Islands Trust Council regular meeting, May 6, 2026

[0:00:01] Voice 10: All right, we're ready to go.

[0:00:06] Voice 11: All right. Well, good morning, Aitsgwil, everyone, and welcome to our Executive Committee meeting of Wednesday, March 6, 2026.

[0:00:15] Voice 11: I'm just stepping in to act as chair until Chair Patrick can return, but she'll be with us shortly.

[0:00:25] Voice 11: I'd like to begin by acknowledging, as always, that we are meeting in areas across Coast Salish territories in the Islands Trust area.

[0:00:35] Voice 11: And we are always grateful for their continued leadership, stewardship, and the ongoing work

[0:00:41] Voice 11: of protecting and preserving these precious lands.

[0:00:47] Voice 11: I also want to acknowledge that it was Red Dress Day yesterday, May 5th, and we are in

[0:00:54] Voice 11: the National Week of Action.

[0:00:58] Voice 11: So Red Dress Day, as most of us know, is the National Day of Awareness for Missing and

[0:01:03] Voice 11: and murdered Indigenous women, girls, and Two-Spirit people. It is a day to honor, remember,

[0:01:10] Voice 11: and feel the sorrow and grief of the families and communities and nations who are still impacted by

[0:01:18] Voice 11: the loss of the lives of those who have been taken. I participated in the Red Dress March

[0:01:25] Voice 11: in Sineamuk territory yesterday in Nanaimo, and it was a very large turnout. I was actually shocked

[0:01:33] Voice 11: shocked, not at the turnout, but at how many people, as they testified and spoke,

[0:01:40] Voice 11: had experienced very close personal losses. Almost every single one of my friends

[0:01:47] Voice 11: who are Indigenous had loved ones or relatives who had been killed or went missing. So this is

[0:01:55] Voice 11: ongoing work. This is work that we must recognize is violence that is not disconnected from our

[0:02:03] Voice 11: our systems that we still live in today. We still have colonial policies and practices

[0:02:11] Voice 11: that are rooted in the displacement of First Nations from their lands, that disrupted their

[0:02:17] Voice 11: governance systems, and diminished the respected roles of women and Two-Spirit people within their

[0:02:22] Voice 11: societies. These impacts continue today through systemic racism, misogyny, and ongoing denialism

[0:02:29] Voice 11: of racism. And so I want to urge everyone today, especially those who are working in local

[0:02:36] Voice 11: government at every level staff elected officials and we must keep calling it out at every opportunity

[0:02:43] Voice 11: we gather and show solidarity but also call out we either accept the status quo or we join with

[0:02:52] Voice 11: others who are fighting to shift these systems and join in solidarity the many many calls for justice

[0:03:00] Voice 11: i want to thank all of you for the ways that you are showing up for others and working to shift

[0:03:05] Voice 11: these harmful systems and I look forward to a brighter future in solidarity with Indigenous

[0:03:12] Voice 11: peoples whose lands we share. Thank you for that acknowledgement. It's a very sobering time and

[0:03:23] Voice 11: we just want to ground our work in the truth. So we'll move to approval of the agenda. I note

[0:03:31] Voice 11: there's two additional items um that could be added for for consideration and that is item

[0:03:41] Voice 11: the staff briefing on first nations engagement resourcing um is it all right with everyone if

[0:03:49] Voice 11: we add that at uh 10.2.2.1 and also thank you we've got uh correspondence from the mayor of

[0:04:00] Voice 11: bowen island and we can add that at 12.3 and that's regarding the above agenda item

[0:04:10] Voice 11: is there anything else to add or amend on the agenda today okay i'll take it by general consent

[0:04:18] Voice 11: that the agenda is approved as amended and welcoming back chair patrick hello we've just

[0:04:25] Voice 11: gotten to uh item three so i'll turn it over to you if you're ready thank you

[0:04:30] Voice 4: very much uh

[0:04:32] Voice 4: Vice Chair Elliott for opening the meeting today and accommodating my

[0:04:36] Voice 4: few moments of tardiness. So thank you very much. So we're going to

[0:04:40] Voice 4: carry on and thanks for the approved agenda.

[0:04:44] Voice 4: There's nothing to write as a report and we have the minutes from April 15th at item

[0:04:48] Voice 4: 5.1 on page 5 for review and adoption. Are there

[0:04:52] Voice 4: any corrections I see? Alexandra's

[0:04:56] Voice 4: hand raised.

[0:04:59] Voice 10: Yes, thank you, Chair. I just noticed

[0:05:01] Voice 10: that Islands Trust Conservancy manager Wendy Tyrell is not included in the

[0:05:07] Voice 10: staff present so I will make those changes following the meeting thank you

[0:05:13] Voice 4: are there any other additions or changes by sterling um

[0:05:21] Voice 11: it was just in the 16.4

[0:05:24] Voice 11: section on the discussion on Islands Trust Conservancy growth it's sort of

[0:05:32] Voice 11: of reading that summary it's it seems to imply that there is the development of a growth model

[0:05:37] Voice 11: happening well the conversation that i thought we were having or i was aware of was acknowledging

[0:05:46] Voice 11: that the conservancy's success is a growth model and that strategies need to be developed for how

[0:05:53] Voice 11: that growth is sustained over time so i don't know if we could um yeah is that what everyone

[0:06:07] Voice 11: else is remembering well

[0:06:13] Voice 4: i don't know if anyone has any additional information to offer on that

[0:06:19] Voice 4: alexandra is your hand still raised or no no

[0:06:24] Voice 10: sorry it's not based terribly at what point

[0:06:26] Voice 10: specifically are you talking in general the topics the

[0:06:35] Voice 4: eighth bullet i think is what you're

[0:06:36] Voice 4: talking about development of a growth model

[0:06:42] Voice 10: please charlie you're muted sorry

[0:06:46] Voice 11: um yes that's

[0:06:49] Voice 11: that one it's it seems to imply that we are developing a growth model whereas it's more i

[0:06:56] Voice 11: just put it in the chat we are acknowledging that the conservancy success is a growth model

[0:07:00] Voice 11: and that strategies need to be developed for how that growth is sustained over time

[0:07:06] Voice 4: well it's also in what relation to growth the whole point was talking about the growth of the

[0:07:11] Voice 4: the Islands Trust Conservancy, so I agree clarity would be helpful. Is there any ideas from staff

[0:07:19] Voice 4: to clarify this?

[0:07:27] Voice 3: If I may, Chair, I think we can just, we can take that line that Vice Chair Elliott

[0:07:33] Voice 3: has just shared and substitute that for the development of a growth model bullet, and that

[0:07:39] Voice 3: provides the clarity to that point, and we can just make that amendment if the committee wants

[0:07:46] Voice 3: to accept that as amended all

[0:07:49] Voice 4: right thank you so i'm not hearing any objections to that change

[0:07:54] Voice 4: so take that change is there any other additions or corrections to the april 15th minutes

[0:08:02] Voice 4: if not through general consent can we approve the minutes as amended thank you so this brings

[0:08:09] Voice 4: us up to the follow-up action list that begins on page 14 of the agenda package and i'm going

[0:08:13] Voice 4: going to turn this over to ceo for me thank

[0:08:17] Voice 3: you chair um good morning so um on the fuel items

[0:08:21] Voice 3: under under my name uh no updates there um one general update from my office just for the

[0:08:28] Voice 3: awareness of executive committee though is that last week we rolled out the 2026 islands trust

[0:08:32] Voice 3: staff survey and so that is currently available to staff through till the end of next week to

[0:08:37] Voice 3: respond and we look forward to getting staff's response from that that'll help provide us with

[0:08:42] Voice 3: With some fresh data on how we can continue to improve our work as an employer and our operations, help us build on some of the pieces that we outlined in the operational review and also to inform corporate planning for the next council term cycle as well.

[0:08:57] Voice 3: So I look forward to receiving staff input through that survey and happy to take any questions from EC before we move on to the next section of the field.

[0:09:12] Voice 4: Doesn't look like any questions.

[0:09:14] Voice 3: And that brings us to, pardon me, Legislative and Information Services, and Director Cermak is covering for Director Marler on that file this week.

[0:09:24] Voice 8: Good morning, everybody.

[0:09:25] Voice 4: Welcome, Director Cermak.

[0:09:27] Voice 8: Good morning, Chair.

[0:09:28] Voice 8: I don't really have anything to add to the follow-up action list.

[0:09:31] Voice 8: I've really been keeping the lights on to help Director Marler while he's away.

[0:09:35] Voice 8: Lots of things going on in terms of governance committee, accessibility committee, and things of sort of legal or insurance matters.

[0:09:42] Voice 8: but I have not actively helped advance those follow-up action list items so I can help

[0:09:48] Voice 8: answer any questions if you need but that's my update it

[0:09:53] Voice 4: doesn't look like there are any

[0:09:55] Voice 4: questions so shoot

[0:09:55] Voice 3: carry on then we'll continue with director Cermak for planning services

[0:10:01] Voice 8: excellent again thank you chair and everybody so as you can see there's one item there that's

[0:10:07] Voice 8: that we're working on we are working feverishly behind the scenes to give you or get ready for

[0:10:12] Voice 8: Trust Council to get a good First Nations referral report.

[0:10:18] Voice 8: Yeah, I reported that a few times.

[0:10:20] Voice 8: There's a lot in there, as you all know.

[0:10:24] Voice 8: So it's taking a lot of resource and a lot of time, but we've got our brightest minds

[0:10:29] Voice 8: on it.

[0:10:29] Voice 8: And like I say, just yesterday, we had a couple of our RPMs getting together with the bones

[0:10:35] Voice 8: of the report and the background materials, making sure it's purposeful and digestible

[0:10:41] Voice 8: and effective so it really does help that it's now we're able to situate that work within the

[0:10:48] Voice 8: sort of IRAP draft that's there as well as strategic plans so it's a pleasure to work on

[0:10:54] Voice 8: but it's amazing how working on it is such a simple request and yet it's so complex so

[0:11:00] Voice 8: yeah enjoying the work other than that if there's any questions I can answer that

[0:11:07] Voice 8: I'll pause there.

[0:11:08] Voice 4: Go ahead, Vice-Chancellor Lea.

[0:11:15] Voice 11: It's not really a question on the follow-up action list, but more generally for your area, it could wait if you have a report, or you already did.

[0:11:25] Voice 11: Okay, so yeah, just in two or three instances now, I've noticed that the public participation period,

[0:11:35] Voice 11: There's a second participation period on some of our agendas for LTC meetings.

[0:11:42] Voice 11: And I was just informed by RPM Storzer, which delighted to have met Mary in person as she attended with us on Maine, that it's actually up to the chairs to keep those on agendas or not.

[0:11:58] Voice 11: And I thought we were sort of moving away from having a second public participation section on agendas. It can lead to some legislative whoopsies of reconsideration of material.

[0:12:13] Voice 11: So I'm just wondering if there is a discussion that we can have at some point about bringing consistency and just having one public participation session, because that's sort of been the practice now in the northern areas that I chair, but not in the southern ones.

[0:12:33] Voice 11: Thanks.

[0:12:34] Voice 11: Thanks.

[0:12:35] Voice 4: Vice Chair Peterson?

[0:12:39] Voice 7: Yeah, I'm just wondering on this topic, where we're at.

[0:12:44] Voice 7: Are we driven by policy in some sense?

[0:12:48] Voice 7: Is it just practice?

[0:12:50] Voice 7: I know the islands that have, well, the islands that I'm involved with that have two periods

[0:12:59] Voice 7: fiercely want to keep that.

[0:13:01] Voice 7: um so if we're gonna if we're gonna get into a discussion about it we should at least be

[0:13:07] Voice 7: informed where where we're at in terms is it practice is it policy um and should it be a

[0:13:13] Voice 7: decision of of uh trust council to to weigh in on that uh what level i mean it's it it is a tension

[0:13:21] Voice 7: between sort of the federation and local autonomy and i know those that have the two really like

[0:13:27] Voice 7: having the two um but i think we need to frame it as if we're going to have a discussion i need

[0:13:32] Voice 7: to frame it with some of those pieces thank you i

[0:13:35] Voice 4: will remind us that trust council did pass a new

[0:13:38] Voice 4: meeting procedure by law that is applicable to all local trust committees and it talks about

[0:13:43] Voice 4: one public comment period so i think this is a crossover of legislative services and planning

[0:13:48] Voice 4: services as these meetings are approached but go ahead vice chairman thank

[0:13:52] Trustee Maude: you yeah um just to sort

[0:13:55] Trustee Maude: to pile on um consistency is really my concern is because when you go from ltc to ltc you kind

[0:14:02] Trustee Maude: of want to have a cadence that's sort of a routine or a rhythm to the meetings and when the when the

[0:14:09] Trustee Maude: agendas are different um across the local trust committees um it gets somewhat awkward is like

[0:14:17] Trustee Maude: things like at some ltcs it's called town hall other ltcs is called public participation there's

[0:14:23] Trustee Maude: another term i can't recall that's used someplace else um some have one some have two um um some and

[0:14:31] Trustee Maude: some ltcs um when you're talking about trustee reports some ltcs the chair reports first other

[0:14:38] Trustee Maude: ltcs the trustees report first um so i would suggest and definitely agree with trustee elliott

[0:14:44] Trustee Maude: is that maybe just um it could even be a staff review i don't know if we have to even be involved

[0:14:49] Trustee Maude: involved, but just developing a consistent template for the for at least for the agenda

[0:14:55] Trustee Maude: layout, because it does in the heat of the moment, it gets difficult to remember who's

[0:15:02] Trustee Maude: going first and who's saying what and what you call things.

[0:15:04] Trustee Maude: And I just think that having the same format across all LTCs would be very much valued

[0:15:11] Trustee Maude: by the vice chairs and the chair.

[0:15:13] Trustee Maude: Thank you very much.

[0:15:14] Voice 4: All right.

[0:15:15] Voice 4: Thank you.

[0:15:15] Voice 4: Go ahead, Director Cermak.

[0:15:19] Voice 8: Thank you, Chair.

[0:15:20] Voice 8: I can answer this question quite easily. So Trust Council has adopted meeting procedure bylaws for all LTCs. That meeting procedure bylaw assumes there's only one public engagement session. Let's call it a town hall.

[0:15:38] Voice 8: all. However, this autonomy, Trust Council versus LTCs, is alive and well. And to get consistency

[0:15:49] Voice 8: in how that's implemented, we do have a policy, Trust Council Policy 2.1.9, which is meeting

[0:15:56] Voice 8: procedure guidelines. And in it, it has a template recommended for all LTCs to have the agenda

[0:16:03] Voice 8: a format to be consistent, including only one town hall. But as you pointed out, individual LTCs

[0:16:10] Voice 8: have chosen not to follow that process or that policy and have, for their own reasons,

[0:16:19] Voice 8: wanted to have two components and they have that authority. So while it's not recommended,

[0:16:28] Voice 8: staff don't recommend that, Trust Council has not recommended that, the LTCs do that.

[0:16:33] Voice 8: And that continues to exist to this day, and it's kind of Islands Trust 101, whereby LTC's autonomy versus trust council recommendations lives alive and well.

[0:16:45] Voice 4: Question, Director Cermak, was that policy updated after the meeting procedure by-law was adopted for the local trust committees?

[0:16:53] Voice 8: No, not that I'm aware of.

[0:16:55] Voice 8: I

[0:16:55] Voice 4: think I might have quoted you the wrong

[0:16:57] Voice 8: number. It's 412. My apologies.

[0:16:59] Voice 8: Yeah,

[0:16:59] Voice 4: I think that would be something worthy of identifying for probably Director Marler, that that needs to be brought to his attention that we have now a meeting procedure bylaw because I know on Salt Spring to we we've modified the term town hall to public comment period or brought it in line with the bylaw, the new bylaw.

[0:17:18] Voice 4: law. So I assume that might be a good exercise. So I guess I'd look to staff, do we need to give

[0:17:24] Voice 4: direction or is this something that would happen now that we have a new, kind of the implementation

[0:17:29] Voice 4: of adopting a new bylaw? We're right back to these implementation plans.

[0:17:34] Voice 8: Indeed. Through the chair,

[0:17:36] Voice 8: if I may. It's already on the director's work plan to review the policies and review them via

[0:17:42] Voice 8: our governance committee, I can simply inform Director Marr that it's been pointed out that

[0:17:49] Voice 8: this should be prioritized due to the new Trust Council meeting procedure bylaw and see if there's

[0:17:53] Voice 8: any discrepancies, et cetera. Either that or the EC would like to make it a resolution so that he's

[0:18:00] Voice 8: tracking that and EC is also tracking that issue.

[0:18:03] Voice 4: Well, I guess the next step is also in conformance

[0:18:08] Voice 4: with the new meeting procedure bylaws

[0:18:09] Voice 4: and the agenda templates?

[0:18:10] Voice 4: Is that an activity that needs to be captured and reviewed?

[0:18:15] Voice 8: If I may, Chair, how about a resolution

[0:18:18] Voice 8: so that we make sure it is?

[0:18:19] Voice 8: And then if we report back, we can report back

[0:18:22] Voice 8: whether or not that's necessary or following up.

[0:18:25] Voice 8: I can't answer that for Director Marner at the moment.

[0:18:28] Voice 4: One of the vice chairs, do you dare attempt a resolution?

[0:18:39] Voice 4: Not seeing any excited activity at this point.

[0:18:42] Voice 4: go ahead by charlotte so

[0:18:44] Voice 11: something to the effect that uh requesting that staff

[0:18:49] Voice 11: advise governance committee the executive committee or no this is too much can let's just

[0:18:58] Voice 11: get i can draft one as we keep going and then like okay i think

[0:19:03] Voice 4: i think the issue is the active

[0:19:05] Voice 4: activity of confirming agendas conforming

[0:19:09] Voice 4: with the new meeting procedure bylaw.

[0:19:13] Voice 4: So it's not a governance committee.

[0:19:15] Voice 4: Okay, we'll consider a motion later in the meeting.

[0:19:18] Voice 4: Any further questions on this section, Vice Chair Peterson?

[0:19:25] Voice 7: Just in terms of sort of operational consistency,

[0:19:32] Voice 7: I just wanted to bring up a piece

[0:19:35] Voice 7: that uh i've seen i see happening in in the north that i don't see consistently in the

[0:19:42] Voice 7: salt spring and the south which as a chair and a trustee i find really useful and that is um

[0:19:50] Voice 7: staff uh bringing uh an updated follow-up action list um generally pretty close after the meetings

[0:20:01] Voice 7: in the north uh trustees are local trust committees are emailed uh an updated follow-up

[0:20:07] Voice 7: action list and i just find that really a really useful tool and um i think we've discussed that

[0:20:14] Voice 7: in on salt spring it was sort of around kind of keeping ourselves on track as well um and also

[0:20:22] Voice 7: the ability to have a a document that's not an entire agenda is kind of it's kind of handy

[0:20:29] Voice 7: especially if you want to sort of track resolutions over time.

[0:20:33] Voice 7: So, again, I'm not wanting to bring an action thing today,

[0:20:38] Voice 7: but I just wanted to sort of raise awareness around that piece.

[0:20:42] Voice 7: I find it super useful in the north.

[0:20:44] Voice 7: And if there's a way we could do it out of the other offices,

[0:20:49] Voice 7: I think others would find it really useful as well.

[0:20:54] Voice 4: Well, Director Cernak.

[0:20:56] Voice 8: Thank you for that feedback.

[0:20:57] Voice 8: I thrive on that feedback.

[0:20:59] Voice 8: back. Just for the EC's information, we've sort of shuffled the decks with the regional planning

[0:21:07] Voice 8: managers, who's in charge of which team. I mean, they're all managing their offices, but then we

[0:21:11] Voice 8: have one for each team. And I think I did mention this last time, we have RPM, Mary Stortzer in

[0:21:16] Voice 8: charge now of the regional planning team, which then puts RPM, Rene Jamerud in charge of the

[0:21:24] Voice 8: a local planning team and as you're mentioning the north is doing this practice it'll be her

[0:21:29] Voice 8: working with the team to help get that consistency across it so i'll bring it up with her and see

[0:21:35] Voice 8: what she's doing if it's different than the others and we can we can work towards that consistency

[0:21:39] Voice 8: so i think your timing of the feedback is excellent all

[0:21:45] Voice 4: right i guess that looks like a

[0:21:47] Voice 4: vice chair elliot do you want to read your resolution go ahead here

[0:21:52] Voice 11: i haven't had time

[0:21:53] Voice 11: to send it to you alex but you're a fast hyper um uh i move that executive committee request staff

[0:22:00] Voice 11: or request that staff undertake work to ensure that local trust committee agendas

[0:22:05] Voice 11: conform to trust council meeting procedures by law number 101.

[0:22:12] Voice 4: well before we second that i

[0:22:14] Voice 4: just want to look to director cermak is that the way it's worded does that make sense thank you

[0:22:21] Voice 8: chair ver i only audibly heard it and that made sense to me when you said it so okay i think we

[0:22:26] Voice 8: can work with that all

[0:22:28] Voice 4: right then i see that seconded by vice chair maude is there any

[0:22:31] Voice 4: discussion uh seeing none i'm going to call the vote all those in favor please raise your hands

[0:22:41] Voice 4: and that carries thank you all right i think uh vice charlie did you have another question for

[0:22:51] Voice 4: director stern yeah

[0:22:52] Voice 11: um i think there's something missing from the follow-up action list and i'm

[0:22:57] Voice 11: I'm not sure how it happened, but it's to do with the South Pender's meeting notification bylaw that executive committee returned to South Pender, did not approve and asked South Pender LTC to reconsider it.

[0:23:16] Voice 11: I think that was a March 25th meeting. And I'm not sure what happened, but it's not on the fuel and it didn't end up on our agenda. And I just alerted staff to it on Monday. But this is also because we were thinking of what we were trying to cancel the South Pender meeting. There wasn't enough substantive work to justify it.

[0:23:38] Voice 11: So it may have gotten lost in the shuffle, but I've asked that that be added.

[0:23:43] Voice 11: But I just wondered if it was the motion somehow missed in the development of that agenda.

[0:23:56] Voice 4: All right. Good point.

[0:23:59] Voice 4: Follow-up action list probably would have been the place to capture a resolution of that nature.

[0:24:10] Voice 3: Yeah, we can

[0:24:12] Voice 3: look at that and confirm for your next meeting whether or not it needs to be added to the fuel.

