Financial Planning Committee Regular Meeting Minutes

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ADOPTED
 
Financial Planning Committee 
Minutes of a Regular Meeting 
November 13, 2024 ADOPTED Page 1 of 6 
Financial Planning Committee 
Minutes of a Regular Meeting 
 
Date of Meeting:  
Location:  
November 13, 2024 
Electronic Meeting 
 
Members Present:  
 
Joe Bernardo, Local Trustee (Chair) 
Mairead Boland, Local Trustee (Vice Chair) 
Alex Allen, Trust Programs Committee Representative - intermittent electronic 
connection issues 
Tobi Elliott, Executive Committee Representative 
Judith Gedye, Governance Committee Representative 
David Graham, Local Trustee 
Peter Luckham, Executive Committee Representative 
David Maude, Executive Committee Representative 
Laura Patrick, Regional Planning Committee Representative 
Tim Peterson, Executive Committee Representative 
Susan Yates, Islands Trust Conservancy Board Representative  
 
Staff Present: 
 
Julia Mobbs,  Interim Chief Administrative Officer (ICAO) 
Stefan Cermak, Director, Planning Services 
Clare Frater, Director, Trust Programs Services 
David Marlor, Director, Legislative and Information Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
  
1. CALL TO ORDER 
 
Chair Bernardo called the meeting to order at 10:01 a.m. 
 
2. AGENDA 
 
2.1 Review of the Agenda 
 
The following additions to the agenda were presented for consideration: 
 one additional business case – Records Management and FOI – to be discussed with 
the other business cases 
 high-level review of Trust Council guidelines – to be agenda item 7.3.3.5. 
  
2.2 Approval of the Agenda 
 
By general consent the Committee approved the agenda as amended. 
 
3. PUBLIC COMMENT PERIOD 
 
No member of the public was present. 

ADOPTED
 
Financial Planning Committee 
Minutes of a Regular Meeting 
November 13, 2024 ADOPTED Page 2 of 6 
4. DELEGATIONS 
 
None. 
 
5. CORRESPONDENCE 
 
None. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meetings 
 
6.1.1 Financial Planning Committee Regular Meeting draft minutes of October 23, 
2024 
 
By general consent the Committee approved the minutes as presented. 
 
6.2 Resolution Without Meeting 
 
None. 
 
6.3 Follow up Action List (FUAL) 
 
Interim Chief Administrative Officer (ICAO) Mobbs reviewed the FUAL, and provided an 
update indicating that the Regional Planning Committee provided a project feasibility 
assessment report as a late item, which is agenda item 7.3.3.4.2.  
 
It was noted that a motion that was defeated in the October 23, 2024 meeting was 
inadvertently added to the FUAL. A Financial Planning Committee motion to 
recommend to Trust Council to hold at least one meeting electronically for the next year 
was defeated, as correctly stated in the minutes of October 23, 2024. Staff indicated 
that the FUAL entry would be deleted. 
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
7.1 Q2 Financial Report - Request For Decision 
 
ICAO Mobbs reviewed the Request For Decision (RFD). Discussion included: 
 The impact of a new acco

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