Executive Committee Regular Meeting Minutes

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Executive Committee  
Minutes of a Regular Meeting  
May 15, 2024 ADOPTED  Page 1 of 8 
     Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
Wednesday, May 15, 2024 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair, Thetis Trustee  
 Tobi Elliott, Vice-Chair, Gabriola Trustee  
 David Maude, Vice-Chair, Mayne Trustee  
 Timothy Peterson, Vice-Chair, Lasqueti Trustee (Victoria Boardroom)  
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria Boardroom)  
 David Marlor, Director, Legislative Services (Victoria Boardroom)  
 Clare Frater, Director, Trust Area Services (Victoria Boardroom)  
 Julia Mobbs, Director, Administrative Services   
 Stefan Cermak, Director, Planning Services   
 Tyler Brown, Senior Policy Advisor   
 Alexandra Trifonidis, Acting Executive Coordinator/Recorder (Victoria 
Boardroom) 
 
   
Members of the public         A member of the public was present.  
present: 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 9:15 a.m. acknowledging that attendees are 
meeting virtually across Coast Salish territory.  
2. APPROVAL OF AGENDA 
2.1        Introduction of New Items 
       The following additions to the agenda were presented for consideration: 
8.1.1.1 Supporting documents:  
1. Corporate Planning Process Roadmap 
2. Islands Trust Focus Areas and Strategic Directions 2025-2028 
3. June 19 Agenda Islands Trust Strategic Planning Session 
8.1.2.1 Policy Statement Committee of the Whole Meeting – Verbal update 
2.2 Approval of Agenda 
   By general consent the agenda was approved as amended.  
2.2.1 Agenda Context Notes - None 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 

 
Executive Committee  
Minutes of a Regular Meeting  
May 15, 2024 ADOPTED  Page 2 of 8 
Chair Luckham reported that at the Executive Committee April 24, 2024, in-camera meeting the 
February 28, 2024, in-camera meeting minutes were adopted as presented.  
4. ADOPTION OF MINUTES 
4.1 Draft Executive Committee Meeting Minutes of April 24, 2024 
By general consent Executive Committee adopted the April 24, 2024, minutes 
as presented. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List/Director/CAO Updates 
CAO Hotsenpiller and directors provided updates on their respective items in the Follow 
Up Action Report and provided brief verbal department reports.  
Activity 3 in the Chief Administrative Officer section of the Follow Up Action Report will 
be addressed in this meeting at item 8.1.1.1 where three late supporting documents 
have been added to the agenda. 
5.2 Local Trust Committee Chair Updates 
Local trust committee chairs provided updates on recently attended and upcoming local 
trust committee meetings.   
5.3 Islands Trust Conservancy Liaison Update  
Chair Luckham expressed his appreciation for Islands Trust Conservancy Manager, Kate 
Emmings, and the work she has done for the organization over the years. 
The meeting recessed for break at 10

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