Islands Trust Council regular meeting, February 11, 2026

[0:00:00] Voice 15: live streamed now. So I'd like to start me by saying good morning everybody and

[0:00:08] Voice 15: thank you all for joining us at this regularly scheduled Trust Program Committee meeting.

[0:00:15] Voice 15: This meeting is being live streamed and recorded so anyone who's not able to attend today the

[0:00:20] Voice 15: recording will be available on the Islands Trust website in the next few days. I also ask that

[0:00:25] Voice 15: everybody keep their mics muted if you're not speaking to reduce the risk of audio disruptions

[0:00:31] Voice 15: during the meeting and with that I'd like to start the introduction of the committee members

[0:00:37] Voice 15: so I'm Christina Evans I'm elected on today as South Pender and I'm chair of the Trust Programs

[0:00:43] Voice 15: Committee and we'll just go around the room in the order that I see people and then I'll carry

[0:00:49] Voice 15: on with the introductions of staff and some more opening comments so I'll start with Trustee

[0:00:54] Voice 15: Trustee Peterson?

[0:00:57] Voice 13: Good morning. Tim Peterson, elected on Huaytai Laskiti Island, coming to you

[0:01:02] Voice 13: this morning from the Victoria office in the territory of Lugankan Speaking Peoples.

[0:01:12] Voice 15: And then I see Trustee Guevara. Guevara, sorry. Hey, good

[0:01:18] Voice 4: morning, everyone. I'm zooming in

[0:01:20] Voice 4: from Galeano Island, which is core territory of the Petalica people. Thank you.

[0:01:27] Trustee Fast: Thank you.

[0:01:28] Trustee Fast: And then I see Trustee Fast.

[0:01:30] Trustee Fast: Morning, everybody.

[0:01:31] Trustee Fast: I'm zooming in from Nuclelaquem, which is Bowen Island, over in the mouth of Alcatsum

[0:01:36] Trustee Fast: Howe Sound, the other side of the street.

[0:01:40] Voice 12: Thank you.

[0:01:40] Voice 12: And then I see Trustee Yates.

[0:01:43] Voice 12: Good morning, everyone.

[0:01:44] Voice 12: And I am zooming in from Snuneymoc Territory.

[0:01:47] Voice 12: I'm elected trustee for the Gabriola Local Trust Area, which includes Mudge and, of course,

[0:01:53] Voice 12: the islands.

[0:01:54] Voice 12: Thank you.

[0:01:55] Voice 12: And then I see Trustee Graham.

[0:01:56] Voice 12: am good

[0:01:59] Voice 9: morning all from sunny denman traditional territory of the comox and the qualicum thank you

[0:02:04] Voice 15: and then i see uh chair patrick of the trust um council yeah

[0:02:11] Trustee Patrick: what am i good morning um i'm

[0:02:15] Trustee Patrick: laura patrick coming from salt spring island unceded territories of many coast salish first

[0:02:20] Trustee Patrick: nations brilliant um

[0:02:23] Voice 15: if i've missed any other regular members of the trust um program committee

[0:02:28] Voice 15: just shout out as I'm going to go now to introduce staff and as I see staff on the screen I see

[0:02:38] Voice 15: um staff Elliot sorry

[0:02:50] Voice 11: did you want me to zoom in from the traditional territory couch and tribes

[0:02:53] Voice 11: uh indigenous advisor for island stress thank you thank

[0:02:57] Voice 2: you I see staff straw good morning trustees

[0:03:03] Voice 2: I'm joining you from the beautiful sunny territories of Skanemo this morning.

[0:03:08] Voice 15: Thank you. I see Staff Graham. No, it's Staff Merrick.

[0:03:17] Voice 10: Good morning. I'm zooming in and work and live in the traditional territory of the Coast Salish Nations.

[0:03:25] Voice 10: Thank

[0:03:26] Voice 15: you. I see Staff Marlowe.

[0:03:30] Voice 8: Good morning. I'm in the territories of the Gwangwin speaking people. Happy to be here. Thank you.

[0:03:38] Voice 15: Thank you. And I see Staff Rater. And I apologize, I'm just introducing staff as staff, not by their titles.

[0:03:48] Voice 3: Good morning. I'm pleased to be joining this morning from the territory of the Wissanich peoples.

[0:03:54] Voice 15: Thank you. I also see our CAO Brony has joined us.

[0:03:58] Voice 7: Good morning. Thank you. Pleased to be joining you from the territory of the Lekwungen speaking peoples. Thanks.

[0:04:03] Voice 15: Thank you. And I see that there were some people joining as we were speaking.

[0:04:07] Voice 15: let me know if I've missed anybody and just give a quick shout out. Otherwise, I'd like to begin

[0:04:15] Voice 15: this meeting by acknowledging that we're fortunate to be able to gather today in locations across the

[0:04:20] Voice 15: territory of the Coast Salish people. As we've introduced ourselves, quite a few territories

[0:04:25] Voice 15: have been named. And I recognize that myself, I'm an uninvited guest residing on the island that I

[0:04:34] Voice 15: that I live in and that this is the traditional unceded territories of many Coast Salish nations

[0:04:41] Voice 15: and I'm just really grateful to be here. This is absolutely gorgeous area of the world. I am

[0:04:47] Voice 15: honored to be a steward of this land as well and it feels like it's spring already and I'm just

[0:04:55] Voice 15: watching all of the plants and everything just springing back to life. It's such a wonderful

[0:05:01] Voice 15: time of year it always makes me very invigorated and very happy and I'm just

[0:05:09] Voice 15: going to keep it brief because we are going to try and get through our agenda

[0:05:12] Voice 15: today in a slightly compressed timeline I also want to say that if we have

[0:05:26] Voice 15: anybody in the and that wants to give a public comic if we've got anybody from

[0:05:30] Voice 15: the public available just raise your virtual hand so that you can be raised to speak and i also want

[0:05:39] Voice 15: to state that this is an official forum for the trust programs committee to discuss relevant

[0:05:43] Voice 15: business and this is a place of employment our staff have the right to a safe and respectful

[0:05:49] Voice 15: workplace and as trustees it's also our job to make sure that we maintain safe respectful voices

[0:05:57] Voice 15: voices at the table. So our choice of words as we go forward and the tone that we use

[0:06:05] Voice 15: is important as we are in a public meeting. This is viewed by members of public as well as various

[0:06:11] Voice 15: government agencies. And with that, I'd like to introduce the agenda, which is up on the screen

[0:06:19] Voice 15: for us. And I, where's mine? Sorry. I normally just keep mine open on my screen beside me. It

[0:06:30] Voice 15: So, this meeting has been called to order and we're now looking at item number two, which is the agenda and the review of the agenda.

[0:06:38] Voice 15: And I'd like to ask the members of this committee, is there any late items, new items or reordering of the agenda that we'd like to be seen?

[0:06:49] Voice 15: Seeing none, we will now ask for the approval of the agenda as it sits on the screen.

[0:06:56] Voice 15: Can I, by general consent, have the agenda approved?

[0:07:00] Voice 15: if you do not agree raise your hand not seeing any disagreement I will take that as the approval

[0:07:10] Voice 15: of the agenda item number three is our public comment period and I would ask staff if there

[0:07:16] Voice 15: are any members of public available on the call today I do not see any attendees online

[0:07:23] Voice 15: perfect and we don't have any delegations and we haven't received any correspondence

[0:07:27] Voice 15: so we're going to move on now to item number six which is the administrative

[0:07:31] Voice 15: administrative coordination section of our agenda and we have our draft minutes from the

[0:07:38] Voice 15: previous meetings that's here for our review and approval. So that's item 6.1.1 pages 3 to 8 of

[0:07:47] Voice 15: the agenda. Are there any changes that anyone would like to raise at this moment? Again not

[0:07:59] Voice 15: not seeing any hands raised, can we by general consent approve the draft minutes of July 30th,

[0:08:06] Voice 15: 2025? Not seeing any disagreement, I will take it then by general consent that the Trust Programs

[0:08:17] Voice 15: Committee draft minutes of July 30th, 2025 are approved. Our next item is resolutions without

[0:08:25] Voice 15: meeting. And we did have an item which was RWM 2025-03, which is a cancellation of the meeting

[0:08:34] Voice 15: on November 5th 2025 and that's here for our information and moving on then to item 6.3

[0:08:43] Voice 15: which is the follow-up action list on page 10 and this is here for our review and let's wait for us

[0:08:53] Voice 15: to scroll down there and I'll ask in advance does anyone have any questions for staff on our

[0:09:00] Voice 15: follow-up action report and I will also ask if staff have any items that they wish to address

[0:09:07] Voice 15: at this juncture if

[0:09:10] Voice 3: I might chair I'd like to speak to item one yeah so just

[0:09:15] Voice 3: wanted to give you an update on the Secretariat services policy in that it

[0:09:19] Voice 3: has been through there's been some amendments made to it through the

[0:09:24] Voice 3: Governance Committee so that will be coming forward to Trust Council in March

[0:09:28] Voice 3: for consideration led by director Marla in that in that redrafting or amending

[0:09:35] Voice 3: there wasn't consideration of criteria for adjudicating future requests for support

[0:09:42] Voice 3: so just look into this committee where this has been sitting here since 2021 and no one has since

[0:09:48] Voice 3: you know

[0:09:48] Voice 3: multiple rounds of consideration has advanced any criteria so i do wonder if you want

[0:09:52] Voice 3: to keep this on your follow-up action list or maybe if you want to consider taking it off at

[0:09:56] Voice 3: this time and then i'll just note the other two items are on your agendas today so

[0:10:04] Voice 15: let's open that

[0:10:05] Voice 15: up for a quick discussion um i'll see if anybody else has anything to say otherwise i'll speak to

[0:10:11] Voice 15: that query as to whether or not to keep it here or um to remove it trustee

[0:10:17] Voice 12: yates um yeah just sort

[0:10:19] Voice 12: of a general question to everyone attending um the secretariat services that we've been a part

[0:10:26] Voice 12: of in the last i don't know a couple of trust councils anyway um like bain sound and the

[0:10:33] Voice 12: the Southern Gulf Islands Forum, those have been very valuable to Trust Council and even to

[0:10:40] Voice 12: individual local trust committees. But we haven't really said that there has to be a criteria.

[0:10:45] Voice 12: And I'm just wondering, do we need the criteria? Or can we just continue to either approve or not

[0:10:52] Voice 12: approve budgeting for attendance and participation in those sort of extracurricular things that are

[0:11:01] Voice 12: are important to us. So

[0:11:04] Voice 15: I'll just quickly address part of that question and then ask if staff

[0:11:08] Voice 15: readers anything to add. So there are currently some criteria, which one of them is that a trust

[0:11:13] Voice 15: council member has to be a part of that organization. So there are some criteria in

[0:11:19] Voice 15: there already. What this is here for is for a review of criteria and if there's anything missing

[0:11:25] Voice 15: that should be added in so that future councils have some understanding of what qualifies for

[0:11:33] Voice 15: support in these areas. And it could be how involved they are in conservation or anything

[0:11:41] Voice 15: along those lines. So it's just for us to take a look to see if the criteria is valid for today

[0:11:47] Voice 15: day and for future looking as well trustee

[0:11:51] Trustee Fast: fast thank you chair i'm um uh i'm thinking we might

[0:11:57] Trustee Fast: take this off our list um partly because uh it's been working fine the criteria seem to be

[0:12:05] Trustee Fast: effective and we do discuss them as trust council and uh and at committees and um it's a really

[0:12:12] Trustee Fast: really valuable program that's been working well and we're coming up to an election so I think we

[0:12:20] Trustee Fast: should kind of leave it as is for the next trust council and we haven't provided any funding I

[0:12:28] Trustee Fast: believe as far as the draft budgets I've seen for the upcoming year so I kind of think we should

[0:12:33] Trustee Fast: leave it as is my suggestion for criteria I did have some ideas but that was about the

[0:12:41] Trustee Fast: the heritage grants program where we'd had a variety of applicants and some of them seemed

[0:12:54] Trustee Fast: more suitable than others, but without clear criteria, it was difficult.

[0:12:58] Trustee Fast: But my feeling about the Secretariat Services is that it's great as it is.

[0:13:03] Trustee Fast: Thank you.

[0:13:05] Trustee Fast: Thank you.

[0:13:06] Trustee Fast: Trustee Peterson.

[0:13:08] Voice 13: Thank you, Chair.

[0:13:09] Voice 13: My recollection is that this came up because committee members assessing applications for funding, I think, kind of felt like it was fairly subjective.

[0:13:28] Voice 13: Now, I'm not sure how

[0:13:29] Voice 14: should

[0:13:31] Voice 13: we have additional criteria, how less subjective the committee's assessment might be.

[0:13:40] Voice 13: So I don't think it's vital that it's addressed, but I do suspect that it may come up again in the future.

[0:13:51] Voice 13: And I think particularly when we have a limited funding pool and a lot of requests.

[0:13:57] Voice 13: So I'm not attached to keeping it on our follow-up action list at this point.

[0:14:04] Voice 13: But just noting that the topic may arise again in the future should Trust Council budget funding and should we have quite a number of applicants again.

[0:14:20] Voice 13: Thank

[0:14:22] Trustee Fast: you. I see Trustee Fass for a second time.

[0:14:25] Trustee Fast: Thank you. I'd just like to move that the Trust Programs Committee remove this item from the follow-up action list.

[0:14:34] Trustee Fast: And

[0:14:36] Voice 15: before we second that, I just want to clarify, are we removing it or are we moving it to the future work?

[0:14:47] Trustee Fast: I don't know if it needs to be a project.

[0:14:50] Trustee Fast: This is something that we ask staff to do.

[0:14:56] Trustee Fast: It's not a committee project.

[0:14:58] Trustee Fast: And I think we should stop asking staff to do it at this point.

[0:15:03] Trustee Fast: So I'm moving that we remove item, the item number one, is it item number one?

[0:15:14] Trustee Fast: They're all ones.

[0:15:15] Trustee Fast: They're all ones.

[0:15:16] Trustee Fast: The 14 May 2021 action item from the follow-up action list.

[0:15:24] Voice 15: Okay.

[0:15:25] Voice 15: Are we, I'm just going to ask staff to put the wording up and I'm going to ask if we're

[0:15:30] Voice 15: happy with the wording before we get a seconder.

[0:15:33] Voice 15: trustee yates um i'll just wait um if you're seconding i'll wait for that and if you've got

[0:15:37] Voice 15: a comment i'll wait until we've got the wording up so we can go from there and if we could just

[0:15:56] Voice 15: make the wording a little bit larger when you have a second that'd be lovely and while she's

[0:16:06] Trustee Fast: working on that if it could say instead of remove this item one uh remove the may 2021

[0:16:16] Trustee Fast: item thank you um

[0:16:28] Voice 15: can we make the wording a little bit larger because i can't read it

[0:16:31] Voice 15: thank you um trustee yates are you wanting to make a comment on the wording

[0:16:38] Voice 15: no

[0:16:40] Voice 12: just to second it thank you very much um

[0:16:43] Voice 15: i would propose a wording change to the

[0:16:50] Voice 15: motion that it referenced the um and i can't see the the wording here one second let me go down

[0:16:59] Trustee Fast: Secretariat criteria?

