work to get that letter out to let everyone know

[1:48:20] Voice 13: how we're proposing to move forward with the drafting of the five-year plan

[1:48:25] Voice 13: And so because that first phase is right on the doorstep, we can talk about it in a fair bit of detail. The next two phases as we move out, there's going to be a little more flux as we better understand how many nations are interested in working with us and what their concerns are.

[1:48:48] Voice 13: So this is really phase two, which is the engagement phase. And it's also where we'll draft the initial five-year plan. So we're allowing ourselves about a year for that. So about summer 2026 to summer 2027.

[1:49:07] Voice 13: And then the last phase, phase three, this is the post-engagement, so we can get the finalized five-year plan to the board to review, make sure First Nations are able to review it and the local conservancies as well before it goes to the minister, so really getting buy-in on that plan.

[1:49:33] Voice 13: And then also in phase three, we've included a feedback loop because we found that's one of the areas we were weak in the past, that we didn't always return to First Nations to let them know what the outcome was, what feedback we'd had from the minister.

[1:49:54] Voice 13: So that, in a nutshell, is how we wish to approve approaching the drafting of the five-year plan, and I welcome any comments.

[1:50:10] Voice 6: Thank you very much. Any comments from the board? Any questions?

[1:50:19] Trustee Smith (probable): Trustee Smith?

[1:50:22] Trustee Smith (probable): Yeah, I did want to go first. Oh, maybe Trustee Elliott wants to go first, because I've talked a lot and gone first, so I could let her go first.

[1:50:27] Trustee Smith (probable): go

[1:50:27] Voice 3: for it yeah

[1:50:28] Voice 8: okay

[1:50:30] Voice 3: um i guess my question is um actually on that last point phase three

[1:50:34] Voice 3: um sort of post phase three is implementation um you've got listed in the the last item of

[1:50:44] Voice 3: the table development of any new policies procedures agreements resulting from the

[1:50:47] Voice 3: approved plan um and noting how long it takes for policy update and procedures and agreements i can

[1:50:58] Voice 3: totally see why there's no date affixed to that um but i'm wondering are you contemplating

[1:51:06] Voice 3: an implementation component as part of the five-year plan how will the uh information be

[1:51:16] Voice 3: implemented is there a list of priority agreements um that would be scheduled ahead of you know less

[1:51:25] Voice 3: urgent ones is there a risk assessment of um you know the relative merits of tackling policy before

[1:51:33] Voice 3: procedures or you know that kind of thing implementation is is also an area that um

[1:51:39] Voice 3: island's trust in general is has not been strong in and i think we're improving in that regard so

[1:51:45] Voice 3: just wondered if you have thoughts on that great question um okay

[1:51:50] Voice 13: um thank you chair so that that's

[1:51:55] Voice 13: an excellent question and one of the the things that is difficult for us as we look out to to

[1:52:04] Voice 13: past phase one we don't know what the interest is going to be from the first nations in engaging

[1:52:10] Voice 13: with us so i have an idea of what perfection is but we probably won't see that but the the

[1:52:21] Voice 13: perfection is that we have um a nature area a local trust conservancy and first nations that

[1:52:31] Voice 13: that want to work closely with us in going back to the logic model in the activity and then the output.

[1:52:43] Voice 13: So in that second phase, we'd very much like to trial the collaboration because that will lead to the development of a new engagement framework.

[1:52:56] Voice 13: And I don't know how we can really test that engagement framework and possible implementation if we don't get the activity right.

[1:53:06] Voice 13: So I have to go back to the logic model.

[1:53:10] Voice 13: I have to go back to what the ideal conditions will be.

[1:53:14] Voice 13: I don't know if we'll get there, but it will take, we'll need some really good dance partners to get the implementation, the policy and all of that lined up, but we're already starting to think about that.

[1:53:33] Voice 6: Thank you. Now, do you have a follow up, Trustee Elliott?

[1:53:42] Voice 3: Nope, that's good. I'm just doing over it. Thanks.

[1:53:45] Trustee Smith (probable): Thank you. Thank you. Trustee Smith, go ahead.

[1:53:47] Trustee Smith (probable): yeah hi um thanks for this charter it's very clear and i really like the way it's laid out

[1:53:53] Trustee Smith (probable): and i find it easy to follow so i appreciate that um i like the idea of your phases um i

[1:54:00] Trustee Smith (probable): it is titled uh this is the charter for the whole five-year plan that's what i'm gathering from the

[1:54:08] Trustee Smith (probable): title so then uh i go into you've got deliverables and by the way i i really like that idea of

[1:54:16] Trustee Smith (probable): testing it out i mean that that's really important i appreciate that so you have what's in scope and

[1:54:22] Trustee Smith (probable): then you have out of scope and you say public engagement and consultation is out of scope

[1:54:28] Trustee Smith (probable): but we can't do a five-year plan without public engagement like uh i just i'm just surprised by

[1:54:36] Trustee Smith (probable): that and then of course you have public level of public engagement not applicable so that is

[1:54:42] Trustee Smith (probable): of concern to me because with the whole plan like we're planning on sending it to the minister

[1:54:46] Trustee Smith (probable): we have to do public engagement before that or the Minister will be getting

[1:54:51] Trustee Smith (probable): letters from the public I'd like to avoid that and then I had some other

[1:54:56] Trustee Smith (probable): questions so then you go into your schedule which again I really like it's

[1:55:02] Trustee Smith (probable): very clear what you intend to do but when you look at phase two completion

[1:55:06] Trustee Smith (probable): draft plan production with First Nations I don't see public engagement there

[1:55:12] Trustee Smith (probable): either. So it looks from this like you plan on having a five-year plan with no public engagement.

[1:55:21] Trustee Smith (probable): So I think that's problematic and I'll ask

[1:55:25] Voice 6: you about that. I'm sure we can clear that up quite

[1:55:29] Voice 6: easily, Manager Terrell.

[1:55:34] Voice 16: I am going to ask Director Froeder to step in but one thing I can note is

[1:55:41] Voice 16: that as far as I understand in previous five-year plans we haven't done public outreach.

[1:55:46] Voice 16: In the business case that we've presented for the 26-27 budget, we have not budgeted for outreach.

[1:55:53] Voice 16: That would be between $20,000 to $50,000 more, in addition to the $110,000 that we're looking for.

[1:56:00] Voice 16: And, Director Frater, if you could expand upon that as your knowledge with the policy statement and how much public engagement would entail, it would be appreciated.

[1:56:09] Voice 16: appreciated and i know that um trustee georgeson has had her hand up prior to my hand up so i just

[1:56:15] Voice 16: wanted to make note of that thank

[1:56:17] Voice 6: you for that thank

[1:56:18] Voice 5: you uh any comments director frader um

[1:56:21] Voice 5: certainly yes i can say um previously the conservancy has never undertaken public

[1:56:25] Voice 5: engagement on its plan it's seen as a policy document developed by the board or the minister

[1:56:30] Voice 5: should you wish to do that i mean certainly we've we've worked with conservancies i mean that would

[1:56:35] Voice 5: be in terms of them representing the public interest in conservation has been the proxy

[1:56:40] Voice 5: by which we've sort of received that public input should you wish to undertake a public engagement

[1:56:46] Voice 5: model i think you're going to have to um yeah as as director tyrell mentioned revisit your business

[1:56:52] Voice 5: case to trust council for funding both for looking and you would have to decide as a board what scope

[1:56:58] Voice 5: you wanted um you know are you looking for public workshops on every island would you be looking for

[1:57:03] Voice 5: a virtual survey? Would you be looking for, you know, online workshops? There would need to be

[1:57:10] Voice 5: advertising provided for it. But it's also quite intensive in terms of staff effort. And I'm not

[1:57:15] Voice 5: sure the Conservancy is staffed for that. So you might also have to look at either some consultant

[1:57:19] Voice 5: or some auxiliary staff positions to support the public engagement outreach. So that might warrant

[1:57:24] Voice 5: another or a deeper conversation, which is why it's so great you're looking at this project

[1:57:29] Voice 5: charter now ahead of budget approval so that this wasn't sort of a mid mid-execution scope change

[1:57:35] Voice 5: uh so this is this is a decision point for the board in terms of is that an element of this

[1:57:39] Voice 5: project that you want to have thank

[1:57:43] Voice 6: you thank you uh trustee georginson i noticed you had your hand

[1:57:46] Voice 6: up earlier yeah

[1:57:47] Voice 2: and i took it down prematurely um so i'm also working on a large-scale project

[1:57:53] Voice 2: and developing the charter and stuff as well and public engagement is not a part of our

[1:57:57] Voice 2: our department it is uh for the communications department for them to work on that funding so i

[1:58:05] Voice 2: get that this would be out of scope for us and it's understandable because we are also working

[1:58:10] Voice 2: with first nations and developing those partnerships and with the conservancies the

[1:58:18] Voice 2: local conservancies as a part of this five-year plan i'm assuming it ties into the one that we

[1:58:24] Voice 2: were just talking about so it would make sense that given the capacity of our staff that we would

[1:58:30] Voice 2: not have public engagement within this framework that might be something that is done at a later

[1:58:37] Voice 2: date or changes it's a then amended in the future that is just my perspective and thoughts on this

[1:58:47] Voice 2: from a project coordination level thank

[1:58:50] Voice 7: you very much for that uh trustee yates comment

[1:58:53] Voice 7: Thank you. And I'll try to put my video on. I'll see how long it lasts.

[1:58:58] Voice 7: Sorry about that. I have been following the Islands Trust Conservancy five-year plans for

[1:59:04] Voice 7: about 30 years. We've never had public engagement before. I don't know why we would want to do that.

[1:59:12] Voice 7: That is our job to make sure that this is all done correctly. And as we know from the previous

[1:59:18] Voice 7: letter from Minister Kang, we did miss something very important and we are working on that.

[1:59:23] Voice 7: I can't imagine the public would write letters to us because we haven't engaged with them.

[1:59:29] Voice 7: The trust policy statement is something quite different.

[1:59:33] Voice 7: So I would not want to change this model to include public engagement.

[1:59:38] Voice 7: I think it would delay it and it would be very expensive.

[1:59:42] Voice 7: And this is basically our job to do.

[1:59:46] Voice 6: Thank you for that.

[1:59:48] Voice 6: Any other questions or comments on this item from the board?

[1:59:51] Voice 6: perhaps we can move forward if we're feeling that there's no changes that need to be made

[2:00:02] Voice 5: Any other? Ah, Director Frater. I just want to note for the board, this is a new template for

[2:00:09] Voice 5: project charters that we're refining internally. This is not the final template. So just should you

[2:00:14] Voice 5: expect to see this on other agendas, for those of you that attend other meetings,

[2:00:18] Voice 5: this continues to be refined and likely won't be rolled out for a few months to other bodies.

[2:00:22] Voice 5: It just seems, this is our way of testing whether the new template is serviceable. So just wanted

[2:00:28] Voice 5: to let you know that, that you can, within a few months, you'll see this coming forward for other

[2:00:31] Voice 5: projects but at this time this template is not quite ready for full rollout and there will be

[2:00:36] Voice 5: some changes between what you see here and what will finally be rolled out for the trust thank

[2:00:41] Voice 5: you very much uh trustee smith

[2:00:43] Trustee Smith (probable): uh yeah i had two questions on page 57 it says implications

[2:00:49] Trustee Smith (probable): of recommendations the first one is financial um and i just want to be clear this this this does

[2:00:57] Trustee Smith (probable): does not include ITC staff time is that correct in the proposed budget this project question

[2:01:08] Trustee Smith (probable): yeah it's it says financial and it has proposed budget and I just wasn't clear whether that budget

[2:01:15] Trustee Smith (probable): includes ITC staff time I

[2:01:19] Voice 5: can answer that it will not so the staff time is typically considered in

[2:01:23] Voice 5: the section above under organizational implications um we in a very generic way but you'll note in the

[2:01:29] Voice 5: charter itself we kind of estimate staff hour allocations but we don't we don't reference it

[2:01:34] Voice 5: in the financial section.

[2:01:36] Trustee Smith (probable): Okay so you don't monetize it okay I just was curious and then

[2:01:40] Trustee Smith (probable): the last part is at the end of page 57 you have climate change none which really surprises me

[2:01:47] Trustee Smith (probable): and you don't anticipate any inclusion of climate change adaptation and mitigation in the five-year

[2:01:56] Trustee Smith (probable): plan at this stage as a projection um well we're just having here this is like the implications of

[2:02:09] Trustee Smith (probable): the recommendation and i would presume given today's context and provincial interest etc

[2:02:15] Trustee Smith (probable): that we would always have in the five-year plan a climate change section and i'm surprised that

[2:02:21] Trustee Smith (probable): we're not intending on having any yeah

[2:02:24] Voice 6: this is just the project charter it's not the

[2:02:25] Voice 6: five-year plan itself. Trustee Jorgensen?

[2:02:31] Trustee Smith (probable): Sorry, I'm sorry, I don't understand that,

[2:02:33] Trustee Smith (probable): what you just said. You said this is not the five-year plan, but it is giving you the implications

[2:02:39] Trustee Smith (probable): of the recommendation. So we're not anticipating any implications on climate change from this

[2:02:46] Trustee Smith (probable): five-year plan. For example, if you are going to protect more forests, just say that happened,

[2:02:53] Trustee Smith (probable): then it would have implications for climate change adaptation and mitigation i would think that we

[2:03:01] Trustee Smith (probable): would want to leverage that like it would be a positive thing but we're not planning on having

[2:03:06] Trustee Smith (probable): anything on that according to this yeah

[2:03:08] Voice 6: that's a good point i think a mission isn't really

[2:03:11] Voice 6: necessarily that there is none yeah i

[2:03:13] Voice 6: understand your point i see pauline um director freighter

[2:03:17] Voice 5: has her hand up i'm just going to acknowledge certainly we could have put a sentence there

[2:03:22] Voice 5: that said the plan is expected to be responsive to both mitigation and adaptation of climate change

[2:03:27] Voice 5: without being specific yeah we could certainly could have added a sentence there i think we

[2:03:31] Voice 5: for all of us it's so much at the heart of our work we're not naming specifics um so yes as we

[2:03:37] Voice 5: are moving forward this will be critical to consideration of the the planning efforts of

[2:03:41] Voice 5: the Conservancy. Thank you. Policy Analyst Merrick.

[2:03:48] Voice 13: Thank you, Chair. I just, I drafted this, so I

[2:03:53] Voice 13: bear some responsibility, and part of it was not knowing exactly what sentence to put in there,

[2:04:02] Voice 13: but very much when we're going back to the logic model and some of the work that we've been doing

[2:04:09] Voice 13: around the link between the I still say Gary Oaks and manager Tyrell corrects me all the time

[2:04:18] Voice 13: and and the water and the client we we want to build that into the five-year plan it just didn't

[2:04:26] Voice 13: seem that this request for decision was the place to put that in but as director

[2:04:34] Voice 13: Director, Frater said it's very much at the heart of what we're thinking.

[2:04:42] Voice 13: Thank you.

[2:04:43] Voice 13: So I apologize for leaving that out.

[2:04:47] Voice 13: Trustee Yates.

[2:04:49] Voice 7: Thank you.

[2:04:50] Voice 7: Yes, I also, I agree with Trustee Smith.

[2:04:54] Voice 7: Everything that the Conservancy does relates to climate change in some way.

[2:05:00] Voice 7: Some of it's, you know, directly responsive to changes in climate.

[2:05:05] Voice 7: Oh, you know, this wetland, this is really important to try to protect or preserve or whatever.

[2:05:12] Voice 7: And especially forest, contiguous forest cover is essential for climate change mitigation.

[2:05:20] Voice 7: So I think we should have something in there, even if it's part of our regular work.

[2:05:25] Voice 7: And we just assume that we're all of this, you know, adds to climate change adaptation or mitigation.

[2:05:33] Voice 7: I think we need to say something about that.

[2:05:36] Voice 2: Thank you. Trustee Jorgensen.

[2:05:39] Voice 2: Thank you. I appreciate what you guys are saying and working within climate change is

[2:05:46] Voice 2: part of the foundation of the work that we do at the ITC and throughout.

[2:05:51] Voice 2: I feel like in many cases, especially in these frameworks that we're all walking in and working

[2:05:59] Voice 2: in, the work is already laid out and Indigenous people are just meant to go along with it,

[2:06:06] Voice 2: especially when it comes to western science and land stewardship and everything

[2:06:10] Voice 2: i feel like it should be i don't know what the wording would be but i feel like if we're wanting

[2:06:14] Voice 2: to collaborate with indigenous people the rights holders of the places where we are standing

[2:06:21] Voice 2: it needs to be a collaborative approach towards towards climate change not just embedded within

[2:06:26] Voice 2: western science ideologies so i i'm i am glad that it is blank because that leaves room for

[2:06:34] Voice 2: collaboration growth and bringing both worlds together and it's not aligned within a copper

[2:06:40] Voice 2: pot essentially it can be within a basket so if you're in health care you would understand that

[2:06:48] Voice 2: that uh whatever i just used there so but thank you thank

[2:06:56] Voice 6: you thank you for that perspective

[2:06:57] Voice 6: uh director manager tyrell comment i've

[2:07:03] Voice 16: been moved up and down to director all day long it's

[2:07:06] Voice 15: fantastic

[2:07:06] Voice 16: um thank you for that analogy um trustee jorderson that was that was really

[2:07:13] Voice 16: i think well said and again i think um jill and and director freighter have both

[2:07:21] Voice 16: commented on we do do a lot of these requests for decisions and and how i have viewed the

[2:07:28] Voice 16: implement you know uh what is it called implications of recommendation is above and

[2:07:34] Voice 16: beyond what we already do. And so this, you know, this talks about the additional organizational

[2:07:40] Voice 16: changes, the additional financial changes. Policy will change. We're working to engage with nations

[2:07:47] Voice 16: to do just that. So I think when it came to climate change, I agree with the conversation here.

