Islands Trust Council regular meeting, May 7, 2026

[0:00:01] Voice 5: Okay. Trustee Govro?

[0:00:04] Voice 11: Good morning, everyone. I'm zooming in from beautiful Galeano Island, core territory to the Penelope. Happy to be here today. Looking forward to our discussion.

[0:00:16] Voice 5: And Trustee Fast?

[0:00:19] Trustee Fast: Morning, everybody. Sue Ellen Fast here calling in from Nuklequem, which is Bowen Island in the mouth of Howe Sound on the other side of the Strait, core territory or the territory of Squamish Nation. Thank you.

[0:00:33] Voice 5: Thank you. And Trustee Yates?

[0:00:36] Voice 7: Good morning, everyone. I'm chiming in from Snenemuch Territory, locally elected for the Gabriola Trust Area, which includes Mudge and DeCourcy Islands.

[0:00:46] Voice 5: Thank you. And Chair Patrick?

[0:00:51] Voice 13: Hi, Laura Patrick, elected on Salt Spring Island, territory of many Coast Salish First Nations.

[0:00:59] Voice 5: Thank you. And Director Frager, I'll pass it over to you for the staff.

[0:01:04] Voice 5: off.

[0:01:05] Voice 8: Thank you, Chair Peterson. I'm Claire Freider. I'm the Director of Trust Area Services joining

[0:01:10] Voice 8: today from the territory of the Lekwungen peoples of the Songhees and Esquimalt First Nations.

[0:01:15] Voice 8: And joining us today, we have a good portion of the Trust Area Services team. So we're going to

[0:01:20] Voice 8: have Chloe Straw, Program Coordinator, Jill Merrick, our Senior Policy Advisor, Joe Elliott,

[0:01:26] Voice 8: Senior Indigenous Policy Advisor, and Jason Yeoman, Senior Policy Advisor. We're all very

[0:01:32] Voice 8: pleased to join you this morning thank

[0:01:36] Voice 5: you so much okay so oh didn't see any questions sorry go ahead

[0:01:42] Voice 5: no

[0:01:42] Voice 8: i thought i had missed someone but i think i caught everybody thank you okay

[0:01:46] Voice 5: uh so didn't see

[0:01:48] Voice 5: any questions on the follow-up action list and nothing to report there so that brings us uh down

[0:01:56] Voice 5: down to the annual report and over to Director Frater

[0:02:00] Voice 5: to introduce us.

[0:02:04] Voice 8: Thank you, Chair.

[0:02:05] Voice 8: This is an annual item that you should be used to seeing

[0:02:07] Voice 8: by now that comes to you for approval

[0:02:11] Voice 8: of the Trust Programs Committee section

[0:02:13] Voice 8: of the annual report that sort of summarizes

[0:02:16] Voice 8: the activities of the committee in 2526.

[0:02:19] Voice 8: Once approved, we will forward it on into the main report,

[0:02:23] Voice 8: which will come to Trust Council for approval in June.

[0:02:26] Voice 8: Following that, it travels on to the Minister for Housing and Municipal Affairs

[0:02:30] Voice 8: and gets introduced into the legislature in the fall.

[0:02:34] Voice 8: So staff have taken a look through your minutes of last year

[0:02:37] Voice 8: and have drafted a report here for your consideration of approval.

[0:02:42] Voice 8: Certainly, if there's edits you'd like to see,

[0:02:44] Voice 8: we can take those amendments and make it before it travels on to Trust Council.

[0:02:52] Voice 5: Thank you.

[0:02:53] Voice 5: Trustee Yates?

[0:02:55] Voice 7: No amendments. It's a great report. And what I'm reflecting on is the wonderfulness of the

[0:03:03] Voice 7: stewardship education webinars. And of course, there were five of them, and they take up a part

[0:03:09] Voice 7: of this report, which I think is really important, because I want the next term of trustees at the

[0:03:17] Voice 7: council table to support that stewardship education um component of our work i i found it the most

[0:03:26] Voice 7: valuable thing for this whole term was attending those amazing webinars and um i'm so glad that

[0:03:33] Voice 7: you've given them lots of space for the annual report thank you thank

[0:03:41] Voice 5: you trustee yates um any

[0:03:44] Voice 5: comments from anyone else oh i see director freighter um

[0:03:48] Voice 8: it just occurred to me we are

[0:03:49] Voice 8: sorting out some discrepancies around membership. So I think there may be some changes here. I will

[0:03:54] Voice 8: work with Coraline Strachan, our committee support person, because we had some members that joined

[0:03:59] Voice 8: temporarily to support the policy statement work. And I know their names aren't here. So we will

[0:04:04] Voice 8: pop them in for the period of time that they were on the committee last fiscal.

[0:04:08] Voice 8: So if you would forward it as amended, we'll make that change before it moves on.

[0:04:15] Voice 5: great thank you all right so if there's uh no other amendments i'll look for a motion to

[0:04:22] Voice 5: forward this to trust council as amended trustee fast i

[0:04:32] Trustee Fast: move that we forward this to trust council

[0:04:34] Trustee Fast: as amended okay

[0:04:36] Voice 5: there is a recommended a motion at the top of page 12 i've

[0:04:45] Voice 8: got one highlighted

[0:04:46] Voice 8: on screen here oh there we go

[0:04:48] Trustee Fast: trust programs committee approved the attached text for

[0:04:51] Trustee Fast: for inclusion, the attached text as amended for inclusion in the 2005-26 annual report

[0:04:58] Trustee Fast: for approval by Islands Trust Council and for submission to the Ministry of Housing

[0:05:03] Trustee Fast: and Municipal Affairs.

[0:05:05] Voice 5: Thank you.

[0:05:06] Voice 5: And do I have a seconder?

[0:05:09] Voice 5: Trustee Yates, thank you.

[0:05:11] Voice 5: Any discussion?

[0:05:14] Voice 5: Not seeing any, I'll call the question.

[0:05:16] Voice 5: All those in favor?

[0:05:17] Voice 5: Thank you.

[0:05:24] Voice 5: And any opposed?

[0:05:28] Voice 5: That carries.

[0:05:31] Voice 5: Excellent.

[0:05:31] Voice 5: Excellent. So, our next item is the Stewardship Awards briefing on page 16.

[0:05:47] Voice 5: Thank you.

[0:05:50] Voice 8: I'm going to invite Chloe Starr, Program Coordinator, to speak to this item.

[0:06:05] Voice 1: Thank you, Director Frater. Good morning, Trust Programs Committee.

[0:06:07] Voice 1: I'm very happy to be presenting to you on the Community Stewardship Awards program, which happens in the final year of each council term.

[0:06:18] Voice 1: The program has been running for 18 years, and we received seven very strong nominations for the program this year, which you'll be discussing later in your meeting.

[0:06:30] Voice 1: So your task this morning is to evaluate and recommend award recipients to Trust Council for the June Trust Council meeting in the following categories.

[0:06:42] Voice 1: So for individuals, we can have up to two nominations in the individuals category, two for the organizations category, and up to an additional two awards in the other category.

[0:06:57] Voice 1: So, according to Trust Council Policy 2.1.11 for the Community Stewardship Awards, these nominations should be evaluated based on the list that you see here on your screen.

[0:07:11] Voice 1: So, the confidential comments provided by local trustees who are often familiar with the work that is being done in community, and we've got some specific criteria that we ask you to reflect on in reviewing the nominations.

[0:07:26] Voice 1: So, relationship of the project or body of work to the Islands Trust policy statement, benefits to the community or trust area, the extent to which they've collaborated with others, the degree of innovation in the work, the level of community support, the amount of time and effort put into the work, and of course, that it's an ongoing public service to the Islands Trust area.

[0:07:50] Voice 1: I think I'll leave it there unless you've got any questions.

[0:07:53] Voice 1: from

[0:07:59] Voice 5: trustees trustee graham thank

[0:08:04] Voice 9: you chair um um just a suggestion it's it's something that i've

[0:08:10] Voice 9: i've thought long and hard about when we award the winners and we ignore those that were

[0:08:17] Voice 9: suggested for awards and they just drift away i i'd rather see this program um thank those people

[0:08:25] Voice 9: that are nominated uh with a nice letter and and i think anybody that does get nominated by their

[0:08:31] Voice 9: committee or their community should be acknowledged and and i'd rather start thinking about not having

[0:08:37] Voice 9: winners um i think the fact that people get nominated for the fine work that they do on

[0:08:43] Voice 9: their islands is is enough to warrant a a well-crafted letter from the chair and and

[0:08:49] Voice 9: that should that should be enough that that recognition is is more than enough so that's

[0:08:54] Voice 9: just a suggestion i put it out there it obviously wouldn't happen this term it would perhaps be

[0:08:58] Voice 9: something that the next trust programs committee would consider if they so are inclined but i just

[0:09:04] Voice 9: wanted to put that out there as a suggestion trustee

[0:09:11] Voice 5: graham and we will be considering

[0:09:13] Voice 5: amendments to the stewardship awards uh program coming up later in the meeting uh director freighter

[0:09:22] Voice 8: thank you and i can say yes that's not the first time that comment has been made

[0:09:27] Voice 8: So we have had a history of writing a profile up for each nominee so that that can be recognized publicly.

[0:09:33] Voice 8: We've also encouraged local trust committees to, when an award is given on our island, to invite all nominees and celebrate everyone from their island that was nominated.

[0:09:43] Voice 8: So we certainly have made efforts to ensure that all people are recognized in some way.

[0:09:47] Voice 8: But certainly when we get to looking at the policy later in the meeting, you could evaluate whether there's changes you'd like to recommend.

[0:09:53] Voice 8: I think it is council's most amended policy.

[0:09:57] Voice 8: thank you okay

[0:10:00] Voice 5: thank you for that so um we have the briefing we have a couple more pieces on this

[0:10:09] Voice 5: topic coming up so i'm going to suggest we move on to 7.3 now unless there's anything else from

[0:10:17] Voice 5: anyone else okay so we have a request for decision on the policy statement amendment policy 1.2.1

[0:10:29] Voice 5: Over to, I believe, is Jason Yeomans taking this one?

[0:10:33] Voice 2: I'm indeed, Chair Peterson.

[0:10:35] Voice 5: Oh, I see Trustee Fast.

[0:10:37] Voice 5: Did you have a...

[0:10:39] Trustee Fast: Thank you.

[0:10:39] Trustee Fast: I just wanted to ask whoever's introducing it, Jason, I guess, if you could point out

[0:10:45] Trustee Fast: where the attachment, would the page numbers that the attachments start on?

[0:10:49] Trustee Fast: Because I didn't see it clearly labeled and it might just make things simpler.

[0:10:52] Trustee Fast: Thank you.

[0:10:55] Voice 2: I will do my best, Trustee Fast.

[0:10:57] Voice 2: Yeah.

[0:11:01] Voice 2: Well, over to you, sir.

[0:11:02] Voice 2: Okay. Thank you, Chair. So, the purpose of this request for decision that you have before you

[0:11:11] Voice 2: is to present your committee with a revised version of Policy Statement Amendment Policy

[0:11:15] Voice 2: 1.2.1 based on previous TPC direction, and we are here to request that Trust Programs Committee

[0:11:24] Voice 2: consider recommending the proposed revisions to Trust Council. Your committee last considered

[0:11:29] Voice 2: this at your meeting of February the 11th, 2026, and passed a couple of different resolutions

[0:11:34] Voice 2: at that time, which are now incorporated into the draft versions of the Policy Statement

[0:11:39] Voice 2: Amendment Policy, which are attached as attachments one and two to this staff report.

[0:11:45] Voice 2: Those resolutions that were made at that February meeting are set out on page 26 of your agenda

[0:11:50] Voice 2: package. Both versions also incorporate a couple of other minor changes based on the conversation

[0:11:56] Voice 2: That was had at those meetings or at that meeting that weren't necessarily captured as resolutions. There was, for example, trustees identified that the word persons sounded sort of weird in one of the policies. I think that was in what used to be 4.6. So, nope, sorry. Oh, I've lost it now. Anyways, replaced the word persons with the words interested and affected parties instead as an improvement in the language around that.

[0:12:27] Voice 2: both attachments one and two attachment one can be found on page 30 and attachment two can be

[0:12:32] Voice 2: found on page 34 incorporate the resolutions that were made at that February meeting

[0:12:40] Voice 2: attachment two is staff's preferred version of the of the draft policy insofar as we've done

[0:12:47] Voice 2: a little bit of restructuring to make sort of things a little more clear we think about the

[0:12:52] Voice 2: order of operations that amending the policy statement would go through. In particular,

[0:12:58] Voice 2: we've broken it into three sections. The first being what appears as section three in the policy

[0:13:04] Voice 2: itself, topic review selection. Section four is the topic review process. And section five is the

[0:13:11] Voice 2: bylaw amendment process. So these are sort of three distinct activities that Trust Council

[0:13:16] Voice 2: would undertake in the process of beginning to amend the policy statement.

[0:13:23] Voice 2: The only other substantive change, and I'm going to flag it for you because it may have implications for the way you think about this, is in attachment two, we have suggested deleting trust council committees and local trust committees from the list of parties that would receive the policy statement bylaw amendment bylaws on referral from trust council.

[0:13:48] Voice 2: So this shows up on page 37 as new clause 5.6. We're suggesting that the next time that Trust Council undertakes amendments to the policy statement, that the bylaw not be referred to its local trust committees.

[0:14:02] Voice 2: And I don't know whether your experience, you know, as an outside observer of this process, it struck staff as kind of awkward and a little bit strange that elected officials making decisions at the big table would then refer the bylaw to the little table and be expected to vote at the little table and possibly say something different and come to a different conclusion.

[0:14:25] Voice 2: So you would be supportive of the document at Trust Council, then it goes to the local

[0:14:29] Voice 2: trust committee and you may not support it at the local trust committee and convey that

[0:14:34] Voice 2: back up to Trust Council.

[0:14:35] Voice 2: And I don't know, it just seemed like an awkward decision-making dynamic, but you're the ones

[0:14:42] Voice 2: who actually have to live it.

[0:14:43] Voice 2: So leave that to you.

[0:14:46] Voice 2: I think that's all I'll say about it for now.

[0:14:48] Voice 2: Happy to entertain any questions that you may have.

[0:14:51] Voice 2: The recommendation from staff is that the version attached as Attachment 2 be sent on to Trust Council for its consideration of approval. Thank you.

[0:15:02] Voice 2: Very much. I

[0:15:04] Voice 5: just want to appreciate the work that you've put into this since the February meeting. Really great to see this moving along. Trustee Fast.

