Gambier Island Local Trust Committee regular meeting, March 24, 2026

[0:00:09] Trustee Patrick: except I, did you see her there, Lisa? I do not. No. So she's got the wrong link.

[0:00:17] Trustee Patrick: Can you send her a new link? I will. Just pardon everyone. We'll just start in a moment.

[0:00:46] Trustee Patrick: We're just trying to get trustee Stanford connected to the meeting. Oh, there's trustee

[0:01:03] Trustee Patrick: Stanford. She is there. Lisa, do you see her? Oh no, she is panelists. Sorry. Let's see.

[0:01:13] Trustee Patrick: or no attendees no she is in the attendees now there she is good morning Kate Louise here

[0:01:33] Trustee Patrick: hi

[0:01:34] Trustee Stamford: everybody sorry about that I don't know what happened

[0:01:36] Trustee Patrick: that's all right those things happen

[0:01:39] Trustee Patrick: you might want to change your your name on it says your uh okay yeah I'll do that director

[0:01:44] Trustee Patrick: which you are all right um if we're all set uh trustees we can start the meeting

[0:01:50] Trustee Patrick: Super. So, good morning. I'd like to call this regular meeting of the Gambier-Keats Local Trust

[0:01:57] Trustee Patrick: Committee to order. We are live streaming and recording the meeting. The recording will be

[0:02:02] Trustee Patrick: available in the coming days. I begin by acknowledging with respect and humility that

[0:02:07] Trustee Patrick: the lands and waters of the Gambier-Keats Local Trust Area have been home to Indigenous people

[0:02:12] Trustee Patrick: since time immemorial. Their deep connection to these islands continues to this day.

[0:02:17] Trustee Patrick: we honor their enduring presence constitutional rights and responsibilities. I'd like to make

[0:02:25] Trustee Patrick: some introduction. I'm Laura Patrick. I'm elected on Salt Spring. I'm the appointed chair for this

[0:02:30] Trustee Patrick: local trust committee. I'm joined today by trustee Joe Bernardo and trustee Kate Louise

[0:02:35] Trustee Patrick: Stanford. Together we make up your local trust committee. We have a number of staff that are

[0:02:40] Trustee Patrick: with us today. Here she is. Hello Kate Louise. We can see you now. So the staff joining us today,

[0:02:47] Trustee Patrick: we have planners Sonia Zupanets, Marlis McArger, and Margo Tamidis. And in the background we have

[0:02:58] Trustee Patrick: Lisa Millard is helping us manage the meeting and take the minutes. We may have RPM Renee

[0:03:04] Trustee Patrick: Jamrat come in from time to time and I see our Indigenous Relations Advisor Joe Elliott

[0:03:10] Trustee Patrick: joining us today. So welcome and thanks to the staff for being here today to help us.

[0:03:16] Trustee Patrick: this meeting is an official forum for your local trust committee to make decisions about land use

[0:03:20] Trustee Patrick: planning matters and discuss relevant business this is also a place of employment our staff

[0:03:25] Trustee Patrick: have the right to a safe and respectful workplace there will be times on the agenda where people can

[0:03:30] Trustee Patrick: speak and i'll talk more about this in a moment but first uh trustees we have an agenda for us

[0:03:36] Trustee Patrick: are there any additions or changes to the agenda uh trust uh trustee stanford um

[0:03:45] Trustee Stamford: i just want to

[0:03:46] Trustee Stamford: to make sure we um add any um last minute action or recommendations from the advisory planning

[0:03:54] Trustee Stamford: commission meeting that happened yesterday okay

[0:04:00] Trustee Patrick: um is this in relation to the ocp project or

[0:04:03] Trustee Patrick: yes yeah can so without a report have you said look to staff we could make reference to that

[0:04:10] Trustee Patrick: during the that item on the agenda i

[0:04:12] Trustee Stamford: i hope so there's some recommendations that they asked

[0:04:15] Trustee Stamford: be forwarded to us um for this meeting so okay hopefully it'll come under prepared yeah through

[0:04:23] Voice 3: the chair staff are prepared to present those to the local trust committee today okay super thank

[0:04:28] Trustee Patrick: you so much

[0:04:29] Voice 3: of the agenda sonia

[0:04:31] Trustee Patrick: just to know your microphone you sound like you're in the

[0:04:33] Trustee Patrick: very back of a room i

[0:04:36] Voice 3: apologize i'll see what i can do

[0:04:37] Trustee Patrick: thank you so much we could hear you but

[0:04:40] Trustee Patrick: but it was very muffled.

[0:04:42] Trustee Patrick: Thank you.

[0:04:43] Voice 3: All right,

[0:04:43] Trustee Patrick: so thank you very much.

[0:04:44] Trustee Patrick: Any other changes to discussions about the agenda?

[0:04:50] Trustee Patrick: If not, can we approve the agenda

[0:04:53] Trustee Patrick: as presented through general consent?

[0:04:56] Trustee Patrick: Thank you.

[0:04:57] Trustee Patrick: So we're gonna start off with the reports from the trustees

[0:05:00] Trustee Patrick: and I'll see who wants to go first.

[0:05:05] Voice 9: I'm happy to proceed first.

[0:05:07] Trustee Patrick: Go ahead.

[0:05:09] Voice 9: In terms of reporting of relevant developments

[0:05:12] Voice 9: for the local trust area,

[0:05:17] Voice 9: specifically Islands Trust related

[0:05:19] Voice 9: that is narrowly concerned with the local trust area.

[0:05:22] Voice 9: But I can report on a couple of weeks ago,

[0:05:27] Voice 9: the trust council met.

[0:05:29] Voice 9: We had one of our quarterly meetings

[0:05:30] Voice 9: and a couple of important things happened there.

[0:05:33] Voice 9: One was we voted to,

[0:05:39] Voice 9: well, voted a budget in place

[0:05:42] Voice 9: and it is to adapt to the challenges that have arisen this year,

[0:05:48] Voice 9: one of which is there's a, in part, provincially mandated pay increase

[0:05:54] Voice 9: and there's also an extraordinary expenditure this year of $300,000-some

[0:06:01] Voice 9: because that has to be funding to fund the upcoming election.

[0:06:07] Voice 9: So as a result of that, we're facing a fairly high tax increase

[0:06:13] Voice 9: somewhere in the 9% range. No trustees were happy about that. But it is, you know, we had a pretty

[0:06:22] Voice 9: robust debate about it. And it's essentially where we're at in order to keep the lights on.

[0:06:29] Voice 9: And we are going to have to address our processes going forward in the future,

[0:06:37] Voice 9: so that we can get greater grasp and control over spending issues. But I just want to assure

[0:06:42] Voice 9: sure anybody who's listening that a lot of work went into this and it's a pretty good faith effort

[0:06:48] Voice 9: and the tax increases voted with regret. The second issue is, and this is an issue that's

[0:06:57] Voice 9: been carrying on from last term, last term staff had started moving the process forward to have

[0:07:05] Voice 9: the remuneration of trustees re-examined. I think as of this year, it's been something like 15 years

[0:07:12] Voice 9: or so that the pay scale hasn't been looked at um on the governance committee uh our recommendation

[0:07:19] Voice 9: was that uh an independent consultant be hired because obviously there's an inherent conflict

[0:07:24] Voice 9: of interest issue here when you've got trustees considering what they should be paid for their

[0:07:29] Voice 9: work um so we uh one of the options available to us and i believe the uh follows within the

[0:07:39] Voice 9: recommendations of the um the union of british columbian municipalities is to is is to get

[0:07:45] Voice 9: independent advice to do this which is what we did we hired an independent consultant

[0:07:49] Voice 9: uh and then that person came up with some recommendations that was debated at the trust

[0:07:55] Voice 9: council meeting and those recommendations were adopted again there was a pretty robust

[0:08:00] Voice 9: uh discussion and uh it is going to result in not this term but for whoever is elected next term

[0:08:07] Voice 9: and we're not still sure about the staging of it but there will be a pay increase

[0:08:12] Voice 9: but a pay increase in the structure of it to account for 15 years of frankly no attention to it

[0:08:20] Voice 9: uh the increase um relative to what has been compensated now

[0:08:27] Voice 9: uh is relative to that it's significant but relevant to what parallel types of work do it's

[0:08:34] Voice 9: Not particularly the general measure was to assess trustees work being an equivalent to 60% of what an electoral area director in a regional district would be.

[0:08:46] Voice 9: The work is different, but the consultant considered that 60% using that as the, you know, 60% of the mean compensation for electoral area representatives would be fair and appropriate.

[0:09:01] Voice 9: So that's what we voted on.

[0:09:03] Voice 9: Sorry for to go along so long at length about this, but I think these are things the public needs to have brought to the surface because they're important.

[0:09:11] Voice 9: Thank you.

[0:09:14] Trustee Patrick: All right. Thank you. Go ahead, Trustee Stanford.

[0:09:23] Trustee Patrick: You're muted.

[0:09:25] Trustee Patrick: Sorry,

[0:09:26] Trustee Stamford: I seem to be having trouble with my buttons today.

[0:09:30] Trustee Stamford: um just for um efficiency of time i'm just going to put everything together as part of my

[0:09:37] Trustee Stamford: um area f directors report if that's okay um because there isn't anything specific just to

[0:09:46] Trustee Stamford: the gambier local trust committee it's um sort of combination of things um just to focus on what's

[0:09:54] Trustee Stamford: been happening on gambier island recently um the and and keats actually is the city west has

[0:10:03] Trustee Stamford: finally come in and started laying the cables for um fiber optic this is part of a program that came

[0:10:11] Trustee Stamford: in four years ago from the federal government to pay for high-speed internet to come to the islands

[0:10:19] Trustee Stamford: and remote areas, and it's door-to-door, or it's to the door.

[0:10:23] Trustee Stamford: So finally, that's coming to fruition.

[0:10:26] Trustee Stamford: We expect to see the underground cable to the poles is being laid.

[0:10:33] Trustee Stamford: We expect to see cabling pole-to-pole within the next few weeks.

[0:10:38] Trustee Stamford: And anyone that's on the hydro lines that has electrification through hydropoles is eligible to sign up for the City West service.

[0:10:55] Trustee Stamford: And so I encourage people to do that.

[0:10:58] Trustee Stamford: And unfortunately, right now, this doesn't include anybody that's not on hydro.

[0:11:05] Trustee Stamford: so any questions about i'll send out some more contact information about that

[0:11:09] Trustee Stamford: also a couple of weeks ago ocean legacy came in and did a cleanup for house sound

[0:11:17] Trustee Stamford: a number of communities around the islands participated and you know considering in such

[0:11:23] Trustee Stamford: a short timeline and we didn't get the message out consistently there was a huge amount picked

[0:11:29] Trustee Stamford: up. I hope to see this happen more frequently. Ocean Legacy is a non-profit organization and

[0:11:36] Trustee Stamford: any opportunity for them to help clean up our foreshore is very welcome. There's also sometimes

[0:11:44] Trustee Stamford: opportunities for the island cleanup program that happens annually for if there's any room in the

[0:11:52] Trustee Stamford: barge they'll take some um marine debris as well and that goes to ocean legacy um so for the

[0:12:00] Trustee Stamford: regional can i just drop into the regional district yes please sir

[0:12:04] Trustee Stamford: patrick uh the uh regional district

[0:12:08] Trustee Stamford: passed its budget at the beginning of march there is an increase of eleven dollars per hundred

[0:12:14] Trustee Stamford: thousand to area f islands um again just like with the robust process with the islands trust

[0:12:24] Trustee Stamford: this is the culmination of months of work as we work back and forth on um how to reduce the

[0:12:36] Trustee Stamford: the tax impact, we're still trying to maintain a certain level of service. And that's always

[0:12:44] Trustee Stamford: the challenge. The type of services continue to get more complex and more expensive,

[0:12:50] Trustee Stamford: but there's only so much we can increase taxation to service that.

[0:12:57] Trustee Stamford: So the SCRD presented the water efficiency plan, and that's specifically directed towards

[0:13:05] Trustee Stamford: methods for conserving water as a focus, I can send a link to that document. It's a high-level

[0:13:12] Trustee Stamford: document for public perusal. One of the things that was a success in this past month is there's

[0:13:25] Trustee Stamford: been a lot of concerns about the growing situation with our larger regional parks

[0:13:33] Trustee Stamford: that we have been able to maintain the physical assets, such as roads and bridges.

[0:13:40] Trustee Stamford: A particular issue was Cliff Gilker Park, which is a large, very popular regional park on the Sunshine Coast.

[0:13:49] Trustee Stamford: And all the bridges had been taken out in 2022 during an atmospheric river storm.

[0:13:57] Trustee Stamford: So the cost to replace those was astronomical, and we've been struggling to afford that, even though it's created a huge issue among the community is how to access this park.

[0:14:10] Trustee Stamford: We came up with a partnership with the Sunshine Coast Community Forest, and they are using the downed wood in the park to build new bridges for a fraction of the cost.

[0:14:24] Trustee Stamford: So this has been an exciting change for us to be able to do this kind of partnership, and I'm hoping, here it kind of comes into the islands, is if there's any opportunity to be able to address some of the SCRD projects in a similar manner on the islands, I'm certainly looking towards that.

[0:14:45] Trustee Stamford: So that's something I'll be looking at.

[0:14:48] Trustee Stamford: A report was issued for the final hazard risk and vulnerability assessment.

[0:14:54] Trustee Stamford: report and it's quite a robust report about where you know sort of um prioritizing the particular

[0:15:03] Trustee Stamford: hazards for different areas um it does go into the islands quite a bit um and i don't think

[0:15:10] Trustee Stamford: there's any surprises um fire is the biggest one um um but there's a number of gradiated

[0:15:20] Trustee Stamford: um hazards and and how there's a response to that um and following that i did attend a

[0:15:28] Trustee Stamford: a workshop with um or coastal hospital hospital foundation the seashell hospital foundation

[0:15:38] Trustee Stamford: and they brought all the different emergency services together and that was a panel and

[0:15:44] Trustee Stamford: And went through the layers of response and how emergency services are managed on the Sunshine Coast.

[0:15:52] Trustee Stamford: We'll be seeing a, hopefully by the end of 2026, we'll be seeing a more in-depth evacuation style planning document.

[0:16:02] Trustee Stamford: And I have been assured that does include the islands.

[0:16:06] Trustee Stamford: And I think that's, I'll leave it at that, if there's any questions.

[0:16:11] Trustee Stamford: All

[0:16:11] Trustee Patrick: right. Thank you. You always have a lot of information that's very useful to the area. So great to have you on both roles.

[0:16:17] Trustee Patrick: Go ahead, Trustee Bernardo.

[0:16:18] Trustee Patrick: If

[0:16:19] Voice 9: Trustee Stamford, for the record, could elaborate on how residents can reach out to City West, because I actually only learned about this development, which is pretty important for the islanders in Gambier and Keats.

[0:16:34] Voice 9: I only learned it because Trustee Stamford told me about it, and she, as I understand it, had bumped across it on Facebook.

[0:16:41] Voice 9: So City West may be laying these lines, but the communication is a little wanting here.

[0:16:46] Voice 9: I'm wondering, does Trustee Sanford have any specific information about where residents can go to to find out information about getting connected?

[0:16:58] Trustee Stamford: Yeah, honestly, I found this out through the Keats Eastbourne Facebook page.

[0:17:04] Trustee Stamford: So there is a link and I will resend it.

[0:17:10] Trustee Stamford: It's a link directly to City West's sign-up

[0:17:15] Trustee Stamford: page for the service.

[0:17:19] Trustee Stamford: And so I will get that out again.

[0:17:22] Voice 7: I don't know.

[0:17:23] Trustee Stamford: Is this going?

[0:17:25] Trustee Stamford: Chair Patrick, you already have it on Salt Spring, don't you?

[0:17:27] Trustee Stamford: You have high-speed internet.

[0:17:29] Trustee Stamford: Yeah, okay.

[0:17:30] Voice 7: So

[0:17:30] Trustee Stamford: this is a different service, different style.

[0:17:33] Trustee Stamford: Yeah.

[0:17:34] Trustee Stamford: Okay.

[0:17:35] Trustee Stamford: Yeah, I can do that.

[0:17:38] Trustee Patrick: All right.

[0:17:39] Trustee Patrick: Thank you.

[0:17:39] Trustee Patrick: I just have a couple of items that I'll touch on in my report. The trust policy statement for Trust Council continues to move forward. We are waiting for the What You Heard report from staff, which we hope to have in May, and trustees will receive that and consider next steps for the draft trust policy statement.

[0:18:03] Trustee Patrick: So stay tuned. More work is coming on that. The second item is that the Stewardship Awards are open and they're open until April 26. This is a chance for you to nominate either an individual, an organization or a group who's meant something to you or your islands for invigorating stewardship projects amongst our islands.

[0:18:27] Trustee Patrick: I know there's a lot of very wonderful organizations and people out there leading and motivating all of us to do the best we can.

[0:18:36] Trustee Patrick: So please, you can go to our website.

[0:18:39] Trustee Patrick: If you go to our website and then search on stewardship awards, you can find the form to fill out and make your nominations.

[0:18:46] Trustee Patrick: Again, the deadline, April 26th.

[0:18:51] Trustee Patrick: Okay, this is your chance to speak.

[0:18:59] Trustee Patrick: As chair, it's my responsibility shared with our local trustees to ensure that this meeting

[0:19:05] Trustee Patrick: is a respectful and inclusive and culturally safe space for everyone.

[0:19:10] Trustee Patrick: We will speak respectfully.

[0:19:12] Trustee Patrick: There's no place here for racism, stereotypes or comments that target Indigenous peoples

[0:19:16] Trustee Patrick: or any group in our island communities.

[0:19:19] Trustee Patrick: We acknowledge concerns and questions without causing harm.

[0:19:23] Trustee Patrick: It is completely valid for residents to seek clarity and express uncertainty.

[0:19:26] Trustee Patrick: It is equally valid for Indigenous community members to speak to their experiences and

[0:19:32] Trustee Patrick: their expectations of respectful partnership.

[0:19:35] Trustee Patrick: We will uphold cultural safety.

[0:19:37] Trustee Patrick: We recognize that the public meetings have not always been a safe or welcoming place

[0:19:42] Trustee Patrick: for Indigenous people.

[0:19:43] Trustee Patrick: That includes giving space to Indigenous voices, being mindful of how language affects people,

[0:19:49] Trustee Patrick: and addressing harmful comments if they arise.

[0:19:51] Trustee Patrick: We will keep this conversation constructive.

[0:19:54] Trustee Patrick: Every participant brings value, valuable opinions, ideas, knowledge, and lived experience.

[0:20:01] Trustee Patrick: All voices deserve to be heard.

[0:20:03] Trustee Patrick: I'd like to thank you in advance for helping us create a respectful and productive environment in which all participants feel safe, valued, and able to participate fully.

[0:20:12] Trustee Patrick: We want to hear your questions and your comments at this time.

[0:20:15] Trustee Patrick: Later in the agenda, we will be discussing various topics and making decisions.

[0:20:19] Trustee Patrick: decisions. If you have, if you're the applicant, we have one application on today. If you're the

[0:20:24] Trustee Patrick: applicant, you will have an opportunity to speak when we consider your application later in the

[0:20:29] Trustee Patrick: agenda. However, if you're here with comments about the application, this would be the time

[0:20:34] Trustee Patrick: for you to speak. When addressing the local trust committee, we request that you direct your

[0:20:40] Trustee Patrick: comments to the local trust committee, not staff or others. Speak about issues, not individuals.

[0:20:48] Trustee Patrick: individuals, be clear, concise, and respectful. So that's important. With that, I officially

[0:20:56] Trustee Patrick: open the comment period. If you wish to speak, you're going to have to raise your hand, which

[0:21:01] Trustee Patrick: should be somewhere on the bottom of your screen there. You should have an opportunity

[0:21:05] Trustee Patrick: to be able to raise your hand. And then you'll have to say your name, although we have a

[0:21:11] Trustee Patrick: name in some cases. Is there anyone that wishes to talk to us today? Seeing any? Somewhere

[0:21:25] Trustee Patrick: We're on the lower, I should say, raise hand.

[0:21:28] Trustee Patrick: Just want to give you plenty of opportunity to raise your hand.

[0:21:32] Trustee Patrick: All right.

[0:21:37] Trustee Patrick: Well, I'm not seeing any hands go up.

[0:21:44] Trustee Patrick: Oh, one hand here.

[0:21:45] Trustee Patrick: We have a Scott, at least, is what it says on the screen.

[0:21:50] Trustee Patrick: Scott, you've been given permission to speak.

[0:21:52] Trustee Patrick: You can unmute yourself.

[0:21:57] Trustee Patrick: Hello?

[0:22:01] Voice 8: Hi there.

[0:22:02] Voice 8: How are you?

[0:22:03] Trustee Patrick: Oh, fine.

[0:22:03] Trustee Patrick: We can hear you.

[0:22:04] Trustee Patrick: Go ahead.

[0:22:05] Voice 8: Thanks so much.

[0:22:06] Voice 8: I'm curious, how many people are in the meeting today?

[0:22:10] Trustee Patrick: uh well we have no idea how many people are watching it live streaming uh people who are

[0:22:15] Trustee Patrick: attending approximately i want to say eight okay

[0:22:19] Voice 8: great thank you i'm just curious i just had the

[0:22:22] Voice 8: received a notice uh from my wife from an email that occurred on the weekend and i just found out

[0:22:28] Voice 8: about this meeting now and i'm at work and i don't have time to really participate for probably the

[0:22:33] Voice 8: length of the meeting but i'm just curious as to when the notice went out for everybody to be

[0:22:38] Voice 8: be notified that there was a meeting today uh

[0:22:42] Trustee Patrick: i'd look to staff with the notice uh trustee

[0:22:44] Trustee Patrick: stanford did you well

[0:22:46] Trustee Stamford: as i sent out the email um i did send it out later um there i have there is

[0:22:55] Trustee Stamford: no obligation for me to to send out a notice of this meeting but if for islands trust they send

[0:23:04] Trustee Stamford: out a meeting a week prior so if you sign up for the islands trust news or a mailing

[0:23:11] Trustee Stamford: you can see it on their main site there um and click gambier you will get a an official notice

[0:23:20] Trustee Stamford: that comes to your email directly and then um i will also send out details that i think are

[0:23:27] Trustee Stamford: highlights for the community thank

[0:23:30] Trustee Patrick: you trustee stanford so yes it's on our website it's called

[0:23:33] Trustee Patrick: subscribe so look on our website I really do encourage everyone to please

[0:23:38] Trustee Patrick: subscribe to and then pick in particular Gambier and then you'll receive email

[0:23:42] Trustee Patrick: notices directly from the island stress trustee Bernardi do you have something

[0:23:45] Trustee Patrick: to respond to very

[0:23:47] Voice 9: briefly I would add that the typically the meetings are

[0:23:51] Voice 9: scheduled well ahead of time and we schedule the dates for those meetings at

[0:23:57] Voice 9: the beginning of the year and that should be available when you go to the

[0:24:03] Voice 9: website as well and i'll send

[0:24:06] Trustee Stamford: out dates um the the dates ahead of time but just um the actual

[0:24:11] Trustee Stamford: package with the information in it comes out a week prior to that uh scheduled date so i can um

[0:24:18] Trustee Stamford: i can get you that information scott and i'll put it out to the community as a whole

[0:24:22] Trustee Stamford: thank

[0:24:23] Voice 8: you and then one other question um as i won't be able to participate um so so the ocp

[0:24:30] Voice 8: part of the agenda today what um i saw the timeline uh will will the general community

[0:24:39] Voice 8: and i was at in person one of the meetings i think it was last summer or spring um there will

[0:24:45] Voice 8: be a lengthy um period of time for for landowners to participate in a ocp planning procedure

[0:24:55] Voice 8: procedure feedback kind of a process is that true yes

[0:25:02] Trustee Patrick: that is I think there is a the overall

[0:25:05] Trustee Patrick: process we are considering today and whether or not to move forward with a just some introductory

[0:25:12] Trustee Patrick: language in the OCP but there's far more coming regards to the OCP project and the next meeting

[0:25:21] Trustee Patrick: is in person on Gambier Island as well and

[0:25:25] Voice 8: what's the date of

[0:25:26] Trustee Patrick: that meeting May 26th I think okay

[0:25:30] Voice 8: Okay, I'll look at the website. Okay, well, thank you.

[0:25:32] Trustee Stamford: Please do. Thank you so much. Yes.

[0:25:35] Trustee Stamford: And Scott, I will follow up with you with the information you've had.

[0:25:38] Voice 8: Thank you. Appreciate that.

[0:25:42] Trustee Patrick: All right. Is there anyone else that would like to address us today?

[0:25:47] Trustee Patrick: The raise hand feature is at the bottom. All right. Well, thank you very much.

[0:26:04] Trustee Patrick: And for being here today, your comments are important.

[0:26:07] Trustee Patrick: We always want to hear from you. So please reach out via email

[0:26:10] Trustee Patrick: or contact your local trustees.

[0:26:14] Trustee Patrick: And thank you to Trustee Stanford.

[0:26:16] Trustee Patrick: We'll make sure everyone has the meetings that are coming up

[0:26:20] Trustee Patrick: because we do want to hear from you.

[0:26:22] Trustee Patrick: Your comments are important to the decisions that we make.

