Hornby Island Local Trust Committee regular meeting, February 4, 2026

[0:00:00] Voice 13: live stream. All right, Chair.

[0:00:07] Voice 10: All right. Well, good morning. I'd like to call this regular

[0:00:12] Voice 10: meeting of the Executive Committee to order. I begin with acknowledging with respect and humility

[0:00:17] Voice 10: that the lands and the water of the Trust Area have been home to Indigenous people since time

[0:00:21] Voice 10: immemorial. Their deep connection to these islands continues to this day, and we honor

[0:00:27] Voice 10: their enduring presence, constitutional rights, and responsibilities. As we do our work within

[0:00:32] Voice 10: this committee, we must do so with open minds and hearts to fulfill the Trust Council's commitment

[0:00:37] Voice 10: to reconciliation and to establishing and maintaining meaningful, respectful relationships

[0:00:41] Voice 10: between Indigenous and non-Indigenous peoples. I'm Laura Patrick, elected on Salt Spring and the

[0:00:47] Voice 10: Chair of Trust Council and the Chair of this Executive Committee. I'm joined today by Vice

[0:00:52] Voice 10: Chair Maude, elected on Main Island, Vice Chair Peterson, elected on Liskete Island, and Vice

[0:00:58] Voice 10: Vice Chair Toby Elliott, elected on Gabriela Island.

[0:01:04] Voice 10: And I'm going to turn it over to our CAO, Ruben Broney, to introduce the staff that are joining us today.

[0:01:10] Voice 4: Thank you, Chair. Pleasure to be joining you this morning from the territory of the Lekwungen peoples here in Victoria.

[0:01:17] Voice 4: Joining us on the staff side, in addition to myself, Director of Legislative Information Services, David Marler,

[0:01:23] Voice 4: Director of Trust Area Services, Claire Freider, Director of Planning Services, Stefan Cermak,

[0:01:29] Voice 4: I believe Director of Financial Employee Services, Julia Maltz will be joining us a little later

[0:01:34] Voice 4: this morning, and our Executive Coordinator, Alexandra Trifonidis. Thank you.

[0:01:41] Voice 10: Thank you very much. Vice Chairs, we have an agenda before us. Are there any additions or

[0:01:47] Voice 10: corrections to it? Vice Chair Peterson?

[0:01:51] Voice 2: Yeah, I wondered if we could have a short

[0:01:53] Voice 2: um little just discussion on um uh training opportunities i know trustee elliott had

[0:02:01] Voice 2: uh had some stuff and i had a thought or two too but uh doesn't need to be long um training

[0:02:09] Voice 2: opportunities

[0:02:10] Voice 10: for trustees or for executive or so would

[0:02:14] Voice 2: that go to new business then i think we

[0:02:16] Voice 2: can just we can just go general because i think some of them are applicable both ends

[0:02:22] Voice 10: so under

[0:02:23] Voice 10: under 11.1, the new business.

[0:02:36] Voice 10: Okay, Vice Chair Maud, you had earlier requested

[0:02:39] Voice 10: a in-camera meeting, is that still?

[0:02:41] Voice 8: That's made the agenda, yes.

[0:02:43] Voice 10: Okay, so that we have that, I'm sorry,

[0:02:45] Voice 10: thank you for pointing that out.

[0:02:47] Voice 10: Wanted to make sure we did have it.

[0:02:49] Voice 10: Yes, we did, thank you.

[0:02:51] Voice 10: Any other, oh, go ahead.

[0:02:53] Voice 8: I was just questioning if Vice Chair Elliot's question

[0:02:58] Voice 8: had got onto the agenda.

[0:03:03] Voice 10: Vice Chair Elliot?

[0:03:05] Voice 11: me what was my question

[0:03:07] Voice 8: that was local testimony's um uh standing resolution

[0:03:12] Voice 8: on

[0:03:15] Voice 11: reconciliation oh um okay sorry we did have a brief exchange about that and didn't make it

[0:03:26] Voice 11: onto the agenda um does it need to be yeah perhaps yeah if we could add that as uh reconciliation

[0:03:34] Voice 11: Reconciliation Standing Resolutions, maybe?

[0:03:37] Voice 11: Put that, just

[0:03:39] Voice 10: stick that into the right, that would be under Trust Area Services.

[0:03:44] Voice 10: Would that be appropriate?

[0:03:48] Voice 11: Oh, it's LTC Business.

[0:03:50] Voice 11: It's, it's, that's the problem.

[0:03:52] Voice 11: It's sort of planning, but it is Trust Area Services.

[0:03:56] Voice 11: You're right.

[0:03:57] Voice 10: Yeah, let's, we can stick it as a 10222, if that makes, okay.

[0:04:10] Voice 10: Okay, any other additions or changes to the agenda?

[0:04:16] Voice 10: If not, can we approve that through general consent

[0:04:21] Voice 10: as amended?

[0:04:21] Voice 10: Thank you very much.

[0:04:24] Voice 10: So there are some context notes here that are important

[0:04:29] Voice 10: that we will need to pay attention to at those items

[0:04:33] Voice 10: later in the agenda package.

[0:04:38] Voice 10: We had to rise and report from our last meeting

[0:04:41] Voice 10: that at the January 14th in-camera meeting,

[0:04:44] Voice 10: the executive committee adopted the December 2

[0:04:46] Voice 10: and the December 17th in-camera meeting minutes.

[0:04:52] Voice 10: That brings us to the minutes of the January 14th

[0:04:56] Voice 10: regular meeting on page six of the agenda package.

[0:04:59] Voice 10: Are there any additions or changes to these minutes?

[0:05:02] Voice 10: Vice-Chairman.

[0:05:03] Voice 8: Thank you, Chair.

[0:05:04] Voice 8: Once again, I'll point to page seven of 5.1.

[0:05:09] Voice 8: um it's uh at the bottom of of uh it says staff will provide a report to an upcoming meeting

[0:05:15] Voice 8: and explain the rationale um i know there's no report in this agenda but also note there's

[0:05:21] Voice 8: nothing in the follow-up action list on that so just wanted to make sure this isn't getting dropped

[0:05:31] Voice 10: i'll go ahead uh see everyone thank

[0:05:33] Voice 4: you chair yeah it it hasn't been dropped it's on director

[0:05:36] Voice 4: marler's to-do list just wasn't able to pull it together for this meeting but we will aim to get

[0:05:40] Voice 4: it for you for your next meeting yeah

[0:05:42] Voice 8: i just wanted to make sure it was on the follow-up

[0:05:44] Voice 8: action list so it is on everything thank you thank

[0:05:47] Voice 10: you any other uh comments or corrections for the

[0:05:53] Voice 10: minutes if not can we approve the minutes of the january 14th 2026 meeting through general consent

[0:06:00] Voice 10: thank you so this brings us to the follow-up action list beginning on page 13 of the agenda

[0:06:05] Voice 10: package and i'm going to turn this over to ceo brony to walk us through this list uh thank you

[0:06:11] Voice 4: chair um the one follow-up action list item uh attached to to my section there is this one

[0:06:17] Voice 4: it's the outstanding piece from the continuous learning plan for trust council regarding

[0:06:22] Voice 4: structured decision making and given other priorities we just haven't been able to find

[0:06:26] Voice 4: yet identify yet a vendor who could deliver that for us before the end of this fiscal

[0:06:32] Voice 4: i'll give consideration to given also that the proposed trust council budget for the new fiscal

[0:06:40] Voice 4: school will be primarily focused on orientation for the incoming council giving consideration

[0:06:46] Voice 4: whether or not to bring forward a decision for you at your next meeting to defer this item and

[0:06:52] Voice 4: the other outstanding item is engagement best practices and maybe defer those for consideration

[0:06:58] Voice 4: for the new council's continuous learning plan and how that might dovetail with their orientation

[0:07:03] Voice 4: so that's the status of that one um just one

[0:07:07] Voice 10: other question from vice chair peterson

[0:07:12] Voice 2: but uh i just want to support what the cao said when i've been looking at this recently how far

[0:07:18] Voice 2: we are into the term um i think this if we're going to resource this this should be uh directed

[0:07:24] Voice 2: to the new term appreciate

[0:07:25] Voice 4: that thank you all right carry on um and just one other point of

[0:07:30] Voice 4: of a just by way of an update for executive committee bowen island municipality has extended

[0:07:36] Voice 4: a request to staff to attend an upcoming meeting of theirs to speak to the draft budget for next

[0:07:42] Voice 4: fiscal and so director mobs and i are scheduled to attend their council meeting on february the 23rd

[0:07:50] Voice 4: which will come after of course the committee of the whole where you'll be considering the budget

[0:07:54] Voice 4: there so we'll be we're making arrangements to attend that meeting and hence provide them with

[0:07:59] Voice 4: an update on the budget and they have some questions around the the rationale for the

[0:08:02] Voice 4: current projected increase which you know is quite significant for Bowen although I anticipate with

[0:08:09] Voice 4: further updates and as we start to work through the forecasting the most recent forecasting

[0:08:14] Voice 4: we'll be able to provide them with an update there that may be helpful

[0:08:19] Voice 4: so unless there's any further questions for me we can walk through the rest of the follow-up

[0:08:24] Voice 4: Actionist.

[0:08:25] Voice 10: Looks like. Carry on. Thank you. Over to

[0:08:28] Voice 4: Director Marder then. Thank you.

[0:08:31] Voice 6: Hey, thank you.

[0:08:34] Voice 6: Yeah, it starts on page 13.

[0:08:40] Voice 6: There's not much to add to what is

[0:08:42] Voice 6: in this report. In bold, I've just indicated

[0:08:46] Voice 6: some of the updates for each of these.

[0:08:51] Voice 6: Item 2, that one

[0:08:54] Voice 6: is some of that work is being done by

[0:08:58] Voice 6: Governance Committee in respect of amendments to

[0:09:02] Voice 6: policies. So for example, Secretariat Services as well

[0:09:06] Voice 6: as Grants in Aid. So this will probably be covered by

[0:09:10] Voice 6: that work and I'll double check that before updating this

[0:09:14] Voice 6: further. Item 3 at the bottom, we hope to get

[0:09:19] Voice 6: something before the March Trust Council for you on that one. And on the

[0:09:23] Voice 6: The next page, the two items at the top there are being worked on by the Governance Committee.

[0:09:31] Voice 6: So we've been pulling it through there.

[0:09:34] Voice 6: And then item six, we expect to go to June Trust Council.

[0:09:39] Voice 6: So if there's any questions, I'll try and ask them.

[0:09:43] Voice 6: Thank you.

[0:09:45] Voice 10: Looks like you're off the hook.

[0:09:48] Thank you.

[0:09:50] Voice 10: Thank you.

[0:09:52] Voice 4: Thank you.

[0:09:53] Voice 4: you. That brings us then to Director Cermak in Planning Services.

[0:09:58] Voice 9: Good morning, everybody. I

[0:10:00] Voice 9: think this is pretty self-evident. I have apologized for the delay in that item number

[0:10:05] Voice 9: two getting out. It's now being circulated. The short-term rental accommodation, I recognize the

[0:10:10] Voice 9: impact of the delay. So again, my apologies for that. Sometimes the easiest things are the easiest

[0:10:16] Voice 9: things to drop. And then that's pretty much it for the update. Well, no, I should give you an

[0:10:22] Voice 9: update on number one um with assistance of director marler and freighter um a team has

[0:10:26] Voice 9: together working through some of the minutiae details about the referral processes and stuff

[0:10:31] Voice 9: like that so um there's sort of internal movements of parts of the work plan and stuff like that so

[0:10:38] Voice 9: that is uh inching forward all

[0:10:42] Voice 11: right go ahead vice chair elliott thank you chair on that item

[0:10:47] Voice 11: And when can we expect a report to Trust Council?

[0:10:51] Voice 11: Good question.

[0:10:55] Voice 9: Not sure.

[0:10:56] Voice 9: Trying to target this Trust Council, that's the goal.

[0:11:00] Voice 9: But, you know, the other priorities have been sort of just a bit overwhelming to get a solid plan to use.

[0:11:06] Voice 9: So we're trying to get it to this Trust Council, but it's a tough time turnaround.

[0:11:12] Voice 9: I mean, without a doubt, we could make the next one, but trying to get it to this one.

[0:11:16] Voice 9: But if by-law enforcement wasn't just so darn tricky,

[0:11:20] Voice 9: I think I would have had it.

[0:11:21] Voice 9: But anyways.

[0:11:25] Voice 10: Thank you.

[0:11:26] Voice 10: Any other questions?

[0:11:27] Voice 10: All right, carry on.

[0:11:30] Voice 4: I don't think Director Mobs has joined us yet.

[0:11:35] Voice 4: I have.

[0:11:36] Voice 4: Oh, you are?

[0:11:37] Voice 3: Well,

[0:11:37] Voice 4: there you go then.

[0:11:38] Voice 4: Over to you, Director Mobs, for your two fuel items

[0:11:40] Voice 4: and any other updates.

[0:11:43] Voice 3: Wonderful.

[0:11:44] Voice 3: Yes, I'm here.

[0:11:44] Voice 3: I am audio only, so probably looking in the background

[0:11:47] Voice 3: on some of your visuals.

[0:11:49] Voice 3: But I am here.

[0:11:50] Voice 3: There's two items on my follow-up action list.

[0:11:52] Voice 3: The first one relates to the drafting of an honorary policy for Indigenous elders.

[0:11:56] Voice 3: There hasn't been a lot of progress on this one.

[0:11:57] Voice 3: It's been on my to-do list for a long time, but unfortunately, a lot of the work in my

[0:12:02] Voice 3: world has deadlines.

[0:12:03] Voice 3: And so I will acknowledge we've made some progress in this area in terms of looking

[0:12:10] Voice 3: at how an honorary policy will be in compliance with CRA guidelines around the giving of

[0:12:18] Voice 3: honorary.

[0:12:19] Voice 3: So there's been some progress made there, but the rest of the policy still needs some

[0:12:22] Voice 3: review.

[0:12:24] Voice 3: A second item relates to enhanced mental health benefits for trustees. There's a request to send the existing request for decision to the March Trust Council. I've never been so grateful for follow-up action lists, as I'll acknowledge that that had completely dropped off my radar, and I happened to pick it up when we were doing the follow-up action list, so we'll make sure that that's finally in March, and we'll make sure that it's updated for any new information.

[0:12:48] Voice 3: If there's no questions on follow-up action, I'll just give a very brief summary of what's going on in my role.

[0:12:55] Voice 10: Yep, go ahead.

[0:12:57] Voice 3: No questions?

[0:12:59] Voice 3: So it's a pretty typical time of year for me in terms of being quite budget focused.

[0:13:04] Voice 3: So we are finalizing the next version of the budget and getting that off to Committee of the

[0:13:09] Voice 3: Whole. We also have related to the budget the two bylaws that we're prepping for Trust Council,

[0:13:15] Voice 3: so the five-year financial plan bylaw and the revenue anticipation bylaw. As the CEO noted,

[0:13:20] Voice 3: him and I are also headed to a Bowen Island Council meeting in the near future to help

[0:13:26] Voice 3: I explained some of the increases and rationale for the Bowen Island levy that we are seeing this

[0:13:31] Voice 3: year. I've also started some audit planning with our auditors. We have an audit committee meeting

[0:13:35] Voice 3: on February 18th before the Committee of the Whole, so there's some work happening there.

[0:13:39] Voice 3: And of course we've got our quarter three actuals and quarter three forecasts that we're prepping

[0:13:43] Voice 3: as well. And that forecast, as the CAO mentioned, I think is going to be quite integral in our next

[0:13:47] Voice 3: version of the budget, as of course forecasted results for this year will impact what's

[0:13:52] Voice 3: available for us to look to for next year. That's it for me. I can take any questions on that front.

[0:14:04] Voice 10: Looks like thank you and no questions are popping up.

[0:14:08] Voice 4: And last but certainly never least, Director Frater and Trust Area Services.

