Islands Trust Executive Committee regular meeting, February 25, 2026

[0:00:00] Voice 3: Are

[0:00:01] Trustee Patrick: you ready? All right. Well, good morning. I'd like to call this executive committee

[0:00:07] Trustee Patrick: meeting to order. Begin with acknowledging with respect and humility that the lands and waters

[0:00:14] Trustee Patrick: of the trust area, sorry, I'll get the right words here, have been home to Indigenous people

[0:00:21] Trustee Patrick: since time immemorial. Their deep connection to these islands continues to this day,

[0:00:26] Trustee Patrick: and we honor their enduring presence, constitutional rights, and responsibilities.

[0:00:31] Trustee Patrick: It's with deep heart that I have to acknowledge the sadness that leaders in the Cowichan Valley region of Vancouver Island have had to release a statement against Indigenous racism, saying they've seen a spike in the region.

[0:00:47] Trustee Patrick: We've seen that too in the letters, behaviors at some of our meetings.

[0:00:52] Trustee Patrick: And we stand with our neighbors and Cowichan tribes in trying to ensure that our spaces are culturally safe.

[0:01:01] Trustee Patrick: I'm going to begin by reading how we've been opening public meetings at our local trust committees because it's appropriate as we open our meeting here today.

[0:01:12] Trustee Patrick: As chair and together with the vice chairs, it's my responsibility to ensure that this meeting is respectful, inclusive, and culturally safe space for everyone.

[0:01:23] Trustee Patrick: This means we will speak respectfully.

[0:01:25] Trustee Patrick: There is no place in this meeting for racism, stereotypes, or comments that target Indigenous people or any group in our community.

[0:01:34] Trustee Patrick: We will acknowledge concerns without causing harm.

[0:01:39] Trustee Patrick: Residents are entitled to ask questions and express uncertainty.

[0:01:42] Trustee Patrick: Indigenous community members are equally entitled to share their experiences and expectations of respectful partnership.

[0:01:51] Trustee Patrick: We will uphold cultural safety.

[0:01:53] Trustee Patrick: We recognize that public processes have not always felt safe or welcoming for indigenous peoples. We are committed to doing better. That includes giving space to indigenous voices, being mindful of how language affects people, and addressing harmful comments if they arise.

[0:02:10] Trustee Patrick: We will keep the conversation constructive. Every participant brings valuable perspectives, lived experience, and knowledge. All voices deserve to be heard and heard respectfully.

[0:02:21] Trustee Patrick: And I thank you in advance for helping to create an environment where all participants

[0:02:25] Trustee Patrick: feel safe, valued, and able to do what they want to do.

[0:02:32] Trustee Patrick: Vice-Chairs, we have an agenda before us.

[0:02:35] Trustee Patrick: Are there any additions or changes to the agenda other than I do note we do have a fairly

[0:02:42] Trustee Patrick: significant addendum?

[0:02:45] Trustee Patrick: Vice-Chair Monn?

[0:02:46] Trustee Maude: Thank you, Chair.

[0:02:47] Trustee Maude: Just to follow on your comments, I just want to acknowledge that today's Pink Short Day, bullying has become part of, it almost seems, a lifestyle for our communities now.

[0:03:01] Trustee Maude: now. And, you know, people don't feel safe at times. And, you know, I think it's important

[0:03:06] Trustee Maude: to reflect on the importance of Pink Shirt Day, how it empowers the youth of our communities

[0:03:14] Trustee Maude: to be more respectful and more embracing of others. It's the one day of the year, you know,

[0:03:23] Trustee Maude: that we can focus on that. We as politicians, we see it. We see it within our communities.

[0:03:30] Trustee Maude: and I just wanted to do that acknowledgement.

[0:03:32] Trustee Maude: Thank you.

[0:03:33] Trustee Patrick: Thank you very much, Vice-Chair Maag.

[0:03:36] Trustee Patrick: Thanks for recognizing how important that is.

[0:03:42] Trustee Patrick: All right, Vice-Chairs, again, we have an agenda before us.

[0:03:45] Trustee Patrick: We do have a fairly significant addendum.

[0:03:48] Trustee Patrick: Are there any, are you okay

[0:03:52] Trustee Patrick: with accepting the entire addendum?

[0:03:54] Trustee Patrick: Are there any other additions to the agenda?

[0:03:57] Trustee Patrick: Let's hope not.

[0:04:00] Trustee Patrick: All right, then can we approve the agenda as amended through general consent?

[0:04:06] Trustee Patrick: Excellent.

[0:04:06] Trustee Patrick: I know I always run into this and start pushing off without introducing anyone today.

[0:04:12] Trustee Patrick: I'm Laura Patrick.

[0:04:13] Trustee Patrick: I'm the chair.

[0:04:14] Trustee Patrick: I'm elected on Salt Spring.

[0:04:15] Trustee Patrick: We have joining us today, we have Vice Chair Maude from Maine Island, Vice Chair Peterson

[0:04:20] Trustee Patrick: from Laskiti, and Vice Chair Elliott from Gabriela Island.

[0:04:24] Trustee Patrick: and I'd like to invite CAO Broney to introduce the staff that will be helping us today.

[0:04:31] Voice 9: Good morning. Thank you, Chair. Thank you, Executive Committee. Joining us for today's

[0:04:36] Voice 9: meeting, Julia Mobs, Director of Financial Employee Services. David Marler, Director of

[0:04:41] Voice 9: Legislative and Information Services. Stefan Cermak, Director of Planning Services. Alexandra

[0:04:47] Voice 9: Trifonidis is our Executive Coordinator. Claire Frater is Director of Trust Area Services. And

[0:04:53] Voice 9: And I believe we have Kim Stockdale, who's our acting RPM for the Southern team, and Warren Dingman, who is our manager of bylaw and compliance and enforcement as well.

[0:05:04] Voice 9: And I think I've got everyone there.

[0:05:07] Voice 9: Thank you.

[0:05:07] Voice 9: And my thanks to Trustee Maude for acknowledging Pink Shirt Day.

[0:05:10] Voice 9: A number of us are wearing pink shirts.

[0:05:12] Voice 9: Mine is very pale, so it may not be obvious that it's pink.

[0:05:15] Voice 9: But for us, it's an important symbol of our commitment to provide a safe and respectful workplace for all the staff at Islands Trust.

[0:05:22] Voice 9: And my thanks to trustees and all our colleagues for their commitment to that.

[0:05:27] Voice 9: Thank you.

[0:05:28] Trustee Patrick: Thank you very much.

[0:05:29] Trustee Patrick: And welcome to Acting RPM Stockdale.

[0:05:33] Trustee Patrick: It's a pleasure to have you in our meeting today.

[0:05:36] Trustee Patrick: Okay.

[0:05:41] Trustee Patrick: We have some context notes here that are generally here for our information.

[0:05:46] Trustee Patrick: I'd like to rise and report from our closed meeting on January 14th

[0:05:52] Trustee Patrick: 14th, that we had adopted the January 14th in-camera minutes.

[0:06:01] Trustee Patrick: Our minutes did not make it today, so we don't have our minutes for the meeting.

[0:06:07] Trustee Patrick: And I'm going to look to staff as I'm bouncing between the two agendas.

[0:06:12] Trustee Patrick: Call me out if I skip over an item that's in the addendum.

[0:06:15] Trustee Patrick: I'm really trying to keep them all straight.

[0:06:19] Trustee Patrick: And we have our resolution without meeting, which was the proposed ABI-CC resolution. Thank you to Vice Chair Peterson for stewarding that through the process and look forward to the results at ABI-CC in April.

[0:06:41] Trustee Patrick: roll all right that brings us on to the follow-up action listed item 6.1 on page 11 of the agenda

[0:06:47] Trustee Patrick: package and i'll turn the floor over to ceo brony to lead us through this thank

[0:06:52] Voice 9: you chair in terms

[0:06:53] Voice 9: of the follow-up action items for for my office um the only outstanding one is that is item one

[0:07:00] Voice 9: and we have a an rfd for you item 10.1.1 on today's agenda regarding deferral of that

[0:07:06] Voice 9: continuous learning planning item so we'll address that later in the agenda

[0:07:11] Voice 9: by way of a general update from me focus of course right now is all the final

[0:07:17] Voice 9: prep for their upcoming Trust Council meeting but I will also note as I think

[0:07:22] Voice 9: most folks know that on Monday director mobs and I supported by by chair Patrick

[0:07:28] Voice 9: as well much appreciated we attended Bowen Island Municipality Council at

[0:07:32] Voice 9: their invitation to address questions they had about the budget and a report repaired by their

[0:07:38] Voice 9: mayor with regard to the allocation model for how the Bowen Island tax levy is calculated. The

[0:07:45] Voice 9: outcome of that was a request from the municipality to her staff in both jurisdictions to collaborate

[0:07:52] Voice 9: on reviewing essentially the existing allocation approach for the BIM tax levy. And so we've

[0:07:58] Voice 9: we've already started to engage with staff on that and we'll be meeting with with their staff next

[0:08:02] Voice 9: week to begin initiating some of that work but i think overall it was a helpful conversation to

[0:08:09] Voice 9: to help illuminate some of the the more complex aspects of how the financial pieces work for

[0:08:16] Voice 9: both council and residents in their community and so having that said if there's any questions for

[0:08:24] Voice 9: me I'm happy to answer those otherwise we'll we can continue to work through the follow-up action

[0:08:29] Voice 9: list

[0:08:30] Trustee Patrick: not seeing any questions so carry on okay

[0:08:34] Voice 9: thank you through the chair we'll then go to

[0:08:36] Voice 9: director Marler on the legislative and information services yeah

[0:08:43] Voice 2: good morning and thank you

[0:08:45] Voice 2: the top action list item for me I don't have a lot to say about the items in particular

[0:08:52] Voice 2: particular. The item, which one am I looking at here? Sorry. The item on, which one? Yeah,

[0:09:07] Voice 2: sorry. There's one here that says we have it for March. That's item number two, which is to do with

[0:09:13] Voice 2: the Section 82H1, which is the grants policy. That one we'll have to bring you to June.

[0:09:23] Voice 2: we just didn't get it into the

[0:09:27] Voice 2: Governance Committee agenda in time for them to have a look at it

[0:09:30] Voice 2: and as it's policy we'd like to run it through Governance Committee before bringing it to

[0:09:35] Voice 2: Trust Council. Other than that the

[0:09:39] Voice 2: pop action list is up to date and unless there's any questions

[0:09:45] Voice 2: that's all I have for you. Thank you.

[0:09:49] Trustee Patrick: No hands are

[0:09:50] Trustee Patrick: popping up. Carry on.

[0:09:53] Voice 9: That brings us then

[0:09:54] Voice 9: and to Director Cermak in Planning Services.

[0:09:58] Voice 10: Good morning, everybody.

[0:10:00] Voice 10: In regards to the follow-up action list,

[0:10:02] Voice 10: I have the one outstanding item.

[0:10:04] Voice 10: I can report that, you know, in terms of the referrals process,

[0:10:08] Voice 10: we have sort of separated with the legislative clerks

[0:10:11] Voice 10: to update our process.

[0:10:13] Voice 10: They're working on it as we speak.

[0:10:15] Voice 10: You'll see some implications of that from a year ago

[0:10:18] Voice 10: in our EC meeting later with the bylaw referrals.

[0:10:21] Voice 10: We'll talk to it then.

[0:10:22] Voice 10: And then the other component about engagement,

[0:10:25] Voice 10: we have a group of staff interested in coming together to help us with that so we're as the

[0:10:29] Voice 10: resources are becoming available we're putting it together and so we're we're moving slowly and

[0:10:34] Voice 10: steadily through it we are seeing a little bit of opportunity with now that we have a reconciliation

[0:10:38] Voice 10: action plan before us and how everything nests together so we're able to sort of provide a little

[0:10:44] Voice 10: more clarity so glad to say that it's moving along and we're we've finally got some resources

[0:10:48] Voice 10: behind it but it's it's it's a lot of work which is slowly advancing other than that

[0:10:55] Voice 10: just fun times in planning land as you can see all the bylaws that are before you

[0:11:01] Voice 10: we of course have a new rpm coming to salts or to pardon me to salt spring that's hilarious

[0:11:06] Voice 10: to the southern team and we have a new island planner coming soon to salt spring so that

[0:11:14] Voice 10: announcements is upcoming. So just lots of fun resource issues coming along. I'll stop there

[0:11:20] Voice 10: because I didn't really prep my earnings notes for you. Any questions?

[0:11:27] Trustee Patrick: Seeing anyone raising your hands for stop. We're getting off easy today.

[0:11:32] Trustee Patrick: We're waiting for you later reports. So we're just pacing ourselves.

[0:11:37] Voice 9: Appreciate that. Thank you, Chair. Director Mops.

[0:11:42] Voice 7: Good morning, Executive Committee. So I have three items on my follow-up action list.

[0:11:46] Voice 7: there's no update from our previous discussion related to item number one there's simply been no

[0:11:52] Voice 7: space or capacity to undertake non-cyclical work at this time item number two is on your agenda

[0:11:57] Voice 7: for discussion today that relates to enhancing mental health benefits for trustees and happy

[0:12:03] Voice 7: to report item number three is complete i think everyone in this group is pretty up to speed on

[0:12:08] Voice 7: some of my primary deliverables this time of year as you all sit on the financial planning committee

[0:12:12] Voice 7: And of course, I've had a look at the lengthy financial and employee services section in

[0:12:18] Voice 7: the Trust Council agenda.

[0:12:20] Voice 7: But I'm happy to take any questions if there are.

[0:12:27] Trustee Patrick: Once again, carry on.

[0:12:30] Voice 9: Okay.

[0:12:31] Voice 9: And last but never least, Director Frater on the Trust Area Services and Senior Indigenous

[0:12:36] Voice 9: Relations Advisor Jo Elliott is unable to join us today.

[0:12:39] Voice 9: So Director Frater can also address any questions about those items.

[0:12:42] Voice 9: Thanks.

[0:12:44] Voice 6: Thank you.

[0:12:45] Voice 6: And good morning, Executive Committee.

[0:12:46] Voice 6: committee generally just a couple updates that we have concluded the training that was being

[0:12:51] Voice 6: offered on the anti-indigenous specific racism and so that's concluded and the item around

[0:12:59] Voice 6: spending of budget funds to support preparation of budget communications is also now complete

[0:13:05] Voice 6: we will be providing some updated speaking notes to all and pushing out some updated

[0:13:09] Voice 6: communications to the website and on social media i'm happy to take questions on anything

[0:13:16] Voice 6: else on the list any

[0:13:20] Trustee Patrick: questions other than i know i i just have one general i want to thank staff

[0:13:24] Trustee Patrick: for the uh the training the session that we had um the trainers were clearly uh very supportive

[0:13:32] Trustee Patrick: i just wonder about like next steps i think as we were as the training was going on the world

[0:13:40] Trustee Patrick: was changing in front of us and uh chairing meetings and um you know has become a bigger

[0:13:45] Trustee Patrick: bigger challenge in some of the islands, and we're going to see more of it. So I just started

[0:13:48] Trustee Patrick: asking about potential next steps regarding chairing public meetings and anti-Indigenous racism.

[0:13:58] Voice 6: Thank you for the question. We are working on some revised scripts for chairs to have,

[0:14:03] Voice 6: and also looking up some, developing some posters to have in public meeting spaces

[0:14:07] Voice 6: that sort of emphasize our commitment to respectful conduct and, you know, sort of

[0:14:13] Voice 6: lack of racist and racism you know indications of racism in the room and so we're going to be

[0:14:18] Voice 6: bringing those back to you at a future meeting for review and approval so you can anticipate

[0:14:22] Voice 6: those on an upcoming agenda we may develop some policy to accompany them as well and then of

[0:14:26] Voice 6: course we'd look forward to your guidance as to what else you would like to see in terms of steps

[0:14:32] Voice 6: to really creating a safe meeting environment.

[0:14:35] Trustee Patrick: Thank you. Vice

[0:14:36] Voice 5: Chair Elliott. Thank you Chair

[0:14:39] Voice 5: and again thank you director freighter and senior advisor joe elliott for for putting together or

[0:14:46] Voice 5: bringing those trainers i think it was really critical and the timing was great um what i'm

[0:14:53] Voice 5: wondering is should we be doing a report out to council especially in light of what training

[0:15:02] Voice 5: might be needed for next term and sort of any budget associated with that um looking at the

[0:15:09] Voice 5: reconciliation action plan i think it's only 1500 or 2000 for training for trustees um we invested

[0:15:15] Voice 5: quite heavily this term um some of that because we had the the grant but i don't imagine we could

[0:15:22] Voice 5: get that kind of training for those budgeted dollars so i do i do think we need some reporting

[0:15:30] Voice 5: out as only 20 um trustees and staff were able to participate we sort of need to share what the

[0:15:38] Voice 5: value of that was so maybe we can put some thought towards that for maybe june trust council

[0:15:48] Voice 6: through the chair certainly happy to have that conversation i would look to the cao around we

[0:15:52] Voice 6: have not budgeted for next fiscal year to offer that training um and i'll look to the cao to

[0:15:56] Voice 6: answer that around the sequencing of election um orientation post-election so brony carry on

[0:16:03] Voice 9: yeah thank you chair um yeah that would be as we look at what our orientation and onboarding will

[0:16:09] Voice 9: be for the newly elected council. We do have some proposed funding to support some contracted

[0:16:16] Voice 9: training in the first couple of months, which would be the balance of next fiscal. But I would

[0:16:22] Voice 9: anticipate as we start to map out what the longer term updated continuous learning plan would look

[0:16:27] Voice 9: like for a new council, which will be part of how we're approaching the orientation overall,

[0:16:31] Voice 9: that we would look in the next budget cycle. So for the fiscal year beginning April 1st, 2027,

[0:16:37] Voice 9: if we add how we might then support more in-depth training,

[0:16:43] Voice 9: particularly around relationship building with First Nations

[0:16:46] Voice 9: and anti-racism for that new council in that following fiscal year.

[0:16:51] Voice 9: So I

[0:16:52] Voice 9: think we'll look at that in terms of the training budget requests

[0:16:55] Voice 9: that will come forward as part of the next budget cycle.

[0:17:01] Trustee Patrick: Well, any further questions or back over to you, Sarah Browning,

[0:17:09] Trustee Patrick: unless we're done.

[0:17:11] Voice 9: I think that brings us to the end of the follow-up action list. Thank you, Chair.

[0:17:15] Voice 9: I

[0:17:15] Trustee Patrick: think it does. All right. We're going to move on to our trustee updates or vice chair updates

[0:17:22] Trustee Patrick: if section 6.2. I'll go backwards from my introductions this morning and start with

[0:17:30] Trustee Patrick: Vice Chair Elliott.

[0:17:33] Voice 5: Thank you, Chair. Good morning, everyone. It's good to be back in

[0:17:39] Voice 5: communities again it feels like we had a long pause over the december break so february 9th

[0:17:45] Voice 5: the liskini local trust committee met um considered and returned our referral response on the policy

[0:17:52] Voice 5: statement and we had an excellent discussion with uh invited guests from bc marine trails

[0:18:01] Voice 5: trails and this came out of the um crown lease application last fall summer i can't remember when

[0:18:12] Voice 5: um for accessing um an area on liskiti that was considered you know highly sensitive for

[0:18:21] Voice 5: an extended kayaking tour and so bc marine trails was able to it's a different group but they were

[0:18:28] Voice 5: were able to come we invited them to present to the ltc and really had a great discussion um and

[0:18:35] Voice 5: in particular i wanted to highlight that they have a coastal caretaker and site condition reporting

[0:18:41] Voice 5: model um that could be expanded and there's there's opportunity i think for partnerships

[0:18:48] Voice 5: with that and it's a way of reporting sort of um you know the the health um of these sites as

[0:18:57] Voice 5: people are kayaking to them and with minimal impact on the environment. And they mentioned

[0:19:04] Voice 5: Bolinas-Winchelsea as well. So this is a really extensive network and a public network of marine

[0:19:15] Voice 5: trails that allows recreational navigation of the BC coastline. They really do seek to work

[0:19:20] Voice 5: in partnership with local communities and with First Nations and stakeholders to protect those

[0:19:25] Voice 5: trail so um i think that was a it was a really valuable conversation to looking to other partners

[0:19:32] Voice 5: for that kind of um coordination and stewardship uh we updated our meeting schedule so the uh we've

[0:19:43] Voice 5: had our last few meetings electronically uh and now i believe the liskiti island community hall

[0:19:50] Voice 5: is equipped with wi-fi so we can meet there in person for the remainder of the term for may 4th

[0:20:00] Voice 5: july 6th and february 11th first um there were some comments made um during the public comment

[0:20:10] Voice 5: period that um were deemed offensive and so we are still reviewing the recorded video of the meeting

[0:20:20] Voice 5: and it's likely it'll be posted with an edited version so that any inflammatory comments

[0:20:28] Voice 5: or defamatory comments would be removed so that's in process and thank you to staff for

[0:20:34] Voice 5: flagging that and ensuring that our um the public record is uh continues to uphold our

[0:20:43] Voice 5: commitments to reconciliation supporting uh first nations representing their interests

[0:20:50] Voice 5: in a respectful way. February 13th South Pender LTC met. We considered and returned a response

[0:20:58] Voice 5: on the policy statement. Both local trustees really had concerns over process despite the

[0:21:07] Voice 5: long community engagement process. I think the LTC determined it could not support the current draft

[0:21:16] Voice 5: um but mainly on on a question of process and that the the community was not supportive of

[0:21:24] Voice 5: some of the changes in the policies so there is a good discussion on that there was appreciation

[0:21:30] Voice 5: for from several members of the public for the opening chair uh statements about cultural safety

[0:21:37] Voice 5: so that is landing well in some in that community uh we considered a dvp for a structure in the

[0:21:45] Voice 5: setback to the sea and asked for a professional geotech engineering report and that the applicant

[0:21:55] Voice 5: go through the proper permitting with the BC Archaeology Branch because there is a known

[0:22:01] Voice 5: archaeological site. So this was a riprap wall that was built within the setback to the sea and

[0:22:09] Voice 5: And it's contrary to the land use bylaw.

[0:22:13] Voice 5: And there is, yeah, concerns about the impacts on cultural heritage there.

[0:22:21] Voice 5: And then we considered our next minor project.

[0:22:25] Voice 5: The trustees would like to focus on short-term vacation rentals.

[0:22:31] Voice 5: It's a bit of a unique situation on South Pender in that there's a large number of non-conforming

[0:22:39] Voice 5: short-term vacation rentals and they were deemed lawfully non-conforming but then the

[0:22:47] Voice 5: provincial legislation removed that protection so there's ambiguity about the the standing

[0:22:53] Voice 5: of those those residences and so they'd like to update the regulations on short-term vacation

[0:23:03] Voice 5: rental so gave some argument to director Cermak you can evaluate that I did advise them there

[0:23:10] Voice 1: might

[0:23:10] Voice 5: be or there should be new criteria coming in for consideration of minor projects and sort

[0:23:16] Voice 5: of a matrix of evaluating what can have priority and how to dedicate resources

[0:23:24] Voice 5: then on February 23rd we just met for main island considered in advance the temporary

[0:23:33] Voice 5: use permit that would support a music festival it was very well prepared and a plan well planned

[0:23:41] Voice 5: application organization um this is not an organization but there has been a music festival

[0:23:48] Voice 5: um in years previous although this is a different location closer to the ferry terminal uh and

[0:23:56] Voice 5: and shouldn't have a significant impact on traffic or anything else so we proved that

[0:24:03] Voice 5: and we adopted proposed bylaws to rezone an area of park owned and managed by the CRD

[0:24:10] Voice 5: that would allow parking and remove a lot of the constricted well there it really isn't parking

[0:24:20] Voice 5: so it's been a problem for the community for a long time and I think that's it oh Thetis I am so

[0:24:28] Voice 5: sorry I knew there was one more and I was like when was Thetis we did oh no I think I reported

[0:24:36] Voice 5: out on Thetis that was right before our LTC meeting or our executive yeah Thetis on on the

[0:24:43] Voice 5: third so that's it for me thanks

[0:24:46] Trustee Patrick: all right thank you for your very thorough reports over to you

[0:24:50] Trustee Patrick: Vice Chair Peterson, I understand you'll leave your video off due to unstable internet.

[0:24:57] Voice 12: Yeah, thank you. I'm able to

[0:25:00] Voice 13: attend today. Also, for the next few months, we'll be met,

[0:25:12] Voice 13: and we will have information meeting and public hearing on the bylaws.

[0:25:24] Trustee Patrick: Yeah,

[0:25:25] Voice 12: Vice Chair

[0:25:26] Trustee Patrick: Peterson, your internet is very unstable. We can agree. You're breaking up on your voice. Is there any way you could strengthen the connection? Vice Chair Peterson?

[0:25:57] Trustee Patrick: I'm

[0:25:57] Voice 13: going to try phoning in.

[0:25:59] Trustee Patrick: Okay.

[0:26:00] Trustee Patrick: While you're trying to work on your connection, I'm going to

[0:26:03] Trustee Patrick: move over to Vice Chair Maud then.

[0:26:05] Trustee Maude: Thank you, Chair.

[0:26:07] Trustee Maude: Last week, Dem and Matt considered a couple of

[0:26:12] Trustee Maude: bylaws electronically.

[0:26:14] Trustee Maude: Definitely want to express sincere thanks to staff for

[0:26:18] Trustee Maude: turning those bylaws around and getting them on this agenda

[0:26:21] Trustee Maude: agenda within seven days. That's very much appreciated by the people of Denman Island.

[0:26:28] Trustee Maude: The two issues were the Coho Cooperative Housing wanted to do an expansion.

[0:26:38] Trustee Maude: Biles, of course, were before us next on the agenda. What I found was very heartening is that

[0:26:44] Trustee Maude: there was a considerable amount of public feedback on this proposal.

[0:26:50] Trustee Maude: Generally speaking, if you want to stereotype, when we see lots of correspondence and lots of communication about a proposal, it tends to be negative.

[0:27:00] Trustee Maude: This one was the other way around. There was a lot of correspondence, a lot of public input at the meeting.

[0:27:10] Trustee Maude: Certainly there were detractors, but they were only a few.

[0:27:15] Trustee Maude: um the vast majority was in wholehearted support of this um expansion of the coho um housing um

[0:27:25] Trustee Maude: what's nice about it is that coho is of course existing it's been around for quite a few years

[0:27:31] Trustee Maude: um so it's a proven model that the community was commenting on it wasn't just a proposal on paper

[0:27:38] Trustee Maude: it was something that the community had seen they understood what was being proposed

[0:27:42] Trustee Maude: and there was a lot of support for it.

[0:27:45] Trustee Maude: So that was very, very nice to see.

[0:27:48] Trustee Maude: And the other one was from the Denman Island Conservancy

[0:27:51] Trustee Maude: that was consolidating a couple of properties

[0:27:53] Trustee Maude: and rezoning for conservation purposes.

[0:27:56] Trustee Maude: Again, those bylaws are before us today.

[0:27:58] Trustee Maude: And again, my sincere thanks for staff

[0:28:00] Trustee Maude: turning around as quickly as they did.

[0:28:02] Trustee Maude: So that's my report.

[0:28:04] Trustee Maude: Thank you.

[0:28:06] Trustee Patrick: All right.

[0:28:06] Trustee Patrick: Thank you.

[0:28:07] Trustee Patrick: Just, I don't know if Trustee Peterson has...

