Salt Spring Island Local Trust Committee public hearing, May 14, 2026

[0:00:01] Voice 8: The

[0:00:02] Voice 4: ground check is good, Chair Peterson, and I did send Trustee Harris a link this morning should he wish to join us online.

[0:00:12] Voice 11: Okay, thank you.

[0:00:13] Voice 4: Did he send regrets?

[0:00:15] Voice 4: Not to me.

[0:00:17] Voice 11: Okay.

[0:00:18] Voice 11: Well, let's get going here then.

[0:00:20] Voice 11: Good afternoon.

[0:00:21] Voice 7: I'm going to call this regular meeting of the Salt Spring Island Local Trust Committee to order.

[0:00:27] Voice 7: order. Everyone should be aware we're live streaming the meeting and recording will be

[0:00:33] Voice 7: posted

[0:00:34] Voice 11: on the Islas Trust website in a few days. I want to begin the meeting today by

[0:00:39] Voice 11: acknowledging that we're fortunate to be able to gather in the territories of Coast Salish

[0:00:44] Voice 7: peoples, including the St. Chiltern and Hul'qminim speaking peoples, the stewards of these lands

[0:00:50] Voice 7: and water since time immemorial.

[0:00:55] Voice 11: So my name is Tim Peterson.

[0:00:57] Voice 11: I'm elected on the Skidi Island

[0:00:59] Voice 11: and the chair of the Salisbury Island Local Trust Committee.

[0:01:02] Voice 7: Also with me today is local trustee, Laura Patrick,

[0:01:09] Voice 11: and don't have trustee Harris today.

[0:01:12] Voice 11: Perhaps she'll join us a bit later.

[0:01:15] Voice 11: And

[0:01:15] Voice 7: then I'm gonna go over to Director of Planning,

[0:01:20] Voice 7: to introduce the staff joining us today.

[0:01:23] Voice 7: Chair, today I have with me, I have Honourable,

[0:01:26] Voice 7: what, oh my gosh, Shogo.

[0:01:31] Voice 7: I can

[0:01:32] Voice 7: say it when I'm not on camera, Shogo.

[0:01:36] Voice 7: And we have Honourable Peter Dink,

[0:01:39] Voice 7: Gus and of course, Honourable Stephanie.

[0:01:42] Voice 7: And online, we have Lisa Miller

[0:01:45] Voice 7: and I believe we have Manager of By-law,

[0:01:49] Voice 7: applying to enforcement services warning group.

[0:01:53] Voice 7: Great, thank you.

[0:01:54] Voice 7: So we have an agenda before us.

[0:01:56] Voice 7: I'll look to see if there's any amendments to the agenda.

[0:02:00] Voice 7: Done, I'll take it by general consent then.

[0:02:02] Voice 7: We will adopt the agenda as presented.

[0:02:08] Voice 11: So first up, we have the

[0:02:10] Voice 7: public participation space.

[0:02:14] Voice 7: Just remind everyone we have had public hearing

[0:02:17] Voice 7: for bylaw 546 and a couple of introductory remarks uh

[0:02:25] Voice 11: we're going to uh lay out some

[0:02:29] Voice 11: expectations we will speak respectfully uh we'll acknowledge concerns without causing harm

[0:02:36] Voice 11: we'll uphold cultural safety and we'll keep the conversation constructive and i think with that

[0:02:47] Voice 11: I saw a hand yeah

[0:02:48] Voice 2: I'd like to speak is it from here or do I go I

[0:02:51] Voice 11: think you're close enough yeah

[0:02:53] Voice 11: yeah

[0:02:54] Voice 2: I have something to say on something that I seem to have seen on the agenda as well as just

[0:02:59] Voice 2: a quick question I hope I can do both um one thing is like I saw something online on the agenda

[0:03:07] Voice 2: and I don't know if it's relevant to today's meeting about a house or dwelling on Isabel

[0:03:13] Voice 2: point road wishing to go up a story and just correct me if that's not currently uh relevant

[0:03:20] Voice 2: but i just wanted to point out that isabella point road is historically connected as a hawaiian

[0:03:27] Voice 2: area as well as a coast salish area as well as being a very um fragile area and a very unique

[0:03:36] Voice 2: uh beautiful road especially what people see when they come in to salt spring on the

[0:03:42] Voice 2: fulford ferry like the gateway to salt spring i already know about the large house that was

[0:03:47] Voice 2: able to be built or being constructed with lots of tar paper i hope people don't get offended but

[0:03:53] Voice 2: it's something that you always see now when you're going there and i'm not sure if that's the same

[0:03:58] Voice 2: property but i just would like to underline like my mom her house is actually down isabel point

[0:04:05] Voice 2: road so i go down there for a bit and i just like to underline like it's not just from my point of

[0:04:11] Voice 2: of view as somebody who likes the area but also like I even I work with someone who's from the

[0:04:18] Voice 2: Rowland family and it's just got a lot of significance and I don't think it's the first

[0:04:22] Voice 2: place to start with single family houses being able to get taller so that's just some opinion

[0:04:29] Voice 2: about that I just want to provide that input and I do have a question but I could ask it at another

[0:04:34] Voice 2: point but I just wondered if there's a TUP that's going on and some of the requirements for the

[0:04:41] Voice 2: TUP are felt to be not followed is there like is that bylaw enforcement or who does a person

[0:04:47] Voice 2: like just just informational who does a person go to to start a conversation about that if you know

[0:04:54] Voice 2: that the Honours Trust issued a TUP but then you get some input from people who are right there

[0:05:00] Voice 2: that that rules of the TUP are not being followed like who would I go to? Over to staff. Sure

[0:05:06] Voice 7: Very well. Thanks, Jane. So for temporary use permits, it's an enforcement issue and you call law enforcement.

[0:05:12] Voice 7: It's easy to find that number online. If you can't find it, you can call me directly.

[0:05:16] Voice 2: Or you can call me online, too.

[0:05:18] Voice 7: Awesome.

[0:05:19] Voice 2: Thanks, Stefan. Yeah, thank you.

[0:05:22] Voice 2: Okay,

[0:05:23] Voice 7: thank you. Anyone else today?

[0:05:28] Voice 11: No? Okay. Well, on we go then.

[0:05:32] Voice 11: And trustee report, trustee Patrick.

[0:05:39] Voice 9: I took some time off in April, but got sick.

[0:05:45] Voice 9: I guess the moral of the story is don't take time off.

[0:05:50] Voice 9: I attended the Association of Vancouver Island Coastal Communities,

[0:05:54] Voice 9: known as AVICC.

[0:05:56] Voice 9: It's a regional conference that serves as a lead-up to the Union of BC

[0:06:00] Voice 9: Municipalities Convention of Fall.

[0:06:02] Voice 9: The conference includes a number of sessions that were highly relevant

[0:06:05] Voice 9: and provided valuable learning.

[0:06:07] Voice 9: and I've submitted a separate report on those sessions.

[0:06:12] Voice 9: I'd also like to encourage my colleagues and staff

[0:06:17] Voice 9: and anyone else in the audience

[0:06:19] Voice 9: or listening online to read Unseated,

[0:06:23] Voice 9: Understanding British Columbia's Colonial Past

[0:06:26] Voice 9: and Why It Matters Now by

[0:06:27] Voice 9: George Abbott.

[0:06:29] Voice 9: On April 26th, I attended and also was a sponsor

[0:06:34] Voice 9: for a good relations discussion

[0:06:35] Voice 9: discussion featuring Adam Olson and George Abbott.

[0:06:39] Voice 9: I left the session with a renewed sense of clarity

[0:06:41] Voice 9: and urgency about the work ahead.

[0:06:43] Voice 9: And we are living through a genuine period of transition.

[0:06:46] Voice 9: And this book clearly sets out that indigenous Thailand

[0:06:49] Voice 9: was never extinguished in British Columbia.

[0:06:52] Voice 9: While that reality is not new,

[0:06:54] Voice 9: our collective willingness to engage with it

[0:06:56] Voice 9: in a meaningful way is.

[0:07:00] Voice 9: In terms of the Island's First Council work,

[0:07:03] Voice 9: I chaired a recent executive committee meeting

[0:07:06] Voice 9: and also attended meetings of the governance committee,

[0:07:08] Voice 9: regional planning committee and trust programs committee.

[0:07:11] Voice 9: A key question for me that's emerging from this work

[0:07:15] Voice 9: is how should the Island's Trust begin evolving

[0:07:17] Voice 9: for primarily a conventional land use planning framework

[0:07:21] Voice 9: toward a more integrated conservation oriented

[0:07:24] Voice 9: and ecosystem informed planning approach

[0:07:27] Voice 9: that better reflects our current ecologic realities,

[0:07:30] Voice 9: reconciliation commitments

[0:07:31] Voice 9: and the long-term well-being of our island communities.

[0:07:36] Voice 9: This question is not based on the assumption that current staff work is inadequate,

[0:07:42] Voice 9: nor does it presume a specific model such as system-based management has already been selected.

[0:07:47] Voice 9: Rather, it reflects on the recognition that ecological pressures, climate impacts, housing and growth challenges,

[0:07:55] Voice 9: and expectations around reconciliation have all intensified significantly over time.

[0:08:02] Voice 9: The intent is to support Trust Council in thoughtfully assessing whether current planning

[0:08:06] Voice 9: tools and governance approaches are sufficient to meet the mandate in the decades ahead and

[0:08:12] Voice 9: to begin exploring future-oriented approaches that strengthen conservation outcomes, community

[0:08:18] Voice 9: resilience, and relationships with First Nations.

[0:08:21] Voice 9: I also participated in the onboarding working group where trustees are working with staff

[0:08:25] Voice 9: to support a strong start for next term of Council.

[0:08:28] Voice 9: Council. I chaired a committee of the whole meeting just yesterday where trustees considered

[0:08:34] Voice 9: the What We Heard report and next steps related to the trust policy statement. I attended the BC

[0:08:41] Voice 9: Economic Development Conference this week at my own expense. It provided an important opportunity

[0:08:47] Voice 9: to engage local governments, Indigenous leaders, community economic development staff, and community

[0:08:52] Voice 9: organizations on the interconnected challenges facing communities across British Columbia.

[0:08:57] Voice 9: I continue to hold the view that long-term community well-being, environmental well-being, cannot be separated, and that healthy ecosystems, resilient local economies, housing, infrastructure must be considered together.

[0:09:11] Voice 9: The conference supported relationship building, knowledge sharing, and exploration of approaches that can help violent communities remain both environmentally and socially resilient in the future.

[0:09:21] Voice 9: Finally, I was honored to join Councilor Sarah Rydell of Central Saanich, Gail Baker, on a panel following the screening of the documentary Prime Minister, which focused on Jacinda Ardern from New Zealand.

[0:09:36] Voice 9: We had a frank discussion about the challenges facing women in local politics.

[0:09:41] Voice 9: That's my report.

[0:09:42] Voice 11: Thank you, Justice Patrick.

[0:09:44] Voice 11: So for my chair of the board, I was able to virtually attend the local community commission's session on Ganges Harbour back in April and also was able to zoom in to hear the project advisory planning commission meeting also in April.

[0:10:07] Voice 11: just briefly touching on the Association of Vancouver Island Coastal Communities

[0:10:12] Voice 11: convention which I also attended

[0:10:13] Voice 11: a couple of really great sessions

[0:10:17] Voice 7: there's one on bridging the divide

[0:10:20] Voice 7: which really speaks to

[0:10:22] Voice 7: sort of trying to attain balance between

[0:10:25] Voice 7: conviction on one

[0:10:27] Voice 11: hand and openness on the other side

[0:10:28] Voice 11: and some pros and cons

[0:10:31] Voice 11: of being too deep into their pull

[0:10:33] Voice 11: and I thought it was very informative and eye-opening and

[0:10:38] Voice 7: good

[0:10:40] Voice 11: discussion

[0:10:41] Voice 11: and some good thoughts shared there on that.

[0:10:45] Voice 11: Also, a really good session on the couch in case with Liz Stone, Jack, and James,

[0:10:53] Voice 11: James, and Hamilton, you know, some really proficient and experienced legal minds in

[0:11:05] Voice 11: local government and Indigenous law across Canada, and great sort of plain language

[0:11:13] Voice 11: section that

[0:11:14] Voice 7: this sort of thing that I wish that had been recorded so it would be shared,

[0:11:19] Voice 7: because it was really easy to understand, I think,

[0:11:23] Voice 7: for lay persons that aren't deeply steep

[0:11:26] Voice 7: in reading legal opinion.

[0:11:32] Voice 11: Yes, so we had a governance committee meeting as well,

[0:11:36] Voice 11: as mentioned,

[0:11:38] Voice 7: the EdFest Programs Committee,

[0:11:39] Voice 7: but it is a little bit of a busy time,

[0:11:40] Voice 7: the onboarding working group,

[0:11:42] Voice 7: and yesterday's Committee of the Whole on Next Steps

[0:11:45] Voice 7: on

[0:11:45] Voice 11: the Policy Statement Amendment Project,

[0:11:48] Voice 11: which I'll just reiterate that staff made clear

[0:11:54] Voice 11: at our March Trust Council meeting

[0:11:56] Voice 11: that project will not be completed before end of term.

[0:12:00] Voice 11: Nevertheless, Trust Council is working to consider

[0:12:04] Voice 11: what steps

[0:12:05] Voice 7: can and should be taken before end of term

[0:12:08] Voice 7: to ideally set up the next term of trustees

[0:12:12] Voice 7: as well as possible.

[0:12:14] Voice 7: And I will leave that there.

[0:12:19] Voice 7: So, I see

[0:12:20] Voice 11: our CRD and LCC reps are elsewhere today. We have the

[0:12:27] Voice 7: draft minutes of the April

[0:12:31] Voice 7: 9th regular year for adoption. Anything on those bits?

[0:12:37] Voice 7: No.

[0:12:38] Voice 11: Okay, we will take it by general consent. Those are adopted as presented. And then we

[0:12:45] Voice 11: have a number of abc minutes uh from april 21st the project advisory planning commission meeting

[0:12:52] Voice 7: minutes uh for review um the april 23rd agricultural advisory planning commission meeting

[0:13:01] Voice 7: minutes and the april 30th uh regular advisory planning commission minutes

[0:13:08] Voice 7: It's trustee Patrick should

[0:13:11] Voice 9: find the application number,

[0:13:14] Voice 9: but it's related.

[0:13:17] Voice 9: That was our last meeting was that there was the rezoning

[0:13:20] Voice 10: over

[0:13:21] Voice 9: in the Musgrave area,

[0:13:23] Voice 9: proper resort and other things.

[0:13:26] Voice 9: And the report was going to be updated, just revised.

[0:13:32] Voice 9: Correct.

[0:13:33] Voice 9: There were some errors and I know that's probably why

[0:13:37] Voice 9: I didn't go to the APC for that, so I just don't know where that work is. I thought we

[0:13:48] Voice 9: were going to see the corrected report back on our agenda, and I assume, you know, the

[0:13:56] Voice 9: APCs haven't been able to see that result yet, so they wait for the corrected report

[0:14:00] Voice 9: as well.

[0:14:06] Voice 7: so you're advised of that we're waiting to see the updated report um anything else on those

[0:14:15] Voice 7: minutes okay thank you

[0:14:16] Voice 11: for bringing up that piece uh we have uh correspondence two pieces

[0:14:22] Voice 11: of correspondence to consider um

[0:14:25] Voice 7: anything on either of those just about that okay i

[0:14:46] Voice 9: i just

[0:14:47] Voice 9: think um i know i've already reported our staff the uh community engagement report from the royal

[0:14:55] Voice 9: roads state here as they're doing the work and i just think it's really laying a good example

[0:15:05] Voice 9: of incorporating indigenous engagement into visions and developing uses of properties

[0:15:14] Voice 9: and so I've already sent it to some of our staff

[0:15:17] Voice 9: just to be aware of what happened

[0:15:23] Voice 9: and how it could be useful.

[0:15:25] Voice 9: Great, thank you.

[0:15:28] Voice 9: Yes.

[0:15:32] Voice 9: I would be so tempted to write back

[0:15:34] Voice 9: a thanks but no thanks letter.

[0:15:36] Voice 9: I don't think the problem is fully understood

[0:15:39] Voice 9: by just saying this is a connections issue,

[0:15:41] Voice 9: go deal with the other ministry.

[0:15:43] Voice 9: We specifically wrote to the housing ministry

[0:15:46] Because of the housing issue related to this

[0:15:50] Voice 9: connection. So I am disappointed with their response. I think

[0:15:55] Voice 9: I think they could have helped bring us some innovation. We'll be talking about it later.

[0:16:06] Voice 9: But I am disappointed with their response. We asked for help. We need help. And this is a hard no. Salt Spring doesn't help us.

[0:16:20] Voice 7: yeah well i certainly concur with the disappointment and

[0:16:23] Voice 7: essentially dismissive reply uh

[0:16:29] Voice 11: but we'll receive those for information then

[0:16:32] Voice 11: and uh next up we have the follow-up action list uh starting

[0:16:38] Voice 7: on page 62 and over to staff to uh

[0:16:42] Voice 7: how would you like you'd like to highlight for us thank you chair you know matt um i've only had the

[0:16:48] Voice 7: chance to share some view it this morning and last night. So I

[0:16:52] Voice 7: have no updates for you. But I will come back to the Excel

[0:16:56] Voice 7: preceding generate questions.

[0:17:02] Voice 7: Interesting. I see. So hopefully, we're both got

[0:17:07] Voice 7: probably

[0:17:07] Voice 7: if you check back anything on the pull up action list? No,

[0:17:15] Voice 10: Stan.

[0:17:17] Voice 11: The only thing I've had highlighted was just inquiring

[0:17:22] Voice 11: about the protocol agreement between Chapel

[0:17:26] Voice 7: Regional District and some special trust committee

[0:17:28] Voice 7: and sort of looking for a check-in on that but I understand there's uh it did actually

[0:17:34] Voice 7: I did have a brief uh touch base with the CRD staff this morning just to uh you know the

[0:17:40] Voice 7: staffing situation so they were able to give me an update where they thought these items were and

[0:17:46] Voice 7: so I at least have a little bit of progress from their perspective they thought you know that the

[0:17:53] Voice 7: progress was anything with our lawyers yeah it's true or not so at least I've got a bit of

[0:17:59] Voice 7: that's for them and I'll follow up great I

[0:18:03] Voice 9: think it is important work this stems from a motion

[0:18:06] Voice 9: Peter wrote I made before the last election trying to set up the LCC for a successful

[0:18:14] Voice 9: And so I think from a legacy standpoint, that is one piece of work that would be nice to have completed this term so that next term the LTC and the LCC can get off and have a

[0:18:27] Voice 8: good

[0:18:28] Voice 9: relationship start.

[0:18:31] Voice 7: Would you like me to prioritize that as I review the call to action?

[0:18:39] Voice 7: Well, it's been in the works for a long time.

[0:18:43] Voice 7: i think uh there's any way that can be completed before the term i think that would be great to set

[0:18:48] Voice 7: up uh the next term of that that in place okay

[0:18:55] Voice 11: next up we have the uh quarterly work uh program

[0:19:01] Voice 11: update report starting

[0:19:03] Voice 7: on page 66 and again all over to staff to see walk us through anything

[0:19:10] Voice 7: anything that you think stands out thank you chair um i just recently read that into this as well

[0:19:17] Voice 7: uh i think the key takeaway from when i took away from it was that staff uh has caught up

[0:19:23] Voice 7: to and is addressing the backlog about which is like well that staff are now um catching up

[0:19:31] Voice 7: it's great news you can certainly see that level of production at your meetings there's

[0:19:38] Voice 7: There's always been applications there.

[0:19:42] Voice 7: That's the main thing I took away from it.

[0:19:44] Voice 7: I'm happy to answer any questions

[0:19:45] Voice 7: and be able to report back at the next meeting.

[0:19:49] Voice 7: Trustee Patrick.

[0:19:51] Voice 9: What we were, I know, setting up for in this meeting,

[0:19:55] Voice 9: which I have to delay to a future meeting,

[0:19:58] Voice 9: is trying to do some housekeeping

[0:20:00] Voice 9: on a particular future projects list,

[0:20:05] Voice 9: which I do not like the name.

[0:20:07] Voice 8: And we were

[0:20:08] Voice 9: encouraging staff to think out of the box.

[0:20:10] Voice 9: it is not a future projects list it is a parking lot of ideas thoughts and things that happen in

[0:20:17] Voice 9: a moment and it's just captured and stopped so we were thinking of doing you know we were

[0:20:23] Voice 9: encouraging staff to be bold and to in the salt spring we can always try to break the mold and

[0:20:31] Voice 9: so choose um to try to make that list more constructive and useful um to a future local

[0:20:40] Voice 9: trust committee um because it's you know it is a parking lot of ideas and a lot of them are

[0:20:48] Voice 9: I would disagree

[0:20:50] Voice 7: um but I'm just curious so did the staff review uh trust council policy

[0:21:00] Voice 7: the uh regarding the little program fall action list priority changes so it's a standardized

[0:21:04] Voice 7: no we we

[0:21:05] Voice 9: understood it was a standardized process and that we were following suit but we were we

[0:21:09] Voice 9: were going to do some homework and work in

[0:21:11] Voice 9: this meeting and work that was the intent that's not

[0:21:14] Voice 9: how this report is set up we were going to go through it and

[0:21:17] Voice 9: order it and clean it up um and

[0:21:20] Voice 9: kind of a working environment to make that list more reflective of today

[0:21:29] Voice 9: but I know I'm not prepared to do that today and I think it is something we should be doing

[0:21:36] Voice 9: sometime before the end of the term of not leaving a legacy list of ideas

[0:21:45] Voice 7: okay so through the chair I didn't see any report about that here so you're bringing that up it's

[0:21:49] Voice 7: on the project list but it's not giving this yeah thank you and and yeah i think it's it is really

[0:21:55] Voice 7: about sort of again uh setting up the the future um post-election committee uh to be in a slightly

[0:22:04] Voice 7: better better space that's one of those things that we can we can put some energy into clean

[0:22:11] Voice 7: things out of it um yeah i just was

[0:22:16] Voice 11: noting the table on page 68 and uh

[0:22:22] Voice 11: the application time in keywords dropped uh significantly and

[0:22:27] Voice 7: and despite the uh application

[0:22:30] Voice 7: per fte going up a bit so um looking good and glad to see uh that that is working well and hopefully

[0:22:40] Voice 7: that's uh feeling better for for staff pressure as well um so we do have a resolution there on the

[0:22:53] Voice 7: top of page 66 to consider sure

[0:22:56] Voice 9: i don't think anything changes so i'm glad that i moved that

[0:22:59] Voice 9: the salisbury island local trust committee received the work program update report from

[0:23:04] Voice 9: the regional planning manager dated may 14 2026 for information second

[0:23:10] Voice 7: promotion any discussion

[0:23:13] Voice 7: No, I'll call the question. All those in favor that carries. I'm

[0:23:18] Voice 9: wondering if we should hold off on the second function to later in the meeting after the OCP conversation just because there are some questions about re-establishing priorities in that report.