[2:07:55] Voice 16: It doesn't necessarily mean there isn't any climate change adaptation impacts implementations

[2:08:04] Voice 16: to the five-year plan it just means it is a part of what we do holistically it's a part of what we

[2:08:11] Voice 16: will be working with nations and i like this idea of having the open basket to work on how policy

[2:08:18] Voice 16: and climate change will change thank you

[2:08:21] Voice 7: trustee yates um very good all all good discussion i'm

[2:08:27] Voice 7: just a little bit worried about when it says climate change none it just seems so blunt

[2:08:33] Voice 7: blunt um like as if we don't consider it where of course we do it's it's part of everything that the

[2:08:40] Voice 7: conservancy does and i'm also wondering whether if a granting agency were to look at this and

[2:08:49] Voice 7: see climate change none what if that might make any difference um to a granting agency that might

[2:08:57] Voice 7: be based on climate mitigation and climate adaptation uh to be determined

[2:09:02] Voice 6: perhaps rather

[2:09:05] Voice 6: than none i mean that's pretty normal jargon for agendas when there's nothing

[2:09:11] Voice 7: yeah i know

[2:09:12] Voice 7: um it just looks like we're not

[2:09:14] Voice 6: thinking about it but i but we are of course of course and i'm just

[2:09:18] Voice 6: keeping an eye to the time we have about uh uh eight minutes left before we have to adjourn for

[2:09:24] Voice 6: lunch uh trustee smith uh

[2:09:28] Trustee Smith (probable): yes i actually agree with what trustee jargeson said i would like us

[2:09:32] Trustee Smith (probable): to put a statement in there that it says something i'm not going to give you the exact wording right

[2:09:37] Trustee Smith (probable): now but that in relation to climate change work we will include indigenous ways of knowing or

[2:09:45] Trustee Smith (probable): something like that so that it's not uh the way we've always done stuff on climate change but

[2:09:52] Trustee Smith (probable): But it's an inclusion.

[2:09:54] Trustee Smith (probable): I mean, this is all about First Nations, and there is a different approach, and we need to include that.

[2:10:00] Trustee Smith (probable): So rather than leave it blank, I'd rather to have a statement that, you know, ongoing work on climate change adaptation and mitigation with the addition of inclusion of Indigenous ways of knowing.

[2:10:11] Trustee Smith (probable): You'll come up with a better sentence than that.

[2:10:13] Trustee Smith (probable): But I would really like to see that in there under climate change.

[2:10:17] Trustee Smith (probable): Thank you.

[2:10:18] Voice 5: Director Freider.

[2:10:20] Voice 5: if I might chair what we're looking at right now is a staff report we can't have that changed

[2:10:24] Voice 5: through elected officials but where you could insert that is in when you look at approval

[2:10:29] Voice 5: look at the recommendation as around approval of a charter in the in scope section of the charter

[2:10:34] Voice 5: if you'd like to signal a commitment to addressing climate change you could ask the project charter

[2:10:39] Voice 5: be amended to include climate change in that in scope section perhaps that might be the way to

[2:10:44] Voice 5: address having it better reflected so if you were to scroll down to the project charter on page

[2:10:49] Voice 5: page yeah where is it if you were to look at page 59 of the agenda you could perhaps add in in scope

[2:11:07] Voice 5: there like consideration of policies to guide the conservancy comma including climate change

[2:11:11] Voice 5: something like that is where you could include that if you look if you know if you wanted to

[2:11:16] Voice 5: weave the words into the charter somewhere we could just we're

[2:11:20] Voice 6: dealing around that one

[2:11:24] Voice 7: proceed uh yep go ahead thank you i i that's a really good suggestion thank you director freighter

[2:11:31] Voice 7: and also because indigenous ways of knowing is essential for for dealing with climate change

[2:11:37] Voice 7: so yeah even if we can just leave it fairly general in that in that the in that area right

[2:11:46] Voice 7: there in scope um i think we need to say something

[2:11:51] Voice 6: excellent i'm keeping an eye on the time we have

[2:11:54] Voice 6: six minutes before lunch does anybody have a recommendation for the motion or amending the

[2:12:00] Voice 6: motion it looks like we'll be going to the alternative motions if

[2:12:08] Voice 5: you like over lunch

[2:12:08] Voice 5: i could craft a motion for chair smith if that's what you're would that be helpful

[2:12:13] Voice 5: what do you think yes awesome

[2:12:16] Voice 6: i love that thank you um can we is there any more discussion around

[2:12:20] Voice 6: this then any comments for clarity then maybe we will adjourn early for lunch than what i

[2:12:38] Voice 6: intended to be planned so it's it's 12 25 now we can adjourn for lunch we'll come back here at

[2:12:46] Voice 6: at 1255. How about 1256? We'll get an extra minute. How does that sound, everyone? Yep.

[2:12:57] Voice 6: Excellent. Good. Well, enjoy your lunch, everyone. Thank you. Thank you.

[2:43:49] Voice 8: welcome back everyone hope everyone had a good lunch we

[2:44:11] Voice 6: have director freighter with us i believe

[2:44:13] Voice 6: she had a motion when we left off before lunch we were at item 9.1.3 we're discussing a project

[2:44:26] Voice 6: charter for a five-year plan we

[2:44:30] Voice 16: should probably open the meeting have we done so

[2:44:36] Voice 15: we're still

[2:44:38] Voice 15: recording the

[2:44:43] Voice 17: meeting is open we are still recording and live streaming great

[2:44:48] Voice 5: the meeting

[2:44:50] Voice 6: is open great um yeah fantastic uh director freighter had a was working on a motion during

[2:44:58] Voice 6: the break uh

[2:45:04] Voice 5: thank you chair i have provided that to uh trustee smith to see if she'd like to put it

[2:45:08] Voice 5: forward thank you for that i

[2:45:15] Trustee Smith (probable): would but my problem is that i can't i think he sent it to my trust

[2:45:20] Trustee Smith (probable): email I was able to read it but I the way my system works it's hard for me to

[2:45:25] Trustee Smith (probable): get into the trust email well I'm okay it doesn't come up on my computer but

[2:45:33] Trustee Smith (probable): maybe you could do it you just put it there and then I'll I'll support it if

[2:45:37] Trustee Smith (probable): you don't want it I can

[2:45:38] Voice 16: open or you

[2:45:41] Voice 17: should send it to to me Jill and then I

[2:45:44] Voice 17: can share.

[2:45:47] Voice 5: I forward it also to Jill. So whoever wishes to post first between Wendy and Jean.

[2:45:54] Voice 5: Thank you.

[2:46:03] Voice 16: I'm going to let Jill do the sharing because she's got the proper setup. I'm also

[2:46:23] Voice 16: going to put it in the chat. Or do you want it to go?

[2:46:33] Voice 17: Do you see that?

[2:46:39] Voice 5: Perhaps if you could just

[2:46:40] Voice 5: even more on just their resolution, that would be

[2:46:42] Trustee Smith (probable): great. Yeah, it's so tiny, I can't see it.

[2:46:46] Trustee Smith (probable): oh

[2:46:48] Voice 17: was that better maybe a little bit more i

[2:46:52] Voice 17: don't

[2:46:57] Voice 5: understand the brackets could you explain

[2:46:59] Voice 5: that to me so if you look at page the bottom of page 59 on your agenda we have i'm proposing to

[2:47:05] Voice 5: amend what's in the black in the um in the brackets that are in the project charter itself

[2:47:11] Voice 5: so it says high level review bracket philosophy of the conservancy and approaches all protection

[2:47:17] Voice 5: protection i'm just proposing to add the topic of climate change as one of the themes to be called

[2:47:24] Trustee Smith (probable): oh okay yeah

[2:47:25] Voice 5: that's good that makes

[2:47:26] Trustee Smith (probable): sense yeah that's to me yeah how

[2:47:30] Voice 6: does the rest of board

[2:47:30] Voice 6: feeling about the motion i'd be looking for someone to move the motion i

[2:47:39] Trustee Smith (probable): would move it if

[2:47:40] Trustee Smith (probable): no one else wants to thank

[2:47:42] Voice 5: you go ahead if i might us before sorry go on

[2:47:47] Voice 5: yeah there needs to be a

[2:47:49] Voice 5: a closed quotation mark at the end thank

[2:47:54] Trustee Smith (probable): you and don't have to read something else before that

[2:47:58] Trustee Smith (probable): i'm just so confused but um like isn't there a whole recommendation i

[2:48:04] Voice 6: think this would amend it

[2:48:06] Voice 6: and then we would approve the um project charter as amended later that would be much better sorry

[2:48:12] Voice 17: have i

[2:48:13] Voice 17: put it in the right place so

[2:48:15] Voice 5: trustee smith you would just read i move that the

[2:48:18] Voice 5: Okay,

[2:48:21] Trustee Smith (probable): I move that the draft Islands Trust Conservancy Plan 2028-2032 project charter be amended in the scope section so that the high-level review sentence reads,

[2:48:33] Trustee Smith (probable): high-level review, brackets, philosophy of the Conservancy and approaches to preservation and protection in the trust area, semicolon, consideration of climate change mitigation and adaptation.

[2:48:48] Trustee Smith (probable): I don't know if this sentence does read out well to me, but I'm okay with it.

[2:48:52] Trustee Smith (probable): I think we understand what you mean.

[2:48:55] Trustee Smith (probable): Great.

[2:48:55] Trustee Smith (probable): I'll be looking for a seconder.

[2:49:01] Voice 6: Trustee Yates, you're seconding the motion?

[2:49:04] Voice 6: Thank you.

[2:49:05] Voice 6: Then I'll call the vote.

[2:49:06] Voice 6: All in favor?

[2:49:12] Voice 6: And we are unanimous on that.

[2:49:14] Voice 6: Thank you very much, everyone.

[2:49:15] Voice 6: Motion is carried.

[2:49:17] Voice 6: And then we'll need the original motion.

[2:49:19] Voice 6: Red?

[2:49:21] Voice 6: Brick?

[2:49:26] Voice 16: I can share the original motion.

[2:49:30] Voice 16: Thank you.

[2:49:33] Voice 6: Dr. Frater?

[2:49:37] Voice 5: I was just wanting to check in around your conversation around public engagement, just to be sure that we know where the board's landing here around intention.

[2:49:44] Voice 5: Thank you for that.

[2:49:46] Voice 5: Yeah, around what you're asking of staff.

[2:49:48] Voice 5: We were talking over lunch that should Trust Council fund a new team lead for communication and engagement, we will have extra resources here at the Trust to be assistive with some public engagement.

[2:49:58] Voice 5: But I think the board needs to contemplate, you know, what would the public, looking at the Conservancy plan as currently drafted, it sets high-level policy.

[2:50:07] Voice 5: You know, what would engagement with the public look like? What sort of feedback would you be looking for in terms of how you acquire, manage and dispose of lands and invest funds?

[2:50:18] Voice 5: Thank

[2:50:19] Voice 6: you. Trustee Smith. Is my hand up? I'm sorry.

[2:50:24] Voice 6: Oh, Trustee Yates.

[2:50:27] Voice 7: Okay.

[2:50:29] Voice 7: Thank you, Director Freyder, for bringing that up.

[2:50:32] Voice 7: I'm adamant that this does not go to public engagement,

[2:50:38] Voice 7: just as I am adamant that we are collaborating

[2:50:41] Voice 7: with Indigenous governing bodies to produce it in the first place.

[2:50:46] Voice 7: Thank you.

[2:50:48] Voice 6: Thank you.

[2:50:51] Voice 6: Any more discussion on this item or should we move to a motion?

[2:50:58] Voice 6: now I'll be looking for a mover please

[2:51:00] Voice 6: Trustee Smith

[2:51:05] Voice 6: thank you

[2:51:06] Trustee Smith (probable): it would be that the Islands Trust Conservancy Board

[2:51:10] Trustee Smith (probable): approve the Islands Trust Conservancy

[2:51:12] Trustee Smith (probable): 2028 to 2032

[2:51:14] Trustee Smith (probable): five year plan project

[2:51:16] Trustee Smith (probable): charter dated January

[2:51:18] Trustee Smith (probable): 2026 as amended

[2:51:19] Trustee Smith (probable): we

[2:51:23] Voice 6: don't need as amended now do we

[2:51:24] Voice 6: because we already amended it

[2:51:26] Trustee Smith (probable): no we don't

[2:51:27] Trustee Smith (probable): need the alternative

[2:51:27] Trustee Smith (probable): we just need the original one

[2:51:31] Trustee Smith (probable): that's what I read

[2:51:32] Trustee Smith (probable): I read the original one

[2:51:34] Trustee Smith (probable): and put as amended at the end because that is what we're doing is that not no we didn't

[2:51:40] Voice 5: we already amended so we're not go ahead director fader i think it's helpful just to include as

[2:51:45] Voice 5: amended it's clear to the public that it's changed from what was in your agenda package

[2:51:49] Voice 5: thank you for that perfect good

[2:51:51] Voice 6: all right we have a motion on the floor we're looking for a

[2:51:54] Voice 6: seconder trustee you should put

[2:51:57] Trustee Smith (probable): as amended at the end there oh sorry sorry i

[2:52:02] Voice 17: have made note of that

[2:52:03] Voice 17: in the minutes. Okay, thanks a lot.

[2:52:08] Voice 6: Excellent. Then I look to the board. Sorry, I'd like to see

[2:52:13] Voice 6: the motion. The motion is there and we'll have the words as amended at the end.

[2:52:32] Voice 16: Sorry, would you like

[2:52:34] Voice 6: me to share?

[2:52:35] Voice 16: Yes, please. I will stop sharing if you could share the amended. Okay,

[2:52:38] Voice 16: that would be

[2:52:38] Voice 16: fantastic. Thank you. Sorry

[2:52:40] Voice 6: for the mix-up. Thank you for your patience on that. Excellent. We have

[2:53:00] Voice 6: the motion here that has been seconded everyone has seen it I will call the vote and that is

[2:53:15] Voice 6: unanimous thank you thank you everyone carried the motion is carried great right now we'll move on to

[2:53:23] Voice 6: item 9.1.4 and that would be the 2025 NAPTEP covenant monetary report over to you team

[2:53:31] Voice 6: specialist green thank

[2:53:37] Voice 12: you chair govro um we're all getting used to my new title which is team

[2:53:42] Voice 12: Team lead protected area management, but it changes all the time depending on who's trying

[2:53:47] Voice 12: to remember what it is.

[2:53:50] Voice 12: So I am presenting to you the 2025 Islands Trust Conservancy NAPTEP Covenant Monitoring

[2:53:57] Voice 12: Report.

[2:53:58] Voice 12: This report summarizes the monitoring results of surveys of each of the ITC Board's 29

[2:54:04] Voice 12: Natural Area Protection Tax Exemption Program covenants in 2025.

[2:54:09] Voice 12: The board is reviewing this now instead of last fall as it normally would because the BCGEU strike in October was a significant setback for reporting.

[2:54:19] Voice 12: This report makes recommendations for each site in isolation according to its needs.

[2:54:25] Voice 12: There are many observations and related recommendations that pertain to ecosystem health and trespass concerns,

[2:54:32] Voice 12: But the most important recommendations relate to how we respond to violations of the covenant agreements, because the ITC board, as a covenant holder, has a responsibility to act, especially when a covenant is an eco-gift.

[2:54:47] Voice 12: In 2025, 25 covenants of 27 were found to be in compliance with NAPTEP.

[2:54:54] Voice 12: However, there were two new violations detected or confirmed.

[2:54:57] Voice 12: This includes a minor breach of the Richardson NAPTEP covenant on Salt Spring.

[2:55:02] Voice 12: which is a breach affecting a small area that is straightforward to remedy and we also detected a

[2:55:09] Voice 12: major breach of the Little Darcy Island Naptep Covenant in the North Pender Local Trust Area

[2:55:14] Voice 12: and this breach relates to an island-wide trail network and is more of a technical breach

[2:55:20] Voice 12: than a real breach which I explain in the report and rather than go into further detail in the

[2:55:29] Voice 12: interest of time. I'm thinking I'll just ask the board if they have any questions about these

[2:55:34] Voice 12: breaches or the proposed remedies or any of the other observations or recommendations provided in

[2:55:40] Voice 12: this report. Thank you for that.

[2:55:46] Voice 6: Over to the board. Any questions?

[2:55:53] Voice 7: Trustee Yates? Not so much a question

[2:55:56] Voice 7: as just a comment about the ongoing persistent trespassing and damage in the McRae Covenant on

[2:56:04] Voice 7: on Gabriela. I guess the one good thing about conservancy staff working with the board at the

[2:56:16] Voice 7: museum, the Historical and Museum Society, is their board is really concerned about that.

[2:56:23] Voice 7: And I know that they're very willing to work with the conservancy with whatever has to be done

[2:56:31] Voice 7: done to try to stop that trespass and to try to mitigate the damage that's being done to that

[2:56:38] Voice 7: very fragile area.

[2:56:41] Voice 12: That's great to hear. Yeah, we had a very productive meeting and Trustee Yates

[2:56:46] Voice 12: was there and looks like we came up with some practical ideas and we might start to trial them

[2:56:53] Voice 12: in 2026.