[0:28:12] Voice 13: Can you hear me?

[0:28:14] Voice 13: Yes. Go ahead.

[0:28:17] Voice 13: Excellent. According to my indicators, it looks like I have good internet for the moment, so I'll try and be quick.

[0:28:24] Voice 13: So Galliano LTC met February 10th to have, amongst other things, the consideration of community information meeting and public hearing on a couple of bylaws that are before us today.

[0:28:40] Voice 13: Today, Penelope, Chief Jack opened the meeting and a number of elders, I think 20 elders came to the meeting, a number of council members as well.

[0:28:53] Voice 13: And quite a few elders spoke, shared some stories and wisdom and some really touching moments around both the proposal and their connection to the land,

[0:29:11] Voice 13: their issues in the past with

[0:29:16] Voice 13: grave sites up in D'Anacio Park being disturbed

[0:29:19] Voice 13: and ultimately

[0:29:24] Voice 13: we got to third reading of the bylaws that are before us

[0:29:28] Voice 13: today and it was a really positive

[0:29:33] Voice 13: feeling in the room at that

[0:29:36] Voice 13: point. Assuming that

[0:29:41] Voice 13: all the rest of the process goes well. We're looking at somewhere close to 100 acres

[0:29:50] Voice 13: that will be going to Penelaket Drive through these rezonings so that's really

[0:30:00] Voice 13: really positive there. The Galliano LTC, we spent nearly an hour on the policy statement

[0:30:10] Voice 13: referral. And despite inviting motions a couple of times, the two trustees

[0:30:21] Voice 13: certainly had some similar thoughts in some areas, but disparate ones in others and

[0:30:29] Voice 13: and neither of them felt ready to bring a motion

[0:30:36] Voice 13: in terms of the referral response.

[0:30:39] Voice 13: Perhaps not ideal, but there we have it.

[0:30:44] Voice 13: And so ultimately that did not happen.

[0:30:52] Voice 13: Salt Spring met, Salt Spring Local Trust Committee met on February 12th.

[0:30:56] Voice 13: um item there there was a public hearing for uh bringing a land long-standing land use into

[0:31:05] Voice 13: alignment following the expiration of a land use contract uh decent turnout there for the yoga

[0:31:13] Voice 13: center uh ultimately the local trust committee um deferred third reading uh we wanted to

[0:31:23] Voice 13: have staff follow up with

[0:31:26] Voice 13: say out leadership to make sure that

[0:31:29] Voice 13: any concerns that they have are

[0:31:33] Voice 13: considered by the local trust committee. And also there was an

[0:31:38] Voice 13: issue with the CRD referral. On our

[0:31:42] Voice 13: end, we know that the referral was sent

[0:31:47] Voice 13: to the correct email address, but somehow on

[0:31:50] Voice 13: On the CRD end, it did not make it to where it should go.

[0:31:57] Voice 13: So that was a little confusing.

[0:32:00] Voice 13: But the mores of technology don't always necessarily work the way we would like.

[0:32:09] Voice 13: So we'll see what happens.

[0:32:11] Voice 13: It's possible, depending on both of those items, that we may need to hold a second public hearing.

[0:32:20] Voice 13: but that's unclear at this point.

[0:32:24] Voice 13: So we'll be anticipating some information from staff

[0:32:30] Voice 13: on what the next steps with that are.

[0:32:34] Voice 13: We did have a fairly good discussion around the policy statement referral,

[0:32:40] Voice 13: and thanks to Trustee Patrick,

[0:32:47] Voice 13: submitted a referral response

[0:32:49] Voice 13: containing a number of recommendations.

[0:32:55] Voice 13: One that I'm seeing as popping up

[0:32:58] Voice 13: from at least a couple of LTCs

[0:33:01] Voice 13: was around the potential of adding a guiding principle

[0:33:06] Voice 13: around climate change.

[0:33:09] Voice 13: So we know all of these referral responses

[0:33:12] Voice 13: and others will be coming to Trust Council

[0:33:15] Voice 13: council for consideration uh next month so i think that is oh let's see coming up um

[0:33:24] Voice 13: uh salt spring ltc moves to the local community commission tomorrow had a special meeting planned

[0:33:31] Voice 13: that has been canceled and hornby will be holding a special meeting and i don't have the date in

[0:33:42] Voice 13: in front of me soon but on the uh on the short-term vacation rental issues there which are

[0:33:48] Voice 13: of high public interest and i'll leave it there for today thank you all

[0:33:53] Trustee Patrick: right thank you very much

[0:33:55] Trustee Patrick: i'll try to start with my report first of all i wanted to uh thank again ca brony and director

[0:34:01] Trustee Patrick: mobs for uh the time they spent preparing to meet before a bowen island uh municipal council

[0:34:06] Trustee Patrick: it's always a pleasure to introduce uh you two and sit back and and watch anyone try to poke

[0:34:11] Trustee Patrick: holds in our uh director mob's uh financial knowledge um um as uh it was um a good meeting

[0:34:21] Trustee Patrick: and i think uh really reinforced uh our wanting to work together uh for the good of the trust area

[0:34:29] Trustee Patrick: um and uh i look forward to the next phases of work with that and i do think of mayor leonard

[0:34:34] Trustee Patrick: for uh you know while he pushing us um it's it's okay because we need to like i said it's always

[0:34:42] Trustee Patrick: good idea to re-examine and look at how we work together and i think we'll end up much stronger

[0:34:48] Trustee Patrick: um i did uh i do appreciate uh hearing um from you uh vice gerald yet on how the script uh

[0:34:56] Trustee Patrick: was taken in um south pender i know on gabriola where we've been using the script now for a few

[0:35:02] Trustee Patrick: meetings, you see lots of head bobbing of when we're entering the public meeting and talking

[0:35:07] Trustee Patrick: about providing a cultural safe area. So I think generally people are listening, paying attention

[0:35:12] Trustee Patrick: on Gabriola. It is. Our public comment periods are going on like two hours long on Gabriola.

[0:35:21] Trustee Patrick: Lots of interests that are out in the community. I think some are lessons learned with the OCP

[0:35:27] Trustee Patrick: project the engagement was designed to be front loaded let's get out to the community and talk

[0:35:32] Trustee Patrick: at the vision stage and get people involved and then less so once draft policy were out but

[0:35:38] Trustee Patrick: like i think any engagement period suddenly you start talking about draft policy and everyone

[0:35:44] Trustee Patrick: everyone's interested um so you know as we go forward and learn from our engagement processes

[0:35:50] Trustee Patrick: how to really make them work well with the community.

[0:35:56] Trustee Patrick: Gabriel is meeting last week.

[0:35:59] Trustee Patrick: We had a public hearing and gave third reading

[0:36:03] Trustee Patrick: to a rezoning for the co-op for a propane facility.

[0:36:10] Trustee Patrick: And we received the freshwater footprint report

[0:36:15] Trustee Patrick: report and I encourage Vice Chairs to take a look at last week's Gabriel agenda package.

[0:36:23] Trustee Patrick: We didn't question the report or get into details about the report. We really spent,

[0:36:28] Trustee Patrick: just wanted the report to be out into the public early and talked about how we could have a public

[0:36:33] Trustee Patrick: meeting to discuss the report and welcome questions on it and that's being tentatively

[0:36:39] Trustee Patrick: plan for march 23rd um and we particularly asked staff to be prepared to talk about

[0:36:46] Trustee Patrick: how that report translates into potential policy or our land use bylaws so that's um because that's

[0:36:53] Trustee Patrick: that we know is where the public is will be most interested in and that is my report um vice chair

[0:37:02] Trustee Patrick: Elliot uh trust conservancy liaison update um there

[0:37:08] Voice 5: is nothing to update I think our next um

[0:37:12] Voice 5: it's March 21st oh dear I just had it up when is it uh pause uh March 17th apologies uh in person

[0:37:25] Voice 5: in the boardroom um but there's been no new updates I think staff have been very responsive

[0:37:30] Voice 5: to providing support and communication on budget requests there's been a lot of conversation at

[0:37:37] Voice 5: fpc and the committee of the whole around the conservancy's budget requests and i think that's

[0:37:43] Voice 5: been the focus um oh but i can also report that uh there was our first meeting a good first meeting

[0:37:56] Voice 5: with the um with three representatives of first nations um about the five-year plan

[0:38:06] Voice 5: and there is they're now following up with one-to-one or approaching nations to meet one-to-one

[0:38:14] Voice 5: so that process has started and it's been long awaited it's i believe it's well planned

[0:38:21] Voice 5: and a really tailored approach to respond to nations to meet how they prefer is is being

[0:38:34] Voice 5: undertaken so there is a logic model that staff prepared of sort of how do we determine success

[0:38:40] Voice 5: in terms of you know what determines success ultimately and I can provide more information

[0:38:50] Voice 5: if folks want a reference to an agenda package it's a it's a good approach i think that will

[0:38:56] Voice 5: show us where we're going and what the process is is working and resulting in better relationships

[0:39:04] Voice 5: and engagement so thanks to staff for their hard work on that important project thank

[0:39:12] Trustee Patrick: you very much

[0:39:13] Trustee Patrick: all right we've added a public comment period today for requests from some members of the

[0:39:19] Trustee Patrick: the public and as agreed to by vice chairs. We do have a very busy agenda today. I know we have

[0:39:27] Trustee Patrick: received your submission, so I'm going to ask you, please do not read your submission. Please speak

[0:39:32] Trustee Patrick: to your submission. I'd prefer that you try to maintain your talk to three minutes if you can,

[0:39:39] Trustee Patrick: because we do have a busy meeting and also to be very aware that our consideration is regarding

[0:39:44] Trustee Patrick: regarding the trust policy statement.

[0:39:47] Trustee Patrick: I did open the meeting today with the comments

[0:39:50] Trustee Patrick: about our public comment periods.

[0:39:52] Trustee Patrick: I really wanted to make sure we do speak respectfully

[0:39:55] Trustee Patrick: and constructively.

[0:39:57] Trustee Patrick: You're speaking to us as vice chairs,

[0:40:01] Trustee Patrick: and I know you will be respectful today.

[0:40:04] Trustee Patrick: So I've already seen, we have one hand raised.

[0:40:08] Trustee Patrick: I'm gonna look to Alexandra to open the microphone.

[0:40:12] Trustee Patrick: phone.

[0:40:14] Voice 4: I have, Chair.

[0:40:16] Trustee Patrick: Okay. Is that Monica Petrie? Yes. Can you hear me? I can. Please proceed.

[0:40:25] Voice 14: Executive Council members, good morning. I've had a close attachment to South Pender for over 70

[0:40:32] Voice 14: years and have lived full-time on South Pender for the last quarter century. I have witnessed

[0:40:38] Voice 14: significant changes to our island's natural environment and our rural community character.

[0:40:44] Voice 14: character. South Pender has been one of the least populated and least developed of the Islands Trust's

[0:40:50] Voice 14: major islands. The quiet, freedom from disturbance, and sense of privacy within what is a relatively

[0:40:57] Voice 14: undisturbed and visually attractive setting have been key qualities valued by South Pender

[0:41:04] Voice 14: Islanders. South Pender annual rainfall is low. The South Pender community depends primarily on

[0:41:12] Voice 14: groundwater for its domestic water supplies which is limited the coastal zone is especially

[0:41:19] Voice 14: vulnerable to the impacts of climate change one of south pender's unique amenities is its prized

[0:41:27] Voice 14: rural character south pender's housing stock is generally of low density with the current average

[0:41:34] Voice 14: average house size at approximately 1850 square feet. A major portion of housing is along the

[0:41:43] Voice 14: sensitive coastal zone that contains some of our most sensitive ecosystems and is vulnerable to

[0:41:50] Voice 14: increased development in that zone. South Pender local trust area has the fastest growing population

[0:41:58] Voice 14: in the whole of the trust area. The pressures for development on South Pender have been

[0:42:04] Voice 14: intensifying at an accelerating rate over the last decade. There is an increase in suburban

[0:42:11] Voice 14: style development that threatens the rural character of our island and has significant

[0:42:16] Voice 14: impacts on the unique amenities and natural environment. Thankfully, our official community

[0:42:24] Voice 14: plan provides some protection from the pressures of accelerating development.

[0:42:30] Voice 14: Trust Directive Policy 5.2.4 states, local trust committees and island municipalities

[0:42:37] Voice 14: shall, in their official community plans and regulatory bylaws, address any potential growth

[0:42:45] Voice 14: rate and strategies for growth management that ensure that land use is compatible with

[0:42:51] Voice 14: preservation and protection of the environment, natural amenities, resources, and community

[0:42:58] Voice 14: character. Our OCP has implemented this directive policy with our OCP Policy 2.2.4, which requires

[0:43:08] Voice 14: our LTC to ensure land use, development, and associated servicing are compatible with the

[0:43:17] Voice 14: rural island character and that their growth is gradual and sustainable i will leave it to paul

[0:43:25] Voice 14: to address the specific application of this important ocp requirement to our land use bylaws

[0:43:33] Voice 14: thank you all

[0:43:35] Trustee Patrick: right thank you very much uh monica and i um turn over to um paul and i

[0:43:40] Trustee Patrick: do appreciate you keeping yourself concise so go ahead paul oops paul your microphone is uh

[0:43:52] Trustee Patrick: Thank you, Chair.

[0:43:56] Trustee Patrick: There we

[0:43:56] Trustee Patrick: go. Now we can hear you. Go ahead.

[0:43:58] Voice 1: OCP 2.2.4 that Monica just read became the applicable administrative law provision for implementation of the Trust Directive Policy 5.2.4.

[0:44:13] Voice 1: Under Section 278 of the Local Government Act, any land use bylaw must be consistent with OCP 2.2.4.

[0:44:22] Voice 1: In response to the accelerating pace of development outlined by Monica, the former local trust committee enacted Bylaw 122 to set up a limit on house size allowances and increased side lot setbacks to ensure that housing growth is gradual and sustainable and that development is compatible with South Pender's prized rural character.

[0:44:49] Voice 1: character. Bylaw 122 was reviewed by the executive committee and approved as being in accord with a

[0:44:56] Voice 1: trust policy statement and consistent with OCP policy 2.2.4 that implemented trust policy

[0:45:04] Voice 1: directive 5.2.4. The newly elected trustees attempted unsuccessfully to undo bylaw 122 by

[0:45:14] Voice 1: by repealing its passage retroactively in June, 2023.

[0:45:19] Voice 1: The South Pender trustees main rationale

[0:45:22] Voice 1: to take the community through a two-year consultation

[0:45:27] Voice 1: exercise at taxpayers expense was to remove

[0:45:30] Voice 1: the purported effects of legal non-conforming status,

[0:45:34] Voice 1: which was shown by trust staff to be incorrect.

[0:45:37] Voice 1: However, the demonstrably false narrative

[0:45:41] Voice 1: was used by trustees to justify the time and expense to undo the house size and setback

[0:45:48] Voice 1: provisions established through bylaw 122. As former trustee David Greer points out in his

[0:45:56] Voice 1: submission to the executive co-signed by nine former South Bender trustees, the proposed

[0:46:02] Voice 1: amendments appear to diminish rather than enhance our land use bylaws consistency with our official

[0:46:09] Voice 1: community plan. So to conclude, OCP policy 2.2.4 requires the LTC to ensure land use,

[0:46:20] Voice 1: development, and associated servicing are compatible with a rural Ireland character

[0:46:25] Voice 1: and that their growth is gradual and sustainable. Bylaw 129, if approved and adopted, would do the

[0:46:33] Voice 1: opposite. OCP number 2.2.4 stems from Trust Policy Directive Statement 5.2.4 cited above

[0:46:42] Voice 1: and is the applicable administrative law provision that implements the policy of Trust Council.

[0:46:49] Voice 1: It is worth noting, Chair, that on page 245 of your agenda package today, the LTC has indicated

[0:46:57] Voice 1: that this trust policy is, quote, not applicable, unquote, to Bylaw 129. With respect, we submit

[0:47:04] Voice 1: that Trust Policy 5.2.4 is directly applicable. Based on the foregoing and the submissions from

[0:47:12] Voice 1: community members, we seek a finding from the Executive Committee that Bylaw 129 is inconsistent

[0:47:18] Voice 1: consistent with self-pender OCP 2.2.4, and for that reason, approval must be refused.

[0:47:26] Voice 1: We also seek a finding from the Executive Committee that bylaw 129 is at variance with

[0:47:32] Voice 1: trust policy statement 5.2.4 and its implementation through OCP policy 2.2.4.

[0:47:40] Voice 1: Thank you, Chair, for hearing our comments today. We appreciate and look forward to your decision

[0:47:47] Voice 1: later.

[0:47:48] Trustee Patrick: Thank you very much for coming today

[0:47:50] Trustee Patrick: and I just wanted

[0:47:54] Trustee Patrick: to let you know that we always

[0:47:58] Trustee Patrick: will listen and take your comments into consideration when we decide

[0:48:02] Trustee Patrick: later. So I guess I see there's one more person here but there's no further hands

[0:48:06] Trustee Patrick: up. So I'm going

[0:48:12] Trustee Patrick: to then close our public comment period. So thank you again for coming today.

[0:48:16] Trustee Patrick: day. All right. We're doing on time here. 10.04. I'm going to keep on moving forward. Do remind

[0:48:26] Trustee Patrick: vice chairs and staff, please call out if a break is necessary at any time. We do have a long meeting

[0:48:33] Trustee Patrick: and I know breaks will be appreciated. So please flag me down if I'm not breaking.

[0:48:38] Trustee Patrick: So we're going to move into section eight, which is the bylaws for approval and consideration.

[0:48:43] Trustee Patrick: consideration. Before we get into this section, and I apologize to Director Cermak, I meant to

[0:48:51] Trustee Patrick: send you an email yesterday, but it's been very busy, is a common thread as I look through

[0:48:58] Trustee Patrick: a number of these is in the First Nations referral section. Referrals are identified.

[0:49:08] Trustee Patrick: Many are First Nations deferring to the First Nation with strongest interests in the area. But yet we didn't have necessarily a referral response from those First Nations. So I'm curious as to what steps were taken to address those gaps in the referral process in general.

[0:49:34] Trustee Patrick: I don't know if you're willing to speak to that, or we can go through each and every one of these bylaws with that question as well.

[0:49:42] Voice 10: Through the chair, if I may respond?

[0:49:45] Trustee Patrick: Please do.

[0:49:45] Trustee Patrick: In

[0:49:46] Voice 10: general, yeah, we have a reasonably established process whereby when the bylaw is referred, so we're not talking about engagement, just the referral process, that the bylaw, when it's referred, we refer it, and then we follow up with either a phone call or an email communications,

[0:50:02] Voice 10: communications, depending on the contact and the preferred type of contact that we understand.

[0:50:09] Voice 10: And we'll do it once, twice, a third. I don't know if we haven't established how many times

[0:50:14] Voice 10: we'll try before we get back, but we try to honor the at least 60-day window, if not a 90-day window.

[0:50:21] Voice 10: And we try several times to get a hold of First Nations, just like any other agency. And

[0:50:26] Voice 10: And in the end, it's a decision, if we're not hearing back, that we bring it to the LTC for further consideration.

[0:50:34] Voice 10: And at that time, they make the decision whether or not to advance.

[0:50:38] Voice 10: So that's the general process.

[0:50:41] Voice 10: Yeah, happy to answer any other questions about that.

[0:50:44] Trustee Patrick: Well, thanks.

[0:50:45] Trustee Patrick: I guess we may have those questions as we go through each of the bylaws today.

[0:50:50] Trustee Patrick: So go ahead, Vice Chair Elliott.

[0:50:52] Trustee Patrick: yeah

[0:50:53] Voice 5: on that point um thank you chair for it just there's a there's a new presentation for

[0:51:02] Voice 5: the first nation engagement communication log i'm thinking this is coming from the northern

[0:51:06] Voice 5: office um is there any reason why this was changed this seems very uh it's it's actually

[0:51:16] Voice 5: harder to for me to read um who responded with what and there's a lot of empty spaces so

[0:51:23] Voice 5: um is there a reason this was changed and are we going to expect consistency between

[0:51:30] Voice 5: offices in how the interests of feedback from nations are captured

[0:51:35] Voice 5: thank

[0:51:36] Voice 10: you chair um i know uh vice chair peterson has his hand up so perhaps that before i answer

[0:51:43] Voice 10: that I certainly am eager to speak about that,

[0:51:45] Voice 10: but perhaps I'd like to defer to Vice Chair Peterson,

[0:51:49] Voice 10: if that's okay with the Chair?

[0:51:50] Trustee Patrick: I'll look to Vice Chair Peterson

[0:51:51] Trustee Patrick: if you have a question on the same line,

[0:51:53] Trustee Patrick: or let the Director

[0:51:56] Voice 13: of Planning continue.

[0:51:56] Voice 13: Well, thank you, Chair.

[0:51:57] Voice 13: And I'm just noting on the follow-up action list,

[0:52:03] Voice 13: in fact, the first item on the Director of Planning Services

[0:52:08] Voice 13: is evaluating the implications of the referral response.

[0:52:12] Voice 13: and consulting to see how we can do better,

[0:52:16] Voice 13: which has

[0:52:16] Voice 17: been

[0:52:18] Voice 13: on our list since June of 2023

[0:52:20] Voice 13: and I think is an acknowledgement of some deficiencies

[0:52:26] Voice 13: in the way we've done this work in the past.

[0:52:31] Voice 13: And I do, yeah, I have concerns,

[0:52:35] Voice 13: especially when there has been some express,

[0:52:43] Voice 13: concern uh about aspects of of a bylaw uh coming forward and um and then while i understand uh

[0:52:56] Voice 13: sometimes there's we're having difficulty reconnecting with the nation in a timely

[0:53:02] Voice 13: fashion but when there's been expressed concern about a bylaw and then it is advanced without

[0:53:09] Voice 13: without exploring those concerns, I find that really, really difficult. Because my sense is

[0:53:18] Voice 13: that if we are stating a commitment to reconciliation, that we need to be doing a

[0:53:24] Voice 13: better job here. Because I wouldn't want to think that we're just giving lip service. So

[0:53:30] Voice 13: and I'm not trying to apportion any specific, you know, approbation to anyone in particular,

[0:53:38] Voice 13: Just sort of as a more general thing, like I think that item on the full-up action list, you know, it's there and it was passed because I think, you know, certainly the majority of Trust Council recognize that the process is really lacking in a lot of ways.

[0:53:59] Voice 13: and how I understand that local trust committees have their priorities

[0:54:08] Voice 13: and have differing views on how these processes should unfold.

[0:54:16] Voice 13: But from an organizational standpoint, I'm feeling quite concerned at this point.

[0:54:21] Voice 13: Thank you.

[0:54:23] Trustee Patrick: Thank you very much.

[0:54:24] Trustee Patrick: Director Cermak, if you wanted to.

[0:54:27] Voice 10: Sure. Thank you.

[0:54:28] Voice 10: I mean, we all share the same concerns,

[0:54:29] Voice 10: And we are working to address the issues, as you say, that's been since June 2023.

[0:54:35] Voice 10: A lot of work behind the scenes working on that.

[0:54:37] Voice 10: I've daylighted several times, both with this committee and a trust council.

[0:54:42] Voice 10: I recognize that we haven't got to a satisfactory place yet.

[0:54:46] Voice 10: And we're working towards that.

[0:54:50] Voice 10: that. Yeah, I think there's a reason why you see this spreadsheet for the Denman LTC bylaws that

[0:54:58] Voice 10: are forwarded to you. And I certainly recognize that it was a different presentation than before.

[0:55:05] Voice 10: I almost didn't let it get past the starting gate, so to speak, to get to the EC. And I talked to the

[0:55:11] Voice 10: legislative clerks about why this was different. And so the background story for this is that

[0:55:17] Voice 10: that a year ago we met with ministry staff about their fine-tuning our official community plan

[0:55:26] Voice 10: referral process to them and how we track what they need to see in order to get ministerial

[0:55:30] Voice 10: approval and this is where the spreadsheet came from and so we were asked to use that or guided

[0:55:37] Voice 10: to use that so a year ago our teams our administrative team planning services agreed

[0:55:42] Voice 10: agreed to that process and we haven't seen that till this moment come before the LTE come before

[0:55:49] Voice 10: the EC and I certainly recognized when I saw the bylaw that it was hard to read or the attachment

[0:55:57] Voice 10: to it pardon me that we're talking about the spreadsheet it was hard to read as you know

[0:56:03] Voice 10: I'll just leave it as hard to read with a lot of blank pages it's almost 40 pages worth of

[0:56:08] Voice 10: of information but very hard to get like to the nuggets i made sure that all the critical

[0:56:14] Voice 10: information was included in the staff report to confirm that with the staff in the report maybe

[0:56:18] Voice 10: not so much in the attachments it was difficult so my first priority was making sure that you

[0:56:23] Voice 10: had the information that you needed second was that that was the same information that went to

[0:56:27] Voice 10: the public hearing so i wanted the ec to be having a consistent product through and through

[0:56:31] Voice 10: and finally recognized this was decided a year ago internally to do a similar tracking system

[0:56:38] Voice 10: did not expect that tracking system to be captured as an attachment to your bylaws so that this was

[0:56:45] Voice 10: a learning moment for us as we're actually working to improve the system and the one of the reasons

[0:56:50] Voice 10: i did uh recognizing the the time that uh vice chair mod noted that depreciation to move this

[0:56:56] Voice 10: forward um recognizing that it doesn't change the the quality of the bylaw or the information

[0:57:02] Voice 10: provided just kind of how it's presented is is unsatisfactory absolutely and so i wanted to kind

[0:57:09] Voice 10: of daylight it so you can see internally that this was decided a year ago to change the process and

[0:57:13] Voice 10: how we track and this is some of the growing pains that we're going through trying to address this

[0:57:18] Voice 10: very um the first nations referral process so instead of hiding it and prettying it up i just

[0:57:25] Voice 10: thought well let's get this moving and so you can actually see some of the work that's going on

[0:57:30] Voice 10: behind the scenes and fundamentally what's happening is that this tracking sheet the northern office

[0:57:35] Voice 10: especially so busy with so many ldc meetings and all these bylaws duplicating the work to put into

[0:57:41] Voice 10: a the old way so to speak that you're seeing on the other bylaws was inefficient and and that time

[0:57:46] Voice 10: was not available to them because they've been under resourced and so this is a really good

[0:57:49] Voice 10: example of the need to resource this work etc and as I said at my opening remarks the we have

[0:57:57] Voice 10: the team coming together specifically the legislative clerks to look at this process

[0:58:02] Voice 10: will not I hope not to repeat this spreadsheet as you see it again certainly not in the format

[0:58:08] Voice 10: but we're addressing it and this so in a sense I wanted you to see a little bit of pulling back

[0:58:13] Voice 10: the curtain of how we're trying to do it to meet everybody's concerns and some of the work that is

[0:58:17] Voice 10: And it's tricky, right, amongst all the different LTCs and all the different offices.

[0:58:22] Voice 10: So with that, is there any more questions about the actual spreadsheet itself or that concern?

[0:58:29] Voice 10: Otherwise, I'd be happy to get into the actual bylaws.

[0:58:31] Voice 10: I know we have a busy agenda.

[0:58:33] Trustee Patrick: I know.

[0:58:34] Trustee Patrick: Vice Chair Elliott?

[0:58:35] Voice 5: Yeah, just to follow up, I'd love to see one day when our agendas migrate to something online with links to specific reports.

