Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes   Page 1 of 7 
April 12, 2023 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
April 12, 2023 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee (boardroom) 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (boardroom) 
 David Marlor, Director, Legislative Services (DLS) (boardroom) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Lori Foster, Executive Coordinator/Recorder (boardroom) 
  
Others Present: 1 person attended electronically 
 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
 
Chair Luckham called the electronic meeting to order at 9:02 a.m. giving a First Nations land 
acknowledgement that the Islands Trust Area is home to Coast Salish Peoples since time 
immemorial stating gratitude to live and work here. 
 
At 9:05 a.m., Vice-Chair Maude joined the meeting in the Victoria boardroom. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following as New Business: 
 9.1.1 AVICC Attendance/Review – Discussion 
 9.1.2 Rural Islands Economic Partnership Forum April 25-27 - Discussion 
 9.1.3 Assistant Deputy Minister, T. Faganello re:  Islands Trust Grant letter 
 dated March 24, 2023 (circulated late item) 
 9.1.4 Galiano Conservancy Letter of Support Request (circulated late item) 
And; 
 Include discussion regarding code of conduct complaints under item 5.1 
 Follow-up Action List Updates. 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 

 
Executive Committee Meeting Minutes   Page 2 of 7 
April 12, 2023 ADOPTED 
2.2.1 Agenda Context Notes – None 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 
 
4. ADOPTION OF MINUTES 
 
4.1 March 22, 2023 Executive Committee draft minutes 
 
By general consent, the March 22, 2023, Executive Committee draft minutes were 
adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller spoke to the status of his FUAL items as 
presented and gave the following verbal updates: 
 The Governance  Committee corporate planning project would inform a business 
case to request additional provincial funding,  
 Chair and Vice-Chairs of their committees training session booked Friday, May 19
th
, 
all day, in-person in Victoria, 
 Met with the Southern Gulf Islands Forum addressing island(s) challenges including 
housing/building start-ups, 
 Met with Financial Planning Committee working/sub group addressing the 
corporate planning project, 
 Meeting today with CAO Edwards, Bowen Island Municipality, to discuss an agenda 
of items including i) Policy Sta

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