Executive Committee Regular Meeting Minutes

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Executive Committee  
Minutes of a Regular Meeting  
July 3, 2024  ADOPTED  Page 1 of 7 
 
                                             Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
July 3, 2024 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair, Thetis Trustee  
 Tobi Elliott, Vice-Chair, Gabriola Trustee  
 David Maude, Vice-Chair, Mayne Trustee (In Victoria Boardroom)  
 Timothy Peterson, Vice-Chair, Lasqueti Trustee  
   
Staff Present: Clare Frater, Director, Trust Area Services   
 Stefan Cermak, Director, Planning Services  
 Warren Dingman, Manager, Bylaw Enforcement (In Victoria Boardroom)  
 Alexandra Trifonidis, Executive Coordinator/Recorder (In Victoria Boardroom)  
   
Members of the public 
present: 
No members of the public were present.   
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 9:16 a.m., and provided a territorial welcome. 
Trustees and staff introduced themselves.   
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
  The following addition to the agenda was presented for consideration: 
 7.3.1 Local Trust Committee Chair Role 
2.2 Approval of Agenda 
   By general consent the agenda was adopted as amended. 
2.2.1 Agenda Context Notes – None. 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING – None. 
4. ADOPTION OF MINUTES 
4.1 Draft Executive Committee Meeting Minutes of June 18, 2024 
By general consent the Executive Committee meeting minutes of June 18, 2024, 
were adopted as presented.  
  

 
______________________________________________________________________________ 
Executive Committee  
Minutes of a Regular Meeting  
July 3, 2024  ADOPTED  Page 2 of 7 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List/Director/CAO Updates 
The Committee reviewed the follow up action list, and Directors provided brief reports.  
5.2 Local Trust Committee Chair Updates 
Local trust committee chairs provided updates on recently attended and upcoming local 
trust committee meetings.  
5.3 Islands Trust Conservancy Liaison Update 
  Nothing to report.  
6. BYLAWS FOR APPROVAL CONSIDERATION 
6.1 Mayne Island Local Trust Committee - Bylaw No. 193 - RFD 
  Vice-Chair Elliot presented the request for decision.  
 
EC-2024-080 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Mayne Island Local Trust 
Committee Bylaw No. 193, cited as “Mayne Island Land Use Bylaw No. 146, 
2008, Amendment No. 1, 2023” in accordance with Section 27 of the Islands 
Trust Act. 
CARRIED 
7. TRUST COUNCIL MEETING PREPARATION 
7.1 Roundtable Review of June 18-20 Trust Council Meeting 
The Committee commenced a roundtable review of June’s Trust Council meeting. 
Positive reviews have been received verbally on the venue and location of June’s Trust 
Council meeting.  
Discussion ensued on the following: 
 Strategic planning exercise, with the group sharing consensus t

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