[2:56:55] Voice 6: Fantastic. That sounds great. Any other questions from the board? Maybe we can entertain

[2:57:01] Voice 6: a motion trustee

[2:57:10] Voice 7: Yates sure and my internet is unstable so hopefully you'll hear me

[2:57:14] Voice 7: I move that the islands trust conservancy board accept the islands trust conservancy

[2:57:20] Voice 7: naptap covenant monitoring report 2025 including its recommendations thank you looking for a

[2:57:27] Voice 7: seconder uh

[2:57:32] Voice 6: trustee smith seconds and I'll call the vote all in favor excellent thank you the

[2:57:41] Voice 6: motion is carried unanimous thank you for the work on that and then we are moving on to item 9.2

[2:57:50] Voice 6: items for discussion um so it's 9.2.1 uh trust council budget review request uh briefing over

[2:58:00] Voice 6: to you manage material and your hand's still up Risa good

[2:58:10] Voice 16: afternoon back um we are presenting this

[2:58:15] Voice 16: briefing on behalf of the trust council motion to the iowa's trust conservancy board

[2:58:20] Voice 16: regarding a review of the 2026-27 budget request the purpose is to convey this resolution from

[2:58:30] Voice 16: trust council to the board regarding the proposed budget i am available for for questions as is

[2:58:39] Voice 16: director freighter

[2:58:40] Voice 16: thank

[2:58:41] Voice 6: you very much i open this up to the board are there any questions or

[2:58:45] Voice 6: any comments trustee elliott yeah

[2:58:55] Voice 3: i just wondered if the board had had the chance to you know

[2:58:59] Voice 3: looking at the budget requests and is there anywhere um we could see some efficiencies

[2:59:07] Voice 3: or savings without cutting um ongoing programs or support um speaking as you know a member of

[2:59:16] Voice 3: trust council and and i do appreciate that some of you were there for the budget discussion

[2:59:20] Voice 3: question in December. There are a lot of, there's going to be significant impacts from the

[2:59:26] Voice 3: increasing costs of everything. The two new positions that were recommended in the CAO's

[2:59:36] Voice 3: operations review, which will greatly benefit the work of the Conservancy and it's, they're very

[2:59:43] Voice 3: much needed. But in light of those significant jumps, we're looking at, I think it's around a

[2:59:51] Voice 3: 32% tax increase of the general contribution. Please correct me if I'm wrong.

[3:00:00] Voice 3: director freighter i thought it was 28 or is 32 maybe the bowen island municipal tax levy increase

[3:00:06] Voice 3: um so there's a significant jump and so this motion was to see if the conservancy could

[3:00:16] Voice 3: wanted to revise any of our budget requests sort of in light of the larger

[3:00:23] Voice 3: larger, the whole picture of what we're looking at. And, you know, I recognize we're losing the

[3:00:30] Voice 3: grant funding for this year, so we don't have that contribution to offset tax increases. And I

[3:00:36] Voice 3: recognize staff have done your absolute best to realize savings. For example, the hybrid

[3:00:44] Voice 3: contractor model, I think is really going to help us with the monitoring and the compliance

[3:00:50] Voice 3: and help our staff do what they're really good at which you know strategy and focusing on high

[3:00:58] Voice 3: priority areas um so yeah so I just put it out to the board and then I have one recommendation

[3:01:09] Voice 3: um that we look at the property management fund balance to offset some property management

[3:01:15] Voice 3: management activities if we could consider that thank you thank

[3:01:22] Voice 6: you very much um manager yeah

[3:01:27] Voice 16: I just wanted to um if the board desires I would be happy to walk through the budget with a very

[3:01:35] Voice 16: simple outline of each budget line if there are questions we can move on to the next one if that

[3:01:40] Voice 16: is helpful I just want to provide that opportunity for those that the budget is new this budget

[3:01:45] Voice 16: budget review and request is is a new process so um i'm available for that if needed thank you

[3:01:52] Voice 6: maybe a thumbs up if any of the board wishes i'm not seeing any i'm not seeing anyone actually

[3:02:01] Voice 6: uh trustee smith oh you're muted thanks

[3:02:11] Trustee Smith (probable): uh i don't want you to go through all that windy but

[3:02:14] Trustee Smith (probable): thanks for offering but i do have a few questions that just confuse me uh the first is like is this

[3:02:21] Trustee Smith (probable): a reduction they're asking us for a reduction but is this budget a reduction in our house

[3:02:28] Trustee Smith (probable): i'm just not clear on that they're

[3:02:32] Voice 6: asking for yeah to take us uh another look at the budget

[3:02:36] Voice 6: to see if we can uh cut any of the lines so

[3:02:40] Trustee Smith (probable): the budget presented that is doesn't show any

[3:02:43] Trustee Smith (probable): reductions is that correct this one here no and it shows actual an increase of 10 is that correct

[3:02:54] Trustee Smith (probable): That's the total direct LTC cost, the 10% increase?

[3:02:57] Trustee Smith (probable): Yes, that is correct, yes.

[3:03:00] Trustee Smith (probable): Okay, so then I have one other question.

[3:03:03] Trustee Smith (probable): There's a lot of material that I read off the material,

[3:03:05] Trustee Smith (probable): and I know that we justified needing an Indigenous relations coordinator,

[3:03:12] Trustee Smith (probable): whatever we call that, which I agree with.

[3:03:14] Trustee Smith (probable): And we did that because it's more efficient and less costly

[3:03:19] Trustee Smith (probable): to have someone in-house do that, and that is in the rationale.

[3:03:23] Trustee Smith (probable): which I agree with.

[3:03:24] Trustee Smith (probable): But later on in the rationale,

[3:03:26] Trustee Smith (probable): it says we're gonna contract out the monitoring

[3:03:30] Trustee Smith (probable): because it's more less expensive to contract it out.

[3:03:35] Trustee Smith (probable): So I found this to be a little bit

[3:03:37] Trustee Smith (probable): of a confusing contradiction.

[3:03:39] Trustee Smith (probable): And I don't know, is that because

[3:03:42] Trustee Smith (probable): the Indigenous relations person is dealing with policy

[3:03:45] Trustee Smith (probable): and that is more efficient to do in house

[3:03:48] Trustee Smith (probable): and the kind of tasks of monitoring are more efficient to do by contractors.

[3:03:56] Trustee Smith (probable): I just think we should explain that somewhere because, like, I could see that,

[3:04:00] Trustee Smith (probable): but I found it confusing.

[3:04:01] Trustee Smith (probable): I found it a contradiction.

[3:04:02] Trustee Smith (probable): So I would just raise that.

[3:04:05] Voice 16: Thank you.

[3:04:06] Trustee Smith (probable): Manager Drew?

[3:04:09] Voice 16: I would be happy to explain.

[3:04:12] Voice 16: The compliance monitoring contractor is to take on capacity that we don't have

[3:04:19] Voice 16: of in the stuff that we currently, the protected lands area.

[3:04:24] Voice 16: So it's taking on a portion of the compliance monitoring

[3:04:28] Voice 16: and that relieves capacity for that program

[3:04:31] Voice 16: and staff in that program to do

[3:04:33] Voice 16: in more in-depth restoration and addressing violations

[3:04:39] Voice 16: and working with First Nations.

[3:04:41] Voice 16: The, as opposed to the indigenous relations advisor

[3:04:46] Voice 16: advisor, that person would be someone we don't have that skill on staff at all. And so it's a

[3:04:53] Voice 16: new position that we're asking to help guide us through not just the five-year plan process,

[3:04:58] Voice 16: but moving forward with consultation and engagement ongoing with First Nations. And I think

[3:05:04] Voice 16: Director Freider probably has more to add to that.

[3:05:08] Voice 5: Absolutely. Go ahead. I'd be happy to supplement

[3:05:10] Voice 5: that with the main distinction is the extent of the travel that's involved. So with the compliance

[3:05:16] Voice 5: monitoring there's an immense amount of travel and there's some efficiencies to be gained by

[3:05:20] Voice 5: someone being on contract rather than on staff where we have a number of regulations and union

[3:05:24] Voice 5: agreements that affect how we can have staff travel there's definitely an efficiency to be

[3:05:30] Voice 5: gained by contracting the service out whereas with an indigenous relation advisor a lot of

[3:05:35] Voice 5: the work is going to be desk based virtual with some travel but not nearly to the same degree

[3:05:40] Voice 5: thank you so we're providing different advice for different circumstances

[3:05:43] Voice 5: answers.

[3:05:45] Voice 7: Thank you. Trustee Yates. Thank you. Thank you for that distinction, Director Frater.

[3:05:51] Voice 7: That's really helpful. Thank you, Manager Terrell, for offering to walk through all of these. But

[3:06:00] Voice 7: no, because we already did this. We did this well before the December council meeting.

[3:06:06] Voice 7: and this is what we got to after much honing and shaving and you know so this is where we are so i

[3:06:15] Voice 7: think if um trustee elliott has a suggestion i think she did maybe we could listen to that thank

[3:06:20] Voice 7: you thank you

[3:06:22] Voice 7: that's

[3:06:24] Voice 6: an excellent suggestion did you have a comment though um manager tyrell your

[3:06:27] Voice 6: hand is up no fantastic uh over to you trustee elliott well thank you

[3:06:33] Voice 3: um so i'm looking at

[3:06:37] Voice 3: protected areas management property management just to confirm that that's the second that's

[3:06:45] Voice 3: the same thing protected area management operations um are those activities um

[3:06:55] Voice 3: costs that can be covered by the property management fund that we have which is

[3:07:02] Voice 3: currently showing a balance of $177,898 and was part of um as reported on page 95 there

[3:07:18] Voice 3: I guess that's to you Wendy you're nodding yeah okay chair

[3:07:23] Voice 16: if I can speak to that oh please do

[3:07:26] Voice 16: sorry thank you that's okay that's okay um yes absolutely the protected areas management

[3:07:33] Voice 16: management operations would be the budget line where the protected property management fund

[3:07:39] Voice 16: that we have, which we receive donations to, would some of the costs can be covered under

[3:07:46] Voice 16: that budget line.

[3:07:49] Voice 3: Okay, thank you.

[3:07:50] Voice 16: If you were going to go that direction. Yeah,

[3:07:52] Voice 3: so that's the

[3:07:53] Voice 3: only area that I see that we have funds available. And if the board wants to consider applying some

[3:08:03] Voice 3: of them to that. I'm just going back to the note that you'd sent before our meeting with an update

[3:08:12] Voice 3: on the current expenses for the budget report. So we have spent, so last year's budget was 168

[3:08:23] Voice 3: approved, or sorry, for this fiscal, 168,000 of which Islands Trust contributed 91,000 and the

[3:08:31] Voice 3: the ecc c grant was 76 000 and we've spent about 50 of that um so i i don't know if my math is

[3:08:45] Voice 3: still right director freighter around 75 is generally considered a one percent tax levy

[3:08:52] Voice 3: increase is that what director mobs kind of keeps coming back to the numbers might

[3:08:58] Voice 3: might be going up it might be like 80,000 so in that range is that in that it's in that range

[3:09:06] Voice 3: so if we're looking to bring down the total property tax increase by an amount that might

[3:09:14] Voice 3: make a difference say one percent around 70 to 80,000 could be a good number and just seeing

[3:09:21] Voice 3: that that was what the ecc grant provided last year could we consider using a portion of the

[3:09:32] Voice 3: uh sorry back to that agenda so that portion of that property management fund towards those

[3:09:40] Voice 3: activities it really would be about yeah 70 to 80 000 leaving about 100 in the property

[3:09:46] Voice 3: management fund balance that's the direction that i was thinking uh manager just to clarify

[3:09:59] Voice 16: trustee elliott um that you're speaking to the 76 582 that environment oh

[3:10:06] Voice 3: sorry yeah oh um 76

[3:10:10] Voice 3: no the new request is 150 000. is that yeah

[3:10:13] Voice 16: so you were referring

[3:10:15] Voice 3: to the current fiscal

[3:10:16] Voice 16: The current fiscal is 76.

[3:10:19] Voice 16: Sorry,

[3:10:19] Voice 3: everyone seems to have frozen.

[3:10:22] Voice 16: That's okay.

[3:10:23] Voice 3: I think because management and operations and planning.

[3:10:28] Voice 16: Yes, exactly.

[3:10:30] Voice 3: That's right.

[3:10:31] Voice 3: Yeah.

[3:10:32] Voice 16: So last fiscal, there was a total of $133,500 dedicated to just operations.

[3:10:39] Voice 16: operations and this fiscal we've combined that which broke down to $150,000 for operations

[3:10:48] Voice 16: and $54,000 for planning. So I'm not sure if you can see my cursor but we have a single

[3:10:57] Voice 16: budget line $133,500 and then last fiscal protected areas planning $35,000. So the

[3:11:04] Voice 16: increases there for next fiscal is $16,500 for operations and $19,000 for planning.

[3:11:16] Voice 16: Director Frater might have more to add to that. Yes, please. Thank you.

[3:11:22] Voice 5: I'll add the breakdown

[3:11:24] Voice 5: for this current fiscal was an estimate, right? Because we haven't quantified it quite in that way.

[3:11:29] Voice 5: But what I wanted to add was clarify my earlier statement. I've heard back from the Director of

[3:11:32] Voice 5: finance and employee services, but a 1% tax increase is $92,000. So a $92,000 increase to

[3:11:40] Voice 5: the trust budget results in about a 1% increase to taxpayers. Or sorry, a 1% increase is $92,000.

[3:11:49] Voice 5: Thank you. So

[3:11:51] Voice 3: yeah, and I guess this is, it's because when we get into financial planning

[3:11:58] Voice 3: committee, which is tomorrow for Trustee Yates and myself, and I think Trustee Govro,

[3:12:02] Voice 3: are you part of fpc yeah no

[3:12:06] Voice 6: i'll be watching though for sure yeah

[3:12:08] Voice 3: so we we get to this stage

[3:12:11] Voice 3: of the budget cycle and then we're cutting like office supplies to save 5 000 and 15 000 on travel

[3:12:18] Voice 3: so it gets we're looking for savings wherever we can and this is a particularly big budget year

[3:12:24] Voice 3: It's an election year, so almost $250,000 or $260,000 is just spent for elections.

[3:12:33] Voice 3: So we're looking at large increases for the tax base, and there's a bit of grumbling among trustees who don't understand why the Conservancy is asking for so much, but it's this dual thing of we're engaging in the five-year plan, we've asked for more capacity,

[3:12:51] Voice 3: We need this funding to go forward.

[3:12:56] Voice 3: There's also more staff positions, and we've got elections.

[3:13:00] Voice 3: So I just think if we can use the property management fund, you know, to offset and reduce the tax increase by 1%, so say $92,000 to $100,000, that would help a huge amount.

[3:13:17] Voice 3: Thank you.

[3:13:19] Voice 6: Thank you, Trustee Smith.

[3:13:21] Voice 6: and then I put myself on the speaker's list after.

[3:13:23] Voice 6: Trustee Smith, go ahead.

[3:13:26] Trustee Smith (probable): Well, I kind of like that proposal.

[3:13:28] Trustee Smith (probable): I am sensitive to what Trustee Elliott is saying,

[3:13:35] Trustee Smith (probable): that we just are going to have to reduce our budget.

[3:13:39] Trustee Smith (probable): And another line where I'm just wondering,

[3:13:41] Trustee Smith (probable): it's not that I like this, but I am looking for places,

[3:13:44] Trustee Smith (probable): relates to land securement.

[3:13:47] Trustee Smith (probable): Like we have a goal of three new properties,

[3:13:50] Trustee Smith (probable): properties and I get like we've got, you know, some in the works, maybe we just can't with this

[3:13:57] Trustee Smith (probable): kind of tight budget secure as much property. So we could reduce that goal, you know, by quite a

[3:14:04] Trustee Smith (probable): bit, you know, maybe $20,000. So it would be $14,000. And of

[3:14:11] Trustee Smith (probable): course, then we might secure just

[3:14:13] Trustee Smith (probable): one property. And then the rest is financing, obviously, but I just put that out there. It's

[3:14:20] Trustee Smith (probable): but i'm just looking for places where you know compromise seriously but maybe i see you have a

[3:14:28] Trustee Smith (probable): node on land securement i don't know what it is but i'll just put that out another possible place

[3:14:33] Trustee Smith (probable): to reduce our budget thank

[3:14:38] Voice 6: you for that yeah i

[3:14:39] Trustee Smith (probable): could hear the implications of that is that like

[3:14:42] Trustee Smith (probable): outrageous or whatever uh

[3:14:46] Voice 6: of uh lowering the land securement yeah i'm not set at 34 000 right now

[3:14:53] Voice 6: and you're suggesting taking 20 000 off of that yeah i'd measure turtle i'd like to hear the

[3:15:05] Trustee Smith (probable): implications yeah i'd like to hear the implications maybe from wendy yeah

[3:15:08] Voice 6: well

[3:15:12] Voice 16: uh beginning with

[3:15:14] Voice 16: 90 or more taken out of the property management fund recognizing that we just received a donation

[3:15:22] Voice 16: that went into that fund recently you would you would deplete that um and if you're looking to

[3:15:29] Voice 16: to reduce a budget ongoing in the future you would no longer have that as a source

[3:15:33] Voice 16: um if you deplete it you you won't have any interest off the principle very you know a much

[3:15:40] Voice 16: lower principle it would reduce 90 000 would reduce it to about i'm not doing the math right

[3:15:47] Voice 16: now but about 80 and so it would greatly reduce our returns on that fund to make it last into

[3:15:53] Voice 16: perpetuity because we do need to manage these lands in perpetuity. If I may make a recommendation

[3:16:00] Voice 16: that a certain percentage annually be considered for supplementing the protected areas management

[3:16:10] Voice 16: operations, something like 10%, which would allow for a principal to remain in place to accrue

[3:16:17] Voice 16: interest in perpetuity and um allow for an extra 15 10 to 15 000 to be added to that budget annually

[3:16:26] Voice 16: uh as another addition to that having to do with land securement as our lands grow we have three

[3:16:34] Voice 16: currently uh in process and we have at least four in line um those numbers as you know continue to

[3:16:42] Voice 16: go up and one of the things the board could consider in the future which I think has been

[3:16:48] Voice 16: discussed with previous boards is the concept of endowments being considered for long-term

[3:16:57] Voice 16: management in future securement projects and I think that might have reducing land securement

[3:17:09] Voice 16: by 20,000, we would not be able to complete the projects we're currently planning on completing

[3:17:18] Voice 16: in 26-27. So those projects would have to be put on hold.

