Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes   Page 1 of 8 
February 22, 2023 ADOPTED 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
February 22, 2023 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee electronic 
 David Maude, Vice-Chair, Mayne Trustee 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee electronic 
  
Staff Present: Acting CAO Clare Frater, Director, Trust Area Services (DTAS) 
David Marlor, Director, Legislative Services (DLS) electronic 
 Warren, Director, Administrative Services (DAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Lori Foster, Executive Coordinator/Recorder 
  
Public Present: There were between 2-3 members of the public present electronically as 
attendees 
 
1. CALL TO ORDER 
 
Originally scheduled to start in-person at 9:00 am, due to ferry cancellations and bad weather, 
the meeting began one hour later. 
 
Chair Luckham called the meeting to order at 10:00 a.m. stating gratitude to live and work on 
Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
EC-2023-020 
It was Moved and Seconded, 
That Executive Committee approve the electronic attendance of Vice-Chairs Elliott and 
Peterson to the in-person meeting. 
CARRIED 
 
For consideration to add the following items at: 
 9.5 Delegates to the April 5-7, 2023 Union of British Columbia Municipalities 
 (UBCM) Housing Forum 
 7.2.5 Address Vice-Chair Peterson’s notice of motion re: Policy Statement 
 which was circulated via email to EC Monday, February 20
th
 
 
 

 
Executive Committee Meeting Minutes   Page 2 of 8 
February 22, 2023 ADOPTED 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes – None 
 
By general consent, Executive Committee addressed item 13. Closed Meeting 
next.  
 
13. CLOSED MEETING  
 
At 10:09 a.m., the meeting was closed to the public. 
 
EC-2023-021 
It was Moved and Seconded, 
That the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the 
Community Charter in order to consider matters related to employee relations, 
litigation affecting the Islands Trust and receipt of advice that is subject to solicitor-
client privilege and that staff attend the meeting. 
 
CARRIED 
At 10:49 a.m., the meeting was reopened to the public. 
 
3. RISE AND REPORT DECISIONS FROM CLOSED MEETING 
 
Chair Luckham reported that the Trust Council in-camera agenda was forwarded to the March 
9
th
 meeting. 
 
 4. ADOPTION OF MINUTES 
 
The February 13
th
 Executive Committee (EC) minutes are a pending late items and will come to 
the March 7th EC business meeting. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Acting Chief Administrative Officer (A/CAO), Frater spoke to the FUAL items list.  
Discussion 

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