[0:26:25] Trustee Patrick: All right.

[0:26:27] Trustee Patrick: With that, I am going to continue on with our meeting then.

[0:26:33] Trustee Patrick: We have minutes here at item 6.1 from January 27th

[0:26:37] Trustee Patrick: 27th on page four of the agenda package for adoption are there any additions or changes

[0:26:42] Trustee Patrick: to the minutes i couldn't see any good so not seeing any can we approve the minutes through

[0:26:49] Trustee Patrick: general consent the next item is on page 16 of the agenda package is the follow-up action list

[0:26:56] Trustee Patrick: are there any items that staff need to bring to our attention from the follow-up action list

[0:27:01] Trustee Patrick: i'm not seeing any coming from staff are there any questions there we are

[0:27:09] Trustee Patrick: Nothing from staff.

[0:27:11] Trustee Patrick: So, trustees, are there any questions on the follow-up action list?

[0:27:17] Trustee Stamford: I just need to check because my computer

[0:27:20] Trustee Patrick: went down just

[0:27:22] Trustee Stamford: as the meeting started.

[0:27:23] Trustee Stamford: Take your time.

[0:27:24] Trustee Patrick: Page 16.

[0:27:54] Trustee Stamford: No, I'm good.

[0:27:55] Trustee Stamford: I think anything I have, we'll discuss later.

[0:27:58] Trustee Patrick: All right.

[0:27:59] Trustee Patrick: Well, then we're going to move on.

[0:28:02] Trustee Patrick: Are the presenters from Sunshine Coast here?

[0:28:08] Trustee Patrick: Yes, Chair Patrick.

[0:28:09] Voice 4: I've just promoted them to panelists.

[0:28:11] Trustee Patrick: Super.

[0:28:12] Trustee Patrick: Well, the next item on our agenda package was a presentation from the Sunshine Coast Regional District on the coastal floodplain mapping.

[0:28:22] Trustee Patrick: I'm looking forward to this.

[0:28:23] Trustee Patrick: There is some information in the agenda package beginning on page 21.

[0:28:32] Trustee Patrick: Oops, somebody's.

[0:28:43] Trustee Stamford: it sounds

[0:28:44] Trustee Patrick: like it's coming from the scrd is that the

[0:28:46] Trustee Stamford: there

[0:28:47] Trustee Patrick: we go oops there we are yeah i recognize the voice so ah you recognize the voice

[0:29:09] Trustee Patrick: So we have Raphael Shea from the Sunshine Coast Regional District and over to you.

[0:29:17] Voice 10: Well, thank you. I'll share my screen here. Let's try this out.

[0:29:26] Voice 10: Great. Does that work for everybody?

[0:29:28] Trustee Patrick: It's coming up here. There it is. There we go. Perfect. Go ahead. There is some

[0:29:34] Trustee Patrick: black boxes for some reason but uh no they're coming back they're they're moving aside to some

[0:29:40] Trustee Patrick: degree wonderful

[0:29:41] Voice 10: great well thank you everybody for uh having me today um we're really happy to

[0:29:49] Voice 10: be sharing the final project results with uh with the local trust committee

[0:29:53] Voice 10: as this was a collaborative with the Islands Trust.

[0:30:00] Voice 10: I've got quite a bit of content here, so I'll try to go through it rather quickly, but not too quickly to not undermine the importance of it.

[0:30:09] Voice 10: And we'll leave some space for questions afterwards. Yes.

[0:30:13] Trustee Stamford: Raphael, can you just let, before you start, can you let the committee know what your role is in the SCRD?

[0:30:21] Voice 10: Oh, great question.

[0:30:22] Trustee Stamford: Because we don't have...

[0:30:23] Voice 10: I'm the

[0:30:24] Voice 10: manager of sustainable development, which under our service function 136, regional sustainability, looks at trying to promote sustainability around the entire Sunshine Coast Regional District area, which does cover some of the islands.

[0:30:45] Voice 10: So that's where we were collaborating on this front in order to bring some informational baseline that can help support the capacity of everybody's planning departments, because it's mostly useful for planning.

[0:31:04] Voice 10: So a little bit of context about coastal flooding to start off.

[0:31:09] Voice 10: Back in 2022, when my position was created, we undertook a climate risk assessment for the region and coastal flooding ended up falling number three after drought and wildfire.

[0:31:24] Voice 10: And we've also recently completed a Sunshine Coast Emergency Program Hazard Risk Vulnerability Assessment in 2024 that also identified coastal flooding as a risk of concern with increasing likelihood as we move into the future.

[0:31:43] Voice 10: I also noted, hopefully this project supported Islands Trust's strategic plan, a couple of the items highlighted here.

[0:31:51] Voice 10: but that increasing in likelihood is also non-linear as we as the the global climate warms

[0:32:03] Voice 10: up that sea level rise will increase in speed the dynamics driving coastal flooding and sea

[0:32:13] Voice 10: level rise in particular there's two main drivers the first one is the melting glaciers mostly the

[0:32:19] Voice 10: ones that are above ground contributing additional water into the oceans and the second one which is

[0:32:25] Voice 10: actually the biggest is thermal expansion of the different molecules of water in the ocean

[0:32:30] Voice 10: so those two things combined are what contribute to rising seas uh the bc guidelines are for

[0:32:40] Voice 10: taking planning for half a meter of sea level rise by 2050 and one meter of sea level rise by 2100

[0:32:47] Voice 10: And because these are slow-moving mechanisms, even if we were to stop greenhouse gas emissions on a global scale today, we're still locked into that change.

[0:32:59] Voice 10: The elimination of greenhouse gases emissions will just slow down the rate of that change, but we've locked into at least one meter of sea level rise.

[0:33:08] Voice 10: Now, for the specific exercise that we were talking about today, we need to see multiple events, each of which have their own probability, happen simultaneously.

[0:33:23] Voice 10: So the first one is the existing high tide, which we know when it's happening.

[0:33:28] Voice 10: The next one is storm surge, which we're getting better at predicting.

[0:33:33] Voice 10: thing then there's the wave and the wind action which in this project they've modeled wind coming

[0:33:39] Voice 10: from every direction and taken the worst case scenario for the wind and the wave action and

[0:33:44] Voice 10: then finally there's the sea level rise which is um exasperating all of this and making it a concern

[0:33:50] Voice 10: so our project was initiated in 2022 if you can believe it a lot of work went into building the

[0:34:02] Voice 10: collaboration but the project kick off with our consultants and everything actually started in

[0:34:07] Voice 10: the summer of 2024. It was entirely UBCM grant funded and it was trying to address

[0:34:15] Voice 10: almost 510 kilometers of coastline which is more than most regional districts. There were three

[0:34:21] Voice 10: primary components, the updated flood mapping, the coastal flood management policy recommendations

[0:34:28] Voice 10: recommendations, and some preliminary community outreach. So I'll dive with the policy considerations

[0:34:36] Voice 10: to start off here. There's a report that's available on the project website that you can

[0:34:42] Voice 10: dive into more detail, but we were the last ones to do detailed mapping. You can see we call it the

[0:34:50] Voice 10: donut. We're surrounded by local governments that have done detailed mapping, and a lot of these

[0:34:56] Voice 10: regions are actually updating their mapping at this point. So everybody's working on this and

[0:35:02] Voice 10: even the SCRD and the Gibsons and Sechelt and Islands Trust regulates to some extent

[0:35:10] Voice 10: coastal flood hazards. What this found is that there's areas for improvement.

[0:35:17] Voice 10: As we dive into this, this is a really crowded slide but there's just a few key terms to

[0:35:23] Voice 10: understand here and you may be already familiar with them but when we're talking about new

[0:35:29] Voice 10: construction we're talking about the line that's interesting is flood construction levels or FCLs

[0:35:35] Voice 10: and FCLs is a combination of all of these other things so then the high tide the designated flood

[0:35:43] Voice 10: level at storm surge the wave effect and the freeboard is that safety buffer so above or below

[0:35:51] Voice 10: high tide or below FCL there shouldn't be any habitable floor space. That's really the line

[0:35:58] Voice 10: that we're trying to determine for habitable floor space. Within the FCL context the policy

[0:36:08] Voice 10: recommendations primarily focused on updating development permit areas. DPAs and development

[0:36:17] Voice 10: development area information or development dias the dpas are the primary mechanism that we have

[0:36:26] Voice 10: as local governments to promote resilient communities in the face of coastal flood hazards

[0:36:34] Voice 10: there were some recommendations around more consistent and clear policy and this was

[0:36:41] Voice 10: particularly across the different jurisdictions or for the serd we have several ocps

[0:36:46] Voice 10: And that would really be about trying to create a landscape that's predictable, clear, easy to understand throughout the area so that people who are trying to navigate this and develop on the coast don't have to relearn if they're doing a project in one location versus another.

[0:37:06] Voice 10: other. There were a lot of recommendations around mainstreaming coastal flood adaptation

[0:37:11] Voice 10: throughout departments, programs, plans, and communication streams. And then within our OCPs

[0:37:19] Voice 10: trying to mainstream that. So it's not just one section, but it pops up everywhere as we consider

[0:37:25] Voice 10: different elements. And the key thing to underpinning all this project and future

[0:37:34] Voice 10: resilience building is um this is an all of society project building resilience to the

[0:37:42] Voice 10: coastal flooding so helping people be more educated and aware about what what this means

[0:37:48] Voice 10: and that can be partly done in our official community plans is a critical piece of of

[0:37:52] Voice 10: moving forward um with the dpa specifically um some of them the language that town of gibson's

[0:38:04] Voice 10: has just updated theirs uh seashell is is working on theirs as and we are as well um it's really

[0:38:11] Voice 10: introducing some language around encouraging nature-based solutions because we know those

[0:38:16] Voice 10: are more resilient um and provide co-benefits um it's also standardizing what is exempt um

[0:38:24] Voice 10: so a little cabin that doesn't have a habitable space in it or stairs for example if we can make

[0:38:30] Voice 10: it more explicit that those are exempt then everybody can can move around more more um

[0:38:34] Voice 10: more easily with with their projects um my third bullet here is the dpa is the the primary

[0:38:44] Voice 10: mechanism by which local governments can create restrictive covenants when they do approve

[0:38:49] Voice 10: development and restrictive covenants will limit your liability um because as a local government

[0:38:58] Voice 10: you have a duty of care and climate litigation is increasing quite a bit so it becomes really

[0:39:05] Voice 10: important to when we do make decisions to approve developments in hazardous areas because local

[0:39:11] Voice 10: governments were given that responsibility by the province that those approvals be done

[0:39:17] Voice 10: in a way that doesn't expose you to future liability and make sure that you're meeting

[0:39:25] Voice 10: your duty of care so let's dive into the actual maps this is what um there's there's a lot of maps

[0:39:33] Voice 10: here and they're all available on the scrd map viewer so you can turn on turn off the layers

[0:39:41] Voice 10: it's quite quite fun to navigate i've highlighted a few areas here but the first set of maps we're

[0:39:47] Voice 10: talking about are inundation maps and this is where the water will be twice a day at high tide

[0:39:53] Voice 10: with a storm surge so if we're to simplify this a little bit you know the high tide today or in 25

[0:40:00] Voice 10: years is the king tide of today um we've got multiple lines on these maps so zero meters

[0:40:09] Voice 10: 0.5 meters one meter and two meters the the one meter is what we need to consider for for longer

[0:40:16] Voice 10: Longer term planning, the 0.5 meters is probably important for asset management.

[0:40:22] Voice 10: The two meters is really, really long time horizon.

[0:40:25] Voice 10: And that's a helpful line when we're talking about where do we want to create communities and human settlement in the long term?

[0:40:32] Voice 10: Where do we want to invest?

[0:40:34] Voice 10: So you can see this is the Lighthouse Pub in Sechelt where the high tide waters are already in the parking lot.

[0:40:44] Voice 10: um and here's a dock in in secret cove where you can see the that static there's no wave action

[0:40:50] Voice 10: there but it's that inundation line the water is high where the the dock is going almost beyond its

[0:40:56] Voice 10: limit so here's what that map looks like on our property viewer and there's a pdf version of it as

[0:41:04] Voice 10: well the uh the lines i mean this is one area that's that's uh on top of everybody's mind

[0:41:13] Voice 10: Volcroft is already facing challenges with the current inundation line.

[0:41:21] Voice 10: SCRD owns a park here as well as the port.

[0:41:26] Voice 10: So it's an area of concern that needs further attention.

[0:41:29] Voice 10: And the 0.5 meter line goes quite a bit further into Volcroft.

[0:41:39] Voice 10: So the near-term change is material.

[0:41:42] Voice 10: and then that purple line of two meters the darkest shade that's kind of where the cliff

[0:41:49] Voice 10: is where that that solid wall um this is probably the worst case scenario on the islands most of

[0:41:55] Voice 10: islands are rocky shoreline that are that are a lot steeper um and that's what you can see here

[0:42:01] Voice 10: on keats landing dock um if you've been there you know it's quite the steep hill when you get off

[0:42:08] Voice 10: but that steep hill means all those four lines for inundation are almost one on top of the other

[0:42:13] Voice 10: because um because of that steep elevation change and this is a different view where i just turned

[0:42:20] Voice 10: on the the aerial photography so it's a really easy on our property viewer to to see if you want

[0:42:25] Voice 10: to get a better sense of where the the houses are uh firkin was another one that i just did

[0:42:31] Voice 10: a little snip here unfortunately all of gambier island has limited topo bathymetric bathymetric

[0:42:40] Voice 10: data quality so that the topo data is above ground the mountains what those look like

[0:42:46] Voice 10: and the bathymetric data is underwater what the the floor the ocean floor looks like or the lake

[0:42:52] Voice 10: bed looks like matching those two together was a big part of this project and gambier had some

[0:42:59] Voice 10: limited data quality on that so that's where you you can see here the lines are a lot more squared

[0:43:05] Voice 10: and don't necessarily reflect reality so unfortunately the inundation lines are are

[0:43:13] Voice 10: not as precise for gambier island the other set of maps is flood construction levels and the flood

[0:43:21] Voice 10: construction levels are the inundation but then we add wave effect onto it so you can see when the

[0:43:28] Voice 10: wave hits a hard shoreline it goes up and that's that's that kinetic energy that we were trying to

[0:43:33] Voice 10: capture. Flood construction levels are all based on one meters of sea level rise. On the Sunshine

[0:43:42] Voice 10: Coast, we have a unique situation in some cases that's really infrequent. But there's two ways,

[0:43:51] Voice 10: technically speaking, of calculating flood construction level. One is with that wave action.

[0:43:56] Voice 10: But you can see the waterfront in Sechelt has that rock barrier. If you've walked there,

[0:44:02] Voice 10: you kind of know it's got the rock barrier and then it goes down into seashell village

[0:44:10] Voice 10: because the wave effect gets stopped by that rock wall um what you need to take into consideration

[0:44:17] Voice 10: is if there's a break in that rock wall where will the water stay and then if we add freeboard

[0:44:23] Voice 10: onto that that little safety buffer that's where we get that pale blue line so from the inlet side

[0:44:30] Voice 10: the wave action based flood construction level and that freeboard based pale blue line flood

[0:44:39] Voice 10: construction level are almost the same but on the the open ocean side of seashell because of that

[0:44:44] Voice 10: higher shoreline you get two different lines and we're supposed to take the worst of the two

[0:44:49] Voice 10: and actually setting fcl there's not many instances of this on the islands here's a more

[0:44:57] Voice 10: technical profile view of where you can see there's a little bit of a higher ground on the

[0:45:01] Voice 10: front of the shore and then it goes down a bit further inland. So what does the FCL map show for

[0:45:08] Voice 10: I just took a few samples of the islands here you can see there's a few homes that are a few lots

[0:45:15] Voice 10: that are affected by FCL and the Eastbourne neighborhood but in general Eastbourne is

[0:45:21] Voice 10: is, is a higher sloped shoreline. The southern part of southern part of Gambier Island. Yeah,

[0:45:29] Voice 10: there's there's a few areas that are affected. But most of the time, Gambier Island in this

[0:45:34] Voice 10: neighborhood, at least, is not overly affected. And then the third set of data that we created

[0:45:45] Voice 10: was coastal vulnerability index. And that's a scientific way of saying how much is it going to

[0:45:51] Voice 10: erode so a bedrock that's really solid is not going to erode a lot so it has a low cvi a sandy

[0:46:01] Voice 10: shoreline that has fine sediment especially if you think that that fine sediment is

[0:46:06] Voice 10: on a cliff that's never been exposed to wave action before and then all of a sudden we're

[0:46:12] Voice 10: adding sea level rise to it and waves are chipping away at a fine sediment shoreline that's never been

[0:46:17] Voice 10: exposed to wave action in the past that's going to have a high cvi and high erosion susceptibility

[0:46:25] Voice 10: um on this point the island stress did have some wonderful maps on shoreline composition

[0:46:31] Voice 10: that were really helpful in helping set cvis for for the islands in the project so at a high level

[0:46:39] Voice 10: you can see red is not not so this has a high cvi yellow is moderate and green is low i've just

[0:46:46] Voice 10: taking a few snippets here so this is new brighton dock you can see the the shaded area is the flood

[0:46:52] Voice 10: construction level so yeah it goes up the road a little bit on the flood construction level

[0:46:58] Voice 10: but it's a red coastal vulnerability index so that just tells us that as we're looking at new brighton

[0:47:07] Voice 10: and i say we as the the all of society we um looking at the stability of that shoreline to

[0:47:14] Voice 10: erosion will become a critical component of that assets service levels similar with west beach

[0:47:24] Voice 10: which um everybody talks or not some people talk about quite a bit because of the erosion that's

[0:47:30] Voice 10: already happening there you can see it's it's green here and green here but this little sandy

[0:47:38] Voice 10: area we can expect erosion to accelerate in the future so what are our next steps for the SCRD

[0:47:49] Voice 10: well with this information we don't have the resources to dive into just coastal

[0:47:54] Voice 10: flooding hazards so we're looking at an all climate hazards review of a first tranche of

[0:48:02] Voice 10: of our assets to see how we can build resilience.

[0:48:07] Voice 10: And once that's done, it'll hopefully be

[0:48:10] Voice 10: a replicable process that's easy to do

[0:48:13] Voice 10: and we could share with you.

[0:48:16] Voice 10: Emergency preparedness and those evacuation routes,

[0:48:18] Voice 10: planning that's happening right now

[0:48:20] Voice 10: are taking this into consideration.

[0:48:22] Voice 10: All the data is publicly available at full resolution

[0:48:26] Voice 10: on our SDRD map viewer for anybody who's interested.

[0:48:30] Voice 10: We're doing presentations with community associations, we've held some Green Shores workshops, which are with developers and realtors and construction workers.

[0:48:42] Voice 10: We're participating Thursday and Friday in the Sunshine Coast Arts Council Field School on Rising Waters, which will culminate as a component of the Sunshine Coast Arts Festival in September.

[0:48:56] Voice 10: September. Town of Gibsons has already updated its OCP and DPA. We're doing the OCP renewal

[0:49:03] Voice 10: project which will take this into account and our DPAs and District of Sechelt is also

[0:49:09] Voice 10: doing their OCPs and DPAs right now. So in a nutshell, that's what we have. Here's my

[0:49:17] Voice 10: contact information. Always happy to chat more about this or other climate things. And

[0:49:22] Voice 10: I will stop my share now. If you have any questions, I'd be happy to answer them. Thank

[0:49:27] Voice 10: Thank you, Chair.

[0:49:28] Trustee Patrick: Well, thank you so much, Raphael.

[0:49:29] Trustee Patrick: Do you have any questions for Raphael

[0:49:32] Trustee Patrick: from either staff or trustees?

[0:49:38] Trustee Patrick: Go ahead, Trustee Bernardo.

[0:49:41] Voice 9: Yeah, thank you.

[0:49:43] Voice 9: Thank you for the presentation, Raphael.

[0:49:47] Voice 9: I saw there in the presentation that there's an emphasis

[0:49:55] Voice 9: on trying to address coastal flood risks

[0:50:00] Voice 9: by putting in relevant provisions in DPAs. So a permitting structure. And I'm just wondering if

[0:50:10] Voice 9: you are able to tell us what the main themes would be there in terms of risk mitigation because

[0:50:18] Voice 9: it appears that, you know, green shorts is certainly being recommended and that's certainly

[0:50:22] Voice 9: the direction that we're taking in our bylaws, in our approach generally to the shoreline.

[0:50:28] Voice 9: but is the situation I've got a bunch of questions about the potential content of the development

[0:50:36] Voice 9: permit area so that's really what I would like you to talk about in broad terms about the general

[0:50:41] Voice 9: direction it's going in but just related to that I'm just thinking a question pops into my head

[0:50:47] Voice 9: is Green Shore sufficient or are we looking in situations for example you mentioned Volcroft

[0:50:51] Voice 9: where the potential risk is so great

[0:50:57] Voice 9: and the geographical conditions are such

[0:51:00] Voice 9: that maybe something else is required.

[0:51:03] Voice 9: It's the most dramatic example perhaps in our area,

[0:51:07] Voice 9: but I'm just wondering where, you know,

[0:51:12] Voice 9: a model DPA kind of approach would,

[0:51:15] Voice 9: how that would apply in terms of green shores

[0:51:17] Voice 9: versus hard types of protection.

[0:51:20] Voice 9: And the other specific question is,

[0:51:22] Voice 9: as you mentioned in passing about restrictive covenants,

[0:51:25] Voice 9: perhaps you could elaborate on that too.

[0:51:28] Voice 9: Exactly what would the content,

[0:51:30] Voice 9: I'm assuming you mean restrictive covenants

[0:51:33] Voice 9: would be a condition of permitting in some circumstances.

[0:51:36] Voice 9: And I'm just wondering what those covenants,

[0:51:39] Voice 9: if you could elaborate on what the content

[0:51:41] Voice 9: of those would be.

[0:51:42] Voice 9: Thank you.

[0:51:46] Voice 10: Thank you for the question through the chair.

[0:51:47] Voice 10: The policy recommendations report

[0:51:51] Voice 10: report dives into this in more detail town of gibson's has adopted their dpa um so it would

[0:52:03] Voice 10: be one location to look at um and it's it's quite simple to be honest um they only had a few trans

[0:52:10] Voice 10: x um it's it's one location to look at um emulating for for regional consistency um the north shore

[0:52:20] Voice 10: and i'm sure um the other islands are are in a similar situation the dpa content would essentially

[0:52:28] Voice 10: the first thing is when does it get triggered so these fcl maps that we've created are point in

[0:52:35] Voice 10: time so uh and they're quite detailed we had a transect every 200 meters so what what may be

[0:52:44] Voice 10: beneficial is to create some zones or some clusters that are similar and then create um

[0:52:49] Voice 10: a map for when the dpa gets triggered or not for a development application in a specific location

[0:52:56] Voice 10: so there's the trigger component the second component is what kind of works would uh

[0:53:02] Voice 10: require a dpa so here we're talking about probably excluding staircases is a good

[0:53:07] Voice 10: idea because we're not too worried about staircases getting damaged by by waves

[0:53:12] Voice 10: but habitable floor space is is a minimum then the another component is really clarifying the

[0:53:21] Voice 10: specific type of coastal engineer that can speak to the safe construction

[0:53:29] Voice 10: so it's not just any engineer that can come and stamp an approval for a development to happen

[0:53:37] Voice 10: happen within an FCL. And then the covenant component, there's language again in the final

[0:53:42] Voice 10: report to that effect. But it's mostly about saving harmless if something does happen for

[0:53:51] Voice 10: the local government. So that would eliminate the future potential liabilities that you're

[0:53:57] Voice 10: incurring. And this obviously only applies to new construction, non-existing construction.

[0:54:01] Voice 10: I

[0:54:05] Trustee Patrick: mean, thank you. Trustee Stamford.

[0:54:07] Trustee Patrick: Yes.

[0:54:09] Trustee Stamford: Thank you, Manager Shea. This is always interesting. I think it's my third time

[0:54:14] Trustee Stamford: reviewing it from different angles. I find one of the challenges is really conveying

[0:54:21] Trustee Stamford: the importance of this to our community members, because the timelines are often so long.

[0:54:28] Trustee Stamford: But by providing the pictures and noting that those photographs, especially of the waves hitting

[0:54:35] Trustee Stamford: hitting the hardened shore for Grantham's Landing in 2022,

[0:54:40] Trustee Stamford: the damage that that caused to their infrastructure was significant,

[0:54:45] Trustee Stamford: and they're still trying to recover from that.

[0:54:47] Trustee Stamford: And that's right across from Keats.

[0:54:52] Trustee Stamford: It's how we work through this through our planning is one thing,

[0:54:59] Trustee Stamford: but it's also where we seem to catch people's attention

[0:55:03] Trustee Stamford: and really are able to advance the community's knowledge

[0:55:08] Trustee Stamford: is through these emergency situations.

[0:55:11] Trustee Stamford: So some of the other aspects of what service planning is doing

[0:55:17] Trustee Stamford: is how do we deal with the Davis Bay area

[0:55:21] Trustee Stamford: where the road is quite vulnerable and is often underwater.

