Islands Trust Conservancy Board special meeting, June 2, 2026

[0:00:00] Voice 5: Thank you very much. I'll call this meeting to order.

[0:00:03] Voice 5: This is the Island Trust Conservancy Board special meeting for Tuesday, June 2nd, 2026.

[0:00:10] Voice 5: The time is 1 p.m.

[0:00:12] Voice 5: My name is Lisa Gobro, and I'd like to start by acknowledging the land that we are meeting on today

[0:00:18] Voice 5: as traditional and unceded territories for many Coast Salish nations.

[0:00:23] Voice 5: And it's June, so thank you.

[0:00:28] Voice 5: It's June, which is National Indigenous History Month.

[0:00:35] Voice 5: We need to start the recording again.

[0:00:40] Voice 5: Bear with me.

[0:00:46] Voice 5: We are streaming, but not recording.

[0:00:48] Voice 5: I'm just going to wait until we're recording.

[0:00:51] Voice 5: There we are.

[0:00:52] Voice 5: Good.

[0:00:54] Voice 5: I have a very nice Atlantic acknowledgement.

[0:00:56] Voice 5: I'd like to record it.

[0:00:58] Voice 5: All right.

[0:00:59] Voice 5: So as I said, June is National Indigenous History Month.

[0:01:03] Voice 5: And the Right Honourable Mary Simon has a message that she would like to convey.

[0:01:11] Voice 5: In her words, as we celebrate National Indigenous History Month, we honour the rich cultures, the languages and identities of First Nations, Inuit and Métis.

[0:01:23] Voice 5: since she became governor general she said i have seen progress and a growing commitment

[0:01:30] Voice 5: among canadians through national and regional efforts towards reconciliation and this comes

[0:01:37] Voice 5: from acknowledging historical injustices understanding true history recognizing

[0:01:43] Voice 5: indigenous knowledge and leadership in the choices that we make as a country she says it has been a

[0:01:51] Voice 5: privilege for me to be a champion for so many important moments on Canada's reconciliation

[0:01:57] Voice 5: journey. Indigenous leadership meetings with His Majesty King Charles III, artifacts repatriated

[0:02:07] Voice 5: from the Vatican and returned to their home communities, and elder and youth reviving

[0:02:14] Voice 5: Indigenous languages, and artists and innovators and leaders being honoured for their countless

[0:02:20] Voice 5: contributions. This journey is not finished and there is still much work to be done. I encourage

[0:02:26] Voice 5: everyone to renew their commitment to learning, to understanding, and to moving forward on this

[0:02:33] Voice 5: path with hope. Sincerely, Mary Simon. Her Excellency's tenure as our Governor-General ends

[0:02:40] Voice 5: on June 8th, which is this Monday, where we'll have a new Attorney-General, Louise Arbour.

[0:02:47] Voice 5: and Mary Simon is the first indigenous person to hold the office of Governor General. Thank you

[0:02:54] Voice 5: very much and we'll get to the meeting. Perhaps we'll start with some introductions. My name is

[0:03:00] Voice 5: Lisa Gobro and I am elected on Galeano Island and I serve as chair of the Island Trust Conservancy.

[0:03:07] Voice 5: I'll turn it over to Vice Chair Namcom.

[0:03:11] Voice 7: Yes, good afternoon. Thank you, Chair Gobro. My name is

[0:03:14] Voice 7: tanner timothy and my traditional name is nankam i'm first nations from flamen first nation

[0:03:21] Voice 7: as well as we wakai first nation through my great grandmothers

[0:03:24] Voice 7: i am provincially appointed to the islands trust conservancy and currently serve as vice chair

[0:03:30] Voice 7: and i'm calling today from the unseated traditional territory of suede the tooth first

[0:03:35] Voice 7: nation thank you i'll just pass it back to you chair thank

[0:03:40] Voice 5: you over to you trustee elliott

[0:03:44] Voice 3: Hello, it's Gwil. Good afternoon, everyone. My name is Toby Elliott, and I'm coming to you from

[0:03:50] Voice 3: Sineamuk First Nation Territory on Gabriela Island. Apologies, I just had to turn my video off.

[0:03:57] Voice 3: Just my internet's unstable, but very pleased to be with you all. And I'll pass it to Trustee Smith.

[0:04:06] Voice 15: Hi, everybody. My name is Risa Smith. I'm appointed trustee from the last five years,

[0:04:12] Voice 15: And I'm speaking to you from the north end of Galliano Island, which is the unceded territory of several nations, but mostly the Penelka.

[0:04:23] Voice 15: Thank you.

[0:04:25] Voice 5: Thank you. And then over to Trustee Georgeson.

[0:04:30] Voice 9: Hi, I am Janine Georgeson.

[0:04:33] Voice 9: I am a provincially appointed trustee from Gatling and Weiland, which is, I'm at the south end, so I'm on the shared unceded and surrogate territories of the Sartlip and Penelaket, and also the ceded territory of the Tsawwassen First Nation.

[0:04:50] Voice 9: I am also Coast Salish from both sides of the Salish Sea, Squamish and Lake Cowichan, and from Insatu, Dene, and Métis from Treaty 11 Territory and Northwest Territories, and a mix of the good old European ancestry as well.

[0:05:09] Voice 5: Thank you. Thank you very much. Good to see the board. Manager Tyrrell, perhaps we'll turn it over to you to introduce staff.

[0:05:16] Voice 5: Hi,

[0:05:18] Voice 13: yes, thank you, Chair Gouraud. My name is Wendy Tyrrell, and I'm the manager of the

[0:05:22] Voice 13: Islands Trust Conservancy. And I am joining here today for this special board meeting

[0:05:27] Voice 13: from the unceded and sacred lands of the Coast Salish peoples, specifically the Lekwungen

[0:05:34] Voice 13: speaking peoples known today as Esquimalt and Songhees Nations. And thank you for having

[0:05:40] Voice 13: me here today. I would like to introduce our administrative assistant, Caroline.

[0:05:47] Voice 13: Caroline, if you could turn your camera on and say hello.

[0:05:55] Voice 1: Good afternoon, everyone.

[0:05:57] Voice 1: My name is Caroline Guichero.

[0:06:00] Voice 1: I'm the acting administrative assistant in the Conservancy team.

[0:06:06] Voice 1: I am delighted to meet you again and be part of this meeting.

[0:06:11] Voice 1: I acknowledge that my employer, that I live and I'm employed.

[0:06:17] Voice 1: I work in the territories of the Coast Salish First Nations.

[0:06:22] Voice 1: Thank you.

[0:06:29] Voice 5: Oh, you're muted.

[0:06:34] Voice 13: And Joe Elliott, our Senior Indigenous Relations Advisor.

[0:06:41] Voice 2: Yeah, it's well, Joe Elliott, the Indigenous Advisor, calling in from the Couch and Tribes, Couch and Traditional Territory.

[0:06:48] Voice 2: Thank you.

[0:06:49] Voice 2: I

[0:06:58] Voice 13: think that's all we have.

[0:06:59] Voice 12: We're staffed today.

[0:07:02] Voice 1: There's Director Frater.

[0:07:06] Voice 13: Oh, she just joined in.

[0:07:08] Voice 1: Yes.

[0:07:09] Voice 1: good

[0:07:11] Voice 13: afternoon director frader would you like to say hello good

[0:07:15] Voice 4: morning everyone or good afternoon

[0:07:16] Voice 4: everyone um i'm pleased to be joining from the territory of the lukwungen people specifically

[0:07:21] Voice 4: the songhees and kosaps and first nations it's a pleasure to see you all today

[0:07:27] Voice 4: you thank

[0:07:27] Voice 5: you good to see you and that's everybody fantastic then we will with our

[0:07:35] Voice 5: agenda item number three which is the approval of the agenda we have a short agenda today being a

[0:07:41] Voice 5: special meeting um i did get a note that we are going to change up we're going to omit 4.3 from

[0:07:48] Voice 5: the agenda today as that report has not changed much in the last bit and it will be at our july

[0:07:56] Voice 5: meeting we'll have a full report updated report anything else there money good stuff all right

[0:08:11] Voice 5: then I will be looking for approval of the agenda as amended unless there's any additions from the

[0:08:17] Voice 5: board seeing none then by general consent we will approve the agenda as amended and then round

[0:08:27] Voice 5: time number four which is items for approval uh 4.1.1 which is 2025 or 2027 28 ITC requests

[0:08:37] Voice 5: budget request overview. Over to you, Manager Sherrill. Okay,

[0:08:43] Voice 13: thank you so much. Since we have

[0:08:45] Voice 13: the time today to go over this overview, what this is, is kind of our preliminary

[0:08:53] Voice 13: request to the board on items for the 2027-28 budget submission to Trust Council.

[0:09:02] Voice 13: so we're not presenting a budget to you today but we're explaining where some increases might

[0:09:09] Voice 13: happen where some decreases might happen and also look to the board for guidance on any items we

[0:09:15] Voice 13: we haven't covered items that you see could use some additional funding or or otherwise

[0:09:23] Voice 13: wise so um we have a recommendation here that's it's a fairly generic um uh overview of of what

[0:09:32] Voice 13: we're looking to bring to you in july at the july meeting with a full budget request um what i have

[0:09:39] Voice 13: done and if it's okay with the chair and the board i have created a table with some preliminary

[0:09:46] Voice 13: numbers and i was thinking

[0:09:47] Voice 13: of actually going over it fairly slowly clearly to just show what these

[0:09:53] Voice 13: budget items are and even a little detail on you know what is in a securement budget and what do

[0:09:59] Voice 13: we do what kind of activities so that maybe when we come together in july um there's there's a good

[0:10:06] Voice 13: understanding of of what these new budget numbers might look like so what i think i need to do is

[0:10:13] Voice 13: stop sharing and i'll need to reshare this is excellent thank you welcome might be looking

[0:10:31] Voice 12: away here for a moment.

[0:10:35] Voice 13: Okay so I'm just gonna do an overview of this table just

[0:10:38] Voice 13: to clarify what I'm doing. This first table is just operation budget line

[0:10:44] Voice 13: items and so it doesn't include salaries, projects, benefits, any of those things

[0:10:50] Voice 13: but it includes everything else. So in this first column I have this current

[0:10:54] Voice 13: year fiscal's budget. It's already been approved, we're in progress right now.

[0:10:58] Voice 13: that's what this gray column is is we'll call it last year's or current fiscal

[0:11:04] Voice 13: and this is the proposed in purple this column is the amount that we are

[0:11:11] Voice 13: considering or recommending but we're not even there proposing for a trust

[0:11:19] Voice 13: council contribution so this is in our total budget for this budget line that

[0:11:23] Voice 13: That is over here in the total preliminary column.

[0:11:26] Voice 13: Can you see my cursor?

[0:11:28] Voice 13: Yes.

[0:11:29] Voice 13: Yes.

[0:11:29] Voice 13: Great.

[0:11:30] Voice 13: And so we, and I have here a new column, which is the ITC funds.

[0:11:38] Voice 13: So we don't have any grants that we know of right now, but we do have our ITC funds.

[0:11:42] Voice 13: In previous budgets, we haven't transparently shown what funds are being used.

[0:11:49] Voice 13: They typically, like the Ruby Alton fund, just pays for Ruby Alton expenses.

[0:11:53] Voice 13: So what we've done is that we've included that in this budget, those funds that typically are spent and then also some recommendations or considerations for looking at contributing some funds from our other property management opportunity fund and covenant and defense fund.

[0:12:10] Voice 13: So that's the first table and we'll go through that.

[0:12:13] Voice 13: I just wanted to show you the second table here is projects.

[0:12:19] Voice 13: So, five-year plan is a project that was approved last fiscal, and then we have the management database system that was also funded last fiscal. So, again, this is the 26-27, and then this is our estimated costs for this.

[0:12:35] Voice 13: So those two added together give us this green line, which are our total overall budget considerations.

[0:12:44] Voice 13: And so we're looking at right now, potentially, a 7.71 increase in overall budget, not just Islands Trust Conservancy budget, which is this difference here.

[0:12:56] Voice 13: So going back to the top, we have communications.

[0:13:02] Voice 13: applications. We're asking for an increase of $6,000. And then on this side here is the details

[0:13:10] Voice 13: on the change. So I didn't get into details on what we typically spend. I have another table for

[0:13:16] Voice 13: that. If you see something in blue, you'll see that it's, that means that it's an increase and

[0:13:23] Voice 13: red is a decrease in the budget, which may be a little counterintuitive now that I think about it,

[0:13:28] Voice 13: but that's how I set it up um if you have any questions while I'm going through this please

[0:13:35] Voice 13: do ask uh professional consultant fees we typically have been asking over average about

[0:13:41] Voice 13: 7,000 this year this next fiscal we don't see um the need for professional consultant fees we have

[0:13:47] Voice 13: a lot of special you know these projects they're going to have contractors they'll come out of

[0:13:51] Voice 13: other budgets um for contracted temporary staffing last year and previous years we've

[0:13:57] Voice 13: buffer 15. We're reducing that by 5,000 to 10 for just policy creation and update ongoing.

[0:14:07] Voice 13: Board honoraria has been 7,000 over the last, since 24, 25. You'll see I did a little dive

[0:14:14] Voice 13: into what those numbers were before. So it jumped up about $400 in 24, and it's been the same ever

[0:14:23] Voice 13: ever since. So I thought that might be important information. Board of meeting expenses. Last year

[0:14:29] Voice 13: we cut the budget to reduce to one meeting, but policy is to attempt to have three in-person

[0:14:35] Voice 13: meetings. So I brought us back up to $46.50, which is a difference of $23.50. And that is for

[0:14:44] Voice 13: three in-person meetings, two regular, and one with the liaison meeting with Executive Council.