[0:15:14] Voice 5: Yeah,

[0:15:16] Trustee Fast: just to say I like Attachment 2 as my preference. I did look at the, on page 37, I like the idea of not referring it back again to local trust committees and other committees and missing island municipalities there.

[0:15:38] Trustee Fast: So I'm happy to take it out because to me, to refer it back and to pass it back and forth doesn't make progress.

[0:15:49] Trustee Fast: So I support Attachment 2 or if we go with Attachment 1, I'd like to add Island Municipalities into that list.

[0:15:59] Trustee Fast: Thank you.

[0:15:59] Trustee Fast: I

[0:16:09] Voice 7: can barely hear you, Chair Peterson, but it may be my internet, so I'm going to turn my video off.

[0:16:19] Voice 7: I couldn't hear him either.

[0:16:20] Voice 7: Okay.

[0:16:21] Voice 7: Oh, good.

[0:16:22] Voice 7: Okay.

[0:16:22] Voice 7: I support attachment too as well.

[0:16:24] Voice 7: I think it just needs to be made clear at the local trust committee level that when we're working on the policy statement to get your ideas and opinions in beforehand and not have it referred backwards again.

[0:16:44] Voice 7: Also, what I found awkward was the timing.

[0:16:47] Voice 7: So for some of the local trust committees, it was really difficult to get that sort of referral back again to the programs committee or to trust counsel. So I support attachment two. Also, just a comment here. It would commit trust counsel to engagement activities beginning in the first year of each term.

[0:17:10] Voice 7: term. Definitely, we want to be looking at this way more often than we have in the past

[0:17:16] Voice 7: 30 years. But I'm wondering if in the first year of a council's term, they might be still

[0:17:22] Voice 7: getting up to speed with everything and perhaps would be a good idea to look at it in the

[0:17:28] Voice 7: second year. Just a thought.

[0:17:36] Voice 5: Director Freider, you're muted.

[0:17:43] Voice 8: Thank you. I was just saying thank you.

[0:17:46] Voice 8: I was just suggesting that it stay in their first year, partly because we've come to understand that the ministry, when it receives an amendment by law, could take up to a year or possibly longer to review it and approve it.

[0:17:59] Voice 8: So that removes a year out of the term cycle already.

[0:18:03] Voice 8: So our recommendation is to kind of get going as soon as you can, knowing as we've experienced this term, you know, we've run out of runway.

[0:18:11] Voice 8: So our recommendation is to get going promptly just to maximize the amount of time available.

[0:18:17] Voice 8: yeah thank

[0:18:19] Voice 5: you for that um anyone else uh trustee graham thank

[0:18:25] Voice 9: you chair and thank you director

[0:18:27] Voice 9: freighter what about um leaving it in the first year but towards the end of the first year term

[0:18:33] Voice 9: in other words let's give the new trustees an opportunity

[0:18:36] Voice 13: very sick

[0:18:39] Voice 9: get their feet on the ground so it you know it stays the first year but it's not something that

[0:18:46] Voice 9: that happens in January, it perhaps happens in December,

[0:18:49] Voice 9: at December's trust council meeting, something like that.

[0:18:51] Voice 9: Just a suggestion, because I agree with Trustee Yates

[0:18:53] Voice 9: that this could be problematic.

[0:18:58] Voice 5: Thank you, Trustee Graham.

[0:18:59] Voice 5: Trustee Govro.

[0:19:01] Voice 11: Thank you.

[0:19:02] Voice 11: Yeah, I support the recommendations.

[0:19:04] Voice 11: I think there's been quite a bit of work put into this,

[0:19:07] Voice 11: and I think it looks in good shape.

[0:19:09] Voice 11: As far as starting it in the first year, the second year,

[0:19:12] Voice 11: I think maybe letting the new council decide that for themselves,

[0:19:17] Voice 11: Give them an opportunity. There's a lot of work that probably has to happen to kind of get this project off the ground and going so that can start in tandem before the council itself gets into the heavier details.

[0:19:30] Voice 11: Gives them a little more runway in the beginning. Thank you.

[0:19:36] Voice 5: Thank you. Trustee Fast.

[0:19:38] Voice 5: um

[0:19:39] Trustee Fast: yes sure thank you uh briefly on the idea of in the first year i think that's really important

[0:19:45] Trustee Fast: because uh it needs to be thought of within the perspective of setting the strategic plan

[0:19:51] Trustee Fast: and all the um all trustees uh beginning to form what their key tasks are and thinking about it

[0:20:01] Trustee Fast: from the outset, not as an add-on. And I think it's really important to keep it in the first

[0:20:10] Trustee Fast: year for the other reasons as well that have been said. And in the first year means it can be

[0:20:17] Trustee Fast: anywhere in that first year as needed, but it needs to be near the beginning of a term. And

[0:20:23] Trustee Fast: I think in the first year is very important. Thank you. I

[0:20:33] Voice 5: don't see any more hands up,

[0:20:34] Voice 5: So I'll share some of my thoughts.

[0:20:37] Voice 5: I see I should be speaking up a little bit.

[0:20:41] Voice 5: Yeah, I think the first year is important, as has been identified.

[0:20:45] Voice 5: That doesn't mean we have to do it in the very first trust council.

[0:20:52] Voice 5: But if it's known that it's intended to be in the first year and that's sort of on the new council's radar,

[0:21:00] Voice 5: are and they still have the opportunity to to decide when to really put their minds to it maybe

[0:21:06] Voice 5: it's the september or or or so of that first year of the term um i'm also inclined to recommend

[0:21:15] Voice 5: um the second uh appendix two version um i completely agree that the committee uh referrals

[0:21:29] Voice 5: to the committee is, it's kind of a bit too iterative, I guess, and a little strange.

[0:21:38] Voice 5: But I think that if we don't refer to local trust committees, you know, as a formal referral,

[0:21:47] Voice 5: then I think we need to consider how those conversations happen in the local trust areas

[0:21:54] Voice 5: areas um and the role of the local trust committee and sort of facilitating those community

[0:22:01] Voice 5: conversations and perhaps um not necessarily distilling but sort of conveying that you know

[0:22:09] Voice 5: there's a role for local trust committees i think in terms of of the public engagement piece

[0:22:14] Voice 5: in the local trust areas and i my impression is that the local trust committee referrals have

[0:22:22] Voice 5: have in the past sort of been the focus of that process um and so we need to i think we need to

[0:22:31] Voice 5: consider how how that happens without the referral like how how do we trigger that conversation

[0:22:39] Voice 5: um and and resource that in a way that involves the local trust committee because of course

[0:22:45] Voice 5: constituents in all our local trust areas want their local trust trustees to know

[0:22:52] Voice 5: what they think about about such proposals but uh so i don't have a clear answer there but um

[0:22:59] Voice 5: uh i understand the advice and uh i'll leave it there and i saw chair patrick uh first there

[0:23:08] Voice 13: hi um i'm wondering if something's missing from the policy statement i had a great conversation

[0:23:16] Voice 13: with jason yeomans just a half hour ago on prepping for next week's committee the whole

[0:23:22] Voice 13: meeting. And when we just have sort of the beginning of the year of, you know, what are

[0:23:28] Voice 13: your issues? You know, I think we got to go back to what is the trust policy statement and what is

[0:23:33] Voice 13: it supposed to be? While we've used it to have some visionary aspects of sort of where we're headed,

[0:23:42] Voice 13: which is appropriate, is this the tool that affects like our governance issues? So,

[0:23:53] Voice 13: So, you know, while we are indicating we're interested in moving toward co-decision making with First Nations, which is appropriate to have, the trust policy statement is a legislative document that's supposed to contain our general guideline, you know, general policies in carrying out the preserve and protect mandate, which we do in cooperation with First Nations and many others.

[0:24:16] Voice 13: So, I think there could be some guardrails, I guess, to the conversation would be helpful when we're seeking issues and input from ourselves and other partners. Is this open? Anything's an issue? Or are there some guardrails?

[0:24:36] Voice 13: what what is outside of the trust policy statement you know it's it it's a governance matter there'd

[0:24:43] Voice 13: be a different tool for implementing governance changes or is the trust policy statement intended

[0:24:50] Voice 13: to implement governance changes i don't think it is but um anyway just something to think about of

[0:24:57] Voice 13: you know would that be useful and helpful to keep us from like the sky's the limit or no is is are

[0:25:02] Voice 13: are there guardrails?

[0:25:03] Voice 13: Thank

[0:25:08] Voice 4: you.

[0:25:10] Voice 7: And yes, just reflecting on our conversation here,

[0:25:13] Voice 7: it seems like another advantage of looking at this

[0:25:19] Voice 7: during the first year of a new term

[0:25:22] Voice 7: is that it would get local trust committees thinking

[0:25:27] Voice 7: about how they would like to respond

[0:25:31] Voice 7: to the policy statement or have input.

[0:25:34] Voice 7: So I guess that's another advantage

[0:25:37] Voice 7: of having it looked at during that first year.

[0:25:40] Voice 7: Thank you.

[0:25:41] Voice 7: Thank you.

[0:25:45] Voice 5: And I just wanted to follow up a little bit

[0:25:49] Voice 5: with what Chair Patrick said.

[0:25:51] Voice 5: I think certainly for new trustees,

[0:25:56] Voice 5: understanding what the policy statement is and does

[0:26:03] Voice 5: is a bit of a learning curve.

[0:26:06] Voice 5: But I think also more broadly, I tend to agree with what Chair Patrick said, like what needs to be in the policy statement in terms of our preserve and protect mandate and the actual functionality in terms of bylaws going to executive committee.

[0:26:36] Voice 5: And sort of a broader understanding of how that process works and the importance of that process legislatively, I think it's important.

[0:26:49] Voice 5: Especially as a new council goes into reviewing the policy statement in the first year of its term, those bits aren't necessarily well understood.

[0:27:03] Voice 5: Like, what's the purpose? How does it function? And I feel like a better understanding of those pieces would help inform, you know, any trust counsel on how they're going to approach any potential amendments.

[0:27:25] Voice 5: So I just wanted to generally agree with what I heard there.

[0:27:34] Voice 5: So how are we feeling, committee?

[0:27:39] Voice 5: Are we talked out on this?

[0:27:42] Voice 5: Do we want to talk some more?

[0:27:44] Voice 5: Is anyone ready to make the recommendation motion there?

[0:27:50] Voice 5: I see Trustee Fast.

[0:27:53] Trustee Fast: Thank you, Chair.

[0:27:53] Trustee Fast: Yes, I'm ready to make the recommendation.

[0:27:56] Trustee Fast: I think these are good points that have just been recently discussed.

[0:28:00] Trustee Fast: And I think the onboarding of new trustees and the orienting and the whole business of what is the work of trustees, it's to work on the mandate.

[0:28:19] Trustee Fast: And that kind of structure, I think, will, I don't know if we need to put guardrails into this policy.

[0:28:27] Trustee Fast: I don't think we do.

[0:28:29] Trustee Fast: so I'm going to move the motion so we can discuss it more. Here it is. That Trust Programs

[0:28:36] Trustee Fast: Committee recommend that Trust Council replace the current Policy 1.2.1 Policy Statement Amendment

[0:28:41] Trustee Fast: with the draft updated Policy 1.2.1 shown in Attachment 2 to the Request for Decision dated

[0:28:49] Trustee Fast: April 28th, 2026.

[0:28:55] Voice 5: I'll look for a seconder. Trustee Yates. Great. Okay. Any discussion?

[0:29:08] Voice 5: I'm not seeing any. It looks like we've talked this out. All right. I'll call the question then.

[0:29:13] Voice 5: All those in favor? Hands down. I believe that was unanimous. I'll just ask if there's any opposed

[0:29:30] Voice 5: just to be certain okay that carries all right uh so next starting on page 39 we have a crownland

[0:29:42] Voice 5: agreement project update briefing who's going to take the lead on this one so

[0:29:51] Voice 8: thank you chair i'm

[0:29:52] Voice 8: going to invite our senior policy analyst jill merrick to speak to this item good

[0:29:57] Voice 6: good morning

[0:29:58] Voice 6: chair it's

[0:29:59] Voice 6: Thanks for watching!

[0:30:00] Voice 6: a pleasure to have the opportunity to address you this morning on the Crown Land Agreement

[0:30:05] Voice 6: Project Update. This is an item that flows out of strategic direction. And this is actually the

[0:30:15] Voice 6: first phase of the Agreement Register Review. And it was spurred on by the Minister of Water,

[0:30:24] Voice 6: and resource stewardship in January of this year, and she indicated a willingness to consolidate

[0:30:32] Voice 6: the guiding agreements. The original agreements were signed in the mid-90s, and several changes

[0:30:41] Voice 6: have occurred since then, which is to be expected. Some of these changes have included

[0:30:47] Voice 6: include reorganizations of ministries and also new technology and a growing awareness of the

[0:30:57] Voice 6: importance of reconciliation. The result of the review is there are at least five agreements that

[0:31:06] Voice 6: will be amalgamated into a new agreement. Where we're at right now is we've approached Bowen

[0:31:14] Voice 6: Island Municipality and for Trustee Fast. They've indicated an interest in working with us in the

[0:31:22] Voice 6: province to come up with a tripartite agreement, which we're really pleased about. And the

[0:31:31] Voice 6: minister staff member working on the project with us is now reaching out to the,

[0:31:38] Voice 6: who he thinks the old ministries are now represented by to develop a point of contact list.

[0:31:47] Voice 6: So it's going quite well, and I look forward to coming back to you

[0:31:54] Voice 6: in the not-too-distant future with a request for decision. Thank you.

[0:32:00] Voice 6: update

[0:32:08] Voice 5: um good to get these older agreements reviewed and and renewed um over to trustee fast

[0:32:17] Voice 5: thank

[0:32:19] Trustee Fast: you chair and thank you uh jill i'm delighted to or i should give you your title but

[0:32:24] Trustee Fast: senior policy advisor senior oh never mind thank you jill i'm um uh i this is the first i've heard

[0:32:34] Trustee Fast: about this as from Bowen Island municipality it's just being carried through uh by staff so that's

[0:32:40] Trustee Fast: this is really good to hear uh that the review that the ministry is interested in that the

[0:32:45] Trustee Fast: uh review has been started or or completed as far as you've got it there and that um

[0:32:52] Trustee Fast: that municipal planning staff are uh interested and um I think it just points out the evolution

[0:32:59] Trustee Fast: of the Bowen Island Municipality a little bit too

[0:33:02] Trustee Fast: in that we elected councillors

[0:33:05] Trustee Fast: have more of a decision-making role.