[0:55:27] Trustee Stamford: And that seems to really galvanize people

[0:55:30] Trustee Stamford: into understanding the importance of of this overall planning structure so those

[0:55:37] Trustee Stamford: are sort of my comments but my questions are around could you just clarify when

[0:55:41] Trustee Stamford: we like we're talking seashell is a is an example but I can see it happening on

[0:55:47] Trustee Stamford: Focroft if we harden the shoreline is that there you kind of mentioned is

[0:55:54] Trustee Stamford: Is there a bathtub effect similar to New Orleans

[0:55:59] Trustee Stamford: where the water could get caught behind any kind of rock wall?

[0:56:06] Trustee Stamford: I mean, you mentioned it in Sechelt.

[0:56:08] Trustee Stamford: Is that a concern for other areas?

[0:56:15] Voice 10: Thank you for the question.

[0:56:16] Trustee Stamford: If you

[0:56:16] Trustee Stamford: don't feel like answering, that's fine.

[0:56:19] Voice 10: Well, I don't want to overstate my authority in terms of,

[0:56:23] Voice 10: um so maybe i'll just i can share some anecdotal um some anecdotal um concepts uh for if you will

[0:56:33] Voice 10: the the once water comes into a low-lying area then it becomes a drainage question so is is that

[0:56:42] Voice 10: area equipped with suitable drainage for that water to come out um and you know like the global

[0:56:52] Voice 10: global examples the netherlands obviously has a sophisticated pumping network where in addition

[0:56:58] Voice 10: to barriers they have a active pumping system that's constantly taking water out as well

[0:57:05] Voice 10: um that's that's a different league of of investment um the um yeah so so some areas

[0:57:16] Voice 10: is um this the strategy for different areas will be different to build to adapt and those are

[0:57:27] Voice 10: questions that were beyond the scope of this project but um with um council or board or with

[0:57:38] Voice 10: policy direction staff can initiate those considerations um and and different regions

[0:57:47] Voice 10: Regions have undertaken that process, you know, usually includes things like, you know, values, assessments and things like that.

[0:57:55] Voice 10: But a lot of regions are wrestling with what's the menu of options, you know, defensive barriers, green shores, raising everything, all the way to manage retreat.

[0:58:08] Voice 10: treat.

[0:58:08] Trustee Stamford: Yeah. That's what I was going to ask next is that is something that for SCRD assets, that is

[0:58:16] Trustee Stamford: something that's coming up just as a discussion, but that that is a possibility is managed retreat

[0:58:24] Trustee Stamford: is a mechanism to deal with this. So, yeah. Thanks. I think that's what

[0:58:34] Trustee Stamford: I was trying to get at.

[0:58:37] Trustee Patrick: Well, thank you. This is important work. The report, oh, go ahead, Trustee Bernardo.

[0:58:43] Voice 9: Yeah, sorry to sort of spend so much time on this, but I actually think this is an area where, as a local trust committee, we can really add value by taking a long-term perspective on this, because this is a real problem that's not going away.

[0:59:05] Voice 9: And I've got another set of vague questions for staff as I try to grope my way into sort of understanding this area a bit better.

[0:59:14] Voice 9: Um, in terms of, um, doing what we can to, to manage the situation, uh, I was, you know,

[0:59:22] Voice 9: because we had recently done the Keats shoreline bylaw, um, it got me thinking about, um, what

[0:59:30] Voice 9: a model DPA might look like for the trust area.

[0:59:33] Voice 9: We've got three different OCP.

[0:59:35] Voice 9: For example, we've got three different OCPs to account for different conditions and in

[0:59:39] Voice 9: the Gambier area.

[0:59:43] Voice 9: but given the nature of this problem if we were going to do something about it i'm not sure it

[0:59:47] Voice 9: would make sense to address coastal flood issues um on a one-by-one issue for these ocps it seems

[0:59:54] Voice 9: to me that's like we could probably come up with amendments or an approach that would be

[1:00:00] Voice 9: applicable to the whole trust area and make it uniform and thinking along the same lines I do

[1:00:05] Voice 9: have a question here uh the thinking along the same lines that a model DPA for the trust area

[1:00:11] Voice 9: developing that might be a good idea and I'm just wondering where staff is at in terms of

[1:00:17] Voice 9: um I mean appreciating that staff has got its arms full of stuff right now but

[1:00:23] Voice 9: but whether staff is considering, you know,

[1:00:26] Voice 9: the merits of a long-term project to address the coastal flooding challenge

[1:00:32] Voice 9: from a planning perspective for the whole trust area.

[1:00:38] Trustee Patrick: That's a good question, Trustee Bernardo.

[1:00:39] Trustee Patrick: We have over 1,300 kilometers of shoreline,

[1:00:43] Trustee Patrick: and I see Regional Planning Manager Jambret's hand raised.

[1:00:46] Trustee Patrick: So go ahead.

[1:00:48] Voice 12: Thank you, Chair.

[1:00:51] Voice 12: Currently, with the Regional Planning Team,

[1:00:54] Voice 12: that isn't a specific initiative that is being focused on at this time but these kinds of

[1:01:01] Voice 12: conversations are very helpful both at the local trust committee level and at trust council level

[1:01:07] Voice 12: so the purpose of this is to introduce this information early so that you have plenty of

[1:01:15] Voice 12: time to think about it and plenty of time to consider how it could be discussed or contemplated

[1:01:22] Voice 12: or researched ahead of time.

[1:01:25] Voice 12: So while it's not a specific initiative currently with the regional planning team or with the

[1:01:33] Voice 12: LTC, that could be something to consider for a future project as well.

[1:01:39] Voice 9: And very briefly, just to follow up, I would just add the comment that given the nature

[1:01:46] Voice 9: of the issue, it seems to me, I mean, as we're trying to work our way forward to developing

[1:01:53] Voice 9: you know a practical approach to reconciliation um whatever we do develop and whatever project we

[1:02:00] Voice 9: do undertake it seems to me that this is uh one of those things where um we as we try to develop

[1:02:09] Voice 9: a strategy to deal with a problem that isn't going away and is coming that this is something that we

[1:02:15] Voice 9: should be working with jointly with the relevant first nations uh certainly in the trust area but

[1:02:21] Voice 9: but certainly in the Gambier Local Trust area,

[1:02:24] Voice 9: to develop a strategy.

[1:02:26] Voice 9: Because these areas that are going to get flooded

[1:02:28] Voice 9: are also many areas of prime archaeological

[1:02:31] Voice 9: and cultural importance.

[1:02:33] Voice 9: So, and separate from that,

[1:02:37] Voice 9: I mean, historical use and habitation.

[1:02:39] Voice 9: So I think the input in terms of the remedy

[1:02:42] Voice 9: or the mitigation strategies,

[1:02:46] Voice 9: you know, a structured retreat approach

[1:02:49] Voice 9: might be appropriate for some issues,

[1:02:52] Voice 9: because it may not work to preserve some interest.

[1:02:56] Voice 9: So anyhow, I would just want to emphasize

[1:02:57] Voice 9: that this seems to me a project

[1:02:59] Voice 9: that would be tailor-made as a joint project

[1:03:02] Voice 9: with relevant First Nations.

[1:03:04] Voice 9: Thank you.

[1:03:05] Trustee Patrick: I was going to say, Trustee Bernardo,

[1:03:06] Trustee Patrick: under new business,

[1:03:07] Trustee Patrick: we could entertain either a resolution

[1:03:09] Trustee Patrick: to recommend a model bylaw approach

[1:03:15] Trustee Patrick: or something of that nature

[1:03:16] Trustee Patrick: to either trust counsel or something of that nature.

[1:03:19] Voice 9: Not at this time.

[1:03:19] Voice 9: I am woefully ignorant of what I really need to know about this area.

[1:03:24] Trustee Patrick: All right.

[1:03:25] Trustee Patrick: All right.

[1:03:25] Trustee Patrick: Then a future project list on item 14.2.

[1:03:29] Trustee Patrick: Any other questions for Raphael?

[1:03:33] Trustee Patrick: All right.

[1:03:34] Trustee Patrick: Well, I really want to thank you for being up.

[1:03:37] Trustee Patrick: I see Renee Gemmert, our regional planning manager, is hand raised.

[1:03:41] Voice 12: Go ahead, Chair.

[1:03:43] Voice 12: I was going to also thank Ray for that.

[1:03:46] Trustee Patrick: All right.

[1:03:47] Trustee Patrick: well i wanted to thank you for uh for coming today um and uh giving us this presentation and

[1:03:52] Trustee Patrick: the report is available on the the sunshine coast regional district of website uh encourage you to

[1:03:59] Trustee Patrick: read that and the policy documents that he's referenced all important reading and go ahead

[1:04:05] Trustee Patrick: rpm camera thank

[1:04:08] Voice 12: you i just wanted to um thank manager shea for the opportunity um it's been

[1:04:14] Voice 12: been some really good conversation and work with the member municipalities and local governments

[1:04:20] Voice 12: on this and I think it's highlighted for the the collective group that education is really

[1:04:28] Voice 12: important information early is really important and there are other avenues to explore as well

[1:04:35] Voice 12: in education not just through policy but through other types of events and conversations so

[1:04:43] Voice 12: So there's a there's a variety of ways to to help with learning more.

[1:04:49] Voice 12: And it does take a take some time. So thank you.

[1:04:54] Voice 5: All

[1:04:55] Trustee Patrick: right. Well, thank you very much. So, again, please seek out the report on the Sunshine Coast Regional District website for more information.

[1:05:03] Trustee Patrick: And thanks again for being here today. And I'm so glad it was a collaborative project.

[1:05:08] Trustee Patrick: I think big thumbs up. Okay. Well, trustees, I do want to look, we do have in the agenda package,

[1:05:17] Trustee Patrick: it did say 1130, but I want to check with staff, is the applicant and everyone here to proceed with

[1:05:22] Trustee Patrick: the application at 9.1? I see.

[1:05:28] Planner Thomaidis: Good morning, Chair Patrick. Yeah, I'm available. And I think

[1:05:32] Planner Thomaidis: the applicant is also in the attendees. James Rogers

[1:05:37] Planner Thomaidis: is the applicant and owner.

[1:05:38] Planner Thomaidis: Yes.

[1:05:39] Trustee Patrick: Excellent. So, with that, I'm going to move on then to item 9.1,

[1:05:45] Trustee Patrick: Development Variance Permit 202619. The staff report begins on page

[1:05:53] Trustee Patrick: of the package, and I see our planner, Margot Tomaitis, is here, and I'll turn it over to you.

[1:06:02] Planner Thomaidis: Great. Thank you, Chair Patrick. Good morning, everyone. So, this application for development

[1:06:08] Planner Thomaidis: variance permit is for the construction of a new single family dwelling on a strata lot property

[1:06:16] Planner Thomaidis: in Douglas Bay on Gambier Island. The proposed development requires a variance from the Gambier

[1:06:22] Planner Thomaidis: Island land use bylaw regulation 5.19a to reduce the rear lot line setback from a minimum of 7.5

[1:06:32] Planner Thomaidis: meters to a minimum of 0.0 meters to site the proposed dwelling. The subject property is shown

[1:06:41] Planner Thomaidis: can everyone see my screen? Okay great. So for a bit of background the 1.5 hectare subject property

[1:06:49] Planner Thomaidis: is located at strata lot 30 on Maddie Lane. It's a hooked parcel consisting of three portions

[1:06:58] Planner Thomaidis: unevenly trisected by common property that's part of a bare land strata subdivision.

[1:07:02] Planner Thomaidis: The subject property is surrounded by residential uses on all sides, like other strata properties and common property, and then to the northwest it's separated from the natural boundary of the sea by a 20-meter crownland buffer within the community nature park zone, or P1.

[1:07:22] Planner Thomaidis: The applicant has provided rationale for their variance request and an explanation of any previous land alteration and site preparation improvements to both straddle lots 29 and this straddle lot 30, which were made by previous landowners in 2021.

[1:07:40] Planner Thomaidis: Most of the access and utilities infrastructure for straddle lot 30 is actually located on straddle lot 29, including ramp and floating dock access, driveway access, water tanks, solar panel, electric system, and a septic system.

[1:07:58] Planner Thomaidis: And the owners of straddle lot 30 intend to register legal easements with the owners of straddle lot 29 to address these shared uses and access and infrastructure.

[1:08:08] Planner Thomaidis: And again, the applicant has provided correspondence with neighboring property owners of straddle lots 28 and 29, as well as straddle lots 31, 32, and 33.

[1:08:23] Planner Thomaidis: And then most neighbors have indicated their support for the proposal.

[1:08:29] Planner Thomaidis: One neighbor expressed some concerns about an excavated septic hole, but it's on lot 29.

[1:08:37] Planner Thomaidis: but generally there's overwhelming support from all the surrounding property owners and then

[1:08:43] Planner Thomaidis: we've also just received a letter I believe from lot 32 the owners of lot 32 I just forwarded that

[1:08:52] Planner Thomaidis: to the LTC just before I started speaking I found in my email that we've received another letter of

[1:08:58] Planner Thomaidis: support from a neighbour over the weekend. So, yeah, public notice was distributed to

[1:09:08] Planner Thomaidis: neighbouring property owners and tenants within 100 metres, according to statutory requirements.

[1:09:17] Planner Thomaidis: And again, staff recommend that this variance be approved with the following rationale.

[1:09:25] Planner Thomaidis: The proposed development is not contrary to the Islands Trust Policy Statement or the Gambier

[1:09:29] Planner Thomaidis: or island official community plan due to the parkland buffer between the straddle lot and

[1:09:36] Planner Thomaidis: the natural boundary of the sea the requested variance appears to be minor in nature as it is

[1:09:44] Planner Thomaidis: still the proposed dwelling is still a minimum of 20 meters from the natural boundary of the sea

[1:09:48] Planner Thomaidis: which is actually greater than the minimum 15 meters required setback from the nbs in the bylaw

[1:09:55] Planner Thomaidis: and will likely have minimal impacts on neighboring property owners.

[1:10:00] Planner Thomaidis: Let me just scroll down to the more detailed proposed site plan

[1:10:05] Planner Thomaidis: with the location of the dwelling.

[1:10:09] Planner Thomaidis: Again, more rationale for approval is that the proposed development

[1:10:13] Planner Thomaidis: proposes no further changes to access to the site

[1:10:16] Planner Thomaidis: and no further removal of existing vegetation

[1:10:20] Planner Thomaidis: since a building site has already been identified and cleared

[1:10:23] Planner Thomaidis: by the previous owners in 2021.

[1:10:26] Planner Thomaidis: Another reason to approve is that it's a very steep property, and this proposed building site appears to be the most suitable location.

[1:10:36] Planner Thomaidis: The natural conditions of the site include steep terrain, cliff areas, heavily treed areas, and it's such that building in the proposed location would eliminate the need for any additional rock blasting to create another viable building site somewhere else on the property.

[1:10:56] Planner Thomaidis: And finally, there's support for the request from the neighboring property owners.

[1:11:01] Planner Thomaidis: So, for all those reasons, staff recommend that this variance be approved.

[1:11:07] Planner Thomaidis: Like I mentioned at the beginning, the applicant and owner, James Rogers, is available for

[1:11:12] Planner Thomaidis: any questions.

[1:11:13] Planner Thomaidis: Thank you.

[1:11:13] Planner Thomaidis: All right.

[1:11:15] Planner Thomaidis: I'm also available

[1:11:16] Planner Thomaidis: for any questions, yeah.

[1:11:18] Planner Thomaidis: Not just him, but if you have specific questions for the owner, he's available.

[1:11:22] Trustee Patrick: Well, first of all, I'd like to give the owner, James Roger, an opportunity

[1:11:26] Trustee Patrick: opportunity to address us, if we could either promote him to panelists or get his microphone

[1:11:34] Trustee Patrick: on. There we go, James. Would you, anything you'd like to add? I don't know if we can hear James yet.

[1:11:48] Trustee Patrick: All

[1:11:52] Voice 11: this time. Can you hear me?

[1:11:54] Voice 11: There we go.

[1:11:54] Trustee Patrick: Now we can hear you. Yes, go ahead.

[1:11:56] Voice 11: Okay. I was just saying that I'm pretty new to Zoom calls and all this technology. I've been

[1:12:01] Voice 11: retired for four or five years now. So I don't have really anything to add. I just wanted to

[1:12:08] Voice 11: to thank Margo for all her hard work on this.

[1:12:12] Voice 11: She's very professional with everything she does.

[1:12:14] Voice 11: So thank you.

[1:12:15] Trustee Patrick: All right, well, thank you.

[1:12:17] Trustee Patrick: We'll hold tight.

[1:12:17] Trustee Patrick: I'm gonna turn to the trustees

[1:12:18] Trustee Patrick: to see if they have any questions for staff or the applicant.

[1:12:23] Trustee Patrick: Go ahead, Trustee Bernardo.

[1:12:25] Voice 9: Yeah, a couple of questions for staff.

[1:12:29] Voice 9: I read through the staff report

[1:12:30] Voice 9: and what I get out of it is a couple of things.

[1:12:36] Voice 9: One, the variance that's being requested is consistent

[1:12:39] Voice 9: consistent with basically completing a project that had been previously approved. It may have

[1:12:44] Voice 9: some variations to it, but it's the same footprint, basically. And I can't remember if I've got that

[1:12:50] Voice 9: right or not, but the permitting in the previous project has expired. So that there's, you know,

[1:12:55] Voice 9: my impression is there's nothing inconsistent with what is being asked here with what was

[1:13:01] Voice 9: previously approved. And then the other thing I'd like you to comment on, you know, and it follows

[1:13:07] Voice 9: on my first comment uh i gather that what we're dealing with here is basically a construction site

[1:13:12] Voice 9: that is a mess because it's incomplete uh this will bring those things to conclusion and third

[1:13:22] Voice 9: point uh uh is staff confident that big hole uh in lot 29 is going to get filled in uh on the

[1:13:30] Voice 9: completion of this project thank you i

[1:13:34] Trustee Patrick: see the applicant has raised his hand as well so i'll

[1:13:37] Trustee Patrick: I'll give the applicant a chance to respond.

[1:13:40] Trustee Patrick: Go ahead.

[1:13:42] Voice 11: So I just prefer, or I'd like to clarify

[1:13:46] Voice 11: that it was lot 29, my neighbor, and he's a friend.

[1:13:51] Voice 11: My friend bought lot 29 and I bought lot 30

[1:13:54] Voice 11: because to complete this construction process

[1:13:58] Voice 11: to the point where we can build cabins,

[1:14:00] Voice 11: that you need to control both properties at the same time.

[1:14:04] Voice 11: So just to clarify, Trustee Bernardo,

[1:14:07] Voice 11: of that that the previous variance application was for lot 29 um and i'm i'm this this application is

[1:14:14] Voice 11: for lot 30 but it is very similar in nature and and um just in regards to the hole the hole is

[1:14:21] Voice 11: probably um this is on lot 29 it's probably about i'm just guessing maybe two feet deep

[1:14:28] Voice 11: 10 feet wide um i think with some backfill even on a temporary basis we can we can mitigate the

[1:14:35] Voice 11: the water pooling and the mosquito and frog pond that we, as well as our neighbor, are concerned about.

[1:14:43] Voice 11: But that's something that I would have to work with my new, with my friend and neighbor on Lot 29.

[1:14:53] Trustee Patrick: Thank you. Does staff have anything to add to Trustee Bernardo's question?

[1:14:59] Planner Thomaidis: Through the chair, no. I think that they addressed everything.

[1:15:02] Planner Thomaidis: Does that, if that answers Trustee Bernardo's questions, yeah.

[1:15:06] Planner Thomaidis: Yes.

[1:15:07] Voice 9: And thank you for that. I guess I was, I misunderstood when I read it. I thought

[1:15:11] Voice 9: something, I thought the construction mess covered both lots, but I take your point that

[1:15:16] Voice 9: what we're talking about here in lot 30 is something new. But thank you for that.

[1:15:23] Voice 7: There

[1:15:23] Voice 11: is a construction mess on both, both sites. There's been excavation and blasting

[1:15:27] Voice 11: on both sites. So just to clarify. Thank you. Okay. Trustee Stanford.

[1:15:35] Trustee Patrick: Thank

[1:15:37] Trustee Stamford: you, Chair. Just a quick point out to Mr. Rogers. I mean, this is such a beautiful spot. Anything on this, this promontory that looks out over McNabb, it's just so stunning. So I'm looking forward to someday going past and seeing what you've managed to put together.

[1:15:57] Trustee Stamford: other. I did find this a little bit confusing because we're only doing a request for variance

[1:16:04] Trustee Stamford: on one property, but it's definitely dependent on the work on lot 29. So my concern I think

[1:16:14] Trustee Stamford: you've addressed is that lot 29, the variances and the permits have been agreed to. And so I

[1:16:23] Trustee Stamford: I just want to confirm that and that whether or not there's any expectation

[1:16:27] Trustee Stamford: to be coming back for further variances on 29 that anyone's aware of.

[1:16:33] Trustee Stamford: And then other than that, if there's no other questions,

[1:16:38] Trustee Stamford: I'm happy to move the motion.

[1:16:42] Trustee Patrick: Go ahead, James.

[1:16:45] Voice 11: Okay.

[1:16:45] Voice 11: So just to clarify, the project,

[1:16:51] Voice 11: we need to finish the construction and the infrastructure project

[1:16:56] Voice 11: that jointly benefits 29 and 30 and 29 at some point just based on his

[1:17:04] Voice 11: excavation site will probably have to submit a variation variance application

[1:17:11] Voice 11: similar to his previous one that has now expired but for lot 30 my lot I don't

[1:17:18] Voice 11: see any I don't think I need to apply for any well no I don't see any need to

[1:17:25] Voice 11: apply for variance? No,

[1:17:27] Trustee Stamford: it was lot 29. I was thinking of how it relates. Yep. So that's fine.

[1:17:33] Trustee Stamford: Okay.

[1:17:35] Trustee Patrick: All right. Thank you. Trustees, any other questions for anyone else? Otherwise,

[1:17:41] Trustee Patrick: the motion's on page 52.

[1:17:45] Trustee Stamford: Okay. I'm ready to move the motion. I move that the Gambier-Aaron

[1:17:50] Trustee Stamford: local trust committee approved development variance permit pl dvp 2026 0019 with the

[1:17:57] Trustee Stamford: following variance to the gambier island land use bylaw number 86 2004 a to reduce the rear lot

[1:18:04] Trustee Stamford: line setback from 7.5 to 0 meters to permit construction of a new single family dwelling

[1:18:11] Trustee Stamford: and attached deck all

[1:18:13] Trustee Patrick: right is there a second to the motion second second

[1:18:16] Trustee Patrick: by trustee bernardo

[1:18:18] Trustee Patrick: any discussion um

[1:18:20] Trustee Stamford: i i just want to add that um this area is particularly challenging i don't

[1:18:26] Trustee Stamford: think it helps that you've got two front um lot lines on this with split lots i i've you know

[1:18:34] Trustee Stamford: i'm used to one split lot but having it split twice is is an interesting uh planning technique

[1:18:41] Trustee Stamford: neat for developers but um it's also extremely challenging to to build in this part of douglas

[1:18:49] Trustee Stamford: space so um i think ways that we can help and also the importance of that 20 meter um no-go zone

[1:18:58] Trustee Stamford: but the park um is being extremely valuable to maintaining that rural nature of that particular

[1:19:06] Trustee Stamford: area so um it to me it's worked very well although i do know that it has a lot of challenges for

[1:19:13] Trustee Stamford: people that are trying to build there

[1:19:16] Trustee Patrick: very much any further discussion i'm going to call the vote

[1:19:22] Trustee Patrick: then all those in favor raise your hands and that carries all right well thank you to the applicant

[1:19:28] Trustee Patrick: uh good luck with your project and um uh we'll keep on moving so trustees it's about 20 after 11

[1:19:36] Trustee Patrick: 11? Thank you.

[1:19:40] Trustee Patrick: The next item is 10.1, the major project for

[1:19:44] Trustee Patrick: Gambier Island Community Plan and the Land Use By-Lot Targeted

[1:19:48] Trustee Patrick: Review, Draft By-Lot 163. It begins on

[1:19:52] Trustee Patrick: page 75, and

[1:19:55] Trustee Patrick: look to staff. I believe Planner Sonia Zupanek will present this

[1:20:00] Trustee Patrick: report.

[1:20:02] Voice 15: Good morning. I'll just do an audio check. I changed my headset

[1:20:05] Voice 15: set to see if this works better

[1:20:06] Trustee Patrick: much better thank you so much great

[1:20:10] Voice 15: thank you okay so this report

[1:20:18] Voice 15: introduces draft bylaw 163 for the first time to the local trust committee this is the first

[1:20:24] Voice 15: bylaw to be presented as part of the this review project for the last few years so i'm excited to

[1:20:31] Voice 15: do that as it initiates the formal process of introducing potential amendments to your official

[1:20:36] Voice 15: community plan specifically to address Indigenous context, acknowledgement, objectives and policies

[1:20:44] Voice 15: as per the recommendations of Squamish Nation. So staff are recommending input today in terms of

[1:20:51] Voice 15: whether or not this draft as presented is ready for first reading and referrals to agencies,

[1:20:57] Voice 15: First Nations and your Advisory Planning Commission. In terms of a bit of background to recap,

[1:21:04] Voice 15: cap, the project charter has been revised for this project and posted to the website as per your

[1:21:10] Voice 15: resolution at the last business meeting. There is an approved project budget now and I can confirm

[1:21:15] Voice 15: that $6,000 for this next fiscal year. And so I will update the project charter further to reflect

[1:21:23] Voice 15: those funds that are available for public engagement, legal review, public hearing, etc.