[0:23:34] Voice 9: it so if we could defer sure we can

[0:23:37] Voice 7: defer that motion it

[0:23:38] Voice 9: comes to the end anyway yeah

[0:23:41] Voice 7: that's totally reasonable flag

[0:23:47] Voice 10: that right there and

[0:23:52] Voice 9: this got stuck here so

[0:23:54] Voice 9: at least we're just going to revisit yeah

[0:23:57] Voice 7: we can just we can circle back to that that's appropriate

[0:24:01] Voice 7: uh yes and there is the future projects uh list on page 71 we're going to revisit

[0:24:11] Voice 7: future meeting at a future meeting uh so that does bring us to the application and referral section

[0:24:18] Voice 7: uh starting on page 74 the development variance permit and i believe this is planner fatino that's

[0:24:30] Voice 7: leading us off on this one joining us online someone else presenting the report today

[0:24:38] Voice 5: Thank you, Mr. Chair. I'll be making the presentation on behalf of Planner Portino.

[0:24:44] Voice 9: We should check this. I don't know if they can hear you at all on that.

[0:24:51] Voice 8: Thank

[0:24:51] Voice 6: you, Mr. Chair. I'll be making the presentation on behalf of Planner Portino.

[0:24:57] Voice 6: This application is for a variance farming for subject property 371 Isabella Point Road.

[0:25:04] Voice 6: The purpose of the application is to vary section 4.5.1, subsection 4 of the Salt Spring Land Use By-law to permit the siting of a septic field 15 meters away from the natural boundary of the water body instead of the 30-meter as contained in the Land Use By-law.

[0:25:24] Voice 6: As for the applicants' letter of narrative, they are unable to comply with the 30-metre

[0:25:28] Voice 6: setback due to the need to comply with the BC sewerage system regulation requirements

[0:25:33] Voice 6: for siting sewerage components at least 30 metres away from drinking water wells.

[0:25:39] Voice 6: Given the site constraints, according to the applicants, they are unable to comply with

[0:25:43] Voice 6: the setback regulations as contained in the Salt Spring Landers By-law and therefore have

[0:25:48] Voice 6: submitted it to the DVP application.

[0:25:49] Voice 6: In accordance with the Local Government Act and the Islands Trust Development Procedure

[0:25:55] Voice 6: By-law, notice of the proposed variance was delivered to owners and tenants within 100

[0:25:59] Voice 6: metres of the subject property on May 4, 2026.

[0:26:02] Voice 6: As at the time of writing the report, no correspondence was received.

[0:26:08] Voice 6: Staff recommends that the LTC approve the bid grants of PLWP 2026-0032.

[0:26:14] Voice 6: Alternatively, the LTC may request further information upon denying the application.

[0:26:20] Voice 6: Thank you.

[0:26:21] Voice 7: Thank you.

[0:26:22] Voice 7: And is the applicant with us today?

[0:26:25] Voice 7: No.

[0:26:26] Voice 7: No?

[0:26:26] Voice 7: Okay.

[0:26:27] Voice 7: Chair, I did speak to the applicant this morning, so I can answer some questions.

[0:26:31] Voice 7: Okay.

[0:26:33] Voice 7: Trustee Patrick?

[0:26:34] Voice 9: Oh, I have a few questions.

[0:26:37] Voice 9: How close is this property to the Clam Garden Restoration Project?

[0:26:45] Voice 7: Chair, have you measured that?

[0:26:47] Voice 7: It's over 1,500 feet.

[0:26:49] Voice 7: So a

[0:26:51] Voice 7: kilometer away,

[0:26:53] Voice 9: but it's still in the flushing area of the Fulford Harbor.

[0:27:05] Voice 9: So it's the cumulative effect of all of those septic fields.

[0:27:14] Voice 9: This is relaxing the setback to the sea has been a long-term frustration of mine.

[0:27:21] Voice 9: I think every time we get one, I bring it up and go, you know, we should revisit this

[0:27:26] Voice 9: based on sea level rise and accumulative impacts.

[0:27:33] Voice 9: When we were in conversations, the staff and Parks Canada in recent months, they asked

[0:27:45] Voice 9: us specifically why we had not opted in to CRD bylaw 3479, which was news to me. I had never

[0:27:53] Voice 9: heard of it before and had to look it up. There's a reason why we didn't opt in, because it doesn't

[0:28:01] Voice 9: apply in Salt Springs. It only applies to what they call a core service area in Saanich Peninsula,

[0:28:09] Voice 9: insula but it's a sewage maintenance bylaw that that triggers and requires that systems be

[0:28:16] Voice 9: maintained because what parks canada staff are saying is

[0:28:19] Voice 9: the maintenance of these systems

[0:28:20] Voice 9: makes a significant difference in the quality of the water that is discharging from them and

[0:28:30] Voice 9: and i noticed bowen island municipality is bringing in a septic maintenance bylaw

[0:28:38] Voice 9: law too. Now, I believe we don't have the authority. It's my, you know, my unqualified

[0:28:49] Voice 9: research on it. But I'm curious as to why, you know, if such, there is a provision in the local

[0:28:58] Voice 9: government act, these things can be done. Bowen's doing it. CRD has done it. How could we do it

[0:29:04] Voice 9: it here? How could salt spray have a septic maintenance bylaw? Because that would then

[0:29:10] Voice 9: help relieve the risk of letting them be closer to the setback. And so I will consider making

[0:29:24] Voice 9: a motion on that question separately because I think it's time, you know, something we

[0:29:31] Voice 9: can explore and should explore but the second question would be in regards to sea level right

[0:29:39] Voice 9: I don't know the geography of the site that particularly well is coming 15 meters closer

[0:29:47] also dropping in elevation and

[0:29:51] Voice 9: I did not look to see if it's in any areas that have been

[0:29:54] Voice 9: and identify what maps that CRD have.

[0:30:00] Voice 9: So I don't know if staff have answers to those questions.

[0:30:05] Voice 7: I did look at that to the Chair this morning about elevation.

[0:30:08] Voice 7: Of course, I did live down Isfella for 15 years, so very familiar with the site.

[0:30:12] Voice 7: And both from the shoreline perspective and from the road, it's not off by itself.

[0:30:17] Voice 7: So, yeah, it's elevated. It has a steep rise.

[0:30:21] Voice 7: It's not moving to about where it was subject to flooding, much like further down Isfella towards the park.

[0:30:30] Voice 7: So, speaking to the engineer this morning, we talked about separation from shoreline.

[0:30:38] Voice 7: Really emphasized to me over and over again, he's an engineer qualified in these areas,

[0:30:42] Voice 7: that the standard of setback, according to them, to him, is the water only required four

[0:30:50] Voice 7: meters in the heat to go through before is pretty much the Chimo standard for all.

[0:30:55] Voice 7: so that 15 meter setback is a redundancy for down for certainty right to be separated from

[0:31:02] Voice 7: either the shoreline or 30 meters for wells so so you really want me to wanted to emphasize

[0:31:08] Voice 7: that point i'm sure that the engineers want to stop four meters is really all they need

[0:31:13] Voice 7: for sure and then of course they had 15 meters provides them comfort in 30 years

[0:31:18] Voice 7: is uh so and so returning to your question um trustee patrick yeah the elevation this is

[0:31:28] Voice 7: our assessment and you can see if you're talking in stamps assessment to the report

[0:31:32] Voice 7: they uh they don't want to count all that so first of all thank

[0:31:39] Voice 11: you for that um yeah i would

[0:31:42] Voice 11: just point out my observation uh over the the course of this term is that uh a number of um

[0:31:50] Voice 11: of applications to to vary the setback of c-perceptive systems and i guess uh i mean

[0:31:59] Voice 11: i'm going to assume we don't

[0:32:02] Voice 7: have we're not tracking how many uh of those uh we're

[0:32:07] Voice 7: we're approving over time but when we look at things like precautionary principle

[0:32:13] Voice 7: um and cumulative effects there's

[0:32:19] Voice 11: you know there's a rationale for each one of these

[0:32:22] Voice 11: um and that doesn't seem unreasonable but uh at the same time what i'm conscious of is as as we

[0:32:30] Voice 11: continue to approve uh variants after variants of this type that

[0:32:36] Voice 7: there is a cumulative effect

[0:32:37] Voice 7: that i don't feel like we're actually tracking um i'm not going to uh try and recommend that we

[0:32:47] Voice 11: be asked

[0:32:48] Voice 7: to come up with anything on the

[0:32:50] Voice 11: fly, but just sort of as a thought,

[0:32:53] Voice 7: you know, over

[0:32:55] Voice 7: time, as these things continue, there is going to be cumulative effects, notwithstanding,

[0:33:04] Voice 7: you know, the engineer's report, but the reason that we have robust setbacks is on

[0:33:10] Voice 7: the precautionary side.

[0:33:11] Voice 7: So, just an observation.

[0:33:15] Voice 7: Go ahead.

[0:33:16] Voice 7: Thank you.

[0:33:17] Voice 7: um excellent points and of course you still may make resolutions if you want um to address this

[0:33:22] Voice 7: further so if you want more questions to answer how to do that the outcome is alerted as possible

[0:33:28] Voice 7: but i want you just cumulative impacts because uh it's a staff person i'm part of a working

[0:33:33] Voice 7: group that's looking at the moratorium that was inspired uh but still being effectively in place

[0:33:40] Voice 7: with you know docs and so part of that looking at the dogs the moratorium edition of these

[0:33:45] Voice 7: these provisions is the number one question that we're all asking impacts and the province has some experts working on that that we're working with is working on that. So that question is being looked at as half a part of that, that clarity.

[0:33:59] Voice 7: It's a surprisingly tricky answer. There's a lot of inputs to that, but we are exploring that. I don't have stuff that I could possibly hear.

[0:34:10] Voice 7: Well, that's good to hear, and I get that in many ways, probably we don't have

[0:34:16] Voice 7: really set science on some of these things, because we haven't really, as a society, put

[0:34:22] Voice 7: the emphasis and the energy into exploring deeply like that.

[0:34:27] Voice 7: Yeah, just observing this is not the first one of these, and I'm sure it won't be the

[0:34:32] Voice 7: last.

[0:34:34] Voice 9: i mean yeah i i just we set a setback for a reason and we seem to vary it all the time so we either

[0:34:41] Voice 9: don't have a setback or and we should examine should we be varying it i think that that's just

[0:34:48] Voice 9: an overall shoreline question um and then after parks canada really brought our attention to it

[0:34:54] Voice 9: um and this other mechanism so i'm okay with proceeding today but i would like to

[0:35:01] Voice 9: pass a motion to ask staff to look at the septic maintenance um bylaw as a viable you know do some

[0:35:10] Voice 9: exploration with the um so i'll do that separately after after this one i think it's worth answering

[0:35:20] Voice 9: mark scannon asked a good question you should be able to answer it i'll move that the salt

[0:35:25] Voice 9: spring island local trust committee approved issuance of pldbp two zero two six zero zero three

[0:35:32] Voice 9: two uh

[0:35:34] Voice 11: and i'll second the motion any

[0:35:35] Voice 7: further discussion i'm seeing any i'll call the question

[0:35:40] Voice 7: all those in favor and motion carries i

[0:35:43] Voice 9: have a second motion i did send it to lisa i'm going

[0:35:46] Voice 9: to cut it off from director sermon to just the top piece because i think we don't i don't need

[0:35:52] Voice 9: second bits of it i know i sent you a copy of it i move that the salt spring island local trust

[0:35:59] Voice 9: committee requests staff to work with the capital regional district to explore options for

[0:36:03] Voice 9: introducing a septic system maintenance regulatory program applicable to salt spring island okay

[0:36:12] Voice 7: i'll second the motion discussion

[0:36:15] Voice 9: um yeah i was um like i said i i think both staff and i were

[0:36:20] Voice 9: caught off guard when Parks Canada raised this question. I didn't even know it existed. It's a

[0:36:27] Voice 9: very simple bylaw, but it provides service notice, requires people to prove they cleaned out their

[0:36:34] Voice 9: septic systems. And I know from talking to the pump truck operator, I don't know what you call

[0:36:42] Voice 9: them, on Salt Spring, that they see some disastrous cases. I think a lot of people here, they never

[0:36:49] Voice 9: ever had to update a phone and take care of a septic system

[0:36:52] Voice 9: into our life.

[0:36:54] Voice 9: They don't do anything until it's not working,

[0:36:58] Voice 9: even though we have a system that you're permitted

[0:37:03] Voice 9: by following a maintenance plan.

[0:37:05] Voice 9: But I think everybody files that or loses it

[0:37:07] Voice 9: or never looks at it again.

[0:37:09] Voice 9: So I think it's an area that we could do better in.

[0:37:13] Voice 9: And here is a great example right here

[0:37:17] Voice 9: on the peninsula um from our own regional government it

[0:37:24] Voice 7: doesn't seem no harm in exploring

[0:37:27] Voice 7: on what can be done there just in terms of having a bit of uncertainty and then at least

[0:37:35] Voice 7: more leaning in towards back towards the precautionary uh principles it could be helpful

[0:37:41] Voice 7: so uh if there's nothing further i'll call the question

[0:37:47] Voice 7: in favor and curious okay

[0:37:53] Voice 11: are we on to the next

[0:37:54] Voice 7: application then

[0:37:55] Voice 3: yes okay

[0:37:57] Voice 11: so next we have an

[0:37:59] Voice 11: additional uh development variance permit for

[0:38:02] Voice 7: 115 the page road uh it begins on page 116.

[0:38:08] Voice 7: um plan to remember you take this one as well over to you james thank

[0:38:14] Voice 6: you mr chair so this application

[0:38:15] Voice 6: is for variance permits. The purpose of it is to vary section 4.3.1 of the Salt Spring

[0:38:22] Voice 6: Land Use By-law to reduce the front lot line and the interior side lot line setback regulations

[0:38:29] Voice 6: to permit an existing 10 square meter wood platform under subject property. The variance

[0:38:36] Voice 6: application seeks to relax the front lot line setback from 7.5 meters to 1.29 meters and

[0:38:42] Voice 6: the interior side lot line setback from 3.0 meters to 1.73 meters. Staff have reviewed the variance

[0:38:50] Voice 6: request and determined that relaxing the setback requirements as requested by the applicant is not

[0:38:55] Voice 6: anticipated to have any negative effect on the surrounding properties as the wood platform is

[0:39:00] Voice 6: visually obstructed from the road by trees. This variance is therefore considered minor by staff.

[0:39:07] Voice 6: In accordance with the Local Government Act and ILS Trust Development Procedure By-law,

[0:39:12] Voice 6: notices of the proposed variance was delivered to owners and tenants within 100 meters of subject property on May 4, 2026.

[0:39:20] Voice 6: Staff JEPA recommends that LTC approbations of PLDP 2026 resume to date.

[0:39:26] Voice 6: LTC may choose to request for more information or deny the application. Thank you.

[0:39:32] Voice 6: Thank you.

[0:39:33] Voice 7: Thank you.

[0:39:34] Voice 11: Let's check to see if the audience is with us today.

[0:39:37] Voice 8: Hello.

[0:39:37] Voice 8: Do

[0:39:38] Voice 11: you have anything you'd like to add?

[0:39:40] Voice 8: Mostly that it was just a mistake.

[0:39:42] Voice 8: Bad measuring.

[0:39:44] Voice 8: So I would like to, you know, do my due diligence

[0:39:49] Voice 8: and be positive about what I'm supposed to do.

[0:39:52] Voice 8: But a lot of this is a big learning for someone who is trying to manage a company like us.

[0:39:59] Voice 8: Thank you for considering.

[0:40:00] Voice 8: okay

[0:40:01] Voice 7: thank you uh any questions for staff or applicant my

[0:40:06] Voice 9: only question is the draft

[0:40:07] Voice 9: permit is not in the package um and so my question was for the setback i mean i was

[0:40:13] Voice 9: fine i'm understanding we're doing the setback for a platform to the trailer um and does the

[0:40:21] Voice 9: permit the permit would no note that that's the platform to the trailer that's being

[0:40:28] Voice 9: given the setback. Is that correct? Okay, so is it normal to have the perfect in the package? Okay,

[0:40:35] Voice 9: that's what I thought because I always read one of those weird but that's what it would say. Okay.

[0:40:44] Voice 11: Okay, anything further on this application?

[0:40:51] Voice 9: I'll move that team so I'm not going to just trust on this one I guess. I move that the

[0:41:00] Voice 9: South Spring Island Local Trust Committee approves issuance of PLDBP-2026-0028.

[0:41:08] Voice 11: Second the motion. Any discussion?

[0:41:12] Voice 7: Not seeing any, I'll call the question. All those in favor?

[0:41:16] Voice 7: And that carries as well. Thank you.

[0:41:21] Voice 11: Okay, so the

[0:41:23] Voice 7: next is an additional

[0:41:25] Voice 11: a development experiment

[0:41:27] Voice 7: uh for 120 tal moody road uh starting on page 122 and planner garuba

[0:41:38] Voice 6: thank you mr chair this development awareness permit application has been submitted to address

[0:41:44] Voice 6: one of the subdivision approval conditions required by anna's trust for a six to three

[0:41:49] Voice 6: hectare property at 120 Tahunni Road in the rural zone. Specifically, the applicants have requested

[0:41:57] Voice 6: relaxation to section 5.3.1 of the Salt Spring Lenders By-law, which requires a minimum 10%

[0:42:04] Voice 6: loss frontage provided it exceeds 10 meters for all new lots created by Salt Division.

[0:42:10] Voice 6: The variance, if approved, will vary section 5.3.1 to reduce the minimum loss frontage

[0:42:15] Voice 6: for the proposed lots from 10% to 3.6% for proposed lots A and from 10% to 0.6% for the

[0:42:24] Voice 6: remainder lots.

[0:42:26] Voice 6: In accordance with the Local Government Act and ILS Trans-Development Procedure By-law,

[0:42:29] Voice 6: the notice of proposed variance was delivered to owners and tenants within 100 meters of

[0:42:33] Voice 6: the subject property.

[0:42:35] Voice 6: One correspondence was received at the time of writing the report.

[0:42:39] Voice 6: Staff have reviewed the variance request and determined that relaxing the site's health

[0:42:43] Voice 6: requirements as requested by the applicant is not anticipated to negatively impact the surrounding

[0:42:49] Voice 6: neighborhood and it would allow the applicant to fulfill the conditions of subdivision staff

[0:42:54] Voice 6: definitely recommends that they also see approvals of pldbp 2025 0342 the lcc may decide to request

[0:43:02] Voice 6: further information or deny the application thank you thank

[0:43:07] Voice 7: you and yeah yeah it's with us today

[0:43:10] Voice 7: all right uh questions question back i

[0:43:15] Voice 9: i mean i'm just trying to um i understand

[0:43:21] Voice 9: kind of what they're doing which road does the property touches on two

[0:43:26] Voice 3: roads

[0:43:27] Voice 9: which road are we

[0:43:28] Voice 9: talking about that we're giving it to the

[0:43:32] Voice 9: chat um does this i mean it's very weird property um

[0:43:42] Voice 9: So they're just making, there is no subdivision map in here, so I don't know a lot of A or B or how big, you know.

[0:43:52] Voice 9: So I wasn't, so they're just carving off a smaller piece, but I understand.

[0:43:57] Voice 9: There's no map in

[0:43:58] Voice 9: here, so I don't have a preliminary layout as to what they were trying to do.

[0:44:02] Voice 9: You just have the big giant box.

[0:44:08] Voice 10: Supposed to be attached with three, but I agree as well.

[0:44:12] Voice 9: i'm not seeing it either okay i thought i was going crazy

[0:44:18] Voice 6: i'm trying to check so

[0:44:21] Voice 6: so

[0:44:21] Voice 9: are

[0:44:24] Voice 7: they

[0:44:28] Voice 9: still made so how many more subdivisions can they do or because they

[0:44:34] Voice 9: touch on another road would they be able to do another 10 you know i'm just curious as to the

[0:44:40] Voice 9: future of this property um they could do another subdivision from the other road on the other side

[0:44:48] Voice 9: that it touches

[0:44:48] Voice 8: right because

[0:44:58] Voice 10: it's touching the rattles road on the on the east so

[0:45:08] Voice 7: it seems like

[0:45:08] Voice 7: it's actually still top road but yeah a fairly significant size remainder lot it

[0:45:14] Voice 9: is yeah just

[0:45:17] Voice 9: hope for its future because i mean a two hectare lot in that area is small

[0:45:23] Voice 9: um but lots of access and use the remainder of it anyway um i can't sub guess what the future

[0:45:38] Voice 9: is going to be but um we see these often

[0:45:44] Voice 8: this is an odd one i guess i

[0:45:54] Voice 9: can ask that what is the

[0:45:56] Voice 9: whatever what could this property be divided for

[0:46:07] Voice 7: yeah what

[0:46:08] Voice 9: is the density of this product it's full r 63 hectares

[0:46:17] I'm just noticing

[0:46:32] Voice 11: that the part

[0:46:35] Voice 7: of the variance is for the remainder lot, and yet it looks

[0:46:43] Voice 7: as though it touches, the remainder lot would touch Revel's Road, so not sure why you need

[0:46:50] Voice 7: the variance on the remainder lot part, it's just that.

[0:46:57] Voice 7: So because the remainder lot and the new lot, right, so we're issuing the variance on titles

[0:47:13] Voice 7: So the bearings will sit on the master title?

[0:47:17] Voice 7: Yes.

[0:47:17] Voice 7: It's going to get subdivided and it'll still be on title, but it won't be relevant.

[0:47:22] Voice 7: That happens a lot in subdivision.

[0:47:25] Voice 7: It won't be relevant because of the other road frontage off Reynolds.

[0:47:30] Voice 7: Right.

[0:47:30] Voice 7: A lot of developers or large, popular ones will clean their title when they go to bed

[0:47:53] Voice 9: I'm with Salt Spring Island Local Trust Committee with reference to section 5122 of the Local

[0:48:01] Voice 9: Government Act to approve the frontage relief from the required 10% to 3.6% of the proposed

[0:48:07] Voice 9: lot A, and 0.6% for the remaining. They don't even

[0:48:20] Voice 9: have 10%. I'm doing my math. So the current

[0:48:29] Voice 9: property doesn't have 10%. No, it

[0:48:33] Voice 9: can't. It's too big.

