Executive Committee Regular Meeting Minutes

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Executive Committee  
Minutes of a Regular Meeting  
March 27, 2024 ADOPTED Page 1 of 8 
Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
March 27, 2024 
Electronic meeting  
 
#200 1627 Fort Street 
Victoria, BC  
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee (Victoria boardroom) 
 
 
Timothy Peterson, Vice-Chair, Lasqueti Trustee 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Kate Emmings, Islands Trust Conservancy Manager (ITCM) 
 Tyler Brown, Senior Policy Advisor (SPA) 
 Lori Foster, Executive Coordinator 
  
Members of the public 
present: 
None 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:15 a.m., stating gratitude to live and work on Coast 
Salish First Nations territory. 
 
Each vice-chair introduced themselves and gave a land acknowledgement. 
 
Northern Office Administrator, Wil Cottingham, retires tomorrow after seven years with Islands Trust. 
 
Chair Luckham noted yesterday’s “Living with Fire” webinar workshop offered on Islands Trust website 
was well attended.   
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
By general consent Metro Vancouver’s letter dated 2024-03-25 circulated to 
Executive Committee re: “Proposed Regional Park at Cape Roger Curtis – Compliance 
with Islands Trust Policy Statement” was deferred to the next business meeting. 
 
2.2 Approval of Agenda 
 

 
 
Executive Committee  
Minutes of a Regular Meeting  
March 27, 2024 ADOPTED Page 2 of 8 
By general consent the agenda was adopted as presented. 
 
2.2.1 Agenda Context Notes 
 
Attached for information to items as indicated. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 
 
4. ADOPTION OF MINUTES 
 
4.1 Draft Executive Committee Minutes of January 31, 2024 
 
For consideration to amend Executive Committee’s January 31, 2024, minutes as follows: 
 
 Page 1, attendance block, move “Russ Hotsenpiller, CAO” from “Members Present” to 
“Staff Present”. 
 
By general consent the Executive Committee adopted the January 31, 2024, minutes 
as amended. 
 
4.2 Draft Executive Committee Minutes of March 12, 2024 
 
By general consent Executive Committee adopted the March 12, 2024, minutes as 
presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Executive Committee reviewed the Follow-up Action List (FUAL). 
 
Staffs’ verbal updates included the following: 
 Upcoming Corporate Planning working group meeting.  
 Governance Committee updates. 
 Joe Elliot, Islands Trust new Senior Indigenous Relations Advisor (SIRA) begins late 
April. 
 An overhaul by eScribe, the Trust’s agenda software provider, is being reviewed to 
address meeting management issues, electronic voting and HTML products. 
 Director Mobbs, DLS

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