North Pender Island Local Trust Committee regular meeting, January 30, 2026

[0:00:00] Voice 8: All righty. Good morning, everybody. Thank you for joining us today for this regular meeting of the North Tender Island Local Trust Committee meeting. I want to begin the meeting by acknowledging that we're fortunate to be able to gather the locations across the Territory, the Coast Salish people.

[0:00:17] Voice 8: people um just to begin i have a brief statement from trustee morrison she asked me to write to

[0:00:23] Voice 8: read out the beginning of the meeting um and that is i'm sorry to miss yet another meeting uh the

[0:00:29] Voice 8: combination of work challenges in a family emergency in the past few months have unfolded

[0:00:35] Voice 8: uh that has caused me to disruptions in my commitments to the islands trust yesterday i

[0:00:41] Voice 8: returned home from mexico with my father who's having a mental health crisis i have to be with

[0:00:46] Voice 8: him today through doctor's appointments to figure out our next steps are i apologize for being

[0:00:51] Voice 8: delayed in all sorts of responses to the community and and we'll work to pick up the pieces during

[0:00:57] Voice 8: february thanks to aaron and david for continuing the important work that we have here um and i

[0:01:03] Voice 8: trust our thoughts are with um trustee morris and her family and she goes through this so

[0:01:08] Voice 8: thank you all right so i'm joined today by um your north island uh pendrion trustee aaron campbell

[0:01:14] Voice 8: As noted, Trustee Morrison is unable to join us today.

[0:01:18] Voice 8: Together, we make up the North of Pendera Island Local Trust Committee.

[0:01:21] Voice 8: The meeting is being streamed and recorded.

[0:01:24] Voice 8: For those who are unable to attend in person today, the recording will be posted to the Island Trust website for future viewing.

[0:01:31] Voice 8: We have some staff members joining us today.

[0:01:34] Voice 8: We have Planner Brad Smith, Island Planner Bruce Belcher.

[0:01:39] Voice 8: We have Bile Enforcement Manager Warren Dingman.

[0:01:42] Voice 8: And we have Lisa Millard, who is our Zoom master and all things electronic, and our

[0:01:49] Voice 8: minute taker today.

[0:01:50] Voice 8: And we thank them all for helping us get through this meeting today.

[0:01:55] Voice 8: Just to note that this meeting is an official forum for your local trust committee and to

[0:02:01] Voice 8: make decisions about land use planning matters and discuss relevant business.

[0:02:04] Voice 8: I want to add this is a place of employment.

[0:02:06] Voice 8: Our staff members have the right to a safe and respectful workplace.

[0:02:10] Voice 8: place so proceeding here we have an agenda before us um any additions or concerns about the agenda

[0:02:20] Voice 3: none

[0:02:20] Voice 8: so by general consent we will adopt that uh agenda and we will jump right into trustee report

[0:02:27] Voice 8: and i will hand it over to trustee campbell to fill us up

[0:02:33] Voice 8: all the adventures uh

[0:02:35] Voice 12: as some some

[0:02:37] Voice 12: folks might know i'm away at the moment um somewhere hot and warm uh but uh it's been it's

[0:02:46] Voice 12: been an oddly uh busy um being away we've had had a few uh rpc had an rpc meeting and

[0:02:55] Voice 12: and a trust council since our since our last uh local local meeting and um not a ton uh

[0:03:05] Voice 12: came out of the Trust Council

[0:03:08] Voice 12: as far as local feedback from folks were concerned.

[0:03:13] Voice 12: But oddly, there's been a lot of people

[0:03:17] Voice 12: contacting about different zoning possibilities

[0:03:22] Voice 12: on Pender with, it seems like there's a lot of folks

[0:03:26] Voice 12: who this winter has sort of jogged ideas

[0:03:30] Voice 12: in their head of things that they might like to do

[0:03:33] Voice 12: on Pender and have come forward with a lot of questions about where they could do things.

[0:03:40] Voice 12: And some of it is related to the ongoing process, not process, the work that we're doing on

[0:03:53] Voice 12: um tiny houses and and uh and future housing ideas um but also about uh folks looking to do

[0:04:03] Voice 12: just more on the island and how we can offer or they can offer different services on the island

[0:04:12] Voice 12: so that's been uh an interesting thing to start to dig into because as many people know on pender

[0:04:19] Voice 12: Pender does not own really any land, so where you would maybe be able to get a permit to operate a coffee cart or a hot dog stand or any of those things, we don't have that land to license somebody to go and park their cart.

[0:04:40] Voice 12: So I feel like I've had the same conversation about six or eight times and circularly trying to explain to people the challenges of it and troubleshoot and come up with ideas for where there might be opportunities to do stuff like that.

[0:04:59] Voice 12: But it sounds like into spring and this summer, folks are really looking to do some stuff on Pender.

[0:05:06] Voice 12: So it'll be interesting to see how we can work through some of that stuff.

[0:05:14] Voice 8: okay thank you very much um uh from i'll just keep it brief today because we have a very full agenda

[0:05:21] Voice 8: i guess the two things to highlight um is we're getting to the end of the public feedback period

[0:05:27] Voice 8: for the trust policy statement um uh it's there's been a lot of stuff come in um certainly off of

[0:05:35] Voice 8: the offenders um and encourage people to continue um if you can go online um it's right at the

[0:05:43] Voice 8: beginning of the island's trust website um all of the feedback is posted there we encourage if you

[0:05:49] Voice 8: haven't done the survey to fill out the survey online um there also there should be at your local

[0:05:56] Voice 8: library there should be hard copies with self-adjusted stamped envelopes if you just want

[0:06:01] Voice 8: to do it the old-fashioned way and fill out a form by survey by hand and mail it in um you can do that

[0:06:07] Voice 8: that and um every piece of feedback is valued and appreciated so um just want to keep reminding

[0:06:14] Voice 8: people that I think it's the end of next week is the end of the response period um other than that

[0:06:21] Voice 8: I think the the big thing of course at this time of year is budget time um we've had many many

[0:06:27] Voice 8: meetings on the budget we have another meeting coming up in a couple of weeks of the committee

[0:06:31] Voice 8: of the whole. At this point in time, the budget, I believe, is at 13.1% proposed increase to the

[0:06:41] Voice 8: budget. The difficulty is with the trust is we have two big factors this year. One is we've had

[0:06:52] Voice 8: a decrease in government grants and funding, which I understand is resulting in a 4.5% budget

[0:06:59] Voice 8: budget increase there. And also, of course, the recent BCGU labor negotiations have bumped things

[0:07:08] Voice 8: up. I believe the number was 2.8% of our budget. So both of these things somewhat out of our

[0:07:15] Voice 8: control. And beyond that, of course, we have the normal increasing costs across the board

[0:07:23] Voice 8: and wanting to do better things for the public of the Islands Trust,

[0:07:30] Voice 8: which more services is more costs.

[0:07:34] Voice 8: That said, at the last financial planning committee,

[0:07:37] Voice 8: there was a request put back to staff and senior management

[0:07:40] Voice 8: to do everything they can to bring back recommendations

[0:07:43] Voice 8: for any possible reductions in their budgets for next year.

[0:07:47] Voice 8: And we'll be discussing that at the committee as a whole.

[0:07:49] Voice 8: So hopefully it won't be 13.1, and rest assured, every trustee is sharpening their pencil and putting their attention to this.

[0:08:00] Voice 8: So best efforts, we'll see what we come out with.

[0:08:02] Voice 8: So thank you.

[0:08:05] Voice 8: So beyond that, we don't have our electoral director, Paul Brandt, isn't attending today, so we can pass by that.

[0:08:16] Voice 8: So now we go to town hall.

[0:08:19] Voice 8: so we have some attendees um here um if somebody would like to make some comments um if you're an

[0:08:27] Voice 8: applicant um the uh when we discuss your individual application um that would be your

[0:08:34] Voice 8: time to participate but if anybody um has any questions or comments about any of the applications

[0:08:41] Voice 8: this is the time to comment because we we don't have room within the meeting to do it back and

[0:08:47] Voice 8: forth when the applications are being considered um ask that you um raise your hand um uh when

[0:08:55] Voice 8: you're called on um keep it hopefully to sort of like three minutes we're not really firm on this

[0:09:01] Voice 8: but uh it's a long meeting we've got a lot of stuff before us so we don't really have a lot

[0:09:06] Voice 8: of room for for ongoing stuff so please keep it sort of succinct and to the point um so i'm seeing

[0:09:15] Voice 8: Helen Jordan is it as her hand up she wants to address the local trust committee if you see that

[0:09:35] Voice 8: you're you're muted right now so okay I've got

[0:09:38] Voice 8: my there you go oh

[0:09:40] Voice 1: here we go yes I understand this

[0:09:42] Voice 1: is my only opportunity to speak and I wanted to speak as a resident of North Pender we are at

[0:09:50] Voice 1: at 1601 Schooner Way, and we have no fewer than three short-term rentals around our property.

[0:09:59] Voice 1: One of the 1602 Schooner Way has applied, and we got a letter from the one on the other side,

[0:10:12] Voice 1: 1602, but no letter for 1601. I just wanted to say, or 1602, I did want to say,

[0:10:20] Voice 1: that we are in favor of these short-term rentals

[0:10:24] Voice 1: and we are the people most affected by this.

[0:10:28] Voice 1: We have developed a close friendship with our neighbors

[0:10:33] Voice 1: and they have helped us out in situations

[0:10:37] Voice 1: which have saved both the island and us

[0:10:41] Voice 1: considerable grief and expense.

[0:10:45] Voice 1: And so I just wanted to say

[0:10:47] Voice 1: I have sent in a letter in support of their application.

[0:10:51] Voice 1: And Ian and I, my husband and I, are in support of these short-term rentals

[0:10:57] Voice 1: and see no reason why they cannot continue.

[0:11:01] Voice 8: Okay, thank you very much.

[0:11:03] Voice 8: Okay.

[0:11:04] Voice 8: Okay, next I see Mark.

[0:11:07] Voice 8: I'm probably butchering your name, which I apologize for.

[0:11:11] Voice 8: But go ahead, please.

[0:11:25] Voice 5: Unmute.

[0:11:25] Voice 5: I'm sorry.

[0:11:27] Voice 5: Unmuted.

[0:11:28] Voice 5: Hi.

[0:11:29] Voice 5: Hi, Mark and Leslie Hias. We live at 1604 Storm Crescent. We're here to put our support in for

[0:11:40] Voice 5: O'Malley and yours, who are also looking at maintaining their short-term rentals at 1603

[0:11:48] Voice 5: Schooner. We'd like to say that they've been most conscientious about us and the type of clientele

[0:11:58] Voice 5: they they get and we've never had an issue so we're quite supportive of that in terms of impact

[0:12:08] Voice 5: their property rises above ours so they look down on us um and beside them they would have a

[0:12:17] Voice 5: empty lot so really we're the only ones that would be affected by their guests if they were

[0:12:25] Voice 5: an issue which they haven't been so and we've never been impacted negatively if anything it's

[0:12:32] Voice 5: been positive so we support their ask to maintain their license for short-term rentals okay thank

[0:12:41] Voice 8: you very much okay thank you does anybody else wish to address the local trust committee

[0:12:46] Voice 8: okay seeing none we'll we'll move on thank you very much for that feedback

[0:12:54] Voice 8: back um so we have minutes before us um on page four that's local trust committee minutes dated

[0:13:02] Voice 8: november 21st 2025 um trustee camp any concerns with those minutes no sir all right so by general

[0:13:11] Voice 8: consent we will adopt those minutes um then uh on page 15 this is section 26 resolution without

[0:13:18] Voice 8: without meeting report for our information.

[0:13:21] Voice 8: Page 16, there's the advisory planning commission minutes

[0:13:26] Voice 8: dated November 10th, 2025, November 28th, 2025,

[0:13:29] Voice 8: and draft January 16th, 2026 for our receipt.

[0:13:34] Voice 8: Thank you very much to the members of the APC

[0:13:36] Voice 8: for their work.

[0:13:37] Voice 8: It's like, I just, every time I go through these,

[0:13:41] Voice 8: I'm just amazed at how much stuff these guys are doing

[0:13:45] Voice 8: and the amount of feedback that they're giving

[0:13:47] Voice 8: is just phenomenal do sincerely appreciate that um so we'll move down to page 32 um we have

[0:13:55] Voice 8: action list for january 2026 um i don't know if there's anything that you want to bring up trustee

[0:14:03] Voice 8: campbell or staff members you

[0:14:08] Planner Smith: don't have anything really particular to speak to unless you have any

[0:14:11] Planner Smith: Any questions, trustees?

[0:14:13] Voice 12: No.

[0:14:15] Voice 12: No, the only thing I maybe thought,

[0:14:22] Voice 12: we were

[0:14:23] Voice 12: going to have a little discussion

[0:14:26] Voice 12: about the per-term vacation rental presentation

[0:14:31] Voice 12: that had happened.

[0:14:34] Voice 12: And I was wondering if we should have that prior

[0:14:37] Voice 12: prior to getting into the discussion on the applications?

[0:14:45] Voice 12: So

[0:14:46] Planner Smith: you could choose to, sorry, through the chair,

[0:14:49] Planner Smith: are you, you could choose to move 18.1

[0:14:54] Planner Smith: up to prior to your applications and referrals.