[0:14:51] Voice 13: so uh trustee elliott thanks

[0:14:55] Voice 3: it's really interesting seeing these numbers wendy um

[0:14:58] Voice 3: what on earth cost uh 13 almost 14 000 in 2020 and 21 do you know i know

[0:15:04] Voice 13: i think that's probably

[0:15:05] Voice 13: before virtual before virtual meetings or when they were

[0:15:09] Voice 13: transitioning i'm not exactly sure but

[0:15:11] Voice 13: that's yeah which is

[0:15:13] Voice 13: interesting because that's also covid so in-person meetings and covid doesn't

[0:15:18] Voice 13: seem to really match up um but that that was the approved budget that is possibly not was was spent

[0:15:24] Voice 13: so these are approved budget numbers not spent numbers thanks for clarifying yeah that might be

[0:15:30] Voice 13: show the difference there actually um trustee smith might remember i you were here no okay um

[0:15:42] Voice 13: Um, with board meeting expenses, yeah, as you can see, it's really varied.

[0:15:47] Voice 13: We did cut the budget in 22, 23, and 28, um, 24, 25, and 25, 26.

[0:15:54] Voice 13: So kind of bringing it back up to three meetings there.

[0:15:59] Voice 13: Um, board training and expenses.

[0:16:01] Voice 13: Again, last fiscal, we cut the budget from, um, I believe it was $3,000 to $1,500.

[0:16:10] Voice 13: So bringing it back up to $3,000, which allows for $500 per trustee, which given that there could be up to four new board members, training might be beneficial.

[0:16:24] Voice 13: And again, more numbers of what those training budgets look like before, anywhere from $4,000 to $500.

[0:16:33] Voice 13: That is often one that gets cut when budget cuts are asked for.

[0:16:38] Voice 13: So moving on to the next, I just copied the same header there. So kind of our bigger line items,

[0:16:45] Voice 13: protected areas management, so we call that PAM operations and last year operations budget was 145

[0:16:53] Voice 13: 152 and just a reminder in this budget this does not include the contribution from the grant or

[0:17:03] Voice 13: or from the grant or the property management fund.

[0:17:08] Voice 13: So that's the trust council contribution.

[0:17:14] Voice 13: We're asking for a new higher contribution potentially

[0:17:17] Voice 13: for 170,200 plus considering pulling some funds

[0:17:22] Voice 13: from the McFadden Creek fund.

[0:17:25] Voice 13: We typically spend about 2000 in management each year.

[0:17:29] Voice 13: And that is what's predicted for the 2728.

[0:17:32] Voice 13: Ruby Alton, we spend approximately $21,000, $20,000 on expenses, taxes, those kinds of things.

[0:17:40] Voice 13: For Ruby Alton, that comes out of the Nature Fund.

[0:17:45] Voice 13: We're proposing $7,000 from the Property Management Fund and $5,000 from the Covenant Management and Defense Fund, and that would be for management.

[0:17:55] Voice 13: management, those amounts are more or less equal to the returns we get on those investments.

[0:18:03] Voice 13: So drawing little from the principle but using the returns is a consideration for the board.

[0:18:12] Voice 13: So in protected areas operations, we would have $35,000 contributed from the funds, $170,200,

[0:18:21] Voice 13: a total of $2,500, which is an increase overall of $86,000.

[0:18:28] Voice 13: I do run down, so $50,000 is for year two of our protected areas monitoring contractor.

[0:18:37] Voice 13: $15,000 for three new protected areas, which we have up to five next fiscal being predicted.

[0:18:48] Voice 13: there's a few items we we looked at for the new property signage hazard tree removal

[0:18:52] Voice 13: general trail maintenance those kinds of things we're adding some priority projects that haven't

[0:18:59] Voice 13: been completed yet 21 000 and some for water quality monitoring and restoration projects on

[0:19:07] Voice 13: bowen island just note here that some of the some of the priority management activities that are

[0:19:15] Voice 13: required I'm not including in this budget. These are probably special projects that are going to

[0:19:21] Voice 13: need business cases and at this point we don't have the capacity to bring on another big project

[0:19:25] Voice 13: with the five-year plan in place in progress. So fuel load assessments, contractor with a

[0:19:33] Voice 13: professional forest, in-depth hazard assessments with a professional arborist or other, major

[0:19:40] Voice 13: infrastructure maintenance, I don't want to say major but more in-depth as opposed to just general

[0:19:45] Voice 13: weed whacking of trails etc. Maybe realigning trails, redirecting trails, closing trails,

[0:19:49] Voice 13: those kinds of things. And then this note is just what I had mentioned earlier that we're including

[0:19:57] Voice 13: those management costs that we haven't typically put in budgets before that are paid for by

[0:20:03] Voice 13: our funds for Ruby Alden and McFadden Creek.

[0:20:09] Voice 5: I think Trustee Smith has a question.

[0:20:11] Voice 5: Yeah,

[0:20:12] Voice 15: can you just go up a little bit? Yeah, stop there. You have 50k for protected areas monitoring contractor. But earlier on, we weren't giving any money for contracts. So I'm a bit confused.

[0:20:27] Voice 15: You mean for monitoring?

[0:20:28] Voice 15: monitoring well i i see that you have 50k for a contractor so staff isn't going to do protected

[0:20:35] Voice 15: areas monitoring i'm presuming that's what that is and then but earlier on when you looked at the

[0:20:41] Voice 15: change in budget under contractors um you had said we weren't going to have any contractors so

[0:20:47] Voice 15: i'm a bit confused about that

[0:20:49] Voice 13: absolutely so what in the professional um fees budget line

[0:20:55] Voice 13: That is a budget line for could be a bookkeeper, it could be other professional fees. So what I had mentioned is the contractors for budget lines are usually in the budget lines themselves. They're not a separate. So it's I wouldn't put the contractor for monitoring in that professional services budget line.

[0:21:21] Voice 13: it falls within the actual budget line that it's being contracted for and you'll see that again

[0:21:27] Voice 13: in securement or conservation planning for the rcp we'll have a contractor for project management

[0:21:35] Voice 13: that comes out of that budget not out of the professional services budget which is kind of a

[0:21:41] Voice 13: a budget for projects that are outside of the scope of our skills so

[0:21:49] Voice 15: so that's great i'm

[0:21:50] Voice 15: comfortable with that I just it would be useful to know um somewhere I'm not sure how to do it

[0:21:56] Voice 15: but um how much we spend on contractors in total for things that are outside of our skills

[0:22:04] Voice 15: the reason it might be useful maybe not I don't know um but if it's a lot and the skills are the

[0:22:11] Voice 15: same that we're lacking for each project maybe we should have staff if if it wouldn't be more and I

[0:22:19] Voice 15: I don't know that but until you see the total for contractors you don't really you can't really

[0:22:26] Voice 15: think about that that

[0:22:27] Voice 13: makes sense so the difference between these two budget lines here and this is

[0:22:32] Voice 13: how staff mobs has explained this director mobs has explained this to me is professional consulting

[0:22:41] Voice 13: fees are for those services outside of our scope and typically they have been bookkeeping

[0:22:48] Voice 13: keeping, I'm trying to think of the other ones. I am blanking right now. The contracted temporary

[0:22:55] Voice 13: staffing is where we get that extra support for those things that we can do in-house, but we don't

[0:23:01] Voice 13: have capacity or scope to do. So typically when you're hiring a contractor for budget lines,

[0:23:12] Voice 13: they would go come out of that budget, not out of this kind of special budget, I would call this.

[0:23:16] Voice 13: so we don't really have a need for it this year because we already have we have enough on our

[0:23:21] Voice 13: hands we're

[0:23:22] Voice 6: not going to

[0:23:22] Voice 13: do any special projects i don't we won't be able to manage another

[0:23:25] Voice 13: contractor for something outside of what we're already doing um i think something that could

[0:23:33] Voice 13: go there would be um contracting someone to create a um ecological integrity model you know

[0:23:43] Voice 13: that could come out of this budget it could come out of the property management budget it could

[0:23:47] Voice 13: come out of planning there's a lot of different budgets that can come out from but the other thing

[0:23:52] Voice 13: I wanted to mention is it coming back to this budget is the contracting the monitor that we're

[0:24:00] Voice 13: contracting is the same as this year they're they're monitoring 50 out of 115 properties so

[0:24:07] Voice 13: about 47 percent the local conservancies have taken on another 14 percent and then staff have

[0:24:16] Voice 13: the remainder that we are monitoring. So we are doing in-house monitoring. It's now a hybrid

[0:24:21] Voice 13: approach. So we're proposing that we do another hybrid approach next fiscal. But monitoring costs

[0:24:29] Voice 13: in-house do not come out of the operating budget because they're staff costs.

[0:24:36] Voice 5: Dusty Elliott.

[0:24:38] Voice 3: Yeah, thanks for that. Wendy, could you give those numbers again? We've got

[0:24:43] Voice 3: got um uh 50 the contractor is doing about 50 in 120 protected areas 115 yep 115 areas okay

[0:24:55] Voice 3: and then staff um i mean the plan was for staff to get to the sort of high um well priority i'm

[0:25:05] Voice 3: totally gapping on the word but a priority thank you high priority one so that leaves um

[0:25:11] Voice 3: I can't do the math 75 no we've

[0:25:15] Voice 3: got on that can you just do the numbers again sorry it's I don't

[0:25:19] Voice 13: have them off the top of my head actually um but I believe it's 50 um I know it's 50 for the

[0:25:25] Voice 13: contractor okay um and I the local conservancies are doing 14 percent so um I cannot remember how

[0:25:35] Voice 13: many nature reserves that is um nature reserves and some common covenants and then staff are

[0:25:40] Voice 13: doing approximately 40 to 45 and so that's with a full staff we've got the team lead covenant

[0:25:46] Voice 13: management specialist and property management specialist thank you okay shall i carry on

[0:26:00] Voice 13: yes please now that's a big one that's uh that's our biggest budget line right there

[0:26:05] Voice 13: so moving on to protected areas management planning and operations or those activities we

[0:26:13] Voice 13: we do. Planning is obviously those things we plan for. We are looking at a fairly significant

[0:26:21] Voice 13: increase in this, and that's mostly due to up to five new protected properties. So we would

[0:26:28] Voice 13: go from 115 to 120 protected lands if those are registered and completed.

[0:26:36] Voice 13: completed. So, in this addition of $71,000 increase, we have, sorry, two new nature reserves

[0:26:47] Voice 13: and up to three new covenants. Those are NAPTEP covenants. We would want to complete up to

[0:26:52] Voice 13: two archaeological assessments or preliminary assessments, two management plan updates,

[0:26:59] Voice 13: updates, a management plan template update, which would be a contractor, a cultural features

[0:27:06] Voice 13: stewardship plan update, so that's the addendum management plan that would go with our regular

[0:27:14] Voice 13: management plan. We would do public consultation for new nature reserves as soon as they come on

[0:27:21] Voice 13: board. We have new signage that needs to go up, maintenance of any infrastructure that's required,

[0:27:26] Voice 13: required hazardous tree removal, that's required for new properties, anything that needs to be

[0:27:32] Voice 13: done within that first year of acquiring lands. Those are mostly nature reserve costs.

[0:27:40] Voice 13: Any questions on that? And you might remember last year, we didn't have any new properties

[0:27:49] Voice 13: completed, and that reflects that lower budget of $54,000.

[0:27:54] Voice 3: trustee elliot thanks yeah i'd love to spend just a bit of time on this because i think it's um

[0:28:02] Voice 3: it's a it's a big area so and there's there's quite a few changes so

[0:28:08] Voice 3: just give me a bit of a historical back looking back how many management plans

[0:28:13] Voice 3: are we typically able to update in a year and what is the sort of work entailed in that and

[0:28:20] Voice 3: And is that work changing now because we have cultural features and archaeological assessments happening?

[0:28:31] Voice 13: This year, starting last year, starting 25, 26, was the first time we did our assessments and we're just in year two of that.

[0:28:41] Voice 13: So it's hard for me to predict that change.

[0:28:46] Voice 13: Not all nature reserves will require archaeological assessments, which is why we want to do a preliminary assessment to see if that's, you know, needed or during referrals, sometimes the nations will request that it be done.

[0:28:59] Voice 13: um oh you asked a lot of questions there um we typically we haven't been doing management plan

[0:29:08] Voice 13: updates right now because of the archaeological assessments are are we're pausing doing

[0:29:14] Voice 13: management planning until we have those assessments completed um typically i think we can do up to two

[0:29:22] Voice 13: management plans a year maybe one update if we have two new ones the updates and the new ones

[0:29:29] Voice 13: are very similar. There's not a lot of difference. We basically, the biologist goes back out

[0:29:36] Voice 13: to the sites and updates anything that needs to be updated. They retake photos that need to be

[0:29:47] Voice 13: qualitatively duplicated. Pretty similar in cost and time, I would say. It is hard to say we've

[0:29:55] Voice 13: not done a cultural features plan update so I'm not sure

[0:30:00] Voice 13: of how much time that would cost we've only adopted that recently and i think we only have

[0:30:05] Voice 13: one or two nature reserves that actually has this type of plant but moving forward the idea is to

[0:30:12] Voice 13: have um a cultural features plan with every management plan if warranted which most likely

[0:30:18] Voice 13: they will be did i answer all of your questions i

[0:30:24] Voice 3: think so um yeah i'm just and i guess i'm

[0:30:29] Voice 3: wondering how old or out of date some of these management plans are and in the context of

[0:30:37] Voice 3: changing climate and um things drying out um is there there we may need to work faster on this

[0:30:51] Voice 3: front somehow with partnerships but um it's it's uh this is a big big area that uh definitely needs

[0:31:00] Voice 3: attention i think

[0:31:01] Voice 13: absolutely um it does and that would require yeah extra extra staff extra

[0:31:08] Voice 13: contractors to complete more than that and we wouldn't be able to do that in-house i think

[0:31:14] Voice 13: important um what i noted earlier on in the operations is fuel load assessments for all of

[0:31:21] Voice 13: our you know protected areas would be a big indicator on actions needed to mitigate climate

[0:31:27] Voice 13: impacts that's a very big project that would be quite costly and you know

[0:31:35] Voice 13: something that needs it it does need to happen it's a priority while we are out

[0:31:40] Voice 13: managing and monitoring we do make notes and we have a fairly good idea of

[0:31:46] Voice 13: current status as far as our skills and capabilities allow us to assess but we

[0:31:51] Voice 13: haven't done that professionally at this point I wanted to address something else

[0:31:57] Voice 13: you mentioned. Oh, management plans are updated according to our policy every 10 years. So that

[0:32:09] Voice 13: has been the current one. We have quite a few that are in the queue to be updated that are 10 years

[0:32:15] Voice 13: or older.