[0:33:07] Trustee Fast: We're not always involved in all the things.

[0:33:10] Trustee Fast: And so this is staff to staff to staff to staff.

[0:33:16] Trustee Fast: That's great.

[0:33:16] Trustee Fast: Thank you.

[0:33:17] Trustee Fast: I'm really glad to see it.

[0:33:18] Trustee Fast: And I'm looking forward to more.

[0:33:25] Voice 6: Thank you.

[0:33:26] Voice 6: Thank you.

[0:33:27] Voice 5: Thank you for that.

[0:33:29] Voice 5: Anyone else on this briefing?

[0:33:31] Voice 5: and I'm sure we'll hear more as things progress.

[0:33:37] Voice 5: Nope.

[0:33:40] Voice 5: Okay, and then move us along.

[0:33:49] Voice 5: So we're going to defer 7.5 until after we've had our in-camera meeting.

[0:33:55] Voice 5: Next up, rescheduling the November 26th meeting request for decisions

[0:34:02] Voice 5: starting at page 48.

[0:34:04] Voice 5: I'll look to staff to give us the background on this.

[0:34:09] Voice 8: Thank you, Chair. I'm happy to do so. Essentially, we ran into a scheduling trip up, and there's a need to reschedule the proposed Trust Programs Committee meeting from the November 26 date and schedule it instead for January 7. I think I'll leave my comments at that.

[0:34:29] Voice 5: Thank you for that. Trustee Fast?

[0:34:33] Trustee Fast: It sounds pretty straightforward. I'd like to move that Trust Programs Committee cancel the November 26th, 2026 regular business meeting and schedule a special meeting for January 7th, 2027.

[0:34:46] Voice 5: Thank you. Do I have a seconder for the motion? Trustee Govro. And any discussion? Not seeing any, I'll call the question. All those in favor? Any opposed? And that carries.

[0:35:16] Voice 5: Thank you.

[0:35:18] Voice 5: Okay. So I'm actually going to recommend that we consider going into our closed meeting and then come back to 7.5 and the work program. Just looking at it, that makes more, a little bit more sense linearly for me in case the 7.5 discussion reflects on that at all.

[0:35:42] Voice 5: So we do, sorry, go ahead, Trustee Fast.

[0:35:46] Voice 5: um

[0:35:47] Trustee Fast: back at the beginning of the meeting we reordered the agenda but we didn't move

[0:35:52] Trustee Fast: 10.1 around i don't believe is does

[0:35:57] Voice 5: it we didn't

[0:35:59] Trustee Fast: we didn't

[0:36:00] Voice 5: we did not

[0:36:00] Trustee Fast: we

[0:36:02] Voice 5: did not but um i don't

[0:36:04] Voice 5: think there's i don't think there's uh anything problematic about doing so unless the committee

[0:36:10] Voice 5: doesn't wish to do so there's nothing nothing legislatively wrong with us reordering at this

[0:36:18] Voice 5: point i don't believe justy fast just

[0:36:25] Trustee Fast: because we just had the crown land briefing and a big part of

[0:36:29] Trustee Fast: 10.1 uh is to move the crown lands um agreements up onto the active projects i thought it followed

[0:36:38] Trustee Fast: but over to you whichever uh

[0:36:42] Voice 5: well just because we also have the uh steward implementing the

[0:36:46] Voice 5: stewardship awards program on the work program was the reason i was thinking we might want to

[0:36:51] Voice 5: a reorder. Let's go. Is there any objection to going into closed meeting and then coming back to

[0:37:02] Voice 5: 7.5 and 10.1? I'm not seeing any. So I'll look for someone to make the motion to take us into

[0:37:11] Voice 5: closed.

[0:37:17] Voice 4: Trustee Yates.

[0:37:20] Voice 7: I move that the meeting be closed to the public in accordance with the

[0:37:23] Voice 7: Community Charter Part 4, Division 3, Section 90B, personal information about an identifiable

[0:37:30] Voice 7: individual who is being considered for a municipal award or honor, or who has offered to provide a

[0:37:37] Voice 7: gift to the municipality on condition of anonymity, and that the recorder and staff attend the meeting.

[0:37:47] Voice 5: Thank you, and of a seconder, Trustee Goffro. All right, any discussion? Not seeing any,

[0:37:58] Voice 5: I'll call the question. All those in favor?

[0:38:12] Voice 5: Lowered hands. Any opposed?

[0:38:16] Voice 5: And that carries.

[0:38:18] Voice 5: So we'll give our administrative staff a moment here for a meeting.

[0:38:31] Voice 5: And we are going to go backtrack a little bit to item 7.5, starting on page 41.

[0:38:39] Voice 5: And we have a request for decision there.

[0:38:42] Voice 5: there, and I will turn it over to Director Frater to take us through this piece.

[0:38:49] Voice 8: Actually, once again, I'll invite and see if a program coordinator,

[0:38:52] Voice 8: Stra, would like to speak. Okay, if you would, please take the stage.

[0:38:57] Voice 1: Thanks, Director Frater. So, before you, Trust Programs Committee, you have a request for

[0:39:03] Voice 1: decision for an amendment to the Islands Trust Community Service Ship Awards Program Policy,

[0:39:08] Voice 1: That's policy number 2.1.11, Administration of the Community Stewardship Awards.

[0:39:16] Voice 1: We've caught just some small typos in the existing policy, both on showing up on page 44 of your agenda.

[0:39:27] Voice 1: Under the nomination eligibility section, it reads, a nominee does not need to live on an island's trust island to qualify for nomination.

[0:39:35] Voice 1: we're recommending this be changed to a nominee does not need to live on an

[0:39:39] Voice 1: island in the Islands Trust area to qualify for a nomination on the

[0:39:45] Voice 1: following page page 45 of your agenda package under nomination process 3.3

[0:39:51] Voice 1: reads each nominator may make one nomination per category every two years

[0:39:56] Voice 1: and we would recommend this be changed to four years as the program has been

[0:40:02] Voice 1: switch to only occur in the final year of each council term and the most substantial change

[0:40:08] Voice 1: that we recommend through this amendment is under the final section section five on program costs

[0:40:14] Voice 1: and fees in preparing for this year's program we've discovered that of course the the cost of

[0:40:23] Voice 1: materials has gone up and so well whereas the policy currently reads the cost for each award

[0:40:29] Voice 1: will not exceed $100, we found it was challenging to find a sort of a suitable locally made award

[0:40:36] Voice 1: for that price. And so we, for your consideration, recommending an amendment that the maximum award

[0:40:43] Voice 1: amount will be $100 to $150 for the 2026 intake, and that this amount will be adjusted at each

[0:40:50] Voice 1: award period to reflect the cumulative Victoria British Columbia CPI, which stands for Consumer

[0:40:56] Voice 1: price index changed since the previous adjustment. So rather than having to come in and reconsider

[0:41:03] Voice 1: the policy each term based on where the consumer price index is at, recommending that you add this

[0:41:11] Voice 1: wording so that it's a little more flexible.

[0:41:17] Voice 5: Great. Thank you. Any questions? Justy Fast.

[0:41:22] Voice 5: i

[0:41:24] Trustee Fast: have one um and it's probably an operational one that is not in the policy but uh i just found

[0:41:31] Trustee Fast: the form really difficult to use and you put in the words and they come in so tiny

[0:41:37] Trustee Fast: is there something in here about uh you must use the form or anyway i just um i noticed people

[0:41:48] Trustee Fast: People did get around that other ways, and I was trying to really hard to follow the rules.

[0:41:54] Trustee Fast: So maybe that's just a strictly an operational thing.

[0:41:57] Trustee Fast: Never mind.

[0:41:58] Trustee Fast: I'll forget that.

[0:41:59] Trustee Fast: I'm just going to say I support these changes, and it looks good to me, and I'd be happy to make the motion.

[0:42:03] Trustee Fast: Thank you.

[0:42:04] Trustee Fast: Director Frater?

[0:42:13] Voice 8: Oh, sorry, everyone.

[0:42:15] Voice 8: I just want to prompt this committee to reflect on the frequency of the program.

[0:42:19] Voice 8: You'll have seen in the history section that it changes over time.

[0:42:22] Voice 8: it was offered annually, then it moved to every two years. And then at the end of last term,

[0:42:27] Voice 8: it was moved to every four years. So this is just an opportunity to reflect, does that rhythm

[0:42:32] Voice 8: of every four years now work for you? There had previously been concerns that they weren't seeing

[0:42:36] Voice 8: the volume of nominations that they had hoped. It was sort of more in the, you know, as you're

[0:42:40] Voice 8: seeing now in the five to seven range was what was being received. And it was thought that offering it

[0:42:45] Voice 8: less frequently would result in a greater number of nominations coming in.

[0:42:49] Voice 8: And that we haven't that hasn't been proven out here. So just wanting just to prompt the committee just to reflect on that and see whether there would be any benefit to offering it more or less frequently, since this policy is before you at this time.

[0:43:05] Voice 5: Thanks for pointing that out. Trustee Yates?

[0:43:08] Voice 7: Yeah, thank you very much, Director Frater. I think it's just really important to have it at

[0:43:14] Voice 7: least once in a term. And you know, it does cost time and money to administer. And it's also quite

[0:43:23] Voice 7: a bit of work, as Trustee Fast has pointed out, to nominate someone. So I think once per term,

[0:43:31] Voice 7: once every four years is is just perfect if we'd had like 20 nominations here we would sort of

[0:43:38] Voice 7: think oh maybe we should do this more often or make the you know make it more restrictive or

[0:43:43] Voice 7: whatever but it seems to have worked out very well and um it also gives us as um as a council

[0:43:50] Voice 7: and as local trust committees quite a bit of time to think about you know what work is being done

[0:43:56] Voice 7: in our community so I think this is ideal having it once in a term thank you okay anyone else

[0:44:10] Voice 5: and of course if we start getting inundated with nominations a future trust council could always

[0:44:18] Voice 5: re-evaluate that so I had one thing in section 5 5.2 says local trust committees may I use up

[0:44:32] Voice 5: to $100 from their local trust committee budgets

[0:44:35] Voice 5: to cover costs of a public presentation ceremony.

[0:44:38] Voice 5: Now, I don't know that that needs to be boosted,

[0:44:42] Voice 5: but I wonder that similar to the previous item 5.1,

[0:44:47] Voice 5: if we should put a consideration of CPI increased on that

[0:44:52] Voice 5: so that it creeps up with inflation

[0:44:55] Voice 5: along with the award piece itself.

[0:45:00] Voice 5: So any thoughts on that?

[0:45:08] Voice 5: Uh, Director Frater?

[0:45:10] Voice 8: Perhaps I'll have to defer to Trustee Govero there.

[0:45:13] Voice 5: Okay.

[0:45:14] Voice 5: Trustee Govero?

[0:45:15] Voice 8: I

[0:45:15] Voice 11: was going to speak some support for Chair Peterson's idea.

[0:45:21] Voice 11: I think it's a wonderful idea.

[0:45:22] Voice 11: Thanks.

[0:45:24] Voice 8: All right.

[0:45:25] Voice 3: Director Frater?

[0:45:26] Voice 8: Staff also in support, and I think probably it was just on the next page, so I didn't

[0:45:30] Voice 8: note it.

[0:45:31] Voice 5: Yeah, it folds.

[0:45:32] Voice 5: It's over the fold.

[0:45:34] Voice 5: Trustee Yates?

[0:45:36] Voice 7: Yeah, that's, it's a really good point.

[0:45:37] Voice 7: and i support that too um if if you're giving out the award at a local trust committee meeting

[0:45:44] Voice 7: then there probably isn't much of an extra expense but if you want to do something like

[0:45:49] Voice 7: have a little afternoon tea and have it um catered or something like that then it's going to be more

[0:45:54] Voice 7: of an expense or even if you're doing it at the local trust committee meeting and you want to have

[0:45:59] Voice 7: a little special i don't know coffee and tea or something it's going to be more

[0:46:04] Voice 7: it'll be more than

[0:46:05] Voice 7: 100 bucks thank you so

[0:46:08] Voice 8: can i ask for clarity certainly were

[0:46:13] Voice 8: you looking to have it go i'm

[0:46:15] Voice 8: sorry i i like the idea of increasing with inflation were you thinking about changing

[0:46:18] Voice 8: the hundred dollars up to 150 as well as increasing for inflation that

[0:46:22] Voice 7: would be my

[0:46:23] Voice 7: my suggestion okay i

[0:46:29] Voice 5: was more thinking about the the cost of inflation but it's true

[0:46:32] Voice 5: probably since that number was created um you know tea and tea and cookies or whatever especially if

[0:46:40] Voice 5: Especially if it's not trustees doing the work, especially if we're going to a business and asking them to provide, it might be reasonable to adjust that, the base number as well.

[0:46:54] Voice 5: We have general consensus on that?

[0:46:59] Voice 5: I'm seeing heads nodding and thumbs up.

[0:47:02] Voice 5: Director Frater.

[0:47:03] Voice 5: I

[0:47:03] Voice 8: think it would be useful in this instance to have a motion of the body asking us to make that change.

[0:47:08] Voice 8: Thank you.

[0:47:08] Voice 5: Yeah, absolutely.

[0:47:10] Voice 5: I totally understand.

[0:47:11] Voice 5: i just wanted to look for the general consensus before i take a stab at a motion which i

[0:47:16] Voice 5: i am prepared to do uh despite being the acting chair today um so i move that trust programs

[0:47:26] Voice 5: committee oh i'm just going to scroll back up to the top of this um trust programs committee

[0:47:37] Voice 5: committee so

[0:47:39] Voice 8: you you could direct staff

[0:47:41] Voice 5: let's amend yeah uh request staff to amend um 5.2

[0:47:57] Voice 5: to read local trust committees may use up to a hundred dollars from their local trust committee

[0:48:05] Voice 5: budgets to cover the costs of a presentation ceremony and this amount will be adjusted at

[0:48:15] Voice 5: each award period to reflect the cumulative Victoria-British Columbia CPI change since

[0:48:20] Voice 5: the previous adjustment?

[0:48:23] Trustee Fast: You're going to start at 100?

[0:48:28] Voice 5: Oh, sorry.

[0:48:30] Voice 5: I meant to change that to 150.

[0:48:52] Voice 5: Who is doing our minutes here today?

[0:49:01] Voice 8: You've got Coralyn.