[3:17:23] Voice 6: Thank you very much for that. I was on

[3:17:25] Voice 6: the speaker list next, and the next would be Trustee Elliott. I'll keep my comments brief.

[3:17:30] Voice 6: Being a first-term trustee, what I knew in my first term and what I know now are very different

[3:17:36] Voice 6: things going through these budget cycles and you always need to be looking at next year and the

[3:17:42] Voice 6: year after and I would worry that cutting the protected areas management operations

[3:17:49] Voice 6: what does that mean to us next year where does that money that we pull out of it

[3:17:53] Voice 6: where does that replenish from it doesn't and where was that putting the ITC in the up and

[3:17:59] Voice 6: in coming years um and i move this over that trustee elliott go ahead thank

[3:18:07] Voice 3: you chair and

[3:18:08] Voice 3: and i recognize that in fact um i think the last two um budgets that trust council approved

[3:18:17] Voice 3: we were quite a bit lower than like some other um jurisdictions had seen much larger increases

[3:18:24] Voice 3: And now we are facing quite a larger jump because systems wide, we need this basically an update in terms of staffing and capacity.

[3:18:35] Voice 3: But my argument for this money is not to cut the protected area management budget, it is to use money that was donated towards that purpose.

[3:18:47] Voice 3: this. And the reason is, is we're losing a significant grant this year that contributed

[3:18:53] Voice 3: 76,000 last year for these ongoing operations. And so this kind of would, if we put even 76,000

[3:19:03] Voice 3: into it, let's say that using that same math that we had last year from the grant, then

[3:19:10] Voice 3: then we would reduce that ask from trust counsel and from taxpayers.

[3:19:17] Voice 3: It's money that we have, and I would suggest that putting it to intended activities

[3:19:25] Voice 3: is probably better than just saving it in the long term.

[3:19:30] Voice 3: If we want to look at secure, I think we're in a bit of a loop if we keep securing properties

[3:19:39] Voice 3: properties, and then the costs for managing those properties keep increasing, but we don't have the

[3:19:46] Voice 3: capacity, we don't have grants, and we don't have endowments to fund that. So it's kind of a

[3:19:51] Voice 3: self-perpetuating loop. And what Trust Council did, and the CAO recommended, and I actually think we

[3:19:58] Voice 3: might want to consider this, is a pause on all new projects. We're not starting any new projects at

[3:20:05] Voice 3: Islands Trust until there's either a feasibility assessment, do we have the capacity to undertake

[3:20:11] Voice 3: it, do we have the funding, is there a plan for implementation, and to give us a chance to

[3:20:19] Voice 3: get the system in a better place so we can actually execute on the things that we are

[3:20:26] Voice 3: intending to do. And I would argue that Conservancy now, we're in this position

[3:20:32] Voice 3: of reframing and engaging with all of our partners on the future of the conservancy and this might be

[3:20:40] Voice 3: a time to pause on acquiring and securing new lands it's not actually business as usual there's

[3:20:48] Voice 3: there's there's going to be a huge focus for staff on the five-year plan and I think it's

[3:20:53] Voice 3: going to take much more time to implement than we anticipate and I respect that these separate

[3:20:59] Voice 3: operations with land securement and we have projects underway but I think if

[3:21:07] Voice 3: there ever was a time to pause new acquisitions it's probably I think it's

[3:21:12] Voice 3: now thank

[3:21:16] Voice 6: you for that right looking towards the rest of the board maybe

[3:21:20] Voice 6: speakers that haven't spoken yet any comments we're talking about

[3:21:25] Voice 6: reductions to the overall budget trustee

[3:21:35] Voice 7: Yates yeah this is gonna be a

[3:21:39] Voice 7: tough one all right um i recognize that no new projects for council is probably quite wise because

[3:21:48] Voice 7: we've got two large budget increases requested by the cao and we've we've all agreed to that

[3:21:57] Voice 7: or most of us have um but pausing the work that the conservancy is doing when there's possibilities

[3:22:05] Voice 7: to conserve land and possibly you know some land back opportunities certainly collaboration with

[3:22:16] Voice 7: first nations that's the most important work that the islands trust does in my mind because whereas

[3:22:23] Voice 7: the preserve and protect mandate gets so lost in everyday politics um the mandate of the conservancy

[3:22:31] Voice 7: is where the real work really gets done and i i would be really reluctant to put a pause or a hold

[3:22:40] Voice 7: on anything that looks positive that's coming to us as a possible securement donation um whatever

[3:22:52] Voice 7: so anyway that's just my

[3:22:54] Voice 6: thoughts on that thank you all right well i'm looking at the time here

[3:22:59] Voice 6: as well if there are no more questions from the board then i would ask that perhaps a motion is

[3:23:04] Voice 6: put forward otherwise we'll move on right seeing none then i think we will watch i

[3:23:21] Voice 3: thought i put

[3:23:22] Voice 3: my hand up i put my um i would like to put a motion forward just to test it um we've had

[3:23:30] Voice 3: some conversation i'm just sending it to

[3:23:33] Voice 3: jill appreciate

[3:23:36] Voice 6: your due diligence for sure yeah and

[3:23:42] Voice 3: And we'll just see what happens.

[3:23:46] Voice 3: Jill Allen, it's coming to you.

[3:23:52] Voice 7: I see Trustee Yates' hand.

[3:23:54] Voice 7: Will we get a minute here?

[3:23:55] Voice 7: Just another thought that I had, and this is from observing the Conservancy for a very

[3:24:00] Voice 7: long time, not just as an elected person.

[3:24:05] Voice 7: The work that the Conservancy does garners donations.

[3:24:09] Voice 7: And the way it does that is the work that it's doing.

[3:24:12] Voice 7: And so if we sort of pull back, not in bad ways, but if we pull back the visible work that we're doing to preserve and protect and work on collaboration with First Nations, it's possible that donors will say to themselves, well, they're not really doing the work that they used to do or we expect them to do.

[3:24:37] Voice 7: or, you know, I'm just thinking, possibly being the devil's advocate here. But I think the reason

[3:24:44] Voice 7: the Conservancy gets donations is because the work is always moving forward. Even if it's just a

[3:24:53] Voice 7: little bit at a time, it's always moving forward where we don't always see that at council or at

[3:25:00] Voice 7: our LTC meetings. Sometimes it feels like we're, you know, a couple steps backwards. But I don't

[3:25:06] Voice 7: feel that with the Conservancy. So I think maybe that's why most of us are pretty prepared to

[3:25:12] Voice 7: defend the budget, knowing that we've already discussed it in October, November, December,

[3:25:17] Voice 7: and we've shaved off as much as we feel we can and still have that good work done.

[3:25:23] Voice 7: So that's all I wanted to say. Thanks. Thank you for those

[3:25:28] Voice 6: words. And we have a motion that's

[3:25:32] Voice 6: being prepared. I'm ready to share. Thank you. Thank you. Over to you, Trustee Elliott. Thanks.

[3:25:54] Voice 3: So as Manager Terrell noted, if we added $90,000 from the property management fund, it would

[3:26:03] Voice 3: go down to about 120 i'm sorry 177 minus 90 i can't do that sorry um it's 177 so so what if

[3:26:19] Voice 3: we leave 100 000 in there and just uh say 77 000 which is almost one percent um and again it's

[3:26:28] Voice 3: money that we have it's money that's been donated i recognize that depletes the fund for investment

[3:26:34] Voice 3: But I also don't agree that just saving things for a rainy day, it's like this is the rainy day. This is the time we actually need to use funds if they are available. So I'll just put that forward for your consideration, Jill. Should we put just $77,000 or $72,000? Suggestions? Welcome.

[3:26:55] Voice 3: Fantastic. Are

[3:26:56] Voice 3: you moving the motion?

[3:26:58] Voice 3: Well, I think we need to have a number in there. So I'm looking for...

[3:27:02] Voice 6: Yeah, I got you. I got you. Right on. Is there a suggestion for a dollar amount here from the board? I'm looking at the time as well. We'll need to, maybe we should take a straw poll on this, I think.

[3:27:18] Voice 6: Wendy's got her hand up, Chair.

[3:27:20] Voice 3: What do you, pardon me?

[3:27:23] Voice 3: Manager Tyrell has had her hand up. She's waving.

[3:27:26] Voice 3: Oh, thank you.

[3:27:27] Voice 16: Thank you, Chair.

[3:27:28] Voice 3: Yeah, go ahead.

[3:27:29] Voice 3: Thank you.

[3:27:30] Voice 16: Just to clarify that I'm not speaking to a rainy day. So the purpose of a fund is that it provides funds throughout our budget year to year, as opposed to big years versus low years.

[3:27:48] Voice 16: So my concern is that taking a large portion of a fund that we just started defeats that purpose because that does need to grow and continue to grow.

[3:28:03] Voice 16: row that is my from staff position the other consideration which is probably for another

[3:28:10] Voice 16: board meeting is that we currently have a policy that any undirected funds which we get lots of

[3:28:17] Voice 16: thousands and thousands of dollars go to the opportunity fund and that prevents other funds

[3:28:23] Voice 16: from growing so that's another policy consideration that may need to be discussed in the near future

[3:28:29] Voice 16: is that in order to grow these funds to be able to support management

[3:28:33] Voice 16: and working with engagement, you know, working with First Nations

[3:28:36] Voice 16: in a cooperative manner, these funds are funds that we want to keep

[3:28:43] Voice 16: in perpetuity, not for rainy days is what I'm getting at.

[3:28:48] Voice 16: Thank you.

[3:28:49] Voice 7: Thank you.

[3:28:50] Voice 7: Thank you, Trustee Yates.

[3:28:52] Voice 7: I think Manager Terrell said exactly what I was thinking.

[3:28:55] Voice 7: Thank you.

[3:28:57] Voice 6: Thank you.

[3:28:57] Voice 6: perhaps we can do a straw poll as the board and maybe in our own minds put that dollar figure in

[3:29:06] Voice 6: and then maybe convey our support whether or not we would wish to go forward with this motion or

[3:29:11] Voice 6: whether we well it's not even a motion yet whether we would entertain this motion perhaps if

[3:29:22] Voice 6: maybe the board can give me some indication on what they're thinking would be so helpful right

[3:29:28] Voice 6: now uh trustee yes

[3:29:32] Voice 7: and i do i really appreciate trustee elliot's desperate um um need and we all

[3:29:40] Voice 7: feel that i feel that same need i really feel like we desperately need to do something about

[3:29:44] Voice 7: the budget that the public is for sure going to complain about but i also feel a real responsibility

[3:29:50] Voice 7: to defend the budget that we have worked so hard on already and um i i think i'm going to do that

[3:29:59] Voice 7: and to see

[3:30:00] Voice 7: where we land so i i probably i won't be in favor of this despite the very good intention thank you

[3:30:07] Voice 6: trustee smith

[3:30:08] Voice 7: uh

[3:30:12] Trustee Smith (probable): you're muted this is the hardest thing i agree with everything trustee yates said

[3:30:19] Trustee Smith (probable): but i also am just aware that um the increases in budget that um are proposed like when you look at

[3:30:30] Trustee Smith (probable): the whole picture will not be acceptable to the public and that we're going to have to decrease

[3:30:35] Trustee Smith (probable): budget I just I just know it won't be acceptable I think we all know that so um I don't know if

[3:30:43] Trustee Smith (probable): we could and then of course every year we decide to keep our budget lower for those very reasons

[3:30:52] Trustee Smith (probable): and so we stick up to work so I'm I'm not going to vote in favor of this

[3:30:59] Trustee Smith (probable): this motion although I really appreciate the intent of it and I don't have another motion

[3:31:07] Trustee Smith (probable): to replace it um you know except the standard thing in government would just reduce everything

[3:31:14] Trustee Smith (probable): by 10 I will say one thing though that the argument that we need to like um all of the

[3:31:22] Trustee Smith (probable): land trusts have endowment funds for each property and it's always a struggle um you

[3:31:30] Trustee Smith (probable): you have this money but you don't receive really that much per year in management you need a lot

[3:31:37] Trustee Smith (probable): of money to do get something significant so i don't think um taking it out of that fund in

[3:31:45] Trustee Smith (probable): perpetuity is going to be as much an impact as you might think. Anyways, I'm still voting against it

[3:31:52] Trustee Smith (probable): because I just don't know what to do. So thanks. It's not a very good answer, but that's where I'm

[3:31:58] Trustee Smith (probable): at. But thank you, Trustee Elliott, because I appreciate very much where you're coming from.

[3:32:05] Voice 6: Thank you. Thank you. And I'll just add myself to the speaker list too, as well. We've been

[3:32:11] Voice 6: through the budget um and we've um tried to whittle it down as much as possible and that was

[3:32:18] Voice 6: done from the get-go before i think most of the board when staff were just delivering over which

[3:32:23] Voice 6: numbers to put in there too we have already uh passed it has gone to council we we stand by our

[3:32:32] Voice 6: numbers um i think that uh yeah i won't be voting in favor of it if this proposed motion gets to the

[3:32:39] Voice 6: the floor thank you uh trustee georgeson or bryce janeca many comments it's obviously a really hard

[3:32:47] Voice 6: decision it's about as hard as it gets i think for trustees to make these decisions then i think that

[3:32:55] Voice 6: seeing that the motion wouldn't pass i thank trustee elliott for bringing this again to our

[3:33:04] Voice 6: attention um and that i think we should move on to the next item does that sound all right with

[3:33:12] Voice 6: everyone? I'm not sure we're feeling good about that. Manager Turrell? Oh, you're muted.

[3:33:24] Voice 16: I believe Director Frater clarified that we need a response to Trust Council.

[3:33:36] Voice 6: What does the board want to say? Something simple that we have gone through it and we stand by

[3:33:43] Voice 6: original budget requests. Any suggestions from the board? Never made such a response before.

[3:34:02] Voice 6: so oh financial is yes so financial planning committee meeting is tomorrow and yeah they'll

[3:34:13] Voice 6: be looking at trustee yates i'm not

[3:34:16] Voice 6: sure

[3:34:17] Voice 7: how long we've spent on this discussion but we can

[3:34:20] Voice 7: certainly say we spent a fair amount of time at today's meeting you know reviewing everything

[3:34:26] Voice 7: all of our budget requests we had it right in front of us and i know i looked at everyone again

[3:34:32] Voice 7: And thinking, no, if we cut that, that'll impact that. No, if we cut that, then, you know, part of the problem with conservancy work, unlike other work, unlike other trust work, is continuity is a huge part of the program.

[3:34:49] Voice 7: If you start cutting budgets for all of these things that fit together, that work to conserve and preserve and care for and just provide stewardship, including working with every Indigenous governing body across the trust area, if you start chipping away at that, then you lose the whole continuity of the purpose of what we're supposed to be doing.

[3:35:16] Voice 7: and I think it's really hard on staff when we do that and I just find it really hard like

[3:35:22] Voice 7: you know well

[3:35:26] Voice 6: I just find it really hard I agree I agree that like I said this is as hard as it

[3:35:31] Voice 6: gets we've gone through it but I think these budget requests reflect our real operational

[3:35:37] Voice 6: needs for the next year or the work that we wish to accomplish and how we want to do it

[3:35:43] Voice 7: and I just feel like every time we make a compromise for even just one percent it's like

[3:35:50] Voice 7: that one percent of the budget is a really big compromise for the conservancy so I'm trying to

[3:35:56] Voice 7: balance that you know and I myself am a taxpayer and I don't I don't make very much money I can

[3:36:03] Voice 7: tell you that my island stress salary is more than double my normal wage my normal income so

[3:36:11] Voice 7: So, you know, I really get it as a taxpayer.

[3:36:15] Voice 6: Thank you.

[3:36:17] Voice 7: Manager Trill?

[3:36:26] Voice 16: Understanding this is a, you know, sensitive subject and a good, good, good discussion.

[3:36:34] Voice 16: And keeping in mind, we are a very successful, thanks to our conservation partners, thanks to the people we work with, our staff, thanks to everybody.

[3:36:44] Voice 16: We are successful.

[3:36:46] Voice 16: We are a growing, successful conservation organization.

[3:36:50] Voice 16: We're at least the third or fourth largest when it comes to properties in Canada, or in BC, sorry. And so we require a budget to reflect that and staff to reflect that and we've had these discussions and I am grateful for the dedication that our board has and also recognize that the taxpayer burden as the mandate to protect and preserve grows through protection of land.

[3:37:20] Voice 16: and protection of species and protection of ecosystems and protection of cultural features.