[1:21:31] Voice 15: et cetera, whichever direction you choose to go with this particular draft bylaw.

[1:21:35] Voice 15: The Advisory Planning Commission met yesterday to discuss the referral that you had requested

[1:21:42] Voice 15: to be sent out regarding public engagement for this summer, the draft shoreline development

[1:21:49] Voice 15: permit area, the draft heritage conservation area, and they have made three recommendations

[1:21:55] Voice 15: for the local trust committee's consideration today.

[1:21:59] Voice 15: The acting chair of your APC is or was in attendance earlier,

[1:22:03] Voice 15: so I'm not sure if she still is,

[1:22:04] Voice 15: but perhaps if you needed to speak with her,

[1:22:08] Voice 15: she may be available.

[1:22:09] Voice 15: So the first recommendation

[1:22:11] Voice 15: from your advisory planning commission,

[1:22:13] Voice 15: and these are drafts since the minutes

[1:22:15] Voice 15: have just been finalized,

[1:22:18] Voice 15: is that the APC has reviewed

[1:22:20] Voice 15: and supports the revised project charter,

[1:22:22] Voice 15: deliverables in the work plan,

[1:22:24] Voice 15: to engage the community specifically on the draft shoreline development permit area only,

[1:22:30] Voice 15: so not the heritage conservation area.

[1:22:33] Voice 15: And so staff are not recommending the HCA in its draft format advance to public engagement at this time.

[1:22:41] Voice 15: The regional planning team is still working with this draft language

[1:22:47] Voice 15: and our engagement with nations that are also currently considering this tool for other local trust areas.

[1:22:53] Voice 15: So we'd like to explore this further and report back to the local trust committee on potential next steps once your project is advanced to that stage, which you're currently not at at this time.

[1:23:06] Voice 15: So the focus would be solely on the shoreline development permit area.

[1:23:09] Voice 15: I was pleased to hear the trustee discussions earlier in this agenda around being motivated to address shoreline protection and coastal flooding issues in a more comprehensive way as this draft shoreline protection DPA that we presented to you was developed in direct consultation with First Nations.

[1:23:27] Voice 15: The second APC recommendation to the Local Trust Committee was to release project funds

[1:23:33] Voice 15: from the $6,000 budget to support the development of a short recorded informational video on

[1:23:40] Voice 15: the Draft Shoreline Development Permit Area that would be posted to the website and available

[1:23:43] Voice 15: to residents and community members online and host three community engagement opportunities

[1:23:50] Voice 15: in July and August, two which would be held on Gambier Island in different locations.

[1:23:54] Voice 15: on weekends was identified as the preferred recommendation and one weekday in Vancouver.

[1:24:01] Voice 15: The third APC recommendation was to the development of a draft public survey on the

[1:24:07] Voice 15: shoreline development permit area soliciting public input and the informational video being

[1:24:14] Voice 15: referred back to the Advisory Planning Commission prior to being presented to the Local Trust

[1:24:18] Voice 15: Committee. So we can circle back to those recommendations. That's just to give you a

[1:24:23] Voice 15: heads up of what was hot off the press from yesterday's Advisory Planning Commission

[1:24:26] Voice 15: meeting. Before I move on to the draft bylaw 163, are there any questions on the APC recommendations?

[1:24:35] Trustee Patrick: Go ahead, Trustee Stanford.

[1:24:37] Trustee Stamford: Yeah, I was really impressed at how the APC worked through the

[1:24:45] Trustee Stamford: complications of changing information and how to parse out moving forward with public engagement.

[1:24:54] Trustee Stamford: I am concerned about timelines.

[1:24:56] Trustee Stamford: I don't know how to affect the actions, the recommendations from the APC as the minutes

[1:25:06] Trustee Stamford: haven't come to us.

[1:25:07] Trustee Stamford: So I'm just looking at timelines.

[1:25:09] Trustee Stamford: Realistically, there was talk about having engagement through the summer.

[1:25:14] Trustee Stamford: I think that's the only time we can do it here.

[1:25:17] Trustee Stamford: um but how to to make that happen um if we can't um actually action those recommendations

[1:25:25] Trustee Stamford: until we see the minutes or if we can do that ahead of time uh that would help us move forward

[1:25:32] Trustee Stamford: on this my

[1:25:33] Voice 15: understanding is the local trust committee can direct staff to proceed with

[1:25:38] Voice 15: the verbal recommendations that i've summarized for you based on the draft minutes

[1:25:42] Voice 15: this

[1:25:44] Trustee Stamford: so i would like to do that i guess it would be best practice to actually see them on

[1:25:50] Trustee Stamford: the screen so we understand what we're doing are they available to be viewed that way and then we

[1:25:58] Trustee Stamford: connect on those the rest of the committee is this the the best way just to get this part over with

[1:26:05] Trustee Stamford: um or do you want to do this in a different order

[1:26:09] Trustee Patrick: sure i think if we're in this discussion now if

[1:26:12] Trustee Patrick: if that's okay with staff, is to proceed with the recommendations in this aspect of the work.

[1:26:19] Voice 15: Just give me a moment and I can.

[1:26:22] Trustee Patrick: Trustee Bernardo, did you have a question?

[1:26:24] Voice 9: Yes, and I apologize because I'm actually having trouble following the implications of what we're

[1:26:31] Voice 9: talking about because I'm not that familiar, in fact, not familiar at all with what the APC has

[1:26:34] Voice 9: been doing other than what I've just heard today. And I apologize if it's actually been covered and

[1:26:43] Voice 9: And I just didn't understand it. But I'm just narrowly focused on, at least for today's purposes, on the proposed language for the OCP amendment that's before us.

[1:26:55] Voice 9: And it's very specific. It's just one element of the OCP review, but it's obviously very important.

[1:27:05] Voice 9: and if we get to a point where the local trust committee arrives at language that it's happy

[1:27:14] Voice 9: about and thinks it's appropriate for the ocp i'm just uh i'm just a little anxious about the

[1:27:22] Voice 9: staging of the public engagement part of it for this i see in the proposed recommendations there

[1:27:30] Voice 9: there from staff, the idea is whatever LTC agrees to,

[1:27:35] Voice 9: we would then go back to First Nations,

[1:27:38] Voice 9: or sorry, Indigenous governing bodies

[1:27:40] Voice 9: and local governments and other agencies

[1:27:43] Voice 9: for their views about it before we go

[1:27:45] Voice 9: into dealing with the general public.

[1:27:50] Voice 9: And I'm just wondering if we could put some thought

[1:27:55] Voice 9: into whether or not it might be prudent

[1:27:57] Voice 9: to actually reach out and do some preliminary engagement

[1:28:00] Voice 9: with the public before we do that,

[1:28:04] Voice 9: before whatever we think is feasible

[1:28:08] Voice 9: and before we go back to the First Nations

[1:28:10] Voice 9: and our Indigenous government bodies

[1:28:12] Voice 9: and those other agencies.

[1:28:13] Voice 9: And the reason I'm saying that is it may be

[1:28:16] Voice 9: that there are things that come out of that public engagement

[1:28:19] Voice 9: that would be highly relevant to the LTC's judgment

[1:28:21] Voice 9: about what should or should not be in that OCP amendment.

[1:28:25] Voice 9: And frankly, it's just respectful of the community

[1:28:27] Voice 9: to sort of get their input.

[1:28:30] Voice 9: and i suppose one of the reasons i'm kind of thinking along these lines is and i don't want

[1:28:37] Voice 9: to restate it but you know we've heard a certain amount of i don't want to go so far as to call

[1:28:42] Voice 9: concern but you know questions about okay when do we you know when does the general public the

[1:28:49] Voice 9: landowners the property owners when do they get to get their licks in in terms of like

[1:28:54] Voice 9: of being officially heard through an engagement process

[1:28:58] Voice 9: that some people, and I don't think it's fair,

[1:29:01] Voice 9: but it's an impression that some people feel

[1:29:03] Voice 9: has been gotten away from them.

[1:29:07] Voice 9: That, you know, we're busy over here doing our thing,

[1:29:11] Voice 9: engaging with Indigenous governing bodies.

[1:29:15] Voice 9: What about the public?

[1:29:17] Voice 9: Like I said, I'm not entirely sure that's a fair take on it,

[1:29:21] Voice 9: but that's the impression that's out there.

[1:29:22] Voice 9: And I'm just wondering if it makes sense

[1:29:24] Voice 9: to have a strategy of engagement where we have earlier engagement and perhaps more frequent

[1:29:32] Voice 9: engagement at different stages of the process other than the usual formalities. Sorry for the

[1:29:37] Voice 9: long-winded and confused pseudo question there, but do we have some options there in terms of

[1:29:45] Voice 9: public engagement? Thank you.

[1:29:48] Trustee Patrick: I think just from our minutes from last time, the Advisory Planning

[1:29:52] Trustee Patrick: planning commission was only asked to talk about the shoreline review project.

[1:29:56] Trustee Patrick: So that's why their comments are only pertaining to.

[1:30:00] Trustee Patrick: that um and so go ahead trustee stanford well

[1:30:04] Trustee Stamford: if it's okay chair um i i do want to just stick with

[1:30:08] Trustee Stamford: the apc recommendations just for now i do really hear what trustee bernardo is saying and i think

[1:30:15] Trustee Stamford: that is an important discussion point with our what i see is the next topic which is the ocp

[1:30:23] Trustee Stamford: language um but okay

[1:30:26] Voice 9: i i'm fine we can we can i so long as we just get into that topic at some

[1:30:30] Voice 9: point i'm good yeah

[1:30:31] Trustee Stamford: i i kind of just want to get this uh done just because the timelines are really

[1:30:36] Trustee Stamford: tight and i i'm not even sure if it's realistic but if we can get this moving as much as possible

[1:30:42] Trustee Stamford: then that gives us the opportunity then discuss what what engagement can happen i know apc wants

[1:30:50] Trustee Stamford: wants to see these items, which again, then delays our ability to move it out. But they're very

[1:30:58] Trustee Stamford: quite clear that they want to have some kind of response to whatever we present.

[1:31:04] Trustee Patrick: All right. So then can staff bring up those recommendations on the screen?

[1:31:09] Trustee Patrick: Of course.

[1:31:14] Voice 15: So these are the three recommendations passed by the Advisory Planning Commission

[1:31:19] Voice 15: yesterday at their meeting that are in direct relation to the LTC resolution that was passed

[1:31:24] Voice 15: at your last business meeting?

[1:31:35] Trustee Stamford: Do you want me to just speak to

[1:31:37] Trustee Stamford: my understanding of it?

[1:31:39] Trustee Stamford: This came out of specifically around the DPA language

[1:31:45] Trustee Stamford: that they've been working on and the recommendations.

[1:31:50] Trustee Stamford: And our question to them was,

[1:31:53] Trustee Stamford: what is the best way to engage?

[1:31:56] Trustee Stamford: In general, what I heard,

[1:31:58] Trustee Stamford: and again, we haven't got the official minutes,

[1:32:00] Trustee Stamford: But it was to do less and do it better. And this was a specific way for them to be able to look at engagement possibilities, but also get feedback to us from their recommended projects.

[1:32:20] Trustee Stamford: projects so um i i think this is a good uh move forward there as they everyone outlined yesterday

[1:32:30] Trustee Stamford: was the real challenge is how do we quote unquote engage what does that mean to a community like

[1:32:36] Trustee Stamford: gambier island where so many people there there's no connectivity um so what works in new brighton

[1:32:45] Trustee Stamford: at the the hall doesn't necessarily translate at all to a large group of people especially

[1:32:52] Trustee Stamford: waterfront people um that um are mainly working from vancouver or are remote access so how do we

[1:33:02] Trustee Stamford: um push the or not push allow this process to um engage most effectively so one of their ideas

[1:33:11] Trustee Stamford: is was the short recorded video um and then have a type of engagement attached to that

[1:33:19] Trustee Stamford: again we keep coming up with the challenges to how to find an appropriate on island location

[1:33:26] Trustee Stamford: outside of the southwest peninsula sea ranch was mentioned several times

[1:33:32] Trustee Stamford: I know they're very accommodating, but there is also certain aspects of liability and concerns for staff on private locations.

[1:33:46] Trustee Stamford: There also is the camps. They tend to be more full during the summer.

[1:33:51] Trustee Stamford: So these are the kinds of things that we need to be aware of.

[1:33:55] Trustee Stamford: but their primary goal was how to get a deeper more meaningful engagement on the the kind of

[1:34:02] Trustee Stamford: language that was in the APC or in the DPA is that do I cover that Sonia is that how you heard it or

[1:34:10] Trustee Stamford: again we have to be careful because we we just haven't processed the minutes yet

[1:34:15] Trustee Stamford: that's

[1:34:17] Voice 15: correct regardless of the the minutes yes I was in attendance for the entire meeting

[1:34:21] Voice 15: trustees are always welcome to observe so there's no surprises at your business meeting what the

[1:34:27] Voice 15: deliberations were and these recommendations i think are very clear yeah

[1:34:32] Trustee Stamford: um so if there's no

[1:34:34] Trustee Stamford: other comments i'd like to move um i'll do them separate motions if that's okay um i'd like to

[1:34:42] Trustee Stamford: move that the apc has reviewed and supports the revised project chart of deliverables and work

[1:34:48] Trustee Stamford: plan um so i don't really need to move that no that's

[1:34:53] Voice 15: just through the chair if i can suggest

[1:34:55] Voice 15: an approach with these recommendations

[1:34:57] Voice 15: the the number two and number three are for ltc direction

[1:35:02] Voice 15: of staff for next steps so if

[1:35:03] Voice 15: you concur with that number two in terms of the development of

[1:35:07] Voice 15: an in-house informational short video regarding the draft shoreline dpa in its form at as it

[1:35:14] Voice 15: stands currently. That's a subset of recommendation number two. And then the number of engagement

[1:35:20] Voice 15: opportunities and the locations in general terms, these are very specific details

[1:35:26] Voice 15: that they're recommending to you. You don't necessarily have to have those embedded in your

[1:35:31] Voice 15: LTC resolution back to staff because we're going to do our best to try to figure out

[1:35:35] Voice 15: with this information how to secure publicly accessible venues. Meeting on private property

[1:35:41] Voice 15: is not something that is easy for staff to accommodate for a number of reasons.

[1:35:46] Voice 15: So I'll just preface that for your understanding.

[1:35:50] Voice 15: And the third recommendation for the survey and the informational video,

[1:35:55] Voice 15: this would be a working opportunity for staff to continue to work with your APC members

[1:36:00] Voice 15: on the development of these products and then present them back to you

[1:36:05] Voice 15: for consideration before they're released publicly.

[1:36:08] Voice 15: So there'd be two resolutions from the LTC today if you concur with these recommendations,

[1:36:14] Voice 15: the level of detail that's in these is not necessarily needed to be repeated.

[1:36:20] Trustee Stamford: Okay, that's clear to me.

[1:36:22] Trustee Stamford: So I can do two and three if okay.

[1:36:26] Trustee Patrick: Go ahead Trustee Bernardo question.

[1:36:28] Voice 9: Yeah, thank you.

[1:36:29] Voice 9: Generally by the way, I mean, this is really all about engaging the community of Gambier

[1:36:34] Voice 9: and in that respect, you know, I'm, you know, I think the prudent thing for somebody in my position

[1:36:41] Voice 9: to do is to listen carefully to what I hear from Trustee Stamford and the staff about what's

[1:36:46] Voice 9: happening in the community, because I'm inclined to defer questions about how to best engage the

[1:36:51] Voice 9: community. I'm inclined to defer to the community about that, about how to do it. So my question is

[1:36:57] Voice 9: is really the first two points in paragraph two.

[1:37:03] Voice 9: Those are very straightforward issues.

[1:37:06] Voice 9: I'm a little confused about item three.

[1:37:08] Voice 9: I get the recommendation of a development draft

[1:37:11] Voice 9: public survey, but then I get a little lost.

[1:37:15] Voice 9: It says, and a draft public survey on the information video

[1:37:21] Voice 9: and then be referred back to the APC for comment

[1:37:24] Voice 9: prior being presented to the LTC.

[1:37:26] Voice 9: see I'm having trouble following what what that means sure

[1:37:31] Voice 15: I can go ahead clarify the advisory

[1:37:34] Voice 15: planning commission would like to work with staff on the development of both those products before

[1:37:38] Voice 15: the local trust committee receives them for consideration of next steps oh

[1:37:43] Voice 9: okay thank you

[1:37:43] Voice 9: got it and

[1:37:45] Voice 15: just to be clear your advisory planning commission was appointed by the local trust

[1:37:49] Voice 15: committee to represent community interests so you are referring to the APC to provide you with

[1:37:55] Voice 15: recommendations on how to engage the gambier island community is a form of an efficient process

[1:38:01] Voice 15: for this planning project right

[1:38:04] Voice 9: all right thank you for that

[1:38:07] Trustee Patrick: questions trustee stamford do you

[1:38:10] Trustee Patrick: think you can yeah

[1:38:12] Trustee Stamford: i can proceed um all right i moved that the gambier on local trust committee

[1:38:17] Trustee Stamford: um release should i do it based on apc recommendations or just do it straight through

[1:38:30] Trustee Stamford: Sorry,

[1:38:31] Voice 15: I'm not sure what you mean.

[1:38:31] Trustee Stamford: Do I have to say the APC recommends or can I just say that the GAMRI?

[1:38:35] Trustee Stamford: No, this has to do with the local trust committee directing staff.

[1:38:39] Trustee Stamford: This has nothing to do with the APC.

[1:38:40] Trustee Stamford: That's what I thought.

[1:38:41] Trustee Stamford: Okay, I move that the GAMRI local trust committee request staff to release project funds to support

[1:38:48] Trustee Stamford: A, the development of a short recorded video on the draft shoreline DPA posted online

[1:38:54] Trustee Stamford: line and b three community engagement opportunities in july and august can i is it better just to say

[1:39:04] Trustee Stamford: in the summer july and august is fine okay and i'll leave it at that all

[1:39:13] Trustee Patrick: right so wording good

[1:39:15] Trustee Patrick: with the new planners opening only

[1:39:18] Voice 15: to add the project funds from the official community plan

[1:39:21] Voice 15: and review project budget.

[1:39:25] Trustee Stamford: Can we say that's a friendly amendment?

[1:39:29] Trustee Patrick: Yeah, but it hasn't been seconded yet.

[1:39:30] Trustee Patrick: So there's no friendly amendment yet.

[1:39:32] Trustee Patrick: Just wanna make sure we have the wording satisfied.

[1:39:36] Trustee Patrick: So Lisa, I'm sure you've caught that.

[1:39:39] Trustee Patrick: And with that, is there a second to the motion?

[1:39:42] Voice 9: I'm happy to second it as amended.

[1:39:46] Trustee Patrick: All right, any discussion?

[1:39:54] Trustee Patrick: Call the vote then.

[1:39:54] Trustee Patrick: All those in favor, raise your hands.

[1:39:56] Trustee Patrick: And that carries.

[1:39:59] Trustee Stamford: Okay, and next I move that the staff work with the Advisory Planning Commission members

[1:40:14] Trustee Stamford: on the development of a draft public survey on the Shoreline DPA working draft document.

[1:40:22] Trustee Stamford: This is ugly.

[1:40:23] Trustee Stamford: and the information video be referred back to the APC for comment prior to being presented to the

[1:40:29] Trustee Stamford: LCT or LTC um

[1:40:32] Trustee Patrick: I'm going to give Lisa a moment she's yeah that one's probably

[1:40:37] Trustee Patrick: that the local

[1:40:38] Trustee Patrick: trust committee request staff I think uh trustee Bernardo um

[1:40:44] Voice 9: just for ease of um comprehension and

[1:40:47] Voice 9: reading on the record I think it might be helpful if you know we may keep the two concepts but

[1:40:51] Voice 9: But just like we did with paragraph two, broke them up into A and B, these are actually two separate ideas.

[1:40:56] Voice 9: One, APC and staff work on the draft public survey.

[1:41:01] Voice 9: Two, information video goes back to the APC for comment.

[1:41:04] Voice 9: So they should be two separate sentences, I think.

[1:41:08] Trustee Patrick: Although I know they want both to go back.

[1:41:11] Trustee Patrick: Yeah.

[1:41:12] Trustee Patrick: We'll give Lisa a moment.

[1:41:13] Trustee Patrick: And then, Lisa, when you're ready, you can read back what you think you've heard.

[1:41:18] Trustee Patrick: We'll see if it works.

[1:41:19] Trustee Patrick: works.

[1:41:31] Voice 4: Yes, Chair Patrick, I'll read back what I think I've heard. Thank you. That the Gambier

[1:41:37] Voice 4: Island Local Trust Committee requests staff work with the Advisory Planning Commission members on

[1:41:42] Voice 4: A, the development of a draft public survey on the shoreline development permit area

[1:41:48] Voice 4: working draft document, and B, that the information video be referred back to the

[1:41:55] Voice 4: Advisory Planning Commission for comment prior to being presented to the Local Trust Committee.

[1:42:03] Voice 4: Does

[1:42:03] Trustee Patrick: that sound good?

[1:42:03] Trustee Patrick: Go ahead, Trustee Stanford.

[1:42:06] Trustee Stamford: I think there's C, is the survey needs to go back to the APC as well.

[1:42:15] Voice 9: Yeah, but how does that work?

[1:42:16] Voice 9: If the APC is working with the staff, why does it have to go back to the APC if they're working jointly?

[1:42:23] Voice 15: Correct.

[1:42:23] Voice 15: The idea is that we'll

[1:42:24] Voice 15: work on both drafts.

[1:42:27] Voice 15: Staff will work with the Advisory Planning Commission.

[1:42:28] Voice 15: and once the APC is happy, is comfortable with the drafts,

[1:42:34] Voice 15: I'll post them to an agenda for your business plan.

[1:42:38] Voice 7: Okay,

[1:42:39] Voice 15: if that's

[1:42:39] Trustee Patrick: clear, I'm willing to move that.

[1:42:42] Trustee Patrick: Did that motion as read sound clear to you, Planner Zipanek?

[1:42:48] Trustee Patrick: I think it's a clear concept.

[1:42:49] Trustee Stamford: It's just seen it, yeah.

[1:42:53] Trustee Stamford: Do

[1:42:53] Voice 15: you want it read back?

[1:42:55] Voice 15: I'm good.

[1:42:56] Voice 15: yeah b is the the informational video and both to be referred back or both to be uh presented

[1:43:04] Voice 15: back to the local trust committee only after we've done the work with the apc that's fine thank you

[1:43:10] Voice 15: all

[1:43:11] Trustee Patrick: right okay so i'm willing to do that you're willing to move that all right is there a second

[1:43:17] Trustee Patrick: seconded by trustee bernardo any discussion not i'll call the vote all those in favor

[1:43:24] Trustee Patrick: raise your hands and that carries okay uh so that takes care and i'm really grateful for to the apc

[1:43:32] Trustee Patrick: for uh working on this uh trustee stanford super

[1:43:35] Trustee Stamford: quick um when there's a chance can i just get a

[1:43:38] Trustee Stamford: written um copy of that motion just so i have it with me and then i can let let the apc know

[1:43:46] Trustee Stamford: that that's what we've done let

[1:43:51] Trustee Patrick: me reach out to lisa and get a copy of that i'm sure

[1:43:54] Voice 4: yes to the

[1:43:55] Voice 4: the chair i can do that thanks so much lisa

[1:43:58] Trustee Patrick: okay

[1:44:00] Voice 15: okay with the local trust committee i'll proceed

[1:44:03] Voice 15: with the staff report uh summary regarding draft bylaw number 163 so this has been prepared to

[1:44:10] Voice 15: amend your gambier island official community plan to address four recommendations that came out of

[1:44:16] Voice 15: our engagement with squamish nation a1 was to update the official community plan with squamish

[1:44:24] Voice 15: Squamish Nation references to Gambier Island throughout the document, or at least to preface

[1:44:30] Voice 15: them, A2 was to amend the OCP with the appropriate land acknowledgement language.

[1:44:36] Voice 15: Recommendation A4 was to amend the official community plan with specific commitments to

[1:44:40] Voice 15: reconciliation as an overarching framework for all policy guidance.

[1:44:44] Voice 15: And A5 was to amend the official community plan to explicitly recognize the impacts of

[1:44:49] Voice 15: the existing patterns of settlement protected areas and residential development on first

[1:44:54] Voice 15: nations rights and title so that's the basis of why this draft has been framed in this way for

[1:44:59] Voice 15: your consideration today my staff have also included one additional amendment in this

[1:45:04] Voice 15: draft bylaw that was not part of the first nations engagement work that we've done it's unrelated to

[1:45:09] Voice 15: that but that was to include the cotton bay lots that were excluded from the original official

[1:45:14] Voice 15: Official Community Plan By-law 73.

[1:45:16] Voice 15: So this draft contains a provision to address this historic exclusion

[1:45:20] Voice 15: and have the Official Community Plan be applicable to all of Gambrier Island.

[1:45:27] Voice 15: So we are recommending that the LTC consider this draft for first reading and referrals

[1:45:34] Voice 15: as per the recommendations in the staff report.