[0:48:39] Voice 8: They don't have 10%. But yet they're

[0:48:42] Voice 5: a legal lot. So we're creating a new lot. Is

[0:48:48] Voice 8: this normal? Have you seen this often?

[0:48:59] Voice 8: the island

[0:49:02] Voice 7: uh there's not too many more about lots that have multiple access points on them

[0:49:08] Voice 7: so no it doesn't happen too often but uh yeah i think in this circumstance it's reasonable

[0:49:14] Voice 7: and understandable it's easier to read it in terms of how many years we're talking about

[0:49:17] Voice 7: yes yeah

[0:49:19] Voice 9: the percentage was

[0:49:19] Voice 7: bad yeah that's okay that's because of this large lot yeah all right

[0:49:26] Voice 9: All right, something just doesn't look right.

[0:49:30] Voice 9: All right, I move that this also be on local trust committee

[0:49:33] Voice 9: with reference to section 512.2

[0:49:35] Voice 9: of the local government act approve the front end relief

[0:49:39] Voice 9: from the required 10% to 3.6% for the proposed lot A

[0:49:43] Voice 9: and 0.6% for the remainder lot as shown

[0:49:48] Voice 9: on the plan of subdivision and attachment three

[0:49:51] Voice 9: report from planner group of data, May 14th, 2026.

[0:49:57] Voice 7: I'll second the motion. Discussion? Great. I'll call the question. All those in favor? Carries?

[0:50:06] Voice 7: I

[0:50:07] Voice 9: move that Salisbury Island Local Trust Committee approve issuance of PLBDP 2020-250342 to reduce the minimum lot frontage on proposed lot A from 10% to 3.6% of the lot perimeter and proposed remainder lot from 10% to 2.6% of the lot perimeter.

[0:50:35] Voice 9: second

[0:50:36] Voice 7: motion any discussion seeing any i'll call the question those in favor

[0:50:45] Voice 11: okay next up on page 134 we have uh theedis island local trust area draft bylaw 117 referral

[0:50:57] Voice 7: over to staff to lead us through this okay thank you chair so this was a demo sent to you via

[0:51:19] Voice 7: uh the northern office on behalf of the asylum and their proposals for them to amend their own bylaw

[0:51:27] Voice 7: which was to um and then they just find out from a residential marine water to allow a nature-based

[0:51:39] Voice 7: shoreline protection from restoration structure uh along at 83 in order to protect the land and

[0:51:48] Voice 7: The more common way to say this is that it proposes a shoreline or a lean shore-inspired

[0:51:56] Voice 7: construction.

[0:52:02] Voice 7: The staff's recommendation has been to move it as the ECRSTs are affected by it.

[0:52:10] Voice 9: Any questions?

[0:52:11] Voice 9: No, I've read this.

[0:52:12] Voice 9: I did follow this one because I was interested in what they were doing.

[0:52:18] Voice 9: So yeah, no, I agree, our ECRSTs are affected.

[0:52:20] Voice 9: so uh once again you're asked for that resolution it's not in the package there chair uh however

[0:52:28] Voice 11: there are draft resolutions on page 134.

[0:52:33] Voice 9: all right um i move i move that salt spring island

[0:52:40] Voice 9: local trust committee respond to thetis island local trust committee that interests are unaffected

[0:52:46] Voice 9: by bylaw number 17 second the motion any discussion

[0:52:51] Voice 7: all the question all those in favor

[0:52:55] Voice 7: that carries okay all right so next up starting with page 141 we have the ocp luv project update

[0:53:09] Voice 7: report and over staff thank you back to you now to see so this is the second report from the uh

[0:53:20] Voice 7: about this particular project. My goal is to kind of have one

[0:53:25] Voice 7: to be implementable and keep the LDC updated on any progress that may be occurring on the project.

[0:53:34] Voice 7: Even if there is not so much in particular, it's good to just always check in because this is a

[0:53:39] Voice 7: fairly significant project that is deserving of all of our attention. So this particular report

[0:53:45] Voice 7: seeks to mostly respond to the resolution that was passed at the last LDC meeting regarding the

[0:53:50] Voice 7: project and it also adds a bit of commentary to sort of address some of the other points of

[0:53:55] Voice 7: discussion even before the first part of the report very straightforward describes the materials that

[0:54:02] Voice 7: were received by the consultant of the project these are the final deliverables from that

[0:54:07] Voice 7: consultant being through the what we heard so far report which was a summary of their engagement

[0:54:12] Voice 7: activities draft vision and guiding principles which were kind of pulled from those initial

[0:54:18] Voice 7: the initial engagement activities to form the first portion of the OCP itself, of the draft OCP.

[0:54:24] Voice 7: Some one-page

[0:54:25] Voice 7: summaries that will put you to the reference, various relevant sections of the OCP,

[0:54:30] Voice 7: as well as a brief land-use bylaw review memo.

[0:54:34] Voice 7: It went through the land-use bylaw and outlined a few spots that could be updated

[0:54:38] Voice 7: or changed, particularly in accordance with the evolving directions of the OCP.

[0:54:45] Voice 7: Staff also prepared and updated the project work plan for LTC review and comment.

[0:54:50] Voice 7: Within the report you'll see there is a resolution to approve the work plan, but if the LTC feels

[0:54:54] Voice 7: that further adjustments are necessary, staff are happy to take any comments received at

[0:54:58] Voice 7: this meeting, adjust the work plan accordingly, and we will have a future meeting.

[0:55:02] Voice 7: A draft of the guiding principles has been provided.

[0:55:06] Voice 7: This was the draft that was provided by McElhinney.

[0:55:09] Voice 7: Staff have added initial comments on this document in the modern report.

[0:55:13] Voice 7: We anticipate that there will be further revisions necessary and that we will be coming back to the LTC at a future meeting with a refined version of this for LTC, at least the initial review and approval.

[0:55:25] Voice 7: And this will constitute maybe one of the first, you know, more formal referrals to the affected partners and first stations.

[0:55:35] Voice 7: staff have also met with uh north salt spring waterworks district to discuss the prioritization

[0:55:41] Voice 7: of water connections uh so results of that discussion and some staff some initial staff

[0:55:46] Voice 7: research detailed important staff don't have a direct tool available to you to control water

[0:55:52] Voice 7: connections however at this point we'll continue to coordinate with the salt spring waterworks

[0:55:57] Voice 7: district uh to really look for opportunities to use the available connections for desired

[0:56:01] Voice 7: our housing technologies primarily through existing zoning tools that the LTC has as well as policies.

[0:56:10] Voice 7: We've kind of worked on some of the initial principles to guide the First Nations Engagement

[0:56:15] Voice 7: Plan. Staff can work on this with the intention of bringing a more wholesome draft of First Nations

[0:56:20] Voice 7: Engagement Plan to the LTC within the next two weeks. Staff have also added some commentary

[0:56:26] Voice 7: around the discussion of zoning amendments to dissociated housing which was a significant

[0:56:30] Voice 7: good portion of discussions the last LTC meeting at this point staff are really recommending that

[0:56:37] Voice 7: we continue the work of the OCP LED update project it's probably the most comprehensive

[0:56:43] Voice 7: tool available to facilitate housing at least from the LTC's powers and tools and the timeline

[0:56:51] Voice 7: to kind of continue this work versus the timeline to affect significant zoning amendments that would

[0:56:58] Voice 7: we capture movements where aren't really similar. So the last

[0:57:03] Voice 7: kind of section of work outlines next steps. Kind of the main

[0:57:08] Voice 7: things the staff intends to focus on over the next months

[0:57:11] Voice 7: will be creation of an updated communications engagement plan,

[0:57:14] Voice 7: First Nations engagement plan, as well as incorporating other

[0:57:19] Voice 7: comments that may be received by the LTC. So happy to respond to

[0:57:23] Voice 7: any questions or offers the LTC has discussion.

[0:57:37] Voice 9: there's a lot um i'm going to try to do my i may not be quite as coordinated as i possibly can

[0:57:46] Voice 9: and one comment to the final deliverables from the consultant um an overall observation

[0:57:53] Voice 9: we had our work plan that we approved the trust committee way back when that staff had a contract

[0:58:02] Voice 9: between yourselves and the consultant for what they were to deliver.

[0:58:09] Voice 9: The deliverables aren't listed in our work plan that we've received.

[0:58:14] Voice 9: So they're final deliverables, but like I said,

[0:58:21] Voice 9: they don't link to what the work plan really is clear on saying.

[0:58:25] Voice 9: And also they're final equipment, where to me a normal process would be

[0:58:31] Voice 9: that drafts would have been provided, that we would have had an opportunity

[0:58:34] Voice 3: to

[0:58:34] Voice 9: see them, respond to them.

[0:58:35] Voice 9: So now we have final deliverables that we are now receiving.

[0:58:40] Voice 9: And I know you're adopting your fifth person to be on this project along its storied path.

[0:58:52] Voice 9: So it's a bit frustrating.

[0:58:54] Voice 9: Now we're calling it final.

[0:58:55] Voice 9: They're public.

[0:58:58] Voice 9: And I can only, but they're not final.

[0:59:00] Voice 9: They're draft documents

[0:59:02] Voice 9: that we are seeing for the very first time is how I'm receiving it.

[0:59:08] Voice 9: I know the consultant's not going to work on them again. They're final from the perspective that the contract is done.

[0:59:14] Voice 9: The consultant will do no further work on them. So to me, that's a different concept than a final document, if that makes any sense.

[0:59:24] Voice 9: And I really do appreciate coming in at this stage and sorting all of this out and trying

[0:59:31] Voice 9: to put it on a path to the board.

[0:59:33] Voice 9: I really appreciate it and I really hope to stay and stay on the project until it's done

[0:59:41] Voice 9: so that it has a steady hand on the tiller.

[0:59:46] Voice 9: um it says that one of the we have a draft ocp is one of the deliverables but is it in the package

[1:00:00] Voice 9: or is that intended just to be the those outlined documents or division good question

[1:00:08] Voice 7: chair we have been provided it felt like it was worth mentioning that the the consultants did

[1:00:17] Voice 7: provide their kind of initial draft of the ocp however we didn't feel that it was reasonable to

[1:00:23] Voice 7: include as a form of documents much of it was copy and pasted from the existing ocp kind of arranged

[1:00:29] Voice 7: slightly differently and had numerous policies in it that you know had not been confirmed by

[1:00:35] Voice 7: the additional engagement that was actually recommended by the consultants themselves in

[1:00:39] Voice 7: the situation so my understanding was that the consultants were probably you know as they were

[1:00:46] Voice 7: working on the project they were kind of filling these documents as they long and they sent it over

[1:00:52] Voice 7: to us sent it over to us pardon me to say that they had given this and made useful for us but

[1:00:58] Voice 7: as it was not something that was even considered a final deliverable. I know we just talked about

[1:01:05] Voice 7: how that might not be the right terminology for what they gave us, but

[1:01:08] Voice 10: it wasn't something that

[1:01:09] Voice 7: was just a bit of an extra piece of information. We felt that it was worth mentioning, but because

[1:01:14] Voice 7: it's likely to be significantly changed for the fact that we provide public LDC, we wanted to

[1:01:21] Voice 7: acknowledge that we received it, but just also acknowledge that it would likely change, so it's

[1:01:26] Voice 7: not really pretty important for any sort of discussion.

[1:01:30] Voice 9: Yes, no, thank you. So that was my concern was, I would have

[1:01:35] Voice 9: followed the consultants working draft or something was that

[1:01:37] Voice 9: nature is something they have in their file that they were

[1:01:41] Voice 9: maintaining as they were going forward. And I can see it. It is

[1:01:46] Voice 9: not ready to that stuff at all. Okay. That was just jumped off

[1:01:54] Voice 9: the page um i'm also going to try to you know there i'll have some comments that i'm not going

[1:02:08] Voice 9: to have a lot of comments because the work is proposed to begin until november 2026 so you know

[1:02:16] Voice 9: i think we have a um a reality that we're going to have to address there um the project guiding

[1:02:34] Voice 9: principles. When we get around to it, we'll have comments. They're very different. They're really

[1:02:43] Voice 9: more visionary statements from the OCP than I was. I was looking at the project guiding principles

[1:02:51] Voice 9: that the same consultant had done for Bowen. They were more guiding principles to the project,

[1:02:59] Voice 9: not intended to be content to the OCP it was more like here's here's what we're bringing you know

[1:03:07] Voice 9: to the to the project where the principles of the draft that they gave us I would say

[1:03:12] Voice 9: look like content to the OCP um it's it's getting very specific rather than guiding how

[1:03:21] Voice 9: how we go at updating the OCIP.

[1:03:25] Voice 9: Thanks.

[1:03:27] Voice 9: And I guess I understand your intent

[1:03:43] Voice 9: is to bring the draft vision and the guiding principles

[1:03:46] Voice 9: sort of in the version there.

[1:03:48] Voice 9: Is your intent to bring them in the version they're in

[1:03:51] Voice 9: or are you going to maybe clean them up a bit

[1:03:57] Voice 9: before they go to First Nations?

[1:03:59] Voice 9: Because they don't represent a community product

[1:04:04] Voice 9: that the community has had a little bit input to them,

[1:04:08] Voice 9: but they're certainly not,

[1:04:09] Voice 9: they haven't had robust feedback or change

[1:04:13] Voice 9: based on any engagement

[1:04:14] Voice 9: project advisory committee for us yet.

[1:04:18] Voice 9: I think they need work.

[1:04:22] Voice 9: And so I just wanna make sure

[1:04:28] Voice 9: how they're going to be represented to First Nations

[1:04:31] Voice 9: that like I said, this is a,

[1:04:33] Voice 9: it's still kind of a nebulous thing.

[1:04:37] It's a draft from a consultant, not a product from the engagement process or

[1:04:44] Voice 7: dependent itself.

[1:04:46] Voice 7: How are they going to be presented to First Nations?

[1:04:51] Voice 7: Chair, I think there's a few things that are right in my head right now.

[1:04:56] Voice 7: Maybe initially I would acknowledge perhaps there was a misunderstanding from some of your comments at the last meeting.

[1:05:03] Voice 7: When you spoke about the desire for guiding principles, my understanding is that typically

[1:05:09] Voice 7: the first section of the OCP has something like visioning guiding principles would really kind of

[1:05:14] Voice 7: form the basis of the document that follows from there. If I'm hearing you correctly, what it seems

[1:05:20] Voice 7: like you were maybe getting at was maybe something more like a project charter, which is more the

[1:05:25] Voice 7: guiding principles about how the project moves forward or sort of the foundation of how the

[1:05:31] Voice 7: project is actually completed or the process of the project moves through so it doesn't necessarily

[1:05:36] Voice 7: need to be a part of the OCP itself it's more of a step of how we act with principles that

[1:05:43] Voice 7: guide how the OCP project is actually completed is that is that what you're saying I'm not sure

[1:05:48] Voice 7: yeah like

[1:05:49] Voice 9: so I was looking at what McElhinney had done with Bowen I don't know Bowen I don't

[1:05:55] Voice 7: who

[1:05:55] Voice 9: did the chart they had a set of principles that were more guiding of how the OCP is going

[1:06:04] Voice 9: to be built so it was input to consider but then they did adopt the sustainable development goals

[1:06:15] Voice 9: and they had a biodiversity thing and they had you know they had some steps that are some things

[1:06:20] Voice 9: is that they just said we're going to be held by the foot forward into the OCP project.

[1:06:26] Voice 9: And this is kind of a mix of it, but to me it's more visionary. It's really what these principles

[1:06:34] Voice 9: are. But that's, I mean, it's how they're going to be used. I mean, it works too

[1:06:43] Voice 9: to be content

[1:06:44] Voice 9: to an OCP that it's just the shape they're in they are very important thank

[1:06:52] Voice 7: you to the chair

[1:06:54] Voice 7: I suppose these these this particular draft vision guiding principles from the consultant's point of

[1:07:03] Voice 7: view were developed with respect to the engagement activities that were already they I think felt

[1:07:10] Voice 7: that they had done enough engagement to tease out some of these high level kind of visionary

[1:07:14] Voice 7: principles that were then going to guide the rest of the policies that were developed within

[1:07:20] Voice 7: the OCP.

[1:07:21] Voice 7: So I suppose from the staff's perspective, maybe the initial question that would be useful

[1:07:27] Voice 7: for the LTC to answer is, are these guiding principles at all related to what you were

[1:07:34] Voice 7: looking for in your resolution at the last meeting?

[1:07:39] Voice 7: or um if this you know staff should no longer consider it that we should

[1:07:44] Voice 7: step back to start the process is there anything here that's working yeah

[1:07:49] Voice 9: let's wait till we get

[1:07:50] Voice 9: down i'm trying to methodically go through the report here so let's wait till we get to get to

[1:07:55] Voice 9: those so um your report then goes off goes to the north salt spring connections um spoke earlier of

[1:08:08] Voice 9: of our disappointment of the province

[1:08:10] Voice 9: not responding favorably to our plea for them to help.

[1:08:18] Voice 9: The one question I have here in your conversations

[1:08:21] Voice 9: that we've had with Salt Spring is,

[1:08:23] Voice 9: in our role as elected officials,

[1:08:27] Voice 9: we get to interpret things and generally courts

[1:08:32] Voice 9: are quite supportive as long as we're reasonable.

[1:08:36] Voice 9: I think we're reasonable people.

[1:08:40] Voice 9: You know, the Islands Trust Act, Section 35, does say that a regional district cannot do any work or issue bylaws that are contrary to a local trust committee's bylaws.

[1:08:55] Voice 9: That's a pretty powerful power.

[1:08:59] Voice 9: The act is silent on improvement districts, which are salt spring water services and improvement districts.

[1:09:06] Voice 9: Our mandate says we must work in cooperation with regional districts and improvement districts but it doesn't tell us, give us any powers in relationship to improvement districts. So I think it would be reasonable for us to interpret that Section 35 could also apply to

[1:09:22] Voice 9: to districts that they can conduct no work

[1:09:25] Voice 9: or issue bylaws that are contrary

[1:09:30] Voice 9: to the local trust committee.

[1:09:31] Voice 9: If we were to take that approach, that interpretation,

[1:09:36] Voice 9: yes, they could sue us if they so chose not to agree

[1:09:39] Voice 9: with our reasonable thinking.

[1:09:45] Voice 9: Does that give us other powers?

[1:09:48] Voice 9: We had policy that said all new connections

[1:09:50] Voice 9: actions must be only for housing that meets this definition is that something we thought of or is

[1:10:01] Voice 9: that a tool that we could employ if we had if we were to consider that section 35 applies to just

[1:10:12] Voice 9: through the

[1:10:13] Voice 7: chair um my initial response is that I think this is probably something that we would

[1:10:19] Voice 7: look to um to violence trust legal counsel to kind of provide any sort of uh actual information or

[1:10:26] Voice 7: any true opinions on that i don't you know qualify to make comments on that myself um the other thing

[1:10:32] Voice 7: that i would say is that north salisbury part of your sister i don't think would be interested in

[1:10:35] Voice 7: doing this i think they're actually quite happy to work with us i agree i don't know uh what the

[1:10:42] Voice 7: tool would be if we were to enact a bylaw that tried to um step outside of something that is

[1:10:50] Voice 7: This is available to the Islands Trust to actually regulate, to force them to comply.

[1:10:57] Voice 7: I just, again, I'm not a lawyer, but my initial response is that that would be legally tenuous.

[1:11:05] Voice 7: Yeah, I'm not sure.

[1:11:06] Voice 7: I'm not sure if the director should write something to add to that, but that's kind of my initial response.

[1:11:11] Voice 7: I'm happy to follow up with our legal counsel, though, and see if they have any additional comments that maybe we have not considered.

[1:11:19] Voice 9: I mean, my only concern is this is serious, I mean, water connections make a big difference.

[1:11:26] Voice 9: And it's not just the current relaxation of the moratorium, it's the direction that they're

[1:11:31] Voice 9: going.

[1:11:32] Voice 9: Once the plant is built and they have all the connecting, there's an opportunity that

[1:11:37] Voice 9: those connections could be shifted to this side of the system, which starts to get a

[1:11:42] Voice 9: little bit more exciting.

[1:11:43] Voice 9: some key projects here that are 50 units planning to go on a well that should not be going on

[1:11:50] Voice 9: a well or zoning just up the road further for what now IWAVE has that may be able to

[1:11:57] Voice 9: have a higher density if they could connect to water services.

[1:12:02] Voice 9: So this is really important and could really change the face of some of our projects, but

[1:12:08] Voice 9: but it's a time limited thing.

[1:12:13] Voice 9: And also, you know, more and more connections

[1:12:17] Voice 9: keep eating up what they've been offered.

[1:12:26] Voice 9: It's gonna disappear.

[1:12:28] Voice 9: I can tell you, I started to think,

[1:12:30] Voice 9: you know what, we need a resolution to say,

[1:12:31] Voice 9: put your moratorium back in effect

[1:12:34] Voice 9: until we can cooperatively work together

[1:12:37] Voice 9: to have something in place.

[1:12:38] Voice 9: And it is a bit, you know, they did move quicker than we did.

[1:12:43] Voice 9: um but man we're moving slow so i mean they gave us every opportunity this has been coming for a

[1:12:50] Voice 9: very long time and you know we're still thinking we have to have inquiries of you know whether or

[1:12:56] Voice 9: not what we can legally do so i'm i am worried and i think you know in in your communications

[1:13:02] Voice 9: with them i mean i am tempted to say maybe bring up the moratorium back into effect until we have

[1:13:08] Voice 9: have a solid plan forward together because these connections are so vital and I really

[1:13:19] Voice 9: believe the community and I believe North Salt Spring themselves want to see these connections

[1:13:24] Voice 9: going to the housing that we really truly need and until we have an answer, a system,

[1:13:32] Voice 9: a structure or something we can do together in place they're going to continue to go to

[1:13:38] Voice 9: to whoever applies first.

[1:13:43] Voice 9: So I

[1:13:45] Voice 9: appreciate the work you're going.

[1:13:48] Voice 8: I think you're going in the right direction.

[1:13:49] Voice 9: I want to be clear.

[1:13:51] Voice 9: It's just the speed is concerning

[1:13:56] Voice 9: because this is a limited time offer.

[1:14:03] Voice 9: By the time we figure it out, there may be nothing left.

[1:14:06] Voice 9: And that's my concern, or very few left.