[3:37:26] Voice 16: Recognizing that, we do have a property management fund that is specifically meant to support

[3:37:34] Voice 16: operations. It is a new fund. It is a very slow growing fund. It was maybe $60,000 and not being

[3:37:42] Voice 16: growing at all. I'm sorry for this long lecture. However, it is meant to support the work that we

[3:37:51] Voice 16: do. And so I again would encourage you to consider a small portion, a percent of that fund to start

[3:38:02] Voice 16: going into these annual budgets that can help and show our understanding as a conservancy that this

[3:38:10] Voice 16: tax base is growing as well and that would be you know a 10 percent which would allow for the

[3:38:17] Voice 16: principal to grow and allow for that fund to last and looking at new direction to be able to

[3:38:23] Voice 16: new direction from the board to be able to direct unsolicited funds to our other funds that also

[3:38:29] Voice 16: need to grow so I'm just putting that out there not because I think we need to change our budget

[3:38:34] Voice 16: it but it's it is for that purpose and using a small amount 10 to 15 000 per year is feasible

[3:38:46] Voice 16: thank you thank

[3:38:47] Voice 6: you that sounds like a very very interesting and viable idea for the future

[3:38:52] Voice 6: especially towards uh the end of the year where we go through this whole cycle again

[3:38:57] Voice 6: um all right so we do need to give direction to financial planning committee um from this meeting

[3:39:04] Voice 6: what that would look like a uh draft letter or would say they're looking for a motion in particular

[3:39:13] Voice 5: uh staff will convey uh that there was a discussion and if you pass a motion we will

[3:39:19] Voice 5: include the motion in the briefing to trust council otherwise we'll just um say there was

[3:39:23] Voice 5: a discussion and no changes were made whatever direction you choose to go in i think that one

[3:39:28] Voice 5: the letter sounds the most

[3:39:29] Voice 6: uh um reasonable how is the board feeling that's just my thoughts on it

[3:39:38] Voice 6: staff will convey our discussion does that sound all right uh trustee

[3:39:55] Voice 2: georginson hi i really this

[3:39:59] Voice 2: is one of the toughest parts of being on the board but i think with public perception i think

[3:40:03] Voice 2: a letter and not changing anything is the way to go at this time because there's a lot of chatter

[3:40:10] Voice 2: from public and yeah it is their their money that we are working with their taxpayer yeah

[3:40:23] Voice 8: Yeah,

[3:40:23] Voice 6: that's it.

[3:40:24] Voice 6: Yeah, I'm sorry.

[3:40:25] Voice 6: I just got it.

[3:40:25] Voice 6: There's a chat from Trustee Elliott.

[3:40:27] Voice 6: That's, I think that her internet is failing.

[3:40:31] Voice 6: So she put that into the chat.

[3:40:42] Voice 6: Yes, she confirms that that's what's happening.

[3:40:57] Voice 6: Thank you.

[3:40:57] Voice 6: Has the board had an opportunity

[3:40:58] Voice 6: to read Trustee Elliott's comments?

[3:41:00] Voice 15: And

[3:41:01] Voice 6: I realize the public doesn't, unfortunately.

[3:41:04] Voice 5: Yes, Director Frater, was that your comment?

[3:41:07] Voice 5: Yeah, that was going to be my comment.

[3:41:08] Voice 5: And if Trustee Elliott had a revised motion

[3:41:10] Voice 5: to bring forward,

[3:41:11] Voice 5: certainly she could contemplate doing that if there was a different idea or a different amount

[3:41:15] Voice 5: that she wanted to advance that could be done through a motion in as part of the open meeting

[3:41:21] Voice 6: thank you

[3:41:22] Voice 5: are

[3:41:27] Voice 6: you going to put a motion forward trustee elliott thank you um no it doesn't appear

[3:41:38] Voice 6: that she will and then our trustee yates comments oh

[3:41:43] Voice 7: um sorry i wasn't going to put a motion forward

[3:41:44] Voice 7: but i didn't want to lose the thought um that manager tyrell has brought up about um the 10

[3:41:50] Voice 7: 10%, you know, that we can afford to do that, possibly every budget year, within our own budget. And I just want to make sure we get that on the agenda for maybe our next ITC meeting. Because I think I think that would be a wise way to manage those funds, especially if we can still make interest on on the principal.

[3:42:15] Voice 7: Hearing

[3:42:16] Voice 6: support from the board on that, I think.

[3:42:18] Trustee Smith (probable): Yeah. Does

[3:42:19] Voice 6: that sound like something you can remember back to a future meeting there, Manager Trill?

[3:42:24] Voice 6: fantastic then we'll leave it with you yes thank you

[3:42:28] Voice 16: director frader sorry sorry

[3:42:30] Voice 5: maybe i think the

[3:42:31] Voice 5: chair got her answer there but i was looking for clarity as to whether you're wanting that to come

[3:42:34] Voice 5: back as like a policy direction for future budgets or whether i was just looking for clarity i think

[3:42:39] Voice 5: i've got it while my hand was going up or whether you wanted to look at that for today but it sounds

[3:42:44] Voice 5: like you're looking at it for future budgets not

[3:42:46] Voice 7: today but for future yeah

[3:42:48] Voice 6: we got our hands full

[3:42:50] Voice 6: today. We're good. All right. So seeing that there's no motions, staff have direction to

[3:42:56] Voice 6: convey this heartfelt and honest and heart-wringing conversation to the FPC. I think that we should

[3:43:04] Voice 6: move on to the next item. Thank you, everyone, which is 9.2.2, which is a referral from the

[3:43:15] Voice 6: a um balanced trust policy statement uh by law and i'll turn this over to you uh manager tyrell

[3:43:22] Voice 6: hey

[3:43:25] Voice 16: give me one moment please as i readjust all of my screens and do you see the um agenda backup

[3:43:38] Voice 16: up yes

[3:43:39] Voice 6: okay

[3:43:40] Voice 16: let me get to the appropriate page apologies all right um we have here a briefing

[3:43:50] Voice 16: from staff um we have provided um to the island's rest conservancy board with the draft island's

[3:43:57] Voice 16: trust policy statement referral from trust council this referral and the policy statement came to the

[3:44:03] Voice 16: board a few months ago it was we had um uh senior policy analyst yeomans um present to the board in

[3:44:12] Voice 16: november meeting uh around the policy statement and the board's um role in that process and we are

[3:44:20] Voice 16: coming back to the board with um you know discussion for the policy statement response from

[3:44:29] Voice 16: from the Conservancy Board. And myself, Staff Yeomans, and Director Frater are here to answer

[3:44:39] Voice 16: questions.

[3:44:41] Voice 6: Thank you very much. And then staff would be looking for a drafted referral,

[3:44:49] Voice 6: perhaps with some motions to go back to, to be presented. So we open it up to the board.

[3:44:56] Voice 6: Are there any comments?

[3:45:00] Voice 6: Trustee Smith, go ahead.

[3:45:05] Voice 6: Oh, you're muted here.

[3:45:12] Trustee Smith (probable): There we go.

[3:45:13] Trustee Smith (probable): Yeah, I'm concerned.

[3:45:15] Trustee Smith (probable): I feel that the draft policy statement is really important and that it's particularly

[3:45:22] Trustee Smith (probable): important to the ITC because we are, although not entirely, we're very fundamental to implementing

[3:45:32] Trustee Smith (probable): the preserve and protect mandate of the Islands Trust.

[3:45:36] Trustee Smith (probable): and so I'm not happy with there being such a short time to really discuss

[3:45:41] Trustee Smith (probable): specifics about changes I sent an email around just to get the discussion going

[3:45:46] Trustee Smith (probable): but the crux of it is I think that there's improvements over the previous

[3:45:51] Trustee Smith (probable): version but I think there's some areas that are of particular concern to us and

[3:45:58] Trustee Smith (probable): that's the glossary I'm suggesting that there's some terms particularly

[3:46:04] Trustee Smith (probable): particularly important for preserve protect that aren't that aren't included I would take out I did

[3:46:12] Trustee Smith (probable): say that's environment natural environment fragmentation habitat fragmentation and

[3:46:18] Trustee Smith (probable): sustainable communities I would take out unique amenities just being sensitive to the impossibility

[3:46:24] Trustee Smith (probable): of that definition there are definitions out there and some are very good but I realize they're

[3:46:30] Trustee Smith (probable): are controversial so i think we need definitions for these terms that are in the policy statement

[3:46:35] Trustee Smith (probable): and there's other terms in the glossary that maybe are defined but need some

[3:46:43] Trustee Smith (probable): tweaking and i would say that the glossary is very important because it is you know it defines

[3:46:50] Trustee Smith (probable): all the terms used throughout so if we don't get the terms right for what's being used in the policy

[3:46:57] Trustee Smith (probable): statement. I think that's important. I also think that there's no prioritization. I think the

[3:47:04] Trustee Smith (probable): protection of the natural environment and Indigenous reconciliation are the two things

[3:47:09] Trustee Smith (probable): that need to be prioritized. I didn't say Indigenous reconciliation originally, but

[3:47:16] Trustee Smith (probable): Trustee Elliott pointed that out, and I totally agree with her. So these are the two areas that

[3:47:21] Trustee Smith (probable): are fundamental to our work at ITC, and I think to the trust, and they should be in there.

[3:47:27] Trustee Smith (probable): and then I've added a lot of stuff you can read it if you disagree or not what my proposal is is

[3:47:34] Trustee Smith (probable): that the time is of the essence because we only have till February 6th to put this in

[3:47:39] Trustee Smith (probable): I would suggest that we have a very small working group of the board that sits down with the whole

[3:47:47] Trustee Smith (probable): document later this week or very early next week and makes very specific changes just to make it

[3:47:53] Trustee Smith (probable): it easier for staff and that we then I don't know if it's possible then we get approval of those

[3:48:00] Trustee Smith (probable): changes somehow electronically now I know it's very difficult to get approvals electronically

[3:48:05] Trustee Smith (probable): but I don't know what else to do because I feel this needs like a really big discussion

[3:48:12] Trustee Smith (probable): thank

[3:48:13] Voice 6: you so you're just going through like an RWM would that be possible I'm asking

[3:48:17] Voice 6: asking uh some staff advice on that would is that rwm hubble if we the referral letter back

[3:48:24] Voice 6: the response back i

[3:48:29] Voice 16: will look to director frader to answer that question

[3:48:31] Voice 5: you can give me a minute

[3:48:33] Voice 5: chair i'll check each body is different in terms of what it can approve by rwm i'll go and have a

[3:48:38] Voice 5: quick look for the board

[3:48:39] Voice 6: yeah

[3:48:40] Voice 5: um

[3:48:41] Voice 6: great all right open up to the rest of the board are there any

[3:48:46] Voice 6: comments there trustee yates yeah

[3:48:53] Voice 7: thank you and thank you um trustee smith for sending in your

[3:48:57] Voice 7: comments um i'd be up for another discussion on this just because every time i think that the

[3:49:05] Voice 7: trust policy statement is just fine and dandy then i come across something that is like oh my

[3:49:10] Voice 7: goodness that's missing and that's like really serious to me anyway um as far as definitions

[3:49:17] Voice 7: and glossary I'm I've always been concerned that we don't talk about the principle of a carrying

[3:49:24] Voice 7: capacity of an environment and sometimes we'll we'll use the word the ecological balance rather

[3:49:31] Voice 7: than carrying capacity because that has so many variables to it but the fact is the whole trust

[3:49:38] Voice 7: area and in particular each island and each island each local trust area islands by their very nature

[3:49:46] Voice 7: have really and truly a carrying capacity for human development there's no question about it

[3:49:53] Voice 7: not just food and water but there's the ferries and how much traffic the island can take

[3:50:00] Voice 7: and disposable waste but but we don't like to we don't like to say that we don't like to say that

[3:50:07] Voice 7: there is a carrying capacity so i would i'd like to have a discussion about that and whether we

[3:50:13] Voice 7: we should use that term whether we could use the term an ecological balance um that's interesting

[3:50:21] Voice 6: i know that if we get into um wordsmithing is not the right term i want to use right now but

[3:50:29] Voice 6: i don't think that we does enough hours in this day i

[3:50:32] Voice 7: think you're i mean

[3:50:33] Voice 6: i think you're right

[3:50:33] Voice 7: there's just so much discussion about you know what it really means and you know how how it

[3:50:39] Voice 7: relates to density for example well it does but it isn't the same thing so i think you're probably

[3:50:45] Voice 7: probably right but I just thought I'd bring that up but

[3:50:48] Voice 6: also you know we would the ITC would

[3:50:51] Voice 6: appreciate more clarity and conciseness in the definitions and dictionary a good response from us

[3:50:58] Voice 6: without getting too much into the policy itself for land use planners. Director Frater your hand

[3:51:07] Voice 6: is up.

[3:51:11] Voice 5: Yes I don't want to pull you off topic but I've got the answer around the RWM.

[3:51:16] Voice 5: yes would you like that now yes i would please okay so for the conservancy board to do an rwm

[3:51:22] Voice 5: which is a resolution without meeting where you can pass a motion outside of an open meeting

[3:51:26] Voice 5: yeah there's a couple criteria the chairperson and one other member must consider the matter

[3:51:31] Voice 5: to be urgent calling a meeting must be impractical urgent will be defined as requiring immediate

[3:51:38] Voice 5: action and it must be as the result of an unforeseen circumstance so in this instance

[3:51:44] Voice 5: i don't think that would apply um yeah so those are your those are your guidelines thank you

[3:51:50] Voice 6: yeah we've had this referral since august july i think yeah we've had uh trustee elliott

[3:51:57] Voice 6: yeah

[3:51:59] Voice 3: thank you chair i'm not going to get into the carrying capacity conversation um

[3:52:03] Voice 3: but what i wanted to ask is does the itc board have an understanding that this policy document

[3:52:13] Voice 3: document is a it's a list of the fundamentals that we check new bylaws coming from LTCs

[3:52:29] Voice 3: that are essentially OCP revisions and updates and so it's missing you know there in previous

[3:52:38] Voice 3: versions there was commitments of trust council that there will never be fixed links between the

[3:52:43] Voice 3: islands there was general trust council policies which are missing in this document there's a set

[3:52:51] Voice 3: of guiding principles and there is some argument that those are not robust enough but the actual

[3:52:59] Voice 3: utility of this document is to check bylaws coming from ltcs that they match the the the intent

[3:53:10] Voice 3: content and they will uphold the object of the trust so it's not everything it is not how we do

[3:53:15] Voice 3: conservation work for instance so I just wanted to give that caution because it really is through

[3:53:22] Voice 3: a planning lens that how do we plan for communities and freshwater availability and how many people

[3:53:29] Voice 3: are here all of that so we tend to look at things through the conservation lens and our work but

[3:53:35] Voice 3: But this is really about community plans and how they will uphold the object of the trust, if that helps.

[3:53:43] Voice 3: Because I think we can get a little granular.

[3:53:46] Voice 6: That's very helpful. Very helpful. Thank you.

[3:53:50] Voice 6: I look to the rest of the board for any questions.

[3:53:57] Voice 6: Trustee Smith, your hand was first, and then Trustee Yates.

[3:54:01] Trustee Smith (probable): Yeah, thanks for that, Trustee Elliott.

[3:54:03] Trustee Smith (probable): I do understand the purpose of this, and I do understand that the directives particularly relate to land use planning, but of course, land use planning has a really big effect on conservation and lands available for conservation are affected by land use planning.

[3:54:21] Trustee Smith (probable): So I think it is very important to the Islands Trust Conservancy that those directives are supportive of the kind of work that we do.

[3:54:33] Trustee Smith (probable): So I appreciate that explanation, and I personally understand that very well.

[3:54:38] Trustee Smith (probable): I should also tell you that at least the Galliano Conservancy Association will be submitting very specific comments related to land use planning and this policy statement.

[3:54:49] Trustee Smith (probable): and i'm sure you probably have a thousand submissions already there'll be many others

[3:54:54] Trustee Smith (probable): the last time all the conservancies got together and i was part of that and we put in submission

[3:55:01] Trustee Smith (probable): but it was to a very old version a very different version that's very differently organized um

[3:55:07] Trustee Smith (probable): and there we're not going to do that again but the one from the galliano conservancy will be

[3:55:13] Trustee Smith (probable): sent to all the other conservancies they'll be asked if they want to just buy into it because

[3:55:19] Trustee Smith (probable): we don't have time for or the energy for a major consultation so um there's lots of other stuff

[3:55:25] Trustee Smith (probable): related to conservation and this and i appreciate um trustee elliott's comments but i i do feel very

[3:55:32] Trustee Smith (probable): strongly that we as a board have to put cons comments in related to our particular mandate

[3:55:39] Trustee Smith (probable): and how land how these directives will affect our ability to do our mandate because i think they do

[3:55:46] Trustee Smith (probable): So you might disagree with that, but my perspective.

[3:55:50] Trustee Smith (probable): Thank you.

[3:55:51] Trustee Smith (probable): Trustee Yates.

[3:55:53] Voice 7: Yeah, thank you.

[3:55:53] Voice 7: So maybe to echo a little bit of what Trustee Smith just said, of course, I get that the

[3:55:59] Voice 7: trust policy statement is kind of like a checklist for when we do OCP revisions and that it has

[3:56:05] Voice 7: to fit in with the policy statement, but it's more than that.