[0:14:14] Voice 14: Good morning, Executive Committee. Not a lot of updates for me that haven't already been mentioned

[0:14:19] Voice 14: for those items I'm co-named on, but I can note that the budget communications have been posted

[0:14:25] Voice 14: to the website and speaking notes circulated so I'm looking forward to any feedback on those

[0:14:31] Voice 14: other than that I'm happy to take questions all

[0:14:38] Voice 10: right looks like no questions all right

[0:14:49] Voice 10: vice chairs any other questions I think we're on just to the one last section

[0:14:56] Voice 4: apologies sure yeah that would be the um that uh director fader can speak to those as well

[0:15:01] Voice 4: I don't believe our senior indigenous relations advisor is is here with us to provide an update

[0:15:07] Voice 4: date on the uh those items on the fuel um

[0:15:12] Voice 10: certainly just one moment yeah page 20 yep um

[0:15:20] Voice 14: no particular updates and progress to note at this meeting for any of those items um looking

[0:15:25] Voice 14: forward to the standing resolution conversation today i can just let you know our intent is to

[0:15:29] Voice 14: incorporate that work into the next reconciliation action plan um in terms of a project to revise

[0:15:35] Voice 14: them and look at different options and we are having the professional development workshops

[0:15:40] Voice 14: workshops um coming up in next few weeks here yeah thank

[0:15:46] Voice 10: you all right thank you any questions

[0:15:50] Voice 10: looks like no other questions in the follow-up action list uh from vice chairs

[0:15:55] Voice 10: go ahead um director freighter

[0:15:57] Voice 14: i'll note i do see joe elliott in the meeting if there's anything

[0:16:00] Voice 14: further you'd like to add apologies yeah sorry um

[0:16:07] Voice 10: go ahead joe oh

[0:16:11] Voice 1: sorry i don't have any additions

[0:16:12] Voice 1: uh thanks yeah

[0:16:13] Voice 10: all right well thank you for being here uh vice chair peterson yeah

[0:16:20] Voice 7: thank you chair

[0:16:20] Voice 7: um just on item oh yeah item number one around the bolinas when chelsea i'm just wondering um

[0:16:31] Voice 7: if that is uh like i believe that's um no no this is one of the

[0:16:39] Voice 2: the nations um directly

[0:16:43] Voice 2: associated there i'm just wondering if there's consideration of communication around that um

[0:16:49] Voice 2: with uh looking towards uh re-establishing that relationship with them i i can um

[0:17:00] Voice 1: i i know there's

[0:17:02] Voice 1: a letter going out from um uh patrick uh chair chair patrick uh and it's uh an invitation and

[0:17:10] Voice 1: acknowledging that they they just gone through election um so acknowledging the newly elected

[0:17:14] Voice 1: chief and council um i think they have two new members that are appointed to council

[0:17:19] Voice 1: and looking at it's an opportunity to build continue building relationship and

[0:17:22] Voice 1: and provide an opportunity maybe to be invited

[0:17:28] Voice 1: to one of their meetings and just to give an update more

[0:17:30] Voice 1: and to see where they're at with further agreements

[0:17:34] Voice 1: with the Island Trust.

[0:17:37] Voice 10: Thank you.

[0:17:39] Voice 1: Yeah, I just raise

[0:17:40] Voice 2: it just because that letter,

[0:17:44] Voice 2: I had forgotten this item on our list

[0:17:47] Voice 2: and it just got tweaked by memory

[0:17:49] Voice 2: that that should be part of those conversations

[0:17:52] Voice 2: when we have it, when we have them.

[0:17:55] Voice 2: that's all all

[0:17:58] Voice 10: right thank you if there's no further questions on follow-up action list

[0:18:01] Voice 10: we're going to proceed on to the next item which is the uh local trust committee chair updates and

[0:18:07] Voice 10: reports on meetings that have occurred since our last meeting in january 14th so i will start with

[0:18:13] Voice 10: i guess i'll start with you uh vice chair peterson thank

[0:18:21] Voice 7: you chair um so let's see um i attended the

[0:18:28] Voice 7: january 22nd session um on the bc ferries current situation with um ceo jimenez um it was good i saw

[0:18:39] Voice 7: that the

[0:18:40] Voice 2: um twos uh crd directors um were in attendance uh mr brent and mr holman also uh

[0:18:48] Voice 2: director craig um from the uh nanaimo regional district there and uh i'm pleased to say that

[0:18:56] Voice 2: But I got an opportunity to ask a question about service on my island related to letters that I'd sent back in October.

[0:19:05] Voice 2: And lo and behold, the very next day, I got a letter back from the ministry and from BC Ferries the following day.

[0:19:13] Voice 2: So those opportunities sometimes bear fruit.

[0:19:20] Voice 2: January 23rd, Hornby Local Trust Committee met in a marathon session.

[0:19:28] Voice 2: We submitted a referral response for the trust policy statement, and there's a long discussion on changes to the short-term vacation rental regulation, community information meeting on bylaws 176 and 177, which is that's the heart of the short-term vacation rental changes.

[0:19:53] Voice 2: I finally adjourned the meeting at 6 30 p.m. because there was no way we were going to get

[0:20:00] Voice 2: through all of it in that day and of course staff and other people have lives so we have

[0:20:05] Voice 2: scheduled a special meeting for March 3rd to consider consideration likely going to public

[0:20:12] Voice 2: hearing on March 20th so we have Galliano and Salt Spring coming up next week Galliano will be

[0:20:22] Voice 2: considering um uh the bylaws um for the f1 forest lots so i think we're on the verge of

[0:20:30] Voice 2: some exciting news uh there and um and just note the salt spring um agenda has not uh

[0:20:40] Voice 2: not been delivered in full yet but uh hopefully we're going to see it today or tomorrow

[0:20:45] Voice 2: all

[0:20:47] Voice 10: right thank you um vice chair elliot thank

[0:20:55] Voice 11: you there um well exciting news to report from

[0:21:00] Voice 11: main island uh on january 26th we essentially wrapped up and gave um second and third readings

[0:21:08] Voice 11: to propose bylaws 196 and 197 which relate to the housing options project we had a CIM

[0:21:19] Voice 11: community information meeting and then held a public hearing there was I think most of the

[0:21:28] Voice 11: residents who attended were sort of representatives of the water districts and their concern

[0:21:33] Voice 11: And most of the discussion centered around the cistern regulations and requirements, questions about adding density if the water districts are already struggling with limiting water use.

[0:21:50] Voice 11: So we did make some small amendments to the bylaws to specifically excluding areas serviced by water improvement districts and CRD water services, which the flex housing zoning already did, but just to make it extra explicit.

[0:22:06] Voice 11: So yeah, it was a really good meeting.

[0:22:08] Voice 11: We also considered and gave direction to draft bylaws for a rezoning of the BC Ferries Terminal.

[0:22:18] Voice 11: there's um erosion of the shoreline bank so a specific site specific zone would permit

[0:22:25] Voice 11: shoreline stabilization structures uh so um members of or the representatives of bc ferries

[0:22:32] Voice 11: were there to answer questions but there were none and so we moved that ahead uh thetis

[0:22:38] Voice 11: island we met yesterday and it was a it was a bit of it was a challenging meeting

[0:22:46] Voice 11: mainly because we and I take responsibility for this had not scheduled we should have

[0:22:56] Voice 11: rescheduled this meeting for before the end of the consultation on the policy statement

[0:23:01] Voice 11: so this was a day after public consultation had closed and we held a community information

[0:23:09] Voice 11: meeting on the policy statement, which had originally been intended to be held November

[0:23:16] Voice 11: 4th. But that was, of course, cancelled due to the BCGEU strike. And so nobody picked this up.

[0:23:26] Voice 11: It wasn't anyone's fault in particular, human error. And so there were many residents who

[0:23:32] Voice 11: attended the electronic meeting, and they spoke in appreciation for Policy Advisor

[0:23:37] Voice 11: or yeoman's presentation they really learned a lot but many were very disappointed that the meeting

[0:23:44] Voice 11: was scheduled after the window for the survey had closed so that was difficult to navigate

[0:23:51] Voice 11: there's also a lot of questions about one particular enforcement file which manager

[0:23:57] Voice 11: dingman was present and answered a number of questions on that and folks were appreciative

[0:24:03] Voice 11: so thank you to staff for um appearing in the meeting and managing i think everybody is we're

[0:24:11] Voice 11: continuing to learn all the time a residence how file enforcement is handled what's an investigation

[0:24:17] Voice 11: and um what the local trust committee can weigh in or not and we did consider and gave a response

[0:24:24] Voice 11: to the policy statement by law 183 uh proved it with one condition um that there'd be an ongoing

[0:24:32] Voice 11: plan for incremental changes to improve the policy statement going forward trustee hunter opposed

[0:24:38] Voice 11: and wanted his vote recorded and we also moved ahead with a minor project to prepare targeted

[0:24:49] Voice 11: bylaw amendments to the land use bylaw relating to rainwater harvesting collection for new

[0:24:57] Voice 11: new residences, and some increased setbacks, some regulations on setbacks for fences to the natural

[0:25:03] Voice 11: boundary of the sea. I think that's it for my LTCs. We just, we have South Pender coming up

[0:25:12] Voice 11: next Friday, not this week. And so that will be the time that we'll get, the LTC will give its

[0:25:20] Voice 11: referral response. So that is coming in, of course, after the deadline, but staff are well aware of

[0:25:26] Voice 11: that that's all to report and liskiti is coming up as well i think we've just seen a draft budget

[0:25:35] Voice 11: come out for that that's going to be electronic draft

[0:25:37] Voice 10: agenda thank

[0:25:39] Voice 11: you yes i'm a little sick

[0:25:42] Voice 11: today so i'm definitely not not my the words are not there no thank you

[0:25:48] Voice 10: all right moving on

[0:25:51] Voice 10: vice chair mod thank

[0:25:53] Voice 8: you chair um had two meetings last week saturn and north pender

[0:25:56] Voice 8: Under Saturna, primarily circled around the policy statement referral.

[0:26:07] Voice 8: Unfortunately, Senior Policy Advisor Yeomans was not able to attend because he was fairly ill.

[0:26:14] Voice 8: So Director Frater very kindly stepped in at the last minute and sort of helped guide the process.

[0:26:21] Voice 8: Somebody optimistically put it on the agenda as being a half-hour discussion.

[0:26:25] Voice 8: and I believe we went well into three hours on that one.

[0:26:30] Voice 8: It was a fairly long discussion.

[0:26:35] Voice 8: The most attended meeting I've had on Saturna

[0:26:39] Voice 8: had been over 30 people in attendance.

[0:26:43] Voice 8: There were lots of opinions,

[0:26:46] Voice 8: not a lot of positive opinions, I might add,

[0:26:51] Voice 8: which caused a little bit of concern.

[0:26:53] Voice 8: there was post-meeting hindsight,

[0:26:58] Voice 8: there was some verbiage there that came from

[0:27:01] Voice 8: certainly one of the presenters

[0:27:04] Voice 8: that staff felt was inappropriate.

[0:27:08] Voice 8: In the moment, I did not catch it

[0:27:12] Voice 8: because I didn't feel that,

[0:27:13] Voice 8: I thought the statement was more in a generalistic form

[0:27:19] Voice 8: than it was directed directly at staff,

[0:27:22] Voice 8: But anyhow, I offer apologies to staff if something inappropriately slipped by, but that's Saturna, and sometimes things happen on that island.

[0:27:33] Voice 8: The other primary thing was there was community information meeting about potential preservation of some wetlands, which involves the Conservancy with covenants and such.

[0:27:46] Voice 8: so the proponent basically wanted to sort of get a feel of the community and it was a sort of it

[0:27:56] Voice 8: was very very blurry because what was the the proponent had several possible scenarios and

[0:28:05] Voice 8: the mapping wasn't exactly crystal clear so we kind of went around the circles on a few things

[0:28:12] Voice 8: but again it was just a community information meeting there was no application before the ltc

[0:28:17] Voice 8: was more for the for the applicant to sort of gauge some feedback and he certainly did get a

[0:28:23] Voice 8: lot of feedback i i think that there's a wide ranging interest in the preservations of these

[0:28:28] Voice 8: this unique feature on the island but the form and function is the question that because um

[0:28:35] Voice 8: The landowner, I believe, is more interested in preserving it, whereas the community seems

[0:28:43] Voice 8: to have quite a bit of interest in actually preserving it and having community access

[0:28:47] Voice 8: to those properties.

[0:28:50] Voice 8: I think from the conservancy standpoint, I think their opinion is going to be that the

[0:28:57] Voice 8: lands are supposed to be preserved, not necessarily made into parks, especially sensitive ecosystems

[0:29:03] Voice 8: such as wetlands.

[0:29:04] Voice 8: So it'll be interesting to see where that application comes forward.

[0:29:07] Voice 8: It's a lot of community interest, and hopefully something does happen,

[0:29:13] Voice 8: because right now, if the property's not logged, it'll just be disastrous for the community.

[0:29:20] Voice 8: So that's the turn.

[0:29:22] Voice 8: The North Pender, two primary things going forward there.

[0:29:27] Voice 8: One, there are a couple of STPRs, TUPs, up for renewal.

[0:29:33] Voice 8: both were approved

[0:29:34] Voice 8: and

[0:29:37] Voice 8: we had a bit of a discussion

[0:29:39] Voice 8: on the opt-in, opt-out

[0:29:42] Voice 8: memo that was provided

[0:29:43] Voice 8: by Director Cermak

[0:29:45] Voice 8: unfortunately

[0:29:47] Voice 8: Trustee Morrison was not in attendance

[0:29:50] Voice 8: and

[0:29:50] Voice 8: basically felt it was sort of inappropriate

[0:29:53] Voice 8: to sort of start making

[0:29:55] Voice 8: serious

[0:29:57] Voice 8: considerations to that

[0:29:58] Voice 8: So

[0:30:00] Voice 8: We're going to bring it back, perhaps, to the March meeting, which is, to me, too late for this year.

[0:30:06] Voice 8: But anyhow, hopefully, Trustee Morrison will be able to attend, and we can have a full consideration of that question,

[0:30:14] Voice 8: because short-term vacation rentals seem to really have divided the community on North Pender.

[0:30:22] Voice 8: Some want to see a total ban.

[0:30:24] Voice 8: Some have an interest in having the province do it.

[0:30:29] Voice 8: we'll just see where that

[0:30:31] Voice 8: lands and it will be interesting and the other

[0:30:33] Voice 8: there are two

[0:30:34] Voice 8: related or unrelated but

[0:30:36] Voice 8: parallel

[0:30:38] Voice 8: industrial

[0:30:40] Voice 8: rezoning applications

[0:30:43] Voice 8: one is fairly

[0:30:44] Voice 8: well advanced so staff were given

[0:30:47] Voice 8: direction to proceed

[0:30:49] Voice 8: with the final preparations

[0:30:51] Voice 8: of the bylaw to bring them back

[0:30:53] Voice 8: the other one

[0:30:54] Voice 8: is a little bit farther behind

[0:30:57] Voice 8: hopefully going to be something happening probably not going to go through this term

[0:31:02] Voice 8: but I think the application has been in place now I think for 12 years it's been it's been quite a

[0:31:08] Voice 8: long process but unfortunately there's been some family issues with death in the family and such

[0:31:16] Voice 8: so it's kind of dragged it out sort of by circumstances not by anybody's fault either

[0:31:21] Voice 8: either staff or the applicant is sometimes things just take time.

[0:31:27] Voice 8: And this is one of those things.

[0:31:29] Voice 8: And hopefully it will get done in a fairly straightforward manner because

[0:31:36] Voice 8: both operations have been on their properties for a considerable amount of

[0:31:41] Voice 8: time. And, and I think most of the community is somewhat comfortable with

[0:31:46] Voice 8: them, but we'll see where those land. Otherwise,

[0:31:49] Voice 8: I think that's about it for me. Thank you.

[0:31:52] Voice 10: Thank you very much.

[0:31:55] Voice 10: I had, before last was the Gabriola regular meeting.

[0:32:05] Voice 10: There, I'd really like to thank, point out to CAO Broney,

[0:32:10] Voice 10: to thank the staff from the Northern Office and the trustees of Gabriola.

[0:32:16] Voice 10: I think we're working well together as a group in managing the meeting

[0:32:22] Voice 10: and particularly the public input at a time

[0:32:24] Voice 10: when there's quite heightened interest in the community.

[0:32:28] Voice 10: And having that team function well together,

[0:32:33] Voice 10: I think is helping us as a whole move through this

[0:32:37] Voice 10: and to support the community

[0:32:39] Voice 10: and end up with as respectful as possible conversations.

[0:32:44] Voice 10: I think there's some lessons learned.

[0:32:45] Voice 10: I think we've learned some lessons

[0:32:47] Voice 10: that when we want to be very transparent

[0:32:51] Voice 10: parent and open with all the information that we have, we also have to make sure that the

[0:32:54] Voice 10: information is understandable and accompanied by materials to explain what it means. And in

[0:33:01] Voice 10: particular, there's a map that was on Gabriela that was used for the imagining growth workshop

[0:33:06] Voice 10: they had before Christmas. And without that accompanying information, it has sort of taken

[0:33:16] Voice 10: on a story of its own. So it's an important lesson. And as we go forward, also to on her

[0:33:24] Voice 10: own accord, Elder Geraldine Manson had reached out to address the local, the community and the

[0:33:32] Voice 10: public conversations. So we're grateful to have her open our meeting. And I think it really helped

[0:33:39] Voice 10: uh set the meeting off and in such a good way she has such uh yeah she really shared uh uh deep

[0:33:47] Voice 10: words of advice on uh working together and moving forward uh with the community so it was very

[0:33:54] Voice 10: grateful uh gabriel is moving with their uh they have their ocp land use bylaw project that they're

[0:34:01] Voice 10: they're going ahead with and working toward a draft OCP that they hope to get to first

[0:34:11] Voice 10: reading on at some point this term.