[0:32:19] Voice 5: Thank you. Thank you. Very informative. Any follow-up, Trustee Elliott?

[0:32:27] Voice 13: No, thank you.

[0:32:28] Voice 13: that was great awesome okay uh moving on to land securement so these are you know costs associated

[0:32:40] Voice 13: with any land securement that's moving through one note is that our current policy is that

[0:32:47] Voice 13: naptap covenants um we uh don't uh typically pay for any costs associated with securement for

[0:32:56] Voice 13: for Naptop Covenants.

[0:32:57] Voice 13: So often we'll have this budget and it won't get spent out

[0:32:59] Voice 13: because most of the securements of late

[0:33:02] Voice 13: have been Naptop Covenants.

[0:33:04] Voice 13: That's something the board could consider

[0:33:06] Voice 13: at a later date amending,

[0:33:08] Voice 13: looking at that policy and perhaps considering

[0:33:12] Voice 13: contributing to securement costs for Naptop Covenants

[0:33:18] Voice 13: as well as non-Naptop Covenants.

[0:33:23] Voice 13: Yeah.

[0:33:24] Voice 13: Yeah, so we have an additional ask of $20,000.

[0:33:32] Voice 13: This is for two nature reserves and three new Naptuck covenants, all pending approvals.

[0:33:38] Voice 13: This will all happen in the same year where they'll be approved and then also become active.

[0:33:47] Voice 5: Thank you. I

[0:33:48] Voice 5: see Trustee Smith has a question.

[0:33:52] Voice 15: Thank you. Wait a minute. Am I on mute?

[0:33:55] Voice 15: No. Just to remind me, how many NAPTEP coverments do we have in process now that are not yet finished?

[0:34:04] Voice 15: I thought

[0:34:05] Voice 15: we had a few already. So then this assumes we wouldn't have any new ones beyond what's kind of already in our queue?

[0:34:17] Voice 15: queue we

[0:34:19] Voice 13: have about six in the queue so um we are we are estimating that one or two will get done

[0:34:29] Voice 13: one to three will get done this fiscal 26 27 okay so

[0:34:38] Voice 13: that leaves us with three for the next fiscal

[0:34:40] Voice 13: 27 28 but

[0:34:42] Voice 15: that's assuming that we know new ones put in the queue well

[0:34:45] Voice 13: there is also some funds

[0:34:46] Voice 13: in there for yeah for new projects that are yeah that are there's also additional budget for that

[0:34:53] Voice 13: too but that's already included kind of in that base 34 000 so the additional

[0:34:59] Voice 15: 20 so if somebody

[0:35:02] Voice 15: applied for a NAPTEC covenant uh it definitely like a brand new one for whatever reason it would

[0:35:09] Voice 15: not be finished next year or I guess this year what's like this is the 27 28 budget correct yeah

[0:35:17] Voice 15: So

[0:35:18] Voice 13: it really depends on when they apply.

[0:35:22] Voice 13: So it's at least a year more likely with the growing increase of interest.

[0:35:27] Voice 13: We're looking at two years for covenants and for nature reserves, you know, with archaeological, not archaeological, depending on if it's a campaign.

[0:35:39] Voice 13: So we do have one potential campaign coming to the board, or it's already been approved on conditions, but that's a larger cost to have that fundraising campaign.

[0:35:58] Voice 15: But that's in here?

[0:35:59] Voice 15: Yes.

[0:36:00] Voice 13: Yeah. So one suggestion is to leave the budget request from Trust Council to the $34,000

[0:36:10] Voice 13: and pull from the Opportunity Fund, which the board may do, and increase the budget to $54,000.

[0:36:26] Voice 6: Okay.

[0:36:29] Voice 15: You know what is a bit confusing for me is, and I realize, these tables are great,

[0:36:35] Voice 15: Thank you so much for them. Really, it's very helpful because it's very transparent. And I think what's confusing a little bit is we have so many different funds. And it's confusing which funds actually come from the money we get from Trust Council and what is from other sources.

[0:37:00] Voice 15: and that's where but and the opportunities fund i realize is not from trust council correct it's

[0:37:08] Voice 15: all donations yeah

[0:37:09] Voice 13: none of our funds are from trust council so all of our funds are donation

[0:37:13] Voice 13: based but

[0:37:16] Voice 15: really so this doesn't reflect anything that like when you have um just say conservation

[0:37:30] Voice 15: planning which is the next item down you say itc fund contribution zero so that 34 000 comes

[0:37:39] Voice 15: entirely from trust council am i interpreting that correct yes i think director freighter's

[0:37:43] Voice 15: turned the camera on i

[0:37:45] Voice 4: think there's just a terminology issue i think if we discuss budget

[0:37:49] Voice 4: this is the overall budget the funds are the funds held by the conservancy that have particular names

[0:37:55] Voice 4: so the ruby elton fund the opportunity fund so we're saying there's no funds trust council has

[0:38:01] Voice 4: not contributed to a fund but they do provide to the budget does that help no

[0:38:06] Voice 15: i understand that

[0:38:07] Voice 15: it's just um it's just a little bit confusing because yeah it doesn't matter

[0:38:12] Voice 15: yeah and this is

[0:38:13] Voice 4: new this is the first time you know previous to this you we haven't presented a budget for you

[0:38:18] Voice 4: in advance that contemplates the pulling of this funds it's been done through the year right as on

[0:38:23] Voice 4: an as needed basis this is trying to provide you with a more proactive approach yeah it's great

[0:38:28] Voice 15: it's great i just wanted to clarify thanks and

[0:38:31] Voice 13: i think trustee smith i think it is confusing

[0:38:35] Voice 13: um we have budget lines and we have a lot of them and each budget line can be a combination pulled

[0:38:45] Voice 13: from a combination of places and i think that's what's confusing is we've got a budget line and

[0:38:50] Voice 13: And some of it's coming from trust counsel, taxation.

[0:38:54] Voice 13: Some of it's coming from funds.

[0:38:56] Voice 13: Some of it might come from grants, outside grants, grants we're applying for, those kinds of things.

[0:39:03] Voice 13: And so there is, you know, we do have, I think, 15 budget lines or, you know, at least.

[0:39:10] Voice 13: And so that's where these columns become very confusing.

[0:39:15] Voice 13: So I did attempt to color code to help that, but when we're adding in this ITC fund contribution, you know, I know that's definitely new, but I think it really does show the more true budget.

[0:39:36] Voice 15: Yeah, no, it's fantastic. It's fantastic. Thank you.

[0:39:40] Voice 13: you're welcome okay um any questions on land securement should i move on to conservation

[0:39:48] Voice 13: planning okay um conservation planning we typically have very little in this um budget

[0:39:57] Voice 13: i think it was originally created for the regional conservation plan 10 years ago

[0:40:01] Voice 13: and because we only you know have the mandate to update that every 10 years

[0:40:06] Voice 13: we typically have a very low budget ask for that budget line um we um have now we'll be

[0:40:17] Voice 13: starting and we did start this fiscal we have a small budget put aside for um

[0:40:25] Voice 13: evaluation of the plan that's happening currently with interviews and such and um for kind of the

[0:40:34] Voice 13: The next step in the RCP will be contracting a project, this is our proposal, contract

[0:40:40] Voice 13: a project manager for the update process.

[0:40:43] Voice 13: We'll finish the evaluation and the project charter this year and start a data gap analysis

[0:40:51] Voice 13: in the second year which will be 27-28.

[0:40:54] Voice 13: So with this contract our hope is that a project charter will come to the board for 28-29 that

[0:41:02] Voice 13: that will lay out the different phases of costs for the gap analysis,

[0:41:06] Voice 13: the data acquisition, if needed,

[0:41:08] Voice 13: running the model and all the fun things that will go with updating our

[0:41:12] Voice 13: regional conservation plan.

[0:41:15] Voice 13: And so this year we're looking at asking for an additional 30,000 for that

[0:41:20] Voice 13: contractor and any costs associated with it.

[0:41:23] Voice 13: Because I'm assuming as the contractor is doing, you know,

[0:41:28] Voice 13: finishing and starting to do the business case costs will arise that we are

[0:41:33] Voice 13: i'm familiar with see

[0:41:35] Voice 5: a question from trustee elliott and

[0:41:40] Voice 3: you're muted yeah thank you um it's

[0:41:43] Voice 3: around okay so this rcp update is is a significant project first of all i would suggest that

[0:41:52] Voice 3: if that line item is directly related to the rcp update maybe if we can just name it

[0:42:00] Voice 3: regional conservation plan rather than conservation planning because

[0:42:03] Voice 3: Because, yeah, it always helps going into trust council discussions, especially for a new council.

[0:42:12] Voice 3: Conservation planning is very, very vague.

[0:42:14] Voice 3: So that's my first little input.

[0:42:17] Voice 3: But the regional conservation plan, so that entails securement strategies, areas that we are looking to acquire.

[0:42:29] Voice 3: require doesn't there need to be budget for substantial engagement with First Nations on this

[0:42:34] Voice 3: and protocol development on data sharing let

[0:42:39] Voice 13: me scroll down here maybe should have started with

[0:42:43] Voice 13: this for all of them um so oh excellent that's great yeah one of the things um Claire might be

[0:42:52] Voice 13: able to as Director Frieder could answer is I don't know what it takes to change the name of

[0:42:57] Voice 13: of a budget line. That isn't something in my purview.

[0:43:04] Voice 4: Funny, I've just noted that for myself

[0:43:05] Voice 4: as follow-up from this meeting. I think we need to coordinate with the finance department because

[0:43:09] Voice 4: these names are coded into all of the financial systems. So that's, we can take that, take that

[0:43:14] Voice 4: advice and we'll talk with the finance department before we make, agree to that. Because I think it

[0:43:19] Voice 4: might, yeah, it might, we don't want to interrupt their systems in some way.

[0:43:24] Voice 13: But I agree. I agree.

[0:43:25] Voice 13: clarity on that is good um yeah so with the rcp again um current staff were not here during the

[0:43:35] Voice 13: original creation of the rcp and so determining steps is challenging i'll pause there

[0:43:46] Voice 15: yeah isn't the like what about the five-year plan we're doing isn't that conservation planning as

[0:43:52] Voice 15: well

[0:43:53] Voice 12: yes

[0:43:54] Voice 13: that's a special project so that is every year five years updated so that has been named a

[0:44:02] Voice 13: special project and and the rcp will be a special project after a business case if the business case

[0:44:08] Voice 13: is approved but currently it's we're just in the process of evaluation you have a follow-up

[0:44:19] Voice 15: trustee smith yeah sorry i just lost there you go my bed just fell

[0:44:29] Voice 5: thanks thank you thank you uh any other for the questions trustee elliott i

[0:44:38] Voice 3: i do i want to dive

[0:44:39] Voice 3: into this rcp plan later but i don't think now's the time for it um i just think phase two and

[0:44:45] Voice 3: phase three are they need to be switched but i i'm not a planner so i'll come back to this

[0:44:53] Voice 3: later and ask wendy more questions offline thanks thank

[0:44:57] Voice 13: you definitely take that into consideration

[0:44:59] Voice 13: any any guidance from the board would be appreciated um just as a time check uh 15

[0:45:06] Voice 13: minutes until the um we have the auditors arrive for their presentation um we are i think we're

[0:45:14] Voice 13: through you know most of the the larger um budget lines if i can move on i'll just go next to

[0:45:21] Voice 13: ecosystem mapping and again um in the past this budget has been this budget line has been fairly

[0:45:29] Voice 13: small and you know if we find maybe a mapping layer that's been updated we need to acquire

[0:45:35] Voice 13: that we'll purchase it um for example this year we're purchasing um the second or we're contracting

[0:45:42] Voice 13: in the second half of bulk help monitoring that was completed a few years ago so this is the

[0:45:46] Voice 13: the second part of that um data uh acquisition i guess you would call it and we in working with

[0:45:55] Voice 13: is and gis department we and we're all you know senior management is working together to

[0:46:02] Voice 13: to kind of transition islands trust conservancy out of that kind of data acquisition mapping

[0:46:11] Voice 13: acquisition and leave that with the GIS IS department. And so planning and conservancy

[0:46:17] Voice 13: will go to the IS department to request data layers. So that's why I'm not asking for a budget

[0:46:26] Voice 13: at this moment so that those budget costs will come out of a different department's budget.

[0:46:38] Voice 13: okay so legal um we're just increasing by a small amount to 2100 and i think

[0:46:48] Voice 13: legal is always a tough one to estimate and so pretty much status quo on all the projects since

[0:46:56] Voice 13: the more new properties we have typically the more legal we spend so depending on how many

[0:47:03] Voice 13: you know proposals we get during the the year and during this year these numbers you know fluctuate

[0:47:09] Voice 13: but we've been pretty on par with legal budgets so I think this is a good estimate. Memberships

[0:47:19] Voice 13: and subscriptions are just memberships are our memberships to the local conservancy so we're a

[0:47:25] Voice 13: member of all of the local conservancy so those are our annual membership costs. Subscriptions

[0:47:31] Voice 13: are basically the LTABC, the Land Trust Alliance of BC's annual membership fee. They call it a

[0:47:39] Voice 13: subscription. So that's that cost there. Actually, you know what? Sorry, reverse that. Memberships

[0:47:47] Voice 13: is actually the LTABC. Subscriptions are our annual memberships. Yeah, I'm pretty sure that's

[0:47:56] Voice 13: sorry about that um safety budget and mobile device budget those are set by the finance

[0:48:04] Voice 13: department because they take care of those two budgets so i just copied what we had for the

[0:48:10] Voice 13: current year not knowing what those costs will be um training and conferences for staff um 6600 to

[0:48:19] Voice 13: $6,800. And this just allows for approximately $825 per staff, including one new staff member,

[0:48:29] Voice 13: which will come on board this year. That's the Indigenous Relations Advisor position.