[0:49:03] Voice 5: Coralyn, okay.

[0:49:05] Voice 5: Maybe you could get up there so I can...

[0:49:07] Voice 10: You lost me after to cover.

[0:49:09] Voice 10: over.

[0:49:11] Voice 8: Coraline, I'm just doing a quick effort here to get it in the minutes or to get it in

[0:49:15] Voice 8: the chat for you.

[0:49:15] Voice 5: Yeah, I'm just, okay. Yeah, to cover the cost of a public presentation ceremony,

[0:49:21] Voice 5: the same exact line from the new 5.1, this amount will be adjusted at each award period to reflect

[0:49:42] Voice 5: the cumulative Victoria British Columbia CPI change since the previous adjustment.

[0:50:07] Voice 8: Chair, I've added some language to the chat that may be helpful.

[0:50:13] Voice 5: Oh, yeah, thanks for getting the policy number there.

[0:50:17] Voice 5: Coraline, are you able to see that, I hope?

[0:50:19] Voice 10: Yeah, I can see it.

[0:50:20] Voice 10: I just finished it off.

[0:50:25] Voice 10: You can't copy from the chat, which

[0:50:27] Voice 8: is unfortunate.

[0:50:34] Voice 8: Coraline, I'll send it to you through the regular Zoom chat.

[0:50:38] Voice 3: Okay.

[0:50:40] Voice 8: If it's helpful, if the committee finds any of that helpful.

[0:50:58] Voice 5: I see Trustee Govro.

[0:50:59] Voice 5: I

[0:51:00] Voice 11: just wanted to mention that if you're on chat, you open the window and you right-click and you hit print, the screen will open up and you can copy from that.

[0:51:10] Voice 11: Oh, good

[0:51:12] Voice 10: tip. Yeah, it won't do that for me.

[0:51:55] Voice 5: Would you like me to just read it a little slower?

[0:51:57] Voice 10: Sure.

[0:51:57] Voice 10: Okay,

[0:52:04] Voice 5: so this amount will be adjusted at each award period to reflect the cumulative British Columbia's CPI change.

[0:52:44] Voice 5: Ah, you've got it.

[0:52:51] Voice 5: Trustee Yates, you had something?

[0:52:53] Voice 7: Yes, you're missing the first part there that's in the chat.

[0:52:57] Voice 7: that Trust Programs Committee request staff to amend

[0:53:01] Voice 7: Policy 2.1.11

[0:53:05] Voice 7: Administration of the Community Stewardship Awards Program

[0:53:08] Voice 7: such that Section 5.1.

[0:53:12] Voice 5: Okay, thank you.

[0:53:14] Voice 5: Trustee Fast, you had something?

[0:53:31] Trustee Fast: I wondered if we wanted to

[0:53:33] Trustee Fast: do we need to add a letter to those nominated?

[0:53:37] Trustee Fast: We talked about it before. It's a separate thing. Or we could add it

[0:53:41] Trustee Fast: to this if needed well

[0:53:45] Voice 5: let's if we want to consider that um let's do that as a separate

[0:53:49] Voice 5: motion so let's stay with this for the moment sorry

[0:54:18] Voice 10: the one that's in the chat claire is that

[0:54:20] Voice 10: the amended one now or

[0:54:22] Voice 8: that's at the will of the committee that's i just provided i just

[0:54:26] Voice 8: offered some language but it's for the committee to craft its own motion it would be

[0:54:34] Voice 4: ltcs am i

[0:54:48] Voice 10: am i missing anything else can

[0:54:59] Trustee Fast: i just check is it section 5.1 or 5.2 oh it's 5.21 it's never mind

[0:55:08] Trustee Fast: oh the

[0:55:15] Voice 5: original 5.1 has been struck out struck out and then it's been replaced

[0:55:21] Voice 8: with a new

[0:55:21] Voice 5: 5.1

[0:55:22] Voice 5: no

[0:55:23] Voice 8: i think and then

[0:55:23] Voice 5: so 5.2 is the one that talks about local trustees may use up to so that's one

[0:55:30] Voice 5: we're changing okay anybody else we ready to go with this okay now that we've all uh we've uh

[0:55:46] Voice 5: amended it appropriately um someone like to read it out for us

[0:55:56] Voice 4: trustee yates

[0:55:59] Voice 7: happy to do so but it will have to be enlarged a bit for my old eyes oh that's much better thank

[0:56:08] Voice 7: I move that Trust Programs Committee request staff to amend Policy 2.11, Administration of the Community Stewardship Awards Program, such that Section 5.2 reads as follows.

[0:56:23] Voice 7: Local Trust Committees may use up to $150 from their Local Trust Committee budgets to cover the cost of a public presentation ceremony.

[0:56:32] Voice 7: This amount will be adjusted at each award period to reflect the cumulative Victoria-British Columbia CPI change since the previous adjustment.

[0:56:45] Voice 4: Marvelous. I see

[0:56:46] Trustee Fast: trustee fast.

[0:56:48] Trustee Fast: Thank you.

[0:56:49] Voice 4: You are seconding?

[0:56:50] Trustee Fast: No, it needs to be 2.1.11.

[0:56:55] Trustee Fast: Thank you.

[0:56:57] Trustee Fast: Now I'll second.

[0:56:58] Voice 5: All right, great.

[0:57:01] Voice 5: So moved and seconded.

[0:57:03] Voice 5: Look for any discussion.

[0:57:07] Voice 5: Not seeing any.

[0:57:08] Voice 5: I'll call the question all those in favor that carries okay so um there was consideration around

[0:57:25] Voice 5: letters and I wanted to check in with director freighter is that something you think should be

[0:57:30] Voice 5: included in the policy what's our been what's been our practices so far for nominees that

[0:57:37] Voice 5: don't get awarded so

[0:57:42] Voice 8: um I can try Chloe you have access to the procedure but typically I think all

[0:57:47] Voice 8: all nominees um have received a letter from the chair um and this has been directed just

[0:57:52] Voice 8: through organizational practice rather than being embedded in the policy and then again

[0:57:56] Voice 8: when the awards are issued um there's a second set of letters that go out from the chair

[0:58:01] Voice 8: congratulating the people on becoming recipients of the awards um yeah i'm seeing chloe nodding

[0:58:07] Voice 8: my memory is correct yeah and so we we do up the history has been to do up like a nomination

[0:58:14] Voice 8: profile for each nominee as a way of like recognizing the body of work regardless of

[0:58:19] Voice 8: whether it's you know ultimately chosen for an award or not that there's still a level of

[0:58:23] Voice 8: recognition and then that can be then read out in local trust committees and used as recognition

[0:58:28] Voice 8: regardless of whether they're ultimately getting an award or not okay

[0:58:33] Voice 5: so trustees the question then

[0:58:35] Voice 5: is do we uh are we happy enough with um with practice or do we need to embed this in the policy

[0:58:44] Voice 5: see looks like we're happy enough with practice generally okay uh so i think then we can move

[0:58:55] Voice 5: on oh no we have to go back to the original motion but it'll be now as amended and i will

[0:59:04] Voice 8: share screen here for you so chair if i could recommend you move the policy the recommendation

[0:59:24] Voice 8: as drafted but you could add um as amended in brackets after attachment two or a updated draft

[0:59:31] Voice 8: policy 1.2.1 and then you could just bracket as amended remover

[0:59:40] Voice 5: trustee govro thank you

[0:59:47] Voice 11: i move uh trust programs committee recommend that trust council replace

[0:59:52] Voice 11: the current policy uh one two one point two point one policy statement amendment with the draft

[1:00:00] Voice 11: updated policy 2.1 as amended, shown in attachment.

[1:00:09] Voice 11: Didn't we do

[1:00:10] Trustee Fast: this one already?

[1:00:11] Voice 5: No, we did not.

[1:00:13] Voice 5: We amended the policy, the draft policy,

[1:00:20] Voice 5: and now we are recommending trust council do their work.

[1:00:28] Voice 5: Chloe, you had something for us?

[1:00:31] Voice 1: Through the chair,

[1:00:32] Voice 1: Chair, I think Trustee Fast is noticing that just what's up on the screen is we're at the

[1:00:36] Voice 1: wrong page of the agenda.

[1:00:37] Voice 1: This is the policy statement amendment policy that was previously discussed.

[1:00:42] Voice 1: So we just need to switch down to get the right policy number.

[1:00:45] Voice 5: Oh, you're absolutely right.

[1:00:47] Voice 5: Thanks.

[1:00:49] Voice 5: Here we go.

[1:00:50] Voice 5: It's a Stewardship Awards one.

[1:00:52] Voice 5: Back over to you, Trustee Gavreau.

[1:00:54] Voice 11: All right.

[1:00:55] Voice 11: I see Director Freighter's hand.

[1:01:00] Voice 8: Oh,

[1:01:00] Voice 5: you're muted.

[1:01:03] Voice 8: Thank you.

[1:01:03] Voice 8: And I'm sorry.

[1:01:04] Voice 8: I just noted that the reason I didn't tweak to that

[1:01:07] Voice 8: is I liked the word replace better than the word amend here.

[1:01:10] Voice 8: So I think I was focused on that word being the correct word

[1:01:13] Voice 8: rather than the substance of the policy itself.

[1:01:16] Voice 8: So I think it's better to replace the policy rather than amend it.

[1:01:20] Voice 8: Okay, sounds good.

[1:01:21] Voice 11: All right, I'll move the motion.

[1:01:22] Voice 5: Amend should be replace.

[1:01:24] Voice 11: All right, I move that Trust Programs Committee

[1:01:27] Voice 11: recommend that Trust Council, sorry, what was the word?

[1:01:32] Voice 3: Replace.

[1:01:33] Voice 11: Sorry, that was it.

[1:01:35] Voice 11: Replaced Policy 2.1.11, Administration of the Community Stewardship Awards Program, dated December 2, 2021, with the Revised Policy 2.1.11, Administration of the Community Stewardship Awards Program, dated April 14, 2026.

[1:01:57] Voice 11: As amended?

[1:02:00] Voice 11: As amended.

[1:02:02] Voice 11: For

[1:02:06] Voice 5: a second there.

[1:02:10] Voice 5: Testy fast.

[1:02:12] Voice 5: all right any further discussion not seeing any i'll call the question all those in favor

[1:02:20] Voice 5: and that carries okie doke uh all right let's look at our work program then um we have a request for

[1:02:41] Voice 5: decision regarding this starting on page 50 and i'll just look to staff to see if you'd like to

[1:02:48] Voice 5: highlight anything in the rfd for us um

[1:02:52] Voice 8: yes so i don't know if you wish to take a break for lunch

[1:02:55] Voice 8: prior to having this conversation or not um but essentially we're bringing you a simple

[1:03:00] Voice 8: recommendation to amend your active projects list and then you may or may not wish to have

[1:03:04] Voice 8: a slightly longer conversation about any business cases for you want to ask staff to draft for the

[1:03:10] Voice 8: next fiscal um so in terms of introducing the staff report the um changes to your work program

[1:03:17] Voice 8: simply are to reflect reality of what the active projects are.

[1:03:21] Voice 8: The draft business cases are pulled from Council's strategic plan.

[1:03:25] Voice 8: There had been a discussion last at Trust Council that where it said to be initiated

[1:03:29] Voice 8: in 26-27 was that the business case was to be initiated in 26-27.

[1:03:35] Voice 8: So this is, you know, we're now at that moment.

[1:03:38] Voice 8: So this is now for you to consider if you'd like these business cases to come forward

[1:03:42] Voice 8: to be considered by the new Trust Council after the election.

[1:03:47] Voice 8: And these are the ones that I had judged were generally in the realm of Trust Programs Committee.

[1:03:54] Voice 5: Okay.

[1:03:55] Voice 5: So there's a question on to power through or to take a break.

[1:04:01] Voice 5: Where are people at?

[1:04:02] Voice 5: Should we take a break?

[1:04:04] Voice 5: Should we do a little lunch break?

[1:04:06] Voice 5: I'm seeing some thumbs up for that.

[1:04:08] Voice 5: So it's 1210.

[1:04:10] Voice 5: How about if we come back at, is 1240 good?

[1:04:15] Voice 5: Give us a half hour.

[1:04:18] Voice 5: Okay.

[1:04:18] Voice 5: So let's recess till 1240.

[1:04:20] Voice 5: Thank you, everyone.

[1:04:21] Voice 5: and we'll get back into the thick of it when we come back.

[1:04:24] Voice 5: A couple of trustees, Trustee Fast and Yates, if you're on the call,

[1:04:50] Voice 5: can you either turn your camera on for a moment or put your hand up?

[1:05:01] Voice 4: There's Trustee Yates.

[1:05:03] Voice 4: We just need Trustee Fast.

[1:05:51] Voice 4: We still do

[1:05:54] Voice 5: have quorum, though.

[1:05:54] Voice 5: We can either wait a couple more minutes or we can get going up to the will of the committee.

[1:06:02] Voice 5: Trustee Fast, another minute or two?

[1:06:06] Voice 5: see a couple nods excellent there's trustee fast all right so let's reconvene here

[1:06:37] Voice 5: and we were on page uh 50 we have a request for a decision on the work plan

[1:06:44] Voice 5: update and i'll uh hand it over to director freighter thank

[1:06:51] Voice 8: you uh chair peterson as noted

[1:06:53] Voice 8: before the break this is before you um to inform your decisions about your active and future

[1:06:58] Voice 8: future projects but also used it as an opportunity to seek any direction you might want to have

[1:07:04] Voice 8: to direct staff to draft some business cases these would come back to you on your July

[1:07:08] Voice 8: agenda I note in here that the history of some of the items related to sort of indicators

[1:07:15] Voice 8: state of the island sort of information about the islands and its ecology and communities

[1:07:21] Voice 8: last year everything was sort of bundled into one due to lack of resources at the time into

[1:07:26] Voice 8: this trust area resilience assessment initiative um which was essentially brought forward with a

[1:07:31] Voice 8: i think what did we have 150 000 um and essentially was going to go out to request

[1:07:37] Voice 8: for proposal to say what out you know how can we get advice in this realm um i understand that

[1:07:44] Voice 8: regional planning committee had a conversation or had around it but i don't think there was any

[1:07:49] Voice 8: direction to draft business cases that came out of that meeting i would look to any of those of

[1:07:53] Voice 8: of you who are there but i don't think there are any business cases requested um so here it is um

[1:07:59] Voice 8: yeah i'll leave it there and just see what thoughts are of the committee and again you

[1:08:03] Voice 8: would be requesting business cases that will ultimately be considered by the next trust council

[1:08:08] Voice 8: thank

[1:08:11] Voice 5: you for the introduction i'm not sure other than uh chair patrick as ex officio might have

[1:08:19] Voice 5: information on whether the regional planning committee did or did not go ahead with business

[1:08:25] Voice 5: cases i don't know anyone else is on that committee i'm happy

[1:08:29] Voice 5: to talk about

[1:08:30] Voice 13: it we did not

[1:08:32] Voice 13: um primarily because we weren't prepared so i think we we had asked for a special meeting i

[1:08:38] Voice 13: can't remember if we decided to do that exactly but um it's not that we didn't progress them

[1:08:44] Voice 13: because they shouldn't be progressed we didn't feel we were prepared to make the conversation

[1:08:48] Voice 13: that day so we just wanted to get into it in a little more detail and there are some items

[1:08:55] Voice 13: of cross interest between regional planning committee and this committee so it was sort

[1:09:01] Voice 13: of a chance to to give us both an opportunity to think about it appreciate that

[1:09:11] Voice 5: background there

[1:09:12] Voice 5: so uh open it up for discussion here we have a couple of different multi-piece recommendations

[1:09:22] Voice 5: Recommendations. So, trustees, what's your thoughts? Trustee Fast.