[0:17:00] Trustee Fast: Yes, that

[0:17:02] Voice 15: would make things a little bit clearer for any future readers of this motion.

[0:17:09] Voice 15: So if we can say remove the May 2021 Secretariat Services Criteria or Secretariat Services Applications Criteria item.

[0:17:26] Voice 15: So if we can insert the words right where your cursor is.

[0:17:30] Voice 15: There you go.

[0:17:30] Voice 15: Awesome.

[0:17:34] Voice 15: Does that look good to everybody?

[0:17:36] Voice 15: everybody? Seeing nods. Trustee Yates, I believe you're seconding this. Are you still happy to

[0:17:43] Voice 15: second this motion? Yes,

[0:17:44] Voice 15: it's got better wording. Thank you. You're welcome. Any discussion on this

[0:17:50] Voice 15: item? Seeing none, I'll call the vote. All those in favor, please raise your hand. Please lower

[0:18:05] Voice 15: your hands. Are there any opposed? Seeing none, that is carried. Thank you very much. All right.

[0:18:20] Voice 15: Right. Now going back to our agenda, I am, so now we're going into item number seven.

[0:18:32] Voice 15: So it's a business work programs item, and we have a briefing on the Islands Trust Community

[0:18:37] Voice 15: Stewardship Awards. And I will turn this over. Sorry, I'm just going to have to be bouncing

[0:18:44] Voice 15: back and forth because I didn't print this off. So this is our program coordinator who is running

[0:18:53] Voice 15: If I can turn this over, I think, who is running this item?

[0:19:01] Voice 15: So, Chair, we're going to ask our Program Coordinator, Chloe Straw, to speak to this one.

[0:19:05] Voice 15: Brilliant. Thank you. I'm mixing a lot of people up here.

[0:19:09] Voice 2: Thank you, Chair. Yes, as we are in the final term of Trust Council, it's time to launch our Community Stewardship Awards program.

[0:19:18] Voice 2: This will be a reminder for many of you, but I'll just quickly give you some of the key details.

[0:19:26] Voice 2: So the Community Stewardship Awards Program encourages and recognizes individuals and groups who are supporting the unsressed mandate to preserve and protect.

[0:19:35] Voice 2: To date, we've given out 83 awards and you will be receiving an email from me in the coming weeks asking for your help in soliciting nominations.

[0:19:46] Voice 2: We will be accepting nominations for the awards program until April 10th and so that you can review them at your May 7th meeting and provide recommendations to Trust Council for the June Trust Council meeting.

[0:20:00] Voice 2: meeting. Upon being selected as a recipient for a community stewardship award, recipients will

[0:20:07] Voice 2: receive a congratulatory letter from the chair of trust council, as well as be invited to a

[0:20:14] Voice 2: small award ceremony in the local trust committee area that they live. And I think that's probably

[0:20:24] Voice 2: all I need to say about this one unless you've got any questions. Oh

[0:20:32] Trustee Fast: Trustee Fast? Just a quick

[0:20:34] Trustee Fast: question and I don't know it might be a long time ago but I'm just curious about nominations per

[0:20:39] Trustee Fast: island list it's got Bowen Island and Boyer Passage Island listed together and I'm just

[0:20:46] Trustee Fast: wondering isn't Boyer Passage Boyer and Passage Islands I believe are part of the Gambier Island

[0:20:52] Trustee Fast: trust uh local trust committee so it's just a question there if anybody knows if not that's

[0:21:01] Trustee Fast: fine but i think it might sort of confuse people a little bit absolutely

[0:21:06] Voice 2: i think you are correct

[0:21:07] Voice 2: um trustee fast and we will make that correction okay do the package here

[0:21:13] Voice 2: thank you thank you

[0:21:16] Voice 15: are there any other questions or comments on the briefing seeing shakes of heads oh trustee fast

[0:21:25] Voice 15: um i'm just

[0:21:28] Trustee Fast: curious as to uh what is in the water on north and south pender island

[0:21:35] Trustee Fast: that there are so many nominations and that there are so many uh recipients and i know that there's

[0:21:42] Trustee Fast: so many donations of land to the islands trust conservancy and uh all this stewardship there

[0:21:49] Trustee Fast: There seems to be a stewardship spring happening there.

[0:21:52] Trustee Fast: And I wonder if anybody who knows about the Penders can inform the rest of us how you do it.

[0:22:06] Voice 15: Over.

[0:22:07] Voice 15: You have to come and visit here.

[0:22:09] Voice 15: It is a magical place.

[0:22:12] Voice 15: And South Panda tends to be one of the most active communities, even though we are the smallest.

[0:22:21] Trustee Fast: That's all I have to say.

[0:22:23] Trustee Fast: Okay.

[0:22:23] Trustee Fast: I think there's lots of activity happening on other islands, too. And this is my point is Bowen Island is extremely active. And I'm just thinking we need to get the word out more on all the islands, including those who aren't part of this committee, of course.

[0:22:43] Trustee Fast: and but I'm sure staff are going to do all that that's in the briefing and I know the word gets

[0:22:48] Trustee Fast: out but I think I'll be supporting this on Bowen more than usual thank you I

[0:22:56] Voice 15: was just going to add

[0:22:56] Voice 15: on to that I think I know especially on South Pender because it's a small community and there

[0:23:02] Voice 15: is a very very strong sense of community all of the neighbors talk to each other and it's almost

[0:23:09] Voice 15: like encourage and challenge and really get really get involved and like having little groups

[0:23:15] Voice 15: coordinated and it just it just spreads it's yeah it's really nice um okay any other comments or

[0:23:26] Voice 15: questions not seeing any we will then move on to the next item which is 7.2 which is the

[0:23:35] Voice 15: educational webinar for realtors briefing and this is on page 18 if i can get my cursor to

[0:23:42] Voice 15: work here um and this is from trust area services so i'm not sure who's speaking to this this time

[0:23:50] Voice 15: if i can ask staff rater who's speaking to this um

[0:23:54] Voice 3: again i'm going to turn to program coordinator

[0:23:55] Voice 2: straw thank you thank you director um this is coming to you based on requests that was made

[0:24:04] Voice 2: at your february 12th meeting back in 2025 um to put on some sort of presentation for realtors

[0:24:11] Voice 2: working in the Islands Trust area, we have consulted with our colleagues in technology

[0:24:21] Voice 2: services. And while they are still working on the MAP-IT software updates, we are assured that

[0:24:28] Voice 2: that's coming. And so what you have before you is a briefing asking if this is the direction that

[0:24:34] Voice 2: you would like us to head in to prepare a webinar that would be promoted through the BC

[0:24:40] Voice 2: Association of Realtors. They have to do regular professional development activities. So I think

[0:24:47] Voice 2: that this would align quite nicely with that. And we know from speaking to local realtors that

[0:24:52] Voice 2: they get great use out of that MAP-IT software tool. It would also be an opportunity for us to

[0:24:59] Voice 2: have a planner attend to introduce any updates, relevant legislation that realtors might need to

[0:25:05] Voice 2: to be apprised of as well as of course answer any questions related to land use planning

[0:25:10] Voice 2: and so because I would most likely be hosting this webinar as the program coordinator I would

[0:25:17] Voice 2: also be able to present on some of the materials that we send out as part of our living in the

[0:25:22] Voice 2: trust area mail out to new residents so on topics such as stewardship education, groundwater

[0:25:28] Voice 2: sensitivity etc. I'll leave it there as I see some questions are coming in already. Perfect I'm going

[0:25:35] Voice 2: to go to trustee peterson first

[0:25:37] Voice 15: for questions um

[0:25:39] Voice 13: thank you chair and uh thank you for the

[0:25:44] Voice 13: introduction um and i'm glad joe elliott was is with us today because as i was looking through

[0:25:52] Voice 13: this i think that um in some way or another i think the realtor um education piece needs to

[0:26:04] Voice 13: touch on areas of cultural significance and hierarchical potential. Now, I don't know

[0:26:14] Voice 13: how best we do that in a respectful way, and what sort of resources are appropriate to make,

[0:26:25] Voice 13: you know, to bring that message. But it is a really important thing. And I think as far as

[0:26:34] Voice 13: as the value of us doing this work,

[0:26:37] Voice 13: which I think is valuable,

[0:26:39] Voice 13: I think it'd be really important

[0:26:40] Voice 13: to include at least some component of that

[0:26:44] Voice 13: from my perspective,

[0:26:46] Voice 13: because realtors are often that front line

[0:26:50] Voice 13: in a sense for people coming newly to the islands.

[0:26:56] Voice 13: So I'm

[0:26:58] Voice 14: happy

[0:26:59] Voice 13: to take the relevant advice

[0:27:03] Voice 13: from senior staff and in particular from Joe

[0:27:07] Voice 13: on how best we might approach that.

[0:27:09] Voice 13: But I think we'd be, I feel like we'd be a little remiss

[0:27:12] Voice 13: if we didn't at least include a component on that.

[0:27:16] Voice 2: Chair, if I might respond and then turn to our senior Indigenous

[0:27:21] Voice 2: relations advisor if he's got additional comments to make.

[0:27:24] Voice 2: Absolutely.

[0:27:25] Voice 2: So staff have recently been invited to review the draft

[0:27:29] Voice 2: Reconciliation Action Plan that's being developed.

[0:27:31] Voice 2: And I will say that there's a very clear mention of including and sort of promoting cultural heritage protection.

[0:27:40] Voice 2: And so since the time of drafting this brief, that has sort of come onto the radar.

[0:27:47] Voice 2: are and so um i believe that there is a document being prepared through the regional planning team

[0:27:53] Voice 2: um that's that's an educational um resource that could absolutely be be shared both with

[0:28:00] Voice 2: realtors and added to our living in the trust area mail out thank

[0:28:06] Voice 15: you i'm just going to ask

[0:28:08] Voice 15: if senior indigenous advisor elliot would like to add any additional information here

[0:28:15] Voice 11: No, just to support Chloe.

[0:28:17] Voice 11: And I think that's really a good process, developing that process.

[0:28:20] Voice 11: And I think, you know, it's imperative that it's developed in line with the nations, the Indigenous government bodies, ensuring that we're sharing the appropriate information with this part.

[0:28:32] Voice 11: So I think, you know, it's going to take some time in regards to working with our nations to ensure that we have it correctly as we move forward.

[0:28:39] Voice 11: Thanks.

[0:28:41] Voice 15: Brilliant.

[0:28:41] Voice 15: Thank you so much.

[0:28:43] Voice 12: Trustee Yates?

[0:28:45] Voice 12: Yeah, thank you. Thank you very much, Chloe, for that information. And thank you so much,

[0:28:54] Voice 12: Trustee Peterson, for asking that question about cultural heritage and cultural sensitivity. That

[0:29:01] Voice 12: was definitely the first part of my question is this is an essential part of learning about living

[0:29:09] Voice 12: in the trust area. It's just so important to know that. And the second part of my comment or

[0:29:16] Voice 12: question relates more to the local trust area here. At the very beginning of this term,

[0:29:24] Voice 12: this sort of came up locally. And I asked if we could have a local presentation for our realtors

[0:29:31] Voice 12: on Gabriola. It came up because things were happening where realtors were selling properties

[0:29:38] Voice 12: with the idea of short-term vacation rentals, for example, with no holds barred. So it sort of was

[0:29:46] Voice 12: like, can we just educate them on the difference between bed and breakfast and short-term vacation

[0:29:51] Voice 12: rentals and sort of more specific things like that. But then as time passed, we had real

[0:30:00] Voice 12: asking us well we need to know a lot more information about living in the trust area

[0:30:05] Voice 12: we need to have those updated maps when we're working with potential land purchasers and and

[0:30:14] Voice 12: i'm happy to say that even in the last couple of years lots of queries about cultural sensitivity

[0:30:21] Voice 12: in the trust area and learning more about first nations and indigenous governing bodies in the

[0:30:28] Voice 12: the trust area. So the time has come. And I'm really glad to see this can be happening. Thank

[0:30:34] Voice 12: you. Thank you. Trustee

[0:30:38] Trustee Fast: Fast. Thank you. Great comments. I was just interested in the

[0:30:47] Trustee Fast: how long have we been doing this? Do staff have any? It seems like a lot of properties have

[0:30:55] Trustee Fast: They've changed hands just between November and April and November.

[0:31:00] Trustee Fast: And I'm wondering if staff can provide any, I'm not asking for a report, but is there a report that somebody can point me to?

[0:31:10] Trustee Fast: Or what is the kind of trends?

[0:31:13] Trustee Fast: Is it increasing that more people are buying land?

[0:31:18] Trustee Fast: What's the churn in properties turning over?

[0:31:24] Trustee Fast: I'm just wondering about that.

[0:31:27] Trustee Fast: And also whether we might at some point, or maybe we already do, have some information on the website, questions to ask your realtor.

[0:31:38] Trustee Fast: Anyway, those are two questions. Thank you.

[0:31:43] Voice 15: I'll let Steph answer that and I'm throwing my own hand up for later.

[0:31:48] Voice 2: Thank you through the chair.

[0:31:50] Voice 2: While I don't have, I could pull up the specific figures from the last mail out that was done in the, would have been the second quarter.

[0:31:58] Voice 2: My memory is saying it was around 179 new properties. So definitely there's been a surge in this recent quarter. That's definitely something that staff could compile as sort of a comparative trend. But yes, I was surprised at the numbers as well.

[0:32:16] Voice 2: and great idea in terms of adding a section to our website and there has been some discussion

[0:32:22] Voice 2: around you know trying to find a way to more prominently display some of our stewardship

[0:32:27] Voice 2: education type resources on the website it's quite a dense website so that is a conversation

[0:32:33] Voice 2: that's happening amongst staff yeah

[0:32:36] Trustee Fast: and I thank you I think the the the questions to ask your

[0:32:40] Trustee Fast: realtor even just posing that question kind of reminds people that they may not have all the

[0:32:46] Trustee Fast: the answers in here or or you you anyway I'll just leave that there and I I will think about

[0:32:59] Trustee Fast: whether to ask staff about this information just hearing that it's a surge is enough for me right

[0:33:03] Trustee Fast: now thank you

[0:33:05] Voice 15: as as I was saying I had thrown my hand up so I'll speak first and then I'll go up

[0:33:11] Voice 15: to the next couple of hands that I see on the screen as mine ties into this conversation so

[0:33:17] Voice 15: So my thought was to have a website page for realtors and potential buyers that simply

[0:33:24] Voice 15: has links that redirects to different areas that we currently have on the website.

[0:33:29] Voice 15: And I'm saying that because a lot of people have difficulty navigating the website.

[0:33:33] Voice 15: So if you are a realtor or a potential buyer, it's nice to have something really clean.