[1:14:14] Voice 9: public member would love to jump in but uh that's the chair's role you

[1:14:18] Voice 11: know um i'm just looking at

[1:14:21] Voice 11: pieces in the

[1:14:22] Voice 7: report some of the suggestions made here um one of which is that the local

[1:14:28] Voice 7: trust committee didn't identify priority growth areas um by so that would be ideally you know

[1:14:39] Voice 7: be part of the overall project but another sort of thing piece that looks like it could be a

[1:14:47] Voice 7: discrete piece of work is the notion of developing a member sorry a memorandum of understanding or

[1:14:54] Voice 7: similar instruments with salt spring waterworks just wondering I guess the first step would be

[1:15:06] Voice 7: to see if there's interest there um to make some kind of agreement uh or other instrument with them

[1:15:16] Voice 7: um and in

[1:15:21] Voice 11: a manner that's not uh i guess sort of trying to be

[1:15:26] Voice 7: mindful of staff resources

[1:15:28] Voice 7: um and not uh you know in a way that's that's perhaps pursuing whether that's a realistic

[1:15:39] Voice 7: I guess that initial discussion with them. I don't know if that's something staff has

[1:15:45] discussed at all with them,

[1:15:46] Voice 7: outside of this suggestion that's possible in the report.

[1:15:55] Voice 7: Yes, that's a question, so I'll touch on that. I think that, yeah, North Salisbury-Waterbrook

[1:16:00] Voice 7: district would be, if we brought something to them that kind of made sense, that was

[1:16:04] Voice 7: be defensible and I'm sure they would happen to support us whether that's through some other

[1:16:10] Voice 7: agreement. Okay, so it's realistic and probably not a huge piece of work. Yeah, it's certainly

[1:16:21] Voice 7: realistic. It's hard for me to predict how big of a piece of work it would be. It's sort of spiraling

[1:16:27] Voice 7: paint legs and start turning into something much larger but I think it maybe could be kind of

[1:16:32] Voice 7: brought into service so seeking Kelly project work as well to leave is the intention of this LTC and

[1:16:43] Voice 7: like the next LTC as well to look at various house of options that could probably be facilitated or

[1:16:52] Voice 7: supported through such an animal right okay so it seems like a discrete piece of work that maybe

[1:17:04] Voice 7: it's possible to sort of get started on that while other work is going that might be well that was

[1:17:09] Voice 7: always well worth well worth that that's

[1:17:11] Voice 9: always been the intent so we started this project we

[1:17:13] Voice 9: got them off ramps and that this was one of those projects that we had identified that

[1:17:18] Voice 9: as as something formulated the solution became apparent that we were going to

[1:17:25] Voice 9: to fast track it, not wait for the entire OCP project

[1:17:29] Voice 9: to get done, but that we were going

[1:17:33] Voice 9: to fast track this work to respond to the need

[1:17:37] Voice 9: that this issue has.

[1:17:41] Voice 9: So that's my, and that's why I said

[1:17:44] Voice 9: I didn't want to approve the priorities piece yet

[1:17:48] Voice 9: until we had this discussion.

[1:17:50] Voice 9: Because you asked if we should identify suitable lots or not.

[1:17:54] Voice 9: And I don't know what the right approach is.

[1:17:56] Voice 9: I'm still looking to staff for options of,

[1:18:00] Voice 9: I don't want to tell you that pre-zone lots is the answer.

[1:18:04] Voice 9: I don't know if that's the answer.

[1:18:05] Voice 9: I'm encouraging still innovation.

[1:18:07] Voice 9: I'm encouraging pushing section 35

[1:18:11] Voice 9: of the Islands Trust Act to consider its applicability

[1:18:16] Voice 9: to improvement districts and whatever we can do

[1:18:24] to help ensure water

[1:18:28] Voice 9: connections go to the housing that we need um and as quickly as possible

[1:18:38] Voice 9: that in there so i guess i'm looking to staff is do we have to consider i mean the ocp project

[1:18:47] basically you're looking at not doing engagements but i

[1:18:49] Voice 9: assume we're going to talk about first

[1:18:51] Voice 9: nations is next year's package here we'll be talking about that the first nations work carry on

[1:19:00] Voice 9: carry on uh this this term um but you know do we need to reprioritize this issue of the water

[1:19:13] connections as a priority project

[1:19:16] Voice 9: to make sure this work is continuing now not wait until november

[1:19:21] Voice 9: i think like i said every every month there's gonna they're probably getting more applications

[1:19:25] Voice 9: for more houses being built that are taking up connections i guess i'm looking do we need to

[1:19:37] Voice 9: prioritize this project not i'm not saying i don't want to prioritize to say you're just go find lots

[1:19:43] Voice 9: where the houses go to prioritize the issue of solving how do we prioritize the connections from

[1:19:49] Voice 9: ourselves try

[1:19:52] Voice 7: to answer your questions first through the chair i think you know whether

[1:19:56] Voice 7: whether there should be something that's prioritized or not i i'm uncomfortable making

[1:19:59] Voice 7: that recommendation professional i think that's certainly something that should come from elected

[1:20:03] Voice 7: officials. The one comment that I would make though is that zoning water connections do not

[1:20:09] Voice 7: equal housing. They facilitate housing, but I would be, again, I'm not a lawyer, this is certainly

[1:20:17] Voice 7: not legal advice, but I would encourage the LTC to consider the implications of prioritizing water

[1:20:26] Voice 7: or water connections for projects that may not get off the ground for any number of years.

[1:20:32] Voice 7: So I think that that is something that should be considered in this situation.

[1:20:38] Voice 7: I've just seen it happen before in other municipalities where water is kind of reserved for particular

[1:20:44] Voice 7: developments that the town community places high hopes on and then those developments

[1:20:49] Voice 7: never materialize for one reason or the other, typically funding.

[1:20:52] Voice 7: And so I would, I guess, as far as whether this should be prioritized or not, I just

[1:20:59] Voice 7: want to flag that, you know, if it is prioritized and your staff come up with some solution

[1:21:05] Voice 7: that's acceptable to the LCC, I don't know if that's going to be as effective facilitating

[1:21:12] Voice 7: house A again as continuing the work with CPLA.

[1:21:19] Voice 7: Sure.

[1:21:21] Voice 7: Yes.

[1:21:22] Voice 7: Nick, I just thought I'd add on that discussion that you know the way I read the report

[1:21:26] Voice 7: of this is an active investigation that the planner is working on and that you know they

[1:21:33] Voice 7: do talk about consulting or possibly consulting the legal counsel to look at the available tools

[1:21:39] Voice 7: so the way I read

[1:21:40] Voice 7: this report and get pregnant law is that this is one of the avenues that the

[1:21:44] Voice 7: planner will be reporting on and my experience I suspect is yours as well with sultan projects or

[1:21:50] Voice 7: others is that if you kind of get a little too much on the out front you might lose the whole

[1:21:55] Voice 7: progress of everything and i would encourage because you know how long an ocp amendment

[1:21:59] Voice 7: could take or an leb amendment could take if it goes a little bit to the side and what i'm seeing

[1:22:04] Voice 7: is progress by the planner and then this is the keystone part of this project now we have momentum

[1:22:11] Voice 7: now but i would need to see it spit it off somewhere

[1:22:14] Voice 9: i i'm i'm not it's more you know

[1:22:18] Voice 9: then in that case it's almost like then let's ask them to put the moratorium back into effect

[1:22:24] Voice 9: until 30 years from now when we finish

[1:22:28] Voice 8: the ocp sorry

[1:22:30] Voice 9: um three um um because i don't i don't know

[1:22:37] Voice 9: how fast connections are going but i think this community needs to see every connection possible

[1:22:41] Voice 9: going to the housing type and form that we need that's all more of what we don't need so i'll

[1:22:52] Voice 9: i'll explore that i know i think their board has actually considered that so i might explore that

[1:22:59] Voice 9: political conversations that maybe they have to market the way that we preserve it

[1:23:10] Voice 9: okay first

[1:23:12] Voice 7: but further go ahead one last kind of related comment that might help that discussion

[1:23:20] Voice 7: chair uh in speaking with the ceo of the north salt spring waterworks districts

[1:23:25] Voice 7: mentioned that they hadn't had the dramatic update that they were they were anticipating

[1:23:32] Voice 7: so i think it would be quite easy for us to get that information from it could help the

[1:23:37] Voice 7: ltc say okay you know since moratorium is lifted this many connections have been taken up and

[1:23:42] Voice 7: and the Smitty are,

[1:23:43] Voice 8: it

[1:23:45] Voice 7: may be somewhat proof measurement

[1:23:48] Voice 7: of various considerations that they have to take into account,

[1:23:51] Voice 7: but it might be something to discuss as well.

[1:23:55] Voice 9: I mean, it's just my

[1:23:57] Voice 9: overall frustration that we are a,

[1:24:02] Voice 9: like how Leonard had referenced

[1:24:05] Voice 9: to Salt Spring as a pie governance, you know,

[1:24:08] Voice 9: the pie has been carved up and sliced out, but we're pie.

[1:24:11] Voice 9: pie. We should be acting like a pie. The pieces can't, you know, need to be all together.

[1:24:19] Voice 9: And I think this is a perfect case where it's great the work that they did, out of sync

[1:24:25] Voice 9: with us. And, you know, I think that from a governance standpoint, there's no reason

[1:24:30] Voice 9: why we put the link and work together, should have put it together. So that, you know, things

[1:24:38] Voice 9: things happen together, because it was a bit of a leap of faith on their part. It was great

[1:24:44] Voice 9: to have something relaxed, but from a planning perspective, we weren't ready. We had no response

[1:24:51] Voice 9: to it other than business as usual. Continue developing as is. It was a chance for this

[1:24:58] Voice 9: island to consider, do we want to do something differently or not? We're just out of sync.

[1:25:04] Voice 9: And I think it's one of the downside of our form of

[1:25:10] Voice 9: government, but it could be an upside

[1:25:12] Voice 9: because we are working together, we could be working together better.

[1:25:16] Voice 9: That's all.

[1:25:16] Voice 9: Sorry, lecture.

[1:25:19] Voice 11: So my question was just to circle back to the notion of a memorandum of understanding

[1:25:25] Voice 11: or similar um whether staff senses that

[1:25:30] Voice 7: um doing that within the context of the current work

[1:25:35] Voice 7: is um sort of the more efficient way

[1:25:39] Voice 11: forward with that uh that sort of notion or whether

[1:25:44] Voice 11: um you know direction from the local trust committee to to put some work into that as

[1:25:53] Voice 11: essentially as a discrete project um in

[1:25:57] Voice 7: line with the goals as the ocp as well but whether

[1:26:02] Voice 7: putting some direction towards you know we'd like for example a resolution resolution saying

[1:26:08] Voice 7: we'd like to staff to to sit down and and see what uh what can be done on that particular

[1:26:15] Voice 7: a particular type of agreement, which would, you know, and obviously coordinate with the broader work but from staff perspective, is it is that best done as a request to do this to sort of discrete work or this within the context of the larger

[1:26:40] Voice 7: I appreciate the resolution, so if there's a resolution forthcoming, the LTC requests staff to investigate options for an MLU similar with North Seltzer and Plymouth.

[1:27:14] Voice 7: Thank you, I definitely agree with your resolutions.

[1:27:18] Voice 7: But, you know, we did staff talk about this prior to the release of the moratorium about

[1:27:24] Voice 7: possible tools that LTC may or may not have in relation to lifting the moratorium, and

[1:27:29] Voice 7: we did explore at that time the various types of agreements.

[1:27:32] Voice 7: The exploration at that time sort of concluded that there was no agreement that we could

[1:27:37] Voice 7: essentially put in place that would regulate connections.

[1:27:42] Voice 7: connections. They're either the North Holtzman-wide district either permits them or not. And the

[1:27:49] Voice 7: LTC's authority in general, or if you have the permitted zoning in place to build or

[1:27:53] Voice 7: whatever it is to build, then they may be connected based on that. So the two, you can

[1:27:59] Voice 7: sort of circle around that again if you wish, but I don't know if you'd get to the desired

[1:28:03] Voice 7: result. What I'm hearing is that to sort of stop the potential connection to the housing

[1:28:10] Voice 7: that the LBC doesn't want us to build. The best tool to zone without a doubt to control you know

[1:28:16] Voice 7: what a multi-family housing or some workforce housing whatever shape that looks like whether

[1:28:20] Voice 7: it's tiny homes etc is to change the zone and to do that as expediently as possible and I believe

[1:28:27] Voice 7: that's the process we're going through. Not to say you can't have a service agreement for sure you

[1:28:32] Voice 7: can explore that again but I do know that staff had those early communications but we didn't find

[1:28:37] Voice 7: anything at that time so uh you're welcome to explore it again and there may be other things

[1:28:41] Voice 7: that we haven't done and i know we didn't consult so perhaps uh as i see the report uh consulting

[1:28:47] Voice 7: people about the various types of human that they might help facilitate staff explore something

[1:28:53] Voice 7: so if you're going to make a resolution that might be a good one

[1:28:59] Voice 9: yeah and i'd say and specifically

[1:29:02] Voice 9: that section 35 is being reasonably applicable to um to improve the districts because does that then

[1:29:17] Voice 9: open up other avenues to policy waves that

[1:29:21] Voice 9: drive i

[1:29:23] Voice 7: mean sure the section 35 issue i'm sure you're

[1:29:27] Voice 7: aware it speaks to um regional districts may not proceed uh or contrary to existing bylaws

[1:29:33] Voice 7: for service. So I think she will say that doesn't exist right now. Could an improvement district be subject to this?

[1:29:42] Voice 7: It's a really good question. Yeah, so happy to put that in LSR legal service request.

[1:29:57] Okay.

[1:29:57] Voice 10: All right.

[1:29:58] Voice 10: We're ready to move to the next question.

[1:30:03] Voice 9: Sure. First Nations. I just, first of all, want to be clear in our original work plan and in multiple resolutions made by this trust committee, we made it very clear in the beginning we wanted meaningful and early engagement with First Nations from the get-go.

[1:30:23] Voice 9: over. I know it's challenging, but I just want to say something. I mean, I appreciate

[1:30:33] Voice 9: your report, but some of the time it's almost like it was an oversight that we didn't do.

[1:30:39] But

[1:30:39] Voice 9: our work plans and everything that we've had has been very clear. We've been waiting

[1:30:45] Voice 9: for the engagement plan from staff, but now we have another resolution to ask for an engagement

[1:30:49] Voice 9: plan. Our original work plan says there will be an engagement plan, it's promised to be coming,

[1:30:57] Voice 9: never got written. And so it's just, it's been very clear that it's been important. My only

[1:31:12] Voice 9: comments on your on page 145, you have a series of things that are reflective of what you're going to

[1:31:19] Voice 9: do my experience

[1:31:20] Voice 1: i just want to share some

[1:31:21] Voice 9: experience and challenges that we've seen

[1:31:22] Voice 9: um again here in criolla i think it's very important that staff have staff to staff

[1:31:27] Voice 9: relationships first nations step i think that is critical for you to develop where we've been

[1:31:34] Voice 9: running into challenges on other local trust committees is when next work product gets kind

[1:31:41] Voice 9: of created out of those relationships and then comes back to the community the community is left

[1:31:47] Voice 9: as well as the local trustees aren't a party to those conversations that happen in staff-to-staff.

[1:31:57] Voice 9: So now recommendation for like a change to an OCP or land use bylaw comes back and it's

[1:32:06] Voice 9: now staff-to-staff, was it a promise that this could be done? And so it just leads questions

[1:32:14] Voice 9: this to the community and the community starts to feel a little bit questioning as to where

[1:32:21] Voice 9: where did this come from and the local trustees are in a position where they don't know either

[1:32:28] Voice 9: it's a staff recommendation but it resulted from a staff-to-staff relationship

[1:32:34] Voice 9: so it's I think the advice that we're hearing and seeing is we go to various ABI's and C's

[1:32:40] Voice 9: transparency and open communications with all parties it's a it's a triangle community is in

[1:32:48] Voice 9: there cannot just be us and first nations we have the community to bring along and i think

[1:32:55] Voice 9: with the heightened attention that we're seeing in the province um you know i don't see this

[1:33:04] Voice 9: getting better quickly. I think we need to be clearer and more transparent in our communications.

[1:33:12] Voice 9: We need to do this engagement. It's critically important. Absolutely. But we just need to

[1:33:20] Voice 9: make sure, I know you do say you're going to document engagement, but it says, you know,

[1:33:25] Voice 9: you're going to have a formal staff dialogue too. So I'm just saying, be cautious. We want

[1:33:33] Voice 9: to set up a good good outcome don't want to continue to to breed the mistrust and the

[1:33:42] Voice 9: horrible things we're seeing said on social media right now racist remarks things of that nature

[1:33:50] Voice 9: um we want to really make sure we're growing a good healthy uh relationship and we're bringing

[1:33:57] Voice 9: in the community along in this relationship whether they want to or not um they need to be

[1:34:05] Voice 9: um brought along so i'm just saying be be aware of that and be aware of that how it's showing up

[1:34:12] Voice 9: trust committees um but we need to avoid that i

[1:34:20] Voice 7: would say further to that um one of the ways that

[1:34:25] Voice 7: that one of the things that can help is when there are opportunities for leadership to

[1:34:32] Voice 7: leadership or leadership and staff, you know, joint

[1:34:36] Voice 11: conversations, that has the benefit

[1:34:41] Voice 11: of putting the elected folks into the picture a little bit earlier.

[1:34:48] Voice 11: So, in particular, we don't, you know, us as elected people don't want to be sitting in this table and be surprised when information about discussions is brought into the public realm that we're really,

[1:35:07] Voice 7: like, really not aware of.

[1:35:08] Voice 7: that's that's not a great position for us and it also makes it very difficult with that public

[1:35:14] Voice 7: interface um you

[1:35:17] Voice 11: know for sure surprise so i get that a lot of the work is going to be staff

[1:35:22] Voice 11: the staff that's appropriate and and certainly there's the continuity of staff uh in many cases

[1:35:30] Voice 7: um you know election time is coming up but i think when uh when when there are opportunities

[1:35:37] Voice 7: for leadership from both sides to be involved

[1:35:40] Voice 7: in some of those conversations,

[1:35:41] Voice 7: I think it's very helpful

[1:35:44] Voice 7: to sort of ameliorate some of those negative situations

[1:35:48] Voice 7: that we want to avoid,

[1:35:49] Voice 7: but also just awareness and discussion

[1:35:52] Voice 7: is really useful and helpful.

[1:35:54] Voice 7: So just sort of reinforce that point.

[1:35:58] Voice 7: My perspective when I've had those opportunities

[1:36:02] Voice 7: is that it's really been positive towards outcomes.

[1:36:09] Voice 9: We want relationships built. I want to be really clear. Absolutely support meaningful engagement. Really, you know, the intent of this project was that they be involved from the beginning, even before any paper came out. That was the intent. That was the direction of the social trust project that got out ahead.

[1:36:31] Voice 11: yeah and i'd also note that uh we certainly made a point i believe it was last fall of ensuring that

[1:36:38] Voice 7: we sort of you know topped up the the uh uh first nations engagement funding that was by design on

[1:36:45] Voice 7: purpose um recognizing how important it is next

[1:36:52] Voice 9: section i just want to comment you put your head

[1:36:58] Voice 9: in here that the local trust committee had expressed interest in zoning as fast as possible

[1:37:01] Voice 9: to build up housing that it wasn't the LTC there was one member on the LTC that firmly believes

[1:37:07] Voice 9: that so it built um the LTC did not share that reflections just in the future

[1:37:14] Voice 8: remainder of this

[1:37:16] Voice 9: term um we are committed to doing the project correctly from a local trust committee perspective

[1:37:26] Voice 9: perspective is less student project right, age, community, housing, etc.

[1:37:33] Voice 9: Next, that was revised, I guess. I think now I kind of jumped ahead to the document.

[1:37:46] Voice 10: That's it on page 145?

[1:37:49] Voice 9: Yeah, I just, that was just Jamie's report on housing.

[1:37:56] Voice 9: Yes, yes, yes. Understood.

[1:37:58] Voice 9: studies um i have no comment okay so it's the work plan is the next piece of the package that

[1:38:14] Voice 9: i'm going to the package um your work done for one year

[1:38:25] Voice 8: that's nice

[1:38:26] Voice 9: and clear and short thank you

[1:38:27] Voice 9: but um but a work plan i think we were very proud to be the first local trust media that really

[1:38:33] Voice 9: push creating a work plan uh for for cp project um so i think that's the right level of detail

[1:38:49] Voice 9: um and just overall

[1:38:56] Voice 1: i will have a motion

[1:38:57] Voice 9: here in a bit it's overall process i think i kind of

[1:39:05] Voice 9: alluded to it beginning we had a work plan there was a contract with the consultant they brought

[1:39:12] Voice 9: out deliverables the deliverables didn't necessarily line up with what was in the work plan

[1:39:17] Voice 9: the work plan was created after the budget for the you know so it's like we we kind of create

[1:39:28] Voice 9: a budget number then we had a work plan that wasn't related to the budget number and then we

[1:39:33] Voice 9: go out to tender and so we're not doing a good job as an organization to really line up how we

[1:39:41] Voice 9: develop our projects estimate the cost of doing the project curing for that project so that the

[1:39:48] Voice 9: timelines are happening in the right order um you know it's like we're trying to fit the project to

[1:39:55] Voice 9: the budget we had already established rather than creating a project that resources the project

[1:40:01] Voice 9: we really need that makes sense um and i do have an overall resolution that i do want to look to

[1:40:09] Voice 9: the cao to look at you know of how we do our our overall project planning are there opportunities

[1:40:17] Voice 9: to learn from what we've done um so far with this project how it could be better um i have

[1:40:26] Voice 9: been in communication with the ceo he is expecting me to make that resolution today um because i

[1:40:32] Voice 9: think there's lessons to be learned overall from this process. So moving on to the current work

[1:40:44] Voice 9: plan that you have here, I do look at, as well, you have regular check-ins. We continue to talk

[1:40:51] Voice 9: about the project advisory planning and the LTC. I think there's lessons to be learned there, too,

[1:40:59] Voice 9: and improvements that could be made. Just this week, on Monday, Bowen Island and US Paladin

[1:41:05] Voice 9: and received their official

[1:41:06] Voice 9: plan draft using

[1:41:09] Voice 9: the same consultant

[1:41:11] Voice 9: having the same budget, same

[1:41:13] Voice 9: schedule we've been on

[1:41:15] Voice 9: and they received their draft.

[1:41:17] Voice 9: Not a working draft.

[1:41:19] Voice 9: A draft that had been through

[1:41:21] Voice 9: engagement.

[1:41:23] Voice 9: They call it a steering committee.

[1:41:25] Voice 9: They meet every two weeks.

[1:41:31] Voice 9: And I think there's some

[1:41:33] Voice 9: lessons to be learned there.

[1:41:35] Voice 9: I don't think I have to make a resolution.