[1:09:33] Trustee Fast: Well, sure. Excuse me. I'll lead off. I just wanted to say about Recommendation 1.1,

[1:09:40] Trustee Fast: their Recommend Updates to Crown Land Agreements. That's something, as far as I know,

[1:09:47] Trustee Fast: has been, staff have been working on for like lo these 20, 25 years and off and on.

[1:09:56] Trustee Fast: And when I've asked about them back when I was community volunteer, anyway, I think it's really good.

[1:10:05] Trustee Fast: Following on from the briefing we had at 7.4, there's a way to get into this work now.

[1:10:12] Trustee Fast: And I think it needs to be at the top of our list here as something that could actually progress with the new council in a new term.

[1:10:23] Trustee Fast: Thank you.

[1:10:27] Voice 5: Thank you, Trustee Yates.

[1:10:33] Voice 7: Okay. Under number two for the business cases, those State of the Islands reports, I found them extremely useful. They are now way out of date, almost 10 years out of date, as we know. And I don't think they were done for all of the local trust areas, but certainly Gabriola has one.

[1:10:53] Voice 7: one and um it's it's just a really important concise but comprehensive piece of information

[1:11:02] Voice 7: that kind of tells you where you're at as far as um as as far as what human development has done

[1:11:12] Voice 7: to the ecological integrity of the local trust area i i refer to ours a lot almost every meeting

[1:11:23] Voice 7: I look at it, and I realize that in 2018, we were already at the tipping point.

[1:11:27] Voice 7: We were already past the 30% that is considered sort of a threshold for when an ecological system cannot recover.

[1:11:38] Voice 7: So I would really appreciate if there's any way that council could come up with the funding to update those State of the Islands reports.

[1:11:50] Voice 7: I think they were done in conjunction with a couple of other agencies like Habitat Acquisition Trust, maybe.

[1:11:58] Voice 7: I'm not sure, but I have found them really, really valuable as reference points.

[1:12:04] Voice 7: So I would love to see those be updated.

[1:12:07] Voice 7: Thank you.

[1:12:08] Voice 7: Thank

[1:12:11] Voice 5: you, Director Frater.

[1:12:13] Voice 5: And then I'll go to Chair Patrick.

[1:12:14] Voice 8: I just had a question of clarification for Trustee Yates.

[1:12:17] Voice 8: Were you referencing the island profiles that we had for each island, sort of a two-page document?

[1:12:22] Voice 8: um because in

[1:12:23] Voice 8: addition to that we have the broader state of the island report which was

[1:12:26] Voice 8: developed by a co-op student i think almost 10 years ago now um which was measuring all

[1:12:32] Voice 8: manner of metrics some of those subset of those metrics were then used um using the regional

[1:12:37] Voice 8: conservation plan that i think trust defas has on screen there um and the state of the islands

[1:12:42] Voice 8: were used to create the island profile documents which you'll note on the website we have taken

[1:12:46] Voice 8: and down now because they were they're they're becoming too dated to be useful yeah yeah yeah

[1:12:52] Voice 7: the the larger report the bigger one is as amazing but those individual island ones that you know

[1:12:58] Voice 7: like like they're actually sort of like four pages i think

[1:13:01] Voice 3: um

[1:13:02] Voice 7: when they're folded but yeah

[1:13:03] Voice 7: super useful so i would love to see those happen again i'll

[1:13:16] Voice 13: take a couple more minutes to maybe

[1:13:18] Voice 13: maybe expand on where we saw there was some opportunity

[1:13:21] Voice 13: to have some conversations.

[1:13:22] Voice 13: We know the strategic plan,

[1:13:23] Voice 13: there's a number of items in there,

[1:13:25] Voice 13: the identify indicators of the ecosystem,

[1:13:27] Voice 13: health and integrity.

[1:13:28] Voice 13: We've got growth management approaches and other things.

[1:13:34] Voice 13: And our committee really got talking

[1:13:37] Voice 13: because we were reviewing the land information screening

[1:13:40] Voice 13: tool that the staff have created.

[1:13:43] Voice 13: It's a GIS based database using the internal layers

[1:13:47] Voice 13: that we currently have available to us and we kind of you know not liking to be constrained in a box

[1:13:54] Voice 13: in our thinking we're like well what if we could just sort of talk about what do we really want

[1:13:59] Voice 13: what do we need and what if we were to think about maybe having this conversation with other partners

[1:14:04] Voice 13: um i know trustee yates so we've talked with uh you know dr tara martin at the at the conservation

[1:14:10] Voice 13: conservation, the decisions lab, whatever it's called at UBC, and others as to, you

[1:14:19] Voice 13: know, what could, maybe we're kind of circling around something, a GIS-based tool that could

[1:14:25] Voice 13: do more than just one thing, you know, depending on the information that we're looking at.

[1:14:35] Voice 13: So we thought it would be of value to have, instead of kind of what we have before us, have maybe a more of a blue sky conversation where we thought about what is it where we actually want?

[1:14:49] Voice 13: What do we think it is?

[1:14:50] Voice 13: What's the purpose?

[1:14:51] Voice 13: What are we trying to achieve?

[1:14:53] Voice 13: And then broaden that conversation with other partners because we don't even know what's out there.

[1:14:58] Voice 13: You know, we're trying to constrain ourselves and do things, you know, cost effectively and all of those things, which is really good.

[1:15:07] Voice 13: But, you know, we're not even sure what's available out there, what partners are available to work with us.

[1:15:12] Voice 13: What are we trying to do and have a more, like I said, blue sky conversation on a number of these items that may be similar to each other and could be co-developed, you know, rather than looked at as standalone items in the strategic plan.

[1:15:37] Voice 5: Trustee Fast, I believe.

[1:15:40] Trustee Fast: Thank you, Chair.

[1:15:42] Trustee Fast: Yeah, thank you for those comments.

[1:15:44] Trustee Fast: comments and uh trustee yates if this is what you're referring to um yeah okay because i i saw

[1:15:52] Trustee Fast: the state of the islands report and i was around when they were uh when it was

[1:15:56] Trustee Fast: done and there's a

[1:15:57] Trustee Fast: bunch of things there like do you prefer to be contacted by telephone people were telephoning

[1:16:03] Trustee Fast: uh the contractors were telephoning and people and asking i have never looked at that document

[1:16:11] Trustee Fast: I thought it was important at the time, but this is the one I look at all the time.

[1:16:16] Trustee Fast: And this is the one I felt I've had good success in introducing the Islands Trust idea with.

[1:16:28] Trustee Fast: For example, when Patrick Wyler became our new MP and a couple of us local trustees went to introduce ourselves

[1:16:39] Trustee Fast: And I was able to slide this onto the desk and say, I know you've got environmental interests. Here's what the Islands Trust is already doing in Howe Sound. And I had the other one for Gambier Keats as well. And they had no idea.

[1:16:56] Trustee Fast: And so it was just very useful. But I know, I believe it's from 2017 data. And so I'm not surprised you've taken it down from the website, but it's really valuable. And it just shows pictorially what percent is rural, what percent is golf course, those kinds of things.

[1:17:19] Trustee Fast: and uh very handy or could depend on fish some important concepts so um i'm supporting the uh

[1:17:29] Trustee Fast: also the stewardship awards program as we've just updated it so both of the things in number one

[1:17:36] Trustee Fast: and i'm ending the active projects list and the second one i'm i'm mostly focused on a i uh i

[1:17:44] Trustee Fast: think we need to develop indicator identify indicators of ecosystem health and integrity

[1:17:50] Trustee Fast: And then the next steps would follow into what Chair Patrick, I believe, was talking about. What are the new tools? We've talked about spatial planning tools at Trust Council and through a number of committees in the past. Now we've got the Stewardship Award for the big biodiversity model that's scaled for islands. Lots of good potential there.

[1:18:13] Trustee Fast: there. So I'm supporting one, one, two, both of them in number one, and the first one only

[1:18:21] Trustee Fast: in two. And I would say update the conservation status sheets. Over.

[1:18:34] Voice 5: Director Frater, and then I'll come back to you, Trustee Yates.

[1:18:38] Voice 8: Thank you, Chair. I will just note that we can't really update the what we call the island profile

[1:18:44] Voice 8: sheets without doing the bigger piece of work, right? Because those little infographics

[1:18:48] Voice 8: demographics are generated by a huge volume of analysis that, yeah, is behind them, which was

[1:18:53] Voice 8: primarily the Regional Conservation Plan, which was developed based off a very similar, we had

[1:18:58] Voice 8: an algorithm model, or a model with an algorithm built into our GIS system that is now no longer

[1:19:03] Voice 8: functioning, that is very similar to what it appears the Bowen Island Municipality, or Bowen

[1:19:07] Voice 8: Island Conservancy has now done. And we may, I think they were offering it open source. So I

[1:19:11] Voice 8: think we're going to certainly take a look at that and see how it might inform a new Regional

[1:19:15] Voice 8: conservation plan for the conservancy um but so i just just wanted to say it's not as easy just

[1:19:20] Voice 8: to create the new two-pager because um we have to do a whole lot of work behind the scenes to get

[1:19:25] Voice 8: those little infographics to be available uh if you're interested i could show on screen the last

[1:19:31] Voice 8: state of the islands report and just walk you through the type of indicators that were in there

[1:19:34] Voice 8: um if that would be helpful um i could just take a minute when you're ready and just

[1:19:38] Voice 8: walk you through the table of contents and i could show you some of the types of indicators

[1:19:41] Voice 8: that were there just you know what we're talking about a little bit great

[1:19:46] Voice 5: thank you for that i saw

[1:19:47] Voice 5: some nods but let's go to a couple speakers uh while you get that ready to share okay um

[1:19:54] Voice 5: i believe chair patrick neck or no i said yates yates and then patrick thank

[1:20:01] Voice 7: you chair peterson

[1:20:03] Voice 7: trustee fast that that wonderful four page thing you were talking about um i flap that around all

[1:20:10] Voice 7: all the time. I have one in each of my trust binders, because I do refer to it, but it's

[1:20:16] Voice 7: almost 10 years out of date, if not more. And I definitely understand how much research went

[1:20:22] Voice 7: into producing those reports. I definitely get that. So like trustee fast, I definitely support

[1:20:33] Voice 7: recommendation number one, and one and two underneath that. And then for recommendation

[1:20:39] Voice 7: number two, I think Trustee Patrick sort of alluded to this. They're all connected. In my

[1:20:46] Voice 7: mind, those A, B, and C, they're all connected, including a climate action education plan,

[1:20:52] Voice 7: which would, I think, come out of, you know, studying the ecosystem health and integrity

[1:20:57] Voice 7: and updating the State of the Islands report. So whichever way we can find in working with

[1:21:03] Voice 7: other agencies to help us do that. I support A, B, and C, but really A is the biggest one for me,

[1:21:13] Voice 7: I think, at this point. Thank you.

[1:21:18] Voice 5: Thank you. Chair Patrick.

[1:21:20] Voice 13: Yeah, I just want to double back on Chair Fast. I was not talking about tools. I think we often

[1:21:25] Voice 13: do talk about tools, and that's our challenge. I just think there's a number of items there in

[1:21:33] Voice 13: the item two that are interrelated and we you know we've made them distinct tasks and they

[1:21:41] Voice 13: cross over into some of the land use um tasks that need to be done as well so we just thought if we

[1:21:49] Voice 13: were to look at it more broadly and have a more open conversation about what what do we what do

[1:21:55] Voice 13: we want what do we what do we hope to achieve what are some of our purposes um that we might find

[1:22:02] Voice 13: that some of these items are you know we could do two things at the same time or have two purposes

[1:22:08] Voice 13: and the you know the tools are kind of secondary to that how do we use it as a tool but a lot of

[1:22:13] Voice 13: what we're trying to do is geographic based just because of the nature of you know the of what

[1:22:19] Voice 13: we're trying to do but that doesn't mean you know we're not trying to build a tool just recognizing

[1:22:25] Voice 13: recognizing that a lot of the information that we have is GIS-based.

[1:22:35] Voice 5: I saw some heads nodding when Director Frater offered to share screen with the document there.

[1:22:43] Voice 5: So if you're ready to do that, let's have a look.

[1:22:46] Voice 8: All right. I'm going to share my screen here.

[1:22:51] Voice 8: Okay. So I'm just sharing screens here.

[1:22:54] Voice 8: So what I was going to show you is this was the State of the Islands report from 2016.

[1:22:58] Voice 8: 2016 um we had a fairly phenomenal co-op student in at the time that accomplished what i think

[1:23:03] Voice 8: could have been done by a consultant so we're very fortunate um and i was in the policy advisor role

[1:23:10] Voice 8: at that time so was involved in the creation of this um so that i will i can't make it any bigger

[1:23:14] Voice 8: is it okay to read for your end there but essentially it covered everything from

[1:23:18] Voice 8: socionomic indicators we had demographic land title uh household characteristics uh ferry

[1:23:24] Voice 8: Ferry ridership trends, something around BC ferry routes and seasonal population changes.

[1:23:30] Voice 8: We had cultural and archaeological presence.

[1:23:34] Voice 8: Environmental indicators, we had eelgrass, docks, carbon sequestration, land conversion, agricultural land reserve changes over time, protected areas and biodiversity and freshwater were the topics.