[0:58:45] Voice 5: Could there be maybe a portal or a special place where all these sort of referrals and interests and concerns raised can be referenced and captured as they are?

[0:58:59] Voice 5: It's just, it's very difficult in this PDF format.

[0:59:03] Voice 5: So I think the translation is missing.

[0:59:05] Voice 5: I appreciate the intent and I appreciate you showing us the work that is being done at the request of the ministry.

[0:59:12] Voice 5: So thanks for explaining that, Director.

[0:59:15] Trustee Patrick: Thank you.

[0:59:16] Trustee Patrick: The only additional question I have is that we understand, you know, there's a number of First Nations for each of our islands that we would send referrals to.

[0:59:29] Trustee Patrick: But we have stronger relationships with one First Nation or another for like Denman, I'd say, you know, like Comox First Nation, for example, stands out as being a First Nation.

[0:59:43] Trustee Patrick: And so we're only emailing, we're treating the referrals like equally.

[0:59:50] Trustee Patrick: We're sending them out and we're just emailing, whereas relationship building is more than

[0:59:55] Trustee Patrick: that.

[0:59:56] Trustee Patrick: It would be, you know, so tracking the communication.

[1:00:00] Trustee Patrick: at the time of referral versus at what point was Comox told that this project was coming

[1:00:07] Trustee Patrick: or given an opportunity for early input or things of that nature.

[1:00:11] Trustee Patrick: So that's what I'm sort of looking at is that their absence to respond to the referral.

[1:00:17] Trustee Patrick: Now you're left going, is that okay?

[1:00:21] Trustee Patrick: They're not concerned or we just didn't close that loop.

[1:00:30] Voice 10: Through the chair, I think you're hitting the nail on the head from my perspective,

[1:00:34] Voice 10: is how do we report out? It's difficult to report when we have no specific comment.

[1:00:40] Voice 10: As we establish deeper relationships, we are trying to track the communications

[1:00:45] Voice 10: that were happening formally and informally. But we're going through that process as we speak.

[1:00:53] Voice 10: And we, I'm not sure if the legislative services manager will talk about some of the update to software they're going to do.

[1:01:01] Voice 10: And we're actively focusing getting better.

[1:01:04] Voice 10: And I think you have a budget before you, which will allow us some of the tools to be able to capture that better and report better, more consistently.

[1:01:11] Voice 10: And then even if there's, by having more protocol agreements and more regular meetings, we can report out that, yes, instead of just going project by project, we're actually reporting out a relationship.

[1:01:23] Voice 10: But we haven't made that flip. It's really going from a colonial system to an Indigenous relationship is just very hard.

[1:01:34] Trustee Patrick: All right. Well, I appreciate your comments today. We'll start through the bylaws and see how our conversations go into more detail of each bylaw.

[1:01:42] Trustee Patrick: So the first bylaw we have is item 8.1, Denman Island Trust Committee, bylaws number 250, 254, and 255, request for decision on page 20.

[1:01:53] Voice 10: Thank you, Cherry. I'll take that away. I just want to say an opening for all these. We have a lot of bylaws before us. I just want to do a shout out to all the planning services team, planners and admin. A lot of work is here and they're all just amazing, different, meaty bylaws, really achieving to various degrees the mandate. So huge shout out to the team. Very proud of the work that they've done. Although giving it to me all at the last minute was really hard. But that's another story.

[1:02:16] Voice 10: Right. So the punchline to all of these is that staff and LTCs have reviewed the bylaws against the policy statement and all of them we've confirmed or at least assessed that they are not contrary or at variance with the policy statement.

[1:02:31] Voice 10: And so that's going to be the summary of all my results.

[1:02:34] Voice 10: But starting with the Denman Island bylaws 25054 and 255, this rezoning application is with Triple Rock Land Cooperative.

[1:02:43] Voice 10: It withdraws four densities from the OCP density bank, which if you don't know about it, I encourage you to look at their OCP at the back and how it tracks OCP densities in their bank.

[1:02:54] Voice 10: Increases the permitted residential units by four and enables secondary suites on those lots.

[1:02:59] Voice 10: And it includes a housing agreement to regulate the affordability and occupancy.

[1:03:03] Voice 10: So it's a great way to apply increase in densities.

[1:03:09] Voice 10: What else?

[1:03:10] Voice 10: the there's a part of the one of the lots is split zone with in the agricultural land reserve and so

[1:03:16] Voice 10: it doesn't apply to those where we cannot conflict with the agricultural land commissions ruling

[1:03:25] Voice 10: provincial impersonations referrals were completed there was no outstanding concerns the public

[1:03:29] Voice 10: hearing was held went through statutory process and we talked about the first nations communications

[1:03:36] Voice 10: communications log so I won't repeat that discussion and ultimately staff in the LTC

[1:03:40] Voice 10: have found that that the that's the bylaws are not contrary to or I think it's with the

[1:03:47] Voice 10: island stress policy statement and therefore we recommend your approval all

[1:03:52] Trustee Patrick: right vice chairs any

[1:03:53] Trustee Patrick: questions I guess this is this is where I had my comment was on page 22 where I have this you know

[1:04:01] Trustee Patrick: the list of each First Nation deferring to the the closest or First Nation and then there's no

[1:04:08] Trustee Patrick: no response from Comox First Nation.

[1:04:10] Trustee Patrick: So that's why it sort of stood out

[1:04:12] Trustee Patrick: when it's presented in this way.

[1:04:14] Trustee Patrick: If there's no further comments,

[1:04:21] Trustee Patrick: then I will look to Vice Chair Maud.

[1:04:25] Trustee Patrick: Thank you, Chair.

[1:04:26] Trustee Patrick: Yes.

[1:04:29] Trustee Patrick: Wait a minute,

[1:04:29] Trustee Patrick: Hornby.

[1:04:30] Trustee Patrick: No, this is Denman.

[1:04:32] Trustee Maude: Don't want to confuse you.

[1:04:34] Trustee Maude: Okay, I will move

[1:04:35] Trustee Maude: that the Islands Trust Executive Committee

[1:04:37] Trustee Maude: approve Denman Island Local Trust Committee

[1:04:38] Trustee Maude: file number 250,

[1:04:40] Trustee Maude: cited as Denman Island Land Use File 2008,

[1:04:44] Trustee Maude: 8 amendment number 2 2024 in accordance with section 27 the island's trust act is there a

[1:04:52] Trustee Patrick: second to this motion seconded by vice chair elliott is there any discussion i will call the

[1:05:00] Trustee Patrick: vote then all those in favor raise your hands and that carries i

[1:05:07] Trustee Maude: will move the island's trust

[1:05:08] Trustee Maude: executive committee approved demin island local trust committee bylaw number 254 cited as demin

[1:05:13] Trustee Maude: island housing agreement bylaw number 254 2025 in accordance with section 27 the island's trust

[1:05:19] Trustee Maude: Act.

[1:05:20] Trustee Patrick: Is there a second? Seconded by Vice Chair Elliott. Any discussion? Call the vote. All those

[1:05:28] Trustee Patrick: in favor, raise your hands. And that carries.

[1:05:35] Trustee Maude: And I'll move the Islands Trust Executive Committee

[1:05:37] Trustee Maude: approve Denman Island Local Trust Committee bylaw number 255, cited as Denman Island Official

[1:05:43] Trustee Maude: Community Plan 2008, amendment number 2, 2025, in accordance with section 27 of the Islands Trust

[1:05:49] Trustee Maude: trust to act.

[1:05:50] Trustee Patrick: Is there a second?

[1:05:53] Trustee Patrick: Second by Vice Chair Elliot.

[1:05:54] Trustee Patrick: Any discussion?

[1:05:58] Trustee Patrick: All the vote, all those in favor, raise your hands.

[1:06:02] Trustee Patrick: And that carries.

[1:06:06] Trustee Patrick: Oops, sorry.

[1:06:07] Voice 17: You're

[1:06:08] Trustee Patrick: gonna keep on going into the next rounds here,

[1:06:10] Trustee Patrick: but I'm gonna introduce it.

[1:06:11] Trustee Patrick: It's item 8.2, which is Denman Island,

[1:06:14] Trustee Patrick: Local Trust Committee Bylaws 256 and 257,

[1:06:17] Trustee Patrick: request for decision on page 100 of the agenda package.

[1:06:20] Trustee Patrick: Is there anything else to add on this one,

[1:06:22] Trustee Patrick: Director Cermak?

[1:06:24] Voice 10: Thank you, Chair. Just one thing. As the other, the previous bylaw that you just approved to send back to ECE, that applied, took four densities out of the density bank. This actually puts four densities into the density bank. So it's a beautiful symmetry. I just thought I'd add that because it's very appealing.

[1:06:44] Trustee Patrick: All right. Vice Chair Peterson.

[1:06:46] Trustee Patrick: yeah

[1:06:50] Voice 13: thank you i have a question for the director and it's um it's sort of back to the consistency

[1:06:57] Voice 13: issue um i note that the the denman uh these staff reports uh for denman um in the alternative

[1:07:06] Voice 13: section have um two alternatives the second being not approve the bylaw for insert reasons um and

[1:07:15] Voice 13: And yet some of the other bylaws before us have only the first alternative listed in the staff report.

[1:07:23] Voice 13: And it just stood out to me as I'm wondering if there's specific reasons.

[1:07:30] Voice 13: And if so, maybe we can get into them as we reach them.

[1:07:34] Voice 13: But just reading through them in whole, some are provided only one alternative to the main motion and some are provided two.

[1:07:46] Voice 13: So I just, that really stuck out for me.

[1:07:53] Voice 10: Thank you.

[1:07:53] Voice 10: Through the chair.

[1:07:54] Voice 10: No, I did not catch that inconsistency.

[1:07:56] Voice 10: I think sometimes I know the alternatives in my head, so I breeze through them, but

[1:08:00] Voice 10: we can certainly strive to make sure that those are more consistently presented.

[1:08:05] Voice 10: Certainly, you know, that the, you may determine the bylaws are inconsistent with the, or contrary

[1:08:12] Voice 10: to the policy statement, but then you have to sort of report back about why and what

[1:08:19] Voice 10: can be done about it.

[1:08:20] Voice 10: so it's just a matter of presentation

[1:08:23] Voice 10: but the same options are always available to you

[1:08:25] Voice 10: it's just I suspect what's happened is

[1:08:27] Voice 10: the Northern Office versus other offices

[1:08:29] Voice 10: have a different way of presenting that

[1:08:31] Voice 10: but it's a good point

[1:08:32] Voice 10: and I'll look to make sure it's consistent

[1:08:34] Voice 10: Thank

[1:08:36] Trustee Patrick: you, any further questions?

[1:08:41] Trustee Patrick: Seeing none, back to you Vice-Chair Monk

[1:08:43] Trustee Patrick: Thank you Chair

[1:08:44] Trustee Maude: I will move the Islands Trust Executive Committee

[1:08:46] Trustee Maude: approve Demmon Island Local Trust Committee

[1:08:48] Trustee Maude: file number 256

[1:08:50] Trustee Maude: cited as Demmon Island Official Community Plan

[1:08:52] Trustee Maude: on 2008, amendment number 3, 2025,

[1:08:55] Trustee Maude: in accordance with section 27 of the Islands Trust Act.

[1:09:00] Trustee Patrick: Is there a second?

[1:09:01] Trustee Patrick: Seconded by Vice Chair Peterson.

[1:09:03] Trustee Patrick: Any discussion?

[1:09:06] Trustee Patrick: Seeing none, I'll call the vote.

[1:09:08] Trustee Patrick: All those in favor?

[1:09:10] Trustee Patrick: That carries.

[1:09:12] Trustee Maude: And I'll move it.

[1:09:13] Trustee Maude: Islands Trust Executive Committee approved

[1:09:15] Trustee Maude: Demin Island Local Trust Committee,

[1:09:16] Trustee Maude: bylaw number 257,

[1:09:17] Trustee Maude: said it's Demin Island land use bylaw in 2008,

[1:09:20] Trustee Maude: amendment number 2, 2025,

[1:09:22] Trustee Maude: in accordance with section 27 of the Islands Trust Act.

[1:09:24] Trustee Maude: Is

[1:09:26] Trustee Patrick: there a second? Seconded by Vice Chair Peterson. Any discussion? I'll call the vote. All those in favor? Raise your hands. And that too carries. And this is the great excitement that I'm going to introduce the next item here, item 8.3, the Galliano Island Local Trust Committee Bylaws number 292 and 293, our request for decision on page 172.

[1:09:57] Voice 10: Take that as my signal, Chair?

[1:09:59] Voice 10: It is.

[1:10:00] Voice 10: So these two bylaws, as well as the following one from Galeano, are exciting.

[1:10:07] Voice 10: The bylaw number 292 amends the OCP to redesignate a portion of the subject property from forest designation to nature protection, rural residential, and park.

[1:10:17] Voice 10: And a portion of that subject property will retain the forest designation.

[1:10:21] Voice 10: So it's been split up into different designations.

[1:10:24] Voice 10: um the bylaw number 29293 amends the land use bylaw to rezone in you know and comparable to

[1:10:34] Voice 10: those uh designations to rezone it to um uh rural residential to park to forest into nature

[1:10:42] Voice 10: protection and as a condition of the bylaw adoption the applicant is required to register

[1:10:46] Voice 10: on title a sustainable forestry management covenant and a section 219 covenant which is a

[1:10:52] Voice 10: Protection Covenant. The Section 219 Covenant will identify developable areas, require the

[1:10:57] Voice 10: submission of additional groundwater information, and secure the transfer of the nature protection

[1:11:01] Voice 10: zone lands to the Penelakut tribe. Other key points are that the referrals of course process

[1:11:08] Voice 10: has been finished. There's no unresolved First Nations or provincial issues. We are proposing a

[1:11:17] Voice 10: news release after the adoption of the bylaws, notifying the intent of the transfer of the land

[1:11:21] Voice 10: to the Penelika tribes and the continued relationship between the Galliano LTC and

[1:11:26] Voice 10: Penelika tribe. Yeah. And then further info is subject to successful bylaw adoption. The applicant

[1:11:32] Voice 10: intends to apply to subdivide the property for the residential portions. It will also subdivide

[1:11:39] Voice 10: off the park zone parcel. And that is when the nature protection zone parcel would be transferred

[1:11:44] Voice 10: to the Penelika tribe. So there's more to come in terms of development applications and what have

[1:11:50] Voice 10: All in all, staff and the LTC have assessed that the bylaws are not contrary to or

[1:11:57] Voice 10: invariance with the policy statement and recommend approval.

[1:12:00] Trustee Patrick: Thank you very much.

[1:12:02] Trustee Patrick: Are there any questions?

[1:12:03] Trustee Patrick: Otherwise, I believe Vice Chair Peterson would be honoured to take this one on.

[1:12:11] Voice 13: Absolutely, Chair.

[1:12:12] Voice 13: chair um and as the director mentioned there's a there's a bit more uh work to uh go and um

[1:12:20] Voice 13: but i think that the adoption the final adoption of these bylaws uh once uh when they return to

[1:12:29] Voice 13: the galliano local trust committee will be a cause for celebration and i anticipate that happening

[1:12:35] Voice 13: um so i move that the islands trust executive committee approve galliano island local trust

[1:12:41] Voice 13: committee bylaw number 292 cited as galliano island official community plan bylaw number 108

[1:12:49] Voice 13: 1995 amendment number one 2024 in accordance with section 27 of the islands trust act

[1:12:57] Trustee Patrick: is there a second seconded by vice chair elliott any discussion i'll call the vote all those in

[1:13:03] Trustee Patrick: favor raise your hands and that carries and

[1:13:10] Voice 13: i move that the islands trust executive committee

[1:13:13] Voice 13: approved Galliano Island Local Trust Committee By-law 293 cited as Galliano Island Land Use

[1:13:21] Voice 13: By-law number 127, 1999, amendment number 1, 2024, in accordance with section 27 of the

[1:13:29] Voice 13: Islands Trust Act.

[1:13:31] Trustee Patrick: Is there a second? Second by Vice Chair Maude. Any discussion? Call the vote.

[1:13:38] Trustee Patrick: All those in favor, raise your hands.

[1:13:42] Trustee Patrick: And that carries.

[1:13:44] Trustee Patrick: Congratulations.

[1:13:46] Trustee Patrick: And on to the next.

[1:13:47] Trustee Patrick: We have item 8.4, which is the Galliano Island Local Trust Committee Bylaws number 294 and 295, request for decision on page 217.

[1:14:00] Trustee Patrick: Over to you, Director Cermak.

[1:14:01] Trustee Patrick: Thank

[1:14:01] Voice 10: you, Chair.

[1:14:03] Voice 10: Well, it's the same information as the previous, but on the adjacent lot.

[1:14:06] Voice 10: lot. The same OCP amendments, same land use bylaw

[1:14:10] Voice 10: amendments, same process and the same benefits of land transfer

[1:14:14] Voice 10: to Penelope Tribe and the same assessment

[1:14:18] Voice 10: whereby staff and the LTC have not found the bylaws

[1:14:22] Voice 10: to be contrary to or at variance with the policy statement and recommend approval.

[1:14:27] Trustee Patrick: Thank you. Vice Chair Peterson.

[1:14:32] Voice 13: Thank you, Chair. I move that the Islands Trust Executive

[1:14:36] Voice 13: Executive Committee approved Galliano Island Local Trust Committee bylaw number 294,

[1:14:42] Voice 13: cited as Galliano Island Community Plan bylaw number 108, 1995, amendment number 2, 2024,

[1:14:49] Voice 13: in accordance with section 27 of the Honest Trust Act.

[1:14:52] Trustee Patrick: Before that second, I just want to note you

[1:14:55] Trustee Patrick: read 294. I think it's 292, if I'm correct. So is there a second to that? Seconded by Vice Chair

[1:15:04] Trustee Patrick: Chair Maud, meeting, Alexandra, was that?

[1:15:11] Voice 4: Yes, Chair, I do just want to confirm that we're at 8.4

[1:15:14] Voice 4: because I do have bylaw number 294 in the request for decision reading here.

[1:15:22] Voice 4: So you

[1:15:22] Trustee Patrick: corrected my question.

[1:15:24] Trustee Patrick: It's 292 in the staff report.

[1:15:25] Trustee Patrick: So that's the, on page 217, it reads 292.

[1:15:32] Trustee Patrick: That's all.

[1:15:33] Voice 4: I have 294, so I'm a little confused.

[1:15:37] Voice 4: used.

[1:15:37] Trustee Patrick: Me too. My version

[1:15:39] Trustee Patrick: has, okay, well,

[1:15:41] Trustee Patrick: mysteries.

[1:15:44] Voice 4: Director Sturmeyck, could

[1:15:45] Voice 4: you confirm which

[1:15:47] Voice 4: bylaw number should be read in this motion?

[1:15:49] Voice 10: I can confirm it's 294.

[1:15:51] Voice 10: All right.

[1:15:52] Trustee Patrick: Thank you so much.

[1:15:53] Trustee Patrick: And I cannot explain why my page

[1:15:55] Trustee Patrick: 217 says 292.

[1:15:58] Trustee Patrick: Okay.

[1:16:00] Trustee Patrick: It's been seconded. Any

[1:16:01] Trustee Patrick: further discussion? I'll call the vote

[1:16:05] Trustee Patrick: then. All those in favor?

[1:16:09] Trustee Patrick: And that carries.

[1:16:14] Trustee Patrick: Carry on.

[1:16:16] Voice 13: I move that Islands Trust Executive Committee approve

[1:16:19] Voice 13: Galliano Island Local Trust Committee Bylaw No. 295,

[1:16:24] Voice 13: cited as Galliano Island Land Use Bylaw No. 127, 1999,

[1:16:29] Voice 13: Amendment No. 2, 2024,

[1:16:32] Voice 13: in accordance with Section 27 of the Islands Trust Act.

[1:16:36] Trustee Patrick: Is there a second?

[1:16:39] Trustee Patrick: Second by Vice Chair Elliott.

[1:16:40] Trustee Patrick: Any discussion?

[1:16:43] Trustee Patrick: I'll call the vote.

[1:16:43] Trustee Patrick: All those in favor?

[1:16:45] Trustee Patrick: Raise your hands.

[1:16:47] Trustee Patrick: And that carries.

[1:16:50] Trustee Patrick: I hope my version has no other differences in it as we go forward here.

[1:16:54] Trustee Patrick: All right.

[1:16:55] Trustee Patrick: We're going to go to item 8.5, which is the Maine Island Local Trust Committee Bylaws

[1:17:00] Trustee Patrick: number 196 and 197 on page 262 of the agenda package.

[1:17:08] Trustee Patrick: Over to you, Director Cermak, I believe.

[1:17:10] Voice 10: Thank you, Chair.

[1:17:11] Voice 10: Sure. So this by-law wraps up phase two of Maine Island's Local Trust Committee Housing Options

[1:17:18] Voice 10: Project. I'd like to do a shout out to the regional planning team, specifically Planner

[1:17:24] Voice 10: Chadwick. She's really piloted the housing options toolkit from its inception. And this is the sort

[1:17:31] Voice 10: of Maine LTC has really themselves, the LTC has really led the way of providing good vision and

[1:17:40] Voice 10: how to achieve that housing options toolkit and they were able to go through phase two quite

[1:17:45] Voice 10: quickly because of their sort of comfort and their trust in the work and what they wanted so

[1:17:51] Voice 10: kudos to Maine LTC and kudos to staff for providing us a new direction of how to do things

[1:17:56] Voice 10: it really has made a huge difference okay so this pilot wraps up phase two of the Maine

[1:18:01] Voice 10: Island LTC housing option project the project's ultimate goal is to provide more flexibility and

[1:18:07] Voice 10: incentives for increasing housing accessibility and affordability on main island uh the two

[1:18:12] Voice 10: bylaws are as i said phase two phase one facilitated the introduction of flexible housing

[1:18:17] Voice 10: zoning which permitted additional density within a maximum combined floor area for lots within a

[1:18:23] Voice 10: pilot area so again i know most of you are aware of that now the second phase builds on that work

[1:18:28] Voice 10: and and it addresses numerous issues such as redefining accessory dwelling units cottages

[1:18:34] Voice 10: which is secondary suites, use of RVs, and cistern requirements.

[1:18:39] Voice 10: I got notes to give compliments here.

[1:18:42] Voice 10: I already did that.

[1:18:44] Voice 10: It aligns between the OCP and the zoning,

[1:18:47] Voice 10: and the OCP align with each other, of course,

[1:18:49] Voice 10: so the project's happening in harmony, these two amendments.

[1:18:53] Voice 10: And the LTC and staff have assessed that it's not contrary

[1:18:57] Voice 10: to our appearance with the policy statement.

[1:18:58] Voice 10: Staff recommend approval.

[1:19:01] Trustee Patrick: Any questions?

[1:19:05] Trustee Patrick: I guess my only comment again is looking, this was one of the ones that stuck out for me because there's no response from SART, but First Nation, which I know has great interest on Main Island.

[1:19:16] Trustee Patrick: So, all right.

[1:19:18] Trustee Patrick: Are there any other questions on this, Vice Chair Elliott?

[1:19:26] Voice 5: No questions.

[1:19:27] Voice 5: Just really kudos to the LTC, to the community, how the trustees communicated with the community, and how staff supported materials going out in the mainliner.

[1:19:41] Voice 5: We did have some good back and forth, and there were even some late changes, I think, about cistern requirements, just due to the conversion from imperial to metric or something.

[1:19:56] Voice 5: thing so i am really pleased with this project and how it's it it was structured um actually

[1:20:06] Voice 5: not to contradict the director but it was the housing action plan which i don't know if anybody

[1:20:13] Voice 5: remembers because it was so far back in our evolution uh in 2022 and 2023 um and i believe

[1:20:21] Voice 5: that our new regional planning manager Mary Storzer was was really instrumental in putting

[1:20:27] Voice 5: that together a holistic set of goals objectives strategies and initiatives and then we really saw

[1:20:36] Voice 5: the success of moving through the different components of the housing action plan which

[1:20:42] Voice 5: which was approved by Trust Council.

[1:20:44] Voice 5: And I think this project exemplifies how when information is organized

[1:20:52] Voice 5: and all the legislative and regulatory tools that are available to us

[1:20:57] Voice 5: are put sort of in order, the LTC can really pick,

[1:21:05] Voice 5: then we're going to hone in on this and make decisions.

[1:21:07] Voice 5: And so this is why we have sort of a raft of amendments

[1:21:11] Voice 5: that, you know, any one single one is not going to increase, you know, contribute a lot to increasing attainable or affordable housing, but put together, they really do, I believe, support the intent of policy statement, uphold the object of the trust, and then support community development in a very responsible way.

[1:21:34] Voice 5: So just really wanted to highlight the Housing Strategic Action Plan was instrumental, and the trustees' involvement in their community really helped move this project through to completion.

[1:21:47] Voice 5: So very pleased with the whole thing. Thanks.

[1:21:50] Trustee Patrick: Thank you very much. If there are no further questions, then I'll ask Vice Chair Elliott to proceed with the new resolutions.

[1:21:56] Voice 5: Okay. I move that the Islands Trust Executive Committee approve

[1:22:00] Voice 5: Maine Island Local Trust Committee Bylaw No. 196,

[1:22:04] Voice 5: cited as Maine Island Official Community Plan Bylaw No. 144-2007,

[1:22:09] Voice 5: Amendment No. 1-2025, in accordance with Section 27 of the Islands Trust Act.

[1:22:16] Trustee Patrick: Is there a second? Second by Vice-Chair Maude.

[1:22:20] Trustee Patrick: Is there any discussion? Call the vote.

[1:22:24] Trustee Patrick: All those in favor, raise your hands.

[1:22:25] Trustee Patrick: and that carries

[1:22:27] Trustee Patrick: I

[1:22:30] Voice 5: move that the

[1:22:32] Voice 5: Islands Trust Executive Committee approve

[1:22:33] Voice 5: Maine Island Local Trust Committee Bylaw

[1:22:35] Voice 5: number 197 cited as

[1:22:38] Voice 5: Maine Island Land Use Bylaw number

[1:22:39] Voice 5: 146-2008 Amendment

[1:22:41] Voice 5: number 1-2025

[1:22:44] Voice 5: in accordance with Section

[1:22:45] Voice 5: 27 of the Islands Trust Act

[1:22:48] Trustee Patrick: Is there a second?

[1:22:51] Trustee Patrick: Seconded by Vice Chair Peterson

[1:22:52] Trustee Patrick: Any discussion? All those

[1:22:57] Trustee Patrick: in favor raise your hands

[1:22:58] Trustee Patrick: and that carries

[1:23:04] Trustee Patrick: Okay. I'm going to keep on moving here. We're at item 8.6,

[1:23:08] Trustee Patrick: Saterna Island Local Trust Committee By-law. Sorry.

[1:23:11] Trustee Patrick: I'd

[1:23:12] Voice 13: like to request a short break, please.

[1:23:14] Trustee Patrick: Oh, I'm happy to do that. So everyone, is 10 minutes sufficient?

[1:23:22] Voice 13: Yeah, that's plenty. Thanks.

[1:23:23] Voice 13: All

[1:23:24] Trustee Patrick: right. Alexandra, if we could take a 10-minute break, that would be appreciated.