[0:33:37] Voice 15: So things like redirecting to previous webinars and educational tools, links that go to maps

[0:33:45] Voice 15: of the protected areas, because I know I've seen protected areas for heritage sites, First Nations

[0:33:53] Voice 15: sites, mature forests, protected areas. So that's always good information to have as a potential

[0:34:03] Voice 15: buyer, as well as for the realtor to say, hey, go to this link, and then see what's what's important

[0:34:09] Voice 15: to you. Having it linked to the bylaws of the various islands is also really good if you're

[0:34:18] Voice 15: a potential buyer to look at. So I was just thinking like if there's a page and it's just

[0:34:22] Voice 15: got the bullets of topics and then the realtor or the buyer can click on that and just be redirected

[0:34:30] Voice 15: to the right area in the website so that they don't have to spend a lot of time trying to

[0:34:35] Voice 15: navigate the website as well and then some of the other information that was being raised is also

[0:34:40] Voice 15: really valuable um so trying to just make things easy for both the realtor and potential buyers

[0:34:46] Voice 15: to get the information needed um trustee gavaro uh

[0:34:53] Voice 4: thank you i was pretty excited when i saw this

[0:34:55] Voice 4: on the agenda because i think this is a wonderful idea i frequently get screenshots from people in

[0:35:02] Voice 4: community that see listings that promise something that the land could possibly never

[0:35:08] Voice 4: deliver through the zoning. In particular, we have a couple of trustees here, or a couple of

[0:35:13] Voice 4: realtors that are very interested in this and are quite knowledgeable as well. I think that a lot

[0:35:19] Voice 4: of realtors, especially if they've been doing this for decades in the Gulf Islands, have an

[0:35:23] Voice 4: understanding and a lens that they look at the islands in a different way than we do. And I'm

[0:35:29] Voice 4: sure they could be allies and helpful we can learn from them um my question was um i was wondering if

[0:35:34] Voice 4: um maybe for information that would be delivered in the webinar is some of the um realtors asked

[0:35:43] Voice 4: what is confusing to you like maybe we can um get some of the themes of the webinar directly

[0:35:49] Voice 4: from them so they can they can ask us the questions i'm sure they got plenty for us thank you that's

[0:35:56] Voice 15: That's a great suggestion. Chair Patrick.

[0:36:01] Trustee Patrick: Well, I encourage that, you know, who are we targeting? Someone thinking about buying or building or something, too.

[0:36:07] Trustee Patrick: So, I mean, realtors are key, but I think the messaging needs to be clear that sometimes it's the person that's also seeking.

[0:36:13] Trustee Patrick: But I do keep track of data here on Salt Spring, just so you know, in 2025, 159 properties exchanged hands.

[0:36:21] Trustee Patrick: Since 2020 alone, 1,108 properties on Salt Spring have changed hands. So the numbers are, that's just one island. So this is important.

[0:36:33] Trustee Patrick: Great.

[0:36:37] Voice 15: So I'm going to maybe make a recommendation that on a future meeting this year that we get together and have a conversation on this item.

[0:36:51] Voice 15: So we set aside enough time in the meeting so we can have a good discussion on this.

[0:36:57] Voice 15: and it could even be this meeting if we get through the rest of the topics just so that we can

[0:37:03] Voice 15: sort of have a brainstorming activity where we throw everything in the kitchen sink

[0:37:15] Voice 15: at the board and then we can come back and look at what is feasible what is useful have staff

[0:37:24] Voice 15: staff continue the work that they're doing with the realtors to find out what is important to

[0:37:30] Voice 15: realtors and then the only thing that I think we could ask to do is get this to a project charter

[0:37:42] Voice 15: stage for the incoming term because this year we are trying to scale back on the work that we're

[0:37:51] Voice 15: doing this is an election year and that was the agreement that we were discussing at trust council

[0:37:56] Voice 15: how do people sit with that if we were to come up sort of with the um the what is in scope what is

[0:38:03] Voice 15: out of scope for the project and then have this sit on on the future projects list for the incoming

[0:38:11] Voice 15: term trustee fast uh

[0:38:15] Trustee Fast: thank you i think um these are sort of follow-up steps like let's see what

[0:38:22] Trustee Fast: what happens with this initial step that we have on the agenda here, educational webinar for

[0:38:29] Trustee Fast: realtors and see what the uptake is, see what we all feel about it in terms of what we gather in

[0:38:38] Trustee Fast: our communities, including staff, right? I don't want to put any more work on staff until we

[0:38:44] Trustee Fast: We go step by step.

[0:38:48] Trustee Fast: Thank you.

[0:38:50] Voice 15: And for clarity, I'm not saying not proceed with the webinar.

[0:38:54] Voice 15: I'm saying the follow-on work that comes, that flows out of it.

[0:38:58] Voice 15: Trustee Peterson?

[0:39:00] Voice 4: No.

[0:39:01] Voice 13: Yeah, thank you.

[0:39:04] Voice 13: Yeah, I do agree.

[0:39:06] Voice 13: I mean, I think this particular webinar topic, especially if done well,

[0:39:14] Voice 13: probably should be a recurring every so often the need to sort of analyze the outcomes and you know

[0:39:27] Voice 13: I guess room for improvement I agree isn't isn't incredibly time sensitive

[0:39:36] Voice 9: so

[0:39:37] Voice 13: I mean I'm generally amenable to the thought of you know proceeding with a webinar

[0:39:42] Voice 13: in a thoughtful way.

[0:39:44] Voice 13: And then I'm unclear.

[0:39:48] Voice 13: I know we can track numbers of people that attended

[0:39:55] Voice 13: and viewed it later online.

[0:39:59] Voice 13: But in terms of actually seeking feedback from participants,

[0:40:08] Voice 13: especially the sort of target audience,

[0:40:11] Voice 13: I'm not sure to what extent we have done that

[0:40:15] Voice 13: or what level of staff capacity there would be for something like that.

[0:40:22] Voice 13: I mean, I think it's useful to analyze the effectiveness, the reach,

[0:40:28] Voice 13: but also if we can do that in a way that doesn't turn into a large project

[0:40:33] Voice 13: for staff, then I think it's totally reasonable to do so.

[0:40:36] Voice 13: So if it goes beyond a certain scoping, then, you know, we really need to reconsider perhaps.

[0:40:44] Voice 13: So leave it there.

[0:40:47] Voice 15: Thank you very much.

[0:40:49] Voice 15: Trustee Graham.

[0:40:51] Voice 9: Yeah, thanks.

[0:40:52] Voice 9: I just want to share the fact that many moons ago when I was a young trustee on Denman, we had the exact same conversation.

[0:41:01] Voice 9: And we got all excited about it at Trust Council.

[0:41:04] Voice 9: And we thought it was a great idea.

[0:41:06] Voice 9: idea and staff reminded us that they were overworked and this was going to have to replace

[0:41:13] Voice 9: something that they were doing. And it's a great idea. It doesn't really fit the core work of the

[0:41:20] Voice 9: trust. It's kind of ancillary. It's educational. And at the end of the day, we realized, wow,

[0:41:26] Voice 9: this is a really big project to do it well. And we stopped. So I don't mean to throw cold water

[0:41:33] Voice 9: on a great idea but once again we're we're kind of thinking outside the periphery of our core work

[0:41:40] Voice 9: and it involves staff and we know my goodness we know how well how much work we ask staff to do and

[0:41:47] Voice 9: so this I would put this on a future trust council decision when maybe some of these other big things

[0:41:56] Voice 9: that we've been working on have been put to bed thank

[0:41:59] Voice 15: you very much for your comments I would

[0:42:01] Voice 15: but also just if that's okay, I'd just like to add on to that.

[0:42:04] Voice 15: Yes, this could turn into a very large project

[0:42:06] Voice 15: if it's not bound correctly,

[0:42:09] Voice 15: which is why I was suggesting that we come up with a project charter

[0:42:13] Voice 15: with the correct boundaries around what is an out of scope,

[0:42:17] Voice 15: such as just a page on the website with links to existing pages

[0:42:21] Voice 15: is easier than creating whole new content as an example.

[0:42:27] Voice 15: And the only reason why I would,

[0:42:29] Voice 15: and I'm sure this was part of the conversation when you were, as you said, a young, enthusiastic

[0:42:35] Voice 15: trustee. Attracting the right people to the islands is very important. Giving the potential

[0:42:44] Voice 15: buyers the right information so they understand what they're stepping into. This is not and never

[0:42:49] Voice 15: has been purchasing land in a fee-simple state with no additional responsibilities. Owning

[0:42:56] Voice 15: property on the gulf islands comes with a unique mandate and each person that lives here falls

[0:43:03] Voice 15: under that mandate of preserve and protect and being a steward and that is very different than

[0:43:07] Voice 15: buying property pretty much anywhere else so having that educational tool up front before you

[0:43:13] Voice 15: have a buyer also helps prevent a lot of churn as chair patrick said a lot of people come to the

[0:43:20] Voice 15: island by and then leave because they realize this is not an appropriate place for them

[0:43:25] Voice 15: it doesn't suit the lifestyle that they're looking for so having that up front is important so that

[0:43:31] Voice 15: we it helps with the preservation and attracting the people that are going to respect the land

[0:43:38] Voice 15: and rather than having unfortunate situations where somebody comes and they bring their dream

[0:43:43] Voice 15: and it has unintended consequences that are detrimental to either community or our environment

[0:43:55] Voice 15: or you know their own lifestyle um and i'll just leave that there i think i think this this

[0:44:03] Voice 15: in a roundabout way really does fit in with what we're trying to do as well

[0:44:09] Voice 15: um trustee gabriel govoro i will get this right either or

[0:44:14] Voice 4: um my mom's a high school teacher

[0:44:17] Voice 4: and none of her students could say her last name right so i have my maiden name you're right

[0:44:25] Voice 4: um just a comment and a question um I think yeah I think this is kind of really kind of a little

[0:44:32] Voice 4: bit in our our lane a little bit because I think it's something that uh um as a trustee is something

[0:44:37] Voice 4: very helpful on my island if I could talk to the realtors or I know we're kind of all working or

[0:44:41] Voice 4: have an understanding of what's happening when property changes uh hands then all the better

[0:44:47] Voice 4: um it does seem to me though and I do recall and it goes back way before I think even

[0:44:53] Voice 4: I don't know more than a decade but I'm pretty sure that we've already put out a video uh real

[0:45:01] Voice 4: estate for real estate agents in the past and I know that that because the real estate agency

[0:45:06] Voice 4: stays here in Galliano I saw that and that's what they've kept that in mind and it's it's been a

[0:45:11] Voice 4: long time since that was published but they still think about it and I think I think that's a really

[0:45:16] Voice 4: good um it's worth um it's it's worth it's worth it to do it it has a long-term uh positive effect

[0:45:24] Voice 4: in our community thanks i just i can't remember i couldn't find it on youtube i was looking for it

[0:45:28] Voice 4: i can't remember the name of it but i know there is one out there thank you justy yates oh thank

[0:45:36] Voice 12: you um i i actually feel it's more urgent maybe than any anyone else simply because i brought it

[0:45:42] Voice 12: up at the beginning of my term um because the realtors were asking me on gabriola when can we

[0:45:51] Voice 12: meet with you when can we meet with you so then i took that to our local trust committee and it

[0:45:55] Voice 12: sort of it just became much bigger it became more like oh now it's a trust programs thing now it has

[0:46:01] Voice 12: to be all this stuff so um it's urgent and i feel it's urgent because the realtors are still i met

[0:46:09] Voice 12: out with the realtors two weeks ago and they're still asking me when are we going to have a get

[0:46:15] Voice 12: together um with the islands trust even just something as simple as how to use map it um

[0:46:22] Voice 12: but it needs to be more than that it needs to be about just as you were saying chair evans this is

[0:46:29] Voice 12: the the place where you are thinking about buying property may not be where you actually want to

[0:46:35] Voice 12: to live. And that's really important. I mean, originally, it came up in my area, because

[0:46:41] Voice 12: there was one realtor who was overselling properties, like, oh, you can have a short

[0:46:46] Voice 12: term vacation rental here, no problem. And it's like, no, you can't, it wasn't even a little bit

[0:46:51] Voice 12: suitable. And we need to put the brakes on things like that. But mostly, we just need to work

[0:46:57] Voice 12: in really positive ways with our realtors. Because in small communities, we know our realtors,

[0:47:04] Voice 12: I know all the realtors here, and they're still asking me, when are we going to get together?

[0:47:09] Voice 12: So, thank you.

[0:47:13] Voice 15: Thank you.

[0:47:14] Voice 15: Trustee Peterson.

[0:47:17] Voice 13: Yeah, I just wanted to reiterate, I think there is value in pursuing this in the near term.

[0:47:24] Voice 13: um and in particular uh the piece of around the the cultural heritage thing uh um uh and you know

[0:47:35] Voice 13: potential art sites it's really live issue um

[0:47:39] Voice 14: i

[0:47:41] Voice 13: wouldn't want to put off um the opportunity to

[0:47:45] Voice 13: to do what we can to um share information you know with realtors which hopefully also gets to

[0:47:54] Voice 13: to prospective land purchasers.

[0:47:57] Voice 13: But also I think there's long-term value

[0:48:02] Voice 13: in any updated version of this type of informative piece

[0:48:09] Voice 13: of work that we provide,

[0:48:11] Voice 13: because it can then be available and to be pointed to.

[0:48:17] Voice 13: So where we may not need to completely update the webinar

[0:48:24] Voice 13: every year for example you know I'm not advocating that but I think I think there's value in having

[0:48:34] Voice 13: a pretty recent and pretty up-to-date version of it that hopefully stays relevant for the next

[0:48:43] Voice 13: few years and we can and direct folks to it for a while so that has lasting value it's not just

[0:48:50] Voice 13: the value of the of the one day that the webinar is held thank

[0:48:57] Voice 15: you so thank you very much for the

[0:49:01] Voice 15: comments and various perspectives and previous attempts at this it's all very helpful useful

[0:49:09] Voice 15: information and i'm sure staff have listened and yeah i think it would be valuable to bring this

[0:49:19] Voice 15: item forward again for discussion um i can't remember when we were going to be running that

[0:49:26] Voice 15: webinar could staff remind me i can't think right now through

[0:49:33] Voice 2: the chair um we haven't actually

[0:49:35] Voice 2: scheduled a date yet um part of the planning is is that the map it tool is not quite ready for

[0:49:41] Voice 2: launch yet so we're sort of keeping apprised of updates there um knowing that we would want to

[0:49:47] Voice 2: to include a real focus on cultural heritage protection, I would also need to get an update

[0:49:52] Voice 2: from our colleagues in planning services to find out a timeline there. So I don't feel comfortable

[0:49:56] Voice 2: committing to any specific timeframe at this point.

[0:49:59] Voice 15: No worries. I just couldn't remember if

[0:50:01] Voice 15: there was or if there wasn't. So thank you. Over to Director Freyder.