[0:15:01] Planner Smith: And then you would have that discussion

[0:15:03] Planner Smith: about kind of where you're heading

[0:15:07] Planner Smith: with stvrs in general and that may she help then shape your your record your decision around or

[0:15:15] Planner Smith: provide some clarity around your decision for uh those other two applications if that makes sense

[0:15:22] Planner Smith: you certainly could do that trustee campbell yeah

[0:15:24] Voice 12: sorry i maybe should have brought that up

[0:15:26] Voice 12: when we were talking about uh approving the minutes but now it's good yeah i think i think

[0:15:32] Voice 12: that that might be a might be a good way to go because we would otherwise we'd probably cover

[0:15:38] Voice 12: part of it during the actual plan

[0:15:42] Planner Smith: to do that then okay yeah

[0:15:45] Planner Smith: so just lisa we'll move uh we'll move

[0:15:49] Planner Smith: 18.1 yeah

[0:15:53] Voice 8: so we'll put it before 14 and 15 so that works with everybody um and we'll get to

[0:16:01] Voice 8: very shortly because 14.1 is capital regional district three can regional canada goose working

[0:16:07] Voice 8: group um uh i believe north pender is the only one that's been requested uh to participate in

[0:16:14] Voice 8: this group uh trustee campbell do you have any interest in participating uh i

[0:16:21] Voice 12: i do a little bit

[0:16:25] Voice 12: bit i mean um having the property that we have and having been impacted in past years um by the

[0:16:36] Voice 12: by the goose canada goose population um i probably should i'm just wondering about

[0:16:47] Voice 12: um sort of the the term that they're hoping for and the fact that we've got elections in october

[0:16:57] Voice 12: so um i would not i would not be a an island's trust representative come uh uh october um

[0:17:10] Voice 12: yeah depending on uh future decisions i guess so i'm i am yeah i don't know if it's is okay to

[0:17:23] Voice 12: join it and yeah

[0:17:26] Voice 8: but i would suggest to be fair everybody in the political spectrum is

[0:17:30] Voice 8: sit sort of in the same boat so yeah they

[0:17:33] Voice 12: would be aware of

[0:17:33] Voice 8: that yeah

[0:17:35] Voice 12: so i mean um i wasn't

[0:17:39] Voice 12: completely sure if i needed to respond back through uh officially through the islands trust

[0:17:46] Voice 12: to express my interest or if i just needed to do that personally would be my only question about it

[0:17:57] Voice 8: Planner Smith has got his hand up for advice

[0:17:59] Voice 8: so Planner Smith

[0:18:00] Voice 8: Thank you Chair

[0:18:01] Planner Smith: I think they're anxious to have someone

[0:18:06] Planner Smith: I think the history is that there was previously

[0:18:09] Planner Smith: some kind of agriculture commission

[0:18:13] Planner Smith: that was appointed that no longer exists

[0:18:16] Planner Smith: and that commission would have provided

[0:18:19] Planner Smith: membership to this group

[0:18:22] Planner Smith: I mean you do still have

[0:18:24] Planner Smith: have uh 10 months left in your term so that's lots of time to provide your input and you also

[0:18:30] Planner Smith: bring the context of a local farmer so i think you'd be a good fit trustee campbell if you're

[0:18:36] Planner Smith: interested and so uh either you could extend your interest uh directly through the that email trail

[0:18:44] Planner Smith: or uh i can add it to our follow-up action list and staff will respond to them to please start

[0:18:50] Planner Smith: start including trustee Campbell and then you know whatever happens at the election that can

[0:18:55] Planner Smith: be dealt with at that time yeah

[0:18:57] Voice 12: I'll I'll respond to them and and then

[0:19:01] Voice 12: um yeah yeah

[0:19:02] Planner Smith: it is just

[0:19:04] Planner Smith: looking at the uh the notes it is uh the composition is members of local government so certainly

[0:19:10] Planner Smith: depending on what happens next term you couldn't continue to sit just as a local landowner but uh

[0:19:17] Planner Smith: but still that's eight, nine,

[0:19:20] Planner Smith: 10 months of participation that I'm sure they would be keen to have.

[0:19:24] Voice 12: Yeah. It's just, it's, it only says that they're meeting quarterly.

[0:19:28] Voice 12: So it would, it would only be like three, three meetings,

[0:19:32] Voice 12: basically two meetings, maybe depending on when they start, but, but yeah,

[0:19:35] Voice 12: I'll, I'll reach out and I'll.

[0:19:37] Voice 12: Sounds good. So we'll

[0:19:38] Voice 8: just leave that with you.

[0:19:40] Voice 8: Yeah. Thank you.

[0:19:41] Voice 8: Okay. So, so Plansmith,

[0:19:43] Voice 8: if you don't feel that there's any need for a motion on that is.

[0:19:46] Voice 8: I don't think so.

[0:19:47] Planner Smith: I think trustee Campbell can just reach out as he represents himself as a trustee and they can pick it up from there.

[0:19:58] Voice 8: Excellent. Thank you very much.

[0:19:59] Voice 8: Maybe at

[0:19:59] Planner Smith: the end of the term, depending on whatever happens, we can look at in the next term, someone on the next LTC sitting into that spot if they're still active, but we'll cross that

[0:20:11] Planner Smith: bridge when we get there.

[0:20:14] Voice 8: Thank you very much.

[0:20:17] Voice 8: Another job for you.

[0:20:18] Voice 8: One more hat to wear on the island.

[0:20:21] Voice 8: Okay, so now we've bumped

[0:20:22] Voice 8: 18.1 up.

[0:20:26] Voice 8: That's the short-term rental accommodation principle residence opt-in briefing.

[0:20:31] Voice 8: So, Planner Sefton, do you want to walk anything through that?

[0:20:34] Voice 8: Let me just jump to the agenda again.

[0:20:49] Voice 8: Page 257.

[0:20:50] Voice 8: So

[0:20:56] Planner Smith: I have to just open the other link here just to say it's a big agenda package this time.

[0:21:02] Planner Smith: Indeed.

[0:21:04] Planner Smith: Yeah,

[0:21:32] Voice 12: I don't know if it's happening for everybody, but I'm having a tough time navigating through some of the, it seems really slow.

[0:21:47] Voice 8: Yeah, I was having some issues this morning also downloading everything.

[0:21:52] Voice 8: think it's yeah

[0:21:54] Voice 3: so

[0:21:55] Planner Smith: so in respect of stvrs the uh you learned at trust council last time a lot more

[0:22:01] Planner Smith: information about the provincial uh regulations and how they might impact uh islands uh i think

[0:22:10] Planner Smith: some of the main considerations uh would be that uh if you opted in uh one you could no longer have

[0:22:18] Planner Smith: FTPs, they would just go away altogether. And two, it would alter your ability for anyone who's not

[0:22:27] Planner Smith: a non-permanent resident operating an STVR on Pender through home occupation regulations to

[0:22:34] Planner Smith: have to cease operating. For example, if you had a property owner who was off island and they had

[0:22:40] Planner Smith: had their house rented long term to a tenant and then that tenant was operating an STBR in the

[0:22:48] Planner Smith: cottage. You could no longer do that because of the principal residence requirement.

[0:22:55] Planner Smith: So that's that part. And then you do have a standing resolution that says you are not going

[0:23:03] Planner Smith: to approve any new STBRs that you did pass relatively recently, probably six months ago.

[0:23:10] Planner Smith: Uh, uh, you do have two STVR applications, uh, before you, uh, to consider today, both from,

[0:23:18] Planner Smith: uh, you know, long-term, uh, by the sounds of it, pretty effective operators. Uh, so, uh, I guess

[0:23:26] Planner Smith: you'll have to consider today how those stand up against that standing resolution and, uh, whether

[0:23:33] Planner Smith: you are interested in opting in or not. My advice would be to, to not at this time. I don't think

[0:23:39] Planner Smith: that stvr is a huge issue on your island especially post-covet it seems to have really altered that

[0:23:45] Planner Smith: landscape and the regulations do you know require much more rigor in that all operators still need

[0:23:54] Planner Smith: to register with the province and even your home occupation operators and so uh uh that's one

[0:24:01] Planner Smith: choice you need to make if you choose not to opt in then uh i guess it's up to you what you want

[0:24:07] Planner Smith: to do with your stvr guidelines and uh your your apc and their housing report one of the actions

[0:24:14] Planner Smith: was to review your guidelines uh and the your apc advised you to uh not opt in but to uh remove uh

[0:24:25] Planner Smith: basically phase out your existing tups so that's my spiel i'll leave it to you guys to figure out

[0:24:33] Planner Smith: out from there where you want to go thanks perfect

[0:24:36] Voice 12: thank you very much yeah

[0:24:37] Planner Smith: i

[0:24:39] Voice 12: i uh i guess i just i

[0:24:40] Voice 12: sort of wanted to give a comment as to where my brain is at uh with it as well before we started

[0:24:47] Voice 12: um talking about these uh two applications that we've got today and i know that because of the

[0:24:54] Voice 12: way that our term has run that there should be a few more coming up in the next i think two or

[0:25:01] Voice 12: or three meetings i i would imagine because i know that there was a chunk of them uh that came

[0:25:07] Voice 12: forward right at the beginning of our term um but uh my a big part of why i was uh considering the

[0:25:19] Voice 12: um the opt-in um over this last year was that i had had hoped that maybe it would be a

[0:25:29] Voice 12: The province would take some of the pressure off of our bylaw enforcement having to regulate the applications and the non-TUP'd STVRs.

[0:25:53] Voice 12: Uh, and after, uh, listening to the, to the presenter, uh, in March there, um, or sorry,

[0:26:02] Voice 12: in December, um, it really didn't sound like that was going to, um, be the case at all.

[0:26:11] Voice 12: And then sort of further, um, reinforced by Warren, uh, manager Dingan, um, that, uh,

[0:26:19] Voice 12: it wouldn't really change their workload at all.

[0:26:21] Voice 12: And so there doesn't seem to be an actual benefit to Pender as far as taking any pressure off.

[0:26:34] Voice 12: And in fact, it would immediately negate all of the temporary use permits that we do have.

[0:26:41] Voice 12: The presenter actually even referenced that in the presentation, saying that the use of temporary use permits was a much better tool for the islands to navigate STVRs.

[0:26:57] Voice 12: And so sort of in understanding that and understanding some of the applications that are going to come forward really are not houses that fit into any sort of a potential rental stock.

[0:27:15] Voice 12: We, you know, the outstanding TUPs that we have really are on houses that would never be suitable for workforce housing.

[0:27:33] Voice 12: They're just not even designed by it.

[0:27:36] Voice 12: i know both of the ones uh on the on the on the agenda for today i've been to both of them uh

[0:27:43] Voice 12: with people that have been here visiting that were friends of mine and i and i've got to go and see

[0:27:49] Voice 12: both of them and and understand that really it's they're not conducive to like a single family

[0:27:54] Voice 12: dwelling um as far as as workforce housing would be concerned so um i think that that's something

[0:28:01] Voice 12: that we now have to address uh the standing resolution and i'm not sure how we do that

[0:28:07] Voice 12: but then also move into these applications so um if anybody has any ideas about the standing

[0:28:14] Voice 12: resolution that would be how we how we deal with that that would be great the planner snap

[0:28:21] Voice 3: you

[0:28:21] Voice 12: could just withdraw it okay that just that simple there doesn't have to be a

[0:28:26] Voice 12: a

[0:28:27] Planner Smith: motion and pass a motion pass a motion for the ltc to withdraw that standing resolution

[0:28:33] Planner Smith: and then it's just back to where you were where you're considering each of them on their merits

[0:28:38] Planner Smith: and following the guidelines of the ocp and making exceptions where you think it's reasonable and

[0:28:46] Planner Smith: making things more strict where you think or no or answers no you know in a spot where you have

[0:28:53] Planner Smith: 15 people in the local community saying no it's not a good spot yep

[0:28:58] Voice 12: okay um so yeah i guess that

[0:29:03] Voice 12: um that resolution could come now okay i would like to remove that resolution

[0:29:09] Voice 12: um the standing resolution number for that specific wording for it i

[0:29:18] Planner Smith: can give you wording

[0:29:19] Planner Smith: I just let me grab the actual resolution here, the number, just a sec.

[0:29:36] Planner Smith: So, Lisa, you ready?

[0:29:41] Planner Smith: Yes.

[0:29:41] Voice 3: The

[0:29:41] Planner Smith: North Pender Island Local Trust Committee resends standing resolution number 2025-026

[0:29:52] Planner Smith: with regard to short-term vacation rentals.

[0:30:01] Voice 8: So, moved by Trustee Campbell.

[0:30:04] Voice 8: And I will second that motion.

[0:30:07] Voice 8: Any further discussion?

[0:30:10] Voice 12: No, not for that.

[0:30:13] Voice 12: Yeah, not for that.

[0:30:14] Voice 12: I do have another.

[0:30:15] Voice 12: Yeah, and then.

[0:30:17] Voice 12: So,

[0:30:17] Voice 8: call the question, all in favor?

[0:30:19] Voice 8: That carries.

[0:30:23] Voice 8: All right.

[0:30:24] Voice 8: So, and yeah, so every year the opt-in, opt-out can be revisited by the local trust committee.

[0:30:32] Voice 8: it's just we we only have the opportunity to to opt in in march of each year so we will

[0:30:39] Voice 8: pass for this year and um i'm sure it'll be on the agenda for next year

[0:30:44] Voice 12: yeah i think that that

[0:30:46] Voice 12: was that was going to be my other comment was i was wondering as we move forward when if there's

[0:30:52] Voice 12: an approval if we should note to the applicants that basically given that it's an election year

[0:31:01] Voice 12: um uh should we they they may want to consider um communication with the future um uh trustees

[0:31:16] Voice 12: to to sort of secure where folks are thinking because we can approve for three years but it

[0:31:26] Voice 12: March 2027, it could be gone.

[0:31:28] Voice 12: So,

[0:31:29] Voice 8: yeah.

[0:31:31] Voice 8: My assumption is that the applicants probably will be listening to this conversation,

[0:31:35] Voice 8: so they're probably understanding the message.

[0:31:39] Planner Smith: I don't see that necessarily as your responsibility on their trustee.

[0:31:45] Planner Smith: No,

[0:31:46] Voice 12: it just kind of, I guess, a kind heads up.

[0:31:51] Voice 12: I don't know.

[0:31:52] Planner Smith: I get it.

[0:31:52] Voice 12: I hear you.

[0:31:54] Planner Smith: Just that mechanism doesn't really exist

[0:31:56] Planner Smith: and they need to know their rights.

[0:32:01] Voice 8: But, you know, it might be a possibility

[0:32:03] Voice 8: if you're doing anything for the Pender Post,

[0:32:05] Voice 8: you might just want to put a comment in there about that.

[0:32:09] Voice 8: Yeah,

[0:32:10] Planner Smith: you know, then you're in a way

[0:32:11] Planner Smith: sort of fettering future elected officials.

[0:32:15] Planner Smith: So I think it's better just to...

[0:32:20] Planner Smith: I think there's less risk in my mind.

[0:32:22] Planner Smith: But that's just my view.

[0:32:24] Planner Smith: Yeah.

[0:32:25] Planner Smith: okay great so i think that's all you need on your stvrs then and staff won't need a

[0:32:32] Planner Smith: resolution to opt in we just stay silent on that or less okay

[0:32:36] Voice 8: so we'll move on to 15.1 on page 40.

[0:32:40] Voice 8: um that's main island local trust committee referral for proposed pilot number 200 for

[0:32:45] Voice 8: response um um and halfway down the page on page 40 there are the potential resolutions

[0:32:53] Voice 8: are listed there yeah

[0:32:55] Voice 12: i'm just getting uh back backtracking myself here

[0:32:58] Planner Smith: for the chair this is

[0:33:01] Planner Smith: just for uh uh rip rap improvements at the bc ferries terminal changing zoning to permit that

[0:33:09] Planner Smith: in the water zone yeah

[0:33:11] Voice 8: and and actually it is the work actually has been undertaken already under a

[0:33:15] Voice 8: tup so this is just the process

[0:33:19] Voice 12: retroactive uh retroactively my uh i am unaffected my interests

[0:33:28] Voice 12: are unaffected correct you could you could you

[0:33:35] Voice 12: could ask for that edit in the forum if you like

[0:33:38] Voice 12: I think it needs to be pointed out that I didn't know that my interests had been affected if they were.

[0:33:48] Planner Smith: It's a good thing they weren't.

[0:33:51] Voice 12: So if you want to make the motion.

[0:33:53] Voice 12: Yeah, I'm at page 52.

[0:33:58] Voice 12: It's taken me a minute to get back here.

[0:34:03] Voice 12: Technology is the greatest of things until it betrays you.