[1:45:36] Voice 15: We've reviewed this draft by-law against the Island's Trust Policy Statement,

[1:45:40] Voice 15: directive checklist which is attached as attachment number two and conclude that

[1:45:45] Voice 15: the draft bylaw is not contrary or at variance to the island's trust policy statement

[1:45:51] Voice 15: we want to acknowledge that as of last night staff have received a substantive set of edits

[1:45:58] Voice 15: from both trustees to the draft bylaw and due to timing we've not had sufficient opportunity to

[1:46:05] Voice 15: to fully review or assess these proposed changes as to whether or not they address the Squamish

[1:46:11] Voice 15: Nation engagement recommendations. So those proposed edits are not obviously a part of this

[1:46:18] Voice 15: agenda package because they were received by staff last night. Given the significance of what

[1:46:25] Voice 15: appears to be the draft revisions that the trustees are proposing, staff are recommending those edits

[1:46:30] Voice 15: it be formally brought forward to a local trust committee, perhaps your May business meeting to

[1:46:36] Voice 15: allow for proper consideration, including deliberation on next steps and any appropriate

[1:46:41] Voice 15: amendments to the draft bylaw. So I'm not recommending amendments to the bylaw based on

[1:46:48] Voice 15: any of those changes unless they're attached to staff report or the agenda package for

[1:46:53] Voice 15: transparency and consideration by the local trust committee. If there's any questions about

[1:46:58] Voice 15: about the draft byline, I'm here to listen, take notes, and provide as much advice as I can at this

[1:47:05] Voice 15: time.

[1:47:06] Trustee Patrick: All right. I think what would make sense is, you know, both trustees have made some comments,

[1:47:12] Trustee Patrick: so I think if they could kind of speak to sort of the nature of what they were thinking, and then

[1:47:15] Trustee Patrick: we could talk about process, you know, how to move forward as sort of a second part. But go ahead,

[1:47:23] Trustee Patrick: head trustee stanford um

[1:47:25] Trustee Stamford: thank you and uh again i did preface my late night email and my early

[1:47:31] Trustee Stamford: early morning email this uh this morning understanding that this totally threw everything

[1:47:36] Trustee Stamford: off um um in and also commend trustee bernardo for getting his edits in far earlier than i did

[1:47:46] Trustee Stamford: it. Reading through this, I read it through several times and just was uncomfortable with

[1:47:55] Trustee Stamford: how this was going to present as an OCP as a whole. I mean, I obviously had

[1:48:03] Trustee Stamford: visions of a different document as we were ending this term and was trying to find ways to

[1:48:11] Trustee Stamford: to implement at least a small portion of that idea

[1:48:18] Trustee Stamford: with this first reading of this particular section

[1:48:21] Trustee Stamford: of the official community plan.

[1:48:24] Trustee Stamford: Primarily, what was concerning me was that there was no overarching

[1:48:31] Trustee Stamford: statement of where Gambier Island had been and was going.

[1:48:36] Trustee Stamford: So I just wanted to place more of a historical context

[1:48:41] Trustee Stamford: with the inclusion of non-indigenous communities on the island

[1:48:48] Trustee Stamford: so that this is presented as a combination of potential visions.

[1:48:57] Trustee Stamford: Just giving it a bit more of a softer introduction.

[1:49:03] Trustee Stamford: And then I personally found it easier to separate out

[1:49:11] Trustee Stamford: the First Nations acknowledgements in a different way, but I've maintained most of the wording

[1:49:20] Trustee Stamford: as presented by staff under the assumption that the wording had been taken from the Squamish

[1:49:29] Trustee Stamford: Nation staff particularly, so I wanted to include it in that way. But I did do quite a bit of cut

[1:49:36] Trustee Stamford: cut and paste to rearrange it in a way that made more sense to me.

[1:49:41] Trustee Stamford: The big questions that I had coming out of that process was I felt there

[1:49:46] Trustee Stamford: was specific areas that related to the heritage conservation or

[1:49:53] Trustee Stamford: archaeology interests.

[1:49:56] Trustee Stamford: And then other wording that was more specific to foreshore setbacks or

[1:50:05] Trustee Stamford: or freshwater setbacks, so that those could be separated out somehow.

[1:50:14] Trustee Stamford: Recognizing this isn't the usual process, but this is the way it made more sense to me,

[1:50:21] Trustee Stamford: without referencing Trustee Bernardo's specific outline of different wording. I'm not sure where

[1:50:29] Trustee Stamford: that's coming from, and I'm hoping to hear more on that and have that discussion there. But

[1:50:35] Trustee Stamford: again i do recognize i've kind of thrown a bit of a spanner in this um in terms of my

[1:50:41] Trustee Stamford: recommendations so i'd just like to leave it at that

[1:50:46] Voice 5: okay thank you uh trustee bernardo do you

[1:50:49] Voice 5: want to talk to sort of where you were sure coming

[1:50:51] Voice 5: from thanks yeah

[1:50:53] Voice 9: i think trustee stamford and she

[1:50:55] Voice 9: can elaborate later i think her her perspective and her concerns are more sensitive i think to

[1:51:03] Voice 9: where the community is at and that's understandable because she's there um so to the extent that um

[1:51:13] Voice 9: trustee stanford's going in the direction of wanting to amplify the amendment so that it has

[1:51:19] Voice 9: more things in it that have a more balanced perspective although i don't think

[1:51:27] Voice 9: it's that's really a question of timing i think but to the extent that trustee stanford wants to

[1:51:32] Voice 9: go in the direction of kind of elaborating other things and the ocp amendment so that the community

[1:51:36] Voice 9: when it comes before the community they can it looks more balanced to them i i'm sympathetic

[1:51:41] Voice 9: to that but i guess i i haven't had a chance to look at her suggestions and i think um as

[1:51:47] Voice 9: trustees opening pointed out that's something that you know both of our suggestions is something

[1:51:52] Voice 9: staff needs time to think about so they can come back and respectfully and carefully chosen

[1:51:56] Voice 9: in language point out why we're wrong uh and uh so my concern is quite a bit narrower i'm just

[1:52:06] Voice 9: looking on um this ocp amendment proposal on its terms and the plan is open i can can i can ex

[1:52:17] Voice 9: explain or elaborate uh later on this point but my impression my i just assumed when i was reading

[1:52:23] Voice 9: this this is just one step it's just one amendment and that there will be other amendments that

[1:52:29] Voice 9: address other issues later on in the process and that we're doing this in a the strategy

[1:52:40] Voice 9: here is to do this in a kind of a not piecemeal but in a kind of like separate concepts and to

[1:52:46] Voice 9: lead with the reconciliation piece because so much work has gone into it i don't have a problem with

[1:52:51] Voice 9: that but um it ties into the point i made before which is if we do take that approach i think we

[1:52:59] Voice 9: have to be just very careful and very sensitive about how we how we engage the public engagement

[1:53:03] Voice 9: aspect so that people out there the general public understands this is just the beginning of the

[1:53:09] Voice 9: thing it's just a preliminary stuff uh and um related to that um and this gets into where i'm

[1:53:19] Voice 9: coming from with my suggestions is like i do agree with the direction that this is going but my

[1:53:24] Voice 9: concern is really you know i can't help but put my lawyer hat on when i see this stuff and my concern

[1:53:32] Voice 9: is that the the context that's presented in the ocp uh in the sort of the background to the the

[1:53:38] Voice 9: policies that are being proposed be very careful um in the wording to avoid misunderstanding

[1:53:46] Voice 9: understanding, specifically a lot of supportive language around reconciliation, not just in our

[1:53:55] Voice 9: environment, everywhere. It's very general language that is aspirational, and there's nothing wrong

[1:54:01] Voice 9: with that, and I think that belongs in communication pieces, because that is part of the motive spirit

[1:54:08] Voice 9: behind this stuff. But in legislation itself, I think we have to be exceedingly careful to avoid

[1:54:14] Voice 9: creating the impression that the scope of what we have in mind is going beyond our jurisdiction.

[1:54:22] Voice 9: We actually have very narrow jurisdiction, but we can and can't do. I don't want to create the

[1:54:26] Voice 9: impression with IGBs or the public that we have some grand scheme to create co-management or

[1:54:33] Voice 9: co-governance when we don't actually have the jurisdiction to do that. That really informs

[1:54:40] Voice 9: the majority of my my edits that's not to say that that can't be an aspiration but we have to

[1:54:46] Voice 9: be very clear about what we're aspiring to and the direction that we're going in so i i want to get

[1:54:52] Voice 9: away from the the general aspirational language in there and to be very specific about the direction

[1:54:57] Voice 9: we're setting um that's why i i think the context should be presented as simply as possible uh i

[1:55:04] Voice 9: don't want language in there that could be mistaken for argument because argument doesn't belong in

[1:55:10] Voice 9: legislation uh and so that's the general uh approach that i i'm taking all

[1:55:18] Trustee Patrick: right thank you

[1:55:19] Trustee Patrick: i guess so i'm going to turn to planner zupanek you've kind of heard some reasoning behind things

[1:55:23] Trustee Patrick: and uh what you're thinking next steps might be you're muted sorry thank

[1:55:38] Voice 15: you so the information

[1:55:42] Voice 15: that was sent to staff last night should be part of the agenda package at your next business

[1:55:47] Voice 15: meeting for a discussion if it appears that the trustees are not comfortable

[1:55:52] Voice 15: with the draft bylaw as presented and that you both have substantive edits

[1:55:56] Voice 15: that you wish to see incorporated that's what we can do is bring those forward to

[1:56:03] Voice 15: your next meeting you can deliberate and debate the merits of those potential

[1:56:08] Voice 15: changes and direct staff on how you'd like to proceed I'm going to preface all

[1:56:13] Voice 15: staff recommendations at your next meeting with the underlying project

[1:56:18] Voice 15: Charter objective that this is to address for specific recommendations from Squamish Nation

[1:56:24] Voice 15: first and foremost and that this is within your jurisdiction to ensure that your official

[1:56:29] Voice 15: community plan for Gambier Island addresses those concerns for the first time ever because the

[1:56:36] Voice 15: balance has been imbalanced for the duration and lifespan of this official community plan since

[1:56:44] Voice 15: its inception and adoption. So I'm here to provide professional advice to create some balance in your

[1:56:52] Voice 15: official community plan to acknowledge this context, which has been missing for decades.

[1:56:58] Voice 15: And so I will bring forward the edits that you submitted last night. If that's

[1:57:04] Voice 15: what you wish to

[1:57:04] Voice 15: see on an agenda package, they'll just be attachments to a report with, I'm not sure what

[1:57:12] Voice 15: what kind of an analysis I can do to support you.

[1:57:15] Voice 15: I think I would just be providing those attachments to you

[1:57:19] Voice 15: for recommendation of how you wish to proceed

[1:57:22] Voice 15: because I'm unclear as to how to take those two very diverse sets of edits

[1:57:29] Voice 15: and provide you with any professional planning advice

[1:57:32] Voice 15: because I'm quite comfortable with BIOL 163 and its draft format.

[1:57:36] Voice 15: However, I will review those edits

[1:57:39] Voice 15: and be prepared to speak to them at your next meeting.

[1:57:44] Voice 15: But I'm unable to do that today.

[1:57:47] Voice 15: Trustee Bernardo?

[1:57:52] Voice 9: Everything Planner Zupanek is saying is completely understandable.

[1:57:55] Voice 9: You know, there's a lot there that's coming from both of us.

[1:57:59] Voice 9: And staff to do a responsible job needs a chance to digest it.

[1:58:03] Voice 9: I think, you know, subject to what Trustee Sanford says about this,

[1:58:07] Voice 9: I think it's incumbent on us not to simply just leave it to Planner Zupanek.

[1:58:11] Voice 9: to sort of these two different kind of approaches

[1:58:14] Voice 9: and recommendations,

[1:58:15] Voice 9: just give her this lump of confusing signals.

[1:58:18] Voice 9: I think it's incumbent on us to spend some time today,

[1:58:20] Voice 9: perhaps just going through our different perspectives

[1:58:28] Voice 9: and discussing their merits.

[1:58:30] Voice 9: So that then out of, I would be hopeful

[1:58:32] Voice 9: that out of that would emerge a sense of direction

[1:58:36] Voice 9: that the planners who've been in can then work with.

[1:58:39] Voice 9: I mean, if there's things I'm suggesting

[1:58:40] Voice 9: that we simply can't you know agree to or something that trustee sanford suggesting

[1:58:46] Voice 9: that needs more development you know we need to air that out so that um we can reach some kind

[1:58:53] Voice 9: of semi-consensus about what should be in there

[1:58:55] Voice 9: so that whatever next draft that we see is something

[1:58:57] Voice 9: that's a little easier for everybody to understand and to work with so i'd be happy to you know

[1:59:04] Voice 9: go through this you know my recommendations for the edits just to explain where i'm coming from

[1:59:09] Voice 9: from and then have that up for discussion uh that's subject to how trustee stanford wants to

[1:59:16] Voice 9: proceed

[1:59:18] Voice 5: trustee stanford

[1:59:19] Trustee Stamford: yeah um yeah we would be right back where we were um if we wait till may

[1:59:25] Trustee Stamford: and and to come back to the discussion because we get this information a week ahead of time

[1:59:31] Trustee Stamford: yes i didn't get to it till about three days ago um but that's never enough time for this

[1:59:38] Trustee Stamford: type of change and I absolutely agree on the direction we're going and that that

[1:59:47] Trustee Stamford: is where the bylaw needs to go but at the same time we also have to give it

[1:59:54] Trustee Stamford: the best possible chance to get support from the community so

[2:00:00] Trustee Stamford: That's where I was coming from is the OCP document as a whole is out of date. It's very harsh in comparison with many other OCPs I've read. There is no aspirational language in it per se.

[2:00:21] Trustee Stamford: They just have thrown everything into it, which was fine in 2003 when it was passed.

[2:00:27] Trustee Stamford: But we need something that the community can get behind.

[2:00:32] Trustee Stamford: So by doing it this way, sorry, I'm just going to hang up.

[2:00:45] Trustee Stamford: I want the opportunity to be able to go through it and have something that I can say,

[2:00:54] Trustee Stamford: okay, this is where the community fits into this.

[2:00:57] Trustee Stamford: But all the communities, not just one or the other, with recognition that, yes, this was the goal, to include very important language throughout the document as to how the Squamish Nation and other Indigenous governing bodies are part of the OCP.

[2:01:18] Trustee Stamford: But in doing so, I actually need a more aspirational view in order to then present it to the community.

[2:01:27] Trustee Stamford: So that's why I was trying to be careful not to change the language, but to flesh it out a bit more, and then also present it in a different order that made sense to me.

[2:01:46] Voice 5: your

[2:01:49] Voice 15: next business meeting is the most appropriate opportunity for you to have this discussion

[2:01:55] Voice 15: because absolutely nobody else is able to understand the scope of the changes that you're

[2:02:00] Voice 15: suggesting so in order to do this in a way that's fair transparent and procedurally

[2:02:06] Voice 15: correct in my professional opinion is that your discussion about your general

[2:02:14] Voice 15: approach as to what you would like to see is completely appropriate much like in a committee

[2:02:18] Voice 15: of the whole where there's debate and discussion about the things that you'd like to see change

[2:02:22] Voice 15: but those pieces must be presented in an agenda package that's available to Squamish Nation

[2:02:29] Voice 15: your community members and anyone else who's interested to see what it is that that is being

[2:02:35] Voice 15: discussed and yes this defers the process but as you said it's very important that this process

[2:02:41] Voice 15: is done correctly and right now this is not transparent because nobody knows what we're

[2:02:46] Voice 15: talking about so I'm hesitant to to be you know I'm happy to listen and to take any

[2:02:53] Voice 15: any comments from the LTC but that's not going to assist in my analysis because those comments

[2:03:01] Voice 15: haven't been reviewed by staff yet either we've just received them and they need to be presented

[2:03:09] Voice 15: presented back to the local trust committee as here is what you're hoping to see as revisions

[2:03:14] Voice 15: to the draft bylaw. And then at that next meeting, there's an opportunity for the LTC to decide which

[2:03:23] Voice 15: of those changes and substantive changes you wish to have incorporated and give direction back to

[2:03:30] Voice 15: staff to prepare that draft with those changes. And then we produce an analysis based on that

[2:03:36] Voice 15: draft, not before, not in anticipation of these two documents that I've received. That's transparent

[2:03:43] Voice 15: and good planning process is for the LTC to give clear direction on which changes you wish to see

[2:03:51] Voice 15: to the draft and then bring that draft back to the local trust committee in a bylaw format with

[2:03:57] Voice 15: the analysis of does it now meet the island's trust policy statement, does it address the four

[2:04:03] Voice 15: for key recommendations of Squamish Nation

[2:04:05] Voice 15: and how is this going to be referred

[2:04:08] Voice 15: and who is this referred out to?

[2:04:10] Voice 15: So then we do that process at that point in time.

[2:04:12] Voice 15: But to fast track it to the May meeting,

[2:04:15] Voice 15: I don't think is fair.

[2:04:22] Voice 5: Thank you, Trustee Bernardo.

[2:04:26] Voice 9: Yeah, I'm not sure where we're going with this.

[2:04:29] Voice 9: I'm at some risk of repeating what I said before,

[2:04:31] Voice 9: but I wanna acknowledge something,

[2:04:33] Voice 9: which is given the context,

[2:04:35] Voice 9: The fact that both Trustee Stamford and I have things to say about this, I don't think, I tend to agree with Planner Zupanek that this is not, because staff has had not a chance to go through those things and provide its analysis of what we're proposing, this isn't a meeting at which we should be making any kind of decisions about what does definitively go in or not in the OCP amendment that's proposed.

[2:05:02] Voice 9: But I do think, I do agree with Trustee Sanford that we're not going to move the ball forward if all we simply do is just leave it at the idea that, okay, we've dumped this stuff on the staff, so we're just going to wait now until May, because we still have to have, frankly, the substantive discussion amongst ourselves as trustees about the direction that we want this thing to go.

[2:05:26] Voice 9: So I've got my narrow little edits.

[2:05:31] Voice 9: Trustee Sanford has a more global strategy she has in mind about how to advance the OCP.

[2:05:39] Voice 9: Those are kind of two different things happening, but I think we should just be discussing both of those today so that the staff has the benefit of knowing where the consensus is and where it isn't, or it may be everywhere, we don't know.

[2:05:54] Voice 9: But so that then the staff is in a position to know what the heck we're talking about and is getting direction from the LTC that's helpful.

[2:06:01] Voice 9: Because we do need to, I think, emerge from this meeting with giving the staff some kind of direction about where we want to go.

[2:06:07] Voice 9: Can

[2:06:10] Trustee Patrick: I ask a question? As I am being involved in the OCP project from Gabriel and the one on Salt Spring, we're kind of moving toward an entire new draft of an OCP based on the fact that they are so out of date.

[2:06:26] Trustee Patrick: and is that generally where Gambier may be headed

[2:06:32] Trustee Patrick: or is it just going to be edits on this existing document?

[2:06:37] Trustee Patrick: I'm just trying to look at the longer term.

[2:06:39] Trustee Patrick: Trustee Stanford?

[2:06:42] Trustee Stamford: You know, this has been going since, I don't know, 2018.

[2:06:46] Voice 7: I know.

[2:06:46] Trustee Stamford: And we keep adjusting the project, adjusting a project,

[2:06:49] Trustee Stamford: changing the sort of lanes, so to speak,

[2:06:55] Trustee Stamford: in order to accommodate a variety of things that have happened,

[2:07:00] Trustee Stamford: whether it be staffing, whether it be a plague,

[2:07:06] Trustee Stamford: changing directions from the Squamish nation.

[2:07:14] Trustee Stamford: So it's taking so long to move this forward.

[2:07:18] Trustee Stamford: And in the end, now we're left with maybe an extremely important part

[2:07:24] Trustee Stamford: that absolutely has to go in but the rest of the document is still woefully um inadequate in in

[2:07:33] Trustee Stamford: its overall ability for community to connect to it i don't want i mean at this point there's no

[2:07:41] Trustee Stamford: i don't see it ever being a complete ocp renewal but with these specific um additions

[2:07:50] Trustee Stamford: conditions um that we have to put in and i want to get them in before the end of term

[2:07:56] Trustee Stamford: it it made the other deficiencies within the ocp to me more glaring and it really is in the

[2:08:05] Trustee Stamford: introduction part when i read other official community plans there are you know wider um

[2:08:13] Trustee Stamford: introductory statements that aren't necessarily goals it's just here's where we are

[2:08:19] Trustee Stamford: We are. And I wanted to acknowledge that. So I haven't put anything in that goes beyond the Section 2 community part of the OCP, even though I'd love to go through the whole OCP and see other things changed.

[2:08:43] Trustee Stamford: But we've just narrowed this down to such an extent. And yes, we voted for that, that when it goes into the OCP the way it does, it's very difficult to see this as a whole document.

[2:08:59] Trustee Stamford: It's sort of placed in isolation, and it made that initial introductory part even more necessary.

[2:09:11] Trustee Stamford: So that's where we're at with this.

[2:09:17] Trustee Stamford: No, this won't be an OCP renewal, even though it really needs it.

[2:09:26] Trustee Patrick: All right.

[2:09:27] Trustee Patrick: Well, I am cognizant of the time.

[2:09:29] Trustee Patrick: It's 1210.

[2:09:30] Trustee Patrick: Ken, do we want to take a lunch break and ruminate on this for a little bit and start up the conversation?

[2:09:36] Trustee Patrick: Or do you want to try

[2:09:39] Voice 9: to wrap this?

[2:09:41] Voice 9: I actually think we should, you know, we should probably break at 1230 or whenever it is.

[2:09:47] Voice 9: But I'm thinking it would be helpful if before we break for lunch, if we could at least reach some resolution about how we intend to proceed today.

[2:10:00] Voice 9: day I have not had the benefit of seeing trustee Stanford's comments I can do do

[2:10:08] Voice 9: that during the lunch break I can try to zip through them as much as I can but I

[2:10:15] Voice 9: would like us to sort of settle on an approach in terms of how we provide some

[2:10:19] Voice 9: guidance to the staff on this and you know as I said before I'm happy to go

[2:10:24] Voice 9: through the comments I made just so that everybody understands where I'm coming

[2:10:28] Voice 9: something from in the specific details uh my issue is somewhat a little narrower um it might be um

[2:10:37] Voice 9: I don't know it might be useful to start with that that just to just you know just deal with

[2:10:41] Voice 9: my nitpicking there uh and then and then follow up with Trustee Stanford's or I'm happy to deal

[2:10:47] Voice 9: with Dusty Stanford's material but I do think we should look at the actual language or the general

[2:10:52] Voice 9: direction each of us is trying to go with the language in order to provide planners upanek

[2:10:57] Voice 9: with some direction and some help here again

[2:11:01] Voice 15: i'll just reiterate without that draft documents being

[2:11:05] Voice 15: presented your comments are prefacing something that doesn't exist right now staff doesn't have

[2:11:11] Voice 15: that information to share with the public or as part of this agenda package and that's what your

[2:11:17] Voice 15: next meeting can do where that information is in the agenda and each trustee is speaking directly

[2:11:22] Voice 15: directly to those comments to justify the need for these amendments to the draft bylaw.

[2:11:30] Voice 15: And that is the appropriate avenue for the LTC to be able to speak to those comments where they're

[2:11:35] Voice 15: visible to everybody. You've had an opportunity in the agenda package to review that. You have

[2:11:41] Voice 15: the benefit of having a whole month prior to your agenda because you've already received each

[2:11:46] Voice 15: other's comments whereas your community constituents first nations will have it a week

[2:11:53] Voice 15: prior to your next business meeting so those that commentary and specificity of the proposed changes

[2:12:02] Voice 15: that you'd like to make must be tied to an actual document where we can refer to that which right

[2:12:07] Voice 15: now there isn't so i'm not sure that it's helpful to spend half an hour going through the changes

[2:12:13] Voice 15: is when they're they don't exist in this agenda package to refer back to so that's not being

[2:12:18] Voice 15: transparent and as the project manager i'm not comfortable with that trustee

[2:12:24] Voice 5: stanford um i i

[2:12:25] Trustee Stamford: recognize that with mine for sure um i'm not sure if it's necessarily the same for trustee bernardo's

[2:12:33] Trustee Stamford: um changes um because they're quite specific to what was presented in the package if

[2:12:42] Trustee Stamford: What I saw anyway was they're just line items to either come in or to be taken out of the original bylaw proposal or specific language changes, which I don't know the rationale for at this point.

[2:13:05] Trustee Stamford: But yes, mine is a different approach altogether.

[2:13:13] Trustee Stamford: So that's how I view the two

[2:13:16] Trustee Stamford: and that my suggestions would be hopefully helpful

[2:13:22] Trustee Stamford: if they're out in the public

[2:13:26] Trustee Stamford: because it is a different approach.

[2:13:31] Trustee Patrick: I see Joel, it's turned his camera on.

[2:13:33] Trustee Patrick: Joe, did you have anything you wanted to add or?

[2:13:38] Voice 1: No, I'm just listening and also learning at the same time,

[2:13:41] Voice 1: but I appreciate that.