[0:34:15] Voice 10: They did have, Gabriel had a special meeting this week, and that is to, it was for community

[0:34:23] Voice 10: information meeting for two bylaws related to the co-op facility who's rezoning for a

[0:34:30] Voice 10: propane facility. So those bylaws are moving forward to a public hearing at our next meeting

[0:34:36] Voice 10: there. Gambier was very focused on their project and to really made some

[0:34:46] Voice 10: clearer scoping on what could be achieved this term in relationship to the OCP project that

[0:34:54] Voice 10: they're doing. I think just both for the Gambier and Gabriel, it was a good reminder that we once

[0:35:01] Voice 10: had on our staff reports some kind of you are here timelines on these bigger projects, and

[0:35:08] Voice 10: those have disappeared and really need to come back. Every staff report that goes out into our

[0:35:14] Voice 10: public is public communication of where we are in these projects, and especially OCP projects that

[0:35:22] Voice 10: have long long periods of development or they could have multiple periods of also public

[0:35:29] Voice 10: engagement so having those those you are here timelines on our staff reports i think would go

[0:35:37] Voice 10: would really help demonstrate that this meeting is not the final word

[0:35:42] Voice 10: we are still at the very beginning of a very long process um that's my comments for those

[0:35:49] Voice 10: Are there any other reports? Otherwise, we'll move on to the Island Trust Conservancy Liaison Report. Vice Chair Elliott.

[0:35:59] Voice 10: Thank

[0:36:01] Voice 11: you, Chair. So the Conservancy Board has met twice. We had a meeting January 20th, a regularly scheduled meeting, an election of Chair and Vice-Chair.

[0:36:16] Voice 11: Both Chair Govro and Vice Chair Tanner were acclaimed, so they serve in one-year terms, so we have to do that every year.

[0:36:30] Voice 11: um we approved a section 11 conservation agreement between islands trust conservancy

[0:36:38] Voice 11: and environment and climate change canada uh reviewed and spent most of the meeting discussing

[0:36:44] Voice 11: the five-year plan project charter for um that which is the significant piece of work

[0:36:52] Voice 11: coming up in the next year. And policy advisor Merrick presented a logic model for the First

[0:37:04] Voice 11: Nations engagement process, which is a really, it was a really helpful way to understand the process

[0:37:12] Voice 11: of what will determine success in terms of engaging and developing the plan with the nations

[0:37:26] Voice 11: that we are going to be consulting with. So I encourage people to look at that January 20th

[0:37:32] Voice 11: meeting, that logic model. I think it would be very helpful and maybe useful in some of our other

[0:37:38] Voice 11: processes we also received the 2025 NAPTEP covenant monitoring report and we could not

[0:37:48] Voice 11: conclude two items of business the budget review request of trust council and review the policy

[0:37:55] Voice 11: statement we didn't get fully through that so we had a special meeting January 30th to consider

[0:38:01] Voice 11: are those two items. Staff recommended a few conditions or changes on the proposed policy

[0:38:12] Voice 11: statement draft, and the board added several other conditions after much debate, so we were able to

[0:38:18] Voice 11: return a referral response. With the budget discussion, staff were able to bring forward a few

[0:38:27] Voice 11: proposals to reduce the proposed budget request um we ended up debating them one at a time

[0:38:35] Voice 11: and i believe director frederick correct me if i'm wrong that the

[0:38:39] Voice 11: the delaying the start date of the proposed indigenous relations advisor position

[0:38:43] Voice 11: um which would have provided a small reduction did not pass so that's um i don't think the

[0:38:51] Voice 11: the board approved that, but the three others, which would be, which would save about $26,000

[0:39:00] Voice 11: did advance. So we should see some small reductions in ITC's budget request.

[0:39:08] Voice 11: And I think that's it for the Conservancy. Thank you.

[0:39:13] Voice 11: Thank you very much. Any questions for Ms. Joliot?

[0:39:18] Voice 10: Not seeing any, we're going to move on to bylaws for approval and consideration.

[0:39:21] Voice 10: consideration. We have three. The first one is item 7.1, Gambier Island Local Trust Committee

[0:39:28] Voice 10: proposed bylaw for repeal of meeting procedure bylaw. I think we can save your time there,

[0:39:34] Voice 10: Director Cermak. I think we've all seen these before. This is my local trust committee I chair,

[0:39:40] Voice 10: but I'm going to turn to Vice Chair Peterson for the motion. I

[0:39:49] Voice 2: move that the Island Trust

[0:39:50] Voice 2: Executive Committee approve Gambier Island Local Trust Committee bylaw number 161,

[0:39:55] Voice 2: cited as Gambier Island Local Trust Committee Meeting Procedures By-law

[0:39:59] Voice 2: Repeal By-law No. 161-2025

[0:40:03] Voice 2: in accordance with Section 27 of the Islands Trust Act.

[0:40:08] Voice 10: Is there a second to this?

[0:40:10] Voice 10: Seconded by Vice-Chair Maude.

[0:40:11] Voice 10: Any discussion?

[0:40:13] Voice 10: Call the vote.

[0:40:14] Voice 10: All those in favor, raise your hands.

[0:40:16] Voice 10: And that carries.

[0:40:18] Voice 10: We're going to move on to the next item, 7.2,

[0:40:21] Voice 10: which is the Liskety Island Local Trust Committee

[0:40:24] Voice 10: proposed bylaw number 106 the public notification bylaw request for decision again i think we've

[0:40:31] Voice 10: been familiar with seeing these coming along so i'm going to turn to the chair of the liskiti

[0:40:37] Voice 10: vice chair elliott i

[0:40:39] Voice 11: move that the island trust executive committee approve liskiti island local

[0:40:43] Voice 11: trust committee bylaw number 106 cited as liskiti island local trust committee public notification

[0:40:49] Voice 11: bylaw number 106 2025 in accordance with section 27 of the islands trust act was

[0:40:56] Voice 10: there a second

[0:40:57] Voice 10: seconded by vice chair peterson any discussion call the vote all those in favor raise your hands

[0:41:04] Voice 10: and that too carries all right we're on to the next item 7.3 which is thetis island local trust

[0:41:11] Voice 10: committee proposed bylaw number 116 repeal of meeting procedure bylaws request for decision

[0:41:15] Voice 10: again over to you vice chair elliott thank

[0:41:18] Voice 11: you i move that the islands trust executive committee

[0:41:21] Voice 11: approve thetis island local trust committee bylaw number 116 cited as thetis island local trust

[0:41:27] Voice 11: committee meeting procedures repeal bylaw number 116 2025 in accordance with section 27 of the

[0:41:34] Voice 11: islands trust act is

[0:41:36] Voice 10: there a second second by vice chair mod any discussion all the vote all

[0:41:42] Voice 10: All those in favor, raise your hands.

[0:41:46] Voice 10: That too carries.

[0:41:48] Voice 10: I'm sorry.

[0:41:49] Voice 10: Sometimes I have to go slower.

[0:41:51] Voice 10: All right.

[0:41:51] Voice 10: Well, thank you, Vice Chairs.

[0:41:53] Voice 10: And that'll bring us on to the Trust Council meeting preparation.

[0:42:01] Voice 10: We have item 8.1.1, which is the draft March Trust Council quarterly meeting three-day schedule on page 42.

[0:42:10] Voice 10: to uh is that going to be you say oh brony or uh

[0:42:15] Voice 4: sure thank you chair um fairly straightforward

[0:42:19] Voice 4: it may look like a lighter three-day schedule at this point but there'll be obviously some fairly

[0:42:26] Voice 4: substantive items the key items we anticipate um occupying the majority of the time will be

[0:42:32] Voice 4: under trust area services we'll have an update on the policy statement um then we have the budget

[0:42:38] Voice 4: uh what and hopefully the final review and approval of the budget and then on the planning

[0:42:43] Voice 4: services side we have uh pending the uh upcoming rpc meeting we have hopefully uh final endorse

[0:42:51] Voice 4: approval of the bylaw updates to the bylaw policy and the implementation plan for that so

[0:42:58] Voice 4: should be a pretty uh robust discussion on those three items

[0:43:03] Voice 10: all right vice chairs any comments or questions about the early version of the i guess it's not

[0:43:10] Voice 10: that early it's almost march any comments of concern oh looks like uh so far so good i guess

[0:43:27] Voice 10: when we get all the materials for the next one will be the real layout of making sure we've got

[0:43:31] Voice 10: the right chunks of time for these conversations and how to manage these conversations so yes

[0:43:37] Voice 10: so think of that next time you see this which won't be very far from now okay um then we'll

[0:43:45] Voice 10: keep moving on um we have under trust area services item 841 allocation of first nations

[0:43:53] Voice 10: engagement grant request for decision on page 43 i'll

[0:43:57] Voice 14: take this one chair go

[0:43:59] Voice 10: ahead um this one's

[0:44:01] Voice 14: being provided to you to review prior to providing to trust council um this is to sort of get

[0:44:07] Voice 14: everyone's buy-in about how we might allocate out the rest of the funds remaining in the grant

[0:44:11] Voice 14: provided by the province, the $150,000, to the various initiatives underway at the Trust on

[0:44:18] Voice 14: various projects. So we're looking for your feedback to see if this sort of squares with

[0:44:22] Voice 14: your understanding of the projects it's going to and to just confirm it's ready to move on

[0:44:29] Voice 14: to Trust Council. So Director Cermak is also available for any questions you might have as

[0:44:33] Voice 14: they relate to the ltc projects vice

[0:44:39] Voice 10: chairs any questions go ahead vice chair peterson

[0:44:42] Voice 10: yeah

[0:44:45] Voice 2: just on the ltc projects um i'm sure there's a great explanation but i'm just noticing for

[0:44:52] Voice 2: example uh um little skitty ltc has an ocp project coming there's um you know proposed to some fairly

[0:45:04] Voice 2: robust funding for First Nations engagement in the in the proposal but I'm not seeing it here

[0:45:10] Voice 2: so the question I guess is just that if there's projects LTC projects that aren't captured in

[0:45:16] Voice 2: this chart there's no cause for concern about that funding correct?

[0:45:26] Voice 14: I can start with that

[0:45:28] Voice 14: certainly not it's just allocating out the money amongst the projects that the regional planning

[0:45:33] Voice 14: managers had suggested would be appropriate to some you know to have support but if the if there's

[0:45:38] Voice 14: a project that's proceeding that isn't supported by grant funding then it will simply be funded by

[0:45:43] Voice 14: taxation uh

[0:45:49] Voice 10: vice chair elliott i think i wonder oh sorry

[0:45:54] Voice 10: uh director cermak did you i apologize

[0:45:56] Voice 10: did you want to respond to that question well

[0:45:58] Voice 9: i just wanted to confirm sorry i was busy opening

[0:46:00] Voice 9: up uh business cases and the like the um indeed the taxation does have it in the business case to

[0:46:06] Voice 9: cover the First Nations engagement costs via taxes. So what we're proposing here,

[0:46:12] Voice 9: if it's not captured in the grant, then it will come from what the original business case proposed.

[0:46:22] Voice 10: All right. So, okay, go ahead, Vice-Chair Elliott.

[0:46:26] Voice 11: Yeah, I wonder if there could be a little bit of explanation of sort of the equity of distribution

[0:46:33] Voice 11: of these funds um you know if questions come up why is the hornby major project you know

[0:46:42] Voice 11: receiving 37 000 but liskiti's project which arguably started you know a while ago before the

[0:46:53] Voice 11: re re rejigging of regional planning teams um is not receiving grant funding for the

[0:47:01] Voice 11: First Nations engagement, perhaps there needs to be some explanation of how, you know,

[0:47:09] Voice 11: the rationale for why grants were allocated the way they were. I think questions are going to come

[0:47:20] Voice 11: up. That's all. I would love to. Yeah, I would. I

[0:47:28] Voice 14: think it's Director Cermak on the local trust

[0:47:30] Voice 14: committee side that said i think the impact to trust council is inconsequential i'll just add

[0:47:35] Voice 14: that right it's yeah but i'll turn to director cermak to see what the logic was uh

[0:47:41] Voice 9: thank you i

[0:47:42] Voice 9: think that would be my starting point saying that you know the grant money is is replacing money

[0:47:48] Voice 9: that was assigned per the business cases which were to be covered in taxes so that would result

[0:47:55] Voice 9: in sort of surplus at the end of the year that we can carry forward to the following year maybe

[0:47:59] Voice 9: Sorry, I'm sure Director Freighter is screaming, or not Freighter, Mobs is screaming at my wording of that.

[0:48:06] Voice 9: And I think when, you know, the RPMs and the project managers were getting together to assess these questions, we were conscious of the timelines of the grant monies, and we're trying to assign it to those areas that we're advancing in a timely manner currently.

[0:48:22] Voice 9: So I think it was just mainly that, is competing timelines.

[0:48:25] Voice 9: lines okay

[0:48:32] Voice 10: i know i have one question i know we have a number of protocol agreements that we are

[0:48:35] Voice 10: actually working toward um they're being funded differently yes

[0:48:44] Voice 14: generally we're able to look to

[0:48:45] Voice 14: the ubcm community to community grants for those so it was deemed that we're better to look to that

[0:48:51] Voice 14: funding source to support that work and then um allocate this funding as you see here all right

[0:48:57] Voice 14: thank you vice

[0:48:58] Voice 10: chair peterson um

[0:49:01] Voice 2: yeah to vice chair uh elliott's point um i think that i mean

[0:49:08] Voice 2: what i what i heard is is is there consideration of getting a slightly more robust um uh sort of

[0:49:16] Voice 2: explanation or backgrounder on how the how this funding is allocated and i think in relation to

[0:49:22] Voice 2: the maybe in

[0:49:23] Voice 2: relation to all of it but certainly into the ltc funds um the director just gave a

[0:49:27] Voice 2: bit of a of an explanation but can we um can we expect or should we direct a slightly a little

[0:49:37] Voice 2: bit more explanation into that process so that we don't have to go through uh you know these

[0:49:44] Voice 2: questions at trust council if it's well explained in the in the background or um

[0:49:51] Voice 14: certainly we can

[0:49:52] Voice 14: take that feedback and make some changes to the briefing and bring it back on your next agenda

[0:49:55] Voice 14: by

[0:49:58] Voice 13: charlie yeah

[0:49:59] Voice 11: and so part of my concern is because you know this is a public agenda and

[0:50:05] Voice 11: it will have a higher profile if going to trust council um members of the public who don't

[0:50:11] Voice 11: understand you know necessarily how how funding is allocated and perhaps don't even appreciate

[0:50:21] Voice 11: the federation-wide model that one certain LTC is not being taxed for its project. It's

[0:50:31] Voice 11: federation-wide. And so the replacement or the proposed allocation of a grant is not alleviating

[0:50:40] Voice 11: one LTC at the expense of another. I think it's just the perception that, well, this grant went

[0:50:46] Voice 11: towards these four LTCs and therefore maybe the tax increase is lower for them for their projects

[0:50:52] Voice 11: why did they get that and not another ltc i think we could do some work on the financial

[0:50:57] Voice 11: implications policy and even organizational i don't know it just it it's it's going to be

[0:51:04] Voice 11: misunderstood so i think if we could have some more work done in just explaining um that grant

[0:51:11] Voice 11: funding does offset the overall tax levy for the whole trust area and it's not just targeting

[0:51:19] Voice 11: certain LTCs just because of the timeline. Thank you.

[0:51:25] Voice 10: I'm wondering if there's any advantage as

[0:51:27] Voice 10: we are required to provide an annual summary back to the ministry where we are spending

[0:51:37] Voice 10: additional funds, tax funds, as well as other grant sources for this primary work of protocol

[0:51:44] Voice 10: agreement engagement with First Nations. If it would be any benefit to us of having as part of

[0:51:50] Voice 10: that report back to the province a little more of a total expenditure as not because we're asking

[0:52:00] Voice 10: for more money at this point but we know eventually we will be wanting to develop a request to the

[0:52:05] Voice 10: province so I see Vice Chair Elliott has triggered a thought. Yes

[0:52:10] Voice 11: and this goes back to the reporting

[0:52:12] Voice 11: on how is our referral process changing how are our engagements with First Nations especially in

[0:52:20] Voice 11: the northern office improving as a result of this grant allocation so that we can provide these

[0:52:27] Voice 11: capacity funding agreements so that First Nations can engage early on this project work. That needs

[0:52:34] Voice 11: to come together. What is the evidence that things are improving in the trust area? And because we

[0:52:40] Voice 11: haven't had any of that reporting on the referral process and on the improvements, which I hear from

[0:52:45] Voice 11: you know planners and and rpms but that is not well known and we need to do a much better job

[0:52:52] Voice 11: of highlighting how that grant has actually facilitated and improved relationships and we

[0:52:59] Voice 11: are getting work done as a result so how can we pull this together so that there is a much

[0:53:06] Voice 11: more comprehensive um overview of of and thanks for the grant and yes we need to continue doing

[0:53:14] Voice 11: doing this work.