[0:50:08] Voice 3: I'll just note that in the

[0:50:09] Voice 3: follow-up section, we're suggesting that we bring the direction for this through, that staff will be

[0:50:14] Voice 3: seeking direction through the executive committee partly because the map it updates are sort of an

[0:50:18] Voice 3: operational project and this fits into the broader communication plan around you know promoting those

[0:50:24] Voice 3: updates and the the reposting of that service to our website um so with that in mind it may be that

[0:50:30] Voice 3: we deliver it before your next meeting in may um or april should you decide to schedule one in april

[0:50:36] Voice 3: but i think we're recommending you have your next meeting in may so if you did have additional ideas

[0:50:40] Voice 3: certainly you can feed them to us on an individual basis just email chloe and myself um or continue

[0:50:46] Voice 3: the conversation here but it may be that it is delivered before your next meeting

[0:50:49] Voice 15: okay um it may

[0:50:52] Voice 15: just be useful then to have this uh come back uh with what was what was actually going to executive

[0:51:01] Voice 15: counsel and and what they what what they uh recommended um and then as having that follow-on

[0:51:08] Voice 15: conversation as to whether or not we're going to do any other recommendations for the future

[0:51:14] Voice 15: and whether or not we're we would continue to package this for the following council to

[0:51:23] Voice 15: continue work on or if there is a simple-ish solution that is feasible to start this year

[0:51:33] Voice 15: so again this is a follow-on conversation all right any further discussion on this item

[0:51:42] Voice 15: thank you again everyone for your uh conversation here um if not okay we will move on then to the

[0:51:50] Voice 15: next item on our agenda which is the policy statement amendment policy and um would this

[0:51:57] Voice 15: be who would this one be is this is this uh as well thank

[0:52:03] Voice 3: you chair we're going to ask staff

[0:52:05] Voice 3: Fielmans, our senior policy advisor, to speak to this one.

[0:52:11] Voice 1: Good morning, Trust Programs Committee.

[0:52:13] Voice 1: Nice to see you all here this morning. Chair, may I just dive right in? Yes, please. Okay.

[0:52:21] Voice 1: So this request for decision addresses a long-standing request of this body, which is

[0:52:26] Voice 1: that staff propose some potential changes to the policy statement amendment policy, which is

[0:52:32] Voice 1: Trust Council Policy 1.2.1. In particular, it endeavors to address a resolution that was

[0:52:38] Voice 1: made by tpc in 2024 directing staff to update the trust council policy to clarify that trust

[0:52:45] Voice 1: council must review the policy statement within the first year of a term of office to consider

[0:52:49] Voice 1: the need for amendments each term to identify which audiences must be engaged to add efficiencies

[0:52:55] Voice 1: regarding selection of topics and to correct reference errors so if you'll bear with me for

[0:53:01] Voice 1: a sec i'll point to the specific uh clauses within the the policy that's appended to this rfd

[0:53:07] Voice 1: to identify where we think each of these directions has been addressed.

[0:53:12] Voice 1: And, of course, you can determine whether they have adequately been or not.

[0:53:17] Voice 1: So regarding that first direction, which is to clarify that Trust Council must review the policy statement

[0:53:22] Voice 1: within the first year of a term of office to consider the need for amendments each term,

[0:53:26] Voice 1: we've tried to address that in a revised Clause 1.2.

[0:53:31] Voice 1: Currently, that clause says each term, Trust Council will identify the policy statement review or amendment tasks.

[0:53:36] Voice 1: We are proposing amending that to say Trust Council will, within the first year of a term of office, seek early engagement with Indigenous governing bodies regarding potential policy statement topic review priorities and consider the need to amend the policy statement.

[0:53:49] Voice 1: And the reason that we've framed it that way is that some of you may recall that in your 2025-2028 strategic plan for Trust Council, there's a key initiative which says that a Trust Council will work with Indigenous governing bodies to co-design and implement future policy statement amendment review processes that ensure ongoing and more regular review and amendment of the policy statement.

[0:54:10] Voice 1: statement. These proposed draft amendments here have not been developed in consultation

[0:54:17] Voice 1: with Indigenous governing bodies, but we think this requirement of seeking early engagement

[0:54:22] Voice 1: with them would go some way to addressing what Trust Council wanted to achieve through

[0:54:26] Voice 1: that strategic plan key initiative that I just referenced.

[0:54:30] Voice 1: The proposed revision here will require, within the first year of office, that Trust Council

[0:54:35] Voice 1: turn its attention to whether it wants to amend the policy statement. Whether doing

[0:54:40] Voice 1: Doing it within the first year of a term of office is sufficient, or whether Trust Council

[0:54:43] Voice 1: might want to consider doing it every two years is for your and Trust Council's consideration.

[0:54:50] Voice 1: Regarding the second direction, which is to identify which audiences must be engaged,

[0:54:56] Voice 1: we're suggesting through clause 1.2 here that Indigenous governing bodies must be engaged

[0:55:03] Voice 1: in the process of deciding whether or not Trust Council wants to amend the policy statement

[0:55:08] Voice 1: within a given political term that's the only sort of required engagement that we are suggesting

[0:55:14] Voice 1: everything else would be optional on the part of trust council with the exception of you know

[0:55:20] Voice 1: you'll have to be guided by if you have any agreements with other agencies or indeed protocol

[0:55:26] Voice 1: agreements with any indigenous governing bodies that talk about the policy statement at any

[0:55:30] Voice 1: requirements for engagement on the amendment process you'll have to follow that and additionally

[0:55:36] Voice 1: Additionally, we know that the Islands Trust Act, if the policy statement is going to be amended, requires engagement with regional districts as well.

[0:55:43] Voice 1: It doesn't require that you ask regional districts how they think the policy statement should be amended.

[0:55:48] Voice 1: But if you're eventually going to amend the policy statement, you'll have to engage with regional districts as well.

[0:55:56] Voice 1: And then on this direction to add efficiencies regarding the selection of topics, we've tried to address that in Clause 3.1.

[0:56:05] Voice 1: So the way that Clause 3.1 currently reads in this policy is that it sets out an expectation that Trust Council will undertake community engagement or an engagement process of some sort to decide its strategic planning priorities.

[0:56:27] Voice 1: priorities and that Trust Council can then steal from that engagement process around strategic

[0:56:34] Voice 1: planning to decide what it might want to change in the policy statement in a given term. I actually

[0:56:41] Voice 1: don't know that Trust Council will undertake community engagement in its strategic planning

[0:56:45] Voice 1: process. I anticipate that it's quite possible that Trust Council will just undertake that

[0:56:51] Voice 1: process internally. So this requirement that you use the results of that engagement to inform

[0:56:56] Voice 1: form potential policy statement amendment topics didn't necessarily seem necessary.

[0:57:01] Voice 1: So we are suggesting changing it to say if a newly elected Trust Council has set its

[0:57:07] Voice 1: priorities for the current term through a strategic planning process, Trust Council

[0:57:10] Voice 1: may use those priorities as well as any suggestions made by Indigenous governing bodies to inform

[0:57:16] Voice 1: the selection of policy statement topic review priorities.

[0:57:20] Voice 1: So if Trust Council in its strategic plan has identified priority areas that it wants

[0:57:24] Voice 1: to focus on a term those can be used to help inform topic review areas for the policy statement

[0:57:31] Voice 1: otherwise trust council will use its policy statement topic review inventory as well as

[0:57:36] Voice 1: any suggestions made by indigenous governing bodies to inform potential topic review priorities

[0:57:40] Voice 1: so the efficiency that we're trying to identify here is not setting a requirement or an expectation

[0:57:47] Voice 1: that Trust Council is going to do a broad public engagement to determine

[0:57:53] Voice 1: what topics might be of interest to it in in a policy statement amendment

[0:57:59] Voice 1: project for a given term that Trust Council is capable of identifying those

[0:58:03] Voice 1: topics itself and then to this direction to correct any reference errors I think

[0:58:14] Voice 1: we've we've done that to the best of our ability really there was just some

[0:58:17] Voice 1: confusion around referencing section a.1 in in the policy versus section c.1 and we've tried to

[0:58:26] Voice 1: grab that wherever we saw that confusion that is the summary for now um i turn it over to you for

[0:58:35] Voice 1: your consideration the recommendation is that you recommend to trust council to replace the current

[0:58:41] Voice 1: policy with this version recognizing of course that we may not have nailed it here with this

[0:58:45] Voice 1: first potential suite of revisions, and you may want to make further changes.

[0:58:51] Voice 1: Thank you.

[0:58:51] Voice 1: Oh, sorry.

[0:58:52] Voice 1: One last thing, which is we recognize that both this policy and the policy statement

[0:58:58] Voice 1: implementation policy may yet be subject to further changes as the current policy statement

[0:59:06] Voice 1: amendment project advances, because as part of implementation planning around the policy

[0:59:13] Voice 1: statement amendment project and a new policy statement staff may come forward

[0:59:17] Voice 1: with further recommended changes either to this policy or to the policy

[0:59:21] Voice 1: statement implementation policy thanks for

[0:59:27] Voice 15: comments and questions I see trustee

[0:59:31] Voice 15: fastest or hand up yeah

[0:59:33] Trustee Fast: thank you overall I think this looks really good

[0:59:36] Trustee Fast: I'm excited to see it here I'm my specific comment is about four point

[0:59:43] Trustee Fast: 4.6, thinking that maybe it's a typo, but I think the word island municipalities or Bowen Island municipality needs to be added into 4.6 as it is in 4.4 above.

[1:00:03] Trustee Fast: Okay.

[1:00:05] Voice 15: Thank you.

[1:00:06] Voice 1: Good catch.

[1:00:08] Voice 1: Thank you.

[1:00:10] Voice 15: Trustee Peterson?

[1:00:15] Voice 13: Well, I'm delighted that we're considering this.

[1:00:20] Voice 13: Anyone who's had the fortune or misfortune, as it may be, to sit on this committee with me on the last, this term and the last, this is, I've really been seeking amendment of this policy.

[1:00:38] Voice 13: That said.

[1:00:39] Voice 13: Can I say something?

[1:00:40] Voice 3: Can I just say something quick?

[1:00:43] Voice 13: I'm sorry, I'm not got there.

[1:00:45] Voice 15: Who is speaking?

[1:00:47] Voice 15: Could you please mute yourself if you're not an active speaker?

[1:00:55] Voice 15: Thank you.

[1:00:56] Voice 14: You need to

[1:00:56] Voice 14: come back to me.

[1:00:59] Voice 15: It sounds like it's somebody in Trustee Peterson's background.

[1:01:05] Voice 15: Do you want us to come back to you in a second, Trustee Peterson?

[1:01:08] Voice 15: Okay.

[1:01:09] Voice 15: Chair Patrick.

[1:01:12] Trustee Patrick: No, thank you.

[1:01:13] Trustee Patrick: And I think as we are looking at the trust policy statement, and we're looking here as to, I think there should be some amendment concepts built right into the trust policy statement.

[1:01:29] Trustee Patrick: To me, the policy should be more of a guidance document on how we do it, but I think we should

[1:01:39] Trustee Patrick: consider what we want as sort of mandatory in relationship to the amendment process.

[1:01:48] Trustee Patrick: And if it is a mandatory element, it should be in the trust policy statement itself so

[1:01:55] Trustee Patrick: so that it has its own amendment process built into it just sort of heightens that likelihood of seeing it happen rather than waiting another 20 plus years before it gets done again.

[1:02:08] Trustee Patrick: So just something to think about.

[1:02:09] Trustee Patrick: And

[1:02:11] Voice 15: I think I'll ask Director Marlar to correct me if I'm wrong, but we have to be careful with making items mandatory for future elected officials to do because we cannot fetter what they must or must not do, is that?

[1:02:28] Voice 15: And I'm just wondering where that fine line is, if Director Marlar can address that, because I know that that can be a little sticky point.

[1:02:35] Voice 15: Yeah,

[1:02:39] Voice 8: I can address that, I think. This is council policy. So it is a guide. Council can change its policy by resolution or can ignore the policy. So what you're putting in here, yeah, it will provide guidance to the incoming council, but that council can always change it.

[1:03:02] Voice 8: it. So you're not really bettering them, you're giving them something to get started with that

[1:03:08] Voice 8: they can change down the road.

[1:03:11] Voice 15: Thank you for the clarity. Trustee Peterson, are you ready to speak

[1:03:16] Voice 15: again?

[1:03:17] Voice 13: Yeah, thank you. Sorry about the noise. So, you know, much like Chair Patrick, I think

[1:03:27] Voice 13: I think I'd like to see whatever policy version gets approved

[1:03:35] Voice 13: be as strongly encouraging, I suppose, as possible.

[1:03:42] Voice 13: I get that a new trust council could go and change the policy,

[1:03:49] Voice 13: but I think it's really important that every trust council

[1:03:53] Voice 13: at least put its mind to amending the policy statement.

[1:04:02] Voice 13: And whether it's necessary or not, I think, is the decision of the Trust Council of the day.

[1:04:07] Voice 13: But putting the consideration, I think, should be less optional, to put it mildly.

[1:04:16] Voice 13: um i've got a couple of um potential uh amendments to to the draft we see here but

[1:04:26] Voice 13: just i guess thinking about this um and here what we're hearing from um communities around

[1:04:36] Voice 13: engagement i i think if i had uh was able to turn back the clock at this at this point i would have

[1:04:42] Voice 13: have asked for consideration of of a public body perhaps something like a citizens assembly or

[1:04:48] Voice 13: something to to help guide this major review i'm hoping that trust council won't be looking at a

[1:04:55] Voice 13: major review like

[1:04:56] Voice 13: this again for a while

[1:04:57] Voice 13: but um i'll leave it there but i'd like that this policy

[1:05:02] Voice 13: uh amendment to be as directive as as as uh as we feel we can make it um so that trust council

[1:05:11] Voice 13: doesn't feel it's an option to not do any review thank

[1:05:18] Voice 15: you i was just putting my hand up as well

[1:05:22] Voice 15: um for me most of most of the the amendments here i'm quite happy with um but i do have a

[1:05:30] Voice 15: couple of things that i'm concerned about and i do have a question on another so my concern is

[1:05:36] Voice 15: with the amendment process that we've been going through it's been going on for a while

[1:05:41] Voice 15: And there's been a lot of public pushback and discomfort that we've been seeing.

[1:05:49] Voice 15: And I know that with the round that we've done, yes, it'd been a very long time.

[1:05:55] Voice 15: This was a heavy rewrite of the policy statement.

[1:05:59] Voice 15: Without having the input from the public in the beginning, I think was problematic and

[1:06:08] Voice 15: has sort of landed us where we're sitting.

[1:06:10] Voice 15: So by removing any public engagement, I'm concerned that this would actually be potentially very controversial in the future as well.

[1:06:25] Voice 15: So I'm not comfortable by removing public consultation from this.

[1:06:31] Voice 15: I think it's a necessary part that the policy statement feeds into our OCPs and the OCPs come from the community.

[1:06:42] Voice 15: So, that's an area of discomfort for me. And my question on 1.2, by changing it, that Indigenous governing bodies work with us on determining what the amendments to the policy statement are, and we've taken out public consultation, I think if we have one, we should have the other.

[1:07:10] Voice 15: um and i would like some i'd like to understand if staff can explain to me

[1:07:20] Voice 15: what is meant by secretly engagement with indigenous governing bodies regarding the

[1:07:25] Voice 15: potential policy statement topic review priorities are is this intended that the

[1:07:32] Voice 15: indigening governing bodies sit with us at the table and it's sort of like a co-governance as in

[1:07:40] Voice 15: we're working together as to what direction we're going or are or is it more um these are the areas

[1:07:50] Voice 15: that are important to us we would like it if you would consider putting them into your priorities

[1:07:55] Voice 15: i'm just i i want to understand the fine line here um because i'm not clear and i feel that

[1:08:02] Voice 15: that could be read both ways so i'm not sure if it's a wording issue if it's meant one way or if

[1:08:07] Voice 15: if it really is meant the way that it could be read.

[1:08:12] Voice 1: Thank you, Chair.