[1:23:47] Voice 8: And then there was a poll that Trust Council had wanted to undertake where they hired Ipsos Read and did a province-wide, or they did a trust area resident survey on all manner of topics and struggled to get people to answer the phone.

[1:24:01] Voice 8: This was the beginning of the end of the phone survey.

[1:24:06] Voice 8: Yeah, so I can just quickly show you some of the types of graphics that were in there that resulted from the work using census and other methods.

[1:24:15] Voice 8: You got sort of these demographic examples.

[1:24:19] Voice 8: median age, that sort of thing. And then as I scroll down here, we have graphics around land

[1:24:23] Voice 8: title. One of the big questions we often get is to what degree is the trust populated by seasonal

[1:24:29] Voice 8: residents or full-time residents and how is that changing over time? And so this was able to kind

[1:24:34] Voice 8: of demonstrate those trends, showing that we, you know, we have moved a little bit from cottage

[1:24:39] Voice 8: country to full-time residency. You know, there's been that trend over time. We often get that

[1:24:44] Voice 8: that question around oceanfront or lakefront as well.

[1:24:47] Voice 8: Like to what degree is it owned by people

[1:24:49] Voice 8: who live there full-time versus seasonal?

[1:24:53] Voice 8: That wasn't in this report,

[1:24:54] Voice 8: but just know that that's often something

[1:24:56] Voice 8: people are interested in knowing.

[1:24:58] Voice 8: And we can do that through analyzing land title ownership.

[1:25:01] Voice 8: And we've developed sort of methodologies

[1:25:03] Voice 8: that I think generally could be replicated

[1:25:05] Voice 8: for doing that sort of work.

[1:25:07] Voice 8: Household characteristics, this is all census information.

[1:25:10] Voice 8: You will see on our website now,

[1:25:11] Voice 8: we have through the last sentence,

[1:25:13] Voice 8: we just did it separately outside this project and provided those so i'll just skim past some

[1:25:18] Voice 8: of that ferry ridership we sort of had tracked that because that was of interest to trust council

[1:25:22] Voice 8: at the time i'll just keep scrolling here um eelgrass um was resulting from the original eelgrass

[1:25:29] Voice 8: mapping which of course we did there was a an effort to update that but only phase one got done

[1:25:34] Voice 8: so it's not really useful uh without the ground truthing docks we had counted docks at the time

[1:25:40] Voice 8: through aerial photography, which I think now could be done, you know, in a more efficient way.

[1:25:50] Voice 8: Carbon emissions was sort of counted using, I can't remember the methodology at the time.

[1:25:55] Voice 8: Oh, this was looking at the absorption by forests, and this resulted from our carbon

[1:25:59] Voice 8: sequestration report the Conservancy had procured. Again, the province is now really

[1:26:05] Voice 8: leading in this area. I'm sure they would be able to produce some information for us.

[1:26:08] Voice 8: And then land conversion is the other one. And this is quite important to understand. And this is the one I think that Trustee Yates was referring to, looking at what natural areas have been converted to human use that are really no longer available to biodiversity or to ecology.

[1:26:24] Voice 8: And there is a generally accepted threshold in science of 30 to 40% disturbance is what can be tolerated before you start to see a rapid decline in the diversity within those ecosystems.

[1:26:34] Voice 8: systems. And so this is one where I will always be an advocate for updating our disturbance mapping

[1:26:40] Voice 8: because we had it done 10 years ago and now we're at the 10-year mark again. So there's an

[1:26:44] Voice 8: opportunity to update that. And then, you know, this is where I think there's been some

[1:26:50] Voice 8: recommendations within a new policy statement to set some goals for protected areas and sort of

[1:26:54] Voice 8: have more targets. And that will be for Trust Council to discuss, but this could be informative

[1:26:58] Voice 8: to that conversation. And finally, ALR trends over time to see whether there's been a lot of ALR

[1:27:05] Voice 8: exemptions because farming was considered important for the trust to report in. And then the other

[1:27:09] Voice 8: thing we aren't keeping up with right now is measuring the change in the land, the percentage

[1:27:13] Voice 8: of land that's protected. And so this would be something else to consider. And here are some

[1:27:19] Voice 8: graphs and I'll, you know, around of the areas that are sort of deemed to be low, medium and

[1:27:24] Voice 8: high biodiversity, what percentage of those types are being protected? And this is back to sort of

[1:27:30] Voice 8: the joke people make about BC Parks sometimes, that they have a lot under protection, but a lot

[1:27:34] Voice 8: of it is rock and ice. Are we doing well at protecting what really matters? And so in the

[1:27:39] Voice 8: trust area, again, as of a decade ago, you were protecting 22% of the high biodiversity areas

[1:27:44] Voice 8: within protected areas. So this is just a sampling of the kinds of things that we had looked at

[1:27:50] Voice 8: and the types of maps some of this does come from the conservancy's regional conservation plan

[1:27:55] Voice 8: and i'll just let you know we have a page on the website i'll switch screen here called

[1:27:59] Voice 8: interesting facts and on there we've leveraged some of these facts and stats into some graphics

[1:28:05] Voice 8: that are available around explaining why the trust exists is because the land's in private

[1:28:09] Voice 8: ownership unlike the rest of the province the amount that is owned locally so in 20 1978 it

[1:28:17] Voice 8: It was 10%, now 52%, and I expect that number has gone up quite substantially, actually,

[1:28:21] Voice 8: from the trends that we're noticing.

[1:28:23] Voice 8: I'll be interested in the next census to find that out.

[1:28:27] Voice 8: Again, we mentioned that one.

[1:28:28] Voice 8: This land management, you know, again, land in the trust area, you can kind of get a sense

[1:28:32] Voice 8: of the ownership structure that's going on.

[1:28:36] Voice 8: You know, we had a growth rate.

[1:28:38] Voice 8: Again, this is dated.

[1:28:39] Voice 8: We have to get, yeah, we've got a new census happening now.

[1:28:43] Voice 8: So this is how we're communicating this so people can sort of understand the context

[1:28:46] Voice 8: in which they're doing their work but looking at much of this this is all 2016 vintage data here

[1:28:52] Voice 8: so maybe that little tour was useful i don't know but that just gives you a sense of how

[1:28:55] Voice 8: we've communicated in the past and i would suggest on a very modest budget like you know comparable

[1:29:02] Voice 8: to other local governments we are doing this at a fraction of the cost using co-op students and just

[1:29:08] Voice 8: whatever data we happen to have yeah thank

[1:29:15] Voice 4: you so much uh trustee yates thank

[1:29:19] Voice 7: you for that

[1:29:20] Voice 7: That wonderful overview, Director Frater, and yes, you know, part of the reason I like to flap that four-page sheet around is because it so clearly and quickly illustrates what is happening here and why and where, because of the way it's graphically laid out.

[1:29:37] Voice 7: and so i don't know if the co-op student was in charge of that or whoever but but it's just so

[1:29:45] Voice 7: well done um with the you know short statements and good illustrations and the you know what

[1:29:53] Voice 7: relates to what and um so i just really appreciate that and um again you know

[1:30:00] Voice 7: the more we can work together with other agencies

[1:30:02] Voice 7: and maybe co-op students,

[1:30:05] Voice 7: I think the easier it will be to get this done

[1:30:09] Voice 7: and just expanding our relationship with other agencies

[1:30:14] Voice 7: like, yeah, the Conservation Data Lab at UBC

[1:30:19] Voice 7: that Trustee Patrick mentioned, we need their help.

[1:30:23] Voice 7: So it'd be great if we could think about that.

[1:30:26] Voice 7: Thank you.

[1:30:33] Voice 8: To answer the question,

[1:30:35] Voice 8: Those two pages, I think they're two pages, were done through the Conservancy following the creation of the Regional Conservation Plan.

[1:30:43] Voice 8: So they were Conservancy products.

[1:30:45] Voice 8: Again, I'll just let you know, I'm going to be advocating that those sorts of products should come out of Islands Trust as a whole, perhaps in partnership with the Conservancy.

[1:30:53] Voice 8: But I would argue that this, the mapping analysis, that sort of communication is really, should be core Islands Trust work.

[1:31:00] Voice 8: So I will be an advocate for that, particularly given the resource constraints the Conservancy is facing with the number of properties now under management.

[1:31:08] Voice 8: I do think that, you know, they really should stick to core Islands Trust property management property and then leave the broader communication pieces to Islands Trust, like Islands Trust Council work.

[1:31:19] Voice 8: So that's sort of what I'll be suggesting as future, knowing that by 2029, the Conservancy will want to have the analysis done for the regional conservation plan.

[1:31:28] Voice 8: But given the timing, there's a lot of, as Trustee Patrick is noting, a lot of synergy to all work together here and work with external partners and perhaps have planning and conservancy work from the same data set.

[1:31:38] Voice 8: If I'm dreaming in Technicolor here, I would love everyone to be working from the same mapping systems.

[1:31:44] Voice 8: And you'll see that local trust committees are called to create protected area networks.

[1:31:48] Voice 8: I would really love that that be using the same analysis and same data set that the conservancy uses.

[1:31:53] Voice 8: And that would produce really consistent and coherent results for the public to know that everyone, what everyone's working from. So, from my personal viewpoint, I will share that that's what I'll be, that will be informing my advice in future.

[1:32:10] Voice 8: So with that, I'm just going to reshare the agenda here. Okay, so chair back to you. Here's your recommendations on screen for further discussion.

[1:32:24] Voice 8: Great.

[1:32:27] Voice 5: Thank you so much. So we've heard some support for at least parts of this from trustees. I wonder if one approach is, are there any of these recommendations that aren't supported? I see Chair Patrick.

[1:32:49] Voice 5: Well,

[1:32:51] Voice 13: it's not that I'm answering your not supported question. I think when we talk about trying to work with partnerships and maybe have something that meets, you know, can create a stronger data set, that the business case might be the activity of pulling those partners together and having whatever, you know, to facilitate that gathering of information,

[1:33:17] Voice 13: information, that brainstorming, the development of what this tool actually is so that, you know,

[1:33:22] Voice 13: we come at it from the other direction rather than say, here's what we want. Here's a business case,

[1:33:26] Voice 13: you know, that the first phase is really to do that exploration with our partners, with First

[1:33:32] Voice 13: Nations, with others to really define what it is we want and what's even possible. So don't think

[1:33:38] Voice 13: of it as we have to have a business case to, you know, to develop a thing. We could have a phased

[1:33:44] Voice 13: approach.

[1:33:47] Voice 4: Good point there, Trustee Yates.

[1:33:50] Voice 7: Yeah, just to follow up on what Chair Patrick is saying

[1:33:53] Voice 7: there, maybe we should be requesting staff to draft the business case to find out which agencies

[1:34:02] Voice 7: can help us in identifying indicators of ecosystem health and integrity. And from that alone,

[1:34:09] Voice 7: loan, you would then be able to update the State of the Islands report. You would then be able to

[1:34:17] Voice 7: have a climate action education plan. But I think, you know, it's a lot to ask staff to do business

[1:34:26] Voice 7: cases for those three things separately. But if we were to ask them to do something like what

[1:34:31] Voice 7: Chair Patrick is suggesting, to identify indicators of ecosystem health and integrity, then the other

[1:34:38] Voice 7: two could perhaps follow.

[1:34:44] Voice 4: Okay. Trustee Fast.

[1:34:47] Trustee Fast: Thank you. Yeah. Following up the previous two

[1:34:50] Trustee Fast: speakers, I also like the idea of having a step-by-step or a phased approach or

[1:34:58] Trustee Fast: this step before the next step rather than three business cases. And I agree. I don't think we're

[1:35:09] Trustee Fast: looking at a tool and i didn't mean to suggest that i just meant an approach a collaborative

[1:35:14] Trustee Fast: kind of approach about uh i think we did pass something about spatial planning approach which

[1:35:21] Trustee Fast: gets into the gis mapping kinds of things and the potential collaborations could be around

[1:35:28] Trustee Fast: uh what uh data sets or including the all the gis layers and whatever uh even thinking bowen has

[1:35:39] Trustee Fast: some uh in our bow map um function from the municipality their shape files whatever i don't

[1:35:46] Trustee Fast: know but the point is uh we could share them and most uh by moving into the open space realm as

[1:35:55] Trustee Fast: well we're being less um uh we're we're it's a better collaborative space in in my view and then

[1:36:04] Trustee Fast: uh individual consultant reports or um than uh uh some something that belongs to islands trust and

[1:36:13] Trustee Fast: nobody else can can use the software kind of thing and so uh i um i wonder if each of the the two or

[1:36:22] Trustee Fast: three steps under two might be collaborations in terms of uh uh collaborate to identify

[1:36:30] Trustee Fast: indicators of ecosystem health and integrity and then the next step might be might come out of that

[1:36:36] Trustee Fast: one in terms of uh how to share spatial info and uh um work together i don't know i'm just uh

[1:36:46] Trustee Fast: didn't want to focus on three and I agree. Sorry, I didn't want to focus on tools. I wanted to focus

[1:36:53] Trustee Fast: on approaches. And I think the idea of getting staff to make three business cases again, I mean,

[1:37:07] Trustee Fast: I know the previous, this will be a new council coming in. And I think the idea of having,

[1:37:12] Trustee Fast: I don't want them just to throw out all this work and start over whereas something a little

[1:37:20] Trustee Fast: more flexible like an approach or meetings and working with others can take new directions

[1:37:30] Trustee Fast: that might come from a new trust council as well I don't know if that makes sense but

[1:37:34] Trustee Fast: over I didn't want to be misunderstood thank you thank

[1:37:40] Voice 5: you trustee Gavreau thank

[1:37:43] Voice 11: you yes I'm in

[1:37:44] Voice 11: in favor of the recommendations i do see the issue with drafting three different business cases i

[1:37:49] Voice 11: wonder if we could just simply um amend um to to say to request staff to dress draft the business

[1:37:57] Voice 11: case or cases and let them leave it to them i think we should give we shouldn't be trying to

[1:38:03] Voice 11: prioritize this work for staff at this time this is really important core work what we're going to

[1:38:07] Voice 11: to be doing, especially over the next year. Um, so I, I wholeheartedly support it, uh, wholesale

[1:38:14] Voice 11: as it is, but, um, yeah, with any, I appreciate the conversation. Thanks.

