Executive Committee Special Meeting Minutes

Extracted text (beginning)

Executive Committee 
Minutes of a Special Meeting 
 
Date:  
Location:  
Thursday, July 17, 2025 
Electronic Meeting, and a physical location to view the livestream of 
the meeting: 
Islands Trust Victoria Office 
#200 - 1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Laura Patrick, Chair, Salt Spring Island Local Trust Area  
 Tobi Elliott, Vice-Chair, Gabriola Island Local Trust Area  
 David Maude, Vice-Chair, Mayne Island Local Trust Area  
 Timothy Peterson, Vice-Chair, Lasqueti Island Local Trust Area  
   
Staff Present: Rueben Bronee, Chief Administrative Officer  
 Stefan Cermak, Director, Planning Services  
 Clare Frater, Director, Trust Area Services  
 David Marlor, Director, Legislative and Information Services  
 Jason Youmans, Senior Policy Advisor  
 Corlynn Strachan, A/Executive Administrative Assistant  
   
Members of the public 
present: 
No members of the public were present.  
 
1. CALL TO ORDER 
The meeting was called to order at 10:01 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Vice-Chair Peterson acknowledged that the meeting was being held in traditional territory of 
many Coast Salish people, stewards of these lands since time immemorial, across the 
Islands Trust area.  
3. APPROVAL OF AGENDA 
3.1 Introduction of New Items 
There were no additions to the agenda. 
3.2 Approval of Agenda 
By general consent the agenda was approved, as presented.  
4. TRUST COUNCIL MEETING PREPARATION 
4.1 Trust Area Services 
_____________________________________________________________________________________________________
Executive Committee
Minutes of a
 Special Meeting
July 17, 2025 ADOPTED               Page 1 of 3

 
 
 
 
   
4.1.1 Draft July 29, 2025 Islands Trust Council Special Meeting Agenda 
The following points were discussed regarding the Policy Statement in 
Appendix A. 
• It was noted that the draft covering Bylaw 183 already had an adoption 
date of June 2025 penciled in. Staff stated they would delete that before 
forwarding to Trust Council.  
• Staff acknowledged spacing inconsistencies in the Word document. 
• Staff indicated their intent to provide an updated version for Trust 
Council, featuring improved typesetting aligned with the Islands Trust 
style guide. 
• The first reading package is intended to remain simple. 
• Staff clarified that concordance tables are customized for referrals and 
were not intended for public posting. Indigenous Governing Body 
feedback/input from previous engagement phases is posted on the 
Islands Trust 2050 webpage. 
• The 2050 page will be updated to include a link to the “What We Heard” 
report. 
• Public engagement via webinars, potential number of participants, and a 
trustee request to use pre-registration to gauge numbers and for pre-
submission of questions. 
• Having Executive Committee representation for questions political in 
nature. 
4.1.2 Scheduling of public webinar re draft new Policy Statement - Request for 
Decision 
EC-2025-085 
It was MOVED and SECONDED, 

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