Executive Committee Special Meeting Agenda Package

Extracted text (beginning)

Date:
Time:
Location:
Pages
1.  CALL TO ORDER
2.  TERRITORIAL ACKNOWLEDGEMENT
3.  APPROVAL OF AGENDA
3.1  Introduction of New Items
3.2  Approval of Agenda
4.  TRUST COUNCIL MEETING PREPARATION
4.1  Trust Area Services
4.1.1  Draft July 29, 2025 Islands Trust Council Special Meeting Agenda
See Appendix A
4.1.2
2 - 3
5.  NEW BUSINESS
6.  NEXT MEETING
The next special meeting of the Executive Committee is scheduled to be held electronically on
Wednesday, July 23, 2025 at 9:15 a.m.
7.  CLOSED MEETING 
THAT the meeting be closed to the public subject to Sections 90(1) (i) of the Community
Charter in order to consider matters related the receipt of advice that is subject to solicitor-
client privilege, including communications necessary for that purpose, and that staff attend
the meeting.
8.  ADJOURNMENT
Executive Committee
  Special Meeting Agenda
Thursday, July 17, 2025
10:00 a.m.
Electronic Meeting, and a physical location to view the livestream of the meeting:
Islands Trust Victoria Office
#200 - 1627 Fort Street
Victoria, BC V8R 1H8
Scheduling of public webinar re draft new Policy Statement - Request 
for Decision

Islands Trust  Request For Decision Page 1 
 
 
 
 
REQUEST FOR DECISION 
 
 
To: 
Executive Committee 
 For the Meeting of: 
July 17, 2025 
     
From: Trust Area Services  Date Prepared: 
July 11, 2025 
     
SUBJECT:
  
Scheduling of public webinar re draft new Policy Statement 
  
 
 
RECOMMENDATION: That Executive Committee select September 10, 2025 for delivery of 
a public webinar about the draft new Policy Statement.  
 
CHIEF ADMINISTRATIVE OFFICER COMMENTS:  A webinar (workshop) about the draft new 
Policy Statement was endorsed by Trust Council through approval of the project charter. Staff 
reviewed the committee meetings calendar prior to selecting the recommended date. 
  
 
1 PURPOSE: To request that Executive Committee select a date for a public webinar about 
the Policy Statement Amendment Project. 
 
2 BACKGROUND:  
 
The proposed webinar is described as a workshop in the Policy Statement Amendment 
Project Charter. It will be facilitated by consultant partner Be the Change.  Participation by 
the Chair and/or Vice-Chairs is desired. 
 
The format of this webinar is being determined in coordination with Be the Change. 
Options include a townhall-style Q&A or online breakout rooms. Staff hope to provide 
Executive Committee with a verbal update on the proposed format at its July 17, 2025 
meeting. Regardless of format, outcomes of the webinar will be documented and provided 
to Trust Council to inform its consideration of further Policy Statement revisions. 
 
The evening of September 10 was identified as the preferred date as it comes after the 
summer holidays, but before too much time has passed after first reading and early in the 
engagement process. Hosting of the webinar prior to most, if not all of the local trust 
committee engagement events will also assist with getting well-informed feedback at 
those sessio

First 3,000 characters. Open the original for the whole document.