[0:24:17] Voice 3: and if it was missed we'll add it for your next meeting for sure to track it but um i know it's on

[0:24:23] Voice 3: on the planning services radar as well so

[0:24:26] Voice 4: thank you um say over on it looks like we've been up

[0:24:30] Voice 4: nope yeah

[0:24:32] Voice 11: just the meeting that we were going to cancel is now on may 8th and i have asked rpm

[0:24:38] Voice 11: stortzer if it can be added so i don't know if director surmatt can maybe circle back to

[0:24:47] Voice 11: Thank you, Mary. And if that briefing is sufficient, it probably doesn't need to be added to the fuel. It just needs to be added to the self-pender's agenda, which we have a very light agenda, so it can be accommodated, just to let you know.

[0:25:05] Voice 8: Through the chair, I'll follow up with that after the EC meeting today and see where it's at.

[0:25:09] Voice 4: Thank you.

[0:25:11] Voice 4: All right, say O'Bronie, carry on.

[0:25:14] Voice 3: Okay. Thank you, Chair. That brings us to Director Coburn and Financial Employee Services.

[0:25:21] Voice 3: Director Coburn, of course, is now fully ensconced in this role with Director Mobs

[0:25:26] Voice 3: now having begun her leave. So we only have the one fuel item, which I believe is pretty much

[0:25:31] Voice 3: status quo. But Director Coburn, any other updates to share with EC, please?

[0:25:36] Voice 5: Yeah, not a whole lot of updates. I know I've been working with Director Fraser on this.

[0:25:40] Voice 5: we are inching forward on this she'll probably have more of an update on this as she's taking

[0:25:47] Voice 5: kind of the lead i've scheduled this month is focused on audit we've got two weeks of audit

[0:25:53] Voice 5: field work going on right now followed by audit committee and financial planning committee so the

[0:25:57] Voice 5: month of june we'll be focusing on everything to do with policies so i'm hoping starting june i

[0:26:03] Voice 5: can tackle a whole bunch of policies and this one is i think in the top three so hopefully we have

[0:26:09] Voice 5: an update coming soon i'm not sure claire if you didn't want to add something at this point or

[0:26:17] Voice 9: uh thank you i can just add that yeah this is with financial services um and with our senior

[0:26:23] Voice 9: indigenous relations advisor um so i think it'll have to wait until audit pieces are are done and

[0:26:29] Voice 9: um yeah be looked at from through the financial lens yes

[0:26:34] Voice 5: there are things on schedule to have

[0:26:36] Voice 5: have something definitely for report back for the next meeting well

[0:26:42] Voice 4: uh thank you uh director corn

[0:26:44] Voice 4: it's uh i know you're now writing solo in this position and we're very pleased to have you here

[0:26:49] Voice 4: and uh and know that audit season is your correct focus uh director elliot director elliot

[0:26:59] Voice 4: sorry you're now an employee so uh there you go um

[0:27:02] Voice 11: i i guess not a question uh you're you know

[0:27:06] Voice 11: fairly new in the role, so we're not going to grill you on things. But one of the things that

[0:27:11] Voice 11: I recall Director Bob's bringing up last year was about the LTC budgeting process and expenses for

[0:27:21] Voice 11: trustee expenses and sort of the budgeting process in general. And I think historically,

[0:27:27] Voice 11: please correct me if I'm wrong, it had sort of been a templated

[0:27:33] Voice 11: budget from the director of administrative and financial employee services but there was

[0:27:41] Voice 11: I think a move to have LTCs weigh in at some point on their anticipated expenses how many

[0:27:53] Voice 11: in-person meetings I'm and so I'm seeing like there's a there's a lot of uncertainty we get

[0:28:00] Voice 11: had questions on the budget, say at Liskiti, quite often, sometimes I can't answer, you know,

[0:28:06] Voice 11: what are trustee expenses for? And how is this budget drafted? So I don't think it's a piece

[0:28:14] Voice 11: of work. But I'm just wondering where that process sits, and how those budgets are developed. Thank

[0:28:24] Voice 11: you, Director Cermak. Save me. I have an articulate question here. How are budgets created for LTC

[0:28:30] Voice 11: meetings. Thank you. Go ahead, Director Sermon.

[0:28:34] Voice 8: Before I answer that question, pardon me, I was

[0:28:36] Voice 8: going to answer the process of the question of LTC input to that process. Perhaps Derek would

[0:28:43] Voice 8: like to comment more on how it's allocated, but if you can't do that, I can take a wild swipe out of

[0:28:49] Voice 8: it.

[0:28:50] Voice 5: Do you want to, Stephan, give sort of the historical based on what you know from the last

[0:28:55] Voice 5: meeting to today and i can talk a bit more after that thank you okay

[0:28:59] Voice 8: thank you um so the question

[0:29:02] Voice 8: about how it's done is you know the meeting procedures we input um generally uh based on

[0:29:07] Voice 8: historical practices how the assumption of how many meetings per year and then combine that with

[0:29:12] Voice 8: the anticipated special meetings etc so it's kind of formula based on past practices um so that's

[0:29:19] Voice 8: kind of how that works out. And in terms of best practices, apparently we were supposed to have

[0:29:26] Voice 8: always gone to LTCs and asked for their input. And we fell out of that practice. When and how,

[0:29:32] Voice 8: I can't answer that question. But I can tell you that just yesterday, the RPMs had it on our agenda

[0:29:38] Voice 8: to discuss Director Marler, or Director Marler, pardon me, Director Mobs in her departure left us

[0:29:45] Voice 8: us a draft report to bring to LTCs with some of the information in it and some of the deliberations

[0:29:51] Voice 8: and all that. So we're pretty close to ready to roll that out. We just didn't get through it on

[0:29:55] Voice 8: our agenda yesterday meeting to discuss when, how, and what further information we may need.

[0:30:00] Voice 8: But my point is to tell you that as classic Director Mobs would be, she's left us all the information we need to proceed.

[0:30:07] Voice 8: We just have to actually do the work.

[0:30:09] Voice 8: And I believe that's enough time to get that information prepared and ready for the next fiscal cycle, which will, of course, really kick off in October.

[0:30:17] Voice 8: But we're almost there now.

[0:30:19] Voice 8: So we expect throughout the next coming months, you'll see it popping up on your LTC agendas.

[0:30:26] Voice 4: Thank you.

[0:30:27] Voice 5: Thank you, Stefan.

[0:30:28] Voice 5: And I'll add one more piece and see if there's more questions.

[0:30:32] Voice 5: Just something we're looking at, as I said at the end, on May 27th, it's the FPC meeting.

[0:30:37] Voice 5: And what I want to do is advance something a few months and at that meeting start early discussions on the fiscal 28 budget,

[0:30:45] Voice 5: looking at things like the budget assumptions, principles and guidelines and the budget calendar of events.

[0:30:51] Voice 5: So we will be opening the door earlier on that in May instead of I think last year we did it in August.

[0:30:57] Voice 5: So we're going to start discussions earlier, and I think this piece will fit in nicely into that discussion on May 27th.

[0:31:05] Voice 4: Thank you.

[0:31:06] Voice 5: So I won't promise what changes will come about, but we will start discussions earlier.

[0:31:10] Voice 5: Thank you.

[0:31:11] Voice 4: All right.

[0:31:14] Voice 4: Let's carry on, then.

[0:31:16] Voice 4: Thank you, Chair.

[0:31:18] Voice 3: So that brings us to Director Frater and Senior Indigenous Advisor Joe Elliott to update on their items.

[0:31:25] Voice 3: Thank you.

[0:31:28] Voice 9: Thank you.

[0:31:29] Voice 9: and good morning, Executive Committee.

[0:31:31] Voice 9: I just want to start off by acknowledging

[0:31:33] Voice 9: the huge amount of work my team undertook

[0:31:35] Voice 9: to get the Committee of the Whole agenda

[0:31:38] Voice 9: into your package today.

[0:31:39] Voice 9: I just want to thank my colleagues

[0:31:41] Voice 9: for stepping up on some of the pieces

[0:31:42] Voice 9: I was typically responsible for

[0:31:44] Voice 9: and have helped with during this intense period.

[0:31:48] Voice 9: So with that, now that you have this agenda

[0:31:51] Voice 9: before you today,

[0:31:53] Voice 9: we are pivoting back to a few important items,

[0:31:56] Voice 9: one of which is agreements.

[0:31:58] Voice 9: So we're working on agreements with a number of nations and going quite well, and we're hoping to bring them in to either June or ideally September trust council meeting.

[0:32:08] Voice 9: So you can stay tuned on that. We have some grants in place to support some of that work.

[0:32:14] Voice 9: It's not certain whether we'll achieve the agreements in time for the grants. We may be approaching the funder for an extension.

[0:32:22] Voice 9: attention. Also looking at agreements, which is a long overdue initiative for the Trust. We've got

[0:32:28] Voice 9: quite a number of dated agreements and a quite outdated agreements policy framework. So we're

[0:32:34] Voice 9: really taking some time to look at that and look forward to bringing some advice to Trust Council

[0:32:37] Voice 9: on that topic as well. We're also working towards a webinar for realtors and working closely with the

[0:32:43] Voice 9: BC Real Estate Association to work with them on how we're going to promote it and meeting with

[0:32:49] Voice 9: we're going to be meeting with the Vancouver Island Real Estate Board

[0:32:52] Voice 9: to solidify their involvement in promotions

[0:32:56] Voice 9: and working to see if the archaeology branch

[0:32:58] Voice 9: would like to be involved in the webinar.

[0:33:00] Voice 9: We don't have a date to recommend yet as to when we'll host that.

[0:33:04] Voice 9: And then certainly we've got quite a number of items

[0:33:07] Voice 9: heading for your June Trust Council agenda.

[0:33:09] Voice 9: And finally, we'll be looking at classifying and hiring

[0:33:14] Voice 9: for the two new manager and team lead positions

[0:33:17] Voice 9: for Trust Area Services.

[0:33:19] Voice 9: So that's a general overview, but I'm happy to take questions on any individual items here on

[0:33:23] Voice 9: the list.

[0:33:27] Voice 4: Great. And Vice Chair Elliott?

[0:33:30] Voice 11: Thanks for that overview. That ties in, or your first

[0:33:35] Voice 11: report on agreements. I'm glad to hear that's progressing. And I'm wondering if we can have

[0:33:43] Voice 11: some communications materials prepared at some point. I'm not ready with emotion, but I'm just

[0:33:49] Voice 11: sort of raising this for awareness but especially at the Liskiti local trust committee meeting on

[0:33:54] Voice 11: Monday there's a lot of misunderstanding about what a protocol agreement is or an MOU if we

[0:34:02] Voice 11: we got to that point with an Indigenous governing body the underlying concern is of course always

[0:34:09] Voice 11: about the potential impacts on property rights so I as chair tried to answer that agreements

[0:34:16] Voice 11: Agreements are not about land use planning per se. It is how we agree to work together and highlighting items of mutual interest and concern. But, you know, the public doesn't understand these different pieces at all. So when we talk about, you know, agreements are advancing, I think we need some public communication tools to explain what exactly these agreements are and not just the content.

[0:34:45] Voice 11: because there's so much misinformation out there right now um so i know your workload is immense

[0:34:50] Voice 11: so i wouldn't not asking for anything at this point but i think we'd like to i'd like to see

[0:34:56] Voice 11: something like that prepared thanks okay

[0:35:00] Voice 9: thank you we'll we'll note that and put it on the list for

[0:35:03] Voice 9: when we start to bring these things forward thank you yeah and again yes they are relationship

[0:35:07] Voice 9: agreements about how we're going to work together collaboratively and in good cooperation yeah

[0:35:12] Voice 9: All

[0:35:14] Voice 4: right. Any other questions for the director?

[0:35:19] Voice 4: I guess, Steele Brody, does that conclude the follow-up action list?

[0:35:24] Voice 3: It does, unless Joe Elliott has any updates that he would like to share.

[0:35:28] Voice 3: I think we are done with follow-up action list.

[0:35:31] Voice 2: No, I don't. Claire covered all of it.

[0:35:34] Voice 2: The Trust Council meeting is coming up,

[0:35:36] Voice 2: and so we're looking at having First Nations in the northern community

[0:35:41] Voice 2: possibly to do the welcoming.

[0:35:42] Voice 2: So we're looking at that.

[0:35:47] Voice 5: thank

[0:35:47] Voice 4: you all right if there are no further questions on the follow-up action list then we

[0:35:54] Voice 4: can move on to the next item which is the local um trust committee chair updates and reports on

[0:35:59] Voice 4: local advocacy topics i guess i'll start with um vice chair peterson thank

[0:36:07] Voice 7: you chair and good

[0:36:08] Voice 7: morning everyone um since our last um get together uh hornby island uh local trust committee met on

[0:36:19] Voice 7: Friday the first lot of consideration the official community plan land use

[0:36:27] Voice 7: bylaw review has been largely focused on short-term vacation rental restriction

[0:36:38] Voice 7: limiting but also pieces come up around the public use a zone and it appears

[0:36:52] Voice 7: that at its last revision some years ago a couple of pieces that were important

[0:36:58] Voice 7: to the community didn't get included in the new version specifically around

[0:37:03] Voice 7: around community housing being allowed.

[0:37:08] Voice 7: So there is a local nonprofit that's trying to secure tenure.

[0:37:18] Voice 7: And the fact that the use was not included in the last go-around

[0:37:25] Voice 7: is proving a detriment to their work.

[0:37:31] Voice 7: work. So we've added that as something that's important to get ironed out. Not for the first

[0:37:41] Voice 7: time, members of the public stated their belief that since it was an administrative error, it

[0:37:48] Voice 7: should be super easy to fix, and we just go in and fix it. However, of course, we all know that's

[0:37:56] Voice 7: not the case. We still have to go through the public process, and we have to do it correctly.

[0:38:02] Voice 7: otherwise uh could be ruled invalid and certainly that's not what uh what the community wants to

[0:38:08] Voice 7: have happen in this case and add further roadblocks down the road so um yeah that's i think i'll just

[0:38:16] Voice 7: leave it there um salt spring is coming up next week uh always busy there and uh i look for next

[0:38:26] Voice 7: month we'll be getting back on the road down to galliana which has had a couple of months off

[0:38:32] Voice 7: as we're sort of waiting for some business to accumulate yeah that's my

[0:38:38] Voice 7: report today. Thank

[0:38:43] Voice 4: you very much any questions for Vice Chair Peterson. Go on Vice Chair Mudd.

[0:38:49] Voice 4: Thank

[0:38:50] Trustee Maude: you Chair. Two relatively peaceful meetings last Saturday on North

[0:38:59] Trustee Maude: Pender we had a special meeting related to our housing project just seeking

[0:39:03] Trustee Maude: in community input. They have an APC over there that is just phenomenal with the amount of work

[0:39:09] Trustee Maude: that they've done. With everything that we tend to talk about, there are extreme opinions. Some

[0:39:18] Trustee Maude: people think that the proposed bylaws open up the floodgates because allowing secondary suites

[0:39:26] Trustee Maude: and such or additional ADUs

[0:39:29] Trustee Maude: and other people feel that it's not enough and that

[0:39:34] Trustee Maude: we need to do much more. So trying to thread that very careful

[0:39:38] Trustee Maude: path to success, I think

[0:39:42] Trustee Maude: by the outcome of the meeting we kind of got to a reasonable

[0:39:46] Trustee Maude: happy place that gave Planner Smith a little bit more direction to

[0:39:50] Trustee Maude: continue on with the bylaws. It's

[0:39:53] Trustee Maude: It's definitely a concern on all islands,

[0:39:56] Trustee Maude: and it was a worthwhile afternoon's effort

[0:39:59] Trustee Maude: to sort of tease out the feedback from the community

[0:40:02] Trustee Maude: and get some successes going.

[0:40:05] Trustee Maude: I had Saturna on last Thursday.

[0:40:11] Trustee Maude: Again, very, very quiet meeting, very light agenda.

[0:40:14] Trustee Maude: The only thing to note is we're working on a covenant

[0:40:18] Trustee Maude: with Ministry of Transport.

[0:40:20] Trustee Maude: for it, there's a property that's being subdivided for a substantial donation for preservation,

[0:40:28] Trustee Maude: but the donor wants to keep a small little parcel aside with their family cabin on it,

[0:40:34] Trustee Maude: and part of which is that we're having to prepare a covenant.

[0:40:39] Trustee Maude: And Modi is demanding that there be provision for 2,000 liters per day for potable water

[0:40:48] Trustee Maude: for this cabin and it's we'll make it happen in such but it's just amazing the

[0:40:58] Trustee Maude: diverse numbers that people have for the what they feel per person the

[0:41:04] Trustee Maude: requirement is for water I'm sure director ceramic might have comments on

[0:41:08] Trustee Maude: this but you know CRD has landed I believe at 235 liters per day I know

[0:41:15] Trustee Maude: with my house for about 100 liters per day but the ministry seems to feel that 2 000 liters a day

[0:41:21] Trustee Maude: is is what is reasonable to request um somebody for subdivision so um it's raised a few eyebrows

[0:41:30] Trustee Maude: but it is what it is um and uh they just put forward a little minor project to do some

[0:41:37] Trustee Maude: amendments to the uh land use file after um the um uh file enforcement bylaw and other than that um

[0:41:47] Trustee Maude: things are good we have denman coming up on tuesday which should be another really good

[0:41:51] Trustee Maude: meeting housing focus so looking forward to that back to you all

[0:41:56] Voice 4: right thank you proof of water

[0:41:57] Voice 4: for subdivision is different than normal and everyday use and it is a bigger number based on

[0:42:02] Voice 4: the water sustainability act so there's lots of information there and there is a reason for that

[0:42:07] Voice 4: that number. So there. Okay, any other questions? All right, go

[0:42:16] Voice 4: over to Vice Chair Elliott.

[0:42:22] Voice 11: All right, two screens, I'm still trying to figure out what

[0:42:26] Voice 11: I'm doing here. Okay, so I think there's been four meetings

[0:42:30] Voice 11: since maybe three, four, three, I don't know. It's been a lot.

[0:42:36] Voice 11: Most going back to Theta's April 20. I think we had the largest

[0:42:42] Voice 11: public turnout in Thetis history about 40 people in

[0:42:48] Voice 11: attendance there was consideration of the minor land use bylaw project on

[0:42:52] Voice 11: fences derelict vehicles and cistern requirements but after much discussion

[0:42:58] Voice 11: and quite a bit of feedback from the public the local trust committee elected

[0:43:02] Voice 11: not to proceed with my project but an advocacy item and something I'd like us

[0:43:11] Voice 11: to tease out or i know staff are working in the background on this but um we received feedback

[0:43:18] Voice 11: in the early notification process uh from penelakut tribe um who wrote in with some

[0:43:27] Voice 11: recommendations for future engagement and it was it was a it was a good um a good substantive

[0:43:36] Voice 11: of request, clarifying how they would like to be engaged and what would support a process

[0:43:45] Voice 11: to guide future projects, communication, incorporating Indigenous knowledge,

[0:43:50] Voice 11: cultural heritage, rights and interests. It was sort of beyond the scope of the minor LUB project,

[0:43:55] Voice 11: but because it came in after the agenda was published, the local trust committees received it

[0:44:02] Voice 11: and we considered it in our uh deliberations before the public um but that was not a public

[0:44:11] Voice 11: piece of the letter was not made public so i just would like us to be aware that if we are going to

[0:44:20] Voice 11: receive communications from a first nation there should be a process of everything should have a

[0:44:26] Voice 11: process of course um you know confirming whether that is intended to be public um how it informs

[0:44:37] Voice 11: our decision making and are members of the public able to you know request that letter so staff is

[0:44:45] Voice 11: replying responding to that but i think this is going to come up more frequently so um and i just

[0:44:52] Voice 11: I just want to say it's great that we got this information because it signals that there's good communication happening and relationship building staff to staff that they want to share, you know, what a good process would look like for future engagement.

[0:45:10] Voice 11: So we we made a resolution to and asking staff to respond to Penelope tribe to understand and clarify that that letter and then also to see whether it is suitable for release to the public.

[0:45:25] Voice 11: um maine we met uh just last monday monday and we considered a few applications approved the um

[0:45:36] Voice 11: the tup for the work that's being done on uh by bc ferries on the revetment project to secure the

[0:45:47] Voice 11: terminal area um and then there was a tup for a short-term vacation rental we didn't approve it

[0:45:57] Voice 11: uh needing more information uh but i just wanted to note that it wasn't up on our website and

[0:46:03] Voice 11: this again back to the consistency question um every tup that i've seen on gabriela

[0:46:11] Voice 11: has been on our applications page on our website and at main i was told that if the tup is not

[0:46:22] Voice 11: likely to be considered over more than one meeting that it's not put up on the website

[0:46:27] Voice 11: but i think in the interest of transparency and public information if it's an application

[0:46:31] Voice 11: it should be on our website and we're asking the public's input on it um i i requested that that

[0:46:40] Voice 11: be put up and it is but again this might be a topic for the rpms to wrestle with

[0:46:46] Voice 11: uh so that we can have some consistency i think sdvrs are well we're going to see more tups for

[0:46:51] Voice 11: these um this kind of use so i think i think it merits being on our website for the public's

[0:47:00] Voice 11: information and as i stated the second public comment i asked that that be removed it's not

[0:47:09] Voice 11: again just coming back to consistency and also when the chair report is at the end of the meeting

[0:47:14] Voice 11: as opposed to the beginning i i get really confused like david says you get in a rhythm

[0:47:19] Voice 11: and you're like okay and that's like nope not here we do it differently here and i'm like why

[0:47:25] Voice 11: this is our business meeting it should be fairly consistent so anyways maybe it's just because i

[0:47:32] Voice 11: have all the small ltcs and they all developed in their own quirky wonderful ways uh finally

[0:47:37] Voice 11: Finally, Liskiti Local Trust Committee, we met on Monday, May 4th, and the 4th, the 4th was with us.

[0:47:46] Voice 11: We had a great meeting in person at the Liskiti Community Hall, and that was provided with internet via satellite, which hadn't been an option before.

[0:47:58] Voice 11: So thanks to the community members and the Liskiti Internet Society for making that happen.

[0:48:03] Voice 11: and especially to Vice Chair Peterson, who did a lot of work setting up the venue and the sound

[0:48:10] Voice 11: and a team with chairs. And it was a team with chairs? Well, there were chairs available.