[1:08:13] Voice 1: In my mind, I had envisioned it to be more like the latter

[1:08:18] Voice 1: than the former of the two scenarios you gave there,

[1:08:23] Voice 1: which is that Trust Council, presumably under the Chair's signature,

[1:08:28] Voice 1: would send a letter to all of the Indigenous governing bodies

[1:08:31] Voice 1: with treaty and territorial interests in the Trust area and say,

[1:08:35] Voice 1: hi, we're thinking of maybe amending the policy statement

[1:08:39] Voice 1: this term are there any areas of the policy statement that you find problematic or that

[1:08:46] Voice 1: you think we need to turn our attention to and then some of those indigenous governing bodies

[1:08:51] Voice 1: would respond to trust council and then it would be up to trust council to determine what of those

[1:08:58] Voice 1: it wants to incorporate into its policy statement amendment project now it could be you know it

[1:09:07] Voice 1: could be more than that um but i hadn't so far conceived of it to be more than that okay so the

[1:09:14] Voice 15: way that i read this it's and and it may just need a little bit of word tweaking so that it's clear

[1:09:21] Voice 15: on on the intent there because i i try to read it from all perspectives as to what it could

[1:09:26] Voice 15: mean and so to me it says secretly engagement with the indigenous governing bodies regarding

[1:09:32] Voice 15: regarding potential topic review and their consideration of what's needed to amend in

[1:09:41] Voice 15: the policy so that there is not so much, here's our list, it would be nice for you to consider

[1:09:47] Voice 15: our list.

[1:09:47] Voice 15: It's, these are the topics you are going to work on.

[1:09:53] Voice 15: So, and I'm thinking for any future person reading this, how it could be interpreted.

[1:10:01] Voice 15: So I'll leave that, I'll leave that there.

[1:10:05] Voice 15: And then I had my second comment about the involving the communities, the public

[1:10:15] Voice 15: engagement piece. I am concerned about that being removed in its entirety. Trustee Fast.

[1:10:23] Trustee Fast: Thank you, Chair. Yeah, regarding the removing the public engagement piece from selecting topics

[1:10:31] Trustee Fast: topics right after an election. I mean, this, the idea is this would happen the year,

[1:10:39] Trustee Fast: the first few meetings, perhaps, after an election, which is when all these topics get

[1:10:44] Trustee Fast: discussed in community, if there are community interests. And as I have experienced, maybe others

[1:10:54] Trustee Fast: experience it differently, but the past three terms, you come in to the new trust council

[1:10:59] Trustee Fast: with these issues that people have been talking to you about

[1:11:03] Trustee Fast: or that you've decided to run on.

[1:11:06] Trustee Fast: And so I'm fine with selecting the topics by trustees

[1:11:15] Trustee Fast: coming together,

[1:11:18] Trustee Fast: probably looking at the strategic plan as well at the same time.

[1:11:22] Trustee Fast: And that's what we did this term.

[1:11:24] Trustee Fast: I think the, for example,

[1:11:29] Trustee Fast: and then um i uh and then there's lots of public engagement later once we've selected the topics

[1:11:36] Trustee Fast: so uh and seeing is how this is sort of a topic or two at a time not a whole the idea is to keep

[1:11:44] Trustee Fast: it moving right uh hopefully this will have more uh community engagement just building up in terms

[1:11:50] Trustee Fast: of um uh literacy i guess you could say about it or awareness of the trust policy statement

[1:11:57] Trustee Fast: and how it affects everything and how it may be changing or need changing.

[1:12:05] Trustee Fast: So that's my thought about public engagement in selecting topics

[1:12:12] Trustee Fast: will have just happened through the election.

[1:12:15] Trustee Fast: That's my take on that.

[1:12:17] Trustee Fast: And then I do have other topics, but I'll put my hand down

[1:12:21] Trustee Fast: and pick them up later. Thank you.

[1:12:25] Trustee Fast: Thank you. Chair Patrick?

[1:12:27] Voice 15: I

[1:12:28] Trustee Patrick: just think we have to be mindful that this process that we're currently in started in 2019 and did have significant rounds of public engagement that formulated where it is.

[1:12:42] Trustee Patrick: So it's hard when, you know, I think we've all learned from this process, a two-term process makes it challenging to communicate to the community and to everyone that's provided input of how and when their input was considered, how it was considered, and how we have a draft before us.

[1:13:04] Trustee Patrick: So I think, you know, being able to come up with a process that can be done in a term, I think, is just better for everyone.

[1:13:14] Voice 15: Thank you. I was just throwing my hand up, and this is a question based on your comment there, Chair Patrick.

[1:13:21] Voice 15: Was there a public consultation on the topic, or was the public engagement after these topics had been decided on?

[1:13:39] Voice 15: Is there someone who is able to answer that?

[1:13:45] Voice 3: I can speak to that if you like, Chair.

[1:13:47] Voice 3: Please.

[1:13:48] Voice 3: So phase one of the public engagement was around sort of values, challenges and opportunities. So it was sort of a broad thematic engagement around what do you value? What are the challenges and opportunities you see? And then that informed Trust Council's next steps.

[1:14:06] Voice 3: They then went to a policy direction engagement in phase two, where they identified the policy directions that they wanted to undertake, and engaged on that sort of narrowing, where they identified themes, climate change, affordable housing, reconciliation, and sought public feedback on that. And then we moved into actual specific policy development. So that's been the trajectory of the project over time.

[1:14:27] Voice 3: time thank

[1:14:29] Voice 15: you and i think um because i hadn't heard any of it until later on into the project

[1:14:37] Voice 15: i yeah that's likely why i wasn't clear on that so thank you for that clarity um trusty fast

[1:14:45] Voice 15: thank

[1:14:47] Trustee Fast: you um i have another one and that's related to 4.4 after first reading um i'm wondering if

[1:14:55] Trustee Fast: If Islands Trust Conservancy should be in that list, or would that happen just through executive committee membership on the Conservancy?

[1:15:07] Trustee Fast: Or it just seems like it should be formally added to the referral list after first reading Islands Trust Conservancy?

[1:15:17] Trustee Fast: Over.

[1:15:23] Voice 15: I'm not sure if Director Frey is able to answer that or if you've got a different comment either or.

[1:15:28] Voice 15: You're up next.

[1:15:31] Voice 3: Certainly, we can add that to the list, if you like.

[1:15:34] Voice 3: Thank you.

[1:15:37] Voice 3: Trustee Peterson?

[1:15:39] Voice 13: Yeah, thank you, Chair.

[1:15:41] Voice 13: So I've put together a potential revision of, I guess there's the way that 1.2 has been organized.

[1:16:00] Voice 13: I guess I'm not particularly happy with it, but I sent Chloe a potential revision of it

[1:16:11] Voice 13: that I am happier with, and it's partly just the way it's laid out.

[1:16:18] Voice 13: So the version that I've just sent that I hope we can get up on the screen to have a look at

[1:16:24] Voice 13: is sort of more point form, whether that's the best way to do it or not is, I guess, an open question.

[1:16:30] Voice 13: but this is sort of the organization and in addition in 3.1 I had made a note

[1:16:41] Voice 13: that the Trust Council may use those priorities as well as any suggestions

[1:16:47] Voice 13: made by indigenous governing bodies and I think I'd like to add or trustees to

[1:16:55] Voice 13: to inform selection of policy statement or topic review.

[1:17:00] Voice 13: So those

[1:17:00] Voice 13: are my thoughts of the moment.

[1:17:09] Voice 15: So do we want to wait for that amendment

[1:17:13] Voice 15: to come up on the screen and we can discuss that now?

[1:17:18] Voice 3: If I might, can I ask Trustee Peterson,

[1:17:20] Voice 3: have you sent it through to Coraline

[1:17:22] Voice 3: who might be able to add it to a Word document

[1:17:23] Voice 3: to bring on screen if you like?

[1:17:25] Voice 13: Oh, sorry, I sent it to Chloe instead of Coraline.

[1:17:27] Voice 13: I'll send it to Coraline.

[1:17:29] Voice 2: Okay, thank you.

[1:17:30] Voice 2: It's been sent to Coraline. Thank you. I think she just needs a moment.

[1:17:34] Voice 15: No worries. If that's okay, we'll go to trustee fast while that's coming up on screen.

[1:17:40] Trustee Fast: Okay, thank you. I'm looking at 4.2. And I'm wondering about the word persons, which is down there at the one or more engagement with one or more of the persons, organizations or authorities listed in the plan.

[1:17:56] Trustee Fast: And I'm wondering if that is supposed to be, to me, that sounds like it's either, I was thinking, who would these persons be who were listed in an engagement plan? Could that be like realtors? Or would this be, what's an example? Otherwise, persons to me sounds like citizens and community engagement, which I don't think is meant there.

[1:18:25] Trustee Fast: So I'm wondering if that word persons could be adjusted to make it clearer what's meant.

[1:18:37] Voice 15: I'm not sure if somebody can answer that question for trustee first.

[1:18:41] Voice 3: Yes, I think we'll take a look at that wording. Thank you for pointing it out.

[1:18:44] Voice 1: Through the chair, I mean, I can't say for certain, but it may reflect the language that's in the object of the trust, which is to say that we are all doing this on behalf of a number of parties, including other persons and organizations and the government of British Columbia.

[1:19:01] Trustee Fast: I'm pretty sure I've seen it other places, but I just don't think it adds clarity here when you're trying to separate out the different kinds of consultation. Thank you. Over to you. I'm not going to push anything.

[1:19:17] Voice 15: thank you um trustee yeats uh just before we get to the to the um motion

[1:19:26] Voice 12: um thank you i i i think

[1:19:30] Voice 12: that word persons in there sounds really weird and it's probably redundant because we would be

[1:19:37] Voice 12: we would be you know talking to groups agencies bodies whatever but probably not individual

[1:19:45] Voice 12: individual persons, other than, you know, as Trustee Peterson has already asked, trustees,

[1:19:52] Voice 12: members of the Islands Trust Conservancy, but they would be also trustees. So I think we should

[1:20:00] Voice 12: just get rid of persons. Thank

[1:20:08] Voice 15: you. Trustee Peterson, would you like to speak to the

[1:20:15] Voice 15: proposed wording change on the screen?

[1:20:18] Voice 14: focus

[1:20:19] Voice 15: through this sure

[1:20:20] Voice 13: and and i recognize that by organizing this in this manner

[1:20:26] Voice 13: it may have uh created some repetition with other bits and the other thing i don't i think i would

[1:20:33] Voice 13: i want to add in here is consideration of topics identified by the island stress conservancy

[1:20:39] Voice 13: so i missed that piece but i think that if this revision were to go ahead that that should be

[1:20:45] Voice 13: be included in this. So I'm just interested to hear what others might think about this as a

[1:20:55] Voice 13: potential for revision before I put a motion forward.

[1:20:58] Voice 15: No worries. I'm going to throw my hand

[1:21:02] Voice 15: up and say I like how this is broken out. Part of my question I'm going to throw to staff is

[1:21:10] Voice 15: um or or and or to trustee peterson before turning this actually into a motion would it be

[1:21:19] Voice 15: to recommend um identifying topics such as the ones below like to include

[1:21:27] Voice 15: uh um and and to reword as necessary or to to give to give staff the flexibility of

[1:21:38] Voice 15: of doing some minor wording tweaks

[1:21:42] Voice 15: as is best for the policy?

[1:21:50] Voice 13: Yeah, I mean, I definitely want staff to weigh in

[1:21:56] Voice 13: and consider how the revision might work best.

[1:22:02] Voice 13: On what we're seeing on the screen here,

[1:22:04] Voice 13: of course, I would also put the considered,

[1:22:07] Voice 13: the need to amend the policy statement

[1:22:09] Voice 13: at the bottom of this list.

[1:22:11] Voice 13: So that conservancy doesn't come after it, just in terms

[1:22:15] Voice 14: of the readability.

[1:22:25] Voice 15: Yeah, maybe after topics raised by the trustees.

[1:22:30] Voice 15: Yeah, or topics raised by the trustees and from the Ireland's Trust Conservancy.

[1:22:39] Trustee Fast: Well, they're trustees too, you could say, including.

[1:22:48] Voice 15: Yeah, because not all members of the Ireland's Trust Conservancy are trustees.

[1:22:54] Trustee Fast: I believe they're all technically trustees.

[1:22:57] Trustee Fast: They're just not elected, they're appointed.

[1:22:59] Trustee Fast: Exactly. But anyway, correct me if I'm wrong. Sorry, I should be putting my hand up.

[1:23:03] Trustee Fast: Oh, no, that's that's

[1:23:05] Voice 15: okay. We're fine. I think it's understood. Director Frater?

[1:23:14] Voice 3: So I'll just note that some of these are a little bit duplicative of what's in section three around

[1:23:19] Voice 3: the topic review process. And as we've got here direction around seeking, consider the need for

[1:23:26] Voice 3: public engagement, but that's also addressed in, I'm going to have to identify the policy where it

[1:23:31] Voice 3: It sets out that you need to consider an engagement plan.

[1:23:35] Voice 3: So I think if this could be worded in such a way that it requests staff to consider that

[1:23:40] Voice 3: these topics are identified early in the policy or something like that, I think we would need

[1:23:45] Voice 3: to spend a bit more time refining the specific amendments rather than contemplate an omnibus

[1:23:52] Voice 3: motion like this, if that makes sense.

[1:23:54] Voice 3: I'll turn to Staff Heumanns to see what he thinks, but I think we'd want to take a little

[1:23:59] Voice 3: bit of time just to ensure there isn't duplication.

[1:24:02] Voice 15: and I'll let Steph Yeomans speak and answer Director Freyder first before going to the

[1:24:08] Voice 15: other speakers.

[1:24:12] Voice 1: Yeah sorry Chair I don't think I have anything to contribute at this time other

[1:24:17] Voice 1: than yes it would be helpful to sort of understand how this relates to other parts of the document

[1:24:22] Voice 1: because there's the way the document is broken down there's like there's the topic review process

[1:24:28] Voice 1: like where where Trust Council will identify things that it might want to consider revising

[1:24:34] Voice 1: And then once it decides on those things it might want to consider revising, then there is this process of actually beginning to engage all sorts of different parties on how those things might be revised.

[1:24:46] Voice 1: Yeah,

[1:24:48] Voice 15: and I think from what Trustee Peterson had said earlier, that the wording in considering the potential policy statement topics was only taking the indigenous governing bodies into effect, whereas there are other things that really should flow in there as well.

[1:25:10] Voice 15: So I think that's what he's trying to get at here, but I'll let him speak to that in a minute.

[1:25:17] Voice 15: um i see trustee gavaro govoro up next that

[1:25:22] Voice 4: works for me thank you um my at my first read of this

[1:25:26] Voice 4: document to the uh the policy statement topic review inventory i had to search that pull that

[1:25:32] Voice 4: out and think about what it is and it seems very quiet in this document but i think it's actually

[1:25:37] Voice 4: a really strong tool it seems like council can put a lot in there um i'm not sure like i think

[1:25:43] Voice 4: from the speaking from the conservancy board too if we did want to wish to address something to

[1:25:47] Voice 4: Council to put into the policy statement. There are already avenues that come, referral avenues

[1:25:52] Voice 4: that come to us. But I think we would possibly look to that tool to say, hey, can you put this

[1:25:58] Voice 4: in your inventory for the future, right? I think it might be able to work that way,

[1:26:03] Voice 4: maybe not as a standalone policy elsewhere. But I think this is a very important tool for

[1:26:08] Voice 4: Trust Council to utilize for engagement in many things. Thanks.