[0:48:37] Voice 13: And travel for training is in a separate budget. And again, increase just to accommodate extra

[0:48:46] Voice 13: staff, new staff, which should have been actually done in this current fiscal, but I don't think we

[0:48:52] Voice 13: actually made those adjustments. And then travel, this budget line travel is almost probably 85 to

[0:49:03] Voice 13: 90% in-house monitoring costs. So this is water taxis, accommodations, mileage for in-house

[0:49:11] Voice 13: monitoring so it is a little bit more we reduced it last year fairly significantly because of the

[0:49:21] Voice 13: change sorry this current fiscal of having the contract monitor but we have oh look the numbers

[0:49:27] Voice 13: are right there 45 so 45 of monitoring is being done in-house and 55 is being done by contractor

[0:49:38] Voice 13: and local conservancies.

[0:49:41] Voice 13: I'm adding additional 5,000 for our new communications

[0:49:47] Voice 13: specialist who will be on board to do some traveling

[0:49:50] Voice 13: to the different properties

[0:49:53] Voice 13: for interviews, photographs, those kinds of things.

[0:50:02] Voice 13: And additional costs for additional covenants

[0:50:06] Voice 13: and nature reserves that are required.

[0:50:12] Voice 13: And that is the operations budget, just preliminary.

[0:50:18] Voice 13: Last year, the total here was shown here, $375,629.

[0:50:25] Voice 13: That is just Islands Trust Council contribution.

[0:50:31] Voice 13: And our proposed is $450,000 with the addition of $55,000,

[0:50:37] Voice 13: which comes from the Islands Trust Board's Conservancy Board's funds.

[0:50:42] Voice 13: of $55,000 for a total operational budget of $5,507. Again, preliminary. Difference of $161,450.

[0:50:54] Voice 13: Projects is pretty straightforward. We had the first year five-year plan. In the business case,

[0:51:02] Voice 13: it was $93,000 contribution from Trust Council. This year, we budgeted in the business case for

[0:51:11] Voice 13: $32,000 which should be significant or efficient for what our needs are including these costs here

[0:51:17] Voice 13: capacity funding co-development of plan associated meeting costs honoraria graphic design of the final

[0:51:24] Voice 13: product so that's a reduction in the budget of $61,000 from trust council

[0:51:31] Voice 13: the ITC areas management database system is going to be likely purchased the software and everything

[0:51:38] Voice 13: think this year, which was the budget we were provided with. We're estimating approximately

[0:51:44] Voice 13: $60,000. It's really hard to know at this point because we don't know what we're going to be using.

[0:51:49] Voice 13: These costs, we're going to, the assumption is that the GIS budget will absorb costs moving

[0:51:57] Voice 13: forward for software and programs, which is what we've done, they've done in the past after the

[0:52:02] Voice 13: the initial year. And so for projects, our total budget went from $123,000 ask to a $32,000 ask

[0:52:12] Voice 13: with a reduction of $91,000.

[0:52:16] Voice 3: So Celia, do you have a question?

[0:52:18] Voice 3: Yes, thanks. On that last point, so the $60,000 you're thinking is a one-year

[0:52:25] Voice 3: sort of cost for setting up software training and maintenance. So the $30,000 is just the purchase

[0:52:32] Voice 3: of the system then we have one year and then after that it's absorbed by gs department as in

[0:52:39] Voice 3: the future costs what might those future costs be do we i know um that is okay it's an interesting

[0:52:49] Voice 3: i wish we budgeted that 60 000 in the first with the 30 in the first year because it would have

[0:52:56] Voice 3: have been a more accurate um sort of assessment of the total project but it's good um okay thanks

[0:53:05] Voice 3: yeah too many questions i

[0:53:08] Voice 13: understand and again very difficult to estimate costs not knowing

[0:53:13] Voice 13: what whether it was going to be in-house hybrid or external program and with the change of um

[0:53:20] Voice 13: management in the IS and GIS departments or IS department. We now have a much better understanding

[0:53:27] Voice 13: of how this is going to roll out. And Director Frater might be able to provide more clarity on

[0:53:32] Voice 13: how it's typically managed. But my understanding is once a system is in place, that system is the

[0:53:39] Voice 13: responsibility is under IS or GIS for the cost, mostly maintenance, updating, those kinds of

[0:53:44] Voice 13: things.

[0:53:46] Voice 4: Dr. Frieder? Yeah, I think Wendy's described that. Yeah, once, I mean, I think we

[0:53:52] Voice 4: could have looked at this project as a GIS project to begin with. It may not, didn't necessarily need

[0:53:56] Voice 4: to have been brought in through a conservancy budget, but given that, you

[0:53:59] Voice 1: know, we're just in

[0:54:00] Voice 4: a transition in terms of how we're viewing things, because the conservancy pays, or has as part of

[0:54:04] Voice 4: it budget, an administrative allocation that goes into the admin pool. And this is one of the

[0:54:08] Voice 4: services that the GIS department provides to conservancy. So I think going forward, you won't

[0:54:13] Voice 4: see projects like this coming in the conservancy budget because they're being provided by the GIS

[0:54:19] Voice 4: department to the conservancy if that's helpful and I yeah that $60,000 figure I think it's still

[0:54:26] Voice 4: in development like we're still working to determine what the project looks like and what

[0:54:29] Voice 4: the needs might be so that's very preliminary at this stage.

[0:54:33] Voice 13: And I can add that we went with $30,000

[0:54:36] Voice 13: because that should that should pay depending on what we end up with for the software and the

[0:54:42] Voice 13: the beginning of um exporting importing training so there will be some carryover into into that

[0:54:50] Voice 13: into the 27 28 fiscal thank

[0:54:55] Voice 15: you trustee smith just for clarification so we have approximately

[0:55:00] Voice 15: a half million dollar budget and it does include staff or doesn't include staff

[0:55:05] Voice 15: salaries

[0:55:07] Voice 13: and benefits are not included so we're you're jumping into the total overall now

[0:55:12] Voice 15: yeah yeah

[0:55:13] Voice 13: so that does

[0:55:13] Voice 15: not include staff or

[0:55:16] Voice 13: administrative allocation so this is this is

[0:55:20] Voice 13: purely operational and project-based okay

[0:55:24] Voice 6: because

[0:55:25] Voice 13: we can't at this point we can't predict what

[0:55:28] Voice 13: staff salaries and benefits will be given um um claire director frader i

[0:55:42] Voice 4: have to sorry i have

[0:55:42] Voice 4: to get to repeat that i was just reading the response from the finance department

[0:55:45] Voice 4: department no that's that's quite

[0:55:47] Voice 13: all right um the the reason why we didn't include salaries

[0:55:51] Voice 13: and benefits because we can't predict there's

[0:55:54] Voice 4: still work to be done um that's that figure is

[0:55:57] Voice 4: calculated by finance it's just premature at this state this point of the fiscal year to give you

[0:56:01] Voice 4: any preliminary numbers so i just cautioned against that because there's there's a whole

[0:56:06] Voice 4: lot of math that has to happen to feed into that number um that's beyond wendy and myself able to

[0:56:10] Voice 4: produce that for you thank

[0:56:13] Voice 5: you thank you i'm looking at the time you got about four minutes

[0:56:15] Voice 5: before the fine folks from KPMG are here.

[0:56:18] Voice 5: We do have a motion in front of us that the motion was passed.

[0:56:21] Voice 5: It doesn't say that we are approving any increases to our budget.

[0:56:25] Voice 5: We are just giving staff the go-ahead to build a budget around the different scenarios.

[0:56:31] Voice 5: Director Freider, go ahead.

[0:56:32] Voice 4: I can just report I heard back there is a need to coordinate the changing of any budget line names.

[0:56:37] Voice 4: So we'll take that advice, but we won't make any commitments at this stage,

[0:56:41] Voice 4: and we'll work with the finance department to assess what the impacts might be to doing that.

[0:56:46] Voice 5: Thank you, thank you, thank you. Is there any appetite from the board to

[0:56:51] Voice 5: address this motion that's ahead of us or shall we take a few minutes of a break and wait for KPMG?

[0:57:00] Voice 5: What is the board wishing to do? Anybody comfortable with making the motion? We can

[0:57:04] Voice 5: come back to it later. Trustee Elliott?

[0:57:07] Voice 3: I'd like to pause actually because I just

[0:57:09] Voice 3: want to think if there's anything else that i mean staff have given us a good list i'm actually

[0:57:16] Voice 3: quite impressed that the proposed budget increase is not you know a hundred thousand it's pretty

[0:57:23] Voice 3: modest actually compared to um the level of activities but i i want to have a think about

[0:57:30] Voice 3: this and just see if there's um something else that of course there's something tickling in the

[0:57:36] Voice 3: the back of my mind so if if we could pause till the after the presentation be great do you think

[0:57:41] Voice 5: that sounds good to me and the rest of the board we can come back to this at the after our meeting

[0:57:48] Voice 5: our presentation from kpmg and we'll pick it up where we left off we got about two minutes

[0:57:55] Voice 5: before they are here i see them here hello guys how's it going thank you for coming today

[0:58:14] Voice 5: all right so we're moving into item number 4.1.2 um auditor we have the auditors from kpmg here

[0:58:25] Voice 5: they're going to make a presentation on it around our audit uh my name is lisa gilbrow i'm chair of

[0:58:30] Voice 5: the honest trust conservancy it's a pleasure to meet you i'll give you a brief introduction for

[0:58:35] Voice 5: our board members we have our vice chair um tanner timothy and we have trustee elliot

[0:58:42] Voice 5: and we also have Trustee Ginny

[0:58:44] Voice 5: Georgeson. We have regrets

[0:58:46] Voice 5: for one of our

[0:58:49] Voice 5: members, Trustee Yates,

[0:58:50] Voice 5: who won't be able to join us today.

[0:58:52] Voice 5: And then last but certainly not least, we have

[0:58:54] Voice 5: Dr. Risa Smith joining us as well

[0:58:56] Voice 5: as a trustee on our board.

[0:58:58] Voice 5: And of course, you know our

[0:59:00] Voice 5: manager, Wendy Terrell.

[0:59:04] Voice 5: Perhaps, Wendy, you'd like to introduce the staff?

[0:59:09] Voice 13: Absolutely.

[0:59:11] Voice 13: Introduce

[0:59:12] Voice 13: Director Claire Frader

[0:59:15] Voice 13: and Senior Indigenous Relations Advisor, Joe Elliott.

[0:59:20] Voice 13: We also have our Administrative Assistant, Caroline Bouchereau.

[0:59:27] Voice 5: Great. Thank you. Thank you very much.

[0:59:31] Voice 5: Yeah, perhaps you guys would like to introduce yourself to the board?

[0:59:35] Voice 14: Sure, I

[0:59:36] Voice 14: can begin. My name is Lenora Lee.

[0:59:37] Voice 14: I'm the Audit Partner for the Islands Trust Conservancy

[0:59:41] Voice 14: with overall responsibility for sign-off on the financial statements

[0:59:45] Voice 14: and audit report and with me today is Winnie. Go ahead.

[0:59:49] Voice 10: Hi hopefully it's picking up my okay

[0:59:53] Voice 10: perfect. My name is Winnie and I was the senior manager responsible for the IPC audit this year.

[1:00:01] Voice 5: Great. It's great to see you guys again. I remember you from last year.

[1:00:05] Voice 8: Sure. If I can do a quick self-introduction. It's Derek Corbin, the Director of Financial

[1:00:09] Voice 8: Employee Services. I'm over at the KPMG office for another meeting, so I'm logging in with

[1:00:15] Voice 8: the KPMG team.

[1:00:18] Voice 5: Great. It's good to see you. It's great to see you. Without further ado,

[1:00:21] Voice 5: did you want to start your presentation?

[1:00:23] Voice 14: Sure, will do. Thanks for having us at your meeting.

[1:00:25] Voice 14: If we could maybe just go to the next document first. We'll take you through a few highlights

[1:00:30] Voice 14: of the financial statements and at the same time cover some of the content of this audit findings

[1:00:35] Voice 14: report. So in terms of overall status of the financial statements audit, we are substantially

[1:00:41] Voice 14: complete. We completed most of our work in early May and the only matters that are outstanding at

[1:00:48] Voice 14: this point are discussion with the board and review and approval of the financial statements.

[1:00:54] Voice 14: Once approved, we will exchange the representation letter with the completed and signed audit report.

[1:01:04] Voice 14: You'll see on this document here, the first few pages are the independent auditor's report.

[1:01:10] Voice 14: So this is our overall conclusion on our financial statement audit.

[1:01:15] Voice 14: In the opinion section, you're almost there, maybe just two pages up,

[1:01:19] Voice 14: the opinion section indicates that these financial statements present fairly in all material respects

[1:01:27] Voice 14: the financial position and operations of islands trust conservancy for the year so that's what

[1:01:33] Voice 14: referred to as a clean audit opinion it indicates there's no material errors in the statements and

[1:01:39] Voice 14: that they are in compliance with all of the rules that are required to be followed

[1:01:43] Voice 14: as a not-for-profit organization in the current year there was no changes to the accounting

[1:01:49] Voice 14: standards. So all of the rules that were applied have been applied consistently year over year.

[1:01:56] Voice 14: If we go three pages down, the Statement of Financial Position, it shows the ASAT

[1:02:01] Voice 14: financial position at March 31st. So this shows the assets, liabilities, and overall fund balances.

[1:02:09] Voice 14: Consistent with previous years, there's four columns or funds that the Conservancy uses to

[1:02:15] Voice 14: track its transactions. The first opportunity fund is generally the day-to-day operating account

[1:02:22] Voice 14: and what's generally referred to as unrestricted. So there's no restrictions on how this money can

[1:02:28] Voice 14: be spent and it's at the purview of the board to either direct towards certain activities.

[1:02:34] Voice 14: This is often where the budget is aligned and in general opportunity to spend as needed.