[0:48:18] Voice 11: So we were able to go in. So that was our first time meeting in that hall.

[0:48:22] Voice 11: um and yeah so i think it went well we held a public hearing for proposed bylaw 107 which is

[0:48:33] Voice 11: the minor project um to on the minimum lot size for subdivision and here again there's going to

[0:48:41] Voice 11: be a question about process that we held the community information meeting just prior to

[0:48:51] Voice 11: the public hearing and then, you know, the post-public hearing report and tried to address

[0:48:59] Voice 11: all of that in the same meeting. I think this should not happen in future, quite honestly.

[0:49:08] Voice 11: I thought this minor project was a fairly simple, straightforward

[0:49:15] Voice 11: project. It was a desire of the community to ensure there is conformity with their

[0:49:19] Voice 11: their um their uh subdivision limit of 10 acres but the implications for density how many

[0:49:28] Voice 11: dwellings might be allocated or readjusted um that was raised a number of times and

[0:49:37] Voice 11: we basically had to uh well we came out of that with a with sort of a not a different project

[0:49:45] Voice 11: but a request that staff come back with an amendment or a bylaw amendment to just deal

[0:49:51] Voice 11: with subdivision size on properties over a certain size, which was the actual problem

[0:49:56] Voice 11: we were trying to address. So it worked for this meeting, but I think we should not have

[0:50:05] Voice 11: community information meetings right before that, especially if this is new information,

[0:50:10] Voice 11: the community is asking questions, and if there are significant issues, and we've already

[0:50:14] Voice 11: We've already spent the cost and the time and the energy to schedule that public hearing, and then we have to redo it again.

[0:50:22] Voice 11: You know, we're just, we're wasting time anyways.

[0:50:26] Voice 11: So maybe we can consider, you know, hosting community information meetings by Zoom, have a special electronic meeting.

[0:50:34] Voice 11: That is the practice on Gabriola generally, so that we have time to then direct staff to come up with some options if there needs to be a redrafted bylaw before a public hearing.

[0:50:47] Voice 11: So that was Laskiti. We did have a number of questions about the nature of protocol agreements, as I stated before, how it affects land use. The letter from Chair Patrick to SNAAS First Nation was on the agenda regarding reigniting leadership to leadership dialogue as we get back into the OCP work.

[0:51:12] Voice 11: and it's it's just really hard for the public to understand in this context what

[0:51:18] Voice 11: what this is all leading to if they're not seeing these meetings what does leadership to leadership

[0:51:26] Voice 11: dialogue mean so we're kind of in a spot you know unless i can call on an rpm to answer that

[0:51:35] Voice 11: it would be helpful to have uh notes prepared um you know I understand what it's about but I'm

[0:51:46] Voice 11: in a context that there's so much misunderstanding and yeah um it's difficult to find the right words

[0:51:58] Voice 11: on at the spot on the moment when you're being sort of challenged on legitimacy of this or that

[0:52:05] Voice 11: So the referrals process, our MOUs or our protocol agreements and the development of that and how that happens and what is available to the public.

[0:52:17] Voice 11: This is a whole area of work I know that we are working on, but I think we can strengthen the public's trust in that process if we have good information about what a leadership meeting is about.

[0:52:32] Voice 11: And it is not scary and it is not changing land use planning or rights.

[0:52:38] Voice 11: So looking forward to Friday, South Pender LTC, there's been a quite a bit of background conversation because the both local trustees want to meet in person.

[0:52:52] Voice 11: So the meeting is going ahead because there isn't really any substantive work on the agenda.

[0:53:00] Voice 11: I said in the interest of budget that I will be zooming in to chair and staff are ready to support.

[0:53:11] Voice 11: It's it's been it's going to be a tricky discussion over why their minor project for the short term vacation rentals was not is not being advanced.

[0:53:20] Voice 11: But I think local trustees want to hold the meeting to explain why that is not moving forward.

[0:53:28] Voice 11: And I did go over the timeline, and it's unfortunate that the reality is if we'd approved a project charter in September 2025, and if the BCGU strike hadn't happened, and if council hadn't directed no new work in December 5th and 6th, or December 4th and 5th, then December 5th, when we met on South Pender,

[0:53:59] Voice 11: um they could have been um you know we would have had that project already started so

[0:54:05] Voice 11: it's unfortunate but the tup process exists and um i think that would have been the result of

[0:54:13] Voice 11: the project anyways apply for a tp there isn't really a way around it anyway that's it for my

[0:54:20] Voice 11: notes thank you everybody and trustee peterson if you got anything to add please do um

[0:54:29] Voice 7: just a

[0:54:30] Voice 7: couple of things i think uh you identified a couple of pieces where we can do better

[0:54:37] Voice 7: with communications in terms of framing uh framing the discussion uh for example the protocol

[0:54:46] Voice 7: agreements um and then you also brought up another piece that um that i think is worthy of

[0:54:52] Voice 7: consideration. When I when I did my little report on Hornby's local trust

[0:55:00] Voice 7: committee meeting there was evident dissatisfaction that we were not able to

[0:55:07] Voice 7: take the public use portion of the project and make it a minor project to

[0:55:13] Voice 7: advance it potentially quicker than than the larger project and so there again as

[0:55:21] Voice 7: as a as a communication piece that i think is is not just the public but um local trustees

[0:55:29] Voice 7: well we don't have a minor project why can't we make this a minor project and so to have to have

[0:55:36] Voice 7: that discussion um at the local trust committee meeting is a little bit awkward um so when we

[0:55:44] Voice 7: have these sort of resourcing issues um yeah how how we have that discussion um with with trustees

[0:55:55] Voice 7: um hopefully in advance of having the discussion with the public i think is kind of what i'm trying

[0:56:00] Voice 7: to get at here so there's just sort of a common understanding trustees and staff going into a

[0:56:08] Voice 7: public meeting so when these kind of questions arise that um we're kind of on a on a basic same

[0:56:15] Voice 7: same footing of understanding so we're not essentially eating a bunch of time our meetings

[0:56:21] Voice 7: are often packed action-packed and and time limited so just just a thought there I know

[0:56:30] Voice 7: we're in a sort of unusual phase of trust council given some of the things you mentioned the

[0:56:35] Voice 7: operational review also edging towards the end of term but when especially when community members

[0:56:43] Voice 7: are really passionate about something like fixing this one thing that's seen as an administrative

[0:56:48] Voice 7: barrier that's the the barrier to them advancing a project for affordable community housing

[0:56:55] Voice 7: um what do you mean we can't make it into a minor project and you guys don't have one right now and

[0:57:01] Voice 7: sort of again it's just about sort of framing discussions so i think there's always room for

[0:57:06] Voice 7: improvement in terms of our communication um with the public and if we need to take time

[0:57:16] Voice 7: among staff and trustees to sort of work through some of that before we're in that public meeting

[0:57:23] Voice 7: uh just to so we're all on the same page of the same information it's not that we're making

[0:57:28] Voice 7: decisions outside the public realm it's just that we're all coming from the same place of

[0:57:33] Voice 7: information. Anyway, I just see that as important. I'll leave it there. Thank you.

[0:57:40] Voice 4: Thank you. Director Cermak?

[0:57:47] Voice 8: Thanks, Chair. I just thought maybe I'd offer a bit of a response to some of those comments,

[0:57:51] Voice 8: because a lot of them were my department. So if you don't mind, I'll take a minute or two.

[0:57:56] Voice 4: Please do.

[0:57:57] Voice 8: I'll sort of go in reverse order of what my notes are. In regarding the last comment about

[0:58:04] Voice 8: about being on the sort of same page

[0:58:07] Voice 8: in terms of educating about, you know,

[0:58:11] Voice 8: resources and those types of things.

[0:58:13] Voice 8: It doesn't have to be an LTC meeting

[0:58:15] Voice 8: if we're just, if staff are educating the LTC

[0:58:18] Voice 8: or informing them or you're learning,

[0:58:20] Voice 8: that's not necessarily meeting discussion material.

[0:58:22] Voice 8: That's just an education session.

[0:58:25] Voice 8: Where it becomes a meeting is if you're discussing things

[0:58:27] Voice 8: that becomes germane to a decision.

[0:58:29] Voice 8: So we can have those meetings

[0:58:31] Voice 8: and we can sort of educate out

[0:58:33] Voice 8: or you can ask a few questions about say a policy or this or that get clarity on it that doesn't

[0:58:38] Voice 8: have to be in a meeting format so we don't have to go into that LTC meeting format if you want

[0:58:42] Voice 8: so if you see that upcoming and I'll certainly trigger it from the staff's perspective to be

[0:58:47] Voice 8: more alive and aware of that issue if there's some sort of questions or tensions that we offer

[0:58:52] Voice 8: that service to you a little bit sooner and as well the EC could do that as as the chair's

[0:58:57] Voice 8: understanding that there's a process there so I hope that addresses a little bit of course it

[0:59:01] Voice 8: It doesn't help you in the past in all those meetings.

[0:59:02] Voice 8: I recognize those difficult conversations, but this is how we learn.

[0:59:08] Voice 8: So, and then I want to return back to consistency for the process of community information meetings, public hearings, third reading, that thing, that sort of thing.

[0:59:17] Voice 8: If you, I'm sure you all have a bookmark like I do, the housing options toolkit online in the housing affordability section of the trust council area, you'll see tool one.

[0:59:28] Voice 8: you'll see the major projects and minor projects we have a templated timeline that we we share with

[0:59:37] Voice 8: staff and we use and you'll note in there and this is specifically for Vice Chair Elliott

[0:59:41] Voice 8: whereby the community information meetings are put in there and they are deliberately separated

[0:59:47] Voice 8: in that process so that is the standard process now I'm also won't claim that every planner uses

[0:59:54] Voice 8: is that every time and we haven't fully instituted that so I'm not pretending that we're all suddenly

[1:00:00] Voice 8: on the ball but we have established that as a standard and so it's up to us to educate and go

[1:00:05] Voice 8: forth and so then when we come forward with to the ltc with a work program especially yourselves as

[1:00:12] Voice 8: ec and so the seasoned vets seeing this all around it's a good trigger for yourself if you're saying

[1:00:17] Voice 8: hey wait a minute this cim should be earlier in the process rather than merge together and from

[1:00:25] Voice 8: a staff perspective of course we're just trying to be more effective and efficient and stuff so

[1:00:29] Voice 8: So, you know, that's, yeah.

[1:00:31] Voice 8: Anyway, so those are two key things I just want to point out

[1:00:34] Voice 8: that we have those, that we can educate

[1:00:36] Voice 8: and we do have a standard process

[1:00:38] Voice 8: and we can educate staff to be more mindful

[1:00:41] Voice 8: of separating those incidents.

[1:00:44] Voice 4: Great. Thank you, Vice Chair Peterson.

[1:00:47] Voice 7: Yeah, I think on that last piece around the timing

[1:00:49] Voice 7: of community information versus public hearings

[1:00:55] Voice 7: and, you know, consideration of third reading,

[1:00:57] Voice 7: I think one of the tensions is that the meeting frequency, of course, varies between local trust committees.

[1:01:07] Voice 7: And where there's less frequent meetings, I think there's more pressure and maybe more efficiency in terms of trying to meet desired timelines.

[1:01:18] Voice 7: lines um and i think for both of the issues whether it's the information that trustees have

[1:01:25] Voice 7: around resourcing available or um or the actual the way like i would say our public hearing on

[1:01:33] Voice 7: monday um sort of revealed that there was some potential unintended consequences or aspects that

[1:01:41] Voice 7: the public brought up that showed that the implications of advancing with the proposed

[1:01:49] Voice 7: bylaw were more complex than initially thought. So I think if those hadn't arisen, the process

[1:02:01] Voice 7: would have been much more straightforward and it wouldn't have seemed so awkward in that sense.

[1:02:06] Voice 7: So I think it's hard. What I'm trying to say is pieces around necessarily separating community information meeting from public hearings. I don't think we're in a one size fits all space, especially around, you can never know. Sometimes the simplest looking thing has turned more complicated. Someone brings up a point, you're like, wow.

[1:02:30] Voice 7: Wow. And then, yeah, the meeting frequency, the variability of that is also an issue.

[1:02:38] Voice 7: And people, you know, I think we all want to get our pet projects done.

[1:02:42] Voice 7: So I'm just just sort of cautioning against too much uniformity across LTCs for something like the scheduling of CIMs.

[1:02:53] Voice 7: um i think that is maybe a good place where um that if the chair or trustees felt it really

[1:03:03] Voice 7: you know really should be looked at that's really appropriate to weigh in at that point but i i'd be

[1:03:08] Voice 7: leery of trying to work towards a um sort of a conformity of our policy like we can't do them

[1:03:16] Voice 7: both in the same meeting because i think it really varies thank

[1:03:21] Voice 4: you uh vice charlotte

[1:03:24] Voice 11: Yeah, I don't want to go too deep into this, but is this a discussion for regional planning committee? Because delivery of planning services and being informed by elected officials who are both, you know, sitting in the chair seat and local trustees, I think this could be, like you say, Director Cermak, there's a template, there's a best practices process.

[1:03:48] Voice 11: process um i wasn't aware that that was in the housing options toolkit and i'm you know pretty

[1:03:54] Voice 11: keenly attuned to um to what's there so is this a conversation for our pc and preparation for

[1:04:05] Voice 11: you know a new set of chairs um new elected officials um it's not about standardizing

[1:04:12] Voice 11: things, it's best practices and why that might be a best practice. Yes, of course, there's always

[1:04:20] Voice 11: going to be exceptions, but there should be some kind of hierarchy of this is what we do and this

[1:04:26] Voice 11: is why we do it. And then if we deviate, there's a good reason for it because of a local condition.

[1:04:32] Voice 11: But I would suggest we bring this to RPC for consideration. Thanks.

[1:04:37] Voice 4: Director Cermak, I saw you take your...

[1:04:40] Voice 4: oh indeed i

[1:04:42] Voice 8: didn't thank you chair i didn't raise my hand but i was pausing whether you'd like to

[1:04:46] Voice 8: hear from me or not um with respect i think you know we're very conscious that the housing options

[1:04:52] Voice 8: toolkit as well as the housing strategic action plan is an orientation item that will be um for

[1:04:59] Voice 8: the new elected officials for sure it will walk them through it um and as per any project charter

[1:05:05] Voice 8: that staff bring to an LTC we do apply best practices as best to our abilities and we do

[1:05:12] Voice 8: you know we we engage with the LTC to say you know what would they like to meet their needs

[1:05:18] Voice 8: and we always are trying to provide the best foot forward so I think that that conversation is

[1:05:22] Voice 8: ongoing and we have a template so I don't think honestly that there's much need from staff to

[1:05:27] Voice 8: receive feedback from RPC I think what staff will continue to do as we always do is to make sure

[1:05:34] Voice 8: that we're applying the tools the best we can to educate the LTCs as we use the products and with

[1:05:40] Voice 8: every with the opportunity of a new trust council and all the new elected officials that we take

[1:05:45] Voice 8: that opportunity to orientate trustees to that materials just as well as staff so I think that's

[1:05:51] Voice 8: happening naturally through the renewal of the term process and the products and so I don't think

[1:05:57] Voice 8: we need to do too much more although I do recognize that I'm hearing a lot of need for

[1:06:02] Voice 8: or improve communications about these things.

[1:06:05] Voice 8: And if that's what RPC would like to do,

[1:06:08] Voice 8: then perhaps we can bring that up with RPC.

[1:06:12] Voice 4: Thanks, Jane.

[1:06:13] Voice 4: Thank you.

[1:06:15] Voice 4: For that, I'm going to move over to my report.

[1:06:18] Voice 4: I'm very honored to say I am coming to you today

[1:06:21] Voice 4: from Salt Springs' brand new boardroom,

[1:06:24] Voice 4: which yesterday was described as a storage room.

[1:06:28] Voice 4: And I am sitting in here with very little storage stuff around me

[1:06:33] Voice 4: and a nearly complete and open conference room.

[1:06:37] Voice 4: So I think this will be an important amenity

[1:06:39] Voice 4: to have here in Salt Spring

[1:06:41] Voice 4: and help our community engagement

[1:06:42] Voice 4: with small groups and so forth going forward.

[1:06:46] Voice 4: So thank you to staff for cleaning this place out

[1:06:50] Voice 4: and look forward to its future use.

[1:06:54] Voice 4: I want to thank Vice Chair Maud

[1:06:57] Voice 4: for stepping up for a Gabriola Island chairing role

[1:07:01] Voice 4: role back on April 23rd. I was recovering from an illness here and I'm really grateful that you took

[1:07:10] Voice 4: on that role. I know there were some challenging applications that day and I appreciate the work

[1:07:17] Voice 4: of the whole local trust committee for moving through there. I do want to touch on the regional

[1:07:22] Voice 4: planning committee because the conversations that were just occurring really didn't get back to the

[1:07:26] Voice 4: the regional planning committee did have a conversation about criteria for

[1:07:31] Voice 4: minor projects.

[1:07:32] Voice 4: And so that work is coming and needs to come to trust council.

[1:07:35] Voice 4: And I know that the regional planning committee expanded that a bit to

[1:07:38] Voice 4: instead of the automatic,

[1:07:40] Voice 4: everybody gets a minor project to even minor projects need to take into

[1:07:46] Voice 4: consideration the overall federation availability of resources and

[1:07:51] Voice 4: priorities.

[1:07:53] Voice 4: Cause I think as we need,

[1:07:55] Voice 4: The more we act as a federation and are respectful of a federation, rather than I just get a minor project. Minor projects do take resources and take more resources than we think sometimes and using them wisely and will help.

[1:08:11] Voice 4: And Trust Council will be aware of that criteria and should be aware and part of the onboarding and training as we go forward.

[1:08:18] Voice 4: word um also at the regional planning committee they did talk about the new i'm gonna get it

[1:08:23] Voice 4: wrong it's called the acronym is list i l i s t but it's the land use information no no i'm sorry

[1:08:30] Voice 4: director sermac it's too many too many words um but the regional planning committee had an

[1:08:37] Voice 4: extensive conversation about um the community engagement and transparency aspects of developing

[1:08:44] Voice 4: the layers and weighting that goes into the tool to help in support of land use decisions.

[1:08:50] Voice 4: So it was a very active meeting last week and very good.

[1:08:55] Voice 4: I also want to touch on the conversation as I went up to Liskiti.

[1:08:58] Voice 4: It was a beautiful day on Liskiti on Monday.

[1:09:02] Voice 4: Helped out with the public hearing and sat in the audience.

[1:09:05] Voice 4: I think general overall, I'm hearing in our meetings more and more requests for microphones. So while the table, the front table had a microphone, there isn't a microphone for the speakers in the audience.

[1:09:23] Voice 4: So I know we have complex feeding structures as we travel around all of these islands, but our demographic is not getting younger. It's getting older. The halls are sometimes large, and even the smaller halls on Gabriela, we're getting complaints that people can't hear as well as they want to.

[1:09:46] Voice 4: So I think going forward, I do encourage staff to look at that need and think of equipment that is light, easy to transport and might help some of the audio issues that we have in our halls.

[1:10:03] Voice 4: halls. The community information meeting separate from the public hearing, separate from the third

[1:10:11] Voice 4: reading, I think is a bigger issue and needs more. Yes, it is a case-by-case basis, but when

[1:10:18] Voice 4: we put them all together, it really looks like we've made a decision. That's how the public sees

[1:10:22] Voice 4: it. There's a report in the agenda that shows a recommendation of how to move forward. So I think

[1:10:30] Voice 4: you know really giving some thought to those community information meetings they should not

[1:10:34] Voice 4: always be automatically on zoom i think that thought needs to be thought out is this a public

[1:10:39] Voice 4: or zoom type meeting is it one meeting is it two meetings is it three meetings how to have these

[1:10:44] Voice 4: conversations but i think this is about earning trust and respect with our community and um and

[1:10:50] Voice 4: as we look at our engagement plans and things community information meeting is a form of public

[1:10:54] Voice 4: engagement, like it or not. We need to be including that and giving deep consideration

[1:11:02] Voice 4: to how we hold our community information. So that's my encouragement. Finally,

[1:11:08] Voice 4: on the Sunday of the ICC weekend, I attended the George Abbott Adam Olson Good Relations

[1:11:15] Voice 4: Conversation in Sydney. It was amazing. George Abbott's new book, Unseated. I highly recommend

[1:11:24] Voice 4: you read it. It is deeply meaningful, very well done, and written in a way to help really

[1:11:34] Voice 4: understand the history of BC and how important it is. George Abbott is the treaty commissioner

[1:11:40] Voice 4: for BC and a former cabinet minister under, I think, BC liberal government years ago.

[1:11:48] Voice 4: um so i really encourage you to read that book and that's my report any questions on any

[1:11:56] Voice 4: vice chairs otherwise we'll move on to the island stress conservancy liaison update report

[1:12:03] Voice 4: thank

[1:12:05] Voice 11: you um chair i will keep it short our next ltc itc meeting is next tuesday

[1:12:13] Voice 11: day electronically um and just a few staff updates of course we said goodbye to erica wheeler

[1:12:22] Voice 11: the conservancy's species at risk program coordinator um it has come to the end of our

[1:12:29] Voice 11: six-year environment and climate change canada priority places grant uh she's been such an

[1:12:36] Voice 11: excellent coordinator and wrapping up the pieces and communicating information and sort of and

[1:12:41] Voice 11: And really next steps, we had a great review at our last ITC meeting that was more in-depth than the briefing we received at Trust Council.

[1:12:51] Voice 11: And she gave us sort of a strategic overview of where we need to go with protecting priority places that will ensure federally listed species at risk have some habitat to live in, in the islands.

[1:13:13] Voice 11: uh we've also got a new acting um administrative coordinator or administrative assistant

[1:13:20] Voice 11: and so that's good to get support in that role but um nothing else to update all right any

[1:13:29] Voice 4: questions seeing none we'll carry on to the next section of the agenda i do want to remind staff

[1:13:40] Voice 4: or vice chairs to stop me for a break if you need it by mr elliott i

[1:13:44] Voice 11: was just going to ask

[1:13:45] Voice 11: if we could have a 10-minute break all

[1:13:47] Voice 4: right if that's good with everyone let's take a 10-minute

[1:13:52] Voice 4: break all right trustees is uh check in with uh trustee vice charlotte are you back oh all right

[1:24:25] Voice 4: we have staff i assume we have staff everybody back so let's uh let's carry on then with the

[1:24:30] Voice 4: next section of which is the bylaws for approval and consideration the first one we have is item

[1:24:36] Voice 4: 7.1, which is the Denman Island Local Trust Committee

[1:24:39] Voice 4: proposed bylaw number 259, public notification bylaw, request

[1:24:44] Voice 4: for decision on page 24.