[0:34:07] Voice 12: and then it's not great at all.

[0:34:19] Voice 3: Oh,

[0:34:25] Voice 11: come on.

[0:34:39] Voice 12: Is there an actual different wording

[0:34:42] Voice 12: than just interests are unaffected by bylaw?

[0:34:44] Voice 8: So on page 40, halfway down,

[0:34:48] Voice 8: it says point one, pull up number one.

[0:34:50] Voice 8: There's a motion there for the year unaffected.

[0:34:55] Voice 11: Okay.

[0:35:00] Voice 12: That the North Bend and local trust committee

[0:35:02] Voice 12: committee respond to the main island local trust committee that interests are unaffected by draft

[0:35:07] Voice 12: bylaw number 200.

[0:35:09] Voice 8: excellent I will second that motion any further discussion the question all

[0:35:15] Voice 8: in favor that carries yeah they just say they had to undertake the work under a tup to just

[0:35:21] Voice 8: due to the the window to to do the work yeah um so it was basically it was felt that this

[0:35:28] Voice 8: is the most efficient way of letting the process happen um and certainly there was no concern on

[0:35:34] Voice 8: main island about it because we really value our ferries and a little bit of riprap shoring up our

[0:35:39] Voice 8: terminal is probably a good thing in what's going on with the weather these days so thank you so

[0:35:44] Voice 8: much on behalf of the main island local trust committee we appreciate your unattested unaffected

[0:35:50] Voice 8: interest so now we'll move on to page 44 um and that is nppl tup 2025 0430 o'malley over to you

[0:36:05] Voice 8: the

[0:36:06] Planner Smith: bruce the bruce show begins yeah i'll step back unless you have any uh questions that you

[0:36:13] Planner Smith: didn't need me for over

[0:36:15] Voice 8: to you planet belcher thank

[0:36:17] Voice 9: you yeah so this one um is a uh stvr renewal

[0:36:24] Voice 9: um and as such it's this one's 1603 schooner and uh the following one will be 1602 which is one

[0:36:33] Voice 9: they're separated by one property and uh that one is a new application while this one's a renewal

[0:36:40] Voice 9: So, they're a little bit different, but similar.

[0:36:43] Voice 9: Yeah, so as a TUP renewal, the permit can be issued for up to three years, but no changes to the permit can be made.

[0:36:51] Voice 9: The existing permit allows for 90 days of operation during the summer months, which to note is above the 30-day guideline within the OCP.

[0:37:02] Voice 9: The permit also allows 11 total guests, while the OCP guideline limits the occupancy to six.

[0:37:09] Voice 9: and uh yeah due to the two usually we don't get correspondence we wouldn't get correspondence for

[0:37:15] Voice 9: renewal because it isn't sent out on notification but since there's two within the same cul-de-sac

[0:37:20] Voice 9: we did receive um some letters of correspondence uh with comments related to the um car cars

[0:37:31] Voice 9: parking on the cul-de-sac and traffic related on on Schooner Way which those

[0:37:39] Voice 9: should be addressed through the permit conditions giving that there's parking

[0:37:43] Voice 9: parking requirements so parking shouldn't really be located off of the

[0:37:48] Voice 9: property and then additionally the applicant submitted three letters of

[0:37:54] Voice 9: support from their adjacent neighbors which I believe were also the folks that

[0:38:00] Voice 9: that spoke earlier in the meeting.

[0:38:04] Voice 9: Yeah, and since you've rescinded the standing resolution,

[0:38:09] Voice 9: I'll just proceed with the staff would like recommend

[0:38:18] Voice 9: that considers that it's reasonable

[0:38:21] Voice 9: to allow longstanding short-term vacation rental uses

[0:38:24] Voice 9: to continue and the proposed time period is reasonable

[0:38:30] Voice 9: given the absence of any outstanding issues and the owners requesting to operate under the same conditions

[0:38:38] Voice 9: and the conditions are generally consistent with the OCP guidelines

[0:38:44] Voice 9: and ensure that the use does not have an unreasonable impact on the local area

[0:38:48] Voice 9: and there is the ability to enforce those conditions or to enforce compliance with the temporary use permit in the future.

[0:38:58] Voice 9: So yeah, staff would recommend that the North Pender Island Local Trust Committee approve issuance of renewal temporary use permit PLTUP 2025-0430 for a period of three years. Thanks.

[0:39:12] Voice 8: Thank you, Planner Belcher. I note the applicant is with us today. I don't know if you want to make any comments or if Trustee Campbell has any questions for you.

[0:39:23] Voice 8: I

[0:39:25] Voice 12: think just my only thing was seeing the one bit of feedback and really the only issue being the feeling that maybe the parking wasn't being adhered to quite as well as it maybe should be, given that I know that both spots have off-street parking.

[0:39:44] Voice 12: just if we can um just sort of try to do better you know i'm i know uh i know that the operators

[0:39:55] Voice 12: are very conscientious in the area and have relationships with the neighbors um that's you

[0:40:02] Voice 12: know these these um renewals are are long-standing i think now six six or seven years uh into them

[0:40:10] Voice 12: i think 2019 maybe was when this this one started so it's you know it's it's uh it's established

[0:40:17] Voice 12: and and it has always operated in good faith so um yeah just the only comment i had was just

[0:40:24] Voice 12: if it's possible to address the concern that would be great otherwise i don't really have any

[0:40:31] Voice 12: any major concerns with it well

[0:40:34] Voice 8: i see a nodding head so

[0:40:35] Voice 8: So I believe the message has been received.

[0:40:38] Voice 8: So if you'd like to make the motion.

[0:40:40] Voice 8: Absolutely.

[0:40:42] Voice 2: Sorry.

[0:40:43] Voice 2: Go ahead.

[0:40:44] Voice 2: Erin, you're absolutely correct.

[0:40:46] Voice 2: Trustee Erin Campbell is that our driveway is very large,

[0:40:52] Voice 2: and we actually have in our rules that none of our guests can park on the street.

[0:40:57] Voice 2: And I know for a fact they adhere to it, by the way.

[0:40:59] Voice 2: We absolutely have had no complaints with respect to our guests about parking anywhere else.

[0:41:04] Voice 2: I

[0:41:05] Voice 12: have been made to adhere to it as

[0:41:08] Voice 2: a visitor

[0:41:09] Voice 12: to the property.

[0:41:12] Voice 12: Yeah, exactly.

[0:41:14] Voice 2: Really strict on that because we have the space.

[0:41:17] Voice 2: And the other thing, we respect what that other neighbor is saying.

[0:41:20] Voice 2: I also like to mention that one of our neighbors, however, does have a much smaller driveway and it's their guests, and they'll attest to this, unfortunately have to park on the street occasionally.

[0:41:32] Voice 2: And they're not renters, they're residents.

[0:41:34] Voice 2: residents so so yes

[0:41:35] Voice 2: we adhere to it and no more comments

[0:41:38] Voice 12: that's yeah that's literally i i i'm

[0:41:42] Voice 12: very familiar with that area and some of the the resident neighbors that you've got there

[0:41:49] Voice 12: i've had to park out on the road to visit their places so i i absolutely get it i just i would be

[0:41:55] Voice 12: uh sort of remiss if i didn't address that one little piece of concern and really it's it's i'm

[0:42:01] Voice 12: I'm not super concerned.

[0:42:02] Voice 2: No, we have to address it, and we do.

[0:42:04] Voice 2: Thank you.

[0:42:05] Voice 2: And the other thing I'd just like to mention and reinforce is that we've complied with

[0:42:13] Voice 2: the TUP licensing requirements since its inception and never had an issue, never had a complaint

[0:42:19] Voice 2: filed, because I prefer to only rent to families.

[0:42:25] Voice 2: It's like multi-generational families.

[0:42:28] Voice 2: families. I screen everybody well in advance. I actually talk people out of booking where I know

[0:42:34] Voice 2: it isn't a fit. And that's why we've been able to survive like this peacefully. So thank you

[0:42:41] Voice 2: for the consideration, gentlemen.

[0:42:42] Voice 12: No problem. It's been great.

[0:42:45] Voice 2: All right.

[0:42:47] Voice 12: All right. That the North Penner Island Local Trust Committee approve issuance of

[0:42:54] Voice 12: of renewal, temporary use permit PLTB 2025-0430 for a period

[0:43:03] Voice 8: of three years.

[0:43:04] Voice 8: Okay. I will second that motion. Any further discussion? If not, call the question. All in

[0:43:09] Voice 8: favor? That carries. All right. Thank you very much. So we'll move on to page 52. That's NPPLTB

[0:43:21] Voice 8: P-2025-0511, Hepburn, back to you, Planner Belcher.

[0:43:28] Voice 9: Thank you.

[0:43:30] Voice 9: Yeah, so this one's the new short-term vacation rental application

[0:43:34] Voice 9: where the use has been authorized through four different permits since 2018,

[0:43:42] Voice 9: and the proposed temporary use permit would keep those same conditions

[0:43:47] Voice 9: from the previous permit with a maximum number of six guests and a maximum number of 60 days

[0:43:54] Voice 9: between May 1st and September 30th. And as a new application, the LTC could add conditions

[0:44:02] Voice 9: or make conditions more restrictive prior to issuing the permit. And then also we've done

[0:44:16] Voice 9: on a cumulative effects look at Magic Lake Estates

[0:44:20] Voice 9: and then also North Pender as a whole.

[0:44:23] Voice 9: And so including this property,

[0:44:25] Voice 9: there are eight active temporary use permits

[0:44:27] Voice 9: for short-term vacation rentals on North Pender

[0:44:31] Voice 9: and seven within Magic Lake Estates

[0:44:34] Voice 9: and two within close proximity,

[0:44:38] Voice 9: as we've discussed before,

[0:44:39] Voice 9: the one being on the cul-de-sac

[0:44:40] Voice 9: and then another one cul-de-sac over.

[0:44:42] Voice 9: over. And I've already talked about the letters received. However, there was one comment more

[0:44:52] Voice 9: specific to this property, which was the identified raptor nest, which I believe there's a new

[0:45:00] Voice 9: raptor nest. There's one new raptor nest and one old raptor nest, both about 30 to 50 meters away

[0:45:09] Voice 9: way from 1602, which could be included as a condition in the permit that that would be just

[0:45:20] Voice 9: addressed as information in the same way that we have a condition identifying the sensitive

[0:45:28] Voice 9: ecosystem. We could do the same thing with a raptor nest that lets any residents know or

[0:45:35] Voice 9: renters know that um that raptor nest is there and sort of some proper etiquette around it um

[0:45:43] Voice 9: yeah so that covers most of it um uh yeah so there's been no no formal complaints since um

[0:45:55] Voice 9: The original permit was issued and the conditions sort of outline are generally consistent with the OCP guidelines and provide the opportunity to enforce compliance with the temporary use permit if there's any concerns that come up in the future.

[0:46:16] Voice 9: So, staff would make the recommendation that the North Bender Island Local Trust Committee approve issuance of temporary use permit PLTUP-20250511 for a period of three years.

[0:46:32] Voice 8: Thank you, Planner Belcher.

[0:46:35] Voice 8: Do you have some suggested wording about the raptor nests that could be included in the motion?

[0:46:44] Voice 12: That's what I was going to ask, is what would our mechanism be for communicating that forward?

[0:46:53] Voice 9: Right. So I think you would do it the same as the, so there's a condition 3B in the draft permit, which is the property owner shall provide information for guests indicating the location of woodland sensitive ecosystems and information on how to avoid impacting the sensitive features.

[0:47:12] Voice 9: so we could just do like the same condition just add uh uh the raptor nest uh in there

[0:47:22] Voice 9: um and then we could you know provide the information to the applicant that they can

[0:47:28] Voice 9: include in their package to provide to uh any guests and

[0:47:36] Voice 8: is the applicant with us today i don't

[0:47:41] Voice 9: She should be, she was intending to

[0:47:44] Voice 9: Oh,

[0:47:45] Voice 8: I do see her there.

[0:47:46] Voice 9: Yes, she is, Leslie.

[0:47:48] Voice 8: We get lost in the mire here. So if the applicant has any

[0:47:53] Voice 8: questions or comments, welcome that.

[0:47:58] Voice 8: Trustee Campbell, we'll go hand it over to you.

[0:48:03] Voice 12: I guess I just, I mean,

[0:48:07] Voice 12: I would wonder from Leslie

[0:48:11] Voice 12: if there was any opposition to adding that into uh the app the application to me it seems like

[0:48:20] Voice 12: it'd be something that sort of adds an interesting touch point for guests anyhow to know that there's

[0:48:26] Voice 12: an active uh nest on the property and i mean i know for myself living there it's always something

[0:48:34] Voice 12: cool to see. So I think that I would like to see that happen. Otherwise, I have no real

[0:48:42] Voice 12: reservations.

[0:48:50] Voice 8: Planner Belcher, would you like to see two motions or would you just like to see something

[0:48:56] Voice 8: incorporated in the initial motion?

[0:48:59] Voice 9: Yeah, I think you would do two. So you do an amendment to add that condition and then

[0:49:06] Voice 9: a uh a motion to adopt or to uh approve the amended um permit okay

[0:49:15] Voice 8: and do you have some

[0:49:17] Voice 8: suggested wording um yeah

[0:49:22] Voice 9: so the

[0:49:23] Voice 8: fire press jumped up so he might have some work no so he's he's he's

[0:49:29] Voice 8: shaking his head so on to you just

[0:49:31] Planner Smith: in case bruce jeans anyhow but he's on the right track yeah

[0:49:34] Planner Smith: Okay. The second one can just add as amended.

[0:49:40] Voice 9: So I would say it would be that the North

[0:49:44] Voice 9: Pender Island Local Trust Committee add

[0:49:50] Voice 9: condition addressing

[0:49:54] Voice 9: the existing raptor nest.

[0:49:58] Voice 9: It doesn't need to be super specific

[0:50:01] Voice 9: or can we just say that?

[0:50:05] Planner Smith: I would be a little more specific.

[0:50:07] Planner Smith: I would say that regarding communicating the location of the Raptor Nest DP to the permit.

[0:50:21] Planner Smith: Add a new condition that requires communicating the location of the Raptor Nest development permit to guests.

[0:50:32] Voice 3: Great.

[0:50:34] Voice 8: Yeah.

[0:50:35] Voice 8: All right.

[0:50:37] Voice 8: All right, so I will just check with Lisa

[0:50:39] Voice 8: and make sure she got that motion.

[0:50:43] Voice 7: Yeah, Natalie.

[0:50:47] Voice 7: Yes, Chairman, I have that motion.

[0:50:49] Voice 8: Okay, thank you.

[0:50:50] Voice 8: And I just asked Ms. Hepburn,

[0:50:52] Voice 8: if you have any further concerns or comments

[0:50:55] Voice 8: about that additional.

[0:50:57] Voice 1: That's great.