[3:56:09] Voice 7: It's a policy statement that applies to the entire trust area and the principles that

[3:56:15] Voice 7: that support the islands trust including conservation and initiatives that the

[3:56:20] Voice 7: conservancy does but the one that came up a few weeks ago um on gabriola is that the there's a

[3:56:28] Voice 7: statement in there that's been in there since 1975 about no fixed links between the island and the

[3:56:36] Voice 7: big island in vancouver other than notwithstanding the one that joins north and south pender

[3:56:41] Voice 7: and that is missing and that's not on any OCP update checklist or anything like that but it's

[3:56:47] Voice 7: a really important statement that council has made since the mid-1970s and so I know there

[3:56:55] Voice 7: that that needs to go back in there as far as I'm concerned and I don't know whether

[3:56:59] Voice 7: the conservancy has any statement on that but there will be something coming from

[3:57:04] Voice 7: from the Transportation Group on Gabriola.

[3:57:09] Voice 6: Thank you very much.

[3:57:11] Voice 6: Any other comments?

[3:57:13] Voice 6: Perhaps I'll make a comment or two.

[3:57:15] Voice 6: In my mind, I thought the referral response

[3:57:18] Voice 6: would go something along the lines

[3:57:20] Voice 6: that the board would support the overall intent

[3:57:24] Voice 6: of the draft policy statement.

[3:57:28] Voice 6: I think that the Conservancy Board would support

[3:57:32] Voice 6: the strong use of reconciliation language in it as a foundation that would support

[3:57:38] Voice 6: ongoing ITC work into the future and that we would recommend the clarity and concise plain language

[3:57:45] Voice 6: definitions around conservation and that the council should recognize that policies supporting

[3:57:54] Voice 6: the creation of protected spaces and conservation covenants give rise to long-term stewardship

[3:58:00] Voice 6: partnership responsibilities that require funding collaboration thoughtful resource management

[3:58:06] Voice 6: and that these efforts will foster in our experience lasting partnerships those are

[3:58:15] Voice 6: some of the options that I thought that we would put forward too they're not super critical I

[3:58:21] Voice 6: didn't really find anything in the policy statement itself that would deter the ITC from doing its

[3:58:27] Voice 6: work uh in any sense um but i do really appreciate the the the the shift from the past policy

[3:58:36] Voice 6: statements it's just it's been 30 years the the shift of centering and focusing on reconciliation

[3:58:44] Voice 6: land back is a policy that is important that's why i think that uh um

[3:58:50] Voice 6: Um, we should support this policy draft. Thank you. Uh, any other comments? Then we should start

[3:59:00] Voice 6: looking towards a motion. Trustee Smith.

[3:59:07] Trustee Smith (probable): Yeah, thanks for that, uh, Trustee Garver. I really

[3:59:10] Trustee Smith (probable): appreciate the effort you put into your perception of what a motion should be. I cannot support the

[3:59:16] Trustee Smith (probable): motion as you just read it, because I think there's major changes that have to be made

[3:59:21] Trustee Smith (probable): and that do affect our work at the ITC so I can't support a statement from us doesn't mean you can't

[3:59:29] Trustee Smith (probable): do that I just I'm telling you that I would vote against it because I can't support a statement

[3:59:34] Trustee Smith (probable): that says we're you know basically happy with what it is and these are a few things that we're

[3:59:39] Trustee Smith (probable): interested in because I think it's more fundamental than that but I'm very appreciative of the effort

[3:59:44] Trustee Smith (probable): you put into into that thanks thank

[3:59:47] Voice 6: you and i think that if we put forward a um a referral

[3:59:52] Voice 6: answer that wasn't have a consensus of the itc either then i i'm not sure what i think that's

[4:00:00] Voice 6: something too and i think that's okay

[4:00:02] Voice 6: an agreement on some wording that might work we do we do both

[4:00:08] Voice 6: i think we all agree on the um the prioritizing um the environment and uh first nations

[4:00:15] Voice 6: reconciliation we those are great things that we can put in that referral that we agree on

[4:00:20] Voice 6: um trustee elliott i see your hand thank

[4:00:24] Voice 3: you chair um yeah so a referral response could be

[4:00:28] Voice 3: that proposed bylaw number 183 proceed subject to the following recommendations

[4:00:34] Voice 3: and then could we not list everything that Risa has included in that document

[4:00:43] Voice 3: and I would add a framework for a model implementation plan be developed as

[4:00:51] Voice 3: sort of here's our recommendations I don't think they're asking us to do a rewrite

[4:00:58] Voice 3: right what has to happen is all the input comes in of course and then staff filter through it

[4:01:04] Voice 3: and present that to council and council goes go in this direction do these things and the last

[4:01:09] Voice 3: council directed 32 resolutions to amend that previous draft the 2021 draft so

[4:01:18] Voice 3: um i think i i take what trustee smith is saying i think there's um you know the commitment to 30

[4:01:26] Voice 3: 30 percent could be an additional directive. I don't want to go through them all because there's

[4:01:33] Voice 3: a lot of suggestions that are very good that you raised. But could we not list them? And I can work

[4:01:45] Voice 3: on that. I'm not sure

[4:01:45] Voice 6: the whole board or the public has seen that document. So I'm not sure.

[4:01:50] Voice 3: No, but then there'd have to be a resolution like the resolution before the end of the meeting would

[4:01:56] Voice 3: would be that proposed bylaw that it proceeds subject to the following recommendations and list

[4:02:01] Voice 3: you know glossary definitions for directive policy on so that that would be a resolution

[4:02:13] Voice 3: of the board then that it's recommending approval based on including these conditions

[4:02:21] Voice 3: and i could work on that and just if you wanted to skip through the to the next item and then

[4:02:30] Voice 3: come back to this business item and then we could see it on screen

[4:02:36] Voice 6: exactly uh okay i think that

[4:02:39] Voice 6: does how does that sound to the rest of the board so trustee

[4:02:44] Voice 3: smith does that work for you i'll i'll

[4:02:46] Voice 3: email it to you and i'll just kind of um because i've got some of the language there okay thank

[4:02:51] Voice 6: Thank you, Chair.

[4:02:52] Voice 6: I think because I have read the thing, I do think that there's, yeah, okay, that does sound like a good way forward.

[4:03:00] Voice 6: That way we can address all the concerns.

[4:03:01] Voice 6: And there's quite a wide range of provisions and themes throughout the Trustee Smith's letter that could capture the breadth of what we're asked to do here.

[4:03:16] Voice 6: Trustee Yates, I see your hand.

[4:03:18] Voice 7: Yeah, I think that's a good idea.

[4:03:19] Voice 7: Thank you, Trustee Elliott, for suggesting that.

[4:03:22] Voice 7: So assuming that everyone did get a chance to read over Trustee Smith's document, the funny thing is, I agreed with everything you said, but I thought to myself, well, council's not going to go for this, but that doesn't matter.

[4:03:35] Voice 7: Because we can just say we support in principle, you know, the trust policy statement bylaw 183, I think it is, or 186.

[4:03:44] Voice 7: And then with these added recommendations, and then it'll just go from there.

[4:03:49] Voice 7: yeah thank

[4:03:52] Voice 6: you all right so then we are going to um is that trustee ellett were you volunteering

[4:03:58] Voice 6: to craft that motion working on it right now thank you you're the

[4:04:02] Voice 6: best awesome all right so

[4:04:05] Voice 6: we're actually going to um move on from this item and we're going to move into uh correspondence

[4:04:12] Voice 6: and we'll start working on some agenda items until we get a indication from trustee ellett

[4:04:18] Voice 6: that she's ready and uh great so uh correspondence 9.3 seeing there is none and then we'll move on

[4:04:26] Voice 6: to item 9.4 updates for information and 9.4.1 which is the public acquisitions report and

[4:04:34] Voice 6: to be specialist martel if she's in the call fantastic okay i

[4:04:45] Voice 16: believe uh we may have lost

[4:04:52] Voice 16: Just a moment

[4:05:06] Voice 6: for the board, if they have any questions, any response.

[4:05:32] Voice 16: Waiting to hear back. I think she jumped out thinking that we weren't going to get

[4:05:37] Voice 16: to that item for a bit. I can

[4:05:40] Voice 16: possibly respond to any questions regarding the public acquisitions report.

[4:05:45] Voice 6: Thank you very much. I look to the board. Oh, I see Catherine Martel right there. Hi.

[4:05:49] Voice 6: Hi,

[4:05:50] Voice 14: sorry, let me move it so you're not just looking at a tree, but I'm actually here.

[4:05:56] Voice 14: Oh, my camera doesn't want to turn on. Okay, I'm sorry. You will just see a beautiful tree

[4:06:02] Voice 14: from one of our properties. Thank you. You waited for me longer than you will actually need me to

[4:06:10] Voice 14: be here. There are basically no updates on any public acquisitions or covenants, but I'm here

[4:06:15] Voice 14: to answer any questions.

[4:06:17] Voice 6: Thank you very much for that. Let's turn it over to the board. Were there

[4:06:20] Voice 6: there any questions i don't think there's any questions from the board

[4:06:34] Voice 6: nothing all right then we shall move on thank you very much for your time

[4:06:38] Voice 6: appreciate that yeah and then moving on to the next item uh would be 9.4.3 we'll go to budget

[4:06:48] Voice 6: report noticing that i did skip 9.4.2 but i did think that the board had no questions on

[4:06:55] Voice 6: uh so yeah 9.4.3 what page are you

[4:07:01] Voice 6: on i'm getting lost 9.4.3 was emailed out this morning

[4:07:12] Voice 6: oh

[4:07:12] Voice 16: i didn't place it on the screen that's it's placed on the screen now apologies for the late

[4:07:19] Voice 16: item i'm happy to answer any questions only note that i have is that this is ongoing but some of

[4:07:30] Voice 16: of the statements come in November, some of the statements come in December. So unless otherwise

[4:07:36] Voice 16: noted, most of the numbers are for the end of December.

[4:07:41] Voice 6: Any questions? Seeing none, we'll move

[4:07:49] Voice 6: on. 9.4.4. World Conservation Congress. Trustee Smith?

[4:07:56] Trustee Smith (probable): Oh, yeah, I wasn't going to report because

[4:07:58] Trustee Smith (probable): there's no time. I'll make it super fast. There was a big World Conservation Congress in October

[4:08:03] Trustee Smith (probable): in Abu Dhabi probably about 15,000 people were there all the issues that we

[4:08:07] Trustee Smith (probable): talked about here private protected areas nature-based solutions climate

[4:08:12] Trustee Smith (probable): change mitigation adaptation I had a report specifically about climate change

[4:08:17] Trustee Smith (probable): mitigation and protected areas that was released and has gotten a pretty intense

[4:08:21] Trustee Smith (probable): and positive response and species at risk there were other issues that were

[4:08:28] Trustee Smith (probable): discussed that are coming up on our agenda things like um the use of ai and i think that that is on

[4:08:36] Trustee Smith (probable): our future agenda it's a very important topic for us to consider um synthetic biology how to use

[4:08:42] Trustee Smith (probable): synthetic biology for um conservation very controversial very very very controversial

[4:08:50] Trustee Smith (probable): and it's come up at many the world conservation congress just happened every four years it's been

[4:08:56] Trustee Smith (probable): been going on for many years and finally a policy was approved but it's something that

[4:09:03] Trustee Smith (probable): all of these issues and there's motions and decisions and just like the island's trust but

[4:09:09] Trustee Smith (probable): on an international scale the decisions how we proceed in the international union for the

[4:09:16] Trustee Smith (probable): conservation of nature is based on the decisions made at these every four-year meetings and i think

[4:09:22] Trustee Smith (probable): that there's a lot in there that we could borrow from steal from whatever

[4:09:27] Trustee Smith (probable): for our own work and it's very relevant and very positive and very good I did I

[4:09:34] Trustee Smith (probable): was in so many meetings and giving so many talks and I did mention because I

[4:09:39] Trustee Smith (probable): had your permission to do so the ITC as a kind of unique form of conservation

[4:09:45] Trustee Smith (probable): within the context of a unique kind of local government and people are very

[4:09:49] Trustee Smith (probable): interested in that. Globally there's a lot of interest in private protected

[4:09:54] Trustee Smith (probable): areas, which is kind of what we're doing, and central to the IUCN is

[4:09:58] Trustee Smith (probable): reconciliation, conservation. We have a lot of work going on in Indigenous

[4:10:03] Trustee Smith (probable): protected and conserved areas, what that means, how to do them, and it doesn't

[4:10:09] Trustee Smith (probable): always mean partnerships. It's important for people to understand this. It often

[4:10:13] Trustee Smith (probable): means that the Indigenous people are either leading or responsible a hundred

[4:10:18] Trustee Smith (probable): percent for these kinds of Indigenous protected and conserved areas there's different forms

[4:10:25] Trustee Smith (probable): and like all the work we do is about collaboration but I don't think we've captured that

[4:10:32] Trustee Smith (probable): sort of movement internationally that it's also about enabling and supporting Indigenous people

[4:10:40] Trustee Smith (probable): to do their own conservation in their own way with their own policies and so there's a lot written

[4:10:47] Trustee Smith (probable): written on that and motions about that from ITC as well so if anybody's interested in the specifics

[4:10:53] Trustee Smith (probable): and had them forward I could do like a webinar or something for people but there's a lot in there

[4:10:59] Trustee Smith (probable): for us I would say it was

[4:11:02] Voice 7: fun it was

[4:11:02] Trustee Smith (probable): frustrating it

[4:11:04] Voice 7: was amazing yeah. Trustee Yates? Yes I just

[4:11:09] Voice 7: wanted to comment that Trustee Smith lent me a print copy of the proceedings this is what it

[4:11:16] Voice 7: looks like. And I, that's

[4:11:19] Trustee Smith (probable): just my report. That's just my report. That's not my

[4:11:22] Trustee Smith (probable): report. But your

[4:11:24] Voice 7: report on the all of this work is amazing. And it just made me feel like, oh, we're heading in the

[4:11:32] Voice 7: right direction. And I just found it really interesting. So thank you. And I'm going to

[4:11:37] Voice 7: return it to you in March when we meet in person. Okay,

[4:11:41] Voice 6: thank you. Amazing. I would I would too,

[4:11:45] Voice 6: too. I would love to see that presentation. Amazing. All right. So trustee Elliot is still

[4:11:51] Voice 6: busy doing her amazing behind the screens work.

[4:11:55] Voice 3: Halfway there. Thank you.

[4:11:57] Voice 6: Pardon me? Halfway there?

[4:11:59] Voice 6: Perhaps we'll move on to financial planning committee update from trustee Yates.

[4:12:08] Voice 6: that's

[4:12:10] Voice 7: tomorrow's meeting

[4:12:11] Voice 7: yeah

[4:12:12] Trustee Smith (probable): so

[4:12:16] Voice 7: we'll be there

[4:12:17] Voice 7: and what I should have said

[4:12:20] Voice 7: is that this wonderful report that

[4:12:22] Voice 7: Risa did is specifically

[4:12:24] Voice 7: on enhancing climate change

[4:12:26] Voice 7: mitigation in protected

[4:12:28] Voice 7: areas so yeah

[4:12:30] Voice 7: it's

[4:12:31] Voice 7: and I'm always thinking about that

[4:12:34] Voice 7: I'm always thinking about climate change so

[4:12:36] Voice 7: that's partly why I appreciated it so

[4:12:38] Voice 7: much thank

[4:12:40] Voice 6: you thank you um all right that one's done and then trustee elliott's still busy so

[4:12:46] Voice 6: we're not going to ask her for the trust council update at that moment so i will jump to 9.4.8

[4:12:53] Voice 6: which is a governance committee update which is me our next meeting is january 28th um and a new

[4:13:00] Voice 6: development as you know i'm ex officio for the governance committee um as ex officio i'm a

[4:13:06] Voice 6: a non-voting member but as of last trust council there was a vacancy on the governance committee

[4:13:13] Voice 6: and i uh was i'm now a full voting member of the governance committee so i look forward

[4:13:20] Voice 6: to updating at next itc meeting about what's happening on the governance committee uh thank

[4:13:28] Voice 6: you and then i look back to trustee elliott i

[4:13:34] Voice 3: could give a very brief update although almost

[4:13:38] Voice 3: everybody was there at our last um executive committee meeting where we uh this was it the

[4:13:46] Voice 3: 25th no sorry i'm a little lost it was the 15th where was it 14th 14th of january um we had a

[4:13:56] Voice 3: very short executive committee meeting, not much in the agenda, but a very interesting presentation

[4:14:03] Voice 3: which some of you were there at and I encourage everyone to watch the video presentation by Cowichan

[4:14:10] Voice 3: Tribes. I believe her name is, well, Stephanie Atleo and she's a governance coordinator or

[4:14:18] Voice 3: director for cowichan tribes um and so talking about co-governance and ways to approach

[4:14:26] Voice 3: a first nation and sort of some of the languaging and things to keep in mind and practical tips it

[4:14:33] Voice 3: was a very um informative meeting so thanks to those of you who are able to attend and

[4:14:38] Voice 3: if you couldn't i encourage you to watch uh the

[4:14:42] Voice 3: video thanks thank

[4:14:44] Voice 6: you um and then i'm wondering

[4:14:47] Voice 6: if you have a trust council update for us just elliot i

[4:14:53] Voice 3: know i kind of gave that in the budget

[4:14:57] Voice 3: update a lot of our um conversation was around budget and the operations review

[4:15:05] Voice 3: and some of you were there for the presentation um from the i not by cunn sorry somebody remind me

[4:15:16] Voice 7: island coastal economic trust

[4:15:19] Voice 3: that's it thank you so we had a

[4:15:22] Voice 3: great host it wasn't in the

[4:15:24] Voice 3: official meeting but i do believe it was recorded um from the executive director of uh of the island

[4:15:30] Voice 3: coastal economic trust and sort of the direction that they've taken and it was really with

[4:15:35] Voice 3: understanding how and their approach and methodology for getting um for engaging with

[4:15:44] Voice 3: first nations in all the areas that they're that the economic trust is working and co-developing

[4:15:51] Voice 3: a model and sort of um their own their strategic plan going forward and they'd hired an indigenous

[4:15:58] Voice 3: consulting firm sanella jesse hemp hill is the executive director there and really had done some

[4:16:06] Voice 3: deep work and so the methodology and sort of checking back and and reviewing findings and

[4:16:13] Voice 3: correcting things um was really helpful so i think that was recorded um but i don't think it's

[4:16:19] Voice 3: available to the public who might just want to check with um administrative staff if you want

[4:16:24] Voice 3: to watch um that thank you thank you trustee yes yeah

[4:16:30] Voice 7: i think it was recorded i know after the

[4:16:33] Voice 7: and i was there and it was a really good presentation i actually asked um our meeting

[4:16:39] Voice 7: coordinator alexandra if she could send it to me and she did because um someone from the chamber

[4:16:46] Voice 7: of commerce on gabriola wanted to watch it so i think it i think it is available to the public

[4:16:53] Voice 7: uh it was fine for me to share it so that was good but it might have been i forgot now it could

[4:16:58] Voice 7: it might have just been the powerpoint presentation that we got which also was open to the public

[4:17:04] Voice 7: because that part of our meeting was open to the public but it was it was really good

[4:17:08] Voice 7: and maybe the other thing from trust council that might be of interest is we had a really good

[4:17:14] Voice 7: presentation from hannah rabinovich from the ministry of housing i guess on the effect of

[4:17:21] Voice 7: short-term rental accommodation on in the trust area well she's dealing with it across bc but

[4:17:27] Voice 7: But she wanted to know specifically how we were dealing with it in the trust area.