[1:24:47] Voice 4: Vice-Chairs, as we've seen the public notification bylaws before, I'm just going to turn

[1:24:52] Voice 4: to the Denman Island Chair, Vice-Chair Maude, to

[1:24:55] Voice 4: proceed with this, unless there's any questions to staff.

[1:24:59] Voice 4: Go ahead, Vice-Chair Maude. Thank you, Chair.

[1:25:08] Trustee Maude: I move the

[1:25:09] Trustee Maude: The Island Trust Executive Committee approved Dem and Island Local Trust Committee

[1:25:12] Trustee Maude: file number 259, cited as Dem and Island Local Trust Committee

[1:25:15] Trustee Maude: public notification, file number 255

[1:25:18] Trustee Maude: 59 2025 in accordance with section

[1:25:21] Trustee Maude: 27 of the Islands Trust Act.

[1:25:26] Voice 4: Is there a second?

[1:25:28] Voice 4: Seconded by Vice Chair Peterson. Is there any discussion?

[1:25:33] Voice 4: Call the vote then. All those in favor, please raise your hands.

[1:25:36] Voice 4: And that carries. So the next one is

[1:25:39] Voice 4: item 7.2 on page 31 of the agenda package this is the north pender island local trust committee

[1:25:46] Voice 4: bylaw number 235 request for decision and this one i'll turn over to staff to introduce

[1:25:52] Voice 4: thank

[1:25:55] Voice 8: you uh chair i'll keep it short and sweet this bylaw by north pender is to replace the

[1:26:02] Voice 8: official community plans uh development permit area 7 which is raptor and heron nests it updates

[1:26:09] Voice 8: the information according to current best practices and provincial guidelines.

[1:26:14] Voice 8: I really encourage all of you to have a look

[1:26:17] Voice 8: at it. It's wonderful, personally, to see it.

[1:26:20] Voice 8: It includes best practices for raptor and heron conservation and replaces

[1:26:25] Voice 8: the existing schedule. The staff and the LTC have reviewed

[1:26:29] Voice 8: it and they concur that it is not in

[1:26:33] Voice 8: variance with the policy statement and recommend that

[1:26:37] Voice 8: that the EC comes to the same conclusion today.

[1:26:41] Voice 4: Great, any questions for staff?

[1:26:43] Voice 4: If not, I'll turn over to, again,

[1:26:48] Voice 4: the chair for North Pender, Vice Chair Mudd.

[1:26:52] Trustee Maude: Thank you, Chair.

[1:26:53] Trustee Maude: I'll move that the Islands Trust Executive Committee

[1:26:55] Trustee Maude: approve North Pender Island Local Trust Committee

[1:26:57] Trustee Maude: File Number 235,

[1:26:58] Trustee Maude: cited as North Pender Island Official Community Plan

[1:27:01] Trustee Maude: File Number 171, 2007, Amendment Number 1, 2023,

[1:27:07] Trustee Maude: in accordance with Section 27 of the Islands Trust Act.

[1:27:09] Trustee Maude: Is

[1:27:12] Voice 4: there a second? Seconded by Vice Chair Peterson. Any discussion? Vice Chair Elliott.

[1:27:18] Voice 11: Well, I just wanted to commend the Island Trust Conservancy for its input in support of updating the bylaw and increasing the protection for breeding season buffer zones for Western Screech Owl.

[1:27:32] Voice 11: and I'm sure there's lots more information that conservancy staff and the biologist

[1:27:38] Voice 11: on staff provided that really strengthens this development permit area. So I look forward to

[1:27:46] Voice 11: seeing it introduced in other areas but thanks to the conservancy for their input on this.

[1:27:52] Voice 4: Thank you. I just want to add that I did receive some phone calls from residents primarily in the

[1:27:59] Voice 4: the Magic Lake area that had some concerns just regarding the size of the setbacks with their

[1:28:04] Voice 4: smaller lots. However, this is a decision of the Executive Committee to the Trust Policy Statement,

[1:28:12] Voice 4: which in this case, it does comply with the Trust Policy Statement. So is there any further

[1:28:17] Voice 4: discussion? Not seeing any, I'll call the vote. All those in favor, please raise your hands.

[1:28:28] Voice 4: And that carries. All right, thank you. We're going to move on to the next item, which is the

[1:28:35] Voice 4: the Islands Trust Council meeting preparation.

[1:28:38] Voice 4: The first item we have is 8.1.1,

[1:28:40] Voice 4: which is the draft June Islands Trust Council

[1:28:42] Voice 4: three-day schedule on page 61.

[1:28:46] Voice 4: Who will introduce this item?

[1:28:49] Voice 3: I can speak to that briefly, Chair.

[1:28:51] Voice 4: Please proceed.

[1:28:53] Voice 3: Thank you.

[1:28:53] Voice 3: So as usual, this is your look

[1:28:56] Voice 3: at the draft three-day schedule for June Trust Council.

[1:29:00] Voice 3: I think it's fairly straightforward,

[1:29:03] Voice 3: but happy to consider any questions

[1:29:05] Voice 3: or possible adjustments.

[1:29:08] Voice 3: I don't think, Alexandra,

[1:29:10] Voice 3: unless there's anything particular you want to flag,

[1:29:12] Voice 3: I think while on the surface it seems not super tight,

[1:29:19] Voice 3: I think some of the items

[1:29:20] Voice 3: will probably warrant a fair bit of discussion.

[1:29:22] Voice 3: So I think it will end up proving

[1:29:24] Voice 3: to be a fairly full agenda.

[1:29:28] Voice 4: I do know I apply the trust policy statement

[1:29:31] Voice 4: being on the third day,

[1:29:34] Voice 4: knowing that the third day

[1:29:35] Voice 4: is sometimes the harder day to hold meteor conversations,

[1:29:38] Voice 4: seeing that we're going to have the Committee of the Whole next week.

[1:29:42] Voice 4: We're not quite entirely sure what it's going to be in June,

[1:29:44] Voice 4: but that's my only concern I flag

[1:29:47] Voice 4: is having that conversation on the third day.

[1:29:52] Voice 3: Yeah, thank you, Chair.

[1:29:53] Voice 3: And I think we had anticipated that once we see

[1:29:56] Voice 3: how Committee of the Whole plays out and what, if anything.

[1:30:00] Voice 3: direction comes out of Committee of the Whole that we may look at adjusting that. But that

[1:30:03] Voice 3: also gives us a little more flexibility around adjusting the end time on the Thursday as well,

[1:30:09] Voice 3: if we do need to go longer. But we can look at that once we've had that Committee of the

[1:30:12] Voice 3: Whole discussion.

[1:30:15] Voice 4: Any other feedback from Vice Chairs? We know this schedule will get

[1:30:22] Voice 4: changed around as we see more of the material as we get closer to June. So with that,

[1:30:30] Voice 4: I guess we'll carry on to the next item then.

[1:30:34] Voice 4: Thank you for bringing that, and I look forward to the June meeting, which will be a virtual meeting.

[1:30:40] Voice 4: The next item on the agenda is item 8.5.1, which is the Legislative Monitoring Report on page 63.

[1:30:48] Voice 4: I guess that would normally be Director Marler, so Director Cermak, is this you?

[1:30:54] Voice 8: It is, Chair, but only superficially.

[1:30:56] Voice 8: So, you know, you've seen this report many times with the trust.

[1:31:03] Voice 8: I know it took a little hiatus.

[1:31:04] Voice 8: And then when Director Marver took it under his wing to update, he changed the format, as you see here.

[1:31:10] Voice 8: All I can say is that it's been updated and it is a well-cherished tool within the organization to keep track of all things legislative.

[1:31:18] Voice 8: That's my superficial covering of it.

[1:31:22] Voice 4: CEO Bernie.

[1:31:24] Voice 3: Thank you, Chair.

[1:31:24] Voice 3: I'll just note that there are, well, I appreciate the efficiency of getting this to this executive committee meeting.

[1:31:32] Voice 3: It's possible that by the time we get to Trust Council, a couple of these provincial pieces of legislation will have been passed, most notably the amendments related to the Provincial Code of Conduct for local government officials and also the parental leave.

[1:31:46] Voice 3: for um so if if needed we can make adjustments to this and or just provide a verbal update at

[1:31:52] Voice 3: trust council on the status of those ones pending the conclusion of the spring legislative session

[1:31:57] Voice 3: yes

[1:31:59] Voice 4: i believe there's only like nine days left so uh it's getting close to being done uh by sir

[1:32:03] Voice 4: peterson yeah

[1:32:06] Voice 7: i just wanted to note i the the heritage uh conservation act transformation

[1:32:11] Voice 7: project it was postponed indefinitely but it was restarted so i i have a feeling that that

[1:32:19] Voice 7: bold status piece needs amendment.

[1:32:27] Voice 4: Any other comments? Otherwise,

[1:32:29] Voice 4: we'll probably see this back into the June package. Do you need any, you don't need direction

[1:32:34] Voice 4: from us at this point or do we refer this to be put into the agenda, CAO Bruni?

[1:32:40] Voice 3: I think you can refer this one to be put in the agenda and we'll just tweak if needed.

[1:32:44] Voice 4: All right. Through general consent, can we forward this to trust counsel? Excellent.

[1:32:53] Voice 4: Okay. Moving on. We are at the draft. Now we're going to move into the Committee of the Whole preparation, which was the Appendix A. We have a 9.2.1, which is the Draft Committee, the Whole Agenda. Who's going to initiate this conversation?

[1:33:14] Voice 4: conversation.

[1:33:17] Voice 9: Thank you, Chair. So I'm happy to initiate, but also note that Staff Humans is here

[1:33:22] Voice 9: to present on the substantive part of the agenda once you've made it through any other review that

[1:33:26] Voice 9: you wanted to talk about, and has some prepared notes, messaging to share with you around the

[1:33:33] Voice 9: materials in the agenda. And as I noted earlier, thanks to the whole team and everyone involved

[1:33:37] Voice 9: in getting us to this point where we can continue to move the project forward.

[1:33:43] Voice 4: All right. Go ahead.

[1:33:47] Voice 4: Jason Newmans.

[1:33:50] Voice 1: Morning, Chair. Good morning, Executive Committee. How's my audio? You hear

[1:33:53] Voice 1: me all right? Very

[1:33:55] Voice 1: good. Lovely. Thanks. Yeah, if you'll indulge me a few minutes, I did just

[1:33:59] Voice 1: prepare some remarks about some of these agenda items, and you can feel free to cut me off at any

[1:34:05] Voice 1: time as needed. So the purpose of the reports in this agenda package are to provide trustees with

[1:34:11] Voice 1: an update on feedback received via public engagement and bylaw referral following first

[1:34:16] Voice 1: reading of Policy Statement By-law number 183 in July of 2025. It was a considerable volume of

[1:34:23] Voice 1: material to bring together in a good way for trustees and for the public, so it's taken us

[1:34:27] Voice 1: a little while to do so. You'll have noticed that staff have not provided any requests for decision

[1:34:32] Voice 1: along with corresponding recommendations in these reports. That's because at this stage,

[1:34:37] Voice 1: with the Ministry of Housing and Municipal Affairs clear that the Policy Statement By-law

[1:34:41] Voice 1: would not be approved before October 26 local government elections. Staff felt it better to

[1:34:46] Voice 1: simply provide the information to trustees and we would take our cue from you about your

[1:34:52] Voice 1: expectations for how this project is managed through the coming months. Looking at the first

[1:34:58] Voice 1: item, that's item 6.1.1 in the appendix, that's the public engagement phase four report. This is

[1:35:05] Voice 1: a roundup of what we learned from phase four of public engagement on the policy statement which

[1:35:09] Voice 1: which ran from July 29th, 2025 to February 2nd, 2026.

[1:35:14] Voice 1: Phase four of this engagement comprised three main elements.

[1:35:17] Voice 1: There was a survey available online and in hard copy.

[1:35:20] Voice 1: There was correspondence to Trust Council through the island's 2050 email address.

[1:35:24] Voice 1: And there was a Trust-wide webinar that was hosted in September of 2025.

[1:35:28] Voice 1: The What We Heard report describes all the things that were done to promote engagement

[1:35:32] Voice 1: with the policy statement following first reading and summarizes the feedback that was received.

[1:35:37] Voice 1: It was ultimately an extraordinarily effective effort with almost 2,000 valid survey responses received, which is a huge number by local government engagement standards.

[1:35:49] Voice 1: The findings of the survey itself were as follows.

[1:35:52] Voice 1: A mixed but generally critical view that the draft policies would help Islands Trust better meet the Islands Trust object and the policy statement's goals.

[1:35:59] Voice 1: goals. Respondents frequently called for clearer, more specific and more actionable policies with

[1:36:04] Voice 1: concerns about policy clarity and structure appearing across a wide range of responses.

[1:36:10] Voice 1: There were concerns raised about implementation capacity and enforcement alongside questions

[1:36:14] Voice 1: about jurisdiction, mandate and governance roles. Many respondents also highlighted tensions between

[1:36:19] Voice 1: environmental protection and housing affordability and economic considerations.

[1:36:24] Voice 1: And finally, in the questions about Goals 1, 2, and 3 of the draft policy statement, a substantial proportion of respondents expressed concerns about the level of emphasis that the document places on the involvement of Indigenous governing bodies in Islands Trust decisions.

[1:36:39] Voice 1: The findings from analysis of the correspondence that were received to the Islands 2050 email were actually a little different.

[1:36:46] Voice 1: The most prominent issues raised in correspondence included this lack of clarity and specificity in policies, followed by concerns about implementation and enforcement capacity.

[1:36:55] Voice 1: And really, the correspondence more frequently discussed concerns related to environmental protection and development management, and less often concerns related to reconciliation and the role of Indigenous governing bodies in the draft policies.

[1:37:08] Voice 1: policies and this correspondence also often cited very specific actionable recommendations so those

[1:37:14] Voice 1: those who chose to write directly to trust council often did so with very clear ideas about changes

[1:37:20] Voice 1: that they would like to see made to the document and of course as trustees know all of that

[1:37:24] Voice 1: correspondence is available on the project website just in closing on this phase four public

[1:37:30] Voice 1: engagement material determining what action to take based on public feedback is really for

[1:37:36] Voice 1: for elected officials more so than for staff, and how you weight the things that you've heard

[1:37:41] Voice 1: through this public engagement. So as staff, we'll just await whatever direction is given

[1:37:47] Voice 1: once you've had a chance to sift through all of this material, which is considerable.

[1:37:53] Voice 1: The next item in the package for Committee of the Whole is item 6.1.2, a briefing about potential

[1:37:59] Voice 1: next steps. So this provides policy statement bylaw referral responses received to date,

[1:38:06] Voice 1: some preliminary staff recommendations about those referral responses and sets the table for Trust

[1:38:11] Voice 1: Council's next steps on the project. The referral tables provided illustrate how staff could provide

[1:38:16] Voice 1: some advice and a little bit of preliminary thinking, but further refinement and input

[1:38:20] Voice 1: from external referral agencies is needed prior to Trust Council consideration of further amendment

[1:38:25] Voice 1: to the document. Staff's intention at this point is to seek Committee of the Whole's feedback on

[1:38:30] Voice 1: this approach of providing you with further suggestions or advice. The prevailing message

[1:38:37] Voice 1: from staff right now is that the Ministry of Housing and Municipal Affairs has set a high bar

[1:38:41] Voice 1: for us all concerning engagement with Indigenous governing bodies, and that until that process

[1:38:47] Voice 1: advances with all the nations that have signaled that they want to be involved in this conversation

[1:38:52] Voice 1: or ideally reaches some conclusion, staff don't recommend making or formalizing further revisions

[1:38:58] Voice 1: to the document. On the bright side, you'll see from the referral responses attached that some

[1:39:03] Voice 1: of the nations with whom we've engaged are quite supportive of the direction that Islands Trust has

[1:39:07] Voice 1: taken up to this point in the draft policy statement. So I think we can all look to that

[1:39:13] Voice 1: as a positive. Ultimately, Trust Council has to decide whether it wants to continue to meet

[1:39:18] Voice 1: through the summer to discuss some of the material in this package and other elements that staff have

[1:39:23] Voice 1: been working on but weren't quite agenda ready at this point, such as the companion handbook and

[1:39:27] Voice 1: and some work around implementation of the policy statement itself.

[1:39:32] Voice 1: Regardless of Trust Council's decisions, staff will likely spend the coming months continuing,

[1:39:36] Voice 1: well, not entirely regardless, but at this point, staff's intention is to spend the coming months

[1:39:41] Voice 1: continuing to liaise with referral agencies and Indigenous governing bodies,

[1:39:45] Voice 1: working through approaches to addressing the issues of the topics that they've raised in their referral responses.

[1:39:52] Voice 1: Staff will continue to make any requested edits to the Committee of the Whole Agenda materials

[1:39:56] Voice 1: materials following this meeting with the aim of putting the agenda out on Friday of this week

[1:40:01] Voice 1: for Committee of the Whole. Thank you.

[1:40:05] Voice 4: All right. Well, thank you. So, Vice Chairs, I think some of

[1:40:08] Voice 4: the questioning line that I would really appreciate, especially being Chair of this meeting coming up,

[1:40:12] Voice 4: is what are we asking? How do we, you know, present material in a way that's useful? What

[1:40:20] Voice 4: What detail do we expect to see from staff to help orientate trustees to the materials?

[1:40:28] Voice 4: And what kind of feedback would we be wanting to seek at this point?

[1:40:32] Voice 4: And so I'm trying to structure the meeting to have it be useful, both to staff and to the trustees.

[1:40:38] Voice 4: So fire away any questions and your thoughts on this process.

[1:40:43] Voice 4: Who would like to go first?

[1:40:47] Voice 4: Nobody?

[1:40:51] Voice 4: Go ahead, Vice Chair Peterson.

[1:40:54] Voice 4: so

[1:40:55] Voice 7: i just uh one of the things that stood out from um there's a lot in this report uh it's big

[1:41:02] Voice 7: it's substantial work a huge appreciation to staff um this must have been monumental

[1:41:08] Voice 7: to pull this together um that said um this and i appreciate that that uh some early material got

[1:41:21] Voice 7: got out to trustees as well because this is there is so much here that said i i with the agenda

[1:41:29] Voice 7: coming out friday for next wednesday i'm gonna guess that there's going to be an awful lot of

[1:41:37] Voice 7: questions and um and that some trustees may not have taken the opportunity to do the early look

[1:41:46] Voice 7: And we'll be trying to assimilate this huge amount of material and may not have by Wednesday.

[1:41:53] Voice 7: So I take Chair Patrick's point.

[1:41:57] Voice 7: How are we framing this discussion and where do we want to go?

[1:42:00] Voice 7: One of the other things that stood out for me is there is a number of recommendations from the Ministry of Housing and Municipal Affairs.

[1:42:07] Voice 7: fairs. I suspect that for many trustees, that will be one of the focus points. They're the

[1:42:17] Voice 7: approving body. So how we respond to their recommendations is quite important. All of

[1:42:28] Voice 7: the feedback is important, but directly from the approving body. And just a little bit more

[1:42:38] Voice 7: general let's sorry chair to stray from your your uh requested topic here but i think that the

[1:42:44] Voice 7: the the feedback of the reporting to me it points uh points again to um we could do a better job we

[1:42:56] Voice 7: could always do a better job communicating and communicating with the public and particularly

[1:43:01] Voice 7: the pieces around working with indigenous governing bodies have generated a lot of um

[1:43:09] Voice 7: concern. And I think much of that concern is around not having a good understanding. What

[1:43:17] Voice 7: are the intent? What's the intent here? Sometimes there's even confusion around

[1:43:21] Voice 7: what our jurisdictional opportunities are. So I feel like this is an example of a bit of a

[1:43:29] Voice 7: missed opportunity for better communication with the public in advance of the survey having gone

[1:43:36] Voice 7: on out um uh and and you know lessons learned we're out we're always learning as we do this

[1:43:42] Voice 7: but uh that that piece in particular it's it wasn't helpful um the context of what's going on

[1:43:50] Voice 7: in in the province uh with indigenous issues in in the broader context that coinciding with the

[1:43:58] Voice 7: timing of of the release of the survey um that's that's not on us but i think what is on us is to

[1:44:05] Voice 7: do a little bit of a lessons learned around how we can better communicate out um and and then i had

[1:44:14] Voice 7: one small edit i wanted to point out on page pardon me page 24 on the print papers um for

[1:44:28] Voice 7: luskieti it lists the luskieti local but it should be the huete news that the luskieti local hasn't

[1:44:35] Voice 7: existed for a few years so that's probably just a an error um that could be fixed easily

[1:44:42] Voice 7: but those are my initial thoughts it's going to be a heck of a conversation thank you

[1:44:48] Voice 11: yeah so how do we help committee the whole have that conversation in a productive way rather than

[1:44:58] Voice 11: getting lost in the many rapid trails that a report like this can can present um so going back

[1:45:06] Voice 11: Back to the, yeah, and echoing everything that Trustee Peterson said about the incredible amount of work and the transparency with which it's presented.

[1:45:18] Voice 11: I think there's evidence, it's been evident that the public is very interested in this as well as other agencies and Indigenous governing bodies.

[1:45:30] Voice 11: And so sharing all of that information transparently is part of the process.

[1:45:37] Voice 11: So in the follow-up, page 17 here, that staff will await general direction from Trust Council before providing advice, can we give some guidance of some potential general directions that could be explored without saying specifically, you know, staff recommends this or that approach?

[1:46:02] Voice 11: Uh, so one, um, one direction that council could go is to consider weighting different, you know, the responses of different bodies. You know, there could be, uh, 40% weighting to the Ministry of Municipal Affairs, uh, 40% to LTCs and referral agencies, you know, 10% to other Indigenous governing bodies, 10% to the public.

[1:46:30] Voice 11: Look, I don't know how that would work, but a weighting of responses could be one way so that you first focus on, you know, the bodies.

[1:46:42] Voice 11: Well, as Trustee Peterson said, the body that is responsible for approving this and ensuring that it conforms to legislation and the ministry's expectations, that should carry a much larger, it's, that voice is significant, let's say.