[1:34:18] Trustee Patrick: all right trustees are we all back all right i see everybody so that's fantastic so i'm going

[1:34:28] Trustee Patrick: to carry on then um we were at 8.6 which was saturn island local trust committee bylaw number

[1:34:35] Trustee Patrick: 143 request for decision on page 313 of the agenda package over to you director sir mac

[1:34:44] Voice 10: thank you chair let me just scroll to my notes okay um thank you chair so saturn bylaw 143

[1:34:51] Voice 10: Three, updates where second-day suites are permitted in the Saturna Island local trust area in consideration of most recently available provincial saltwater intrusion mapping data.

[1:35:00] Voice 10: It amends references of rainwater storage to be more inclusively referenced to freshwater.

[1:35:05] Voice 10: It amends minimum cistern capacity provisions to align with industry standards for tank sizes.

[1:35:12] Voice 10: The statutory processes were completed, referrals were completed.

[1:35:16] Voice 10: and staff and LTC's assessment is that the bylaw is not contrary to or at variance with the policy

[1:35:22] Voice 10: statement and recommend approval.

[1:35:26] Trustee Patrick: All right. Thank you very much. Are there any questions on this

[1:35:31] Trustee Patrick: one? Again, I'll note on page on the First Nations that the say out First Nation hadn't responded on

[1:35:44] Trustee Patrick: this one um all right i will turn over to um vice chair maude thank

[1:35:52] Trustee Maude: you chair i will move

[1:35:53] Trustee Maude: the island's trust executive committee approved saturn island local trust committee file number

[1:35:58] Trustee Maude: 143 said it is to turn on land use by one number one one nine two zero one eight

[1:36:03] Trustee Maude: amendment number one twenty twenty four in accordance with section 27 the islands trust act

[1:36:09] Trustee Patrick: is there a second second by vice chair elliott any discussion i'll call the vote then all those

[1:36:19] Trustee Patrick: in favor and that carries okay vice chair peterson oh sorry your hand was just delayed going down

[1:36:35] Trustee Patrick: sorry about that all right i'm going to move on then to item 8.7 which is the south pender island

[1:36:41] Trustee Patrick: local trust committee bylaw 129 request for decision on page 337.

[1:36:48] Voice 10: chair i'd like to turn

[1:36:50] Voice 10: it over to Acting RPM Kim Stockdale.

[1:36:53] Trustee Patrick: All right well welcome Acting RPM Kim Stockdale.

[1:36:57] Voice 16: Good morning Executive Committee, thank you for having me today. I would like to present to you

[1:37:03] Voice 16: the request for decision for bylaw number 129 for the South Pender LTC. This project started back a

[1:37:12] Voice 16: a few years ago. And it was in response to a bylaw adoption of bylaw number 122. The LTC wanted to

[1:37:21] Voice 16: review amendments made through this bylaw to decide if they should be removed, amended or

[1:37:28] Voice 16: retained, and also include multiple engagement options throughout this project. So bylaw 129,

[1:37:35] Voice 16: and this is on page 338 of the agenda uh it uh to summarize um it retains the setback of the

[1:37:44] Voice 16: natural boundary of the sea but amends a clause by changing some wording um in that clause the

[1:37:51] Voice 16: height regulations for dwellings and cottages are reverting back to what it was prior to bylaw 122

[1:37:57] Voice 16: shipping container regulations have been changed due to lot size requirements there's a clarification

[1:38:06] Voice 16: clarifying recreational vehicle regulations also reverts the setbacks for the exterior and

[1:38:13] Voice 16: interior side lot lines for new dwellings and cottages removes the floor requirements for

[1:38:20] Voice 16: dwellings in the egg zone and also there's an error I wanted to mention this is on page 338

[1:38:28] Voice 16: it's the bottom bullet instead of reduces it should say increases the maximum floor area

[1:38:34] Voice 16: regulations for new dwellings. And that's actually an increase of 500 square feet from what is

[1:38:42] Voice 16: currently allowed in the land use bylaw. This project held, as I mentioned, multiple engagement

[1:38:48] Voice 16: opportunities for community members. First reading was given on May 2nd of last year. Second reading

[1:38:55] Voice 16: given on September of last year, as well as the public hearing was held at that same meeting on

[1:39:00] Voice 16: September 5th. Third reading was given February 13th of this year. Staff did send out referrals

[1:39:09] Voice 16: and to provincial agencies, other agencies and also First Nations. We did receive some comments

[1:39:19] Voice 16: back generally from First Nations that have either no objections or no concerns with the bylaw.

[1:39:26] Voice 16: We did receive a response from Hereditary Chief Eric Pelkey, which stated that he'd like further time to reflect on the bylaw and how it may impact on the Douglas Treaty rights and also the practices of the Say Out community members.

[1:39:44] Voice 16: Staff did reach out to Hereditary Chief Eric Pelkey on direction by the South Penderel TC, twice by email, and no response has been received.

[1:39:56] Voice 16: Staff do want to highlight that Say Out First Nation did respond to the referral response with no concerns for this bylaw.

[1:40:04] Voice 16: In terms of provincial interests, we did receive comments from the Agricultural Land Commission, and those comments were incorporated into Bylaw 129.

[1:40:16] Voice 16: In relation to the Islands Trust Policy Statement, staff did put forward a recommendation that the bylaw is in compliance with the Islands Trust Policy Statement,

[1:40:30] Voice 16: and that was also endorsed by the LTC on May 2nd of last year.

[1:40:35] Voice 16: In regards to the Islands Trust Policy 5.2.4, this states that local trust committees in their OCPs and regulatory bylaws address any potential growth rate and strategies for growth management that ensure that land use is compatible with preservation and protection of the environment,

[1:41:03] Voice 16: natural amenities resources and community character staff had noted that this was not

[1:41:11] Voice 16: applicable and this is due to the fact that the purpose of this project was not to address growth

[1:41:16] Voice 16: management it was really to review siting and size regulations so staff are of the opinion

[1:41:24] Voice 16: that there is not an absolute nor direct collision with that particular policy nor with the policy

[1:41:34] Voice 16: statement in general with bylaw number 129. So on page 30 or 337 of the agenda staff are

[1:41:42] Voice 16: recommending that the executive committee consider that the bylaw number 129 is in accordance with

[1:41:53] Voice 16: section 27 of the audience trust act thank you all

[1:41:58] Trustee Patrick: right are there any questions um vice chair

[1:42:03] Trustee Patrick: peterson yeah

[1:42:05] Voice 11: thank you chair um i do i'm sorry i'm making issues with pi uh i wanted to ask

[1:42:15] Voice 11: a

[1:42:15] Voice 13: couple of questions perhaps and then uh maybe a comment or two but um the clause

[1:42:23] Voice 13: that's removed is certification from an appropriately qualified person and replaced

[1:42:30] Voice 13: with substantive evidence to establish. And I'm just wondering if staff can comment

[1:42:36] Voice 13: on the difference there. And I would assume that staff would, if this bylaw was to proceed,

[1:42:48] Voice 13: staff would um have some recommendations about the substantive evidence and what that might

[1:42:55] Voice 13: consist of and as as opposed to the qualified um the professional uh

[1:43:04] Voice 16: through the chair i'm happy

[1:43:05] Voice 16: to answer that question so the intent originally of of that clause that's currently found in um

[1:43:13] Voice 16: the land use bylaw for South Pender is for the property owner to provide

[1:43:20] Voice 16: information from a certified qualified person.

[1:43:24] Voice 16: So generally what we would be looking for is a certified site plan or survey

[1:43:28] Voice 16: confirming the location of the dwelling unit. In this case,

[1:43:33] Voice 16: there was concerns that perhaps not all community members have a certified

[1:43:39] Voice 16: certified survey um of their property and exactly where the house is or the dwelling is located

[1:43:45] Voice 16: so they're um uh they proposed this amendment with the ltc agreed with that substantive evidence to

[1:43:53] Voice 16: establish so that could also include not only a survey perhaps photos you know from decades ago

[1:44:02] Voice 16: go confirming the location, written reports, affidavits, and so forth.

[1:44:10] Voice 11: Thank you. And then

[1:44:12] Voice 11: I note right after the

[1:44:18] Voice 13: issues relating to First Nations interests on page 339 at the bottom of the

[1:44:23] Voice 13: page, when the staff comments, it says First Nations agency referrals were completed and no

[1:44:30] Voice 13: No concerns were raised.

[1:44:32] Voice 13: However, I did note that there were concerns raised in addition to Chief Pelkey's communication,

[1:44:40] Voice 13: which came after the say-out response of July 16th, but that the Osanic Leadership Council also raised concerns.

[1:44:54] Voice 13: concerns and it's just one of those things in terms of consistency um that's just a little

[1:45:01] Voice 13: bit concerning to to see there uh

[1:45:07] Voice 16: through the chair so staff have reached out to the referral

[1:45:09] Voice 16: coordinator at wasanich um to provide or to seek guidance on how they have dealt with situations

[1:45:18] Voice 16: like this before, where perhaps we've received conflicting referral responses from a hereditary

[1:45:26] Voice 16: chief versus from the nation or from the leadership council. So this is something that we're working

[1:45:33] Voice 16: through. Although, as mentioned, staff have reached out a number of times to the hereditary chief in

[1:45:39] Voice 16: hopes to discussing his concerns. And unfortunately, we just haven't made that connection to date.

[1:45:46] Voice 16: Thank

[1:45:51] Trustee Patrick: you. Any other questions? Go ahead, Vice Chair Elliott.

[1:45:58] Voice 5: Perhaps not a question, but rather in response to Vice Chair Peterson's

[1:46:06] Voice 5: query about the nature of the concerns, if you read into them from Hereditary Chief Eric Pelkey

[1:46:16] Voice 5: and from the Satanage Leadership Council, the nature of the concerns seem to be two,

[1:46:22] Voice 5: that two of them that it would be are the proposed is the proposed bylaw 129 going to impact

[1:46:30] Voice 5: the coastline which holds their history and cultural heritage and um i think there's just

[1:46:38] Voice 5: not been enough conversation to go back and say well this proposed bylaw does not amend the current

[1:46:47] Voice 5: um bylaw in relation to um the coastline so the setback to the sea is the same the only thing that

[1:46:56] Voice 5: changes as noted in the staff report is the um the confirmation of uh the uh information a property

[1:47:05] Voice 5: owner must provide and i know staff did reach out post-public hearing to inquire of hereditary chief

[1:47:12] Voice 5: Chief Eric Pelkey, sort of the nature of whether title, how Douglas treaty rights and title could

[1:47:22] Voice 5: be affected. And I think staff are still going to reach out. And hopefully, if there's any

[1:47:29] Voice 5: information about how title rights are affected, staff can bring that to the LTC, and then it may

[1:47:38] Voice 5: might have to go back into reconsideration but this project was mainly focused on um you know

[1:47:46] Voice 5: siting and setbacks um and just wanting to go back to um planner stock deals earlier comment about

[1:47:59] Voice 5: why the TPS policy 524 and the South Pender OCP policy 224, you know, sort of are integrated

[1:48:13] Voice 5: or how they've been considered. It really is a, it would be a density and use question to regulate

[1:48:23] Voice 5: or to address the potential growth rate. And that was not the intent of the project. The project

[1:48:28] Voice 5: was to review siting and size regulations and it's it's i think the ltc really felt it's

[1:48:38] Voice 5: inconclusive or there was disagreement on the matter of whether regulating house sizes

[1:48:45] Voice 5: has any impact on the growth rate and there is certainly conversation in the community about

[1:48:53] Voice 5: rural sort of rural island character and so that OCP policy 224 that growth is gradual and

[1:49:03] Voice 5: sustainable but I really I do agree with staff's interpretation that managing growth is really

[1:49:13] Voice 5: achieved through a function of regulating density and use rather than citing and size

[1:49:22] Voice 5: so this has been a difficult conversation there's been two years of community consultation

[1:49:30] Voice 5: discussion and i really appreciate how both the ltc and community members have have navigated

[1:49:41] Voice 5: their differing views and it was felt that this is sort of a compromise so

[1:49:47] Voice 5: So the LUB, as it stands, reduces the house sizes to a certain minimum.

[1:49:54] Voice 5: There was concern that that was too restrictive and also unclear just because of the legal non-conforming.

[1:50:08] Voice 5: There was confusion over lawful non-conforming.

[1:50:10] Voice 5: And so that was remedied through the creation of a table.

[1:50:14] Voice 5: Okay, so if your house was built at this time, this is the size that you could rebuild to. And that was just to provide clarity for future planning. And anyway, it's been a difficult discussion, but I think there's just disagreement on whether regulating house sizes upholds the objective of policy 224 to address the potential growth rate.

[1:50:42] Voice 5: and the community seems to be evenly split on that matter thank

[1:50:48] Trustee Patrick: you um acting rpm stockdale

[1:50:51] Trustee Patrick: thank

[1:50:53] Voice 16: you chair i did want to address vice chair peterson's question in regards to wasanich

[1:50:58] Voice 16: leadership's response and i note on page three four five of the agenda so scrolling down this

[1:51:07] Voice 16: is where we've attached the list of first nation referral responses it's actually at the very

[1:51:12] Voice 16: bottom of 345, it states that the Wasanich Leadership Council, Lori Whitehead, provided

[1:51:19] Voice 16: the response that starts at the top of page 346. That's actually incorrect. That response is from

[1:51:26] Voice 16: Hereditary Chief Eric Pelkey. It was not from the Wasanich Leadership Council. So I wanted to make

[1:51:34] Voice 16: that distinction. So where staff said that there was no concerns raised from First Nations,

[1:51:42] Voice 16: That's what we're speaking to is the Wasanich Leadership Council did not provide a comment on this bylaw, where the say out said they had no concerns.

[1:51:52] Voice 16: That being said, I have reached out to Laurie Whitehead, just providing hopefully more guidance on situations that we may be in in the future, where an LTC staff receive conflicting comments.

[1:52:06] Voice 16: comments um but i just wanted to note that error there that was not from the wasanish leadership

[1:52:11] Voice 16: council that is a comment from uh hereditary chief eric pelkey vice

[1:52:16] Trustee Patrick: chair peterson uh

[1:52:19] Voice 13: well thank you

[1:52:19] Voice 13: um thank you uh acting rpm stockdale for that clarification because that that did seem

[1:52:27] Voice 13: did seem a little um contradictory there for sure um and then uh back to um

[1:52:36] Voice 13: Vice Chair Elliott's comments, I think it's clear that the size of house can certainly have impacts on both the rural character,

[1:53:01] Voice 13: but also in terms of climate commitments.

[1:53:07] Voice 13: So just wanted to note that as a concern that I share there.

[1:53:12] Voice 13: Thank you.

[1:53:15] Trustee Patrick: Thank you.

[1:53:16] Trustee Patrick: You know, I have a couple of comments because as I understand, two terms ago, the house maximum floor area sizes were determined in the previous term.

[1:53:31] Trustee Patrick: And then last term, they were reduced.

[1:53:35] Trustee Patrick: This term, they were increased.

[1:53:37] Trustee Patrick: Are they still lower than what they were set two terms ago, RPM stocked up?

[1:53:44] Voice 16: Yes, I can confirm they are lower.

[1:53:46] Trustee Patrick: Okay.

[1:53:48] Trustee Patrick: And I guess just a general question on resources.

[1:53:51] Trustee Patrick: I understand the community having back and forth conversations on this issue, but I also understand we have other islands that have other issues that are not getting addressed for resources.

[1:54:04] Trustee Patrick: resources. Is this next term, if there's a change and they come back and want to make these

[1:54:12] Trustee Patrick: larger again, is this something that can just continue to go back and forth in a community

[1:54:19] Trustee Patrick: forever? Or is there, how do we address that from a staff resourcing issue?

[1:54:27] Voice 16: Through the chair, if I may answer that. So we are working on, and I believe that

[1:54:33] Voice 16: that Director Cermak could also speak to this as well.

[1:54:36] Voice 16: But we are working and I think we have the final draft

[1:54:39] Voice 16: on when an LTC is considering a minor project.

[1:54:44] Voice 16: There are certain parameters or conditions

[1:54:46] Voice 16: that these projects should be in compliance with.

[1:54:50] Voice 16: And one of those currently is if a LTC has previously addressed

[1:54:57] Voice 16: addressed whatever topic as part of a project within that term or the previous term.

[1:55:04] Voice 16: So we are hoping that this won't be a repeat scenario.

[1:55:09] Voice 16: And those, Director Cermak, I believe, will be using those as when we're approving minor

[1:55:18] Voice 16: projects.

[1:55:20] Trustee Patrick: Thank you very much.

[1:55:21] Trustee Patrick: Vice Chair Elliott.

[1:55:23] Trustee Patrick: Oh, sorry.

[1:55:23] Trustee Patrick: If we could go to Vice Chair.

[1:55:25] Trustee Patrick: Sorry, Director Cermak.

[1:55:27] Trustee Patrick: I was elevating you.

[1:55:29] Trustee Patrick: I appreciate that.

[1:55:30] Trustee Patrick: Just

[1:55:30] Voice 10: transitioning.

[1:55:33] Voice 10: It's a lateral move.

[1:55:34] Voice 10: Thank you.

[1:55:36] Voice 10: So just for clarity on that,

[1:55:38] Voice 10: we staff did present a minority projects sort of prioritization list

[1:55:43] Voice 10: to the regional planning committee for their input.

[1:55:46] Voice 10: And that would be crafted into a procedure,

[1:55:49] Voice 10: a policy for trust council consideration.

[1:55:51] Voice 10: We haven't got there yet.

[1:55:52] Voice 10: It's a bit of a ways away.

[1:55:54] Voice 10: But it is a starting point for that criteria.

[1:55:56] Voice 10: For the time being, our standard sort of processes that we have in place is we just mainly check for resource availability before we prioritize which projects.

[1:56:07] Voice 10: So that's how we're assessing.

[1:56:09] Voice 10: The next step is to get approval for the prioritization list, which will probably take a few quarters for us to move through the process.

[1:56:18] Trustee Patrick: I always dream that we're going to also look across our network of Federation of Islands as we assign resources.

[1:56:25] Trustee Patrick: sources uh vice chair elliott yeah

[1:56:29] Voice 5: thank you for bringing up uh that point um in consideration of

[1:56:35] Voice 5: this as a project we did have discussion at the at the very beginning and quite a few open meetings

[1:56:41] Voice 5: um with the community as to what project the ltc might undertake um i do you know i i

[1:56:50] Voice 5: I questioned the wisdom of going back into the exact same LUB amendment process that had just

[1:57:00] Voice 5: been completed the term before. And the trustees argued strongly. And I didn't feel that it was

[1:57:07] Voice 5: because they wanted to see a particular result out of this. It was that the process, the previous

[1:57:13] Voice 5: term had not done justice to the community's need for a fulsome engagement and there were

[1:57:27] Voice 5: aspects of it that were rushed and there was a loss of trust in the process and and really a

[1:57:34] Voice 5: disconnect between the LTC and the community and the trustees felt that by reviewing and

[1:57:41] Voice 5: and really fixing the process that this could be the remedy.

[1:57:46] Voice 5: I argued that another subject, perhaps shoreline coastal processes

[1:57:52] Voice 5: or shoreline protections or DPAs might be a better focus,

[1:57:59] Voice 5: but I think we've achieved, in my view,

[1:58:04] Voice 5: the goal of a full, respectful, deliberate community process

[1:58:11] Voice 5: process the fact that some still feel differently and have spoken out today and I thank them for

[1:58:18] Voice 5: their continued engagement and the way that they engage respectfully with the LTC and their views

[1:58:25] Voice 5: may differ but they always present full context and great research but this is where we've landed

[1:58:32] Voice 5: but I do hope that in future that there will be restrictions on how many times a specific area

[1:58:40] Voice 5: can be reviewed and amended. I really do think we need at least a term between amendments so that

[1:58:48] Voice 5: the bylaw can be tested. Is it functioning? Is it resulting in the changes, you know,

[1:58:54] Voice 5: in better upholding the object of the trust? Or is it worse? And in that case, there would be

[1:59:00] Voice 5: an argument for amending it. So yeah, thank you, staff, for your patience in this.

[1:59:08] Trustee Patrick: Thank you.

[1:59:09] Trustee Patrick: Director Cermak, your hand was up and down briefly.

[1:59:12] Trustee Patrick: Did you have anything further to add?

[1:59:14] Trustee Patrick: All right.

[1:59:15] Trustee Patrick: Yes?

[1:59:16] Trustee Patrick: No?

[1:59:17] Trustee Patrick: Okay.

[1:59:18] Trustee Patrick: Are there any other questions?

[1:59:22] Trustee Patrick: With that, I'll turn over to Vice Chair Elliott.

[1:59:28] Voice 5: Thank you, Chair.

[1:59:29] Voice 5: I move that the Islands Trust Executive Committee approve South Pender Island Local Trust Committee Bylaw No. 129,

[1:59:35] Voice 5: cited as south pender land use bylaw number 114 2016 amendment number 1 2025 in accordance with

[1:59:47] Voice 5: section 27 of the islands trust act is

[1:59:50] Trustee Patrick: there a second second vice chairman any discussion

[2:00:00] Trustee Patrick: discussion uh vice chair elliott i

[2:00:06] Voice 5: just want to reiterate that we would need to determine that

[2:00:13] Voice 5: there is a direct collision um with the island stress policy statement and i just don't find that

[2:00:21] Voice 5: in this proposed bylaw there's a variance of interpretation of how to achieve uh and manage

[2:00:28] Voice 5: growth um but i am satisfied that it meets the test that is not contrary to our variance with

[2:00:37] Voice 5: the island trust policy statement thank

[2:00:40] Trustee Patrick: you any further discussion i'll call the vote then all

[2:00:47] Trustee Patrick: those in favor raise your hands that carries all right i'm going to keep moving on to item 8.8

[2:00:58] Trustee Patrick: south pender island local trust committee proposed bylaw number 130 repeal meeting procedure bylaw

[2:01:03] Trustee Patrick: request for decision on page 364 as we have seen many of these before i'm just going to turn over

[2:01:10] Trustee Patrick: to uh vice chair elliott oops you're muted

[2:01:19] Voice 5: lost in my agenda all right um the this is fine okay

[2:01:24] Voice 5: i move that the islands trust executive committee approve south pender island local trust committee

[2:01:28] Voice 5: bylaw number 130 cited as south pender island local trust committee meeting procedures repeal

[2:01:34] Voice 5: of bylaw number 130 2025 in accordance with section 27 of the islands trust act on this note

[2:01:41] Trustee Patrick: it says our minutes and reports are backwards a little bit today but yes 130 i believe is correct

[2:01:48] Trustee Patrick: um is there a second to um that second by vice chair mod any discussion i'll call the vote all

[2:01:57] Trustee Patrick: those in favor raise your hands and that carries all right um since we had a break we're going to

[2:02:13] Trustee Patrick: to keep right on moving then. We're going to be moving into item nine, which is trust counsel

[2:02:18] Trustee Patrick: preparation. This is where our trust counsel addendum is going to be kicking in here as well.

[2:02:25] Trustee Patrick: So we'll have to pay attention and go back and forth as we prepare. So we're all set. We're

[2:02:31] Trustee Patrick: going to move into that section, trust counsel preparation. The first item is 9.1. As 9.1.1,

[2:02:38] Trustee Patrick: We have the CEO's quarterly report here on page 371.

[2:02:50] Trustee Patrick: Are there any questions or is there anything that you wish to add on this report?

[2:03:04] Trustee Patrick: CEO Brony, are you here?

[2:03:06] Trustee Patrick: Yeah, I'm here.

[2:03:07] Voice 9: Yeah, sorry.

[2:03:07] Voice 9: You're here.

[2:03:08] Voice 9: Okay.

[2:03:08] Voice 9: Sorry, Chair Neha.

[2:03:09] Voice 9: No comments from me, but happy to take

[2:03:11] Voice 9: any questions.

[2:03:12] Voice 9: Just

[2:03:13] Trustee Patrick: wanted to make sure you were with us.

[2:03:15] Trustee Patrick: Are there any questions for the CEO, Vice Chair Elliott?

[2:03:21] Voice 5: I'm not sure if this is the place for it, but reporting on meetings with ministry staff or meetings that inform, you know, on the strategic plans.

[2:03:39] Voice 5: Is that captured anywhere in particular? Could that be considered as part of your report?

[2:03:45] Voice 5: report?

[2:03:47] Voice 9: Yeah, we could. I haven't had any formal meetings with ministry staff recently, but I know

[2:03:52] Voice 9: some of the directors have. So for example, Director Frater and staff have met with ministry

[2:03:58] Voice 9: staff with regard to the policy statement most recently. And so those can, if they're not

[2:04:02] Voice 9: captured, we could certainly provide relevant information where appropriate on those meetings.

[2:04:08] Voice 9: I

[2:04:13] Trustee Patrick: know I have one question under election preparations. I'm finding, this is my second term, so between last term and this term, the staff are speaking more about when to stop working on projects and can't work on projects during the election.

[2:04:30] Trustee Patrick: And last term, I know we were giving third readings for bylaws right up through September, October. Is there a change this year anticipated in regards to work progressing on bylaws as we approach the elections?

[2:04:51] Voice 9: Thank you, Chair. I'll maybe invite Director Marler to comment on that, given that I haven't been through an election cycle at this level yet either.

[2:05:00] Voice 9: My understanding would be that as long as LTCs remain active, which they do until there is a new council, that that work can continue.

[2:05:09] Voice 9: I think it's different than, for example, at the provincial level where you have this former interregnum period.

[2:05:14] Voice 9: My understanding is that work can continue up to the point where there is a newly elected council.

[2:05:21] Voice 9: But I'll invite Director Marler to add to that. Thanks.

[2:05:24] Trustee Patrick: Director Marler.

[2:05:26] Voice 2: Yeah, I'd support what the CAO just said,

[2:05:30] Voice 2: that trust committees can continue to do the work.

[2:05:33] Voice 2: You certainly have that ability right up until the swearing-in, actually,

[2:05:37] Voice 2: of the incoming council, which is after the election.

[2:05:42] Voice 2: But practically, if you're doing bylaws,

[2:05:44] Voice 2: there is a time limit where the ministry and the minister

[2:05:50] Voice 2: won't accept bylaws for approval.

[2:05:54] Voice 2: So if you want to get a by-law approved before the next term, then we have to really pull

[2:05:59] Voice 2: it back and you have to have that by-law to the minister by a certain time.

[2:06:03] Voice 1: And I

[2:06:03] Voice 2: think Director Cermak might have more information on what that timing looks like.

[2:06:08] Voice 2: So yeah, if you're considering third reading in, say, July, August, you're likely then

[2:06:15] Voice 2: going to be leaving it until the next term for the incoming council to adopt it because

[2:06:20] Voice 2: because if there's ministerial approval required,

[2:06:23] Voice 2: you're likely not going to get that approval.

[2:06:25] Voice 2: That has to do with official community plans.

[2:06:28] Voice 2: So, yeah, so the recommendation from the staff is it's better to avoid

[2:06:32] Voice 2: getting into that kind of a situation.

[2:06:35] Voice 2: Thanks.

[2:06:36] Voice 2: And, yeah, through the chair, it's direct to SOMAC.

[2:06:39] Voice 2: If there's any comments on timing, it would be appropriate.

[2:06:41] Voice 2: Thanks.

[2:06:42] Trustee Patrick: Sure, no, glad to hear.

[2:06:44] Trustee Patrick: I do note that we had a number of bylaws that were at the adopt stage

[2:06:47] Trustee Patrick: at the beginning of this term from the previous term.

[2:06:50] Trustee Patrick: but go ahead, Director Cermak.