[0:50:59] Voice 8: Excellent, and you can certainly,

[0:51:00] Voice 8: you can reach out to staff

[0:51:03] Voice 8: because we do have guidelines about

[0:51:05] Voice 8: about um what we do around such nests of like keeping dogs away and such so i'm sure that they

[0:51:12] Voice 8: can provide you with some nice little wording for you for your guests so yeah

[0:51:16] Voice 9: we we don't allow pets

[0:51:19] Voice 8: all righty so trustee campbell over to you are you going to move that motion

[0:51:23] Voice 8: as read

[0:51:24] Voice 12: i will move that motion um and then we're going to add as amended to the

[0:51:35] Voice 12: uh end of the other recommendation yes

[0:51:39] Voice 8: yeah okay so that's moved i will second the first motion

[0:51:43] Voice 8: um any further discussion all the question all in favor that carries and so you can read the

[0:51:49] Voice 8: second motion that

[0:51:51] Voice 12: the north pender island local trust committee approved issuance of temporary

[0:51:55] Voice 12: use permit pl tup 2025-0511 for a period of three years as amended i

[0:52:03] Voice 8: will second that motion any

[0:52:05] Voice 8: further discussion call the question all in favor that carries all right um one more thank you thank

[0:52:14] Voice 8: you very much and uh you're on your way thank you thank you okay so now we move to page um 74

[0:52:24] Voice 8: That's N-P-P-L-D-V-P-20-25-0-4-8-9-McDonald.

[0:52:36] Voice 9: Lisa's got her hand up.

[0:52:38] Voice 8: Oh, so Lisa, what have we done wrong?

[0:52:43] Voice 7: You haven't done anything wrong, Chair Maud.

[0:52:45] Voice 7: I'm just not sure if the applicant is an attendee.

[0:52:48] Voice 7: Is none of the names match?

[0:52:50] Voice 7: But if they are and they raise their hand, I could let them into the room.

[0:52:54] Voice 8: Okay, thank you very much.

[0:52:55] Voice 8: so if the applicant is here if you want to raise your digital hand we can add you into the

[0:53:05] Voice 8: conversation if not we will just carry on all right so we'll hand over to planet belcher thank

[0:53:16] Voice 9: you uh yes this is a new um development variance permit application to permit a secondary suite

[0:53:24] Voice 9: to be over the 40% maximum floor area of the whole building.

[0:53:29] Voice 9: And in this case, I believe the main floor building was brought onto the site,

[0:53:37] Voice 9: and then they've added a lower floor that's essentially the same floor area as the upper floor.

[0:53:47] Voice 9: and the variance would allow the secondary suite to be staff calculated about 48 percent of the

[0:53:54] Voice 9: building's total floor area and the applicant

[0:53:56] Voice 9: is requesting a variance as the alterations required

[0:54:03] Voice 9: to comply with this this requirement within the land use bylaw would require significant

[0:54:09] Voice 9: structural alterations and removal of functional finished space the property is zoned

[0:54:16] Voice 9: to permit a secondary suite, so there wouldn't be any

[0:54:20] Voice 9: concerns about the density.

[0:54:25] Voice 9: Yeah, if you have any questions, let me know. But other than that, I'll just

[0:54:28] Voice 9: say the recommendation that the North Pender Island Local Trust Committee approve

[0:54:32] Voice 9: issuance of PLDVP 2025-0489.

[0:54:38] Voice 12: Trustee Campbell? I'm just curious

[0:54:41] Voice 12: in looking at this, what the reasoning for it

[0:54:45] Voice 12: it being um for being 40 as opposed to 50 in our um in our bylaws because it would seem that it

[0:54:59] Voice 12: makes sense that when you if you've got a single story house with a suite underneath you're quite

[0:55:08] Voice 12: regularly going to come into an issue where the basement is the same size as the upper floor

[0:55:15] Voice 12: But I was curious why that is something that we have obviously identified at some point.

[0:55:24] Voice 12: I think Planner Smith's got

[0:55:26] Voice 8: some history for us.

[0:55:27] Voice 8: Yeah.

[0:55:31] Voice 8: Oh, you're muted, Planner Smith.

[0:55:33] Planner Smith: Unless Planner Belcher has the answer.

[0:55:37] Voice 9: Oh, you go ahead.

[0:55:39] Planner Smith: The province initially set 40% as a maximum requirement when they first established secondary suite rules.

[0:55:49] Planner Smith: And so that's why many local governments established that similar 40%.

[0:55:54] Planner Smith: The province has since rescinded that and the LTC could consider removing that

[0:56:00] Planner Smith: maybe as part of your housing project.

[0:56:03] Planner Smith: But yeah, that's

[0:56:07] Voice 12: the history of that.

[0:56:08] Voice 12: I was curious because that's the second one that we've had this term

[0:56:16] Voice 12: for a secondary suite where the 40% came into question.

[0:56:21] Voice 12: So I just was, maybe it's something that we need to fix.

[0:56:25] Voice 12: But otherwise, I really don't see any real issues

[0:56:32] Voice 12: with it, it

[0:56:34] Planner Smith: fits, so.

[0:56:36] Planner Smith: Some LTs have removed that from their bylaws.

[0:56:39] Planner Smith: So that's certainly something you could consider.

[0:56:42] Voice 12: Could we, would we add that to a follow-up action list

[0:56:46] Voice 12: maybe to have a discussion about it or what

[0:56:49] Planner Smith: i think uh you could talk about it maybe when we

[0:56:52] Planner Smith: get to the housing project and see if you want to add that to your list of recommendations

[0:57:02] Planner Smith: okay yeah

[0:57:03] Voice 3: well let's talk

[0:57:04] Planner Smith: about it then because it does uh well some other changes that staff

[0:57:10] Planner Smith: are recommending would impact the size of that secondary suite, which would complement what

[0:57:19] Planner Smith: you're proposing. But let's get to that then. Sure. Okay. We'll leave it till then.

[0:57:25] Voice 12: Yeah. I

[0:57:26] Voice 12: don't know, David, if you have any thoughts or concerns or anything like

[0:57:32] Voice 8: that? No, I certainly,

[0:57:34] Voice 8: Certainly, I came to sort of the same conclusion that under these circumstances, it's just sort of common sense that if the upstairs are this much and the downstairs that much, it's

[0:57:46] Voice 8: likely going to be 50%.

[0:57:47] Voice 8: Now, of course, I guess there could be arguments saying, well, maybe part of the basement would be just a shop, not a living space or a garage or something.

[0:57:56] Voice 8: think so um there might be like like design wiggle room but it logic dictates to me that

[0:58:03] Voice 8: you know up and down would be about the same and you know um certainly in in considering things

[0:58:08] Voice 8: going forward uh 50 probably is probably a more reasonable number to to for common sense but you

[0:58:16] Voice 8: know maybe when we get into the communities people have contrary opinions but um certainly with this

[0:58:21] Voice 8: application it kind of seemed to me very common sense and and the report really has laid things

[0:58:27] Voice 8: out in a pretty straightforward manner sort of pushing me towards the common sense that's not

[0:58:33] Voice 8: a problem so yeah

[0:58:35] Voice 12: yeah absolutely yeah no i'm gonna i just read it out that the north tender

[0:58:40] Voice 12: island local trust committee approved issuance of pl dvp 2025-0489 i

[0:58:47] Voice 8: will second that motion

[0:58:48] Voice 8: Any further discussion? Call the question, all in favor? That carries.

[0:58:53] Voice 8: All righty. So now we move on to page 92, which is NPPLDP 2025-0483 McLean.

[0:59:07] Voice 8: So, and again, we are leaning on Planner Belcher.

[0:59:10] Voice 8: Thank

[0:59:11] Voice 9: you. Yes, this is a new development permit application to enable the construction of a house, float, and ramp within the riparian development permit area.

[0:59:25] Voice 9: Within the application, a streamside protection enhancement area was established by the registered professional biologist hired by the applicant to review the proposal, which established a 15-meter boundary from the natural boundary of Magic Lake.

[0:59:49] Voice 9: Lake. The biologist's report establishes measures to protect the 15-meter streamside area and

[0:59:58] Voice 9: no construction.

[1:00:00] Voice 9: aside from the float ramp will be located within that area.

[1:00:07] Voice 9: The draft development permit has established conditions for the protection of trees and

[1:00:13] Voice 9: vegetation, protection of nesting birds, construction management, sediment and erosion

[1:00:18] Voice 9: control, stormwater management, protection of aquatic areas, and environmental monitoring.

[1:00:25] Voice 9: monitoring and all of these conditions are based on the biologist reports and the development

[1:00:31] Voice 9: permit area guidelines. So the objectives and guidelines of the development permit area have

[1:00:40] Voice 9: been met and the conditions within the draft DP are based on that assessment by the professional

[1:00:45] Voice 9: biologist and construction ecological protection and monitoring conditions in the DP will ensure

[1:00:53] Voice 9: ensure protection and enhancement of the riparian and aquatic

[1:00:59] Voice 9: ecosystems. So staff would recommend that the North Pender Island

[1:01:02] Voice 9: Local Trust Committee approve issuance of Development Permit

[1:01:07] Voice 9: PLDP 2025-0483.

[1:01:10] Voice 9: Thanks.

[1:01:12] Voice 8: Thank you, Dr. Belcher, and I note the applicant is with us

[1:01:15] Voice 8: today. Trustee Campbell, any questions or concerns?

[1:01:22] Voice 12: I just

[1:01:23] Voice 12: I'm just curious about the states in one part here that the construction is basically one meter outside of the protected area.

[1:01:42] Voice 12: and knowing construction um that doesn't feel to me like it that is enough um of a of a setback

[1:01:57] Voice 12: from the edge of it and i just was wondering if there is any sort of rationale for why it

[1:02:04] Voice 12: needs to be quite that close or if there's consideration to shift it back a little bit

[1:02:11] Voice 12: it um i guess that was my yeah that was my biggest concern with with what's there okay

[1:02:18] Voice 8: i see mr

[1:02:19] Voice 8: mcclain's got his hand up if he wants to address us on that question i see that you're you're muted

[1:02:31] Voice 8: oh there you go i

[1:02:32] Voice 11: think i'm unmuted now there you go

[1:02:34] Voice 11: right hey aaron the uh that i don't know if

[1:02:38] Voice 11: you're familiar with this property i think you probably are it's the old pink party trailer

[1:02:42] Voice 11: across from leno's

[1:02:43] Voice 12: absolutely and and that was sort of why i was was asking the question because

[1:02:49] Voice 12: i do i do know the site i do know what came out of there and just yeah so

[1:02:56] Voice 11: we're basically building

[1:02:57] Voice 11: right over the footprint of the existing trailer the spa is sort of an arbitrary line but we are

[1:03:03] Voice 11: in the biologist report we are putting up construction protection the only thing close

[1:03:08] Voice 11: close to that really is I think the edge of the deck which actually is cantilevered over its

[1:03:14] Voice 11: footing so we're not really building that close and we know it's Paul building it right we know

[1:03:19] Voice 11: up on I'm trying to remember where the property was where he managed to put us in a whole house

[1:03:24] Voice 11: with only disturbing one tree like this is a crew that's not going to ruin that site and it's built

[1:03:30] Voice 11: for a lovely couple who are trying really hard to do the best they can to take advantage of the

[1:03:34] Voice 11: views of the lake you know pushing forward there we do get great views to the north and the west

[1:03:39] Voice 11: and they want to take advantage of that where this prop this house actually ends up sitting

[1:03:45] Voice 11: is significantly back of the neighbor to their left when you're looking at the lake or south

[1:03:50] Voice 11: so

[1:03:51] Voice 12: i think that even shows in the pictures um that were provided yeah

[1:03:55] Voice 12: i hope so and they're

[1:03:58] Voice 12: actually

[1:03:58] Voice 11: having to do a lot of clean or have done a lot of cleanup of that area because it's

[1:04:02] Voice 11: definitely not like a greenfield site it's been well used previously

[1:04:06] Voice 12: absolutely and i know you

[1:04:10] Voice 12: know i going to the site previous um you have no idea where that where that area that line is

[1:04:18] Voice 12: um so that but i i did want to address that the other thought that i had had was because it says

[1:04:24] Voice 12: that they're going to take out two um two mature fir trees in the front and i initially was like

[1:04:31] Voice 12: Like, well, could we not do that?

[1:04:33] Voice 12: But I realized as well that if you move back, you take out more.

[1:04:39] Voice 11: And we did have, yeah, we didn't get an arborist's report.

[1:04:44] Voice 11: And the reason for not getting an arborist's report is that they cost a lot of money.

[1:04:47] Voice 11: And I've never met an arborist who doesn't say take the tree down.

[1:04:52] Voice 11: But, you know, we did have people come and look at the trees.

[1:04:55] Voice 11: The two trees that we're taking, or we're actually not taking them down.

[1:04:59] Voice 11: they're slated as they may be removed if construction disturbs their roots. We had

[1:05:05] Voice 11: Michael come and have a look at those two trees. They're not in great condition and our fear is

[1:05:09] Voice 11: just that if we did any excavation for the footing, we might hit a major root at which

[1:05:13] Voice 11: point that tree becomes dangerous and needs to be taken down. But we don't know if that tree needs

[1:05:18] Voice 11: to come down until we dig our hole and see where the tree has its roots. Okay.

[1:05:22] Voice 12: Yeah, no, the one

[1:05:24] Voice 12: One definitely sort of has a bit of a

[1:05:28] Voice 12: lean to it that if one of the major routes was clipped, I think that would be probably the end of it anyhow.

[1:05:35] Voice 12: So I totally understand that.

[1:05:38] Voice 12: It's sort of the view, being able to know the property, it kind of answers its own questions.

[1:05:45] Voice 12: So my only real worry was this, like how close we're getting to this protected area.

[1:05:51] Voice 12: and and if that is a meter to the edge of the cantilever deck that means that there'll be less

[1:05:59] Voice 12: sort of just waste going over the over the fence yeah and yeah that's great i think that that

[1:06:09] Voice 12: answers the questions that i had for for the uh for it the um the the only other thing i wondered

[1:06:17] Voice 12: and this is just for education of myself and andrew this wouldn't be this would be a planner

[1:06:22] Voice 12: planner a planner question for for bruce or or uh for brad um just curious about um

[1:06:31] Voice 12: docks and magic lake uh it this is in keeping with what we already allow i guess is what i

[1:06:43] Voice 12: was curious about because i thought that maybe there wasn't a lot of docks being approved there

[1:06:48] Voice 12: there but yeah

[1:06:51] Voice 9: so in this case the the zoning which is water six w6 it does permit it um and i

[1:07:00] Voice 9: believe uh so it's it's unique that the the property boundary extends into the lake where

[1:07:07] Voice 9: in other cases you would need like a provincial crown lease uh tenure to put a dock into because

[1:07:15] Voice 9: because it's public land, whereas in this case, it's actually private land, technically, that extends into the lake.

[1:07:24] Voice 9: So they are permitted, and it's kind of a unique situation there.

[1:07:29] Voice 12: Yeah, I guess the uniqueness of it took me by surprise, because I thought that there would need to be more approvals attached to a dock.