[1:47:00] Voice 11: The LTCs, I would say, also are a significant voice because as elected representatives of our communities, I know certainly the Gabriel Local Trust Committee and others that I chair gave some really significant thought to how this policy statement would translate into policies on the ground in their LTC, in their LTAs.

[1:47:23] Voice 11: So, those two and the referral agencies, you know, the ALC and so on, I think we could suggest that that carries a strong, those themes need to be considered strongly or in a different vein than, you know, sort of mixed polarizing messages from the public.

[1:47:45] Voice 11: So that's one path that we could suggest. We could also suggest general themes that we would like staff to work with to come back to Trust Council with reports on.

[1:48:01] Voice 11: um and i don't want to identify any right now but there was some very good suggestions from

[1:48:09] Voice 11: the ministry of meaningful affairs i personally uh would start with that because um so what are

[1:48:17] Voice 11: the general themes that clearly need more work where there was large contrast and i don't think

[1:48:25] Voice 11: I think, you know, polarization is not the, that's not necessarily the place to focus our energy. Those are two poles of a spectrum of perspective. What we are looking for is where does it find the balance in achieving the object of the trust?

[1:48:45] Voice 11: Um, and often those polarized views, um, are coming from more of a personal perspective

[1:48:53] Voice 11: and maybe not considering the whole, which this document has to do.

[1:48:59] Voice 11: So consensus was never going to be achieved here.

[1:49:03] Voice 11: It's, um, how, how do the different policies uphold the object of the trust?

[1:49:10] Voice 11: So themes that staff could do some work on and bring reporting back on, hazardous areas, climate change, that was clearly identified as something that could be strengthened.

[1:49:25] Voice 11: And so those are two avenues. You know, I think we could suggest a way of working through the information and put that in the briefing so that we're not just, you know, it's, it is a lot. How do we work through it? So those are my suggestions off the top.

[1:49:51] Voice 4: Vice-Chair Maude, did you have contemplative thoughts?

[1:49:56] Trustee Maude: nothing specific um i really comfortable sort of putting this back in the hands of trust council

[1:50:04] Trustee Maude: um there's a lot of feedback to consume and consider um i'm a little bit disappointed

[1:50:11] Trustee Maude: with the results because i thought we were closer um to having achieved success but

[1:50:17] Trustee Maude: but it seems that there is a lot of mixed opinions on things.

[1:50:24] Trustee Maude: And I think it's time for Trust Council to wade back into this

[1:50:28] Trustee Maude: and give some further direction.

[1:50:32] Trustee Maude: I'm certainly disappointed that we're not going to be able to land it this term

[1:50:37] Trustee Maude: and just hoping for a positive road forward.

[1:50:40] Trustee Maude: Thank you.

[1:50:43] Voice 4: I think there's a difference between landing.

[1:50:45] Voice 4: We know it's not going to be adopted this term,

[1:50:47] Voice 4: But the question is, do we continue to work on the content or not as we go forward?

[1:50:52] Voice 4: And I think that's what's important to me is in many ways, I feel like deja vu.

[1:50:58] Voice 4: We were here last term at exactly the same point.

[1:51:05] Voice 4: And in that case, we had a report from a consultant saying we hadn't done the public

[1:51:09] Voice 4: consultation to the extent and had recommended how to move forward and do it in a different

[1:51:15] Voice 4: way.

[1:51:15] Voice 4: So that's kind of where we kind of ended was we needed to do more on process.

[1:51:20] Voice 4: So I guess for me, it's mapping a way forward.

[1:51:27] Voice 4: You know, what can we still do this term in term of continuing to work the document, the language and process?

[1:51:39] Voice 4: You know, what is the process that we, you know, we had a process that we intended and we mapped it out.

[1:51:45] Voice 4: We showed what it should be. Have we stayed on that process? Have we swayed from that process? And I know this is going to be really difficult. I know some of us took the training at AVICC last week on polarity.

[1:52:01] Voice 4: Lots of conversations about conviction versus openness and finding that ability to get to a decision, that there is no perfect decision. There isn't a solution that's going to meet everybody. We're going to have to make a decision.

[1:52:22] Voice 4: So, I guess from a structural standpoint for the meeting or a chairing standpoint, I look at, one, I think this is an alphabet list process, but what are the questions I'm asking trustees to ponder and talk about?

[1:52:40] Voice 4: Is it, you know, how did this, how does this

[1:52:43] Voice 4: material land with you?

[1:52:46] Voice 4: Are there anything, any particular points you want to bring attention to from what is in all of this material?

[1:52:56] Voice 4: And what potential next steps could be or what would you like to see done this term?

[1:53:00] Voice 4: You know, what could still be done this term, I think might be of a question.

[1:53:04] Voice 4: So I'm kind of looking for help on, you know, we need to guide trustees, you're right, Vice Chair Peterson, even though we gave them lots of heads up to look at this material in advance, many of them will not.

[1:53:19] Voice 4: how can we guide them to provide some feedback at this point that helps us lead into the June

[1:53:27] Voice 4: conversation which will help us lead into what happens over the summer into our last and final

[1:53:34] Voice 4: meeting in September I don't know if staff have any further thoughts on sort of what their reaction

[1:53:45] Voice 4: would be for where to go there we go uh director freighter well

[1:53:50] Voice 9: we in trying to you know and

[1:53:53] Voice 9: recognizing that it's going to take folks a while to read through all of this and you know and and

[1:53:57] Voice 9: digest it we proposed here some general guidelines and i proposed a series of meetings with some

[1:54:03] Voice 9: suggested topics that could be considered in those meetings and so i think that might be

[1:54:08] Voice 9: through the conversation of committee a whole get the general reaction of the group and then

[1:54:11] Voice 9: focus in on what now, like how do we continue to move forward? And so I think I would ask that

[1:54:18] Voice 9: you take a look at the recommended sequence of next steps that we've put forward and say,

[1:54:22] Voice 9: does that make sense to executive committee? Are there other or different ways forward that

[1:54:26] Voice 9: you'd like us to propose in this briefing? Or is this material just ready to go to trust council

[1:54:31] Voice 9: as is? Yeah, certainly, we've proposed the sequence in which the potential topics could

[1:54:40] Voice 9: could be considered. And we're proposing one new Committee of the Whole meeting on June 4th.

[1:54:45] Voice 9: We would, should you think that that's worth going and there's support at Committee of the

[1:54:49] Voice 9: Whole for that, we would do a poll to sort of pick the time of day that works best. But your

[1:54:54] Voice 9: guidance there would be useful. And I think it would be useful for the whole Committee of the

[1:54:57] Voice 9: Whole to discuss, you know, is there interest in attending these meetings? And is the sequence of

[1:55:02] Voice 9: conversation that we've proposed appropriate?

[1:55:06] Voice 4: While I agree, that's a good point. Could we

[1:55:09] Voice 4: we have that kind of done in a more deep, not a verbal presentation, but, you know,

[1:55:14] Voice 4: a PowerPoint slide showing some of that. I think that helps double land in your presentation of

[1:55:20] Voice 4: the materials. I think it would be a value to sort of, here's where staff think, because then

[1:55:27] Voice 4: when we do the round table conversation, we could have, you know, they could then be drawn on that.

[1:55:33] Voice 4: So maybe they didn't read it. Maybe they didn't find it in there. I could also bring their

[1:55:38] Voice 4: attention to the page numbers you know in the questioning and setting up you know direction to

[1:55:43] Voice 4: them to go look at that page number in the agenda package but i think if we had a presentation because

[1:55:48] Voice 4: so i guess that's my question is could we have like a powerpoint that kind of

[1:55:52] Voice 4: ends with staff's recommendation yep

[1:55:55] Voice 9: certainly we could achieve that by wednesday vice chairs

[1:56:05] Voice 4: further thought on sort of i'm sort of seeing sort of a 2.1 is a general reaction to the materials

[1:56:11] Voice 4: that they've what they've heard second being sort of okay next steps um and if they could work off

[1:56:17] Voice 4: of the staff recommendation either agree or propose something different and i guess the third thing

[1:56:23] Voice 4: would be materials what we would need for june or june 4th i guess as well i mean we're running out

[1:56:31] Voice 4: of time um you know so i think but is is that what staff are looking for is there needs to be

[1:56:37] Voice 4: Is this the package we're working from, or are they looking for something else?

[1:56:43] Voice 9: So, Chair, our intention would be we probably would reprovide this agenda package for the

[1:56:49] Voice 9: June 4th meeting to avoid having to call a special EC meeting to approve yet more agenda

[1:56:53] Voice 9: materials.

[1:56:54] Voice 9: Where we will need EC review for future consideration is when we bring forward documents that weren't

[1:56:59] Voice 9: ready for this, which is the companion handbook and the implementation planning briefing.

[1:57:05] Voice 9: So we'll have to bring those back through EC.

[1:57:07] Voice 9: But for the June 4th meeting, I anticipate should, you know, should it be acceptable to a committee of the whole, we would likely just reprovide this agenda material to that meeting.

[1:57:16] Voice 4: Okay. And I think that would be very helpful to make sure those pieces are in play or being developed and sort of what their timelines are, because I think that's added information that will be very useful in this meeting.

[1:57:27] Voice 4: Vice Chair Peterson.

[1:57:28] Voice 4: and yeah

[1:57:30] Voice 7: thank you chair um having conversation uh around sort of next steps um and how we got

[1:57:39] Voice 7: to where where we are and um i'm not not going to recommend that we try and do this in time for

[1:57:47] Voice 7: this upcoming meeting obviously but one of the considerations was how uh what sort of um sort

[1:57:55] Voice 7: of bite-sized pieces we could um break such a project into for example one of the one of the

[1:58:04] Voice 7: suggestions was what if we started by looking at the format this is a new format compared to

[1:58:11] Voice 7: the previous version can we reach uh agreement that we you know on a format and then looking at

[1:58:21] Voice 7: guiding principles? Can we go through and agree on those? And then getting into the

[1:58:28] Voice 7: individual topics, my experience of what happened is that as Trust Programs Committee and then

[1:58:38] Voice 7: Committee of the Whole spent a lot of time wordsmithing individual policies and probably

[1:58:47] Voice 7: not enough time on the those other pieces so again just how we and and

[1:58:55] Voice 7: thinking again I'm trying to think ahead to how we best set up the next Trust

[1:59:02] Voice 7: Council to approach this work that still needs to be done will still need to be

[1:59:08] Voice 7: done so I you know that that conversation kind of opened my mind to

[1:59:16] Voice 7: to if we sequenced how Trust Council goes through a document like this

[1:59:23] Voice 7: a little bit differently, you know, a different approach,

[1:59:28] Voice 7: like agreeing on the format.

[1:59:30] Voice 7: Do we agree on the format?

[1:59:31] Voice 7: Is the format a big deal?

[1:59:33] Voice 7: Is it not?

[1:59:34] Voice 7: And then the principles.

[1:59:37] Voice 7: Anyway, so I won't go on and on about it,

[1:59:40] Voice 7: but it's just a way of thinking about how we approach a big project like this.

[1:59:47] Voice 7: And I'll put something a little bit less, a little bit more coherent together for consideration.

[1:59:56] Voice 7: But I think, yeah, this next meeting, I think it's going to be challenging.

[2:00:00] Voice 7: I think, yes, framing, having that table there is useful.

[2:00:05] Voice 7: That could be a good focus of discussion.

[2:00:07] Voice 7: Is this trust council willing to schedule additional committee of the whole meetings to work through this?

[2:00:15] Voice 7: Because that's really the big question.

[2:00:18] Voice 7: If they are, then let's, the approach that's identified is, I think, useful.

[2:00:25] Voice 7: Let's break it up into steps.

[2:00:26] Voice 7: Let's do this part on this date and this part on another date.

[2:00:29] Voice 7: if they're not well you guys will have much more time off in the summer i hope

[2:00:37] Voice 7: so we'll see there's a lot it's big i have i i'm i haven't read it the reports to my satisfaction

[2:00:42] Voice 7: yet so any

[2:00:46] Voice 4: other thoughts vice chairs or any other i'll work on these the language if i

[2:00:55] Voice 4: will of course be calling upon staff as we clarify these questions so that we can be

[2:01:00] Voice 4: in agreement. Go ahead, CAO Broney.

[2:01:04] Voice 3: Yeah, thank you, Chair. I think there's some good ideas around

[2:01:08] Voice 3: sort of how to approach and wrangle the conversation on the 13th, and that's helpful. I

[2:01:12] Voice 3: think, you know, to Vice Chair Peterson's point, I think regardless of where Trust Council lands on

[2:01:20] Voice 3: it, as much as I would like to ensure that Jason and Claire do have a lot more time over the summer,

[2:01:29] Voice 3: that would be convenient I know that you know from the staff perspective the work will continue

[2:01:34] Voice 3: in terms of continuing to track and seek the responses to the referrals and that through the

[2:01:38] Voice 3: summer regardless and so there'll be there will be work that you know will continue to advance

[2:01:44] Voice 3: to support this project regardless of the extent to which council chooses to continue to engage it

[2:01:51] Voice 3: so that we can support further deliberations whether it's in the balance of this term or

[2:01:56] Voice 3: next term as well. And I think that's one of the challenges we face in terms of where to from here

[2:02:01] Voice 3: is that we do still have a fair number of important parties that we're waiting to hear

[2:02:09] Voice 3: from, particularly in terms of the Indigenous Covering Bodies side of things that really are

[2:02:13] Voice 3: important to inform how we proceed. So that certainly will continue to be a focus of staff's

[2:02:20] Voice 3: work, regardless almost of the direction, but it will be helpful, I think, to Vice Chair Peterson's

[2:02:26] Voice 3: point, to have a clear sense from committee of the whole of, you know, the extent to which

[2:02:31] Voice 3: council wants to proceed and continue to work through this project. Thanks.

[2:02:39] Voice 4: All right. I think, well, the bottom line is we're seven years into this project. I don't

[2:02:43] Voice 4: want to think of the dollar and resource and hours and time that we've already committed.

[2:02:49] Voice 4: And the existing trust policy statement is so out of date. And as I've heard from First Nations,

[2:02:57] Voice 4: offensive. And that is what we have on the record. That is the document that we're following today.

[2:03:05] Voice 4: So this work is important. There is an urgency piece to it because we're replacing something

[2:03:12] Voice 4: that is so dreadfully out of date. So, okay. I can work with staff on clarifying the questions

[2:03:19] Voice 4: if the vice chair has generally agreed. Go ahead, Vice Chair Elliott.

[2:03:22] Voice 4: it yeah

[2:03:24] Voice 11: i just um had a question whether the recommended next or follow-up next steps

[2:03:31] Voice 11: particularly for setting committee of the whole dates um i guess this body can't decide that

[2:03:41] Voice 11: that is going to have to come back to that comes back to who sets a new committee of the whole

[2:03:50] Voice 11: date for thursday june 4th sorry i missed that executive committee trust

[2:03:56] Voice 4: council but

[2:03:58] Voice 11: we don't

[2:04:00] Voice 11: meet until we don't meet as a council until after june 4th i

[2:04:06] Voice 4: guess that's the technical i mean they

[2:04:08] Voice 4: would make a recommended motion to hold that meeting uh go ahead director brader yeah following

[2:04:15] Voice 9: convert following conversation at committee of the whole we would run a poll to identify uh if

[2:04:21] Voice 9: If there's interest in holding that meeting on June 4th, which is the preferred time, and then we would do a resolution without meeting request to trust counsel to approve convening of that new meeting.

[2:04:32] Voice 11: So can some of those follow-up actions be turned into resolutions?

[2:04:41] Voice 9: Sure. Yeah, we can have some ready. We can have some ready for the meeting.

[2:04:44] Voice 9: i just think

[2:04:45] Voice 11: there's just so much to absorb and i i think we don't want to where do we want to land

[2:04:51] Voice 11: here are the next potential discussion points um and then we need to no

[2:04:58] Voice 4: thank thank you i think

[2:04:59] Voice 4: having some draft motions prepared uh so that we aren't doing a song

[2:05:05] Voice 11: and dance and

[2:05:06] Voice 11: under each of those bullets we could have a draft motion so if they want to provide direction to

[2:05:13] Voice 11: of staff um on public engagement results for instance what does that recommendation look like

[2:05:21] Voice 11: where would that be done if it can't be done in committee of the whole does executive committee

[2:05:28] Voice 11: do it i'm

[2:05:29] Voice 9: still no our practice well that would typically it's committee of the whole provides

[2:05:34] Voice 9: recommendations to trust council we have

[2:05:36] Voice 9: we we have had instance of executive committee acting on

[2:05:42] Voice 9: some recommendations of committee of the whole in the past but typically it's recommendations

[2:05:46] Voice 9: to trust council if those happened on may 13th we would forward those to trust council for

[2:05:51] Voice 9: consideration in june to provide direction to staff so yeah

[2:06:01] Voice 11: i just am not clear on so if we

[2:06:06] Voice 11: want a draft companion handbook executive committee is still in charge of this project

[2:06:13] Voice 11: can it not receive recommendations from committee of the whole at this meeting say yeah we'd like to

[2:06:18] Voice 11: um we'd like to have a meeting focused on that for instance and then we can go ahead and schedule

[2:06:25] Voice 11: that because i just think leaving everything to wait until june is um it's kind of a procedural

[2:06:34] Voice 11: challenge director brader uh

[2:06:37] Voice 9: it will depend on the nature of the request but certainly we'll

[2:06:40] Voice 9: provide it to executive committee or trust council as is appropriate um with regard to the companion

[2:06:46] Voice 9: handbook, we already have a trust council resolution to work to do that work. It simply

[2:06:50] Voice 9: just wasn't ready for this agenda, but we'll feed it in as when it is prepared and we'll feed it in

[2:06:55] Voice 9: to the appropriate meeting when it's ready to go.

[2:06:59] Voice 4: I'm actually grateful that you didn't have it

[2:07:01] Voice 4: ready for this meeting. There's enough material in here to review. I think that's going to need

[2:07:05] Voice 4: its own package. All right. So I think that's, we'll work on the questions. We have at least

[2:07:14] Voice 4: two that we want to form to help prepare trustees and have them speak to in a round table format.

[2:07:20] Voice 4: If we could have draft motions prepared for the various things that need recommendations.

[2:07:27] Voice 4: And I think we had already talked on the presentation to say that the draft manual is underway.

[2:07:32] Voice 4: What's the timeline?

[2:07:33] Voice 4: When should they be expecting they may see it?

[2:07:37] Voice 4: Go ahead, Jason.

[2:07:39] Voice 4: Thank

[2:07:41] Voice 1: you, Chair.

[2:07:42] Voice 1: Can I just get some clarification?

[2:07:43] Voice 1: Are we looking to have revisions to this covering briefing for the Committee of the Whole Agenda?

[2:07:52] Voice 1: like such as adding prospective resolutions below the table of next step options, as I heard

[2:08:00] Voice 1: Vice Chair Elliott suggest, or is that something that, or can we just put out the briefing as is

[2:08:05] Voice 1: and have resolutions prepared via PowerPoint presentation or, you know, just a Word document

[2:08:10] Voice 1: on the screen?

[2:08:11] Voice 4: I would be fine with including them in the presentation and then either, you know,

[2:08:16] Voice 4: provide the presentation in advance or, you know, we have it at part of the meeting so that Vice

[2:08:22] Voice 4: Vice Chairs, Trustees can at least see it and have access to those draft resolutions.

[2:08:29] Voice 4: We all know if we include a table with the draft resolutions and model resolutions in there that

[2:08:37] Voice 4: Trustees may or may not see it. So I think this is going to be a role the Vice Chairs are going

[2:08:41] Voice 4: to have to step up. And so if we have access to this material and help frame that, and I think

[2:08:47] Voice 4: that can be, if you're part of your presentation, you talk about it and frame it, it's not just

[2:08:51] Voice 4: just lost somewhere in the agenda package.

[2:08:53] Voice 4: Here are some draft resolutions

[2:08:55] Voice 4: that to help guide the conversation.

[2:08:59] Voice 4: Go ahead, Vice Chair Peterson.

[2:09:02] Voice 7: Back to the question around scheduling

[2:09:07] Voice 7: an additional Committee of the Whole,

[2:09:09] Voice 7: I think that there was a June 4th date.

[2:09:11] Voice 7: If Committee of the Whole recommends that,

[2:09:14] Voice 7: it should be able to go ahead as a resolution

[2:09:19] Voice 7: of that meeting for trust council then, should it not?

[2:09:24] Voice 7: yeah okay

[2:09:25] Voice 4: that's what we were saying that would be the process it would have to take

[2:09:28] Voice 4: okay um go ahead jason jones sorry

[2:09:33] Voice 1: one one final note that i forgot to include in my opening remarks

[2:09:36] Voice 1: is that we will be joined at the committee of the whole meeting or we have requested the attendance

[2:09:41] Voice 1: of um the the person responsible for the compilation of the um

[2:09:47] Voice 12: uh

[2:09:48] Voice 1: survey analysis and

[2:09:49] Voice 1: correspondence analysis um somebody from uh from be the change group and are anticipating that they

[2:09:55] Voice 1: They will likely spend 30 to 40 minutes with committee of the whole sort of explaining the methodology and the findings of their work.

[2:10:03] Voice 4: So they'll be present during the roundtable so that that would be, you know, a trustee may have a question.

[2:10:10] Voice 4: You know, how did this this doesn't look right or I don't agree with the ranking or something of that nature.

[2:10:19] Voice 4: OK, so I do know we need to to forward this to trust counsel.