[1:41:37] Voice 9: I would encourage you to reach out to our friends, your friends, your planning friends

[1:41:46] Voice 9: at the Bowen Island Municipality to find out how they use their committee, how they design

[1:41:52] Voice 9: their committee, how

[1:41:53] Voice 10: they populated

[1:41:55] Voice 9: their committee, because they speak, the councillors

[1:41:58] Voice 9: speak very positively of the committee, they have a good experience.

[1:42:03] Voice 9: Many did some hard, they did the hard lifting of the entire project and delivered a draft

[1:42:14] Voice 9: so of an entire OCP rewrite.

[1:42:20] Voice 9: So I really encourage you to look out there because I think, you know, meeting quarterly

[1:42:25] Voice 9: or as it seems to be that they're working, you know, I've listened in on the meetings,

[1:42:31] Voice 9: they spend half the time arguing about the terms of reference and doing all these things they're

[1:42:35] Voice 9: not they're still in the storming phase never got into a forming stage i think we need to learn

[1:42:43] Voice 9: why and this is not the first task group related to this local trust community that has had

[1:42:48] Voice 9: challenges so uh i've been involved in living at the apprentice village planning being a housing

[1:42:55] Voice 9: We've had a number of groups before, and they're not, you know, being set up for

[1:43:06] Voice 9: success, I guess is the word I'd use.

[1:43:10] Voice 9: And I think we can do better. So there's something we can learn from Bowen.

[1:43:13] Voice 9: How did they do it? How did they get their steering committee to do something they're so proud of?

[1:43:18] Voice 9: Turned out the work. I want to be that proud too.

[1:43:22] Voice 9: That's my expectation when we develop these.

[1:43:25] Voice 9: I think we all we all want to see we don't end up arguing with a group we don't know that we're

[1:43:30] Voice 9: excited to go to the meeting and and get some you know the feedback and get involved in it

[1:43:35] Voice 9: I think that's what we all hope and want so I don't do I need to make a resolution or can I

[1:43:43] Voice 9: encourage you to reach out to Bowen and see because I think as a committee I'd be very open

[1:43:48] Voice 9: to any recommended changes something we could do to improve the environment working environment

[1:43:53] Voice 9: in that group to be a productive um member of this project do you

[1:44:03] Voice 8: need a resolution

[1:44:03] Voice 8: i i

[1:44:06] Voice 7: don't think that the resolution is a second situation

[1:44:13] Voice 7: okay we're looking to have more regular phdc meetings at court rate after this i'm sure

[1:44:20] Voice 7: well

[1:44:21] Voice 9: i'd say it's to learn also learn from bowen what did bowen do who said there's how

[1:44:28] Voice 9: how what they do differently than we did you know is there something we can learn just meeting more

[1:44:33] Voice 9: often right now i'd say is probably not to fix the problem um it's you know how we set them up

[1:44:43] Voice 9: how we're using them for terms of reference um and do we have the right membership on the

[1:44:49] Voice 9: on the group as well um how do we set this up to really be something that they look forward

[1:44:58] Voice 9: to come to they're meeting every two weeks is that you know that's a big commitment for a year

[1:45:06] Voice 7: right looking at the terms of reference to the chair it says they need every month

[1:45:10] Voice 7: reading everything down

[1:45:11] Voice 9: recently they've been every two weeks in the push to get it

[1:45:14] Voice 9: get it done and look at their look at the schedule online

[1:45:21] Voice 5: most

[1:45:22] Voice 9: recent months they've been maybe every two weeks anyway i just encourage you to find out

[1:45:29] Voice 9: their secret sauce and it can't be bowen islanders are happier i think salt spring

[1:45:35] Voice 9: islanders have to be happier maybe maybe not

[1:45:43] Voice 9: come on we're better than bowen they have to be anyway i encourage you to find out

[1:45:50] Voice 9: what they did um they must have done something um

[1:46:09] Voice 9: I've said, I mean, building on prior to the updated work plan, consultants delivered all required final deliverables under the contract.

[1:46:17] Voice 9: And how did that compare to the work plan?

[1:46:23] Voice 9: That's my question.

[1:46:25] Voice 9: Was this what we were expecting?

[1:46:30] And I haven't

[1:46:31] Voice 9: done that comparison.

[1:46:32] Voice 9: I guess I can do that, but for reacting to deliverables, are these the right things?

[1:46:47] Voice 9: Outstanding items, you know, it's strengthening communication with engaging

[1:46:51] Voice 9: conversation. It's outstanding. The project had anticipated it was going to happen. It didn't

[1:46:58] Voice 9: happen. So it is outstanding. And I guess that's my question. How are the coming months different?

[1:47:20] Voice 9: The section says several items must be addressed to advance this project over the coming months.

[1:47:26] Voice 9: Strengthening communications engagement with First Nations, conducting additional consultation on specific policy areas, and refining the visions.

[1:47:41] Voice 9: So I guess I'm looking to staff, how are we going to set this up?

[1:47:49] Voice 9: I mean, in project manager, I guess is that our new planner assigned to the task?

[1:47:54] Voice 9: Is that the difference of the coming months for this project?

[1:47:57] Voice 9: project. Hard question, but I guess that's the main difference. I'm sitting there, where

[1:48:09] Voice 9: we are today, which will be a question I'll have from the CAO, but how are we really going

[1:48:17] Voice 9: to set this up differently in the next coming months?

[1:48:22] Voice 8: Good chair.

[1:48:30] Voice 7: We're in a bit of a funny timeframe where my understanding, again, this is me

[1:48:36] Voice 7: be working on information that was passed down to me on this project before i was is that

[1:48:43] Voice 7: ltc has advised staff that we should be avoiding significant consultation activities in the summer

[1:48:49] Voice 7: months uh however we're also faced with the uh kind of squeeze of the end term coming up

[1:48:56] Voice 7: so that was why within the work plan staff are anticipating not really getting any sort of

[1:49:03] Voice 7: I've seen the people complication sort of detail constitution, particular policies to tell.

[1:49:12] Voice 7: Just assuming that's what

[1:49:21] Voice 10: we're going to do next two months or seven months.

[1:49:26] Voice 7: The order there would be to really find this work that's necessarily a really robust communications engagement plan that's scaled to staff capacity tools that are available to us as stress staff.

[1:49:44] Voice 7: to run a really good engagement program fall and winter they fall in the winter

[1:49:48] Voice 7: and then also we have more solid first nations occasion so in terms of what's going to be

[1:50:00] Voice 7: different over the coming months or what's going to change the momentum about this particular

[1:50:05] Voice 7: project if that's appropriate characterize the project to our characterized situation

[1:50:10] Voice 7: i think it's mostly just that there's a little bit more staff but

[1:50:24] Voice 9: the work plan uses that language

[1:50:26] Voice 9: which is the coming months.

[1:50:28] Voice 9: So it's coming months, November, coming

[1:50:30] Voice 8: months, June.

[1:50:33] Voice 7: Can I add to that, sir?

[1:50:35] Voice 7: Thank you.

[1:50:36] Voice 7: I think it's a great summary and a very honest summary.

[1:50:40] Voice 7: One other sort of what's different from what we're doing today

[1:50:45] Voice 7: and how we're setting things up differently.

[1:50:47] Voice 7: Talk about more staff capacity,

[1:50:48] Voice 7: but Hunter Thicke is not working alone as much.

[1:50:54] Voice 7: We do have some new direction in the regional Huntington,

[1:50:57] Voice 7: which he's a part of member of and so all the major projects we have new leadership in that

[1:51:01] Voice 7: position as well and we're reviewing in terms of relevance of how we utilize that team into

[1:51:07] Voice 7: its most effectiveness um and that's including helping um with this project to be sort of

[1:51:14] Voice 7: spreading out some of the work across the organization so um that's something a little bit

[1:51:22] Voice 7: a little bit more and a bit of a had less time to engage with their peers and i think now that

[1:51:33] Voice 7: we've got the resources here and that's mean it's actually about renewed energy with that

[1:51:37] Voice 7: manager they you'll see a little some more synergy energy i

[1:51:46] Voice 9: just i think part of it is

[1:51:49] Voice 9: i'm reacting to some of the wording here because i think our work plan was really clear

[1:51:53] Voice 9: your next section, you said the First Nations engagement

[1:51:58] Voice 9: occurred through all phases,

[1:52:01] Voice 9: rather than being confined to a single state.

[1:52:04] Voice 9: We had never confined engagement to a single state.

[1:52:07] Voice 9: It's meaningful, early, and throughout,

[1:52:09] Voice 9: it was clearly written.

[1:52:12] Voice 9: So,

[1:52:15] Voice 9: this

[1:52:15] Voice 7: is to the Chair,

[1:52:18] Voice 7: this work plan isn't meant to be in opposition

[1:52:20] Voice 7: or critiquing any previous work plans.

[1:52:22] Voice 7: For example, that sentence is just trying to continue on with what has already been established.

[1:52:29] Voice 7: It's not meant to critique what's meant to just kind of establish.

[1:52:36] Voice 9: I appreciate that because, I mean, I'm just feeling very frustrated.

[1:52:40] Voice 9: I'll make it clear.

[1:52:41] Voice 9: We tried very hard to set up a project for success.

[1:52:45] Voice 9: That was our intent planner that was installed four people ago.

[1:52:52] Voice 9: And we worked really hard to try to set up a good project, transparent, open, equitable

[1:53:01] Voice 9: engagement, working with First Aid.

[1:53:02] Voice 9: We really tried hard to set this as a process going forward, not an outcome, but a process

[1:53:08] Voice 9: to get it out.

[1:53:10] Voice 9: So it is frustrating that we're here now, and I know you're new, so it is a hard situation

[1:53:18] Voice 9: to be in.

[1:53:19] Voice 9: I can tell you it's a really hard situation to be in. We only had the highest intent

[1:53:26] Voice 9: and something went sideways and so it's frustrating and I have every bit of faith

[1:53:33] Voice 9: in your work and moving forward. Our term is done and expired. The reality is we've achieved

[1:53:41] achieved nothing and that is

[1:53:45] Voice 9: you know in a time when there's so much pain so it's it's it's a hard

[1:53:53] Voice 9: political pill to swallow um and that's a reality i have to address i'm i i know you're setting up

[1:54:07] Voice 9: for success and we're going to have an unknown outcome to an election that could decide to

[1:54:14] Voice 9: show all of this people can live in tents apparently i don't know um so that's my only

[1:54:26] Voice 9: concern is you know it's like political reality that i don't like um and i felt you know we had

[1:54:33] Voice 9: done everything on our part to try to set it up for success so i think your work plan generally

[1:54:55] Voice 8: I

[1:55:06] Voice 9: really don't know what to say about the vision and the guiding principles, to be frank.

[1:55:15] Voice 9: It needs work.

[1:55:18] Voice 9: I know when we started this project, our intent was not to write the OCP.

[1:55:27] Voice 9: that was clear. Our intent was to go, you know, to look at it critically, but to really

[1:55:37] Voice 9: focus on improving the ability to diversify the type of housing that we're getting. And

[1:55:50] Voice 9: by taking an open approach, you know, that meant it was an open, a very broad process,

[1:55:57] Voice 9: but hopefully through engagement that's to narrow down for me there was pretty much anything that

[1:56:02] Voice 9: related to housing was it was raised through engagement was was on you know was a possibility

[1:56:09] Voice 9: um you know that we were in the um so we didn't set out to rewrite the vision um originally i know

[1:56:23] Voice 9: you know, generally, you know, the community holds dear its OCB, as many do. And so I guess, you know, some question is, I know our current vision, I'd say is too long. It is wordy, it is long. You know, I think we need to do some work with, you know, if the advisory

[1:56:52] Voice 9: planning committee commission is working reasonably well, somebody needs to

[1:56:57] Voice 9: to go through this and think about and react to it

[1:57:02] Voice 9: before it goes to public.

[1:57:04] Voice 9: Because I look at it, and I go, it's not ready.

[1:57:10] Voice 9: It's very early.

[1:57:15] Voice 5: And it's very different

[1:57:16] Voice 10: from the vision

[1:57:17] Voice 10: that's in the current

[1:57:18] Voice 3: document.

[1:57:20] Voice 3: Guiding

[1:57:32] Voice 9: principles reflect what matters most to the group.

[1:57:37] Voice 9: Oh, a group?

[1:57:38] Voice 9: They're talking about who is the group?

[1:57:43] Voice 9: But the guiding principles, again, I

[1:57:51] Voice 9: think they just need a cleanup.

[1:57:54] Voice 9: They just need an eyeballs, a working group to go through and just clean up.

[1:58:07] Voice 9: I'm just concerned in some regard if it goes to First Nations right now.

[1:58:11] Voice 9: Is this saying we're going to endorse this?

[1:58:25] Voice 7: Chair, this is not intending to go to First Nations as it's currently drafted.

[1:58:29] Voice 7: it. Staff's intent was to bring it here initially for LTC review. Any comments that you may have,

[1:58:38] Voice 7: any corrections, any changes, those kinds of things would be taken into consideration.

[1:58:46] Voice 7: Essentially repeat that process until we have something that the LTC is happy with or is

[1:58:54] Voice 7: satisfied with that you sent out as a referral to First Nations or other partners as necessary.

[1:59:00] Voice 7: I would note also that everything we produce is a draft until it's adopted.

[1:59:07] Voice 7: So our goal, maybe this is kind of a slightly separate topic, but my goal with kind of this

[1:59:14] Voice 7: project, First Nations Cape People's Destinations, eventually it's going to be a fairly large

[1:59:18] Voice 7: document and the idea would be to bring sections of it to Cape, CLTC as well as our third First

[1:59:24] Voice 7: Nations so that by the time it's ready to move through the adoption process, each one

[1:59:29] Voice 7: those sections has individually been prevented. We have a comprehensive document that has already

[1:59:35] Voice 7: should require very few changes at that point as opposed to drafting some 5200 or 200 page

[1:59:43] Voice 7: party document talking to the First Nations partners or to PNC or the LCC for that matter

[1:59:50] Voice 7: and say okay please review this. It's almost too much, too broad of a document at that point.

[1:59:55] Voice 7: community. So this vision and guidance principles really grabbed me instead of the first.

[2:00:00] Voice 7: drawn to the first section that we would like to really try to polish as much as possible and then

[2:00:05] Voice 7: send it out for initial review to First Nations after it's been reviewed by LCC and then once

[2:00:13] Voice 7: it comes back we know that we at least have some momentum for that initial section. Again,

[2:00:18] Voice 7: it may still be subject to further changes and that we could perhaps lose further engagement

[2:00:24] Voice 7: or the actual adoption process but the idea would be rather than you know working on this large

[2:00:30] Voice 7: document just here at mills you're just being able to see your sense things and then bring it

[2:00:34] Voice 7: i i completely

[2:00:36] Voice 9: agree with that that only makes sense but um i mean i just look at this for one i

[2:00:43] Voice 9: i look at this and i've seen the the draft language that i'm seeing in other local

[2:00:48] Voice 9: trust committees that are coming from staff working with First Nations. I'm not seeing

[2:00:56] Voice 9: anywhere where they're mixing First Nations with early settlers and this does that both in the

[2:01:04] Voice 9: vision in the same sentence they're like equalizing First Nations and early settlers. Read this book

[2:01:11] Voice 9: and you'll realize why that's a problem.

[2:01:16] Voice 9: You know, I think we need to be distinct and clear

[2:01:22] Voice 9: in our commitment to the work

[2:01:24] Voice 9: that we're doing to the First Nations

[2:01:25] Voice 9: and our recognition of the cultural heritage

[2:01:27] Voice 9: of First Nations is to be distinct and clear,

[2:01:31] Voice 9: not mixed with settlers, early, you know, others.

[2:01:37] Voice 9: To me, that's a second piece, perhaps,

[2:01:41] Voice 9: perhaps, but I think this document has some significant challenges in how I'm responding

[2:01:53] Voice 9: to it.

[2:01:54] Voice 9: I'd be concerned of sharing this, seeing what I've seen coming from other First Nations.

[2:02:00] Voice 9: This is certainly like putting First Nations and settlers on the ground.

[2:02:06] Voice 9: ground level. So I think that that needs to be cleared up in the vision as well as the first of the first sections there of the document.

[2:02:51] Voice 8: I just don't know. I'm just

[2:03:05] Voice 9: looking for, I don't know how to go about, I think this needs a workshop with the Advisory Planning Commission to go through this, these pieces.

[2:03:16] Voice 9: at a minimum, staff support to elevate, separate the First Nations from settler history.

[2:03:32] Voice 9: How your reaction was to those?

[2:03:39] Voice 9: I

[2:03:41] Voice 10: appreciate that.

[2:03:46] Voice 7: Yeah, there's a danger of perception there, lumping those two together in the same sense.

[2:03:56] Voice 7: That's not that referencing both in the document is,

[2:04:01] Voice 7: I don't think there's anything wrong with that,

[2:04:03] Voice 7: but lumping them into one sentence is,

[2:04:06] Voice 7: I don't think is culturally appropriate.

[2:04:13] Voice 7: So I would echo that, for sure.

[2:04:15] Voice 9: And there needs to be a principle

[2:04:17] Voice 9: dedicated to First Nations period.

[2:04:25] Voice 9: Because this isn't just cultural and heritage

[2:04:27] Voice 9: that we're honoring.

[2:04:30] Voice 9: This is a title of rights and other interests and moving to evolving First Nations more

[2:04:51] Voice 9: into the active planning that we really want to see their involvement in the planning.

[2:04:58] Voice 9: I think this just needs to be workshopped and I'm looking to staff to how this could

[2:05:09] Voice 9: be workshopped in a you know not just my opinion of what it is but um that's what the advisory

[2:05:17] Voice 9: planning commission was supposed to have been able to do or you know is to do that work um

[2:05:26] Voice 9: workshop provision in its current state it's going to be well i don't have advice on what how they

[2:05:44] Voice 9: I have a

[2:05:47] Voice 7: few initial comments in the actual section, the report, particularly with regards to acknowledging, you know, not as you know, did not just sort of a cultural interest for First Nations groups, but all the rights to type.

[2:06:06] Voice 7: sort of things as well. So there's a few things that staff have identified immediately as places

[2:06:15] Voice 7: for improvement within this vision guiding principles document. However, I think we would

[2:06:21] Voice 7: be happy to take it back to the next PAPC meeting and try to have a very focused PAPC meeting

[2:06:25] Voice 7: that discusses really kind of just this documents and its place within the OCP and just make

[2:06:33] Voice 7: make comments as necessary and then bring all that information back to be able to seek

[2:06:39] Voice 7: the inspiration and eventual ideal, ideal, eventual approval for that to be sent out

[2:06:47] Voice 7: and used as a tool to act as our first more formal referral to, it's not necessarily the

[2:06:59] Voice 7: final formal referral through adoption process or anything like this, but in an effort to

[2:07:05] Voice 7: maintain those relationships, make sure that they're being considered to every aspect,

[2:07:11] Voice 7: every portion of this particular project. It behooves us to sort of do that and then again

[2:07:19] Voice 7: at the end of the day we'll put all these little pieces together into one comprehensive document,

[2:07:24] Voice 7: likely we'll have a few more adjustments at that point but in a place where we're at least

[2:07:29] Voice 7: 50 percent, 90 percent comfortable with what's in the document because we've done

[2:07:35] Voice 9: And I would encourage staff, I mean, it almost needs an edit before it goes to advisory time with the weaknesses addressed in regards to, just so that they're receiving, you're having staff to staff, you're learning, you're having training, you're moving at a faster rate than most people in our community on understanding how we need to be engaging with it.

[2:08:14] writing about First Nations.

[2:08:16] Voice 9: So I think we need to put forward a draft that has at least addressed

[2:08:24] Voice 9: those deficiencies because not everybody on the committee is going to be in the same

[2:08:32] Voice 9: learning level with reconciliation. So I think taking that step first and bringing them a draft

[2:08:39] Voice 9: that at least has addressed the significant challenges I think would be

[2:08:47] Voice 9: a better start than assuming because they may or may not identify that same

[2:08:55] Voice 9: weakness the same way we would I think bring them bring them a version that has

[2:09:01] Voice 9: that in it would be helpful as part of this kind of training we're bringing this this group along

[2:09:11] Voice 9: too and exposing them that would be my encouragement this every time we repeat every time we copy this

[2:09:25] Voice 9: and put it into another agenda package and put it out more likely but it's going to get into the

[2:09:29] Voice 9: hands of first nations staff going what are they thinking and we know better that's my concern

[2:09:39] Voice 9: or

[2:09:42] Voice 10: reporting as it's very much a trap

[2:09:46] Voice 10: and we're not represented.

[2:09:51] Voice 9: Yeah, no, I understand that,

[2:09:53] Voice 9: but it's just, it does get legs

[2:09:57] Voice 9: and we're trying to build relationships

[2:09:59] Voice 9: and now we're having to explain

[2:10:02] Voice 9: how something got out even better.

[2:10:04] Voice 9: So that's why I think it's,

[2:10:06] Voice 9: we should give the committee a cleaned up version,

[2:10:10] Voice 9: a working group,

[2:10:29] Voice 3: I don't

[2:10:30] Voice 7: have anything to add, but I think you're right, I think looking at that section

[2:10:41] Voice 7: with a more culturally sensitive eye is appropriate and the right way to go about it, and I agree

[2:10:52] Voice 7: with trustee packard that um that it's worth doing that a revision before bringing it to the agency

[2:11:05] Voice 7: because because i mean there are there are definitely some pieces there that stand out

[2:11:09] Voice 7: um as a person that's that's learning granted i'm far from authoritative but from from what

[2:11:18] Voice 7: i've learned there are pieces in there that that certainly need um revision with a from a more

[2:11:25] Voice 7: culturally sensitive uh point of view and if there are there are resources within staff um that could

[2:11:33] Voice 7: that could help that i'm sure director shermack can help uh get some other eyes on that um just

[2:11:42] Voice 7: just to bring that that document before it goes you know to the padc or we're back to us to have

[2:11:48] Voice 7: have some eyes look at it with that sort of lens.

[2:11:53] Voice 7: So I do agree.

[2:12:03] Voice 9: So is that your intent then in the coming months

[2:12:08] Voice 9: as it said there is to bring this back to the,

[2:12:12] Voice 9: is this the piece of work that would go back

[2:12:15] Voice 9: to the advisory plan?

[2:12:21] Voice 8: I mean, I really

[2:12:31] Voice 9: encourage you to get them working.

[2:12:33] Voice 9: stickies and you know boards get them working sitting in a chair talking about this stuff

[2:12:40] Voice 9: get them up get them walking around the room get them working in smaller groups get them working

[2:12:46] Voice 9: really change things up and get them and you know involved standing around pontificating over

[2:12:54] Voice 9: word figure out something to get them up into this and it won't be one meeting even though this

[2:13:02] Voice 9: This looks like a short piece of work.