[1:26:13] Voice 4: Thank you.

[1:26:16] Voice 4: Trustee Fast?

[1:26:19] Trustee Fast: Thank you. With regard to what's on the screen from Trustee Peterson, I sort of think it's all

[1:26:27] Trustee Fast: covered in the document in the different sections. Looks like it's trying to be a summary. So anyway,

[1:26:36] Trustee Fast: I'm going to skip that for now until I hear more about why we might want to replace something with

[1:26:44] Trustee Fast: this 1.2 i'm um i'm just going to ask about uh 1.5 where it says uh ministerial

[1:26:52] Voice 15: on there because we

[1:26:54] Voice 15: we are working on a potential motion so if it's not related to the potential motion if you can

[1:26:59] Voice 15: come back with that is that okay thank you uh trustee peterson yeah

[1:27:07] Voice 13: so just to be clear um

[1:27:09] Voice 13: Part of my intent here was to trust council with, will, and then the seeking engagement,

[1:27:16] Voice 13: the considering the topics, and then at the end, consider the need to amend the policy statement.

[1:27:21] Voice 13: And so the reason that I put this in together like this is so that trust council will do these things

[1:27:29] Voice 13: and then consider the need to amend the policy statement.

[1:27:34] Voice 13: So that's really the intention here is so that they're not spread out, so that the intent that Trust Council will do these things, will seek the engagement, consider these topics, and then consider whether they need to amend the policy statement is sort of in an order and together.

[1:27:55] Voice 13: As I said before, I recognize some of these are identified in other parts of this draft policy, but I think it's important to somewhere in here say, this is the expectation.

[1:28:11] Voice 13: Trust Council

[1:28:11] Voice 13: will do this and then consider whether the Trust Council will amend the policy statement.

[1:28:21] Voice 13: And so that's the real reason that I've drawn these together.

[1:28:25] Voice 13: other words it's sort of like a step-by-step almost whether that's necessary i guess is is

[1:28:32] Voice 13: a matter for discussion but my intention is really to sort of try and make a clear outline of what

[1:28:41] Voice 13: the expectation of trust council is here and that's why i've pulled them together like this

[1:28:47] Voice 13: okay

[1:28:52] Voice 15: um yeah so do we want to do you want to start uh putting the wording in for the motion

[1:29:00] Voice 15: because right now you've just got subject um

[1:29:06] Voice 13: can we hear from uh director freighter please

[1:29:09] Voice 13: absolutely

[1:29:10] Voice 3: go ahead um can i ask for um clarification on that second to last

[1:29:16] Voice 3: bullet around consider need for public engagement on specific topics just to seek clarity is that

[1:29:21] Voice 3: meant to be on the selection of topics or on the selected topics i think back to this the earlier

[1:29:28] Voice 3: conversation around is the public engagement that occurs during the election period with candidates

[1:29:34] Voice 3: dates sufficient to inform selection of topics or is there to be a whole public engagement process

[1:29:40] Voice 3: about the selection of topics i think making that clear would be useful so

[1:29:49] Voice 13: um through the chair uh

[1:29:53] Voice 14: i guess

[1:29:54] Voice 13: i hadn't really hammered that out um

[1:30:00] Voice 13: fully but um yeah because those are kind of two different pieces whether we're engaging with the

[1:30:07] Voice 13: public on what the topic should be is different than engaging with the public on a topic that

[1:30:15] Voice 13: we've identified um and so i'd be interested in hearing uh i mean i think for the regular review

[1:30:23] Voice 13: review process, it should be more about, I mean, I think that trustees and trust bodies can

[1:30:33] Voice 13: certainly receive requests from members of the public on topics that they think we ought to

[1:30:41] Voice 13: be reviewing. But I was sort of more thinking more broadly on, we've identified these topics now,

[1:30:49] Voice 13: do we need to do a serious public engagement before we, you know, develop wording or that

[1:30:54] Voice 13: that sort of thing so i hope that helps clarify a little bit staff

[1:31:01] Voice 15: humans thank

[1:31:06] Voice 1: you chair just a

[1:31:08] Voice 1: small bit of wordsmithing which is um with respect to the islands trust conservancy

[1:31:15] Voice 1: um they are not going to know about this unless we engage them similarly to the way that we're

[1:31:20] Voice 1: going to engage indigenous governing bodies so i would probably recommend sort of duplicating that

[1:31:25] Voice 1: language in relation to the conservancy that will seek early engagement with the islands trust

[1:31:29] Voice 1: Trust Conservancy regarding potential policy statement topic review priorities, which is,

[1:31:40] Voice 1: you know, in my conception, sending a letter to the Conservancy Board saying, hey, the

[1:31:45] Voice 1: Islands Trust is gathering input on potential parts of the policy statement that should

[1:31:49] Voice 1: be amended.

[1:31:50] Voice 1: Do you have any ideas you would like to share?

[1:31:54] Voice 1: And then that second to last bullet about considering the need for public engagement

[1:31:59] Voice 1: on specific topics, I'll just put it out there that you could, again, sort of duplicate the

[1:32:04] Voice 1: language of some other points there, which is consider the need for public engagement regarding

[1:32:09] Voice 1: potential policy statement topic review priorities, if that's Trustee Peterson's intent with that,

[1:32:14] Voice 1: that we may need to ask the public, what do you think needs to be changed?

[1:32:26] Voice 15: Okay, thank you. Trustee Yates?

[1:32:30] Voice 12: Thank you, Chair Fast, and thank you, Jason Yeomans, for that suggestion about putting

[1:32:36] Voice 12: the Islands Trust Conservancy up there with Indigenous governing bodies, because I was

[1:32:41] Voice 12: thinking about that myself and i wasn't sure if we should do that but i definitely think that's a

[1:32:45] Voice 12: great idea and i'm sorry i probably have to turn my video off again because my internet's not happy

[1:32:54] Voice 15: no worries thank you i did see your note um so what i would say then is if we go down where it

[1:33:00] Voice 15: says consider topics raised by trustees and then remove and from islands trust conservancy

[1:33:04] Voice 15: and then there was some suggestions regarding the next bullet um so i would i would i would say in

[1:33:22] Voice 15: order to make this something of a bit more of a motion if that's okay trustee peterson it was i

[1:33:27] Voice 15: would say that um uh trust programs committee requests staff to review the let you get started

[1:33:41] Voice 15: it there that trust programs committee request staff to review the um bullets below or the

[1:34:02] Voice 15: wording below for inclusion in section 1.2 of the policy statement amendment and i will just

[1:34:29] Voice 15: throw that out as a suggestion and over to

[1:34:32] Trustee Fast: policy yes

[1:34:37] Voice 15: of the yeah this is the document

[1:34:40] Voice 15: it's called policy statement amendment policy one two one oh

[1:34:49] Trustee Fast: yeah sorry

[1:34:51] Voice 15: and then I will uh

[1:35:00] Voice 15: staff yeomans um you have a suggestion and then over to trustee peterson thank

[1:35:06] Voice 1: you chair I was

[1:35:07] Voice 1: just going to say if it's um the directing or requesting staff to review something implies

[1:35:12] Voice 1: that we're going to come back to you at a future meeting with some sort of update um either an

[1:35:19] Voice 1: amended bylaw or an opinion of some sort. Whereas if it is Trust Programs Committee intent

[1:35:25] Voice 1: to actually make revisions to the draft policy that's been provided to you today and then forward

[1:35:31] Voice 1: that on to Trust Council right away, there's some language in the alternative section of the RFD

[1:35:38] Voice 1: that sort of sets out the way you could structure that resolution.

[1:35:44] Voice 15: I think part of the discussion

[1:35:48] Voice 15: was that we would turn this over to staff so that staff could do some rewording as works for

[1:35:58] Voice 15: creating bylaws rather than us coming up with a wording on the fly here. That wording on the fly

[1:36:03] Voice 15: for a policy is never a good idea, although the subject matter holds value. I think it needs

[1:36:12] Voice 15: staff review, but I'm going to turn this over to Trustee Peterson. This is his

[1:36:16] Voice 15: um request yeah

[1:36:21] Voice 13: thank you chair um i was i was looking at um amending the policy to read

[1:36:28] Voice 13: is what what the way i was thinking of approaching it and in that respect i would also put um

[1:36:36] Voice 13: i wouldn't have the honest trust conservancy in that same bullet as the indigenous governing

[1:36:41] Voice 13: bodies what i would do would be having a second bullet that says seek early engagement with

[1:36:48] Voice 13: with the Island Trust Conservancy so that it mirrors it,

[1:36:51] Voice 13: but it's not in the same line.

[1:36:53] Voice 13: So that it's, again, it's kind of, to my mind,

[1:36:56] Voice 13: it's kind of a step-by-step roadmap of what the expectation is.

[1:37:05] Voice 13: Yeah, that's, yeah, that's better from my point of view.

[1:37:09] Voice 13: And then the preamble would be that, sorry.

[1:37:18] Trustee Fast: That provides.

[1:37:23] Voice 13: That Trust Programs Committee amend revised draft policy 1.1, 1.2.1 by amending the wording for section 1.2 to read.

[1:37:40] Voice 13: So we would review the wording below for inclusion.

[1:38:08] Voice 14: And

[1:38:09] Voice 13: we can take out the extra in section 1.1.

[1:38:13] Voice 13: One, two, yeah.

[1:38:18] Trustee Fast: Would that board be revised?

[1:38:21] Voice 13: Just have to revise the draft.

[1:38:25] Voice 14: I

[1:38:35] Voice 13: think that's good enough.

[1:38:36] Voice 13: What do others think?

[1:38:37] Voice 15: I think we need to move the superfluous of certainties to revise the draft policy statement.

[1:39:00] Trustee Fast: Not

[1:39:10] Voice 15: seeing any additional comments or suggested changes.

[1:39:17] Voice 15: Did I freeze?

[1:39:18] Voice 15: No, I can see blinking and moving.

[1:39:20] Voice 15: me um okay then i will ask trustee peterson to read out his motion and then i'll call for a

[1:39:27] Voice 15: seconder great

[1:39:29] Voice 13: thank you so i move that trust programs committee request staff to revise the

[1:39:33] Voice 13: draft policy statement amendment policy 1.2.1 by amending the wording for section 1.2 to read

[1:39:39] Voice 13: seek early engagement with indigenous governing bodies regarding potential policy statement topic

[1:39:44] Voice 13: review priorities seek early engagement with the island's trust conservancy consider topics

[1:39:49] Voice 13: Topics identified in the policy statement, topic review, inventory, consider topics raised by trustees, consider the need for public engagement on specific topics, and consider the need to amend the policy statement.

[1:40:03] Voice 15: Staff, free to.

[1:40:05] Voice 3: I think we lost the introductory piece around trust counsel will within the first year of a term of office language at the very top there.

[1:40:15] Voice 13: By golly, you're correct.

[1:40:22] Voice 3: Lynn, it read previously trust counsel will, comma.

[1:40:25] Voice 3: I

[1:40:30] Voice 15: think it was trust counsel will within its first year of office.

[1:40:38] Voice 13: Yeah, it should be trust counsel will within the first year of its term of office.

[1:40:46] Voice 14: First

[1:40:54] Trustee Fast: year of a term in office?

[1:41:00] Voice 13: Yeah, of a term.

[1:41:08] Trustee Fast: Colon?

[1:41:09] Trustee Fast: Thank

[1:41:14] Voice 15: you for catching that.

[1:41:19] Voice 15: Okay, any other changes before I call for a seconder?

[1:41:23] Voice 15: I'm not seeing any.

[1:41:27] Voice 15: Would anybody like to second this motion?

[1:41:31] Voice 15: trustee yates thank you any further discussion on this trustee peterson just

[1:41:40] Voice 13: in regard to the

[1:41:42] Voice 13: duplication we might want to consider a secondary motion to ask staff to to look at

[1:41:52] Voice 13: the potential duplication that this might cause especially within that section three

[1:41:58] Voice 13: Thank you. Trustee Fast?

[1:42:02] Trustee Fast: Thank you. I'll be voting against this motion, I think, unless I'm persuaded otherwise, because I don't like to see duplication in a policy. I think it confuses everybody.

[1:42:15] Trustee Fast: everybody uh to me this looks like the um um education that goes out to the public when you

[1:42:24] Trustee Fast: write a new bylaw before you do any enforcement or anything it it or another idea uh because

[1:42:35] Trustee Fast: is to put the words trust council will within its first term of office into the sections

[1:42:43] Trustee Fast: like mark the sections that need to be done in the first term of office

[1:42:47] Trustee Fast: Through the document, because I like the way the policy lays out the requirements, selection of the topics. It's laid out very clearly, whereas this is a lumping rather than a splitting.

[1:43:04] Trustee Fast: and uh if the intent is to uh say that you're going to do these things within the first term

[1:43:12] Trustee Fast: of office then we could just add in the first term of office in the first year of the term of

[1:43:17] Trustee Fast: office into the policies where you think um that would be appropriate and uh i like that better

[1:43:26] Trustee Fast: than than putting a directive um summary at the top of a policy so um i uh so i'll be voting

[1:43:38] Trustee Fast: against this motion and uh and i'll if it if it uh and we'll see what happens unless somebody can

[1:43:45] Trustee Fast: persuade me thank you trustee gaffer go for it thank you

[1:43:50] Voice 4: gaffer go road just call me that i love

[1:43:52] Voice 4: it uh just a couple things here too i do agree with the um the duplicating in it too and um

[1:44:02] Voice 4: i'm just also curious i mean we are you're gonna we're gonna be a these are a potential that we're

[1:44:08] Voice 4: gonna start amending the policy statement right so you're gonna come to the itc we're gonna talk

[1:44:12] Voice 4: to indigenous government bodies shouldn't bowen island be mentioned on that list then i know it

[1:44:17] Voice 4: may be mentioned elsewhere but since this is duplicating maybe its omission i think is it

[1:44:23] Voice 4: It looks almost a little intentional, but maybe it should be on that list.

[1:44:27] Voice 4: I'm not sure if I'm going to vote in favor of this yet.

[1:44:29] Voice 4: I'm feeling kind of right in the center, but I'm willing to try something new here.

[1:44:38] Voice 4: I think Trustee Peterson makes really strong points from what I heard, and I just very well may vote in favor.

[1:44:45] Voice 4: Thanks.

[1:44:48] Voice 15: I'm going to put my own hand up.

[1:44:51] Voice 15: I really like the clarity of having this up front.