[2:10:24] Voice 4: council do staff need you know was a presentation in mind or do you need a resolution from us for a

[2:10:29] Voice 4: presentation or is there enough understanding of what you know the powerpoint piece to accompany

[2:10:34] Voice 4: this what direction do you need from us i guess is what i'm asking i

[2:10:40] Voice 9: think we can understand that

[2:10:41] Voice 9: it would be prudent to have a powerpoint so i don't think we need a resolution to that effect

[2:10:45] Voice 9: i just want to make clear it's our intention to have early in the meeting have the consultant

[2:10:49] Voice 9: prepare sort of a presentation of their own to provide um probably before the trustee roundtable

[2:10:54] Voice 9: if that's acceptable to the chair sort of

[2:10:57] Voice 9: okay to set the stage so I think given that I think

[2:11:00] Voice 9: all we need is for you if you're comfortable with the agenda as drafted is just simply to

[2:11:04] Voice 9: forward to provide direction that this be forwarded to committee of the whole yes I expect

[2:11:08] Voice 4: staff to present a lot of material at the opening of the meeting then we'd break into the round

[2:11:15] Voice 4: table which would you know potentially include a trustee asking a question of staff or the

[2:11:20] Voice 4: the consultant um and then we'll move into the next steps following the round table um vice

[2:11:27] Voice 4: charlotte so

[2:11:29] Voice 11: shouldn't that be reflected in the agenda um what you just said yeah let's go back

[2:11:35] Voice 11: staff presentation uh yes um you know presentation by the consultant round table

[2:11:47] Voice 11: an approximate time so that we have some anchors to help us get through that because it's yes

[2:11:56] Voice 9: yeah

[2:11:57] Voice 11: thanks yeah

[2:11:59] Voice 9: we can make those changes so if you'd like to forward it as amended we'll make

[2:12:02] Voice 9: that change on the cover sheet just to make more clear the sequence of events that will happen

[2:12:06] Voice 4: that will be helpful all right then are there any other comments then understanding the amendments

[2:12:15] Voice 4: minutes of presentation that will be prepared the format of the meeting so in

[2:12:21] Voice 4: that case can we read through general consent to forward as amended the

[2:12:27] Voice 4: committee of the whole meeting agenda for May 13th seeing consent all right

[2:12:36] Voice 4: it's gonna be it'll be good but I mean generally I think if we can just set the

[2:12:41] Voice 4: trustees up the best we can the advance of the meeting and at the beginning of

[2:12:46] Voice 4: the meeting um then the conversation will be as productive as it can be all right okay so

[2:12:59] Voice 4: carrying on we are into something of committee projects which we have at item 10.1.2.1 the

[2:13:10] Voice 4: strategic plan survey briefing on page 80 the agenda package who's going to give that ah

[2:13:17] Voice 4: see you ronnie yeah

[2:13:19] Voice 3: thank you chair so this is in response to the request for a march trust council

[2:13:23] Voice 3: in place of a pre-budget consultation survey to do a survey on strategic priorities um so we didn't

[2:13:32] Voice 3: have a ton of clarity around specifics on what that might look like and so you'll see attached

[2:13:37] Voice 3: to this briefing is a draft approach to the survey prepared by our communications specialist

[2:13:41] Voice 3: list. We took the approach in the draft of essentially asking respondents to rank priorities

[2:13:50] Voice 3: from a long list. And the intent there was to get a sense of how the public might view those

[2:13:55] Voice 3: priorities relative to one another. But I know, Chair Patrick, you have a different proposed

[2:14:02] Voice 3: approach that I think is equally viable. And so it probably makes sense to put that on the table

[2:14:08] Voice 3: And then we can get into taking feedback on specifics around the content itself and any additional pieces that Vice Chair and you might want to have included as the options within that survey.

[2:14:24] Voice 3: Yeah,

[2:14:29] Voice 4: I'm happy to sort of introduce the conversation. I did have some comments that I raised with staff yesterday and had some dialogue and I think we made good progress on, so I'm happy to introduce what that was.

[2:14:44] Voice 4: was. I reacted to the question with all that long list going, a lot of jargon, a lot of issues that

[2:14:54] Voice 4: were in there. And so my goal was really to, you know, let's work on making sure the quality and

[2:15:02] Voice 4: usefulness of the feedback we're going to get back will be beneficial. Because I saw that that list

[2:15:08] Voice 4: was sort of a mix of sort of goals. What are we trying to do? And then there were also the how we

[2:15:14] Voice 4: we do it's all in the same list so my overall recommendation is that we break that into uh at

[2:15:22] Voice 4: least two questions uh one that talks about more uh what you know what what matters to people

[2:15:29] Voice 4: um and the second one being how we do our work so getting you know two sets of of feedback and i

[2:15:35] Voice 4: also think ranking is you know i think it's more what are your top three um trying to get someone

[2:15:40] Voice 4: to rank a whole list of 14 is just that's a that's a big piece of work or even so it's identify that

[2:15:45] Voice 4: and the third issue is really about moving to um plain language let's let's you know we all know

[2:15:54] Voice 4: what a trust policy statement is but the average person living here does not it's you know so so

[2:16:00] Voice 4: really moving toward that so i do have a draft resolution basically asking staff to to do that

[2:16:05] Voice 4: work that staff have seen the wording on, but I'll hold that for now. Is there any other feedback on

[2:16:14] Voice 4: the briefing or questions of what I was trying to achieve? Vice Chair Elliott.

[2:16:21] Voice 11: Well, you've just done a great job of critically thinking through how this would land for a member

[2:16:29] Voice 11: of the public who isn't as keenly tied into some of our regular processes, but also sort of the

[2:16:38] Voice 11: utility of a long list so i was struggling with um this sort of uh question style presentation

[2:16:48] Voice 11: and i think you really did articulate we need to separate what is important to people and how

[2:16:56] Voice 11: should we achieve those outcomes um i just wanted to look at your third category a little bit i

[2:17:06] Voice 4: didn't well staff and i discussed that we're not doing that okay

[2:17:10] Voice 11: got it yeah um and sorry and just

[2:17:15] Voice 11: to be clear you did suggest that we still have a one two three ranking because even like picking

[2:17:21] Voice 11: one out of a list of six is still is still too tough okay great um no i totally love the the

[2:17:29] Voice 11: approach and um i just wondered there wasn't a financial implications does anyone know what the

[2:17:34] Voice 11: budget was for this i'm assuming it's probably covered under communications thanks yeah

[2:17:42] Voice 11: i believe

[2:17:44] Voice 3: that the plan was there was um some communications budget associated with the pre-budget consultation

[2:17:50] Voice 3: and so our intent would basically to be reapply that to this to support this survey and the

[2:17:55] Voice 3: promotion of this survey and um and take a similar approach to how we would have promoted that

[2:18:00] Voice 3: pre-budget consultation um and and apply that to this survey and the intent is to try and run this

[2:18:06] Voice 3: out once it's finalized likely in june so that we can get it out early enough in the summer

[2:18:12] Voice 3: without too much delay and then we'll have that input again to inform particularity deliberations

[2:18:19] Voice 3: by by the new council all

[2:18:24] Voice 11: right go ahead by charlotte the reason i'm asking is because

[2:18:28] Voice 11: Because I think folks are, you know, we're well into survey fatigue territory.

[2:18:34] Voice 11: I wonder if there's budget for a small prize or a gift or a membership to something or a something that we can give in lieu.

[2:18:44] Voice 11: Do we do that as an incentive to participate?

[2:18:51] Voice 3: I'll invite Director Frazier's comments, but I don't think that's something that we have done historically.

[2:18:57] Voice 3: And I think the one challenge with that is that it does, you know, typically when we do these, they are, I think this would be likely anonymous.

[2:19:05] Voice 3: And so that would, you can give people the option to then share their contact information to be eligible for something like that.

[2:19:13] Voice 3: But that raises, I think, then we have to have, incorporate some clear guidance on what that contact information is used for, et cetera.

[2:19:20] Voice 3: So, Director Frater, I don't know if you have any other thoughts on the viability of that.

[2:19:26] Voice 3: Yeah,

[2:19:27] Voice 9: I think that would add a complicating factor at this stage that would, I don't know, hamper this moving forward in a timely way. It is something we've noted for when we get around to putting together an engagement toolkit and a guiding sort of engagement policy.

[2:19:40] Voice 9: The giving of gifts and prizes is something we'll be contemplating as part of that sort of body of work. It can certainly be a controversial conversation sometimes around what's the role of local government in offering those incentives.

[2:19:53] Voice 9: So I think I would recommend against doing it for this survey, and we'll bring it forward in a more structured way in the future.

[2:20:01] Voice 4: Well, I think hopefully if we implement the changes I'm proposing, I think it'll make it easier and quicker to do. You don't have to go do research as to what a trust policy statement is or what's in it, that the language would be a broader, understandable thing.

[2:20:17] Voice 4: With that, I guess I'll ask Alexandra if you've got the motion to put up on the screen, because it's long enough that people should see it.

[2:20:26] just

[2:20:58] Voice 4: making sure alexandra i assume you're working at that in the background

[2:21:04] Voice 3: it's there oh

[2:21:06] Voice 4: you can see oh maybe it's because i'm ah i hit a button that was my fault

[2:21:14] Voice 4: all right um i know i'm the chair but this is my motion i'll go ahead and make it and um

[2:21:22] Voice 4: and then before you second it make sure it's understood i move that the executive committee

[2:21:27] Voice 4: committee request staff to revise the draft strategic priority survey question to improve

[2:21:32] Voice 4: clarity and usability of the results by, one, separating the survey content into two questions,

[2:21:38] Voice 4: A, asking respondents to select their top three priorities, and B, asking respondents to select

[2:21:45] Voice 4: actions they think will most effectively advance their selected priorities, and two, ensuring that

[2:21:52] Voice 4: all survey questions are written in plain language that can be understood without specialized

[2:21:57] Voice 4: policy context. And I see CAO Roney, do you have some wording suggestions?

[2:22:02] Voice 3: Yes, thank you, Chair. It just occurred to me, we should probably say strategic priority survey

[2:22:05] Voice 3: question five, because there are additional questions. I think that was certainly understood

[2:22:10] Voice 3: by us, but just for clarity.

[2:22:12] Voice 4: Good point. Survey question

[2:22:15] Voice 3: five. There we go.

[2:22:18] Voice 4: Any other wording? Trust vice chairs? Does that make sense? If so, I'm looking for a second.

[2:22:27] Voice 4: second by Vice Chair Elliott. Is there any discussion? I'll call the vote. Then all those

[2:22:36] Voice 4: in favor, please raise your hands. And that carries. All right. So thank you very much.

[2:22:41] Voice 4: I think this will help make the survey more useful. If there's no further questions on the

[2:22:52] Voice 4: survey piece, I'm trying to work on one screen here, which is always challenging.

[2:22:59] Voice 4: we'll go on to the next item then which is item 10.1.2.2 which is the 2025-26 annual report

[2:23:07] Voice 4: approval of the executive committee sections request for decision beginning on page 85

[2:23:13] Voice 4: who's going to present this so do you director prater yes

[2:23:17] Voice 9: thank you chair um so this is coming

[2:23:20] Voice 9: to you um and usually um early in the in the cycle and just kudos to everyone who's worked

[2:23:25] Voice 9: on it to get it to you at this meeting rather than at the pre-trust council meeting so we have an

[2:23:29] Voice 9: opportunity here for you to provide feedback on the sections that are presented here and then we

[2:23:33] Voice 9: would make any changes requested and bring it back to you with the entire annual report for

[2:23:39] Voice 9: consideration for forwarding to trust council in june at your next meeting so these are the sort

[2:23:45] Voice 9: of standard sections that come through executive committee that aren't approved by other other

[2:23:49] Voice 9: other bodies outside of Islands Trust or within Islands Trust that you would be responsible for.

[2:23:55] Voice 9: So they are attached for your consideration and we'd appreciate feedback on the sections.

[2:23:59] Voice 9: We have received some feedback in advance by email and have noted that, but certainly look

[2:24:04] Voice 9: forward to comments and feedback and we'll give those provisions to you at your next meeting.

[2:24:11] Voice 4: All right, Vice Chairs. Excuse me, Vice Chair Motton. I guess Vice Chair Motton, I thought I

[2:24:22] Trustee Maude: saw your hand up.

[2:24:23] Trustee Maude: So I'm now unmuted.

[2:24:24] Voice 4: Okay, there you go.

[2:24:26] Trustee Maude: Thank you. So bottom of page 91, the part where I was trying to prove financial sponsorship.

[2:24:34] Trustee Maude: There's two that are very verbose and there are two that, you know, ask you to kind of have you looking for some more information.

[2:24:43] Trustee Maude: That's the Denman Island sponsorship and the TUP for Maine Island.

[2:24:48] Trustee Maude: And just wondering if we could request that it sort of be expanded out to sort of explain what those sponsorships were for, because the other two are like explain it very well, but there's two there that kind of are very much lacking in information. Thank you.

[2:25:07] Voice 4: Yes, I guess, you know, you're kind of looking, I kind of agree, our sponsorship is about, you know, societies or not for profits or community.

[2:25:16] Voice 4: So that it does, does look a little quiet. Vice Chair Peterson?

[2:25:23] Voice 7: yeah mine was just around uh page 96 um at the top of the page uh we met with a minister

[2:25:35] Voice 7: um so i was just wondering uh to me it seems like that should be met with the minister and

[2:25:40] Voice 7: ministry staff or some way we didn't meet with ministry in that sense um and one of the only

[2:25:49] Voice 7: ministers we actually managed to meet with so uh at ubcm i

[2:25:58] Voice 4: guess as we're rapid firing this i look

[2:26:00] Voice 4: to staff to jump in and say i i need more clarity on that okay vice chair ellie elliott thanks uh

[2:26:08] Voice 11: i sent a number of um suggestions to staff and i can just quickly go through them so executive

[2:26:15] Voice 11: committee knows what but one that i did not mention in my email um back up on page 91

[2:26:21] Voice 11: One, I just think the wording here could be improved.

[2:26:26] Voice 11: Islands Trust made progress on updating the Islands Trust Council's strategic plan.

[2:26:30] Voice 11: Did we not approve a new strategic plan in 2025?

[2:26:36] Voice 11: And so I think that could be separated from making progress on the regional conservation plan.

[2:26:43] Voice 11: Although I do not actually think we made progress on the regional conservation plan.

[2:26:49] Voice 11: I haven't seen that in the last year, but this is last year.

[2:26:54] Voice 11: Yeah, so I think that could be refined. And then highlights of this progress include, you know, having nine bullets that start with Islands Trust Council begs the Islands Trust Council undertook the following work in these areas, and then just start with the actions, you know, developed a new draft of the policy statement, gave it first reading, endorsed the housing act, you know, it just makes it more active.

[2:27:18] Voice 11: and the focus is on the activity rather than repeating island stress council five times

[2:27:25] Voice 11: um i asked in the next section 92 reconciliation relationship building if we could

[2:27:33] Voice 11: get some consistency i i don't know what staff's feedback is on this with the traditional names

[2:27:41] Voice 11: names or Indigenous names. I know that some people have their name in quotations, some

[2:27:49] Voice 11: have it in parentheses, some are before the name and after, and there isn't a traditional name for

[2:28:01] Voice 11: Chief Pelkey somewhere.

[2:28:04] Voice 11: Yeah, Chief Pelkey. So if we could have consistency, that would be great.

[2:28:10] Voice 11: and then okay i'll go back to my email

[2:28:18] Voice 11: consistency executive committee reporting um the liaison meeting with bowen municipality

[2:28:25] Voice 11: of april 30th 2025 was missing chair patrick and i were there in person with ruben and claire to

[2:28:34] Voice 11: tour their community center municipal offices and we visited significant sites such as cape

[2:28:39] Voice 11: Roger Curtis so I think that's important um inconsistency with reporting on delegations

[2:28:46] Voice 11: we have an invited guest who is you know has a pretty high office at the premier

[2:28:55] Voice 11: uh has a two-line write-up well um community delegations get sort of long paragraphs so

[2:29:06] Voice 11: So I offered some suggestions, especially around Doug White's presentation.

[2:29:16] Voice 11: You know, he spoke extensively about Aboriginal law, constitutional law, landmark court cases,

[2:29:21] Voice 11: the challenges that ensue when decisions are made by courts instead of are worked out in

[2:29:25] Voice 11: agreements, opportunities to pilot project for First Nations in areas of shared interest

[2:29:28] Voice 11: or concern.

[2:29:29] Voice 11: So that, you know, I think that could be amplified and also, you know, just measuring it with

[2:29:35] Voice 11: um speakers with uh anyway you get my point so advocacy um i think it's significant and you know

[2:29:47] Voice 11: i'm going to talk about tiny homes here we did present uh on two wells at cc the 2025 annual

[2:29:56] Voice 11: convention in nanaimo but the legalization of tiny homes is

[2:30:00] Voice 11: of a panel on rural housing approaches and led a ubcm panel at 2025 convention on tiny homes as

[2:30:06] Voice 11: rural housing solutions and just mentioning the collaboration with regional district of nanaimo

[2:30:11] Voice 11: and other partners that could be referenced and i think the bylaw compliance and enforcement annual

[2:30:17] Voice 11: report um it's very brief but the significant project of reviewing and updating our policies

[2:30:26] Voice 11: practices public facing a plain language manual as well as um alignment with the recommendation

[2:30:37] Voice 11: of the ombudsperson's report this was a big piece of work that took three years and approved in

[2:30:42] Voice 11: march march 2026 yeah we just did so i think that could be included so those were my edits

[2:30:52] Voice 11: that I sent to staff.

[2:30:54] Voice 11: Thanks.

[2:30:56] Voice 4: Well, thank you.

[2:30:57] Voice 4: And I think I echoed,

[2:30:59] Voice 4: I said the, you know,

[2:31:01] Voice 4: as we hopefully tackle

[2:31:03] Voice 4: our meeting procedure bylaws

[2:31:06] Voice 4: for Trust Council going forward

[2:31:08] Voice 4: is we have delegations

[2:31:10] Voice 4: and then we have invited guests

[2:31:12] Voice 4: that we bring

[2:31:12] Voice 4: and we sometimes call them delegations.

[2:31:14] Voice 4: We sometimes put them

[2:31:14] Voice 4: in different parts of the meeting.

[2:31:16] Voice 4: And I think it's,

[2:31:16] Voice 4: those are

[2:31:17] Voice 4: distinctly different

[2:31:18] Voice 4: when we have invited guests

[2:31:19] Voice 4: that come and present us

[2:31:21] Voice 4: And in this case, the Islands Coastal Economic Trust came and presented.

[2:31:29] Voice 4: And while it was technically outside the Trust Council session, it was still an important invited guest that I think shows the province that we are seeking guidance and input from reputable and important organizations in the province.

[2:31:44] Voice 4: So I think just really emphasizing the speakers there and then the process in which we have people can apply and come and address us is sort of a secondary piece to that.

[2:32:00] Voice 4: I see Joel Elliott's hand raised.

[2:32:05] Voice 2: Yeah, I just want to thank Toby for bringing the consistency in regards to the names coming forward.

[2:32:11] Voice 2: But I also want to move forward in regards to be very cautious in regards to how we provide

[2:32:18] Voice 2: the names.

[2:32:18] Voice 2: Some families, some communities, they have different processes in regards to where they

[2:32:24] Voice 2: identify their traditional name and how they identify it.

[2:32:26] Voice 2: And some will just do it at a function themselves, or some will give their names.

[2:32:32] Voice 2: So really, it's the individuals from Islands Trust who are reaching out and receiving that

[2:32:39] Voice 2: and information in regards to how they would like their names preferred in the order and

[2:32:43] Voice 2: preference. And I just want to emphasize we're not an organization to change the structure of

[2:32:50] Voice 2: those families and how they share their traditional names. Thanks.

[2:32:55] Voice 11: Thank you. Thanks for that, Joe. I

[2:32:56] Voice 11: really appreciate the advice there. Are

[2:33:02] Voice 4: there any other questions or highlights or comments that

[2:33:06] Voice 4: But at this time for this section, I think Trust Council will see the entire document at some point for final approval.

[2:33:24] Voice 9: Yes, we'll be bringing it back to you at your June meeting with the changes noted.

[2:33:28] Voice 9: So you've got an RFD in front of you.

[2:33:30] Voice 9: We can simply bring that RFD back to you if you like at your next meeting.

[2:33:32] Voice 9: We can take feedback on these sections and return that to you if

[2:33:36] Voice 9: you like at your next meeting.

[2:33:38] Voice 9: If you're

[2:33:38] Voice 4: not ready to forward

[2:33:39] Voice 9: it at this time.

[2:33:40] Voice 4: Vice Chair, how do you feel?

[2:33:41] Voice 4: Well, like I said, Trust Council approves it in its final form.

[2:33:46] Voice 4: Is that correct?

[2:33:48] Voice 4: So if

[2:33:48] Voice 9: you would like staff to, if you'd like to pass this motion and put as amended, you

[2:33:54] Voice 9: could certainly do that.

[2:33:55] Voice 9: Or you could direct staff to make the requested changes and we can bring all of this back

[2:34:01] Voice 9: to you at your next meeting.

[2:34:02] Voice 9: It is administratively simplest for us to bring you the final report in June with the

[2:34:06] Voice 9: changes incorporated.

[2:34:07] Voice 9: incorporated. So, you know, if you trust us to make the changes, and of course, you can request

[2:34:11] Voice 9: edits at the next meeting, you could pass this motion and just simply say as amended, which

[2:34:16] Voice 9: should be noted at the end. At the end of the briefing on page 87. There's a an alternate motion

[2:34:26] Voice 9: as well.

[2:34:28] Voice 4: My chairs, how do you wish to proceed? Do you want to see the meta document? Or are you

[2:34:32] Voice 4: prepared to make this motion today?

[2:34:37] Voice 11: I'm happy to make sure that. Yeah.

[2:34:39] Voice 4: Okay, go ahead. I move

[2:34:42] Voice 11: that the executive committee approves the attached texts as amended for inclusion in the 2025-26

[2:34:49] Voice 11: annual report for approval oh sorry as amended by trust islands trust council and submission to the

[2:34:57] Voice 11: minister of housing and municipal affairs is

[2:35:02] Voice 4: there a second second by vice chair peterson

[2:35:07] Voice 4: any discussion i'll call the vote all those in favor and that carries all right thank you i know

[2:35:18] Voice 4: this is a big body of work and it would be lovely to get this done early and

[2:35:23] Voice 4: delivered to the minister for this term.

[2:35:27] Voice 4: Vice Chair Elliott.

[2:35:29] Voice 11: Could we break for lunch?

[2:35:31] Voice 11: Just have an appointment with my horse farrier at noon.

[2:35:39] Voice 4: I guess I'm looking to, I guess we have a little bit more to do.

[2:35:44] Voice 4: How do, how much more time do we have?

[2:35:50] Voice 4: We don't have

[2:35:51] Voice 4: a closed meeting.

[2:35:53] Voice 4: Are we able to power through this in the

[2:35:57] Voice 11: next 10 minutes here?

[2:35:58] Voice 11: Yeah, I'll just switch to headphones.