[1:02:40] Voice 14: needed. The Restricted Fund is for special purposes. So as there are specific properties

[1:02:49] Voice 14: and monies that are collected to maintain and conserve certain properties, it's presented

[1:02:57] Voice 14: in the Restricted Fund. It can only be spent on those restricted purposes. And then the

[1:03:03] Voice 14: Capital and Endowment Funds show both the investment in land as well as those investments

[1:03:08] Voice 14: that need to be held in perpetuity so in the fiscal 2026 year there's been no new additions

[1:03:16] Voice 14: or acquisitions of land and so you'll see those figures are consistent on a year-over-year basis

[1:03:22] Voice 14: in terms of highlights for the fiscal 2026 year you would have seen an anonymous donation be

[1:03:29] Voice 14: reported during the course of the year that was received through the Vancouver Foundation

[1:03:34] Voice 14: Foundation valued at $1.16 million. $1 million of that was reported as income in the Opportunity

[1:03:42] Voice 14: Fund with $157,000 maintained in the Property Management Fund. So where that becomes most

[1:03:49] Voice 14: evident is in the cash line, an increase year over year in cash from $380,000 to $1.7 million.

[1:03:57] Voice 14: And then the fund balances will also show the breakdown of how all of the historical surpluses from inception have been spent.

[1:04:08] Voice 14: So the first line under the fund balance category, unrestricted, shows the monies that are available to spend on any purpose.

[1:04:17] Voice 14: And that's where you'll see the million dollars that was collected and recognized in the year with an overall unrestricted balance of $1.1 million.

[1:04:26] Voice 14: investment in land represents either monies already spent or the value of land that has

[1:04:33] Voice 14: been donated to the Conservancy so no change in that value 16 million with no new land acquisitions

[1:04:41] Voice 14: in the current year internally restricted and externally restricted represent monies that have

[1:04:47] Voice 14: been set aside for particular purposes primarily property management or if there's been an external

[1:04:54] Voice 14: donation again to be used for a specific restriction could be maintenance of property or

[1:04:59] Voice 14: land those values are presented in the restricted fund as either internally or externally restricted

[1:05:07] Voice 14: and then lastly restricted for endowment purposes again no change in that value 3.1 million

[1:05:13] Voice 14: represents the land and funds to be held in perpetuity that will will not be disposed of

[1:05:24] Voice 14: does show a healthy financial position that there is sufficient cash and cash on hand to settle and

[1:05:31] Voice 14: pay all of the liabilities that are due as at March 31st, 2026. The next page shows the statement

[1:05:41] Voice 14: of operations. So this shows revenues and expenses for the year, again, under the four categories

[1:05:47] Voice 14: that the Conservancy reports its operations. The opportunity fund is where you'll see

[1:05:53] Voice 14: the donation revenue has the 1.1 million in donation unrestricted donation this year

[1:06:01] Voice 14: and the other categories of revenue are fairly consistent on a year-over-year basis

[1:06:06] Voice 14: the grant revenue of 220 000 represents the multi-year e triple c grant program that's in

[1:06:15] Voice 14: place the expenses are incurred through islands trust so you'll see an equivalent amount in the

[1:06:22] Voice 14: the restricted fund as expenses, species at risk of $220,000. So the Conservancy acts as the

[1:06:29] Voice 14: flow-through and the grant recipient to pass that money on to Islands Trust, who delivers on the

[1:06:35] Voice 14: requirements of the grant. For total expenses, those were $268,000 this year, pretty consistent

[1:06:43] Voice 14: on a year-over-year basis compared to $255,000 last year. Grants to external parties is typically

[1:06:50] Voice 14: where there may be some non-recurring activities. So, depending on how many and how much grants is

[1:06:56] Voice 14: expended, there was a little bit more approved and paid in fiscal 26 compared to fiscal 25.

[1:07:03] Voice 14: Overall, that resulted in a surplus for fiscal 2026 of just under $1.2 million, of which the

[1:07:11] Voice 14: $1.16 was that one-time donation received through Vancouver Foundation. The next page, changes in

[1:07:21] Voice 14: and fund balances.

[1:07:22] Voice 14: No real new information here,

[1:07:24] Voice 14: it just shows the surplus for the year by fund.

[1:07:27] Voice 14: If there were transfers between funds,

[1:07:29] Voice 14: so if operating or opportunity

[1:07:32] Voice 14: wanted to tuck away more money in restricted,

[1:07:35] Voice 14: this is where it would show up and appear,

[1:07:38] Voice 14: but in the current year, no transfers.

[1:07:41] Voice 14: And then the last numerical statement

[1:07:42] Voice 14: is a statement of cash flows.

[1:07:44] Voice 14: This shows the sources and uses of cash for the year.

[1:07:47] Voice 14: So the next page will indicate that operating activities generated cash inflow of $1.167 million, again, the majority of that being the $1.16 million donation this year.

[1:08:02] Voice 14: And then there isn't a lot of activity in the other categories, investing, capital, financing, for example, but generally the Conservancy does have some longer term investments that it purchases and matures each year.

[1:08:18] Voice 14: So you'll see this year with maturity of investments, there was cash generated of $183,000.

[1:08:25] Voice 14: And that now sits in cash and cash equivalent at the end of the year.

[1:08:29] Voice 14: So again, cash flow statement does show a healthy position that all of the day-to-day expenses of the conservancy are able to be paid through operating cash flow that is generated.

[1:08:41] Voice 14: The notes to the statements, I won't go through in a lot of detail, but they provide more information around certain financial statement captions, as well as the accounting policies.

[1:08:55] Voice 14: So note one is essentially identical to last year because there's been no new accounting policies introduced.

[1:09:02] Voice 14: And so all of the rules that the Conservancy follows are described consistently year on year.

[1:09:08] Voice 14: year. Note 3 shows the listing of land. So this is on page 18 of the package, page 9 of the

[1:09:16] Voice 14: statements. So it shows the land held by the Conservancy as well as acquisition year. And

[1:09:23] Voice 14: again, no acquisitions in 2026. So this listing is the same as previous years. Note 4 shows the

[1:09:31] Voice 14: details of asset retirement obligations. This was a new standard adopted a couple years ago.

[1:09:36] Voice 14: And what it does is it brings on to recognition the expected cost or the cash outflow that will take place at some point in the future to remediate or to meet certain regulations, particularly around the Ruby Alton Nature Reserve, that there are some asbestos-containing materials that will require future expenditure of cash.

[1:10:04] Voice 14: As well, there's one property that exists on Link Island that will be maintained for a certain period of time, but will also require demolition in the future.

[1:10:15] Voice 14: And so there is some asset retirement obligation recognized for that future cost.

[1:10:21] Voice 5: I see we have a question. Trustee Smith, go ahead.

[1:10:25] Voice 15: Oh, you're muted there.

[1:10:26] Voice 15: Sorry, I did have a question here for number four.

[1:10:31] Voice 15: Why do you use an inflationary rate of 1.6% for Ruby Alton and 2% for Link Island?

[1:10:40] Voice 15: Yeah,

[1:10:41] Voice 14: generally it relates to the duration that that liability is held.

[1:10:48] Voice 14: And so the expected time at which they will be paid is different.

[1:10:54] Voice 14: And so the inflation rate from March 2026 until when the cash is expended represents the difference in inflation rate.

[1:11:09] Voice 15: Do you have a follow up, Tessie Smith?

[1:11:12] Voice 15: I'm sorry, it doesn't make sense to me, but I don't want to spend a lot of time on it.

[1:11:15] Voice 15: It's just neither of these are like the general inflation rate that the government uses for the year.

[1:11:25] Voice 15: So, right. And then they're different than each other.

[1:11:28] Voice 15: so it actually it's not a lot of money it just doesn't totally make sense to me yeah and these

[1:11:34] Voice 14: are long-term obligations so it doesn't necessarily represent a cost that will be paid tomorrow so

[1:11:40] Voice 14: if it would be settled tomorrow we would more likely use a one-year rate because that's the

[1:11:46] Voice 14: duration until when the cash will be paid out because these are long-term liabilities that

[1:11:52] Voice 14: That may be paid out in 10, 15, 20 years.

[1:11:56] Voice 14: Generally, the duration is longer.

[1:11:59] Voice 14: And so the inflation rate is selected to match that time period.

[1:12:06] Voice 5: Is that a little fair?

[1:12:10] Voice 15: It's fine.

[1:12:12] Voice 15: Sounds like accounting.

[1:12:14] Voice 15: Yeah, I actually question it, but it doesn't matter.

[1:12:16] Voice 15: It doesn't matter.

[1:12:17] Voice 15: It's not too big of a thing.

[1:12:18] Voice 14: It's a very small amount too.

[1:12:20] Voice 14: So yes, as you can see, the impact of inflation is $1,500 for the year.

[1:12:26] Voice 14: Yeah, that's great.

[1:12:28] Voice 14: Thank you. Thank you.

[1:12:30] Voice 14: Okay. The next page, Note 5, shows the composition of the restricted fund balances. So I mentioned

[1:12:38] Voice 14: that there can be internal transfers or there can be money set aside or there can be collections of

[1:12:45] Voice 14: money that are held specifically to preserve certain properties. And so this note shows

[1:12:50] Voice 14: shows the balance of those funds that are set aside for specific properties.

[1:12:57] Voice 14: Note 6, no change on a year-over-year basis, again shows the composition of properties

[1:13:02] Voice 14: that make up the restricted foreign endowment balances.

[1:13:07] Voice 14: And then lastly of note is related parties, note 7, the costs related to the Conservancy

[1:13:14] Voice 14: are in part paid by Islands Trust and so they are not reflected in the financial statements

[1:13:21] Voice 14: of the Conservancy, but they are disclosed here in the notes that these are costs that are shown

[1:13:27] Voice 14: as expenses in Islands Trust. So those were really the highlights of the statements that I wanted to

[1:13:36] Voice 14: touch on. Any other comments or questions before we move over to the next document?

[1:13:42] Voice 14: No,

[1:13:47] Voice 5: seeing none, yeah.

[1:13:48] Voice 14: Okay, great. So if we could go back up to the first attachment audit findings report.

[1:13:53] Voice 14: So the purpose of the Audit Findings Report is to provide you with information as to our areas of focus in the audit and where we spend our time and any significant findings that may exist.

[1:14:09] Voice 14: So I've tried to cover off the status portion already.

[1:14:13] Voice 14: We did present an audit plan earlier in the year, and that started with a planned materiality.

[1:14:21] Voice 14: materiality for the audit was established at 20 000 this is on page 31 of the package

[1:14:27] Voice 14: and we use this at both the scoping time period as well as on conclusion of the audit so if there

[1:14:36] Voice 14: are material uncorrected audit differences greater than 20 000 that exist that would

[1:14:42] Voice 14: potentially impact our ability to issue a clean audit opinion as we previously noted there were

[1:14:49] Voice 14: were no material errors overall, and so anything that we recommended as part of the audit process

[1:14:57] Voice 14: has been adjusted and has been reflected in these financial statements. When we are auditing

[1:15:02] Voice 14: individual transactions and streams of transactions, the number in the bottom right-hand

[1:15:07] Voice 14: corner is our posting threshold, and so $1,000 is the dollar value threshold for errors that if we

[1:15:16] Voice 14: note something that we feel should be presented differently, and it's a $5, that doesn't really

[1:15:22] Voice 14: add to any decision making and wouldn't necessarily change the decisions that are being made by

[1:15:27] Voice 14: management or the conservancy. So we typically would not recommend that type of adjustment to

[1:15:33] Voice 14: be made, just from an efficiency and cost benefit perspective. However, if there's an adjustment

[1:15:38] Voice 14: greater than 1000, that would be the posting threshold or the level at which we would

[1:15:43] Voice 14: recommend adjustments. So as mentioned anything greater than that value has been recorded in the

[1:15:49] Voice 14: draft statements that we just reviewed. On the next page there's always a mandatory requirement

[1:15:55] Voice 14: for us as auditors to test related to management override of controls and what this means is that

[1:16:02] Voice 14: management may be able to record entries or adjustments to the statements outside of the

[1:16:08] Voice 14: day-to-day course of activities where there could be a very strong internal control framework. So

[1:16:13] Voice 14: So review separate from preparation, but management is generally always in a position to be able to override those controls and record entries outside of that control environment.

[1:16:24] Voice 14: As auditors in response to that risk, there are procedures we perform that are noted on this page.

[1:16:30] Voice 14: They include understanding where there may be bias in the statements, estimates and judgments, and really honing in more so on those types of adjustments that are made.

[1:16:41] Voice 14: in the work we've performed we have not noted any issues to bring to the board's

[1:16:46] Voice 14: attention in this area we do always confirm with the board your views

[1:16:52] Voice 14: related to fraud risk on the next page we have asked all these same questions

[1:16:58] Voice 14: of management and have not noted any concerns in regards to known or

[1:17:04] Voice 14: suspected instances of fraud during the year but we include this also just from

[1:17:09] Voice 14: from a confirmation perspective by the board,

[1:17:12] Voice 14: and happy to take your comments,

[1:17:14] Voice 14: perhaps just in a moment,

[1:17:15] Voice 14: once we work through the next page.

[1:17:18] Voice 14: I'll turn it over to Winnie here,

[1:17:19] Voice 14: who's gonna talk to you some of the areas of focus

[1:17:21] Voice 14: in the financial statement audit procedures

[1:17:23] Voice 14: and our findings.

[1:17:25] Voice 10: Sure.

[1:17:25] Voice 10: On page 34 of the package,

[1:17:28] Voice 10: you'll see a few of our audit highlights.

[1:17:30] Voice 10: The first one being donations revenue for the year,

[1:17:33] Voice 10: which Lenora did mention during our review

[1:17:36] Voice 10: of the financial statements.