[2:13:04] Voice 9: I bet it's more than one that they're going to need to get it working.

[2:13:13] Voice 7: I think particularly when it comes to visioning, that type of activity-based work that Trust

[2:13:34] Voice 7: Patrick is referring to getting really helpful to spur some creativity and rather than kind of

[2:13:42] Voice 7: yeah the notion of sitting down and word spending having been through situations particularly with

[2:13:49] Voice 7: visions trying to sit in words that visions can be a lot like pulling teeth and and about as

[2:13:56] Voice 7: as productive as uh you know spinning spinning wheels in the mud um so yeah there are some

[2:14:05] Voice 7: some creative approaches to to try to engage that group um with the visioning it's i think if

[2:14:16] Voice 7: in terms of outcomes of what what the uh what that group might might be able to provide advice and

[2:14:23] Voice 7: help um towards working towards a vision yes i do agree sitting around wordsmithing is unlikely to

[2:14:31] Voice 7: be highly uh productive or creative so i

[2:14:35] Voice 9: don't think they should be wordsmithing i think they

[2:14:37] Voice 9: should be responding giving ideas feedback yeah or

[2:14:40] Voice 9: something back to them this is what we heard

[2:14:44] Voice 9: this is what it is so yeah

[2:14:46] Voice 7: perhaps a little bit i don't

[2:14:47] Voice 9: want a word spread

[2:14:48] Voice 7: well outside the outside

[2:14:50] Voice 7: outside this sort of normal commissioner-type box meeting.

[2:14:57] Voice 7: It's not a bad approach if that's something that can be,

[2:15:01] Voice 7: you know, if that's doable, if that seems attainable.

[2:15:06] Voice 7: And maybe that's, in some cases,

[2:15:08] Voice 7: having some extra facilitation available.

[2:15:14] Voice 7: I mean, I don't know where, you know,

[2:15:16] Voice 7: if you've done that kind of facilitation in your background,

[2:15:19] Voice 7: But, you know, if you need extra, extra support on that, I'd support that too.

[2:15:31] Voice 9: Get them out of the wordsmithing where they've been or in terms of reference arguing, just do this work.

[2:15:40] Voice 9: Please, local trust committee really wants your feedback. Get up to work.

[2:15:46] Voice 9: Anyway, on the what you heard report, I really, I have nothing to say.

[2:15:49] Voice 9: I mean, it's fairly clear.

[2:15:52] Voice 9: I have no comments on the report.

[2:16:01] Voice 9: I like the major.

[2:16:03] Voice 9: I don't know.

[2:16:03] Voice 9: Did you have any comments on the What You Heard report?

[2:16:06] Voice 11: No.

[2:16:06] Voice 11: I think it's fairly straightforward.

[2:16:09] Voice 9: The major topic summaries, I like the format.

[2:16:14] Voice 9: I like the way they're presented.

[2:16:18] Voice 9: I see those as more, that is the advice

[2:16:23] Voice 9: that we hope to get from a non-consultant.

[2:16:25] Voice 9: i don't know where you um this is more just a recommendation this is are you were you intending

[2:16:39] Voice 9: to have the advisory planning committee look at what's recommended here or this chair

[2:16:47] Voice 7: no that

[2:16:48] Voice 7: wasn't really the case that good this is the particular department which keeps on yeah

[2:16:57] Voice 9: because i mean i think generally they you know i like this because i think they do give a good idea

[2:17:03] where the

[2:17:03] Voice 9: project has opportunities and uh you know that it's it's high level how it gets

[2:17:11] Voice 9: translated into the next step like those are those are better comments

[2:17:21] Voice 5: on those no

[2:17:23] Voice 7: i agree those are

[2:17:24] Voice 7: the high level and i think easily digestible in some cases on

[2:17:35] Voice 9: the land use bylaw review memo this

[2:17:38] Voice 9: This really comes across as they did it in the last day of work.

[2:17:45] Voice 9: I don't know how useful this is.

[2:17:49] Voice 9: It seems to be so high level and quick and it doesn't make sense.

[2:17:58] Voice 9: I think when I think of housing, again,

[2:18:02] Voice 9: I don't know what home-based businesses is.

[2:18:09] Voice 9: It's something that helps people stay in their home in many ways.

[2:18:18] Voice 9: And I think it's also horrendously out of date, the land use by-law section for home-based businesses.

[2:18:28] Voice 9: So it's missing here.

[2:18:29] Voice 9: And I do think it is related to housing.

[2:18:35] Voice 9: That's where short-term rentals is a home.

[2:18:38] Voice 9: I don't know if it's bed and breakfast or whatever we call them.

[2:18:41] Voice 9: It's buried in the home-based businesses.

[2:18:43] Voice 9: businesses. So I think that's missing from this table. I see it has the short term rentals

[2:18:55] Voice 9: and bed and breakfast review as medium term. I was a bit surprised by that recommendation.

[2:19:09] Voice 9: I think our, while they are very important for some people to be able to stay in their

[2:19:19] Voice 9: homes by having the ability to have access to that breakfast because that's all we have right now um

[2:19:31] Voice 9: i still think it's being horrendously abused i go on airbnb all the time and put in

[2:19:37] Voice 9: family of six and four children i'm getting whole houses of people just registering four bedrooms

[2:19:44] Voice 9: their waterfront houses and renting them out at ten thousand dollars a night it's crazy um

[2:19:53] Voice 9: So is that someone it's I think we still, we have a problem. I think they have a lot of abuse with our breakfast. That's out of date, medium term,

[2:20:03] Voice 9: I think, is that you

[2:20:05] Voice 5: get to be short term.

[2:20:13] Voice 7: Anyone can call it again. This is just what we received. Okay, we can solve them. So it's not necessarily indicative of the work that will actually be done. I think it's maybe a useful document.

[2:20:22] Voice 7: to some extent, but I agree that it probably has its shortcomings as well, and as we get closer to

[2:20:28] Voice 10: the time when

[2:20:29] Voice 7: it's working more closely with the land use part of this project, I'm sure that we will have much more things to do than what's on this stuff.

[2:20:38] Voice 9: I would hope so. So, so that leads to the overall concern. So we've got these deliverables that are marked final that are really draft because

[2:20:50] Voice 9: how do we deal with this on our website um material is going to get out there i can see

[2:20:56] Voice 9: an article coming probably next week in the driftwood from someone that likes to

[2:21:03] Voice 9: what are we doing to manage this information and all the caveats that should be attached to it

[2:21:15] Voice 9: on our project website and again

[2:21:22] Voice 7: the point of the big point of sharing office was to respond to the

[2:21:28] Voice 7: uh resolution that was made and so by virtue of the response that resolution having this

[2:21:34] Voice 7: as uh on the fdc agenda these materials are public whether or not they'll be published on the website

[2:21:40] Voice 7: uh in their current form i i don't know within the highlighted this is you know consulting

[2:21:51] Voice 7: and draft materials yes it's their final but it is not in any way shape or form indicative of the

[2:21:58] Voice 7: end result of the project or the actual intent of the ltc through this project or you know necessarily

[2:22:04] Voice 7: data at large um so whether or not all these particular materials get published uh on websites

[2:22:13] Voice 7: is i'm not sure that makes it work i

[2:22:16] Voice 9: wasn't saying necessarily i'm more or less saying

[2:22:18] Voice 9: an update of where, you know, kind of update of where we are. This is a fact. Receive them.

[2:22:24] Voice 9: I think it is important to share them with us, not, you know, kept them to yourselves.

[2:22:32] Voice 9: But the greater public is confused. You know, they see the articles written by some members

[2:22:40] Voice 9: of our community who seem to take, well, take all of this material and then we'll spin it

[2:22:46] Voice 9: as whatever direction they want to. So the public are going to read that in exchange

[2:22:50] Voice 9: probably next week. And it will be a wild interpretation of what we're doing. So we

[2:23:00] Voice 9: need to put out some accurate information as to kind of where we are. We are in a place

[2:23:05] Voice 9: in time today, like it or not, this is where we are. We need to be able to communicate

[2:23:10] Voice 9: to the islanders where we are and what the intended next steps are is do we need to direct

[2:23:23] Voice 9: staff to prepare a public communication um project

[2:23:30] Voice 7: update yeah kind of

[2:23:31] Voice 9: an update status of

[2:23:32] Voice 9: here we are

[2:23:42] Voice 7: I think it's certainly appropriate to vibrate about this project. I'm more

[2:23:49] Voice 7: than happy to kind

[2:23:50] Voice 7: of work in connection with our communications team that Gallus Trust has to prepare some of

[2:23:58] Voice 7: those materials and publish them on the website. Whether or not the LTC would like to vet those

[2:24:04] Voice 7: materials first, I'm not sure that that's something that you'd be interested in.

[2:24:16] Voice 7: as far as managing misinformation that's a much more challenging so i think

[2:24:26] Voice 5: that's that's maybe

[2:24:26] Voice 5: outside of the scope i'm

[2:24:28] Voice 9: not where i mean that that's going to happen the misinformation is

[2:24:31] Voice 9: going to happen that's that's a given it's how are we communicating that's what i'm asking is

[2:24:38] Voice 9: that we should communicate that we owe the community an update this is community paid for

[2:24:44] Voice 9: materials and um project is at a point it's been staffing change you know it's not introduced this

[2:24:52] Voice 9: is staffing changes it can be written in a positive way but it's an update it's just an

[2:24:58] Voice 9: update of you know i've been i've been talking to the community about this project coming and how

[2:25:05] Voice 9: it's going to be you know like the whole public engagement and so forth and so on for two years

[2:25:10] Voice 9: now here we are um but we're no closer to the end we're still at the very much the beginning

[2:25:20] Voice 9: um and i think we need to be factual on that yes we've received some materials yes the consultant

[2:25:26] Voice 9: because what the building um new staff assigned new energy to set this project up to kick off

[2:25:38] Voice 9: the new term successfully as it can bonding advisory committee is going to continue working on

[2:25:45] Voice 9: this material whatever it is you know i think just a factual update is what i'm looking for

[2:25:55] Voice 9: um just correct information that we own goes out into the public realm um that's what we need is

[2:26:05] Voice 9: just an update i

[2:26:11] Voice 7: i heard responder asking uh would the ldc like to see that update before it gets put

[2:26:16] Voice 7: out because i can see that the website is up to date so april 1st at least and i can see that

[2:26:22] Voice 7: there's a subscription so some people might be subscribed to getting updates as well as

[2:26:28] Voice 7: 300

[2:26:29] Voice 9: people on Salisbury

[2:26:31] Voice 7: more

[2:26:32] Voice 9: people are going to read the driftwood in the exchange we need to

[2:26:35] Voice 9: it's something that should be published either a news release that we put out just an update

[2:26:40] Voice 9: on the project so

[2:26:42] Voice 7: I think the question still remains would you like to see that

[2:26:45] Voice 7: if you would you'd like the direction to provide an update that's doable

[2:26:52] Voice 7: I

[2:26:53] Voice 9: think that from a timing perspective, it needs to be done as soon as possible is so

[2:26:58] Voice 9: us know the LTC seeing it in June, I think at least the chair seeing it or send it to

[2:27:11] Voice 9: trust piece or comment or at least chair should see it so that it doesn't make sense.

[2:27:19] Voice 7: yeah no i mean i think i think having uh some eyes on it is uh it's great i wouldn't want to hold it

[2:27:28] Voice 7: up as like with the ltc approving it um formally not in that sense like uh there is there's the

[2:27:36] Voice 7: time five sets of nature getting the information out there perfectly reasonable i think to um

[2:27:44] Voice 7: trustee patrick's comfortable having it run by the chair before the publish

[2:27:49] Voice 7: that's that's a bit more nimble um do

[2:27:56] Voice 9: you need a resolution sign but do we need to make a

[2:27:58] Voice 9: resolution to prepare a project up they news release or i don't know if it's a news release

[2:28:06] Voice 9: necessarily i don't know what this form seems but but it should be public education not just

[2:28:10] Voice 9: stuck on our website no one's going to find it

[2:28:14] Voice 7: chair i think in this particular situation

[2:28:18] Voice 7: A resolution might be helpful just because it's a very direct request.

[2:28:24] Voice 7: However, if there's if there's something like that off resolution that staff care monthly or bi monthly updates similar fashion.

[2:28:39] Voice 7: Help help you feel a little bit more at ease as to how the questions being communicated, at least from the address trusting point.

[2:28:45] Voice 7: staff and create that as well or if it's just a one-off just even a certain situation to find

[2:28:53] Voice 7: ourselves in oh i would encourage

[2:28:56] Voice 9: regular communication we should be communicating

[2:28:58] Voice 9: outwards because in our absence others are and it's not helping us it's not factual

[2:29:06] Voice 9: um so i think i think staff should conduct regular communication

[2:29:15] Voice 7: getting communication from our communication specialists who have been sat here on to this

[2:29:19] Voice 7: meeting

[2:29:19] Voice 8: the

[2:29:21] Voice 7: uh and you know just noting that we do have a subscriber notice and the website and

[2:29:26] Voice 7: we have been updating the website so perhaps that's very minimum and i hear you saying um

[2:29:32] Voice 7: that you'd like to do more but just so you know that there's you know that the energy

[2:29:37] Voice 7: has been kept warm but perhaps there hasn't been robust the

[2:29:39] Voice 9: average person on salisbury is not

[2:29:42] Voice 9: even aware we have a project website. The subscriber list is too small, and this information is showing up in other slabs, so we need to keep publishing in those other forms.

[2:29:55] Voice 9: We're going to put it in an Exchange article every now and then.

[2:30:00] That's written in

[2:30:01] Voice 9: plain English or

[2:30:02] Voice 7: just sort of where we are

[2:30:06] Voice 7: Communications are teaching the story to the chair

[2:30:11] Voice 5: Communications fun. I thought you did.

[2:30:13] Voice 8: Yes, we did

[2:30:20] Voice 11: Okay, so that would be the subject of a

[2:30:22] Voice 7: resolution. I'm just noting that we're

[2:30:25] Voice 7: About two and a half hours into the meeting. I'm gonna recommend we take a 10-minute recess

[2:30:34] Voice 7: So that come back

[2:30:38] Voice 11: Let's come back at 3

[2:30:43] Voice 7: .13, thereabouts.

[2:31:00] Voice 8: Did you say ten minutes?

[2:31:02] Voice 8: Yeah,

[2:31:02] Voice 7: I said ten, yeah.

[2:31:04] Voice 7: Five never is long enough.

[2:31:06] Voice 7: Did you say five minutes?

[2:31:07] Voice 7: I was sort of typing in the list.

[2:40:55] Voice 3: ...advice on section 37, part 35.

[2:40:59] Voice 8: You should make that your question.

[2:41:03] Voice 8: Do it.

[2:41:08] Voice 7: I think you have a schedule in Chambers.

[2:41:10] Voice 7: Okay, yeah, so that would happen in Cambridge.

[2:41:12] Voice 7: It wouldn't happen in Cambridge, but I think you could do it in Cambridge.

[2:41:17] Voice 7: Yeah,

[2:41:17] Voice 8: we haven't seen that, but you

[2:41:19] Voice 7: could go up for that.

[2:41:20] Voice 7: Precisely.

[2:41:21] Voice 7: So I'll speak for David.

[2:41:26] Voice 7: Yeah, that's perfect.

[2:41:29] Voice 7: So it

[2:41:30] Voice 9: tells me on request staff to regularly communicate OCP land use update, project updates.

[2:41:37] Voice 7: Can I read something to you before you?

[2:41:39] Voice 7: Sure.

[2:41:39] Voice 7: I started texting with Morgana.

[2:41:41] Voice 7: Janet Callahan- Organic she says, I suggest, and for this, but just so you know what she's thinking yeah subscriber notice and it's 425 subscribers that's

[2:41:51] Voice 9: not enough, which 12,000 people on the silent.

[2:41:54] Voice 7: Janet Callahan- Good one, though blog post update this is already on your website and section is surprisingly well.

[2:41:59] Voice 7: Janet Callahan- On

[2:42:01] Voice 7: and and she can post in our quality salt spring island stage he doesn't recommend more, this is not.

[2:42:10] Voice 9: No, that's fine. And so, very great.

[2:42:13] Voice 9: So,

[2:42:14] Voice 7: it can be very simple.

[2:42:16] Voice 7: Request the staff to provide a project update

[2:42:21] Voice 7: to the community, or online, or project update,

[2:42:28] Voice 7: say to subscribe, or I think the main thing is getting the exchange.

[2:42:33] Voice 3: Yeah.

[2:42:37] Voice 7: And, you know, what that article looks like,

[2:42:39] Voice 7: I'm sure you've got it there for yourself.

[2:42:42] Voice 7: Is that more for Zoom?

[2:42:44] Voice 7: yeah

[2:42:45] Voice 9: somebody's eyes just need to say um i

[2:42:49] Voice 7: think i found some keys to your involvement thank you

[2:42:53] Voice 7: it's reading over there it's gonna do all their agenda packages for three years and in terms of

[2:42:59] Voice 7: relevance and their structure and all that i think if i was going to give you immediate feedback

[2:43:06] Voice 9: leadership

[2:43:07] Voice 7: the meeting yeah

[2:43:08] Voice 9: well their meetings have been well run staff

[2:43:12] Voice 7: an elected official working together as key holders and then the 10 members that they have

[2:43:18] Voice 7: i think that leadership of staff with an elected official with i think i think is kind of the

[2:43:23] Voice 7: missing ingredient there yeah

[2:43:25] Voice 9: well that's what i'm saying go go find that formula because it's

[2:43:28] Voice 9: working really well there and it's uh and

[2:43:32] Voice 7: i know on the on the

[2:43:37] Voice 7: They can see the standing resolution of having a trustee attend all of those meetings and that it does have some, it's there for a reason, but it's also useful.

[2:43:55] Voice 7: Something,

[2:43:56] Voice 9: we used to, last term, Peter and I got meeting invites to every advisory panel.

[2:44:04] Voice 11: but i think yeah

[2:44:05] Voice 7: i mean that was standard nothing

[2:44:07] Voice 8: more don't get them well

[2:44:10] Voice 7: it was when i was there

[2:44:11] Voice 7: they were standard to get the meeting in place but we actually i know we discouraged both the

[2:44:15] Voice 7: elected officials to show up to both of them because then it became kind of like well because

[2:44:20] Voice 7: that's why we have uh

[2:44:23] Voice 9: all the time but we just sat there

[2:44:27] Voice 7: silence yeah without no questions but again it was still avoided because the military or the

[2:44:35] Voice 7: appointed people kind of deferred whereas i think if you were an actual member which is not the

[2:44:41] Voice 7: normal agency to make a steering committee and and i think if you were a member steering committee

[2:44:47] Voice 7: did have staff as a member as well and you had the recognition i think suddenly you're

[2:44:51] Voice 7: nicking together yeah

[2:44:52] Voice 9: no i don't know if that's what they've done tonight um okay we just have

[2:44:58] Voice 7: to break our normal

[2:44:59] Voice 9: so what did you i had the request to provide an ocp atlantis bylaw update

[2:45:07] Voice 10: to subscribers by

[2:45:08] Voice 9: the project update update twice here uh project update to subscribers

[2:45:14] Voice 9: subscribers yeah

[2:45:16] Voice 7: you have at least a miller's handout oh

[2:45:18] Voice 11: uh go ahead lisa um

[2:45:22] Voice 4: chair peterson

[2:45:24] Voice 4: i have uh a combination of what trustee patrick and um sir mac said if you would like me to read

[2:45:33] Voice 4: that back oh

[2:45:34] Voice 9: are we active meeting or uh

[2:45:36] Voice 11: i actually have to call this back to order but uh

[2:45:40] Voice 11: I will do so.

[2:45:42] Voice 11: I see Planner Thick is joining us,

[2:45:44] Voice 11: so I'll

[2:45:47] Voice 7: call the meeting back to order.

[2:45:53] Voice 4: Okay.

[2:45:55] Voice 4: That the Salt Spring Island Local Trust Committee request staff provide an

[2:45:59] Voice 4: official community plan, land use bylaw,

[2:46:01] Voice 4: project update electronically on the Islands Trust Salt Spring Island

[2:46:05] Voice 4: subscriber list, website, blog, and Salt Spring Exchange.

[2:46:10] Voice 5: Perfect.

[2:46:19] Voice 11: Ready to move that?