[4:17:33] Voice 7: So that was a great discussion.

[4:17:35] Voice 7: It was really helpful.

[4:17:37] Voice 15: Thank you.

[4:17:38] Voice 7: Trustee Smith?

[4:17:40] Trustee Smith (probable): Yeah, I just wanted to, I didn't know where else I could do this, but to thank the trust

[4:17:43] Trustee Smith (probable): council who, I did go to that last meeting and they did have a motion to allow ITC to

[4:17:50] Trustee Smith (probable): speak.

[4:17:51] Trustee Smith (probable): I'm not sure exactly what the motion said, but Chair Patrick did invite us on many issues

[4:17:56] Trustee Smith (probable): to speak.

[4:17:57] Trustee Smith (probable): speak. And I think that was very, that was great. And I want to thank Trust Council for that.

[4:18:03] Voice 6: Thank you. I'd expect to see more of that in the future. It was wonderful having a vice chair

[4:18:09] Voice 6: NAMCOM there too at the table and so to speak and his words and his perspective on even on

[4:18:18] Voice 6: technology as well, which is very much his background as well. So great insights. Thank

[4:18:23] Voice 6: you very much all right trustee elliott are we closer to a motion thank

[4:18:32] Voice 3: you uh i can email

[4:18:36] Voice 3: unless we want to do closing and then come back and finish this chair i've gotten to about

[4:18:42] Voice 3: most of it but there's a few things with the housing and recreation fresh water that are

[4:18:47] Voice 3: going to take some time but you know what i'll send this to everybody and just see if the framing

[4:18:53] Voice 3: naming is good and then you can decide chair if we want to spend a little time on it or

[4:19:02] Voice 3: I can continue working Toby

[4:19:05] Voice 7: are you sending it by email yeah I will send my

[4:19:09] Voice 3: email to

[4:19:10] Voice 3: my TC board and Jill

[4:19:18] Voice 6: at the time now as well yeah

[4:19:24] Voice 3: and I know we still got a closed portion to go

[4:19:26] Voice 3: so it's just sent yeah oh I don't know what email I sent it from sorry well

[4:19:39] Voice 6: then I think that while

[4:19:40] Voice 6: that's happening then I think we should um I'll continue with the agenda and we're on to item

[4:19:46] Voice 6: number 10 which is uh public comments and delegations there's none and then item 11 new

[4:19:52] Voice 6: business which there was none and then item 12 which is the next meeting which I don't actually

[4:19:59] Voice 6: have the date of that i know that's in march no wait yeah what date would that be it's not

[4:20:04] Voice 6: on the agenda and i didn't look it up sorry about that

[4:20:07] Voice 6: 17th march 17th march 17th fantastic uh great

[4:20:16] Voice 6: and then we're on to item number 13 which is uh we're going to be going in into closed meeting

[4:20:22] Voice 6: um is there somebody like to make the motion uh vice chair namco go ahead thank you chair

[4:20:35] Voice 9: Chair Gavro, is just to confirm that's the motion that's on the screen?

[4:20:38] Voice 6: Yes, it is. Yeah, I'd like

[4:20:40] Voice 9: to make a motion to close the meeting and that the Islands Trust Conservancy meeting be closed

[4:20:45] Voice 9: to the public in accordance with the Community Charter Part 4, Division 3, Section 90, Subsection

[4:20:53] Voice 9: 1E, the acquisition, dispossession, or expropriation of land or improvements as the board considers

[4:21:00] Voice 9: that disclosure could reasonably be expected to harm the interests

[4:21:04] Voice 9: of the Islands Trust Conservancy Board and the staff

[4:21:07] Voice 9: remain in the meeting.

[4:21:10] Voice 6: Thank you. Looking for a seconder.

[4:21:17] Voice 6: Seconder, Trustee Yates, thank you. I will call the vote. All in favor?

[4:21:24] Voice 6: Thank you. Unanimous. Thank you. Great.

[4:21:28] Voice 6: All right. Then we shall close the meeting.

[4:21:34] Voice 17: Okay. It's just going to take me a second.

[4:21:38] Voice 6: Thank you. Was that 9.2.2?

[4:21:43] Voice 6: we were continuing there just

[4:21:45] Voice 17: take me a second to get it up

[4:21:47] Voice 6: thank you up

[4:21:49] Voice 17: there and i'm just

[4:21:53] Voice 17: going to consult with alex about the screen thank you sorry it's just taking a second

[4:22:23] Voice 6: no worries yep and we have started the recording that's

[4:22:28] Voice 17: what uh that's what's taking a minute

[4:22:30] Voice 17: thank you broadcasting um i guess i can start the zoom recording thank you now i shall start it

[4:22:46] Voice 17: says says we're streaming so i think we're good great

[4:22:49] Voice 6: thank you welcome back to our regular

[4:22:51] Voice 6: meeting um all right we have some decisions to make your board how do we want to proceed

[4:22:56] Voice 6: we left off at item number 9.2.2 referrals for trust policy statement

[4:23:03] Voice 6: any comments from the board on how we'd like to proceed director

[4:23:10] Voice 5: freighter um might i recommend

[4:23:12] Voice 5: that you consider a special meeting to talk about this i think it's going to require more time than

[4:23:17] Voice 5: you have left available today. There is a little bit of time before a response would be due and we

[4:23:22] Voice 5: could work with the board to find some time in the near future where maybe that would be appropriate.

[4:23:29] Voice 5: Thank you and Trustee Smith.

[4:23:35] Trustee Smith (probable): Well that's my preference what to have a meeting so

[4:23:40] Trustee Smith (probable): but I think that Trustee Elliott did a really good job of capturing some of the things and

[4:23:47] Trustee Smith (probable): and leaving out a couple of things

[4:23:48] Trustee Smith (probable): she didn't feel were important, I'm happy with that.

[4:23:52] Trustee Smith (probable): So I don't know what to say.

[4:23:54] Trustee Smith (probable): I'm happy with another meeting to discuss these.

[4:23:57] Trustee Smith (probable): I think that's a good idea, but if we don't have time,

[4:23:59] Trustee Smith (probable): then I'm comfortable with what Trustee Elliot

[4:24:03] Trustee Smith (probable): has put forth.

[4:24:05] Voice 7: Trustee Yates?

[4:24:07] Voice 7: Can I just ask that the screen be moved up

[4:24:10] Voice 7: so I can see the rest of the bullets?

[4:24:20] Voice 6: Oh, sorry.

[4:24:20] Trustee Smith (probable): I

[4:24:21] Voice 6: don't know what this is.

[4:24:24] Voice 6: This is the briefing for 9.2.

[4:24:28] Trustee Smith (probable): Well, but this doesn't have the bullets that Trustee

[4:24:31] Voice 6: Elliott's put in.

[4:24:32] Voice 6: Did you want to see the motion, Trustee Elliott's motion?

[4:24:37] Voice 7: Yes, because then

[4:24:38] Voice 7: we can decide if we really have to have another meeting or not.

[4:24:42] Voice 17: Excellent. Thank you.

[4:24:44] Voice 16: Shall I share that?

[4:24:45] Voice 16: Yes, please. Thank you.

[4:24:47] Voice 17: Okay. One second.

[4:24:55] Voice 16: Thank you for your patience. This is new nuances for new stuff.

[4:25:02] Voice 6: We're all doing good.

[4:25:03] Voice 6: yeah

[4:25:03] Voice 16: just

[4:25:09] Voice 17: let me know when you want me to scroll down are

[4:25:22] Voice 6: we feeling around that board have you

[4:25:24] Voice 6: had a chance to read over the whole motion it was sent to our emails as well can

[4:25:33] Voice 7: we scroll down a

[4:25:34] Voice 7: bit more perfect oh yeah good question principal dr

[4:26:08] Voice 5: freighter i don't interrupt people's reading

[4:26:13] Voice 5: um but what i will add is that um staff yeomans has had to go off to another meeting that i'm

[4:26:18] Voice 5: supposed to also be in. And I think it would benefit the board to have some staff advice

[4:26:23] Voice 5: on some of these topics and have the opportunity to ask staff questions about what the implications

[4:26:27] Voice 5: would be of some of these recommendations. So hence my recommendation that maybe you

[4:26:32] Voice 5: take it to a special meeting and then we could attend and provide that support.

[4:26:36] Voice 5: Yeah, I concur.

[4:26:39] Voice 7: Trustee Yates? Yes, looking over the list, which most of which I definitely agree

[4:26:44] Voice 7: with, especially the 30%. And then even looking down at the fixed link thing. I know we had good

[4:26:52] Voice 7: advice from policy advisor Yeomans on where to put that. It seems weird to put it under recreation,

[4:26:59] Voice 7: but so even though these all seem really important, and thank you, Trustee Elliott,

[4:27:05] Voice 7: for gathering them, I think we do need a meeting so that we could have Jason Yeomans tell us yes,

[4:27:13] Voice 7: yes, no, maybe here's where it should go.

[4:27:17] Voice 7: Yep. I agree. I agree.

[4:27:19] Voice 7: Just focus on these and I'm sure we could get it done in an hour and a half.

[4:27:25] Voice 6: I hope so. I love your optimism. Great. All right.

[4:27:29] Voice 6: So then we'll leave it to staff to figure out the timing for the meeting.

[4:27:35] Voice 5: Unless you'd like to sort it out today,

[4:27:36] Voice 5: but I don't have the benefit of staff yeomans being available. Yeah.

[4:27:40] Voice 5: Yeah. So let's figure it out after the meeting. We'll circulate the usual.

[4:27:44] Voice 5: Okay. Thank you very much.

[4:27:45] Voice 6: much

[4:27:45] Voice 5: in the hope that people can make themselves available over the next week or so so we can get

[4:27:50] Voice 5: the response in in the needed time frame

[4:27:53] Voice 6: that sounds agreeable to me board same thing how you

[4:27:58] Voice 6: feel trustee yates sorry

[4:28:03] Voice 7: i forgot to put my hand down but i wanted to thank both trustee smith and

[4:28:07] Voice 7: trustee elliott for getting it together there for us

[4:28:09] Voice 6: me too thank you uh excellent then we will leave

[4:28:14] Voice 6: that with staff and we'll schedule a special meeting i did want to pick up on a suggestion

[4:28:19] Voice 6: from director freighter about a briefing around donations perhaps uh director freighter you could

[4:28:26] Voice 6: elaborate on that might be helpful for us to understand where and how our donations how we

[4:28:33] Voice 6: can allocate that money oh

[4:28:36] Voice 5: i see manager tyrell put her hand up as well did you want to speak

[4:28:41] Voice 5: first manager tyrell i

[4:28:44] Voice 16: can speak i'd like to speak to thank you just the um the policy

[4:28:48] Voice 16: fundraising and donation policy 1.7 and receiving direction from the board that's clear that you

[4:28:59] Voice 16: would like staff to come back with a recommendation to adjust the policy so that it provides better

[4:29:08] Voice 16: um management of funds from donations that come in to put in a summarize

[4:29:19] Voice 6: i'm wondering what does the board feel like i think would be a benefit for us to

[4:29:23] Voice 6: maybe a bit of a refresher of what the policy is so that it's at the ready trustee yates

[4:29:30] Voice 6: um

[4:29:31] Voice 7: manager terrell would that include the suggestion made a bit earlier about investing

[4:29:37] Voice 7: this much and then putting this much aside and I'm sorry I've totally forgotten the wording except

[4:29:41] Voice 7: that it had 10 percent in there would that like would that be an overall thing or or was that

[4:29:48] Voice 7: just for this one particular fund that we were discussing I

[4:29:54] Voice 16: thank you I think believe the

[4:29:55] Voice 16: direction the staff would would appreciate from the board is the overall

[4:30:00] Voice 16: overall donation and fundraising policy some adjustments could be looked at there and then

[4:30:06] Voice 16: each of the guidelines that we have for our funds but the suggestion in the policy fundraising

[4:30:14] Voice 16: policy is that unallocated funds go to the opportunity fund so I was specifically talking

[4:30:21] Voice 16: about that but I think we would need to we need to revise the guidelines for the funds

[4:30:27] Voice 16: as well and that we don't we want to initiate that discussion and then further that discussion

[4:30:35] Voice 16: during the five-year plan engagement with local conservancies and first nations

[4:30:39] Voice 6: so that work is on the horizon for us director

[4:30:43] Voice 16: frieder did you want to add to that uh yeah so

[4:30:47] Voice 5: two topics have been raised by staff one is we watched you today struggle to some degree

[4:30:52] Voice 5: with decisions around how to allocate the private funds that you hold um and what under what

[4:30:57] Voice 5: circumstances and to what degree you would want to use them but also we flagged for you the issue

[4:31:02] Voice 5: that we are now being quite successful in our fundraising and more donations arriving unallocated

[4:31:06] Voice 5: which are going to the opportunity fund and that hasn't you know we haven't had to look at this in

[4:31:10] Voice 5: depth before but we'd like to bring you back some options because it may be beneficial to redirect

[4:31:15] Voice 5: those funds elsewhere by policy. I'm just crafting up a quick motion that someone might like to

[4:31:19] Voice 5: consider if that would be welcome thank you yeah um policy options regarding um i'll send this

[4:31:43] Voice 5: through to jill it's not exactly what i'm looking for but it's

[4:31:54] Voice 6: good to hear that the fundraising is

[4:31:56] Voice 6: so successful nice

[4:31:58] Voice 5: to meet um and then i'll just know with regard to budget so with the board not

[4:32:03] Voice 5: making changes to its budget trust council is going to have to be looking i think trust council

[4:32:07] Voice 5: is quite strong that it may need to consider cuts you know we're not sure where they'll be

[4:32:13] Voice 5: so staff will be in the position of having to you know provide some advice around where some cuts

[4:32:18] Voice 5: might be possible um and what the consequences of making those cuts might be um so we'll be

[4:32:24] Voice 5: preparing just some advice if should we be called on a trust council we'll have to come up with some

[4:32:29] Voice 5: some areas that we think might you know be the least harmful to the conservancy

[4:32:33] Voice 5: thank you for that appreciate that there's motion

[4:32:55] Voice 5: yeah we

[4:32:56] Voice 16: probably should take that out um

[4:33:00] Voice 5: so it would need to read islands trust conservancy board

[4:33:09] Voice 5: and the last part of it i don't think i've got it quite right it would be provide policy options

[4:33:14] Voice 5: regarding not use but um

[4:33:16] Voice 17: allocation allocation yeah

[4:33:20] Voice 5: so i was thinking allocation in terms of

[4:33:23] Voice 5: of how we use it right the

[4:33:29] Voice 7: allocation of funds no that's or maybe it's not the right place

[4:33:34] Voice 7: it's in the wrong place the

[4:33:40] Voice 5: guide allocation of the funds so how we how you allocate funds out

[4:33:44] Voice 5: of your you know health funds over time and then it was also going to be policy options regarding

[4:33:51] Voice 5: um we could just say simply regarding unallocated donations would that work and

[4:34:00] Voice 16: you could use the

[4:34:01] Voice 16: word undirected because

[4:34:03] Voice 5: we're

[4:34:04] Voice 16: already speaking to the location

[4:34:06] Voice 16: so undirected donations and ideally

[4:34:15] Voice 16: a you know a um a long-term um way to to strategically allocate unrestricted funds

[4:34:29] Voice 16: and funds in general thank

[4:34:33] Voice 6: you um i'm looking for a mover or any any discussion

[4:34:40] Voice 6: trustee

[4:34:41] Voice 7: aids i'm happy to move i don't think we need the dash between private and donations

[4:34:47] Voice 7: i move that the islands trust conservancy board request staff to bring policy options to the board

[4:34:57] Voice 7: at its next meeting to guide allocation of funds comprised of private donations

[4:35:02] Voice 7: and provide policy options regarding undirected donations.