[1:44:53] Voice 15: and um i heard trustee peterson uh recommending a secondary motion to follow should this pass that

[1:45:02] Voice 15: duplications um uh that's that staff be recommended to address any duplications further on

[1:45:09] Voice 15: if this comes into into play um so yeah i i i think this addresses a couple of omissions at

[1:45:21] Voice 15: the very top where um it addresses my my the comment that i made that i had a concern around

[1:45:29] Voice 15: how 1.2 was reading and the the the lack of other elements in there um so i will actually vote in

[1:45:40] Voice 15: favor of this but i would like to see um the um bowen island municipality included in this list

[1:45:49] Voice 15: um so we might need to do an amendment to to put that in so i'll ask staff on that

[1:45:59] Voice 15: um director freighter um

[1:46:02] Voice 3: i raised my hand just simply to let you know within the

[1:46:05] Voice 3: protocol agreement we have with bowen island we're required to provide 30 days notice of intent

[1:46:10] Voice 3: to amend the policy statement but certainly i'm reinforcing that through mention here would be

[1:46:15] Voice 3: would be beneficial um and yes despite our um lackadaisical approach earlier in the meeting

[1:46:22] Voice 3: if you have a seconded motion it is appropriate to do an amending motion okay

[1:46:28] Voice 15: so then um i would

[1:46:33] Voice 15: ask if anybody's willing to make an amendment to add bowen island municipality into the list

[1:46:38] Voice 15: trustee peterson yeah

[1:46:42] Voice 13: i move that the motion be amended to add a bullet after island stress

[1:46:47] Voice 13: Trust Conservancy, that reads, seek early engagement with Bowen Island Municipality.

[1:46:59] Trustee Fast: I'll second.

[1:47:00] Trustee Fast: Thank you.

[1:47:04] Voice 15: And that was Trustee Yates seconding.

[1:47:07] Voice 15: Any, I'll just wait for the amendment to pop up here.

[1:47:13] Voice 3: Sorry, can you just please reread that?

[1:47:16] Voice 3: Thank you.

[1:47:18] Voice 13: Oh, that bullet be added after Island Trust Conservancy that reads, seek early engagement

[1:47:24] Voice 13: with Bowen Island Municipality.

[1:47:32] Voice 15: Sorry, that was a little too quick for me.

[1:47:35] Voice 13: Sorry.

[1:47:35] Voice 13: That reads, seek early engagement with Bowen Island Municipality.

[1:47:56] Voice 15: Do I have a seconder for the amendment?

[1:48:01] Voice 15: Thank you, Trustee Yates.

[1:48:03] Voice 15: Any discussion on the amendment?

[1:48:09] Voice 15: Not seeing any.

[1:48:10] Voice 15: I'll call the vote on the amendment.

[1:48:13] Voice 15: All those in favor, please raise your hand.

[1:48:15] Voice 15: Oh, Trustee Peterson was, okay.

[1:48:17] Voice 15: Raise your hand.

[1:48:21] Voice 15: Thank you.

[1:48:21] Voice 15: Please lower your hand.

[1:48:22] Voice 15: are there any opposed to the amendment not seeing any that is carried and now we'll return to the

[1:48:35] Voice 15: amended motion above and i will just uh wait for that to be added in any further discussion on

[1:49:05] Voice 15: the amended motion trustee peterson yeah

[1:49:10] Voice 13: um as i mentioned if this is passed i will uh i will put

[1:49:14] Voice 13: forward a motion to address the duplication really i'll just reiterate my intent here is to make it

[1:49:24] Voice 13: clear what the expectation of trust council uh in their first year of term is and um and i think

[1:49:31] Voice 13: that this this does it it says it will do these things it will seek these in early engagements

[1:49:35] Voice 13: we'll consider these topics and it will consider the need to amend the policy statement um i

[1:49:42] Voice 13: i this is the you know it's i understand it's this my preference is that it's really clear

[1:49:50] Voice 13: straightforward and this outlines it i think in a very step-by-step fashion so that it's not

[1:49:56] Voice 13: ambiguous or confusing and then i think it will be relatively easy to remove the duplication

[1:50:04] Voice 13: and other parts of the policy

[1:50:06] Voice 15: thank you any further discussion on this item

[1:50:12] Voice 15: If not, I will call the vote.

[1:50:16] Voice 15: I have a question.

[1:50:17] Voice 15: Sorry.

[1:50:18] Voice 15: Yes, sorry.

[1:50:19] Voice 15: Trust me, go fast.

[1:50:20] Voice 15: Go ahead.

[1:50:21] Trustee Fast: Thank you.

[1:50:22] Trustee Fast: My question is, can staff comment on how easy it will be to reduce duplication?

[1:50:31] Trustee Fast: Will it be just like referred to section 1.2 point?

[1:50:35] Trustee Fast: Sorry, 1.2?

[1:50:36] Trustee Fast: Or will it leave gaps?

[1:50:41] Trustee Fast: I guess I'm worried that it'll leave gaps the way the document is structured.

[1:50:46] Trustee Fast: It's been drafted and structured in these different sections.

[1:50:51] Trustee Fast: So I'd like to just have a word from staff about will that be, will it be possible with remaining clear?

[1:51:04] Trustee Fast: Over.

[1:51:06] Voice 15: And I'll look to staff viewments if you can answer that question.

[1:51:14] Voice 1: Sorry, Trustee Fast.

[1:51:15] Voice 1: I don't I don't think we'll know until we until we start trying to do it.

[1:51:19] Voice 1: I would see the revised policy 1.2 sort of becomes the bones and then sections two and three and four are then sort of the meat being added to those bones.

[1:51:36] Voice 1: So we'll see what it looks like.

[1:51:41] Voice 3: Director Freider?

[1:51:43] Voice 3: Yes, I was going to say something similar.

[1:51:45] Voice 3: And I think as we look at addressing this amendment, we'll look, this is specifically around timing, but you want this consideration, these early, this early engagement and the topics and the considerations to happen in the first year.

[1:51:57] Voice 3: And then we, as I say, the meat on the bones piece, we could flesh out with consideration to that timing piece, I think is how we would look at it.

[1:52:06] Voice 3: But yeah, you'd have to give us a bit more time to work on it.

[1:52:10] Voice 3: And we'll do so before we have to have it done by next week too, if you wish it to travel to Trust Council in March.

[1:52:15] Voice 3: We'll have to work on this in the next few days to get it in that agenda package.

[1:52:19] Voice 15: Thank you.

[1:52:21] Voice 15: So I was going to say for myself, I would rather get the wording and the intent correct

[1:52:27] Voice 15: before rushing it to Trust Council.

[1:52:31] Voice 15: I would be okay for this going to Trust Council at the next Trust Council meeting if this

[1:52:35] Voice 15: is going to be a rushed exercise.

[1:52:39] Voice 15: My preference, like I said, is always to get things right rather than just to get it done.

[1:52:51] Voice 15: Okay, Steph Yeoman.

[1:52:54] Voice 1: Thank you, Chair. Just one more small wording suggestion, and I'll also look to Director

[1:52:59] Voice 1: Frater to weigh in on the appropriateness. Within the proposed draft policy statement,

[1:53:06] Voice 1: we haven't singled out Bowen Island Municipality. We've always used the terminology Island

[1:53:10] Voice 1: Municipalities. So I don't know whether specifying Bowen here is inconsistent with the way that we

[1:53:18] Voice 1: usually frame this, in case somebody else incorporates in the next several years while

[1:53:23] Voice 1: this policy is still alive um i i think my my recommendation beyond municipalities but i'll

[1:53:29] Voice 1: defer to director freighter if she has um better advice or director marler if he's still on the

[1:53:34] Voice 1: line thank

[1:53:35] Voice 15: you and i i i think you are correct there um so i'm not sure if we have to do a second

[1:53:41] Voice 15: amendment to correct the first amendment or um seeing as though that was the intent of the

[1:53:48] Voice 15: amendment whether that can whether we can do that or not so I'll look to staff for for direction

[1:53:56] Voice 3: I think given that that your intent is to include municipalities you could change that

[1:54:01] Voice 3: to island municipalities as a friendly amendment director Marler can correct me if I'm wrong there

[1:54:05] Voice 3: and that would be a good future proofing amendment to make yeah

[1:54:11] Voice 8: that's fine it's

[1:54:15] Voice 15: fine perfect then

[1:54:16] Voice 15: we'll just do that as a friendly amendment and I think we should then make that friendly amendment

[1:54:20] Voice 15: to the amendment itself as well okay any other comments before we go to the vote

[1:54:44] Voice 15: trustee peterson yeah

[1:54:50] Voice 13: uh just to briefly um i i appreciate the the comments from staff about

[1:54:56] Voice 13: this being the bones um that's that's actually really speaks to to my intent in a good way a

[1:55:04] Voice 13: a good metaphor um and then just to add that um uh i'm also not um i wouldn't want staff to to to

[1:55:15] Voice 13: uh feel a rush to get this to march trust council i don't think there's um a huge uh risk uh if it

[1:55:24] Voice 13: has to wait till june um and if if there's staff feel there's some then i'd appreciate if they

[1:55:32] Voice 13: identify it but i i would be fine if this waited till june so that staff doesn't feel under

[1:55:38] Voice 13: pressure thank

[1:55:41] Voice 15: you if there's no further discussion or questions trusty fast just uh

[1:55:48] Trustee Fast: thanks everybody for the discussion and thanks input from staff um because now i can see

[1:55:58] Trustee Fast: i think it it does help to clarify the whole thing now that we're talking about restructuring

[1:56:05] Trustee Fast: the document, which is one suggestion I heard from staff around the bones, then I can support

[1:56:13] Trustee Fast: this. Thank you.

[1:56:15] Voice 15: Thank you. And with that, then, if there's no further questions, I will call the

[1:56:21] Voice 15: vote. All those in favor, please raise your hand. Thank you. Please lower your hands. And I'll ask

[1:56:32] Voice 15: the question, are there any opposed? Seeing none, the motion is carried. Thank you very much for

[1:56:38] Voice 15: the discussion around this i think that was uh very helpful trustee fast uh

[1:56:46] Trustee Fast: can i go to 1.5 now

[1:56:49] Voice 15: absolutely and to bear in mind that we will have another motion coming on the floor to

[1:56:55] Voice 15: follow up on the motion just passed um we are almost at noon which is when we were thinking

[1:57:02] Voice 15: of closing the meeting so let's carry on thank

[1:57:06] Trustee Fast: you i just think this will be a quick one and then

[1:57:09] Trustee Fast: and give Trustee Peterson time to craft his motion

[1:57:12] Trustee Fast: with staff input if he wants to.

[1:57:15] Trustee Fast: In 1.5, I'm wondering if the wording ministerial approval

[1:57:22] Trustee Fast: is based on ensuring no conflicts with provincial interests

[1:57:25] Trustee Fast: and adequate engagement with Indigenous governing bodies.

[1:57:30] Trustee Fast: Should it include the words is based in part on ensuring?

[1:57:36] Trustee Fast: Do we know what the ministerial approval is exactly just based on those two things, or does that need any moderating there? Over.

[1:57:48] Trustee Fast: I'll turn it over to

[1:57:49] Voice 15: staff to answer that.

[1:57:55] Voice 3: I can say I think that would be a good amendment because, of course, the minister is free to consider any criteria the minister wishes.

[1:58:01] Voice 3: So, yeah, I think that could be a good amendment to make.

[1:58:04] Voice 3: Then

[1:58:05] Trustee Fast: I move that in section 1.5, that the words in part be inserted after the word based so that the motion reads,

[1:58:27] Trustee Fast: ministerial approval is based in part on ensuring no conflicts with provincial interests and adequate consultation with Indigenous governing bodies.

[1:58:34] Trustee Fast: sorry to be so picky but i you just don't want the whole policy to be uh anyway no that's a good

[1:58:50] Trustee Fast: catch and

[1:58:56] Voice 15: we will just wait for staff on this so

[1:59:18] Trustee Fast: that's good enough for this should

[1:59:22] Voice 15: it read that

[1:59:23] Voice 15: trust programs committee request staff to amend maybe

[1:59:35] Trustee Fast: i didn't even need to make a motion because

[1:59:37] Trustee Fast: the first few we didn't make motions about it was just when we got to tim's big one and uh

[1:59:43] Trustee Fast: but i just wanted it to be clear and since we're following them the pattern now by adding

[2:00:00] Voice 15: the words so it reads that trust programs committee request staff to amend section 1.5 by adding the

[2:00:06] Voice 15: words after the word base that's fine too and again this is just so that when somebody reads

[2:00:22] Voice 15: the motion in the future they know who made it

[2:00:26] Trustee Fast: and

[2:00:29] Voice 15: do we need to say with regards to the

[2:00:32] Voice 15: do we need to name the policy as well amend section 1.5 of the policy statement amendment

[2:00:43] Voice 15: amendment policy any comments or questions on this if not i will call the vote all those in

[2:01:16] Voice 15: favor please raise your okay sorry was it seconded oh no it was not seconded i need a seconder thank

[2:01:23] Voice 15: you so much trustee yates awesome now that we've got the live motion on the floor um did you want

[2:01:31] Voice 15: to speak to it as well trustee yates oh no your hand went down um so now that it's moving seconded

[2:01:37] Voice 15: any questions or comments not seeing any i'm going to call the vote all those in favor please

[2:01:44] Voice 15: raise your hand thank you please lower your hand and i will call if there are any opposed once

[2:01:55] Voice 15: trustee peterson puts his hand down are there any opposed seeing none that is carried thank you very

[2:02:04] Voice 15: much and now i'm going to go back to trustee peterson because he was um i'm not sure if you

[2:02:13] Voice 15: you're ready with your motion to ask staff to remove any duplication through the body or

[2:02:22] Voice 15: revise as necessary?

[2:02:32] Voice 13: Yes, thank you, Chair. I've sent a motion in and I will read it out.

[2:02:38] Voice 13: It would be I move that Drafts Programs Committee request staff to amend the revised Draft Policy

[2:02:44] Voice 13: 1.2.1 Policy Statement Amendment to remove unnecessary duplication as a result of the

[2:02:49] Voice 13: revision of section 1.2.

[2:02:53] Voice 15: I'll just wait for staff to put that on the screen. Thank you.

[2:03:09] Voice 15: Any changes to the wording before we second it, Trustee Fast?

[2:03:16] Trustee Fast: Put it, say, remove unnecessary duplication and add clarity or add further clarity or needed

[2:03:25] Trustee Fast: clarity. I don't know, something about, because sometimes you take a duplication and it still

[2:03:30] Trustee Fast: might need a little tweaking to make it read, especially if you're changing all the headings

[2:03:34] Trustee Fast: and things. So if it could be remove unnecessary duplication and edit for clarity or something

[2:03:51] Trustee Fast: and add clarity. Okay, whatever. Does that fit with you, what you mean, Trustee Peterson?