[2:06:52] Voice 10: Thank you, Chair. I concur with both the CAO and Director of

[2:06:57] Voice 10: Legislative and Information Services. Specifically to answer the question, we're meeting with the

[2:07:03] Voice 10: ministry staff later. Shoot, I think we're meeting tomorrow. So to get confirmation on the OCP

[2:07:11] Voice 10: bylaws, but when they would be accepted by ministry staff to be forwarded to the minister for their

[2:07:17] Voice 10: approval. Early indications are prior to July, so May, June. We don't have an exact date and so

[2:07:26] Voice 10: that's for their consideration. I wholeheartedly agree that the LTCs can work with their right up

[2:07:32] Voice 10: to the date of the election on whatever work they wish to do, but in terms of getting a bylaw for

[2:07:37] Voice 10: ministerial adoption, they're indicating early summer as for their consideration period.

[2:07:43] Voice 10: otherwise everything goes into a bit of a stasis for them so that's my update thank

[2:07:50] Trustee Patrick: you any other

[2:07:51] Trustee Patrick: questions on the ceo's report otherwise through general consent can we agree to forward to trust

[2:07:57] Trustee Patrick: council excellent so we're going to move over to the addendum for the next item which is item 9.2

[2:08:05] Trustee Patrick: page 3 of the addendum which is the draft june trust council three-day schedule should we revisit

[2:08:14] Trustee Patrick: Is it this at the end of our conversation here

[2:08:17] Trustee Patrick: or take a look at it now, look to staff?

[2:08:21] Voice 9: Through the chair, I would say this is the draft June agenda.

[2:08:26] Trustee Patrick: Oh, June, sorry, you're right.

[2:08:27] Voice 9: That will go forward to the March 1.

[2:08:29] Voice 9: And I would just note on this,

[2:08:31] Voice 9: we haven't confirmed a location for this as well.

[2:08:33] Voice 9: And that's partly pending Committee of the Whole

[2:08:36] Voice 9: and confirmation of whether or not we're going to have

[2:08:40] Voice 9: any remaining in-person meetings.

[2:08:41] Voice 9: I think if there is, if council does in its budget deliberations opt to still fund an additional in-person meeting for this council term, we would likely recommend that September would be the preferred option over June.

[2:08:57] Voice 9: So it's likely that June will be a virtual meeting as well. Thanks.

[2:09:01] Trustee Patrick: Thank you very much. Any questions on the draft June three-day schedule?

[2:09:07] Trustee Patrick: If we could forward that to Trust Council through general consent.

[2:09:13] Trustee Patrick: Thank you.

[2:09:14] Trustee Patrick: So the next item, we're back to 9.2 in the other agenda.

[2:09:21] Trustee Patrick: 9.2.1, we have the Director of Planning Services quarterly report on page 373.

[2:09:30] Trustee Patrick: Are there any questions for the director?

[2:09:38] Trustee Patrick: Vice Chair Peterson.

[2:09:43] Voice 13: Thank you, Chair.

[2:09:46] Voice 13: What I don't see in here, and I'm just asking the question because it's a good, it seems like a good opportunity, is Regional Planning Committee's work on the minor project criteria.

[2:09:59] Voice 13: So I'm assuming that that work is still ongoing and isn't ready for the March Trust Council. Is that correct?

[2:10:08] Voice 10: To the Chair, that is correct. The RPC reviewed it, but didn't advance any work.

[2:10:13] Voice 10: so we'll be returning um and since there was no actual um completion of the work we didn't i

[2:10:19] Voice 10: didn't put it in this presentation okay thank you any

[2:10:25] Trustee Patrick: other questions by charlotte um

[2:10:29] Voice 5: well a question

[2:10:30] Voice 5: on that i i mean rbc considered it but it would only be making a recommendation um the work

[2:10:42] Voice 5: work was generated through staff analysis of allocation of resources through regional

[2:10:49] Voice 5: planning team um ultimately it's going to be a decision of trust council won't it i mean

[2:10:56] Voice 5: delivery of planning services um sort of overseen with the help of rpc but perhaps a draft could go

[2:11:04] Voice 5: to trust council for just general information and because my feeling was that rpc just doesn't have

[2:11:16] Voice 5: we don't have a big committee and there isn't really a breadth of experience that

[2:11:21] Voice 5: um could uh yeah my experience of that conversation was people didn't know what to do with it

[2:11:30] Voice 5: But really, and I, even if you could highlight it in your director's report, this is coming, or these are the things that are being considered, get your comments into regional planning committee, that could help the committee make or have a better discussion on it, perhaps.

[2:11:51] Voice 5: Any

[2:11:55] Trustee Patrick: thoughts, Director Cermak?

[2:11:58] Voice 10: Well, I'm happy to amend my report as per request by the executive committee.

[2:12:03] Voice 10: committee. My immediate thoughts on that, with respect, I do think a good discussion

[2:12:08] Voice 10: that the RPC would like to get a little bit more solid before coming to Trust Council,

[2:12:15] Voice 10: but at the pleasure of the EC, I'll be happy to amend this report as you wish.

[2:12:19] Voice 10: Then

[2:12:24] Trustee Patrick: think about that a moment. I have a question while we're at it. On page 373

[2:12:31] Trustee Patrick: under monitor progress on the protection of ecosystem health. Yes, RPC did receive a report

[2:12:37] Trustee Patrick: from the biologist. It was an incredibly useful report. I do note that they'll be giving a

[2:12:42] Trustee Patrick: presentation at Trust Council. Is it going to be similar to what we received at Regional Planning

[2:12:48] Trustee Patrick: Committee? Because there's a number of development permit areas that were not in compliance with

[2:12:52] Trustee Patrick: legislation anymore. And I think those are important information. So I was wondering where

[2:12:57] Trustee Patrick: that would show up. Is that something to me Trust Council should be aware of, that development

[2:13:04] Trustee Patrick: permit areas especially the riparian areas are not compliant with current legislation

[2:13:12] Voice 10: through the chair the i'm not sure what the presentate i don't imagine the presentation

[2:13:17] Voice 10: will deviate too much from what rpc saw however part of the biologists with planning services

[2:13:23] Voice 10: program is to produce some final deliverables and a report out and that won't be ready until

[2:13:29] Voice 10: the end of march and with that then we can bring that forward in june and i was prepared i was

[2:13:35] Voice 10: planning to bring that to RPC and then to June Trust Council. So I think in that, what you're

[2:13:40] Voice 10: going to see is one of the key deliverables is an assessment of each local trust area,

[2:13:45] Voice 10: their official community plans, including the development permit areas, about where they are

[2:13:51] Voice 10: deficient in meeting the species at risk and implementing biological information. So I think

[2:13:58] Voice 10: that report is outstanding, but it won't be ready to post this Trust Council meeting.

[2:14:03] Trustee Patrick: All right. All good. Good to know that we'll be seeing that. Are there any other comments on this report? I'm not seeing any. Then can we, through general consent, forward this to Trust Council? All right.

[2:14:27] Trustee Patrick: All right. I'm going to move on to 9.2.2, which is the bylaw compliance and enforcement statistical report at page 378.

[2:14:37] Trustee Patrick: Are there any questions on this report? I'm not seeing any questions.

[2:14:48] Trustee Patrick: Can we agree through general consent to forward that to Trust Council?

[2:14:54] Trustee Patrick: All right. I'm going to move on to item 9.2.3, the species at risk presentation discussion session outline on page 384.

[2:15:03] Trustee Patrick: Are there any questions? Not seeing any. Can we agree through general consent to forward 9.2.3 to Trust Council? Excellent. Oh, good. All right. We're going to move on to 9.3, Financial Employee Services.

[2:15:35] Trustee Patrick: At page 385, 9.3.1 is the Director of Financial Services Quarterly Report.

[2:15:43] Trustee Patrick: Any questions there?

[2:15:45] Trustee Patrick: Not seeing any.

[2:15:52] Trustee Patrick: Can we agree through general consent to forward 9.3.1 to Trust Council?

[2:15:57] Trustee Patrick: Excellent.

[2:15:58] Trustee Patrick: 9.3.2, we have Enhancing Mental Health Benefits for Trustees Request for Decision.

[2:16:07] Trustee Patrick: It is in the addendum at page four.

[2:16:19] Trustee Patrick: Go ahead, Director Mops.

[2:16:22] Voice 7: Thanks, Chair.

[2:16:22] Voice 7: So I'll briefly speak to this one.

[2:16:24] Voice 7: You'll be familiar with this topic and this briefing in various formats.

[2:16:28] Voice 7: It's found its way to you a few times now in history, as you'll see in the background or to the RSD.

[2:16:34] Voice 7: At your last meeting where you saw this report was November 2025, and you gave direction to forward the report to March Trust Council.

[2:16:42] Voice 7: So since that time there has been some new information that's come forward and so we've

[2:16:46] Voice 7: needed to update this report prior to sending it to Council and so it's here before you

[2:16:50] Voice 7: today for consideration.

[2:16:52] Voice 7: Some of the new information relates to quotes for the various options for policy change

[2:16:58] Voice 7: and so we've updated the amounts that are in the report and we've provided the full

[2:17:02] Voice 7: quote in the attachments.

[2:17:04] Voice 7: One of the other changes is of course we've completed or are nearing completion of the

[2:17:08] Voice 7: review of trustee remuneration with an external consultant that we've hired. There's a recommendation

[2:17:14] Voice 7: under that work that changes to trustee remuneration take place at the start of the

[2:17:19] Voice 7: first fiscal year in a new term. So that would be April 1, 2027. So benefit changes, the timing of

[2:17:27] Voice 7: benefit changes follow the same logic for timing of remuneration changes. So trustees determining

[2:17:32] Voice 7: their own changes to compensation and their own changes to benefits can have a perceived real

[2:17:37] Voice 7: real conflict of interest and so this is why outgoing terms tend to decide those make those

[2:17:42] Voice 7: decisions on behalf of the next term so staff are recommending that that would be consistent

[2:17:47] Voice 7: in our approach and that any changes for the benefit health or benefit policy take place april

[2:17:52] Voice 7: 1 2027 and you'll see that reflected in the recommendations that are in the draft with

[2:17:56] Voice 7: council rfd so i'm happy to take any questions on this updated report or we can simply seek

[2:18:03] Voice 7: that it be added to council agenda i'll

[2:18:05] Trustee Patrick: go ahead vice chair peterson question

[2:18:09] Voice 13: but um just to

[2:18:11] Voice 13: comment i actually think that the timing of this going to council in conjunction with the um

[2:18:17] Voice 13: consideration around the remuneration project is is great i think they'll tell they're totally

[2:18:25] Voice 13: related and i think it's appropriate thank you thank

[2:18:29] Trustee Patrick: you very much if there's no other questions

[2:18:32] Trustee Patrick: for the director. Can we agree through general consent to forward item number 9.3.2.1 to trust

[2:18:39] Trustee Patrick: council? Thank you. Okay. Back to 9.4, trust area services. We have 9.4.1, the director of trust

[2:18:49] Trustee Patrick: area services quarterly report on page 390 in the full agenda package. Are there any questions for

[2:18:58] Trustee Patrick: for the director not seeing any can we agree through general consent to forward item 9.4.1

[2:19:10] Trustee Patrick: to trust council oops

[2:19:12] Voice 5: i'm sorry uh vice chair elliott you had a question sorry i keep not

[2:19:16] Voice 5: finding my hand some for some reason today uh just uh a spelling correction page 393

[2:19:22] Voice 5: fallow deer uh supported the planning of the upcoming stewardship webinar on

[2:19:27] Voice 5: follow deer

[2:19:28] Voice 5: or fallow deer uh there might no it wasn't this report there was one that had some

[2:19:35] Voice 5: other weird wording but looks great thanks all

[2:19:42] Trustee Patrick: right staff caught that correction if there's

[2:19:48] Trustee Patrick: no other questions think we uh uh forward the report i guess it's a pretty small typo it's

[2:19:55] Trustee Patrick: but I'll say as amended to Trust Council through general consent.

[2:20:01] Trustee Patrick: Thank you.

[2:20:03] Trustee Patrick: The next item is item 9.4.2, which is the Trust Conservancy report at page 396.

[2:20:12] Trustee Patrick: Are there any questions on this report?

[2:20:21] Trustee Patrick: If not, can we agree through general consent to forward item 9.4.2 to the Islands Trust Conservancy?

[2:20:30] Trustee Patrick: Excellent.

[2:20:31] Voice 5: Sorry.

[2:20:32] Trustee Patrick: We have nine.

[2:20:32] Trustee Patrick: Oh, sorry.

[2:20:35] Voice 5: We're going to forward that to Trust Council, right?

[2:20:37] Trustee Patrick: Trust Council. Yes. Thank you.

[2:20:40] Trustee Patrick: Looking at too many words. Thanks for catching me.

[2:20:43] Trustee Patrick: So 9.4.3 is the project update for the policy statement amendment project

[2:20:48] Trustee Patrick: briefing at page 402.

[2:20:53] Trustee Patrick: Are there any questions regarding this report?

[2:21:03] Trustee Patrick: I know I only,

[2:21:04] Trustee Patrick: I have some questions here because I assume they would be asked at Trust

[2:21:07] Trustee Patrick: Council, that the consultant that was selected to do the work isn't available until March.

[2:21:17] Trustee Patrick: Was there any efforts made to trying to find another consultant that could do this work?

[2:21:26] Voice 6: No, just given the timelines, it seemed most efficient to work with the consultant that

[2:21:30] Voice 6: administered the survey. And I think the effort of procurement would have taken as long as it's

[2:21:35] Voice 6: going to take to wait in any event so we did not we contemplated looking at others but did not

[2:21:42] Voice 6: pursue those avenues because it just didn't seem practical thank

[2:21:49] Trustee Patrick: you any other questions on this

[2:21:50] Trustee Patrick: report vice chair Elliot thanks

[2:21:55] Voice 5: so I don't know if I missed it but have there been any requests

[2:22:03] Voice 5: it does say there is a request for capacity funding um and we do there is budget allocated

[2:22:14] Voice 5: for next fiscal but not this fiscal um like are there going to be options to amend the charter

[2:22:29] Voice 5: so that potential well we can't offer capacity funding until 26 sorry i'm obviously just talking

[2:22:38] Voice 5: something through out loud that i should have thought through it's all there never mind it's

[2:22:43] Voice 5: all good thanks uh

[2:22:46] Trustee Patrick: vice chair peterson the

[2:22:50] Voice 13: uh the piece on um i guess next steps the survey

[2:22:57] Voice 13: and correspondence analysis uh it's suggested in this report that um that probably won't be

[2:23:06] Voice 13: available until uh a may 2026 special meeting and i'm just thinking that um uh whether it's

[2:23:18] Voice 13: it's reasonable to sort of posit the dates

[2:23:24] Voice 13: or an expectation that that meeting will take place

[2:23:28] Voice 13: at the March Trust Council meeting,

[2:23:30] Voice 13: just to kind of get advanced buy-in

[2:23:33] Voice 13: that that's our expectation.

[2:23:36] Voice 13: I don't know if we need like an RFD necessarily,

[2:23:39] Voice 13: but just maybe just a little bit of expansion

[2:23:42] Voice 13: on the expectations around that,

[2:23:44] Voice 13: because I think that might be useful

[2:23:46] Voice 13: while Trust Council is gathered.

[2:23:52] Voice 6: What I think I'm hearing is a question about when will we ask Trust Council about convening a special meeting to talk about the policy statement amendments again?

[2:24:00] Voice 6: If that's the case, we plan to work with the Executive Committee to bring that forward when we have a better sense of certainty as to all the information and recommendations being ready.

[2:24:09] Voice 6: At this time, we're thinking that looks like May.

[2:24:12] Voice 6: But again, we are still working with First Nations.

[2:24:14] Voice 6: We are waiting for this analysis to be done.

[2:24:16] Voice 6: And as a team, we still need to, you know, receive that information and then prepare recommendations for you. So we would, you know, we would anticipate having that conversation with the executive committee in April to work towards some dates in May.

[2:24:31] Voice 12: Essentially just jumping the gun in anticipation here a little bit. Okay, understood. Thank you.

[2:24:37] Voice 12: All

[2:24:40] Trustee Patrick: right. Any other questions on this report then? Can we approve through general consent forwarding to Trust Council item number 9.4.3? All right.

[2:24:57] Trustee Patrick: um i've asked for an in-camera session um before we discuss item 9.4.4 um i have the um

[2:25:11] Trustee Patrick: sorry too many files here i have a motion before me unless uh i don't know if i share you have it

[2:25:16] Trustee Patrick: i'm happy to read it or i don't know if i have it full um it has to be combined with the

[2:25:25] Trustee Patrick: yeah gotcha okay wow this let the meeting be closed very

[2:25:32] Voice 5: long the meeting be closed to the

[2:25:34] Voice 5: public subject to section 91 no so we're just doing 92 b3 the consideration of information

[2:25:50] Voice 5: received and held in confidence relating to negotiations between the municipality and a

[2:25:55] Voice 5: first nation or a prescribed indigenous identity or between a first nation or a prescribed indigenous

[2:26:01] Voice 5: identity and a third party if

[2:26:05] Trustee Patrick: that's the stuff do we need the other one as well 91 i1 um go ahead

[2:26:10] Trustee Patrick: director brader no

[2:26:11] Voice 6: i think that's sufficient you would just want to change municipality to islands

[2:26:15] Voice 6: trust oh

[2:26:16] Voice 5: change municipality islands trust okay let me try again i move that the meeting be closed

[2:26:23] Voice 5: to the public subject to sections 92b3 the consideration of information received and

[2:26:35] Voice 5: held in confidence relating to negotiations between islands trust and a first nation or

[2:26:40] Voice 5: prescribed indigenous identity or between a first nation or a prescribed indigenous identity and a

[2:26:47] Voice 5: third party and that staff attend the meeting is

[2:26:54] Trustee Patrick: there a second to this motion

[2:26:55] Trustee Patrick: motion. Seconded by Trustee Peterson. Any discussion? Call the vote then. All those

[2:27:08] Trustee Patrick: in favor raise your hands. That carries. So I'm going to give staff a few moments for

[2:27:17] Trustee Patrick: anyone that was attending us or live streaming us. Please check back. We'll be back into

[2:27:22] Trustee Patrick: open as soon as we can. Vice Chair Maud, did you have a question?

[2:27:30] Trustee Maude: Well, more of a statement is that it seems that we're approaching lunchtime.

[2:27:36] Trustee Maude: So would it be fair to inform the public we're probably going to take a lunch break after coming out in camera?

[2:27:43] Trustee Maude: Just to give them sort of a timeline?

[2:27:46] Trustee Patrick: I'd look to staff. I don't know. I don't think we have any direction here.

[2:27:53] Trustee Patrick: I think it's going to be roughly, it may not be that long.

[2:27:57] Trustee Patrick: so okay um we could say roughly 12 45 but just please check back okay just

[2:28:10] Voice 4: one moment yeah

[2:28:14] Voice 4: member of the public mr ripner i am going to remove you from the meeting now

[2:28:19] Voice 4: okay chair we are back in open meeting all

[2:28:35] Trustee Patrick: right um thank you we have no nothing to rise and report

[2:28:39] Trustee Patrick: the in-camera meeting we are back it's right before that's about almost 10 after 12

[2:28:43] Trustee Patrick: Well, can we take a 30-minute lunch break then till 12.40?

[2:28:48] Trustee Patrick: Does that work for everyone?

[2:28:49] Trustee Patrick: Yes?

[2:28:51] Trustee Patrick: Okay.

[2:28:52] Trustee Patrick: All right.

[2:28:52] Trustee Patrick: We'll see you back at 12.40.

[2:59:52] Trustee Patrick: Hello, is everybody back?

[3:00:05] Trustee Patrick: Vice-Chairs, if I could at least wave or indicate you're back.

[3:00:15] Trustee Maude: I'm waving and indicating.

[3:00:17] Trustee Patrick: Thank you, Vice-Chair Maude.

[3:00:20] Trustee Patrick: Vice-Chair Peterson, are you back?

[3:00:22] Trustee Patrick: I'm

[3:00:27] Voice 11: on my camera hoping you would see me.

[3:00:28] Trustee Patrick: That's okay.

[3:00:28] Trustee Patrick: No, thank you.

[3:00:29] Trustee Patrick: I just wanted to confirm.

[3:00:30] Trustee Patrick: And Vice-Chair Elliott.

[3:00:31] Trustee Patrick: I am here.

[3:00:33] Trustee Patrick: Excellent.

[3:00:33] Trustee Patrick: All right.

[3:00:34] Trustee Patrick: Just wanted to make sure everyone was back before we carry on.

[3:00:36] Trustee Patrick: So thank you.

[3:00:37] Trustee Patrick: I hope you enjoyed your lunch and we are back here.

[3:00:41] Trustee Patrick: here. We're left off at item 9.4.4, which is the Indigenous Relations Action Plan for 2026-28,

[3:00:47] Trustee Patrick: request for decision on page 420. Are there any questions on this report? I know I have one.

[3:01:02] If

[3:01:06] Trustee Patrick: there are no questions, I would like, I'm fine with the report going forward to

[3:01:13] Trustee Patrick: to the March trust council for ensure it's on the right path

[3:01:20] Trustee Patrick: and come back in June.

[3:01:22] Trustee Patrick: But I'm thinking that it would be helpful

[3:01:25] Trustee Patrick: to have an order of magnitude cost of what,

[3:01:27] Trustee Patrick: what would it really cost to do the work

[3:01:30] Trustee Patrick: that we really need to do to meet,

[3:01:39] Trustee Patrick: to do like I said, our indigenous relations

[3:01:41] Trustee Patrick: as well as we would like to.

[3:01:48] Trustee Patrick: If that would be all right,

[3:01:49] Trustee Patrick: I have a motion that I wouldn't mind putting on the floor.

[3:01:58] Trustee Patrick: Alexandra, are you

[3:01:59] Voice 5: able to put that up or do you?

[3:02:00] Voice 5: Just for clarity, can I ask a question?

[3:02:03] Voice 5: Sure.

[3:02:04] Voice 5: When you say order of magnitude assessment, and I'm sure you'll speak to your motion,

[3:02:12] Voice 5: but is it related to all the proposed action items in the reconciliation action plan or just in general?

[3:02:21] Voice 5: all

[3:02:22] Trustee Patrick: to me they're all related um it's the it's the full cost of indigenous relations so um all

[3:02:30] Trustee Patrick: of those items that are in there are definitely related to what we need to do to do our work to

[3:02:35] Trustee Patrick: create protocol agreements and to do the engagement that we need to do on all of our projects so

[3:02:40] Trustee Patrick: it's related um it's you know scale of the work this plan is for the next two years

[3:02:50] Trustee Patrick: likely those are the budgets that we're going to be dealing with for the next two years but what if

[3:02:54] Trustee Patrick: we could what if we had um you know this have a have a conversation with the province about doing

[3:02:59] Trustee Patrick: the work that we'd like to do in this important geographic region that is of so much interest to

[3:03:05] Trustee Patrick: so many first nations at a level that would be um much better that's that's what i'm thinking

[3:03:15] Trustee Patrick: thinking um

[3:03:20] Voice 5: vice charlotte so to be clear um you're thinking this is a political tool um because

[3:03:30] Voice 5: the intent is to support discussions with senior government not a feasibility assessment on what

[3:03:37] Voice 5: is each budget because i think it's a little bit confusing just coming with this reconciliation

[3:03:42] Voice 5: action plan because it sounds like it's almost like the feasibility assessment that we would

[3:03:49] Voice 5: need to do to undertake all of these which i assume would come later no yeah

[3:03:56] Trustee Patrick: no i mean this

[3:03:57] Trustee Patrick: this will come back to the june trust council the idea would be you know is there an appetite

[3:04:02] Trustee Patrick: at trust council to have a more political level conversation with the senior level governments to

[3:04:08] Trustee Patrick: fund this work at a greater level so the the plan needs to go forward and be funded as planned

[3:04:19] Trustee Patrick: if it's supported by the budget in March.

[3:04:23] Trustee Patrick: But what if we had ongoing conversations

[3:04:27] Trustee Patrick: with the senior governments regarding doing this work?

[3:04:33] Trustee Patrick: That's how I see this political.

[3:04:41] Trustee Patrick: Any other questions?

[3:04:42] Trustee Patrick: Go ahead, Vice Chair Peterson.

[3:04:48] Voice 13: In terms of conversations with senior governments,

[3:04:54] Voice 13: you know, the key to me is the sheer scope

[3:04:59] Voice 13: of our responsibility as Islands Trust,

[3:05:03] Voice 13: the number of nations that we are engaging with

[3:05:09] Voice 13: and expected to engage in by the province.

[3:05:12] Voice 13: So we all know there's fiscal constraints to the province,

[3:05:18] Voice 13: all those type of considerations.

[3:05:20] Voice 13: However, continuing to have conversations

[3:05:24] Voice 13: and stressing the need, I think, is really worthy.

[3:05:29] Voice 13: The motion that's on the screen hasn't been made.

[3:05:32] Trustee Patrick: No, it has not been made yet.

[3:05:34] Trustee Patrick: Okay.

[3:05:35] Voice 13: I did have one comment on the report, but I can save

[3:05:39] Trustee Patrick: that for later.

[3:05:40] Trustee Patrick: Okay.

[3:05:42] Trustee Patrick: If we can deal with this first, then we can go back to the report.

[3:05:44] Trustee Patrick: We have not put it forward yet.

[3:05:46] Trustee Patrick: Well, I'll make the motion and see how it goes.

[3:05:49] Trustee Patrick: I move that the Executive Committee request staff to prepare a high-level

[3:05:52] Trustee Patrick: order of magnitude cost estimate for co-developing protocol agreements

[3:05:55] Trustee Patrick: and for conducting meaningful engagement with all the First Nations

[3:05:58] Trustee Patrick: with rights and territorial interests in the trust area

[3:06:01] Trustee Patrick: for the significant projects,

[3:06:04] Trustee Patrick: I put in parentheses, trust policy statement

[3:06:06] Trustee Patrick: and local trust committee OCP land use bylaw projects,

[3:06:09] Trustee Patrick: for example, to clarify the fiscal implications

[3:06:12] Trustee Patrick: and to support discussions with senior government

[3:06:15] Trustee Patrick: regarding funding mechanisms necessary for implementation.

[3:06:21] Trustee Patrick: Is there a second to this motion?

[3:06:24] Trustee Patrick: Seconded by Vice Chair Elliott.

[3:06:26] Trustee Patrick: Is there any discussion?

[3:06:28] Trustee Patrick: Vice Chair Peterson?

[3:06:30] Trustee Patrick: Um,

[3:06:32] Voice 13: just to, uh, um, just a consideration, the funding mechanisms, as we know, may or may not, uh, come about, but, and I don't need that, know that we need to, Claire, uh, include it in this motion, but there are other, um, mechanisms by which senior government could, um, support our work.