[1:17:37] Voice 10: Two items to highlight there,

[1:17:39] Voice 10: one being the $220,000 for the Species Risk Grant from ECCC, and then the $1 million donation to the

[1:17:48] Voice 10: Opportunity Fund and $157,000 to the Property Management Fund. As a part of the audit,

[1:17:55] Voice 10: we did inspect the relevant supporting documentation for these donations, including the

[1:18:02] Voice 10: email correspondences from Vancouver Foundation, as well as the cash receipt within the bank

[1:18:08] Voice 10: accounts. We didn't know any issues with our testing in these areas. On page 35 of the package,

[1:18:16] Voice 10: we highlight a few other audit highlights. For revenues and expenses, we primarily performed

[1:18:23] Voice 10: analytical procedures. We also performed cut-off testing near the end of the year to ensure

[1:18:29] Voice 10: expenses and liabilities are captured in the right fiscal year. 2026 expenses and 2026 liabilities

[1:18:37] Voice 10: being recorded on the financial statements and 2027 expenses and 2027 liabilities not being

[1:18:44] Voice 10: recorded in the current set of financial statements for cash and investments we do

[1:18:48] Voice 10: confirm these balances year and balances directly with third parties including financial institutions

[1:18:54] Voice 10: we did have one adjustment in this area which was to reclassify an amount and I'll go over that in

[1:19:01] Voice 10: the next slide we also take a look at the presentation of transactions in the respective

[1:19:07] Voice 10: funds each year the opportunity fund restrictive fund capital fund and endowment fund as well as

[1:19:13] Voice 10: assess the disclosures related to each of these funds no issues noted on page 36 this is our

[1:19:20] Voice 10: discussion of the one audit statement we did identify this year which was to um reclassify

[1:19:26] Voice 10: about $196,000 of monies within a high interest savings account from investments to cash,

[1:19:35] Voice 10: as it is highly liquid and more so a cash equivalent. We recommended it to be moved

[1:19:41] Voice 10: out of investments and into cash.

[1:19:44] Voice 14: And that's really just for presentation purposes, that it

[1:19:47] Voice 14: doesn't impact how the money was managed or how decisions were being made over that money during

[1:19:52] Voice 14: the year. This is really only a presentation category required for the audited financial

[1:19:57] Voice 14: statements that the numbers were and are correct in the financial records throughout the year.

[1:20:04] Voice 10: Moving on to page 37 is our discussion over control deficiencies. Although our audit does

[1:20:10] Voice 10: not rely on controls, we perform primarily a substantive approach, so looking at the numbers

[1:20:16] Voice 10: directly, we do obtain an understanding of the relevant financial reporting processes and

[1:20:21] Voice 10: controls in place and throughout that process we didn't identify any significant deficiencies

[1:20:26] Voice 10: in internal controls over financial reporting to speak with you today. On page 38 as mentioned

[1:20:35] Voice 10: before there were no changes in the accounting policies and practices adopted by the Conservancy

[1:20:41] Voice 10: this year so no significant matters to discuss here. The following pages are a series of

[1:20:50] Voice 10: of appendices that I'll turn over to Lenora to speak quickly on.

[1:20:54] Voice 14: Sure. So we won't go through these in detail, but you'll see a copy of the management

[1:20:58] Voice 14: representation letter here. So this is the final document that we'll receive at conclusion of the

[1:21:03] Voice 14: audit. And then in terms of accounting standards, there's nothing significant that is on the radar,

[1:21:10] Voice 14: given that this entity follows government not-for-profit equivalent standards. But we do

[1:21:16] Voice 14: always work with the Conservancy and Islands Trust in advance of the application of those

[1:21:21] Voice 14: standards, so that they're applied on a proactive basis and there's lots of time for transition.

[1:21:29] Voice 14: So those are really the highlights that we wanted to touch on in this audit findings

[1:21:33] Voice 14: report but wanted to conclude with our thanks and appreciation to the team, that it is a

[1:21:39] Voice 14: really quick turnaround on this particular audit and happy to work collaboratively and

[1:21:44] Voice 14: proactively to be able to get to the conclusion we're at today. So happy to address any questions

[1:21:49] Voice 14: you might have.

[1:21:51] Voice 5: Thank you very much. A thorough, wonderful presentation. I turn it over to the

[1:21:56] Voice 5: board. Are there any questions? Any questions for clarity? Trustee Smith, go ahead. I

[1:22:02] Voice 15: just had one

[1:22:02] Voice 15: other question. In the notes under significant accounting policies, natural assets, you mentioned

[1:22:11] Voice 15: that we acknowledge importance of our natural assets,

[1:22:16] Voice 15: but they're not really included

[1:22:18] Voice 15: because we don't have like a method for including those.

[1:22:24] Voice 15: But this is, it's not that I,

[1:22:26] Voice 15: I just want to raise this actually,

[1:22:30] Voice 15: that there is a system of environmental economic accounting

[1:22:33] Voice 15: that has been developed by the UN

[1:22:35] Voice 15: and that the Canadian Auditor General's office

[1:22:38] Voice 15: is very involved in the system.

[1:22:40] Voice 15: and it does account for natural assets and I wonder if you use that system in any of your

[1:22:48] Voice 15: other audits if there would be an advantage to using that for us because we do have so many

[1:22:54] Voice 15: such a high value of our natural assets that don't really get reflected.

[1:22:59] Voice 14: Sure so in Canada

[1:23:01] Voice 14: the standards have not yet been adopted to be able to recognize assets in the financial position

[1:23:09] Voice 14: of the entity. And so disclosure is about as far as the accounting standards allow right now.

[1:23:16] Voice 14: Many organizations do use the quantification and valuation methodology that you've just described

[1:23:23] Voice 14: and have included that potentially in other documents, so annual reports or other financial

[1:23:30] Voice 14: reporting. Right now, the accounting standards internationally are looking to bring in the

[1:23:38] Voice 14: opportunity to recognize on balance sheet the values that have been quantified, but it will

[1:23:44] Voice 14: be a few years before it becomes live as an option in Canada.

[1:23:50] Voice 5: Thank you. That's very interesting.

[1:23:55] Voice 5: Any other questions from the board? Anything at all? Any questions for clarity or understanding?

[1:24:02] Voice 5: Moment there. Not seeing any hands. Awesome. That was a very thorough presentation. I enjoy

[1:24:19] Voice 5: reading these audits i learned something every time being through this process a few times now

[1:24:26] Voice 5: i really appreciate the work that's gone into it uh perhaps if there's nothing further from the

[1:24:33] Voice 5: board then we will resume with our meeting and we'll thank kpng for their time today thank you

[1:24:40] Voice 5: leonora winnie i appreciate your time here it's good to see you director coburn thank you and

[1:24:46] Voice 13: And, yes, thank you to Director Cockburn for all the support

[1:24:51] Voice 13: and work with the financial statements and audit.

[1:24:54] Voice 13: Thank you.

[1:24:55] Voice 5: Great.

[1:24:56] Voice 5: Thank you.

[1:24:56] Voice 5: Have a good afternoon, guys.

[1:24:57] Voice 5: Oh, yeah.

[1:24:58] Voice 5: Thanks.

[1:24:58] Voice 5: Bye.

[1:25:00] Voice 5: Thank you.

[1:25:03] Voice 5: Wonderful.

[1:25:04] Voice 5: That was good.

[1:25:05] Voice 5: And thank you.

[1:25:05] Voice 5: Congratulations to the ITC team for a very successful audit.

[1:25:12] Voice 5: It was very interesting reading an audit with such a large donation in it.

[1:25:15] Voice 5: Let me look at those columns side by side.

[1:25:18] Voice 5: quite wonderful lots to celebrate

[1:25:21] Voice 7: tremendous yeah

[1:25:22] Voice 5: all right so we shall resume back to our

[1:25:26] Voice 5: meeting and we were in discussions around item 4.1.1 the overview and i didn't write down the

[1:25:34] Voice 5: page number we were on i believe we're looking at wendy's table right at the very end yeah

[1:25:40] Voice 12: i will

[1:25:41] Voice 12: share that again thank

[1:25:43] Voice 5: you do

[1:25:58] Voice 13: we see that yes

[1:25:59] Voice 5: i do all right any any questions or comments

[1:26:04] Voice 5: from the board i

[1:26:09] Voice 13: did have and again i maybe should have gone over this um i did have a

[1:26:14] Voice 13: detailed breakdown on the primary budget lines um for those activities and expenses um that

[1:26:22] Voice 13: we do on a year to year you know kind of our general maintenance under protected areas

[1:26:28] Voice 13: as operations and under planning um these are the activities and items um that these expense or

[1:26:37] Voice 13: budget lines include excellent

[1:26:42] Voice 5: it's very i just have to say it's very nice to have this at this

[1:26:46] Voice 5: point in time for reference uh trustee smith go ahead yeah i had

[1:26:52] Voice 15: one thing i was a bit curious

[1:26:54] Voice 15: about um i don't know how it's reflected in these tables that wendy's these great tables she's

[1:27:01] Voice 15: presenting but in the background material that you provided um you have um point b see it's on

[1:27:09] Voice 15: page two actually of the note i don't think you have to show it i'll just explain it that um it's

[1:27:15] Voice 15: about ecological assessment and monitoring to enforce to inform strategic management and

[1:27:20] Voice 15: effective use of resources and in there we do have quite a bit of work on species at risk which i'm

[1:27:28] Voice 15: not questioning. I'm just curious that since we lost the $220,000 from ECCC, are we just

[1:27:39] Voice 15: absorbing this species at risk work now in our ordinary work? It's in when you describe

[1:27:51] Voice 15: the program and why we have increased costs. And one of them has to do with ecological

[1:27:57] Voice 15: assessments and that um uh includes habitat assessments for new species at risk populations

[1:28:05] Voice 15: monitoring known species at risk and then invasive species populations

[1:28:12] Voice 15: tell me

[1:28:13] Voice 15: the page number oh also it's in the in the briefing note you provided it's on page

[1:28:20] Voice 15: page uh yeah it has this page number problem um i see it

[1:28:26] Voice 15: says request for decision and then it's

[1:28:29] Voice 15: page one it says page one in the middle okay no sorry it's page two sorry it's page two

[1:28:35] Voice 15: yeah yeah

[1:28:36] Voice 15: yeah yeah

[1:28:39] Voice 5: so you're wondering if the species at risk work is just being absorbed by

[1:28:42] Voice 5: budget yes yeah uh any comment on that wendy or manager true

[1:28:47] Voice 13: absolutely um i don't know if

[1:28:52] Voice 13: absorbed would be a good way to define it so prior to the priority places grant funding that had

[1:29:01] Voice 13: started coming in six years ago we occasionally we did as much species at risk work as we could

[1:29:10] Voice 13: you know fit into the budget above the regular operating costs. I don't want to say we've

[1:29:16] Voice 13: We've returned to that level.

[1:29:19] Voice 13: We are budgeting to continue some of our longer-term species at-risk projects.

[1:29:26] Voice 13: We are budgeting to advance other species monitoring and surveying.

[1:29:35] Voice 13: So surveying is looking for new populations where we're expected or predicted, where you

[1:29:43] Voice 13: You do a habitat assessment for, say, sharp-tailed snake or western painted turtle.

[1:29:48] Voice 13: If the assessment comes out, yes, this is great, ideal habitat, we move forward with an actual survey looking for the species.

[1:29:56] Voice 13: And then after that species is observed.

[1:30:00] Voice 13: then we would do monitoring over time this isn't something you would typically have budget for

[1:30:04] Voice 13: every year but you would want to ensure that your population is remaining stable and increasing if

[1:30:11] Voice 13: possible and if if if that is even feasible sometimes you don't want your population to

[1:30:17] Voice 13: increase so to answer your question we are still doing species at risk work we're not doing species

[1:30:23] Voice 13: at risk work at the level we were doing with that extra funds from environment and climate change

[1:30:28] Voice 13: Canada and unless you know the ideal situation is to obtain another grant to get back to that

[1:30:35] Voice 13: level and to continue on that higher level um at at the current budget that we have it's not

[1:30:41] Voice 13: possible to continue at that the level we were with that additional funds um

[1:30:51] Voice 6: advice

[1:30:52] Voice 15: um yeah i guess what i'm i don't know how to explain this but um if if trust council were

[1:31:03] Voice 15: to look at this budget and they see like this is justifying why we're having an increase in budget

[1:31:09] Voice 15: partly because of species at risk so i don't think you've really identified how much

[1:31:15] Voice 15: we're going to spend on species at risk now compared to last year but it does indicate that

[1:31:25] Voice 15: one of the reasons for our increase in budget is because we're doing species at risk so this is

[1:31:33] Voice 15: just like this point is about the costs associated with the following are rising so that's why I'm

[1:31:42] Voice 15: I'm just asking, are we doing something that would raise eyebrows?

[1:31:48] Voice 15: I'm happy we're doing this personally, but I'm just worried about it being identified as a reason that our budget request is increasing.

[1:31:57] Voice 5: Well, yeah, the point of this RFD is not to vote on increasing the budget at this point, but to develop the scenario and the framework around that.

[1:32:05] Voice 5: I think that providing prioritization for staff as well, what the values of the board are, would help them be able to draft those scenarios more tailored to the board's wishes.

[1:32:19] Voice 5: But

[1:32:19] Voice 15: that still doesn't answer my question about species at risk.

[1:32:22] Voice 15: I'm just, okay, I'm, when I, I've looked at so many budgets and discussions in my career, and to me, this is a bit of a red flag if I was looking at it from the viewpoint of Trust Council.

[1:32:34] Voice 15: council but maybe uh toby elliott that you could answer that question maybe that's not

[1:32:40] Voice 15: something that they would notice we're not really presenting a budget today though

[1:32:46] Voice 15: i think no but you're presenting the rationale for uh requesting an increase in budget so this

[1:32:53] Voice 15: is useful to the board it's a great it's a great briefing though actually i found it incredibly

[1:32:57] Voice 15: useful so um so you're identifying that's one reason and i'm just i don't know i see it as a

[1:33:04] Voice 15: bit of a red flag not for me personally i like that you're doing this but only that um we no

[1:33:10] Voice 15: longer have this grant and we um are trying to cover this within our regular operating budget

[1:33:19] Voice 15: but we're asking for more money for the total budget it you know if we this is a the discussion

[1:33:26] Voice 15: we would have an increase and one of the reasons for increase is species at risk and in the budget

[1:33:31] Voice 15: discussions at Trust Council, I think we said we would no longer be doing the work that we got

[1:33:38] Voice 15: the grant for. So that is why it's a bit of a red flag for me.