[2:04:02] Trustee Fast: and otherwise i'll withdraw it

[2:04:04] Voice 13: um i would say if we put uh and and edit for clarity after the 1.2

[2:04:14] Voice 13: um i think it reads better and i like edit for clarity better than add clarity

[2:04:30] perfect okay

[2:04:37] Voice 15: any other comments or questions on the language before i call for a second

[2:04:45] Voice 15: not seeing any do i have a seconder for this motion trustee yates boy you're fast with that

[2:04:53] Voice 15: hand um any discussion on the motion on the floor not seeing any and then i will call the

[2:05:06] Voice 15: the vote on the motion on the floor all those in favor please raise your hand thank you please

[2:05:15] Voice 15: lower your hands and i'll call are there any opposed seeing none that is carried thank you

[2:05:26] Voice 15: very much for that conversation and for um leaving this with staff uh that would be great

[2:05:34] Voice 15: all right are there any other is there any further discussion on the draft um policy statement

[2:05:47] Voice 15: amendment policy trustee peterson uh

[2:05:55] Voice 13: just one one comment i'm really happy that uh that we're

[2:06:00] Voice 13: working on the amendment to this policy yeah

[2:06:03] Voice 15: i think it's it's timely all right if we are finished

[2:06:09] Voice 15: with this item we will move on to the next section which is a request for decision and this is the

[2:06:17] Voice 15: proposed trust programs committee 2026-27 fiscal meeting schedule and it was funny because i looked

[2:06:28] Voice 15: looked at this and i'm like oh we've only got two more meetings of this term together it's it's so

[2:06:36] Voice 15: it's so strange that this term is i've i've just had so much fun working with everybody it's

[2:06:47] Voice 15: it's just it's making this real anyway i will turn this over to staff

[2:06:53] Voice 15: as this is trust area services i will um whichever staff member is responsible for

[2:06:59] Voice 15: discussing this to take the floor.

[2:07:03] Voice 3: I'm happy to speak to this chair with thanks to our executive

[2:07:07] Voice 3: assistant Coraline Strachan for helping us put this together. We are looking for your endorsement

[2:07:12] Voice 3: of the proposed meeting dates. You will note that there is no proposed April meeting and this is

[2:07:17] Voice 3: because the decision making around secretariat services is now proposed to be undertaken by

[2:07:22] Voice 3: Trust Council in March so therefore there's no need for that April meeting and these dates have

[2:07:29] Voice 3: been reviewed with the general calendar and are proposed to fit in the sequencing between all the

[2:07:33] Voice 3: other committees and the flow of materials to trust council so they're recommended for adoption

[2:07:39] Voice 3: you'll also see that we've proposed them as all electronic meetings that is something this

[2:07:43] Voice 3: committee can consider is whether they see the need for any in-person meetings following the

[2:07:48] Voice 3: election at this time nothing has been budgeted for that so it would require a change to the

[2:07:53] Voice 3: the budget. Brilliant. Thank you.

[2:07:56] Trustee Fast: Trustee Fast? Thank you. I'm just, I don't have any problem

[2:08:01] Trustee Fast: with anything here. This all looks good to me, except I didn't know why they were already in

[2:08:05] Trustee Fast: my calendar. And what does the word fiscal mean about this schedule? It's in the heading.

[2:08:14] Voice 15: Fiscal is the budgetary year versus the calendar year.

[2:08:17] Voice 15: okay all right thank you i i'm in support thank you thank you um all right i'm seeing thumbs up

[2:08:27] Voice 15: and nods are there any questions or comments not seeing any hands going up then could i get

[2:08:35] Voice 15: somebody to uh read the um the recommendation trustee peterson i

[2:08:45] Voice 13: move that trust programs

[2:08:47] Voice 13: I'm just going to adopt the proposed meeting dates of May 7, 2026, July 23, 2026, November 26, 2026, and February 4, 2027 for the 2026-27 fiscal year.

[2:09:02] Voice 15: Thank you.

[2:09:03] Voice 15: Do I have a seconder for that?

[2:09:07] Voice 15: Trustee Gates, thank you.

[2:09:09] Voice 15: Is there any discussion or comments?

[2:09:13] Voice 15: If not, then I will call the vote.

[2:09:16] Voice 15: All right.

[2:09:17] Voice 15: If you can please raise your hands.

[2:09:22] Voice 15: Thank you. Please lower your hands. And I will ask, are there any opposed? Although I saw all

[2:09:29] Voice 15: hands up. Seeing none opposed, that carries. And if I could ask somebody to read the second motion

[2:09:36] Voice 15: on the screen. Trustee Peterson?

[2:09:41] Voice 13: I move that Trust Programs Committee schedule all fiscal

[2:09:44] Voice 13: 2026-2027 Trust Programs Committee meetings as date, many dates as electronic meetings.

[2:09:51] Voice 13: thank

[2:09:51] Voice 15: you any changes to the wording may i have a seconder for the motion trustee yates

[2:09:59] Voice 15: lightning fingers there um any discussion i'm just going to say um with the removal of the

[2:10:08] Voice 15: april and the addition of the orientation i think that balances the books so that's good

[2:10:13] Voice 15: um so i'm happy with that and i'll vote in favor i'm not seeing any other comments i'll ask that

[2:10:22] Voice 15: we raise our hands to approve brilliant low your hands and just wait for trustee graham i'm not

[2:10:39] Voice 15: sure if you have a question no okay and i'll call if there are any opposed although i saw all hands

[2:10:46] Voice 15: that carries thank you very much all right so now this is bringing us to sort of the end of our

[2:10:58] Voice 15: our agenda um we don't have any new business items uh staff rater yes

[2:11:06] Voice 3: i wanted to speak to

[2:11:07] Voice 3: the work program

[2:11:08] Voice 15: and the when we get to that item yes so that's the next item so that's number 10

[2:11:13] Voice 15: uh so that for the work program i will turn it over to you okay

[2:11:17] Voice 3: thank you um just wanted to

[2:11:19] Voice 3: recommend to the committee that you amend your work program by removing the stewardship education

[2:11:23] Voice 3: program as you at this time there's no um further right now the financial planning committee is not

[2:11:29] Voice 3: recommending further funding for this project um and that you in its place or towards the end of

[2:11:34] Voice 3: the maybe just add as move everything up and then as your third priority you could add um the

[2:11:41] Voice 3: stewardship education program or maybe replace actually in hindsight here replace it with um

[2:11:46] Voice 3: the stewardship education program from your future projects list.

[2:11:51] Voice 3: Move it on to the first place spot,

[2:11:53] Voice 3: because it'll probably be our dominant activity in the next quarter.

[2:11:58] Voice 3: Does that make any sense?

[2:12:01] Voice 15: I'm going to throw my hand up.

[2:12:02] Voice 15: It does make sense.

[2:12:03] Voice 15: I would propose that we do this at our next meeting rather than this meeting

[2:12:07] Voice 15: once the budget has been finalized,

[2:12:09] Voice 15: just in case something changes as it did last year

[2:12:12] Voice 15: and it gets added back in again,

[2:12:14] Voice 15: because I wouldn't want it added back in and then it not be on our list.

[2:12:16] Voice 15: so let's wait until after the the budget has been finalized and then then we can adjust

[2:12:23] Voice 15: um so you wanted to have for the clarification director frader i see trustee yates had her hand

[2:12:31] Voice 15: up first though perfect trustee okay

[2:12:33] Voice 12: thank you so much um thank you for that suggestion

[2:12:38] Voice 12: chair evans because i love this program so i'm kind of hoping it'll remain thank you

[2:12:45] Voice 12: thank

[2:12:47] Voice 15: you um director freighter um

[2:12:50] Voice 3: yes certainly you could leave it there in anticipation that it

[2:12:54] Voice 3: gets funded i would still recommend um perhaps noting what your primary work is going to be in

[2:13:01] Voice 3: the next quarter and so if you are to um this this is recommending to trust council what you

[2:13:07] Voice 3: as their advisory body will work on between march and june um so the other thing you could do in

[2:13:13] Voice 3: in recognition that stewardship education, or sorry, the secretary at services is really moving

[2:13:18] Voice 3: solely into council's domain, you could move the stewardship education into that spot as well. I

[2:13:25] Voice 3: do recommend it be on your actives project report, because it will be a dominant piece of work for

[2:13:31] Voice 3: the committee in that next quarter. And then council can always amend these work programs

[2:13:37] Voice 3: when it receives them. They can, you know, adjust the committee's work program as desired.

[2:13:43] Voice 3: sorry

[2:13:45] Voice 15: can you repeat your recommendation there because i wasn't quite following

[2:13:49] Voice 3: if you're

[2:13:50] Voice 3: wanting to leave stewardship education there and in fact the strategic plan calls for it to become

[2:13:55] Voice 3: the climate what the climate action education program in the next year anyway um but if you

[2:14:01] Voice 3: because secretary of services is really moving to council as to be council's program to administer

[2:14:07] Voice 3: you could move community stewardship awards into the number two spot

[2:14:11] Voice 15: i see what you're saying

[2:14:14] Voice 15: um okay i'll turn this over to the floor how do people feel about doing um as recommended by

[2:14:23] Voice 15: director frader tressie peterson i

[2:14:30] Voice 13: move that trust programs committee move implements community

[2:14:36] Voice 13: stewardship awards program from the future projects report to the active projects report

[2:14:44] Voice 13: support. And maybe replacing item number two.

[2:15:07] Voice 15: We'll just wait for that to pop up on the screen.

[2:15:10] Voice 15: And I don't know if we'd have to do a second motion to change the naming of the stewardship

[2:15:16] Voice 15: education program to the climate action education. While we're waiting, what's your thoughts,

[2:15:35] Voice 15: Director Frater?

[2:15:36] Voice 3: I think we could do that. I could probably just make that change for you,

[2:15:41] Voice 3: if the committee would like that by consent I think given that that's what's named in the

[2:15:44] Voice 3: strategic plan following adoption of this motion I think I'll turn to director Marla but my

[2:15:50] Voice 3: recollection is you can then forward it to trust council by consent once you've adopted the change

[2:15:55] Voice 3: that you have coming sounds

[2:15:57] Voice 15: good and I think that makes sense because that that's been our

[2:16:01] Voice 15: conversation is to replace the stewardship education program with the climate action

[2:16:05] Voice 15: program that was the intent so perfect so then the only thing that would require the motion is

[2:16:10] Voice 15: the one that Trustee Peterson has just recommended and there we go so it's on the screen now so I'll

[2:16:21] Voice 15: just get you to read that out one more time Trustee Peterson make sure that the wording is correct

[2:16:26] Voice 13: I move that Trust Programs Committee move the Community Stewardship Program from the Future

[2:16:33] Voice 13: Projects Report to the Active Projects Report replacing item number two.

[2:16:40] Voice 15: Thank you any changes

[2:16:42] Voice 15: changes to the wording um director freighter

[2:16:44] Voice 3: if you could add the word awards ahead of the word

[2:16:47] Voice 3: program would be great community stewardship stewardship

[2:16:51] Voice 13: awards program sorry i missed that

[2:16:54] Voice 13: i

[2:16:55] Voice 15: did the same thing i just i i i read it there it wasn't there i

[2:17:02] Voice 13: went back and looked at the

[2:17:03] Voice 13: future project list read it again and came back and didn't see it again

[2:17:07] Voice 15: that's so funny um trustee

[2:17:10] Voice 15: fest uh

[2:17:12] Trustee Fast: thank you i'm wondering about um the stewardship education program uh we had a proposal

[2:17:23] Trustee Fast: i thought in june we were proposed to add it to the terms of reference for this committee

[2:17:29] Trustee Fast: can anybody remind me where that is because i don't see it on the future sorry on the follow-up

[2:17:37] Trustee Fast: action list or did we maybe we didn't pass that motion i think this was your uh suggestion chair

[2:17:46] Trustee Fast: evans was to move it to the stewardship education to the terms of reference uh or

[2:17:54] Voice 15: was that the

[2:17:55] Voice 15: secretariat role i can't remember i

[2:17:59] Trustee Fast: think it was this i think it

[2:18:01] Voice 15: was a stewardship education

[2:18:02] Voice 15: stewardship

[2:18:02] Trustee Fast: education because you asked the question why do we keep having to make a business

[2:18:06] Trustee Fast: case for this every year yeah um i'm wondering if uh this is just my my quick notes here i don't know

[2:18:17] Trustee Fast: um june trust council agenda i think would have been when we last discussed it so i guess i will

[2:18:31] Trustee Fast: look at the trust council follow-up action list then never mind thank you i just was going wait

[2:18:35] Trustee Fast: a minute if we're removing things from our list i'll check that thank you thank you sorry everybody

[2:18:40] Trustee Fast: no

[2:18:41] Voice 15: worries i i think you're correct we had a conversation around that but this this this is

[2:18:44] Voice 15: outside of the motion that's on the floor so we can discuss this in a moment um the motion on the

[2:18:51] Voice 15: floor any other discussion can i get a seconder for the motion did i get a seconder already i

[2:19:01] Voice 15: don't remember now i don't think i did trusty bass thank you any and i is there any further

[2:19:10] Voice 15: the discussion on this if not i'll call the vote okay not seeing any sorry all those in favor

[2:19:18] Voice 15: please raise your hand thank you please lower your hands are there are there any opposed

[2:19:30] Voice 15: not seeing any this motion is carried um and then yes uh trustee fast regarding the stewardship

[2:19:40] Voice 15: education portion there was discussion i don't remember if a motion was made regarding that

[2:19:48] Voice 15: so i can maybe um trustee yates um

[2:19:53] Voice 12: a motion was made and um and i remember because as i mentioned

[2:19:59] Voice 12: earlier that's one of my favorite things that the islands trust does is the stewardship education

[2:20:05] Voice 12: webinars and we did make a motion i think maybe chloe put it up in the chat okay

[2:20:11] Voice 15: so if the motion

[2:20:12] Voice 15: was made can we make sure that that is added to the um the follow-up action list if it's

[2:20:18] Voice 15: if it wasn't in there i'm

[2:20:23] Voice 3: going to have to sleuth back but i think it was made we conveyed it to

[2:20:27] Voice 3: trust council and it's come off your list already because it's been provided to trust council

[2:20:31] Voice 3: i need to look back and see what trust council did with it um director marla may know because

[2:20:36] Voice 3: i expect it likely got moved over to governance committee or something if it was taken up

[2:20:40] Voice 3: because it would be part of the council committee systems policy which should be full under their

[2:20:47] Voice 3: responsibility but i actually would have to sleuth back and see but we did provide i feel fairly

[2:20:52] Voice 3: certain we did provide the recommendation to trust council i just have to look back

[2:20:56] Voice 3: what happened and i

[2:20:59] Voice 15: i that that sounds right to me as well awesome um any other discussion on the

[2:21:08] Voice 15: work program not seeing any then i'm going to say our next meeting is scheduled for may 7th

[2:21:19] Voice 15: 2026 from 10 a.m to 3 p.m and trustee peterson um

[2:21:25] Voice 13: yeah chair i think we need to forward the work

[2:21:28] Voice 13: program to trust council by general consent yes

[2:21:32] Voice 15: sorry beg your pardon yes um is there any

[2:21:38] Voice 15: is there anyone opposed to moving the work program over to trust council by general consent

[2:21:45] Voice 15: consent not seeing any opposed then by general consent the work program is referred to trust

[2:21:54] Voice 15: council for approval thank you for reminding me of that anything else before i close the meeting

[2:22:04] Voice 15: any other discussion thank you very much i appreciated the the discussions that we had

[2:22:10] Voice 15: and staff support as always and i will see you at trust council before our next meeting

[2:22:19] Voice 15: And with that, we adjourn the meeting.

[2:22:26] Voice 15: Thank you.

[2:22:27] Voice 15: Bye, all.

[2:22:28] Voice 15: Bye.

[2:22:35] Voice 3: Thanks, Coraline.

[2:22:36] Voice 3: Can you just leave the meeting open?

[2:22:38] Voice 3: We tend to stay on after TPC.