[1:07:41] Voice 12: But it seemed in the in the very, very straightforward and laid out in the package. So I just had that question as to sort of why it seemed so easy on this one compared to what it could be. So thank you. Thank you very much for that.

[1:08:01] Voice 12: Any anything, David?

[1:08:03] Voice 12: sorry

[1:08:04] Planner Smith: chair I would just add

[1:08:06] Planner Smith: I feel like Robert Kojima

[1:08:08] Planner Smith: I'm the new Robert

[1:08:10] Planner Smith: just for context those lot lines

[1:08:12] Planner Smith: really that's what he does every time

[1:08:14] Planner Smith: he finds all the history

[1:08:16] Planner Smith: I'm now him

[1:08:19] Planner Smith: those lot

[1:08:21] Planner Smith: lines were historically

[1:08:22] Planner Smith: there before the flooding of the lake

[1:08:24] Planner Smith: occurred is how I understand why

[1:08:26] Planner Smith: you have that unique situation

[1:08:28] Planner Smith: where you have private land

[1:08:30] Planner Smith: encroaching into

[1:08:31] Planner Smith: to a natural now a natural wetland future right okay yeah

[1:08:37] Voice 12: cool when when you briefly said that

[1:08:40] Voice 12: i thought maybe we were going to have one last appearance by robert

[1:08:48] Voice 3: he's already he's

[1:08:50] Voice 3: already in the tanning booth perfect good for him see

[1:08:53] Planner Smith: him next week

[1:08:54] Planner Smith: he'll be

[1:08:54] Voice 3: good for him

[1:08:55] Planner Smith: i'll pour him a tequila when i see him he'll be in puerto vallarta next week so

[1:09:00] Planner Smith: Awesome. Good for him.

[1:09:04] Voice 12: Yeah, that's

[1:09:05] Voice 12: that was it for me.

[1:09:10] Voice 8: I certainly appreciated the detail in the report.

[1:09:15] Voice 8: It's nice for us as trustees

[1:09:18] Voice 8: to know where we can spend the time, walk through a report, and it does

[1:09:22] Voice 8: answer all our questions. So I really appreciate

[1:09:26] Voice 8: the effort that's been put into this report. There's a lot of detail there.

[1:09:30] Voice 8: Um, it's certainly, uh, it is recognizing magic Lake.

[1:09:35] Voice 8: So you have a little bit unique in that it's a created reservoir.

[1:09:39] Voice 8: And, uh, so, so I, I kind of get how the land, the lot lines sort of

[1:09:44] Voice 8: extend into the lake itself and it made sense to me, so I'm certainly in

[1:09:49] Voice 8: support of it.

[1:09:51] All right.

[1:09:54] Voice 12: Now the North Bender Island local trust committee approved issuance of

[1:09:58] Voice 12: development permit pl dp 2025 0483 i

[1:10:04] Voice 8: will second that motion any further discussion

[1:10:07] Voice 8: no call a question all in favor and that carries all right thank you very much no

[1:10:15] Voice 8: thank you mr thing for for working with staff to provide the detail that we needed

[1:10:22] Voice 8: Alrighty, so now we're on to page 151

[1:10:30] Voice 8: Speed for myself

[1:10:34] Voice 8: That is

[1:10:37] Voice 8: NPPLDP 2025-0499

[1:10:41] Voice 8: Mr. Kerfert

[1:10:47] Voice 8: So we are handing it right back, is it back to Ben Belcher?

[1:10:52] Voice 9: Yep

[1:10:52] Voice 9: Yep.

[1:10:53] Voice 8: There you go.

[1:10:54] Voice 9: Thanks.

[1:10:56] Voice 9: Yeah, so this is a new development permit application for the construction

[1:11:00] Voice 9: of two new commercial tourist rental

[1:11:04] Voice 9: cottages and a parking lot as part of the Tides

[1:11:09] Voice 9: Cottages commercial vacation rental business within the

[1:11:12] Voice 9: commercial and industrial form and character development permit

[1:11:16] Voice 9: area. So the applicant intends to

[1:11:20] Voice 9: to construct two 900 square foot or 83.6 meter squared cottages on the south side of the property

[1:11:29] Voice 9: and a parking lot capable of holding six vehicles. The owner also owns the adjacent parcel to the

[1:11:39] Voice 9: east, which is 1329 McKinnon Road. And through conversations with their neighbor to the west,

[1:11:46] Voice 9: They've decided to include a variance to the 6.1 meter interior side lot line to locate the cottages a little bit further towards the property that they own, 1329, from the neighbor to lower the visual impacts and lower the impacts on that neighbor.

[1:12:07] Voice 9: The eastern cottage would be sited 2.4 meters from that interior lot line as a result, and that variance is included within the development permit since it is leading to greater adherence to the official community plan guidelines.

[1:12:27] Voice 9: guidelines. Staff consider that the application is generally

[1:12:31] Voice 9: consistent with the OCP guidelines and a landscaping

[1:12:35] Voice 9: plan with basic planting is included along with a security

[1:12:39] Voice 9: deposit requirement in the permit. And given the scale

[1:12:44] Voice 9: of the development, the existing screening between the adjacent parcels

[1:12:48] Voice 9: is adequate and the new cottages would not be visible from

[1:12:52] Voice 9: the road. And

[1:12:55] Voice 9: And yeah, the draft development permit would just require consistency with all of the submitted plans.

[1:13:03] Voice 9: So based on that review, staff concludes that the recommendation that the North Pender Island Local Trust Committee approve issuance of development permit PLDP 2025-0499.

[1:13:17] Voice 9: Thanks.

[1:13:18] Voice 8: Thank you, Planner Belcher.

[1:13:20] Voice 8: I note that the applicant's with us.

[1:13:21] Voice 8: um trustee campbell any questions or concerns not

[1:13:28] Voice 12: really i mean this is sort of a

[1:13:31] Voice 12: a formality type uh application given what uh their property is and the number of units that

[1:13:42] Voice 12: they still uh have uh approval to build so um it's just uh really just a formality to say that

[1:13:54] Voice 12: they're doing it on the two that they've got and taking into consideration uh the neighbor and

[1:13:59] Voice 12: and whatnot um just sort of helps um make it go a little bit smoother so yeah i have no and then

[1:14:12] Voice 12: unless there's something that that uh bud or or leslie wants to add to it i i don't think that

[1:14:20] Voice 12: there's even really much discussion i

[1:14:23] Voice 8: know for me it it again it made a lot of sense

[1:14:27] Voice 8: um it kind of it made me smile in a very good way um when you read that they actually moved

[1:14:34] Voice 8: things to to basically take into consideration their neighbors which you know that's what

[1:14:41] Voice 8: islanders do and you know it is is um that was a much appreciated gesture from from their behalf

[1:14:47] Voice 8: app um as you say it it seems to be a natural um uh transformation of their um existing development

[1:14:55] Voice 8: um it it looks nice um and um i think they've done a very good job personally so thank you

[1:15:02] Voice 8: and

[1:15:03] Voice 12: also to add to it um that consideration was made without uh without us having to get there

[1:15:13] Voice 12: That was neighbors talking to neighbors and figuring it out as opposed to needing to get, you know, enforcement or local government involved in something.

[1:15:23] Voice 12: And so that really, you know, that is exactly, you know, how you said it, Islanders working with Islanders is what it's really about.

[1:15:31] Voice 12: So I have full

[1:15:34] Voice 8: appreciation for that.

[1:15:36] Voice 8: All righty.

[1:15:37] Voice 8: So with that, do you want to make the motion?

[1:15:40] Voice 12: Sure.

[1:15:41] Voice 12: that the North Pender Island Local Trust Committee

[1:15:43] Voice 12: approve issuance of development permit PLDP 2025-0499.

[1:15:50] Voice 8: And I will second that motion.

[1:15:52] Voice 8: Any further discussion?

[1:15:53] Voice 8: Not?

[1:15:54] Voice 8: Call the question.

[1:15:55] Voice 8: All in favor?

[1:15:55] Voice 8: And that carries.

[1:15:57] Voice 8: All right.

[1:15:58] Voice 8: Thank you, Mr. Kerfoot.

[1:15:59] Voice 8: We appreciate it.

[1:16:00] Voice 8: And thank you, Planner Belcher, for this.

[1:16:02] Voice 8: All right.

[1:16:03] Voice 8: So now we move down to page number 181,

[1:16:07] Voice 8: which is more complicated for us

[1:16:09] Voice 8: because we're split between two.

[1:16:11] Voice 8: um pdf so i can't use the automatic numbering system um so anyhow um so that's uh nprz 2024.1

[1:16:22] Voice 8: uh grimmer um and that is um it's from the southern team so i don't even know what planner

[1:16:29] Voice 8: i'm pointing to today did we lose our planners oh we found a planner there we go

[1:16:39] Planner Smith: trying to find

[1:16:41] Planner Smith: in the agenda as well in my two different systems here at one sec

[1:16:45] Voice 8: so it's page 31 on the second

[1:16:48] Voice 8: pdf thank you david always so hopeful uh

[1:16:52] Planner Smith: so yeah you have uh draft bylaws coming to you

[1:16:56] Planner Smith: from uh aaron grimmer's application and a couple professional reports

[1:17:02] Planner Smith: uh based on the requirements in his terms of reference um and so uh

[1:17:08] Planner Smith: And what's been provided now is evidence of a monitoring well being installed on the property, which was a requirement of the TUP.

[1:17:24] Planner Smith: He's also submitted a septic report.

[1:17:27] Planner Smith: Outstanding still is a finalized site plan locating all his proposed structures and his area of use.

[1:17:37] Planner Smith: he's working on that he's provided a an outline that can be used but the site plan version will

[1:17:49] Planner Smith: be appended to the draft bylaw when they're sent out referral so we're still waiting for that

[1:17:54] Planner Smith: and we're still waiting on an environmental assessment report which is also a condition of

[1:17:59] Planner Smith: of his DUP, having heard anything or any concerns or issues with his ongoing operations since

[1:18:06] Planner Smith: his DUP has been issued, and direction was provided when the preliminary report was submitted

[1:18:16] Planner Smith: to the LTC to draft bylaws, and so trying to get at least providing a runway for potential

[1:18:25] Planner Smith: potential approval in this term assuming those other reports come in and no major obstacles

[1:18:32] Planner Smith: come up and working then to get these draft bylaws out for agency referral which is a first step in

[1:18:42] Planner Smith: that process so you have two bylaws here both a land use bylaw and an OCP amendment as the OCP

[1:18:50] Planner Smith: is required to be amended to change the land use designation

[1:18:55] Planner Smith: of that proposed area on the lot

[1:18:59] Planner Smith: as it is currently designated for residential

[1:19:03] Planner Smith: or rural. All right, I will pass it back to the chair

[1:19:08] Planner Smith: for any questions or comments you have. I'm not sure

[1:19:12] Planner Smith: if the applicant is online here.

[1:19:16] Planner Smith: Barbara is

[1:19:18] Voice 8: there, I see.

[1:19:18] Voice 8: okay there we go thank you it's always a different one so oh under aaron okay there we go so so go

[1:19:28] Voice 8: ahead thank you

[1:19:30] Planner Smith: so

[1:19:31] Voice 8: aaron if you want to address i see your hand up and you are muted and still

[1:19:42] Voice 8: muted is

[1:19:48] Voice 10: that better there

[1:19:49] Voice 8: we go there we go

[1:19:50] Voice 8: technology works hey aaron hey how you doing

[1:19:54] Voice 10: All

[1:19:56] Voice 8: righty, did you have any comments

[1:19:58] Voice 8: or are you just opening yourself for questions?

[1:20:01] Voice 10: Just being here, yeah, I'm ready to speak

[1:20:02] Voice 10: if you guys need me to,

[1:20:03] Voice 10: but Brad kind of laid it down pretty,

[1:20:05] Voice 10: since we're just opening the avenue

[1:20:07] Voice 10: to get things rolling here

[1:20:08] Voice 10: and I'll have those next couple of reports

[1:20:10] Voice 10: in by the end of next month.

[1:20:13] Voice 8: Excellent, so Trustee Campbell?

[1:20:16] Voice 12: I guess that was going to be my one question

[1:20:20] Voice 12: is do we have sort of an idea of kind of timeframe

[1:20:23] Voice 12: of forgetting those other reports

[1:20:26] Voice 12: just so that we can um kind of work on on moving this forward it's sort of a i mean it's an

[1:20:32] Voice 12: application that i think started before i was even um uh elected so it's kind of you know we're we're

[1:20:39] Voice 12: working our way through it and uh and it but it would be you know it'd be pretty solid to get her

[1:20:46] Voice 12: done uh before before uh october if we could so um yeah just an encouragement to to uh to get at

[1:20:54] Voice 12: matter and then and then we can and tie this up yep

[1:20:59] Planner Smith: yeah to that i don't think staff would move

[1:21:02] Planner Smith: beyond the bylaw referrals or recommend removing beyond that until you receive this these other

[1:21:09] Planner Smith: reports yep you betcha yeah and and uh given you need an ocp amendment there's an additional step

[1:21:16] Planner Smith: of uh minister of municipal affairs review and approval which can take literally months

[1:21:22] Planner Smith: and so that definitely makes the runway shorter in your case versus for example Braden's where

[1:21:34] Planner Smith: because that land is already designated with probably no OCP policies needing to be updated

[1:21:42] Planner Smith: that just needs executive committee approval so that that's you know literally a couple weeks

[1:21:48] Planner Smith: versus uh months of unknown sometimes you know even though it has improved over over over the

[1:21:56] Planner Smith: last couple years but just so you recognize your runway's getting pretty short

[1:22:01] Voice 10: yeah yeah

[1:22:03] Planner Smith: perfect

[1:22:04] Planner Smith: okay

[1:22:06] Voice 12: that is uh the north penner island local trust committee receives draft bylaw number 236

[1:22:15] Voice 12: cited as North Penner Island Official Community Plan

[1:22:17] Voice 12: Bylaw No. 171-2007,

[1:22:21] Voice 12: Amendment No. 1-2024,

[1:22:25] Voice 12: and directs staff to initiate bylaw referrals

[1:22:27] Voice 12: subject to submission of an updated site plan

[1:22:30] Voice 12: from the applicant with accurate proposed area

[1:22:33] Voice 12: of use map boundaries to include in the draft bylaw.

[1:22:36] Voice 12: I will second that.

[1:22:38] Voice 8: Any further discussion?

[1:22:41] Voice 8: All in favor?

[1:22:43] Voice 12: That carries.

[1:22:43] Voice 12: number two that the north pender island local trust committee receives draft bylaw number 237

[1:22:50] Voice 12: cited as north pender island land use bylaw number 224 2022 amendment number 1 2024 and direct staff

[1:23:01] Voice 12: to initiate bylaw referrals subject to submission of an updated site plan from the applicant with

[1:23:06] Voice 12: accurate proposed area of use map boundaries to include in the draft bylaw i

[1:23:12] Voice 8: will second that

[1:23:13] Voice 8: motion any further discussion call the question all in favor that carries all right mr grimmer

[1:23:20] Voice 8: you're one more step on your way it's definitely a legacy project all right so moving on um on our

[1:23:30] Voice 8: agenda it's page 224 on our second uh pdf it's page 74. uh that's uh nppl rz 2024-000110 bingham

[1:23:43] Voice 8: and I see Brayden's with us in the room.

