Governance Committee Regular Meeting Minutes

Extracted text (beginning)

Governance Committee Meeting Minutes  Page 1 of 6 
April 17, 2023 ADOPTED 
Financi 
Governance Committee 
Minutes of Meeting 
 
Date:  
Location:  
April 17, 2023 
Electronic meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Judith Gedye, Chair, Bowen Island Municipality 
Jamie Harris, Vice-Chair Salt Spring Island Local Trust Committee (LTC) 
Joe  Bernardo, Gambier/Keats Island LTC  
Peter Luckham, Thetis Island LTC (Chair, Islands Trust Council, ex-officio) 
Lee Middleton, Saturna Island LTC 
Laura Patrick, Salt Spring Island LTC 
Tim Peterson, Lasqueti Island LTC  
Kate-Louise Stamford, Gambier Island LTC 
 
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO)  
 David Marlor, Director, Legislative Services (DLS)  
 Lori Foster,  Executive Coordinator/Recorder  
   
Members of the 
public present: 
 
There was one member of the public attending electronically 
The 
 
1. CALL TO ORDER 
 
At 9:01 a.m., Chair Gedye called the meeting to order and gave a First Nations land 
acknowledgement. 
 
2. AGENDA 
 
2.1 New Items and Re-Ordering of the Agenda 
 
At Correspondence add: 
 5.1 S. Wright re: Governance Committee letter dated April 8, 2023 
 
Reorder items under 7. Business – Work Program Items as follows: 
 7.5 to 7.1;  
 7.2 do not move 
 7.6 to 7.3 
 7.3 to 7.4 
 7.1 to 7.5 
 7.4 to 7.6 
 
 
 

 
Governance Committee Meeting Minutes  Page 2 of 6 
April 17, 2023 ADOPTED 
2.2 Approval of Agenda 
 
GC-2023-017 
It was Moved and Seconded, 
That the agenda be approved as amended. 
CARRIED 
 
3. PUBLIC COMMENT PERIOD - None 
4. DELEGATIONS – None 
 
5. CORRESPONDENCE 
 
5.1 S. Wright re: Governance Committee letter dated April 8, 2023 
 
Received for information. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 February 10, 2023, Governance Committee draft minutes for adoption 
 
GC-2023-018 
It was Moved and Seconded, 
That the February 10, 2023, Governance Committee draft minutes be adopted as 
presented. 
 
CARRIED 
At 9:07 a.m., Trustee Middleton joined the meeting. 
 
6.2 Resolutions Without Meeting – None 
 
6.3 Follow up Action List 
 
Received for information. 
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
7.1  Work Program and Priorities Matrix  
 
The Governance Committee discussed the proposed Governance Priorities Matrix as 
presented in the agenda package regarding organization of the Governance Report 
recommendations and communication of its work program to Trust Council.  While not 
in the “standard” or regular form, the committee discussed the Governance Priorities 
Matrix to be a living document. 
 
7.2 Open/Informal Meeting Protocols – Discussion
 
 
Chair Gedye spoke to receipt of informal information from staff and emails she 
circulated to committee members regarding this topic. 
 

 
Governance Committee Meeting Minutes  Page 3 of 6 
April 17, 2023 ADOPTED 
 
Discussion regarding best practices for democratically elected organizations followed 
referencing the Com

First 3,000 characters. Open the original for the whole document.