[2:13:42] Voice 1: And I stand with Sana in regards to being transparent

[2:13:47] Voice 1: apparent and importance of the process and give an opportunity for individuals that have

[2:13:53] Voice 1: an opportunity to speak to it, to be at the next meeting in regards to some of the changes

[2:13:57] Voice 1: that have...

[2:13:58] Voice 1: I haven't seen Trustee Stamford's, but I had an opportunity to look at some changes that

[2:14:07] Voice 1: are...

[2:14:08] Voice 1: And any changes that we look at is changing reconciliation or commitments to reconciliation,

[2:14:15] Voice 1: and that that would be a concern for me if we're putting language in there that will change the

[2:14:20] Voice 1: reconciliation and that our relationship that we have built with the nations and indigenous

[2:14:25] Voice 1: government bodies is really imperative in regards to their voice in this process. And I think that

[2:14:31] Voice 1: needs to stand out in regards to, and if we make changes, it's going to deplete our relationship

[2:14:37] Voice 1: with First Nations and indigenous government bodies. And that's a major concern. And First

[2:14:43] Voice 1: First Nations, you know, they have a constitutional right.

[2:14:45] Voice 1: So First Nations are not just stakeholders.

[2:14:48] Voice 1: And so we have to be imperative in regards to that process.

[2:14:53] Voice 1: Because if we change language, we're moving away from rights holders to stakeholders.

[2:14:58] Voice 1: And there's a constitutional right for referrals and open communication when these matters are at the forefront for the public.

[2:15:06] Voice 1: And I think it's, we need to follow the process to ensure that, you know, all public have opportunity to speak to it.

[2:15:13] Voice 1: And that would be at, I guess, at another meeting.

[2:15:17] Voice 1: And I just support Sonia in regards to her position and thank her for her position.

[2:15:21] Voice 1: Thank you.

[2:15:24] Voice 5: Trustee Bernardo?

[2:15:26] Voice 9: Yeah, I'm just getting a little confused here because I thought the issue was that, you know, staff needed something more concrete.

[2:15:35] Voice 9: But, you know, it's dawning on me after Planner Zupanek has made the point a few times, it's finally starting to sink in that she's got a concern about process and transparency that basically the public and the public record hasn't had our comments available before the meeting in order for us to, you know, deal with it.

[2:15:56] Voice 9: there's something unfair about it i i'm i'm struggling with that because you know uh well

[2:16:02] Voice 9: we got the material a week ahead of time it's not a lot of time um and then okay we work on it and

[2:16:10] Voice 9: you know we come up with our comments i was looking at i mean it can't be the case that

[2:16:18] Voice 9: the trustee's response to staff's work um can't be oral at a meeting and that we can't simply

[2:16:24] Voice 9: discuss it in order to you know amongst ourselves we have a real big problem with all of the local

[2:16:31] Voice 9: trust committees in that the the open meeting rule you know requires us not to get together

[2:16:37] Voice 9: and form a quorum outside of open meetings which means trustee stanford and i you know it's

[2:16:43] Voice 9: impossible for us to um work out a strategy or or try to reach consensus or some ideas or even

[2:16:53] Voice 9: and hash out ideas about what should be in the OCP or not.

[2:16:57] Voice 9: We can't do it except within the framework of an open meeting,

[2:17:00] Voice 9: which is where we're at right now.

[2:17:03] Voice 9: So I'm struggling with the idea of why it would be unfair

[2:17:06] Voice 9: for us to simply be discussing these issues amongst ourselves

[2:17:12] Voice 9: without making a decision.

[2:17:14] Voice 9: I understand Planet Zupanek's point

[2:17:16] Voice 9: that if we reached a decision today

[2:17:19] Voice 9: of a bunch of things that, you know,

[2:17:23] Voice 9: strategy sanford sanford and i have come up with that arguably there's a transparency issue there

[2:17:29] Voice 9: but i mean we've got to be able to debate the content of this stuff and what we've been

[2:17:35] Voice 9: presented with is this draft language and i don't see why it's a problem for us to simply discuss it

[2:17:44] Voice 9: and maybe reach some sort of consensus of saying yeah okay you know this is where how we feel about

[2:17:49] Voice 9: it staff go off and think about it and come back to us in may with something i mean i i'm having

[2:17:56] Voice 9: trouble trying to understand why that that's problematic because uh we're limited in our

[2:18:03] Voice 9: ability to respond uh in a constructive way to help build this stuff uh we can only do it within

[2:18:09] Voice 9: the framework of these meetings thank you planner

[2:18:13] Trustee Patrick: zubin oh you're muted

[2:18:18] Voice 15: again i'm well aware of the

[2:18:22] Voice 15: the limitations that the local trust committee has in terms of conducting business during this

[2:18:26] Voice 15: business meeting. So that's why I'm suggesting that your next business meeting is the most

[2:18:30] Voice 15: appropriate time to do the working draft changes that you're proposing based on what you've

[2:18:36] Voice 15: submitted to staff in terms of proposed edits. They're very specific in nature. It's one thing

[2:18:41] Voice 15: to come to the meeting and verbally say, which is what I'm just using these words as an example,

[2:18:47] Voice 15: we're not comfortable with the draft that's presented. We have some significant changes

[2:18:51] Voice 15: that we'd like to propose to staff.

[2:18:53] Voice 15: We're going to send those proposed changes to staff

[2:18:55] Voice 15: for consideration as part of the next agenda package.

[2:18:57] Voice 15: We'd like to see those presented

[2:18:59] Voice 15: as part of a scope of potential amendments,

[2:19:03] Voice 15: provide some analysis on those amendments,

[2:19:06] Voice 15: and we'll debate the merits of those amendments

[2:19:09] Voice 15: at that point in time.

[2:19:10] Voice 15: You've already summarized your individual comments

[2:19:13] Voice 15: and concerns, I understand those,

[2:19:15] Voice 15: but the specificity of the edits that you've referenced

[2:19:17] Voice 15: in your document are important.

[2:19:19] Voice 15: And that level of detail and discussion I don't think is appropriate without having that document attached to the agenda. So that's the next meeting. That's how we use these meetings efficiently to make sure that everybody's following along and understanding, you know, you're not just asking for some words to be replaced or removed.

[2:19:36] Voice 15: moved, you're recommending substantial removal of context in the draft, for example. And that

[2:19:44] Voice 15: needs to be shown. That needs to be illustrated so that everybody can understand that there's

[2:19:48] Voice 15: three quarters of the draft bylaw would be removed if we were

[2:19:52] Voice 7: to just go with Trustee

[2:19:54] Voice 15: Bernardo's proposed edits. So to balance the discussion, there's two different approaches

[2:20:00] Voice 15: that need to be presented. You've already summarized that you're not satisfied with

[2:20:04] Voice 15: the draft is presented that's great that's what this point of this meeting is i presented the

[2:20:09] Voice 15: draft you're not comfortable with it as presented so now we need direction to bring this back to

[2:20:14] Voice 15: the next meeting for deliberation and include the comments that the trustees have present

[2:20:19] Voice 15: presented with as much analysis as we can right of course we're going to present as much analysis

[2:20:24] Voice 15: that we can to say you know these are these are proposed changes that are easy to incorporate

[2:20:29] Voice 15: these ones are problematic from a professional planning perspective because they

[2:20:33] Voice 15: They eliminate the whole point of addressing the reconciliation piece that the nation has asked us to incorporate.

[2:20:39] Voice 15: For example, I don't know because I haven't done that analysis yet, but we

[2:20:44] Voice 9: can do that

[2:20:45] Voice 15: at the next meeting.

[2:20:47] Voice 9: If I can follow up on this, I understand what you're saying, but what you've heard, certainly from me, is very general.

[2:20:57] Voice 9: And if staff needs to, and I appreciate staff's got to analyze where we're coming from.

[2:21:04] Voice 9: and decision-making needs to be deferred.

[2:21:07] Voice 9: But I would have thought that it'd be helpful for staff

[2:21:10] Voice 9: to at least, for example,

[2:21:12] Voice 9: if I went through my material

[2:21:13] Voice 9: and I explained the rationale behind these things,

[2:21:16] Voice 9: you don't have to accept it.

[2:21:18] Voice 9: And Trustee Stanford and Trustee Patrick

[2:21:20] Voice 9: don't have to accept my rationale.

[2:21:22] Voice 9: I'm not saying we have to reach a decision about anything.

[2:21:24] Voice 9: I'm just saying it might be helpful for staff

[2:21:28] Voice 9: to hear in more granular detail

[2:21:30] Voice 9: about where we're coming from

[2:21:31] Voice 9: with these specific things that we're saying and that that when you do do the analysis

[2:21:37] Voice 9: you understand the intention behind these changes that i'm proposing certainly i mean is that a

[2:21:44] Voice 9: problem to have to just you know for me on the public record to explain where i'm coming from

[2:21:48] Voice 9: with these changes at this point staff has presented us with some draft text if i hadn't

[2:21:56] Voice 9: submitted, I submitted those changes in writing to the group, and I'm sorry you didn't get them

[2:22:02] Voice 9: earlier. I thought you were in the circulation list. But in order to give everybody a heads up

[2:22:10] Voice 9: about what I wanted to talk about today, how I was going to respond to staff's work product,

[2:22:17] Voice 9: what flows from that response is something else. But I don't know how else a trustee is supposed

[2:22:23] Voice 9: to do things i mean we could be if i hadn't sent that material we could still we could end up be

[2:22:29] Voice 9: discussed we could have got ourselves into a discussion about this thing and i could have

[2:22:34] Voice 9: made all of those same comments in any case because i would be responding to what staff has

[2:22:39] Voice 9: done i thought that was the purpose of this meeting to provide a response this just and just

[2:22:45] Voice 9: you know a couple of introductory remarks about why i'm going in this particular direction here

[2:22:51] Voice 9: that doesn't provide you with any real um understanding of what my intentions are and

[2:22:59] Voice 9: what the goals are uh with those changes and i think you need that for your analysis so i'm i'm

[2:23:06] Voice 9: i'm a little puzzled as to why suddenly we just don't we just want to shut down the discussion

[2:23:11] Voice 9: of this thing just because you guys have received a pile of comments it's perfectly understandable

[2:23:16] Voice 9: understandable that staff cannot be expected to respond in an intelligible way to this volume

[2:23:23] Voice 9: of ideas that we've, you know, dumped on you guys in the last minute. But I think it's valuable for

[2:23:30] Voice 9: us as trustees to discuss amongst ourselves, just so that we know amongst ourselves where we're

[2:23:35] Voice 9: coming from. As I said before, I want a chance for one thing to explain where I'm coming from

[2:23:40] Voice 9: to trustee Stanford.

[2:23:42] Voice 15: Absolutely.

[2:23:45] Voice 15: But she, nor I, nor the chair,

[2:23:48] Voice 15: nor anybody else watching

[2:23:49] Voice 15: has the document to reference

[2:23:52] Voice 15: and contextualize your introductory comments.

[2:23:56] Voice 15: And I'm suggesting only that you wait

[2:23:59] Voice 15: until your next business meeting

[2:24:00] Voice 15: because your prefacing comments are sufficient

[2:24:03] Voice 15: to justify that you're not comfortable

[2:24:06] Voice 15: with the draft as presented

[2:24:07] Voice 15: and that you would like to see substantive changes

[2:24:11] Voice 15: to that draft. And they flow along the lines of simplifying and reducing any ambiguity. And I'm

[2:24:19] Voice 15: not going to paraphrase all the things that you had said. That's already been said. And that's

[2:24:23] Voice 15: very clear. The next step about the debating the merits of removing text, adding text,

[2:24:29] Voice 15: including other sections has to be done in a transparent way of which this isn't because

[2:24:34] Voice 15: nobody else has that document before them.

[2:24:37] Voice 9: Well, you say no one has. Don't you have the

[2:24:41] Voice 9: the document now? Don't the other trustees have it?

[2:24:44] Voice 15: I am not going to use time during a regular

[2:24:47] Voice 15: business meeting to refer to something that I just received and try to in the moment catch up

[2:24:52] Voice 15: with what it is that you'd like to justify because your personal opinion about your justification for

[2:24:57] Voice 15: those comments can be provided to staff in a comprehensive way after the meeting to say,

[2:25:02] Voice 15: you've received this information, this is your justification, this is what you'd like to be

[2:25:06] Voice 15: be included in the next agenda package that's all public information that's

[2:25:11] Voice 9: what I understand where

[2:25:13] Voice 9: the staff is in that position but what is the objection to my trying to explain this where I'm

[2:25:19] Voice 9: coming from to trustee Stanford and trustee Patrick at this stage I genuinely

[2:25:23] Voice 9: don't understand

[2:25:24] Voice 9: I actually I'm Zupanik I actually need you to explain to me the transparency issue I'm actually

[2:25:30] Voice 9: not understanding it I

[2:25:32] Voice 15: will not be participating in a conversation with a local trust committee

[2:25:36] Voice 15: in this meeting about the specifics of those edits,

[2:25:39] Voice 15: I encourage you to take as much time as you need

[2:25:41] Voice 15: in this business meeting to discuss whatever it is

[2:25:43] Voice 15: you'd like to discuss about those documents.

[2:25:46] Voice 15: But I'm not going to be participating

[2:25:48] Voice 15: in any sort of real-time support analysis of that.

[2:25:52] Voice 9: That's fair.

[2:25:53] Voice 15: So that's what I'm trying to stress is,

[2:25:56] Voice 15: as the project manager, please tread carefully

[2:25:59] Voice 15: with these proposed amendments that you would like to see

[2:26:03] Voice 15: by making sure that your next business meeting

[2:26:05] Voice 15: is the fulsome opportunity to present your personal request for the LTC to consider changes

[2:26:13] Voice 15: because each of you have individual personal requests to compel the local trust committee

[2:26:18] Voice 15: to vote in favor or not in favor of those changes. I'm just providing staff recommendations and basic

[2:26:24] Voice 15: analysis. I'm not the decision maker at all, but I do have to guide this process in a way that makes

[2:26:30] Voice 15: sense to the people who are watching and to the nations that are concerned that this process

[2:26:36] Voice 15: isn't going to result in implementation of their recommendations. And I have to report back to them

[2:26:42] Voice 15: on why things changed, how things changed, and at what point in time there was amendments that

[2:26:49] Voice 15: can be considered. This is just a draft. It's a working document.

[2:26:52] Voice 15: I'm taking the direction already

[2:26:54] Voice 15: that they're not comfortable with it. There's no pressure there for advancing it to first reading.

[2:27:00] Voice 15: I'm not recommending first reading based on the input that I've received to date.

[2:27:06] Voice 9: And to be clear,

[2:27:07] Voice 9: I'm not expecting staff to participate or to respond and if staff doesn't think it's appropriate to engage in any kind of discussion we have about the draft at this stage, given the volume of the things that you haven't really had proper notice of to deal with.

[2:27:23] Voice 9: I get all that. I'm just thinking I don't understand what the objection would be for the trustees to discuss amongst themselves their individual ideas in response to this.

[2:27:36] Voice 9: Otherwise, you know, I don't want us to get into the situation that we keep getting ourselves into with these LTC meetings where trustees aren't able to work in a constructive way together.

[2:27:46] Voice 9: Instead, it's like you show up to a meeting, you've got your individual views, and there's never enough time to sort of just have kind of a working type of approach.

[2:27:56] Voice 9: And I'm viewing today as a bit of an opportunity to do kind of a little mini committee of the whole sort of discussion, not binding on anybody, not setting confirmed direction, but just informing each other as trustees where we're coming from so that we're in a better shape to deal with this in May.

[2:28:14] Voice 9: right i

[2:28:16] Voice 9: keep making the same point over and over again i'm

[2:28:18] Trustee Patrick: sorry let's hear from trustee stamford

[2:28:19] Trustee Patrick: um

[2:28:27] Trustee Stamford: i i'm recognizing both sides as usual um i'm thinking back to other uh first readings

[2:28:35] Trustee Stamford: where um we've come in and had specific edits to that first uh to the documentation of the

[2:28:45] Trustee Stamford: the first reading um and we just go through it and we agree or disagree i recognize and some of

[2:28:52] Trustee Stamford: the edits that trustee bernardo has been uh added in um fit that profile they're quite specific in

[2:29:02] Trustee Stamford: nature and i don't know the implications of the language change um and would like to understand

[2:29:08] Trustee Stamford: Understand that. So for that case, if the staff are not in a position to be able to comment to that, that that precludes that conversation.

[2:29:22] Trustee Stamford: And then there's other aspects of Trustee Bernardo's changes that are wholesale reduction of parts of that bylaw.

[2:29:33] Trustee Stamford: And for those reasons, I do understand that the first reading could not happen today.

[2:29:40] Trustee Stamford: In regards to my changes, they are, they're more wholesale sort of structural.

[2:29:49] Trustee Stamford: How is this read within the greater OCP?

[2:29:52] Trustee Stamford: They're not so much the language changes.

[2:29:55] Trustee Stamford: Again, recognizing that would be that kind of presence.

[2:30:00] Trustee Stamford: We'd be better done at a future meeting. I don't see where I'll be able to hear from Trustee Bernardo his rationale for why he wanted to change, recognize, to acknowledge, or vice versa.

[2:30:16] Trustee Stamford: versa. Um, that I thought would be, um, interesting to hear. Um, and it would have to be done in a

[2:30:25] Trustee Stamford: public way. So I'm just concerned that we come back to this in May and be in exactly the same

[2:30:34] Trustee Stamford: position that adjustments are made, recommendations being made, and then we're still going, well,

[2:30:40] Trustee Stamford: Well, that's not what we meant at all.

[2:30:45] Trustee Stamford: So that's my concern.

[2:30:47] Trustee Stamford: And I don't understand why we could make these changes with other first drafts, maybe at the more specific language changes, and at least discuss them.

[2:30:56] Trustee Stamford: But we couldn't, we can't do that now.

[2:30:59] Trustee Stamford: Is that because of the nature of this particular topic?

[2:31:05] Trustee Stamford: No.

[2:31:06] Trustee Stamford: Okay.

[2:31:06] Trustee Stamford: Okay. No, this has

[2:31:08] Voice 15: to do with the fact that there is substantial edits that are being proposed by

[2:31:14] Voice 15: both trustees. So there's a level of discontent with both trustees and they don't match at all.

[2:31:19] Voice 15: No, they don't. So this

[2:31:21] Voice 3: is a perfect

[2:31:22] Voice 15: candidate for a business meeting where those are presented

[2:31:26] Voice 15: and you can then do line by line discussion, deliberation, justifying perspectives on why

[2:31:34] Voice 15: those changes are

[2:31:35] Voice 15: important that's completely appropriate and staff has a table then of

[2:31:39] Voice 15: considerations to make to say at the bare minimum this bylaw really needs to address the following

[2:31:45] Voice 15: that's all i'm saying i really hope i didn't come across as saying please stop talking about this

[2:31:49] Voice 15: topic at this meeting that's not the case at all it's just that you the level of detail of

[2:31:54] Voice 15: discussion of justifications is lost without actually looking at the this the drafts that

[2:32:01] Voice 15: that you've um that you've edited last night

[2:32:04] Trustee Stamford: yeah and I again I recognized last night was too late

[2:32:09] Trustee Stamford: um so given this um what is the chances of getting another meeting in at some point um

[2:32:19] Voice 15: the May meeting is scheduled and set I'm not sure which applications or other work are going to be

[2:32:26] Voice 15: on that particular agenda I can check with your island planner to see if there's um a sense of

[2:32:30] Voice 15: of the volume of applications that may be present but we'll just set aside a substantial chunk of

[2:32:37] Voice 15: the agenda the package will include your comments as submitted unless you wish to change those after

[2:32:44] Voice 15: your discussion today i will wait to hear in the next you know 24 or 72 hours from either of you

[2:32:50] Voice 15: to say yes what you submitted is what you'd like to see in the next agenda package um with the staff

[2:32:56] Voice 15: staff report to preface that these are the proposed amendments presented by each of the

[2:33:01] Voice 15: trustees for deliberation at that May business meeting then it is up to the local trust committee

[2:33:06] Voice 15: to do that that work and have that discussion and staff are in the sidelines waiting to assist

[2:33:12] Voice 15: to see what we can take out of which changes you wish to see because we have to we're not

[2:33:18] Voice 15: bylaw drafting on the screen at that level for first reading the bylaw still has to be redone

[2:33:25] Voice 15: and brought back to the local trust committee yeah it's just the way the process is i know it's not

[2:33:30] Voice 15: ideal and that it doesn't seem sensitive to to the timing crunch of this remaining time of the term

[2:33:37] Voice 15: but this is not the time to be speed racing through this draft bylaw so i urge you to use

[2:33:45] Voice 15: your business meeting schedule as set as those opportunities to advance this bylaw to a polished

[2:33:51] Voice 15: state so you're comfortable to do first reading and referrals to back to the nations and be proud

[2:33:58] Voice 15: of the work that you are proposing to do. All

[2:34:03] Trustee Patrick: right, trustees, I think it is now 1235. I think

[2:34:07] Trustee Patrick: a break would be the best thing for all of us at the moment. If that's okay, Trustee Bernardo,

[2:34:12] Trustee Patrick: if we could take a break is 30

[2:34:14] Voice 9: minutes. I would ask you if it's at all possible,

[2:34:18] Voice 9: Chair Patrick, I think we're going to need a ruling here as to how we're going to proceed.

[2:34:24] Voice 9: I remain confused by the idea that we get something a week ahead of time, we have responses,

[2:34:31] Voice 9: and somehow we get it a week ahead of time, that's sufficient for transparency, but our being able

[2:34:38] Voice 9: to respond to what we got at this meeting for the purposes of this meeting, somehow there's

[2:34:42] Voice 9: something wrong with that. Perhaps you could talk to Director Marler to get some guidance as to

[2:34:49] Voice 9: to whether or not it is inappropriate or not. I just wanted a chance to explain where I was coming

[2:34:54] Voice 9: from. And now I'm being

[2:34:55] Voice 9: told somehow that's wrong. I still don't understand it. And I'd like a ruling

[2:34:59] Voice 9: on that before we proceed.

[2:35:01] Trustee Patrick: And that was my intent when I opened was to give each of you an opportunity

[2:35:05] Trustee Patrick: to speak to your intent. What were you getting at with the comments that you had there? So if you

[2:35:11] Trustee Patrick: have more to say, I think that's okay for today's meeting is to talk more about the

[2:35:15] Trustee Patrick: intent of what

[2:35:16] Trustee Patrick: what you were trying to get at the process in which the planner is talking

[2:35:21] Trustee Patrick: about is then the more detailed conversation would occur at the next

[2:35:25] Trustee Patrick: meeting. So intent is, is, is, is all on the,

[2:35:29] Trustee Patrick: on the agenda for today is to understand your intent, how you came,

[2:35:33] Trustee Patrick: how this hit you, how you responded to it.

[2:35:36] Trustee Patrick: And then we can get into the details at the next meeting. If that's,

[2:35:40] Trustee Patrick: if that's fair, I think I see trustee Sanford raising her head.

[2:35:44] Trustee Patrick: I think if we can just get sort of the intent where it landed with you, and so that gives us, does that make sense?

[2:35:51] Voice 9: Yes, I would have preferred to have a fuller discussion, but if that's, I understand that point, yes, we could, I would be fine with it.

[2:35:59] Trustee Patrick: Okay, super. So then 30 minutes, is a 30 minute lunch?

[2:36:05] Trustee Patrick: Yes.

[2:36:05] Voice 9: So,

[2:36:06] Trustee Patrick: I guess that would be 1.10. If I'm to look at that, it'll be a little over 30 minutes.

[2:36:12] Trustee Patrick: Just to give a five minute.

[2:36:15] Trustee Patrick: 1.10. So, we'll reconvene at 1.10 then.

[2:36:18] Trustee Patrick: All right. So, we're on

[2:36:19] Trustee Patrick: break till 1.10. Thank you, everybody.

[3:09:58] Voice 5: All right, let's see, Trustee Bernardo's back,

[3:10:05] Trustee Patrick: okay, the trustees are back, staff must be back.

[3:10:09] Trustee Patrick: All right, trustees, just a reminder that we are at,

[3:10:14] Trustee Patrick: sorry, item 10.1 on the agenda,

[3:10:17] Trustee Patrick: which is the Major Project Gambier Official Community Plan,

[3:10:21] Trustee Patrick: 90s By-law Targeted Review.

[3:10:23] Trustee Patrick: We had a draft by-law number 163 before us.

[3:10:27] Trustee Patrick: For lunch, we just left off again,

[3:10:29] Trustee Patrick: wanting to make sure I know both trustees

[3:10:31] Trustee Patrick: have some changes they'd like to see that we could give each of them a bit more time to talk

[3:10:37] Trustee Patrick: about the changes and the intent that they were coming from so that we can be in a better position

[3:10:46] Trustee Patrick: for

[3:10:47] Voice 7: further

[3:10:48] Trustee Patrick: conversation. So Trustee Bernardo, did you want to go first?