[1:23:48] Voice 8: So over to you, Planner Smith.

[1:23:51] Planner Smith: Thank you, Chair.

[1:23:53] Planner Smith: So at your last meeting in November,

[1:23:56] Planner Smith: you directed staff to bring back a draft bylaw

[1:24:00] Planner Smith: for this application.

[1:24:02] Planner Smith: And so that's what you have being presented here

[1:24:04] Planner Smith: in your staff report, a draft amending land use bylaw

[1:24:08] Planner Smith: that staff are seeking direction on

[1:24:13] Planner Smith: to get out for referrals similar to the discussion

[1:24:16] Planner Smith: we just had around timing with Aaron's application.

[1:24:23] Planner Smith: So I've worked with the applicant

[1:24:25] Planner Smith: to define the uses pretty succinctly

[1:24:29] Planner Smith: with five uses listed on page 225 of your package

[1:24:34] Planner Smith: under the land use bylaw section.

[1:24:38] Planner Smith: We are still working with Braden

[1:24:41] Planner Smith: on his wastewater management plan.

[1:24:43] Planner Smith: We did meet with,

[1:24:45] Planner Smith: William and I met with Braden

[1:24:48] Planner Smith: and his engineer last week

[1:24:50] Planner Smith: and clarified what additional information

[1:24:54] Planner Smith: we're seeking to date.

[1:24:57] Planner Smith: The engineer has provided

[1:24:59] Planner Smith: a stormwater management design

[1:25:01] Planner Smith: for the buildings and structures

[1:25:03] Planner Smith: that are being proposed

[1:25:04] Planner Smith: that meet the BC Building Code

[1:25:07] Planner Smith: in terms of permitting.

[1:25:10] Planner Smith: and removal of water from those structures, which is good, and we've accepted that.

[1:25:19] Planner Smith: But we've also asked that the engineer spend some time assessing overall water movement across the site

[1:25:29] Planner Smith: and if there's any risk of contaminants leaving that site and entering surface water systems.

[1:25:37] Planner Smith: systems and if there is risk of that then how would that be mitigated uh i don't think that

[1:25:43] Planner Smith: any of i uh whatever those conclusions are i don't see them impacting the the uses in the draft bylaw

[1:25:51] Planner Smith: a mitigation approach could be like some kind of oil separator or something like that but

[1:25:57] Planner Smith: uh given uh what we've observed this winter uh both you know myself being over the island a

[1:26:06] Planner Smith: number of times and the documentation that braden has provided uh uh it's surprising how little water

[1:26:13] Planner Smith: actually flows through his site uh uh like even in that major freshet event which was a huge

[1:26:19] Planner Smith: you know one in whatever storm event uh water was not really uh ripping through that site like it

[1:26:28] Planner Smith: was in many other places on the island and even a few days after on on the island i was over last

[1:26:35] Planner Smith: last week a few days after just normal rains and a lot of the dishes were still ripping and

[1:26:39] Planner Smith: his were completely dry so uh it does seem like a lot of the water movement coming off of that slope

[1:26:46] Planner Smith: moves uh deeper into the groundwater uh farther up uh as is also evidenced by that slope he has

[1:26:55] Planner Smith: they're not really you know having a major amount of spillover or or or water cascading off that

[1:27:03] Planner Smith: even in those major rain events so uh so that's where we are that with that piece of work and

[1:27:10] Planner Smith: so i think it's appropriate to get these bylaws out for referral uh and uh bringing that information

[1:27:16] Planner Smith: back likely at the next meeting with the more finalized draft report for consideration of ltc

[1:27:23] Planner Smith: and then i think the the only other real concern that staff would have or or that i think the

[1:27:31] Planner Smith: community continues to raise is you know the footprint on the road and how maybe that could be

[1:27:37] Planner Smith: addressed uh in terms of a more efficient way of maybe operating within his site uh that would

[1:27:46] Planner Smith: allow for a little less uh uh of traffic and activity of his business on the road

[1:27:54] Planner Smith: also recognizing it's an active corridor with all sorts of industrial activity as that's kind of

[1:28:00] Planner Smith: of its intended land use designation.

[1:28:04] Planner Smith: So I'll leave it back to you chair

[1:28:06] Planner Smith: and Braden's there with anything to add to that or yeah.

[1:28:12] Voice 8: Thank you.

[1:28:12] Voice 8: Thank you Planner Smith.

[1:28:14] Voice 8: Trustee Campbell over to you.

[1:28:17] Voice 12: I think I had an opportunity to chat with Brad

[1:28:22] Voice 12: and sort of wrap my mind around what this means

[1:28:25] Voice 12: for the process aspect of it.

[1:28:27] Voice 12: So I'm pretty good with what it is.

[1:28:31] Voice 12: The one question that I did have to get some clarification on, and it was something that's been brought up a couple of times in the community, was the number of uses that seem to occur on the property.

[1:28:43] Voice 12: And then in this, there's basically five.

[1:28:48] Voice 12: Um, and so, uh, sort of one of the, one of the concerns that had come up was that there over the years, it's been used as a storage yard for like, like rent, uh, rentable storage kind of a thing.

[1:29:04] Voice 12: And I'm just wondering if this sort of like contract yard, storage handling, and wholesale of aggregates, is this on top of another set of uses for the property?

[1:29:24] Voice 12: Or is this what the change in zoning to industrial creates?

[1:29:34] Voice 12: with the chair i

[1:29:37] Planner Smith: can speak to that so you're zoning for uh general and industrial pretty much

[1:29:44] Planner Smith: all the parcels have site-specific zoning so you you do have a general list of uses but then all

[1:29:51] Planner Smith: of the actual general industrial zoned properties on north pender typically have a subset of those

[1:29:59] Planner Smith: uses

[1:30:00] Planner Smith: and in some cases have a special use that's not included on that and so uh uh just let me just

[1:30:08] Planner Smith: jump around here for a second a contractor yard is pretty broad it means the use of land buildings

[1:30:20] Planner Smith: or structures for the storage of materials equipment and vehicles for a building construction

[1:30:25] Planner Smith: construction, landscaping, business, or other trades.

[1:30:29] Planner Smith: And so both Grimmer and Braden's property

[1:30:34] Planner Smith: are proposing that use,

[1:30:37] Planner Smith: which would not only provide use

[1:30:40] Planner Smith: for what the current business is,

[1:30:42] Planner Smith: but would also recognize that

[1:30:44] Planner Smith: now you have a zoned piece of property

[1:30:47] Planner Smith: in a designated industrial use.

[1:30:51] Planner Smith: It might not always be these landowners

[1:30:54] Planner Smith: or these businesses operating on it.

[1:30:56] Planner Smith: So you want to try to give some zoning latitude

[1:30:58] Planner Smith: to allow other things to occur.

[1:31:00] Planner Smith: Other permitted uses in generally

[1:31:05] Planner Smith: that are not allowed here,

[1:31:08] Planner Smith: manufacturing in a sense,

[1:31:12] Planner Smith: wholesale and retail sales of building,

[1:31:14] Planner Smith: gardening and landscape materials and supplies.

[1:31:16] Planner Smith: He does, it's more specific, I guess,

[1:31:19] Planner Smith: to just the aggregate that he's all permitted there.

[1:31:23] Planner Smith: Auto-bottle repair is restricted.

[1:31:25] Planner Smith: Indoor storage is restricted.

[1:31:27] Planner Smith: Storage of motor vehicles, recreational vehicles, and boats and trailers is restricted.

[1:31:32] Planner Smith: Storage and handlings and goods and materials like motor vehicle parts or scrap is restricted.

[1:31:40] Planner Smith: An accessory dwelling.

[1:31:41] Planner Smith: So in fact, it's quite a narrow number of uses that is defined on this property relative to what wide range of uses could potentially generally be acceptable in a general industrial zone.

[1:32:01] Planner Smith: So your other parcels on North Pender are site specific, and some of them allow those things.

[1:32:08] Planner Smith: is uh the waste transfer facility on grimmers site specific to allowing just that so it's

[1:32:16] Planner Smith: despite general permitted uses uh it's allowed a waste transfer facility so that's how

[1:32:25] Planner Smith: these evolve uh over time or these site-specific zoning that yeah and then and

[1:32:32] Voice 12: i think that that

[1:32:33] Voice 12: That then answers the question that was being posed is that I think they're lumping, it was coming from the idea that they're lumping all of the general industrial usages in and then adding on top.

[1:32:49] Voice 12: Right. No,

[1:32:51] Planner Smith: this is despite those general uses, this is all that can occur on this lot.

[1:32:57] Planner Smith: okay

[1:32:58] Voice 12: and so with approval of this it is going forward to uh out for referral to all the other

[1:33:08] Voice 12: agencies now so

[1:33:10] Planner Smith: you're not really approving anything all you're doing is receiving the

[1:33:13] Planner Smith: draft bylaw right basically saying yeah we're ready to at least consider it and a first step

[1:33:21] Planner Smith: And that is us sending it out to agencies for 60 day referral and First Nations to receive any comments and input back that those agencies and nations might have on the applications, which is typically done or it's best to be done at this draft stage so that you can catch any early kind of obstacles or clangers in your draft bylaw before you advance it too far through.

[1:33:49] Planner Smith: through. So potentially Braden's is ready to go because it's so we would have this. So potentially

[1:34:01] Planner Smith: you could have a referral complete by your next meeting and seeking direction for first reading

[1:34:09] Planner Smith: and scheduling of a public hearing potentially would be if that water management plan is also

[1:34:15] Planner Smith: so it meets the satisfaction of staff

[1:34:17] Planner Smith: and addresses our concerns.

[1:34:19] Planner Smith: And then, so that would be potentially the pathway.

[1:34:27] Planner Smith: But of course, there's a discussion

[1:34:30] Planner Smith: around a section 219 covenants,

[1:34:32] Planner Smith: and there might be a site plan consideration still

[1:34:36] Planner Smith: that needs to be worked out around traffic movement

[1:34:39] Planner Smith: and some other things that I know Braden is working on

[1:34:42] Planner Smith: in that regard.

[1:34:43] Planner Smith: all

[1:34:45] Voice 12: right makes sense makes

[1:34:47] Voice 11: perfect

[1:34:48] Voice 12: sense yeah

[1:34:49] Planner Smith: so yep

[1:34:50] Voice 12: okay uh david

[1:34:53] Voice 8: i'm on the perfect sense side of

[1:34:56] Voice 8: uh of things it's again a well-written staff report um if i had any questions they were

[1:35:02] Voice 8: answered there um every time i'm on pender i drive by so i'm somewhat familiar with the site

[1:35:09] Voice 8: and the operation, so I'm fairly comfortable with proceeding.

[1:35:14] Voice 12: The North Pender Island Local Trust Committee

[1:35:17] Voice 12: receives draft bylaw number 242,

[1:35:19] Voice 12: cited as North Pender Island land use bylaw number 224-2022,

[1:35:26] Voice 12: amended to number 2-2025,

[1:35:29] Voice 12: and directs staff to initiate bylaw referrals.

[1:35:32] Voice 12: I

[1:35:33] Voice 8: will second that motion.

[1:35:34] Voice 8: Any further discussion?

[1:35:36] Voice 8: No.

[1:35:36] Voice 8: Call the question.

[1:35:37] Voice 8: All in favor?

[1:35:38] Voice 8: That carries.

[1:35:41] Voice 8: All right, Brayden, you have your next steps forward.

[1:35:45] Voice 8: Great. Thank you guys for the time today.

[1:35:47] Voice 3: Thanks

[1:35:48] Planner Smith: for sitting through all this, Brayden. You're a patient man.

[1:35:53] Planner Smith: Thanks. Have a good afternoon.

[1:35:55] Voice 6: Yeah, you guys too.

[1:35:57] Voice 8: Okay, so

[1:35:58] Voice 8: moving on.

[1:35:59] Voice 8: We're at section 16, 16.1 on page 232 of the printed agenda.

[1:36:05] Voice 8: On page 82 of the second part of the PDF,

[1:36:09] Voice 8: that is the Housing Access and Affordability Project.

[1:36:18] Planner Smith: Bear with me for one sec.

[1:36:20] Planner Smith: What page was that?

[1:36:27] Planner Smith: Sorry, David.

[1:36:28] Voice 8: Page 82 of the second PDF.

[1:36:30] Planner Smith: That is so helpful when you do that.

[1:36:32] Planner Smith: Thank you.

[1:36:34] Planner Smith: So this is really just a staff report

[1:36:37] Planner Smith: with an update on where things are at

[1:36:39] Planner Smith: with the housing action plan

[1:36:41] Planner Smith: and the working on draft amending bylaws.

[1:36:45] Planner Smith: As you can appreciate,

[1:36:46] Planner Smith: it's a pretty complex set of amending bylaws to work through and as you consider one change

[1:36:54] Planner Smith: you know it all then triggers well should you be considering a policy here or how does it impact

[1:37:01] Planner Smith: parking regulations or so we're working through the the changes based on the recommendations that

[1:37:09] Planner Smith: that you passed at your last meeting.

[1:37:11] Planner Smith: The staff report kind of lays out

[1:37:14] Planner Smith: all of those recommendations.

[1:37:18] Planner Smith: Maybe of most interest would be the,

[1:37:22] Planner Smith: how the flexible zoning is laid out

[1:37:32] Planner Smith: with the three dwellings.

[1:37:33] Planner Smith: And you did talk about potentially earlier

[1:37:40] Planner Smith: looking at the 40%,

[1:37:42] Planner Smith: you could pass a recommendation here directing staff to make that

[1:37:46] Planner Smith: amendment. I did talk about

[1:37:52] Planner Smith: just to go circle back to

[1:37:55] Planner Smith: STVRs as well. The APC

[1:37:58] Planner Smith: recommended that you allow any existing to have

[1:38:03] Planner Smith: a renewal and then phase them out after that and to basically say no

[1:38:07] Planner Smith: to any net new ones, just to clarify that.

[1:38:09] Planner Smith: but i don't think you're considering any changes to your ocp guidelines at this point it doesn't

[1:38:16] Planner Smith: sound like for your tps um and so uh just in terms of time so today any feedback you have

[1:38:26] Planner Smith: on those changes and proposed amendments uh would be helpful any initial concerns or obstacles or

[1:38:34] Planner Smith: or, or things that are missing, uh, would be helpful to understand, uh, in terms of timelines

[1:38:39] Planner Smith: with this, we're getting very tight in terms of a runway, and this might actually just be work

[1:38:44] Planner Smith: that needs to carry over into the next term, but, uh, uh, given it's so complex, uh, and, um, but

[1:38:51] Planner Smith: in terms of timelines, uh, I think you're going to move your next meeting to April 10th. So staff

[1:38:57] Planner Smith: would bring draft bylaws, a more comprehensive set of draft bylaws forward at that time. I'm

[1:39:02] Planner Smith: I'm working with your APC on reviewing the build-out analysis mapping

[1:39:06] Planner Smith: and the suitable land analysis mapping.