[0:53:18] Voice 10: I guess I could rephrase my question. This is a report that's intended to

[0:53:21] Voice 10: go to Trust Council. This is just the allocation of the provincial. Is this also the report that

[0:53:27] Voice 10: would be provided to the province?

[0:53:30] Voice 14: I can answer that. No, typically we provide a letter to the

[0:53:33] Voice 14: province that sort of includes sort of this table like this, but also just some general

[0:53:38] Voice 14: highlights, often similar to what's in the annual report, highlighting general work that's been

[0:53:44] Voice 14: undertaken to advance First Nation relations.

[0:53:47] Voice 10: Okay, so hearing the conversation that we're

[0:53:51] Voice 10: having here, and this is about allocation, but the reporting to the province, I think there's

[0:53:58] Voice 10: an opportunity to improve both our annual report and the report to the province in this matter.

[0:54:05] Voice 10: Is that something we would need a resolution for, or any suggestions from staff?

[0:54:13] Voice 14: I think I would turn to Director Cermak around the reporting around referral

[0:54:18] Voice 14: changes around engagement with nations and so on. And in terms of general reporting,

[0:54:24] Voice 14: I think we'll take on board that you'd like to hear more about what's happening,

[0:54:27] Voice 14: but I don't think we need a specific direction.

[0:54:32] Voice 10: Go ahead, Director Cermak.

[0:54:33] Voice 9: Through the Chair, I hear what you're saying in a clear correlation between the grant funding

[0:54:38] Voice 9: and the improvement in relationships.

[0:54:40] Voice 9: And as Vice Chair Elliott mentioned,

[0:54:43] Voice 9: a few specific examples in the north worth noting.

[0:54:48] Voice 9: We can certainly do all those things.

[0:54:50] Voice 9: I think that comes with reporting back to the province,

[0:54:53] Voice 9: but being a little bit clearer on the correlation

[0:54:56] Voice 9: that the ability to, I think what I'm hearing

[0:55:00] Voice 9: is the closer correlation of the amount of money

[0:55:04] Voice 9: we're able to do through grant through early engagement processes has led to better responses

[0:55:12] Voice 9: and feedback and it's just the evidence we sort of need to demonstrate that we need more funding

[0:55:17] Voice 9: going into the future and I think that's all understood but we need to put it into writing

[0:55:21] Voice 9: and we make it need to make it clear and that I can you know I don't think we need that direction

[0:55:27] Voice 9: to do that I think that's evident but certainly I'm hearing it clearly.

[0:55:33] Voice 10: Vice-Chair Litt did you

[0:55:34] Voice 10: Yeah,

[0:55:35] Voice 11: I think council needs this information as well. We've been hearing all along frustration from trustees who do not have projects that require this sort of early fulsome engagement or don't have that funding, especially in the south.

[0:55:50] Voice 11: so they do not understand how contributing capacity funds to a project is allowing us to do

[0:55:59] Voice 11: work that is required and in a much better quality council needs to understand this as well and

[0:56:05] Voice 11: that's why the reporting on the changes to the referral process is so important this is an

[0:56:10] Voice 11: opportunity for that yes we've been spending the money in this way but what is the bigger picture

[0:56:15] Voice 11: What is it resulting in? And especially as we go into budget conversations and we are asking for $100,000 in capacity funding, trust area residents are absolutely going to be interested. What is that going to contribute towards? Thank you.

[0:56:30] Voice 11: All

[0:56:33] Voice 10: right. Well, I guess your staff, you're hearing as we see these reports coming forward, you're going to have keener eyes looking at the draft materials. So with that, then I just need, I think, general consent that this report be forwarded to Trust Council.

[0:56:46] Voice 10: All right. So thank you. All right. The next item on the agenda is item 842, Islands Trust Property Tax Assessment Notice Insert Briefing on page 46. I think that's probably over to you again, Director Frater.

[0:57:10] Voice 14: Yes, thank you, Chair. This is just being brought to you for early feedback. So this is an annual item where we have the opportunity to include this mailing in the Rural Tax Notice that goes out to all property owners. And we're looking for your feedback as to the content and design. It will come back to you again in March for review, but prior to being sent out to the province at the end of March for inclusion. So we're just looking for early feedback, please.

[0:57:39] Voice 10: All right, Vice Chairs, go ahead, Vice Chair Peterson.

[0:57:43] Voice 2: Well, I was glad to note that the graphics are going to be updated,

[0:57:47] Voice 2: so I won't dwell on that piece.

[0:57:50] Voice 2: The piece I've really been hoping we could think about finding a way

[0:57:55] Voice 2: to incorporate is sort of like a how to read your tax bill.

[0:58:01] Voice 2: I know it's challenging because we have the multiple regional districts

[0:58:05] Voice 2: and the format is not necessarily uniform.

[0:58:10] Voice 2: don't know maybe that's an advocacy piece but but um what i encounter every year is um people get

[0:58:20] Voice 2: their tax bill and they look at it and they're like i can't believe island's trust is charging

[0:58:25] Voice 2: me this much but of course it's island's trust it's the regional district it's the province it's

[0:58:31] Voice 2: the hospital it's the school it's the policing and i just i just desperately wish we could find a way

[0:58:40] Voice 2: to make it easier for the residents and taxpayers

[0:58:44] Voice 2: to really just easily and quickly go,

[0:58:49] Voice 2: oh, okay, this piece is this piece

[0:58:51] Voice 2: and this piece is this piece.

[0:58:54] Voice 2: So I don't know if that's, I mean, honestly,

[0:58:58] Voice 2: I don't know how much it varies,

[0:59:01] Voice 2: the notice varies per regional district

[0:59:04] Voice 2: or how much the province influences,

[0:59:09] Voice 2: you know, the look of the final bills

[0:59:12] Voice 2: that taxpayers are receiving.

[0:59:14] Voice 2: But I just sure wish it was easier for people to,

[0:59:17] Voice 2: you know, at a glance go,

[0:59:19] Voice 2: this is this and this is this.

[0:59:22] Voice 2: And I'll stop.

[0:59:27] Voice 10: Any other comments?

[0:59:29] Voice 10: No, I have a few.

[0:59:32] Voice 10: All right, well, that I'll jump in with mine.

[0:59:34] Voice 10: I think some of the language in the top can be tightened up.

[0:59:38] Voice 10: I find we've got about three different ways

[0:59:41] Voice 10: in which we refer to our mandate.

[0:59:42] Voice 10: I think we should open under the Islands Trust

[0:59:44] Voice 10: at the top of what our mandate is

[0:59:46] Voice 10: and use the full language, which is in the governance piece, as to what the mandate is.

[0:59:53] Voice 10: And then it can just refer to the mandate in other places.

[0:59:56] Voice 10: So I think that gets you a lot more words back if we tighten that up.

[1:00:00] Voice 10: up. The land use planning, it only makes reference as all we do is maintain official community plans.

[1:00:07] Voice 10: I think we do a little more than that. So I think at the bottom of page 47 there it just says land

[1:00:13] Voice 10: use planning. So I think we either need to make that a little bit more robust and talk about land

[1:00:18] Voice 10: use bylaws, bylaw enforcement and other things that land use planning comprises of besides

[1:00:23] Voice 10: official community plans. And then we have this one section on the next page on 48 that we call

[1:00:29] Voice 10: land protection and but we open with under governance we talk about the trust conservancy

[1:00:35] Voice 10: so i think we should combine that into one paragraph about trust conservancy and what it

[1:00:40] Voice 10: does um rather than splitting it into two pieces because land protection is also a result of

[1:00:50] Voice 10: doing good land use planning too so i think it's just either have trust conservancy so i just think

[1:00:56] Voice 10: a a bit of eyes over and i'm happy to provide more of you know the kind of the sort of the comments

[1:01:03] Voice 10: i see where we have a lot of wording that i can can be improved better so that we could have a

[1:01:07] Voice 10: little more information in the right places and not repeat the same thing because it's a

[1:01:13] Voice 10: short document that needs to be get a lot across sure

[1:01:21] Voice 14: if i might comment we would be helpful if

[1:01:23] Voice 14: you could provide those comments to us specifically that would be great um in response to trustee

[1:01:29] Voice 14: Peterson's feedback. I think it might be too much and take up too much room to explain how to read

[1:01:35] Voice 14: your tax notice when the tax notice is in the same package. But I wonder if we could do a social

[1:01:41] Voice 14: media post around the time that it's landing in mailboxes, and perhaps communicate through that

[1:01:46] Voice 14: around how, you know, with a circle around the Here's Your Island's Trust portion, and some

[1:01:51] Voice 14: sample of other items that might be on there. Would something like that maybe address the concern?

[1:01:55] Voice 14: go ahead that

[1:01:57] Voice 2: would be great that would be

[1:01:59] Voice 2: sorry for jumping in before you recognize me here but

[1:02:02] Voice 2: that would just be great i think so that um so that local trustees can you know have something

[1:02:08] Voice 2: to help us an explainer um that's not leaving it you know just to the individual trustees to kind

[1:02:14] Voice 2: of come up with um yeah just some way for for you know residents and and landowners to go okay this

[1:02:22] Voice 2: This is, so if that could be a component,

[1:02:25] Voice 2: I would be hugely supportive.

[1:02:30] Voice 14: Noted, thank you.

[1:02:35] Voice 10: Any other comments?

[1:02:44] Voice 10: Will we see this again or is that, this is it?

[1:02:47] Voice 14: It will be coming back to you in a more final form

[1:02:49] Voice 14: once the budget's approved

[1:02:50] Voice 14: so that you can see it one last time before it's sent in.

[1:02:54] Voice 10: All right.

[1:02:56] Voice 10: So vice chairs, I guess if you have any specific comments,

[1:02:59] Voice 10: I'd say send them to Director Frater.

[1:03:00] Voice 10: and with that we'll move on to the next item then okay we're at legislative and information services

[1:03:11] Voice 10: item 851 is the updated trust council policy 2115 secretariat services request for decision on page

[1:03:20] Voice 10: 51 yeah

[1:03:23] Voice 6: go ahead

[1:03:24] Voice 10: please yeah

[1:03:26] Voice 6: thank you uh so yeah page 51 this is a request for decision

[1:03:31] Voice 6: from Governance Committee to Trust Council.

[1:03:34] Voice 6: So Governance Committee did take a look at this at its last meeting.

[1:03:38] Voice 6: This is to update the Secretariat Services policy.

[1:03:44] Voice 6: And as it says in the RFD there,

[1:03:47] Voice 6: it makes the link between the program and the legislation clearer,

[1:03:51] Voice 6: retains approval of funding with Trust Council,

[1:03:53] Voice 6: and establishes a method to accept applications,

[1:03:56] Voice 6: review and allocate the funds that's more manageable for staff.

[1:04:00] Voice 6: so there's not much more to add to that

[1:04:05] Voice 6: other than if council approves this

[1:04:07] Voice 6: in March it would replace the existing policy

[1:04:11] Voice 6: the new policy and the old policy are attached for information

[1:04:15] Voice 6: and it's also part of

[1:04:18] Voice 6: a list of policies that governance committee will be advancing

[1:04:25] Voice 6: to council as soon as they're available

[1:04:29] Voice 6: available. So this one is the first one. We're also working on grants funding and those will come at a later date, possibly for June Trust Council. Thanks.

[1:04:41] Voice 6: All

[1:04:45] Voice 10: right, Vice Chairs. Any questions about this? Go ahead, Vice Chair Elliott.

[1:04:52] Voice 10: I

[1:04:54] Voice 11: have a question on page 54, Secretariat Services Policy. Yeah. So item 5.2, this just caught my eye because how can we confirm that coordination groups invite and encourage Indigenous governing bodies involved in leadership in a manner that is consistent with the

[1:05:24] Voice 11: on the Trust Council's First Nations Engagement Principles Policy

[1:05:27] Voice 11: and Reconciliation Declaration.

[1:05:32] Voice 6: And if I may, through the chair,

[1:05:34] Voice 6: I'd invite Director Frader to comment on that.

[1:05:38] Voice 6: It's a little bit out of my league.

[1:05:40] Voice 6: Thank you.

[1:05:42] Voice 14: So this is really for Trust Council to adjudicate

[1:05:45] Voice 14: when it's considering allocating support,

[1:05:47] Voice 14: and that would be to understand the terms of reference of the group,

[1:05:51] Voice 14: understand how their leadership is coordinated,

[1:05:54] Voice 14: have the local trustees who are involved reporting

[1:05:56] Voice 14: in on you know the culture of the group and whether it's inclusive and has reached out to

[1:06:01] Voice 14: invite indigenous leadership in terms of participation but really it would be for

[1:06:06] Voice 14: trust council to assess for itself whether the group has satisfied that criteria any further

[1:06:18] Voice 10: questions if not can we agree through general consent to forward this on to trust council

[1:06:25] Voice 10: all right thank you trustees we've been an hour everyone's okay and keep moving forward

[1:06:33] Voice 10: Always wave down if we need a break.

[1:06:37] Voice 10: Okay, that applies to staff as well.

[1:06:41] Voice 10: Okay, going to keep going.

[1:06:42] Voice 10: We're at item 9.1.

[1:06:44] Voice 10: So this is going to get into the draft February 18th,

[1:06:48] Voice 10: Committee of the Whole Meeting Agenda, which was Agenda Package A.

[1:06:53] Voice 10: Who would like to introduce this today?

[1:06:58] Voice 10: I

[1:07:00] Voice 3: can walk us through it, Chair.

[1:07:02] Voice 10: Go ahead, Director Mops.

[1:07:03] Voice 3: The CAO has supplementary comments.

[1:07:05] Voice 3: I'd, of course, invite you to provide those.

[1:07:09] Voice 3: So normally, Executive Committee sees Committee of the Whole agendas with full agenda material

[1:07:13] Voice 3: included for your approval.

[1:07:15] Voice 3: With budget timelines being what they are, the budget material is not ready today, but

[1:07:20] Voice 3: we did want to bring you the planned agenda so you can have a look and make sure that

[1:07:25] Voice 3: you are in agreement with how we've approached things.

[1:07:29] Voice 3: So most of the material that's put forward to the Committee of the Whole agenda reflects

[1:07:33] Voice 3: what you've already seen in the Financial Planning Committee agenda.

[1:07:36] Voice 3: there will be a few updated reports so financial planning committee at their most recent meeting

[1:07:42] Voice 3: did ask the conservancy board to reevaluate its budget request with an eye for reductions and so

[1:07:47] Voice 3: we'll see a briefing in response from them as to how that conversation unfolded and so that item's

[1:07:54] Voice 3: in the agenda before we get into the budget material it's at 6.1.1 and you'll note that

[1:07:58] Voice 3: there's a placeholder there as that briefing is still in development the budget overview briefing

[1:08:03] Voice 3: of course will also be updated to reflect any changes to the budget which

[1:08:06] Voice 3: are still in the works financial planning committee did also ask for two

[1:08:10] Voice 3: additional pieces to be provided the first is a list of potential budget

[1:08:14] Voice 3: reduction so that's something the senior leadership team is working on together

[1:08:18] Voice 3: and we'll make sure that we bring forward some items for discussion with

[1:08:22] Voice 3: committee the whole and then there was also a request to highlight which items

[1:08:26] Voice 3: in the budget are discretionary versus non-discretionary and so we'll also make

[1:08:29] Voice 3: sure that we are highlighting those pieces. The rest of the material in the budget document should

[1:08:36] Voice 3: be fairly similar to what you saw in the financial planning committee meeting with the exception of a

[1:08:40] Voice 3: few documents that might be updated. So where we've seen some changes in dollars that are requested

[1:08:44] Voice 3: for projects primarily local trust committee projects we'll see updated business cases so

[1:08:49] Voice 3: that the dollars reflected in business case actually represent what's now in the budget

[1:08:53] Voice 3: and then we should also see an updated justification form probably from the information

[1:08:58] Voice 3: services area and the other areas should remain the same as what you've seen.

[1:09:02] Voice 3: So very happy to take any questions or comments on how we've presented things.

[1:09:09] Voice 3: If the CEO has any additional comments, I'd love to hear them as well.

[1:09:16] Voice 10: CEO Bruni, anything to add?

[1:09:22] Voice 10: No.

[1:09:23] Voice 10: Okay, Vice Chair, questions on this?

[1:09:27] Voice 13: Sorry, Chair?

[1:09:28] Voice 13: Oh, I think the

[1:09:29] Voice 13: CEO is trying to speak.

[1:09:32] Voice 13: We can't hear him.

[1:09:34] Voice 4: Sorry about that.

[1:09:35] Voice 4: Yeah.

[1:09:35] Voice 4: Thank you, Chair.

[1:09:36] Voice 13: Nothing

[1:09:36] Voice 4: specific to the agenda, but just, I think it's really important to underscore that, you know, we're hoping out of this Committee of the Whole that we can, Council can have a robust discussion of the budget and forward some recommendations to Trust Council in the interest of trying to have the March Trust Council meeting draw on those recommendations rather than being a wholesale reconsideration of the budget.