[1:33:43] Voice 15: Oh, Manager Till.

[1:33:47] Voice 13: Thank you. I'm wondering if I should go back to the other table. So Trustee Smith,

[1:33:55] Voice 13: to address your question, we actually didn't increase the budget. We're not asking for more

[1:34:01] Voice 13: money for species at risk monitoring and surveying um in the table i i noted that the increase was

[1:34:07] Voice 13: for 50 000 for the contractor um 15 000 for new protected areas and 21 000 for water quality

[1:34:15] Voice 13: monitoring and restoration on bowen island so we actually are not asking for an increase of work

[1:34:23] Voice 13: for species at risk and unfortunately this current fiscal um the 26 27 fiscal that we're in right now

[1:34:30] Voice 13: also has a quite a decrease in work for species at risk in order for us in in order for like i

[1:34:37] Voice 13: would say 80 of our operating budget for management goes to very generic maintenance of trails and

[1:34:50] Voice 13: operating costs with some restoration and some planting but basically we are doing trail

[1:34:56] Voice 13: maintenance we are doing fencing um we're doing some planting and we have two species at risk

[1:35:02] Voice 13: project left over from the work we've been doing with species at risk um with western screech

[1:35:08] Voice 13: and um sharptail snake okay

[1:35:12] Voice 15: i guess i won't have the discussion further i don't think you're really

[1:35:15] Voice 15: understanding what i'm saying you've identified you haven't in the in your new tables you're

[1:35:20] Voice 15: showing us said that you have an increase in species at risk but you have in your explanations

[1:35:24] Voice 15: nations told us costs associate with the following are rising and that one of those things two of

[1:35:33] Voice 15: those points actually relate to species at risk that's what I'm pointing out for you that is part

[1:35:37] Voice 15: of your rationale for why costs are increasing and so I just highlighting that as a potential red

[1:35:47] Voice 15: flag obviously costs probably are increasing but are we increasing our costs and you're saying no

[1:35:53] Voice 15: no, we're not. So then why do we have that in there? That that's a reason for increasing costs.

[1:35:57] Voice 13: These are not the reasons for increasing costs. These are the costs. This includes all costs,

[1:36:04] Voice 13: those that are above what we're asking for before. So yeah, I do understand what you're saying. But

[1:36:11] Voice 13: in the request for decision, those costs are all costs, including the increase ask. So what we've

[1:36:20] Voice 13: done before and what we're adding to. So we have been doing habitat assessments and surveying.

[1:36:28] Voice 13: We will continue to do that. We will use some of our budget to do that. It may not be on on

[1:36:33] Voice 13: western screech shell, it might be on a different species in 27-28, but we will allocate some funds

[1:36:39] Voice 13: to species at risk work every budget year. So that's what these costs are, not just the

[1:36:45] Voice 13: additional costs so kind of newer cost does that make sense i

[1:36:52] Voice 15: hear what you're saying i'm not going

[1:36:54] Voice 15: to discuss this maybe it's an offline discussion my point is that in the sentence that says

[1:37:00] Voice 15: costs associated with the following are rising and then you have all those points and this is

[1:37:06] Voice 15: one of the things where the costs are rising and i am i'm not questioning that the costs are rising

[1:37:13] Voice 15: I'm sure they are I'm not questioning that we're doing that work I think we should but I'm

[1:37:18] Voice 15: questioning that that implies that this is one of the reasons that costs are rising and that is a

[1:37:26] Voice 15: bit worrisome to me but I don't want to talk any further about it we're just we're not connecting

[1:37:31] Voice 15: okay I think

[1:37:34] Voice 5: I understand I thank you very much I trust you but I understand what you're saying

[1:37:37] Voice 5: it is actually probably the frame for this next budget conversation is is very much lies on what

[1:37:43] Voice 5: you're conveying here um i'll move over the trustee elliot yeah sorry for uh skipping over

[1:37:49] Voice 5: you there well

[1:37:51] Voice 3: good i had my hand up and down and up and down i'll keep my video off um what's been

[1:37:57] Voice 3: tickling in the back of my mind is is the regional conservation plan um and i've i've been looking at

[1:38:04] Voice 3: the current plan which is um until 2027 and it has generally four objectives or four broad goals

[1:38:12] Voice 3: and about seven objectives in each and so members of the board who weren't here two years ago I

[1:38:22] Voice 3: think we got a report on where are we at with the objectives in the current regional conservation

[1:38:30] Voice 3: plan and I forgive me I think it was I can't remember which staff member it doesn't matter

[1:38:37] Voice 3: But there was a huge amount, a big effort made in multiple spreadsheets over, I think, 20 pages to sort of state what was the current status, what have we done on this. And it was just the, it was, it was the most difficult thing to try to get our heads around.

[1:38:57] Voice 3: And what I've been thinking about in the last two months, I think since our last budget discussion, and since the Bowen Island Conservancy presented their biodiversity plan, is whether we can reimagine the Islands Trust Conservancy's regional conservation plan as a more adaptive, integrated, sort of spatial map.

[1:39:30] Voice 3: framework that has ecological and cultural values embedded in it so that it can be adapted

[1:39:37] Voice 3: as changes are happening on the ground a 10-year plan with you know four goals and 27 objectives

[1:39:49] Voice 3: can't adapt necessarily it's got great you know this is what we are doing and and how we're doing

[1:39:55] Voice 3: it but how can it accomplish adaptive conservation management working in partnership with first

[1:40:02] Voice 3: nations um i don't i think we have an opportunity to reimagine what this could be um and i don't

[1:40:12] Voice 3: know if the the little phases that i saw laid out are enough to create a regional conservation plan

[1:40:25] Voice 3: that could actually tell us what we need to know

[1:40:28] Voice 3: in rapidly changing conditions.

[1:40:33] Voice 3: So I think this needs to be done in partnership with First Nations.

[1:40:39] Voice 3: It needs to embed ecological knowledge.

[1:40:41] Voice 3: It needs to embed GIS layers and different data

[1:40:48] Voice 3: and protocols for sharing information.

[1:40:50] Voice 3: information protocols for sharing information i just don't see the utility of the current type

[1:40:57] Voice 3: of plan carrying us forward so i i don't want to take up time talking about it today but

[1:41:03] Voice 3: is there would there be interest in a working group to sort of see what what could be done

[1:41:13] Voice 3: in in a different way with the new software that we were getting with the

[1:41:18] Voice 3: with the conversations with first nations it's this five-year plan

[1:41:22] Voice 3: plan so I'm not pitching this very well but um Wendy help me out you're

[1:41:34] Voice 5: doing just fine

[1:41:35] Voice 5: absolutely

[1:41:37] Voice 13: I'm all the questions that I ask myself all the all the thoughts that you know

[1:41:44] Voice 13: the um you know Catherine Martel staff Martel you know we've we're having these discussions and

[1:41:51] Voice 13: I think we start from the beginning we evaluate the current plan we evaluate

[1:41:56] Voice 13: its efficiency. We evaluate its use. We look to the information being gathered from nations.

[1:42:03] Voice 13: There's so much involved to updating something like that. There's not just, you know, not just

[1:42:11] Voice 13: climate change, but, you know, the addition of, you know, adding layers for clam bed gardens,

[1:42:16] Voice 13: adding layers for weirs, adding layers for, you know, cultural features, you know, there's lots

[1:42:23] Voice 13: Lots and lots to consider, you know, once I think the evaluation will come with interviews.

[1:42:31] Voice 13: So the evaluator will be interviewing the board.

[1:42:34] Voice 13: They'll be interviewing other users, the planners, those kinds of things.

[1:42:38] Voice 13: I think as we go, we will gather all of this information and start coming up with what a new RCP plan looks like.

[1:42:49] Voice 13: and i take direction from the board on a committee being raised for discussions on that topic

[1:42:58] Voice 3: and just to follow up and i know i see reese you got it the another challenge we're facing in

[1:43:04] Voice 3: islands trust more broadly is we didn't undertake a project to do the indicators of ecosystems health

[1:43:12] Voice 3: which is sort of the what is the resiliency of the ecosystems on the island and what are the

[1:43:19] Voice 3: high target areas that you know for acquisition for partnership like and and and clarifying that

[1:43:26] Voice 3: for all of the partners and first nations so that we're not the ones just holding this information

[1:43:32] Voice 3: and then piece by piece through referrals um getting people's input but there's like there is

[1:43:38] Voice 3: a a spatial map that we can look at and clicking on all those different layers it it we cannot do

[1:43:48] Voice 3: Do like the regional, what we have, a 49-page PDF that is, it's just, it's, and is this

[1:43:56] Voice 3: statutorily required?

[1:43:58] Voice 3: Like, what is the requirement?

[1:44:00] Voice 3: If we don't have one by 2027, 28, what is that?

[1:44:06] Voice 3: Is there a problem?

[1:44:07] Voice 3: Like, can we focus on the five-year plan first and then work on the regional conservation

[1:44:11] Voice 3: plan once we've got our software and mapping and GIS and some protocols and information

[1:44:16] Voice 3: from First Nations is embedded and protocols for sharing that information like there's a lot of

[1:44:22] Voice 3: work to do before we actually can get a regional conservation plan that works so is this required

[1:44:29] Voice 3: for next year?

[1:44:31] Voice 5: Manager Jill?

[1:44:35] Voice 13: I just wanted to leave space for Trustee Smith if you wanted to

[1:44:41] Voice 13: to add to this before i responded uh

[1:44:44] Voice 15: sure i just want to say that um many organizations

[1:44:49] Voice 15: conservation organizations and the trend is towards this is to have not a static regional

[1:44:57] Voice 15: plan like we have but to have an adaptive management plan which has a graphic in the front

[1:45:03] Voice 15: which is more movement oriented where you're you're um able to change embedded in there it's

[1:45:12] Voice 15: just what toby's saying a summary there's many

[1:45:15] Voice 15: models out there of how to have an adaptive

[1:45:17] Voice 15: management plan and uh i think it having something like that would actually um in the long run be

[1:45:27] Voice 15: be easier for us but it does require like anytime you make a change it's like a big effort to

[1:45:35] Voice 15: take on a new model and so I think that Toby is I agree with her I'd be willing to sit on a group

[1:45:43] Voice 15: if we wanted to have a group to really figure out how we could manage to switch to that kind

[1:45:49] Voice 15: of adaptive management approach because we wouldn't be alone in doing that it's not like

[1:45:54] Voice 15: Like, we have to rediscover how to do that.

[1:45:55] Voice 15: It's out there.

[1:45:57] Voice 15: But I think she's on to something that we, in a highly changing world

[1:46:03] Voice 15: and a organization that really does try to be modern and updated,

[1:46:09] Voice 15: we should be moving in that direction, I think.

[1:46:12] Voice 15: So I agree with Toby, and I

[1:46:14] Voice 15: also agree that it's not easy.

[1:46:17] Voice 15: Like, with reduced budgets and you're saying,

[1:46:20] Voice 15: okay, staff, do everything completely differently.

[1:46:22] Voice 15: you know that is really

[1:46:24] Voice 15: hard so I would be willing

[1:46:26] Voice 15: to be part of a group because I'm aware of

[1:46:28] Voice 15: these models out there

[1:46:29] Voice 15: and also people have other ideas

[1:46:32] Voice 15: it's great to have that kind of

[1:46:35] Voice 15: thinking because that's the first

[1:46:36] Voice 15: part of it

[1:46:37] Voice 15: so I don't want to talk about it anymore

[1:46:40] Voice 15: here either but I would encourage

[1:46:42] Voice 15: that

[1:46:43] Voice 15: thank

[1:46:44] Voice 5: you for your comments great

[1:46:45] Voice 5: manager Terrell

[1:46:48] Voice 13: two things

[1:46:50] Voice 13: just a reminder that

[1:46:53] Voice 13: you know, in 2018, this was very innovative. This was huge. This wasn't being done. We are the first

[1:47:00] Voice 13: organization to do something like that. Of course, time has changed, technology's changed, and

[1:47:05] Voice 13: I see, I see that vision as well. And I think we are headed in that direction. What I would like

[1:47:13] Voice 13: to do is get to the point where I could bring a realistic budget to the board with phase steps

[1:47:21] Voice 13: that captured what that really means that will take some time so that's why i'm not bringing

[1:47:28] Voice 13: you a business case for this fiscal because i don't think we'll have what we need i think we

[1:47:34] Voice 13: need professionals to evaluate it we need people to come together we need to research what's being

[1:47:39] Voice 13: done and what's been done and really devise a good plan for this

[1:47:43] Voice 5: oh and that would be working

[1:47:48] Voice 5: with the gis department as well so there'll be some cost sharing right absolutely yeah

[1:47:53] Voice 3: wendy

[1:47:55] Voice 3: is there any way we can help though uh because i really hesitate to push this too far into the

[1:48:00] Voice 3: future i mean tanner timothy it works in gis and is you know very knowledgeable about so many of

[1:48:10] Voice 3: these things i've got three people who are indigenous on this board uh risa smith started

[1:48:18] Voice 3: started a conservancy and, you know, it's got really innovative management plans incorporating

[1:48:24] Voice 3: Indigenous knowledge and practices. Can we not use this board to do some of the thinking and

[1:48:30] Voice 3: the pre-work or the research and not push this down to 2027, 28? I really worry about losing

[1:48:36] Voice 3: momentum while you get everything else in place. And I understand you do need to do that scoping

[1:48:45] Voice 3: out exercise. And so is there some way we could work together on this?

[1:48:54] Voice 5: I saw Director Fraider's hand pop up there. Or am I dreaming?