[3:07:00] Voice 13: work um secondment uh you know just being one of one of many possibilities so sort of keep in mind

[3:07:09] Voice 13: that if there's i think we anticipate that there's going to be some reluctance in providing funding

[3:07:17] Voice 13: but uh offering other options that could be assistive um to the senior government to consider

[3:07:24] Voice 13: might be a good idea great

[3:07:28] Trustee Patrick: ideas any other discussion i just want to say i'm really

[3:07:34] Trustee Patrick: talking about a high level very short report uh vice chair elliott yeah

[3:07:41] Voice 5: i i do support the intent

[3:07:43] Voice 5: and the focus is to keep making the case that to do the work that the ministry is asking us

[3:07:54] Voice 5: or the province is asking us to do on its behalf demonstrate a record of engagement it will cost

[3:08:02] Voice 5: and whether that's through there is money provided or taxpayers are going to fund this

[3:08:09] Voice 5: or there is a series of grants applied for or whatever it is or secondment as Vice Chair

[3:08:16] Voice 5: peterson said um to sort of organize a process it really we do need to keep making the case

[3:08:28] Voice 5: that this work is substantial we're willing to engage with it this is what it could cost

[3:08:35] Voice 5: so i do support the motion um and thank you for putting it forward thank

[3:08:42] Trustee Patrick: you any further

[3:08:43] Trustee Patrick: discussion I'll call the vote then all those in favor raise your hands that

[3:08:52] Trustee Patrick: carries all right thank you very much for your

[3:08:55] Trustee Patrick: support and we'll move on back to the the report there was a question vice

[3:09:02] Trustee Patrick: chair Peterson yeah

[3:09:05] Voice 13: Thank You chair page page 435 the second to last item in the

[3:09:12] Voice 13: the table there um assess possible rescinding of local trust committee reconciliation standing

[3:09:20] Voice 13: resolutions and i'm sure that the assess uh part is is the active piece here um but just in terms

[3:09:31] Voice 13: of clarity of intent uh are we talking about rescind and replace with something else or i just

[3:09:41] Voice 13: want to um i'm just cautious about how that statement may be read without um without a

[3:09:51] Voice 13: little bit of further context that's all dr

[3:09:56] Trustee Patrick: frederick followed that um

[3:09:58] Voice 6: yes um through the

[3:09:59] Voice 6: chair that's why we use the word assess or i'm trying to find it here but yeah the word is

[3:10:03] Voice 6: there's process to be done to look at the um implications of possibly rescinding it and whether

[3:10:09] Voice 6: whether the intentions behind those standing resolutions is now being achieved through the totality of this plan and other activities that have already happened to date.

[3:10:19] Voice 6: Recognizing that the standing resolutions call for a level of work that is simply not achievable with current resources at the local trust committee level.

[3:10:29] Voice 6: level. So that's what we'd like to do. And then we'll bring forward reporting on what the

[3:10:35] Voice 6: implications would be and whether the intention has already been met through the totality of the

[3:10:39] Voice 6: other work. That's the intention. So the word assess was deliberate. If you think there's a

[3:10:44] Voice 6: better verb or you'd like to recommend a change in wording to make it more clear, certainly that's

[3:10:48] Voice 6: welcome.

[3:10:50] Trustee Patrick: All right. Vice Chair Peterson, any other thoughts or you're okay with that?

[3:10:53] Voice 13: Well, I don't have a recommendation on the tip of my tongue or top of my thoughts, but just that I'm sure you understand where I'm coming from, just with the concern that if one reads quickly, it may be possible to miss the intent there is also.

[3:11:14] Voice 13: So I don't know how staff would feel about, you know, tiny bit of elaboration, possibly, just so that it doesn't look like, I guess, maybe assess impacts or alternatives or something like that, just to sort of just a tiny bit of elaboration.

[3:11:38] Voice 13: So it doesn't look like we're just talking about rescinding.

[3:11:41] Trustee Patrick: Or review necessity.

[3:11:43] Voice 13: Review or effectiveness.

[3:11:46] Voice 13: I don't know.

[3:11:47] Voice 13: So, like I said, I don't really have, I don't have the right words to suggest to replace or to augment, but I just feel like a little bit might be useful there.

[3:11:58] Voice 6: Through the church, we could shift it to assess possible impacts of rescinding, if that was helpful.

[3:12:04] Voice 6: We have had this conversation internally, which is why you see all the language ahead of the comma, to try and signal that, you know, it's not in any way walking away from those commitments.

[3:12:14] Voice 6: It's simply trying to find a more manageable approach to achieve the same outcomes.

[3:12:21] Trustee Patrick: Garcia O'Brony?

[3:12:23] Voice 9: Thank you to the Chair.

[3:12:24] Voice 9: I'd also just say I think this is the kind of comment that we're hoping to get through this initial review by Trust Council as well,

[3:12:30] Voice 9: so that we can then take all that away to inform a revised final draft to bring back for approval as well.

[3:12:36] Voice 9: So I don't know that we necessarily need to tweak it at this point.

[3:12:40] Voice 9: Certainly can if that's the direction of EC, but we'll be taking all of that feedback in and then revising the draft to come back.

[3:12:48] Trustee Patrick: Thank you. Vice Chair, any other questions or direction on this item? Vice Chair Elliott?

[3:12:56] Voice 5: I think it's wonderful to see a draft that we have anticipated for a long time. I know there has been a lot of work going into this.

[3:13:06] Voice 5: I appreciate especially the administrative sort of the building a strong administrative function.

[3:13:13] Voice 5: There is so much that, well, it's all in process in terms of how we do our work and the processes depend on relationships and transfer of information.

[3:13:33] Voice 5: How are we capturing information and interests and really making that coherent?

[3:13:39] Voice 5: So I am really grateful to Director Freider and all the other directors and staff who have been put into this and very happy.

[3:13:52] Voice 5: I'm sure Trust Council is going to be very happy to see this.

[3:13:57] Trustee Patrick: Vice Chairs, any other comments or direction?

[3:14:00] Trustee Patrick: Vice Chair Peterson?

[3:14:01] Trustee Patrick: just

[3:14:03] Voice 13: back to the comments from director freighter i think i would be a lot happier

[3:14:07] Voice 13: if um that piece said assess possible impacts uh just to cover off that little

[3:14:16] Voice 13: so there's not a question mark so

[3:14:21] Trustee Patrick: you're looking on page 435 the second to the bottom

[3:14:24] Trustee Patrick: to change that to assess possible impacts of rescinding is that the wording you're looking for

[3:14:30] Trustee Patrick: Yeah,

[3:14:31] Voice 13: I think that would cover it off in a way that I just think provides a little bit extra clarity, especially when it's read maybe by someone who hasn't been along in the whole conversation, I guess.

[3:14:48] Trustee Patrick: Thank you. I'm not seeing any objections from vice chairs for that wording change.

[3:14:52] Trustee Patrick: change. Are there any other changes? If not, can we agree through general consent to

[3:15:02] Trustee Patrick: forward item 944 as amended to trust counsel? Excellent. Moving on to item 9.4.5, which is

[3:15:12] Trustee Patrick: the budget process policy amendment request for decision on page 459. Any questions on this item?

[3:15:31] Voice 6: I believe trust counsel. Go ahead,

[3:15:33] Trustee Patrick: Vice Chair Elliott.

[3:15:34] Trustee Patrick: i'm sorry yes

[3:15:36] Voice 5: thank you um and thanks for thanks to director freighter for

[3:15:40] Voice 5: helping with some wording um so it was after our financial planning committee meeting

[3:15:48] Voice 5: um i forget what date 13th perhaps and we were discussing the success of having communications

[3:15:59] Voice 5: materials provided annually on proposed budgets and I just wondered if executive committee would

[3:16:07] Voice 5: want to consider giving direction to amend the proposed policy before it goes to trust council

[3:16:15] Voice 5: and I guess it would be somewhere around 310 page 462

[3:16:24] Voice 5: around to include development of communication materials annually on proposed budgets by

[3:16:33] Voice 5: a certain time, quarter three, ideally, that's sort of January, with speaking notes for trustees,

[3:16:40] Voice 5: and I had said a dedicated page on the website. I don't see anywhere in this proposed policy

[3:16:47] Voice 5: that's sort of captured. We've got a process for public input, we've got consideration of pre-budget

[3:16:54] Voice 5: survey but I think that regardless of whether pre-budget consultation happens

[3:17:02] Voice 5: and how public input is captured we should be directing that communications on the budget

[3:17:10] Voice 5: development be published with you know by a certain time so I did put forward sort of a

[3:17:17] Voice 5: messy motion earlier on we could simplify it if you want to consider that uh director freighter

[3:17:24] Trustee Patrick: you were going to i

[3:17:26] Voice 6: i would complete i'm noting that um vice chair elliot had comments to make

[3:17:31] Voice 6: like she'd experienced trouble putting her hand up so it's just creating space for that

[3:17:34] Voice 6: thank

[3:17:34] Trustee Patrick: you um vice chair elliot do you want to put your motion have your motion put up or

[3:17:41] Trustee Patrick: yeah

[3:17:41] Voice 5: um thanks alexandra did you have that available oh it's long we could probably end

[3:17:54] Voice 5: it after a dedicated page on the website so i move that executive committee requests staff

[3:18:01] Voice 5: oh i see director mobs before i make the

[3:18:04] Trustee Patrick: motion go ahead director mobs oh you're muted we can't

[3:18:11] Trustee Patrick: hear you you're still muted now you can okay go ahead great

[3:18:19] Voice 7: so just this suggestion around the

[3:18:21] Voice 7: wording um so it's a bit vague to say by quarter three does that mean by the start of quarter three

[3:18:27] Voice 7: by the end of quarter three i would suggest putting an actual date in there the end of

[3:18:30] Voice 7: quarter three is december 31st my suggestion would just be to say by december 31st and um

[3:18:39] Voice 7: And a later part of the resolution talks about each spending area, which is also a bit ambiguous.

[3:18:50] Voice 7: Is that by business unit or is that by functional area?

[3:18:54] Voice 7: My suggestion would be by functional area, which is how it's presented now.

[3:18:57] Voice 7: So just a couple of wording tweaks.

[3:19:00] Trustee Patrick: I think that second half of the motion has been struck at the moment.

[3:19:03] Trustee Patrick: one so um yeah

[3:19:05] Voice 5: i think just for simplicity um you know we now have a template of the kind of

[3:19:12] Voice 5: information that is on the website and the speaking notes that were provided and that's

[3:19:17] Voice 5: essentially the information i'm looking for so um i don't think i need to detail it

[3:19:28] Voice 7: no i'm just

[3:19:29] Voice 7: saying each spending area just say each uh functional spending area

[3:19:35] Voice 7: but certainly we you know if it's based on the current presentation we can work with that

[3:19:40] Voice 7: for clarity and policy for future yeah

[3:19:43] Trustee Patrick: that's been removed so it doesn't even have the functional

[3:19:45] Trustee Patrick: area on there now yeah

[3:19:47] Voice 5: we're going to remove everything after a dedicated page on the website

[3:19:50] Voice 5: so it doesn't specify what should be included we can leave that to staff yeah

[3:19:55] Trustee Patrick: all right if

[3:19:57] Trustee Patrick: it's been a couple of changes if you could read this motion one more time i

[3:20:02] Voice 5: move that executive

[3:20:03] Voice 5: Executive Committee requests staff to draft amendments to the budget process policy, or it should be the draft budget process policy, 6.3.1,

[3:20:16] Voice 5: to include development of communications materials annually on proposed budgets by December 31st, with speaking notes for trustees and a dedicated page on the website.

[3:20:29] Trustee Patrick: Is there a second? Second by Vice Chair Maud. Any discussion? I'll call the vote. All those in favor, raise your hands.

[3:20:42] Trustee Patrick: All right, that carries.

[3:20:45] Trustee Patrick: Vice Chairman?

[3:20:47] Trustee Maude: Thank you, Chair.

[3:20:47] Trustee Maude: I'm just noting on page 462.3.1 that there's a strikeout at services that shouldn't be there.

[3:21:04] Voice 17: Oh.

[3:21:06] Trustee Maude: So it should say Director

[3:21:07] Trustee Patrick: of Financial and Employee Services.

[3:21:11] Trustee Patrick: That's not right.

[3:21:12] Trustee Patrick: What's your title, Director Mobs?

[3:21:16] Voice 7: Yes, that's correct.

[3:21:18] Voice 7: Director of Financial and Employee Services.

[3:21:20] Voice 7: services in 3.1 the word services was mistakenly crossed out so it

[3:21:27] Trustee Patrick: is because thank you for

[3:21:28] Trustee Patrick: catching that director mod um any other changes i assume staff can make that amendment that we

[3:21:37] Trustee Patrick: just made thank you so we can approve uh item uh 9.4.5 to be forwarded to trust council as amended

[3:21:47] Trustee Patrick: excellent okay we're on to 9.4.6 which is the pre-budget public engagement request for a

[3:21:53] Trustee Patrick: Decision, page 471. Any questions for staff or comments on this one? If not, can we approve

[3:22:10] Trustee Patrick: through general consent forwarding item 9.4.6 to Trust Council? Excellent. The next item is 9.4.7,

[3:22:20] Trustee Patrick: the Natural Area Protection Tax Exemption Program, Hypothetical Tax Shift Analysis,

[3:22:26] Trustee Patrick: Analysis. Request for decision on page 473. Any questions or comments on this one? Go ahead,

[3:22:42] Trustee Patrick: Vice Chair Elliott.

[3:22:44] Voice 5: Thanks. I might have missed it, but was there an option to exclude Bowen

[3:22:50] Voice 5: Island? Like, could this be the way that the property tax exemption regulation is structured?

[3:22:57] Voice 5: structured? Is it for the whole trust area? And then we create bylaws for each

[3:23:04] Voice 5: local trust area. And so could Bowen have a different administration of the natural

[3:23:13] Voice 5: area protection tax exempt program? Just seeing that the impacts are higher for Bowen.

[3:23:22] Voice 6: I can take that also just note that staff humans has joined us as well.

[3:23:27] Voice 6: certainly we you know it's up to trust council if it wishes to this is a discretionary program and

[3:23:32] Voice 6: it's up to trust council to decide whether it wants to take any undertake any NAPTEP approval

[3:23:38] Voice 6: or not for any application I'll also note that we have a protocol agreement with

[3:23:43] Voice 6: Bowen Island municipality that would you know direct trust council to engage in conversation

[3:23:50] Voice 6: with the municipality on its views prior to any decision so in terms of carving

[3:23:56] Voice 6: out of Bowen I think that might be a legislative regulatory regulation change

[3:24:00] Voice 6: but maybe that's broader conversation perhaps for another day I'll see if

[3:24:05] Voice 6: staff humans has any supplementary comments to add there I'm seeing no no

[3:24:09] Voice 10: further knowledge on the subject thanks thank

[3:24:13] Trustee Patrick: you any other comments on this

[3:24:18] Trustee Patrick: it's going to travel to Trust Council then if they pass it it would travel to

[3:24:22] Trustee Patrick: to the trust conservancy board so two steps away all right if there's no changes then can we

[3:24:29] Trustee Patrick: approve through general consent forwarding item 9.4.7 to trust council all right thank you so

[3:24:37] Trustee Patrick: we're moving on to item 9.4.8 secretary services coordinated groups in the trust area request for

[3:24:44] Trustee Patrick: decision on page 502 chair

[3:24:52] Voice 6: i'll just note on this one that it's it will be placed on the agenda such

[3:24:56] Voice 6: that it follows approval of the budget so you'll have any you know when you reach that point on the

[3:25:01] Voice 6: agenda if the program has not been funded you'll simply be able to move on from this item but it'll

[3:25:05] Voice 6: be there in case it's needed.

[3:25:08] Trustee Patrick: So have we had some of our other former recipients of this money have

[3:25:16] Trustee Patrick: they applied or put requests forward for next year subject to budget approval?

[3:25:23] Voice 6: Yes since the drafting

[3:25:24] Voice 6: of this we have received a request now from the southern gulf islands forum okay

[3:25:28] Trustee Patrick: thank you uh

[3:25:29] Trustee Patrick: vice chair peterson yeah

[3:25:32] Voice 13: and i think that i don't uh see the piece of correspondence but there was

[3:25:36] Voice 13: piece of correspondence um from mp may's office on on that which i uh assume is going to travel

[3:25:44] Voice 13: to trust council

[3:25:45] Trustee Patrick: it's there all right any other questions nice we can forward item 9.4.8 to

[3:25:56] Trustee Patrick: to trust counsel through general consent.

[3:26:01] Trustee Patrick: Great, let me make sure there were,

[3:26:04] Trustee Patrick: oh, there's a couple more here.

[3:26:07] Trustee Patrick: Oh, nope, not yet, sorry.

[3:26:09] Trustee Patrick: Trying to go through the addendum in this one.

[3:26:10] Trustee Patrick: So we're at section 9.5, legislative services

[3:26:14] Trustee Patrick: and information services, item 9.5.1

[3:26:19] Trustee Patrick: on page 505, quarterly report.

[3:26:24] Trustee Patrick: Any questions on that?

[3:26:28] Trustee Patrick: Seeing none, can we approve item 9.5.1

[3:26:32] Trustee Patrick: trust counsel through general consent excellent we have 9.5.2 legislative monitoring report on

[3:26:40] Trustee Patrick: page 507 i notice it looks very pretty different colors it's changed since we last saw it unless

[3:26:49] Trustee Patrick: my memory is failing me vice chair elliott yes

[3:26:53] Voice 5: excellent report i think it's um much tighter and

[3:26:57] Voice 5: and more focused.

[3:27:00] Voice 5: I do know there's a few spelling mistakes in Royal Ascent.

[3:27:06] Voice 5: I mean, not a big deal, but in many of the boxes

[3:27:11] Voice 5: where it says status, Royal Ascent is just misspelt.

[3:27:17] Voice 5: But yeah, I appreciate this very much.

[3:27:20] Voice 5: It's a really good report.

[3:27:24] Voice 5: All right, sure stuff.

[3:27:25] Voice 2: If I make sure, I'll make those.

[3:27:26] Voice 2: Oh, go ahead.

[3:27:28] Trustee Patrick: Yeah,

[3:27:28] Voice 2: I'll make those.

[3:27:30] Voice 2: Thank

[3:27:31] Trustee Patrick: you. Any other comments? So we can forward item 9.5.2 to trust counsel as amended

[3:27:43] Trustee Patrick: through general consent, that is. Thank you. Item 9.5.3 is trust counsel public notification

[3:27:52] Trustee Patrick: bylaw request for decision, page 527. Any questions on this one? I think we've seen

[3:28:06] Trustee Patrick: this one before not can we um agree through general consent to forward item 9.5.3 to trust

[3:28:15] Trustee Patrick: council thank you 9.6 this is um oh yeah 9.6 is uh delegation applications in the addendum we have

[3:28:29] Trustee Patrick: item 9.6.1.1 which was the written material received from brian young transition salt

[3:28:37] Trustee Patrick: Salt Spring Society. Any questions on this request as a delegation?

[3:28:44] Trustee Patrick: I'm not seeing any. We can agree through general consent to forward

[3:28:52] Trustee Patrick: item 9.6.1.1 to press counsel

[3:28:56] Trustee Patrick: general consent. Okay. That gets us

[3:29:04] Trustee Patrick: now to 9.7, which is the draft

[3:29:08] Trustee Patrick: March to press counsel agenda, which was appendix A.

[3:29:22] Trustee Patrick: Vice chairs, was there any questions in this part?

[3:29:26] Trustee Patrick: Vice Chair Elliott.

[3:29:31] Voice 5: Oh, sorry. Are we looking at the three-day schedule?

[3:29:35] Trustee Patrick: Nope. This is the full

[3:29:37] Trustee Patrick: agenda. 9.7. Appendix A.

[3:29:40] Trustee Patrick: Got it. We'll next consider how we're going to fit all this into

[3:29:43] Trustee Patrick: three days. So were there any questions on the bulk of Appendix A? Not seeing any. Can we agree

[3:29:54] Trustee Patrick: read through general consent forward um all of nine oh sorry go ahead

[3:30:00] Voice 5: i'm just looking at my comments to see if there was

[3:30:04] Trustee Patrick: that's 497 pages worth of material so

[3:30:07] Trustee Patrick: it's easy to have a comment hiding in there it's

[3:30:10] Voice 5: already been reviewed i just saw some weird

[3:30:13] Voice 5: um the formatting continues to be weird on page 38 just that last one not a big deal

[3:30:21] Voice 5: executive committee um the third bullet there um and

[3:30:31] Voice 5: and uh page 175 uh the budget reductions options super small stuff but committee i actually looked

[3:30:43] Voice 5: up the word affected because i was like is this a new word that i don't know so item 15 committee

[3:30:49] Voice 5: the whole uh accepted i believe and that goes for item 16 17 as well i literally googled it i was

[3:30:58] Voice 5: was like maybe somebody has found a new word that i don't know this is great yeah it's these

[3:31:03] Voice 5: financial people

[3:31:04] Voice 9: it's a technical financial term uh that's

[3:31:10] Voice 5: what i director mobs understands

[3:31:11] Voice 9: and

[3:31:12] Voice 5: uh page 178 uh i think there's some inconsistency with the bim general tax levy

[3:31:20] Voice 5: increase but i spoke to the director about it and i think there'll be a correction if i'm not

[3:31:26] Voice 5: mistaken um because one part it says 12.6 but then if you add up somewhere else it's like 10.6

[3:31:37] Voice 5: on the next page so i might be reading it wrong because again accounting not me um

[3:31:48] Voice 5: costs sorry i'm just i don't think there was anything else no that's all for my very minute

[3:32:02] Voice 5: comments thanks everybody i don't

[3:32:04] Trustee Patrick: know thanks for your eagle eyes uh director mob sorry your

[3:32:07] Trustee Patrick: hand went up and down did you have anything to add yeah

[3:32:11] Voice 7: i just wanted to note um you know the budget

[3:32:13] Voice 7: goes through many different iterations and i think there was one place in the budget changes briefing

[3:32:17] Voice 7: where we failed to update the bowen island levy calculation so we'll do that prior to advancing

[3:32:23] Voice 7: each council's agenda super

[3:32:25] Voice 17: any

[3:32:27] Trustee Patrick: other comments on all of appendix a i'm seeing none can we approve

[3:32:39] Trustee Patrick: forwarding all of item 9.7 to Trust Council as amended.

[3:32:44] Trustee Patrick: Mr. Peterson?

[3:32:47] Voice 13: Sorry, I didn't actually mean to put my hand up.

[3:32:50] Voice 13: That's all right.

[3:32:51] Voice 13: But I know there was, I know I saw somewhere a typo,

[3:32:56] Voice 13: but I seem to have written down the wrong page

[3:32:58] Voice 13: where it said BIM lay instead of levy.

[3:33:04] Voice 13: And of course, now I can't find it.

[3:33:07] Voice 13: But when I wrote the note, I was like, what the heck does that mean?

[3:33:11] Voice 13: And then subsequently, I realized it has to be levy.

[3:33:13] Voice 13: But no, I can't find it.

[3:33:15] Voice 13: So

[3:33:15] Trustee Patrick: that's why

[3:33:16] Voice 13: I didn't actually need to put my hand up.

[3:33:18] Trustee Patrick: That's OK.

[3:33:19] Trustee Patrick: If you find anything, please forward it to staff.

[3:33:21] Trustee Patrick: I know they appreciate those.

[3:33:26] Trustee Patrick: OK, I'm going to move on now.

[3:33:28] Trustee Patrick: We're going to talk about the three-day schedule.

[3:33:30] Trustee Patrick: If your memories are going to be OK, we're at page 532.

[3:33:38] Trustee Patrick: We've just seen an awful lot of material that we have forwarded on to trust

[3:33:41] Trustee Patrick: council.

[3:33:46] Trustee Patrick: How are we going to make these three days work?

[3:33:49] Trustee Patrick: Just first to hear from staff on your thoughts,

[3:33:52] Trustee Patrick: and then we can go from there. Go ahead.

[3:33:57] Trustee Patrick: Yeah.

[3:33:59] Voice 9: Thank you through the chair.

[3:34:00] Voice 9: Obviously it's going to be quite a tight agenda.

[3:34:04] Voice 9: So we've tried to balance it as best as possible.

[3:34:08] Voice 9: The emphasis on the Wednesday being the budget discussion.

[3:34:11] Voice 9: So if there are any final amendments, those can be made and brought back for final approval on the Thursday afternoon.

[3:34:18] Voice 9: That's why it's intentionally we have the final approval of the budget after lunch, just to give us as much time as possible.

[3:34:27] Voice 9: But as I say, it's obviously is going to be tight.

[3:34:29] Voice 9: I think also the trust area services portion, the three hours on the Thursday morning.

[3:34:36] Voice 9: There's a fair bit of substantive items to discuss there.

[3:34:41] Voice 9: But I don't, we've, there were a few items that were originally scheduled for March that we did remove to make, because there was simply not going to be enough time to accommodate it all.

[3:34:50] Voice 9: But I think it will be, this is the best laid out option that we have to address everything we have, but it is going to be a need to, while not limiting discussion, certainly being disciplined in how we manage the meeting.

[3:35:04] Voice 9: Thank

[3:35:07] Trustee Patrick: you. As I look, I'm, you know,

[3:35:11] Trustee Patrick: how we manage the budget piece and hopefully the committee, the whole helped significantly. But I imagine there'll be further discussion on that. So we'll have to give some thought to how to request trustees to think and prepare for that section.

[3:35:26] Trustee Patrick: um but i don't see if maybe correct me if i'm wrong other vice chairs are there any other

[3:35:32] Trustee Patrick: reports that we put forward that would benefit from a roundtable discussion or are these all

[3:35:37] Trustee Patrick: just the general straightforward conversations as they occur uh vice charlotte i'm

[3:35:51] Voice 5: wondering if the

[3:35:52] Voice 5: um five or sorry seven two one the trustee remuneration policy might be a discussion

[3:36:00] Voice 5: discussion um that's once the at the end of the day in legislative services so i think that'll

[3:36:11] Voice 5: be the biggest discussion item there um and i was like the fuel is nowhere to be found

[3:36:22] Voice 5: am i mistaken did i miss the fuel we had moved the discussion on the fuel to the last part of

[3:36:29] Voice 5: the day or the last like instead of front loading the agenda we must have a fuel on this agenda

[3:36:37] Voice 5: of the not

[3:36:39] Voice 17: seen we've got work

[3:36:44] Trustee Patrick: programs uh go ahead alexandra it

[3:36:49] Voice 4: should be at the end of the

[3:36:50] Voice 4: appendix it's it's concluded in the meeting wrap up um on the three-day schedule but in appendix a

[3:36:57] Voice 4: it should be at the very end of the agenda yeah

[3:37:08] Trustee Patrick: trust council follow-up action list item 18

[3:37:14] Trustee Patrick: Vice-Chair Maud?

[3:37:16] Trustee Maude: Thank you, Chair.

[3:37:17] Trustee Maude: Just two points for consideration.

[3:37:20] Trustee Maude: One, in that we're off-site for accommodation,

[3:37:26] Trustee Maude: just the question, the segue from day's end to the dinner break,

[3:37:33] Trustee Maude: there's a 30-minute window there where, realistically speaking,

[3:37:37] Trustee Maude: nobody has anything to do.

[3:37:38] Trustee Maude: It's not that you can pop back to your room or anything.

[3:37:41] Trustee Maude: thing um so we might be able to add a little maybe 30 minutes into the day um and sort of

[3:37:48] Trustee Maude: tying into that is i'm really really concerned about the the two hours that we've allowed for

[3:37:54] Trustee Maude: the budget um because i'm hearing nattering from from trustees um of concerns and questions

[3:38:04] Trustee Maude: and proposals and i kind of think we're going to burn through that two hours awful quickly

[3:38:10] Trustee Maude: okay

[3:38:17] Trustee Patrick: Alexandra yes

[3:38:19] Voice 4: uh just to let you know the reason why I've left that um break the 30 minutes

[3:38:25] Voice 4: at the end is to allow if we go over a bit to allow a little bit of extra room um between the

[3:38:31] Voice 4: dinner and also um to allow if there is any time to just have a stretch before we get into to dinner

[3:38:38] Voice 4: in the end of the day um so it was there for a buffer time and then regarding the budget we do

[3:38:45] Voice 4: We do have three plus hours set out.