[2:36:00] Voice 4: Vice Chair Peterson?

[2:36:03] Looks to

[2:36:04] Voice 7: me like we don't have a ton left.

[2:36:06] Voice 7: So if we power through, then everyone, including staff, can go on with their day.

[2:36:12] Voice 11: Well, okay.

[2:36:14] Voice 11: I will be on, not on my computer, but I think 12.3 will take the discussion.

[2:36:20] Voice 4: We'll take more time.

[2:36:21] Voice 4: so I'm fine with

[2:36:23] Voice 4: if we want to take a break

[2:36:26] Voice 4: at this time

[2:36:27] Voice 4: is that going to be

[2:36:28] Voice 4: is 30 minutes enough Vice Chair Elliott

[2:36:33] Voice 11: yes yes

[2:36:36] Voice 4: alright so I guess

[2:36:38] Voice 4: if

[2:36:39] Voice 4: why don't we go ahead and take a lunch break

[2:36:42] Voice 4: then

[2:36:44] Voice 4: and what time should we reconvene

[2:36:49] Voice 4: is 11.20 okay

[2:36:51] Voice 4: for everyone or do you want to go to

[2:36:52] Voice 4: I mean 12.20 or 12.30

[2:36:54] Voice 4: 12.20

[2:36:57] Voice 4: 12 20 is fine with everybody all right then we'll take a lunch break and we'll reconvene at 12 20.

[3:05:52] Voice 4: All right. I see. I think everybody's back. So thank you.

[3:05:58] Voice 4: I hope you've enjoyed your brief launch. I relocated back to home.

[3:06:04] Voice 4: All right.

[3:06:05] Voice 4: I think where we've left off on the agenda package is 11.1.1,

[3:06:10] Voice 4: which is the Mount Aerosmith Biosphere Roundtable Briefing that I provided

[3:06:15] Voice 4: in this report.

[3:06:19] Voice 4: Whoops. First I'll go to Alexandra. Is there?

[3:06:24] Voice 10: Yes, Chair, just directing your attention to the addendum for item 10.2.2.

[3:06:30] Voice 4: Thank you.

[3:06:31] Voice 4: I had my attention on it before lunch and completely forgot about it after lunch.

[3:06:35] Voice 4: And I assume, CAO Broney, that's what you were getting my attention to as well.

[3:06:38] Voice 3: Yes, Chair.

[3:06:39] Voice 3: So

[3:06:39] Voice 4: before we go to Mount Arrowsmith, we will go to item 10.2.2.1, which is Advancing Engagement with the Province on Resourcing for First Nations and Risk Relationship Building Briefing.

[3:06:51] Voice 4: It's an addendum.

[3:06:52] Voice 4: page two who's going to present this uh

[3:06:55] Voice 3: that'll be me chair okay

[3:06:56] Voice 4: go ahead uh

[3:06:57] Voice 3: thank you so i think

[3:06:58] Voice 3: first of all just an apology for this coming forward as a late agenda item it was just an

[3:07:02] Voice 3: oversight in preparing the package last week we missed this one um and then i i guess the context

[3:07:08] Voice 3: for this briefing just to be clear is so you had asked us undertake a piece of work and i want to

[3:07:12] Voice 3: be clear that staff aren't um aren't opposed to doing that work just in as we considered how we

[3:07:18] Voice 3: We would address that request.

[3:07:19] Voice 3: We identified a few potential risks from our perspective that we thought were worth noting

[3:07:24] Voice 3: before advancing even an order of magnitude assessment with regard to this topic.

[3:07:30] Voice 3: And so, you know, we wanted to flag those for consideration.

[3:07:33] Voice 3: And within the briefing, we float a possible alternative for how that can be mitigated.

[3:07:39] Voice 3: But that said, if you see, can certainly still retain the original request.

[3:07:43] Voice 3: And if having considered the concerns flagged in this briefing, you want us to proceed as

[3:07:47] Voice 3: originally directed then we can certainly do that and we'll bring forward the requested um estimate

[3:07:53] Voice 3: to ec as as soon as we can pull that together um i think the the briefing itself is fairly

[3:07:59] Voice 3: straightforward in terms of outlining what what those potential concerns that we wanted to raise

[3:08:04] Voice 3: were um and then you know our our proposal is if you if is that if we wanted to take undertake a

[3:08:11] Voice 3: more in-depth and sort of rigorous analysis of the potential cost of effective First Nations

[3:08:18] Voice 3: engagement for the Trust, that that could be potentially defined as an actual project. And

[3:08:23] Voice 3: ECE might want to recommend to Trust Council that Trust Council forward that essentially to

[3:08:30] Voice 3: future Trust Council for consideration as a project, as a strategic priority project that

[3:08:36] Voice 3: that that council might want to undertake but again i want to reiterate if if ec prefers that

[3:08:42] Voice 3: we proceed as with the original request um having considered the issues raised in the briefing then

[3:08:47] Voice 3: we're happy to do that thank

[3:08:50] Voice 4: you thank you and also i was one of the original instigators to

[3:08:55] Voice 4: making this request and my motivation was more about what this trust council could do of more

[3:09:03] Voice 4: were an attention getting to the province,

[3:09:07] Voice 4: not just necessarily recommendations

[3:09:09] Voice 4: to the next trust council.

[3:09:11] Voice 4: I think when we heard

[3:09:12] Voice 4: from Island Coastal Economic Trust in December

[3:09:15] Voice 4: that being an action in the DRIPA action plan

[3:09:21] Voice 4: was an important step to getting them the funding

[3:09:26] Voice 4: to do the work that they did going forward.

[3:09:30] Voice 4: and i was hoping i think this trust council has had strong support for reconciliation and

[3:09:38] Voice 4: continues to have strong support for reconciliation and that and how can we

[3:09:43] Voice 4: get the get the province to do something um that will help strengthen the work that we need to go

[3:09:51] Voice 4: to go forward and um so i think that's what i'm looking more at is how you know can can this trust

[3:09:58] Voice 4: council make a request that we be included on the drip action plan um yes there's some work to be

[3:10:04] Voice 4: done but those are high level you know just bullet points in an action plan um what needs to be done

[3:10:12] Voice 4: and i guess i'll hear from other vice chairs on thoughts no thoughts from vice chairs i see a vice

[3:10:28] Voice 4: chair peterson um

[3:10:31] Voice 7: thank you chair oh

[3:10:33] Voice 12: sorry

[3:10:34] Voice 7: go ahead uh vice chair elliott oh sorry

[3:10:38] Voice 4: i think

[3:10:41] Voice 4: she's outdoors okay by charlotte i'll

[3:10:44] Voice 11: let let trustee peterson speak first okay go ahead get

[3:10:48] Voice 11: back to my chair thanks all right i

[3:10:53] Voice 7: appreciate this report and and uh the considerations and

[3:10:58] Voice 7: And I also appreciate hearing from Chair Patrick around intent.

[3:11:09] Voice 7: And yeah, so those are, I mean, what Chair Patrick just was saying

[3:11:15] Voice 7: is what can we do the remainder of this term?

[3:11:19] Voice 7: And I think it's, there are things we can do this term

[3:11:31] Voice 7: and how we set up for long-term advocacy

[3:11:35] Voice 7: to the province is a larger question.

[3:11:40] Voice 7: So, and there's a lot of moving parts.

[3:11:46] Voice 7: I appreciate some of the things

[3:11:47] Voice 7: that are identified in the report

[3:11:56] Voice 7: around, we have pending work that's coming

[3:12:01] Voice 7: um that could certainly inform the long-term approach um and in that aspect i i take the

[3:12:11] Voice 7: report as you know it's it's valuable and it's important to think about yeah finalizing the

[3:12:17] Voice 7: draft of the indigenous relations action plan when we have a new manager of indigenous relations

[3:12:22] Voice 7: um all of these pieces can be um you know will be i've woven into into into the approach on

[3:12:35] Voice 7: reconciliation um as we move along however what i'm hearing from from chair patrick is is that

[3:12:43] Voice 7: there's an interest in focusing on what what we can do in the remainder of the term so i think

[3:12:49] Voice 7: they're kind of two they're obviously deeper deeply related um sort of streams of work

[3:12:55] Voice 7: but one is much more um one is much more focused and one is more long term

[3:13:01] Voice 7: so i think it's useful to have that as a context trustee

[3:13:09] Voice 11: elliott yeah thank you for this and thank

[3:13:12] Voice 11: you for your patience um this is an issue as you know i i'm new to this and immediately coming into

[3:13:22] Voice 11: to Trust Council, within six months of the term, I realized, oh, this is the most complicated

[3:13:28] Voice 11: and challenging area to manage. And we keep having the same conversations about how to

[3:13:38] Voice 11: enact responsible governance within the territories of multiple First Nations. And we've

[3:13:46] Voice 11: We've never put together a strategy which includes what is the ask, where are we lacking in resources, what can we do, and what do we need the province to do with us in partnership.

[3:14:05] Voice 11: So, I am really challenged by the thought that this is new work, because I understand from a resourcing and capacity point of view, staff can't just keep doing more new projects.

[3:14:25] Voice 11: But to take the long view that for Islands Trust to be a sustainable local government that keeps, that can uphold the mandate, we do need to rethink or make a better argument for how that's supported from the provincial side.

[3:14:44] Voice 11: And we keep circling the question, and I think this council is the best positioned to not just to identify the problem, but to say, here's what we've tried, here's what hasn't worked, here's where we've stepped up to the plate to deal with our operational challenges,

[3:15:08] Voice 11: And we've resourced so that we can do this work in a better way, particularly with intergovernmental relations. Now is the time to frame it so that the next council can take on that work.

[3:15:26] Voice 11: and so i do support that this is part of that larger conversation about a strategy

[3:15:32] Voice 11: for the long-term uh support not support but a vision for governance in the trust area

[3:15:41] Voice 11: we just simply need to pull together not simply it's not a simple exercise but we've got a lot

[3:15:48] Voice 11: of data from the conservancy i think that's and actually that's missing for the resolution

[3:15:52] Voice 11: solution. But what the Conservancy is undertaking in the next year is probably will show us what it

[3:16:02] Voice 11: takes to build meaningful relationships with First Nations in the trust area. That's really good

[3:16:06] Voice 11: information. And to do that for all of our OCPs and all of the local trust areas, in all the

[3:16:13] Voice 11: different ways that it's moving forward, that's the whole picture analysis that I think we'd be

[3:16:21] Voice 11: remiss if we if we let leave this term without um pulling that kind of accounting together so

[3:16:27] Voice 11: i am supportive of this moving forward even if it's a ginormous number that is like what

[3:16:36] Voice 11: how but that speaks to the complexity of the work and then we can start figuring out what is

[3:16:44] Voice 11: is what's achievable.

[3:16:46] Voice 11: So, thanks.

[3:16:48] Voice 4: C.L. Browning.

[3:16:50] Voice 3: Yeah, thank you, Cherry.

[3:16:51] Voice 3: I think to be clear, staff fully agree

[3:16:56] Voice 3: that A, the financial implications

[3:16:58] Voice 3: of meaningfully advancing reconciliation

[3:17:03] Voice 3: within the trust area are potentially quite significant.

[3:17:07] Voice 3: And B, that we do need and are over to you

[3:17:11] Voice 3: to have a really kind of substantive strategy

[3:17:13] Voice 3: for how we advance that and how what how we engage with the province around that conversation and so

[3:17:18] Voice 3: i think that broader piece of work absolutely needs to be done and and um and i know it's not

[3:17:27] Voice 3: for not for lack of trying to pick it up during this council term in various formats um and i

[3:17:33] Voice 3: think and so i think assessing the financial impact is an important part of that for sure

[3:17:38] Voice 3: I think the real, just the question for us around this particular ask was the concern around sort of the validity of that big number and what we pull together.

[3:17:50] Voice 3: But if the desire is for us to continue to pull that together, then we will just with, you know,

[3:17:56] Voice 3: and we'll incorporate and, you know, have as many sort of caveats around that as we need to, right?

[3:18:02] Voice 3: that it'll be based on on some assumptions and it'll be a fairly preliminary assessment

[3:18:08] Voice 3: just to scope it out and that obviously if we're going to really get into

[3:18:14] Voice 3: to meaningfully inform a budget conversation in particular around that work that requires

[3:18:19] Voice 3: much more rigor and discipline but i appreciate that's not necessarily the intent of what this

[3:18:24] Voice 3: request was and i appreciate chair patrick sort of really clarifying um the sort of genesis behind

[3:18:30] Voice 3: this request so yeah i think i think we're all in agreement that there is a need for a broader more

[3:18:37] Voice 3: comprehensive and coherent strategy for how we advance this particularity in relation with

[3:18:41] Voice 3: the province but i think for this defined piece of work it's just noting that you know it's going to

[3:18:46] Voice 3: be there are going to be components of what goes into that calculation that are best guesses um

[3:18:54] Voice 3: and that you know are going to have you know a lot of like i say a lot of assumptions built into them

[3:18:59] Voice 3: that and and doing so we just wanted to flag that there are some potential risks to that but again

[3:19:04] Voice 3: if having having considered those if if we can proceed to still with that as long as there's a

[3:19:10] Voice 3: a good solid understanding of that was just our concern thank you

[3:19:13] Voice 4: yeah i mean this is like like

[3:19:17] Voice 4: the uh trust policy statements it's it's a it's a deja vu of where we were at this point last term

[3:19:23] Voice 4: i remember traveling back with the the regional planning manager on the boat from liskiti from

[3:19:28] Voice 4: about this time of year going oh my goodness you know we are at that time where we have to be able

[3:19:34] Voice 4: to move forward in a different way and you know four years into it we are still we you know we've

[3:19:39] Voice 4: made some progress but we know that we need to make much more and I think that's where I'm coming

[3:19:47] Voice 4: from is this this trust council I feel is you know stronger than the last trust council even

[3:19:53] Voice 4: in on its positions of going forward and that we need to take advantage of that and to um you know

[3:20:00] Voice 4: and i and i don't see this as a timing of oh gosh the province is talking about whether or not it

[3:20:06] Voice 4: proceeds with drip up this council is on record saying it supports drip up and um and i think

[3:20:12] Voice 4: it's positioning ourselves to be in the action plan so that we get that support from the province

[3:20:18] Voice 4: You know, yes, the current action plan isn't going to be revised until 2027, but the earlier and sooner we ask, the more likely we will be able to show up as an agency within that, in that plan. Vice Chair Elliott.

[3:20:34] Voice 11: Yeah. And further to that, I guess, jumping off the, the DRIPA question, this has nothing to do with DRIPA. This is the fact that we are a coordinating body that has a provincial responsibility that local taxpayers cannot bear alone.

[3:20:54] Voice 11: loan. And I think it's been identified since 1973 from the Daily Hansard. I'm just

[3:21:02] Voice 11: quoting September 25, 1973. There is a need for coordinated jurisdiction to be responsible for

[3:21:11] Voice 11: planning, zoning, control of land use, transportation, related matters for all the

[3:21:14] Voice 11: islands. And this jurisdiction would require sufficient funding over and above the current

[3:21:20] Voice 11: revenue source from local taxation it was always identified that this would have this is a special

[3:21:27] Voice 11: project that needs ample support for the coordination powers and since 19 2021 as first

[3:21:37] Voice 11: nations were added to the bodies that we are required to coordinate with in order to uphold

[3:21:43] Voice 11: the mandate that has just that's the order of magnitude of complexity in addition to climate

[3:21:48] Voice 11: change and the local concerns and everything else so we keep hearing from taxpayers the one end

[3:21:55] Voice 11: why are you increasing taxes we're not making the argument on the other end what is this

[3:22:01] Voice 11: governance structure actually costing and the fact that we're not able to do it to the degree

[3:22:08] Voice 11: that it was originally envisioned and how that's hampering us achieving the object of the trust

[3:22:13] Voice 11: It's like, I'm not afraid of having a large number for all of the work, because this is ultimately a provincial responsibility that it's tasked us with. And we need to be very transparent about this is what it's going to cost to do it well.

[3:22:34] Voice 11: So I am totally in support of this going forward. Thank you so much, Chair Patrick, for continuing to make us think hard and critically about the long-term view.

[3:22:46] Voice 11: Thank you. Yeah. I'm just wondering if we need to amend the motion to include any of, Alex, can you scroll up just a bit? The original motion itself, because it does say significant projects, Trust Council, LTC updates. I'm assuming that the Conservancy is included in this motion?

[3:23:15] Voice 11: Yeah,

[3:23:15] Voice 3: if I may, Chair, I would say that, you know, our preliminary thinking when we were looking at this is that, you know, we would do our best to ballpark the full cost of advancing effective relationship building with First Nations in the trust area at sort of the level to which, you know, commitments from this council have set an expectation and the vision that has been set forward by this council.

[3:23:42] Voice 3: and so that would include the regular conservancy and so obviously there are some of those costs

[3:23:46] Voice 3: that we can quantify because they're known the bigger variability is the the pieces that are

[3:23:51] Voice 3: that we don't know and

[3:23:52] Voice 3: you know but we'll we can so i don't think there's a need to amend

[3:23:55] Voice 3: the motion we'll and we will make sure we roll in the conservancy component to the extent that we

[3:24:00] Voice 3: can

[3:24:02] Voice 4: do you need further direction from us than today or no

[3:24:07] Voice 3: no i think there's there's no change

[3:24:09] Voice 3: That's all I need to hear, but I appreciate you also being open to hearing, you know, staff bringing forward and tabling some of these issues, just to make sure that we're proceeding with an awareness of that. So, thank you.

[3:24:23] Voice 4: All right, thank you.

[3:24:26] Voice 4: Now moving on to the Mount Aerosmith Biosphere Region Roundtable briefing at 11.1.1.

[3:24:34] Voice 4: Sorry, coughing here.

[3:24:36] Voice 4: this is a briefing i prepared i sat at the last night but on two of the roundtable meetings uh

[3:24:42] Voice 4: thus far and um um and prepared this report um this was prepared more for for us i i think it's

[3:24:51] Voice 4: the belenus and chelsea local trust area was always an interesting thing for me since last term

[3:25:02] Voice 4: two people live there i think they have a hundred percent voting record they're very active and they

[3:25:07] Voice 4: come to meetings you know it's the only local trust area where everybody's involved but it is

[3:25:12] Voice 4: a critically important area and i showed that to the round table members at the last meeting i

[3:25:18] Voice 4: opened up and put the local trust area map up which it you know it is up to the high water

[3:25:23] Voice 4: mark all along qualicum and parksville beaches all the way up to denman and all the way out to

[3:25:29] Voice 4: halfway to Liskiti and nearly down to

[3:25:32] Voice 4: Gabriola. This is a critically important area

[3:25:36] Voice 4: and we don't give it the attention it needs

[3:25:41] Voice 4: and I think the Mount Aerosmith Biosphere is one of those

[3:25:45] Voice 4: areas where we can be at the table with all the parties that have interests

[3:25:48] Voice 4: and thoughts and concerns in this area. I have encouraged them

[3:25:53] Voice 4: to be aware of our next meeting so that

[3:25:56] Voice 4: that maybe this meeting will have more attendees than normally no one or the two people who live

[3:26:02] Voice 4: there. So I put this forward. I think there is one consideration of thought. I do know that the

[3:26:08] Voice 4: work for this local trust area was moved over to Salt Spring office. I just raised that as we build

[3:26:15] Voice 4: our relationships. And I know staff are working hard to build relationships with the First Nations

[3:26:19] Voice 4: on a staff-to-staff basis.

[3:26:21] Voice 4: I know the Salt Spring office has already 13 First Nations

[3:26:27] Voice 4: that it's building relationships with.

[3:26:29] Voice 4: I think having staff have to work with more First Nations

[3:26:35] Voice 4: that are outside of the region that it's already working with,

[3:26:38] Voice 4: I think that's where the Northern office, it does make sense

[3:26:40] Voice 4: that these islands remain a Northern office island.

[3:26:44] Voice 4: So that's more for, I guess, staffing to consider

[3:26:47] Voice 4: consider how it uh resources this area um but I don't know if there's any questions on the report

[3:26:57] Voice 4: um vice chair Peterson not

[3:27:05] Voice 7: a question per se but uh I just wanted to say that um actually

[3:27:12] Voice 7: really appreciate uh the conversation around um Linus win Chelsea and um and relationship building

[3:27:23] Voice 7: And as you identified, makes a lot of sense to me, whether that's best done out of the, I mean, geographically, it seems like the best done out of the northern office, but that's an operational piece that I wouldn't want to necessarily give direction on.

[3:27:47] Voice 7: But yeah, I think building those relationships is important, and your observation on like that, it's a local trust area, and it's true, it has been sort of viewed with a fairly perfunctory approach over the years.

[3:28:12] Voice 7: And I think that you've really identified the space in which there is to work is those relationship buildings, which are a benefit to the trust area as a whole.

[3:28:29] Voice 7: So I just appreciate the report.

[3:28:34] Voice 7: Good to think about these things.

[3:28:36] Voice 7: And thank you.

[3:28:38] Voice 4: Thank you.

[3:28:39] Voice 4: Well, I think as we also go forward, we think of our communications and brand, the brand of the Islands Trust as we communicated out there to BC, you look at the number of tourists that come to Parksville and Qualicum and those areas where, you know, no one even knows that they might be out walking in the Islands Trust as they're walking along those beaches.

[3:29:07] Voice 4: So it's amazingly interesting.

[3:29:10] Voice 4: uh by charlotte yeah

[3:29:13] Voice 11: um this is a great report i really appreciate you um pulling it together

[3:29:19] Voice 11: is this going to be forwarded to trust council for the agenda

[3:29:24] Voice 11: and because we do have typically reports from

[3:29:31] Voice 11: other forums that we participate in and if so is the spelling correct for balinas

[3:29:40] Voice 11: is it belliness or balliness billiness it's everywhere it's belliness

[3:29:48] Voice 11: and there wasn't an observation from ministry of municipal affairs housing and affairs

[3:30:00] Voice 11: That it's technically the Executive Islands LTA, not Bolinas-Winchelsea.

[3:30:09] Voice 11: Is that true?

[3:30:10] Voice 11: Like in the legislation?

[3:30:13] Voice 11: Should we?

[3:30:15] Voice 3: I think it's for the purposes of this report.

[3:30:17] Voice 3: Yeah, I think it's fine to refer to it as Bolinas.

[3:30:20] Voice 3: That's sort of how it's frequently referred to within Islands Trust.