[1:38:23] Voice 5: Thank you. So I'm going to recommend that we, um, just to refocus a little bit,

[1:38:30] Voice 5: I'm going to recommend that we consider a recommendation one, um, which there hasn't

[1:38:38] Voice 5: and as much conversation on but um look to see if there's someone will ready to move that first

[1:38:48] Voice 5: recommendation and then we can focus on that and then we could get back into further consideration

[1:38:54] Voice 5: our recommendation too and i see trustee fast has a hand up sure

[1:38:59] Trustee Fast: i'm happy to uh move this

[1:39:02] Trustee Fast: concise recommendation uh and uh i move that trust programs committee amends its active

[1:39:08] Trustee Fast: active program list to include recommend updates to crown land agreements to implement community

[1:39:14] Trustee Fast: stewardship awards program which just gets it back into the active projects for the next

[1:39:19] Trustee Fast: uh trust council over great

[1:39:23] Voice 5: and that's active projects not active programs but uh i'll take

[1:39:27] Voice 5: that as moved and i'll look for a seconder trustee eight seconding okay so discussion on the motion

[1:39:36] Voice 5: motion not seeing any so I'll call the question all those in favor and that is unanimous so thank

[1:39:51] Voice 5: you uh so that's carried um all right so is someone ready to move the second recommendation

[1:40:00] Voice 5: and then we have the discussion in the context of that or is there further discussion that we

[1:40:06] Voice 5: we should take prior to moving it? I heard a couple of different viewpoints there. Director

[1:40:13] Voice 5: Frater?

[1:40:14] Voice 8: I have a thought hearing the suggestion that you just asked us to draft business cases.

[1:40:18] Voice 8: I wondered if a motion such as something like this would work, that TPC request staff to draft

[1:40:24] Voice 8: business cases regarding measurement and reporting on ecosystem health, or something that just sort

[1:40:29] Voice 8: of names the topic or the theme that you're interested in, whether that would be helpful.

[1:40:34] Voice 8: okay

[1:40:38] Voice 5: trustees any thoughts on that recommendation trustee yates i

[1:40:46] Voice 7: think trustee graham was before

[1:40:47] Voice 7: me oh

[1:40:48] Voice 5: i'm big pardon uh trust pardon me trustee graham thank

[1:40:55] Voice 9: you thank you uh i actually like um

[1:40:58] Voice 9: director freighter's suggestion and i'm not too i'm not too interested in asking for a business

[1:41:05] Voice 9: case for climate action. That's such a huge and worldwide topic. I think we should narrow our

[1:41:15] Voice 9: focus to the island and not particularly get hung up on. I'm not even sure what we're doing

[1:41:20] Voice 9: with climate these days. It's in flux hourly, but I like Director Freighter's suggestion as a one

[1:41:28] Voice 9: one-topic business case.

[1:41:33] Voice 7: Okay,

[1:41:33] Voice 4: thank you, Trustee Yates.

[1:41:36] Voice 7: And I don't want to lose the idea of, in that business case,

[1:41:42] Voice 7: reaching out to as many partners as possible to work with our staff.

[1:41:50] Voice 7: So, yeah, just what we were talking about earlier is how many agencies

[1:41:56] Voice 7: can work with us on this.

[1:42:00] Voice 7: Thank you.

[1:42:03] Voice 5: And trustee fast.

[1:42:05] Trustee Fast: Yeah, I'd like to move that trust programs committee request staff to draft business cases to address indicators of ecosystem health and integrity in collaboration with others.

[1:42:20] Voice 8: Trustee fast.

[1:42:22] Voice 8: Could I ask if you could email that over to Coraline Strachan?

[1:42:27] Trustee Fast: Well, I haven't. That would take me a long time to type.

[1:42:30] Trustee Fast: I'll

[1:42:30] Voice 8: read it again. I'll read it again.

[1:42:32] Voice 8: Read it slowly, please.

[1:42:33] Voice 8: sure

[1:42:34] Trustee Fast: it's just the first half of number two except that after the word address it says

[1:42:43] Trustee Fast: indicators of ecosystem health and integrity um so

[1:43:01] Voice 8: just a minute while the screen catches up here

[1:43:03] Voice 8: i

[1:43:13] Trustee Fast: guess it should be a business case do them one at a time yeah to address indicators of ecosystem

[1:43:32] Trustee Fast: system health and integrity you could take them from the bottom a there yeah and then at the end

[1:43:55] Trustee Fast: in collaboration with others yeah and just take out the word identify that's my motion yeah thank

[1:44:24] Trustee Fast: you

[1:44:25] Voice 5: okay before i look for a seconder uh chair patrick you have some comment for us

[1:44:32] Voice 13: i'm well

[1:44:33] Voice 13: i'm wondering if i mean there's a potential that you know this could be we should say maybe a

[1:44:39] Voice 13: I like in collaboration with others, but, you know, it's a kind of a phased approach.

[1:44:43] Voice 13: You have sort of that exploration and groundwork stage, and that's working with others and all of that.

[1:44:49] Voice 13: And part of this is about defining and clarifying the scope, costs, and capacities of the future phases.

[1:44:55] Voice 13: So I think, you know, I'd look to staff if a phased approach is important in this motion or not.

[1:45:06] Voice 5: Director Frater?

[1:45:11] Voice 8: Can't hear you, Claire.

[1:45:13] Voice 8: I'm having trouble with that today.

[1:45:15] Voice 8: apologies, everyone. I would suggest a phased approach is going to be necessary. So I don't

[1:45:20] Voice 8: think it's necessary to name it. But I would suggest that the way this is phrased is quite

[1:45:25] Voice 8: narrow. If you wanted it to sort of more encompass the kinds of things that were talked about at

[1:45:30] Voice 8: regional planning committee, as well, so that you just this motion could potentially cover off all

[1:45:35] Voice 8: manner of opportunities, you might want to broaden it out to be about more than just indicators,

[1:45:40] Voice 8: Because indicators is really just naming the species or the ecosystem functions that we would measure over time, rather than undertaking the more broad assessment of, you know, ecosystem health or analysis of, you know, ecosystem wellness.

[1:45:55] Voice 8: So you might want to make it slightly more generic.

[1:46:00] Voice 8: Yeah, if that's your intent.

[1:46:06] Voice 5: Yeah, thank you.

[1:46:07] Voice 5: Trustee Fast?

[1:46:08] Trustee Fast: Yeah, it wasn't my intent.

[1:46:10] Trustee Fast: I was thinking about a step-by-step kind of approach or separating these out so that they weren't enormous big projects that the next council would immediately start dividing up and ask for more business cases.

[1:46:24] Trustee Fast: So I thought this was just a place to start.

[1:46:26] Trustee Fast: So I was, that's why I'm, feel free to, trustees to, you know, change it or whatever.

[1:46:34] Trustee Fast: But I did write it this way on purpose was just to start.

[1:46:38] Trustee Fast: Thank you.

[1:46:39] Trustee Fast: Yeah,

[1:46:43] Voice 5: thank you. And Director Frater, I know you had suggested some wording earlier that you thought would sort of encompass the work without getting overly specific. Can you remind us what that was?

[1:47:02] Voice 5: Something

[1:47:03] Voice 8: along the lines of business cases regarding measurement and reporting on ecosystem health. Yeah, something like very generic. What I will say is that I think our former staff biologist had done some work towards selecting indicators for the trust area for ecosystem health.

[1:47:19] Voice 8: I don't know where that work whether it was concluded or not so it may be that we're well

[1:47:24] Voice 8: along that path already I just don't know it's been so busy here I haven't kept in the loop

[1:47:29] Voice 8: but we can certainly look into that and report back out to you in July as to where that work

[1:47:35] Voice 8: got to and how much more is needed to build on what was started okay

[1:47:40] Voice 5: thank you and thanks

[1:47:41] Voice 5: Thanks, Gorlain, for putting that up.

[1:47:44] Voice 5: They are two different approaches.

[1:47:48] Voice 5: One is definitely a bit more focused,

[1:47:54] Voice 5: and that's the proposal from Trustee Fast, who I will now go to.

[1:47:58] Voice 5: But I think we'll have to move and second one of these

[1:48:03] Voice 5: and then consider, depending on the vote,

[1:48:07] Voice 5: how whether the other one is worth going uh into some work on trustee fast thank

[1:48:14] Trustee Fast: you when i said

[1:48:15] Trustee Fast: the first step i meant the first motion like i i i think i'm separating them out step by step

[1:48:24] Trustee Fast: and i was assuming there would be other motions that we would pass today related to this so

[1:48:30] Trustee Fast: So I just wanted to explain why it's such a small step.

[1:48:35] Trustee Fast: Thank you.

[1:48:37] Voice 5: Okay.

[1:48:38] Voice 5: So you were thinking that we would split that recommendation into three motions.

[1:48:44] Voice 5: Is that sort of where you're coming from?

[1:48:46] Voice 5: Okay.

[1:48:47] Voice 5: That's helpful.

[1:48:48] Voice 3: One, two, three, four, five.

[1:48:50] Voice 5: Yeah.

[1:48:50] Voice 5: Okay.

[1:48:51] Voice 5: Understood.

[1:48:51] Voice 5: Trustee Gover.

[1:48:54] Voice 11: I'm not sure if this is helpful, but on the second motion there,

[1:48:57] Voice 11: trust programs committee request staff trap business cases case regarding measurement

[1:49:03] Voice 11: reporting on ecosystem health and integrity because i think if we had an integrity we're

[1:49:09] Voice 11: broadening the um the ask broadening the scope of that business case which might um

[1:49:18] Voice 11: yeah which might satisfy okay

[1:49:24] Voice 5: so we've got we've got two uh two sort of uh approaches here

[1:49:29] Voice 5: uh one is the one recommended by trustee fast here which would be

[1:49:35] Voice 5: um the first of a of a couple motions second uh potential wording would be sort of more

[1:49:44] Voice 5: encompassing a little bit more general and uh isn't as specific um so could potentially just

[1:49:51] Voice 5: be one motion and um so how do we want to proceed should we just go ahead and look for a seconder

[1:50:01] Voice 5: for trustee fast's motion and go through them one by one or do we prefer to go with a slightly

[1:50:09] Voice 5: um slightly broader version rather than doing individual motions

[1:50:15] Voice 5: we know what trustee fast wants to do anyone else

[1:50:22] Trustee Fast: whatever you guys

[1:50:23] Trustee Fast: whatever you want to do that was just to try and get something on the floor

[1:50:28] Trustee Fast: and if that it hasn't been seconded whatever

[1:50:32] Trustee Fast: people want to correct

[1:50:35] Voice 5: correct understood so

[1:50:37] Voice 5: uh let's do it like this let's take trustee uh fast motion and um and if it is seconded then

[1:50:47] Voice 5: then we'll proceed to debate it and go that route.

[1:50:50] Voice 5: And perhaps if no one seconds it,

[1:50:52] Voice 5: then we'll consider the other potentials.

[1:50:55] Voice 5: Just trying to find a procedure that moves us along here.

[1:50:58] Voice 5: So I'll look for a seconder for the first motion.

[1:51:02] Voice 5: And if I don't see one, then we'll go consider the other one.

[1:51:05] Voice 5: I see Trustee Yates as a seconder, though.

[1:51:08] Voice 5: All right, so we've got a moved and seconded discussion

[1:51:12] Voice 5: on the motion, which is now on the floor.

[1:51:15] Voice 5: I'm not seeing any discussions.

[1:51:21] Voice 5: So I'll go ahead and call the question.

[1:51:23] Voice 5: All those in favor?

[1:51:24] Voice 5: I see two in favor.

[1:51:36] Voice 5: Okay.

[1:51:37] Voice 5: Take your hands down, please.

[1:51:41] Voice 5: And any opposed?

[1:51:47] Voice 5: I don't see any opposed.

[1:51:49] Voice 5: So that still carries.

[1:51:52] Voice 5: All right.

[1:51:53] Voice 5: So that is carried.

[1:51:55] Voice 5: Trustee Fast, did you want to proceed with additional motions

[1:52:00] Voice 5: motions to carry that the uh these out nope

[1:52:05] Trustee Fast: go ahead I think we can do the next one

[1:52:10] Voice 5: that's what

[1:52:11] Voice 5: I'm saying are you ready to go with the next one there I'm

[1:52:20] Trustee Fast: looking at the one on the screen as the

[1:52:23] Trustee Fast: next one okay

[1:52:30] Voice 5: I thought your attention was to make a series of motions based on the one we just passed

[1:52:36] Voice 5: with the individual items from the original recommendation in there?

[1:52:46] Voice 5: The State of the Islands report, et cetera?

[1:52:49] Voice 5: Was that your intention?

[1:52:53] Trustee Fast: Well, I thought we might all be chipping in.

[1:52:56] Trustee Fast: Sorry, I'm looking at the one that others put up,

[1:53:03] Trustee Fast: and I think Lisa was the last to talk about this one,

[1:53:06] Trustee Fast: when the trust programs committee requests staff to address business cases regarding measurement

[1:53:10] Trustee Fast: and reporting on those indicators it seems to me that's that's fine to be the next one that's what

[1:53:16] Trustee Fast: i was uh kind of thinking over sorry

[1:53:21] Voice 5: my mouse uh no worries no worries um all right well there's a

[1:53:27] Voice 5: potential motion there would somebody like to make the motion that we now see before us i want

[1:53:40] Voice 5: everyone a moment to read it and then i'll look for a hand just to go bro are

[1:53:49] Voice 11: we duplicating the

[1:53:50] Voice 11: motion here is it are they too similar look

[1:53:54] Voice 4: to staff they

[1:53:56] Voice 8: are similar one includes yeah one one

[1:54:00] Voice 8: is broader they're they're slightly overlap i mean if you pass both motions we'll come back

[1:54:04] Voice 8: to you with something that you know makes sense from a staff perspective yeah similar but different

[1:54:11] Voice 11: Okay, then I'll support the motion, and I'd be ready to make the motion.

[1:54:16] Voice 5: Okay, and just before I get you to make the motion, I want to see what Chair Patrick has for us.

[1:54:23] Voice 13: Well, I'm a bit confused by what you're doing, but that's okay.

[1:54:27] Voice 13: Not you, Peter, not the committee.

[1:54:30] Voice 13: I mean, the conversation was, you know, to try to keep a little broader aspect on the business case to allow for an expansion, you know, to an expansion isn't the right word, but an inclusion of the right items that we're working on across the Islands Trust.

[1:54:50] Voice 13: They're all related to, you know, the ecosystem health.

[1:54:57] Voice 13: So, you know, measurement and reporting, you know, well, there's decision making too related

[1:55:02] Voice 13: to that.

[1:55:02] Voice 13: So do you want to list everything that's there?