[1:10:02] Voice 4: So I hope we'll have good participation at the Committee of the Whole so that we can really try to advance some decisions at the March Trust Council meeting. Thank you.

[1:10:14] Voice 10: All right, Vice Chair Peterson?

[1:10:16] Voice 10: um

[1:10:17] Voice 2: just because it's been a while since we've uh had a committee of the whole i think it might be

[1:10:22] Voice 2: useful to have sort of a template for um uh motions uh for recommendations to trust council

[1:10:33] Voice 2: so we don't you know spend time um formulating motions that don't quite uh you know make the

[1:10:42] Voice 2: grade just uh so a template of some type to trustees in advance would be great yes no thank

[1:10:50] Voice 10: you vice chair peterson that was on my list and i think also kind of a clear indication in the

[1:10:56] Voice 10: agenda where that is you know where are we going to have open the floor and those um draft motions

[1:11:05] Voice 10: would be um considered that would be my only because like i said there's a lot of this is i

[1:11:22] Voice 10: mean that's the material we've seen many times but i think we really should have a clear agenda item

[1:11:26] Voice 10: where we want to have that discussion and I see Director Mobs.

[1:11:32] Voice 3: Certainly we can provide some

[1:11:34] Voice 3: crafted wording for various motions that might come forward related to the budget so you know

[1:11:40] Voice 3: recommendations for budget reductions or budget for removals of funding requests so we can certainly

[1:11:44] Voice 3: provide that. We can include that in the agenda package so that all trustees can reference it

[1:11:48] Voice 3: and then I can chat with you maybe offline share about where you might want to invite those things

[1:11:55] Voice 3: in the conversation.

[1:11:57] Voice 10: Yeah, I think it'd be nice

[1:11:58] Voice 10: that well in advance of the meeting

[1:12:01] Voice 10: so that, like I said,

[1:12:03] Voice 10: this is a lot of material.

[1:12:03] Voice 10: We're not intending to go through

[1:12:05] Voice 10: all the material that's here again.

[1:12:07] Voice 10: How to use this package of information.

[1:12:11] Voice 10: I think just some guidance to trustees

[1:12:14] Voice 10: will help set the tone for the meeting.

[1:12:20] Voice 10: And we can work on that,

[1:12:21] Voice 10: Director Mobs, between that.

[1:12:25] Voice 10: So I guess it's looking to our vice chairs

[1:12:27] Voice 10: is the agenda as it's envisioned now okay as long as we have that context of direction to trustees

[1:12:34] Voice 10: as to when the dialogue is expected and sort of there's a question component and then there's a

[1:12:40] Voice 10: motion component that uh go ahead vice chair elliott

[1:12:48] Voice 11: yeah um well i'm really looking forward

[1:12:52] Voice 11: to the day that we can have links to documents rather than a 219 page agenda to continually

[1:12:58] Voice 11: newly scanned through 241 241 thank you uh do really appreciate and the budget guidelines

[1:13:07] Voice 11: assessment and how that has matured over the course of this term and the guidance that it is

[1:13:13] Voice 11: providing um is is really helpful so i i do i want to commend the director for bringing that in

[1:13:21] Voice 11: you know early in the term we did not understand what budget guidelines should look like and now

[1:13:28] Voice 11: i can see the value so thank you for that um what i may be missing is i'm just scanning through there

[1:13:39] Voice 11: isn't really a identification or how are we going to discuss potential impacts of the bowen

[1:13:45] Voice 11: municipality fee levy um we had a previous discussion there was the budget overview with

[1:13:55] Voice 11: you know certain items that were ticked off because they're operational and they

[1:14:00] Voice 11: would result in a fee levy for Bowen but I'm not really seeing that captured here

[1:14:06] Voice 11: so how can we have that discussion other than budget reduction options that's

[1:14:12] Voice 11: kind of the only place for it who would like to

[1:14:20] Voice 10: take that on go ahead director

[1:14:23] Voice 10: Director Moms.

[1:14:25] Voice 3: I'll do my best. I think the question is really around how can we have a

[1:14:31] Voice 3: conversation around changes to the budget that will impact the Bowen Island levy. Is that a

[1:14:38] Voice 3: fair summary of your question, Trustee Elliott?

[1:14:40] Voice 11: Yeah, I think that's going to come up. So just

[1:14:42] Voice 11: how do we construct that conversation? Thanks.

[1:14:46] Voice 3: Yeah, I think, you know, I mean, it's important

[1:14:49] Voice 3: for trustees to understand how the Bowen levy is calculated to understand how their decisions may

[1:14:53] Voice 3: influence the Bowen Island levy. The basics of the levy calculation are that changes made

[1:15:00] Voice 3: to budgets related to planning services won't have much of an impact to Bowen. Changes made

[1:15:06] Voice 3: in other areas of budget in areas of spending as well as draws from surplus are going to

[1:15:12] Voice 3: either help or hurt the levy increase to Bowen Island. So the budget document that actually

[1:15:19] Voice 3: actually has the numbers so the numeric budget in the committee the whole agenda does include

[1:15:26] Voice 3: a column called Bowen contributes and there's a little check mark next to all of the expense lines

[1:15:32] Voice 3: that Bowen helps to pay for so that's sort of an easy reference point to look at if you are

[1:15:40] Voice 3: changing an expense line that has a check mark next to it you will be influencing the Bowen

[1:15:44] Voice 3: Island levy. One of the things that I do plan to include in the options for budget reductions

[1:15:52] Voice 3: is the impact to the Bowen Island levy as well as the local trust area tax

[1:15:58] Voice 3: increase as a result of all of those changes. You know, it's not as simple as the local trust

[1:16:06] Voice 3: area $92,000 represents 1% in local trust area taxes because, of course, it depends on the

[1:16:14] Voice 3: expense line so you know if it's a hundred thousand dollars in trust council it's going

[1:16:19] Voice 3: to impact the volatile levy than if it's a hundred thousand dollars in information services

[1:16:23] Voice 3: so it's hard to just have a blanket statement of amounts will influence it in a certain way

[1:16:29] Voice 3: um don't know if that's helpful trustee elliott or response to your question emily you'd like

[1:16:34] Voice 3: okay

[1:16:36] Voice 11: question yeah it's it is difficult because when you look at communications which is trust

[1:16:44] Voice 11: area services, we, for instance, are looking to have branded clothing for bylaw enforcement

[1:16:52] Voice 11: officers out in the field. That is not work that Bowen should be supporting. So I do hope that

[1:16:58] Voice 11: specific, you know, different line items are categorized differently. And I guess that's what

[1:17:05] Voice 11: I'm missing. I was assuming the numerical budget would be included with those check marks and that

[1:17:11] Voice 11: we've done the work to distinguish rather than just a large categorization of expenses what the

[1:17:17] Voice 11: specific expenses uh bowen should be contributing to um aligned with um whatever agreement we have

[1:17:25] Voice 11: sorry my cat is interrupting my beautiful

[1:17:28] Voice 10: video go ahead director mobs uh

[1:17:34] Voice 3: yes so we do each year

[1:17:35] Voice 3: make sure uh to review the allocations in the budget to make sure that the expenses pulling

[1:17:40] Voice 3: into Bowen calculation are only expenses that you know Bowen is going to receive some benefit from

[1:17:46] Voice 3: or related to areas where the action policy say they should be contributing to.

[1:17:50] Voice 3: The calculation is sent to Bowen Island as well so it's shared with the Bowen Island CFO and under

[1:17:57] Voice 3: a protocol agreement their CFO reviews the calculation to make sure that any allocations

[1:18:01] Voice 3: appear correct at their end and of course we respond to any questions they have.

[1:18:05] Voice 3: We are seeing an increase in the number of inquiries and questions this year of course

[1:18:09] Voice 3: because the increase the levy is quite significant so fair enough that there's

[1:18:14] Voice 3: some questions around that. I'm hoping a lot of those questions will be answered

[1:18:18] Voice 3: when we have a chance to meet with Bowen Island Council and also the next

[1:18:21] Voice 3: version of the budget as we've sort of alluded to might see some relief in tax

[1:18:26] Voice 3: increases as a result of the forecasted results for this year so I'll give you a

[1:18:32] Voice 3: bit of a prelude where the forecast is showing that we may have some savings

[1:18:35] Voice 3: this year which then means we'll have some additional surplus next year that

[1:18:39] Voice 3: we can draw on in the budget and of course Bowen Islands receives the benefit from surplus draws

[1:18:43] Voice 3: as well provided we allocate the surplus draws to work they contribute to which we always do

[1:18:48] Voice 3: as a first step so I think we're going to see some relief there but certainly you know I can

[1:18:53] Voice 3: respond to questions on the fly during any conversations around that as well if trustees

[1:18:57] Voice 3: want to understand how a change they're making to the budget will influence the Bowen Island levy I

[1:19:02] Voice 3: can respond to those questions in the moment as best I can.

[1:19:09] Voice 10: All right any other questions then?

[1:19:17] Voice 10: So with the addition of some thought and instructions put together to help make sure it's clear where we'll have those discussions and welcome the motions, I'll make sure there's communications to the trustees as well if they're contemplating motions, that those be sent in as early as possible.

[1:19:43] Voice 10: All right. Are there any other questions on this item? If not, are we doing a general consent, even though we haven't seen all the reports at this time? This is the last time we're meeting, so we need to provide general consent to forward this agenda to Trust Council.

[1:20:10] Voice 10: Council. I'm not hearing disagreement from staff, so we need to do that. And I'm seeing

[1:20:16] Voice 10: thumbs up from vice chairs on that. All right. So we're going to keep moving forward.

[1:20:32] Voice 2: Chair, could we take a short break?

[1:20:34] Voice 10: Yep. That's what you just needed to trigger that. This is a good time. How much

[1:20:38] Voice 10: time do you need? 10 minutes? Is that a 10 minute break? All right. We'll take a 10 minute

[1:20:46] Voice 10: a break.

[1:31:41] Voice 10: All right, trustees. We're all back. Vice chair, excuse me, staff. I see everybody here. So we're

[1:31:51] Voice 10: going to keep on trucking. So we are now in the executive committee project section of the agenda.

[1:32:01] Voice 10: And the next item we have is 10.1.2.1, which is advocacy evaluation verbal update. And there

[1:32:14] Voice 10: were some context notes at the beginning of the agenda package who's going to do this one

[1:32:22] Voice 10: must be director freighter yes

[1:32:25] Voice 14: thank you there you are um so yes for this one you'll see on

[1:32:30] Voice 14: page um five of your agenda you have a context note um suggest so there were advocacy evaluation

[1:32:38] Voice 14: here that is um regarding the advocacy policy having a clause in it that suggests the executive

[1:32:46] Voice 14: executive committee will review and evaluate the effectiveness of advocacy work undertaken during

[1:32:50] Voice 14: the term. And so we're looking for guidance as to the extent of staff effort that should be

[1:32:56] Voice 14: allocated to this task, probably with a view to bringing it to Trust Council in September if you

[1:33:02] Voice 14: want the activity undertaken. If you'd like this undertaken this term, also looking for some

[1:33:08] Voice 14: some guidance as to the extent to which you'd like us to evaluate LTC advocacy. We've provided

[1:33:16] Voice 14: some examples of what's been done in the past, which we've never done like a full-scale evaluation.

[1:33:21] Voice 14: It's more been a roundup of what's been done and noting responses received. So I'm looking for

[1:33:29] Voice 14: discussion and guidance to staff, please. Thank you.

[1:33:35] Voice 10: All right. Vice Chairs, any comments on this?

[1:33:41] Voice 10: go ahead vice chair elliott well

[1:33:48] Voice 11: i think it's a valuable opportunity for conversation and to

[1:33:53] Voice 11: clarify the role of advocacy for islands trust i think there has been less emphasis on it and

[1:34:02] Voice 11: there has been um well maybe i think historically there was a stronger role that the islands trust

[1:34:11] Voice 11: us took in intergovernmental relations and sort of, you know, in your context note above, for

[1:34:19] Voice 11: instance, engaging in something like the coastal marine strategy and provincial plans for areas of

[1:34:29] Voice 11: importance in the trust area. So I guess what I'm getting to is, could you let us know how much

[1:34:36] Voice 11: work this would take. I think it's a valuable opportunity and as council looks ahead to next

[1:34:44] Voice 11: term and we're thinking of training for new trustees, this is definitely one of the areas

[1:34:50] Voice 11: that I did not understand at all coming in as a new trustee. I did not understand how much

[1:34:56] Voice 11: work needs to be done by staff to communicate with other ministries. I didn't understand the

[1:35:03] Voice 11: difference between LTC letters and why we can report, you know, why we can write letters on

[1:35:11] Voice 11: planning matters, but not other areas outside of an LTC's jurisdiction. So I guess I'm wondering

[1:35:17] Voice 11: if this could be turned into both an education opportunity and an evaluation opportunity and

[1:35:24] Voice 11: sort of a look ahead. And I would like to see, you know, intergovernmental work supported

[1:35:33] Voice 11: more by the Atlas Trust. I think we've sort of lost our role in, in being that strength of

[1:35:42] Voice 11: coordination. And so I, I don't want to ask for more work, but how much work would it be? And

[1:35:48] Voice 11: could we turn this into a, an opportunity for, for learning? Thanks.

[1:35:57] Voice 10: Go ahead, Director Frater.

[1:35:59] Voice 14: Certainly. I mean, the, this is why we're having, I wanted to prompt this conversation is,

[1:36:03] Voice 14: you know their work workloads are full so wanting to you know assess how much effort you want put

[1:36:08] Voice 14: into this um in the absence of like a guiding advocacy strategy we're really doing ad hoc

[1:36:15] Voice 14: work um and there's no campaign associated with any particular ask at this point in time

[1:36:20] Voice 14: so it's therefore difficult to evaluate the effectiveness really um i would say certainly

[1:36:26] Voice 14: if you have a desire for better orientation around advocacy that would be something to feed into the

[1:36:31] Voice 14: the feedback around the orientation process for new trustees um the extent of work so advocacy

[1:36:39] Voice 14: evaluation is really guided by what is your theory of change um how do we bring about change in the

[1:36:45] Voice 14: world is it through letter writing is it through meetings is it through a extended campaign is it

[1:36:50] Voice 14: through use of social you know that work hasn't really been done in recent years for the trust

[1:36:54] Voice 14: around what we're wanting to achieve therefore it's slightly difficult to evaluate our success

[1:36:59] Voice 14: because we have, you know, we've defaulted to letter writing as our primary method.

[1:37:05] Voice 14: In order to provide the roundup, you've note like the number of letters is not large in recent years

[1:37:09] Voice 14: compared to prior terms. So certainly, I think it's achievable to provide a list of the letters

[1:37:14] Voice 14: that have been sent and note any responses received. To do more extensive evaluation than

[1:37:19] Voice 14: that would probably require some juggling of work programs, I would say. All right,

[1:37:28] Voice 10: Vice Chair Peterson for

[1:37:35] Voice 2: um really highlighting this I think that um you know in sort of general

[1:37:42] Voice 2: terms advocacy um a more strategic approach would be um good I think it'd be good to have some um

[1:37:53] Voice 2: some assessment of the effectiveness it's certainly a place where um it's a space where

[1:37:59] Voice 2: Our Islands Trust is sometimes criticized for allocation of resources.

[1:38:06] Voice 2: At the same time, I think it's really important,

[1:38:10] Voice 2: and I think it's an important aspect of fulfilling the working,

[1:38:16] Voice 2: you know, in cooperation with others part of our mandate.

[1:38:20] Voice 2: And just noting that depending on the LTC,

[1:38:27] Voice 2: see, there can be varying to quite high interest in engaging in advocacy. So

[1:38:37] Voice 2: I think it'd be great to see some reporting. I don't want to

[1:38:40] Voice 2: want to advocate for a large work project for staff at this time. So I'd be more leaning towards

[1:38:50] Voice 2: the less staff-intensive sort of end of reporting at this point.

[1:38:55] Voice 2: But I think considering how we might scope

[1:39:03] Voice 2: sort of an overall strategy is really worth some consideration.

[1:39:11] Voice 10: Thank you.

[1:39:14] Voice 10: I know I have a comment.

[1:39:16] Voice 10: I note that the policy 610.3 hasn't been updated since 2013,

[1:39:22] Voice 10: so it's been a very long time.

[1:39:25] Voice 10: And I think advocacy becomes a big bucket that gets a bit confused. We have working in cooperation with to achieve our mandate, to me isn't always advocacy, may begin with advocacy, but it's really truly working with partners to achieve the mandate of the Islands Trust.

[1:39:47] Voice 10: trust. And then I'll take, for example, a speculation of vacancy tax that whoever the

[1:39:58] Voice 10: trustees were of the time in 2017 had an opinion on the speculation of vacancy tax for the entire

[1:40:05] Voice 10: trust area. But that could be something that may show up on different islands in different ways.