[1:39:09] Planner Smith: They have a recommendations report to bring to that meeting as well

[1:39:13] Planner Smith: with any other recommendations they have.

[1:39:15] Planner Smith: I'll also share the draft basically right now working on track change,

[1:39:21] Planner Smith: redline versions of both the OCP and OEB

[1:39:24] Planner Smith: so you can see comprehensively how everything fits

[1:39:27] Planner Smith: into how the changes are actually integrated into the bylaws.

[1:39:31] Planner Smith: I'll share that with your APC and bring them back.

[1:39:36] Planner Smith: Staff are seeking direction to schedule a CIM.

[1:39:39] Planner Smith: We still have that pamphlet, that box of pamphlets sitting, waiting to send out.

[1:39:44] Planner Smith: I think it would be useful to, we could update one of the pages with, you know, just an over sticker with this updated scheduling of a CIM with, you know, past April 1st.

[1:39:59] Planner Smith: We could even potentially look at first reading of those or just bringing at least a comprehensive set of draft bylaws forward.

[1:40:08] Planner Smith: And so I think it will generate more interest, for example, when people start to see that, oh, flexible housing would now allow two houses next to me where they're only allowed one right now.

[1:40:19] Planner Smith: So it would be good to get direction today to schedule a CIM, but it would also be good to actually try to nail down a date if we could sooner rather than later.

[1:40:28] Planner Smith: uh i don't know maybe another saturday kick at the can might be worthwhile given you're now have

[1:40:35] Planner Smith: a pretty complex set of draft bylaws to bring forward uh and probably a number of property

[1:40:43] Planner Smith: owners that might have concerns magic lake as well allowing an adu instead of a secondary suite might

[1:40:49] Planner Smith: raise quite a bit of interest um are probably two topics that are probably most top of mind i would

[1:40:57] Planner Smith: guess in terms of property owners feeling impact or or or sensing impact or so uh

[1:41:07] Planner Smith: can we look at our calendar now yeah yeah i don't know if trustee campbell's i am well

[1:41:17] Voice 12: we had talked about uh uh moving the the it was a march 27th meeting to april 10th

[1:41:25] Voice 12: yeah um so

[1:41:27] Planner Smith: that would be that at the end

[1:41:28] Voice 12: yeah that would be the next sort of um

[1:41:37] Voice 12: meeting for information to come forward at if we were

[1:41:40] Planner Smith: it would be where i would bring a staff

[1:41:42] Planner Smith: report with with the actual draft bylaws and robert and i before robert and i have worked

[1:41:48] Planner Smith: quite a bit so i've got his fingers have been on them quite a bit which is good because you know

[1:41:54] Planner Smith: he's really good at connecting dots and oh well have you thought about how this impacts this

[1:41:58] Planner Smith: this uh and so uh you know having this extra

[1:42:04] Planner Smith: couple months to really hone those yeah so i'm

[1:42:06] Planner Smith: thinking like uh like i don't know exactly when easter is in there

[1:42:13] Planner Smith: but april 24th or like may

[1:42:15] Planner Smith: 1st i was

[1:42:17] Voice 12: just gonna say on

[1:42:17] Planner Smith: saturday april 25th or may 2nd or in or may 9th like in there somewhere

[1:42:22] Planner Smith: before you and then if we had a cim somewhere in there then your next meeting in may we could

[1:42:28] Planner Smith: uh uh bring draft by like may 29th the meeting after so if it could be between april 10th and

[1:42:36] Planner Smith: may 29th sometime in that window uh and try to get as much of your community as you can

[1:42:44] Planner Smith: and if they don't come out at least they've you know every household will have been informed

[1:42:49] Planner Smith: and they'll have draft bylaws that they can be reviewing and looking at um and uh and then after

[1:42:58] Planner Smith: After that, we can really look at advancing to public hearing and trying to get them to the minister's office by like late summer if possible.

[1:43:08] Planner Smith: And hopefully seeking, you know, there's such housing related amendments, I think that they would fast track this review.

[1:43:16] Planner Smith: And we could even try to get those draft bylaws to them earlier so that they're better prepared than seeing them brand new.

[1:43:24] Planner Smith: so making sure that we are doing everything we can to get this to a place where you could adopt them

[1:43:31] Planner Smith: in this term if possible would be ideal then you can feel like that's a

[1:43:36] Planner Smith: real piece of work

[1:43:37] Planner Smith: that you've delivered as well which is pretty significant these changes so

[1:43:42] Voice 8: i know that lisa

[1:43:43] Voice 8: got her hand up there so she might have some scheduling advice chairman

[1:43:47] Voice 7: i just wanted to make

[1:43:48] Voice 7: sure you had avicc on your calendar april 24th to 26th uh

[1:43:54] Voice 8: no i don't

[1:43:54] Voice 7: okay so avicc is over a weekend

[1:43:58] Voice 7: from april 24th friday to saturday the 26th

[1:44:04] Voice 8: okay thank you very much for for you know that shows

[1:44:08] Voice 8: how much people are on top of things because that is not on my calendar and i don't know why it's

[1:44:12] Voice 8: not there so thank you very much for pointing that out how

[1:44:16] Planner Smith: about saturday may 2nd yeah i

[1:44:19] Voice 12: I was going to suggest like three or four weeks after the April 10th meeting.

[1:44:29] Voice 12: Yeah.

[1:44:30] Voice 12: Yeah.

[1:44:31] Planner Smith: And then that gives me some time between then and May 29th to prepare what will be probably another pretty substantive staff report recommending first reading probably at that point.

[1:44:48] Planner Smith: Yep.

[1:44:51] Planner Smith: So May 2nd we'll target?

[1:44:52] Planner Smith: yeah that sounds good

[1:44:54] Planner Smith: i don't think that's a holiday or anything no no

[1:44:59] Voice 12: yeah long weekends

[1:45:02] Voice 12: a few weekends after that um as far as the an established holiday is concerned

[1:45:08] Planner Smith: and i would

[1:45:10] Planner Smith: say with trustee morrison if it works for her it does and if it doesn't we just stick to that date

[1:45:17] Planner Smith: that it seems like it works for all of us and we have a saturday meeting and uh uh hopefully we can

[1:45:24] Planner Smith: get some real response from your community about some pretty major changes that you're

[1:45:29] Planner Smith: bringing forward and then we'll be on the pathway at least to kind of being showing our due diligence

[1:45:35] Planner Smith: at least in terms of doing everything we can to connect with the community before you bring them

[1:45:41] Planner Smith: forward yep

[1:45:42] Voice 8: so that would be a nurse uh

[1:45:46] Planner Smith: let's just schedule the date and then we'll figure out

[1:45:48] Planner Smith: yeah but probably what time yeah with our ferries and stuff david that makes the most sense probably

[1:45:54] Planner Smith: 12 to 12 to 4 or 12 to 3 or maybe

[1:45:59] Voice 3: do an

[1:46:01] Planner Smith: open house the first hour i think works well with

[1:46:04] Planner Smith: like some of the changes on posters so people just have some time to talk and review and then

[1:46:11] Planner Smith: actually jump into a presentation type meeting yeah

[1:46:14] Voice 8: so do you need a motion for

[1:46:17] Voice 8: that are you just gonna

[1:46:18] Planner Smith: yeah I think we could pass the motion that's in the

[1:46:20] Planner Smith: staff report but maybe just add May 2nd is the date I'm

[1:46:29] Voice 12: if you could I can't for

[1:46:32] Voice 12: whatever reason get into web dev right now I have the for I have the first

[1:46:39] Voice 12: agenda but I can't get into that that second read it

[1:46:43] Voice 12: that could be great that

[1:46:47] Planner Smith: the North Pender Island local trust committee direct staff to schedule a

[1:46:51] Planner Smith: special community information for the housing access and affordability project

[1:46:56] Planner Smith: to be held Saturday May 2nd 2026 and to advertise the meeting in the Pender

[1:47:02] Planner Smith: post so

[1:47:04] Voice 8: moved by trustee Campbell I'll say in that any further discussion

[1:47:08] Voice 8: all in favor that carries um is there anything more on that um that you need planter smith

[1:47:18] Voice 8: a

[1:47:19] Planner Smith: second motion if you want directing staff to uh amend the secondary suite requirement to remove

[1:47:27] Planner Smith: the 40 percent uh requirement could be direction

[1:47:32] Voice 8: you could give yeah okay so i'll trust at least

[1:47:38] Voice 8: has got that motion which has been moved by trustee campbell all right so i'll second that

[1:47:44] Voice 8: um any further discussion if not call the question all in favor that carries did you get that lisa

[1:47:56] Voice 7: the north pender island local trust committee directs staff to amend the secondary

[1:48:00] Voice 7: suite requirement to remove the 40 percent requirement yeah

[1:48:05] Planner Smith: why don't you just reference

[1:48:06] Planner Smith: to amend subsection 3.10 bracket three

[1:48:16] Planner Smith: to remove the 40% requirement of floor area.

[1:48:28] Voice 3: About that, thanks.

[1:48:29] Voice 3: All right, thank

[1:48:30] Voice 8: you very much Planner Smith.

[1:48:32] Voice 3: Yeah, thank you.

[1:48:33] Voice 8: All right, so now we're moving down to section 17.1

[1:48:37] Voice 8: page 245 of the agenda,

[1:48:40] Voice 8: which is page 95 of the alternate agenda,

[1:48:44] Voice 8: agenda um active in future projects um any issues or concerns there anything you want to highlight

[1:48:52] Voice 8: planner smith say

[1:48:54] Planner Smith: that there will uh be holding the public hearing for raptor nests at the april

[1:49:00] Planner Smith: 10th uh meeting would be the plan now for that makes

[1:49:07] Voice 8: sense uh all right um then moving down

[1:49:11] Voice 8: We have applications report on page 248.

[1:49:16] Voice 8: I think that's all pretty straightforward.

[1:49:17] Voice 8: I think, I guess we almost dealt with most of those things

[1:49:20] Voice 8: in our deliberations today for the highlights.

[1:49:23] Planner Smith: One thing I would add is that Sarah Miles has submitted an application

[1:49:28] Planner Smith: for rezoning for industrial use on the lower portion of her lot.

[1:49:32] Planner Smith: I haven't had a chance to actually review the application yet,

[1:49:36] Planner Smith: but that will be coming forward in the preliminary report probably in April.

[1:49:41] Planner Smith: All right, excellent.

[1:49:45] Voice 8: So we have a trustee local expense report for information,

[1:49:51] Voice 8: adopted policies for information.

[1:49:55] Voice 8: We've already dealt with section 18,

[1:49:58] Voice 8: the short-term rental accommodation.

[1:50:01] Voice 8: So we have upcoming meeting of next regular meeting scheduled

[1:50:05] Voice 8: for March 27th.

[1:50:07] Voice 8: Is that correct?

[1:50:11] Planner Smith: Correct.

[1:50:11] Planner Smith: Correct, and you would need to pass a motion here

[1:50:14] Planner Smith: to move it to April 10th.

[1:50:15] Planner Smith: Exactly, so I just

[1:50:16] Voice 8: wanted just to confirm

[1:50:17] Voice 8: what that date should.

[1:50:19] Voice 6: Yeah.

[1:50:20] Voice 8: So we need a motion to move the meeting

[1:50:25] Voice 8: from March 27th to April the 10th.

[1:50:29] Voice 12: That the North Pender Island Local Trust Committee

[1:50:35] Voice 12: move general meeting from March 27th

[1:50:39] Voice 12: to April the 10th, 2026.

[1:50:41] Voice 12: six that

[1:50:42] Voice 8: should do it all right i'll second that motion call the question all in favor that carries

[1:50:50] Voice 8: um and then we move on we have a town hall if we have any attendees that wish to um

[1:50:55] Voice 8: address the local trust oh we have uh lisa go ahead is

[1:51:00] Voice 7: that april 10th meeting to be held

[1:51:02] Voice 7: in person or electronically in

[1:51:05] Voice 8: person yeah thank

[1:51:07] Voice 7: you all

[1:51:10] Voice 8: righty so town hall um if any

[1:51:13] Voice 8: members of the public want to address local trust committee at the end of the meeting

[1:51:17] Voice 8: we'll put your hand up and uh we will uh address your concerns otherwise we're going to be a journey

[1:51:27] Voice 8: so i'm sorry but yeah we're we're turning this part going to into a closed meeting so um all

[1:51:34] Voice 8: right seeing them um we will we will move now to the closed meeting aaron you don't have that in

[1:51:40] Voice 8: front of you uh

[1:51:42] Voice 12: if we take a uh like a two minute break yeah i

[1:51:48] Voice 12: can probably um starlink won't allow

[1:51:52] Voice 12: me into the network yeah

[1:51:56] Voice 6: so

[1:51:57] Voice 12: i can try to reconfigure things um and get it open on the

[1:52:02] Voice 12: computer

[1:52:03] Voice 8: i think brad can probably just scroll through the pages um if he can if he can bring

[1:52:09] Voice 8: them up share his screen um so i can read the motion out um okay and then yeah i think i think

[1:52:19] Voice 8: we can because it's two fairly simple items so i'll move to

[1:52:24] Voice 8: be closed to the public in accordance

[1:52:25] Voice 8: with the community charter part four decision division three section 91 a and f um a personal

[1:52:33] Voice 8: information about identifiable individual who owns or is being considered for a position as

[1:52:37] Voice 8: as an officer, employee or agent of the municipality

[1:52:40] Voice 8: or another position appointed by the municipality.

[1:52:42] Voice 8: F, law enforcement, if the council considers the closer

[1:52:46] Voice 8: could reasonably expected to harm the conduct

[1:52:49] Voice 8: of investigation under or enforcement of an enactment

[1:52:53] Voice 8: and that the recorder and staff attend the meeting.

[1:52:59] Voice 8: So with that, we will close the meeting down

[1:53:03] Voice 8: and go in Cameron.

North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 1 of 10 
 
North Pender Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 30, 2026 
Electronic Meeting and a physical location to view the livestream of 
the meeting: 
Islands Trust Victoria Office 
200-1627 Fort Street 
Victoria BC V8R 1H8 
 
 
Members Present: David Maude, Chair 
 Aaron Campbell, Local Trustee 
 
Members Regrets: 
 
Deb Morrison, Local Trustee 
  
Staff Present: Brad Smith, Island Planner 
 Bruce Belcher, Planner 2 
Warren Dingman, Bylaw Compliance & Enforcement Manager  
 Lisa Millard, Meeting Administrator/Recorder  
  
Others Present: There were 4 members of the public present. 
 