[4:35:10] Voice 6: Thank you.

[4:35:11] Voice 6: Am I calling for a seconder yet?

[4:35:12] Voice 6: But does that read correct, everyone?

[4:35:16] Voice 5: Yes, Virgil, you'll just want to make it

[4:35:17] Voice 5: Islands Trust Conservancy Board in the second reference.

[4:35:23] Voice 5: End of the first line.

[4:35:37] Voice 6: Thank you.

[4:35:40] Voice 6: Then I shall call for a seconder.

[4:35:45] Voice 6: Trustee Elliott, seconding.

[4:35:47] Voice 6: Any discussion?

[4:35:53] Voice 6: Seeing none, I shall call for the vote.

[4:35:55] Voice 6: All in favor?

[4:35:58] Voice 6: Yes, that's five out of five.

[4:36:00] Voice 6: thank you motions carried thank you very much and with that good work that brings us to the

[4:36:08] Voice 6: end of our meeting thank you very much for your most patience um and then yay moved to adjournment

[4:36:17] Voice 6: so moved i declare this meeting over thank you everyone thanks

[4:36:25] Voice 7: everyone and thank you especially

[4:36:26] Voice 7: to our staff

[4:36:27] Voice 3: thanks

[4:36:28] Voice 7: everyone so

[4:36:29] Voice 17: we're stepping into

[4:36:30] Voice 7: the breach yeah thank

[4:36:32] Voice 9: you chair gavro for

[4:36:33] Voice 9: for guiding us through a very packed agenda today.

[4:36:36] Voice 9: Thank you so much.

[4:36:37] Voice 6: Oh, my pleasure.

[4:36:38] Voice 6: Thank you.

[4:36:39] Voice 6: Best board ever.

[4:36:42] Voice 6: And congratulations to

[4:36:43] Voice 16: the continuation

[4:36:44] Voice 16: of our chair and co-chair.

[4:36:47] Voice 6: Thank you.

[4:36:48] Voice 6: I really look forward to this year.

[4:36:49] Voice 6: Yeah, we'll do great things.

[4:36:54] Voice 6: Yeah, so thank you and apologies

[4:36:56] Voice 6: for being over time on that.

[4:36:59] Voice 6: It was a big agenda.

ADOPTED
 
Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 1 of 9 
 
Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
 
Date:  
Time:  
Location:  
Tuesday, January 20, 2026 
10:00 am 
Electronic Meeting 
 
Physical Location to view the livestream of the meeting: 
Islands Trust Victoria Office 
200 - 1627 Fort Street,  
Victoria, BC V8R 1H8 
   
Board Members Present Lisa Gauvreau, Chair  
 Tanner Timothy | nənqəm, Vice Chair  
 Tobi Elliott, Trustee  
 Jeannine Georgeson, Trustee  
 Risa Smith, Trustee  
 Susan Yates, Trustee  
   
Staff Present Clare Frater, Director, Trust Area Services  
 Wendy Tyrrell, Manager, Islands Trust Conservancy  
 Jill Allan, Acting Administrative Assistant, Recorder  
 Jemma Green, Team Lead, Protected Areas Management  
 Kathryn Martell, Ecosystem Protection Specialist  
 Mike Richards, Strategic Fund Development Specialist  
 Erica Wheeler, Species at Risk Program Coordinator   
 Joe Elliott, Senior Indigenous Relations Advisor   
 Jill Marrack, Senior Policy Advisor    
 Jason Youmans, Senior Policy Advisor   
 David Marlor, Director, Legislative & Information Services   
   
Regrets None.  
   
Members of the Public 
Present 
No members of the public were present in the meeting.  
 
1. CALL TO ORDER 
Chair Gauvreau called the meeting to order at 10:01 a.m. 
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Gauvreau acknowledged that the meeting was being held in the territory of several 
Coast Salish First Nations.  As a part of the acknowledgement, the Chair shared a quote by 
Chief Calvin Craigan|híwús from a documentary called The shíshálh Story.  
 

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Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 2 of 9 
 
3. ELECTIONS 
David Marlor, Director of Legislative & Information Services, administered the elections for 
the Islands Trust Conservancy Chair and Vice Chair. 
3.1 Election of Chair 
Policy 3.1.2 Islands Trust Conservancy Board and Committee Elections states the 
elections for Chair and Vice Chair will be held at the first regular meeting of the 
Board of each calendar year. 
Director Marlor reviewed the election process and asked for nominations for the 
Islands Trust conservancy Board Chair. Trustee Yates nominated Trustee Gauvreau 
and Trustee Elliott seconded the nomination. Trustee Gauvreau accepted the 
nomination. 
Director Marlor called a second and third time for nominations and, hearing none, 
declared Trustee Gauvreau acclaimed as Islands Trust Conservancy Board Chair.  
3.2 Election of Vice-Chair 
Director Marlor asked for nominations for the Islands Trust conservancy Board Vice-
Chair. Trustee Yates nominated Trustee Tanner Timothy | nənqəm and Trustee 
Gauvreau seconded. Trustee Tanner Timothy | nənqəm accepted the nomination. 
Director Marlor called a second and third time for nominations and, hearing none 
declared Trustee Tanner Timothy | nənqəm acclaimed as Islands Trust Conservancy 
Board Vice-Chair.  
4. APPROVAL OF AGENDA 
4.1 Introduction of New Items 
None. 
4.2 Approval of Agenda 
Agenda was amended to present agenda item 9.1.3 ‘Islands Trust Conservancy 
2028-2032 Five-year Plan Logic Model RFD’ before 9.1.2 ‘Islands trust Conservancy 
2028-2032 Five-year Plan Project Charter’. 
 
ITC-2026-001 
It was MOVED and SECONDED  
that the Islands Trust Conservancy agenda be accepted as amended. 
         CARRIED 
5. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
None. 
6. ADOPTION OF MINUTES 
6.1 Draft November 18, 2025 ITC Board Regular Meeting Minutes 

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Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 3 of 9 
 
By general consent the Islands Trust Conservancy meeting minutes of November 
18, 2025 were adopted as presented.  
6.2 Draft July 22, 2025 ITC/EC Liaison Meeting Minutes 
By general consent the Islands Trust Conservancy/Executive Committee Liaison 
Meeting minutes of July 22, 2026 were adopted as presented. 
7. FOLLOW UP ACTION LIST 
7.1 Follow Up Action List Report 
Manager Tyrrell presented the Follow Up Action List for information. 
8. CLOSED MEETING 
ITC-2026-002 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy meeting be closed to the public in accordance with the 
Community Charter, Part 4 Division 3, section: 90(1)(i) the receipt of advice that is subject 
to solicitor-client privilege, including communications necessary for that purpose. 
CARRIED 
Regular meeting reconvened at 10:33 a.m.  
9. BUSINESS  
9.1 Items for Approval 
9.1.1 Section 11 Conservation Agreement between Islands Trust Conservancy 
and Environment and Climate Change Canada RFD  
SAR Program Coordinator Wheeler presented the request for decision. 
Discussion ensued: 
• S.11 agreement is a conservation framework and does not come 
with funding; 
• This agreement provides an increased opportunity to access funding 
streams as they become available through Environment and Climate 
Change Canada (ECCC);  
• Funding we receive now has significantly enhanced the work with 
species and ecosystems at risk; 
• the Islands Trust tax-base budget was used as inkind match funding 
for the Priority Places contribution agreement funding; and 
• We don’t have internal staff expertise for species at risk surveying 
and monitoring; with our current proposed budget, this work will be 
reduced once the Priority Places grant ends. 
ITC-2026-003 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board request staff to finalize a Conservation 
Agreement between Islands Trust Conservancy and Environment and Climate 

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Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 4 of 9 
 
Change Canada and to obtain the Chair or Authorized Signatory to sign on behalf of 
the Islands Trust Conservancy Board.  
CARRIED 
ITC-2026-004 
It was MOVED and SECONDED,  
that the Islands Trust Conservancy Board request staff to pursue opportunities for 
funding from Environment and Climate Change Canada for the continued operation 
of the ITC Species at Risk Program, beyond March 2026.  
CARRIED 
9.1.3 Islands Trust Conservancy 2028-2032 Five-year Plan Logic Model Request 
For Decision  
Senior Policy Advisor, Jill Marrack presented on the 2028 - 2032 Five-year 
Plan Logic Model.  Discussion ensued: 
• Logic Plan appears to be specific to engagement with First Nations; 
• Speaks to only one aspect of Five-year Plan, not entire Plan; 
• Importance of incorporating engagement with local conservancies in 
Logic Plan; 
• Discussion on title of Logic Model; and 
• Recommendation to amend title to reflect focus on the intention to 
engage with First Nations. 
ITC-2026-005 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the use of the 2028-2032 Five-
year Plan Logic Model to facilitate dialogue with First Nations during the drafting of 
the Islands Trust Conservancy Five-year Plan with the following amendments: 
1. Include local conservancies in the logic model. 
2. Change the title to “Islands Trust Conservancy 5-year Plan Logic Model 
to facilitate First Nations Collaboration on the Five-year Plan”. 
CARRIED 
Break 11:44 - 11:58 a.m. 
9.1.2 Islands Trust Conservancy 2028-2032 Five-year Plan Project Charter 
Request For Decision  
Senior Policy Advisor Marrack presented the 2028-2032 Five-year Plan 
Project Charter and the three phases of the process. Discussion ensued: 
• Phase two of the process, in-person meetings, critical to success of 
engagement; 
• Public engagement on Five-year Plan, not within scope or capacity;   
• Adding language in project charter on climate change adaptation 
and mitigation; and 

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Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 5 of 9 
 
• First Nations as contributors rather than having to accept what is 
presented – not just embedded in western science, but left open to 
contributions from other perspectives and knowledge. 
 
Break for lunch: 12:25 – 12:56 p.m. 
 
ITC-2026-006 
It was MOVED and SECONDED, 
that the draft Islands Trust Conservancy 2028-2032 Project Charter in-scope 
section on high-level review be amended so that the sentence reads “High-level 
review (philosophy of the Conservancy and approaches to preservation and 
protection in the Trust Area; consideration of climate change mitigation and 
adaptation).” 
CARRIED 
ITC-2026-007 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the Islands Trust Conservancy 
2028-2032 Five-year Plan Project Charter dated January 2026, as amended. 
CARRIED 
9.1.4 2025 NAPTEP Covenant Monitoring Report Request For Decision  
Team Lead Green presented the ITC 2025 NAPATEP Covenant Monitoring 
Report for information. 
ITC-2026-008 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board accept the Islands Trust Conservancy 
NAPTEP Covenant Monitoring Report 2025 including its recommendations.  
CARRIED  
9.2 Items for Discussion/Direction 
9.2.1 Trust Council 2026-27 Budget Review Request Briefing  
Manager Tyrrell presented the 2026-27 Budget Review Request from Trust 
Council Briefing. Discussion ensued: 
• Concerns about raising taxes; 
• Areas to consider for cuts; 
• Clarification on new staff positions; 
• Reducing land securement to offset expenses;  
• Securement being most important work of ITC; 
• Ongoing management and monitoring costs of protected lands;  
• Unsolicited funds and fund management; 
• Request staff to convey to Trust Council, on behalf of the board, 
stating that the Board discussed the request to review and reduce 

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Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 6 of 9 
 
the 2026-27 ITC budget, and that after an in-depth and heartfelt 
discussion, the Board decided not to make any reductions in the 
budget; and 
• Discussion was delayed to move through other agenda items. 
 
9.2.2 Islands Trust Policy Statement (Bylaw No. TC 183) Briefing 
Manager Tyrrell presented Islands Trust Policy Statement (Bylaw No. TC 183) 
Briefing.  Director Frater and Senior Policy Advisor Youmans were present to 
answer questions. Discussion ensued: 
• Lacking information on Indigenous relations, ecological 
balance/carrying capacity of islands; 
• Lack of reference to no linkages between islands and Vancouver 
Island and the mainland (was in first draft); and 
• Definitions around conservation, environment and climate change; 
and 
• Key guiding principals missing. 
 
9.3 Correspondence 
None 
9.4 Updates for Information 
9.4.1 Public Acquisitions Report 
Received for Information  
9.4.2 Public Covenants Report 
Received for Information 
9.4.3 Budget Report – Late Item 
Received for Information  
9.4.4 World Conservation Congress – Trustee Smith (verbal) 
Trustee Smith delivered a verbal briefing on the World Conservation 
Congress in October in Abu Dabi, with approximately 15,000 attendees.  
Happens every four years. 
Topics of interest were: 
• Nature-based solutions, private protected areas and species at risk 
• Reconciliation and Indigenous Protected and Conserved Areas 
(IPCAs) 
• Other issues – such as the use of AI, the controversial use of 
synthetic biology for conservation – new policy, still controversial 
• Lots of relevant information for Islands Trust Conservancy to glean 
from 

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Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 7 of 9 
 
• Mention of the presentation of a new report published by the IUCN 
World Commission called “Enhancing Climate Change Mitigation in 
Protected Areas” outlines how climate change mitigation can be 
incorporated into protected areas management and planning.  Lead 
author is ITC board member Dr. Risa Smith. 
9.4.5 Executive Committee Verbal Update – Trustee Elliott 
Trustee Elliott delivered the Executive Committee Report.  A short meeting 
was held on January 14, 2026. Items of interest included: 
• Stephanie Atleo a member of the elected Chief and Council with 
Cowichan Tribes, presented to staff and Trustees on co-governance 
with Indigenous Governing Bodies; and  
• Presentation was recorded and will be available to all staff and 
Trustees. 
 
9.4.6 Financial Planning Committee Verbal Update - Trustee Yates/Elliott 
• Financial Planning Committee had not met since last update, no 
verbal report was given. 
 
9.4.7 Trust Council Verbal Update – Trustee Elliott 
Trustee Elliott delivered the Trust Council Update.  Items of interest 
included: 
• 2026-27 Draft Budget and CAO Bronee’s Operations Review; 
• Brodie Guy, Chief Executive Officer of the Island Coastal Economic 
Trust presented on approach and methodology for engagement with 
First Nations and co-development of their model.  Presentation is 
available to the public on the Islands Trust website; 
• Presentation by Hannah Rabinovitch, Ministry of Housing and 
Municipal Affairs regarding the impacts of short-term rentals in the 
Islands Trust Area;   
• Appreciation to Trust Council for the motion inviting Islands Trust 
Conservancy’s appointed Board members to attend and participate 
in the December 2025 Trust Council meeting; and   
• Vice Chair, Tanner Timothy | nənqəm’s perspective and advice about 
GIS technology was well received. 
 
9.4.7 Governance Committee Verbal Update – Trustee Gauvreau 
Chair Gauvreau delivered the Governance Committee Update, was ex-
officio, but is now a full voting member of the Governance Committee. 
10. PUBLIC COMMENTS AND DELGATIONS 
 None 

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Islands Trust Conservancy Board 
Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 8 of 9 
 
11. NEW BUSINESS 
None 
12. NEXT MEETING 
The next meeting will take place on March 17, 2026 at 10:00 am. 
13. CLOSED MEETING 
13.1 Motion to Close the Meeting 
ITC-2026-009 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board meeting be closed to the public in 
accordance with the Community Charter, Part 4 Division 3, section: 90 (1) (e) the 
acquisition, disposition or expropriation of land or improvements, as the Board 
considers that disclosure could reasonably be expected to harm the interests of the 
Islands Trust Conservancy Board; and that staff remain in the meeting. 
CARRIED 
Regular meeting closed at 2:43 pm 
Regular meeting reconvened at 3:17 p.m. 
Continuation of: 
9.2.2 Islands Trust Policy Statement (Bylaw No. TC 183) Briefing 
The ITC Board considered Trustee Elliott’s proposed motion for the response 
to Trust Council on the IT Policy Statement (Bylaw No. TC 183).  Discussion 
continued: 
• ITC Board’s role and responsibility to respond to the draft Policy 
Statement; and  
• Request staff to schedule a special meeting to allow additional 
time for discussion and decision on the referral response to the 
draft Policy Statement, prior to referral response deadline of 
February 6, 2026. 
   Continuation of: 
 9.2.1 Trust Council 2026-27 Budget Review Request BRF  
The Board continued the discussion on the 2026-27 Budget Review Request 
from Trust Council.  Discussion continued: 
• Direction from the board for staff to come back with 
recommendations to update the Fundraising and Donations Policy;  
• Strong message from Trust Council to make cuts to the budget; 
• Staff will provide a request for decision on some options for reducing 
the budget with the least impact for Board consideration;  
• Provide a review to the board on: 
o  Updates to the Fund guidelines  

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Minutes of a Regular Meeting 
January 20, 2026 ADOPTED Page 9 of 9 
 
o options to utilize funds for operating costs  
o allocation of unsolicited donations  
o need to incorporate better language in policy and guidelines 
on access to funds for Indigenous Governing Bodies and 
Indigenous-led conservation proposals 
 
ITC-2026-010 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board request staff to bring policy options to the 
Islands Trust Conservancy Board at its next meeting to guide allocation of funds of 
private donations, and provide policy options regarding undirected donations. 
CARRIED 
14. ADJOURNMENT 
 The meeting was adjourned at 3:31 p.m. by general consent. 
 
 
 
 
 
_________________________ 
Lisa Gauvreau, Chair 
 
Certified Correct: 
 
_________________________ 
Wendy Tyrrell, Manager, Islands Trust Conservancy