[2:46:20] Voice 11: yeah

[2:46:21] Voice 9: I so move when

[2:46:23] Voice 11: I'll second the motion

[2:46:24] Voice 7: a discussion not seeing any off call the question

[2:46:30] Voice 7: all those in favor that carries okay we have other other recommendations here no

[2:46:39] Voice 8: um so oh yeah the other the other item

[2:46:55] Voice 9: No, so staff will be, I have too many things, Brandon, Brandon, come back and write, okay,

[2:47:03] Voice 9: here it is. So my understanding then, do you need direction from us to clean up the vision

[2:47:16] Voice 9: and principles before bringing it or would you do that on your own um good question um

[2:47:44] Voice 7: um recommendations on 141 were to receive the draft for discussion

[2:47:50] Voice 7: to the chair would you like to amend that recommendation to kind of direct staff to

[2:48:02] Voice 7: revise it according to discussion of course according to the comments that were made by the

[2:48:06] Voice 7: mtc uh prior to uh oh here

[2:48:17] Voice 9: you have received oh so the draft this is the vision so that one we should

[2:48:21] Voice 9: say uh we could change that one to be direct staff to revise

[2:48:26] Voice 11: yeah

[2:48:28] Voice 9: revise draft vision guiding

[2:48:30] Voice 9: principles for discussion something like that okay the only thing from the work plan perspective

[2:49:04] Voice 9: i mean i didn't get into so i didn't go back and compare them but one item i was i was particularly

[2:49:11] Voice 9: happy we had in the first version was in regards to internal tools and i know i can't i'm sorry

[2:49:18] Voice 9: the list system whatever that stands for land use information

[2:49:22] Voice 7: all right

[2:49:24] Voice 9: land information screening

[2:49:26] Voice 9: tool um it was a suitable land analysis when we wrote the work plan um and we did have in there

[2:49:34] Voice 9: that we wanted one of the layers and the waiting to

[2:49:39] Voice 9: become a transparent you know process so

[2:49:44] Voice 9: i know

[2:49:45] Voice 5: we're having that

[2:49:45] Voice 9: discussion now with regional planning committee and i think it's

[2:49:48] Voice 9: important that pools like that when they're being used for projects so as going forward i your staff

[2:49:55] Voice 9: pretending to do this more internally seeking external help as needed um that it's really

[2:50:02] Voice 9: important that when we develop tools that we have a public engagement in in the selection of the

[2:50:11] Voice 9: layers and understanding of the layers and the waiting waiting is values so um you know it's

[2:50:21] Voice 9: this work plan you have isn't to that level of detail next term the trustees might not care if

[2:50:28] Voice 9: the public have opinions or not but i know it was important to me and i know i've seen it

[2:50:36] Voice 9: for local trust areas that um public needs to be involved in how we use those tools

[2:50:44] Voice 9: or the outcome is going to be very questionable but at this point it's

[2:50:57] Voice 8: going to be in november

[2:51:04] Voice 10: so I'm

[2:51:07] Voice 9: happy to start the resolutions there on page 141 okay I'm with Salt Spring Island

[2:51:14] Voice 9: local trust committee approved the updated project work plan for the OCP land use bylaw project

[2:51:19] Voice 7: second the motion any further discussion I think we

[2:51:23] Voice 7: discussed that one I'll call the question all

[2:51:25] Voice 7: those in favor motion carries

[2:51:28] Voice 9: um I move that the Salt Spring Island local trust committee

[2:51:33] Voice 9: direct staff to develop a revised communications engagement strategy by law project

[2:51:40] Voice 7: seconded

[2:51:41] Voice 7: for the discussion i

[2:51:45] Voice 9: i again i really encourage staff to stand strong as we go forward that

[2:51:55] Voice 9: salt spring is a challenging community to hold any engagement processes in there's

[2:52:04] but we were on the right you know by by adopting the

[2:52:07] Voice 9: SFU equitable public engagement process

[2:52:11] Voice 9: it was the right thing to do we can't have engagement processes where we just engage who

[2:52:17] Voice 9: shows up although what a crowd um we need to go out and engage the people we're not hearing from

[2:52:28] there are families there are all

[2:52:32] Voice 9: kinds on this island and they don't have time

[2:52:37] Voice 9: there's so much noise in the community these days that they're not following it so we really need

[2:52:44] Voice 9: engagement processes that get out the islanders that aren't showing up so i just really encourage

[2:52:53] Voice 9: staff to hold strong and bring engagement processes that truly try to be representative

[2:53:00] Voice 9: of what the inclinations of the trustees are that good work good engagement really needs

[2:53:09] Voice 9: just to reach those demographics um it's hard it's difficult they're hiding

[2:53:17] Voice 9: but we have to try and reach them

[2:53:25] Voice 7: okay i'll call the question all those in favor the motion carries

[2:53:33] Voice 9: i think the next we've been waiting for now it's may 24th commitment

[2:53:44] Voice 9: anyway i know that the salt spring and local trust committee direct staff to

[2:53:47] Voice 9: develop a first nations engagement plan for the ocp land use bylaw project

[2:53:51] Voice 7: second the motion

[2:53:53] Voice 7: for the discussion again

[2:53:55] Voice 9: just on record that we were expecting one all along work plan it

[2:53:59] Voice 9: it's identified okay i'll

[2:54:04] Voice 7: call the question all those in favor terry's do you have wording for

[2:54:10] Voice 7: the last one unless you do sure

[2:54:11] Voice 5: go for it

[2:54:13] Voice 7: okay i move the salt spring

[2:54:14] Voice 11: island local trust committee

[2:54:16] Voice 11: direct staff to revise the draft division and guiding principles for the

[2:54:21] Voice 7: ocplub project

[2:54:24] Voice 7: per discussion prior to referring to the pabc let

[2:54:37] Voice 10: me say is

[2:54:37] Voice 9: there just making sure you're happy with

[2:54:39] Voice 9: that that makes sense okay we don't give staff a chance

[2:54:45] Voice 9: all right

[2:54:48] Voice 7: i second that second any further discussion both the question all those in favor

[2:54:55] Voice 7: and i

[2:54:56] Voice 9: had one additional motion find it this is relating to the project i think as we spoke about

[2:55:04] Voice 9: earlier that I did talk with the CAO about really understanding what where we

[2:55:15] Voice 9: are today what what that's that's his job to

[2:55:18] Voice 9: look at to help us improve the

[2:55:23] Voice 9: project overall process so I sent it to Lisa so I'm happy to read it will be

[2:55:30] Voice 9: used to you okay I moved at the Salt Spring Island local trust committee

[2:55:34] Voice 9: request the chief administrative officer to undertake an assessment of the current planning

[2:55:41] Voice 9: project delivery framework in the Salt Spring Island local trust area, including but not

[2:55:49] Voice 9: limited to resourcing, staffing continuity, and project management processes in a manner

[2:55:55] Voice 9: that is forward-looking and solution-oriented, the intent of identifying practical improvements

[2:56:01] Voice 9: to support successful completion

[2:56:02] Voice 9: of current and future planning projects.

[2:56:06] Voice 9: I'll second the motion discussion.

[2:56:09] Voice 9: I've already reached out to CAO Brony

[2:56:12] Voice 9: and that it's really, for me it is every opportunity

[2:56:18] Voice 9: to learn lessons and to apply

[2:56:21] Voice 9: and so that keep improving.

[2:56:28] Voice 7: Okay, well, I figured you already reached out.

[2:56:32] Voice 7: That's great.

[2:56:35] Voice 7: Okay, so any further, I'll call the question. All those in favor?

[2:56:44] Voice 11: I'm wondering, did you want to circle back to the

[2:56:47] Voice 7: work program update? There was a second resolution that we were deferring.

[2:56:52] Voice 7: can we do that now or do you want to oh

[2:56:54] Voice 9: um so i guess if they're not

[2:56:58] Voice 9: changing anything at this

[2:57:01] Voice 9: time

[2:57:06] Voice 8: six sure oops six let me try that Lisa

[2:57:17] Voice 9: we're just circling back to the uh motion from page 66

[2:57:23] Voice 9: item is that uh 11.1 on the agenda i move that the salt spring island local trust committee confirm

[2:57:29] Voice 9: the top three priorities in the Salt Spring Island

[2:57:33] Voice 9: Local Trust Committee Active Projects List

[2:57:35] Voice 9: presented in the May 14th, 2026 Regular Meeting Agenda

[2:57:38] Voice 9: for these priorities of trust council.

[2:57:42] Voice 9: Second the

[2:57:43] Voice 11: motion, discussion.

[2:57:47] Voice 7: I'll call the question, all those in favor?

[2:57:51] Voice 7: Cheers.

[2:57:51] Voice 7: Okay, so we're turning that into point two,

[2:57:56] Voice 11: which is the Project Advisory Planning Commission

[2:58:00] Voice 11: and resolution of materials review process take

[2:58:03] Voice 7: 277 and over to platter thing chair this is a

[2:58:13] Voice 7: slightly shorter report that aligns certain resolutions that were made by the kfc at their

[2:58:17] Voice 7: latest meeting actually regarding raw data that informed the consultant's engagement reports

[2:58:23] Voice 7: uh some information about any rationale for not removing their contract consulting studies

[2:58:28] Voice 7: and a desire to continue the supplemental education plan that was proposed by the consultants.

[2:58:36] Voice 7: Staff have really only kind of commented or made recommendations related to the final resolution there,

[2:58:45] Voice 7: where staff are of the opinion that the engagement plan prepared by the consultants needs to be modified to better fit that situation.

[2:58:59] Voice 7: The other section within the report outlines a new process for sharing information with

[2:59:09] Voice 7: the KAPC.

[2:59:10] Voice 7: Related to the OCP LWB project, we intend to ensure that the LTC has the information

[2:59:15] Voice 7: available to them.

[2:59:16] Voice 7: At the same time, it's released publicly to ensure the LTC is aware of any recent defects.

[2:59:27] Voice 7: So just two recommendations from staff, but I should also note that should the LTC wish

[2:59:36] Voice 7: to the KPC resolutions. There's also some additional proposed language discussion.

[2:59:52] Voice 9: This is related. We talked about the BIM. They're looking at their steering committee.

[3:00:00] Voice 9: this group needs clarity you know their their job isn't to you know we ask them to perform work

[3:00:08] Voice 9: not them to now require as to what purpose are they asking so i think

[3:00:17] Voice 9: you know there's value into doing inquiries to the bowen island to find out how why their

[3:00:25] Voice 9: committee is working so well how we make ours work better because this is important but like

[3:00:30] Voice 9: said i haven't seen one work yet that's not good um we need to set up these groups to be successful

[3:00:41] give us the feedback that we need to keep these projects moving forward um and figure this out

[3:00:48] well so um i don't have any

[3:00:51] Voice 9: disagreement with your approach to have what you've set up on these

[3:00:56] Voice 9: emotions. So I don't disagree. Clarify the work sequencing if you want, but my gut is

[3:01:13] Voice 9: this group isn't going to get better because of that. There's something else that needs to be

[3:01:20] Voice 9: addressed to keep this group working. We purposely pulled together a group of diversity people.

[3:01:26] Voice 9: We were trying to, you know, we didn't want a group of like-minds in a room to just agree with themselves.

[3:01:33] Voice 9: They were meant to disagree and to get into those disagreements, to understand that the community is different.

[3:01:42] Voice 9: So they need to learn to work through that process.

[3:01:45] Voice 9: They are not, we try to be diverse in our appointments.

[3:01:51] Voice 9: They need to embrace that diversity.

[3:01:53] Voice 9: city replies that's what the community is and to lean into those differences hard work but that's

[3:02:02] Voice 9: the work that needs to be done to make the project better so don't disagree your

[3:02:08] Voice 5: report and

[3:02:10] Voice 9: find a

[3:02:13] Voice 5: way to make it better anything

[3:02:22] Voice 10: to add really it's uh we've done some background in the previous

[3:02:29] previous motions that that uh that

[3:02:31] Voice 7: the conversation yeah

[3:02:34] Voice 9: okay um I move that the Salt Spring Island

[3:02:43] Voice 9: local trust committee request staff to inform the PAPC that a new communication is engaged

[3:02:49] Voice 9: strategy will be prepared appropriately scaled to the island's trust staff and resources second

[3:02:57] Voice 9: motion discussion i think we spoke about it earlier i really do i said encourage us to

[3:03:07] Voice 9: um to do our best and and i want to you know encourage staff that we need more resources

[3:03:15] Voice 9: for different tools or different approaches to please bring those forward to you know

[3:03:22] Voice 9: whoever the local trust committee is to do the best we can going forward.

[3:03:29] Voice 9: Let's not be the poor cousins.

[3:03:31] Voice 9: If we need to invest in something, please come forward and ask for that.

[3:03:37] Voice 9: This is a complicated island that needs to do this work.

[3:03:47] Voice 7: I'll call the question.

[3:03:48] Voice 7: All those in favor?

[3:03:50] Voice 9: I move that the Salisbury High and Local Trust Committee endorse the materials

[3:03:55] Voice 9: materials view sequencing process.

[3:03:58] Voice 9: That's a mouthful outlined in the report title

[3:04:02] Voice 9: EAPC recommendations material review process

[3:04:06] Voice 9: dated May 14th, 2026,

[3:04:08] Voice 9: whereby project materials are provided

[3:04:12] Voice 9: to the project advisory planning commission

[3:04:14] Voice 9: following their inclusion on a local trust committee agenda

[3:04:19] Voice 9: duration use land use bylaw update project.

[3:04:22] Voice 9: project.

[3:04:23] Voice 7: Second the motion. Any discussion? All in

[3:04:31] Voice 7: favour? Carries. All right then. Yeah,

[3:04:42] Voice 7: I just noticed that too.

[3:04:43] Voice 9: Oh, it may have been updated. I

[3:04:46] Voice 7: thought I downloaded the updated

[3:04:48] Voice 7: one. But nonetheless, we can move on to the annual report section starting on page 182.

[3:05:00] Voice 7: And over to staff to introduce, although I think we're likely to understand this by now.

[3:05:14] Voice 7: I have a recommendation here.

[3:05:17] Voice 9: Well, I do have a couple of questions.

[3:05:19] Voice 9: One is, whose project was to improve the delivery of planning applications?

[3:05:24] Voice 9: It says on page 184 that we work this period, the Salt Spring Local Trust Committee,

[3:05:30] Voice 9: priorities to diversify housing options on the island and improve relationship with indigenous governing bodies

[3:05:35] Voice 9: studies through the ongoing OCP project and improve delivery of planning applications do

[3:05:43] Voice 9: you know about that project staff

[3:05:48] Voice 8: tell us what that is improve delivery of planning applications

[3:06:02] Voice 7: sure yes I do know throughout the planning services we have been you know primarily through

[3:06:11] Voice 7: the implementation of City of Newport and the tangential benefits of that trying to improve

[3:06:16] Voice 7: the delivery of planning applications so much so that we also have further grants up going forward

[3:06:22] Voice 7: but that is my only uh assessment of where that would be well

[3:06:26] Voice 9: i just think that this is local

[3:06:28] Voice 9: this is about what the local

[3:06:29] Voice 7: press committee is doing and perhaps one more if you've got the uh

[3:06:32] Voice 7: the earlier project update the quarterly update i think as as i mentioned when i reviewed it that

[3:06:37] Voice 7: the one key takeaway i got from that but one of the key takeaways by me was that uh the salt

[3:06:44] Voice 7: screen island team but we really uh have been sort of increased processing times for current

[3:06:49] Voice 7: applications and we're getting rid of the backlog so i think this is a nod to that that the team has

[3:06:54] Voice 7: been progressively improving through um internal i don't know if it's a formal program or just

[3:07:01] Voice 7: acknowledge what they've done that work and it's showing what we need to do the information that

[3:07:05] Voice 7: you provided earlier i just

[3:07:08] Voice 9: it just sort of stands out as a question mark it's all along

[3:07:11] Voice 9: know it could mean anything

[3:07:12] Voice 9: but we certainly didn't direct improvement of delivery and

[3:07:18] Voice 9: planning applications that's all it just this is an ltc committee work um

[3:07:26] Voice 8: just

[3:07:42] Voice 10: stood out to

[3:07:44] Voice 10: leave

[3:07:48] Voice 9: that i guess but we're really good at processing applications but we can't

[3:07:53] Voice 9: provide housing for the islanders this is how it reads sorry but that's what we want sure

[3:08:02] Voice 9: okay i'm not gonna i'm tired i know

[3:08:07] Voice 8: that the salisbury island local trust committee

[3:08:09] Voice 9: approves the attached text for the inclusion in the 2025-26 and a report from uh by trust

[3:08:18] Voice 9: council and submission to the minister of housing municipal affairs to change my mind later

[3:08:23] Voice 7: second

[3:08:25] Voice 7: second the motion any further discussion call the

[3:08:30] Voice 11: question all those in favor

[3:08:32] Voice 11: carries uh next we have the bylaw compliance and enforcement policy staff report on page 185

[3:08:41] Voice 11: mr digman there you are please proceed afternoon

[3:08:47] Voice 1: chair local trust committee

[3:08:49] Voice 1: so we've brought back an amended policy for consideration by the ltc

[3:08:55] Voice 1: report summary is the purpose of this report to present a draft

[3:08:58] Voice 1: bylaw compliance and enforcement policy document for review by the

[3:09:02] Voice 1: local trust committee and the proposals to incorporate all current standing resolutions

[3:09:06] Voice 1: for compliance enforcement into a single document

[3:09:09] Voice 1: as part of the trust wide bylaw enforcement review

[3:09:15] Voice 1: of policies and procedures a local trust committee document was

[3:09:19] Voice 1: prepared for consideration by the different local trust committees

[3:09:24] Voice 1: the policy was at the previous regular meeting the policy document was presented to the local

[3:09:32] Voice 1: trust committee and there are a number of concerns that were raised and so we have a series of

[3:09:38] Voice 1: amendments to the policy document the references to approve septic system have been removed

[3:09:44] Voice 1: and section 6.8 has been removed that's is that addition was an error there is no penalty in the

[3:09:51] Voice 1: the South Spring Island Enforcement Notification By-law for failure to obtain a permit for work

[3:09:56] Voice 1: in the development permit area. Section 4.5 has been added to clarify that any deferment

[3:10:04] Voice 1: on non-permitted dwellings does not apply to new construction or uses. Section 4.6 has been added

[3:10:10] Voice 1: in consideration of the LTC Resolution 2025-114, which directed staff to explore alternative

[3:10:18] Voice 1: of bylaw enforcement approaches to investigating and mitigating housing and living conditions in

[3:10:23] Voice 1: Salisbury and to seek multi-jurisdictional cooperation. The policy on short-term

[3:10:29] Voice 1: vacation enforcement has been amended to remove references to the province's principal

[3:10:35] Voice 1: residency requirements and all of the amendments to the document have been highlighted in yellow

[3:10:41] Voice 1: for review by the local trust committee. So the recommendation is that the local trust committee

[3:10:46] Voice 1: to adopt the policy as amended and there's also a recommendation that you rescind the different the

[3:10:53] Voice 1: standing resolutions that uh are now fully incorporated within the policy document

[3:11:02] Voice 1: are there any questions chair any

[3:11:07] Voice 7: questions comments quite a bit of work uh sent off uh

[3:11:14] Voice 7: Mr. Dinkman, did it work after our review of this?

[3:11:19] Voice 8: How do you feel?

[3:11:33] Voice 9: 4.5, I think we're trying to do too much.

[3:11:36] Voice 9: Recreational vehicles are pretty much the only form of housing

[3:11:40] Voice 9: that there is right now. The point that we were trying to make is people are

[3:11:43] Voice 9: building a house without a permit. That's very different

[3:11:48] Voice 9: from putting an RV in your front yard.

[3:11:50] Voice 9: um and so that was what we were being specific about was you know someone building a house

[3:11:59] Voice 9: or structure or a you know that they're moving into something because like i said travel

[3:12:06] Voice 9: trailers until we have housing rvs are going to continue to proliferate unfortunately new ones

[3:12:18] Voice 9: or used ones. Yes, they're more used ones. It's called a new uses travel trailer.

[3:12:25] Voice 9: So I don't see those as equal. To me it's very different for someone, you know, because you can

[3:12:30] Voice 9: get rid of a travel trailer. It's different more, it's harder to get rid of someone building an

[3:12:38] Voice 9: entire house without a permit.

[3:12:42] Voice 11: So I hear what you're saying. Would you prefer that that section

[3:12:47] Voice 11: ended uh the period after the first after dwellings probably

[3:12:55] Voice 9: yeah okay

[3:12:58] Voice 7: there are other pieces

[3:13:00] Voice 7: uh

[3:13:02] Voice 9: 4.6 while i appreciate that being added we don't have a multi-jurisdictional cooperation

[3:13:10] Voice 9: to focus on mediating compliance concerns and mitigating housing and living situations

[3:13:17] Voice 9: we have a motion that says to convene urgently a meeting with fellow organizations but it doesn't

[3:13:27] exist so

[3:13:30] Voice 9: if we put it in the policy it basically says complaints received for non-committing will

[3:13:34] Voice 9: be processed using an alternative approach which would be great but we don't have an alternative

[3:13:40] Voice 9: approach well

[3:13:42] Voice 1: chair we will create one no one else is going to do this we're going to have to do this

[3:13:48] Voice 1: Well,

[3:13:49] Voice 9: I agree. We have to take a

[3:13:51] Voice 9: leading role. But our motion was to convene a meeting to talk about developing an alternative approach. So we haven't convened the meeting yet. That's all.

[3:14:12] Voice 9: We said urgent, too. Urgently convene a meeting.

[3:14:18] Voice 8: Did we make that motion in the fall?

[3:14:22] Voice 10: We did. I know it exists.

[3:14:27] Voice 9: um so that's i mean happy to have it here but then does that mean anyone making complaints

[3:14:39] Voice 9: right now we'll just fall there's nowhere to go so i mean just well

[3:14:46] Voice 1: chair they the purpose of this

[3:14:49] Voice 1: if you adopt this we will use an alternative approach they won't get the typical letter that

[3:14:56] Voice 1: that we get, that we send to respondents

[3:14:58] Voice 1: when we're opening a file.

[3:15:00] Voice 1: We will develop a completely new process

[3:15:05] Voice 1: to deal with complaints about non-permitted dwellings.

[3:15:08] Voice 1: And I believe that that was the intention from the start

[3:15:10] Voice 1: when this motion was passed.

[3:15:13] Voice 1: There's an alternative way to do this

[3:15:15] Voice 1: and we can do that.

[3:15:19] Voice 1: You know, we have training in mediation.

[3:15:22] Voice 1: And so we can start the process

[3:15:24] Voice 1: and do things differently because of the concerns over housing

[3:15:29] Voice 1: and the concerns over people, over possible evictions,

[3:15:35] Voice 1: all of the issues that are raised when it comes to people's housing

[3:15:39] Voice 1: and the sensitivity to people who don't have affordable housing,

[3:15:43] Voice 1: we can do a different process.

[3:15:46] Voice 1: And for me, that's what this means.

[3:15:48] Voice 1: We will start using a different process.

[3:15:50] Voice 1: We'll send out different letters.

[3:15:51] Voice 1: We'll use a completely different approach.

[3:15:54] Voice 1: We'll approach the building inspectors and the CRD to see if they wish to get involved.

[3:15:59] Voice 1: And we'll approach the housing groups to have discussions to try and ensure that people have access to housing and they're not evicted with nowhere to go.

[3:16:08] Voice 1: That's the intention of placing this in the policy.

[3:16:16] Voice 7: Sure, thanks. I just want to confirm that the manager and some of the staff have mediation training.

[3:16:22] Voice 7: and what I'm hearing is that they have the skills to enact the mediating compliance through an alternative process.

[3:16:30] Voice 7: Maybe not word-for-word what we're reading here, but certainly he's capable of mediating solutions,

[3:16:35] Voice 7: and they've demonstrated it to some degree in the past, and I know they have to train.

[3:16:39] Voice 7: So I'd just like the support of a manager if he says he can do it.

[3:16:44] Voice 7: If the LTC is satisfied that that meets what they were asking for, then they might want to go out and live and try it.

[3:16:50] Voice 7: because it's just a policy and it's easy to admit it.

[3:16:54] Voice 7: Patrick?

[3:16:55] Voice 9: In 10, I mean, there are kind of two types of situations.

[3:17:05] Voice 9: We have slumlords, let's be frank.

[3:17:10] Voice 9: We've got people renting things that are,

[3:17:13] Voice 9: they are classic slumlords,

[3:17:16] Voice 9: but yet you've got someone living in that situation.

[3:17:19] Voice 9: And the approach is, it's just that the slumlords,

[3:17:22] Voice 9: As soon as there's this width of a complaint, threaten the person or throw them out.

[3:17:31] Voice 9: Or there's even people being told if they complain themselves, they're going to get thrown out.

[3:17:36] Voice 9: So there's some pretty precarious landlords doing some horrible stuff.

[3:17:42] Voice 9: And the first problem is the person needs to be taken care of, helped to get out of the situation.

[3:17:50] Voice 9: Second thing, then, is throw the book at that slumlord.