[1:49:01] Voice 4: Thank you, Chair. I didn't want to interrupt the flow of conversation. I just wanted to remind the

[1:49:05] Voice 4: board, and some of the new members may not know, the board has resolved to extend the current plan

[1:49:10] Voice 4: to December of 2029. So it got extended by two years. So we would be looking to have a new plan

[1:49:16] Voice 4: in place by december of 29 30 30 yeah it would come into place in 30

[1:49:22] Voice 4: but yes okay so yeah so

[1:49:25] Voice 4: just wanted to know we probably could do a better job of communicating that once we have a

[1:49:29] Voice 4: communication specialist on board we'll look at adding that to the list of things to communicate

[1:49:33] Voice 4: better on um but just wanted to make sure the board was clear there's a longer runway than

[1:49:36] Voice 4: perhaps you're seeing it as being available and it doesn't expire next year thanks but i didn't

[1:49:42] Voice 4: want to interrupt the flow of your conversation which was around how you know how how do we get

[1:49:46] Voice 4: between here and there in a really collaborative and good way that uses the skills of board members

[1:49:51] Voice 5: absolutely we have big changes coming with staffing too new staff being onboarded as well

[1:49:57] Voice 5: it's a time of transition isn't it excellent um to answer toby's question um if any suggestions

[1:50:09] Voice 5: manager material on the boards making a working group we'd have the standard quorum of course

[1:50:15] Voice 5: but I think striking while the iron's hot

[1:50:18] Voice 5: and getting the ideas when we have

[1:50:20] Voice 5: the will and the mojo

[1:50:23] Voice 5: to understand what we want

[1:50:25] Voice 5: I think it's always a good plan

[1:50:29] Voice 5: I hear that Trustee Smith

[1:50:32] Voice 5: and Trustee Elliott were hoping to

[1:50:36] Voice 5: strike a working group

[1:50:37] Voice 5: I open it up to the rest of the board

[1:50:39] Voice 5: maybe one more member

[1:50:40] Voice 5: No, actually.

[1:50:41] Voice 3: Can I suggest something, Chair, that let's have a think and talk about this offline with the manager, because I don't want to overstep work that's underway or get us off on a rabbit trail and then we're doing not useful things.

[1:50:59] Voice 3: Or do we need a resolution to strike a working group?

[1:51:02] Voice 3: Can we not just three or four of us do some thinking in the meantime?

[1:51:05] Voice 3: time.

[1:51:08] Voice 13: I'm going to look to Director

[1:51:11] Voice 13: Frieder to note quorum and

[1:51:15] Voice 13: discussion. Legislative.

[1:51:21] Voice 4: You will need quorum for any decisions and I know

[1:51:23] Voice 4: you have a decision at the end of this meeting. In terms of a working group

[1:51:27] Voice 4: coming together, it just can't be a quorum of the board. Anything below

[1:51:31] Voice 4: so I guess the board is so small though you would need two, only

[1:51:35] Voice 4: two of you could get together to advance work yeah

[1:51:37] Voice 13: quorum is four oh

[1:51:41] Voice 4: is it i thought it was three for

[1:51:43] Voice 4: this board i

[1:51:44] Voice 13: missed four okay

[1:51:45] Voice 4: so then yeah okay so we can clarify that number um but yes you have

[1:51:51] Voice 4: to be below quorum in order to get together to advance business which this would be all right

[1:51:59] Voice 13: and we could um correct me if i'm wrong but we could also bring in outside experts to contribute

[1:52:06] Voice 13: to a committee

[1:52:08] Voice 5: uh perhaps we can add this discussion to our july meeting it's pretty

[1:52:16] Voice 13: tight

[1:52:16] Voice 5: pretty tight it's

[1:52:18] Voice 13: a it's a small it's a it's a two-hour meeting

[1:52:20] Voice 13: including regular and

[1:52:23] Voice 13: in camera

[1:52:23] Voice 6: and

[1:52:26] Voice 13: i believe i mean uh resolution without a meeting no

[1:52:33] Voice 4: the board's quite constrained

[1:52:34] Voice 4: about the reasons by which it can do resolutions at a meeting i would suggest that the board if

[1:52:38] Voice 4: If the board wants a special purpose discussion on this topic,

[1:52:41] Voice 4: that it considers scheduling a special purpose meeting on this topic.

[1:52:44] Voice 4: The board doesn't really have provision for striking into committee or

[1:52:47] Voice 4: anything like that. So that would be my recommendation.

[1:52:51] Voice 4: Just know that, you know,

[1:52:52] Voice 4: there's all the administrative pieces that go with that.

[1:52:54] Voice 4: But if you wanted to have a deliberative discussion on this,

[1:52:58] Voice 4: you'd either have to identify a meeting that's not full of regular business

[1:53:01] Voice 4: or carve out a special time.

[1:53:05] Voice 5: Okay. Are any of those options agreeable to you,

[1:53:09] Voice 5: you trusty elliott i

[1:53:11] Voice 3: don't have a particular direction uh i i know work doesn't get done

[1:53:17] Voice 3: unless people meet to talk so um it's what

[1:53:21] Voice 5: about a letter to the board perhaps uh as a board member

[1:53:26] Voice 5: you'd write us a letter which would be on a correspondence on an agenda which we could read

[1:53:32] Voice 5: and discuss okay would that be an option with a proposal sure or yeah we could always accept

[1:53:40] Voice 5: correspondence for discussion and then read your ideas you can communicate your ideas that way

[1:53:46] Voice 5: publicly uh manager tyrell

[1:53:50] Voice 13: i'm just pulling up um the next meeting after july august uh september

[1:53:57] Voice 13: i don't have the date would be the next regular meeting i'm given summer um i yeah having a

[1:54:10] Voice 13: a special meeting between now and the August meeting or July's meeting and August, September's

[1:54:17] Voice 13: meeting could be challenging administratively. I'm still waiting for my calendar open, but it's

[1:54:28] Voice 13: it seems

[1:54:31] Voice 5: so far away. September 26, I think it says in the chat there. All right. So perhaps

[1:54:40] Voice 5: Perhaps, Trustee Elliott, you could write us some correspondence and Trustee Smith as well.

[1:54:46] Voice 5: I have a few thoughts as well.

[1:54:48] Voice 5: Maybe we can convey our ideas that way.

[1:54:52] Voice 3: Here's an idea.

[1:54:53] Voice 3: And also, I could write this to Trust Council, which we're going to meet in two weeks.

[1:54:58] Voice 3: I think there's, okay, two trustees from Trust Council could also join this because they're not part of our board.

[1:55:05] Voice 3: And I'm thinking we could invite Sue Ellen Fast, who's on, you know, Bowen Island, very intimately connected to the Bowen Conservancy biodiversity plan, rather, and maybe a few others.

[1:55:20] Voice 3: We did some work on the Montreal Kunming biodiversity framework, I think, as a joint working group.

[1:55:27] Voice 3: And so perhaps we could open this up to a few Trust Council members.

[1:55:33] Voice 3: And so I'll work on that for our next meeting in July.

[1:55:38] Voice 3: That sounds excellent.

[1:55:39] Voice 5: Thanks.

[1:55:41] Voice 5: Trustee Smith, are you satisfied?

[1:55:42] Voice 5: You can get offline with Trustee Elliott and discuss if that sounds interesting.

[1:55:49] Voice 5: We'll see how it evolves.

[1:55:50] Voice 5: Right?

[1:55:51] Voice 5: Yes.

[1:55:51] Voice 5: Agreed.

[1:55:52] Voice 5: There's such a little time left, but still lots of time left.

[1:55:56] Voice 5: All right.

[1:55:59] Voice 5: We have a motion.

[1:56:01] Voice 5: I'm looking at the time.

[1:56:02] Voice 5: time um are we more comfortable with this uh um recommendation from staff passing this motion

[1:56:10] Voice 5: for direction again we are not approving any budget increase or anything this is for staff

[1:56:16] Voice 5: to go away listening for scenarios or to come back with different scenarios at our next meeting

[1:56:21] Voice 5: um and most importantly too i think through our conversation we've given them some prioritization

[1:56:28] Voice 5: as well and some ideas is there anyone on the board that's interested in making the

[1:56:33] Voice 5: the motion at this time or do we wish to maybe prioritize more more discussion what are the

[1:56:38] Voice 5: board's wishes trustee

[1:56:49] Voice 3: elliott i'm happy to make the motion i think that we've had a lot of

[1:56:53] Voice 3: discussion and um there's everything in it we need to give staff direction to uh to do some work so

[1:57:00] Voice 3: thank you

[1:57:01] Voice 3: yep go ahead i move that the islands trust conservancy board request staff to prepare

[1:57:07] Voice 3: Perrin Islands Trust Conservancy 2027-28 budget request for the July 28, 2026 meeting that provides

[1:57:14] Voice 3: for increasing costs associated with protected area management planning and operation,

[1:57:20] Voice 3: reflecting additional costs for new nature reserves and covenants, costs for the design,

[1:57:26] Voice 3: purchase and installation of updated signage for nature reserves, continuation of the protected

[1:57:31] Voice 3: area management database development and implementation project, development of a new

[1:57:36] Voice 3: management plan template increasing costs associated with land securement increasing

[1:57:42] Voice 3: costs associated with conservation planning the regional conservation plan update increasing costs

[1:57:48] Voice 3: associated with communications the continuation of the 2028 32 five-year plan development project

[1:57:56] Voice 3: and options for drawing from the conservancy's opportunity fund and other itc managed funds

[1:58:04] Voice 5: Thank you.

[1:58:06] Voice 5: Looking for a seconder.

[1:58:14] Voice 3: Tanner, Timothy's got his hand up there.

[1:58:16] Voice 5: Thank you.

[1:58:16] Voice 5: Sorry, I didn't notice that.

[1:58:17] Voice 5: Fantastic.

[1:58:18] Voice 5: Seconded by Vice Chair.

[1:58:20] Voice 5: Thank you.

[1:58:21] Voice 5: And then I'll call the vote.

[1:58:22] Voice 5: All in favor?

[1:58:25] Voice 5: Yay.

[1:58:26] Voice 5: Well done, everyone.

[1:58:27] Voice 5: Unanimous.

[1:58:28] Voice 5: The motion is carried.

[1:58:30] Voice 5: Good job.

[1:58:30] Voice 5: Great discussion.

[1:58:31] Voice 5: Great discussion.

[1:58:34] Voice 5: And all right.

[1:58:35] Voice 5: We have one more piece of business for today.

[1:58:37] Voice 5: And that's item 4.1.3.

[1:58:40] Voice 5: CITC audited financial statements

[1:58:43] Voice 5: RFD

[1:58:43] Voice 12: on

[1:58:46] Voice 5: page 64

[1:58:47] Voice 5: are

[1:58:55] Voice 13: you seeing this

[1:59:00] Voice 13: no

[1:59:07] Voice 1: I stopped sharing my side

[1:59:09] Voice 1: that's true

[1:59:11] Voice 12: I have the motion

[1:59:12] Voice 12: I

[1:59:13] Voice 13: have the motion on the screen

[1:59:17] Voice 13: do you see it

[1:59:18] Voice 5: it was a text

[1:59:20] Voice 5: I couldn't read it very well

[1:59:22] Voice 5: no you've stopped sharing Wendy

[1:59:25] Voice 13: No, we can't see it, Wendy.

[1:59:27] Voice 13: Thank you.

[1:59:28] Voice 13: There we go.

[1:59:30] Voice 13: Gosh, that happened so quickly.

[1:59:32] Voice 13: One second.

[1:59:33] Voice 13: I don't think I shared the property.

[1:59:36] Voice 13: I did

[1:59:37] Voice 12: think I was sharing.

[1:59:45] Voice 13: I've been scrolling along this whole time and wasn't even sharing.

[1:59:49] Voice 13: Look at that.

[1:59:49] Voice 5: Okay.

[1:59:51] Voice 5: Thank you very much.

[1:59:52] Voice 5: So, yeah, we have this request for a decision for approving the audit.

[1:59:58] Voice 5: Financial statements.

[1:59:59] Voice 5: And so are there.

[2:00:00] Voice 5: any any further any comments from the board trustee smith i'm

[2:00:07] Voice 15: just willing to read the motion

[2:00:08] Voice 15: thank you please proceed that the islands trust conservancy board approved the audited financial

[2:00:14] Voice 15: statements of the 2025-26 fiscal year and refer the statements to the islands trust council for

[2:00:20] Voice 15: information thank you looking

[2:00:24] Voice 5: for a seconder there we go see trustee elliott said thank you

[2:00:32] Voice 5: any further discussion seeing none i shall call the vote all in favor motion is carried

[2:00:44] Voice 5: thank you everyone good job all right moving on uh item 4 uh 4.2 items for this direction we have

[2:00:55] Voice 5: none um and item five um public comments there wasn't anybody from the public here joining us

[2:01:02] Voice 5: today was there i don't believe so we

[2:01:04] Voice 13: do have one member of the public let me see if they're still

[2:01:08] Voice 13: still in we do have um one member of the public attending perhaps

[2:01:13] Voice 5: if they would like to address

[2:01:14] Voice 5: the board be more than welcome um

[2:01:17] Voice 13: i can allow them to talk if you would like if

[2:01:20] Voice 5: they have any

[2:01:21] Voice 5: questions for sure yep hi

[2:01:31] Voice 11: there can you hear me yes hello hello hello hi um i just i don't have

[2:01:38] Voice 11: any comments it was just really informative to listen in on your meeting today and so thank you

[2:01:43] Voice 11: all for your hard work really appreciate it

[2:01:45] Voice 5: thank you very much and thanks for joining us and

[2:01:48] Voice 5: watching thank you great have a good day you too thank

[2:01:52] Voice 7: you so much thank

[2:01:53] Voice 5: you all right now we should

[2:01:56] Voice 5: move on item number six new business seeing none uh brings item number seven uh which is our next

[2:02:01] Voice 5: conservancy meeting uh it was july 28th at 10 a.m and at 12 o'clock we'll be joining the executive

[2:02:11] Voice 5: committee for a two-hour session from one o'clock till three o'clock and moving on to item number

[2:02:19] Voice 5: eight which is adjournment and i'll be looking for a motion to adjourn moved by trust uh trustee

[2:02:30] Voice 5: smith seconder i see vice chair nemcom fantastic um all in favor say aye thank you motion carried

[2:02:43] Voice 5: Great. Thank you. The meeting is adjourned. Good job, everyone.

[2:02:48] Voice 7: Thank you.

[2:02:50] Voice 5: We are

[2:02:51] Voice 13: going to close the meeting before we carry on. And stop recording, please.

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