[3:30:25] Voice 3: But yes, I believe technically it is the Executive Islands.

[3:30:29] Voice 11: Interesting.

[3:30:31] Voice 12: if you think

[3:30:34] Voice 4: this report's useful we can forward it for the reporting section of

[3:30:38] Voice 4: um trust council i think there'll be a another roundtable meeting right before trust council

[3:30:46] Voice 4: yeah

[3:30:49] Voice 7: just double check i think i think trustee elliott's right that that balinas is b a well

[3:30:55] Voice 4: it's probably me dyslexic and happily switch letters around so i will i will check that

[3:31:02] Voice 4: all right um do we need to forward we can forward this as amended to trust council

[3:31:07] Voice 4: through general consent i'm seeing no objections okay the next item here is a piece of correspondence

[3:31:16] Voice 4: at 12.1 um this is the 2006 uh union of bcms regional community to community program intake

[3:31:30] Voice 4: take

[3:31:32] Voice 9: chair i can take this one this was just added for your information um that this this has been

[3:31:39] Voice 9: circulated to all local trust committees so in your role as vice chairs um you might want to

[3:31:43] Voice 9: consider what projects are in front of local trust committees it's probably getting a bit late now

[3:31:47] Voice 9: for the end of may intake but for the october intake if there's bylaws or joint initiatives

[3:31:52] Voice 9: that you think might be suitable for this funding it's something to keep in mind as you work with

[3:31:56] Voice 9: your local trust committees that you chair um that this might be an opportunity they wish to

[3:32:00] Voice 9: take advantage of. Certainly, I don't believe we received any expressions of interest for the April

[3:32:06] Voice 9: 30th deadline, for the end of May deadline of the grantor.

[3:32:12] Voice 4: Vice Chair Elliott. Vice Chair Elliott?

[3:32:21] Voice 11: Thanks. I keep getting mixed messages about this. And sorry, I take my video off. My internet's

[3:32:27] Voice 11: unstable um i do keep saying can can we explore this with you know so and so with so and so and

[3:32:36] Voice 11: then i you know it's it's too soon too late we're thinking of this with with another first nation

[3:32:42] Voice 11: and there really isn't a coordinated approach to what could be a very significant ongoing

[3:32:48] Voice 11: rolling intake and has there been any conversation about um more than one application for the

[3:32:56] Voice 11: Islands Trust, considering we've got 13 LTCs and 26 First Nations. And, you know, if a lot starts

[3:33:05] Voice 11: happening in relationship building, as I believe it is in the next year or two, I think there's

[3:33:13] Voice 11: a really good argument that we should be able to submit more than one per cycle as the local

[3:33:20] Voice 11: government? Have we had that conversation with Ministry of Indigenous Relations? Or no, it's

[3:33:27] Voice 11: UBCM, I guess?

[3:33:29] Voice 9: Yeah, we have not. If I threw the chair, we have not. And it is noted as a potential

[3:33:33] Voice 9: action in the Indigenous Relation Action Plan that's been brought forward that that would be

[3:33:37] Voice 9: some advocacy that we would undertake to UBCM and through them to the province to change the

[3:33:42] Voice 9: criteria. It's a provincially funded program delivered by UBCM. So it would take some time

[3:33:48] Voice 9: and a strategy to explain why we think it's defensible for us to have a different set of

[3:33:53] Voice 9: rules than the other local governments but it is it is proposed as part of the indigenous relation

[3:33:58] Voice 9: action plan as one of the actions all

[3:34:04] Voice 4: right i also look at a sort of a cost benefit analysis

[3:34:06] Voice 4: if another local trust area like salt spring were to get its own membership with uvcm does that give

[3:34:13] Voice 4: us more access and what's you know i look at the cost benefit it could be a payoff or to our benefit

[3:34:20] Voice 4: it to have more members um vice chair peterson yeah

[3:34:26] Voice 7: to um to this point uh and i i think the

[3:34:33] Voice 7: question of whether we can have um additional you know apple more than one applications is one but

[3:34:40] Voice 7: the other is sort of this notion of rolling applications where yes we have 13 uh local

[3:34:47] Voice 7: trust areas but i'm pretty sure we're not getting in an application every intake

[3:34:56] Voice 7: opportunity and if we if we were to approach um like here's some resources coming from the

[3:35:02] Voice 7: province it's an area where we recognize we need as much uh support as we can if we were

[3:35:08] Voice 7: to sort of develop some kind of a strategic approach to getting in an application for for

[3:35:14] Voice 7: for every intake and just roll through the local trust committees

[3:35:21] Voice 7: in some fashion that made sense,

[3:35:25] Voice 7: I think we could do a better job of sort of utilizing this resource

[3:35:31] Voice 7: that's out there.

[3:35:32] Voice 7: And so that's maybe a thought is how we can sort of,

[3:35:36] Voice 7: as a broad organization, let's just assume for a moment

[3:35:41] Voice 7: that we don't get a salt spring uh membership or the or that the criteria aren't changed so

[3:35:48] Voice 7: in that case like let's find a way so we're getting an application in from one of the lta's

[3:35:55] Voice 7: every every opportunity i think would be there's you know there's some resources there let's let's

[3:36:01] Voice 7: action this as best we can so

[3:36:06] Voice 9: if i threw the chair certainly staff that that strategic

[3:36:10] Voice 9: approach would be great i think bringing in the manager of indigenous relations position

[3:36:13] Voice 9: transition will help us to move in that direction. I note much of the funding criteria is that

[3:36:19] Voice 9: projects have to be delivered within one year. That is proving to be a challenge, as I noted

[3:36:24] Voice 9: earlier in the meeting with some of the agreements, it's taking us longer than that, which then is a

[3:36:28] Voice 9: challenge with the funder. But certainly, yes, if we could move to a more strategic place, and I

[3:36:33] Voice 9: think that's something we can work with the new council on, particularly around the forums, like

[3:36:36] Voice 9: who do you want to meet with? But we have to have the capacity then at our end to convene these

[3:36:40] Voice 9: large meetings right and all the protocol associated with them but um yeah i appreciate

[3:36:46] Voice 9: that feedback and certainly i think staff are with you and we're looking forward to having some more

[3:36:49] Voice 9: resources to support the program so we can move ahead in that way but in the meantime if you have

[3:36:54] Voice 9: any um bylaws policies initiatives or leadership to leadership meetings that are desired please

[3:37:02] Voice 9: keep them in mind for that october intake i

[3:37:06] Voice 4: think this is also i think trustees aren't aware of all

[3:37:11] Voice 4: the options or what could be and what's involved i mean when when this comes out is okay you have

[3:37:16] Voice 4: the end of april you have to have a first nation that's also you know on on record or signs that

[3:37:21] Voice 4: they're involved so the deadline is already too late we've got to be working ahead to um to meet

[3:37:27] Voice 4: these and i and i still look back on what we did on thetis last term you know renting a you know

[3:37:33] Voice 4: having a water taxi take out uh twice so the two first nations um you know chief and councils get

[3:37:41] Voice 4: get out of the water and go out into the local trust area did so much to

[3:37:45] Voice 4: build relationship. And, um, you know,

[3:37:48] Voice 4: so I think having some examples of things that, uh,

[3:37:50] Voice 4: local trust areas could do as well, um, will help,

[3:37:55] Voice 4: help them think about what, what they could do to build relationship. Uh,

[3:38:00] Voice 4: vice chair,

[3:38:00] Voice 4: vice chair,

[3:38:08] Voice 4: sorry.

[3:38:10] Voice 11: Um, uh, I know director Freider, you've got a lot on your plate,

[3:38:14] Voice 11: But can this be forwarded to the Conservancy Board as well?

[3:38:18] Voice 11: Because I don't think, does that board get all of the notifications?

[3:38:25] Voice 11: I'm just thinking as we get feedback with engagement on the five-year plan,

[3:38:32] Voice 11: there might be opportunity for just visiting some of the nature reserves

[3:38:37] Voice 11: serves um in in the territories of of first nations that we are talking to like can can this

[3:38:48] Voice 11: be has this been considered as part of the development of the five-year plan um

[3:38:53] Voice 9: i can

[3:38:55] Voice 9: through the chair i can say i have um not discussed this with the manager but certainly it's

[3:38:59] Voice 9: circulated to all staff and trustees so they would have received it um i would say that the

[3:39:04] Voice 9: conservancy is well positioned with lots of capacity funding as of its own at this point in

[3:39:08] Voice 9: time and i would say there's a certain level of work that comes with this with all the financial

[3:39:12] Voice 9: tracking and reporting associated with grants and so for the conservancy where they have probably

[3:39:17] Voice 9: sufficient capacity funding they may not wish to undertake you know the additional administration

[3:39:22] Voice 9: but i can certainly bring it up at our next meeting and check in and see if there's anything

[3:39:26] Voice 9: appropriate um for this as well thank

[3:39:31] Voice 4: you vice chair peterson um

[3:39:36] Voice 7: yeah to your your point about

[3:39:39] Voice 7: about trustees sort of better understanding

[3:39:42] Voice 7: what sort of stuff can local trust committees do

[3:39:46] Voice 7: within the scope of these type of projects.

[3:39:50] Voice 7: And then, of course, that also raises

[3:39:53] Voice 7: our other capacity issue for local trust committees

[3:39:57] Voice 7: around what's a minor project.

[3:40:02] Voice 7: Is there capacity within whichever region you're in

[3:40:08] Voice 7: to advance a minor project that is focused

[3:40:17] Voice 7: to accessing these type of resources.

[3:40:20] Voice 7: So recognize there's a lot of moving parts as always,

[3:40:24] Voice 7: but yeah, some consideration about,

[3:40:29] Voice 7: and I take the director's point about

[3:40:32] Voice 7: we're going to be moving into a new phase

[3:40:35] Voice 7: when we do have a manager position filled and in place.

[3:40:41] Voice 7: But that's one of the things I, yeah, I don't want to get too repeating,

[3:40:45] Voice 7: but there's a resource.

[3:40:48] Voice 7: I think we can do better at finding a way to use it on a regular basis

[3:40:52] Voice 7: or at least apply on a regular basis.

[3:40:56] Voice 7: And, of course, staff have a better understanding of some,

[3:41:05] Voice 7: or some ways that you might bring back for a decision

[3:41:11] Voice 7: that could help do that work.

[3:41:18] Voice 4: All right, thank you.

[3:41:19] Voice 4: If there's no other comments,

[3:41:21] Voice 4: we're really loading up that new manager, CEO Bruni,

[3:41:27] Voice 4: so get them hired.

[3:41:30] Voice 4: All right, the next item is 12.2,

[3:41:33] Voice 4: which is the 2006 May 14th

[3:41:38] Voice 4: Saanich Inlet Roundtable Meeting Agenda on page 113.

[3:41:42] Voice 4: I know we've already discussed this to some extent

[3:41:45] Voice 4: and that I think Trustee Elliott, due to the conflict,

[3:41:51] Voice 4: I know I'm the appointed person that is supposed to attend these,

[3:41:54] Voice 4: but they keep planning them on the same day

[3:41:56] Voice 4: as Salt Spring Local Trust Committee,

[3:41:59] Voice 4: which I growled about.

[3:42:02] Voice 4: Vice Chair Elliott.

[3:42:02] Voice 4: Yeah,

[3:42:04] Voice 11: thank you, Chair. I would really like to go. This has a number of aligned sort of presentations that I've been following in different areas and particularly clam garden restoration, the history of the, you know, attempts to manage bays and I'm trying to help the joint working group on the Ganges Harbor joint working group sort of following up on some information there.

[3:42:32] Voice 11: So I would bring a report back to Trust Council on sort of that whole piece of work.

[3:42:38] Voice 11: I think this is an area we need to do some digging in and understanding the complexity

[3:42:48] Voice 11: of the multi-jurisdictional issues in the water and the foreshore and the impacts of

[3:42:54] Voice 11: land-based activities on the water and on the marine environment.

[3:43:00] Voice 11: environment, Islands Trust needs to be represented. We absolutely have to be there

[3:43:06] Voice 11: at these tables. So I'm really happy to go. I would love to, but I would request support just

[3:43:13] Voice 11: for the travel. It's usually about $200 to go from Gabriola to somewhere like Saanich and back,

[3:43:21] Voice 11: but I wouldn't stay overnight. So if executive committee supports that idea, if not, I think

[3:43:28] Voice 11: director or vice chair mod is closer by um but i would hope for some information back out from

[3:43:35] Voice 11: whoever is going so we can keep working on this on the marine environment issues yep

[3:43:43] Voice 4: i sent you

[3:43:43] Voice 4: what was heard report from a workshop held at the crd that the salt spring local trust area

[3:43:48] Voice 4: um has already been on record to the crd saying we support your next steps that you identified

[3:43:53] Voice 4: The CRD also did create a coordinating service who was supposed to coordinate all of those

[3:44:00] Voice 4: with jurisdiction in the area.

[3:44:03] Voice 4: We weren't invited, and we have jurisdiction.

[3:44:06] Voice 4: So it's complicated and a challenging area, but happy to have you involved, and I've been

[3:44:17] Voice 4: aggravated that this whole entire year they've scheduled with the Salt Spring meeting.

[3:44:21] Voice 4: um so i guess we need a motion for your um i think staff had one there we go

[3:44:33] Voice 12: is

[3:44:34] Voice 4: there a vice chair that's willing to make that uh motion probably shouldn't be vice chair

[3:44:39] Voice 4: elliott as she's attending i

[3:44:42] Trustee Maude: can make the motion that the executive committee approved vice chair

[3:44:45] Trustee Maude: attendance at the may 14th 2026 sandwich inlet roundtable meeting and that travel costs

[3:44:51] Trustee Maude: associated with attending the meeting

[3:44:54] Trustee Maude: come from the Executive Committee

[3:44:55] Trustee Maude: Training and Conferences Budget.

[3:44:57] Voice 4: All right.

[3:44:58] Voice 4: Is there a second?

[3:45:03] Voice 4: Seconded by Vice Chair Peterson.

[3:45:04] Voice 4: Any discussion?

[3:45:08] Voice 4: Call the vote.

[3:45:09] Voice 4: All those in favor, raise your hands.

[3:45:11] Voice 4: That carries.

[3:45:14] Voice 4: All right.

[3:45:15] Voice 4: Thank you.

[3:45:15] Voice 4: Thank you.

[3:45:20] Voice 4: That then brings us to the work program,

[3:45:25] Voice 4: which is on page 114.

[3:45:35] Voice 10: chair if you

[3:45:36] Voice 4: may go ahead we

[3:45:38] Voice 10: have a piece of correspondence in 12.3 in the addendum

[3:45:41] Voice 10: oops

[3:45:42] Voice 4: sorry about that you're right we have additional piece of correspondence uh 12.3

[3:45:52] Voice 4: that was late from uh bone island mayor on agenda item 10.2.2.1 staff briefing

[3:46:00] Voice 4: is there any comments on this or do we just receive this for information uh vice chair

[3:46:11] Voice 4: earlier uh

[3:46:13] Voice 11: thank you chair i the tone is a little um harsh i would say um i wonder if you could have

[3:46:23] Voice 11: a conversation with uh the mayor he seems to be alluding to sort of staff are giving objections

[3:46:34] Voice 11: as in they're not going to do the work and i think it takes it a bit too far so

[3:46:40] Voice 11: So I don't appreciate having something like this land on our agenda.

[3:46:45] Voice 11: I appreciate the arguments of the value and the merit of this kind of work.

[3:46:55] Voice 11: And I appreciate that the mayor is following closely and wants to lend his voice and support that we have a long-term strategy developed.

[3:47:08] Voice 11: developed, but I do take issue with the tone of some of the arguments at the beginning.

[3:47:16] Voice 11: And I wonder if you could have a conversation with the mayor about that, because I don't think

[3:47:21] Voice 11: this is appropriate for a public, I mean, anybody can write anything they want and we can't,

[3:47:30] Voice 11: I'm not in the business of constraining public views, but I think challenging staff's intent

[3:47:39] Voice 11: is a little bit beyond the uh a collegial call to um support this resolution thank you

[3:47:53] Voice 11: vice chair peterson well

[3:47:58] Voice 7: i mean i i i appreciate the mayor's interest um and as uh vice chair

[3:48:08] Voice 7: elliott pointed out uh you know make some good points but there's some assertions and

[3:48:13] Voice 7: and assertions and assumptions that I don't think are accurate and, uh, uh, tend to come

[3:48:19] Voice 7: off a little bit disparaging. And I don't think that's helpful. Um, and so I don't want to make

[3:48:24] Voice 7: a big, uh, you know, I don't want to get into a big debate about it, but I think it would be,

[3:48:30] Voice 7: um, it'd be good for the mayor to know that, uh, you know, that while the information, um,

[3:48:38] Voice 7: um and the support of the of the objectives is is great uh making the assertions that he

[3:48:46] Voice 7: makes specifically around staff is not helpful or or i don't think is appropriate um so i will

[3:48:53] Voice 7: just leave it there thank

[3:48:55] Voice 4: you well i'm happy to reach out to um mayor leonard um i do need to

[3:49:00] Voice 4: travel to a in-person gambier island local trust committee in the near future and i'm uh happy to

[3:49:06] Voice 4: to coordinate a meeting with him as I make my way there.

[3:49:11] Voice 4: We've talked about having coffee,

[3:49:12] Voice 4: so this will be a good opportunity to do that.

[3:49:18] Voice 4: With that, we could just receive for information.

[3:49:21] Voice 4: And that then brings us on to the next item

[3:49:24] Voice 4: of the work program, which is in the main agenda, page 114.

[3:49:30] Voice 4: This is that time of year where we need to forward it on

[3:49:33] Voice 4: to Trust Council.

[3:49:34] Voice 4: Is there anything, I think we're still working

[3:49:38] Voice 4: on all the same things that are there there's no changes then through your general consent can we

[3:49:44] Voice 4: forward to trust council up to i see director cermak i know you weren't voting to forward that

[3:49:49] Voice 4: to trust council can i my

[3:49:53] Voice 8: apologies chair i was eager with my hand i i'm actually for 13.1 the

[3:49:57] Voice 8: future projects list i have a proposed um amendment ah

[3:50:01] Voice 4: for the futures program for just okay so we're

[3:50:05] Voice 4: We're gonna forward our active projects report

[3:50:07] Voice 4: to trust council.

[3:50:10] Voice 4: So go ahead on my nemesis that I hate the name

[3:50:16] Voice 4: future projects list.

[3:50:18] Voice 4: Go ahead.

[3:50:21] Voice 8: Thank you chair.

[3:50:22] Voice 8: Simply that item two on your future project list

[3:50:26] Voice 8: is in fact done.

[3:50:27] Voice 8: And I propose that the executive committee

[3:50:30] Voice 8: remove that from your follow up future projects list.

[3:50:39] Voice 12: Please!

[3:50:39] Voice 11: Something! We did it!

[3:50:43] Voice 11: I would love to make a motion that the executive committee request that the item two on the Future Projects report,

[3:50:56] Voice 11: improved by law enforcement policies and procedures, be marked complete and removed from action list.

[3:51:05] Voice 4: I think we just have to just remove it.

[3:51:08] Voice 4: I don't think we have to say marked complete.

[3:51:10] Voice 4: This one just gets removed because the future projects list is not a

[3:51:14] Voice 4: follow-up action list.

[3:51:17] Voice 4: So I'll just let Alexander read that back.

[3:51:23] Voice 10: I have that executive committee request staff to remove item two from the future projects list.

[3:51:34] Voice 4: Or report, I guess it is.

[3:51:36] Voice 10: Or report, right, because we're taking out the marked completed.

[3:51:38] Voice 10: Yeah.

[3:51:41] Voice 4: All right. Is there a second? Seconded by Trustee Maude, Vice Chair Maude. All right. Is there any discussion? All the vote. All those in favor? That's carried and removed. All right. Any other comments on the future projects report?

[3:51:59] Voice 4: report. Something I think as we should always be as we get closer to the end of looking at

[3:52:08] Voice 4: housekeeping and things, I'm asking vice chairs at the future executive meetings to maybe spend

[3:52:13] Voice 4: some time on these reports that we do remove things that are not going to be done or shouldn't

[3:52:20] Voice 4: be done just because they're sitting there. Okay, that then brings us to the next meeting,

[3:52:27] Voice 4: meeting which is on June 3rd although I think was there a was there a the time needed to be

[3:52:35] Voice 4: changed Alexandra yes

[3:52:37] Voice 10: thank you chair uh because of the Beleniswin Chelsea LTC meeting being held

[3:52:42] Voice 10: that morning um I'm looking to have the meeting change from 10 a.m the start time change from 10

[3:52:49] Voice 10: a.m to 12 p.m so I do have a motion ready to go if the committee desires sure

[3:52:58] Voice 4: there's no objection

[3:52:59] Voice 4: There's a motion on the screen if one of the vice chairs wishes to make it.

[3:53:08] Voice 4: Go ahead, Vice Chair Peterson.

[3:53:13] Voice 7: Executive Committee requests staff to change the start time of the June 3rd,

[3:53:18] Voice 7: 2026 Executive Committee regular business meeting from 10 a.m. to 12 p.m.

[3:53:24] Voice 4: Is there a second?

[3:53:26] Voice 4: Seconded by Vice Chair Elliott.

[3:53:28] Voice 4: Any discussion?

[3:53:30] Voice 4: Call the vote.

[3:53:31] Voice 4: All those in favor, please raise your hands.

[3:53:34] Voice 4: And that carries.

[3:53:36] Voice 4: All right.

[3:53:37] Voice 4: Alexander, your hand's still up, but that's okay.

[3:53:41] Voice 4: So that brings us to the end of the meeting.

[3:53:45] Voice 4: If there is no further business, a motion to adjourn would be greatly appreciated.

[3:53:52] Voice 4: I move we adjourn.

[3:53:55] Voice 4: All right.

[3:53:55] Voice 4: Is there a second?

[3:53:58] Voice 4: Seconded by a vice-chairman.

[3:54:00] Voice 4: All right.

[3:54:00] Voice 4: We are adjourned.

[3:54:02] Voice 4: I know we're all going to vote in favor.

[3:54:03] Voice 4: So, all right.

[3:54:04] Voice 4: Thank you, everyone.

[3:54:05] Voice 4: one and uh please go out enjoy the rest of your day and uh look forward to seeing you on june 3rd

[3:54:13] Voice 4: all right