[3:17:53] Voice 9: So they stop doing those things.

[3:17:59] Voice 9: So that's one type of situation.

[3:18:02] Voice 9: The other type is you've got a really good intended landlord that needs perhaps, you know, their situation's good.

[3:18:14] Voice 9: They're a good person, but maybe their septic system's failing.

[3:18:17] Voice 9: They need help being, you know, finding resources to fix their septic system.

[3:18:24] Voice 9: So it's a very different situation.

[3:18:29] Voice 9: So we've got all kinds of extremes

[3:18:33] Voice 9: and it's really about bringing a compassionate approach

[3:18:36] Voice 9: to the issue, recognizing there are some pretty

[3:18:41] Voice 9: awful situations that people are in

[3:18:45] Voice 9: and it could become just the smell of a complaint

[3:18:51] Voice 9: the person's thrown out.

[3:18:56] Voice 9: that they need to have housing found.

[3:18:58] Voice 9: So it's not whether I'm mediating,

[3:19:05] Voice 9: it's that compassion that needs to be brought to the table

[3:19:08] Voice 9: and the multi-agency approach

[3:19:11] Voice 9: as we may need housing organizers

[3:19:13] Voice 9: and possibly even police, I don't know,

[3:19:18] Voice 9: in some circumstances to help these,

[3:19:23] Voice 9: you know, come at these things.

[3:19:24] Voice 9: I don't even know what that's like.

[3:19:25] Voice 9: We just wanted to convene a meeting.

[3:19:28] Voice 9: HAB-Masyn Moyer- With the agencies and see if other agencies, we've been interested in working with us Shan was one that stood up.

[3:19:34] Voice 9: HAB-Masyn Moyer- Impossible.

[3:19:37] Voice 9: HAB-Masyn Moyer- Party to sort of bring the right agencies together to even just have that conversation. So I find put it here. I'm just, we haven't even had the meeting.

[3:19:48] Voice 9: HAB-Masyn Moyer- What's possible on this island to convene to

[3:19:54] Voice 9: HAB-Masyn Moyer- So.

[3:20:05] Voice 10: Yeah, well,

[3:20:05] Voice 7: what I think I'm hearing is that there's, leaving it in there is that the intent is understood by law enforcement and, you know, there's still the desire and there's still the resolution out there to convene that meeting so that

[3:20:26] Voice 7: Well,

[3:20:28] Voice 9: it's not, like I said, it says

[3:20:29] Voice 9: In

[3:20:29] Voice 7: there doesn't, doesn't, doesn't impair that directive to convene the meeting.

[3:20:36] Voice 7: let's

[3:20:37] Voice 9: just focus on mediating compliance concerns like i said some of these slumlords we don't need

[3:20:41] Voice 9: to mediate the client's concern we got to get the person rehoused and we gotta shut it down

[3:20:48] Voice 9: mediate it that case be mean so this one just says we will focus on mediating

[3:20:56] Voice 9: clients concerns i mean that's that's for the person who's good landlord um it's so that's all

[3:21:05] Voice 9: I don't, again, I'm not past that point.

[3:21:09] Voice 9: So let's change four point.

[3:21:10] Voice 9: Can we amend 4.5?

[3:21:12] Voice 7: Sure.

[3:21:15] Voice 7: To end at dwellings.

[3:21:18] Voice 9: Yeah.

[3:21:19] Voice 9: So I don't know what motion.

[3:21:22] Voice 11: Could be the.

[3:21:27] Voice 9: Nope, there's nothing in there.

[3:21:29] Voice 9: I move that the Salt Spring Island Local Trust Committee amend proposed Salt Spring Island

[3:21:35] Voice 9: on Local Trust Committee By-law Compliance

[3:21:39] Voice 9: and Enforcement Policy Attachment Number 1

[3:21:43] Voice 9: in the May 14 agenda package.

[3:21:47] Voice 9: Item 4.5, by ending the sentence

[3:22:03] Voice 9: after non-permitted dwellings, period.

[3:22:13] Voice 11: Lisa, have you got that?

[3:22:17] Voice 4: I do, Chair Peterson.

[3:22:19] Voice 11: thank you very much i'll second the motion just uh

[3:22:22] Voice 7: any discussion no question all those in favor

[3:22:28] Voice 7: i'm curious back

[3:22:36] Voice 10: to the main like chain the

[3:22:45] Voice 11: same option on 185 actually

[3:22:47] Voice 7: reads as amended so we

[3:22:48] Voice 7: would have to amend it as amended as amended as a minute you just do one amended all

[3:22:57] Voice 9: right i move

[3:22:57] Voice 9: that the salt spring island local trust committee adopt the salt spring island local trust committee

[3:23:01] Voice 9: any bylaw compliance enforcement policy as amended.

[3:23:04] Voice 7: Second the motion, any further discussion?

[3:23:08] Voice 7: Not seeing any, I'll call the question.

[3:23:10] Voice 7: All those in favor, motion carries.

[3:23:13] Voice 7: I

[3:23:13] Voice 9: move that the Salt Spring Island Local Trust Committee

[3:23:15] Voice 9: rescind the following standing resolutions,

[3:23:17] Voice 9: SS 1110, SS 2021-109, SS 2021-1213,

[3:23:29] Voice 9: SS 2021-111, SS 2022-17, and SS 2025-114.

[3:23:41] Voice 7: Second the motion, discussion.

[3:23:46] Voice 7: Seeing any unqualified question, all those in favor?

[3:23:48] Voice 7: And motion carries.

[3:23:53] Voice 1: Thank you, Chair.

[3:23:55] Voice 7: Thank you, Mr. Dingman.

[3:23:59] Voice 7: Okay, so in the report section,

[3:24:01] Voice 7: section. Anything on the policy and standing resolutions lists?

[3:24:08] Voice 7: Just made it shorter. It's probably a good thing. Anything to highlight on the open applications

[3:24:15] Voice 7: report from staff's perspective? No. Any questions on that? And the expense report, also very

[3:24:29] Voice 7: straightforward uh we have added stress conservancy board report see for information okay so uh i did

[3:24:44] Voice 11: find the motion to close so the next regular meeting of salt spring island local trust

[3:24:50] Voice 11: committee is scheduled for 9 30 a.m june 11th 2026 at the legion meeting hall right here at

[3:24:57] Voice 11: 120 blade road salt spring island and uh we're going to go into our closed meeting so i move

[3:25:06] Voice 11: that the meeting be closed the public in accordance with the community charter part 4

[3:25:10] Voice 11: division 3 section 91 for the purpose of considering i the receipt of advice that

[3:25:17] Voice 11: is subject to solicitor client privilege including communications necessary for that purpose

[3:25:21] Voice 11: and that the recorder and staff be invited to remain.

[3:25:34] Voice 7: Do I have a second?

[3:25:35] Voice 8: Do I have a second?

[3:25:37] Voice 8: I do have a second.

[3:25:44] Voice 8: I

[3:25:58] Voice 10: don't understand. I have a citation.

[3:26:06] Voice 8: We

[3:26:16] Voice 5: need to modify the motion. I have a second.

[3:26:21] Voice 9: Just say it's second service.

[3:26:24] Voice 9: Yeah.

[3:26:25] Voice 9: Is that all right?

[3:26:27] Voice 9: Modify it.

[3:26:28] Voice 9: Yeah, just say it.

[3:26:29] Voice 9: Lisa?

[3:26:30] Voice 9: Recorder.

[3:26:30] Voice 9: Yeah.

[3:26:33] Voice 11: Okay, so we're going to modify that to read.

[3:26:36] Voice 11: and then the recorder and

[3:26:38] Voice 9: he's gone okay no we can keep

[3:26:41] Voice 11: it away okay sorry

[3:26:42] Voice 9: i'll second the motion

[3:26:44] Voice 9: all right confusing

[3:26:45] Voice 11: discussion not seeing it i call the question goes in favor of the motion

[3:26:52] Voice 11: should carry

ADOPTED

Salt Spring Island Local Trust Committee  
Minutes of Regular Meeting

Date: Thursday, May 14, 2026  
Location: Meaden Hall  
120 Blain Road, Salt Spring Island, BC  

Members Present: Timothy Peterson, Chair  
Laura Patrick, Local Trustee  

Members Absent: Jamie Harris, Local Trustee  

Staff Present: Stefan Cermak, Director, Planning Services  
Peter Thicke, Island Planner  
Oluwashogo Garuba, Planner 2  
Warren Dingman, Bylaw Compliance and Enforcement Manager (electronic)  
Lisa Millard, Meeting Administrator/Recorder (electronic)  

Others Present: There were 3 members of the public in attendance  

1. CALL TO ORDER  
Chair Peterson called the meeting to order at 12:33 p.m. He introduced himself, the Trustees and staff and acknowledged that the Local Trust Committee is meeting in the territory of the Coast Salish First Nations  

2. APPROVAL OF AGENDA  
By general consent the agenda was adopted as presented.  

3. PUBLIC PARTICIPATION  
A member of the public spoke in opposition to an addition of a second story to a dwelling on Isabella Point Road as the area is of one of significant cultural heritage.  

4. DELEGATIONS - None  

5. TRUSTEE REPORTS  
Trustee Patrick reported the following:  
• Attended the Association of Vancouver Island Coastal Communities conference;  
• Encouraged colleagues, staff, and members of the public to read Unceded: Understanding British Columbia’s Colonial Past and Why it Matters Now by George Abbott and attended a discussion with the author and Adam Olsen regarding good relations;  

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ADOPTED

- Attended Trust council, Executive Committee, Governance Committee, Trust Programs Committee, and Committee of the Whole meetings;
- Participated in the onboarding working group to support incoming Trustees;
- Attended BC Economic Development conference;
- Participated in a discussion panel following the screening of the documentary Prime Minister which focussed on New Zealander Jacinda Ardern.

6. CHAIR'S REPORT

Chair Peterson reported the following:
- Virtually attended the Salt Spring Local Community Commission’s session on Ganges Harbour;
- Listened to the Project Advisory Planning Commission meeting;
- Attended the Association of Vancouver Island Coastal Communities conference;
- Attended Trust Council, Governance Committee, Trust Programs Committee, and Committee of the Whole meetings and participated in the Trustee onboarding working group.

7. CRD DIRECTOR'S REPORT - None

8. PREVIOUS MEETINGS

8.1 Draft Minutes of the Salt Spring Island Local Trust Committee

8.1.1 Draft Minutes of the April 9, 2026 Salt Spring Local Trust Committee Regular Meeting

By general consent, the Salt Spring Island Local Trust Committee Minutes of April 9, 2026 were adopted.

8.2 Resolutions Without Meeting Report

Received for information.

8.3 Draft Minutes of the Advisory Planning Commissions

8.3.1 Draft Minutes of the April 21, 2026 Project Advisory Planning Commission Meeting

Received for information.

8.3.2 Draft Minutes of the April 23, 2026 Agricultural Advisory Planning Commission Meeting

Received for information.

8.3.3 Draft Minutes of the April 30, 2026 Advisory Planning Commission Meeting

Received for information.

8.4 Local Trust Committee Public Hearing Record - None

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ADOPTED

9. CORRESPONDENCE

9.1 S. Gee to Laura Patrick - dated May 5, 2026 – Royal Roads University Salt Spring Island Community Engagement Report

Received for information.

9.2 J. Brooks to Tim Peterson - dated May 7, 2026 - BC Ministry of Housing and Municipal Affairs Housing Supply Act

Received for information.

10. BUSINESS ARISING FROM MINUTES

10.1 Follow-Up Action List

Received for information.

11. WORK PROGRAM

11.1 Salt Spring Island Local Trust Committee Quarterly Report

Trustee Patrick addressed a previous request to re-organize and clean up the Future Project List for the benefit of the incoming Local Trust Committee and noted importance of doing so before the end of the current term.

SS-2026-065  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee receive the Work Program Update Report from the Regional Planning Manager, dated May 14, 2026, for information.

CARRIED

11.2 Future Projects List

Received for information.

12. COMMUNITY INFORMATION MEETING - None

13. PUBLIC HEARING - None

14. APPLICATIONS AND REFERRALS

14.1 PLDVP20260032 - G.T. Maunder - 371 Isabella Pt Rd, Salt Spring Island

The Planner summarized the staff report and highlighted the following:  
• The application seeks to reduce the septic field setback requirements from the natural boundary of the sea from 30 metres to 15 metres due to the geographical constraints and BC sewerage septic system distance from drinkable water requirements;  
• The applicant was issued a Development Variance Permit for the same setback requirement in 2022 which has since lapsed;

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ADOPTED

• Following public notification, no correspondence regarding the application has been received.

Discussion ensued and the following comments and clarifications were noted:
• The property is more than 1 kilometre away from the clam garden restoration project;
• The property is within the flushing area of Fulford Harbour;
• The Local Trust Committee had previously not been aware of, or opted into, the Capital Regional District Bylaw No. 3479 sewage maintenance bylaw and there is interest in developing a similar bylaw for Salt Spring Island;
• Each setback variance is considered on its own merit but the cumulative effect of multiple setbacks from the sea for septic installment should be considered as a whole.

SS-2026-066  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee approves issuance of PLDVP20260032.  
CARRIED  

SS-2026-067  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee request staff to work with the Capital Regional District to explore options for introducing a septic system maintenance regulatory program applicable to Salt Spring Island.  
CARRIED  

14.2  PLDVP20260028 - L. Chang - 115 Le Page Rd, Salt Spring Island  

The Planner summarized the staff report and highlighted the following:  
• The application seeks to reduce the front lot line setback from 7.5 metres to 1.29 metres and interior side lot line setback from 3.0 metres to 1.73 metres to retroactively permit a wooden platform used for a temporary travel trailer;  
• The platform was built and installed prior to the applicant’s realization the siting did not satisfy setback requirements;  
• The reduction in setback requirements is not anticipated to have any negative effects on surrounding properties.  

The applicant was in attendance.  

The Local Trust Committee had no questions for the Planner.  

SS-2026-068  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee approves issuance of PLDVP20260028.  
CARRIED  

14.3  PLDVP20250342 - D.G. Fraser - 120 Tahouney Rd, Salt Spring Island  

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ADOPTED

The Planner summarized the staff report and highlighted the following:
• The application seeks a Development Variance Permit to address one of the conditions of subdivision approval on the subject property and reduce the lot frontage requirement from 10% to 3.6% for proposed Lot A and 0.6% on the remainder lot;
• The variance is not anticipated to negatively impact surrounding properties.

The Local Trust Committee noted the remainder lot could be subdivided further and the existing lot does not have 10% frontage to start with; however, these observations do not necessarily affect the decision on the application.

SS-2026-069
It was MOVED and SECONDED
that the Salt Spring Island Local Trust Committee, with reference to Section 512 (2) of the Local Government Act, approve the frontage relief from the required 10% to 3.6% for the proposed Lot A and 0.6 percent for the remainder lot as shown on the plan of subdivision in Attachment 3 of the report from Planner Garuba dated May 14, 2026.
CARRIED

SS-2026-070
It was MOVED and SECONDED
that the Salt Spring Island Local Trust Committee approve issuance of PLDVP20250342 to reduce the minimum lot frontage on proposed Lot A from 10% (55.4m) to 3.6% (20m) of the lot perimeter and proposed remainder Lot from 10% (328.3m) to 0.6% (20m) of the lot perimeter.
CARRIED

14.4 Thetis Island Local Trust Area Draft Bylaw 117 Referral

SS-2026-071
It was MOVED and SECONDED
that the Salt Spring Island Local Trust Committee respond to the Thetis Island Local Trust Committee that interests are unaffected by Bylaw No. 117.
CARRIED

15. LOCAL TRUST COMMITTEE PROJECTS

15.1 Official Community Plan – Land Use Bylaw Project Update

The Planner summarized the staff report and spoke to the deliverables received by the project consultant, the updated workplan and project timelines, prioritization of North Salt Spring Water District water connections; principles to guide the First Nations engagement plan, considerations for Land Use Bylaw amendments prior to project completion, and next steps.

Discussion ensued and the following comments and clarifications were noted:

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ADOPTED

- The Local Trust Committee specified a workplan at start of the project; however, the final deliverables provided do not match said workplan;
- The consultants have provided an Official Community Plan working document to staff but it is not close to final deliverable expectations and will be subject to substantial amendments following further engagement;
- The guiding principles are visionary statements, have not been subject to engagement, and need work prior to being represented to First Nations;
- Water connections should be tied to housing projects and land use planning, securing connections is a priority component of the project, and there is interest in perusing discussion with North Salt Spring Water District to determine if a memorandum of understanding or similar could be put in place in the interim or explore options related to Section 35 of the Islands Trust Act to consider applicability to improvement districts;
- A First Nations engagement plan had been prioritized in the initial workplan but has not been received yet;
- Elected officials have desire to be involved in leadership-to-leadership discussions with First Nations and be apprised of staff-to-staff work when applicable;
- The vision and guiding principles require culturally sensitive editing and it was suggested the language be workshopped internally prior to going to the Project Advisory Planning Commission;
- There is need to communicate an accurate project update to residents as soon as possible.

The meeting was recessed for a break at 3:03 p.m. and reconvened at 3:14 p.m.

SS-2026-072 It was MOVED and SECONDED
that the Salt Spring Island Local Trust Committee request staff provide an Official Community Plan-Land Use Bylaw project update electronically on the Islands Trust Salt Spring Island subscriber list, website blog, and Salt Spring Exchange.

CARRIED

SS-2026-073 It was MOVED and SECONDED
that the Salt Spring Island Local Trust Committee approve the updated Project Workplan for the Official Community Plan-Land Use Bylaw Project.

CARRIED

SS-2026-074 It was MOVED and SECONDED
that the Salt Spring Island Local Trust Committee direct staff to develop a revised Communications and Engagement Strategy for the Official Community Plan-Land Use Bylaw Project.

CARRIED

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ADOPTED

SS-2026-075  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee direct staff to develop a First Nations Engagement Plan for the Official Community Plan-Land Use Bylaw Project.  
CARRIED

SS-2026-076  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee request staff to revise the draft Vision and Guiding Principles for the Official Community Plan-Land Use Bylaw Project per discussion prior to referring to the Project Advisory Planning Commission.  
CARRIED

SS-2026-077  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee requests the Chief Administrative Officer to undertake an assessment of the current planning project delivery framework in the Salt Spring Island Local Trust Area, including but not limited to resourcing, staffing continuity, and project management processes, in a manner that is forward-looking and solution-oriented, with the intent of identifying practical improvements to support successful completion of current and future planning projects.  
CARRIED

SS-2026-078  
It was MOVED and SECONDED  
that the Salt Spring Islands Local Trust Committee confirm the top three priorities in the Salt Spring Island Local Trust Committee Active Projects list, presented in the may 14, 2026 Regular Meeting Agenda, and forward these priorities to Trust Council.  
CARRIED

15.2 Project Advisory Planning Commission Resolutions & Materials Review Process

The Planner summarized the staff reported and noted staff are of the opinion that the engagement plan prepared by the consultants needs to be modified.

SS-2026-079  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee request staff to inform the Project Advisory Planning Commission that a new Communications and Engagement Strategy will be prepared appropriately scaled to Islands Trust staff tools and resources.  
CARRIED

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ADOPTED

SS-2026-080  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee endorse the materials review sequencing process outlined in the report titled “PAPC Recommendations and Materials Review Process” dated May 14, 2026, whereby project materials are provided to the Project Advisory Planning Commission following their inclusion on a Local Trust Committee agenda, for the duration of the OCP-LUB Update Project.  
CARRIED  

16.  NEW BUSINESS  

16.1  Annual Report  

SS-2026-081  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee approves the attached text for inclusion in the 2025/26 Annual Report for approval by Trust Council and submission to the Minister of Housing and Municipal Affairs.  
CARRIED  

16.2  Bylaw Compliance & Enforcement Policy  

The Bylaw Compliance and Enforcement Manager summarized the staff report and highlighted amendments previously requested by the Local Trust Committee.  

Discussion ensued and the following comments were noted:  
• Section 4.5 goes beyond the intention of the Local Trust Committee regarding the use of recreational vehicles for residential purposes and was meant to address the concern of building a house without a permit;  
• A Trustee indicated non-permitted dwellings encompass many scenarios and different approaches need to be taken based on the circumstances and the Local Trust Committee had requested a meeting be convened with relevant agencies to discuss potential alternative approaches; however, this meeting was not arranged yet and the Bylaw Compliance and Enforcement Manager noted an alternative approach, as stated in Section 4.6, will be developed by staff and will entail sending out different types of letters, working with building inspectors and the Capital Regional District, and having discussions with housing groups to try and ensure people have access to housing;  
• There is need to bring a compassionate and multi-agency approach to bylaw enforcement on non-permitted and substandard housing ensure people are re-housed if necessary.  

SS-2026-082  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee amend proposed Salt Spring Local Trust Committee Bylaw Compliance Enforcement Policy attachment 1 in the May 14 2026 agenda package item 4.5 by ending the sentence after “non-permitted dwellings”.  

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ADOPTED

CARRIED

SS-2026-083  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee adopt the Salt Spring Island Local Trust Committee Bylaw Compliance and Enforcement Policy as amended.  

CARRIED  

SS-2026-084  
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee rescind the following standing resolutions; SS-11-10, SS-2021-109, SS-2021-213, SS-2021-111, SS-2022-017, and SS-2025-114.  

CARRIED  

17. REPORTS  

17.1 Policy and Standing Resolutions List  
Received for information.  

17.2 Open Applications Report  
Received for information.  

17.3 Expense Report  
Received for information.  

17.4 Islands Trust Conservancy Board Report  
Received for information.  

18. CLOSED MEETING  

18.1 Motion to Close the Meeting  

SS-2026-085  
It was MOVED and SECONDED  
that the meeting be closed to the public in accordance with the Community Charter, Part 4, Division 3, s.90(1) for the purpose of considering:  

(g) litigation or potential litigation affecting the municipality;  
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  

and that the recorder and staff be invited to remain.  

CARRIED  

The meeting was recessed at 4:00 p.m. and adjourned following the in-camera session at 4:30 p.m.  

18.2 Rise and Report  

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ADOPTED

Chair Peterson will rise and report adoption of the April 9, 2026 in-camera meeting minutes at the next regular meeting.

19. UPCOMING MEETINGS

The next regular meeting of the Salt Spring Island Local Trust Committee is scheduled for 9:30 a.m. on June 11, 2026 at the Legion Meaden Hall, 120 Blain Road, Salt Spring Island.

20. ADJOURNMENT

By general consent the meeting adjourned at 4:30 p.m.

_____________________________

Timothy Peterson, Chair

Certified Correct:

_____________________________

Lisa Millard, Meeting Administrator/Recorder

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