[3:10:52] Voice 9: Yes, I'm happy to go first

[3:10:54] Voice 9: go first with this um um and what i intend to do is go through it just like um as briskly as i can

[3:11:03] Voice 9: i don't think it should take that long to just explain where i'm coming from with all the changes

[3:11:08] Voice 9: that i think would be appropriate and i don't want to be clear my mind isn't locked into these things

[3:11:13] Voice 9: but it's this is what i get when i read this thing uh this is what jumps out at me as as needing to

[3:11:21] Voice 9: be addressed um i i want to be very clear about something um i agree with the purpose of this part

[3:11:28] Voice 9: of the ocp amendment process uh i want this part of it to succeed uh arguably um i'm not gonna say

[3:11:41] Voice 9: necessarily it's the most important but it's vitally important uh part of the ocp um you

[3:11:47] Voice 9: know reconciliation is something that we need to make real uh but that's part of the reason i'm

[3:11:54] Voice 9: being so picky about the wording what we say in legislation and ocp is legislation

[3:11:59] Voice 9: has to be consistent with what the relevant law is uh today as it exists today uh we can't get

[3:12:07] Voice 9: into we can we can provide context but we have to stay away from rhetoric um and just simply as a

[3:12:17] Voice 9: a matter of our responsibility the ltc one of the things we have to do and certainly with everything

[3:12:23] Voice 9: thing but with more importantly anything else with respect to reconciliation well we need i take

[3:12:30] Voice 9: seriously our responsibility to build community consensus um you know we could have the best of

[3:12:38] Voice 9: intentions go in a particular direction but if we don't do it the right way um we risk having it

[3:12:44] Voice 9: blow up on us and i don't want that to happen so uh i'll briskly go through this um uh paragraph

[3:12:54] Voice 9: Paragraph 2 of the bylaw at 2.1, the point of that is to simply be consistent with the approach that I thought the rest of the text took, which is to put the Squamish nation word for Gambier Island up front and Gambier in brackets.

[3:13:13] Voice 9: So just housekeeping.

[3:13:16] Voice 9: 2.3, just a grammar typo.

[3:13:19] Voice 9: And then if we get into the body of 2.3, the Indigenous context of acknowledgement and reconciliation, I think where I come from is those first three paragraphs do all the heavy lifting.

[3:13:44] Voice 9: um these in a very concise way that describes the situation uh as we stand today with respect to um

[3:13:55] Voice 9: the um the history of how indigenous nations have not been uh frankly taken into consideration at

[3:14:04] Voice 9: all uh in terms of our regulatory approaches historically and so the reason i'm suggesting

[3:14:14] Voice 9: suggesting that we delete vast amounts subsequent to that is that I actually think all of that stuff

[3:14:21] Voice 9: it's all repetitive it's and it's it amounts to an argument um and I'm very uncomfortable in having

[3:14:31] Voice 9: what is I have to be careful here what can be interpreted uh as context you know it's I know

[3:14:40] Voice 9: the purpose of it is to go forth there as as context but there's a risk of it being interpreted

[3:14:45] Voice 9: interpreted as a political argument uh and that's because um it's basically kind of repetitive

[3:14:53] Voice 9: and it's yes it's putting in a lot of texture about the history of the past everything that's

[3:15:00] Voice 9: in there is true I don't object to that I just think it it doesn't belong in a piece of legislation

[3:15:05] Voice 9: that same information I believe belongs in our communication pieces if and when we get to um

[3:15:14] Voice 9: having passed first reading and then it comes to us to go to the public and explain why we're doing

[3:15:19] Voice 9: these things that's all true stuff that is worth discussing and it's important to bring it out

[3:15:26] Voice 9: there i don't believe it belongs in the legislation itself um just as a drafting exercise i i'm sorry

[3:15:34] Voice 9: to say this a lot of it's repetitive we say the same things a bunch of times um and i think that's

[3:15:41] Voice 9: so that basically explains why i'm suggesting we cut out all this other language now going back

[3:15:48] Voice 9: just before we get into the big blocks of language there's that paragraph that talks

[3:15:51] Voice 9: about patterns of colonial settlement uh and reserve allocation etc etc and the original

[3:15:58] Voice 9: language was uh occurred without recognition of uh title uh and uh rights and uh then it says

[3:16:12] Voice 9: these patterns continue to shape land ownership and land use within the trust area well i'll deal

[3:16:17] Voice 9: with that last sentence first i'm not comfortable with that sentence the patterns continue to shape

[3:16:21] Voice 9: land ownership because uh i would have thought that the point of this is not to be retrospective

[3:16:29] Voice 9: i mean it was true that those patterns uh applied to land ownership in the past and land use in the

[3:16:35] Voice 9: past but the point of this whole thing is to is to go beyond that is to sort of leave that behind

[3:16:42] Voice 9: And to say it's okay to say these are the patterns that have shaped land ownership is fine, or land use, but to say they continue is in a sense undercutting the purpose of what we're trying to do here.

[3:16:56] Voice 9: We don't want them to continue. And it's kind of self-contradictory in the instrument that we're using to change the agenda to say it's continuing.

[3:17:06] Voice 9: continuing so i i think it's just conceptually confusing now with respect to where i've changed

[3:17:15] Voice 9: it i've taken out the word title and rights to continuing rights and interests of indigenous

[3:17:20] Voice 9: nations and that needs some explanation um and i'm afraid this is a bit of a a lawyerly point

[3:17:32] Voice 9: and it might even be it might even be right because i you know i'm not going to say i'm

[3:17:37] Voice 9: i have any expertise at all in this area but the word title um i have a problem with that

[3:17:47] Voice 9: being in there because the recognition of title is um i think there's at least two meanings to

[3:17:58] Voice 9: how the word recognition can be interpreted one is just the general like um the use of it

[3:18:06] Voice 9: as a kind of a the same meaning the same thing as acknowledgement that's fine but the word

[3:18:14] Voice 9: recognition also has um recognition of a of um rights that's also fine because that is a

[3:18:26] Voice 9: recognition that there are continuing rights and interests that come from the past that haven't

[3:18:31] Voice 9: been resolved that need to be resolved and that we can we can recognize those things

[3:18:37] Voice 9: But when we get into the whole thing about recognizing title, title is in fact, you know, that's actually a colonial concept.

[3:18:51] Voice 9: For the most of our history, the concept wasn't even available for discussion when issues of First Nation interests or the treatment of First Nations came up.

[3:19:04] Voice 9: And even now, it's it remains a legal conclusion that's identified either after negotiation or after litigation, you know, and then what follows from negotiation is legislation.

[3:19:21] Voice 9: So and one of the things that happens there is some of the other things that often require resolving competing overlapping claims.

[3:19:28] Voice 9: claims so what i'm getting at with this is we don't have the jurisdiction to recognize title

[3:19:37] Voice 9: that is something the province can do together with the feds by way of agreement it's something

[3:19:43] Voice 9: the courts can order and when that does happen we don't have to put an ocp anywhere else it's just a

[3:19:49] Voice 9: fact you know you just you know for us to say in an ocp once title has been legally found to say

[3:19:56] Voice 9: oh you know we recognize title well it's not up to us it's actually it's there it's a fact of life

[3:20:03] Voice 9: it's just like gravity you just have to deal with it so why are we saying at the ocp i don't want

[3:20:09] Voice 9: that to be interpreted as saying that we are doing something other than we have the jurisdiction to

[3:20:15] Voice 9: do because we do not have the jurisdiction to make that legal finding that there is title here and

[3:20:20] Voice 9: not there that's a thing that has to be resolved elsewhere and then we simply incorporate that in

[3:20:27] Voice 9: our work we accept it you know just when an issue comes up about land planning and if first nations

[3:20:34] Voice 9: has been recognized as having a title in a particular area it's simply a fact that we

[3:20:38] Voice 9: deal with the point i'm trying to make is it's not within our jurisdiction to make a general

[3:20:45] Voice 9: statement to say we're just going to recognize title going forward so that's why um you know

[3:20:53] Voice 9: when we go on to the next paragraph when we talk about future local trust committee policy

[3:20:58] Voice 9: development um uh we'll you know that's why i want to emphasize is going to be um should will

[3:21:06] Voice 9: be approached in a respectful acknowledgement of indigenous interests anyhow continuing with that

[3:21:12] Voice 9: i subtracted i took out the word marine for marine water because that you know marine is water that's

[3:21:18] Voice 9: redundant um again consistency change here for um how gambier island is um written about

[3:21:28] Voice 9: out i've already explained why that big block of text is um i'm arguing should be removed then we

[3:21:35] Voice 9: start getting into you know what i consider to be i mean all the other stuff is introductory context

[3:21:44] Voice 9: and really from a practical point of view like i said i think the first three paragraphs do the

[3:21:50] Voice 9: heavy lifting we don't need the other stuff and then we get into the the serious stuff the actual

[3:21:59] Voice 9: um explanation of where the policy direction is and what the objectives are here and if you go to

[3:22:08] Voice 9: paragraph b of whatever that um part of two point or of the text is sorry of the uh ocp

[3:22:19] Voice 9: as you can see that's why i've already explained recognizing indigenous claims uh that's why i've

[3:22:25] Voice 9: taken out to uh change it to acknowledging and um again um again you know i i worry that this

[3:22:38] Voice 9: is simply going to be received as legal petty fogging but i take this seriously

[3:22:44] Voice 9: what we're dealing with with reconciliation is the resolution of overlapping claims to rights

[3:22:51] Voice 9: and interests uh we don't have the authority the ability to resolve those claims

[3:22:58] Voice 9: At best, we can acknowledge respectfully those claims are there and deal with that

[3:23:03] Voice 9: sensitively.

[3:23:05] Voice 9: But the same point I made before, it's not for us to recognize that this right happens

[3:23:13] Voice 9: to exist.

[3:23:14] Voice 9: I think differently with respect to interests, because I think when we hear from a First

[3:23:19] Voice 9: Nation and says, look, we have interests there, we can frankly take it at face value.

[3:23:24] Voice 9: But a right is a legal conclusion.

[3:23:27] Voice 9: and that's not something we can do within the framework of our legislation like I'm sorry to

[3:23:35] Voice 9: be repetitive about it but a recognition of a right that includes title is a legal or

[3:23:41] Voice 9: constitutional finding for the province of the courts to make once they render a judgment in

[3:23:46] Voice 9: those lines we're bound to follow it but in our decision-making we can't assume a right before

[3:23:50] Voice 9: it's been established now we're moving on to the D acknowledge the integrating indigenous knowledge

[3:23:57] Voice 9: and stewardship perspectives i understand where that's coming from um but just that language by

[3:24:04] Voice 9: itself um anybody um an average person reading that doesn't know what that means to integrate

[3:24:12] Voice 9: indigenous knowledge stewardship a little easier but um i view that paragraph as way too general

[3:24:20] Voice 9: as now drafted because you know uh in terms of legislation we have no idea what it would

[3:24:27] Voice 9: would actually mean in practice it amounts to obligating ourselves to defer to undefined

[3:24:35] Voice 9: perspectives in our decision making which you know i stand to be corrected for about from my

[3:24:43] Voice 9: legal perspective uh it comes very close to or is fettering our statutory discretion to simply say

[3:24:49] Voice 9: we're going to integrate indigenous knowledge and that's it uh without any kind of qualification

[3:24:55] Voice 9: application is basically saying we've already made up our mind ahead of time what we're going

[3:25:01] Voice 9: to accept as valid coming from school ownership nation or some other nation in terms of how we

[3:25:07] Voice 9: should do land planning we can't do that we need to be clear that the local trust committee isn't

[3:25:12] Voice 9: going to give up and can't give up its statutory discretion we can say we're committed to listening

[3:25:18] Voice 9: and dealing with those perspectives in a serious way but we can't simply make the blunt statement

[3:25:25] Voice 9: at least in my view, that we're simply going to integrate indigenous knowledge and stewardship

[3:25:29] Voice 9: perspectives as a kind of an absolute rule. Acknowledging and when appropriate integrating

[3:25:38] Voice 9: signals that there is going to be a process here where we puzzle it out and we work it out with a

[3:25:43] Voice 9: relevant First Nation. And then within the following paragraph, I'm just trying to follow

[3:25:50] Voice 9: in the spirit of what was said there originally. I'm not disagreeing with anything. I'm just

[3:25:59] Voice 9: frankly piling it on just to make it absolutely as clear as possible and which is I want to be

[3:26:06] Voice 9: clear that what we're dealing with is guidance that's going to be integrated or incorporated

[3:26:10] Voice 9: into our decision making and again you can see there's a theme of where I'm coming from which is

[3:26:15] Voice 9: so it's consistent with existing statutory authority so moving on to reconciliating

[3:26:22] Voice 9: objectives again if you look at the second paragraph there number two it's the same point

[3:26:27] Voice 9: i made before uh we have to be careful not to be not to be misinterpreted as uh federating

[3:26:34] Voice 9: our discretion by committing in advance to integrating um a position that we may receive

[3:26:43] Voice 9: from an indigenous government uh governing body about indigenous knowledge we can't be seen as

[3:26:49] Voice 9: federating our discretion by automatically accepting it in every case it has to we have

[3:26:54] Voice 9: to have room in there to say look we have to think about whether it's actually appropriate

[3:26:57] Voice 9: appropriate these circumstances or not uh three um what i've done there is just simply tried to

[3:27:05] Voice 9: make this uh tighter at the level of grammar and explanation i don't think there's any change of

[3:27:11] Voice 9: meaning there um moving on to paragraph four um yeah this is where i you know uh i i think we

[3:27:24] Voice 9: We need to be more overt, simply saying supporting efforts to co-develop planning land use and

[3:27:34] Voice 9: land protection processes with Indigenous government bodies.

[3:27:41] Voice 9: It's too easy, I think, for the general public to be misled about that, and frankly, for

[3:27:48] Voice 9: people with agendas to exploit the ambiguity of the language.

[3:27:54] Voice 9: um um we can support like i'm not objecting supporting develops efforts to co-develop

[3:28:03] Voice 9: planning but um we have to be clear that again this goes back to this limited jurisdiction point

[3:28:11] Voice 9: we don't have the authority to do that on our own i mean there's no way you know we can um

[3:28:19] Voice 9: hypothetically enter into a co-management or co-decision making function um without

[3:28:26] Voice 9: without legislative change.

[3:28:29] Voice 9: And that means direction from the province and working with the province.

[3:28:34] Voice 9: We don't have the authority right now to bring IGBs into decision-making processes on our

[3:28:41] Voice 9: own.

[3:28:42] Voice 9: And I don't want us to risk creating false expectations.

[3:28:45] Voice 9: If the goal is to have meaningful participation, and I think it should be, then we have to

[3:28:50] Voice 9: be clear about what we're talking about.

[3:28:54] Voice 9: and we need to speak speak speak plainly about what is involved to co-develop process means

[3:29:01] Voice 9: we need to work on finding a way to share authority in defined areas and in order to get

[3:29:07] Voice 9: there that requires legislative change that's why i'm suggesting that we we just be very direct

[3:29:16] Voice 9: and very explicit about what we mean when we say support efforts what i put down there is what i

[3:29:22] Voice 9: i believe is what we can do uh and that might alarm some people out in the public but it's also

[3:29:29] Voice 9: i think what we probably should do because um it's the only way to resolve these um

[3:29:38] Voice 9: resolve the existing interests of the first nations in our in in uh that have an interest

[3:29:47] Voice 9: in camber and um i know that being that direct you know i have to speak bluntly here about

[3:29:56] Voice 9: political risk, it does risk

[3:29:58] Voice 9: provoking who the people

[3:30:00] Voice 9: who don't really feel comfortable

[3:30:01] Voice 9: with accepting a role of First Nations

[3:30:03] Voice 9: in trust governance.

[3:30:05] Voice 9: But we have to be,

[3:30:08] Voice 9: we have to have some firmness of purpose here.

[3:30:10] Voice 9: This is what co-developing processes means.

[3:30:13] Voice 9: It can't be done

[3:30:13] Voice 9: without higher level government involvement.

[3:30:16] Voice 9: And one advantage of being this specific

[3:30:18] Voice 9: is we kind of set the,

[3:30:21] Voice 9: you know, we set a target,

[3:30:22] Voice 9: we set an agenda.

[3:30:25] Voice 9: But at the same time,

[3:30:28] Voice 9: it should be very clear to people

[3:30:30] Voice 9: um what they can expect i mean it should really um have a sobering effect on people's expectations

[3:30:36] Voice 9: i don't want people to be disappointed uh i don't want squamish nation to be um frustrated because

[3:30:43] Voice 9: he got the false impression that we promised to do a thing and then we didn't do it there's things

[3:30:47] Voice 9: that we can't do the practical reality is co-management won't happen anytime soon

[3:30:52] Voice 9: because it can't happen at all without a huge amount of process so let's advert let's refer

[3:30:57] Voice 9: refer to that process let's commit ourselves to getting into that process and if every ltc did

[3:31:02] Voice 9: this and if we did this as a trust council level you know ideally we'd create some kind of response

[3:31:08] Voice 9: from the province where they would finally start talking to us so that in a sense the local trust

[3:31:13] Voice 9: committee slash the trust together with the relevant first nations and the province would

[3:31:17] Voice 9: work together to develop um co-management not on everything but in the things that are appropriate

[3:31:24] Voice 9: And I think that's part of the path about how you build consensus.

[3:31:28] Voice 9: And finally, 5.4.

[3:31:33] Voice 9: I'm sorry.

[3:31:34] Voice 9: I don't know what this even means.

[3:31:36] Voice 9: Respond to the generous guidance and teachings that have been shared.

[3:31:42] Voice 9: We can respect that.

[3:31:43] Voice 9: We can appreciate it.

[3:31:45] Voice 9: We can be thankful for it.

[3:31:46] Voice 9: I don't know what respond means.

[3:31:48] Voice 9: Like, it could mean anything.

[3:31:50] Voice 9: It could actually include responding disrespectfully, which obviously we're not going to do, don't

[3:31:55] Voice 9: want to do but i don't understand what purpose it has in an ocp what does that what does that mean

[3:32:01] Voice 9: in terms of um helping to determine um the content of future land use bylaws um i don't think it adds

[3:32:11] Voice 9: anything uh it's um i can understand how it got there because there has been uh what my impression

[3:32:19] Voice 9: question is some fairly um a close work with at least the Squamish Nation staff and that deserves

[3:32:27] Voice 9: some kind of acknowledgement and deserves respect but I don't think that belongs in the OCP that can

[3:32:32] Voice 9: that belongs more properly I believe in um uh a communication piece um and then I'll finally we

[3:32:43] Voice 9: get down to the reconciliation policies I think they're fine I just do have some uh quibbles with

[3:32:48] Voice 9: with the language.

[3:32:53] Voice 9: The first paragraph, number one there,

[3:32:55] Voice 9: that's really just a kind of a clarity of language issue

[3:32:59] Voice 9: and bringing it to the conformity with the convention

[3:33:01] Voice 9: of having the Squamish word first.

[3:33:04] Voice 9: And then again, the second item,

[3:33:08] Voice 9: that is a grammatical change in that my understanding is

[3:33:14] Voice 9: where we wanna go with this is in fact to support protection

[3:33:17] Voice 9: of not just culturally significant areas,

[3:33:21] Voice 9: but that archaeological sites and ecologies

[3:33:27] Voice 9: are also of cultural significance.

[3:33:30] Voice 9: And again, putting more words in there

[3:33:33] Voice 9: to be very clear that we're talking

[3:33:35] Voice 9: about respecting those interests

[3:33:38] Voice 9: of the indigenous nations

[3:33:41] Voice 9: that are connected with Gambier.

[3:33:43] Voice 9: So that's where I'm coming from.

[3:33:45] Voice 9: I'm trying to make this,

[3:33:49] Voice 9: I'm hoping

[3:33:50] Voice 9: that with changes like this

[3:33:54] Voice 9: the direction

[3:33:55] Voice 9: that's been identified by this

[3:33:56] Voice 9: proposed language

[3:33:59] Voice 9: we have a better chance

[3:34:01] Voice 9: of achieving it

[3:34:02] Voice 9: I'm in agreement with where this is trying to go

[3:34:05] Voice 9: I just think

[3:34:07] Voice 9: we have to be mindful of

[3:34:09] Voice 9: the parameters that we're operating in

[3:34:10] Voice 9: we need to be clear about that

[3:34:11] Voice 9: we can't create false expectations

[3:34:14] Voice 9: but at the same time

[3:34:15] Voice 9: we need to be firmer

[3:34:17] Voice 9: about the direction that we want to go.

[3:34:21] Voice 9: I wouldn't want a member of the general public

[3:34:23] Voice 9: to get surprised or to misread

[3:34:27] Voice 9: when we talk about things about supporting efforts

[3:34:29] Voice 9: to develop a co-developed planning.

[3:34:35] Voice 9: Anyhow, that's where I'm coming from.

[3:34:38] Voice 9: So I hope that's helpful.

[3:34:40] Trustee Patrick: All right, well, thank you.

[3:34:41] Trustee Patrick: And I think it's important this was your perspective

[3:34:44] Trustee Patrick: and your ideas on how you read

[3:34:46] Trustee Patrick: and how it came across.

[3:34:49] Trustee Patrick: I know it's sometimes hard to take that legal hat off.

[3:34:52] Trustee Patrick: We all bring our professions to the table.

[3:34:55] Trustee Patrick: It can't be done.

[3:34:57] Trustee Patrick: Once

[3:34:57] Voice 9: that legal hat's on, it never comes off.

[3:34:59] Trustee Patrick: Thanks for sharing that perspective.

[3:35:01] Trustee Patrick: And I wanted to give Trustee Stamford an opportunity.

[3:35:06] Trustee Stamford: Thank you, Chair.

[3:35:08] Trustee Stamford: I did say a lot of what I wanted to say before

[3:35:11] Trustee Stamford: when we first started this conversation.

[3:35:14] Trustee Stamford: No surprise, I come to this

[3:35:16] Trustee Stamford: with a completely different angle.

[3:35:19] Trustee Stamford: I see the OCP, I recognize it as a bylaw in the end,

[3:35:24] Trustee Stamford: but it is an aspirational document,

[3:35:26] Trustee Stamford: especially at the beginning.

[3:35:28] Trustee Stamford: I want to see where we can go.

[3:35:30] Trustee Stamford: I think making grander statements is okay within context.

[3:35:36] Trustee Stamford: I recognize there's some wording issues.

[3:35:39] Trustee Stamford: My biggest change was just how it was structured

[3:35:45] Trustee Stamford: so that it made more sense to me there was repetitiveness but I saw that the reason for

[3:35:53] Trustee Stamford: the repetitiveness was to acknowledge different aspects of of where we wanted to incorporate

[3:36:00] Trustee Stamford: first first nations priorities so I was hoping to see those separated out in terms of heritage

[3:36:09] Trustee Stamford: conservation, archaeology, and ecological protection. So the only thing that I wanted to

[3:36:21] Trustee Stamford: add was something that I've had seen missing from this particular document since when I first read

[3:36:28] Trustee Stamford: Reddit was sort of a combined point in history as to where Gambier has been

[3:36:36] Trustee Stamford: and very light statements about where it's going, just for suggestion starters.

[3:36:43] Trustee Stamford: So that will be seen in my document as it comes forward.

[3:36:51] Trustee Stamford: Yeah, I think it's important for us to understand where the current wording came from.

[3:36:59] Trustee Stamford: And because I don't want to mess around with it, given that it's come with a particular purpose.

[3:37:09] Trustee Stamford: So I need to understand why the wording is done the way it is.

[3:37:14] Trustee Stamford: But my biggest thing was structurally switching it around so that it made more sense for me.

[3:37:21] Trustee Stamford: but so from there i'm looking forward to having a discussion in may about the possible restructuring

[3:37:30] Trustee Stamford: to allow for it's in the end it's readability and allow for a certain aspirational

[3:37:37] Trustee Stamford: element to the introductory paragraphs to the ocp as a whole all

[3:37:44] Trustee Patrick: right well thank you both for

[3:37:47] Trustee Patrick: giving your perspectives. And I don't know if staff have anything further to add other than

[3:37:53] Trustee Patrick: that this will come back next month. I don't know if Planner Zupanek, if there's anything else that

[3:38:01] Trustee Patrick: you want to bring to our attention for preparation for this conversation?

[3:38:05] Voice 15: No, I just want to make sure that you're giving clear direction of what it is you're expecting

[3:38:09] Voice 15: to see on the next agenda to support your deliberations of next steps. What would be

[3:38:14] Voice 15: helpful to you please let me know

[3:38:17] Trustee Patrick: trustees um any any further direction um uh trustee stanford

[3:38:30] Trustee Patrick: um

[3:38:31] Trustee Stamford: i wouldn't wouldn't mind sort of a a sense of where the wording came from why i'm assuming the

[3:38:40] Trustee Stamford: words are used very carefully and um so i wouldn't mind understanding more about where that comes

[3:38:48] Trustee Stamford: from um and yeah from there it's just whether or not my ideas for restructuring are even possible

[3:38:57] Trustee Stamford: or recommended well

[3:39:01] Voice 5: trustee bernardo yeah

[3:39:04] Voice 9: i you know i've tried to be clear about where i'm coming

[3:39:08] Voice 9: from here in terms of what my goal is um and that's premised on well there's two things happening

[3:39:19] Voice 9: there one is the big blocks of text that i'm recommending get chopped out i just think um

[3:39:26] Voice 9: just as an exercise in legislation they're actually um it's too much it just doesn't

[3:39:33] Voice 9: work and i'm not going to repeat all that stuff i mean that's all i've got there

[3:39:37] Voice 9: um i think in keeping with what trustee stanford said it would be helpful in our subsequent

[3:39:43] Voice 9: discussion to hear from staff about uh the origin of that the function um i mean the origin of it

[3:39:53] Voice 9: is one thing but the legislative function of that and how it moves the ball forward i would like to

[3:39:59] Voice 9: hear from staff from its perspective about why it considers that language valuable if it does

[3:40:05] Voice 9: that's one aspect of it that's the more straightforward forward thing the other part

[3:40:09] Voice 9: of it is the more technical stuff i've been rattling on about about parsing the meaning

[3:40:14] Voice 9: of the different words uh and the different phrases some of that is simply uh out of an

[3:40:20] Voice 9: abundance of caution to be as clear as possible to avoid misinterpretation that's grammar but

[3:40:25] Voice 9: another aspect of that is uh there were areas where i thought the language um was sufficiently

[3:40:31] Voice 9: ambiguous that it could create a misunderstanding about what our um intentions were and what our

[3:40:39] Voice 9: legal capacity to do things were that's a little trickier and i would like to hear from staff

[3:40:43] Voice 9: its response to those observations of mine about

[3:40:49] Voice 9: specifically about the jurisdictional stuff.