[3:38:49] Voice 4: The Director of Financial and Employee Services starts at 10.45 a.m. on Wednesday.

[3:38:53] Voice 4: I know there are a few other items that she has in her area,

[3:38:59] Voice 4: but the whole section should be roughly three hours and 15 minutes.

[3:39:07] Trustee Patrick: Thank you.

[3:39:08] Trustee Patrick: In Planning Services, the biologist presentation is intended to be

[3:39:14] Trustee Patrick: be in that late Wednesday afternoon segment that

[3:39:18] Voice 4: is correct chair so

[3:39:20] Trustee Patrick: I'm just thinking if we were

[3:39:21] Trustee Patrick: able to move other planning services items forward to the Tuesday afternoon if things go quickly

[3:39:26] Trustee Patrick: sometimes sometimes those things happen but not the

[3:39:32] Voice 17: biology

[3:39:33] Trustee Patrick: piece um oh I I'm sorry I meant to

[3:39:52] Trustee Patrick: bring it up earlier I'm very cognizant that we are going to be meeting in Cowichan territory and

[3:39:59] Trustee Patrick: their beautiful facilities here um is there any worth i know it's worth considering but

[3:40:10] Trustee Patrick: should we consider joining the statement of uh against uh racism as either part of the beginning

[3:40:20] Trustee Patrick: of the meeting or um i don't know how there's something we could do greater um to show our

[3:40:32] Trustee Patrick: joint support um

[3:40:38] Voice 9: oops i'll go for ceo brony thanks and i i suspect director frederick's comments on

[3:40:43] Voice 9: this i think we i think um there's certainly value in acknowledging as you as you did at the opening

[3:40:49] Voice 9: of this meeting um that that's been a challenge of light particularly in the cowichan valley um

[3:40:54] Voice 9: but we can also um get advice from uh senior indigenous relations advisor joe elliott on

[3:41:00] Voice 9: the most appropriate way to to frame that

[3:41:03] Trustee Patrick: okay thank you vice charlotte

[3:41:05] Trustee Patrick: it yeah

[3:41:08] Voice 5: and i wonder if um that could be an item of new business because i think council if there

[3:41:13] Voice 5: was a you know support for joining our voice to that would that not have to be a decision of

[3:41:20] Voice 5: council

[3:41:21] Trustee Patrick: absolutely but we can um i guess wait and get advice and uh all right oh boy so this is going

[3:41:36] Trustee Patrick: going to be um busy so we need to leave ample time for the remuneration conversation as well

[3:41:47] Trustee Patrick: as the budget any other challenges here with timing anyone sees um in regard to like dinners

[3:42:05] Trustee Patrick: and so forth is there i you know i think this is a great opportunity um i don't know uh for dinner

[3:42:13] Trustee Patrick: guests, if we would be able to invite the chief, as well as potentially even the mayor of Duncan.

[3:42:22] Trustee Patrick: I think we are neighbors. We are part of the broader area that we're working in. Could we

[3:42:30] Trustee Patrick: extend our dinner invitations, at least on one of the nights, to other people in this region that

[3:42:37] Trustee Patrick: we haven't met in before through

[3:42:41] Voice 9: the chair i believe that the chief has been invited

[3:42:45] Voice 9: and we

[3:42:46] Voice 9: invited the local mla who was unable to attend i don't know that we extended an

[3:42:50] Voice 9: invitation to the mayor but we could do that if it hasn't been done already i

[3:42:55] Trustee Patrick: think it would be

[3:42:56] Trustee Patrick: good to invite the mayor i think we're all used to seeing her at the various events at abicc she's

[3:43:01] Trustee Patrick: He's very active.

[3:43:03] Trustee Patrick: Vice-Chair Maude?

[3:43:05] Trustee Maude: Yeah, just questioning, is the local MP invited?

[3:43:10] Trustee Patrick: That's what he just mentioned, but unable to attend.

[3:43:14] Trustee Maude: Oh, I thought that was MLA.

[3:43:15] Trustee Patrick: Oh, sorry, you're right.

[3:43:17] Trustee Patrick: Thank you.

[3:43:20] Voice 9: I don't know that the local MP was invited, given that the, I believe,

[3:43:26] Voice 9: the host might be in session in Ottawa, but we can confirm that as well.

[3:43:30] Voice 9: So I don't know if Alex, if you have any, you can recall off the top of your head if we did that or not.

[3:43:37] Voice 4: I do recall that we did not invite either the mayor or the local MP and can do both.

[3:43:45] Trustee Maude: And how about regional director?

[3:43:50] Voice 4: Neither the regional director.

[3:43:55] Voice 4: Happy to do all three of those.

[3:43:58] Trustee Maude: I think it would be appreciated.

[3:44:03] Trustee Patrick: Which regional director are you talking about?

[3:44:06] Trustee Patrick: Yeah,

[3:44:07] Voice 9: I would think in that case, it would be the regional director whose

[3:44:10] Voice 9: electoral area covers Thetis as opposed to Duncan.

[3:44:14] Trustee Patrick: Yeah. Good. All right. Any other comments? Otherwise, I will, of course,

[3:44:24] Trustee Patrick: work closely with Alexandra to put together the details on an annotated schedule to make this flow.

[3:44:34] Trustee Patrick: And I need all of the vice chairs as usual doing their important jobs to help support this work.

[3:44:45] Voice 17: Okay.

[3:44:46] Trustee Patrick: And if you hear of anyone, Director, Vice-Chair Mott, I heard you mention you've

[3:44:50] Trustee Patrick: heard from some people who have ideas and thoughts. I think it's important if they can

[3:44:53] Trustee Patrick: put their motions forward. I think Director Mobs would certainly prefer to see all motions. So

[3:45:00] Trustee Patrick: please encourage anyone thinking of any motions to get them forward as soon as possible for staff's

[3:45:05] Trustee Patrick: input on wording. And then into the queue of the motions are, you know, so that we're catching

[3:45:12] Trustee Patrick: these giving us an idea what's coming and that they'll be as prepared as

[3:45:18] Trustee Patrick: possible and I guess templates I don't know how we that would be have those as

[3:45:25] Trustee Patrick: much as possible afford for the budget and I can really send them word

[3:45:29] Trustee Patrick: documents of them I guess so that people can have the motions as clear as

[3:45:34] Trustee Patrick: possible all right if there's nothing else I guess the agenda will just be the

[3:45:42] Trustee Patrick: The three-day, we don't need to forward this, do we?

[3:45:44] Trustee Patrick: Because you will just update it and populate it.

[3:45:48] Voice 4: That is correct, Chair.

[3:45:50] Trustee Patrick: Thank you.

[3:45:52] Trustee Patrick: All right.

[3:45:53] Trustee Patrick: It is moving on to Vice Chair Elliott.

[3:45:56] Voice 5: I was hoping we might see the new template that Alexandra had worked up,

[3:46:01] Voice 5: but not ready for this council meeting.

[3:46:05] Voice 3: I'm trying very hard.

[3:46:08] Voice 3: I'm still trying.

[3:46:09] Voice 3: So you might be pleasantly surprised on Friday.

[3:46:13] Trustee Patrick: Yay!

[3:46:13] Trustee Patrick: thank you thank you thank

[3:46:16] Trustee Patrick: you and appreciate we know that's a lot of work

[3:46:18] Trustee Patrick: looks like it's easy but we we know the gymnastics involved in getting agenda packages out and really

[3:46:25] Trustee Patrick: appreciate it okay i'm going to keep moving forward then we're at the executive committee

[3:46:32] Trustee Patrick: projects item 10.1 trust uh initiated um items uh so we have 10.1.1.1 which is the trust council

[3:46:43] Trustee Patrick: continuous learning update request for decision on page 533 yeah

[3:46:50] Voice 9: thank you chair i'll just know

[3:46:52] Voice 9: i think i previewed this at the last executive committee meeting but this is seeking your

[3:46:58] Voice 9: agreement to defer the two remaining items on the current continuous learning plan the public

[3:47:02] Voice 9: engagement best practices and decision making structured decision making to advance those

[3:47:07] Voice 9: to the continuous learning plan for incoming trust council in the next term

[3:47:13] Voice 9: I think they would be they would be greater value to be tackled early in a in a new term as opposed to at the end of this term.

[3:47:21] Voice 9: And also, we're unlikely to be able to deliver them this fiscal.

[3:47:26] Voice 9: And so,

[3:47:26] Voice 9: and with the approved training budget for next fiscal they'll be that'll be focused early on on the onboarding and orientation piece.

[3:47:35] Voice 9: But if approved, we would carry these on to the longer term continuous learning plan for for Council in the next term.

[3:47:41] Voice 9: and so if if you approve this direction then i'll provide that update to trust council as well when

[3:47:48] Voice 9: we get to the continuous learning plan on the trust council agenda item as well all right any

[3:47:56] Trustee Patrick: questions or comments or i'll entertain the motion if there are none whoops vice chair elliott

[3:48:07] Trustee Patrick: sure

[3:48:08] Voice 5: i move that executive committee approve deferral of the continuous learning plan items

[3:48:13] Voice 5: on public engagement best practices and structured decision making for consideration of trust council

[3:48:19] Voice 5: in the next council term is

[3:48:22] Trustee Patrick: there a second to this motion second by vice term on any discussion

[3:48:26] Trustee Patrick: all the vote then all those in favor raise your hands that carries the next item is 10.1.2

[3:48:39] Trustee Patrick: where are we 10.1.5.1 which is the local trust committee meeting scheduled for november

[3:48:47] Trustee Patrick: 2026 briefing on page 535. uh vice chairman thank you

[3:49:01] Trustee Maude: chairman i think maybe i'm confused

[3:49:03] Trustee Maude: for me i'm not confused please the briefing um was supposed to be the the reasoning behind

[3:49:13] Trustee Maude: um that these meetings were scheduled to be in person versus electronic um when we questioned it

[3:49:19] Trustee Maude: it was back in December, staff offered to review the rationale for having these in person.

[3:49:31] Trustee Maude: And so they offered to prepare a report to sort of give the reasoning for being in person.

[3:49:40] Trustee Maude: So the request for the report, actually it wasn't a request, it was offered up of the

[3:49:45] Trustee Maude: report wasn't about why we were having all these meetings stacked up that's just perfectly i think

[3:49:51] Trustee Maude: we perfectly understood why they were being stacked the way they were it was just the the

[3:49:55] Trustee Maude: reasoning behind why why staff had had scheduled them all as being in person meetings um and so

[3:50:03] Trustee Maude: just to understand what the rationale was um so i'm just confused about because this this report

[3:50:09] Trustee Maude: report wasn't what was suggested was going to be provided by staff. It's a totally different

[3:50:16] Trustee Maude: document. I don't think anybody was questioning the need for these meetings to be back-to-back

[3:50:21] Trustee Maude: the way that they were. The question that was proffered was, why are they all being scheduled

[3:50:27] Trustee Maude: as being in person? And staff said to us, we'll review it and we'll prepare a report for you just

[3:50:36] Trustee Maude: to so you understand why they're being done in person so i just i think there's been some

[3:50:41] Trustee Maude: confusion or some mixed messages somewhere in the process thank you

[3:50:46] Trustee Patrick: thank you i see director

[3:50:47] Trustee Patrick: marler's hand raised go ahead yeah

[3:50:52] Voice 2: thank you i may have missed that uh nuance in the request

[3:50:55] Voice 2: so my apologies um but anyway i just wanted to provide this list here um kind of pulls it all

[3:51:02] Voice 2: altogether because it is pretty intense. The intent of being in person really is the first

[3:51:07] Voice 2: meeting. So you just don't know right now whether you'll have a new committee or whether it's a

[3:51:12] Voice 2: returning committee. So the intent was book them all in person. Ideally, if it's your first meeting,

[3:51:19] Voice 2: you probably would want it in person. If you're a new council, it's the best way to get to know

[3:51:24] Voice 2: each other to get to know staff and to have a very decent discussion around orientation

[3:51:32] Voice 2: and what you need to know. If any of the trust committees would like to change it to

[3:51:40] Voice 2: electronic there's no problem with doing that. That might make it easier if it's a returning

[3:51:46] Voice 2: trust committee. They might have a new chair though so you might want to consider that as well.

[3:51:52] Voice 2: But that was the rationale, was really the first meeting.

[3:51:56] Voice 2: So let's bucket as in-person, and then you can, as a trust committee, make that change closer to the date.

[3:52:06] Voice 2: You may decide you don't want the meeting at all, or you may decide you would like to meet electronically.

[3:52:12] Voice 2: The two trustees come back in, and they're used to working with each other, and just want to get on with business.

[3:52:18] Voice 2: and just bringing a new chair into the hold electronically.

[3:52:23] Voice 2: So that's really the rationale.

[3:52:24] Voice 2: There's nothing more to it than that.

[3:52:28] Voice 2: My

[3:52:28] Trustee Patrick: understanding is a number of local trust committees

[3:52:36] Trustee Patrick: have already received reports to make these electronic.

[3:52:41] Trustee Patrick: I know I've seen that come through, but it's already happened.

[3:52:45] Trustee Patrick: Vice Chair Elliott.

[3:52:47] Voice 5: Yeah, thank you for this.

[3:52:49] Voice 5: I was wondering if we could have the calendar that was circulated to local trust committees appended to this report.

[3:53:00] Voice 5: It was really useful to be able to look at the dates on a calendar.

[3:53:04] Voice 5: I found the report kind of confusing as I'm bouncing back and forth trying to understand, you know, where the dates fall.

[3:53:14] Voice 5: I think the meeting facilitator prepared a good report that could be easily appended.

[3:53:22] Trustee Patrick: Director

[3:53:22] Trustee Patrick: Marler?

[3:53:25] Voice 2: Yeah, I'm

[3:53:26] Voice 2: happy to do that. This

[3:53:28] Voice 2: briefing is for executives, so if you

[3:53:30] Voice 2: wanted me to

[3:53:31] Voice 2: add that calendar

[3:53:34] Voice 2: to this report and bring the report back

[3:53:36] Voice 2: to your next meeting just so you've got it as

[3:53:38] Voice 2: chairs, I can certainly do that.

[3:53:39] Voice 2: I could put the calendar

[3:53:42] Voice 2: together with the briefing

[3:53:44] Voice 2: and then just circulate it to each

[3:53:46] Voice 2: of the chairs so you have that.

[3:53:48] Voice 2: So let me know how you want to proceed

[3:53:50] Voice 2: with this, but I'm happy to do that.

[3:53:52] Voice 5: Sorry, I apologize.

[3:53:54] Voice 5: I thought this was going to Trust Council. We are

[3:53:57] Trustee Patrick: done with

[3:53:58] Trustee Patrick: Trust Council.

[3:53:59] Voice 5: Okay, good, good. Never mind.

[3:54:01] Trustee Patrick: Vice Chair Peterson.

[3:54:04] Voice 13: Yeah, just a couple thoughts.

[3:54:09] Voice 13: Certainly some local trust committees

[3:54:13] Voice 13: that have a lot of business, it's

[3:54:17] Voice 13: fairly reasonable and perhaps even important that

[3:54:22] Voice 13: they they get that first meeting in nice and i think other these that um may not have the same

[3:54:33] Voice 13: volume of business i don't know that november is is essential um there's the getting to know each

[3:54:40] Voice 13: other aspect but that's just one thing i didn't really see factored in here that i kind of did see

[3:54:44] Voice 13: factored in after the last election and then uh the other piece is that there's um this reports

[3:54:53] Voice 13: notes that there's the Trust Programs Committee and the Regional Planning Committee

[3:54:58] Voice 13: that both are in conflict with LTC meetings, and I think those should be rescheduled so there's

[3:55:08] Voice 13: not a conflict there.

[3:55:15] Trustee Patrick: My understanding, too, is from the onboarding conversations that we're

[3:55:18] Trustee Patrick: looking at trying to make this a structured part of the onboarding process so that this is

[3:55:22] Trustee Patrick: This is orientation-focused.

[3:55:30] Trustee Patrick: CEO Broney, did you want to add anything?

[3:55:33] Voice 9: Yeah, thank you, Chair.

[3:55:34] Voice 9: I think that's the intent, is that the planning teams will use the first meetings whenever they happen as a sort of first-order business's orientation to the LTC and its role, and then the work before each particular LTC.

[3:55:49] Voice 9: So they'll have a standardized approach that they'll take with each LTC to do that initial orientation.

[3:55:55] Voice 9: Thank

[3:55:59] Trustee Patrick: you. Vice Chair Munn?

[3:56:02] Trustee Maude: Yeah, just to sort of wrap this up is, you know, this I brought up in December prior to most of the LTCs considering the recommendation to have it in person.

[3:56:15] Trustee Maude: And the request for the report was basically so that we weren't going rogue and moving these from in-person to electronic if there was a structured reason for having them in person.

[3:56:32] Trustee Maude: However, I will note, I believe that I think it's all but two LTCs have gone quote-unquote rogue and scheduled these as being electronic meetings.

[3:56:41] Trustee Maude: meetings. I think, I believe it's only Salt Spring and Gabriola.

[3:56:46] Trustee Maude: We passed.

[3:56:47] Trustee Maude: So, oh, so you're electronic too?

[3:56:49] Voice 17: Mm-hmm.

[3:56:50] Voice 17: Yeah.

[3:56:50] Trustee Maude: So, so maybe, maybe it's just Gabriola.

[3:56:56] Trustee Maude: So it's, things have kind of passed us on, on this, but it was, it was, the request was

[3:57:04] Trustee Maude: so that we, we weren't, as I say, going rogue, but also going forward, I think we need, we

[3:57:11] Trustee Maude: need to understand the difference between an in-person and an electronic meeting for these

[3:57:16] Trustee Maude: types of situations um and it maybe just needs to be embedded in policy or something because

[3:57:22] Trustee Maude: there was a lot of confusion at a lot of ltcs um when they were when these things were scheduled

[3:57:28] Trustee Maude: back to back in person all

[3:57:33] Trustee Patrick: right any other discussion this is basically um vice chair

[3:57:38] Trustee Patrick: Peterson, you've identified a couple of conflicts.

[3:57:42] Trustee Patrick: Go ahead.

[3:57:45] Voice 13: Yeah, so I note that there's

[3:57:47] Voice 13: the bottom of the report has some recommendations, but I could just try

[3:57:51] Voice 13: on the fly a motion

[3:57:55] Voice 13: that Executive Committee recommend to Trust Council

[3:57:59] Voice 13: that the November 26

[3:58:03] Voice 13: Trust Programs Committee meeting and the

[3:58:07] Voice 13: November 27th Regional Planning Committee meeting be

[3:58:13] Voice 11: rescheduled.

[3:58:22] Trustee Patrick: I'll look to staff. Is that

[3:58:24] Trustee Patrick: the right thing to do? Any issues with that direction?

[3:58:32] Voice 2: No, that's totally appropriate.

[3:58:34] Trustee Patrick: Okay, thank you. Is there a second to the motion? Seconded by Vice Chair Maughan.

[3:58:40] Trustee Patrick: I just want to confirm, Alexandra, you caught that?

[3:58:45] Voice 4: I do. Thank you, Chair. I'll just read it

[3:58:47] Voice 4: back that executive committee recommend to trust council that the november 2026 trust programs

[3:58:54] Voice 4: committee meeting and the november 20 oh sorry november 26 not 2026 uh trust programs committee

[3:59:02] Voice 4: meeting and the november 27 regional planning committee meeting be rescheduled all right thank

[3:59:09] Trustee Patrick: you that's been made and seconded is there any discussion all the vote all those in favor please

[3:59:15] Trustee Patrick: raise your hands that carries all right there's no other questions on this report it'll be a busy

[3:59:23] Trustee Patrick: season there there

[3:59:25] Voice 13: is one other um consideration that i thought we might want to uh look at at the

[3:59:33] Voice 13: very bottom there's a potential recommendation around the election date of the governance

[3:59:40] Voice 13: committee and i i don't know how this committee feels about making a recommendation to trust

[3:59:44] Voice 13: council around that, but I just wanted to raise it.

[4:00:00] Trustee Patrick: see anything i mean i think okay

[4:00:02] Voice 12: it says it it's no i see it's a draft yeah yeah

[4:00:06] Voice 12: i think there

[4:00:07] Trustee Patrick: needs to be some conversations too about you know the their terms of reference and is the election

[4:00:14] Trustee Patrick: the right way of populating that committee yeah

[4:00:22] Voice 13: i i don't i don't disagree um but in the absence

[4:00:26] Voice 13: of that policy change i wonder if this committee is interested in advancing that recommendation

[4:00:33] Voice 13: at this time it's just again it's around the density of meeting dates I mean I'm

[4:00:47] Voice 13: happy to make the motion if you would rather discuss it in that context but I

[4:00:57] Trustee Patrick: go ahead director Marla yeah

[4:01:01] Voice 2: this actually will come up later we'll be

[4:01:06] Voice 2: with the CEO we've been working on a orientation and also the first two

[4:01:13] Voice 2: meetings of trust council on when things happen and I think election is the executive sorry the

[4:01:19] Voice 2: executive committee as well but also the election of the governance committee and I would suggest

[4:01:24] Voice 2: I'm not saying we'll do it right now but staff recommendation would be definitely to wait until

[4:01:28] Voice 2: March so you may not need to do this here but I think definitely sometime before November trust

[4:01:37] Voice 2: council we should have an idea so we can start planning the November and December meetings

[4:01:44] Voice 2: and understand where the governance committee is going to fit into this

[4:01:49] Voice 2: because if the governance committee is not elected until March it can't meet until after

[4:01:54] Voice 2: March obviously but I think what we've heard and I think Theo might comment on this through the

[4:01:59] Voice 2: working group is there is a desire to get to know each other before electing for these kind of

[4:02:05] Voice 2: bodies because they're elected essentially for the entire term. I see the CEO's got his hands up so

[4:02:11] Voice 2: to the chair.

[4:02:12] Trustee Patrick: Thank you CEO. Yeah

[4:02:14] Voice 9: thank you to the chair. Thank you Director Marler.

[4:02:16] Voice 9: I'm hoping that I will have a draft overview of our proposed sort of schedule for orientation

[4:02:24] Voice 9: of new council for June trust council comment and I think that would be a piece that we could

[4:02:31] Voice 9: address within that i do anticipate that within that we will likely recommend deferral of the

[4:02:36] Voice 9: governance committee election um to march but that that's a piece i think director martyrs right

[4:02:41] Voice 9: that's a piece we can address as part of that broader conversation about orientation that i

[4:02:45] Voice 9: hope to bring to to council for the june meeting

[4:02:49] Trustee Patrick: is there any appetite to consider the policy of

[4:02:53] Trustee Patrick: election versus appointments like all the other committees um

[4:02:59] Voice 9: we you'll recall if i may in the

[4:03:01] Voice 9: the operational review one of the recommendations was to bring forward options for the new council

[4:03:08] Voice 9: with relation to its committee structure and so that may be there may be an opportunity within

[4:03:13] Voice 9: that director Marla and I haven't had a chance to start that work yet but I hope to do that at

[4:03:19] Voice 9: some point in the spring we'll work that through reference committee I expect as well so it may be

[4:03:23] Voice 9: a piece that doesn't come until September trust council for for consideration and there won't

[4:03:29] Voice 9: necessarily be recommendations but from from council but just options to advance for consideration of

[4:03:35] Voice 9: the new council and that may be a piece that we could consider with within that thank you

[4:03:40] Trustee Patrick: so no actions needed right now is my understanding of the conversation we just had so

[4:03:46] Trustee Patrick: thank you okay then i'm going to keep on moving we're into the addendum i believe for the next

[4:03:53] Trustee Patrick: item which is 10.2.2.1 the addition of archaeology branch brochure to living in the trust area

[4:03:59] Trustee Patrick: mailing request for decision it's page 17 of the addendum who's presenting this i'm happy to

[4:04:09] Voice 6: present this chair um really

[4:04:11] Voice 6: yeah really it is

[4:04:12] Voice 6: what you just said we're just looking for your

[4:04:13] Voice 6: endorsement to add the attached brochure that's there for your review to the living in the trust

[4:04:18] Voice 6: area mailing um starting with the one that will go out in march um but there is we will undertake

[4:04:24] Voice 6: the printing which can be accommodated within this fiscal year's communications budget and we

[4:04:29] Voice 6: We have weighed the envelope and it will not add to our postage costs.

[4:04:34] Voice 6: And this responds to a request from a number of nations that we help educate landholders in the trust area about the need to protect archaeology.

[4:04:47] Trustee Patrick: Thank you very much. Any questions on this?

[4:04:58] Trustee Patrick: Vice Chair Peterson.

[4:04:59] Trustee Patrick: I

[4:05:03] Voice 13: think it's reasonable to include the information.

[4:05:05] Voice 13: I will note that some of the information here triggers one of my pet peeves with the Heritage Conservation Act and how the archaeological work on private land is done and funded and the appropriateness of this.

[4:05:32] Voice 13: And this is a huge advocacy piece, but boy, does it ever need a lot of work.

[4:05:40] Voice 13: Still, it's reasonable to get the information out, so I won't wax long about how irritating the system is.

[4:05:50] Trustee Patrick: Thank you.

[4:05:53] Trustee Patrick: Vice Chair Elliott?

[4:05:54] Trustee Patrick: it

[4:05:55] Voice 5: well as irritating as the system is i have to say it was due for a long overhaul and update

[4:06:03] Voice 5: with a permitting process that would have made much things much more easier for landholders and

[4:06:08] Voice 5: i'm very disappointed that that's been put on hold but um we're at where we're at i'd be pleased to

[4:06:15] Voice 5: make the motion please proceed that executive committee endorse the addition of the archaeology

[4:06:22] Voice 5: in british columbia a guide for property owners and developers brochure to the living in the trust

[4:06:27] Voice 5: area mailing beginning in march 2026 is

[4:06:33] Trustee Patrick: there a second second by vice chair peterson any discussion

[4:06:36] Trustee Patrick: call the vote follow those in favor please raise your hands that carries okay so where are we back

[4:06:51] Trustee Patrick: Sorry, I'm trying to keep track here of where we are.

[4:06:55] Trustee Patrick: We're nothing in item 11, as I understand it.

[4:06:58] Trustee Patrick: So we're in item 12.

[4:07:00] Trustee Patrick: We have a number of pieces of correspondence here.

[4:07:06] Trustee Patrick: I guess we can go in the order.

[4:07:07] Trustee Patrick: If there's any actions, please identify them.

[4:07:10] Trustee Patrick: We have item 12.1, correspondence regarding

[4:07:15] Trustee Patrick: Bowen Island Tariff, page one, tariff.

[4:07:19] Trustee Patrick: No, it doesn't say Bowen Island Tariff.

