Executive Committee Regular Meeting Minutes

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Executive Committee 
Minutes of a Regular Meeting 
September 16, 2025     ADOPTED                    Page 1 of 4 
Executive Committee 
                         Minutes of a Regular Meeting 
 
Date:  
Location:  
Tuesday, September 16, 2025 
The Haven – Phoenix Auditorium 
240 Davis Rd., Gabriola Island, BC 
 
Members Present: Laura Patrick, Chair, Salt Spring Island Local Trust Area 
Tobi Elliott, Vice-Chair, Gabriola Island Local Trust Area 
 
 David Maude, Vice-Chair, Mayne Island Local Trust Area  
 Timothy Peterson, Vice-Chair, Lasqueti Island Local Trust Area  
   
Staff Present: Rueben Bronee Chief Administrative Officer 
Stefan Cermak, Director, Planning Services 
Clare Frater, Director, Trust Area Services 
David Marlor, Director, Legislative and Information Services 
 
 Julia Mobbs, Director, Financial and Employee Services  
 Alexandra Trifonidis, Executive Coordinator  
   
Members of the public  
present:           No members of the public were present.  
1. CALL TO ORDER 
The meeting was called to order at 10:03 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Patrick acknowledged that the meeting was being held in traditional territory of the 
Coast Salish First Nations. Trustees and staff were introduced. 
3. APPROVAL OF AGENDA 
3.1 Introduction of New Items 
No new items were introduced.  
3.2 Approval of Agenda 
By general consent the agenda was approved as presented. 
3.2.1 Agenda Context Notes - None 
4. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
Chair Patrick reported that at the September 3, 2025 Executive Committee in-camera 
meeting Executive Committee: 
• adopted the Executive Committee in-camera meeting minutes of August 6, 2025; 
and, 

 
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Executive Committee 
Minutes of a Regular Meeting 
September 16, 2025     ADOPTED                    Page 2 of 4 
• requested staff to update Trust Council policies 2.1.14, 2.1.16, 4.1.13 and 6.5.4 to 
better align with legislation. 
5. ADOPTION OF MINUTES 
5.1 Draft Executive Committee Meeting Minutes of September 3, 2025 
By general consent the Executive Committee minutes of September 3, 
2025 were adopted as presented. 
6. FOLLOW UP ACTION LIST AND UPDATES 
6.1 Follow Up Action List/Director/CAO Updates 
The Committee reviewed the follow up action list, and Directors provided their area 
reports. 
6.2 Local Trust Committee Chair Updates and Reports on Local Advocacy Topics 
Local Trust Committee Chairs provided updates on recently attended and upcoming 
local trust committee meetings, as well as current local advocacy topics. 
6.3 Islands Trust Conservancy Liaison Update 
  The Islands Trust Conservancy liaison provided an update.  
7. BYLAWS FOR APPROVAL CONSIDERATION - None 
8. TRUST COUNCIL MEETING PREPARATION - None 
9. EXECUTIVE COMMITTEE PROJECTS - None 
10. NEW BU

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