[1:40:11] Voice 10: And to say that a local trust committee cannot advocate on something that may be very important

[1:40:16] Voice 10: to one particular island that is not of importance to the other others and then holding them that

[1:40:24] Voice 10: they can't advocate because that's a bigger topic. So I think we need to go back and look at

[1:40:30] Voice 10: how advocacy and I'd rather put the energy instead of reporting what we did last year is to really

[1:40:37] Voice 10: report on what we should be doing or how could advocacy be better and strengthened as Trustee

[1:40:42] Voice 10: Peterson or strategy or it's more than a strategy I think we really need some details of why can't

[1:40:49] Voice 10: a local trust committee advocate to BC ferries or advocate for the speculation of vacancy tax or

[1:40:56] Voice 10: advocate for something at the province that's going to make a difference to that island

[1:41:01] Voice 10: and so I think we have to re-look at that and look at the policy and clarify it

[1:41:13] Voice 10: better? And then if this is important, do we resource it? That is a question I think

[1:41:18] Voice 10: we can't make in progress that we need to make to achieve the mandate without having some success

[1:41:27] Voice 10: with advocating to our partners.

[1:41:35] Voice 14: Yeah, I'm happy to respond to that. So hearing that will provide

[1:41:38] Voice 14: at some point this term, and I think it will inform orientation of next term, a bit of a

[1:41:43] Voice 14: background or a primer on advocacy with some light evaluation of what's happened this term

[1:41:50] Voice 14: regarding the letters and UBCM resolutions. I think I would leave it at that. And Trustee Patrick,

[1:41:55] Voice 14: I'll just note that we can certainly address this in the briefing, but just right now, the

[1:41:59] Voice 14: restrictions on local trust committee advocacy is related to the powers allocated in the act

[1:42:05] Voice 14: that local trust committees are confined to land use planning matters only.

[1:42:09] Voice 14: and so they can't be directing staff time and resources to non-land use planning matters so

[1:42:15] Voice 14: that's why the policy is crafted as it is but

[1:42:20] Voice 10: i'd argue like i know salt spring we made a comment

[1:42:22] Voice 10: on performance uh term six to bc ferries about community planning and how community planning

[1:42:28] Voice 10: directly affects the land use planning of the island so i think some of this is not that

[1:42:35] Voice 10: that separate from land use planning anyway I

[1:42:40] Voice 10: think yeah go ahead yeah

[1:42:42] Voice 14: so I often get put into

[1:42:43] Voice 14: like adjudicating the gray area around that and it's like really if there's a logical link to

[1:42:48] Voice 14: land use planning and land use planning outcomes then it's sort of seen that yes you can the LTC

[1:42:53] Voice 14: could direct staff resources to that but there just has to be a logical you know logical connection

[1:42:58] Voice 14: back to the land use planning powers of the ltc uh

[1:43:04] Voice 10: vice chair peterson that

[1:43:07] Voice 2: point um um

[1:43:09] Voice 2: working up some kind of information especially for the incoming term um especially as as new

[1:43:17] Voice 2: trustees come in and are all start out all fired up with um with energy um really having a clear

[1:43:27] Voice 2: sort of explanation around that piece would be, I think, useful so that trustees can understand

[1:43:33] Voice 2: where the line is drawn and how that's related to the legislation so that they don't feel like

[1:43:46] Voice 2: their ambitions to advocate for non-land use planning things are just being frustrated

[1:43:54] Voice 2: illustrated uh arbitrarily i suppose um just so that yeah so that's made as clear as possible i

[1:44:01] Voice 2: think it'd be helpful noted thank you

[1:44:05] Voice 10: do we need a motion on this or resolution i

[1:44:11] Voice 14: think that would

[1:44:11] Voice 14: be helpful to have it added to your follow-up action list um simply to direct staff to undertake

[1:44:17] Voice 14: um evaluation advocacy for this term and also to prepare you know background or on advocacy

[1:44:24] Voice 14: you see in orientation materials something like that oh

[1:44:28] Voice 10: i'll give uh let me give alexandra a

[1:44:30] Voice 10: moment to uh capture some of your initial thoughts and if we could get that on the screen because we

[1:44:35] Voice 10: might need to work that a little bit one of you vice chairs be prepared to uh give this make this

[1:44:51] Voice 12: director frader would you mind yeah

[1:44:54] Voice 14: i'm typing madly and i'll email it over to you

[1:44:56] Voice 14: oh

[1:44:56] Voice 12: okay thank you i was just gonna say you could verbally tell me again i just wasn't ready when

[1:45:00] Voice 12: you started talking yeah

[1:45:01] Voice 14: i'm just working on something right now apologies i didn't do this

[1:45:04] Voice 14: in advance well

[1:45:09] Voice 10: you didn't know what our comments would be yeah you

[1:45:22] Voice 5: got something to start with

[1:45:23] Voice 5: anyway i

[1:45:44] Voice 14: emailed that over i mean it's yeah something to get us started with okay received

[1:45:53] Voice 13: one moment

[1:46:19] Voice 10: do we need to reference the policy number go ahead vice charlotte yeah

[1:46:28] Voice 11: i was going

[1:46:29] Voice 11: going to suggest provide background on the advocacy program for trustee onboarding or

[1:46:37] Voice 11: trustee orientation

[1:46:41] Voice 5: and i would change

[1:46:49] Voice 11: providing to provide provide background on the advocacy

[1:46:52] Voice 11: program and i agree there needs to be a strategy i i personally think there should be a separation

[1:47:01] Voice 11: of intergovernmental relations and advocacy intergovernmental relations is really related

[1:47:07] Voice 11: to how do we engage with other bodies including indigenous governing bodies that should not be

[1:47:12] Voice 11: termed advocacy so i think we need a whole rework ceo this is probably five years from now

[1:47:21] Voice 11: but um this this gets us in the right direction and i think this was a real

[1:47:26] Voice 11: it was such a puzzle to me i was like i did not understand advocacy coming in so i think this

[1:47:31] Voice 11: would be helpful. I'd be happy to make the motion if you're satisfied.

[1:47:37] Voice 10: Do you think this is going to

[1:47:39] Voice 10: work? Then go ahead.

[1:47:44] Voice 11: I move that the executive committee request staff to prepare a report

[1:47:48] Voice 11: evaluating advocacy for the term and to provide background on the advocacy program for trustee

[1:47:55] Voice 11: orientation.

[1:47:56] Voice 10: All right. Is there a second to this motion? Seconded by Vice Chair Peterson.

[1:47:59] Voice 10: Anderson. Any discussion? I will call the vote. All those in favor, raise your hands.

[1:48:11] Voice 10: And Vice Chair Maud, go. Oh, there he is. I've just lost you off my screen. That carries.

[1:48:20] Voice 10: All right. Thank you. Any further direction needed on this item? Nope. So I will carry on.

[1:48:34] Voice 10: Okay. The next item on the agenda is we're moving into the Executive Committee Initiated,

[1:48:39] Voice 10: which is uh trust area services 10.2.2.1 the abicc ubcm resolution selection request for decision

[1:48:47] Voice 10: on page 59 over to you director freighter thank

[1:48:52] Voice 14: you chair i'm actually going to turn this over

[1:48:55] Voice 14: to trustee peterson as we haven't had any resolutions selected for this year and i know

[1:48:59] Voice 14: he was working with the cathet regional district around the possibility of echoing the motion that

[1:49:06] Voice 14: they were going to be putting or the resolution they were going to be putting forward so i think

[1:49:10] Voice 14: I'm looking to Trustee Peterson for an update.

[1:49:15] Voice 10: Go ahead, Vice Chair Peterson.

[1:49:19] Voice 2: So I recognize I didn't resend the proposal to members of Executive Committee, and I apologize for that.

[1:49:28] Voice 2: But this is around the requesting that the federal government cease divestment efforts of remote port facilities.

[1:49:38] Voice 2: facilities um the qrd is um proceeding with a motion towards uh baby icc um uh that we've had

[1:49:51] Voice 2: uh director fall and um director and trustee stamford and i have had a couple of uh get

[1:49:58] Voice 2: togethers around uh what the what the wording um could look like and sort of brought that to uh

[1:50:07] Voice 2: our Director Fault brought that to the QRD.

[1:50:10] Voice 2: So my request would be that we echo that motion to ABI-CC.

[1:50:16] Voice 2: And just also note that in the time since we last talked,

[1:50:22] Voice 2: I reached out and had some communications

[1:50:25] Voice 2: with some of the other communities in BC that have,

[1:50:30] Voice 2: these are more port facilities that are on the divestiture list.

[1:50:33] Voice 2: and there's three that I've heard from that are in the ABICC catchment area from Cuyukit,

[1:50:43] Voice 2: Bella Bella and Banfield and those communities are also in a similar position the remote port

[1:50:51] Voice 2: facility on the divestiture list a lot of support for this as one level of requesting

[1:50:57] Voice 2: Essentially, it's requesting some surety from the federal government.

[1:51:02] Voice 2: I know that Director Frater noted that Islanders Trust is not a member of FCM, but I think that if the motion gets through ABICC, that that's not an impediment to that advocacy proceeding in that direction.

[1:51:22] Voice 2: So I'll leave it there and ask for any questions, I guess.

[1:51:28] Voice 10: so you just said echo is that just that we would support it or are you asking that we submit the

[1:51:33] Voice 10: same resolution uh

[1:51:36] Voice 2: yeah so the request would be that we submit the identical resolution

[1:51:43] Voice 2: and then uh i just add i did talk to director freighter about um the staff implications and

[1:51:50] Voice 2: um i'm sure she can speak to it uh more clearly than i but uh if we're just echoing um

[1:51:59] Voice 2: the QRD resolution,

[1:52:01] Voice 2: then it sounded like it was substantially less staff time committed.

[1:52:08] Voice 10: All right.

[1:52:09] Voice 10: Director Frater, did you have anything to add on that?

[1:52:13] Voice 10: You're muted.

[1:52:16] Voice 14: So, yes.

[1:52:18] Voice 14: Assuming that they have a resolution and backgrounder that are prepared,

[1:52:22] Voice 14: I wondered if you might like to consider this by RWM, if that's permissive.

[1:52:26] Voice 14: I'll look at Director Marler to see if that can happen,

[1:52:28] Voice 14: because I imagine you would want to read what it is you'd be agreeing to

[1:52:31] Voice 14: submit. The other opportunity might be to delegate approval of it to the Chair. Oh no, I think

[1:52:38] Voice 14: actually AVICC requires a motion of the body, so I think we would have to do it by RWM if you

[1:52:43] Voice 14: didn't feel comfortable today proceeding without having read what's being proposed.

[1:52:47] Voice 14: I will just note, if it is to travel on to UBCM due to policy changes from UBCM,

[1:52:53] Voice 14: it would need to be also made clear that it's more than a regional issue, so it would benefit

[1:52:59] Voice 14: fit the elected officials working on this to find a sponsor for the motion outside of the AVICC

[1:53:05] Voice 14: catchment area. So if it travels in from two area associations, it would have a better chance of

[1:53:10] Voice 14: being accepted by UBCM as a topic they would take up for advocacy. Otherwise, if it passes the

[1:53:16] Voice 14: AVICC convention, it might be left to AVICC to undertake the advocacy themselves. And that's

[1:53:22] Voice 14: noted on page 60 of your agenda as well.

[1:53:25] Voice 10: And Vice Chair Peterson?

[1:53:26] Voice 10: Yeah,

[1:53:28] Voice 2: and on that last point, I just advise that we have reached out to other communities outside the ABCC and are working to try and sort of get them on board with us.

[1:53:44] Voice 2: I think it's more a matter of their capacity than their willingness at this point, but I'm hoping to hear back soon.

[1:53:55] Voice 10: All right. I guess Director Marler, is this something we could do through resolution without meeting?

[1:54:00] Voice 10: Is Director Marler still here? Oh, yes, he is.

[1:54:10] Voice 6: There we go. Thank you.

[1:54:11] Voice 6: Go ahead.

[1:54:11] Voice 6: Yeah. Sorry, I was having a hard time. Yeah, that's fine. You can do that by resolution without meeting.

[1:54:20] Voice 10: All right. Thank you. Vice Chair Peterson, do you have an estimated time that the Gethut would be considering that? Go ahead.

[1:54:28] Voice 10: I

[1:54:29] Voice 2: know they've given initial consideration and approval, but I think there is a meeting coming up shortly.

[1:54:36] Voice 2: I don't, unfortunately, I didn't get that email in front of me.

[1:54:43] Voice 2: It won't be long.

[1:54:45] Voice 2: And then I guess our only other consideration is in terms of our staff time,

[1:54:50] Voice 2: what sort of internal deadline the director thinks is appropriate to get the RWM you know in front of

[1:54:58] Voice 2: us.

[1:55:00] Voice 14: I would note that it's due to the deadline for submission is February 12th so we would need

[1:55:05] Voice 14: it done the day prior such that we could get that letter with the attachment sent off by their

[1:55:11] Voice 14: deadline and also just draw your attention as you're considering this to the CAO's comments

[1:55:15] Voice 14: around you know ideally this fits within the um you know you try to connect your advocacy to

[1:55:21] Voice 14: priorities in the strategic plan or other pieces um so i'll just draw your attention to that again

[1:55:27] Voice 14: as we're contemplating more work i do appreciate trustee peterson saying you know i have advised

[1:55:31] Voice 14: that this approach of taking a resolution backgrounder for another body is the most

[1:55:35] Voice 14: efficient way of doing it rather than trying to craft it ourselves all right and

[1:55:43] Voice 2: i'll i'll also

[1:55:44] Voice 2: commit to sending out at the earliest possible time the updated version to all members of bc

[1:55:54] Voice 10: all right that would be great just a note uh vice chair peterson your audio just delays a

[1:55:59] Voice 10: about 10 seconds before you speak for some reason so just slowly talk okay um so with that then

[1:56:10] Voice 10: and there will be no action until I take Vice Chair Peterson.

[1:56:13] Voice 10: We'll keep in communications and share the materials when they come in.

[1:56:17] Voice 10: And if so, we would consider a regional, a resolution without meeting.

[1:56:27] Voice 10: Okay.

[1:56:29] Voice 10: So we're going to keep on moving then.

[1:56:31] Voice 10: We had one item that we added here, 10.222,

[1:56:35] Voice 10: on the reconciliation standing resolutions.

[1:56:44] Voice 10: And that was you, Vice Chair Elliott.

[1:56:47] Voice 11: Thank you, Chair. And thank you, Vice Chair Maude, for raising this. I had sent an email but didn't follow up to ensure it was on the agenda. So thanks for including it.

[1:56:59] Voice 11: um it's a question that i think occasionally comes up um in the ltcs that i chair but it did

[1:57:08] Voice 11: come up on main at our last meeting about these standing resolutions um which i think were

[1:57:15] Voice 11: generated in 2019 um perhaps as a result of the reconciliation action plan to include a set of

[1:57:23] Voice 11: actions that the LTC would undertake each year. So annually writing a letter,

[1:57:32] Voice 11: introducing the LTC and its projects to First Nations governing bodies and inviting elders to

[1:57:43] Voice 11: open the meeting. And I think the question is worth considering as we're developing a new

[1:57:50] Voice 11: reconciliation action plan do these activities belong with the LTC considering that they're

[1:57:58] Voice 11: really trust area services that we have staff now that are doing Indigenous relations work and

[1:58:08] Voice 11: communications and is it in the purview of a local trust committee to you know be writing letters or

[1:58:16] Voice 11: to be directing actions that are in those standing resolutions so i just wanted to raise it for

[1:58:23] Voice 11: discussion um i think trustee maude you had probably some additional comments about yeah so

[1:58:32] Voice 11: um thoughts and ideas welcome

[1:58:38] Voice 10: see vice chairman thank you chair

[1:58:41] Voice 8: yeah i think my concern is you

[1:58:45] Voice 8: You know, we have something that's laid out.

[1:58:51] Voice 8: It's basically, it's a direction of things that we are supposed to do.

[1:58:55] Voice 8: Most of these are annual things.

[1:58:58] Voice 8: And we're not doing it.

[1:59:00] Voice 8: And I believe that is extremely disrespectful.

[1:59:03] Voice 8: You know, if you don't do something just because you didn't think about it

[1:59:09] Voice 8: or you didn't know or you didn't whatever, that's one thing.

[1:59:12] Voice 8: But when it's embedded in a policy, you don't do it.

[1:59:15] Voice 8: It almost seems purposeful.

[1:59:18] Voice 8: and it just concerns me that you know if i read the standing resolution um no matter

[1:59:26] Voice 8: what which way i was looking at it from what aspect i'd be going well why aren't you doing

[1:59:32] Voice 8: this and because of that i believe it's disrespectful that we're not doing i don't

[1:59:37] Voice 8: know one ltc that's doing most of the of um the items that are in the standard resolution i believe

[1:59:43] Voice 8: and I believe this is that every LTC has got this standing resolution.

[1:59:47] Voice 8: So I was just, my thoughts were, you know,

[1:59:50] Voice 8: we need to review it as Vice Chair Elliott laid out is that maybe this

[1:59:55] Voice 8: should be an overall trust council wide.