[1:55:05] Voice 13: You know, you already said you want to create the indicators, so it's okay.

[1:55:08] Voice 13: But I think you're trying to box in an issue that or box staff in to let them do the work

[1:55:14] Voice 13: to come back with what you know where are all of our needs and to package it together because there

[1:55:21] Voice 13: could be trust conservancy needs there could be others um regional planning committee and land

[1:55:25] Voice 13: use needs that uh to broaden it out okay

[1:55:34] Voice 5: yeah thanks for that and um i think the gist that i

[1:55:39] Voice 5: got from director freighter was that that the one we're currently looking at that trustee gavreau

[1:55:44] Voice 5: may be about to make with sort of the broad approach

[1:55:49] Voice 5: that would give staff that space to do some work and come back.

[1:55:55] Voice 5: I see I'm seeing a nod there.

[1:55:57] Voice 5: So, Trustee Gavreau, did you want to go ahead?

[1:56:00] Voice 11: Yes, I will.

[1:56:01] Voice 11: Thank you.

[1:56:02] Voice 11: I move that Trust Programs Committee request staff

[1:56:05] Voice 11: to draft business case regarding measurements

[1:56:09] Voice 11: and reporting on ecosystem health and integrity.

[1:56:14] Voice 5: All right.

[1:56:15] Voice 5: All right. So moved. And I'll look for a seconder. Trustee Yates is seconding. All right. Any discussion on the motion before us? Trustee Fast?

[1:56:33] Trustee Fast: Thank you. I support the motion. And maybe we want to have another one about a needs assessment business case for a needs assessment to help everybody and staff be able to get out what the needs are and what it would cost to get them and what would be involved.

[1:56:51] Trustee Fast: thank you yeah

[1:56:53] Voice 5: sure okay uh on the motion anybody else not seeing any i'll call the question all

[1:57:01] Voice 5: those in favor and that is unanimous so that carries and i think i heard uh some desire

[1:57:15] Voice 5: by trustee fast for another resolution well

[1:57:22] Trustee Fast: yeah thank you um okay i'm i'm gonna put a motion out

[1:57:29] Trustee Fast: And I hope people will help me understand because I'm not sure that I'm on the same page as everybody else today.

[1:57:35] Trustee Fast: But I moved that Trust Program Committee requests staff to draft a business case for a needs assessment for, I'm looking at my notes here,

[1:57:59] Trustee Fast: for updated collaborative processes

[1:58:21] Trustee Fast: and shared and data sharing

[1:58:25] Trustee Fast: for the purposes of maintaining healthy ecosystems.

[1:58:38] Trustee Fast: Over.

[1:58:52] Voice 5: For, oh, did you have something else?

[1:58:56] Voice 5: No,

[1:58:57] Trustee Fast: I couldn't hear you.

[1:58:59] Voice 5: Oh, okay.

[1:59:00] Voice 5: Your hand

[1:59:00] Voice 5: is still up.

[1:59:01] Voice 5: That's all.

[1:59:03] Voice 5: Okay, before we second this one, any comments from anyone?

[1:59:13] Voice 5: Trustee Yates?

[1:59:15] Voice 7: Just wondering if we could shorten it a bit to say,

[1:59:20] Voice 7: Trust Programs Committee requests staff to draft a business case

[1:59:24] Voice 7: for updating collaborative processes and data sharing, blah, blah, blah,

[1:59:31] Voice 7: and just drop the needs assessment part.

[1:59:36] Voice 5: Okay.

[1:59:37] Voice 5: Okay. Brevity is always great, but I'll look to the proposer of the motion to see if that makes sense and whether we need all of the verbiage in there or whether we can do without some of it. It's up to you.

[2:00:00] Trustee Fast: Thank you. I used the words a needs assessment on purpose because I heard it from Chair Patrick and I know, I mean, I don't know anymore, but I used to use the words needs assessment, a needs assessment as a way of taking a broad environmental view over,

[2:00:22] Trustee Fast: a broad view over the information environment and the legislative environment of an organization to

[2:00:31] Trustee Fast: find out what is needed and how are those things needed so the needs assessment is a technical

[2:00:37] Trustee Fast: kind of term and means a report where you look at all the needs and you assess them and say these

[2:00:45] Trustee Fast: are the most important and these ones are we don't have these these ones we have some of it

[2:00:50] Trustee Fast: But anyway, that's why I put it in there.

[2:00:52] Trustee Fast: But if it doesn't make sense to nowadays, maybe it's an old-fashioned term.

[2:00:56] Trustee Fast: Over.

[2:01:02] Voice 5: Okay.

[2:01:04] Voice 5: Any other comments, or should we just go ahead and get this one moved and on the floor?

[2:01:09] Voice 5: I'm thinking maybe we should get this moved on the floor and then.

[2:01:14] Voice 5: Trustee Graham?

[2:01:16] Voice 9: Yeah, thank you, Chair.

[2:01:17] Voice 9: Just a question.

[2:01:18] Voice 9: Can you give me an example of a collaborative process, please?

[2:01:26] Trustee Fast: Is that me?

[2:01:31] Voice 9: Sure.

[2:01:32] Voice 9: Anyone.

[2:01:34] Trustee Fast: Well, I was trying to get at the idea of working with others, which I think in collaboration with others, what I think we put in the first motion, the idea of working with the ecology labs at UBC and SFU, maybe, or whatever, our partners at the province, the Bowen Island municipality.

[2:02:01] Trustee Fast: That's what I was trying to get at there.

[2:02:02] Trustee Fast: how do we work with those others how do we share the data how is it meetings is it ongoing every

[2:02:13] Trustee Fast: couple of years you check in is it a one-off I don't know good good clarification question I don't

[2:02:20] Trustee Fast: have clarity director

[2:02:26] Voice 5: freighter and then I'll go to chair Patrick okay

[2:02:32] Voice 8: I can just give one example

[2:02:33] Voice 8: is the Coastal Douglas Fir Conservation Partnership

[2:02:36] Voice 8: that we're in.

[2:02:37] Voice 8: Catherine Martel, the biologist with the conservancy,

[2:02:41] Voice 8: sits on one of the leading bodies.

[2:02:45] Voice 8: They've just produced a biodiversity atlas

[2:02:47] Voice 8: with numerous mapping layers,

[2:02:49] Voice 8: some of which apply to the trust area

[2:02:51] Voice 8: or many of which apply to the trust area.

[2:02:52] Voice 8: That would be an example, I would think,

[2:02:54] Voice 8: of the nature that you're looking for.

[2:02:56] Voice 8: So just one practical example

[2:02:57] Voice 8: that we're already involved in.

[2:03:02] Voice 5: Trustee Graham, follow-up?

[2:03:03] Voice 9: Yeah, thank you.

[2:03:04] Voice 9: So when I hear mapping layers, then I start to think of the list, the land information tool that was debated and discussed at the Regional Planning Committee.

[2:03:16] Voice 9: And so is this what you're suggesting is the broader use of that kind of information as opposed to looking at it for density increases for affordable housing, but you're also looking at these layers, maybe adding other layers from other sources to establish the purpose of maintaining or increasing healthy ecosystems?

[2:03:46] Voice 9: systems. Is this what you're getting at?

[2:03:49] Trustee Fast: If I can jump in, I agree with Claire. I don't know

[2:03:57] Trustee Fast: what the other thing is you're talking about. I'm not on that committee, and I have nothing to do

[2:04:01] Trustee Fast: with density or affordable housing isn't in my mind. What I have in my mind is the

[2:04:09] Trustee Fast: marine reference guide over here in Howe Sound, which is part of the

[2:04:12] Trustee Fast: the Alcatsum Howe Sound Biosphere Reserve,

[2:04:16] Trustee Fast: and all kinds of people sit on a Howe Sound community roundtable,

[2:04:22] Trustee Fast: or, you know, we work together, forum, sorry,

[2:04:26] Trustee Fast: and that's one of the secretariat funds, a little bit of that,

[2:04:30] Trustee Fast: getting together as elected folks.

[2:04:32] Trustee Fast: But also the Marine Reference Guide has got a whole bunch of partners,

[2:04:35] Trustee Fast: and it also has a governance circle,

[2:04:40] Trustee Fast: or marine planning circle that uses some of these tools and involves some first nations and

[2:04:45] Trustee Fast: what what is it coming up as a huge big interactive uh map uh with all kinds of layers including

[2:04:52] Trustee Fast: from industry because it's an uh uh eco reserve the idea being where nature and humanity thrive

[2:05:00] Trustee Fast: so i wasn't being specific i was being more like what partners are out there um and who could we

[2:05:08] Trustee Fast: work with so we don't duplicate and so we find the new layers and the new info that relates to

[2:05:15] Trustee Fast: ecosystem health and i'll stop talking now sorry okay

[2:05:23] Voice 13: now we have two similar motions that when we

[2:05:27] Voice 13: when we talked i had suggested that we say phased approach and staff said we didn't need to have a

[2:05:31] Voice 13: phased approach because it's going to be a phased approach to doing the work anyway well first phase

[2:05:36] Voice 13: is sort of this data exploration the needs and all of this is the first phase of doing the work so

[2:05:41] Voice 13: So I feel we're now getting that we've asked staff to take a phased approach to doing this, you know, to doing the ecosystem health indicators.

[2:05:51] Voice 13: Now we're telling them how to do that phased approach.

[2:05:54] Voice 13: I think we need to allow staff to come back with a business case of what that phased approach might be.

[2:06:00] Voice 13: And I would I would hope that they would, of course, be taking data needs assessments, problem solving.

[2:06:05] Voice 13: You know, there's a whole bunch of different issues that could be in that very early step of the first phase.

[2:06:17] Voice 11: Thank you. I completely see the reasonableness in this motion and I appreciate it too. I'm just thinking perhaps maybe it's not a business case. Maybe we should be asking for staff to just assess the opportunity for updated collaborative processes and sharing my thoughts.

[2:06:34] Voice 11: Thank you.

[2:06:38] Voice 5: Trustee Fast, you're muted.

[2:06:48] Trustee Fast: I'm happy to take this off the table.

[2:06:50] Trustee Fast: I've just heard from Chair Patrick.

[2:06:51] Trustee Fast: I was trying to put something in there that reflected her talking about the needs, hearing that she's in support of this motion.

[2:07:00] Trustee Fast: I just want to stop making all these motions.

[2:07:03] Trustee Fast: And can I remove it?

[2:07:12] Voice 5: I don't think we quite got to seconding it.

[2:07:14] Voice 5: it but in my memory i think we didn't quite get to seconding it but i see director freighter

[2:07:21] Voice 8: i was just going to ask if um our recorder corlin could advise if it was seconded or not

[2:07:26] Voice 8: uh

[2:07:33] Voice 10: it was not seconded

[2:07:35] Voice 5: okay great thank you for that so in that case we can just uh

[2:07:40] Voice 5: there's not a desire to proceed with it we can just let it let it let it go um okay so in that

[2:07:49] Voice 5: that case is there any further um sorry for any further work on this topic today we did have we

[2:08:01] Voice 5: did pass two uh motions and i see director freighter uh

[2:08:08] Voice 8: no i'm just going to note because

[2:08:10] Voice 8: we've had an open kind of conversation day today that of course much of this work would have been

[2:08:14] Voice 8: undertaken by your biologist position that is not on staff and so as we undertake this work staff

[2:08:19] Voice 8: are trying to identify how we move ahead in the absence of that role here, because it would be

[2:08:25] Voice 8: the natural role to take on much of this work. So I'm just going to name that because I think

[2:08:30] Voice 8: it's be remiss not to, that that is the role that would typically have coordinated a lot of this

[2:08:36] Voice 8: data acquisition, worked with other biologists or data partners around the data that sustains

[2:08:41] Voice 8: our ecological decision making. So I'm just going to name that here, because that will inevitably

[2:08:45] Voice 8: be part of this conversation of where does this responsibility sit within the organization?

[2:08:51] Voice 8: You know, with our GIS department, is it in the planning department? Is it in trust area services

[2:08:55] Voice 8: or is it within conservancy? So that's something we as staff are going to have to sit down and take

[2:08:59] Voice 8: a look at in the absence of that sort of coordinating role in the organization. Where are

[2:09:03] Voice 8: we focusing this work and this effort? So appreciate the direction to create the business

[2:09:08] Voice 8: cases today. And I will take this back to our leadership team. And I think we'll have a

[2:09:12] Voice 8: a conversation with the planning department and with Conservancy about how we bring forward sort

[2:09:17] Voice 8: of an integrated approach that will address all the needs of the different departments.

[2:09:22] Voice 8: And I've heard the conversation today about really reaching out into the world and try to bring the

[2:09:26] Voice 8: best that we can around the work that's already going on, the data sets that already exist,

[2:09:31] Voice 8: and the experts that are already working in this field and interested in the trust area.

[2:09:35] Voice 8: It's just going to be finding the current resources to do that work

[2:09:39] Voice 8: um when work programs are already quite full so we will look at that and we'll bring back the best

[2:09:44] Voice 8: advice we can thank you great

[2:09:47] Voice 5: thank you and then so between the one more sort of focused motion

[2:09:52] Voice 5: that was passed and the and the other one that was a bit broader there's plenty of room uh from

[2:09:58] Voice 5: staff perspective to uh to to take up the work all right so no no further action required from

[2:10:06] Voice 5: From the staff perspective, trustees, anything else before we move along?

[2:10:11] Voice 5: I'm not seeing a frantic waving of hands.

[2:10:20] Voice 5: So I think we've addressed, just have a quick go back and have a look here.

[2:10:29] Voice 5: I think we've addressed everything that was on our agenda today.

[2:10:33] Voice 5: um so the next meeting of the uh trust programs committee is scheduled for thursday july 23rd

[2:10:45] Voice 5: 2026 uh from 10 a.m to 3 p.m and if there is nothing further i believe we could move to

[2:10:55] Voice 5: adjournment i'm seeing some nods and some smiles there so thanks everybody and uh really appreciate

[2:11:05] Voice 5: all the work today we actually some pretty substantive uh pieces that we've worked through

[2:11:12] Voice 5: here so appreciate everybody's uh input and dedication and all the support that we've got

[2:11:18] Voice 5: from staff and in this uh in this meeting today so um with that i will suggest that we move to

[2:11:25] Voice 5: adjournment thank you anyone

[2:11:28] Voice 5: opposed okay we are adjourned

[2:11:32] Voice 7: thank you corlin good job trustee peterson

[2:11:37] Voice 7: thank you