[3:40:52] Voice 9: For example, the distinction I'm drawing between recognition and acknowledgement.

[3:40:58] Voice 9: The distinction between

[3:41:00] Voice 9: claims to rights versus title. That kind of thing.

[3:41:06] Voice 9: Because, you know, if I really had to

[3:41:08] Voice 9: boil it down into my main concern, if I had to have

[3:41:12] Voice 9: pick only one of the things I really care about, that's the most important thing,

[3:41:16] Voice 9: that we be absolutely scrupulous about being very clear about what we can and can't do.

[3:41:25] Trustee Patrick: Thank you.

[3:41:26] Trustee Patrick: Planner Zubinik, does that help, or do you have any further questions?

[3:41:31] Voice 15: I'll be responding to any resolution that the Local Trust Committee wishes to make.

[3:41:35] Voice 15: Individual requests are great for information purposes, but as a Local Trust Committee,

[3:41:39] Voice 15: you need to give clear direction to staff as to what it is that you want me to report back on.

[3:41:43] Voice 15: So I'll wait for the direction through a resolution.

[3:41:48] Trustee Patrick: Okay.

[3:41:48] Trustee Patrick: Trustee Stanford.

[3:41:50] Trustee Stamford: I moved that the Gambier Island Local Trust Committee request staff to provide background context as to where and how the wording for the draft OCP wording came from.

[3:42:17] Trustee Stamford: Go ahead.

[3:42:19] Trustee Stamford: I'm going to suggest

[3:42:20] Voice 9: that we move on to other business. And while that happens, I'll try to work on some language for a resolution that would make both Trustee Stanford and myself satisfied or concerns are being addressed. Because what I've heard from her is half of where I want to get to with it, if that's okay.

[3:42:38] Trustee Patrick: Okay.

[3:42:39] Trustee Patrick: That okay. So we'll come, we'll come back to this item.

[3:42:42] Trustee Patrick: If I give you a chance to jot in the background as we wrap up,

[3:42:47] Trustee Patrick: I think might not be a lot of material left here,

[3:42:50] Trustee Patrick: but we'll see how it goes. All right.

[3:42:53] Trustee Patrick: Then I'm going to proceed on.

[3:42:56] Trustee Patrick: We have no correspondence and no new business.

[3:43:02] Trustee Patrick: There is the next item is item 13.1,

[3:43:05] Trustee Patrick: which is the recommended language for the annual report can't believe it feels like

[3:43:11] Trustee Patrick: just yesterday we delivered that annual report to the legislation

[3:43:15] Trustee Patrick: floor and here we are drafting a new one so on page 87 of the agenda package

[3:43:22] Trustee Patrick: there is some suggested language actually on page 89

[3:43:28] Trustee Patrick: um are there any changes to that trustee bernardo yeah

[3:43:34] Voice 9: i think the reference is to bylaws number 153

[3:43:37] Voice 9: and 154 um if we could add some language in there to just to clarify what they actually are

[3:43:44] Voice 9: that they refer to the keats shoreline um ocp and lub amendments you know just to fix you know

[3:43:54] Voice 9: put some plain language in there so that people connected to what they were all about

[3:43:59] Voice 9: because right now they're just out there as numbers.

[3:44:08] Voice 5: Trustee Stanford, do you agree with that?

[3:44:11] Trustee Stamford: Oh, yeah, it's fine.

[3:44:13] Trustee Stamford: Yeah, I have no other concerns about this.

[3:44:20] Trustee Patrick: So it would be, do we just put it in parentheses or something after that?

[3:44:25] Trustee Patrick: Keats Island, sure, I'm not.

[3:44:28] Trustee Patrick: This was done before I joined you as chair.

[3:44:32] Trustee Patrick: chair. Look to staff for what that would be referenced to. I see Planner McCarger.

[3:44:40] Planner McCargar: Yeah, through the chair. You just want it to specify it was related to the Keats. Would it

[3:44:46] Planner McCargar: be appropriate to just say bylaw number 154, which amended the Keats Island OCP and amended

[3:44:53] Planner McCargar: the Keats Island LUB? Would

[3:44:57] Trustee Patrick: that work for you, Trustee Bernardo? Yes.

[3:45:00] Voice 9: Yes.

[3:45:01] Trustee Patrick: Aha.

[3:45:03] Trustee Patrick: Now, do we have to have a resolution to amend, make that change, or can we do it through general consent?

[3:45:15] Planner McCargar: I think it's probably best if we just have a resolution that reflects that.

[3:45:20] Planner McCargar: There is an alternative there on page 88.

[3:45:26] Voice 5: So

[3:45:27] Trustee Patrick: it'll be the alternative as amended.

[3:45:33] Trustee Patrick: So we have to amend it, though, first.

[3:45:39] Trustee Patrick: So we need a motion for ALTC to amend the draft, whatever you want to call it, draft

[3:45:59] Trustee Patrick: language for the Gambier Island Local Trust Committee and report by adding the words Keats

[3:46:12] Trustee Patrick: Island in front of OCP and LUB in the reference to the two bylaws. Lisa will work her magic as

[3:46:30] Trustee Patrick: usual to make something sound. So Lisa, when you're ready, you could just read something

[3:46:38] Trustee Patrick: back and we'll see if we...

[3:46:43] Voice 4: Thank you, Chair Patrick. What I have so far is that the Gambier

[3:46:46] Voice 4: Island Local Trust Committee requests staff amend the draft text for the Gambier Island

[3:46:53] Voice 4: and Local Trust Committee section of the 2025-26 annual report

[3:47:01] Voice 4: by adding OCP and LUB in reference to bylaws number 153 and 154?

[3:47:10] Trustee Patrick: Adding Keats Island.

[3:47:12] Trustee Patrick: Yeah.

[3:47:14] Trustee Patrick: Prior to OCP and LUB in reference to the bylaws.

[3:47:21] Voice 4: Okay, I've got that.

[3:47:23] Trustee Patrick: All right.

[3:47:25] Trustee Patrick: Who would like to make that motion?

[3:47:29] Trustee Patrick: Trustee Stanford's willing to make that motion.

[3:47:32] Trustee Patrick: Trustee Bernardu, are you willing to second?

[3:47:34] Voice 9: Yes.

[3:47:35] Trustee Patrick: Yes. All right.

[3:47:37] Trustee Patrick: Is there any discussion?

[3:47:42] Trustee Patrick: Seeing none, I'll call the vote.

[3:47:43] Trustee Patrick: All those in favor, raise your hands.

[3:47:47] Trustee Patrick: Now we need to approve the text as amended for inclusion.

[3:47:55] Trustee Patrick: So that's on page 87.

[3:48:04] Trustee Patrick: Trustee Stanford, are you?

[3:48:07] Trustee Stamford: Sure.

[3:48:07] Trustee Stamford: I move that the Gambier and Local Trust Committee approves the text for inclusion in the 2025-26

[3:48:13] Trustee Stamford: annual report for approval by Trust Council and submit to the Minister of Housing and Municipal

[3:48:21] Trustee Stamford: Affairs.

[3:48:22] Trustee Patrick: I think we need the text as amended, I think. As amended, yes. Second. All right,

[3:48:27] Trustee Patrick: is there a second? Second by Trustee Bernardo. Any discussion? I'll call the vote. All those

[3:48:34] Trustee Patrick: those in favor raise your hands and that carries all right the next item then is on um is item 13.2

[3:48:46] Trustee Patrick: uh this is the short-term rental accommodation Act principal residence opt-in update briefing

[3:48:52] Trustee Patrick: that's been provided to all local trust committees deadline for annual opting in is March 31st so

[3:49:00] Trustee Patrick: this is just here if there's any interest um if you have no interest we'll just carry on and no

[3:49:05] Trustee Patrick: no action is necessary. Is there any interest?

[3:49:11] Trustee Stamford: Not interest, but from your perspective,

[3:49:15] Trustee Stamford: as chair of the trust council, have many other islands trust, local trust areas signed on to

[3:49:27] Trustee Stamford: this?

[3:49:28] Trustee Patrick: I'm not aware of any. I know Hornby met the other day and I did not proceed. I don't know if

[3:49:36] Trustee Patrick: there's any other islands it's just uh gabriela and uh salt spring both um have opted in yeah

[3:49:43] Trustee Patrick: but i'm not sure if any others are i don't know if staff are aware of any other islands that have

[3:49:50] Trustee Patrick: decided to move forward with opting in i

[3:49:54] Planner McCargar: think it's just going to ltcs around now i know denman

[3:49:57] Planner McCargar: did not um yeah like you said hornby did not yeah

[3:50:04] Trustee Patrick: so

[3:50:05] Voice 5: all

[3:50:06] Trustee Patrick: right any other questions on this item

[3:50:08] Trustee Patrick: them okay i'm going to move forward then uh with the next we have the applications report here at

[3:50:16] Trustee Patrick: 13.4 on 100 page 109 are there any questions on any of the applications go ahead trustee stanford

[3:50:25] Trustee Patrick: just

[3:50:26] Trustee Stamford: general uh question from some community members um to staff uh what is the

[3:50:34] Trustee Stamford: the turnaround time for applications.

[3:50:40] Trustee Stamford: So are we looking at three, four months, six months?

[3:50:46] Trustee Stamford: Is there an average?

[3:50:49] Planner McCargar: Yeah, through the chair,

[3:50:50] Planner McCargar: it depends on the application and the complexity of it.

[3:50:53] Planner McCargar: So with that in mind,

[3:50:55] Planner McCargar: but a standard DVP, DP right now is about three to six months.

[3:51:01] Trustee Stamford: Okay, thank you.

[3:51:03] Trustee Patrick: All right, there's no other questions on applications.

[3:51:06] Trustee Patrick: Well, we've got the trustee's expense report here, the local trust committee's expense report for your information, the adopted policies and standing resolutions as well, and that brings us to the active and future projects lists.

[3:51:26] Trustee Patrick: lists. There's no

[3:51:29] Trustee Patrick: changes. I'm wondering, Trustee Stanford, do you think we should add

[3:51:33] Trustee Patrick: coastal flood risks to the future project lists? Does that help at all?

[3:51:39] Trustee Stamford: I think that was of interest to Trustee Bernardo.

[3:51:45] Voice 9: Working on this resolution, I've been tuning out. I'm sorry. Can you?

[3:51:49] Trustee Patrick: That's all right. We're at the project list, the project list and the future project list. And I

[3:51:54] Trustee Patrick: I was questioning whether it would be appropriate to add the coastal flood risks to the future.

[3:52:01] Voice 9: I don't think I'm in a position right now to just bull ahead with some kind of, you know, let's do a whole bunch of work here.

[3:52:09] Voice 9: I think we need to. And I think the general thing, I think we need to work more closely with staff before we start assigning staff jobs.

[3:52:18] Voice 9: A

[3:52:18] Trustee Patrick: future projects list is not about assigning work. It's about parking, parking work.

[3:52:25] Trustee Patrick: Yeah. So all it does is

[3:52:26] Voice 9: I'd be happy to put that in there, but I don't have any language to do it.

[3:52:35] Voice 9: So

[3:52:36] Trustee Patrick: we're at the future. Hang on.

[3:52:37] Voice 9: We're at the future projects section.

[3:52:40] Voice 9: That's correct.

[3:52:45] Trustee Stamford: I'm just wondering if I felt it was more of a trust wide.

[3:52:49] Trustee Patrick: I agree. I mean, I that's why I was I would have liked to have almost seen us make a recommendation to bring this to the attention.

[3:52:57] Trustee Patrick: And I know in Gabriola, a regional district in Nanaimo, they've picked pilot locations for the various types of issues they've seen from their coastal mapping that they're going to be proceeding with.

[3:53:12] Trustee Patrick: So Gambier is going to just sort of follow them along and see what they do.

[3:53:16] Trustee Patrick: Gabriola.

[3:53:17] Trustee Patrick: Gabriola, I'm sorry.

[3:53:18] Trustee Patrick: Sorry. But I do see a development permit area or the shoreline work in particular as being really important, potentially from a federation wide or minimum regional.

[3:53:36] Trustee Patrick: So, yeah, I'm

[3:53:38] Voice 9: sorry, but I'm sympathetic to what we just heard from Chair Patrick.

[3:53:42] Voice 9: Patrick, I don't think, I mean, I do think it should be an area-wide thinking about it,

[3:53:50] Voice 9: just doing it on a case-by-case item, but I don't think, that's no way to deal with

[3:53:55] Voice 9: an ocean that's rising for everyone. So maybe we need to put some thought into

[3:54:03] Voice 9: a proposal to send off to Trust Council about making an initiative.

[3:54:10] Trustee Stamford: I'll

[3:54:11] Voice 9: put it on my act list.

[3:54:13] Trustee Stamford: Okay.

[3:54:14] Trustee Stamford: Follow up on that.

[3:54:15] Voice 9: Follow up

[3:54:15] Trustee Patrick: perhaps in May.

[3:54:17] Voice 9: I do have a question though about the active projects.

[3:54:21] Voice 9: Go ahead.

[3:54:22] Voice 9: I see the Keats shoreline project is still there.

[3:54:27] Voice 9: This is a question from Planner McHarger.

[3:54:28] Voice 9: Is this because the consolidated amended OCP and LUB still hasn't been completed and it's not up on the website?

[3:54:38] Voice 9: Because I would have thought it would be off the active list at this point.

[3:54:41] Voice 9: Yeah,

[3:54:42] Planner McCargar: we can remove that off. Once it's adopted, it's considered done. So we can remove that.

[3:54:46] Voice 9: Okay, well, then we should probably take it off. And do we, sorry, but do we have an update on when we can expect that the amended OCP and LUB to go up on the website? Because I've had a number of inquiries from constituents who want to know what the state of play is. And I'm having to wing it on the basis of what I recall and what I have in terms of what was passed.

[3:55:06] Voice 9: Yeah,

[3:55:07] Planner McCargar: so the consolidation, as you know, isn't available quite yet, but the adopted bylaws are available on the website, so people can still see what's been adopted. I don't have an exact timeline, but I can double check with our legislative clerk, but I would think within the month it would be posted up. I know she's been working on the consolidation.

[3:55:32] Voice 9: That would be great. Thank you.

[3:55:33] Voice 9: all

[3:55:35] Trustee Patrick: right with that i think we're now having to wait a moment we could proceed with that motion

[3:55:42] Trustee Patrick: for the next meeting otherwise we can just wait and see trustee bernardo if you've got

[3:55:47] Voice 9: i'm gonna

[3:55:48] Voice 9: tune out for um five minutes or less to finish this

[3:55:54] Trustee Patrick: should we take a five minute break

[3:55:55] Trustee Patrick: then why don't we take a

[3:55:57] Trustee Patrick: yep let's take a five minute break and we'll come back in five minutes

[3:56:02] Trustee Patrick: So I guess it's 2.05, why don't we say that?

[3:56:06] Trustee Patrick: So you've got eight minutes.

[3:56:09] Trustee Patrick: 2.05.

[4:03:41] Trustee Patrick: All right, Trustee Stamford, are you there?

[4:03:44] Voice 9: Before we resume, just so you know, I have texted or not texted, but I emailed the draft language for the resolution to Lisa.

[4:03:55] Voice 9: All

[4:03:56] Trustee Patrick: right, well, Lisa, whenever you have a chance, if you could bring that back up just for those following along.

[4:04:01] Trustee Patrick: We've just returned 20

[4:04:03] Voice 5: ,000 paper here.

[4:04:06] Trustee Patrick: It's in front of me.

[4:04:08] Trustee Patrick: And we return back to item 10.1, which was the major project, Gambier OCP and land use

[4:04:15] Trustee Patrick: by-law targeted review.

[4:04:16] Trustee Patrick: Just a motion, and staff are ready, you can put it up on the screen.

[4:04:29] Trustee Patrick: Thank you.

[4:04:30] Trustee Patrick: Do you want to talk us through it, Trustee Bernardo, and then we'll look at wording.

[4:04:33] Trustee Patrick: So don't make the motion yet, just talk us through it.

[4:04:36] Voice 9: Okay.

[4:04:37] Voice 9: Happy to do that.

[4:04:37] Voice 9: that. I am just following up on what appeared to be the general consensus of where Trustee

[4:04:49] Voice 9: Stamford and I are coming from and staff's request for clear direction, but what we want

[4:04:55] Voice 9: them to do with our musings. So the first part of this is to address Trustee Stamford's

[4:05:07] Voice 9: concern or question to explain the origins and purposes of conceptual language in draft bylaw

[4:05:12] Voice 9: number 163 because as we've heard from her um as i understand her to be saying that it's um

[4:05:22] Voice 9: it's a little limited right now it's just restricted really to the reconciliation principles

[4:05:26] Voice 9: which i think we all support and i think she would like to see more so i think she wants an

[4:05:30] Voice 9: explanation for why it's like this and so that's the best i could come up with for that

[4:05:37] Voice 9: second one is my issue really the core issue which is i'm gonna i i would like staff to

[4:05:44] Voice 9: address the scope and limitations of our jurisdiction to fulfill the objectives we're

[4:05:48] Voice 9: identifying uh in the draft as i mentioned before i don't have any objection to the objectives

[4:05:56] Voice 9: um i just think they need to be framed um in a in a in a way that is careful to um

[4:06:09] Voice 9: follow where where our jurisdiction is today and third um trustee sanford and i have both you know

[4:06:17] Voice 9: lobbed a bunch of language and specific edits uh in the direction of staff and i think it'd be

[4:06:24] Voice 9: helpful um you know after those two general questions are addressed if we just frankly

[4:06:30] Voice 9: just deal with them one at a time just deal with these different edits and um uh no i understand

[4:06:37] Trustee Patrick: I understand that. Would the word be share or include the edits? You know, address.

[4:06:46] Trustee Patrick: Include and address?

[4:06:50] Voice 9: Well, if we put in the word include, you know, and I have to be, I'm going to be clear about something.

[4:07:01] Voice 9: I'm generally struggling to understand the whole transparency thing I heard from Steph.

[4:07:05] Voice 9: I mean, you know, I respect the good faith that Steph is bringing to this.

[4:07:13] Voice 9: But I don't want to say include the specific edits

[4:07:17] Voice 9: because if I understand Planner Zupanek correctly,

[4:07:23] Voice 9: that's getting ahead of ourselves

[4:07:25] Voice 9: and it would be inappropriate for us to simply zoom ahead

[4:07:29] Voice 9: and put in those changes.

[4:07:30] Trustee Patrick: Oh, no, no, I didn't mean include them in the language.

[4:07:33] Trustee Patrick: I meant include in the staff report.

[4:07:35] Trustee Patrick: Sorry, that's what I was referencing was,

[4:07:38] Trustee Patrick: I mean, share, put your comments in the package.

[4:07:47] Trustee Patrick: And maybe I'll look to maybe trust Planner Zupanik could help us.

[4:07:51] Voice 9: Yeah, could you please?

[4:07:52] Voice 9: Make

[4:07:52] Trustee Patrick: sure the language is, how could we address this properly?

[4:08:01] Trustee Patrick: I see Planner McArger.

[4:08:03] Planner McCargar: Yeah, I think she's no longer in the meeting.

[4:08:06] Planner McCargar: But I think it just, if that's what you want her to do,

[4:08:11] Planner McCargar: then I think the resolution needs to be very specific

[4:08:13] Planner McCargar: that she would share the comments in the agenda package

[4:08:19] Planner McCargar: and also address them in the staff report.

[4:08:23] Voice 9: All right.

[4:08:24] Voice 9: In that case, three should read include and address in the staff report.

[4:08:50] Voice 9: No, staff report needs to be after the word address.

[4:08:53] Voice 9: Include address in the staff report, the specific edits.

[4:09:09] Trustee Patrick: Now, the only thing is none of this refers to the May meeting. Do we have to have that

[4:09:14] Trustee Patrick: reference in there? Maybe that could be put to include in a staff report for the May meeting.

[4:09:39] Voice 9: I'm going to suggest put a comma at the end of the word staff at the last one and

[4:09:46] Voice 9: then

[4:09:46] Trustee Patrick: add another sentence.

[4:09:47] Trustee Patrick: On number three?

[4:09:48] Voice 9: Yeah.

[4:09:48] Trustee Patrick: Oh, okay.

[4:09:48] Trustee Patrick: okay and

[4:09:49] Voice 9: then add another sentence at the end um um as part of its preparation

[4:10:02] Voice 9: uh no new line new paragraph underneath that oh

[4:10:08] Trustee Patrick: okay so it's not a number four it's just

[4:10:10] Trustee Patrick: no

[4:10:11] Voice 9: no no it's just yeah it's just going to be a sentence that doesn't qualify for everything

[4:10:15] Voice 9: thing. No and required as part of its preparation for the LTC's May meeting. Sorry, as part of its

[4:10:37] Voice 9: preparation of the agenda for the local trust committee's May meeting.

[4:10:49] Trustee Patrick: Lana McGarger, does this

[4:10:50] Trustee Patrick: make sense as a motion? I'll just look for staff's advice to see if this is clear enough. I think so,

[4:10:59] Planner McCargar: So, yeah.

[4:11:00] Trustee Patrick: Trustee Stamford, are you okay with the wording that's before us here?

[4:11:03] Trustee Patrick: I'm seeing thumbs up.

[4:11:05] Trustee Patrick: All right.

[4:11:05] Trustee Patrick: So, go ahead, Trustee Bernardo, and make this motion.

[4:11:09] Voice 9: Okay.

[4:11:10] Voice 9: I move that the Gambier Island Local Trust Committee request staff to, one, explain the

[4:11:15] Voice 9: origins and purposes of the contextual language and draft bylaw number 163, two, address the

[4:11:20] Voice 9: scope and limitations of the local trust committee's jurisdiction to fulfill the OCP

[4:11:25] Voice 9: the objectives identified in the draft and three,

[4:11:28] Voice 9: include an address in the staff report,

[4:11:31] Voice 9: the specific edits to the draft proposed

[4:11:33] Voice 9: by Trustee Stanford and Bernardo in their recent emails

[4:11:35] Voice 9: to the World Trust Committee and staff

[4:11:38] Voice 9: as part of its preparation of the agenda

[4:11:40] Voice 9: of the LTC's May, 2026 meeting.

[4:11:44] Trustee Patrick: Is there a second to this motion?

[4:11:46] Trustee Patrick: Second by Trustee Stanford.

[4:11:48] Trustee Patrick: Is there any discussion?

[4:11:50] Trustee Patrick: Not seeing any, I'll call the vote.

[4:11:55] Trustee Patrick: All those in favor, bend that.

[4:11:58] Trustee Patrick: carries um okay so that sort of concludes uh that item and um which is which will return back to

[4:12:09] Trustee Patrick: in may which will be on gambier island and i see that staff um have asked if we'd consider

[4:12:19] Trustee Patrick: moving the start time from 10 a.m to 11 a.m and we would need a motion to make that change

[4:12:27] Trustee Patrick: which is in the agenda cover package on page three of the agenda package, I think, in the cover.

[4:12:47] Trustee Stamford: Okay, I move that the Gambier Island Local Trust Committee change the meeting time of the May 26th and the July 21st meetings,

[4:13:00] Trustee Stamford: in-person meetings from 10 a.m. to 11 a.m.

[4:13:06] Trustee Patrick: Is there a second to that motion?

[4:13:09] Trustee Patrick: Second by Trustee Bernardo.

[4:13:11] Trustee Patrick: Any discussion?

[4:13:15] Trustee Patrick: I'll call the vote then.

[4:13:16] Trustee Patrick: All those in favor, raise your hands.

[4:13:19] Trustee Patrick: That carries.

[4:13:22] Trustee Patrick: All right.

[4:13:22] Trustee Patrick: So that means our next meeting will be on Gambier Community Center,

[4:13:26] Trustee Patrick: which is at 721 Andes Bay Road on Gambier Island on May 26th,

[4:13:33] Trustee Patrick: beginning at 11 a.m um if there's no further business i need a motion to adjourn i move

[4:13:43] Trustee Patrick: is there a second second by trustee bernardo we are adjourned all right trustees thank you very

[4:13:50] Trustee Patrick: much for the meeting thank you to the staff and so these are hard conversations but good ones so

[4:13:56] Trustee Patrick: thank you very much and we'll see you in may