[2:00:00] Voice 8: thing that's handled by staff and not layered in at the LTC level but if this is to be a standing

[2:00:06] Voice 8: resolution at the LTC level we need to have the reminders to be undertaking the work that's within

[2:00:11] Voice 8: that standing resolution because as I said I just I believe it's very disrespectful not to be doing

[2:00:18] Voice 8: um something that is this deep and this important to Allen's trust and if we're not doing the work

[2:00:24] Voice 8: why are we not doing the work so it was it was just it was putting up a great big red flag saying

[2:00:30] Voice 8: You know, if we're going to say it and we're not doing it, how honest are we? Thank you.

[2:00:36] Voice 10: Vice Chair Elliott?

[2:00:38] Voice 11: Yeah, thank you for that.

[2:00:41] Voice 11: I think in addition to Trustee Maud's points, it will be confusing for incoming trustees because they will think that, oh, I need to be writing letters.

[2:00:56] Voice 11: We need to direct this kind of work.

[2:00:59] Voice 11: And I think that things have shifted quite a bit. So this is a really good time to consider where that work rests. And do we need to undertake some action to take those standing resolutions off, but also communicate why this shouldn't just be done, you know, rashly as if the LTC doesn't have any obligation.

[2:01:24] Voice 11: we understand reconciliation is embedded in all of our work and we are undertaking

[2:01:30] Voice 11: our work with a view of building good relationships um but i think it's it it's

[2:01:37] Voice 11: misleading a little bit because when you think about the powers of the ltc um

[2:01:43] Voice 11: the just as we discussed with the advocacy letters that's sort of beyond what we're able to do and

[2:01:51] Voice 11: what the islanders trust can can take up and it would be so anyway so i think this is a good time

[2:01:56] Voice 11: i'm not i don't have any motion prepared perhaps we could bring this back for um with a little more

[2:02:03] Voice 11: background and some advice for from staff in the next meeting um welcome your thoughts

[2:02:12] Voice 12: dr fritter uh

[2:02:14] Voice 14: yes this is already on your follow-up action list as a task that we simply

[2:02:18] Voice 14: haven't stretched to yet. It is, you will be receiving, hopefully soon, a draft reconciliation

[2:02:23] Voice 14: action plan. And within there, it's noted as an activity to look at before the election,

[2:02:28] Voice 14: such that there could be possible consideration of amending or rescinding those resolutions

[2:02:32] Voice 14: in recognition of the fact that our relationships have matured, our approach has matured.

[2:02:37] Voice 14: And also, I think we're reflecting better on what capacity we do have to deliver on motions like

[2:02:43] Voice 14: like this. It was, I think, ambitious, and it's proven to be beyond our capacity to deliver at

[2:02:49] Voice 14: the LTC level on what was proposed there. But certainly, I think the goodwill and the intention

[2:02:57] Voice 14: behind it can be captured within the broader scope of work that the trust is undertaking.

[2:03:01] Voice 14: So we intend to bring something back to the LTCs for decision or for recommendation prior to the

[2:03:06] Voice 14: election. All

[2:03:10] Voice 10: right. So with that, I guess there's no further action on this item at this time.

[2:03:16] Voice 10: we'll be looking forward to that okay so i'm going to keep on going then we are at item 10.2.4.1

[2:03:27] Voice 10: which is appointment of financial statement uh auditors request for decision on page 70 of the

[2:03:33] Voice 10: agenda package and i assume director mobs is uh going to speak to this go ahead you assume

[2:03:40] Voice 3: correctly chair thank you um so i noted earlier that we are starting to plan for the audits of

[2:03:45] Voice 3: the Island Trust and the Island Trust Conservancy. So as required by legislation and delegated to

[2:03:51] Voice 3: the executive committee, we do need to officially appoint our auditors each year. You'll be familiar

[2:03:57] Voice 3: with this RFD, it's come before you each year. So we're simply looking for a resolution from

[2:04:03] Voice 3: this body so that we can confirm the engagement with our auditors.

[2:04:10] Voice 10: All right, trustees, there are

[2:04:13] Voice 10: are no questions. There's a resolution on page 70. Go ahead, Vice-Chair Maud.

[2:04:24] Voice 8: I'll move that KPMG be appointed the auditor for the Islands Trust and the Islands Trust

[2:04:28] Voice 8: Conservancy 2025-26 Financial Statement Audit.

[2:04:33] Voice 10: Is there a second? Seconded by Vice-Chair

[2:04:38] Voice 10: Elliott. Is there any discussion? I will call the vote. Then all those in favor? And that

[2:04:47] Voice 10: that carries all right thank you director mobs okay time is it 11 19 we're going to keep on

[2:04:57] Voice 10: going here uh we're at a new business now under uh 11.1 we added an item at the agenda regarding

[2:05:05] Voice 10: training discussion added that item that was you vice chair peterson um

[2:05:18] Voice 2: again i think this is an

[2:05:20] Voice 2: area where there's um where it's not super clear how uh we approach um uh the training opportunities

[2:05:32] Voice 2: that might be applicable to both trustees broadly and um and uh members of executive committee

[2:05:42] Voice 2: i think if we poke around all of us can find things that we're interested in um everything

[2:05:50] Voice 2: thing from uh local government leadership uh um opportunities to uh things like the culturally

[2:06:01] Voice 2: committed piece that i uh sent you all a couple of days ago just as an example um how we how we

[2:06:13] Voice 2: approach um selecting both what opportunities we want to support and who we want to support

[2:06:23] Voice 2: um going to them i think is is one of the areas where we're still a little bit gray and um

[2:06:30] Voice 2: i don't have any surefire solutions for you today but i just wanted to bring it up i know

[2:06:36] Voice 2: in in the past i've had the opportunity and executive committee has um has uh allocated

[2:06:43] Voice 2: you know relatively modest amounts of funds to to attend this these type of of things but i just

[2:06:50] Voice 2: feel like we're um and it's yeah we're a little bit gray and i think especially for the opportunities

[2:06:58] Voice 2: for trustees who are not members of executive committee i think that there's um maybe there's

[2:07:06] Voice 2: opportunities we're not taking advantage of because trustees just aren't sure how to you

[2:07:13] Voice 2: You know, both to access the information about the opportunities, but also how to action getting the funding allocated for them to do.

[2:07:22] Voice 2: So that was essentially the thrust of my thoughts there.

[2:07:29] Voice 11: All right, Vice Chair Elliott.

[2:07:32] Voice 11: Yeah, thank you for raising this.

[2:07:34] Voice 11: I think we're doing a lot of thinking about next term and how to prepare trustees.

[2:07:39] Voice 11: trustees, is there any way we could highlight the programs and training offered by LGMA

[2:07:51] Voice 11: and sort of their accreditation program? Perhaps the CAO has already been thinking about this.

[2:08:03] Voice 10: Go ahead, Steve, I'm running.

[2:08:05] Voice 4: Yeah, thank you, Chair. Yeah, that I think would be a part of our

[2:08:09] Voice 4: orientation and the conversation on that continuous learning plan as well.

[2:08:13] Voice 4: There is the policy on trustee training and conference attendance, which basically says any trustee can put forward a request for consideration by executive committee and or council for support to attend a learning event.

[2:08:31] Voice 4: And so that's the mechanism, but I appreciate that it maybe isn't widely known or understood necessarily by everybody.

[2:08:37] Voice 4: everybody. And I think we've also had limited funding available for those things, at least in

[2:08:45] Voice 4: the time that I've been here. But that's something that we would, it's in the list of pieces to

[2:08:51] Voice 4: highlight as part of the orientation package is how you access training and development. And we

[2:08:57] Voice 4: had talked about, pending the final budget discussion, the initial draft budget allocated

[2:09:02] Voice 4: $20,000 for trustee training for next fiscal with the idea that probably at least half of that would

[2:09:09] Voice 4: be dedicated to things like chair training, but that the balance of that might be available for

[2:09:13] Voice 4: things like the LGLA program for some new trustees to participate in that in March of next year as

[2:09:20] Voice 4: well. So yes, on the radar for pieces for us to highlight as part of orientation, subject to the

[2:09:27] Voice 4: the funding as well.

[2:09:29] Voice 10: Thank you. Mr. Peterson?

[2:09:33] Voice 2: I also just wanted to see you as you think about

[2:09:38] Voice 2: the LGLA piece. It was my first term I applied for and got the Kathy Watson Memorial Bursary to

[2:09:49] Voice 2: attend. So that beats a piece that we could highlight in there for incoming trustees because

[2:09:56] Voice 2: because then the entire expense is paid for from outside the organization,

[2:10:02] Voice 2: which is a bonus.

[2:10:04] Voice 2: So, you know, during a term, there's four of those opportunities.

[2:10:09] Voice 2: So that was the one piece.

[2:10:11] Voice 2: And then the other piece is just having trouble tracking where we are in this

[2:10:17] Voice 2: fiscal year with remaining training budget.

[2:10:22] Voice 4: Yeah, let me just have a quick look at that.

[2:10:24] Voice 4: So I think I have a recollection of sending out a request to each of you recently as we were updating the forecast to flag if there was any planned training, and I don't think I received any back.

[2:10:44] Voice 4: So the current forecast allows for about another, I think, $1,000.

[2:10:49] Voice 4: We did have more room in the budget, but based on that nobody flagged any plans for any training, the forecast I put was, I think, $10,000.

[2:11:07] Voice 4: I'm just going to call up the budget reporting here.

[2:11:16] Voice 4: So, sorry, in the, for EC, we have still a budget remaining of $1,500 for training and conferences, with a forecast of no anticipated expenditure on that.

[2:11:34] Voice 4: For council, we had the budget of $19,000.

[2:11:40] Voice 4: That included the grant that we got from LGMA for the conduct and chair training.

[2:11:45] Voice 4: training. So we have spent of that just about $8,100. And the current forecast is for $10,000.

[2:11:54] Voice 4: But there is more room available in that budget. We've just forecast a nominal amount for the

[2:11:59] Voice 4: balance of this fiscal, not having received any requests. Director Mobs can speak to whether or

[2:12:05] Voice 4: not at this stage. Well, there is room in the budget. We're just currently forecasting it only

[2:12:11] Voice 4: spending 10 of the 19,000 and that's the trust council trade budget all

[2:12:21] Voice 10: right mr peterson

[2:12:24] Voice 5: my

[2:12:29] Voice 2: button didn't want to click there um so i appreciate that uh the uh the item that i i sent

[2:12:36] Voice 2: out a couple of days ago is something i am interested in in attending um so one question

[2:12:43] Voice 2: is uh and this is probably a julia question um if the training it goes into next fiscal

[2:12:50] Voice 2: goal but the registration is in this fiscal as is that all is that all copacetic um how does that

[2:12:59] Voice 2: work like that the one i sent out is is for an april event but of course you need to pre-register

[2:13:07] Voice 2: um

[2:13:09] Voice 10: you know that answer

[2:13:10] Voice 10: but director mobs go ahead um

[2:13:14] Voice 3: sure so the expense for training is

[2:13:17] Voice 3: recorded in the year that the training actually takes place regardless of when you actually

[2:13:21] Voice 3: register or pay for the training so if you have training that you've registered for this month

[2:13:26] Voice 3: in february and it's not taking place until april the cost will land in next okay

[2:13:33] Voice 2: i was i was

[2:13:36] Voice 2: thinking it was something easily understandable to everyone that way um okay well i i'm not gonna

[2:13:42] Voice 2: try and advance a resolution today but i'm gonna try and put one together for our next meeting at

[2:13:48] Voice 2: the end of february on this so thank you all

[2:13:51] Voice 10: right thank you very much all right then there's no

[2:13:55] Voice 10: other conversations on that item we're click moving on to 11 2.1 which is the bc coastal

[2:14:01] Voice 10: marine strategy update there's some context notes at the beginning of the document there they are

[2:14:07] Voice 10: on the screen so i think that's over to you director freighter sorry button oh there you

[2:14:24] Voice 10: are thank you

[2:14:25] Voice 14: sorry we're not

[2:14:25] Voice 10: cooperating today that's

[2:14:27] Voice 14: great uh this is being brought to you at

[2:14:29] Voice 14: request chair um for a discussion around the province's progress on the coastal marine strategy

[2:14:35] Voice 14: i had one of the trust area services staff people attend a webinar that they hosted

[2:14:40] Voice 14: around work towards implementation and i've provided the highlights here in the context

[2:14:45] Voice 14: note for you i understand one of the key themes was the province's fiscal restraint that's

[2:14:51] Voice 14: happening right now and that there are really limited resources available throughout government

[2:14:56] Voice 14: including this team for implementation so they're primarily looking to options that are already in

[2:15:02] Voice 14: stream or can be undertaken with limited resources. I've noted here some of the highlights included

[2:15:08] Voice 14: they're working with nations on the south coast around monitoring for near shore ecosystems

[2:15:12] Voice 14: and they're looking at what they can do around polystyrene or styrofoam pollution

[2:15:18] Voice 14: related to marine structures and docks and looking at soft shore engineering techniques

[2:15:24] Voice 14: which I understand to be sort of more Green Shores approaches.

[2:15:27] Voice 14: Those were key highlights that were taken away.

[2:15:31] Voice 14: They do have an implementation plan.

[2:15:33] Voice 14: They are working on it with the resources they have available.

[2:15:36] Voice 14: So that's what we took from the presentation.

[2:15:40] Voice 14: You may wish to, as I noted at the bottom here,

[2:15:43] Voice 14: further steps I could suggest would be having them come and speak to Trust Council

[2:15:46] Voice 14: about their work they're doing or put on some kind of webinar,

[2:15:49] Voice 14: or you could advocate for further implementation of it

[2:15:55] Voice 14: or some theme that you felt was important.

[2:15:58] Voice 14: So I hope that's sufficient information at this time.

[2:16:00] Voice 10: Yes, it was me who raised this because the Islands Trust,

[2:16:04] Voice 10: we have over 1,000 kilometers of coastline

[2:16:10] Voice 10: and I noted the number of municipalities we're moving forward in

[2:16:14] Voice 10: and doing this advocacy work and thought our absence kind of stood out.

[2:16:20] Voice 10: um so that was my question was did should we add our voice or not but uh knowing the conversation

[2:16:30] Voice 10: we just had for advocacy earlier or

[2:16:36] Voice 14: was that question for me or for the group i think it's

[2:16:39] Voice 10: more directed i say vice chair peterson i

[2:16:45] Voice 2: actually think that advocating um advocating for the

[2:16:51] Voice 2: The province to enshrine this strategy into laws is right within our area of interest and I think aligns with our mandate well.

[2:17:03] Voice 2: And I'm not sure what implications for staff are that might be helpful to know, but I'd be in support of both of the recommendations.

[2:17:19] Voice 2: uh perhaps it might be good if we could get a presentation um for trust council um before

[2:17:26] Voice 2: trust council decided to commit to uh um a resourcing advocacy position but uh uh to me

[2:17:36] Voice 2: it's a no-brainer so thank you

[2:17:38] Voice 10: you advice to earlier i

[2:17:42] Voice 11: agree if there's one thing that

[2:17:46] Voice 11: should be working on is is continuing to put pressure on the province to um enforce and

[2:17:58] Voice 11: implement this the the work that they've done on this marine strategy it's it's been an incredible

[2:18:04] Voice 11: project they've done extensive engagement with first nations and developed a considerable set

[2:18:09] Voice 11: set of actions but those actions will be not undertaken you know by by anyone if it's not

[2:18:17] Voice 11: made into law so i i do think there's both a learning opportunity um a chance for islands

[2:18:25] Voice 11: trust to engage in something that is pretty much well in your words trusty periods and a no-brainer

[2:18:33] Voice 11: and you know as well we could sort of teach trust council what's um um what taking an advocacy

[2:18:42] Voice 11: position actually looks like so i would support maybe investigating a presentation on the coastal

[2:18:49] Voice 11: marine strategy or just straight up uh developing a recommendation for council's consideration in

[2:18:56] Voice 11: June to debate this. Thank you. All

[2:19:04] Voice 10: right. I guess, Director Frater, what would be involved

[2:19:08] Voice 10: in inviting them to like a June Trust Council meeting?