1. CALL TO ORDER 
Chair Maude called the meeting to order at 10:01 a.m. and read a statement sent from 
Trustee Morrison regarding her absence from the meeting. 
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Maude acknowledged that the meeting was being held in territory of the Coast Salish 
First Nations. 
3. RISE AND REPORT - In-Camera Meeting of November 21, 2025 
The report was provided at item 21.3. 
4. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
5. TRUSTEE REPORT 
Trustee Campbell reported attendance at recent Regional Planning Committee and Trust 
Council meetings and noted receipt of multiple inquires from residents regarding rezoning 
possibilities related to tiny homes and other housing options. 
ADOPTED 

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 2 of 10 
6. CHAIR'S REPORT 
Chair Maude reported that budget discussions will continue during an upcoming 
Committee of the Whole meeting prior to advancing further recommendations to Trust 
Council. 
7. ELECTORAL AREA DIRECTOR'S REPORT - None 
8. TOWN HALL AND QUESTIONS 
A member of the public indicated they live in close proximity to three short-term vacation 
rentals on Schooner Way and they are in support of each of the Temporary Use Permit 
applications related to the rentals.  
A member of the public spoke in support of the issuance of a Temporary Use Permit for a 
short-term vacation rental operating at 1603 Schooner Way and noted they have not had 
any issues or concerns with the operation that is located above the speaker’s property.  
9. COMMUNITY INFORMATION MEETING - None 
10. PUBLIC HEARING - None 
11. MINUTES 
11.1 Local Trust Committee Minutes Dated November 21, 2025 (for Adoption) 
By general consent the North Pender Island Local Trust committee meeting 
minutes of November 21, 2025 were adopted. 
11.2 Section 26 Resolutions-without-meeting Report Dated Jan 2025  
Received for information. 
11.3 Advisory Planning Commission Minutes Dated November 10, 2025, November 
28, 2025 and Draft January 16, 2026  (for Receipt) 
Received for information. 
12. BUSINESS ARISING FROM THE MINUTES 
12.1 Follow-up Action List Dated Jan 2026 
Received for information.  
13. DELEGATIONS - None 
14. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
14.1 Capital Regional District re Regional Canada Goose Working Group 
Trustee Campbell expressed interest in participation in the working group and will 
respond directly to the Capital Regional District. 
The agenda was reordered and item 18.1 was heard following item 14. 

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 3 of 10 
18. NEW BUSINESS 
18.1 Short Term Rental Accommodation – Principal Residence Opt-In – Briefing 
Island Planner Smith summarized the briefing and highlighted the following: 
• The Local Trust Committee was in attendance during a presentation provided at 
Trust Council regarding provincial regulations and how they might affect the 
island communities 
• If the Local Trust Committee opted in to the provincial regulation Temporary Use 
Permits for short-term vacation rentals would be eliminated and the principal 
residency requirement would come into affect 
• The Local Trust Committee has a standing resolution to not approve any new 
short-term vacation rentals 
• The Advisory Planning Commission recommended to not opt-in to the provincial 
regulations but phase out existing Temporary Use Permits 
 
Discussion ensued and the following comments were noted: 
• Following the presentation received at Trust Council and discussions with bylaw 
compliance and enforcement staff it was determined that opting in to the 
provincial regulations would not alleviate bylaw enforcement staff workload 
when dealing with non-compliant short-term rentals 
• There is concern that opting in would negate Temporary Use Permits that are in 
effect 
• The Temporary Use Permit is a better tool for Local Trust Committees to 
navigate short-term rental applications 
• Some of the houses used for vacation rentals are not suited for rental stock or 
workforce housing 
• In order to approve Temporary Use Permit applications that are coming forward 
from long-term operators it is necessary to rescind the standing resolution 
 
NP-2026-001 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee rescind Standing 
Resolution No. 2025026 with regard to short-term vacation rentals. 
CARRIED 
15. APPLICATIONS AND REFERRALS 
15.1 Mayne Island Local Trust Committee Referral for Proposed Bylaw No. 200 (for 
Response) 
NP-2026-002 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee respond to the Mayne 
Island Local Trust Committee that interests are unaffected by draft Bylaw 
No. 200. 
CARRIED 
  

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 4 of 10 
15.2 NP-PL-TUP-2025-0430 (O’Malley) – Staff Report 
Planner Belcher summarized the staff report and highlighted the following: 
• A Temporary Use Permit renewal can be issued for up to 3 years but no changes 
to the permit can be made 
• The permit allows up to 90 rental days per year and up to 11 guests and both of 
the permissions are above the Official Community Plan guidelines 
• The applicants have received letters of support from adjacent neighbours as 
well as feedback that  parking has occurred off site 
 
The applicant was in attendance and noted they have complied with all licensing 
requirements since the operation commenced, they only rent to families,  and they 
screen bookings in advance. 
 
A Trustee noted the location has off street parking and asked the applicant to 
ensure compliance and indicated the operation is an established short-term 
vacation rental operating in good faith. 
 
NP-2026-003 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee approve issuance of 
renewal Temporary Use Permit PL-TUP-2025-0430 for a period of three (3) 
years. 
CARRIED 
15.3 NP-PL-TUP-2025-0511 (Hepburn) – Staff Report 
Planner Belcher summarized the staff report and highlighted the following: 
• The application seeks a new Temporary Use Permit for a short-term vacation 
rental that has been authorized to operate through 4 different permits since 
2018 
• The application maintains the same general conditions as previous 
• There has been a raptor nest identified in the area and this can be included in 
the permit as a condition requiring the operator to identify the raptor nest 
development permit area and let renters know of any conditions related to the 
site 
• There have been no complaints received related to the rental operation 
• It was noted that the applicant was in attendance 
 
The Local Trust Committee had no questions for the Planner and discussed the 
options related to including a guideline to identify the raptor nest development 
permit area. 
 
NP-2026-004 
It was MOVED and SECONDED 
that North Pender Local Trust Committee request staff add a condition to 
Temporary Use Permit PL-TUP-2025-0511 that requires communication 
about the location of the raptor nest development permit to guests.  
CARRIED 

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 5 of 10 
 
NP-2026-005 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee approve issuance of 
Temporary Use Permit PL-TUP-2025-0511 for a period of three (3) years as 
amended 
CARRIED 
15.4 NP-PL-DVP-2025-0489 (McDonald) – Staff Report 
Planner Belcher summarized the staff report and highlighted the following: 
• The application seeks a Development Variance Permit to allow a secondary 
suite to be over the 40% maximum percentage of the total floor area of the main 
total building which comprises the main floor 
• The property is zoned to permit a secondary suite 
• The suite will comprise the second floor of the building 
 
Discussion ensued and it was clarified that the bylaw allows a secondary suite to be 
40% maximum of the total floor area of the building as the province initially set 40% 
as the maximum requirement when secondary suite rules were established; 
however, the province has since rescinded the maximum and the Local Trust 
Committee could consider doing the same as part of their current project. 
 
NP-2026-006 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee approve issuance of PL-
DVP-2025-0489. 
CARRIED 
15.5 NP-PL-DP-2025-0483 (MacLean) - Staff Report 
Planner Belcher summarized the staff report and highlighted the following: 
• The application seeks a Development Permit to enable the construction of a 
house, float, and a ramp that is within the Development Permit Area 
• A streamside protection enhancement area was established by the registered 
professional biologist hired by the applicant which established a 15-metre 
boundary from the natural boundary of Magic Lake 
• No construction aside from the float ramp will be located within the 15-metre 
area 
• The draft Development Permit establishes conditions for the protection of trees, 
vegetation, nesting birds, and aquatic areas as well as construction 
management, sediment and erosion control, stormwater management, and 
environmental monitoring 
 
The applicant was in attendance and spoke to the application. 
 
  Discussion ensued and the following comments and clarifications were noted: 
• The construction is 1-metre outside of the protected area which appears tight 

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 6 of 10 
• The building will be constructed over the existing footprint, construction 
protection will be installed, and the only thing that comes close to the protected 
area is the edge of the deck which is cantilevered over its footing 
• The zoning does permit the dock as the property boundary extends into the lake 
and a crown lease tenure is not required 
• The lot lines were in place before the flooding of the lake occurred which 
created a unique situation of private land extending into the lake 
 
NP-2026-007 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee approve issuance of 
Development Permit PL-DP-2025-0483. 
CARRIED 
15.6 NP-PL-DP-2025-0499 (Kerfoot) – Staff Report 
Planner Belcher summarized the staff report and highlighted the following: 
• The application seeks a Development Permit for the construction of two new 
900 square foot commercial tourist rental cottages and an 83.6 metre squared 
parking lot as part of the Tides Cottages commercial vacation rental business 
• A 6.1 interior lot line variance is being sought to locate the cottages closer to an 
adjacent property that the applicant owns in order to lower the visual impact on 
a neighbouring property 
• The existing screening between adjacent parcels is adequate and the new 
cottages would not be visible from the road 
 
A Trustee noted the property is already zoned to allow more than the number of 
units under consideration and the applicant has spoken to neighbours and taken 
into consideration their concerns through the setback variance request. 
 
NP-2026-008 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee approve issuance of 
Development Permit PL-DP-2025-0499. 
CARRIED 
15.7 NP-RZ-2024.1 (Grimmer) – Staff Report 
Island Planner Smith provided an update on the status of the application and noted 
the following: 
• A monitoring well is being installed on the property 
• A septic report has been submitted 
• The finalized site plan showing the proposed location of all structures and the 
area of use remains outstanding with an outline provided in the interim 
• An environmental assessment report remains outstanding 
 
The applicant was in attendance and noted they anticipate submitting the remaining 
reports by the end of March. 
 

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 7 of 10 
The Local Trust Committee had no questions for the Planner or applicant. 
 
NP-2026-009 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee receives draft Bylaw No. 
236, cited as ”North Pender Island Official Community Plan Bylaw No. 171, 
2007, Amendment No. 1, 2024”, and directs staff to initiate bylaw referrals, 
subject to submission of an updated site plan from the applicant with 
accurate proposed area of use map boundaries to include in the draft 
bylaw. 
CARRIED 
 
NP-2026-010 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee receives draft Bylaw No. 
237, cited as ”North Pender Island Land Use Bylaw No. 224, 2022, 
Amendment No. 1, 2024”, and directs staff to initiate bylaw referrals, 
subject to submission of an updated site plan from the applicant with 
accurate proposed area of use map boundaries to include in the draft 
bylaw. 
CARRIED 
15.8 NP-PL-RZ-2024-0110 (Bigham) – Staff Report 
Island Planner Smith provided an update on the application and the following 
comments were noted: 
• The applicant is working on a storm water management plan 
• The engineer has provided a stormwater management design for the buildings 
and structures that are being proposed that meets provincial building code 
standards and has been further asked to assess overall water movement across 
the site to determine if there is any risk of contaminants leaving the site and 
entering surface water systems, and if so to develop a mitigation approach 
• The footprint on the road might be addressed through a more efficient way of 
operating within the site that would allow for less traffic and activity of the 
business on the road 
• The site is located in an area of active industrial use 
 
  Discussion ensued and the following comments and clarifications were noted: 
• The number of uses that occur on the property seems to be higher than the uses 
listed 
• The Planner indicated the zoning is for general and industrial use and the 
contractor yard use is quite broad  
• Restricted uses include autobody repair, indoor storage, storage of motor 
vehicles, recreational vehicles, and boats and trailers, storage and handling of 
goods and materials such as motor vehicle parts which could be included uses 
in a general industrial zone 
 
  

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 8 of 10 
NP-2026-0011 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee receives draft Bylaw No. 
242, cited as ”North Pender Island Land Use Bylaw No. 224, 2022, 
Amendment No. 2, 2025”, and directs staff to initiate bylaw referrals. 
CARRIED 
16. LOCAL TRUST COMMITTEE PROJECTS 
16.1 Housing Access and Affordability Project – Staff Report 
Island Planner Smith summarized the staff report and highlighted the following: 
• The report provides update on the Housing Action Plan and staff are working on 
draft amending bylaws based on recommendations made at the last Local Trust 
Committee meeting 
• The Advisory Planning Commission is reviewing the build-out analysis and 
suitable land analysis mapping and their recommendations will come to the 
Local Trust Committee at the next meeting 
• Draft bylaws will also come forward for discussion at the next meeting which 
will be followed by a Community Information Meeting 
 
Discussion ensued and Saturday May 2 was identified as a date for a potential date 
to hold a Community Information Meeting starting at 12:00 p.m. with a location to 
be determined. 
NP-2026-012 
It was MOVED and SECONDED, 
that North Pender Island Local Trust Committee direct staff to schedule a 
special Community Information Meeting for the Housing Access and 
Affordability project to be held Saturday May 2, 2026 and to advertise the 
meeting in the Pender Post . 
CARRIED 
 
NP-2026-013 
It was MOVED and SECONDED, 
that North Pender Local Trust Committee request staff amend subsection 
3.10(3) to remove the 40% requirement of floor area. 
CARRIED 
17. REPORTS 
17.1 Work Program Report 
17.1.1 Active Projects Report Dated Jan 2026 
Received for information. 
17.1.2 Future Projects Report Dated Jan 2026 
Received for information. 
  

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 9 of 10 
17.2 Applications Report Dated Jan 2026 
Received for information. 
17.3 Trustee and Local Expense Report Dated Nov 2025 
Received for information. 
17.4 Adopted Policies and Standing Resolutions 
Received for information. 
17.5 Local Trust Committee Webpage - None 
17.6 Islands Trust Conservancy Report – None 
The agenda was reordered and item 18 was heard following item 14. 
19. UPCOMING MEETINGS 
19.1 Next Regular Meeting Scheduled for March 27, 2026 at the St. Peter's Anglican 
Church Hall, Pender Island 
NP-2026-014 
It was MOVED and SECONDED, 
that North Pender Local Trust Committee request staff to change the March 
27, 2026 meeting date to April 10, 2026 to be held in-person. 
CARRIED 
20. TOWN HALL  
There were no comments from members of the public. 
21. CLOSED MEETING (Distributed Under Separate Cover) 
21.1 Motion to Close Meeting 
NP-2026-015 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s. 90(1)(a)(f): 
(a) personal information about an identifiable individual who holds 
or is being considered for a position as an officer, employee or agent 
of the municipality or another position appointed by the 
municipality;  
(f) law enforcement, if the council considers that disclosure could 
reasonably be expected to harm the conduct of an investigation 
under or enforcement of an enactment; 
AND that the recorder and staff attend the meeting. 
CARRIED 
 
The meeting was recessed at 11:54 a.m. 
  

 
North Pender Island Local Trust Committee 
Regular Meeting 
January 30, 2026 ADOPTED Page 10 of 10 
21.2 Recall to Order 
The meeting was recalled to order at 12:34 p.m. 
21.3 Rise and Report 
Chair Maude rose and reported adoption of the November 21, 2025 in-camera 
meeting minutes and the appointment of Peter Pare, Joyce Thayer, Ken Rempel, 
Theresa Barker, Michael Dine, and Jay Gilbert to the North Pender Island Special 
Advisory Planning Commission, commencing immediately for a term ending March 
1, 2027 
 
22. ADJOURNMENT 
By general consent the meeting was adjourned at 12:35 p.m. 
 
 
 
_________________________ 
David Maude, Chair 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder