Financial Planning Committee Regular Meeting Minutes

Extracted text (beginning)

ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
February 14 & 15, 2023 ADOPTED Page 1 of 9 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date of Meeting: 
Location: 
February 14 & 15, 2023 
Electronic Meeting 
  
Members Present:  
 
Joe Bernardo, Local Trustee (Chair) 
Mairead Boland, Local Trustee (Vice Chair) 
Tobi Elliott, Executive Committee Representative 
Kristina Evans, Trust Programs Committee Representative 
David Graham, Local Trustee 
Peter Luckham, Executive Committee Representative 
David Maude, Executive Committee Representative 
Laura Patrick, Regional Planning Committee Representative 
Tim Peterson, Executive Committee Representative 
Susan Yates, Islands Trust Conservancy Board Representative 
 
Staff Present: 
 
Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
Stefan Cermak, Director, Planning Services 
Clare Frater, Director, Trust Area Services 
David Marlor, Director, Legislative Services 
Kate Emmings, Manager, Islands Trust Conservancy 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: 
 
 
Two members of the public were present. 
 
1. CALL TO ORDER 
 
Chair Bernardo called the meeting to order at 10:43 a.m. on Tuesday February 14, 2023. 
  
2. AGENDA 
 
2.1 Review of the Agenda 
 
The following material was a late item added to agenda item 6.2.1: 
 Resolution-without-meeting (FPC RWM 2023-01) to appoint Trustee Yates and 
rescind Trustee Scott’s appointment to the Audit Committee  
 
2.2 Approval of Agenda 
 
By general consent the Committee approved the agenda. 
 
3. PUBLIC COMMENT PERIOD 

 ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
February 14 & 15, 2023 ADOPTED Page 2 of 9 
 
No member of the public present indicated a wish to speak. 
 
4. DELEGATIONS 
 
 None. 
 
5. CORRESPONDENCE 
 
None. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Financial Planning Committee minutes of January 18, 2023 
 
By general consent the Committee approved the minutes as presented. 
 
6.2 Resolutions Without Meeting 
 
6.2.1 FPC RWM 2023-01 Appoint Trustee Yates and Rescind Trustee Scott’s 
appointment to the Audit Committee 
 
 Presented for information as a late item.  
 
6.3 Follow up Action List (FUAL) 
 
The Follow-up Action List was presented for information. 
 
7. BUSINESS – WORK PROGRAM ITEMS 
 
7.1 Q3 Financial Report – Request for Decision 
 
Director Mobbs presented the Request for Decision. 
 
FPC-2023-005It was MOVED and SECONDED, 
that Financial Planning Committee forward the December 31, 2023 financial 
report to Trust Council for approval.  
CARRIED 
 
7.2 Q3 Financial Forecast - Briefing 
 
Director Mobbs presented the Quarter Three Financial Forecast Briefing for Fiscal Year 
2022/2023, indicating that the forecast is not required to be forwarded to Trust Council 
but historically it has been forwarded for their infor

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