[4:07:20] Trustee Patrick: uh 537 just received for information um we have item 12.2 correspondence from w quinn paid 538

[4:07:39] Trustee Patrick: uh oh sorry alexandra yes

[4:07:46] Voice 4: sorry cherry just wanted to raise that there are a few pieces

[4:07:49] Voice 4: of correspondence oh that's

[4:07:50] Trustee Patrick: my trust counsel yeah

[4:07:52] Voice 4: for consideration so okay um yeah just

[4:07:55] Voice 4: wanted to highlight that thank you yes

[4:07:58] Trustee Patrick: sorry the first one are we okay with um forwarding that to

[4:08:02] Trustee Patrick: trust council through general consent okay second item then is the w quinn also asking to be

[4:08:11] Trustee Patrick: forwarded to trust council is that okay through general consent excellent and here's the piece of

[4:08:19] Trustee Patrick: correspondence you wanted to see for earlier by sir peterson this is item 12.3 is the correspondence

[4:08:25] Trustee Patrick: correspondence from MP May

[4:08:27] Trustee Patrick: on the request for the Southern Gulf Island forums

[4:08:29] Trustee Patrick: on page 541 through general consent

[4:08:34] Trustee Patrick: can we forward this to trust counsel?

[4:08:36] Trustee Patrick: Thank you.

[4:08:39] Trustee Patrick: The rest of the next item 12.4, 5, 6 and 7

[4:08:45] Trustee Patrick: were in relationship to bylaw 129

[4:08:47] Trustee Patrick: that we considered earlier.

[4:08:49] Trustee Patrick: So we'll receive those for information.

[4:08:50] Trustee Patrick: um we have some additional pieces of correspondence in the addendum we have um item 12.8

[4:09:05] Trustee Patrick: and this is uh sorry i'm just trying to get to the right page um this is a can through your

[4:09:15] Trustee Patrick: general consent can we forward item 12.8 to trust council item 12.9 was by the

[4:09:27] Trustee Patrick: in reference to bylaw 129 which we considered earlier we'll receive that information

[4:09:34] Trustee Patrick: okay well that brings us on to item 13 oh we're getting very close to the end of this agenda uh

[4:09:42] Trustee Patrick: alexandra just

[4:09:45] Voice 4: wanted to highlight here there was one more piece of correspondence in the addendum

[4:09:49] Voice 4: but it uh was relating to bylaw 129 too um thank

[4:09:53] Trustee Patrick: you yes correct sorry that's second page hid

[4:09:58] Trustee Patrick: so yes that's also 12.10 was to receive for information as well thank

[4:10:03] Voice 4: you okay

[4:10:06] Trustee Patrick: now we're

[4:10:08] Trustee Patrick: on to item 13 which is the work program on page 569 are there any changes to the work program

[4:10:23] Trustee Patrick: uh i'm sorry alexandra oh

[4:10:37] Voice 4: no sorry i just forgot to lower

[4:10:39] Trustee Patrick: your hand okay that's all right

[4:10:41] Trustee Patrick: If there are no changes, we would forward this to Trust Council through general consent.

[4:10:48] Trustee Patrick: I'm not seeing any, so that's good.

[4:10:56] Trustee Patrick: So that brings us up to our next meeting is going to be March 10th in Duncan.

[4:11:09] Trustee Patrick: And prior to Trust Council, 10 a.m. in the morning.

[4:11:12] Trustee Patrick: and the next item we would be doing is going into a closed meeting so go ahead vice chair peterson

[4:11:26] Trustee Patrick: name

[4:11:31] Voice 13: be closed to the public section subject to sections 91 a and g of the community charter

[4:11:38] Voice 13: in order to consider matters related to personal information about an identifiable individual who

[4:11:44] Voice 13: holds or is being considered for a position as an officer employee or agent of the island's trust

[4:11:49] Voice 13: or another position appointed by the Islands Trust and litigation or potential litigation affecting the Islands Trust and let staff attend the meeting.

[4:11:58] Trustee Patrick: Is there a second? Seconded by Vice Chair Elliott. Any discussion? Call the vote. All those in favor? That carries and we'll allow staff to secure the room. Thank you, everyone.

_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 1 of 14 
          Executive Committee 
Minutes of a Regular Meeting 
 
 
Date:  
Location:  
Wednesday, February 25, 2026 
Electronic Meeting, and a physical location to view the livestream of 
the meeting:   
Islands Trust Victoria Office 
#200 - 1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Laura Patrick, Chair, Salt Spring Island Local Trust Area 
Tobi Elliott, Vice-Chair, Gabriola Island Local Trust Area 
 
 David Maude, Vice-Chair, Mayne Island Local Trust Area  
 Timothy Peterson, Vice-Chair, Lasqueti Island Local Trust Area  
   
Staff Present: Rueben Bronee, Chief Administrative Officer 
David Marlor, Director, Legislative and Information Services 
 
 Clare Frater, Director, Trust Area Services  
 Julia Mobbs, Director, Financial and Employee Services  
 Stefan Cermak, Director, Planning Services  
 Warren Dingman, Manager of Bylaw Compliance and Enforcement  
 Kim Stockdill, Acting Regional Planning Manager (Southern Office)  
 Jason Youmans, Senior Policy Advisor  
 Alexandra Trifonidis, Executive Coordinator  
   
Members of the public      Three members of the public were present electronically. 
present: 
1. CALL TO ORDER 
The meeting was called to order at 9:16 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Patrick acknowledged the statement issued by Cowichan Valley leaders addressing 
the recent increase in Indigenous racism incidents in the region. The Chair then read the 
cultural safety statement read at the start of local trust committee meetings.  
Vice-Chair Maude acknowledged Pink Shirt Day. 
3. APPROVAL OF AGENDA 
3.1 Introduction of New Items 
The following additions to the agenda were presented for consideration: 
• Full contents of the agenda addendum 
3.2 Approval of Agenda 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 2 of 14 
By general consent the agenda and addendum were approved as 
presented. 
Trustees and staff were introduced.  
3.2.1 Agenda Context Notes 
For information.  
4. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
Chair Patrick reported that at their February 4th in-camera meeting the Executive 
Committee adopted the January 14, 2026, in-camera meeting minutes.  
5. ADOPTION OF MINUTES/RESOLUTIONS WITHOUT MEETING 
5.1 Draft Executive Committee Meeting Minutes of February 4, 2026 
It was noted that the meeting minutes of February 4
th
 did not make it on the agenda 
as a late item. 
5.2 EC-RWM-2026-01 AVICC Proposed Reso Remote Ports 
Received for information.  
6. FOLLOW UP ACTION LIST AND UPDATES 
6.1 Follow Up Action List/Director/CAO Updates 
The Committee reviewed the follow up action list, and Directors provided their area 
reports. 
6.2 Local Trust Committee Chair Updates and Reports on Local Advocacy Topics 
Local Trust Committee Chairs provided updates on recently attended and upcoming 
local trust committee meetings, as well as current local advocacy topics.  
6.3 Islands Trust Conservancy Liaison Update 
  The Islands Trust Conservancy liaison provided an update. 
7. PUBLIC COMMENT PERIOD 
The Chair opened the public comment period, noting the following: 
• Speakers are asked to not read their submissions but instead speak to them. 
• Speakers are to keep their comments to 3 minutes. 
• The Executive Committee’s consideration is the Trust Policy Statement. 
• Requested that all comments be kept respectful. 
A South Pender Island resident spoke to: significant changes seen to the natural 
environment and rural community character; South Pender Island’s annual rainfall and 
limited ground water; the Coastal Zone and the impacts of climate change on it; current 
average house size on South Pender; the growing population; and pressures for 
development, including the impacts.  

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 3 of 14 
A South Pender Island resident spoke to: South Pender Island OCP 2.2.4; South Pender 
Island Bylaw 122; historical South Pender Island Local Trust Committee information; and 
referenced correspondence from writer D Greer signed by former South Pender Island 
trustees.  
8. BYLAWS FOR APPROVAL CONSIDERATION 
The Chair noted that the First Nation referral section in the staff reports references deferring 
to the Nation with the strongest interest in the area; however, the report shows few 
responses had been received. The Chair inquired about the referral process. 
Staff clarified the referral process. 
A question was raised regarding the change in formatting of the First Nation referral logs and 
the differences in formatting between Islands Trust offices. 
The Committee discussed the First Nation referral process and associated concerns.  
Staff provided historical information on how the changes have been incorporated and 
notified the Committee staff are working towards improving the process, including the 
tracking sheet. 
Discussion ensued. 
8.1 Denman Island Local Trust Committee - Bylaws 250, 254 and 255 - Request for 
Decision   
The Director of Planning Services acknowledged the work done by staff to get all the 
bylaws on the agenda and informed the Committee that all the bylaws on the 
agenda staff confirmed are not contrary or at variance to the Islands Trust Policy 
Statement.  
The Director spoke to the information in the Request for Decision. 
EC-2026-016 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Denman Island Local 
Trust Committee Bylaw No. 250, cited as “Denman Island Land Use Bylaw, 
2008, Amendment No. 2, 2024” in accordance with Section 27 of the Islands 
Trust Act. 
CARRIED 
EC-2026-017 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Denman Island Local 
Trust Committee Bylaw No. 254, cited as “Denman Island Housing 
Agreement Bylaw No. 254, 2025” in accordance with Section 27 of the 
Islands Trust Act. 
CARRIED 
EC-2026-018 
It was MOVED and SECONDED, 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 4 of 14 
that the Islands Trust Executive Committee approve Denman Island Local 
Trust Committee Bylaw No. 255, cited as “Denman Island Official 
Community Plan, 2008, Amendment No. 2, 2025” in accordance with 
Section 27 of the Islands Trust Act. 
CARRIED 
8.2 Denman Island Local Trust Committee - Bylaws 256 and 257 - Request for 
Decision  
A question was raised regarding consistency in staff reports, specifically the 
Alternative Recommendation section. Staff advised that efforts would be made to 
ensure greater consistency going forward. 
 
EC-2026-019 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Denman Island Local 
Trust Committee Bylaw No. 256, cited as “Denman Island Official 
Community Plan, 2008, Amendment No. 3, 2025” in accordance with 
Section 27 of the Islands Trust Act. 
           CARRIED  
EC-2026-020 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Denman Island Local 
Trust Committee Bylaw No. 257, cited as “Denman Island Land Use Bylaw, 
2008, Amendment No. 2, 2025”in accordance with Section 27 of the Islands 
Trust Act. 
CARRIED 
8.3 Galiano Island Local Trust Committee - Bylaws 292 and 293 - Request for 
Decision 
The Director of Planning Services spoke to the information in the Request for 
Decision.  
EC-2026-021 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Galiano Island Local 
Trust Committee Bylaw No. 292, cited as “Galiano Island Official 
Community Plan Bylaw No. 108, 1995, Amendment No. 1, 2024” in 
accordance with Section 27 of the Islands Trust Act. 
CARRIED 
EC-2026-022 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Galiano Island Local 
Trust Committee Bylaw No. 293, cited as “Galiano Island Land Use Bylaw 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 5 of 14 
No. 127, 1999, Amendment No. 1, 2024” in accordance with Section 27 of 
the Islands Trust Act. 
CARRIED 
8.4 Galiano Island Local Trust Committee - Bylaws 294 and 295 - Request for 
Decision  
At the time the motion was read aloud, the Chair corrected the bylaw number to 
Bylaw No. 292 instead of Bylaw No. 294. Staff then requested confirmation of the 
correct bylaw number when restating the motion, and confirmed that the correct 
bylaw number was Bylaw No. 294. 
 
EC-2026-023 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Galiano Island Local 
Trust Committee Bylaw No. 294, cited as “Galiano Island Official 
Community Plan Bylaw No. 108, 1995, Amendment No. 2, 2024” in 
accordance with Section 27 of the Islands Trust Act. 
CARRIED 
EC-2026-024 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Galiano Island Local 
Trust Committee Bylaw No. 295, cited as “Galiano Island Land Use Bylaw 
No. 127, 1999, Amendment No. 2, 2024” in accordance with Section 27 of 
the Islands Trust Act. 
CARRIED 
8.5 Mayne Islands Local Trust Committee - Bylaws 196 and 197 - Request for 
Decision  
The Director of Planning Services informed the Committee this Bylaw completes 
phase two of the Housing Action Plan project, and acknowledged the work done by 
staff and the Mayne Island Local Trust Committee. 
The Director of Planning Services spoke to the information in the Request for 
Decision.  
Trustees expressed their appreciation for the process and work done by all involved. 
EC-2026-025 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Mayne Island Local 
Trust Committee Bylaw No. 196, cited as “Mayne Island Official Community 
Plan Bylaw No. 144, 2007, Amendment No. 1, 2025” in accordance with 
Section 27 of the Islands Trust Act. 
CARRIED 
EC-2026-026 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 6 of 14 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Mayne Island Local 
Trust Committee Bylaw No. 197, cited as “Mayne Island Land Use Bylaw No. 
146, 2008, Amendment No. 1, 2025” in accordance with Section 27 of the 
Islands Trust Act. 
CARRIED 
The Committee recessed for break at 10:39 a.m. and reconvened at 10:50 a.m. 
8.6 Saturna Island Local Trust Committee Bylaw No. 143 - Request for Decision 
The Director of Planning Services spoke to the information in the Request for 
Decision.   
It was noted Tsawout First Nation did not provide comment.   
EC-2026-027 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Saturna Island Local 
Trust Committee Bylaw No. 143, cited as “Saturna Island Land Use Bylaw 
No. 119, 2018, Amendment No. 1, 2024” in accordance with Section 27 of 
the Islands Trust Act. 
CARRIED 
8.7 South Pender Island Local Trust Committee - Bylaw 129 - Request for Decision 
The Southern Office Acting Regional Planning Manager presented the Request for 
Decision and provided background information.  
An error was noted on page 338 of the staff report. The last bullet was corrected to 
read: “...increases the maximum floor area regulations for new dwellings, and 
includes a single table to regulate maximum floor area.” 
Staff recommended approval of Bylaw No. 129. 
Trustees asked questions, and staff provided answers regarding the content of the 
staff report. Trustees raised concerns regarding the coastline setback and title 
rights.   
Staff corrected information on page 346 and 347, noting the response listed as from 
Laurie Whitehead at the W̱SÁNEĆ Leadership Council actually came from 
Hereditary Chief Eric Pelkey. Staff also provided information on the process for local 
trust committee projects.  
Trustees shared background information on the previous process for Bylaw No. 122.  
EC-2026-028 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve South Pender Island 
Local Trust Committee Bylaw No. 129, cited as South Pender Land Use 
Bylaw No. 114, 2016, Amendment No. 1, 2025” in accordance with Section 
27 of the Islands Trust Act. 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 7 of 14 
A comment was made that this bylaw shows no signs of being contrary to or at 
variance with the Islands Trust Policy Statement.  
CARRIED 
8.8 South Pender Island Local Trust Committee - Proposed Bylaw No. 130 - Repeal 
of Meeting Procedures Bylaw - Request for Decision  
EC-2026-029 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve South Pender Island 
Local Trust Committee Bylaw No. 130, cited as "South Pender Island Local 
Trust Committee Meeting Procedures Repeal Bylaw No. 130, 2025" in 
accordance with Section 27 of the Islands Trust Act. 
CARRIED 
9. TRUST COUNCIL MEETING PREPARATION 
The Committee reviewed all items under item 9 for consideration of forwarding to the March 
Trust Council meeting agenda.  
9.1 Executive 
9.1.1 Chief Administrative Officer Quarterly Report 
A question was raised regarding where information from meetings with 
Ministry staff are reported. Staff advised that information would be included 
in relevant areas, depending on which staff participated in the meetings. 
A question was also raised regarding the Election Preparations section of the 
report, specifically the process for bylaws during the period between the 
election and the swearing-in of the new council. Staff confirmed that, 
legally, bylaws could be adopted up to the date of the swearing-in, but noted 
that timing considerations would need to be taken into account. Staff further 
advised that they had a meeting scheduled with Ministry staff and would be 
bringing election-related questions forward at that meeting. 
By general consent item 9.1.1 was forwarded to Trust Council. 
  9.1.2     Draft June agenda 
Staff informed the Committee that a venue had not yet been confirmed for 
the June Trust Council meeting. Staff noted that recommendations made at 
the February Committee of the Whole meeting could result in both 
remaining Trust Council meetings being held electronically.  
Staff further advised that, depending on the outcome of the budget 
discussions at the March meeting, if one of the two meetings were to be held 
in person, they would recommend that the September meeting be held in 
person. 
By general consent item 9.1.2 was forwarded to Trust Council. 
9.2 Planning Services 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 8 of 14 
9.2.1 Director of Planning Services Quarterly Report 
Two questions were raised regarding the Regional Planning Committee’s 
work on minor project criteria and the recent presentation received by the 
Committee. Staff confirmed that work was not ready for the current Trust 
Council meeting and would be brought forward to the June meeting. 
By general consent item 9.2.1 was forwarded to Trust Council. 
9.2.2 Bylaw Compliance and Enforcement Statistical Reports – Briefing 
By general consent item 9.2.2 was forwarded to Trust Council. 
9.2.3 Species at Risk Presentations and Discussion - Session Outline 
By general consent item 9.2.3 was forwarded to Trust Council. 
9.3 Financial and Employee Services 
9.3.1 Director of Financial and Employee Services Quarterly Report 
By general consent item 9.3.1 was forwarded to Trust Council. 
9.3.2 Enhancing Mental Health Benefits for Trustees - Request for Decision 
9.3.2.1 Enhancing Mental Health Benefits for Trustees - Request for 
Decision 
The Director of Financial and Employee Services spoke to the 
Request for Decision, noting that at the previous meeting the 
Committee had directed that the document be forwarded to the 
March Trust Council meeting. The Director advised that new 
information had since arisen, and the item was therefore brought 
back to the Committee for review. 
By general consent item 9.3.2.1 was forwarded to Trust 
Council. 
9.4 Trust Area Services 
9.4.1 Director of Trust Area Services Quarterly Report 
It was noted fallow deer was misspelled on page 393. 
By general consent item 9.4.1 was forwarded to Trust Council, as 
amended. 
9.4.2 Islands Trust Conservancy Quarterly Report 
By general consent item 9.4.2 was forwarded to Trust Council. 
9.4.3 Project Update - Policy Statement Amendment Project (PSAP) – Briefing 
Trustees asked questions regarding the information within the report and 
staff provided answers.  
By general consent item 9.4.3 was forwarded to Trust Council. 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 9 of 14 
The Chair requested an in-camera session. 
  9.4.4 CLOSED MEETING 
EC-2026-030 
It was MOVED and SECONDED, 
that the meeting be closed to the public subject to Sections 
90(2)(b)(iii) the consideration of information received and held in 
confidence relating to negotiations between the Islands Trust and a 
first nation or a prescribed Indigenous identity, or between a first 
nation or a prescribed Indigenous identity and a third party; and that 
staff attend the meeting. 
  CARRIED 
The meeting was closed to the public at 11:45 a.m. and reopened at 12:08 p.m. 
The Committee broke for recess at 12:09 p.m. and reconvened at 12:41 p.m. 
9.4.5 Indigenous Relations Action Plan 2026-2028 - Request for Decision  
A question was raised regarding the costs associated with fulfilling the 
Indigenous Relations Action Plan. Discussion ensued. 
EC-2026-031 
It was MOVED and SECONDED, 
that Executive Committee request staff to prepare a high-level, 
order-of-magnitude cost estimate for co-developing protocol 
agreements and for conducting meaningful engagement with all the 
First Nations with rights and territorial interests in the Trust Area for 
the significant projects (e.g., Trust Policy Statement and LTC 
OCP/LUB update projects), to clarify the fiscal implications and to 
support discussions with senior government regarding funding 
mechanisms necessary for implementation. 
The Committee spoke to different types of provincial support: grants; 
funding; and secondment. 
CARRIED 
A request was made to clarify the language in the second to last section of 
the table on page 435 to read “assess possible impacts of rescinding.” 
By general consent item 9.4.5 was forwarded to Trust Council, as 
amended. 
9.4.6 Budget Process Policy Amendment - Request for Decision 
EC-2026-032 
It was MOVED and SECONDED, 
that Executive Committee request staff to draft amendments to the 
draft Budget Process policy (6.3.1) to include development of 
communications materials annually on proposed budgets by 

 
_____________________________________________________________________________________________________ 
Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 10 of 14 
December 31
st
, with speaking notes for trustees and a dedicated 
page on the website. 
CARRIED 
By general consent item 9.4.6 was forwarded to Trust Council, as 
amended. 
9.4.7 Pre-Budget Public Engagement - Request for Decision 
By general consent item 9.4.7 was forwarded to Trust Council. 
9.4.8 Natural Area Protection Tax Exemption Program (NAPTEP) – Hypothetical Tax 
Shift Analysis – Request for Decision 
A question was raised regarding excluding Bowen Island Municipality. Staff 
mentioned that any Trust Council decision to approve a NAPTEP covenant 
on Bowen Island is discretionary and would be considered after consulting 
with Bowen Island Municipal Council per existing agreements. Staff further 
explained that to exempt Bowen Island completely would require a change 
to the Provincial regulation.  
By general consent item 9.4.8 was forwarded to Trust Council. 
9.4.9 Secretariat Services to Coordination Groups in the Trust Area - Request for 
Decision 
    By general consent item 9.4.9 was forwarded to Trust Council. 
9.5 Legislative and Information Services 
9.5.1 Director of Legislative and Information Services Quarterly Report 
By general consent item 9.5.1 was forwarded to Trust Council. 
9.5.2 Legislative Monitoring Report  
It was noted that Royal Assent was misspelled in the report.  
By general consent item 9.5.2 was forwarded to Trust Council, as 
amended. 
9.5.3 Trust Council Public Notification Bylaw - Request for Decision 
By general consent item 9.5.3 was forwarded to Trust Council. 
9.6 March Trust Council Delegation Applications 
9.6.1 Bryan Young - Transition Salt Spring Society  
9.6.1.1 Delegation Written Presentation Material 
By general consent item 9.6.1.1 was forwarded to Trust 
Council. 
9.7 Draft March Trust Council Agenda 

 
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Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 11 of 14 
The Committee reviewed the draft March Trust Council Agenda and the following 
comments were received:  
• Odd formatting on page 38 
• On page 175 the word “accepted” is misspelled a few times 
• On page 178 inconsistency with the general Bowen Island Municipality tax 
levy 
• On page 177 the word “levy” is misspelled  
By general consent item 9.7 was forwarded to Trust Council. 
9.8 Draft March Trust Council 3-day Schedule 
The Committee reviewed the draft March Trust Council 3-day Schedule.  
  Discussion items included: 
• The timing of items on the agenda 
• Holding a roundtable discussion for the Trustee Remuneration Policy item 
• Extending invitations to Tuesday evening’s dinner to: 
o The Mayor of Duncan  
o The local Member of Parliament  
o The local Regional District Director 
A question was raised regarding whether to join the statement on racism. Staff 
offered to consult with the Islands Trust Senior Indigenous Relations Advisor for 
advice. 
By general consent item 9.8 was forwarded to Trust Council, as amended. 
10. EXECUTIVE COMMITTEE PROJECTS 
10.1 Trust Council Initiated 
10.1.1 Executive - None 
10.1.1.1 Trust Council Continuous Learning Update - Request for 
Decision 
The Chief Administrative Officer spoke to the information in 
the Request for Decision.  
EC-2026-033 
It was MOVED and SECONDED, 
that Executive Committee approve deferral of the 
Continuous Learning Plan items on public engagement best 
practices and structured decision-making for consideration 
of Trust Council in the next council term. 
     CARRIED 
10.1.2 Trust Area Services - None 
10.1.3 Planning Services - None 
10.1.4 Financial and Employee Services - None 

 
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Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 12 of 14 
10.1.5 Legislative and Information Services - None 
10.1.5.1 Local Trust Committee Meetings Scheduled for November 
2026 – Briefing 
Vice-Chair Maude spoke to the briefing, noting that the 
intention of the content in the brief differed from the original 
intent. The original request was for information regarding why 
the meetings were scheduled to be held in person rather 
than electronically, rather than addressing the scheduling 
aspect. 
     Staff clarified the intent of the briefing. 
     Discussion ensued.  
It was noted there is a conflict with the Trust Programs 
Committee meeting and the Regional Planning Committee 
meeting and scheduled local trust committee meetings.  
Discussion ensued on clarifying the process for next time.  
EC-2026-034 
It was MOVED and SECONDED, 
that Executive Committee recommend to Trust 
Council that the November 26 Trust Programs 
Committee meeting and the November 27 Regional 
Planning Committee meeting be rescheduled. 
CARRIED 
Discussion took place on the first recommendation in the 
briefing.  
10.2 Executive Committee Initiated 
10.2.1 Executive - None 
10.2.2 Trust Area Services 
10.2.2.1 Addition of Archaeology Branch Brochure to Living in the 
Trust Area Mailing - Request for Decision  
The Director of Trust Area Services spoke to the Request for 
Decision.  
EC-2026-035 
It was MOVED and SECONDED, 
that Executive Committee endorse the addition of the 
Archaeology in British Columbia: A Guide for Property 
Owners and Developers brochure to the Living in the 
Trust Area Mailing to beginning in March 2026.  
           CARRIED 
10.2.3 Planning Services - None 

 
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Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 13 of 14 
10.2.4 Financial and Employee Services - None 
10.2.5 Legislative and Information Services - None 
11. NEW BUSINESS - None 
12. CORRESPONDENCE (for information unless raised for action) 
12.1 2026-02-09 B Granger - Proposed Increase in Bowen Island Tariff Islands Trust 
Budget 2026 
   By general consent item 12.1 was forwarded to Trust Council. 
12.2 2026-02-09 W Quinn - Islands Trust - A Perspective 
   By general consent item 12.2 was forwarded to Trust Council. 
12.3 2026-02-13 MP Elizabeth May - Financial Support for Southern Gulf Islands 
Forum 
By general consent item 12.3 was forwarded to Trust Council. 
12.4 2026-02-16 S Wright - South Pender Proposed Bylaw 129 
  Received for information.  
12.5 2025-08-29 & 2026-02-18 D Greer - Request for Review of South Pender Bylaw 
129 
Received for information. 
12.6 2026-02-18 P Petrie - South Pender Bylaw 129 
  Received for information. 
12.7 2026-02-20 P Petrie - Submission to EC re FN Consultation 
Received for information. 
12.8 2026-02-23 S Yates - BC Ferries Electric Vehicle Transport Policy 
By general consent item 12.8 was forwarded to Trust Council. 
12.9 2026-02-24 D Louis - Opposition to Bylaw 129 
Received for information. 
12.10 2026-02-24 P Petrie - Bylaw 129 - Submission to Exec. Ctte. 
Received for information. 
13. WORK PROGRAM 
13.1 Review and amendment of current work program 
   By general consent item 13.1 was forwarded to Trust Council. 
14. NEXT MEETING 

 
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Executive Committee 
Minutes of a Regular Meeting 
February 25, 2026     ADOPTED                           Page 14 of 14 
The next Executive Committee meeting will take place in-person at the Khowutzun Heritage 
Centre in Duncan, Tuesday, March 10, 2026, at 10:00 a.m. 
15. CLOSED MEETING 
EC-2026-036 
It was MOVED and SECONDED, 
that the meeting be closed to the public subject to Sections 90(1)(a) and (g) of the 
Community Charter in order to consider matters related to personal information 
about an identifiable individual who holds or is being considered for a position as an 
officer, employee or agent of the Islands Trust or another position appointed by the 
Islands Trust; litigation or potential litigation affecting the Islands Trust; and that 
staff attend the meeting. 
CARRIED 
The meeting was closed to the public at 1:53 p.m. and reopened at 2:42 p.m. 
16. ADJOURNMENT 
By general consent the meeting adjourned at 2:43 p.m. 
 
 
 
_________________________ 
Laura Patrick, Chair 
 
CERTIFIED CORRECT: 
 
_________________________ 
Alexandra Trifonidis, Executive Coordinator and Recorder