[2:19:15] Voice 14: Certainly. Yeah, we would like if that's

[2:19:17] Voice 14: what you would like, we can extend that request. If that's what you're doing, I would suggest that

[2:19:21] Voice 14: any consideration of advocacy wait until after you've heard from them. So it can be an informed

[2:19:25] Voice 14: position if you were wanting the presentation i would suggest we schedule a consideration of

[2:19:32] Voice 14: advocacy to be after that presentation certainly that's achievable within the the workload to just

[2:19:37] Voice 14: extend an invitation to them if you'd like that to happen at the june trust council meeting or it

[2:19:42] Voice 14: may be able to happen as an evening you know we could see what their availabilities for some kind

[2:19:46] Voice 14: of evening event as well but that would again depend on whether province has overtime bans

[2:19:50] Voice 14: and all the other things going on all

[2:19:54] Voice 10: right vice chairs is uh support that approach sort of invite

[2:19:59] Voice 10: request staff to invite them to the june trust council meeting would someone like to attempt

[2:20:07] Voice 10: a resolution uh-huh vice chair peterson executive

[2:20:22] Voice 2: committee request staff um to uh i'm just gonna

[2:20:30] Voice 2: say invite a presentation on the coastal marine strategy for june trust council i

[2:20:38] Voice 10: guess look to

[2:20:39] Voice 10: director freighter is that a sufficient direction yes

[2:20:42] Voice 14: that sounds fine all

[2:20:44] Voice 10: right um alexander if

[2:20:45] Voice 10: you could just read it back when you're ready oh better yet it's on the screen you can just spell

[2:21:04] Voice 10: out coastal marine strategy i guess from the would it be from the province or is this is it adequate

[2:21:11] Voice 10: enough just to say coastal marine strategy i

[2:21:16] Voice 14: think that's fine okay

[2:21:18] Voice 10: so that's what uh vice chair

[2:21:20] Voice 10: Vice Chair Peterson read. Is there a second? Second from Vice Chair Elliott. Any discussion?

[2:21:31] Voice 10: I'll call the vote then. All those in favor, raise your hands. And that carries. All right.

[2:21:44] Voice 10: Thank you. You were indulging. You have to always remember, we've got like over 1300

[2:21:51] Voice 10: kilometers of shoreline in this area. Vice Chair Peterson?

[2:21:56] Voice 10: Yeah,

[2:21:58] Voice 2: just in terms of follow up and noting that, you know, September Trust Council will be the final one of this term.

[2:22:09] Voice 2: um i'm just thinking of how we how we sequence uh let's assume for a moment that dress council

[2:22:18] Voice 2: might be amenable to um to the uh uh actioning the advocacy uh position piece just how we might

[2:22:27] Voice 2: uh sequence that in the way that um makes sense uh in terms of staff and and uh council time

[2:22:35] Voice 2: So, again, I don't have any answers, just asking the question if there's anything we can do to help sort of facilitate that process in advance that might make it smoother.

[2:22:51] Voice 14: Through the chair, I can answer that.

[2:22:53] Voice 14: If you're wanting, what I was suggesting is if you wanted advocacy at the June Trust Council meeting, if you wanted a decision in front of council, I would position that after.

[2:23:02] Voice 14: So you could either do a motion on the fly at council after you've heard from the presenter.

[2:23:07] Voice 14: or we could have a trustee prepare their own trustee RFD to bring in,

[2:23:11] Voice 14: or you could request staff that we prepare some kind of request for decision

[2:23:15] Voice 14: from executive committee to trust council.

[2:23:18] Voice 14: And it could happen either at June or September.

[2:23:20] Voice 14: I will note a number of other local governments have already gone out with

[2:23:23] Voice 14: requests to the province to make it enshrined in law.

[2:23:26] Voice 14: So I don't know that, you know,

[2:23:28] Voice 14: there's a material difference between when Iowa's trust brings it in,

[2:23:33] Voice 14: except that if you're hoping to the sooner local governments advocate the sooner you might get it

[2:23:39] Voice 14: on the legislative agenda just noting again the province is really being very constrained around

[2:23:44] Voice 14: what it's taking on in terms of new work right now

[2:23:47] Voice 10: thank you vice chair peterson so

[2:23:50] Voice 2: in terms of

[2:23:52] Voice 2: giving staff direction i mean i think it'd be great if we could have a request for a decision

[2:23:58] Voice 2: following the presentation in terms of lining that up in a in a good way for staff

[2:24:06] Voice 2: you know should we pass a resolution to that effect now or should we consider that at our

[2:24:13] Voice 2: next meeting what do you think is is best i'm

[2:24:18] Voice 14: certainly you could pass a resolution now asking

[2:24:19] Voice 14: staff to prepare that for the june trust council meeting if that's what you wish um

[2:24:28] Voice 10: vice chair

[2:24:29] Voice 10: Peter Peterson. Go ahead.

[2:24:31] Voice 7: All right. Then I move that executive committee request staff to prepare

[2:24:35] Voice 7: a request for decision recommending an advocacy policy or advocacy...

[2:24:45] Voice 10: Undertaking

[2:24:46] Voice 2: advocacy. Undertaking advocacy on the B.C., on enshrining the B.C. coastal marine

[2:24:53] Voice 2: strategy into law and

[2:24:56] Voice 10: legislation i'll give alexandra a moment i think it just says for the

[2:25:16] Voice 10: june for the june trust council and its legislation i think would be better words than the june trust

[2:25:33] Voice 10: council there we go i'll look to director freighter if this is sufficient wording i'm getting a nod

[2:25:41] Voice 14: yes that's fine all

[2:25:43] Voice 10: right i think trustee peterson you read that pretty darn close to what's up there

[2:25:46] Voice 10: so I'm going to accept that. Is there a second to this motion? Second by Vice Chair Elliott.

[2:25:54] Voice 10: Any discussion? The only discussion I'll add is I think you've got the essence of an RFD in the

[2:26:02] Voice 10: comments that you made today. I don't think it needs to be in depth. And even examples of the

[2:26:06] Voice 10: letters that have been done by the others would be helpful for the package. So minimal effort,

[2:26:14] Voice 10: her important statement.

[2:26:17] Voice 10: All right. Any further

[2:26:18] Voice 10: discussion? Call the vote then.

[2:26:21] Voice 10: All those in favor, raise your hands.

[2:26:25] Voice 10: And that carries.

[2:26:27] Voice 10: Thank you, Vice Chairs

[2:26:29] Voice 10: and Director Frater.

[2:26:33] Voice 10: Okay.

[2:26:37] Voice 10: Marching along here,

[2:26:38] Voice 10: we are at items

[2:26:40] Voice 10: correspondence in Section

[2:26:42] Voice 10: 12. We have three pieces

[2:26:44] Voice 10: of correspondence

[2:26:47] Voice 10: before us.

[2:26:48] Voice 10: We have this correspondence

[2:26:50] Voice 10: in sitem 12.1 from mcmillan regarding facebook notices vice chair peterson um

[2:27:01] Voice 2: i'm not recommending

[2:27:03] Voice 2: any particular action but uh i i do um understand the sentiment around the social uh media um

[2:27:15] Voice 2: company and um and it's sentiment that i've heard um from plenty of others i don't know

[2:27:24] Voice 2: that we're in a position to um to effectively get the same reach through another platform at this

[2:27:33] Voice 2: time but i think it's something um certainly worth considering so i just wanted to highlight that i

[2:27:41] Voice 2: tend to agree with part of the sentiment if

[2:27:46] Voice 10: there's no direction then we'll receive this

[2:27:50] Voice 10: information and the next item is 12.2 which is a correspondence on the gabriella ferry

[2:27:58] Voice 10: committee and gabriel island transportation society there this was being requested whether

[2:28:05] Voice 10: to share uh to uh forward to trust council's agenda package for march if there are no

[2:28:17] Voice 10: comments on this then can we through general consult go ahead vice chair elliott

[2:28:21] Voice 11: wondering if it would be more appropriate to uh well i think trustee yates is going to provide

[2:28:29] Voice 11: a report as she always does um so rather than a standalone piece of correspondence

[2:28:34] Voice 11: she's been very active on this request um yeah i'm just where are you putting something in front

[2:28:48] Voice 11: of trust council where we're already we already have a trustee who's um sort of actively advocating

[2:28:53] Voice 11: and has written many letters on this topic so

[2:29:02] Voice 10: would we just i guess ask trustee yates to include

[2:29:10] Voice 10: in her regular reporting for the march trust council is that what you're suggesting if we

[2:29:14] Voice 11: could forward this to trustee yates and yeah ask for a more comprehensive overview she may have a

[2:29:21] Voice 11: better update than than just a standalone letter i

[2:29:25] Voice 10: know she made that request to uh the ceo of the

[2:29:28] Voice 10: the engagement they had recently, but go ahead Vice Chairman.

[2:29:31] Voice 8: Thank you, Chair.

[2:29:32] Voice 8: My only concern is, you know,

[2:29:35] Voice 8: if it's not actively on the agenda

[2:29:37] Voice 8: and out in the public spectrum, it kind of gets lost.

[2:29:43] Voice 8: And to a lot of people, this is a very,

[2:29:46] Voice 8: very important issue.

[2:29:49] Voice 8: So I kind of think it's important

[2:29:52] Voice 8: that it be included on the agenda.

[2:29:56] Voice 8: Because if it's just within a trustee report.

[2:30:00] Voice 8: um especially if if it's going to be like the trusty round table

[2:30:04] Voice 8: at the the end of the third day which sometimes we have had to cancel um i don't think it it gets

[2:30:12] Voice 8: the respect that it deserves um because i hear this on all the islands that it's it's an issue

[2:30:18] Voice 8: for some it's certainly not an issue for all but this is a serious issue for some and i kind of

[2:30:24] Voice 8: would like to do everything i could to to put it out in yellow and a great big highlighter saying

[2:30:28] Voice 8: saying, this is a big issue for BC Ferries, because when we bring it up as individuals,

[2:30:32] Voice 8: it just gets sort of shunted aside. I don't see ferries actively engaged in any issues that are

[2:30:40] Voice 8: brought up by the communities. And I just, this is important. And I would like to give it the

[2:30:47] Voice 8: importance that I think it deserves. Thank you.

[2:30:50] Voice 10: All right. I see Alexandra has raised her hand.

[2:30:53] Voice 10: I think it's to point out that it was copied to Islands Trust Council, but go ahead, Alexandra.

[2:30:57] Voice 10: Alexandra?

[2:30:58] Voice 12: That in addition to Trustee Yates did say when she sent this correspondence that

[2:31:04] Voice 12: any following correspondence related she would also be sending to attach to the agenda and this

[2:31:12] Voice 12: would go under the external committee updates report on the trust council agenda. That's all

[2:31:18] Voice 12: thank you. All

[2:31:19] Voice 10: right thank you. I think both points are fine. I think I know Trustee Yates is going to

[2:31:24] Voice 10: to talk about this more. So I guess with your general consent, can we forward this to the

[2:31:27] Voice 10: Trust Council March agenda package? Yes. Thank you. Okay. The next piece of correspondence is

[2:31:38] Voice 10: item 12.3, an email from Liz Steele on page 76 of the agenda package. Is there any action required

[2:31:47] Voice 10: for this or we'll just go ahead, Vice Chair Elliott.

[2:31:52] Voice 11: I would suggest that this perhaps be

[2:31:56] Voice 11: be sent to the Gabriela LTC and staff be provided

[2:32:00] Voice 11: with the speaking notes so that it can be addressed there

[2:32:05] Voice 11: because it is a specific local trust committee issue.

[2:32:10] Voice 11: I think it's good for executive committee to be aware,

[2:32:16] Voice 11: but considering that there are no negotiations happening,

[2:32:22] Voice 11: you know, our response is going to be in line with what the province has shared.

[2:32:32] Voice 11: However, there's a lot of fear and anxiety right now, specifically on Gabriela Island,

[2:32:41] Voice 11: on this issue and it would be good to have a discussion by the ltc considering we do actually

[2:32:52] Voice 11: have something we can share about the status of negotiations so would that be appropriate

[2:33:01] Voice 11: to forward it to the ltc even though it was already sent to both trustees we could just

[2:33:06] Voice 11: deal with it um on our agenda yeah

[2:33:10] Voice 10: through general consent we can forward this to the

[2:33:13] Voice 10: the Gabriel Island Local Trust Committee.

[2:33:19] Voice 10: Great. Thank you very much.

[2:33:23] Voice 10: All right, trustees, we are nearing the end of this portion of our meeting here.

[2:33:30] Voice 10: So we have 13.1 is the review and the amendment of the current work practice

[2:33:34] Voice 10: on page 78 of the agenda package.

[2:33:46] Voice 10: Not seeing any changes.

[2:33:51] Voice 10: So I guess at this point, this is our work program.

[2:33:59] Voice 10: So with that, the next meeting is going to be February 25th at 9.15 in the morning.

[2:34:08] Voice 10: And this is an in-person meeting at our Victoria office.

[2:34:12] Voice 8: Yeah, I'll note that our calendar says it's electronic.

[2:34:25] Voice 10: Apologies, Chair.

[2:34:26] Voice 12: I'll fix that on the calendar.

[2:34:28] Voice 10: There we go.

[2:34:28] Voice 10: I think we've always tried to have the meetings before Trust Councils through the agenda package be in person.

[2:34:34] Voice 10: All right.

[2:34:35] Voice 10: With that, we are going to go into – oh,

[2:34:37] Voice 11: go ahead, Vice Chair Elliott.

[2:34:38] Voice 10: it sorry I'm

[2:34:39] Voice 11: just wondering do we need to have this meeting in person um just while we're trying

[2:34:45] Voice 11: to save money um I mean I'm happy to participate electronically I think the agenda is pretty

[2:34:55] Voice 11: straightforward and I'm not sure we really need an in-person meeting so I'm wondering if we could

[2:35:00] Voice 11: keep it electronic I'd

[2:35:03] Voice 10: look to staff I mean we typically have a hybrid meeting is this in this

[2:35:07] Voice 10: format anyway for particular vice chair peterson to not have to travel down but vice chair peterson

[2:35:13] Voice 10: your hand is raised oh

[2:35:16] Voice 2: i was just going to note that i have a calendar invite both for in-person

[2:35:19] Voice 2: and for electronic um but i will confirm that i am planning to attend electronically

[2:35:27] yeah

[2:35:29] Voice 10: so i don't know vice chairs if uh any desire to change that or we can we i said we always

[2:35:36] Voice 10: we should accommodate kind of a hybrid vice chair Elliot I

[2:35:39] Voice 11: honestly think we should change it I

[2:35:41] Voice 11: don't think it's necessary just because it's tradition that we meet in person we do need to

[2:35:47] Voice 11: save where we can and so I would like to suggest that the next meeting be electronic

[2:35:53] Voice 10: yeah look to staff is there any anything that would stop us from making a resolution to change

[2:36:01] Voice 10: just to electronic not

[2:36:07] Voice 4: that i'm aware of chair unless director marler sees any issue for three

[2:36:11] Voice 4: weeks out so yeah uh

[2:36:16] Voice 6: no um just any issues with that all

[2:36:20] Voice 10: right vice chair elliott proceed with

[2:36:21] Voice 10: the resolution okay

[2:36:22] Voice 11: i move that the location for the executive committee meeting of february 25th

[2:36:29] Voice 11: 2026 at 9 15 a.m be changed to electronic all

[2:36:36] Voice 10: right is there a second second by vice chair

[2:36:42] Voice 10: peterson any discussion not seeing any i'll call the vote then all those in favor raise your hands

[2:36:56] Voice 10: and that carries all right thank you so with that our next meeting will be electronic

[2:37:03] Voice 10: vice chair peterson i'm

[2:37:09] Voice 2: just looking at the time and some information that i just received

[2:37:13] Voice 2: um and this would only be with your indulgence um but if we could uh i do have the latest from

[2:37:22] Voice 2: the qrd their meeting will not take place until the 10th which is um making our timing a little

[2:37:31] Voice 2: bit tight but the resolution was passed unanimously at their committee of the whole

[2:37:37] Voice 2: and no discussion about the wording and it's in their consent agenda so i will still um

[2:37:45] Voice 2: send all that information along and and hopefully we can get an rwm in a way that's as timely as

[2:37:52] Voice 2: possible for our staff but i think waiting until they've done their final approval probably makes

[2:37:58] Voice 2: our timeline stressful so i've just wanted to highlight that i've got that information and

[2:38:03] Voice 2: and we'll be uh we're accustomed to get it done asap thank you all

[2:38:09] Voice 10: right i'm sure we can find a

[2:38:10] Voice 10: creative solution around this okay so with that i need a motion to go in um close the meeting

[2:38:18] Voice 10: go ahead vice charlotte i

[2:38:23] Voice 11: move that the meeting be closed to the public subject to sections 91

[2:38:27] Voice 11: i of the community charter in order to consider matters related to i the receipt of advice that

[2:38:35] Voice 11: subject to solicitor client privilege actually don't we have another section wasn't there new

[2:38:43] Voice 11: business that isn't covered by i trustee mod i

[2:38:50] Voice 8: i will defer to to interpretation i understood this

[2:38:57] Voice 10: was this section yeah okay

[2:38:59] Voice 10: so yep all

[2:39:01] Voice 11: right sorry uh subject to sections 91 i have the community

[2:39:05] Voice 11: charter in order to consider matters related to either receipt of advice that is subject to

[2:39:09] Voice 11: solicitor client privilege including communications necessary for that purpose and that staff attend

[2:39:14] Voice 11: the meeting is

[2:39:16] Voice 10: there a second second by vice term mod any discussion call the vote all those in

[2:39:22] Voice 10: favor raise your hands and that carries so i'll give staff a moment uh to to uh close the meeting